HomeMy WebLinkAboutAgenda Packets - 2016/12/12CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
MOUNDS VIEW CITY HALL
Monday, December 12, 2016
7:00 p.m.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
(In attendance to lead the Pledge is Boy Scout Troop 416 from Shoreview, MN)
3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller
4. APPROVAL OF AGENDA
5. PUBLIC INPUT:
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give
your full name and address for the minutes. Also, please limit your comments to three
minutes.
6. SPECIAL ORDER OF BUSINESS
7. COUNCIL BUSINESS
A. 7:00 p.m. Public Hearing - 2017 Tax Levy and Budgets for All Funds
1. Resolution 8673 Adopting the 2017 Tax Levy
2. Resolution 8674 Approving the 2017 EDA Tax Levy
3. Resolution 8675 Approving the 2017 HRA Tax Levy
4. Resolution 8676 Adopting the 2017 Budgets for All Funds
B. 7:00 p.m. Public Hearing - Second Reading and Adoption of Ordinance 928
Approving Planning and Development Fees (ROLL CALL VOTE)
C. 7:00 p.m. Public Hearing Second Reading and Adoption of Ordinance 929, an
Ordinance Revising Section 405.02 of the Mounds View City Code Relating to Parks,
Recreation and Forestry Commission Membership (ROLL CALL VOTE)
D. Second Reading and Adoption of Ordinance 930 Establishing Residency
Restrictions for Level 3 Predatory Offenders (ROLL CALL VOTE)
E. Resolution 8681, a Resolution Approving a Special Election for a vacant seat on the
City Council and Approving a Special Election Calendar
F. Resolution 8682, Approving Various Appointments to City Boards, Commissions
and Committees
G. Resolution 8683, Setting the 2017 City Council Meeting Dates, Council/Staff
Retreat and Town Hall Meeting and Times
H. Resolution 8680, Accept Improvements and Approve Final Payment for 2015 Street
and Utility Improvement Project, Area H
I. Resolution 8685, Approving the Purchase of a 2016 Felling Trailer
8. CONSENT AGENDA
A. Resolution 8684, Approving the Recording Secretary Service Agreement with
TimeSaver Off Site Secretary, Inc.
B. Resolution 8686, Approving Cost of Living Adjustment/Insurance Adjustment
Contribution for Non-Union Employees
C. Resolution 8677, Approving the “Use of Body Worn Cameras” Policy
City Council Agenda
Monday, December 12, 2016
Page 2
8. CONSENT AGENDA - continued
D. Resolution 8678, Authorizing the acquisition of Body Worn Cameras and Related
Peripheral Equipment
E. Resolution 8679 Approving Five Year Agreement with Revize for Web Design and
Hosting Services
9. JUST AND CORRECT CLAIMS
10. APPROVAL OF MINUTES
A. November 28, 2016, City Council Minutes
B. December 5, 2016, Truth in Taxation Minutes
11. REPORTS
A. Reports of Mayor and Council
B. Reports of Staff
1. Police Parking Lot and Fence
C. Reports of City Attorney
12. Next Council Work Session: Tuesday, January 3, 2017, Immediately after
Special City Council Meeting
Next Council Meeting (Special): Tuesday, January 3, 2017, at 6 p.m.
13. ADJOURNMENT
Item No: 7.A.1.
Meeting Date: December 12, 2016
Type of Business: Council Business
Administrator Review: _____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Mark Beer, Finance Director
Item Title/Subject: Resolution 8673 Adopting the 2017 Property Tax Levy
Attached is Resolution 8673 adopting the 2017 property tax levy. The Truth-in-taxation meeting was held
on December 5, 2016 and the public had an opportunity to comment. The City Council has proposed a
final levy increase of 1.71%.
The City Council may adopt the tax levy on December 12th or schedule an additional meeting if
necessary to adopt it no later than December 28, 2016.
Staff recommends that the City Council consider resolution 8673 adopting the 2017 property tax levy.
Respectfully submitted,
________________________
Mark Beer
RESOLUTION NO. 8673
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
Adopting the 2017 Property Tax Levy
WHEREAS, the City Council has conducted numerous meetings and has made available detailed copies
of the proposed 2017 Budget; and
WHEREAS, the City Council provided the public an opportunity to speak at the Truth in Taxation meeting
on December 5, 2016 to take comment on the proposed 2017 tax levy; and
WHEREAS, when the Fire Improvement Bonds of 2013 were issued, the debt service was scheduled to
be $98,116, however due to changes in the allocation of costs between participating cities, Mounds
View’s actual 2017 cost on said bonds will be $90,835.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that the following
property tax levy for 2017 is hereby approved:
General Fund base levy $ 3,833,967
Fire Bonds of 2013 levy 90,835
PERA rate increase levy 39,145
Police Referendum market value levy 205,000
Total General Fund property tax levy $ 4,168,947
Street Improvement Capital Projects Fund levy $ 300,000
Total Property Tax Levy $ 4,468,947
and the City Administrator is hereby directed to notify Ramsey County and the State of Minnesota of said
2017 property tax levy.
Said resolution was declared to have been duly passed and adopted this 12th day of December, 2016.
__________________________
Joe Flaherty, Mayor
ATTEST:
__________________________
Jim Ericson, City Administrator
(SEAL)
486850v2 AMB MU205-13
Item No: 7.A.2.
Meeting Date: December 12, 2016
Type of Business: Council Business
City Administrator Review: ______
City of Mounds View Staff Report
To: City Council
From: Mark Beer, Finance Director
Item Title/Subject: Resolution 8674 Approving the EDA Property Tax Levy Request
for Fiscal Year 2017
Previously the City’s economic development activities were funded with tax increment revenues.
These tax increment revenues were discontinued as required by state statute. This left the City
with limited resources to continue existing business outreach, marketing, advertising, small scale
incentives, property acquisitions, professional services, and staff training and development. The
City Council has discussed establishing a levy of $100,000 for these purposes. The City’s EDA has
been authorized with joint powers of an Economic Development Authority (EDA) and a Housing
and Redevelopment Authority (HRA). The EDA may choose to establish either an EDA levy or an
HRA levy, or both, to fund the above activities.
At the September 12 EDA meeting the EDA adopted an HRA levy of $100,000. There was
discussion at that meeting and additional questions arose regarding the end uses of the HRA levy.
In consultation with the City’s attorney, to provide the EDA with maximum flexibility in fulfilling the
EDA’s desired objectives it has been recommended that the EDA also request the City adopt an
EDA levy of $60,000. The HRA levy would be reduced when final certification occurs in December
such that the total of both the EDA and HRA levies do not exceed $100,000 in total.
Respectfully submitted,
___________________________
Mark Beer, Finance Director
486850v2 AMB MU205-13
RESOLUTION NO. 8674
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING THE ECONOMIC DEVELOPMENT AUTHORITY PROPERTY TAX LEVY
REQUEST FOR FISCAL YEAR 2017
WHEREAS, the Mounds View Economic Development Authority (the "EDA") has
requested that the City of Mounds View levy a tax for the benefit of the EDA pursuant to
Minnesota Statutes 469.107, Subdivision 1; and
WHEREAS, the City Council of the City of Mounds View approved resolution 8638
approving a preliminary levy of $60,000 on behalf of the EDA on September 26, 2016.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Mounds
View hereby gives final approval for the collection of a levy for the benefit of the economic
development activities within the community in fiscal year 2017 in the amount not to exceed
$60,000, which amount shall be included in the City’s levy.
Adopted this 12th Day of December 2016.
______________________________
Joe Flaherty, Mayor
(ATTEST)
______________________________
Jim Ericson, Administrator
(SEAL)
485712v2 AMB MU205-13
Item No: 7.A.3.
Meeting Date: September 12, 2016
Type of Business: Council Business
City Administrator Review: ______
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Mark Beer, Finance Director
Item Title/Subject: Resolution 8675 Approving the Mounds View Economic
Development Authority’s Special Benefits Tax for Fiscal Year
2017
The City’s EDA has been authorized with joint powers of an Economic Development Authority
(EDA) and a Housing and Redevelopment Authority (HRA). The EDA may choose to establish
either an EDA levy or an HRA levy, or both, to fund the above activities. The EDA adopted a
preliminary HRA levy of $100,000 and requested the City Council adopt a preliminary EDA levy of
$60,000 to provide the greatest flexibility in developing the EDA budget.
The EDA adopted resolution 16-EDA-295 approving a final HRA levy of $40,000 and the City
Council has considered resolution 8674 approving an EDA levy of $60,000. The total of both levies
is $100,000 and represents a 2.28% levy increase. Staff recommends that the City Council consider
the attached resolution for approval.
Respectfully submitted,
___________________________
Mark Beer, Finance Director
485712v2 AMB MU205-13
RESOLUTION NO. 8675
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING THE MOUNDS VIEW ECONOMIC DEVELOPMENT AUTHORITY’S
SPECIAL BENEFITS TAX FOR FISCAL YEAR 2017
WHEREAS, the Mounds View Economic Development Authority may
establish an HRA special benefit tax pursuant to Minnesota Statute 469.033
Subdivision 6; and
WHEREAS, Minnesota Statute 469.033 Subdivision 6 requires the consent,
by resolution, of the governing body of the municipality to the levy of said tax.
NOW, THEREFORE BE IT RESOLVED, that pursuant to Minnesota Statute
469.033 Subdivision 6, the HRA special benefit tax as determined by the Mounds
View Economic Development Authority is given approval for collection in fiscal
year 2017 in the amount of $40,000
Adopted this 12th Day of September 2016.
______________________________
Joe Flaherty, Mayor
(ATTEST)
______________________________
Jim Ericson, Administrator
(SEAL)
Combined budget all funds 12/06/2016 7:47 AM
CITY OF MOUNDS VIEW, MINNESOTA
Combined 2017 Budget All Funds
Special Capital Total 2017 2016
General Revenue Projects Government Enterprise Total All Total All
Fund Funds Funds Funds Funds Funds Funds
Revenues:
Property taxes 4,168,947$ -$ 300,000$ 4,468,947$ -$ 4,468,947$ 4,393,813$
Tax increments - 1,731,162 - 1,731,162 - 1,731,162 1,555,982
All other taxes 374,000 126,000 280,000 780,000 - 780,000 745,000
Special assessments - - 20,000 20,000 60,000 80,000 75,000
Licenses & permits 180,522 - - 180,522 - 180,522 177,422
Intergovernmental:
State categorical aid 910,636 - 275,000 1,185,636 - 1,185,636 1,167,483
County grants - 32,284 39,300 71,584 - 71,584 69,520
Other local govt.66,000 23,000 - 89,000 - 89,000 89,000
Charges for services:
Culture and recreation - 244,662 - 244,662 - 244,662 234,680
Utility service charges - - - - 2,969,608 2,969,608 2,783,585
Miscellaneous 16,325 - - 16,325 2,000 18,325 17,815
Fines 39,000 5,500 - 44,500 - 44,500 45,500
Investment income 115,000 4,300 56,000 175,300 46,800 222,100 260,600
Miscellaneous:
Other 295,826 250 3,000 299,076 - 299,076 277,494
Total revenues 6,166,256$ 2,167,158$ 973,300$ 9,306,714$ 3,078,408$ 12,385,122$ 11,892,894$
Combined budget all funds 12/06/2016 7:47 AM
CITY OF MOUNDS VIEW, MINNESOTA
Combined 2017 Budget All Funds
Special Capital Total 2017 2016
General Revenue Projects Government Enterprise Total All Total All
Fund Funds Funds Funds Funds Funds Funds
Expenditures:
General government:
Personal services 569,883 - - 569,883 - 569,883 546,173
Supplies 43,900 - - 43,900 - 43,900 43,325
Contractual services 311,430 - 311,430 - 311,430 285,097
Capital outlay - - 61,000 61,000 - 61,000 71,600
Public safety
Personal services 2,339,133 - - 2,339,133 - 2,339,133 2,315,701
Supplies 78,698 17,200 - 95,898 - 95,898 112,277
Contractual services 734,073 1,500 - 735,573 - 735,573 732,816
Capital outlay 40,655 - 77,300 117,955 - 117,955 169,059
Public works
Personal services 517,324 - - 517,324 871,871 1,389,195 1,360,242
Supplies 138,245 - - 138,245 127,406 265,651 275,420
Contractual services 175,943 - - 175,943 1,619,156 1,795,099 1,760,323
Depreciation - - - - 455,000 455,000 454,000
Capital outlay - - 10,238,027 10,238,027 409,640 10,647,667 6,482,433
Sanitation
Personal services - 13,800 - 13,800 - 13,800 13,469
Supplies - 500 - 500 - 500 1,000
Contractual services - 17,984 - 17,984 - 17,984 15,751
Culture and recreation:
Personal services 222,866 157,599 - 380,465 - 380,465 372,300
Supplies 55,578 22,520 - 78,098 - 78,098 77,168
Contractual services 237,953 368,769 - 606,722 - 606,722 615,930
Capital outlay 6,000 10,000 123,850 139,850 - 139,850 830,988
Community & Economic development
Personal services 358,667 105,517 - 464,184 - 464,184 455,338
Supplies 3,215 700 - 3,915 - 3,915 4,230
Contractual services 36,616 1,588,068 - 1,624,684 - 1,624,684 1,484,773
Capital outlay - 50,000 - 50,000 - 50,000 -
Miscellaneous
Personal services 6,500 - - 6,500 - 6,500 6,500
Contractual services 82,211 - - 82,211 - 82,211 81,583
Debt principal 127,980 39,752 - 167,732 6,924 174,656 157,842
Interest and fiscal charges 22,394 13,368 - 35,762 2,329 38,091 22,817
Total expenditures 6,109,264 2,407,277 10,500,177 19,016,718 3,492,326 22,509,044 18,748,155
Surplus of revenues over
(under) expenditures and 56,992 (240,119) (9,526,877) (9,710,004) (413,918) (10,123,922) (6,855,261)
Other financing sources (uses)
Bonds issued - - 7,500,000 7,500,000 - 7,500,000 -
Transfers in 168,008 304,498 384,000 856,506 35,000 891,506 1,145,475
Transfers out (475,000) (79,498) (56,600) (611,098) (280,408) (891,506) (1,145,475)
Total other financing sources (uses)(306,992) 225,000 7,827,400 7,745,408 (245,408) 7,500,000 -
Net change in fund balance
or net assets (250,000) (15,119) (1,699,477) (1,964,596) (659,326) (2,623,922) (6,855,261)
Add back capital outlay & debt principal - - - - 416,564 416,564 1,244,250
Fund balance, January 1:9,275,107 1,298,915 3,532,700 14,106,722 10,245,124 24,351,846 30,737,999
Fund balance, December 31 9,025,107 1,283,796 1,833,223 12,142,126 10,002,362 22,144,488 25,126,988
12/06/2016 7:46 AM
City of Mounds View
2017 Budget Summary
2013 2014 2015 2016 2017 Change from 2016
General Fund:Actual Actual Actual Budget Request Dollar Percent
Revenues:
Property taxes - Base levy 3,328,796 3,363,602 3,651,411 3,706,549 3,833,967 127,418 3.44%
Special tax levies, Bonds 144,627 156,348 154,119 154,119 90,835 (63,284) -41.06%
Special tax levies, Operations 220,145 217,145 226,145 233,145 244,145 11,000 4.72%
