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HomeMy WebLinkAboutAgenda Packets - 2016/11/14CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, November 14, 2016 7:00 p.m. REVISED AS OF 11-14-2016 AT 2:30 P.M. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS A. Resolution 8663, a Resolution Canvassing Election Results of the 2016 General Election B. Presentation by SBM Fire Chief Charlie Smith 7. COUNCIL BUSINESS A. 7:00 pm Public Hearing, Resolution 8662, a Resolution to Consider a Bee Keeping License Located at 2228 Lambert Avenue for Mia Hanson B. 7:00 pm Public Hearing (continued), Resolution 8640, Considering an Appeal of the Planning Commission’s Denial of a Variance, for Property Located at 7790 Eastwood Road C. 7:00 pm Public Hearing, Resolution 8658 Adopting the 2017 thru 2021 Capital Improvement Plan and Giving Preliminary Approval to the Issuance of General Obligation Capital Improvement Bonds D. Resolution 8660, a Resolution to Consider and Approve the 2017 Fee Schedule E. Resolution 8653, Accept Improvements and Approve Final Payment for Mustang Drive Pavement Rehabilitation and Drainage Improvements F. Resolution 8654, Accept Improvements and Approve Final Payment for 2014 Street and Utility Improvement Project, Area G G. Resolution 8664, Approving the Hire of Sarah David to the Position of Patrol Officer within the Mounds View Police Department H. Resolution 8655, Approve a 2014 Municipal Inflow and Infiltration Grant Request to the Metropolitan Council I. Resolution 8659, Approving the Sale of Surplus Public Works Equipment J. Resolution 8661 Accepting a Donation From Bethlehem Baptist Church and Approving Distribution of Funds as Specified City Council Agenda Monday, November 14, 2016 Page 2 8. CONSENT AGENDA A. Schedule a Public Hearing for Nov 28th at 7:00 pm to consider a Conditional Use Permit for open and outdoor storage as an accessory use for the property at 2466 Bronson Dr (Public Works Facility) B. Schedule a Public Hearing for Nov 28th at 7:00 pm to consider a Conditional Use Permit for storage of flammable liquids over 800 gallons above ground for the property at 2466 Bronson Dr (Public Works Facility) C. Resolution 8665, a Resolution to Approve Severance for Barbara Benesch D. Resolution 8656 Authorize Stormwater Improvement at 2255 Lambert Avenue E. Resolution 8657 Approve Request for Quotes for 2017 Mounds View Boulevard Median Mowing Services F. Schedule a Public Hearing for 7:00 pm, November 28th to Consider Special Assessments for Unpaid Administrative Offense Fines 9. JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES - None 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff 1. Draft 2017 General Fund Budget 2. Police Department Quarterly report C. Reports of City Attorney 12. Next Council Work Session: Monday, December 5, 2016 at 7pm Truth in Taxation Meeting: Monday, December 5, 2016, at 6pm Next Council Meeting: Monday, November 28, 2016, at 7pm 13. ADJOURNMENT Item No. 06A Meeting Date: November 14, 2016 Type of Business: Special Administrator Review: ______ RESOLUTION 8663 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION CANVASSING ELECTION RESULTS OF THE 2016 GENERAL ELECTION WHEREAS, a general election was held on November 8, 2016; and WHEREAS, the results of this election are as follows: MAYOR (2-year term) Carol A. Mueller 3558 Shauna Bock 1752 Write-In Votes 62 COUNCIL MEMBER (4-year term) Gary Meehlhause 3508 Sherry L. Gunn 3661 Write-in Votes 160 NOW, THEREFORE, BE IT RESOLVED that Carol A. Mueller is being certified as being elected to a two-year term as Mayor of the City of Mounds View; and that Gary Meehlhause and Sherry L. Gunn are being certified as being elected to four-year terms as City Council Members of the City of Mounds View. Adopted this 14th day of November, 2016. _______________________________ Joe Flaherty, Mayor ATTEST: _______________________________ James Ericson, City Administrator (seal) Item No: 07A Meeting Date: November 14, 2016 Type of Business: Council Business City Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Public Hearing: Resolution 8662, to Consider a New License for Keeping of Honeybees at 2228 Lambert Avenue – Applicant: Mia Hanson Introduction: City Council passed Ordinance 908, which amended Chapter 701 of the City Code to provide for the keeping of bee hives on properties zoned R-1, Single Family Residential. Residents would be limited to no more than four (4) hives restricted to backyard areas. Hive openings must face in toward property owner’s backyard. This Ordinance became effective on October 25, 2015. Background: Applicant Mia Hanson, located at 2228 Lambert Avenue, submitted a license application to keep and raise honeybees on his property. Attached is the application for the City Council’s consideration. Ms. Hanson will have four (4) hives on his property. Staff has not received any proof of training from Ms. Hanson. This license will be contingent on receiving proof of training. Ms. Hanson will be present at this City Council Meeting to answer any questions you may have. In accordance with Ordinance 908, initial applications shall be considered by the City Council after holding a public hearing on the matter. Licenses are valid indefinitely so long as the hives are operated continuously. This license may be revoked or denied by the City Council based on negligence or nuisance. In such event, the property owner would be provided with an opportunity to be heard. Staff published this hearing in the City’s official newspaper, Sun Focus. Public hearing notices were also mailed to residents within a 350 feet radius of 2228 Lambert Avenue. Applicant did receive a satisfactory report from the Mounds View Police Department. Recommendation: Staff recommends opening this public hearing for public comment. Staff recommends approval of this license contingent on receiving proof of training. If approved, this will make a total of six (6) approved Honeybee Keeping Licenses in the City. Respectfully submitted, _____________________ Desaree Crane REVISED AS OF 11-14-2016 RESOLUTION 8662 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A HONEYBEE KEEPING LICENSE TO MIA HANSON, 2228 LAMBERT AVENUE WHEREAS, the City Council passed Ordinance 908, which amended Chapter 701 of the City Code to provide for the keeping of bee hives on properties zoned R-1, Single Family Residential; and, WHEREAS, in accordance with Ordinance 908, initial applications shall be considered by the City Council after holding a public hearing on the matter; and WHEREAS, Mia Hanson submitted a license application and fees to keep and raise honeybees on his her property located at 2228 Lambert Avenue; and, WHEREAS, Staff has reviewed Ms. Hanson’s application; and WHEREAS, this license is contingent on receiving proof of training in Honeybee Keeping; and WHEREAS, this license is valid indefinitely so long as the hives are operated continuously; and WHEREAS, this license may be revoked or denied by the City Council based on negligence or nuisance. NOW, THEREFORE BE IT RESOLVED, THAT the Mounds View City Council does hereby approve a license for the keeping and raising of honeybees to Mia Hanson on her property located at 2228 Lambert Avenue contingent on receiving proof of training in Honeybee Keeping. Adopted this 14th day of November, 2016. ________________________________ Joe Flaherty, Mayor ATTEST: ________________________________ James Ericson, City Administrator (seal) Item No: 7B Meeting Date: Nov 14, 2016 Type of Business: Council Business Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Jon Sevald, Planner Item Title/Subject: Public Hearing (continued) to consider Resolution 8640, Considering an Appeal of the Planning Commission’s Denial of a Variance, for property located at 7790 Eastwood Rd. Introduction: The applicant (Value Homes, LLC) requested a Variance to reduce the front yard setback from 54’ to 30’ to construct a single-family home at 7790 Eastwood Rd. The minimum front yard setback in the R-1 district is 30’ unless homes on the same side of the street have a greater setback (54’ in this case). The request is due to the hardship of a private drainage easement reducing the developable area of the lot. The Planning Commission denied the Variance on Oct 5, 2016. The applicant submitted an appeal on Oct 6th. The City Council opened a Public Hearing on Oct 24th, to be continued at the request of the applicant, on Nov 14th. Discussion: The property at 7800 Eastwood Rd was subdivided into two lots in March, 2016. The north lot includes an existing home, and the south lot is the subject property (7790 Eastwood Rd). After the subdivision was approved, the developer conducted a Title Search, which revealed two private easements: (1) a 10’ wide sidewalk easement in the SE corner of the lot; and (2) a 30’ wide surface drainage & storm water easement along the south property line. The two easements are for the adjacent property, Silver Lake Commons apartments. As part of Silver Lake Common’s Development Review in 1997, the City required the apartment owner to obtain a drainage easement from 7800 Eastwood Rd. At that time, there was concern that expansion of the apartments would negatively affect the natural drainage flow from properties north of the apartments (1940 aerial photo suggests a drainage ditch flowed through these properties). An easement was obtained, but a storm water retention pond was never constructed within the easement, nor was a sidewalk. Due to the private drainage easement and the 54’ front yard building setback requirement, the developable area of the lot is significantly reduced. Prior to the Title Search, neither the developer (Kayak Properties) nor the current property owner (Value Homes) knew about the easements. For a Minor Item 07B November 14, 2016 Page 2 Subdivision, a Title Search is not required prior to plat approval (March 2016), but prior to recording the plat at Ramsey County (City Code, Section 1202.01, Subd 2(b). The developer contacted the owners of Silver Lake Commons Apartments (Mounds View Family Housing) in April 2016, requesting that they vacate the private easement, which they chose not to do. Analysis City Code, Title 1100, Chapter 1104, Section 1104.01, Subdivision 3(a): Yard Requirements; Where principal buildings in existence on lots within the same block on the same side of the street have front yard setbacks different from those required, the minimum front yard setback for any new principal buildings shall be the minimum front yard setback in existence for any one lot. In no case shall the front yard setback be less than thirty feet (30’). For purposes of this subsection a, a block shall be defined as that group of lots lying along a street between the two closest intersecting streets, except that where the length of the street frontage between the two intersecting streets is greater than fourteen hundred feet (1,400’), the block shall be the lots within six hundred and fifty feet (650’) on either side of the lot in question, or to an intersecting street whichever is less. Homes on the west side of the street are set back between about 54’ and 60’. The adjacent home (7800 Eastwood Rd) is set back 59’. If the Variance were approved, the proposed home may look inconsistent because of the shallower front yard, but the 30’ front yard setback would be consistent with minimum requirements elsewhere in the R- 1 District. On the east side of the street, homes are set back between about 45’ and 77’. City Code, Title 1100, Chapter 1125, Section 1125.02, Subdivision 2 includes the seven criteria for granting Variances. A Variance may be granted only in the event that all of the following circumstances exist (a summary of Staff’s analysis is in italics). a. The variance is in harmony with the general purposes and intent of this Title. b. The variance is consistent with the comprehensive plan. c. The applicant proposes to use the property in a reasonable manner not permitted by this Title or the City Code. Item 07B November 14, 2016 Page 3 Analysis: The applicant has requested to build a split-level home measuring 1,027 sq ft on the first floor, and 926 sq ft on the lower level. This exceeds the minimum requirements of the City Code; 960 sq ft first floor for a 1-story house, and 780 sq ft first floor for a 2-story house. The applicant has submitted one example of a home that cannot fit within the building setbacks, and has not demonstrated alternatives of what sized home could fit without a Variance, or with a lesser Variance. d. Unique circumstances apply to the property which do not apply to other properties in the same zone or vicinity and result from lot size or shape, topography or other circumstances over which the owner of the property since the enactment of this Title has had no control. The unique circumstances do not result from the actions of the applicant. Analysis: The private drainage easement is unique to this property, and is not controlled by the applicant. In order to vacate this easement, both the property owner (Value Homes, LLC) and the property owner benefiting from the easement (Mounds View Family Housing) must agree to vacate or amend the easement. e. The variance does not alter the essential character of the neighborhood. Analysis: The character of the neighborhood is single-family homes, which the applicant proposes to build. The minimum front yard building setback on the west side of this block on Eastwood Rd is 54’. If the setback were reduced to 30’, the subject property would have a front yard about half as deep as others on this side of the street. The home would be significantly in front of others on the block. f. The variance requested is the minimum variance which would alleviate the practical difficulties. Economic conditions alone do not constitute practical difficulties. Analysis: The minimum front yard setback elsewhere in the R-1 district shall not be less than 30’. The applicant has requested a 30’ setback. As noted earlier, the applicant has not proposed alternatives of how a home could fit on the lot, with a setback greater than 30’, but less than 54’. Item 07B November 14, 2016 Page 4 g. The Board of Adjustment and Appeals may impose such conditions upon the premises benefited by a variance as may be necessary to comply with the standards established by this Title or to reduce or minimize the effect of such variance upon other properties in the neighborhood and to better carry out the intent of the variance. The condition must be directly related to and must bear a rough proportionality to the impact created by the variance. Public Comments A Public Hearing Notice was published in the New Brighton / Mounds View Sun Focus on August 19, 2016, and mailed to 31 property owners within 350’ of the subject property. Staff received an email from a resident at 7841 Eastwood Rd opposed to the Variance because the proposed home with a reduced setback would look out of place, and because the existing wooded yard blocks noise and lights from properties along Mounds View Blvd (Co Rd 10). During the September 7th Public Hearing, a resident at 7851 Sunnyside Rd spoke in opposition to the Variance because the reduced front yard setback would not be in-line with surrounding homes, and was opposed to the removal of trees on the lot. The subject property is heavily wooded. City Code, Chapter 1127 includes regulations for Tree Preservation and Landscaping. The City Code encourages, but does not require the preservation of “high value” and “specimen” trees within the R-1 Single- Family Residential district. Planning Commission’s Denial The Planning Commission considered the Variance request at three meetings. At the Oct 5th meeting, a motion was made to approve the Variance, on a 4-3 vote. A 2/3’s majority of the full Commission is required to approve a Variance (i.e. 5 of 7 votes) (City Code, Section 1125.02, Subd 4(f). MN Statute §15.99, Subd 2(b) states; When a vote on a resolution or properly made motion to approve a request fails for any reason, the failure shall constitute a denial of the request provided that those voting against the motion state on the record the reasons why they oppose the request. A denial of the request because of a failure to approve a resolution or motion does not preclude an immediate submission of a same or similar request. Item 07B November 14, 2016 Page 5 Those Commissioners voting against approval of the Variance stated that their reasons included that the Variance was not consistent with City Code, Section 1125.02, Subd 2, items d, e, and f (refer to the variance criteria a-g, listed under “Analysis”). Summary The applicant has requested a Variance to reduce the front yard setback from 54’ to 30’, to construct a new home. The property includes a 30’ X 172’ private drainage easement along the south property line. The lot’s developable area is limited due to the private drainage easement and larger front yard building setback. The Variance request was denied by the Planning Commission. The applicant has appealed this decision, to be considered by the City Council. A Public Hearing notice was published in the New Brighton-Mounds View Sun Focus on October 14, 2016, and mailed to property owners within 350’ of the subject property. During the Oct 24th Public Hearing regarding the Appeal, two residents spoke in opposition to the appeal; a resident at 7851 Sunnyside Rd; and a resident at 7790 Greenwood Dr. Additionally, Staff received a voicemail message on Oct 24th from a resident at 7767 Eastwood Rd, opposed to the Variance. The applicant was not able to attend the Oct 24th Public Hearing, and requested that it be tabled. During the Public Hearing, the City Council requested information from the applicant regarding (paraphrased); (1), what conversations took place with the owners of the apartment building (Mounds View Family Housing) regarding vacating or reducing the private easement; and, (2) how the appearance of the proposed home would fit with the character of the neighborhood. These questions were passed onto the applicant by Staff via email. Recommendation: Staff recommends approval of the Appeal. It is Staff’s opinion that the Variance request is reasonable considering that the location of the private drainage easement greatly reduces the developable area of the lot. Staff agrees that the applicant has not exhausted all possibilities of trying to fit a different home plan on the lot without the need for a Variance, nor with a lesser Variance. As stated by the applicant during the Oct 5th Planning Commission meeting, if the Variance is approved, the only portion of the proposed split-level house that would stick out in front of the neighbor’s, is the attached 2-car garage. If a different home plan were proposed (e.g. a home with an attached side garage), a lesser Variance may be needed. However, it is speculation that a lesser Variance (e.g. 40’ setback rather than 30’) would significantly change the neighborhood’s character compared to the requested Variance. Almost the entire lot is wooded and serves as a buffer to the adjacent apartment complex. Many of the trees are likely to be removed during home construction, thus the character of the neighborhood will change no matter what type of home is constructed on the lot, or at what setback. Item 07B November 14, 2016 Page 6 Staff requests that the City Council conduct a Public Hearing, considering the Appeal of the Planning Commission’s Denial of the Variance contingent upon complying with the conditions in Resolution 8640. Please note that there are two Resolutions provided, one for Approval, and one for Denial. Respectfully submitted, ________________________ Jon Sevald, AICP Planner Attachments 1. Zoning Map 2. Aerial Photo of Neighborhood with front yard setbacks (approximate to roofline) 3. Site Photos 4. Email from Lon Stigney, 7841 Eastwood Rd 5. Applicant’s Narrative (with Certificate of Survey) 6. Applicant’s Request to Appeal Planning Commission’s Denial 7. Resolution 8640 (APPROVAL) 8. Resolution 8640 (DENIAL) Item 07B November 14, 2016 Page 7 Zoning Map Item 07B November 14, 2016 Page 8 Aerial Photo of Neighborhood with front yard building setbacks (approximate to roofline) Item 07B November 14, 2016 Page 9 Site Photos Figure 1: Eastwood Rd, looking south from 7800 Eastwood Rd (fence at right). Red line is approximately in front of subject property, 7790 Eastwood Rd (8-29-2016) Figure 2: Eastwood Rd looking north. Red line is approximate front of subject property, 7790 Eastwood Rd. (8-29-2016) Item 07B November 14, 2016 Page 10 Item 07B November 14, 2016 Page 11 Item 07B November 14, 2016 Page 12 30’ wide private drainage easement 30’ 54’ Item 07B November 14, 2016 Page 13 Item 07B November 14, 2016 Page 14 Item 07B November 14, 2016 Page 15 Item 07B November 14, 2016 Page 16 Item 07B November 14, 2016 Page 17 RESOLUTION NO. 8640 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING AN APPEAL OF THE PLANNING COMMISSION’S DENIAL OF A VARIANCE TO ALLOW A 30 -FOOT FRONT YARD SETBACK FOR A NEW HOME AT 7790 EASTWOOD RD; MOUNDS VIEW PLANNING CASE VR2016-04 WHEREAS, property owner, Value Homes, LLC, has applied for a variance to allow a house to encroach approximately 24’ into the required 54’ front yard setback at 7790 Eastwood Rd; and, WHEREAS, 7790 Eastwood Rd is zoned R-1, Single Family Residential, and is legally described as follows: That part of Lot 77, SPRING LAKE PARK HILL VIEW, Ramsey County, Minnesota, which lies southerly of the following described line: Commencing at the northeast corner of said Lot 77; thence South 00 degrees 40 minutes 10 seconds East (assumed bearing) along the east line of said Lot 77 a distance of 113.58 feet to the point of beginning of the line to be described, said point to be hereafter referred to as “Point A”; thence South 88 degrees 21 minutes 51 seconds West a distance of 178.65 feet to the southwesterly line of said Lot 77 and said line there terminating. Subject to an easement for public drainage and utility purposes over, under and across the north 5.00 feet, the east 10.00 feet, and the southwesterly 10.00 feet of the above described property. And subject to an easement for drainage and utility purposes over, under and across that part of the above described property which lies westerly of east 114.04 feet thereof. PIN: 06-30-23-44-0077 WHEREAS, City Code Title 1100, Chapter 1104, Section 1104.01, Subdivision 3(a) states; Where principal buildings in existence on lots within the same block on the same side of the street have front yard setbacks different from those Resolution 8640 November 14, 2016 Page 2 required, the minimum front yard setback for any new principal buildings shall be the minimum front yard setback in existence for any one lot. In no case shall the front yard setback be less than thirty feet (30’). For purposes of this subsection a, a block shall be defined as that group of lots lying along a street between the two closest intersecting streets, except that where the length of the street frontage between the two intersecting streets is greater than fourteen hundred feet (1,400’), the block shall be the lots within six hundred and fifty feet (650’) on either side of the lot in question, or to an intersecting street whichever is less. WHEREAS, the 7700 block of Eastwood Rd is approximately 1,400’ in length, and the principle building on the same block and same side of the street with the smallest front yard setback measures approximately 54’ (7880 Eastwood Rd, based on 1991 building plan, Permit #91-218), and thus the minimum front yard setback for all lots on the west side of this block, including the subject property, is 54’; and WHEREAS, the Mounds View City Council has reviewed the following documents regarding this proposal: 1. Zoning Map 2. Aerial Views 3. Site Photos 4. Staff Report 5. Applicant’s Narrative and Certificate of Survey 6. Resident Comments WHEREAS, the purpose of the variance provision in the Zoning Code is to give relief to property owners when the strict enforcement of the zoning code requirements imposes a hardship thereby restricting the improvement of property due to practical difficulties brought about by unique or extraordinary features of the physical property that are beyond the property owner’s control; and, WHEREAS, the Planning Commission held a duly-noticed public hearing regarding this request on September 7, 2016, continued on September 21, 2016; and further considered the request on October 5, 2016; and, WHEREAS, according to Section 1125.02, Subdivision 2 of the Mounds View Municipal Code, the Planning Commission is to review a standard set of criteria that must be satisfied in order to grant a variance to the Zoning Code; and, WHEREAS, The Mounds View Planning Commission considered this standard set of criteria on October 5, 2016, and Denied the Variance request; and, WHEREAS, The applicant, Eric Ollestad (Value Homes, LLC), has requested an Appeal of the Planning Commission’s Denial of the Variance, as permitted under City Code, Section 1125.02, Subd 3; and, Resolution 8640 November 14, 2016 Page 3 WHEREAS, the Mounds View City Council held a duly-noticed public hearing regarding this Appeal request on October 24, 2016; and, NOW, THEREFORE, BE IT RESOLVED, the Mounds View City Council finds that the criteria as identified in Section 1125.02, Subdivision 2 of the Mounds View Municipal Code are satisfied and finds there to be sufficient practical difficulty with regard to the property located at 7790 Eastwood Rd, and makes the following findings of fact related to its decision: 1. The general purpose and intent of the Zoning Code regarding front yard building setbacks is to provide a sense of privacy and separation between the building and the public right-of-way. The proposed home to be located on the subject property will maintain a 30’ front yard setback, consistent with minimum standards elsewhere in the R-1 district. 2. The Variance is consistent with the Comprehensive Plan (2010); Goal 4: “Encourage residential infill and redevelopment that supports the City’s housing goals and maintains residential character.” The parent property (7800 Eastwood Rd) was subdivided into two lots in March 2016, creating the subject property (7790 Eastwood Rd), with the intent of constructing a new home. 3. The applicant (Value Homes, LLC) proposes to use the property in a reasonable manner for a single-family residence. 4. Unique circumstances apply to the property which do not apply to other properties in the same zone or vicinity and result from circumstances over which the property owner had no control. The current property owner (Value Homes) and immediate past owner/developer (Kayak Properties) were not aware of the private 30’ wide drainage easement at the time the property was subdivided in 2016. The private drainage easement is unique to this property. 5. The Variance to reduce the minimum front yard setback from 54’ to 30’ will result in a front yard half the depth as others on the west side of Eastwood Rd. However, a reduced setback will allow construction of a vacant lot for a new single-family home, maintaining the residential character of the neighborhood. 6. The Variance request is the minimum variance which would alleviate the practical difficulties created by the private 30’ wide drainage easement. The Applicant’s Narrative includes a Certificate of Survey, dated “May XX, 2016”, which shows a proposed home encroaching 26’ feet into the private easement (24’ foundation + 2’ overhang). A Variance reducing the front yard setback from 54’ to 30’ will still leave a 2’ encroachment into the private easement, thus, the home plan will need to be adjusted to avoid any encroachment into this easement. Resolution 8640 November 14, 2016 Page 4 7. The Board of Adjustment and Appeals may impose such conditions upon the premises benefited by a variance as may be necessary. Such conditions are included below: The applicant (Value Homes, LLC) shall clearly disclose to the purchaser of the to-be constructed home that there exists two private easements along the south side yard property line for; (1) a 10’ wide sidewalk (Doc. No. 1172686); and (2) a 30’ wide drainage area (Doc. No. 1172687). NOW, THEREFORE, BE IT FINALLY RESOLVED, the Mounds View City Council, based upon the above findings, approves the request to Appeal the Planning Commission’s Denial of the Variance request of Value Homes, LLC, for a reduced front yard setback from 54’ to 30’ at the property located at 7790 Eastwood Rd, subject to the following: 1. The applicant (Value Homes, LLC) shall clearly disclose to the purchaser of the to-be constructed home that there exists two private easements along the south side yard property line for; (1) a 10’ wide sidewalk (Doc. No. 1172686); and (2) a 30’ wide drainage area (Doc. No. 1172687). 