HomeMy WebLinkAboutAgenda Packets - 2015/10/26CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
MOUNDS VIEW CITY HALL
Monday, October 26, 2015
7:00 p.m.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller
4. APPROVAL OF AGENDA
5. PUBLIC INPUT:
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give
your full name and address for the minutes. Also, please limit your comments to three
minutes.
6. SPECIAL ORDER OF BUSINESS
7. COUNCIL BUSINESS
A. 7:00 pm Public Hearing to receive Public Input and pass upon Resolution 8472
Adopting a Special Assessment Levy for the Mustang Drive Street and Utility
Improvement Project
B. 7:00 pm Public Hearing, Resolution 8471, to Consider a Residential Kennel
License for Gerald Kluthe and Lanette Zaiger, located at 7869 Greenwood Drive
C. Introduction and First Reading of Ordinance 909, Amending Chapter 1103 of the
Mounds View Zoning Code Pertaining to Fencing, Screening and Landscaping
D. Resolution 8466 Approving Revisions to the Planning Associate Position
Description and Authorizing Advertisement of the Position of Planner
E. Resolution 8470 Accepting the Work and Approving Final Payment for the 2015
Masonry Rehabilitation at 2MG Ground Reservoir, Well No. 2 & the Booster Station
Project to Cities Masonry Restoration, Inc.
8. CONSENT AGENDA
A. Resolution 8468 Approving the 2016 SCORE Recycling Grant Request to Ramsey
County
B. Set a Public Hearing for Monday, November 9, 2015 at 7:00 pm, to Consider a
Conditional Use Permit for an Oversize Garage at 2443 Hillview Road
C. Set a Public Hearing for Monday, November 9, 2015 at 7:00 pm, for the Second
Reading and Adoption of Ordinance 909 Pertaining to Fencing, Screening and
Landscaping
D. Set a Public Hearing for Monday, November 9, 2015, at 7:00 pm, for the First
Reading and Introduction of Ordinance 910, an Ordinance Approving a Cable
Franchise Agreement with Century Link
E. Set a Public Hearing for Monday, November 9, 2015, at 7:00 pm, to Consider
Resolution 8467, Amending and Restating Resolution 4532, an Enabling Resolution
Establishing the Mounds View Economic Development Authority under Minnesota
Statutes, Sections 469.090 through 469.108
City Council Agenda
Monday, October 26, 2015
Page 2
9. JUST AND CORRECT CLAIMS
10. APPROVAL OF MINUTES
A. August 24, 2015, City Council Minutes
B. September 14, 2015, City Council Minutes
C. September 28, 2015, City Council Minutes
11. REPORTS
A. Reports of Mayor and Council
B. Reports of Staff
C. Reports of City Attorney
12. Next Council Work Session: Monday, November 2, 2015, at 7pm
Next Council Meeting: Monday, November 9, 2015, at 7pm
13. ADJOURNMENT
Proposed Assessment
Rate
Calculated Total Project
Cost
Street
Improvements Storm Water Improvements City Amount
Proposed
Assessable
Amount Front Footage
Assessment
per front foot
12.5% Street
Assessment 443,166.80$ 362,046.21$ 81,120.59$ 397,911.02$ 45,255.78$ 5,022 9.01$
Parcial ID Owner
Adjusted Front
Footage
Adjusted Frontage
Assess per parcel%
Adjusted Frontage
Assess per owner%
Assessment
Amount per
Front Foot
Assessment
Amount Per Parcel
Assessment
Amount per
owner
2151 Mustang Dr 173023140009 Gregory & Jane Kelley 336.5 7%6.70%9.01$ 3,032.37$ 3,032.37$
2159 Mustang Dr 173023140008 Bauer Welding Metal Fabricators 426 8.48%8.48%9.01$ 3,838.90$ 3,838.90$
2169 Mustang Dr 173023140007 Midwest Motor Express Inc.463.5 9.23%9.23%9.01$ 4,176.83$ 4,176.83$
4800 Mustang Cir 173023130003 Phillip Javinsky 404 8.04%8.04%9.01$ 3,640.65$ 3,640.65$
4860 Mustang Cir 173023130011 Fac Holdings LLC 565 11.25%11.25%9.01$ 5,091.50$ 5,091.50$
4825 Mustang Cir 173023130006 D & A Development Co 244.5 4.87%9.01$ 2,203.31$
4825 Mustang Cir 173023130007 D & A Development Co 175 3.48%9.01$ 1,577.01$
4825 Mustang Cir 173023130008 D & A Development Co 200 3.98%12.34%9.01$ 1,802.30$ 5,582.63$
4751 Mustang Cir 173023130009 Fedtech Partners LLC 200 3.98%9.01$ 1,802.30$
4751 Mustang Cir 173023130010 Fedtech Partners LLC 505 10.06%14.04%9.01$ 4,550.81$ 6,353.11$
2160 Mustang Dr 173023140006 MFJ Company LLP 1200 23.89%23.89%9.01$ 10,813.81$ 10,813.81$
4759 Old Highway 8 173023140004 GI Technology Inc 302.5 6.02%6.02%9.01$ 2,725.98$ 2,725.98$
checks:5,022.00 100.00%100%45,255.78$
Adjusted Front Footage12.5 % Street Improvement Assessments
Address
Item No. 07A
Meeting Date: October 26, 2015
Type of Business: CB
City Administrator Review: ______
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Brian Erickson, P.E., Public Works Director/City Engineer
Item Title/Subject: Resolution 8472, Adopting a Special Assessment Levy for
Mustang Drive Street and Utility Improvement Project
Introduction
As part of the assessment process for Mustang Drive and Mustang Circle the Mounds View City
Council is asked to hold a public hearing regarding the proposed assessments and following
that to approve the attached resolution.
Discussion
The City Council is being asked to hold a public hearing regarding the assessments established
as part of Improvement No. 2014-C01 Mustang Drive and Mustang Circle Pavement
Rehabilitation and Drainage Improvements. The public hearing will provide an opportunity for
members of the public to comment on the proposed assessment roll. The required 14-day
notice was published in the Sun Focus and mailed out to abutting property owners on October
9, 2015. After the public hearing, staff will be asking the Council to adopt the assessments via
attached Resolution 8472.
The actions requested are required by Minnesota Statutes Chapter 429, which specifies the
steps that must be taken to assess property owners for the cost of local improvements. The
proposed street improvements are eligible for assessment and following this process will allow
the benefitting property owners to be assessed for the improvements.
The total cost of this project is detailed below:
Construction - $370,029.80
Design - $67,900
Materials Testing - $5,237
Total - $443,166.80
This cost is below the estimated total cost of the project. The savings is due to the fact that the
contractor did not utilize the entire estimated quantities on several items, most notably the Class
II rip rap material which was a savings of over $32,000.
Staff recommends that the City Council approve the attached resolution.
Respectfully Submitted,
Brian Erickson, P.E.
Attachment:
Proposed Assessment Roll
RESOLUTION NO. 8472
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
ADOPTING A SPECIAL ASSESSMENT LEVY FOR MUSTANG DRIVE STREET AND
UTILITY IMPROVEMENT PROJECT
WHEREAS, pursuant to proper notice duly given as required by law, the City Council has met
and heard and passed upon all objections to the proposed assessment for Improvement No.
2014-C01, Mustang Drive and Mustang Circle Pavement Rehabilitation and Drainage
Improvements, which includes Mustang Drive between Old Highway 8 and Mustang Circle and
Mustang Circle between Mustang Drive and the northern cul-de-sac,
NOW, THEREFORE, BE IT RESOLVED by City Council of the City of Mounds View,
Ramsey County, Minnesota that the City of Mounds View that:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is
hereby accepted and shall constitute the special assessment against the lands named therein,
and each tract of land therein included is hereby found to be benefited by the proposed
improvement in the amount of the assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a period of 10
years, the first of the installments to be payable with the first half of property taxes (May 15,
2016), and shall bear interest at the rate of 5.5 percent per annum from the date of the adoption of
this assessment resolution. To the first installment shall be added interest on the entire
assessment from the date of this resolution until December 31, 2015. To each subsequent
installment, when due, shall be added interest for one year on all unpaid installments.
3. The owner of any property so assessed may, at any time prior to certification of the
assessment to the county auditor, pay the whole of the assessment on such property, with interest
accrued to the date of payment, to the city treasurer, except that no interest shall be charged if the
entire assessment is paid within 30 days from the adoption of this resolution; and he/she may, at
any time thereafter, pay to the city treasurer the entire amount of the assessment remaining
unpaid, with interest accrued to December 31 of the year in which such payment is made. Such
payment must be made before November 15 or interest will be charged through December 31 of
the next succeeding year.
4. The city administrator shall forthwith transmit a certified duplicate of this assessment to the
county auditor to be extended on the property tax lists of the county. Such assessments shall be
collected and paid over in the same manner as other municipal taxes.
Adopted this 26th day of October, 2015
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(SEAL)
Item No: 07B
Meeting Date: October 26, 2015
Type of Business: CB
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Public Hearing, Resolution 8471, a Resolution to Consider a
Residential Kennel License for Gerald Kluthe and Lanette Zaiger,
located at 7869 Greenwood Drive
REVISED AS OF OCTOBER 26, 2015 AT 830AM
On October 23, 2015, Staff received an email from Gerald Kluthe stating that the third dog
has been relocated to a family member in Blaine, Minnesota. According to Mr. Kluthe’s
email, there are now only two (2) dogs at his residence. Mr. Kluthe requests to withdraw his
application for a Residential Kennel License.
The City sent notices of this public hearing to residents within 500 feet radius of 7869
Greenwood Drive more than ten (10) days prior to this public hearing. In addition, the
notice of public hearing was published in the City’s official newspaper. Staff recommends
opening the public hearing for comment, and then close the public hearing. Due to the
withdraw of Mr. Kluthe’s and Ms. Zaiger’s Residential Kennel License application, no further
action needs to be taken.
Respectfully submitted,
____________________
Desaree Crane
Item No: 07B
Meeting Date: October 26, 2015
Type of Business: CB
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Public Hearing, Resolution 8471, a Resolution to Consider a
Residential Kennel License for Gerald Kluthe and Lanette Zaiger,
located at 7869 Greenwood Drive
Background
Gerald Kluthe and Lanette Zaiger own a home located at 7869 Greenwood Drive. They
currently have three (3) dogs (2 Rat Terriers and 1 Belgian Tervuren). All dogs are current
on their rabies shots and have been licensed (tagged).
Discussion
On August 25, 2014, the Mounds View City Council approved Ordinance 890, which revised
the requirements for obtaining a kennel license by not requiring residents to present a
petition, but instead to have Staff send a public hearing notice to property owners or those
occupying the land within five hundred feet (500’) radius at least ten (10) days before the
public hearing. The City sent notices of this public hearing to residents within 500 feet
radius of 7869 Greenwood Drive more than ten (10) days prior to this public hearing.
Staff has received animal complaints with this property, and many police calls. In addition,
Staff recently received four (4) phone calls from neighbors not in favor of Gerald Kluthe and
Lanette Zaiger receiving a residential kennel license. The neighbors did not want to submit
their concerns in writing, but all four neighbors stated they were concerned that Mr. Kluthe’s
dogs always appear to escape and run at large in the neighborhood.
Gerald Kluthe and Lanette Zaiger will be present at this meeting to answer any questions.