Franchise tax 259,070 336,711 309,039 265,000 280,000 15,000 5.66%
Other taxes 190,180 109,002 47,877 29,000 29,000 - 0.00%
Hotel/motel tax 60,364 66,367 69,109 64,000 65,000 1,000 1.56%
Licenses and permits 210,773 246,969 204,845 177,422 180,522 3,100 1.75%
Intergovernmental 642,900 941,697 1,038,060 958,483 976,636 18,153 1.89%
Charges for services 24,141 14,933 18,942 16,815 16,325 (490) -2.91%
Fines & forfeitures 40,754 40,239 36,338 40,000 39,000 (1,000) -2.50%
Interest (315,747) 521,224 112,669 125,000 115,000 (10,000) -8.00%
Miscellaneous 385,794 355,678 321,188 268,844 295,826 26,982 10.04%
Transfers:
DARE Fund - - 4,643 - - - 0.00%
Water Fund 67,372 69,393 - 73,619 75,828 2,209 3.00%
Sewer Fund 53,361 54,962 56,611 58,309 60,058 1,749 3.00%
Storm Water Fund 6,959 7,168 7,383 7,604 7,832 228 3.00%
Street Light Fund 2,390 2,462 2,536 2,612 2,690 78 2.99%
Vehicle & Equipment Fund 23,736 38,316 21,000 22,000 21,600 (400) -1.82%
Bond sales - - 246,729 - - - 0.00%
Total revenues 5,345,615 6,542,216 6,528,644 6,202,521 6,334,264 131,743 2.12%
Expenditures:
Legislative Services:
City Council 42,644 46,030 47,115 51,565 57,527 5,962 11.56%
Advisory Commissions 8,117 14,315 8,720 15,100 15,500 400 2.65%
Subtotal 50,761 60,345 55,835 66,665 73,027 6,362 9.54%
Administrative Services:
City Administrator 233,463 231,848 271,314 281,882 298,084 16,202 5.75%
Elections 19,955 20,053 22,222 61,700 35,000 (26,700) -43.27%
Finance 215,857 232,173 246,268 257,362 263,457 6,095 2.37%
Central Services 200,970 207,551 216,482 242,986 255,645 12,659 5.21%
Subtotal 670,245 691,625 756,286 843,930 852,186 8,256 0.98%
Community Development 323,696 341,593 353,381 382,720 398,498 15,778 4.12%
Police 2,493,219 2,481,263 2,710,053 2,752,111 2,751,241 (870) -0.03%
Fire 441,466 511,231 567,934 594,522 567,196 (27,326) -4.60%
Public Works Administration 129,700 141,537 113,779 138,341 143,944 5,603 4.05%
Parks, Recreation & Forestry:
Recreation 101,502 99,589 112,429 114,413 115,487 1,074 0.94%
Parks 313,627 313,684 333,043 344,600 359,424 14,824 4.30%
Forestry 3,744 17,379 34,478 67,889 47,486 (20,403) -30.05%
Subtotal 418,873 430,652 479,950 526,902 522,397 (4,505) -0.85%
Fleet Services:
Building & Grounds Mtnce 137,025 126,707 391,909 129,044 132,657 3,613 2.80%
Vehicle & Equipment Mtnce 89,806 116,011 84,331 114,805 108,167 (6,638) -5.78%
Subtotal 226,831 242,718 476,240 243,849 240,824 (3,025) -1.24%
Streets:
Pavement Management 188,102 205,624 203,268 228,346 235,303 6,957 3.05%
Snow & Ice Control 142,794 196,155 134,936 140,079 147,564 7,485 5.34%
Sign Maintenance 38,861 37,342 40,315 66,957 63,877 (3,080) -4.60%
Subtotal 369,757 439,121 378,519 435,382 446,744 11,362 2.61%
Other
Convention & Visitor's Bureau 57,346 63,049 65,654 60,800 61,750 950 1.56%
Social Service Coordination 19,548 19,763 20,178 20,783 20,461 (322) -1.55%
Miscellaneous/contingency 4,877 4,926 4,975 6,500 6,500 - 0.00%
Transfers to other funds 235,000 1,090,000 496,000 445,000 475,000 30,000 6.74%
Debt service - - 20,268 24,323 24,496 173 0.71%
Subtotal 316,771 1,177,738 607,075 557,406 588,207 30,801 5.53%
Total expenditures 5,441,319 6,517,823 6,499,052 6,541,828 6,584,264 42,436 0.65%
Net change in fund balance (95,704) 24,393 29,592 (339,307) (250,000) 89,307
Beginning Fund Balance 9,656,133 9,560,429 9,584,822 9,614,414 9,275,107
Ending Fund Balance 9,560,429 9,584,822 9,614,414 9,275,107 9,025,107 89,307
CITY OF MOUNDS VIEW, MINNESOTA
Special Revenue Funds 2017 Budgets
Combining Statement of Revenues and Expenditures
and Net Changes in Fund Balances
Cable Community Lakeside Recycling TIF
TV Forfeiture EDA Center Park Grant District #5 2017 2016
Revenues:
Taxes 126,000 - 100,000 - - - 1,631,162 1,857,162 1,677,982
Intergovernmental:
County grants - - - - - 32,284 - 32,284 30,220
Other local govt.- - - - 23,000 - - 23,000 23,000
Charges for services:
Culture and recreation - - - 244,662 - - - 244,662 234,680
Miscellaneous:
Fines - 5,500 - - - - - 5,500 5,500
Investment income - - - 1,000 300 - 3,000 4,300 5,300
Other - - - - 250 - - 250 2,650
Total revenues 126,000 5,500 100,000 245,662 23,550 32,284 1,634,162 2,167,158 1,979,332
Expenditures:
Public safety
Supplies - 17,200 - - - - - 17,200 19,500
Contractual services - 1,500 - - - - - 1,500 1,500
Capital outlay - - - - - - - - 25,000
Sanitation
Personal services - - - - - 13,800 - 13,800 13,469
Supplies - - - - - 500 - 500 1,000
Contractual services - - - - - 17,984 - 17,984 15,751
Culture and recreation:
Personal services 91,057 - - 62,533 4,009 - - 157,599 154,075
Supplies 4,250 - - 15,670 2,600 - - 22,520 21,670
Contractual services 46,428 - - 305,400 16,941 - - 368,769 362,751
Capital outlay 10,000 - - - - - - 10,000 8,832
Debt Service - - - 53,120 - - - 53,120 44,156
Economic development
Personal services - - 105,517 - - - - 105,517 103,091
Supplies - - 700 - - - - 700 330
Contractual services - - 69,114 - - - 1,518,954 1,588,068 1,458,200
Capital outlay - - 50,000 - - - - 50,000 -
Total expenditures 151,735 18,700 225,331 436,723 23,550 32,284 1,518,954 2,407,277 2,229,325
Surplus of revenues over
(under) expenditures (25,735) (13,200) (125,331) (191,061) - - 115,208 (240,119) (249,993)
Other financing sources (uses)
Transfers in - - 129,498 175,000 - - - 304,498 295,331
Transfers out - - - - - - (79,498) (79,498) (75,331)
Total other financing
sources (uses)- - 129,498 175,000 - - (79,498) 225,000 220,000
Net change in fund balance (25,735) (13,200) 4,167 (16,061) - - 35,710 (15,119) (29,993)
Fund balance, January 1:331,480 6,776 48,048 99,774 3,802 21,569 787,466 1,298,915 1,279,906
Fund balance, December 31 305,745 (6,424) 52,215 83,712 3,802 21,569 823,176 1,283,795 1,249,913
Total
CITY OF MOUNDS VIEW, MINNESOTA
Capital Project Funds 2017 Budgets
Combining Statement of Revenues and Expenditures
Park Vehicle and Special Street
Dedication Equipment Projects Improvement 2017 2016
Revenue:
Taxes -$ -$ -$ 300,000$ 300,000$ 300,000$
Franchise fees - - - 280,000 280,000 265,000
Special assessments - - - 20,000 20,000 20,000
Intergovernmental:
State - - - 275,000 275,000 275,000
County - - - 39,300 39,300 39,300
Miscellaneous:
Investment income 2,000 - 4,000 50,000 56,000 83,000
Other 3,000 - - - 3,000 6,000
Total revenue 5,000 - 4,000 964,300 973,300 988,300
Expenditures:
General government - - 61,000 - 61,000 44,600
Public safety - 77,300 - - 77,300 84,000
Streets and highways - 179,000 7,397,027 2,662,000 10,238,027 5,858,250
Culture and recreation 114,850 9,000 - - 123,850 778,000
Total expenditures 114,850 265,300 7,458,027 2,662,000 10,500,177 6,764,850
Excess (deficiency) of revenue
over expenditures (109,850) (265,300) (7,454,027) (1,697,700) (9,526,877) (5,776,550)
Other financing sources (uses)
Operating transfers
Bonds issued - - 7,500,000 - 7,500,000 -
Transfers in - 309,000 75,000 - 384,000 603,000
Transfers out - (56,600) - - (56,600) (105,000)
Total other financing
sources (uses)- 252,400 7,575,000 - 7,827,400 498,000
Net change in fund balance (109,850) (12,900) 120,973 (1,697,700) (1,699,477) (5,278,550)
Fund balance, January 1 360,678 1,684,622 480,156 1,007,244 3,532,700 8,043,302
Fund balance, December 31 250,828$ 1,671,722$ 601,129$ (690,456)$ 1,833,223$ 2,764,752$
Total Budget
12/06/2016 7:48 AM
CITY OF MOUNDS VIEW, MINNESOTA
Enterprise Funds 2017 Budgets
Combining Statement of Revenues and Expenses
Sanitary Street Storm
Water Sewer Lighting Water 2017 2016
Operating revenue:
Operating revenues 1,087,376 1,507,830 104,402 270,000 2,969,608 2,783,585
Special assessments 60,000 - - - 60,000 55,000
Connection charges 2,000 - - - 2,000 1,000
Total operating revenue 1,149,376 1,507,830 104,402 270,000 3,031,608 2,839,585
Operating expenses:
Personal services 372,274 366,598 8,641 124,358 871,871 857,742
Supplies 74,999 31,112 1,000 20,295 127,406 126,471
Contractual services 218,570 106,809 3,900 154,140 483,419 470,829
Electricity & gas 115,500 2,100 70,000 - 187,600 195,300
Disposal charges - 918,137 - - 918,137 898,071
Contingency 15,000 15,000 - - 30,000 30,000
Depreciation 270,000 153,000 - 32,000 455,000 454,000
Capital outlays 184,640 150,000 - 75,000 409,640 624,183
Total operating expenses 1,250,983 1,742,756 83,541 405,793 3,483,073 3,656,596
Net operating income (loss)(101,607) (234,926) 20,861 (135,793) (451,465) (817,011)
Non-operating revenue (expenses):
Investment income 500 30,000 1,300 15,000 46,800 47,300
Principal payment on debt (ESP Lease)- - (6,924) - (6,924) (9,556)
Interest on debt (ESP Lease)- - (2,329) - (2,329) (9,556)
Total non-operating 500 30,000 (7,953) 15,000 37,547 28,188
Transfers
Transfers in 35,000 - - - 35,000 83,000
Transfers out (139,828) (98,058) (2,690) (39,832) (280,408) (520,144)
Revenues over (under) expenditures (205,935) (302,984) 10,218 (160,625) (659,326) (1,225,967)
Add back:
Capital outlays 184,640 150,000 - 75,000 409,640 624,183
Principal on debt - - 6,924 - 6,924 9,556
Net income (loss)(21,295) (152,984) 17,142 (85,625) (242,762) (592,228)
Net assets (deficit), January 1 3,589,863 3,574,815 50,254 3,030,193 10,245,124 11,082,653
Net assets (deficit), December 31 3,568,568$ 3,421,831$ 67,396$ 2,944,568$ 10,002,362$ 10,490,425$
Total
Item No.: 7.A.4. Meeting Date: December 12, 2016 Type of Business: Council Business Administrator Review: _____
City of Mounds View Staff Report To: Honorable Mayor and City Council From: Mark Beer, Finance Director Item Title: Resolution 8676 Adopting the 2017 Budgets for All Funds
Attached is Resolution 8676 and summaries of the 2017 General Fund, Special Revenue Funds, Debt Service Funds, Capital Projects Funds, and Enterprise Funds budgets. Respectfully submitted,
______________________ Mark Beer
RESOLUTION NO. 8676 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA
ADOPTING THE 2017 BUDGETS FOR ALL FUNDS WHEREAS, the City Council conducted numerous meetings and made available detailed budgets at City Hall and on the City’s website for the 2017 budgets for all funds; and
WHEREAS, the City Council has considered said budgets. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that the following appropriations for the calendar year 2017 are hereby approved:
GENERAL FUND: Amount
City Council $ 57,527
Advisory Commissions 15,500
City Administrator 298,084
Elections 35,000
Finance 263,457
Central Services 255,645
Community Development 398,498
Police 2,751,241
Fire 441,318
Public Works Administration 143,944
Streets 446,744
Fleet management 108,167
Building maintenance 132,657
Recreation 115,487
Parks & Athletic Fields 359,424
Forestry 47,486
Convention & Visitors 61,750
Social services 20,461
Contingency 0
Fitness Program 6,500
Transfer to EDA Fund 50,000
Transfer to Special Projects Fund 75,000
Transfer to Vehicle Fund 175,000
Transfer to Community Center 175,000
Debt Service, Energy Savings 24,496
Debt Service, Fire Department 125,878
Total General Fund $6,584,264
Resolution 8676 Page 2 FUND: Amount
Cable TV $ 151,735 Forfeiture 18,700 Economic Development 225,331 Community Center 436,723 Lakeside Park 23,550
Recycling grant 32,284 TIF District #5 1,598,452 Park Dedication Fund 114,850 Vehicle & equipment 321,900 Special Projects Fund 7,458,027 Street Improvement Fund 2,662,000
Water 1,390,811 Wastewater 1,840,814 Street Lighting 95,484 Surface Water 445,625 TOTAL ALL FUNDS $23,390,550 BE IT FURTHER RESOLVED, that, summaries of the 2017 budget shall be incorporated
with and included as part of this resolution as Attachment A. Passed and adopted this 12th day of December, 2016.
________________________________
Joe Flaherty, Mayor
ATTEST:
________________________________
Jim Ericson, City Administrator
(SEAL)
Item No: 07B
Meeting Date: December 12, 2016
Type of Business: Council Business
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Item Title/Subject: Public Hearing, Second Reading and Adoption of Ordinance
928, an Ordinance Amending Appendix E of the Municipal Code
regarding “Minimum Planning and Development Fees”
Introduction:
The City last updated its planning fees for the 2011 fee schedule. Changes at Ramsey County,
City processing expenses and project complexities have increased the cost to process major
and minor subdivision applications. While the proposed changes are reflected in 2017 Mounds
View Fee Schedule which was approved on November 28, 2016, Minnesota Statutes require the
City to adopt such fees by ordinance.
Discussion:
The attached ordinance amends Appendix E of the Municipal Code, the section where the City
has identified the minimum planning and development fees. The proposed fees should be
considered the minimum fee as it may be that the fee the City collects is not sufficient to cover
all costs associated with the processing of the application. City staff notifies applicants that they
are responsible for costs beyond the application fee and they sign a statement acknowledging
this.
The proposed ordinance was introduced and given its first reading on November 28, 2016. No
changes have been made to the ordinance since its first reading.
Recommendation:
Staff recommends Council open the public hearing and consider any public comment
concerning the proposed increases to the subdivision planning fees and reapproval of other
planning and development fees as noted. If no further changes are needed, staff further
recommends approval of the second reading and adoption of Ordinance 928 by roll call vote.
This ordinance amends Appendix E of the Municipal Code relating to minimum planning and
development fees.
Respectfully submitted,
________________________
James Ericson
City Administrator
ORDINANCE 928
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE AMENDING “APPENDIX E” OF THE MOUNDS VIEW
MUNICIPAL CODE, “MINIMUM PLANNING AND DEVELOPMENT FEES”
The City of Mounds View ordains:
SECTION 1. “Appendix E” of the Mounds View Municipal Code entitled “Minimum Planning
and Development Fees” is hereby amended by showing the old fees struck out and the new
fees underlined:
Refer to the attached “Appendix E”
SECTION 2. In accordance with Section 3.07 of the City Charter, City staff shall have the
following summary printed in the official City newspaper in lieu of the complete ordinance:
On December 12, 2016, the City Council adopted Ordinance 928 which amended
Appendix E of the Mounds View Municipal Code regarding the Minimum Planning and
Development Fees. A printed copy of the ordinance is available for inspection during
regular business hours at Mounds View City Hall and is available on line at the City’s
web site located at www.ci.mounds-view.mn.us.
