HomeMy WebLinkAboutAgenda Packets - 2014/03/24CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
MOUNDS VIEW CITY HALL
Monday, March 24, 2014
7:00 p.m.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller
4. APPROVAL OF AGENDA
5. PUBLIC INPUT:
Citizens may speak to issues not on tonight's agenda. Before speaking, please give
your full name and address for the minutes. Also, please limit your comments to three
minutes.
6. SPECIAL ORDER OF BUSINESS
A. Discussion with Ramsey County Commissioner Mary Jo McGuire
7. COUNCIL BUSINESS
A. 7:00 pm Public Hearing Resolution 8234, Approving a Temporary On -Sale
Intoxicating Liquor License for Maxx's Bar and Grill to Sell Liquor During the
August 16, 2014, Mounds View Festival in the Park Event
B. Resolution 8225, Approving a Transfer of Ownership for a Cigarette/Tobacco
Business License Located at Sam's Market, 2408 County Road I
C. Resolution 8235, Approving a Transfer of Ownership for a Gasoline and
Cigarette/Tobacco License Located at the Mounds View BP, 2155 County
Road 10
D. Resolution 8229, Awarding a Construction Contract to Northwest Asphalt, Inc.
for the 2014 Street and Utility Improvement Project — Area G
E. Resolution 8230, Authorizing Barr Engineering to Perform Phase 1 Sediment
Sampling for Silver View Pond
F. Resolution 8231, Approving the Release of Resolution 5541B and
Development Agreement No. 01-124 between the City of Mounds View and
Minnesota Institute of Public Health
G. Resolution 8232 Approving the Purchase of a Snow Plow from Crysteel Truck
Equipment
H. Resolution 8233 Approving the Purchase of a Water Control Valve for the
Booster Station
I. Resolution 8237 Approving the Purchase of a 2015 F550 Pickup Truck
J. Resolution 8238 Approving the Purchase of a 2015 Service Truck for the Parks
Department
City Council Agenda
Monday, March 24, 2014
Page 2
8. CONSENT AGENDA
A. Resolution 8228, Approving the Purchase of Grouped Mailbox Supplies for the
2014 Street and Utility Improvement Project — Area G
B. Resolution 8236, Approving a Residential Kennel License for Debbie Wysong,
located at 7063 Knollwood Drive
C. Set a Public Hearing for Monday, April 14, 2014, at 7:00 pm, to Consider the
First Reading and Introduction of Ordinance 886, an Ordinance Amending
Chapter 607 of the Municipal Code Relating to Commercial Vehicles
9. JUST AND CORRECT CLAIMS
10. APPROVAL OF MINUTES
A. January 27, 2014, City Council Minutes
B. February 10, 2014, City Council Minutes
C. February 24, 2014, City Council Minutes
11. REPORTS
A. Reports of Mayor and Council
B. Reports of Staff
1. Public Works Annual Report
C. Reports of City Attorney
12, Town Hall Meeting: Monday, March 31, 2014, at 6pm
Next Council Work Session: Monday, April 7, 2014, at 7pm
Next Council Meeting: Monday, April 14, 2014, at 7pm
13. ADJOURNMENT
CITY OF MOUNDS VIEW
MOUNDS VIEW, MINNESOTA
NOTICE OF SPECIAL CITY COUNCIL MEETING
Monday, March 24, 2014
7:00 p.m.
(or as soon as possible thereafter following the conclusion of the regular City Council meeting)
NOTICE IS HEREBY GIVEN that the City Council of the City of Mounds View will hold a
Special Council Meeting pursuant to Minnesota Statutes Section 13D.04, subdivision 2
(beginning in an open session and then recessing to a closed session) on Monday, March 24,
2014, commencing at 7:00 p.m., or as soon as possible thereafter following the conclusion of the
regular City Council meeting, at City Hall, 2401 Highway 10, Mounds View, Minnesota, for the
following purpose:
1. Pursuant to Minnesota Statutes, Section 13D.03, to consider strategies for
labor negotiations, including negotiation strategies or developments or
discussion and review of labor negotiations proposals, conducted pursuant
to Minnesota Statutes Sections 179A,01 - 179A.025.
Jim Ericson, City Administrator
DATED: March 17, 2014.
4410800 SJR W210-106
of Mounds View Staff
To: Honorable Mayor and City Council
Item No: 07A
Meeting Date: March 24, 2014
Type of Business: CB
Administrator Review: A�_.
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Public Hearing, Resolution 8234, a Resolution to Approve a
Temporary On -Sale Intoxicating Liquor License for the Mounds
View Festival in the Park Committee to Allow Maxx's Bar and Grill
to Serve Liquor During the August 16, 2014, Mounds View Festival
in the Park
Background:
In accordance with §502.03, subd. 6, of the Mounds View City Code, Temporary On -Sale
Intoxicating Liquor Licenses may be issued to a club, charitable, religious or non-profit organization
for not more than three (3) consecutive days. The Mounds View Festival in the Park Committee is a
non-profit organization that is requesting to have Maxx's Bar and Grill to serve liquor during the
Mounds View Festival in the Park on August 16, 2014. A public hearing is required for all liquor
licenses, and this public hearing was published in the City's official newspaper. In addition, Public
Hearing Notices were sent to residences within 500 feet of Mounds View City Hall.
Discussion:
The City Council approved a temporary liquor license for Maxx's Bar and Grill to serve liquor during
last year's festival. There were no instances of any liquor violations during last year's festival. On
March 18, 2014, the Mounds View Festival in the Park Committee approved to allow Maxx's Bar and
Grill to serve liquor during the August 16, 2014, Mounds View Festival in the Park, contingent on
City Council approval of a temporary liquor license. All applications and fees have been submitted.
However, Staff has not received a satisfactory criminal background check from the Minnesota
Bureau of Criminal Apprehension. This license would be contingent on receiving this satisfactory
check.
Maxx's Bar and Grill is located in Ham Lake. They have a current On -Sale Intoxicating Liquor
License with the Minnesota Department of Public Safety (Alcohol and Gambling Division), to include
a current Minnesota catering permit and a restaurant license with the City of Ham Lake. All licenses
are in good standing.
The owner of Maxx's Bar and Grill and a representative from the Mounds View Festival Committee
will be present at this meeting to answer any questions you may have in regard to management,
security and distribution of liquor during the Mounds View Festival in the Park event.
Item 07A
March 24, 2014, City Council Meeting
Page 2
Recommendation:
Staff recommends approval of a Temporary On -Sale Intoxicating Liquor License for the Mounds
View Festival in the Park Committee to allow Maxx's Bar and Grill to sell and serve liquor during
the August 16, 2014, Mounds View Festival in the Park, contingent on a satisfactory criminal
background check.
Respectfully Submitted,
AUUUUU_
Desaree Crane
RESOLUTION 8234
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
Resolution Approving a Temporary On -Sale Intoxicating Liquor License for the
Mounds View Festival in the Park Committee to Allow Maxx's Bar and Grill to
Serve Liquor During the August 16, 2014, Mounds View Festival in the Park
WHEREAS, in accordance with §502.03, subd. 6, of the Mounds View City Code,
Temporary On -Sale Intoxicating Liquor Licenses may be issued to a club, charitable, religious or
non-profit organization for not more than three (3) consecutive days; and
WHEREAS, the Mounds View Festival in the Park Committee is a non-profit organization
that is requesting to allow Maxx's Bar and Grill of Ham Lake, MN to serve liquor during the Mounds
View Festival in the Park on August 16, 2014; and
WHEREAS, the Mounds View Festival in the Park Committee approved to allow Maxx's Bar
and Grill to serve liquor during the Mounds View Festival in the Park, contingent on City Council
approval of a Temporary On -Sale Intoxicating Liquor License; and
and
WHEREAS, all City of Mounds View liquor licenses must be approved by the City Council;
WHEREAS, staff has reviewed all application materials; and
WHEREAS, staff recommends approval of a temporary On -Sale Intoxicating Liquor License
to the Mounds View Festival in the Park Committee to allow Maxx's Bar and Grill to serve liquor
during the Mounds View Festival in the Park, contingent on receiving a satisfactory criminal
background check.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby
approve a Temporary On -Sale Intoxicating Liquor License to the Mounds View Festival in the Park
Committee to allow Maxx's Bar and Grill of Ham Lake, MN to serve liquor during the Mounds View
Festival in the Park on Saturday, August 16, 2014, contingent on a receiving a satisfactory criminal
background check.
Adopted this 24'h day of March, 2014.
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(seal)
of Mounds View Staff
Item No: 07B
Meeting Date: March 24, 2014
Type of Business: CB
City Administrator Review: ?
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Resolution 8225, Approving a Transfer of Ownership for a
Cigarette/Tobacco License Located at Sam's Market, 2408
County Road I
Discussion:
The present owner of Sam's Market, Ahmad Gazi Mugbil, is requesting a transfer of
ownership for their Cigarette/Tobacco License to Khudier Abbas Jrau. All application
materials and fees have been submitted to the City.
This license was originally scheduled for approval at the March 10, 2014, City Council
Meeting. However, the City Attorney expressed concerns about this license, and asked
Staff to pull it from the March 10, 2014, City Council Agenda. This was to allow Staff
and the City Attorney time to investigate. Staff has been in contact with Mr. Jrau, and it
appears there are inconsistencies in the Cigarette/Tobacco application Mr. Jrau
submitted. This is based on the City Attorney and Staff's background investigations.
Mr. Jrau will be present at this meeting to answer questions from the City Attorney and
the City Council.
Recommendation:
The City Council may approve or deny this Cigarette/Tobacco License based on Mr.
Jrau's answers. If the City Council approves this license, then the licensing period
would be from March 25, 2014 to June 30, 2014.
Respectfully
Submitted,
AAtk-,�aslam. n
Desaree Crane
RESOLUTION 8225
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
Authorizing a Transfer of Ownership for a Cigarette/Tobacco License
for Sam's Market, Located at 2408 County Road I
WHEREAS, Ahmad Gazi Mugbil and Khudier Abbas Jrau recently submitted an
application for a cigarette/tobacco license ownership transfer for Sam's Market located
at 2408 County Road I ; and
WHEREAS, Mr. Khudier Abbas Jrau has submitted the appropriate application
materials and fees; and
WHEREAS, the licensing period would be March 25, 2014- June 30, 2014; and
WHEREAS, all City of Mounds View business licenses must be approved by the
City Council.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does
hereby approve a tobacco license from Ahmad Gazi Mugbil to Khudier Abbas Jrau for
Sam's Market located at 2408 County Road I.
Adopted this 24th day of March, 2014.
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(seal)
of Mounds View Staff
Item No: 07C
Meeting Date: March 24 2014
Type of Busines CB
Administrator Review:
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Resolution 8235, Approving a Transfer of Ownership for
Gasoline and Cigarette/Tobacco Licenses for Mounds View
BP, 2155 County Road 10
Introduction:
Anton Maarouf is the current owner of Mounds View BP. Mr. Maarouf is requesting to
transfer ownership to Scott Stevens. Mr. Stevens is also the owner of Lucky's Station
located in Inver Grove Heights, and has other station locations in Minnesota to include,
Andover, Stillwater, Eagan, Minnetonka, St. Paul and Shorewood. Mr. Stevens has
submitted all applications and fees for Gasoline and Cigarette/Tobacco Business Licenses
to the City.
Discussion:
Scott Stevens has submitted all appropriate application materials and fees. The licenses
will be contingent on a satisfactory fire inspection by the Fire Marshal, which is scheduled
for March 27, 2014, at 1lam.
Recommendation:
Staff recommends approval of the Gasoline and Cigarette/Tobacco business licenses
contingent on a satisfactory fire inspection. These licenses will expire on June 30, 2014.
Respectfully submitted,
Desaree Crane
Assistant City Administrator
RESOLUTION NO. 8235
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING A TRANSFER OF OWNERSHIP FOR
GASOLINE AND CIGARETTE/TOBACCO BUSINESS LICENSES
FOR THE MOUNDS VIEW BP LOCATED AT 2155 COUNTY ROAD 10
WHEREAS, Anton Maarouf is the current owner of Mounds View BP, and Mr.
Maarouf is requesting to transfer ownership to Scott Stevens; and
WHEREAS, the licenses will be contingent on a satisfactory fire inspection by the
Fire Marshal; and
WHEREAS, Scott Stevens has submitted all applications and fees for Gasoline and
Cigarette/Tobacco Business Licenses to the City; and
WHEREAS, all City of Mounds View businesses licenses must be approved by the
City Council; and
WHEREAS, this license will expire on June 30, 2014.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does
hereby approve a Gasoline and Cigarette/Tobacco business licenses from Anton Maarouf
to Scott Stevens, for Mounds View BP, located at 2155 County Road 10, contingent on a
satisfactory fire inspection by the Fire Marshal.
Adopted this 24th day of March, 2014
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(seal)
Desaree Crane
From:
Sent:
To:
Subject:
Attachments:
Good morning Desaree:
Scott L. Stevens <sstevens@luckyoil.net>
Friday, March 21, 2014 11:25 AM
Desaree Crane
Lucky's Station - Mounds View
157.JPG; 300.1PG
Thanks for your time on this matter and location. As a follow-up to our conversation, the location will presently remain
branded BP but will most likely change in the next several months. In the meantime, an effort will be made to greatly
improve the outside appearance of the store to become a more marketable and clean retail outlet. For your reference, I
am including a before and after shot of a store we did in Minnetonka. Please note the store appearance and car wash
will mirrorthis look.
In the event you have any questions please let me know; otherwise, I hope you have a nice weekend.
I would also like to compliment you for being so professional and nice to work with. This is refreshing and does not
happen with many cities @
1} I
Item No: 7D
Meeting Date: March 24 2014
MOUNDS T$ Type of Business: Council Busine
v A Administrator Review:
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Nick DeBar, Director of Public Works
Item Title/Subject: Resolution 8229, Awarding a Construction Contract to Northwest
Asphalt, Inc. for the 2014 Street and Utility Improvement Project —
Area G
Background:
Detailed background information for the Street and Utility Program and the Area G project is
included as a reference at the end of this report. Much of this information was presented to the
Council in previous staff reports associated with prior approvals for the project.
Discussion:
The City Council approved bidding documents (plans/specs) and authorized advertisement for
bids for Area G of the Street and Utility Improvement Program on February 10, 2014 (Res.
8213). The advertisement was published in the February 13 and 20 editions of the Sun -Focus
and Finance & Commerce (regional trade publication). Nine bid proposals were received and
publicly read aloud on March 12, 2014. Bids have been tabulated, checked for mathematical
errors, and corrected in accordance with the contract requirements by the City's consulting
engineer, Stantec.
Bid amounts ranged from $2,062,949.38 to $2,454,379.60 for the 1.8 -mile project. The low bid
was submitted by Northwest Asphalt, Inc. of Shakopee, Minnesota — the same general
contractor that has performed construction for the past five project areas (B/C, D, E, and F) over
the past four years. The bidding environment continues to be very good for this type of work.
There was $104,769 difference (5%) between the two lowest bids and overall difference
between the low and high was 19%. Public Works and Stantec have discussed the bid proposal
with Northwest and all parties are comfortable with the bid and scope of work.
Attached to this report is a recommendation letter from Stantec summarizing the bids. Given the
satisfactory performance on the past four construction projects, Public Works and Stantec highly
recommend awarding the construction contract to Northwest Asphalt for $2,062,949.38. This
amount is an estimated construction cost and actual construction costs will vary due to
variations in quantities of the 124 individual unit price bid items in the contract. Although most
work will fit into one of these bid items, there is always a possibility of addition costs related to
unknown conditions that might not fit into a bid item. For this reason, a construction contingency
of 3%, or $62,000, is recommended to deal with these unknowns in a timely manner without
delaying construction operations.
Stantec has provided a fee estimate to provide engineering services for the construction phase
of the project, which includes administration, engineering, inspection, surveying, and closeout
for the project. Compensation will be actual hours worked plus reimbursable expenses for a
maximum estimated fee of $180,000.
Public Works also solicited a fee proposal from Braun Intertec Corporation to provide
geotechnical engineering and material testing during construction. Braun Intertec proposes an
estimated fee of $21,494 for the soils, concrete, and bituminous testing services. These
services are customary for street and utility construction and required by State Aid for MSA
streets (Ardan Avenue) which accounts for roughly half the fee. Public Works recommends
Res. 8229 Awarding a Contract to Northwest Asphalt for 2014 Street & Utility Improvement Proj. - Area G
Page 2
adding a 10% ($2,000) contingency to the total fee proposal in the event additional quality
assurance testing is warranted or desired. If so, compensation will be on an hourly plus
reimbursable expenses basis for a maximum estimated fee of $23,494. In addition, Mn/DOT
invoices the City for concrete and bituminous patch plant inspections on the days that materials
are produced for work related to MSA streets. Mn/DOT's inspection costs are estimated to be
approximately $1,000 for the project.
Recommendation:
Staff recommends that the City Council adopt the attached resolution awarding a construction
contract for $2,062,949.38 to Northwest Asphalt, Inc. of Shakopee, Minnesota for the 2014
Street and Utility Improvement Project - Area G. In addition, Stantec and Braun Intertec
Corporation will be authorized to provide required professional engineering services associated
with the construction phase of the project. If adopted, a neighborhood meeting will be
scheduled for mid-April and major construction is expected to begin in early to mid-May.
Respectf ily submitted,
Nick DeBar — Director of Public Works
Other Project Timeline and Prior City Council Action Summary:
The City is in the process of reconstructing 26 miles of City -owned streets and associated
underground utilities as part of the Streets and Utilities Improvement Program (Program). The
Program includes design standards, a financing plan, a prioritization/implementation (staging)
plan, and a communication plan for implementing reconstruction over a 9 -year period (2009-
2018) with an estimated program cost of $28 million.
Area G contains 1.8 miles of streets and is located in the north/northeast part of the city and
includes Ardan Avenue (Red Oak to Long Lake Road), Sunnyside Road and Greenwood Drive
(Ardan to Long Lake Road), and Eastwood Road (Sherwood to Long Lake Road). The adjacent
properties consist of entirely single-family housing and one church. Ardan Avenue is the only
non-standard street in this area due to municipal state aid status and pedestrian/bicycle
accommodations.
The City Council has taken the following steps, thus far, specific to Area G of the Street and
Utility Improvement Program:
. 05/28/2013: Authorized Engineering Design & Prepare Bid Documents (Res. 8108);
• 10/28/2013: Approved Non -Standard Street Design for Ardan Avenue (Res. 8168);
• 11/25/2013: Considered Stormwater Infiltration Basin (SIP) Appeals (Res. 8180);
. 02/10/2014: Approved Bid Documents and Authorized Advertisement for Bids (Res. 8213);
. 02/24/2014: Approved Addition of a Sidewalk to Ardan Avenue Street Design (Res. 8219).
In addition to the above, various neighborhood meetings were held to get input from residents
regarding non-standard street designs and proposed stormwater basin locations, both as stand-
alone meetings and as part of the Street and Utility Committee meetings. There have been
many hours of engineering staff time spent on communication, coordination, meetings,
reporting, tracking, and other project related activities.
