HomeMy WebLinkAboutAgenda Packets - 2016/09/26CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
MOUNDS VIEW CITY HALL
Monday, September 26, 2016
7:00 p.m.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller
4. APPROVAL OF AGENDA
5. PUBLIC INPUT:
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full
name and address for the minutes. Also, please limit your comments to three minutes.
6. SPECIAL ORDER OF BUSINESS
A. Proclamation - Minnesota Manufacturers Week in Mounds View
7. COUNCIL BUSINESS
A. 7:00 p.m., Public Hearing: Resolution 8630, a Resolution to Consider a Transfer
of an Off-Sale Intoxicating Liquor License from Applebaum, LLC (doing business as
Big Top Liquors) to Merwin Liquors located at 2577 Mounds View Boulevard
B. Resolution 8631, a Resolution to Consider Revisions to the 2016 Fee Schedule
C. Resolution 8632, a Resolution Approving Severance for Former Public Service
Officer Samantha Drewry
D. Resolution 8633, a Resolution Approving the Promotion of Officer Benjamin Knitter
to the Position of Sergeant
E. Resolution 8634, Authorization to Advertise for Permit Technician in the Community
Development Department and Approve a Revised Job Description
F. Resolution 8635, Authorization to Advertise for the Project Coordinator Position in
the Public Works Department
G. Resolution 8638, Approving the Preliminary EDA Property Tax Levy Request for
Fiscal Year 2017
8. CONSENT AGENDA
A. Schedule a Public Hearing for Monday, October 10, at 7:00 p.m., to consider the
Major Subdivision of “Steil Addition”, consisting of two lots, located at 2940 Co Rd
H2, and 7255 Hidden Hollow Ct.
B. Resolution 8629, a Resolution to Consider Authorizing the Mayor and City
Administrator to Approve a Contract with Stantec to Complete Map work for the
2018 Comprehensive Plan update
9. JUST AND CORRECT CLAIMS
10. APPROVAL OF MINUTES
A. August 22, 2016, City Council Minutes
B. September 12, 2016, Closed Meeting Minutes
City Council Agenda
Monday, September 26, 2016
Page 2
11. REPORTS
A. Reports of Mayor and Council
B. Reports of Staff
C. Reports of City Attorney
12. Next Council Work Session: Monday, October 3, 2016, at 7pm
Next Council Meeting: Monday, October 10, 2016, at 7pm
13. ADJOURNMENT
Item No: 07A
Meeting Date: September 26, 2016
Type of Business: CB
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Public Hearing: Resolution 8630, Approving an Off-Sale
Intoxicating License Transfer from Applebaum, LLC. (doing
business as Big Top Liquor) to Merwin Liquors located at 2577
Mounds View Boulevard
Background:
In accordance with Chapter 502 of the Mounds View City Code, a public hearing is required
for all liquor license transfers. Merwin Liquors has a purchase agreement with Applebaum,
LLC to purchase Big Top Liquors, located at 2577 Mounds View Boulevard. Applebaum,
LLC, is requesting to transfer their Off-Sale Intoxicating Liquor License to Merwin Liquors. It
is the intention of Merwin Liquors to purchase the property in October. Merwin Liquors
currently own stores in Brooklyn Park and Minneapolis. Representatives from Merwin Liquors
will be appearing at this City Council meeting to answer any questions.
Discussion:
Merwin Liquors have submitted all required city liquor license application materials and fees.
The following investigations and inspections have been conducted to determine whether there
is cause for the City to deny the application:
Police Inquiry and Investigations (Mounds View Police Department)
Staff submitted a background check application to the Minnesota Bureau of Criminal
Apprehension (BCA) on the owners, Thomas Cohen and Stuart Tapper. In addition, the City
has submitted a background check on Merwin Liquors, in accordance with the City Liquor
Code. Staff has received satisfactory criminal background checks on the owners. However,
Staff is waiting on reports from the cities of Minneapolis and Brooklyn Park on Merwin Liquors.
This license is contingent on satisfactory background checks.
City Billing (Mounds View Finance Department)
Big Top Liquor is up to date on payment of all utility bills. There are no outstanding property
taxes.
Fire Inspection (Mounds View Fire Marshal)
Before they open, they would be required to have a fire inspection. This license will be
contingent on a satisfactory fire inspection from the Fire Marshal. Last year Big Top Liquor
passed their fire inspection.
Item 07A
September 26, 2016, City Council Meeting
Page 2
Recommendation:
Staff recommends approving Resolution 8630, approving an Off-Sale Intoxicating Liquor
License Transfer from Applebaum, LLC (doing business as Big Top Liquor) to Merwin Liquors
contingent a satisfactory background check and a satisfactory fire inspection. If approved,
this license will expire on June 30, 2017.
Respectfully Submitted,
___________________________
Desaree Crane
RESOLUTION 8630
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
Approving a Transfer of Ownership for an Off-Sale Intoxicating Liquor License from
Applebaum, LLC (doing business as Big Top Liquors)
to
Merwin Liquors
Located at 2577 Mounds View Boulevard
WHEREAS, Merwin Liquors has a purchase agreement with Applebaum, LLC to
purchase Big Top Liquors located at 2577 Mounds View Boulevard; and
WHEREAS, all City of Mounds View business licenses must be approved by the City
Council; and
WHEREAS, Merwin Liquors submitted all required City and State liquor license
application materials and fees; and
WHEREAS, staff has reviewed all application materials; and
WHEREAS, staff recommends approval of an Off-Sale Intoxicating Liquor License
transfer to the Merwin Liquors contingent on a satisfactory background check and a
satisfactory fire inspection.
NOW, THEREFORE, BE IT RESOLVED, that the Mounds View City Council does
hereby approve an Off-Sale Intoxicating Liquor License transfer to Merwin Liquors contingent
on a satisfactory background check and a satisfactory fire inspection.
NOW, THEREFORE, BE IT FURTHER RESOLVED, that this license will expire on
June 30, 2017.
Adopted this 26th day of September, 2016.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(seal)
Liquor Licenses (Chapter 502, 503)
On-Sale, Intoxicating $.65 per square foot for that space which is
used primarily as bar area and $.53 per
square foot for that space which is used
primarily as dining area with a minimum fee
of $3,000 and a maximum fee of $10,000
On-Sale, Sunday Sales $200 per year
State Liquor Certificate $20 per year
On-Sale Brewery Taproom License $800 per year
Off-Sale Brewery Malt Liquor License $200 per year
On-Sale Mircodistillery License $800 per year
Off-Sale Microdistillery License $200 per year
Sunday Growler Sales $200 per year
On-Sale Wine $800 per year
Off-Sale Intoxicating $200 per year
Bottle Club $330 per year
On-Sale 3.2 Malt Liquor $1,000 $800 per year
Off-Sale 3.2 Malt Liquor $100 per year
Set Ups $330 per year
Club $330 per year
Temporary Liquor License $100 per event
Investigation Fee: All Liquor Licenses
Single Person $350
Partnership $385
Corporation $450
EXHIBIT A
Item No: 07B
Meeting Date: September 26, 2016
Type of Business: CB
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Resolution 8631, a Resolution to Consider Revisions to the
2016 Fee Schedule
Background:
Ordinance 925 was passed by the City Council on August 22, 2016, allowing breweries and
microdistilleries. This ordinance will become effective on October 2, 2016. The next step in
the process is to add fees related to breweries and microdistilleries to the 2016 Fee Schedule.
Discussion:
Staff researched fees from surrounding communities. Fees were all over the place ranging
from $2,000 to $200. Staff reviewed the City’s current liquor fees and recommend adding
fees related to breweries and microdistilleries be consistent with the other liquor license fees.
For example, an On-Sale Wine License is currently $800 per year. Using that information,
Staff recommends a fee for an On-Sale Brewery Taproom License be the same at $800 per
year. Sunday sales of On-Sale Liquor is currently $200 per year, and therefore, Staff add a
fee for Sunday sale of growlers at the same rate of $200 per year. In addition, Staff revised
the fee of an On-Sale 3.2 Malt Liquor License from $1,000 per year to $800 per year to be
consistent with the other fees.
Recommendation:
Staff recommends reviewing the fees, attached as Exhibit A. If approved, the fees will
become effective immediately.
Respectfully Submitted,
___________________________
Desaree Crane
RESOLUTION 8631
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
REVISING THE 2016 FEE SCHEDULE RELATING TO
BREWERIES AND MICRODISTILLERIES
WHEREAS , Ordinance 925 was passed by the City Council on August 22, 2016,
allowing breweries and microdistilleries in the City; and
WHEREAS, the next step in the process is to add fees related to breweries and
microdistilleries to the 2016 Fee Schedule; and
WHEREAS, Staff reviewed the City’s current liquor fees and recommend adding fees
related to breweries and microdistilleries be consistent with the other liquor license fees..
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Mounds
View does hereby approve revisions the 2016 Fee Schedule relating to breweries and
microdistilleries, which is attached to this resolution as Exhibit A.
Adopted this 26th day of September, 2016.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(seal)
Item No: 07C
Meeting Date: September 26, 2016
Type of Business: CB
Administrator Review : ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Resolution 8632, Approving Severance for Samantha
Drewry, Former Public Service Officer
Background
Effective August 30, 2016, Samantha Drewry resigned from her position as Public Service
Officer. Attached is Resolution 8632, which authorizes severance to Ms. Drewry in
accordance with Sections 3.45 and 3.47 of the Mounds View Personnel Manual. The Public
Service Officer position is a non-union, non-exempt classified position.
Discussion
In accordance with Section 3.45, of the Mounds View Personnel Manual:
Upon separation from the City, employees who have completed two or more
years of service and leave in good standing shall contribute 100% of their
eligible sick leave to their Retirement Health Savings Plan (RHSP). Except
as noted below, eligible sick leave is limited to 50% of an employee’s sick
balance, which is capped as follows:
Base cap = 960 hours. The base cap shall be increased by 20
hours per year for each year employed beyond ten years. For
example, a 15-year employee’s cap would be 1060 and a
twenty-year employee’s cap would be 1160 hours.
