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Home My WebLink AboutAgenda Packets - 2015/02/23CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, February 23, 2015 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS 7. COUNCIL BUSINESS A. 7:05 p.m. Public Hearing to Consider the Pavement Rehabilitation and Drainage Improvements for Mustang Drive and Mustang Circle B. Resolution 8377, Approving Plans and Specifications for 2015 SUIP - Area H C. Resolution 8378, Approving the 2015 City Council Priorities D. Resolution 8380, Approving Additional Design Services, Bidding Documents, and Authorizing Advertisement for Bids for the 2015 Masonry Restoration at the Ground Reservoir, Booster Station, and Well House No. 2 E. Resolution 8381, Approving the Bidding Documents, and Authorizing the Advertisement of Bids for the 2015 Seal Coat Project for Areas A, B, & C3 F. Introduction & First Reading of Ordinance 898, Amending City Code Chapter 607 in Regards to Storage of Fish Houses in Front Yard Areas 8. CONSENT AGENDA A. Resolution 8382, Accepting the Financing for the ESP Program 9. JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES A. January 12, 2015, City Council Minutes B. January 26, 2015, City Council Minutes 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff 1. Finance Quarterly Report C. Reports of City Attorney City Council Agenda Monday, February 23, 2015 Page 2 12. Next Council Work Session: Monday, March 2, 2015, at 7:00 p.m. Next Council Meeting: Monday, March 9, 2015, at 7:00 p.m. Town Hall Meeting: Monday, March 30, 2015, at 6:00 p.m. 13. ADJOURNMENT Item No:7A Meeting Date: February 23, 2015 Type of Business: CB Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Don Peterson, Interim Director of Public Works Item Title/Subject: Public Hearing for Mustang Drive/Mustang Circle Pavement Rehabilitation and Drainage Improvements Background/Discussion: Mustang Drive/Mustang Circle is a dead-end local municipal street segment located off Old Highway 8 in the southernmost part of Mounds View. This street segment serves eleven industrial and commercial properties in Mounds View. Many of these properties have large numbers of semi-truck traffic entering and exiting Mustang Drive/Circle and include freight distribution centers. Maintaining access to and limiting interruptions for these properties during construction is important and will require a phased approach. Pavement Improvements: Mustang Drive is approximately 1,550 feet in length and Mustang Circle is approximately 610 feet in length with a 135-foot diameter cul-de-sac. Both segments have concrete curb and gutter (MN/DOT Design B618) with a bituminous pavement surface measuring 36-feet wide (lip-to-lip of gutter). Mustang Drive was originally constructed in 1974 and Mustang Circle in 1979. Maintenance includes a seal coat in 1994 and pothole patching and skim coating. The current pavement is in poor condition with significant surface patching, potholes, and moderate to high severity traverse cracking. Curb and gutter is in fair to good condition. In late 2011, American Engineering Testing, Inc. (AET) performed geotechnical and pavement evaluation services on behalf of the City for Mustang Drive/Circle. AET’s ten pavement cores showed bituminous pavement thickness ranging from 4.25 to 7.5 inches and found stripping at multiple layer interfaces. AET recommends a pavement rehabilitation design (10-ton, 20-year ESAL of 2,000,000) as follows: 1. Mill bituminous surface to a depth of 3 inches; 2. Perform stabilized full depth reclamation to a depth of 6 inches asphalt/aggregate base; 3. Place 3.5 inches of bituminous wearing course in 2 lifts (Mix SPWEB440F). AET provided an alternative design option for Mustang Circle due to its better condition than Mustang Drive: 1. Mill bituminous surface to a depth of 3 inches; 2. Place 3 inches of bituminous wearing course in 2 lifts. There will be some sections of curb and gutter needing replacement or correction, however, the majority of curb and gutter is expected to remain undisturbed. Item 07A February 23, 2015, City Council Meeting Page 2 Storm Drainage: Street flooding at the intersection of Mustang Drive and Mustang Circle occurs on a frequent basis. This intersection is the low point on Mustang Drive and is the only location where drain inlets exist. An area of approximately 16.7 acres of the industrial park drains to these intersection inlets. Actual flooding is caused by the existing storm sewer system being unable to accommodate runoff from storm events as frequent as every one year. Flooding from these frequent storms cause shallow ponding in the street and the grass boulevard areas, larger storm events cause street ponding to a depth of about one foot that extends 70 feet to the north of the intersection. A significant contributor to this runoff is associated with the freight distribution property on the Southside of Mustang Drive. A drainage study was prepared in 2007 by Stantec (formerly Bonestroo) for Mustang Drive/Circle intersection. The study detailed the drainage issues and inadequacies, and also provided four options for improving flooding at this intersection. These options involve one or more improvements involving street grades, drain inlet and storm sewer modifications, and new storm ponds. Public Works is recommending an option where the existing street profile would be modified to direct excess runoff north along Mustang Circle, requiring reconstruction of the road profile to remove the high point located 70 feet north of the intersection. This will also require modifications to two existing entrance drives to match the revised curb line elevations. This option will direct excess flow to the existing low point in Mustang Circle. The existing drainage channel (ditch) west of the street may also need to be re-graded to provide adequate capacity. The following is the project schedule for Mustang Drive/Mustang Circle. • February 23, 2015 – Public Hearing • April 27, 2015 – Order Plans and Specifications • May 11, 2015 – Approve Plans and Advertise for Bids • June 8, 2015 – Award Contract • Construction Summer of 2015 • October, 2015 Assessment Hearing • November 1, 2015 Certificate of Assessments to County Auditor Funding: Improvements costs for Mustang Drive/Mustang Circle are being proposed to be assessed in accordance with Chapter 202 of the Municipal Code. A Public Hearing is scheduled tonight, February 23, 2015, at 7:05pm for Mustang Drive/Mustang Circle Pavement Rehabilitation and Drainage Improvements with the estimated total project cost of $610,000.00. Respectfully submitted, Don Peterson Interim Director of Public Works Item No: 07C Meeting Date: February 23, 2015 Type of Business: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, City Administrator Item Title/Subject: Resolution 8378 Approving City Council Priorities for 2015 Introduction: The City Council and department heads met at the Community Center on February 10, 2015, to review its previously adopted goals and priorities and to discuss new goals and priorities for 2015. From this meeting, a new list of goals and priorities was created. Discussion: The following represents Council priorities for 2015: • Consider targeted property acquisitions on a case-by-case basis to eliminate blight and to encourage redevelopment and land assembly; promote programs and opportunities to improve neighborhoods • Actively recruit new businesses, encourage business development and work with existing businesses for purposes of retention and expansion • Focus on corridor maintenance, aesthetics, landscaping and appearance; pursue completion of corridor trailway segments and linkages to promote regional connectivity • Promote the redevelopment vision associated with Crossroad Pointe and pursue other redevelopment opportunities • Explore technology enhancements to expand access and availability to residents, businesses and City departments; provide for greater security in parks and City buildings • Implement renewable energy and energy efficiency improvements; pursue Green-Step City designation • Plan for the design and reconstruction of the Public Works maintenance facility. • Ensure Mounds View’s interests are protected and promoted relating to the TCAAP redevelopment • Investigate the feasibility and funding opportunities associated with a “Splash Pad”, and • Promote positive partnerships and outreach efforts between the Mounds View Police Department and the community it serves. Recommendation: Staff recommends approval of Resolution 8378 adopting the Council’s priorities for 2015. Respectfully submitted, ________________________ James Ericson City Administrator RESOLUTION NO. 8378 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING THE CITY COUNCIL’S IDENTIFIED PRIORITIES FOR 2015 WHEREAS, the City Council and department heads held a planning and goal setting retreat on February 10, 2015, at the Mounds View Community Center; and, WHEREAS, at the retreat, the City Council reviewed and discussed the many issues and challenges presently faced by the City; and, WHEREAS, the City Council identified their most important priorities for 2015, which are identified on the attached Exhibit A. NOW, THEREFORE BE IT RESOLVED THAT the Mounds View City Council does hereby approve its identified Priorities for 2015 as referenced in Exhibit A. Adopted this 23rd day of February, 2015. _______________________________ Joe Flaherty, Mayor ATTEST: _______________________________ James Ericson, City Administrator (seal) 2015 City Council Priorities On February 10, 2015, the Mounds View City Council and members of the management team held a planning and goal-setting retreat at the Mounds View Community Center. The City of Mounds View provides a variety of core and essential services to its residents, property owners and business owners. Each of these service delivery areas is an acknowledged and supported priority and each supports the City’s Mission, Vision and Values statements. Recognizing that important services such as Code Enforcement, Street and Infrastructure Improvements, the Community Center, Parks, Public Safety, Sewer and Water delivery are ongoing priorities which strengthen and enhance the City’s livability and social fabric, the City Council has chosen to focus particular attention this year to the following identified priorities: • Consider targeted property acquisitions on a case-by-case basis to eliminate blight and to encourage redevelopment and land assembly; promote programs and opportunities to improve neighborhoods • Actively recruit new businesses, encourage business development and work with