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Home My WebLink AboutAgenda Packets - 2016/10/24CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, October 24, 2016 7:00 p.m. Revised as of October 24, 2016, at 3:30pm 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS 7. COUNCIL BUSINESS A. 7:00 pm Public Hearing: Resolution 8647, to Consider Approval of a Residential Kennel License to Susan and Daniel Gillett, Located at 7741 Greenwood Drive B. 7:00 pm Public Hearing to receive Public Input and pass upon Resolution 8643 Adopting a Special Assessment Levy for Delinquent Public Utility Accounts C. 7:00 pm Public Hearing to receive Public Input and pass upon Resolution 8644 Adopting a Special Assessment Levy for Administrative Offense Charges and Nuisance Abatement Charges D. 7:00 pm Public Hearing to consider Resolution 8640, Considering an Appeal of the Planning Commission’s Denial of a Variance, for property located at 7790 Eastwood Rd. E. 7:00 pm Public Hearing to consider Resolution 8646 approving a Conditional Use Permit for an oversized garage, located at 7715 Eastwood Rd F. Resolution 8652, Approving the Hire of Miles Wakumoto to the Position of Mounds View Police Officer G. Resolution 8651, Approve Design and Authorize Seeking Quotes for Stormwater Improvement at 2255 Lambert Avenue 8. CONSENT AGENDA A. Resolution 8642 Electing to Retain the Statutory Tort Limit on Liability for the 2017 Insurance Policies B. Resolution 8648, a Resolution to Approve Severance for Kathy Bednar, Mounds View Police Records/Evidence Technician C. Resolution 8649, a Resolution to Approve Severance for Brandon Stenglein, Public Works Project Coordinator D. Resolution 8645 Resolution Approving State of Minnesota Joint Powers Agreements with the City Of Mounds View on Behalf of its Police Department and Prosecuting Attorney E. Resolution 8650, a Resolution to Consider a Cigarette and Tobacco License to Merwin Liquors, Located at 2577 Mounds View Boulevard 9. JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES A. October 10, 2016, City Council Minutes October 24, 2016 City Council Meeting Agenda Page 2 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff C. Reports of City Attorney 12. Next Council Work Session: Monday, November 7, 2016, at 7 p.m. Next Council Meeting: Monday, November 14, 2016, at 7 p.m. 13. ADJOURNMENT Item No: 07A Meeting Date: October 24, 2016 Type of Business: CB Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Public Hearing, Resolution 8647, a Resolution to Consider a Residential Kennel License for Susan and Daniel Gillett Located at 7741 Greenwood Drive Background Susan and Daniel Gillett owns their home located at 7741 Greenwood Drive. Currently, they have three (3) dogs (1 Lhasa Apso, 1 Lab Mix, and 1 Terrier Mix). All dogs are current on their rabies shots and have been licensed (tagged). Discussion On August 25, 2014, the Mounds View City Council approved Ordinance 890, which revised the requirements for obtaining a kennel license by not requiring residents to present a petition, but instead to have Staff send a public hearing notice to property owners or those occupying the land within five hundred feet (500’) radius at least ten (10) days before the public hearing. The City sent notices of this public hearing to residents within 500 feet radius of 7741 Greenwood Drive more than ten (10) days prior to this public hearing. There are no animal complaints on file at this address. The Gillett’s will be present at this meeting to answer any questions. Recommendation Staff recommends opening the public hearing for public comment, and consider Resolution 8647. If approved, this license will expire on June 30, 2017. Respectfully submitted, ____________________ Desaree Crane RESOLUTION NO. 8647 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A RESIDENTIAL KENNEL LICENSE FOR SUSAN AND DANIEL GILLETT LOCATED AT 7741 GREENWOOD DRIVE WHEREAS, Susan and Daniel Gillett applied for a Residential Kennel License located at 7741 Greenwood Drive; and WHEREAS, Susan and Daniel Gillett own three (3) dogs; and WHEREAS, the current dogs owned by Susan and Daniel Gillett are licensed with the City in accordance with the Mounds View City Code; and WHEREAS, the appropriate paperwork and fees have been submitted to the City; and WHEREAS, in accordance with Ordinance 890, the City sent public hearing notices to registered landowners or those occupying the land within five hundred feet (500’) radius of 7741 Greenwood Drive; and WHEREAS, this license will expire on June 30, 2017. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does grant a Residential Kennel License to Susan and Daniel Gillett located at 7741 Greenwood Drive. NOW, THEREFORE, BE IT FURTHER RESOLVED that this license will expire on June 30, 2017. Adopted this 24th day of October, 2016. __________________________________ Joe Flaherty, Mayor ATTEST: ________________________________ James Ericson, City Administrator (seal) Item No: 7.B. Meeting Date: October 24, 2016 Type of Business: Council Business Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Mark Beer, Finance Director Item Title/Subject: Public Hearing to receive Public Input and pass upon Resolution 8643 Adopting a Special Assessment Levy for Delinquent Public Utility Accounts A public hearing is scheduled for 7:00 P.M. or as soon thereafter to receive public input regarding the proposed assessment of delinquent public utility accounts. Individual notices of the meeting were sent by first class mail to the affected property owners on September 25, 2015. Attached is the full roll of assessment notices that were sent out. These are accounts that were delinquent as of September 1, 2016. Some of the property owners already have paid, or will pay, the amount due by 4:30 P.M. on Monday, October 24, 2016 in order to avoid the $35.00 administrative fee. Others will pay after the roll is certified Monday night, but before the roll is forwarded to Ramsey County. In that case, they will pay the total due, including the administrative fee. Owners may prepay the assessment between October 25, 2016 and November 24, 2016 without paying additional interest. After that, interest at the rate of 5.5% will accrue from October 24, 2016 through the payment date. The interest rate and administrative fee were set by the City Council in Resolution 7135. On or about November 30, 2016, we will forward the assessment roll, minus any prepayments, to Ramsey County for collection with the 2017 property taxes. Respectfully submitted, ___________________________ Mark Beer RESOLUTION NO. 8643 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA Adopting a Special Assessment Levy for Delinquent Public Utility Accounts WHEREAS, pursuant to proper notice given as required by law, the City Council has met and heard and passed upon all objections to the proposed assessment for delinquent public utility accounts. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that: 1. Such proposed assessment roll, a copy of which is attached hereto and made a part hereof, is accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein is hereby found to be benefited by the public utility services in the amount of the assessment levied against it. 2. The assessments as adopted and confirmed shall be payable with ad valorem taxes in 2017 in one annual installment with interest thereon at five and one half (5.5) percent per annum, and shall bear interest on the entire assessment from October 24, 2016 through December 31, 2017. 3. The owner of any property so assessed may at any time prior to the certification of the assessment to the County Auditor pay the whole of the assessment, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and the owner may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment, with interest from the date of adoption of this resolution through the date of payment, such payment must be made before November 30th, or interest will be charged through December of the succeeding year. 4. The City Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the county, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted this 24th Day of October 2016. ______________________________ Joe Flaherty, Mayor (ATTEST) ______________________________ Jim Ericson, City Administrator (SEAL) City of Mounds View Delinquent Utility Charges Certify 16 for Pay 17 Resolution 8643 59201705 One year assessments Interest rate 5.5% First Name Last Name Address 1 PIN Account Due Fee Total Brian / Heather Sandkuhler 2440 Clearview Ave 083023320021 01-0350-00 796.77 35.00 831.77 Robert Carter 2609 Louisa Ave 073023410077 01-1110-01 527.56 35.00 562.56 Richard / Julie Busby 2625 Louisa Ave 073023410073 01-1170-00 724.14 35.00 759.14 Amanda Prince 5066 Irondale Rd 083023330073 02-0720-02 506.84 35.00 541.84 Loren Denu 5140 Irondale Road 083023330025 02-0860-01 775.61 35.00 810.61 Carl Spande 5219 Irondale Road 083023320050 02-0930-01 321.39 35.00 356.39 Kris Oberpriller 5256 Long Lake Rd 083023320075 02-1290-01 117.98 35.00 152.98 Nathan / Shauna Bock 5214 Skiba Dr 083023320071 02-1680-02 136.14 35.00 171.14 Angelica Keo 2523 Woodcrest Dr 083023330043 02-1860-01 167.27 35.00 202.27 Lyle / Amy Henderson 2455 Woodale Dr 083023320045 02-1940-00 509.79 35.00 544.79 Johanna Osman 2605 Woodale Dr 073023410143 02-1990-02 65.41 35.00 100.41 Gina Grindatti-Swanson Daniel Swanson 2613 Woodale Dr 073023410141 02-2000-01 178.36 35.00 213.36 Messiah Lutheran Church 2908 County Rd H2 073023340030 03-0260-01 226.25 35.00 261.25 Jennifer Strounk 3000 County Rd H2 073023320003 03-0340-01 149.00 35.00 184.00 Michael / Helen Brandt 5174 Longview Dr 073023420069 03-0860-00 611.03 35.00 646.03 Lestina Lois 6939 Pleasand Vw Dr 073023330029 03-0940-00 85.98 35.00 120.98 HUD % Cityside Management 5053 Red Oak Dr 073023430061 03-1110-01 23.93 35.00 58.93 Nathan / Mayra Engel 5254 Red Oak Dr 073023420033 03-1470-01 796.88 35.00 831.88 Joshua /Jennifer Bode 3033 Woodale Dr 073023320018 03-2030-01 143.27 35.00 178.27 7501 Greenfield Ave LLC 7501 Greenfield Ave 083023210008 04-0260-02 3,138.48 35.00 3,173.48 7511 Greenfield Ave LLC 7511 Greenfield Ave 083023210009 04-0280-02 3,501.54 35.00 3,536.54 James Sigmundik Brittany Segers 7628 Greenfield Ave 083023210035 04-0360-03 847.52 35.00 882.52 Peggy Jean Boden 7928 Greenfield Ave 053023310045 04-0560-03 466.14 35.00 501.14 Gregory / Elizabeth Newman 5323 Jackson Dr 083023240011 04-0750-00 522.61 35.00 557.61 Joseph / Susan Mathews 5337 Jackson Dr 083023240009 04-0770-00 588.59 35.00 623.59 Amy Ranfelt 5381 Jackson Dr 083023240003 04-0830-00 98.72 35.00 133.72 David Frego 5612 St Michael St 053023340025 04-1270-01 162.21 35.00 197.21 Nancy / Patrick Dube 5600 St Stephen St 053023340051 04-1750-02 473.60 35.00 508.60 Caitlin Connery 5601 St Stephen St 053023340044 04-1760-03 113.11 35.00 148.11 Brian / Deborah Fredrickson 5612 St Stephen St 053023340049 04-1790-00 181.42 35.00 216.42 Karen / Joseph Moe 2619 Ardan Ave 063023140053 05-0090-00 447.22 35.00 482.22 Eric Du Frane 2657 Ardan Ave 063023140056 05-0140-01 438.69 35.00 473.69 Guy / Jessica Peterson 2748 Ardan Ave 063023130036 05-0180-01 188.11 35.00 223.11 Kenneth Rothenberger Mary Traufler 8405 Greenwood Dr 063023110033 05-0650-01 906.55 35.00 941.55 Paul Van Beusekom Cassandra Olson 2308 Laport Dr 053023240036 05-0720-01 607.34 35.00 642.34 Jon / Angela Tilden 2400 Laport Dr 053023240044 05-0820-01 686.12 35.00 721.12 Kari / Jack Meyer 2310 Sherwood Rd 053023310002 05-0990-03 133.83 35.00 168.83 Thomas / Joann Imdieke 2325 Sherwood Rd 053023240006 05-1020-00 149.33 35.00 184.33 Kevin Mooney 2340 Sherwood Rd 053023310006 05-1060-00 417.45 35.00 452.45 Nicholas Firkus 2824 Sherwood Rd 063023310021 05-1620-01 665.43 35.00 700.43 Pamela Mulroy 5406 Adams St 083023120024 06-0030-00 538.12 35.00 573.12 David / Kathleen Feyma 5433 Adams St 083023120066 06-0080-00 77.19 35.00 112.19 Robert Moreland 2133 Belle Lane 083023110004 06-0200-03 329.03 35.00 364.03 Kathryn Miller Michael Smith 2142 Belle Lane 083023110012 06-0230-00 81.03 35.00 116.03 Michael Peterson 2294 Bronson Dr 083023130014 06-0590-00 376.48 35.00 411.48 Kyle / Kim Coopet 5315 Clifton Dr 083023140058 06-0670-01 118.38 35.00 153.38 Shoreview Area Housing 5352 Clifton Dr 083023140040 06-0780-04 518.91 35.00 553.91 Neal Mortenson 5380 Clifton Dr 083023140044 06-0860-00 410.44 35.00 445.44 Charlene Zupan 5434 Erickson Rd 083023120028 06-1080-00 151.88 35.00 186.88 Scott / Jayne Steuck 5438 Erickson Rd 083023120029 06-1100-00 765.22 35.00 800.22 Peter Darby 5512 Erickson Rd 083023120038 06-1230-01 339.76 35.00 374.76 Tom / Lisa Fields 2255 Lambert Ave 083023130065 06-1420-00 2,182.22 35.00 2,217.22 Rochelle Dooley Gregory Murphy 5299 Pinewood Ct 083023240019 06-1460-00 205.42 35.00 240.42 Erin Testor-Dreier 5358 Quincy St 083023140073 06-1590-01 563.73 35.00 