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Home My WebLink AboutAgenda Packets - 2016/09/12CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, September 12, 2016 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS A. Constitution Week Proclamation B. Ramsey County Sheriff Matt Bostrom 7. COUNCIL BUSINESS A. Resolution 8622 Authorizing Certification of the Preliminary General Fund Budget and Preliminary Property Tax Levy for Fiscal Year 2017 B. Resolution 8623 Approving the Mounds View Economic Development Authority’s Preliminary Special Benefits Tax for Fiscal Year 2017 C. Resolution 8626 Approving Revisions to the Public Service Officer (PSO) Job Description and Advertising for a New Community Service Officer (CSO) Position D. Resolution 8624 Adopting a Special Assessment Levy for Private Improvements in Area I of the Street and Utility Improvement Program E. Resolution 8627, Approving the Hire of Margaret Hicks to the Position of Police Records/Evidence Technician F. Resolution 8617, Authorizing the Sending of a Notice of Termination of Lease to Creative Kids Academy - Mounds View, Inc. G. Resolution 8625 Approving the Extension of the Department of Natural Resources 2012-2014 Community Forest Bonding Grant and Approving Additional Funding for Replacement Tree Plantings H. Resolution 8628 Authorizing Blue Earth Labs and Hawking Water Treatment Group to Perform Repairs on Water Treatment Plant #2 Filter Media Cleaning 8. CONSENT AGENDA A. Schedule a Public Hearing for Monday, September 26, 2016, at 7:00 p.m., to Consider a Transfer of an Off-Sale Intoxicating Liquor License from Applebaum, LLC (doing business as Big Top Liquor) to Merwin Liquors located at 2577 Mounds View Boulevard City Council Agenda Monday, September 12, 2016 Page 2 9. JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES - None 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff 1. Police Department Second Quarter Report C. Reports of City Attorney 12. Next Council Work Session: Monday, October 3, 2016, at 7:00 p.m. Next Council Meeting: Monday, September 26, 2016, at 7:00 p.m. 13. ADJOURNMENT CITY OF MOUNDS VIEW OFFICE OF THE MAYOR Proclamation WHEREAS, September 17, 2016, marks the two hundred twenty-ninth anniversary of the drafting of the Constitution of the United States of America by the Constitutional Convention; and WHEREAS, it is fitting and proper to accord official recognition to this magnificent document and its memorable anniversary; and to the patriotic celebrations which will commemorate the occasion; and WHEREAS, Public Law 915 guarantees the issuing of a proclamation each year by the President of the United States of America designating September 17 through 23 as Constitution Week. NOW, THEREFORE I, Joe Flaherty, by virtue of the authority vested in me as Mayor of the City of Mounds View, do hereby proclaim the week of September 17 through 23 as CONSTITUTION WEEK AND ask our citizens to reaffirm the ideals of the Framers of the constitution had in 1787 by vigilantly protecting the freedoms guaranteed to us through this guardian of our liberties, remembering that lost rights may never be regained. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Mounds View to be affixed on this 12th day of September, 2016. ___________________________________________ Joe Flaherty, Mayor (seal) 09/07/2016 11:15 AM City of Mounds View 2017 Budget Summary Y-T-D 2013 2014 2015 2016 08/31/2016 2017 Change from 2016 General Fund:Actual Actual Actual Budget Actual Request Dollar Percent Revenues: Property taxes - Base levy 3,328,796 3,363,602 3,651,411 3,706,549 2,142,190 3,868,678 162,129 4.37% Special tax levies, Bonds 144,627 156,348 154,119 154,119 - 90,835 (63,284) -41.06% Special tax levies, Operations 220,145 217,145 226,145 233,145 - 244,145 11,000 4.72% Franchise tax 259,070 336,711 309,039 265,000 177,356 280,000 15,000 5.66% Other taxes 190,180 109,002 47,877 29,000 21,744 29,000 - 0.00% Hotel/motel tax 60,364 66,367 69,109 64,000 39,224 65,000 1,000 1.56% Licenses and permits 210,773 246,969 204,845 177,422 121,711 180,722 3,300 1.86% Intergovernmental 642,900 941,697 1,038,060 958,483 526,436 976,636 18,153 1.89% Charges for services 24,141 14,933 18,942 16,815 35,402 16,815 - 0.00% Fines & forfeitures 40,754 40,239 36,338 40,000 18,711 39,000 (1,000) -2.50% Interest (315,747) 521,224 112,669 125,000 5,566 115,000 (10,000) -8.00% Miscellaneous 385,794 355,678 321,188 268,844 265,057 287,808 18,964 7.05% Transfers: DARE Fund - - 4,643 - - - - 0.00% Water Fund 67,372 69,393 - 73,619 - 75,828 2,209 3.00% Sewer Fund 53,361 54,962 56,611 58,309 - 60,058 1,749 3.00% Storm Water Fund 6,959 7,168 7,383 7,604 - 7,832 228 3.00% Street Light Fund 2,390 2,462 2,536 2,612 - 2,690 78 2.99% Vehicle & Equipment Fund 23,736 38,316 21,000 22,000 - 21,600 (400) -1.82% Bond sales - - 246,729 - - - - 0.00% Total revenues 5,345,615 6,542,216 6,528,644 6,202,521 3,353,397 6,361,647 159,126 2.57% Expenditures: Legislative Services: City Council 42,644 46,030 47,115 51,565 34,491 57,527 5,962 11.56% Advisory Commissions 8,117 14,315 8,720 15,100 1,640 15,500 400 2.65% Subtotal 50,761 60,345 55,835 66,665 36,131 73,027 6,362 9.54% Administrative Services: City Administrator 233,463 231,848 271,314 281,882 173,683 298,084 16,202 5.75% Elections 19,955 20,053 22,222 61,700 41,740 35,000 (26,700) -43.27% Finance 215,857 232,173 246,268 257,362 163,072 263,457 6,095 2.37% Central Services 200,970 207,551 216,482 242,986 140,479 242,080 (906) -0.37% Subtotal 670,245 691,625 756,286 843,930 518,974 838,621 (5,309) -0.63% Community Development 323,696 341,593 353,381 382,720 219,441 395,943 13,223 3.46% Police 2,493,219 2,481,263 2,710,053 2,752,111 1,682,294 2,761,189 9,078 0.33% Fire 441,466 511,231 567,934 594,522 512,253 584,861 (9,661) -1.63% Public Works Administration 129,700 141,537 113,779 138,341 84,317 143,944 5,603 4.05% Parks, Recreation & Forestry: Recreation 101,502 99,589 112,429 114,413 83,480 115,487 1,074 0.94% Parks 313,627 313,684 333,043 344,600 215,018 359,424 14,824 4.30% Forestry 3,744 17,379 34,478 67,889 11,791 47,486 (20,403) -30.05% Subtotal 418,873 430,652 479,950 526,902 310,289 522,397 (4,505) -0.85% Fleet Services: Building & Grounds Mtnce 137,025 126,707 391,909 129,044 72,780 132,657 3,613 2.80% Vehicle & Equipment Mtnce 89,806 116,011 84,331 114,805 56,397 108,167 (6,638) -5.78% Subtotal 226,831 242,718 476,240 243,849 129,177 240,824 (3,025) -1.24% Streets: Pavement Management 188,102 205,624 203,268 228,346 115,788 235,303 6,957 3.05% Snow & Ice Control 142,794 196,155 134,936 140,079 79,991 147,564 7,485 5.34% Sign Maintenance 38,861 37,342 40,315 66,957 20,747 63,877 (3,080) -4.60% Subtotal 369,757 439,121 378,519 435,382 216,526 446,744 11,362 2.61% Other Convention & Visitor's Bureau 57,346 63,049 65,654 60,800 34,219 61,750 950 1.56% Social Service Coordination 19,548 19,763 20,178 20,783 20,259 20,461 (322) -1.55% Miscellaneous/contingency 4,877 4,926 4,975 6,500 3,582 6,500 - 0.00% Transfers to other funds 235,000 1,090,000 496,000 445,000 - 475,000 30,000 6.74% Debt service - - 20,268 24,323 16,330 24,496 173 0.71% Subtotal 316,771 1,177,738 607,075 557,406 74,390 588,207 30,801 5.53% Total expenditures 5,441,319 6,517,823 6,499,052 6,541,828 3,783,792 6,595,757 53,929 0.82% Net change in fund balance (95,704) 24,393 29,592 (339,307) (430,395) (234,110) 105,197 Beginning Fund Balance 9,656,133 9,560,429 9,584,822 9,614,414 9,614,414 9,275,107 Ending Fund Balance 9,560,429 9,584,822 9,614,414 9,275,107 9,184,019 9,040,997 105,197 Item No: 7.A. Meeting Date: September 12, 2016 Type of Business: Council Business City Administrator Review: ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Mark Beer, Finance Director Item Title/Subject: Resolution 8622 Authorizing Certification of the Preliminary General Fund Budget and Preliminary Property Tax Levy for Fiscal Year 2017 State law requires that the City certify a preliminary General Fund Budget and preliminary property tax levy to Ramsey County by September 30. The City Council reviewed the General Fund budget at the July work session and will review the budget again before final approval in December there have not been significant changes since July. The City Council is considering a levy increase of 2.5% General Fund and 2.26% EDA levy. The Charter limits the levy increase to 3.4% which is inflation plus 2%. (Inflation is 1.4%) Each 1% levy increase is an additional $43,938. The state has certified Local Government Aid (LGA) for 2017 at $671,517. Staff recommends that we budget for 90% of that amount. ($604,365) LGA is included in the General Fund budget and use of Assigned Fund balance of $250,000 is also included. Unassigned fund balance was $3,448,111 at December 31, 2015 and represents 52.3% of draft 2017 budgeted expenditures and transfers in. The Assigned Levy Reduction fund balance is $5,826,995 at 12-31-15 and will be approximately $5,631,995 at December 31, 2016. The base General Fund levy would be $3,868,678 and special levies for Fire Debt Service of $90,835, police personnel referendum of $205,000, PERA rate increase special levy of $39,145 for a total General Fund levy of $4,203,658. The base levy for the Street Improvement fund would be $300,000. The total of all base and special levies proposed is $4,503,658, a 2.5% ($109,845) increase over 2016. The Council will also consider an EDA request to implement a $100,000 or 2.26% HRA levy. Once this amount is set, the levy cannot be increased but can be lowered. The final levy will be adopted on or about December 12, 2016 along with the General Fund budget and all other City funds budgets. The draft General Fund budget for preliminary approval is $6,595,757. This amount is subject to change as the Council gets additional information but should not change significantly before final adoption. Respectfully submitted, ___________________________ Mark Beer, Finance Director RESOLUTION NO. 8622 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA Resolution Authorizing Certification of the Preliminary General Fund Budget and Preliminary Property Tax Levy for Fiscal Year 2017 WHEREAS, current state statute requires cities to certify a preliminary budget and tax levy to the county auditor; and WHEREAS, guidelines established by the Commissioner of Revenue require certification to occur on or before September 30, 2016; and WHEREAS, the Department of Revenue has certified the amount of Local Government Aid payable to the City in 2017; and WHEREAS, the City Council has elected to have a preliminary levy increase of 2.5%. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that the preliminary expenditure budget for the General Fund for fiscal year 2017 is $6,595,757. NOW THEREFORE, BE IT FURTHER RESOLVED that the proposed 2017 base property tax levy is $4,168,678. (General Fund $3,868,678 and Street Improvement Fund $300,000) and the proposed 2017 special levies are $334,980 for a total net property tax levy of $4,503,658. NOW, THEREFORE, BE IT FURTHER RESOLVED that the Truth-In-Taxation meeting will be held on December 5, 2016 at 6pm at City Hall with a continuation meeting to be held on December 12, 2016 at 7pm if needed. NOW, THEREFORE, BE IT FURTHER RESOLVED that the Finance Director shall certify these amounts to the Ramsey County Auditor. Adopted this 12th Day of September 2016. ______________________________ Joe Flaherty, Mayor (ATTEST) ______________________________ Jim Ericson, Administrator (SEAL) 485712v2 AMB MU205-13 Item No: 7.B. Meeting Date: September 12, 2016 Type of Business: Council Business City Administrator Review: ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Mark Beer, Finance Director Item Title/Subject: Resolution 8623 Approving the Mounds View Economic Development Authority’s Preliminary Special Benefits Tax for Fiscal Year 2017 The City Council is considering establishing a property tax levy to continue to promote economic development activity within the City. Previously the City’s economic development activities were funded with tax increment revenues. These tax increment revenues were discontinued as required by state statute. This left the City with limited resources to continue existing business outreach, marketing, advertising, small scale incentives, property acquisitions, professional services, and staff training and development. The City Council has discussed establishing a levy of $100,000 for these purposes. The City’s EDA has been authorized with joint powers of an Economic Development Authority (EDA) and a Housing and Redevelopment Authority (HRA). The EDA may choose to establish either an EDA levy or an HRA levy, or both, to fund the above activities. The HRA levy provides the greatest flexibility in accomplishing the above activities and is administratively more efficient. The City Attorney has opined that neither levy would be subject to the charter levy limitations as each is considered a distinct corporate entity with individual powers from the City as outlined in State law. The proposed levy would represent a 2.26% increase in the City’s property taxes. State law requires that a “special taxing district” certify a preliminary property tax levy to Ramsey County by September 15. Once this amount is set, the levy cannot be increased but can be lowered. A Truth-In-Taxation meeting will be held December 5, 2016 at 6pm at City Hall. The final levy will be adopted on or about December 12, 2016 Respectfully submitted, ___________________________ Mark Beer, Finance Director 485712v2 AMB MU205-13 RESOLUTION NO. 8623 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING THE MOUNDS VIEW ECONOMIC DEVELOPMENT AUTHORITY’S PRELIMINARY SPECIAL BENEFITS TAX FOR FISCAL YEAR 2017 WHEREAS, the Mounds View Economic Development Authority may establish an HRA special benefit tax pursuant to Minnesota Statute 469.033 Subdivision 6; and WHEREAS, Minnesota Statute 469.033 Subdivision 6 requires the consent, by resolution, of the governing body of the municipality to the levy of said tax. NOW, THEREFORE BE IT RESOLVED, that pursuant to Minnesota Statute 469.033 Subdivision 6, the HRA special benefit tax as determined by the Mounds View Economic Development Authority is given approval for collection in fiscal year 2017 in the amount of $100,000 NOW, THEREFORE BE IT FURTHER RESOLVED, that a Truth-in-taxation meeting will be held Monday, December 5, 2016 at 6pm at City Hall covering the above levy with final approval occurring on or after December 12, 2016. Adopted this 12th Day of September 2016. ______________________________ Joe Flaherty, Mayor (ATTEST) ______________________________ Jim Ericson, Administrator (SEAL) Proposed – Page 1 POSITION DESCRIPTION Position Title: Community Services Officer Department: Police Accountable To: Deputy Police Chief Status: Non-Exempt PRIMARY OBJECTIVE OF POSITION: Provide public service in areas not requiring licensed police officers and to provide community and agency assistance in the areas of animal control. SUPERVISION RECEIVED Works under the supervision of the Deputy Police Chief. SUPERVISION EXERCISED None. ESSENTIAL DUTIES AND RESPONSIBILITIES o Maintain community relations by conducting tours of the department facilities and delivering information, reports, etc., to businesses, schools, or homes as needed by police department. Assist police with community outreach projects. o Perform animal control activities such as responding to calls and complaints on animals, processing dog bite reports and following up as directed, and enforcing animal control ordinances. o Assists stranded motorists, and vehicle lock-out requests. o Retrieve lost and stolen bicycles and maintain the bicycle holding facility. o Complete routine non-emergency reports. o Transport department vehicles for repair and maintenance. o Transport evidence to forensic lab. o Observe all safety rules and procedures. o Parking Enforcement o Assist Patrol Officers with routine functions as trained, directed/requested and assist all City staff as directed by a supervisor. o Performs house-watch duties to help ensure the safety and security of property belonging to residents out of the city for a period of time. o Keeps supervisor informed of all important matters, which require immediate action or attention. o Assist in the maintenance of agency equipment and medical supplies. o Advising property owners of code requirements and enforcement procedures, and obtaining compliance of same. Proposed – Page 2 OTHER DUTIES & RESPONSIBILITIES ○ Perform other tasks as assigned by supervisor. o Observe all safety rules and procedures. o Answer administrative phones when needed. The Community Service Officer (CSO) is assigned to the Patrol Division and reports directly to the Deputy Chief. During the course of their duties, the CSO will come under the authority of other supervisors and shall assist them as much as possible without foregoing their assigned responsibilities. The CSO shall abide by all state statutes, city ordinances, city and department rules and regulations, general orders, procedural directives, and memoranda. W hile working on the street, the CSO shall maintain radio communications with dispatch at all times using proper radio procedures. The CSO shall not drive marked police emergency vehicles unless directed to do so by a supervisor. Defensive driving and courtesy to motorists and pedestrians shall be observed at all times. The CSO will not conduct traffic stops, make custodial arrests, transport prisoners, or handle in progress calls where a certified police officer is necessary. MINIMUM QUALIFICATIONS General: (A) Must be 18 years older at the time of employment; (B) Must possess, or be able to obtain by time of hire, a valid drivers license in any State; (C) No felony convictions of disqualifying criminal histories within the past seven years; and (D) Must be able to read and write the English language. Education and Experience: (A) High school diploma or GED equivalent; and (B) One year of work experience involving public contact or customer service. NECESSARY KNOWLEDGE, SKILLS AND ABILITIES (A) Knowledge of CPR and first aid procedures; (B) Ability to learn the City's geography; (C) Ability to communicate effectively, in English, both verbally and in writing; (D) Ability to learn and apply various rules and directions as set forth in state statutes, city ordinances, and other directives related to law enforcement procedures; Proposed – Page 3 (E) Ability to establish and maintain effective working relationships with City staff and the public; (G) Ability to work independently of close supervision; (H) Ability to meet mental demands of the position; (I) Ability to safely operate a motor vehicle; and (J) Ability to follow verbal and written instructions. PREFERRED QUALIFICATIONS (A) One year of experience in police-related work, such as Police Reserve program, Police Explorer program, or Police Cadet program; (B) Two years of work experience involving public contact or customer service; (C) First Responder certification; and (D) Enrollment in an approved law enforcement curriculum. TOOLS AND EQUIPMENT USED Personal computer, including work processing and specialized software, police radio, phone, typewriter, calculator, fax machine, copy machine. Police car, police squad computer, police radio, handcuffs, pepper spray, Taser, Breathalyzer, AED, first aid equipment, animal catch pole. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand; talk; walk; hear; use hands to finger, handle, or operate objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee is occasionally required to sit. The employee must occasionally lift and/or move more than 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an Proposed – Page 4 employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The noise level in the work environment is usually quiet in the office to moderately noisy in the field. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer and requirements of the job change. The City of Mounds View is an Equal Opportunity Employer. Approval: _____________________ Approval: ______________________ City Administrator Mayor Effective Date: September 12, 2016 Revision History: 09/2012 (Revised from PSO to CSO title) 03/2012 (Revised as nonunion position, effective Dec 31, 2011) 04/2006 (Reviewed) 02/2006 05/2003 POSITION DESCRIPTION Position Title: Public Service Officer Department: Police Accountable To: Deputy Police Chief Status: Non-Exempt PRIMARY OBJECTIVE OF POSITION: Provide public service in areas not requiring licensed police officers and to provide community and agency assistance in the areas of animal control. SUPERVISION RECEIVED Works under the supervision of the Deputy Police Chief. SUPERVISION EXERCISED None. ESSENTIAL DUTIES AND RESPONSIBILITIES o Pick up stray animals as apparent or as requested by citizen complaint. o Assist officers with traffic control, traffic and radar surveys. o Assist officers at the scene of accidents. o Performs house-watch duties to help ensure the safety and security of property belonging to residents out of the city for a period of time. o Submits a log sheet daily (summary) report on all activities. o Trap and relocate undomesticated animals. o Maintains good working relationships with local veterinarians to ensure their cooperation in housing animals impounded as a result of violations. o Keeps supervisor informed of all important matters, which require immediate action or attention. o Assist in the maintenance of agency equipment and medical supplies. o Transport equipment or personell as requested o Answer administrative phones when needed. o Recovery of stolen, lost or abandoned property (i.e. bicycyles) o Performs other responsibilities as delegated. o Assist the code enforcement official as directed by investigating complaints of code violations, preparing letters and notices and maintaining files o Advising property owners of code requirements and enforcement procedures, and obtaining compliance of same. o Preparation of evidence and attendance at court proceedings as necessary. o Work with residents to heighten awareness of various codes and ordinances. SPECIAL REQUIREMENTS o Valid driver’s license. MINIMUM QUALIFICATIONS General: (A) Must be 18 years older at the time of employment; (B) Must possess, or be able to obtain by time of hire, a valid drivers license in any State; (C) No felony convictions of disqualifying criminal histories within the past seven years; (D) Must be able to read and write the English language (Substitute any local or state requirements for those listed here). Education and Experience: (A) High school diploma or GED equivalent; and (B) Two years of general office, communications, or records management experience, or (C) An equivalent combination of education and experience. NECESSARY KNOWLEDGE, SKILLS AND ABILITIES (A) Some knowledge of modern law enforcement principles, procedures, techniques, and equipment; (B) Some skills in the operation of most of the tools and equipment listed below. (C) Ability to learn the applicable laws, ordinances, and department rules and regulations; Ability to communicate effectively orally and in writing; Ability to establish and maintain effective working relationships with subordinates, peers and supervisors; Ability to follow verbal and written instructions; Ability to learn the City's geography. TOOLS AND EQUIPMENT USED Personal computer, including work processing and specialized software, police radio, phone, typewriter, calculator, fax machine, copy machine. Police car, police radio, handcuffs, pepper spray, breathahlyzer, pager, first aid equipment. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or operate objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must occasionally list and/or move more than 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The noise level in the work environment is usually quite in the office to moderately noisy in the field. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer and requirements of the job change. Effective Date: 5/03 Revision History: 03/07/2012 (revised as nonunion position – effective Dec 31, 2011) 04/2006 (Reviewed) 2/06 Item No: 07C Meeting Date: Sept 12, 2016 Type of Business: CB City Administrator Review: ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator James Ericson, City Administrator Item Title/Subject: Resolution 8626, Approving Revisions to the Public Service Officer (PSO) Job Description and Advertising for a New Community Service Officer (CSO) Description Introduction: The person who had been serving as the City’s Public Service Officer (formerly known as the Community Service Officer) has resigned and taken a job in a different community. When positions become vacant, it gives management the opportunity to review the position description and make any updates as may be appropriate. Discussion: The City Council reviewed the position description during the September Work Session, and supports the recommendation made by the Police Chief to change the focus from the existing position starting with the name of the position. Most police departments that have a similar non-sworn position call it a CSO—Community Service Officer. While the position would still provide similar services as the previous PSO position, there would be an effort made to “groom” the person as a potential future police officer candidate. Given the challenges in recruiting high-performing, qualified patrol officers, many cities are drawing candidates from their CSO employees. While no assurance can be made that a CSO candidate would eventually be hired as a patrol officer, the training provided by the City would perhaps give the internal CSO candidate an advantage over other candidates. Due to the numerous changes made, we are not providing a red-lined version of the job description, but instead the original position description for the PSO and the newly revised position description for the CSO position. Because the nature and extent of the duties and responsibilities are not changing, there is no need at this point to conduct a HAY Point analysis or compensation study. The salary is proposed to remain as currently budgeted, with one exception concerning how the position is funded. In previous years, twenty-five percent of the personnel costs were paid from the Community Development Department’s budget, in reflection of the anticipated amount of time that would be spent doing code enforcement activity. Over the last year, however, the PSO position did not spend an appreciable amount of time on code enforcement, thus the full cost of the position will be paid from the Police Department budget although code enforcement will still be listed as a peripheral responsibility. Item 07C September 12, 2016, City Council Meeting Page 2 At the September Work Session, it was the consensus of the City Council to move forward with the CSO job description and start the process of hiring for the position. Below is the proposed hiring schedule: Council Authorization to Advertise Position: September 12, 2016 Placed on the League of Minnesota City Website, City’s website and other related websites: September 13, 2016 Sunday edition of the Star Tribune: September 18, 2016 Deadline for Submitting Applications: October 7, 2016 Review all Applications: October 10 and 11, 2016 Top Candidates Decided: October 11, 2016 Interviews: October 13-18, 2016 Top Candidate Presented to City Council: November 14, 2016 Candidate starts employment: on or about the week of November 29, 2016 Recommendation: Staff is requesting Council approval of attached Resolution 8626 authorizing the advertisement and job description for the CSO position in the Police Department. Once a qualified candidate is selected, Staff would seek authorization from the City Council to hire the individual. Respectfully submitted, Respectfully submitted, ________________________ _____________________ James Ericson Desaree Crane City Administrator Assistant City Administrator RESOLUTION NO. 8626 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING A JOB DESCRIPTION AND AUTHORIZATION TO ADVERTISE FOR THE COMMUNITY SERVICE OFFICER (CSO) POSITION WHEREAS, during the September Work Session, it was the consensus of the City Council to revise the Public Service Officer (PSO) position to a Community Service Officer (CSO) Position; WHEREAS, while the PSO position has similar services as the CSO, it is the intention of the Mounds View Police Department to mentor and prepare the person as a potential police officer candidate; and WHEREAS, the person who had been serving as the City’s PSO has resigned and taken a job in a different community; and WHEREAS, during the September Work Session the City Council reviewed the CSO job description and it was the consensus of the Council to move forward with approval of the job description and starting of the hiring process. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota, to approve the job description for Community Service Officer (CSO) and advertise for the position. Adopted this 12th day of September, 2016. ____________________________________ Joe Flaherty, Mayor ATTEST: ____________________________________ James Ericson, City Administrator (seal) City of Mounds View Private Improvement Program Certify 16 for Pay 17 Resolution 8624 59201704 Five year assessments Interest rate 5.5% PIN OWNER OWNER2 Address CITY STATE ZIP ASSESSED AMOUNT 053023430006 David Svea Amy A Svea 2220 Hillview Road Mounds View MN 55112 4,235.00 053023430029 John D Otto Kara A Otto 2199 Oakwood Drive Mounds View MN 55112 4,235.00 053023430067 Arlene J Groves 2206 Terrace Drive Mounds View MN 55112 4,235.00 053023440045 Douglas B Cossette Karen L Cossette 2153 Terrace Drive Mounds View MN 55112 4,235.00 053023440042 Dennis R Erickson 2175 Terrace Drive Mounds View MN 55112 4,235.00 21,175.00 Item No: 7.D. Meeting Date: September 12, 2016 Type of Business: Council Business Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Mark Beer, Finance Director Item Title/Subject: Resolution 8624 Adopting a Special Assessment Levy for Private Improvements in Area I of the Street and Utility Improvement Program The City offered property owners the opportunity to have private improvements completed as part of the area I street project. It is in the City’s best interest to have as many of these improvements done during the project to reduce the number of street openings that may have to happen in the future. Each property owner has signed an agreement to waive their right to a public hearing and has agreed to pay the full cost of the private improvement plus interest and the administrative fee. The property owner may pay the amount due by 4:30 P.M. on Monday, September 12, 2016 in order to avoid the $35.00 administrative fee. The owner may prepay the assessment between September 13, 2016 and October 12, 2016 without paying additional interest. After that, interest at the rate of 5.50% will accrue from September 12, 2016 through the payment date. This interest rate and administrative fee were set by the City Council in Resolution 7135. On or after October 31, 2016, we will forward the assessment roll to Ramsey County for collection with the 2017 property taxes. Respectfully submitted, ___________________________ Mark Beer, Finance Director RESOLUTION NO. 8624 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA Adopting a Special Assessment Levy for Private Improvements in Area I of the Street and Utility Improvement Program WHEREAS, the City has received signed petition and waiver agreements from individual property owners agreeing to the proposed assessments in the attached assessment roll for private improvements in conjunction with the Area I Street and Utility Improvement Project area. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds View approves the following: 1. Such proposed assessment roll, a copy of which is attached hereto and made a part hereof, is accepted and shall constitute a special assessment against the lands named therein, and each tract of land therein is hereby found to be benefited by the private improvement in the amount of the assessment levied against it. 2. The assessments as adopted and confirmed shall be payable in equal annual installments over a period of one (1) year if less than $1,000 and five (5) years if greater than $1,000, the first of the installments to be payable on or before the first Monday in January 2017, and shall bear interest at the rate of five and one half (5.5) percent per annum from September 12, 2016. To the first installment shall be added interest on the entire assessment from September 12, 2016 through December 31, 2017. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may at any time prior to the certification of the assessments to the County Auditor pay the whole of the assessment, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and the owner may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment, with interest from the date of adoption of this resolution through the date of payment, such payment must be made before September 30, 2015, or interest will be charged through December of the succeeding year. 4. The City Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the county, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted this 12th Day of September 2016. ______________________________ Joe Flaherty, Mayor (ATTEST) ______________________________ Jim Ericson, City Administrator (SEAL) Item No: 7E Meeting Date: September 12, 2016 Type of Business: Council Business Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 8627, Approving the Hire of Margaret Hicks to the Position of Police Records/Evidence Technician Revised as of 09-12-2016 at 1:30 p.m. Introduction: The Police Records/Evidence Technician position will become vacant due to the retirement of Kathy Bednar on September 30, 2016. On May 31, 2016, the Police Civil Service Commission met to discuss and review the position, and hiring process necessary to fill the upcoming vacancy. The Commission approved the hiring process to replace the position. Due to the technical nature of the position and valuable knowledge held by Kathy Bednar after her many years of employment, it is strongly recommended that the replacement candidate have the opportunity to spend training time alongside Ms. Bednar before her retirement. On July 11, 2016, City Council approved a revised job description and authorized Staff to proceed with advertising for the position. Discussion: As stated above, the Police Civil Service Commission approved the hiring process and revised the job description for this position on May 31, 2016. The Commission will be reviewing and certifying the list of candidates on Friday, September 9, 2016. The commission will be considering the following three top candidates to be placed on the certify list: 1. Margaret Hicks 2. Theresa Keehn 3. McKenzie Silitz The top candidate has successfully completed a review of their past training and experience, an oral interview and a complete background investigation. The Police Chief has met with this candidate and recommends Margaret Hicks to be appointed to the position pending list certification and recommendation from the Police Civil Service Commission. Item 07E September 12, 2016 Page 2 Recommendation: Staff recommends the City Council approve Resolution 8627 for the hiring of Margaret Hicks to the position of Police Records/Evidence Technician pending recommendation from the Police Civil Service Commission. Margaret Hicks will start employment on or about September 27, 2016. Her starting step wage will be provided on or before the City Council Meeting. Respectfully Submitted, ___________________________ Desaree Crane RESOLUTION NO. 8627 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING THE HIRING OF MARGAR ET HICKS TO THE POSITION OF POLICE RECORDS/EVIDENCE TECHNICIAN WHEREAS, the Police Records/Evidence Technician position will become vacant due to the retirement of Kathy Bednar on September 30, 2016; and WHEREAS, the candidates were evaluated on training and experience, an oral interview and a complete background investigation; and WHEREAS, the Police Civil Service Commission certified the top three names on the eligibility list and recommended candidate Margaret Hicks be hired as the Police Records/Evidence Technician; and WHEREAS, staff on the police department, including the Police Chief, have met with Margaret Hicks and recommend that she be appointed to the position of Police Records/Evidence Technician. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota to approve the hiring of Margaret Hicks to the position of Police Records/Evidence Technician at step 4 starting wage of $23.33/hour (2016 rate) with an effective date on or about September 27, 2016. Adopted this 12th day of September, 2016. ____________________________________ Joe Flaherty, Mayor ATTEST: ____________________________________ James Ericson, City Administrator (seal) Item No: 7F Meeting Date: Sept 12, 2016 Type of Business: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, City Administrator Item Title/Subject: Resolution 8617, Authorizing the Sending of a Notice of Termination of Lease to Creative Kids Academy - Mounds View, Inc. Introduction: A few times over the last year or so, the YMCA has expressed an interest in becoming the child-care provider at the Mounds View Community Center. The current provider, Creative Kids Academy, has a lease with the City that expires on July 31, 2018. As discussed at the August 1, 2016, work session, the August 22, 2016, Council meeting, and the September 6, 2016, work session, the lease allows for the option of an early termination by providing the tenant with a one-year notice in writing. Representatives from the YMCA and Creative Kids Academy attended the August 22 and September 6 meetings, providing feedback and answering questions. Discussion: When the City purchased the old Bel Rae Ballroom in 1996 and redeveloped the site as the Community Center, one of the services deemed important to include was a child care facility, based on community feedback. Children’s Home Society (CHS), a non-profit entity, was arranged to be the service provider and was the first occupant of the building before the rest of the building was completed. After a few years, CHS closed its operation and the City sought proposals from area child care providers to re-occupy the space, since it had been designed with child care services in mind. In 2001, a new lease with the original owners of Creative Kids was executed. The current tenant, Creative Kids Academy - Mounds View, Inc., has been in the facility since 2009 when it took over the lease from the previous tenant of the same name. The current tenant has been a stable fixture in the building, and the City has had no reason to explore other child care tenant options until the YMCA approached the City with its proposal and asked the Council to give it some consideration. The YMCA has reviewed the current lease and believes that it would be able to provide the same or greater level of child care service in the leased space. If the YMCA were the child care provider, representatives indicate that it would be able maximize the use of the child care space which is generally unused after-hours and on weekends. The YMCA would be positioned to utilize this space in conjunction with other programs, making the space more efficient and more cost-effective to operate. In addition, the YMCA proposes to use their own custodial services at the same cost we are paying our current vendor, thus eliminating the need to have multiple cleaning venders in the building and freeing up city staff to address other maintenance and exterior facility Community Center Child Care Review September 12, 2016 Page 2 needs. By having the YMCA assume custodial services, our staff could assume the same services at City Hall, resulting in a savings of $19,000. Another benefit to the City would include the elimination of an annual property tax payment, saving about $8,400 each year. Finally, the YMCA indicates that room rentals would increase which would increase the annual revenues shared between the YMCA and City. Estimating conservatively, the revenue share could increase by 10%, bringing in an additional $3,300. Thus, the total annual savings would be about $30,000 if the YMCA were the child care provider. The owners of Creative Kids Academy do not wish to leave the facility and believe their business provides a valuable service to the community. Rajiv Garg, co-owner of Creative Kids Academy with Sangeeta Jain, indicated that they would be willing to cover the property taxes if allowed to continue leasing the space, and encouraged the Council to reject the YMCA proposal. As stated previously in this report, the lease agreement with Creative Kids provides for a one-year notice of termination. As a public building owned by the City, the City needs to have full flexibility to make plans which are in the best interest of the community. The City’s original intent was to lease only to tenants which were public, quasi-public, or non- profit. Previous tenants in the facility included the Mounds View School District, the Chamber of Commerce and a small transportation company serving elderly and disabled residents. When the Chamber vacated its space, the YMCA repurposed the rooms for programmed activities, expressing a need for more programmed space. At the September work session, Twin Cities North Chamber President, Todd Kruse, had passed along a Chamber policy statement expressing its opposition to the City leasing space to either the YMCA or Creative Kids, and that the City should honor the full lease term with Creative Kids. The Chamber suggests that the City should not pick winners and losers, and generally speaking, staff would agree with the sentiment, especially in its capacity as the regulatory body. However, in the case where the City is the property owner and landlord, and the City desires to lease to other government entities, public corporations or non-profits, the question isn’t about picking a winner or loser but rather making a decision in the best interest of the community. Recommendation: Staff recommends the City Council review the proposal submitted by the YMCA and discuss whether it is in the City’s best interest to terminate the Creative Kids Lease early or reject the proposal submitted by the YMCA. If the Council believes the community would benefit from terminating the lease early, Resolution 8617 can be reconsidered for action. Respectfully submitted, ________________________ James Ericson City Administrator RESOLUTION 8617 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AUTHORIZE THE SENDING OF A NOTICE OF TERMINATION OF LEASE WHEREAS, the City of Mounds View, as landlord (“Landlord”), and Creative Kids Child Care Center II, Inc., a Minnesota corporation, as tenant (“Original Tenant”) entered into a leased dated November 20, 2006 (“Lease”) which was assigned to Creative Kids Academy – Mounds View, Inc., a Minnesota corporation (“Tenant”) pursuant to an Assignment, Assumption and Consent Agreement to Lease (the “Assignment”) dated December 22, 2008; and WHEREAS, the term of the Lease has been extended and modified pursuant to various documents entitled Extension of Lease Agreement (collectively referred to as the “Extension”), the last of which is dated July 31, 2013; and WHEREAS, Section 1.2 of the Lease, as amended by the Extension, reads as follows: Section 1.2. Term. The term of this Lease and Tenant’s obligation to pay rent hereunder shall continue until July 31, 2018, at which time the Lease shall expire. Notwithstanding any contrary provision contained herein, upon at least one (1) years prior written notice from Landlord to Tenant, Landlord shall have the right to terminate this Lease and upon expiration of such notice period, the term of this Lease shall automatically terminate; and WHEREAS, the Landlord desires to terminate the Lease and provide the written notice to the Tenant as required by Section 1.2 of the Lease; and WHEREAS, notice of termination of the Lease by Landlord to the Tenant shall be provided as required by Section 1.2 of the Lease. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. The Recitals set forth above are incorporated into this Resolution as if fully set forth herein. 2. Landlord has the right to terminate this Lease and the Lease is terminated upon the providing of at least one (1) years prior written notice from Landlord to Tenant, and upon expiration of such notice period, the term of the Lease shall automatically terminate. Resolution 8617 Page 2 3. A copy of this Resolution shall serve as the prior written notice from Landlord to Tenant of the termination of the Lease and shall be served on the Tenant on August 23, 2016. 4. The Lease shall automatically terminate one (1) year from the date of September 12, 2016, and the Tenant shall surrender possession of the property that is the subject of the Lease, consistent with all terms and conditions of the Lease. 5. The Mayor and City Administrator, staff and City Attorney are hereby authorized and directed to take any and all additional steps and actions necessary or convenient in order to accomplish the intent of this Resolution. Adopted this 12th day of September, 2016. ____________________________________ Joe Flaherty, Mayor ATTEST: ____________________________________ James Ericson, City Administrator (seal) Item No: 8A Meeting Date: May 14, 2012 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nick DeBar, Public Works Director Item Title/Subject: Resolution 7937, Accepting Community Forest Bonding Grant from Minnesota Department of Natural Resources Background/Discussion: In 2011, an infestation of Emerald Ash Borer (EAB) was discovered in a neighborhood of Shoreview just east of Mounds View in the vicinity of County Road I. The Minnesota Department of Natural Resources has a Community Forest Bonding Grant program that municipalities can apply if an EAB infestation is discovered within a one mile radius of the city limits. The city forestry consultant and Public Works applied for this competitive grant on behalf of the City and were notified in March 2012 that our application for $42,000 in assistance was approved. The grant monies can be used specifically for removal of ash trees from municipal property (parks, grounds, and boulevards) and replacement with a variety of native trees to establish diversity and tree presence. This process will allow the City to get a “jump start” on the eminent infestation of EAB in Mounds View. Getting a jump start ahead of infestations will slow the spread of EAB, whereby lessening and stretching the workload curve over more time in dealing with EAB. The grant only covers those activities within the one mile radius of the Shoreview infestation (see attached map). Although this covered area is only a small part of the city, it contains approximately 60 trees, or 40%, of the City’s ash tree population. Not all ash will be removed in this area, but instead, only infested ash and ash of lower quality. The grant covers the 2012 to 2014 funding cycle. Recommendation: Staff recommends that the City Council adopt the attached resolution accepting the Community Forest Bonding Grant from MnDNR. Respectfully submitted, Nick DeBar - Public Works Director RESOLUTION 7937 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA ACCEPTING COMMUNITY FOREST BONDING GRANT FROM MINNESOTA DEPARTMENT OF NATURAL RESOURCES WHEREAS, in 2011, an infestation of Emerald Ash Borer was discovered in Shoreview less than one mile from the City of Mounds View corporate limits; and WHEREAS, a Community Forest Bonding Grant application was prepared by City staff and approved by Minnesota Department of Natural Resources for $42,000 to remove ash trees and replace with native trees on public lands within a one mile radius of the known infestation during 2012 through 2014 funding cycle; and WHEREAS, approximately 40% of Mounds View ash population on public lands are located within the one mile radius, and removing and replacing the infested and lower quality ash will slow the spread of emerald ash borer throughout the city. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. The Minnesota Department of Natural Resources 2012-2014 Community Forest Bonding Grant of $42,000 for tree removal and replanting for diversity is hereby accepted by the City. 2. The Mayor and City Administrator are hereby authorized and directed for and on behalf of the City to execute and enter into said grant agreement with the Minnesota Department of Natural Resources. 3. The Director of Public Works is directed and authorized to oversee the grant terms and activities for and on behalf of the City. Adopted this 14th day of May, 2012. ____________________________________ Joe Flaherty, Mayor ATTEST: ____________________________________ James Ericson, City Administrator (SEAL) Item No: 7G Meeting Date: September 12, 2016 Type of Business: CB Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Don Peterson, Public Works Supervisor Item Title/Subject: Resolution 8625 Approving the Extension of the Department of Natural Resources 2012-2014 Community Forest Bonding Grant and Approving Additional Funding for Replacement Tree Plantings Introduction: City Council approved on May 14, 2012 the attached Staff report and resolution for a Department of Natural Resources (DNR) grant for the removal of ash trees from municipal properties (parks, grounds, and boulevards) along with replacements of a variety of native trees to establish diversity and tree presence. Acting now will help to slow the infestations and the spread of Emerald Ash Borer (EAB), whereby lessening and stretching the workload curve over more time in combating Emerald Ash Borer. The grant was extended until to June 30, 2016 so that the City could include boulevard ash tree removals for the Area I - street improvement project. The tree removals have been completed but unfortunately a cost shortage of $6,428.00 has occurred. In order to remove the ash trees and then to replant with a one to one tree replacement, the grant will not cover the entire cost and additional monies are necessary. Discussion: Staff received two quotes for tree replacements. The quotes include the purchase of the trees, planting, mulching and a one year warranty: • Midwest Landscapes, Ostego, MN for $24,995.00 • Rum River Tree Farm and Nursery, Ramsey, MN for $21,428.00. The 2016 adopted budget, Forestry Division account 100-4380-3030 has $15,000.00 for Forestry Consulting and can be utilized for the shortage of $6,428.00. Staff requested an additional extension on the grant from the DNR until November 30, 2016 to complete the tree plantings; this final extension was approved by the City Council on August 8, 2016. Recommendation: Staff recommends the City Council approve the quote from Rum River Tree Farm and Nursery to purchase and plant the replacement trees, including mulching, with a one year warranty for a total of $21,428.00. Staff also recommends that Council approve utilizing $6,428.00 from account 100- 4380-3030. Respectfully submitted, Don Peterson Public Works Supervisor RESOLUTION 8625 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING THE EXTENSION OF THE DEPARTMENT OF NATURAL RESOURCES 2012- 2104 COMMUNITY FOREST BONDING GRANT AND THE APPROVAL OF ADDITIONAL FUNDING FOR REPLACEMENT TREE PLANTING WHEREAS, City was awarded a Forestry Grant from the Minnesota Department of Natural Resources (DNR) on May 14, 2012 for removal of ash trees from municipal property (parks, grounds, and boulevards) to assist in ; and, WHEREAS, Staff requested an extension on the grant from the DNR until November 30, 2016; and, WHEREAS, The grant includes $15,000.00 for a one to one replanting of the trees that have been removed; and, WHEREAS, Staff has received two quotes for tree replacements. The quotes include the purchase of the trees, planting, mulching and a one year warranty: • Midwest Landscapes, Ostego, MN for $24,995.00 • Rum River Tree Farm and Nursery, Ramsey, MN for $21,428.00; and, WHEREAS, A cost shortage of $6,428.00 has occurred in order to remove the ash trees and to replant with a one to one tree replacement; and, WHEREAS, The 2016 Adopted Budget in the Forestry Division account 100-4380-3030 is budgeted $15,000 for Forestry Consulting; and, WHEREAS, Rum River Tree Farm and Nursery from Ramsey, MN was the low quote for $21,428.00. NOW, THEREFORE BE IT RESOLVED that the Mounds View City Council does hereby approve the quote form Rum River Tree Farm and Nursery of Ramsey MN for a total of $21,428.00. Acting now will help to slow the infestations and the spread of Emerald Ash Borer (EAB), thereby lessening and stretching the workload curve over more time in combating EAB. Also the City Council approves the utilization of $6,428.00 in the 2016 adopted budget, Forestry Division account 100-4380-3030, for the shortage to replant the removed ash trees, on a one to one basis. Adopted this 12th day of September, 2016 ________________________________ Joe Flaherty, Mayor ATTEST: _________________________________ James Ericson, City Administrator (SEAL) Item No: 7H Meeting Date: September 12, 2016 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Don Peterson, Public Works Supervisor Item Title/Subject: Resolution 8628 Authorizing Blue Earth Labs and Hawkins Water Treatment Group to Perform Repairs on Water Treatment Plant #2 Filter Media Cleaning Background/Discussion: The Public Works Department has many responsibilities including efficiently operating the water distribution system. The system includes (6) wells, an elevated water tower, a ground reservoir, a booster station and (3) water treatment plants. The water treatment systems have been in operation for over 25 years with no major upgrades or repairs to the system. Routine maintenance has been performed on the well motors and pumps while the operating systems and controls have had only minor repairs. Public Works Staff noticed a decrease in water production from Well #5 / Water Treatment Plant #2. Staff started to investigate the cause for the loss of production, believing it was a valve issue, possibly a control issue, or the well motor and pump. Many of the components were checked and found to be in working order. Staff contacted Advanced Engineering and Environmental Services, Inc. (AE2S), since they would be performing the water production control assessment, to request their assistance with the issue of the lost water production. AE2S meet with Staff and after discussing the problems recommended that Blue Earth Labs in partnership with Hawkins Water Treatment Group be contacted to evaluate the condition of the filter media. Since the plant was placed in operation in 1969, the filter media is original, no additional media has been added and no maintenance to the media has taken place since. A core sample of the media has taken and tested by Blue Earth Labs. The following is an overview of the findings from Blue Earth Labs: The Sand media sample is covered with mixed deposits consisting of different minerals with the primary metal contaminant being calcium. A layer of top sludge from filter 3 was also provided as representative of the sludge from filter 4. Microscopy, the mineral content in the reaction supernatants, and dry weight loss show that there is significant fouling on the tested media. For this particular sample, a standard 4x treatment resulted in removal of an estimated 62% of the deposits and minerals. Based on the laboratory testing, treating the media will remove approximately 1790 lbs of deposits from Filter 4. The expected benefits of cleaning media include lower head (or pressure) loss (which often results in longer filter runs), improved backwash air and water distribution and extended media lifetime. Additionally, cleaning media typically loosens filter beds so that the accumulated sludge can be washed out. Cleaning the filters helps ensure reliable performance through periods of poor source water quality and peak‐demand, when operational problems due to media fouling usually first appear. In conjunction with Blue Earth Labs’ Filter Fit® filter wall cleaner, Top Ultra™ storage tank cleaner and the addition of Clearitas® deposit control products in the distribution system, the procedure evaluated in this report can help reduce disinfection byproduct accumulation and chlorine demand by optimizing filtration and removing fouling from the entire water system. Pretreatment of Filter Media Post Treatment of Filter Media Staff received a quote from Hawkins Water Treatment Group of St. Paul, MN to clean the filter media at Water Treatment Plant #2 for $7,140.00, and includes the following: 1. Two thousand Pounds of neXt® for the application of a 2x cleaning dose to four (4) pressure filter cells as referenced above. 