existing businesses for purposes of retention and expansion • Focus on corridor maintenance, aesthetics, landscaping and appearance; pursue completion of corridor trailway segments and linkages to promote regional connectivity • Promote the redevelopment vision associated with Crossroad Pointe and pursue other redevelopment opportunities • Explore technology enhancements to expand access and availability to residents, businesses and City departments; provide for greater security in parks and City buildings • Implement renewable energy and energy efficiency improvements; pursue Green-Step City designation • Plan for the design and reconstruction of the Public Works maintenance facility. • Ensure Mounds View’s interests are protected and promoted relating to the TCAAP redevelopment • Investigate the feasibility and funding opportunities associated with a “Splash Pad”, and • Promote positive partnerships and outreach efforts between the Mounds View Police Department and the community it serves. The City Council considers the County Road 10 corridor to be a key component in the City’s ability to grow and prosper well into the future. A healthy and vibrant commercial corridor, easily accessible and aesthetically pleasing, will be Mounds View’s foundation upon which our other amenities will be strengthened and reinforced. (Approved Feb 23, 2015, Res. 8378) EXHIBIT A Item No: 7D Meeting Date: February 23, 2015 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Brandon Stenglein, Public Works Project Coordinator Item Title/Subject: Resolution 8380, Authorizing Inspec, Inc. to perform Additional Design Services, Bidding Documents, and Authorizing Advertisement for Bids for the 2015 Masonry Restoration at the Ground Reservoir, Booster Station, and Well House No. 2 Background: The City authorized Inspec, Inc. to perform an exterior wall management plan in May 2012 for all sixteen municipal facilities. These plans provide a detailed evaluation of repairs needed and provide a timeline for replacement if required. Public Works has been working with these plans to prioritize and budget the various repairs and improvements to the various facilities owned by the City. The Booster Station, Well House No. 2, and 2MG Ground Reservoir all have some level of masonry renovation needed, but the ground reservoir has significant masonry renovation needs. Inspec was authorized to perform preliminary engineering design and analysis to determine the best approach to fixing the ground reservoir wall and roof (Nov. 2012 – Res. 8020). Work included investigations by removing test openings in the exterior wall and structural analysis to determine possible roofing systems. Inspec completed this phase of the project and provided Public Works with final reports to be used in final design and bidding document preparation. Discussion: A combined masonry renovation project is proposed for the Booster Station, 2MG Ground Reservoir, and Well House No. 2. The booster station and reservoir were constructed in 1968 and the well house in 1964 with none or little improvements to the exterior systems. The Booster Station and Well House No. 2 are also scheduled to have the roof replaced this year as a separate project. The Ground Reservoir was reroofed in 2014. Roofing and masonry renovation are compatible activities and will to deter having to undo or redo improvements if done at separate times. As such the masonry and roofing projects will be scheduled and coordinated in a manner to minimize any such issues. Inspec was authorized to perform final design work for the masonry restoration and roofing of the Ground Reservoir, Booster Station, and Well House No. 2 in 2013 (Sept. 2013 – Res. 8158). That scope included the bid process services for the masonry restoration. Changes to the scope and additional items required further design. Public Works solicited a fee proposal from Inspec to perform additional design services and prepare bidding documents for a public bid of the project. Inspec provided a fixed fee of $4,800 to perform these services. Additional design costs include updating construction documents for 2015 bidding of the masonry restoration project, design of door replacement, masonry infill of an existing window, and new door installation at an existing window. In addition it is estimated that it could cost around $3,000 for hazardous materials sub-consultant services for these existing structures bringing the total additional design service fee to $7,800 Construction Estimate The 2015 Budget includes $200,000 in the Water Enterprise Fund under 700-4823-7050 for reservoir and booster station reroofing and masonry renovation, which anticipated a 2015 construction schedule. The updated cost of construction is approximately $155,000 for masonry Res. 8380 Page 2 renovation of these three structures. Reroofing of the Booster Station, and Well House No. 2 is estimated at $39,00 for a total cost of $194,000 maintaining the overall budget. Proposed Project Schedule The project requires a public bid process since the total construction costs are expected to exceed $100,000. The advertisement for bid will need to be posted 21-days in advance of the bid opening. All qualified masonry contractors are invited to bid. The following is a proposed schedule based upon a public bid process: February 23 City Council approves Bid Docs./Authorizes Ad for Bid March 9 Advertisement for Bid posted March 24 Pre-Bid meeting with potential bidders March 31 Bid Opening April 13 City Council awards construction contract May 4 Construction begins June 20-26 Construction Complete Inspec will provide assistance during the bidding phase. The scope of services will include answering bidders’ questions, attending the pre-bid meeting, issuing any addendums, reviewing the bids received, and recommending a bidder to award the project. Recommendation: Staff recommends that the City Council adopt the attached resolution which will approve the bidding documents authorize Inspec to perform the additional design services, and authorize advertisement for bids for the masonry renovation of the three water facilities. If adopted, Inspec will finalize plans and specifications to be readied for distribution to potential bidders. A bid opening date of March 31, 2015 at 10:00 am will be tentatively set. Inspec will be authorized to perform the additional design services for an amount not to exceed $7,800. Monies to fund this work are budgeted under 700- 4823-7050. The council will still need to award the construction contract to the successful bidder before any construction can take place. Respectfully submitted, Brandon Stenglein - Public Works Project Coordinator Attachments:  Resolution 8380 RESOLUTION 8380 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING THE ADDITIONAL DESIGN SERVICES, BIDDING DOCUMENTS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE 2015 MASONRY RESTORATION A THE GROUND RESERVOIR, BOOSTER STATION, AND WELL HOUSE NO. 2 WHEREAS, the City owns sixteen separate facilities; all of which were inspected and evaluated in 2012 and summarized in an Exterior Wall Management Program put together by INSPEC, Inc.; and WHEREAS, the masonry restoration of the Ground Reservoir, Booster Station, and Well House No. 2 are recommended in the Exterior Wall Management Program; and WHEREAS, on September 23, 2013, the City Council authorized INSPEC, Inc. to design and prepare bidding documents for the 2015 masonry restoration of said facilities (Res. 8158); and WHEREAS, the City requested changes to be made to the scope and design requiring an additional $4,800 with the potential ad of $3,000 for hazardous waste sub-consultant services; and, WHEREAS, monies are included in the 2015 budget for the above said masonry restoration. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. The updated bidding documents, plans and specifications prepared by INSPEC, Inc. for the 2015 Masonry Restoration of the Ground Reservoir, Booster Station & Well House No. 2 Project (City Project No. 2015-C02) are hereby approved. 2. Staff is hereby directed to cause to be published in the Sun-Focus newspaper and in a regional trade publication, at least three weeks before the last day to submit bids, a notice to bidders for the implementation of said project as required by law. 3. The time and date for receipt of bids for said project is hereby established as 10:00 a.m. on March 31, 2015 in the Council Chambers at the Mounds View City Hall. 4. INSPEC, Inc. is authorized to perform bidding services and additional design services associated with the project for an amount not to exceed $7,800. Adopted this 23rd day of February, 2015. ____________________________________ Joe Flaherty, Mayor ATTEST: ____________________________________ James Ericson, City Administrator (SEAL) Item No: 7E Meeting Date: February 23, 2015 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Brandon Stenglein, Public Works Project Coordinator Item Title/Subject: Resolution 8381, Approving the Bidding Documents and Authorizing the Advertisement of Bids for the 2015 Seal Coat Project for areas A, B, & C Background: The City is in the process of reconstructing 26 miles of City-owned streets as part of the Streets and Utilities Improvement Program (Program). The City established a pavement maintenance plan for these streets, and Areas A, B, and C are scheduled for a bituminous seat coat. The areas to be seal coated are project areas A, B, & C (see attached Program map). These areas contain 9.1 total miles of streets and are located in various parts of the city. Area A was reconstructed in 2009, and Areas B & C were reconstructed in 2010. Other than crack filling, there has been no major maintenance work performed on these streets since their reconstruction took place, and to ensure the longevity and performance of these roads, a bituminous seal coat is recommended. Discussion: Public Works engineering staff has prepared preliminary design plans, and specifications in house for the 2015 Seal Coat Project. Construction Estimate Public Works engineering staff has put together estimated construction costs for the seal coat project of, $270,000. The estimated cost is based upon a defined scope of work and schedule to accommodate construction in 2015. Plans and Specifications for this project will follow Mn/DOT standards. The 2015 budget includes funding of $350,000 to perform the proposed seal coat work in the Street Improvement Fund (485-4470-7050). Proposed Project Schedule The project requires a public bid process since the total construction costs are expected to exceed $100,000. The advertisement for bid will