HomeMy WebLinkAboutAgenda Packets - 2015/01/26CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
MOUNDS VIEW CITY HALL
Monday, January 26, 2015
7 p.m.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller
4. APPROVAL OF AGENDA
5. PUBLIC INPUT:
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full
name and address for the minutes. Also, please limit your comments to three minutes.
6. SPECIAL ORDER OF BUSINESS
7. COUNCIL BUSINESS
A. 7:00pm Public Hearing for the Second Reading & Adoption of Ordinance 895, Code
Amendment to Zoning Code Title 1100, Chapter 1116, for I-1, Industrial Zoning District
Uses - ROLL CALL VOTE
B. 7:00pm Public Hearing for the Second Reading & Adoption of Ordinance 896, Code
Amendments to Zoning Code Title 1100 for Renewable Energy Systems - ROLL CALL
VOTE
C. Resolution 8367 Approving Transfers Between Funds for 2014
D. Resolution 8368 Rescinding Resolution 8366 and Reapproving the ESP for the
Community Center, City Hall and Trail Lights
E. Resolution 8369 Approving the Purchase of a Tymco 500X Street Sweeper
F. Resolution 8370 Approving the Purchase of (2) Toro Ground Master 4000 Mowers
8. CONSENT AGENDA
A. Set a Public Hearing for Monday, February 9, 2015, to Consider a Residential
Kennel License Located at 7768 Woodlawn Drive
9. JUST AND CORRECT CLAIMS
10. APPROVAL OF MINUTES
A. January 5, 2015, City Council Minutes
11. REPORTS
A. Reports of Mayor and Council
B. Reports of Staff
C. Reports of City Attorney
12. Next Council Work Session: Monday, February 2, 2015, at 7pm
Next Council Meeting: Monday, February 9, 2015, at 7pm
13. ADJOURNMENT
Item No: 7A
Meeting Date: January 26, 2015
Type of Business: Public Hearing
Administrator Review: _______
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Heidi Heller, Planning Associate
Item Title/Subject: Public Hearing - Introduction and First Reading of Ordinance
895, Amending Chapter 1116 of the Mounds View Municipal
Code Pertaining to Uses in the Industrial Zoning District
The Planning Commission discussed adding additional uses to the industrial district zoning
code to accommodate uses that are currently existing in industrial zoned properties, such as
medical supply and pharmaceutical companies. There are also many conditional uses in the
industrial zoning district, and the Planning Commission agreed that some could be changed
to an allowed use.
The Commission was supportive of adding medical supply and pharmacy to the allowed
uses, and also felt it was appropriate to change some current conditional uses to be allowed
uses. In addition, as Staff was researching the I-1, Industrial District, and noticed that the
use “warehouses” is listed both as a permitted use and as a conditional use. The Planning
Commission agreed that it should be a permitted use, and deleted from the conditional uses.
Ordinance 895 was drafted with the recommended changes to the Industrial Zoning Code.
Recommendation
Staff recommends the Council adopt Ordinance 895. Staff also recommends the Council
consent to the publication of a summary of the ordinance as authorized by City Charter
section 3.07.
Sincerely,
Heidi Heller, Planning Associate
Attachments:
1. Ordinance 895
ORDINANCE 895
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE AMENDING CHAPTER 1116 OF THE
MOUNDS VIEW CITY CODE ABOUT INDUSTRIAL ZONING DISTRICT USES
The City of Mounds View ordains:
SECTION 1. The City Council of the City of Mounds View hereby amends Title 1100,
Chapter 1116.02 of the Mounds View City Code pertaining to “Industrial Zoning District
Permitted Usess” by deleting the stricken language and adding the underlined text as
follows:
Section 1116.02 Permitted Uses
1116.02: PERMITTED USES: The following are permitted uses in an I-1 District:
Adult establishments as defined and regulated in Chapter 513 of the Municipal Code. (Ord.
574, 5-13-96)
Blacksmith, welding or other metal shop.
Building materials sales yards, retail lumber yard, contractors equipment sales and rentals,
storage and sale of food, and fuel not for resale.
Essential services.
Flammable liquids: Above ground storage not to exceed a total of eight hundred (800)
gallons; underground bulk storage not to exceed twenty five thousand (25,000) gallons if
located not less than fifty feet (50') from a residential district. (Amended, Ord. 830, 9-3-09)
Foundry casting lightweight nonferrous metals or electric foundry not causing noxious fumes
or odors.
Golf Course. (Added, Ord. 721, 10-13-03)
Governmental and public utility building and structures.
Greenhouses and nurseries.
Ordinance 895
Page 2
Laboratories, experimental, film and/or testing.
Laundries, bag, carpet and rug cleaning.
Manufacture or assembly of electrical appliances, instruments and devices.
Manufacturing, compounding, assembly or treatment of articles or merchandise from
previously prepared materials, such as bond cloth, cork, fiber, leather, paper, plastic, metals,
stones, tobacco, wax, yarns and wools.
Manufacturing, compounding, processing, packaging or treatment of cosmetics,
pharmaceuticals and food products and the rendering or refining of fats and oils.
Manufacture of musical instruments, novelties and molded rubber products.
Manufacture of pottery or other similar ceramic products, only by electricity or natural gas.
Manufacture and repair of electrical signs, advertising structures and light sheet metal
products, including heating and ventilating equipment.
Medical Supplies
Motorized vehicle or recreational equipment sales and service and rental.
Newspaper and general printings.
Office.
Pharmacies, Stand Alone, not part of a retail store.
Rental Stores.
Rugs, carpet, tile, paint or wallpaper stores.
Warehouses.
Wholesale and retail showrooms and offices; provided, that at least fifty percent (50%) of the
principal building is devoted to storage or warehousing of merchandise. (1988 Code §40.20)
Ordinance 895
Page 3
SECTION 2. The City Council of the City of Mounds View hereby amends Title 1100
Chapter 1116.04 of the Mounds View City Code pertaining to “Industrial Zoning District
Conditional Uses” by deleting the stricken language and adding the underlined text as
follows:
Section 1116.04: Conditional Uses
1116.04: CONDITIONAL USES: The following are conditional uses in an I-1 District
(requiring a conditional use permit based upon procedures set forth in and regulated by
Section 1125.01 of this Title):
Subd. 1. Open and outdoor storage as an accessory use.
Subd. 2. Open or outdoor service, sale and rental as a principal or an accessory use and
including sales in or from motorized vehicles, trailers or wagons; provided, that:
a. Accessory outside service, sales and equipment rental connected with a principal
use is limited to thirty percent (30%) of the gross floor area of the principal use.
b. Outside sales areas are fenced or screened from view of neighboring residential
uses or an abutting residential district in compliance with subdivisions 1103.08(l)
through (5) of this Title.
Subd. 3. Motor freight terminals.
Subd. 4. Industrial planned unit development as regulated by Chapter 1119 of this Title.
Subd. 5. Wind Energy Conversion Systems as regulated by Chapter 1128 of this Title.
Subd. 6. Warehouses.
Subd. 7. Laboratories, experimental, film and/or testing.
Subd. 8. Manufacturing, compounding, processing, packaging or treatment of flammable
liquids.
Subd. 9. Automobile assembly and/or major repair.
Subd. 10. Creamery, bottling plant, ice cream manufacture, ice manufacture, cold storage
and/or milk distribution station.
Ordinance 895
Page 4
Subd. 11. Manufacturing, compounding, processing, packaging or treatment of cosmetics,
pharmaceuticals and food products and the rendering or refining of fats and oils.
Subd. 12. Manufacturing, compounding, assembly or treatment of articles or merchandise
from previously prepared materials, such as bond cloth, cork, fiber, leather, paper,
plastic, metals, stones, tobacco, wax, yarns and wools.
Subd. 13. Manufacture of musical instruments, novelties and molded rubber products.
Subd. 14. Manufacture or assembly of electrical appliances, instruments and devices.
Subd. 15. Manufacture of pottery or other similar ceramic products, only by electricity or
natural gas.
Subd. 16. Manufacture and repair of electrical signs, advertising structures and light sheet
metal products, including heating and ventilating equipment.
Subd. 17. Blacksmith, welding or other metal shop.
Subd. 18. Laundries, bag, carpet and rug cleaning.
Subd. 19. Foundry casting lightweight nonferrous metals or electric foundry not causing
noxious fumes or odors.
Subd. 20. Storage of flammable liquids over eight hundred (800) gallons above ground.
