HomeMy WebLinkAboutAgenda Packets - 2015/03/09CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
MOUNDS VIEW CITY HALL
Monday, March 9, 2015
7:00 p.m.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller
4. APPROVAL OF AGENDA
5. PUBLIC INPUT:
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give
your full name and address for the minutes. Also, please limit your comments to three
minutes.
6. SPECIAL ORDER OF BUSINESS
7. COUNCIL BUSINESS
A. Resolution 8385, Appointing Theresa Cermak as the 2014 Mounds View Citizen of
the Year
8. CONSENT AGENDA
A. Set a Public Hearing Date for Monday, March 23, 2015 at 7:00pm for the Second
Reading and Adoption of Ordinance 898, Amending City Code Chapter 607
Regarding the Storage of Fish Houses in Front Yard Areas
B. Resolution 8386, Approving Revisions to Section 3.45 of the Mounds View
Personnel Manual Pertaining to the Retirement Health Savings Plan (RHSP)
C. Resolution 8384, a Resolution Reappointing Tim Hill to the Board of Directors of the
Spring Lake Park Fire Dept., Inc.
9. JUST AND CORRECT CLAIMS
10. APPROVAL OF MINUTES
A. February 9, 2015, City Council Minutes
B. February 23, 2015, City Council Minutes
11. REPORTS
A. Reports of Mayor and Council
B. Reports of Staff
1. Volunteer Program Update
2. Town Hall Meeting Agenda
3. Public Works Director Update (verbal report)
C. Reports of City Attorney
City Council Agenda
Monday, March 9, 2015
Page 2
12. Next Council Work Session: Monday, April 6, 2015, at 7:00 p.m.
Next Council Meeting: Monday, March 23, 2015, at 7:00 p.m.
Town Hall Meeting: Monday, March 30, 2015, at 6:00 p.m.
13. ADJOURNMENT
Item No: 07A
Meeting Date: March 9, 2015
Type of Business: CB
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Resolution 8385, Appointing the 2014 Citizen of the Year
Background:
The City of Mounds View Citizen of the Year Award recognizes ordinary citizens who have
demonstrated initiative to improving the community. Past recipients of ther award include:
2004: David Jahnke
2005: Frank Silvis
2006: Ed Lanz
2007: Don Hodges
2008: Barbara Haake
2009: Diane Wuori
2010: Jean Miller
2011: Jerry Skelly
2012: Greg Belting
2013: Gary Stevenson
Discussion:
The City of Mounds View Citizen of the Year Award recognizes a Mounds View resident,
business owner or land owner, who represents the energetic, courageous, persistent and
informed involvement of an ordinary citizen in the issues and challenges that affect the City of
Mounds View. The award seeks to honor highly effective community leaders who have
invested a significant amount of time improving their community.
The City received three nominations for the Mounds View Citizen of the Year Award. The
nomination was reviewed by the City Council at the March Work Session. The City Council
made a decision to designate the 2014 Mounds View Citizen of the Year Award to Theresa
Cermak.
The Mounds View Citizen of the Year Award is scheduled to be presented at the March 30,
2015, Town Hall Meeting, located at Mounds View City Hall. Staff has attached a draft of the
plaque that will be presented at the Town Hall Meeting.
Item 07A
March 9, 2015, City Council Meeting
Page 2
Recommendation:
It is recommended that the City Council approve the attached Resolution 8385, appointing
Theresa Cermak as the 2014 Mounds View Citizen of the Year.
Respectfully submitted,
___________________________
Desaree Crane
RESOLUTION NO. 8385
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION DESIGNATING THE
2014 MOUNDS VIEW CITIZEN OF THE YEAR AWARD
WHEREAS, the Mounds View Citizen of the Year Award recognizes ordinary citizens
who have demonstrated outstanding dedication to improving their communities; and
WHEREAS, the Mounds View Citizen of the Year Award recognizes a Mounds View
resident, business owner or land owner, who represents the energetic, courageous, persistent
and informed involvement of an ordinary citizen in the issues and challenges that affect the
City; and
WHEREAS, nominations were solicited from the public and were reviewed by the City
Council; and
WHEREAS, Theresa Cermak, of 2085 Hillview Road, was selected and meets the
criteria outlined in the policy; and
WHEREAS, Theresa Cermak, as a citizen of Mounds View, has exemplified the
courage and determination to follow her values; and
WHEREAS, Theresa Cermak has demonstrated drive and initiative in her approach to
citizenship and has worked steadfastly with various community groups and organizations; and
WHEREAS, Theresa Cermak has volunteered a significant amount of time and energy
to further community causes and issues; and
WHEREAS, her efforts have generated positive results for the community; and
WHEREAS, she has contributed her efforts unselfishly, not expecting anything in
return.
NOW, THEREFORE BE IT RESOLVED, that the Mounds View City Council does
hereby present the 2014 Mounds View Citizen of the Year Award to Theresa Cermak, in
sincere gratitude and appreciation for efforts as a Mounds View citizen.
Adopted this 9th day of March, 2015
______________________________
Joe Flaherty, Mayor
ATTEST:
______________________________
James Ericson, City Administrator
(seal)
(AWARD TO BE PRESENTED AT THE TOWN HALL MEETING)
2014 MOUNDS VIEW CITIZEN OF THE YEAR AWARD
Presented to
THERESA CERMAK
In recognition of many years of community participation and dedicated service as a citizen
of Mounds View
WHEREAS, Theresa Cermak, as a citizen of Mounds View, has exemplified the courage,
initiative, and determination to follow her values; and
WHEREAS, she has demonstrated drive and initiative in her approach to leadership, and has
worked consistently with various community groups and organizations; and
WHEREAS, she has volunteered a significant amount of time, passion, and energy to further
community causes and issues; and
WHEREAS, she unselfishly gave her efforts, not expecting anything in return; and
WHEREAS, her efforts have generated positive results for the community.
NOW, THEREFORE BE IT RESOLVED, that the City Council does hereby present the 2014
Mounds View Citizen of the Year Award to Theresa Cermak, in sincere gratitude and
appreciation for efforts as a citizen of Mounds View.
Presented by the
MOUNDS VIEW CITY COUNCIL
March 30, 2015
Item No: 08B
Meeting Date: March 9, 2015
Type of Business: CA
Administrator Review : ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Desaree Crane, Assistant City Administrator
Item Title/Subject: Resolution 8386, Amending the Personnel Manual Relating
to the Retirement Health Savings Plan
Background:
Due to new hires in the non-union group, Staff had a meeting with all non-union employees
to review whether the current Retirement Health Savings Plan (RHSP) meets the needs of
non-union employees.
Discussion:
Attached is the non-union Retirement Health Savings Plan, which revises Section 3.45 of
the Mounds View Personnel Manual. Revisions were made and this plan was reviewed by
all employees in the non-union group. Revisions are highlighted in the resolution as
deletions in red and revisions in blue.
Recommendation:
Staff recommends approval of Resolution 8386, approving the non-union Retirement
Health Savings Plan.
