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HomeMy WebLinkAboutAgenda Packets - 2015/12/14CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, December 14, 2015 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS 7. COUNCIL BUSINESS A. 7:00 p.m. Public Hearing - 2016 Tax Levy and Budgets for All Funds 1. Resolution 8488 Adopting the 2016 Tax Levy 2. Resolution 8489 Adopting the 2016 Budgets for All Funds B. 7:00 p.m. Public Hearing Second Reading of Ordinance 911, an Ordinance to Consider Revising Section 502.12, subd. 2 of the Liquor Code Relating to Sunday Sales (ROLL CALL VOTE) C. Resolution 8491, Setting the 2016 City Council Meeting Dates, Council/Staff Retreat and the 2016 Town Hall Meeting D. Resolution 8492, Approving Various Appointments to City Commissions and Committees E. Resolution 8490, Approving to Purchase Two In-Car Video Camera Recording Systems F. Resolution 8484, Approving Water Tower Lease Agreement with T-Mobile 8. CONSENT AGENDA A. Resolution 8493, Approving the Recording Secretary Agreement with TimeSaver, Inc B. Resolution 8494, Approving a Therapeutic Massage Business License Renewal for Bodyflow Massage, LLC, located at 2402 County Road I C. Resolution 8486, Approving Memorandum of Understanding to the Ramsey County Auto Theft Prevention Collaborative D. Resolution 8487 Approving 2016 Subscription Agreement to Peace Officer Accredited Training Online (PATROL) E. Resolution 8495, Approving Severance for Mechanic Steve Vacek F. Resolution 8496, Approving Severance for Officer Andrew Ronning G. Set a Public Hearing for 7:00 pm, Monday, January 11, 2016, to Consider the First Reading and Introduction of Ordinance 912, an Ordinance Approving the Rezoning of 2408 County Road I from B1, Neighborhood Business, to B2, Limited Business H. Set a Public Hearing for 7:00 p.m., Monday, January 11, 2016, to Consider a Honeybee Keeping License for Kathleen Smith, 7405 Spring Lake Road City Council Meeting Monday, December 14, 2015 Page 2 9. JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES A. October 12, 2015, City Council Minutes B October 26, 2015, City Council Minutes C. November 9, 2015, City Council Minutes 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff 1. Discuss Cancelation of the December 28, 2015, City Council Meeting. C. Reports of City Attorney 12. Next Council Work Session: Monday, January 4, 2016, at 7pm Next Council Meeting: Monday, January 11, 2016, at 7pm 13. ADJOURNMENT Item No: 7.A.1. Meeting Date: December 14, 2015 Type of Business: Council Business Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Mark Beer, Finance Director Item Title/Subject: Resolution 8488 Adopting the 2016 Property Tax Levy Attached is Resolution 8488 adopting the 2016 property tax levy. The Truth-in-taxation meeting was held on December 7, 2015 and the public had an opportunity to comment. The City Council has proposed a levy increase of 1%. The City Council may adopt the tax levy on December 14th or schedule an additional meeting if necessary to adopt it no later than December 28, 2015. Staff recommends that the City Council adopt resolution 8488 adopting the 2016 property tax levy. Respectfully submitted, ________________________ Mark Beer RESOLUTION NO. 8488 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA Adopting the 2016 Property Tax Levy WHEREAS, the City Council has conducted numerous meetings and has made available detailed copies of the proposed 2016 Budget; and WHEREAS, the City Council provided the public an opportunity to speak at the Truth in Taxation meeting on December 7, 2015 to take comment on the proposed 2016 tax levy; and WHEREAS, when the Fire Improvement Bonds of 2005 were issued, the debt service was scheduled to be $98,149, however due to changes in the allocation of costs between participating cities, Mounds View’s actual 2016 cost on said bonds will be $100,099; and WHEREAS, when the Fire Equipment Certificates of 2011 were issued, the debt service was scheduled to be $50,735, however due to changes in the allocation of costs between participating cities, Mounds View’s actual 2016 cost on said bonds will be $54,020. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that the following property tax levy for 2016 is hereby approved: General Fund base levy $ 3,706,549 Fire Bonds of 2005 levy 100,099 Fire Equipment Certificates of 2011 levy 54,020 PERA rate increase levy 39,145 Police Referendum market value levy 194,000 Total General Fund property tax levy $ 4,093,813 Street Improvement Capital Projects Fund levy $ 300,000 Total Property Tax Levy $ 4,393,813 and the City Administrator is hereby directed to notify Ramsey County and the State of Minnesota of said 2016 property tax levy. Said resolution was declared to have been duly passed and adopted this 14th day of December, 2015. __________________________ Joe Flaherty, Mayor ATTEST: __________________________ Jim Ericson, City Administrator (SEAL) Item No.: 7.A.2. Meeting Date: December 14, 2015 Type of Business: Council Business Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Mark Beer, Finance Director Item Title: Resolution 8489 Adopting the 2016 Budgets for All Funds Attached is Resolution 8489 and summaries of the 2016 General Fund, Special Revenue Funds, Debt Service Funds, Capital Projects Funds, and Enterprise Funds budgets. Respectfully submitted, ______________________ Mark Beer RESOLUTION NO. 8489 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA ADOPTING THE 2016 BUDGETS FOR ALL FUNDS WHEREAS, the City Council conducted numerous meetings and made available detailed budgets at City Hall and on the City’s website for the 2016 budgets for all funds; and WHEREAS, the City Council has considered said budgets. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that the following appropriations for the calendar year 2016 are hereby approved: GENERAL FUND: Amount City Council $ 51,565 Advisory Commissions 15,100 City Administrator 281,882 Elections 52,700 Finance 257,362 Central Services 242,986 Community Development 382,720 Police 2,752,111 Fire 447,742 Public Works Administration 138,341 Streets 435,382 Fleet management 114,805 Building maintenance 129,044 Recreation 114,413 Parks & Athletic Fields 344,600 Forestry 67,889 Convention & Visitors 60,800 Social services 20,783 Contingency 0 Fitness Program 6,500 Transfer to EDA Fund 50,000 Transfer to Special Projects Fund 75,000 Transfer to Vehicle Fund 150,000 Transfer to Community Center 170,000 Debt Service, Energy Savings 24,323 Debt Service, Fire Department 146,780 Total General Fund $6,532,828 Resolution 8489 Page 2 FUND: Amount Cable TV $ 140,729 Forfeiture 46,000 Economic Development 125,331 Community Center 427,205 Lakeside Park 23,550 Recycling grant 30,220 TIF District #5 1,511,621 Park Dedication Fund 95,000 Vehicle & equipment 207,000 Special Projects Fund 917,850 Street Improvement Fund 5,650,000 Water 1,446,762 Wastewater 2,122,702 Street Lighting 103,528 Surface Water 513,304 TOTAL ALL FUNDS $19,893,630 BE IT FURTHER RESOLVED, that, summaries of the 2016 budget shall be incorporated with and included as part of this resolution as Attachment A. Passed and adopted this 14th day of December, 2015. ________________________________ Joe Flaherty, Mayor ATTEST: ________________________________ Jim Ericson, City Administrator (SEAL) Item No: 7B Meeting Date: December 14, 2015 Type of Business: Council Business Administrator Review: _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: 7:00 p.m. Public Hearing: Second Reading of Ordinance 911, an Ordinance to Consider Revising Section 502.12, subd. 2 of the Liquor Code Relating to Sunday Sales. (Roll Call Vote) Introduction In accordance with Mounds View City Code § 502.12, subd. 2: 502.12: HOURS AND DAYS OF SALES: Subd. 2. Sunday Sales: Notwithstanding the provisions of subdivision 1 of this Section, restaurants, clubs, bowling centers and hotels with seating capacities for at least thirty (30) persons and which hold an on-sale intoxicating liquor license may serve intoxicating liquor between the hours of ten o’clock (10:00) A.M. and two o’clock (2:00) A.M. on Sundays in conjunction with the sale of food upon obtaining a Sunday Sales license from the City. (Ord. 475, 10-9-89; Amended, Ord. 717, 7-28-03; Ord. 843, 5-20-10; Ord. 851, 10-7-10) Effective May 2, 2015, the Minnesota Legislature passed a bill amending Minnesota State Statute § 340A.504, subd. 3 changing the time that on-sale intoxicating liquor sales on Sundays may begin from 10:00 a.m. to 8:00 a.m. This is applicable to a restaurant, club, bowling center, or hotel with a seating capacity for at least 30 people, and which holds an on- sale intoxicating liquor license with a Sunday Sales License. El Loro, Moe’s and The Mermaid all have current on-sale intoxicating liquor licenses with Sunday sales licenses. Discussion The City’s Liquor Code would need to be revised to allow Sunday On-Sale Intoxicating Liquor sales to start at 8:00 a.m. Staff recently got a call from the owners of The Mermaid and Moe’s and they would like to start selling their liquor earlier on Sundays consistent with Minnesota Statute § 340A.504, subd. 3. Attached is information in regard to the new law. Staff proposes the following change (revisions in red and blue): 502.12: HOURS AND DAYS OF SALES: Subd. 2. Sunday Sales: Notwithstanding the provisions of subdivision 1 of this Section, restaurants, clubs, bowling centers and hotels with seating capacities for at least thirty (30) persons and which hold an on-sale intoxicating liquor license may serve intoxicating liquor between the hours of ten o’clock (10:00) A.M. eight o’clock (8:00) A.M. and two o’clock (2:00) A.M. on Sundays in conjunction with the sale of food upon obtaining a Sunday Sales license from the City. (Ord. 475, 10-9-89; Amended, Ord. 717, 7-28-03; Ord. 843, 5-20-10; Ord. 851, 10-7-10) Staff Report Ordinance 911 November 23, 2015 Page 2 First reading of Ordinance 911 was approved by the City Council at the November 23, 2015, City Council Meeting. Staff notified all on-sale liquor businesses of the first reading and second reading of this ordinance. All three businesses were in favor of this ordinance. A notice of this public hearing was published in the City’s official newspaper, Sun Focus, as required by the City Charter. Recommendation Staff recommends opening the public hearing for public comment. Staff recommends approval of the Second Reading of Ordinance 911. This is a Roll Call Vote Sincerely, ____________________________ Desaree Crane Attachments: 1. Ordinance 911 2. Minnesota State Statute § 340A.504, subd. 3 3. League of Minnesota Cities Legislative Update 4. Article on the Bloody Mary Law ORDINANCE 911 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE AMENDING SECTION 502.12, SUBDIVISION 2 OF THE MOUNDS VIEW CITY INTOXICATING LIQUOR CODE RELATED TO SUNDAY SALES The City of Mounds View ordains: SECTION 1. The Mounds View City Council hereby amends Chapter 502 of the Mounds View City Code by deleting the stricken language and adding the underlined text as follows: 502.12: HOURS AND DAYS OF SALES: Subd. 2. Sunday Sales: Notwithstanding the provisions of subdivision 1 of this Section, restaurants, clubs, bowling centers and hotels with seating capacities for at least thirty (30) persons and which hold an on-sale intoxicating liquor license may serve intoxicating liquor between the hours of ten o’clock (10:00) A.M. eight o’clock (8:00) A.M. and two o’clock (2:00) A.M. on Sundays in conjunction with the sale of food upon obtaining a Sunday Sales license from the City. (Ord. 475, 10-9-89; Amended, Ord. 717, 7-28-03; Ord. 843, 5-20-10; Ord. 851, 10-7-10) SECTION 2. In accordance with Section 3.07 of the City Charter, City staff shall have the following summary printed in the official City newspaper in lieu of the complete ordinance: On December 14, 2015, the City Council adopted Ordinance 911 that amends Section 502.12, subd. 2 of the Mounds View Municipal Code. The amendment pertains to changing the time that on-sale intoxicating liquor sales on Sundays may begin from 10:00 a.m. to 8:00 a.m. This is applicable to a restaurant, club, bowling center, or hotel with a seating capacity for at least 30 people, and which holds an on-sale intoxicating liquor license with a Sunday sales license. A printed copy of the ordinance is available