(1988 Code §40.20) (Amended, Ord. 830, 9-3-09)
Subd. 21. Wireless telecommunications towers and antennae subject to the provisions
established in Chapter 1124 of the Zoning Code. (Ord. 588, 2-10-97)
Subd. 22. Day care center, group nursery; provided that: (Ord. 595, 4-14-97)
SECTION 3. In accordance with Section 3.07 of the City Charter, City staff shall have the
following summary printed in the official City newspaper in lieu of the complete ordinance:
On January 26, 2015, the City Council adopted Ordinance 895 that amends Chapter 1116 of
the Mounds View Municipal Code. These amendments will allow additional uses in the
Industrial Zoning District. A printed copy of the ordinance is available for inspection during
regular business hours at Mounds View City Hall and is available on line at the City’s website
located at www.ci.mounds-view.mn.us.
Ordinance 895
Page 5
SECTION 4. This ordinance takes effect 30 days after its publication in the official City
newspaper.
INTRODUCTION AND FIRST READING by the Mounds View City Council this 12th day of
January, 2015.
PUBLIC HEARING, SECOND READING AND ADOPTION by the Mounds View City
Council this 26th day of January, 2015.
PUBLICATION DATE: February 6, 2015
_____________________________________
Joe Flaherty, Mayor
ATTEST:
_____________________________________
James Ericson, City Administrator
(seal)
Item No: 7B
Meeting Date: January 26, 2015
Type of Business: Public Hearing
Administrator Review: _______
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Heidi Heller, Planning Associate
Item Title/Subject: Public Hearing – Second Reading and Adoption of
Ordinance 896, Amending Title 1100 of the Mounds View
Municipal Code Pertaining to Renewable Energy (ROLL
CALL VOTE)
In 2013, Ordinance 883 was passed which created completely new requirements in the
City Code about renewable energy systems. There were several areas throughout the
code that referred to solar and wind turbines, and not all of them were changed in
Ordinance 883. Solar energy and wind generator systems are still listed as conditional
uses in all the business zoning districts, and geothermal systems aren’t listed at all. The
new ordinance changed solar energy systems and geothermal energy systems to be an
allowed use in all zoning districts, and wind turbine systems are a conditional use only in
industrial districts.
Staff is proposing Ordinance 896 which makes the suggested changes to the residential
and business zoning districts in order to be consistent with the new renewable energy
requirements in Chapter 1128. Chapter 1128 is included in this report for your reference.
Recommendation
Staff recommends the Council adopt Ordinance 896. Staff also recommends the Council
consent to the publication of a summary of the ordinance as authorized by City Charter
section 3.07.
Sincerely,
Heidi Heller, Planning Associate
Attachments:
1. Ordinance 896
2. Chapter 1128
ORDINANCE 896
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE AMENDING TITLE 1100 OF THE
MOUNDS VIEW CITY CODE ABOUT RENEWABLE ENERGY
The City of Mounds View ordains:
SECTION 1. The City Council of the City of Mounds View hereby amends Title 1100,
Chapter 1106.03 of the Mounds View City Code pertaining to “Renewable Energy
Sources” by deleting the stricken language and adding the underlined text as follows:
CHAPTER 1106 R-1, SINGLE-FAMILY RESIDENTIAL DISTRICT
1106.03: ACCESSORY USES: The following are permitted accessory uses in an R-1
District: (1988 Code §40.10)
Subd. 8. Solar Energy Sources and Systems and Geothermal Energy Sources and
Systems as regulated by Chapter 1128 of this Title.
SECTION 2. The City Council of the City of Mounds View hereby amends Title 1100
Chapter 1112.03 of the Mounds View City Code pertaining to “Renewable Energy
Sources” by deleting the stricken language and adding the underlined text as follows:
CHAPTER 1112 B-1, NEIGHBORHOOD BUSINESS DISTRICT
1112.03: ACCESSORY USES: The following are permitted accessory uses in a B-1
District:
Subd. 7. Solar Energy Sources and Systems and Geothermal Energy Sources and
Systems as regulated by Chapter 1128 of this Title.
1112.04: CONDITIONAL USES: The following are conditional uses in a B-1 District
(requiring a conditional use permit based upon procedures set forth in and regulated by
Section 1125.01 of this Title.)
Subd. 4. Solar energy and wind generator systems and solar and wind generator
structures.
Ordinance 896
Page 2
SECTION 3. The City Council of the City of Mounds View hereby amends Title 1100
Chapter 1113.04 of the Mounds View City Code pertaining to “Renewable Energy
Sources” by deleting the stricken language and adding the underlined text as follows:
CHAPTER 1113 B-2, LIMITED BUSINESS DISTRICT
1113.04: CONDITIONAL USES: The following are conditional uses in a B-2 District
(requiring a conditional use permit based upon procedures set forth in and regulated by
Section 1125.01 of this Title):
Subd. 3. Solar energy and wind generator systems and solar and wind generator
structures.
SECTION 4. The City Council of the City of Mounds View hereby amends Title 1100
Chapter 1114.04 of the Mounds View City Code pertaining to “Renewable Energy
Sources” by deleting the stricken language and adding the underlined text as follows:
CHAPTER 1114 B-3, HIGHWAY BUSINESS DISTRICT
1114.04: CONDITIONAL USES: The following are conditional uses in a B-3 District
(requiring a conditional use permit based upon procedures set forth in and regulated by
Section 1125.01 of this Title):
Subd. 7. Solar energy and wind generator systems and solar and wind generator
structures.
SECTION 5. The City Council of the City of Mounds View hereby amends Title 1100
Chapter 1115.04 of the Mounds View City Code pertaining to “Renewable Energy
Sources” by deleting the stricken language and adding the underlined text as follows:
CHAPTER 1115 B-4, REGIONAL BUSINESS
1115.04: CONDITIONAL USES: The following are conditional uses in a B-4 District
(requiring a conditional use permit based upon procedures set forth in and regulated by
Section 1125.01 of this Title):
Subd. 5. Solar energy and wind generator systems and solar and wind generator
structures.
Ordinance 896
Page 3
SECTION 6. In accordance with Section 3.07 of the City Charter, City staff shall have the
following summary printed in the official City newspaper in lieu of the complete ordinance:
On January 26, 2015, the City Council adopted Ordinance 895 that amends Chapter 1116
of the Mounds View Municipal Code. These amendments will allow additional uses in the
Industrial Zoning District. A printed copy of the ordinance is available for inspection during
regular business hours at Mounds View City Hall and is available on line at the City’s web
site located at www.ci.mounds-view.mn.us.
SECTION 7. This ordinance takes effect 30 days after its publication in the official City
newspaper.
INTRODUCTION AND FIRST READING by the Mounds View City Council this 12th day
of January, 2015.
PUBLIC HEARING, SECOND READING AND ADOPTION by the Mounds View City
Council this 26th day of January, 2015.
PUBLICATION DATE: February 6, 2015
_____________________________________
Joe Flaherty, Mayor
ATTEST:
_____________________________________
James Ericson, City Administrator
(seal)
CHAPTER 1128
RENEWABLE ENERGY SYSTEMS
1128.01: PURPOSE: The purpose of this chapter is to promote safe, effective and
efficient use of alternative energy sources and systems as the technology becomes
available. The intent is also to establish standards and procedures by which the
installation and operation of these renewable energy systems shall be governed within
the City.
1128.02: DEFINITIONS: When used in this Chapter, the following words and
phrases shall have the meanings ascribed to them in this Section, except where the
context clearly indicates a different meaning:
ACTIVE SOLAR ENERGY SYSTEM: A solar energy system whose primary purpose is
to harvest energy by transforming solar energy into another form of energy or
transferring heat from a collector to another medium using mechanical, electrical, or
chemical means.
BUILDING-INTEGRATED SOLAR SYSTEM: An active solar system that is an integral
part of a principal or accessory building, rather than a separate mechanical device,
replacing or substituting for an architectural or structural component of the building.
Building-integrated systems include, but are not limited to, photovoltaic or hot water
solar systems that are contained within roofing materials, windows, skylights, and
awnings.
CLOSED LOOP GROUND SOURCE HEAT PUMP SYSTEM: A system that circulates
a heat transfer fluid, typically food-grade antifreeze, through pipes or coils buried
beneath the land surface or anchored to the bottom in a body of water.
FEEDER LINE: Any power line that carries electrical power from one or more wind
turbines or individual transformers associated with an individual wind turbine to the point
of interconnection with the electric power grid. In the case of interconnection with the
high voltage transmission systems the point of interconnection shall be the substation
serving the WECS.
GEOTHERMAL ENERGY: Renewable energy generated from the interior of the earth
and used to produce energy for heating buildings or serving building commercial or
industrial processes.
GROUND MOUNTED PANELS: Freestanding solar panels mounted to the ground by
use of stabilizers or similar apparatus.
