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HomeMy WebLinkAboutAgenda Packets - 2015/07/27 CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, July 27, 2015 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS A. Resolution 8441, Resolution of Appreciation to Jessica Birken for her years of service on the Planning Commission 7. COUNCIL BUSINESS A. Continued Public Hearing, Resolution 8434, a Resolution to Consider a Residential Kennel License located at 2280 Pinewood Drive B. Resolution 8439, Approving a Gambling Permit for Spring Lake Park Lions for an Event Located at the Mounds View Community Center on September 10, 2015 C. Resolution 8440, A Resolution to Consider a Therapeutic Massage License for Bodyflow Massage located at 2402 County Road I D. Resolution 8437, Approving the Remodel of Community Center Offices and Prep Kitchen E. Resolution 8438, Approve the Purchase and Installation of an Under Body Plow on Unit #445 and Upgrade Plow Controls on Unit #447 8. CONSENT AGENDA A. Set a Public Hearing for Monday, August 10, 2015 at 7:00pm for the Consideration of a Conditional Use Permit to allow a 1,120 Square Foot Oversize Garage at 5405 Quincy Street 9. JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES - None 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff C. Reports of City Attorney 12. Next Council Work Session: Monday, August 3, 2015 at 7pm Next Council Meeting: Monday, August 10, 2015 at 7pm 13. ADJOURNMENT Item 06A Special Order of Business July 27, 2015 City Administrator Review: _____ RESOLUTION NO. 8441 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION OF APPRECIATION TO JESSICA BIRKEN FOR HER SERVICE ON THE PLANNING COMMISSION WHEREAS, Jessica Birken was appointed to the Planning Commission in 2014; and WHEREAS, Jessica Birken has served on the Planning Commission with dedication and a high level of enthusiasm; and WHEREAS, Jessica Birken has gained the respect and gratitude of her fellow Planning Commission members. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Mounds View, on behalf of the residents of the City of Mounds View, expresses its appreciation to Jessica Birken for her dedication and devoted service on the Planning Commission. Adopted this 27th day of July, 2015. Mayor Flaherty Councilmember Gunn Councilmember Hull Councilmember Meehlhause Councilmember Mueller ATTEST: City Administrator Ericson (seal) Item No: 07A Meeting Date: July 27, 2015 Type of Business: CB Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Continued Public Hearing, Resolution 8434, a Resolution to Consider a Residential Kennel License at 2280 Pinewood Drive Background On August 25, 2014, the Mounds View City Council approved Ordinance 890, which revised the requirements for obtaining a kennel license by not requiring residents to present a petition, but instead to have Staff send a public hearing notice to property owners or those occupying the land within five hundred feet (500’) radius at least ten (10) days before the public hearing. Margarita and Timothy Schaaf of 2280 Pinewood Drive submitted an application and fees for a residential kennel license on June 16, 2015. Staff immediately processed the application to include publishing the public hearing in the City’s official newspaper (notice published on June 26, 2015), and sending notices to residents within 500 feet radius of 2280 Pinewood Drive more than ten (10) days prior to this public hearing. On the afternoon of Friday, June 26th, Staff was notified by the owner of the property that they were unable to attend this Public Hearing. At the July 13th, City Council Meeting, the City Council continued the public hearing to this meeting to allow the owners to appear before the City Council. Staff notified all residents within a 500 feet radius of the rescheduled public hearing, and also published the rescheduled hearing notice in the City’s official newspaper. Discussion Margarita and Timothy Schaaf currently own four (4) dogs: French Bulldog, Japanese Chin, Mini Dachshund, and an English Springer Spaniel. Staff notified Margarita Schaaf about the many complaints received from surrounding neighbors, and highly recommended her appearance before the City Council. Staff received twelve (12) phone calls about the Schaaf’s dogs barking and howling issues. Staff strongly encouraged these 12 callers to either appear before the July 27th City Council meeting or to voice their concerns by email. All dogs are current on their rabies shots and have been licensed (tagged). This property is also fenced. Recommendation Staff recommends taking public comment, and considers Resolution 8434. If approved, this license will expire on June 30, 2016. Respectfully submitted, ____________________ Desaree Crane RESOLUTION NO. 8434 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A RESIDENTIAL KENNEL LICENSE LOCATED AT 2280 PINEWOOD DRIVE WHEREAS, Margarita and Timothy Schaaf have applied for a Residential Kennel License located at 2280 Pinewood Drive; and WHEREAS, Margarita and Timothy Schaaf owns four (4) dogs; and WHEREAS, the current dogs owned by the Schaaf’s are licensed with the City in accordance with the Mounds View City Code, and the property is currently fenced; and WHEREAS, the appropriate paperwork and fees have been submitted to the City; and WHEREAS, in accordance with Ordinance 890, the City sent public hearing notices to registered landowners or those occupying the land within five hundred feet (500’) radius of 2280 Pinewood Drive; and WHEREAS, this license will expire on June 30, 2016. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does grant a Residential Kennel License to Margarita and Timothy Schaaf located at 2280 Pinewood Drive. NOW, THEREFORE, BE IT FURTHER RESOLVED that this license will expire on June 30, 2016. Adopted this 27th day of July, 2015. __________________________________ Joe Flaherty, Mayor ATTEST: ________________________________ James Ericson, City Administrator (seal) Item No: 07B Meeting Date: July 27, 2015 Type of Business: CB Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 8439 Approving a Gambling Permit for the Spring Lake Park Lions for an Event Located at the Mounds View Community Center on September 10, 2015 Introduction: The Spring Lake Park Lions is requesting to hold a one-day charitable gambling event at the Mounds View Community Center on September 10, 2015. This event is to help raise funds for the Emma B. Howe YMCA in Coon Rapids. Discussion: All supporting documentation is on file with the City and their non-profit status is on file with the Minnesota State Gambling Control Board. The event on September 10th at the Mounds View Community Center appears to not meet the requirements under the City’s Charitable Gambling Code. In accordance with Section 518.11: 518.11: DESIGNATED TRADE AREA: Subd. 1. Each organization licensed to conduct gambling within the City shall expend at least seventy-five percent (75%) of its lawful purpose expenditures on lawful purposes conducted within the City’s Trade Area. (Trade area is defined as Mounds View, Blaine, Shoreview, Arden Hills, New Brighton, Fridley, and Spring Lake Park). Subd. 2. This section applies only to lawful purpose expenditures of gross profits derived from gambling conducted at a premises within the City’s jurisdiction. The Emma B. Howe YMCA is located in Coon Rapids. Coon Rapids is not defined in the City’s Code as an approved Trade Area. Spring Lake Park Lions is located in the City’s Trade Area. Staff contacted the Mounds View Community Center with this concern, and inquired on how these gambling funds would be used. A representative from the Spring Lake Park Lions will be in attendance to explain their charitable gambling event and how these charitable gambling funds would be utilized. Recommendation: For your consideration, attached is Resolution 8439. Respectfully submitted, _____________________________ Desaree Crane RESOLUTION NO. 8439 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION GRANTING A ONE-DAY CHARITABLE GAMBLING PREMISES PERMIT FOR THE SPRING LAKE PARK LIONS TO CONDUCT CHARITABLE GAMBLING AT THE MOUNDS VIEW COMMUNITY CENTER ON SEPTEMBER 10, 2015 WHEREAS, the Spring Lake Park Lions have requested that the City Council allow them to conduct charitable gambling for one (1) day on September 10, 2015; and WHEREAS, the Gambling Control Board requires that the local unit of government pass a resolution specifically approving or denying requests to conduct charitable gambling; and WHEREAS, the Spring Lake Lions are in compliance with Mounds View Municipal Code with regard to charitable gambling regulations. NOW, THEREFORE, BE IT RESOLVED, that the Mounds View City Council does hereby authorize the Spring Lake Park Lions to conduct charitable gambling on September 10, 2015 at the Mounds View Community Center. Adopted this 27th day of July, 2015. ___________________________________ Joe Flaherty, Mayor ATTEST: ___________________________________ James Ericson, City Administrator (seal) Item No: 09A Meeting Date: July 10, 2017 Type of Business: CB City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Public Hearing: Resolution 8785, a Resolution to Consider a Therapeutic Massage License for Eric Rautio, located at 8373 Groveland Court Eric Rautio is applying for a Therapeutic Massage License to practice therapeutic massage at his home located at 8373 Groveland Court in Mounds View. As a review, the following is required for this type of license: 1. Completed Therapeutic Massage Enterprise Application 2. Completed Individual Therapeutic Massage Application 3. Provide evidence of your legal work status in the United States 4. Provide evidence of a diploma or certificate of graduation from a recognized school 5. Provide evidence of insurance coverage with liability limits of at least $1,000,000 for professional liability in the practice of massage 6. Provide documentation of 70 hours of resident study 7. In addition to the 70 hours of resident study, you must provide evidence of completing 400 hours of certified therapeutic massage training as part of earning a diploma or certificate from a recognized school 8. Provide evidence of having at least 1 year of experience practicing massage therapy as established by an affidavit 9. If your business is located at your home residence, and you are not the property owner, then the City requires written consent from the property owner allowing use of the property as a Therapeutic Massage business location. 