HomeMy WebLinkAboutAgenda Packets - 2016/11/28CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
MOUNDS VIEW CITY HALL
Monday, November 28, 2016
7:00 p.m.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller
4. APPROVAL OF AGENDA
5. PUBLIC INPUT:
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give
your full name and address for the minutes. Also, please limit your comments to three
minutes.
6. SPECIAL ORDER OF BUSINESS
7. COUNCIL BUSINESS
A. 7:00 pm Public Hearing, Resolution 8666 Adopting a Special Assessment Levy for
Unpaid Administrative Offense Charges
B. First Reading of Ordinance 929, an Ordinance Amending Chapter 405 of the
Mounds View City Code to Decrease the Membership of the Parks, Recreation and
Forestry Commission from Nine to Seven Members
C. Resolution 8660, a Resolution to Consider and Approve the 2017 Fee Schedule
D. First Reading and Introduction of Ordinance 928 Approving Planning and
Development Fees
E. First Reading and Introduction of Ordinance 930 Establishing Residency
Restrictions for Level 3 Predatory Offenders
F. (1) Consider Resolution 8670, approving a Development Review of the Public
Works Facility expansion for property at 2466 Bronson Dr;
(2) 7:00 pm Public Hearing to consider Resolution 8670, approving a Conditional
Use Permit for open and outdoor storage as an accessory use;
(3) 7:00 pm Public Hearing to consider Resolution 8671, approving a Conditional
Use Permit for the storage of flammable liquids over 800 gallons above ground.
G. Resolution 8672, Approve Purchase of Replacement Water Operating Valve at
Water Treatment Plant 1
8. CONSENT AGENDA
A. Resolution 8668, a Resolution Approving the 2017 SCORE Recycling Grant
B. Resolution 8667 Adopting a Minnesota Government Data Practices Act Policy and
Designating the Responsible Authority and Compliance Official
C. Set a Public Hearing for Monday, December 12, 2016, at 7:00 pm, to Consider
Ordinance 928 Approving Planning and Development Fees
D. Set a Public Hearing for Monday, December 12, 2016, at 7:00 pm, to Consider
Ordinance 929, an Ordinance Revising Section 405.02 of the City Code Relating to
the Park, Recreation and Forestry Commission Membership
City Council Agenda
Monday, November 28, 2016
Page 2
9. JUST AND CORRECT CLAIMS
10. APPROVAL OF MINUTES
A. October 24, 2016, City Council Minutes
B. November 14, 2016, City Council Minutes
11. REPORTS
A. Reports of Mayor and Council
B. Reports of Staff
1. Police Chief Report
2. City Administrator Report
C. Reports of City Attorney
12. Truth in Taxation Meeting: Monday, December 5, 2016, at 6:00 pm
Next Council Work Session: Monday, December 5, 2016, at 7:00 pm
Next Council Meeting: Monday, December 12, 2016, at 7:00 pm
13. ADJOURNMENT
City of Mounds View
Unpaid City Charges November
Certify 16 for Pay 17
Resolution 8666
59201707
One year assessments
Interest rate 5.5%
PID#Name Address Charge Admin Fee Total Amount
053023410008 Raees Ahmed Chohan 5701 Quincy Street Mounds View, MN 55112 150.00 35.00 185.00
063023340089 Naoufel Soussi 2832 Mounds View Blvd Mounds View, MN 55112 150.00 35.00 185.00
083023210047 Zulfiquer Punjani 2406/2408 County Road I Mounds View, MN 55112 450.00 35.00 485.00
855.00
Item No: 7.A
Meeting Date: November 28, 2016
Type of Business: Council Business
Administrator Review: _____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Mark Beer, Finance Director
Item Title/Subject: Public Hearing to Receive Public Input and Pass Upon
Resolution 8666 Adopting a Special Assessment Levy for Unpaid
Administrative Offense Charges
A public hearing is scheduled for 7:00 P.M. or as soon thereafter to receive public input regarding
the proposed assessment of unpaid administrative offense charges. Individual notices of the
meeting were sent by first class mail to the affected property owners.
The property owner may pay the amount due by 4:30 P.M. on Monday, November 28, 2016 in order
to avoid the $35.00 administrative fee. The owner may prepay the assessment between November
29, 2016 and December 28, 2016 without paying additional interest. After that, interest at the rate
of 5.50% will accrue from November 28, 2016 through the payment date. This interest rate and
administrative fee were set by the City Council in Resolution 7135.
On or after December 30, 2016, we will forward the assessment roll to Ramsey County for collection
with the 2017 property taxes.
Respectfully submitted,
___________________________
Mark Beer, Finance Director
RESOLUTION NO. 8666
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
Adopting a Special Assessment Levy for Unpaid Administrative Offense Charges
WHEREAS, pursuant to proper notice given as required by law, the City Council has met
and heard and passed upon all objections to the proposed assessment for unpaid administrative
offense charges.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds View
that:
1. Such proposed assessment roll, a copy of which is attached hereto and made a part
hereof, is accepted and shall constitute the special assessments against the lands named
therein, and each tract of land therein is hereby found to be benefited by unpaid
administrative offense charges in the amount of the assessment levied against it.
2. The assessments as adopted and confirmed shall be payable in with ad valorem taxes in
2017 in one annual installment with interest thereon at five and one half (5.5) percent per
annum, and shall bear interest on the entire assessment from November 28, 2016
through December 31, 2017.
3. The owner of any property so assessed may at any time prior to the certification of the
assessment to the County Auditor pay the whole of the assessment, with interest accrued
to the date of payment, to the City Treasurer, except that no interest shall be charged if
the entire assessment is paid within 30 days from the adoption of this resolution; and the
owner may, at any time thereafter, pay to the City Treasurer the entire amount of the
assessment, with interest from the date of adoption of this resolution through the date of
payment, such payment must be made before November 30th, or interest will be charged
through December of the succeeding year.
4. The City Administrator shall forthwith transmit a certified duplicate of this assessment to
the County Auditor to be extended on the property tax lists of the county, and such
assessments shall be collected and paid over in the same manner as other municipal
taxes.
Adopted this 28rd Day of November 2016.
______________________________
Joe Flaherty, Mayor
(ATTEST)
______________________________
Jim Ericson, City Administrator
(SEAL)
Item No: 07B
Meeting Date: November 28, 2016
Type of Business: CB
Administrator Review : ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: First Reading of Ordinance 929, an Ordinance Amending
Chapter 405 of the Mounds View City Code to Decrease the
Membership of the Parks, Recreation and Forestry
Commission from Nine to Seven Members
REVISED AS OF 11/28/2016 AT 4:00 P.M.
Background:
In 2013, the City Council passed Ordinance 877 to increase the members from seven to nine
on the Parks, Recreation and Forestry Commission. This was also recommended by the
Parks, Recreation and Forestry Commission.
At the October 27, 2016 Parks, Recreation and Forestry Commission Meeting, the
Commission requested a code amendment to decrease the number of members from nine to
seven members. This is due to the challenges of filling vacant positions on the Commission.
Discussion:
Attached is Ordinance 929, which amends Section 405.02 of the Mounds View City Code to
allow seven members to be appointed to the Parks, Recreation and Forestry Commission.
This is due to the challenges of filling vacant positions on the Commission. Changes to this
section are highlighted in red and blue.
405.02: MEMBERSHIP; OATH; COMPENSATION:
Subd. 1. Appointment of Members: The Commission shall consist of nine (9) seven (7)
members appointed by the City Council and based on the recommendation of the
Parks and Recreation Commission, from the applications submitted. Based upon the
recommendation of the Parks and Recreation Commission, the City Council shall
appoint a chairperson.
Item 07B
November 28, 2016, City Council Meeting
Page 2
Recommendation:
Staff recommends adoption of Ordinance 929.
Respectfully submitted,
_______________________
Desaree Crane
ORDINANCE 929
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE AMENDING CHAPTER 405 OF THE CITY CODE TO INCREASE
DECREASE APPOINTMENT OF MEMBERS FROM SEVEN TO NINE NINE TO SEVEN
ON THE
PARKS, RECREATION, AND FORESTRY COMMISSION
THE CITY OF MOUNDS VIEW ORDAINS:
SECTION 1. The City Council of the City of Mounds View hereby amends Chapter 405.02,
subd 1, of the Mounds View City Code pertaining to “Appointment of Members” by deleting
the stricken language and adding the underlined text as follows:
405.02: MEMBERSHIP; OATH; COMPENSATION:
Subd. 1. Appointment of Members: The Commission shall consist of nine (9) seven (7)
appointed by the City Council and based on the recommendation of the Parks and
Recreation Commission, from the applications submitted. Based upon the
recommendation of the Parks and Recreation Commission, the City Council shall
appoint a chairperson.
SECTION 2. In accordance with Section 3.07 of the City Charter, City staff shall have the
following summary printed in the official City newspaper in lieu of the complete ordinance:
On December 12, 2016, the City Council adopted Ordinance 929 that amends Chapter
405.02, subd. 1, of the Mounds View City Code to increase appointment of members from
nine to seven members on the Parks, Recreation and Forestry Commission. A printed copy
of the ordinance is available to view during regular business hours at Mounds View City Hall
and is available on line at the City’s web site located at www.ci.mounds-view.mn.us.
SECTION 3. This ordinance takes effect 30 days after its publication in the official City
newspaper.
INTRODUCTION AND FIRST READING by the Mounds View City Council this 28th day of
November, 2016.
SECOND READING AND ADOPTION by the Mounds View City Council this 12th day of
December, 2016.
PUBLICATION DATE: ______________
Ordinance 929
Page 2
Adopted this 28th day of November, 2016.
______
Joe Flaherty, Mayor
ATTEST:
____________________________
James Ericson, City Administrator
(seal)
Item No: 07C
Meeting Date: November 28, 2016
Type of Business: Council Business
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Item Title/Subject: Resolution 8660 Approving the 2017 Fee Schedule
Introduction:
The City Council reviewed the draft 2017 Fee Schedule at the November 7 Work Session.
Staff reviewed the proposed changes and suggested further changes might be forthcoming
regarding the building permit valuation table, and roofing / siding permit fees.
Discussion:
Revisions to the Fee Schedule are highlighted in red (deletions) and blue (additions). The
only changes to the draft fee schedule that was presented to the City Council at the
November work session are as follows:
• Delete most specific valuations, reference State valuation schedule (Pages 3 & 4)
• Simplify demolition, windows/doors, roofing, siding and sign fees (Pages 5 & 7)
• Streamline fees for pools (Page 8)
• Deletion of fee for B&W 24 x 36 photocopies (Page 11)
• Increase Street Light Fee (Page 21)
Recommendation:
Staff recommends approval of Resolution 8660, a resolution approving the attached 2017
Fee Schedule.
Respectfully Submitted,
_______________________
James Ericson
RESOLUTION NO. 8660
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION ADOPTING THE 2017 FEE SCHEDULE
WHEREAS, revisions and updates to the Fee Schedule are necessary; and
WHEREAS, each City of Mounds View Department Head has reviewed all fees
relevant to his/her department and recommended changes to the City Council where
necessary; and
WHEREAS, the City Council reviewed the final draft of the 2017 Fee Schedule.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Mounds
View does hereby approve the 2017 Fee Schedule, which is attached to this resolution.
Adopted this 28th day of November, 2016.
_____________________________________
Joe Flaherty, Mayor
ATTEST:
_____________________________________
James Ericson, City Administrator
(seal)
Item No: 07C
Meeting Date: November 28, 2016
Type of Business: Council Business
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Item Title/Subject: Resolution 8660 Approving the 2017 Fee Schedule
Introduction:
The City Council reviewed the draft 2017 Fee Schedule at the November 7 Work Session.
Staff reviewed the proposed changes and suggested further changes might be forthcoming
regarding the building permit valuation table, and roofing / siding permit fees.
Discussion:
Revisions to the Fee Schedule are highlighted in red (deletions) and blue (additions). The
only changes to the draft fee schedule that was presented to the City Council at the
November work session are as follows:
• Delete most specific valuations, reference State valuation schedule (Pages 3 & 4)
• Simplify demolition, windows/doors, roofing, siding and sign fees (Pages 5 & 7)
• Streamline fees for pools (Page 8)
• Deletion of fee for B&W 24 x 36 photocopies (Page 11)
• Increase Street Light Fee (Page 21)
Recommendation:
Staff recommends approval of Resolution 8660, a resolution approving the attached 2017
Fee Schedule.
Respectfully Submitted,
_______________________
James Ericson
RESOLUTION NO. 8660
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION ADOPTING THE 2017 FEE SCHEDULE
WHEREAS, revisions and updates to the Fee Schedule are necessary; and
WHEREAS, each City of Mounds View Department Head has reviewed all fees
relevant to his/her department and recommended changes to the City Council where
necessary; and
WHEREAS, the City Council reviewed the final draft of the 2017 Fee Schedule.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Mounds
View does hereby approve the 2017 Fee Schedule, which is attached to this resolution.
Adopted this 28th day of November, 2016.
_____________________________________
Joe Flaherty, Mayor
ATTEST:
_____________________________________
James Ericson, City Administrator
(seal)
Approved: September 26, 2016
Council Review November 28, 2016
2017 Fee Schedule Page 1 of 21
I. ........................ Building/Community Dev. Related Fees P. 3
a. ............................................................................... Valuation Table P. 3
b. ..................................................................................... Surcharges P. 4
c. ............................General Construction, Home, Building Permits, Misc. P. 4
Accessory Buildings
Additions & Remodels, Residential
Deck
Demolition & Wrecking
Door/Window Installation
Driveways, Sidewalks, Parking Lots
and Patios
Electrical Work
Elevators
Fences / Kennels
Fire Permits
Fireplaces
HVAC
Irrigation Systems
Manufactured Homes
Moving Buildings
Plumbing Work
Porch
Raising, Shoring
Reshingling
Re-siding/Stucco
Satellite Dishes
Sheds
Signs/Billboards
Sprinkler Systems
Swimming Pools
Temporary Office
Tent, Temporary
Telecommunication Antenna
Warehouse Racking Systems
(commercial)
Windows
d. ................................................ Other Inspections/Planning Fees P. 8
Building Inspections
Change of Address
Comprehensive Plan Amendment
Conditional Use Permit
Contractor Licenses
Development/Site Plan Review
Escrow
Housing and Fire Inspection Fees
Interim Use Permit
Interim Use Permit Amendment
Investigation Fee
Lead Safety Certification Verification
Park Dedication Fee
Plan Review Fee
Planned Unit Development/Amendment
Refund Policy
Rezoning
Street or Easement Vacation
Subdivisions
Text Amendment, Zoning Code
Text Amendment, Other Code
Variance
Wetland Alteration Permit
Wetland Buffer Permit
Zoning Letter
II. .............. Miscellaneous (copies, maps, agendas, etc.) P. 10
Certified Copies
Filing Fee for Public Office
Insufficient Fund Checks (NSF)
Municipal Code
Notary Public
Pending Assessment Search
Photocopies
DVD Copies
Zoning Code CD Rom
50th Anniversary Cookbook
Mounds View History Book
2017 Fee Schedule Page 2 of 21
III…….……………. Police/ Administrative Offenses P. 10
IV. ................................................................... Licenses P. 12
Amusement Centers/ Devises/Rides,
Carnivals, Circuses
Automobile Sales
Bowling Alley
Cigarette and Tobacco
Contractor’s License
Dog Licenses
Garbage and Rubbish Hauler License
Gasoline Station License
Kennel License
Liquor Licenses/Investigation Fee
Rental Dwelling License/Transfer
Rental Dwelling Conversion Fee
Pawn Shops
Peddlers/Transient Merchant
Recuperation of Half Way House
Restaurant License
Therapeutic Massage/Investigation
V. ...... Park, Recreation, and MVCC Facility Rental Fees P. 14
Banquet and Conference Center Rental
Gymnasium Rental
Athletic Field Rental
Park Building and Picnic Shelter Rental
VI. ......................................... Public Works Related Fees P. 18
Call Out Rate Schedule
Right-of Way Management Fees
Municipal Water System Fees
Municipal Sanitary Sewer System Fees
Surface Water Management Utility Fees
Street Lighting Utility Fees
Construction Site and land Disturbance Fees
Other Management Public Works Fees
2017 Fee Schedule Page 3 of 21
I. BUILDING/COMMUNITY DEVELOPMENT RELATED FEES
A. V ALUATION TABLE
The following Valuation Table shall be used to determine fees for those permits indicated below
and in all cases where the work is of such a nature that the permit fees cannot be determined from
the schedule established below for such work. The minimum fee for all permits shall be $29.50
for residential permits and $49.50 for commercial permits unless otherwise specified.
$1 to $500 $29.50
$501 to $2,000 $28 for the first $500 plus $3.70 for each
additional $100 or fraction thereof, to and
including $2,000
$2,001 to $25,000 $83.50 for the first $2,000 plus $16.55 for each
additional $1,000 or fraction thereof, to and
including $25,000
$25,001 to $50,000 $464.15 for the first $25,000 plus $12 for each
additional $1,000 or fraction thereof, to and
including $50,000
$50,001 to $100,000 $764.15 for the first $50,000 plus $8.45 for each
additional $1,000 or fraction thereof, to and
including $100,000
$101,001 to $500,000 $1,186.65 for the first $100,000 plus $6.75 for
each additional $1,000 or fraction thereof, to and
including $500,000
$500,001 to $1,000,000 $3,886.65 for the first $500,000 plus $5.50 for
each additional $1,000 or fraction thereof, to and
including $1,000,000
$1,000,001 and up $6,636.65 for the first $1,000,000 plus $4.50 for
each additional $1,000 or fraction thereof
Specific Valuations
The City has adopted the State of Minnesota Building Valuation Table which shall apply to most
construction activity, except as noted below.
Accessory Buildings: Garages & Sheds
Attached Garage $29.49 per sq. ft.
Detached Garages & Sheds, > 200 120 sq.
ft. (w/ concrete floor)
$16.23 per sq. ft. 50% of attached garage
valuation
Detached Garages & Sheds, > 120 sq. ft.
(w/ wood floor)
$10.32 per sq. ft.
Carport / Lean-to $14.75 per sq. ft.
Residential Dwelling Additions
First Floor and basic floor area $86.02 per sq. ft.
Second Floor $66.66 per sq. ft.
Shell Only $48.94 per sq. ft.
Addition (mobile home) $27.98 per sq. ft.
2017 Fee Schedule Page 4 of 21
Gazebo/Outdoor Living Room $30.05 per sq ft.
Basement
Unfinished, New Construction $16.94 per sq. ft.
Finished, New Construction $28.64 per sq. ft.
Basement Finish/Remodel, Existing $11.49 per sq. ft
General Remodel $23.00 per sq. ft.
Deck
Residential $10.22 per sq. ft.
Porch / Gazebo
Open/Screen only $25.93 per sq. ft. 40% of Residential
Valuation
Three-Season (wood frame/windows/doors
Not Heated)
$54.42 per sq. ft.
Swimming Pools (See Chapter 1009)
Above ground--Permanent (over 24” in
depth and over 5,000 gallons)
$8.24 per sq. ft.
Below ground $32.78 per sq. ft.
Above ground – Temporary (over 24” in
depth and under 5,000 gallons)
$30 (zoning permit)
B. SURCHARGES
Building Surcharge: Where the fee for the permit is based upon valuation, the surcharge is as
follows:
Building Surcharge
(For valuation-based permits, the surcharge is as follows)
Valuation of Work Surcharge Computation
$1,000,000 or less .0005 x valuation
$1,000,000 to $2,000,000 $500 + .0004 x (Value - $1,000,000)
$2,000,000 to $3,000,000 $900 + .0003 x (Value - $2,000,000)
$3,000,000 to $4,000,000 $1,200 + .0002 x (Value - $3,000,000)
$4,000,000 to $5,000,000 $1,400 + .0001 x (Value - $4,000,000)
Greater than $5,000,000 $1,500 + .00005 x (Value - $5,000,000)
For fixed-fee permits, the surcharge shall be $1.00 per permit (or .0005 of the permit fee if
permit fee exceeds $10,000).
Heating & Plumbing Surcharge
Residential $1.00 per permit (or .0005 of the permit fee if
fee exceeds $10,010 10,000).
Commercial Use the above table
C. GENERAL CONSTRUCTION, HOME, MISCELLANEOUS BUILDING PERMITS.
(Surcharges not included in all figures listed below -- See Surcharge Section in Chapter 1006 for
more information)
Accessory Buildings > 200 Square Feet Use valuation table
Additions or Remodels Use valuation table
Basement Finish $100 (plus $1.00 surcharge)
Columbarium $30 (no surcharge)
2017 Fee Schedule Page 5 of 21
Deck 30” and under, or not attached to
dwelling
Deck above 30”
$30 (no surcharge)
$100 (plus $1.00 surcharge) Use valuation
table
Demolition and Wrecking
Residential $40
Commercial $75
$30 plus $3.00 per 1,000 cubic feet or
fraction thereof over 2,000 cubic (feet plus
$1.00 surcharge)
Residential Door or Window Installation
Change Opening/Egress $60 $40 for first windows/door plus $12.50
for each additional window/door (plus a
$1.00 surcharge)
Use Existing Rough opening $40 $30 for first window/door plus $5.00 for
each additional window/door (plus $1.00
surcharge)
Drain Tile $40 (plus $1.00 surcharge)
Driveways, Sidewalks, Parking Lots, Patios; New Installation or Overlay (No Surcharge)
* A Right-of-way permit is also required for any construction that disrupts City-owned streets,
curbing, sidewalks, etc. (No permit required for sealcoating or overlays without expansion.)
Residential
(R-1 or R-2 Overlay or Seal Coat with no
expansion, no permit needed.)
R-3 or R-4 Overlay
Commercial
Commercial Overlay
Commercial Seal Coat
RESIDENTIAL
R1 or R2 Driveway
R1 or R2 Patio or Sidewalk
R1 or R2 Gravel*
R3, R4 & R5 Driveway/Parking Lot
R3, R4 & R5 Patio or Sidewalk
COMMERCIAL/INDUSTRIAL**
Driveway / Parking Lots
Patio / Sidewalk
* Refer to Zoning Code for Gravel limitations
** Includes churches and schools
Concrete/Asphalt/Brick: $30 for first 500
square feet plus $2 for each additional 100
square feet or fraction thereof (no surcharge)
Gravel*: $20 (no surcharge)
* See zoning code for gravel limitations.
$25 for first 500 square feet plus $2 for each
additional 500 square feet.
Use Valuation Table
$30 plus $2 for every 500 square feet or
faction thereof
No permit required
$45
$30
$25
$75
$50
$150
$75
Electrical Work -- Same as established by the Minnesota State Board of Electricity.
Elevators Use valuation table
2017 Fee Schedule Page 6 of 21
Fences/Kennels
Seven feet and below
Above seven feet
$30 per installation (no surcharge)
$40 per installation (plus $1.00 surcharge)
Fire Permits
Fire (All Fire permits unless noted
otherwise)
Fire Works Display
Fireworks Sales
Temporary Tent
Tank Installation (fuel, oil, gas, etc.)
Tank Removal (fuel, oil, gas, etc.)
Operational Permits
$100
$100
$350 (business selling only fireworks)
$100 (business selling fireworks & other
retail)
$50
$100 per tank (no surcharge)
$50 per tank (no surcharge)
$50 (annually)
Fireplaces
Wood/Corn burning Stove (Building Permit)
Gas Fireplace
$30 plus $1.00 surcharge
See Mechanical
Insulation $30 plus $1.00 surcharge
Manufactured Homes (See Chapter 1110)
Installation Permit Use valuation table
Mechanical (Gas hook up) $25 (plus $5.00 surcharge)
Installation Escrow $500 per permit
Mechanical (Heating, Ventilation, Air Conditioning & Gas)
Residential:
Air Conditioning
Furnace
Air Exchanger
Sheet Metal/Duct Work
Ventilation Systems
Gas Fireplace
Gas/Oil Piping
Steam, Hot Water Heating
$35 per unit
$35 per unit replacement, $45 per unit new
$35 per unit
$35
$20 for first fan plus $5 for each add’l fan
$40 (includes incidental piping)
$35 per unit
$40 per unit
Commercial Use valuation table plus surcharge of .0005
of contract price)
Irrigation System (Back Flow Preventer) See Plumbing Fees
Moving Buildings (See Chapter 1007)
Principal Structure $175 per building (plus $1.00 surcharge)
Accessory Structure (larger than 400sq. ft.) $50 per building (plus $1.00 surcharge)
Accessory Structure (400 sq. ft. or less) $30
2017 Fee Schedule Page 7 of 21
Plumbing Work - (Chapter 1004)
Residential - Plumbing fixture, devices,
Connections (Value more than $500)
Residential - Plumbing fixture, devices,
Connections (Value $500 or less)
Commercial (4 units and up)
$26 plus $8 per fixture (plus $1.00
surcharge)
$15 or 5% of value, whichever is greater
(plus $1.00 surcharge)
Use valuation table plus surcharge at .0005
times contract price
Porch Use valuation table
Raising, shoring Use valuation table
Re-shingling
Residential, full (Re-shingling permit not
required for buildings under 200 120
square feet)
Residential, partial
Commercial
$100 $25 for this first 500 square feet plus
$4 for each additional 100 square feet or
fraction thereof (plus $1.00 surcharge)
$50
Use Valuation Table
Re-siding / Stucco
Residential, full (Re-siding permit not
required for buildings under 200 120
square feet)
Residential, partial
Soffit/Fascia only (fee not required if
included with siding permit)
$100 $25 for the first 500 square feet plus
$4 for each additional 100 square feet or
fraction thereof (plus $1.00 surcharge)
$50
Soffit/Fascia: $30 per installation (plus 5.00
surcharge)
Commercial Use Valuation Table
Retaining Wall
Four feet and below
Above four feet
$30 (no surcharge)
$40 (plus $1.00 surcharge)
Satellite Dishes (See Chapter 1103.18)
(no permit required for mini dish systems)
$30 per installation (plus $1.00 surcharge)
Renewable Energy Systems (Solar,
geothermal, wind energy conversion)
$100
Sheds (120 200 square feet and less) $30 (no surcharge)
Signs (Zoning Permit, no surcharge) & Billboards (Building Permit, surcharge) See Chapter
1008
Signs up to 100 sq ft. $75 $50 for the first 24 square feet plus
$5.00 for each additional 25 square feet or
fraction thereof up to 100 square
Signs 100 sq. ft. and over $95 $75 for the first 100 square feet plus
$10 for each additional 100 square feet or
fraction thereof
Signs re-facing or altering $40 per installation
Temporary Signs $40 per 21 day period (Limit 4 permits per
year plus one additional permit for a banner
Billboards/Billboard Alterations (includes
footings)
$250 per billboard (plus $1.00 surcharge)
Sprinkler Systems (Fire Suppression)
Sprinkler; Residential Use Valuation Table
2017 Fee Schedule Page 8 of 21
(City fees waived for systems installed
voluntarily)
Sprinkler; Commercial Use valuation table plus surcharge at .0005
times the contract price
Sprinkler Plan Check Fee 65% of permit fee (for new construction or
20 heads or more only)
Residential Swimming Pools
Below Ground Permanent (above or below
ground)
$50 Use Valuation Table (plus $1.00
surcharge)
Above Ground Temporary (52” high or
less)
$30 $25 (plus $1.00 surcharge)
Telecommunication Antenna
(Building Permit Fee, see also Chapter 1124)
Repairs/Alterations/Swapping of Adding
Antennas to Existing System (City or Private
Property)
Use Valuation Table
$250 per permit
Warehouse Racking Systems (commercial) Use Valuation Table
Windows See Door/Window Installation
2017 Fee Schedule Page 9 of 21
D. OTHER INSPECTIONS / PLANNING FEES
Applicants are responsible for all costs incurred associated with the filing, review and
processing of development applications. Such fees are to be paid in escrow up front or upon
receipt of statement from the City of Mounds View. Fees may include but are not limited to
costs for consultants retained by the City, consultant planning services, attorney, and engineer
fees. A deposit may also be required to cover costs of public notices, materials and staff time
spent in the review, research or preparation of materials associated with this application. The
applicant shall be responsible for all reasonable incurred costs in excess of the initial fee
and/or deposit amount. Any portion of the deposit not spent or encumbered shall be refunded
to the applicant within 30 days after consideration of the application is completed. Payment of
park dedication fees is required with subdivision applications. Application fees are not
refundable.
Building Inspections
Inspections conducted outside of normal
business hours
$63.25/hr. (Minimum charge two hours)
Inspections for which no fee is specifically
indicated
$63.25/hr. (Minimum charge - one half hour)
Reinspection Fees $63.25/hr.
Change of Address $150
Comprehensive Plan Amendment $500
Conditional Use Permit (CUP)
R-1 to R-2 $200
All other Districts $400
CUP Amendment Same as CUP Fee
Contractor Licenses (See Chapter 1001) $60 (after July 31st , $40)
Contractors (State) License Verification Fee $5 per permit (See building procedures)
Development/Site Plan Review $400
Escrow – Manufactured Homes $500 each permit
Escrow – Occupancy
a. Seed/Sod/Landscaping
b. As-built grading survey (covers grading
and survey completion)
c. Driveway Installation
d. Curb cut modifications
e. Site clean-up
f. Stormwater management/drainage
features/site erosion
g. Right-of-way restoration
h. Any other item as determined by the
Building Official
$1,000 for each item listed
Housing Inspection Fees (See Chapter 1012)
Initial and Follow up Inspection/no show) No charge
Each Additional Inspection/no show) $63.25/inspection (approved by Resolution
7330)
Interim Use Permit (IUP) $400
IUP Amendment $400
Investigation Fee Equivalent to permit fee (when work
commences without an approved permit)
2017 Fee Schedule Page 10 of 21
Lead Safety Certification Verification Fee $5
Park Dedication Fee (See Ordinance 745) Up to 10% of fair market land value
Plan Review Fee (Payment may be required
before plans are reviewed)
Additional Plan Review Fee required by
changes, additions or revisions to plans
Plan review for outside consultants for plan
checking and inspections, or both.
Plan Review Fee -- “Similar”
65 percent of permit fee for all commercial
permits and for residential permits for new
dwellings, dwelling additions, garages,
garage additions, decks, sheds over 216
square feet, and major remodeling.
$47/ hr. (Minimum charge one half hour)
Actual costs including administrative and
overhead costs.
Where all units are the same or similar, each
unit after first shall be 25% of original fee.
Planned Unit Development (PUD) (See
Chapter 1120)
$750
PUD Amendment $400
Refund Policy, Permits
Plan Review
State Surcharge
All but $40 of the permit fee can be refunded
within 100 days of application if work has not
commenced.