598.73 David Hofgren 5299 Raymond Ave 083023140028 06-1830-02 98.72 35.00 133.72 Thomas / Susan Lavelle 2241 Knoll Dr 053023420007 07-0030-00 705.65 35.00 740.65 Shoreview Area Housing 2076 Oakwood Dr 053023440028 07-0590-03 415.11 35.00 450.11 Bernice Gokey 2174 Oakwood Dr 053023440041 07-0830-00 81.75 35.00 116.75 Alysia Miller 2245 Pinewood Dr 053023430087 07-1470-04 509.04 35.00 544.04 John Munsterman 2273 Pinewood Dr 053023430083 07-1540-01 1,578.79 35.00 1,613.79 Mala Xiong 5721/5723 Quincy St 053023410015 07-1670-01 260.75 35.00 295.75 Norman Rosenkranz 2070 Terrace Dr 053023440058 07-1690-01 110.34 35.00 145.34 Tracy Johnson 2076 Terrace Dr 053023440059 07-1710-00 111.45 35.00 146.45 Jacqueline Barrett 2090 Terrace Dr 053023440061 07-1750-01 373.50 35.00 408.50 Colleen Smith 2152 Terrace Dr 053023440070 07-1930-02 187.58 35.00 222.58 Danny Leo Levercom 2158 Terrace Dr 053023440071 07-1950-01 673.66 35.00 708.66 Sonja Magney 2184 Terrace Dr 053023430064 07-2010-02 664.94 35.00 699.94 Teresa Reiners 2214 Terrace Dr 053023430068 07-2080-01 85.98 35.00 120.98 ASK Property Mgmt 2274 Terrace Dr 053023430076 07-2230-02 141.03 35.00 176.03 Matthew Tell 2279 Terrace Dr 053023430050 07-2240-01 115.68 35.00 150.68 Shoreview Area Housing Huffman 2287 Terrace Dr 053023430049 07-2260-02 38.59 35.00 73.59 Vernon Olson 7933 Fairchild Ave 063023420058 08-0030-00 451.36 35.00 486.36 James Fuller Amy Barthel 7934 Fairchild Ave 063023310012 08-0040-00 167.46 35.00 202.46 Gary / Tamar Koenig 8379 Fairchild Ave 063023120108 08-0400-01 496.83 35.00 531.83 Thomas / Heidi Walraven 8203 Groveland Rd 063023240013 08-0790-00 284.41 35.00 319.41 Michael / Elaine Hanson 8270 Pleasant View Dr 063023230034 08-1850-00 133.27 35.00 168.27 Paul / Patricia Funke 8441 Pleasant View Dr 063023220037 08-2150-00 663.82 35.00 698.82 Kenneth / Michelle Mackey 8281 Spring Lake Rd 063023230047 08-2460-00 761.72 35.00 796.72 Paul Brzezinski 8336 Spring Lake Rd 063023220025 08-2540-02 85.98 35.00 120.98 Nafisa Eldeeb 8406 Spring Lake Rd 063023220032 08-2680-00 94.10 35.00 129.10 Steven Wang Laura Fredrick Wang 2833 Bronson Dr 073023210017 09-0070-01 718.92 35.00 753.92 Jeffrey / Bridget Lundquist 2849 Bronson Dr 073023210045 09-0080-01 720.96 35.00 755.96 Daniel / Shelly Schoeller 7644 Groveland Rd 073023210027 09-0440-00 801.58 35.00 836.58 Michael Fuchs Chelsey Seawell 7729 Groveland Rd 063023340014 09-0540-02 596.54 35.00 631.54 Lisa Heitmiller 7382 Knollwood Dr 073023240012 09-0810-01 284.93 35.00 319.93 Michael / Janine Smith 7485 Knollwood Dr 073023240021 09-0900-00 684.04 35.00 719.04 Michelle Scott 7338 Silver Lake Rd 073023240039 09-1440-01 508.22 35.00 543.22 Raul Sacta 7444 Silver Lake Rd 073023240048 09-1490-01 542.63 35.00 577.63 John Powers 7520 Silver Lake Rd 073023240071 09-1510-00 219.18 35.00 254.18 Patricia Johnson 7380 Spring Lake Rd 073023230020 09-1620-00 186.79 35.00 221.79 Mark Jenson 7564 Spring Lake Rd 073023220018 09-1790-01 915.04 35.00 950.04 Dwight Freeberg Loreen Schroetter 7750 Bona Rd 053023330070 10-0080-01 121.09 35.00 156.09 Robert Kuykendall 7941 Edgewood Dr 053023310062 10-0590-02 349.51 35.00 384.51 Cory Milczark 8012 Edgewood Dr 053023320045 10-0640-01 189.63 35.00 224.63 Steven / Brittney Chew 2411 Greenfield Pl 053023310018 10-0800-01 244.56 35.00 279.56 Steven / Roxanne Panser 7721 Greenwood Dr 063023440055 10-0830-00 395.77 35.00 430.77 Patrick Nelson 7730 Greenwood Dr 063023440026 10-0840-01 360.26 35.00 395.26 Andre Koen 7951 Greenwood Dr 063023410014 10-1040-02 515.67 35.00 550.67 Jeffrey Freund 7961 Greenwood Dr 063023410015 10-1060-00 5,646.75 35.00 5,681.75 MNSF Acquisitions LLC 2090 Hillview Rd 053023440005 10-1260-01 93.70 35.00 128.70 Brent Bedbury 2096 Hillview Rd 053023440006 10-1270-00 528.16 35.00 563.16 Dwayne Dillard 2109 Hillview Rd 053023410004 10-1310-02 136.92 35.00 171.92 Stephanie Harris 2250 Hillview Rd 053023430010 10-1500-01 295.30 35.00 330.30 Anthony / Tracy Nicholls 2656 Hillview Rd 063023430022 10-1970-01 106.04 35.00 141.04 Jennifer / Jason Lauzon 2665 Hillview Rd 063023420072 10-1980-01 318.14 35.00 353.14 Belle Price 7755 Eastwood Rd 063023440031 11-0040-00 577.76 35.00 612.76 Chad Edgeton 7801 Eastwood Rd 063023440034 11-0080-00 603.41 35.00 638.41 Neil / Christina Corbett 8021 Eastwood Rd 063023410073 11-0360-00 581.50 35.00 616.50 Hazel Jennings 8185 Eastwood Rd 063023140015 11-0520-00 531.17 35.00 566.17 Eugene / Brenda Bahnemann 8231 Eastwood Rd 063023140052 11-0540-00 997.35 35.00 1,032.35 Thomas Ashley Jr 8287 Red Oak Dr 063023120066 11-1280-01 186.23 35.00 221.23 Mark / Christine Johnson 7970 Sunnyside Rd 063023420022 11-1680-01 136.53 35.00 171.53 Christopher Oxenreider 5041 Edgewood Dr 083023330084 12-0200-01 213.44 35.00 248.44 Daniel/Jodi Lorence 5061 Edgewood Dr 083023330082 12-0210-00 650.98 35.00 685.98 Joshua MacDonald 5250 Edgewood Dr 083023310011 12-0340-02 756.43 35.00 791.43 Nathaniel / Christina Doku 5309 Greenfield Ave 083023310074 12-0560-01 1,007.34 35.00 1,042.34 Loizos Loizou 2145 County Rd H 083023440008 12-0570-00 2,188.68 35.00 2,223.68 Rick Austin 2848 Mounds View Blvd 063023310043 12-0790-02 680.16 35.00 715.16 Ron Lillestrand 2925 Mounds View Blvd 063023310173 12-0870-01 392.22 35.00 427.22 William Carlson Georganne Nietz 8041 Long Lake Rd 053023320007 12-1340-00 790.18 35.00 825.18 Mike / Rachell Gulbranson 8046 Long Lake Rd 063023410006 12-1350-02 630.23 35.00 665.23 Amanda McBride 8101 Long Lake Rd 053023230056 12-1410-01 760.58 35.00 795.58 Rodolfo / Michelle Lalor 8310 Long Lake Rd 063023110068 12-1560-00 536.47 35.00 571.47 State of MN Trust Exempt 2901 Mounds View Blvd 063023310031 17-0070-01 399.02 35.00 434.02 Melissa Brunson Georgeanne Mona Falk 8475 Red Oak Dr 063023120077 17-0820-01 349.01 35.00 384.01 Beth Cronky 8405 Red Oak Dr 063023120034 17-0860-00 640.61 35.00 675.61 Charles / Deborah Pelton 8312 Red Oak Dr 063023120018 17-0900-01 1,174.86 35.00 1,209.86 Dale Jorgensen 8247 Long Lake Rd 053023230031 17-1280-00 752.54 35.00 787.54 Steven Maki 8000 Fairchild Ave 063023310007 17-1840-01 106.83 35.00 141.83 Brian / Sonya Tormanen 2459 Sherwood Rd 053023230047 17-1880-00 636.80 35.00 671.80 Mary / Kristi Olson 2375 Pinewood Cir 053023340075 17-2020-01 377.93 35.00 412.93 John / Karleen Witt 7640 Woodlawn Dr #A 083023220017 17-2300-04 16.64 35.00 51.64 Cherri Braden 2225 Hillview Rd 053023420056 17-2630-00 906.79 35.00 941.79 Jillian / James Hoffman 2139 Pinewood Dr 053023440079 17-2760-02 1,166.70 35.00 1,201.70 Christian / Marjorie Weinhagen 2125 Belle Lane 083023110003 17-2910-01 1,249.82 35.00 1,284.82 Ale Flores-Carroll 5296 Raymond Ave 083023140013 17-3070-01 200.26 35.00 235.26 Ale Flores-Carroll 5294 Raymond Ave 083023140013 17-3080-01 176.95 35.00 211.95 Daryl Madison 5200 Jeffery Dr 083023310054 17-3360-00 515.96 35.00 550.96 Richard O'Leary 2536 County Rd H2 083023320107 17-3780-01 452.39 35.00 487.39 Anna / Sean Baxter 5201 Rainbow Lane 073023410125 17-4030-02 210.09 35.00 245.09 Gary Hartman 5060 Rainbow Lane 073023440078 17-4120-00 1,378.27 35.00 1,413.27 Erin Lunzer 5060 Sunnyside Rd 073023430095 17-4200-00 513.18 35.00 548.18 James / Iona Flynn 2653 Clearview Ave 073023420014 17-4330-00 1,599.18 35.00 1,634.18 Karin Smith 5045 Red Oak Dr 073023430062 17-4690-00 327.71 35.00 362.71 Wayne / Theresa Spiering 6951 Knollwood Dr 073023340043 17-4760-00 232.38 35.00 267.38 Bryan Brown 3025 County Rd H 073023330031 17-4810-01 101.39 35.00 136.39 Michael Abou Mourad 7090 Silver Lake Rd 073023310045 17-4920-00 634.31 35.00 669.31 Cathy Magoris 2741 Hodges Lane 073023130036 17-5040-00 272.02 35.00 307.02 Bamidele/ Nofisatu Okanlawon 7658 Silver Lake Rd 073023210076 17-5140-01 4,991.98 35.00 5,026.98 Angela Tomlinson 7720 Silver Lake Rd 063023340077 17-5210-01 107.30 35.00 142.30 Christopher / Tracey Jester 7250 Hidden Hollow Ct 073023320035 17-5670-00 1,889.08 35.00 1,924.08 Stephen / Judianne Kahoun 7647 Knollwood Dr 073023210035 17-5810-00 143.94 35.00 178.94 C & N Group LLC 2832 Mounds View Blvd 063023340089 17-5910-01 766.57 35.00 801.57 Infiniti Properties LLC 2400 Mounds View Blvd 083023240059 17-6030-02 3,706.77 35.00 3,741.77 Robert H Waste Estate 2345 B County Rd H2 083023240021 17-6060-00 759.80 35.00 794.80 Katherine McMahon 5238 Greenwood Dr 073023410234 17-6190-00 1,208.47 35.00 1,243.47 Diane Ekart 5244 Greenwood Dr 073023410231 17-6194-02 108.75 35.00 143.75 98,817.22 Item No: 7.C Meeting Date: October 24, 2016 Type of Business: Council Business Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Mark Beer, Finance Director Item Title/Subject: Public Hearing to Receive Public Input and Pass Upon Resolution 8644 Adopting a Special Assessment Levy for Unpaid Administrative Offense Charges and Nuisance Abatement Charges. A public hearing is scheduled for 7:00 P.M. or as soon thereafter to receive public input regarding the proposed assessment of unpaid administrative offense charges and nuisance abatement charges. Individual notices of the meeting were sent by first class mail to the affected property owners. The property owner may pay the amount due by 4:30 P.M. on Monday, October 24, 2016 in order to avoid the $35.00 administrative fee. The owner may prepay the assessment between October 25, 2016 and November 24, 2016 without paying additional interest. After that, interest at the rate of 5.50% will accrue from October 24, 2016 through the payment date. This interest rate and administrative fee were set by the City Council in Resolution 7135. On or after November 30, 2016, we will forward the assessment roll to Ramsey County for collection with the 2017 property taxes. Respectfully submitted, ___________________________ Mark Beer, Finance Director RESOLUTION NO. 8644 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA Adopting a Special Assessment Levy for Unpaid Administrative Offense Charges and Nuisance Abatement Charges WHEREAS, pursuant to proper notice given as required by law, the City Council has met and heard and passed upon all objections to the proposed assessment for unpaid administrative offense charges and nuisance abatement charges. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds View that: 1. Such proposed assessment roll, a copy of which is attached hereto and made a part hereof, is accepted and shall constitute the special assessments against the lands named therein, and each tract of land therein is hereby found to be benefited by unpaid administrative offense charges, nuisance abatement charges, and diseased tree charges in the amount of the assessment levied against it. 2. The assessments as adopted and confirmed shall be payable in equal annual installments over a period of one (1) year for administrative offense and nuisance abatement charges the first of the installments to be payable on or before the first Monday in January 2017, and shall bear interest at the rate of five and one half (5.5) percent per annum from October 24, 2016 through December 31, 2017. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may at any time prior to the certification of the assessment to the County Auditor pay the whole of the assessment, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and the owner may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment, with interest from the date of adoption of this resolution through the date of payment, such payment must be made before November 30th, or interest will be charged through December of the succeeding year. 4. The City Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the county, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted this 24rd Day of October 2016. ______________________________ Joe Flaherty, Mayor (ATTEST) ______________________________ Jim Ericson, City Administrator (SEAL) City of Mounds View Unpaid City Charges September Certify 16 for Pay 17 Resolution 8644 59201706 One year assessments Interest rate 5.5% PID#Name Address Charge Admin Fee Total Amount 083023210047 Zulfiquer Punjani 2406/2408 County Road I $450.00 $35.00 $485.00 063023340089 C & N Group LLC 2832 Mounds View Blvd (County Road 10)$425.00 $35.00 $460.00 $945.00 Item No: 7D Meeting Date: Oct 24, 2016 Type of Business: Council Business Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Jon Sevald, Planner Item Title/Subject: Public Hearing to consider Resolution 8640, Considering an Appeal of the Planning Commission’s Denial of a Variance, for property located at 7790 Eastwood Rd. Introduction: The applicant (Value Homes, LLC) requested a Variance to reduce the front yard setback from 54’ to 30’ to construct a single-family home at 7790 Eastwood Rd. The minimum front yard setback in the R-1 district is 30’ unless homes on the same side of the street have a greater setback (54’ in this case). The request is due to the hardship of a private drainage easement reducing the developable area of the lot. The Planning Commission denied the Variance on Oct 5, 2016. The applicant submitted an appeal on Oct 6th. Discussion: The property at 7800 Eastwood Rd was subdivided into two lots in March, 2016. The north lot includes an existing home, and the south lot is the subject property (7790 Eastwood Rd). After the subdivision was approved, the developer conducted a Title Search, which revealed two private easements: (1) a 10’ wide sidewalk easement in the SE corner of the lot; and (2) a 30’ wide surface drainage & storm water easement along the south property line. The two easements are for the adjacent property, Silver Lake Commons apartments. As part of Silver Lake Common’s Development Review in 1997, the City required the apartment owner to obtain a drainage easement from 7800 Eastwood Rd. At that time, there was concern that expansion of the apartments would negatively affect the natural drainage flow from properties north of the apartments (1940 aerial photo suggests a drainage ditch flowed through these properties). An easement was obtained, but a storm water retention pond was never constructed within the easement, nor was a sidewalk. Due to the private drainage easement and the 54’ front yard building setback requirement, the developable area of the lot is significantly reduced. Prior to the Title Search, neither the developer (Kayak Properties) nor the current property owner (Value Homes) knew about the easements. For a Minor Item 07D October 24, 2016 Page 2 Subdivision, a Title Search is not required prior to plat approval (March 2016), but prior to recording the plat at Ramsey County (City Code, Section 1202.01, Subd 2(b). The developer contacted the owners of Silver Lake Commons Apartments (Mounds View Family Housing) in April 2016, requesting that they vacate the private easement, which they chose not to do. Analysis City Code, Title 1100, Chapter 1104, Section 1104.01, Subdivision 3(a): Yard Requirements; Where principal buildings in existence on lots within the same block on the same side of the street have front yard setbacks different from those required, the minimum front yard setback for any new principal buildings shall be the minimum front yard setback in existence for any one lot. In no case shall the front yard setback be less than thirty feet (30’). For purposes of this subsection a, a block shall be defined as that group of lots lying along a street between the two closest intersecting streets, except that where the length of the street frontage between the two intersecting streets is greater than fourteen hundred feet (1,400’), the block shall be the lots within six hundred and fifty feet (650’) on either side of the lot in question, or to an intersecting street whichever is less. Homes on the west side of the street are set back between about 54’ and 60’. The adjacent home (7800 Eastwood Rd) is set back 59’. If the Variance were approved, the proposed home may look inconsistent because of the shallower front yard, but the 30’ front yard setback would be consistent with minimum requirements elsewhere in the R- 1 District. On the east side of the street, homes are set back between about 45’ and 77’. City Code, Title 1100, Chapter 1125, Section 1125.02, Subdivision 2 includes the seven criteria for granting Variances. A Variance may be granted only in the event that all of the following circumstances exist (a summary of Staff’s analysis is in italics). a. The variance is in harmony with the general purposes and intent of this Title. b. The variance is consistent with the comprehensive plan. c. The applicant proposes to use the property in a reasonable manner not permitted by this Title or the City Code. Item 07D October 24, 2016 Page 3 Analysis: The applicant has requested to build a split-level home measuring 1,027 sq ft on the first floor, and 926 sq ft on the lower level. This exceeds the minimum requirements of the City Code; 960 sq ft first floor for a 1-story house, and 780 sq ft first floor for a 2-story house. The applicant has submitted one example of a home that cannot fit within the building setbacks, and has not demonstrated alternatives of what sized home could fit without a Variance, or with a lesser Variance. d. Unique circumstances apply to the property which do not apply to other properties in the same zone or vicinity and result from lot size or shape, topography or other circumstances over which the owner of the property since the enactment of this Title has had no control. The unique circumstances do not result from the actions of the applicant. Analysis: The private drainage easement is unique to this property, and is not controlled by the applicant. In order to vacate this easement, both the property owner (Value Homes, LLC) and the property owner benefiting from the easement (Mounds View Family Housing) must agree to vacate or amend the easement. e. The variance does not alter the essential character of the neighborhood. Analysis: The character of the neighborhood is single-family homes, which the applicant proposes to build. The minimum front yard building setback on the west side of this block on Eastwood Rd is 54’. If the setback were reduced to 30’, the subject property would have a front yard about half as deep as others on this side of the street. The home would be significantly in front of others on the block. f. The variance requested is the minimum variance which would alleviate the practical difficulties. Economic conditions alone do not constitute practical difficulties. Analysis: The minimum front yard setback elsewhere in the R-1 district shall not be less than 30’. The applicant has requested a 30’ setback. As noted earlier, the applicant has not proposed alternatives of how a home could fit on the lot, with a setback greater than 30’, but less than 54’. Item 07D October 24, 2016 Page 4 g. The Board of Adjustment and Appeals may impose such conditions upon the premises benefited by a variance as may be necessary to comply with the standards established by this Title or to reduce or minimize the effect of such variance upon other properties in the neighborhood and to better carry out the intent of the variance. The condition must be directly related to and must bear a rough proportionality to the impact created by the variance. Public Comments A Public Hearing Notice was published in the New Brighton / Mounds View Sun Focus on August 19, 2016, and mailed to 31 property owners within 350’ of the subject property. Staff received an email from a resident on Eastwood Rd opposed to the Variance because the proposed home with a reduced setback would look out of place, and because the existing wooded yard blocks noise and lights from properties along Mounds View Blvd (Co Rd 10). During the September 7th Public Hearing, one resident on Sunnyside Rd spoke in opposition to the Variance because the reduced front yard setback would not be in-line with surrounding homes, and was opposed to the removal of trees on the lot. The subject property is heavily wooded. City Code, Chapter 1127 includes regulations for Tree Preservation and Landscaping. The City Code encourages, but does not require the preservation of “high value” and “specimen” trees within the R-1 Single- Family Residential district. Planning Commission’s Denial The Planning Commission considered the Variance request at three meetings. At the Oct 5th meeting, a motion was made to approve the Variance, on a 4-3 vote. A 2/3’s majority of the full Commission is required to approve a Variance (i.e. 5 of 7 votes) (City Code, Section 1125.02, Subd 4(f). MN Statute §15.99, Subd 2(b) states; When a vote on a resolution or properly made motion to approve a request fails for any reason, the failure shall constitute a denial of the request provided that those voting against the motion state on the record the reasons why they oppose the request. A denial of the request because of a failure to approve a resolution or motion does not preclude an immediate submission of a same or similar request. Those Commissioners voting against approval of the Variance stated that their reasons included that the Variance was not consistent with City Code, Section 1125.02, Subd 2, items d, e, and f (refer to the variance criteria a-g, listed under “Analysis”). Item 07D October 24, 2016 Page 5 Summary The applicant has requested a Variance to reduce the front yard setback from 54’ to 30’, to construct a new home. The property includes a 30’ X 172’ private drainage easement along the south property line. The lot’s developable area is limited due to the private drainage easement and larger front yard building setback. The Variance request was denied by the Planning Commission. The applicant has appealed this decision, to be considered by the City Council. A Public Hearing notice was published in the New Brighton-Mounds View Sun Focus on October 14, 2016, and mailed to property owners within 350’ of the subject property. Recommendation: Staff recommends approval of the Appeal. It is Staff’s opinion that the Variance request is reasonable considering that the location of the private drainage easement greatly reduces the developable area of the lot. Staff agrees that the applicant has not exhausted all possibilities of trying to fit a different home plan on the lot without the need for a Variance, nor with a lesser Variance. As stated by the applicant during the Oct 5th Planning Commission meeting, if the Variance is approved, the only portion of the proposed split-level house that would stick out in front of the neighbor’s, is the attached 2-car garage. If a different home plan were proposed (e.g. a home with an attached side garage), a lesser Variance may be needed. However, it is speculation that a lesser Variance (e.g. 40’ setback rather than 30’) would significantly change the neighborhood’s character compared to the requested Variance. Almost the entire lot is wooded and serves as a buffer to the adjacent apartment complex. Many of the trees are likely to be removed during home construction, thus the character of the neighborhood will change no matter what type of home is constructed on the lot, or at what setback. Staff requests that the City Council conduct a Public Hearing, considering the Appeal of the Planning Commission’s Denial of the Variance contingent upon complying with the conditions in Resolution 8640. Please note that there are two Resolutions provided, one for Approval, and one for Denial. Respectfully submitted, ________________________ Jon Sevald, AICP Planner Attachments 1. Zoning Map 2. Aerial Photo of Neighborhood with front yard setbacks (approximate to roofline) 3. Site Photos 4. Email from Lon Stigney, 7841 Eastwood Rd Item 07D October 24, 2016 Page 6 5. Applicant’s Narrative (with Certificate of Survey) 6. Applicant’s Request to Appeal Planning Commission’s Denial 7. Resolution 8640 (APPROVAL) 8. Resolution 8640 (DENIAL) Item 07D October 24, 2016 Page 7 Zoning Map Item 07D October 24, 2016 Page 8 Aerial Photo of Neighborhood with front yard building setbacks (approximate to roofline) Item 07D October 24, 2016 Page 9 Site Photos Figure 1: Eastwood Rd, looking south from 7800 Eastwood Rd (fence at right). Red line is approximately in front of subject property, 7790 Eastwood Rd (8-29-2016) Figure 2: Eastwood Rd looking north. Red line is approximate front of subject property, 7790 Eastwood Rd. (8-29-2016) Item 07D October 24, 2016 Page 10 Item 07D October 24, 2016 Page 11 Item 07D October 24, 2016 Page 12 30’ wide private drainage easement 30’ 54’ Item 07D October 24, 2016 Page 13 Item 07D October 24, 2016 Page 14 Item 07A October 24, 2016 Page 15 Item 07D October 24, 2016 Page 16 Item 07D October 24, 2016 Page 17 RESOLUTION NO. 8640 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING AN APPEAL OF THE PLANNING COMMISSION’S DENIAL OF A VARIANCE TO ALLOW A 30 -FOOT FRONT YARD SETBACK FOR A NEW HOME AT 7790 EASTWOOD RD; MOUNDS VIEW PLANNING CASE VR2016-04 WHEREAS, property owner, Value Homes, LLC, has applied for a variance to allow a house to encroach approximately 24’ into the required 54’ front yard setback at 7790 Eastwood Rd; and, WHEREAS, 7790 Eastwood Rd is zoned R-1, Single Family Residential, and is legally described as follows: That part of Lot 77, SPRING LAKE PARK HILL VIEW, Ramsey County, Minnesota, which lies southerly of the following described line: Commencing at the northeast corner of said Lot 77; thence South 00 degrees 40 minutes 10 seconds East (assumed bearing) along the east line of said Lot 77 a distance of 113.58 feet to the point of beginning of the line to be described, said point to be hereafter referred to as “Point A”; thence South 88 degrees 21 minutes 51 seconds West a distance of 178.65 feet to the southwesterly line of said Lot 77 and said line there terminating. Subject to an easement for public drainage and utility purposes over, under and across the