Respectfully submitted, Respectfully submitted,
________________________ _______________________
James Ericson Desaree Crane
City Administrator Assistant City Administrator
RESOLUTION NO. 8386
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
A RESOLUTION APPROVING THE NON-UNION
RETIREMENT HEALTH SAVINGS PLAN
WHEREAS, due to new hires in the non-union group, revisions were made to the
Retirement Health Savings Plan to meet the needs of non-union employees; and
WHEREAS, the Retirement Health Savings Plan was developed and reviewed by
non-union employees.
NOW, THEREFORE BE IT RESOLVED, that the Mounds View City Council revises
Section 3.45 of the Mounds View Personnel Manual as follows:
POLICY: RETIREMENT HEALTH SAVINGS PLAN SECTION: 3.45
The City of Mounds View offers its employees a Retirement Health Savings Plan (RHSP)
pursuant to Internal Revenue Code regulations through a third party administrator selected
by the City. The following contributions will be allowed to the Retirement Health Savings
Plan:
A. Upon separation from the City, employees who have completed two or more years
of service and leave the City in good standing shall contribute 100% of their eligible
sick leave to their RHSP. Except as noted below, eligible sick leave is limited to 50%
of an employee’s sick leave balance, which is capped as follows:
Base cap = 960 hours. The base cap shall be increased by 20 hours
per year for each year employed beyond ten years. For example, a
15-year employee’s cap would be 1060 hours and a twenty-year
employee’s cap would be 1160 hours.
Employees with less than two years of service with the City are not eligible to
contribute sick leave hours to the RHSP and have no right to any payout of unused
sick leave hours.
Employees who had completed ten years of service by January 1, 2008, qualify for
enhanced sick leave payout. Upon separation, qualifying employees shall contribute
100% of their eligible sick leave to their RHSP. The enhanced sick leave payout is
equal to 65% of an employee’s sick leave balance. (The enhanced conversion rate
applies ONLY to sick leave hours contributed at separation, subject to the maximum
cap addressed above.)
Resolution 8386
Page 2
Sick leave balances in excess of the above described cap are not eligible for
contribution or payout in any form, except as follows:
Employees having accrued a balance of 1,400 or more sick leave
hours as of September 1, 2008 shall be eligible for the enhanced
payout up to a maximum contribution equivalent to the highest
sick leave balance carried during 2008.
Employees who have a sick leave balance of 600 or more hours shall contribute
their excess balance to the RHSP at a 2 to 1 ratio with a maximum annual
contribution of 160 hours (80 hours converted) or that amount which brings the
employee’s sick leave balance down to 600 hours—whichever is less. The City shall
calculate and process the annual employee contribution to the RHSP on the first
payroll period of November of each year.
B. In addition to the provisions listed in Section A, the following below shall apply to
non-exempt civilian Police Department employees:
1. Civilian Police Department employees forty (40) fifty (50) years of age or
older shall contribute ten percent (10%) fifteen (15%) of their salary per
payroll towards the RHSP and, in addition, upon separation, employees in
this category who have completed two (2) or more years of service and leave
in good standing shall contribute one hundred percent (100%) of accrued
vacation compensation to the RHSP.
C. In addition to the provisions listed in Section A, the following table below and terms
shall apply to all other non-exempt employees:
Group Designation Age + Years of Service
Group A Up to 44 59
Group B 45 – 59 60 to 74
Group C 60 – 74 75 and above
Group D 75 – 89
Group E 90 and above
1. Employees in Group A shall contribute 1% of their salary per payroll towards
the RHSP and in addition, upon separation, employees in this group who
have completed two (2) or more years of service and leave in good standing
shall contribute fifty percent (50%) of accrued vacation compensation to the
RHSP.
2. Employees in Group B shall contribute 1% 3% of their salary per payroll
towards the RHSP, and in addition, upon separation, employees in this group
who have completed two (2) or more years of service and leave in good
standing shall contribute fifty percent (50%) one hundred percent (100%) of
accrued vacation compensation to the RHSP.
Resolution 8386
Page 3
3. Employees in Group C shall contribute 3% 5% of their salary per payroll
towards the RHSP and in addition, upon separation, employees in this group
who have completed two (2) or more years of service and leave in good
standing shall contribute one hundred percent (100%) of accrued vacation
compensation to the RHSP.
4. Employees in Group D shall contribute 5% of their salary per payroll towards
the RHSP and in addition, upon separation, employees in this group who
have completed two (2) or more years of service and leave in good standing
shall contribute one hundred percent (100%) of accrued vacation
compensation to the RHSP.
5. Employees in Group E shall contribute 10% of their salary per payroll
towards the RHSP.
D. In addition to the provisions listed in Section A, POST Certified employees shall
contribute five percent (5%) of their salary per payroll period toward the RHSP, and,
in addition, upon separation from the City, employees in this classification who have
completed two (2) or more years of service and leave in good standing shall
contribute one hundred percent (100%) of accrued vacation compensation to the
RHSP.
Adopted this 9th day of March, 2015.
______________________________
Joe Flaherty, Mayor
ATTEST:
______________________________
James Ericson, City Administrator
(SEAL)
Item No: 8C
Meeting Date: March 9, 2015
Type of Business: Consent Agenda
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Item Title/Subject: Resolution 8384, a Resolution Reappointing Tim Hill to the
Board of Directors of the Spring Lake Park Fire Dept., Inc.
Introduction:
The Blaine - Spring Lake Park - Mounds View Fire Department is managed by a seven
member Board of Directors and a full time CEO/Fire Chief. The board is comprised of
three community representatives from the City of Blaine, one each from the Cities of Spring
Lake Park and Mounds View, and two fire department representatives elected by the active
membership of the department. Tim Hill, owner of CG Hill and Sons, located at 5150
Quincy Street, was appointed by the Mounds View City Council for a three-year term
commencing February 2012. Mr. Hill is presently president of the Fire Board and would
like to continue serving as the City’s appointed community representative.
Discussion:
The Fire Board oversees the audit, just and correct claims, and is involved in policy
decisions which have fiscal impact. (Policy control is managed exclusively by the Board
and CEO/Fire Chief.) A Personnel Committee comprised of one member from each station
meets regularly to review personnel performance, disciplinary issues and promotions.
Upon conclusion of their deliberations they forward their recommendation directly to the
board. Board members are compensated $1,575 per year for their service.
In the past, the Board would hold four official meetings a year; typically the meetings would
start at 5:30 pm and conclude by 8:00 pm. The board also holds one annual meeting to
seat new members and elect new officers. Lately, the Board has been meeting more
frequently to prepare for the impending retirement of Chief Nyle Zikmund.
Recommendation:
Staff recommends that the City Council re-appoint existing board member Tim Hill, of CG
Hill & Sons, to serve as the City’s representative to the fire department’s board of directors.
The appointment would be for a second three year term, the maximum allowed according
to their Bylaws. Resolution 8384 has been prepared for Council action.