17=07R1j i:410E:3�Y� ]
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AWARDING A CONSTRUCTION CONTRACT TO NORTHWEST ASPHALT, INC. FOR
THE 2014 STREET AND UTILITY IMPROVEMENT PROJECT — AREA G
WHEREAS, the City Council adopted Resolution 7176 on October 22, 2007,
establishing the Street and Utility Improvement Program (Program), which includes nine
Street and Utility Improvement Projects identified as Areas A through I; and
WHEREAS, Areas A through F have been constructed and Area G, known as 2014
Street and Utility Improvement Project — Area G, City Project No. 2013-002 ("Project'), is
schedule to be constructed during 2014; and
WHEREAS, the City Council authorized Stantec Consulting Services, Inc. to perform
engineering design services and prepare bidding documents for the Project (Res. 8108);
and
WHEREAS, the City Council approved a non-standard street design configuration
(Res. 8168) and the addition of a sidewalk (Res. 8219) for Ardan Avenue in the Project; and
WHEREAS, the City Council considered and denied Stormwater Infiltration Program
(SIP) appeals in the Project (Res. 8180); and
WHEREAS, the City Council approved bid documents and authorized advertisement
for bids for the Project (Res. 8213); and
WHEREAS, advertisement for bids for the Project were published in the February 13
and 20, 2014 editions of the Sun -Focus and Finance and Commerce; and
WHEREAS, on March 12, 2014, nine sealed bids were received and publicly read
aloud as follows:
Rank
Bidder
Total Base Bid
Low
Northwest Asphalt, Inc.
$2,062,949.38
2
Valley Paving, Inc.
$2,167,718.58
3
Douglas -Kerr Underground, LLC.
$2,184,517.30
4
Kuechle Underground, Inc.
$2,202,634.14
5
Redstone Construction
$2,203,388.52
6
North Valley Inc.
$2,313,414.77
7
LaTour Construction, Inc.
$2,393,995.40
8
T.A. Schifsky & Sons, Inc.
$2,396,708.96
9 Park Construction Company $2,454,379.60; and
WHEREAS, the lowest responsible bid of $2,062,949.38 was submitted by
Northwest Asphalt, Inc. of Shakopee, Minnesota; and
WHEREAS, Public Works and Stantec recommend awarding a construction contract
to Northwest Asphalt, Inc. for the said bid amount.
RESOLUTION 8229
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View, Ramsey County, Minnesota as follows:
1. The bid proposal submitted by Northwest Asphalt, Inc. in the total bid amount of
$2,062,949.38 for constructing the 2014 Street and Utility Improvement Project — Area
G, City Project No. 2013-002, is accepted by the City and a construction contract is
awarded to Northwest Asphalt, Inc.
2. City staff is directed to have a construction contract prepared for the Project at said
price, and the City Attorney is authorized to review the prepared construction contract
and any associated documentation submitted by Northwest Asphalt, Inc.
3. Upon satisfactory review of the prepared construction contract and documentation by
the City Attorney, the Mayor and City Administrator are hereby authorized and directed,
for and on behalf of the City, to execute and enter into said construction contract with
Northwest Asphalt, Inc.
4. Stantec is authorized to provide professional services associated with the construction
phase of the Project with compensation on an hourly basis with reimbursable expenses
for an estimated maximum fee of $180,000. The maximum fee estimated submitted by
Stantec to perform engineering design services and prepare bidding documents for the
Project is adjusted to $133,000.
5. Braun Intertec Corporation is authorized to provide geotechnical professional services
and materials testing for the construction phase of the Project with compensation on an
hourly basis with reimbursable expenses for an estimated maximum fee of $23,494.
6. The Director of Public Works is authorized and directed to enter into said professional
services agreements with Stantec and Braun Intertec Corporation on behalf of the City
Council.
7. The Director of Public Works is authorized to make approvals related to contract
modifications during construction of the Project up to a combined total of $62,000 (3%
contingency) on behalf of the City Council.
Adopted this 24`h day of March, 2014.
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(SEAL)
March 12, 2014
Stantec consulting Services Inc.
2335 Highway 36 West
St. Paul MN 55113
Tel: (651) 636-4600
Fax: (651) 636-1311
Honorable Mayor and City Council
City of Mounds View
2401 Highway 10
Mounds View, MN 55112-1499
Re: 2014 Street & Utility Improvements - Area G
City Project No. 2013-002
Stantec Project No. 193801993
Bid Results
Dear Honorable Mayor and City Council:
Bids were opened for the Project stated above on March 12, 2014. Transmitted herewith is a copy
of the Bid Tabulation for your information and file. Copies will also be distributed to each Bidder
once the Project has been awarded.
There were a total of 9 Bids. The following summarizes the results of the Bids received:
The low Bidder on the Project was Northwest Asphalt, Inc. with a Total Base Bid Amount of
$2,062,949.38. This compares to the Engineer's Opinion of Probable Costs of $2,076,350.00. These
Bids have been reviewed and found to be in order.
If the City Council wishes to award the Project to the low Bidder, then Northwest Asphalt, Inc.
should be awarded the Project on the Total Base Bid Amount of $2,062,949.38.
Should you have any questions, please feel free to contact me at (651) 967-4619.
Sincerely,
STANTEC CONSULTING SERVICES INC.
Cri !tenek, P.E.
Enclosure
Dasign with community In mind
Contractor
Total Base Bid
Low
Northwest Asphalt, Inc.
$2,062,949.38
#2
Valley Paving, Inc.
$2,167,718.58
#3
Douglas -Kerr Underground LLC
$2,184,517.30
#4
Kuechle Underground, Inc.
$2,202,634.14
#5
Redstone Construction
$2,203.388.52
#6
North Valley Inc.
$2,313,414.77
#7
LaTour Construction, Inc.
$2,393,995.40
#8
T.A. Schifsky & Sons, Inc.
$2,396,708.96
#9
Park Construction Company
$2,454,379.60
The low Bidder on the Project was Northwest Asphalt, Inc. with a Total Base Bid Amount of
$2,062,949.38. This compares to the Engineer's Opinion of Probable Costs of $2,076,350.00. These
Bids have been reviewed and found to be in order.
If the City Council wishes to award the Project to the low Bidder, then Northwest Asphalt, Inc.
should be awarded the Project on the Total Base Bid Amount of $2,062,949.38.
Should you have any questions, please feel free to contact me at (651) 967-4619.
Sincerely,
STANTEC CONSULTING SERVICES INC.
Cri !tenek, P.E.
Enclosure
Dasign with community In mind
Item No: 7E
Meeting Date: March 24. 2014
'j\ /(off MS ,'� FE T Type of Business: Council Business
1Vl lJl.'111J � v iL �'V Administrator Review:
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Nick DeBar, Director of Public Works
Item Titie/Subject: Resolution 8230, Authorizing Barr Engineering Company to Perform
Phase 1 Sediment Sampling for Silver View Pond
Background:
As a requirement of the Storm Water Pollution Prevention Program (SWPPP), the City must
manage, operate, and maintain the stormwater system in a manner to reduce the discharge of
pollutants "to the maximum extent practicable". The SWPPP is a requirement of the Municipal
Separate Storm Sewer System (MS4) general permit, which gives owners or operators of
municipal separate storm sewer systems approval to discharge stormwater to lakes, rivers, and
wetlands in Minnesota. This permit is mandated by the federal regulations under the Clean Water
Act and administered locally by the Minnesota Pollution Control Agency (MPCA).
Silver View Pond was created by excavation in 1982 to provide stormwater storage for
developments proposed within its 146 -acre drainage area. The pond is approximately 9.3 acres in
surface area and is located in Silver View Park. The pond was designed and constructed with
three distinct arms (or basins) with narrow connections between each to slow the movement of
sediment and nutrients toward the outlet (located near Long Lake Road). The permanent pool in
the pond provides water quality treatment, while the storage ability above this permanent pool
elevation provides rate control for flood protection.
The MPCA recommends that stormwater ponds like Silver View Pond be evaluated for sediment
removal when the permanent pool volume is reduced to 50% by sediment storage. The timeframe
for sediment to build up to this level varies depending on many factors, but a rule of thumb is
roughly 30 years. Excess sediment in the pond can decrease its ability to treat stormwater runoff
to acceptable water quality levels.
The City Council authorized Barr Engineering Company to perform a sediment survey of Silver
View Pond in October 2011 (Res. 7838). In their May 2012 assessment report, Barr determined
that approximately 38% of the originally excavated pond volume (permanent pool volume), or
45,335 cubic yards, is filled with sediment deposits. These sediment deposits were carried into
the pond with stormwater runoff flowing into the pond and precipitated to the pond bottom. Barr's
report also detailed some recommendations to correct "short-circuiting" of the basin due to the
close proximity of storm inlets to the basin outlet.
Discussion:
Although there is not an immediate need to remove sediment from Silver View Pond for treatment
effectiveness, there will be significant cost when that time comes. Barr estimates the cost to
remove and dispose of the sediment to range from $997,363 to $2,040,062 (2012 dollars). This
estimate is dependant upon the level of contamination in the sediment that determines howand
where the sediment can be disposed of. There are three sediment disposal categories:
1. Level 1: Residential — excavated material may be reused as fill on any site;
2. Level 2: Industrial — excavated material may be reused as fill only on industrial sites; and
3. Level 3: Landfill — excavated material must be disposed of at an appropriate landfill facility.
In an effort to budget for the inevitable sediment removal from the pond, a sampling and testing
assessment of the sediment is proposed. This process is performed in a two-phase approach to
Authorizing Barr Engineering Company to Perform Phase 1 Sediment Sampling in Silver View Pond
Page 2
help control the overall costs for the sampling work. If initial sampling results indicate that the level
of contaminants varies throughout the pond, it may be beneficial to take additional samples to
determine the boundaries of the contamination and manage material separately based on the
different contamination levels. Although there will be additional costs to sample, there would likely
be lower costs for material removal and disposal. The need for a second phase would be
determined after reviewing the initial sampling results.
Phase 1 sampling includes thirteen samples. A map showing the proposed sampling locations is
attached for reference. Public Works originally solicited a fee proposal for Phase 1 sampling from
Barr in June 2013 for $12,300 ($950/sample) at which time the City Council instructed staff to
budget into the 2014 Budget. The 2014 Budget includes $12,500 under the stormwater enterprise
fund (245-4415-3030) for this work. Unfortunately, analytical analysis and testing costs have
increased since last June and Barr's current fee estimate is now $15,600 ($1,200/sample). The
same account in the stormwater enterprise fund also includes $7,500 for consulting engineers that
can account for the shortfall.
Recommendation:
Public Works recommends that the City Council adopt the attached resolution authorizing Barr
Engineering Company to perform initial (phase 1) sediment sampling and assessment for Silver
View Pond. In addition to providing a more accurate estimate for budgetary purposes, completing
the assessment will allow the City to apply for future grants available to assist municipalities in
removing and disposing of pond sediments.
Respelctfullyl submitted,
Nick DeBar— Director of Public Works
RESOLUTION 8230
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AUTHORIZING BARR ENGINEERING COMPANY TO PERFORM PHASE 1 SEDIMENT
SAMPLING FOR SILVER VIEW POND
WHEREAS, the City of Mounds View must manage, operate, and maintain the
stormwater system in a manner to reduce the discharge of pollutants "to the maximum
extent practicable' for compliance with the Municipal Separate Storm Sewer System (MS4)
general permit and Clean Water Act; and
WHEREAS, Silver View Pond provides stormwater treatment and flood protection for
a drainage area of approximately 146 acres; and
WHEREAS, Barr Engineering Company performed a sediment survey of Silver View
Pond in 2011/2012 and determined that approximately 38% of the originally excavated pond
volume (permanent pool volume), or 45,335 cubic yards, is filled with sediment deposits and
is estimated to cost approximately $997,363 to $2,040,062 to remove and dispose; and
WHEREAS, the cost for sediment removal and disposal is heavily influenced by the
level of contamination in the sediment deposits and knowing the extent of sediment
contamination will allow the City to budget for the inevitable removal of the sediment from
Silver View Pond; and
WHEREAS, Barr Engineering Company provided a letter proposal to perform initial
(phase 1) sediment sampling and assessment for Silver View Pond.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View, Ramsey County, Minnesota as follows:
1. The letter proposal submitted by Barr Engineering Company to provide professional
engineering services to perform phase 1 sediment sampling for Silver View Pond for an
estimated maximum fee of $15,600.
2. The Director of Public Works is authorized and directed to enter into said professional
services agreements with Barr Engineering Company on behalf of the City Council.
Adopted this 24th day of March, 2014.
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(SEAL)
Item No: 7F
Movers VIEW Meeting Date: March 24,
0714
Type of Business: Business
Administrator Review:
�ity of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Heidi Heller, Planning Associate
Item Title/Subject: Resolution 8231, Approving the Release of
Development Agreement No. 01-124 and Resolution
5541 B between the City of Mounds View and
Minnesota Institute of Public Health
Introduction:
In April 2001, the City approved a development review for the construction of an office
building for the Minnesota Institute of Public Health at 2720 Highway 10. The City required
a development agreement with the new construction, which was signed in April 2001, and
recorded with Ramsey County.
Discussion:
The Minnesota Institute of Public Health closed in December 2012 and the building was
listed for sale. The property is now in the process of being purchased, and the buyer's
attorney has asked the City to officially release the development agreement and resolution
as it is somewhat of a "lien" on the property. Staff has reviewed the proposal and feels that
the City can comply with this request. There do not appear to be any outstanding issues,
and the building has been completed for several years with no problems.
Recommendation:
Staff is recommending approval of Resolution 8231, a resolution approving the release of
Development Agreement No. 01-124 between the City of Mounds View and the Minnesota
Institute of Public Health, along with Resolution 5541 B.
Respectfully Submitted By;
Heidi Heller
Planning Associate
Attachments:
1. Aerial view of 2720 County Road 10
2. Release document for Mayor and City Administrator signature
3. Resolution 8231
Aerial View of 2720 County Road 10
Former MIPH building
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Holiday Gas Station
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(Reserved for Recording Information)
RELEASE OF DEVELOPMENT AGREEMENT
Date: March 12014
FOR VALUABLE CONSIDERATION, the following real property in Ramsey County,
Minnesota, legally described on Exhibit A attached hereto is hereby released from the lien of that
certain Development Agreement by and between Minnesota Institute of Public Health, a Minnesota
nonprofit corporation, and City of Mounds View, a Minnesota municipal corporation, dated April 18,
2001, and recorded in the Office of the Ramsey County Recorder on April 26, 2001, as Document
No. 3387191, and Resolution 5541B dated April 2, 2001, and recorded in the Office of the Ramsey
County Recorder as Document No. 3393889.
CITY OF MOUNDS VIEW
Joe Flaherty, Mayor
James Ericson, City Administrator
STATE OF MINNESOTA )
)ss.
COUNTY OF RAMSEY )
The foregoing instrument was acknowledged before me this day of March, 2014,
by Joe Flaherty and James Ericson, the Mayor and City Administrator, respectively, of the City
of Mounds View, a Minnesota municipal corporation, on behalf of the corporation.
Notary Public
EXHIBIT A
Legal Description
Lot 2, Block 1, Silverview Estates, Ramsey County, Minnesota
2720 Highway 10, Mounds View, MN 55112
Property Identification Number: 06.30.23.43.0039
RESOLUTION NO. 8231
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING THE RELEASE OF RESOLUTION 55418 AND
DEVELOPMENT AGREEMENT NO. 01-124 BETWEEN THE
CITY OF MOUNDS VIEW AND MINNESOTA INSTITUTE OF PUBLIC HEALTH
WHEREAS, the City Council approved Resolution 5541 B on April 2, 2001,
approving a Development Review for the Minnesota Institute of Public Health to construct a
new office building at 2720 Highway 10; and,
WHEREAS, Resolution 5541 B stipulates that the Minnesota Institute of Public
Health (the "Developer") enter into a Development Agreement with the City to ensure
the orderly development of the Property; and,
WHEREAS, the Development Agreementwas signed by the City and the Developer
on April 18, 2001 and recorded with the Office of the Ramsey County Recorder on April 26,
2001 as document No. 3387191; and,
WHEREAS, Resolution 5541 B was approved on April 2, 2001, and recorded with
the Office of the Ramsey County Recorder on June 1, 2001 as Document No. 3393889;
and,
WHEREAS, the building construction and requirements of Resolution 5541B and
Development Agreement No. 01-124 have been completed to the City's satisfaction; and,
WHEREAS, the property is being sold and the buyer has requested that the City
approve the official release of Development Agreement No. 01-124, along with Resolution
5541 B.
NOW THEREFORE BE IT RESOLVED that the Mounds View City Council approves
the release of Development Agreement No. 01-124 between the City of Mounds View and
Minnesota Institute of Public Health, and Resolution 5541B.
Adopted this 24th day of March, 2014
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(SEAL)
Item No: 07G
Meeting Date: March 24 2014
Type of Business: Council Business
® ML -NDS ♦ 1 Administrator Review:212-
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Don Peterson, Public Works Supervisor
Item Title/Subject: Resolution 8232, Approving the Purchase of a Snow Plow for
Parks Department truck #428 from Crysteel Truck Equipment
Background/Discussion:
As part of the Public Works Department's maintenance program, service trucks are
purchased for the departments to perform the needed maintenance and inspections. While
the trucks are used for a wide variety of tasks, one of the functions is to plow snow in the
parking lots and on the trails within the City.
Discussion:
Staff has received a quote from Crysteel Truck Equipment of Fridley, Minnesota via the
State of Minnesota Cooperative Purchasing Venture for a Boss 8' Super Duty Straight -
Blade for $4,893.00. Added to this base quote are the following options:
1) 2- Plow curb guard @ $138.00
2) Back Drag $250.00
3) Snow Deflector installed $280.00
Total cost of front -mounted plow unit (not including sales tax) is $5,699.00. The plow
purchase is included in the 2014 Budget for $6,350.00 under the Parks Capital Budget
account (100-4360-7030).
Recommendation:
Staff recommends that the City Council consider adopting the attached resolution approving
the purchase of a new Boss 8' Super Duty Straight -Blade, including installation, assembly,
snow deflector, and back drag, from Crysteel Truck Equipment for a total cost of $5,699.00
plus sales tax.
Respectfully submitted,
Don Peterson
Public Works Supervisor
RESOLUTION 8232
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING THE PURCHASE OF A SNOW PLOW FROM CRYSTEEL TRUCK
EQUIPMENT
WHEREAS, the City finds it in the best interest of the residents to provide snow
plowing and ice control on its streets, trails, sidewalks, and public parking lots; and
WHEREAS, While the trucks are used for a wide variety of tasks, one of the functions
is to plow snow in the parking lots and on the trails within the City; and
WHEREAS, Public Works staff received a quote from Crysteel Truck Equipment
of Fridley MN to provide a snow plow, including installation, moldboard assembly, snow
deflector, and back drag, for a total cost of $5,699.00 plus tax; and
WHEREAS, monies for the snow plow purchase are included in the 2014 Budget
under the Park Capital Equipment fund (100-4360-7030).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View, Ramsey County, Minnesota as follows:
1. The City hereby accepts the quote submitted by Crysteel Truck Equipment of
Fridley, Minnesota for $5,669.00 plus tax for the purchase of a new Boss 8"
Super Duty Straight Blade including installation, moldboard assembly, snow
deflector, and back drag.
2. Public Works staff is authorized and directed to procure the snow plow
purchase.
3. Payment for the snow plow purchase shall be funded from the Parks capital
Equipment Fund (100-4360-7030).
Adopted this 24th day of March, 2014.