10. Payment for the Therapeutic Massage Enterprise license, Individual Therapeutic Massage License and Investigation Fees Eric Rautio has the necessary insurance coverage in accordance with the City Code, received his training through CenterPoint Massage and Shiatsu Therapy School in St. Louis Park, and completed 70 hours of resident study, and has over 750 hours of certified therapeutic massage training, and provided evidence of his legal work status in the United States. In addition, Eric Rautio has been practicing massage therapy since 2013. (affidavit is on file with the City). All application materials and license fees (Therapeutic Massage Enterprise License and Individual Therapeutic Massage License) have been paid in full. Eric Rautio is the homeowner, and will be the only massage therapist at his home. His business name is Eric Roy Massage LLC. Item 09A July 10, 2017, City Council Meeting Page 2 The City Code also requires a criminal background check on Eric Rautio. Staff has received a satisfactory report from the Minnesota Bureau of Criminal Apprehension on Mr. Rautio. In accordance with the City Code, this license will expire on December 31, 2017. Recommendation: Open the Public Hearing for public comment. Residents received notice of this public hearing (350 feet radius from 8372 Groveland Court) If approved, this will be the City’s first home based Therapeutic Massage Business License. Respectfully submitted, _____________________ Desaree Crane RESOLUTION NO. 8785 CITY OF MOUNDS VIEW COUNTY OR RAMSEY STATE OF MINNESOTA APPROVING A THERAPEUTIC MASSAGE BUSINESS LICENSE TO ERIC RAUTIO LOCATED AT 8373 GROVELAND COURT WHEREAS, the City Code requires that massage therapist must be licensed in the City; and WHEREAS, the City Code requires that the applicant have one year of experience practicing massage therapy as established by an affidavit and can document that the applicant has completed seventy (70) hours of resident study and an additional four hundred (400) hours of certified therapeutic massage training from a recognized school; and WHEREAS, Eric Rautio, owner of Eric Roy Massage is locating his business in his home, located at 8373 Groveland Court in Mounds View; and WHEREAS, Eric Rautio is applying for a Therapeutic Massage Enterprise License and Individual Therapeutic Massage License to practice therapeutic massage at his home located at 8373 Goveland Court; and WHEREAS, Eric Rautio has completed the necessary application materials, provided proof of massage training hours, proof of legal status to work in the United States by providing a copy of his United States Passport, and provided evidence of liability insurance coverage in accordance with the City Code; and WHEREAS, Eric Rautio submitted an affidavit which states that he has at least one (1) year of practicing therapeutic massage therapy; and WHEREAS, Eric Rautio has a satisfactory criminal background check report by the Minnesota Bureau of Criminal Apprehension; and WHEREAS, Eric Rautio is compliant with all City and Zoning Code regulations. NOW, THEREFORE BE IT RESOLVED, a Therapeutic Massage Enterprise License and Individual Therapeutic Massage License is approved to Eric Rautio, Eric Roy Massage, located at 8373 Groveland Court. NOW, MAY IT FURTHER BE RESOLVED, that these licenses will expire on December 31, 2017. Resolution 8785 Page 2 Adopted this 10th day of July, 2017. ___________________________________ Carol A. Mueller, Mayor ATTEST: ___________________________________ James Ericson, City Administrator (seal) Item No: 07D Meeting Date: July 27, 2015 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Don Peterson, Public Works Supervisor Item Title/Subject: Resolution 8437 Approve the Remodel of the Community Center Offices and Prep Kitchen Introduction: The City Council is asked to accepting two proposals for remodeling the Community Center Offices, and expanding the current cooler room (A120 and A102) to turn the space into a prep kitchen. Background: The City of Mounds View has an agreement with the YMCA to run the City of Mounds View Park and Recreation programs and the community center. In this agreement it also states in Exhibit lll: Duties and responsibilities of the City (section 4) The City will adopt a budget and a 5 year capital improvement plan for the community center on or before December 31 for the subsequent year. In addition, work with YMCA to develop and implement the capital improvement plan for the subsequent year. Public Works staff has met with the YMCA staff members regarding building alterations for the community center. After meeting with Public Works, staff contacted a contractor to receive budget estimates to present to the YMCA advisory committee to gain input and further direction. At this meeting it was decided that the building alterations should be brought to the City Council for further direction. The City Council directed staff to move forward and obtain quotes for the mentioned work. Staff received the quotes from RAK Construction, Inc of East Bethel MN. Discussion: Staff had been working for several months to acquire quotes for this remodel project. Staff became aware that construction was now included as part of the National Joint Powers Alliance (NJPA), the City of Mounds View