HomeMy WebLinkAboutAgenda Packets - 2016/10/10CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
MOUNDS VIEW CITY HALL
Monday, October 10, 2016
7:00 p.m.
REVISED AS OF OCTOBER 7, 2016, AT 10:00 A.M.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller
4. APPROVAL OF AGENDA
5. PUBLIC INPUT:
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give
your full name and address for the minutes. Also, please limit your comments to three
minutes.
6. SPECIAL ORDER OF BUSINESS
7. COUNCIL BUSINESS
A. Public Hearing: Consider Resolution 8639, approving the Preliminary and
Final Plat of a Major Subdivision of “Steil Addition”, consisting of two lots,
located at 2940 Co Rd H2, and 7255 Hidden Hollow Ct.
B. Resolution 8637 Approve Building Alterations and Building Maintenance needs
for the Community Center
C. Resolution 8640, Considering an Appeal of the Planning Commission’s Denial
of a Variance, for property located at 7790 Eastwood Rd.
D. Resolution 8636 Approve Building Alterations and Maintenance Items for
Random and Groveland Park Shelter Buildings
8. CONSENT AGENDA
A. Schedule a Public Hearing for Monday, October 24, at 7:00 p.m., to consider
approving a Conditional Use Permit for an oversized garage, located at 7715
Eastwood Rd
B. Schedule a Public Hearing for Monday, November 14, at 7:00 p.m., to consider
adopting a Capital Improvement Plan and authorizing the issuance of Capital
Improvement bonds
C. Schedule a Public Hearing for Monday, October 24, 2016, to Consider
Approval of a Residential Kennel License to Susan and Daniel Gillett, Located
at 7741 Greenwood Drive
D. Resolution 8641, Approving Severance for Mary Springer,
Receptionist/Recycling Coordinator
E. Schedule a Public Hearing for Oct 24th at 7:00 pm to Consider an Appeal of the
Planning Commission’s Denial of a Variance to Reduce a Front Yard Setback
for the property at 7790 Eastwood Rd.
Monday, October 10, 2016
City Council Meeting Agenda
Page 2
9. JUST AND CORRECT CLAIMS
10. APPROVAL OF MINUTES
A. September 12, 2016, City Council Minutes
B. September 26, 2016, City Council Minutes
11. REPORTS
A. Reports of Mayor and Council
B. Reports of Staff
1. Request Temp Employee for the Receptionist/Recycling Coordinator Position
(verbal report)
C. Reports of City Attorney
12. Next Council Work Session: Monday, November 7, 2016, at 7 p.m.
Next Council Meeting: Monday, October 24, 2016, at 7 p.m.
13. ADJOURNMENT
Item No: 7A
Meeting Date: Oct 10, 2016
Type of Business: Council Business
Administrator Review : ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Jon Sevald, Planner
Item Title/Subject: Public Hearing: Consider Resolution 8639, approving the
Preliminary and Final Plat of a Major Subdivision of “Steil
Addition”, consisting of two lots, located at 2940 Co Rd H2,
and 7255 Hidden Hollow Ct.
Introduction:
The applicants, Tim and Kelly Steil, own two adjacent properties that back up to each
other. The Steil’s are requesting to move the common property line, thereby increasing
the size of their back yard at their residence at 7255 Hidden Hollow Ct. No new lots or
roads will be created. Because the two lots involved exceed 2-acres combined, a Major
Subdivision is required.
Discussion:
This block on Co Rd H2 is characterized by deep wooded lots. 2940 Co Rd H2 (Lot 33
of Knollwood Park) was platted in 1940, and the home built in 1958. The lot is 1.55
acres in size.
7255 Hidden Hollow Ct (Lot 4, Block 1 of Hidden Hollow) was platted in 2005, and the
home built in 2006. The lot is 0.69 acres in size.
The area to be added from proposed Lot 1 onto Lot 2 is heavily wooded. The common
property line is approximately where a foot trail is located. Lot 2 includes a ravine about
90’ wide, separating the home from the newly added wooded area. An accessory
building could be built in the wooded area, but it may be impractical (not impossible) to
provide vehicular access from Hidden Hollow Ct. across the ravine.
The SE corner of Lot 2 includes a 30’ Highway and Utility easement. The City will
retain this easement for access to an existing storm water pond.
Lots 1 and 2 include driveways that encroach into the 5’ side yard setback, and are
non-conforming.
Analysis
Existing Zoning: R-1 Single-Family Residential
Comprehensive Plan designation: Single-Family Detached
Item 7A
October 10, 2016
Page 2
Minimum Dimensions Proposed Dimensions
Lot 1 Lot 2
Lot Size: 11,000 sf 31,120 sf 65,480 sf
Lot Width: 75’ 104’ 85’*
* dimensions variable
City Code, Title 1200, Chapter 1202 addresses subdivisions and procedures.
Preliminary Plats are to be recommended for approval by the Planning Commission,
and approved by the City Council (Public Hearing). Final Plats are reviewed and
approved by the City Council. Because no new lots or roads are proposed for this Plat,
Staff is recommending that Preliminary and Final plat approvals be acted on
concurrently.
Park Dedication (land and/or fees) only apply to the addition of new lots. Because this
plat is subdividing from two lots, to two lots (no increase), no park dedication is
required.
The Preliminary Plat and Final Plat have been reviewed by Community Development
and Public Works staff, and the City Attorney, and found to be consistent with City
Code requirements and the Comprehensive Plan.
The Planning Commission reviewed and recommended approval of the Preliminary Plat
on Sept 21, 2016 (Resolution 1056-16).
A Public Hearing notice was published in the New Brighton-Mounds View Sun Focus on
Sept 23, 2016, and mailed to all property owners within 350’ of the subject properties.
Staff received one phone call from a resident who had questions, and was in support of
the plat.
A Developers Agreement is not necessary because no new lots will be created, nor will
new public infrastructure be installed.
Summary
The applicant’s own two adjacent residential lots on Hidden Hollow Ct, and Co Rd H2,
and propose to move the common property line, increasing the size of the back yard of
their residence on Hidden Hollow Ct. No new lots will be created.
Recommendation:
Staff recommends approval of Resolution 8639, approving the Preliminary Plat and
Final Plat of Steil Addition.
The City Council is requested to conduct a Public Hearing for the Preliminary Plat,
and consider the following options:
Item 7A
October 10, 2016
Page 3
1. Resolution 8639, approving the Preliminary Plat and Final Plat is attached if the
Council chooses this action.
2. The City Council may choose to deny the Preliminary Plat and/or Final Plat. If
the City Council chooses this option, Staff would need to be directed to draft a
resolution of denial with findings of fact appropriate to support the denial.
3. Table the request. If additional information is needed before a decision can be
rendered or if more discussion is needed, the Commission can simply move to
table the request until such information has been provided. Because of the 120-
day requirements (Deadline: January 7, 2017) the City Council would need to act
upon the request as soon as reasonably possible to avoid an inadvertent
approval.
Respectfully submitted,
________________________
Jon Sevald, AICP
Planner
Attachments
1. Preliminary Plat (9-8-2016), Final Plat (9-29-2016)
2. Zoning Map
3. Aerial Photo
4. Site Photos
5. Resolution 8639
Item 7A
October 10, 2016
Page 6
Zoning Map
Item 7A
October 10, 2016
Page 7
Aerial Map
Item 7A
October 10, 2016
Page 8
Site Photos
Figure 1: 2940 Co Rd H2 (proposed Lot 1) (09-13-2016)
Figure 2: 7255 Hidden Hollow Ct (proposed Lot 2) (09-13-2016)
Item 7A
October 10, 2016
Page 9
Site Photos
Figure 3: Back yard of Lot 2, looking north across ravine (09-13-2016)
Figure 4: Lot 2, NW corner of Hwy easement (south end of Lot 2), looking N-NW (09-13-2016)
RESOLUTION NO. 8639
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING THE PRELIMINARY PLAT AND FINAL PLAT OF
“STEIL ADDITION”; MOUNDS VIEW PLANNING CASE NO. MA2016-01
WHEREAS, Timothy Steil and Kelly Steil has requested approval of a preliminary plat
and final plat for a major subdivision; and,
WHEREAS, the above described lands are zoned R-1 Single Family Residential, guided
for Detached Single-Family residential, and legally described as:
Lot 33, Knollowod Park
PIN: 07-30-23-32-0001
And;
Lot 4, Block 1, Hidden Hollow
PIN: 07-30-23-32-0026
WHEREAS, the proposed Preliminary Plat and Final Plat would create two developable
parcels from two parcels (no net increase in lots); and,
WHEREAS, the Community Development and Public Works staff, and City Attorney
have reviewed the Preliminary Plat and Final Plat, and finds that it satisfies the minimum
subdivision requirements as articulated in Titles 1100 and 1200 of the Mounds View Municipal
Code and complies with county platting requirements; and,
WHEREAS, in accordance with Section 1204.04, Subd 3, the subdivision is not subject
to a Park Dedication Fee; and
WHEREAS, the Mounds View Planning Commission reviewed the Preliminary Plat on
September 21, 2016, recommending approval of the Preliminary Plat; and
WHEREAS, the Mounds View City Council held an advertised Public Hearing on
October 10, 2016 for the Preliminary Plat; and
WHEREAS, the Mounds View City Council has reviewed the following documents
regarding this proposal:
Resolution 8639
October 10, 2016
Page 2
1. Staff Report
2. Preliminary Plat (revised Sept 8, 2016)
3. Final Plat (dated Sept 29, 2016)
4. Zoning Map
5. Aerial Map
6. Site Photos
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council
approves of the Preliminary Plat and Final Plat of “Steil Addition” consisting of two lots, and
submitted by Timothy and Kelly Steil, subject to the following conditions:
1. The applicant shall satisfy all requirements made by the City Attorney as stated in
the plat opinion, dated Sept 30, 2016, or as amended by the City Attorney;
2. The applicant agrees to reimburse the City its actual costs regarding: (A)
preparing and administering all other documents, permits, and applications related
to processing the plat of Steil Addition; and (B) any and all City attorney’s fees,
engineering fees, inspection fees, and the costs and fees of other technical and
professional assistance incurred or expended by the City on activities arising out
of this Resolution, and other undertakings related thereto.
3. Within six months of City Council approval, the applicant shall record the Final
Plat with Ramsey County Register of Deeds or Registrar of Titles. Within ten
days of recording, the applicant shall furnish the City with a reproducible copy of
the Final Plat showing evidence of the recording; otherwise, the approval of the
Final Plat shall be void.
4. The applicant agrees to install all subdivision monumentation within one year
from the date of recording of the plat.
NOW, THEREFORE, BE IT FINALLY RESOLVED, that the Mounds View City
Council approves the Preliminary Plat and Final Plat of Steil Addition.
Adopted this 10th day of October 2016.
