HomeMy WebLinkAboutAgenda Packets - 2015/10/12CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
MOUNDS VIEW CITY HALL
Monday, October 12, 2015
7:00 p.m.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller
4. APPROVAL OF AGENDA
5. PUBLIC INPUT:
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give
your full name and address for the minutes. Also, please limit your comments to three
minutes.
6. SPECIAL ORDER OF BUSINESS
A. Report from Ramsey County Sheriff Matt Bostrom
7. COUNCIL BUSINESS
A. 7:00 pm Public Hearing to receive Public Input and pass upon Resolution 8460
Adopting a Special Assessment Levy for Delinquent Public Utility Accounts
B. 7:00 pm Public Hearing to receive Public Input and pass upon Resolution 8459
Adopting a Special Assessment Levy for Administrative Offense Charges and
Nuisance Abatement Charges
C. 7:00 pm Public Hearing, Resolution 8462, Approving a New Chicken & Duck
Keeping License at 5084 Long Lake Road, Applicants: Mark & Deb Nygaard
D. Resolution 8461, Approve Public Works Facility Space Needs Study Consultant
E. Items Related to Mustang Drive Street and Utility Improvement Project
Assessments
1. Resolution 8463 – Declaring Amount to be Assessed
2. Resolution 8464 – Setting Date and Time for Assessment Hearing
8. CONSENT AGENDA
A. Set a Public Hearing for Monday, October 26, 2015, at 7:00 pm to Consider a
Residential Kennel License for Gerald Kluthe and Lanette Zaiger, located at 7869
Greenwood Drive
9. JUST AND CORRECT CLAIMS
10. APPROVAL OF MINUTES – None
City Council Agenda
Monday, October 12, 2015
Page 2
11. REPORTS
A. Reports of Mayor and Council
B. Reports of Staff
1. Update on ABC Liquor – Off-Sale Intoxicating Liquor License
C. Reports of City Attorney
12. Next Council Work Session: Monday, November 2, 2015 at 7 p.m.
Next Council Meeting: Monday, October 26, 2015, at 7 p.m.
13. ADJOURNMENT
Item No: 07C
Meeting Date: October 12, 2015
Type of Business: Council Business
City Administrator Review: _____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Public Hearing: Resolution 8462, to Consider a New
License for Keeping of Chickens and Ducks at 5084 Long
Lake Road: Mark and Deborah Nygaard
Introduction:
City Council passed Ordinance 903, which amended Chapter 701 of the City Code to
provide for limited and controlled raising and keeping of chickens and/or ducks on
properties zoned R-1, Single Family Residential. Residents would be limited to no more
than eight (8) birds restricted to backyard areas. This Ordinance became effective on
August 3, 2015.
Background:
Applicants Mark and Deborah Nygaard located at 5084 Long Lake Road, submitted a
license application to raise and keep chickens and ducks on their property. Attached is
the application for the City Council’s consideration. It appears Mark and Deborah
Nygaard meets all the requirements under Ordinance 903.
In accordance with Ordinance 903, initial applications shall be considered by the City
Council after holding a public hearing on the matter. Renewals may be approved
administratively unless the City has received substantial complaints or related violations
have been documented during the previous year. Staff published this hearing in the
City’s official newspaper, Sun Focus. Public hearing notices were also mailed to
residents within a 350 feet radius of 5084 Long Lake Road.
Recommendation:
Staff recommends opening this public hearing for public comment. Staff recommends
approval of this license. This is an annual license. If approved, this license will expire
on December 31, 2015.