Recommendation
Staff recommends opening the public hearing for public comment, and considers Resolution
8471. If approved, this license will expire on June 30, 2016.
Respectfully submitted,
____________________
Desaree Crane
RESOLUTION NO. 8471
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING A RESIDENTIAL KENNEL LICENSE LOCATED AT
7869 GREENWOOD DRIVE
WHEREAS, Gerald Kluthe and Lanette Zaiger have applied for a Residential
Kennel License located at 7869 Greenwood Drive; and
WHEREAS, Gerald Kluthe and Lanette Zaiger own three (3) dogs; and
WHEREAS, the current dogs owned by Gerald Kluthe and Lanette Zaiger are
licensed with the City in accordance with the Mounds View City Code; and
WHEREAS, the appropriate paperwork and fees have been submitted to the
City; and
WHEREAS, in accordance with Ordinance 890, the City sent public hearing
notices to registered landowners or those occupying the land within five hundred feet
(500’) radius of 7869 Greenwood Drive; and
WHEREAS, this license will expire on June 30, 2016.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council
does grant a Residential Kennel License to Gerald Kluthe and Lanette Zaiger located at
7869 Greenwood Drive.
NOW, THEREFORE, BE IT FURTHER RESOLVED that this license will expire
on June 30, 2016.
Adopted this 26th day of October, 2015.
__________________________________
Joe Flaherty, Mayor
ATTEST: ________________________________
James Ericson, City Administrator
(seal)
Item No: 7C
Meeting Date: October 26, 2015
Type of Business: Council Business
Administrator Review: _______
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Heidi Heller, Planning Associate
Item Title/Subject: Introduction and First Reading of Ordinance 909, Amending City
Code Title 1103 of the Mounds View Zoning Code Pertaining to
Fences, Screening and Landscaping
The Planning Commission discussed allowing 6-foot or 8-foot fences in the second front yard
of corner lots. The Zoning Code currently allows fences up to 4-feet tall in any part of a
property, but fences that are taller than 4-feet are only allowed behind the front line of the
house. Properties that are on corners have two front yards and therefore are limited in where
they can put a taller fence. Property owners want the taller fences for privacy and safety, and
the Planning Commission has been very understanding of this and approved every fence
height variance request. Commissioners have suggested that the zoning code should be
amended to allow for these taller fences since there have been several variance requests for
taller fences and they are always approved.
The Planning Commission agreed that it’s time to amend the zoning code to allow for over 4-
foot tall fences on corner lots. Staff researched several nearby cities’ codes pertaining to
fences, and all 12 of the cities allow at least 6-foot tall fences in a street abutting side yard of a
corner lot. The Commission suggested allowing up to a 6-foot fence in the second front yard
of a corner lot with at least a 1 foot setback on the street frontage side. A fence taller than six
feet on a corner lot would still need to go through the variance process.
Staff has made some additional amendment suggestions to this chapter based on issues that
have come up:
- Specified that no plantings, not just trees and shrubs, over 30-inches tall are allowed in the
30-foot sight triangle at intersections,
- No fence or wall may interfere with natural drainage,
- Public or semi-public properties may have fences up to 8-feet tall in any yard area.
The Planning Commission reviewed this code amendment on October 7, 2015, and passed
Resolution 1037-15, recommending approval of amending the zoning code pertaining to fences,
screening and landscaping.
Staff Report Ordinance 909
October 26, 2015
Page 2
Recommendation
Staff recommends the Council review Ordinance 909, amending City Code Chapter 1103,
pertaining to fencing, screening and landscaping.
Sincerely,
Heidi Heller, Planning Associate
Attachments:
1. Diagram showing allowed fence height locations with proposed amendment
2. Ordinance 909
ORDINANCE 909
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE AMENDING CHAPTER 1103 OF THE MOUNDS VIEW CITY CODE
PERTAINING TO FENCING, SCREENING AND LANDSCAPING;
SPECIAL PLANNING CASE 198-15
The City of Mounds View ordains:
SECTION 1. The Mounds View City Council hereby amends Chapter 1103 of
the Mounds View City Code by deleting the stricken language and adding the
underlined text as follows:
1103.08: FENCING, SCREENING AND LANDSCAPING:
Subd. 1. Height: No fence shall exceed eight feet (8') in height, and in the case of grade
separation, such as the division of properties by a retaining wall, the height shall be
determined on the basis of measurement from the average point between the
highest and lowest grade.
Subd. 2. Intersections: No structures or plantings 30-inches or more in height, or
fences, structures or planting of trees or shrubs shall be permitted within thirty
feet (30') of any corner formed by the intersection of street property lines or the right
of way of a railway intersecting a street, except properly constructed chain link
fences. Such chain link fences shall not exceed forty eight inches (48") in height
from the grade level at the lot line and shall have openings in the wire mesh of not
less than one and five-eighths inches (1-5/8") nor more than two and one-fourth
inches (2-1/4"). Such fences may follow must be setback at least one (1) foot
from the lot line and may meet one (1) foot from to the lot corner. The thirty feet
(30') restriction noted above shall consist of the triangle formed by connecting the
two (2) points on intersecting lot lines that are each thirty feet (30') from the lot
corner.
Subd. 3. Location:
a. Except as provided in subdivision 2 above, fences not to exceed forty eight
inches (48") in height may be located on any part of a lot. Fences not to exceed
ninety six inches (96") in height may be erected on any part of a lot behind the front
line of the principal building. The City Council may require or approve fencing up to
ninety six inches (96") in height in a front yard to satisfy a buffer or screening
condition of a development review or conditional use permit. (Ord. 658, 8-14-00)
b. A fence or retaining wall shall be installed on the applicant's property. The fence
or retaining wall shall not be installed directly over the property line but shall not
otherwise be subject to a setback requirement, except as provided in
Subdivision 3c below. (Ord. 773, 8-14-06).
Ordinance 909
Page 2
c. Fences on corner lots whose side yard abuts a roadway may be 6 feet in
height beginning at the front building line of the principle structure.
d. Fences abutting a roadway must have a minimum 1-foot setback from the
property line.
Subd. 4. Landscaping Required: In all zoning districts, the lot area remaining after
providing for off-street parking, off-street loading, sidewalks, driveway, building site
and/or other requirements shall be planted and maintained in grass, sodding,
shrubs or other acceptable vegetation or treatment generally used in landscaping.
The requirements of Chapter 1127.05 must be met for all new developments in the
R-3, R-4, B-1, B-2, B-3, B-4, I-1 and PUD districts. (Amended, Ord. 785,12-10-07)
Subd. 5. Surface of Fences: Any fence shall be so constructed that the surface facing
adjoining properties or public rights of way shall be of finished construction.
Subd. 6. No fence or wall shall obstruct natural drainage.
Subd. 7. Fences on public and semi-public properties may be erected in any yard to
a height of eight (8) feet.
SECTION 2. In accordance with Section 3.07 of the City Charter, City staff shall have the
following summary printed in the official City newspaper in lieu of the complete ordinance:
On November 9, 2015, the City Council adopted Ordinance 909 that
amends Chapter 1103 of the Mounds View Municipal Code. These
amendments pertain to fencing, screening and landscaping. A printed copy
of the ordinance is available for inspection during regular business hours at
Mounds View City Hall and is available on line at the City’s web site located
at www.ci.mounds-view.mn.us.
SECTION 3. This ordinance takes effect 30 days after its publication in the official City
newspaper.
INTRODUCTION AND FIRST READING by the Mounds View City Council the 26th day
of October, 2015.
PUBLIC HEARING, SECOND READING AND ADOPTION by the Mounds View City
Council the 9th day of November, 2015.
PUBLICATION DATE: November 20, 2015.
_____________________________________
Joe Flaherty, Mayor
ATTEST:
_____________________________________
James Ericson, City Administrator
(seal)
Item No: 07D
Meeting Date: October 26, 2015
Type of Business: Council Business
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Item Title/Subject: Resolution 8466, Approving Revisions to the Planning
Associate Job Description and Authorizing the Advertisement
of the Planner Position
Introduction:
Planning Associate Heidi Heller has submitted her resignation; her last day with Mounds
View will be October 30, 2015. Staff has suggested revisions to the job description and
requests the Council consider the revised description along with the authority to advertise
the vacated position.
Discussion:
As with any position vacancy, we want to examine the core duties being conducted and
determine whether the position is needed or if there may be opportunities for restructuring
the position. In my opinion, the position is needed, however the position description could
be revised to better reflect current responsibilities. I have attached a red-lined version of
the position description and would ask that the Council review the proposed changes. I do
not believe that the proposed revisions alter the essential nature of the position to the
extent to justify a compensation study, but the Council may feel differently.
Assuming no compensation study is needed for the revised position, the advertisement
would go live on the City’s website and the League of MN Cities website the week of
October 26th, with an ad run in the StarTribune on November 1, 2015. Applications would
be accepted through the month of November. Assuming enough qualified applications are
submitted for consideration, we would rank the candidates and set up interviews. Given
how close we may be to the Christmas holiday, interviews may need to be delayed until
after January 1, 2016. Best case scenario, I would not foresee anyone starting until later in
January. The anticipated 2016 wages schedule for this position is as follows:
Step 1 Step 1.5 Step 2 Step 3 Step 4 Step 5
$25.19 $25.98 $26.77 $28.34 $29.92 $31.49
Recommendation:
Staff requests Council approval of Resolution 8466, a resolution approving the revised
Job Description and authorizing the advertisement of the position as noted.
Respectfully submitted,
________________________
James Ericson
City Administrator
RESOLUTION NO. 8466
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING REVISIONS TO THE PLANNING ASSOCIATE
JOB DESCRIPTION AND AU THORIZING THE ADVERTISEMENT FOR THE
POSITION OF PLANNER
WHEREAS, Planning Associate Heidi Heller has submitted her resignation, having
accepted a position with another community; her last day of employment will be October
30, 2015; and,
WHEREAS, staff has reviewed the responsibilities and duties associated with the
Planning Associate position and believes it to be essential to providing expected and
necessary services to residents and property owners; and,
WHEREAS, staff has reviewed the Planning Associate job description and
recommends a number of revisions to better align the description with present duties as
assigned, consistent with updated required and desired qualifications; and,
WHEREAS, staff further requests authorization to advertise the vacated position
online and at the StarTribune and that applications be accepted through the month of
November.
NOW, THEREFORE BE IT RESOLVED THAT the Mounds View City Council
approves the proposed revisions to the Planning Associate job description, attached as
Exhibit A, renamed to the position of Planner, with the position advertised online and in the
StarTribune.
Adopted this 26th day of October, 2015.
_______________________________
Joe Flaherty, Mayor
ATTEST:
_______________________________
James Ericson, City Administrator
(seal)
Page 1
CITY OF MOUNDS VIEW
POSITION DESCRIPTION
Position Title: Planner Planning Associate
Department: Community Development
Accountable To: City Administrator Community Development Director
Status: Exempt
PRIMARY OBJECTIVES OF POSITION
Administer the City’s zoning code, review and process development proposals and planning
requests, assist the Community Development Director in reviewing development proposals, prepare
special research and provide information to the public on planning, zoning, neighborhood and
code issues and procedures. Assist with the receipt and issuance of building and zoning
permits, coordinate the maintenance and update of the Comprehensive Plan, upkeep and
maintenance of the City’s GIS system and facilitate communication with Mounds View citizens.
SUPERVISION RECEIVED
Works under the general guidance and direction of the City Administrator Community Development
Director.