Plan review may not be refunded after review has
been completed; otherwise 100%)
100%
Rezoning $500
Street or Easement Vacation $250
Subdivisions
Minor Subdivision
Reapproval Fee
$350 $400
$50
Major Subdivision
Reapproval Fee
$700 $750
$100
Text Amendment, Zoning Code $400
Text Amendment, Other City Code $300
Variance
R-1, R-2 (Administrative) $100 (additional $125 if formal variance is
required)
R-1, R-2 (Formal) $200
All Other Zoning Districts $400
Wetland Buffer Permit
R-1 and R-2 $30
All Other Districts $100
Wetland Alteration Permit
R-1 and R-2 $200
All Other Districts $350
Zoning Code Review $200
Zoning Letter $50
2017 Fee Schedule Page 11 of 21
II. MISCELLANEOUS FEES
Certified Copies $5 plus photocopy fee of .25 per page
Filing Fee for Public Office See Mounds View City Charter
Insufficient Funds (NSF) checks (returned or
NSF checks)
$30
Municipal Code $200
Notary Public $5 per signature plus any photocopy
charges
Photocopies Black/White (8 ½” x 11”): $0.25/printed side
Black/White (11” x 17”): $0.50 /printed side
Black/White (24”x 36”): $2.00/printed side
Color (8 ½” x 11”): $1.00/printed side
Color (11” x 17”): $2.50/printed side
Color (24”x 36”): $10.00/printed side
Pending Assessments Search $10
CD or DVD Copies $15
Zoning Code CD Rom $15
50th Anniversary Mounds View Cookbook
Mounds View History Book
$5
$5 10
III. POLICE/ADMINISTRATIVE OFFENSES
Crime Free Multi Housing Participant No charge
Fingerprint Cards $20 for first card/$5 for each add’l card
Police/Accident Reports .25 for each page
Police Reports Research $50 per hour research fee for all requests
exceeding 100 pages.
Certified Copy of Report $5 for certification and .25 per page
Color Printed Copy $2.00/page
35mm Standard Photos $1.00/print
Cassette or Video tape $25.00
Electronic copies to Digital Media $15.00 per disc
Impound Vehicle Storage Fee $15.00 per day
30’ Stop Sign $15
Alcohol in public $50
Animal Violations Fee $25 for the 1st violation within 12 months
$50 for the 2nd violation within 12 months
$75 for the 3rd and subsequent violations
w/in 12 months
Building and Fire Code $150
Blocking Driveways $100
False Alarm Charges $50 Third false alarm in a 12 month
period
$75 for each false alarm in excess of
three in a twelve month period
Fire Hydrant $25
Fire Lane $25
2017 Fee Schedule Page 12 of 21
Garbage Dumping $100
Handicap Zone $200
House Numbers $25
Junk Vehicles See Property Based Violations
Junk & Debris See Property Based Violations
Loads limits $150
Loitering $25
Other Illegal Parking $15
Park and Recreation (Chapter 909) $25
Regulated Business Activity (Title 500) $100
Signs (Chapter 1008) $100
Snowbirds $25
Loud Parties/Noise: Mufflers, Stereos and
other violations of State and City Noise Codes
$50
Property Based Violations 1st Offense: $150
2nd Offense (within 12 months): $300
3rd Offense (within 12 months): $450
Administrative Hearing: $50
Tobacco Penalties, Sale to Minors:
Administrative Penalties for Individuals
First Offense
Subsequent Offenses
$100
The fine increases by $50 for each
subsequent offense within a 24 month
period
Truck parking $25
Watering Ban Violations
1st violation Written Warning
2nd violation $25
3rd violation $50
4th violation $100
5th violation $200
6th violation Turned over to the
City Attorney for
criminal prosecution
Wetlands (Chapter 1010) $150
Zoning (Title 1100) $150
2017 Fee Schedule Page 13 of 21
IV. LICENSES – All Licenses are Subject to a 20% Late Fee
Amusement Devices and Centers (Chapter 506) $16 per location plus $16 per machine
Automobile Sales (Chapter 510) $204 per year
Amusement Rides, Carnivals, Circuses (Chapter
506)
$133 for first day plus $21 for each additional
day
Bowling Alleys (Chapter 507) $21 per alley
Christmas Tree Sales $204 per month
Cigarette and Tobacco License Fee (Chapter
512)
$330 per year
Contractor License $60 per year
Prorated after July 31st $40
Dog Licenses (decreased by 50% after one year)
Spayed or neutered $12 for two years
Unsprayed or Unneutered $20 for two years
Duplicate tags $5
Donation Collection Bin $100 per year, per bin
Garbage and Rubbish Hauler (Chapter 603) $120 plus $50 per vehicle per year
Gasoline Stations (Chapter 509) Gasoline
Stations (Chapter 509)
$75 plus $25 per pump
Keeping of Chickens/Ducks License $100 for initial yearly permit, then $30 for
yearly renewal
Keeping of Honeybees License $50
Kennel (Chapter 701)
Residential $45 per year
Commercial $80 per year
Liquor Licenses (Chapter 502, 503)
On-Sale, Intoxicating $.65 per square foot for that space which is
used primarily as bar area and $.53 per
square foot for that space which is used
primarily as dining area with a minimum fee of
$3,000 and a maximum fee of $10,000
On-Sale, Sunday Sales $200 per year
State Liquor Certificate $20 per year
On-Sale Brewery Taproom License $800 per year
Off-Sale Brewery Malt Liquor License $200 per year
On-Sale Microdistillery License $800 per year
Off-Sale Microdistillery License $200 per year
Sunday Growler Sales $200 per year
On-Sale Wine $800 per year
Off-Sale Intoxicating $200 per year
Bottle Club $330 per year
On-Sale Malt Liquor/3.2 Beer $800 per year
Off-Sale Malt Liquor/3.2 Beer $100 per year
Set Ups $330 per year
Club $330 per year
Temporary Liquor License $100 per event
Investigation Fee: All Liquor Licenses
Single Person $350
Partnership $385
Corporation $450
2017 Fee Schedule Page 14 of 21
Rental Dwelling License (Annual) (Chapter 1012)
Single Family
(New Single Family Rental License)
Multi-Family
License Fee Discounts:
License Renewal LATE FEE
$60
$60 plus one-time conversion fee
$60 base fee plus $8 per unit
Certification Level C 20% fee reduction
Certification Level B 33% fee reduction
Certification Level A 50% fee reduction
Double the Annual Fee
Rental Dwelling License Transfer $40 (per building)
Rental Dwelling Conversion Fee (When a
Single Family dwelling is converted to rental
property or has been unlicensed for more
than a year)
$375 ($100 if owner presents proof of
participation in an applicable education or
hires a management company for at least a
year.) This conversion fee is in addition to
the annual license fee.
(Buildings that are owned by a nonprofit
entity are exempt from the conversion fee.)
Pawn Shops (Chapter 516)
Non-Refundable Application Fee (includes
cost of investigation)
$500
New Manager Investigation Fee $150
Annual License $10,000
Billable Transaction Fee $1.50 per transaction
Performance Bond $10,000
Peddlers / Transient Merchants / Solicitors (Chapter 504)
Permits $61 per day
$204 per month
$510 per year
Investigation fee, per new peddler / solicitor $15
I.D. Card $5.00 per person
Recuperation or Half Way House (Chapter 511)
Less than 10 beds $33 per year
10-49 beds $55 per year
50-99 beds $82 per year
Over 100 beds $110 per year
Restaurants -- Class A (occupancy load greater than 100) (Chapter 505)
Operating 16 hours/day or less $280
Operating more than16 hours/day $560
Restaurants -- Class B (occupancy load of 100 or less)
Operation 16 hours/day or less $168
Operating more than 16 hours/day $337
Therapeutic Massage License Fee/Investigation (Chapter 514)
Enterprise License $255
Therapist License $102
Individual Investigation Fee $100
Partnership / Corporation Investigation Fee $350
Temporary Massage License $100
2017 Fee Schedule Page 15 of 21
IV. PARK, RECREATION, AND MVCC FACILITY RENTAL FEES
Classifications for Rental Fee Rates:
Class 1: School District 621, Mounds View Scouts, Lions and 4-H, Mounds View Area Athletic Associations
(w/10% roster MV residents)
Class 2: Mounds View Residents, Mounds View Religious Groups (w/Mounds View Address), Local Political
Groups and Mounds View Non-Profits (w/Mounds View Address)
Class 3: Mounds View City Employees, Non-local School Districts, Non-local Non-profit Groups.
Class 4: All For-Profit Groups, Non-local Religious Groups, Non-resident individuals/private agencies,
businesses/vendors, and Colleges and Universities.
**The City Administrator may waive the rental fees for charitable events held for the benefit of Mounds View
residents upon receiving a written request outlining the nature of such event.**
BANQUET AND CONFERENCE CENTER RENTALS
Class Rates: Class 4: 100%
Class 3: 75%
Class 2: 50%
Class 1: 25%
Event Center 1/6 (Seats 50)
*Class I excludes set up services in Event Center or
additional set-up in multi-purpose rooms and
gymnasium.
Hourly
Rate
4-Hour
Block
Daily
Rate
2016
$ 54
$184
$552
2017
$ 56 $190
$570
2018
$ 58
$587
Event Center 1/3 (Seats 100)
*Class I excludes set up services in Event Center or
additional set-up in multi-purpose rooms and
gymnasium.
Hourly
Rate
4-Hour
Block
Daily
Rate
2016
$ 90
$306
$918
2017
$ 93 $316 $948
2018
$ 96
$976
Full Event Center (Seats 400)
*Class I excludes set up services in Event Center or
additional set-up in multi-purpose rooms and
gymnasium.
Hourly
Rate
4-Hour
Block
Daily
Rate
2016
$206
$700
$2,100
2017
$212 $721
$2,163
2018
$220
$2,228
Kitchen
(To be used by Licensed Caterer Only)
Hourly
Rate
4-Hour
Block
Daily
Rate
2016
$ 89
$303
$909
2017
$ 92
$313
$929
2018
$ 95
$957
2017 Fee Schedule Page 16 of 21
PACKAGES:
Sound Package (Microphone and up to four speakers): $75*
Visual Package (Screen and projector): $75*
A/V Package (Sound package & Visual package): $125*
* Items subject to class rate pricing
Multi-Purpose Rooms
Aspen, Birch, Maple & Willow
(Seating up to 20 )
For multi-purpose rooms and gymnasium rentals, if
the MVCC is not otherwise open, the permit holder
will be charged an additional $15/hour for a staff
fee.
Hourly
Rate
4-Hour
Block
Daily
Rate
2016
$ 54
$184
$552
2017
$ 56
$190
$570
2018
$ 58
$587
Multi-Purpose Room
Cedar
(Seating up to 40)
* Two-hour minimum rental *
For multi-purpose rooms and gymnasium rentals, if
the MVCC is not otherwise open, the permit holder
will be charged an additional $15/hour for a staff fee.
Hourly
Rate
4-Hour
Block
Daily
Rate
2016
$ 88
$300
$900
2017
$ 91
$309
$927
2018
$ 94
$955
Multi-Purpose Room Pine, Studio
For multi-purpose rooms and gymnasium rentals, if
the MVCC is not otherwise open, the permit holder
will be charged an additional $15/hour for a staff fee.
Hourly
Rate
4-Hour
Block
Daily
Rate
2016
$74
$252
$756
2017
$ 76
$258
$774
2018
$ 78
$797
Miscellaneous MVCC Charges
Overhead Projectors
Microphone & 1 speaker
Screen
LCD Projector
Lobby
Bar
Fabric Backdrop
Backdrop Lighting
$10*
$50*
$50*
$50*
$25 per hour/
$150 per day
$20
$150
$100
Coffee Pot & Carafes
Table Linens
Napkins
Prep Kitchen*
$25
$3 each
$0.15 each
$25 per hour/
$150 per day
2017 Fee Schedule Page 17 of 21
Gymnasium Rental Class Rates: Class 4: 100%
Class 3: 75%
Class 2: 65%
Class 1: 50%
Full Gym - Hourly
- Four Hour Block
- All Day
Half Gym - Hourly
- Four Hour Block
All tournaments are subject to a 20% concessions charge (10% for non-
profit organizations). A cleaning surcharge may also be applicable.
Full Day (8 am – 9 pm) Gym Rental Staffing Fee: $15 per hour
$ 125 130
$ 410
$1,465 1,500
$ 65 67
$ 210
Athletic Field Rentals
Fees Based Upon an Individual Event/Game/Practice. Reservations for Classes 2, 3, and 4 will begin on March
1st. Field Reservations may be limited depending upon the number of teams and fields available. The MV YMCA
& Parks Maintenance Staff will set a seasonal field use policy to determine field available, appropriate age groups,
dates, and times available and fields available. For purposes of the fees below, a time block is considered four (4)
hours. Tournaments: $100 per Field per Day (If Field Maintenance is required during tournaments, an additional
$30 per hour with a two-hour minimum will be charged.)
Baseball & Softball Fields (Youth Only)
Hillview, Groveland, Oakwood, Greenfield,
Lambert, City Hall
Softball Fields (Adults or Youth)
City Hall, Silverview
Soccer Fields (Youth Only)
Silverview, Groveland, Oakwood
Lighting Fee for Softball Fields
Class 1
Class 2
Class 3
Class 4
Class 1
Class 2
Class 3
Class 4
Class 1
Class 2
Class 3
Class 4
Class 1
Class 2
Class 3
Class 4
$5 per time block
$5 per time block
$10 per time block
Not applicable
$5 per time block
$5 per time block
$15 per time block
$30 per time block
$5 time block
$5 per time block
$10 per time block
Not Applicable
$20 per time block
$30 per time block
$40 per time block
$40 per time block
2017 Fee Schedule Page 18 of 21
Park Building and Shelter Rentals Class Rates: Class 4: 100%
Class 3: 75%
Class 2: 50%
Class 1: 25%
Groveland, Hillview, and City Hall Parks
$100 $200 Refundable Damage Deposit
Required
$75 Service Fee will be Charged to Groups of 50
or more
$25 Refundable Key Deposit
4 hours
$100
Lambert, Random, and Silver View Parks
$100 $200 Refundable Damage Deposit
Required
$75 Service Fee will be Charged to Groups of 50
or more
$25 Refundable Key Deposit
4 hours
$150
(Rates based upon 4 hour blocks or fraction thereof.
For example, a 7 hour rental equals two 4 hour
blocks.)
2017 Fee Schedule Page 19 of 21
V. PUBLIC WORKS RELATED FEES
CALL-OUT RATE SCHEDULE (used for all hourly-based fees in this chapter)
Normal Business Hours for Call-out Rates 7:00 a.m. to 3:30 p.m., Monday thru Friday
Standard Call-out Rate: Specified time
conducted entirely within normal business
hours
$50 per hour specified
After-Hours Call-out Rate: Specified time
conducted outside normal business hours
$100 per hour specified
Holiday Call-out Rate: Specified time
conducted on holidays
$150 per hour specified
RIGHT-OF-WAY MANAGEMENT FEES (Chapter 910)
Excavation Permit Fees:*
Hole Fees:
Boulevard Areas
Pavement Areas
Underground Utility Work (requires Hole
Fee):
Open Trenching – Boulevard Areas
Open Trenching – Pavement Areas
Trenchless Installation
Overhead Installation
$100 per hole excavated
$200 per hole excavated
$50 per 100 lineal feet or fraction thereof
$70 per 100 lineal feet or fraction thereof
$35 per 100 lineal feet or fraction thereof
$25 per 100 lineal feet or fraction thereof
Obstruction Permit Fees:*
Pavement Obstruction Fees:
New Obstructions
Replacing Existing Obstructions (in-kind)
Temporary Obstruction Fees:
Dumpsters, Portable Restrooms, etc.
Equipment Used for Excavation Permit
$100 per obstruction
$50 per obstruction
$25 per obstruction
No charge
Other ROW Management Fees and Costs:
Registration Fee (ROW Users & Registrants)
Permit Extension
Delay Penalty
Degradation Fee
Restoration Cost
Overhead Utility Line Repair
Street Curb Alteration
Temporary Access
Penalty for Work Done without a Permit
Discount For Work Done with City Project
$30
$30
10% of ROW Permit
Calculated at time of permit
Calculated at time of permit ($5,000 min.)
No charge
$50
$25 per access
Double Fee
50%
*Additional fees may be required for legal and engineering costs incurred by the City
2017 Fee Schedule Page 20 of 21
MUNICIPAL WATER SYSTEM FEES (Chapter 906)
Water Availability Charge (WAC):
Residential $500 per unit
Commercial/Industrial $1,000 per acre of developable land
($1,000 minimum charge)
Water Rates and Surcharges:
WATER USAGE RATE – Residential
Water Base Charge per quarter
0 to 15,000 12,000 gallons per quarter
15,001 12,000 to 30,000 24,000 gallons
per quarter
Over 30,000 24,000 gallons per quarter
$6.00 $8.00
$2.10 per 1,000 gallons
$2.31 per 1,000 gallons
$2.66 per 1,000 gallons
WATER USAGE RATE – Commercial
Water Base Charge per quarter
0 to 150,000 125,000 gallons per quarter
150,001 125,001 to 750,000 700,000 gal.
per quarter
750,001 700,001 to 1,250,000 1,100,000
gal. per quarter
Over 1,250,000 1,100,000 gallons per
quarter
$6.00 $8.00
$2.10 per 1,000 gallons
$2.31 per 1,000 gallons
$2.54 per 1,000 gallons
$2.92 per 1,000 gallons
Water Quality Testing Charge $1.59 per connection quarterly
Water Service Line Repair Insurance Charge $7.50 per connection quarterly
Meter Read Program Penalty
(Failure to participate or grant access for
installation or repair)
$100 per connection quarterly
Utility Bill Late Payment Fee 10% of delinquent bill amount
Utility Bill Assessment Search $10
Water Connection/Repair Permit Fees:*
Service size of less than 4-inches $100 plus $5 surcharge
Service size over 4 inches $150 plus $5
surcharge
$150 plus $5 surcharge
Inspection Fees No charge during normal business hours,
otherwise 1 hour at Call-out Rate per visit
Re-inspection Fees 1 hour at Call-out Rate per visit
*Right-of-Way Permit needed if excavation occurs in public Rights-of-Way
Miscellaneous Fees and Material Costs:
Manual Water Meter Read Fee 1 Hour at Call-Out Rate
Hydrant Meter Deposit $2,500
Hydrant Rental (one week minimum) $50/week; $150/month
Water Shut-off/Turn-on Fee (Repairs) No charge during normal business hours,
otherwise 1 hour at Call-Out rate per visit
Water Shut-off/Turn-on Fee (Snowbirds) $25 per shut-off/turn-on
Water Meter Testing Fee 1 Hour at Call-Out Rate (fee waived if meter
is faulty)
Water Testing Fee 1 Hour at Call-Out Rate
Water Meter - Residential City cost plus 10% administration fee
Radio Remote Reading Device City cost plus 10% administration fee
Shut-Offs and Curb Stop, Valve Boxes,
Covers
City cost plus 10% administration fee
2017 Fee Schedule Page 21 of 21
MUNICIPAL SANITARY SEWER SYSTEM FEES (Chapter 907)
Sewer Service Availability Charge (SAC) $2,485 per Metropolitan Council
Environmental Services
Sewer Rates and Surcharges:
Sewer Usage Rate $2.46 $2.61 per 1,000 gallons water sold
Sewer Service Charge - Residential $30.94 $32.80 per Residential Equivalent
Unit (REU) Connection Quarterly
Sewer Service Charge – Commercial,
Industrial, Public Bldgs., & Churches
$75.99 $80.55 per REU Connection
Quarterly
Sewer Connection/Repair Permit Fees:*
Service Conn./Repair Permit Fee $100 plus $5 surcharge
Unit Charge – New Connection $150 per connection
Inspection Fees No charge if during normal business hours,
otherwise 1 hour at Call-out Rate per visit
Re-inspection Fees 1 hour at Call-out Rate per visit
*Right-of-Way Permit needed if excavation occurs in public Rights-of-Way
SURFACE WATER MANAGEMENT UTILITY FEES (Chapter 908)
Surface Water Management Utility Charges - New Construction:
R-1 $212 per lot
R-2 $1,038 per acre
R-3, R-4, R-0 $1,500 per acre
B-1, B-2, B-3, B-4 $1,500 per acre
I-1, PUD $2,096 per acre
Surface Water Management Utility Fee Rates:
R-1, R-2 Single & Two Family Residential $10.00 per unit quarterly
R-3 Medium Density Residential $54.67 per acre quarterly
R-4, R-5, R0 High Density Residential
Mobile Homes and Residential Office
$64.84 per acre quarterly
B-1, B-2, B-3, B-4 Neighborhood
Business, Limited Business, Highway
Business, Regional Business
$84.93 per acre quarterly
I-1 Industrial $66.30 per acre quarterly
PUD Planned Unit Development $75.19 per acre quarterly
CRP Conservancy, Recreation and
Presentation
$9.24 quarterly
School/Church, Public, Private $30.52 quarterly
STREET LIGHTING UTILITY FEES (Chapter 904)
Residential (includes single family homes,
duplexes, four-plexes, condominium and
town homes)
$4.25 4.50 per unit quarterly
Commercial/Industrial $19.92 21.09 per acre quarterly
Institutional/Charitable $19.92 21.09 per acre quarterly
Apartments $19.92 21.09 per acre quarterly
2017 Fee Schedule Page 22 of 21
CONSTRUCTION SITE AND LAND DISTURBANCE FEES (Ord. 804/Chapter 1303)
Land Disturbance Permit Fees:*
50 cubic yards or less
51 to 100 cubic yards
101 to 1000 cubic yards
1001 to 10,000 cubic yards
10,001 to 100,000 cubic yards
100,001 cubic yards or more
*Additional fees may be required for legal and
engineering costs incurred by the City.
$25
$50
$50 base fee plus $20 for each 100 cubic
yards or fraction thereof
$250 base fee plus $25 for each 1000 cubic
yards or fraction thereof
$500 base fee plus $100 for each 10,000
cubic yards or fraction thereof
$1,500 base fee plus $250 for each
100,000 cubic yards or fraction thereof.
OTHER MISCELLANEOUS PUBLIC WORKS FEES (Actual time is rounded up to the nearest full hour)
Load Limit Waiver Fee $25 per trip
Emergency Utility Locates No charge if during business hours,
otherwise actual time at call-out rate
Call-out Charge for Contractor Negligence
(lack of maintenance, traffic signs, etc.)
Actual time at Call-out Rates
Water Tower Tele communications Fees:
Maintenance/Repair Access Fee No charge if during normal business hours,
otherwise actual time at Call-out Rate
Plan Review and Inspection Fees Actual legal and consulting engineering
costs plus 10% management fee ($500
minimum)
Item No: 07D
Meeting Date: November 28, 2016
Type of Business: Council Business
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Item Title/Subject: Introduction and First Reading of Ordinance 928, an
Ordinance Amending Appendix E of the Municipal Code
regarding “Minimum Planning and Development Fees”
Introduction:
The City last updated its planning fees for the 2011 fee schedule. Changes at Ramsey County,
City processing expenses and project complexity have increased the cost to process major and
minor subdivision applications. The proposed changes are reflected in the proposed 2017
Mounds View Fee Schedule. Minnesota Statutes, however, require the City to adopt such fees
by ordinance.
Discussion:
The attached ordinance amends Appendix E of the Municipal Code, the section where the City
has identified the minimum planning and development fees. The proposed fees should be
considered the minimum fee as it may be that the fee the City collects is not sufficient to cover
all costs associated with the processing of the application. City staff notifies applicants that they
are responsible for costs beyond the application fee and they sign a statement acknowledging
this.
Recommendation:
Staff recommends Council approval of the first reading and introduction of Ordinance 928. This
ordinance amends Appendix E of the Municipal Code relating to minimum planning and
development fees. The public hearing and second reading is scheduled for 7:00 pm, December
12, 2016.
Respectfully submitted,
________________________
James Ericson
City Administrator
ORDINANCE 928
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE AMENDING “APPENDIX E” OF THE MOUNDS VIEW
MUNICIPAL CODE, “MINIMUM PLANNING AND DEVELOPMENT FEES”
The City of Mounds View ordains:
SECTION 1. “Appendix E” of the Mounds View Municipal Code entitled “Minimum Planning
and Development Fees” is hereby amended by showing the old fees struck out and the new
fees underlined:
Refer to the attached “Appendix E”
SECTION 2. In accordance with Section 3.07 of the City Charter, City staff shall have the
following summary printed in the official City newspaper in lieu of the complete ordinance:
On December 12, 2016, the City Council adopted Ordinance 928 which amended
Appendix E of the Mounds View Municipal Code regarding the Minimum Planning and
Development Fees. A printed copy of the ordinance is available for inspection during
regular business hours at Mounds View City Hall and is available on line at the City’s
web site located at www.ci.mounds-view.mn.us.
SECTION 3. This ordinance shall take effect thirty (30) days after the date of its
publication in the official City newspaper.
INTRODUCTION AND FIRST READING by the Mounds View City Council on the 28th day
of November, 2016.
SECOND READING, PUBLIC HEARING and ADOPTION by the Mounds View City
Council on the 12th day of December, 2016.
PUBLICATION DATE: December 23, 2016
Joe Flaherty, Mayor
ATTEST:
__________________________
James Ericson, City Administrator
(SEAL)
APPENDIX E
PLANNING AND DEVELOPMENT FEES
Administrative Variance *$100
City Code (non-zoning) Text Amendment: $300
Comprehensive Plan Amendment: $500
Conditional Use Permit (CUP):
R-1 and R-2 **$200
All other Zoning Districts **$400
Development Review: $400
Interim Use Permit (IUP): **$400
Major Subdivision $700 $750
Minor Subdivision $300 $400
Planned Unit Development (PUD): $750
Planned Unit Development Amendment: $400
Rezoning: $500
Variance:
R-1 and R-2 $200
All other Zoning Districts $400
Wetland Alteration Permit:
R-1 and R-2 $200
All other Zoning Districts $350
Wetland Buffer Permit:
R-1 and R-2 $30
All other Zoning Districts $100
Zoning Code Text Amendment: $400
* Qualifying applicants denied an administrative variance may apply for formal variance
approval with an additional $125 payment rather than paying the full $200 variance fee.
** The fee to amend an approved Conditional Use Permit or Interim Use Permit is the same
fee as the CUP or IUP.
Item No: 07E
Meeting Date: November 28, 2016
Type of Business: Council Business
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Item Title/Subject: Introduction and First Reading of Ordinance 930, an Ordinance
Regulating the Locations of Residency of Certain Registered
Offenders within the City of Mounds View
Introduction:
Many cities in Minnesota have adopted ordinances to regulate and restrict where predatory
offenders can reside, in an effort to protect the health, safety and welfare of children and
vulnerable adults. While Minnesota law does not explicitly confer such power onto
municipalities, cities are taking pre-emptive action to restrict Level 3 Predatory Offenders
from residing in certain areas. Mounds View’s ordinance was prepared by Kennedy &
Graven, yet replicates many of the same standards adopted by other cities.
Discussion:
Presently a Level 3 Predatory Offender could be released to live in the community with
no power to restrict the location. According to the City Attorney, State law does provide
some control, in that,
“the agency responsible for the offender’s supervision [can take into account] the proximity of the
offender’s residence to that of other level III offenders and proximity to schools, and, to the greatest
extent feasible, [ ] mitigate the concentration of level III offenders and concentration of level III
offenders near schools.” Subd. 3 of that same statute gives the end-of-confinement review committee
the ability to determine if residency restrictions should be part of the conditions of release.”
Local regulation of where a released offender can live is widespread across the country.
Recently, the City of Dayton was surprised to learn that the Minnesota Sex Offender
Program (MSOP) had intended to locate three offenders in a home in its community. It
was reported by KSTP (article attached, dated Oct 20, 2016) that MSOP admitted they
purposefully look for cities without an ordinance that restricts where sex offenders can live.
Upon learning this, staff immediately reached out to the City Attorney to prepare an
ordinance that would mirror what’s already been adopted without being so restrictive to
warrant a legal challenge.
Mounds View’s ordinance is similar to other cities’ ordinances in that designated Level 3
Predatory Offenders would be prohibited from residing within 2,000 feet of any school,
licensed day care center, place of worship that provides regular educational programs,
parks, or playgrounds. Staff will have a map illustrating these protected areas available for
review at the second reading and adoption of the proposed ordinance.
Ord 930 Report
November 28, 2016
Page 2
Recommendation:
Consider the first reading and introduction of Ordinance 930, an ordinance regulating the
locations of residency of certain registered offenders within the City of Mounds View. The
second reading and adoption of this ordinance is scheduled for December 12, 2016.
Respectfully submitted,
________________________
James Ericson
City Administrator
Attachments
1. MPR Article, “Sex offender ordinances considered across the state” from April 24, 2006
2. KSTP Article, “City Officials Surprised as MSOP releases three sex offenders” Oct 20, 2016
3. Ordinance 930
MPR News
Sex offender ordinances considered across the state
April 24, 2006
Taylors Falls is a tourist town nestled along the St. Croix River, just northeast of the Twin Cities.
People come here to enjoy the beautiful river gorge and the picturesque buildings.
But recently some people have been coming for more than the scenery. They've been taking a look at
Mayor Mike Buchite's city ordinance that limits where sex offenders can live in the town.
The ordinance restricts certain offenders from staying -- even overnight -- within 2,000 feet of any
place children gather. That's about one-third of a mile.
Buchite leans over a map of the city.
"We had our city engineer identify areas on the map that
were either playgrounds, a school, a church, a bus
stop," he says, pointing to different locations on the map.
"And then from there he took our distances from our
ordinance and he drew circles around those areas. And
you can tell these are the open spaces where an
individual is not prohibited from living."
Buchite admits the circles cover almost the entire
community.
"It's a big portion of the city," he says. Much of the area
left over has no housing.
The ordinance applies to Level Three sex offenders,
who are believed to pose the greatest risk for re-
offending. It also applies to anyone who has committed
a sex offense against a juvenile.
Mayor Buchite says this is simply to protect children. If any Level Three offender moved to his city,
he'd have a way to deal with them.
He disagrees with people who say the ordinance is a violation of constitutional rights.
"There are cities that have smoking bans within so many feet of a park. You're talking about seat belt
laws, you're talking about child restraints," Buchite says. "Any time you have broken the law, there is
some type of punishment that goes along with the crime."
Communities across the country are moving ahead with similar laws and ordinances. California will
have a measure on its November ballot.
The movement to restrict where sex offenders can live began in Iowa. In 2002, Iowa's Legislature
passed a law that prohibited all people convicted of a sex crime from living near a school, daycare
center or park. Many municipalities further tightened those restrictions.
Offenders filed a class action lawsuit, claiming the law infringed upon their rights to interstate travel
and privacy. They also said the restriction was tantamount to banishment, because available housing
was either too expensive or 50 miles away.
The U.S. District Court sided with the offenders, but the appelate court reversed the decision. The
U.S. Supreme Court later declined to take up the case.
The Iowa law went into effect in September 2005, and state officials say sex offenders are leaving the
state.
Theodore Paulson doesn't care where they live, so long as it's not near his two children.
"Molesting a child, that's bad," Paulson says. "That will stay with the child forever. It's not like it goes
away after a couple years."
Paulson prompted Albert Lea to create a committee to write a sex offender ordinance. He's now a
member of that committee. He says kids don't get a second chance, so why should child molesters?
Paulson sits among his books on construction and wiring at the Riverland Community College library.