for inspection during regular business hours at Mounds View City Hall and is available on line at the City’s web site located at www.ci.mounds-view.mn.us. SECTION 3. This ordinance takes effect 30 days after its publication in the official City newspaper. INTRODUCTION AND FIRST READING by the Mounds View City Council the 23rd day of November, 2015. PUBLIC HEARING, SECOND READING AND ADOPTION by the Mounds View City Council the 14th day of December, 2015. Ordinance 911 Page 2 PUBLICATION DATE: December 25, 2015. . _____________________________________ Joe Flaherty, Mayor ATTEST: _____________________________________ James Ericson, City Administrator (seal) Item No: 07C Meeting Date: December 14, 2015 Type of Business: CB Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 8491, Setting the 2016 City Council Meeting Dates, Council/Staff Retreat, and the Town Hall Meeting Discussion: Based on the Council’s schedule of conducting meetings, Work Sessions are normally scheduled for the first Monday of each month and Council meetings on the second and fourth Mondays of each month. Attached is a proposed list of Work Session and City Council Meeting dates for 2016 (Exhibit A). The following legal holidays fall on dates that would otherwise be considered Council Meetings: Independence Day (July 4, 2016), Labor Day (September 5, 2016), and City observed Christmas Holiday (Monday, December 26, 2016). For these dates, the schedule reflects a Tuesday. In addition to setting the official calendar, the Council/Staff Retreat and the Town Hall Meeting will need to be scheduled for 2016. Last year, the Staff/Council Retreat was scheduled on a Tuesday (Feb 10th). If the City Council wishes to continue having the Staff/Council Retreat in February, then Staff would recommend having the retreat on Monday, February 29th (5th Monday of February). In the past, the Council/Staff Retreat was located at the Mounds View Community Center from 6pm to 10pm. In regard to the Town Hall Meeting, Staff recommends scheduling the meeting for either Monday, March 21, 2016, or Monday, April 18, 2016. Scheduling the Town Meeting on either dates will allow enough time for Staff to prepare a presentation from the decisions made during the Council/Staff retreat. Town Hall Meeting will be located at Mounds View City Hall, starting a 6pm. Recommendation: Please advise Staff on which dates would work best for the Council/Staff Retreat. Staff will add the Council/Staff Retreat date to Exhibit A of Resolution 8491 after this meeting. Respectfully Submitted, _____________________________ Desaree Crane RESOLUTION NO. 8491 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION SETTING THE 2016 CITY COUNCIL MEETING DATES, 2016 COUNCIL/STAFF RETREAT, AND THE 2016 TOWN HALL MEETING WHEREAS, the City’s Charter states that the City Council shall meet regularly at least twice monthly as they may designate by ordinance; and WHEREAS, Chapter 105 of the Mounds View City Code states that regular meetings of the City Council shall be held on the second and fourth Monday of every month at 7:00 p.m.; and WHEREAS, the City Council has traditionally scheduled Work Sessions on the first Monday of the month; and WHEREAS, the City’s Code further states that if that Monday is a legal holiday, then the meeting shall be canceled or held on another date and time; and WHEREAS, in accordance with the City Code, these meetings dates have been rescheduled as shown in Exhibit A; and WHEREAS, the Mounds View City Council has scheduled the 2016 Council/Staff Retreat and the 2016 Town Hall Meeting as shown in Exhibit A. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby establish the Official City of Mounds View City Council Meeting Calendar for the year 2016 as shown in Exhibit A and that unless otherwise posted, all City Council meetings are to begin at 7:00 pm. Adopted this 14th day of December, 2015. ____________________________________ Joe Flaherty, Mayor ATTEST: ____________________________________ James Ericson, City Administrator (seal) EXHIBIT A WORK SESSIONS COUNCIL MEETINGS January 4, 2016 January 11, 2016 January 25, 2016 February 1, 2016 February 8, 2016 February 22, 2016 February 29, 2016** March 7, 2016 March 14, 2016 March 28, 2016 April 4, 2016 April 11, 2016 April 25, 2016 May 2, 2016 May 9, 2016 May 23, 2016 June 6, 2016 June 13, 2016 June 27, 2016 July 5, 2016 (Tuesday) July 11, 2016 July 25, 2016 August 1, 2016 August 8, 2016 August 22, 2016 September 6, 2016 (Tuesday) September 12, 2016 September 26, 2016 October 3, 2016 October 10, 2016 October 24, 2016 November 7, 2016 November 14, 2016 November 28, 2016 December 5, 2016 December 5, 2016**** December 12, 2016 December 27, 2016 (Tuesday) ** ____________, Council/Staff Retreat, 6pm *** ______________, Town Hall Meeting, 6pm ****December 5, 2016, Special City Council Meeting – Truth in Taxation, 6pm, Mounds View City Hall Item No: 07D Meeting Date: December 14, 2015 Type of Business: CB Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 8492, Approving Various Appointments to the City’s Boards, Commissions, and Committees Background: The Park, Recreation and Forestry Commission, Planning Commission, Police Civil Service, and the Streets and Utilities Committee have term seats, which will expire on December 31, 2015. Parks, Recreation and Forestry Commission Steven Katovich John Kroeger Gary Rundle Planning Commission John Elofson Therese Kieffer Paul Schiltgen Police Civil Service Commission Terrance Broos Streets and Utilities Committee Paul Schiltgen Dan Larsen Discussion: Parks, Recreation and Forestry Commission: Staff received (4) appointment applications: Steven Katovich, John Kroeger, Gary Rundle and Angelica Klebsch. The Park, Recreation and Forestry Commission recommended reappointing Steven Katovich, John Kroeger, and Gary Rundle. Planning Commission: Staff received applications from Jason French, Angelica Klebsch, and Paul Schiltgen. The Planning Commission recommended appointing Jason French, Angelica Klebsch, and Paul Schiltgen. Police Civil Service Commission: Staff received no applications. Police Chief Tom Kinney will be reaching out to Terrance Broos. Staff will continue to keep the City Council updated if and when the City receives an application. Item 07D December 14, 2015, City Council Meeting Page 2 Streets and Utilities Committee: Staff received one reappointment application from Paul Schiltgen. This Committee does not want to make recommendations for appointments to the City Council. Recommendation: Attached are all the submitted applications to these Commissions/Committees. It is recommended that the City Council consider these applications, and approve appointments to their respective commission and committees. Attached is Resolution 8492 for your consideration. Respectfully submitted, _____________________ Desaree Crane RESOLUTION NO. 8492 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPOINTING MEMBERS TO VARIOUS MOUNDS VIEW COMMISSIONS AND COMMITTEES WHEREAS, Mounds View Board, Commission and Committees consist of members appointed by the City Council; and WHEREAS, there will be vacant seats effective December 31, 2015, in the Park and Recreation and Forestry Commission, Planning Commission, Police Civil Service Commission, and the Streets and Utilities Committee; and WHEREAS, Staff did not receive any applications for the Police Civil Service Commission, and will continue to advertise for the vacant seat. NOW, THEREFORE, BE IT RESOLVED by the City Council of Mounds View, Ramsey County, Minnesota, as follows: 1. The City Council does hereby approve the following Mounds View residents to serve on the Parks and Recreation and Forestry Commission: Name Term Expiration (3-Year Term) Steven Katovich December 31, 2018 John Kroeger December 31, 2018 Gary Rundle December 31, 2018 2. The City Council does hereby approve the following Mounds View residents to serve on the Planning Commission: Name Term Expiration (3-Year Term) Jason French December 31, 2018 Angelica Klebsch December 31, 2018 Paul Schiltgen December 31, 2018 3. The City Council does hereby approve the following Mounds View resident to serve on the Streets and Utilities Committee: Name Term Expiration (3-Year Term) Paul Schiltgen December 31, 2018 Resolution 8492 Page 2 Adopted this 14th day of December, 2015. _____________________________ Joe Flaherty, Mayor ATTEST: _____________________________ James Ericson, City Administrator (seal) Item No: 7E Meeting Date: December 14, 2015 Type of Business: Council Business Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Thomas Kinney, Chief of Police Item Title/Subject: Resolution 8490 to Approve the Purchase of Two In-Car Squad Camera Recording Systems Introduction: The police department has used in-car squad camera systems for several years. The in-car camera systems have proven invaluable in recording traffic stops and traffic violation arrests, most notably DWI incidents. The value in equipping squad cars with video camera systems includes: • Enhancing officer safety • Recording an unbiased and accurate version of the officer contact with the public • Assisting in the investigation of conduct violations and personnel complaints • Promoting positive officer behavior and compliance with policies and procedures The department currently has camera systems installed in seven line squad cars leaving just one squad vehicle without such a camera system. The department plans to purchase two additional in-car camera systems so as to outfit the one remaining vehicle with a camera and to gradually begin an updated replacement of our current aging camera systems. The police department has budgeted $10,000 in 2015 for the purchase of two squad camera systems. Discussion: The in-car camera systems currently in use are from Digital Ally and function through the use of a memory card that requires manual downloading to a desktop computer at the station office. This process can take considerable time to complete. These existing camera systems have presented some maintenance issues over the years. In addition, the Digital Ally price does not include the wireless data feature. As a result, the Digital Ally model, while somewhat lower in cost, is not the recommended system by staff. Many new camera system models now offer a wireless transfer of video data once the camera system is within range of the city Wi-Fi. This is the preferred method of data transfer, which is being offered in the Watch Guard system pricing below. Departmental staff has also had an opportunity to demo the Watch Guard system and believe this is the best choice. In Squad Camera System Report December 14, 2015 Page 2 The following three estimates have been received for the in-car camera systems. Each total price is for two camera systems: Watch Guard System $10,240 Digital Ally $ 9,070 Panasonic Arbitrator $10,488 While the Watch Guard cost estimate of $10,240 is over the allotted $10,000 in the budget, it is important to state there are adequate funds available in the police forfeiture account to cover this additional amount. Recommendation: Staff recommends approval to purchase two Watch Guard in-car camera systems at a cost of $10,240.00. Respectfully Submitted, __________________ Thomas Kinney Chief of Police RESOLUTION NO. 8490 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING THE PURCHASE OF TWO IN-CAR SQUAD CAMERA RECORDING SYSTEMS WHEREAS, the police department has used in-car squad camera systems for several years to document traffic stops and arrests; and WHEREAS, The value of in-car camera systems includes the enhancement to officer safety, unbiased and accurate recordings of public contacts during traffic incidents, assisting with conduct violations and personnel complaints and promoting positive officer behavior and policy compliance; and WHEREAS, the police department has currently equipped seven of our squad vehicles with camera systems; and WHEREAS, the acquisition of two new camera systems will equip one squad currently without a camera and begin to replace and update our aging camera systems; and WHEREAS, three estimates were obtained from different companies for the purchase of two video camera systems; and WHEREAS, The Watch Guard camera system, priced at $10,240 for two camera systems, offers a wireless transfer of data and is the preferred system to select. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: Approval to purchase two video in-car camera recording systems from Watch Guard Video at a total cost of $10,240. Adopted this 14th day of December 2015. ____________________________________ Joe Flaherty, Mayor ATTEST: ____________________________________ Jim Ericson, City Administrator (seal) Item No: 7F Meeting Date: December 14, 2015 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Brian Erickson, Public Works Director Item Title/Subject: Resolution 8484, Approving Water Tower Lease Agreement with T-Mobile Background: Staff has been negotiating with Insite Inc., T-Mobile Central, LLC’s agent, regarding their soon to expire lease on the Mounds View water tower. Currently, this lease is in its third and final 5-year extension. The original lease, with an effective date May 15, 1996, allowed the tenant to use approximately 200 square feet in the base of the water tower for their equipment cabinets, as well as a location on the top of the tower for their antennas. The amount of the original lease was $11,000 for the partial year of 1996 and all of 1997. After that, the lease payment increased 4% annually resulting in a lease payment of $22,283.98 for 2015. Discussion: This summer, staff was contacted by Insite Inc. regarding an update to the lease with T-Mobile Central, LLC. During those negotiations, staff requested T-Mobile remove their equipment cabinets from the base of the tower, as T-Mobile is the only tenant that uses that space. As a result, any T-Mobile equipment maintenance or repair requires city staff to open the tower to allow access. In addition, a portion of the water tower base is not available for city use. Due to the effort required to relocate the equipment cabinets, the lease allows for 18 months to complete this work. Staff will work with Insite to insure that the location of the outdoor shelter is mutually agreeable. At this point, the anticipated location is just south of the existing shelters, near the booster station to the west of the tower. Once the equipment is relocated, the lease will be updated to show the area that T-Mobile has leased. Staff has met on site with representatives of T-Mobile to begin the relocation process. The lease cost is adjusted with this lease. T-Mobile had proposed continuing with the existing rate structure by adding 4% to the existing 2015 rate. This would have resulted in a 2016 rate of $23,175.34. However, staff negotiated a higher rate of $28,000 per year with a 4% inflation factor, an increase of $4,824.66 per year. The new lease is similar to the old lease in that it will have the option of being extended up to three additional times for five years each time. The City Attorney has reviewed the proposed agreement and is in agreement with the proposed lease. Recommendation: Staff recommends that the City Council approved the updated lease agreement with T-Mobile Central, LLC, with the lease terms as shown in the attached agreement. Respectfully submitted, Brian Erickson – Director of Public Works/City Engineer RESOLUTION 8484 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVE WATER TOWER LEASE AGREEMENT WITH T-MOBILE WHEREAS, T-Mobile Central, LLC has a current lease agreement with the City of Mounds View for water tower space and antenna connections; and WHEREAS, the current lease agreement has an expiration date of December 31, 2015; and, WHEREAS, T-Mobile Central, LLC and the City of Mounds View desire to continue with this agreement; and, WHEREAS, T-Mobile Central, LLC has agreed to have their equipment shelter removed from the base of the water tower and relocated to an area to be mutually agreed upon by June 30, 2017; and, WHEREAS, T-Mobile Central, LLC has agreed to lease payments of $28,000 annually with a 4% inflation factor beginning 2016; and, WHEREAS, the lease begins January 1, 2016 and extends for 5 years, ending on December 31, 2020; and, WHEREAS, the lease can be extended five years up to three times upon mutual agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota that the proposed lease between the City of Mounds View and T-Mobile Central, LLC is approved. Adopted this 14th day of December, 2015 ____________________________________ Joe Flaherty, Mayor ATTEST: ____________________________________ James Ericson, City Administrator (SEAL) Item No: 08A Meeting Date: December 14, 2015 Type of Business: CA Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 8493, Approving the Recording Secretary Service Agreement with Timesaver Off Site Secretarial, Inc. Background: Timesaver Off Site Secretarial (TOSS) has been providing recording secretary services for the City since 1999. Discussion: Rates have increased from 2015 rates to 2016. The contract addendum for 2016 is as follows: 2015 RATES 2016 RATES BASE RATE: $133.00 Add’l ½ Hours: $33.00 BASE RATE: $136.00 Add’l ½ Hours: $33.50 or 2015 RATES 2016 RATES Per Hour Fee: $28.50 Per Page Fee: $12.95 Per Hour Fee: $29.00 Per Page Fee: $13.20 Recommendation: Given the City’s satisfaction with TimeSaver’s performance, Staff is recommending approval of the 2016 contract addendum and adoption of attached Resolution 8493. Respectfully Submitted, _______________________ Desaree Crane RESOLUTION NO. 8493 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING THE RECORDING SECRETARY SERVICE AGREEMENT WITH TIMESAVER OFF SITE SECRETARIAL, INC. WHEREAS, TimeSaver has been taking minutes for City Council, EDA and Planning Commission meeting since 1999; and WHEREAS, the City Council and Staff are pleased with the thoroughness and accuracy of the minutes taken by TimeSaver; and WHEREAS, TimeSaver has increased rates for 2016; and WHEREAS, attached to this Resolution is the addendum to the Recording Secretary Service Agreement for 2016. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council agrees to and accepts the terms of TimeSaver 2016 service agreement addendum, as attached. Adopted this 14th day of December, 2015. ___________________________________ Joe Flaherty, Mayor ATTEST: ___________________________________ James Ericson, City Administrator (seal) Item No: 08B Meeting Date: December 14, 2015 Type of Business: CA Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 8494, Approving Therapeutic Massage Business License Renewal for Bodyflow Massage, LLC, located at 2402 County Road I Background: On July 27, 2015, the City Council passed Resolution 8440, approving a Therapeutic Massage License for Bodyflow Massage located at 2402 County Road I. In accordance with Mounds View City Code, Section 514.13, all Therapeutic Massage Licenses expire on December 31st. 514.13: LICENSE TERM; RENEWALS: Licenses expire annually on December 31. The license fee will be prorated in thirty (30) day increments for licenses issued after June 30. The City Administrator must prepare an application form for the renewal of a license requiring information that he or she determines necessary for consideration of the renewal. The renewal application must be made no later than November 30. (Amended, Ord. 817, 4-2-09; Ord. 844, 5-20-10) Discussion: Maixai Lee, owner of Bodyflow Massage, has submitted all application materials, fees, current Certificate of Insurance, proof of legal work status, diploma from a recognized school, and proof of completed of certified therapeutic massage training. Staff has received a satisfactory background check from the Minnesota Department of Criminal Apprehension and has received no complaints. Recommendation: Approve Resolution 8494, approving a Therapeutic Massage Business License renewal located at 2402 County Road I. Respectfully submitted, ________________ Desaree Crane RESOLUTION NO. 8494 CITY OF MOUNDS VIEW COUNTY OR RAMSEY STATE OF MINNESOTA APPROVING THERAPEUTIC MASSAGE LICENSE BUSINESS LICENSE RENEWAL FOR BODYFLOW MASSAGE, LLC LOCATED AT 2402 COUNTY ROAD I WHEREAS, the City Code requires that massage therapist must be licensed in the City; and WHEREAS, Maixai Lee, applicant and owner of Bodyflow Massage. has submitted an application and fees for a Enterprise and Individual Therapeutic Massage Business License renewal to continue to practice therapeutic massage in the City of Mounds View; and WHEREAS, the applicant is compliant under Chapter 514 of the Mounds View City Code; and WHEREAS, the applicant has submitted a Certificate of Liability Insurance in accordance with the City Code; and WHEREAS, the applicant has received a satisfactory background check from the Minnesota Department of Criminal Apprehension. NOW, THEREFORE BE IT RESOLVED, that Maixai Lee, owner of Bodyflow Massage, is approved for an Enterprise and Individual Therapeutic Massage Business License to practice therapeutic massage located at 2402 County Road I. NOW, MAY IT FURTHER BE RESOLVED, the renewal listed in the resolution will be effective on January 1, 2016 and expire on December 31, 2016. Adopted this 14th day of December, 2015. ___________________________________ Joe Flaherty, Mayor ATTEST: ___________________________________ James Ericson, City Administrator (seal) Item No: 08C Meeting Date: December 14, 2015 Type of Business: Consent Agenda Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Thomas Kinney, Chief of Police Item Title/Subject: Resolution 8486 for Authorization to Approve a Memorandum of Understanding to the Ramsey County Auto Theft Prevention Collaborative Initiative Introduction: In 2012, the Ramsey County Sheriff’s Office secured funding from the Minnesota Department of Commerce, Division of Insurance Fraud Prevention, Auto Theft Prevention Program for the Ramsey County Auto Theft Prevention Collaborative Initiative for license plate readers and awareness materials on behalf of the following partner agencies: Ramsey County Sheriff’s Department New Brighton Police Department Maplewood Police Department White Bear Lake Police Department Mounds View Police Department The Mounds View Police Department received one license plate reader through that grant and a second plate reader through our own individual grant. The Ramsey County Sheriff’s Department applied for new grant funding for the 2015-2017 years and was awarded money for distribution and use by the above agencies for various items. Discussion: The grant is managed by the Ramsey County Sheriff’s Department with the partner agencies required to submit quarterly reports to the Sheriff in order to be eligible to receive reimbursements. The Mounds View Police Department requested grant funding specifically to cover the annual license fees for our two license plate readers on hand ($500 ea. annually), totaling $2,000 for the 2015-16 years. In addition, the Mounds View Police Department requested funds for investigator overtime totaling $3,200 (20 hours @ $80/hr) for the 2015-16 and the 2016-17 year period. The Ramsey County Sheriff’s Department is requesting all partner agencies to approve the Memorandum of Understanding that outlines the guidelines for the agencies to provide their required reporting and responsibilities in order to remain eligible for the grant reimbursement funding through the Sheriff’s Department. Res 8486 Staff Report December 14, 2015 Page 2 Recommendation: Staff recommends approval of the resolution for authorization to approve the memorandum of understanding to the Ramsey County Auto Theft Prevention Collaborative Initiative. Respectfully Submitted, __________________ Thomas Kinney Chief of Police RESOLUTION NO. 8486 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVAL OF THE MEMORANDUM OF UNDERSTANDING TO THE RAMSEY COUNTY AUTO THEFT PREVENTION COLLABORATIVE INITIATIVE WHEREAS, the Ramsey County Sheriff’s Department has secured funding in 2012 for the partner agencies from the Minnesota Department of Commerce, Division of Insurance Fraud Prevention, Auto Theft Prevention Program, for the Ramsey County Auto Theft Prevention Collaborative Initiative for license plate readers and awareness materials; and WHEREAS, the partner agencies include the Ramsey County Sheriff’s Department, the New Brighton Police Department, the Maplewood Police Department, the White Bear Lake Police Department and the Mounds View Police Department; and WHEREAS, the Mounds View Police Department has acquired one license plate reader from the Sheriff’s Department grant and a second license plate reader unit during the initial grant application period; and WHEREAS, the Ramsey County Sheriff’s Department applied for additional grant funding for the 2015-16 and 2016-17 periods on behalf of all partner agencies; and WHEREAS, the Mounds View Police Department can receive reimbursement of $2,000 for the annual license plate reader maintenance fees and $3,200 for investigator overtime expenses; and WHEREAS, the Mounds View Police Department must follow the guidelines in the memorandum of understanding for the reporting requirements; and WHEREAS, the Ramsey County Sheriff’s Department requests all partner agencies to sign the Memorandum of Understanding to the Ramsey County Auto Theft Prevention Collaborative Initiative to remain eligible for all grant reimbursements. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota, approval of the Memorandum of Understanding to the Ramsey County Auto Theft Prevention Collaborative Initiative. Adopted this 14TH day of December 2015. ____________________________________ Joe Flaherty, Mayor ATTEST: ____________________________________ Jim Ericson, City Administrator (seal) Item No: 08D Meeting Date: December 14, 2015 Type of Business: Consent Agenda Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Thomas Kinney, Chief of Police Item Title/Subject: Resolution 8487 Approving 2016 Subscription Agreement to Peace Officer Accredited Training Online (PATROL) Introduction: The Mounds View Police Department has utilized an online system for continuing education courses called PATROL Online for the past two years. The League of Minnesota Cities Insurance Trust (LMCIT), Minnesota Counties Intergovernmental Trust (MCIT), Minnesota Chiefs of Police Association (MCPA) and Minnesota Sheriffs’ Association (MSA) have all partnered to sponsor the Peace officer Accredited TRaining OnLine (PATROL) system. PATROL is a powerful learning tool for Minnesota law enforcement agencies. Course material is developed through the materials and expertise of current case law, police liability experts, insurance defense counsel, and law enforcement agencies. Through PATROL, agencies have access to extensive web-based courses that can be accessed at any time from any Internet connection. Upon successful completion of each course, one POST credit is earned. Peace officers have access to: • A new continuing education course each month, with each focusing on current legal issues and research on important developments impacting Minnesota law enforcement. • A three-part series on Use of Force and Deadly Force to help law enforcement agencies meet POST mandates. • Seven courses to help agencies meet various OSHA standards. • A six-part supervisory and leadership series. All courses combined, peace officers can earn up to 28 POST credits each year. Training through the PATROL system is a convenient way for the officers to obtain many areas of valuable and required training, while on duty. The cost for the training program is $85 per officer per year. The police budget has $1,615 available to pay for this training. PATROL Agreement December 14, 2015 Page 2 Recommendation: Staff recommends approval of the subscription agreement to PATROL online for the 2016 year. Respectfully Submitted, __________________ Thomas Kinney Chief of Police RESOLUTION NO. 8487 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING THE 2016 SUBSCRIPTION AGREEMENT TO PEACE OFFICER ACCREDITED TRAINING ONLINE (PATROL) WHEREAS, the Mounds View Police Department has utilized an online training system for continuing education courses called the Peace Officer Accredited Training Online (PATROL) system; and WHEREAS, this training system is sponsored by the League of MN Cities Insurance Trust, Minnesota Counties Intergovernmental Trust, MN Chiefs of Police Association and the MN Sheriff’s Association; and WHEREAS, through PATROL, agencies have access to web-based courses that can be accessed anytime online and include monthly topics on current legal issues, use of force, deadly force, OSHA training and supervisory and leadership courses; and WHEREAS, this training offers the convenience and value to the officers while providing up to as many as 28 POST credits per year; and WHEREAS, the cost for this training program is $85 per officer per year, totaling $1,615, which is included in the 2016 Police Department budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota, the approval of the 2016 Subscription Agreement to the Peace Officer Accredited Training Online (PATROL) system for the 2016 calendar year at a total cost of $1,615. Adopted this 14th day of December 2015. ____________________________________ Joe Flaherty, Mayor ATTEST: ____________________________________ Jim Ericson, City Administrator (seal) 1 2016 Subscription Agreement: Active Law Enforcement Agencies Thank you for choosing PATROL for your law enforcement agency. To complete your PATROL renewal, this form must be completed, signed by the Chief Law Enforcement Officer, and returned to the League of Minnesota Cities Insurance Trust (LMCIT) by email (patrol@lmc.org) or fax (651-215-4155). If you have any questions about processing your PATROL renewal, please contact Helene Tetz at patrol@lmc.org or 651-215-4095. Subscription Agreement I. This subscription agreement is entered into by the League of Minnesota Cities Insurance Trust and the City of Mounds View for the period of January 1, 2016 through December 31, 2016. II. I, Jim Ericson, City Administrator and Joe Flaherty, Mayor, am authorized to enter into this agreement on behalf of the City of Mounds View. I can be reached by phone at 763-717-4001 or email at jim.ericson@ci.mounds-view.mn.us. III. I am purchasing subscription to PATROL for 19 law enforcement officers. I understand the subscription I purchase allows named law enforcement officers to participate in PATROL training. IV. My city or county is (check one) x A member of the League of Minnesota Cities Insurance Trust (LMCIT) or the Minnesota Counties Intergovernmental Trust (MCIT) (subscription rate is $85 per officer per year). A member of the League of Minnesota Cities (LMC) or the Association of Minnesota Counties (AMC) but not a member of LMCIT or MCIT (subscription rate is $95 per officer per year). Not a member of the LMCIT, MCIT, LMC, or AMC (subscription rate is $110 per officer per year). V. I understand I will be invoiced an annual fee per student, prorated monthly to reflect my agency’s enrollment. Please send the invoice to the attention of Chief Thomas Kinney, Mounds View Police Department, 2401 County Road 10, Mounds View, MN 55112. VI. I understand PATROL is not a substitute for competent and timely legal advice and does not take into account all aspects of a particular fact situation. 2 I recognize there are several reasons why the accuracy of PATROL information cannot be guaranteed. These include but are not limited to the following: 1. The delivery format and time spent on topics through PATROL does not allow for a detailed discussion of subtle legal issues that could turn out to be important in a particular law enforcement situation. 2. Laws can change without notice to LMCIT, individuals developing PATROL content and materials, or PATROL subscribers. 3. Future legal decisions may depart from current precedent outlined through PATROL. 4. Individuals using PATROL may not discern the intended meaning from the course materials. VII. In view of the limitations outlined in Section VI of this Subscription Agreement and as a condition of subscribing to PATROL, I waive on behalf of City of Mounds View and its employees, any and all claims related to the use of PATROL or reliance on PATROL content and materials. I agree not to bring a claim or lawsuit against the League of Minnesota Cities Insurance Trust, its employees, contractors, subcontractors or affiliates, arising in any way out of reliance on information provided through PATROL. VIII. I understand that timely and accurate legal advice is important to supplement PATROL material. I would like my law enforcement agency’s legal advisors and prosecutors to see the information provided by PATROL, free of charge. Please send them a copy of PATROL legal briefs each time a new one is released. Tom Hughes Tomhug360@aol.com City Prosecutor IX. I understand that from time to time LMCIT may be asked by other law enforcement agencies for a list of PATROL participating entities. I agree the name of my agency as a PATROL participant can be released upon such inquiry. I have read this entire agreement and accept the terms. By: _______________________________________ and by _______________________________ Joe Flaherty, Mayor James Ericson, City Administrator Date: ______________________ Completed form can be emailed to patrol@lmc.org or faxed to 651-215-4155. Item No: 08E Meeting Date: December 14, 2015 Type of Business: CB Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 8495, Approving Severance for Steve Vacek of the Mounds View Public Works Department Background Public Works Maintenance Mechanic Steven Vacek submitted his resignation for retirement. His last day with Mounds View was on Monday, November 30, 2015. Attached is Resolution 8495, which authorizes severance to Steve Vacek in accordance with the Public Works Collective Bargaining Agreement. Discussion Resolution 8495 provides a payout of Mr. Vacek’s accrued/unused vacation time. In accordance with Article 26 of the Public Works Collective Bargaining Agreement, Mr. Vacek is authorized a vacation time payout totaling $543.99. This is calculated as 20.20 accrued/unused vacation hours times his hourly rate of $26.93. Resolution 8495 also provides a payout of Mr. Vacek’s accrued/unused sick time. In accordance with Article 27.1 of the Public Works Collective Bargaining Agreement, Mr. Vacek is authorized a sick time payout totaling $105.30 to his Retirement Health Savings Plan. This is calculated as 7.82 accrued/unused sick hours times 50% times his hourly rate of $26.93. Recommendation Staff recommends approving Resolution 8495 in accordance with the Articles 26 and 27.1 of the Public Works Collective Bargaining Agreement. Respectfully submitted, _______________________ Desaree Crane RESOLUTION NO. 8495 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING SEVERANCE FOR STEVE VACEK MOUNDS VIEW PUBLIC WORKS DEPARTMENT WHEREAS, Steve Vacek submitted his resignation for retirement resigned from the Mounds View Public Works Department effective November 30, 3015; and WHEREAS, the balance of accrued and unused sick leave time is 7.82 hours; and WHEREAS, the balance of accrued and unused vacation is 20.20 hours; and WHEREAS, Steve Vacek’s current rate of pay is $26.93 per hour; and WHEREAS, in accordance with Article 26 of the Public Works Collective Bargaining Agreement, the maximum potential payout of accrued/unused vacation time will be 20.20 accrued/unused vacation hours x his hourly rate of $26.93 = $543.99 and WHEREAS, in accordance with Article 27.1 of the Public Works Collective Bargaining Agreement, the maximum potential payout of accrued/unused sick time will be 7.82 hours x 50% x his hourly rate of $26.93 = $105.30 into Steve Vacek’s Retirement Health Savings Plan. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council approves a one-time payout of vacation time to Steve Vacek not to exceed $543.99, in accordance with Article 26 of the Public Works Collective Bargaining Agreement. NOW, THEREFORE, BE IT FURTHER RESOLVED that the Mounds View City Council approves a one-time payout of sick time not to exceed $105.30 into Steve Vacek’s Retirement Health Savings Plan in accordance with Article 27.1 of the Public Works Collective Bargaining Agreement. Adopted this 14th day of December, 2015. ________________________________ Joe Flaherty, Mayor ATTEST: ________________________________ James Ericson, City Administrator (seal) Item No: 08F Meeting Date: December 14, 2015 Type of Business: CA Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 8496, Approving Severance for Officer Andrew Ronning of the Mounds View Police Department Background Andrew Ronning submitted his resignation as a police officer, and his last day of employment was on November 25, 2015. Attached is Resolution 8496, which authorizes severance to Andrew Ronning in accordance with the LELS Local 204 Labor Agreement. In accordance with Article 23.1 (A) of the current labor agreement: Upon Separation from employment with the City, employees with less than twenty (20) years of service and leave in good standing will receive a lump-sum taxable severance compensation for all accrued vacation and compensatory time. Discussion Resolution 8496 provides a payout of Andrew Ronning s accrued/unused vacation time. In accordance with Article 23.1, Andrew Ronning is authorized a vacation time payout totaling $867.21. This is calculated as 36.30 accrued/unused vacation hours times his hourly rate of $23.89. Resolution 8496 also provides a payout of Andrew Ronning’s compensatory time. In according with Article 23.1, Andrew Ronning is authorized a compensatory time pay out totaling $83.62. This is calculated as 3.50 compensatory hours times his hourly rate of $23.89. In accordance with the LELS Local 204 Labor Agreement, Andrew Ronning is not eligible for a sick time severance payout. Recommendation Staff recommends approving Resolution 8496 in accordance with Article 23.1 of the LELS Local 204 Labor Agreement. Respectfully submitted, _______________________ Desaree Crane RESOLUTION NO. 8496 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING SEVERANCE FOR ANDREW RONNING MOUNDS VIEW POLICE DEPARTMENT WHEREAS, Andrew Ronning resigned from the Mounds View Police Department effective November 25, 2015; and WHEREAS, the balance of accrued and unused vacation is 36.30 hours; and WHEREAS, the balance of accrued and unused compensatory time is 3.50 hours; and WHEREAS, Andrew Ronning’s current rate of pay is $23.89 per hour; and WHEREAS, in accordance with Article 23.1 of the LELS Local 204 Labor Agreement, the maximum potential payout of accrued/unused vacation time will be 36.30 accrued/unused vacation hours x his hourly rate of $23.89 = $867.21; and WHEREAS, in accordance with Article 23.1 of the LELS Local 204 Labor Agreement, the maximum potential payout of accrued/unused compensatory time will be 3.50 accrued/unused compensatory hours x his hourly rate of $23.89 = $83.62. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council approves a one-time payout of vacation time to Andrew Ronning not to exceed $867.21, in accordance with Article 23.1 of the LELS Local 204 Labor Agreement. NOW, BE IT FURTHER RESOLVED that the Mounds View City Council approves a one-time payout of vacation time to Andrew Ronning not to exceed $83.62, in accordance with Article 23.1 of the LELS Local 204 Labor Agreement. Adopted this 14th day of December, 2015. ________________________________ Joe Flaherty, Mayor ATTEST: ________________________________ James Ericson, City Administrator (seal) PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1 CITY OF MOUNDS VIEW 2 RAMSEY COUNTY, MINNESOTA 3 4 Regular Meeting 5 October 12, 2015 6 Mounds View City Hall 7 2401 County Road 10, Mounds View, MN 55112 8 7:01 P.M. 9 10 11 1. MEETING IS CALLED TO ORDER 12 13 2. PLEDGE OF ALLEGIANCE 14 15 3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 16 17 NOT PRESENT: None. 18 19 4. APPROVAL OF AGENDA 20 A. Monday, October 12, 2015, City Council Agenda. 21 22 MOTION/SECOND: Mueller/Hull. To Approve the Monday, October 12, 2015, agenda as 23 presented. 24 25 Ayes – 5 Nays – 0 Motion carried. 26 27 5. PUBLIC INPUT 28 29 None. 30 31 6. SPECIAL ORDER OF BUSINESS 32 A. Report from Ramsey County Sheriff Matt Bostrom. 33 34 Ramsey County Sheriff Matt Bostrom thanked the Mayor and Council for their time. He 35 discussed the activity taking place at the Ramsey County Sheriff’s office. He was proud of the 36 work being conducted by his department. He provided comment on a drug forum that would be 37 held at the Mounds View High School on Thursday, October 29, 2015 at 7:00 p.m. The public 38 was encouraged to attend this community event. 39 40 Ramsey County Sheriff Bostrom requested residents to turn in their expired and unused 41 prescription medications. He noted that these items can be taken to the Ramsey County Sheriff’s 42 Office Monday through Friday during business hours. ‘ 43 44 Mounds View City Council October 12, 2015 Regular Meeting Page 2 Ramsey County Sheriff Bostrom reviewed the improvements that have been made at the 1 detention center to improve communication between those being held and their family members. 2 He encouraged the Council and Mounds View residents to visit the Fright Farm near Aldrich 3 Arena Fridays and Saturdays in October. He reported that all funds raised by the Fright Farm 4 was used for safety equipment and youth initiatives in Ramsey County. 5 6 Council Member Gunn asked if the City would be coordinating a local drug take back event 7 again this year. Police Chief Kinney did not believe this would be offered in 2015, but stated this 8 could be considered for 2016. 9 10 Council Member Mueller questioned when the Sheriff’s Department would move to body 11 cameras. Ramsey County Sheriff Bostrom commented he and his staff has been working on how 12 to store, upload and manage the body camera data. He anticipated that the department would 13 have a smart phone, tablet and body camera in the next three to five years. He discussed how the 14 County was working to draft a data management practice at this time. 15 16 Mayor Flaherty thanked Sheriff Bostrom for his presentation. 17 18 7. COUNCIL BUSINESS 19 A. 7:00 p.m. Public Hearing to receive Public Input and pass upon Resolution 20 8460 Adopting a Special Assessment Levy for Delinquent Public Utility 21 Accounts. 22 23 Finance Director Beer explained the City addressed delinquent utilities during the third quarter 24 each year. He reported a $35 administrative fee has been placed on each delinquent public utility 25 account. He further reviewed the proposed assessment roll, requested the Council take 26 comments from the public and adopt the special assessment levy. 27 28 Mayor Flaherty opened the public hearing at 7:28 p.m. 29 30 Hearing no public input, Mayor Flaherty closed the public hearing at 7:28 p.m. 31 32 MOTION/SECOND: Meehlhause/Mueller. To Waive the Second Reading and Adopt 33 Resolution 8460 Adopting a Special Assessment Levy for Delinquent Public Utility Accounts. 34 35 Ayes – 5 Nays – 0 Motion carried. 36 37 B. 7:00 p.m. Public Hearing to receive Public Input and pass upon Resolution 38 8459 Adopting a Special Assessment Levy for Administrative Offense 39 Charges and Nuisance Abatement Charges. 40 41 Finance Director Beer indicated administrative offense charges and nuisance abatement charges 42 were addressed by the City during the third quarter each year. He reported a $35 administrative 43 fee has been placed on each delinquent account. He further reviewed the proposed assessment 44 roll, requested the Council take comments from the public and adopt the special assessment levy. 45 Mounds View City Council October 12, 2015 Regular Meeting Page 3 1 Mayor Flaherty opened the public hearing at 7:31 p.m. 2 3 Hearing no public input, Mayor Flaherty closed the public hearing at 7:31 p.m. 4 5 Council Member Mueller asked if outstanding assessments would keep local businesses from 6 receiving a license from the City. Finance Director Beer reported this would only impact 7 businesses requesting a liquor license. 8 9 MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 8459 10 Adopting a Special Assessment Levy for Administrative Offense Charges and Nuisance 11 Abatement Charges. 12 13 Ayes – 5 Nays – 0 Motion carried. 14 15 C. 7:00 p.m. Public Hearing, Resolution 8462, Approving a New Chicken & 16 Duck Keeping License at 5084 Long Lake Road, Applicants: Mark and Deb 17 Nygaard. 18 19 Assistant City Administrator Crane indicated Mark and Deb Nygaard were requesting a chicken 20 and duck keeping license for their property at 5084 Long Lake Road. Staff reported the 21 applicants have submitted all of the necessary paperwork and fees. It was noted the Nygaard’s 22 would like to keep four chickens and four ducks on their property. Staff reported that the 23 proposed location of their chicken coop would have to be moved to sit behind their garage in 24 order to be in compliance with City setbacks. Staff recommended approval of the license. 25 26 Mayor Flaherty opened the public hearing at 7:35 p.m. 27 28 James Murphy, 5074 Long Lake Road, supported the Nygaard’s request for ducks and chickens. 29 He requested that the City be flexible with the location of the chicken coop given the amount of 30 time and expense that went into its construction. 31 32 Tim Meyer, 2320 Woodcrest, supported his neighbors having chickens and ducks as well and 33 was not concerned with the location of the chicken coop. 34 35 Hearing no further public input, Mayor Flaherty closed the public hearing at 7:38 p.m. 36 37 MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 8462, 38 Approving a New Chicken & Duck Keeping License at 5084 Long Lake Road, Applicants: Mark 39 and Deb Nygaard. 40 41 Ayes – 5 Nays – 0 Motion carried. 42 43 D. Resolution 8461, Approve Public Works Facility Space Needs Study 44 Consultant. 45 Mounds View City Council October 12, 2015 Regular Meeting Page 4 1 Public Works Director Erickson requested the Council approve a Public Works Facility space 2 needs study. He reported staff had requested RFP’s from six consultants and received four 3 proposals. Staff had reviewed the four proposals and recommended the Council the Public 4 Works Facility Space Needs Study be completed by Ortel Architects. 5 6 Mayor Flaherty looked forward to seeing the results of the Public Works Space Needs Study. 7 8 MOTION/SECOND: Meehlhause/Mueller. To Waive the First Reading and Adopt Resolution 9 8461, Approve Public Works Facility Space Needs Study Consultant. 10 11 Council Member Meehlhause thanked staff for the detailed information within the staff report 12 that was provided to the Council on this item. 13 14 Ayes – 5 Nays – 0 Motion carried. 15 16 E. Items Related to Mustang Drive Street and Utility Improvement Project 17 Assessments: 18 1. Resolution 8463 – Declaring Amount to be Assessed 19 20 Public Works Director Erickson discussed the street and utility improvements that were 21 completed on Mustang Drive. He requested the Council adopt a Resolution that would declare 22 the amount to be assessed for the project. 23 24 Council Member Meehlhause asked what kind of feedback staff has received regarding the 25 Mustang Drive improvement project. Public Works Director Erickson commented he had not 26 received any negative feedback. 27 28 MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 8463, 29 Declaring Amount to be Assessed. 30 31 Ayes – 5 Nays – 0 Motion carried. 32 33 2. Resolution 8464 – Setting Date and Time for Assessment Hearing. 34 35 Public Works Director Erickson requested the Council set a date and time for the assessment 36 hearing for the Mustang Drive street and utility improvement project. He reported the hearing 37 was scheduled for Monday, October 26, 2015 at 7:00 p.m. 38 39 MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8464, 40 Setting Date and Time for Assessment Hearing. 41 42 Ayes – 5 Nays – 0 Motion carried. 43 44 8. CONSENT AGENDA 45 Mounds View City Council October 12, 2015 Regular Meeting Page 5 A. Set a Public Hearing for Monday, October 26, 2015, at 7:00 p.m. to Consider 1 a Residential Kennel License for Gerald Kluthe and Lanette Zaiger located 2 at 7869 Greenwood Drive. 3 4 Council Member Gunn requested staff have the number of calls made to the police and City staff 5 regarding the dogs at this property available at the public hearing. Assistant City Administrator 6 Crane reported she would have this information for the Council. 7 8 MOTION/SECOND: Gunn/Mueller. To Approve the Consent Agenda as presented. 9 10 Ayes – 5 Nays – 0 Motion carried. 11 12 9. JUST AND CORRECT CLAIMS 13 14 Finance Director Beer answered the Council's questions related to claims. 15 16 MOTION/SECOND: Meehlhause/Hull. To Approve the Just and Correct Claims as presented. 17 18 Ayes – 5 Nays – 0 Motion carried. 19 20 10. APPROVAL OF MINUTES 21 22 None. 23 24 11. REPORTS 25 26 A. Reports of Mayor and Council. 27 28 Council Member Mueller was delighted to report that at 8:00 a.m. this morning new asphalt was 29 being laid on Groveland Road. 30 31 Council Member Meehlhause reported the BioLife Open House would be held on Tuesday, 32 October 13, 2015 at 10:00 a.m. 33 34 Council Member Meehlhause indicated the Mounds View Business Council would be meeting 35 on Wednesday, October 14, 2015 at 7:30 a.m. at the Mounds View Community Center. 