SUPERVISION EXERCISED
None, although may have temporary supervision of the department in the absence of the
Administrator Director.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Provides information on the City’s planning program, zoning code and development
procedures to citizens, property owners, architects, engineers, developers and
contractors and others in a helpful, customer-oriented manner.
• Analyzes and prepares reports on development applications to determine compliance
with the City’s Comprehensive Plan, Zoning and Subdivision Codes. Coordinates the
review of development applications with various departments and agencies. Keeps
applicants, property owners, citizens, and other interested parties informed during the
course of case review. Prepares development agreements and monitors financial
guarantees to ensure assure improvements are completed as required. Does site
inspections of development projects to check for compliance with approved plans as
assigned.
• Reviews building, sign and site fence plans for compliance with Code criteria.
• Interprets and administers zoning, subdivision, housing, nuisance and other codes, and
makes recommendations when code provisions are vague or in conflict with each other.
Identifies inconsistencies in code provisions and recommends code revisions. Prepares
code revisions as assigned.
EXHIBIT 1
Page 2
• Coordinates the update and upkeep of the City’s Comprehensive Plan and facilitates
submission of Plan to the Metropolitan Council.
• Researches and prepares studies on planning issues to meet the City’s needs, and
helps prepare revisions to the Comprehensive Plan.
• Serves as staff liaison to the Planning Commission, attends and gives presentations at
Commission meetings, maintains Commission minutes, reports, resolutions and other
associated documents of the City Council and Planning Commission as required.
• Prepares, publishes and mails public hearing notices according to established
procedures and composes affidavits of mailing notice for public hearing publication.
• Utilizes County-based and assists in the maintenance of the City’s GIS system. Prepares
maps and graphics for reports and hearing notices using computer-based methods.
• Assists in the periodic surveying of citizens utilizing the Internet and other methods to
determine current citizen needs and concerns.
• Assists with the receipt, issuance, inspection and filing of building and zoning permits.
• Maintains a working knowledge of state and federal housing programs and housing
issues.
• Manages the planning function in the Community Development Department in the
absence of the City Administrator Director. Represents the department in meetings with
applicants, citizens and property owners.
PERIPHERAL DUTIES
• Works on projects and with other departments as assigned by the City Administrator
Director.
• May serve as a staff liaison to City Council, Planning Commission, other City commissions,
regional organizations, citizen groups and to employee committees.
• May presents planning cases, code amendments and other requests to the City Council
at the direction of the City Administrator.
• Provides assistance and support regarding the electronic filing and retrieval of City data.
EDUCATION AND EXPERIENCE
Minimum Qualifications
(A) Bachelors degree from an accredited college or university in Planning or related field.
(B) One year of continuous planning related work experience.
(C) Possession of a valid state driver’s license.
(D) Windows-based computer skills in a Microsoft Office environment.
Page 3
Desired Qualifications:
(A) Master’s degree from an accredited college or university in Planning or related field.
(B) Graphics skills.
(C) Background or exposure to ArcView and GIS principles.
(D) Experience coordinating the update of a Comprehensive Plan
NECESSARY KNOWLEDGE, SKILLS AND ABILITIES
(A) Knowledge of planning principles and practices as applicable to a municipal setting.
(B) Ability to prepare, organize and maintain data, files and records.
(C) Ability to utilize computer systems to track data and prepare reports.
(D) Knowledge of planning and development ordinances and how they are applied in the
development review process; familiarity with the steps in the review process.
(E) Ability to analyze situations and information, formulate alternatives, and use sound
judgment in drawing conclusions and making decisions. Ability to develop a course of
action and maintain momentum to reach successful conclusions to assignments within
agreed upon time frames.
(F) Ability to communicate orally and in writing; ability to produce effective presentations and
reports including research, synthesis of information, preparing text, graphs, charts and
graphics. Ability to write clearly, concisely and legibly.
(G) Ability to manage deadlines, demanding schedules and workload, and with juggling a
multitude of tasks.
(H) Ability to maintain effective working relationships with supervisors, other staff
members, Council and Commission members, citizens, property owners, developers
and others.
(I) Ability to follow verbal and written instructions.
(J) Ability to maintain professionalism in difficult situations.
TOOLS AND EQUIPMENT USED
Personal computer, including word processing, spreadsheet, and data base software; motor
vehicle; telephone; mobile or portable radio; blueprint, copy, fax, and other office machines.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
Page 4
Work is performed in both office and field settings. Approximately one quarter half of the
employee’s time during April through October is spent in field inspections associated with
development cases. Sufficient mobility is necessary to navigate natural terrain and construction
sites. Visual acuity sufficient to evaluate field conditions, plans and drawings is necessary, as is
the ability to communicate orally in person and over the telephone. Specific vision abilities
required by this job include close vision, distance vision, color vision, peripheral vision, depth
perception, and the ability to adjust focus. Hand-eye coordination is necessary to operate
computers and various pieces of office equipment.
While performing the duties of this job, the employee is required to sit, stand, walk, talk, hear,
use hands to finger, handle, feel or operate objects, tools, or controls, and to reach with hands
and arms. The employee is occasionally required to climb or balance, stoop, kneel, crouch, or
crawl.
The employee must occasionally lift and/or move up to 40 lbs.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee works in both office and field settings.
When in the field, the employee is exposed to outside weather conditions, and may experience
exposure to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals,
hazardous or unsanitary conditions, risk of electrical shock and vibration. Situations may occur
which are threatening, and where the employee may encounter aggressive and hostile behavior
from individuals the employee must deal with in the course of performing his or her duties.
The noise level in the work environment is usually moderate.
SELECTION GUIDELINES
Formal application and resume, rating of education and experience; oral interview, reference
checks, physical examination and drug and alcohol tests; job related tests may be required.
The duties listed above are intended only as illustrations of the various types of work that may
be performed. The omission of specific statements of duties does not exclude them from the
position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and
employee and is subject to change by the employer as the needs of the employer and
requirements of the job change.
Approval: _________________________ Approval: _________________________
City Administrator Mayor
Page 5
Revision History:
10/26/2015 (Revisions)
03/07/2012 (Revised as nonunion position effective 12/31/11)
04/2006 (Reviewed)
03/2001 (Assigned 262 Hay Points)
08/1999
06/1997
1995 (ADA)
Item No: 7E
Meeting Date: October 26, 2015
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report To: Honorable Mayor and City Council
From: Brian Erickson, Public Works Director
Brandon Stenglein, Public Works Project Coordinator
Item Title/Subject: Resolution 8470, Accepting the Work and Approving Final Payment
for the 2015 Masonry Rehabilitation at 2MG Ground Reservoir, Well
No. 2 & the Booster Station Project
Background/Discussion:
Cities Masonry Restoration, Inc. submitted the lowest responsible bid and was awarded the
contract for the 2015 Masonry Rehabilitation at 2MG Ground Reservoir, Well No. 2 & the
Booster Station Project (Res. 8397). Construction was substantially complete on August 3,
2015 – the date that the two-year warrantee period begins.
During the project one contract modification in the amount of $2,560 was required to complete
additional tuck pointing and lintel repairs. This modification is within the construction
contingency amount of $12,260 approved in Resolution 8397. A punch list was prepared after
substantial completion for the remaining minor work and/or repairs left to complete before
project close-out. At this point Cities Masonry Restoration, Inc. has met all requirements of the
contract documents in a satisfactory manner and has submitted all IC-134 forms and other
required project closeout documents. The City has been withholding 18% of the value of all
completed work pending completion of the punch list and close-out requirements. The following
is a summary of the final construction costs:
Original Contract Amount: $ 122,600.00
Change Orders (1): + $ 2,560.00
Revised Contract Amount: $ 125.160.00
Actual Construction Cost: $ 125,160.00
The final payment amount to Cities Masonry Restoration, Inc. is $22,408.00.
Recommendation:
Public Works recommends that the City Council adopt the attached resolution to accept the
construction work and release final payment of $22,408.00 for the 2015 Masonry Rehabilitation
at 2MG Ground Reservoir, Well No. 2 & the Booster Station Project.
Respectfully submitted,
Brian Erickson – Public Works Director/City Engineer
RESOLUTION 8470
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
ACCEPTING WORK AND APPROVING FINAL PAYMENT FOR THE 2015 MASONRY
REHABILITATION AT 2MG GROUND RESERVOIR, WELL NO. 2 & THE BOOSTER STATION
PROJECT.
WHEREAS, the City established an exterior wall management program for all municipal
buildings, and park facilities in 2012; and
WHEREAS, the program identified the exterior walls at the 2MG Ground Reservoir, Well No.
2 and Booster Station are in need of various types of repair/replacement; and
WHEREAS, Public Works contracted with Inspec to prepare project documents for the repair
work in accordance with industry standards, and a public bid solicitation was sent out with 6 bids
being received; and
WHEREAS, Cities Masonry Restoration, Inc. of St. Michael, Minnesota, submitted the lowest
bid in the amount of $122,600; and
WHEREAS, City Council approved a construction contract with Cities Masonry Restoration,
Inc. to perform the exterior wall repair work for $122,600.
WHEREAS, Cities Masonry Inc. has successfully completed all project construction and met
all other contract requirements for the Project with a substantial completion date of August 3, 2015
and a final construction cost of $125,160; and
WHEREAS, City staff and its engineering consultant, Inspec, recommend accepting the
completed construction work and issuing final payment for $22,408 to Cities Masonry Restoration,
Inc.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View,
Ramsey County, Minnesota as follows:
1. All work completed under the contract between the City and Cities Masonry Restoration, Inc. for
construction of the 2015 Masonry Rehabilitation at 2MG Ground Reservoir, Well No. 2 & The
Booster Station Project is hereby accepted and approved.
2. The Finance Director is authorized to issue final payment of $22,408.00 to Cities Masonry
Restoration Inc. for completing construction of the Project.
Adopted this 26th day of October, 2015
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(SEAL)
Item No: 08A
Meeting Date: October 26, 2015
Type of Business: CA
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Mary Springer, Receptionist/Recycling Coordinator
Item Title/Subject: Resolution No. 8468 Approving the 2016 SCORE Recycling
Grant Request to Ramsey County
Background/Discussion:
In conjunction with Ramsey County and the State of Minnesota SCORE Program, the
City of Mounds View is eligible to apply for grant monies to fund 2016 recycling activities.
As part of the grant application, the City Council must formally request this funding. This
amount is projected to be $30,220.00
Discussion:
The attached 2016 SCORE funding grant application describes Mounds View’s recycling
program and proposed budget allocation. Please note SCORE funds may only be used for
their allocated purposes (For example, administration funds may not be used for publicity
costs).