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(SEAL)
Item No: 7H
MOT T DS V7� yp Meeting Date: March 24, 2014
lJ1Vi! 1 T e of Business: Business
Administrator Review:
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Don Peterson, Public Works Supervisor
Item Title/Subject: Resolution 8233, Approving the Purchase of a Water Control Valve
for the Booster Station
Background/Discussion:
One of the many responsibilities the Public Works Department has is to efficiently operate the water
distribution system. In the Booster station there is a large 12" control valve which controls water flow
from the reservoir to the distribution system. In the summer of 2013 staff discovered a leak at the
valve. This is the original valve and was installed at the plant in 1971 and has not been replaced to
date. Staff contacted a vendor to get a quote for new valve and put this cost in the 2014 budget.
Public Works Staff also contacted a vendor to remove the old valve and install the new valve.
Staff has received a quote for the new valve from Larsco Water Treatment Equipment Company
from Anoka, MN for $11,677.00 including freight and from Kodru Equipment Inc, of Chaska Mn for
$10,976.00. Staff also received a quote to install the valve from Municipal Builders, Inc. of Andover,
MN for $6,550.00. The cost for both the valve purchase and installation is $17,526.00. The purchase
of this valve is in the 2014 budget in fund 700-4823-7030 for $15,000.00 and also $5,000.00 is
budgeted for gate valve repairs in fund 700-4823-5120.
Recommendation:
Staff recommends the purchase of (1) Ross valve back pressure sustaining valve with solenoid
override with stainless steel seats at the cost of $10,976.00 not including freight. Staff is also
recommending the approval for Municipal Builders, Inc, to remove and install the valve at a cost of
$6,550.00. Staff recommends a 5% contingency on the total project for any unforeseen expenditures
not to exceed $876.30. Funding for this valve will paid from account 700-4823-7030 which has
$15,000.00 in the 2014 budget. The remaining cost for the removal and installation of the valve
including the 5% contingency will be paid from 700-4823-5120 which has $5,000.00 in the 2014
j budget for gate valve repairs.
Respectfully submitted,
Don Peterson Public Works Supervisor
RESOLUTION 8233
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AUTHORIZING THE PURCHASE OF WATER CONTROL VALVE FOR THE BOOSTER
STATION
WHEREAS, one of the many responsibilities the Public Works Department is to
provide safe, clean drinking water to the city consumers in a reliable and efficient manner;
and
WHEREAS, (1) 12 -inch control valve in Booster Station requires replacement to
provide reliable and efficient pressure in the water system; and
WHEREAS, Public Works has obtained a quote from Kodru Equipment, Inc. of
Chaska, MN for the 12 -inch control valve for $10,476.00 not including freight; and
WHEREAS, Public Works has obtained a quote from Municipal Builders Inc. of
Andover, MN to remove the existing 12 -inch valve and replace with the new 12 -inch valve,
for $6,550.00; and
WHEREAS, costs are budgeted in the 2014 Budget under the Water Enterprise
Fund, accounts 700-4823-7030 and 700-4823-5120, for funding of the valve replacement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View, Ramsey County, Minnesota as follows:
1. The purchase of (1) water control valve (Ross Valve back pressure sustaining
vale with solenoid override feature with stainless steel seats) is hereby
authorized for $10,476.00, not including freight, from Kudro Equipment Inc. of
Chaska MN.
2. Authorizing Municipal Builders, Inc, to remove the existing 12 -inch valve and
install the new valve at a quote of $6,550.00.
3. Monies for said purchase will be funded from the Water Enterprise Fund account
700-4823-7030 and 700-4823-5120; a 5% contingency of $876.30 is hereby
approved for other unforeseen expenditures needed for the valve replacement.
Adopted this 24th day of March, 2014
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(SEAL)
Item No: 71
Type
Mots Vl1vv Meeting Date: March 24, 2614
of Business: Council Business
Administrator Review:
City of Mounds View Staff Report
NEW—
To: Honorable Mayor and City Council
From: Don Peterson, Public Works Supervisor
Item Title/Subject: Resolution 8237 Approving the Purchase of a 2015 F550 Pickup
Truck
Background/Discussion,
As part of the Public Works Department's maintenance program, service trucks are purchased for
the departments to perform the needed maintenance and inspections required throughout the City.
The Street Department has in use a 1999 Ford 550 truck with a dump box. This truck is used for
hauling debris and materials associated with water main breaks, storm damage, and other various
tasks. This unit is also used as the sign replacement or repair truck as it has an air compressor on
the vehicle used for air tools and the pneumatic post pounder.
Discussion:
Staff has received a quote off the State of Minnesota Cooperative Purchasing Venture for a new
2015 F550 4x4 Cab and chassis for a cost of $46,216.22 from Midway Ford of Roseville MN.
In addition to the Cab and chassis, Staff has received a quote off the State Of Minnesota
Cooperative Purchasing Venture from Crysteel Truck and Equipment from Fridley MN, for a new
dump box and V -Mac Compressor.
1) Dump Box with options $13,550.27
2) V -Mac VR70 $10,425.00
Total cost of the unit with the dump box and options is $70,191.49. This unit is in the 2014 Budget in
fund 460-4470-7040, budgeted amount $70,000.00. Staff has also received an estimate for unit
#134 for trade-in from Midway Ford of $8,500.00. This would make the total purchase of the new
truck with options listed with the trade in of $61,691.49. Staff feels this trade in value is too low and
the unit would receive a higher dollar amount at auction.
Recommendation:
Staff recommends the purchase of a 2014 F550 regular cab and chassis off of the State Of
Minnesota Cooperative Purchasing Venture from Midway Ford of Roseville MN for a cost of
$46,216.22, not including the sales tax. Staff also recommends approving the purchase of a dump
box with options along with a VMac under the hood air compressor from Cysteel Equipment of
Fridley at the cost of $22,436.77 not including any sales. Staff is also recommending a 5%
contingency in the amount of $3,509.57. Approve unit #134 being placed on auction, to receive a
higher dollar value. A total of $70,191.49 not including any sales tax or license fees, funds to be
taken from account 460-4470-7040.
Respectfully submitted,
Don Peterson
Public Works Supervisor
RESOLUTION 8237
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING THE PURCHASE OF A 2015 F550 PICKUP TRUCK
WHEREAS, the City has pickup trucks that are utilized for the Public Works Department
to perform necessary maintenance, and;
WHEREAS, the City Council understands the need for Public Works to properly operate
various tasks such as water main breaks, storm debris pick up and snow removal / hauling in a
timely manner and;
WHEREAS, the Public Works Staff has been using a 1999 F550 to perform such tasks;
-Ml
WHEREAS, Public Works staff was received quote off the State of Minnesota
Cooperative Purchasing Venture from Midway Ford of Roseville MN for the Cab and cassis for
a cost of $46,216.22 not including tax, and,
WHEREAS, Public Works staff has received quote off the State of Minnesota
Cooperative Purchasing Venture from Crysteel Equipment of Fridley MN for the dump box with
listed options and VMac air compressor for a cost of $23,975.27 not including tax, and,
WHEREAS, the replacement of this vehicle is in the 2014 Budget to be taken from the
Vehicle and Equipment fund 460-4470-7040.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View,
Ramsey County, Minnesota as follows:
1. The City hereby accepts the quote of $46,216.22 submitted by Midway Ford of
Roseville MN not including sales tax or license fees.
2. The City hereby accepts the quote of $23,975.27 submitted by Crysteel Equipment
of Fridley MN not including sales tax or license fees.
3. The City Council approves placing unit #134 on auction to receive a higher dollar
figure.
4. Staff is also recommending a 5% contingency in the amount of $3,509.57.
5. Total for the Cab and Chassis, dump box and Vacmac Compressor is $70,191.49.
Funds to be taken from 460-4470-7040.
Adopted this 24th day of March, 2014.
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(seal)
Item No: 7J
_ Meeting Date: March 24, 2014
MO7 7N_DS VVfE AT
Type of Business: Council Busing
1J1V1JJ ♦1L;►1' Administrator Review:
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Don Peterson, Public Works Supervisor
Item Title/Subject: Resolution 8238 Approving the Purchase of a 2015 Service Truck for
the Parks Department
Background/Discussion:
As part of the Public Works Department's maintenance program, service trucks are purchased for
the departments to perform the needed maintenance and inspections required throughout the City.
The Parks Department has in use a 1999 Ford 250 truck with a utility box. This truck is used for
making repairs in the park buildings, play ground equipment and on the irrigation systems. This
vehicle was budgeted to be replaced in 2009 and has been postponed a number of times as Staff
has been evaluating the needs of the Parks Department.
Discussion:
Staff has received a quote off the State of Minnesota Cooperative Purchasing Venture for a new
2015 F350 4x2 Regular Cab with an 8' box for a cost of $26,587.77 from Midway Ford of Roseville
MN.
In addition to the Cab and chassis staff has received a quote off the State Of Minnesota Cooperative
Purchasing Venture from Crysteel Truck and Equipment from Fridley MN, for a new service body
and V -Mac Compressor.
1) Box with options $27,453.30
2) V -Mac VR70 $10,425.00
3) Trade in of 8" box 700.00
4) Total for service body
And V -Mac VR70 $37,178.30
Total cost of the unit including the service body and V -Mac compressor is $63,766.07, not including
any tax or license fees. Staff has also received a quote for a trade-in of unit #404 from Roseville
Midway Ford in the amount of $3,000.00. Staff feels this trade-in value is too low and the unit would
receive a higher dollar amount at auction. This will make the final cost for a service truck at
$63,766.07. Funds are in the 2014 budget, Vehicle and Equipment account, 460-4360-740, of
$63,000.00.
Recommendation:
Staff recommends the purchase of a 2015 F350 regular cab and chassis off State Of Minnesota
Cooperative Purchasing Venture from Roseville Midway Ford of Roseville MN for a cost of
$26,587.77 not including. the sales tax or license fees. Staff also recommends approving the
purchase of the service body options along with a VMac under the hood air compressor from Cysteel
Equipment of Fridley at the cost of $37,878.30, and allow for the trade-in of the 8' box for $700.00 for
the cost of $37,178.30 not including sales tax. Staff is also recommending that the Council approve
placing unit #404 on auction in order to receive a higher trade-in value and use those dollars to
offset the final cost of the new truck. Staff is recommending a 5% contingency in the amount of
$3,188.30 for any unforeseen expenditures. Funds are in the 2014 Budget, 460-4360-7040.
Respectfully submitted,
Don Peterson
Public Works Supervisor
RESOLUTION 8238
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING THE PURCHASE OF A 2015 SERVICE TRUCK FOR THE PARKS DEPARTMENT
WHEREAS, the City has pick—up trucks that are utilized for the Public Works Department
to perform needed maintenance, and;
WHEREAS, the City Council understands the need for Public Works Parks
Department to properly operate and perform various tasks such as building repairs, play
ground and irrigation repairs in a timely manner and;
WHEREAS, the Public Works Staff has been using an 1999 F250 to perform such
tasks; and,
WHEREAS, Public Works staff was received quote off the State of Minnesota
Cooperative Purchasing Venture from Midway Ford of Roseville MN for the Cab and cassis for
a cost of $26,587.77 not including tax, and,
WHEREAS, Public Works staff was received quote off the State of Minnesota
Cooperative Purchasing Venture from Crysteel Equipment of Fridley MN for the service body
with listed options and V -MAC air compressor for a cost of $37,178.30 not including tax, and,
WHEREAS, Funds to purchase the unit to be funded from the Vehicle and
Equipment account, 460-4360-7040.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View, Ramsey County, Minnesota as follows:
1. The City hereby accepts the quote of $26,587.77 for a 2015 F350 42 regular
cab and 8' box, submitted by Midway Ford of Roseville MN not including sales
tax or license fees.
2. The City hereby accepts the quote of $37,178.30 submitted by Crysteel
Equipment of Fridley MN not including sales tax or license fees.
3. Staff is also recommending a 5% contingency in the amount not to exceed $3,188.30.
4. The City Council approves placing unit #404 on auction.
5. Total for the Cab and Chassis, dump box and VMAC Compressor is $63,766.00
to be funded from account 460-4360-7040.
Adopted this 24`h day of March, 2014.
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
ecoi
4
of Mounds View Staff
Item No: 08A
Meeting Date: March 24 2014
Type of Business: Consent A e a
Administrator Review:
To: Honorable Mayor and City Council
From: Don Peterson, Public Works Supervisor
Item Title/Subject: Resolution 8228, Approving the Purchase of Grouped Mailbox
Supplies for 2014 Street and Utility Improvement Project - Area
G
Introduction:
As part of the street improvement projects, the City purchases mailboxes and the lumber for
Public Works personnel to fabricate the mailbox post assemblies (the street contractor is
responsible to install the posts and mailboxes). This requirement is found in the City Code,
Chapter 202, Public Improvements (Section 202.09, Subd. 2):
j. In projects involving new street construction, and mill and overlays, mailboxes will be
grouped on gang posts in numbers logical to the spacing required. This practice will insure
the proper placement of the mailboxes, reduce. potential roadside hazards, and generally
clean up the edge of the street. The cost of the new posts and installation will be added to
the project. Residents of overlays and mill and overlays may request the new posts and
installation, which will be added to the cost of the project. (Ord. 654, 2-14-00)
The City Council recently approved bidding documents and authorized advertisement for the
2014 Street and Utility Improvement Project — Area G on February 10, 2014 (Res. 8213),
whereby initiating the need for purchasing the supplies for the mailboxes and the mailbox
post assemblies for the Area G project.
Discussion:
Staff received quotes for (56) 6x6x8 and (35) 6x6x10 rough cedar posts, (25) 1x8x1Oft green
treated lumber, and (159) mailboxes from three (3) vendors as follows:
Scherer Bros. Lumber $7,154.06
Lowe's of Blaine $7,542.26
Spring Lake Park Lumber $8,412.97
Recommendation:
Staff recommends the purchase of the necessary lumber to construct mailbox posts including
the purchase of mailboxes for the 2014 Street and Utility Improvement Project — Area G from
Scherer Brothers Lumber Company in the amount of $7,154.06 to be funded from account
number 410-4650-7050-315. A 5% contingency amount of $357 is also recommended in the
event that additional supplies or hardware are needed in the fabrication of the mailbox
assemblies.
Respectfully submitted,
Don Peterson, Public Works Supervisor
RESOLUTION NO. 8228
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING THE PURCHASE OF GROUPED MAILBOX SUPPLIES FOR
2014 STREET AND UTILITY IMPROVEMENT PROJECT - AREA G
WHEREAS, City Code Chapter 202 requires that grouped mailboxes be installed with
new street construction and mill and overlay projects; and
WHEREAS, the Mounds View City Council recently approved bidding documents and
authorized advertisement for bids for the 2014 Street and Utility Improvement Project — Area
G on February 10, 2014 (Res. 8213); and
WHEREAS, Public Works staff purchases grouped mailbox supplies and fabricates
the mailbox post assemblies for use in street projects; and
WHEREAS, Public Works received three quotes for grouped mailbox supplies for use
in the Area F project from qualified lumber and home improvement stores ranging from
$7,154.06 to $8,412.97; and
WHEREAS, Scherer Brothers Lumber Company provided the lowest quote amount of
$7,154.06.
NOW, THEREFORE BE IT RESOLVED that the Mounds View City Council does
hereby approve the purchase of mailboxes and the lumber to construct the necessary
mailbox post assemblies from Scherer Brothers Lumber Company for $7,154.06, which
including a $357 contingency amount, and funded from account number 410-4650-7050-315.
Adopted this 24th day of March, 2014
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(SEAL)
of Mounds View Staff
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item No: 8B
Meeting Date: March 24, 2014
Type of Business: CA
Administrator Review:
Item Title/Subject: Resolution 8236, Approving a Residential Kennel License for Debra
Wysong located at 7063 Knollwood Drive in Mounds View
Background
Debra Wysong currently owns two dogs (Dachshund and a Chihuahua) located at 7063
Knollwood Drive in Mounds View. Both dogs are licensed with the City in accordance
with the Mounds View City Code, and the property is currently fenced. Ms. Wysong will
soon be adopting a third dog, a male neutered Pit Bull, from a rescue organization. This
Pit Bull is currently in foster care in another location. According to Ms. Wysong,
adoption of this dog is contingent on receiving an approved Residential Kennel License
from the City. According to Section 701.04, subd. 8, it states:
a. Licensing requirements: The owner of a proposed dog kennel shall
submit a license application and present a petition to the Clerk/Administrator
signed by more than fifty percent (50%) of all registered landowners or those
occupying land within five hundred feet (500') of the proposed kennel who
agree to the establishment of the kennel. The petition shall contain, among
other items of information, the number and species of dogs intended to be
kept on the premises, whether the yard or kennel area is or will be fenced
and whether the dogs would be raised for breeding purposes. Upon the
receipt of the petition and license application, the Clerk/Administrator shall
present the petition and application to the City Council for their
consideration. (Ord. 696, 4-22-02; Ord. 774, 8-14-06)
Discussion
In the past, a Conditional Use Permit approval and a Public Hearing before the City
Council was required for a Residential Kennel License. This requirement was changed
when Ordinance 774 was passed on August 14, 2006, by the City Council. Residents
who wish to request a Residential Kennel License are now required to submit a petition
signed by more than fifty percent (50%) of all registered landowners or those occupying
the land within five hundred feet (500') who agree to the establishment of the kennel
and present the petition and application to Staff for City Council approval. There is no
Item 08B
March 24, 2014, City Council Meeting
Page 2
longer a requirement for a resident to go through the Conditional Use Permit and Public
Hearing process.
Staff received the necessary application materials, fees, and the petition was signed by
more than 50% of the residents within a 500 feet radius of 7063 Knollwood Drive. The
petition was verified by staff, and the petition is valid.
Ms. Wysong assured Staff that she will be notifying the City when she officially adopts
the dog. Staff will be following up with Ms. Wysong to ensure that the adoption
occurred, and the Pit Bull is properly licensed in accordance with the City Code. This
Residential Kennel license is contingent on licensing of this dog.
Recommendation
Staff recommends approval of Resolution 8236, approving a Residential Kennel License
located at 7063 Knollwood Drive in Mounds View for Debra Wysong contingent on
adoption and licensing of the third dog.
Respectfully submitted,
004AU"Ayd--�
Desaree Crane
RESOLUTION NO. 8236
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING A RESIDENTIAL KENNEL LICENSE LOCATED AT
7063 KNOLLWOOD DRIVE FOR DEBRA WYSONG
WHEREAS, Debra Wysong has applied for a Residential Kennel License located
at 7063 Knollwood Drive; and
WHEREAS, Debra Wysong currently owns two dogs; and
WHEREAS, both dogs are licensed with the City in accordance with the Mounds
View City Code, and the property is currently fenced; and
WHEREAS, Ms. Wysong will soon be adopting a third dog, a male neutered Pit
Bull, from a rescue organization; and
WHEREAS, according to Ms. Wysong, adoption of this dog is contingent on
receiving an approved Residential Kennel License from the City; and
WHEREAS, the appropriate paperwork, petition and fees have been submitted to
the City; and
WHEREAS, Staff will be following up with Ms. Wysong to ensure that the
adoption occurred and the Pit Bull is properly licensed in accordance with the City
Code; and
WHEREAS, the petition does contain signatures of more than 50% of all
registered landowners or those occupying the land within five hundred feet (500') of
7063 Knollwood Drive; and
WHEREAS, this license will expire on June 30, 2014.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council
does grant a Residential Kennel License to Debra Wysong located at 7063 Knollwood
Drive contingent on adoption and licensing of the third dog.