He moved to Albert Lea from Waseca to attend college. The move was also for his kids. He says they
have more to do here.
He admits, though, he's always concerned about sexual predators. Four people in his family were
molested. His fears were confirmed at an Albert Lea City Council meeting earlier this year.
"And another member of the public brought it up at a council meeting," he says. "There were two of
them living a block and a half away from where my son goes to school."
Paulson verified the information through a Web site called Family Watchdog. The Web site maps the
listed residences of registered sex offenders from states like Iowa and Wisconsin.
Those states publish information about all registered offenders online. That includes people convicted
of public nudity or indecent exposure, as well as kidnapping and rape. Thousands of people are listed.
Officials admit often the information is incomplete and inaccurate.
Minnesota only distributes information about Level Three sex offenders. That's about 100 people,
most of whom are locked up indefinitely.
But Paulson is worried about Minnesota offenders he doesn't know about, and those from Iowa. The
state border is minutes away, and five Iowa offenders have legally moved to Albert Lea.
"If we don't know who they are, how can we protect our families from the ones that are already
convicted of molesting a child?" Pauslon asks. "And since the state won't tell us who they are or
where they live, that's why I ask the cities to step in and prevent them from living near places where
children congregate."
Albert Lea City Attorney Steve Schwab says he will draft whatever the sex offender committee wants
to implement. The ordinance will likely mirror what's in effect in Taylors Falls.
Schwab points out that Taylors Falls doesn't prevent an offender from going to a school or park. And
he says this will affect people convicted of crimes like statutory rape.
He's also concerned the ordinance violates an offender's constitutional rights.
"When you commit a felony you give up some of your rights. Does it mean you give up all of your
rights, including your right to reside? That's the issue," Schwab says. "How restrictive can the city be?
Or what if we passed it statewide? Does that mean Level Threes and individuals who committed
crimes against juveniles could not live in the state of Minnesota? That's an interesting legal question.
Basically we'd be closing our borders."
Albert Lea Police Detective Frank Kohl is in charge of all criminal sexual conduct cases. He also
monitors all people in the city on the state's predatory offender list. He says laws like this are
motivated by fear.
Kohl has worked in the field for more than 20 years, and says he can't think of one occasion where a
sex offender re-offended.
National and state figures indicate 90 percent of sex offenses each year are committed by first-time
offenders. And Kohl says these laws ignore another fact of sex abuse.
"Most of the cases I'm involved in are all victims that
are familiar with their abuser or the perpetrator," Kohl
says. "They are all familiar. Lot are family members.
Some are just friends."
Kohl worries these laws will make it less likely that
sex offenses will be reported, because people who
find a family member sexually abusing a relative do
sometimes want to keep the family together.
Kohl says pushing sex offenders into rural areas will
make it harder to keep track of them and may push
some of them underground. He says that will make Albert Lea more dangerous rather than less.
Recently faced with similar arguments, the Austin City Council voted down an ordinance limiting
where sex offenders could live.
Austin Councilmember Pete Christopherson was concerned initially about people's freedoms. But
what really convinced him to vote against the ordinance was Minnesota's existing sex offender
monitoring. And he says the law seemed impossible to enforce.
"They've always been in Austin ... they're going to be in Austin. Just educate yourself to know what to
look for and educate the kids," Christopherson says.
To that end, Austin will have the police chief hold meetings with students and teachers on avoiding
sexual abuse.
Meanwhile, the Albert Lea committee continues its deliberations. It will receive a draft of the proposed
ordinance May 10.
When you commit a felony you
give up some of your rights. Does it
mean you give up all of your rights,
including your right to reside?
That's the issue.
Albert Lea City Attorney Steve Schwab
ORDINANCE NO. 930
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE REGULATING THE LOCATIONS OF RESIDENCY OF CERTAIN
REGISTERED OFFENDERS WITHIN THE CITY OF MOUNDS VIEW
THE CITY OF MOUNDS VIEW ORDAINS:
Section 1. The City Council of the City of Mounds View hereby amends Title 600 of the Mounds
View City Code to regulate the locations of residency of certain registered offenders within the City.
Section 2. The City Council of the City of Mounds View hereby amends Title 600 by adding a new
Chapter 612 of the Mounds View City Code to regulate the residency of certain registered offenders
within the City as follows:
612.01: FINDINGS OF FACT AND STATEMENT OF PURPOSE:
The Mounds View City Council finds the following facts to exist:
(1) Individuals who have been required to register as sex offenders pursuant to state law
present an extreme threat to the public safety;
(2) These offenders are likely to use physical violence and to repeat their offenses;
(3) Many of these offenders also commit other crimes;
(4) The City has a compelling interest to take action to promote and protect certain areas
within the City from the risks to public safety posed by registered offenders;
(5) The City’s compelling interest is furthered by the creation of a regulatory scheme which
establishes areas around locations where children regularly congregate in concentrated
numbers; and
(6) The purpose of this Chapter is to create such a regulatory scheme to further the City’s
compelling interest in maintaining public safety by prescribing where registered offenders
may reside within the City.
612.02: DEFINITIONS:
For the purposes of this article, the following words and phrases shall have the meaning hereinafter
ascribed to them:
(a) “Children” means persons age 16 and younger;
(b) “Day care center” means a facility licensed by the State of Minnesota in which care, supervision
and training for children is provided for part of a 24-hour period;
(c) “Designated offender” means any person who has been convicted of a designated sexual offense,
regardless of whether adjudication has been withheld, in which the victim of the offense was less
than 16 years of age, or who is categorized as a Level III sex offender under Minnesota Statutes
Section 244.052 or successor statute;
Ordinance 930
Page 2
(d) “Designated sexual offense” means a conviction, adjudication of delinquency, commitment
under Minnesota Statutes Chapter 253B, or admission of guilt under oath without adjudication
involving any of the following offenses: Minnesota Statutes Sections 609.342, 609.343, 609.344,
609.345, 609.352, 609.365, 617.23, 617.246, 617.247, 617.293, successor statutes, or a similar
offense from another state;
(e) “Park” or “Playground” means any land, including improvements, operated by the city or school
district for the use by the general public as a recreational area;
(f) “Permanent Residence” means a place where the person abides, lodges or resides for 14 or more
consecutive days;
(g) “School” means any public, private or parochial educational institution that offers educational
instruction to individuals under the age of 18; and
(h) “Temporary residence” means a place where the person abides, lodges or resides for a period of
14 or more days in the aggregate during any calendar year, and which is not the person’s permanent
address or a place where the person routinely abides, lodges or resides for a period of four or more
consecutive or non-consecutive days in any month, and which is not the person’s permanent
residence.
612.03: PROHIBITED ACTS:
(a) No designated offender may establish a permanent or temporary residence within 2,000 feet
of any school, licensed day care center, place of worship that provides regular educational programs,
parks, or playgrounds.
(b) Rental of property to designated offenders prohibited.
(i) It is unlawful to let or rent any place, structure, or part thereof, trailer or other dwelling,
with the knowledge that it will be used as a permanent residence or temporary residence by
any person prohibited from establishing such permanent residence or temporary residence
pursuant to this section, if such place, structure, or part thereof, trailer or other dwelling, is
located within a prohibited location zone described in section 612.03(a).
(ii) If a property owner discovers or is informed that a tenant is a designated offender after
signing a lease or otherwise agreeing to let the offender reside on the property, the owner or
property manager should take measures to terminate the lease or to evict the offender.
(iii) A property owner’s failure to comply with provisions of this section shall constitute a
violation of this section, and shall subject the property owner to the enforcement provisions
and procedures as provided in this Section and the City Code.
Ordinance 930
Page 3
612.04: MEASUREMENT OF DISTANCE:
For purposes of determining the minimum distance separation, the requirement shall be measured by
following a straight line from the outer property line of the permanent residence or temporary
residence to nearest outer property line of the applicable prohibited location. The City Administrator
shall maintain an official map showing prohibited locations as defined by this section. The City
Administrator shall update the map at least annually to reflect any changes in the location of
prohibited zones.
612.05: PENALTIES:
A person who violates this section may be punished by a fine not exceeding $1,000, or by
confinement for a term not exceeding 90 days, or by both such fine and confinement. Each day a
person maintains a residence in violation of this section constitutes a separate violation.
Additionally, the City may seek a court order to enjoin any person in violation of this section from
taking any prohibited action hereunder.
612.06 EXCEPTIONS:
A designated offender residing within a prohibited area as described in Section 612.03(a) does not
commit a violation of this Chapter if any of the following apply:
(a) The person established the permanent residence or temporary residence and reported
and registered the residence pursuant to Minnesota Statutes Sections 243.166,
243.167, or successor statute, prior to January 22, 2017;
(b) The school, place of worship, park or day care center within 2,000 feet of the
person’s permanent residence was designated or opened after the person established
the permanent residence or temporary residence and reported and registered the
residence pursuant to Minnesota Statutes Sections 243.166 or 243.167;
(c) The residence is a property owned or operated by the Minnesota Department of
Corrections or the Federal Bureau of Prisons; or
(d) The person's conviction for the designated offense was reversed on appeal.
Nothing in this provision shall require any person to sell or otherwise dispose of any real property
acquired or owned prior to the conviction restricting residency under this section.
612.07: SEVERABILITY:
If any portion of this ordinance, or its application to any circumstances, is held invalid, the remaining
provisions shall be considered severable, and shall be given effect to the maximum extent possible.
Ordinance 930
Page 4
SECTION 3. In accordance with Section 3.07 of the City Charter, City staff shall have the
following summary printed in the official City newspaper in lieu of the complete ordinance:
On December 12, 2016, the City Council adopted Ordinance 930 by amending Title 600 of
the Mounds View City Code to regulate the locations of residency of certain registered
offenders within the City.
A printed copy of the ordinance is available for inspection during regular business hours at
Mounds View City Hall and is available on line at the City’s web site located at
www.ci.mounds-view.mn.us.
SECTION 4. This ordinance shall take effect and be in force 30 days from and after its passage and
publication, in accordance with Section 3.09 of the City Charter.
Introduction and First Reading by the Mounds View City Council on November 28, 2016.
Second Reading and Adoption by the Mounds View City Council on December 12, 2016.
Publication Date: December 23, 2016
Joe Flaherty
Mayor
Attest:
______________________________
James Ericson
City Administrator
(seal)
MoUND'ffi'.1EW Item No: -1.E__
Meeting Date: Nov 28, 2016
Type of Business: Council Business
Administrator Review:&-City of Mounds View Staff Report
To:
From:
Item Title/Subject:
Introduction:
Honorable Mayor and City Council
Jon Sevald, Planner
(1)Consider Resolution 8670, approving a Development
Review of the Public Works Facility expansion for
property at 2466 Bronson Dr;
(2)Public Hearing to consider Resolution 8670, approving
a Conditional Use Permit for open and outdoor storage
as an accessory use;
(3)Public Hearing to consider Resolution 8671, approving
a Conditional Use Permit for the storage of flammable
liquids over 800 gallons above ground.
The City will be replacing its Public Works Facility in 2017-2018 at the location of the
current facility at 2466 Bronson Dr. The review process includes: (1) Development
Review; (2) Conditional Use Permit for Open and Outdoor Storage as an Accessory
Use; (3) Conditional Use Permit for the Storage of Flammable Liquids Over 800 Gallons
Above Ground; and (4) a Variance to reduce the front yard setback of a parking lot from
40' to 13-2" (the Planning Commission approved the variance on November 16, 2016).
The existing use of outside storage and above ground fuel tanks are non-conforming
uses, thus, any expansion requires that they conform to current regulations.
Discussion:
The Public Works Facility is located along Bronson Dr. on the north side of City Hall
Park. The maintenance building was constructed in the mid-1960's, and an addition in
1987. Originally used by the Police Department, Public Works moved in when the
current City Hall and Police Department were built. The existing Public Works facility
includes a number of buildings. Only the Maintenance building (12,256 sq ft existing),
Cold Storage/Salt Storage building (4,800 sq ft existing) will be replaced. The new
Maintenance Building will be 34,773 sq ft, and the Salt Storage Shed will be 1,600 sq ft.
The new facility will be constructed in phases, allowing continued operation of the
existing facility during construction.
Analysis: Development Review
A Development Review is required when a principal building is proposed to be
expanded by 10% or 10,000 sq ft.1 The process includes a review of the proposed site
plan, building appearance, landscaping, parking, and storm water plans. The review
allows the City Council to reduce landscaping and parking by 15% under certain
conditions.
1 City Code, Section 1006.06
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9
0
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906.95
TOE
907.06
TOE907.58TOE907.39
TOE
906.64
TOE
906.68
TOE
906.44
TOE 906.06
TOE
905.55
TOE
905.37
TOE
906.52
TOE
906.63
TOE
907.44
TOE
908.00
TOE
907.74
TOE
9
0
2.8
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906.73
906.72
9
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906.79
906.96
907.05
906.91
907.92
908.10
908.91
908.76
909.91
910.14
910.39
907.18
907.08
906.39
907.49907.06906.39906.15
906.91 907.49
907.70907.32907.50907.36907.24907.83907.76907.73907.63907.11907.56907.70
906.95907.00906.96906.75906.61906.55906.63906.79
907.37
906.95
907.09
906.74
906.50
906.30
906.13
906.02
906.09
906.15
906.63906.85
907.02
906.97
906.93
907.03907.02907.04
907.17
907.27
907.32
907.32
9
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8.9
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1
906.70
GATE
907.00
GATE
906.60
FEN-CL
906.29
FEN-CL906.24
FEN-CL-COR
906.41
FEN-CL
907.01
FEN-CL
907.65
FEN-CL
908.29
FEN-CL
906.09
FEN-CL
905.59 906.63
GATE
906.33
GATE
906.27
GATE
906.63
FEN-CL 907.00
FEN-CL
907.76
FEN-CL
907.86
FEN-CL
907.60
FEN-CL
907.11
FEN-CL
906.82
FEN
907.07
FEN-CL
906.96
FEN-CL
906.83
FEN-CL
906.59
FEN-CL
906.47
FEN-CL906.66
GATE
907.31
FEN-CL
906.78
GATE
906.55
GATE
905.91
GATE
909.01
FEN-CL
906.78
FEN-CL-END
906.51
FEN-CL906.56
FEN-CL
906.38
FEN-CL
906.48
FEN
906.09
FEN
906.32
FEN
906.27
FEN
906.63
FEN
905.94
FEN
905.82
FEN
905.81
FEN
905.61
FEN
905.54
FEN
905.58
FEN
905.57
FEN
905.77
FEN
905.19
FEN
905.24
FEN
905.21
FEN
905.31
FEN
906.71
906.41906.43906.66906.34
907.01 906.74
906.73
905.78
BOLLARD
906.34
BOLLARD
907.26
BOLLARD
907.26
BOLLARD
907.22
BOLLARD
907.43
BOLLARD907.38
BOLLARD
907.06
BOLLARD
907.03
BOLLARD
907.17
BOLLARD
907.27
BOLLARD
907.26
BOLLARD
907.19
BOLLARD
906.32
BOLLARD 906.99
BOLLARD907.24
BOLLARD
907.64
BOLLARD
907.72
BOLLARD
907.74
BOLLARD
907.77
BOLLARD
907.73
BOLLARD
907.74
BOLLARD
907.75
BOLLARD
907.24
BOLLARD
907.70
BOLLARD907.53
BOLLARD
907.48
BOLLARD
907.48
BOLLARD
907.22
BOLLARD
907.27
BOLLARD
907.78
BOLLARD
907.83
BOLLARD
907.89
BOLLARD
907.87
BOLLARD
907.81
BOLLARD
907.41
BOLLARD
907.36
BOLLARD
907.59
BOLLARD
907.70
BOLLARD
907.31
BOLLARD
907.28
BOLLARD907.17
BOLLARD
904.97
MHSAN
905.76905.51905.29906.10
906.13906.06906.16
905.91
905.61 905.75 906.06
905.88905.66
905.50
908.89908.73908.08907.94907.95
908.07
9
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7
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4
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907.95
908.00907.92
907.86
906.52 906.59
906.70907.07906.95907.36907.51907.83906.94
907.05 907.67907.75907.12907.07907.089
07.95907.8
0
907.67
907.84906.92
906.84906.67907.95907.67
907.73
907.75
9
0
7
.9
3
9
0
9.5
8
9
0
9.5
5909.5 3909.5 9
908.24
ECONC
908.37
ECONC
908.60
ECONC
906.34
907.36
906.16906.37
906.04
906.58
907.13
907.16
907.04
906.71
906.70
907.24
907.13907.18
907.25
907.10
907.54
907.49
907.40
907.25
907.10
907.00
907.03
907.20
907.33 907.65
907.51
906.86
907.15
907.16
907.06
906.82
906.86
906.80907.67
906.40 906.47
906.74 906.71
906.78
906.78906.65906.57
906.40906.40
906.48
906.46
906.61
906.58 906.82 906.88
907.08
906.88
906.85
907.00
906.90
906.02
906.10
906.16906.20907.15
906.41906.78
905.54
CB-FL
905.33
GL
905.73
GL
904.59
CB-FL
904.47
CB-FL
905.50
GL
905.65
GL
905.78
GL
905.90
WATER-SHUTOFF
906.81
CB-FL-BEEHIVE
909.20
OUTLET-FL
910.10
OUTLET-TOP
904.83
CB-FL
904.45
APRON-RCP
909.72
VAULT-ELE 908.35907.85908.66912.08TRASH-COR911.25
TRASH-COR911.73
TRASH-COR
912.18
TRASH-COR
907.92
TREE20
907.17
2INCHPIPE
907.41
AUTOSPKR
907.09
2INCHPIPE
907.65
2INCHPIPE
907.31
907.38
907.29
2INCHPIPE
906.79
TREE8 906.98
TREE10
9
0
5.0
9
B
U
S
H
9
0
5.0
5
B
U
S
H
905.71
STORM STRUCTURE
INV(E)=901.03
INV(W)=901.23
INV(N,S)=900.79
INV(E)=900.35
INV(W)=900.38
INV(N)=900.90
INV(E,W)=900.29
906.24
906.06
906.01
906.43
905.69
ECONC-EBIT
906.39
EBIT-COR
907.03
BOX
906.07905.78
CONC
906.12
GW
906.21
GW
906.19
ECONC906.33
906.97
907.13
908.19
908.90
GW
904.95
ECONC
904.98
ECONC
904.81
ECONC
904.83
ECONC
904.98
ECONC 905.19
ECONC
905.52
ECONC
905.57
ECONC+-
905.44
ECONC+-
905.22
ECONC+-
905.61
906.07
CONC-WALL-COR
906.08
CONC-WALL-COR
905.50
CONC
905.54
CONC
907.29
UFIBO
906.75
UFIBO
907.03
UFIBO-EXT-BLDG
907.24
UW
907.12
UW
906.85
UW
906.43
UW
906.43
UE
906.32
UE
906.28
UE
906.73
UE
906.84
UE-TO-PP
906.89
UE
907.04
UE
907.25
UE907.03
UE907.09
UE-EXT-BLDG
907.29
URADIO-EXT-BLDG
907.03
URADIO
907.22
URADIO
907.46
URADIO
907.61
URADIO
907.79
URADIO
907.25
UW
907.18
UW
906.57
UE
906.36
UE
906.15
UE
906.15
UE
905.62
UE
905.61
UE
905.83
UE
906.13
UE
906.29
UE
906.87
UW
906.56
UW
909.26
TC-E-TAPER
908.88906.11
WALL-COR-CONC
906.11
WALL-COR-CONC
907.49
UE
907.14
UE
907.00
UE 907.01
UE
906.99
UE
906.96
UE
907.42
GM907.53
EM
907.91
EB
906.86
FEN-CL-GATE
906.39
EBIT
906.45
ELC-GATE
906.45
ELC-GATE
907.44
ECONC-EBIT
907.03
906.88
ECONC-EBIT
906.97
DIESEPUMP
907.87
ECONC
907.79
ECONC
907.81
ECONC
907.83
ECONC
907.83
GASPUMP
907.81
FUELMETER
906.38
ELC-GATE906.24
ELC-GATE
906.25
EBIT+-
906.27
EBIT+-
907.69
ECONC
907.72
FUELTANK
907.76
FUELTANK
907.78
STEP
907.78
STEP
907.76
STEP
907.72
STEP
907.72
ECONC
907.73
ECONC
907.74
FUELTANK
907.79
FUELTANK
907.73
ECONC
907.10
VENTPIPE
907.20
ECONC-EBIT
907.32
MH
907.26
MH
907.73
FUELLINE
907.16
FUELLINE
907.15
FUELLINE
907.10
FUELLINE
907.13
FUELLINE
907.09
FUELLINE
906.37
GV
907.12
TEMPWALL
907.49
TEMPWALL
907.73
TEMPWALL
907.72
TEMPWALL
907.70
TEMPWALL
907.76
TEMPWALL
913.19
ECONC913.17
913.30
913.29
ECONC
913.40
ECONC913.44
ECONC
913.45
ECONC913.48 913.44
ECONC
913.46
ECONC913.49
ECONC
913.50
ECONC913.49 913.48
ECONC
913.57
ECONC913.56
ECONC
913.56
ECONC
912.96
ECONC912.86
913.55
913.52
ECONC
913.50
ECONC913.49
907.60
TEMPWALL-END
907.59
TEMPWALL-END
907.30
TEMPWALL-END
906.87
TEMPWALL-END
907.12
VALVE
907.61
TANK 907.48
TANK
907.33
TANK
906.89
ECONC-EBIT-FEN
907.81
STRIPE907.00
STRIPE
906.99
STRIPE
907.54
STRIPE
907.30
STRIPE906.99
STRIPE
906.90
STRIPE
907.46
STRIPE
907.33
GM
907.34
EM 907.34
OHU
907.32
STRIPE906.80
STRIPE
907.28
ECONC-COR-EBIT907.33
ECONC-COR-EBIT
907.20
ECONC-COR-EBIT
907.20
FEN-CL-END
905.86
GATE-BOX
906.43
ECONC-COR-EBIT
906.40
ECONC-COR-EBIT
906.39
ECONC-COR
906.27
EB
907.46
EBIT+-
907.39
UE
907.26
UE
907.22
UE
907.11
UFO
908.64
MHST
906.91906.71906.18905.61905.10904.98905.41905.84906.17906.86907.76908.47909.08909.74910.41 906.77 906.54 906.16
907.12
907.10906.86
906.80
906.30
906.30
906.07
906.08
906.04
TC-CB
906.34
906.48
906.25
906.24
905.97
905.69
905.40
905.75905.26
905.23905.06
TC-CB
904.99
TC-CB
905.26
905.32905.61
905.57906.01
906.01
906.27
906.49907.14
907.03907.99908.58
907.77908.48
908.47909.19
909.11909.84
909.81910.40
910.30
910.92
910.60
910.60 910.54
910.38
909.65
9
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9
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910.61
910.68
910.71
910.83
910.94
911.03
911.77
912.04
912.15
912.14
912.20
912.32
912.44
912.31
912.37
906.89
906.82 906.61
906.61
906.29
906.31
907.56
LP
906.40
PP-E-W
906.22
PP-N-W
906.78
PP-S-E
905.98
908.27
PP-E-W
909.87
PP-E-W 909.01
PP-E-W
910.35
LP
906.88
PP-LIGHT
906.41LP907.72
LP
906.50
LP-FIELD 906.60PP OHU907.04GW907.01GW906.66
PP OHU
9
0
7.8
2
L
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906.83
LP
905.83
LP
903.49
LP
903.32
LP
906.91
907.06
907.47 907.47
907.70
907.61
907.33
908.14
907.41
907.22
907.96
905.98
906.66
906.32
906.44
906.57
905.90
908.18
906.99
905.94
906.35
907.62
906.95
907.31
908.85
909.18
908.18
907.97
908.02
907.44
909.05
907.87910.63910.57910.99910.33907.45 907.62
907.60907.53
907.58
906.98
906.51
906.14
906.24
9 0 9 .0 19
0
9.1
4
907.46 907.05
907.52
906.78
907.42
907.47
907.67
908.12
906.01
906.22
906.43
907.79
906.96
906.91
907.97907.72
906.97
906.06
906.78
906.69
906.62
907.39
908.35
908.27
907.91
1004
906.28
TRAV
1005
907.02
TRAV
1006
906.12
TRAV
1138
906.54
TRAV
1139
905.85
TRAV
2198
907.34
TRAV
2249
906.86
TRAV
2328
907.37
TRAV
908.59
12
13
19
20
21
M M
R A P
C
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N
T
Y
H
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G
H
WA
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1
0
BRONSON DRIVE
T
18" CMP 18" RCP
18" RCP
G
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E
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403091.7 43.519.319.3141.3L O T 1
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9 0 6
906
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9089089 0 8908912 908906906
9
0
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902
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4
9
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4
9
0
4
9
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4
9
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4
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6
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0
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906
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6
9
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8
9
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9
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R IP
GATEGATET R A S H
E N C L O S U R E
1/2 INCH IRON PIPE
RLS NO. 16099
STORAGE
TANK ROCK/SAND/GRAVELSTORAGEGATEGATE
GATE
FUEL
TANK
E LE C . G A T E
C O N T R O LE LE C . G A T E
C O N T R O LFUEL PUM P
RAIN GARDEN
ELEC.ELEC.
BITU
MIN
O
US TRAIL
10
10
10101010DRAINAGE AND UTILITY EASEMENT
(PER PLAT)
D
R
AIN
A
G
E
A
N
D
U
TILIT
Y
E
A
S
E
M
E
N
T
(
P
E
R
P
L
A
T)DRAINAGE AND UTILITY EASEMENT (PER PLAT)30 FOOT SANITARY AND STORM SEWER EASEMENT30 3030
30
APPROXIMATE LOCATION
S
W'L
Y
LIN
E
O
F
L
O
T
1,
B
L
O
C
K
1
BACK OF CURB
ON LOT LINE
WEST LINE OF LOT 1, BLOCK 1NORTH LINE OF LOT 1, BLOCK 1
PER DOCUMENT NO. 1721175
PER CONSTRUCTION PLANS
APPROXIMATE LOCATION
PER CONSTRUCTION PLANS
12" CIP1" SERVICEPER RECORD PLANS
MANHOLE
12" DIP
12" DIP
114.9
51.148.499.417.3
132.2
9.9 7.812.2 16.625.025.031.7
31.7
48.3
48.3
100.4100.4EXISTING BUILDING
SHED
SHED
EXISTINGPOLEBUILDINGEXISTING
BUILDING
WELL #2
1
0
1
7.6
WATER TOWER
S50°09'30"E 1017.60S00°47'30"E278.36N89°47'36"E 1031.79
DATE OF ISSUE:
DRAWN BY:
CHECKED BY:
PROJECT NUMBER:
SHEET NO:
SHEET NAME:
PLOTTED:PROJECT NAME:
I HEREBY CERTIFY THAT THIS PLAN,
SPECIFICATION, OR REPORT WAS
PREPARED BY ME OR UNDER MY DIRECT
SUPERVISION AND THAT I AM A DULY
LICENSED ARCHITECT IN THE STATE OF
MINNESOTA.
SIGNATURE:
JEFFERY L. OERTEL
DATE:
LICENSE #:15840
REVISIONS:Not forConstructionPRINTED NAME:NOTES:CONSULTANT:11/7/2016 12:12:10 PM
X0.0PUBLIC WORKS FACILITYCITY OF MOUNDS VIEWJLO,ANC
ANC,DCE
12/12/2016
16-15
EXISTING
SURVEY
CITY OF MOUNDS VIEW
12/12/20162466 BRONSON DRIVEMOUNDS VIEW, MN 5511275% CONSTRUCTION DOCUMENTS 1" = 30'-0"
1 EXISTING SURVEY
N
GATE
O.P.
G
A
T
E
O
.
P.GATEO.P.XXXXXXXXXXXXXX X
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX>>>>>>>>>>>>>>>>>>>>>>>>>>>>XXXXXXXXXXXXXXXXXXXXXXXXXXX(FRONT SETBACK)(PAVING SETBACK)(BUILDING SIDE SETBACK)(BUILDING REAR SETBACK)(BUILDING SIDE SETBACK)(
B
U
IL
D
I
N
G
R
E
A
R
S
E
T
B
A
C
K
)(PAVING SETBACK)( PAVING SETBACK)
(
P
A
V
I
N
G
S
E
T
B
A
C
K
)PAVING SETBACK)STORAGE BINS AS ALTERNATENEW PUBLIC WORKS BUILDING FOOTPRINT
EXISTING WELL
HOUSE
TRANSFORMER/GENERATOR/METER PAD
(3) DUMPSTER BINS
SALT/SAND STORAGE
FUEL ISLAND
ABOVE GROUND
FUEL TANKS
EXISTING WATER
STORAGE BUILDING
H.C.
H.C.
EXISTING BASEBALL
FIELD FENCING
NEW FENCING
NEW FENCING
NEW FENCINGNEW FENCING
N E W F E N C IN GNEW FENCINGNEW FENCINGNEW FENCINGSTORM WATER
MANAGEMENT PLAN
STORM WATER
MANAGEMENT PLAN
LOT LINE
LOT LINE
LOT LINELOT LINEL
O
T LI
N
E 40' - 0"70' - 2"26' - 10"13' - 2"70' - 11 3/4"
16' - 6"
5' - 0"
20' - 0"
IN PROJECT DEDICATED PARKING - 19 SPACES
IN PROJECT DEDICATED
PARKING - 7 SPACES
IN PROJECT DEDICATED PARKING - 12 SPACES(2 H.C./10 AMBULATORY)5' - 0"35' - 0"112' - 2 3/4"86' - 4 1/2"137' - 8"30' - 2"LOADING BERTH
TOTAL LOT AREA - 263,884 S.F.
TOTAL PROPOSED BUILDING AREA - 37,168 S.F.
MAIN BUILIDNG - 34,773 S.F.
EXISTING WELL HOUSE - 795 S.F.
SALT/SAND STORAGE - 1,600 S.F.
TOTAL PAVING - 89,385 S.F.
TOTAL GREEN SPACE - 167,810 S.F.
% OF TOTAL AREA - 63.6%
AREA OF DEVELOPED GREEN SPACE - 39,576 S.F.
AROUND PERIMETER OF PAVING
% OF TOTAL AREA - 15.0%
DATE OF ISSUE:
DRAWN BY:
CHECKED BY:
PROJECT NUMBER:
SHEET NO:
SHEET NAME:
PLOTTED:PROJECT NAME:
I HEREBY CERTIFY THAT THIS PLAN,
SPECIFICATION, OR REPORT WAS
PREPARED BY ME OR UNDER MY DIRECT
SUPERVISION AND THAT I AM A DULY
LICENSED ARCHITECT IN THE STATE OF
MINNESOTA.