is a member of NJPA #5659. Staff contacted the proper consultants and walked through the project with representatives of NJPA and RAK Construction. The City received the following quotes for the remodel: The following is a breakdown of the projects being proposed in the community center; • Expand the cooler room (A120 and A102) into one room. The room would be turned into a large prep room kitchen for the banquet center. Cost for this remodel $28,220.80 • Remodel the main office area and room B101. Move the event coordinator into the main office, currently being used by the YMCA Program director. Add two hard shell offices in the main office area. Expand two office areas and make one large conference room. Cost for this remodel $14,417.05 Item 07D July 27, 2015, City Council Meeting Page 2 Recommendation: Staff recommends the City Council approve the quote to remodel the offices at the Community Center at a cost of $14,417.05, and the quote for the prep kitchen for $28,220.80 from RAK Construction Inc. of East Bethel MN. Funds to be taken from account 480-4180-7050. Staff also recommends a 10% contingency for any unforeseen issue that may arise during this work for a total project cost of $46,900.85 Respectfully submitted, Don Peterson Public Works Supervisor RESOLUTION 8437 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING THE REMODEL OF THE COMMUNITY CENTER OFFICES AND PREP KITCHEN WHEREAS, the City has an agreement with the YMCA to operate the Community Center; and, WHEREAS, the City Council will adopt a budget and a 5 year capital improvement plan for the community center; and, WHEREAS, Public Works staff has met with the YMCA staff members regarding building alterations for the community center and the YMCA advisory committee; and, WHEREAS, the City Council directed staff to move forward and obtain quotes for the mentioned work; and, WHEREAS, Staff became aware that construction was now included as part of the National Joint Powers Alliance (NJPA); and, WHEREAS, Staff contacted the proper consultants and walked through the project with representatives of NJPA and RAK Construction, and received quotes for the remodel; and, WHEREAS, the budgeted amount in 480-4180-7050 for these improvements is $38,000. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. Approves the proposal from RAK Construction, Inc of East Bethel MN, for remodeling of the Community Center offices at a cost of $14.417.05 and the Prep Kitchen at a cost of $28,220.80 for a project cost of $42,637.85 to be taken from account 480-4180-7050. 2. Approves a 10% Contingency of $4,263.00 for any unforeseen issues that arise in this remodel for a total project cost of $46,900.85. 3. Approves that additional necessary funding in the amount of $8,900.85 shall come from 480-4180-7050 to make up for the amount above the budget figure of $38,000. 4. The Mayor and City Administrator are hereby authorized and directed to execute all appropriate documents to effectuate the actions contemplated by this resolution. 5. The Mayor and City Administrator, staff and consultants are hereby authorized and directed to take any and all additional steps and actions necessary or convenient in order to accomplish the intent of this Resolution. Adopted this 27th day of July, 2015. ____________________________________ Joe Flaherty, Mayor ATTEST: ____________________________________ James Ericson, City Administrator (seal) Item No: 7E Meeting Date: July 27, 2015 Type of Business: CB Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Don Peterson, Public Works Supervisor Item Title/Subject: Resolution 8438, Approving the Purchase of an Under Body Plow for Unit #445 and New Plow Controls on Unit #447. Introduction: The City Council is asked to approve the purchase of an under body plow for unit #445 and upgraded plow controls on unit #447. Background/Discussion: The Public Works Department is responsible for overseeing the operation of snow and ice control on city streets and parking lots. The Public W orks Department uses single axle dump trucks for this task as well as, hauling material, storm debris, and street maintenance activities such as asphalt paving. While there is not currently any restriction on the amount of salt used on roads, emphasis has been on government agencies to reduce salt usage. Public Works Staff continues to look for Best Management Practices to adopt or use to be more efficient in time and material savings. One way to achieve this would be installing an under body plow / scraper on truck #445. By installing a scraper, snow and ice would be cleared to a minimum amount meaning less salt would be needed to clear the street to black pavement. The Public Works Department had also installed GPS units in the plow trucks. These units will track how much salt is being applied at intersections, curves and hills throughout the city. Staff will be able to look at application trends and the effectiveness of salt products to determine BMP’s that should be used for the City of Mounds View. Unit #445 current plow controls will not operate with the GPS equipment, an upgrade to the plow controls is required. Staff has received a quote for both installing the under body plow and plow controls from Towmaster of Litchfield MN. Towmaster