2. If within one year after granting the variance, the work as permitted by the variance has not begun, then such variance shall become null and void unless an extension of time has been requested by the applicant and granted by the Planning Commission. Such extension shall be requested by the applicant in writing, and submitted to the City at least 30 days before the expiration of the original variance. Adopted this 14th day of November, 2016. _____________________________________ Joe Flaherty, Mayor ATTEST: _____________________________________ James Ericson, City Administrator (SEAL) RESOLUTION NO. 8640 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION DENYNG AN APPEAL OF THE PLANNING COMMISSION’S DENIAL OF A VARIANCE TO ALLOW A 30 -FOOT FRONT YARD SETBACK FOR A NEW HOME AT 7790 EASTWOOD RD; MOUNDS VIEW PLANNING CASE VR2016-04 WHEREAS, property owner, Value Homes, LLC, has applied for a variance to allow a house to encroach approximately 24’ into the required 54’ front yard setback at 7790 Eastwood Rd; and, WHEREAS, 7790 Eastwood Rd is zoned R-1, Single Family Residential, and is legally described as follows: That part of Lot 77, SPRING LAKE PARK HILL VIEW, Ramsey County, Minnesota, which lies southerly of the following described line: Commencing at the northeast corner of said Lot 77; thence South 00 degrees 40 minutes 10 seconds East (assumed bearing) along the east line of said Lot 77 a distance of 113.58 feet to the point of beginning of the line to be described, said point to be hereafter referred to as “Point A”; thence South 88 degrees 21 minutes 51 seconds West a distance of 178.65 feet to the southwesterly line of said Lot 77 and said line there terminating. Subject to an easement for public drainage and utility purposes over, under and across the north 5.00 feet, the east 10.00 feet, and the southwesterly 10.00 feet of the above described property. And subject to an easement for drainage and utility purposes over, under and across that part of the above described property which lies westerly of east 114.04 feet thereof. PIN: 06-30-23-44-0077 WHEREAS, City Code Title 1100, Chapter 1104, Section 1104.01, Subdivision 3(a) states; Where principal buildings in existence on lots within the same block on the same side of the street have front yard setbacks different from those Resolution 8640 November 14, 2016 Page 2 required, the minimum front yard setback for any new principal buildings shall be the minimum front yard setback in existence for any one lot. In no case shall the front yard setback be less than thirty feet (30’). For purposes of this subsection a, a block shall be defined as that group of lots lying along a street between the two closest intersecting streets, except that where the length of the street frontage between the two intersecting streets is greater than fourteen hundred feet (1,400’), the block shall be the lots within six hundred and fifty feet (650’) on either side of the lot in question, or to an intersecting street whichever is less. WHEREAS, the 7700 block of Eastwood Rd is approximately 1,400’ in length, and the principle building on the same block and same side of the street with the smallest front yard setback measures approximately 54’ (7880 Eastwood Rd, based on 1991 building plan, Permit #91-218), and thus the minimum front yard setback for all lots on the west side of this block, including the subject property, is 54’; and WHEREAS, the Mounds View City Council has reviewed the following documents regarding this proposal: 7. Zoning Map 8. Aerial Views 9. Site Photos 10. Staff Report 11. Applicant’s Narrative and Certificate of Survey 12. Resident Comments WHEREAS, the purpose of the variance provision in the Zoning Code is to give relief to property owners when the strict enforcement of the zoning code requirements imposes a hardship thereby restricting the improvement of property due to practical difficulties brought about by unique or extraordinary features of the physical property that are beyond the property owner’s control; and, WHEREAS, the Planning Commission held a duly-noticed public hearing regarding this request on September 7, 2016, continued on September 21, 2016; and further considered the request on October 5, 2016; and, WHEREAS, according to Section 1125.02, Subdivision 2 of the Mounds View Municipal Code, the Planning Commission is to review a standard set of criteria that must be satisfied in order to grant a variance to the Zoning Code; and, WHEREAS, The Mounds View Planning Commission considered this standard set of criteria on October 5, 2016, and Denied the Variance request; and, WHEREAS, The applicant, Eric Ollestad (Value Homes, LLC), has requested an Appeal of the Planning Commission’s Denial of the Variance, as permitted under City Code, Section 1125.02, Subd 3; and, Resolution 8640 November 14, 2016 Page 3 WHEREAS, the Mounds View City Council held a duly-noticed public hearing regarding this Appeal request on October 24, 2016; and, NOW, THEREFORE, BE IT RESOLVED, the Mounds View City Council finds that the criteria as identified in Section 1125.02, Subdivision 2 of the Mounds View Municipal Code ARE NOT satisfied and finds there to be insufficient practical difficulty with regard to the property located at 7790 Eastwood Rd, and makes the following findings of fact related to its decision: 1. The general purpose and intent of the Zoning Code regarding front yard building setbacks is to provide a sense of privacy and separation between the building and the public right-of-way. The Planning Commission finds that the proposed 30’ minimum front yard building setback within the R-1 district is in harmony with the City Code. 2. The Variance request is not consistent with the Comprehensive Plan (2010); Goal 1: Preserve the identity and maintain and improve the quality and appearance of existing neighborhoods. h. The City will consider the subdivision of existing large lot single-family residential lots on a case-by-case basis. The City will use such reviews to ensure that new development is consistent with city needs and compatible with surrounding development. The City approved the Minor Subdivision of 7800 Eastwood Rd in 2016 (i.e. large single-family lot), creating two lots including the subject property (7790 Eastwood Rd), with a front yard setback consistent with residential lots on the west side of the block, and consistent with the City Code, and the Comprehensive Plan. The Planning Commission has determined that the developable area of the lot is sufficient in size for a single-family home. Further, it is the applicant’s responsibility to design a house plan that will fit within that developable area of the lot. 3. The applicant proposes to use the property in a reasonable manner for a single- family residence. 4. Unique circumstances apply to the property which do not apply to other properties in the same zone or vicinity and result from circumstances over which the property owner had no control. The current property owner (Value Homes, LLC) and immediate past owner/developer (Kayak Properties) were not aware of the private 30’ wide drainage easement at the time the property was subdivided in 2016. The private drainage easement is unique to this property. 5. The Variance to reduce the minimum front yard setback from 54’ to 30’ will result in a front yard about half the depth as others on the west side of Eastwood Rd. The reduced setback is inconsistent with the character of the neighborhood. Resolution 8640 November 14, 2016 Page 4 6. The applicant has not demonstrated that the proposed house plan (plan dated May 10, 2016) is the only house plan that could be built on the lot, and therefore has not exhausted all possibilities for fitting a single-family home on the lot without encroaching into the private drainage easement, and in compliance with the minimum Floor Area Per Dwelling requirements (City Code, Chapter 1100, Section 1104.02); Subd. 4. Minimum Floor Area Per Dwelling Unit: a. Single-Family Dwellings: The minimum first floor area for each dwelling unit type shall be as follows: (1) One (1) story dwelling 960 square feet (2) Two (2) story dwelling 780 square feet The applicant proposes a split-entry home with an upper level (first floor) measuring 1,027 sq ft in area, and a lower level measuring 926 sq ft in area (plans dated, May 10, 2016). NOW, THEREFORE, BE IT FINALLY RESOLVED, the Mounds View City Council, based upon the above findings, and the record, denies the request of Value Homes, LLC, to Appeal the Planning Commission’s Denial of the Variance. Adopted this 14th day of November, 2016. _____________________________________ Joe Flaherty, Mayor ATTEST: _____________________________________ James Ericson, City Administrator (SEAL) City of Mounds View Public Works Facilty Preliminary Sources and Uses Sources of Funds Par amount of bonds 7,500,000$ Uses of Funds Main Building 4,490,767$ Site Work 872,000 Auxillary Structures 347,397 General Conditions 285,508 Contingency 342,610 Other Costs/Allowances 624,959 Issuance Costs 60,000 Underwriters Discount 125,000 Capitalized Interest and Rounding 351,759 7,500,000$ CITY OF MOUNDS VIEW, MINNESOTA CAPITAL IMPROVEMENT PROGRAM WORKSHEET 2017 - 2023 Project / Improvement 451 480 485 700 Park Dedication Special Projects Street Improvement Water Enterprise 001 2016 PROJECT IMPROVEMENTS $ 7,287,033 $ 95,000 $ 917,850 $ 4,530,700 $ 263,708 002 Street & Utility Improvement Program - Closeout H + Const. I 4,338,000 3,258,000 25,000 003 Pavement Rehab - mill & overlay, ful-depth reclamation 125,000 125,000 004 Pavement Maint. - sealcoat 75,000 75,000 005 Other Pavement Maint - parking lots and trails Silver View Park 75,000 75,000 006 Co. Rd. I and Quincy signal replacement (cost share) 125,000 125,000 007 CSAH 10 / Co. Rd. H Intersection Improvements (cost share) 285,000 285,000 008 CSAH 10 Trail - Segment 6 & 11 627,000 587,700 009 Trailway Rehabilitation - Silver View Park 375,000 375,000 010 Splash pad 200,000 200,000 011 Remodel CC exercise area 40,000 40,000 012 Security enhancements for parks, CH, CC 40,000 40,000 013 Road sensors 3 locations 8,250 8,250 014 Automatic transfer switch and electrical panel upgrades CH 14,600 14,600 015 Relocate entrance sign CC 40,000 40,000 016 Demo./Const. New Public Works Maint. Facility (Design phase) 200,000 200,000 017 Roofing shelters 25,000 25,000 018 Groveland Park Improvements 50,000 50,000 019 Random park building interior remodeling 20,000 20,000 020 Rain gauges, trailer 15,725 021 Stormwater Project 25,000 022 Pipe ditch (2255 Lambert) possible matching grant Rice Creek 50,000 023 Valves & repairs, SCADA upgrades, rain gauges, trench box 108,708 108,708 024 Security cameras for water system 25,000 25,000 025 Water system upgrades plants 1 & 2 25,000 25,000 026 Water building and roof repairs plants 4, 5, & 6 80,000 80,000 027 Generator, rain gauges, grinder station 44,750 028 Wastewater Collection System Rehabilitation Project (Slip lining) 250,000 029 2017 PROJECT IMPROVEMENTS $ 8,341,000 $ 130,000 $ - $ 420,000 $ 75,000 030 Street & Utility Improvement Program - (Closeout Area I) 441,000 031 Program Ave from CSAH 10 to CR H2 (design phase) 75,000 75,000 032 Pavement Rehab - mill & overlay, City Hall, MVCC 150,000 150,000 033 Pavement Maintenance - sealcoat 175,000 175,000 034 CSAH 10 / Long Lake Rd. Intersection Improvements (painting) 20,000 20,000 035 Demo./Const. New Public Works Maint. Facility (Construction) 7,000,000 036 Relocate irrigation controls above ground Silver View Park 30,000 30,000 037 Various Park Improvements - disk golf, Oakwood Park, benches e 100,000 100,000 038 Municipal Wells No. 1 & 2 Pump & Motor Rehabilitation 75,000 75,000 039 Stormwater Conveyance System Improvement Project 75,000 040 Local Surface Water Management Plan Projects 25,000 041 Wastewater Collection System Rehabilitation Project (Slip lining) 175,000 Estimated Total Cost Line No. 730 745 San. Sewer Enterprise Stormwater Enterprise Franchise City Bonds Municipal State Aid Ramsey County State/Fed Grants Tax Levy Unfunded Amount $ 434,750 $ 165,725 $ 265,000 $ - $ 275,000 $ 39,300 $ - $ 300,000 $ - 140,000 75,000 265,000 275,000 300,000 39,300 15,725 25,000 50,000 44,750 250,000 $ 175,000 $ 100,000 $ 141,000 $ 7,000,000 $ - $ - $ - $ 300,000 $ - 141,000 300,000 7,000,000 75,000 25,000 175,000 CITY OF MOUNDS VIEW, MINNESOTA CAPITAL IMPROVEMENT PROGRAM WORKSHEET 2017 - 2023 Project / Improvement 451 480 485 700 Park Dedication Special Projects Street Improvement Water Enterprise Estimated Total Cost Line No. 042 2018 PROJECT IMPROVEMENTS $ 2,535,000 $ 200,000 $ 250,000 $ 1,052,500 $ - 043 Pavement Rehab - mill & overlay, ful-depth reclamation 50,000 50,000 044 CSAH 10 / Woodale Dr. Intersection Improvements 250,000 35,000 045 CSAH 10 / Edgewood Dr. Intersection Improvements 250,000 35,000 046 Pavement Maintenance - sealcoat 175,000 175,000 047 Program Ave from CSAH 10 to CR H2 (mill & overlay, construction 660,000 660,000 048 Quincy St from CR H2 to CR I (design phase) 75,000 75,000 049 CSAH 10 / Co. Rd. H2 Intersection Improvements (move to 2020) 450,000 22,500 050 City Hall Park and Splash pad (maybe grant eligible) 450,000 200,000 250,000 051 Wastewater Collection System Rehabilitation Project (Slip lining) 175,000 052 2019 PROJECT IMPROVEMENTS $ 1,155,000 $ - $ - $ 900,000 $ 80,000 053 Pavement Rehab - mill & overlay, ful-depth reclamation 50,000 50,000 054 Pavement Maintenance - sealcoat 175,000 175,000 055 Program Ave from CSAH 10 to CR H2 (closeout) 15,000 15,000 056 Quincy St from CR H2 to CR I (mill & overlay, construction) 660,000 660,000 057 Municipal Well No. 3 & 5 Pump & Motor Rehabilitation 80,000 80,000 058 Wastewater Collection System Rehabilitation Project 175,000 059 2020 PROJECT IMPROVEMENTS $ 495,000 $ - $ - $ 240,000 $ 80,000 060 Pavement Rehab - mill & overlay, ful-depth reclamation 50,000 50,000 061 Quincy St from CR H2 to CR I (closeout) 15,000 15,000 062 Pavement Maintenance - sealcoat 175,000 175,000 063 Municipal Well rehab 80,000 80,000 064 Wastewater Collection System Rehabilitation Project (Slip lining) 175,000 065 2021 PROJECT IMPROVEMENTS $ 480,000 $ - $ - $ 225,000 $ 80,000 066 Pavement Rehab - mill & overlay, ful-depth reclamation 50,000 50,000 067 Pavement Maintenance - sealcoat 175,000 175,000 068 Municipal Well rehab 80,000 80,000 069 Wastewater Collection System Rehabilitation Project (Slip lining) 175,000 070 2022 and BEYOND IMPROVEMENTS $ 4,162,000 $ - $ 62,000 $ 225,000 $ - 071 Construct Municipal Impound Lot (need location) 50,000 072 City Hall irrigation & landscape, Police parking lot lighting 37,000 37,000 073 CSAH 10 Trail - Segment 8 (Knollwood Dr. - Silver Lake Rd.) 250,000 074 CSAH 10 Trail - Segment 7 (Pleasant View Dr. - Knollwood Dr.) 300,000 075 Co. Road H Sidewalk Const. (Silver Lake Rd. - Edgewood Dr.) 275,000 25,000 076 CSAH 10 / Spring Lake Rd. Intersection Improvements 150,000 077 CSAH 10 / Groveland Rd. Intersection Improvements 150,000 078 Pavement Maintenance - sealcoat 175,000 175,000 079 Other Pavement Maint - parking lots and trails 50,000 50,000 080 Stormwater Conveyance System Improvement Project 50,000 081 CSAH 10 / Co. Rd. I Intersection Improvements 500,000 082 Wastewater Collection System Rehabilitation Project (Slip lining) 175,000 083 Sediment Removal - Silver View Pond (approx. 2025) 2,000,000 $ 24,455,033 $ 425,000 $ 1,229,850 $ 7,593,200 $ 578,708 730 745 San. Sewer Enterprise Stormwater Enterprise Franchise City Bonds Municipal State Aid Ramsey County State/Fed Grants Tax Levy Unfunded Amount $ 175,000 $ - $ - $ - $ - $ 92,500 $ 405,000 $ - $ 360,000 35,000 180,000 35,000 180,000 22,500 405,000 175,000 $ 175,000 $ - $ - $ - $ - $ - $ - $ - $ - 175,000 $ 175,000 $ - $ - $ - $ - $ - $ - $ - $ - 175,000 $ 175,000 $ - $ - $ - $ - $ - $ - $ - $ - 175,000 $ 175,000 $ 2,050,000 $ - $ - $ - $ 165,000 $ 580,000 $ - $ 905,000 50,000 - 250,000 - 300,000 25,000 225,000 20,000 110,000 20,000 20,000 110,000 20,000 50,000 100,000 360,000 40,000 175,000 2,000,000 $ 1,484,750 $ 2,315,725 $ 406,000 $ 7,000,000 $ 275,000 $ 296,800 $ 985,000 $ 600,000 $ 1,265,000 City of Mounds View Capital Improvement Plan 2017 thru 2021 Impact on Capital Projects Funds' Cash Balances Fund 451 Fund 460 Fund 480 Fund 485 Park Vehicle and Special Street Dedication Equipment Projects Improvement Total Cash balance, Dec. 31, 2015 452,601$ 1,348,126$ 1,359,702$ 5,712,017$ 8,872,446 Revenues 2016: Taxes - - - 565,000 565,000 Tax increment - - - - - Special assessments - - - 20,000 20,000 Intergovernmental:- State - - - 275,000 275,000 Federal - - - - - County - - - 39,300 39,300 Miscellaneous:- Investment income 4,526 - 13,597 57,120 75,243 Developer payments 6,000 - - - 6,000 Proceeds from bond sale - - - - Operating transfer in - 288,000 75,000 240,000 603,000 Total revenue 10,526 288,000 88,597 1,196,420 1,583,543 Available Resources 463,127 1,636,126 1,448,299 6,908,437 10,455,989 Expenditures 2016: Government buildings & equip - - 44,600 - 44,600 Public safety - 84,000 - - 84,000 Streets, highways, & utilities - - 208,250 5,650,000 5,858,250 Sidewalks & trails - - - - - Parks & recreation 95,000 18,000 665,000 - 778,000 Operating transfers out - 105,000 - - 105,000 Total expenditures 95,000 207,000 917,850 5,650,000 6,869,850 Surplus of revenues over (under) expenditures (84,474) 81,000 (829,253) (4,453,580) (5,286,307) Cash balance, Dec. 31, 2016 368,127$ 1,429,126$ 530,449$ 1,258,437$ 3,586,139$ City of Mounds View Capital Improvement Plan 2017 thru 2021 Impact on Capital Projects Funds' Cash Balances Fund 451 Fund 460 Fund 480 Fund 485 Park Vehicle and Special Street Dedication Equipment Projects Improvement Total Cash balance, Dec. 31, 2016 368,127$ 1,429,126$ 530,449$ 1,258,437$ 3,586,139$ Revenues 2017: Taxes - - - 565,000 565,000 Tax increment - - - - - Special assessments - - - 20,000 20,000 Intergovernmental:- State - - - - - Federal - - - - - County - - - - - Miscellaneous:- Investment income 3,681 - 5,304 12,584 21,570 Developer payments - - - - - Proceeds from bond sale - - 7,500,000 - 7,500,000 Operating transfer in - 288,000 50,000 - 338,000 Total revenue 3,681 288,000 7,555,304 597,584 8,444,570 Available Resources 371,808 1,717,126 8,085,754 1,856,022 12,030,709 Expenditures 2017: Government buildings & equip - 7,000,000 - 7,000,000 Public safety - 62,000 - - 62,000 Streets, highways, & utilities - 223,282 - 861,000 1,084,282 Sidewalks & trails - - - - - Parks & recreation 130,000 - - - 130,000 Operating transfers out - 174,000 - - 174,000 Total expenditures 130,000 459,282 7,000,000 861,000 8,450,282 Surplus of revenues over (under) expenditures (126,319) (171,282) 555,304 (263,416) (5,712) Cash balance, Dec. 31, 2017 241,808$ 1,257,844$ 1,085,754$ 995,022$ 3,580,427$ City of Mounds View Capital Improvement Plan 2017 thru 2021 Impact on Capital Projects Funds' Cash Balances Fund 451 Fund 460 Fund 480 Fund 485 Park Vehicle and Special Street Dedication Equipment Projects Improvement Total Cash balance, Dec. 31, 2017 241,808$ 1,257,844$ 1,085,754$ 995,022$ 3,580,427$ Revenues 2018: Taxes - - - 265,000 265,000 Tax increment - - - - - Special assessments - - - 20,000 20,000 Intergovernmental:- State - - - - - Federal - - - - - County - - - - - Miscellaneous:- Investment income 2,418 - 10,858 9,950 23,226 Developer payments - - - - - Proceeds from bond sale - - - - - Operating transfer in - 363,000 60,000 - 423,000 Total revenue 2,418 363,000 70,858 294,950 731,226 Available Resources 244,226 1,620,844 1,156,611 1,289,972 4,311,653 Expenditures 2018: Government buildings & equip - - - - Public safety - 102,000 - - 102,000 Streets, highways, & utilities - 13,228 - 1,100,000 1,113,228 Sidewalks & trails - - - - - Parks & recreation 200,000 69,000 250,000 - 519,000 Operating transfers out - 19,000 - - 19,000 Total expenditures 200,000 203,228 250,000 1,100,000 1,753,228 Surplus of revenues over (under) expenditures (197,582) 159,772 (179,142) (805,050) (1,022,002) Cash balance, Dec. 31, 2018 44,226$ 1,417,616$ 906,611$ 189,972$ 2,558,425$ City of Mounds View Capital Improvement Plan 2017 thru 2021 Impact on Capital Projects Funds' Cash Balances Fund 451 Fund 460 Fund 480 Fund 485 Park Vehicle and Special Street Dedication Equipment Projects Improvement Total Cash balance, Dec. 31, 2018 44,226$ 1,417,616$ 906,611$ 189,972$ 2,558,425$ Revenues 2019: Taxes - - - 265,000 265,000 Tax increment - - - - - Special assessments - - - 20,000 20,000 Intergovernmental:- State - - - - - Federal - - - - - County - - - - - Miscellaneous:- Investment income 442 - 9,066 1,900 11,408 Developer payments - - - - - Proceeds from bond sale - - - - - Operating transfer in - 378,000 70,000 - 448,000 Total revenue 442 378,000 79,066 286,900 744,408 Available Resources 44,669 1,795,616 985,677 476,871 3,302,833 Expenditures 2019: Government buildings & equip - 20,000 - - 20,000 Public safety - 40,000 - - 40,000 Streets, highways, & utilities - 67,578 - 900,000 967,578 Sidewalks & trails - - - - - Parks & recreation - 41,000 - - 41,000 Operating transfers out - 184,500 - - 184,500 Total expenditures - 353,078 - 900,000 1,253,078 Surplus of revenues over (under) expenditures 442 24,922 79,066 (613,100) (508,670) Cash balance, Dec. 31, 2019 44,669$ 1,442,538$ 985,677$ (423,129)$ 2,049,755$ City of Mounds View Capital Improvement Plan 2017 thru 2021 Impact on Capital Projects Funds' Cash Balances Fund 451 Fund 460 Fund 480 Fund 485 Park Vehicle and Special Street Dedication Equipment Projects Improvement Total Cash balance, Dec. 31, 2019 44,669$ 1,442,538$ 985,677$ (423,129)$ 2,049,755$ Revenues 2020: Taxes - - - 265,000 265,000 Tax increment - - - - - Special assessments - - - 20,000 20,000 Intergovernmental:- State - - - - - Federal - - - - - County - - - - - Miscellaneous:- Investment income 447 - 9,857 (4,231) 6,072 Developer payments - - - - - Proceeds from bond sale - - - - - Operating transfer in - 393,000 80,000 - 473,000 Total revenue 447 393,000 89,857 280,769 764,072 Available Resources 45,115 1,835,538 1,075,534 (142,360) 2,813,827 Expenditures 2020: Government buildings & equip - - - - - Public safety - 41,000 - - 41,000 Streets, highways, & utilities - 137,728 - 240,000 377,728 Sidewalks & trails - - - - - Parks & recreation - - - - - Operating transfers out - 148,500 - - 148,500 Total expenditures - 327,228 - 240,000 567,228 Surplus of revenues over (under) expenditures 447 65,772 89,857 40,769 196,844 Cash balance, Dec. 31, 2020:45,115$ 1,508,310$ 1,075,534$ (382,360)$ 2,246,599$ City of Mounds View Capital Improvement Plan 2017 thru 2021 Impact on Capital Projects Funds' Cash Balances Fund 451 Fund 460 Fund 480 Fund 485 Park Vehicle and Special Street Dedication Equipment Projects Improvement Total Cash balance, Dec. 31, 2020 45,115$ 1,508,310$ 1,075,534$ (382,360)$ 2,246,599$ Revenues 2021: Taxes - - - 265,000 265,000 Tax increment - - - - - Special assessments - - - 20,000 20,000 Intergovernmental:- State - - - - - Federal - - - - - County - - - - - Miscellaneous:- Investment income 451 - 10,755 (3,824) 7,383 Developer payments - - - - - Proceeds from bond sale - - - - - Operating transfer in - 393,000 90,000 - 483,000 Total revenue 451 393,000 100,755 281,176 775,383 Available Resources 45,566 1,901,310 1,176,289 (101,183) 3,021,982 Expenditures 2021: Government buildings & equip - - - - - Public safety - 90,000 - - 90,000 Streets, highways, & utilities - 232,884 - 225,000 457,884 Sidewalks & trails - - - - - Parks & recreation - 150,000 - - 150,000 Operating transfers out - 24,500 - - 24,500 Total expenditures - 497,384 - 225,000 722,384 Surplus of revenues over (under) expenditures 451 (104,384) 100,755 56,176 52,999 Cash balance, Dec. 31, 2021:45,566$ 1,403,926$ 1,176,289$ (326,183)$ 2,299,598$ 475.521 CAPITAL IMPROVEMENT BONDS.​ Subdivision 1. Definitions. For purposes of this section, the following terms have the meanings given.​ (a) "Bonds" mean an obligation defined under section 475.51.​ (b) "Capital improvement" means acquisition or betterment of public lands, buildings or other​ improvements for the purpose of a city hall, town hall, library, public safety facility, and public works​ facility. An improvement must have an expected useful life of five years or more to qualify. Capital​ improvement does not include light rail transit or any activity related to it, or a park, road, bridge,​ administrative building other than a city or town hall, or land for any of those facilities. For purposes of this​ section, "capital improvement" includes expenditures for purposes described in this paragraph that have​ been incurred by a municipality before approval of a capital improvement plan, if such expenditures are​ included in a capital improvement plan approved on or before the date of the public hearing under subdivision​ 2 regarding issuance of bonds for such expenditures.​ (c) "Municipality" means a home rule charter or statutory city or a town described in section 368.01,​ subdivision 1 or 1a.​ Subd. 2. Election requirement. (a) Bonds issued by a municipality to finance capital improvements​ under an approved capital improvements plan are not subject to the election requirements of section 475.58.​ The bonds must be approved by an affirmative vote of three-fifths of the members of a five-member governing​ body. In the case of a governing body having more or less than five members, the bonds must be approved​ by a vote of at least two-thirds of the members of the governing body.​ (b) Before the issuance of bonds qualifying under this section, the municipality must publish a notice​ of its intention to issue the bonds and the date and time of the hearing to obtain public comment on the​ matter. The notice must be published in the official newspaper of the municipality or in a newspaper of​ general circulation in the municipality. Additionally, the notice may be posted on the official Web site, if​ any, of the municipality. The notice must be published at least 14 but not more than 28 days before the date​ of the hearing.​ (c) A municipality may issue the bonds only after obtaining the approval of a majority of the voters​ voting on the question of issuing the obligations, if a petition requesting a vote on the issuance is signed by​ voters equal to five percent of the votes cast in the municipality in the last municipal general election and​ is filed with the clerk within 30 days after the public hearing. If the municipality elects not to submit the​ question to the voters, the municipality shall not propose the issuance of bonds under this section for the​ same purpose and in the same amount for a period of 365 days from the date of receipt of the petition. If the​ question of issuing the bonds is submitted and not approved by the voters, the provisions of section 475.58,​ subdivision 1a, shall apply.​ Subd. 3. Capital improvement plan. (a) A municipality may adopt a capital improvement plan. The​ plan must cover at least a five-year period beginning with the date of its adoption. The plan must set forth​ the estimated schedule, timing, and details of specific capital improvements by year, together with the​ estimated cost, the need for the improvement, and sources of revenue to pay for the improvement. In preparing​ the capital improvement plan, the governing body must consider for each project and for the overall plan:​ (1) the condition of the municipality's existing infrastructure, including the projected need for repair or​ replacement;​ (2) the likely demand for the improvement;​ Copyright © 2016 by the Revisor of Statutes, State of Minnesota. All Rights Reserved.​ 475.521​MINNESOTA STATUTES 2016​1​ (3) the estimated cost of the improvement;​ (4) the available public resources;​ (5) the level of overlapping debt in the municipality;​ (6) the relative benefits and costs of alternative uses of the funds;​ (7) operating costs of the proposed improvements; and​ (8) alternatives for providing services most efficiently through shared facilities with other municipalities​ or local government units.​ (b) The capital improvement plan and annual amendments to it must be approved by the governing body​ after public hearing.​ Subd. 4. Limitations on amount. A municipality may not issue bonds under this section if the maximum​ amount of principal and interest to become due in any year on all the outstanding bonds issued under this​ section, including the bonds to be issued, will equal or exceed 0.16 percent of the estimated market value​ of property in the municipality. Calculation of the limit must be made using the estimated market value for​ the taxes payable year in which the obligations are issued and sold. In the case of a municipality with a​ population of 2,500 or more, the bonds are subject to the net debt limits under section 475.53. In the case​ of a shared facility in which more than one municipality participates, upon compliance by each participating​ municipality with the requirements of subdivision 2, the limitations in this subdivision and the net debt​ represented by the bonds shall be allocated to each participating municipality in proportion to its required​ financial contribution to the financing of the shared facility, as set forth in the joint powers agreement relating​ to the shared facility. This section does not limit the authority to issue bonds under any other special or​ general law.​ Subd. 5. Application of this chapter. Bonds to finance capital improvements qualifying under this​ section must be issued under the issuance authority in this chapter and the provisions of this chapter apply,​ except as otherwise specifically provided in this section.​ History: 2003 c 127 art 12 s 16; 1Sp2003 c 21 art 10 s 11; 2005 c 152 art 1 s 27-30; 2013 c 143 art​ 12 s 15,16; art 14 s 99​ Copyright © 2016 by the Revisor of Statutes, State of Minnesota. All Rights Reserved.​ 2​MINNESOTA STATUTES 2016​475.521​ 475.58 OBLIGATIONS; ELECTIONS TO DETERMINE ISSUE.​ Subdivision 1. Approval by electors; exceptions. Obligations authorized by law or charter may be​ issued by any municipality upon obtaining the approval of a majority of the electors voting on the question​ of issuing the obligations, but an election shall not be required to authorize obligations issued:​ (1) to pay any unpaid judgment against the municipality;​ (2) for refunding obligations;​ (3) for an improvement or improvement program, which obligation is payable wholly or partly from the​ proceeds of special assessments levied upon property specially benefited by the improvement or by an​ improvement within the improvement program, or from tax increments, as defined in section 469.174,​ subdivision 25, including obligations which are the general obligations of the municipality, if the municipality​ is entitled to reimbursement in whole or in part from the proceeds of such special assessments or tax​ increments and not less than 20 percent of the cost of the improvement or the improvement program is to​ be assessed against benefited property or is to be paid from the proceeds of federal grant funds or a​ combination thereof, or is estimated to be received from tax increments;​ (4) payable wholly from the income of revenue producing conveniences;​ (5) under the provisions of a home rule charter which permits the issuance of obligations of the​ municipality without election;​ (6) under the provisions of a law which permits the issuance of obligations of a municipality without​ an election;​ (7) to fund pension or retirement fund liabilities of a municipality pursuant to section 475.52, subdivision​ 6;​ (8) under a capital improvement plan under section 373.40;​ (9) under sections 469.1813 to 469.1815 (property tax abatement authority bonds), if the proceeds of​ the bonds are not used for a purpose prohibited under section 469.176, subdivision 4g, paragraph (b);​ (10) to fund postemployment benefit liabilities pursuant to section 475.52, subdivision 6, of a municipality,​ other than a school district, if the liabilities are limited to:​ (i) satisfying the requirements of section 471.61, subdivision 2b; and​ (ii) other postemployment benefits, which the municipality no longer provides to employees hired after​ a date before the obligations are issued; and​ (11) under section 475.755.​ Subd. 1a. Resubmission limitation. If the electors do not approve the issuing of obligations at an election​ required by subdivision 1, the question of authorizing the obligations for the same purpose and in the same​ amount may not be submitted to the electors within a period of 180 days from the date the election was held.​ If the question of authorizing the obligations for the same purpose and in the same amount is not approved​ a second time it may not be submitted to the electors within a period of one year after the second election.​ Subd. 2. Funding, refunding. Any county, city, town, or school district whose outstanding gross debt,​ including all items referred to in section 475.51, subdivision 4, exceed in amount 1.62 percent of its estimated​ market value may issue bonds under this subdivision for the purpose of funding or refunding such indebtedness​ Copyright © 2016 by the Revisor of Statutes, State of Minnesota. All Rights Reserved.​ 475.58​MINNESOTA STATUTES 2016​1​ or any part thereof. A list of the items of indebtedness to be funded or refunded shall be made by the recording​ officer and treasurer and filed in the office of the recording officer. The initial resolution of the governing​ body shall refer to this subdivision as authority for the issue, state the amount of bonds to be issued and refer​ to the list of indebtedness to be funded or refunded. This resolution shall be published once each week for​ two successive weeks in a legal newspaper published in the municipality or if there be no such newspaper,​ in a legal newspaper published in the county seat. Such bonds may be issued without the submission of the​ question of their issue to the electors unless within ten days after the second publication of the resolution a​ petition requesting such election signed by ten or more voters who are taxpayers of the municipality, shall​ be filed with the recording officer. In event such petition is filed, no bonds shall be issued hereunder unless​ authorized by a majority of the electors voting on the question.​ Subd. 3. [Expired.]​ Subd. 3a. Youth ice facilities. A municipality may, without regard to the election requirement under​ subdivision 1 or under any other provision of law or home rule charter, issue and sell obligations to refund​ existing debt of an indoor ice arena that is used predominantly for youth athletic activity if all the following​ conditions are met:​ (1) the obligations are secured by a pledge of revenues from the facility; and​ (2) the governing body of the municipality finds, based on analysis provided by a professional experienced​ in finance, that the facility's revenues and other available money will be sufficient to pay the obligations,​ without reliance on a property tax levy or the municipality's general purpose state aid.