SIGNATURE:
JEFFERY L. OERTEL
DATE:
LICENSE #:15840
REVISIONS:Not forConstructionPRINTED NAME:NOTES:CONSULTANT:11/7/2016 12:12:20 PM
X0.3PUBLIC WORKS FACILITYCITY OF MOUNDS VIEWJLO,ANC
ANC,DCE
12/12/2016
16-15
DIAGRAMATIC
SITE PLAN
CITY OF MOUNDS VIEW
12/12/20162466 BRONSON DRIVEMOUNDS VIEW, MN 5511275% CONSTRUCTION DOCUMENTS 1" = 20'-0"
1 SITE DIAGRAM
PLAN REVIEW
N
1 Date 1
DATE OF ISSUE:
DRAWN BY:
CHECKED BY:
PROJECT NUMBER:
SHEET NO:
SHEET NAME:
PLOTTED:PROJECT NAME:
I HEREBY CERTIFY THAT THIS PLAN,
SPECIFICATION, OR REPORT WAS
PREPARED BY ME OR UNDER MY DIRECT
SUPERVISION AND THAT I AM A DULY
LICENSED ARCHITECT IN THE STATE OF
MINNESOTA.
SIGNATURE:
JEFFERY L. OERTEL
DATE:
LICENSE #:15840
REVISIONS:Not forConstructionPRINTED NAME:NOTES:CONSULTANT:10/27/2016 8:17:05 AM
X0.6PUBLIC WORKS FACILITYCITY OF MOUNDS VIEWJLO,ANC
ANC,DCE
12/12/2016
16-15
AERIAL VIEWS
CITY OF MOUNDS VIEW
12/12/20162466 BRONSON DRIVEMOUNDS VIEW, MN 55112SITE PLAN SUBMITTAL1 NE. AERIAL2NW. AERIAL
3 SE. AERIAL4SW. AERIAL
GATE
O.P.
G
A
T
E
O
.P.GATEO.P.UP
UP
UP
REF.REF.
(T)(M)
BRONSON DRIVE
C
O
U
N
T
Y
H
I
G
H
WA
Y
N
O
. 1
0
PROOF OF PARKING
EXISTING 3,000 GAL. TANK
NEW 3,000 GAL. TANK61' - 10"SALT BUILDING -
HEAVY DUTY
ASPHALT PAVEMENT
FLOOR
CURB TYPE 1
CURB TYPE 2
24' - 0"
CURB TYPE 2
C
U
R
B
T
Y
P
E 1
S5
S5
S5
S5
S5
S7
S18S18 S8
S6
S8
S6
S6
S8
S6
S9
S3 S2 S3
S3
S2
S3
S2
S3
S2
S3
S2
S2
S3
S2
S3 S2 S3 S2 S3 S2 S3 S2 S2S3 S2S3 S3
S1S1
S13
S14
S20
S20
S5
S5
S1S1
EXISTING WELL
HOUSE TO REMAIN
S5
S5
S6
S1S1
S1S1
S19 S19
S19S19S19S19
S19
S19
A0.2
1
A0.2
2
A0.2
3
S6
S19
S19
S5
S5S2
S2
EXISTING BASEBALL
FIELD TO REMAIN28' - 0"40' - 0"
24' - 0"20' - 0"62' - 5 1/2"
28' - 0"9' - 0"2' - 0"84' - 9 3/4"A0.2
4
220°
5 0 °
1 2 0 °1 2 0 °A0.3
128' - 11 1/2"10' - 0"24' - 0"121' - 4"18' - 5 1/4"30' - 0"49' - 3 1/2"4' - 0"86' - 0 1/4"274' - 3 3/4"
PROPOSED BUILDING
FOOTPRINT - 34,773
SQFT
12
1
32
S20
S20
S2
TIE NEW CURB
INTO EXISTING -
VERIFY WITH CIVIL
AND IN FIELDEXISTING CURB EXISTING CURB EXISTING CURB NEW CURB
EXISTING CURBNEW CURB
TIE NEW CURB
INTO EXISTING -
VERIFY WITH CIVIL
AND IN FIELD EXISTING CURBEXISTING CURB
S25S25
S6
S6
S6 S24
1
CURB TYPE 1CURB TYPE 2
S3
S2
S2 S2
STORAGE BINS AS ALTERNATE76' - 0 1/2"
FIRE SPRINKLER
ACCESS DOOR
FDC
CHAIN LINK FENCE
2' - 6"
4' - 0"17' - 0 3/4"10' - 0"4' - 0"30' - 0"25' - 8"24' - 0"20' - 7 3/4"11' - 7"S6S6
53' - 5 1/2"24' - 0"10' - 0"4 ' - 0 "4
' -
0
"4' - 0"3 4 ' - 0"
4' -
0
"3' - 0"29' - 4 3/4"40' - 0"
13 315' - 0"38 5 6 10 11 13
S6
S6
S7S6
S5
S5
S25S25
S25
S2
S19 S19 S19 S19
S2.2
9' - 0"20' - 0"20' - 0"9' - 0"
S1S1
S21 S21 S21
S18S18S18S18
S18S18
S19 S1950' - 0"7' - 0"24' - 1 1/2"12' - 7"
EXISTING ELECTRICAL
PAD - SEE X0.0 AND X0.1
FOR MORE INFORMATION
16' - 0"
6' - 8"2' - 7 3/4"15' - 0"6' - 2 1/4"S16
DECORATIVE FENCE
LOADING BERTH
DRIVABLE TURF -
SPECIFICATIONS TBD.
GENERAL SITE NOTES:
- ALL DIMENSIONS ARE FROM/TO
FACE OF CONCRETE CURB.
- GATE OP = GATE OPERATOR
-BY GATE/FENCE PROVIDER
-COORDINATE WITH ACCESS
CONTROL AND ELECTRICAL
- IRRIFATION BY OWNER: TO BE
COORDINATED BY CONTRACTOR
-PLASTIC/COMPOSITE EDGING AT
ALL LANDSCAPED AREAS UNLESS
OTHERWISE NOTED
1" = 20'-0"
1 Site Plan
DATE OF ISSUE:
DRAWN BY:
CHECKED BY:
PROJECT NUMBER:
SHEET NO:
SHEET NAME:
PLOTTED:PROJECT NAME:
I HEREBY CERTIFY THAT THIS PLAN,
SPECIFICATION, OR REPORT WAS
PREPARED BY ME OR UNDER MY DIRECT
SUPERVISION AND THAT I AM A DULY
LICENSED ARCHITECT IN THE STATE OF
MINNESOTA.
SIGNATURE:
JEFFERY L. OERTEL
DATE:
LICENSE #:15840
REVISIONS:Not forConstructionPRINTED NAME:NOTES:CONSULTANT:11/7/2016 12:09:19 PM
A0.1PUBLIC WORKS FACILITYCITY OF MOUNDS VIEWJLO,ANC
ANC,DCE
12/12/2016
16-15
SITE PLAN
CITY OF MOUNDS VIEW
12/12/20162466 BRONSON DRIVEMOUNDS VIEW, MN 5511275% CONSTRUCTION DOCUMENTSKEY SITE NOTES
S19 6" DIA. STEEL BOLLARDS FILLED WITH CONCRETE
-PAINT
S20 STORM WATER MANAGEMENT - SEE CIVIL
S21 DEMONSTRATION RAIN GARDENS - SEE CIVIL
S24 RIP-RAP DRAINAGE SWALE - SEE CIVIL
S25 CONCRETE FLUME SPLASH AREA @ DOWNSPOUT
S26 2'X2' CAST IRON TRUNCATED DOME PAVER @ ADA CURB
CUT - TYP. OF 3
S27 ADA CONCRETE CURB CUT
KEY SITE NOTES
S8 AUTOMATIC SLIDING GATE
S9 MANUAL GATE OPENING
S11 DOUBLE WALL ABOVE GROUND METAL FUEL TANKS
-SEE SPECIFICATIONS
S12 FUEL ISLAND - REUSE/SALVAGE EXISTING DISPENSER UNIT
-PROVIDE NEW PIPING/CONNECTIONS
S12.1 DIGITAL INPUT/CONTROL FOR FUEL PUMP OPERATION
-SEE SPECIFICATION
S13 GRASS LANDSCAPING (IRRIGATED SOD)
-SEE LANDSCAPE PLAN
S14 ROCK MULCH MAINTENANCE SECTION
-PROVIDE LANDSCAPE FABRIC AND METAL LANDSCAPE
EDGING AT OFFICE AREA ONLY, STANDARD
PLASTIC/COMPOSITE EDGE EVERYWHERE ELSE
S16 WOOD MULCH LANDSCAPE SECTION
-PROVIDE LANDSCAPE FABRIC AND METAL LANDSCAPE
EDGING AT OFFICE AREA ONLY, STANDARD
PLASTIC/COMPOSITE EDGE EVERYWHERE ELSE
S17 THREE (3) FLAG POLES
-SEE SPECIFICATION FOR HEIGHT(S)
-SEE ELECTRICAL FOR LIGHTING OF FLAGS
S18 VEHICLE STRIPING
KEY SITE NOTES
S1 ASPHALT PAVING
-SEE CIVIL FOR PAVEMENT SECTION
S2 CONCRETE PAVING
-SEE CIVIL FOR PAVEMENT SECTION
S2.2 CONCRETE PAVING
-PROVIDE 2" RIGID INSULATION UNDER SAND CUSHION TO
PREVENT HEAVING
S3 CONCRETE APRON @ OVERHEAD DOORS
-PROVIDE TWO PIPE BOLLARDS, 6" DIA. CONCRETE FILLED
STEEL @ EACH JAMB OF OVERHEAD DOOR
S4 CONCRETE PAD
-PROVIDE BOND BREAK MATERIAL BETWEEN PAVING AND
BUILDING TYP.
-SEE STRUCTURAL FOR MINIMUM JOINT SPACING
S5 CONCRETE CURB/GUTTER
-SEE CIVIL FOR TYPE
S6 8' TALL, BLACK VINYL COATED CHAIN LINK FENCE
-SEE SPECIFICATION FOR POST SPACING AND POST
DIAMETER
-PROVIDE ROCK MULCH (ROCK MULCH SHOULD BE LARGE
FORMAT TYPE:RIP-RAP SIZE 5" +/- DIAMETER) MAINTENANCE
STRIP @ BASE OF FENCE
S7 DECORATIVE SCREEN FENCE
N
A0.3
A0.3
3
A0.34
A0.3
5
2
6
A0.3
7
A0.3
SALT/SAND
BUILDING
30040' - 0"40' - 0"
PRE-CAST CONCRETE 'T' WALL
PANEL
PRE-CAST CONCRETE 'T' WALL
PANEL
PRE-CAST CONCRETE 'T' WALL
PANEL
CONCRETE FILLED STEEL PIPE
BOLLARD, BOTH SIDES - PAINT
CONCRETE FILLED STEEL PIPE
BOLLARD, BOTH SIDES - PAINT
CONCRETE FILLED STEEL PIPE
BOLLARD, BOTH SIDES - PAINT
H.D. ASPHALT
PAVING
T.O. SLAB
100' - 0"
7
A0.3
T.O. PRE-CAST 'T' WALL
108' - 0"
WOOD TRUSS BEARING
114' - 0"3' - 0"4' - 5 1/2"5' - 6 1/2"20' - 0"5' - 6 1/2"4' - 5 1/2"8' - 0"PRE-CAST CONCRETE 'T' WALL
PANEL
PRE-CAST CONCRETE 'T' WALL
PANEL PRE-CAST CONCRETE 'T' WALL
PANEL
PRE-FINISHED METAL CAP
CONCRETE FILLED STEEL PIPE
BOLLARD, BOTH SIDES - PAINT
CONCRETE FILLED STEEL PIPE
BOLLARD, BOTH SIDES - PAINT
CONCRETE FILLED STEEL PIPE
BOLLARD, BOTH SIDES - PAINT
WOOD CEDAR SHIPLAP SIDING
- STAIN
WOOD CEDAR SHIPLAP SIDING -
STAIN
EXPOSED STUD
FRAMING AT INTERIOR
OF SALT/SAND
STORAGE
WOOD TRUSS - SEE
STRUCTURAL
WOOD TRUSS - SEE
STRUCTURAL
2"
1'-0"
T.O. SLAB
100' - 0"
6
A0.3
T.O. PRE-CAST 'T' WALL
108' - 0"8' - 0"7' - 0 1/2"1' - 1"4' - 5 1/2"5' - 6 1/2"10' - 0"10' - 0"10' - 0"
LOW SLOPE EPDM ROOF
MEMBRANE
PRE-FINISHED METAL CAP
WOOD CEDAR SHIPLAP SIDING
- STAIN
CONCRETE FILLED STEEL PIPE
BOLLARD, BOTH SIDES - PAINT
PRE-CAST CONCRETE 'T' WALL
PANEL
3' - 0"WOOD CEDAR TRIM (MITER ALL
EXTERIOR CORNERS TYP.) - STAIN
WOOD CEDAR TRIM (MITER ALL
EXTERIOR CORNERS TYP.) -
STAIN
T.O. SLAB
100' - 0"
7
A0.3
T.O. PRE-CAST 'T' WALL
108' - 0"
WOOD TRUSS BEARING
114' - 0"
4' - 5 1/2"5' - 6 1/2"20' - 0"5' - 6 1/2"4' - 5 1/2"1' - 1"13' - 9 1/2"1' - 1"7' - 0 1/2"8' - 0"2"
1'-0"
PRE-FINISHED METAL CAP
PRE-CAST CONCRETE 'T' WALL
PANEL
CONCRETE FILLED STEEL PIPE
BOLLARD, BOTH SIDES - PAINT
WOOD CEDAR SHIPLAP SIDING
- STAIN
PRE-CAST CONCRETE 'T' WALL
PANEL
3' - 0"WOOD CEDAR TRIM (MITER ALL
EXTERIOR CORNERS TYP.) -
STAIN
WOOD CEDAR TRIM (MITER ALL
EXTERIOR CORNERS TYP.) - STAIN
T.O. SLAB
100' - 0"
6
A0.3
T.O. PRE-CAST 'T' WALL
108' - 0"
WOOD TRUSS BEARING
114' - 0"3' - 0"4' - 5 1/2"5' - 6 1/2"10' - 0"10' - 0"10' - 0"1' - 1"13' - 9 1/2"8' - 0"2' - 8"2' - 8"
POLYCARBONATE CLEAR
MULTI-WALL PANEL
WOOD CEDAR SHIPLAP SIDING
- STAIN
CONCRETE FILLED STEEL PIPE
BOLLARD, BOTH SIDES - PAINT
PRE-FINISHED METAL CAP
PRE-CAST CONCRETE 'T' WALL
PANEL
PRE-CAST CONCRETE 'T' WALL
PANEL
WOOD CEDAR SHIPLAP SIDING -
STAIN
PRE-FINISHED METAL CAP
WOOD CEDAR TRIM (MITER ALL
EXTERIOR CORNERS TYP.) - STAIN
WOOD CEDAR TRIM (MITER ALL
EXTERIOR CORNERS TYP.) - STAIN
DECORATIVE WOOD SCREEN
WALL
WOOD CEDAR TRIM (MITER ALL
EXTERIOR CORNERS TYP.) -
STAIN
WOOD CEDAR TRIM (MITER ALL
EXTERIOR CORNERS TYP.) -
STAIN
T.O. SLAB
100' - 0"
7
A0.3
T.O. PRE-CAST 'T' WALL
108' - 0"
WOOD TRUSS BEARING
114' - 0"
A0.3
8
6' - 0"8' - 0"38' - 2"
WOOD TRUSS - SEE
STRUCTURAL
PRE-CAST CONCRETE 'T' WALL
PANEL
WOOD CEDAR SHIPLAP SIDING
- STAIN
H.D. ASPHALT
T.O. SLAB
100' - 0"
6
A0.3
T.O. PRE-CAST 'T' WALL
108' - 0"
WOOD TRUSS BEARING
114' - 0"3' - 0"1' - 0"6' - 0"8' - 0"39' - 1"
---
-
CONCRETE FILLED STEEL PIPE
BOLLARD, BOTH SIDES - PAINT
PRE-CAST CONCRETE 'T' WALL
PANEL
PRE-CAST CONCRETE 'T' WALL
PANEL
WOOD CEDAR SHIPLAP SIDING -
STAIN
WOOD TRUSS - SEE STRUCTURAL
H.D. ASPHALT
T.O. SLAB
100' - 0"
T.O. PRE-CAST 'T' WALL
108' - 0"
---
-
---
-
---
-8' - 0"4"10' - 0"2' - 0"DATE OF ISSUE:
DRAWN BY:
CHECKED BY:
PROJECT NUMBER:
SHEET NO:
SHEET NAME:
PLOTTED:PROJECT NAME:
I HEREBY CERTIFY THAT THIS PLAN,
SPECIFICATION, OR REPORT WAS
PREPARED BY ME OR UNDER MY DIRECT
SUPERVISION AND THAT I AM A DULY
LICENSED ARCHITECT IN THE STATE OF
MINNESOTA.
SIGNATURE:
JEFFERY L. OERTEL
DATE:
LICENSE #:15840
REVISIONS:Not forConstructionPRINTED NAME:NOTES:CONSULTANT:11/7/2016 12:35:49 PM
A0.3PUBLIC WORKS FACILITYCITY OF MOUNDS VIEWJLO,ANC
ANC,DCE
12/12/2016
16-15
SALT/SAND
STORAGE
CITY OF MOUNDS VIEW
12/12/20162466 BRONSON DRIVEMOUNDS VIEW, MN 5511275% CONSTRUCTION DOCUMENTS 3/16" = 1'-0"
1 ENLARGED PLAN
SALT/SAND STORAGE 3/16" = 1'-0"
2 WEST ELEVATION
SALT/SAND STORAGE 3/16" = 1'-0"
3 NORTH ELEVATION
SALT/SAND STORAGE
3/16" = 1'-0"
4 EAST ELEVATION
SALT/SAND STORAGE 3/16" = 1'-0"
5 SOUTH ELEVATION
SALT/SAND STORAGE
3/16" = 1'-0"
6 BUILDING SECTION
SALT/SAND STORAGE 3/16" = 1'-0"
7 BUILDING SECTION
SALT/SAND STORAGE
1/2" = 1'-0"
8 WALL SECTION
SALT/SAND STORAGE
DETAILDETAIL DETAIL DETAIL
N
1" = 80'-0"
9 INSPIRATION
SALT/SAND @ WHITE BEAR
LAKE PW
DETAIL
GATE
O.P.
G
A
T
E
O
.
P.GATEO.P.UP
UP
UP
(T)(M)
BRONSON DRIVE
C
O
U
N
T
Y
H
I
G
H
WA
Y
N
O
. 1
0
PROOF OF PARKING
EXISTING 3,000 GAL. TANK
NEW 3,000 GAL. TANK
SALT BUILDING -
HEAVY DUTY
ASPHALT PAVEMENT
FLOOR
EXISTING WELL
HOUSE TO REMAIN
BHS
SM
NS
JP
JP
JP
JP
RC
RC
RC
CSH
PROPOSED BUILDING
FOOTPRINT - 34,773
SQFT
ASB
PFL
STORAGE BINS AS ALTERNATEA0.4
2
EXISTING BASEBALL
FIELD TO REMAIN
NS
NS
NS
NS
PFLPFLPFLPFL
SM SM
SS
ASB
ASB
ASB
RMB
RMB
RMB
SP BHS BHS SP BHS BHS BHS SP
CSH
CSH
CSH
CSH
RMB
HW
HW
HW
HW
HW
HW
BCC
BCC
BCC
BCC
SC
SC
SC
SC
BCC
BCC
BCC
BCC
SC
SC
SC
SC
BCC
BCC
BCC
BCC
BH BH BH
BH
MP
MP MP MP MP
PFLPFLPFL
RD
RD
RD
RD
RD
RDRDRDRD
MP
MP
MP
MP
MP
MP
BH BH BH BH BH BH
A0.4
5
MPMP SS MPMP SS MPMP SS MPMP SS MPMP SS BHBHVISION TRIANGLES @
VEHICLE ENTRY
VISION TRIANGLES @
VEHICLE ENTRY
METAL LANDSCAPE EDGING
(AT OFFICE AREA ONLY)
METAL LANDSCAPE EDGING
(AT OFFICE AREA ONLY)
S16
S14
S16 S14
S14
S16
S16
S14
S14
S13
S13
S16
S16
S16
S16
S14
S16
4' - 11 3/4"3' - 0 1/4"175' - 0"6' - 0"
6' - 2 1/4"16' - 0"15' - 0"32' - 7 1/2"4' - 0"5' - 0"31' - 10 3/4"1' - 0" TYP.20' - 0"28' - 8 3/4"22' - 0"17' - 4"
150' - 0"4'
-
0"1' - 0" TYP.29' - 0 1/4"38' - 6 1/2"10' - 2 3/4"135°
135°
1' - 0" TYP.
1' - 0" TYP.
1' - 0" TYP.
8' - 9 1/4"4' - 0"4' - 0"1' - 0" TYP.2' - 7
"
S14
RM RM
ASBRD RD
CACA
FFFF
CACA
FFFF
PSPS
PLANT LIST AT INSET:
(2) TWO RED MAPLES - RM
(1) ALLEGHENY SERVICE BERRY - ASB
(6) REDOSIER DOGWOOD - RD
(21) GROUND COVER:
CANADA ANEMONE - CA
FOAM FLOWER - FF
PRAIRIE SMOKE - PS
REPLACEMENT 1:1 UP TO 5 MAX.
NEW:ASSUME 34,773 S.F.I-1 REDUCTION (15%)NET NEW:
OVERSTORY DECIDUOUS 1/2000 S.F.17.5 15 TREE = 45
CONIFEROUS 1/2000 S.F.17.5 15 SHRUB = 99
SHRUB 1/300 S.F.117 99
ORNAMENTAL 1/2000 S.F.17.5 15
SOD - (AREA NOT SHOWN AS SOD ARE SEEDED)
LANDSCAPE HATCH KEY:
WOOD MULCH
ROCK MULCH
PLANT LIST AT INSERT:
(12) FOAM FLOWERS - FF
(9) PRAIRIE SMOKE - PS
(5) HONEY WORT - HW
FFFF
FFFFFFFF
FFFFFFFF
FFFF
PSPSPS
PSPSPS
PSPSPS
HW
HWHW
HWHW
GENERAL SITE NOTES:
- ALL DIMENSIONS ARE FROM/TO
FACE OF CONCRETE CURB.
- GATE OP = GATE OPERATOR
-BY GATE/FENCE PROVIDER
-COORDINATE WITH ACCESS
CONTROL AND ELECTRICAL
- IRRIFATION BY OWNER: TO BE
COORDINATED BY CONTRACTOR
-PLASTIC/COMPOSITE EDGING AT
ALL LANDSCAPED AREAS UNLESS
OTHERWISE NOTED
DATE OF ISSUE:
DRAWN BY:
CHECKED BY:
PROJECT NUMBER:
SHEET NO:
SHEET NAME:
PLOTTED:PROJECT NAME:
I HEREBY CERTIFY THAT THIS PLAN,
SPECIFICATION, OR REPORT WAS
PREPARED BY ME OR UNDER MY DIRECT
SUPERVISION AND THAT I AM A DULY
LICENSED ARCHITECT IN THE STATE OF
MINNESOTA.
SIGNATURE:
JEFFERY L. OERTEL
DATE:
LICENSE #:15840
REVISIONS:Not forConstructionPRINTED NAME:NOTES:CONSULTANT:11/7/2016 12:09:32 PM
A0.4PUBLIC WORKS FACILITYCITY OF MOUNDS VIEWJLO,ANC
ANC,DCE
12/12/2016
16-15
LANDSCAPE
PLAN
CITY OF MOUNDS VIEW
12/12/20162466 BRONSON DRIVEMOUNDS VIEW, MN 5511275% CONSTRUCTION DOCUMENTS 1" = 20'-0"
1 LANDSCAPE PLAN
N
Planting Schedule
Type Mark Type scientific name
SIZE/CONTA
INER Count
MP MUGO PINE PINUS MUGO 2 GALLON
CONTAINER
36
MP: 36
PS PRAIRIE SMOKE GEUM TRIFLORUM 6-PACK CARTON 30
PS: 30
RD REDOSIER DOGWOOD 2 GALLON
CONTAINER
15
RD: 15
SC STEPHANANDA CUTLEAF STEPHANANDRA
INCISA 'CRISPA'
2 GALLON
CONTAINER
8
SC: 8
SHRUBS AND GROUND COVER: 186
Planting Schedule
Type Mark Type scientific name
SIZE/CONTA
INER Count
SHRUBS AND GROUND COVER
BCC BLACK CHOKE CHERRY PRUNUS VIRGINIANA 2 GALLON
CONTAINER
12
BCC: 12
BH BUSH HONEYSUCKLE DIERVILLA 2 GALLON
CONTAINER
20
BH: 20
CA CANADA ANEMONE ANEMONE
CANADENSIS
6-PACK CARTON 21
CA: 21
FF FOAM FLOWER TIARELLA 6-PACK CARTON 33
FF: 33
HW HONEY WORT CERINTHE MAJOR 6-PACK CARTON 11
HW: 11
Planting Schedule
Type Mark Type scientific name
SIZE/CONTA
INER Count
OVERSTORY
CSH COCKSPUR HAWTHRON CRATAEGUS
CRUS-GALLI
2.5" DIA. 5
CSH: 5
RM RED MAPLE ACER RUBRUM 2.5" DIA. 6
RM: 6
RMB RED MULBERRY MORUS RUBRA 2.5" DIA. 4
RMB: 4
SM SUGAR MAPLE ACER SACCHARUM 2.5" DIA. 3
SM: 3
OVERSTORY: 18
Planting Schedule
Type Mark Type scientific name
SIZE/CONTA
INER Count
ORNAMENTAL
ASB ALLEGHENY SERVICEBERRY AMELANCHIER
LAEVIS
2" DIA. 7
ASB: 7
PFL PURPLE LEAF CHERRY PRUNUS CISTENA 2" DIA. 8
PFL: 8
RC RED CEDAR THUJA PLICATA 2" DIA. 3
RC: 3
SS SPRING SNOW CRAB MALUS x 'SPRING
SNOW'
2" DIA. 6
SS: 6
ORNAMENTAL: 24
Planting Schedule
Type Mark Type scientific name
SIZE/CONTA
INER Count
CONIFEROUS
BHS BLACK HILLS SPRUCE PICEA GLAUCA VAR.
DENSATA
6' TALL B&B 6
BHS: 6
JP JACK PINE PINUS BANKSIANA 6' TALL B&B 4
JP: 4
NS NORWAY SPRUCE PICEA ABIES 6' TALL B&B 5
NS: 5
SP SCOTS PINE PINUS SYLVESTRIS 6' TALL B&B 3
SP: 3
CONIFEROUS: 18
1/8" = 1'-0"
2 ENLARGED LANDSCAPE PLAN
PLANTING CLUSTER
1" = 10'-0"
5 ENLARGED LANDSCAPE PLAN
ENTRY PLANTING
DATE OF ISSUE:
DRAWN BY:
CHECKED BY:
PROJECT NUMBER:
SHEET NO:
SHEET NAME:
PLOTTED:PROJECT NAME:
I HEREBY CERTIFY THAT THIS PLAN,
SPECIFICATION, OR REPORT WAS
PREPARED BY ME OR UNDER MY DIRECT
SUPERVISION AND THAT I AM A DULY
LICENSED ARCHITECT IN THE STATE OF
MINNESOTA.
SIGNATURE:
JEFFERY L. OERTEL
DATE:
LICENSE #:15840
REVISIONS:Not forConstructionPRINTED NAME:NOTES:CONSULTANT:11/7/2016 12:10:10 PM
A3.0PUBLIC WORKS FACILITYCITY OF MOUNDS VIEWJLO,ANC
ANC,DCE
12/12/2016
16-15
BUILDING
PERSPECTIVES
CITY OF MOUNDS VIEW
12/12/20162466 BRONSON DRIVEMOUNDS VIEW, MN 5511275% CONSTRUCTION DOCUMENTS4 PERSPECTIVE
COLD STORAGE
2 PERSPECTIVE
OFFICE AREA 1 PERSPECTIVE
VEHICLE STORAGE
3 PERSPECTIVE
VEHICLE MAINTENANCE5PERSPECTIVE
DECORATIVE SCREENING
Item No: 07G
Meeting Date: November 28, 2016
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Don Peterson, Public Works Supervisor
Item Title/Subject: Resolution 8672, Approving Purchase of a Water Operating Valve for
Water Treatment Plant 1.
Background/Discussion:
One of the many responsibilities the Public Works Department includes efficiently operating the water
distribution system.
In water treatment plant number 1 (WTP1) there is a large 10” control valve. This valve controls water
flow from the filter tanks to the distribution system. In 2015 it was determined that the valve is no longer
operating as designed. The valve was installed in the plant in 1992 and is original. Staff contacted a
vendor to get a quote for a new valve and put this cost in the 2016 budget. This valve is similar to the
other two valves that were replaced in 2013.
Public Works Staff will be replacing this valve,
additional supplies will be needed along with the
rental of lift equipment in order to raise and lower the
valve and supporting piping in the plant.
Staff has received a quote for a new valve form
Kudro Equipment Inc. from Chaska MN for
$10,678.00 not including shipping. The valve is in the
2016 budget in account 700-4823-7030 for
$35,000.00
Recommendation:
Staff recommends the purchase of (1) one 10” Ross valve model 42SR-S pump control valve with
emergency quick close feature at a cost of $10,678.00, not including shipping, from Kudro Equipment
Inc. of Chaska MN. Staff is also recommending a 5% contingency for any unforeseen expenditures
not to exceed $533.90 Funding for this valve will be taken from account 700-4823-7030 which has
$35,000.00 for water treatment valves. Cost for rental equipment would be funded from account 700-
4823-4010.
Respectfully submitted,
Don Peterson
Public Works Supervisor
RESOLUTION 8672
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AUTHORIZING THE PURCHASE OF A WATER OPERATING VALVE FOR
WATER TREATMENT PLANT 1
WHEREAS, the City has the responsibility to efficiently operate the water distribution
system, and;
WHEREAS, in water treatment plant number 1 (WTP1) there is a large 10” control valve
which controls water flow from the filter tanks to the distribution system, and;
WHEREAS, in 2015 it was determined that the valve is no longer operating as designed, and;
WHEREAS, Staff contacted a vendor to get a quote for a new valve and put this cost in the
2016 budget, and;
WHEREAS, the Public Works staff has received a quote for a new valve form Kudro
Equipment Inc. from Chaska MN for $10,678.00, not including shipping.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View, Ramsey County, Minnesota as follows:
1. Approves the purchase of (1) one 10” Ross valve model 42SR-S pump control valve with
emergency quick close feature at a cost of $10,678.00, not including shipping from Kudro
Equipment Inc of Chaska MN.
2. Approves a 5% contingency for any unforeseen expenditures not to exceed $533.90.
3. Funding for this valve will be taken from account 700-4823-7030 which has $35,000.00 for
water treatment valves. Cost for rental equipment would be funded from account 700-
4823-4010.