Respectfully submitted,
________________________
James Ericson
City Administrator
Mounds View Appointees to the Fire Board
Brooks Staples
1995 – 1996 (1 year term)
1996 – 1999 (3 year term)
1999 – 2002 (3 year term)
Michele Sandback
2002 – 2004 (3 year term, resigned 10/19/2004)
Barb Renshaw
2004 – 2006 (finished Sandback term)
2006 – 2009 (3 year term)
2009 – 2012 (3 year term)
Tim Hill
2012 – 2015 (3 year term)
RESOLUTION 8384
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING THE RE-APPOINTMENT OF TIM HILL TO SERVE ON THE SPRING
LAKE PARK FIRE DEPARTMENT, INC., BOARD OF DIRECTORS, AS THE CITY OF
MOUNDS VIEW REPRESENTATIVE
WHEREAS, the City of Mounds View receives fire protection from the Blaine -
Spring Lake Park – Mounds View Fire Department, legally known as the Spring Lake Park
Fire Department, Inc. (the “Department”); and,
WHEREAS, the Department is managed by a seven-member Board of Directors
(the “Board”) and a full time CEO/Fire Chief. The Board is comprised of three community
representatives from the City of Blaine, one community representative each from Spring
Lake Park and Mounds View, and two fire department representatives elected by the active
membership of the Department; and,
WHEREAS, terms on the Board are three-years in length, with community
representatives limited to serving no more than two consecutive full three-year terms; and,
WHEREAS, Tim Hill, owner of the Mounds View business CG Hill and Sons, was
appointed to serve a three-year term on February 13, 2012, which has since expired; and,
WHEREAS, Mr. Hill desires to be re-appointed to serve a second three-year term as
allowed by the Department Bylaws; and,
WHEREAS, the City Council recognizes the benefit of Mr. Hill’s continuation on the
Board as much work is being done to prepare for staffing changes within the Department.
NOW, THEREFORE BE IT RESOLVED that the Mounds View City Council does
hereby approve the re-appointment of Tim Hill, of CG Hill and Sons, doing business in
Mounds View at 5150 Quincy Drive, to the Board of Directors of the Spring Lake Park Fire
Department, Inc., for a second three-year term, through 2015.
Adopted this 9th day of March, 2015.
________________________________
Joe Flaherty, Mayor
ATTEST:
________________________________
James Ericson, City Administrator
(seal)
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1
CITY OF MOUNDS VIEW 2
RAMSEY COUNTY, MINNESOTA 3
4
Regular Meeting 5
February 9, 2015 6
Mounds View City Hall 7
2401 Highway 10, Mounds View, MN 55112 8
7:01 P.M. 9
10
11
1. MEETING IS CALLED TO ORDER 12
13
2. PLEDGE OF ALLEGIANCE 14
15
3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 16
17
NOT PRESENT: None. 18
19
4. APPROVAL OF AGENDA 20
A. Monday, February 9, 2015, City Council Agenda. 21
22
Council Member Mueller requested the Council Business Items be addressed in the following 23
order: Item A, Item C, Item E, Item B, and Item D. 24
25
MOTION/SECOND: Mueller/Hull. To Approve the Monday, February 9, 2015, agenda as 26
amended. 27
28
Ayes – 5 Nays – 0 Motion carried. 29
30
5. PUBLIC INPUT 31
32
None. 33
34
6. SPECIAL ORDER OF BUSINESS 35
36
None. 37
38
7. COUNCIL BUSINESS 39
A. 7:00 p.m. Public Hearing – Resolution 8374, A Resolution to Consider a 40
Residential Kennel License located at 7768 Woodlawn Drive. 41
42
Assistant City Administrator Crane stated Diane and Rachel Roland live at 7768 Woodlawn 43
Drive and currently own two dogs. The homeowners are interested in rescuing a third dog and 44
are in need of a kennel license. Staff visited the property and found no violations. For this 45
Mounds View City Council February 9, 2015
Regular Meeting Page 2
reason, staff recommended the Council hold a public hearing, take comments and approve the 1
residential kennel license, contingent on the rescue dog being licensed with the City of Mounds 2
View. 3
4
Mayor Flaherty opened the public hearing at 7:05 p.m. 5
6
Hearing no public input, Mayor Flaherty closed the public hearing at 7:06 p.m. 7
8
Council Member Hull asked if the property has had any dog complaints. Assistant City 9
Administrator Crane reported the property has had no complaints or violations. 10
11
Mayor Flaherty noted the property owners already owned a French bulldog and a husky mix. He 12
asked how the two dogs got along. Diana Roland, 7768 Woodlawn Drive, explained that the two 13
dogs got along quite well. She reported that if the dogs begin barking at the neighbor’s dog they 14
were brought back inside. She indicated the back yard was cleaned regularly throughout the 15
summer and fall months. 16
17
Council Member Mueller questioned how long Ms. Roland has lived in Mounds View. Ms. 18
Roland commented she has lived in Mounds View since March of 2011. 19
20
MOTION/SECOND: Gunn/Hull. To Waive the Reading and Adopt Resolution 8374, A 21
Resolution to Consider a Residential Kennel License located at 7768 Woodlawn Drive. 22
23
Council Member Meehlhause discussed an email received from a neighboring property. He did 24
not believe that the comments expressed in this email properly reflected the behaviors of Ms. 25
Roland. 26
27
Ayes – 5 Nays – 0 Motion carried. 28
29
C. Resolution 8372, Adopting a Special Assessment Levy for a Private Sewer 30
Improvement at 8130 Edgewood Drive. 31
32
Finance Director Beer requested the Council consider adopting a special assessment levy for a 33
private sewer improvement at 8130 Edgewood Drive. He discussed the complexity of the 34
residential repair and explained the property owner had requested assistance from the City. 35
36
Peter Slabiak, 8130 Edgewood Drive, discussed the work that took place at his home. He 37
requested that the assessment be tabled for one month to allow him to discuss the proposed 38
expenses with staff. 39
40
Council Member Mueller asked if Mr. Slabiak recalled the expense within the original estimate. 41
Mr. Slabiak believed that the estimate for the work ranged from $4,000 to 7,000. Finance 42
Director Beer stated that estimate was for a standard sewer line repair; however, this property had 43
several complications. 44
45
Mounds View City Council February 9, 2015
Regular Meeting Page 3
Council Member Hull questioned if the assessment could be tabled for one month as requested 1
by the homeowner. Finance Director Beer did not object to tabling the matter. 2
3
Mayor Flaherty believed it only appropriate to allow Mr. Slabiak to discuss the expense in further 4
detail with staff. 5
6
MOTION/SECOND: Flaherty/Meehlhause. To Table Action on the Special Assessment Levy 7
for a Private Sewer Improvement at 8130 Edgewood Drive to the March 9, 2015 City Council 8
meeting. 9
10
Ayes – 5 Nays – 0 Motion carried. 11
12
E. Second Reading and Adoption of Ordinance 897, an Ordinance Amending 13
Chapter 603, Section 603.06, of the City Code Relating to Licensing 14
Requirements for Garbage and Recycling Haulers (ROLL CALL VOTE). 15
16
City Administrator Ericson stated in October of 2014 the Council overhauled the City Code 17
regarding garbage hauling and recycling. He reported several amendments were proposed to 18
provide a better opportunity for tracking the collection of garbage and recyclables while also 19
creating more clear licensing requirements. However, feedback on these amendments was 20
received from the National Waste and Recycling Association. Staff met with representatives of 21
the licensed haulers, who expressed opposition regarding three parts of the new requirements: 22
submission of maximum rates, reporting properties that are not recycling, and the reporting 23
formulas on collected materials. 24
25