GROUND MOUNTED WECS: Freestanding WECS mounted to the ground with
footings or other apparatus.
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GROUND SOURCE HEAT PUMP SYSTEM (GSHPS): A system that uses the
relatively constant temperature of the earth or a body of water to provide heating in the
winter and cooling in the summer. System components include closed loops of pipe,
coils or plates; a fluid that absorbs and transfers heat; and a heat pump unit that
processes heat for use or disperses heat for cooling; and an air distribution system.
The energy must be used on-site.
HEAT TRANSFER FLUID: A non-toxic and food grade fluid such as potable water,
aqueous solutions of propylene glycol not to exceed twenty percent (20%) by weight or
aqueous solutions of potassium acetate not to exceed twenty percent (20%) by weight.
PHOTOVOLTAIC SYSTEM: An active solar energy system that converts solar energy
directly into electricity.
RENEWABLE ENERGY SYSTEM: A solar energy or wind energy system. Renewable
energy systems do not include passive systems that serve a dual function, such as a
greenhouse or window.
ROOF OR BUILDING MOUNTED SES: Solar energy system (panels) that are mounted
to the roof or building using brackets, stands or other apparatus.
ROOF PITCH: The final exterior slope of a building roof calculated by the rise over the
run, typically, but not exclusively, expressed in twelfths such as 3/12, 9/12, 12/12.
SOLAR ACCESS: A view of the sun, from any point on the collector surface that is not
obscured by any vegetation, building, or object located on parcels of land other than the
parcel upon which the solar collector is located, between the hours of 9:00 AM and 3:00
PM Standard Time on any day of the year.
SOLAR COLLECTOR: A device, structure or a part of a device or structure for which
the primary purpose is to transform solar radiant energy into thermal, mechanical,
chemical, or electrical energy.
SOLAR COLLECTOR SURFACE: Any part of a solar collector that absorbs solar
energy for use in the collector’s energy transformation process. Collector surface does
not include frames, supports and mounting hardware.
SOLAR ENERGY: Radiant energy received from the sun that can be collected in the
form of heat or light by a solar collector.
SOLAR ENERGY EASEMENT: An easement that limits the height or location, or both,
of permissible development on the burdened land in terms of a structure or vegetation,
or both, for the purpose of providing access for the benefited land to wind or sunlight
passing over the burdened land.
SOLAR ENERGY SYSTEM (SES): An active solar energy system that collects or
stores solar energy and transforms solar energy into another form of energy or transfers
heat from a collector to another medium using mechanical, electrical, or chemical
means.
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SOLAR HOT WATER SYSTEM: A system that includes a solar collector and a heat
exchanger that heats or preheats water for building heating systems or other hot water
needs, including residential domestic hot water and hot water for commercial purposes.
SOLAR MOUNTING DEVICES: Racking, frames, or other devices that allow the
mounting of a solar collector onto a roof surface or the ground.
WECS: A Wind Energy Conversion System which is an electrical generating facility
comprised of one or more wind turbines and accessory facilities, including but not
limited to, power lines, transformers, substations and metrological towers that operate
by converting the kinetic energy of wind into electrical energy. The energy must be
used on-site with excess energy distributed into the electrical grid.
WECS, Large: A Wind Energy Conversion System with a capacity over 100 kW.
WECS, Small: A Wind Energy Conversion System with a capacity of up to 100 kW.
WIND ENERGY SYSTEM: Kinetic energy present in wind motion that can be converted
into electrical energy.
1128.03: SOLAR ENERGY SOURCES AND SYSTEMS
Subd. 1. Districts: Solar energy systems (SES) shall be allowed as an accessory use
in all zoning districts.
Subd. 2. General Standards:
a. Height:
1. Roof or building mounted SES in residential districts shall extend no
more than three (3) feet above the highest surface of the roof, and
shall be setback at least one (1) foot from the exterior perimeter.
2. Roof or building mounted SES in commercial or industrial districts shall
not exceed the maximum allowed height in that zoning district. For
purposes for height measurement, solar systems other than building-
integrated solar systems shall be considered to be mechanical
equipment and are restricted consistent with other building-mounted
mechanical devices.
3. Ground mounted SES shall not exceed the height of an allowed
accessory structure within the zoning district when oriented at
maximum tilt.
b. Placement:
1. Ground mounted SES shall be treated as accessory buildings for the
purpose of maximum height, maximum lot area coverage, location and
setback requirements.
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2. Ground mounted SES shall be screened from view to the extent
possible without reducing their efficiency. Screening may include
walls, fences or landscaping.
c. Notification. Prior to the installation of a SES, the operator must provide
evidence showing their regular electrical service provider has been informed
of the customer’s intent to install an interconnected, customer-owned SES.
Off-grid systems shall be exempt from this requirement.
d. Feeder lines. Any lines accompanying a SES, other than those attached to
on-site structures by leads, shall be buried within the interior of the subject
parcel, unless there are existing lines in the area which the lines
accompanying an SES can be attached.
e. Commercial. All SES shall be limited to the purpose of on-site energy
production, except that any additional energy produced above the total onsite
demand may be sold to the operator’s regular electrical service provider in
accordance with any agreement provided by the same or applicable
legislation.
f. Restrictions on SES Limited. No homeowners’ agreement, covenant,
common interest community, or other contract between multiple property
owners within a subdivision of Mounds View shall restrict or limit solar
systems to a great extent that Mounds View’s renewable energy ordinance.
g. Mounds View encourages solar access to be protected in all new subdivisions
and allows for existing solar to be protected consistent with Minnesota
Statutes. Any solar easements filed, must be consistent with Minnesota
Statutes, Chapter 500, Section 30.
Subd. 3. Abandonment: A SES that is allowed to remain in a nonfunctional or
inoperative state for a period of twelve (12) consecutive months, and which is not
brought in operation within the time specified by the City, shall be presumed
abandoned and may be declared a public nuisance subject to removal at the
expense of the operator.
1128.04: GEOTHERMAL ENERGY SOURCES AND SYSTEMS
Subd. 1. Districts: Ground source heat pump systems (GSHPS) shall be allowed as an
accessory use in all zoning districts.
Subd. 2. General Standards:
a. All components of GSHPS including pumps, borings and loops shall be
setback at least five (5) feet from all lot lines.
b. Easements. All components of GSHPS shall not encroach on easements.
c. GSHPS are prohibited in surface waters and wetlands.
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d. Only closed loop GSHPS utilizing Minnesota Department of Health approved
heat transfer fluids are permitted.
Subd. 3. Abandonment: A GSHPS that is allowed to remain in a nonfunctional or
inoperative state for a period of twelve (12) consecutive months, and which is not
brought in operation within the time specified by the City, shall be presumed
abandoned and may be declared a public nuisance subject to removal at the
expense of the operator.
1128.05: WIND ENERGY CONVERSION SYSTEMS
Subd. 1. Districts: Wind Energy Conversion Systems (WECS) shall be allowed with
approval of a conditional use permit in the following zoning districts and land use
designations:
a. Industrial, I-1, or Commercial or Industrial Planned Unit Development.
b. In all properties guided as Institutional in the City’s Land Use Designations of
the Comprehensive Plan.
Subd. 2. Ground Mounted WECS:
a. Number:
1. Large WECS. One (1) large WECS shall be permitted on a lot of at
least two (2) acres in size.
2. Small WECS. One (1) small WECS shall be allowed on a single lot of
one (1) to five (5) acres. All other larger parcels will be limited to one
(1) small WECS per five (5) acres of land area.
Height:
1. Large WECS shall have a total height, including tower and blade to its
highest point of travel, of no more than one-hundred twenty five (125)
feet.
2. Small WECS shall have a total height, including tower and blade to its
highest point of travel, of no more than sixty (60) feet.
b. Setbacks:
1. Have a minimum setback distance from the base of the monopole of
one (1) times the height from any property line, transmission line,
electric substation, or other WECS. This setback requirement from a
property line may be reduced if written permission is granted from the
affected property owner.
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2. Have a minimum setback distance from the base of the monopole of
500 feet from any residential zoned property.
c. Shall not be located between a principal structure and a public street, unless
the City determines that such a location would lessen the negative impacts of
such a WECS on nearby properties.
Subd. 3. Roof Mounted WECS:
a. Number:
1. Large Roof Mounted WECS. The maximum number of large roof
mounted WECS shall be approved through the conditional use permit
process in accordance with Chapter 1125.01 Subd. 3.
2. Small Roof Mounted WECS. No more than three (3) roof mounted
small WECS shall be installed on any rooftop.
b. Height:
1. Large Roof Mounted WECS: Total height of not more than twenty-five
(25) feet, measured from the top of the roof to the blade tip at its
highest point of travel.