need to be posted 21-days in advance of the bid opening. All qualified seal coat contractors are invited to be. The following is a proposed schedule based upon a public bid process: February 23 City Council approves Bid Doc./Authorizes Ad for Bid March 16 Advertisement for Bid posted March 30 Pre-Bid meeting with potential bidders April 7 Bid Opening April 13 City Council awards construction contract June 20-27 Construction begins Late July Construction complete Res. 8381 Page 2 Recommendation: Public Works recommends that the City Council adopt the attached resolution approving the bidding documents and authorizing the advertisement to bids. If adopted Public Works engineering staff will finalize plans and specifications to be readied for distribution to potential bidders. A bid opening date of April 7, 2015 at 10:00 am will be tentatively set. The council will still need to award the construction contract to the successful bidder before any construction can take place Respectfully submitted, Brandon Stenglein - Public Works Project Coordinator Attachments:  Resolution 8381  Street & Utility Improvement Program Map RESOLUTION 8381 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING THE BIDDING DOCUMENTS AND AUTHORIZING THE ADVERTISEMENT OF BIDS FOR THE 2015 SEAL COAT PROJECT FOR ARE AS A, B, & C WHEREAS, the City has a pavement management program that includes city streets, trails and parking lots; and WHEREAS, project areas A, B, and C are due for routine maintenance which would entail a bituminous seal coat for 2015; and WHEREAS, Public Works has prepared bidding documents in house for use in public bidding to perform a bituminous seal coat for areas A, B, and C. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. The bidding documents prepared by Public Works for construction of the 2015 Seal Coat Project for Areas A, B, & C (City Project No. 2015-C01) are hereby approved. 2. City staff is hereby directed to cause to be published in the Sun-Focus newspaper and a regional trade publication, at least 21 days before the last day to submit bids, a notice to bidders for the implementation of said project as required by law. 3. The time and date for receipt of public bids for said project is hereby established as 10:00 a.m., Tuesday April 7, 2015, at which time they will be publicly opened and read aloud in the Council Chambers of the Mounds View City Hall. 4. The Interim Director of Public Works is authorized to make approvals related to any amendments to Bidding Documents, including changes in the time and date bids are due, on behalf of the City. Adopted this 23rd day of February, 2015. ____________________________________ Joe Flaherty, Mayor ATTEST: ____________________________________ James Ericson, City Administrator (SEAL) Item No: 7F Meeting Date: February 23, 2015 Type of Business: Council Business Administrator Review: __________ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Heidi Heller, Planning Associate Item Title/Subject: Introduction and First Reading of Ordinance 898, Amending City Code Chapter 607 for Storage of Fish Houses in Front Yard Areas of Residential Districts A resident sent in a request to amend the City Code relating to parking of fish houses in residential districts. He requested that the code be amended to allow the storage of drop axle style fish houses in the front yard area of properties longer than 24 hours. The City Council discussed this and was supportive of being more permissive of fish houses being kept on properties and asked the Planning Commission to discuss and make a recommendation. The City Code relating to fish houses currently reads: Chapter 607 Nuisances 607.06: OUTSIDE PARKING AND STORAGE: Subd. 1. Declaration Of Nuisance: The outside parking and storage on residentially-zoned property of vehicles, materials, supplies or equipment not customarily used for residential purposes in violation of the requirements set forth below is declared to be a public nuisance because it: a) obstructs views on streets and private property, b) creates cluttered and otherwise unsightly areas, c) introduces commercial advertising signs into areas where commercial advertising signs are otherwise prohibited, d) decreases adjoining landowners and occupants' enjoyment of their property and neighborhood, and e) otherwise adversely affects property values and neighborhood patterns. (Ord. 694, 3-11-02) Subd. 2. Unlawful Parking And Storage: (Ord. 694, 3-11-02) a. No person may place, store, or allow the placement or storage of ice fish houses, skateboard ramps, play houses, or other similar nonpermanent structures outside continuously for longer than twenty four (24) hours in the front-yard area of residentially-zoned property. Ordinance 898 Staff Report Page 2 The Planning Commission discussed this in great length at the February 4, 2015 meeting, and decided to allow only “drop axle style” fish houses to be stored for any length of time on residential properties. Most of these drop axle style fish houses are designed to be used all year round. They are used as ice fishing houses in the winter and campers in the summer. The Commissioners felt that since many of these houses are used year-round and look like a cross between a camper and enclosed fiberglass trailer, having them in the front yard area is no different than the allowed campers, boats or regular trailers. The Planning Commission also recommends that a definition for drop axle fish house be added to the code in order to assist staff with enforcement. Staff has drafted an ordinance with the proposed language. Recommendation Review Ordinance 898 with the proposed City Code amendments for changes to the nuisance code relating to storage of fish houses. Sincerely, Heidi Heller, Planning Associate Attachments: 1. Resident letter 2. Photos of fish houses in Mounds View 3. Ordinance 898 Pearson’s drop axle fish house Other examples of fish houses in Mounds View Non drop axle style fish house – converted camper Non drop axle style fish house Non drop axle style fish house Drop axle style fish house Drop axle style fish house Drop axle style fish house ORDINANCE 898 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE AMENDING CHAPTER 607 OF THE MOUNDS VIEW CITY CODE ABOUT STORAGE OF FISH HOUSES IN FRONT YARD AREAS The City of Mounds View ordains: SECTION 1. The City Council of the City of Mounds View hereby amends Title 600, Chapter 607.01 of the Mounds View City Code pertaining to “Nuisances, Rules and Definitions” by deleting the stricken language and adding the underlined text as follows: 607.01: RULES AND DEFINITIONS Subd. 22. Drop Axle Fish House: A drop axle or drop down ice fish house is one that is built on a frame that would be considered ground level loading. It would be made with a solid metal frame utilizing U shaped axles where the wheel hubs attach to the upward tips of the U and the leaf springs attach to the lower horizontal portion. This will allow the platform to be movable between a lower position and a raised position. Each Drop down style fish house must meet state statute for a trailer and be licensed appropriately. SECTION 2. The City Council of the City of Mounds View hereby amends Title 600 Chapter 607.06 of the Mounds View City Code pertaining to “Outside Parking and Storage” by deleting the stricken language and adding the underlined text as follows: 607.06: OUTSIDE PARKING AND STORAGE: Subd. 2. Unlawful Parking And Storage: (Ord. 694, 3-11-02) a. No person may place, store, or allow the placement or storage of non-drop axle ice fish houses, skateboard ramps, play houses, or other similar nonpermanent structures outside continuously for longer than twenty four (24) hours in the front-yard area of residentially-zoned property. Ordinance 898 Page 2 SECTION 3. In accordance with Section 3.07 of the City Charter, City staff shall have the following summary printed in the official City newspaper in lieu of the complete ordinance: On March 23, 2015, the City Council adopted Ordinance 898 that amends Chapter 607 of the Mounds View Municipal Code. These amendments will allow drop axle style fish houses to be stored in the front yard area of Residential Zoning Districts for any length of time. A printed copy of the ordinance is available for inspection during regular business hours at Mounds View City Hall and is available on line at the City’s web site located at www.ci.mounds-view.mn.us. SECTION 4. This ordinance takes effect 30 days after its publication in the official City newspaper. INTRODUCTION AND FIRST READING by the Mounds View City Council this 23rd day of February, 2015. PUBLIC HEARING, SECOND READING AND ADOPTION by the Mounds View City Council this 23rd day of March, 2015. PUBLICATION DATE: April 3, 2015 _____________________________________ Joe Flaherty, Mayor ATTEST: _____________________________________ James Ericson, City Administrator (seal) Item No:8A Meeting Date: February 23, 2015 Type of Business: CA Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Don Peterson, Public Works Supervisor Item Title/Subject: Resolution 8382 Approving the Financing for Energy Savings Partnership (ESP) for the Community Center, City Hall and Trail Lights Background: The Community Center was constructed in three phases between 1997 and 1998. Construction for the center utilized portions of the existing Bel-Rae Ballroom building that occupied the site prior to construction. Unfortunately, there were a number of construction and design issues that occurred during and after construction of the facility. Since completion, there have been many issues related to the HVAC system at the Community Center that have required many staff hours and expenses to diagnose and repair. Since 1997, five roof top units have been replaced: RTU #1, #2, #3, #4 and #8. The other units are either 1997 or 1998 vintage. The life expectancy for these RTUs is 15 years, currently the units are pushing 17 plus years of service. Some of the units run at a constant temp 24 hours a day, 7 days a week. After the recent replacement of RTU #1, #2 and #8, staff understood the Council’s direction to avoid any further major expenses at the Community Center. Staff met with Trane and reviewed the inspections reports to try and prioritize the repairs and/or replacements. Currently the Kitchen MUA unit needs repairs and/or replacement. This was placed in the 2015 Budget in special projects fund 480-4180-7050 at a cost of $25,000. Staff and Trane realized that more attention was still needed to address the ongoing equipment repairs and the comfort levels at the community center along with some programing and operational