In 2016, staff will continue to bring attention to the ongoing composting and recycling
programs in the City of Mounds View. This information will be cited in the Mounds View
Matters, City’s website, CTV and local news publications (Sun-Focus)
Recommendation:
Staff recommends the adoption of Resolution 8468 approving the 2016 SCORE
Recycling Grant Request to Ramsey County
Respectfully submitted,
__________________________
Mary Springer
Receptionist/Recycling Coordinator
RESOLUTION NO. 8468
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
A RESOLUTION APPROVING THE 2016 SCORE RECYCLING GRANT REQUEST
TO RAMSEY COUNTY
WHEREAS, Ramsey County is accepting applications for use of SCORE funds to
improve recycling participation by the public; and;
WHEREAS, the City of Mounds View is eligible to apply for a grant to provide
administrative and promotional activities intended to improve recycling participation among
city residents through education, awareness and incentives; and;
WHEREAS, the City Council of the City of Mounds View has determined that this is
an appropriate use of city resources and that increasing recycling participation benefits the
public health, safety, and welfare of the community as a whole.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Mounds
View approves the attached application for 2016 SCORE funding in the amount of
$30,220.00 and authorizes acceptance of any allocating funding
Adopted this 26th day of October 2015
________________________________
Joe Flaherty, Mayor
ATTEST:
_________________________________
James Ericson, City Administrator
(SEAL)
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1
CITY OF MOUNDS VIEW 2
RAMSEY COUNTY, MINNESOTA 3
4
Regular Meeting 5
August 24, 2015 6
Mounds View City Hall 7
2401 County Road 10, Mounds View, MN 55112 8
7:00 P.M. 9
10
11
1. MEETING IS CALLED TO ORDER 12
13
2. PLEDGE OF ALLEGIANCE 14
15
3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 16
17
NOT PRESENT: None. 18
19
4. APPROVAL OF AGENDA 20
A. Monday, August 24, 2015, City Council Agenda. 21
22
MOTION/SECOND: Mueller/Hull. To Approve the Monday, August 24, 2015, agenda as 23
revised, adding Item 6A – Car Show-Presenting the Mayor’s Award. 24
25
Ayes – 5 Nays – 0 Motion carried. 26
27
5. PUBLIC INPUT 28
29
None. 30
31
6. SPECIAL ORDER OF BUSINESS 32
A. Car Show – Presenting the Mayor’s Award 33
34
Mayor Flaherty presented the Mayor’s Award for the 2015 Festival in the Park Car Show to Ron 35
Hanson. A round of applause was offered by all in attendance. 36
37
7. COUNCIL BUSINESS 38
A. 7:00 p.m. Public Hearing for Resolution 8450, to Consider a Conditional Use 39
Permit to allow a 1,176 Square Foot Oversize Garage at 5405 Quincy Street. 40
41
Planning Associate Heller explained the applicant was requesting a Conditional Use Permit to 42
allow an oversized garage on the lot at 5405 Quincy Street. She noted the existing garage was 43
damaged last year and was in need of replacement. She reported the Planning Commission 44
approved a variance to allow for the proposed garage placement. Staff reviewed the request in 45
Mounds View City Council August 24, 2015
Regular Meeting Page 2
further detail and explained that the Planning Commission also recommended approval of the 1
Conditional Use Permit for the oversized garage. 2
3
Mayor Flaherty opened the public hearing at 7:07 p.m. 4
5
Hearing no public input, Mayor Flaherty closed the public hearing at 7:07 p.m. 6
7
Council Member Mueller asked what the height of the garage would be. Planning Associate 8
Heller explained that City Code would allow the garage to be no more than 18 feet. 9
10
Council Member Meehlhause questioned what the plans were for the shed. Mr. Olson, 5405 11
Quincy Street, reported that the shed would be moved across the street to his rental property. 12
13
Mayor Flaherty asked if this corner lot could be subdivided. Planning Associate Heller reported 14
this would not be possible. 15
16
MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 8450, to 17
Consider a Conditional Use Permit to allow a 1,176 Square Foot Oversize Garage at 5405 18
Quincy Street. 19
20
Mayor Flaherty supported the request and believed the oversized garage would be a nice addition 21
to the neighborhood. 22
23
Ayes – 5 Nays – 0 Motion carried. 24
25
B. 7:00 p.m. Public Hearing for Resolution 8451, to Consider a New License for 26
the Keeping of Chickens at 5260 Long Lake Road, Applicant John Elofson. 27
28
Assistant City Administrator Crane explained the Council recently passed City Ordinance 903 29
which allows for the keeping of chickens and/or ducks on residential properties (R-1). Residents 30
are restricted to having eight birds or less in their rear yards. She reported that this Ordinance 31
became effective August 3, 2015 and soon after, staff received two applications. The first 32
application was from John Elofson requesting three chickens be allowed on his property. Staff 33
reviewed the request before the Council and recommended the Council approve the keeping of 34
chickens license for John Elofson at 5260 Long Lake Road. 35
36
Mayor Flaherty opened the public hearing at 7:13 p.m. 37
38
Hearing no public input, Mayor Flaherty closed the public hearing at 7:13 p.m. 39
40
MOTION/SECOND: Gunn/Meehlhause. To Waive the Reading and Adopt Resolution 8451, to 41
Consider a New License for the Keeping of Chickens at 5260 Long Lake Road, Applicant John 42
Elofson. 43
44
Council Member Mueller understood Ordinance 903 was a hurdle for the City Council. 45
Mounds View City Council August 24, 2015
Regular Meeting Page 3
However, she was pleased that the Council was able to meet the changing needs of the 1
community. She was proud to support the chicken license request. 2
3
Ayes – 5 Nays – 0 Motion carried. 4
5
C. 7:00 p.m. Public Hearing for Resolution 8452, to Consider a New License for 6
the Keeping of Chickens at 7025 Pleasant View Drive, Applicant James 7
Wilson. 8
9
Assistant City Administrator Crane explained the Council recently passed City Ordinance 903 10
which allows for the keeping of chickens and/or ducks on residential properties (R-1). Residents 11
are restricted to having eight birds or less in their rear yards. She reported that this Ordinance 12
became effective August 3, 2015 and soon after, staff received two applications. The first 13
application was from James Wilson requesting eight chickens be allowed on his property. Staff 14
reviewed the request before the Council and recommended the Council approve the keeping of 15
chickens license for James Wilson at 7025 Pleasant View Drive. 16
17
Mayor Flaherty opened the public hearing at 7:16 p.m. 18
19
Hearing no public input, Mayor Flaherty closed the public hearing at 7:16 p.m. 20
21
Council Member Mueller asked what Mr. Wilson would be doing with the numerous eggs he 22
would be receiving on a weekly basis. James Wilson, 7025 Pleasant View Drive, anticipated that 23
his hens would be laying an egg every other day. 24
25
MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 8452, to 26
Consider a New License for the Keeping of Chickens at 7025 Pleasant View Drive, Applicant 27
James Wilson. 28
29
Mayor Flaherty explained that the City was treading on new ground with Ordinance 903. He 30
encouraged Mr. Elofson and Mr. Wilson to be responsible chicken owners. 31
32
Ayes – 5 Nays – 0 Motion carried. 33
34
D. 7:00 p.m. Public Hearing for Resolution 8447, Municipal Consent for 35
Ramsey County Road 10, County Road H and I-35W Interchange Project. 36
37
City Administrator Ericson discussed the plans for County Road H and the I-35W interchange. 38
He requested the Council grant Municipal Consent for the Ramsey County project for County 39
Road H and I-35W. He noted that representatives from the County were in attendance to provide 40
the Council with a presentation. 41
42
Beth Engum, Ramsey County, discussed the proposed improvements, project goals, layout, 43
funding and design plans for the County Road H and I-35W interchange. She reported the 44
County wanted to improve pedestrian facilities and safety while also providing increased 45
Mounds View City Council August 24, 2015
Regular Meeting Page 4
mobility across County Road H. She understood the City’s concerns for the local businesses 1
access and discussed the proposed changes to the project that would address these concerns. The 2
cost participation between MnDOT and the County was reviewed and it was noted the City 3
would be responsible for a portion of the pedestrian facility. In addition, the City would pay for 4
the drainage costs based on contributing drainage area. She estimated that the City of Mounds 5
View would contribute $250,000 to the project. The project timeline was reviewed further with 6
the Council. She estimated that construction would begin in March of 2016. 7
8
Mayor Flaherty opened the public hearing at 7:29 p.m. 9
10
James Wilson, 7025 Pleasant View Drive, asked why the City of Mounds View was having to 11
pay for storm sewer costs given the fact MnDOT typically covers this expense. Ms. Engum 12
responded that MnDOT would be contributing $7 million to the project for the bridge 13
replacement. She explained that due to the TCAAP redevelopment, the bridge would be widened 14
and the project scope was expanded. For this reason, all water runoff would have to be captured 15
and treated. The City would be responsible for this treatment due to the fact the water would run 16
outside of the MnDOT right of way. 17
18
Mayor Flaherty understood that the City would be responsible for the water mitigation. He 19
believed that the expense to the City was reasonable. 20
21
City Administrator Ericson requested further information on the $250,000 cost estimate from the 22
County. He noted that City staff had estimated the City’s expenses to be closer to $200,000. Ms. 23
Engum explained that the additional $50,000 expense could be attributed to design expenses and 24
construction costs. She reported that these additional costs would be eligible for State Aid 25
reimbursement. 26
27
Hearing no further public input, Mayor Flaherty closed the public hearing at 7:36 p.m. 28
29
Mayor Flaherty questioned the contribution Arden Hills would be making to the project. Ms. 30
Engum reported that Arden Hills would be making the same contribution to construction and 31
design costs. 32
33
Council Member Meehlhause asked if the County was aware of the name change for County 34
Road 10. He encouraged the County to make this name change in conjuction with the County 35
Road H and I-35W project. 36
37
Council Member Meehlhause requested comment from the County on if Rice Creek Commons 38
was being put on hold. Ms. Engum discussed the Joint Powers Agreement between the City of 39
Arden Hills and the County. She reported that Arden Hills has approved a Master Plan and 40
Comprehensive Plan Amendment for Rice Creek Commons. Before these documents were 41
approved, the County Commissioners requested that Arden Hills consider the County’s request 42
for more flexibility in the plan, and this was not granted. For this reason, the County Board was 43
now discussing the level of flexibility within the Master Plan. 44
45
Mounds View City Council August 24, 2015
Regular Meeting Page 5
Finance Director Beer questioned why the County was charging 25% for construction and design 1
costs, when the City was only being charged 10% for its projects. Ms. Engum commented that 2
State Aid rules allow for reimbursement of these costs and reiterated that the County Road H 3
interchange was a very complicated project. 4
5
Council Member Mueller detested the County Road 10/County Road H stoplight. She believed 6
this intersection was extremely unsafe. She asked if the proposed re-design would improve the 7
safety at this intersection. Ms. Engum commented this was one of the main reasons this 8
intersection was being improved, in addition to the high traffic volume along County Road 10 9
and County Road H. She explained that the roadways would be properly aligned after the 10
improvement project was complete. 11
12
MOTION/SECOND: Gunn/Meehlhause. To Waive the Reading and Adopt Resolution 8447, 13
Municipal Consent for Ramsey County Road 10, County Road H and I-35W Interchange Project. 14
15
Council Member Mueller appreciated that Ramsey County worked with the City and its local 16