2. Small Roof Mounted WECS: Total height of not more than twenty-five
(25) feet, measured from the top of the roof to the blade tip at its
highest point of travel.
c. Placement: Roof mounted WECS must be erected above the roof of a
building or structure. The mounts associated with the WECS may extend
onto the side of the building or structure.
Subd. 4. General Standards. The following provisions will apply to all WECS erected
under the provisions of this ordinance:
a. Rotor Clearance. Blade arcs created by the WECS shall have a minimum of
thirty (30) feet of clearance over any structure or tree within a two hundred
(200) foot radius, and maintain at least twenty (20) feet of clearance between
their lowest point and the ground.
b. Rotor Safety. Each WECS shall be equipped with both a manual and
automatic over speed controls to limit the blade rotation within design
specifications.
c. Color and Finish. All wind turbines and towers shall be white, gray, or other
non-obtrusive color. Finishes shall be matte or non-reflective.
d. Tower Access. To prevent unauthorized climbing, WECS towers must
comply with one of the following provisions:
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1. Tower climbing apparatus shall not be located within twelve (12) feet of
the ground.
2. A locked anti-climb device shall be installed on the tower.
3. Towers capable of being climbed shall be enclosed by a locked,
protective fence at least six (6) feet high.
e. Signs. The place of any signs, postings or advertisements shall be
prohibited. WECS shall have a sign posted at the base of the tower and said
shall contain the following information: Warning high voltage, Manufacturer’s
name, Emergency phone number, Emergency shutdown procedures.
f. Lighting. WECS shall not have no installed or accessory lighting, unless
required by federal or state regulations.
g. Electromagnetic Interference. WECS shall be designed and constructed so
as not to cause radio and television interference.
h. Noise Emission. Have a maximum noise production rating of fifty-five (55) dB
fifty (50) dBA and shall conform to this standard under normal operating
conditions as measured at any property line.
i. Utility Company Interconnection. Prior to the installation or erection of a
WECS, the operator must provide evidence showing their regular electrical
service provider has been informed of the customer’s intent to install an
interconnected, customer-owned generator. Off-grid systems shall be exempt
from this requirement. All connections shall be underground.
j. Compliance with State Building Code. A standard drawing of the structural
components of the wind energy conversion system and support structures,
including base and footings shall be provided along with engineering date and
calculations to demonstrate compliance with the structural design provisions
of the State Building Code. Drawings and engineering calculations shall be
certified by a registered engineer.
k. Compliance with National Electrical Code. WECS electrical equipment and
connection shall be designed and installed in adherence to the National
Electrical Code.
l. Inspection. The City hereby reserves the right upon issuing any WECS
conditional use permit to inspect the premises on which the WECS is located.
If a WECS is not maintained in operational conditions and poses a potential
safety hazard, the owner shall take expeditious action to correct the situation.
Subd. 5. Submittal Requirements.
a. Site Plan Drawing. All applications for a WECS Conditional Use Permit shall
be accompanied by a detailed certified survey/site plan drawn to scale and
dimensioned, displaying the following information:
7
1. Lot lines and dimensions.
2. Location and height of all buildings, structures, aboveground utilities
and trees on the lot, including both existing and proposed structures
and guy wire anchors.
3. Location and height of all adjacent buildings, structures and
aboveground utilities and trees located within three hundred fifty (350)
feet of the exterior boundaries of the property in question.
4. An elevation drawing of the premises accurately depicting the
proposed WECS and its relationship to structures on the subject site
and adjacent lots.
5. Existing and proposed setbacks of all structures located on the
property in question.
b. Additional Submittal Requirements. In addition to the information required
elsewhere in this ordinance, development applications for WECS shall include
the following supplemental information:
1. A significant tree plan in conformance with Chapter 1127.04, Subd. 1,
showing the loss of significant trees within the construction area for the
WECS;
2. A letter or copy of the review response from the Federal Aviation
Administration concerning the development application and their
requirements for warning devices, height restrictions, etc;
3. The technical specifications for the WECS including, but not limited to,
the type, height, blade length, operating parameters, the anticipated
sound level and the property line, and lighting protection; and
4. Clearance distance between the farthest extensions of the WECS
blades to the property lines.
Subd. 6. Criteria for Approval.
a. Declaration of Conditions. The Planning Commission may recommend and
the City Council may impose such conditions on the granting of a WECS
conditional use permit as may be necessary to carry out the purpose and
provisions of this Subdivision. The Council must consider the following
criteria in determining whether to grant or deny a conditional use permit for a
Wind Energy Conversion System (WECS):
1. The proposed WECS compliance with the standards described in this
subdivision;
8
2. The potential for the WECS to cause a condition that may pose an
unreasonable threat or cause unreasonable damage to any other
property or person; and
3. The proposed WECS impact on the environment and on the visual
image of the surrounding area.
Subd. 7. Abandonment: A WECS that is allowed to remain in a nonfunctional or
inoperative state for a period of twelve (12) consecutive months, and which is not
brought in operation within the time specified by the City, shall be presumed
abandoned and may be declared a public nuisance subject to removal at the
expense of the operator.
9
Item No. 7.C
Meeting Date: January 26, 2015
Type of Business: Council Business
Administrator Review: _______
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Mark Beer, Finance Director
Item Title/Subject: Resolution 8367 Approving Transfers Between Funds
for 2014
The City Council included a variety of transfers between funds as part of the 2014 budget.
They are listed in the attached resolution in the Budget column. Resolution 8367 formally
authorizes the listed transfers between funds in the Actual column for the year 2014.
Some of the budgeted transfers can be adjusted. The Council can direct staff to make
additional changes if it desires.
The transfer from the Special Projects Fund ($90,000) to the General Fund can be
cancelled to preserve fund balance in the Special Projects Fund. The General Fund has a
surplus due to higher building permit revenues, higher franchise fee revenue, conduit debt
issuance fees, LGA was received at the promised amount, and department expenditures
were slightly below budget for most departments. Staff has discussed with Council the
possibility of transferring this surplus to the Special Projects Fund. General Fund transfers
created the Special Projects Fund many years ago. Staff recommends transferring
$825,000 from the General Fund. The Debt service fund will make a final debt payment on
February 1, 2015. Staff recommends transferring $87,000 to the Special Projects fund.
Transfers from the General Fund to the Community Center fund can be reduced by $5,000
due to better fund performance.
The transfer from TIF District 2 to TIF District 1 will off-set a court petition settled at the end
of 2014. Transfers from TIF Districts 2 and 3 to support the EDA operations and projects
can be reduced to not exceed $10,000 each, some of the budgeted activities in the EDA
fund did not occur thus reducing the need for a higher transfer amount. Transfers from TIF
District 5 to the EDA fund should be adjusted to correspond to 5% of the increment
available to be paid. Staff is recommending approval of resolution 8367 approving
transfers between funds.
Respectfully Submitted,
____________________
Mark Beer
RESOLUTION NO. 8367
CITY OF MOUNDS VIEW
COUNTY OF Ramsey
State of Minnesota
APPROVING TRANSFERS BETWEEN FUNDS FOR 2014
WHEREAS, the City has adopted budgets for various funds for 2014 that included
inter-fund transfers for various purposes; and
WHEREAS, it is possible to adjust some of the transfers from the originally
budgeted amounts; and
WHEREAS, some equipment in the General fund was not purchased; and
WHEREAS, the General fund saw favorable operating results providing an
opportunity to restore some of the fund balance in the Special Projects Fund; and
WHEREAS, results in the Community Center Fund were better than expected; and
WHEREAS, some activities budgeted for in the Economic Development Authority
Fund did not occur which eliminates the need to make the full budgeted transfers; and
WHEREAS, TIF District 5 transfer should reflect 5% of the increment collected; and
WHEREAS, the Debt service fund will make a final payment leaving a balance that
can be transferred to the Special Projects Fund.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View that the following transfers for the calendar year 2014 are hereby approved up to the
amounts listed in the Actual column and the General, TIF Districts 1, 2, and 5, Special
Projects, and Debt Service Fund budgets are amended for the additional transfer amounts:
Page 2, Resolution 8367
From To Budget Actual
Water Fund General Fund $69,393 $69,393
Sewer Fund General Fund 54,962 54,962
Street Light Fund General Fund 2,462 2,462
Storm Water General Fund 7,168 7,168
Special Projects Fund General Fund 90,000 -
Vehicle & Equipment General Fund 81,600 38,316
General Fund Community Center 170,000 165,000
General Fund Special Projects - 825,000
Debt Service Fund Special Projects - 87,000
General Fund Vehicle & Equipment 100,000 100,000
Water Fund Vehicle & Equipment 60,000 60,000
Sewer Fund Vehicle & Equipment 36,000 36,000
Storm Water Fund Vehicle & Equipment 16,000 16,000
Water Fund Street Improvement Fund 85,000 -
Sewer Fund Street Improvement Fund 140,000 140,000
Storm Water Fund Street Improvement Fund 75,000 75,000
Vehicle & Equipment Water Fund 72,000 72,000
TIF District #2 TIF District #1 - 48,038
TIF District #2 EDA 101,389 10,000
TIF District #3 EDA 101,389 10,000
TIF District #5 EDA 64,958 70,760
Total $1,327,321 $1,860,099
Passed and adopted this 26th day of January, 2015.