_______________________________
Joe Flaherty, Mayor
ATTEST:
_______________________________
James Ericson, City Administrator
(seal)
Item No:7B
Meeting Date: October 10, 2016
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Don Peterson, Public Works Supervisor
Item Title/Subject: Resolution 8637 Approve Building Alterations and Building
Maintenance needs for Community Center
Background:
The City of Mounds View has an agreement with the YMCA to run the City of Mounds
View Park and Recreation programs and the Community Center. In this agreement it
also states in Exhibit lll: Duties and responsibilities of the City (section 4) The City will
adopt a budget and a 5 year capital improvement plan for the Community Center on or
before December 31 for the subsequent year. In addition, work with YMCA to develop
and implement the capital improvement plan for the subsequent year.
Staff has met with the YMCA Staff members regarding building alterations for the
Community Center and a number of vendors and contractors were contacted for quotes.
The building alterations were then presented to the YMCA Advisory Committee to gain
input and further direction. During this meeting funding for the projects was discussed.
The 2016 special project fund budget has monies to expand and remodel the exercise
area. It was decided at this meeting not to pursue expanding the exercise area but to
use the funds towards the recommended building maintenance needs and building
alterations.
Discussion:
Staff had been working for several months to acquire quotes for these building
alterations and maintenance items.
The following is a breakdown of the projects being proposed in the Community Center;
• Expand the conference rooms (A108 and A110) combining these into one large
conference/ training room with audio visual components and smaller tables. The
YMCA Staff calculated a 5 year pay back with the renting the room at a rate of
$30 for residents and $60 for non-residents.
Estimated cost $9,407.00
• Purchasing New Kitchen Equipment and replacing the ceiling tiles. Kitchen
equipment would include new range, dishwasher, proffer cabinet, work table,
and wire shelving for cooler. Purchased from Rapids Restaurant Equipment of
St. Paul Mn. New Ceiling tiles installed by Acoustical Concepts, Inc. of
Shakopee, MN
Estimated cost $19,888.76
• Repair and replace common area floor tiles, work to be performed by RAK
Construction, Inc. of East Bethel, MN.
Estimated cost $3,679.41
• Replace ceiling tiles in Cedar Conference Room, work to be performed by
Acoustical Concepts, Inc. of Shakopee, MN.
Estimated cost $2,495.
• Install electronic door lock on main office door, work to be performed by Pro-Tec
Design of Minneapolis, MN.
Estimated cost $1,796.39.
• Install room name signs throughout the building signs to be purchased from MN
State Industries of Moose Lake, MN. Room name signs to be installed by Public
Works Staff.
Estimated cost $2,500.00
Recommendation:
Staff recommends the City Council approve the quotes to perform the building
maintenance needs and building alterations as listed from the various vendors and
contractors at the Community Center at a cost of $39,766.63, and use the funds from
account 480-4180-7050 which includes $40,000.00 for expansion and remodel of the
exercise room. Staff also recommends a 5% contingency of $1,988.33 for any
unforeseen issues that may arise to be funded from account 252-4350-5130, Repairs
Equipment, for a total estimated project cost of $41,754.96.
Respectfully submitted,
Don Peterson
Public Works Supervisor
RESOLUTION 8637
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING THE BUILDING ALTERATIONS AND BUILDING MAINTENANCE
NEEDS FOR COMMUNITY CENTER
WHEREAS, the City has an agreement with the YMCA to operate the
Community Center, and;
WHEREAS, the City Council will adopt a budget and a 5 year capital
improvement plan for the Community Center, and;
WHEREAS, Public Works Staff has met with the YMCA Staff members regarding
building alterations for the Community Center and the YMCA advisory committee, and;
WHEREAS, Public Works Staff had been working for several months to acquire
quotes for these building alterations and maintenance items.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Mounds View, Ramsey County, Minnesota as follows:
1. Approves Expand the conference rooms (A108 and A110) combining these
into one large conference/ training room with audio visual components and
smaller tables. The YMCA Staff calculated a 5 year pay back with the renting
the room at a rate of $30 for residents and $60 for nonresidents. At a cost of
$9,407.00
2. Purchasing New Kitchen Equipment and replacing the ceiling tiles. Kitchen
equipment would include new range, dishwasher, proffer cabinet, work table,
and wire shelving for cooler. Purchased from Rapids Restaurant Equipment
of St. Paul Mn. New Ceiling tiles installed by Acoustical Concepts, Inc. of
Shakopee, MN
Estimated cost $19,888.76
3. Repair and replace common area floor tiles, work to be performed by RAK
Construction, Inc. of East Bethel MN. Estimated cost $3,679.41
4. Replace ceiling tiles in Cedar Conference Room, work to be performed by
Acoustical Concepts, Inc. of Shakopee, MN. Estimated cost $2,495.
5. Install electronic door lock on main office door, work to be performed by Pro-
Tec Design of Minneapolis MN. Estimated cost $1,796.39.
6. Install room name signs throughout the building signs to be purchased from
MN State Industries of Moose Lake MN. Room name signs to be installed by
Public Works Staff. Estimated cost $2,500.00.
7. Staff also recommends a 5% contingency of $1,988.33 for any unforeseen
issues that may arise to be funded from account 252-4350-5130, Repairs
Equipment.
8. City Council approve the quotes to perform the building maintenance needs
and building alterations as listed from the various vendors and contractors at
the Community Center at a cost of $39,766.63, and use the funds from
account 480-4180-7050 which includes $40,000.00 for expansion and
remodel of the exercise room.
9. The Mayor and City Administrator are hereby authorized and directed to
execute all appropriate documents to effectuate the actions contemplated by
this resolution.
10. The Mayor and City Administrator, Staff and consultants are hereby
authorized and directed to take any and all additional steps and actions
necessary or convenient in order to accomplish the intent of this Resolution.
Adopted this 10th day of October, 2016.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(seal)
Item No:7B
Meeting Date: October 10, 2016
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Don Peterson, Public Works Supervisor
Item Title/Subject: Resolution 8637 Approve Building Alterations and Building
Maintenance needs for Community Center
Background:
The City of Mounds View has an agreement with the YMCA to run the City of Mounds
View Park and Recreation programs and the Community Center. In this agreement it
also states in Exhibit lll: Duties and responsibilities of the City (section 4) The City will
adopt a budget and a 5 year capital improvement plan for the Community Center on or
before December 31 for the subsequent year. In addition, work with YMCA to develop
and implement the capital improvement plan for the subsequent year.
Staff has met with the YMCA Staff members regarding building alterations for the
Community Center and a number of vendors and contractors were contacted for quotes.
The building alterations were then presented to the YMCA Advisory Committee to gain
input and further direction. During this meeting funding for the projects was discussed.
The 2016 special project fund budget has monies to expand and remodel the exercise
area. It was decided at this meeting not to pursue expanding the exercise area but to
use the funds towards the recommended building maintenance needs and building
alterations.
Discussion:
Staff had been working for several months to acquire quotes for these building
alterations and maintenance items.
The following is a breakdown of the projects being proposed in the Community Center;
• Expand the conference rooms (A108 and A110) combining these into one large
conference/ training room with audio visual components and smaller tables. The
YMCA Staff calculated a 5 year pay back with the renting the room at a rate of
$30 for residents and $60 for non-residents.
Estimated cost $9,407.00
• Purchasing New Kitchen Equipment and replacing the ceiling tiles. Kitchen
equipment would include new range, dishwasher, proffer cabinet, work table,
and wire shelving for cooler. Purchased from Rapids Restaurant Equipment of
St. Paul Mn. New Ceiling tiles installed by Acoustical Concepts, Inc. of
Shakopee, MN
Estimated cost $19,888.76
• Repair and replace common area floor tiles, work to be performed by RAK
Construction, Inc. of East Bethel, MN.
Estimated cost $3,679.41
• Replace ceiling tiles in Cedar Conference Room, work to be performed by
Acoustical Concepts, Inc. of Shakopee, MN.
Estimated cost $2,495.
• Install electronic door lock on main office door, work to be performed by Pro-Tec
Design of Minneapolis, MN.
Estimated cost $1,796.39.
• Install room name signs throughout the building signs to be purchased from MN
State Industries of Moose Lake, MN. Room name signs to be installed by Public
Works Staff.
Estimated cost $2,500.00
Recommendation:
Staff recommends the City Council approve the quotes to perform the building
maintenance needs and building alterations as listed from the various vendors and
contractors at the Community Center at a cost of $39,766.63, and use the funds from
account 480-4180-7050 which includes $40,000.00 for expansion and remodel of the
exercise room. Staff also recommends a 5% contingency of $1,988.33 for any
unforeseen issues that may arise to be funded from account 252-4350-5130, Repairs
Equipment, for a total estimated project cost of $41,754.96.
Respectfully submitted,
Don Peterson
Public Works Supervisor
Revised 5:35 P.M. October 10, 2016
RESOLUTION 8637
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING THE BUILDING ALTERATIONS AND BUILDING MAINTENANCE
NEEDS FOR COMMUNITY CENTER
WHEREAS, the City has an agreement with the YMCA to operate the
Community Center; and,
WHEREAS, the City Council will adopt a budget and a 5 year capital
improvement plan for the Community Center; and,
WHEREAS, Public Works Staff has met with the YMCA Staff members regarding
building alterations for the Community Center and the YMCA advisory committee; and,
WHEREAS, Public Works Staff had been working for several months to obtain
quotes for these building alterations and maintenance items.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Mounds View, Ramsey County, Minnesota, that the following improvements are
deemed necessary:
1. Expand the conference rooms (A108 and A110) by combining these into one
large conference / training room with audio / visual components and smaller
tables. The YMCA Staff calculated a 5 year payback renting the room at a
rate of $30 for residents and $60 for nonresidents. Work to be performed by
Public Works Staff. Cost of improvements total $9,407.00.
2. Purchase new kitchen equipment and replace ceiling tiles. Kitchen
equipment, purchased from Rapids Restaurant Equipment of St. Paul, MN,
would include new range, dishwasher, proffer cabinet, work table and wire
shelving for cooler. New ceiling tiles to be installed by Acoustical Concepts,
Inc. of Shakopee, MN. Estimated Total cost is $19,888.76.
3. Repair and replace common area floor tiles, work to be performed by RAK
Construction, Inc. of East Bethel MN. Estimated Total cost is $3,679.41.
4. Replace ceiling tiles in Cedar conference room, work to be performed by
Acoustical Concepts, Inc. of Shakopee, MN. Estimated Total cost is $2,495.
5. Install electronic door lock on main office door, work to be performed by Pro-
Tec Design of Minneapolis, MN. Estimated Total cost is $1,796.39.
6. Install room name signs throughout the building; signs to be purchased from
MN State Industries of Moose Lake, MN. Room name signs to be installed by
Public Works Staff. Estimated Total cost is $2,500.
NOW, THEREFORE, BE IT FURTHER RESOLVED by the City Council of the
City of Mounds View, Ramsey County, Minnesota, that the City Council approves the
quotes to perform the identified building maintenance needs and building alterations as
listed from the various vendors and contractors at the Community Center at a cost of
$39,766.63, using funds from account 480-4180-7050 which includes $40,000.00 for
expansion and remodel of the exercise room.
NOW, THEREFORE, BE IT FURTHER RESOLVED by the City Council of the
City of Mounds View, Ramsey County, Minnesota, that the City Council approves a 5%
contingency of $1,988.33 for any unforeseen issues that may arise from the above
improvements, to be funded from account 252-4350-5130, Repairs Equipment.