SECTION 3. This ordinance shall take effect thirty (30) days after the date of its
publication in the official City newspaper.
INTRODUCTION AND FIRST READING by the Mounds View City Council on the 28th day
of November, 2016.
SECOND READING, PUBLIC HEARING and ADOPTION by the Mounds View City
Council on the 12th day of December, 2016.
PUBLICATION DATE: December 23, 2016
Joe Flaherty, Mayor
ATTEST:
__________________________
James Ericson, City Administrator
(SEAL)
APPENDIX E
PLANNING AND DEVELOPMENT FEES
Administrative Variance *$100
City Code (non-zoning) Text Amendment: $300
Comprehensive Plan Amendment: $500
Conditional Use Permit (CUP):
R-1 and R-2 **$200
All other Zoning Districts **$400
Development Review: $400
Interim Use Permit (IUP): **$400
Major Subdivision $700 $750
Minor Subdivision $300 $400
Planned Unit Development (PUD): $750
Planned Unit Development Amendment: $400
Rezoning: $500
Variance:
R-1 and R-2 $200
All other Zoning Districts $400
Wetland Alteration Permit:
R-1 and R-2 $200
All other Zoning Districts $350
Wetland Buffer Permit:
R-1 and R-2 $30
All other Zoning Districts $100
Zoning Code Text Amendment: $400
* Qualifying applicants denied an administrative variance may apply for formal variance
approval with an additional $125 payment rather than paying the full $200 variance fee.
** The fee to amend an approved Conditional Use Permit or Interim Use Permit is the same
fee as the CUP or IUP.
Item No: 07C
Meeting Date: December 12, 2016
Type of Business: CB
Administrator Review : ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Public Hearing: Second Reading of Ordinance 929, an
Ordinance Amending Chapter 405 of the Mounds View City
Code to Decrease the Membership of the Parks, Recreation
and Forestry Commission from Nine to Seven Members
Background:
In 2013, the City Council passed Ordinance 877 to increase the members from seven to nine
on the Parks, Recreation and Forestry Commission. This was also recommended by the
Parks, Recreation and Forestry Commission.
At the October 27, 2016 Parks, Recreation and Forestry Commission Meeting, the
Commission requested a code amendment to decrease the number of members from nine to
seven members. This is due to the challenges of filling vacant positions on the Commission.
Discussion:
The City Council approved the first reading of this ordinance at the November 28, 2016, City
Council Meeting. Attached is Ordinance 929, which amends Section 405.02 of the Mounds
View City Code to allow seven members to be appointed to the Parks, Recreation and
Forestry Commission. Changes to this section are highlighted in red and blue.
405.02: MEMBERSHIP; OATH; COMPENSATION:
Subd. 1. Appointment of Members: The Commission shall consist of nine (9) seven (7)
members appointed by the City Council and based on the recommendation of the
Parks and Recreation Commission, from the applications submitted. Based upon the
recommendation of the Parks and Recreation Commission, the City Council shall
appoint a chairperson.
Item 07C
December 12, 2016, City Council Meeting
Page 2
Recommendation:
Staff recommends opening the public hearing for public comment and adoption of Ordinance
929. This will require a Roll Call Vote
Respectfully submitted,
_______________________
Desaree Crane
ORDINANCE 929
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE AMENDING CHAPTER 405 OF THE CITY CODE TO DECREASE
APPOINTMENT OF MEMBERS FROM NINE TO SEVEN ON THE
PARKS, RECREATION, AND FORESTRY COMMISSION
THE CITY OF MOUNDS VIEW ORDAINS:
SECTION 1. The City Council of the City of Mounds View hereby amends Chapter 405.02,
subd 1, of the Mounds View City Code pertaining to “Appointment of Members” by deleting
the stricken language and adding the underlined text as follows:
405.02: MEMBERSHIP; OATH; COMPENSATION:
Subd. 1. Appointment of Members: The Commission shall consist of nine (9) seven (7)
appointed by the City Council and based on the recommendation of the Parks and
Recreation Commission, from the applications submitted. Based upon the
recommendation of the Parks and Recreation Commission, the City Council shall
appoint a chairperson.
SECTION 2. In accordance with Section 3.07 of the City Charter, City staff shall have the
following summary printed in the official City newspaper in lieu of the complete ordinance:
On December 12, 2016, the City Council adopted Ordinance 929 that amends Chapter
405.02, subd. 1, of the Mounds View City Code to increase appointment of members from
nine to seven members on the Parks, Recreation and Forestry Commission. A printed copy
of the ordinance is available to view during regular business hours at Mounds View City Hall
and is available on line at the City’s web site located at www.ci.mounds-view.mn.us.
SECTION 3. This ordinance takes effect 30 days after its publication in the official City
newspaper.
INTRODUCTION AND FIRST READING by the Mounds View City Council this 28th day of
November, 2016.
SECOND READING AND ADOPTION by the Mounds View City Council this 12th day of
December, 2016.
PUBLICATION DATE: December 23, 2016,
Ordinance 929
Page 2
Adopted this 12th day of December, 2016.
______
Joe Flaherty, Mayor
ATTEST:
____________________________
James Ericson, City Administrator
(seal)
Item No: 07D
Meeting Date: December 12, 2016
Type of Business: Council Business
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Item Title/Subject: Second reading and Adoption of Ordinance 930, an Ordinance
Regulating the Locations of Residency of Certain Registered
Offenders within the City of Mounds View
Introduction:
Many cities in Minnesota have adopted ordinances to regulate and restrict where predatory
offenders can reside, in an effort to protect the health, safety and welfare of children and
vulnerable adults. While Minnesota law does not explicitly confer such power onto
municipalities, cities are taking pre-emptive action to restrict Level 3 Predatory Offenders
from residing in certain areas. Mounds View’s ordinance was prepared by Kennedy &
Graven, yet replicates many of the same standards adopted by other cities.
Discussion:
Presently a Level 3 Predatory Offender could be released to live in the community with
no power to restrict the location. According to the City Attorney, State law does provide
some control, in that,
“the agency responsible for the offender’s supervision [can take into account] the proximity of the
offender’s residence to that of other level III offenders and proximity to schools, and, to the greatest
extent feasible, [ ] mitigate the concentration of level III offenders and concentration of level III
offenders near schools.” Subd. 3 of that same statute gives the end-of-confinement review committee
the ability to determine if residency restrictions should be part of the conditions of release.”
Local regulation of where a released offender can live is widespread across the country.
Recently, the City of Dayton was surprised to learn that the Minnesota Sex Offender
Program (MSOP) had intended to locate three offenders in a home in its community. It
was reported by KSTP (article provided previously) that MSOP admitted they purposefully
sought out cities without an ordinance that restricts where sex offenders can live. Upon
learning this, staff immediately reached out to the City Attorney to prepare an ordinance
that would mirror what’s already been adopted elsewhere without being so restrictive to
result in legal challenge.
Mounds View’s proposed ordinance is similar to what other cities have adopted in that
designated Level 3 Predatory Offenders would be prohibited from residing within 2,000 feet
of any school, licensed day care center, place of worship that provides regular educational
programs, parks, or playgrounds. Staff will have a map illustrating these protected areas
on display in Council chambers during the second reading of the proposed ordinance. (As
of the date of this report, the map was not yet available.)
Ord 930 Report
December 12, 2016
Page 2
The proposed ordinance was introduced and had its first reading on Monday, November
28, 2016. No changes have been made to the ordinance subsequent to the first reading.
Map Considerations:
If the requested map illustrating the effects of the ordinance isn’t available for review in
conjunction with the second reading, staff would recommend postponing action on the
ordinance. It is imperative that the City understand how the setbacks and buffer areas
impact locations prohibited from offender residency. Similarly, should it be determined that
no area in the City would be available for residency, the Council may want to postpone
action or consult with the City Attorney about a modification to better sustain a legal
challenge.
Recommendation:
Consider the second reading and adoption of Ordinance 930, an ordinance regulating the
locations of residency of certain registered offenders within the City of Mounds View, by roll
call vote.
Respectfully submitted,
________________________
James Ericson
City Administrator
Attachments
1. Ordinance 930
ORDINANCE NO. 930
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE REGULATING THE LOCATIONS OF RESIDENCY OF CERTAIN
REGISTERED OFFENDERS WITHIN THE CITY OF MOUNDS VIEW
THE CITY OF MOUNDS VIEW ORDAINS:
Section 1. The City Council of the City of Mounds View hereby amends Title 600 of the Mounds
View City Code to regulate the locations of residency of certain registered offenders within the City.
Section 2. The City Council of the City of Mounds View hereby amends Title 600 by adding a new
Chapter 612 of the Mounds View City Code to regulate the residency of certain registered offenders
within the City as follows:
612.01: FINDINGS OF FACT AND STATEMENT OF PURPOSE:
The Mounds View City Council finds the following facts to exist:
(1) Individuals who have been required to register as sex offenders pursuant to state law
present an extreme threat to the public safety;
(2) These offenders are likely to use physical violence and to repeat their offenses;
(3) Many of these offenders also commit other crimes;
(4) The City has a compelling interest to take action to promote and protect certain areas
within the City from the risks to public safety posed by registered offenders;
(5) The City’s compelling interest is furthered by the creation of a regulatory scheme which
establishes areas around locations where children regularly congregate in concentrated
numbers; and
(6) The purpose of this Chapter is to create such a regulatory scheme to further the City’s
compelling interest in maintaining public safety by prescribing where registered offenders
may reside within the City.
612.02: DEFINITIONS:
For the purposes of this article, the following words and phrases shall have the meaning hereinafter
ascribed to them:
(a) “Children” means persons age 16 and younger;
(b) “Day care center” means a facility licensed by the State of Minnesota in which care, supervision
and training for children is provided for part of a 24-hour period;
(c) “Designated offender” means any person who has been convicted of a designated sexual offense,
regardless of whether adjudication has been withheld, in which the victim of the offense was less
than 16 years of age, or who is categorized as a Level III sex offender under Minnesota Statutes
Section 244.052 or successor statute;
Ordinance 930
Page 2
(d) “Designated sexual offense” means a conviction, adjudication of delinquency, commitment
under Minnesota Statutes Chapter 253B, or admission of guilt under oath without adjudication
involving any of the following offenses: Minnesota Statutes Sections 609.342, 609.343, 609.344,
609.345, 609.352, 609.365, 617.23, 617.246, 617.247, 617.293, successor statutes, or a similar
offense from another state;
(e) “Park” or “Playground” means any land, including improvements, operated by the city or school
district for the use by the general public as a recreational area;
(f) “Permanent Residence” means a place where the person abides, lodges or resides for 14 or more
consecutive days;
(g) “School” means any public, private or parochial educational institution that offers educational
instruction to individuals under the age of 18; and
(h) “Temporary residence” means a place where the person abides, lodges or resides for a period of
14 or more days in the aggregate during any calendar year, and which is not the person’s permanent
address or a place where the person routinely abides, lodges or resides for a period of four or more
consecutive or non-consecutive days in any month, and which is not the person’s permanent
residence.
612.03: PROHIBITED ACTS:
(a) No designated offender may establish a permanent or temporary residence within 2,000 feet
of any school, licensed day care center, place of worship that provides regular educational programs,
parks, or playgrounds.
(b) Rental of property to designated offenders prohibited.
(i) It is unlawful to let or rent any place, structure, or part thereof, trailer or other dwelling,
with the knowledge that it will be used as a permanent residence or temporary residence by
any person prohibited from establishing such permanent residence or temporary residence
pursuant to this section, if such place, structure, or part thereof, trailer or other dwelling, is
located within a prohibited location zone described in section 612.03(a).
(ii) If a property owner discovers or is informed that a tenant is a designated offender after
signing a lease or otherwise agreeing to let the offender reside on the property, the owner or
property manager should take measures to terminate the lease or to evict the offender.
(iii) A property owner’s failure to comply with provisions of this section shall constitute a
violation of this section, and shall subject the property owner to the enforcement provisions
and procedures as provided in this Section and the City Code.
Ordinance 930
Page 3
612.04: MEASUREMENT OF DISTANCE:
For purposes of determining the minimum distance separation, the requirement shall be measured by
following a straight line from the outer property line of the permanent residence or temporary
residence to nearest outer property line of the applicable prohibited location. The City Administrator
shall maintain an official map showing prohibited locations as defined by this section. The City
Administrator shall update the map at least annually to reflect any changes in the location of
prohibited zones.
612.05: PENALTIES:
A person who violates this section may be punished by a fine not exceeding $1,000, or by
confinement for a term not exceeding 90 days, or by both such fine and confinement. Each day a
person maintains a residence in violation of this section constitutes a separate violation.
Additionally, the City may seek a court order to enjoin any person in violation of this section from
taking any prohibited action hereunder.
612.06 EXCEPTIONS:
A designated offender residing within a prohibited area as described in Section 612.03(a) does not
commit a violation of this Chapter if any of the following apply:
(a) The person established the permanent residence or temporary residence and reported
and registered the residence pursuant to Minnesota Statutes Sections 243.166,
243.167, or successor statute, prior to January 22, 2017;
(b) The school, place of worship, park or day care center within 2,000 feet of the
person’s permanent residence was designated or opened after the person established
the permanent residence or temporary residence and reported and registered the
residence pursuant to Minnesota Statutes Sections 243.166 or 243.167;
(c) The residence is a property owned or operated by the Minnesota Department of
Corrections or the Federal Bureau of Prisons; or
(d) The person's conviction for the designated offense was reversed on appeal.
Nothing in this provision shall require any person to sell or otherwise dispose of any real property
acquired or owned prior to the conviction restricting residency under this section.
612.07: SEVERABILITY:
If any portion of this ordinance, or its application to any circumstances, is held invalid, the remaining
provisions shall be considered severable, and shall be given effect to the maximum extent possible.
Ordinance 930
Page 4
SECTION 3. In accordance with Section 3.07 of the City Charter, City staff shall have the
following summary printed in the official City newspaper in lieu of the complete ordinance:
On December 12, 2016, the City Council adopted Ordinance 930 by amending Title 600 of
the Mounds View City Code to regulate the locations of residency of certain registered
offenders within the City.
A printed copy of the ordinance is available for inspection during regular business hours at
Mounds View City Hall and is available on line at the City’s web site located at
www.ci.mounds-view.mn.us.
SECTION 4. This ordinance shall take effect and be in force 30 days from and after its passage and
publication, in accordance with Section 3.09 of the City Charter.
Introduction and First Reading by the Mounds View City Council on November 28, 2016.
Second Reading and Adoption by the Mounds View City Council on December 12, 2016.
Publication Date: December 23, 2016
Joe Flaherty
Mayor
Attest:
______________________________
James Ericson
City Administrator
(seal)
Item No: 07E
Meeting Date: December 12, 2016
Type of Business: CB
Administrator Review : ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Resolution 8681, a Resolution Approving a Special Election
for a Vacant Seat on the City Council and Approving a
Special Election Calendar
Introduction:
The City held an election on November 8, 2016, for Mayor and City Council. Current
Councilmember Carol Mueller ran for Mayor and won the seat. Her seat as Mayor will begin in
January. This will cause a vacancy for a City Councilmember seat with a term expiration date of
December 31, 2018. In accordance with §4.05, subd. 1 of the City Charter, when a vacancy in an
elected office of the City occurs with 365 days or more remaining in the term of the vacated office,
there shall be a special election of the unexpired term of the office vacated. In accordance with
state statute, Councilmember Mueller submitted her resignation as Councilmember effective
January 2, 2017.
Discussion:
In accordance with §4.04 of the City Charter, the Council shall by resolution order a special election
or advisory election and provide all means for holding it. At least 15 days prior notice shall be given
by the City Administrator by posting a notice in the official newspaper of the City stating the time and
places of holding such election. The attached resolution orders a special election and approves the
attached Special Election Calendar drafted by Ramsey County Elections. Special Election will occur
on Tuesday, March 7, 2017. Polls open from 7:00 a.m. to 8:00 p.m. and all 4 voting precincts will be
located in the Banquet Center located in the Mounds View Community Center.