​ Subd. 3b. Street reconstruction and bituminous overlays. (a) A municipality may, without regard to​ the election requirement under subdivision 1, issue and sell obligations for street reconstruction or bituminous​ overlays, if the following conditions are met:​ (1) the streets are reconstructed or overlaid under a street reconstruction or overlay plan that describes​ the street reconstruction or overlay to be financed, the estimated costs, and any planned reconstruction or​ overlay of other streets in the municipality over the next five years, and the plan and issuance of the obligations​ has been approved by a vote of all of the members of the governing body present at the meeting following​ a public hearing for which notice has been published in the official newspaper at least ten days but not more​ than 28 days prior to the hearing; and​ (2) if a petition requesting a vote on the issuance is signed by voters equal to five percent of the votes​ cast in the last municipal general election and is filed with the municipal clerk within 30 days of the public​ hearing, the municipality may issue the bonds only after obtaining the approval of a majority of the voters​ voting on the question of the issuance of the obligations. If the municipality elects not to submit the question​ to the voters, the municipality shall not propose the issuance of bonds under this section for the same purpose​ and in the same amount for a period of 365 days from the date of receipt of the petition. If the question of​ issuing the bonds is submitted and not approved by the voters, the provisions of section 475.58, subdivision​ 1a, shall apply.​ (b) Obligations issued under this subdivision are subject to the debt limit of the municipality and are​ not excluded from net debt under section 475.51, subdivision 4.​ (c) For purposes of this subdivision, street reconstruction and bituminous overlays includes utility​ replacement and relocation and other activities incidental to the street reconstruction, turn lanes and other​ improvements having a substantial public safety function, realignments, other modifications to intersect​ with state and county roads, and the local share of state and county road projects. For purposes of this​ Copyright © 2016 by the Revisor of Statutes, State of Minnesota. All Rights Reserved.​ 2​MINNESOTA STATUTES 2016​475.58​ subdivision, "street reconstruction" includes expenditures for street reconstruction that have been incurred​ by a municipality before approval of a street reconstruction plan, if such expenditures are included in a street​ reconstruction plan approved on or before the date of the public hearing under paragraph (a), clause (1),​ regarding issuance of bonds for such expenditures.​ (d) Except in the case of turn lanes, safety improvements, realignments, intersection modifications, and​ the local share of state and county road projects, street reconstruction and bituminous overlays does not​ include the portion of project cost allocable to widening a street or adding curbs and gutters where none​ previously existed.​ Subd. 4. Proper use of bond proceeds. The proceeds of obligations issued after approval of the electors​ under this section may only be spent: (1) for the purposes stated in the ballot language; or (2) to pay, redeem,​ or defease obligations and interest, penalties, premiums, and costs of issuance of the obligations. The proceeds​ may not be spent for a different purpose or for an expansion of the original purpose without the approval​ by a majority of the electors voting on the question of changing or expanding the purpose of the obligations.​ History: (1938-6) 1927 c 131 s 4; 1949 c 682 s 8; 1951 c 422 s 4; 1955 c 298 s 1; 1969 c 446 s 1; 1971​ c 886 s 1; 1971 c 903 s 3; 1973 c 123 art 5 s 7; 1974 c 380 s 8,9; 1Sp1985 c 14 art 8 s 53; 1988 c 519 s 4;​ 1988 c 719 art 5 s 84; 1989 c 329 art 13 s 20; 1990 c 480 art 9 s 22; 1991 c 342 s 16; 1995 c 256 s 26,27;​ 1996 c 463 s 48; 1998 c 389 art 3 s 25; art 8 s 24; 1999 c 248 s 14; 2001 c 214 s 43; 1Sp2001 c 5 art 15 s​ 28; 2002 c 390 s 18; 2003 c 127 art 12 s 23; 1Sp2003 c 21 art 10 s 11; 2005 c 152 art 1 s 31; 2006 c 259​ art 10 s 11; 2008 c 154 art 10 s 25,26; 2009 c 88 art 2 s 36; 2009 c 96 art 1 s 19; 2013 c 143 art 12 s 17;​ art 14 s 103​ Copyright © 2016 by the Revisor of Statutes, State of Minnesota. All Rights Reserved.​ 475.58​MINNESOTA STATUTES 2016​3​ CITY OF MOUNDS VIEW Direct and Overlapping Governmental Activities Debt as of December 31, 2015 Estimated Percentage Estimated Share of Governmental Unit Debt Outstanding Applicable (1)Overlapping Debt Debt repaid with property taxes: Ramsey County 173,397,000$ 1.70 %2,940,021$ Ramsey County Library 34,325,000 3.78 1,296,004 Independent School district No. 621 109,550,000 10.86 11,895,237 Intermediate District No. 916 82,995,000 3.95 3,276,961 Metropolitan Council 1,419,891,649 0.25 3,563,603 Total overlapping debt 22,971,826 City of Mounds View 839,885 100.00% 839,885 Total direct and overlapping debt 23,811,711$ Source: Note: (1)The percentage of overlapping debt applicable are based upon percentage of tax capacity to the total. Overlapping governments are those that coincide,at least in part,with the geographic boundaries of the City. This schedule estimates the portion of the outstanding debt of those overlapping governments that is borne by the residents and businesses of the City of Mounds View.This process recognizes that,when considering the government’s ability to issue and repay long-term debt,the entire debt burden borne by the residents and businesses should be taken into account.However,this does not imply that every taxpayer is a resident,and therefore responsible for repaying the debt, of each overlapping government. Ramsey County Item No. 7.C. Meeting Date: November 14, 2016 Type of Business: Council Business City Administrator Review: ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Mark Beer, Finance Director Item Title/Subject: Public Hearing to Consider Resolution 8658 Adopting a Capital Improvement Plan and Giving Preliminary Approval to the Issuance of General Obligation Capital Improvement Bonds The City Council commissioned a space-needs-study and contracted with an architect to provide preliminary design and cost estimates for the construction of a new public works facility. The City Council has reviewed the preliminary plans and provided direction to staff on design and construction. The City had previously planned for construction of the facility in 2016 but delayed construction to give the new public works director time to review the proposed facility. There are a number of preliminary steps necessary before final approval can be considered. State statutes require that the City hold a public hearing with notice of at least 14 days but no more than 28 days published in the City’s newspaper of record. Publication occurred in the October 28, 2016 Sun Focus. The City Council adopted resolution 8562 adopting a five year financial plan for 2017 thru 2021 on May 9, 2016. One of the components of the five year plan is a five year Capital Improvement Program (CIP). As part of the process of considering construction and financing of a Public W orks facility the CIP will need to be updated to reflect more accurate cost data and adopted by resolution to comply with MN Statute Section 475.521. Attached is the updated CIP and cash flows for the CIP, relevant state statutes, bond sources and uses, and Resolution 8658. Capital Improvement bonds issued under MN Stat. Sec. 475.521 require a reverse referendum period of 30 days subsequent to adoption by the City Council. By adopting the attached resolution the City Council is not obligated to construct and finance the proposed Public Works facility. The bond amount can be reduced as we finalize some of the details but it is better to set it higher to provide flexibility if needed. This is a preliminary step in that process. Staff recommends that the Mayor open the public hearing and take any comments, consider adopting the updated CIP and granting preliminary approval to issue Capital Improvement Bonds. Respectfully Submitted, Mark Beer, Finance Director RESOLUTION 8658 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ADOPTING A CAPITAL IMPROVEMENT PLAN AND GIVING PRELIMINARY APPROVAL TO THE ISSUANCE OF GENERAL OBLIGATION CAPITAL IMPROVEMENT BONDS WHEREAS, the City of Mounds View proposes to construct and equip a new public works facility at the present location in the City of Mounds View (the "Project"); and WHEREAS, it is proposed that the City of Mounds View adopt a capital improvement plan pursuant to Minnesota Statutes, Section 475.521 with respect to the construction, equipping and financing of the Project; and WHEREAS, there has been presented to this Council the 2017 - 2021 Capital Improvement Plan (the "Capital Improvement Plan"), which, among other things, contemplates the acquisition, construction and equipping of the Project and the issuance of general obligation capital improvement bonds in the aggregate principal amount of $7,500,000 to finance the same (the "Capital Improvement Bonds"); and WHEREAS, the City has caused notice of the public hearing on the intention to issue the Capital Improvement Bonds and on the proposed adoption of the Capital Improvement Plan to be published pursuant to and in accordance with Minnesota Statutes, Section 475.521, and a public hearing on the intention to issue the Capital Improvement Bonds and on the proposed Capital Improvement Plan has been held on this date, following published notice of the hearing as required b y law. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Minnesota that the City hereby approves the 2017 – 2021 Capital Improvement Plan and gives preliminary approval for the issuance of up to $7,500,000 in aggregate principal amount of the Capital Improvement Bonds. The terms and conditions of the sale and issuance of the Capital Improvement Bonds will be set forth in a resolution or resolutions to be presented to this Council at a later date. Adopted this 14th Day of November 2016. ___________________________ Joe Flaherty, Mayor (ATTEST) ___________________________ Jim Ericson, City Administrator (SEAL) Approved: September 26, 2016 Work Session Review November 7, 2016 2017 Fee Schedule Page 1 of 21 I. ........................ Building/Community Dev. Related Fees P. 3 a. ............................................................................... Valuation Table P. 3 b. ..................................................................................... Surcharges P. 4 c. ............................General Construction, Home, Building Permits, Misc. P. 4 Accessory Buildings Additions & Remodels, Residential Deck Demolition & Wrecking Door/Window Installation Driveways, Sidewalks, Parking Lots and Patios Electrical Work Elevators Fences / Kennels Fire Permits Fireplaces HVAC Irrigation Systems Manufactured Homes Moving Buildings Plumbing Work Porch Raising, Shoring Reshingling Re-siding/Stucco Satellite Dishes Sheds Signs/Billboards Sprinkler Systems Swimming Pools Temporary Office Tent, Temporary Telecommunication Antenna Warehouse Racking Systems (commercial) Windows d. ................................................ Other Inspections/Planning Fees P. 8 Building Inspections Change of Address Comprehensive Plan Amendment Conditional Use Permit Contractor Licenses Development/Site Plan Review Escrow Housing and Fire Inspection Fees Interim Use Permit Interim Use Permit Amendment Investigation Fee Lead Safety Certification Verification Park Dedication Fee Plan Review Fee Planned Unit Development/Amendment Refund Policy Rezoning Street or Easement Vacation Subdivisions Text Amendment, Zoning Code Text Amendment, Other Code Variance Wetland Alteration Permit Wetland Buffer Permit Zoning Letter II. .............. Miscellaneous (copies, maps, agendas, etc.) P. 10 Certified Copies Filing Fee for Public Office Insufficient Fund Checks (NSF) Municipal Code Notary Public Pending Assessment Search Photocopies DVD Copies Zoning Code CD Rom 50th Anniversary Cookbook Mounds View History Book 2017 Fee Schedule Page 2 of 21 III…….……………. Police/ Administrative Offenses P. 10 IV. ................................................................... Licenses P. 12 Amusement Centers/ Devises/Rides, Carnivals, Circuses Automobile Sales Bowling Alley Cigarette and Tobacco Contractor’s License Dog Licenses Garbage and Rubbish Hauler License Gasoline Station License Kennel License Liquor Licenses/Investigation Fee Rental Dwelling License/Transfer Rental Dwelling Conversion Fee Pawn Shops Peddlers/Transient Merchant Recuperation of Half Way House Restaurant License Therapeutic Massage/Investigation V. ...... Park, Recreation, and MVCC Facility Rental Fees P. 14 Banquet and Conference Center Rental Gymnasium Rental Athletic Field Rental Park Building and Picnic Shelter Rental VI. ......................................... Public Works Related Fees P. 18 Call Out Rate Schedule Right-of Way Management Fees Municipal Water System Fees Municipal Sanitary Sewer System Fees Surface Water Management Utility Fees Street Lighting Utility Fees Construction Site and land Disturbance Fees Other Management Public Works Fees 2017 Fee Schedule Page 3 of 21 I. BUILDING/COMMUNITY DEVELOPMENT RELATED FEES A. V ALUATION TABLE The following Valuation Table shall be used to determine fees for those permits indicated below and in all cases where the work is of such a nature that the permit fees cannot be determined from the schedule established below for such work. The minimum fee for all permits shall be $29.50 for residential permits and $49.50 for commercial permits unless otherwise specified. $1 to $500 $29.50 $501 to $2,000 $28 for the first $500 plus $3.70 for each additional $100 or fraction thereof, to and including $2,000 $2,001 to $25,000 $83.50 for the first $2,000 plus $16.55 for each additional $1,000 or fraction thereof, to and including $25,000 $25,001 to $50,000 $464.15 for the first $25,000 plus $12 for each additional $1,000 or fraction thereof, to and including $50,000 $50,001 to $100,000 $764.15 for the first $50,000 plus $8.45 for each additional $1,000 or fraction thereof, to and including $100,000 $101,001 to $500,000 $1,186.65 for the first $100,000 plus $6.75 for each additional $1,000 or fraction thereof, to and including $500,000 $500,001 to $1,000,000 $3,886.65 for the first $500,000 plus $5.50 for each additional $1,000 or fraction thereof, to and including $1,000,000 $1,000,001 and up $6,636.65 for the first $1,000,000 plus $4.50 for each additional $1,000 or fraction thereof Specific Valuations The City has adopted the State of Minnesota Building Valuation Table which shall apply to most construction activity, except as noted below . Accessory Buildings: Garages & Sheds Attached Garage $29.49 per sq. ft. Detached Garages & Sheds, > 200 120 sq. ft. (w/ concrete floor) $16.23 per sq. ft. 50% of attached garage valuation Detached Garages & Sheds, > 120 sq. ft. (w/ wood floor) $10.32 per sq. ft. Carport / Lean-to $14.75 per sq. ft. Residential Dwelling Additions First Floor and basic floor area $86.02 per sq. ft. Second Floor $66.66 per sq. ft. Shell Only $48.94 per sq. ft. Addition (mobile home) $27.98 per sq. ft. 2017 Fee Schedule Page 4 of 21 Gazebo/Outdoor Living Room $30.05 per sq ft. Basement Unfinished, New Construction $16.94 per sq. ft. Finished, New Construction $28.64 per sq. ft. Basement Finish/Remodel, Existing $11.49 per sq. ft General Remodel $23.00 per sq. ft. Deck Residential $10.22 per sq. ft. Porch / Gazebo Open/Screen only $25.93 per sq. ft. 40% of Residential Valuation Three-Season (wood frame/windows/doors Not Heated) $54.42 per sq. ft. Swimming Pools (See Chapter 1009) Above ground--Permanent (over 24” in depth and over 5,000 gallons) $8.24 per sq. ft. Below ground $32.78 per sq. ft. Above ground – Temporary (over 24” in depth and under 5,000 gallons) $30 (zoning permit) B. SURCHARGES Building Surcharge: Where the fee for the permit is based upon valuation, the surcharge is as follows: Building Surcharge (For valuation-based permits, the surcharge is as follows) Valuation of Work Surcharge Computation $1,000,000 or less .0005 x valuation $1,000,000 to $2,000,000 $500 + .0004 x (Value - $1,000,000) $2,000,000 to $3,000,000 $900 + .0003 x (Value - $2,000,000) $3,000,000 to $4,000,000 $1,200 + .0002 x (Value - $3,000,000) $4,000,000 to $5,000,000 $1,400 + .0001 x (Value - $4,000,000) Greater than $5,000,000 $1,500 + .00005 x (Value - $5,000,000) For fixed-fee permits, the surcharge shall be $1.00 per permit (or .0005 of the permit fee if permit fee exceeds $10,000). Heating & Plumbing Surcharge Residential $1.00 per permit (or .0005 of the permit fee if fee exceeds $10,010). Commercial Use the above table C. GENERAL CONSTRUCTION, HOME, MISCELLANEOUS BUILDING PERMITS. (Surcharges not included in all figures listed below -- See Surcharge Section in Chapter 1006 for more information) Accessory Buildings > 200 Square Feet Use valuation table Additions or Remodels Use valuation table Basement Finish $100 (plus $1.00 surcharge) Columbarium $30 (no surcharge) 2017 Fee Schedule Page 5 of 21 Deck 30” and under, or not attached to dwelling Deck above 30” $30 (no surcharge) $100 (plus $1.00 surcharge) Use valuation table Demolition and Wrecking $30 plus $3.00 per 1,000 cubic feet or fraction thereof over 2,000 cubic (feet plus $1.00 surcharge) Residential Door or Window Installation Change Opening/Egress $60 $40 for first windows/door plus $12.50 for each additional window/door (plus a $1.00 surcharge) Use Existing Rough opening $40 $30 for first window/door plus $5.00 for each additional window/door (plus $1.00 surcharge) Drain Tile $40 (plus $1.00 surcharge) Driveways, Sidewalks, Parking Lots, Patios; New Installation or Overlay (No Surcharge) * A Right-of-way permit is also required for any construction that disrupts City-owned streets, curbing, sidewalks, etc. (No permit required for sealcoating or overlays without expansion.) Residential (R-1 or R-2 Overlay or Seal Coat with no expansion, no permit needed.) R-3 or R-4 Overlay Commercial Commercial Overlay Commercial Seal Coat RESIDENTIAL R1 or R2 Driveway R1 or R2 Patio or Sidewalk R1 or R2 Gravel* R3, R4 & R5 Driveway/Parking Lot R3, R4 & R5 Patio or Sidewalk COMMERCIAL/INDUSTRIAL** Driveway / Parking Lots Patio / Sidewalk * Refer to Zoning Code for Gravel limitations ** Includes churches and schools Concrete/Asphalt/Brick: $30 for first 500 square feet plus $2 for each additional 100 square feet or fraction thereof (no surcharge) Gravel*: $20 (no surcharge) * See zoning code for gravel limitations. $25 for first 500 square feet plus $2 for each additional 500 square feet. Use Valuation Table $30 plus $2 for every 500 square feet or faction thereof No permit required $45 $30 $25 $75 $50 $150 $75 Electrical Work -- Same as established by the Minnesota State Board of Electricity. Elevators Use valuation table 2017 Fee Schedule Page 6 of 21 Fences/Kennels Seven feet and below Above seven feet $30 per installation (no surcharge) $40 per installation (plus $1.00 surcharge) Fire Permits Fire (All Fire permits unless noted otherwise) Fire Works Display Fireworks Sales Temporary Tent Tank Installation (fuel, oil, gas, etc.) Tank Removal (fuel, oil, gas, etc.) Operational Permits $100 $100 $350 (business selling only fireworks) $100 (business selling fireworks & other retail) $50 $100 per tank (no surcharge) $50 per tank (no surcharge) $50 (annually) Fireplaces Wood/Corn burning Stove (Building Permit) Gas Fireplace $30 plus $1.00 surcharge See Mechanical Insulation $30 plus $1.00 surcharge Manufactured Homes (See Chapter 1110) Installation Permit Use valuation table Mechanical (Gas hook up) $25 (plus $5.00 surcharge) Installation Escrow $500 per permit Mechanical (Heating, Ventilation, Air Conditioning & Gas) Residential: Air Conditioning Furnace Air Exchanger Sheet Metal/Duct Work Ventilation Systems Gas Fireplace Gas/Oil Piping Steam, Hot Water Heating $35 per unit $35 per unit replacement, $45 per unit new $35 per unit $35 $20 for first fan plus $5 for each add’l fan $40 (includes incidental piping) $35 per unit $40 per unit Commercial Use valuation table plus surcharge of .0005 of contract price) Irrigation System (Back Flow Preventer) See Plumbing Fees Moving Buildings (See Chapter 1007) Principal Structure $175 per building (plus $1.00 surcharge) Accessory Structure (larger than 400sq. ft.) $50 per building (plus $1.00 surcharge) Accessory Structure (400 sq. ft. or less) $30 2017 Fee Schedule Page 7 of 21 Plumbing Work - (Chapter 1004) Residential - Plumbing fixture, devices, Connections (Value more than $500) Residential - Plumbing fixture, devices, Connections (Value $500 or less) Commercial (4 units and up) $26 plus $8 per fixture (plus $1.00 surcharge) $15 or 5% of value, whichever is greater (plus $1.00 surcharge) Use valuation table plus surcharge at .0005 times contract price Porch Use valuation table Raising, shoring Use valuation table Re-shingling Residential, full (Re-shingling permit not required for buildings under 200 120 square feet) Residential, partial Commercial $100 $25 for this first 500 square feet plus $4 for each additional 100 square feet or fraction thereof (plus $1.00 surcharge) $50 Use Valuation Table Re-siding / Stucco Residential, full (Re-shingling permit not required for buildings under 200 120 square feet) Residential, partial Soffit/Fascia only (fee not required if included with siding permit) $100 $25 for the first 500 square feet plus $4 for each additional 100 square feet or fraction thereof (plus $1.00 surcharge) $50 Soffit/Fascia: $30 per installation (plus $1.00 5.00 surcharge) Commercial Use Valuation Table Retaining Wall Four feet and below Above four feet $30 (no surcharge) $40 (plus $1.00 surcharge) Satellite Dishes (See Chapter 1103.18) (no permit required for mini dish systems) $30 per installation (plus $1.00 surcharge) Renewable Energy Systems (Solar, geothermal, wind energy conversion) $100 Sheds (120 200 square feet and less) $30 (no surcharge) Signs (Zoning Permit, no surcharge) & Billboards (Building Permit, surcharge) See Chapter 1008 Signs up to 100 sq ft. $75 $50 for the first 24 square feet plus $5.00 for each additional 25 square feet or fraction thereof up to 100 square Signs 100 sq. ft. and over $95 $75 for the first 100 square feet plus $10 for each additional 100 square feet or fraction thereof Signs re-facing or altering $40 per installation Temporary Signs $40 per 21 day period (Limit 4 permits per year plus one additional permit for a banner Billboards/Billboard Alterations (includes footings) $250 per billboard (plus $1.00 surcharge) Sprinkler Systems (Fire Suppression) Sprinkler; Residential Use Valuation Table 2017 Fee Schedule Page 8 of 21 (City fees waived for systems installed voluntarily) Sprinkler; Commercial Use valuation table plus surcharge at .0005 times the contract price Sprinkler Plan Check Fee 65% of permit fee (for new construction or 20 heads or more only) Residential Swimming Pools Below Ground Permanent (above or below ground) $50 Use Valuation Table Above Ground Temporary (52” high or less) $30 $25 (plus $1.00 surcharge) Telecommunication Antenna (Building Permit Fee, see also Chapter 1124) Repairs/Alterations/Swapping of Adding Antennas to Existing System (City or Private Property) Use Valuation Table $250 per permit Warehouse Racking Systems (commercial) Use Valuation Table Windows See Door/Window Installation 2017 Fee Schedule Page 9 of 21 D. OTHER INSPECTIONS / PLANNING FEES Applicants are responsible for all costs incurred associated with the filing, review and processing of development applications. Such fees are to be paid in escrow up front or upon receipt of statement from the City of Mounds View. Fees may include but are not limited to costs for consultants retained by the City, consultant planning services, attorney, and engineer fees. A deposit may also be required to cover costs of public notices, materials and staff time spent in the review, research or preparation of materials associated with this application. The applicant shall be responsible for all reasonable incurred costs in excess of the initial fee and/or deposit amount. Any portion of the deposit not spent or encumbered shall be refunded to the applicant within 30 days after consideration of the application is completed. Payment of park dedication fees is required with subdivision applications. Application fees are not refundable. Building Inspections Inspections conducted outside of normal business hours $63.25/hr. (Minimum charge two hours) Inspections for which no fee is specifically indicated $63.25/hr. (Minimum charge - one half hour) Reinspection Fees $63.25/hr. Change of Address $150 Comprehensive Plan Amendment $500 Conditional Use Permit (CUP) R-1 to R-2 $200 All other Districts $400 CUP Amendment Same as CUP Fee Contractor Licenses (See Chapter 1001) $60 (after July 31st , $40) Contractors (State) License Verification Fee $5 per permit (See building procedures) Development/Site Plan Review $400 Escrow – Manufactured Homes $500 each permit Escrow – Occupancy a. Seed/Sod/Landscaping b. As-built grading survey (covers grading and survey completion) c. Driveway Installation d. Curb cut modifications e. Site clean-up f. Stormwater management/drainage features/site erosion g. Right-of-way restoration h. Any other item as determined by the Building Official $1,000 for each item listed Housing Inspection Fees (See Chapter 1012) Initial and Follow up Inspection/no show) No charge Each Additional Inspection/no show) $63.25/inspection (approved by Resolution 7330) Interim Use Permit (IUP) $400 IUP Amendment $400 Investigation Fee Equivalent to permit fee (when work commences without an approved permit) 2017 Fee Schedule Page 10 of 21 Lead Safety Certification Verification Fee $5 Park Dedication Fee (See Ordinance 745) Up to 10% of fair market land value Plan Review Fee (Payment may be required before plans are reviewed) Additional Plan Review Fee required by changes, additions or revisions to plans Plan review for outside consultants for plan checking and inspections, or both. Plan Review Fee -- “Similar” 65 percent of permit fee for all commercial permits and for residential permits for new dwellings, dwelling additions, garages, garage additions, decks, sheds over 216 square feet, and major remodeling. $47/ hr. (Minimum charge one half hour) Actual costs including administrative and overhead costs. Where all units are the same or similar, each unit after first shall be 25% of original fee. Planned Unit Development (PUD) (See Chapter 1120) $750 PUD Amendment $400 Refund Policy, Permits Plan Review State Surcharge All but $40 of the permit fee can be refunded within 100 days of application if work has not commenced. Plan review may not be refunded after review has been completed; otherwise 100%) 100% Rezoning $500 Street or Easement Vacation $250 Subdivisions Minor Subdivision Reapproval Fee $350 $400 $50 Major Subdivision Reapproval Fee $700 $750 $100 Text Amendment, Zoning Code $400 Text Amendment, Other City Code $300 Variance R-1, R-2 (Administrative) $100 (additional $125 if formal variance is required) R-1, R-2 (Formal) $200 All Other Zoning Districts $400 Wetland Buffer Permit R-1 and R-2 $30 All Other Districts $100 Wetland Alteration Permit R-1 and R-2 $200 All Other Districts $350 Zoning Code Review $200 Zoning Letter $50 2017 Fee Schedule Page 11 of 21 II. MISCELLANEOUS FEES Certified Copies $5 plus photocopy fee of .25 per page Filing Fee for Public Office See Mounds View City Charter Insufficient Funds (NSF) checks (returned or NSF checks) $30 Municipal Code $200 Notary Public $5 per signature plus any photocopy charges Photocopies Black/White (8 ½” x 11”): $0.25/printed side Black/White (11” x 17”): $0.50 /printed side Black/White (24”x 36”): $2.00/printed side Color (8 ½” x 11”): $1.00/printed side Color (11” x 17”): $2.50/printed side Color (24”x 36”): $10.00/printed side Pending Assessments Search $10 CD or DVD Copies $15 Zoning Code CD Rom $15 50th Anniversary Mounds View Cookbook Mounds View History Book $5 $5 10 III. POLICE/ADMINISTRATIVE OFFENSES Crime Free Multi Housing Participant No charge Fingerprint Cards $20 for first card/$5 for each add’l card Police/Accident Reports .25 for each page Police Reports Research $50 per hour research fee for all requests exceeding 100 pages. Certified Copy of Report $5 for certification and .25 per page Color Printed Copy $2.00/page 35mm Standard Photos $1.00/print Cassette or Video tape $25.00 Electronic copies to Digital Media $15.00 per disc Impound Vehicle Storage Fee $15.00 per day 30’ Stop Sign $15 Alcohol in public $50 Animal Violations Fee $25 for the 1st violation within 12 months $50 for the 2nd violation within 12 months $75 for the 3rd and subsequent violations w/in 12 months Building and Fire Code $150 Blocking Driveways $100 False Alarm Charges $50 Third false alarm in a 12 month period $75 for each false alarm in excess of three in a twelve month period Fire Hydrant $25 Fire Lane $25 2017 Fee Schedule Page 12 of 21 Garbage Dumping $100 Handicap Zone $200 House Numbers $25 Junk Vehicles See Property Based Violations Junk & Debris See Property Based Violations Loads limits $150 Loitering $25 Other Illegal Parking $15 Park and Recreation (Chapter 909) $25 Regulated Business Activity (Title 500) $100 Signs (Chapter 1008) $100 Snowbirds $25 Loud Parties/Noise: Mufflers, Stereos and other violations of State and City Noise Codes $50 Property Based Violations 1st Offense: $150 2nd Offense (within 12 months): $300 3rd Offense (within 12 months): $450 Administrative Hearing: $50 Tobacco Penalties, Sale to Minors: Administrative Penalties for Individuals First Offense Subsequent Offenses $100 The fine increases by $50 for each subsequent offense within a 24 month period Truck parking $25 Watering Ban Violations 1st violation Written Warning 2nd violation $25 3rd violation $50 4th violation $100 5th violation $200 6th violation Turned over to the City Attorney for criminal prosecution Wetlands (Chapter 1010) $150 Zoning (Title 1100) $150 2017 Fee Schedule Page 13 of 21 IV. LICENSES – All Licenses are Subject to a 20% Late Fee Amusement Devices and Centers (Chapter 506) $16 per location plus $16 per machine Automobile Sales (Chapter 510) $204 per year Amusement Rides, Carnivals, Circuses (Chapter 506) $133 for first day plus $21 for each additional day Bowling Alleys (Chapter 507) $21 per alley Christmas Tree Sales $204 per month Cigarette and Tobacco License Fee (Chapter 512) $330 per year Contractor License $60 per year Prorated after July 31st $40 Dog Licenses (decreased by 50% after one year) Spayed or neutered $12 for two years Unsprayed or Unneutered $20 for two years Duplicate tags $5 Donation Collection Bin $100 per year, per bin Garbage and Rubbish Hauler (Chapter 603) $120 plus $50 per vehicle per year Gasoline Stations (Chapter 509) Gasoline Stations (Chapter 509) $75 plus $25 per pump Keeping of Chickens/Ducks License $100 for initial yearly permit, then $30 for yearly renewal Keeping of Honeybees License $50 Kennel (Chapter 701) Residential $45 per year Commercial $80 per year Liquor Licenses (Chapter 502, 503) On-Sale, Intoxicating $.65 per square foot for that space which is used primarily as bar area and $.53 per square foot for that space which is used primarily as dining area with a minimum fee of $3,000 and a maximum fee of $10,000 On-Sale, Sunday Sales $200 per year State Liquor Certificate $20 per year On-Sale Brewery Taproom License $800 per year Off-Sale Brewery Malt Liquor License $200 per year On-Sale Microdistillery License $800 per year Off-Sale Microdistillery License $200 per year Sunday Growler Sales $200 per year On-Sale Wine $800 per year Off-Sale Intoxicating $200 per year Bottle Club $330 per year On-Sale Malt Liquor/3.2 Beer $800 per year Off-Sale Malt Liquor/3.2 Beer $100 per year Set Ups $330 per year Club $330 per year Temporary Liquor License $100 per event Investigation Fee: All Liquor Licenses Single Person $350 Partnership $385 Corporation $450 2017 Fee Schedule Page 14 of 21 Rental Dwelling License (Annual) (Chapter 1012) Single Family (New Single Family Rental License) Multi-Family License Fee Discounts: License Renewal LATE FEE $60 $60 plus one-time conversion fee $60 base fee plus $8 per unit Certification Level C 20% fee reduction Certification Level B 33% fee reduction Certification Level A 50% fee reduction Double the Annual Fee Rental Dwelling License Transfer $40 (per building) Rental Dwelling Conversion Fee (When a Single Family dwelling is converted to rental property or has been unlicensed for more than a year) $375 ($100 if owner presents proof of participation in an applicable education or hires a management company for at least a year.) This conversion fee is in addition to the annual license fee. (Buildings that are owned by a nonprofit entity are exempt from the conversion fee.) Pawn Shops (Chapter 516) Non-Refundable Application Fee (includes cost of investigation) $500 New Manager Investigation Fee $150 Annual License $10,000 Billable Transaction Fee $1.50 per transaction Performance Bond $10,000 Peddlers / Transient Merchants / Solicitors (Chapter 504) Permits $61 per day $204 per month $510 per year Investigation fee, per new peddler / solicitor $15 I.D. Card $5.00 per person Recuperation or Half Way House (Chapter 511) Less than 10 beds $33 per year 10-49 beds $55 per year 50-99 beds $82 per year Over 100 beds $110 per year Restaurants -- Class A (occupancy load greater than 100) (Chapter 505) Operating 16 hours/day or less $280 Operating more than16 hours/day $560 Restaurants -- Class B (occupancy load of 100 or less) Operation 16 hours/day or less $168 Operating more than 16 hours/day $337 Therapeutic Massage License Fee/Investigation (Chapter 514) Enterprise License $255 Therapist License $102 Individual Investigation Fee $100 Partnership / Corporation Investigation Fee $350 Temporary Massage License $100 2017 Fee Schedule Page 15 of 21 IV. PARK, RECREATION, AND MVCC FACILITY RENTAL FEES Classifications for Rental Fee Rates: Class 1: School District 621, Mounds View Scouts, Lions and 4-H, Mounds View Area Athletic Associations (w/10% roster MV residents) Class 2: Mounds View Residents, Mounds View Religious Groups (w/Mounds View Address), Local Political Groups and Mounds View Non-Profits (w/Mounds View Address) Class 3: Mounds View City Employees, Non-local School Districts, Non-local Non-profit Groups. Class 4: All For-Profit Groups, Non-local Religious Groups, Non-resident individuals/private agencies, businesses/vendors, and Colleges and Universities. **The City Administrator may waive the rental fees for charitable events held for the benefit of Mounds View residents upon receiving a written request outlining the nature of such event.