NOW, THEREFORE, BE IT FINALLY RESOLVED by the City Council of the City
of Mounds View, Ramsey County, Minnesota, that the Mayor and City Administrator are
hereby authorized and directed to execute all appropriate documents to effectuate the
actions contemplated herein and to take any and all additional steps and actions
necessary or convenient in order to accomplish the intent of this Resolution.
Adopted this 10th day of October, 2016.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(seal)
Item No: 7D
Meeting Date: October 10, 2016
Type of Business: CB
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Don Peterson, Interim Director of Public Works
Item Title/Subject: Resolution 8636 Approving Building Alterations and
Maintenance Items for Random and Groveland Park Shelter
Buildings
Background/Discussion:
The Public Works Department is responsible for overseeing the building maintenance
needs for the various park shelters.
In 2006, the club house from the City owned golf course, was moved to Random Park to
replace the shelter building. Random is one of the most heavily rented park buildings
and is used for, but not limited to, birthday parties, wedding showers and various
meetings.
Groveland Park shelter building was built in 2006 and is used for summer programming
with the YMCA and is also rented out. Groveland Park included an ice rink and the
building was used during the winter months until 2012 when attendance for the skating
rinks declined and did not warrant the cost of maintaining the rink or operating the
building during the winter.
Both park buildings have seen minor to routine maintenance and repairs over the years.
Further Discussion:
Staff has received several comments from the users of the Random building stating that
the building is looking “worn and tired”. These comments and concerns were presented
to the Park and Recreation and Forestry Commission (Commission).
The Commission toured the parks earlier this year and discussed a number of options
to address the building concerns. Staff and the Commission consulted with RAK
Construction which, along with the City, is a member of the National Joint Powers
Alliance (NJPA) to discuss options and needs of the building.
The following pictures document a few of the concerns that are addressed in this Staff
Report:
Install New Carpet Remove walls from old office area
Repair fascia and rotten wood
re
RAK Construction provided an estimate for the building alterations and maintenance
needs. The Commission reviewed all the options and decided to move forward with the
following items:
• Outside building maintenance needs to include wrapping the soffits and
fascia, and repairing weathered or rotten wood
Estimated cost $10,175.00
• Inside building demo wall of old office in Northwest corner, patch walls and
ceiling, relocate sprinklers and relocate the electrical created by the demo
work
Estimated cost $6,883.86
• Update lighting to from mercury vapor to LED
Estimated cost $6,434.18 less rebate from Xcel Energy of
$1,594.33
• New Carpet installed in the building
Estimated cost $4,564.34
• Painting of ceilings and walls
Estimated cost $300.00
The Commission also discussed Groveland Park shelter and its function, since the
building is not used in the winter months for a warming house. The Commission
discussed “softening” the aesthetics inside of the building to entice others to rent and
utilize it in a similar manor to Random Park Shelter.
The Commission thought by installing carpet in the main area and tile in the kitchenette
and rest rooms the building would have less of a park brick shelter building. Staff
received an estimate of $6,665.87 for installing carpet and tile.
Total for both Random and Groveland Park Shelter improvements is $36,617.58.
The adopted 2016 budget, Park Dedication, 451-4470-7050 includes $20,000.00 for
Random Park improvements and the City received $1,528.61 from Bethlehem Baptist
Church for flooring for the Groveland Park Shelter; the project is short funding of
$15,088.97.
In the same fund of 451-4470-7050, $50,000.00 is budgeted for Groveland Park
improvements for concrete replacement and refurbishing of the tennis courts. The
concrete work was completed. The tennis courts will not be refurbished this year; the
Commission will be discussing options for the playing surfaces located in all of the City
parks/facilities and the funding for this endeavor.
Recommendation:
Staff as well as the Park and Recreation and Forestry Commission recommends the
City Council approve Resolution 8636 for building and maintenance improvements at
Random and Groveland Park Shelters for a project cost of $36,617.58 to be funded
from account 451-4470-7050 to be completed by RAK Construction which, along with
the City, is a member of the National Joint Powers Alliance (NJPA). Staff also
recommends a 10% contingency of $3,661.76 for any unforeseen issues that may arise
for a total project cost of $40,279.34.
Respectfully submitted,
Don Peterson,
Public Works Supervisor
RESOLUTION 8636
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING BUILDING ALTERATIONS AND MAINTENANCE ITEMS FOR
RANDOM PARK AND GROVELAND PARK SHELTER BUILDINGS
WHEREAS, the Public Works Department is responsible for overseeing the
Building Maintenance needs for the various Park shelters, and;
WHEREAS, the Random and Groveland Park shelter buildings are used for City
programs and rented to the general public, and;
WHEREAS, in 2006, the club house from the City owned golf course, was moved
to Random Park to replace the shelter building, and;
WHEREAS, the Groveland Park shelter building was built in 2006, and;
WHEREAS, these park buildings have seen minor and routine maintenance
repairs over the past 10 years, and;
WHEREAS, the Park and Recreation and Forestry Commission toured the
buildings and heard concerns of the appearance and condition of the shelter buildings
and;
WHEREAS, Public Works Staff has received quotes from vendors for the needed
building maintenance and alterations.
WHEREAS, RAK Construction provided an estimate for the building alterations
and maintenance needs. The Commission reviewed all the options and decided to
move forward with the following items:
• Outside building maintenance needs to include wrapping the soffits and
fascia, and repairing weathered or rotten wood
Estimated cost $10,175.00
• Inside building demo wall of old office in Northwest corner, patch walls and
ceiling, relocate sprinklers and relocate the electrical created by the demo
work
Estimated cost $6,883.86
• Update lighting to from mercury vapor to LED
Estimated cost $6,434.18 less rebate from Xcel Energy of
$1,594.33
• New Carpet installed in the building
Estimated cost $4,564.34
• Painting of ceilings and walls
Estimated cost $300.00
Resolution 8636
Page 2
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Mounds View, Ramsey County, Minnesota as follows:
1) The estimated project cost is $36,617.58 and to include a 10%
contingency of $3,661.76, for a total project cost of $40,279.34 and to
be completed by RAK Construction which, along with the City, is a
member of the National Joint Powers Alliance (NJPA)
2) To be funded from the 2016 adopted budget, account 451-4470-7050
for the building maintenance needs and building alterations.
3) The Mayor and City Administrator are hereby authorized and directed
to execute all appropriate documents to effectuate the actions
contemplated by this resolution.
4) The Mayor and City Administrator, Staff and consultants are hereby
authorized and directed to take any and all additional steps and actions
necessary or convenient in order to accomplish the intent of this
Resolution.
Adopted this 10th day of October, 2016.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(seal)
Item No: 08D
Meeting Date: October 10, 2016
Type of Business: CA
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Resolution 8641, Approving Severance for Mary Springer,
Receptionist/Recycling Coordinator
Background
Effective October 5, 2016, Mary Springer resigned from her position as
Receptionist/Recycling Coordinator. Attached is Resolution 8641, which authorizes
severance to Ms. Springer in accordance with Sections 3.45 and 3.47 of the Mounds
View Personnel Manual. This position is a non-union, non-exempt classified position.
Discussion
In accordance with Section 3.45, of the Mounds View Personnel Manual:
Upon separation from the City, employees who have completed two or
more years of service and leave in good standing shall contribute 100% of
their eligible sick leave to their Retirement Health Savings Plan (RHSP).
Except as noted below, eligible sick leave is limited to 50% of an
employee’s sick balance, which is capped as follows:
Base cap = 960 hours. The base cap shall be increased by
20 hours per year for each year employed beyond ten years.
For example, a 15-year employee’s cap would be 1060 and
a twenty-year employee’s cap would be 1160 hours.
Resolution 8641 provides a payout of Ms. Springer’s accrued/unused sick time. In
accordance with Section 3.45 of Mounds View Personnel Manual, Ms. Springer is
authorized a sick time payout totaling $1,156.87 to her Retirement Health Savings Plan
(RHSP). This is calculated as 99.26 accrued/unused sick hours times 50% times her
hourly rate of $23.31.
Resolution 8641 provides a payout on Ms. Springer’s vacation time into her RHSP. In
accordance with Section 3.45 (c) of the Mounds View Personnel Manual, Ms. Springer is
authorized a vacation time payout totaling $2,400.46 into her RHSP. This calculated as
102.98 accrued/unused vacation hours times her hourly rate of $23.31.
Resolution 8641 provides a payout of Ms. Springer’s compensatory time. In accordance
with Section 3.47 of the Mounds View Personnel Manual, Ms. Springer is authorized a
compensatory time cash payout totaling $775.05. This is calculated at 33.25 hours times
her hourly rate of $23.31.
Item 08D
October 10, 2016 City Council Meeting
Page 2
Recommendation
Staff recommends approving Resolution 8641 in accordance with Sections 3.45 and 3.47
of the Mounds View Personnel Manual.
Respectfully submitted,
_______________________
Desaree Crane
Revised as of Oct 10, 2016 at 830am
RESOLUTION NO. 8641
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING SEVERANCE PAYMENT TO
RECEPTIONIST/RECYCLING COORDINATOR
MARY SPRINGER
WHEREAS, Mary Springer submitted her resignation effective October 5, 2016; and
WHEREAS, the balance of accrued and unused sick leave time is 99.26 hours; and
WHEREAS, the balance of accrued and unused vacation is 102.98 hours; and
WHEREAS, the balance of accrued and unused compensatory time is 33.25 hours; and
WHEREAS, Mary Springer’s current rate of pay is $23.31 per hour; and
WHEREAS, in accordance with Section 3.45 of the Mounds View Personnel Manual, the
maximum potential payout of accrued/unused sick time will be 99.26 hours x 50% x her hourly
rate of $23.31 = $1,156.87 into Mary Springer’s Retirement Health Savings Plan (RHSP); and
WHEREAS, in accordance with Section 3.45(c) of the Mounds View Personnel Manual,
the maximum potential payout of accrued/unused vacation time will be 102.98 hours x her
hourly rate of $23.31= $2,400.46 into Mary Springer’s RHSP; and
WHEREAS, in accordance with Section 3.47 of the Mounds View Personnel Manual the
maximum potential cash payout of Mary Springer’s accrued/unused compensatory time will be
33.25 x her hourly rate of $23.31 = $775.05.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council approves a
one-time payout of sick time and vacation time not to exceed $3,557.33 into Ms. Springer’s
RHSP in accordance with Section 3.45 of the Mounds View Personnel Manual.
NOW, BE IT FURTHER RESOLVED that the Mounds View City Council approves a
one-time cash payout of compensatory time not to exceed $771.73 $775.05 in accordance with
Sections 3.47 of the Mounds View Personnel Manual.
Adopted this 10th day of October, 2016.