The City currently uses Ramsey County for election services. In accordance with the 2017-2020
contract:
11.2 Special Elections
The County will submit an invoice payable within 30 days of receipt to the City for
all costs incurred by the County to conduct a special election.
Ramsey County Elections Manager Joe Mansky estimates the special election will cost the City
approximately $8,700. If the City wishes to add Ramsey County staff during in-person absentee
voting, then is would be an additional $1,500. In the past, special elections have lower than normal
voter turn-out, and therefore, Staff recommends using present City Staff for in-person absentee.
Recommendation:
Staff recommends approval of Resolution 8681.
Respectfully submitted,
_____________________
Desaree Crane
RESOLUTION NO. 8681
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING A SPECIAL ELECTION FOR A VACANT SEAT
ON THE CITY COUNCIL AND
APPROVING A SPECIAL ELECTION CALENDAR
WHEREAS, the City held an election on November 8, 2016, for Mayor and City Council;
and,
WHEREAS, current Councilmember Carol Mueller ran for Mayor and won the seat in the
election; and
WHEREAS, this will cause a vacancy for her current City Councilmember seat with a
term expiration date of December 31, 2018; and,
WHEREAS, in accordance with §4.05, subd. 1 of the City Charter, when a vacancy in an
elected office of the City occurs with 365 days or more remaining in the term of the vacated
office, there shall be a special election of the unexpired term of the office vacated; and,
WHEREAS, the Special Election will occur on Tuesday, March 7, 2017 with polls open
from 7:00 a.m. to 8:00 p.m., and all 4 voting precincts will be located in the Banquet Center
located at the Mounds View Community Center; and,
WHEREAS, Ramsey County Elections will be managing this Special Election in
accordance with the 2017-2020 contract; and
WHEREAS, the Mounds View City Council approves the attached Special Elections
calendar drafted by the Ramsey County Elections office.
NOW, THEREFORE BE IT RESOLVED that the Mounds View Council orders a
Special Election on Tuesday, March 7, 2017, for a vacated City Councilmember seat with a
term expiration date of December 31, 2018.
NOW, THEREFORE BE IT FURTHER RESOLVED, that the Mounds View City
Council authorizes Ramsey County to manage the March 7, 2017, Special Election and
approves the attached Special Elections Calendar.
Adopted this 12th day of December 2016.
_______________________________
Joe Flaherty, Mayor
ATTEST:
_______________________________
James Ericson, City Administrator
(seal)
Item No: 07F
Meeting Date: December 12, 2016
Type of Business: CB
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Resolution 8682, Approving Various Appointments to the City’s Boards,
Commissions, and Committees
Background:
The Park, Recreation and Forestry Commission, Planning Commission, and Police Civil Service Commission have
term seats, which will expire on December 31, 2016.
Parks, Recreation and Forestry Commission
Jerry Kunz
Cindy Palm
Planning Commission
Gary Rundle
Police Civil Service Commission
Kathryn Ann Smith
Discussion:
Parks, Recreation and Forestry Commission: Staff received (3) appointment applications: Jerry Kunz,
Cindy Palm and Brittney Rademacher The Park,
Recreation and Forestry Commission recommended
reappointing Jerry Kunz and Cindy Palm.
Planning Commission: Staff received two (2) applications from Brittney
Rademacher and Gary Rundle. The last Planning
Commission Meeting was canceled, and therefore, no
recommendation was made by the Planning Commission.
Police Civil Service Commission: Staff received one (1) application from Kathryn Ann
Smith. Staff recommends reappointing Kathryn Ann
Smith. There continues to be one (1) open seat on the
Police Civil Service Commission. Staff will continue to
recruit for this seat.
Recommendation:
Attached are all the submitted applications to these Commissions. It is recommended that the City Council consider
these applications, and approve appointments to their respective commission. It is also recommended that City
Council make an appointment for Planning Commission without the Planning Commission’s recommendation.
Attached is Resolution 8682 for your consideration.
Respectfully submitted,
_____________________
Desaree Crane
RESOLUTION NO. 8682
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPOINTING MEMBERS TO VARIOUS MOUNDS VIEW
COMMISSIONS AND COMMITTEES
WHEREAS, Mounds View Board, Commission and Committees consist of members
appointed by the City Council; and
WHEREAS, there will be vacant seats effective December 31, 2016, in the Park and
Recreation and Forestry Commission, Planning Commission, and the Police Civil Service
Commission; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of Mounds View, Ramsey
County, Minnesota, as follows:
1. The City Council does hereby approve the following Mounds View residents to
serve on the Parks and Recreation and Forestry Commission:
Name Term Expiration (3-Year Term)
Jerry Kunz December 31, 2019
Cindy Palm December 31, 2019
2. The City Council does hereby approve the following Mounds View residents to
serve on the Planning Commission:
Name Term Expiration (3-Year Term)
_____________ December 31, 2019
3. The City Council does hereby approve the following Mounds View resident to
serve on the Police Civil Service Commission:
Name Term Expiration (3-Year Term)
Kathryn Ann Smith December 31, 2019
Resolution 8682
Page 2
Adopted this 12th day of December, 2016.
_____________________________
Joe Flaherty, Mayor
ATTEST:
_____________________________
James Ericson, City Administrator
(seal)
Item No: 07G
Meeting Date: December 12, 2016
Type of Business: CB
Administrator Review : ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Resolution 8683, Setting the 2017 City Council Meeting
Dates, Council/Staff Retreat, and the Town Hall Meeting
Discussion:
Based on the Council’s schedule of conducting meetings, Work Sessions are normally
scheduled for the first Monday of each month and Council meetings on the second and
fourth Mondays of each month. Attached is a proposed list of Work Session and City
Council Meeting dates for 2017 (Exhibit A). The City Council recently discussed the
possibility to change the start times for the Work Session and City Council Meetings from
7pm to 6pm. In accordance Chapter 105.04:
105.04: MEETINGS:
Subd. 1. Regular Meetings: Regular meetings of the Council shall be held on
the second and fourth Mondays of each month at seven o’clock (7:00) P.M.
at the Municipal Hall. If any such Monday is a legal holiday or Christmas or
New Year’s Eve, the meeting will be cancelled or held on another date and
time as established by Council action. (1988 Code §2.01)
In order for the City to revise start times for City Council Meetings, the City Council will need
to make a code amendment. Staff will be preparing an ordinance on this code amendment
for a first reading on January 9, 2017 and a second reading on January 23, 2017. If
approved, this amendment would not go into effect until early March.
The following legal holidays fall on dates that would otherwise be considered Council
Meetings: Labor Day (September 4, 2017), and Christmas Holiday (Monday, December
25, 2017). For these dates, the schedule reflects a Tuesday.
In addition to setting the official calendar, the Council/Staff Retreat and the Town Hall
Meeting will need to be scheduled for 2017. If the City Council wishes to continue having
the Staff/Council Retreat in February, then Staff would recommend having the retreat on
Tuesday, February 21, 2017. In the past, the Council/Staff Retreat was located at the
Mounds View Community Center from 6pm to 10pm.
In regard to the Town Hall Meeting, Staff recommends scheduling the meeting for either
Monday, March 20, 2017, or Monday, April 17, 2017. Scheduling the Town Meeting on
either date will allow enough time for Staff to prepare a presentation from the decisions
made during the Council/Staff retreat. Town Hall Meeting will be located at Mounds View
City Hall, starting a 6pm.
Item 07G
December 12, 2016
Page 2
Recommendation:
Please advise Staff on which dates would work best for the Council/Staff Retreat. Staff will
add the Town Hall Meeting date to Exhibit A of Resolution 8683 after this meeting.
Respectfully Submitted,
_____________________________
Desaree Crane
RESOLUTION NO. 8683
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION SETTING THE 2017 CITY COUNCIL MEETING DATES, 2017 COUNCIL/STAFF
RETREAT, AND THE 2017 TOWN HALL MEETING
WHEREAS, the City’s Charter states that the City Council shall meet regularly at least twice
monthly as they may designate by ordinance; and
WHEREAS, Chapter 105 of the Mounds View City Code states that regular meetings of the City
Council shall be held on the second and fourth Monday of every month at 7:00 p.m.; and
WHEREAS, the City Council has traditionally scheduled Work Sessions on the first Monday of
the month; and
WHEREAS, the City’s Code further states that if that Monday is a legal holiday, then the
meeting shall be canceled or held on another date and time; and
WHEREAS, in accordance with the City Code, these meetings dates have been
rescheduled as shown in Exhibit A; and
WHEREAS, the Mounds View City Council has scheduled the 2017 Council/Staff Retreat
and the 2017 Town Hall Meeting as shown in Exhibit A.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby
establish the Official City of Mounds View City Council Meeting Calendar for the year 2017 as shown
in Exhibit A and that unless otherwise posted, all City Council meetings are to begin at 7:00 pm.
Adopted this 12th day of December, 2016.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(seal)
EXHIBIT A
WORK SESSIONS COUNCIL MEETINGS
January 3, 2017 (Tues) January 3, 2017 (Special – Tues)
January 9, 2017
January 23, 2017
February 6, 2017 February 13, 2017
February 27, 2017
Tues, February 21, 2017**
March 6, 2017 March 13, 2017
March 27, 2017
April 3, 2017 April 10, 2017
April 24, 2017
May 1, 2017 May 8, 2017
May 22, 2017
June 5, 2017 June 12, 2017
June 26, 2017
July 3, 2017 July 10, 2017
July 24, 2017
August 7, 2017 August 14, 2017
August 28, 2017
September 5, 2017 (Tuesday) September 11, 2017
September 25, 2017
October 2, 2017 October 9, 2017
October 23, 2017
November 6, 2017 November 13, 2017
November 27, 2017
December 4, 2017 December 4, 2017****
December 11, 2017
December 26, 2017 (Tuesday)
** Tuesday, February 21, 2017, Council/Staff Retreat, 6pm
*** ______________, Town Hall Meeting, 6pm
****December 4, 2017, Special City Council Meeting – Truth in Taxation, 6pm, Mounds View City Hall
Item No: 7H
Meeting Date: December 12, 2016
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report To: Honorable Mayor and City Council
From: Brian Erickson, Public Works Director
Item Title/Subject: Resolution 8680, Accept Improvements and Approve Final
Payment for 2015 Street and Utility Improvement Project – Area H
Introduction:
The City Council is asked to approve the attached resolution accepting the improvements and
authorizing final payment for the 2015 Street and Utility Improvement Project – Area H (City
Project No. 2014-C04).
Discussion:
The City of Mounds View is in the process of reconstructing 26 miles of City-owned streets and
associated underground utilities as part of the Streets and Utility Improvement Program
(Program). The Program includes design standards, a financing plan, a
prioritization/implementation (staging) plan, and a communication plan for implementing
reconstruction over a 9-year period (2009 – 2018) with an estimated program cost of $28
million. One of the projects approved by City Council was the 2015 Street and Utility
Improvement Project – Area H (City Project No. 2014-C04) (the Project).
City Council has taken the following steps in completing this project:
• July 14, 2014, Approve Resolution 8281 Authorizing Stantec Consulting, Inc. to Perform
Professional Engineering Design Services and Prepare Bidding Documents for Area H
of the Street and Utility Improvement Program.
• November 24, 2014, Approve Resolution 8327 Considering Stormwater Infiltration
Program (SIP) Appeals in Area H of the Street and Utility Improvement Program.
• November 24, 2014, Approve Resolution 8328 Approving a Non-Standard Street
Design and Parking Restrictions for Ardan Avenue between Spring Lake Road and Red
Oak Drive.
• November 24, 2014, Approve Resolution 8329 Approving a Non-Standard Street
Design and Parking Restrictions for Groveland Road between County Road 10 and
County Road J.
• December 8, 2014, Approve Resolution 8345 Authorizing Stantec Consulting, Inc. to
Perform Professional Engineering Design Services and Prepare Bidding Documents for
Groveland Lift Station Rehabilitation.
• February 23, 2015, Approve Resolution 8377 Approving Plans and Specifications for
2015 SUIP – Area H.
• April 13, 2015, Approve Resolution 8393, Awarding a Construction Contract to
Northwest Asphalt, Inc. for the 2015 Street and Utility Improvement Project – Area H.
• November 9, 2015, Approve Resolution 8477 Authorize Stantec to Perform
Construction Services for the Groveland Lift Station.
Northwest Asphalt, Inc. submitted the lowest responsible bid and was awarded the construction
contract for the Project. Northwest Asphalt performed most of the the construction in the
summer of 2015 and completed their work in the late spring of 2016. They were substantially
complete on May 27, 2016. The punch list that was prepared following construction has been
completed and as a result Northwest has met nearly all the requirements of the contract
documents. They are currently collecting all final paperwork and releases, which will be verified
by Stantec and Mounds View staff prior to releasing final payment. The project quantities were
finalized on December 5, 2016, and Stantec has been waiting to receive final paperwork from
Northwest in order to close out this project.
The City has been withholding 5% of the value of completed work, pending completion of the
punch list, verification of all the quantities, and providing all closeout documents. The following
table provides a summary of the total project cost.
The construction contract is based on line item bids and as the Project progresses the quantities
could be over or under the estimate. The quantity adjustments resulted in a reduction of
$54,000 to the contract. In the case of this Project, there were several line items that were
under estimated, which resulted in extra cost. Some of those items include:
• Common excavation
• Main Line Dewatering
• Class 5 aggregate base
• Inline CIPP, 15” RCP
In addition some quantities were over estimated resulting in a cost savings. Some of those
items include:
• Service Line Dewatering
• Select Granular Borrow
• 4” Concrete Walk
• Sodding
There were four change orders to the contract. Change order number 1 was for installing a
temporary bituminous walk at the corner of Groveland and Arden for the winter. Change order
number 2 was for various water main repairs that occurred during the project. Change order
number 3 was for additional sanitary sewer replacement. Change order number 4 was for
additional work required in repair the lift station.
Final Difference
Design & Inspection
Design 177,300.00$ 177,382.60$ 82.60$
Design - Street 133,300.00$
Design - Lift Station 44,000.00$
Bidding 6,000.00$ 5,450.00$ (550.00)$
Construction 236,000.00$ 261,719.47$ 25,719.47$
Construction - Street 210,000.00$
Construction - Lift Station 26,000.00$
Geotechnical Testing 53,783.00$ 38,954.00$ (14,829.00)$
MSA Testing 1,000.00$ 2,230.25$ 1,230.25$
Subtotal Design 474,083.00$ 485,736.32$ 11,653.32$
Construction
Construction 3,186,557.69$ 3,132,718.42$ (53,839.27)$
Contingency (3%)95,596.00$ (95,596.00)$
Change Order 1 - Temp. Bit Walk 18,378.76$ 18,378.76$
Change Order 2 - Water Main Repairs 18,012.48$ 18,012.48$
Change Order 3 - Sanitary Replacement 36,731.15$ 36,731.15$
Change Order 4 - Additional Lift Station Work 25,230.98$ 25,230.98$
Subtotal Construction 3,282,153.69$ 3,231,071.79$ (51,081.90)$
TOTAL PROJECT COST 3,756,236.69$ 3,716,808.11$ (39,428.58)$
TOTAL PROJECT COST
Bid/Estimate
Overall the project was approximately $40,000 under the estimated cost which is mostly
attributed to the quantity reductions during construction.
Recommendation:
Public Works and Stantec Consulting, Inc. recommend that the City Council adopt the attached
resolution to accept the construction work and release final payment of $283,556.99 for the
2015 Street and Utility Improvement Project – Area H (City Project No. 2014-C04) pending
receipt of all final paperwork and releases.