** BANQUET AND CONFERENCE CENTER RENTALS Class Rates: Class 4: 100% Class 3: 75% Class 2: 50% Class 1: 25% Event Center 1/6 (Seats 50) *Class I excludes set up services in Event Center or additional set-up in multi-purpose rooms and gymnasium. Hourly Rate 4-Hour Block Daily Rate 2016 $ 54 $184 $552 2017 $ 56 $190 $570 2018 $ 58 $587 Event Center 1/3 (Seats 100) *Class I excludes set up services in Event Center or additional set-up in multi-purpose rooms and gymnasium. Hourly Rate 4-Hour Block Daily Rate 2016 $ 90 $306 $918 2017 $ 93 $316 $948 2018 $ 96 $976 Full Event Center (Seats 400) *Class I excludes set up services in Event Center or additional set-up in multi-purpose rooms and gymnasium. Hourly Rate 4-Hour Block Daily Rate 2016 $206 $700 $2,100 2017 $212 $721 $2,163 2018 $220 $2,228 Kitchen (To be used by Licensed Caterer Only) Hourly Rate 4-Hour Block Daily Rate 2016 $ 89 $303 $909 2017 $ 92 $313 $929 2018 $ 95 $957 2017 Fee Schedule Page 16 of 21 PACKAGES: Sound Package (Microphone and up to four speakers): $75* Visual Package (Screen and projector): $75* A/V Package (Sound package & Visual package): $125* * Items subject to class rate pricing Multi-Purpose Rooms Aspen, Birch, Maple & Willow (Seating up to 20 ) For multi-purpose rooms and gymnasium rentals, if the MVCC is not otherwise open, the permit holder will be charged an additional $15/hour for a staff fee. Hourly Rate 4-Hour Block Daily Rate 2016 $ 54 $184 $552 2017 $ 56 $190 $570 2018 $ 58 $587 Multi-Purpose Room Cedar (Seating up to 40) * Two-hour minimum rental * For multi-purpose rooms and gymnasium rentals, if the MVCC is not otherwise open, the permit holder will be charged an additional $15/hour for a staff fee. Hourly Rate 4-Hour Block Daily Rate 2016 $ 88 $300 $900 2017 $ 91 $309 $927 2018 $ 94 $955 Multi-Purpose Room Pine, Studio For multi-purpose rooms and gymnasium rentals, if the MVCC is not otherwise open, the permit holder will be charged an additional $15/hour for a staff fee. Hourly Rate 4-Hour Block Daily Rate 2016 $74 $252 $756 2017 $ 76 $258 $774 2018 $ 78 $797 Miscellaneous MVCC Charges Overhead Projectors Microphone & 1 speaker Screen LCD Projector Lobby Bar Fabric Backdrop Backdrop Lighting $10* $50* $50* $50* $25 per hour/ $150 per day $20 $150 $100 Coffee Pot & Carafes Table Linens Napkins Prep Kitchen* $25 $3 each $0.15 each $25 per hour/ $150 per day 2017 Fee Schedule Page 17 of 21 Gymnasium Rental Class Rates: Class 4: 100% Class 3: 75% Class 2: 65% Class 1: 50% Full Gym - Hourly - Four Hour Block - All Day Half Gym - Hourly - Four Hour Block All tournaments are subject to a 20% concessions charge (10% for non- profit organizations). A cleaning surcharge may also be applicable. Full Day (8 am – 9 pm) Gym Rental Staffing Fee: $15 per hour $ 125 130 $ 410 $1,465 1,500 $ 65 67 $ 210 Athletic Field Rentals Fees Based Upon an Individual Event/Game/Practice. Reservations for Classes 2, 3, and 4 will begin on March 1st. Field Reservations may be limited depending upon the number of teams and fields available. The MV YMCA & Parks Maintenance Staff will set a seasonal field use policy to determine field available, appropriate age groups, dates, and times available and fields available. For purposes of the fees below, a time block is considered four (4) hours. Tournaments: $100 per Field per Day (If Field Maintenance is required during tournaments, an additional $30 per hour with a two-hour minimum will be charged.) Baseball & Softball Fields (Youth Only) Hillview, Groveland, Oakwood, Greenfield, Lambert, City Hall Softball Fields (Adults or Youth) City Hall, Silverview Soccer Fields (Youth Only) Silverview, Groveland, Oakwood Lighting Fee for Softball Fields Class 1 Class 2 Class 3 Class 4 Class 1 Class 2 Class 3 Class 4 Class 1 Class 2 Class 3 Class 4 Class 1 Class 2 Class 3 Class 4 $5 per time block $5 per time block $10 per time block Not applicable $5 per time block $5 per time block $15 per time block $30 per time block $5 time block $5 per time block $10 per time block Not Applicable $20 per time block $30 per time block $40 per time block $40 per time block 2017 Fee Schedule Page 18 of 21 Park Building and Shelter Rentals Class Rates: Class 4: 100% Class 3: 75% Class 2: 50% Class 1: 25% Groveland, Hillview, and City Hall Parks $100 $200 Refundable Damage Deposit Required $75 Service Fee will be Charged to Groups of 50 or more $25 Refundable Key Deposit 4 hours $100 Lambert, Random, and Silver View Parks $100 $200 Refundable Damage Deposit Required $75 Service Fee will be Charged to Groups of 50 or more $25 Refundable Key Deposit 4 hours $150 (Rates based upon 4 hour blocks or fraction thereof. For example, a 7 hour rental equals two 4 hour blocks.) 2017 Fee Schedule Page 19 of 21 V. PUBLIC WORKS RELATED FEES CALL-OUT RATE SCHEDULE (used for all hourly-based fees in this chapter) Normal Business Hours for Call-out Rates 7:00 a.m. to 3:30 p.m., Monday thru Friday Standard Call-out Rate: Specified time conducted entirely within normal business hours $50 per hour specified After-Hours Call-out Rate: Specified time conducted outside normal business hours $100 per hour specified Holiday Call-out Rate: Specified time conducted on holidays $150 per hour specified RIGHT-OF-WAY MANAGEMENT FEE S (Chapter 910) Excavation Permit Fees:* Hole Fees: Boulevard Areas Pavement Areas Underground Utility Work (requires Hole Fee): Open Trenching – Boulevard Areas Open Trenching – Pavement Areas Trenchless Installation Overhead Installation $100 per hole excavated $200 per hole excavated $50 per 100 lineal feet or fraction thereof $70 per 100 lineal feet or fraction thereof $35 per 100 lineal feet or fraction thereof $25 per 100 lineal feet or fraction thereof Obstruction Permit Fees:* Pavement Obstruction Fees: New Obstructions Replacing Existing Obstructions (in-kind) Temporary Obstruction Fees: Dumpsters, Portable Restrooms, etc. Equipment Used for Excavation Permit $100 per obstruction $50 per obstruction $25 per obstruction No charge Other ROW Management Fees and Costs: Registration Fee (ROW Users & Registrants) Permit Extension Delay Penalty Degradation Fee Restoration Cost Overhead Utility Line Repair Street Curb Alteration Temporary Access Penalty for Work Done without a Permit Discount For Work Done with City Project $30 $30 10% of ROW Permit Calculated at time of permit Calculated at time of permit ($5,000 min.) No charge $50 $25 per access Double Fee 50% *Additional fees may be required for legal and engineering costs incurred by the City 2017 Fee Schedule Page 20 of 21 MUNICIPAL WATER SYSTEM FEES (Chapter 906) Water Availability Charge (WAC): Residential $500 per unit Commercial/Industrial $1,000 per acre of developable land ($1,000 minimum charge) Water Rates and Surcharges: WATER USAGE RATE – Residential Water Base Charge per quarter 0 to 15,000 12,000 gallons per quarter 15,001 12,000 to 30,000 24,000 gallons per quarter Over 30,000 24,000 gallons per quarter $6.00 $8.00 $2.10 per 1,000 gallons $2.31 per 1,000 gallons $2.66 per 1,000 gallons WATER USAGE RATE – Commercial Water Base Charge per quarter 0 to 150,000 125,000 gallons per quarter 150,001 125,001 to 750,000 700,000 gal. per quarter 750,001 700,001 to 1,250,000 1,100,000 gal. per quarter Over 1,250,000 1,100,000 gallons per quarter $6.00 $2.10 per 1,000 gallons $2.31 per 1,000 gallons $2.54 per 1,000 gallons $2.92 per 1,000 gallons Water Quality Testing Charge $1.59 per connection quarterly Water Service Line Repair Insurance Charge $7.50 per connection quarterly Meter Read Program Penalty (Failure to participate or grant access for installation or repair) $100 per connection quarterly Utility Bill Late Payment Fee 10% of delinquent bill amount Utility Bill Assessment Search $10 Water Connection/Repair Permit Fees:* Service size of less than 4-inches $100 plus $5 surcharge Service size over 4 inches $150 plus $5 surcharge $150 plus $5 surcharge Inspection Fees No charge during normal business hours, otherwise 1 hour at Call-out Rate per visit Re-inspection Fees 1 hour at Call-out Rate per visit *Right-of-Way Permit needed if excavation occurs in public Rights-of-Way Miscellaneous Fees and Material Costs: Manual Water Meter Read Fee 1 Hour at Call-Out Rate Hydrant Meter Deposit $2,500 Hydrant Rental (one week minimum) $50/week; $150/month Water Shut-off/Turn-on Fee (Repairs) No charge during normal business hours, otherwise 1 hour at Call-Out rate per visit Water Shut-off/Turn-on Fee (Snowbirds) $25 per shut-off/turn-on Water Meter Testing Fee 1 Hour at Call-Out Rate (fee waived if meter is faulty) Water Testing Fee 1 Hour at Call-Out Rate Water Meter - Residential City cost plus 10% administration fee Radio Remote Reading Device City cost plus 10% administration fee Shut-Offs and Curb Stop, Valve Boxes, Covers City cost plus 10% administration fee 2017 Fee Schedule Page 21 of 21 MUNICIPAL SANITARY SEWER SYSTEM FEES (Chapter 907) Sewer Service Availability Charge (SAC) $2,485 per Metropolitan Council Environmental Services Sewer Rates and Surcharges: Sewer Usage Rate $2.46 $2.61 per 1,000 gallons water sold Sewer Service Charge - Residential $30.94 $32.80 per Residential Equivalent Unit (REU) Connection Quarterly Sewer Service Charge – Commercial, Industrial, Public Bldgs., & Churches $75.99 $80.55 per REU Connection Quarterly Sewer Connection/Repair Permit Fees:* Service Conn./Repair Permit Fee $100 plus $5 surcharge Unit Charge – New Connection $150 per connection Inspection Fees No charge if during normal business hours, otherwise 1 hour at Call-out Rate per visit Re-inspection Fees 1 hour at Call-out Rate per visit *Right-of-Way Permit needed if excavation occurs in public Rights-of-Way SURFACE WATER MANAGEMENT UTILITY FEES (Chapter 908) Surface Water Management Utility Charges - New Construction: R-1 $212 per lot R-2 $1,038 per acre R-3, R-4, R-0 $1,500 per acre B-1, B-2, B-3, B-4 $1,500 per acre I-1, PUD $2,096 per acre Surface Water Management Utility Fee Rates: R-1, R-2 Single & Two Family Residential $10.00 per unit quarterly R-3 Medium Density Residential $54.67 per acre quarterly R-4, R-5, R0 High Density Residential Mobile Homes and Residential Office $64.84 per acre quarterly B-1, B-2, B-3, B-4 Neighborhood Business, Limited Business, Highway Business, Regional Business $84.93 per acre quarterly I-1 Industrial $66.30 per acre quarterly PUD Planned Unit Development $75.19 per acre quarterly CRP Conservancy, Recreation and Presentation $9.24 quarterly School/Church, Public, Private $30.52 quarterly STREET LIGHTING UTILITY FEES (Chapter 904) Residential (includes single family homes, duplexes, four-plexes, condominium and town homes) $4.25 4.50 per unit quarterly Commercial/Industrial $19.92 21.09 per acre quarterly Institutional/Charitable $19.92 21.09 per acre quarterly Apartments $19.92 21.09 per acre quarterly 2017 Fee Schedule Page 22 of 21 CONSTRUCTION SITE AND LAND DISTURBANCE FEES (Ord. 804/Chapter 1303) Land Disturbance Permit Fees:* 50 cubic yards or less 51 to 100 cubic yards 101 to 1000 cubic yards 1001 to 10,000 cubic yards 10,001 to 100,000 cubic yards 100,001 cubic yards or more *Additional fees may be required for legal and engineering costs incurred by the City. $25 $50 $50 base fee plus $20 for each 100 cubic yards or fraction thereof $250 base fee plus $25 for each 1000 cubic yards or fraction thereof $500 base fee plus $100 for each 10,000 cubic yards or fraction thereof $1,500 base fee plus $250 for each 100,000 cubic yards or fraction thereof. OTHER MISCELLANEOUS PUBLIC WORKS FEES (Actual time is rounded up to the nearest full hour) Load Limit Waiver Fee $25 per trip Emergency Utility Locates No charge if during business hours, otherwise actual time at call-out rate Call-out Charge for Contractor Negligence (lack of maintenance, traffic signs, etc.) Actual time at Call-out Rates Water Tower Tele communications Fees: Maintenance/Repair Access Fee No charge if during normal business hours, otherwise actual time at Call-out Rate Plan Review and Inspection Fees Actual legal and consulting engineering costs plus 10% management fee ($500 minimum) Item No: 07C Meeting Date: November 28, 2016 Type of Business: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, City Administrator Item Title/Subject: Resolution 8660 Approving the 2017 Fee Schedule Introduction: The City Council reviewed the draft 2017 Fee Schedule at the November 7 Work Session. Staff reviewed the proposed changes and suggested further changes might be forthcoming regarding the building permit valuation table, and roofing / siding permit fees. Discussion: Revisions to the Fee Schedule are highlighted in red (deletions) and blue (additions). The only changes to the draft fee schedule that was presented to the City Council at the November work session are as follows: • Delete most specific valuations, reference State valuation schedule (Pages 3 & 4) • Simplify demolition, windows/doors, roofing, siding and sign fees (Pages 5 & 7) • Streamline fees for pools (Page 8) • Deletion of fee for B&W 24 x 36 photocopies (Page 11) • Increase Street Light Fee (Page 21) Recommendation: Staff recommends approval of Resolution 8660, a resolution approving the attached 2017 Fee Schedule. Respectfully Submitted, _______________________ James Ericson RESOLUTION NO. 8660 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ADOPTING THE 2017 FEE SCHEDULE WHEREAS, revisions and updates to the Fee Schedule are necessary; and WHEREAS, each City of Mounds View Department Head has reviewed all fees relevant to his/her department and recommended changes to the City Council where necessary; and WHEREAS, the City Council reviewed the final draft of the 2017 Fee Schedule. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Mounds View does hereby approve the 2017 Fee Schedule, which is attached to this resolution. Adopted this 28th day of November, 2016. _____________________________________ Joe Flaherty, Mayor ATTEST: _____________________________________ James Ericson, City Administrator (seal) Item No: 7E Meeting Date: November 14, 2016 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Brian Erickson, Public Works Director Item Title/Subject: Resolution 8653, Accept Improvements and Approve Final Payment for Mustang Drive Pavement Rehabilitation and Drainage Improvements Introduction: The City Council is asked to approve the attached resolution accepting the improvements and authorizing final payment for the Mustang Drive Pavement Rehabilitation and Drainage Improvements Project (City Project No. 2014-C01). Discussion: The City of Mounds View is in the process of rehabilitating streets and other infrastructure throughout the city. One of the projects approved by City Council was the Mustang Drive Pavement Rehabilitation and Drainage Improvements Project (City Project No. 2014-C01) (the Project). City Council has taken the following steps in completing this project: • December 8, 2014, Approve Resolution 8347 Authorizing a Feasibility Report for the Project. • February 9, 2015, Approve Resolution 8373 Approving the Feasibility Report and setting a Public Hearing for the Project. • February 23, 2015, City Council held a Public Hearing for the Project. • April 27, 2015, Approve Resolution 8399 Authorizing Stantec Consulting Services, Inc. (Stantec) to Complete Plans and Specifications for the Project. • May 11, 2015, Approve Resolution 8416 Approving the Plans and Specifications for the Project and Authorizing Advertisement for Bids. • June 8, 2015, Approve Resolution 8429, Awarding a Construction Contract to Hardrives, Inc. for the Project. • October 12, 2015, Approved Resolutions 8463 and 8463 Declaring Amount to be Assessed and Setting a Date and Time for an Assessment Hearing, respectively. • October 26, 2015, City Council held an Assessment Hearing and Approved Resolution 8472 Adopting a Special Assessment Levy for the Project. Hardrives, Inc. submitted the lowest responsible bid and was awarded the construction contract for the Project. Hardrives performed the construction on the contract in the summer of 2015 and was substantially complete on November 1, 2015. The punch list that was prepared following construction has been completed and as a result Hardrives has met all the requirements of the contract documents. The project was finalized on June 1, 2016, and Stantec has been waiting to receive final paperwork from Hardrives in order to complete this project. The City has been withholding 5% of the value of completed work, pending completion of the punch list, verification of all the quantities, and providing all closeout documents. The following table provides a summary of the total project cost. The construction contract is based on line item bids and as the Project progressed the quantities could be over or under the estimate. In the case of this Project the largest line item that was under the estimated quantity was Class II Rip Rap which resulted in a savings of $32,115. Numerous other line items were under run as well thus resulting in a cost savings of $60,823.87 from the awarded contract price. Overall the project was approximately $65,000 under the estimate. This savings may be reduced slightly, as there will be one final invoice from Stantec as part of the close out process. Recommendation: Public Works recommends that the City Council adopt the attached resolution to accept the construction work and approve final payment of $27,039.71 for the Mustang Drive Pavement Rehabilitation and Drainage Improvement Project (City Project No. 2014-C01). Respectfully submitted, Brian Erickson – Public Works Director/City Engineer Bid/Estimate Final Difference Design & Inspection Design/Special Assessments 45,650.00$ 39,297.09$ (6,352.91)$ Bidding 2,250.00$ 1,531.20$ (718.80)$ Construction 20,000.00$ 23,405.50$ 3,405.50$ Geotechnical Evaluation 5,237.00$ 5,227.75$ (9.25)$ Total Design 73,137.00$ 69,461.54$ (3,675.46)$ Construction 433,916.56$ 373,092.69$ (60,823.87)$ TOTAL PROJECT COST 507,053.56$ 442,554.23$ (64,499.33)$ TOTAL PROJECT COST RESOLUTION 8653 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA ACCEPT IMPROVEMENTS AND APPROVE FINAL PAYMENT FOR THE MUSTANG DRIVE PAVEMENT REHABILITATION AND DRAINAGE IMPROVEMENTS WHEREAS, the City Council adopted Resolution 8347 on December 8, 2014, authorizing the preparation of a feasibility report for the Mustang Drive Pavement Rehabilitation and Drainage Improvement Project (the Project); and WHEREAS, the City Council adopted Resolution 8399 on April 27, 2015, authorizing Stantec Consulting Services, Inc. (Stantec) to complete plans and specifications for the Project; and WHEREAS, the City Council adopted Resolution 8416 on May 11, 2015, approving the plans and specifications completed by Stantec and authorizing advertisement for bids; and, WHEREAS, a bid opening was conducted on June 8, 2015 and 4 sealed bids were received ranging from $433,916.56 to $517,702.00 for construction of the Project, with the lowest responsive bid submitted by Hardrives, Inc. of Rogers, Minnesota; and, WHEREAS, Hardrives, Inc. has successfully completed all project construction and met all other contract requirements for the Project with a substantial completion date of November 1, 2016 and final completion of June 1, 2016 and a final construction cost of $373,092.69; and WHEREAS, City staff and its engineering consultant, Stantec, recommend accepting the completed construction work and issuing final payment for $27,039.71 to Hardrives, Inc. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. All work completed under the contract between the City and Hardrives, Inc. for construction of the Mustang Drive Pavement Rehabilitation and Drainage Improvement Project is hereby accepted and approved. 2. The Finance Director is authorized to issue final payment of $27,039.71 to Hardrives, Inc. for completing construction of the Project. Adopted this 14th day of November, 2016 ____________________________________ Joe Flaherty, Mayor ATTEST: ____________________________________ James Ericson, City Administrator (SEAL) Item No: 7F Meeting Date: November 14, 2016 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Brian Erickson, Public Works Director Item Title/Subject: Resolution 8654, Accept Improvements and Approve Final Payment for 2014 Street and Utility Improvement Project – Area G Introduction: The City Council is asked to approve the attached resolution accepting the improvements and authorizing final payment for the 2014 Street and Utility Improvement Project – Area G (City Project No. 2013-002). Discussion: The City of Mounds View is in the process of reconstructing 26 miles of City-owned streets and associated underground utilities as part of the Streets and Utility Improvement Program (Program). The Program includes design standards, a financing plan, a prioritization/implementation (staging) plan, and a communication plan for implementing reconstruction over a 9-year period (2009 – 2018) with an estimated program cost of $28 million. One of the projects approved by City Council was the 2014 Street and Utility Improvement Project – Area G (City Project No. 2013-002) (the Project). City Council has taken the following steps in completing this project: • May 28, 2013, Approve Resolution 8108 Authorizing Stantec Consulting, Inc. to Perform Professional Engineering Design Services and Prepare Bidding Documents for Area G of the Street and Utility Improvement Program . • October 28, 2013, Approve Resolution 8168 Approving a Non-Standard Street Design and Parking Restrictions for Ardan Avenue in Area G of the Street and Utility Improvement Program. • November 25, 2013, Approve Resolution 8180 Considering Stormwater Infiltration Program (SIP) Appeals in Area G of the Street and Utility Improvement Program. • February 10, 2014, Approve Resolution 8213 Approving Bidding Documents and Authorizing Advertisement for Bids for 2014 Street and Utility Improvement Project – Area G. • February 24, 2014, Approve Resolution 8219 Approving the Addition of a Sidewalk to the Non-Standard Street Design for Ardan Avenue in Area G of the Street and Utility Improvement Program. • March 24, 2014, Approve Resolution 8229, Approving a Construction Contract to Northwest Asphalt, Inc. for the 2014 Street and Utility Improvement Project – Area G. Northwest Asphalt, Inc. submitted the lowest responsible bid and was awarded the construction contract for the Project. Northwest Asphalt performed most of the the construction on the contract in the summer of 2014 and completed their work in the late spring of 2015. They were substantially complete on May 27, 2015. The punch list that was prepared following construction has been completed and as a result Northwest has met all the requirements of the contract documents. The project was finalized on October 28, 2016, and Stantec has been waiting to receive final paperwork from Northwest in order to complete this project. The City has been withholding 5% of the value of completed work, pending completion of the punch list, verification of all the quantities, and providing all closeout documents. The following table provides a summary of the total project cost. The construction contract is based on line item bids and as the Project progresses the quantities could be over or under the estimate. The quantity adjustments resulted in approximately $91,000 in additional costs. In the case of this Project there were several line items that were under estimated, which resulted in extra cost. Some of those items include: • Common excavation • Class 5 aggregate base • Asphalt wear course • Reinforced concrete storm pipe – 42” diameter In addition some quantities were over estimated resulting in a cost savings. Some of those items include: • Bituminous driveway patching • Asphalt base course • Pipe foundation • Reinforced concrete storm pipe – 48” diameter There were two change orders to the contract. Change order number 1 was for joint testing and sealing of storm lines. Change order number 2 was for providing water and sewer service to the homes in the Anna’s Place development. It should be noted that the developer paid for the water and sewer services to be installed and as a result there was additional funding added to the project. Overall the project was approximately $100,000 over the estimated cost which is mostly attributed to the additional quantities needed during construction. Recommendation: Public Works and Stantec Consulting, Inc. recommend that the City Council adopt the attached resolution to accept the construction work and release final payment of $175,129.93 for the 2014 Street and Utility Improvement Project – Area G (City Project No. 2013-002). Respectfully submitted, Brian Erickson – Public Works Director/City Engineer Bid/Estimate Final Difference Design & Inspection Design 133,000.00$ 132,983.44$ (16.56)$ Bidding 6,000.00$ 5,996.50$ (3.50)$ Construction 210,000.00$ 212,409.73$ 2,409.73$ Geotechnical Testing 23,494.00$ 10,924.00$ (12,570.00)$ MSA Testing 1,000.00$ 580.30$ (419.70)$ Subtotal Design 373,494.00$ 362,893.97$ (10,600.03)$ Construction Construction 2,062,949.38$ 2,062,856.38$ (93.00)$ Contingency (3%)62,000.00$ (62,000.00)$ Change Order 1 - Storm Sewer 67,669.00$ 67,669.00$ Change Order 2 - Water Services 14,642.19$ 14,642.19$ Quantity Adjustments 90,924.40$ 90,924.40$ Subtotal Construction 2,124,949.38$ 2,236,091.97$ 111,142.59$ TOTAL PROJECT COST 2,498,443.38$ 2,598,985.94$ 100,542.56$ TOTAL PROJECT COST RESOLUTION 8654 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA ACCEPT IMPROVEMENTS AND APPROVE FINAL PAYMENT FOR 2014 STREET AND UTILITY IMPROVEMENT PROJECT – AREA G WHEREAS, the City Council adopted Resolution 7176 on October 22, 2007 establishing the Street and Utility Improvement Program (Program), which includes nine Street and Utility Improvement Projects identified as Areas A through I; and WHEREAS, the City Council authorized Stantec Consulting Services, Inc. to perform professional engineering design services on May 28, 2013 via Resolution 8108 for Area G of the Program, known as the 2014 Street and Utility Improvement Program – Area G (Project); and WHEREAS, the City Council approved a non-standard street design and parking restrictions for Ardan Avenue on October 28, 2013 via Resolution 8168; and WHEREAS, the City Council denied Stormwater Infiltration Program appeals and approved the proposed locations of the stormwater infiltration basins for the Project on November 25, 2013 via Resolution 8180; and WHEREAS, the City Council approved the plans and specifications and authorized the advertisement for bids for the Project on February 10, 2014 via Resolution 8213; and WHEREAS, the City Council approved the addition of a sidewalk to the non-standard street design for Ardan Avenue on February 24, 2014 via Resolution 8219; and WHEREAS, a bid opening was held on March 12, 2014 and nine sealed bids were received ranging from $2,062,949.38 to $2,454,379.60 for construction of the Project, with the lowest responsive bid submitted by Northwest Asphalt, Inc. of Shakopee, MN; and WHEREAS, the City Council awarded a construction contract to Northwest Asphalt, Inc. for construction of the Project on March 24, 2014 via Resolution 8229; and, WHEREAS, Northwest Asphalt, Inc. has successfully completed all Project construction and met all other contract requirements for the Project with the substantial completion date of May 27, 2015 and a final construction cost of $2,236,091.97; and, WHEREAS, City staff and Stantec Consulting recommend accepting the completed construction work and issuing final payment for $175,129.93 to Northwest Asphalt, Inc. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. All work completed under the contract between the City and Northwest Asphalt, Inc. for construction of the 2014 Street and Utility Improvement Program – Area G is hereby accepted and approved. 