________________________________
Joe Flaherty, Mayor
ATTEST:
________________________________
James Ericson, City Administrator
(seal)
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1
CITY OF MOUNDS VIEW 2
RAMSEY COUNTY, MINNESOTA 3
4
Regular Meeting 5
September 12, 2016 6
Mounds View City Hall 7
2401 County Road 10, Mounds View, MN 55112 8
7:09 P.M. 9
10
11
1. MEETING IS CALLED TO ORDER 12
13
2. PLEDGE OF ALLEGIANCE 14
15
3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 16
17
NOT PRESENT: None. 18
19
4. APPROVAL OF AGENDA 20
A. Monday, September 12, 2016, City Council Agenda. 21
22
Council Member Mueller suggested Item 6B be moved to later in the meeting to accommodate 23
Sheriff Bostrom’s schedule. 24
25
MOTION/SECOND: Mueller/Gunn. To Approve the Monday, September 12, 2016, agenda as 26
amended. 27
28
Ayes – 5 Nays – 0 Motion carried. 29
30
5. PUBLIC INPUT 31
32
None. 33
34
6. SPECIAL ORDER OF BUSINESS 35
A. Constitution Week Proclamation 36
37
Mayor Flaherty read a proclamation in full for the record declaring September 17, 2016 through 38
September 23, 2016 to be Constitution Week in the City of Mounds View. 39
40
B. Ramsey County Sheriff Matt Bostrom 41
42
Ramsey County Sheriff Matt Bostrom was unable to attend this evening. 43
44
7. COUNCIL BUSINESS 45
Mounds View City Council September 12, 2016
Regular Meeting Page 2
A. Resolution 8622, Authorizing Certification of the Preliminary General Fund 1
Budget and Preliminary Property Tax Levy for Fiscal Year 2017. 2
3
Finance Director Beer requested the Council authorize certification of the preliminary general 4
fund budget and property tax levy for 2017. He explained State Statute requires the City to 5
certify a levy and budget to the County Auditor by September 30th. He reported the Council 6
could always lower the budget and levy after September 30th but there could be no increases. It 7
was noted the City was considering a tax levy 2.5% increase for 2017. Staff reviewed the 8
preliminary budget and tax levy in further detail with the Council and recommended approval. 9
10
Mayor Flaherty recommended the Council maximize the levy at this time and make necessary 11
cuts prior to December. He supported the Council adopting a tax levy of 3.4%. He saw this levy 12
increase as a placeholder until the City could get further answers on the EDA levy. 13
14
MOTION/SECOND: Flaherty/Mueller. To Waive the Reading and Adopt Resolution 8622, 15
Authorizing Certification of the Preliminary General Fund Budget and Preliminary Property Tax 16
Levy of 3.4% for Fiscal Year 2017. 17
18
Council Member Meehlhause stated he could support the 3.4% levy amount and was proud of the 19
fact that the City had a balanced budget. He was pleased that the City’s tax capacity had 20
increased in the past year due to the completion of new developments. 21
22
Council Member Gunn believed it was a good decision to increase the levy to 3.4% until further 23
information was provided by staff regarding the HRA/EDA levy. 24
25
Brian Amundsen, 3048 Wooddale Drive, thanked the Council for hearing his previous concerns 26
regarding the EDA levy. He requested further information on the transfers that would occur in 27
order to balance the City’s budget. Finance Director Beer discussed the fund transfers in detail. 28
29
Finance Director Beer provided the Council with a revised Resolution for approval reflecting a 30
3.4% tax levy increase. 31
32
Mayor Flaherty read the revised Resolution aloud for the record. 33
34
Ayes – 4 Nays – 1 (Hull) Motion carried. 35
36
B. Resolution 8623, Approving the Mounds View Economic Development 37
Authority’s Preliminary Special Benefits Tax for Fiscal Year 2017. 38
39
Finance Director Beer requested the Council formally approve the EDA’s preliminary special 40
benefits tax for 2017. He explained that if adopted the EDA levy would represent a 2.26% 41
increase in the City’s tax levy. 42
43
Mayor Flaherty indicated this levy could be reduced between now and December, but could not 44
increase. Finance Director Beer stated this was the case. 45
Mounds View City Council September 12, 2016
Regular Meeting Page 3
1
Brian Amundsen, 3048 Wooddale Drive, appreciated the fact that the EDA was looking into 2
addressing economic issues. He discussed how the EDA tax levy would have to be used for 3
housing and redevelopment. He suggested the EDA budget be approved prior to the levy request 4
in the future. 5
6
MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 8623, 7
Approving the Mounds View Economic Development Authority’s Preliminary Special Benefits 8
Tax for Fiscal Year 2017. 9
10
Ayes – 5 Nays – 0 Motion carried. 11
12
C. Resolution 8626, Approving Revisions to the Public Service Officer (PSO) 13
Job Description and Advertising for a new Community Service Officer 14
(CSO) Position. 15
16
Assistant City Administrator Crane requested the Council approve revisions to the Public Service 17
Officer (PSO) job description and advertise for a new Community Service Officer (CSO) 18
position. She explained the City’s current PSO has resigned her position which gave 19
management the opportunity to review the City’s staffing model and job description. Staff 20
recommended the PSO position be changed to a CSO in order to remain consistent with 21
surrounding communities. It was noted the salary for the position would remain the same. The 22
hiring timeline was reviewed with the Council and staff recommended approval of the revisions 23
and advertisement of the CSO position. 24
25
Council Member Mueller asked if this was a non-exempt position. Assistant City Administrator 26
Crane reported this was the case. 27
28
Mayor Flaherty supported the CSO conducting code enforcement on behalf of the City. 29
30
MOTION/SECOND: Mueller/. To Waive the Reading and Adopt Resolution 8626, Approving 31
Revisions to the Public Service Officer (PSO) Job Description and Advertising for a new 32
Community Service Officer (CSO) Position. 33
34
Council Member Mueller questioned how staff would be advertising the CSO position. Assistant 35
City Administrator Crane described the numerous ways staff would be advertising the CSO 36
position. 37
38
Ayes – 5 Nays – 0 Motion carried. 39
40
D. Resolution 8624, Adopting a Special Assessment Levy for Private 41
Improvements in Area I of the Street and Utility Improvement Program. 42
43
Finance Director Beer requested the Council consider adopting a special assessment levy for 44
private improvements for Area I. He explained the residents listed have waived their right to a 45
Mounds View City Council September 12, 2016
Regular Meeting Page 4
public hearing and understood a $35 administrative fee would be placed on their assessment. 1
Staff recommended the Council approve the special assessment levies. 2
3
Mayor Flaherty questioned the term of the levies. Finance Director Beer reported the 4
assessments would begin in 2017 and would have a term of five years. 5
6
MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 8624, 7
Adopting a Special Assessment Levy for Private Improvements in Area I of the Street and Utility 8
Improvement Program. 9
10
Council Member Mueller was pleased that these residents took advantage of the opportunity to 11
improve their property during the Street and Utility Improvement Project. 12
13
Ayes – 5 Nays – 0 Motion carried. 14
15
E. Resolution 8627, Approving the Hire of Margaret Hicks to the Position of 16
Police Records/Evidence Technician. 17
18
Assistant City Administrator Crane requested the Council approve the hire of Margaret Hicks to 19
the position of Police Records/Evidence Technician. She explained this position would be 20
vacant after the retirement of Kathy Bittner on September 30th. She noted the Police Civil Service 21
Commission discussed this matter and supported the hiring process. She commented further on 22
the hiring process that was followed by staff and recommended the hiring of Margaret Hicks. 23
24
Council Member Meehlhause asked if Ms. Hicks had prior experience. Assistant City 25
Administrator Crane reported Ms. Hicks had extensive experience. Police Chief Harder 26
explained Ms. Hicks was familiar with the Zeurcher system which would be of great help to the 27
City of Mounds View. 28
29
MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8627, 30
Approving the Hire of Margaret Hicks to the Position of Police Records/Evidence Technician. 31
32
Ayes – 5 Nays – 0 Motion carried. 33
34
F. Resolution 8617, Authorizing the Sending of a Notice of Termination of 35
Lease to Creative Kids Academy – Mounds View, Inc. 36
37
City Administrator Ericson stated this item was before the Council previously in August. He 38
explained the matter was tabled and action was being requested this evening. He noted the 39
owners of Creative Kids Academy were in attendance to address the Council. He explained 40
Creative Kids Academy has been in operation at the Community Center since 2009. He reported 41
it has been the City’s goal to have non-profit, government essential services within the 42
Community Center. However, when the original tenant moved out the community wanted 43
another childcare option. 44
45
Mounds View City Council September 12, 2016
Regular Meeting Page 5
City Administrator Ericson understood that Creative Kids Academy was providing high quality 1
child care services to the community. He indicated the issue before the Council was the 2
opportunity to have YMCA provide these services in order to create greater efficiencies within 3
the entire building than were presently being considered. He commented on the benefits this new 4
model would have on the community and City. He requested the Council further discuss the 5
YMCA proposal and make a determination if this would be the best direction for the City. 6
7
Mayor Flaherty explained this topic has been discussed on two separate occasions by the City 8
Council with the owners of Creative Kids Academy and representatives from the YMCA. He 9
reported the Council would be making a determination on this matter this evening. He requested 10
comment from both parties at this time. 11
12
Greg Waibel, COO of the YMCA, stated the YMCA was a non-profit that has proudly served the 13
community of Mounds View for the past 17 years. He believed the YMCA’s proposal offered 14
residents a better use of the space at the Community Center. He reported the YMCA would work 15
diligently to provide a smooth transition for the new child care center. He encouraged Creative 16
Kids Academy to work with the YMCA on this matter. He noted he has spoken to the State 17
licenser and have been told the process can be seamless. He believed a “No” vote would not 18
honor the residents of Mounds View, while a “Yes” vote would affirm the proper use of tax-19
payer resources. 20
21
Mr. Garg, Creative Kids Academy, was disappointed with this entire situation and how he was 22
being made out to be the bad guy. He felt that his business was being taken from him. He then 23
read off a top ten list of why Creative Kids Academy was the proper choice for the City Council. 24
He explained if his lease was terminated over 300 lives would be impacted, many of which were 25
Mounds View residents. He did not believe the proposed savings were valid. He explained that 26
families that qualified for State subsidies would not be allowed to be a part of the YMCA 27
program until they were four star certified, which would take over a year to receive. He feared 28
how his teachers and staff would be impacted by losing their jobs. He stated this was not just a 29
business to him, but rather this was his passion. He indicated he enjoyed building relationships, 30
providing support to families, and healthy food for hungry children. He requested the Council 31
not discount the positive work that was being done by the Creative Kids Academy. He described 32
the enrichment programs offered by CKA noting these were being offered free of charge to 33
students. 34
35
Mr. Garg encouraged the Council not to disrupt the lives of countless children in Mounds View 36
by terminating his lease. He feared how these children and families would be stressed. He 37
believed the City should not fix something that was not broken. He commented on the amount 38