Respectfully submitted,
Brian Erickson – Public Works Director/City Engineer
RESOLUTION 8680
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
ACCEPT IMPROVEMENTS AND APPROVE FINAL PAYMENT FOR 2015 STREET AND
UTILITY IMPROVEMENT PROJECT – AREA H
WHEREAS, the City Council adopted Resolution 7176 on October 22, 2007 establishing
the Street and Utility Improvement Program (Program), which includes nine Street and Utility
Improvement Projects identified as Areas A through I; and,
WHEREAS, the City Council authorized Stantec Consulting Services, Inc. to perform
professional engineering design services on July 14, 2014 via Resolution 8281 for Area H of the
Program, known as the 2015 Street and Utility Improvement Program – Area H (Project); and,
WHEREAS, the City Council denied Stormwater Infiltration Program appeals and
approved the proposed locations of the stormwater infiltration basins for the Project on
November 24, 2014 via Resolution 8327; and,
WHEREAS, the City Council approved a non-standard street design and parking
restrictions for Ardan Avenue on November 24, 2014 via Resolution 8328; and,
WHEREAS, the City Council approved a non-standard street design and parking
restrictions for Groveland Road on November 24, 2014 via Resolution 8329; and,
WHEREAS, the City Council approved design services related to replacing the
Groveland lift station on December 8, 2014 via Resolution 8345; and,
WHEREAS, the City Council approved the plans and specifications and authorized the
advertisement for bids for the Project on February 23, 2015 via Resolution 8377; and,
WHEREAS, a bid opening was held on March 25, 2015 and six sealed bids were
received ranging from $3,186,557.69 to $4,327,928.00 for construction of the Project, with the
lowest responsive bid submitted by Northwest Asphalt, Inc. of Shakopee, MN; and,
WHEREAS, the City Council awarded a construction contract to Northwest Asphalt, Inc.
for construction of the Project on April 13, 2015 via Resolution 8393; and,
WHEREAS, the City Council approved construction services related to the Groveland lift
station on November 9, 2015 via Resolution 8477; and,
WHEREAS, Northwest Asphalt, Inc. has successfully completed all Project construction
and met all other contract requirements for the Project with the substantial completion date of
May 27, 2016 and a final construction cost of $3,231,071.79; and,
WHEREAS, City staff and Stantec Consulting recommend accepting the completed
construction work and issuing final payment for $283,556.99 to Northwest Asphalt, Inc.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View,
Ramsey County, Minnesota as follows:
1. All work completed under the contract between the City and Northwest Asphalt, Inc. for
construction of the 2015 Street and Utility Improvement Program – Area H is hereby
accepted and approved.
2. The Finance Director is authorized to issue final payment of $283,556.99 to Northwest
Asphalt, Inc. for completing construction of the Project.
Adopted this 12th day of December, 2016
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(SEAL)
Item No: 7I
Meeting Date: December 12, 2016
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Don Peterson, Public Works Supervisor
Item Title/Subject: Resolution 8685 Approving the Purchase of a 2016 Felling
Trailer, model FT-16-2
Background/Discussion:
As part of the Public Works Department’s maintenance program, service trailers are
purchased for the specific divisions and are used to help perform the needed
maintenance on the infrastructure. The trailers are used for hauling materials and
needed equipment to perform these needed tasks. Public Works has several trailers in
inventory which are used for a variety functions. Trailer #303 is a tandem trailer and
used by all the divisions. Over the life of this trailer repairs have been minimal.
The last few years the trailer has been heavily used during the summer months; the
primary use has been to haul a rented backhoe to perform needed maintenance on the
storm sewer system. The weight of the backhoe is approaching the trailer’s load limit.
In 2015, the loading ramps experienced minor damage, which was repaired by staff . At
that point, a review began on the weight limit, age and condition of this trailer.
As Public Works staff started looking into replacing the trailer, the option of renting a
trailer was researched. Staff learned that the company used for renting the backhoe
hires a third party to deliver the backhoe, making the rental of the trailer not an option.
Staff proceeded to obtain costs in order to place the purchase of a new trailer in the
2016 storm water operating budget in the amount of $12,975.
Staff has received a competitive quote off the State of Minnesota Cooperative
Purchasing Venture from Truman-Welter of Buffalo MN for a 2016 Felling Trailer, model
FT-16-2 (deck over) trailer at a cost of $12,826.80.
Recommendation:
Staff recommends the approval of Resolution 8685 for the purchase of a 2016 Felling
Trailer, model FT-16-2 (deck over) from the State of Minnesota Cooperative Purchasing
Venture contract from Trueman-Welter of Buffalo MN at a cost of $12,826.80, and
funded from account 745-4415-7030.
Respectfully submitted,
Don Peterson
Public Works Supervisor
RESOLUTION 8685
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING THE PURCHASE OF A 2016 FELLING TRAILER, MODEL FT-16-2
WHEREAS, as part of the Public Works Department’s maintenance programs,
trailers are needed for hauling materials and equipment to perform these needed tasks;
and,
WHEREAS, the Public Works Department has several trailers in inventory which
are used for a variety functions including trailer # 303, which is a tandem trailer and
used by all the divisions; and,
WHEREAS, trailer #303 is at its scheduled replacement cycle, does not provide
the needed support and will be sold at auction, and the proceeds will be used to offset
the cost of the new trailer; and,
WHEREAS, the City has $12,975.00 in the 2016 stormwater budget in 745-4415-
7030, and the 5 year Financial Plan 2016 through 2020, to purchase a new trailer; and,
WHEREAS, staff has obtained a quote from Trueman-Welter under the State of
Minnesota Cooperative Purchasing Venture for a 2016 Felling Trailer, model FT-16-2
(deck over) at a cost of $ $12,826.80, plus any applicable license fees.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Mounds View, Ramsey County, Minnesota as follows:
1. The City hereby authorizes the purchase of a 2016 Felling Trailer, model FT-
16-2 (deck over) at a cost of $ $12,826.80, not including any applicable
license fees from Trueman-Welter of Buffalo MN. Funded from account 745-
4415-7030.
2. The City Council also hereby approves that trailer #303, be sold at auction to
help offset the cost of the new trailer.
Adopted this 12th day of December, 2016
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(SEAL)
Item No: 08A
Meeting Date: December 12, 2016
Type of Business: CA
Administrator Review : ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Resolution 8684, Approving the Recording Secretary
Service Agreement with Timesaver Off Site Secretarial, Inc.
Background:
Timesaver Off Site Secretarial (TOSS) has been providing recording secretary services
for the City since 1999.
Discussion:
Rates have increased from 2016 rates to 2017 (about 2.5% increase). The contract
addendum for 2017 is as follows:
2016 RATES 2017 RATES
BASE RATE: $136.00
Add’l ½ Hours: $33.50
BASE RATE: $139.00
Add’l ½ Hours: $34.00
or
2016 RATES 2017 RATES
Per Hour Fee: $29.00
Per Page Fee: $13.20
Per Hour Fee: $29.50
Per Page Fee: $13.50
Recommendation:
Given the City’s satisfaction with TimeSaver’s performance, Staff is recommending
approval of the 2017 contract addendum and adoption of attached Resolution 8684.
Respectfully Submitted,
_______________________
Desaree Crane
RESOLUTION NO. 8684
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING THE RECORDING SECRETARY SERVICE AGREEMENT WITH
TIMESAVER OFF SITE SECRETARIAL, INC.
WHEREAS, TimeSaver has been taking minutes for City Council, EDA and
Planning Commission meetings since 1999; and
WHEREAS, the City Council and Staff are pleased with the thoroughness and
accuracy of the minutes taken by TimeSaver; and
WHEREAS, TimeSaver has increased rates for 2017; and
WHEREAS, attached to this Resolution is the addendum to the Recording
Secretary Service Agreement for 2017.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council
agrees to and accepts the terms of TimeSaver 2017 service agreement addendum, as
attached.
Adopted this 12th day of December, 2016.
___________________________________
Joe Flaherty, Mayor
ATTEST:
___________________________________
James Ericson, City Administrator
(seal)
Item No: 8B
Meeting Date: December 12, 2016
Type of Business: Consent Agenda
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Resolution 8686, Approving Cost of Living
Adjustment/Insurance Adjustment Contribution for Non-
Union Employees
Background:
The City Council has traditionally awarded the same Cost of Living Adjustment (COLA)
and insurance contribution to all employee groups in order to maintain internal equity.
Discussion:
Staff recommends a COLA increase of 2.5% and a monthly insurance contribution of
$1040.00 for all non-union employees, effective January 1, 2016. The monthly
insurance contribution is currently $1010.00 for 2016. Both increases are budgeted for
2017.
Recommendation:
Staff recommends approval of Resolution 8686, approving a 2.5% COLA adjustment
and a monthly insurance contribution of $1040.00, effective January 1, 2017 for all non-
union employees.
Respectfully submitted,
Desaree Crane
RESOLUTION 8686
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING A COST OF LIVING ADJUSTMENT (COLA)/ INSURANCE
CONTRIBUTION ADJUSTMENT FOR NON-UNION EMPLOYEES
WHEREAS, the Personnel Compensation Schedule must be annually approved
by Council Resolution; and
WHEREAS, the City Council has traditionally awarded the same cost of living
adjustment and insurance contribution to all employee groups in order to maintain
internal equity; and
WHEREAS, Staff recommends a COLA increase of 2.5% and a monthly
insurance contribution of $1040.00 for all non-union employees, effective January 1,
2017
NOW, THEREFORE, BE IT RESOLVED, that the Mounds View City Council
hereby approves a 2.5% Cost of Living Adjustment (COLA) effective January 1, 2017,
and a monthly insurance contribution of $1040.00 for all non-union employees, effective
January 1, 2017.
Adopted this 12th day of December, 2016.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(seal)
Item No: 08C
Meeting Date: December 12, 2016
Type of Business: CA
Administrator Review : ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Nate Harder, Police Chief
Item Title/Subject: Resolution 8677, a Resolution Approving the “Use of Body
Worn Cameras Policy.”
Introduction:
Staff has reviewed the draft Body Worn Camera policy and data retention schedule with
the City Council during the reports portion of the November 28, 2016 City Council
meeting, as well as revisiting the topic at the December 5, 2016 City Council meeting.
The Council has been supportive of both the policy and purchase of equipment.
Discussion:
Staff has prepared a Body Worn Camera (BWC) policy pursuant to State law, using the
League of MN Cities model policy as the basis. The Policy has been posted to social
media as well as the Police Department website, soliciting feedback via a “Survey
Monkey” link, the results of which have been discussed in previous City Council
meetings. The City has solicited additional citizen feedback by advertising in the local
paper to attend Council meetings to provide feedback.
Recommendation:
Staff recommends approval or Resolution 8677, a resolution approving the “Use of
Body Worn Cameras” policy and adoption of the associated data retention schedule.
Respectfully submitted,
Nate Harder
Chief of Police
RESOLUTION NO. 8677
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING THE “USE OF BODY WORN CAMERAS” POLICY AND
DATA RETENTION SCHEDULE
WHEREAS, the City Council reviewed and approved the Body Worn Camera Policy
and data retention schedule at its work session on December 5, 2016; and,
WHEREAS, the City of Mounds View has made copies of both the draft policy as
well as data retention schedule available for public view on social media and on the city
website,
WHEREAS, the City of Mounds View promotes citizen input and have allowed for
public comments on electronic survey, social media, in person, and by mail, fulfilling
Minnesota statutory requirements,
NOW, THEREFORE BE IT RESOLVED BY THE MOUNDS VIEW CITY COUNCIL
THAT the policy for “Use of Body Worn Cameras” and data retention shall be adopted and
implemented by Mounds View Police Department.
Adopted this 12th day of December 2016.
_______________________________
Joe Flaherty, Mayor
ATTEST:
_______________________________
James Ericson, City Administrator
(seal)
Item No: 08D
Meeting Date: December 12, 2016
Type of Business: CA
Administrator Review : ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Nate Harder, Police Chief
Item Title/Subject: Resolution 8678, Acquisition and Implementation of Body
Worn Cameras and Related Equipment
Introduction:
Staff has reviewed quotes from Watchguard for Body Worn Cameras and associated
equipment with the Council at the December 5, 2016 work session. The Council has
been supportive of both the policy and purchase of equipment.
Discussion:
Staff has received quotes from Watchguard body worn cameras for both cameras and
related equipment which were discussed at the December 5, 2016 work session.
Watchguard cameras have been tested and are the recommended cameras due to
their performance, durability, and ability to synchronize with our existing squad
cameras. Initial purchase of cameras will come out of forfeiture fund (225-4200-1230)
at $5585 in the 2016 budget. Anticipated 2017 costs include additional cameras and
associated equipment ($4043 quote) and compatible redactive software ($3995 quote)
as well as associated data storage costs (estimated $4000).
Recommendation:
Staff recommends council approval of resolution 8678 authorizing the purchase of Body
Worn Cameras and related peripheral equipment at $5585 from the forfeiture fund.
Respectfully submitted,
Nate Harder
Chief of Police
RESOLUTION NO. 8678
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING THE PURCHASE OF BODY WORN CAMERAS AND
RELATED PERIPHERAL EQUIPMENT
WHEREAS, the City Council reviewed and approved the quotes for the purchase of
body worn cameras and related equipment at its work session on December 5, 2016; and,
WHEREAS, the Mounds View Police Department has tested various Body Worn
Camera systems and determined Watchguard the be the best value and fits the
operational needs of the agency; and
WHEREAS, Body Worn Cameras serve law enforcement and the public, by
accurately documenting police encounters, preserving evidence, increasing public trust.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MOUNDS VIEW THAT the City Council approves the purchase of five (5) Body Worn
Cameras and related equipment from Watchguard in the amount of $5585, with funds paid
from Account # 225-4200-1230.
Adopted this 12th day of December 2016.
_______________________________
Joe Flaherty, Mayor
ATTEST:
_______________________________
James Ericson, City Administrator
(seal)
Revize Web Services Sales Agreement
This Sales Agreement is between City of Mounds View, Minnesota (“CLIENT”) and Revize LLC, aka
Revize Software Systems, (“Revize”). Federal Tax ID# 20-5000179 Date: 12-8-16
CLIENT INFORMATION: REVIZE LLC:
Company Name: City of Mounds View Revize Software Systems
Company Address: 2401 County Road 10 1890 Crooks, Suite 340
Company Address 2: Troy, MI 48084
Company City/State/Zip: Mounds View, MN 55112 248-269-9263
Contact Name: Brian Beeman 763-717-4029
brian.beeman@ci.mounds-view.mn.us
Billing Dept. Contact:
The CLIENT agrees to purchase the following products and services provided by REVIZE:
Quantity Description Price
1 Phase 1 – Project Planning and Analysis, onetime fee: $900
1 Phase 2 – Website Design, 1 concept, 3 rounds of changes, onetime fee: $2,000
1 Phase 3 & 4 – Revize Template Development, CMS module Integration, onetime fee: $4,400
1 Phase 5 – Quality Assurance Testing, onetime fee: $1,000
1 Phase 6 – Site Map Development and Content Migration up to 136 pages and 200
documents or within 15% of the is amount: $2,565
1 Phase 7 – Content Editing/Administrator Training, one-day session, onetime fee: $900
1 Phase 8 – Go Live, onetime fee: $350
1 Revize Annual Software Subscription, Tech Support, CMS Updates, and Website Hosting,
pre-paid annual fee, 8 Users, 30 GB website storage: $2,400
Grand Total $14,515
Five-year agreement with free website re-design after 3 years of annual services. Revize requires a check for
$4,935.10 to start this Initiative. Annual services and website hosting start the day of the Kick Off project meeting.
Please refer to the Revize Proposal dated 7-20-16 for project details, timeline, and additional web services provided.