Adopted this 28th day of November, 2016.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(seal)
Item No: 08B
Meeting Date: November 28, 2016
Type of Business: Consent Agenda
Administrator Review : ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Item Title/Subject: Resolution 8667, a Resolution Adopting a Minnesota
Government Data Practices Act Policy and Designating the
Responsible Authority and Compliance Official
Introduction:
In light of recent public data requests submitted to cities throughout the metro area, the
City Attorney advised that it would be beneficial to review the existing policy which was last
updated in 2010 and make changes to bring the policy into compliance with current
Minnesota Government Data Practice Act (MGPDA) requirements. As such, a newly
updated policy is available for approval. No substantive changes were made, only
revisions corresponding to revisions to the applicable state law and correction of typos.
Discussion:
Minnesota Statutes Chapter 13, otherwise known as the Minnesota Government Data
Practices Act, requires that the City adopt a Minnesota Government Data Practices Act
policy which among other things designates the (1) individual responsible for the collection,
use, and dissemination of any set of data on individuals, government data, or summary
data (the “Responsible Authority”) for the City, and (2) the individual responsible for
persons to direct questions or concerns regarding problems in obtaining access to data or
other data practices problems for the City (the “Compliance Official”).
The City Administrator has been designated and will continue to be designated the
Responsible Authority and Compliance Official. The MGDPA Policy also identifies the
Assistant City Administrator as the designee in system administration. Other persons
responsible for the maintenance and dissemination of City records are as apparent or
assigned.
Recommendation:
Staff recommends approval of Resolution 8667, a resolution updating the City’s Minnesota
Government Data Act policy and reaffirming the City Administrator to be the Responsible
Authority and Compliance Official.
Respectfully submitted,
________________________
James Ericson
City Administrator
489828v3 DTA MU125-11
City of Mounds View
Minnesota Government Data Practices Act
Guidelines and Procedures
November 2016
i
489828v3 DTA MU125-11
City of Mounds View
Data Practices Procedures
Table of Contents
1.0 Introduction ..........................................................................................................................1
2.0 Responsible Authority .........................................................................................................1
3.0 Access to Public Data ..........................................................................................................1
3.1 People Entitled to Access.........................................................................................3
3.2. Form of Request .......................................................................................................3
3.3 Identification of Requesting Party ...........................................................................3
3.4 Form of Copies ........................................................................................................4
3.5 Time Limits ..............................................................................................................4
3.6 Fees ..........................................................................................................................4
4.0 Access to Private and Confidential Data on Individuals .....................................................4
4.1 Persons Entitled to Access .......................................................................................4
4.2 Form of Request .......................................................................................................5
4.3 Identification of Requesting Party ...........................................................................5
4.4 Time Limits ..............................................................................................................5
4.5 Fees ..........................................................................................................................5
4.6 Summary Data .........................................................................................................6
4.7 Records of Minors and Incapacitated Persons .........................................................6
5.0 Access to Private and Confidential Data on Decedents .......................................................7
6.0 Access to Data not on Individuals .......................................................................................8
6.1 People Entitled to Access.........................................................................................8
6.2 Form of Request .......................................................................................................9
6.3 Identification of Requesting Party ...........................................................................9
6.4 Time Limits ..............................................................................................................9
6.5 Fees ..........................................................................................................................9
6.6 Accessibility of Records ..........................................................................................9
7.0 Temporary Classification .....................................................................................................9
8.0 Denial of Access ................................................................................................................10
9.0 Collection of Data on Individuals ......................................................................................10
9.1 Tennessen Warning ................................................................................................10
9.2. Data Quality Procedures ........................................................................................11
10.0 Challenge to Data Accuracy or Completeness ...................................................................12
11.0 Data Protection...................................................................................................................12
11.1 Accuracy and Currency of Data .............................................................................12
11.2 Data Safeguards .....................................................................................................12
ii
489828v3 DTA MU125-11
City of Mounds View
Data Practices Procedures
List of Exhibits
Exhibit 1 LIST OF DESIGNEES
Exhibit 2 PHOTOCOPYING CHARGES
Exhibit 3 INFORMATION DISCLOSURE REQUEST
Exhibit 4 GOVERNMENT DATA ACCESS & NONDISCLOSURE AGREEMENT
Exhibit 5 NOTICE TO PERSONS UNDER THE AGE OF 18
Exhibit 6 CONSENT TO RELEASE PRIVATE DATA
Exhibit 7 CONSENT TO RELEASE COPYRIGHTED DATA
Exhibit 8 DATA PRACTICES ADVISORY
Exhibit 9 TENNESSEN WARNING FORM
Exhibit 10 SAMPLE CONTRACT PROVISION
Exhibit 11 BUILDING PERMIT/PLANS DATA PRACTICES ADVISORY
Appendix A Private and Confidential Data Maintained by the City of Mounds View
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489828v3 DTA MU125-11
DATA PRACTICES PROCEDURES
1.0 Introduction. These procedures are adopted to comply with the requirements of the
Minnesota Government Data Practices Act (the “Act”), specifically Minnesota Statutes
Sections 13.03, subdivision 2 and 13.05, subdivision 5. It is the intent of the City of Mounds
View (“City”) to remain in compliance with the Act. These procedures shall be supplemented by
the requirements of the Act as needed and if any procedure contained herein is inconsistent with
those requirements, as they may be amended, the specific provisions of the Act shall be
controlling.
2.0 Responsible Authority. The City Administrator is the Responsible Authority and
Compliance Official responsible for the collection, use and distribution of government data and
is accountable for City compliance with the Minnesota Government Data Practices Act. The
Responsible Authority has authorized certain other City employees to collect, maintain,
disseminate and otherwise assist in complying with the Act (“Designees”). These Designees are
listed on attached Exhibit 1. The Responsible Authority shall provide training to Designees and
staff at such times and in such a manner as the designated Responsible Authority determines is
appropriate to inform them of their obligations under the Act. The designated Responsible
Authority shall also be authorized to amend or supplement the Exhibits attached to these
procedures as needed to further the intent of these procedures and the City’s compliance with the
Act. For the purposes of carrying out these procedures, the term Responsible Authority shall
include Designees unless the context in which it is used indicates a different intent.
3.0 Access to Public Data. All information maintained by the City is public unless there is a
specific statutory designation which gives it a different classification. Categories of
classification are as follows:
2
489828v3 DTA MU125-11
* “Individual” is defined by Minnesota Statutes Section 13.02, subdivision 8. “Individual” means
a natural person (a living human being). It does not mean any type of entity created by law, such
as a corporation.
** Private and confidential data on decedents become public data 10 years after the death of the
data subject and 30 years after the creation of the data.
Classification: Data on Individuals*
(Minn. Stat. § 13.02,
subd. 5)
Data on Decedents
(Minn. Stat. § 13.10,
subd. 1)
Data not on
Individuals*
(Minn. Stat. § 13.02,
subd. 4)
Public
Certain data on
individuals are
accessible to anyone.
Minn. Stat. § 13.02,
subd. 15.
Certain data on
decedents are
accessible to anyone.
Minn. Stat. § 13.02,
subd. 15.
Certain data not on
individuals are
accessible to anyone.
Minn. Stat. § 13.02,
subd. 14.
Private Certain data on
individuals are
accessible to the data
subject, but not
accessible to the
public. Minn. Stat. §
13.02, subd. 12.
Certain data on
decedents are
accessible to the
representative of the
decedent, but not
accessible to the
public.** Minn.
Stat. § 13.10, subd. 1
(b).
Nonpublic Certain data not on
individuals are
accessible to the data
subject, but not
accessible to the
public. Minn. Stat.
§ 13.02, subd. 9.
Confidential Certain data on
individuals are not
accessible to the data
subject and not
accessible to the
public. Minn. Stat.
§13.02, subd. 3.
Certain data on
decedents are not
accessible to the
representative of the
decedent and not
accessible to the
public.** Minn.
Stat. § 13.10, subd. 1
(a).
Protected
Nonpublic
Certain data not on
individuals are not
accessible to the data
subject and not
accessible to the
public. Minn. Stat. §
13.02, subd. 13.
3
489828v3 DTA MU125-11
3.1 People Entitled to Access. Any person has the right to inspect or view public
data or to have an explanation of the meaning of the data. The person does not need to
state his or her name or give the reason for the request, unless a statute specifically
authorizes the City to request such information. The Responsible Authority may ask a
person to provide identifying or clarifying information for the sole purpose of facilitating
access to the data. Examples of when identifying information may be requested include,
but are not limited to, obtaining a mailing address when the person has requested that
copies be mailed or requesting identification when copies have been paid for by check.
Additionally, any person has the right to obtain a copy of public data except in the case of
copyrighted materials in the possession of the City for which the City does not have
express written permission to reproduce. (Exhibit 9)
3.1A Copyrighted Documents. Copyrighted public documents may be shown
to anyone but shall not be reproduced or photocopied without express written
permission from the copyright holder.
3.1A1 The Responsible Authority reserves the right to refuse to provide
copies of copyrighted data in accordance with the copyright law of the
United States (Title 17, United States Code) which governs the making of
photocopies or other reproductions of copyrighted material.
3.1A2 Public documents created by the City of Mounds View or its
officials or employees on behalf of the City do not qualify for copyright
protection and shall be available for viewing and reproduction in
accordance with the Act. In certain cases, the City may enforce a
copyright or acquire a patent for a computer software program or
components of a program created by the City. In such cases, the data shall
be treated as trade secret information.
3.2 Form of Request. The request for public data may be verbal or written. The
Responsible Authority or designee may require a verbal request to be made in writing
whenever a written request will assist the Responsible Authority or designee in
performing his or her duties. (Exhibit 3).
3.3 Identification of Requesting Party. The Responsible Authority may not require
the requesting party to provide identification to view public documents unless contact
information is required in order to clarify the request. The Responsible Authority must
verify the identity of the requesting party as a person entitled to reproductions when
reproductions of copyrighted public data are requested. Identity can be established
through personal knowledge, presentation of photo identification, comparison of the data
subject’s signature on a consent form with the person’s signature in City records, or other
reasonable means.
4
489828v3 DTA MU125-11
3.4 Form of Copies. Where public data is maintained in a computer storage medium,
the Responsible Authority shall provide copies of the public data in electronic form upon
request, provided a copy can reasonably be made in that form. The Responsible
Authority is not required to provide the data in an electronic format or program that is
different from the format or program in which the Responsible Authority maintains the
data. The Responsible Authority may charge a fee for the actual cost of providing the
copy.
3.5 Time Limits. Requests will be received and processed only at Mounds View
City Hall during normal business hours. If copies cannot be made at the time of the
request, copies must be supplied as soon as reasonably possible. Whenever possible, the
Responsible Authority will immediately allow the requesting person to inspect the public
data. When providing an immediate response to the requester, it should not interfere with
the City’s efficient operations. The Responsible Authority may require that the
requesting person make an appointment or return at a later time to inspect or to pick up
copies of the requested data. When public data on individuals is requested by the
individual data subject and an immediate response is not possible, the authorized City
employee will provide the data within 10 days of the date of the request, excluding
Saturdays, Sundays and legal holidays.
3.6 Fees. Anyone may inspect or view public data for any reason without charge.
Fees may be charged only if the requesting person asks for a copy or electronic
transmittal of the data. Fees will be charged according to the City’s current fee schedule
and may not include time necessary to separate public from nonpublic data. A summary
of fees generally associated with data requests is contained in Exhibit 2.
4.0 Access to Private and Confidential Data on Individuals. Information about individual
persons is classified by law as public, private, or confidential. A list of the private and
confidential information maintained by the City is contained in Appendix A.
4.1 Persons Entitled to Access.
4.1A Public information about an individual may be shown or given to anyone
for any reason.
4.1B Private information about an individual may be shown or given to:
4.1B1 The individual, but only once every six months, unless a dispute
has arisen or additional data has been collected or created.
4.1B2 A person who has been given access by the express written consent
of the data subject.
5
489828v3 DTA MU125-11
4.1B3 Persons, or another responsible authority, which are authorized
access by the federal, state, or local law or court order.
4.1B4 Persons within the City staff, the City Council, and outside agents
(such as attorneys) whose work assignments or responsibilities reasonably
require access.
4.1C Confidential information may not be given to the subject of the data, but
may be given or shown to:
4.1C1 Persons who are authorized access by federal, state, or local law or
court order.
4.1C2 Persons within the City staff, the City Council, and outside agents
(such as attorneys) whose work assignments or responsibilities reasonably
require access.
4.2 Form of Request. Any individual may request data verbally or in writing. Data
will be released depending on whether or not the City has stored the data requested and
whether the data is classified as public, private, or confidential. All requests to see
private or confidential information must be made in writing in order to verify identity.
The Responsible Authority will provide a form (Exhibit 3) to document the requesting
party’s identity, the information requested, and the City’s response; however, any
individual may request data verbally or in writing as long as the request is accompanied
by documentation of the requesting party’s identity and a detailed description of the
information requested.
4.3 Identification of Requesting Party. The Responsible Authority must verify the
identity of the requesting party as a person entitled to access when private or confidential
data is requested. Identity can be established through personal knowledge, presentation
of photo identification, comparison of the data subject’s signature on a consent form with
the person’s signature in City records, or other reasonable means.
4.4 Time Limits. Requests will be received and processed at Mounds View City Hall
only during normal business hours. Access to the data will be provided as soon as is
reasonably possible. Data requested by the individual data subject will be provided
within 10 days of the date of the request, excluding Saturdays, Sundays and legal
holidays if an immediate response is not possible.
4.5 Fees. Fees will be charged in the same manner as for public information and are
summarized in Exhibit 2.
4.6 Summary Data. The term “summary data” refers to statistical records and
reports derived from data on individuals but which does not identify an individual by
name or reveal any other characteristic that could uniquely identify an individual.
6
489828v3 DTA MU125-11
Summary data derived from private or confidential data is public. The Responsible
Authority will prepare summary data upon request, if the request is in writing and the
requesting party pays for the cost of preparation. The Responsible Authority must notify
the requesting party about the estimated costs and collect these costs before preparing or
supplying the summary data. This should be done within 10 days after receiving the
request. If the summary data cannot be prepared within 10 days, the Responsible
Authority must notify the requester of the anticipated time schedule and the reason for the
delay.
Summary data may be prepared by “blacking out” personal identifiers, cutting out
portions of the records that contain personal identifiers, creating a spreadsheet,
programming computers to delete personal identifiers, or other reasonable means.
The Responsible Authority may ask an outside agency or person to prepare the summary
data if: (1) the specific purpose is given in writing; (2) the agency or person agrees not to
disclose the private or confidential data; and (3) the Responsible Authority determines
that access by this outside agency or person will not compromise the privacy of the
private or confidential data. (Exhibit 4)
4.7 Records of Minors and Incapacitated Persons. The following applies to
private (not confidential) data about minors (persons under the age of 18) and about those
persons who are incapacitated as defined by Minnesota Statutes Section 524.5-102,
subdivision 6.
4.7A Parent/Guardian Access. In addition to minors and incapacitated
persons as defined above who may have access to private data, a parent may have
access to private information about a minor or an incapacitated person. For the
purposes of these procedures, “parent” shall include guardians and individuals
acting as parents or guardians in the absence of parents or guardians. A parent is
presumed to have this right unless the minor has requested that the Responsible
Authority withhold the data and withholding the data would be in the best interest
of the minor, or it has been given evidence that there is a state law, court order, or
other legally binding document, which prohibits this right.
4.7B Notice to Minors and Incapacitated Persons. Before requesting private
data from minors and incapacitated persons, City personnel must notify the
minors and incapacitated persons that they may request that the information not
be given to their parent(s) or guardian(s). (Exhibit 5)
4.7C Denial of Parent or Guardian Access. The Responsible Authority may
deny parent or guardian access to private data when the individual requests this
denial and the Responsible Authority determines that withholding the data would
be in the best interest of the individual. The request from the individual must be
in writing, stating the reasons for the request. In determining the best interest of
the individual, the Responsible Authority will consider:
7
489828v3 DTA MU125-11
4.7C1 Whether the individual is of sufficient age and maturity to explain
the reasons and understand the consequences;
4.7C2 Whether denying access may protect the individual from physical
or emotional harm;
4.7C3 Whether there are reasonable grounds to support the individual’s
reasons; and
4.7C4 Whether the data concerns medical, dental, or other health services
provided under Minnesota Statutes Sections 144.341 to 144.347. If so, the
data may be released only if failure to inform the parent or guardian would
seriously jeopardize the health of the individual.
The Responsible Authority may also deny parental/guardian access without a
request from the juvenile or incapacitated person under any state or federal statute
that allows or requires denial of parental or guardian access and that provides
standards for denying parental or guardian access
5.0 Access to Private and Confidential Data on Decedents. Private data on decedents
means data which, prior to the death of the data subject, were classified by statute, federal law, or
temporary classification as private data. Confidential data means data which, prior to the death
of the data subject, were classified by statute, federal law, or temporary classification as
confidential data. A list of the private and confidential information maintained by the City is
contained in Appendix A. Information about individuals who are deceased will be treated the
same as data that is about individuals who are living except:
5.0A Private and confidential data on decedents will become public data 10
years after the death of the data subject and 30 years after the creation of the data
in accordance with Minnesota Statutes Section 13.10, subdivision 2. An
individual is presumed dead if either 90 years have elapsed since the creation of
the data or 90 years have elapsed since the individual’s birth, whichever is earlier,
except that an individual is not presumed to be dead if the Responsible Authority
has information readily available to him or her indicating the individual is still
living.
5.0B A representative of the decedent may exercise the rights that the decedent
could have exercised as a living individual. A “representative of the decedent”
means a personal representative of the estate of the decedent during the period of
administration, or if no personal representative has been appointed or after
discharge, the surviving spouse, any child of the decedent, or, if there is no
surviving spouse or children, the parents of the decedent.
8
489828v3 DTA MU125-11
6.0 Access to Data Not On Individuals. Information not about individuals is classified by
law as public, nonpublic, and protected nonpublic. Information that is not about individuals will
generally be treated the same as data about individuals. Nonpublic and protected nonpublic
information, except for security information, becomes public either 10 years after it was created
by the City or 10 years after the data was received or collected by the City unless the
Responsible Authority reasonably determines that if the information was made public or made
available to the data subject that the harm to the public or the data subject would outweigh the
benefit to the public or the data subject.
6.1 People Entitled to Access.
6.1A Public information not about an individual may be shown to anyone.
Copyrighted documents will not be reproduced or photocopied without express
written permission from the copyright holder.
6.1B Nonpublic information not about an individual may be shown or given to:
6.1B1 An authorized representative of the subject entity of the data, but
only once every six months, unless a dispute has arisen or additional data has
been collected.
6.1B2 A person who has been given access by the express written consent
of the authorized representative of the entity which is the subject of the data.
6.1B3 Persons who are authorized access by the federal, state, or local
law or court order.
6.1B4 Persons within the City staff, the City Council, and outside agents
(such as attorneys) whose work assignments or responsibilities reasonably
require access.
6.1C Protected nonpublic information may not be given to the authorized
representative of the entity, but may be given or shown to:
6.1C1 Persons who are authorized access by federal, state, or local law or
court order.
6.1C2 Persons within the City staff, the City Council, and outside agents
(such as attorneys) whose work assignments or responsibilities reasonably
require access.
6.2 Form of Request. Any person may request data verbally or in writing. Data will
be released depending on whether or not the City has stored the data requested and
whether the data is classified as public, nonpublic, protected nonpublic or is copyrighted.
9
489828v3 DTA MU125-11
All requests to view or receive a reproduction of nonpublic or protected nonpublic
information must be made in writing in order to verify identity. All requests to receive a
reproduction of copyrighted public, nonpublic or protected nonpublic information must
be made in writing in order to determine if the request for copyrighted material qualifies
for release under copyright law of the United States (Title 17 of the United States Code).
The Responsible Authority will provide a form (Exhibit 3) to document the requesting
party’s identity, the information requested, and the City’s response; however, any person
may request data verbally or in writing as long as the request includes documentation of
the requesting party’s identity and a detailed description of the information requested.
6.3 Identification of Requesting Party. The Responsible Authority must verify the
identity of the requesting party as a person entitled to access when nonpublic or protected
nonpublic data is requested. The Responsible Authority must also verify the identity of
the requesting party as a person entitled to access when copies of copyrighted private,
nonpublic, or protected nonpublic data is requested. Identity can be established through
personal knowledge, presentation of photo identification, comparison of the data
subject’s signature on a consent form with the person’s signature in City records, or other
reasonable means.
6.4 Time Limits. Requests will be received and processed at Mounds View City Hall
only during normal business hours. The response must be immediate, if possible, or
prompt and reasonable, if an immediate response is not possible.
6.5 Fees. Fees will be charged in the same manner as for public information and are
summarized in Exhibit 2.
6.6 Accessibility of Records. Upon request by an individual, records must be made
available within a reasonable time period to persons with disabilities in a manner
consistent with state and federal laws prohibiting discrimination against persons with
disabilities. Reasonable modifications must be made in any policies, practices and
procedures that might otherwise deny equal access to records to individuals with
disabilities. This requirement does not apply to (1) technology procured or developed
prior to January 1, 2013, unless substantially modified or substantially enhanced after
January 1, 2013 or (2) records that cannot be reasonably modified to be accessible
without an undue burden as defined in Minnesota Statutes Section 16E.015, subdivision 4
to the public entity or (3) except as otherwise provided in Minnesota Statutes Chapter
16E.
7.0 Temporary Classification. If the Responsible Authority determines information not
expressly classified by law should be protected, the Responsible Authority may apply to the
Department of Administration Commissioner for permission to classify information as private,
confidential, nonpublic or protected nonpublic for its own use and for the use of other
governmental entities on a temporary basis. The application and the classification of the
information shall be in accordance with Minnesota Statutes Section 13.06.
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8.0 Denial of Access. If the Responsible Authority determines that the requested data is not
accessible to the requesting party, the Responsible Authority must inform the requesting party
verbally at the time of the request or in writing as soon after that as possible. The Responsible
Authority must give the specific legal authority, including statutory section, for withholding the
data. The Responsible Authority must place a verbal denial in writing upon request. This must
also include the specific legal authority for the denial.
9.0 Collection of Data on Individuals. The collection and storage of information about
individuals will be limited to that necessary for the administration and management of the
programs specifically authorized by the state legislature, City Council, or federal government.
9.1 Tennessen Warning. When an individual is asked to supply private or
confidential information about the individual, the City employee requesting the
information must give the individual a Tennessen warning.
9.1A This warning must contain the following:
9.1A1 The purpose and intended use of the requested data;
9.1A2 Whether the individual may refuse or is legally required to supply
the requested data;
9.1A3 Any known consequences from supplying or refusing to supply the
information, and
9.1A4 The identity of other persons or entities authorized by state or
federal law to receive the data.
9.1B A Tennessen warning is not required when:
9.1B1 An individual is requested to supply investigative data to a law
enforcement officer;
9.1B2 The data subject is not an individual (e.g., the data subject is a
corporation or partnership);
9.1B3 The data subject offers information that has not been requested by
the City;
9.1B4 The information requested from the individual is about someone
else;
9.1B5 The City receives information about the subject from someone
else; or
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489828v3 DTA MU125-11
9.1B6 The information requested from the subject is classified as public
data.
9.1C A Tennessen warning may be on a separate form (Exhibit 9) or may be
incorporated into the form which requests the private or confidential data.
9.1D Collection of Data on Individuals through the Use of the City’s
Computer System. When an individual gains access to government information
or services through the City’s computer system, the City may create, collect, or
maintain electronic access data or use its computer to install a cookie on an
individual’s computer. The City must inform individuals gaining access to the
City’s computer system of the creation, collection, or maintenance of electronic
access data or the City’s use of cookies before requiring the individual to provide
any data about the individual to the City. As part of that notice, the City must
inform the individual how the data will be used and disseminated.
Notwithstanding an individuals’ refusal to accept a cookie on its computer, the
City must allow the individual to gain access to data or information, transfer data
or information, or use government services by means of the City’s computer
system.
9.2 Data Quality Procedures. The City is required to establish procedures that data
on individuals are accurate, complete and current. The Responsible Authority
shall work with employees that collect, use, or disseminate data on individuals to
implement the following procedures:
9.2A At the time that data is collected from the individual data subject, the
individual should be advised of his or her right to review and contest the accuracy
or completeness of public or private data concerning him/herself.
9.2B An individual data subject should be encouraged to review his/her file for
accuracy, completeness and currency.
9.2C Whenever possible and practical, collect data about an individual from the
individual subject of the data rather than from third parties (e.g., birth date, address,
etc.) (This directive does not prohibit employees from collecting data from third
parties).
9.2D Design forms to collect objective types of data elements whenever possible,
rather than data which calls for an opinion or conclusion or other subjective entry.
Forms for the collection of data on individuals should request only necessary data.
9.2E Department heads should periodically review forms used to collect data on
individuals. Data elements that are not necessary or that lend themselves to
ambiguity or subjectivity should be removed and the forms redesigned.
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9.2F Department heads should periodically conduct quality/validity checks on
sample case files that contain data on individuals.
10.0 Challenge to Data Accuracy or Completeness. An individual who is the subject of
public or private data may contest the accuracy or completeness of that data maintained by the
City. The individual must notify the Responsible Authority in writing describing the nature of
the disagreement. Within 30 days, the Responsible Authority must respond and either (1) correct
the data found to be inaccurate or incomplete and attempt to notify past recipients of inaccurate
or incomplete data, including recipients named by the individual; or (2) notify the individual that
he or she believes the data to be correct.
An individual who is dissatisfied with the Responsible Authority’s action may appeal to the
Commissioner of the Minnesota Department of Administration, using the contested case
procedures under Minnesota Statutes Chapter 14. The Responsible Authority will correct any
data if so ordered to do so by the Commissioner.
11.0 Data Protection.
11.1 Accuracy and Currency of Data.
11.1A All City employees will be requested, and given appropriate forms, to
provide updated personal information to the appropriate supervisor, which is
necessary for tax, insurance, emergency notification, and other personnel
purposes. Other people who provide private or confidential information will also
be encouraged to provide updated information when appropriate.
11.1B Department heads should, on a yearly basis, review forms used to collect
data on individuals to delete items that are not necessary and to clarify items that
may be ambiguous.
11.1C All records must be disposed of according to the State of Minnesota
General Records Retention Schedule.
11.2 Data Safeguards.
11.2A Private and confidential information will be stored in files or databases
which are not readily accessible to individuals who do not have authorized access
and which will be secured during hours when the offices are closed.
11.2B Private and confidential data must be kept only in City offices, except
when necessary for City business.
11.2C Only those employees whose job responsibilities require them to have
access will be allowed access to files and records that contain private or
confidential information. These employees will be instructed to:
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489828v3 DTA MU125-11
11.2C1 Not discuss, disclose, or otherwise release private or confidential
data to anyone who is not authorized to access the data including City
employees or officials whose job responsibilities do not require access to
the data;
11.2C2 Not leave private or confidential data where non-authorized
individuals might see it; and
11.2C3 Shred private or confidential data before discarding.
11.2D When a contract with an outside party requires access to private or
confidential information, the contracting party will be required to use and
disseminate the information consistent with the Act. The City must include in a
written contract the language contained in Exhibit 10 or substantially similar
language.
Exhibit 1
489828v3 DTA MU125-11
EXHIBIT 1
LIST OF DESIGNEES
The Minnesota Data Practices Act establishes a system for compilation and distribution of data
gathered by government agencies. All data collected and maintained by the City of Mounds
View (“City”) is presumed public and is accessible to the public for both inspection and copying,
unless classified as Private, Confidential, Nonpublic or Protected Nonpublic in accordance with
federal law, state statute or a temporary classification.
The City of Mounds View has appointed the following position to administer this system.
Responsible Authority and Compliance Official:
City Administrator
City of Mounds View
2401 Highway 10
Mounds View, MN 55112-1429
Phone: (763) 717-4000
Fax: (763) 717-4019
Positions appointed as designees in system administration are as follows:
Assistant City Administrator
Other persons responsible for the maintenance and dissemination of City records are as apparent
or assigned.
Exhibit 2
489828v3 DTA MU125-11
EXHIBIT 2
PHOTOCOPYING CHARGES
Regular Photocopy Charge $.25 per page
(if 100 or fewer pages of black and white $.05 per page for additional copies of
letter or legal size paper copies are requested) the same document
Special Copy Charge Actual Cost*
(charged in all other circumstances,
including requests to provide data
electronically or by facsimile)
* the “actual cost” means the cost of any materials (paper, copier ink, staples, CDs/DVDs,
video/audio tapes, etc.), any special costs associated with making copies from computerized data,
such as writing or modifying a computer program to format data, any mailing costs and any
vehicle costs directly involved in transporting data to the appropriate facility when necessary to
provide copies. In addition, “actual cost” also includes City staff time spent making, certifying
and compiling the copies (when requested by the data subject). For requests by anyone other
than the data subject, the “actual cost” also includes City staff time spent retrieving the data to be
copied, sorting and labeling the documents (if this is necessary to identify what is to be copied),
removing staples or paper clips, taking documents to the copier for copying as well as making,
certifying and compiling the copies. Labor costs are never charged for separating public from
not public data.
Document Charge Fee as established in the City fee schedule
(charged for certain frequently requested
documents, such as zoning codes, maps,
etc.)
Exhibit 3
489828v3 DTA MU125-11
EXHIBIT 3
INFORMATION DISCLOSURE REQUEST
Minnesota Government Data Practices Act
A. To be Completed by Requestor
REQUESTOR NAME (Last, First, MI): DATE OF REQUEST:
STREET ADDRESS: PHONE NUMBER:
CITY, STATE, ZIP CODE: SIGNATURE:
DESCRIPTION OF THE INFORMATION REQUESTED:
B. To be Completed by the City
DEPARTMENT NAME: HANDLED BY:
INFORMATION CLASSIFIED AS:
PUBLIC NONPUBLIC
PRIVATE PROTECTED NONPUBLIC
CONFIDENTIAL
ACTION:
APPROVED
APPROVED IN PART (explain below)
DENIED (explain below)
REMARKS OR BASIS FOR DENIAL INCLUDING STATUTE SECTION:
PHOTOCOPYING CHARGES:
NONE
______ Pages x ______________= ____________
Special Rate: ______________ (attach explanation)
IDENTITY VERIFIED FOR PRIVATE INFORMATION:
IDENTIFICATION: DRIVER’S LICENSE, STATE I.D., etc.
COMPARISON WITH SIGNATURE ON FILE
PERSONAL KNOWLEDGE
OTHER: ________________________________________
AUTHORIZED SIGNATURE: DATE:
Exhibit 4-1
489828v3 DTA MU125-11
EXHIBIT 4
GOVERNMENT DATA ACCESS AND NONDISCLOSURE AGREEMENT
1. AUTHORIZATION. The City of Mounds View (the “City”) hereby authorizes
___________________________________, (the “Authorized Party”) access to the following
government data: _______________________________________________________________
______________________________________________________________________________
2. PURPOSE. Access to this government data is limited to the objective of creating
summary data for the following purpose:
______________________________________________________________________________
______________________________________________________________________________
3. COST. (Check all that apply):
______ The Authorized Party has been requested by the City to prepare summary data
and will be paid in accordance with City policy. The estimated total is:
$_____________.
______ __________________________________ is the person who requested the
summary data and agrees to bear the City’s costs associated with the preparation
of the data which has been estimated to be $____________.