Respectfully submitted,
_____________________
Desaree Crane
RESOLUTION 8462
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING A CHICKEN/DUCK KEEPING LICENSE TO
MARK AND DEBORAH NYGAARD
WHEREAS, the City Council passed Ordinance 903, which amended Chapter
701 of the Municipal Code to provide limited and controlled raising and keeping of
chickens and/or ducks on properties zoned R-1, Single Family Residential; and,
WHEREAS, in accordance with Ordinance 903, initial applications shall be
considered by the City Council after holding a public hearing on the matter; and
WHEREAS, Mark and Deborah Nygaard submitted a license application and
fees to keep and raise chickens and ducks on their property located at 5084 Long Lake
Road; and,
WHEREAS, Staff has reviewed Mark and Deborah Nygaard’s application; and
WHEREAS, Mark and Deborah Nygaard’s application meets all the requirements
as set forth in Ordinance 903; and
WHEREAS, this license will expire on December 31, 2015.
NOW, THEREFORE BE IT RESOLVED, THAT the Mounds View City Council
does hereby approve a Chicken/Duck Keeping License to Mark and Deborah Nygaard,
5084 Long Lake Road.
NOW, THEREFORE BE IT FURTHER RESOLVED, that this license is effective
from October 13, 2015, to December 31, 2015.
Adopted this 10th day of October, 2015.
________________________________
Joe Flaherty, Mayor
ATTEST:
________________________________
James Ericson, City Administrator
(seal)
Item No. 07D
Meeting Date: October 12, 2015
Type of Business: CB
City Administrator Review: ______
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Brian Erickson, P.E., Public Works Director/City Engineer
Item Title/Subject: Resolution 8461, Approve Public Works Facility Space Needs
Study Consultant
Introduction
City Council at their September 14, 2015 meeting, approved a request for proposals (RFP)
related to a space needs study for the Public Works Facility. Additionally, the Public Works
Director was directed to contact a minimum of three consultants. Since that meeting, six
consultants were contacted and staff received four proposals. Staff is recommending that the
City Council select Oertel Architects to perform the space needs study.
Discussion
Since the September 14, 2015 Council meeting, a number of steps have taken place in order to
recommend a consultant for the space needs study. Six firms were contacted. They were:
• Aune-Rodriguez Landscape Architects
• Bolton & Menk, Inc.
• Oertel Architects
• Pearl Architecture
• Short Elliot Hendrickson (SEH)
• Stantec Consulting
After staff provided a copy of the RFP three of the six firms scheduled times to meet with the
Public Works Director and perform a site visit. Four firms subsequently provided proposals for
staff evaluation. The two firms that did not propose were Bolton & Menk, Inc. and SEH. Bolton
& Menk, Inc. did not provide a proposal due as their firm does not perform this type of work.
They have, in the past, teamed up with Oertel Architecture on similar projects. SEH contacted
staff and stated that at this point they did not have sufficient time in their schedule to propose on
this project.
Staff evaluated the four proposals on a 100 point weighed scale using the following criteria:
• Project Understanding (25 points)
• Experience (20 points)
• Work Plan (20 points)
• Qualifications (15 points)
• References (10 points)
• Cost (10 points)
The conclusion of staff was that Oertel Architects should be selected to perform the space
needs study. Oertel has significant experience in planning, designing and constructing public
works facilities and their project goal is to answer the question, “How much building do we
need?” At this point, that is the critical question that needs to be answered. Their work plan will
meet the needs as established in the RFP, and the requested compensation is below the
anticipated cost to perform this study.
The schedule developed for this project is shown below, and Oertel has indicated that this
schedule is acceptable.
September 14, 2015 – City Council approves the Request for Proposals (RPF) for the
Space Study. (Complete)
September 15, 2015 – Staff forwards the RFP to selected consultants. (Complete)
September 30, 2015 – Consultants return RFP to the City. Staff reviews and makes a
recommendation for award. (Complete)
October 12, 2015 – City Council approves consultant for award.
October 19, 2015 – Kick off meeting with consultant.
December 7, 2015 – Draft study presented to City Council for comment.
December 14, 2015 – Final study presented to City Council for approval.