Terms:
1. Payments: All Invoices are due upon receipt. Work begins upon receiving initial payment.
2. Additional content migration, if requested, is available for $3 per web page or document.
3. This Sales Agreement is the only legal document governing this sale.
4. Both parties must agree in writing to any changes or additions to this Sales Agreement.
5. This Sales Agreement is subject to the laws of the State of Minnesota.
6. Pricing expires in 30 days.
AGREED TO BY: CLIENT REVIZE
Signature of Authorized Person:
Name of Authorized Person: _Joseph J. Nagrant____ ___
Title of Authorized Person Sales Director ___
Date:
Please sign and return to: _Joseph J. Nagrant__________ Fax 1-866-346-8880
The Following Applications & Features will be integrated into
Your Website Project
Revize provides applications and features specifically designed for municipalities. The applications and
features are categorized into:
Citizen’s Communication Center Apps
Citizen’s Engagement Center Apps
Staff Productivity Apps
Site Administration and Security Features
Mobile Device and Accessibility Features
CITIZEN’S COMMUNCIATION CENTER APPS:
Home Page Notification Center with Text and Email Alerts
Document Center
Email Notify Center
FAQs
Job Posting
Multi use Business Directory
News Center with Facebook/Twitter Integration
Personal Social Media Sharing App
Online Forms
Photo Gallery
Quick Link Buttons
Revize Web Calendars
Sliding Feature Bar
Language Translator
CITIZEN’S ENGAGEMENT CENTER APPS:
Citizen Request Center with Captcha
Public Service Request App
Public Records Request App
Citizen Connect (Community Blog)
Online Bill Pay
RSS Feed
STAFF PRODUCTIVITY APPS:
Vendor Registration/Management System with Bid Posting via Vendor Registry
Agenda Posting Center
Image Manager
Intranet – Employee Portal with Secure Login
Link Checker
Menu Manager
Online Form Builder
Staff Directory
Website Content Archiving
Website Content Scheduling
SITE ADMINISTRATION AND SECURITY FEATURES:
Audit Trail
Auto Site Map Generator
History Log
URL Redirect Setup
Roles and Permission-based Security Mode
Secure Site Gateway
Unique Login/Password for each Content Editor
Web Statistics and Analytics
Workflows by Department
MOBILE DEVICE AND ACCESSIBILITY FEATURES
Font Size Adjustment
Floating Navigation
Alt-Tags
Responsive Website Design (RWD) –Latest Government Design Trend to accommodate better
viewing of text and graphics for any size screen, i.e smart phones, tablets, iPads, iPhones,
Windows and Android devices
Website Development, Hosting and Maintenance Services
Terms and Conditions
1. These Terms and Conditions, and any attachment signed by the parties attached hereto, represent the complete
agreement and understanding (“Agreement”) between Revize LLC, a Mi chigan corporation ("Contractor"), and Mounds View, MN
("City"), and supersedes any other written or oral agreement with regard to the website development services provided for her ein.
Any modification of this Agreement is valid only if the modification i s in writing and signed by both Parties. City and Contractor
are sometimes individually referred to as “Party” and collectively as “Parties.”
2. Contractor will provide the following services to City in exchange for payment of fees and compliance with t he Terms
and Conditions of this Agreement. This Agreement, City activities and all discussions regarding City website development sha ll
be treated as confidential and shall not be disclosed to parties other than representatives of Contractor and the autho rized
representatives of City. It is agreed that a designee of City, Brian Beeman, will be project manager, with decision making authority
on behalf of City, for purposes of this Agreement.
3. Contractor agrees to perform Website Development as described in the Revize Proposal dated 7-20-16 at a price of
$14,515.00.
(a) City agrees to pay Contractor as follows:
(i) An initial payment equal to 34% of the total cost to secure the software, website development tools,
and development server space to create a test website on the Contractor’s server;
(ii) A payment equal to 33% of the total cost upon delivery of homepage and inner page design and City
approval;
(iii) A payment equal to 33% of the total cost upon implementation of the Revize Content Management
Tool and upon completion of the website site map and City approval
4. Documents & Data; Licensing of Intellectual Property: This Agreement creates a non-exclusive and perpetual license
for City to use, or modify for its own use, any and all copyrights, designs, and other intellectual property embodied in this website,
which are prepared or caused to be prepared by Contractor under this Agreement (“Document s & Data”), to which Contractor
retains ownership of all intellectual property rights. City understands and agrees that Contractor shall retain all right, t itle, and
interest to the Revize Content Management Tool (also known as the Revize CMS).
5. Contractor shall provide for annual website hosting on a shared server (“Hosting”) for a period of five years
commencing on the date of the website project kick off meeting. Hosting will be billed to City at the rate of $2,400 per year (“Initial
Term”). With respect to the Initial Term, unless one party has given written notice to the other party of its intent not to renew this
Agreement at least thirty (30) days prior to expiration of the five-year contract, this Agreement will continue in effect on a year-to-
year basis thereafter until one party gives written notice to the other of its intent not to renew this Agreement at least thi rty (30)
days prior to the expiration of any renewal term. If the Term of this Agreement is extended or renewed in accordance with the
foregoing, all of the terms and conditions of this Agreement shall continue, unmodified, in full force and effect, until the end of the
last applicable renewal or extension Term, except that all rates, fees, charges, and compensation payable to Contrac tor hereunder
shall be increased by five percent (5%) per year, for each annual renewal period extending the term hereof.
6. Additional services not covered in this Agreement and extra hours will be presented to City for written approval prior
to commencement of work (“Extra Work”). Extra Work will be billed at Contractor’s prevailing hourly rates, which are $100/hour, and
fees to any third party vendors if applicable.
7. City shall supply all information to Contractor in digital format including without limitation copy, text, audio files, v ideo
files, pdf files, photographs, artwork and preexisting graphics.
8. City understands and agrees that Contractor will develop website frontend to be compatible with current version
popular Internet browsers such as Internet Explorer, Google Chrome, and Firefox.
City understands and agrees that the website frontend will be designed to be compliant with Section 508 guidelines on
accessibility. Content migrated into the website by Contractor will also be compliant. City understands and agrees that websi te
backend and third party tools may not be Section 508 compliant.
9. Limited Warranty: Contractor does warrant that all of the deliverables included in this Agreement will be conveyed to
City. All programming code developed by Contractor within the project is warranted for a period of twelve (12) months from the
date of the completion of the website ("Completion"). Contractor will create a backup of the website on the date of Completion. If
any warranted problem arises while City or its designee is maintaining the website, Contractor will restore the website back to its
condition as it existed at Completion. If Contractor is maintaining and hosting the website, Contractor shall restore the website
back to its condition as it existed at the day of the most recent backup. Contractor shall only be responsible for any costs associated
with correcting any unmodified programming code during this twelve (12) month period following the Completion.
Except as expressly set forth in the immediately preceding paragraph, CONTRACTOR MAKES NO WARRANTY OF
ANY KIND, WHETHER EXPRESS OR IMPLIED, OF MERCHANTABILITY OR FITNESS OF THIS SERVICE FOR A
PARTICULAR PURPOSE WHATSOEVER. In no event, at any time, shall the aggregate liability of Contractor exceed the amount
of fees paid by City to Contractor and Contractor shall not be responsible for any lost profits or other damages, including direct,
indirect, incidental, special, consequential or any other damages, however caused.
10. Contractor does not warrant any results from the use of any web pages created under this Agreement, including but
not limited to, the number of page or site visitations, download speed, database performance, or the number of hits or impressions.
11. Although Contractor may offer an opinion about possible results regarding the subject matter of this Agreement,
Contractor cannot guarantee any particular result. City acknowledges that Contractor has made no promises about the outcome
and that any opinion offered by Contractor in the future will not constitute a guarantee.
12. Contractor may use any web pages developed for the City in any of its own promotional materials as examples of
its work. City agrees that Contractor may place in the website footer an unobtrusive text link reading "Designed and powered by
Revize" or the equivalent. Contractor's footer text credit shall always be linked to a Contractor web page.
13. Each Party warrants that it holds all rights necessary to display all the images, data, information or other items being
displayed at the City's web pages during the effective period of this Agreement. City exp ressly authorizes Contractor to display
and/or modify any City supplied images, data, information and other items in connection with the services provided herein.
14. City agrees to use the website in strict accordance with, but not limited to, all local , state, and federal laws. City
hereby agrees that any text, data, graphics, or any other material published by City on its website is free from violation of or
infringement upon copyright, trademark, service mark, patent, trade secret, statutory, common l aw or proprietary or intellectual
property rights of others, and is free from obscenity or libel.
15. Contractor will defend, hold harmless and indemnify City from and against all liability, loss, cost, damage, or expense,
including reasonable attorney’s fees, resulting from any claim of injury to person, damages to property, or monetary damages
arising solely out of Contractor’s negligence or intentional misconduct or failure to perform obligations under this Agreemen t. All
contractor services will be done remotely. Initial kick off meeting and status meetings may be done on -site and determined ahead
of time by City and Contractor. Travel expenses (airfare, car rental, hotel, and food) will be paid by City. Hourly on -site rate will
be $75/hour.
16. City will defend, hold harmless, and indemnify Contractor, its officers, directors, shareholders, employees, and agents
from and against all liability, loss, cost, expense, including reasonable attorney’s fees, resulting from any claim of injury to person,
damages to property, or monetary damages arising out of City’s negligence or intentional misconduct or failure to perform
obligations under this Agreement.
17. Estimated times are included for convenience. Actual times will vary depending on City interaction and participation.
However, the Parties agree to reasonably cooperate with one another in the construction and design of the website in a timely
manner.
18. This Agreement shall be governed by and construed in accordance with the laws of the United States of America,
and the State of Minnesota. Any cause of action of City with respect to the services provided hereunder must be instituted within
one year after the claim or cause of action has arisen or be forever barred.
19. The waiver by one Party of any term or condition of this Agreement, or any breach thereof, shall not be construed to
be a general waiver by said Party or as a waiver of any other term or breach.
20. Neither the course of conduct between the Parties nor any trade pract ice shall act to modify the provisions of this Agreement
except as expressly stated herein.
21. With the intent to be legally bound, each of the undersigned hereby covenants and acknowledges that he, she or it
(a) has read each of the terms set forth herein, (b) has the authority to execute this Agreement for such person or entity, and (c)
expressly consents and agrees that the person or entity upon behalf of which the undersigned is acting shall be bound by all terms
and conditions contained herein.
22. It is understood and agreed that if any interpretation is to be made of this Agreement, the same shall not be construed
for or against any of the Parties.
23. The Parties have each been advised to seek independent legal counsel in entering into t his Agreement and the
transactions described herein. In the event a Party chooses not to seek independent legal counsel, that Party does so freely and
knowingly and waives any such rights to counsel.
Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall
be construed simply, according to its fair meaning, and not strictly for or against any Party.
24. Should a dispute, including but not limited to any litigation or arbitrat ion be commenced (including any proceedings
in a bankruptcy court) between the Parties hereto or their representatives concerning any provision of this Agreement, or the rights
and duties of any person or entity hereunder, the Party or Parties prevailing shall be entitled to reasonable attorney’s fees and
court costs incurred by reason of such action.
25. Except for any injunctive relief or similar remedy, which may be sought in any court of competent jurisdiction any
controversy, dispute, claim or counterclaim, whether it involves a disagreement about this Agreement or its meaning,
interpretation, or application; the performance of the Agreement; questions of arbitrability as to subject matter of the disp ute;
whether an agreement to arbitrate exists and, if so, whether it covers the dispute[s] in question; or any other question of arbitrability
or form of disagreement or conflict among the Parties to the Agreement, shall be submitted to final and binding arbitration a t the
request of either Party, in accordance with the Commercial Arbitration Rules of the American Arbitration Association. Each Party
shall be responsible for one-half of the costs for the arbitrator(s) and arbitration.
26. This Agreement may be executed in counterparts, each of which shall be an original and all of which together shall
constitute one and the same Agreement. This Agreement becomes effective upon Contractor's receipt of an executed copy of this
Agreement.
27. Force Majeure: Any delay in the performance by either Party hereto of its obligations hereunder shall be excused
when such delay in performance is due to any cause or event of any nature whatsoever beyond the reasonable control of such
Party, including, without limitation, any act of God; any fire, flood, or weather condition; any computer virus, worm, denial of service
attack; any earthquake; any act of a public enemy, war, insurrection, riot, explosion or strike; provided, that written notic e thereof
must be given by such Party to the other Party within ten (10) days after occurrence of such cause or event.
28. In the case of any conflict between the Terms and Conditions, Proposal, and the Revize Proposal dated 7-20-16, the
following order of priority shall be utilized: Terms and Conditions, Attachment A, Proposal.
29. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent
jurisdiction, the remaining provisions shall continue in full force and effect.
30. The titles and headings of the paragraphs of this Agreement have been inserted for convenience of reference only
and are not intended to summarize or otherwise describe the subject matter of such paragraphs and shall not be given any
consideration in the construction of this Agreement.
Non-Assignment Clause: Neither party will assign this Agreement, nor any interest arising herein, without the written consent of the
other party.
The Contractor must not enter into subcontracts for any of the services provided for in this Agreement without the express written
consent of the City.
The provisions of this Agreement are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to
be contrary to law, such decision will not affect the remaining provisions of the Agreement.
The Contractor will maintain general liability insurance during the term of the agreement.
The Contractor agrees to comply with the Minnesota Government Data Practices Act and all other applicable state and federal laws
relating to data privacy or confidentiality. The Contractor will immediately report to the City any requests from third parties for
information relating to this Agreement. The City agrees to respond promptly to inquiries from the Contractor concerning data
requests. The Contractor agrees to hold the City, its officers, and employees harmless from any claims resulting from the
Contractor's unlawful disclosure or use of data protected under state and federal laws.
The Contractor agrees that the City, the State Auditor or any of their duly authorized representatives, at any time during normal
business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt
and transcribe any books, documents, papers, and records that are relevant and involve transactions relating to this Agreement.
Contractor agrees to comply with all applicable federal, state, and local laws, rules, regulations, and ordinances in providing its
services under this Agreement.
31. All notices under this Agreement shall be in writing and effective on the date of delivery if delivered by personal service,
Federal Express, or facsimile; or effective three (3) days after deposit in first class U.S. mail, postage prepaid, to each Party as
follows:
(a) City: City of Mounds View
2401 County Road 10
Mounds View, MN 55112
Attn: Brian Beeman, M.P.A
(b) Contractor:
Revize LLC
Forbes-Haffey Building
1890 Crooks, Suite 340
Troy, Michigan 48084
Attn: Joseph J. Nagrant – Sales Director
Fax:(866) 346-8880
CITY OF MOUNDS VIEW
DATE:____________By: _____________________________________________
Print Name____________________________ Print Title________________
REVIZE LLC
DATE:____________By: _____________________________________________
Joseph J. Nagrant Title: Sales Director
Item No: 8E
Meeting Date: December 12, 2016
Type of Business: Consent Agenda
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Brian Beeman, Business Development Coordinator
Item Title/Subject: Resolution 8679, a Resolution Approving an Agreement for
W eb Design, Development and Hosting Services from
Revize
Background:
The City Council provided direction to staff to create a task force of interested residents
and business representatives to assist in the review of proposals received from web
developers. Valerie Amundsen (resident) and Jessica Rieland (EDC member) volunteered
to participate in the taskforce.
Discussion:
The task force “interviewed” six of the twelve firms that submitted proposals in response to
the City’s Request for Proposals. The RFP outlined minimum City expectations and only
those firms who satisfied the expectations were interviewed. Some firms presented in
person while others were conducted online. Of the six firms who were interviewed, three
were determined suitable for further consideration. Since each of the three were well
positioned to satisfy the City’s needs and expectations, we looked at the cost and contract
duration. It was unanimously determined that Revize was found to offer the best product at
the most reasonable cost.
The task force presented its recommendation to the City Council at the December 5, 2016
Work Session. The City Council expressed appreciation for the efforts of the task force
and encouraged their ongoing participation during web design and development. The
Council directed that staff proceed with the preparation of a resolution approving the web
development contract at the December 12, 2016, Council meeting.
Recommendation:
Staff recommends approval of Resolution 8679, a resolution approving an agreement with
Revize to design, develop and host a new City of Mounds View website consistent with the
City’s RFP and in accordance with their proposal dated July 20, 2016.