________________________________________________________________________
Signature of Requestor Date
4. SECURITY. The Authorized Party agrees that it and any employees or agents under its
control must protect the privacy interests of individual data subjects in accordance with the terms
of this Agreement.
The Authorized Party agrees to remove all unique personal identifiers which could be
used to identify any individual from data classified by state or federal law as not public which is
obtained from City records and incorporated into reports, summaries, compilations, articles, or
any document or series of documents.
Data contained in files, records, microfilm, or other storage media maintained by the City
are the City’s property and are not to leave the City’s custody. The Authorized Party agrees not
to make reproductions of any data or remove any data from the site where it is provided, if the
data can in any way identify an individual.
No data which is not public and which is irrelevant to the purpose stated above shall ever
be disclosed or communicated to anyone by any means.
The Authorized Party warrants that the following named individual(s) will be the only
person(s) to participate in the collection of the data described above:
________________________________________________________________________
Complete name (printed) Title (printed)
Exhibit 4-2
489828v3 DTA MU125-11
5. LIABILITY FOR DISCLOSURE. The Authorized Party is liable for any unlawful use
or disclosure of government data collected, used and maintained in the exercise of this agreement
and is classified as not public under state or federal law. The Authorized Party understands that
it may be subject to civil or criminal penalties under those laws. The Authorized Party agrees to
defend, indemnify, and hold the City, its officials, agents and employees harmless from any
liability, claims, damages, costs, judgments, or expenses, omission of the Authorized Party’s
failure to fully perform in any respect all obligations under this Agreement.
6. INSURANCE. In order to protect itself as well as the City, the Authorized Party agrees
at all times during the term of this Agreement to maintain insurance covering the Authorized
Party’s activities under this Agreement. The insurance must cover $1,500,000 per claimant for
personal injuries or damages and $1,500,000 per occurrence. The policy must cover the
indemnification obligation specified above.
7. ACCESS PERIOD. The Authorized Party may have access to the information
described above from __________________ to _________________.
8. ACCESS RESULTS. A copy of all reports, summaries, compilations, articles,
publications or any document or series of documents that are created from the information
provided under this Agreement must be provided to the City. The Authorized Party may retain
one copy of the summary data created for its own records but may not disclose it without City
permission, except in defense of claims brought against it.
AUTHORIZED PARTY:________________________________________________________
By:___________________________________________ Date: __________________________
Title (if applicable): _____________________________________________________________
REQUESTOR OF SUMMARY DATA:____________________________________________
By: ___________________________________________ Date: __________________________
Title (if applicable): _____________________________________________________________
CITY OF MOUNDS VIEW:
By: ___________________________________________ Date: __________________________
Its: __________________________________________________________________________
Exhibit 5
489828v3 DTA MU125-11
EXHIBIT 5
NOTICE TO PERSONS UNDER AGE 18
Some of the information you are asked to provide is classified as private under State law.
You have the right to request that some or all of the information not be given to one or both of
your parents/legal guardians. Please complete the form below if you wish to have information
withheld.
Your request does not automatically mean that the information will be withheld. State
law requires the City to determine if honoring the request would be in your best interest. The
City is required to consider:
* Whether you are of sufficient age and maturity to explain the reasons and understand
the consequences;
* Whether denying access may protect you from physical or emotional harm;
* Whether there are reasonable grounds to support your reasons; and
* Whether the data concerns medical, dental, or other health service provided under
Minnesota Statutes Sections 144.341 to 144.347. If so, the data may be released only if
failure to inform the parent would seriously jeopardize your health.
NOTICE GIVEN TO:_________________________________ DATE:___________________
BY:__________________________________________________________________________
(Name) (Title)
REQUEST TO WITHHOLD INFORMATION
I request that the following information______________________________________________
______________________________________________________________________________
Be withheld from: ______________________________________________________________
For these reasons:_______________________________________________________________
Date:______________________ Print name: _________________________________________
Signature: _____________________________________________________________________
Exhibit 6
489828v3 DTA MU125-11
EXHIBIT 6
CONSENT TO RELEASE PRIVATE DATA
I, , authorize the City of Mounds View (“City”) to release the
(print name)
following private data about me:
______________________________________________________________________________
______________________________________________________________________________
to the following person(s) or entity(ies):
______________________________________________________________________________
______________________________________________________________________________
The person(s) or entity(ies) receiving the private data may use it only for the following purpose
or purposes:
______________________________________________________________________________
______________________________________________________________________________
This authorization is dated _________________and expires on___________________________
I understand that my records are protected under state privacy regulations and cannot be
disclosed without my written consent unless otherwise provided for by law. I also
understand that I may cancel this consent at any time prior to the information being
released and that in any event this consent expires automatically 90 days after signing. By
signing this document, I give my full and voluntary consent to the City to release the above-
listed data to the persons identified in this release, and I waive any and all claims against
the City for the disclosure of private data about me in accordance with this document.
___________________________________
Signature
___________________________________
Signature of parent or guardian
(if data subject is under 18 years of age)
IDENTITY VERIFIED BY:
Witness: x______________________________
Identification: Driver’s License, State ID, Passport,
other:__________________________________
Comparison with signature on file
Other:__________________________________
Responsible Authority/Designee: ___________________________________________
Exhibit 7
489828v3 DTA MU125-11
EXHIBIT 7
CONSENT TO RELEASE COPYRIGHTED DATA
I, _____________________________, certify that I have the authority to authorize the City of
Mounds View to release the following copyrighted data of which I am the copyright holder:
______________________________________________________________________________
______________________________________________________________________________
To the following person or people:__________________________________________________
______________________________________________________________________________
The person or people receiving the copyrighted data may use it only for the following purpose or
purposes:______________________________________________________________________
This authorization is dated _________________ and expires* on _________________________
*The expiration cannot exceed one year from the date of the authorization.
I, the undersigned, agree to give up and waive all claims that I might have against the City, its
agents and employees for releasing data pursuant to this request.
______________________________________________________________________________
Printed Name Title
______________________________________________________________________________
Complete Address Phone Number
______________________________ _______________________________________________
Notarized Signature Date
STATE OF MINNESOTA )
) ss.
COUNTY OF___________________ )
On this ______ day of _________________, 20_____, before me, a Notary Public within
and for said County, personally appeared ____________________________________, known to
me to be the person described in and who executed the foregoing instrument and acknowledged
that he/she executed the same as his/her own free act and deed.
_________________________________________
Notary Public
Exhibit 8
489828v3 DTA MU125-11
EXHIBIT 8
DATA PRACTICES ADVISORY
(Tennessen Warning)
Some or all of the information that you are asked to provide on the attached form is classified by
state law as either private or confidential. Private data is information that generally cannot be
given to the public but can be given to the subject of the data. Confidential data is information
that generally cannot be given to either the public or the subject of the data.
The City’s purpose and intended use of this information is:______________________________
______________________________________________________________________________
You ___ are/ ___ are not legally required to provide this information.
If you refuse to supply the information, the following may happen: ________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Other persons or entities authorized by law to receive this information are:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Exhibit 9
489828v3 DTA MU125-11
EXHIBIT 9
CITY OF MOUNDS VIEW
TENNESSEN WARNING FORM
It is the City of Mounds View’s responsibility to inform potential employees of their privacy
rights. Please carefully read the Tennessen Warning provided below. Sign and date the form
and return it with your application. Your signature indicates that you have received information
regarding your rights as they pertain to the Minnesota Government Data Practices Act.
In accordance with the Minnesota Government Data Practices Act, the City of Mounds View is
required to inform you of your rights as they relate to the private information collected from you.
Private data is information that is available to you, but not to the public; the personal information
we collect about you is private. Minnesota Statutes Sections 13.04 and 13.43 are two sections
that govern what affects you as an applicant for employment at the City of Mounds View. All
data collected is considered private except for the following:
1. Your veteran’s status;
2. Relevant test scores;
3. Your job history;
4. Your education and training; and
5. Your work availability.
Your name is considered to be private information; however, if you are selected to be
interviewed as a finalist, your name becomes public information.
The data supplied by you may be used for such other purposes as may be determined to be
necessary in the administration of personnel policies, rules, and regulations of the City of
Mounds View. Furnishing social security numbers is voluntary for applicants to the City of
Mounds View, but refusal to supply other requested information would mean that your
application for employment might not be considered.
Private data is available only to you, appropriate City employees, and others as provided by state
and federal laws who have a bona fide need for the data. Public data is available to anyone
requesting it and consists of all data furnished in the application for employment that is not
designated in this notice as private data.
The information you give about yourself is needed to identify you and to assist the City of
Mounds View in determining your suitability for the position for which you are applying.
I have read and understand the information given above regarding the Minnesota Data Practices
Act.
____________________________________________ ________________________
Applicant Signature Date
Exhibit 10
489828v3 DTA MU125-11
EXHIBIT 10
SAMPLE CONTRACT PROVISION
Data Practices Compliance. Contractor will have access to data collected or maintained by the
City to the extent necessary to perform Contractor’s obligation under this contract. Contractor
agrees to maintain all data contained from the City in the same manner as the City is required
under the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13 (the “Act”).
Contractor will not release or disclose the contents of data classified as not public to any person
except at the written direction of the City. Contractor agrees to defend and indemnify the City
from any claim, liability, damage or requirements of the Act or this contract. Upon termination
of this contract, Contractor agrees to return data to the City as requested by the City.
Exhibit 11-1
489828v3 DTA MU125-11
EXHIBIT 11
BUILDING PERMIT/PLANS
DATA PRACTICES ADVISORY
You may be required to submit building plans with your building permit application so that the
City of Mounds View can determine whether or not your building permit application should be
approved. If you do not submit plans when they are required, your building permit will not be
approved. The Minnesota Government Data Practices Act establishes a presumption that all
government data are public and are accessible by the public for both inspection and copying
unless there is a federal law, a state statute, or a temporary classification of data that provides
that certain data are not public. Minnesota Statutes Section 13.02 defines government data as
being all data collected, created, received, maintained, or disseminated by the City regardless of
its physical form, storage media or conditions of use.
The Government Data Practices Act allows building plans to be classified as nonpublic ONLY if
they contain the following information:
Security information defined by Minnesota Statutes Section 13.37, subdivision 1(a) as being
“government data the disclosure of which would be likely to substantially jeopardize the
security of information, possessions, individuals or property against theft, tampering,
improper use, attempted escape, illegal disclosure, trespass or physical injury.”
OR
Trade secret information defined by Minnesota Statutes Section 13.37, subdivision 1 (b) as
being “government data, including a formula, pattern, compilation, program, device, method,
technique or process (1) that was supplied by the affected individual or organization, (2) that
is the subject of efforts by the individual or organization that are reasonable under the
circumstances to maintain its secrecy, and (3) that derives independent economic value,
actual or potential, from not being generally known to, and not being readily ascertainable by
proper means by, other persons who can obtain economic value from its disclosure or use.”
Building plans submitted to the City are generally public information and will be presumed to be
available for copying and release to the public. If you hold a copyright to the plans and do not
want them copied for the public, then you will need to indicate as such below. Also, if you
believe that your building plans qualify for the classification of nonpublic data you must provide
documentation verifying your claim. The Responsible Authority for the City of Mounds View
will determine whether or not the plans qualify for nonpublic data classification within 10
business days of the request.
Building plans and related documents submitted to the City are presumed to be public and by
submitting them and signing this document you are expressly giving permission to the City to
make copies for the City’s use and to make available to the public upon request unless you
indicate otherwise as follows:
Exhibit 11-2
489828v3 DTA MU125-11
_______ The building plans I have submitted contain SECURITY INFORMATION
as defined by Minnesota Statutes Section 13.37, subdivision 1(a) and are to
be treated as protected nonpublic data. I understand I must provide an
explanation (below) to support my claim that the information I am providing
constitutes security information under law.
_______ The building plans I have submitted contain TRADE SECRET
INFORMATION as defined by Minnesota Statutes Section 13.37, subdivision
1 (b) and are to be treated as protected nonpublic data. I understand I must
provide an explanation (below) to support my claim that the information I am
providing constitutes trade secret information under law.
_______ The building plans I have submitted are COPYRIGHTED under and
protected by the Federal Copyright Act and I do not give permission for
them to be copied for release to the public. However, I understand the plans
are considered public information under Minnesota law and may be viewed by the
public.
Explanation:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
_______________________________________ ______________________________
Name of Applicant (Please Print) Date
_______________________________________ _____________________________
Signature of Applicant Property Address
_________________________________________ ______________________________
Contact Address Contact Phone Number
_________________________________________
E-mail address
Appendix A-1
489828v3 DTA MU125-11
APPENDIX A
PRIVATE AND CONFIDENTIAL DATA
MAINTAINED BY THE CITY OF MOUNDS VIEW
The list of data types is divided into the following categories: General; Administration;
Planning; Personnel; and Police. The categories are provided only for convenience in
locating types of data. Inclusion in any particular category is not intended to indicate an
exclusive location for that data type (e.g., data listed under Personnel may be physically
located in more than one City department).
GENERAL
Applications for Election or Appointment
CLASSIFICATION(S): Public
GOVERNING STATUTE: Minn. Stat. § 13.601, subd. 3
DESCRIPTION OF DATA: The following data on all applicants for election or appointment are
public: name, city of residence (except when the appointment has a residency that requires the
entire address to be public), education and training, employment history, volunteer work, awards
and honors, prior government service, veteran status, and any data required to be provided.
Business Data
CLASSIFICATION(S): Private/Nonpublic/Public
GOVERNING STATUTE: Minn. Stat. § 13.591
DESCRIPTION OF DATA: Data submitted to the City by a business requesting financial
assistance or a benefit financed by public funds are private or nonpublic data. The data becomes
public when public financial assistance is provided or the business receives a benefit from the
City, except that business plans, income and expense projections not related to the financial
assistance provided, customer lists, income tax returns, and design, market and feasibility studies
not paid for with public funds remain private or nonpublic.
City Attorney Records
CLASSIFICATION(S): Confidential
GOVERNING STATUTE: Minn. Stat. § 13.393
DESCRIPTION OF DATA: The use, collection, storage, and dissemination of data by the City
Attorney is governed by statutes, rules, and professional standards concerning discovery,
production of documents, introduction of evidence, and professional responsibility. Data which
is the subject of attorney-client privilege is confidential. Data which is the subject of the “work
product” privilege is confidential.
Civil Investigative Data
CLASSIFICATION(S): Confidential/Protected Nonpublic
GOVERNING STATUTE: Minn. Stat. § 13.39
DESCRIPTION OF DATA: Data collected as part of an active investigation undertaken to
commence or defend pending civil litigation, or which are retained in anticipation of pending
Appendix A-2
489828v3 DTA MU125-11
civil litigation are classified as protected nonpublic data pursuant to Minnesota Statutes
Section 13.02, subdivision 13, in the case of data not on individuals and confidential pursuant to
Minnesota Statutes Section 13.02, subdivision 3, in the case of data on individuals. The City
may make any data classified as confidential or protected nonpublic accessible to any person,
agency or the public if the City determines that the access will aid the law enforcement process,
promote public health or safety or dispel widespread rumor or unrest.
Community Dispute Resolution Center Data
CLASSIFICATION(S): Private/Public
GOVERNING STATUTE: Minn. Stat. § 13.88
DESCRIPTION OF DATA: Data relating to a case in a community dispute resolution program
are classified as private data on individuals, with the exceptions set forth in Minnesota Statutes
Section 13.88.
Elected Officials Correspondence
CLASSIFICATION(S): Private/Public
GOVERNING STATUTE: Minn. Stat. § 13.601, subd. 2
DESCRIPTION OF DATA: Correspondence between individuals and elected officials is private
data on individuals, but may be made public by either the sender or the recipient.
Financial Disclosure Statements
CLASSIFICATION(S): Public
GOVERNING STATUTE: Minn. Stat. § 13.601, subd. 1.
DESCRIPTION OF DATA: Financial disclosure statements of elected or appointed officials
which, by requirement of the City, are filed with the City, are public data on individuals.
Identity of Employees Making Complaints
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. §§ 181.932, subd. 2; 13.7905, subd. 5(b)
DESCRIPTION OF DATA: The identity of an individual who reports to any governmental body
or law enforcement official a violation or suspected violation by the individual’s employer of any
federal or state law or rule is private data on individuals if it meets the requirements of
Minnesota Statutes Section 181.932, subdivision 2.
Internal Competitive Response
CLASSIFICATION(S): Private/Nonpublic/Public
GOVERNING STATUTE: Minn. Stat. §§ 13.591, subd. 5, 13.37.
DESCRIPTON OF DATA: A bid or proposal to provide the City with goods or services that is
prepared by City staff in competition with bids or proposals solicited by the City from the private
sector or a different government entity from the private sector are classified as private or
nonpublic until completion of the selection process or completion of the evaluation process at
which time the data are public with the exception of trade secret information as defined and
classified in Minnesota Statutes Section 13.37.
Appendix A-3
489828v3 DTA MU125-11
Internal Auditing Data
CLASSIFICATION(S): Confidential/Private/Protected Nonpublic/Public
GOVERNING STATUTE: Minn. Stat. § 13.392
DESCRIPTION OF DATA: Data, notes, and preliminary drafts of reports created, collected and
maintained by the internal audit offices of the City or by person performing audits for the City
and relating to an audit or investigation are confidential data on individuals or protected
nonpublic data until the final report has been published or the audit or investigation is no longer
being pursued actively. Data on an individual supplying information for an audit or investigation
that could reasonably be used to determine the individuals’ identity are private data on
individuals if the information supplied was needed for an audit or investigation and would not
have been provided to the internal audit office or person performing audits without an assurance
to the individual that the individual’s identity would remain private.
Pleadings
CLASSIFICATION(S): Public
GOVERNING STATUTE: Minn. Stat. § 13.03, subd. 12
DESCRIPTION OF DATA: Pleadings in a lawsuit by or against the City are public data to the
same extent that the data would be public if filed with the court.
Requests for Proposals
CLASSIFICATION(S): Private/Nonpublic/Public
GOVERNING STATUTE: Minn. Stat. §§ 13.591, subd. 3(b), 13.37
DESCRIPTION OF DATA: Data submitted by a business to the City in response to a request
for proposals, as defined in Minnesota Statutes section 16C.02, subdivision 12, are private or
nonpublic until the time and date specified in the solicitation that proposals are due, at which
time the name of the responder becomes public. All other data in a responder’s response to a
request for proposals are private or nonpublic data until completion of the evaluation process.
After a government entity has completed the evaluation process, all remaining data submitted by
all responders are public with the exception of trade secret data as defined and classified in
Minnesota Statutes Section 13.37. A statement by a responder that submitted data are
copyrighted or otherwise protected does not prevent public access to the data contained in the
response. If all responses to a request for proposals are rejected prior to completion of the
evaluation process, all data, other than the names of the responders, remain private or nonpublic
until a resolicitation of the requests for proposal results in completion of the evaluation process
or a determination is made to abandon the purchase. If the rejection occurs after the completion
of the evaluation process, the data remain public. If a resolicitation of proposals does not occur
within one year of the proposal opening date, the remaining data become public.
Sealed Bids
CLASSIFICATION(S): Private/Nonpublic
GOVERNING STATUTE: Minn. Stat. § 13.37
DESCRIPTION OF DATA: Sealed bids, including the number of bids received, prior to opening
are classified as nonpublic data with regard to data not on individuals and as private data with
regard to data on individuals.
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Security Information
CLASSIFICATION(S): Private/Nonpublic
GOVERNING STATUTE: Minn. Stat. § 13.37
DESCRIPTION OF DATA: Data which if disclosed would be likely to substantially jeopardize
the security of information, possessions, individuals or property against theft, tampering,
improper use, attempted escape, illegal disclosure, trespass, or physical injury is classified as
nonpublic data with regard to data not on individuals and as private data with regard to data on
individuals. This includes crime prevention block maps and lists of volunteers who participate in
community crime prevention programs and their home addresses and telephone numbers, but
these may be disseminated to other volunteers participating in crime prevention programs.
Service Cooperative Claims Data
CLASSIFICATION(S): Nonpublic
GOVERNING STATUE: Minn. Stat. § 13.203
DESCRIPTION OF DATA: Claims experience and all related information received from
carriers and claims administrators participating in a group health or dental plan, including any
long-term disability plan, offered through Minnesota service cooperatives to Minnesota political
subdivisions and survey information collected from employees and employers participating in
these plans and programs are classified as nonpublic data on individuals. However, an executive
director of a Minnesota service cooperative may make the determination that release of the data
will not be detrimental to the plan or program.
Social Security Numbers
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. § 13.355
DESCRIPTION OF DATA: Social Security numbers of individuals are private data on
individuals, except to the extent that access to the Social Security number is specifically
authorized by law.
Trade Secret Information
CLASSIFICATION(S): Private/Nonpublic
GOVERNING STATUTE: Minn. Stat. § 13.37
DESCRIPTION OF DATA: Data, including a formula, pattern, compilation, program, device,
method, technique or process: (1) that was supplied by the affected individual or organization;
(2) that is the subject of efforts by the individual or organization that are reasonable under the
circumstances to maintain its secrecy; and (3) that derives independent economic value, actual or
potential, from not being generally known to, and not being readily ascertainable by proper
means by, other persons who can obtain economic value from its disclosure or use are nonpublic
data with regard to data not on individuals and as private data with regard to data on individuals.
ADMINISTRATION
Absentee Ballots
CLASSIFICATION(S): Private/Nonpublic
GOVERNING STATUTE: Minn. Stat. § 13.37. subd. 2(a)
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DESCRIPTION OF DATA: Sealed absentee ballots before opening by an election judge are
nonpublic data with regard to data not on individuals and private data with regard to data on
individuals.
Computer Access Data
CLASSIFICATION(S): Private/Nonpublic
GOVERNING STATUTE: Minn. Stat. § 13.15
DESCRIPTION OF DATA: Data created, collected, or maintained about a person’s access to the
City’s computer system for the purpose of: (1) gaining access to data or information; (2)
transferring data or information; or (3) using government services are private data on individuals
or nonpublic data. This data does not include a cookie temporarily installed by the City on a
person’s computer during a single session or visit to the City’s web site if the cookie is installed
only in a computer’s memory and is deleted from the memory when the web site browser or web
site application is closed.
Deferred Assessment Data
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. § 13.52
DESCRIPTION OF DATA: Data collected pursuant to Minnesota Statutes Section 435.193,
which indicates the amount or location of cash or other valuables kept in the homes of applicants
for deferred assessment are private data.
Federal Contracts Data
CLASSIFICATION(S): Private/Nonpublic
GOVERNING STATUTE: Minn. Stat. § 13.35
DESCRIPTION OF DATA: All data collected and maintained by the City when required to do
so by a federal agency as part of its contract with the City are classified as either private or
nonpublic depending on whether the data are data on individuals or data not on individuals.
Lodging Tax Data
CLASSIFICATION(S): Nonpublic
GOVERNING STATUTE: Minn. Stat. § 13.495
DESCRIPTION OF DATA: Data, other than basic taxpayer identification data, collected from
taxpayers under a lodging tax ordinance are nonpublic data.
Municipal Bonds Register Data
CLASSIFICATION(S): Private/Nonpublic
GOVERNING STATUTE: Minn. Stat. §§ 13.202, subd. 12, 475.55, subd. 6
DESCRIPTION OF DATA: Data with respect to the ownership of municipal obligations are
nonpublic data or private data on individuals.
Municipal Self-Insurer Claims
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. §§ 13.202, subd. 9(a), 471.617, subd. 5
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DESCRIPTION OF DATA: Data about individual claims or total claims made by an individual
under a self-insured health benefit plan of a municipality are private.
Registered Voter Lists
CLASSIFICATION(S): Confidential
GOVERNING STATUTE: Minn. Stat. §§ 13.607, subd. 6; 201.091
DESCRIPTION OF DATA: The information contained in the master list of registered voters
may only be made available to public officials for purposes related to election administration,
jury selection, and in response to a law enforcement inquiry concerning a violation of or a failure
to comply with any criminal statute or state or local tax statute.
Security Service Data
CLASSIFICATION(S): Nonpublic//Public
GOVERNING STATUTE: Minn. Stat. §§ 13.861, 13.37 and 13.82, subd. 2, 3 and 6.
DESCRIPTION OF DATA: Data collected, created, or maintained by a security service for the
purpose of providing security services to the City that are similar to the data described as request
for service data and response or incident data in Minnesota Statutes Section 13.82, subdivision 3
and 6 are public. If personnel of a security service make a citizen’s arrest, then any security
service data that are similar to the data described as arrest data in Minnesota Statutes
Section 13.82, subdivision 2 are public. If a security service participates in but does not make an
arrest, it shall, upon request, provide data that identify the arresting law enforcement agency. All
other security service data are nonpublic.
Social Recreational Data
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. § 13.548
DESCRIPTION OF DATA: For individuals enrolling in recreational or other social programs:
name, address, telephone number, any other data that identifies the individual, and any data
which describes the health or medical condition of the individual, family relationships, living
arrangements, and opinions as to the emotional makeup or behavior of an individual are
classified as private.
Solid Waste Collector Customer Lists
CLASSIFICATION(S): Private/Nonpublic
GOVERNING STATUTE: Minn. Stat. §§ 13.7411, subd. 4 (d), 115A.93, subd. 5
DESCRIPTION OF DATA: Customer lists provided to the City by solid waste collectors are
private data on individuals or nonpublic data with regard to data not on individuals.
PLANNING
Appraisal Data
CLASSIFICATION(S): Confidential/Protected Nonpublic/Public
GOVERNING STATUTE: Minn. Stat. § 13.44, subd. 3
DESCRIPTION OF DATA: Estimated or appraised values of property that are made by the City
or by an independent appraiser acting for the City for the purpose of selling or acquiring land
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through purchase or condemnation are classified as confidential data on individuals or protected
nonpublic data. However, this data becomes public at the discretion of the City Council,
determined by majority vote of the City’s governing body. Appraised values of property that are
made by appraisers working for fee owners or contract purchasers who have received an offer to
purchase their property from a government entity are classified as private data on individuals or
nonpublic data. Appraisal data made confidential or nonpublic become public when the data are
submitted to a court appointed condemnation commissioner, the data are presented in court in
condemnation proceedings or the parties enter into an agreement for the purchase and sale of the
property.
Award Data
CLASSIFICATION(S): Private/Nonpublic
GOVERNING STATUTE: Minn. Stat. § 13.48
DESCRIPTION OF DATA: Financial data on business entities submitted to the City for the
purpose of presenting awards to business entities for achievements in business development or
performance are private data on individuals or nonpublic data.
Benefit Data
CLASSIFICATION(S): Private/Public
GOVERNING STATUTE: Minn. Stat. § 13.462
DESCRIPTION OF DATA: Data on individuals collected or created when an individual seeks
information about becoming, is or was an applicant for or a recipient of benefits or services
provided under any housing, home ownership, rehabilitation and community action agency,
Head Start, or food assistance programs administered by the City are private data on individuals
with the exception of the names and addresses of applicants for and recipients of the benefits,
which are classified as public data on individuals.
Community Center Data
CLASSIFICATION(S): Private/Nonpublic/Public
GOVERNING STATUTE: Minn. Stat. § 13.55
DESCRIPTION OF DATA: Letters or documentation from any person who makes inquiry to or
who is contacted by the community center facility regarding availability of the facility for
staging events; identity of firms and corporations that contact the facility; the type of event that
the contacting person wants to stage in the facility; suggested terms of rentals and responses of
staff to such inquiries are nonpublic or private data on individuals. However, that data becomes
public upon any of the following: (a) five years elapse from the date on which the lease or
contract is entered into between the facility and the inquiring party or parties or the event which
was the subject of inquiry occurs at the facility, whichever occurs earlier; (b) the event which
was the subject of inquiry does not occur; or (c) the event which was the subject of inquiry
occurs elsewhere. The names, addresses and contact persons for individual exhibitors at an
exhibition may be withheld at the discretion of the City to protect the competitive position of the
facility or its customers.
Housing Agency Data
CLASSIFICATION(S): Confidential/Private/Protected Nonpublic/Nonpublic/Public
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GOVERNING STATUTE: Minn. Stat. § 13.585
DESCRIPTION OF DATA: Correspondence between the housing agency and agency’s attorney
containing data on individuals collected as part of an active investigation undertaken for the
purpose of the commencement or defense of potential or actual litigation; initiation of lease
terminations and eviction actions; admission denial hearings concerning prospective tenants;
commencement of actions against independent contractors of the agency; and tenant grievance
hearings are classified as confidential data. Correspondence between the housing agency and the
agency’s attorney containing data not on individuals collected as part of an active investigation
undertaken for the purpose of the commencement or defense of potential or actual litigation are
classified as protected nonpublic data. Income information on individuals collected and
maintained to determine property tax classification eligibility is private data on individuals. Data
pertaining to negotiations with property owners regarding the purchase of property are classified
as nonpublic data.
Property Complaint Data
CLASSIFICATION(S): Confidential
GOVERNING STATUTE: Minn. Stat. § 13.44, subd. 1
DESCRIPTION OF DATA: Data that identifies individuals who register complaints concerning
violations of state laws or local ordinances concerning the use of real property are classified as
confidential data.
Redevelopment Data
CLASSIFICATION(S): Private/Nonpublic
GOVERNING STATUTE: Minn. Stat. § 13.59
DESCRIPTION OF DATA: Names and addresses of individuals and the legal descriptions of
property owned by individuals, when collected in surveys of individuals conducted by the City
or Housing and Redevelopment Authority for the purposes of planning, development, and
redevelopment are classified as private data. Names and addresses of businesses and the legal
descriptions of business properties and the commercial use of the property to the extent the
disclosure of the use would identify a particular business are nonpublic data.
PERSONNEL
Employee Drug and Alcohol Tests
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. §§ 13.7905, subd. 5(c), 181.954, subd. 2 and 3
DESCRIPTION OF DATA: Test results and other information acquired in an employee drug and
alcohol testing process are private data on individuals.
Appendix A-9
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Employment and Training Data
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. § 13.47
DESCRIPTION OF DATA: Data on individuals collected, maintained, used, or disseminated
because an individual applies for, is currently enrolled in, or has been enrolled in employment
and training programs funded with federal, state or local resources are private data on
individuals.
Examination Data
CLASSIFICATION(S): Nonpublic
GOVERNING STATUTE: Minn. Stat. § 13.34
DESCRIPTION OF DATA: Data consisting solely of testing or examination materials or
scoring keys used solely to determine individual qualifications for appointment or promotion, the
disclosure of which would compromise the objectively or fairness of the testing or examination
process are classified as nonpublic, except pursuant to court order.
Human Rights Data
CLASSIFICATION(S): Confidential/Private/Protected Nonpublic/Public
GOVERNING STATUTE: Minn. Stat. §§ 13.552, 363A.28 and 363A.35
DESCRIPTION OF DATA: Data maintained by the human rights department of the City.