36 37 Council Member Meehlhause stated he would be attending an NYFS Board meeting this week to 38 discuss insurance options. He encouraged the public to participate in the NYFS Taste of 39 Northeast event on Thursday, October 22, 2015. The event would be held at Vadnais Heights 40 Commons and tickets were $30 in advance. 41 42 Mayor Flaherty explained the North Suburban Cable Commission met earlier this month in 43 Roseville and approved a CenturyLink franchise agreement. The franchise will now be reviewed 44 by the nine member cities. 45 Mounds View City Council October 12, 2015 Regular Meeting Page 6 1 Mayor Flaherty reported fall cleanup in the City of Mounds View would be held on Saturday, 2 October 17, 2015 from 9:00 a.m. to noon. Additional information regarding this event was 3 available on the City’s website. 4 5 B. Reports of Staff. 6 1. Update on ABC Liquor – Off-Sale Intoxicating Liquor License 7 8 Assistant City Administrator Crane explained on September 28, 2015, the Council approved a 9 transfer of ownership for ABC Liquor. Staff has since learned that the purchase of the property 10 has fallen apart and as a matter of record, it should be known that ABC Liquor would continue to 11 be owned by Mende, Inc. 12 13 Finance Director Beer reported cameras were being installed on the water treatment plant and at 14 Silver View Park. 15 16 2. Other Updates from Staff 17 18 Public Works Director Erickson provided comment on the pavement that would be installed yet 19 this fall near Groveland Road and Ardan. He anticipated that the wear course on Knollwood 20 would be completed early next spring. 21 22 Mayor Flaherty questioned when the mounds of sand would be removed. Public Works Director 23 Erickson expected that the sand would be removed by the end of this week. 24 25 Public Works Director Erickson was pleased to report that the City would be receiving 26 approximately $500,000 in MSA funding in 2016. 27 28 City Administrator Ericson reported he met with the Community Center staff to discuss the 29 recent renovations. He believed the work completed was well done. He indicated the YMCA 30 would be focusing its efforts towards youth and teen sports programming. 31 32 City Administrator Ericson explained Planning Associate Heidi Heller has submitted her letter of 33 resignation and has accepted a position with another community. His recommendation to the 34 Council would be to refill the position after the job position was revised. He discussed how 35 existing staff would be absorbing Ms. Heller’s work duties until a new candidate could be hired. 36 37 Mayor Flaherty wished Ms. Heller well in the future and thanked her for her dedicated service to 38 the City of Mounds View. 39 40 City Administrator Ericson discussed the details involved in a developer’s agreement with the 41 Beard Group for the Crossroad Pointe redevelopment. He noted the agreement was being 42 reviewed by the City Attorney and anticipated it would be reviewed further by the Council on 43 October 26th. 44 45 Mounds View City Council October 12, 2015 Regular Meeting Page 7 Mayor Flaherty encouraged the Council to consider if they would support the use of TIF on the 1 Crossroad Pointe project. 2 3 City Administrator Ericson reported he recently attended a national conference in Seattle, 4 Washington. The event was a great learning experience for him. He requested that the Council 5 authorize his attendance at this event due to the fact it was out of state, as required by the 6 Personnel Manual. 7 8 MOTION/SECOND: Flaherty/Mueller. To Approve the City Administrator attending Out of 9 State Training in Seattle, Washington. 10 11 Ayes – 5 Nays – 0 Motion carried. 12 13 City Administrator Ericson explained that Jennifer Fulton with the Police Department had 14 attended free training in Sioux Falls, South Dakota. He requested the Council approve the out of 15 state travel for training purposes. 16 17 MOTION/SECOND: Gunn/Mueller. To Approve Jennifer Fulton attending Out of State 18 Training in Sioux Falls, South Dakota. 19 20 Ayes – 5 Nays – 0 Motion carried. 21 22 City Administrator Ericson reported he attended a meeting at the manufactured home park with 23 MnDOT last week. Encroachments on the MnDOT right of way were discussed at the meeting. 24 25 C. Reports of City Attorney. 26 27 There was nothing additional to report. 28 29 12. Next Council Work Session: Monday, November 2, 2015, at 7:00 p.m. 30 Next Council Meeting: Monday, October 26, 2015, at 7:00 p.m. 31 32 13. ADJOURNMENT 33 34 The meeting was adjourned at 8:34 p.m. 35 36 Transcribed by: 37 38 Heidi Guenther 39 TimeSaver Off Site Secretarial, Inc. 40 PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1 CITY OF MOUNDS VIEW 2 RAMSEY COUNTY, MINNESOTA 3 4 Regular Meeting 5 October 26, 2015 6 Mounds View City Hall 7 2401 County Road 10, Mounds View, MN 55112 8 7:00 P.M. 9 10 11 1. MEETING IS CALLED TO ORDER 12 13 2. PLEDGE OF ALLEGIANCE 14 15 3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 16 17 NOT PRESENT: None. 18 19 4. APPROVAL OF AGENDA 20 A. Monday, October 26, 2015, City Council Agenda. 21 22 Mayor Flaherty requested Item 7B be removed from the agenda. 23 24 MOTION/SECOND: Mueller/Meehlhause. To Approve the Monday, October 26, 2015, agenda 25 as amended removing Item 7B. 26 27 Ayes – 5 Nays – 0 Motion carried. 28 29 5. PUBLIC INPUT 30 31 None. 32 33 6. SPECIAL ORDER OF BUSINESS 34 35 None. 36 37 7. COUNCIL BUSINESS 38 A. 7:00 p.m. Public Hearing to Receive Public Input and Pass upon Resolution 39 8472 Adopting a Special Assessment Levy for the Mustang Drive Street and 40 Utility Improvement Project. 41 42 Public Works Director Erickson reviewed the improvements completed on Mustang Drive Street 43 and Mustang Circle. He explained that all property owners were notified of the public hearing. 44 He then discussed the total project costs, along with the portion of the project that was assessed 45 Mounds View City Council October 26, 2015 Regular Meeting Page 2 in further detail. Staff requested the Council hold a public hearing, receive public input and 1 adopt the Special Assessment levy for the project. 2 3 Mayor Flaherty opened the public hearing at 7:06 p.m. 4 5 City Attorney Riggs advised there were no written objections to the assessments at this point in 6 time. 7 8 Hearing no public input, Mayor Flaherty closed the public hearing at 7:07 p.m. 9 10 Council Member Mueller requested further clarification on the savings that occurred during this 11 project. Public Works Director Erickson stated the savings were a result of the contractor not 12 using the estimated amount of material. 13 14 Council Member Meehlhause questioned if staff had received any compliments or complaints on 15 the project. Public Works Director Erickson indicated he has not received comments from the 16 public either way. 17 18 MOTION/SECOND: Meehlhause/Gunn. To Waive the Reading and Adopt Resolution 8472, 19 Adopting a Special Assessment Levy for the Mustang Drive Street and Utility Improvement 20 Project. 21 22 Ayes – 5 Nays – 0 Motion carried. 23 24 B. 7:00 p.m. Public Hearing, Resolution 8471, to Consider a Residential Kennel 25 License for Gerald Kluthe and Lanette Zaiger, located at 7869 Greenwood 26 Drive. 27 28 This item was removed from the agenda per the applicant’s request. 29 30 C. Introduction and First Reading of Ordinance 909, Amending Chapter 1103 31 of the Mounds View Zoning Code Pertaining to Fencing, Screening and 32 Landscaping. 33 34 Planning Associate Heller explained the proposed Zoning Code amendment was brought about 35 after the Planning Commission had discussed a number of corner lot fence variance requests. 36 She reported that corner lots were not allowed to have a fence higher than four feet at present. 37 She indicated that after much research she found that 12 neighboring communities allow fences 38 within a second front yard on a corner lot to be higher than four feet. She requested that the 39 Council introduce Ordinance 909 allowing a fence or screening up to six feet for the second front 40 yard for corner lots. 41 42 MOTION/SECOND: Mueller/Meehlhause. To Waive the First Reading and Introduce 43 Ordinance 909, Amending Chapter 1103 of the Mounds View Zoning Code Pertaining to 44 Fencing, Screening and Landscaping. 45 Mounds View City Council October 26, 2015 Regular Meeting Page 3 1 Council Member Meehlhause thanked Planning Associate Heller and the Planning Commission 2 for their work on this item. He fully supported the proposed Ordinance amendment. 3 4 Council Member Gunn appreciated the Ordinance update as well. She thanked Planning 5 Associate Heller for her dedicated service to the City of Mounds View and wished her well in her 6 new position. 7 8 Mayor Flaherty agreed and thanked her personally for all she has done for the residents of 9 Mounds View. He wished her all the best at the City of Little Canada. The Council offered her a 10 round of applause. 11 12 Planning Associate Heller appreciated the Council’s kind words. She thanked the Council for 13 their friendship and support over the past 10 years. 14 15 Ayes – 5 Nays – 0 Motion carried. 16 17 D. Resolution 8466, Approving Revisions to the Planning Associate Position 18 Description and Authorizing Advertisement of the Position of Planner. 19 20 City Administrator Ericson explained Planning Associate Heller’s last day with the City of 21 Mounds View would be Friday, October 30th. He discussed the proposed hiring process and 22 timeline. Staff requested the Council approve revisions to the Planning Associate position 23 description and authorize the advertisement for the position of Planner. 24 25 Council Member Mueller questioned who would be training in the new employee. City 26 Administrator Ericson reported he would take on this responsibility. 27 28 MOTION/SECOND: Gunn/Hull. To Waive the Reading and Adopt Resolution 8466, 29 Approving Revisions to the Planning Associate Position Description and Authorizing 30 Advertisement of the Position of Planner. 31 32 Council Member Meehlhause appreciated that the new Planner would be responsible for 33 comprehensive plan amendments and updates. 34 35 Ayes – 5 Nays – 0 Motion carried. 36 37 E. Resolution 8470, Accepting the Work and Approving Final Payment for the 38 2015 Masonry Rehabilitation at 2MG Ground Reservoir, Well No. 2 and the 39 Booster Station Project to Cities Masonry Restoration, Inc. 40 41 Public Works Director Erickson requested the Council accept the work and approve the final 42 payment for the 2015 Masonry Rehabilitation Project for the work completed on the 2MG 43 Ground Reservoir, Well No. 2 and the Booster Station. He indicated the work was completed by 44 Cities Masonry Restoration, Inc. 45 Mounds View City Council October 26, 2015 Regular Meeting Page 4 1 MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8470, 2 Accepting the Work and Approving Final Payment for the 2015 Masonry Rehabilitation at 2MG 3 Ground Reservoir, Well No. 2 and the Booster Station Project to Cities Masonry Restoration, 4 Inc. 5 6 Ayes – 5 Nays – 0 Motion carried. 7 8 8. CONSENT AGENDA 9 A. Resolution 8468 Approving the 2016 SCORE Recycling Grant Request to 10 Ramsey County. 11 B. Set a Public Hearing for Monday, November 9, 2015 at 7:00 p.m., to 12 Consider a Conditional Use Permit for an Oversize Garage at 2443 Hillview 13 Road. 14 C. Set a Public Hearing for Monday, November 9, 2015 at 7:00 p.m., for the 15 Second Reading and Adoption of Ordinance 909 Pertaining to Fencing, 16 Screening and Landscaping. 17 D. Set a Public Hearing for Monday, November 9, 2015 at 7:00 p.m., for the 18 Second Reading and Adoption of Ordinance 910, an Ordinance Approving a 19 Cable Franchise Agreement with CenturyLink. 20 E. Set a Public Hearing for Monday, November 9, 2015 at 7:00 p.m., to 21 Consider Resolution 8467, Amending and Restating Resolution 4532, an 22 Enabling Resolution Establishing the Mounds View Economic Development 23 Authority under Minnesota Statutes, Section 469.090 through 469.108. 24 25 MOTION/SECOND: Gunn/Mueller. To Approve the Consent Agenda as presented. 26 27 Ayes – 5 Nays – 0 Motion carried. 28 29 9. JUST AND CORRECT CLAIMS 30 31 Finance Director Beer answered the Council's questions related to claims. 