2. The services of one (1) Blue Earth Labs’ representative to supervise, direct and assist for three (1) man days for the cleaning of one (1) filter cell. 3. One (1) post-cleaning lab analysis for validation of the field application. 4. Blue Earth Labs shall provide technical direction for the proper use of chemistry and job execution. Note: a. Neutralization chemistry for post-cleaning backwash water is provided by Hawkins in the form of 140 gallons of Sodium Hydroxide 30% solution. b. Defoamer may be needed and will be provided by Hawkins. c. Installation labor is not included and shall be by others. d. Product will ship in 40 each of 50 lb bags. e. Each filter will be dosed with ten (10) 50 lb bags. The cleaning of the filter media is not the 2016 Adopted Budget. Staff has reviewed the water department budget and in fund 700-4823-5150, Repairs Utilities, there is a budgeted $17,500.00. (This is for any repairs needed to the water system such as water main breaks, repairs of fire hydrants and repairs or replacement of water main gate valves.) Recommendation: Staff recommends the City Council approve the quote from Hawkins Water Treatment Group of St. Paul, MN, to provide the chemical needed to clean the filter media as well as the supervision in applying the chemical at Water Treatment Plant #2, in the amount of $7,140.00. Staff also recommends the Council approve a contingency fee of 10%, ($714.00) to cover any unforeseen expenses for cleaning the filter media. The monies to cover this process will be taken from account 700-4823-5150, Water Infrastructure and Equipment Maintenance budget. Respectfully submitted, Don Peterson Public Works Supervisor RESOLUTION 8628 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AUTHORIZING BLUE EARTH LABS AND HAWKINS WATER TREATMENT GROUP TO PERFORM REPAIRS ON WATER TREATMENT PLANT #2, FILTER MEDIA CLEANING WHEREAS, the Public Works Department has many responsibilities including efficiently operating the water distribution system; and WHEREAS, the treatment systems have been in operation for over 25 years with no major upgrades or repairs to the system; and WHEREAS, Public Works Staff noticed a decrease in water production from Well #5 / Water Treatment Plant #2; and, WHEREAS, Staff stated to investigate the cause for the loss of production believing it was a valve issue, a controls issue, or possibly the well motor or pump; and, WHEREAS, Staff checked many of the components and all are in working order, in turn Staff contacted Advanced Engineering and Environmental Services, Inc., (AE2S), since they would be performing the water production control assessment, to request their assistance with this issue; and, WHEREAS, AE2S meet with Staff and after discussing the problems recommended that Blue Earth Labs in partnership with Hawkins Chemical be contacted to evaluate the condition of the filter media. WHEREAS, Blue Earth Labs took a core sample of the media from Water Treatment Plant #2 and tested the filter media, and found that the sand media sample is covered with mixed deposits consisting of different minerals with the primary metal contaminant being calcium; and, WHEREAS, Staff received a quote from Hawkins Water Treatment Group of St. Paul, MN to clean the filter media at Water Treatment Plant #2 for $7,140.00, and includes the following: 1. Two thousand Pounds of neXt® for the application of a 2x cleaning dose to four (4) pressure filter cells as referenced above. 2. The services of one (1) Blue Earth Labs’ representative to supervise, direct and assist for three (1) man days for the cleaning of one (1) filter cell. 3. One (1) post-cleaning lab analysis for validation of the field application. 4. Blue Earth Labs shall provide technical direction for the proper use of chemistry and job execution. Resolution 8628 Note: a. Neutralization chemistry for post-cleaning backwash water is provided by Hawkins in the form of 140 gallons of Sodium Hydroxide 30% solution. b. Defoamer may be needed and will be provided by Hawkins. c. Installation labor is not included and shall be by others. d. Product will ship in 40 each of 50 lb bags. e. Each filter will be dosed with ten (10) 50 lb bags. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. Approves the quote submitted by Hawkins Water Treatment Group to supply the needed chemical to clean the filter media at W ater Treatment Plant #2 in the amount of $7,140.00 to include the scope of work stated above. 2. Approve a 10% contingency for $714.00 for any cover any unforeseen expenses for cleaning the filter media at W ater Treatment Plant #2. With funding for the services to be taken from the 2016 adopted Water Infrastructure and Equipment Maintenance, 700- 4823-5150, Repairs Utilities. Adopted this 12th day of September, 2016 ___________________________________________ Joe Flaherty, Mayor ATTEST: __________________________________________ James Ericson, City Administrator (SEAL) www.ci.mounds-view.mn.us 2016 Second Quarter Report Police Chief Tom Kinney retired on 04/29/2016 after more than 30 years of dedicated service with the Mounds View Police Department. Police Department 2401 County Road 10· Mounds View, MN 55112-1499 Phone 763-717-4070· FAX: 763-717-4069 www.ci.mounds-view.mn.us Investigator Berling and Deputy Chief Menard attended the annual Ramsey County Law Enforcement Memorial Service in Maplewood on May 12th, 2016. www.ci.mounds-view.mn.us www.ci.mounds-view.mn.us www.ci.mounds-view.mn.us www.ci.mounds-view.mn.us Statistical Report: Activity Apr thru June 2016 TOTAL Apr thru June 2015 TOTAL Year to Date 2016 TOTAL Adult Arrests 63 65 109 Juvenile Arrests 2 17 5 Calls For Service 2656 3106 5015 Court Citations 200 209 365 Administrative Offenses 3 10 19 Cases assigned for investigation - Apr thru June 2016 TOTAL 92 TOTAL YEAR TO DATE 170 Assault 14 Misc-Other Offenses 2 Burglary 5 Disturbing Peace 5 Forgery 4 Obscenity 0 Narcotics 4 Property Damage/Trespass 2 Arson 0 Robbery 1 Crimes Against Family 1 Theft/Fraud 22 Traffic (DUI, Accidents, Other) 19 Vehicle Theft/Tampering 3 Criminal Sexual Conduct 2 Weapons 1 Misc. Liquor Offenses 0 Crimes Against Admin of Justice 5 Juvenile-Runaway 2 Homicide 0 www.ci.mounds-view.mn.us Apr thru June 2016 Crime Reports TOTAL 287 TOTAL YEAR TO DATE 540 Assault 29 Misc-Other Offenses 4 Burglary 11 Disturbing Peace 18 Forgery 4 Obscenity 2 Narcotics 6 Property Damage/Trespass 41 Arson 0 Robbery 1 Crimes Against Family 2 Theft/Fraud 118 Traffic (DUI, Accidents, other) 19 Vehicle Theft/Tampering 3 Criminal Sexual Conduct 2 Weapons 1 Misc. Liquor Offenses 3 Crimes Against Admin of Justice 11 Juvenile-Runaway/Curfew 12 Homicide 0 Misc. Incidents, Calls & Complaints - Apr thru June 2016 TOTAL 2,490 TOTAL YEAR TO DATE 4,684 Lost & Found (persons/property) 40 Suspicion Narcotics 31 Vehicles (towed, recovered, abandoned) 26 Public Disturbance/Loud Party 163 Accidents 55 Disorderly Juvenile 35 Animal Complaints/Impounds 57 MV/Traffic Complaints 330 Fires 0 Traffic Stops 144 Medical/Suicide/Mental/DOA 252 City Ordinance Complaints 17 Domestic-Verbal 48 Warrants 18 Alarms 73 Assist other Agencies 136 Lockouts 36 Misc. Public Calls 563 Suspicious Misc 125 Proactive Police Visit 341 www.ci.mounds-view.mn.us School Resource Officer (SRO): The 2015 – 2016 school year has come to a close at Edgewood Middle School. Students have made it through another year, and we wish the 8th grade students good luck as they transition into high school. Incidents at the middle school this quarter requiring law enforcement intervention were again kept to a minimum. A proactive approach this quarter by staff, as the school year drew to a close, made a difference in preventing incidents. There were only a couple of missing/lost cell phones reported this quarter, all of which were recovered and returned to the students. There was only one Disorderly incident reported, which was handled through the school, along with parents and the school district. In April, Officer Heineman gave a presentation to the Girls Group at Edgewood. The group and the staff were very pleased to have her come and speak, and they hope that she will return for future presentations. Also in April, SRO Kirk Leitch attended the Pinewood Community Resource Fair on behalf of the MVPD and Edgewood Middle School. www.ci.mounds-view.mn.us In May, Officer Erickson and his K-9 Partner Niko, again returned to Edgewood, in order to give another presentation to the Dogs and Careers Class. Their presentation was again followed by a demonstration of their skills, with SRO Kirk Leitch as their “bite assistant.” Investigators Jeremy Hellpap and Peter Berling also assisted with making the presentation fun and enjoyable for all of the students. There were also many activities this last quarter at the school, including several choir and band concerts, along with academic and awards banquets. Spring sports eventually came to a close, and students enjoyed their yearend class celebrations for all of their hard work this school year. School safety and security always remains a priority at Edgewood Middle School, especially as the school year comes to a close. Congratulations on another successful school year!! The