Respectfully Submitted, Respectfully Submitted,
_______________________ _______________________
James Ericson Brian Beeman
RESOLUTION NO. 8679
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
A RESOLUTION APPROVING A WEBSITE DESIGN, DEVELOPMENT AND
HOSTING AGREEMENT WITH REVIZE
WHEREAS, the City of Mounds View desires to engage a company to provide
design, development and hosting services for a new City website; and,
WHEREAS, Staff solicited proposals from firms having an expertise in the area of
web design, development and hosting, receiving twelve proposals to consider; and,
WHEREAS, to assist Staff with the review of proposals, the City Council established
a task force which interviewed six firms having satisfied the City’s minimum expectations;
and,
WHEREAS, the task force unanimously recommends “Revize Software Systems”
(Revize) as the firm best positioned to design, build and host a new City of Mounds View
website.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Mounds
View approves the attached five year agreement with Revize to design, build and host a
new City of Mounds View website at an up-front Year 1 cost of $14,515, funded from
Account 480-4180-7030, and annual renewals in Years 2 - 5 in the amount of $2,400.
Adopted this 12th day of December, 2016
________________________________
Joe Flaherty, Mayor
ATTEST:
_________________________________
James Ericson, City Administrator
(SEAL)
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1
CITY OF MOUNDS VIEW 2
RAMSEY COUNTY, MINNESOTA 3
4
Regular Meeting 5
November 28, 2016 6
Mounds View City Hall 7
2401 Mounds View Boulevard, Mounds View, MN 55112 8
7:00 P.M. 9
10
11
1. MEETING IS CALLED TO ORDER 12
13
2. PLEDGE OF ALLEGIANCE 14
15
3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 16
17
NOT PRESENT: None. 18
19
4. APPROVAL OF AGENDA 20
A. Monday, November 28, 2016, City Council Agenda. 21
22
MOTION/SECOND: Mueller/Hull. To Approve the Monday, November 28, 2016, agenda as 23
presented. 24
25
Ayes – 5 Nays – 0 Motion carried. 26
27
5. PUBLIC INPUT 28
29
None. 30
31
6. SPECIAL ORDER OF BUSINESS 32
33
None. 34
35
7. COUNCIL BUSINESS 36
A. 7:00 p.m. Public Hearing, Resolution 8666 Adopting a Special Assessment 37
Levy for Unpaid Administrative Offense Charges. 38
39
Finance Director Beer requested the Council adopt a special assessment levy for unpaid 40
administrative offense charges. He explained a $35 administrative fee and interest would be 41
charged on the assessments. 42
43
Mayor Flaherty opened the public hearing at 7:03 p.m. 44
45
Mounds View City Council November 28, 2016
Regular Meeting Page 2
Hearing no public input, Mayor Flaherty closed the public hearing at 7:03 p.m. 1
2
Mayor Flaherty asked what these administrative offenses were for. Finance Director Beer 3
indicated these offenses were typically City Code violations such as long grass. 4
5
MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8666 6
Adopting a Special Assessment Levy for Unpaid Administrative Offense Charges. 7
8
Ayes – 5 Nays – 0 Motion carried. 9
10
B. First Reading of Ordinance 929, an Ordinance Amending Chapter 405 of the 11
Mounds View City Code to Decrease the Membership of the Parks, 12
Recreation and Forestry Commission from Nine to Seven Members. 13
14
Assistant City Administrator Crane requested the Council introduce an Ordinance that would 15
amend City Code to decrease the membership of the Parks, Recreation and Forestry Commission 16
from nine to seven members. She reported the commission was finding it challenging to have a 17
quorum present at meetings. This led staff to draft an Ordinance that would change the 18
membership from nine to seven. Staff explained the Second Reading of the Ordinance would 19
occur on December 12th. 20
21
MOTION/SECOND: Gunn/Meehlhause. To Waive the First Reading and Introduce Ordinance 22
929, an Ordinance Amending Chapter 405 of the Mounds View City Code to Decrease the 23
Membership of the Parks, Recreation and Forestry Commission from Nine to Seven Members. 24
25
Council Member Meehlhause reported the Parks, Recreation and Forestry Commission had to 26
cancel their meeting on three separate occasions this year for quorum reasons. He understood 27
that several of the individuals have had work commitments and would be resigning. He believed 28
the change would greatly benefit this group. 29
30
Ayes – 5 Nays – 0 Motion carried. 31
32
C. Resolution 8660, a Resolution to Consider and Approve the 2017 Fee 33
Schedule. 34
35
City Administrator Ericson requested the Council discuss and approve the 2017 fee schedule. He 36
reviewed the changes to the fee schedule from the previous year and recommended approval. 37
38
Mayor Flaherty asked what the Community Center considered a “day” for their daily rate. City 39
Administrator Ericson reported this would be from open to close of the Community Center. 40
41
MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 8660, a 42
Resolution to Consider and Approve the 2017 Fee Schedule. 43
44
Council Member Mueller thanked staff for cleaning up the complicated formulas and for making 45
Mounds View City Council November 28, 2016
Regular Meeting Page 3
the document more simple to utilize. She questioned when the updates would be posted on the 1
City’s website. City Administrator Ericson anticipated the new fee schedule would be posted on 2
the website mid-December. 3
4
Ayes – 5 Nays – 0 Motion carried. 5
6
D. First Reading and Introduction of Ordinance 928, Approving Planning and 7
Development Fees. 8
9
City Administrator Ericson requested the Council introduce an Ordinance that would approve 10
planning and development fees. He reviewed the proposed changes to the major and minor 11
subdivision fees and recommended approval. 12
13
MOTION/SECOND: Gunn/Hull. To Waive the First Reading and Introduce Ordinance 928, 14
Approving Planning and Development Fees. 15
16
Ayes – 5 Nays – 0 Motion carried. 17
18
E. First Reading and Introduction of Ordinance 930, Establishing Residency 19
Restrictions for Level 3 Predatory Offenders. 20
21
City Administrator Ericson requested the Council introduce an Ordinance establishing residency 22
restrictions for Level 3 Predatory Offenders. He reported this item was discussed with the City 23
Attorney and the Police Department. He explained residency restrictions have been adopted by 24
many neighboring communities to prevent Level 3 Predatory Offenders from living near schools, 25
parks, playgrounds, daycares or churches. 26
27
Council Member Gunn questioned where Level 1 and Level 2 offenders could live. City 28
Administrator Ericson reported Level 1 and Level 2 offenders were not public information and 29
the proposed Ordinance did not apply to these individuals. 30
31
Council Member Mueller requested further information on the differences between a Level 32
1/Level 2 offender compared to a Level 3 offender. Police Chief Harder explained the various 33
levels were assigned by the State based on risk and likelihood to reoffend. He indicated Level 1 34
offenders were to remain private and no notification could be made to the public. He stated 35
Level 2 offenders were allowed some notification and Level 3 was a mandated notification. He 36
commented the City has only had one Level 3 offender living within the City limits and that was 37
for about three hours. 38
39
Council Member Mueller asked if the Minnesota Sex Offender Program had a responsibility to 40
notify cities when Level 3 offenders moved into a community. City Attorney Riggs advised this 41
was a State entity that had to notify communities. He commented on the checks and compliance 42
issues that were maintained by the Police Department. He believed the City would be in a 43
decent position by approving the proposed Ordinance. 44
45
Mounds View City Council November 28, 2016
Regular Meeting Page 4
Council Member Mueller questioned how the City could work with the Minnesota Sex Offender 1
Program to provide communities more time to notify the public and hold necessary forums prior 2
to a Level 3 sex offender moving into a City. City Attorney Riggs commented this was a 3
legislative issue that should be brought to the League of Minnesota Cities. 4
5
Council Member Mueller inquired if it would be beneficial for the City of Mounds View to send 6
a letter to the League addressing this issue. City Attorney Riggs recommended the Council send 7
a letter. 8
9
Council Member Gunn recalled the City has had three Level 3 offenders in the City during her 10
tenure on the Council. She remembered that forums were held for the first two as adequate 11
notice was given to the City. This was not the case with the last offender. She supported a letter 12
being sent to the League of Minnesota Cities and local legislators regarding this concern. 13
14
Mayor Flaherty supported this suggestion and was pleased the City would be passing residency 15
legislation for Level 3 offenders. 16
17
MOTION/SECOND: Mueller/Gunn. To Waive the First Reading and Introduce Ordinance 930, 18
Establishing Residency Restrictions for Level 3 Predatory Offenders. 19
20
Council Member Mueller asked if the Ordinance would be available for the public to view on the 21
City’s website. City Administrator Ericson reported Ordinance 930 would be available on the 22
website for the public to review. Any comments or questions regarding this Ordinance should be 23
directed to City Administrator Ericson at City Hall. 24
25
Ayes – 5 Nays – 0 Motion carried. 26
27
Council Member Mueller requested staff draft a letter to the League of Minnesota Cities and 28
local legislators on behalf of the City of Mounds View and its residents regarding proper 29
notification for Level 3 sex offenders. City Administrator Ericson stated he would be happy to 30
draft a letter. 31
32
F. 1.) Consider Resolution 8669, Approving a Development Review of the Public 33
Works Facility expansion for the property at 2466 Bronson Drive. 34
35
Planner Sevald stated the City will be replacing its Public Works Facility in 2017 at the location 36
of the current facility at 2466 Bronson Drive. A Development Review is required of the Site Plan 37
(e.g. parking, landscaping, lighting, etc.). The proposed facility would require a Variance to 38
reduce the front yard setback (heard and approved by the Planning Commission in November) 39
for a parking lot; a Conditional Use Permit for outside storage; and a Conditional Use Permit for 40
above ground fuel tanks. 41
42
Planner Sevald reported the Public Works Facility is located along Bronson Drive on the north 43
side of City Hall Park. The maintenance building was constructed in the mid-1960’s, and an 44
addition was built in 1987. Originally used by the Police Department, Public Works moved in 45
Mounds View City Council November 28, 2016
Regular Meeting Page 5
when the current City Hall and Police Department were built. The existing Public Works facility 1
includes a number of buildings. Only the Maintenance building (12,256 sq. ft. existing), Cold 2
Storage/Salt Storage building (4,800 sq. ft. existing) will be replaced. The new Maintenance 3
Building will be 34,773 sq. ft., and the Salt Storage Shed will be 1,600 sq. ft. The new facility 4
will be constructed in phases, allowing continued operation of the existing facility during 5
construction. The parking requirements for the new facility was reviewed in detail. Staff 6
provided further comment on the Development Review. He discussed the recommendations 7
from the Planning Commission made at their November 16th meeting and recommended 8
approval. 9
10
Mayor Flaherty questioned how the City would manage fly balls entering the Public Works 11
facility from the adjacent ballfield. Public Works Director Erickson commented this may occur 12
and would be taken under advisement of staff. 13
14
MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8669, 15
Approving a Development Review of the Public Works Facility expansion for the property at 16
2466 Bronson Drive. 17
18
Ayes – 5 Nays – 0 Motion carried. 19
20
2.) 7:00 p.m. Public Hearing to consider Resolution 8670, Approving a 21
Conditional Use Permit for Open and Outdoor Storage as an Accessory Use. 22
23
Planner Sevald stated within the I-1 District, a Conditional Use Permit is required for “Open and 24
outdoor storage as an accessory use”. It was noted outdoor storage will be located: (1) south of 25
the Salt Storage Building (mulch and gravel bins); and (2) south of the Maintenance Building 26
(plow attachments, trailers, park equipment, misc. items). Outside storage must be screened by a 27
solid fence or wall. The concrete mulch/gravel bins will be fenced, and screened by an 8’ 28
decretive wall along a portion of Bronson Drive. The outside storage area south of the 29
Maintenance Building will be screened from Mounds View Boulevard by trees (Black Hill 30
Spruce, Scots Pine, Hawthorn). These trees will be 6’ in height when planted, and grow to a 31
height of 20’ (Hawthorn) and 50’ (pine trees). Staff reviewed the request in further detail and 32
reported the Planning Commission recommended approval of the Conditional Use Permit for 33
open and outdoor storage as an accessory use. 34
35
Mayor Flaherty opened the public hearing at 7:44 p.m. 36
37
Hearing no public input, Mayor Flaherty closed the public hearing at 7:44 p.m. 38
39
MOTION/SECOND: Gunn/Meehlhause. To Waive the Reading and Adopt Resolution 8670, 40
Approving a Conditional Use Permit for Open and Outdoor Storage as an Accessory Use. 41
42
Ayes – 5 Nays – 0 Motion carried. 43
44
3.) 7:00 p.m. Public Hearing to consider Resolution 8671, Approving a 45
Mounds View City Council November 28, 2016
Regular Meeting Page 6
Conditional Use Permit for the Storage of Flammable Liquids Over 800 1
Gallons Above Ground. 2
3
Planner Sevald stated Within the I-1 District, a Conditional Use Permit is required for the 4
“Storage of flammable liquids over 800 gallons above ground”. The existing underground fuel 5
tank will be removed, while the existing above ground tank will be moved to the southeast corner 6
of the site, and a second tank added. Each tank will be 3,000 gallons. The City Code includes a 7
set of criteria to be considered when reviewing a Conditional Use Permit. Staff’s analysis of 8
these criteria is included in Resolution 1062-16 (outside storage), and Resolution 1063-16 (above 9
ground fuel tanks). Staff reviewed the request in further detail and noted the Planning 10
Commission recommended approval of the Conditional Use Permit for the Storage of Flammable 11
Liquids. 12
13
Council Member Mueller asked if public hearing notices were sent to adjacent property owners. 14
Planner Sevald reported this was the case. 15
16
Mayor Flaherty asked if the gas tanks would remain in the same location. Planner Sevald 17
reviewed the location of the new gas tanks on the Public Works Facility site noting each would 18
be moved further away from the adjacent residential properties. 19
20
Council Member Mueller was pleased that both of the tanks would be above ground as this 21
would assist the City in better monitoring its tanks. 22
23
Mayor Flaherty requested further information on the above ground tanks. Public Works Director 24
Erickson reported the tanks were double walled and would be placed within a containment area. 25
26
Mayor Flaherty opened the public hearing at 7:48 p.m. 27
28
Hearing no public input, Mayor Flaherty closed the public hearing at 7:48 p.m. 29
30
MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 8671, 31
Approving a Conditional Use Permit for the Storage of Flammable Liquids Over 800 Gallons 32
Above Ground. 33
34
Ayes – 5 Nays – 0 Motion carried. 35
36
G. Resolution 8672, Approving the Purchase of Replacement Water Operating 37
Valve at Water Treatment Plant 1. 38
39
Public Works Supervisor Peterson requested the Council approve the purchase of replacement 40
water operating valve at Water Treatment Plant 1. He explained in 2015 the City found another 41
valve in the Water Treatment Plant that was not properly operating. This item was placed in the 42
2016 budget. Staff recommended the Council approve the purchase of the valve. 43
44
Council Member Mueller thanked staff for completing the replacement of the valve. 45
Mounds View City Council November 28, 2016
Regular Meeting Page 7
1
Mayor Flaherty asked if the warranty of the valve would be impacted due to the fact staff would 2
be installing the valve. Public Works Supervisor Peterson reported the warranty would not be 3
impacted. 4
5
MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8672, 6
Approving the Purchase of Replacement Water Operating Valve at Water Treatment Plant 1. 7
8
Ayes – 5 Nays – 0 Motion carried. 9
10
8. CONSENT AGENDA 11
12
Council Member Mueller asked to remove Item 8B. 13
14
A. Resolution 8668, a Resolution Approving the 2017 SCORE Recycling Grant. 15
B. Resolution 8667, Adopting a Minnesota Government Data Practices Act 16
Policy and Designating the Responsible Authority and Compliance Official. 17
C. Set a Public Hearing for Monday, December 12, 2016 at 7:00 p.m., to 18
Consider Ordinance 928 Approving Planning and Development Fees. 19