City Administrator Ericson reviewed proposed Ordinance amendment, taking into consideration 26
the comments from the National Waste and Recycling Association, with the Council and 27
recommended approval. The ordinances would eliminate the need to report rates. 28
29
Julie Ketchum, National Waste and Recycling Association, thanked the Council for their time. 30
She stated her association represents haulers for both refuse and recycling in the City of Mounds 31
View. She thanked staff for striking the language regarding rate reporting. She requested the 32
City not require drivers to track residents that are not recycling. She discussed how safety was of 33
the utmost concern to this industry and she did not want drivers taking their eyes off of the road. 34
She did not want to add another distraction to the drivers. She recommended that instead the 35
City take a positive approach to recycling and not a punitive approach. She believed this would 36
be best for the City and its recycling program. She discussed how her company was advancing 37
recycling efforts throughout the State of Minnesota. 38
39
Mayor Flaherty questioned how drivers knew which houses to stop at each week. Doug Green, 40
Public Services, explained the drivers had a route sheet. 41
42
Mayor Flaherty inquired how Ms. Ketchum’s organization encouraged recycling among its 43
customers. Ms. Ketchum explained that her organization was one of the leading recycling 44
companies in the State. She then provided further comment on how her company was educating 45
Mounds View City Council February 9, 2015
Regular Meeting Page 4
and encouraging recycling residents while finding new and innovative ways to reuse recyclables. 1
2
Mayor Flaherty stated the original intent of the City with the recycling program was just to 3
encourage homeowners to recycle while explaining the positive benefits. Ms. Ketchum believed 4
there was a better way to affect change than by reporting the homeowners to the City for not 5
recycling. She suggested that she be allowed to work with the City on educational materials 6
through flyers and mailers. 7
8
Mayor Flaherty discussed feedback the City received from Ramsey County regarding the lack of 9
reporting of recyclables in Mounds View. He questioned how this situation could improve. Ms. 10
Ketchum indicated changes have been made at both a local and State level for reporting. She 11
believed that homeowners were still recycling; however the weight of the material was declining 12
due to better product packaging and engineering. 13
14
Mayor Flaherty did not believe that the City would be placing a burden on the refuse haulers 15
given the fact Ramsey County had information on every other community in the County, except 16
for Mounds View. Somehow, recycling information was being gathered by haulers in every 17
other community. Ms. Ketchum encouraged the City to work with her organization on recycling 18
education materials. 19
20
Mayor Flaherty recommended that the Ordinance be approved as recommended by staff and that 21
the recorded information be reviewed by the City in six months. 22
23
Council Member Gunn encouraged Ms. Ketchum to not view the recording as a violation, but 24
rather information on who is and is not recycling on a regular basis throughout the City. 25
26
Council Member Meehlhause stated that the information gathered by the drivers would assist the 27
City in creating a list of residents that need further education material on recycling. 28
29
Mayor Flaherty asked if the Code had a timeline for the reporting information. City 30
Administrator Ericson commented that the recycling information was to be provided to the City 31
on a monthly basis. 32
33
Council Member Hull questioned what the Council would do with the information after it is 34
gathered by the haulers. City Administrator Ericson anticipated that property owners found to 35
not be recycling would be provided with educational information on the City’s recycling 36
program. 37
38
Mayor Flaherty believed that haulers would be able to make a determination on the customers 39
that do and do not recycle. 40
41
Council Member Mueller saw the reporting as an opportunity for the haulers to provide superior 42
service to its customers, as it may provide the haulers with a chance to change out defective 43
containers. She did not want to see the City at the bottom of the County’s list based on its 44
recycling efforts. She wanted to see Mounds View achieve its recycling goals. 45
Mounds View City Council February 9, 2015
Regular Meeting Page 5
1
Mayor Flaherty was in favor of revisiting the recycling program in one year in order to reassess 2
the situation. 3
4
MOTION/SECOND: Flaherty/Meehlhause. To Waive the Second Reading and Adopt 5
Ordinance 897, an Ordinance Amending Chapter 603, Section 603.06, of the City Code Relating 6
to Licensing Requirements for Garbage and Recycling Haulers. 7
8
Council Member Mueller was in favor of revisiting this issue. She believed that the information 9
gathered would assist the City in saving money on printing costs for educational materials that 10
would be provided to homeowners. 11
12
ROLL CALL: Gunn/Hull/Meehlhause/Mueller/Flaherty. 13
14
Ayes – 5 Nays – 0 Motion carried. 15
16
B. Resolution 8375, Approving the 2015 Public Works and Parks Seasonal 17
Positions. 18
19
Assistant City Administrator Crane discussed the process for hiring seasonal employees. She 20
reviewed the hourly wage for new and returning seasonal employees. It was noted that seasonal 21
employees could not work more than 119 calendar days for the City of Mounds View due to the 22
new healthcare act. Staff requested the Council approve the hire of 10 seasonal employees for 23
2015. 24
25
MOTION/SECOND: Hull/Gunn. To Waive the Reading and Adopt Resolution 8375, 26
Approving the 2015 Public Works and Parks Seasonal Positions. 27
28
Ayes – 5 Nays – 0 Motion carried. 29
30
D. Resolution 8373, Setting a Public Hearing for February 23, 2015 for Mustang 31
Drive and Mustang Circle for Pavement Rehabilitation and Drainage 32
Improvements. 33
34
Acting Public Works Director Peterson requested the Council set a Public Hearing for February 35
23, 2015 for the Mustang Drive and Mustang Circle Pavement Rehabilitation and Drainage 36
Improvement project. Staff provided further comment on the improvements proposed for this 37
project. 38
39
Council Member Mueller questioned how the Mustang Drive and Mustang Circle project cost 40
compared to other street improvements projects in the City. Christina Mlejnek, Stantec, believed 41
this project compared quite similarly based on the scope of the project. 42
43
MOTION/SECOND: Meehlhause/Mueller. To Waive the Reading and Adopt Resolution 8373 44
to Set a Public Hearing for February 23, 2015 for Mustang Drive and Mustang Circle for 45
Mounds View City Council February 9, 2015
Regular Meeting Page 6
Pavement Rehabilitation and Drainage Improvements. 1
2
Council Member Mueller asked if property owners along Mustang Drive and Mustang Circle 3
would be notified of the public hearing scheduled for February 23rd. Acting Public Works 4
Director Peterson stated this was the case. 5
6
Ayes – 5 Nays – 0 Motion carried. 7
8
8. CONSENT AGENDA 9
A. Resolution 8371, Authorization to Approve Animal Impoundment Contract 10
Services with Brighton Veterinary Hospital. 11
B. Resolution 8376, Approving a Janitorial Cleaning Contract for the City 12
Hall/Police Facility and the Mounds View Community Center. 13
14
MOTION/SECOND: Mueller/Hull. To Approve the Consent Agenda as presented. 15
16
Ayes – 5 Nays – 0 Motion carried. 17
18
9. JUST AND CORRECT CLAIMS 19