north 5.00 feet, the east 10.00 feet, and the southwesterly 10.00 feet of the above described property. And subject to an easement for drainage and utility purposes over, under and across that part of the above described property which lies westerly of east 114.04 feet thereof. PIN: 06-30-23-44-0077 WHEREAS, City Code Title 1100, Chapter 1104, Section 1104.01, Subdivision 3(a) states; Where principal buildings in existence on lots within the same block on the same side of the street have front yard setbacks different from those Resolution 8640 October 24, 2016 Page 2 required, the minimum front yard setback for any new principal buildings shall be the minimum front yard setback in existence for any one lot. In no case shall the front yard setback be less than thirty feet (30’). For purposes of this subsection a, a block shall be defined as that group of lots lying along a street between the two closest intersecting streets, except that where the length of the street frontage between the two intersecting streets is greater than fourteen hundred feet (1,400’), the block shall be the lots within six hundred and fifty feet (650’) on either side of the lot in question, or to an intersecting street whichever is less. WHEREAS, the 7700 block of Eastwood Rd is approximately 1,400’ in length, and the principle building on the same block and same side of the street with the smallest front yard setback measures approximately 54’ (7880 Eastwood Rd, based on 1991 building plan, Permit #91-218), and thus the minimum front yard setback for all lots on the west side of this block, including the subject property, is 54’; and WHEREAS, the Mounds View City Council has reviewed the following documents regarding this proposal: 1. Zoning Map 2. Aerial Views 3. Site Photos 4. Staff Report 5. Applicant’s Narrative and Certificate of Survey 6. Resident Comments WHEREAS, the purpose of the variance provision in the Zoning Code is to give relief to property owners when the strict enforcement of the zoning code requirements imposes a hardship thereby restricting the improvement of property due to practical difficulties brought about by unique or extraordinary features of the physical property that are beyond the property owner’s control; and, WHEREAS, the Planning Commission held a duly-noticed public hearing regarding this request on September 7, 2016, continued on September 21, 2016; and further considered the request on October 5, 2016; and, WHEREAS, according to Section 1125.02, Subdivision 2 of the Mounds View Municipal Code, the Planning Commission is to review a standard set of criteria that must be satisfied in order to grant a variance to the Zoning Code; and, WHEREAS, The Mounds View Planning Commission considered this standard set of criteria on October 5, 2016, and Denied the Variance request; and, WHEREAS, The applicant, Eric Ollestad (Value Homes, LLC), has requested an Appeal of the Planning Commission’s Denial of the Variance, as permitted under City Code, Section 1125.02, Subd 3; and, Resolution 8640 October 24, 2016 Page 3 WHEREAS, the Mounds View City Council held a duly-noticed public hearing regarding this Appeal request on October 24, 2016; and, NOW, THEREFORE, BE IT RESOLVED, the Mounds View City Council finds that the criteria as identified in Section 1125.02, Subdivision 2 of the Mounds View Municipal Code are satisfied and finds there to be sufficient practical difficulty with regard to the property located at 7790 Eastwood Rd, and makes the following findings of fact related to its decision: 1. The general purpose and intent of the Zoning Code regarding front yard building setbacks is to provide a sense of privacy and separation between the building and the public right-of-way. The proposed home to be located on the subject property will maintain a 30’ front yard setback, consistent with minimum standards elsewhere in the R-1 district. 2. The Variance is consistent with the Comprehensive Plan (2010); Goal 4: “Encourage residential infill and redevelopment that supports the City’s housing goals and maintains residential character.” The parent property (7800 Eastwood Rd) was subdivided into two lots in March 2016, creating the subject property (7790 Eastwood Rd), with the intent of constructing a new home. 3. The applicant (Value Homes, LLC) proposes to use the property in a reasonable manner for a single-family residence. 4. Unique circumstances apply to the property which do not apply to other properties in the same zone or vicinity and result from circumstances over which the property owner had no control. The current property owner (Value Homes) and immediate past owner/developer (Kayak Properties) were not aware of the private 30’ wide drainage easement at the time the property was subdivided in 2016. The private drainage easement is unique to this property. 5. The Variance to reduce the minimum front yard setback from 54’ to 30’ will result in a front yard half the depth as others on the west side of Eastwood Rd. However, a reduced setback will allow construction of a vacant lot for a new single-family home, maintaining the residential character of the neighborhood. 6. The Variance request is the minimum variance which would alleviate the practical difficulties created by the private 30’ wide drainage easement. The Applicant’s Narrative includes a Certificate of Survey, dated “May XX, 2016”, which shows a proposed home encroaching 26’ feet into the private easement (24’ foundation + 2’ overhang). A Variance reducing the front yard setback from 54’ to 30’ will still leave a 2’ encroachment into the private easement, thus, the home plan will need to be adjusted to avoid any encroachment into this easement. Resolution 8640 October 24, 2016 Page 4 7. The Board of Adjustment and Appeals may impose such conditions upon the premises benefited by a variance as may be necessary. Such conditions are included below: The applicant (Value Homes, LLC) shall clearly disclose to the purchaser of the to-be constructed home that there exists two private easements along the south side yard property line for; (1) a 10’ wide sidewalk (Doc. No. 1172686); and (2) a 30’ wide drainage area (Doc. No. 1172687). NOW, THEREFORE, BE IT FINALLY RESOLVED, the Mounds View City Council, based upon the above findings, approves the request to Appeal the Planning Commission’s Denial of the Variance request of Value Homes, LLC, for a reduced front yard setback from 54’ to 30’ at the property located at 7790 Eastwood Rd, subject to the following: 1. The applicant (Value Homes, LLC) shall clearly disclose to the purchaser of the to-be constructed home that there exists two private easements along the south side yard property line for; (1) a 10’ wide sidewalk (Doc. No. 1172686); and (2) a 30’ wide drainage area (Doc. No. 1172687). 2. If within one year after granting the variance, the work as permitted by the variance has not begun, then such variance shall become null and void unless an extension of time has been requested by the applicant and granted by the Planning Commission. Such extension shall be requested by the applicant in writing, and submitted to the City at least 30 days before the expiration of the original variance. Adopted this 24th day of October, 2016. _____________________________________ Joe Flaherty, Mayor ATTEST: _____________________________________ James Ericson, City Administrator (SEAL) RESOLUTION NO. 8640 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION DENYNG AN APPEAL OF THE PLANNING COMMISSION’S DENIAL OF A VARIANCE TO ALLOW A 30 -FOOT FRONT YARD SETBACK FOR A NEW HOME AT 7790 EASTWOOD RD; MOUNDS VIEW PLANNING CASE VR2016-04 WHEREAS, property owner, Value Homes, LLC, has applied for a variance to allow a house to encroach approximately 24’ into the required 54’ front yard setback at 7790 Eastwood Rd; and, WHEREAS, 7790 Eastwood Rd is zoned R-1, Single Family Residential, and is legally described as follows: That part of Lot 77, SPRING LAKE PARK HILL VIEW, Ramsey County, Minnesota, which lies southerly of the following described line: Commencing at the northeast corner of said Lot 77; thence South 00 degrees 40 minutes 10 seconds East (assumed bearing) along the east line of said Lot 77 a distance of 113.58 feet to the point of beginning of the line to be described, said point to be hereafter referred to as “Point A”; thence South 88 degrees 21 minutes 51 seconds West a distance of 178.65 feet to the southwesterly line of said Lot 77 and said line there terminating. Subject to an easement for public drainage and utility purposes over, under and across the north 5.00 feet, the east 10.00 feet, and the southwesterly 10.00 feet of the above described property. And subject to an easement for drainage and utility purposes over, under and across that part of the above described property which lies westerly of east 114.04 feet thereof. PIN: 06-30-23-44-0077 WHEREAS, City Code Title 1100, Chapter 1104, Section 1104.01, Subdivision 3(a) states; Where principal buildings in existence on lots within the same block on the same side of the street have front yard setbacks different from those Resolution 8640 October 24, 2016 Page 2 required, the minimum front yard setback for any new principal buildings shall be the minimum front yard setback in existence for any one lot. In no case shall the front yard setback be less than thirty feet (30’). For purposes of this subsection a, a block shall be defined as that group of lots lying along a street between the two closest intersecting streets, except that where the length of the street frontage between the two intersecting streets is greater than fourteen hundred feet (1,400’), the block shall be the lots within six hundred and fifty feet (650’) on either side of the lot in question, or to an intersecting street whichever is less. WHEREAS, the 7700 block of Eastwood Rd is approximately 1,400’ in length, and the principle building on the same block and same side of the street with the smallest front yard setback measures approximately 54’ (7880 Eastwood Rd, based on 1991 building plan, Permit #91-218), and thus the minimum front yard setback for all lots on the west side of this block, including the subject property, is 54’; and WHEREAS, the Mounds View City Council has reviewed the following documents regarding this proposal: 7. Zoning Map 8. Aerial Views 9. Site Photos 10. Staff Report 11. Applicant’s Narrative and Certificate of Survey 12. Resident Comments WHEREAS, the purpose of the variance provision in the Zoning Code is to give relief to property owners when the strict enforcement of the zoning code requirements imposes a hardship thereby restricting the improvement of property due to practical difficulties brought about by unique or extraordinary features of the physical property that are beyond the property owner’s control; and, WHEREAS, the Planning Commission held a duly-noticed public hearing regarding this request on September 7, 2016, continued on September 21, 2016; and further considered the request on October 5, 2016; and, WHEREAS, according to Section 1125.02, Subdivision 2 of the Mounds View Municipal Code, the Planning Commission is to review a standard set of criteria that must be satisfied in order to grant a variance to the Zoning Code; and, WHEREAS, The Mounds View Planning Commission considered this standard set of criteria on October 5, 2016, and Denied the Variance request; and, WHEREAS, The applicant, Eric Ollestad (Value Homes, LLC), has requested an Appeal of the Planning Commission’s Denial of the Variance, as permitted under City Code, Section 1125.02, Subd 3; and, Resolution 8640 October 24, 2016 Page 3 WHEREAS, the Mounds View City Council held a duly-noticed public hearing regarding this Appeal request on October 24, 2016; and, NOW, THEREFORE, BE IT RESOLVED, the Mounds View City Council finds that the criteria as identified in Section 1125.02, Subdivision 2 of the Mounds View Municipal Code ARE NOT satisfied and finds there to be insufficient practical difficulty with regard to the property located at 7790 Eastwood Rd, and makes the following findings of fact related to its decision: 1. The general purpose and intent of the Zoning Code regarding front yard building setbacks is to provide a sense of privacy and separation between the building and the public right-of-way. The Planning Commission finds that the proposed 30’ minimum front yard building setback within the R-1 district is in harmony with the City Code. 2. The Variance request is not consistent with the Comprehensive Plan (2010); Goal 1: Preserve the identity and maintain and improve the quality and appearance of existing neighborhoods. h. The City will consider the subdivision of existing large lot single-family residential lots on a case-by-case basis. The City will use such reviews to ensure that new development is consistent with city needs and compatible with surrounding development. The City approved the Minor Subdivision of 7800 Eastwood Rd in 2016 (i.e. large single-family lot), creating two lots including the subject property (7790 Eastwood Rd), with a front yard setback consistent with residential lots on the west side of the block, and consistent with the City Code, and the Comprehensive Plan. The Planning Commission has determined that the developable area of the lot is sufficient in size for a single-family home. Further, it is the applicant’s responsibility to design a house plan that will fit within that developable area of the lot. 3. The applicant proposes to use the property in a reasonable manner for a single- family residence. 