funding he had available to assist families in need and did not believe the YMCA would have 39
this amount of money available. He reported 40% of his families required a subsidy. 40
41
Mr. Garg explained CKA was the only small child care provider in Mounds View that was 42
accredited and four star. By letting his lease terminate, Mounds View would lose this 43
opportunity for all of its families. He feared how Mounds View families would be impacted by 44
only having KinderCare and the YMCA as their child care provider options. The differences 45
Mounds View City Council September 12, 2016
Regular Meeting Page 6
between CKA and KinderCare were further discussed. He believed CKA could serve the 1
community best. He understood that the City could save a small amount of money by having the 2
YMCA provide childcare. However, he urged the Council to consider the long-term value of 3
these children and the valuable services that are being provided by CKA. He stated that he has 4
worked very hard to create the child care center that he has and has paid a lot of money to use 5
and improve that space. He made these investments because he was passionate about serving his 6
families. 7
8
Council Member Mueller asked if Mr. Garg was a part of the original Creative Kids child care 9
center. Mr. Garg explained he was not, but stated he acquired the lease with a partner in 2009. 10
11
Council Member Gunn stated she has considered both sides of this matter. She explained she has 12
tried to view this matter strictly from a business point of view, in addition to an emotional point 13
of view. In the end, she believed the City should honor the contract it has in place with Creative 14
Kids Academy. For that reason, she would not support the resolution. 15
16
Council Member Mueller thanked both parties for the information that has been provided to the 17
Council. She discussed the matter from a business perspective and understood that Creative Kids 18
Academy was willing to pay the property taxes. After thoughtfully weighing both sides of the 19
matter, she wanted to see the City honor the current lease. 20
21
Council Member Hull explained his opinion has not changed since the work session meeting. He 22
was in favor of keeping the contract with Creative Kids Academy. 23
24
Council Member Meehlhause noted he visited Creative Kids Academy last week with City 25
Administrator Ericson and thanked Mr. Garg for the tour. He then read a written statement for 26
the record. He believed this was a very difficult decision for the City Council given the fact the 27
Council was being forced to choose between two outstanding entities within the community. It 28
was his opinion that the community would continue to benefit regardless of the outcome. He 29
appreciated Mr. Garg’s comments and understood the passion he had for his organization. He 30
noted Creative Kids Academy has been an excellent tenant for the City since 2009 with zero 31
issues associated with their monthly rental payment. 32
33
Council Member Meehlhause continued his statement by indicating he did not appreciate the 34
comments made by Mr. Garg regarding the YMCA’s hostile takeover of his business and feared 35
these comments detracted from his otherwise positive presentation. He explained the City has 36
had a great partnership with the YMCA for the past 18 years. He appreciated the Y’s dedication 37
to the community by offering successful programming. 38
39
Council Member Meehlhause stated after touring the childcare space he agreed with Mr. Garg 40
that it would be difficult to utilize this space after hours. However, there was some open space 41
that could be used by the Boy Scouts or Mounds View Lions. He then discussed the 42
accreditation process that would have to be followed by the YMCA. He believed it was in the 43
best interest of the community to send the notice of termination of lease to Creative Kids 44
Academy. He commented on the savings the City would receive if the lease were terminated. 45
Mounds View City Council September 12, 2016
Regular Meeting Page 7
He explained that program participation was on the rise at the Community Center and he 1
believed the building would be better utilized during non-business hours if the CKA lease were 2
terminated. He stated the Community Center belonged to all Mounds View residents and it was 3
his opinion that it was the Council’s responsibility to decide how this was best achieved. He 4
understood CKA has been an excellent tenant for the City since 2009 but noted the YMCA has 5
been a partner with the City since 1998. In conclusion, it was with a heavy heart that Council 6
Member Meehlhause supported the notice of termination being sent to CKA. 7
8
Mayor Flaherty stated this was a very tough decision for the City Council. He believed the 9
proposal was brought to the City prematurely. He explained that he supported the Council 10
honoring the existing contract. He thanked everyone for the thoughtful discussion on this topic. 11
12
MOTION/SECOND: Hull/Mueller. To Waive the Reading and Deny Resolution 8617, 13
Authorizing the Sending of a Notice of Termination of Lease to Creative Kids Academy – 14
Mounds View, Inc. 15
16
Ayes – 4 Nays – 1 (Meehlhause) Motion carried. 17
18
G. Resolution 8625, Approving the Extension of the Department of Natural 19
Resources 2012-2014 Community Forest Bonding Grant and Approving 20
Additional Funding for Replacement Tree Plantings. 21
22
Public Works Supervisor Peterson requested the Council approve the extension of the DNR 23
Community Forest Bonding Grant and approve additional funding for replacement tree plantings. 24
He explained in 2012 the Council accepted a grant from the DNR for Emerald Ash Borer. He 25
reported there has been no outbreaks within the City limits to date. However, it was decided to 26
remove trees in conjunction with Area I of the Street and Utility Improvement Project. Staff 27
recommended $6,428 in grant funding be used to replace ash trees. 28
29
MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 8625, 30
Approving the Extension of the Department of Natural Resources 2012-2014 Community Forest 31
Bonding Grant and Approving Additional Funding for Replacement Tree Plantings. 32
33
Ayes – 5 Nays – 0 Motion carried. 34
35
H. Resolution 8628, Authorizing Blue Earth Labs and Hawking Water 36
Treatment Group to Perform Repairs on Water Treatment Plant #2 Filter 37
Media Cleaning. 38
39
Public Works Supervisor Peterson requested the Council authorize Blue Earth Labs and Hawking 40
Water Treatment Group to perform filter media cleaning repairs on Water Treatment Plant #2. 41
He explained there has been a decrease in the water production out of Well 5 and Water 42
Treatment Plant #2. The cause was investigated by staff and it was determined the filters were in 43
need of cleaning. He explained the expense for the cleaning was $7,140. 44
45
Mounds View City Council September 12, 2016
Regular Meeting Page 8
Council Member Mueller thanked staff for the thorough report. She asked if any preventive 1
maintenance was ever conducted on the media filters. Public Works Supervisor Peterson did not 2
believe a maintenance plan had been created. 3
4
Council Member Mueller questioned if the manganese and sand could be removed from the 5
reservoir. Public Works Supervisor Peterson reported the sediment would be removed and 6
placed in the sanitary waste. He explained that this well has not been online since the problem 7
was discovered. 8
9
Council Member Meehlhause questioned where Well #5 was located. Public Works Supervisor 10
Peterson reported this well was located at Long Lake Road and Ridge Lane. 11
12
Mayor Flaherty understood the filter would be cleaned. He inquired how the City would know if 13
the filter cleaning worked. Public Works Supervisor Peterson described the filter was made up 14
of layers of rock and once the cleaning was completed the well production should increase. 15
16
MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 8628, 17
Authorizing Blue Earth Labs and Hawking Water Treatment Group to Perform Repairs on Water 18
Treatment Plant #2 Filter Media Cleaning. 19
20
Ayes – 5 Nays – 0 Motion carried. 21
22
8. CONSENT AGENDA 23
A. Schedule a Public Hearing for Monday, September 26, 2016, at 7:00 p.m., to 24
Consider a Transfer of an Off-Sale Intoxicating Liquor License from 25
Applebaum, LLC (doing business as Big Top Liquor) to Merwin Liquors 26
located at 2577 Mounds View Boulevard. 27
28
MOTION/SECOND: Flaherty/Mueller. To Approve the Consent Agenda as presented. 29
30
Ayes – 5 Nays – 0 Motion carried. 31
32
9. JUST AND CORRECT CLAIMS 33
34
Finance Director Beer answered the Council's questions related to claims. 35
36
MOTION/SECOND: Meehlhause/Hull. To Approve the Just and Correct Claims as presented. 37
38
Ayes – 5 Nays – 0 Motion carried. 39
40
10. APPROVAL OF MINUTES 41
42
None. 43
44
11. REPORTS 45
Mounds View City Council September 12, 2016
Regular Meeting Page 9
A. Reports of Mayor and Council. 1
2
Council Member Mueller reported Minnesota Women in Local Government would be hosting a 3
program on Friday, September 23rd where Michelle Purdue would be the guest speaker. 4
5
Council Member Mueller stated on Saturday, October 8th an Open House would be held at the 6
Blaine-Spring Lake Park-Mounds View Fire Department located on County Road 10. 7
8
Council Member Mueller indicated the First Annual Festival in the Park Craft and Vendor Fair 9
would be held on Sunday, October 9th at the Community Center from 1:00 p.m. to 5:00 p.m. 10
11
Council Member Mueller discussed the food donations that were made to the Ralph Reeder Food 12
Shelf at the Festival in the Park Car Show and thanked everyone for their participation. She 13
explained the Ralph Reeder Food Shelf was really in need at this time and encouraged the public 14
to consider making a donation. 15
16
Mayor Flaherty questioned how many vendors would be at the Festival in the Park Craft Show. 17
Council Member Mueller reported she currently had 10 vendors. 18
19
Council Member Gunn explained she attended the Suburban Ramsey Family Collaborative 20
meeting on Thursday, September 8th with Police Chief Harder. She indicated this group was 21
focusing its efforts to find organized activities for children to do after school. She understood 22
the Y would like to begin a Youth Council. She stated she would be attending further meetings 23
for this group. 24
25
Council Member Meehlhause reminded residents that live along US Highway 10 in the Laport 26
neighborhood to cast their vote for the MnDOT sound wall and to attend the neighborhood 27
meetings. He discussed how the voting would be processed by MnDOT. 28
29
Council Member Meehlhause indicated the YMCA Advisory Committee met today and 30
discussed the success of the Y’s summer programs. He reviewed the program revenue, park 31
rental, room rental and event rentals for 2016 compared to previous years. He reported fall sports 32
programs were underway and participation rates were looking good. He commented a youth 33
diabetes prevention program was going to begin shortly at the Y. He indicated the YMCA’s new 34
website for the event center was now up and running. 35
36
Council Member Gunn reported the Mounds View Public Schools would be holding a free youth 37
heart screening for all Mounds View and Irondale High School students. The screening would be 38
held at the Mounds View High School on Saturday, September 17th from 8:00 a.m. to 4:00 p.m. 39
The goal would be to have 300 students screened. 40
41
Council Member Meehlhause reminded the public the Mounds View Business Council would 42
meet next on Wednesday, September 14th at 7:30 a.m. at the Mermaid. The guest speaker will be 43
the Master Developer for the Rice Creek Commons development. 44
45
Mounds View City Council September 12, 2016
Regular Meeting Page 10
Council Member Meehlhause reviewed his upcoming meeting schedule for NYFS and Twin 1
Cities Gateway meeting. 2
3
Council Member Meehlhause encouraged the public to attend the Taste of Northeast event for 4
NYFS on Thursday, October 6th at the Vadnais Heights Commons at 5:30 p.m. 5
6
Council Member Meehlhause reported the Lion’s Annual All You Can Eat Spaghetti Dinner 7
would be held at the VFW in Spring Lake Park on Thursday, October 13th from 4:30 p.m. to 7:00 8