2. The Finance Director is authorized to issue final payment of $175,129.93 to Northwest Asphalt, Inc. for completing construction of the Project. Adopted this 14th day of November, 2016 ____________________________________ Joe Flaherty, Mayor ATTEST: ____________________________________ James Ericson, City Administrator (SEAL) Item No: 7G Meeting Date: November 14, 2016 Type of Business: Council Business Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 8664, Approving the Hire of Sarah David o to the Position of Mounds View Police Officer Background: The Mounds View Police Civil Service eligibility list for Police Officer is no longer current, and the police department moved forward by creating a new eligibility list for a vacancy in the position of police officer. On June 13, 2016, the City Council approved Resolution 8593, authorizing the creation of a new eligibility list for the purpose of hiring future police officers. Discussion: The most recent opening for police officer occurred after the resignation of probationary Officer Daniel Stone on May 20, 2016. Therefore, this process was initiated to replace this vacancy. The police officer position is an essential public safety position within the city, and ideally, having a replacement officer in place as soon as practical is critical to maintaining uninterrupted continuity of policing services in the city. Delaying the replacement of this patrol officer position will result in a reduction of police service, and could result in additional expenses in terms of overtime cost to backfill the vacancy. On October 11, 2016, the Police Civil Service Commission certified an active eligibility list for the position of Police Officer based on previously conducted testing components, which included written testing, physical agility testing and oral interviews. The top candidates certified by the civil service commission for the police officer position are as follows: 1. Miles Wakumoto 2. Sarah David 3. Andrew Ronning Mr. Wakumoto was not able to pass the required testing procedures, and therefore Staff went to the next candidate on the eligibility list: Sarah David. Ms. David has successfully passed the required testing procedures, which included an oral board examination, physical agility test, written exam, background examination, physical and psychological examinations Item 07G November 14, 2016, City Council Meeting Page 2 Staff is requesting to begin employment of Ms. Davidto as a police officer on or about November 28, 2016. Recommendation: Staff recommends City Council approval of Resolution 8664, a resolution authorizing the hiring of Sarah David to the position of Police Officer at Step 1 ($22.63/hr) of the compensation schedule in accordance with the Law Enforcement Labor Services Contract. Respectfully Submitted, __________________ Desaree Crane REVISED AS OF 11-14-2016 RESOLUTION NO. 8664 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING THE HIRING OF SARAH DAVID TO THE POSITION OF POLICE OFFICER WHEREAS, the City Council has approved the establishment of an eligibility list for the position of Police Officer for current vacancies in the Police Department, and the Police Civil Service Commission has approved the procedures for establishing an eligibility register to fill these vacancies, and; WHEREAS, the approved hiring procedures consist of a competitive written examination, training and experience scoring, oral interviews, physical agility testing, a thorough background investigation, physical examination and a psychological examination and; WHEREAS, the Civil Service Commission has certified the eligibility list for the opening, and Sarah David is the top candidate, and her background investigation, physical, psychological, and physical agility testing have all been successfully completed, and; WHEREAS, staff of the Police Department has met with Sarah David, and the Chief of Police recommends that she be appointed to the position of Police Officer. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds View, Ramsey County, Minnesota does hereby appoint Sarah David to the position of Police Officer at the step one rate of pay ($22.63/hr) as indicated in the Law Enforcement Labor Services contract. Adopted this 14th day of November, 2016. ____________________________________ Joe Flaherty, Mayor ATTEST: ____________________________________ James Ericson, City Administrator (seal) Item No: 7H Meeting Date: November 14, 2016 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Brian Erickson, Public Works Director Item Title/Subject: Resolution 8655, Approve a 2014 Municipal Inflow and Infiltration Grant Request to the Metropolitan Council Introduction: Metropolitan Council Environmental Services (MCES) established an Inflow and Infiltration (I&I) grant program for municipalities. This grant was designed to assist member cities with reducing I&I throughout the service area. By reducing the I&I, MCES treatment system can more efficiently treat the incoming sanitary sewer discharges. Council is asked to approve the attached resolution authorizing the application for this grant. Discussion: In 2014, the Public Works Director sent a grant application to the MCES in order to participate in the 2014 State Bond Fund Municipal Inflow & Infiltration (I&I) Grant (Grant). This application provided a preliminary estimate of costs associated with planned work. The work being performed under the Street and Utility Improvement Program does include I&I reduction work. In addition, there have been two sewer lining projects that have been completed and those costs are also eligible for the grant. Staff has calculated the costs associated with the I&I reduction efforts and forward that to MCES as well as a certification that the work completed is located within City of Mounds View right of way. The one remaining item that is needed by MCES is a resolution authorizing the application to the grant program. This should have been completed with the initial application form. However, due to Public Works Director transition this did not happen. As staff has now been made aware of this requirement the resolution has been prepared and MCES is awaiting this final item in order to complete the grant paperwork. Upon receipt of the resolution MCES staff will generate the grant agreements for signature and will forward those to each of the recipient municipalities. That is anticipate to happen prior to the end of the month. It is anticipated that grant funding will be forward to the cities by the end of the year. Mounds View’s share is anticipated to be approximately $125,000. Recommendation: Staff recommends that the attached resolution be approved for the 2014 Municipal Inflow and Infiltration Grant Request. Respectfully submitted, Brian Erickson – Public Works Director/City Engineer RESOLUTION 8655 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVE A 2014 MUNICIPAL INFLOW AND INFILTRATION GRANT REQUEST TO THE METROPOLITAN COUNCIL WHEREAS, the Minnesota State Legislature has appropriated $4,156,800 in general obligation bond funds for grants to municipalities to reduce Inflow and Infiltration (I&I) in their public system infrastructure; and, WHEREAS, the Metropolitan Council Environmental Services (MCES) was identified as the 2014 Municipal Inflow and Infiltration Grant Program (the Program) administrator; and, WHEREAS, the MCES has identified the City of Mounds View as one of many metro cities having excessive quantities of stormwater and groundwater, commonly referred to as I&I, entering the public sanitary system; and, WHEREAS, to facilitate I&I reduction, the MCES is offering a Preliminary Minimum Allocation of $25,000 per metro city, with provisions for future distribution of available funding until the total of $4,156,800 has been expended; and WHEREAS, the Public Works Department has identified public sanitary sewer system components requiring rehabilitation to minimize or eliminate excessive I&I. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. The City Council approves the application for the MCES 2014 Municipal Inflow and Infiltration Grant Program. 2. The City with retain all receipts and invoices for eligible repairs and that the MCES shall have reasonable access to audit these records upon request. Adopted this 14th day of November, 2016 ____________________________________ Joe Flaherty, Mayor ATTEST: ____________________________________ James Ericson, City Administrator (SEAL) Item No: 7I Meeting Date: November 14, 2016 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Don Peterson, Public Works Supervisor Item Title/Subject: Approving the sale of Surplus Public Works Equipment . Background/Discussion: The Public Works staff completed an inventory and cleaning of the Public Works garage in preparation of building the new Public Works Facility. Public Works staff has determined that the following equipment is either surplus, no longer in use or repair parts are not readily available. This equipment may have some residual value and should be placed at auction. List of equipment; 1) Bearcat crack sealer s/n 20695 2) 4- Soccer Goals 3) Roll of chain link fence and miscellaneous posts 4) 2 – critter proof trash cans 5) 2 – 36” metal culverts 6) 2 – marathon electric lift station pumps 7) Engine hoist Vehicles to be sold at auction 1998 Chevrolet Service Truck with jib crane, s/n 1GCGK224R9WZ270376 2008 Crown Victoria squad car s/n 2FAHP71V28X168890 2009 Crown Victoria squad car s/n 2FAHP7IV79X143551 Recommendation: Staff is recommending the Council approve this list of equipment and vehicles be considered as surplus and sold at auction. Respectfully submitted, Don Peterson Public Works Supervisor RESOLUTION 8659 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING THE SALE OF SURPLUS PUBLIC WORKS EQUIPMENT WHEREAS, the Public Work staff completed a inventory and cleaning of the Public Works garage in preparation of building a new public Works building; and WHEREAS, Public Works staff has determined that the following equipment is surplus, no longer in use or repair parts are not readily available; and WHEREAS, Public Works staff is recommending the Council approve this list of equipment and vehicles be considered as surplus and sold at auction. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: The City Council approves placing the following items on auction; List of equipment; 1) Bearcat crack sealer s/n 20695 2) 4- Soccer Goals 3) Roll of chain link fence and miscellaneous posts 4) 2 – critter proof trash cans 5) 2 – 36” metal culverts 6) 2 – marathon electric pumps 7) Engine hoist Vehicles to be sold at auction 1998 Chevrolet Service Truck with jib crane, s/n 1GCGK224R9WZ270376 2008 Crown Victoria squad car s/n 2FAHP71V28X168890 2009 Crown Victoria squad car s/n 2FAHP7IV79X143551 Adopted this day 14th day of November, 2016 ____________________________________ Joe Flaherty, Mayor ATTEST: ____________________________________ James Ericson SEAL: Item No: 07J Meeting Date: November 14, 2016 Type of Business: Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, City Administrator Item Title/Subject: Resolution 8661 Accepting a Donation from Bethlehem Baptist Church in the Amount of $15,853.50 and Approving Distribution of Funds as Specified Introduction: Bethlehem Baptist Church purchased the building at 5151 Program Avenue in 2004 and received approval to renovate the former office / warehouse space for church usage. At the same time, the Church expressed its desire to support worthy community endeavors and created the “Mounds View Service Project Fund” pledging annual donations totaling $25,000. They envisioned the fund to be used to help meet certain needs jointly identified by the city and the Church that would be “in harmony” with their mission and values. Discussion: Representatives from the City, the Community Center and the Park & Rec Commission have discussed potential funding opportunities for the second half 2016 service project fund donation which totals $15,853.50. A number of programs and improvements which had been reviewed by the representatives were highlighted for Bethlehem’s consideration. The Church’s Pastor for Outreach, Vince Johnson, responded with a letter dated November 9, 2016, recommending the following disbursement schedule: * Ralph Reeder Food Shelf $2500 * Early Learning Readiness Program $5000 * Community Engagement Activities $2000 * Annual Campaign $2000 * Quincy House $1000 * Safe After School Program for Youth $3353.50 Recommendation: Attached for your consideration is Resolution 8661, a resolution which accepts the donation from Bethlehem Baptist Church in the amount of $15,853.50 and authorizes the distribution of the donations according to the Church’s recommendations. Respectfully submitted, ________________________ James Ericson City Administrator RESOLUTION 8661 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ACCEPTING A DONATION FROM BETHLEHEM BAPTIST CHURCH IN THE AMOUNT OF $15,853.50 AND AUTHORIZING DISTRIBUTION OF FUNDS WHEREAS, since its establishment in Mounds View in 2004, Bethlehem Baptist Church has generously supported activities that have benefited the residents of Mounds View; and WHEREAS, Bethlehem Baptist Church would like to continue that support by making a contribution to the City of Mounds View of $15,853.50 to support the following programs and activities: * Ralph Reeder Food Shelf $2500 * Early Learning Readiness Program $5000 * Community Engagement Activities $2000 * Annual Campaign $2000 * Quincy House $1000 * Safe After School Program for Youth $3353.50 NOW, THEREFORE BE IT RESOLVED, that the Mounds View City Council gratefully acknowledges and accepts the donation of $15,853.50 from Bethlehem Baptist Church, authorizes the distribution of the funds as directed herein, and approves the amendment of the 2016 Budget as may be necessary. Adopted this 14th day of November, 2016 _____________________________________ Joe Flaherty, Mayor ATTEST: ____________________________________ James Ericson, City Administrator (seal) Item No: 08C Meeting Date: November 14, 2016 Type of Business: CA Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 8665, Approving Severance for Barbara Benesch, Permit Technician Background Barbara Benesch retired and her last day of employment was October 31, 2016. Ms. Benesch has been working for the City since 1979. Attached is Resolution 8665, which authorizes severance to Ms. Benesch in accordance with Sections 3.45 and 3.47 of the Mounds View Personnel Manual. The Permit Technician is a non-exempt non-union position. Discussion In accordance with Section 3.45, of the Mounds View Personnel Manual: Upon separation from the City, employees who have completed two or more years of service and leave in good standing shall contribute 100% of their eligible sick leave to their Retirement Health Savings Plan (RHSP). Except as noted below, eligible sick leave is limited to 50% of an employee’s sick balance, which is capped as follows: Base cap = 960 hours. The base cap shall be increased by 20 hours per year for each year employed beyond ten years. For example, a 15-year employee’s cap would be 1060 and a twenty-year employee’s cap would be 1160 hours. Employees who had completed ten years of service by January 1, 2008, qualify for enhanced sick leave payout. Upon separation, qualifying employees shall contribute 100% of their eligible sick leave to their RHSP. The enhanced sick leave payout is equal to 65% of an employee’s sick leave balance. (the enhanced conversion rate applies ONLY to sick hours contributed at separation, subject to the maximum cap addressed above). Employees who have a sick leave balance of 600 or more hours shall contribute their excess balance to the RHSP at a 2 to 1 ratio with a maximum annual contribution of 160 hours (80 hours converted) or that amount which brings the employee’s sick leave balance down to 600 hours – whichever is less. The City shall calculate and process the annual contribution to the RHSP on the first payroll period of November of each year. Item 08C November 14, 2016, City Council Meeting Page 2 Currently, Ms. Benesch has 220.37 sick hours of accrued/unused sick hours. In accordance with Section 3.45 of Mounds View Personnel Manual, Ms. Benesch is authorized a sick time payout totaling $3,972.05 to her Retirement Health Savings Plan. This is calculated as 220.37 accrued/unused sick hours times 65% times her hourly rate of $27.73. Resolution 8665 provides a payout on Ms. Benesch’s vacation time. In accordance with Section 3.47 of the Mounds View Personnel Manual, Ms. Benesch is authorized a vacation time payout totaling $3,163.72 to her Retirement Health Savings Plan. This calculated as 114.09 accrued/unused vacation hours times her hourly rate of $27.73. Resolution 8665 provides a payout of Ms. Benesch’s compensatory time. In accordance with Section 3.47 of the Mounds View Personnel Manual, Ms. Benesch’s is authorized a compensatory time cash payout totaling $849.37. This is calculated at 30.63 hours times her hourly rate of $27.73. Recommendation Staff recommends approving Resolution 8665 in accordance with Sections 3.45 and 3.47 of the Mounds View Personnel Manual. Respectfully submitted, _______________________ Desaree Crane RESOLUTION NO. 8665 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING SEVERANCE PAYMENT TO BARBARA BENESCH TECHNICIAN WHEREAS, Barbara Benesch submitted her resignation for retirement and her last day of employment was October 31, 2016; and WHEREAS, the balance of accrued and unused sick leave time is 220.37 hours; and WHEREAS, the balance of accrued and unused vacation is 114.09 hours; and WHEREAS, the balance of accrued and unused compensatory time is 30.63 hours; and WHEREAS, Barbara Benesch’s current rate of pay is $27.73 per hour; and WHEREAS, in accordance with Section 3.45 of the Mounds View Personnel Manual, the maximum potential payout of accrued/unused sick time will be 220.37 hours x 65% x her hourly rate of $27.73 = $3,972.05 into Barbara Benesch’s RHSP; and WHEREAS, in accordance with Sections 3.45 and 3.47 of the Mounds View Personnel Manual, the maximum potential payout of accrued/unused vacation time will be 114.09 hours x her hourly rate of $27.73 = $3,163.72 to her RHSP; and WHEREAS, in accordance with Section 3.47 of the Mounds View Personnel Manual the maximum potential cash payout of Barbara Benesch’s accured/unused compensatory time will be 30.63 x her hourly rate of $27.73 = $849.37. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council approves a one-time payout of sick time and vacation time not to exceed $7,135.77 into Barbara Benesch’s RHSP in accordance with Section 3.45 of the Mounds View Personnel Manual. NOW, BE IT FURTHER, RESOLVED that the Mounds View City Council approves a one-time cash payout of Barbara Benesch’s compensatory time not to exceed $849.37 in accordance with Sections 3.47 of the Mounds View Personnel Manual. Adopted this 14th day of November, 2016. ________________________________ Joe Flaherty, Mayor ATTEST: ________________________________ James Ericson, City Administrator (seal) Item No: 8D Meeting Date: November 14, 2016 Type of Business: Consent Agenda Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Brian Erickson, Public Works Director Item Title/Subject: Resolution 8656, Authorize Stormwater Improvement at 2255 Lambert Avenue Introduction: The City Council is asked to approve the attached resolution awarding a contract to complete the stormwater improvement work at 2255 Lambert Avenue. Discussion: In December 2015 staff applied for, and ultimately received, a grant from the Rice Creek Watershed District (RCWD) as part of their Urban Stormwater Remediation Cost-Share Program (Program). The agreement was approved by the City Council at their June 27, 2016 meeting. At the October 24, 2016 Council meeting, Resolution 8651 approved the design and authorized the City Engineer to seek quotes for completing this work. Three companies were contacted and provided with a bid package to complete the work. Those companies were: • Douglas-Kerr Underground, LLC • Grade A Excavating • Northwest Asphalt, Inc. Of these firms, two quotes were received and reviewed by the City Engineer. Douglas-Kerr Underground provided the lowest responsive quote of $67,216.60 and is the recommended firm for this project. The Engineer’s Estimate for this project was $60,310.00; however, that estimate did not include any additional granular borrow for backfill. That would have added approximately $3,500 to the construction cost. The funding for this work would come from the Storm Water Fund (745-4415-7050) which included $50,000.00 in the budget for this work. There is also an additional $25,000 in the budget for other storm water projects. At this point, there are no additional projects planned for 2016. Staff previously proposed using $1,752.50, but would increase that to $6,019.93 to fund this work. In addition, the grant funding from RCWD is $19,292.00. This results in a total funding amount of $75,311.93. This funding would cover engineering, construction and construction contingency. As the project now has a bid and is well defined staff recommends reducing the contingency to 5%. The table shows the total project estimate and funding for this work. Assuming the City Council awards this project, Douglas-Kerr anticipates starting work on the week of November 14, 2016, and should be able to complete it by the end of the month. Recommendation: Staff recommends that a contract be awarded to Douglas-Kerr to complete this project. In addition, staff recommends that up to $6,019.93 of the Storm Water Projects be used to complete this project if necessary. Respectfully submitted, Brian Erickson – Public Works Director/City Engineer Estimate Quote Storm Water Fund 2255 Lambert Avenue 50,000.00$ 50,000.00$ Other Storm Water Projects 1,752.50$ 6,019.93$ RCWD Grant 19,292.00$ 19,292.00$ Total Funding 71,044.50$ 75,311.93$ Engineering 4,734.50$ 4,734.50$ Construction 60,310.00$ 67,216.60$ Construction Contingency 6,000.00$ 3,360.83$ Total Cost 71,044.50$ 75,311.93$ TOTAL PROJECT FUNDING TOTAL PROJECT COST RESOLUTION 8656 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AUTHORIZE STORMWATER IMPROVEMENT AT 2266 LAMBERT AVENUE WHEREAS, the City Council authorized seeking quotes for the stormwater improvement at 2255 Lambert Avenue on October 24, 2016 via Resolution 8651; and, WHEREAS, the City Engineer contacted three companies to perform the authorized work ; and, WHEREAS, two of the companies contacted provided quotes which ranged from $67,216.60 to $92,549.10; and, WHEREAS, Douglas-Kerr Underground LLC of Mora, MN provided the lowest responsive quote; and, WHEREAS, the City of Mounds View has $50,000 in the Storm Water Fund 745-4415- 7050 for 2255 Lambert Avenue and an additional $25,000 in the Storm Water Fund 745-4415- 7050 for other storm water projects. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. The City Council approves the award of a contract to Douglas-Kerr Underground, LLC in the amount of $67,216.60 for completion of the work at 2255 Lambert Avenue. 2. The City Council approves the use of up to $6,019.93 from the storm water projects line in the Storm Water Budget, Fund 745-4415-7050 to complete this project. Adopted this 14th day of November, 2016 ____________________________________ Joe Flaherty, Mayor ATTEST: ____________________________________ James Ericson, City Administrator (SEAL) Mounds View Public Works Department 2017 Median Mowing and Landscape Maintenance Request for Quotations The City of Mounds View seeks quotations for a one (1) year landscaping contract pursuant to the specifications described below. Please submit with each quotation provisions for City-held options to extend the contract up to three (3) years. All quotations must be received no later than Friday, February 10th, 2017 at the following location: City of Mounds View C/O Don Peterson 2401 Mounds View Dr. Mounds View, MN 55112 don.peterson@ci.mounds-view.mn.us Please direct all questions to: Don Peterson, 763-717-4053 or don.peterson@ci.mounds-view.mn.us On site walk-through appointments are available upon request. SPECIFICATIONS: 1. Mowing Mounds View Boulevard (County Road 10) Mow center median along Mounds View Boulevard (County Road 10) from County Road H to Pleasant View Drive, according to the attached map. Mowing will be done May 1st through October 31st, based on weekly mowing early to mid-summer, and bi-weekly later in the year, (July and August) OR as weather demands. A mowing height of 3.5 inches will be used, and mowing will be done regardless of the timing of the previous mowing, so as to not allow the majority of the vegetative material to reach a height over 5.5 inches. Mowing practices should also include trash removal, weed whipping around all sign posts, and other obstacles, as well as removal of grass clippings from any road surfaces if needed. Price is to include spring time trash cleanup. 2. Weeding all landscape beds in along Mounds View Boulevard (County Road 10) Streetscape Planters. Hand weed all perennial and shrub beds along Mounds View Boulevard (County Road 10) Streetscape Planter Areas once every 2 weeks, according to the attached map. Spot treatments with herbicide are allowed with prior city staff notification and approval. Pre-emergent herbicide will be applied by city staff in spring to selective locations (Weeding maintenance to be completed May 1st through October 31st, cleanups and cut backs should be completed at the appropriate time based on seasonality. The areas include planter beds located in front of the following addresses along Mounds View Boulevard (County Road 10): a. North Street Scape Planter – (NSSP) i. NSSP – A (in back of 2466 Bronson Drive, Public Works Building) red gnome dogwood - qty. 35 ii. NSSP – B (in back of 2466 Bronson Drive, Public Works Building) red gnome dogwood - qty. 35 iii. NSSP – C, 2401 County Road 10, (City Hall) little blue stem, prairie blazing star, haense herms switch grass, iv. NSSP – D, 2375 County Road 10, (Mounds View Motors) red gnome dogwood – qty. 29 v. NSSP – E, 2375 County Road 10, (Mounds View Motors) red gnome dogwood – qty. 22 b. South Street Scape Planter – (SSSP) i. SSSP – A, 2732 County Rd 10 – little blue stem – qty.51, prairie blazing star – qty. 61, haense herms switch grass- qty. 15 ii. SSSP – B, 2720 County Rd 10 – red gnome dogwood qty. 37 Price is to include one application of hardwood mulch to all landscaped areas in spring, mulch is provided at the Mounds View Public Works Yard. Number of hours required for mowing ________ Cost per hour for mowing $________ Number of hours anticipated for perennial bed work _________ Cost per hour for perennial bed work $_________ City Wide Contract Specifications: Due to the nature of working near a roadway, all personnel performing these services for the City of Mounds View must wear a “Class 3, Level 2” or better safety vest with reflective striping, and meet any and all other safety rules and regulations mandated by law. When working in the roadway, safety precautions laid out by the Minnesota Manual on Uniform Traffic Control Devices (MUTCD) must be followed. If traffic is impeded or obstructed, proper lane closures will be necessary. Contractor will need to work with Ramsey County Public Works to obtain the proper permits for lane closures. Mounds View city staff must be notified at least two full business days before a traffic obstruction will be allowed. If work is being completed on the landscape areas without a traffic impact (i.e. all contractor vehicles are parked legally out of the flow of traffic), fluorescent orange rollup signs stating “road work ahead” or simply “workers” shall be placed ahead of the area where people are working, on the right side of the road out of traffic, warning vehicles coming from each direction. All harvested plant material may be unloaded at the Ramsey County Yard Waste Center on Long Lake Road. Plant material from other non-contract sites may not be dropped off at the yard waste site except as allowed during normal site operation hours. All collected trash may be put in the dumpsters in the Mounds View Public Works yard at 2466 Bronson Drive. Trash from other non-contract sites may not be dropped off here. No plant waste shall be put in the dumpster. A scouting report shall be filed weekly with city staff reporting the work that was completed and general conditions of the landscape, please use the attached scouting form. Monthly payments for services will be withheld until scouting reports are turned in and current. Future arrangements will be made to either drop off the form in person, fax or email. An insurance certificate naming the City of Mounds View and Ramsey County as ‘additional insured’ shall be provided prior to approval of the contract. Required coverage and limits shall include: • Workers’ Compensation – statutory • General Liability - $2,000,000 • Automobile Liability - $1,000,000 • Excess or Umbrella Liability - $2,000,000 2017 City of Mounds View Streetscape Contractor Scouting Report Name: Date: Mounds View Blvd. Y/N Comments (when task was completed, issues encountered, location, ect) Mowing Hand Weeding Pesticide Application (Provide chemical used and location in comments) Pick up/empty trash Mulch applied Spring Clean up Fall cut back Too dry or too wet? Insect infestation? Excessive weed issue? Disease issue? CONTRACTUAL TERMS: The awarded contractor must enter into a contract acceptable to the City within thirty (30) days of the award. The contract will include the following termination provision: OWNER’S RIGHT TO TERMINATE (a)(1) The City may, by written notice to the Contractor, terminate this contract in whole or in part if the Contractor fails to— (i) Perform the services within the time specified in this contract; (ii) Perform the services up to a reasonable standard as determined by The City; (iii) Perform any of the other provisions of this contract (but see paragraph (a)(2) of this clause). (2) The City’s right to terminate this contract may be exercised if the Contractor does not cure such failure within 10 days (or more if authorized in writing by the Contracting Officer) after receipt of the notice from the Contracting Officer specifying the failure. (3) The City’s right to terminate this contract may be exercised if the City must notify the Contractor of such failure more than 3 times, regardless of corrective measures taken for previous failures. The fourth notification shall serve as and will include notice of contract termination. (b)(1) If the City terminates this contract in whole or in part, it may acquire, under the terms and in the manner the Contracting Officer considers appropriate, services similar to those terminated, and the Contractor will be liable to the City for any excess costs for those supplies or services. (c)(1) The rights and remedies of the City in this clause are in addition to any other rights and remedies provided by law or under this contract. The City reserves the right to reject any and all quotations. Signature Printed Name/Title Date /Mayor Signature Printed Name/Title Date /City Administrator Signature Printed Name/Title Date Item No: 8E Meeting Date: November 14, 2016 Type of Business: Consent Agenda Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Brian Erickson, Public Works Director Item Title/Subject: Resolution 8657, Approve Request for Quotes for 2017 Mounds View Boulevard Median Mowing Services Introduction: Mounds View Boulevard (CSAH 10) bisects the City of Mounds View and is a significant feature of the city. As such, the maintenance of the boulevard is a reflection of the city and one of the Council goals is: Focus on corridor maintenance, aesthetics, landscaping and appearance; pursue linkages to promote regional trailway connectivity. In light of this, staff has drafted a request for quotes (RFQ) for median maintenance along the length of Mounds View Boulevard within city limits as well as weeding and landscape maintenance at the planters located at various point along the boulevard. Discussion: Mounds View Boulevard maintenance is currently performed by several entities to include: • Ramsey County – center median maintenance • City of Mounds View – boulevard/shoulder mowing and weeding • Property owners – boulevard/shoulder mowing This results in various levels of maintenance along the corridor ranging from neatly trimmed and weed free to overgrown and unkempt. It should be noted, that Ramsey County is relatively responsive when the staff requests that they mow the median; however, their available staff is limited and the maintenance standard is lower than desired. In addition, it is not uncommon for trash to accumulate in the median, and Ramsey County does not remove that. With the Council’s goal of ‘Focus on corridor maintenance, aesthetics, landscaping and appearance…’ staff has met with various vendors to establish the ability of contractors to perform the mowing and maintenance of the median. These vendors indicated that they could do this work on a routine, recurring basis. As a result, staff has drafted a request for quotes (RFQ) to cover the work required under this contract. The RFQ contains a standard for mowing with estimated frequency for the spring through fall (May 1 - October 31) timeframe. The mowing also includes trash removal, trimming around signs and traffic signals, and removal of grass clipping from the road surface as required. Weeding and landscape maintenance also has an estimated frequency for the spring through fall work. The RFQ requires the vendors to provide hourly pricing for mowing and landscaping along with an estimated number of hours to perform the work. A weekly ‘scouting’ report is required as part of the work so that staff can address possible issues and track the work performed. Should the Council approve this RFQ, the contractors would be required to return their quotes by February 10, 2017, at which time staff will evaluate and then return to Council for approval of a contract. The initial term would be for one year, with a possibility to extend the contract up to three additional years. The funding for this is budgeted in the General Fund, Street Pavement Management (100-4470-3030) in the amount of $12,000. Recommendation: Staff recommends that the attached RFQ be approved and that staff be directed to contact a minimum of three vendors to provide quotes. Staff may advertise, as appropriate, in order to increase the pool of vendors. The lowest responsive quote will be returned to Council as soon as practical after the February 10, 2017 submission deadline. Respectfully submitted, Brian Erickson – Public Works Director/City Engineer RESOLUTION 8657 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVE REQUEST FOR QUOTES FOR 2017 MOUNDS VIEW BOULEVARD MEDIAN MOWING SERVICES WHEREAS, Mounds View Boulevard (CSAH 10) bisects the City of Mounds View and is a significant feature of the city; and, WHEREAS, the maintenance of the median and boulevard are a reflection on the city’s overall appearance to motorists and residents; and, WHEREAS, one of the City Council’s goals is ‘Focusing on corridor maintenance, aesthetics, landscaping and appearance; pursue linkages to promote regional trailway connectivity’; and, WHEREAS, city staff has discussed the possibility of maintaining the median with several contractors; and, WHEREAS, a request for quotes has been prepared for mowing of the median and weeding and landscape maintenance along the boulevard; and, WHEREAS, the 2017 budget request has $12,000 assigned for median maintenance in the Street Pavement Management (100-4470-3030) budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. The Request for Quotes for 2017 Median Mowing and Landscape Maintenance is approved. 