20
Finance Director Beer answered the Council's questions related to claims. 21
22
MOTION/SECOND: Mueller/Hull. To Approve the Just and Correct Claims as presented. 23
24
Ayes – 5 Nays – 0 Motion carried. 25
26
10. APPROVAL OF MINUTES 27
28
None. 29
30
11. REPORTS 31
A. Reports of Mayor and Council. 32
33
Council Member Mueller explained on Tuesday, February 10th at 6:00 p.m. the City Council 34
would be having a retreat. She noted the Mounds View Business Council would be meeting on 35
Wednesday, February 11th at 7:30 a.m. at the Community Center. 36
37
Council Member Mueller indicated the Festival in the Park Committee would be meeting again 38
on Tuesday, February 17th at 7:00 p.m. at City Hall and the group was still in need of volunteers. 39
40
Council Member Meehlhause stated last Thursday he attended the North Suburban Cable 41
Commission meeting for the Mayor. He explained he would be attending the NYFS Service to 42
Youth Award Ceremony. 43
44
Mounds View City Council February 9, 2015
Regular Meeting Page 7
Council Member Meehlhause congratulated the Boys and Girls Irondale Nordic Ski Teams for 1
their 2nd Place Finish at the sectional meet. He wished both teams well at State. 2
3
Mayor Flaherty reported he recently attended a school board meeting at Snail Lake Elementary. 4
The attendees discussed issues affecting the community. 5
6
Mayor Flaherty commented he and City Administrator Ericson went to the Capitol today to 7
support Senator Bev Scalze as she introduced Bill 276, which requested a sound wall in Mounds 8
View adjacent to the mobile home park and Laport Meadows neighborhood. 9
10
Mayor Flaherty reported that on Wednesday, February 11th at 10:30 a.m. at the local Ramsey 11
County Library there would be Reading with the Mayor. 12
13
B. Reports of Staff. 14
1. Police Department Annual Report. 15
16
Police Chief Kinney reviewed the 2014 Police Department Annual Report with the Council. He 17
discussed highlights from the year, noting calls for service have continued to increase. He 18
provided comment on the number of calls to the mentally ill. He reviewed the crime trends over 19
the past several years. He noted efforts on behalf of the Towards Zero Death campaign continue. 20
21
Police Chief Kinney reported on the current hiring process and noted the list of candidates had 22
been whittled down to two. Both were offered positions with the Mounds View Police 23
Department, which brought the department back to its full contingent. He was pleased to report 24
that National Night Out was a huge success again this past August, along with Festival in the 25
Park. He thanked the Council for their support by approving the new records management 26
system. He indicated the new system would be implemented in March of 2015. 27
28
Mayor Flaherty recommended that the Police Department attend or be provided with training on 29
how to best manage mentally ill. Police Chief Kinney anticipated that training would be held this 30
year as funding from the State for mental illness awareness was increasing. 31
32
Council Member Mueller requested further information on the LIDAR training attended by the 33
police department. Police Chief Kinney commented this was similar training as RADAR 34
training, except the LIDAR device was handheld. 35
36
Council Member Mueller questioned if the Police Department has considered purchasing body 37
cameras. Police Chief Kinney explained the department has one body camera at this time, but 38
this device has had a number of technical issues. He intended to expand this operation once a 39
decision could be made on the proper vendor. He commented that policies, data management 40
and data privacy practices would also need to be determined. 41
42
Council Member Meehlhause asked why the number of complaints for the department doubled 43
from 2013 to 2014. Police Chief Kinney discussed the complaints received in 2014 and noted 44
this was attributed to the increased number of calls being responded to by the Police Department. 45
Mounds View City Council February 9, 2015
Regular Meeting Page 8
1
Council Member Meehlhause was pleased that the department was able to stay under budget in 2
2014. 3
4
Mayor Flaherty thanked Police Chief Kinney for his report and for his dedication to this 5
community. 6
7
Finance Director Beer reported he attended an Ehlers Conference last Thursday and Friday. 8
9
City Administrator Ericson stated Corbin Hilgeman recently updated the City’s history pamphlet. 10
He thanked Mr. Hilgeman for his efforts. The Council offered Mr. Hilgeman a round of 11
applause. 12
13
C. Reports of City Attorney. 14
15
There was nothing additional to report. 16
17
12. Next Council Work Session: Monday, March 2, 2015, at 7:00 p.m. 18
Next Council Meeting: Monday, February 23, 2015, at 7:00 p.m. 19
20
13. ADJOURNMENT 21
22
The meeting was adjourned at 9:05 p.m. 23
24
Transcribed by: 25
26
Heidi Guenther 27
TimeSaver Off Site Secretarial, Inc. 28
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1
CITY OF MOUNDS VIEW 2
RAMSEY COUNTY, MINNESOTA 3
4
Regular Meeting 5
February 23, 2015 6
Mounds View City Hall 7
2401 Highway 10, Mounds View, MN 55112 8
7:01 P.M. 9
10
11
1. MEETING IS CALLED TO ORDER 12
13
2. PLEDGE OF ALLEGIANCE 14
15
3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 16
17
NOT PRESENT: None. 18
19
4. APPROVAL OF AGENDA 20
A. Monday, February 23, 2015, City Council Agenda. 21
22
Council Member Mueller requested Item G be added under Council Business to allow for the 23
passing of a Resolution of Support for the League of Minnesota Cities Transportation Bill. 24
25
MOTION/SECOND: Mueller/Meehlhause. To Approve the Monday, February 23, 2015, agenda 26
as amended. 27
28
Ayes – 5 Nays – 0 Motion carried. 29
30
5. PUBLIC INPUT 31
32
None. 33
34
6. SPECIAL ORDER OF BUSINESS 35
36
None. 37
38
7. COUNCIL BUSINESS 39
A. 7:05 p.m. Public Hearing to Consider the Pavement Rehabilitation and 40
Drainage Improvements for Mustang Drive and Mustang Circle. 41
42
Interim Public Works Director Peterson discussed the pavement and drainage improvements 43
proposed for Mustang Drive and Mustang Circle. He indicated the majority of vehicles using 44
these roadways were larger semi-truck traffic. It was noted that the curb and gutter was in fairly 45
Mounds View City Council February 23, 2015
Regular Meeting Page 2
good condition. Staff further discussed the condition of the roadways, noting the areas that were 1
currently flooding. The project timeline was reviewed. Staff recommended that the Council hold 2
a public hearing and take comments from the public. 3
4
Mayor Flaherty opened the public hearing at 7:08 p.m. 5
6
Blaine Krugerud, BioClean, requested further information on the project phasing. He stated that 7
his operation had trucking needs and he wanted to be assured that his business would not be 8
adversely impacted by the proposed project. He was concerned with how the exits and entrances 9
would be addressed. Interim Public Works Director Peterson explained that the phasing of the 10
street would not be available until after the project was ordered. 11
12
Dave Fox, Fed Tech, expressed concern with the flooding that occurs in his parking lot during 13
heavy rains. He requested that the water from the street no longer flow from the street into his 14
parking lot. Mayor Flaherty commented that all water runoff and drainage issues would be 15
addressed through this project. 16
17
Hearing no further public input, Mayor Flaherty closed the public hearing at 7:13 p.m. 18
19
B. Resolution 8377, Approving Plans and Specifications for 2015 SUIP – Area 20
H. 21