Resolution 8632 provides a payout of Ms. Drewry’s accrued/unused sick time. In
accordance with Section 3.45 of Mounds View Personnel Manual, Ms. Drewry is authorized a
sick time payout totaling $7.11 to her Retirement Health Savings Plan (RHSP). This is
calculated as 0.74 accrued/unused sick hours times 50% times her hourly rate of $19.23.
Resolution 8632 provides a payout on Ms. Drewry’s vacation time (50% cash payout and
50% into RHSP). In accordance with Section 3.45 (c) of the Mounds View Personnel
Manual, Ms. Drewry is authorized a 50% vacation time cash payout totaling $5.96. This
calculated as 0.62 accrued/unused vacation hours times 50% times her hourly rate of
$19.23/hour.
Resolution 8632 provides a payout of the remaining balance of Ms. Drewry’s
accrued/unused vacation time. In accordance with Section 3.47 of the Mounds View
Personnel Manual, Ms. Drewry is authorized a vacation time payout totaling $5.96. This
calculated as 0.62 accrued/unused vacation hours times 50% times her hourly rate of
$19.23/hour.
Item 07C
September 26, 2016, City Council Meeting
Page 2
Resolution 8632 provides a payout of Ms. Drewry’s compensatory time. In accordance with
Section 3.47 of the Mounds View Personnel Manual, Ms. Drewry is authorized a
compensatory time cash payout totaling $250.56. This is calculated at 13.03 hours times her
hourly rate of $19.23/hour.
Recommendation
Staff recommends approving Resolution 8632 in accordance with Sections 3.45 and 3.47 of
the Mounds View Personnel Manual.
Respectfully submitted,
_______________________
Desaree Crane
RESOLUTION NO. 8632
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING SEVERANCE PAYMENT TO
PUBLIC SERVICE OFFICER SAMANTHA DREWRY
WHEREAS, Samantha Drewry submitted her resignation and her last day of employment
was August 30, 2016; and
WHEREAS, the balance of accrued and unused sick leave time is 0.74 hours; and
WHEREAS, the balance of accrued and unused vacation is 0.62 hours; and
WHEREAS, the balance of accrued and unused compensatory time is 13.03 hours; and
WHEREAS, Samantha Drewry’s current rate of pay is $19.23 per hour; and
WHEREAS, in accordance with Section 3.45 of the Mounds View Personnel Manual, the
maximum potential payout of accrued/unused sick time will be 0.74 hours x 50% x her hourly rate of
$19.23 = $7.11 into Samantha Drewry’s Retirement Health Savings Plan (RHSP); and
WHEREAS, in accordance with Section 3.45(c) of the Mounds View Personnel Manual, the
maximum potential payout of accrued/unused vacation time will be 0.62 hours x 50% x her hourly
rate of $19.23= $5.96 into Samantha Drewry’s RHSP; and
WHEREAS, in accordance with Section 3.47 of the Mounds View Personnel Manual, the
maximum potential cash payout of the remaining balance of Ms. Drewry’s accrued/unused vacation
time will be 0.62 hours x 50% x her hourly rate of $19.23= $5.96; and
WHEREAS, in accordance with Section 3.47 of the Mounds View Personnel Manual the
maximum potential cash payout of Ms. Drewry’s accrued/unused compensatory time will be 13.03 x
her hourly rate of $19.23 = $250.56.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council approves a one-
time payout of sick time and vacation time not to exceed $13.07 into Ms. Drewry’s RHSP in
accordance with Section 3.45 of the Mounds View Personnel Manual.
NOW, BE IT FURTHER, RESOLVED that the Mounds View City Council approves a
one-time cash payout of vacation and compensatory time not to exceed $256.52 in accordance
with Sections 3.47 of the Mounds View Personnel Manual.
Adopted this 26th day of September, 2016.
________________________________
Joe Flaherty, Mayor
ATTEST:
________________________________
James Ericson, City Administrator
(seal)
Item No: 7D
Meeting Date: September 26, 2016
Type of Business: Council Business
Administrator Review : ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Resolution 8633, Approving the Promotion of Officer
Benjamin Knitter to the Position of Sergeant
Discussion:
At the August 1, 2016, Work Session, it was the consensus of the City Council to budget
for a third Sergeant in the Police Department, and promote from within the department.
The following procedures were followed:
• The position was posted for internal candidates with five years experience with the
Mounds View Police Department.
• Three steps were followed for the process of assessing the candidates. The steps
were:
1. A review of the candidate’s resume and letter of interest. Conducted and
scored by the Police Chief and Deputy Police Chief.
2. Promotability index. A score based on an index of: past performance,
commitment to departmental management philosophy, integrity, dedication
and conscientiousness, writing skills, concern for fellow employees,
communication skills, and effectiveness in dealing with the public.
3. Oral Interview. Conducted by a panel of interviewers from outside the
department. The panel consisted of a Lieutenant from Brooklyn Park PD,
Sergeant from Blaine PD and a Sergeant from White Bear Lake PD. The
panel members scored the interview.
A meeting of the Police Civil Service Commission was held on May 31, 2016. Based upon
the scores of the applicants, the Commission certified the top three candidates for the
position.
The top scoring candidate on that list was Officer Benjamin Knitter. The Police Chief has
met with Officer Knitter and recommends he be promoted to the position of Police
Sergeant.
Item 07D
Resolution Approving Promotion of Officer Benjamin Knitter to Sergeant
Page 2
Recommendation:
Staff seeks council approval to proceed with appointing Benjamin Knitter to the position of
Police Sergeant, effective September 27, 2016. Benjamin Knitter will start at step
3($37.99/hour) of the L.ELS Sergeants Labor Contract wage scale. Progression to the
other wage steps will occur in accordance to the labor agreement.
Respectfully Submitted,
__________________
Desaree Crane
RESOLUTION NO. 8633
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPOINTING BENJAMIN KNITTER TO THE POSITION OF POLICE SERGEANT
WHEREAS, three applicants submitted information for the position of Police
Sergeant and all went through a scored promotion process approved by the Mounds View
Police Civil Service Commission, and;
WHEREAS, the Police Civil Service Commission certified the candidates from the
three applicants, with the top candidate being Benjamin Knitter and;
WHEREAS, the Chief of Police has met with Mr. Knitter and recommends he be
appointed to the position of Police Sergeant.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View, Ramsey County, Minnesota as follows: Benjamin Zender be appointed to the
position of Police Sergeant, effective September 27, 2016, at the step 3 rate of pay
($37.99/hour) as stipulated in the LELS Sergeants Labor Contract for the position, with a
progression to the other wage steps in accordance to the LELS Sergeants Labor Contract.
Adopted this 26th day of September, 2016.
____________________________________
Joe Flaherty, Mayor
ATTEST: ____________________________________
James Ericson, City Administrator
(seal)
POSITION DESCRIPTION
Position Title: Permit Community Development Technician
Department: Community Development
Accountable To: City Administrator Community Development Director
Status: Non-Exempt
PRIMARY OBJECTIVE OF POSITION
Performs the job of Building Permit Technician Duties and provides essential support through by
effective performance of administrative, and clerical and technical duties and
responsibilities. Provides essential support to and assists Community Development
personnel with administrative detail to help ensure efficient and thorough operation of
the Community Development Department. Assists Provides contact with customers on
matters specifically related to Community Development or other general inquires.
SUPERVISION RECEIVED
Works under the guidance and direction of the City Administrator Community Development
Director.
SUPERVISION EXERCISED
None
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Performs Permit Technician duties as required by explaining Explains permit procedures to
applicants, reviews reviewing applications and submitted plans for completeness
and accuracy, and answers answering questions relating to building and zoning
codes. Oversees and maintains the City’s permit tracking software system and
related databases.
• Processes and issues building, plumbing, mechanical, and zoning permits after required reviews
and approvals have been given while Ensures assuring that the City and or State
contractor licensing requirements have been met, and maintains accurate
performs record keeping and updating of records relating to permit issuance and
associated correspondence.
• Maintains orderly and accurate database files for building, zoning, plumbing,
mechanical, sewer, water, street opening permits, planning applications, multiple
dwelling registrations and licenses, contractor licenses, development
agreements, administrative offenses, citations, developer deposits, and other
department-related database files as necessary.
• Completes various monthly, quarterly and annual reports for City records and for
other various local, regional, state and federal agencies.
• Prepares Composes and/or transcribes neat and accurate correspondence, memos,
letters, reports and related documents materials as appropriate or as directed by
City Administrator department personnel according to provided information and deadlines.
• Performs minor plan review for non-structural building and zoning permits to
ensure compliance with the applicable Codes.
• Processes and issues non-structural building permits, zoning permits, plumbing
permits and mechanical permits as appropriate.
• Notifies residents, /property owners and contractors who are performing building
or construction work without a permit to ensure required permits and licenses are
obtained, and appropriate fees are collected and requisite inspections are
conducted. Informs appropriate City Staff of those residents, /property owners or
contractors who are in violation of City codes and State regulations.
• Maintains, coordinates and processes City contractor and multiple-family registration
license files and ensures that renewals are completed as required by City
ordinances.
• Assists with the scheduling of annual housing inspections and ensures that owners and/or
managers are notified in writing of the date and time of the inspection and processes violation
reports as required by ordinances.
• Maintains Assists in setting up and maintaining an orderly electronic filing systems for a
variety of records and correspondence to ensure prompt retrieval of information
as required or needed; ensures all appropriate department data is scanned and
electronically filed.
• Maintain accurate City records according to City’s retention schedule ensuring
assuring that boxes are labeled for storage and disposed of as necessary.
• Assists in maintaining complete and accurate address files, Planning Commission minutes,
Planning Commission Resolutions, building permit and all other permit records, planning
applications and other files and necessary.
• Provides counter coverage to assist customers with building, zoning, planning,
engineering, or housing inspection requests and answers other general questions related
to the department and the City. Uses designated computer software to retrieve
property information to answer public inquiries. Determines fees as appropriate
and properly receipts all monies received.
• Answers community development phone lines and responds to voice mail
messages, department facsimiles and community development electronic mail
on an on-going basis.