NOW, THEREFORE, BE IT FURTHER RESOLVED that this license will expire
on June 30, 2014.
Resolution 8326
Page 2
Adopted this 24TH day of March, 2014.
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(seal)
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING JUST AND CORRECT
CLAIMS AGAINST CITY FUNDS
WHEREAS, the City of Mounds View, pursuant to Minnesota Statute
412.141, has full authority over the financial affairs of the City and;
WHEREAS, the City Council has reviewed the claim numbers:
17828 throueh 17838 in the amount of $ 57,568.94
134323 through 134398 in the amount of $ 180,267.23
TOTAL AMOUNT OF CLAIMS PRESENTED $ 237,836.17
And has found said claims to be just and correct;
It was moved that the City Council of Mounds View hereby approve the
attached list of claims dated 3/25/2014 by the vote ayes nays.
(i--g--
Vinance Director
3/13/2014 9:11 AM DIRECT PAYABLES CHECK REGISTER
PACKET: 01208 APRIL HEALTH/DENTAL INS
VENDOR SET: 01 City of Mounds View
HANK: PYBNK Western Bank
VENDOR 1. D.
-----------------
H3000
I-46310724
NAME
----------------------
Health Partners
Health Partners
CHECK CHECK
TYPE DATE
-------------------
R 3/13/2014
++ H A N K T O T A L S '+
NOH
DISCOUNTS
REGULAR CHECKS:
1
0.00
HANDWRITTEN CHECKS:
0
0.00
PRE -WRITE CHECKS:
0
0.00
DRAFTS:
0
0.00
VOID CHECKS:
0
0.00
NON CHECKS:
0
0.00
CORRECTIONS:
0
0.00
BANK TOTALS:
1
0.00
PAGE: 1
CHECK CHECK
DISCOUNT AMOUNT NOH AMOUNT
------------------------------------------------------
32,031.47 017828 32,031.47
CHECK AMT
TOTAL APPLIED
32,031.47
32,031.47
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
32,031.47 32,031.47
3/18/2014 10:07 AM
PACKET: 01210 PYRL 03/20/2014 - 8
VENDOR SET: 01 City of Mounds View
BANK: PYBNK Western Bank
DIRECT PAYABLES CHECK REGISTER
q r-) PAGE: 1
CHECK CHECK CHECK
VENDOR I. D. NAME TYPE DATE DISCOUNT AMOUNT NO#
________________________________________________________________
CHECK
AMOUNT
--------------
-----------------
A3035
-----------------------
AFLAC
1-51020140320 RD103 AFLAC
R
3/20/2014
154.89
017829
I-52020140320 M103 AFLAC
R
3/20/2014
9.97
017829
164.86
M1025
Madison National
Life
I-61020140320 #10805 LTD
R
3/20/2014
744.70
017830
744.70
M6321
MN Benefit Association
I-60020140320 MNBF Ins
R
3/20/2014
15.78
017831
15.78
M7152
MN Child Support
Payment Center
I-99520140320 Case #0015244278
KIRK LEITCH
R
3/20/2014
1,079.08
017832
1,079.08
M7156
PIN Child Support
Payment Center
I-99020140320 #001511549601 BLAINE
BACKES
R
3/20/2014
189.66
017833
189.66
P9250
Public Employees
Retirement Ass
I-00120140320 PERA 643400
R
3/20/2014
9,179.93
017834
I-00220140320 PERP 643400
R
3/20/2014
13,189.76
017834
I-01020140320 DCP 643400
R
3/20/2014
147.50
017834
22,517.19
*VOID*
017835 VOID CHECK
V
3/20/2014
017835
**VOID**
*VOID*
017836 VOID CHECK
V
3/20/2014
017836
**VOID**
R0896
MH Child Support
I-99820140320 Case #14080268
Payment Ctr.
DARRELL MEYER
R
3/20/2014
331.37
017837
331.37
54107
Secure Benefits
Systems Corp -
1 -50020140320 Flex Medical
R
3/20/2014
152.53
017838
I-50320140320 Flex Daycare
R
3/20/2014
342.30
017838
494.83
*+ B A N K T O T A L S **
NO#
DISCOUNTS
CHECK AMT
TOTAL APPLIED
REGULAR CHECKS:
8
0.00
25,537.47
25,537.47
HANDWRITTEN CHECKS:
0
0.00
0.00
0.00
PRE -WRITE CHECKS:
0
0.00
0.00
0.00
DRAFTS:
0
0.00
0.00
0.00
VOID CHECKS:
2
0.00
0.00
0.00
NON CHECKS:
0
0.00
0.00
0.00
CORRECTIONS:
0
0.00
0.00
0.00
BANK TOTALS:
10
0.00
25,537.47
25,537.47
03-20-2014 10:28 AM
C 0 U N C I L R E P O R T
1
3rdPAGE:
DEPARTMENT FUND
VENDOR NAME
DATE
DESCRIPTION
AMOUNT
City Council GENERAL FUND
League of Minnesota Cities Ins. Trust
3/02/14
Workers Compensation
27.73
TOTAL:
27.73
City Administrator GENERAL FUND
League of Minnesota Cities Ins. Trust
3/02/14
Workers Compensation
366.92
Verizon Wireless
3/18/14
City Admin Phone
57.10
'
TOTAL:
424.02
Finance GENERAL FUND
League of Minnesota Cities Ins. Trust
3/02/14
Workers Compensation
318.23
TOTAL:
318.23
Central Services - GENERAL FUND
Optum Health
2/26/14
Feb Admin Fee
59.25
S & T Office Products, Inc.
3/04/14
PD Office Supplies
3.97
3/07/14
PD Office Products
3.40
3/07/14
PW Office Supplies
5.75
Springsted, Inc.
3/11/14
CC Retreat, Prof Ser Feb,
1,500.00
Star Tribune
2/28/14
Economic Developments
581.00
TOTAL:
2,153.37
Community Development GENERAL FUND
League of Minnesota Cities Ins. Trust
3/02/14
Workers Compensation
544.25
10,000 Lakes Chapter
3/18/14
Memberhsip Fee S. Thorpe
95.00
10,000 Lakes Chapter of ICC
3/18/14
Steve Thorpe
220.00
TOTAL:
859.25
Police GENERAL FUND
Car Unlock Tools.com
3/11/14
Big Easy Air Wedge
34.90
League of Minnesota Cities Ins. Trust
3/02/14
Workers Compensation
14,268.16
Minneapolis Finance Department
3/11/14
APS Annual QO User Access
204.00
MN Bureau of Criminal Apprehension
1/22/14
CE Course Brian Schultes
285.00
Ramsey County
2/26/14
Feb 911 Dispatch Services
8,409.59
Xcel Energy
2/28/14
Sirens
26.06
TOTAL:
23,227.71
Fire GENERAL FUND
Spring Lake Park Fire Department
12/18/13
J. Anderson Sept, Oct, Nov
3,875.00
TOTAL:
3,875.00
Park Maintenance GENERAL FUND
Cottons, Inc.
3/04/14
PW #443 Fuel Filter
18.98
Davis Equipment Corporation
3/05/14
PW #445 Oil Filters
56.31
G & K Services - St. Paul
3/05/14
Uniforms & Clothing
6.19
3/05/14
Mats & Towels
4.97
3/12/14
Uniforms & Clothing
8.66
3/12/14
Mats & Towels
4.97
League of Minnesota Cities Ins. Trust
3/02/14
Workers Compensation
1,822.01
Xcel Energy
2/28/14
Greenfield Park/Tennis
36.32
2/28/14
Silver View Park -Electric
166.89
2/28/14
Lambert Park -Electric
0.00
2/28/14
Random Park Electric
82.63
2/28/14
Warming House -Electric
12.16
2/28/14
Hillview Park Warming-Elec
142.11
2/28/14
Hillview Park Warming -Gas
426.64
2/28/14
Random Park -Gas
226.47
2/28/14
2815 Ardan-Electric
77.20
2/28/14
2815 Ardan-Gas
326.72
2/28/14
5590 Quincy St. -Electric
12.53
2/28/14
Lambert Park -5324 Jackson-
386.17
2/28/14
Lambert Park -5324 Jackson-
632.61
TOTAL:
4,450.54
03-20-2019 10:28 AM
C 0 U N C I L R E P O R T PAGE: 2
VENDOR NAME
DATE DESCRIPTION
AMOUNT
DEPARTMENT FUND
Works Admin GENERAL FUND
First Advantage INS Occ. Hlth Solution
2/28/19 Drug Test
58.00
.c
League of Minnesota Cities Ins.
Trust
3/02/19 Workers Compensation
459.77
MCI Occupational Health
2/28/14 DOT Drug Screen & Exam
106.00
TOTAL:
623.77
FUND
Beisswenger's Do It Best
3/06/14 City Hall Clock Hardware
8.98
Bldg/Grnds Maintenance GENERAL
22.26
G & K Services - St. Paul
3/05/14 Mat, Med Gray
3/05/14 Uniforms & Clothing
1.55
3/05/14 Mats & Towels
1.24
3/12/14 Uniforms & Clothing
2.16
3/12/14 Mats & Towels
1.24
3/12/14 Mat, Med, Gray
22.26
League of Minnesota Cities Ins.
Trust
3/02/14 Workers Compensation
160.24
Menards
2/28/14 Ballast
28.99
3/03/14 County License Fee May -Apr
139.96
Ramsey County
Surplus Services
2/28/14 Storage Locker
40.00
Wil-Kil
2/25/14 Prior Invoice Sales Ta.
3.88-
2/25/14 Wil-Kil
54.50
2/28/14 Maintenance Garage-Electri
574.56
Xcel Energy
2/28/14 Maintenance Garage -Gas
1,857.97
2/28/14 City Ball -Gas
2,623.67
2/28/14 City Hall -Electric
1,530.40
2/28/14 City Hall -Electric
32.89
TOTAL:
7,098.94
GENERAL FOND
Crysteel Truck Equipment, Inc.
2/18/14 PW #137 Cougar Vibrator
845.00
^quip Maintenance
52.96
Cutter Sales
3/05/14 Hose, Swivel Etc.
Factory Motor Parts Co.
2/14/14 Switch
148.71-
2/26/14 Stock Batteries
349.84
2/27/14 Pro Batt.
274.16-
2/27/14 PW #428 Battery
139.71
2/25/14 Stock Air Cleaner
26.88
2/25/14 Pw #137 Joystick Boot Cove
60.48
Force America, Inc.
2/24/14 CD #510
165.00
Freeway Towing
Friendly Chevrolet, Inc.
3/05/14 PD #022 Nozzle
56.32
G & K Services - St. Paul
3/05/14 Uniforms & Clothing
3.71
3/05/14 Mats & Towels
2.98
3/12/14 Uniforms & Clothing
5.20
3/12/14 Mats & Towels
2.98
I State Truck Center
2/25/14 PW #145 Belt -
61.10
League of Minnesota Cities Ins.
Trust
3/02/14 Workers Compensation
406.90
Mark's Welding & Fabricating
3/13/14 PW #481 Truck Bed Repair
150.00
2/26/14 CD 9150 Automatic Trans F1
185.94
Midway Ford Company
O'Reilly Auto Parts
2/27/14 Funnel
4.99
Racks Industries, Inc.
2/26/14 PW 9147 Laverne Black Nerf
188.10
Titan Machinery
2/28/14 PW #123 Bulb
118.54
Viking Industrial Center
2/26/14 Disposable Nitrile Gloves
12.45
TOTAL:
2,416.21
Mgmt GENERAL FOND
G & K Services - SL Paul
3/05/14 Uniforms & Clothing
6.19
Street Pavement
3/05/14 Mats & Towels
4.97
11
3/12/14 Uniforms & Clothing
8.66
3/12/14 Mats & Towels
4.97
League of Minnesota Cities Ins.
Trust
3/02/14 Workers Compensation
1,781.06
TOTAL:
1,805.85
03-20-2014 10:28 AM C O U N C I L R E P O R T PAGE: 3
DEPARTMENT FUND VENDOR NAME DATE DESCRIPTION AMOUNT
Snow & Ice Control GENERAL FUND
Crysteel Truck Equipment, Inc.
2/28/14
PW #246 Control Pad V-Blad
20.70
Envirotech Services, Inc.
2/24/14
Road Salt
3,809.93
G & K Services - St. Paul
3/05/14
Uniforms & Clothing
6.81
3/05/14
Mats & Towels
5.47
3/12/14
Uniforms & Clothing
9.52
3/12/14
Mats & Towels
5.47
League of Minnesota Cities Ins.
Trust
3/02/14
Workers Compensation
1,530.21
Little Falls Machine, Inc.
3/05/14
PW #124 Plow Assembly
826.25
Tri State Bobcat
2/27/14
2014 Bobcat Angle Broom
4,208.88
Yocum Oil Company, Inc.
2/27/14
Yocum 011 Company, Inc.
1,759.00
TOTAL:
12,182.24
Street Sign Maintenanc GENERAL FUND
G & K Services - St. Paul
3/05/14
Uniforms & Clothing
2.47
3/05/14
Mats & Towels
1.99
3/12/14
Uniforms & Clothing
3.46
3/12/14
Mats & Towels
1.99
League of Minnesota Cities Ins.
Trust
3/02/14
Workers Compensation
547.15
Seel Energy
2/28/14
Traffic Signal -5510 Quincy
34.64
2/28/14
Traffic Sig. -2234 Hwy.10-E
34.84
2/28/14
Traff.Sig.-2800 Hwy.10-Ele
24.20
2/28/14
Traffic Sig. -2399 Hwy. 10
38.70
2/28/14
Traffic Sig. -2428 Hwy. 10-
39.34
TOTAL:
728.98
Convention/Visitor Bur GENERAL FUND
City of Blaine
3/13/14
Feb Hotel Tax Days Inn
1,407.04
TOTAL:
1,407.04
Recreation Cable
League of Minnesota Cities Ins.
Trust
3/02/14
Workers Compensation
94.47
TOTAL:
94.47
Police Forfeiture
SEEMS, INC.
2/25/14-5
Clocks, Night/Rear Sight
2,045.00
3/12/14
5 Used Guns
1,275.00
-
TOTAL:
770.00
Economic Development Econ Dev Authority
Ehlers
3/10/14
OSA Con£irm.Decertified Di
175.00
League of Minnesota Cities Ins.
Trust
3/02/14
Workers Compensation
128.32
Stantec Consulting Services, Inc.
2/28/14
Feb Consulting Services
1,289.99
TOTAL:
1,593.31
Recreation Community Center 0
Architect Mechanical, Inc.
2/21/14
Chg Filters on RTUs
1,050.00
2/28/14
Repair,RTU47 Blowing Cool
250.00
Beisswenger's Do It Best
3/03/14
Corner Iron Galy. E -Z Togg
12.98
3/04/14
Blade, Knife, Driver, Dril
23.45
3/05/14
Gorillie Tape
2.49
3/07/14
Sec T -Star
9.58
Equipment Distribution Management,
Inc
3/05/14
Sidewalk Power Broom
73.50
G & K Services - St. Paul
3/05/14
Mat, Wetmop, etc.
70.39
3/12/14
Mat, Wetmop, Tablecloth
60.39
3/05/14
Uniforms & Clothing
4.64
3/05/14
Mats & Towels
3.73
3/12/14
Uniforms & Clothing
6.49
3/12/14
Mats & Towels
3.73
League of Minnesota Cities Ins.
Trust
3/02/14
Workers Compensation
560.69
Menards
2/26/14
Glue, Swiffer Duster etc.
27.33
2/27/14
Hangers
12.23
3/05/14
Kitchen Gas Pipe Fittings
10.36
03-20-2014 10:28 AM C O U N C I L R E P O R T PAGE: 4
DEPARTMENT FUND VENDOR NAME
DATE
DESCRIPTION
AMOUNT
Northern Sanitary Supply
2/28/14
Holder, Handle
70.80
Xcel Energy
2/28/14
Community Center -Electric
1,661.84
364.96
2/28/14
Community Center -Gas
2,797.48
2/28/14
Community Center -Electric
2,320.53
Recreation Lakeside Park
TO'T'AL:
9,032.63
YMCA Community Center
O BSN Sports
3/05/14
Basketball Hoop - Gym
280.79
United Rentals (North America),
Inc.
3/13/14
Gym Light Bulb Replacement
364.96
TOTAL:
645.75
Recreation Lakeside Park
League of Minnesota Cities Ins.
Trust
3/02/14
Workers Compensation
36.43
Meal Energy
2/28/14
Lakeside Shelter -Electric
256.78
2/28/14
Lakeside Pk.3030 Hillview-
30.58
TOTAL:
323.79
Recycling Recycling Grant
League of Minnesota Cities Ins.
Trust
3/02/14
Workers Compensation
17.73
TOTAL:
17.73
Street Pavement Mgmt Park Dedication
Central Sandblasting Co., Inc.
3/04/14
New Garbage Cans
3,000.00
TOTAL:
3,000.00
Community Development Special Projects
Master Technology Group
3/17/14
Labor/Material Data Public
2,792.11
TOTAL:
2,792.11
Administration Water
League of Minnesota Cities Ins.
Trust
3/02/14
Workers Compensation
77.70
TOTAL:
77.70
Uy Distribution Water
American Public Works Assn.
2/27/14
2014 Nat'l PW Week Poster
64.50
Beisswenger's Do It Best
3/13/14
Split Key Ring
0.19
Crysteel Truck Equipment, Inc.
2/26/14
Multi Pt. D Ring Latch
83.70
ECM - Specialty Pubs
3/07/14
Bids 2MG Ground Reservoir
100.47
Finance and Commerce
3/06/14
Bids 2014 2MG Ned Reservoi
152.48
G & K Services - St. Paul
3/05/14
Uniforms & Clothing
11.76
3/05/14
Mats & Towels
9.44
3/12/14
Uniforms & Clothing
16.45
3/12/14
Mats & Towels
9.44
Gopher State One -Call, Inc.
2/28/14
Tickets
12.38
2/28/14
Tickets
7.98
League of Minnesota Cities Ins.
Trust
3/02/14
Workers Compensation
2,197.95
Menards
3/03/14
Fitting Supplies
50.53
3/04/14
Wagner HT350 Var Temp HT
39.00
MN Dept of Health
2/28/14
Timothy Fredberg
23.00
Municipal Builders
3/04/14
WTP#1 Valve Replacement
3,650.00
Dave Perkins Contracting, Inc.
2/28/14
3016 Woodale Drive
4,531.00
Michael Schnur
2/28/14
Mike Schnur
15.00
Xcel Energy
2/28/14
Well #4 -Gas
105.72
2/28/14
Well #6 -Gas
335.93
2/28/14
Booster Station -Gas
255.74
2/28/14
Well #5 -Gas
26.00
2/28/14
Well #3 -Gas
463.67
2/28/14
Well 112 -Gas
198.88
2/28/14
Well #2 -Gas
0.00
TOTAL:
1.2,361..21.
Nater Production Water
Instrumental Research, Inc.