22
Interim Public Works Director Peterson discussed the City’s Street Improvement Program. He 23
explained that Area H, which consisted of 2.4 miles, would be completed in 2015. It was noted 24
staff completed bidding documents. He stated the Groveland Lift Station would be rehabilitated 25
through this project. The project timeline was reviewed. Staff discussed the project details 26
further and requested that the Council approve the plans and specifications for the 2015 SUIP. 27
28
Council Member Mueller thanked staff for the thorough report. She asked where the sidewalk 29
would be located along Groveland Road. Interim Public Works Director Peterson indicated the 30
sidewalk would be located on the east side of Groveland Road, along with a bike lane. He 31
reported that all utility lines would remain on the east side of the road as well. 32
33
Council Member Mueller questioned where the mailboxes would be located on Groveland Road. 34
Interim Public Works Director Peterson commented the mailboxes would be moved to the west 35
side of Groveland Road. 36
37
Council Member Mueller inquired how many large maple trees would be impacted by the 38
sidewalk/bike lane. Interim Public Works Director Peterson explained staff has yet to review this 39
information. He commented that the City may be applying for a forestry grant to assist with 40
replacing these trees. 41
42
Mayor Flaherty asked how the remaining work on Area G would impact the start of the Area H 43
project. Christina Mlejnek, Stantec, did not believe that the two projects would overlap or 44
impact each other in 2015. Christine stated that she expected the impact to the trees would be 45
Mounds View City Council February 23, 2015
Regular Meeting Page 3
minimal. 1
2
3
MOTION/SECOND: Gunn/Hull. To Waive the Reading and Adopt Resolution 8377, 4
Approving Plans and Specifications for 2015 SUIP – Area H. 5
6
City Administrator Ericson reviewed several minor revisions to the Resolution with the Council. 7
The Council supported the Resolution as revised by staff. 8
9
Ayes – 5 Nays – 0 Motion carried. 10
11
C. Resolution 8378, Approving the 2015 City Council Priorities. 12
13
City Administrator Ericson reviewed Council’s priorities for the coming year. He explained that 14
these goals were discussed at a recent retreat. Staff requested the Council approve the 2015 City 15
Council Priorities. 16
17
Mayor Flaherty thanked staff for their assistance in revising the Council’s priorities. He 18
indicated a goal for the Council this year would be to further its relationships with local 19
businesses. In addition, to strengthen the bond between the Fire and Police Departments with the 20
community. 21
22
MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 8378, 23
Approving the 2015 City Council Priorities. 24
25
Ayes – 5 Nays – 0 Motion carried. 26
27
D. Resolution 8380, Approving Additional Design Services, Bidding Documents, 28
and Authorizing Advertisements for Bids for the 2015 Masonry Restoration 29
at the Ground Reservoir, Booster Station, and Well House No. 2. 30
31
Project Coordinator Stenglein explained the Council authorized the inspection of all municipal 32
facilities in May of 2012. The information gathered from this study provided the City with a 33
timely replacement plan for each of its buildings, which allowed staff to then budget and plan for 34
these events. He reported that the Ground Reservoir, Booster Station and Well House No. 2 35
were all in need of masonry restoration. He discussed the proposed project in detail along with 36
the project timeline. Staff recommended the Council approve design services, bidding 37
documents and authorize the advertisement for bids for the 2015 masonry restoration project. 38
39
Mayor Flaherty requested further information on how the reservoir, booster station and well 40
house served Mounds View residents. Project Coordinator Stenglein explained how each 41
structure served the City and assisted in providing the City’s water supply. 42
43
MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 8380, 44
Approving Additional Design Services, Bidding Documents, and Authorizing Advertisements 45
Mounds View City Council February 23, 2015
Regular Meeting Page 4
for Bids for the 2015 Masonry Restoration at the Ground Reservoir, Booster Station, and Well 1
House No. 2. 2
3
City Administrator Ericson reviewed several minor revisions to the Resolution with the Council. 4
The Council supported the Resolution as revised by staff. 5
6
Mayor Flaherty commented that the well house and reservoir were built in the 1960’s and were in 7
need of restoration. He supported the project as proposed by staff. 8
9
Ayes – 5 Nays – 0 Motion carried. 10
11
E. Resolution 8381, Approving the Bidding Documents, and Authorizing the 12
Advertisements of Bids for the 2015 Seal Coat Project for Areas A, B & C3. 13
14
Project Coordinator Stenglein explained the City was in the process of reconstructing 26 miles of 15
City owned streets through its Street Improvement Program. As a part of this program, Areas A, 16
B and C3 were in due for seal coating. He discussed the maintenance that has been conducted on 17
these streets since 2009 and reviewed the seal coating project timeline. Staff recommended the 18
Council approve bidding documents and authorize the advertisement of bids for the 2015 seal 19
coat project. 20
21
Council Member Mueller requested further information on the City’s seal coating policy. Project 22
Coordinator Stenglein commented that staff was proposing to seal coat the new City streets every 23
five to seven years. He indicated that three project areas were selected to assist in creating a 24
schedule going forward from this point. 25
26
Mayor Flaherty asked if the seal coating pebbles would be swept away into the City’s sewer 27
lines. Project Coordinator Stenglein explained that all catch basins would have protection 28
installed during the seal coating project. In addition, the roadways would be swept twice to pick 29
up the loose gravel. 30
31
Finance Director Beer noted that the City was saving 12% of the project costs by completing the 32
engineering work in house. 33
34
Mayor Flaherty requested that staff speak with the residents in Areas A, B and C in order to 35
ensure that this project is coordinated smoothly with the Area G and H projects. 36
37
MOTION/SECOND: Gunn/Meehlhause. To Waive the Reading and Adopt Resolution 8381, 38
Approving the Bidding Documents, and Authorizing the Advertisements of Bids for the 2015 39
Seal Coat Project for Areas A, B & C. 40
41
City Administrator Ericson reviewed several minor revisions to the Resolution with the Council. 42
The Council supported the Resolution as revised by staff. 43
44
45
Mounds View City Council February 23, 2015
Regular Meeting Page 5
1
2
3
Ayes – 5 Nays – 0 Motion carried. 4
5
F. Introduction and First Reading of Ordinance 898, Amending City Code 6
Chapter 607 in Regards to Storage of Fish Houses in Front Yard Areas. 7
8
Planning Associate Heller reviewed a proposed Ordinance amendment regarding fish houses in 9
front yard areas. She explained that fish houses were sometimes brought home when not on the 10
lake. She noted that City Code currently states that fish houses are not allowed to be stored in 11
front yards for longer than 24 hours. She provided comment on the discussion held at the 12
Planning Commission level regarding fish houses. It was noted the proposed amendment would 13
allow for the storage of drop axle fish houses at any time, while all other fish houses would only 14
be allowed for 24 hours. 15
16