4. Unique circumstances apply to the property which do not apply to other properties in the same zone or vicinity and result from circumstances over which the property owner had no control. The current property owner (Value Homes, LLC) and immediate past owner/developer (Kayak Properties) were not aware of the private 30’ wide drainage easement at the time the property was subdivided in 2016. The private drainage easement is unique to this property. 5. The Variance to reduce the minimum front yard setback from 54’ to 30’ will result in a front yard about half the depth as others on the west side of Eastwood Rd. The reduced setback is inconsistent with the character of the neighborhood. Resolution 8640 October 24, 2016 Page 4 6. The applicant has not demonstrated that the proposed house plan (plan dated May 10, 2016) is the only house plan that could be built on the lot, and therefore has not exhausted all possibilities for fitting a single-family home on the lot without encroaching into the private drainage easement, and in compliance with the minimum Floor Area Per Dwelling requirements (City Code, Chapter 1100, Section 1104.02); Subd. 4. Minimum Floor Area Per Dwelling Unit: a. Single-Family Dwellings: The minimum first floor area for each dwelling unit type shall be as follows: (1) One (1) story dwelling 960 square feet (2) Two (2) story dwelling 780 square feet The applicant proposes a split-entry home with an upper level (first floor) measuring 1,027 sq ft in area, and a lower level measuring 926 sq ft in area (plans dated, May 10, 2016). NOW, THEREFORE, BE IT FINALLY RESOLVED, the Mounds View City Council, based upon the above findings, and the record, denies the request of Value Homes, LLC, to Appeal the Planning Commission’s Denial of the Variance. Adopted this 24th day of October, 2016. _____________________________________ Joe Flaherty, Mayor ATTEST: _____________________________________ James Ericson, City Administrator (SEAL) Item No: 7E Meeting Date: Oct 24, 2016 Type of Business: Council Business Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Jon Sevald, Planner Item Title/Subject: Public Hearing to consider Resolution 8646 approving a Conditional Use Permit for an oversized garage, located at 7715 Eastwood Rd Introduction: The applicant, Cindy Brown, has applied for a building permit to add a second floor onto the home and an addition onto the existing two-car attached garage. The garage addition will exceed the maximum size permitted for an accessory building, unless a Conditional Use Permit (CUP) is approved. The existing garage to be expanded is set back 4’ – 6” from the north side yard property line, whereas a minimum of 5’ is required. The applicant applied for a Variance to continue this encroachment for the garage addition. The Planning Commission conducted a Public Hearing on October 19, 2016, approving the Variance. Analysis: Maximum Existing Proposed Attached Garage 952 sq ft1 667 sq ft 1,227 sq ft Detached Garage 308 sq ft 308 sq ft Detached Shed 98 sq ft 98 sq ft TOTAL 1,800 sq ft2 1,073 sq ft 1,633 sq ft The following criteria shall be considered, when applicable 3: 1. The use will not create an excessive burden on existing parks, schools, streets and other public facilities and utilities which serve or are proposed to serve the area. 2. The use will be sufficiently compatible or separated by distance or screening from adjacent residentially zoned or used land so that existing homes will not be depreciated in value and there will be no deterrence to development of vacant land. 3. The structure and site shall have an appearance that will not have an adverse effect upon adjacent residential properties. 1 City Code, Section 1106.04, Subd 6 2 City Code 1106.04, Subd 6(b) 3 City Code, Section 1125.01, Subd 3(b) Item 07E October 24, 2019 Page 2 4. The use, in the opinion of the City Council, is reasonably related to the overall needs of the City and to the existing land use. 5. The use is consistent with the purposes of the Zoning Code and the purposes of the zoning district in which the applicant intends to locate the proposed use. 6. The use is not in conflict with the Comprehensive Plan of the City. 7. The use will not cause traffic hazards or congestion. 8. Adequate utilities, access roads, drainage and necessary facilities have been or will be provided. Additional criteria specific to oversized garages in the R-1 district, include; the garage shall have a uniform appearance with the home; the garage cannot exceed 35’ in width (23’-4’ proposed); and the garage shall be a permanent structure.4 Summary The applicant has requested a Conditional Use Permit for a 1,227 sq ft oversized garage, attached to the home. The Planning Commission reviewed the request on October 19, 2016, and recommended approval of the CUP (Resolution 1057-16). A Public Hearing notice was published in the New Brighton-Mounds View Sun Focus on Sept 30, 2016, and mailed to property owners within 350’ of the subject property. Recommendation: Staff requests that the City Council conduct a Public Hearing, and recommends approval of Resolution 8646, approving a Conditional Use Permit for a 1,227 sq ft accessory building. The addition to the attached garage will decrease the front yard setback from 75’ to 51’ (minimum 45’ required), and will be closer to the street than the neighboring home, but is consistent with requirements of the City Code. Respectfully submitted, ________________________ Jon Sevald, AICP Planner 4 City Code, Section 1106.04, Subd 6 Item 07E October 24, 2019 Page 3 Attachments 1. Applicant’s Narrative 2. Zoning Map 3. Aerial Map 4. Site Photos 6. Resolution 8646 Item 07E October 24, 2019 Page 4 Applicant’s Narrative (submitted to address Variance criteria) Item 07E October 24, 2019 Page 5 Applicant’s Narrative Item 07E October 24, 2019 Page 6 Applicant’s Narrative Item 07E October 24, 2019 Page 7 Zoning Map Item 07E October 24, 2019 Page 8 Aeri al Map Item 07E October 24, 2019 Page 9 Site Photos Figure 1: 7715 Eastwood Rd. Proposed garage addition would be in front of existing garage (Sept 22, 2016) Figure 2: 7715 Eastwood Rd, after second floor addition (Oct 19, 2016) RESOLUTION 8646 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING OF A CONDITIONAL USE PERMIT FOR AN ACCESSORY BUILDING TO EXCEED 952 SQ FT IN AREA (1,227 SQ FT) FOR PROPERTY LOCATED AT 7715 EASTWOOD RD; MOUNDS VIEW PLANNING CASE MU2016-002 WHEREAS, property owners Cynthia Brown and Terry Brown have requested approval of a Conditional Use Permit for an addition onto the attached garage, such that the combined area would be 1,227 sq ft in area. The property is located at 7715 Eastwood Rd, Mounds View, MN, legally described as: Lot 49 of Spring Lake Park Hill View PID: 06-30-23-44-0029 WHEREAS, the above-described lands are zoned R-1, Single-Family Residential, and designated Detached Single-Family Residential in the Comprehensive Plan; and, WHEREAS, the Mounds View City Code, Section 1106.03, Subd 1(c) prohibits any accessory building in an R-1 District from exceeding 952 sq ft in area, except by Conditional Use Permit; and, WHEREAS, the Mounds View City Code, Section 1106.03, Subd 1(a) permits every R-1 zoned property improved with a single-family dwelling, a maximum of 1,800 sq ft of combined accessory building area. The property will have three accessory buildings with a combined area of 1,633 sq ft, including the attached garage addition; and, WHEREAS, the Mounds View Planning Commission reviewed the request on October 19, 2016, and recommended approval of the Conditional Use Permit; and, WHEREAS, the Mounds View City Council has reviewed the following documents regarding this proposal: 1. Applicant’s Narrative 2. Zoning Map 3. Aerial Map 4. Site Photos Resolution 8646 October 24, 2016 Page 2 WHEREAS, the Mounds View City Council held an advertised Public Hearing on October 24, 2016; and WHEREAS, according to Section 1125.01, Subd 3 of the Mounds View Municipal Code, the City Council is to review a standard set of criteria when considering a Conditional Use Permit, including making Findings; and, NOW THEREFORE, BE IT RESOLVED, that the Mounds View City Council finds that the criteria as identified in Section 1125.01, Subd 3(b) are satisfied and makes the following findings of fact related to its decision: 1. The oversized attached garage will not create an excessive burden on existing parks, schools, streets and other public facilities and utilities which serve or are proposed to serve the area. 2. The oversized attached garage will be sufficiently compatible or separated by distance or screening from adjacent residentially zoned or used land so that existing homes will not be depreciated in value and there will be no deterrence to development of vacant land. 3. The oversized garage and site shall have an appearance that will not have an adverse effect upon adjacent residential properties. 4. The oversized garage, in the opinion of the City Council, is reasonably related to the overall needs of the City and to the existing land use. 5. The oversized garage is consistent with the purposes of the Zoning Code and the purposes of the zoning district in which the applicant intends to locate the proposed use. 6. The oversized garage is not in conflict with the Comprehensive Plan of the City. 7. The oversized garage will not cause traffic hazards or congestion. 8. Adequate utilities, access roads, drainage and necessary facilities have been or will be provided. NOW, THEREFORE, BE IT FINALLY RESOLVED that the Mounds View City Council approves of a Conditional Use Permit for an Accessory Building in excess of 952 sq ft in area, submitted by property owners Cynthia Brown and Terry Brown, subject to the following conditions: 1. The applicants shall obtain a building permit for the garage addition, and shall construct the garage according to Building Code, and consistent with plans dated Sept 20, 2016. 2. The garage shall not be used for commercial purposes, living space or other uses not allowed within the R-1 Single-Family Residential district or by the Zoning Code. Should the use change for which the permit was granted; the Conditional Use Permit shall be considered null and void. Resolution 8646 October 19, 2016 Page 3 Adopted this 24th day of October 2016 _______________________________ Joe Flaherty, Mayor ATTEST: _______________________________ James Ericson, City Administrator (seal) Item No: 7F Meeting Date: October 24, 2016 Type of Business: Council Business Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 8652, Approving the Hire of Miles Wakumoto to the Position of Mounds View Police Officer Background: The Mounds View Police Civil Service eligibility list for Police Officer is no longer current, and the police department moved forward by creating a new eligibility list for a vacancy in the position of police officer. On June 13, 2016, the City Council approved Resolution 8593, authorizing the creation of a new eligibility list for the purpose of hiring future police officers. Discussion: The most recent opening for police officer occurred after the resignation of probationary Officer Daniel Stone on May 20, 2016. Therefore, this process was initiated to replace this vacancy. The police officer position is an essential public safety position within the city, and ideally, having a replacement officer in place as soon as practical is critical to maintaining uninterrupted continuity of policing services in the city. Delaying the replacement of this patrol officer position will result in a reduction of police service, and could result in additional expenses in terms of overtime cost to backfill the vacancy. On October 11, 2016, the Police Civil Service Commission certified an active eligibility list for the position of Police Officer based on previously conducted testing components, which included written testing, physical agility testing and oral interviews. The top candidates certified by the civil service commission for the police officer position are as follows: 1. Miles Wakumoto 2. Sarah David 3. Andrew Ronning The top candidate, Mr. Wakumoto, has successfully