2. The Public Works Director is directed to contact a minimum of three vendors to solicit quotes for the work 3. The Public Works Director is further directed to return the quotes received to City Council as soon as practical after the February 10, 2017 submission deadline. Adopted this 14th day of November, 2016 ____________________________________ Joe Flaherty, Mayor ATTEST: ____________________________________ James Ericson, City Administrator (SEAL) Item No. 11.B.1. Meeting Date: November 14, 2016 Type of Business: Staff Reports City Administrator Review: ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Mark Beer, Finance Director Item Title/Subject: 2017 Draft General Fund Budget and Property Tax Levy The September review of the draft budget had an imbalance of $189,405 this is before considering the planned draw down of $250,000 from assigned fund balance. The City Council set a preliminary General Fund levy increase of 3.4% this is the maximum allowed under the charter. The intention was to allow for the most flexibility in setting the budget with the likely reduction in the levy as more information became available. The EDA requested the City Council establish a levy of $60,000 on behalf of the EDA, this is a 1.23% levy increase. The EDA exercising HRA powers also established a levy of $100,000 or 2.28%. The intention is to have no more than $100,000 levied for the EDA under both levies so there will be a reduction of $60,000 in aggregate from both levies. There have been some minor adjustment to the budget and there will be additional adjustments before final adoption in December. The present imbalance is $175,659 before considering the planned draw down of assigned fund balance. The City Council may be able to reduce the General Fund levy from 3.4% increase to as low as 1.71% increase depending on final changes. There is an outside chance that the Governor and Legislature could agree to a special session before year-end and pass the tax bill which provided for an LGA increase. This would allow further reduction in the overall levy. The last significant issue outstanding are union negotiations and we are making progress, we may have some settled contracts by the time we adopt a final levy and budget. The Truth-In-Taxation meeting will be held at 6pm on December 5th and the complete municipal budget will be reviewed at the work session following the TNT meeting. Final adoption of the 2017 tax levy and municipal budgets may occur at the December 12, 2016 Council meeting. Conclusion Staff is looking for any additional direction from the Council on how they would like to proceed. Respectfully Submitted, Mark Beer, Finance Director City of Mounds View 2017 Budget Summary Y-T-D 2013 2014 2015 2016 10/31/2016 2017 Change from 2016 General Fund:Actual Actual Actual Budget Actual Request Dollar Percent Revenues: Property taxes - Base levy 3,328,796 3,363,602 3,651,411 3,706,549 2,142,190 3,908,222 201,673 5.44% Special tax levies, Bonds 144,627 156,348 154,119 154,119 - 90,835 (63,284) -41.06% Special tax levies, Operations 220,145 217,145 226,145 233,145 - 244,145 11,000 4.72% Franchise tax 259,070 336,711 309,039 265,000 226,720 280,000 15,000 5.66% Other taxes 190,180 109,002 47,877 29,000 21,744 29,000 - 0.00% Hotel/motel tax 60,364 66,367 69,109 64,000 54,570 65,000 1,000 1.56% Licenses and permits 210,773 246,969 204,845 177,422 171,496 180,522 3,100 1.75% Intergovernmental 642,900 941,697 1,038,060 958,483 679,864 976,636 18,153 1.89% Charges for services 24,141 14,933 18,942 16,815 37,805 16,325 (490) -2.91% Fines & forfeitures 40,754 40,239 36,338 40,000 23,108 39,000 (1,000) -2.50% Interest (315,747) 521,224 112,669 125,000 5,566 115,000 (10,000) -8.00% Miscellaneous 385,794 355,678 321,188 268,844 281,867 295,826 26,982 10.04% Transfers: DARE Fund - - 4,643 - - - - 0.00% Water Fund 67,372 69,393 - 73,619 - 75,828 2,209 3.00% Sewer Fund 53,361 54,962 56,611 58,309 - 60,058 1,749 3.00% Storm Water Fund 6,959 7,168 7,383 7,604 - 7,832 228 3.00% Street Light Fund 2,390 2,462 2,536 2,612 - 2,690 78 2.99% Vehicle & Equipment Fund 23,736 38,316 21,000 22,000 - 21,600 (400) -1.82% Bond sales - - 246,729 - - - - 0.00% Total revenues 5,345,615 6,542,216 6,528,644 6,202,521 3,644,930 6,408,519 205,998 3.32% Expenditures: Legislative Services: City Council 42,644 46,030 47,115 51,565 40,851 57,527 5,962 11.56% Advisory Commissions 8,117 14,315 8,720 15,100 14,542 15,500 400 2.65% Subtotal 50,761 60,345 55,835 66,665 55,393 73,027 6,362 9.54% Administrative Services: City Administrator 233,463 231,848 271,314 281,882 226,677 298,084 16,202 5.75% Elections 19,955 20,053 22,222 61,700 47,082 35,000 (26,700) -43.27% Finance 215,857 232,173 246,268 257,362 208,005 263,457 6,095 2.37% Central Services 200,970 207,551 216,482 242,986 186,604 255,559 12,573 5.17% Subtotal 670,245 691,625 756,286 843,930 668,368 852,100 8,170 0.97% Community Development 323,696 341,593 353,381 382,720 273,181 398,498 15,778 4.12% Police 2,493,219 2,481,263 2,710,053 2,752,111 2,211,218 2,751,241 (870) -0.03% Fire 441,466 511,231 567,934 594,522 516,703 567,196 (27,326) -4.60% Public Works Administration 129,700 141,537 113,779 138,341 109,815 143,944 5,603 4.05% Parks, Recreation & Forestry: Recreation 101,502 99,589 112,429 114,413 83,759 115,487 1,074 0.94% Parks 313,627 313,684 333,043 344,600 271,466 359,424 14,824 4.30% Forestry 3,744 17,379 34,478 67,889 14,363 47,486 (20,403) -30.05% Subtotal 418,873 430,652 479,950 526,902 369,588 522,397 (4,505) -0.85% Fleet Services: Building & Grounds Mtnce 137,025 126,707 391,909 129,044 90,484 132,657 3,613 2.80% Vehicle & Equipment Mtnce 89,806 116,011 84,331 114,805 49,164 108,167 (6,638) -5.78% Subtotal 226,831 242,718 476,240 243,849 139,648 240,824 (3,025) -1.24% Streets: Pavement Management 188,102 205,624 203,268 228,346 152,207 235,303 6,957 3.05% Snow & Ice Control 142,794 196,155 134,936 140,079 97,704 147,564 7,485 5.34% Sign Maintenance 38,861 37,342 40,315 66,957 26,665 63,877 (3,080) -4.60% Subtotal 369,757 439,121 378,519 435,382 276,576 446,744 11,362 2.61% Other Convention & Visitor's Bureau 57,346 63,049 65,654 60,800 48,348 61,750 950 1.56% Social Service Coordination 19,548 19,763 20,178 20,783 20,259 20,461 (322) -1.55% Miscellaneous/contingency 4,877 4,926 4,975 6,500 4,295 6,500 - 0.00% Transfers to other funds 235,000 1,090,000 496,000 445,000 - 475,000 30,000 6.74% Debt service - - 20,268 24,323 20,412 24,496 173 0.71% Subtotal 316,771 1,177,738 607,075 557,406 93,314 588,207 30,801 5.53% Total expenditures 5,441,319 6,517,823 6,499,052 6,541,828 4,713,804 6,584,178 42,350 0.65% Net change in fund balance (95,704) 24,393 29,592 (339,307) (1,068,874) (175,659) 163,648 Beginning Fund Balance 9,656,133 9,560,429 9,584,822 9,614,414 9,614,414 9,275,107 Ending Fund Balance 9,560,429 9,584,822 9,614,414 9,275,107 8,545,540 9,099,448 163,648 1 City of Mounds View GENERAL FUND 2017 Budget Summary Community Park Public 2017 2016 Percent Legislative Admin Finance Central Development Police Fire & Rec Works Misc.Total Total Variance Change Current Personnel services 39,146$ 287,909$ 242,828$ -$ 358,667$ 2,339,133$ -$ 222,866$ 517,324$ 6,500$ 4,014,373$ 3,941,346$ 73,027$ 1.85% Materials & supplies 2,900 1,310 725 36,765 3,215 78,698 - 55,578 138,245 - 317,436 344,449 (27,013) -7.84% Contractual services 30,981 43,865 19,904 218,794 36,616 333,410 400,663 237,953 175,943 82,211 1,580,340 1,543,871 36,469 2.36% Contingency - - - - - - - - - - - - - 0.00% Current total 73,027 333,084 263,457 255,559 398,498 2,751,241 400,663 516,397 831,512 88,711 5,912,149 5,829,666 82,483 1.41% Other Principal - - - - - - 109,649 - - 18,331 127,980 148,286 (20,306) -13.69% Interest - - - - - - 16,229 - - 6,165 22,394 22,817 (423) -1.85% Capital outlays - - - - - - 40,655 6,000 - - 46,655 96,059 (49,404) -51.43% Transfers to other funds - - - - - - - - - 475,000 475,000 445,000 30,000 6.74% Other total - - - - - - 166,533 6,000 - 499,496 672,029 712,162 (40,133) -5.64% Department Total 73,027$ 333,084$ 263,457$ 255,559$ 398,498$ 2,751,241$ 567,196$ 522,397$ 831,512$ 588,207$ 6,584,178$ 6,541,828$ 42,350$ 0.65% 2016 Budget 66,665 343,582 257,362 242,986 382,720 2,752,111 594,522 526,902 817,572 557,406 6,541,828 Increase (Decrease)6,362 (10,498)6,095 12,573 15,778 (870)(27,326)(4,505)13,940 30,801 42,350 Percent change 9.54%-3.06%2.37%5.17%4.12%-0.03%-4.60%-0.85%1.71%5.53%0.65%2 City of Mounds View 2017 Budget Summary Y-T-D 2013 2014 2015 2016 10/31/2016 2017 Change from 2016 General Fund:Actual Actual Actual Budget Actual Request Dollar Percent Capital Outlays Legislative Services: City Council - - - - - - - 0.00% Advisory Commissions - - - - - - - 0.00% Subtotal - - - - - - - 0.00% Administrative Services: City Administrator - - - - - - - 0.00% Elections - - - 36,000 28,112 - (36,000) -100.00% Central Services - - - - - - - 0.00% Finance - - - - - - - 0.00% Subtotal - - - 36,000 28,112 - (36,000) -100.00% Community Development - - - - - - - 0.00% Police 59,860 - - 5,000 - - (5,000) -100.00% Fire 5,736 22,900 38,925 55,059 - 40,655 (14,404) -26.16% Public Works Administration - - - - - - - 0.00% Parks, Recreation & Forestry: Recreation - - - - - - - 0.00% Parks 8,016 6,145 14,124 - - 6,000 6,000 0.00% Forestry - - - - - - - 0.00% Subtotal 8,016 6,145 14,124 - - 6,000 6,000 0.00% Fleet Services: Building & Grounds Mtnce - - 246,729 - - - - 0.00% Vehicle & Equipment Mtnce - 6,050 - - - - - 0.00% Subtotal - 6,050 246,729 - - - - 0.00% Streets: Pavement Management - - - - - - - 0.00% Snow & Ice Control - 2,618 - - - - - 0.00% Sign Maintenance - - - - - - - 0.00% Subtotal - 2,618 - - - - - 0.00% Other Convention & Visitor's Bureau - - - - - - - 0.00% Social Service Coordination - - - - - - - 0.00% Miscellaneous/contingency - - - - - - - 0.00% Transfers to other funds - - - - - - - 0.00% Debt service - Fire Bonds - - - - - - - 0.00% Subtotal - - - - - - - 0.00% Total expenditures 73,612 37,713 299,778 96,059 28,112 46,655 (49,404) -51.43% 3 City of Mounds View 2017 Budget Summary Y-T-D 2013 2014 2015 2016 10/31/2016 2017 Change from 2016 General Fund:Actual Actual Actual Budget Actual Request Dollar Percent Operating Expenditures: Legislative Services: City Council 42,644 46,030 47,115 51,565 40,851 57,527 5,962 11.56% Advisory Commissions 8,117 14,315 8,720 15,100 14,542 15,500 400 2.65% Subtotal 50,761 60,345 55,835 66,665 55,393 73,027 6,362 9.54% Administrative Services: City Administrator 233,463 231,848 271,314 281,882 226,677 298,084 16,202 5.75% Elections 19,955 20,053 22,222 25,700 18,970 35,000 9,300 36.19% Central Services 200,970 207,551 216,482 242,986 186,604 255,559 12,573 5.17% Finance 215,857 232,173 246,268 257,362 208,005 263,457 6,095 2.37% Subtotal 670,245 691,625 756,286 807,930 640,256 852,100 44,170 5.47% Community Development 323,696 341,593 353,381 382,720 273,181 398,498 15,778 4.12% Police 2,433,359 2,481,263 2,710,053 2,747,111 2,211,218 2,751,241 4,130 0.15% Fire 435,730 488,331 529,009 539,463 516,703 526,541 (12,922) -2.40% Public Works Administration 129,700 141,537 113,779 138,341 109,815 143,944 5,603 4.05% Parks, Recreation & Forestry: Recreation 101,502 99,589 112,429 114,413 83,759 115,487 1,074 0.94% Parks 305,611 307,539 318,919 344,600 271,466 353,424 8,824 2.56% Forestry 3,744 17,379 34,478 67,889 14,363 47,486 (20,403) -30.05% Subtotal 410,857 424,507 465,826 526,902 369,588 516,397 (10,505) -1.99% Fleet Services: Building & Grounds Mtnce 137,025 126,707 145,180 129,044 90,484 132,657 3,613 2.80% Vehicle & Equipment Mtnce 89,806 109,961 84,331 114,805 49,164 108,167 (6,638) -5.78% Subtotal 226,831 236,668 229,511 243,849 139,648 240,824 (3,025) -1.24% Streets: Pavement Management 188,102 205,624 203,268 228,346 152,207 235,303 6,957 3.05% Snow & Ice Control 142,794 193,537 134,936 140,079 97,704 147,564 7,485 5.34% Sign Maintenance 38,861 37,342 40,315 66,957 26,665 63,877 (3,080) -4.60% Subtotal 369,757 436,503 378,519 435,382 276,576 446,744 11,362 2.61% Other Convention & Visitor's Bureau 57,346 63,049 65,654 60,800 48,348 61,750 950 1.56% Social Service Coordination 19,548 19,763 20,178 20,783 20,259 20,461 (322) -1.55% Miscellaneous/contingency 4,877 4,926 4,975 6,500 4,295 6,500 - 0.00% Transfers to other funds 235,000 1,090,000 496,000 445,000 - 475,000 30,000 6.74% Debt service - Lease payable - - 20,268 24,323 20,412 24,496 173 0.71% Subtotal 316,771 1,177,738 607,075 557,406 93,314 588,207 30,801 5.53% Total expenditures 5,367,707 6,480,110 6,199,274 6,445,769 4,685,692 6,537,523 91,754 1.42% 4 General Fund Revenue Detail - 2017 Budget Y-T-D Acct 2013 2014 2015 2016 10/31/2016 2017 Change from 2016 #Description Actual Actual Actual Budget Actual Request Dollar Percent Taxes 3101 Current ad valorem property tax 3,328,796 3,363,602 3,651,411 3,706,549 2,142,190 3,908,222 201,673 5.52% 3101 Fire bonds 144,627 156,348 154,119 154,119 - 90,835 (63,284) -41.06% 3101 PERA rate increase property tax 39,145 39,145 39,145 39,145 - 39,145 - 0.00% 3101 Police Officer property tax 181,000 178,000 187,000 194,000 - 205,000 11,000 5.88% 3102 Delinquent ad valorem prop tax - 12,324 17,266 - 8,575 - - 0.00% 3111 Manufact home tax - current 19,949 19,935 21,331 20,000 - 20,000 - 0.00% 3112 Manufact home tax - delinquent 9,209 8,500 9,280 9,000 5,931 9,000 - 0.00% 3125 Excess TIF 155,766 62,069 - - 1,149 - - 0.00% 3180 Franchise tax on utilities 259,070 336,711 309,039 265,000 226,720 280,000 15,000 4.85% 3190 Penalties & interest 5,256 5,817 - - 5,641 - - 0.00% 3192 Forfeited tax sales - 357 - - 448 - - 0.00% 3195 Hotel/Motel tax 60,364 66,367 69,109 64,000 54,570 65,000 1,000 1.45% Total taxes 4,203,182 4,249,175 4,457,700 4,451,813 2,445,224 4,617,202 165,389 3.71% Licenses and Permits 3211 Liquor on-sale 16,770 16,775 16,800 16,800 17,290 16,800 - 0.00% 3212 Liquor off-sale 630 600 1,477 600 2,095 600 - 0.00% 3215 Malt on-sale license - 135 - - 115 - - 0.00% 3216 Malt off-sale 100 (15) - 100 135 100 - 0.00% 3221 Tobacco license 2,990 3,220 3,300 2,900 3,300 3,000 100 3.03% 3223 Amusement devices 1,168 1,072 720 1,100 704 700 (400) -55.56% 3231 Bowling alley 672 672 672 672 672 672 - 0.00% 3232 Garbage hauling 2,906 3,150 2,558 2,800 3,373 3,000 200 7.82% 3233 Gasoline station 908 850 850 900 850 850 (50) -5.88% 3234 Used car sales 204 204 204 150 - 200 50 24.51% 3235 Kennel 185 285 426 150 488 150 - 0.00% 3236 Restraurant licenses 3,172 3,025 3,806 3,100 3,641 3,100 - 0.00% 3237 Cabaret & Dance 60 - - - - - - 0.00% 3238 Transient & solicitor 4,559 2,235 2,666 2,200 2,130 2,200 - 0.00% 3239 Apartment 24,981 26,331 28,967 26,000 25,775 26,000 - 0.00% 3240 Rental conversion 3,835 3,295 1,335 1,000 2,775 1,000 - 0.00% 3241 Dog license 1,197 3,454 1,428 1,200 6,805 1,200 - 0.00% 3242 Massage therapy - - 899 - - - - 0.00% 3243 Chickens and bees - - 440 200 350 200 - 0.00% 3250 General contractor 720 1,340 760 1,100 1,080 1,100 - 0.00% 3251 HVAC contractor 3,795 6,390 5,050 3,800 3,060 4,000 200 3.96% 3252 Cement contractor 40 160 - 100 40 100 - 0.00% 3253 Asphalt contractor 160 40 180 100 120 100 - 0.00% 3254 Excavating contractor 180 60 - 50 - 50 - 0.00% 3255 Sign & billboard contractor 560 680 60 300 60 300 - 0.00% 3256 Sewer & water contractor - - 100 - - - - 0.00% 3257 Other contractor 1,320 2,230 3,430 1,300 2,120 1,500 200 5.83% 3258 License check 1,844 2,012 2,058 1,400 1,809 1,600 200 9.72% 3260 Fire permits 924 1,320 950 800 1,685 900 100 10.53% Subtotal licenses 73,880 79,520 79,136 68,822 80,472 69,422 600 0.76% 5 General Fund Revenue Detail - 2017 Budget Y-T-D Acct 2013 2014 2015 2016 10/31/2016 2017 Change from 2016 #Description Actual Actual Actual Budget Actual Request Dollar Percent 3262 Grading permit 225 - - - - - 0.00% 3268 Plan check fee 35,505 37,926 23,141 18,000 11,972 18,000 - 0.00% 3270 Building permits 54,272 79,071 53,481 50,000 35,265 50,000 - 0.00% 3271 Fixed fee - building permits 16,009 18,592 18,421 18,000 18,640 18,000 - 0.00% 3272 Wetland buffer permit - (7) - - - - - 0.00% 3273 HVAC permits 16,145 15,070 15,341 11,000 12,866 13,000 2,000 13.04% 3274 Plumbing permits 8,495 9,985 6,904 6,000 4,720 6,500 500 7.24% 3275 Non-building permits 4,839 5,921 7,679 5,000 5,152 5,000 - 0.00% 3278 Interim use permits - - - - 400 - - 0.00% 3279 Conditional use permits 1,400 600 400 600 800 600 - 0.00% 3280 Building surcharge 106 144 1,052 - 757 - - 0.00% 3281 Fixed fee building surcharge 33 75 (921) - 144 - - 0.00% 3282 Mechanical/commercial surcharg (136) 28 (38) - 65 - - 0.00% 3283 HVAC surcharge 15 21 60 - 62 - - 0.00% 3284 Plumbing surcharge (16) 13 27 - 160 - - 0.00% 3286 Water & sewer surcharge - - 158 13 - 0.00% 3287 Commercial plmb surcharge 1 10 4 - 8 - - 0.00% Subtotal permits 136,893 167,449 125,709 108,600 91,024 111,100 2,500 1.99% Total licenses & permits 210,773 246,969 204,845 177,422 171,496 180,522 3,100 1.51% Intergovernmental: 3318 Federal grant 2,761 1,088 350 - 2,902 - - 0.00% 3341 Local Government Aid 232,078 597,024 655,531 600,112 333,396 604,365 4,253 0.65% 3345 Performance Aid 1,742 - - 0.00% 3346 PERA Aid 8,671 8,671 8,671 8,671 4,335 8,671 - 0.00% 3351 Street Aid - MSA maintenance 104,397 109,063 122,280 106,000 121,641 120,000 14,000 11.45% 3355 Police Aid 136,324 126,933 141,567 135,000 152,973 135,000 - 0.00% 3356 Police training 5,810 5,471 5,664 5,700 5,628 5,600 (100) -1.77% 3357 State police grant 1,862 1,088 389 - 454 - - 0.00% 3359 Other state grants 81,764 27,409 36,522 37,000 16,402 37,000 - 0.00% 3370 Other local government revenue 586 2,000 1,230 - - - - 0.00% 3371 IDS # 621 - SRO 68,647 62,950 64,114 66,000 42,133 66,000 - 0.00% Total intergovernmental 642,900 941,697 1,038,060 958,483 679,864 976,636 18,153 1.75% Charges for services 3410 Advertising revenue 1,060 1,620 205 700 530 700 - 0.00% 3415 Housing inspections - - 190 50 1,747 50 - 0.00% 3418 HRA inspections 1,118 190 - 1,000 - 500 (500) 0.00% 3419 Investigations 30 228 2,806 - 200 - - 0.00% 3421 Police reports 1,666 1,723 1,165 1,200 1,272 1,200 - 0.00% 3422 Documents / copies 68 26 351 90 234 100 10 2.85% 3423 Customer service 147 281 595 300 455 300 - 0.00% 3425 Book sales - various 19 10 - - 19 - - 0.00% 3426 Reimbursed staff time 375 15 - 500 - 500 - 0.00% 3430 Right-of-way 15,778 5,615 8,310 9,000 22,750 9,000 - 0.00% 3431 Street opening fee - - 200 - - - - 0.00% 3432 Tree removal charges (2,320) - 2,670 1,000 7,798 1,000 - 0.00% 3433 Overload permits 3,450 75 - - 200 - - 0.00% 3458 Zoning letter 250 300 150 75 450 75 - 0.00% 3461 Subdivision 700 2,100 - 1,000 1,050 1,000 - 0.00% 3462 Variance 1,800 1,800 1,800 1,000 1,100 1,000 - 0.00% 3463 Rezoning - - 500 200 - 200 - 0.00% 3464 Development - non refund - 450 - 350 - 350 - 0.00% 3465 Code appeal - - - - - - - 0.00% 3466 Comprehensive Plan Amendmen - 500 - - - - - 0.00% 3467 PUD amendment - - - 350 - 350 - 0.00% Total charges for services 24,141 14,933 18,942 16,815 37,805 16,325 (490) -2.59% 6 THIS PAGE LEFT BLANK INTENTIONALLY 7 General Fund Revenue Detail - 2017 Budget Y-T-D Acct 2013 2014 2015 2016 10/31/2016 2017 Change from 2016 #Description Actual Actual Actual Budget Actual Request Dollar Percent Fines and Forfeitures 3510 Ramsey County municipal court 34,279 35,010 32,019 34,000 20,137 34,000 - 0.00% 3515 Mn Highway Patrol 920 233 50 500 - 200 (300) -600.00% 3520 Administrative offenses 2,780 2,621 2,144 3,000 746 2,500 (500) -23.32% 3525 False alarm charges 2,775 2,375 2,125 2,500 2,225 2,300 (200) -9.41% Total fines & forfeitures 40,754 40,239 36,338 40,000 23,108 39,000 (1,000) -2.75% Other Revenue 3550 Special assessments 2,873 11,601 4,195 3,000 2,605 3,000 - 0.00% 3610 Investment income (charge)(315,747) 521,224 112,669 125,000 5,566 115,000 (10,000) -8.88% 3630 Billboard Lease 100,980 103,110 105,303 112,562 106,935 113,876 1,314 1.25% 3631 Water tower rental 95,063 98,855 101,639 106,932 110,528 114,950 8,018 7.89% 3634 Equipment and space rental 4,631 5,268 5,454 4,500 - 1,150 (3,350) -61.42% 3639 Security 280 - 3,782 - 224 - - 0.00% 3650 Donations 1,387 11,485 5,100 - 17,934 - - 0.00% 3651 Donations - K9 2,612 1,618 1,247 750 1,080 750 - 0.00% 3655 City fines - - - - - - - 0.00% 3665 Park site permit 15,864 12,497 14,940 13,000 13,155 14,000 1,000 6.69% 3679 Vending machine commissions - 466 - 100 76 100 - 0.00% 3680 Other revenue 84,695 46,993 10,584 11,000 20,799 11,000 - 0.00% 3685 Insurance reimbursements 60,685 59,152 40,145 10,000 4,682 30,000 20,000 49.82% 3690 Cash over / short 9 (22) - - - - - 0.00% 3911 Sale of assets 13,327 550 28,338 5,000 2,526 5,000 - 0.00% 3912 Resale of materials 3,388 4,105 461 2,000 1,323 2,000 - 0.00% Total other revenue 70,047 876,902 433,857 393,844 287,433 410,826 16,982 3.91% Transfers & Debt proceeds 3972 Transfers: Vehicle & Equip replacement 23,736 38,316 21,000 22,000 - 21,600 (400) -1.90% DARE fund - - 4,643 - - - - 0.00% Water 67,372 69,393 - 73,619 - 75,828 2,209 0.00% Sewer 53,361 54,962 56,611 58,309 - 60,058 1,749 3.09% Storm Water 6,959 7,168 7,383 7,604 - 7,832 228 3.09% Street light 2,390 2,462 2,536 2,612 - 2,690 78 3.08% 3993 Debt proceeds - - 246,729 - - - - 0.00% Total Transfers & Debt 153,818 172,301 338,902 164,144 - 168,008 3,864 1.14% Total 5,345,615 6,542,216 6,528,644 6,202,521 3,644,930 6,408,519 205,998 3.16% 8 Y-T-D 2013 2014 2015 2016 10/31/2016 2017 Change from 2016 Actual Actual Actual Budget Actual Request Dollar Percent City Council (100 - 4100): Personnel services 0100 Salaries, regular 29,292 29,292 29,292 29,388 24,410 34,596 5,208 17.72% 0300 Social Security 1,129 1,129 1,129 2,248 940 2,647 399 17.75% 0321 PERA 885 885 885 1,470 738 1,730 260 17.69% 0500 Workers compensation 63 111 148 159 132 173 14 8.81% Total personnel services 31,369 31,417 31,454 33,265 26,220 39,146 5,881 17.68% Materials & supplies 1600 Supplies, operating 940 1,690 1,635 2,600 2,068 2,600 - 0.00% Total materials & supplies 940 1,690 1,635 2,600 2,068 2,600 - 0.00% Contractual services 3030 Other professional services 5,115 6,895 6,154 6,200 5,014 6,200 - 0.00% 3610 Memberships 2,831 2,801 5,161 5,600 5,429 5,681 81 1.45% 3630 Training & conferences 1,703 2,633 2,208 3,200 1,660 3,200 - 0.00% 4800 Bonding & insurance 686 594 503 700 460 700 - 0.00% Total contractual services 10,335 12,923 14,026 15,700 12,563 15,781 81 0.52% 0.00% Total City Council 42,644 46,030 47,115 51,565 40,851 57,527 5,962 11.56% 15,661 18,300 18,381 Advisory Commissions (100-4110): Materials & supplies 1600 Supplies, operating - - 41 200 - 200 - 0.00% 2100 Books & periodicals - - - 100 - 100 - 0.00% Total materials & supplies - - 41 300 - 300 - 0.00% Contractual services 3030 Other professional services 3,250 4,369 2,227 5,000 1,663 4,500 (500) -10.00% 3630 Training & conferences - - - 300 - 200 (100) -33.33% 3900 Festivities Commission 4,867 9,946 6,452 9,500 12,879 10,500 1,000 10.53% Total contractual services 8,117 14,315 8,679 14,800 14,542 15,200 400 2.70% 0.00% Total Advisory Commissions 8,117 14,315 8,720 15,100 14,542 15,500 400 2.65% 2017 Budget Summary 9 Fund: 100 Department: 4100 City Council Account Description 2014 2015 2016 2017 Description 1600 Supplies, operating 900 900 1,000 1,000 Employee appreciation dinner 500 500 600 600 Strategic planning session supplies 900 900 1,000 1,000 Plaques and gift certificates for employee appreciation 2,300 2,300 2,600 2,600 3030 Other professional services 3,000 3,000 - - Strategic planning session(s) facilitator 7,425 6,075 6,200 6,200 Contractual minutes for Council mtgs ( $225 x 24 reg, + 3 special) 10,425 9,075 6,200 6,200 3610 Memberships 25 30 30 30 Mn Mayor's Association 2,801 5,770 5,570 5,651 North Metro Mayors 2,826 5,800 5,600 5,681 3630 Conferences 2,000 2,000 3,200 3,200 Council training, LMC conference, RCCLG dinners & NLC conference 2,000 2,000 3,200 3,200 4800 Bonds & insurance 900 750 700 700 General property & liability 900 750 700 700 18,451 19,925 18,300 18,381 21.78%7.99%-8.16%0.44% Fund: 100 Department: 4110 Advisory Commissions Account Description 2014 2015 2016 2017 Description 1600 Supplies, operating 60 60 60 60 Misc supplies for various commissions. 140 140 140 140 Copies for Charter Commission 200 200 200 200 2100 Books & periodicals 100 100 100 100 Misc periodicals - Comp plan review, Ordinance revisions. 100 100 100 100 3030 Other professional services 500 500 500 500 Misc. consultant services. 2,000 2,000 2,000 1,750 Charter commission legal fees 2,500 2,500 2,500 2,250 Planning Commission meeting minutes 5,000 5,000 5,000 4,500 3630 Training 175 150 150 75 Misc training & conferences. 175 150 150 125 Planning Commissioner training & conferences 350 300 300 200 3900 Festival in the Park 4,500 9,500 4,500 5,500 City Festival in the Park (personnel, supplies) - - 5,000 5,000 Fireworks 4,500 9,500 9,500 10,500 10,150 15,100 15,100 15,500 0.00%48.77%48.77%2.65% 10 Y-T-D 2013 2014 2015 2016 10/31/2016 2017 Change from 2016 Actual Actual Actual Budget Actual Request Dollar Percent Office of the City Administrator (100 - 4130): Personnel services 0100 Salaries, regular 179,161 177,671 212,471 214,356 178,780 224,486 10,130 4.73% 0110 Salaries, over-time - - - 874 - 896 22 2.52% 0150 Salaries, part-time - - - 1,872 - 988 (884) -47.22% 0300 Social Security 13,216 12,871 15,417 16,608 13,231 17,127 519 3.13% 0321 PERA 12,817 12,692 15,622 16,143 12,893 16,716 573 3.55% 0400 Group insurance 24,255 24,479 20,649 24,808 17,717 26,007 1,199 4.83% 0500 Workers compensation 962 1,465 2,325 1,771 1,471 1,689 (82) -4.63% Total personnel services 230,411 229,178 266,484 276,432 224,092 287,909 11,477 4.15% Materials & supplies 1230 Supplies, equipment 454 340 179 825 - 1,200 375 45.45% 1600 Supplies, operating - - 13 75 - 75 - 0.00% 2100 Books & periodicals - - - 35 - 35 - 0.00% Total materials & supplies 454 340 192 935 - 1,310 375 40.11% Contractual services 3100 Communications 649 631 741 1,300 934 1,300 - 0.00% 3610 Memberships 165 142 188 190 201 1,340 1,150 605.26% 3630 Training & conferences 1,574 1,335 3,709 2,650 1,450 5,850 3,200 120.75% 3800 Mileage 210 222 - 375 - 375 - 0.00% Total contractual services 2,598 2,330 4,638 4,515 2,585 8,865 4,350 96.35% Total City Administrator 233,463 231,848 271,314 281,882 226,677 298,084 16,202 5.75% 4,830 5,450 10,175 Elections (100 - 4140): Contractual services 3030 Other professional services 19,955 20,053 22,222 25,700 18,970 35,000 9,300 36.19% Total contractual services 19,955 20,053 22,222 25,700 18,970 35,000 9,300 36.19% 7030 Capital outlays - - - 36,000 28,112 - (36,000) -100.00% Total Elections 19,955 20,053 22,222 61,700 47,082 35,000 (26,700) -43.27% 2017 Budget Summary 11 Fund: 100 Department: 4130 Office of the City Administrator Account Description 2014 2015 2016 2017 Description 1230 Supplies, equipment < $5000 725 725 825 1,200 Equipment and phones under the $5,000 capitalization threshold 725 725 825 1,200 1600 Supplies, Operating 75 75 75 75 Miscellaneous supplies 75 75 75 75 2100 Books & Periodicals 35 35 35 35 Miscellaneous reference books 35 35 35 35 3100 Communications 760 760 1,300 1,300 Cell phone service (2) employees 760 760 1,300 1,300 3610 Memberships 50 - - 50 MAMA - (Administrator) Metro Area Manager's Association - - - 1,100 ICMA - International City Manager's Association 150 150 150 150 Mn City County Managers Association 40 40 40 40 Municipal Clerks & Finance Officers Association 240 190 190 1,340 3630 Training & conferences 100 100 100 100 MAMA meetings 500 500 500 500 LMC / miscellaneous training 100 100 100 100 Chamber lunches 850 850 1,000 1,000 LMC annual conference (2 attendees)(Asst. Adm. every other year) 850 850 850 850 Mn City County Managers Assoc seminar 100 100 100 100 Mn Clerks and Finance Officers Association (MCFOA) institute training 3,000 3,000 - 3,200 National ICMA or NLC conference (City Administrator)(every other year) 5,500 5,500 2,650 5,850 3800 Mileage 375 375 375 375 Miscellaneous mileage @ IRS rate. 375 375 375 375 7,710 7,660 5,450 10,175 72.87%-0.65%-29.31%86.70% Fund: 100 Department: 4140 Elections Account Description 2014 2015 2016 2017 Description 3030 Other professional services 20,000 23,200 23,200 22,000 Ramsey County elections contract - - - 10,500 Special election - - 2,500 2,500 Equip. maint. service costs (voting equip.) 