2/27/14
Water Testing Feb
80.00
Xcel Energy
2/28/14
Booster Station Load -Elect
562.68
03-20-2014 10:28 AM C O U N C I L R E P O R T PAGE: 5
DEPARTMENT FUND VENDOR NAME DATE DESCRIPTION AMOUNT
2/28/14 Well #5 Load -Electric
1,127.22
2/28/14 Well #6 Load -Electric
4,314.53
2/28/14 Well #4-Elec.
44.32
2/28/14 Well #1 -Electric
146.45
2/28/14 Well #2 -Electric
236.35
TOTAL:
6,511.55
Wastewater League of Minnesota Cities Ins.
Trust
3/02/19 Workers Compensation
7.70
Administration
TOTAL:
77.70
Utility Distrbution
Wastewater Fastenal Company
2/28/14 Hardware
8.01
Flexible Pipe Tool Company
2/28/14 Grease, 0 -Ring, Cord Etc
51.00
G & K Services - St. Paul
3/05/14 Uniforms & Clothing
11.76
3/05/14 Mats & Towels
9.44
3/12/14 Uniforms & Clothing
16.45
3/12/14 Mats & Towels
9.44
Gopher State One -Call, Inc.
2/28/14 Tickets
12.37
2/28/14 Tickets
7.97
Grainger
2/28/14 Camera Van
56.48
League of Minnesota Cities Ins.
Trust
2/28/14 C0020706 J. Wienke
2,129.07
3/02/14 Workers Compensation
2,067.05
Metro Council Environmental Serv.Div.
3/04/14 April Wastewater Service
66,547.33
MN Pollution Control Agency
2/28/14 Wastewater Op Cert. Progra
23.00
Peter Szurek
2/28/14 Pete Szurek
239.44
Xcel Energy
2/28/14 Lift Station #1 -Electric
70.78
2/28/14 Lift Station #2
159.83
TOTAL:
73,419.42
Lighting
Street Lighting League of Minnesota Cities Ins.
Trust
3/02/14 Workers Compensation
5.48
Street
2/28/14 Street Light -8228 Sp.Lk.Rd
12.06
Xcel Energy
2/28/14 2650 Hwy.10-Electric
198.06
2/28/14 2530 Hwy.10-Electric
148.63
2/28/14 2383 Hwy.10-Electric
142.56
2/28/14 2699 Hwy.10-Electric
149.32
2/28/14 2221 Hwy.10-Electric
129.35
2/28/14 2551 Highway 10 -Electric
121.43
2/28/14 2547 Highway 10 -Electric
124.35
2/28/14 Street Lighting
5,208.91
TOTAL:
6,240.15
Surface Water
Surface Water G & K Services - St. Paul
3/05/14 Uniforms & Clothing
5.88
3/05/19 Mats & Towels
4.72
3/12/14 Uniforms & Clothing
8.23
3/12/14 Mats & Towels
4.72
League of Minnesota Cities Ins.
Trust
3/02/14 Workers Compensation
1,401.89
University of Minnesota
3/15/14 Plants/Stormwater Design P
39.50
TOTAL:
1,464.94
Surface Water G & K Services - St. Paul
3/05/14 Uniforms & Clothing
0.91
Street Cleaning
0.76
3/05/14 Mats & Towels
3/12/14 Uniforms & Clothing
1.31
3/12/14 Mats & Towels
0.76
League of Minnesota Cities Ins.
Trust
3/02/14 Workers Compensation
232.4
-
TOTAL:
236.20
03-20-2019 10:28 AM
C 0 U N C I L R E P 0 R T PAGE: 6
DEPARTMENT FUND
VENDOR NAME DATE DESCRIPTION AMOUNT
FUND TOTALS =----- -- ---- -
100 GENERAL FUND
210 Cable
225 Forfeiture
230 Econ Dev Authority
252 Community Center Oper
255 Lakeside Park
290 Recycling Grant
451 Park Dedication
480 Special Projects
700 Water
730 Wastewater
740 Street Lighting
745 Surface Water
GRAND TOTAL:
TOTAL PAGES: 6
61,598.88
94.47
770.00
1,593.31
9,678.38
323.79
17.73
3,000.00
2,792.11
18,950.46
73,497.12
6,240.15
1,701.14
/ 6
180,257.54 7Q;`�6 I /�6 197.04
3/20/2014 1:40 PM DIRECT PAYABLES CHECK REGISTER
PACKET: 01216 AP 3/25/14
VENDOR SET: 01 City of Mounds View
BANK: MONK US Bank
CHECK CHECK
VENDOR I.D. NAME TYPE DATE
---------------------------------------------------------------------------
F6010 Force America, Inc.
I -01421810-A PW #137 Mini Joystick Boot Cov R 3/25/2014
** B A N K T O T A L S **
NO#
DISCOUNTS
REGULAR CHECKS:
1
0.00
HANDWRITTEN CHECKS:
0
0.00
PRE -WRITE CHECKS:
0
0.00
DRAFTS:
0
0.00
VOID CHECKS:
0
0.00
NON CHECKS:
0
0.00
CORRECTIONS:
0
0.00
BANK TOTALS:
1
0.00
PAGE: 1
CHECK CHECK
DISCOUNT AMOUNT NO# AMOUNT
70.17 134398 70.17
CHECK AMT
TOTAL APPLIED
70.17
70.17
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
70.17
70.17
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PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL
CITY OF MOUNDS VIEW
RAMSEY COUNTY, MINNESOTA
Regular Meeting
January 27, 2014
Mounds View City Hall
2401 Highway 10, Mounds View, MN 55112
7:00 P.M.
1. MEETING IS CALLED TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller
NOT PRESENT: None.
4. APPROVAL OF AGENDA
A. Monday, January 27, 2014, City Council Agenda.
MOTION/SECOND: Mueller/Gunn. To Approve the Monday, January 27, 2014, agenda as
presented.
Ayes — 5 Nays — 0 Motion carried.
5. PUBLIC INPUT
None.
6. SPECIAL ORDER OF BUSINESS
A. Resolution 8202, a Resolution of Appreciation for Fire Fighter Rian Crooks.
Mayor Flaherty read a Resolution of Appreciation commending Fire Fighter Rian Crooks for his
20 years of dedicated service to the City of Mounds View, Blaine, Spring Lake Park Volunteer
Fire Department.
Rian Crooks thanked the City for their support over the years. He then introduced his family to
the Council. A round of applause was offered by all in attendance.
B. First Quarter SBM Fire Department Report — Verbal Report by Nyle
Zilunund.
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Mounds View City Council January 27, 2014
Regular Meeting Page 2
Fire Chief Nyle Zikmund provided the Council with a report on the 1st quarter activities that took
place at the SBM Fire Department. He then reviewed the number and type of calls for service in
Mounds View. He commented his department has a very low percentage of injury, which was
reflected in the department's budget. He discussed the new program that had begun at the high-
density apartment complexes to improve home safety.
Fire Chief Zikmund applauded Mr. Crooks for his 20 years of service.
Council Member Mueller asked how the severe cold of this winter would affect fire fighters
when responding to a fire. Fire Chief Zikmund stated subzero temperatures were extremely
challenging and miserable because everything freezes.
Council Member Mueller questioned how members of the community could become volunteer
fire fighters. Fire Chief Zikmund encouraged residents to contact the Fire Department or to visit
the SBM website.
7. COUNCIL BUSINESS
A. Second Reading and Adoption of Ordinance 885, Amending Chapter 512 of
the City Cigarette and Tobacco Code by Adding Language Relating to
Electronic Cigarettes (E -Cigarettes).
Assistant City Administrator Crane requested the Council waive the Second Reading and adopt
an Ordinance amending Chapter 512 of the City Cigarette and Tobacco Code by adding language
related to Electronic Cigarettes. She reported the Council held the First Reading of this
Ordinance on January 13, 2014.
Council Member Mueller asked if E -Cigarettes could be sold out of a mobile truck. Assistant
City Administrator Crane indicated this was not allowed as a licensed facility was required.
MOTION/SECOND: Gunn/Mueller. To Waive the Second Reading and Adopt Ordinance 885,
Amending Chapter 512 of the City Cigarette and Tobacco Code by Adding Language Relating to
Electronic Cigarettes (E -Cigarettes) and publish an Ordinance summary.
ROLL CALL: Guim/Hull/Meehlhause/Mueller/ Flaherty.
Ayes — 5 Nays — 0 Motion carried.
B. Resolution 8205, Longview Estates Variance Extension, Marty Harstad.
Planning Associate Heller requested the Council consider a variance extension for the Longview
Estates Subdivision. She reported the owners have wanted to subdivide the property and build
homes; however, the work had yet to be completed. For this reason, a one-year extension has
been requested.
Marty Harstad, applicant, apologized for the delay stating Rice Creek Watershed has changed
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Mounds View City Council January 27, 2014
Regular Meeting Page 3
some of their regulations and his land had to be re -delineated. He commented that buckthorn
was now considered an aquatic species, which was leading to further delays. He indicated he had
buyers in hand and that once the issues were resolved with Rice Creek he hoped to begin
Longview Estates.
Mr. Harstad then provided the Council with an update on the Red Oak Estates project.
Mayor Flaherty thanked Mr. Harstad for the update.
MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8205,
Longview Estates Variance Extension, Marty Harstad.
Ayes — 5 Nays — 0 Motion carried.
C. Resolution 8206, Wetland Alteration Permit for a deck at Edgewood Middle
School.
Planning Associate Heller explained Edgewood Middle School was requesting a wetland
alteration permit to allow for the construction of an outdoor classroom, which would be held on
an elevated deck in the wetland. She explained the school has received permits from the Rice
Creels Watershed and DNR. She reported the City had no objections and recommended approval
of the wetland alteration permit.
Council Member Mueller appreciated the opportunity that the school was taking by proposing to
have an outdoor classroom and to take advantage of the natural landscape surrounding the
school. She questioned if the property was protected, or if neighbors would be able to walk onto
the school grounds. Nathan Johnson, teacher at Edgewood Middle School, explained the design
was extremely basic and no heightened security measures would be taken. He commented the
decking and benches would serve as an observation area. He understood the residents used the
trails behind the school and would not be kept from the area. Planning Associate Heller reported
the deck would not be visible from the surrounding properties.
Mayor Flaherty was pleased with the proposed outdoor classroom stating it would fit in well with
the STEAM initiative. He asked who would be building the deck. Mr. Johnson explained the
school received a grant and would be bidding the project out to a licensed contractor.
Mayor Flaherty suggested the students be involved in the construction project as it would provide
for great teaching moments for the students.
Council Member Gunn commented that Irondale High School had a wonderful workshop teacher
and may be another resource available to the school.
MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8206,
Wetland Alteration Permit for a deck at Edgewood Middle School.
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Mounds View City Council January 27, 2014
Regular Meeting Page 4
Ayes — 5 Nays — 0 Motion carried.
D. Resolution 8203, Approving Transfers Between Funds for 2013.
Finance Director Beer discussed several proposed transfers between fands for 2013 with the
Council. He recommended approval of the transfers.
Council Member Meehlhause asked if TIF District 1 still had remaining funds. Finance Director
Beer stated there would be no remaining funds in this district after the transfer.
Council Member Meehlhause was pleased with the growing popularity and use of the
Community Center. He was proud of the work completed by staff as this facility was becoming a
viable part of the community.
MOTION/SECOND: Hull/Mueller. To Waive the Reading and Adopt Resolution 8203,
Approving Transfers Between Funds for 2013.
Ayes — 5 Nays — 0 Motion carried.
E. Resolution 8208, Authorizing KLM Engineering, Inc. to Perform
Engineering Design Services and Prepare Bidding Documents for
Rehabilitation of 2 -MG Ground Reservoir.
Public Works Director DeBar stated in September of 2013, KLM was hired to inspect the City's
ground reservoir. This work was completed in coordination with Inspec. He explained the
reservoir was constructed in 1968. Issues with the ground reservoir were detected and
rehabilitation was necessary.
Public Works Director DeBar discussed the condition of the reservoir in farther detail with the
Council and discussed the necessary improvements. He estimated the rehabilitation expenses to
be $407,100. He anticipated this number could increase by another $200,000 to properly seal the
roof of the reservoir. He explained that after the repairs were made the reservoir would last
another 30-40+ years. Staff recommended the Council authorize KLM Engineering, Inc. to
perform engineering design services and prepare bidding documents for the rehabilitation of the
ground reservoir. He reported this engineering work would cost the City $9,500.
Council Member Mueller thanked staff for the detailed report presented to the Council. She
asked how long the rehabilitation project would take. Public Works Director DeBar estimated
the project would take six to eight weeks and the work could begin any time as the tank was
currently empty.
Council Member Mueller questioned if maintenance would be continued on the reservoir on a
routine basis after rehabilitation work was completed. Public Works Director DeBar stated this
was the case, and routine inspections would also be completed on the water tower. He
anticipated the water tower would be inspected every three to five years.
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Mounds View City Council January 27, 2014
Regular Meeting Page 5
Mayor Flaherty questioned what changed in the scope of work between November and January.
Public Works Director DeBar stated the project began with a simple reroof of the facility while
addressing the masonry work and the booster station. However, the focus has shifted to properly
rehabilitating the reservoir.
Mayor Flaherty asked why the estimated expense has increased $50,000 from November to
January. Public Works Director DeBar explained the interior coating for the steal was added and
the exterior improvement expense had increased. He reviewed the other line items that had
increased from the original estimate.
Mayor Flaherty inquired what other items could drive up the expense of the repairs. Public
Works Director DeBar stated if any additional leakage was found, repairs would have to be made
and this could add to the expense.
Council Member Meehlhause questioned how the City would cover the expense of the project if
it came in higher than anticipated. Public Works Director DeBar stated he would have to speak
with his staff and could shift around expenses if necessary to cover the proposed rehabilitation
project. Finance Director Beer discussed the balance of the Enterprise Fund noting this could be
an option for the Council.
MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8208,
Authorizing I{LM Engineering, Inc. to Perform Engineering Design Services and Prepare
Bidding Documents for Rehabilitation of 2 -MG Ground Reservoir.
Ayes — 5 Nays — 0 Motion carried.
F. Resolution 8209, Approving a Labor Agreement for 2014-2016 with Law
Enforcement Labor Services (LELS) Local 232 (Sergeants).
City Administrator Ericson stated the labor agreement with LELS Local 232 expired at the end of
2013. He indicated staff has been negotiating with the group and has reached an agreement on
terms for a three-year contract that would begin in 2014. He reviewed the minor changes within
the agreement with the Council. He reviewed the proposed wage increase and recommended
approval of the LELS labor agreement for Local 232 (Sergeants).
MOTION/SECOND: Gunn/Hull. To Waive the Reading and Adopt Resolution 8209,
Approving a Labor Agreement for 2014-2016 with Law Enforcement Labor Services (LELS)
Local 232 (Sergeants).
Council Member Mueller thanked staff for resolving and negotiating the labor contract with the
union so quickly in the new year. She found the agreement to be extremely fair.
Mayor Flaherty agreed stating he supported the agreement as well.
Mounds View City Council January 27, 2014
Regular Meeting Page 6
1 Ayes — 5 Nays — 0 Motion carried.
2
3 8. CONSENT AGENDA
4 A. Resolution 8204, in Support of Ramsey County Transportation Funding
5 Request.
6 B. Resolution 8210, Updating Policy on Unclaimed and Surplus Property.
7 C. Resolution 8207, Agreeing to Maintain a Proposed Sidewalk along County
8 Road H between Silver Lake Road and Edgewood Drive.
9 D. Resolution 8211, Approving a Residential Kennel License for Jennifer Bode
10 located at 3033 Woodale Drive in Mounds View.
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12 MOTION/SECOND: Mueller/Gunn. To Approve the Consent Agenda as presented.
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14 Ayes — 5 Nays — 0 Motion carried.
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16 9. JUST AND CORRECT CLAIMS
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18 Finance Director Beer answered the Council's questions related to claims.
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20 MOTION/SECOND: Mueller/Meehlhause. To Approve the Just and Correct Claims as
21 presented.
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23 Ayes — 5 Nays — 0 Motion carried.
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25 10. APPROVAL OF MINUTES
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27 None.
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29 11. REPORTS
30 A. Reports of Mayor and Council.
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32 Council Member Gunn stated there would be no school on Tuesday, January 28, 2014 due to the
33 extreme cold weather.
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35 Council Member Mueller commented the League of Minnesota Cities Conference for newly
36 elected and experienced officials would be held January 31, 2014 through February 1, 2014 at the
37 Earle Brown Complex in Brooklyn Center. Communication would be the focus of the event.
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39 Council Member Mueller stated the Ramsey County Dispatch Committee was meeting on
4o February 8th to discuss training results on the new CAD system.
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42 Council Member Mueller explained that Sergeant Wolf was seeking U14 girl soccer players for
43 the traveling Arsenal Extreme Soccer Team. Those interested were to contact Sergeant Wolf.
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Mounds View City Council January 27, 2014
Regular Meeting Page 7
Council Member Gunn reported the 1-35W Coalition would be meeting on Tuesday, January 28,
2014 at the Mounds View Community Center.
Mayor Flaherty stated he would try to attend this meeting.
Council Member Meehlhause reported he would be attending the League of Minnesota Cities
Conference.
Mayor Flaherty stated on January 23, 2014 he attended an Open House at Eurofins/DQCI in the
industrial park. He learned a great deal about the company at the open house and found
Eurofins/DQCI to have an impressive operation.
Mayor Flaherty indicated he would be attending a meeting with City Administrator Ericson on
January 27, 2014 along with the Ramsey County Commissioners to discuss the TCAAP
development.
B. Reports of Staff.
1. Citizen of the Year.
Assistant City Administrator Crane announced that staff was accepting applications for Citizen
of the Year. Applications were available at City Hall and on the City's website. The
applications were due on February 28, 2014. Eligibility requirements were reviewed and staff
noted the Citizen of the Year would be awarded at the March Town Hall meeting.
City Administrator Ericson reminded the Council the Home and Garden Show was held this past
Saturday and was well attended. The final numbers on the attendees would be provided to the
Council at a future meeting.
City Administrator Ericson reported the City Hall monument sign was under construction. He
stated an electrician was needed to complete the work.
City Administrator Ericson stated Metro Cities was holding a meeting on January 30, 2014
regarding the Supply and Demand on Water. He invited the entire Council to attend this
discussion.
City Administrator Ericson indicated a resident requested the City reconsider bee keeping as an
allowed use in Mounds View. He discussed a recent article in the Star Tribune. He stated if the
Council was interested this could be reviewed in further detail at a future work session meeting.
City Administrator Ericson reviewed the items that would be discussed at the February work
session meeting.
C. Reports of City Attorney.
City Attorney Riggs had nothing additional to report.
Mounds View City Council January 27, 2014
Regular Meeting Page 8
2 12. Next Council Work Session:
3 Next Council Meeting:
5 13. ADJOURNMENT
7 The meeting was adjourned at 8:45 p.m.
9 Transcribed by:
10
11 Heidi Guenther
12 TimeSaver Off Site Secretarial, Inc.
Monday, February 3, 2014, at 7:00 p.m.
Monday, February 10, 2014, at 7:00 p.m.
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PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL
CITY OF MOUNDS VIEW
RAMSEY COUNTY, MINNESOTA
Regular Meeting
February 10, 2014
Mounds View City Hall
2401 Highway 10, Mounds View, MN 55112
7:01 P.M.
1. MEETING IS CALLED TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller
NOT PRESENT: None.