32 33 MOTION/SECOND: Meehlhause/Gunn. To Approve the Just and Correct Claims as presented. 34 35 Ayes – 5 Nays – 0 Motion carried. 36 37 10. APPROVAL OF MINUTES 38 A. August 24, 2015, City Council Meeting Minutes. 39 40 Council Member Meehlhause requested a correction on Page 2, Line 32 and Page 3, Line 14 41 asking that the first application be changed to “one application”. 42 43 Council Member Meehlhause requested a correction on Page 4, Line 38, removing the word if 44 and putting in the word possibly for the word “was”. 45 Mounds View City Council October 26, 2015 Regular Meeting Page 5 1 Council Member Meehlhause requested a correction on Page 12, Line 21 changing the word 2 “the” to “then”. 3 4 MOTION/SECOND: Mueller/Gunn. To Approve the August 24, 2015, City Council meeting 5 minutes as amended. 6 7 Ayes – 5 Nays – 0 Motion carried. 8 9 B. September 14, 2015, City Council Meeting Minutes. 10 11 Council Member Meehlhause requested a correction on Page 3, Line 29 stating the easement 12 straddled the property line. 13 14 MOTION/SECOND: Meehlhause/Hull. To Approve the September 14, 2015, City Council 15 meeting minutes as amended. 16 17 Ayes – 5 Nays – 0 Motion carried. 18 19 C. September 28, 2015, City Council Meeting Minutes. 20 21 Council Member Mueller requested a correction on Page 2, Line 24. She asked that staff verify 22 the correct spelling of resident Mike Szczepanski name. 23 24 Council Member Meehlhause requested a correction on Page 1, Line 30, explaining that the 25 roadway referenced was US Highway 10 and not I-35W. 26 27 Council Member Meehlhause requested a correction on Page 5, Line 11, the word Board should 28 be added after Twin Cities Gateway. 29 30 MOTION/SECOND: Mueller/Hull. To Approve the September 28, 2015, City Council meeting 31 minutes as Hull. 32 33 Ayes – 5 Nays – 0 Motion carried. 34 35 11. REPORTS 36 A. Reports of Mayor and Council. 37 38 Council Member Hull reported Redeemed Life Church has moved to 7901 Red Oak Drive 39 (Church Upon the Rock’s location). Services were now being held at the new location on 40 Sundays at 10:30 a.m. 41 42 Council Member Meehlhause explained NYFS was meeting on Thursday, October 29, 2015. 43 44 Mounds View City Council October 26, 2015 Regular Meeting Page 6 Council Member Meehlhause reported on Thursday, October 29, 2015 the drug prevention forum 1 would be held at the Mounds View High School from 7:00 p.m. to 8:30 p.m. 2 3 Council Member Meehlhause indicated on Saturday, October 31, 2015 at the Mounds View 4 Community Center there would be a family fun party for Halloween from 10:00 a.m. to 12:00 5 p.m. In addition, the Lion’s would be hosting a free waffle breakfast from 9:30 to 11:30 a.m. 6 7 Council Member Meehlhause commented he would be attending a YMCA advisory committee 8 meeting on Monday, November 2, 2015. 9 10 Council Member Mueller stated the local economies draft policies was distributed to member 11 communities by the League of Minnesota Cities for review. Edits will go before the legislature 12 in January. 13 14 Mayor Flaherty explained he served on the Finance Committee for the North Suburban Cable 15 Commission and this group would be discussing the 2016 budget on Tuesday evening. 16 17 Mayor Flaherty provided further comment on the City’s 2015 tax burden as provided by the 18 North Metro Mayor’s Association. He was pleased to report that the City had the second lowest 19 tax burden when compared to neighboring communities. 20 21 B. Reports of Staff. 22 23 Finance Director Beer was pleased to report that cameras had been installed on Silver View Park 24 and on the water treatment plant for security purposes. 25 26 Public Works Director Erickson indicated he attended a meeting last Thursday regarding the Met 27 Council North Area Interceptor Phase V project. Questions were answered by the project 28 manager and staff members present. He commented work on this project would begin soon as 29 the project completion date was August 31, 2016. 30 31 Public Works Director Erickson explained staff continued to prepare for Area I and anticipated 32 that this item would be coming before the Council in the near future. 33 34 Public Works Director Erickson commented the Silver View Park Trail easement discussions 35 continue. He reported that Dr. Levitan still had some concerns and both legal counsel’s would be 36 connecting to resolve these concerns. 37 38 Council Member Gunn asked what was going on along County Road I. Public Works Director 39 Erickson reported that a portion of the sewer pipes were being relined. He apologized for the fact 40 that the contractor did not adhere to the City specified work hours. 41 42 City Administrator Ericson reported the City sent out a flyer in the recent utility bills regarding 43 an upcoming survey that addressed the topic of organized collection. Additional information 44 regarding this matter and the survey would be included in the next Mounds View Matters. 45 Mounds View City Council October 26, 2015 Regular Meeting Page 7 1 C. Reports of City Attorney. 2 3 City Attorney Riggs discussed the Silver View Park Trail easement further with the City Council. 4 5 12. Next Council Work Session: Monday, November 2, 2015, at 7:00 p.m. 6 Next Council Meeting: Monday, November 9, 2015, at 7:00 p.m. 7 8 13. ADJOURNMENT 9 10 The meeting was adjourned at 7:55 p.m. 11 12 Transcribed by: 13 14 Heidi Guenther 15 TimeSaver Off Site Secretarial, Inc. 16 PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1 CITY OF MOUNDS VIEW 2 RAMSEY COUNTY, MINNESOTA 3 4 Regular Meeting 5 November 9, 2015 6 Mounds View City Hall 7 2401 County Road 10, Mounds View, MN 55112 8 7:01 P.M. 9 10 11 1. MEETING IS CALLED TO ORDER 12 13 2. PLEDGE OF ALLEGIANCE 14 15 3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 16 17 NOT PRESENT: None. 18 19 4. APPROVAL OF AGENDA 20 A. Monday, November 9, 2015, City Council Agenda. 21 22 MOTION/SECOND: Mueller/Hull. To Approve the Monday, November 9, 2015, agenda as 23 presented. 24 25 Ayes – 5 Nays – 0 Motion carried. 26 27 5. PUBLIC INPUT 28 29 None. 30 31 6. SPECIAL ORDER OF BUSINESS 32 33 None. 34 35 7. COUNCIL BUSINESS 36 A. 7:00 p.m. Public Hearing: Resolution 8465, Approving a Conditional Use 37 Permit for an Oversize Garage at 2443 Hillview Road. 38 39 City Administrator Ericson stated Steven Smith is requesting an oversize garage on his property 40 at 2443 Hillview Road. The expansion was being proposed to the rear of the garage and would 41 be an additional 22 feet in length. Staff reviewed the request in further detail and noted the 42 Planning Commission recommended approval of the Conditional Use Permit with three 43 conditions. 44 45 Mounds View City Council November 9, 2015 Regular Meeting Page 2 Mayor Flaherty opened the public hearing at 7:05 p.m. 1 2 Hearing no public input, Mayor Flaherty closed the public hearing at 7:05 p.m. 3 4 MOTION/SECOND: Gunn/Meehlhause. To Waive the Reading and Adopt Resolution 8465, 5 Approving a Conditional Use Permit for an Oversize Garage at 2443 Hillview Road. 6 7 Council Member Meehlhause thanked the Planning Commission recommended their thorough 8 review of this item. He indicated the Planning Commission recommended unanimously 9 approved of the request. 10 11 Council Member Mueller supported Mr. Smith’s garage addition. 12 13 Ayes – 5 Nays – 0 Motion carried. 14 15 B. 7:00 p.m. Public Hearing: Resolution 8475, Approval of the 2016 Fee 16 Schedule. 17 18 Assistant City Administrator Crane explained the preliminary 2016 Fee Schedule was reviewed 19 by the Council at their November worksession meeting. Staff requested the Council hold a 20 public hearing and approve the Fee Schedule. 21 22 Mayor Flaherty opened the public hearing at 7:08 p.m. 23 24 Hearing no public input, Mayor Flaherty closed the public hearing at 7:08 p.m. 25 26 MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 8475, 27 Approval of the 2016 Fee Schedule. 28 29 Ayes – 5 Nays – 0 Motion carried. 30 31 C. 7:00 p.m. Public Hearing: Second Reading and Adoption of Ordinance 909, 32 Amending Chapter 1103 of the Mounds View Zoning Code Pertaining to 33 Fencing, Screening and Landscaping (ROLL CALL VOTE). 34 35 City Administrator Ericson stated the Council introduced Ordinance 909 pertaining to fencing, 36 screening and landscaping at their October 26th meeting. He noted the proposed City Code 37 amendment would allow fences on corner lots with two front yard areas to be up to six feet. He 38 explained the Planning Commission has reviewed a number of variance requests for taller fences 39 for corner lots and therefore recommended a City Code change. He reviewed the language 40 changes further and requested the one foot setback be removed (Item 3D). Staff recommended 41 adoption of Ordinance 909. 42 43 Council Member Mueller asked what language should be removed from the Ordinance. City 44 Administrator Ericson requested the Council remove Item 3D, the one-foot setback requirement 45 Mounds View City Council November 9, 2015 Regular Meeting Page 3 from the Ordinance. 1 2 Mayor Flaherty opened the public hearing at 7:16 p.m. 3 4 Hearing no public input, Mayor Flaherty closed the public hearing at 7:16 p.m. 5 6 MOTION/SECOND: Mueller/Meehlhause. To Waive the Second Reading and Adopt 7 Ordinance 909, Amending Chapter 1103 of the Mounds View Zoning Code Pertaining to 8 Fencing, Screening and Landscaping, removing Item 3D. 9 10 Council Member Meehlhause thanked the Planning Commission for bringing this item forward. 11 12 ROLL CALL: Gunn/Hull/Meehlhause/Mueller/ Flaherty. 13 14 Ayes – 5 Nays – 0 Motion carried. 15 16 D. 7:00 p.m. Public Hearing: Introduction and First Reading of Ordinance 910, 17 an Ordinance Approving a Cable Franchise Agreement with CenturyLink. 18 19 City Administrator Ericson stated Cor Wilson with North Suburban Communications 20 Commission (NSCC) was present to discuss this item with the City Council. 21 22 Cor Wilson, NSCC, reviewed the proposed Cable Franchise Agreement with CenturyLink in 23 detail with the Council. She indicated this franchise has taken almost a year to negotiate with the 24 Cable Commission. It was noted CenturyLink would have five years to build out their franchise. 25 The proposed PEG fees and public access channels were commented on. She further discussed 26 the approval timeline and recommended the City Council adopt Ordinance 910 approving the 27 CenturyLink Cable Franchise Agreement. 28 29 Finance Director Beer asked how CenturyLink’s PEG fees would be impacted by Comcast. Ms. 30 Wilson reported CenturyLink’s PEG fees would follow the same track as Comcast. If there was 31 an increase, both would increase and likewise, if Comcast were to decrease, CenturyLink PEG 32 fees would decrease. 33 34 Mayor Flaherty opened the public hearing at 7:37 p.m. 35 36 Hearing no public input, Mayor Flaherty closed the public hearing at 7:37 p.m. 37 38 Council Member Meehlhause asked how CenturyLink would address damage to a sprinkler 39 system within the right-of-way. Ms. Wilson stated CenturyLink would repair damage to a 40 sprinkler system. 41 42 Council Member Mueller asked if CenturyLink would be placing lines underground whenever 43 possible. Ms. Wilson believed this was the case. Tyler Middleton, CenturyLink’s Vice President 44 of Operations for Minnesota, was aware of the challenges with underground and aerial lines. He 45 Mounds View City Council November 9, 2015 Regular Meeting Page 4 commented that CenturyLink would be taking advantage of its existing infrastructure where 1 possible. 2 3 Council Member Mueller questioned if CenturyLink would continue to use its existing overhead 4 lines. Mr. Middleton stated this was the case stating these lines would allow CenturyLink to 5 reach customers faster. He discussed how CenturyLink would utilize its capital to spread lines 6 through the metro area in the most efficient manner. 7 8 MOTION/SECOND: Mueller/Meehlhause. To Waive the First Reading and Introduce 9 Ordinance 910, an Ordinance Approving a Cable Franchise Agreement with CenturyLink . 10 11 Mayor Flaherty thanked CenturyLink for their patience and willingness to work with NSCC 12 throughout the negotiations process. He questioned when the Council would be holding the 13 Second Hearing for this Ordinance. City Administrator Ericson reported the Council would be 14 holding the Public Hearing and Adoption of the Ordinance on November 23rd. It was noted the 15 Ordinance would be published on December 4th. Ordinance 910 would then be effective on 16 January 4th. 17 18 Ayes – 5 Nays – 0 Motion carried. 