Staff is recommending that the City Council approve the attached resolution selecting Oertel
Architects as the consultant to perform the space needs study. In addition the attached
resolution amends the special project budget (480-4180-3030) in the amount of $4,905.00.
Respectfully Submitted,
Brian Erickson, P.E.
RESOLUTION NO. 8461
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING PUBLIC WORKS FACILITY SPACE NEEDS STUDY CONSULTANT
WHEREAS, the City of Mounds View City Council approved a request for
proposals to retain a consultant for a space needs study, and;
WHEREAS, the Public Works Director contacted six consultants regarding this
request for proposals, and;
WHEREAS, four consultants responded to the request for proposals, and;
WHEREAS, staff has evaluated the proposals and is recommending that Oertel
Architects be selected as the consultant for this study, and;
WHEREAS, there is sufficient funding in the Special Project fund for this work.
NOW, THEREFORE, BE IT RESOLVED by City Council of the City of Mounds
View, Ramsey County, Minnesota that the City of Mounds View that:
1. Oertel Architects is authorized to perform engineering and planning services and
prepare a space needs study for the Public Works Facility. Compensation will be
on an hourly basis with an estimated maximum fee of $4,905.00, which includes
reimbursables.
2. The Director of Public Works is authorized and directed to enter into said
professional services agreement with Oertel Architects on behalf of the City
Council.
3. The Special Project Fund budget is amended to include this project in the
amount of $4,905.00 to 480-4180-3030.
Adopted this 12th day of October, 2015
Joe Flaherty, Mayor
ATTEST:
(SEAL)
James Ericson, City Administrator
Item No. 07E1 & 2
Meeting Date: October 12, 2015
Type of Business: CB
City Administrator Review: ______
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Brian Erickson, P.E., Public Works Director/City Engineer
Item Title/Subject: Resolution 8463, Declare Amount to be Assessed and
Resolution 8464 Set Assessment Hearing – Mustang Drive
and Mustang Circle Pavement Rehabilitation and Drainage
Improvements
Introduction
As part of the assessment process for Mustang Drive and Mustang Circle the Mounds View City
Council is asked to approve two resolutions. The first of the resolutions declares the amount to
be assessed and orders the preparation of an assessment roll for the benefitted property
owners. The second resolution sets the date of the assessment hearing.
Discussion
The City Council is being asked to hold a public hearing on October 26, 2015 regarding the
assessments established as part of Improvement No. 2014-C01 Mustang Drive and Mustang
Circle Pavement Rehabilitation and Drainage Improvements. The required 14-day notice was
published in the Sun Focus and mailed out to abutting property owners on October 9, 2015.
After the public hearing, staff will be asking the Council to adopt the assessments.
The actions requested are required by Minnesota Statutes Chapter 429, which specifies the
steps that must be taken to assess property owners for the cost of local improvements. The
proposed street improvements are eligible for assessment and following this process will allow
the benefitting property owners to be assessed for the improvements.
The total cost of this project is detailed below:
Construction - $370,029.80
Design - $67,900
Materials Testing - $5,237
Total - $443,166.80
This cost is below the estimated total cost of the project. The savings is due to the fact that the
contractor did not utilize the entire estimated quantity, most notably the Class II rip rap material
which was a savings of over $32,000.
Staff recommends that the City Council approve the attached resolutions.
Respectfully Submitted,
Brian Erickson, P.E.
RESOLUTION NO. 8463
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF
PROPOSED ASSESSMENT
WHEREAS, a contract has been awarded for Improvement No. 2014-C01,
Mustang Drive and Mustang Circle Pavement Rehabilitation and Drainage
Improvements, which includes Mustang Drive between Old Highway 8 and Mustang
Circle and Mustang Circle between Mustang Drive and the northern cul-de-sac, and;
WHEREAS, the total project cost for such improvement is $443,166.80.