issues. Staff started working with Trane to find other funding sources to make the needed repairs and upgrades to the HVAC system and controls at the Community Center. A program was found called ESP (Energy Savings Partnership) and is administrated by the St. Paul Port Authority. This program is an appropriation lease program, requiring no up-front funding by the City. Some key points to the funding are: • Project needs to be $50,000 or more • Under 15 year payback • 3% or less financing (2.9% for under 10 years) • Needs to be a public entity that owns the site • Will be funded on energy and energy savings • Funding does not show up on the city budget as debt • TCPN can provide competitive bid requirements Originally only the HVAC system at the Community Center was considered. As this program was explored, we discovered the City could take advantage of additional energy savings. Now more components in the building are being considered including interior and exterior lighting, new RTUs with upgraded controls. In discovering what the ROI (return on investment) was for the Community Center, we expanded the program to include City Hall, the Park Buildings and the trail lights along County Road 10. ESP Report February 23, 2015 Page 2 Currently the following items are being proposed to be replaced with this Energy Savings Partnership: • Community Center Interior lighting retrofit and upgrades (LED) • Community center exterior lighting retrofit and upgrades • Replace RTU #3,#5, #6 and #7 & kitchen MUA with BAS upgrades • City Hall HVAC controls • City Hall Lighting to T-8 • City Hall boiler / hot water heater upgrades • City Hall & Community Center install 40kW solar panel systems • Trail Lights upgrade to LED Discussion: This program was approved by the City Council at the January 26, 2015 Council meeting with the provision in the resolution to have the City Council accept the funding from US Bancorp. The City of Mounds View was approved for the U. S. Bancorp Government Leasing Finance Inc. (“USBGLF”). After all paper work has been signed and turned the funds will be made transferred to the City of Mounds View in order to proceed with the project. The amount of the project is $874,964.00. Recommendation: Staff recommends the City Council approve Resolution accepting the funds for the Savings Partnership administered by the St. Paul Port Authority. The Program includes replacement of RTU #3, 5, 6, and 7; upgrade of the controls for the units; replacement of the kitchen make up air unit; upgrade the lighting on the interior and exterior to LED bulbs and controls as needed; upgrade the HVAC controls at City Hall; install LED bulbs at an Energy efficient T-8 were applicable; retrofit all trail lights along County Road 10 to LED; and Install two 40kW solar panel units--one at City Hall the other at the Community Center. The program will be paid for with the energy savings realized. Total cost of the project is $874,964.00. All equipment and supplies will be purchased under TCPN number 32-10012-15-001. Documents will be reviewed by the City Attorney before any authorized signatures are made. Respectfully submitted, Don Peterson Interim Public Works Director Attachment: Scope of work Mounds View Community Center HVAC Replace Rooftop Units 3,5,6,7. RTU’s 3, 5, and 7 will be replaced with like for like higher efficiency units. RTU 6 has been resized to match the cooling load needs and will be replaced with a smaller 50 ton unit including dehumidification. The Kitchen Make Up Air Unit will be replaced with like for like size unit. All units have 5 year parts and labor warranty coverage. Cottonwood Screens will be added on ALL rooftop units upon completion of replacing the proposed RTU’s. The existing BAS components serving the existing rooftop units (RTU 3,5,6, 7) and VAV’s will be upgraded to integrate into the Trane SC system. New CO2 and room sensors will match those completed in previous upgrade projects. The new Kitchen Make Up Air unit and (5) existing exhaust fans will be added to the Trane BAS system. Custom programming and scheduling will be completed in the Trane SC system for optimal energy savings. The Tracer ES server will be installed and graphics will be updated to include an energy dashboard for the City to display if desired. Trane will incorporate a permanent data logger to allow future collection and trending of electrical data for future trending and analysis. Upon completion of the building controls and rooftop unit phases the Air System will be balanced and verify that the designed airflow is being delivered to each space. RTU 3 will be saved for the owner to keep as a spare unit for future use. Trane will remove the unit from the roof and place on a pallet and assist the city with transporting and storing the unit at Public Works for future use. Interior Lighting Relamp, retrofit and/or replace all existing interior light fixtures with LED. As examples; fixtures with 4’ T8 lamps will be retrofitted and relamped with 4’ LED tubes, Metal Halide fixtures will be replaced with LED fixtures and incandescent fixtures will be relamped/ retrofitted with LED lamps. The Event Center dimmer controllers will be upgraded to accommodate the operation of the LED lights. All fixtures and bulbs will be approved by city representative. Exterior Lighting Replace and retrofit 5 wall pack lights and 19 parking lot pole lights with LED lamps and equipment. All fixtures and bulbs will be approved by city representative. 40 kW Solar PV Rooftop System Supply & install one 40 kW solar photovoltaic system on the roof of the Mound View Community Center. This system includes 100 – 410 watt ten-K Solar manufactured; Minnesota made modules as well as 100 reflector panels. This flat roof system is a non-penetrating system that is ballasted and made to set on the existing roof system. The system includes micro inverters, a production meter and all of the system operating components and equipment that are required between the solar PV modules and the Xcel Energy meter. The system includes an online, real- time production monitoring system. 10 year annual service inspections and cleaning will be provided to ensure that the system is performing as designed and that all warranties are applicable. A structural analysis will be conducted before the installation begins to ensure that the roof and structure have the proper load ratings. The cities current roofing engineer (Inspect) will be consulted about the solar panel system. Mounds View City Hall HVAC Trane will furnish and install an economizer on the existing Trane 15 ton Rooftop Unit and add cottonwood Screens to all the existing Rooftop Units. The existing duct work and diffusers located on the West side of the office will be modified to accommodate slot diffusers in place of the square 2x2 lay ins to allow for better air flow in those spaces. In the boiler room the existing hot water piping that is not insulated will be covered with fiberglass insulation to meet current energy codes. The existing Trane Tracker system will be replaced with a Trane SC system (same as Community Center) and integrated into the Trane SC system. New space and CO2 sensors will be installed and new controllers will be installed on the existing VAV’s. New controls will be added to the existing boilers to allow integration to the Trane SC controls. The existing sump pump will be monitored by The Trane SC. Custom programming and scheduling will be completed in the Trane SC system for optimal energy savings. The Tracer ES graphics will be updated to include an energy dashboard for the City to display if desired. Trane will incorporate a permanent data logger to allow future collection and trending of electrical data for future trending and analysis. Upon completion of the duct and controls work an Air balance and Water balance will be completed to verify that the designed air and hydronic flow is being delivered to the spaces Interior and Exterior Relamp, retrofit and/or replace all existing interior and exterior light fixtures with LED and low wattage fluorescent lamps. All existing 32 watt fluorescent fixtures will be relamped with low wattage lamps, all interior recessed cans to be replaced with LED and all exterior poles and wall packs to be replaced with LED equipment. All fixtures and bulbs will be approved by city representative. 40 kW Solar PV Rooftop System Supply & install one 40 kW solar photovoltaic system on the roof of the Mound View City Hall. This system includes 100 – 410 watt ten-K Solar manufactured, Minnesota made modules as well as 100 reflector panels. This flat roof system is a non-penetrating system that is ballasted and made to set on the existing roof system. The system includes micro inverters, a production meter and all of the system operating components and equipment that are required between the solar PV modules and the Xcel Energy meter. The system includes an online, real-time production monitoring system. 10 year annual service inspections and cleaning will be provided to ensure that the system is performing as designed and that all warranties are applicable. A structural analysis will be conducted before the installation begins to ensure that the roof and structure have the proper load ratings. The City’s current roofing engineer (Inspect) will be consulted about the solar panel system. Mounds View Path and Decorative Pole Lights Replace and retrofit 14 decorative pole lights and 95 park and pathway pole lights with LED lamps and equipment. All fixtures and bulbs will be approved by city representative. RESOLUTION 8382 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION RESCINDING PREVIOUSLY APPROVED RESOLUTION 8366 AND REAPPROVING THE ENERGY SAVINGS PARTNERSHIP (ESP) FOR THE COMMUNITY CENTER, CITY HALL AND TRAIL LIGHTS WHEREAS, there have been many issues related to the HVAC system at the Community Center that have required many staff hours and expenses to diagnose and repair; and, WHEREAS, the City Council’s direction was to avoid any further major expenses at the Community Center; and, WHEREAS, Staff realized that more attention was still needed to address the ongoing equipment repairs and the comfort levels at the Community Center along with some programing and operational issues; and, WHEREAS, Staff met with Trane and reviewed the inspection reports to try and prioritize the repairs and/or replacements; and, WHEREAS, Staff started working with Trane to find other funding opportunities to make the needed repairs and upgrades to the HVAC system and controls at the Community Center; and, WHEREAS, a program was identified called ESP (Energy Savings