p.m. Tickets were $9.50 per person. 9
10
B. Reports of Staff. 11
1. Police Department Second Quarter Report 12
13
Police Chief Harder reviewed the Police Department’s Second Quarter Report with the City 14
Council. He discussed the highlights from the report noting the top crimes and citations 15
compared to 2015. He thanked Deputy Chief Steve Menard for his assistance with this report. 16
He commended the efforts of each officer within the department, especially the work being done 17
by the SRO and K-9 officers. He appreciated the positive interactions that his officers were 18
having with the public. He reported the Punt, Pass and Kick event would be held on Saturday, 19
September 17th at the Edgewood Middle School. He discussed some new events that he was 20
hoping to host within Mounds View, such as a New Americans Academy and Father Daughter 21
Ball. 22
23
Council Member Meehlhause asked if the Police Department was able to break down where 24
citations were issued for speeding. He understood that Red Oak and Groveland were concern 25
streets for speeding traffic. Police Chief Harder explained it would be difficult to track this by 26
location. He discussed how data gathered from speed trailers could be used to assist the Council 27
and Police Department in this area. He encouraged the Council and Mounds View residents to 28
visit RAIDS online. 29
30
Council Member Mueller believed the speed of traffic along Long Lake Road, County Road H, 31
Sunnyside and Irondale Road were also areas of concern. Police Chief Harder requested this 32
information be forwarded to him and he would review this further with his staff. 33
34
Mayor Flaherty thanked Police Chief Harder for his report. 35
36
City Administrator Ericson reported on Wednesday he would be attending a meeting at CTV. 37
38
C. Reports of City Attorney. 39
40
There was nothing additional to report. 41
42
12. Next Council Work Session: Monday, October 3, 2016, at 7:00 p.m. 43
Next Council Meeting: Monday, September 26, 2016, at 7:00 p.m. 44
Mounds View City Council September 12, 2016
Regular Meeting Page 11
1
13. ADJOURNMENT 2
3
The meeting was adjourned at 9:29 p.m. 4
5
Transcribed by: 6
7
Heidi Guenther 8
TimeSaver Off Site Secretarial, Inc. 9
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1
CITY OF MOUNDS VIEW 2
RAMSEY COUNTY, MINNESOTA 3
4
Regular Meeting 5
September 26, 2016 6
Mounds View City Hall 7
2401 Mounds View Blvd, Mounds View, MN 55112 8
7:01 P.M. 9
10
11
1. MEETING IS CALLED TO ORDER 12
13
2. PLEDGE OF ALLEGIANCE 14
15
3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 16
17
NOT PRESENT: None. 18
19
4. APPROVAL OF AGENDA 20
A. Monday, September 26, 2016, City Council Agenda. 21
22
MOTION/SECOND: Mueller/Gunn. To Approve the Monday, September 26, 2016, agenda as 23
presented. 24
25
Ayes – 5 Nays – 0 Motion carried. 26
27
5. PUBLIC INPUT 28
29
None. 30
31
6. SPECIAL ORDER OF BUSINESS 32
A. Proclamation – Minnesota Manufacturers Week in Mounds View. 33
34
Mayor Flaherty read a proclamation in full for the record declaring October 2, 2016 through 35
October 8, 2016 to be Minnesota Manufacturers week in the City of Mounds View. He stated he 36
was proud of the numerous manufacturing companies located in the City of Mounds View. 37
38
7. COUNCIL BUSINESS 39
A. 7:00 p.m., Public Hearing: Resolution 8630, a Resolution to Consider a 40
Transfer of an Off-Sale Liquor License from Applebaum, LLC (doing 41
business as Big Top Liquors) to Merwin Liquors located at 2477 Mounds 42
View Boulevard. 43
44
Assistant City Administrator Crane requested the Council consider transferring an Off-Sale 45
Mounds View City Council September 26, 2016
Regular Meeting Page 2
Liquor License from Applebaum, LLC (Big Top Liquors) to Merwin Liquors for the property 1
located at 2477 Mounds View Boulevard. She reported Merwin Liquors currently owns stores in 2
Maplewood, Falcon Heights, Brooklyn Park and North Minneapolis. It was noted Merwin 3
Liquors has submitted all necessary fees and paperwork to the City. There was no outstanding 4
utility or property tax fees on the property. Staff reviewed the request in further detail and 5
recommended the Council hold a public hearing and approve the liquor license transfer, 6
contingent upon a satisfactory fire inspection. 7
8
Mayor Flaherty opened the public hearing at 7:07 p.m. 9
10
Hearing no public input, Mayor Flaherty closed the public hearing at 7:07 p.m. 11
12
Mayor Flaherty thanked Big Top Liquors for being a great partner to the community. He 13
questioned what drew Merwin Liquors to this location. Mr. Cohen, Merwin Liquors, explained 14
he was friends with some of the members of Big Top Liquor and he was approached about the 15
possibility of acquiring this store. He was excited about the opportunity to expand his business 16
in Mounds View. 17
18
Council Member Mueller encouraged Merwin Liquors to conduct yearly code enforcement 19
training for their employees. Mr. Cohen noted he was a member of the MLBA and described the 20
training that was offered to his employees twice per year. 21
22
Council Member Mueller questioned if any of the Big Top employees would be retained by 23
Merwin Liquors. Mr. Cohen indicated he would be meeting with the current employees to 24
discuss this matter. 25
26
Council Member Mueller asked when Merwin Liquors would be acquiring the property. Mr. 27
Cohen anticipated he would have the purchase wrapped up in the next six weeks. At this time, 28
Joel Frampton was introduced to the City Council noting he would serve as the liquor store’s 29
manager. 30
31
MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 8630, a 32
Resolution to Consider a Transfer of an Off-Sale Liquor License from Applebaum, LLC (doing 33
business as Big Top Liquors) to Merwin Liquors located at 2477 Mounds View Boulevard, 34
contingent upon a fire inspection. 35
36
Ayes – 5 Nays – 0 Motion carried. 37
38
B. Resolution 8631, a Resolution to Consider Revisions to the 2016 Fee 39
Schedule. 40
41
Assistant City Administrator Crane requested the Council consider a Resolution revising the 42
2016 Fee Schedule for the licensing of on tap and off tap microbreweries and distilleries. She 43
explained staff did a great deal of research on this subject and described how the proposed fees 44
were devised. Staff recommended approval of the revised fee schedule. 45
Mounds View City Council September 26, 2016
Regular Meeting Page 3
1
Council Member Mueller questioned how the City’s fees were related to neighboring 2
communities. Assistant City Administrator Crane explained the City’s proposed fees were in the 3
middle when compared to neighboring communities. 4
5
MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8631, 6
a Resolution to Consider Revisions to the 2016 Fee Schedule. 7
8
Mayor Flaherty supported the proposed fees and was pleased they were in line with the City’s 9
existing liquor licensing fees. 10
11
Council Member Mueller was pleased that the City was one step closer to having a microbrewery 12
within the community. 13
14
Ayes – 5 Nays – 0 Motion carried. 15
16
C. Resolution 8632, a Resolution Approving Severance for Former Public 17
Service Officer Samantha Drewry. 18
19
Assistant City Administrator Crane requested the Council approve severance for former Public 20
Service Officer Samantha Drewry. She explained PSO Drewry was due $7.11 for her unused 21
accrued sick time. In addition, $5.96 was due for her accrued vacation time and $250.56 was due 22
for her compensatory time. Staff recommended approval of the severance payouts. 23
24
MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8632, 25
a Resolution Approving Severance for Former Public Service Officer Samantha Drewry. 26
27
Council Member Mueller thanked PSO Drewry for her dedicated service to the community. 28
29
Mayor Flaherty wished PSO Drewry well in her new position. 30
31
Ayes – 5 Nays – 0 Motion carried. 32
33
D. Resolution 8633, a Resolution Approving the Promotion of Officer Benjamin 34
Knitter to the Position of Sergeant. 35
36
Assistant City Administrator Crane explained at the August worksession meeting, the Council 37
agreed to budget for a third Sergeant within the Police Department and also to promote from 38
within the department. The position was posted for internal candidates with five years of 39
experience and the three candidates were evaluated. Staff described the evaluation process in 40
further detail with the Council and recommend the promotion of Officer Benjamin Knitter to the 41
position of Sergeant. 42
43
Council Member Mueller asked if the promotion would leave a vacancy within the Police 44
Department. Police Chief Harder explained this was not the case. He indicated the department 45
Mounds View City Council September 26, 2016
Regular Meeting Page 4
was in the process of backgrounding officers to fill a previous vacancy. 1
2
Council Member Mueller noted a correction on Resolution 8633, noting the Resolution should 3
reflect Officer Benjamin Knitter was being recommended for promotion. 4
5
MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 8633, a 6
Resolution Approving the Promotion of Officer Benjamin Knitter to the Position of Sergeant. 7
8
Ayes – 5 Nays – 0 Motion carried. 9
10
E. Resolution 8634, Authorization to Advertise for Permit Technician in the 11
Community Development Department and Approve a Revised Job 12
Description. 13
14
Assistant City Administrator Crane requested the Council authorize the advertisement of a permit 15
technician in the Community Development Department and approve a revised job description. 16
She explained effective October 31st Barbara Benesch would be retiring after 38 years with the 17
City of Mounds View. It was anticipated the new employee would not begin working with the 18
City until January 2, 2017. Staff reviewed the revised job description and recommended the 19
Council authorize the advertisement of the position. 20
21
Mayor Flaherty questioned how the new employee would be trained. Assistant City 22
Administrator Crane explained she would be able to train the new employee for a portion of the 23
job, but noted several other staff members would also be assisting in the training. 24
25
Mayor Flaherty thanked Ms. Benesch for her valuable contributions to the City over the past 38 26
years. 27
28
Council Member Mueller questioned if a temp should be brought in to assist staff November 29
through December. City Administrator Ericson explained the City may seek assistance from 30
another community in order for the permitting process to continue running smoothly. He then 31
reviewed several minor changes to the job description. 32
33
MOTION/SECOND: Gunn/Hull. To Waive the Reading and Adopt Resolution 8634, 34
Authorization to Advertise for Permit Technician in the Community Development Department 35
and Approve a Revised Job Description. 36
37
Mayor Flaherty understood this retirement took the City by surprise and staff was now 38
scrambling. He encouraged staff to consider looking at the positions within the organization in 39
order for the City to be better prepared to make staffing changes. 40
41
Council Member Mueller thanked Ms. Benesch for providing the City with a one-month notice 42
on her retirement. 43
44
Ayes – 5 Nays – 0 Motion carried. 45
Mounds View City Council September 26, 2016
Regular Meeting Page 5
1
F. Resolution 8635, Authorization to Advertise for the Project Coordinator 2
Position in the Public Works Department. 3
4
Assistant City Administrator Crane requested the Council authorize for the advertisement of the 5
Project Coordinator position in the Public Works Department. She indicated Brandon Stenglein 6
has resigned his position with the City effective October 7th. She explained the job description 7
did not need to be revised and noted the position would begin working with the City of Mounds 8
View on January 2nd. 9
10
Mayor Flaherty questioned how the Public Works Department would move forward without this 11
position filled. Public Works Director Erickson stated staff would work through the situation for 12
the next three months and was looking forward to having a new staff member at the beginning of 13
the year. 14
15
MOTION/SECOND: Hull/Mueller. To Waive the Reading and Adopt Resolution 8635, 16