businesses to create a better vision for this improvement project. 17
18
Council Member Meehlhause agreed and thanked the County for working with its businesses and 19
addressing their concerns with the original project design. 20
21
Mayor Flaherty questioned when the City would have to make decisions regarding the bridge and 22
pedestrian amenities. Ms. Engum encouraged the Council to discuss this and forward its 23
decisions to the County as soon as possible. City Administrator Ericson explained that the 24
Council could discuss this at their September 8th Council worksession meeting. 25
26
Council Member Mueller recommended that Mounds View match the landscaping that would be 27
completed by Arden Hills. Ms. Engum stated she could work with staff on this initiative. 28
29
Ayes – 5 Nays – 0 Motion carried. 30
31
E. 7:00 p.m. Public Hearing, Second Reading and Adoption of Ordinance 906 32
Continuing a Franchise Fee on Xcel Energy Electric and Natural Gas 33
Operations in Mounds View. 34
35
Finance Director Beer commented this was the Second Reading and Adoption of a franchise 36
agreement with Xcel Energy Electric and Natural Gas. He noted this was an annual Ordinance 37
adopted by the City. He discussed how the City used the funds generated by the franchise fee on 38
a yearly basis. Staff recommended approval of the 4% franchise fee. 39
40
Mayor Flaherty opened the public hearing at 7:57 p.m. 41
42
Hearing no public input, Mayor Flaherty closed the public hearing at 7:57 p.m. 43
44
MOTION/SECOND: Mueller/Meehlhause. To Waive the Second Reading and Adopt 45
Mounds View City Council August 24, 2015
Regular Meeting Page 6
Ordinance 906 Continuing a Franchise Fee on Xcel Energy Electric and Natural Gas Operations 1
in Mounds View, approving the publishing the Ordinance summary. 2
3
ROLL CALL: Gunn/Hull/Meehlhause/Mueller/ Flaherty. 4
5
Ayes – 5 Nays – 0 Motion carried. 6
7
F. 7:00 p.m. Public Hearing, Second Reading and Adoption of Ordinance 907 8
Continuing a Franchise Fee on Centerpoint Energy Natural Gas Operations 9
in Mounds View. 10
11
Finance Director Beer commented this was the Second Reading and Adoption of a franchise 12
agreement with Centerpoint Energy Natural Gas. He noted this was an annual Ordinance 13
adopted by the City. He discussed how the City used the funds generated by the franchise fee on 14
a yearly basis. Staff recommended approval of the 4% franchise fee. 15
16
Mayor Flaherty opened the public hearing at 7:59 p.m. 17
18
Hearing no public input, Mayor Flaherty closed the public hearing at 7:59 p.m. 19
20
Council Member Meehlhause asked if the City has had any problem receiving franchise fee 21
payments from either Xcel or Centerpoint. Finance Director Beer reported that this has not been 22
a concern and noted the City receives monthly payments from both utility providers. 23
24
MOTION/SECOND: Mueller/Gunn. To Waive the Second Reading and Adopt Ordinance 907 25
Continuing a Franchise Fee on Centerpoint Energy Natural Gas Operations in Mounds View, 26
approving the publishing the Ordinance summary. 27
28
ROLL CALL: Gunn/Hull/Meehlhause/Mueller/ Flaherty. 29
30
Ayes – 5 Nays – 0 Motion carried. 31
32
G. 7:00 p.m. Public Hearing, First Reading and Introduction of Ordinance 908, 33
an Ordinance Amending Chapter 701 of the Municipal Code to Permit the 34
Keeping of Honeybees in Certain Residential Districts. 35
36
City Administrator Ericson stated the Council discussed the keeping of honeybees at the June 37
and July worksessions. There was support from the Council to amend the City Code in order to 38
allow Mounds View residents to keep honeybees. He stated that cities are being more proactive 39
in order to protect and encourage honeybees in the metro area. Staff reviewed the proposed code 40
amendment and recommended the Council waive the First Reading and Introduction of 41
Ordinance 908. 42
43
Mayor Flaherty opened the public hearing at 8:04 p.m. 44
45
Mounds View City Council August 24, 2015
Regular Meeting Page 7
Chip Gruver, 5278 Red Oak Drive, was pleased that the City was amending its code to allow for 1
the keeping of bees. He stated that his grandfather would be training him on bees and asked if 2
this training would be sufficient. He suggested that the City allow for a nucleus hive. He 3
commented that he has a half-acre lot and was requesting the Council consider allowing him to 4
have four hives. Mayor Flaherty thanked him for his previous correspondence. 5
6
Hearing no further public input, Mayor Flaherty closed the public hearing at 8:06 p.m. 7
8
Council Member Meehlhause asked why bee licensing was being treated differently than 9
chickens/ducks. City Administrator Ericson explained that the keeping of bees differed because 10
the amount of work necessary to manage the hive was considerably different. He did not believe 11
there would be a lot of City involvement in managing beehives. 12
13
Council Member Meehlhause requested further information on a nucleus hive. Mr. Gruver 14
indicated a nucleus hive was the smallest possible size to survive the winter. He commented that 15
the nucleus hive would provide beekeepers some insurance to ensure that the hive continued to 16
thrive after the winter. 17
18
Mayor Flaherty inquired what type of bee training the City was requiring of its beekeepers. Jens 19
Loder, 7575 Pleasant View Drive, discussed the various types of bee keeping courses that were 20
provided in the metro area. 21
22
Mayor Flaherty did not believe that the City was requesting too much by requiring beekeepers to 23
attend a training course. He questioned why Mr. Gruver should be allowed to have more than 24
two hives. Mr. Gruver commented that he has .46 acres and would like to have four hives, given 25
the fact this is allowed on all properties over .5 acres. He did not believe that the bees would be 26
disruptive creatures and for this reason, he was seeking the freedom to have four hives. 27
28
Kathleen Smith, 7405 Spring Lake Road, explained that four hives would assist beekeepers with 29
covering their winter loss. She reported that in Minnesota alone, beekeepers had a 52% loss last 30
winter. She encouraged the Council to allow for homeowners to have more than two hives to 31
assist with winter loss. She appreciated the formal training requirement being suggested by the 32
City. 33
34
Council Member Meehlhause did not believe that Mr. Loder would require training as he has 35
been around bees his entire life. 36
37
Mayor Flaherty agreed with this comment, but wanted all residents to be properly trained. 38
39
Finance Director Beer questioned if the Council would consider approving a variance from the 40
proposed Ordinance to allow for homeowners to have more than two hives on their property. 41
City Administrator Ericson did not believe this was the proper way to manage this situation as it 42
was not a zoning issue and it would be difficult to determine a hardship. 43
44
MOTION/SECOND: Meehlhause/Gunn. To Waive the First Reading and Introduce Ordinance 45
Mounds View City Council August 24, 2015
Regular Meeting Page 8
908, an Ordinance Amending Chapter 701 of the Municipal Code to Permit the Keeping of 1
Honeybees in Certain Residential Districts. 2
3
Council Member Mueller was intrigued by the idea of nucleus beehives. She recommended the 4
Council consider amending the Ordinance to allow for up to four hives on any property. This 5
would allow homeowners to have two to four hives. 6
7
Council Member Gunn supported this recommendation. 8
9
Council Member Hull was in favor of the Council taking baby steps. He wanted to see the two 10
hive limit remain. 11
12
Council Member Meehlhause supported four hives. He believed that homeowners would have to 13
have a proper food source before investing in four hives. 14
15
Mayor Flaherty believed that four hives seemed like too much. He was in favor of the Ordinance 16
remaining as is and that an increase be considered in the future. However, the consensus of the 17
Council was to allow for up to four hives. 18
19
Ayes – 5 Nays – 0 Motion carried. 20
21
H. Resolution 8443, a Resolution Approving the Renewal of an Agreement for 22
Services with the YMCA of the Greater Twin Cities. 23
24
City Administrator Ericson stated the YMCA has been providing Mounds View with recreation 25
programming services and management of the Community Center since 1999. This has been a 26
great working relationship for the City. He reviewed several changes to the Services Agreement 27
between the City and the YMCA and recommend Council approve renewal of the agreement. It 28
was noted the agreement had a five-year term. 29
30
Mayor Flaherty discussed the compensation rates. He asked when the compensation rates would 31
be adjusted. City Administrator Ericson commented that the rates would be adjusted January 1, 32
2016. Further discussion ensued regarding the CPI numbers. He commented that additional 33
language could be included within the agreement to address negative CPI numbers. 34
35
MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 8443, a 36
Resolution Approving the Renewal of an Agreement for Services with the YMCA of the Greater 37
Twin Cities, revising the CPI language in Section 4, Article A. 38
39
Ayes – 5 Nays – 0 Motion carried. 40
41
Mayor Flaherty requested that Item K be discussed next on the Agenda. The Council was in 42
agreement with this suggestion. 43
44
Mounds View City Council August 24, 2015
Regular Meeting Page 9
K. Resolution 8449, Authorizing Bolton & Menk to Perform Professional 1
Engineering Design Services and Prepare Bidding Documents for Area I of 2
the Street and Utility Improvement Program. 3
4
City Administrator Ericson requested the Council authorize Bolton & Menk to perform 5
professional engineering design services for Area I. He noted fee proposals were requested from 6
two firms and the low bid was provided by Bolton & Menk. Staff discussed the bids further and 7
recommended Council approve the professional engineering design services with Bolton & 8
Menk. 9
10
Council Member Meehlhause requested information on the differences between project design 11
and construction expenses. Project Coordinator Stenglein explained that project design involves 12
the work it takes to create the project plans and bidding documents. He reported the construction 13
expenses centers more around the management and inspection services. 14
15
Council Member Mueller asked who updated the City’s website on a weekly basis. Project 16
Coordinator Stenglein indicated he was responsible for that task. 17
18
Mayor Flaherty discussed the differences between the two bids and how the costs varied. He 19
anticipated that the representative from Stantec would like to make a comment. 20
21
Phil Gravel, Stantec representative, did not believe that Stantec received the same documentation 22
as Bolton & Menk for the Area I Street and Utility Improvement project. He stated in years past 23
he would present a cost for the design phase, the bidding phase, and the construction phase. He 24
explained that the number presented was strictly for design services, with the understanding that 25
the bidding and construction phases would follow. He reported that the other costs were 26
provided only roughly. 27
28
Mayor Flaherty asked if Stantec was questioning the number provided to the Council regarding 29
construction costs. Mr. Gravel reported this was the case. 30
31
Council Member Gunn asked what Stantec received. Mr. Gravel stated he did not receive RFP 32
per se. He stated in the past Stantec has provided the City with project costs in order to keep the 33
improvement project moving in a timely manner. He indicated he was not aware that the project 34
would be sent out for bid. He supported the entire RFP process, however, he wanted to clarify 35
that Stantec only provided numbers to the City for the project design phase. 36
37
Mayor Flaherty understood there was a discrepancy on the information that was submitted. He 38
believed that there was a miscommunication between Stantec and the City on the RFP process. 39
He was in favor of postponing action on this item until this situation could be clarified. 40
41
Mayor Flaherty questioned how a postponement would impact the project. Project Coordinator 42