MVPD hopes that all students, parents, and staff have a fun and safe summer!! www.ci.mounds-view.mn.us MOUNDS VIEW POLICE CANINE (K9) UNIT From April 1st to June 30th the K9 team responded to 111 calls for service. In April the K9 team was deployed 4 times: 1 time for a suspect track 2 times for K9 deterrence 1 time for a vehicle narcotics search On 4-23-2016 the K9 team responded to the 2300 block of County Road 10 for a window of a business that had been broke out. The K9 team searched the area for the suspect. On 4-22-2016, officers were called to 1000 block of Montclair Ave for a suspect who was wanted by Spring Lake Park PD for a recent felony assault. Officers checked the residence with K9 Niko but the suspect was not at the residence. In May the K9 team was deployed 5 times: 2 times for suspect tracks 1 time for a vehicle narcotics search 1 time as a K9 deterrence 1 K9 public demonstration www.ci.mounds-view.mn.us Nick and Niko demonstrate their skills at the Woodlawn Apartments. On 05/01/2016 at 1917 hours, officers responded to the 7700 block of Groveland Road for a violation of order of protection. Initial information stated the suspect came to the victim’s house. The suspect was in violation of an active Felony level Order for Protection. With the K9 team, officers began a track which led northbound through the neighborhood. An article of clothing belonging to the suspect was located along the track by K9 Niko. The K9 continued to track to the north through the backyards of the residences. K9 Niko located the suspect behind a detached garage in the backyard. The suspect began walking away and officers gave commands to stop or be bit by the K9. The suspect then complied with verbal commands. The suspect was taken into custody. www.ci.mounds-view.mn.us School. The kids are taking a class in “Careers with Animals”. Niko showed off his skills in obedience, article searches, apprehensions, and narcotics searches, and handler protection. This was well received by the kids and staff. In June the K9 team was deployed 9 times: 4 times for suspect tracks 3 times in assisting with making arrests 2 times for public demonstrations On 6-22-2016 Officers were called to the 2100 block of County Road 10 for a business that had been robbed. With the assist of the State Patrol Helicopter, the K9 team tracked for the suspect. On 6-8-2016 Officers were called to the 2500 block of County Road 10 for a business that had been robbed. The K9 team tracked with officers for the suspect. On 6-4-2016 officers were called to the 2100 block of Program Ave for a disorderly female. When officers arrived the female broke out a screen window and fled on foot from officers. The K9 team tracked with officers for the suspect. The track led to a www.ci.mounds-view.mn.us parking lot with several semi trucks. K9 Niko alerted on the rear tire of one of the trucks. Officers called out for the suspect to come out. The suspect surrendered and came out from her hiding location saying that she would come out as long as officers keep the dog away from her. On 6-3-2016 Officers were called to the 2200 block of Lois Drive where several juvenile males were rummaging through cars parked in driveways, stealing money that was in the vehicles. When officers arrived on scene, the suspects fled on foot through the residences. They left behind three vehicles that were running. The K9 team tracked for the suspects while other officers determined that the three running vehicles were stolen. The track led south to the area of County Road I and Quincy Street. Four juvenile males were located and taken into custody. On 6-5-2016 K9 Niko was invited to do a K9 demonstration for the Blaine Aviation days. Niko showed the public his skills in obedience, agility, evidence searching, suspect searching, handler protection, and suspect apprehension. On 6-28-2016 K9 Niko competed in the annual USPCA Police Dog Trial Certifications. Niko certified to continue working as a Police Dog and achieved perfect scores in suspect searches and suspect apprehension with gunfire. S.A.V.E (Safe Adult Validation and Education program) The SAVE program was created to provide piece of mind and education to our senior citizens at least 65 years of age or older who are living on their own. Those who sign up for the program will be required to call into the SAVE voicemail line every day (not including weekends and holidays) to inform us of their wellbeing. If someone is interested in the SAVE program, they must first come in to meet with us so we can determine their eligibility and gather all necessary information from them (emergency contacts, key holders, health concerns etc.). Once they are deemed www.ci.mounds-view.mn.us eligible for the program and we have gotten all information, they will be required to start calling in. Voicemails are checked every morning by 1130am. If a participant does not call in, we attempt to contact them and conduct a welfare check if necessary. This program allows our participants to feel more at ease living on their own. If an incident occurs such as a fall where they are unable to call for help, they know we will be checking in on them. We initially started with only 3 people in the SAVE program last quarter, but have now grown to 7 members. We also offer quarterly meetings to our participants where we provide snacks and refreshments and discuss relevant information regarding safety, our community and get to know new members of the program. All members have expressed how much they love the program, and I only hope to gain more participants as time goes on and word of the program spreads. www.ci.mounds-view.mn.us 2016 Towards Zero Deaths 3rd Quarter Report 04/01/2016 – 06/30/2016 The spring/ summer months is generally a busy time for the Ramsey County Traffic Safety Initiative (RCTSI). The RCTSI partners with the Minnesota Office of Traffic Safety in the Toward Zero Deaths program. In the 3rd quarter, the Mounds View Police Department participated in 5 DWI, a Distracted Driving and a Seatbelt enforcement detail. The first DWI saturation was held on April 8th and was hosted by the Saint Anthony Police Department. Sergeant Zender and Officer Martin participated in this event. They conducted 22 traffic stops. Sergeant Zender made a DWI arrest during this event. The second DWI saturation occurred on May 13th and was hosted by the Ramsey County Sheriff Office. Officer Garland and I participated in this event. We made 26 traffic stops during the event. No DWI arrests were made but I did make an arrest for ‘driving canceled inimical to public safety’ were the driver registered a .06 on the PBT. The third DWI saturation was conducted on June 5th and was hosted by the Saint Paul Police Department. Officer Martin worked this event. He conducted 13 traffic stops but was not able to locate an impaired driver. The fourth DWI saturation was held on June 17th and was hosted by the Saint Anthony Police Department. Officer Martin participated in this event. He conducted 10 traffic stops. No DWI arrests were made but he cited a driver for ‘drive after suspension’. The fifth DWI saturation occurred on June 25th and was hosted by the White Bear Lake Police Department. Officer Meyer worked this event. He made 9 traffic stops. www.ci.mounds-view.mn.us Over the dates of April 11th- 17th, Mounds View Officers participated in the “April Distracted Driver Enforcement” detail. We had 3 officers work this event over the course of the detail (4 hour shifts each). Our officers conducted 14 traffic stops resulting in 8 citations. Over the dates of May 23rd – June 5th, Mounds View Officers participated in the “May Seatbelt Enforcement” detail. We had 4 officers work this event over the course of the detail (4 hour shifts each). Our officers conducted 31 traffic stops resulting in 17 citations. TZD/RCTSI 3rd Quarter (MVPD Statistics) 7 125 1 34 0 20 40 60 80 100 120 140 Events Traffic Stops DWI Arrests Citations www.ci.mounds-view.mn.us Trainings attended: DVS Access via, MyBCA Certification DVS Mobile Access Certification Active Shooter Training Investigating Cases of Financial Exploitation and Neglect of Elders Minnesota Chief of Police Association Annual Conference Bloodborne Pathogens AWAIR Employee Right-to-Know Think Like a Strategist Hearing Conservation BCA Datamaster Operator Recertification Liability for Police K-9 Units Tri-County Training-BCA Cell Phone information and Evidence Collection Advanced Leadership: Good to Great Handcuffing Peace Officer Jurisdiction and Firearms Authority Occupant Protection and Usage Enforcement Liability Prevention and Risk Management Legal Survival Skills for Peace Officers Leadership Program for Supervisors Phase-3 Investigating Scams Online Training Minnesota Police & Peace Officers Association Annual Conference Hazardous Materials Awareness Training Level 1 part-1 Hazardous Materials Awareness Training Level 1 part-2 Personal Protective Equipment Respiratory Protection for Law Enforcement www.ci.mounds-view.mn.us News from the Police Department At the end of April Chief of Police Tom Kinney retired after more than 30 years with the Mounds View Police Department. A very nice going away gathering was held in the city council chambers and many local dignitaries were in attendance. Chief Kinney was given several nice awards and plaques as a thank you for all his years of service. We all wish him well on his well-deserved retirement. www.ci.mounds-view.mn.us