Authorization to Advertise for the Project Coordinator Position in the Public Works Department. 17
18
Council Member Meehlhause thanked Brandon Stenglein for his three years of dedicated service 19
to the City of Mounds View. 20
21
Council Member Mueller wished Brandon Stenglein well at his new position with the City of 22
Maple Grove. 23
24
Ayes – 5 Nays – 0 Motion carried. 25
26
G. Resolution 8638, Approving the Preliminary EDA Property Tax Levy 27
Request for Fiscal Year 2017. 28
29
Finance Director Beer requested the Council approve the preliminary EDA property tax levy 30
request for 2017. He explained the EDA reviewed this matter at their meeting prior the Council 31
meeting and approved the levy. He reported the City previously had three TIF districts to assist 32
with economic development. These TIF districts have been decertified and all funding to the 33
EDA has been lost. For this reason, a $60,000 EDA levy was being proposed to assist with 34
furthering the City’s economic development efforts. 35
36
Mayor Flaherty supported the EDA levy and believed this was the best way for the City to 37
continue funding economic development. 38
39
MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8638, 40
Approving the Preliminary EDA Property Tax Levy Request for Fiscal Year 2017. 41
42
Council Member Hull suggested the Council approve a $100,000 allotment from the General 43
Fund to the EDA and that the EDA levy be reduced to $50,000. 44
45
Mounds View City Council September 26, 2016
Regular Meeting Page 6
MOTION AMENDMENT: Hull/Flaherty. To Approve a $100,000 allotment to the EDA from 1
the General Fund and that the EDA levy be reduced to $50,000. 2
3
Mayor Flaherty understood where Council Member Hull was coming from in that he wanted to 4
see an increased General Fund transfer to the EDA in the amount of $100,000 and a reduced 5
EDA levy in the amount of $50,000. 6
7
Council Member Gunn questioned where the additional $50,000 would come from out of the 8
General Fund. Finance Director Beer explained at the last Council meeting a maximum levy of 9
3.4% was approved when only a 2.5% levy was required. He reported this .9% in tax levy or 10
$40,000 could be allotted to the EDA. He indicated the HRA levy could then be reduced to fall 11
in alignment with the Council’s needs. 12
13
City Administrator Ericson suggested the Council focus on the EDA levy and not on the General 14
Fund budget allotment at this time. He reported the General Fund budget would be further 15
reviewed by the Council over the coming months. He recommended the Council establish a levy 16
and noted the amount could be set as desired by the Council. 17
18
Council Member Gunn understood the EDA levy could be set high and reduced at a later date. 19
Mayor Flaherty stated this was correct. 20
21
Council Member Hull rescinded his motion to amend the original motion. The seconder, Mayor 22
Flaherty, agreed. 23
24
Mayor Flaherty called the question on the original motion. 25
26
Ayes – 4 Nays – 1 (Hull) Motion carried. 27
28
8. CONSENT AGENDA 29
30
Council Member Mueller asked to remove Item 8B. 31
32
A. Schedule a Public Hearing for Monday, October 10, at 7:00 p.m., to consider 33
the Major Subdivision of “Steil Addition”, consisting of two lots, located at 34
2940 County Road H2, and 7255 Hidden Hollow Court. 35
B. Resolution 8629, a Resolution to Consider Authorizing the Mayor and City 36
Administrator to Approve a Contract with Stantec to Complete Map work 37
for the 2018 Comprehensive Plan update. 38
39
MOTION/SECOND: Gunn/Meehlhause. To Approve the Consent Agenda as amended 40
removing Item 8B. 41
42
Ayes – 5 Nays – 0 Motion carried. 43
44
45
Mounds View City Council September 26, 2016
Regular Meeting Page 7
B. Resolution 8629, a Resolution to Consider Authorizing the Mayor and City 1
Administrator to Approve a Contract with Stantec to Complete Map work 2
for the 2018 Comprehensive Plan update. 3
4
Council Member Mueller discussed the information that was provided to the Council by staff 5
regarding the Comprehensive Plan bids. She understood four bids were requested and each bid 6
came up with different numbers. She reviewed the bids and projected hours needed to complete 7
the map work for the Comprehensive Plan. She asked if staff was comfortable with the proposed 8
hours and work needed. City Administrator Ericson stated staff supported the bid and proposed 9
hours submitted by Stantec. 10
11
MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 8638, 12
Approving the Preliminary EDA Property Tax Levy Request for Fiscal Year 2017. 13
14
Ayes – 5 Nays – 0 Motion carried. 15
16
9. JUST AND CORRECT CLAIMS 17
18
Finance Director Beer answered the Council's questions related to claims. 19
20
MOTION/SECOND: Gunn/Mueller. To Approve the Just and Correct Claims as presented. 21
22
Ayes – 5 Nays – 0 Motion carried. 23
24
10. APPROVAL OF MINUTES 25
A. August 22, 2016, City Council Meeting Minutes. 26
27
Council Member Mueller requested a correction on Page 6, Line 39, stating a comma should be 28
placed after the words Community Center. 29
30
Council Member Mueller requested a correction on Page 13, Line 21, stating the minutes should 31
reflect the Public Works seminar she was attending was Monday through Wednesday of the 32
following week. 33
34
Council Member Meehlhause requested a correction on Page 7, Line 44, eliminating the word 35
“the”. 36
37
Council Member Meehlhause requested a correction on Page 13, Line 34, changing evaluations 38
to interviews and changing this to he. 39
40
MOTION/SECOND: Gunn/Hull. To Approve the August 22, 2016, City Council meeting 41
minutes as corrected. 42
43
Ayes – 5 Nays – 0 Motion carried. 44
45
Mounds View City Council September 26, 2016
Regular Meeting Page 8
B. September 12, 2016, Closed Meeting Minutes. 1
2
MOTION/SECOND: Mueller/Meehlhause. To Approve the September 12, 2016, Closed 3
meeting minutes as presented. 4
5
Ayes – 5 Nays – 0 Motion carried. 6
7
11. REPORTS 8
A. Reports of Mayor and Council. 9
10
Council Member Meehlhause was pleased to report the residents living along US Highway 10 11
and I35W will be receiving a sound wall. 12
13
Council Member Meehlhause stated he attended a Twin Cities Gateway board meeting last week 14
where the group discussed its financial standing and approved the 2016-2017 operating budget. 15
16
Council Member Mueller thanked Council Member Meehlhause for his time and efforts 17
concerning the sound walls. She indicated the City has been trying to get these sound walls for 18
the past 20 years. 19
20
Council Member Mueller reported on Friday, September 23rd she attended the Minnesota Women 21
in Local Government Luncheon at the League of Minnesota Cities office. 22
23
Council Member Mueller explained on Saturday, October 8th the Mounds View/Spring Lake 24
Park/Blaine Fire Department would be holding an Open House at Fire Station 1 from 1:00 p.m. 25
to 4:00 p.m. 26
27
Council Member Mueller invited the public to attend the Festival in the Park Craft Fair at the 28
Mounds View Community Center from 1:00 p.m. to 5:00 p.m. on Sunday, October 9th. 29
30
Council Member Gunn stated it was Homecoming week at Irondale High School. She reviewed 31
invited the public to attend the homecoming game on Friday at 7:00 p.m. where the Irondale 32
Knights will take on Robbinsdale Armstrong. 33
34
Mayor Flaherty noted he recently attended a Five Cities meeting where the mayors discussed the 35
budgeting process. 36
37
Mayor Flaherty reported he would be attending a Cable Commission budget meeting on 38
Thursday, September 29th. 39
40
B. Reports of Staff. 41
42
City Administrator Ericson stated he received a request from a resident asking the Council to 43
consider not allowing any commercial/industrial garbage pickup be allowed prior to 6:00 a.m. 44
Mounds View City Council September 26, 2016
Regular Meeting Page 9
This resident questioned why the City’s noise ordinance does not address this issue. He asked if 1
the Council was interested in addressing this matter. 2
3
Council Member Mueller was interested to know why the City’s noise ordinance did not address 4
commercial/industrial garbage pickup. City Administrator Ericson explained there was some 5
expectation that some noise would occur when garbage was picked up in the commercial/ 6
industrial zoning districts. However, he believed the noise ordinance could be reviewed by the 7
City Council. 8
9
Mayor Flaherty recommended that the garbage haulers be asked to voluntarily push back their 10
pickup times. 11
12
City Administrator Ericson explained a resident has requested that all recreational fires be 13
banned in the City of Mounds View for health reasons. 14
15
Mayor Flaherty was not interested in discussing this matter again. The Council was in 16
agreement. 17
18
City Administrator Ericson reviewed the items that would be addressed by the Council at their 19
upcoming worksession meeting. 20
21
C. Reports of City Attorney. 22
23
City Attorney Riggs had nothing additional to report. 24
25
12. Next Council Work Session: Monday, October 3, 2016, at 7:00 p.m. 26
Next Council Meeting: Monday, October 10, 2016, at 7:00 p.m. 27
28
13. ADJOURNMENT 29
30
The meeting was adjourned at 8:35 p.m. 31
32
Transcribed by: 33
34
Heidi Guenther 35
TimeSaver Off Site Secretarial, Inc. 36
Item No: 7D
Meeting Date: October 10, 2016
Type of Business: CB
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Don Peterson, Interim Director of Public Works
Item Title/Subject: Resolution 8636 Approving Building Alterations and
Maintenance Items for Random and Groveland Park Shelter
Buildings
Background/Discussion:
The Public Works Department is responsible for overseeing the building maintenance
needs for the various park shelters.
In 2006, the club house from the City owned golf course, was moved to Random Park to
replace the shelter building. Random is one of the most heavily rented park buildings
and is used for, but not limited to, birthday parties, wedding showers and various
meetings.
Groveland Park shelter building was built in 2006 and is used for summer programming
with the YMCA and is also rented out. Groveland Park included an ice rink and the
building was used during the winter months until 2012 when attendance for the skating
rinks declined and did not warrant the cost of maintaining the rink or operating the
building during the winter.
Both park buildings have seen minor to routine maintenance and repairs over the years.
Further Discussion:
Staff has received several comments from the users of the Random building stating that
the building is looking “worn and tired”. These comments and concerns were presented
to the Park and Recreation and Forestry Commission (Commission).
The Commission toured the parks earlier this year and discussed a number of options
to address the building concerns. Staff and the Commission consulted with RAK
Construction which, along with the City, is a member of the National Joint Powers
Alliance (NJPA) to discuss options and needs of the building.
The following pictures document a few of the concerns that are addressed in this Staff
Report:
Install New Carpet Remove walls from old office area
Repair fascia and rotten wood
re
RAK Construction provided an estimate for the building alterations and maintenance
needs. The Commission reviewed all the options and decided to move forward with the
following items:
• Outside building maintenance needs to include wrapping the soffits and
fascia, and repairing weathered or rotten wood
Estimated cost $10,175.00
• Inside building demo wall of old office in Northwest corner, patch walls and
ceiling, relocate sprinklers and relocate the electrical created by the demo
work
Estimated cost $6,883.86
• Update lighting to from mercury vapor to LED
Estimated cost $6,434.18 less rebate from Xcel Energy of
$1,594.33
• New Carpet installed in the building
Estimated cost $4,564.34
• Painting of ceilings and walls
Estimated cost $300.00
The Commission also discussed Groveland Park shelter and its function, since the
building is not used in the winter months for a warming house. The Commission
discussed “softening” the aesthetics inside of the building to entice others to rent and
utilize it in a similar manor to Random Park Shelter.