Partnership) administrated by the St. Paul Port Authority, an appropriation lease program; and, WHEREAS, the City Council of the City of Mounds View understands the significant cost savings and benefits of the ESP program in order make the necessary repairs and upgrades to the HVAC system and controls; and, WHEREAS, the total cost of the project is $874,964.00, which will be funded by the projected energy savings realized, and all equipment and supplies will be purchased under TCPN Number 32-10012-15-001; and, WHEREAS, the City of Mounds View has been approved by US Bancorp Government Leasing and Finance, Inc. (“USBGLF”) for the funding of the ESP program and all related documents are being reviewed by the City Attorney. Res.8382 Page 2 NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of Mounds View approves entering into an agreement with US Bancorp Government Leasing and Finance, Inc. (“USBGLF"), in the amount of $874,964.00, to administer the Energy Savings Partnership, with Trane Building Services as the general contractor as follows: 1. Community Center Interior lighting retrofit and upgrades (LED) 2. Community Center exterior lighting retrofit and upgrades 3. Replace RTU #3, #5, #6 and #7 & kitchen MUA with BAS upgrades 4. City Hall HVAC controls 5. City Hall Lighting to T-8 and LED upgrades 6. City Hall boiler control upgrades 7. City Hall and Community Center install one (1) at each site 40kW solar panel system 8. Trail Lights upgrade to LED NOW, THEREFORE, BE IT FURTHER RESOLVED that the Mayor and City Administrator are hereby authorized and directed to execute all appropriate documents to effectuate the actions contemplated by this Resolution after reviewed by the City attorney. NOW, THEREFORE, BE IT FINALLY RESOLVED that the Mayor and City Administrator, staff and consultants are hereby authorized and directed to take any and all additional steps and actions necessary or convenient in order to accomplish the intent of this Resolution. Adopted this 23rd day of February, 2015. ____________________________________ Joe Flaherty, Mayor ATTEST: ____________________________________ James Ericson, City Administrator (seal) PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1 CITY OF MOUNDS VIEW 2 RAMSEY COUNTY, MINNESOTA 3 4 Regular Meeting 5 January 12, 2015 6 Mounds View City Hall 7 2401 Highway 10, Mounds View, MN 55112 8 7:00 P.M. 9 10 11 1. MEETING IS CALLED TO ORDER 12 13 2. PLEDGE OF ALLEGIANCE 14 15 3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 16 17 NOT PRESENT: None. 18 19 4. APPROVAL OF AGENDA 20 A. Monday, January 12, 2015, City Council Agenda. 21 22 City Administrator Ericson requested that Consent Agenda Item 8D be removed from the agenda. 23 24 MOTION/SECOND: Mueller/Hull. To Approve the Monday, January 12, 2015, agenda as 25 amended removing Item 8D. 26 27 Ayes – 5 Nays – 0 Motion carried. 28 29 5. PUBLIC INPUT 30 31 None. 32 33 6. SPECIAL ORDER OF BUSINESS 34 A. Resolution 8360, a Resolution of Appreciation for Dr. Greg Belting for his 35 Years of Service on the Economic Development Commission (EDC). 36 37 Mayor Flaherty read a Resolution of Appreciation in full thanking Dr. Greg Belting for his 38 dedicated service to the EDC. 39 40 Dr. Belting thanked the Council for the opportunity to serve. He commended the Council and 41 staff on their great leadership. 42 43 MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8360, 44 a Resolution of Appreciation for Dr. Greg Belting for his Years of Service on the Economic 45 Mounds View City Council January 12, 2015 Regular Meeting Page 2 Development Commission (EDC). 1 2 Ayes – 5 Nays – 0 Motion carried. 3 4 B. Resolution 8361, a Resolution of Appreciation for Jim Paron for his Years of 5 Service on the Economic Development Commission (EDC). 6 7 Mayor Flaherty read a Resolution of Appreciation in full thanking Jim Paron for his dedicated 8 service to the EDC. 9 10 MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8361, 11 a Resolution of Appreciation for Jim Paron for his Years of Service on the Economic 12 Development Commission (EDC). 13 14 Ayes – 5 Nays – 0 Motion carried. 15 16 C. Resolution 8362, a Resolution of Appreciation for Jessica Birken for her 17 Years of Service on the Economic Development Commission (EDC). 18 19 Mayor Flaherty read a Resolution of Appreciation in full thanking Jessica Birken for her 20 dedicated service to the EDC. 21 22 MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8362, 23 a Resolution of Appreciation for Jessica Birken for her Years of Service on the Economic 24 Development Commission (EDC). 25 26 Ayes – 5 Nays – 0 Motion carried. 27 28 D. Resolution 8363, a Resolution of Appreciation for Tony Hoffman for his 29 Years of Service on the Streets and Utilities Committee. 30 31 Mayor Flaherty read a Resolution of Appreciation in full thanking Tony Hoffman for his 32 dedicated service to the Streets and Utilities Committee. 33 34 MOTION/SECOND: Meehlhause/Gunn. To Waive the Reading and Adopt Resolution 8363, a 35 Resolution of Appreciation for Tony Hoffman for his Years of Service on the Streets and 36 Utilities Committee. 37 38 Ayes – 5 Nays – 0 Motion carried. 39 40 E. Resolution 8364, a Resolution of Appreciation for Barbara Haake for her 41 Years of Service on the NSCC/NSAC Commission. 42 43 Council Member Mueller read a Resolution of Appreciation in full thanking Barb Haake for her 44 dedicated service to the NSCC/NSAC Commission. 45 Mounds View City Council January 12, 2015 Regular Meeting Page 3 1 MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 8364, a 2 Resolution of Appreciation for Barbara Haake for her Years of Service on the NSCC/NSAC 3 Commission. 4 5 Ayes – 5 Nays – 0 Motion carried. 6 7 F. Resolution 8365, a Resolution of Appreciation for Nancy Kracl for her Years 8 of Service on the NSCC/NSAC Commission. 9 10 Mayor Flaherty read a Resolution of Appreciation in full thanking Nancy Kracl for her dedicated 11 service to the NSCC/NSAC Commission. 12 13 MOTION/SECOND: Gunn/Hull. To Waive the Reading and Adopt Resolution 8365, a 14 Resolution of Appreciation for Nancy Kracl for her Years of Service on the NSCC/NSAC 15 Commission. 16 17 Ayes – 5 Nays – 0 Motion carried. 18 19 Council Member Mueller was proud to live in a community where the public was engaged and 20 involved in the City. 21 22 Mayor Flaherty thanked all of the volunteers for serving the community on the City’s 23 commissions and committees. A round of applause was offered by the Council and staff. 24 25 7. COUNCIL BUSINESS 26 A. Resolution 8359, Selection of the City’s Official Newspaper. 27 28 Assistant City Administrator Crane requested the Council select the City’s Official Newspaper. 29 She reviewed proposals from three local papers and recommended the Council select an official 30 newspaper. 31 32 Council Member Gunn was in favor of staying with The Sun Focus. She believed that this 33 publication did an excellent job with their distribution and covering the City of Mounds View. 34 35 Council Member Mueller agreed that The Sun Focus covered more of the events taking place in 36 Mounds View. 37 38 Council Member Meehlhause believed that The Bulletin covered other communities well, but did 39 not serve the residents of Mounds View. 40 41 MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8359, 42 Selection of the City’s Official Newspaper (The Sun Focus and Pioneer Press). 43 44 Ayes – 5 Nays – 0 Motion carried. 45 Mounds View City Council January 12, 2015 Regular Meeting Page 4 1 B. Introduction and First Reading of Ordinance 895, Code Amendment to Title 2 1100, Chapter 1116, for I-1, Industrial Zoning District Uses. 3 4 City Administrator Ericson explained the Planning Commission reviewed City Code regarding 5 the Industrial zoning district and was considering if pharmaceutical uses fit this zoning district. 6 He commented that the Planning Commission recommended a code amendment to allow for 7 pharmaceutical and medical supplies, while also allowing warehousing as a permitted use. He 8 recommended the Council approve the first reading and introduction of Ordinance 895. 9 10 MOTION/SECOND: Mueller/Hull. To approve the First Reading and Introduction of 11 Ordinance 895, Code Amendment to Title 1100, Chapter 1116, for I-1, Industrial Zoning District 12 Uses. 13 14 Ayes – 5 Nays – 0 Motion carried. 15 16 C. Introduction and First Reading of Ordinance 896, Code Amendment to Title 17 1100 for Renewable Energy Systems. 18 19 City Administrator Ericson stated the Planning Commission reviewed the City Code regarding 20 renewable energy systems. The Commission recommended several amendments to the Code 21 regarding solar and geothermal energy, removing wind systems. Staff requested the Council 22 approve the first reading and introduction Ordinance 896. 23 24 MOTION/SECOND: Mueller/Meehlhause. To Waive the First Reading and Introduction 25 Ordinance 896, Code Amendment to Title 1100 for Renewable Energy Systems. 26 27 Ayes – 5 Nays – 0 Motion carried. 28 29 D. Resolution 8357, Approving the Hire of Police Officers Riley Solz and 30 Andrew Ronning. 31 32 Police Chief Kinney recommended the Council approve the hire of Police Officers Riley Solz 33 and Andrew Ronning. He reported the department was currently down two officers and needed 34 to return to full strength. He explained that the eligibility list created in September of 2014 was 35 used for this hiring process. He briefly discussed the new hiring process that was used for the 36 two candidates. He suggested the start date for the candidates be February 2, 2015. 37 38 Council Member Hull asked if either of the candidates had previous law enforcement experience. 39 Police Chief Kinney indicated Riley Solz was a licensed peace officer and was working for a 40 sheriff’s department. He noted that Andrew Ronning does not have any licensed experience as a 41 police officer, but has worked as a reserve officer in the west metro. 42 43 Council Member Mueller questioned who would be training the two new officers. Police Chief 44 Kinney explained the department had two field training officers on each shift that would assist 45 Mounds View City Council January 12, 2015 Regular Meeting Page 5 with this task. 1 2 Mayor Flaherty questioned how long the training period would last. Police Chief Kinney 3 indicated that the formal field training period would last 14 weeks and the probationary period 4 would last one year. 5 6 MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 8357, 7 Approving the Hire of Police Officers Riley Solz and Andrew Ronning. 8 9 Mayor Flaherty thanked Police Chief Kinney for his strong leadership and dedication to the 10 community. 