Council Member Gunn thanked staff for the work completed on this code amendment. She 17
believed the proposed language was very clear. 18
19
Council Member Meehlhause requested further information on how City Code addressed 20
snowmobiles and snowmobile trailers. Planning Associate Heller discussed City Code regarding 21
snowmobiles, trailers and RV’s. 22
23
Mayor Flaherty suggested that the term “commercially manufactured” be placed in front of drop 24
axle fish houses. He stated this would require that older model fish houses could not be placed 25
on a drop-axle trailer and be allowed to be stored in front yards. Planning Associate Heller stated 26
this may raise some concern due to the fact that Mr. Pearson built his own fish house on a drop 27
axle trailer. 28
29
MOTION/SECOND: Mueller/Gunn. To Waive the First Reading and Introduce Ordinance 898, 30
Amending City Code Chapter 607 in Regards to Storage of Fish Houses in Front Yard Areas as 31
presented. 32
33
Ayes – 5 Nays – 0 Motion carried. 34
35
G. Resolution of Support for the League of Minnesota Cities Transportation 36
Bill. 37
38
Council Member Mueller stated at the League of Minnesota Cities meeting last Thursday, a 39
representative encouraged member cities to support the League’s proposed dedicated State 40
funding for local streets. She reported that 80% of cities were not eligible to receive MSA 41
funding and were therefore struggling to fund their street projects. She discussed the 42
Transportation Bill in further detail and recommended the Council adopt a Resolution of 43
Support. 44
45
Mounds View City Council February 23, 2015
Regular Meeting Page 6
City Administrator Ericson read Resolution 8383 aloud for the record. 1
2
Mayor Flaherty asked if there were grants available to meet the needs of smaller communities. 3
He questioned how the transportation bill would be funded. 4
5
Council Member Meehlhause commented that if City staff had not devised the street 6
improvement project the City of Mounds View would also be struggling to replace its streets and 7
infrastructure. 8
9
Council Member Mueller was uncertain how grants were awarded or how the grant program 10
worked. She did not want to see LGA reduced in order to fund additional transportation dollars. 11
She anticipated that a gasoline and motor vehicle tax would assist with funding the bill. 12
13
Mayor Flaherty supported the Resolution on the surface. He still had some concern with how the 14
bill would be funded. 15
16
MOTION/SECOND: Meehlhause/Mueller. To Waive the Reading and Adopt Resolution 8383, 17
Supporting the League of Minnesota Cities Transportation Bill. 18
19
Ayes – 5 Nays – 0 Motion carried. 20
21
8. CONSENT AGENDA 22
23
Mayor Flaherty asked to remove Item 8A for discussion. 24
25
A. Resolution 8382, Accepting the Financing for the ESP Program. 26
27
Mayor Flaherty requested further information on the Financing for the ESP Program. City 28
Administrator Ericson explained the intent of the resolution was to have the Council approve the 29
financing and authorize the Energy Savings Partnership. He reviewed several language changes 30
as proposed by the City Attorney and recommended approval. 31
32
Council Member Gunn requested a copy of the revised Resolution. 33
34
Mayor Flaherty questioned when the ESP program would be complete. Interim Public Works 35
Director Peterson commented the program would be implemented and completed by August once 36
approved by the City Council. 37
38
MOTION/SECOND: Flaherty/Meehlhause. To Waive the Reading and Adopt Resolution 8382, 39
Accepting the Financing for the ESP Program as amended. 40
41
Ayes – 5 Nays – 0 Motion carried. 42
43
9. JUST AND CORRECT CLAIMS 44
45
Mounds View City Council February 23, 2015
Regular Meeting Page 7
Finance Director Beer answered the Council's questions related to claims. 1
2
MOTION/SECOND: Mueller/Hull. To Approve the Just and Correct Claims as presented. 3
4
Ayes – 5 Nays – 0 Motion carried. 5
6
10. APPROVAL OF MINUTES 7
A. January 12, 2015, City Council Meeting Minutes. 8
9
MOTION/SECOND: Gunn/Mueller. To Approve the January 12, 2015, City Council meeting 10
minutes as presented. 11
12
Ayes – 5 Nays – 0 Motion carried. 13
14
B. January 26, 2015, City Council Meeting Minutes. 15
16
Council Member Meehlhause requested a correction on Page 4, Line 5 stating a period should be 17
placed after the word repairs. 18
19
MOTION/SECOND: Gunn/Meehlhause. To Approve the January 26, 2015, City Council 20
meeting minutes as corrected. 21
22
Ayes – 4 Nays – 1 (Flaherty) Motion carried. 23
24
11. REPORTS 25
A. Reports of Mayor and Council. 26
27
Council Member Gunn reported she attended the Irondale High School Robotics Open House 28
where the group unveiled its robot for this year. She noted the team would be in Duluth, 29
Minnesota on February 28th for a competition. She stated robotics team was in need of monetary 30
support and those interested should contact the Irondale High School. In addition, the group was 31
in need of storage space. 32
33
Council Member Mueller indicated the Festival in the Park Committee met on February 17th. 34
She explained the group was still in need of volunteers to assist in planning this year’s event, 35
which was scheduled for Saturday, August 22nd. She encouraged those interested in serving to 36
attend the March 17th committee meeting at City Hall at 7:00 p.m. 37
38
Council Member Mueller discussed her experience with the absentee ballot voting system. She 39
noted that the current system may be revised. She stated she would be passing along information 40
on this subject to staff. 41
42
Council Member Mueller commented the Minnesota Women in City Government would be 43
holding a luncheon meeting on Friday, March 27th at the League of Minnesota Cities office from 44
Mounds View City Council February 23, 2015
Regular Meeting Page 8
11:00 a.m. to 1:00 p.m. She noted Kathleen O’Brien would be the guest speaker and the cost for 1
the event would be $10. 2
3
Council Member Meehlhause indicated he attended a reception at the Kelly Inn where the City of 4
Bemidji was lobbying at the capitol. She explained that Senator Bev Scalze was very 5
complimentary to Mayor Flaherty and the testimony he provided regarding the sound wall along 6
Highway 10. 7
8
Council Member Meehlhause commented he attended the recent Northeast Youth and Family 9
Services recognition banquet where eight individuals were recognized for their work in the 10
community. 11
12
Council Member Meehlhause then reviewed a number of meetings he would be attending in the 13
coming weeks. He congratulated Megan Lorence for achieving 100 points with the University of 14
Minnesota Hockey Team. 15
16
Mayor Flaherty provided further comment on the testimony he provided at the State regarding the 17
sound wall along Highway 10. 18
19
B. Reports of Staff. 20
1. Finance Quarterly Report 21
22
Finance Director Beer reviewed the year end financials with the Council. He noted the City 23
would end 2014 with a $14,000 surplus in the General Fund. He reported the City received a 24
large portion of unexpected revenues than was anticipated, which means the transfer from the 25
levy reduction fund was not necessary. He indicated the Community Center ended with a surplus 26
as well. 27
28
Finance Director Beer explained TIF District #2 would be decertified at the end of 2015, while 29
TIF Districts #1 and #3 were already decertified. He noted that all funds were spent from TIF 30
Districts #1 and #3. He commented that the Water and Sewer Fund ended the year with a deficit 31
due to deferred maintenance. He anticipated that these funds would break even in the coming 32