20,000 23,200 25,700 35,000 7030 Equipment 36,000 36,000 29,000 - Voting equipment 36,000 36,000 29,000 - 56,000 59,200 54,700 35,000 180.00%5.71%-7.60%-36.01% 12 2017 Budget Summary Y-T-D 2013 2014 2015 2016 10/31/2016 2017 Change from 2016 Actual Actual Actual Budget Actual Request Dollar Percent Finance (100 - 4150): Personnel services 0100 Salaries, regular 154,279 166,330 177,754 182,752 149,052 187,327 4,575 2.50% 0300 Social Security 11,004 11,908 12,751 13,980 10,599 14,330 350 2.50% 0321 PERA 10,960 11,808 13,050 13,707 11,048 14,050 343 2.50% 0400 Group insurance 20,866 21,414 21,860 24,335 18,592 25,506 1,171 4.81% 0500 Workers compensation 1,042 1,273 1,850 1,702 1,415 1,615 (87) -5.11% 0990 Severence - - - - - - - 0.00% Subtotal 198,151 212,733 227,265 236,476 190,706 242,828 6,352 2.69% Materials & supplies 1230 Supplies, equipment 48 17 - 200 - 200 - 0.00% 1600 Supplies, operating - 35 - 75 - 75 - 0.00% 2100 Books & periodicals 182 181 185 450 30 450 - 0.00% Subtotal 230 233 185 725 30 725 - 0.00% Contractual services 3030 Other professional 9,731 9,811 9,738 10,255 9,519 9,615 (640) -6.24% 3100 Communications - 480 480 480 320 480 - 0.00% 3430 Printing 202 1,179 551 700 - 700 - 0.00% 3610 Memberships 790 804 970 995 995 995 - 0.00% 3630 Training 2,304 2,635 2,477 2,575 1,603 2,700 125 4.85% 5130 Repairs & maint., equipment 4,449 4,298 4,602 5,156 4,832 5,414 258 5.00% Subtotal 17,476 19,207 18,818 20,161 17,269 19,904 (257) -1.27% Total Financial Services 215,857 232,173 246,268 257,362 208,005 263,457 6,095 2.37% 13 Fund: 100 Department: 4150 Finance Account Description 2014 2015 2016 2017 Description 1230 Supplies, equitpment < $5000 200 200 200 200 Furniture or equipment under the $5,000 capitalization threshold 200 200 200 200 1600 Supplies, operating 75 75 75 75 Misc supplies - planners, plaques, folders, files, etc. 75 75 75 75 2100 Books & periodicals 550 550 450 450 Misc computer & finance books & periodicals 550 550 450 450 3030 Other professional services 9,300 9,480 9,660 9,020 27.5% of audit (2016 - $32,200, 2017 - $32,800, 2018 - $33,400) 435 435 435 435 GFOA financial reporting fee 60 60 60 60 Safety deposit box rental 100 100 100 100 Ramsey County overlapping debt, principal taxpayer reports 9,895 10,075 10,255 9,615 3100 Communications 480 480 480 480 cell phone ($40 month) 480 480 480 480 3430 Printing 350 350 350 350 Accts Payable & payroll checks & envelopes 350 350 350 350 Invoices, receipts, & bank deposit slips 700 700 700 700 3610 Memberships 200 350 350 350 Government Finance Officer's Association (GFOA) 120 120 120 120 Mn GFOA (2) 230 240 250 250 AICPA Am. Institute of Certified Public Accts 265 275 275 275 MNCPA Mn Society of Certified Public Accountants 815 985 995 995 3630 Training & conferences 75 75 75 50 Mn GFOA monthly meetings 1,250 1,450 1,600 1,700 Seminars & training 1,200 - - - (2) GFOA National conference (In Minneapolis no travel expenses) 500 600 650 650 Accounting and software training 250 250 250 300 Mileage 3,275 2,375 2,575 2,700 5130 Equipment repairs 4,675 4,910 5,156 5,414 40% acct. software support charges (30% each in Water, Sanitary Sewer) 4,675 4,910 5,156 5,414 20,665 20,350 20,886 20,629 12.02%-1.52%1.07%-1.23% 14 Y-T-D 2013 2014 2015 2016 10/31/2016 2017 Change from 2016 Actual Actual Actual Budget Actual Request Dollar Percent Central Services (100 - 4160): Materials & supplies 1110 Stationery 302 1,027 - 1,000 436 1,000 - 0.00% 1120 Copy materials 523 - 830 1,500 1,799 1,500 - 0.00% 1230 Supplies, equipment 15,068 4,296 21,316 20,000 19,930 18,000 (2,000) -10.00% 1600 Supplies, operating 12,054 14,462 12,662 15,900 8,864 15,900 - 0.00% 2100 Books & periodicals 149 159 169 365 169 365 - 0.00% Total materials & supplies 28,096 19,944 34,977 38,765 31,198 36,765 (2,000) -5.16% Contractual services 3010 General legal 47,253 57,407 45,489 44,000 25,852 44,000 - 0.00% 3030 Other professional services 11,387 5,154 9,643 9,300 16,603 22,560 13,260 142.58% 3100 Telephone 6,790 7,078 6,160 7,400 2,313 4,000 (3,400) -45.95% 3300 Postage 6,167 8,366 8,273 7,800 4,243 7,800 - 0.00% 3410 Legal notices 2,854 2,395 4,168 3,000 2,235 3,000 - 0.00% 3420 Advertising 1,678 2,534 2,634 2,500 2,083 2,500 - 0.00% 3430 Printing 5,992 8,330 7,945 7,400 6,868 7,400 - 0.00% 3610 Memberships 10,755 13,424 19,253 19,922 20,049 20,556 634 3.18% 3630 Training & conferences 1,625 172 1,167 2,000 80 2,000 - 0.00% 4010 Rental, equipment 1,772 1,431 1,407 1,750 1,424 1,750 - 0.00% 4800 Insurance & bonds 17,103 14,614 15,212 22,000 14,453 22,000 - 0.00% 5100 Repairs & maint, computers 59,498 64,347 56,507 76,549 59,203 80,628 4,079 5.33% 5130 Repairs, equipment - 2,355 3,647 600 - 600 - 0.00% Total contractual services 172,874 187,607 181,505 204,221 155,406 218,794 14,573 7.14% Total central services 200,970 207,551 216,482 242,986 186,604 255,559 12,573 5.17% 2017 Budget Summary 15 Fund: 100 Department: 4160 Central Services Account Description 2014 2015 2016 2017 Description 1110 Stationery 1,300 1,000 1,000 1,000 Envelopes, labels, letterhead, etc. 1,300 1,000 1,000 1,000 1120 Copy materials 2,000 1,500 1,500 1,500 Copy paper 2,000 1,500 1,500 1,500 1230 Supplies, equipment < $5000 20,800 20,000 20,000 18,000 Comp & security equip under $5,000, pc's, software, switches, cameras.... 20,800 20,000 20,000 18,000 Replace pc's @ $800 4 yr replacement cycle 1600 Supplies, operating 15,400 15,400 15,400 15,400 Toner, rug service, paper, pens, staples, desk supplies, etc. 500 500 500 500 Misc operating supplies 15,900 15,900 15,900 15,900 2100 Books & periodicals 125 175 175 175 Employment handbooks/publications 360 190 190 190 Star Tribune - $190 485 365 365 365 3010 General legal 26,400 26,400 24,000 24,000 Retainer for legal services 18,000 18,000 20,000 20,000 Legal fees outside scope of retainer. 44,400 44,400 44,000 44,000 3030 Other professional services 6,000 6,000 5,700 5,700 General labor assistance - - - 10,000 Market study - - - 3,200 Western Bank monthly fees - - - 360 US Bank positive pay service 1,400 1,400 1,500 1,200 Section 125 (flex spending plan) & COBRA administration 900 900 1,000 1,000 Human resources items 1,000 1,000 1,100 1,100 Web hosting/GovOffice (Avenet) 9,300 9,300 9,300 22,560 3100 Telephone 6,800 6,800 7,400 4,000 Basic telephone plus long distance 6,800 6,800 7,400 4,000 3300 Postage 300 300 300 300 Courier charges (delivery services) 9,200 7,500 7,500 7,500 General postage includes PW mailings for street projects. 9,500 7,800 7,800 7,800 3410 Legal notices 900 900 900 900 Truth in taxation notices and Ramsey County fees. 2,100 2,100 2,100 2,100 Legal notices and legal publications. 3,000 3,000 3,000 3,000 3420 Advertising 3,000 3,000 2,500 2,500 Job opening advertisements for vacant positions 3,000 3,000 2,500 2,500 3430 Printing 6,000 6,400 6,800 6,800 4 newsletter-50% cost here, 50% in YMCA. 750 200 200 200 Miscellaneous printing 750 400 400 400 City guides, directories & miscellaneous 7,500 7,000 7,400 7,400 3610 Memberships 605 605 600 625 Ramsey County League of Local Governments (RCLLG) - - 2,850 2,850 I-35W Corridor Coalition 2,381 4,833 4,835 4,901 Metro Cities (1.36% increase for 2017) 10,447 10,813 11,637 12,180 League of Mn Cities 13,433 16,251 19,922 20,556 3630 Training & conferences 1,000 1,000 1,000 1,000 League training & seminars 800 800 800 800 OSHA and blood borne pathogen training 200 200 200 200 Information technology training 2,000 2,000 2,000 2,000 4010 Rental, equipment 150 150 150 150 Misc 1,600 1,600 1,600 1,600 Postage machine and scale rental 1,750 1,750 1,750 1,750 4800 Bonding & insurance 19,000 19,000 19,000 19,000 Insurance policy premiums 3,000 3,000 3,000 3,000 Allowance for insurance policy deductibles 22,000 22,000 22,000 22,000 5100 Repairs, computer 58,500 59,000 64,000 68,000 Computer, phone, network & technology assistance - City of Roseville 2,198 2,198 2,609 2,688 Laserfiche annual maintenance and storage 5,750 5,750 5,750 5,750 Computer, printer, and networks repairs. 4,190 4,190 4,190 4,190 Copier maintenance + overages 1,360 2,040 - - Hosted servers (2 servers) add (1) in 2015 (included in technology assist.) 71,998 73,178 76,549 80,628 5130 Repairs, equipment 900 600 600 600 Postage meter, copy machine, fax, misc. 900 600 600 600 236,066 235,844 242,986 255,559 0.96%-0.09%2.93%5.17% 16 Y-T-D 2013 2014 2015 2016 10/31/2016 2017 Change from 2016 Actual Actual Actual Budget Actual Request Dollar Percent Community Development (100 - 4180): Personnel services 0100 Salaries, regular 224,644 245,039 259,655 260,927 199,169 263,096 2,169 0.83% 0110 Overtime, regular - 24 - 666 - 548 (118) -17.72% 0150 Salaries, part time 6,311 1,380 1,226 2,808 1,058 1,976 (832) -29.63% 0300 Social Security 14,743 17,745 18,069 20,228 14,537 20,320 92 0.45% 0321 PERA 18,150 17,572 18,504 19,619 14,553 19,773 154 0.78% 0400 Group insurance 34,528 35,750 35,975 46,002 26,866 51,120 5,118 11.13% 0500 Workers comp 1,343 2,177 2,859 1,997 1,660 1,834 (163) -8.16% 0600 Unemployment - - - - - - - 0.00% Total personnel services 299,719 319,687 336,288 352,247 257,843 358,667 6,420 1.82% Materials & supplies 1230 Supplies, equipment - 510 - 825 30 500 (325) -39.39% 1600 Supplies, operating 17 - 110 300 48 300 - 0.00% 1700 Motor fuels & lubricants 1,533 2,191 1,745 2,200 1,022 1,840 (360) -16.36% 2100 Books & periodicals 164 - 498 375 231 375 - 0.00% 2400 Uniforms 79 296 - 200 82 200 - 0.00% Total materials & supplies 1,793 2,997 2,353 3,900 1,413 3,215 (685) -17.56% Contractual services 3030 Other professional 16,189 12,869 9,431 18,652 11,279 27,200 8,548 45.83% 3040 Consultants, development review 1,116 2,085 822 3,000 183 3,000 - 0.00% 3100 Telephone 1,333 1,240 1,365 1,781 1,168 1,961 180 10.11% 3430 Printing 847 762 543 1,000 510 900 (100) -10.00% 3610 Memberships 710 870 1,180 840 120 1,630 790 94.05% 3630 Training and conferences 1,989 1,024 1,393 1,200 657 1,825 625 52.08% 3800 Mileage - 59 6 100 8 100 - 0.00% Total contractual services 22,184 18,909 14,740 26,573 13,925 36,616 10,043 37.79% Total Community Development 323,696 341,593 353,381 382,720 273,181 398,498 15,778 4.12% 2017 Budget Summary 17 Fund: 100 Department: 4180 Community Development Account Description 2014 2015 2016 2017 Description 1230 Supplies, equipment < $5000 475 475 825 500 Miscellaneous equipment & computer peripherals 475 475 825 500 1600 Supplies, operating 175 100 100 100 Presentation supplies 200 200 200 200 Office supplies 375 300 300 300 1700 Motor fuels & lubs 3,200 1,788 2,200 1,840 Unleaded fuel: 800 gallons @ $2.30 (Gas for Comm Devlopment) 3,200 1,788 2,200 1,840 2100 Books & periodicals 100 100 100 100 Reference materials 100 100 100 100 Intl. Code Council Manuals and Code Updates 200 175 175 175 Manuals, pamphlets, etc. 400 375 375 375 2400 Uniforms 175 200 200 200 Clothing for inspections staff 175 200 200 200 3030 Other professional 1,300 1,300 1,300 1,300 Ramsey County JPA (geographic information system) 3,900 4,620 4,620 4,485 Permit Works system annual software support (includes busi. lic. mod) - - 1,595 - Permit works mobile inspector (one-time set-up and training) - - 2,040 1,020 Roseville Net Motion VPN 2 factor authentication 500 500 500 500 Filing fees (Ramsey County increased fees from $29 to $48) 3,486 1,971 2,110 2,195 Comcate code enforcement license - 1,987 1,987 1,200 Comcate mobile access 500 500 500 500 GIS assistance - - - 12,000 Comp plan GIS assistance with maps 4,000 4,000 4,000 4,000 Abatements of nuisance properties 13,686 14,878 18,652 27,200 3040 Consulting - Development 1,000 750 750 750 Environmental reviews Review (reimbursable)1,000 750 750 750 City attorney services 1,000 750 750 750 Development case reviews 1,000 750 750 750 Engineering services 4,000 3,000 3,000 3,000 3100 Telephone 750 1,300 1,300 1,000 Verizon Cell Accounts (2) for inspectors 480 481 481 961 network card for code enforcement (2 cards @ $40.01) 1,230 1,781 1,781 1,961 3430 Printing 1,400 1,300 1,000 900 Forms, flyers, etc. 1,400 1,300 1,000 900 3610 Memberships 300 300 300 245 American Planning Association (APA) - National (1) - - - 50 American Planning Association (APA-MN) - State (1) - - - 750 Sensible Land Use Coalition (membership $250, monthly lunches (10 @ $50) - - - 135 American Institute of Certified Planners (AICP) 120 120 120 - Assoc. of MN Building Officials 60 - - - Fire Marshal's Assoc. of MN 120 120 125 140 International Code Council (ICC) 60 60 95 100 10K Lakes Chapter of ICC 60 60 100 105 MN Assoc. Housing Code Officials (MAHCO) 85 85 100 105 MN Building Permit Technicians Association (MBPTA) 805 745 840 1,630 3630 Training & conferences 600 600 600 800 APA state conference (one attendee) - - - 225 ICC code seminars 300 300 300 300 Other software training 300 300 300 500 Other staff training & seminars 1,200 1,200 1,200 1,825 3800 Mileage 100 100 100 100 Misc. use of personal automobiles 100 100 100 100 27,046 26,142 30,473 39,831 2.17%-3.34%16.57%30.71% 18 Y-T-D 2013 2014 2015 2016 10/31/2016 2017 Change from 2016 Actual Actual Actual Budget Actual Request Dollar Percent Police (100 - 4200): Personnel services: 0100 Salaries, regular 1,495,148 1,542,874 1,570,903 1,620,155 1,322,566 1,639,030 18,875 1.17% 0110 Overtime 108,555 74,978 80,112 58,473 77,611 60,499 2,026 3.46% 0150 Salaries, part-time 10,556 - - - - - - 0.00% 0300 Social Security 24,410 26,023 27,501 30,752 23,716 32,822 2,070 6.73% 0321 PERA 212,359 226,087 254,166 260,597 206,829 263,847 3,250 1.25% 0400 Group insurance 190,444 205,941 220,722 256,794 192,043 259,560 2,766 1.08% 0500 Workers compensation 44,499 57,033 78,193 88,930 73,788 83,375 (5,555) -6.25% Total personnel services 2,085,971 2,132,936 2,231,597 2,315,701 1,896,553 2,339,133 23,432 1.01% Materials & Supplies 1210 Supplies, buildings & grounds - - - 800 - 500 (300) -37.50% 1230 Supplies, equipment 11,705 19,509 35,038 24,600 20,580 14,100 (10,500) -42.68% 1600 Supplies, operating 6,242 4,543 7,664 7,100 4,230 9,100 2,000 28.17% 1700 Motor, fuels & lubricants 45,043 43,608 39,643 39,807 26,692 33,293 (6,514) -16.36% 2100 Books & periodicals 823 811 1,031 900 702 900 - 0.00% 2400 Uniforms & clothing 21,502 16,974 15,168 19,570 15,686 20,805 1,235 6.31% Total materials & supplies 85,315 85,445 98,544 92,777 67,890 78,698 (14,079) -15.18% Contractual services 3010 General Legal 154 - - - - - - 0.00% 3020 Legal, prosecuting attorney 53,194 53,181 72,774 76,398 55,692 78,690 2,292 3.00% 3030 Other professional services 27,485 11,556 3,183 3,590 794 3,690 100 2.79% 3050 Dispatching 94,450 100,915 108,058 106,426 79,819 107,131 705 0.66% 3055 Information systems fees 2,540 2,540 2,565 2,626 2,055 4,955 2,329 88.69% 3070 COPS events - 644 802 700 728 1,000 300 42.86% 3080 Veternarian services 3,385 2,951 5,449 5,500 1,042 1,500 (4,000) -72.73% 3100 Telephone 3,185 2,889 2,879 6,420 3,949 6,420 - 0.00% 3210 Electricity 342 290 280 320 224 320 - 0.00% 3430 Printing 1,420 339 149 500 168 500 - 0.00% 3610 Memberships 1,825 1,925 1,495 1,910 1,710 1,936 26 1.36% 3630 Training 8,098 9,166 11,387 12,830 13,144 12,470 (360) -2.81% 4800 Insurance & bonds 38,361 40,670 42,602 64,100 50,507 54,100 (10,000) -15.60% 5100 Technology maintenance 20,935 29,252 121,538 47,423 33,970 52,858 5,435 11.46% 5130 Maintenance, equipment 6,699 6,564 6,751 9,890 2,973 7,840 (2,050) -20.73% Total contractual services 262,073 262,882 379,912 338,633 246,775 333,410 (5,223) -1.54% Capital outlays 7030 Equipment 59,860 - - 5,000 - - (5,000) -100.00% Total capital outlays 59,860 - - 5,000 - - (5,000) -100.00% Total police 2,493,219 2,481,263 2,710,053 2,752,111 2,211,218 2,751,241 (870) -0.03% 2017 Budget Summary 19 Fund: 100 Department: 4200 Police Account Description 2014 2015 2016 2017 Description 1210 Supplies, bldgs & grounds 800 800 800 500 Carpet cleaning & misc maintenance items 800 800 800 500 1230 Supplies, equipment < $5000 4,500 4,500 4,500 3,000 Miscellaneous office equip (eticket paper) - 800 - - Laptop - - 800 1,000 SLR camera for Investigations add PSO camera $200 - - 2,000 - Shredder - - 3,000 - Rifle mounts (10@$300 each) - - 4,000 - Bicycles and racks for park patrol (3) - 4,000 - 800 Alco-sensor portable breath test (PBT's) ($800 each) 10,300 10,300 10,300 9,300 (2) squad computers $7,000, light bar $2,300 14,800 19,600 24,600 14,100 1600 Supplies, operating 3,750 3,750 3,400 3,000 Photo print supplies, fire extinguishers, gloves, inkjet cartridges, toner, etc. 700 700 700 600 K9 Food - 500 500 500 Portable radio batteries (10) @ $50 2,500 2,500 2,500 5,000 Batteries, breathalyzer parts, DVD's & CD's, disinfectant, simulation ammo ammunition, crime scene tape, emergency blankets, etc. 6,950 7,450 7,100 9,100 1700 Motor, fuels, & lubs -52,000 42,300 38,775 32,430 Unleaded gas 14,100 gallons @ $2.30/gal. 1,500 1,125 1,032 863 K9 take home car gas 375 gallons @ $2.30 53,500 43,425 39,807 33,293 2100 Books & periodicals 900 900 900 900 Traf. law, crim. law, HR, employ. law, school year books, & misc. books 900 900 900 900 2400 Uniforms & clothing 720 710 710 775 Chief 720 710 710 775 Deputy Chief 4,000 4,000 4,000 4,000 Initial officer set-ups replacing up to two retiring officers 12,240 12,070 12,070 13,175 17 officers @ $775 1,080 1,080 1,080 1,080 Administrative assistant, Clerk-typist, Community Service Officer 3@$360 1,000 1,000 1,000 1,000 Traffic vests, Taser holsters, & misc items 19,760 19,570 19,570 20,805 3020 Legal, prosecuting attorney 56,214 74,214 76,398 78,690 Retainer ($6,430 per month)(misc charges $1,530) 56,214 74,214 76,398 78,690 3030 Other professional services 600 700 700 900 Tobacco compliance project 150 150 150 150 Hazardous material disposal fee 1,500 1,500 1,500 1,400 Lab fees, blood tests, physical tests, video, misc. 240 240 240 240 Automated Pawn service 1,000 1,000 1,000 1,000 Civil Service and medical testing for new officers 3,490 3,590 3,590 3,690 3050 Dispatching 100,916 109,819 106,426 107,131 Ramsey County dispatching 100,916 109,819 106,426 107,131 3055 Informational systems fees 2,101 2,101 2,101 2,080 State service fee - CJDN ($510 per quarter) - - - 2,350 BCA connectivity charge thru Ramsey Cty for CAD (new) 515 515 525 525 IACP.net ($525 annual) 2,616 2,616 2,626 4,955 3070 COPS events 500 500 700 1,000 National night out, town hall meeting, child ID, stickers 500 500 700 1,000 3080 Veterinarian services 5,000 4,200 4,500 1,000 Hillcrest Veterinary Hospital 1,000 1,000 1,000 500 K9 vet services 6,000 5,200 5,500 1,500 3100 Telephone 2,600 2,600 6,420 6,420 Verizon cell phones (12 phones)(8 smart, 4 basic)($420 accessories) 2,600 2,600 6,420 6,420 3210 Electricity 320 320 320 320 Civil defense siren's electricity 320 320 320 320 20 THIS PAGE LEFT BLANK INTENTIONALLY 21 Fund: 100 Department: 4200 Police Account Description 2014 2015 2016 2017 Description 3430 Printing 800 800 500 500 Dept manual, Emergency management manual, business cards, 800 800 500 500 3610 Memberships 100 100 - - Assoc. Metro Emergency Managers 50 50 50 50 FBI/LEEDA Law Enfor. Execu. Devel. Assoc. 2@ $50 60 75 75 75 Tri-County Investigator Association 45 45 45 45 Mn Crime Prevention Association 35 - - - Mn DARE Officers Association 100 100 130 130 MN Emergency Managers Assoc. 420 420 420 420 Mn Police chiefs 129 129 129 150 IACP (International Association of Chief of Police) 36 36 36 36 MN Sex Crime Investigators Assoc. 30 30 30 30 Natl. Assoc. School Resource Officers 100 100 100 100 K9 memberships 140 200 200 200 Notary commission (3 year due in 2012)($120+$20) 630 630 630 630 POST license reimbursement 7 @ $90 30 30 30 35 Prof. Law Enforcement Admin. Assoc. 25 25 35 35 National Association of Town Watch 1,930 1,970 1,910 1,936 3630 Training 900 600 600 710 MN Chief's conference 2@$355 200 200 200 400 BCA/CJDN training (new records tech) 320 320 320 450 Intox certification (6@$75) 1,000 1,000 1,000 1,000 Range Rental 300 - - - Emergency Management Conference (reimbursed by HLS) 400 400 400 400 MN Sex Crimes Investigators Assoc Conference 3,000 3,000 3,000 2,000 Tuition reimbursement 1,200 1,200 1,200 1,400 Supervisor training 2,000 1,500 1,400 1,400 K9 training 600 600 600 600 Emergency Management training 2,000 1,700 1,700 1,700 Employee development courses 1,615 1,615 1,615 1,615 Patrol on-line program 695 695 795 795 Post training for officers at Century College (1 officers) 14,230 12,830 12,830 12,470 4800 Insurance & bonds 25,000 25,000 25,000 25,000 Liability and automotive insurance - 14,100 14,100 14,100 Insurance per MN Statute 299A.465 25,000 25,000 25,000 15,000 Allowance for insurance policy deductibles 50,000 64,100 64,100 54,100 5100 Technology - maintenance 2,000 2,000 2,000 2,000 Computer network & technology assistance - City of Roseville agreements & support 1,800 1,800 1,800 1,000 Copier maintenance + overages 2,000 2,000 2,000 2,000 Automatic License plate reader maintenance 2,720 - - - E-ticketing annual maintenance fees - 3,840 3,840 3,782 Air cards for squad CAD (9) at $35.01 per month - - 2,500 3,500 Milestone video maintenance and licenses - - 2,428 3,110 NetMotion 2 factor authentication (state required) - - - 313 CAD interface (Zuercher) - 12,500 12,500 15,780 IT support for squad computers (Roseville) 31,221 129,894 20,355 21,373 Operating costs of police records management system and ticket writer 39,741 152,034 47,423 52,858 5130 Repairs, equipment 3,000 3,000 3,000 3,000 Misc. equipment repair - defibs, cameras, recorders, fax, printers. 450 450 450 400 Fire extinguisher recharging 1,500 1,500 - - Squad mobile digital computer repairs 1,000 1,000 1,000 1,000 Civil Defense siren repair & maint. (all 3 were replaced in 06,07,08)(upgraded 4,350 4,350 4,000 2,000 Radio repair (one-time reprogramming fee $50) 1,400 1,440 1,440 1,440 800 MHZ radio licenses fees 38@ 3.12 per month 11,700 11,740 9,890 7,840 7030 Equipment > $5000 - - - - Digital cameras (7) - 5,000 5,000 - Video Recording system - Interview and breath test rooms - 14,400 - - AED replacement (9) @ $1,600 (grants of $2500, $3200, $1600) - 19,400 5,000 - 387,767 553,478 436,410 412,108 5.94%42.73%-21.15%-5.57% 22 Y-T-D 2013 2014 2015 2016 10/31/2016 2017 Change from 2016 Actual Actual Actual Budget Actual Request Dollar Percent Fire (100 - 4210): Personnel services Total personnel services 5,532 - - - - - - 0.00% Contractual services 3030 Fire inspection services - 5,249 17,412 15,500 10,675 15,500 - 0.00% 3032 Contractual fire services 288,701 334,179 356,039 372,283 372,284 379,163 6,880 1.85% 3050 Dispatching 3,985 - 4,759 4,900 5,296 6,000 1,100 22.45% Total contractual services 292,686 339,428 378,210 392,683 388,255 400,663 7,980 2.03% Capital outlays: 7040 Vehicles & equipment 5,736 22,900 38,925 55,059 55,059 40,655 (14,404) -26.16% Total capital outlays 5,736 22,900 38,925 55,059 55,059 40,655 (14,404) -26.16% Debt Service: 8010 Principal 89,934 40,636 113,336 123,963 61,981 109,649 (14,314) -11.55% 8020 Interest 47,578 108,267 37,463 22,817 11,408 16,229 (6,588) -28.87% Total debt service 137,512 148,903 150,799 146,780 73,389 125,878 (20,902) -14.24% Total Fire 441,466 511,231 567,934 594,522 516,703 567,196 (27,326) -4.60% 2011 Capital Equipment Note was retired in 2016 2013 Fire Improvement Refunding Bonds will be retired in 2025 2017 Capital Outlays includes $20,565 for a capital lease for a ladder truck (7 year term) this could also be financed with another equipment note (no decision has been made on financing) 2017 Budget Summary 23 Fund: 100 Department: 4210 Fire Account Description 2014 2015 2016 2017 Description 3030 Fire inspection services 15,000 15,500 15,500 15,500 Contractual fee for Fire Marshalling services (SBM) 15,000 15,500 15,500 15,500 3032 Contractual fire services 334,179 356,039 372,283 379,163 Share of joint fire dept. costs (14-16.357%,15-16.424%,16-16.099%,17-15.819%) 334,179 356,039 372,283 379,163 3050 Dispatching 4,355 4,355 4,900 6,000 Anoka County dispatching fee 4,355 4,355 4,900 6,000 7040 Capital, vehicles & equipment 22,900 38,925 55,059 40,655 Share of joint fire department's capital costs 22,900 38,925 55,059 40,655 8010 Principal - Fire bond 60,521 63,232 73,251 74,056 15.819% of interest payment on 2013 refunding Fire bonds Principal - Equip Certs 50,707 52,557 50,712 35,593 15.819% of interest payment on 2017 Equipment Certificates (35,593) 8020 Interest - Fire bond 35,792 33,629 22,081 12,453 15.819% of principal payment on 2013 refunding Fire bonds Interest - Equip Certs 1,883 1,381 736 3,776 15.819% of principal payment on 2017 Equipment Certificates (1,888) 148,903 150,799 146,780 125,878 525,337 565,618 594,522 567,196 19.60%7.67%5.11%-4.60% 24 Y-T-D 2013 2014 2015 2016 10/31/2016 2017 Change from 2016 Actual Actual Actual Budget Actual Request Dollar Percent Recreation (100 - 4350): Contractual services: 3036 Contractual recreation 100,335 98,467 111,289 112,713 82,642 113,787 1,074 0.95% 4800 Bonding & insurance 1,167 1,122 1,140 1,700 1,117 1,700 - 0.00% Total contractual services 101,502 99,589 112,429 114,413 83,759 115,487 1,074 0.94% Total Recreation 101,502 99,589 112,429 114,413 83,759 115,487 1,074 0.94% 2017 Budget Summary 25 Fund: 100 Department: 4350 Recreation Account Description 2014 2015 2016 2017 Description 3036 Contractual recreation 97,000 102,200 103,713 105,787 YMCA Mgt contract (39.5% of $267,814) 8,500 8,700 9,000 8,000 Ice Skating supervision 105,500 110,900 112,713 113,787 4800 Bonding & insurance 1,700 1,700 1,700 1,700 Insurance & bonding cost. 1,700 1,700 1,700 1,700 107,200 112,600 114,413 115,487 0.00%5.04%1.61%0.94% 26 Y-T-D 2013 2014 2015 2016 10/31/2016 2017 Change from 2016 Actual Actual Actual Budget Actual Request Dollar Percent 2017 Budget Summary Parks (100 - 4360): Personnel services 0100 Salaries, regular 129,794 99,541 116,799 120,346 98,188 123,859 3,513 2.92% 0110 Overtime, regular 7,256 6,498 8,569 4,923 8,874 5,068 145 2.95% 0150 Salaries, part-time 27,376 35,701 29,448 33,180 24,469 33,180 - 0.00% 0300 Social Security 11,334 10,335 11,318 12,122 9,585 12,401 279 2.30% 0321 PERA 8,727 7,697 9,376 9,396 7,989 9,670 274 2.92% 0400 Group insurance 12,769 17,532 20,899 23,455 17,969 24,354 899 3.83% 0500 Workers compensation 5,007 7,274 9,129 10,714 8,863 10,148 (566) -5.28% 0600 Unemployment 1,474 2,701 3,275 - 2,559 - - 0.00% Total personnel services 203,737 187,279 208,813 214,136 178,496 218,680 4,544 2.12% Materials & supplies: 1210 Supplies, bldgs & grnds 8,125 7,777 6,456 10,600 10,650 12,600 2,000 18.87% 1220 Supplies, vehicles & mowers 9,192 8,565 4,321 10,000 - 8,000 (2,000) -20.00% 1230 Supplies, equipment 3,094 9,803 6,693 6,250 6,485 8,500 2,250 36.00% 1600 Supplies, operating 8,229 8,131 14,461 10,000 9,655 10,900 900 9.00% 1700 Motor fuels & lubs 13,007 14,337 11,692 7,650 9,489 7,580 (70) -0.92% 2400 Uniforms & clothing 812 963 1,046 1,370 601 1,370 - 0.00% 2410 Mats & towels 338 479 609 728 554 728 - 0.00% Total materials & supplies 42,797 50,055 45,278 46,598 37,434 49,678 3,080 6.61% Contractual services: 3030 Other professional services 5,681 8,168 9,744 10,300 10,456 10,300 - 0.00% 3100 Telephone 1,492 1,272 1,575 2,056 1,677 2,056 - 0.00% 3200 Water & sewer 5,798 6,401 5,442 7,000 1,683 6,500 (500) -7.14% 3210 Electricity 9,909 9,689 10,214 7,200 7,714 10,000 2,800 38.89% 3220 Natural gas 6,031 9,121 4,546 4,800 3,100 4,800 - 0.00% 3530 Refuse collection - - - - 87 - 0.00% 3610 Memberships - 65 - 90 40 90 - 0.00% 3630 Training & conferences 334 740 913 1,670 331 1,670 - 0.00% 3900 Grants & subsidies 10,608 10,608 11,500 11,500 11,500 11,500 - 0.00% 4010 Rental, equipment - 1,260 1,096 2,900 704 3,900 1,000 34.48% 4030 Portable restrooms 4,221 5,642 4,884 4,850 5,657 5,000 150 3.09% 4800 Bonding & insurance 10,984 12,010 10,729 16,000 10,659 16,000 - 0.00% 5110 Repairs, bldg & grounds 4,019 5,229 4,185 15,500 1,928 13,250 (2,250) -14.52% Total contractual services 59,077 70,205 64,828 83,866 55,536 85,066 1,200 1.43% Capital outlays 7030 Equipment 8,016 6,145 14,124 - - 6,000 6,000 0.00% Total capital outlays 8,016 6,145 14,124 - - 6,000 6,000 0.00% Total Parks 313,627 313,684 333,043 344,600 271,466 359,424 14,824 4.30% 110,106 130,464 140,744 27 Fund: 100 Department: 4360 Parks Account Description 2014 2015 2016 2017 Description 1210 Supplies, bldgs & grounds 200 200 200 200 Replace bleacher parts 200 200 200 200 Repair hockey boards, gates 300 300 300 300 Sod 3,000 3,000 2,000 2,000 County 10 trailway landscaping mulch, shrubs, and plants 400 500 500 500 Janitorial supplies 150 150 150 150 Snow shovels 200 200 200 200 Ice melt 500 500 500 500 Round up 500 500 500 500 Perennial flowers for park signs 1,500 1,500 1,500 1,500 Damaged building components (windows, locks, etc.) 150 300 300 300 Graffiti remover 500 500 250 250 Goose repellent 2,500 2,500 2,000 2,000 Replace irrigation heads - - - 2,000 City Hall Park sign (estimate) 2,500 2,500 2,000 2,000 Seed, fertilizer 12,600 12,850 10,600 12,600 1220 Supplies, vehicles 7,000 7,000 7,000 6,000 Oil filters, mower blades, tires, vehicle registration fees, 3,500 - - - Lift gate #428 2,500 3,000 3,000 2,000 Miscellaneous repairs 13,000 10,000 10,000 8,000 1230 Supplies, equipment < $5000 250 250 250 250 Drinking fountain parts 250 250 250 250 Field Lights 250 250 250 250 Park signage 500 1,000 1,000 1,000 Bases, jox boxes, etc. - - 2,000 - Drag for ball fields - - - 1,750 Gutter broom attachment - - - 500 Chain saw (emergency only)(every 2 years) 2,500 2,500 2,500 4,500 Replace park equipment, fixtures and misc parts 3,750 4,250 6,250 8,500 1600 Supplies, operating 2,000 2,000 2,000 2,500 Fiber fill for play lots & courts 200 200 200 200 Tri mix 1,700 1,700 2,000 2,000 Wood chips for trees 500 500 500 500 Ag-lime for fields 500 500 500 500 Surface drying compound 400 400 400 800 Nets 2,900 2,900 3,100 3,100 Field paint & chalk (partially reimb by school district) 800 800 800 800 Landscaping materials 500 500 500 500 Hand tools 9,500 9,500 10,000 10,900 1700 Motor fuels & lubes 7,200 4,500 4,500 5,060 2,200 gallons of unleaded gas @ $2.30 4,050 3,150 3,150 2,520 900 gallons of diesel fuel @ $2.80 11,250 7,650 7,650 7,580 2400 Uniforms & clothing 175 350 350 350 Clothing allowance 2.0 FTE 600 820 820 820 Uniforms 18.2% of $4,500 200 200 200 200 Safety glasses, masks, ear protection, etc. 975 1,370 1,370 1,370 2410 Mats & towels 850 910 728 728 Share of floor mats and shop towels 18.2% of $4,000 850 910 728 728 3030 Other professional services 240 240 240 240 Fire extinguisher inspection/maint. (2@ $120) 600 600 600 600 HVAC maintenance 840 840 840 960 Fire sprinkler testing (4@ $210) 120 120 120 120 Backflow prevention testing (2@ $60) 4,500 8,500 8,500 8,380 Broadleaf control 6,300 10,300 10,300 10,300 28 THIS PAGE LEFT BLANK INTENTIONALLY 29 Fund: 100 Department: 4360 Parks (continued) Account Description 2014 2015 2016 2017 Description 3100 Telephone 1,400 985 1,206 1,206 Cellular phones (13.1% of $9,200) - 850 850 850 GPS units for mowers (split with 4472) 1,400 1,835 2,056 2,056 3200 Water & wastewater 7,000 7,000 7,000 6,500 Parkland irrigation & park bathrooms 7,000 7,000 7,000 6,500 3210 Electricity 7,200 7,200 7,200 10,000 Est. 5 park buildings, park sec. lighting, court & field lighting & misc. 7,200 7,200 7,200 10,000 3220 Natural gas 4,800 4,800 4,800 4,800 Heating cost for Random, Hillview, Groveland, & Lambert Park bldgs. 