4. APPROVAL OF AGENDA
A. Monday, February 10, 2014, City Council Agenda.
MOTION/SECOND: Mueller/Hull. To Approve the Monday, February 10, 2014, agenda as
presented.
Ayes — 5
5. PUBLIC INPUT
Nays — 0 Motion carried.
Kenneth Leason, 116 96a` Lane NE in Blaine, explained he wanted to bring a civil claim against
the City of Mounds View. He believed the City has misappropriated utility funds.
Finance Director Beer recommended these comments be directed to the City's Attorney.
Mayor Flaherty asked Mr. Leason to cease speaking and contact the City Attorney.
6. SPECIAL ORDER OF BUSINESS
A. Presentation by Representative Barb Yarusso
Representative Barb Yarusso presented the Council with information from the Legislature. She
discussed the items that had been discussed by the legislature over the past year, including the
sales tax exemption and increases to LGA. She reported a bonding request was made for the
roadway improvements around TCAAP, which benefit traffic in and around the City of Mounds
View. Further discussion ensued regarding the traffic issues along Highway 10. She asked for
comments or questions from the Council.
Mounds View City Council February 10, 2014
Regular Meeting Page 2
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2 Council Member Meehlhause requested further information on the street improvement district.
3 Representative Yarusso discussed how the proposed street improvement districts would impact
4 townhome developments with private roadways.
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6 Council Member Meehlhause recommended the County Road 10 roadway be renamed and the
7 signs be changed out by MnDOT when work was completed on County Road H.
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9 Mayor Flaherty agreed stating the surrounding communities have come together and have come
io to agreement on a new name for County Road 10.
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12 Council Member Mueller questioned what committees Representative Yarusso served on.
13 Representative Yarusso noted she served on the Energy, Environment and Natural Resources
14 Committee, the K-12 Education Committee and the Civil Law Committee. She further discussed
15 the issues that each of these committees would be addressing in 2014.
16
17 Mayor Flaherty asked how the State's surplus would be utilized. Representative Yarusso
18 indicated there were several competing ideas on how the surplus would be used. One option
19 would be to reduce business taxes. Other options include a cost of living increase to personal
20 care attendants or increased funding to transportation.
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22 Finance Director Beer discussed the new sales tax exemption law passed by the State indicating
23 there were still issues that needed to be resolved.
24
25 7. COUNCIL BUSINESS
26 A. Resolution 8212, Authorizing the Advertisement for a Part Time Economic
27 Development Specialist Position.
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29 City Administrator Ericson recalled that the City's Economic Development Specialist recently
30 resigned her position. He explained the job description for this position had been revised by
31 staff. He requested the Council authorize staff to advertise for a part time Economic
32 Development Specialist.
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34 Council Member Mueller recommended staff note within the Resolution that this position was
35 originally full time to ensure that future Council's are made aware that this position could shift
36 from part time to full time in the future, if the need were to arise. She wanted to be assured that
37 the City was properly staffed.
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39 Council Member Gunn understood this concern, however she did not want potential candidates
4o believing it was a guarantee that this position will go full time. She recommended the job
41 description and Resolution remain as submitted by staff.
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43 Mayor Flaherty agreed.
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45 MOTION/SECOND: Meehlhause/Gunn. To Waive the Reading and Adopt Resolution 8212,
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Mounds View City Council February 10, 2014
Regular Meeting Page 3
Authorizing the Advertisement for a Part Time Economic Development Specialist Position.
Ayes — 5 Nays — 0 Motion carried.
B. Resolution 8213, Approving Bidding Documents and Authorizing
Advertisement for Bids for 2014 Street and Utility Improvement Project -
Area G.
Public Works Director DeBar stated that the Street and Utility Improvement Project slated for
2014 was for Area G. He reported Stantec completed the construction plans. The total estimated
cost for Area G is $2,047,300, with $436,300 of this expense covered by MSA for Ardan
Avenue. He discussed the metro transit route along Ardan Avenue suggesting the Council
consider a sidewalk along this roadway given the level of pedestrian traffic. He reviewed the
utility improvements that would be included in the project. He further discussed the portion of
the City that would be included in this project and requested the Council approve the bidding
documents and authorize advertisement for bids. Staff hoped to have the project open for
bidding by March 12 th
.
Council Member Mueller asked if the Streets and Utility Committee supported a sidewalk along
Ardan Avenue. She recalled that a sidewalk was not recommended. Public Works Director
DeBar stated several of the homes along Ardan Avenue were very close to the right-of-way and
this was the main concern. He explained this was an important corridor in the Comprehensive
Plan. He reported an additional public feedback meeting could be held if the Council wanted to
include a sidewalk along Ardan Avenue.
Council Member Gunn questioned which side of the street the sidewalk would be located on.
Public Works Director DeBar recommended the sidewalk be located on the north side of Ardan
Avenue. He reviewed the proposed layout for the roadway noting a five foot bicycle lane and
sidewalk would be on the north side of Ardan Avenue, with a parking lane on the south.
Council Member Mueller expressed concern with the need for bicycle traffic to navigate safely
through the Long Lake Trail System in the City to get to the Long Lake Regional Park. She
understood that a great deal of pedestrian and bicycle traffic used Ardan Avenue to get from one
park to another in Mounds View.
Council Member Gunn supported the multi -use lane but not the addition of a sidewalk as this
would negatively impact several homeowners.
Council Member Meehlhause suggested the 14 homeowners on the north side of Ardan Avenue
be contacted to discuss the potential of a sidewalk.
Mayor Flaherty agreed with this suggestion. He recommended the Council approve the bidding
documents, but that the previous discussions by the Council and Street and Utility Commission
regarding Aidan Avenue be forwarded to the Council before making a final decision on the
sidewalk. Public Works Director DeBar stated this could be done noting a bid alternate may
Mounds View City Council February 10, 2014
Regular Meeting Page 4
1 have to be added to the bidding documents if a sidewalk were added. He commented the bid
2 dates could be pushed back if an alternate was added to the bidding documents.
3
4 Mayor Flaherty questioned how much a bid alternate would cost the City. Public Works Director
5 DeBar apologized for the late notice on this item and estimated this expense to be $5,000-10,000.
6 He discussed Rather how the City would go about adding a bid alternate to the bidding
7 documents.
8
9 MOTION/SECOND: Gunn/Meehlhause. To Waive the Reading and Adopt Resolution 8213,
10 Approving the revised Bidding Documents and Authorizing Advertisement for Bids for 2014
11 Street and Utility Improvement Project - Area G.
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13 Ayes — 5 Nays — 0 Motion carried.
14
15 8. CONSENT AGENDA
16
17 None.
18
19 9. JUST AND CORRECT CLAIMS
20
21 Finance Director Beer answered the Council's questions related to claims.
22
23 MOTION/SECOND: Gunn/Mueller. To Approve the Just and Correct Claims as presented.
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25 Ayes — 5 Nays — 0 Motion carried.
26
27 10. APPROVAL OF MINUTES
28 A. January 27, 2014, Closed Session #1
29
30 MOTION/SECOND: Mueller/Meehlhause. To Approve the January 27, 2014, Closed Session
31 #1 meeting minutes as presented.
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33 Ayes — 5 Nays — 0 Motion carried.
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35 B. January 27, 2014, Closed Session #2
36
37 MOTION/SECOND: Gunn/Mueller. To Approve the January 27, 2014, Closed Session #2
38 meeting minutes as presented.
9M
40 Ayes — 5 Nays — 0 Motion carried.
41
42 11. REPORTS
43 A. Reports of Mayor and Council.
44
Mounds View City Council February 10, 2014
Regular Meeting Page 5
1 Council Member Mueller reported the Mounds View Business Council would meet on
2 Wednesday, February 12`h at the Community Center at 7:30 a.m. She commented the Festival in
3 the Park Committee was still seeking volunteers. The next Festival in the Park Committee
4 meeting would be February 18, 2014 at 7:00 p.m. at City Hall.
5
6 Council Member Mueller explained that resident Lisa Ripley would be assisting the City in
7 writing a history of Mounds View from 1976 to 2010. Interviews would be held with key
8 residents. Those interested in assisting with this project are encouraged to contact City Hall.
9
to Council Member Meehlhause recognized the Irondale Cross Country Ski Teams.
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12 Council Member Gunn discussed an upcoming event for the Irondale Robotics Team.
13
14 B. Reports of Staff.
15 1. Police Department Annual Report
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17 Police Chief Kinney reviewed the 2013 Police Department Annual Report with the Council. He
18 discussed the crime statistics, noting arrests and burglaries were down, along with calls for
19 service. He reviewed the benefits of the DARE program along with the police presence at area
20 schools. He was proud to report that local businesses passed both their tobacco and alcohol
21 compliance checks last year.
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23 Police Chief Kinney provided comment on the Towards Zero Deaths campaign noting the
24 department had two saturation events each month. The program was funded by Federal dollars.
25 He reported the K-9 unit received a PD1 certification last summer and was pleased to report that
26 Officer Niko received a ballistics vest. He thanked the community for continuing to support the
27 K-9 unit.
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29 Police Chief Kinney discussed the staffing changes and new hires that occurred in 2013, stating
3o he was proud the department. He thanked each of his officers for filling in when needed and for
31 their assistance in training the new recruits. He explained Officer Darrel Meyer received a Life
32 Saving Award from the City of New Brighton for his assistance in resuscitating a young woman.
33
34 Mayor Flaherty appreciated the gun safety classes offered in the community noting there was a
35 large number of students enrolled each year.
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37 Council Member Gunn discussed a self defense class she attended which was taught by Officer
38 Keckheisen. She was impressed by instruction and involvement by the girls at the class.
39
40 Council Member Meehlhause questioned who would be stepping into the School Resource
41 Officer position. Police Chief Kinney explained that Officer Knitter has served as the SRO for
42 six years and would be returning to patrol. The department would be seeking a patrol officer that
43 was interested in serving in this capacity.
44
Mounds View City Council February 10, 2014
Regular Meeting Page 6
1 Council Member Mueller thanked Police Chief Finney for his thorough report. She questioned
2 what challenges the department would be facing in 2014. Police Chief Kinney stated training,
3 education and the stability of his staff would be key in 2014. In addition, the department would
4 hope to advance an officer to sergeant.
5
6 Mayor Flaherty requested farther information on the license plate readers with regard to data
7 privacy laws. Police Chief Kinney explained the department was drafting a policy noting all data
8 collected by the readers would be kept by the Mounds View Police Department for 90 days.
9 However, this was a hot topic and further direction may be provided by the State.
10
11 2. Review Position Description for Project Coordinator (Public Works)
12
13 Public Works Director DeBar explained an Engineering Project Coordinator position was being
14 proposed for the Public Works Department. He reviewed a drafted job description in detail with
15 the Council and requested comments.
16
17 Council Member Mueller questioned if there was anyone currently on staff that would qualify for
18 this position. Public Works Director DeBar reported there may be one person on staff that
19 qualified; however, he was close to retirement.
20
21 Council Member Mueller asked how the City would advertise this position. Public Works
22 Director DeBar commented the City would post the position on the League of Minnesota Cities
23 website.
24
25 Mayor Flaherty supported the position and noted it would greatly benefit the Public Works
26 department.
27
28 Public Works Director DeBar appreciated Council's support on this position.
29
3o Finance Director Beer explained he was reviewing performance measures at this time.
31
32 Mayor Flaherty indicated the Council would be meeting with staff on February 11, 2014 at the
33 Community Center from 5:00 p.m. to 9:00 p.m. to discuss the City's goals and priorities for
34 2014.
35
36 C. Reports of City Attorney.
37
38 There was nothing additional to report.
39
40 12. Next Council Work Session: Monday, March 3, 2014, at 7:00 p.m.
41 Next Council Meeting: Monday, February 24, 2014, at 7:00 p.m.
Mounds View City Council February 10, 2014
Regular Meeting Page 7
1
2 13. ADJOURNMENT
3
4 The meeting was adjourned at 9:18 p.m.
6 Transcribed by:
8 Heidi Guenther
9 TimeSaver Off Site Secretarial, Inc.
I PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL
2 CITY OF MOUNDS VIEW
3 RAMSEY COUNTY, MINNESOTA
4
Regular Meeting
5
5 February 24, 2014
7 Mounds View City Hall
8 2401 Highway 10, Mounds View, MN 55112
9 7:01 P.M.
10
11
12 1. MEETING IS CALLED TO ORDER
13
14 2. PLEDGE OF ALLEGIANCE
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16 3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller
17
18 NOT PRESENT: None.
19
20 4. APPROVAL OF AGENDA
21 A. Monday, February 24, 2014, City Council Agenda.
22
23 City Administrator Ericson requested the Council entertain Senator Scalze's presence when she
24 arrives at the meeting.
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26 MOTION/SECOND: Mueller/Hull. To Approve the Monday, February 24, 2014, agenda as
27 presented.
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29 Ayes — 5 Nays — 0 Motion carried.
30
31 5. PUBLIC INPUT
32
33 None.
34
35 7. COUNCIL BUSINESS
36 A. Resolution 8220, Approving Settlement Agreement and Release of Claims.
37
38 City Administrator Ericson stated in November of 2013 the City was scheduled to assess for
39 sanitary sewer repairs completed at Woodlawn Terrace located at 2508 County Road L The
40 property owner requested he be allowed to negotiate a more appropriate settlement. In order to
41 avoid future litigation and court fees, Mayor Flaherty, Council Member Hull, City Attorney
42 Riggs and City Administrator Ericson sat down with the property owner and reached a settlement
43 that both parties found to be mutually agreeable. The settlement amount agreed upon was
44 $30,000. Staff requested the Council accept the settlement agreement and release the property
45 owner from any additional expense for the sewer repairs.
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Mounds View City Council February 24, 2014
Regular Meeting Page 2
Mayor Flaherty thanked Council Member Hull for sitting in on the negotiations with the property
owner. He requested comment from the City Attorney on the matter. City Attorney Riggs
believed the settlement was reasonable based on the discussion provided by the property owner.
He stated the cost benefit analysis led him to recommend the Council pursue a settlement on the
matter versus ensuing additional more costly expenses in court.
MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8220,
Approving Settlement Agreement and Release of Claims.
Council Member Meehlhause was pleased that the matter could be settled and did not have to go
to court. He thanked Mayor Flaherty, Council Member Hull and staff for resolving the matter
with the property owner.
Council Member Mueller agreed, stating she was pleased a resolution for this matter could be
found.
Ayes — 5 Nays — 0 Motion carried.
B. Resolution 8214, Accepting Donation from Bethlehem Baptist Church and
Authorizing Redistribution of Funds as Directed.
City Administrator Ericson requested the Council accept a donation from Bethlehem Baptist
Church in the amount of $18,285 and authorize the redistribution of funds. He explained he met
with the YMCA, Parks and Recreation and department heads to discuss the redistribution of
these funds. The funding disbursement schedule was reviewed with the Council. He thanked
Bethlehem Baptist for their continued support of the community.
MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 8214,
Accepting Donation from Bethlehem Baptist Church and Authorizing Redistribution of Funds as
Directed.
Council Member Meehlhause greatly appreciated the commitment Bethlehem Baptist Church has
made to the City of Mounds View.
Mayor Flaherty asked if the two AED's being replaced were near the end of their life. City
Administrator Ericson stated this was the case.
Mayor Flaherty recommended staff reach out to Medtronic to see if additional AED's could be
donated to the City of Mounds View. City Administrator Ericson commented he would speak
with Medtronic, but explained the Police Department's current AED's were still functioning.
Ayes — 5 Nays — 0 Motion carried.
C. Resolution 8218, Approving Bidding Documents and Authorizing
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Mounds View City Council February 24, 2014
Regular Meeting Page 3
Advertisement for Bids for 2014 Ground Reservoir Rehabilitation Project.
Public Works Director DeBar stated in January the Council authorized KLM to prepare plans and
specifications for rehabilitation of the City's two million gallon water reservoir. He reported the
deterioration of the reservoir's masonry and roof was beyond repair. He estimated the
rehabilitation would cost $407,000 noting $350,000 has been budgeted for the project in 2014. It
was noted the project would extend the life of the reservoir another 30 to 40 years. Staff
recommended the Council approve the bidding documents and authorize advertisement for bids
for the ground reservoir rehabilitation project.
Mayor Flaherty commented the reservoir was 46 years old. He believed that the proposed
rehabilitation was well worth the expense as opposed to building a new structure.
Council Member Mueller discussed the short timeline for the bidding process and inquired if this
was typical. Public Works Director DeBar explained that this project did have a shorter time line
but indicated this was a much more simple bidding process than the street improvement projects.
Council Member Mueller was pleased that the work on the reservoir would be completed by June
1st
Council Member Meehlhause asked how the $50,000+ overage for this project would be funded
by the City. Finance Director Beer stated the Water Fund would cover the extra expense for this
project.
MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8218,
Approving Bidding Documents and Authorizing Advertisement for Bids for 2014 Ground
Reservoir Rehabilitation Project.
Ayes — 5 Nays — 0 Motion carried.
D. Resolution 8219, Approving the Addition of a Sidewalk to the Non -Standard
Street Design for Ardan Avenue in Area G of the Street and Utility
Improvement Program.
Public Works Director DeBar stated that at the February 10th meeting the Council discussed the
non-standard street design for Ardan Avenue in Area G of the Street and Utility Improvement
program. At this meeting, staff suggested the addition of a sidewalk/bicycle lane along one side
of Ardan Avenue as this roadway was a key corridor for bus routes and for general safety
purposes.
Public Works Director DeBar indicated the options for this corridor were mailed to residents
living on Ardan Avenue from Spring Lake Road to Long Lake Road. He explained that a
neighborhood meeting was held and 20 residents attended. Staff presented the different options
for a trail and sidewalk along Ardan Avenue. He reported the Council supported parking along
the south side of this roadway.
Mounds View City Council February 24, 2014
Regular Meeting Page 4
1
2 Public Works Director DeBar recommended the Council approve a six foot sidewalk behind the
3 curb on the north side of Ardan Avenue. The expense for this sidewalk would be $45,000-
4 50,000. If adopted, Stantec would create an addendum that would be sent to contractors prior to
5 the March 12`h bid opening.
6
7 Council Member Mueller commented she reviewed the minutes from the Streets Committee
8 from last October. She questioned if this matter had gone back before the Streets Committee for
9 their consideration. Public Works Director DeBar apologized but there was not enough time for
10 the matter to be reconsidered by the Streets Committee prior to the March 12`h bid opening. He
11 explained he reached out to each of the members on the Streets Committee to inform them of the
12 Council's previous discussion.
13
14 Council Member Meehlhause recalled that the Parks Commission supported a sidewalk or trail in
15 this location given the valuable connections it would provide. Public Works Director DeBar
16 stated this was the case.
17
18 Mayor Flaherty was confused as to why the recommendation on the sidewalk changed from
19 October 2013 to February 2014. He inquired if the City wanted this sidewalk or if it was the
20 residents.
21
22 Ann Ackerman, 2673 Ardan Avenue, supported the sidewalk stating she attended the October
23 Streets Committee meeting. She commented that last October only two plans were presented and
24 the residents near Eastwood objected. The expressed objection led to a plan with parking on
25 both sides with no sidewalk. She was pleased that the City was reconsidering this matter and that
26 a six foot sidewalk would be added to Ardan Avenue. She then provided comment on the
27 number of walkers and bikers along this roadway.