19 20 E. 7:00 p.m. Public Hearing: Resolution 8467, Amending and Restating 21 Resolution 4532, an Enabling Resolution Establishing the Mounds View 22 Economic Development Authority under Minnesota Statutes, Sections 23 469.090 through 469.108. 24 25 City Administrator Ericson requested the Council open the Public Hearing for Resolution 8467 26 amending and restating Resolution 4532 regarding the Mounds View Economic Development 27 Authority and take comments from the public. For publication reasons, he recommended the 28 public hearing be continued to the Council’s next meeting. 29 30 Mayor Flaherty opened the public hearing at 7:54 p.m. 31 32 MOTION/SECOND: Mueller/Hull. To Continue the Public Hearing to the November 23, 2015 33 City Council meeting. 34 35 Ayes – 5 Nays – 0 Motion carried. 36 37 F. Resolution 8476, Approving a Revised Job Description and Authorization to 38 Advertise for the Public Works Maintenance Mechanic Position. 39 40 Assistant City Administrator Crane reported Public Works Maintenance Mechanic Worker Steve 41 Vacek has submitted his letter of resignation and would be retiring. She indicated his last day of 42 work would be on November 30th. It was noted the job description would be posted internally 43 for five days prior to being posted externally. She requested the Council approve a revised job 44 description and authorize staff to advertise for the Public Works Maintenance Mechanic Position. 45 Mounds View City Council November 9, 2015 Regular Meeting Page 5 1 Mayor Flaherty questioned what changed within the job description. Public Works Director 2 Erickson reviewed the changes in detail with the Council, noting callback duties were now 3 included. 4 5 Council Member Mueller inquired where the City would be posting the job position. Assistant 6 City Administrator Crane reviewed the numerous locations the job description would be posted 7 and advertised. 8 9 MOTION/SECOND: Hull/Meehlhause. To Waive the Reading and Adopt Resolution 8476, 10 Approving a Revised Job Description and Authorization to Advertise for the Public Works 11 Maintenance Mechanic Position. 12 13 Ayes – 5 Nays – 0 Motion carried. 14 15 G. Resolution 8477, Authorize Stantec to Perform Construction Services for the 16 Groveland Lift Station. 17 18 Public Works Director Erickson requested the Council authorize Stantec to perform construction 19 services for the Groveland Lift Station. He discussed the project further detail with the Council 20 and noted the lift station was in need of repair. He reported the expense was included and 21 aligned with the budget. He apologized for the oversight and recommended approval of the 22 contract with Stantec. 23 24 Council Member Mueller asked if the item was left out of the initial contract because staff 25 planned to complete the work. Public Works Director Erickson did not believe this to be the 26 case. Rather, he thought a separate project manager was necessary from Stantec. 27 28 MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8477, 29 Authorize Stantec to Perform Construction Services for the Groveland Lift Station. 30 31 Council Member Meehlhause thanked Public Works Director Erickson for all of the information 32 he provided to the Council regarding this item. 33 34 Ayes – 5 Nays – 0 Motion carried. 35 36 H. Resolution 8478, Authorize Bolton & Menk to Proceed with Design for 37 CSAH 10 Trail Segments 6 & 11. 38 39 Public Works Director Erickson requested the Council authorize Bolton & Menk to proceed with 40 design for CSAH 10 trail segments 6 and 11. He noted these segments were part of a larger 41 program approved by the Council. The location of the proposed segments was reviewed and 42 staff recommended approval of the trail designs. 43 44 Council Member Mueller asked why the trail was extended 50 feet on Edgewood Drive. City 45 Mounds View City Council November 9, 2015 Regular Meeting Page 6 Administrator Ericson commented the extension would allow for a link to the sidewalk. 1 2 Mayor Flaherty questioned how the trail segments would be funded by the City. Finance 3 Director Beer explained the project would be funded fully by the City’s Special Project Fund. 4 Public Works Director Erickson noted a portion of the project would be cost shared with the 5 County. 6 7 MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 8478, 8 Authorize Bolton & Menk to Proceed with Design for CSAH 10 Trail Segments 6 & 11. 9 10 Ayes – 5 Nays – 0 Motion carried. 11 12 8. CONSENT AGENDA 13 A. Resolution 8474, Approving Cost of Living (COLA)/Insurance Adjustment 14 Contribution for Non-Union Employees. 15 B. Resolution 8473, Electing to Retain the Statutory Tort Limit on Liability for 16 the 2016 Insurance Policies. 17 18 MOTION/SECOND: Mueller/Gunn. To Approve the Consent Agenda as presented. 19 20 Ayes – 5 Nays – 0 Motion carried. 21 22 9. JUST AND CORRECT CLAIMS 23 24 Finance Director Beer answered the Council's questions related to claims. 25 26 MOTION/SECOND: Meehlhause/Hull. To Approve the Just and Correct Claims as presented. 27 28 Ayes – 5 Nays – 0 Motion carried. 29 30 10. APPROVAL OF MINUTES 31 32 None. 33 34 11. REPORTS 35 A. Reports of Mayor and Council. 36 37 Council Member Gunn reported the Mounds View Police Department would be teaming up with 38 Aldi and the Ralph Reeder Food Shelf for the Thanksgiving Food Drive. She discussed the ways 39 in which residents could contribute to this event and encouraged all to get involved. Drop offs 40 would be accepted at the Police Department November 9, 10, 12 and 13 from 8:00 a.m. to 4:00 41 p.m. In addition, on Saturday, November 14th from Noon until 3:00 p.m. K9 Officer Niko would 42 be at Aldi. 43 44 Mounds View City Council November 9, 2015 Regular Meeting Page 7 Council Member Mueller indicated on Thursday, November 19th the League of Minnesota Cities 1 Board would be making recommendations on the local economies policy adoption. 2 3 Council Member Mueller stated the Ramsey County Dispatch systems were now all live and she 4 was proud to report there was no interruption to services. 5 6 Council Member Meehlhause congratulated Val Johnson on being elected Mayor of New 7 Brighton. 8 9 Council Member Meehlhause explained he would be attending a strategic planning session on 10 Thursday, November 12th for NYFS. He thanked the Council for their input at the recent 11 worksession meeting. 12 13 B. Reports of Staff. 14 15 Public Works Director Erickson provided the Council with an update on the work taking place in 16 Area H of the street improvement project. 17 18 Council Member Mueller requested the bicycle lane on the newly paved Groveland Road be 19 painted and striped yet this fall for safety purposes. Public Works Director Erickson commented 20 he would speak to the contractor regarding this matter. 21 22 Council Member Mueller questioned when the Groveland playground would be open for 23 children. Public Works Director Erickson anticipated that the playground would be open once 24 the scrap materials were removed. 25 26 Council Member Mueller suggested the City consider having a small ice skating rink at 27 Groveland Park given the large number of families surrounding this park. Public Works Director 28 Erickson stated he would look into the feasibility of this skating rink. 29 30 Public Works Director Erickson provided the Council with an update on the North Area 31 Interceptor project. He stated Lametti & Sons have begun work. 32 33 Mayor Flaherty requested that the pumps be insulated as much as possible while working. Public 34 Works Director Erickson stated he would pass this information along to the contractor. 35 36 City Administrator Ericson discussed the City’s website and noted it has been in place since 37 2007. He reported the City spent $3,500 to convert the website and the City has been 38 maintaining this cost effective model since that time. He reviewed the amount of money that 39 some cities are spending to create new websites and anticipated it would cost the City $20,000 to 40 $30,000 to upgrade the City’s website. He questioned how the Council wanted to proceed with 41 the City’s website. 42 43 Council Member Gunn wanted to see the City upgrade its website and made more user friendly. 44 45 Mounds View City Council November 9, 2015 Regular Meeting Page 8 Council Member Mueller agreed. She thought the City’s website was in need of upgrades. 1 2 Council Member Hull thought the exciting site was fine. 3 4 Council Member Meehlhause was in favor of the City pursuing a website update. 5 6 Mayor Flaherty commented it was 2015 and he believed the website was in need of upgrades as it 7 was an important tool for the City. City Administrator Ericson thanked the Council for their 8 feedback. He indicated he would continue to work on this item and believed it would be 9 included in the 2017 budget. 10 11 City Administrator Ericson provided comment on the survey regarding Citywide organized 12 collection services. He reviewed the questions within the survey and requested comment from 13 the Council on how to proceed. 14 15 Council Member Meehlhause did not believe the survey addressed the advantages and 16 disadvantages of going to an organized collection system. He expressed concern with how the 17 survey and its results would be perceived. 18 19 Council Member Hull supported the survey as is. 20 21 Council Member Mueller requested further information on questions 7 through 11. She did not 22 understand the categories or how these questions related to the remainder of the survey. City 23 Administrator Ericson reiterated that this would be a phone survey. He then discussed the 24 categories in further detail with the Council. 25 26 Council Member Mueller wondered if the survey should be left more neutral to allow for general 27 feedback from the public on how to proceed with organized collection. City Administrator 28 Ericson stated the intent of the survey was not to promote or create bias, but rather, to gather 29 public perception on the topic. 30 31 Council Member Gunn reviewed the questions within the survey and believed there was too 32 much emphasis on residents’ current haulers. She suggested more questions be included in the 33 survey to gauge how residents felt about a having a single hauler or creating zones within the 34 City. She was in favor of the survey being tweaked further. City Administrator Ericson agreed 35 that further revisions could be made to the questions to make the survey less confusing. He 36 reported that the City’s intent was not to limit the haulers within Mounds View but rather to 37 make a more efficient model for garbage removal within the City. He discussed the consortium 38 approach that would have to be taken by the City and stated if an efficient model could not be 39 found, the City would then pursue an RFP with a single hauler. 40 41 Mayor Flaherty feared that residents would not take the time to complete a 20-question phone 42 survey. He also questioned how homeowners would be selected. 43 44 Mounds View City Council November 9, 2015 Regular Meeting Page 9 Council Member Gunn recommended that staff review the questions and create a more direct 1 purpose or approach so residents understand the purpose of the survey more clearly. 2 3 Council Member Meehlhause agreed that the survey needed clarification. City Administrator 4 Ericson reported the survey length could be shortened. He explained the survey and its results 5 were for the benefit of the Council. 6 7 Mayor Flaherty suggested that the survey be streamlined down to 10 questions. City 8 Administrator Ericson thanked the Council for their input and noted he would report back to the 9 Council at a future meeting with a revised, more concise survey. 10 11 C. Reports of City Attorney. 12 13 There was nothing additional to report. 14 15 12. Truth in Taxation Hearing: Monday, December 7, 2015, at 6:00 p.m. 16 Next Council Work Session: Monday, December 7, 2015, at 7:00 p.m. 17 Next Council Meeting: Monday, November 23, 2015, at 7:00 p.m. 18 19 13. ADJOURNMENT 20 21 The meeting was adjourned at 9:11 p.m. 22 23 Transcribed by: 24 25 Heidi Guenther 26 TimeSaver Off Site Secretarial, Inc. 27