_____________________________
Joe Flaherty, Mayor
ATTEST:
_____________________________
Jim Ericson, City Administrator
(seal)
Item No: 7D
Meeting Date: January 26, 2015
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Don Peterson, Public Works Supervisor
Item Title/Subject: Resolution 8368 Rescinding Previously Approved Resolution 8366
and Reapproving the Energy Savings Partnership (ESP) for the
Community Center, City Hall and Trail Lights
Background:
The Community Center was constructed in three phases between 1997 and 1998. Construction
for the center utilized portions of the existing Bel-Rae Ballroom building that occupied the site
prior to construction. Unfortunately, there were a number of construction and design issues that
occurred during and after construction of the facility. Since completion, there have been many
issues related to the HVAC system at the Community Center that have required many staff
hours and expenses to diagnose and repair.
Since 1997, five roof top units have been replaced: RTU #1, #2, #3, #4 and #8. The other units
are either 1997 or 1998 vintage. The life expectancy for these RTUs is 15 years, currently the
units are pushing 17 plus years of service. Some of the units run at a constant temp 24 hours a
day, 7 days a week.
After the recent replacement of RTU #1, #2 and #8, staff understood the Council’s direction to
avoid any further major expenses at the Community Center. Staff met with Trane and reviewed
the inspections reports to try and prioritize the repairs and/or replacements. Currently the
Kitchen MUA unit needs repairs and/or replacement. This was placed in the 2015 Budget in
special projects fund 480-4180-7050 at a cost of $25,000. Staff and Trane realized that more
attention was still needed to address the ongoing equipment repairs and the comfort levels at
the community center along with some programing and operational issues.
Staff started working with Trane to find other funding sources to make the needed repairs and
upgrades to the HVAC system and controls at the Community Center. A program was found
called ESP (Energy Savings Partnership) and is administrated by the St. Paul Port Authority.
This program is an appropriation lease program, requiring no up-front funding by the City. Some
key points to the funding are:
• Project needs to be $50,000 or more
• Under 15 year payback
• 3% or less financing (2.9% for under 10 years)
• Needs to be a public entity that owns the site
• Will be funded on energy and energy savings
• Funding does not show up on the city budget as debt
• TCPN can provide competitive bid requirements
Originally only the HVAC system at the Community Center was considered. As this program
was explored, we discovered the City could take advantage of additional energy savings. Now
more components in the building are being considered including interior and exterior lighting,
new RTUs with upgraded controls. In discovering what the ROI (return on investment) was for
the Community Center, we expanded the program to include City Hall, the Park Buildings and
the trail lights along County Road 10.
ESP Reapproval Report
January 26, 2015
Page 2
Currently the following items are being proposed to be replaced with this Energy Savings
Partnership:
• Community Center Interior lighting retrofit and upgrades (LED)
• Community center exterior lighting retrofit and upgrades
• Replace RTU #3,#5, #6 and #7 & kitchen MUA with BAS upgrades
• City Hall HVAC controls
• City Hall Lighting to T-8
• City Hall boiler / hot water heater upgrades
• City Hall & Community Center install 40kW solar panel systems
• Trail Lights upgrade to LED
Discussion:
Staff reviewed the Energy Savings Partnership program with the city Council at the January 5,
2015, W ork Session and presented it for approval at the January 12, 2015, City Council
meeting. After the January 12, 2015, Council meeting, staff met with Trane to review the
contract, scope of work and financial documents. During this meeting it was discovered that an
error was made in the staff report and the resolution regarding the total project amount. The
report had indicated total cost of the project of $577,959.00. The actual amount of the project as
noted in the spread sheet presented at the January 5, 2015, work session is $874,964.00. The
City Administrator was made aware of this error after staff met with Trane. The City
Administrator indicated that this project would need to be brought back to the City Council at the
January 26, 2015, meeting to rescind Resolution 8366 and to reapprove the authorization with
the corrected contract amount noted.
Recommendation:
Staff recommends the City Council approve Resolution 8368 which rescinds previously
approved Resolution 8366 and reapproves an agreement between the City of Mounds View and
Trane Building Services for an Energy Savings Partnership administered by the St. Paul Port
Authority. The Program includes replacement of RTU #3, 5, 6, and 7; upgrade of the controls for
the units; replacement of the kitchen make up air unit; upgrade the lighting on the interior and
exterior to LED bulbs and controls as needed; upgrade the HVAC controls at City Hall; install
LED bulbs at an Energy efficient T-8 were applicable; retrofit all trail lights along County Road
10 to LED; and Install two 40kW solar panel units--one at City Hall the other at the Community
Center. The program will be paid for with the energy savings realized. Total cost of the project is
$874,964.00. All equipment and supplies will be purchased under TCPN number 32-10012-15-
001.
Respectfully submitted,
Don Peterson
Interim Public Works Director
Attachment:
Scope of work
Mounds View Community Center
HVAC
Replace Rooftop Units 3,5,6,7. RTU’s 3, 5, and 7 will be replaced with like for like higher
efficiency units. RTU 6 has been resized to match the cooling load needs and will be replaced
with a smaller 50 ton unit including dehumidification. The Kitchen Make Up Air Unit will be
replaced with like for like size unit. All units have 5 year parts and labor warranty coverage.
Cottonwood Screens will be added on ALL rooftop units upon completion of replacing the
proposed RTU’s. The existing BAS components serving the existing rooftop units (RTU 3,5,6,
7) and VAV’s will be upgraded to integrate into the Trane SC system. New CO2 and room
sensors will match those completed in previous upgrade projects. The new Kitchen Make Up Air
unit and (5) existing exhaust fans will be added to the Trane BAS system. Custom programming
and scheduling will be completed in the Trane SC system for optimal energy savings. The
Tracer ES server will be installed and graphics will be updated to include an energy dashboard
for the City to display if desired. Trane will incorporate a permanent data logger to allow future
collection and trending of electrical data for future trending and analysis. Upon completion of the
building controls and rooftop unit phases the Air System will be balanced and verify that the
designed airflow is being delivered to each space.
RTU 3 will be saved for the owner to keep as a spare unit for future use. Trane will remove the
unit from the roof and place on a pallet and assist the city with transporting and storing the unit
at Public Works for future use.
Interior Lighting
Relamp, retrofit and/or replace all existing interior light fixtures with LED. As examples; fixtures
with 4’ T8 lamps will be retrofitted and relamped with 4’ LED tubes, Metal Halide fixtures will be
replaced with LED fixtures and incandescent fixtures will be relamped/ retrofitted with LED
lamps. The Event Center dimmer controllers will be upgraded to accommodate the operation of
the LED lights. All fixtures and bulbs will be approved by city representative.
Exterior Lighting
Replace and retrofit 5 wall pack lights and 19 parking lot pole lights with LED lamps and
equipment. All fixtures and bulbs will be approved by city representative.
40 kW Solar PV Rooftop System
Supply & install one 40 kW solar photovoltaic system on the roof of the Mound View Community
Center. This system includes 100 – 410 watt ten-K Solar manufactured; Minnesota made
modules as well as 100 reflector panels. This flat roof system is a non-penetrating system that is
ballasted and made to set on the existing roof system. The system includes micro inverters, a
production meter and all of the system operating components and equipment that are required
between the solar PV modules and the Xcel Energy meter. The system includes an online, real-
time production monitoring system. 10 year annual service inspections and cleaning will be
provided to ensure that the system is performing as designed and that all warranties are
applicable. A structural analysis will be conducted before the installation begins to ensure that
the roof and structure have the proper load ratings. The cities current roofing engineer (Inspect)
will be consulted about the solar panel system.