• Assists community development staff with computer-based applications
• Schedules building and housing inspections as needed.
• Assists in compiling and distributing Planning Commission packets to Commission members,
staff, applicants, and interested parties to ensure all are informed of items to be reviewed at
scheduled meetings.
• Prepares, publishes and mails public hearing legal notices according to established procedures to
ensure affected and impacted residents and property owners are informed of City Council and
Planning Commission hearings and meetings. Creates location maps identifying the appropriate
mailing areas and creates lists of affected property owners for public hearing mailings.
Composes affidavits of mailing notice for public hearing publications.
PERIPHERAL DUTIES
• Prepares custom and formula-based departmental reports and distributes copies
of reports to City staff as appropriate or as requested.
• Notifies City Administrator Community Development Director of any issues needing
attention discrepancies or necessary updates to City Zoning Code and other
pertinent department-related materials.
• Prepares list of license applications for City Council approval as necessary.
• Keeps staff members informed of upcoming license renewals, new multiple dwelling owners and
registration applications, and inspection schedule changes, which may require particular
attention or action.
• Distributes license and registration certificates in a timely manner.
• Performs notary public duties as necessary.
• Keeps appropriate personnel informed of all-important matters, which require immediate
attention or action.
• Assists in maintaining a favorable image with residents, rental property owners,
contractors and others.
• Plans work assignments to make the most productive use of available working
time.
• Has a thorough knowledge of the City's entire physical and electronic filing
system.
• Assumes all other duties and responsibilities as apparent or as delegated and
assisgned.
MINIMUM QUALIFICATIONS
Education and Experience:
(A) Graduation from a high school or GED equivalent with specialized course work in
general office practices such as typing, filing, accounting and bookkeeping, and
(B) Minimum one year experience in a municipal building department or equivalent
setting. Permit Technical position preferred.
(C) Permit Technician Vocational Certification or two (2) years of increasingly responsible related
experience, or any equivalent combination of related education and experience.
Knowledge, Skills and Abilities:
NECESSARY KNOWLEDGE, SKILLS AND ABILITIES
(A) Strong Working knowledge of personal computers and Microsoft Office
applications, including Access electronic data processing; working knowledge of modern
office practices and procedures; familiarity with some knowledge of accounting
principles and practices.
(B) Skill in operation of listed tools and equipment.
(C) Ability to provide a successful level of customer service; ability to communicate
communication effectively verbally and in writing; ability to handle demanding
situations.
(D) General Certain knowledge of building codes, zoning codes, permit processes,
and associated legal aspects and standards of building.
(E) Analytical ability and Critical thinking skills.
DESIRED QUALIFICATIONS
(A) Proficient in Microsoft Access.
(B) Experience using PermitWorks and LaserFiche.
(C) Permit Technician Vocational Certificate or related course work.
(D) Multiple years of experience in a municipal building.
SPECIAL REQUIREMENTS
None.
TOOLS AND EQUIPMENT USED
Phone system and voice mail retrieval, switchboard; personal computer and various
applications, and proprietary permit software; copy machine; scanner; postage
machine; fax machine; microfiche and microfilm readers;; calculator.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by
an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this job, the employee is frequently required to sit and
talk or hear. The employee is occasionally required to walk; use hands to finger, handle,
or feel objects, tools, or controls; and reach with hands and arms.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision
abilities required by this job include close vision and the ability to adjust focus.
The employee will occasionally be required to operate a City Staff vehicle to attend
meetings, seminars and other City-related functions. Employee must possess a valid
driver’s license.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
The noise level in the work environment is usually quiet.
SELECTION GUIDELINES
Formal application, rating of education and experience; oral interview and reference
check; job related tests may be required.
The duties listed above are intended only as illustrations of the various types of work
that may be performed. The omission of specific statements of duties does not exclude
them from the position if the work is similar, related or a logical assignment to the
position.
The job description does not constitute an employment agreement between the
employer and employee and is subject to change by the employer as the needs of the
employer and requirements of the job change.
Approval: ______________________ Approval: ____________________
City Administrator Supervisor Mayor Appointing Authority
Effective Date: September 26, 2016
Revision History: 03/07/2012 (revised as nonunion
position, effective Dec 31, 2011)
04/2006 (Revised)
01/2003
06/1997
1995 ADA
Item No: 7E
Meeting Date: September 26,2016
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Resolution 8634, Authorization to Advertise for the Permit
Technician in the Community Development Department and
Approve a Revised Job Description
Background:
Effective October 31, 2016, Barbara Benesch submitted her resignation/retirement from
her position as Community Development Technician. Ms. Benesch has been with the
City for 38 years.
Discussion:
The City is requesting to start the advertising process for the Community Development
Technician position. This position is a full-time, non-union, non-exempt position. This
position is required and essential to provide administrative and technical work in
performing building permit technician duties. Below is the proposed hiring schedule:
Council Authorization to Advertise Position: September 26, 2016
Placed on the League of Minnesota City
Website, City’s website and other related websites: September 27, 2016
Sunday edition of the
Star Tribune: October 2, 2016
Deadline for Submitting Applications: October 28, 2016
Review all Applications: October 31, and
November 2, 2016
Top Candidates Decided: November 3, 2016
Interviews: November 15-16, 2016
Top Candidate Presented to City Council: December 12, 2016
Candidate starts employment: on or about the week of
January 2, 2016
Item 07E
September 26, 2016, City Council Meeting
Page 2
The job description for Permit Technician has been reviewed with new updates to the
description which include the removal of outdated tasks and duties. The revised job
description is attached to this report with the deletions denoted by the “strikethrough”
feature and all new information underlined.
Recommendation:
Staff is requesting Council approval of attached Resolution 8634 authorizing the
advertisement for the position of Permit Technician and approving the attached revised
job description. Once a qualified candidate is selected, Staff would seek authorization
from the City Council to hire the individual.
Respectfully submitted,
Desaree Crane
RESOLUTION 8634
CITY OF MOUNDS VIEW
COUNTY OR RAMSEY
STATE OF MINNESOTA
APPROVING A REVISED JOB DESCRIPTION AND AUTHORIZATION TO
ADVERTISE FOR THE PERMIT TECHNICIAN POSITION
WHEREAS, effective October 31, 2016, Barbara Benesch resigned as Permit
Technician; and
WHEREAS, the Community Development Department will have a need to fill this
full-time, non-exempt position, due to Ms. Benesch’s retirement; and
WHEREAS, Staff would like to start the process of advertising for the Community
Development Technician position immediately; and
WHEREAS, the job description for Permit Technician has been revised to remove
outdated duties.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Mounds View, Ramsey County, Minnesota, to approve the revised job description and
advertise for the upcoming vacancy for the Permit Technician in the Community
Development Department.
Adopted this 26th day of September, 2016.
__________________________________
Joe Flaherty, Mayor
ATTEST:
__________________________________
James Ericson, City Administrator
(seal)
Position Description | Project Coordinator Page 1/4
CITY OF MOUNDS VIEW
POSITION DESCRIPTION
Position Title: Project Coordinator
Department: Public Works – Engineering Division
Accountable to: Director of Public Works/City Engineer
FLSA Status: Non-Exempt
PRIMARY OBJECTIVE OF POSITION
To plan, coordinate, and monitor the design and completion of public works construction projects
and capital improvements. Act as liaison for projects with consultants, contractors, regulatory
agencies, utility companies, property and business owners, the public, City personnel, and other
stakeholders. Assist the Director of Public Works/City Engineer in completing other tasks
associated with the planning, design, bidding, construction, and management of projects and capital
improvements.
SUPERVISION RECEIVED
General supervision is provided by the Director of Public Works/City Engineer.
SUPERVISION EXERCISED
None.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Responsible for planning and coordinating the activities for various City-funded capital
improvements and public works projects throughout their duration including planning, preliminary
and final design, bidding, and construction phases. Projects are typically planned improvements
that involve rehabilitation, reconstruction, new construction, and major maintenance,
replacement, or modifications to public works infrastructure.
Act as liaison and collaborate project work with consultants, contractors, regulatory agencies,
utility companies, property and business owners, the public, City personnel, and other
stakeholders. Provide updates to project team and communicate with affected property owners.
Implement and monitor project goals, objectives, costs, and deadlines. Provide project updates
and status reports to Director of Public Works/City Engineer.
Maintain extensive coordination with private consultants hired by the City to perform professional
services related to outsourced project development. Provide guidance and information of project
requirements to consultants during completion of their professional services and activities,
including responding to inquiries, problem solving and collaborating, and reviewing contract
deliverables.
Attend and participate in design meetings, pre-bid conferences, public bid openings,
preconstruction conferences, construction progress meetings, and final inspections.
Conduct site inspections and monitor construction activities and progress. Verify construction
work and materials are compliant with contract documents and department standards. Record
observations, site conditions, test results, field orders, and construction progress.
Assist the Director of Public Works/City Engineer with internal project tasks including preparing
bid/quote documents, bid tabulations, and construction contracts; calculating estimated
quantities and construction costs; answering contractor questions; and researching products.
Review and examine construction contracts, pay applications, change orders, certificates of
completion, final acceptance, and other construction related documents.
Position Description | Project Coordinator Page 2/4
Assist and participate in development of the Capital Improvement Program (CIP).
Coordinate acquisition of project right-of-way, permanent and temporary construction
easements, and permissions from affecting property owners.
Assist and participate in reviewing plan submittals and inspecting construction for public works
related portions of private development projects to ensure compliance with department
standards and regulations.
Coordinate activities and attend meetings related to construction projects led by other
government agencies affecting public works infrastructure, operations, and other interests.
Serve as project manager for smaller capital improvements and miscellaneous projects.
OTHER DUTIES AND RESPONSIBILITIES
Investigate and respond to a wide variety of public inquiries, concerns, or complaints related to
construction projects and other public works matters.
May assist and participate in other division activities and responsibilities including
permitting/inspections, right-of-way management, engineering standards, records management,
mapping, code enforcement, budgeting, grant applications, infrastructure asset management,
and private development reviews.
Occasionally may attend City Council and other advisory group meetings for matters related to
assigned projects.