Stenglein believed that either firm would be able to survey the project area and complete design 43
plans in a timely manner if this item were delayed two weeks. 44
45
Mounds View City Council August 24, 2015
Regular Meeting Page 10
Mayor Flaherty requested comment from the Bolton & Menk representative. He questioned what 1
type of RFP they received. Mark Kasma, Bolton & Menk representative, stated he did not 2
receive an RFP but rather received a phone call from Brian Erickson requesting Bolton & Menk 3
put together a proposal for Area I. He stated he identified the project, understood the scope of 4
the services and forwarded an estimate to the City of Mounds View. He believed that both firms 5
had the opportunity to provide the City with a bid with an understanding of the scope of the 6
project and Bolton & Menk provided the low bid. 7
8
Mayor Flaherty asked if both firms were given the same information for the RFP. He asked if 9
Bolton & Menk was requested to provide design, bidding and construction costs. Joe Rein, 10
Bolton & Menk, believed that a City would want all of this information in order to properly 11
prepare for a street and utility improvement project. He commented that more thorough design 12
could be done upfront in order to reduce fieldwork; or a less detailed design could be drafted and 13
plans could be finalized in the field. He stated the bottom line was, he did not believe that the 14
City had ever received such a low engineering design/construction fee in the past. 15
16
Mayor Flaherty questioned why the engineering fees received from Stantec were not firm. Mr. 17
Gravel stated he only provided a firm number for the design services, which was his normal 18
practice with the City of Mounds View and the other numbers were estimates. He suggested that 19
the City use $180,000 for a construction number. He discussed how the Area H estimates came 20
in conservatively high and were adjusted as the project continued. 21
22
Council Member Gunn expressed frustration that the bid numbers from both firms had been 23
printed and was uncertain how to address the situation. Mr. Gravel reiterated that he had 24
followed the same bidding process that had been followed with former Public Works Director 25
DeBar and only provided a firm number for the design phase with estimates for the bidding and 26
construction phases. He believed that the construction services for Area H were not approved 27
until the spring of 2015, which he anticipated would be the same process Area I would follow. 28
He commented again, that he was only requested to provide the City with a design number and 29
not a construction number. 30
31
Council Member Gunn questioned where the rough estimate numbers from Stantec came from. 32
Mr. Gravel explained that he provided estimated construction manager hours. 33
34
Mayor Flaherty believed that the Council would have to go with the low bid even if each was an 35
estimation. 36
37
MOTION/SECOND: Gunn/Hull. To Waive the Reading and Adopt Resolution 8449, 38
Authorizing Bolton & Menk to Perform Professional Engineering Design Services and Prepare 39
Bidding Documents for Area I of the Street and Utility Improvement Program. 40
41
Council Member Meehlhause supported the item being delayed. He was uncomfortable with 42
making a decision given the fact that the Public Works Director was not in attendance at the 43
meeting. He wanted further clarification on the discrepancy on the information that was 44
requested from staff and what was provided. 45
Mounds View City Council August 24, 2015
Regular Meeting Page 11
1
Council Member Mueller understood there may have been some confusion about the design 2
services request. However, after reviewing the letter from Stantec, the numbers provided offer 3
an estimate for total costs for the design, bidding and construction phases. For this reason, she 4
was confident moving forward with Bolton & Menk’s bid. 5
6
Ayes – 4 Nays – 0 Abstain – 1 (Meehlhause) Motion carried. 7
8
I. Resolution 8444, a Resolution Approving a Legal Services Agreement with 9
Kennedy & Graven. 10
11
City Administrator Ericson requested the Council approve a legal services agreement with 12
Kennedy & Graven. He noted the agreement expires at the end of August. He discussed the 13
details of the agreement and noted the retainer amount would be reduced from $2,200 to $2,000. 14
per month Staff appreciated the great service provided to the City by Kennedy & Graven. 15
16
Council Member Mueller appreciated the services provided by Kennedy & Graven and fully 17
supported the legal services agreement. Scott Riggs, Kennedy & Graven, explained he has 18
enjoyed working with the City of Mounds View. 19
20
MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 8444, a 21
Resolution Approving a Legal Services Agreement with Kennedy & Graven. 22
23
Ayes – 5 Nays – 0 Motion carried. 24
25
J. Resolution 8446, Adopting a Special Assessment Levy for Private 26
Improvements in Area H of the Street and Utility Improvement Program. 27
28
Finance Director Beer requested the Council adopt a special assessment levy for private 29
improvements in Area H of the street improvement project. He discussed the improvements that 30
were being completed by residents. 31
32
MOTION/SECOND: Hull/Mueller. To Waive the Reading and Adopt Resolution 8446, 33
Adopting a Special Assessment Levy for Private Improvements in Area H of the Street and 34
Utility Improvement Program. 35
36
Ayes – 5 Nays – 0 Motion carried. 37
38
8. CONSENT AGENDA 39
A. Resolution 8448, Renewal of Training Contract with Century College. 40
41
MOTION/SECOND: Mueller/Meehlhause. To Approve the Consent Agenda as presented. 42
43
Ayes – 5 Nays – 0 Motion carried. 44
45
Mounds View City Council August 24, 2015
Regular Meeting Page 12
9. JUST AND CORRECT CLAIMS 1
2
Finance Director Beer answered the Council's questions related to claims. 3
4
MOTION/SECOND: Gunn/Meehlhause. To Approve the Just and Correct Claims as presented. 5
6
Ayes – 5 Nays – 0 Motion carried. 7
8
10. APPROVAL OF MINUTES 9
A. August 10, 2015, City Council Meeting Minutes. 10
11
MOTION/SECOND: Mueller/Gunn. To Approve the August 10, 2015, City Council meeting 12
minutes as presented. 13
14
Ayes – 5 Nays – 0 Motion carried. 15
16
11. REPORTS 17
A. Reports of Mayor and Council. 18
19
Council Member Mueller provided an update on Festival in the Park. She discussed the weather 20
impacted several planned events and the thanked residents that were able to attend. She then 21
reviewed the Car Show winners. She was proud of the quality of the cars and trucks that 22
attended and thanked all who were able to participate in the Car Show event. 23
24
Mayor Flaherty thanked Council Members Mueller and Meehlhause for their dedication to 25
Festival in the Park and the Car Show. 26
27
Council Member Meehlhause reported the NYFS Board met last week. He was pleased to report 28
that NYFS has a positive cash flow and a small cash bonus was being awarded to employees. He 29
commented that vacation time could only be accrued up to 80 hours after 2018. He noted that he 30
was recommended to continue his service on the Executive Committee for NYFS. 31
32
Mayor Flaherty updated the Council on the North Suburban Cable Commission. He reported that 33
negotiations continue with Comcast and with CenturyLink for a new franchise. 34
35
Mayor Flaherty thanked all of the volunteers who assisted in making Festival in the Park a huge 36
success. 37
38
Mayor Flaherty indicated the Minnesota State Fair would begin on Thursday, August 27th. 39
40
B. Reports of Staff. 41
1. Police Department 2nd Quarter Report 42
43
Police Chief Kinney reviewed the Police Department’s 2nd Quarter report with the Council. He 44
was pleased to report that crime calls were down slightly over this quarter, while non-criminal 45
Mounds View City Council August 24, 2015
Regular Meeting Page 13
response calls were on the rise. He discussed the activities handled by the School Resource 1
Officer (SRO). He reported that Officer Kirk Leitch would be the new SRO at Edgewater 2
Middle School this fall. He was proud of Officer Niko for receiving high marks in a recent 3
competition. He provided comment on a recent life-saving event that occurred in the City. 4
5
Police Chief Kinney indicated he recently toured the Ramsey County response vehicle. He 6
explained that the City’s newest officers were recently sworn in and he was pleased with the 7
work being conducted by the two new officers. He then discussed the Punt Pass Kick 8
Competition that would occur on September 19th at the Edgewater Middle School. He noted the 9
next gun safety course would begin on September 10th. 10
11
Council Member Mueller requested Police Chief Kinney pass along her thanks to the department 12
for locating an autistic boy in our community that had wandered away from his grandmother. 13
14
Mayor Flaherty appreciated the County and City’s Police Department’s participation at Festival 15
in the Park. 16
17
City Administrator Ericson stated he attended the North Metro Mayors Association meeting last 18
week. The guest speaker was Ralph McGinnis, who assisted with financing the Running Aces 19
facility. 20
21
City Administrator Ericson reviewed the items that would be discussed by the Council at the 22
Tuesday, September 8th worksession meeting. 23
24
C. Reports of City Attorney. 25
26
City Attorney Riggs provided an update on the Silver View Trail easement situation. 27
28
12. Next Council Work Session: TUESDAY, September 8, 2015, at 7:00 p.m. 29
Next Council Meeting: Monday, September 14, 2015, at 7:00 p.m. 30
31
13. ADJOURNMENT 32
33
The meeting was adjourned at 10:08 p.m. 34
35
Transcribed by: 36
37
Heidi Guenther 38
TimeSaver Off Site Secretarial, Inc. 39
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1
CITY OF MOUNDS VIEW 2
RAMSEY COUNTY, MINNESOTA 3
4
Regular Meeting 5
September 14, 2015 6
Mounds View City Hall 7
2401 County Road 10, Mounds View, MN 55112 8
7:02 P.M. 9
10
11
1. MEETING IS CALLED TO ORDER 12
13
2. PLEDGE OF ALLEGIANCE 14
15
3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 16
17
NOT PRESENT: None. 18
19
4. APPROVAL OF AGENDA 20
A. Monday, September 14, 2015, City Council Agenda. 21
22
MOTION/SECOND: Mueller/Hull. To Approve the Monday, September 14, 2015, agenda as 23
presented. 24
25
Ayes – 5 Nays – 0 Motion carried. 26
27
5. PUBLIC INPUT 28
29
None. 30
31
6. SPECIAL ORDER OF BUSINESS 32
33
None. 34
35
7. COUNCIL BUSINESS 36
A. Resolution 8445, Authorizing Certification of the Preliminary General Fund 37
Budget and Preliminary Property Tax Levy for Fiscal Year 2016. 38
39
Finance Director Beer reported the State mandated the City Council to approve a preliminary tax 40
levy each year by September 30, 2015. He reviewed the preliminary general fund budget and 41
property tax levy for 2016. He noted that the City would be receiving just over $666,792 in LGA 42
from the State. He explained that the Council was proposing a 1% tax levy increase for the 43
coming year. He indicated that once the preliminary levy was approved it could decrease, but 44
could not increase. Staff recommended that the Council authorize certification of the preliminary 45
Mounds View City Council September 14, 2015
Regular Meeting Page 2
general fund budget and property tax levy for 2016. 1
2
MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 8445, 3
Authorizing Certification of the Preliminary General Fund Budget and Preliminary Property Tax 4
Levy for Fiscal Year 2016. 5
6
Council Member Meehlhause thanked the Finance Director for his thorough report. He 7
discussed how the proposed levy would impact property owners in Mounds View and 8
congratulated the City for its strong financial planning. 9
10
Mayor Flaherty supported the budget and levy as presented by staff. 11
12
Ayes – 5 Nays – 0 Motion carried. 13
14
B. Second Reading and Adoption of Ordinance 908, an Ordinance Amending 15
Chapter 701 of the Municipal Code to Allow for the Keeping of Honeybees in 16
Certain Residential Zoning Districts (ROLL CALL VOTE). 17
18
City Administrator Ericson stated this item was discussed by the Council at the June, July and 19
August worksession meetings. He explained that the number of hives was discussed at the first 20