4,800 4,800 4,800 4,800 3610 Memberships 40 40 40 40 Minnesota Safety Council 50 50 50 50 Playground inspector license 30 60 - - Pesticide license renewal (every 2 years) 100 - - - Tree inspector license (moved to 4380) 220 150 90 90 3630 Training & conferences 75 75 75 75 Computer classes 100 100 100 100 Hearing tests/RTN training (2@$50) 60 60 60 60 Maintenance EXPO 110 110 110 110 Loss control workshops 750 750 750 750 Playground inspection training (Certified Playground Safety Inspector CPSI) 210 375 375 375 Equipment training (18.2% of $2,050) 200 - 200 200 Pesticide application class (every 2 years) 30 - - - Pesticide license renewal (every 2 years)(in 3610) 150 - - - Tree inspector training (moved to 4380) 1,685 1,470 1,670 1,670 3900 Grants & subsidies 10,608 11,500 11,500 11,500 Lakeside Park share of operating costs 10,608 11,500 11,500 11,500 4010 Rental, equipment 350 500 2,900 3,900 Tools and equipment (sod cutter, chipper, concrete mixer, etc...) 350 500 2,900 3,900 4030 Portable restrooms 4,850 4,850 4,850 5,000 For May thru Oct, plus special events such as tournaments, & extra cleanings and insurance 4,850 4,850 4,850 5,000 4800 Bonding & insurance 12,000 12,000 12,000 12,000 Insurance policy premiums 4,000 4,000 4,000 4,000 Allowance for insurance policy deductibles 16,000 16,000 16,000 16,000 5110 Repairs, bldgs & grounds 750 750 750 750 Windows, doors, & lock repairs - - - 4,000 Sandblast trash cans and paint 3,500 1,000 1,000 1,000 Building exterior repairs 5,000 1,500 7,750 1,500 Irrigation system repairs (Silver View Park irrigation vault $6,250) 1,000 1,000 1,000 1,000 Field light repairs - - 2,500 2,500 Repairs to playground equipment 2,500 2,500 2,500 2,500 Repairs to furnaces, plumbing, phones, electrical, etc 12,750 6,750 15,500 13,250 7030 Capital, equipment > $5000 8,000 - - - Utility cart - - - 6,000 Trencher (irrigation repairs and oak wilt treatments) 6,350 - - - Plow for unit #428 14,350 - - 6,000 139,438 118,885 130,464 140,744 27.87%-14.74%9.74%7.88% 30 Y-T-D 2013 2014 2015 2016 10/31/2016 2017 Change from 2016 Actual Actual Actual Budget Actual Request Dollar Percent 2017 Budget Summary Forestry (100 - 4380): Personnel services 0100 Salaries, regular - - 2,820 2,857 2,421 2,928 71 2.49% 0110 Overtime, regular - - 118 - 163 - - 0.00% 0300 Social Security - - 203 219 177 224 5 2.28% 0321 PERA - - 221 214 193 220 6 2.80% 0400 Group insurance - - 530 606 488 630 24 3.96% 0500 Workers compensation - - 168 193 160 184 (9) -4.66% Total personnel services - - 4,060 4,089 3,602 4,186 97 2.37% 0.00% Materials & supplies 1200 Supplies, landscaping 395 3,018 1,944 8,900 1,933 5,900 (3,000) -33.71% Total materials & supplies 395 3,018 1,944 8,900 1,933 5,900 (3,000) -33.71% Contractual services 3030 Professional services 3,349 2,909 1,577 21,500 1,750 11,500 (10,000) -46.51% 3520 Tree removal - 11,437 26,727 32,500 6,650 25,000 (7,500) -23.08% 3630 Training & conferences - 15 170 900 428 900 - Total contractual services 3,349 14,361 28,474 54,900 8,828 37,400 (17,500) -31.88% Total Forestry 3,744 17,379 34,478 67,889 14,363 47,486 (20,403) -30.05% 30,418 63,800 43,300 31 Fund: 100 Department: 4380 Forestry Account Description 2014 2015 2016 2017 Description 1200 Supplies, landscaping 400 400 400 400 Landscaping materials 800 1,000 1,000 2,000 Small trees to replace damaged trees 1,800 2,000 2,000 3,000 Large trees - storm damage replacement 7,500 5,000 5,000 - Ash tree replacement trees (MN DNR grant) 2,500 2,500 500 500 EAB treatment supplies 13,000 10,900 8,900 5,900 3030 Professional services 10,000 10,000 5,000 5,000 Tree trimming - 500 500 500 Asset mgt. software 25,000 25,000 15,000 5,000 Forestry consulting 7,500 1,000 1,000 1,000 Tree injections (Ash every 2 years) 42,500 36,500 21,500 11,500 3520 Tree removal 28,000 28,000 25,000 25,000 Remove or treat diseased trees 13,500 7,500 7,500 - Ash tree removal (MN DNR grant) 41,500 35,500 32,500 25,000 3630 Training & memberships - 300 800 800 Tree Inspector training - 100 100 100 Tree Inspector license - 400 900 900 97,000 83,300 63,800 43,300 23.57%-14.12%-23.41%-32.13% 32 Y-T-D 2013 2014 2015 2016 10/31/2016 2017 Change from 2016 Actual Actual Actual Budget Actual Request Dollar Percent Public Works Administration (100-4410): Personnel services: 0100 Salaries, regular 98,079 107,821 86,232 100,621 81,717 106,006 5,385 5.35% 0110 Salaries, overtime - 141 - - - - - 0.00% 0300 Social Security 7,037 7,782 5,856 7,697 5,819 8,109 412 5.35% 0321 PERA 7,042 7,753 5,843 7,547 6,091 7,950 403 5.34% 0400 Group insurance 12,155 13,202 11,422 15,716 12,149 16,416 700 4.45% 0500 Workers compensation 1,134 1,839 1,885 1,462 1,215 1,405 (57) -3.90% Total personnel services 125,447 138,538 111,238 133,043 106,991 139,886 6,843 5.14% Materials & supplies: 1230 Supplies, equipment - 130 - - - - - 0.00% 1600 Operating supplies 104 297 300 300 45 300 - 0.00% 2400 Uniforms & clothing 888 - 56 400 53 400 - 0.00% Total materials and supplies 992 427 356 700 98 700 - 0.00% Contractual services: 3030 Other professional services 842 524 336 900 916 900 - 0.00% 3100 Telephone 895 636 616 773 504 773 - 0.00% 3610 Memberships 433 632 430 730 507 490 (240) -32.88% 3630 Training & conferences 753 490 600 1,895 799 895 (1,000) -52.77% 3800 Mileage reimbursement 338 290 203 300 - 300 - 0.00% Total contractual services 3,261 2,572 2,185 4,598 2,726 3,358 (1,240) -26.97% Total public works administration 129,700 141,537 113,779 138,341 109,815 143,944 5,603 4.05% 2,541 5,298 4,058 2017 Budget Summary 33 Fund: 100 Department: 4410 Public Works Adminstration Account Description 2014 2015 2016 2017 Description 1600 Operating Supplies 200 230 230 230 Office supplies - 70 70 70 National Public Works Week posters 200 300 300 300 2400 Uniforms & clothing 400 400 400 400 33% of Supervisor's uniform cost. 400 400 400 400 3030 Other professional services 100 100 100 100 Physicals & drug testing - new employee - 500 500 500 Asset mgt software 300 300 300 300 Drug & alcohol testing - federal mandate 400 900 900 900 3100 Telephone 680 630 773 773 Cellphone (8.4% of $9,200) 680 630 773 773 3610 Memberships/license fee 180 190 375 400 American Public Works Association memb. (APWA) (1/2 of $800) 60 60 60 60 City Engineer's Association of MN (CEAM) 40 - - - NASASP (National Assoc. of State Agencies for Surplus Property) 30 30 30 30 MN Safety Council 250 - 265 - MN Board of AELSLAGID (PE Renewal even years) 230 250 - - American Society of Civil Engineers 790 530 730 490 3630 Training & conferences 500 500 1,500 500 CEAM / APWA conferences 50 50 50 50 Computer classes/Web training 15 15 15 15 Hearing tests/RTN training (.34 FTE@$50) 30 30 30 30 Maintenance Expo 200 200 200 200 Required continuing education seminars 100 100 100 100 Supervisor training 895 895 1,895 895 3800 Mileage reimbursement 400 300 300 300 vehicle mileage reimbursement 400 300 300 300 3,765 3,955 5,298 4,058 5.61%5.05%33.96%-23.41% 34 Y-T-D 2013 2014 2015 2016 10/31/2016 2017 Change from 2016 Actual Actual Actual Budget Actual Request Dollar Percent 2017 Budget Summary Building & Grounds Maintenance (100 - 4460): Personnel services: 0100 Salaries, regular 12,039 12,389 13,885 13,795 11,290 14,141 346 2.51% 0110 Salaries, overtime 312 626 382 1,023 448 1,048 25 2.44% 0300 Social Security 888 946 1,052 1,133 866 1,161 28 2.47% 0321 PERA 886 934 1,053 1,112 871 1,140 28 2.52% 0400 Group insurance 2,864 2,943 2,413 2,815 2,075 2,952 137 4.87% 0500 Workers compensation 400 641 1,153 996 828 945 (51) -5.12% Total personnel services 17,389 18,479 19,938 20,874 16,378 21,387 513 2.46% Materials & supplies: 1210 Supplies, building & grounds 1,988 2,283 3,762 2,000 1,787 2,000 - 0.00% 1220 Supplies, vehicles - - 68 - - - - 0.00% 1230 Supplies, equipment 264 825 209 1,300 90 1,300 - 0.00% 1600 Supplies, operating 3,389 2,534 3,570 4,300 1,890 4,300 - 0.00% 1700 Motor fuels & lubricants 1,543 - - - - - - 0.00% 2400 Uniforms & clothing 113 103 91 117 76 117 - 0.00% 2410 Mats & towels 85 925 750 630 890 630 - 0.00% Total materials & supplies 7,382 6,670 8,450 8,347 4,733 8,347 - 0.00% Contractual services: 3030 Other professional services 27,273 18,737 31,200 31,660 22,634 36,160 4,500 14.21% 3100 Telephone 124 112 97 129 93 129 - 0.00% 3200 Water & sewer 1,000 807 786 1,400 445 1,000 (400) -28.57% 3210 Electricity 29,788 28,341 27,793 14,000 20,085 14,000 - 0.00% 3220 Natural gas 21,912 26,488 17,502 20,000 9,487 19,000 (1,000) -5.00% 3530 Refuse collection 7,912 7,806 7,611 9,334 6,722 9,334 - 0.00% 3610 Memberships - 10 - - - - - 0.00% 3630 Training & conferences 9 19 10 - 19 - - 0.00% 4010 Rental, equipment - - - 200 - 200 - 0.00% 4800 Insurance 4,805 4,621 4,694 7,000 4,599 7,000 - 0.00% 5110 Repairs, bldgs & grounds 14,470 10,208 24,920 11,100 1,834 11,100 - 0.00% 5130 Repairs, equipment 4,961 4,409 2,179 5,000 3,455 5,000 - 0.00% Total contractual services 112,254 101,558 116,792 99,823 69,373 102,923 3,100 3.11% 125,242 108,170 111,270 Capital outlays 7030 Equipment - - 246,729 - - - - 0.00% Total capital outlays - - 246,729 - - - - 0.00% Total buildings & grounds 137,025 126,707 391,909 129,044 90,484 132,657 3,613 2.80% 35 Fund: 100 Department: 4460 Building & Ground Maintenance Account Description 2014 2015 2016 2017 Description 1210 Supplies, bldgs & grounds 2,000 2,000 2,000 2,000 Bldg repairs, cleaning/heating supplies, batteries 2,000 2,000 2,000 2,000 1230 Supplies, equipment < $5000 1,300 1,300 1,300 1,300 Repair parts, filters, hoses, etc., office furniture 1,300 1,300 1,300 1,300 1600 Supplies, operating 500 500 1,500 1,500 Cleaning supplies 300 300 150 150 Lumber & fasteners 550 550 300 300 Repair items & hardware 300 300 100 100 First aid supplies 500 500 200 200 Light bulbs & ballasts 500 500 750 750 Paper supplies 500 500 400 400 Mechanical items, fans, motors, etc 100 100 - - Goose repellent 200 200 - - Weed control - city hall 200 200 200 200 Office supplies 700 700 700 700 Paint & supplies - parking lot & building 4,350 4,350 4,300 4,300 2400 Uniforms & clothing 150 81 81 81 Uniforms (1.8% of $4,500) 45 36 36 36 Clothing & boot allowance (.20 @$175) 195 117 117 117 2410 Mats & towels 210 90 90 90 Share of floor mats and shop towels (1.8% of $5,000) - 540 540 540 Floor mats at CH ($45/month) 210 630 630 630 3030 Other professional services 180 180 180 180 Backflow prevention testing (3@$60) 60 60 60 60 Boiler & pressure vessel registration program 3,250 5,500 5,520 5,520 HVAC maintenance (City Hall & PW facilities) 100 100 100 100 MN DOL operating permit - elevator (previously in acct. 5110) 15,300 18,000 19,500 19,500 City Hall cleaning contract (renews in 2016) 3,500 3,500 3,500 3,500 Carpet cleaning, floor striping & waxing (2 times) 680 680 680 680 Fire sprinkler testing 1,320 1,320 1,320 1,320 Pest control (12@$110) 200 200 200 200 MDH Monitoring well maint. permit - PW bldg. - - - 4,500 Service contract for generator 600 600 600 600 Fire extingiusher inspection/service (30@$20) 25,190 30,140 31,660 36,160 3100 Telephone 120 120 129 129 Cellphone (1.6% of $7,500)($9,200) 120 120 129 129 3200 Water & Sewer 1,500 1,400 1,400 1,000 Service at City Hall and Public Works buildings 1,500 1,400 1,400 1,000 3210 Electricity 26,000 28,000 14,000 14,000 Electricity at City Hall and Public Works buildings 26,000 28,000 14,000 14,000 3220 Natural gas 19,000 20,000 20,000 19,000 Natural gas at City Hall and Public Works buildings 19,000 20,000 20,000 19,000 3530 Refuse collection 3,161 3,161 1,630 1,030 Hazardous waste disposal, Lamps $100, batteries $30 264 264 264 264 Hazardous waste annual fee (State of MN PCA) 230 230 90 90 Hazardous waste generator license fee (Ramsey County) 150 150 150 150 Used oil filters ($100 in vehicle maint.) 7,200 7,200 7,200 7,800 Facility dumpsters, city hall, public works 11,005 11,005 9,334 9,334 4010 Rental, equipment 205 200 200 200 Misc. rentals 205 200 200 200 4800 Bonding & insurance 5,500 5,500 5,500 5,500 Insurance policy premiums 1,500 1,500 1,500 1,500 Allowance for insurance policy deductibles 7,000 7,000 7,000 7,000 5110 Repairs, bldgs & grounds 2,500 2,500 2,500 2,500 Door & gate opener repairs 2,500 2,500 2,500 2,500 Building repairs 750 750 750 750 Elevator maintenance & repairs 350 350 350 350 Fire sprinklers & alarm repairs 5,000 5,000 5,000 5,000 General building & ground maintenance 11,100 11,100 11,100 11,100 5130 Repairs, equipment 5,000 5,000 5,000 5,000 HVAC, plumbing & electrical repairs 5,000 5,000 5,000 5,000 114,175 122,362 108,170 111,270 -0.93%7.17%-11.60%2.87% 36 Y-T-D 2013 2014 2015 2016 10/31/2016 2017 Change from 2016 Actual Actual Actual Budget Actual Request Dollar Percent 2017 Budget Summary Vehicle & Equipment Maintenance (100 - 4465): Personnel services: 0100 Salaries, regular 31,133 33,251 34,939 37,947 22,649 36,826 (1,121) -2.95% 0110 Salaries, overtime 1,038 1,110 - 577 - 556 (21) -3.64% 0300 Social Security 2,330 2,492 2,540 2,946 1,655 2,860 (86) -2.92% 0321 PERA 2,332 2,490 2,579 2,889 1,691 2,804 (85) -2.94% 0400 Group insurance 5,289 5,565 4,635 7,087 3,571 7,344 257 3.63% 0500 Workers compensation 976 1,628 2,487 1,983 1,648 1,785 (198) -9.98% Total personnel services 43,098 46,536 47,180 53,429 31,214 52,175 (1,254) -2.35% Materials & supplies: 1220 Supplies, vehicles 14,200 16,616 9,522 19,950 13,586 19,950 - 0.00% 1230 Supplies, equipment 970 4,752 5,027 9,800 2,552 4,100 (5,700) -58.16% 1600 Supplies, operating 4,791 3,771 6,404 4,200 5,495 4,200 - 0.00% 1700 Motor fuels & lubricants - unleade 2,630 4,051 2,074 3,260 4,207 3,260 - 0.00% 1701 Motor fuels & lubricants - diesel - 7,663 85 - (19,914) - - 0.00% 2400 Uniforms & clothing 729 414 878 354 180 375 21 5.93% 2410 Mats & towels 203 180 185 220 145 220 - 0.00% Total materials & supplies 23,523 37,447 24,175 37,784 6,251 32,105 (5,679) -15.03% Contractual services: 3030 Other professional services 19 18 17 - 25 - 0.00% 3100 Telephone 262 263 228 387 210 387 - 0.00% 3530 Refuse collection - - - 100 - 100 - 0.00% 3610 Memberships 258 606 - 80 - 80 - 0.00% 3630 Training 58 283 54 625 203 920 295 47.20% 4010 Rental, equipment - - - 100 - 100 - 0.00% 5120 Repairs, vehicles 18,414 19,894 6,872 16,800 6,116 16,800 - 0.00% 5130 Repairs, equipment 4,174 4,914 5,805 5,500 5,145 5,500 - 0.00% Total contractual services 23,185 25,978 12,976 23,592 11,699 23,887 295 1.25% Capital outlays 7030 Equipment - 6,050 - - - - - 0.00% Total capital outlays - 6,050 - - - - - 0.00% Total vehicle & equipment maintenance 89,806 116,011 84,331 114,805 49,164 108,167 (6,638) -5.78% 37,151 61,376 55,992 37 Fund: 100 Department: 4465 Vehicle & Equipment Maintenance Account Description 2014 2015 2016 2017 Description 1220 Supplies, vehicles 200 200 200 200 Brake fluid 700 700 700 700 Misc parts, fastners 500 500 500 500 Anti freeze 300 300 300 300 Air conditioning gas 500 500 500 500 Headlamps, spots, & bulbs 800 800 800 800 Tune up items 500 500 500 500 Wiper blades & fluid 1,950 1,950 1,950 1,950 Minor repairs, rebuilds 1,500 1,500 1,500 1,500 Automotive parts 2,000 2,000 2,000 2,000 Filters: oil, air, fuel, transmission 2,000 2,000 2,000 2,000 Brake pads & shoes 8,000 9,000 9,000 9,000 Tires & batteries 18,950 19,950 19,950 19,950 1230 Supplies, equipment < $5000 200 200 200 200 Small equipment tune up items 400 400 400 400 Filters belts & hoses 1,000 1,000 1,000 1,000 Hydraulic system repairs - 2,500 2,500 2,500 Vehicle Asset Management software - 3,700 3,700 - Tire mounting machine (defer to 2016)(bought code scanner in 2015) 2,400 - - - Refridgerant ID machine 1,000 2,000 2,000 - Tires 5,000 9,800 9,800 4,100 1600 Supplies, operating 1,200 1,200 1,200 1,200 Specialty tools & hand tools 350 350 350 350 Welding supplies 100 100 100 100 Chains, clevises, & hitch pins 700 700 700 700 Equipment & vehicle cleaning supplies 500 500 500 500 Steel for repairs & fabrication 350 350 350 350 License tabs 500 500 500 500 Solvents & degreasers 500 500 500 500 Fastners & electrical supplies 4,200 4,200 4,200 4,200 1700 Motor fuels & lubricants 60 60 60 60 Gear lube 200 200 200 200 ATF - 7 cases 375 500 500 500 Aftermarket additives 2,500 2,500 2,500 2,500 Engine oil: 150 gallons (synthetic) 3,135 3,260 3,260 3,260 2400 Uniforms & clothing 360 249 249 270 Uniforms 6% of $4,500) 105 105 105 105 Clothing and boot allowance (.6@$175) 465 354 354 375 2410 Mats & towels 510 275 220 220 Share of floor mats and shop towels (5.5% of $4,000) 510 275 220 220 3100 Communications 280 308 387 387 Cellular telephone (4.1% of $9,200) 280 308 387 387 3530 Refuse collection 100 100 100 100 Oil filter recycling ($150 in 4460-3530) 100 100 100 100 3610 Memberships 60 60 60 60 Vehicle inspection license renewal (DOT required) 20 20 20 20 Minnesota Safety Council (6% of $465) 80 80 80 80 3630 Training 30 30 30 30 Hearing test/RTN training (.6@$50) 30 30 30 30 Maintenance Expo 320 200 200 495 Misc training ($295 squad training) 175 175 175 175 ASE certification 75 75 190 190 Vehicle inspection recertification (DOT required) 630 510 625 920 4010 Rental, equipment 100 100 100 100 Specialty tool & equipment rental 100 100 100 100 5120 Repairs, vehicles 6,000 8,000 8,000 8,000 Accident repairs 750 750 750 750 Alignments 1,000 1,000 1,000 1,000 Glass replacement 400 400 400 400 Radiator repairs, replacement 2,000 2,000 2,000 1,960 Tire repairs 700 700 950 950 Ignition scanner software update 1,700 1,700 1,700 1,740 Mitchell On Demand Software 2,000 2,000 2,000 2,000 Transmission repairs 14,550 16,550 16,800 16,800 5130 Repairs, equipment 500 500 500 500 Accident repairs 3,000 3,000 3,000 3,000 Mechanical repairs 2,000 2,000 2,000 2,000 Motor repairs 5,500 5,500 5,500 5,500 7030 Capital, equipment > $5000 6,000 - - - Hoist adaptor 6,000 - - - 59,500 60,987 61,376 55,992 17.48%2.50%0.64%-8.77%38 Y-T-D 2013 2014 2015 2016 10/31/2016 2017 Change from 2016 Actual Actual Actual Budget Actual Request Dollar Percent 2017 Budget Summary Street Pavement Management (100 - 4470): Personnel services: 0100 Salaries, regular 96,757 102,349 114,727 113,381 94,674 117,480 4,099 3.62% 0110 Salaries, overtime 3,494 3,470 3,154 3,296 2,068 3,379 83 2.52% 0150 Salaries, part-time 6,139 5,910 5,452 7,488 3,872 7,488 - 0.00% 0300 Social Security 7,861 8,253 8,938 9,498 7,371 9,817 319 3.36% 0321 PERA 7,147 7,527 8,541 8,751 6,897 9,064 313 3.58% 0400 Group insurance 11,816 11,703 13,953 17,338 12,440 18,972 1,634 9.42% 0500 Workers compensation 4,692 7,123 10,532 10,056 8,359 9,530 (526) -5.23% 0990 Severence pay - - - - - - 0.00% Total personnel services 137,906 146,335 165,297 169,808 135,681 175,730 5,922 3.49% Materials & supplies: 1230 Supplies, equipment 8,648 5,712 469 500 30 2,950 2,450 490.00% 1240 Supplies, streets 11,391 25,299 5,411 22,500 843 10,000 (12,500) -55.56% 1260 Supplies, traffic control 888 429 - 1,000 - 750 (250) -25.00% 1600 Supplies, operating 2,911 2,815 2,250 750 1,409 1,000 250 33.33% 1700 Motor fuels & lubricants 8,140 9,515 6,391 9,375 4,918 7,650 (1,725) -18.40% 2400 Uniforms & clothing 885 917 820 701 705 701 - 0.00% 2410 Mats & towels 338 351 397 436 303 436 - 0.00% Total materials & supplies 33,201 45,038 15,738 35,262 8,208 23,487 (11,775) -33.39% Contractual services: 3030 Other professional services 8,136 5,279 11,975 8,950 2,371 20,950 12,000 134.08% 3100 Telephone 806 756 641 966 566 966 - 0.00% 3610 Memberships 177 247 190 245 195 255 10 4.08% 3630 Training & conferences 767 583 760 1,115 256 1,115 - 0.00% 4010 Rental, equipment 2,840 1,125 4,500 5,300 850 6,100 800 15.09% 4800 Insurance 4,256 6,261 4,157 6,200 4,073 6,200 - 0.00% 5130 Repairs, equipment 13 - 10 500 7 500 - 0.00% Total contractual supplies 16,995 14,251 22,233 23,276 8,318 36,086 12,810 55.04% Total street pavement management 188,102 205,624 203,268 228,346 152,207 235,303 6,957 3.05% 37,971 58,538 59,573 39 Fund: 100 Department: 4470 Pavement Management Account Description 2014 2015 2016 2017 Description 1230 Supplies, equipment < $5000 500 500 500 500 Safety vests and other safety equipment - - - 1,000 Radio/hearing protection - - - - Traffic counters - - - 500 Push mower - - - 450 Chainsaw - - - 500 Backpack blower 4,000 - - - Rear cameras for plow trucks 4,500 500 500 2,950 1240 Supplies, street repair 20,000 20,000 20,000 7,500 Asphalt & concrete for street patching & curb repair 1,000 1,000 1,000 1,000 Disposal 1,500 1,500 1,500 1,500 Bituminous tack coat/crack fill material 22,500 22,500 22,500 10,000 1260 Supplies, traffic control 400 400 400 250 Traffic cones/baracades 100 600 600 500 portable signs (traffic control) 500 1,000 1,000 750 1600 Supplies, operating 650 650 650 850 Asphalt hand tools, rakes, etc. 1,750 - - - Traffic marking paint (crosswalks)(move to 4475) 100 100 100 150 Batteries, shop supplies, etc. 2,500 750 750 1,000 1700 Motor fuels & lubricants 6,750 5,250 5,250 4,200 Diesel fuel: 1500 gallons @ $2.80. 5,200 4,500 4,125 3,450 Unleaded fuel: 1500 gallons @ $2.30 11,950 9,750 9,375 7,650 2400 Uniforms & clothing 600 491 491 491 Uniforms (10.9% of $4,500) 175 210 210 210 Clothing and boot allowance (1.2@$175) 775 701 701 701 2410 Mats & towels 850 545 436 436 Share of floor mats and shop towels (10.9% of $4,000) 850 545 436 436 3030 Other professional services 1,800 1,800 1,800 1,800 Pavement Mgmt software annual maintenance. 2,500 2,500 2,500 2,500 Engineering services. - 500 500 500 Asset management software annual maintenance - 500 650 650 ROW weed control - 1,500 1,500 1,500 Material dump charges 2,000 2,000 2,000 2,000 Sidewalk joint corrections - - - 12,000 CSAH 10 median and ROW maintenance (mowing and weed wipping) 4,500 - - - Striping of streets (Ramsey County)(move to 4475) 10,800 8,800 8,950 20,950 3100 Communications 840 893 966 966 Cellular telephones (10.5% of $9,200) 840 893 966 966 3610 Memberships 180 190 190 200 American Public Works Association memb. (APWA) (1/4 of $800) 20 - 15 15 Pesticide license renewal (TF) 40 40 40 40 MN Safety Council 240 230 245 255 3630 Training & conferences 50 50 50 50 Computer classes 200 200 200 200 Electronics updates, other classes 60 60 60 60 Hearing test/RTN training (1.16@$50) 60 60 60 60 Maintenance Expo 150 150 150 150 APWA/MN conferences. 250 250 250 250 Pavement, sealcoating, patching & sealcoating seminars. 210 210 210 210 Equipment operator training 200 - - - Pesticide applicator's class (every 2 years) 60 60 60 60 Vehicle inspection license renewal 75 75 75 75 Vehicle inspection recertification 300 300 - - Work zone traffic control (every 3 years) 1,615 1,415 1,115 1,115 4010 Rentals, equipment 2,800 2,800 2,800 3,600 Annual trade-in of skidsteer loaders 1,200 700 2,500 2,500 Specialized equip rental (chipper, crack sealing,) 4,000 3,500 5,300 6,100 4800 Bonding & insurance 4,800 4,800 4,800 4,800 Insurance policy premiums 1,400 1,400 1,400 1,400 Allowance for insurnace policy deductibles 6,200 6,200 6,200 6,200 5130 Repairs, equipment 500 500 500 500 Misc. equipment repairs - 5,000 - - Repair crack filling machine (will not repair, rent instead)(see 4010) 500 5,500 500 500 67,770 62,284 58,538 59,573 -9.45%-8.10%-6.01%1.77% 40 Y-T-D 2013 2014 2015 2016 10/31/2016 2017 Change from 2016 Actual Actual Actual Budget Actual Request Dollar Percent 2017 Budget Summary Street Snow & Ice Control (100 - 4472): Personnel services: 0100 Salaries, regular 57,539 62,998 60,902 58,753 49,757 60,224 1,471 2.50% 0110 Salaries, overtime 11,296 19,281 7,711 7,932 3,930 8,130 198 2.50% 0300 Social Security 5,054 5,944 5,016 5,102 3,866 5,229 127 2.49% 0321 PERA 4,922 5,855 4,852 5,002 4,109 5,127 125 2.50% 0400 Group insurance 9,623 11,550 7,972 11,160 6,853 11,520 360 3.23% 0500 Workers compensation 4,044 6,116 8,074 7,865 6,538 7,464 (401) -5.10% Total personnel services 92,478 111,744 94,527 95,814 75,053 97,694 1,880 1.96% Materials & supplies: 1230 Supplies, equipment 6,346 19,758 8,185 2,050 486 9,500 7,450 363.41% 1600 Supplies, operating 32,382 41,589 24,726 31,175 18,369 31,175 - 0.00% 1700 Motor fuels & lubricants 5,428 13,786 3,586 3,680 1,607 2,980 (700) -19.02% 2400 Uniforms & clothing 542 457 397 528 331 528 - 0.00% 2410 Mats & towels 366 331 341 328 274 328 - 0.00% Total materials & supplies 45,064 75,921 37,235 37,761 21,067 44,511 6,750 17.88% Contractual services: 3030 Other professional services 1,248 1,592 1,321 1,200 46 1,325 125 10.42% 3100 Telephone and data cards 507 753 1,713 2,259 701 1,179 (1,080) -47.81% 3610 Memberships - 70 - 70 - 70 - 0.00% 3630 Training & conferences 107 84 118 475 85 285 (190) -40.00% 5130 Repairs, equipment 3,390 3,373 22 2,500 752 2,500 - 0.00% Total contractual supplies 5,252 5,872 3,174 6,504 1,584 5,359 (1,145) -17.60% Capital outlays 7030 Equipment - 2,618 - - - - 0.00% Total capital outlays - 2,618 - - - - - 0.00% Total streets snow & ice control 142,794 196,155 134,936 140,079 97,704 147,564 7,485 5.34% 40,409 44,265 49,870 41 Fund: 100 Department: 4472 Snow & Ice Control Account Description 2014 2015 2016 2017 Description 1230 Supplies, equipment < $5000 250 250 250 500 Filters 4,500 - - 3,000 Skidsteer broom 4,850 - - 4,000 Snow blower for skid steer 2,900 - - - V plow skid steer 1,800 1,800 1,800 2,000 Cutting edges, plow shoes 14,300 2,050 2,050 9,500 1600 Supplies, operating 800 800 800 800 Welding supplies, steel stock, sod for boulevards, etc. 2,250 2,250 2,250 2,250 Liquid Mg Chloride: 1,500 gallons @ $1.50 per gallon. 28,000 28,000 28,125 28,125 Salt: 375 tons @ $75 per ton. 31,050 31,050 31,175 31,175 1700 Motor fuels & lubricants 180 180 180 180 Engine oil: 30 gallons @ $6.00 per gallon. 4,500 3,500 3,500 2,800 Diesel fuel: 1,000 gallons @ $2.80 per gallon. 4,680 3,680 3,680 2,980 2400 Uniforms & clothing 660 370 370 370 Uniforms (8.2% of $4,500) 195 158 158 158 Clothes & boots allowance (.9@$175) 855 528 528 528 2410 Mats & towels 940 410 328 328 Cost share of mats & towels (8.2% of $4,000) 940 410 328 328 3030 Other professional services 1,200 1,200 1,200 1,325 Weather service reports 1,200 1,200 1,200 1,325 3100 Telephone 520 473 579 579 Cellphone (6.3% of $7,500)($9,200) 360 360 1,680 600 GPS data cards 880 833 2,259 1,179 3610 Memberships 150 - - - American Public Works Association memb. (APWA) (1/4 of $750) 40 70 70 70 Minnesota Safety Council 190 70 70 70 3630 Training 55 75 75 85 Hearing tests/RTN training (1.1@$XX) - 400 400 200 Defensive Driving class (2 staff) 55 475 475 285 5130 Repairs, equipment 1,000 2,500 2,500 2,500 Plow, blower, salt spreader repairs, paint plow assemblies 1,000 2,500 2,500 2,500 7030 Capital, equipment > $5000 - 5,600 - - Plow control update (#445) 8,350 8,350 - - GPS equipment for plow trucks 8,350 13,950 - - 63,500 56,746 44,265 49,870 61.70%-10.64%-21.99%12.66% 42 Y-T-D 2013 2014 2015 2016 10/31/2016 2017 Change from 2016 Actual Actual Actual Budget Actual Request Dollar Percent 2017 Budget Summary Street Sign Maintenance (100 - 4475): Personnel services: 0100 Salaries, regular 20,863 23,579 18,442 18,096 15,158 18,721 625 3.45% 0110 Salaries, overtime 1,646 450 657 824 404 845 21 2.55% 0150 Salaries, part-time - - - 2,496 - 2,496 - 0.00% 0300 Social Security 1,685 1,787 1,399 1,638 1,132 1,689 51 3.11% 0321 PERA 1,597 1,696 1,399 1,419 1,134 1,467 48 3.38% 0400 Group insurance 2,761 2,698 2,526 3,181 2,129 3,456 275 8.65% 0500 Workers compensation 1,453 2,188 1,966 1,878 1,561 1,778 (100) -5.32% Total personnel services 30,005 32,398 26,389 29,532 21,518 30,452 920 3.12% Materials & supplies: 1600 Supplies, operating 2,465 1,590 10,570 28,500 2,608 28,500 - 0.00% 2400 Uniforms & clothing 199 165 143 435 119 435 - 0.00% 2410 Mats & towels 135 119 122 160 96 160 - 0.00% Total materials & supplies 2,799 1,874 10,835 29,095 2,823 29,095 - 0.00% Contractual services: 3030 Other professional services - - 11 5,500 16 500 (5,000) -90.91% 3100 Telephone 175 180 157 230 145 230 - 0.00% 3250 Electricity - traffic signals 5,531 2,569 2,906 2,000 2,133 3,000 1,000 50.00% 3630 Training & conferences 53 30 17 100 30 100 - 0.00% 5130 Repairs, equipment 298 291 - 500 - 500 - 0.00% Total contractual supplies 6,057 3,070 3,091 8,330 2,324 4,330 (4,000) -48.02% Total street sign maintenance 38,861 37,342 40,315 66,957 26,665 63,877 (3,080) -4.60% 43 Fund: 100 Department: 4475 Street Sign Maintenance 1600 Supplies, operating 5,000 17,500 17,500 17,500 Signs, posts, sign hardware, and supplies - 7,500 7,500 7,500 Street name sign panels, posts, hardware - 1,750 1,750 1,750 Pavement marking paint (moved from 4470) 500 500 500 500 Shop supplies - fastners, degreasers, etc 500 500 500 500 Graffitti remover - - 750 750 (3) Traffic counters 6,000 27,750 28,500 28,500 2400 Uniforms & clothing 240 81 81 81 Uniforms (1.8% of $4,500) 70 354 354 354 Clothes and boot allowance (.2@$175) 310 435 435 435 2410 Mats & towels 340 340 160 160 Cost share of mats & towels (4% of $4,000) 340 340 160 160 3030 Other professional services - 5,000 5,000 - Contract pavement marking (Ramsey Co)(moved from 4470) - 500 500 500 Asset management software annual maintenance - 5,500 5,500 500 3100 Telephone 200 200 230 230 Cellphone (2.5% of $8,000)($9,200) 200 200 230 230 3250 Electricity - traffic signals 2,000 2,000 2,000 3,000 Electricity for traffic signals 2,000 2,000 2,000 3,000 3630 Training & conferences 80 80 80 80 Equipment operator training 20 20 20 20 Hearing test/RTN trainging (.4@$50) 100 100 100 100 5130 Repairs, equipment 500 500 500 500 Traffic signal repairs & maintenance 500 500 500 500 9,450 36,825 37,425 33,425 -0.11%289.68%1.63%-10.69% Grand Total all PW Departments 318,160 343,159 315,072 314,188 8.57%7.86%-8.18%-0.28% 44 Y-T-D 2013 2014 2015 2016 10/31/2016 2017 Change from 2016 Actual Actual Actual Budget Actual Request Dollar Percent Convention & Visitor's Bureau (100-4653) Contractual services 3045 N Metro Convention Bureau 57,346 63,049 65,654 60,800 48,348 61,750 950 1.56% Total contractual services 57,346 63,049 65,654 60,800 48,348 61,750 950 1.56% Total Convention & Visitor's Bureau 57,346 63,049 65,654 60,800 48,348 61,750 950 1.56% Miscellaneous (100 - 4700): Personnel services 0300 Social security 245 248 210 - 146 - - 0.00% 0321 PERA 304 306 388 - 377 - - 0.00% 0400 Group insurance 495 489 488 - 465 - - 0.00% 0750 Fitness program 3,833 3,883 3,889 6,500 3,307 6,500 - 0.00% Total personnel services 4,877 4,926 4,975 6,500 4,295 6,500 - 0.00% Contractual services 3065 Family & youth social services 19,548 19,763 20,178 20,783 20,259 20,461 (322) -1.55% Total contractual services 19,548 19,763 20,178 20,783 20,259 20,461 (322) -1.55% Miscellaneous 9900 Transfers - EDA - - 16,000 50,000 - 50,000 - 0.00% 9900 Transfers - Vehicle & Equip. Fund 90,000 100,000 110,000 150,000 - 175,000 25,000 16.67% 9900 Transfers - Special Projects - 825,000 200,000 75,000 - 75,000 - 0.00% 9900 Community Center 145,000 165,000 170,000 170,000 - 175,000 5,000 2.94% Total miscellaneous 235,000 1,090,000 496,000 445,000 - 475,000 30,000 6.74% 0.00% Total miscellaneous 259,425 1,114,689 521,153 472,283 24,554 501,961 29,678 6.28% Debt Service (100 - 4750): Debt Service ESP 8011 Lease payable - - 20,268 24,323 14,789 18,331 (5,992) -24.64% 8021 Interest - - - - 5,623 6,165 6,165 0.00% Total debt service - - 20,268 24,323 20,412 24,496 173 0.71% 2017 Budget Summary 45 Fund: 100 Department: 4653 Convention & Visitor's Bureau Account Description 2014 2015 2016 2017 Description 3045 N Metro Convention Bureau 50,350 53,200 60,800 61,750 Payment of 95% of hotel/motel tax collections to (3% tax on gross receipts) support the promotion of tourism. (City retains 5% for administration) 50,350 53,200 60,800 61,750 Fund: 100 Department: 4700 Miscellaneous Account Description 2014 2015 2016 2017 Description 0750 Fitness program 6,500 6,500 6,500 6,500 Fitness program (maximum $55/month paid with employee sick leave time). 6,500 6,500 6,500 6,500 3065 Family & youth social services 19,763 20,178 20,783 20,461 Northeast Youth and Family Services (NYFS)(1% - 2017) 19,763 20,178 20,783 20,461 9900 Transfers - miscellaneous - 10,000 50,000 50,000 Transfer to Economic Development Authority (EDA) - 50,122 75,000 75,000 Transfer to Special Projects fund - 60,122 125,000 125,000 9900 Transfers - miscellaneous 100,000 110,000 150,000 175,000 Transfer to Vehicle & Equipment Fund 100,000 110,000 150,000 175,000 9990 Community Center 170,000 170,000 170,000 175,000 Subsidy for Community Center operating costs 170,000 170,000 170,000 175,000 296,263 366,800 472,283 501,961 Fund: 100 Department: 4750 Debt Service Account Description 2014 2015 2016 2017 Description 8011 Lease payable - - 24,323 18,331 Lease payable Energy Savings Program 8021 Interest - - - 6,165 Interest - - 24,323 24,496 46 THIS PAGE LEFT BLANK INTENTIONALLY 47 Corrected November 14, 2016 at 10:05 A.M. RESOLUTION 8655 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVE A 2014 MUNICIPAL INFLOW AND INFILTRATION GRANT REQUEST TO THE METROPOLITAN COUNCIL WHEREAS, the Minnesota State Legislature has appropriated $4,156,800 in general obligation bond funds for grants to municipalities to reduce Inflow and Infiltration (I&I) in their public system infrastructure; and, WHEREAS, the Metropolitan Council Environmental Services (MCES) was identified as the 2014 Municipal Inflow and Infiltration Grant Program (the Program) administrator; and, WHEREAS, the MCES has identified the City of Mounds View as one of many metro cities having excessive quantities of stormwater and groundwater, commonly referred to as I&I, entering the public sanitary system; and, WHEREAS, to facilitate I&I reduction, the MCES is offering a Preliminary Minimum Allocation of $25,000 per metro city, with provisions for future distribution of available funding until the total of $4,156,800 has been expended; and WHEREAS, the Public Works Department has identified public sanitary sewer system components requiring rehabilitation to minimize or eliminate excessive I&I. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. The City Council approves the application for the MCES 2014 Municipal Inflow and Infiltration Grant Program. 2. The City will retain all receipts and invoices for eligible repairs and that the MCES shall have reasonable access to audit these records upon request. Adopted this 14th day of November, 2016 ____________________________________ Joe Flaherty, Mayor ATTEST: ____________________________________ James Ericson, City Administrator (SEAL)