Perform other duties and responsibilities as apparent or assigned by the Director of Public
Works/City Engineer.
MINIMUM QUALIFICATIONS
Education and Experience:
Associate’s degree from an accredited college or university with major coursework in
Construction Management, Civil Engineering Technology, or other closely related field and four
years of experience working in the design, construction, or management of public works
infrastructure/facilities and capital improvements; or any equivalent combination of education and
experience.
Licenses and Certificates:
Possess a valid Minnesota Class D driver’s license or equivalent.
NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of:
Basic principles and practices of project management, construction administration, and public
works/facilities design and construction.
Applicable federal, state, and local laws, codes, rules, regulations, and design standards.
Skill in:
Establishing and maintaining cooperative human relations with those contacted in the course of
work, including co-workers, consultants, contractors, regulators, vendors, and the public.
Reading, interpreting, and comprehending a variety of engineering, architectural, and other
technical documents including drawings, specifications, maps, schematics, product data, shop
drawings, and design standards.
Preparing clear and concise project correspondences directed to wide variety of audiences,
individuals and groups.
Organizing resources and establishing priorities for work assignments.
Keeping and managing accurate records of project costs, schedules, inspections, and other
documentation in hard copy and electronic formats.
Position Description | Project Coordinator Page 3/4
Proficient use of computers and general software programs; experience with Microsoft Office
Suite (Wor d, Excel, Outlook) required; and Microsoft Project and Adobe Acrobat preferred.
Assessing in-field conditions and problems and determining workable solutions to resolve them.
Ability to:
Manage multiple projects and work assignments within given time constraints and clearly defined
set of expectations.
Perform routine decision-making in interpreting plans and specifications related to contract
disputes and modifications.
Coordinate with design professionals to resolve plan discrepancies and construction problems
related to contract documents.
Calculate basic estimated quantities and cost estimates for public works/facilities improvements.
Occasionally attend evening meetings and work extended hours as necessary for completion of
assigned duties and responsibilities.
Obtain and keep current all licensures and certificates required for position.
Communicate effectively, in English, both verbally and in writing.
Operate a motor vehicle and other tools and equipment used.
Pass a background check.
TOOLS AND EQUIPMENT USED
Common office tools and equipment including telephone, personal computer, printers,
photocopier, and facsimile machine.
Hand-held equipment and devices including mobile telephone, camera, calculator, GPS devices,
tape measures, and infrared thermometers.
Construction safety equipment including hardhat, safety boots, safety vests, hearing protection,
eye protection, and gloves.
Motor vehicle.
PHYSICAL DEMANDS/WORK ENVIRONMENT
The physical demands and work environment characteristics described herein are representative of
those physical demands that must be met by an employee to successfully perform the essential
functions of this job and those work environment characteristics that an employee encounters while
performing the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
Physical Demands:
While performing the duties of this job, the employee is regularly required to use hands and fingers
to handle, feel, and operate computers, phones, and other peripheral objects. The employee is
frequently required to talk, hear, see, stand, walk, and sit for extended periods of time, and
occasionally climb, balance, stoop, kneel, crouch, crawl, reach, taste, and smell during inspections
and construction monitoring. Audio-visual acuity sufficient to observe, evaluate field conditions,
reading and writing, and communicate orally in person and over the telephone. Specific vision
abilities required by this job include close vision, distance vision, color vision, peripheral vision,
depth perception, and the ability to adjust focus. The employee may frequently lift and/or move up
to 25 pounds and occasionally lift and/or move up to 75 pounds.
Work Environment:
While performing the duties of this job, the employee primarily works indoors in a typical office
environment that is well lit and has controlled indoor air HVAC system. However, the employee
also makes frequently field/site visits during warmer months between March and November, and
Position Description | Project Coordinator Page 4/4
occasionally during winter months, requiring exposure to varying outdoor weather conditions and
construction areas with dirt, fumes, noise, confined work spaces, high work spaces, tripping
hazards, and vibration. The employee is required to wear proper safety equipment during field/site
visits including hard hats, safety shoes, safety glasses, hearing protection, and gloves.
SELECTION GUIDELINES
Formal application; rating of training, education, and experience; oral interview and reference
check; job related tests may be required.
The duties listed above are intended only as illustrations of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the position if
the work is similar, related, or logical assignment to the position.
The position description does not constitute an employment agreement between the employer and
employee and is subject to change by the employer as the needs of the employer and requirements
of the job change.
Approval: _________________________ Approval: ________________________
Mayor City Administrator
Effective Date: March 10, 2014
Revision History: 03/2014 (created)
Item No: 7F
Meeting Date: September 26,2016
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Resolution 8635, Authorization to Advertise for the Project
Coordinator Position in the Public Works Department
Background:
Effective October 7, 2016, Brandon Stenglein submitted his resignation from his position
as Project Coordinator. Mr. Stenglein has been with the City for about 3 years.
Discussion:
The City is requesting to start the advertising process for the Project Coordinator
position. This position is a full-time, non-union, non-exempt position. This position is
required and essential to provide administrative and technical work in performing
building permit technician duties. Attached is the position description for your reference.
Below is the proposed hiring schedule:
Council Authorization to Advertise Position: September 26, 2016
Placed on the League of Minnesota City
Website, City’s website and other related websites: September 27, 2016
Sunday edition of the
Star Tribune: October 2, 2016
Deadline for Submitting Applications: October 28, 2016
Review all Applications: October 31, and
November 2, 2016
Top Candidates Decided: November 3, 2016
Interviews: November 15-16, 2016
Top Candidate Presented to City Council: December 12, 2016
Candidate starts employment: on or about the week of
January 2, 2016
Item 07F
September 26, 2016, City Council Meeting
Page 2
Recommendation:
Staff is requesting Council approval of attached Resolution 8635 authorizing the
advertisement for the position of Project Coordinator in the Public Works Department.
Once a qualified candidate is selected, Staff would seek authorization from the City
Council to hire the individual.
Respectfully submitted,
Desaree Crane
RESOLUTION 8635
CITY OF MOUNDS VIEW
COUNTY OR RAMSEY
STATE OF MINNESOTA
AUTHORIZING THE ADVERTISEMENT FOR THE
PROJECT COORDINATOR POSITION
WHEREAS, effective October 7, 2016, Brandon Stenglein resigned as Project
Coordinator; and
WHEREAS, the Public Works Department will have a need to fill this full-time,
non-exempt position, due to Mr. Stenglein’s resignation; and
WHEREAS, Staff would like to start the process of advertising for the Project
Coordinator position immediately.
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of
Mounds View authorizes staff to prepare and post an advertisement for a full-time, non-
exempt position of “Project Coordinator” within the Public Works Department.
NOW, MAY IT BE FURTHER RESOLVED, that once a qualified candidate is
selected for the Project Coordinator position, staff would seek authorization from the City
Council to hire the individual.
Adopted this 26th day of September, 2016.
__________________________________
Joe Flaherty, Mayor
ATTEST:
__________________________________
James Ericson, City Administrator
(seal)
486850v2 AMB MU205-13
Item No: 7.G.
Meeting Date: September 26, 2016
Type of Business: Council Business
City Administrator Review: ______
City of Mounds View Staff Report
To: City Council
From: Mark Beer, Finance Director
Item Title/Subject: Resolution 8638 Approving the Preliminary EDA Property Tax
Levy Request for Fiscal Year 2017
Previously the City’s economic development activities were funded with tax increment revenues.
These tax increment revenues were discontinued as required by state statute. This left the City
with limited resources to continue existing business outreach, marketing, advertising, small scale
incentives, property acquisitions, professional services, and staff training and development. The
City Council has discussed establishing a levy of $100,000 for these purposes. The City’s EDA has
been authorized with joint powers of an Economic Development Authority (EDA) and a Housing
and Redevelopment Authority (HRA). The EDA may choose to establish either an EDA levy or an
HRA levy, or both, to fund the above activities.
At the September 12 EDA meeting the EDA adopted an HRA levy of $100,000. There was
discussion at that meeting and additional questions arose regarding the end uses of the HRA levy.
In consultation with the City’s attorney, to provide the EDA with maximum flexibility in fulfilling the
EDA’s desired objectives it has been recommended that the EDA also request the City adopt an
EDA levy of $60,000. The HRA levy would be reduced when final certification occurs in December
such that the total of both the EDA and HRA levies do not exceed $100,000 in total.
Once this amount is set, the levy cannot be increased but can be lowered. A Truth-In-Taxation
meeting will be held December 5, 2016 at 6pm at City Hall. The final levy will be adopted on or
about December 12, 2016
Respectfully submitted,
___________________________
Mark Beer, Finance Director
486850v2 AMB MU205-13
RESOLUTION NO. 8638
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING THE PRELIMINARY EDA PROPERTY TAX LEVY REQUEST FOR FISCAL
YEAR 2017
WHEREAS, the Mounds View Economic Development Authority (the "EDA") has
requested that the City of Mounds View levy a tax for the benefit of the EDA pursuant to
Minnesota Statutes 469.107, Subdivision 1.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Mounds
View hereby gives preliminary approval for the collection of a levy for the benefit of the
economic development activities within the community in fiscal year 2017in the amount not to
exceed $60,000, which amount shall be included in the City’s proposed levy.
Adopted this 26th Day of September 2016.
______________________________
Joe Flaherty, Mayor
(ATTEST)
______________________________
Jim Ericson, Administrator
(SEAL)
Item No: 8B
Meeting Date: Sept 26, 2016
Type of Business: Consent
Administrator Review : ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Jon Sevald, Planner
Item Title/Subject: Consider Resolution 8629, authorizing the City Administrator to
approve a contract with Stantec to complete map work for the
2018 Comprehensive Plan update
Introduction:
The Comprehensive Plan is a 20-year guide for land use and development. Mounds View is
required to submit a Comprehensive Plan update to the Metropolitan Council by Dec. 31, 2018,
to include specific information and maps. Staff will be updating the text, and a consultant will be
used to create the maps. Staff solicited bids from consultants (see below). Staff has reviewed
the four proposals, and contacted references from the two consultants with the lowest bids;
Sambatek, and Stantec. Staff is recommending Stantec based on their proposal and by verbal
references provided by previous Stantec clients.