Mounds View City Hall
HVAC
Trane will furnish and install an economizer on the existing Trane 15 ton Rooftop Unit and add
cottonwood Screens to all the existing Rooftop Units. The existing duct work and diffusers
located on the West side of the office will be modified to accommodate slot diffusers in place of
the square 2x2 lay ins to allow for better air flow in those spaces. In the boiler room the existing
hot water piping that is not insulated will be covered with fiberglass insulation to meet current
energy codes. The existing Trane Tracker system will be replaced with a Trane SC system
(same as Community Center) and integrated into the Trane SC system. New space and CO2
sensors will be installed and new controllers will be installed on the existing VAV’s. New controls
will be added to the existing boilers to allow integration to the Trane SC controls. The existing
sump pump will be monitored by The Trane SC. Custom programming and scheduling will be
completed in the Trane SC system for optimal energy savings. The Tracer ES graphics will be
updated to include an energy dashboard for the City to display if desired. Trane will incorporate
a permanent data logger to allow future collection and trending of electrical data for future
trending and analysis. Upon completion of the duct and controls work an Air balance and Water
balance will be completed to verify that the designed air and hydronic flow is being delivered to
the spaces
Interior and Exterior
Relamp, retrofit and/or replace all existing interior and exterior light fixtures with LED and low
wattage fluorescent lamps. All existing 32 watt fluorescent fixtures will be relamped with low
wattage lamps, all interior recessed cans to be replaced with LED and all exterior poles and wall
packs to be replaced with LED equipment. All fixtures and bulbs will be approved by city
representative.
40 kW Solar PV Rooftop System
Supply & install one 40 kW solar photovoltaic system on the roof of the Mound View City Hall.
This system includes 100 – 410 watt ten-K Solar manufactured, Minnesota made modules as
well as 100 reflector panels. This flat roof system is a non-penetrating system that is ballasted
and made to set on the existing roof system. The system includes micro inverters, a production
meter and all of the system operating components and equipment that are required between the
solar PV modules and the Xcel Energy meter. The system includes an online, real-time
production monitoring system. 10 year annual service inspections and cleaning will be provided
to ensure that the system is performing as designed and that all warranties are applicable. A
structural analysis will be conducted before the installation begins to ensure that the roof and
structure have the proper load ratings. The City’s current roofing engineer (Inspect) will be
consulted about the solar panel system.
Mounds View Path and Decorative Pole Lights
Replace and retrofit 14 decorative pole lights and 95 park and pathway pole lights with LED
lamps and equipment. All fixtures and bulbs will be approved by city representative.
RESOLUTION 8368
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION RESCINDING PREVIOUSLY APPROVED RESOLUTION 8366 AND
REAPPROVING THE ENERGY SAVINGS PARTNERSHIP (ESP) FOR THE
COMMUNITY CENTER, CITY HALL AND TRAIL LIGHTS
WHEREAS, there have been many issues related to the HVAC system at the
Community Center that have required many staff hours and expenses to diagnose and
repair; and,
WHEREAS, the City Council’s direction was to avoid any further major expenses
at the Community Center; and,
WHEREAS, Staff realized that more attention was still needed to address the
ongoing equipment repairs and the comfort levels at the Community Center along with
some programing and operational issues; and,
WHEREAS, Staff met with Trane and reviewed the inspection reports to try and
prioritize the repairs and/or replacements; and,
WHEREAS, Staff started working with Trane to find other funding opportunities to
make the needed repairs and upgrades to the HVAC system and controls at the
Community Center; and,
WHEREAS, a program was identified called ESP (Energy Savings Partnership)
administrated by the St. Paul Port Authority, an appropriation lease program; and,
WHEREAS, the City Council of the City of Mounds View understands the
significant cost savings and benefits of the ESP program in order make the necessary
repairs and upgrades to the HVAC system and controls; and,
WHEREAS, the City Council approved Resolution 8366 at its January 12, 2015,
City Council meeting which indicated an incorrect total project cost of $577,959.00; and,
WHEREAS, Staff reviewed the project and contract with Trane, the authorized
contractor, and it was discovered an error was made in the staff report and in
Resolution 8366 regarding the total project cost; and,
WHEREAS, the correct total cost of the project is $874,964.00, which will be
funded by the projected energy savings realized, and all equipment and supplies will be
purchased under TCPN Number 32-10012-15-001.
Res. 8368
Page 2
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Mounds View does hereby rescind Resolution 8366 for the ESP program in the amount
of $577,959.00.
NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the
City of Mounds View approves entering into an agreement with Trane Building Services,
in the amount of $874,964.00, to administer the Energy Savings Partnership as follows:
1. Community Center Interior lighting retrofit and upgrades (LED)
2. Community Center exterior lighting retrofit and upgrades
3. Replace RTU #3, #5, #6 and #7 & kitchen MUA with BAS upgrades
4. City Hall HVAC controls
5. City Hall Lighting to T-8 and LED upgrades
6. City Hall boiler control upgrades
7. City Hall and Community Center install one (1) at each site 40kW solar panel
system
8. Trail Lights upgrade to LED
NOW, THEREFORE, BE IT FURTHER RESOLVED that the Mayor and City
Administrator are hereby authorized and directed to execute all appropriate documents
to effectuate the actions contemplated by this Resolution.
NOW, THEREFORE, BE IT FINALLY RESOLVED that the Mayor and City
Administrator, staff and consultants are hereby authorized and directed to take any and
all additional steps and actions necessary or convenient in order to accomplish the
intent of this Resolution.
Adopted this 26th day of January, 2015.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(seal)
Item No: 7E
Meeting Date: January 26, 2015
Type of Business: CB
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Don Peterson, Interim Director of Public Works
Item Title/Subject: Resolution 8369 Approving the Purchase of a Tymco 500X
Street Sweeper (Updated as of 1/26/2015 at 1pm)
Background/Discussion:
A responsibility of the Public Works Department is overseeing and maintaining the
storm water infrastructure which entails compliance with the MS4 Permit. The permit is
the result of the Clean Water Act adopted by the Federal Government in 1974. Within
the MS4 permit there are best management practices (BMPs) the City has put in place
to comply with the permit. One of the many BMPs implemented is the practice of
keeping debris out of the lakes and streams by sweeping the streets. Due to the many
Storm Water Infiltration devices (SIP) installed the Public Works Department has taken
a more aggressive approach to this BMP by sweeping, on an average, of 6-7 times
during the spring, summer and fall seasons. (More sweeping will occur if build up is
evident along the gutter lines.)
Discussion:
The current sweeper was purchased in 2005 and has received heavy use in the last five
years. Due to the harsh environment the sweeper has had many repairs during the past
10 years of service. While some of the repairs are considered routine, other repairs
have been considered major, and have cost over $4,000.00. Future necessary repairs
will be required to include: the debris box I showing weakness due to holes in areas of
the box; the main fan and bearings will need to be replaced this year along with routine
items such as, but not limited to, side brooms and rubber dirt deflectors.
Staff has met with many vendors and have test driven sweepers. Staff has also
conversed with other City Public Works Staff for their input.
Environmental Equipment and Services, Inc. of Elko, MN, is a vendor on the MN
Cooperative Purchasing Venture (CPV), Contract S-843(5) and has submitted a quote
for a new Tymco 500X Sweeper with options for $259,890.00, sales tax of $16,892.85,
for a total of $276,782.00. Staff has received a quote from Environmental Equipment
and Services, Inc, for the Cities Elgin Crosswinds sweeper for a buy-back of the current
sweeper of $61,200.00. The final cost for the Tymco 500X Sweeper would be
$215,582.00. The 2015 adopted budget has the purchase of a street sweeper in
account 745-4417-7030 for $210,000.00. Also in the 2015 budget is $4,000.00 for
repairs to the street sweeper fund 745-4417-5130 and $2,500 in fund 745-4417-1230,
$2,500.00. Using these two accounts will offset the difference. Since the unit is new it
will be under warranty for one year on parts and labor. Only brooms and dirt deflectors
may need to be replaced.