reading of the Ordinance, and it was agreed that four hives would be allowed. He commented 21
that the language regarding renewals was also adjusted. Staff reviewed the Ordinance further 22
with the Council and recommended the beekeeping licensing fee be $50. 23
24
Mayor Flaherty asked if this would be a perpetual license, how the City would know when 25
properties changed ownerships. City Administrator Ericson anticipated that staff would have to 26
follow up with beekeepers on an annual basis to see if their licenses were still valid and in use. 27
28
Further discussion ensued regarding the training and educational requirements within the 29
Ordinance. 30
31
Council Member Mueller was interested in reducing the one-time license fee from $50 to $25. 32
Finance Director Beer did not believe that a $25 fee would cover staff’s time or the expense of a 33
public hearing. 34
35
MOTION/SECOND: Mueller/Meehlhause. To Waive the Second Reading and Adopt 36
Ordinance 908, an Ordinance Amending Chapter 701 of the Municipal Code to Allow for the 37
Keeping of Honeybees in Certain Residential Zoning Districts, directing staff to update the fee 38
schedule and publish an Ordinance summary. 39
40
ROLL CALL: Gunn/Hull/Meehlhause/Mueller/ Flaherty. 41
42
Ayes – 5 Nays – 0 Motion carried. 43
44
Mounds View City Council September 14, 2015
Regular Meeting Page 3
C. Resolution 8455, Accepting Donation from Bethlehem Baptist Church and 1
Authorizing Distribution of Funds. 2
3
City Administrator Ericson explained that Bethlehem Baptist Church has been making donations 4
to the City of Mounds View for the past 10 years. These donations were used each year to assist 5
the City in funding programs and projects that were not covered by the City’s budget. He 6
reported that Bethlehem Baptist has made a donation in the amount of $15,542.50, which would 7
be used for Silver View Park restroom facilities, YMCA Safe After School for Youth Programs, 8
Festival in the Park, the Community Resource Center and for splash pad amenities. Staff 9
recommended the Council accept the donation and authorize distribution of funds. 10
11
Mayor Flaherty asked if the splash pad amenities should be funded when this item has not been 12
considered by the City Council. City Administrator Ericson commented that the funds would be 13
reprogrammed based on the needs of the City, in consultation with the Church. 14
15
MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 8455, 16
Accepting Donation from Bethlehem Baptist Church and Authorizing Distribution of Funds. 17
18
Council Member Mueller thanked Bethlehem Baptist for their continued generosity. 19
20
Ayes – 5 Nays – 0 Motion carried. 21
22
23
E. Resolution 8454, Approving a Limited Use Agreement and an Assignment of 24
a Limited Use Agreement for 8160 Red Oak Court. 25
26
City Administrator Ericson stated in 1989 the City entered into an agreement with the Creeg’s 27
regarding the limited use of an easement area for a swimming pool at 8160 Red Oak Court. He 28
indicated the yard had a drainage easement that straddle the property line. He explained the 29
agreement was put into place to protect the City in the event the drainage easement were to fill 30
with water. He noted that the property owner was looking to sell the property and a new limited 31
use agreement was necessary in order to close and transfer the property. Staff recommended the 32
Council approve and assign a limited use agreement for the property at 8160 Red Oak Court. 33
34
Council Member Mueller asked if the City has had any problems with the easement area flooding 35
in the past 25 years. City Administrator Ericson reported there have not been any issues. 36
37
MOTION/SECOND: Gunn/Meehlhause. To Waive the Reading and Adopt Resolution 8454, 38
Approving a Limited Use Agreement and an Assignment of a Limited Use Agreement for 8160 39
Red Oak Court. 40
41
Ayes – 5 Nays – 0 Motion carried. 42
43
D. Resolution 8453, Approving the Public Works Facility Space Needs Study 44
Request for Proposals. 45
Mounds View City Council September 14, 2015
Regular Meeting Page 4
1
Public Works Director Erickson stated the Council discussed this item at a recent worksession 2
meeting. He reported that the City was working to design a Public Works facility in 2016 with 3
construction planned for 2017. He explained that the true needs of the City would need to be 4
evaluated. Staff requested that the Council approve a Public Works facility space needs study 5
RFP. 6
7
Council Member Mueller questioned if it was standard practice for staff to send RFP’s to 8
consultants versus advertising for the project. Public Works Director Erickson believed it was 9
standard practice to contact consultants. 10
11
Council Member Mueller encouraged staff to contact White Bear Lake staff as they have recently 12
completed a needs study and Public Works facility. 13
14
Mayor Flaherty wanted to see at least three consultants contacted for RFP’s. He discussed the 15
potential of combining the Public Works and Police Building in the future. 16
17
MOTION/SECOND: Meehlhause/Hull. To Waive the Reading and Adopt Resolution 8453, 18
Approving the Public Works Facility Space Needs Study Request for Proposals. 19
20
Council Member Mueller was interested in considering the combination of the Public Works 21
Department and the Police Department. 22
23
Ayes – 5 Nays – 0 Motion carried. 24
25
8. CONSENT AGENDA 26
A. Set a Public Hearing for 7:00 p.m., Monday, September 28, 2015, to Consider 27
a Residential Kennel License for Courtney and Chris Hansen, located at 2364 28
Laport Drive. 29
B. Set a Public Hearing for 7:00 p.m., Monday, September 28, 2015, to Consider 30
a Transfer of Ownership for an Off-Sale Intoxicating Liquor License from 31
Menbe, Inc. (doing business as ABC Liquor) to M.D. Liquors, located at 2840 32
County Road 10. 33
C. Set a Public Hearing for 7:00 p.m., Monday, October 12, 2015, to Consider 34
Special Assessments for Delinquent Utility Charges. 35
D. Set a Public Hearing for 7:00 p.m., Monday, October 12, 2015, to Consider 36
Special Assessments for Unpaid City Charges, Administrative Offense 37
Charges, and Diseased Tree Charges. 38
39
MOTION/SECOND: Mueller/Meehlhause. To Approve the Consent Agenda as presented. 40
41
Ayes – 5 Nays – 0 Motion carried. 42
43
Mounds View City Council September 14, 2015
Regular Meeting Page 5
9. JUST AND CORRECT CLAIMS 1
2
Finance Director Beer answered the Council's questions related to claims. 3
4
MOTION/SECOND: Gunn/Meehlhause. To Approve the Just and Correct Claims as presented. 5
6
Ayes – 5 Nays – 0 Motion carried. 7
8
10. APPROVAL OF MINUTES 9
10
None. 11
12
11. REPORTS 13
A. Reports of Mayor and Council. 14
15
Council Member Gunn reported the Robotics Team would be having an Open House at Irondale 16
High School from 10:00 a.m. to 2:00 p.m. this Saturday, September 19, 2015. 17
18
Council Member Gunn indicated the Music of the Night event would be held at Irondale High 19
School on Saturday, September 26, 2015. 20
21
Council Member Mueller noted the Mounds View Business Council met last Wednesday. The 22
group would meet again on Wednesday, October 14, 2015 at 7:30 a.m. 23
24
Council Member Mueller reported the next Festival in the Park meeting would be held on 25
Tuesday, September 22, 2015 at 7:00 p.m. at City Hall. This year’s event would be recapped and 26
planning would begin for the 2016 event. She encouraged anyone interested in volunteering on 27
this committee to attend. 28
29
Council Member Meehlhause explained Twin Cities Gateway would be meeting on Tuesday, 30
September 15, 2015. 31
32
Council Member Meehlhause stated the YMCA Advisory Board met today. He was pleased to 33
report that program revenue was up in 2015 when compared to last year. In addition, banquet 34
center rentals were also up. 35
36
Council Member Meehlhause noted the Lion’s would be holding a Spaghetti Dinner on 37
Thursday, October 8, 2015. 38
39
Council Member Meehlhause invited the public to participate in the Northeast Youth and Family 40
Services Taste of Northeast event on Thursday, October 22, 2015. Tickets were $30 in advance 41
and $40 at the door. 42
43
Mayor Flaherty reported the New Brighton Area Historical Society would be hosting the 19th 44
Annual Harvest Dinner on Sunday, October 11, 2015 at 1:00 p.m. where guests age 80 and older 45
Mounds View City Council September 14, 2015
Regular Meeting Page 6
(with a 55112 zip code) would be honored with a complimentary turkey dinner. Dinner would be 1
$8 for all others wishing to attend. 2
3
Mayor Flaherty invited Mounds View children to participate in the Punt, Pass and Kick event at 4
Edgewood Middle School this Saturday, September 19, 2015 at 3:00 p.m. He noted this was a 5
free event open to the public and was being sponsored by the Mounds View Police Department. 6
7
Council Member Mueller reported the League of Minnesota Cities Local Economy Committee 8
would be meeting on Tuesday, September 15, 2015. 9
10
Council Member Mueller commented the League of Minnesota Cities Board of Directors would 11
be holding a retreat in the City of Mankato on September 23-25, 2015. 12
13
B. Reports of Staff. 14
15
Public Works Director Erickson updated the Council on the Mustang Drive project. He was 16
happy to report that the final wear course had been installed. He explained that Area H required 17
two major sewer repairs that required a great deal of dewatering. He discussed the length of time 18
that it has taken to properly repair these sewer lines and indicated that staff was working to have 19
the pavement replaced. 20
21
Mayor Flaherty encouraged staff to speak with the contractor regarding the importance of 22
community relations. 23
24
Public Works Director Erickson discussed the progress being made at Groveland Park. 25
26
City Administrator Ericson indicated Mayor Flaherty would be attending the Metro Mayor’s 27
Meeting on Wednesday night and he would be attending the League of Women’s Voters Meeting 28
in New Brighton. The topic of discussion would be garbage. 29
30
Finance Director Beer questioned if the Council was interested in continuing its membership 31
with North Metro Mayors. 32
33
Mayor Flaherty recommended the Council discuss this matter further at a future worksession 34
meeting. 35
36
C. Reports of City Attorney. 37
38
City Attorney Riggs had nothing additional to report. 39
40
12. Next Council Work Session: Monday, October 5, 2015, at 7:00 p.m. 41
Next Council Meeting: Monday, September 28, 2015, at 7:00 p.m. 42
Mounds View City Council September 14, 2015
Regular Meeting Page 7
1
13. ADJOURNMENT 2
3
The meeting was adjourned at 8:15 p.m. 4
5
Transcribed by: 6
7
Heidi Guenther 8
TimeSaver Off Site Secretarial, Inc. 9
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1
CITY OF MOUNDS VIEW 2
RAMSEY COUNTY, MINNESOTA 3
4
Regular Meeting 5
September 28, 2015 6
Mounds View City Hall 7
2401 County Road 10, Mounds View, MN 55112 8
7:00 P.M. 9
10
11
1. MEETING IS CALLED TO ORDER 12
13
2. PLEDGE OF ALLEGIANCE 14
15
3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 16
17
NOT PRESENT: None. 18
19
4. APPROVAL OF AGENDA 20
A. Monday, September 28, 2015, City Council Agenda. 21
22
MOTION/SECOND: Mueller/Meehlhause. To Approve the Monday, September 28, 2015, 23
agenda as presented. 24
25
Ayes – 5 Nays – 0 Motion carried. 26
27
5. PUBLIC INPUT 28
29
Mike Szczpanski, 2385 Laport Drive, discussed the need for a sound wall along I-35W. He 30
encouraged the City Council to continue to push for a sound wall. 31
32
Mayor Flaherty reported that the City has worked each year on this issue and was seeking 33
legislation to assist with the expenses of a sound wall. It was his hope that when the additional 34
lanes were added to I-35W the sound wall would be included in this project. He understood the 35
need for a sound wall and commented that he has spoken to legislation on four different 36
occasions regarding this matter. 37
38
Council Member Mueller explained that the City was also trying to address the air quality 39
standards along the corridor. 40
41
6. SPECIAL ORDER OF BUSINESS 42
43
None. 44
45
Mounds View City Council September 28, 2015
Regular Meeting Page 2
7. COUNCIL BUSINESS 1
A. 7:00 p.m. Public Hearing: Resolution 8457, a Resolution to Consider a 2
Residential Kennel License for Courtney and Chris Hansen, located at 2364 3