Discussion:
Staff solicited proposals from six consulting firms (four responded) for bids on:
1. Create maps required via the Metropolitan Council’s checklist of Minimum Requirements for
Mounds View;
2. Hourly fee to create additional maps as needed
Consultant 1. Required Maps (not to exceed) 2. Hourly Fee
Bolton & Menk $11,990 1 $120 Designer
Landform $18,795 2 $160 Principal
$92 Planner
$77 Designer
Sambatek $5,600 3 $100 Designer
Stantec $9,850 4 $140 Project Mgr
$113 Designer
1 Predicts 106 hrs mapping + 16 hrs admin. Assumes about 20 maps. Does not include Transportation Analysis
Zone (TAZ) projections.
2 Assumes abut 25 – 30 maps, three revisions per map.
3 Predicts 16 -21 maps. Price allows for one revision per map. Assumes that all data needed is available digitally.
4 Predicts 70 hrs mapping + 12 hrs admin., one revision per map. Includes data tables associated with maps. Does
include TAZ projections. Assumes that all data needed is available digitally.
Phase 1 (Fall 2016)
Phase 1 will include data gathering and drafting of the required maps to be reviewed by the
Comprehensive Plan Task Force during 2017, and revised as needed.
Expenses would be funded through the 2017 budget. All fee estimates assume that the data
needed to create maps exists in a usable format. If not, the consultant will need to create the
data, which would be at an hourly expense.
Phase 2 (Winter/Spring 2017)
Phase 2 will concentrate on the work of the Task Force (to be convened in winter, 2017). It is
anticipated that the Task Force will want to explore issues beyond the basic requirements of the
Metropolitan Council. This exploration will likely require additional map work.
If significant map work is needed, Staff will request additional funding from the City Council at
that time.
Phase 3 (Summer/Fall 2017)
Phase 3 will concentrate on review and refinements.
Recommendation:
Staff recommends approval of Resolution #8629 that the City contract with Stantec to complete
maps as required by the “Metropolitan Council’s checklist of Minimum Requirements for Mounds
View” for a fee not to exceed $9,850.
Respectfully submitted,
________________________
Jon Sevald, AICP
Planner
Attachments
Resolution #8629
RESOLUTION NO. 8629
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR TO APPROVA A
CONTRACT WITH STANTEC TO COMPLETE MAP WORK FOR THE 2018
COMPREHENSIVE PLAN UPDATE
WHEREAS, MN Statute §462.357, Subd 2 authorizes municipalities to adopt a
land use plan (Comprehensive Plan) containing objectives, policies, standards, and
programs to guide public and private land use, development, redevelopment and
preservation for all lands and waters within the City’s jurisdiction, as described in MN
Statute §473.859; and,
WHEREAS, the Comprehensive Plan shall be updated and reviewed by the
Metropolitan Council every ten years as required under MN Statute §473.864, Subd 2,
with the current update to be submitted for review by December 31, 2018; and,
WHEREAS, the Metropolitan Council has provided the City with a “Checklist of
Minimum Requirements for Mounds View”, including required information to be
displayed through maps and tables; and,
WHEREAS, the City solicited proposals from six consulting firms to complete this
work, and to provide an hourly fee to complete additional work if needed; and,
WHEREAS, Staff has reviewed the four proposals received, and contacted
references of the two firms with the lowest cost proposals; and recommends Stantec;
NOW, THEREFORE BE IT RESOLVED THAT the Mayor and City Administrator
are authorized to execute all appropriate documents and enter into a professional
services agreement, for and on behalf of the City, with Stantec, to effectuate the actions
contemplated by this Resolution.
Adopted this 26th day of September 2016.
_______________________________
Joe Flaherty, Mayor
ATTEST:
_______________________________
James Ericson, City Administrator
(seal)
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1
CITY OF MOUNDS VIEW 2
RAMSEY COUNTY, MINNESOTA 3
4
Regular Meeting 5
August 22, 2016 6
Mounds View City Hall 7
2401 Mounds View Boulevard, Mounds View, MN 55112 8
7:00 P.M. 9
10
11
1. MEETING IS CALLED TO ORDER 12
13
2. PLEDGE OF ALLEGIANCE 14
15
3. ROLL CALL: Flaherty, Gunn, Meehlhause, Mueller 16
17
NOT PRESENT: Hull. 18
19
4. APPROVAL OF AGENDA 20
A. Monday, August 22, 2016, City Council Agenda. 21
22
Council Member Mueller requested Item 6B be added to the agenda to allow for the Car Show 23
Trophy Presentation. 24
25
MOTION/SECOND: Mueller/Meehlhause. To Approve the Monday, August 22, 2016, agenda 26
as amended. 27
28
Ayes – 4 Nays – 0 Motion carried. 29
30
5. PUBLIC INPUT 31
32
None. 33
34
6. SPECIAL ORDER OF BUSINESS 35
A. Oath of Office – Police Chief Nathaniel Harder. 36
37
Mayor Flaherty administered the Oath of Office to Police Chief Nathaniel Harder and welcomed 38
him to the City of Mounds View. A round of applause was offered by all in attendance. 39
40
Police Chief Harder introduced himself to the City Council and those in attendance. He 41
discussed his career in law enforcement and stated he looked forward to serving the residents of 42
Mounds View. 43
44
B. Car Show Trophy Presentation. 45
Mounds View City Council August 22, 2016
Regular Meeting Page 2
1
Council Member Mueller presented the first place trophy on behalf of the 10th Annual Car Show 2
to Steven Johnson for his 2009 Shelby GT 500. 3
4
7. COUNCIL BUSINESS 5
A. 7:00 p.m. Continued Public Hearing, Resolution 8611, Municipal Consent for 6
MnDOT I35W North Project. 7
8
Public Works Director Erickson stated the Council opened a Public Hearing for the I35W North 9
Project at their August 8th meeting. He noted this Public Hearing was continued to this evening 10
to allow for further comment from MnDOT. He reported Mark Lindeberg from MnDOT had a 11
presentation for the Council. 12
13
Mark Lindeberg, MnDOT, thanked the Council for their time. He discussed the preliminary 14
designs for the I35W project noting an additional lane in both directions would be added from 15
Highway 36 to Lexington Avenue. It was noted this extra lane would be a MNPASS lane. He 16
estimated the project would cost approximately $208 million and explained MnDOT had $130 17
million secured. He anticipated the project would begin in 2019. He provided further comment 18
on the spot improvements that would be made to the roadway. He described the noise wall 19
design and reviewed the potential noise wall locations. He stated noise wall meetings would be 20
held in the near future. 21
22
Council Member Mueller discussed the existing noise wall locations and asked if a continuous 23
wall would be located along Highway 10. Mr. Lindeberg reported there would be a noise wall 24
with several gaps for the existing wooded areas. 25
26
Council Member Mueller questioned if the east/westbound construction on I-694 would be 27
completed prior to work beginning on I35W. Mr. Lindeberg explained the I-694 project would 28
be complete in 2017 and the I35W project would not begin until 2018 (if fully funded) or 2019. 29
30
Mayor Flaherty inquired how long it would take MnDOT to complete the I35W project. Mr. 31
Lindeberg estimated the project would take four years to complete. 32
33
Council Member Meehlhause asked if the northbound entrance from County Road I to I35W 34
would be eliminated. Mr. Lindeberg stated it was his understanding this loop would be removed. 35
He provided further comment on the work that was being done at County Road H for the TCAAP 36
development. 37
38
Council Member Meehlhause inquired what would happen if a city did not offer municipal 39
consent. Mr. Lindeberg discussed the municipal consent process stating MnDOT would try and 40
work with a city to reach an agreement. He commented on the appeal process that would have to 41
be entered into if an agreement was not reached. 42
43
Council Member Mueller expressed concern with how the businesses along County Road I 44
would be impacted by the loss of access to I35W. She recommended that MnDOT post proper 45
Mounds View City Council August 22, 2016
Regular Meeting Page 3
signage in order to keep traffic flowing to these businesses. 1
2
Judy Elfstrand, 2071 Pinewood, understood the County Road I overpass as to be reconstructed in 3
2017. She asked if this work would be completed. Mr. Lindeberg stated the County Road I 4
bridge would be completed as part of the MNPASS project. 5
6
Ms. Elfstrand requested further information on the auxiliary lanes along County Road I. Mr. 7
Lindeberg provided the Council and Ms. Elfstrand with additional information on how the 8
auxiliary lanes would be designed. 9
10
Hearing no further public input, Mayor Flaherty closed the public hearing at 7:34 p.m. 11
12
MOTION/SECOND: Gunn/Meehlhause. To Waive the Reading and Adopt Resolution 8611, 13
Municipal Consent for MnDOT I35W North Project. 14
15
Ayes – 4 Nays – 0 Motion carried. 16
17
Mayor Flaherty requested Items 7F and 7G be discussed next. The Council supported this 18
recommendation. 19
20
F. 7:00 p.m. Public Hearing, Resolution 8620 to Consider a Chicken Keeping 21
License for Andre and Patricia Koen located at 7951 Greenwood Drive. 22
23
Assistant City Administrator Crane requested the Council consider a chicken keeping license for 24
Andre and Patricia Koen at 7951 Greenwood Drive. She stated eight chickens were being 25
requested and reviewed the location of the proposed chicken coop. It was noted one neighbor 26
objected to the keeping of chickens in Mounds View. Staff reviewed the request further and 27
recommended the Council hold a Public Hearing and approve of the request. 28
29
Mayor Flaherty opened the public hearing at 7:38 p.m. 30
31
Hearing no public input, Mayor Flaherty closed the public hearing at 7:38 p.m. 32
33
Council Member Mueller questioned how many requests the City has approved over the past year 34
for chicken keeping. Assistant City Administrator Crane estimated the City had received four to 35
six requests. 36
37
Mayor Flaherty asked how much experience the Koen’s had with raising chickens. Andre Koen, 38
7951 Greenwood Drive, reported he had no experience raising chickens but he and his wife were 39
interested in living a more sustainable life. He had recently doubled the size of his garden and 40
wanted now to provide his family with their own eggs. 41
42
Mayor Flaherty questioned how Mr. Koen would be constructing his chicken coop. Mr. Koen 43
indicated he would be purchasing a pen from Fleet Farm and noted his chicken coop would also 44
have a four foot by 12 foot run. 45
Mounds View City Council August 22, 2016
Regular Meeting Page 4
1
Mayor Flaherty wished the Koen’s well on their chicken keeping. 2
3
MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 8620 to 4
Consider a Chicken Keeping License for Andre and Patricia Koen located at 7951 Greenwood 5
Drive. 6
7
Ayes – 4 Nays – 0 Motion carried. 8
9
G. Resolution 8617, Authorizing the Sending of a Notice of Termination of 10
Lease to Creative Kids Academy – Mounds View, Inc. 11
12
City Administrator Ericson stated this item was discussed briefly at the Council’s August 8th 13
meeting. The item was continued to allow for comment to be received from the owner of 14
Creative Kids Academy. He reported over the past few years, the YMCA has expressed 15
interested in providing childcare at the Community Center. It was noted Creative Kids Academy 16
currently provides childcare services within the Community Center. He noted the existing lease 17
with Creative Kids does have an early termination clause that would allow the City to opt out 18
with a one-year notice. The benefits of having a single provider in the Community Center space 19
was reviewed at length with the Council. Staff recommended the Council authorize the sending 20
of the Notice of Termination to Creative Kids Academy. 21
22
Mr. Garg, Creative Kids Academy, thanked the Council for delaying action on this item until he 23
could be in attendance at the meeting. He stated he was very surprised to learn that the City was 24
interested in terminating the lease he had at the Community Center. He believed it was in the 25
best interest of the community to keep Creative Kids Academy in business as it was only one of 26
two accredited childcare providers in the City of Mounds View. He explained his families 27
appreciated the size, healthy food, enrichment classes and enhanced programming provided by 28
Creative Kids Academy. He discussed the involvement he has in the community and noted he 29
has never been delinquent on his rent. He stated he would be more than willing to pay property 30
taxes if this was a concern to the City. In addition, he was more than willing to assume the 31
custodial services. He commented on the numerous investments he had made in the building and 32
grounds. He indicated his business was not for sale and his employees would not be absorbed by 33
the YMCA. He feared how his families would be disrupted by the proposed hostile takeover. 34
35
Nate Danielson, YMCA, explained the YMCA began a relationship with the City in 1999. He 36
discussed the growth that has occurred over the past five years at the Community Center. Due to 37
the growth and expanded programing, the idea arose to take on childcare in order for this space to 38
be programmed in the evening hours. He discussed the financial aid assistance that would be 39
available to families through the YMCA. He explained the YMCA was proposing to provide 40
high quality childcare and would be accredited. It was his opinion childcare services was a 41
natural extension of the YMCA programming. 42
43
Mayor Flaherty asked what the relationship was now between the YMCA and Creative Kids. 44
Mr. Danielson stated Creative Kids staff volunteers at all YMCA events and the Y markets their 45
Mounds View City Council August 22, 2016
Regular Meeting Page 5
classes at the childcare facility. He noted Creative Kids made use of the YMCA’s gym space 1
when the weather was inclement. He viewed the relationship between the two organizations as 2
positive. 3
4
Mr. Garg believed this to be true and stated he tried to keep his space separate from the YMCA. 5
6
Mayor Flaherty inquired why the YMCA was suggesting a change at this time. Mr. Danielson 7
explained the growth at the Community Center had led him to make this request. He reported 8
there was a need for additional space for programming in the evening hours. He believed it 9
would be ideal to make a change to the childcare programming in August before the new school 10
year began. 11
12
Mayor Flaherty questioned what had more value to the YMCA, the space or the daycare. Mr. 13
Danielson commented he was here to serve the community and its families. He explained the 14
YMCA has been a partner to the community for the past 17 years and there was great value in 15
extending the partnership the YMCA has with the City by offering childcare. 16
17
Sangeeta Jain, Creative Kids Academy, requested the Council deny Resolution 8617. While she 18
understood the Council was to act in the best interests of the community, she did not believe that 19
the closing of Creative Kids would be in the City’s best interest. She discussed the importance of 20
high quality childcare to a community and believed Creative Kids provided the highest early 21
childcare education services. She questioned why the City had not completed any analysis or due 22
diligence. She feared that the closing of Creative Kids would appear to be discriminatory in 23
nature. She discussed her public service, family history, and commented on the key to early 24
educational intervention. She highlighted the curriculum that was provided by Creative Kids 25
staff, as well as noting her business provided healthy, fresh food. She recommended the City 26
reconsider the Resolution before them and not replace a small, minority owned business with a 27
bureaucratic conglomerate. She feared how the children within her center would be disrupted if 28
Creative Kids were forced to evict this space and suggested the City Council not place a subpar 29
childcare provider in the Community Center. 30
31
Mayor Flaherty understood both the YMCA and Creative Kids were exceptional organizations. 32
He understood that Creative Kids was a great childcare provider to the community. He did not 33
believe the situation to be a hostile takeover, but rather the YMCA was making a request on how 34
to better utilize the space within the Community Center. He noted this request would not be 35
considered lightly. 36
37
Stephanie Thomas, YMCA Childcare Services, discussed the high quality childcare programs 38
being offered by the YMCA. She believed the YMCA would be able to strengthen their options 39
through an extended partnership with the City. She stated early childhood education was a 40
mission for the YMCA and believed the YMCA could positively impact the achievement gap 41
through its programming. She understood that transition was hard however, she hoped there 42
could be some collaborative efforts. It was her opinion the YMCA provided high quality 43
childcare services within its eight current facilities. She then discussed the collaboration that 44
would be offered between the YMCA and the childcare facility. 45
Mounds View City Council August 22, 2016
Regular Meeting Page 6
1
Council Member Meehlhause asked if the YMCA childcare program was accredited. Ms. 2
Thomas reported in any new childcare situation, State licensing and accreditation was necessary. 3
She understood the building has already met those requirements. It was noted the existing 4
YMCA childcare facilities had met the national accreditation (NACY) requirements. 5
6
Mr. Garg commented it would take the new childcare center over one year to receive NACY 7
accreditation. 8
9
Council Member Meehlhause questioned if financial assistance was provided to Mounds View 10
residents that do not live in his apartment complex. Mr. Garg explained the families that live at 11
Woodlawn received a 10% monthly discount. He indicated other families can receive financial 12
aid or help through the County. He stated additional help can be offered up to $50,000 through 13
State grants. 14
15
Council Member Meehlhause requested further information on the property tax situation. Mr. 16
Garg reported in the past he had stated the payment of the property taxes would be a hardship to 17
his business. However, he would be willing to take on the cost of the property taxes in order to 18
remain in the Community Center. 19
20
Council Member Mueller asked if the City would be having the same conversation if Mr. Garg 21
was contacted stating his space was needed for additional YMCA programming. Mr. Garg 22
understood the City had the right to exercise the termination clause within the lease. He believed 23
he would have come before the City questioning what he had done wrong and how he could save 24
his business at this location. 25
26
Council Member Mueller questioned if a daycare was not located in the Community Center, if 27
there was enough programming to keep this space full. Mr. Danielson stated there was a growing 28
need for more space at the Community Center. He indicated he was being as creative as he could 29
with the existing space available, but noted he could fill a gym non-stop if it was built tomorrow. 30
31
Council Member Gunn explained the goal of the YMCA was to partner with the City to provide 32
community programming to all individuals. She stated the Community Center was owned by the 33
City. She indicated the YMCA had a growing need for space in order to meet the needs of the 34
community for Park and Recreational programming. In order to keep the Community Center 35
viable and thriving she supported the YMCA having the additional space. 36
37
Mr. Danielson believed that if the YMCA were to provide the childcare services within the 38
Community Center the YMCA would see program growth over time. 39
40
Council Member Gunn indicated she was struggling with having this discussion at a regular 41
meeting and wished this had been done at a Council worksession. 42
43
Mayor Flaherty agreed but noted not all parties could be present at the previous Council 44
worksession meeting. 45
Mounds View City Council August 22, 2016
Regular Meeting Page 7
1
Council Member Mueller understood if the YMCA were to assume a childcare role at the 2
Community Center this space would be utilized in the evening hours. She asked if this proposal 3
included an option to have evening daycare for parents attending classes. Mr. Danielson stated if 4
there was a community need this would be provided. However, at this time, there was more of a 5
need to move non-revenue generating meetings into the childcare space. 6
7
Council Member Meehlhause noted the City would receive a financial benefit if the YMCA were 8
to assume the childcare services as the City would no longer have to pay property taxes on this 9
portion of the Community Center. Finance Director Beer reported this was the case. 10
11
Council Member Meehlhause discussed the cleaning contract. He understood a City of Mounds 12
View public works employee completes the cleaning at the Community Center at this time. He 13
noted this employee would be freed up for other activities if a change were made to the YMCA. 14
Finance Director Beer stated this public works employee would be freed up to complete the 15