Item 07E
January 26, 2015, City Council Meeting
Page 2
Recommendation:
Staff is recommending the purchase of the Tymco 500X Sweeper from Environmental
Equipment and Services, Inc. of Elko, MN, a vendor on the MN Cooperative Purchasing
Venture (CPV), Contract S-843(5), in the amount of $259,890.00, with taxes of
$16,892.85 for total cost of $276,782.00. Staff also recommends approving with the
buy-back quote from Cities Elgin Crosswinds of $61,200.00. Making the final sweeper
cost of $215,582.00 will be deducted from account 745-4417-7030, $210,000.00, 745-
4417-5130, $4,000.00 and account 745-4417-1230, $1,582.00
Respectfully submitted,
Don Peterson
Interim Director of Public Works
RESOLUTION 8369
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING THE PURCHASE OF A TYMCO 500X STREET SWEEPER
WHEREAS, the Public Works Department is overseeing and maintaining the
storm water infrastructure which entails compliance with the MS4 Permit, and;
WHEREAS, within the MS4 permit there are best management practices
(BMPs), one of the many BMPs implemented is the practice of keeping debris out of the
lakes and streams by sweeping the streets, and;
WHEREAS, with the many Storm Water Infiltration devices (SIP) installed, the
Public Works Department has taken a more aggressive approach to this BMP by
sweeping on a more frequent basis, and;
WHEREAS, the current sweeper was purchased in 2005 and has received heavy
use in the last five years and due to the harsh environment the sweeper performs its
work it has resulted in many repairs during these past 10 year of service, and;
WHEREAS, the City Council included in the 2015 adopted budget a new
sweeper at a cost of $210,000.00, and;
WHEREAS, the City received a quote from Environmental Equipment and
Services, Inc. of Elko, MN for a Tymco 500X Sweeper for $259,890.00 not including
sales tax, and;
WHEREAS, the City also received a quote from Environmental Equipment and
Services, Inc, for the Cities Elgin Crosswinds sweeper for a buy-back of $61,200.00
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Mounds View, Ramsey County, Minnesota as follows:
1) Approves the purchase of a Tymco 500X Sweeper from Environmental
Equipment and Services, Inc. of Elko, MN. Off the MN Cooperative
Purchasing Venture (CPV), Contract S-843(5) in the amount of
$259,890.00, not including sales tax or vehicle registration fees.
2) Approve the quote for the buy-back of the Cities Elgin Crosswinds
Sweeper for $61,200.00
3) With the buy-back of the Cities Elgin Sweeper the total cost for the
Tymco 500X sweeper from Environmental Equipment and services of
Elko MN is $215,582.00, including sales tax not vehicle registration
fees. The purchase will be funded from account 745-4417-7030, with
an adopted 2015 budgeted amount of $210,000.00, as well as account
745-4417-5130,$4,000.00 and account745-4417-1230, $1,582.00.
Resolution 8369
Page 2
Adopted this 26th day of January, 2015.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(seal)
Item No: 7F
Meeting Date: January 26, 2015
Type of Business: CB
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Don Peterson, Interim Director of Public Works
Item Title/Subject: Resolution 8370 Approving the Purchase of Two (2) Toro
Ground Master 4000 Mowers
Background/Discussion:
A responsibility of the Public Works Department includes overseeing the Park
maintenance. The Parks Department mows over 138 acres of turf weekly during the
spring, summer and fall seasons. The Department uses several different mowers to
perform the necessary work. Currently in use is a 2002 Toro Grounds Master (this unit
came from the Bridges Golf Course), a 2006 Jacobsen 9016 (best suited for a large
irrigated area such as a golf course or commercial properties), and a Jacobsen Turfcat
(which will remain in the fleet).
While some of the mowed turf areas are irrigated, which make the mowing easier on the
equipment many areas are not, creating additional wear and tear on the mowers.
Historically the mowers were on a (7) year replacement budget cycle but over the recent
years, these units were put on a (15) year replacement cycle.
Discussion:
Staff has inspected the mowers and there are a number of costly 2015 repairs that will
be required on both the 2002 Toro Grounds Master and the 2006 Jacobsen 9016
mowers. The 2002 Toro Grounds Master will require a transmission, approximately
$3,500.00, for this went out in the fall of 2014. Repairs to the 2006 Jacobsen are
estimated to cost approximately $6,950.00.
It was determined and recommended by the previous Director of Public Works to have
these mowers replaced in 2015.
Staff reviewed the various mowers available on the MN Cooperative Venture
Purchasing program (CPV). Vendors were contacted and demonstrations ensued to
determine the proper equipment that best fit the needs of the City.
Staff received a quote from MTI Distributing, Inc., of Brooklyn Center, MN for (2) Toro
GM 4000 mowers with options such as mulching kits, and road safety lights. The quote
for (2) mower’s is $114,423.92. The adopted 2015 budget includes $115,000.00 for
replacement mowers in account 460-4360-7030.
MTI Distributing, Inc. also included a quote for trade-in values of $20,775.00 for the
2002 Toro Grounds Master and the 2006 Jacobsen 9016 and which also included older
equipment that is not in use by the City; a spray foam cart and a cart with a power
aerator.
Item 7F
January 26, 2015, City Council Meeting
Page 2
The total mower purchase cost is $93,648.92; $21,351.08 under budget.
Recommendation:
Staff is recommending the purchase of (2) Toro Grounds Master 4000 mowers from MTI
Distributing, Inc., of Brooklyn Center, MN, a vendor on the MN Cooperative Purchasing
Venture program, in the amount of $114,423.92. Also included with the quote from MTI
Distributing, Inc. is a trade-in amount of $20,775.00 for the 2002 Toro Grounds Master
and the 2006 Jacobsen 9016 mowers along with a spray foam cart and a cart with a
power aerator, equipment not in use by the City. The total cost for the mowers is
$93,648.92 to be budgeted from 460-4360-7030. Staff is also requesting a 5%
contingency, $4,682.45, for any unforeseen expenditures regarding the implementation
of the mowers.
Respectfully submitted,
Don Peterson
Interim Director of Public Works
RESOLUTION 8370
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING THE PURCHASE OF TWO (2)
TORO GROUND MASTER 4000 MOWERS
WHEREAS, the Public Works Department oversees the Park maintenance, and
the Parks Department mows over 138 acres of turf weekly during the spring, summer
and fall seasons; and
WHEREAS, the Department uses several different mowers to perform the
necessary work and some of the mowed turf areas are irrigated, which make the
mowing easier on the equipment many areas are not, creating additional wear and tear
on the mowers; and
WHEREAS, Staff has inspected the mowers and there are a number of costly
2015 repairs required; and
WHEREAS, it was determined and recommended by the previous Director of
Public Works to have these mowers replaced in 2015, and;
WHEREAS, Staff received a quote from MTI Distributing, Inc., of Brooklyn
Center, MN for (2) Toro GM 4000 mowers with options such as mulching kits, and road
safety lights, the quote for (2) mower’s is $114,423.92, and;
WHEREAS, staff also received a quote for trade-in values of $20,775.00 for the
2002 Toro Grounds Master and the 2006 Jacobsen 9016 and which also included older
equipment that is not in use by the City; a spray foam cart and a cart with a power
aerator, and;
WHEREAS, the total mower purchase cost is $93,648.92; $21,351.08 under
budget.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Mounds View, Ramsey County, Minnesota as follows:
1) The City Council approves the purchase of (2) Toro Grounds Master 4000
mowers from MTI Distributing, Inc., of Brooklyn Center, MN, a vendor on the MN
Cooperative Purchasing Venture program.
2) The City Council accepts the quote from MTI Distributing, Inc. on the trade-in
amount of $20,775.00 for the 2002 Toro Grounds Master and the 2006 Jacobsen
9016 mowers along with a spray foam cart and a cart with a power aerator.
3) The total cost for the new mowers is $93,648.92 to be budgeted from 460-4360-
7030. Staff is also requesting a 5% contingency, $4,682.45, for any unforeseen
expenditures regarding the implementation of the mowers.