Human rights investigative data contained in an open case file are confidential data on
individuals or protected nonpublic data. The name and address of the charging party and
respondent, factual basis of the allegations, and the statute under which the action is brought are
private data on individuals or nonpublic data but are accessible to the charging party and the
respondent. Human rights investigative data contained in a closed case file are private data on
individuals or nonpublic data. The name and address of the charging party and respondent,
factual basis of the allegations, the statute under which the action is brought, the party of the
summary of the investigation that does not contain identifying data on a person other than the
complainant or respondent and the commissioner’s memorandum determining whether probable
cause has been shown are public data.
Labor Relations Information
CLASSIFICATION(S): Private/Nonpublic
GOVERNING STATUTE: Minn. Stat. § 13.37
DESCRIPTION OF DATA: Management positions on economic and noneconomic items that
have not been presented during the collective bargaining process or interest arbitration, including
information specifically collected or created to prepare the management position is classified as
nonpublic data with regard to data not on individuals and as private data with regard to data on
individuals.
Appendix A-10
489828v3 DTA MU125-11
Personnel and Employment Data
CLASSIFICATION(S): Private Data on Individuals/Public
GOVERNING STATUTE: Minn. Stat. § 13.43.
DESCRIPTION OF DATA: Certain government data on individuals maintained because the
individual is or was an employee of or an applicant for employment by, performs services on a
voluntary basis for, or acts as an independent contractor with the City are public as set forth in
Minnesota Statutes Section 13.43, subdivision 2. All other personnel data is private data on
individuals but may be released pursuant to a court order. Data pertaining to an employee’s
dependents are private data on individuals.
Salary Benefit Survey Data
CLASSIFICATION(S): Nonpublic
GOVERNING STATUTE: Minn. Stat. § 13.435
DESCRIPTION OF DATA: Salary and personnel benefit survey data purchased from consulting
firms, nonprofit corporations or associations or obtained from employers with the written
understanding that the data shall not be made public are classified as nonpublic data.
PUBLIC SAFETY
Arson Investigation
CLASSIFICATION(S): Confidential
GOVERNING STATUTE: Minn. Stat. §§ 13.6905, subd. 26, 299F.055 and 299F.056
DESCRIPTION OF DATA: Data received pursuant to the Arson Reporting Immunity Law,
Minnesota Statutes Sections 299F.052 to 299F.057 by an authorized person or insurance
company shall be confidential data until its release is required pursuant to a criminal or civil
proceeding.
Child Abuse Report Records
CLASSIFICATION(S): Confidential/Private
GOVERNING STATUTE: Minn. Stat. §§ 13.871, subd. 6 (b), 13.82, subd. 8 and 9 and 626.556
DESCRIPTION OF DATA: Active or inactive investigative data that identify a victim of child
abuse or neglect reported under Minnesota Statutes Section 626.556 are private data on
individuals. Active or inactive investigative data that identify a reporter of child abuse or neglect
under Minnesota Statutes Section 626.556 are confidential data on individuals, unless the subject
of the report compels disclosure under Minnesota Statutes Section 626.556, subdivision 11.
Investigative data that becomes inactive and that relate to the alleged abuse or neglect of a child
by a person responsible for the child’s care, as defined in Minnesota Statutes Section 626.556,
subdivision 2 are private data.
Corrections and Detention Data
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. § 13.85
DESCRIPTION OF DATA: Data on individuals created, collected, used or maintained because
of their lawful confinement or detainment in state reformatories, prisons and correctional
Appendix A-11
489828v3 DTA MU125-11
facilities, municipal or county jails, lockups, work houses, work farms and all other correctional
and detention facilities are classified as private to the extent that the release of the data would
either: (a) disclose medical, psychological or financial information or personal information not
related to their lawful confinement or detainment or (b) endanger an individual’s life.
Corrections and detention data are confidential to the extent that the data would (a) endanger an
individual’s life, (b) endanger the effectiveness of an investigation authorized by statute relating
to the enforcement of rules or law, (c) identify a confidential informant, or (d) clearly endanger
the security of any institution or its population.
Crime Victim Notice of Release
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. §§ 13.871, subd. 5 (a), 611A.06
DESCRIPTION OF DATA: All identifying information regarding a crime victim, including a
victim’s request for notice of release and a notice of release made pursuant to Minnesota Statutes
Section 611A.06 is classified as private data on individuals.
Criminal Gang Investigative Data System
CLASSIFICATION(S): Confidential
GOVERNING STATUTE: Minn. Stat. §§ 13.6905, subd. 14, 299C.091
DESCRIPTION OF DATA: Data in the criminal gang investigative data system are confidential
data on individuals as defined in Minnesota Statutes Section 13.02, subdivision 3, but are
accessible to law enforcement agencies and may be released to the criminal justice agencies.
Criminal History Data
CLASSIFICATION(S): Private/Public
GOVERNING STATUTE: Minn. Stat. § 13.87
DESCRIPTION OF DATA: Data maintained in criminal history records compiled by the
Bureau of Criminal Apprehension, including, but not limited to, fingerprints, photographs,
identification data, arrest data, prosecution data, criminal court data, custody and supervision
data that is maintained by the City is classified as private pursuant to Minnesota Statutes Section
13.02, subdivision 12. However, data created, collected or maintained by the Bureau of Criminal
Apprehension that identify an individual who was convicted of a crime, the offense of which the
individual was convicted, associated court disposition and sentence information, controlling
agency and confinement information are public data for 15 years following the discharge of the
sentence imposed for that offense.
Data on Videotape Consumers
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. §§ 325I.02, subd. 2, 13.487, subd. 3
DESCRIPTION OF DATA: Personally identifiable information concerning a videotape
consumer that a law enforcement agency obtains in connection with an action commenced by the
videotape seller or provider to collect fines for overdue or unreturned videotapes or collection for
unpaid videotapes shall be maintained by the City as investigative data under Minnesota Statutes
Section 13.82, except that when the investigation becomes inactive, the information is private
data on individuals.
Appendix A-12
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Diversion Program Data
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. §§ 13.6905, subd. 18, 299C.46, subd. 5
DESCRIPTION OF DATA: Names and identifying data concerning diversion program
participants that are maintained in the criminal justice information system are private data.
Domestic Abuse Data
CLASSIFICATION(S): Confidential/Public
GOVERNING STATUTE: Minn. Stat. § 13.80
DESCRIPTION OF DATA: Data on individuals collected, created, received or maintained by
the Police Department pursuant to the Domestic Abuse Act, Minnesota Statutes Section 518B.01
are classified as confidential data, pursuant to Minnesota Statutes Section 13.02, subdivision 3,
until a temporary court order made pursuant to subdivisions 5 or 7 of Minnesota Statutes Section
518B.01 is executed or served upon the data subject who is the respondent to the action.
EMT or First Responder Misconduct Data
CLASSIFICATION(S): Confidential/Protected Nonpublic
GOVERNING STATUTE: Minn. Stat. §§ 13.383, subd. 2, 144E.305, subd. 3.
DESCRIPTION OF DATA: Reports of emergency medical technicians, emergency medical
technicians-intermediate, emergency medical technicians-paramedic or first responders
misconduct are considered to be confidential or protected nonpublic while an investigation is
active. Except for the Emergency Medical Services Regulatory Board’s final determination, all
communications or information received by or disclosed to the Board relating to disciplinary
matters of any person or entity subject to the Board’s regulatory jurisdiction are confidential and
privileged and any disciplinary hearing shall be closed to the public.
Firearms Data
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. § 13.87, subd. 2
DESCRIPTION OF DATA: Data about the purchase or transfer of firearms and applications for
permits to carry firearms are classified as private.
Hazardous Substance Emergency
CLASSIFICATION(S): Nonpublic
GOVERNING STATUTE: Minn. Stat. §§ 13.6905, subd. 27, 299F.095 and 299F.096, subd. 1
DESCRIPTION OF DATA: Data contained in hazardous materials notification reports made
pursuant to Minnesota Statutes Sections 299F.091 to 299F.099 are classified as nonpublic.
Appendix A-13
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Health Data
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. § 13.3805, subd. 1 (a)(2) and (b)
DESCRIPTION OF DATA: Data on individuals created, collected, received or maintained by
the City relating to the identification, description, prevention, and control of disease or as part of
an epidemiologic investigation designated by the Commissioner of Health as necessary to
analyze, describe or protect the public health are private data on individuals.
Investigative Detention Data
CLASSIFICATION(S): Confidential
GOVERNING STATUTE: Minn. Stat. § 13.86
DESCRIPTION OF DATA: Data created, collected, used or maintained by the City jail or
detention facility that, if revealed, would identify an informant who provided information about
suspected illegal activities and is likely to subject the informant to physical reprisals by others
are confidential.
Law Enforcement Data
CLASSIFICATION(S): Private/Confidential/Protected Nonpublic/Public/Nonpublic
GOVERNING STATUTE: Minn. Stat. §§13.82, 259.10, subd. 2, 243.166, 299C.54
DESCRIPTION OF DATA: Certain arrest data, request for service data, and response or
incident data are public data.
An audio recording of a call placed to a 911 system for the purpose of requesting service for law
enforcement, fire or medical emergency is private data on individuals, except that a written
transcript of the audio recording is public, unless it reveals the identity of an individual otherwise
protected under Minnesota Statutes Section 13.82, subdivision 17.
Criminal investigative data collected or created by a law enforcement agency in order to prepare
a case against a person for the commission of a crime or other offense for which the agency has
primary investigative responsibility is confidential or protected nonpublic while the investigation
is still active. Inactive investigation data is public unless the release of the data would jeopardize
another ongoing investigation or would reveal the identity of individuals protected under
Minnesota Statutes Section 13.82, subdivision 17.
Images and recordings, including photographs, video, and audio records, which are part of
inactive investigative files and which are clearly offensive to common sensibilities are classified
as private or nonpublic data, provided that the existence of the images and recordings shall be
disclosed to any person requesting access to the inactive investigative file.
Data on court records relating to name changes under Minnesota Statutes Section 259.10,
subdivision 2 which is held by a law enforcement agency is confidential data on an individual
while an investigation is still active and is private data on an individual when the investigation
becomes inactive.
Appendix A-14
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Data in arrest warrant indices are classified as confidential data until the defendant has been
taken into custody, served with a warrant or appears before the court, except when the law
enforcement agency determines that the public purpose is served by making that information
public.
Data that uniquely describe stolen, lost, confiscated or recovered property are classified as either
private data on individuals or nonpublic data depending on the content.
Financial records of a program that pays rewards to informants are protected nonpublic data in
the case of data not on individuals or confidential data in the case of data on individuals.
Data on registered criminal offenders as described in Minnesota Statutes Section 243.166 are
private data on individuals.
Data included in a missing children bulletin distributed pursuant to Minnesota Statutes
Section 299C.54 are public data.
Data that reflect deliberative processes or investigative techniques of law enforcement agencies
are confidential data on individuals or protected nonpublic data, provided that information,
reports, or memoranda that have been adopted as the final opinion or justification for a decision
of a law enforcement agency are public data.
Booking photographs are public data.
Data that would reveal the identity of persons who are customers of a licensed pawnbroker,
secondhand goods dealer or a scrap metal dealer are private data on individuals. Data describing
the property in a regulated transaction with a licensed pawnbroker, secondhand goods dealer or a
scrap metal dealer are public.
Investigative data that become inactive that consist of a person's financial account number or
transaction numbers are private or nonpublic data.
The existence of all technology maintained by a law enforcement agency that may be used to
electronically capture an audio, video, photographic, or other record of the activities of the
general public, or of an individual or group of individuals, for purposes of conducting an
investigation, responding to an incident or request for service, monitoring or maintaining public
order and safety, or engaging in any other law enforcement function authorized by law is public
data.
Peace Officer Discipline Procedures
CLASSIFICATION(S): Confidential/Private/Public
GOVERNING STATUTE: Minn. Stat. §§ 13.871, subd. 6(o), 626.89, subd. 6 and 13.43
DESCRIPTION OF DATA: The complainant is entitled to copies of any witness statements in
the possession of the other party and an officer is entitled to a copy of the investigating agency’s
investigative report, provided that any references in a witness statement or investigative report
Appendix A-15
489828v3 DTA MU125-11
that would reveal the identity of confidential informants need not be disclosed except upon order
of the person presiding over the administrative hearing for good cause shown.
Peace Officer Records on Juveniles
CLASSIFICATIONS(S): Private
GOVERNING STATUTE: Minn. Stat. §§ 13.875, subd. 2, 260B.171, subd. 5.
DESCRIPTION OF DATA: Peace officers’ records of children who are or may be delinquent or
who may be engaged in criminal acts are private data but shall be disseminated pursuant to
Minnesota Statutes Section 260B.171, subdivision 5.
Reports of Gunshot Wounds
CLASSIFICATION(S): Confidential
GOVERNING STATUTE: Minn. Stat. §§ 13.871, subd. 6 (a), 626.53
DESCRIPTION OF DATA: A report made by a health professional concerning a wound or
injury arising from or caused by discharge of a firearm or inflicted by the perpetrator of a crime
using a dangerous weapon other than a firearm is confidential.
Sex Offender HIV Tests
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. §§ 13.871, subd. 5(b), 611A.19, subd. 2
DESCRIPTION OF DATA: Results of HIV tests of sex offenders are private data must be
handled in accordance with Minnesota Statutes Section 611A.19.
Sexual Assault Crime Victims
CLASSIFICATION(S): Private
GOVERNING STATUTE: Minn. Stat. §§ 13.871, subd. 3(e), 609.3471
DESCRIPTION OF DATA: Data that specifically identifies a victim who is a minor, in records
or reports relating to petitions, complaints or indictments made are private data, if related to any
of the following offenses: solicitation/inducement/promotion of prostitution, sex trafficking,
criminal sexual predatory conduct, and criminal sexual conduct in the first, second, third or
fourth degrees.
Undercover Buy Fund
CLASSIFICATION(S): Confidential/Private/Public
GOVERNING STATUTE: Minn. Stat. §§ 13.6905, subd. 13, 299C.065, subd. 4
DESCRIPTION OF DATA: An application to the Commissioner of Public Safety for a grant
pursuant to Minnesota Statutes Section 299C.065 is a confidential record. Information within
investigative files that identifies or could reasonably be used to ascertain the identity of assisted
witnesses, sources or undercover investigators is a confidential record. A report at the
conclusion of an investigation is a public record, except that information in a report pertaining to
the identity or location of an assisted witness is private data.
Appendix A-16
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Use of Motor Vehicle to Patronize Prostitutes
CLASSIFICATION(S): Private/Public
GOVERNING STATUTE: Minn. Stat. §§ 13.871, subd. 3 (c) and 609.324, subd. 5
DESCRIPTION OF DATA: A notation in a driving record that the driver has used a motor
vehicle to patronize prostitutes is classified as private data on individuals, but is accessible for
law enforcement purposes. If the person has previously been convicted of a violation of
Minnesota Statutes Section 609.322, the notation is public data.
Videotapes of Child Abuse Victims
CLASSIFICATION(S): Private/Confidential
GOVERNING STATUTE: Minn. Stat. §§ 13.821, 611A.90
DESCRIPTION OF DATA: An individual subject of data may not obtain a copy of a videotape
in which a child victim or alleged victim is alleging, explaining, denying, or describing an act of
physical or sexual abuse without a court order under Minnesota Statutes Sections 13.03,
subdivision 6 or 611A.90.
Vulnerable Adult Report Records
CLASSIFICATION(S): Confidential/Protected Nonpublic
GOVERNING STATUTE: Minn. Stat. §§ 13.871, subd. 6 (l), 626.557, subd. 12b(b).
DESCRIPTION OF DATA: Data contained in reports made pursuant to Minnesota Statutes
Section 626.557 of possible incidents of maltreatment of vulnerable adults and identities of
individuals making such reports are confidential data on individuals or protected nonpublic data.
Adopted by the City of Mounds View on November 28, 2016.
__________________________________________
Mayor
__________________________________________
City Administrator
1
490278v1 DTA MU125-11
RESOLUTION NO. 8667
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
A RESOLUTION ADOPTING A MINNESOTA GOVERNMENT DATA
PRACTICES ACT POLICY AND DESIGNATING THE RESPONSIBLE
AUTHORITY AND COMPLIANCE OFFICIAL
WHEREAS, the City of Mounds View (“City”) needs to update its policy concerning
its procedures and obligations pursuant to the Minnesota Government Data Practices Act
(Minnesota Statutes Chapter 13) (“MGDPA”); and
WHEREAS, the MGDPA, Minnesota Statutes Section 13.02, subdivision 16 and
the MGDPA policy to be adopted by the City requires it to designate the individual
responsible for the collection, use, and dissemination of any set of data on individuals,
government data, or summary data (the “Responsible Authority”) for the City; and
WHEREAS, the MGDPA, Minnesota Statutes Section 13.05, subdivision 13 and
the MGDPA policy to be adopted by the City also requires it to designate the individual
responsible for persons to direct questions or concerns regarding problems in obtaining
access to data or other data practices problems for the City (the “Compliance Official”);
and
WHEREAS, the City would like to officially designate its Responsible Authority
and Compliance Official.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View, Minnesota, as follows:
1. The updated document entitled “Minnesota Government Data Practices Act
Guidelines and Procedures” is hereby adopted as the City’s official MGDPA
policy.
2. The City Administrator is hereby designated as the Responsible Authority
for the purposes of the MGDPA and the City’s MGDPA policy.
3. The City Administrator is hereby designated as the Compliance Official for
the purposes of the MGDPA and the City’s MGDPA policy.
2
490278v1 DTA MU125-11
Adopted by the City Council of the City of Mounds View the 28th day of November,
2016.
_________________________________
Joe Flaherty, Mayor
Attest:
________________________________
James Ericson, City Administrator
(SEAL)
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1
CITY OF MOUNDS VIEW 2
RAMSEY COUNTY, MINNESOTA 3
4
Regular Meeting 5
October 24, 2016 6
Mounds View City Hall 7
2401 Mounds View Blvd, Mounds View, MN 55112 8
7:00 P.M. 9
10
11
1. MEETING IS CALLED TO ORDER 12
13
2. PLEDGE OF ALLEGIANCE 14
15
3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 16
17
NOT PRESENT: None. 18
19
4. APPROVAL OF AGENDA 20
A. Monday, October 24, 2016, City Council Agenda. 21
22
Mayor Flaherty requested Item 7E be discussed after Item 7A. 23
24
MOTION/SECOND: Mueller/Meehlhause. To Approve the Monday, October 24, 2016, agenda 25
as amended. 26
27
Ayes – 5 Nays – 0 Motion carried. 28
29
5. PUBLIC INPUT 30
31
None. 32
33
6. SPECIAL ORDER OF BUSINESS 34
35
None. 36
37
7. COUNCIL BUSINESS 38
A. 7:00 p.m. Public Hearing: Resolution 8647, to Consider Approval of a 39
Residential Kennel License to Susan and Daniel Gillett, located at 7741 40
Greenwood Drive. 41
42
Assistant City Administrator Crane requested the Council consider approval of a residential 43
kennel license for Susan and Daniel Gillett at 7741 Greenwood Drive. She explained the 44
property owners have three dogs that are licensed and tagged with the City. She indicated the 45
Mounds View City Council October 24, 2016
Regular Meeting Page 2
three dogs require kennel license per City Ordinance. The Code requires a public hearing be help 1
on the license. Staff had not received any comments from the public and recommended the 2
Council hold a public hearing and approve the request. 3
4
Mayor Flaherty opened the public hearing at 7:03 p.m. 5
6
Daniel Gillett, 7741 Greenwood Drive, stated his dogs were inside dogs. 7
8
Hearing no further public input, Mayor Flaherty closed the public hearing at 7:04 p.m. 9
10
MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 8647, to 11
Consider Approval of a Residential Kennel License to Susan and Daniel Gillett, located at 7741 12
Greenwood Drive. 13
14
Ayes – 5 Nays – 0 Motion carried. 15
16
E. 7:00 p.m. Public Hearing to Consider Resolution 8646 Approving a 17
Conditional Use Permit for an Oversized Garage, located at 7715 Eastwood 18
Road. 19
20
Planner Sevald stated the applicant, Cindy Brown, has applied for a building permit to add a 21
second floor onto the home and an addition onto the existing two-car attached garage. The garage 22
addition will exceed the maximum size permitted for an accessory building, unless a Conditional 23
Use Permit (CUP) is approved. Staff reviewed the variance and conditional use permit request in 24
detail noting the Planning Commission had approved the Variance and recommended approval of 25
the Conditional Use Permit request. 26
27
Mayor Flaherty opened the public hearing at 7:07 p.m. 28
29
Cindy Brown, 7715 Eastwood Road, explained the addition would assist with her expanding 30
family and the number of drivers in her family. 31
32
Hearing no further public input, Mayor Flaherty closed the public hearing at 7:07 p.m. 33
34
MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8646 35
Approving a Conditional Use Permit for an Oversized Garage, located at 7715 Eastwood Road. 36
37
Council Member Meehlhause appreciated the fact that Ms. Brown was improving her home, 38
investing in her property and was working to have all of her vehicles within a garage. 39
40
Ayes – 5 Nays – 0 Motion carried. 41
42
B. 7:00 p.m. Public Hearing to Receive Public Input and pass upon Resolution 43
8643 Adopting a Special Assessment Levy for Delinquent Public Utility 44
Accounts. 45
Mounds View City Council October 24, 2016
Regular Meeting Page 3
1
Finance Director Beer requested the Council adopt a special assessment levy for delinquent 2
public utility accounts. He explained the City takes this action on a yearly basis to address 3
property owners who are delinquent on their quarterly utility bills. The outstanding amounts, 4
plus a $35 administrative fee, will be assessed to Ramsey County if not paid within the next 30 5
days. Staff recommended approval of the request. 6
7
Mayor Flaherty opened the public hearing at 7:12 p.m. 8
9
Paul Brzezinski, 8336 Spring Lake Road, asked that his portion of the assessments not be 10
forwarded to the County and that he be allowed to pay the City directly. He reported he made a 11
mistake and missed paying one bill. Finance Director Beer encouraged Mr. Brzezinski to contact 12
Utility Billing to make this payment. 13
14
Hearing no further public input, Mayor Flaherty closed the public hearing at 7:13 p.m. 15
16
Council Member Mueller thanked staff for preparing this report. She stated the City had almost 17
$99,000 in outstanding utility bills for 2016 and asked if the August billing was included in this 18
number. Finance Director Beer reported the August billing was included. 19
20
Mayor Flaherty questioned if any of the delinquent properties were in foreclosure. Finance 21
Director Beer stated this could be the case for several of the properties, but he was uncertain of 22
the circumstances for each property. 23
24
MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 8643 25
Adopting a Special Assessment Levy for Delinquent Public Utility Accounts. 26
27
Council Member Meehlhause indicated the City does now offer automatic payment plans for 28
utility bills, which assists property owners in keeping their bills paid on time. 29
30
Ayes – 5 Nays – 0 Motion carried. 31
32
C. 7:00 p.m. Public Hearing to Receive Public Input and pass upon Resolution 33
8644 Adopting a Special Assessment Levy for Administrative Offense 34
Charges and Nuisance Abatement Charges. 35
36
Finance Director Beer requested the Council adopt a special assessment levy for delinquent 37
administrative offense charges and nuisance abatement charges. He explained the City takes this 38
action on a quarterly basis to address property owners that are delinquent. The outstanding 39
amounts, plus a $35 administrative fee, will be assessed to Ramsey County if not paid within the 40
next 30 days. Staff reviewed the outstanding charges and recommended approval of the request. 41
42
Mayor Flaherty opened the public hearing at 7:23 p.m. 43
44
Hearing no public input, Mayor Flaherty closed the public hearing at 7:23 p.m. 45
Mounds View City Council October 24, 2016
Regular Meeting Page 4
1
Mayor Flaherty discussed how the City completed abatement procedures. 2
3
MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 8644 4
Adopting a Special Assessment Levy for Administrative Offense Charges and Nuisance 5
Abatement Charges. 6
7
Council Member Mueller asked if the action taken this evening was a matter of public record. 8
Finance Director Beer stated this was the case. 9
10
Ayes – 5 Nays – 0 Motion carried. 11
12
D. 7:00 p.m. Public Hearing to Consider Resolution 8640, Considering an 13
Appeal of the Planning Commission’s Denial of a Variance, for property 14
located at 7790 Eastwood Road. 15
16
Planner Sevald stated the applicant, Value Homes, LLC, had requested a Variance to the front 17
yard setback for the property at 7790 Eastwood Road. The minimum front yard setback in the R-18
1 district is 30’ unless homes on the same side of the street have a greater setback (54’ in this 19
case). The variance request was due to the hardship of a private drainage easement which 20
reduced the developable area of the lot. It was noted the Planning Commission conducted a 21
Public Hearing on September 7, 2016 but a quorum (2/3’s or 5 of 7 members) was not present to 22
approve a Variance. The Public Hearing was tabled and the Planning Commission denied the 23
Variance application at their October 5, 2016 meeting, which led the applicant submitting the 24
appeal to the City Council. He reported the applicant was not able to be in attendance this 25
evening and has requested action on this item be tabled to the November 14, 2016 City Council 26
meeting. 27
28
Mayor Flaherty supported this item being continued to allow the applicant to be in attendance. 29
30
Mayor Flaherty opened the public hearing at 7:29 p.m. 31
32
Marissa Rajas-Johnson, 7851 Sunnyside Road, stated she spoke at the Planning Commission 33
meeting and wanted to speak again. Her main concern was that the applicant stay within the 34
City’s setback requirements. She understood the developer could still build on the property but 35
would have to adjust his floor plan. She expressed concern with the drainage easement on this 36
property and how it flooded several weeks ago. 37
38
Marilyn Ebbs, 7790 Greenwood Drive, stated she has lived in this neighborhood for the past 55 39
years. She was concerned about the water drainage as well and did not want to see her neighbors 40
flooded. She recommended that all homes along this street be built according to code, as has 41
been done by every other homeowner on the street. 42
43
MOTION/SECOND: Flaherty/Meehlhause. To Continue the Public Hearing and Appeal of the 44
Planning Commission’s Denial of a Variance, for property located at 7790 Eastwood Road, to 45
Mounds View City Council October 24, 2016
Regular Meeting Page 5
the November 14, 2016 City Council meeting. 1
2
Mayor Flaherty requested staff provide the Council with a rendering of how a home would look 3
on this property with a 30-foot setback at the next Council meeting. He believed this would 4
assist him in deciding if the 30-foot setback was out of character with the neighborhood. He also 5
wanted to learn more about the conversations the applicant has had with the apartment dwelling 6
regarding the drainage easement. 7
8
Council Member Meehlhause asked if the non-action taken by the Planning Commission was a 9
concern. Planner Sevald stated it was his understanding the Planning Commission’s action was a 10
denial of the Variance request and noted the 60-day time period began again when the applicant 11
submitted an appeal. 12
13
Council Member Mueller discussed the action the Council took recently regarding granny pods. 14
She believed it would look out of character with the neighborhood to have a home on this lot 15
with a 30’ setback. She looked forward to discussing the appeal with the applicant in November 16
and hoped he would have a new floor plan for the home. 17
18
Ayes – 5 Nays – 0 Motion carried. 19
20
F. Resolution 8652, Approving the Hire of Miles Wakumoto to the Position of 21
Mounds View Police Officer. 22
23
This item had been removed from the agenda prior to the meeting. 24
25
G. Resolution 8651, Approve Design and Authorize Seeking Quotes for 26
Stormwater Improvement at 2255 Lambert Avenue. 27
28
Public Works Director Erickson requested the Council approve the design and authorize seeking 29
quotes for Stormwater Improvement at 2255 Lambert Avenue. He indicated this project would 30
be partially funded by a grant the City received in June 2016. He described the work that would 31
be completed through the project and recommended approval of the request. It was staff’s hope 32
the project would be completed prior to the end of 2016. 33
34
Council Member Mueller understood City funds would be used for this project due to the fact 35
there was a City easement on the property. Public Works Director Erickson stated this was the 36
case. 37
38
Council Member Mueller asked if Rice Creek Watershed approved of the plans. Public Works 39
Director Erickson reported staff has been working through this project with the Rice Creek 40
Watershed and the City did have their support as the overall water quality would be improved. 41
42
Council Member Mueller questioned where this water would be piped to. She did not want the 43
water pushed behind Pinewood Elementary. Public Works Director Erickson stated he would 44
have to report back to the Council with this information. 45
Mounds View City Council October 24, 2016
Regular Meeting Page 6
1
Mayor Flaherty inquired if the ditch could be adjusted or realigned. Public Works Director 2
Erickson explained this was not explored and staff did not believe this was the best option for the 3
City. 4
5
MOTION/SECOND: Hull/Gunn. To Waive the Reading and Adopt Resolution 8651, Approve 6
Design and Authorize Seeking Quotes for Stormwater Improvement at 2255 Lambert Avenue. 7
8
Ayes – 4 Nays – 1 (Mueller) Motion carried. 9
10
8. CONSENT AGENDA 11
12
Mayor Flaherty asked to remove Item 8D for discussion. 13
14
A. Resolution 8642, Electing to Retain the Statutory Tort Limit on Liability for 15
the 2017 Insurance Policies. 16
B. Resolution 8648, a Resolution to Approve Severance for Kathy Bednar, 17
Mounds View Police Records/Evidence Technician. 18
C. Resolution 8649, a Resolution to Approve Severance for Brandon Stenglein, 19
Public Works Project Coordinator. 20
D. Resolution 8645, a Resolution Approving State of Minnesota Joint Powers 21
Agreement with the City of Mounds View on Behalf of its Police Department 22
and Prosecuting Attorney. 23
E. Resolution 8650, a Resolution to Consider a Cigarette and Tobacco License 24
to Merwin Liquors, located at 2577, Mounds View Boulevard. 25
26
MOTION/SECOND: Mueller/Meehlhause. To Approve the Consent Agenda as amended by 27
removing Item 8D for discussion. 28
29
Ayes – 5 Nays – 0 Motion carried. 30
31
D. Resolution 8645, a Resolution Approving State of Minnesota Joint Powers 32
Agreement with the City of Mounds View on Behalf of its Police Department 33
and Prosecuting Attorney. 34
35
Mayor Flaherty requested further information on how information was accessed by the Police 36
Department. Police Chief Harder indicated each case was very different, but explained that each 37
piece of information had to be accessed separately by Police Officers and Prosecuting Attorneys. 38
39
Mayor Flaherty questioned what limitations were set on officers for accessing information within 40
the databases. Police Chief Harder reported each officer had to be trained to use the resources 41