11 12 Ayes – 5 Nays – 0 Motion carried. 13 14 E. Resolution 8358, Approving a Construction Contract with Bergerson 15 Caswell, Inc. for the 2015 Municipal Well No. 6 Rehabilitation Project. 16 17 Project Coordinator Stenglein stated the City recently evaluated its municipal wells and pumps. 18 He explained that Well No. 6 was last replaced in 2008 and was in need of rehabilitation. He 19 reviewed the quotes supplied by contractors for this work and recommended the Council approve 20 the construction contract to the low bidder submitted by Bergerson Caswell out of Maple Plain, 21 Minnesota. It was noted that funds from the Water Enterprise would cover the expense of this 22 contract. 23 24 MOTION/SECOND: Meehlhause/Mueller. To Waive the Reading and Adopt Resolution 8358, 25 Approving a Construction Contract with Bergerson Caswell, Inc. for the 2015 Municipal Well 26 No. 6 Rehabilitation Project. 27 28 Council Member Meehlhause thanked staff for the thorough report. 29 30 Ayes – 5 Nays – 0 Motion carried. 31 32 F. Introduction and First Reading of Ordinance 897, an Ordinance Amending 33 Chapter 603, Section 603.06, of the City Code relating to Licensing 34 Requirements for Garbage and Recycling Haulers. 35 36 City Administrator Ericson stated last October the Council adopted Ordinance 891, which 37 amended the City Code regarding licensed garbage haulers. He explained that the City was 38 working to improve the amount of resident participation in the City recycling program. He 39 discussed the proposed revisions to City Code. Staff recommended the Council approve the first 40 reading and introduction of Ordinance 897. 41 42 MOTION/SECOND: Mueller/Hull. To approve the First Reading and Introduction of 43 Ordinance 897, an Ordinance Amending Chapter 603, Section 603.06, of the City Code relating 44 to Licensing Requirements for Garbage and Recycling Haulers. 45 Mounds View City Council January 12, 2015 Regular Meeting Page 6 1 Council Member Mueller discussed the reporting requirements and stated they were originally 2 suggested to assist the City with monitoring the percentage of residents participating in the 3 recycling program. 4 5 Ayes – 5 Nays – 0 Motion carried. 6 7 8. CONSENT AGENDA 8 9 City Administrator Ericson noted Item 8D should be removed from the Agenda. 10 11 A. Set a Public Hearing for 7:00 p.m., Monday, January 26, 2015 for the Second 12 Reading and Adopting of Ordinance 895, Code Amendment to Zoning Code 13 Title 1100, Chapter 1116, for I-1, Industrial Zoning District Uses. 14 B. Set a Public Hearing for 7:00 p.m., Monday, January 26, 2015 for the Second 15 Reading and Adoption of Ordinance 896, Code Amendments to Zoning Code 16 Title 1100 for Renewable Energy Systems. 17 C. Resolution 8355, Renewing an Agreement with the Greater Metropolitan 18 Housing Corporation (GMHC) for Housing Resource Center (HRC) Services 19 for 2015. 20 D. Resolution 8356, Approving an Agreement with ATM Source to Site an ATM 21 at the Mounds View Community Center. 22 E. Resolution 8366, Approving Energy Savings Partnership (ESP) for the 23 Community Center, City Hall and Trail Lights. 24 25 MOTION/SECOND: Mueller/Gunn. To Approve the Consent Agenda as amended removing 26 Item 8D. 27 28 Ayes – 5 Nays – 0 Motion carried. 29 30 9. JUST AND CORRECT CLAIMS 31 32 Finance Director Beer answered the Council's questions related to claims. 33 34 MOTION/SECOND: Mueller/Meehlhause. To Approve the Just and Correct Claims as 35 presented. 36 37 Ayes – 5 Nays – 0 Motion carried. 38 39 10. APPROVAL OF MINUTES 40 A. November 10, 2014, City Council Meeting Minutes. 41 Mounds View City Council January 12, 2015 Regular Meeting Page 7 1 Council Member Meehlhause requested a correction on Page 8, Line 36, changing he to the. 2 3 MOTION/SECOND: Meehlhause/Mueller. To Approve the November 10, 2014, City Council 4 meeting minutes as corrected. 5 6 Ayes – 5 Nays – 0 Motion carried. 7 8 B. November 24, 2014, City Council Meeting Minutes. 9 10 Council Member Meehlhause requested a correction on Page 10, Line 30, stating the line should 11 read “all funds for”. 12 13 MOTION/SECOND: Gunn/Meehlhause. To Approve the November 24, 2014, City Council 14 meeting minutes as corrected. 15 16 Ayes – 5 Nays – 0 Motion carried. 17 18 C. December 1, 2014, Truth in Taxation Minutes. 19 20 Council Member Mueller requested a correction on Page 2, Line 22, noting the last name of the 21 resident should be spelled Hanzelca. 22 23 MOTION/SECOND: Mueller/Gunn. To Approve the December 1, 2014, Truth in Taxation 24 meeting minutes as corrected. 25 26 Ayes – 5 Nays – 0 Motion carried. 27 28 D. December 8, 2014, City Council Meeting Minutes. 29 30 Council Member Hull requested a correction on Page 2 and Page 3 noting the resident’s last 31 name was spelled incorrectly. 32 33 Council Member Meehlhause noted a correction on Page 3, Line 17 removing the word if. 34 35 Council Member Meehlhause requested a correction on Page 5, Line 20 placing an apostrophe in 36 the word positions. 37 38 Council Member Meehlhause noted a correction on Page 6, Line 8 and 9 requesting the word 39 expense be changed to purchase. 40 41 Council Member Meehlhause requested a correction on Page 6, Line 12 the Mayor’s comment 42 should read, “he asked why the request was being made in mid-December”. 43 44 Mounds View City Council January 12, 2015 Regular Meeting Page 8 Council Member Meehlhause noted a correction on Page 7, Line 22 the word assessment should 1 not be plural. 2 3 MOTION/SECOND: Gunn/Hull. To Approve the December 8, 2014, City Council meeting 4 minutes as corrected. 5 6 Ayes – 5 Nays – 0 Motion carried. 7 8 11. REPORTS 9 A. Reports of Mayor and Council. 10 11 Council Member Mueller indicated the Ramsey County League of Local Government would be 12 holding a conversation with Ramsey County Legislators on Thursday, January 15th at the Best 13 Western in St. Paul. She encouraged the entire Council to attend. 14 15 Council Member Mueller noted she would be attending a League of Minnesota Cities Board of 16 Directors Meeting on Thursday, January 15th. 17 18 Council Member Mueller commented the Mounds View Business Council would be meeting on 19 Wednesday, January 14th at the Community Center at 7:30 a.m. A representative from the post 20 office would be the guest speaker. 21 22 Council Member Mueller explained that on Tuesday, January 20th at 7:00 p.m. the Festival in the 23 Park Committee would be meeting at City Hall. The group was still seeking volunteers to assist 24 with fundraising for this year’s event. 25 26 Council Member Gunn stated on Tuesday, January 13th she would be attending the I-35W 27 Coalition Board meeting. She noted the group would be meeting with the Washington Advocacy 28 Group. 29 30 Mayor Flaherty indicated he attended his first North Suburban Cable Commission meeting last 31 Thursday. He reported the group continues to work on the joint powers agreement and bylaws. 32 33 B. Reports of Staff. 34 35 Finance Director Beer commended Debbie Jasper for her efforts on the utility bills. 36 37 City Administrator Ericson explained the BioLife project was progressing nicely and had a 38 planned completion date of July 2015. He reported that Bel Rae was finishing their project as 39 well and had leased out seven units. 40 41 City Administrator Ericson discussed a new drop axle fish house style that resembled a camper. 42 He indicated a resident brought this to the City’s attention due to the fact fish houses could not 43 currently be stored in front yards. He asked if the Council would like the Planning Commission 44 to review this matter and make a recommendation to the Council. 45 Mounds View City Council January 12, 2015 Regular Meeting Page 9 1 Council Member Mueller supported the Planning Commission reviewing City Code. 2 3 Council Member Meehlhause agreed. 4 5 Council Member Gunn asked if these fish houses had to be licensed. City Administrator Ericson 6 was uncertain of the licensing requirements. 7 8 C. Reports of City Attorney. 9 10 City Attorney Riggs had nothing additional to report. 11 12 12. Next Council Work Session: Monday, February 2, 2015, at 7:00 p.m. 13 Next Council Meeting: Monday, January 26, 2015, at 7:00 p.m. 14 15 13. ADJOURNMENT 16 17 The meeting was adjourned at 8:28 p.m. 18 19 Transcribed by: 20 21 Heidi Guenther 22 TimeSaver Off Site Secretarial, Inc. 23 PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1 CITY OF MOUNDS VIEW 2 RAMSEY COUNTY, MINNESOTA 3 4 Regular Meeting 5 January 26, 2015 6 Mounds View City Hall 7 2401 Highway 10, Mounds View, MN 55112 8 7:02 P.M. 9 10 11 1. MEETING IS CALLED TO ORDER 12 13 2. PLEDGE OF ALLEGIANCE 14 15 3. ROLL CALL: Gunn, Hull, Meehlhause, Mueller 16 17 NOT PRESENT: Flaherty. 18 19 4. APPROVAL OF AGENDA 20 A. Monday, January 26, 2015, City Council Agenda. 21 22 MOTION/SECOND: Gunn/Hull. To Approve the Monday, January 26, 2015, agenda as 23 presented. 24 25 Ayes – 4 Nays – 0 Motion carried. 26 27 5. PUBLIC INPUT 28 29 None. 30 31 6. SPECIAL ORDER OF BUSINESS 32 33 None. 34 35 7. COUNCIL BUSINESS 36 A. 7:00 p.m. Public Hearing for the Second Reading and Adoption of Ordinance 37 895, Code Amendment to Zoning Code Title 1100, Chapter 1116, for I-1, 38 Industrial Zoning District Uses – ROLL CALL VOTE. 39 40 Planning Associate Heller stated the Council would be holding the Second Reading for an 41 Ordinance Code Amendment for the I-1 Industrial Zoning District. She discussed the proposed 42 language changes noting the revisions would permit an existing business to be an allowed use. 43 Staff provided further comment on the code amendment and recommended the Council Adopt 44 Ordinance 895. 45 Mounds View City Council January 26, 2015 Regular Meeting Page 2 1 Acting Mayor Mueller opened the public hearing at 7:07 p.m. 2 3 Hearing no public input, Acting Mayor Mueller closed the public hearing at 7:07 p.m. 4 5 MOTION/SECOND: Hull/Gunn. To Waive the Second Reading and Adopt Ordinance 895, 6 Code Amendment to Zoning Code Title 1100, Chapter 1116, for I-1, Industrial Zoning District 7 Uses and direct staff to publish the Ordinance summary. 8 9 ROLL CALL: Gunn/Hull/Meehlhause/Mueller. 10 11 Ayes – 4 Nays – 0 Motion carried. 12 13 B. 7:00 p.m. Public Hearing for the Second Reading and Adoption of Ordinance 14 896, Code Amendments to Zoning Code Title 1100 for Renewable Energy 15 Systems – ROLL CALL VOTE. 16 17 Planning Associate Heller stated the Council would be holding the Second Reading for an 18 Ordinance Code Amendment for Renewable Energy Systems. She discussed the proposed 19 language changes noting the revisions would simplify the code. Staff provided further comment 20 on the code amendment and recommended the Council Adopt Ordinance 896. 