Resolution 8370
Page 2
Adopted this 26th day of January, 2015.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
SEAL:
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1
CITY OF MOUNDS VIEW 2
RAMSEY COUNTY, MINNESOTA 3
4
Regular Meeting 5
January 5, 2015 6
Mounds View City Hall 7
2401 Highway 10, Mounds View, MN 55112 8
7:02 P.M. 9
10
11
1. MEETING IS CALLED TO ORDER 12
13
2. PLEDGE OF ALLEGIANCE 14
15
3. ROLL CALL: Flaherty, Gunn (arrived at 7:26 p.m.), Hull, Meehlhause, Mueller 16
17
NOT PRESENT: None 18
19
4. APPROVAL OF AGENDA 20
A. Monday, January 5, 2015, City Council Agenda. 21
22
MOTION/SECOND: Mueller/Meehlhause. To Approve the Monday, January 5, 2015, agenda as 23
presented. 24
25
Ayes – 4 Nays – 0 Motion carried. 26
27
5. PUBLIC INPUT 28
29
None. 30
31
6. SPECIAL ORDER OF BUSINESS 32
A. Oath of Office for Mayor Joe Flaherty 33
34
City Administrator Ericson administered the Oath of Office to Mayor Joe Flaherty. 35
36
B. Oath of Office for Councilmember Al Hull 37
38
City Administrator Ericson administered the Oath of Office to Council Member Al Hull. 39
40
C. Oath of Office for Councilmember Carol Mueller 41
42
City Administrator Ericson administered the Oath of Office to Council Member Carol Mueller. 43
44
7. COUNCIL BUSINESS 45
Mounds View City Council January 5, 2015
Regular Meeting Page 2
A. Resolution 8351, Selection of the Acting Mayor, Treasurer and Official 1
Depositories for 2015. 2
3
City Administrator Ericson noted this was a housekeeping item and requested the Council select 4
an Acting Mayor, Treasurer and official depository for 2015. 5
6
Council Member Mueller indicated she was willing to serve as the Acting Mayor in 2015. 7
8
MOTION/SECOND: Meehlhause/Hull. To Waive the Reading and Adopt Resolution 8351, 9
Selection of the Acting Mayor (Council Member Mueller), Treasurer and Official Depositories 10
for 2015. 11
12
Ayes – 4 Nays – 0 Motion carried. 13
14
B. Resolution 8352, Appointing City Council Members and City Staff as 15
Representatives for City Commissions and Other Organizations. 16
17
City Administrator Ericson requested the Council approve the appointment of City Council 18
members and City Staff as representatives for City Commissions and other organizations. 19
20
Mayor Flaherty reported Council Member Mueller currently represents the City on the Ramsey 21
County League of Local Government. Council Member Mueller was happy to continue serving. 22
23
Mayor Flaherty questioned who wanted to serve on the Blaine, Mounds View, Spring Lake Park 24
Fire Relief Board. Council Member Gunn was recommended for this position. 25
26
Mayor Flaherty asked who was willing to serve on the Human Resources Committee. Council 27
Member Hull and Council Member Meehlhause were willing to continue on this committee. 28
29
Council Member Meehlhause indicated he could serve as the representative for the Metro North 30
Tourism Board (Twin Cities Gateway) and suggested Business Development Coordinator Brian 31
Beeman serve as the alternate. 32
33
Council Member Meehlhause was interested in serving on the YMCA Advisory Committee and 34
Council Member Hull would be the alternate. 35
36
Council Member Meehlhause suggested Finance Director Beer serve as the representative for the 37
North Suburban Cable Commission. He believed that this would allow the City to have an 38
invested member with a financial background. Finance Director Beer explained that he would 39
not be available to attend the Thursday evening meetings. He indicated he could fill in during the 40
interim or could serve as the alternate. 41
42
Mayor Flaherty stated he would be willing to serve as the North Suburban Cable Commission 43
representative with Finance Director Beer and Council Member Meehlhause serving as the 44
alternates. 45
Mounds View City Council January 5, 2015
Regular Meeting Page 3
1
Council Member Meehlhause would continue as the representative for Northeast Youth and 2
Family Services. Mayor Flaherty would be the alternate. 3
4
Council Member Mueller would serve as the representative for the League of Minnesota Cities 5
with Mayor Flaherty serving as the alternate. 6
7
Mayor Flaherty would represent the City in the North Metro Mayor’s Association with Council 8
Member Mueller serving as the alternate. 9
10
The Mounds View Business Council would be represented by Council Member Mueller and 11
Council Member Meehlhause. 12
13
Council Member Gunn was selected to serve on the I-35W Coalition and Council Member Hull 14
would serve as the alternate. 15
16
Mayor Flaherty was interested in serving on Metro Cities with City Administrator Ericson. 17
18
Council Member Hull was willing to serve as the representative for the Anoka County Fire 19
Protection Board, with Council Member Gunn serving as the alternate. 20
21
MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 8352, 22
Appointing City Council Members and City Staff as Representatives for City Commissions and 23
Other Organizations. 24
25
Council Member Meehlhause reported he would be willing to serve as the Council liaison for the 26
Planning Commission, Park and Recreation and EDC. 27
28
Mayor Flaherty explained that liaisons were eliminated four or five years ago and this 29
responsibility was placed on staff. However, he appreciated Council Member Meehlhause’s 30
willingness to serve the Council in this capacity. 31
32
The Council supported Council Member Meehlhause serving as a Council Representative to 33
Committees and Commissions at the Planning Commission, Park and Recreation and EDC 34
meetings. 35
36
Council Member Gunn arrived at the meeting. 37
38
Ayes – 5 Nays – 0 Motion carried. 39
40
C. Resolution 8353, Approving Severance for Public Works Director Nick 41
DeBar. 42
43
City Administrator Ericson stated Nick DeBar has resigned his position as Public Works Director 44
with the City effective December 19, 2014. He worked for the City for almost six years. He 45
Mounds View City Council January 5, 2015
Regular Meeting Page 4
reviewed the appropriate severance payout for Mr. DeBar’s sick leave and vacation time. He 1
recommended the Council approve a severance payout of $23,561.28. 2
3
MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8353, 4
Approving Severance for Public Works Director Nick DeBar. 5
6
Council Member Mueller wished Nick DeBar all the best and thanked him for his dedicated 7
service to the City of Mounds View. 8
9
Mayor Flaherty agreed and thanked Mr. DeBar for his many contributions to the City. 10
11
Ayes – 5 Nays – 0 Motion carried. 12
13
D. Resolution 8354, Accepting Miscellaneous Cash Donations for 2014. 14
15
Finance Director Beer explained that following State Statute the City had to accept any cash 16
donations made to the City through a Resolution. He reviewed the cash donations made in 2014 17
and recommended the Council adopt Resolution 8354. 18
19
MOTION/SECOND: Mueller/Mueller. To Waive the Reading and Adopt Resolution 8354, 20
Accepting Miscellaneous Cash Donations for 2014. 21
22
Council Member Mueller thanked Council Member Gunn for taking on the K9 demonstration at 23
Festival in the Park. 24
25
Council Member Meehlhause thanked all of the residents that contributed funds to the K9 unit in 26
2014. 27
28
Ayes – 5 Nays – 0 Motion carried. 29
30
8. Next Council Work Session: Immediately following this meeting 31
Next Council Meeting: Monday, January 12, 2015, at 7:00 p.m. 32
33
9. ADJOURNMENT 34
35
The meeting was adjourned at 7:38 p.m. 36
37
Transcribed by: 38
39
Heidi Guenther 40
TimeSaver Off Site Secretarial, Inc. 41
455729v1 SJR MU125-11
Kennedy 470 U.S. Bank Plaza
200 South Sixth Street
Minneapolis MN 55402-1458
(612) 337-9300 telephone
(612) 337-9310 fax
http://www.kennedy-graven.com
Affirmative Action, Equal Opportunity Employer
Graven
C H A R T E R E D
SCOTT J. RIGGS
Attorney at Law
Direct Dial (612) 337-9260
Email: sriggs@kennedy-graven.com
MEMORANDUM
Date: January 22, 2015
To: James Ericson, City Administrator
From: Scott J. Riggs, City Attorney
Re: Mounds View Project Status Report
MU125-11: Administration. General discussions with staff regarding various City matters.
Review proposed veterinary hospital contract and provide comments to City staff.
Review and research sidewalk/parking space matter and consult with City staff
regarding same. Matters are presently pending.
MU125-12: Finance Department. Work is being performed on a conduit bond issue for Catholic
Eldercare. Coordinate logistics with City staff regarding same. Draft resolution and
draft and publish a notice of public hearing. Consult with City staff regarding
possible lobbying activity in 2014. Matter is presently pending.
MU210-35: Mounds View Community Center. Review proposed ATM agreement and provide
comments to City staff. Review possible mediation matter and consult with City staff
regarding same. Review energy savings program issues and approvals and consult
with City staff regarding same. Matters are presently pending.
MU210-107: Telecommunication and Franchise Matters. Review ongoing correspondence
regarding cable television franchise (Comcast). Consult with City staff regarding
same. Matter is presently pending.
MU210-111: Personnel Matters. Consult with City staff regarding disability benefits, FMLA,
ADA, health insurance benefits and workers’ compensation issues. Consult with City
regarding health insurance inquiry from a former City employee. Matter is presently
pending.
MU210-220: DVS Investigation. Consult with City Council and City staff regarding matter.
Attend meetings. Review data practices request. Matter is presently pending.
&
James Ericson
January 22, 2015
Page 2
455729v1 SJR MU125-11
MU210-221: LMCIT/DVS General. Several notices of legal claims have been presented to the
City and have been tendered for defense by the League of Minnesota cities Insurance
Trust. Consult with City staff and City Council. Consult with LMCIT attorneys.
Matters are presently pending.
MU210-233: TCAAP Sanitary Sewer Matter. Consult with City staff regarding same. Attend
meetings with City staff and other interested parties. Matter is presently pending.
SJR:jms