The Commission thought by installing carpet in the main area and tile in the kitchenette
and rest rooms the building would have less of a park brick shelter building. Staff
received an estimate of $6,665.87 for installing carpet and tile.
Total for both Random and Groveland Park Shelter improvements is $36,617.58.
The adopted 2016 budget, Park Dedication, 451-4470-7050 includes $20,000.00 for
Random Park improvements and the City received $1,528.61 from Bethlehem Baptist
Church for flooring for the Groveland Park Shelter; the project is short funding of
$15,088.97.
In the same fund of 451-4470-7050, $50,000.00 is budgeted for Groveland Park
improvements for concrete replacement and refurbishing of the tennis courts. The
concrete work was completed. The tennis courts will not be refurbished this year; the
Commission will be discussing options for the playing surfaces located in all of the City
parks/facilities and the funding for this endeavor.
Recommendation:
Staff as well as the Park and Recreation and Forestry Commission recommends the
City Council approve Resolution 8636 for building and maintenance improvements at
Random and Groveland Park Shelters for a project cost of $36,617.58 to be funded
from account 451-4470-7050 to be completed by RAK Construction which, along with
the City, is a member of the National Joint Powers Alliance (NJPA). Staff also
recommends a 10% contingency of $3,661.76 for any unforeseen issues that may arise
for a total project cost of $40,279.34.
Respectfully submitted,
Don Peterson,
Public Works Supervisor
RESOLUTION 8636
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING BUILDING ALTERATIONS AND MAINTENANCE ITEMS FOR
RANDOM PARK AND GROVELAND PARK SHELTER BUILDINGS
WHEREAS, the Public Works Department is responsible for overseeing the
Building Maintenance needs for the various Park shelters, and;
WHEREAS, the Random and Groveland Park shelter buildings are used for City
programs and rented to the general public, and;
WHEREAS, in 2006, the club house from the City owned golf course, was moved
to Random Park to replace the shelter building, and;
WHEREAS, the Groveland Park shelter building was built in 2006, and;
WHEREAS, these park buildings have seen minor and routine maintenance
repairs over the past 10 years, and;
WHEREAS, the Park and Recreation and Forestry Commission toured the
buildings and heard concerns of the appearance and condition of the shelter buildings
and;
WHEREAS, Public Works Staff has received quotes from vendors for the needed
building maintenance and alterations.
WHEREAS, RAK Construction provided an estimate for the building alterations
and maintenance needs. The Commission reviewed all the options and decided to
move forward with the following items:
• Outside building maintenance needs to include wrapping the soffits and
fascia, and repairing weathered or rotten wood
Estimated cost $10,175.00
• Inside building demo wall of old office in Northwest corner, patch walls and
ceiling, relocate sprinklers and relocate the electrical created by the demo
work
Estimated cost $6,883.86
• Update lighting from mercury vapor to LED
Estimated cost $6,434.18 less rebate from Xcel Energy of
$1,594.33
• New Carpet installed in the building
Estimated cost $4,564.34
• Painting of ceilings and walls
Estimated cost $300.00
Resolution 8636
Page 2
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Mounds View, Ramsey County, Minnesota as follows:
1) The estimated project cost is $36,617.58 and to include a 10%
contingency of $3,661.76, for a total project cost of $40,279.34 and to
be completed by RAK Construction which, along with the City, is a
member of the National Joint Powers Alliance (NJPA)
2) To be funded from the 2016 adopted budget, account 451-4470-7050
for the building maintenance needs and building alterations.
3) The Mayor and City Administrator are hereby authorized and directed
to execute all appropriate documents to effectuate the actions
contemplated by this resolution.
4) The Mayor and City Administrator, Staff and consultants are hereby
authorized and directed to take any and all additional steps and actions
necessary or convenient in order to accomplish the intent of this
Resolution.
Adopted this 10th day of October, 2016.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(seal)
Item No: 7D
Meeting Date: October 10, 2016
Type of Business: CB
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Don Peterson, Public Works Supervisor
Item Title/Subject: Resolution 8636 Approving Building Alterations and
Maintenance Items for Random Park and Groveland Park
Shelter Buildings
Revised as of 5:02 P.M. October 10, 2016
Background/Discussion:
The Public Works Department is responsible for overseeing the building maintenance
needs for the various park shelters.
In 2006, the club house from the City owned golf course, was moved to Random Park to
replace the shelter building. Random Park is one of the most heavily rented park
buildings and is used for, but not limited to, birthday parties, wedding showers and
various meetings.
Groveland Park shelter building was built in 2006 and is used for summer programming
with the YMCA and is also rented out. Groveland Park included an ice rink and the
building was used during the winter months until 2012 when attendance for the skating
rinks declined and did not warrant the cost of maintaining the rink or operating the
building during the winter.
Both park buildings have seen minor routine maintenance and repairs over the years.
Further Discussion:
Staff has received several comments from the users of the Random Park building
stating that the building is looking “worn and tired”. These comments and concerns were
presented to the Park and Recreation and Forestry Commission (Commission).
The Commission toured the parks earlier this year and discussed a number of options
to address the building concerns. Staff and the Commission consulted with RAK
Construction which, along with the City, is a member of the National Joint Powers
Alliance (NJPA) to discuss options to address the needs of the building.
The following pictures document a few of the concerns that are addressed in this Staff
Report:
Install New Carpet Remove walls from old office area
Repair fascia and rotten wood
re
RAK Construction provided an estimate for the building alterations and maintenance
needs. The Commission reviewed all the options and has decided to move
recommended moving forward with the following items:
• Outside building maintenance needs to include wrapping the soffits and
fascia, and repairing weathered or rotten wood
Estimated cost $10,175.00
• Inside building demo wall of old office in northwest corner, patch walls and
ceiling, relocate sprinklers and relocate the electrical created by the demo
work
Estimated cost $6,883.86
• Update lighting from mercury vapor to LED
Estimated cost $6,434.18 less rebate from Xcel Energy of
$1,594.33
• New Carpet installed in the building
Estimated cost $4,564.34
• Painting of ceilings and walls
Estimated cost $300.00
The Commission also discussed Groveland Park shelter and its function, since the
building is not used in the winter months for a warming house. The Commission
discussed “softening” the aesthetics inside of the building to entice others to rent and
utilize it in a similar manor to Random Park Shelter.
The Commission thought by installing carpet in the main area and tile in the kitchenette
and rest rooms the building would have less of a park brick shelter building. Staff
received an estimate of $6,665.87 for installing carpet and tile from Abbey Carpet and
Floor in addition to an estimate from RAK Construction, which was higher.
Total for both Random and Groveland Park Shelter improvements is $36,617.58
$35,023.25.
The adopted 2016 budget, Park Dedication, 451-4470-7050 includes $20,000.00 for
Random Park improvements and the City received $1,528.61 from Bethlehem Baptist
Church for flooring for the Groveland Park Shelter; the project is short funding of
$15,088.97 $13,494.64.
In the same fund of 451-4470-7050, $50,000.00 is budgeted for Groveland Park
improvements for concrete replacement and refurbishing of the tennis courts. The
concrete work was completed. The tennis courts will not be refurbished this year; the
Commission will be discussing options for the playing surfaces located in all of the City
parks/facilities and the funding for this endeavor.
Recommendation:
Staff as well as the Park and Recreation and Forestry Commission recommends the
City Council approve Resolution 8636 for building and maintenance improvements at
Random and Groveland Park Shelters for a project cost of $36,617.58 $35,023.25 to be
funded from account 451-4470-7050. The work at Random Park to will be completed by
RAK Construction which, along with the City, is a member of the National Joint Powers
Alliance (NJPA) in the amount of $28,357.38. The work at Groveland Park will be
completed by Abbey Carpet and Floor in the amount of $6,665.87. Staff also
recommends a 10% contingency of $3,661.76 $3,500.00 for any unforeseen issues that
may arise for a total project cost of $40,279.34 $38,523.25.
Respectfully submitted,
Don Peterson,
Public Works Supervisor
RESOLUTION 8636
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING BUILDING ALTERATIONS AND MAINTENANCE ITEMS FOR
RANDOM PARK AND GROVELAND PARK SHELTER BUILDINGS
WHEREAS, the Public Works Department is responsible for overseeing the
Building Maintenance needs for the various Park shelters, and;
WHEREAS, the Random and Groveland Park shelter buildings are used for City
programs and rented to the general public, and;
WHEREAS, in 2006, the club house from the City owned golf course, was moved
to Random Park to replace the shelter building, and;
WHEREAS, the Groveland Park shelter building was built in 2006, and;
WHEREAS, these park buildings have seen minor and routine maintenance
repairs over the past 10 years, and;
WHEREAS, the Park and Recreation and Forestry Commission toured the
buildings and heard concerns of the appearance and condition of the shelter buildings
and;
WHEREAS, Public Works Staff has received quotes from vendors for the needed
building maintenance and alterations.
WHEREAS, RAK Construction provided an estimate for the building alterations
and maintenance needs at Random Park. The Commission reviewed all the options and
decided to move recommended moving forward with the following items:
• Outside building maintenance needs to include wrapping the soffits and
fascia, and repairing weathered or rotten wood
Estimated cost $10,175.00
• Inside building demo wall of old office in Northwest corner, patch walls and
ceiling, relocate sprinklers and relocate the electrical created by the demo
work
Estimated cost $6,883.86
• Update lighting to from mercury vapor to LED
Estimated cost $6,434.18 less rebate from Xcel Energy of
$1,594.33
• New Carpet installed in the building
Estimated cost $4,564.34
• Painting of ceilings and walls
Estimated cost $300.00
Resolution 8636
Page 2
WHEREAS, Abbey Carpet and Floor provided the lowest quote for the
installation of carpet and tile at the Groveland Park building. The Commission
recommended moving forward with the installation at an estimated cost of $6,665.87.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Mounds View, Ramsey County, Minnesota as follows:
1) The estimated project cost is $35,023.25 with an additional 10%
contingency of $3,500.00 for a total project cost of $38,523.25. The
work at Random Park will be completed by RAK Construction in the
amount of $28,357.38. The work at Groveland Park will be completed
by Abbey Carpet and Floor in the amount of $6,665.87.The estimated
project cost is $36,617.58 and to include a 10% contingency of
$3,661.76, for a total project cost of $40,279.34 and to be completed by
RAK Construction which, along with the City, is a member of the
National Joint Powers Alliance (NJPA).
2) These projects will be funded from the 2016 adopted Park Dedication
Fund budget, 451-4470-7050 for the building maintenance needs and
building alterations.To be funded from the 2016 adopted budget,
account 451-4470-7050 for the building maintenance needs and
building alterations.
3) The Mayor and City Administrator are hereby authorized and directed
to execute all appropriate documents to effectuate the actions
contemplated by this resolution.
4) The Mayor and City Administrator, Staff and consultants are hereby
authorized and directed to take any and all additional steps and actions
necessary or convenient in order to accomplish the intent of this
Resolution.
Adopted this 10th day of October, 2016.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(seal)