cleaning of City Hall, which would save the City $19,000. 16
17
Council Member Meehlhause asked if there would be an increase in revenue opportunities if the 18
daycare facility was open for additional programming in the evenings and on weekends. Finance 19
Director Beer commented the non-revenue generating meetings would be held within the 20
childcare area which would open up additional space for programming. 21
22
Council Member Meehlhause believed that a change to YMCA provided childcare could 23
positively impact the City’s current subsidy to the Community Center. Finance Director Beer 24
stated if rentals and programming were up, this would be the case. 25
26
Council Member Meehlhause estimated the City would have a savings of at least $27,000+ if the 27
Council were to support the lease termination. 28
29
Mayor Flaherty understood this was an emotional issue along with being a business issue. He 30
stated he was not ready to make a decision on this matter at this time. He recommended the issue 31
be postponed and further discussed by the Council at an upcoming worksession. He indicated 32
this would also allow for the full complement of the Council to weigh in on this issue, along with 33
representatives from Creative Kids Academy and the YMCA. 34
35
The Council supported this matter being tabled to September 12th. 36
37
MOTION/SECOND: Gunn/Meehlhause. To Postpone Action on the Creative Kids Academy 38
Lease Termination to the Monday, September 12, 2016 City Council Worksession Meeting. 39
40
Ayes – 4 Nays – 0 Motion carried. 41
42
At this time, Council Member Mueller presented one more First Place Trophy for the Special 43
Feature Vehicle to the Ramsey County for their Mobile Incident Command Center. Brian Mayer, 44
Ramsey County Emergency Management, thanked the City Council for this recognition. A 45
Mounds View City Council August 22, 2016
Regular Meeting Page 8
round of applause was offered by all in attendance. 1
2
B. 7:00 p.m. Public Hearing to Consider Adoption of Ordinance 923 Continuing 3
a Franchise Fee on Xcel Energy Electric and Natural Gas Operations. 4
5
Finance Director Beer requested the Council hold a public hearing and adopt an Ordinance that 6
would continue a 4% franchise fee with Xcel Energy Electric and Natural Gas for operations in 7
the City of Mounds View. He reported this revenue stream has assisted the City with replacing 8
its 26 miles of streets. 9
10
Mayor Flaherty opened the public hearing at 8:56 p.m. 11
12
Hearing no public input, Mayor Flaherty closed the public hearing at 8:56 p.m. 13
14
MOTION/SECOND: Gunn/Meehlhause. To Waive the Second Reading and Adopt Ordinance 15
923 Continuing a Franchise Fee on Xcel Energy Electric and Natural Gas Operations and direct 16
staff to publish the Ordinance summary. 17
18
ROLL CALL: Gunn/Meehlhause/Mueller/ Flaherty. 19
20
Ayes – 4 Nays – 0 Motion carried. 21
22
C. 7:00 p.m. Public Hearing to Consider Adoption of Ordinance 924 Continuing 23
a Franchise Fee on CenterPoint Energy Natural Gas Operations. 24
25
Finance Director Beer requested the Council hold a public hearing and adopt an Ordinance that 26
would continue a 4% franchise fee with CenterPoint Energy Natural Gas for operations in the 27
City of Mounds View. 28
29
Mayor Flaherty opened the public hearing at 8:58 p.m. 30
31
Hearing no public input, Mayor Flaherty closed the public hearing at 8:58 p.m. 32
33
MOTION/SECOND: Mueller/Meehlhause. To Waive the Second Reading and Adopt 34
Ordinance 924 Continuing a Franchise Fee on CenterPoint Energy Natural Gas Operations and 35
direct staff to publish the Ordinance summary. 36
37
ROLL CALL: Gunn/Meehlhause/Mueller/ Flaherty. 38
39
Ayes – 4 Nays – 0 Motion carried. 40
41
D. 7:00 p.m. Public Hearing: 42
1. Second Reading and Adoption of Ordinance 926, an Ordinance amending 43
Title 1100 of the Mounds View City Code, Chapters 1102, 1113, 1114 and 44
1116 relating to Microbreweries, Microdistilleries, Taprooms, and 45
Mounds View City Council August 22, 2016
Regular Meeting Page 9
Cocktail Rooms. 1
2
City Administrator Ericson requested the Council hold a public hearing and adopt an ordinance 3
amending Title 1100 of the City Code relating to microbreweries, microdistilleries, taprooms, 4
and cocktail rooms. He questioned if the Council wanted to allow a microbrewery and taproom 5
in the B-2 zoning district. He indicated this ordinance was previously discussed by the Council 6
at the August 8th and August 15th meetings. Staff discussed the proposed amendments in further 7
detail, noting there was a growing demand for microbreweries or microdistilleries in the metro 8
area. 9
10
Council Member Meehlhause supported the B-2 zoning district being included in the ordinance 11
noting that each request would require a Conditional Use Permit. 12
13
Council Member Mueller and Council Member Gunn were in agreement. 14
15
Mayor Flaherty requested further information on the CUP process. City Attorney Riggs advised 16
the Council on the discretionary control offered through the Conditional Use Permitting process. 17
18
Mayor Flaherty stated based on this information he did not support microbreweries, 19
microdistilleries, taprooms or cocktail rooms being located within the B-2 zoning district. 20
21
Council Member Meehlhause reconsidered his previous comment and recommended that B-2 be 22
removed from consideration. 23
24
Council Member Mueller believed that the free market would regulate where a brewpub or 25
microbrewery could locate. She still supported the use being allowed as a CUP in the B-2 zoning 26
district. 27
28
Council Member Gunn agreed with Council Member Mueller. 29
30
Mayor Flaherty discussed the recent liquor license request noting the Council may not have 31
wanted to approve this request, but had no reason not to approve the request. He did not want 32
the City Council face the same situation with a microbrewery or taproom. 33
34
City Administrator Ericson believed there were five to seven criteria within the CUP process 35
noting a proposed use could not adversely impact adjacent properties. It was his opinion there 36
were adequate regulations in place within Chapter 1125 to protect the City from allowing an 37
impactful use in a neighborhood business space. He reported the Council could always amend 38
the City Code at a later date if a situation were to arise. 39
40
Mayor Flaherty opened the public hearing at 9:13 p.m. 41
42
Hearing no public input, Mayor Flaherty closed the public hearing at 9:13 p.m. 43
44
MOTION/SECOND: Meehlhause/Mueller. To Waive the Second Reading and Adopt Ordinance 45
Mounds View City Council August 22, 2016
Regular Meeting Page 10
926, an Ordinance amending Title 1100 of the Mounds View City Code, Chapters 1102, 1113, 1
1114 and 1116 relating to Microbreweries, Microdistilleries, Taprooms, and Cocktail Rooms, 2
allowing these uses within the B-2 Zoning District. 3
4
Council Member Mueller thanked Planner Sevald for all of the information he provided to the 5
City Council regarding this topic. She was proud of the Mayor and City Council for having the 6
vision to amend this portion of City Code. 7
8
ROLL CALL: Gunn/Meehlhause/Mueller/ Flaherty. 9
10
Ayes – 3 Nays – 1 (Flaherty) Motion carried. 11
12
2. Second Reading and Adoption of Ordinance 925, an Ordinance 13
Amending Title 500, Chapter 502, to add Micro Breweries, Brewpubs, 14
Distilled Spirits, Microdistilleries, and Taprooms Business Licensing to 15
the Liquor Code. 16
17
Assistant City Administrator Crane requested the Council hold a public hearing and adopt an 18
Ordinance amending Title 500 within City Code adding microbreweries, brewpubs, distilled 19
spirits, microdistilleries, and taprooms business licensing to the liquor code. She explained this 20
item was discussed by the Council at their August 8th meeting. Staff reviewed the revised 21
Ordinance and recommended approval. If approved this evening, the Ordinance would become 22
effective October 2nd. 23
24
Mayor Flaherty opened the public hearing at 9:19 p.m. 25
26
Hearing no public input, Mayor Flaherty closed the public hearing at 9:19 p.m. 27
28
MOTION/SECOND: Gunn/Mueller. To Waive the Second Reading and Adopt Ordinance 925, 29
an Ordinance Amending Title 500, Chapter 502, to add Micro Breweries, Brewpubs, Distilled 30
Spirits, Microdistilleries, and Taprooms Business Licensing to the Liquor Code, directing staff to 31
publish an Ordinance summary. 32
33
Council Member Meehlhause thanked Planner Sevald and Assistant City Administrator Crane 34
for their work on this Ordinance amendment. 35
36
Council Member Mueller questioned what the next step would be for this matter. Assistant City 37
Administrator Crane reported staff would now be working on a fee schedule for the 38
microbrewery, brewpub and taproom licenses. 39
40
ROLL CALL: Gunn/Meehlhause/Mueller/ Flaherty. 41
42
Ayes – 4 Nays – 0 Motion carried. 43
44
45
Mounds View City Council August 22, 2016
Regular Meeting Page 11
E. 7:00 p.m. Public Hearing, Second Reading and Adoption of Ordinance 927, 1
an Ordinance amending Title 1100 of the Mounds View City Code, Chapters 2
1102, 1103, and 1106 relating to Accessory Dwelling Units. 3
4
City Administrator Ericson requested the Council hold a public hearing and adopt an Ordinance 5
amending Title 1100 of the City Code relating to Accessory Dwelling Units. He discussed the 6
Ordinance in further detail and offered a definition of an accessory dwelling unit. It was noted 7
this Ordinance was introduced on August 8th. Staff commented on the differences between rental 8
properties and accessory dwelling units. He proposed one addition to the code which shall read: 9
Property owners are responsible for an additional quarterly utility fee upon creation of an 10
accessory dwelling unit to include the following: sewer service charge, surface water 11
management utility fee, and street lighting utility fee. He believed this addition would keep the 12
utility fees charged by the City fair and equitable between duplexes and single family homes with 13
an accessory dwelling unit. Staff recommended approval of the Ordinance with the stated 14
revision. 15
16
Council Member Mueller appreciated the revision proposed by staff. 17
18
Mayor Flaherty opened the public hearing at 9:32 p.m. 19
20
Hearing no public input, Mayor Flaherty closed the public hearing at 9:32 p.m. 21
22
MOTION/SECOND: Mueller/Meehlhause. To Waive the Second Reading and Adopt 23
Ordinance 927, an Ordinance amending Title 1100 of the Mounds View City Code, Chapters 24
1102, 1103, and 1106 relating to Accessory Dwelling Units as revised, directing staff to publish 25
an Ordinance summary. 26
27