21 22 Acting Mayor Mueller opened the public hearing at 7:11 p.m. 23 24 Hearing no public input, Acting Mayor Mueller closed the public hearing at 7:11 p.m. 25 26 MOTION/SECOND: Gunn/Meehlhause. To Waive the Second Reading and Adopt Ordinance 27 896, Code Amendments to Zoning Code Title 1100 for Renewable Energy Systems and direct 28 staff to publish the Ordinance summary. 29 30 Council Member Meehlhause thanked the Planning Commission for their input on the code 31 amendments. 32 33 ROLL CALL: Gunn/Hull/Meehlhause/Mueller. 34 35 Ayes – 4 Nays – 0 Motion carried. 36 37 C. Resolution 8367, Approving Transfers Between Funds for 2014. 38 39 Finance Director Beer stated each year the Council adopts several transfers between funds and 40 these transfers are adopted by the Council at year end. He reviewed the proposed fund transfers 41 in detail with the Council and recommended approval. 42 43 Council Member Meehlhause asked if the City would have any complications in decertifying TIF 44 District #3. Finance Director Beer reported there would be no complications. 45 Mounds View City Council January 26, 2015 Regular Meeting Page 3 1 MOTION/SECOND: Gunn/Meehlhause. To Waive the Reading and Adopt Resolution 8367, 2 Approving Transfers Between Funds for 2014. 3 4 Acting Mayor Mueller commented the transfers between funds were a housekeeping issue 5 handled by the Council each January. 6 7 Ayes – 4 Nays – 0 Motion carried. 8 9 D. Resolution 8368, Rescinding Resolution 8366 and Reapproving the ESP for 10 the Community Center, City Hall and Trail Lights. 11 12 Acting Public Works Director Peterson requested the Council rescind Resolution 8366 and 13 reapprove the Energy Savings Program for the Community Center, City Hall and trail lights. He 14 provided further comment on the City’s energy needs at City Hall and the Community Center. 15 He explained that he reviewed the ESP contract with the Finance Director and an error was 16 found. For this reason, Staff requested reapproval of the Energy Savings Program. 17 18 Acting Mayor Mueller noted the Council received a revised Resolution from the City Attorney. 19 20 City Attorney Riggs discussed the revised Resolution noting the financing of the program with 21 Trane was being addressed by staff. 22 23 Council Member Hull questioned how much money the City would be saving on energy through 24 the Energy Savings Program. Finance Director Beer indicated the City would be saving roughly 25 $87,000 per year over the next 11 years. 26 27 Acting Mayor Mueller asked where the solar panels would be installed. Acting Public Works 28 Director Peterson reported one unit of solar panels would be installed on City Hall and another 29 unit would be installed on the Community Center. 30 31 Acting Mayor Mueller recommended staff document the energy savings measures that the City 32 was taking for the Green Cities program. 33 34 MOTION/SECOND: Meehlhause/Hull. To Waive the Reading and Adopt Revised Resolution 35 8368, Rescinding Resolution 8366 and Reapproving the ESP for the Community Center, City 36 Hall and Trail Lights. 37 38 Council Member Gunn believed the steps the City was taking to be more energy efficient was a 39 great example for the community. 40 41 Ayes – 4 Nays – 0 Motion carried. 42 43 E. Resolution 8369, Approving the Purchase of a Tymco 500X Street Sweeper. 44 45 Mounds View City Council January 26, 2015 Regular Meeting Page 4 Acting Public Works Director Peterson explained that part of the Public Works responsibilities 1 was to oversee and maintain the City’s stormwater infrastructure. In addition, the City had to 2 remain in compliance with the MS4 permit, which meant debris has to be kept from local lakes 3 and streams. The City has elected to address this issue by sweeping its streets six or seven times 4 each year. He reported that the current sweeper was in need of major repairs. For this reason 5 Staff recommended the Council approve the purchase of a Tymco 500X Street Sweeper in the 6 amount of $215,582. It was noted staff budgeted $210,000 for this expense. 7 8 Council Member Meehlhause asked why this item was not sales tax exempt. Finance Director 9 Beer reported the State viewed street sweepers as a vehicle and vehicles are not under the same 10 tax exempt State Statute. Therefore, the City had to pay sales tax for the street sweeper. 11 12 MOTION/SECOND: Meehlhause/Hull. To Waive the Reading and Adopt Resolution 8369, 13 Approving the Purchase of a Tymco 500X Street Sweeper. 14 15 Ayes – 4 Nays – 0 Motion carried. 16 17 F. Resolution 8370, Approving the Purchase of (2) Toro Ground Master 4000 18 Mowers. 19 20 Acting Public Works Director Peterson reported a Public Works duty was park maintenance, 21 which meant his staff was responsible for mowing 138 acres during the spring, summer and fall. 22 He discussed the mowers used to perform this work, noting several pieces of equipment were in 23 need of costly repairs and have been pushed beyond their useful life. Staff requested the Council 24 consider the purchase of two Toro Ground Master 4000 Mowers from MTI in Brooklyn Center 25 for an amount of $114,423.92 with a 5% contingency. It was noted staff budgeted $115,000 for 26 this expense. 27 28 Acting Mayor Mueller asked if staff would be trained on how to use the new mowers. Acting 29 Public Works Director Peterson reported that training on the new mowers would be provided. 30 31 MOTION/SECOND: Gunn/Meehlhause. To Waive the Reading and Adopt Resolution 8370, 32 Approving the Purchase of (2) Toro Ground Master 4000 Mowers. 33 34 Ayes – 4 Nays – 0 Motion carried. 35 36 8. CONSENT AGENDA 37 A. Set a Public Hearing for Monday, February 9, 2015, to Consider a 38 Residential Kennel License Located at 7768 Woodlawn Drive. 39 40 MOTION/SECOND: Mueller/Hull. To Approve the Consent Agenda as presented. 41 42 Ayes – 4 Nays – 0 Motion carried. 43 44 9. JUST AND CORRECT CLAIMS 45 Mounds View City Council January 26, 2015 Regular Meeting Page 5 1 Finance Director Beer answered the Council's questions related to claims. 2 3 MOTION/SECOND: Gunn/Meehlhause. To Approve the Just and Correct Claims as presented. 4 5 Ayes – 4 Nays – 0 Motion carried. 6 7 10. APPROVAL OF MINUTES 8 A. January 5, 2015, City Council Meeting Minutes. 9 10 MOTION/SECOND: Gunn/Hull. To Approve the January 5, 2015, City Council meeting 11 minutes as presented. 12 13 Ayes – 4 Nays – 0 Motion carried. 14 15 11. REPORTS 16 A. Reports of Mayor and Council. 17 18 Council Member Meehlhause indicated he attended a Twin Cities Gateway board meeting last 19 week. He reviewed the highlights of the meeting. He was pleased to report the group had an 20 excess of $400,000 in their budget and hotel revenues were up 11% in November of 2014. 21 22 Council Member Meehlhause reported he would be attending an NYFS board meeting this 23 Thursday, along with a League of Minnesota Cities Conference on Friday and Saturday. 24 25 Council Member Meehlhause explained the City was now accepting nominations for Citizen of 26 the Year. He noted that applications could be found on the City’s website or at City Hall and the 27 deadline for these nominations were due on February 9th. 28 29 Acting Mayor Mueller commented the Festival in the Park Committee met last Tuesday and was 30 in need of volunteers to assist with planning this year’s event. She indicated the committee 31 would meet again on Tuesday, February 17th. Those interested in serving could attend this 32 meeting or contact City Hall for further information. 33 34 Acting Mayor Mueller stated she attended a recent League of Minnesota Cities Board meeting 35 and noted Executive Director Jim Miller will be retiring. She noted the League would be looking 36 for new board members at their June conference in Duluth. 37 38 Acting Mayor Mueller sent her condolences on behalf of the entire Council to Jim Ericson and 39 his family due to the recent passing of a loved one. 40 41 B. Reports of Staff. 42 43 Acting City Administrator Crane stated staff only received six applications for the Public Works 44 Director position, of which only three met the minimum qualifications. For this reason, staff 45 Mounds View City Council January 26, 2015 Regular Meeting Page 6 recommended extending the deadline for this position another 30 days and consider other ways to 1 advertise the position. 2 3 MOTION/SECOND: Gunn/Meehlhause. To Approve a 30 day extension for the advertisement 4 of the Public Works Director Position. 5 6 Ayes – 4 Nays – 0 Motion carried. 7 8 Finance Director Beer discussed the progress being made on the CenturyLink cable franchise. 9 He believed that the Council would be asked to approve a franchise from CenturyLink in the 10 coming months. He reported that the Cable Commission continued its work on the franchise 11 renewal. 12 13 C. Reports of City Attorney. 14 15 City Attorney Riggs had nothing additional to report. 16 17 12. Next Council Work Session: Monday, February 2, 2015, at 7:00 p.m. 18 Next Council Meeting: Monday, February 9, 2015, at 7:00 p.m. 19 Council Retreat: Tuesday, February 10, 2015 at 6:00 p.m. 20 21 13. ADJOURNMENT 22 23 The meeting was adjourned at 8:07 p.m. 24 25 Transcribed by: 26 27 Heidi Guenther 28 TimeSaver Off Site Secretarial, Inc. 29 Item No. 11.B.1 Meeting Date: February 24, 2014 Type of Business: Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Mark Beer, Finance Director Item Title/Subject: Financial Report for the Quarter Ended December 31, 2014 General Fund: Revenues & transfers-in are $6,532,137 (budget $5,410,041) and expenditures & transfers-out are $6,517,973 (budget $6,768,985) at this point most transactions are complete for the year. The City received LGA of $597,024 in 2014. Invoices for expenses should be substantially complete. Most departments in the General Fund came in at or below their budgets. Revenues were over budget in total due to LGA, Excess Rate TIF, Licenses & Permits, Franchise Fees and Investment market adjustments. The Council “assigned” fund balance to reflect that portion that represents the former Levy Reduction fund balance. Fund balance will be approximately $9,574,593 of which $5,928,819 is assigned for future levy reduction/stabilization, $250,000 is for balancing the subsequent budget leaving $3,395,774 unassigned compared to the 2013 unassigned fund balance of $3,097,666. Other Funds: Community Center operations will have a surplus of $7,808 after the general fund transfer. The banquet facility had revenues of $93,190 and expenses of $124,163 for a net decrease of $30,973, repairs to the facility continue to be