Laport Drive. 4
5
Acting City Administrator Crane requested the Council consider a residential kennel license for 6
Courtney and Chris Hansen to allow them to have four English Springer Spaniels. She reported 7
that the Hansen’s yard was now fully fenced. She commented that the City has received no 8
complaints regarding these animals. Staff noted that proper notification had been made for this 9
item and recommended approval of the request. 10
11
Mayor Flaherty opened the public hearing at 7:08 p.m. 12
13
Frank Blasiak, 2361 Laport Drive, asked if the property could have additional animals onsite and 14
if there would be pickup and drop-off of pets. Acting City Administrator Crane described the 15
differences between a residential and commercial kennel license. She explained the Hansen’s 16
were applying for a residential kennel license, which would allow them to have four dogs on 17
their property, and no more. She indicated the property would not be used as a commercial 18
business. 19
20
Courtney Chris, 2364 Laport Drive, explained her four English Springer Spaniels were show 21
dogs. She commented that her dogs were also used as therapy dogs. 22
23
Mike Szczpenski, 2385 Laport Drive, questioned what City Ordinance addressed pet and kennel 24
requirements. Mayor Flaherty reported Ordinance 890 set the licensing, kennel and pet limits for 25
the City of Mounds View. 26
27
Hearing no further input, Mayor Flaherty closed the public hearing at 7:14 p.m. 28
29
Mayor Flaherty reviewed an email that was sent to the City Council stating opposition to the 30
kennel license. 31
32
Council Member Mueller questioned how long the Hansen’s have lived in Mounds View. Ms. 33
Hansen reported she closed on her house on August 19th. 34
35
Council Member Mueller asked if the animals were family pets. Ms. Hansen indicated this was 36
the case. 37
38
MOTION/SECOND: Mueller/Gunn. To Waive the Second Reading and Adopt Resolution 39
8457, a Resolution to Consider a Residential Kennel License for Courtney and Chris Hansen, 40
located at 2364 Laport Drive. 41
42
Ayes – 5 Nays – 0 Motion carried. 43
44
B. 7:00 p.m. Public Hearing: Resolution 8458, a Resolution to Consider a 45
Mounds View City Council September 28, 2015
Regular Meeting Page 3
Transfer of Ownership for an Off-Sale Intoxicating Liquor License for 1
Menbe, Inc. (doing business as ABC Liquor) to M.D. Liquors, located at 2840 2
County Road 10. 3
4
Acting City Administrator Crane requested the Council consider a transfer of ownership for an 5
off-sale intoxicating liquor license for ABC Liquor. She reported a public hearing was required 6
for all transfers of ownerships. It was noted that Menbe, Inc. has a purchase agreement with M.D. 7
Liquors and was requesting transfer. She reported M.D. Liquors has submitted all necessary 8
paperwork and fees. Staff recommended approval of the request contingent upon a satisfactory 9
background check. 10
11
Mayor Flaherty opened the public hearing at 7:20 p.m. 12
13
Hearing no public input, Mayor Flaherty closed the public hearing at 7:20 p.m. 14
15
Council Member Gunn asked if the space would be rented or owned. Mark Henagar, M.D. 16
Liquors, reported that a purchase price for the building could not be agreed upon, so he would be 17
renting the space. He discussed the renovation plans he had for the interior and exterior of the 18
building. 19
20
Council Member Mueller questioned if Mr. Henagar had experience operating a liquor store. Mr. 21
Henagar explained this would be his second store. He noted his first was opened in Crystal, 22
Minnesota. 23
24
MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 8458, a 25
Resolution to Consider a Transfer of Ownership for an Off-Sale Intoxicating Liquor License for 26
Menbe, Inc. (doing business as ABC Liquor) to M.D. Liquors, located at 2840 County Road 10, 27
contingent upon a satisfactory background check. 28
29
Mayor Flaherty asked if Mr. Henagar would continue to pursue the purchase of the building. Mr. 30
Henagar commented that he would continue negotiations stating that he believed the current 31
asking price was too high. 32
33
Ayes – 5 Nays – 0 Motion carried. 34
35
8. CONSENT AGENDA 36
37
Mayor Flaherty asked to remove Item 8C. 38
39
A. Set a Public Hearing for Monday, November 9, 2015, at 7:00 p.m., to 40
Consider Approval of the 2016 Fee Schedule. 41
B. Set a Public Hearing for Monday, October 12, 2015, at 7:00 p.m., to Consider 42
a New Chicken and Duck Keeping License at 5084 Long Lake Road. 43
C. Resolution 8456 Closing the DARE Special Revenue Fund. 44
45
Mounds View City Council September 28, 2015
Regular Meeting Page 4
MOTION/SECOND: Mueller/Meehlhause. To Approve the Consent Agenda as amended 1
removing Item 8C. 2
3
Ayes – 5 Nays – 0 Motion carried. 4
5
C. Resolution 8456 Closing the DARE Special Revenue Fund. 6
7
Mayor Flaherty requested further information on this item. Finance Director Beer stated a 8
separate account was still being allocated within the General Fund for DARE funds. He 9
commented that to date in 2015, the City has received $93 for the DARE fund. 10
11
Mayor Flaherty questioned how the City used the DARE funds. Police Chief Kinney reported 12
these funds were used to purchase items for the DARE course. 13
14
Mayor Flaherty asked if the City should disband this fund. Finance Director Beer explained this 15
was the recommendation of staff. 16
17
MOTION/SECOND: Flaherty/Meehlhause. To Waive the Reading and Adopt Resolution 8456 18
Closing the DARE Special Revenue Fund. 19
20
Ayes – 5 Nays – 0 Motion carried. 21
22
9. JUST AND CORRECT CLAIMS 23
24
Finance Director Beer answered the Council's questions related to claims. 25
26
MOTION/SECOND: Gunn/Mueller. To Approve the Just and Correct Claims as presented. 27
28
Ayes – 5 Nays – 0 Motion carried. 29
30
10. APPROVAL OF MINUTES 31
32
None. 33
34
11. REPORTS 35
A. Reports of Mayor and Council. 36
37
Council Member Gunn reported she attended the League of Minnesota Cities presentation at the 38
Maplewood Police Department last Thursday. She provided further comment on the tour she 39
took of the new facility. 40
41
Council Member Gunn noted she attended the Music of the Night at Irondale High School on 42
Saturday evening. 43
44
Mounds View City Council September 28, 2015
Regular Meeting Page 5
Council Member Mueller indicated she was in Mankato last week for the League of Minnesota 1
Cities Board of Directors retreat where top priorities for the Executive Director were discussed. 2
3
Council Member Mueller reported 37 years ago she was driving down University Avenue 4
towards south Minneapolis when a car veered into her lane and struck her vehicle head on. She 5
was happy to say she survived that accident and was married in July 36 years ago to her husband 6
Dan, and 35 years ago tomorrow began her career at Target Corporation. Another milestone for 7
her would occur on September 30th, when Groveland Road north of Arden would receive 8
concrete curb and gutter. 9
10
Council Member Meehlhause noted he attended the Twin Cities Gateway meeting two weeks 11
ago. He noted the 20-minute promotional video created for TCG was now available for viewing. 12
He was pleased to report that Mounds View hotel revenues were up 5% when compared to last 13
year. 14
15
Council Member Meehlhause indicated the Mounds View Lions Club would be holding its 16
Annual Spaghetti Feed on Thursday, October 8th at the Kraus-Hartig VFW and the cost would be 17
$9.50 per adult. 18
19
Council Member Meehlhause commented he attend an NYFS board meeting last week. He 20
provided further comment on the unmet and emerging needs of the community that could be met 21
by NYFS. He anticipated that this matter would be discussed further by the Council at an 22
upcoming worksession meeting. 23
24
Mayor Flaherty stated on Saturday, September 19th he attended the Mounds View Police 25
Department’s Punt, Pass and Kick event. He stated 50 kids signed up for this event and the age 26
group winners would be advancing to further competition. 27
28
Mayor Flaherty reported he recently attended a Five Cities meeting with local mayors and was 29
pleased to report that Mounds View had the lowest proposed levy for 2016. 30
31
Mayor Flaherty commented he attended a Super Bowl 50 Committee meeting on September 24th. 32
The committee was seeking information from local communities and how it provides safe play 33
and activities for its residents. 34
35
B. Reports of Staff. 36
37
Finance Director Beer provided comment on a memorandum he provided to the Council 38
regarding the water utility fund. 39
40
Acting City Administrator Crane reviewed the upcoming worksession agenda with the Council. 41
She was proud to report that the City has received its first volunteer application. She encouraged 42
all others interested in volunteering with the City to contact City Hall. 43
44
Mounds View City Council September 28, 2015
Regular Meeting Page 6
Council Member Gunn encouraged National Honors Society students to consider volunteering 1
with the City. 2
3
C. Reports of City Attorney. 4
5
City Attorney Riggs provided a brief update on the Silver View Trail easement. 6
7
12. Next Council Work Session: Monday, October 5, 2015, at 7:00 p.m. 8
Next Council Meeting: Monday, October 12, 2015, at 7:00 p.m. 9
10
13. ADJOURNMENT 11
12
The meeting was adjourned at 8:16 p.m. 13
14
Transcribed by: 15
16
Heidi Guenther 17
TimeSaver Off Site Secretarial, Inc. 18
469664v1 SJR MU125-11
Kennedy 470 U.S. Bank Plaza
200 South Sixth Street
Minneapolis MN 55402-1458
(612) 337-9300 telephone
(612) 337-9310 fax
http://www.kennedy-graven.com
Affirmative Action, Equal Opportunity Employer
Graven
C H A R T E R E D
SCOTT J. RIGGS
Attorney at Law
Direct Dial (612) 337-9260
Email: sriggs@kennedy-graven.com
MEMORANDUM
Date: October 22, 2015
To: James Ericson, City Administrator
From: Scott J. Riggs, City Attorney
Re: Mounds View Project Status Report
City:
MU125-11: Administration. General discussions with staff regarding various City matters.
Consult with City staff regarding police body cameras.
MU210-4: Charter Commission Matters. Research Charter Commission appointments and
other Charter issues. Draft Memorandum regarding same. Consult with City staff
regarding same. Matter is presently pending.
MU210-54: City Code Updates. Review ordinances to be incorporated into the City Code.
Consult with City staff regarding same. Update City Code. Forward draft of
updated City Code sections to City staff. Matter is presently pending.
MU210-111: General Employment Matters. Review and revise proposed Cooperative Services
Agreement. Forward Agreement to City staff. Matter is presently pending.
MU210-179: Street Improvement Projects. Review contract materials for Area H project.
Provide analysis to City staff. Review Agreements for Area I and CSAH 10 Trail
and provide comments to City staff. Matter is presenting pending.
MU210-221: LMCIT/DVS General. Several notices of legal claims have been presented to the
City and have been tendered for defense by the League of Minnesota cities
Insurance Trust. Consult with City staff and City Council. Consult with LMCIT
attorneys. Matters are presently pending.
&
469664v1 SJR MU125-11
MU210-239: Silver View Trail Easements. Review documentation regarding project, contract
and proposed easement descriptions regarding project. Order title work. Draft
and revise easements. Consult with City staff, title company and surveyor
regarding legal description discrepancies. Legal research regarding prescriptive
easements. Consult with property owner’s attorney regarding matter. Consult
with City staff regarding project. Meeting with property owners regarding matter.
Draft and revise off-site property improvement agreement and forward to City
staff. Matter is presently pending.
EDA:
MU205-13: General EDA matters. Legal research regarding EDA levy question. Consult
with City staff regarding same. Review and revise EDA enabling resolution to
include HRA powers including levy authority. Draft Notice of Public Hearing.
Revise proposed Resolution. Forward documents to City staff. Matter is
presently pending.
MU205-46: Crossroad Pointe Redevelopment Project. Review Developer’s project proposal.
Draft preliminary development Agreement and forward to City staff. Matter is
presently pending.
SJR:jms