Council Member Mueller explained a provision within the Ordinance was to require the property 28
to be owner occupied. 29
30
Mayor Flaherty stated another intent of the Ordinance was to assist families with an ailing family 31
member that required close care. 32
33
ROLL CALL: Gunn/Meehlhause/Mueller/ Flaherty. 34
35
Ayes – 4 Nays – 0 Motion carried. 36
37
H. Resolution 8621, Approving Severance for Craig Swalchick, Housing/Code 38
Enforcement Inspector. 39
40
Assistant City Administrator Crane stated Craig Swalchick resigned his position with the City 41
effective August 10th. She requested the Council approve a severance for Housing/Code 42
Enforcement Inspector Swalchick in accordance with the Mounds View’s Personnel Manual. 43
She reported Mr. Swalchick would be receiving $1,859 for accrued sick time, $262.38 for his 44
accrued unused vacation hours and $371.91 for his remaining comp time. 45
Mounds View City Council August 22, 2016
Regular Meeting Page 12
1
MOTION/SECOND: Meehlhause/Mueller. To Waive the Reading and Adopt Resolution 8621, 2
Approving Severance for Craig Swalchick, Housing/Code Enforcement Inspector. 3
4
Ayes – 4 Nays – 0 Motion carried. 5
6
I. Resolution 8619, Approving the Purchase of Two School Zone Radar Signs. 7
8
Police Chief Harder requested the Council consider approving the purchase of two school zone 9
radar signs. He explained this was a budgeted item for 2016 and the City had set aside $15,000 10
for the expense. He was pleased to report the bids came back at $11,425.25, plus installation 11
costs of $4,800 which would be covered by the school district. He recommended approval of the 12
purchase. 13
14
Council Member Mueller understood both signs would be placed on County Road I. Police 15
Chief Harder stated this was correct and reviewed the placement of the signs in further detail 16
with the Council. 17
18
Council Member Mueller expressed her thanks to Deputy Chief Menard for his efforts regarding 19
the two school zone radar signs. 20
21
Mayor Flaherty asked when the flashing lights would be on. Police Chief Harder explained the 22
signs would be programmed to have the flashing lights operational during school hours. 23
24
Council Member Gunn was pleased the signs were solar powered. 25
26
Mayor Flaherty questioned what fund would be used to cover the expense of the signs. Finance 27
Director Beer indicated the Police Forfeiture Fund would be used. 28
29
MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 8619, 30
Approving the Purchase of Two School Zone Radar Signs, with the installation costs to be 31
covered by the Mounds View School District. 32
33
Ayes – 4 Nays – 0 Motion carried. 34
35
8. CONSENT AGENDA 36
37
None. 38
39
9. JUST AND CORRECT CLAIMS 40
41
Finance Director Beer answered the Council's questions related to claims. 42
43
MOTION/SECOND: Gunn/Meehlhause. To Approve the Just and Correct Claims as presented. 44
45
Mounds View City Council August 22, 2016
Regular Meeting Page 13
Ayes – 4 Nays – 0 Motion carried. 1
2
10. APPROVAL OF MINUTES 3
A. August 8, 2016, City Council Meeting Minutes. 4
5
MOTION/SECOND: Meehlhause/Gunn. To Approve the August 8, 2016, City Council meeting 6
minutes as presented. 7
8
Ayes – 4 Nays – 0 Motion carried. 9
10
11. REPORTS 11
A. Reports of Mayor and Council. 12
13
Council Member Mueller reported she made it through the very soggy August 20th Festival in the 14
Park. She was sad to note the parade had to be canceled, but was pleased the Car Show went on. 15
She thanked Officer Nick and Niko for putting on a demonstration and reviewed all of the other 16
activities that occurred during Festival in the Park. She appreciated all those who contributed to 17
the Ralph Reeder Food Shelf. She then read a list of winners for the 10th Annual Festival in the 18
Park Car Show. 19
20
Council Member Mueller indicated she would be attending a Public Works Seminar Tuesday and 21
Wednesday of next week. 22
23
Council Member Mueller stated the Minnesota Women in Government had a meeting last Friday. 24
25
Council Member Gunn explained the I-35W Coalition met last week. She noted the 26
environmental study for the upcoming project was now posted on MnDOT’s website. 27
28
Council Member Meehlhause discussed the sound walls for the I-35W project and encouraged 29
residents to attend the upcoming public meetings on either Monday, September 19th or 30
Wednesday, September 21st. 31
32
Council Member Meehlhause stated he and former NYFS Chair would be completing 33
evaluations of NYFS staff on Tuesday, August 23rd. This explained this was being done as part 34
of the performance review for Jerry Hromatka. 35
36
Council Member Meehlhause indicated NYFS would be holding a staff appreciation picnic next 37
Wednesday, August 31st. 38
39
B. Reports of Staff. 40
1. Public Works Department Quarterly Report 41
42
Public Works Director Erickson reviewed the quarterly report with the Council. He summarized 43
the activities that the Public Works Department has been completing over the summer months. 44
He provided an update on Area H. He noted the Mounds View Boulevard trail was being held up 45
Mounds View City Council August 22, 2016
Regular Meeting Page 14
due to the light fixtures. He explained staff was in need of a motion to approve funding to cover 1
the cost of geotechnical testing for both the Mounds View Boulevard and Silver View Pond 2
trails. 3
4
MOTION/SECOND: Gunn/Mueller. To Direct Staff to Complete Testing as Necessary for the 5
Mounds View Boulevard ($5,536) and Silver View Pond Trail ($5,272). 6
7
Ayes – 4 Nays – 0 Motion carried. 8
9
Mayor Flaherty was in favor of the City taking over the mowing of the median along Mounds 10
View Boulevard. He believed this would assist with beautifying the corridor. 11
12
Finance Director Beer commented on a Ramsey County tax meeting that he attended last week. 13
The proposed impacts and changes for 2017 were reviewed with the Council. 14
15
City Administrator Ericson reminded the Council that Mounds View would be hosting a 16
Legislative Forum in October. 17
18
City Administrator Ericson also reported the City would be moving forward with a new sign for 19
the Community Center and noted the footings were poured today. 20
21
City Administrator Ericson reviewed the September 6th worksession agenda and discussed the 22
work that was being done on the City’s website. 23
24
Mayor Flaherty recommended the childcare situation at the Community Center also be discussed 25
on September 6th. 26
27
Bruce Sherve, owner of Cars Bike Shop, thanked the City for allowing him to hold the bike races 28
in Mounds View in conjunction with Festival in the Park. He believed this was a successful 29
event noting he had 52 racers, despite the rain. He appreciated the efforts of the Public Works 30
Department and the Mounds View Police Department. He looked forward to holding this event 31
again in 2017. 32
33
Mayor Flaherty was pleased that work was commencing along Silver View Pond. He thanked all 34
of the volunteers that made Festival in the Park possible and appreciated all of Theresa Cermak’s 35
efforts. 36
37
C. Reports of City Attorney. 38
39
City Attorney Riggs had nothing additional to report. 40
41
12. Next Council Work Session: TUESDAY, September 6, 2016, at 7:00 p.m. 42
Next Council Meeting: Monday, September 12, 2016, at 7:00 p.m. 43
Mounds View City Council August 22, 2016
Regular Meeting Page 15
1
13. ADJOURNMENT 2
3
The meeting was adjourned at 10:23 p.m. 4
5
Transcribed by: 6
7
Heidi Guenther 8
TimeSaver Off Site Secretarial, Inc. 9
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL
CITY OF MOUNDS VIEW
RAMSEY COUNTY, MINNESOTA
CLOSED MEETING
Monday, September 12, 2016
Mounds View City Hall
2401 County Road 10, Mounds View, MN 55112
9:37 P.M.
1. MEETING IS CALLED TO ORDER at 9:37 p.m.
2. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller
City Administrator Ericson
3. Mayor Flaherty indicated that meeting was a closed meeting pursuant to Minnesota
Statutes, Section 13D.03, to consider strategies for labor negotiations, including
negotiation strategies or developments or discussion and review of labor negotiation
proposals, conduct pursuant to Minnesota Statutes Sections 179A.01 – 179A.025.
4. ADJOURNMENT. The closed meeting was adjourned at 10:52 p.m.
___________________________________
James Ericson, City Administrator
486769v1 SJR MU125-11
Kennedy 470 U.S. Bank Plaza
200 South Sixth Street
Minneapolis MN 55402-1458
(612) 337-9300 telephone
(612) 337-9310 fax
http://www.kennedy-graven.com
Affirmative Action, Equal Opportunity Employer
Graven
C H A R T E R E D
SCOTT J. RIGGS
Attorney at Law
Direct Dial (612) 337-9260
Email: sriggs@kennedy-graven.com
MEMORANDUM
Date: September 22, 2016
To: Jim Ericson, City Administrator
From: Scott J. Riggs, City Attorney
Re: Mounds View Project Status Report
MU125-11: Administration. General discussions with staff regarding various City matters.
Forward sample notice of hearing to City staff. Matters are presently pending.
MU125-32: Police Department Matters. Research U Visa certification request and consult
with City staff regarding same. Matter is presently pending.
MU210-35: Mounds View Community Center. Review Creative Kids Lease. Draft resolution
and forward to City staff. Consult with City staff regarding matter. Matter is
presently pending.
MU210-54: City Code Updates. Awaiting final review by City staff. Work on revision to
City Code. Matter is presently pending.
MU210-111: General Employment Matters. Review EEOC documentation. Consult with City
staff and LMCIT regarding same. File Response with EEOC. Matter is presently
pending.
MU210-221: LMCIT/DVS General. Several notices of legal claims have been presented to the
City and have been tendered for defense by the League of Minnesota cities
Insurance Trust. Consult with City staff and City Council. Consult with LMCIT
attorneys. Matters are presently pending.
&
Jim Ericson
September 22, 2016
Page 2
486769v1 SJR MU125-11
MU210-234: Bio-Life Matter. Consult with City staff regarding letter of credit, possible
revision to development agreement. Matter is presently pending.
MU210-244: G.O. Capital Improvement Bonds, Series 2017. Prepare reimbursement
resolution for a possible future capital improvement plan bond. Matter is
presently pending.
MU210-246: 2940 County Road H2. Review documents and consult with City staff regarding
same. Matter is presently pending.
MU210-247: Steil Subdivision. Review documents and consult with City staff regarding same.
Matter is presently pending.
EDA:
MU205-13: General EDA Matters. Legal research regarding EDAs and HRAs. Draft
memorandum regarding same. Consult with City staff regarding matter. Matter
is presently pending.
SJR:jms