28
29 Council Member Mueller commented that it took a great deal of courage for staff to come
30 forward and request an addendum to the bidding documents before the Area G project began.
31 She stated it would cost a great deal more money to add a sidewalk later. She supported the
32 change to the project.
33
34 MOTION/SECOND: Hull/Mueller. To Waive the Reading and Adopt Resolution 8219,
35 Approving the Addition of a Sidewalk to the Non -Standard Street Design for Ardan Avenue in
36 Area G of the Street and Utility Improvement Program.
37
38 Council Member Meehlhause indicated there were other members of the community that
39 supported the sidewalk, but chose not to speak at the neighborhood meeting. He added that this
40 stretch of sidewalk was part of the City's Comprehensive Plan.
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42 Ayes — 5 Nays — 0 Motion carried.
43
44 8. CONSENT AGENDA
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Mounds View City Council February 24, 2014
Regular Meeting Page 5
Council Member Meehlhause asked to remove Items 8B and 8C for further discussion.
A. Resolution 8215, Approving a Residential Kennel License for Joshua
Wolpinsky located at 7940 Greenfield Avenue.
P Resolution 8216 Approvingthe Int i/ Public \x7or4i.. Parksand Seasonal
Positions.
C D 1 t' 4217e Approving 47... H. Of Christopher -Atkinson to the Publi
Works Maintena t i /D....1�..D....:ti.)n in the Publ:n \7I7orks Departmentz
MOTION/SECOND: Mueller/Meehlhause. To Approve Consent Agenda Item 8A.
Ayes — 5 Nays — 0 Motion carried.
C. Resolution 8217, Approving the Hire of Christopher Atkinson to the Public
Works Maintenance (Parks) Position in the Public Works Department.
Council Member Meehlhause stated after reviewing the staff report he noted that Mr. Atkinson
had worked for the City of Mounds View in the past. He questioned when Mr•. Atkinson worked
for the City. Public Works Director DeBar explained that Mr. Atkinson has worked for the City
the past three summers as a seasonal worker. He indicated Mr. Atkinson was a hard worker and
had great passion for the Public Works Department. In addition, Mr. Atkinson already had his
commercial driver's license.
MOTION/SECOND: Meehlhause/Mueller. To Waive the Reading and Adopt Resolution 8217,
Approving the Hire of Christopher Atkinson to the Public Works Maintenance (Parks) Position
in the Public Works Department.
Ayes — 5 Nays — 0 Motion carried.
B. Resolution 8216, Approving the 2014 Public Works and Parks Seasonal
Positions.
Council Member Meehlhause requested farther information on why staff was requesting the hire
of ten seasonal employees. Public Works Director DeBar explained the proposed 10 seasonal
employees would provide the same staffing level as last summer. He discussed how the duties
and responsibilities within the Public Works Department would be shifting after the hire of Chris
Atkinson. He reported each seasonal employee could only work 119 days. It was noted the
seasonals would assist with maintaining the City's improved parks and trail landscaping.
Council Member Mueller supported the 10 part time positions.
MOTION/SECOND: Meehlhause/Ilull. To Waive the Reading and Adopt Resolution 8216,
Approving the 2014 Public Works and Parks Seasonal Positions.
Ayes — 5 Nays — 0 Motion carried.
Mounds View City Council February 24, 2014
Regular Meeting Page 6
1
2 9. JUST AND CORRECT CLAIMS
3
4 Finance Director Beer answered the Council's questions related to claims.
5
6 MOTION/SECOND: Mueller/Meehlhause. To Approve the Just and Correct Claims as
7 presented.
8
9 Ayes — 5 Nays — 0 Motion carried.
10
11 10. APPROVAL OF MINUTES
12
13 None.
14
15 11. REPORTS
16 A. Reports of Mayor and Council.
17
18 Council Member Gunn reported the I -35W Coalition would be moving forward with a managed
19 study. The work would begin May ls`
20
21 Council Member Gunn explained she and Council Member Meehlhause attended the hondale
22 Robotic reveal. She discussed the challenges that the team would have to tackle this year. She
23 reported the first competition for the robotics team would be held in Duluth on March 80'.
24
25 Council Member Meehlhause complemented the Irondale robotics team for the programming and
26 engineering that went into designing their robot. He looked forward to seeing the robot in
27 competition. He then discussed the recent success of Irondale Cross County Skier Mattie Watts,
28 who took first place in the State Cross Country meet at Giants Ridge.
29
30 Council Member Meehlhause noted he would be attending the legislative conference this
31 Thursday.
32
33 Council Member Mueller reported the Ramsey County Dispatch Policy Committee met in
34 February and approved a CAD design for enhanced 911 capabilities. These improvements would
35 occur this fall. She discussed Ramsey County's response time noting dispatchers are responding
36 in less than 12 seconds.
37
38 Council Member Mueller noted the League of Minnesota Cities Board of Directors would be
39 holding a meeting this Wednesday. She indicated on Thursday, February 27, 2014 at 7:00 p.m.
40 the Ramsey County League of Local Government would be holding a conversation with Ramsey
41 County legislators that will addresses the following question: How do we tackle continuing
42 budget challenges as well as other pressing concerns? She invited the entire Council to attend
43 this event or explained she would be happy to forward comments or concerns.
44
Mounds View City Council February 24, 2014
Regular Meeting Page 7
1 Council Member Mueller explained the Festival in the Park Committee would meet again on
2 March 18, 2014 at 7:00 p.m. at City Hall. She encouraged those interested in volunteering for
3 this event to attend the next meeting. She discussed the events planned for this year's
4 celebration, which would be held on August 16, 2014. Parade and crafter registration
5 information was located on the City's website.
6
7 Council Member Mueller stated Citizen of the Year nominations were being taken through
8 Friday, February 28, 2014. She reported residents, community volunteers and business owners in
9 Mounds View were eligible.
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11 Mayor Flaherty explained there would be several controlled burns in Arden Hills over the next
12 three days. He discussed a recent article from the St. Paul Pioneer Press noting there was a
13 growing need for day -time volunteer fire fighters. He encouraged those interested in learning
14 more about the local fire department to visit the sbmfire.org.
15
16 Mayor Flaherty commented the City's Town Hall meeting would be held on Monday, March 31,
17 2014. He encouraged residents to read the recent edition of Mounds View Matters.
18
19 6. SPECIAL ORDER OF BUSINESS
20 A. Dialogue with Senator Bev Scalze
21
22 Senator Bev Scalze discussed the actions taking place at the State. She discussed the cities she
23 represents noting her public service began as a councilmember for Little Canada. She explained
24 the legislature would have a very compressed session this year. The data privacy bill was
25 reviewed along with the passing of the municipal sales tax exemption.
26
27 Senator Scalze reviewed the two bills she was working on for this year. These bills included the
28 replacement of the Rice Street Bridge over I-694 and infrastructure improvements surrounding
29 TCAAP. She reported she would also be working hard on water issues as the aquifers in the
30 metro area were being affected.
31
32 Senator Scalze believed there would be action on the minimum wage during this legislative
33 session. She reported the February forecast would be available on Tuesday. After this
34 information was available, further decisions could be made regarding infrastructure
35 improvements. She thanked the Council for the information that has been provided to her
36 regarding the need for sound walls in Mounds View. She discussed the difficulty of working
37 with MnDOT on these issues and noted she would be introducing a bill on the Senate floor
38 addressing the sound walls.
39
40 Council Member Mueller thanked Senator Scalze for her work on the sales tax exemption bill.
41 She recommended joint power agreement entities be considered for this same sales tax
42 exemption. She discussed the popularity of e -cigarettes and asked if the State would be
43 legislating these products. Senator Scalze did not anticipate the State would be passing
44 legislation on e -cigarettes. She reported the legislation would be reviewing sales tax exemption
45 status for joint power agreement entities.
Mounds View City Council February 24, 2014
Regular Meeting Page 8
1
2 Mayor Flaherty was pleased that a bill would be introduced to the Senate for the sound walls. He
3 questioned what this project would be attached to, to gain support. Senator Scalze recommended
4 the sound walls be attached to the proposed infrastructure improvements for TCAAP. Finance
5 Director Beer stated another alternative would be the completion of the TH610 project.
6
7 Mayor Flaherty discussed the proposed managed lanes for I -35W. He requested comment on this
8 situation. Senator Scalze stated she attended the recent I -35W coalition meeting and thanked
9 Council Member Gunn and Council Member Meehlhause for their presence. Council Member
to Gunn reported the FHWA approved funding for the I -35W managed lane study and additional
11 information on this project would be available after this study was complete.
12
13 Mayor Flaherty explained Mounds View, Spring Lake Park and Blaine were interested in
14 renaming County Road 10 to Northtown Boulevard. This was discussed with MnDOT and it was
15 estimated this would cost approximately $50,000. He reported the three cities came together and
16 agreed to this expense. However, after speaking with MnDOT again, the expense has now
17 increased to $400,000. He requested help on this situation.
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19 Council Member Meehlhause stated that when County Road H was reconstructed there would be
20 an opportunity for County Road 10 to be renamed. Senator Scalze agreed and understood that
21 the renaming would reduce confusion.
22
23 Mayor Flaherty recommended staff forward all correspondence regarding the renaming of
24 County Road 10 be forwarded to Senator Scalze. He thanked Senator Scalze for her report.
25
26 B. Reports of Staff.
27 1. Finance Department Quarterly Report
28
29 Finance Director Beer reviewed the 2013 4a' Quarter report with the Council. He explained the
3o audit would culminate this information once completed. He indicated the General Fund took in
31 more than was anticipated. Operations taking place at the Community Center were discussed and
32 he hoped to see revenues even out in 2014.
33
34 Finance Director Beer explained that TIF Districts 2 and 3 would be drawing down in 2014 and
35 2015. He provided comment on the utility fund balances noting rate increases may be proposed
36 for next year. He discussed how interest rates fluctuated in 2013, and was pleased to report that
37 the unemployment rate has continued to decline.
38
39 Finance Director Beer anticipated that residents would be able to pay for their utility bills online
40 in 2014 and software upgrades were being sought after for the City's system.
41
42 Mayor Flaherty thanked Finance Director Beer for the thorough report.
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44 Council Member Mueller and Council Member Meehlhause agreed.
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Mounds View City Council February 24, 2014
Regular Meeting Page 9
C. Reports of City Attorney.
City Attorney Riggs had nothing additional to report.
12. Next Council Work Session: Monday, March 3, 2014, at 7:00 p.m.
Next Council Meeting: Monday, March 10, 2014, at 7:00 p.m.
13. ADJOURNMENT
The meeting was adjourned at 9:17 p.m.
Transcribed by:
Heidi Guenther
TimeSaver Off Site Secretarial, Inc.
1 WMA
FT; RA
Department of Public Works
City of Mounds View
2013 Annual Report
Introduction
Personnel
Operation 8& Maintenance Division
Administration/Engineering Division
Capital Improvement Projects
Forestry
Expenditure Summary
Prepared By:
Nicholas D. Debar, PE
Director of Public Works/City Engineer
Department of Public Works
2401 County Highway 10 1 Mounds View, MN 55112
www.ci.mounds-view.mn.us/publicworks
,)ni '� ANNUAL REPORT I MOUNDS VIEW PUBLIC WORKS PAGE 2
Introduction
The Mounds View Public Works Department is responsible for the reliable and long-term operation, maintenance,
repair, improvement, construction, and management of all municipal infrastructure involving drinking water supply
and wastewater collection systems; streets, trails, and right-of-way; stormwater conveyance, ponds, and treatment
systems; parks and athletic facilities; buildings and grounds; vehicles and equipment; and urban forestry.
Public Works staff provides residents and businesses with clean drinking water, safe collection of wastewater,
clear passageway of streets, reliable flood protection, beautiful parks, groomed athletic fields and recreational
facilities, comfortable building spaces, and cost-effective, sustainable solutions for the long-term performance
and delivery of these services.
50_,
Mounds View Public Works is divided in three
divisions: Administration, Engineering, and
Maintenance. Maintenance is responsible for
the daily operation, maintenance, and repair of
the infrastructure and its equipment.
Engineering is responsible for the planning,
design, and construction of the infrastructure,
mapping, permitting, engineering standards, and
infrastructure asset management. Public Works
Administration provides administrative support
and leadership to the activities and operations of
Public Works.
All divisions work closely together to ensure the
infrastructure is reliable, efficient, and provides
the lowest life cycle cost.
Quick Facts About Mounds View's Infrastructure
The value of Mounds Views current infrastructure is estimated to be in excess of $100 million. This value
represents the cost to replace the entire infrastructure that currently exists. A vast majority of this infrastructure
was originally built in the 1960's and 1970's. Therefore, it is imperative that periodic inspections, proper treatment,
and performance monitoring is conducted to extend its useful life as long as practical.
Below is a general synopsis of the existing infrastructure managed by the Mounds View Public Works Department:
• 47 miles of water main, 460 hydrants, 1000 water main valves, 4100 water meters
• 6 wells and 3 watertreatment plants (500 million gallons raw water pumped/treated each year)
• 43 miles of roadway, 15 miles of trails/sidewalks, 1250 traffic signs, 300 street lights
• 45 miles of sanitary trunk main, 900 manholes, 2 lift stations (400 million gallons sewage collected each year)
30 miles of storm trunk main, 1500 storm drains/manholes, 300 infiltration swales, 10 regional ponds
• 11 parks (150 acres), 35 acres irrigation, 10 baseball and 4 soccer fields, 10 playgrounds (3,500 acres mowed
each year)
• 16 buildings totaling 150,000 sq. ft., 6 parking lots, 5 acres of grounds
• 50+ vehicles and heavy/highway equipment
• 10,000lap nted trees in boulevards, parks, and grounds (tens of thousands more in natural areas)
2013 ANNUAL REPORT I MOUNDS VIEW PUBLIC WORKS PAGE 3
Personnel
Public Works is comprised of 15 full-time and 9 part-time/seasonal employees for a total of 24 employees, or
18.1 Full Time Equivalent (FTE) positions. Public Works personnel costs are funded from General, Enterprise,
and Special Revenue Funds. General and Special Revenue Funds pay for 9.55 FTEs, or 53% of the total
Department personnel costs, while Enterprise Funds pay for the remaining 8.55 FTEs, or 47% of the total
personnel cost. The following table shows this personnel funding distribution:
Public Works Dept.
PW Total A/E 0&M
Full-time
PT+Temp.
General Fund Enterprise Fund
Totals
18.10
100%
3.60 100%
14.50
100%
15.00
100%
3.10 100%
9.55
53%
8.55
47%
Fund -Dept.
Description
FTE
%
FTE %
FTE
%
FTE
%
FTE %
FTE
%
FTE
%
100-4360
Parks
3.25 18.0%
0.0%
3.25
22.4%
2.00
13.3%
1.25 40.3%
3.25
18.0%
0.0%
100-4380
Forestry
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
100-4410
PW Admin
1.38
7.6%
1.04 28.9%
0.34
2.3%
1.38
9.2%
0.0%
1.38
7.6%
0.0%
100-4460
B/G Maint.
0.25
1.4%
0.0%
0.25
1.7%
0.25
1.7%
0.0%
0.25
1.4%tHO
100 4465
WE Maint.
0.60
3.3%
0.0%
0.60
4.1%
0.60
4.0%
0.0%
0.60
3.3%
100-4470
Pavement
1.82
10.1%
0.41 11.4%
1.41
9.7%
1.57
10.5%
0.25 8.1%
1.82
10.1%
100-4472
snow/ce
1.10
6.1%
0.0%
1.10
7.6%
1.10
7.3%
0.0%
1.10
6.1%
100 4475
Street Sign
0.40
2.2%
0.0%
0.40
2.8%
0.40
2.7%
0.0%
0.40
2.2%
740-4416
Lighting
0.05
0.3%
0.05 1.4%
0.0%
0.05
0.3%
0.0%
0.0%
252-4350
MVCC OH
0.75
4.1%
0.0%
0.75
5.2%
0.75
5.0%
0.0%
0.75
4.1%
0.0%
745-4415
Stormwater
1.20
6.6%
0.0%
1.20
8.3%
0.95
6.3%
0.25 8.1%
0.0%
1.20
6.6%
745-4417
Sweeping
0.15
0.8%
0.0%
0.15
1.0%
0.15
1.0%
0.0%
0.0%
0.15
0.8%
700 4823
Water
3.70
04%
2040/o----------
1.05 29.2%
2.65
18.3%
2.90
19.3%
0.80 25.8%
0.0%
3.70
20.4%
730-4823
0.
San. Sewer,
3.45,19.1%,1.05,29.2%,
2.40 16.6%
2.90 19.3%
0.55 17.7%
0.0%
3.45
19.1%
FTE=Full Time Equivalent
Public Works Personnel Funding Distribution
18.1 Full -Time Equivalent (FTE)
San. Sewer, 3.45,
20%
Water, 3.7, 21%
Storm, 1.35,7%1
Lighting, 0.05, 0% -
Comm, Ctr., 0.75, 4
Parks, 3.25,18%
Forestry, 0, 0%
-PW Admin., 1.38, 8%
Maint., 0.25, 1%
Maint., 0.6, 3%
ent,1.82, 10%
iowllce, 1.1, 6%
Sign, 0.4,2%
❑ Parks
® Forestry
❑ PW Admin.
❑ BIG Maint.
■VIE Maint.
❑ Pavement
❑ Snow/Ice
❑ Street Sign
■ Comm. Ctr.
❑ Lighting
❑ Storm
❑ Water
® San. Sewer
PAGE 4
Employee Milestones
Public Works is extremely fortunate to have experienced staff that
is very knowledgeable and skilled with their jobs. As of the end of
2013, the length of employment with the City of Mounds View for
full-time Public Works employees ranges from 0.4 to 25 years, with
an average of 12.1 years. The average age is 43.8 years old.
In August, Blaine Backes was hired to fill a vacant maintenance
worker position in the water subdivision. Blaine is a graduate of St.
Cloud Technical College and is a certified water supply and
wastewater operator with experience at two other municipalities.
Outside of work, Blaine enjoys hunting, fishing, and hanging out
with his family.
In December, Steve Dazenski, Parks Supervisor, retired after 26.5
years of employment with the City of Mounds View. Steve was
initially hired in 1987 as a maintenance worker in streets and parks.
He was then promoted to lead worker, then parks foreman, and later
to his current position as parks supervisor. Steve also has an
institutional memory of the many activities that have occurred over
his tenure with Public Works and is affectionately nicknamed "Rhino"
by his co-workers.
Seven of the eight seasonal employees returned in 2013, leaving one
to replace a position vacated by a 2012 seasonal worker that found
full-time work in a field of their college major or training.
Maintenance Division
The Maintenance division is the "bread and butter" of Public Works. Many of the division activities are routine
and ever-present, but essential for the reliable delivery of services and conveniences that the public takes for
granted. Much of the workload is cyclic and season dependant, such as snow plowing, mowing parks, water
supply demand, and utility locates. While other non -routine responsibilities include responding to emergencies
such as storm damage, sewer back-ups, flooding, traffic control, and water breaks.
2013 was another busy year for the Maintenance division, including
approximately 50 emergency and 62 routine call back events totaling
1,055 hours, 286 overtime. hours, and 155 pre -shift hours. Snow
events, sewer backups, water service breaks, and weekend park rentals
are the most common reasons for maintenance call backs. The
following is a synopsis of other notable achievements made in the
Maintenance subdivisions.