passed the required testing procedures, which included an oral board examination, physical agility test, written exam, and background examination. Staff is awaiting the results of Miles Wakumoto’s physical psychological examinations, which should be received by Friday, October 21, 2016. Staff has personally met with and interviewed Miles Wakumoto and feel that he would be an excellent addition to the department. Staff is requesting to begin employment of Miles Wakumoto as a police officer on or about November 15, 2016. Item 07F October 24, 2016, City Council Meeting Page 2 Recommendation: Staff recommends City Council approval of Resolution 8652, a resolution authorizing the hiring of Miles Wakumoto to the position of Police Officer at Step 1 ($22.63/hr) of the compensation schedule in accordance with the Law Enforcement Labor Services Contract, effective November 15, 2016. If Staff does not receive satisfactory reports on Mr. Wakumoto’s physical and psychological examinations prior to the Council Meeting, then Staff will pull this item from the City Council Agenda. Respectfully Submitted, __________________ Desaree Crane RESOLUTION NO. 8652 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING THE HIRING OF MILES WAKUMOTO TO THE POSITION OF POLICE OFFICER WHEREAS, the City Council has approved the establishment of an eligibility list for the position of Police Officer for current vacancies in the Police Department, and the Police Civil Service Commission has approved the procedures for establishing an eligibility register to fill these vacancies, and; WHEREAS, the approved hiring procedures consist of a competitive written examination, training and experience scoring, oral interviews, physical agility testing, a thorough background investigation, physical examination and a psychological examination and; WHEREAS, the Civil Service Commission has certified the eligibility list for the opening, and Miles Wakumoto is the top candidate standing on the eligibility register, and his background investigation, physical, psychological, and physical agility testing have all been successfully completed, and; WHEREAS, staff of the Police Department has met with Miles Wakumoto, and the Chief of Police recommends that he be appointed to the position of Police Officer. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds View, Ramsey County, Minnesota does hereby appoint Miles Wakumoto to the position of Police Officer effective November 15, 2016 at the step one rate of pay ($22.63/hr) as indicated in the Law Enforcement Labor Services contract. Adopted this 24th day of October, 2016. ____________________________________ Joe Flaherty, Mayor ATTEST: ____________________________________ James Ericson, City Administrator (seal) X X X X X X X XXXll>>ll>>ll>>>>>>>>>>>>>>>>>>>>>>>>>> >> CONSTRUCT 5' DIA MANHOLE OVER EXISTING 24" ARCH PIPE SALVAGE AND REINSTALL CHAIN LINK FENCE. REMOVE EXISTING FES AND 10 LF 24" ARCH PIPE REMOVE EXISTING 18" FES. CONSTRUCT MH OVER EXISTING PIPE. REMOVE 290 SF CONCRETE PAVEMENT SALVAGE AND REINSTALL CHAIN LINK FENCE SALVAGE AND REINSTALL MAILBOX UTILITY POLE GUY WIRE. RELOCATED BY OTHERS PROTECT EXISTING CHAIN LINK FENCE Lambert Avenue 35' EASEMENT NOTES: 1. TREE CLEARING TO BE PERFORMED BY OTHERS. CONTRACTOR SHALL REMOVE STUMPS AS NECESSARY (INCIDENTAL). 2. RESTORE INFILTRATION FEATURE WITH 20" OF SELECT GRANULAR BORROW AND 4" OF SELECT GRANULAR BORROW MODIFIED (70% SELECT GRANULAR BORROW, 30% MNDOT COMPOST GRADE 2). FEATURE BOTTOM TO BE 0.5' BELOW GUTTER ELEVATION AT CURB CUT. 3. RESTORE DISTURBED AREAS WITH SALVAGED TOPSOIL, SEED MIXTURE 25-151, AND TYPE 5 HYDROMULCH. HOLD UTILITY POLE (BY OTHERS) PROTECT EXISTING CONCRETE CURB AND GUTTER RESTORE INFILTRATION FEATURE (SEE NOTES) REMOVE 50 SF BLOCK RETAINING WALL SALVAGE AND REINSTALL TRAFFIC SIGN PROVIDE FILL OVER PIPE AS DIRECTED BY THE ENGINEER 899.20899.30+00898.13894.5898.11897.01+00900.9901.32+00901.8901.73+00900.3900.04+00901.1901.35+00900.56+00 I=893.70 24" SWI=893.70 18" E STA 0+00 R=899.20 MH-1 I=894.03 24" SI=894.03 24" NE STA 0+94 R=897.53 CBMH-2 I=894.93 24" WI=894.93 24" N STA 3+44 R=900.51 MH-3 I=895.73 24" SI=895.73 24" N I=895.73 24" E STA 5+65 R=900.31 MH-4 94' 24"RCP @ 0.36% CL.4 250'-24"RCP @ 0.36%CL.4 221' 24"RCP @ 0.36% CL.4 FINISH GROUND PROFILE OVER PIPE EXISTING GROUND PROFILE OVER PIPE INSULATE SEWER AND WATER SERVICE (4' X 8', 3" THICK)INSULATE SEWER AND WATER SERVICE (4' X 8', 3" THICK) INSULATE SEWER AND WATER SERVICE (4' X 8', 3" THICK) 870 880 890 900 910 920 930 940 950 870 880 890 900 910 920 930 940 950 SHEET DATELIC. NO. I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPAREDBY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSEDPROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. Bolton & Menk, Inc. 2016, All Rights Reservedc H:\MDVW\N15103964 - MV General\2255 Lambert Avenue\CAD\C3D\103964C501.dwg 10/17/2016 2:01:43 PM DESIGNED DRAWN CHECKED CITY NO. REVISION DATENO. 2035 COUNTY ROAD D EAST, SUITE B MAPLEWOOD, MINNESOTA 55109 Phone: (651) 704-9970 Email: Maplewood@bolton-menk.com www.bolton-menk.comR MRW AK MRW CITY OF MOUNDS VIEW, MINNESOTA 2255 LAMBERT AVENUE MICHAEL R. WARNER XX/XX/XXXX44693 XXXXXXXXX C5.01FEETSCALE 0 10050 HORZ. FEETSCALE 0 2010 VERT. STORM SEWER PLAN & PROFILE STORM SEWER SCHEDULE STRUCTURE DIAMETER CASTING MH-1 4'R-1733 CBMH-2 4'R-4342 MH-3 5'R-1733 MH-4 5'R-1733 Item No: 7G Meeting Date: October 24, 2016 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Brian L. Erickson, Public Works Director/City Engineer Item Title/Subject: Resolution 8651, Approve Design and Authorize Seeking Quotes for Stormwater Improvement at 2255 Lambert Avenue Background: In December 2015 staff applied for, and ultimately received, a grant from the Rice Creek Watershed District (RCWD) as part of their Urban Stormwater Remediation Cost-Share Program. The agreement was approved by the City Council at their June 27, 2016 meeting. Since that time the staff has prepared a design for completing this work and is ready to seek quotes to perform this work. Discussion: The project is located at 2255 Lambert Avenue and would replace an open and poorly vegetated ditch with reinforced concrete pipe. This ditch, which connects between two city storm sewer lines, is being eroded and depositing sediment in the city’s storm sewer system with each rain event. This sediment requires removal from the system in the future in order to insure proper functionality. By installing concrete pipe the erosion is eliminated and results in reduced maintenance into the future. Additionally, this should improve the water quality of downstream waters. Staff is working with the property owner to insure that proper easements are established along this work. Primarily the easement will be along the lot line to the west of the existing home. Some additional easement may be required over and above the typical 5-foot side lot line drainage and utility easement. It should be noted that the existing ditch does not have any easements except for the extreme northeast corner of the property. Once completed, this project will also assist the property owner by providing a more usable lot. The funding for this work would come from the Storm Water Fund (745-4415-7050) which included $50,000.00 in the budget for this work. There is also an additional $25,000 in the budget for other storm water projects. At this point, there are no additional projects planned for 2016 and staff would propose using $1,752.50 of that line item to fund this work, if needed. In addition, the grant funding from RCWD is $19,292.00. This results in a total funding amount of $71,044.50. This funding would cover engineering, construction and construction contingency. Should none of the contingency be required no additional funding from the other storm water project would be used. The table shows the total project estimate and funding for this work. Total Project Funding Storm Water Fund 2255 Lambert $50,000.00 Other Storm Water Projects $1,752.50 RCWD Grant $19,292.00 Total Funding $71,044.50 Total Project Cost Engineering $4,734.50 Construction $60,310.00 Construction Contingency (10%) $6,000.00 Total Project Cost $71,044.50 If approved, staff will contact a minimum of three vendors for quotes on this work. The quotes will then be brought back to Council for approval prior to work starting. Anticipated date for that would be November 14, 2016. Preliminary contact with two companies has indicated that they would be able to start and complete this work in 2016. Additionally, they are looking for late fall work at this time. Recommendation: Staff recommends that Council approve the design and authorize staff to seek quotes for this work. Quotes will then be returned to City Council for approval prior to work starting. Respectfully submitted, Brian L. Erickson, P.E. – Public Works Director/City Engineer RESOLUTION 8651 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVE DESIGN AND AUTHORIZE SEEKING QUOTES FOR STORMWATER IMPROVEMENT AT 2255 LAMBERT AVENUE WHEREAS, the City of Mounds View has received $19,292.00 from the Rice Creek Watershed District’s Urban Stormwater Remediation Cost Share Program; and, WHEREAS, the City of Mounds View has $50,000.00 in the Storm Water Fund, System Maintenance budget for completing this remediation project at 2255 Lambert Avenue; and, WHEREAS, the City of Mounds View has $25,000.00 in the Storm Water Fund, System Maintenance budget for completing storm water projects; and, WHEREAS, a design has been prepared to have this work performed; and, WHEREAS, the City Engineer will seek a minimum of three quotes for completing this work . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. The City Council approves the plans for the stormwater remediation project at 2255 Lambert Avenue. 2. The City Engineer is directed to seek a minimum of three quotes for completion of this work 3. The City Engineer shall bring back the quotes to the City Council for award of this project at the earliest time possible. 4. The City Council authorizes the use of $1,752.50 from the storm water projects line item if necessary. 5. The costs for this storm sewer work shall be paid from the Storm Water Fund (475- 4415-7050). Adopted this 24th day of October 2016. ____________________________________ Joe Flaherty, Mayor ATTEST: ____________________________________ James Ericson, City Administrator (SEAL) Item No. 8.A. Meeting Date: October 24, 2016 Type of Business: Consent Agenda Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Mark Beer, Finance Director Item Title/Subject: Resolution 8642 Electing to Retain the Statutory Tort Limit on Liability for the 2017 Insurance Policies Minnesota Statutes 466.04 provides a limit on municipal tort liability claims. Cities have the option of waving this limit if they purchase insurance policies with larger maximum coverage. There is no reason why the City of Mounds View should waive the statutory limit on tort liability. The City has never waived the limit on tort liability. Cities obtaining liability coverage from the League of Minnesota Cities Insurance Trust must decide whether or not to waive the statutory tort limit. The decision must be made by the City Council before the effective date of the coverage. The attached resolution declares that the City of Mounds View does not waive the statutory limit on tort liability. Respectfully Submitted, Mark Beer, Finance Director RESOLUTION NO. 8642 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA ELECTING TO RETAIN THE STATUTORY TORT LIMIT ON LIABILITY FOR THE 2017 INSURANCE POLICIES WHEREAS, the City of Mounds View is currently making application for insurance policies to cover the period of January 1, 2017 through December 31, 2017; and WHEREAS, Minnesota Statute 466.04 requires that the City Council elect to not waive the monetary limits on municipal tort liability prior to the effective date of the coverage; and WHEREAS, the established tort limits protect the City of Mounds View in state courts, waiving the statutory tort limit on liability claims is not in the best interest of the City of Mounds View. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Mounds View that the statutory tort limit on municipal tort liability is not waived. Adopted this 24th day of October 2016. Joe Flaherty, Mayor ATTEST: Jim Ericson, City Administrator (SEAL) Item No: 08B Meeting Date: October 24, 2016 Type of Business: CA Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 8648, Approving Severance for Kathy Bednar, Mounds View Police Records/Evidence Technician Background Kathy Bednar retired and her last day of employment was September 30, 2016. Ms. Bednar has been working for the City since 1987. Attached is Resolution 8648, which authorizes severance to Ms. Bednar in accordance with Sections 3.45 and 3.47 of the Mounds View Personnel Manual. The Police Records/Evidence Technician is a non-exempt non-union position. Discussion In accordance with Section 3.45, of the Mounds View Personnel Manual: Upon separation from the City, employees who have completed two or more years of service and leave in good standing shall contribute 100% of their eligible sick leave to their Retirement Health Savings Plan (RHSP). Except as noted below, eligible sick leave is limited to 50% of an employee’s sick balance, which is capped as follows: Base cap = 960 hours. The base cap shall be increased by 20 hours per year for each year employed beyond ten years. For example, a 15-year employee’s cap would be 1060 and a twenty-year employee’s cap would be 1160 hours. Employees who had completed ten years of service by January 1, 2008, qualify for enhanced sick leave payout. Upon separation, qualifying employees shall contribute 100% of their eligible sick leave to their RHSP. The enhanced sick leave payout is equal to 65% of an employee’s sick leave balance. (the enhanced conversion rate applies ONLY to sick hours contributed at separation, subject to the maximum cap addressed above). Employees who have a sick leave balance of 600 or more hours shall contribute their excess balance to the RHSP at a 2 to 1 ratio with a maximum annual contribution of 160 hours (80 hours converted) or that amount which brings the employee’s sick leave balance down to 600 hours – whichever is less. The City shall calculate and process the annual contribution to the RHSP on the first payroll period of November of each year. Item 08B October 24, 2016, City Council Meeting Page 2 Currently, Ms. Bednar has 585.15 sick hours of accrued/unused sick hours. In accordance with Section 3.45 of Mounds View Personnel Manual, Ms. Bednar is authorized a sick time payout totaling $9,341.33 to her Retirement Health Savings Plan. This is calculated as 585.15 accrued/unused sick hours times 65% times her hourly rate of $24.56. Resolution 8648 provides a payout on Ms. Bednar’s vacation time. In accordance with Section 3.47 of the Mounds View Personnel Manual, Ms. Bednar is authorized a vacation time payout totaling $8,156.62 to her Retirement Health Savings Plan. This calculated as 332.11 accrued/unused vacation hours times her hourly rate of $24.56. Recommendation Staff recommends approving Resolution 8648 in accordance with Sections 3.45 and 3.47 of the Mounds View Personnel Manual. Respectfully submitted, _______________________ Desaree Crane RESOLUTION NO. 8648 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING SEVERANCE PAYME NT TO KATHY BEDNAR, MOUNDS VIEW POLICE RECORDS/EVIDENCE TECHNICIAN WHEREAS, Kathy Bednar submitted her resignation for retirement and her last day of employment was September 30, 2016; and WHEREAS, the balance of accrued and unused sick leave time is 585.15 hours; and WHEREAS, the balance of accrued and unused vacation is 332.11 hours; and WHEREAS, Kathy Bednar’s current rate of pay is $24.56 per hour; and WHEREAS, in accordance with Section 3.45 of the Mounds View Personnel Manual, the maximum potential payout of accrued/unused sick time will be 585.15 hours x 65% x her hourly rate of $24.56 = $9,341.33 into Kathy Bednar’s RHSP; and WHEREAS, in accordance with Sections 3.45 and 3.47 of the Mounds View Personnel Manual, the maximum potential payout of accrued/unused vacation time will be 332.11 hours x her hourly rate of $24.56 = $8,156.62 to her RHSP; and NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council approves a one-time payout of sick time not to exceed $9,341.33 into Kathy Bednar’s RHSP in accordance with the Mounds View Personnel Manual. NOW, BE IT FURTHER RESOLVED that the Mounds View City Council approves a one-time payout of vacation time not to exceed $8,156.62 to her RHSP in accordance with the Mounds View Personnel Manual. Adopted this 24th day of October, 2016. ________________________________ Joe Flaherty, Mayor ATTEST: ________________________________ James Ericson, City Administrator (seal) Item No: 08C Meeting Date: October 24, 2016 Type of Business: CA Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 8649, a Resolution to Approve Severance for Brandon Stenglein Background Effective October 7, 2016, Brandon Stenglein resigned from his position as Project Coordinator. Attached is Resolution 8649, which authorizes severance to Mr. Stenglein in accordance with Sections 3.45 and 3.47 of the Mounds View Personnel Manual. The Project Coordinator is a non-union, non-exempt classified position. Discussion In accordance with Section 3.45, of the Mounds View Personnel Manual: Upon separation from the City, employees who have completed two or more years of service and leave in good standing shall contribute 100% of their eligible sick leave to their Retirement Health Savings Plan (RHSP). Except as noted below, eligible sick leave is limited to 50% of an employee’s sick balance, which is capped as follows: Base cap = 960 hours. The base cap shall be increased by 20 hours per year for each year employed beyond ten years. For example, a 15-year employee’s cap would be 1060 and a twenty-year employee’s cap would be 1160 hours. Resolution 8649 provides a payout of Mr. Stenglein accrued/unused sick time. In accordance with Section 3.45 of Mounds View Personnel Manual, Mr. Stenglein is authorized a sick time payout totaling $1,324.66 to his Retirement Health Savings Plan (RHSP). This is calculated as 91.63 accrued/unused sick hours times 50% times his hourly rate of $28.91. Resolution 8649 provides a payout on Mr. Stenglein’s vacation time (50% cash payout and 50% into RHSP). In accordance with Section 3.45 (c) of the Mounds View Personnel Manual, Mr. Stenglein is authorized a 50% vacation time cash payout totaling $1,145.99. This calculated as 79.28 accrued/unused vacation hours times 50% times his hourly rate of $28.91/hour. Resolution 8649 provides a payout of the remaining balance of Mr. Stenglein’s accrued/unused vacation time. In accordance with Section 3.47 of the Mounds View Personnel Manual, Mr. Stenglein is authorized a vacation time payout totaling $1,145.99. This calculated as 79.28 accrued/unused vacation hours times 50% times his hourly rate of $28.91/hour. Item 08C October 24, 2016, City Council Meeting Page 2 Recommendation Staff recommends approving Resolution 8649 in accordance with Sections 3.45 and 3.47 of the Mounds View Personnel Manual. Respectfully submitted, _______________________ Desaree Crane RESOLUTION NO. 8649 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING SEVERANCE PAYMENT TO PROJECT COORDINATOR BRANDON STENGLEIN WHEREAS, Brandon Stenglein submitted his resignation and his last day of employment was October 7, 2016; and WHEREAS, the balance of accrued and unused sick leave time is 91.63 hours; and WHEREAS, the balance of accrued and unused vacation is 79.28 hours; and WHEREAS, Brandon Stenglein’s current rate of pay is $28.91 per hour; and WHEREAS, in accordance with Section 3.45 of the Mounds View Personnel Manual, the maximum potential payout of accrued/unused sick time will be 91.63 hours x 50% x his hourly rate of $28.91 = $1,324.66 into Brandon Stenglein’s Retirement Health Savings Plan (RHSP); and WHEREAS, in accordance with Section 3.45(c) of the Mounds View Personnel Manual, the maximum potential payout of accrued/unused vacation time will be 79.28 hours x 50% x his hourly rate of $28.91= $1,145.99 into Brandon Stenglein’s RHSP; and WHEREAS, in accordance with Section 3.47 of the Mounds View Personnel Manual, the maximum potential cash payout of the remaining balance of Mr. Stenglein’s accrued/unused vacation time will be 79.28 hours x 50% x his hourly rate of $28.91 = $1,145.99; and NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council approves a one- time payout of sick time and vacation time not to exceed $2,470.65 into Brandon Stenglein’s RHSP in accordance with the Mounds View Personnel Manual. NOW, BE IT FURTHER, RESOLVED that the Mounds View City Council approves a one-time cash payout of vacation not to exceed $1,145.99 in accordance with the Mounds View Personnel Manual. Adopted this 24th day of October, 2016. ________________________________ Joe Flaherty, Mayor ATTEST: ________________________________ James Ericson, City Administrator (seal) Item No: 8D Meeting Date: October 24, 2016 Type of Business: Consent Agenda City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, City Administrator Item Title/Subject: Resolution 8645 Approving State of Minnesota Joint Powers Agreement with the City of Mounds View on behalf of its Police Department and Prosecuting Attorney Introduction: The Mounds View Police Department has had continued access and connection to the Criminal Justice Data Network. This service is provided by the State of Minnesota through the Department of Public Safety and Bureau of Criminal Apprehension. This service allows the police department staff access to the necessary databases in the state and national network for motor vehicle records, driver’s licenses, criminal history and other background information required for law enforcement investigatory purposes. Discussion: The State of Minnesota is requiring agencies to provide signed copies of a joint powers agreement. This agreement grants the police department the capability to use the systems and tools provided over the state criminal justice data communications network. The police department and the City of Mounds View have current policies in place that govern the proper use and security of this state system. The State of Minnesota will continue to offer these services to the Mounds View Police Department at an annual fee of $2,040. This amount has been a budgeted item each year and does not reflect any increase in required payment. The agreement will be effective for five years. Recommendation: Staff recommends approval of Resolution 8645, approving joint powers agreement with the State of Minnesota in order to continue the services made available to the police department. Respectfully Submitted, __________________ James Ericson City Administrator RESOLUTION NO. 8645 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENT WITH THE CITY OF MOUNDS VIEW ON BEHALF OF ITS PROSECUTING ATTORNEY AND POLICE DEPARTMENT WHEREAS, the City of Mounds View, on behalf of its Prosecuting Attorney and Police Department, desires to enter into Joint Powers Agreements with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension, to use systems and tools available over the State’s criminal justice data communications network for which the City is eligible; and, WHEREAS, the Joint Powers Agreements further provide the City with the ability to add, modify and delete connectivity, systems and tools over the five year life of the agreement and obligates the City to pay the costs for the network connection. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. That the State of Minnesota Joint Powers Agreements by and between the State of Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension and the City of Mounds View on behalf of its Prosecuting Attorney and Police Department, are hereby approved. 2. That the Police Chief, Nate Harder, or his successor, is designated the Authorized Representative for the Police Department. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the City’s connection to the systems and tools offered by the State. 3. That Tom Hughes, or his successor, is designated the Authorized Representative for the Prosecuting Attorney. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the City’s connection to the systems and tools offered by the State. 