is on the Cooperative Purchasing Vendor list through the State on MN. The cost for the under body plow with installation is $14,710.00. This item is not in the 2015 budget. Funding would come from the cost savings earlier this year when purchasing the two new mowers, Staff secured and council approved the purchase of two mowers at a cost savings of $ 21,351.08 (fund 460-4360-7030). The cost of the upgrade plow controls is in the 2015 budget in fund 100-4472-7030 for $5,600. Staff received the quote to upgrade the controls for $3,588.00. Recommendation: Staff recommends approval of Resolution 8438 for the purchase of an under body plow for unit #445 at $14,124.00 with an added 10% contingency not to exceed $1,412.00 for any unforeseen issue while installing the under body plow, for a total cost of $15,536.00. Staff also recommends purchase and installation of new plow controls in unit #447 at a cost of Item 07E July 27, 2015, City Council Meeting Page 2 $3,588.00 with a 10% contingency of $358.00 for a total of $3,946.00. Both items to be purchased and installed by Towmaster of Litchfield MN off the Cooperatative Purchasing Venture, with funds taken from accounts 100-4360-7030 and 100-4472-7030. Respectfully submitted, Don Peterson, Public Works Supervisor Revised as of 07-27-2015 at 3pm RESOLUTION 8438 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING THE PURCHASE OF AN UNDER BODY PLOW FOR UNIT #445 AND NEW PLOW CONTROLS FOR UNIT #447 WHEREAS, the Public Works Department is responsible for overseeing the operation of snow and ice control on city streets and parking lots; and, WHEREAS, the Public Works Staff continues to look for Best Management Practices to adopt or use to be more efficient in time and material savings; and, WHEREAS, the Public Works Staff has found one way to achieve this would be installing an under body plow / scraper on truck #445. By installing a scraper, snow and ice would be cleared to a minimum amount meaning less salt would be needed to clear the street to black pavement; and, WHEREAS, the Public Works Staff department had also installed GPS units in the plow trucks. These units will track how much salt is being applied at intersections, curves and hills throughout the city; and, WHEREAS, Unit #445 current plow controls will not operate with the GPS equipment, an upgrade to the plow controls is required; and, WHEREAS, Public Works Staff has received a quote for both installing the under body plow and plow controls from Towmaster of Litchfield MN. Towmaster is on the Cooperative Purchasing Vendor list through the State on MN. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. Approves the purchase and installation of scraper/under body plow with controls on unit #445 at $14,124.00 (per quote #313300-TME), with a 10% contingency of $1,412.00 for a total of $15,548.00. Funds from 100-4360-7030. 2. Approves the installation of new plow controls in unit #447 at $3,588.00 (per quote 13298-TME), with a 10% contingency of 358.00 for a total of $3,946.00. Funds from 100- 4472-7030. 3. The Mayor and City Administrator are hereby authorized and directed to execute all appropriate documents to effectuate the actions contemplated by this resolution. 4. The Mayor and City Administrator, staff and consultants are hereby authorized and directed to take any and all additional steps and actions necessary or convenient in order to accomplish the intent of this Resolution. Adopted this 27th day of July, 2015. ____________________________________ Joe Flaherty, Mayor ATTEST: ____________________________________ James Ericson, City Administrator (seal) 465389v1 SJR MU125-11 Kennedy 470 U.S. Bank Plaza 200 South Sixth Street Minneapolis MN 55402-1458 (612) 337-9300 telephone (612) 337-9310 fax http://www.kennedy-graven.com Affirmative Action, Equal Opportunity Employer Graven C H A R T E R E D SCOTT J. RIGGS Attorney at Law Direct Dial (612) 337-9260 Email: sriggs@kennedy-graven.com MEMORANDUM Date: July 23, 2015 To: James Ericson, City Administrator From: Scott J. Riggs, City Attorney Re: Mounds View Project Status Report MU125-11: Administration. General discussions with staff regarding various City matters. Research regarding honey bees. Consult with City staff regarding same. Research regarding baseball field safety issues. Consult with City staff regarding same. Matters are presently pending. MU210-221: LMCIT/DVS General. Several notices of legal claims have been presented to the City and have been tendered for defense by the League of Minnesota cities Insurance Trust. Consult with City staff and City Council. Consult with LMCIT attorneys. Matters are presently pending. MU210-239: Silver View Trail Easements. Review documentation regarding project, contract and proposed easement descriptions regarding project. Order title work. Draft and revise easements. Consult with City staff, title company and surveyor regarding legal description discrepancies. Review construction documents, bonds and insurance and provide comments to City staff. Consult with City staff regarding project. Matter is presently pending. MU210-240: Welage v. City of Mounds View, et al. Review Conciliation Court paperwork. Consult with City staff regarding same. Matter is presently pending. SJR:jms &