Drinking Water
There was 463.3 million gallons of raw ground water pumped and
treated during 2013. This was less than the previous year (508.2
million gallons) and well below the MnDNR permitted volume of 594
million gallons. There were 7 water main breaks and 37 water service
breaks repaired, 100+ service appointments, and 1,355 Gopher State
One Call locates performed. Water service breaks were much higher
than previous years.
om '� ANNUAL REPORT I MOUNDS VIEW PUBLIC WORKS
it Ls �.
�.7
t
Maintenance worker assessing field conditions
PAGE 5
Sanitary Sewer
There was 162,074 feet, or 30.7 miles, of sanitary sewer cleaned in
2013. In addition, there was approximately 5.4 miles of sanitary
sewer trunk televised and inspected including trunk mains in Area F
and G of the street program. Many of the vulnerable sewers in
Area F were replaced or lined in 2013 with the street project.
Public Works did not have any emergency sewer trunk repairs
during 2013 but did respond to a significant private sewer service
pipe failure in February. The sewer service served a 25 -unit
apartment building and was located under County Road I. The
service required replacement to the connection of the trunk sewer
main 25 -foot below the street.
basin at work
m
Tree roots removed from a private sewer
Stormwater
Stormwater pond maintenance and inspections were increased in
2013 and new requirements for the MS4 permit will be
implemented in 2014. Street sweeping included 590 miles swept
totaling 132 loads of debris to handle and dispose. Maintenance
for over 300 infiltration basins constructed with the street projects
has increased the workload for the stormwater subdivision. In
addition, there were 120 feet of truck pipe cleaned and televised,
12 sump manholes and 2 storm septors cleaned and debris
removed. Periodic maintenance and inspection of these items is
important in keeping pollutants out of the surface waters.
Streets
2013 was a busy year for snow plowing and ice control. There
were 37 total snow events requiring 292 tons of salt and 4,920
plow truck miles driven. This effort was split nearly 50/50 between
the first part of 2013 and the last part of 2013. A 6 -inch snowfall
event occurred in May and crews were back plowing in November.
Maintenance crews also used 242 tons of asphalt to fill potholes,
skim coat, patch, or repair various pavements. The crew also
sealed cracks in the pavement and painted crosswalks and
pavement markings during summer.
Lambert Parkin winter
Snowplow truck at work.
Parks
A wet and warm spring followed by drought conditions during
summer and fall made 2013 a challenging year to keep the
parklands and building grounds looking good and well groomed.
Countless hours were spent mowing early on, then followed by
watering trees and weeding. The maintenance crew was also busy
dragging ball fields, weed whipping, maintaining landscaping, and
keeping equipment in good working order. Public Works crews
also performed the infield grading for the reconstructed baseball
field at Lambert Park and assisted with the baseball field fencing,
playground replacement, new irrigation system, and grading.
2013 ANNUAL REPORT I MOUNDS VIEW PUBLIC WORKS PAGE 6
Public Works Administration and Engineering Divisions
Like the previous few years, the workload of the Administration and Engineering divisions were very challenging
in 2013. In addition to normal day-to-day duties, the these division were responsible to oversee many
improvement projects with estimated costs of roughly $5 million as included in the 2013 adopted budget and
Capital Improvement Program (CIP). Although some of the projects and equipment upgrades were deferred due
to insufficient staffing or other reasons, the three person combined staff was extremely busy and committed to
doing what was needed to successfully complete or progress these projects. The 2013 budget and CIP also had
programmed various capital equipment upgrades valued over $100,000.
Permits
There were 34 right-of-way permits issued in 2013 which generated $11,944 in revenue. There were also 72
water and sewer service repair permits and one land disturbance which generated $4,000 in combined revenue.
In addition, there were private improvements for sanitary sewer replacements, driveway widening, and second -
driveway curb cut for private improvements completed in Area F of the Street & Utility Improvement Program.
Public Works Restructuring
In December, Public Works proposed a restructuring of the department to address deficiencies in personnel and
to increase the effectiveness in providing the many essential services devolved upon the department. The
proposal involves hiring an additional parks maintenance worker and a project coordinator position in
engineering in lieu of the parks supervisor. The restructuring is intended to align the department to best
achieve the City's Mission Statement "to provide high quality public services that effectively address changing
citizen and community needs in a fiscally responsible and customer -friendly manner." In addition, the core
values included in the City's Values Statement, which "guide the day-to-day activities of City personnel" and "are
fundamental to the City's success and fulfillment of its mission", will be bolstered by implementing this
restructuring plan.
Wellhead Protection Plan (WHIPP)
The Wellhead Protection Plan was completed by Barr
Engineering in September and subsequently approved by the
Minnesota Dept. of Health. The goal of the WHPP is to maintain
or improve water quality, protect source water aquifers,
manage potential contaminant sources, and compile data for
future WHPP efforts. To meet the WHPP goals, activities related
to well management, potential contaminant source properties,
public education, land use management, and continued data
collection will be implemented overthe next several years.
Miscellaneous Administrative Activities
Administration and Engineering staff also performed the
following activities during 2013:
Public Info. Meeting for Area F construction (April)
Arbor Day celebration (April)
National Public Works Week (May)
SWPPP meeting (June)
Silver View Park Playground Ribbon Cutting (Sept.)
Public Hearing for Wellhead Protection Plan (Sept.)
Parks & Rec. & Forestry Commission meetings (11 total)
Streets and Utilities Committee meetings (4 total)
30+ Resolutions
Hundreds of in-person customer assistance events
7,500+ phone calls
2013 seasonal maintenance workers
2013 ANNUAL REPORT ( MOUNDS VIEW PUBLIC WORKS PAGE 7
Engineering/Architectural Consulting Services
The Engineering division contracted and coordinated with the following consultants for indicated projects and
services during 2013:
Consultant
Project
Phase/Service
Est. Fee
Stantec
Street & Utility Improvement—Area F
Bid+Construction
$ 276,000
Braun Intertec
Street & Utility Improvement —Area G
Const. (Geotechnical)
$ 21,933
Inspec, Inc.
Reroofing of Comm. Center & WTP No. 1
Bid+Construction
$ 14,900
KLM Engineering
Telecom Upgrades
Review + Inspection
$ 32,900
Stantec
Street & Utility Improvement—Area G
Design
$ 133,000
Braun Intertec
Street & Utility Improvement—Area G
Design (Geotechnical)
$ 10,000
Inspec, Inc.
2 MG Reservoir Masonry & Reroofing
Final Design
$ 15,900
KLM Engineering
2 MG Reservoir Masonry & Reroofing
Inspection Report
$ 3,800
Total
$ 508,433
in -House Engineering Services
In addition, the Engineering division performed the following services in-house and/or realized savings from
overseeing the following projects and its consultants:
Project
Activity
Est. Fee
Street & Utility Improvement — Area F
Project coord./mgmt., S/U Cmte., negotiate
$ 50,000+
Street & Utility Improvement — Area G
Project coord./mgmt., S/U Cmte., negotiate
$ 50,000+
New Playground —Silver View Park
Design, project coord./mgmt./admin., inspection
$ 10,000
CSAH 10/Silver Lake Rd. Traffic Signal
project coord./mgmt./admin., inspection
$ 7,500
CSAH 10/Co. Rd. H Intersection
project planning/coord./mgmt./admin.
$ 15,000
Wellhead Protection Plan
Project coord./mgmt./admin.
$ 5,000
Telecom Upgrades
Project coord./mgmt./plan review
$ 10,000
GIS Base Mapping
base mapping and database entry
$ 15,000
Traffic sign inventory and management
traffic sign retroreflectivity evaluation
$ 5,000
NPDES MS4 permit
SWPPP activities
$ 15,000
MSA Annual Reporting
certifying mileage, needs assessment, etc.
$ 10,000
Total
$ 192,500+
Intergovernmental Projects
The Director of Public Works/City Engineer spent a considerable amount of time coordinating and planning with
Ramsey County and Mn/DOT with various projects affecting Mounds View and its infrastructure. The following
is a list of projects and activities that the Director contributed to during 2013:
1-35W Managed Lane Technical Advisory Committee (planning)
1-35W Bridge Replacements — Hwy. 96, County Roads E2, F, and H (planning+design)
Highway 10/96 Intersection (construction)
CSAH 10/Silver Lake Road Intersection Improvements (design+construction)
TCAAP Redevelopment
2013 ANNUAL REPORT I MOUNDS VIEW PUBLIC WORKS PAGE 8
Capital Improvement Projects
There was plenty of construction occurring in Mounds View during 2013. The following projects are a sampling
of the many municipal improvements that occur each year in Mounds View. In addition, Public Works staff
coordinates with other agencies with jurisdictional infrastructure in Mounds View such as Ramsey County Public
Works, Mn/DOT, Metropolitan Council Environmental Services, and neighboring cities.
Street and Utility Improvement Project —Area F
Another 3.0 miles of streets were reconstructed in Area F of the Street and Utility Improvement Program,
bringing the total to 18.4 miles complete and 7.5 miles to go. In March, the City awarded the Area F project to
Northwest Asphalt, Inc. of Shakopee, Minnesota for $3,122,034. Northwest Asphalt has been the successful
contractor for Areas B though F between 2010 and 2013. Stantec provided professional engineering services for
the project.
Construction costs continue to be much lower than expected and the bidding environment is excellent. Area F is
substantially complete and will be finalized in early 2014. The final estimated construction cost is currently
$2,898,395 —which is $223,639 below the contract amount.
Area A through E are complete and finaled out. The combined actual costs of these four areas is $14,067,663
compared to combined budget amounts of $16,285,285 or $2,217,622 below budget. The Street and Utility
Improvement Program is currently tracking $3.5 million below budget.
Street and Utility Improvement Project—Area G
Stantec began engineering design and preparing construction plans and specifications for Area G construction
which is scheduled to occur in 2014. Braun Intertec is providing geotechnical testing and evaluation services.
Concrete work in Area F
/
1J
� -
t
New playground at Silver View Park
Silver View Park Playground Replacement
A new playground was constructed at Silver View Park this summer and is ready for kids to use! The new
playground replaces the old playground but is located to the east side of the park shelter for better sight
exposure and safety. Three new playground units include a toddler set, age 5 to 12, and swing set. In addition,
the whirl and space climber units were salvage from the old playground, refurbished, and incorporated into the
new playground layout. The new playground equipment was designed and constructed by
Minnesota/Wisconsin Playground of Golden Valley, Minnesota. The total cost of the new playground
equipment and site work was approximately $110,000, with much of the grading and demolition performed in-
house by Public Works maintenance staff.
2013 ANNUAL REPORT I MOUNDS VIEW PUBLIC WORKS PAGE 9
HVAC Improvements and Building Automation System Upgrades at Community Center
A new 50 -ton roof top unit was approved to replace the existing 70 -ton unit for the Event Center space at the
Community Center. Trane was awarded the contract to furnish and install the new unit for $159,640. In
addition, Trane was also awarded a contract for $16,000 to furnish and install a building automation system for
network access, which will allow Public Works to control the City Hall and Community Center HVAC system and
obtain alarms remotely.
2MG Ground Reservoir, Booster Station, and Well No. 2 Reroofing and Masonry Renovation
Final design and preparation of construction plans and specifications was performed by Inspec, Inc. for reroofing
and masonry renovation of several water facilities during 2013. However, rehabilitation of the ground reservoir
required a separate project. Reroofing and masonry renovation may occur in 2014 or 2015.
Other Capital Improvements
In addition to the projects listed above, the following notable improvements were finalized in 2013:
2012 Water Tower Reconditioning Project: The construction work for reconditioning the water tower was
accepted by the Council and final payment authorized to Odland Protective Coatings of Rockford, Minnesota in
January. The final construction cost was $448,650 with one change order issued for a credit to the City for
$1,150 related to the paint used on the logo. The final construction costs were $46,150 below the budgeted
amount of $494,800. KLM Engineering assisted Public Works with daily construction inspection and acceptance
testing.
2012 Reroofing of Community Center and Water Treatment Plant No. 1: Construction work for reroofing of the
Community Center and WTP No. 1 was accepted by the Council and final payment was authorized to Rosenquist
Construction, Inc. of Minneapolis. The final construction cost was $273,210 broken down by $228,210 for the
Community Center and $45,000 for WTP No. 1. One change order was issued for $6,210 related to additional
insulation on the Community Center to promote better drainage. Inspec provided inspection services during
construction for $14,000. The final project cost (including inspection fees) was $287,210, which is $12,790
below the authorized budget amount of $300,000.
Building Automation System Improvements to Community Center: A new building automation system (BAS) was
installed at the Community Center to operate and control the Heating, Ventilation, and Air Conditioning (HVAC)
components. Trane provided a cost proposal to furnish and install a non-proprietary system for $21,605 plus
applicable taxes, which included demolition of the antiquated Barber Coleman system, programming, graphics,
trends, alarms, start-up, commissioning, and 16 hours of on-site training. The new BAS began service in March
with no additional costs being incurred.
Forestry
Severe weather caused major damage around the region the evening of
June 21. The storm produced heavy rain and strong, sustained winds in
excess of 60 mph knocking out power to approximately 80% of Mounds
View — which lasted for 12 to 24 hours for most residents. While
neighboring and nearby cities south of Mounds View were devastated
with numerous fallen trees, damage in Mounds View was fair in
comparison. It is estimated that 50 trees fell in Mounds View but very few
caused damage to structures. Public Works staff responded shortly after
the storm passed surveying damage and clearing about five locations were
streets were blocked by fallen trees and limbs. Street sweeping of all
streets was performed and approximately six trees were contracted for
removal in parks and boulevard areas due to hazardous conditions.
Mounds View was designated a "Tree City USA" for the 32nd consecutive
year for 2013 activities.
2013 ANNUAL REPORT I MOUNDS VIEW PUBLIC WORKS PAGE 10
Expenditure Summary
Below is a budget versus actual expenditure summary table for all Public Works related accounts for calendar
year 2013.
The combined General Fund expenditures were 91.6% of that budgeted, mainly due to under costs in the
Forestry fund. Snow and Ice Control was over budget by $16,758 (113%) due to overtime wages ($5,717),
materials and supplies ($8,288), and equipment repairs ($2,759). This is directly related to the more intense
winter months of January through May, November, and December.
The combined Enterprise fund expenditures were 84.2% of that budgeted. The only enterprise fund over budget
Was Water Production due to electricity costs which were $27,531 over that budgeted.
2013 Budget vs. Actual Expenditure Summary Table for Public Works Related Funds
cT c r4nm A 1.139729 $ 1.043.662 91.6% $ 96.067
Department/Division
Budget
Amount
Actual Amounts
YTD
% YTD
Budget
Budget
Balance
Parks and Forestry (100.4300)
$
395,995
$
317,373
80.1%
$
78,622
Parks (100-4360)
$
317,495
$
313,629
98.8%
$
3,866
Forestry (100-4380)
$
78,500
$
3,744
4.8%
$
74,756
Public Works (100.4400)
$
743,734
$
726,289
97.7%
$
17,445
Public Works Administration (100-4410)
$
130,769
$
129,700
99.2%
$
1,069
Buildings & Grounds Maintenance (100-4460)
$
133,298
$
137,025
102.8%
$
(3,727)
Vehicle & Equipment Maintenance (100-4465)
$
102,562
$
89,805
87.6%
$
12,757
Street Pavement Management (100-4470)
$
211,550
$
188,103
88.9%
$
23,447
Street Snow & Ice Control (100-4472)
1 $
126,037
$
142,795
113.3%
$
(16,758)
Street Sign Maintenance (100-4475)
1 $
39,518
$
38,861
98.3%
$
657
C.. a..... dam.. Cundc
R 3.315 487 9 2.792.365 84.2% $ 523.122
DeparlmentlDivision
Budget
Amount
Actual Amounts
YTD
% YTD
Budget
Budget
Balance
Drinking Water (700)
$
1,249,595
$
1,068,666
85.5%
$
180,929
Drinking Water - Infra. & Equip. Maint (700-4823)
$
1,104,362
$
902,805
81.7%
$
201,557
Drinking Wabr - Water Production (700-4825)
$
145,233
$
165,862
114.2%
$
(20,629)
Wastewater (730)
$
1,683,512
$
1,502,857
89.3%
$
180,655
Wastewater- Infra. & Equip. Maint (700-4823)
$
1,683,512
$
1,502,857
89.3%
$
180,655
Stormwater(745)
$
382,380
$
220,842
57.8%
$
161,538
Sbrmwater - System Maintenance (245-4415)
$
335,156
$
183,547
54.8%
$
151,609
Stormwater -Street Cleaning (245-4417)
$
47,224
$
37,295
79.0%
$
9,929
2013 ANNUAL REPORT I MOUNDS VIEW PUBLIC WORKS
PAGE 11
470 U.S. Bank Plaza
200 South Sixth Street
Minneapolis MN 55402-1458
(612) 337-9300 telephone
(612) 337-9310 fax
http://www.kennedy-graven.com
Affirmative Action, Equal Opportwtity Employer
J)UvI I J. nluuo
Attorney at Law
Direct Dial (612) 337-9260
Email; iggskennedV-graven com
MEMORANDUM
Date: March 20, 2014
To: James Ericson, City Administrator
From: Scott J. Riggs, City Attorney
Re: Mounds View Project Status Report
MU125-11: Administration. General discussions with staff regarding various City matters.
MU125-12: Finance Department. Draft and finalize annual City audit letter.
W125-52: Fire Department. Review proposed joint powers agreement. Provide comments
to City staff. Matter is presently pending.
MU125-65: Licensing Matters. Review recent licensing application and materials and consult
with City staff regarding same. Matter is presently pending.
MU210-76: Harstad/Longview Estates. Consult with City staff regarding subdivision and
development of project. Matter is presently pending.
MU210-189: Coventry Senior Living Project. Review additional items necessary to finalize
and record the plat. Revise instruction letter to title company. Review
Development Agreement. Review new title commitments and revised plat.
Consult with title company regarding typographical errors in title commitment.
Consult with City staff regarding project. Complete post -closing follow-up as
required, including final title policy. Matter is presently pending.
441211V1 SJRMU125-11
James Ericson
March 20, 2014
Page 2
MU210-220: DVS Investigation. Consult with City staff regarding matter. Assist with
investigation matters. Review grievance and consult with City staff regarding
same. Matter is presently pending.
MU210-221: LMCIT/DVS General. Several notices of legal claims have been presented to the
City and have been tendered for defense by the League of Minnesota cities
Insurance Trust. Consult with City staff and City Council. Consult with LMCIT
attorneys. Matters are presently pending.
MU210-225: 2508 County Road I. Consult with City staff and opposing counsel regarding
matter. Finalize settlement agreement. Matter is presently pending.
MU210-227: Notice of Legal Claim regarding Alix Kendall. Review pleadings and consult
with City staff regarding same. Matter has been tendered to the League of
Minnesota Cities Insurance Trust. Review data practices question. Matter is
presently pending.
MU210-228: 2014 Claim. Review correspondence and consult with City staff and LMCIT staff
regarding same. Matter is presently pending.
MU210-229: 2 MG Water Reservoir Rehabilitation. Review contract documents. Consult with
City staff regarding same. Matter is presently pending.
MU210-230: Minor Subdivision of 3033 Bronson Drive. Consult with City staff. Matter is
presently pending.
SJR:jms
441211v1 SIR MU125-11