4. That Joe Flaherty, the Mayor for the City of Mounds View, and James Ericson, the City Administrator, are authorized to sign the State of Minnesota Joint Powers Agreements, for and on behalf of the City. Resolution 8645 Page 2 Adopted this 24th day of October 2016. ____________________________________ Joe Flaherty, Mayor ATTEST: ____________________________________ Jim Ericson, City Administrator (seal) Item No: 08E Meeting Date: October 24, 2016 Type of Business: CA City Administrator Review: ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 8650, a Resolution to Approve Cigarette/Tobacco License for Merwin Liquors, located at 2577 Mounds View Boulevard Discussion: Merwin Liquors is requesting City Council approval for a Cigarette/Tobacco License located at the former Big Top Liquors (2577 Mounds View Boulevard). Owners of Merwin Liquors have completed all applications materials and have paid the application fee for this license. Merwin Liquors was approved for a liquor license by the City Council at the September 26, 2016, City Council Meeting. Merwin Liquors have multiple locations to include Falcon Heights, Minneapolis, Maplewood, and Brooklyn Park. There were no issues or violations on record with these locations. Recommendation: Staff recommends approval of this Cigarette/Tobacco License. This license will expire on June 30, 2017. Respectfully Submitted, ____________________ Desaree Crane RESOLUTION 8650 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVAL OF A CIGARETTE/TOBACCO LICENSE FOR MERWIN LIQUORS LOCATED AT 2577 MOUNDS VIEW BOULEVARD WHEREAS, Merwin Liquors is requesting City Council approval for a Cigarette/Tobacco License located at the former Big Top Liquors (2577 Mounds View Boulevard); and WHEREAS, Merwin Liquors have submitted the appropriate application materials and fees; and WHEREAS, the licensing period would be from October 25, 2016 - June 30, 2017; and WHEREAS, all City of Mounds View business licenses must be approved by the City Council. NOW, THEREFORE, BE IT RESOLVED, that the Mounds View City Council does hereby approve a Cigarette/Tobacco License to Merwin Liquors located at 2577 Mounds View Boulevard from October 25, 2016 to June 30, 2017. Adopted this 24th day of October, 2016. ___________________________________ Joe Flaherty, Mayor ATTEST: ___________________________________ James Ericson, City Administrator (seal) PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1 CITY OF MOUNDS VIEW 2 RAMSEY COUNTY, MINNESOTA 3 4 Regular Meeting 5 October 10, 2016 6 Mounds View City Hall 7 2401 Mounds View Blvd, Mounds View, MN 55112 8 7:00 P.M. 9 10 11 1. MEETING IS CALLED TO ORDER 12 13 2. PLEDGE OF ALLEGIANCE 14 15 3. ROLL CALL: Gunn, Hull, Meehlhause, Mueller 16 17 NOT PRESENT: Flaherty 18 19 4. APPROVAL OF AGENDA 20 A. Monday, October 10, 2016, City Council Agenda. 21 22 MOTION/SECOND: Gunn/Hull. To Approve the Monday, October 10, 2016, agenda as 23 presented. 24 25 Ayes – 4 Nays – 0 Motion carried. 26 27 5. PUBLIC INPUT 28 29 None. 30 31 6. SPECIAL ORDER OF BUSINESS 32 33 None. 34 35 7. COUNCIL BUSINESS 36 A. Public Hearing: Consider Resolution 8639, approving the Preliminary and 37 Final Plat of a Major Subdivision of “Steil Addition”, consisting of two lots, 38 located at 2940 County Road H2, and 7255 Hidden Hollow Court. 39 40 City Administrator Ericson stated the applicants Tim and Kelly Steil own two adjacent properties 41 that back up to each other. The Steil’s are requesting to move the common property line, thereby 42 increasing the size of their backyard at their residence at 7255 Hidden Hollow Court. No new 43 lots or roads will be created. He explained that because the two lots involved exceed two acres 44 Mounds View City Council October 10, 2016 Regular Meeting Page 2 combined, a Major Subdivision is required. Staff reviewed the request in further detail and noted 1 the Planning Commission recommended approval. 2 3 Acting Mayor Mueller opened the public hearing at 7:07 p.m. 4 5 Hearing no public input, Acting Mayor Mueller closed the public hearing at 7:07 p.m. 6 7 MOTION/SECOND: Meehlhause/Gunn. To Waive the Reading and Adopt Resolution 8639, 8 approving the Preliminary and Final Plat of a Major Subdivision of “Steil Addition”, consisting 9 of two lots, located at 2940 County Road H2, and 7255 Hidden Hollow Court, and releasing the 10 property from two agreements. 11 12 Ayes – 4 Nays – 0 Motion carried. 13 14 B. Resolution 8637, Approving Building Alterations and Building Maintenance 15 needs for the Community Center. 16 17 Public Works Supervisor Don Peterson requested the Council approve building alternations and 18 building maintenance needs for the Community Center. He described the improvements that 19 would be made along with the estimated costs. The success of the new website for the 20 Community Center was discussed, along with the increase in event center rentals. Staff 21 recommended the Council approve this request. 22 23 MOTION/SECOND: Hull/Meehlhause. To Waive the Reading and Adopt Resolution 8637, 24 Approving Building Alterations and Building Maintenance needs for the Community Center. 25 26 Acting Mayor Mueller believed the proposed improvements would greatly benefit the 27 Community Center. 28 29 Ayes – 4 Nays – 0 Motion carried. 30 31 C. Resolution 8640, Considering an Appeal of the Planning Commission’s 32 Denial of a Variance for property located at 7790 Eastwood Road. 33 34 This item was removed from the agenda. 35 36 D. Resolution 8636, Approve Building Alterations and Maintenance Items for 37 Random and Groveland Park Shelter Buildings. 38 39 Public Works Supervisor Peterson requested the Council approve building alternations and 40 maintenance items for the Random and Groveland Park shelters. He explained the improvements 41 that would be made to each of the shelters along with the estimated expense for the projects 42 which was just over $35,000. Staff reviewed how the project would be funded and 43 recommended approval. 44 45 Mounds View City Council October 10, 2016 Regular Meeting Page 3 Council Member Meehlhause asked if the closet would remain at Random Park. Public Works 1 Supervisor Peterson explained the closet would remain. 2 3 MOTION/SECOND: Gunn/Meehlhause. To Waive the Reading and Adopt Resolution 8636, 4 Approve Building Alterations and Maintenance Items for Random and Groveland Park Shelter 5 Buildings. 6 7 Council Member Meehlhause was pleased that the Random Park shelter was being renovated 8 because the building was quite old and was rented out frequently. 9 10 Ayes – 4 Nays – 0 Motion carried. 11 12 8. CONSENT AGENDA 13 A. Schedule a Public Hearing for Monday, October 24, 2016 at 7:00 p.m. to 14 consider approving a Conditional Use Permit for an oversized garage, 15 located at 7715 Eastwood Road. 16 B. Schedule a Public Hearing for Monday, November 14, 2016 at 7:00 p.m. to 17 consider adopting a Capital Improvement Plan and authorizing the issuance 18 of Capital Improvement Bonds. 19 C. Schedule a Public Hearing for Monday, October 24, 2016 at 7:00 p.m. to 20 Consider Approval of a Residential Kennel License for Susan and Daniel 21 Gillett, located at 7741 Greenwood Drive. 22 D. Resolution 8641, Approving Severance for Mary Springer, 23 Receptionist/Recycling Coordinator. 24 25 MOTION/SECOND: Meehlhause/Hull. To Approve the Consent Agenda as presented. 26 27 Ayes – 4 Nays – 0 Motion carried. 28 29 9. JUST AND CORRECT CLAIMS 30 31 City Administrator Ericson answered the Council's questions related to claims. 32 33 MOTION/SECOND: Gunn/Meehlhause. To Approve the Just and Correct Claims as presented. 34 35 Ayes – 4 Nays – 0 Motion carried. 36 37 10. APPROVAL OF MINUTES 38 A. September 12, 2016, City Council Meeting Minutes. 39 40 Council Member Meehlhause requested a correction on Page 8, Line 11 stating Well No. 5 was 41 located at Long Lake Road and Woodcrest. 42 43 Council Member Meehlhause requested a correction on Page 10, Line 9 noting the statement 44 should read tickets “are” $9.50. 45 Mounds View City Council October 10, 2016 Regular Meeting Page 4 1 MOTION/SECOND: Gunn/Hull. To Approve the September 12, 2016, City Council meeting 2 minutes as corrected. 3 4 Ayes – 4 Nays – 0 Motion carried. 5 6 B. September 26, 2016, City Council Meeting Minutes. 7 8 Council Member Meehlhause requested a correction on Page 8, Line 31, eliminating the word 9 “reviewed”. 10 11 Acting Mayor Mueller requested a correction on Page 2, Line 15, changing the word “members” 12 to “owners”. 13 14 MOTION/SECOND: Mueller/Hull. To Approve the September 26, 2016, City Council meeting 15 minutes as corrected. 16 17 Ayes – 4 Nays – 0 Motion carried. 18 19 11. REPORTS 20 A. Reports of Mayor and Council. 21 22 Council Member Meehlhause stated the Mounds View Lions Annual Spaghetti Dinner would be 23 held on Thursday, October 13th from 4:30 to 7:00 p.m. at the VFW Post 6587 in Spring Lake 24 Park. Tickets for this event will be $9.50. 25 26 Council Member Meehlhause reported he would be attending the NSCC meeting for Mayor 27 Flaherty and three meetings over the coming weeks for NYFS. 28 29 Acting Mayor Mueller was happy to report that a number of employees at Big Top Liquor were 30 able to keep their jobs after the business was sold to a new owner. 31 32 Acting Mayor Mueller commented on the great success of the Festival in the Park Fall Craft Fair. 33 34 Acting Mayor Mueller stated she attended the Blaine-Spring Lake Park-Mounds View Fire 35 Department’s Open House at Fire Station No. 1 on Saturday, October 8th. 36 37 Acting Mayor Mueller noted she would be attending a League of Minnesota Cities meeting on 38 Monday, October 17th. 39 40 Acting Mayor Mueller explained absentee voting would begin at City Hall on Monday, October 41 24th. 42 43 Acting Mayor Mueller discussed the Candidate Forum that was held last Tuesday and 44 encouraged the public who were unable to attend this event to view it on the City’s website. 45 Mounds View City Council October 10, 2016 Regular Meeting Page 5 Acting Mayor Mueller commented on the Coffee with a Cop event. 1 2 B. Reports of Staff. 3 4 City Administrator Ericson explained staff would be reposting the Code Enforcement position 5 due to the fact the City did not receive many interested candidates. If the second round was 6 unsuccessful, a study for the position may be needed. 7 8 1. Request Temp Employee for the Receptionist/Recycling Coordinator 9 Position 10 11 City Administrator Ericson requested the Council allow staff to hire a temporary employee for 12 the receptionist/recycling coordinator position for 30 hours per week for the next three months. 13 He explained the position would be posted after the job description was reviewed by staff. It 14 was noted the City had adequate budget to cover the temporary worker. 15 16 The Council offered their support for the hiring of a temporary employee for the 17 receptionist/recycling coordinator position. 18 19 Public Works Director Erickson updated the Council on Area I and noted the last phase of Area I 20 would receive a base course on Wednesday. He was pleased to report the Silver View Park trail 21 had been paved. He encouraged residents to not push their leaves and grass clippings into the 22 storm sewer. He explained the City would be sweeping its streets over the coming weeks. 23 24 C. Reports of City Attorney. 25 26 There was nothing additional to report. 27 28 12. Next Council Work Session: Monday, November 7, 2016, at 7:00 p.m. 29 Next Council Meeting: Monday, October 24, 2016, at 7:00 p.m. 30 31 13. ADJOURNMENT 32 33 The meeting was adjourned at 7:46 p.m. 34 35 Transcribed by: 36 37 Heidi Guenther 38 TimeSaver Off Site Secretarial, Inc. 39 488109v1 SJR MU125-11 Kennedy 470 U.S. Bank Plaza 200 South Sixth Street Minneapolis MN 55402-1458 (612) 337-9300 telephone (612) 337-9310 fax http://www.kennedy-graven.com Affirmative Action, Equal Opportunity Employer Graven C H A R T E R E D SCOTT J. RIGGS Attorney at Law Direct Dial (612) 337-9260 Email: sriggs@kennedy-graven.com MEMORANDUM Date: October 20, 2016 To: Jim Ericson, City Administrator From: Scott J. Riggs, City Attorney Re: Mounds View Project Status Report MU125-11: Administration. General discussions with staff regarding various City matters. Forward sample notice of hearing to City staff. Matters are presently pending. MU125-32: Police Department Matters. Research regarding police foundation. Consult with City staff regarding same. Matter is presently pending. MU210-4: Charter Commission. Review various Charter-related matters. Draft resolution and forward to City staff. Attend meeting. Matter is presently pending. MU210-54: City Code Updates. Awaiting final review by City staff. Work on revision to City Code. Matter is presently pending. MU210-111: General Employment Matters. Review EEOC documentation. Consult with City staff and LMCIT regarding same. File Response with EEOC. Consult with City staff regarding personnel matter. Matters are presently pending. MU210-221: LMCIT/DVS General. Several notices of legal claims have been presented to the City and have been tendered for defense by the League of Minnesota cities Insurance Trust. Consult with City staff and City Council. Consult with LMCIT attorneys. Matters are presently pending. MU210-244: G.O. Capital Improvement Bonds, Series 2017. Prepare reimbursement resolution for a possible future capital improvement plan bond. Matter is presently pending. & Jim Ericson October 20, 2016 Page 2 488109v1 SJR MU125-11 MU210-247: Steil Subdivision. Review documents and consult with City staff regarding same. Draft Plat Opinion and forward to City staff. Review and revise resolution regarding matter and forward to City staff. Matter is presently pending. MU210-248: 7790 Eastwood Road. Review variance documentation and consult with City staff regarding same. Matter is presently pending. EDA: MU205-13: General EDA Matters. Legal research regarding EDAs and HRAs. Draft memorandum regarding same. Consult with City staff regarding levy matters. Revise staff reports and forward to City staff. Matter is presently pending. SJR:jms