the primary cause of the decrease. The childcare and senior housing leases at the Community Center had revenues of $85,135 and expenditures of 41,781. The YMCA had revenues of $68,962 and expenditures of $213,213. Tax Increment Financing (TIF) District 2 will be drawn down over the next year as the district decertifies at the end of 2015 projects include Area H, Mustang Drive and Sidewalk Segments 11, and 6. Other considerations would be gateway improvements. Districts 1 and 3 have already been decertified and will not receive any new tax increment. Budgeted transfers to the Economic Development Authority (EDA) were reduced as funding for some EDA projects were not concluded. The Water and Sewer funds will have deficits as we continue to catch up on deferred maintenance, the council will need to consider rate increases in 2016. There have been some major capital improvements for the utility systems and this will start to abate in the next couple of years. The proposed rate increases will be modest. The Street Light fund will be close to breakeven and a modest rate increase for 2016 will be need to be considered. The Storm Water fund will have positive operating results and we should not have to increase rates in the near future. Investments: Bond Interest rates have been volatile for all of 2014 with a decline of almost 100 basis points from the beginning of the year to the end of the year. This could translate into lower interest rates going forward. In the interim, investment income will show a substantial increase due to accounting requirements to adjust investments to market at year-end. This is reflected by higher accrued interest revenue in the financial statements. The City will experience similar to increasing investment returns through 2015 and into 2016. Investment income for 2014 is $271,056 compared with $291,818 for the same period in 2013. Our portfolio for December 31, 2014 was 27,168,852 compared with $27,172,046 for 2013. Treasury Securities 2014 2013 2 year .61 .35 5 year 1.55 1.71 10 year 2.09 3.03 Jumbo CD’s 1 year .40 .25 The Federal Open Market Committee (FOMC) has maintained the current discount rate at 0% to .25%. The market is trying to determine if a rate increase is coming but signals by the FOMC is that they keep delaying any increase due to softness in Europe, Japan, and China. They have indicated that they will keep rates low into 2015. State unemployment as of December was 3.6% state-wide compared to national unemployment of 5.6%. Economists see the national number stabilizing in 2015. The labor force participation rate continues to hover at a 35 year low as more discouraged unemployed workers continue to leave the workforce and more are under employed with part-time work. Finance Department Operations: Perennial projects include year-end financials and preparation for our annual audit; this takes place during the 1st and 2nd quarter. There are also a number of state reporting requirements that are completed in the 1st and 2nd quarters. Once the audit is complete staff moves onto our five year financial plan for the remainder of the 2nd quarter. Staff also begins working on the new budget and this will continue until the end of the year. The 3rd quarter is dominated with budget work and special assessment roll preparation and franchise fee ordinances. The 4th quarter includes certifying assessments, preparing our insurance application, and continuing budget work up to final adoption and certification to the county. Future Development: Staff is still considering software upgrades that will provide for more self-service and process improvements. Respectfully Submitted, Mark Beer City of Mounds View Interim Financial Report December 31, 2014 Cash Fund Balance Projected Fund Balance Fund Balance Budgeted Budget % YTD Prior Year Budgeted Budget % YTD Prior Year Increase Fund Balance #Fund 12/31/2014 12/31/2013 Revenues Revenues Balance Budget Revenues Exp/Exped Exp/Exped Balance Budget Exp/Exped (Decrease)12/31/2014 100 General 9,747,801 9,560,429 Taxes 4,109,212 4,244,749 (135,537) 103.30%4,203,182 Licenses & Permits 178,342 246,970 (68,628) 138.48%210,774 Intergovernmental 356,671 941,347 (584,676) 263.93%642,900 Charges for Services 20,215 13,589 6,626 67.22%24,142 Fines & Forfeitures 39,300 37,133 2,167 94.49%40,754 Special Assessments 7,000 11,601 (4,601) 165.73%2,873 Other Revenues 389,716 859,792 (470,076) 220.62%50,459 Other Financing Sources 309,585 176,956 132,629 57.16%170,533 City Council - - - - - - 48,643 46,030 2,613 94.63%42,644 - - Advisory Commissions - - - - - - 10,150 14,315 (4,165) 141.03%8,117 - - City Administrator - - - - - - 240,190 231,848 8,342 96.53%233,463 - - Elections - - - - - - 56,000 20,053 35,947 35.81%19,955 - - Finance - - - - - - 229,098 232,173 (3,075) 101.34%215,857 - - Central Services - - - - - - 236,066 207,551 28,515 87.92%200,970 - - Community Development - - - - - - 378,693 341,743 36,950 90.24%323,697 - - Police - - - - - - 2,534,336 2,481,263 53,073 97.91%2,493,220 - - Fire - - - - - - 525,337 511,229 14,108 97.31%441,466 - - Recreation - - - - - - 107,200 99,589 7,611 92.90%101,502 - - Park Maintenance - - - - - - 354,673 313,684 40,989 88.44%313,629 - - Forestry - - - - - - 97,000 17,379 79,621 17.92%3,744 - - Public Works Admin - - - - - - 137,314 141,537 (4,223) 103.08%129,700 - - Bldg/Grnds Maintenance - - - - - - 132,781 126,707 6,074 95.43%137,025 - - Veh/Equip Maintenance - - - - - - 105,381 116,011 (10,630) 110.09%89,805 - - Street Pavement Mgmt - - - - - - 215,200 205,625 9,575 95.55%188,103 - - Snow & Ice Control - - - - - - 147,933 196,156 (48,223) 132.60%142,795 - - Street Sign Maintenance - - - - - - 41,377 37,342 4,035 90.25%38,861 - - Conv/Visitor Bureau - - - - - - 50,350 63,049 (12,699) 125.22%57,346 - - Miscellaneous - - - - - - 1,121,263 1,114,689 6,574 99.41%259,425 - - Totals General Fund 9,747,801 9,560,429 5,410,041 6,532,137 (1,122,096) 120.74%5,345,617 6,768,985 6,517,973 251,012 96.29%5,441,324 14,164 9,574,593 210 Cable 309,626 327,930 118,400 98,037 20,363 82.80%122,921 133,320 119,067 14,253 89.31%113,139 (21,030) 306,900 220 DARE 4,550 4,949 800 369 431 46.13%837 1,250 768 482 61.44%- (399) 4,550 225 Forfeiture 54,048 58,444 5,500 28,493 (22,993) 518.05%27,458 14,250 32,890 (18,640) 230.81%9,851 (4,397) 54,047 230 EDA - 48,748 267,736 88,765 178,971 33.15%126,301 267,431 91,119 176,312 34.07%126,888 (2,354) 46,394 252 Community Center 105,295 126,111 377,090 415,628 (38,538) 110.22%396,928 376,613 407,820 (31,207) 108.29%389,141 7,808 133,919 255 Lakeside Park 10,738 (3,661) 21,766 22,253 (487) 102.24%21,198 21,766 18,617 3,149 85.53%37,346 3,636 (25) 290 Recycling Grant 345 15,010 25,211 25,531 (320) 101.27%24,356 25,211 26,033 (822) 103.26%24,989 (502) 14,508 410 TIF District 1 48,037 - - 19,846 (19,846) #DIV/0!1,704,974 - 19,846 (19,846) #DIV/0!1,736,893 - - 420 TIF District 2 943,779 813,231 170,378 204,623 (34,245) 120.10%173,962 103,389 77,370 26,019 74.83%22,277 127,253 940,484 430 TIF District 3 - 526,042 413,825 464,851 (51,026) 112.33%428,985 1,403,389 990,893 412,496 70.61%1,286,881 (526,042) - 450 TIF District 5 727,513 703,177 1,303,181 1,428,645 (125,464) 109.63%1,381,770 1,302,181 1,404,463 (102,282) 107.85%1,361,338 24,182 727,359 451 Park Dedication 494,936 280,421 9,000 240,077 (231,077) 2667.52%(3,311) 78,600 25,562 53,038 32.52%123,294 214,515 494,936 460 Veh/Equip Replacement 1,490,072 1,752,218 212,000 212,000 - 100.00%200,000 521,000 475,405 45,595 91.25%128,884 (263,405) 1,488,813 480 Special Projects 1,232,280 574,522 6,000 949,985 (943,985) 15833.08%(22,736) 628,500 333,787 294,713 53.11%245,270 616,198 1,190,720 485 Street Improvements 7,338,814 7,225,778 1,263,000 1,629,628 (366,628) 129.03%1,077,834 2,176,000 1,666,283 509,717 76.58%1,706,437 (36,655) 7,189,123 505 GO Impr Bonds 2004 230,820 373,806 219,050 199,605 19,445 91.12%324,474 258,553 341,238 257,539 131.98%257,539 (141,633) 232,173 700 Water 15,574 4,075,677 1,022,305 1,062,703 (40,398) 103.95%914,619 1,668,133 1,295,205 372,928 77.64%1,257,138 (232,502) 3,843,175 730 Sewer 2,452,874 4,415,223 1,282,276 1,484,383 (202,107) 115.76%1,155,696 2,005,436 1,418,609 586,827 70.74%1,654,557 65,774 4,480,997 740 Street Lighting 121,349 115,349 90,164 93,303 (3,139) 103.48%79,407 96,228 71,229 24,999 74.02%98,964 22,074 137,423 745 Surface Water 1,840,400 3,055,919 287,000 364,169 (77,169) 126.89%217,058 442,628 308,245 134,383 69.64%220,842 55,924 3,111,843 890 Pooled Investments - - - 271,056 (271,056) 0.00%291,818 - - - 0.00%- - 271,056 Total all funds 27,168,851 34,049,323 12,504,723 15,836,087 (3,331,364) 126.64%13,990,166 18,292,863 15,642,422 2,990,665 85.51%16,242,992 (77,391) 34,242,988 457036v1 SJR MU125-11 Kennedy 470 U.S. Bank Plaza 200 South Sixth Street Minneapolis MN 55402-1458 (612) 337-9300 telephone (612) 337-9310 fax http://www.kennedy-graven.com Affirmative Action, Equal Opportunity Employer Graven C H A R T E R E D SCOTT J. RIGGS Attorney at Law Direct Dial (612) 337-9260 Email: sriggs@kennedy-graven.com MEMORANDUM Date: February 19, 2015 To: James Ericson, City Administrator From: Scott J. Riggs, City Attorney Re: Mounds View Project Status Report MU125-11: Administration. General discussions with staff regarding various City matters. MU125-12: Finance Department. Work is being performed on a conduit bond issue for Catholic Eldercare. Coordinate logistics with City staff regarding same. Draft resolution and draft and publish a notice of public hearing. Matter is presently pending. MU210-111: Personnel Matters. Consult with City staff regarding disability benefits, FMLA, ADA, health insurance benefits and workers’ compensation issues. Consult with City regarding health insurance inquiry from a former City employee. Draft letter regarding matter. Matter is presently pending. MU210-220: DVS Investigation. Consult with City Council and City staff regarding matter. Attend meetings. Review and work on data practices request. Matter is presently pending. MU210-221: LMCIT/DVS General. Several notices of legal claims have been presented to the City and have been tendered for defense by the League of Minnesota cities Insurance Trust. Consult with City staff and City Council. Consult with LMCIT attorneys. Matters are presently pending. MU210-233: TCAAP Sanitary Sewer Matter. Consult with City staff regarding same. Attend meetings with City staff and other interested parties. Matter is presently pending. MU210-238: Energy Savings Program St. Paul Port Authority. Review energy savings program issues and approvals and consult with City staff regarding same. Matter is presently pending. SJR:jms &