D. Set a Public Hearing for Monday, December 12, 2016, at 7:00 p.m., to 20
Consider Ordinance 929, an Ordinance Revising Section 405.02 of the City 21
Code Relating to the Park, Recreation and Forestry Commission 22
Membership. 23
24
MOTION/SECOND: Mueller/Gunn. To Approve the Consent Agenda as amended removing 25
Item 8B. 26
27
Ayes – 5 Nays – 0 Motion carried. 28
29
B. Resolution 8667, Adopting a Minnesota Government Data Practices Act 30
Policy and Designating the Responsible Authority and Compliance Official. 31
32
Council Member Mueller thanked City Administrator Ericson and Police Chief Harder for 33
coming up with a new policy on behalf of the City. She discussed the Data Practices Act further 34
and recommended the City consider a budget item to cover the costs incurred by staff when a 35
data request was made. 36
37
MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 8667, 38
Adopting a Minnesota Government Data Practices Act Policy and Designating the Responsible 39
Authority and Compliance Official. 40
41
Ayes – 5 Nays – 0 Motion carried. 42
43
9. JUST AND CORRECT CLAIMS 44
45
Mounds View City Council November 28, 2016
Regular Meeting Page 8
Finance Director Beer answered the Council's questions related to claims. 1
2
MOTION/SECOND: Mueller/Meehlhause. To Approve the Just and Correct Claims as 3
presented. 4
5
Ayes – 5 Nays – 0 Motion carried. 6
7
10. APPROVAL OF MINUTES 8
A. October 24, 2016, City Council Meeting Minutes. 9
10
Council Member Mueller requested a correction on Page 8, Line 10 stating the Festival in the 11
Park meeting was held on Tuesday, November 19th with a reminder that the next Festival in the 12
Park would be held on Saturday, August 19, 2017. 13
14
Council Member Meehlhause requested a correction on Page 2, Line 1 changing help to held. 15
16
MOTION/SECOND: Meehlhause/Mueller. To Approve the October 24, 2016, City Council 17
meeting minutes as amended. 18
19
Ayes – 5 Nays – 0 Motion carried. 20
21
B. November 14, 2016, City Council Meeting Minutes. 22
23
Council Member Meehlhause requested a correction on Page 10, Line 21 stating the line should 24
read: for providing the Council with photographs. 25
26
Council Member Meehlhause suggested a correction on Page 10, Line 41 asking that YMCA be 27
added between indicated and staff. 28
29
MOTION/SECOND: Gunn/Hull. To Approve the November 14, 2016, City Council meeting 30
minutes as amended. 31
32
Ayes – 5 Nays – 0 Motion carried. 33
34
11. REPORTS 35
A. Reports of Mayor and Council. 36
37
Council Member Gunn stated the I-35W Coalition met and received an update from MnDOT. 38
Feedback was provided on the grant application. It was noted the grant would be resubmitted for 39
the next cycle for further consideration. 40
41
Council Member Gunn reported on Sunday, December 4th the Mounds View Lions Club would 42
be having a waffle breakfast with Santa at Edgewood Middle School from 9:00 a.m. to 1:00 p.m. 43
44
Mounds View City Council November 28, 2016
Regular Meeting Page 9
Council Member Gunn explained on Saturday, December 3rd the YMCA would be hosting 1
Cookies with Santa at the Community Center from 10:00 a.m. to 12:00 p.m. The event was free 2
and open to the public. 3
4
Council Member Mueller stated the Santa Parade would be held on Thursday, December 1st in 5
Mounds View. She indicated the Fire Department would be collecting non-perishable food items 6
for the Ralph Reeder Food Shelf during the parade. 7
8
Council Member Mueller reported on Wednesday, November 30th she would be attending the 9
League of Minnesota Cities regional meeting in Brooklyn Center at the Earle Brown campus. 10
She discussed the items that would be discussed at this seminar. 11
12
Council Member Meehlhause indicated he recently spoke with Jim Frankels at DellComm and it 13
appears the improvement project on Mustang Drive has alleviated the water concerns in this area. 14
He extended his thanks to the Public Works staff and contractor for a job well done. 15
16
Council Member Meehlhause commented he would be attending a Twin Cities Gateway board 17
meeting on Tuesday, November 29th. He was pleased to report collections were up 4.1% through 18
September of 2016. 19
20
Council Member Meehlhause explained he would also be attending the League of Minnesota 21
Cities seminar on Wednesday and would be at an NYFS meeting on Friday. 22
23
Mayor Flaherty reported on Thursday, December 1st he would attending his last Cable 24
Commission meeting. 25
26
Council Member Mueller stated on Thursday, December 8th the Ramsey County League of Local 27
Government would be holding their annual meeting in Maplewood where there would be a 28
presentation by Brian Schulz regarding the recent election results. 29
30
B. Reports of Staff. 31
1. Police Chief Report 32
33
Police Chief Harder stated in August the State legislature provided much needed guidance to 34
local Police Departments regarding body cameras. He explained the legislature has mandated 35
departments hold a public forum to allow residents an opportunity to provide input regarding 36
body cameras. He provided the Council with an FAQ sheet from the League of Minnesota 37
Cities. He reviewed the Mounds View Police Department’s proposed data retention and body 38
camera policy with the Council, noting it was modeled after the League of Minnesota Cities 39
recommendations. He recommended the City consider purchasing Watch Guard body cameras. 40
He asked for comments or questions from the Council. 41
42
Mayor Flaherty questioned if the cameras had audio and video capabilities. Police Chief Harder 43
stated this was the case. 44
45
Mounds View City Council November 28, 2016
Regular Meeting Page 10
Mayor Flaherty asked how staff would be trained to use the body cameras. Police Chief Harder 1
explained Watch Guard would provide training for Mounds View Police Officers. 2
3
Mayor Flaherty inquired when the body cameras would be implemented. Police Chief Harder 4
reported the body cameras would be implemented January or February of 2017. 5
6
Mayor Flaherty questioned how durable the cameras were. Police Chief Harder indicated these 7
cameras were very durable and would last. 8
9
Council Member Gunn thanked Police Chief Harder for his thorough report. She asked what 10
supervisors would be randomly reviewing the information. Police Chief Harder stated this would 11
be conducted by any or all supervisors within the department, along with himself. 12
13
Council Member Mueller inquired if the estimate was for four or eight body cameras. Police 14
Chief Harder clarified the estimate was for eight body cameras. He believed that eight cameras 15
would be a sufficient number to keep the department properly covered. 16
17
Mayor Flaherty supported the purchase and implementation of body cameras for the Mounds 18
View Police Department. 19
20
Council Member Meehlhause recommended that the Police Department consider purchasing 10 21
body cameras. Police Chief Harder discussed the amount of funds available for body cameras for 22
2016 and 2017. He then reviewed the data retention expense noting the Mounds View would be 23
collaborating with the Roseville IT department. 24
25
City Administrator Ericson stated if the Council would like to discuss this matter in more detail 26
this item could be placed on an upcoming worksession agenda, otherwise a Resolution will be 27
brought forward on December 12th. 28
29
Council Member Gunn supported a Resolution being approved on December 12th with a short 30
discussion being held at the December 5th worksession meeting. 31
32
2. City Administrator Report 33
34
City Administrator Ericson indicated the City of Mounds View was awarded a Political 35
Leadership Leaders in Local Government Award from the St. Paul Area Chamber of Commerce 36
for the City’s business retention and expansion efforts. He commended Brian Beeman on his 37
efforts on behalf of the City of Mounds View. It was noted this was the second year the City had 38
received this award. 39
40
Mayor Flaherty thanked Brian Beeman for his dedicated service to the City of Mounds View. 41
42
City Administrator Ericson discussed the City Council meeting start times and requested the 43
Council consider a 6:00 p.m. start time. He stated if the Council was supportive, the new start 44
time could take effect in January 2017. 45
Mounds View City Council November 28, 2016
Regular Meeting Page 11
1
The Council supported a 6:00 p.m. start time. 2
3
City Administrator Ericson discussed the City’s off-sale liquor license moratorium noting it 4
would end on December 31, 2016. He apologized for not getting back to the Council sooner on 5
this issue and asked if the Council would support a three-month extension on the moratorium in 6
order for staff and the Council to determine the appropriate number of off-sale licenses for the 7
community. 8
9
The Council supported the moratorium being extended six months. 10
11
MOTION/SECOND: Gunn/Hull. To Extend Resolution 8551, Establishing a Moratorium on 12
Any New Off-Sale Liquor Licenses an Additional Six Months. 13
14
Council Member Mueller stated based on the outcome of the research she wanted to be assured 15
the City had enough time for a business to apply for a liquor license prior to the June deadline. 16
17
Mayor Flaherty reported the moratorium was self-imposed and could be eliminated at any time. 18
19
Ayes – 5 Nays – 0 Motion carried. 20
21
City Administrator Ericson indicated staff has been talking about the Charter Commission 22
vacancies for the past year. There was a consensus to reduce the Charter Commission from 11 23
members to 9. He was pleased to report the City received four new applications for the Charter 24
Commission which would assist in filling the vacant positions. 25
26
Mayor Flaherty thanked the individuals that volunteered to serve on the Charter Commission. 27
28
City Administrator Ericson stated Planner Sevald, Business Development Coordinator Beeman 29
and himself met with a developer interested in developing the vacant lots (five total) at the corner 30
of Wooddale and Mounds View Boulevard. He indicated there were five parcels in this that were 31
5+ acres in size. He explained the City had guided this area as a mixed-use development and the 32
City’s intent was to see these parcels developed as a single project. However, after discussions 33
with the developer, it appears he is only interested in developing the corner parcel. While staff 34
was happy to see there was interest in this property he questioned how the Council felt about a 35
single development on the corner lot. 36
37
Council Member Mueller supported the corner parcel being developed independently from the 38
adjacent lots. She believed that development on this corner parcel would drive development on 39
the other four parcels. 40
41
Councilmember Gunn agreed. 42
43
Councilmember Meehlhause and Councilmember Hull also supported the singular development 44
of the corner lot. 45
Mounds View City Council November 28, 2016
Regular Meeting Page 12
1
Finance Director Beer reminded the Council there would be a Truth in Taxation Hearing on 2
Monday, December 5th at 6:00 p.m. 3
4
Public Works Director Erickson provided the Council with an update on the I-35/County Road H 5
project. 6
7
Council Member Mueller questioned when the sign at this intersection would be installed in the 8
roundabout. Public Works Director Erickson stated he would report back to the Council in 9
January on this matter. 10
11
C. Reports of City Attorney. 12
13
City Attorney Riggs had nothing additional to report. 14
15
12. Truth in Taxation Meeting: Monday, December 5, 2016, at 6:00 p.m. 16
Next Council Work Session: Monday, December 5, 2016, at 7:00 p.m. 17
Next Council Meeting: Monday, December 12, 2016, at 7:00 p.m. 18
19
13. ADJOURNMENT 20
21
The meeting was adjourned at 8:54 p.m. 22
23
Transcribed by: 24
25
Heidi Guenther 26
TimeSaver Off Site Secretarial, Inc. 27
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1
CITY OF MOUNDS VIEW 2
RAMSEY COUNTY, MINNESOTA 3
4
Truth In Taxation Meeting 5
December 5, 2016 6
Mounds View City Hall 7
2401 Mounds View Boulevard, Mounds View, MN 55112 8
6:00 P.M. 9
10
11
1. MEETING IS CALLED TO ORDER 12
13
2. PLEDGE OF ALLEGIANCE 14
15
3. ROLL CALL: Flaherty, Meehlhause, Hull, Mueller, Gunn. 16
17
NOT PRESENT: None. 18
19
4. APPROVAL OF AGENDA 20
A. Monday, December 5, 2016, City Council Agenda. 21
22
MOTION/SECOND: Gunn/Mueller. To Approve the Monday, December 5, 2016, agenda as 23
presented. 24
25
Ayes – 5 Nays – 0 Motion carried. 26
27
5. PUBLIC INPUT 28
29
None. 30
31
6. SPECIAL ORDER OF BUSINESS 32
33
None. 34
35
7. COUNCIL BUSINESS 36
A. Truth in Taxation Meeting. 37
38
Finance Director Beer indicated this Special meeting fulfilled the City’s need to hold a Truth in 39
Taxation Meeting. He reviewed the City’s Mission Statement with the City Council. General 40
fund expenditures by purpose were reviewed along with expenditures by function. He noted this 41
meeting would allow the public a time to voice concerns and noted the final budget would be 42
approved at the December 12th Council Meeting. 43
44
Finance Director Beer then explained the general fund operating expenditures by function. He 45
Mounds View City Council December 5, 2016
Truth in Taxation Meeting Page 2
noted the 2017 budget did not have a lot of increases. He indicated the General Fund operating 1
budget would increase by 0.65% over 2016. He reviewed how the City received its revenues 2
noting 66% of revenues were received through property taxes. It was noted the City was 3
estimated to receive $671,517 in LGA for 2017. Staff provided further comment on the 4
proposed property tax levy of 3.4% with the Council and indicated that it could be reduced to 5
1.71%. Finance Director Beer described how the median valued home would be impacted by the 6
proposed levy. He was pleased to report the City’s tax levy per capita was on the low end when 7
compared to neighboring communities. 8
9
Council Member Mueller questioned when the City would receive its second LGA payment. 10
Finance Director Beer reported the City would receive this payment at the end of December. 11
12
Council Member Mueller asked if the presented financial report would be available to the public 13
on the City’s website. Finance Director Beer reported this information would be posted on the 14
City’s website and the Truth in Taxation meeting would be available for viewing as well. 15
16
Mayor Flaherty requested clarification from staff why a 3.4% tax levy was being approved when 17
the operating budget has only increased by 0.65%. Finance Director Beer explained the General 18
Fund had an increase of 0.65% while there was an overall increase in revenues of 1.71%. He 19
added that these percentages also don’t address the increases or decreases the City has in other 20
revenues for 2017. 21
22
Mayor Flaherty discussed the spending per capita ranking received by the City of Mounds View 23
and commended staff for their efforts. 24
25
Council Member Meehlhause stated that much of the increase in expenditures incurred by the 26
City were out of the City’s control. These costs were controlled by Roseville IT, Ramsey County 27
Dispatch, consulting staff members, Police and Fire staff, etc. 28
29
Council Member Gunn added that there were also state mandates that were handed down to the 30
City. 31
32
Mayor Flaherty recommended the Street Levy go away after the City completed the final portion 33
of the project. 34
35
Council Member Hull questioned how much the City would be spending on the new Public 36
Works Facility. Finance Director Beer reported the City should plan to spend $425,000 to 37
$450,000 in annual debt service which would be 10-12% of the City’s tax levy. He anticipated 38
this debt would begin in 2018. 39
40
Council Member Meehlhause recommended the tax levy be set at 1.75%. 41
42
Council Member Hull reported he supported a levy amount of 1.71%. 43
44
Council Member Gunn stated she could support either number. 45
Mounds View City Council December 5, 2016
Truth in Taxation Meeting Page 3
1
Mayor Flaherty recommended the levy be set at 1.71%, but suggested the levy amount be set by 2
Mayor Elect Mueller. 3
4
Council Member Mueller supported the levy being set at 1.71%. She stated this percentage 5
would allow the City to keep its levy increase below 4%. Finance Director Beer thanked the 6
Council for their input. 7
8
Finance Director Beer questioned what funds should be set aside for the HRA and EDA levies. 9
He suggested $60,000 be set aside for the EDA and $40,000 for the HRA, which would be a 10
2.28% tax levy. The Council supported this recommendation. 11
12
Council Member Gunn requested further information from staff on the difference between the 13
EDA and HRA monies. Finance Director Beer explained EDA funds could be used for small 14
business loans while HRA dollars were housing related. 15
16
8. Next Council Work Session: Monday, December 5, 2016, at 7:00 p.m. 17
Next Council Meeting: Monday, December 12, 2016, at 7:00 p.m. 18
19
9. ADJOURNMENT 20
21
The meeting was adjourned at 6:37 p.m. 22
23
Transcribed by: 24
25
Heidi Guenther 26
TimeSaver Off Site Secretarial, Inc. 27