years. 33
34
Finance Director Beer discussed the City’s investments over the past year and noted that interest 35
rates were declining. He provided comment on the 2016 budgeting process and reviewed a 36
potential timeline with the Council. He indicated staff was reviewing new finance software to 37
assist with mainstreaming processes and procedures. 38
39
Mayor Flaherty thanked Finance Director Beer for the thorough report and for his dedicated 40
service to the City. 41
42
Interim Public Works Director Peterson updated the Council on several projects. He noted the 43
bid for Silver View Trail was coming in higher than anticipated at around $310,000 plus 44
Mounds View City Council February 23, 2015
Regular Meeting Page 9
stormwater engineering costs for a 30 year trail. He explained the City budgeted $150,000 for 1
the trail. He requested comment from the Council on how to proceed. 2
3
Mayor Flaherty questioned how the Council wanted to address this matter. 4
5
Council Member Gunn believed this trail needed to be redone, given the fact it has become a 6
safety hazard. He was in favor of completing the project at a funding level of $210,000. 7
8
Council Member Mueller agreed the trail needed attention this year. She was in favor of 9
completing the 30 year trail, even though it would cost the City slightly more. 10
11
Mayor Flaherty stated if the trail were completed in 2015, it would involve a transfer from the 12
Special Projects Fund. He only supported the 20 year trail if it were to be completed this year. 13
14
Council Member Hull agreed. 15
16
Council Member Mueller questioned if the City should be taking on another large project, given 17
the fact Area G and H would be finished this year, along with seal coating Areas A, B and C. 18
Interim Public Works Director Peterson commented that this project would be supervised by 19
Project Coordinator Stenglein. 20
21
Council Member Mueller asked when the Council would be reviewing applicants for the Public 22
Works Director position. City Administrator Ericson stated he would have an update for the 23
Council at their next Council meeting, but believed the City was still two months out from hiring 24
for this position. 25
26
Council Member Gunn supported a transfer from the Special Projects Fund to complete the trail. 27
She suggested more Class 5 be used with two inches of asphalt. 28
29
Council Member Mueller and Council Member Meehlhause agreed the trail needed to be redone 30
this year. 31
32
Mayor Flaherty requested the project be bid out both ways and be brought back to the Council at 33
a future meeting. He suggested staff also review the 2015 budget to review any items that may 34
be pushed back to 2016 to free up funds for the trail project. 35
36
City Administrator Ericson announced the Town Hall meeting would be held on Monday, March 37
30th at 6:00 p.m. He reported this information was included in the most recent edition of the 38
Mounds View Matters newsletter. 39
40
City Administrator Ericson discussed the Community Development Department’s Fourth Quarter 41
report. He noted he recently toured the Medtronic facility with several City staff members. He 42
found the site to be unique as it had its own Caribou, café, fitness center, Minute Clinic, 43
childcare facility, convenience store and US Bank. 44
45
Mounds View City Council February 23, 2015
Regular Meeting Page 10
City Administrator Ericson indicated this week he would be meeting with Ramsey County 1
regarding the County Road H project and project revisions would be discussed. 2
3
City Administrator Ericson reported the City was undergoing another round of funding from 4
Bethlehem Baptist Church. Staff was creating a list of potential uses for the upcoming donation. 5
6
C. Reports of City Attorney. 7
8
City Attorney had nothing additional to report. 9
10
12. Next Council Work Session: Monday, March 2, 2015, at 7:00 p.m. 11
Next Council Meeting: Monday, March 9, 2015, at 7:00 p.m. 12
Town Hall Meeting: Monday, March 30, 2015, at 6:00 p.m. 13
14
13. ADJOURNMENT 15
16
The meeting was adjourned at 9:31 p.m. 17
18
Transcribed by: 19
20
Heidi Guenther 21
TimeSaver Off Site Secretarial, Inc. 22
Item No: 11B1
Meeting Date: March 9, 2015
Type of Business: REPORTS
Administrator Review : ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Volunteer Program Update
Background:
Minnesota Association for Volunteer Administration (MAVA) is an alliance of individuals
and networks dedicated to providing support and resources to those who lead volunteers.
On September 8, 2014, the City was awarded a grant from MAVA, in the amount of $2,000
to start the process in establishing a City Volunteer Program.
Discussion:
I wanted to update the City Council on what the City has done thus far in starting the
process of establishing a City Volunteer Program:
• Receptionist/Recycling Coordinator Mary Springer and I have gone to a
number of training sessions sponsored by MAVA to learn about establishing
a volunteer program. In May, Mary Springer and I will be attending the
MAVA Conference. At this conference, there will be workshops on
administration and management of a volunteer program.
• Mary Springer and I have been working with Cable Television Coordinator
Vanessa Van Alstine to brainstorm ideas on a Volunteer PSA, which would
be aired on the City’s cable channel, YouTube, website and Facebook. I will
be attending each Mounds View Commission Meeting in March and April to
solicit volunteers as talent for this PSA. Mary, Vanessa and I will also work
together to write the PSA script.
• Mary and I have also been working with the cities of Roseville, Inver Grove
Heights and West St. Paul to solicit ideas on volunteer opportunities. Our
next step is establishing a volunteer website on the City’s website. Attached
is the City of West St. Paul’s volunteer section of their website for your
reference to include a copy of West St. Paul’s Volunteer Application. It is our
recommendation to use ideas similar to West St. Paul.
Respectfully submitted,
_______________________
Desaree Crane
Assistant City Administrator
Item 11B2
March 9, 2015 City Council Meeting
City Administrator Review: _____
CITY OF MOUNDS VIEW
TOWN HALL MEETING AGENDA
MOUNDS VIEW CITY HALL
Monday, March 30, 2015
6:00 p.m. – 8:30 p.m.
The City of Mounds View will be holding its 11th annual Town Hall Meeting on Monday,
March 30, 2015, at Mounds View City Hall, located at 2401 County Road 10. As in past
years, there will be displays and city department exhibits. The City will also give a short
presentation to discuss the vision and goals of the City for 2015. If you are not able to attend
in person, the meeting will be broadcast live on Channel 16, web streamed online and
replayed on the cable channel and available for on demand web replay.
There will be ample opportunities to ask questions of the Mounds View City Council and City
Staff. For more information, please refer to the City’s website at www.ci.mounds-view.mn.us,
or contact Mounds View City Hall at 763-717-4000. Below is the agenda of events:
6:00 p.m. – 7:30 p.m. City Presentations
6:00 p.m. – 6:15 p.m. Award Presentations
6:15 p.m. – 6:30 p.m. Mayor’s City Address
6:30 p.m. – 7:00 p.m. Vision, Mission and Goals for
2015
Speaker: James Ericson
City Administrator
7:00 p.m. – 7:30 p.m. Final Thoughts and Questions
6:00 p.m. – 8:30 p.m. City Exhibits
• Event Center
• Community Development Department
• Finance Department
• Fire Department
• Police Department
• Public Works/Parks/Forestry
• Recycling
• YMCA/Mounds View Community Center
8:30 p.m. Town Hall Meeting Adjourns