NOW, THEREFORE, BE IT RESOLVED by City Council of the City of Mounds
View, Ramsey County, Minnesota that the City of Mounds View that:
1. The portion of the cost of such improvement to be paid by the city is hereby
declared to be $387,910.80 and the portion of the cost to be assessed against
benefited property owners is declared to be $45,256.00.
2. Assessments shall be payable in equal semi-annual installments extending over
a period of 10 years, the first of the installments to be payable with the first half of
property taxes (May 15, 2016) and shall bear interest at the rate of 5.5% per
annum from the date of adoption of the assessment resolution.
3. The city engineer shall forthwith calculate the proper amount to be specially
assessed for such improvement against every assessable lot, piece or parcel of
land within the district affected, without regard to cash valuation, as provided by
law, and he shall file a copy of such proposed assessment in his office for public
inspection.
4. The engineer shall upon the completion of such proposed assessment, notify the
council thereof.
Adopted this 12th day of October, 2015
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(SEAL)
RESOLUTION NO. 8464
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
CALLING FOR HEARING ON PROPOSED ASSESSMENT
WHEREAS, by a resolution passed by the council on October 12, 2015, the city
engineer was directed to prepare a proposed assessment of the cost of Improvement No. 2014-
C01, Mustang Drive and Mustang Circle Pavement Rehabilitation and Drainage Improvements,
which includes Mustang Drive between Old Highway 8 and Mustang Circle and Mustang Circle
between Mustang Drive and the northern cul-de-sac, and;
WHEREAS, the engineer has notified the council that such proposed assessment has
been completed and filed in his office for public inspection.
NOW, THEREFORE, BE IT RESOLVED by City Council of the City of Mounds View,
Ramsey County, Minnesota that the City of Mounds View that:
1. A hearing shall be held at 7:00 p.m. on October 26, 2015 in the city hall located at 2401
County Road 10, Mounds View, MN 55112-1499 to pass upon such proposed
assessment. All persons owning property affected by such improvement will be given an
opportunity to be heard with reference to such assessment.
2. The city engineer is hereby directed to cause a notice of the hearing on the proposed
assessment to be published once in the official newspaper at least two weeks prior to
the hearing, and he shall state in the notice the total cost of the improvement. He shall
also cause mailed notice to be given to the owner of each parcel described in the
assessment roll not less than two weeks prior to the hearing.
3. The owner of any property so assessed may, at any time prior to certification of the
assessment to the county auditor, pay the whole of the assessment on such property,
with interest accrued to the date of payment, to the City of Mounds View Finance
Department, except that no interest shall be charged if the entire assessment is paid
within 30 days from the adoption of the assessment. An owner may at any time
thereafter, pay to the City of Mounds View Finance Department the entire amount of the
assessment remaining unpaid, with interest accrued to December 31 of the year in
which such payment is made. Such payment must be made before November 15 or
interest will be charged through December 31 of the succeeding year.
Adopted this 12th day of October, 2015
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(SEAL)
Item No: 11B(1)
Meeting Date: October 12, 2015
Type of Business: Reports
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Update on ABC Liquor – Off-Sale Intoxicating Liquor License
On September 28, 2015, the City Council approved Resolution 8458, approving a transfer of
ownership for an Off-Sale Intoxicating Liquor License from Menbe, Inc. (doing business as
ABC Liquor) to M.D. Liquors 2, Inc. (doing business as M.D. Liquors) contingent on a
satisfactory criminal background check and fire inspection. On October 1, 2015, Staff was
notified by the CEO of M.D. Liquors 2,Inc., Matt Gettinger, that the deal between Menbe, Inc.,
and M.D. Liquors 2, Inc., fell apart and request their application for an Off-Sale Intoxicating
Liquor License canceled. Staff had not submitted the liquor license to the State because the
City was waiting on the criminal background check report and a satisfactory report from the
City’s Fire Marshal. Therefore, ABC Liquor, located at 2840 County Road 10, will continue to
be owned by Menbe, Inc.
Respectfully submitted,
______________________
Desaree Crane