and with this training officers were taught what they can and cannot do within the database 42
searches. 43
44
45
Mounds View City Council October 24, 2016
Regular Meeting Page 7
MOTION/SECOND: Flaherty/Hull. To Waive the Reading and Adopt Resolution 8645, a 1
Resolution Approving State of Minnesota Joint Powers Agreement with the City of Mounds 2
View on Behalf of its Police Department and Prosecuting Attorney. 3
4
Ayes – 5 Nays – 0 Motion carried. 5
6
9. JUST AND CORRECT CLAIMS 7
8
Finance Director Beer answered the Council's questions related to claims. 9
10
MOTION/SECOND: Mueller/Meehlhause. To Approve the Just and Correct Claims as 11
presented. 12
13
Ayes – 5 Nays – 0 Motion carried. 14
15
10. APPROVAL OF MINUTES 16
A. October 10, 2016, City Council Meeting Minutes. 17
18
Council Member Mueller requested a correction on Page 4, Line 35 removing the words “she 19
attended” and add at the end of the sentence “was well attended”. 20
21
MOTION/SECOND: Mueller/Flaherty. To Approve the October 10, 2016, City Council 22
meeting minutes as amended. 23
24
Ayes – 5 Nays – 0 Motion carried. 25
26
11. REPORTS 27
A. Reports of Mayor and Council. 28
29
Council Member Mueller reported In-person Early Voting would be held Monday through Friday 30
at City Hall through November 7th from 8:00 a.m. to 4:30 p.m. and on Saturday, November 5th 31
from 10:00 a.m. to 3:00 p.m. She noted polls would be open on November 8th from 7:00 a.m. to 32
8:00 p.m. at the Community Center. 33
34
Council Member Mueller indicated she attended a Ramsey County League of Local Governments 35
meeting last week along with Public Works Director Erickson at the Ramsey Conservation 36
District Offices in Arden Hills. She noted the group discussed the State of the Waters and Anna 37
Henderson, Ryan Baker and Steve Woods were the guest speakers. She was pleased with the 38
quality of Mounds View’s water and the fact that the City drew its water from four separate 39
aquifers. She summarized the comments that were provided on global warming. 40
41
Council Member Mueller explained the Ramsey County League of Local Governments would 42
meet next on Thursday, December 8th at 6:00 p.m. at Gulden’s in Maplewood where an election 43
recap would be provided. She encouraged the entire City Council to attend this event. 44
45
Mounds View City Council October 24, 2016
Regular Meeting Page 8
Council Member Mueller stated that on Wednesday, November 30th at the Earle Brown Center 1
she would be attending the League of Minnesota Cities and Metro Cities joint meeting called the 2
Metro Regional Meeting where police relationships would be discussed. 3
4
Council Member Mueller noted she and City Administrator Ericson attended a League of 5
Minnesota Cities meeting last Thursday where the group in attendance discussed important 6
issues facing cities at this time, such as infrastructure and community engagement. 7
8
Council Member Mueller encouraged the public to consider attending the next Festival in the 9
Park meeting on Saturday, August 19th at City Hall at 7:00 p.m. 10
11
Council Member Meehlhause invited the public to attend the Fall Festival at the Community 12
Center on Saturday, October 29th from 10:00 a.m. to 12:00 p.m. He noted the Mounds View 13
Lions would be serving a Waffle Breakfast from 8:30 a.m. to 11:30 a.m. 14
15
Council Member Meehlhause reported he would be attending an NYFS Personnel Committee 16
meeting on Wednesday and an NYFS Board meeting on Thursday. In addition, he would be 17
attending a YMCA Advisory Committee meeting on Monday, November 7th. 18
19
Mayor Flaherty stated he and City Administrator Ericson attended a Celebration of Life service 20
honoring resident Bill Werner. 21
22
Mayor Flaherty thanked Council Member Meehlhause for attending the CTV meeting for him in 23
October and Council Member Mueller for acting as Mayor at the October 10th meeting. 24
25
B. Reports of Staff. 26
27
Public Works Director Erickson stated he attended the State of the Waters Event with Council 28
Member Mueller and learned a great deal about the City’s water quality. He noted Area I was 29
almost done for the season and provided an overview of the work that had yet to be completed. 30
31
Public Works Director Erickson reviewed a Public Works Facility quote with the Council noting 32
the total cost was estimated to be $6.9 million. He discussed the plans for the cold storage and 33
public works facility in further detail. 34
35
Mayor Flaherty was interested in discussing the Public Works Facility at an upcoming 36
worksession meeting. The Council was in agreement. 37
38
Mounds View City Council October 24, 2016
Regular Meeting Page 9
Council Member Mueller asked if the Public Works Facility would have a mezzanine area for 1
storage. Public Works Director Erickson reported the facility would have an area to store out of 2
season items. 3
4
Council Member Gunn questioned when lighting would be installed on the recently completed 5
trails. Public Works Director Erickson indicated the lighting would be installed very soon. 6
7
Council Member Meehlhause asked when the County Road 10 signs would be replaced. Public 8
Works Director Erickson reported he received an email from the County and this was in the 9
works. 10
11
Mayor Flaherty requested a monument sign be considered at the roundabout at County Road H. 12
13
Police Chief Harder commented the Police Department’s mobile rock wall would be debuted at 14
the Fall Festival. 15
16
Council Member Mueller requested an update on the Heart Safe Community Initiative. Police 17
Chief Harder explained Officer Kirsten has held a number of events recently and all upcoming 18
events were posted on the City’s website. 19
20
City Administrator Ericson stated there would be 2016 Land Use Education Training and 21
Education program hosted by GTS on “Community Solar Gardens” on Friday, November 4th at 22
the League of Minnesota Cities offices. 23
24
City Administrator Ericson reported the City had several vacancies at City Hall. After posting 25
these positions staff was having a difficult time receiving applications from qualified candidates. 26
For this reason, he recommended the Council may need to consider adjusting the pay for the 27
Code Enforcement Officer to more closely match the wages being paid by neighboring 28
communities. 29
30
Mayor Flaherty was interested in reevaluating the City’s personnel needs more closely. He 31
suggested the open positions be adjusted at this time but that a full compensation study for the 32
City be completed at a later date. 33
34
Council Member Hull asked how long a compensation study took to complete. City 35
Administrator Ericson indicated the last study took six to nine months to complete. 36
37
Council Member Mueller questioned if the City had any adjustment built into the budget to cover 38
a compensation study. City Administrator Ericson commented this had not been included in the 39
2017 budget. 40
41
Council Member Mueller recommended this be included in the 2017 budget. 42
43
Mounds View City Council October 24, 2016
Regular Meeting Page 10
Mayor Flaherty recommended City Administrator Ericson be in communication with all staff 1
explaining each member was valued and describe the Council’s desire to complete a 2
compensation study. 3
4
Council Member Meehlhause understood the last compensation study was completed in 2008 5
and for this reason he believed it was time for the City to complete another study. 6
7
Mayor Flaherty believed that pay was not the only reason that the City has lost several of its 8
valued employees. He suggested the City Administrator make a recommendation on how to 9
approach the wages for the open positions and the compensation study at an upcoming meeting. 10
11
City Administrator Ericson regretfully reported The Beard Group had backed out of the 12
Crossroad Pointe development for financial reasons. While this was disappointing, he indicated 13
the City could further evaluate what should be completed within this project area. He asked if 14
the Council wanted to hold another Open House to gain feedback from the public. 15
16
Mayor Flaherty supported the Council further discussing this topic at a future worksession 17
meeting. 18
19
City Administrator Ericson reviewed the items that would be addressed by the Council at the 20
next worksession meeting. 21
22
C. Reports of City Attorney. 23
24
City Attorney Riggs had nothing additional to report. 25
26
12. Next Council Work Session: Monday, November 7, 2016, at 7:00 p.m. 27
Next Council Meeting: Monday, November 14, 2016, at 7:00 p.m. 28
29
13. ADJOURNMENT 30
31
The meeting was adjourned at 9:06 p.m. 32
33
Transcribed by: 34
35
Heidi Guenther 36
TimeSaver Off Site Secretarial, Inc. 37
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1
CITY OF MOUNDS VIEW 2
RAMSEY COUNTY, MINNESOTA 3
4
Regular Meeting 5
November 14, 2016 6
Mounds View City Hall 7
2401 County Road 10, Mounds View, MN 55112 8
7:02 P.M. 9
10
11
1. MEETING IS CALLED TO ORDER 12
13
2. PLEDGE OF ALLEGIANCE 14
15
3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 16
17
NOT PRESENT: None. 18
19
4. APPROVAL OF AGENDA 20
A. Monday, November 14, 2016, City Council Agenda. 21
22
MOTION/SECOND: Gunn/Hull. To Approve the Monday, November 14, 2016, agenda as 23
revised removing Item 7D under Council Business. 24
25
Ayes – 5 Nays – 0 Motion carried. 26
27
5. PUBLIC INPUT 28
29
None. 30
31
6. SPECIAL ORDER OF BUSINESS 32
A. Resolution 8663, a Resolution Canvassing Election Results of the 2016 33
General Election. 34
35
Acting City Administrator Crane reviewed the results from the 2016 General Election and 36
requested the Council adopt a Resolution canvassing the results. She noted a Special Election 37
would have to be held in February or March of 2017 to fill the vacant Council seat. 38
39
MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 8663, a 40
Resolution Canvassing Election Results of the 2016 General Election. 41
42
Acting City Administrator Crane thanked the residents of the City for being patient during the 43
early voting process. She also thanked staff for the long hours she put in prior to the election. 44
45
Mounds View City Council November 14, 2016
Regular Meeting Page 2
Council Member Gunn thanked Acting City Administrator Crane for her dedicated service to the 1
City. 2
3
Council Member Mueller questioned how many Mounds View residents took advantage of early 4
voting. Acting City Administrator Crane estimated 1300 to 1500 residents voted early. 5
6
Mayor Flaherty appreciated staff’s efforts and how they professionally managed all of the early 7
voters. He congratulated incoming Mayor Carol Mueller along with Council Member Gunn and 8
Council Member Meehlhause on their reelection. 9
10
Ayes – 5 Nays – 0 Motion carried. 11
12
B. Presentation by SBM Fire Chief Charlie Smith 13
14
Fire Chief Charlie Smith stated he has been working for the fire department for the last seven 15
months. He discussed how the fire department personnel had been restructured and commented 16
on the 2017 budget. He expressed the importance of training his fire fighters and noted Fire 17
Station 4 would be remodeled. The significant incidents that occurred in recent months were 18
discussed with the Council. 19
20
Council Member Mueller questioned how the Fire Department advertised for open positions. 21
Fire Chief Smith reported he advertised on social media, the SBM fire website along with other 22
sites. He then reviewed the requirements for SBM volunteer fire fighters. 23
24
Council Member Mueller asked if the dispatch issues between Ramsey County and Anoka 25
County had been resolved. Fire Chief Smith explained this would be a continual process to get 26
the two organizations talking to each other. 27
28
Council Member Gunn asked when the fire department would be holding the Santa parade. Fire 29
Chief Smith stated the Santa parade would begin on November 28th and would be in Mounds 30
View on December 1st. He encouraged the public to participate by donating non-perishable food 31
items which will benefit the Ralph Reeder food shelf. 32
33
Mayor Flaherty recommended the public visit the SBM website for further information on the 34
Santa parade. He then encouraged the residents of Mounds View to take advantage the free 35
home safety survey program offered by the Fire Department. He thanked Fire Chief Smith for 36
the update and for his dedicated service to the community. 37
38
7. COUNCIL BUSINESS 39
A. 7:00 p.m. Public Hearing, Resolution 8662, a Resolution to Consider a Bee 40
Keeping License located at 2228 Lambert Avenue for Mia Hanson. 41
42
Acting City Administrator Crane requested the Council consider a bee keeping license for Mia 43
Hanson at 2228 Lambert Avenue. She explained Ms. Hanson would like to have four hives 44
which was consistent with City Code, however staff has not received any paperwork on her 45
Mounds View City Council November 14, 2016
Regular Meeting Page 3
training. Staff recommended approval of the bee keeping request contingent upon proof of 1
training. 2
3
Mayor Flaherty opened the public hearing at 7:36 p.m. 4
5
Hearing no public input, Mayor Flaherty closed the public hearing at 7:36 p.m. 6
7
Mayor Flaherty asked why Ms. Hanson had opted to have four bee hives. Mia Hanson, 2228 8
Lambert Avenue, stated four was the maximum allowed per City Code. She explained she was 9
searching for a class to attend on bee keeping and understood the University of Minnesota would 10
be holding a class in March of 2017. 11
12
MOTION/SECOND: Gunn/Hull. To Waive the Reading and Adopt Resolution 8662, a 13
Resolution to Consider a Bee Keeping License located at 2228 Lambert Avenue for Mia Hanson, 14
contingent upon proof of training. 15
16
Ayes – 5 Nays – 0 Motion carried. 17
18
B. 7:00 p.m. Public Hearing (continued), Resolution 8640, Considering an 19
Appeal of the Planning Commission’s Denial of a Variance, for property 20
located at 7790 Eastwood Road. 21
22
Acting City Administrator Crane reviewed the history of this Planning Case and noted the 23
Planning Commission recommended denial of a variance request for Value Homes for the 24
property at 7790 Eastwood Road. This request was then brought to the City Council for 25
consideration of an appeal on October 24th. This item was continued to November 14th City 26
Council meeting due to the fact the applicant was unable to attend the previous meeting. Staff 27
explained that on November 10th the applicant withdrew his appeal request and was working to 28
amend the house plans. 29
30
Acting City Administrator Crane reviewed an email from the City Attorney stating his 31
recommendation was to close the public hearing and to then deny the request for the appeal. 32
33
Hearing no public input, Mayor Flaherty closed the public hearing at 7:42 p.m. 34
35
MOTION/SECOND: Mueller/Hull. To Deny the Appeal of the Planning Commission’s 36
Variance (Planning Case VR2016-004), for property located at 7790 Eastwood Road due to the 37
fact the request had been withdrawn by the applicant. 38
39
Council Member Meehlhause clarified for the record that the Planning Commission voted to 40
approve the variance on a 4-3 vote, however noted a two-thirds majority was required. 41
42
Council Member Mueller was pleased that Value Homes had withdrawn their appeal and was 43
willing to work on a new house plan for this lot. 44
45
Mounds View City Council November 14, 2016
Regular Meeting Page 4
Ayes – 5 Nays – 0 Motion carried. 1
2
C. 7:00 p.m. Public Hearing, Resolution 8658, Adopting the 2017 through 2021 3
Capital Improvement Plan and Giving Preliminary Approval to the Issuance 4
of General Obligation Improvement Bonds. 5
6
Finance Director Beer requested the Council consider adopting the 2017 through 2021 Capital 7
Improvement Plan and grant preliminary approval of the issuance of General Obligation 8
Improvement Bonds. He discussed the plans for the Public Work Facility. He commented on 9
the City’s current debt per capita, noting the level of debt that would be issued in further detail 10
with the Council and recommended approval. 11
12
Mayor Flaherty opened the public hearing at 7:53 p.m. 13
14
Hearing no public input, Mayor Flaherty closed the public hearing at 7:53 p.m. 15
16
Mayor Flaherty briefly reviewed the items that would be completed in the next five years within 17
the Capital Improvement Program. 18
19
MOTION/SECOND: Meehlhause/Mueller. To Waive the Reading and Adopt Resolution 8658, 20
Adopting the 2017 through 2021 Capital Improvement Plan and Giving Preliminary Approval to 21
the Issuance of General Obligation Improvement Bonds. 22
23
Ayes – 5 Nays – 0 Motion carried. 24
25
D. Resolution 8660, a Resolution to Consider and Approve the 2017 Fee 26
Schedule. 27
28
This item was removed from the agenda. 29
30
E. Resolution 8653, Accept Improvements and Approve Final Payment for 31
Mustang Drive Pavement Rehabilitation and Drainage Improvements. 32
33
Public Works Director Erickson requested the Council accept the improvements and approve the 34
final payment for the Mustang Drive pavement rehabilitation and drainage improvements. He 35
discussed the improvements that had been completed and was pleased to report costs had come 36
in under the engineer’s estimate. Staff recommended approval of the final payment. 37
38
Council Member Mueller requested the City send the contractor a letter of appreciation due to the 39
fact this contractor came in on time and under budget. Public Works Director Erickson stated a 40
letter has not been sent to contractors in the past but noted he would pass along verbal thanks for 41
a job well done. 42
43
MOTION/SECOND: Gunn/Meehlhause. To Waive the Reading and Adopt Resolution 8653, 44
Accept Improvements and Approve Final Payment for Mustang Drive Pavement Rehabilitation 45
Mounds View City Council November 14, 2016
Regular Meeting Page 5
and Drainage Improvements. 1
2
Ayes – 5 Nays – 0 Motion carried. 3
4
F. Resolution 8654, Accept Improvements and Approve Final Payment for 2014 5
Street and Utility Improvement Project, Area G. 6
7
Public Works Director Erickson requested the Council accept the improvements and approve the 8
final payment for the 2014 Street and Utility Improvement Project for Area G. He discussed the 9
work that was completed by Northwest Asphalt in 2016 and explained a budget amendment 10
would not be necessary. Staff recommended approval of the final payment for Area G. 11
12
Council Member Mueller recalled that this was the first street improvement project that was not 13
completed within a year. She asked if staff understood why the contract was not completed in a 14
more timely manner. Public Works Director Erickson believed this had to do with an early snow 15
that occurred in 2014. 16
17
MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8654, 18
Accept Improvements and Approve Final Payment for 2014 Street and Utility Improvement 19
Project, Area G. 20
21
Ayes – 5 Nays – 0 Motion carried. 22
23
G. Resolution 8664, Approving the Hire of Sarah David to the Position of Patrol 24
Officer within the Mounds View Police Department. 25
26
Acting City Administrator Crane requested the Council approve the hire of Sarah David to the 27
position of Patrol Officer within the Mounds View Police Department. She explained a vacancy 28
within the department was created after the resignation of Officer Daniel Stone. She reported 29
this position was a critical fill and staff recommended approval of the Sarah David as 30
recommended by the Police Civil Service Commission. 31
32
Mayor Flaherty questioned if this hire would bring the department up to full staffing numbers. 33
Police Chief Harder stated this was the case. He then provided the Council with the employment 34
history of Ms. David. 35
36
MOTION/SECOND: Mueller/. To Waive the Reading and Adopt Resolution 8664, Approving 37
the Hire of Sarah David to the Position of Patrol Officer within the Mounds View Police 38
Department. 39
40
Ayes – 5 Nays – 0 Motion carried. 41
42
H. Resolution 8655, Approve a 2014 Municipal Inflow and Infiltration Grant 43
Request to the Metropolitan Council. 44
45
Mounds View City Council November 14, 2016
Regular Meeting Page 6
Public Works Director Erickson requested the Council approve a 2014 Municipal Inflow and 1
Infiltration Grant request to the Met Council. He discussed the timeline of this project and 2
recommended approval of the request. 3
4
MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8655, 5
Approve a 2014 Municipal Inflow and Infiltration Grant Request to the Metropolitan Council. 6
7
Ayes – 5 Nays – 0 Motion carried. 8
9
I. Resolution 8659, Approving the Sale of Surplus Public Works Equipment. 10
11
Public Works Director Erickson explained staff has been going through the items within the 12
current Public Works Facility and recommended the Council approve the sale of surplus 13
equipment. 14
15
Council Member Mueller questioned where the funds will be placed from the sale of these 16
surplus items. Public Works Director Erickson reported the funds will be placed in the General 17
Fund. 18
19
MOTION/SECOND: Meehlhause/Mueller. To Waive the Reading and Adopt Resolution 8659, 20
Approving the Sale of Surplus Public Works Equipment. 21
22
Ayes – 5 Nays – 0 Motion carried. 23
24
J. Resolution 8661, Accepting a Donation from Bethlehem Baptist Church and 25
Approving Distribution of Funds as Specified. 26
27
Finance Director Beer reviewed the donations proposed by Bethlehem Baptist Church and 28
requested the Council approve the distribution of funds as specified. He thanked Bethlehem 29
Baptist for their continued donations to the City. 30
31
MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 8661, 32
Accepting a Donation from Bethlehem Baptist Church and Approving Distribution of Funds as 33
Specified. 34
35
Council Member Mueller was pleased to see that the Ralph Reeder Food Shelf was on the list of 36
contributions. She reported the dollars given to the food shelf in November would receive a 37
matching grant. 38
39
Mayor Flaherty appreciated all of the faith-based organizations in the community and thanked 40
Bethlehem Baptist Church for their generous donations. 41
42
Ayes – 5 Nays – 0 Motion carried. 43
44
8. CONSENT AGENDA 45
Mounds View City Council November 14, 2016
Regular Meeting Page 7
1
Council Member Meehlhause asked to remove Item 8E. 2
3
Council Member Mueller asked to remove Item 8B. 4
5
A. Schedule a Public Hearing for November 28, 2016, at 7:00 p.m. to consider a 6
Conditional Use Permit for open and outdoor storage as an accessory use for 7
the property at 2466 Bronson Drive (Public Works Facility). 8
B. Schedule a Public Hearing for November 28, 2016, at 7:00 p.m. to consider a 9
Conditional Use Permit for storage of flammable liquids over 800 gallons 10
above ground for the property at 2466 Bronson Drive (Public Works 11
Facility). 12
C. Resolution 8665, a Resolution to Approve Severance for Barbara Benesch. 13
D. Resolution 8656, Authorize Stormwater Improvement at 2255 Lambert 14
Avenue. 15
E. Resolution 8657, Approve Request for Quotes for 2017 Mounds View 16
Boulevard Median Mowing Services. 17
F. Schedule a Public Hearing for November 28, 2016, at 7:00 p.m. to consider 18
Special Assessments for Unpaid Administrative Offense Fines. 19
20
MOTION/SECOND: Mueller/Meehlhause. To Approve the Consent Agenda as amended 21
removing Items 8B and 8E. 22
23
Ayes – 5 Nays – 0 Motion carried. 24
25
B. Schedule a Public Hearing for November 28, 2016, at 7:00 p.m. to consider a 26
Conditional Use Permit for storage of flammable liquids over 800 gallons 27
above ground for the property at 2466 Bronson Drive (Public Works 28
Facility). 29
30
Council Member Mueller stated several residents have received letters regarding this matter and 31
have expressed concern with the above ground storage of fuel. She asked if the letter that was 32
sent to the residents informed them of the public hearing on November 28th. Public Works 33
Director Erickson indicated he would check with staff and would report back to the Council. He 34
provided further clarification on what action the City would be taking with its above ground and 35
underground storage tanks. 36
37
MOTION/SECOND: Mueller/Meehlhause. To Schedule a Public Hearing for November 28, 38
2016, at 7:00 p.m. to consider a Conditional Use Permit for storage of flammable liquids over 39
800 gallons above ground for the property at 2466 Bronson Drive (Public Works Facility). 40
41
Council Member Meehlhause reported the Planning Commission would be addressing this 42
request at their Wednesday, November 16th meeting. He stated he was pleased that the City 43
would be removing its underground storage tank for safety purposes. 44
45
Mounds View City Council November 14, 2016
Regular Meeting Page 8
Ayes – 5 Nays – 0 Motion carried. 1
2
E. Resolution 8657, Approve Request for Quotes for 2017 Mounds View 3
Boulevard Median Mowing Services. 4
5
Council Member Meehlhause suggested the cost of labor for the application of mulch be 6
specified within the contract and that it be noted the City will be providing the mulch. Public 7
Works Director Erickson reported he would make this change to the contract. 8
9
MOTION/SECOND: Meehlhause/Hull. To Waive the Reading and Adopt Resolution 8657, 10
Approve Request for Quotes for 2017 Mounds View Boulevard Median Mowing Services. 11
12
Ayes – 5 Nays – 0 Motion carried. 13
14
9. JUST AND CORRECT CLAIMS 15
16
Finance Director Beer answered the Council's questions related to claims. 17
18
MOTION/SECOND: Meehlhause/Mueller. To Approve the Just and Correct Claims as 19
presented. 20
21
Ayes – 5 Nays – 0 Motion carried. 22
23
10. APPROVAL OF MINUTES 24
25
None. 26
27
11. REPORTS 28
A. Reports of Mayor and Council. 29
30
Council Member Mueller stated she would be attending a conference at the League of Minnesota 31
Cities on Wednesday. She explained the training would be about how to manage contentious 32
meetings and appropriate ways to handle contentious crowds. 33
34
Council Member Meehlhause reported NYFS was accepting nominations for candidates based on 35
their contributions to youth. He thanked Police Chief Harder for already submitting an 36
application based on the contributions of a Mounds View Police Officer. 37
38
Council Member Meehlhause wished all Mounds View residents and staff a Happy 39
Thanksgiving. 40
41
Council Member Gunn stated there would be an I-35W Coalition meeting on Thursday. She 42
anticipated the group would be discussing project funding. 43
44
Mounds View City Council November 14, 2016
Regular Meeting Page 9
Mayor Flaherty reported he would be attending a Cable Commission meeting on Wednesday 1
where the 2017 budget would be discussed. 2
3
B. Reports of Staff. 4
1. Draft 2017 General Fund Budget 5
6
Finance Director Beer reviewed the draft 2017 General Fund Budget with the Council. He 7
reported the Council set the general fund levy increase at 3.4% in September. He discussed the 8
$100,000 levy that had been established for the EDA to assist the City with economic 9
development efforts. He explained that if a special session was held by the State additional LGA 10
funds could be provided to the City which would benefit the levy. 11
12
Mayor Flaherty requested the Council continue to review the budget prior to the December Truth 13
in Taxation meeting. 14
15
Council Member Mueller asked if the street improvement overages would impact the 2016 16
budget. Finance Director Beer stated this would not impact the General Fund for the coming 17
year as the overage would be covered by the Street Improvement Fund. 18
19
Mayor Flaherty appreciated the flexibility that was offered to the Council through the 3.4% levy, 20
however, he would like to see this percentage reduced in the coming weeks. 21
22
Council Member Meehlhause asked if the proposed budget reflected the 2017 health costs. 23
Finance Director Beer stated these costs were included. 24
25
2. Police Department Quarterly Report 26
27
Police Chief Harder reviewed the third quarter Police Department report with the Council. He 28
highlighted the outreach projects that the agency has conducted. He discussed the personnel 29
transitions that have been taking place in the last three months. He thanked his officers for the 30
high level of service being provided to the community given the climate in the community 31
towards Police officers. He commented on the problem areas in the City for speeding for 32
September and October. He explained the department was asking for greater involvement in the 33
Neighborhood Watch program. He discussed the recent Veterans Day Programs and thanked his 34
officers for their positive involvement. 35
36
Police Chief Harder stated the Mounds View Police Department would be implementing body 37
cameras in January of 2017. He explained the department was seeking input from residents on 38
this topic and how the program would be deployed. He reported input would be taken on the 39
department’s website and Facebook page. 40
41
Mayor Flaherty thanked Police Chief Harder for engaging the community and for his thorough 42
report. 43
44
Mounds View City Council November 14, 2016
Regular Meeting Page 10
Council Member Mueller asked how the City would fund the body cameras. Police Chief Harder 1
indicated the Police Forfeiture Fund would be used to purchase the body cameras. 2
3
Mayor Flaherty questioned how many body cameras the department would be purchasing. Police 4
Chief Harder proposed purchasing eight body cameras and charging stations. He reported the 5
cameras took approximately eight hours to charge. 6
7
Mayor Flaherty inquired how the department would manage the body camera data. Police Chief 8
Harder stated the League of Minnesota Cities had a great model policy that would be posted on 9
the Police Department’s website. 10
11
Public Works Director Erickson reported he received a letter from a resident on Dickens Lane 12
regarding the water main break within an easement in September. He discussed the situation in 13
detail with the Council and explained a large amount of sand was washed onto neighboring 14
properties. He stated the City completed a significant amount of clean up but a resident did put 15
in a claim against the City. He explained this claim was reviewed by the League of Minnesota 16
Cities and was denied. However, a request was made again by the resident to have the Council 17
review the matter. He reviewed several photographs with the Council and asked for comments 18
or question. 19
20
Mayor Flaherty thanked Public Works Director Erickson for provided the Council with 21
photographs of the property. 22
23
Finance Director Beer believed that the City went above and beyond the required cleanup and 24
explained the City was not negligent in this case. 25
26
Mayor Flaherty requested staff reach out to this resident to see where she was at and report back 27
to the Council via memo. 28
29
Council Member Mueller understood that the City could now electronically monitor its wells. 30
Public Works Director Erickson reported the SCADA system could conduct this type of 31
monitoring. 32
33
Acting City Administrator Crane thanked all of her staff for their assistance with the recent 34
election. 35
36
Finance Director Beer stated Nate Danielson has taken another position with YMCA and his last 37
day with the City would be Friday, November 18th. 38
39
Mayor Flaherty wished Nate Danielson well and asked what the replacement schedule would be. 40
Finance Director Beer indicated staff has already begun working to fill this position. 41
42
C. Reports of City Attorney. 43
44
City Attorney Riggs had nothing additional to report. 45
Mounds View City Council November 14, 2016
Regular Meeting Page 11
1
12. Next Council Work Session: Monday, December 5, 2016, at 7:00 p.m. 2
Truth in Taxation Meeting: Monday, December 5, 2016, at 6:00 p.m. 3
Next Council Meeting: Monday, November 28, 2016, at 7:00 p.m. 4
5
13. ADJOURNMENT 6
7
The meeting was adjourned at 9:14 p.m. 8
9
Transcribed by: 10
11
Heidi Guenther 12
TimeSaver Off Site Secretarial, Inc. 13
490705v1 SJR MU125-11
Kennedy 470 U.S. Bank Plaza
200 South Sixth Street
Minneapolis MN 55402-1458
(612) 337-9300 telephone
(612) 337-9310 fax
http://www.kennedy-graven.com
Affirmative Action, Equal Opportunity Employer
Graven
C H A R T E R E D
SCOTT J. RIGGS
Attorney at Law
Direct Dial (612) 337-9260
Email: sriggs@kennedy-graven.com
MEMORANDUM
Date: November 23, 2016
To: Jim Ericson, City Administrator
From: Scott J. Riggs, City Attorney
Re: Mounds View Project Status Report
MU125-11: Administration. General discussions with staff regarding various City matters.
Consult with City staff regarding predatory offenders. Draft predatory offender
ordinance and forward to City staff. Revise data practices policy and forward to
City staff. Draft resolution approving data practices policy and forward to City
staff. Matters are presently pending.
MU125-12: Finance Department Matters. Consult with City staff regarding resolution
adopting CIP and preliminary bond approval. Matter may be considered
complete.
MU125-32: Police Department Matters. Draft voluntary waiver of liability agreement and
forward to City staff. Matter may be considered complete.
MU210-4: Charter Commission. Review various Charter-related matters. Draft resolution
and forward to City staff. Attend meeting. Matter is presently pending.
MU210-54: City Code Updates. Awaiting final review by City staff. Work on revision to
City Code. Matter is presently pending.
MU210-111: General Employment Matters. Consult with EEOC and City staff regarding
matter. Matter is presently pending.
&
Jim Ericson
November 23, 2016
Page 2
490705v1 SJR MU125-11
MU210-221: LMCIT/DVS General. Several notices of legal claims have been presented to the
City and have been tendered for defense by the League of Minnesota cities
Insurance Trust. Consult with City staff and City Council. Consult with LMCIT
attorneys. Consult with City staff regarding settlement matter. Matters are
presently pending.
MU210-244: G.O. Capital Improvement Bonds, Series 2017. Prepare reimbursement
resolution for a possible future capital improvement plan bond. Matter is
presently pending.
MU210-248: 7790 Eastwood Road. Review variance documentation and consult with City
staff regarding same. Matter is presently pending.
SJR:jms