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HomeMy WebLinkAboutAgenda Packets - 2014/03/10CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, March 10, 2014 7:00 p.m. (REVISED AS OF MONDAY, MARCH 10, 2014 AT 445PM) CALL TO ORDER 2. PLEDGE OF ALLEGIANCE ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight's agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS 7. COUNCIL BUSINESS A. Resolution 8221, Appointing the 2013 Citizen of the Year B. Resolution 8222, Approving the Job Description, Salary Compensation and Authorization to Advertise for the Public Works Project Coordinator Position C. Resolution 8223, Approving the Wellhead Protection Plan D. Resolution 8224, Awarding a Construction Contract for 2014 2MG Ground Reservoir Rehabilitation Project E. Resolution 8227, Approving City Council Priorities for 2014 F. Resolution 8226, Approving Purchase of One 2014 Ford Police Interceptor Utility Vehicle and One 2014 Chevy Impala Sedan Administrative Vehicle and Equipment Setups CONSENT AGENDA A. Schedule Public Hearing for 7:00pm on Monday, March 24, 2014 to Approve a Temporary On -Sale Intoxicating Liquor License for Mounds View Festival in the Park to Allow Maxx's Bar and Grill to Serve Liquor During the August 16, 2014, Mounds View Festival in the Park B. p I f' 8225 ApPFGVing a Transfer of Ownership Ger a Q garette/Tnhann JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES A. January 13, 2014, City Council Minutes Mounds View City Council Agenda Monday, March 10, 2014 Page 2 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff C. Reports of City Attorney 12. Next Council Work Session Next Council Meeting: 13. ADJOURNMENT Monday, April 7, 2014, at 7pm Monday, March 24, 2014, at 7pm CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, March 10, 2014 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight's agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS 7. COUNCIL BUSINESS A. Resolution 8221, Appointing the 2013 Citizen of the Year B. Resolution 8222, Approving the Job Description, Salary Compensation and Authorization to Advertise for the Public Works Project Coordinator Position C. Resolution 8223, Approving the Wellhead Protection Plan D. Resolution 8224, Awarding a Construction Contract for 2014 2MG Ground Reservoir Rehabilitation Project E. Resolution 8227, Approving City Council Priorities for 2014 F. Resolution 8226, Approving Purchase of One 2014 Ford Police Interceptor Utility Vehicle and One 2014 Chevy Impala Sedan Administrative Vehicle and Equipment Setups 8. CONSENT AGENDA A. Schedule Public Hearing for 7:00pm on Monday, March 24, 2014 to Approve a Temporary On -Sale Intoxicating Liquor License for Mounds View Festival in the Park to Allow Maxx's Bar and Grill to Serve Liquor During the August 16, 2014, Mounds View Festival in the Park B. Resolution 8225, Approving a Transfer of Ownership for a Cigarette/Tobacco Business License located at Sam's Market, 2408 County Road I 9. JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES A. January 13, 2014, City Council Minutes Mounds View City Council Agenda Monday, March 10, 2014 Page 2 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff C. Reports of City Attorney 12. Next Council Work Session Next Council Meeting: 13. ADJOURNMENT Monday, April 7, 2014, at 7pm Monday, March 24, 2014, at 7pm Item No: 07A Meeting Date: March 10, 2014 Type of Business: C Administrator Review: City of Mounds View Staff Report 11111r— To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 8221, Appointing the 2013 Citizen of the Year Background: The City of Mounds View Citizen of the Year Award recognizes ordinary citizens who have demonstrated initiative to improving the community. Past recipients of this award include: 2004: David Jahnke 2005: Frank Silvis 2006: Ed Lanz 2007: Don Hodges 2008: Barbara Haake 2009: Diane Wuori 2010: Jean Miller 2011: Jerry Skelly 2012: Dr. Greg Belting Discussion: The City of Mounds View Citizen of the Year Award recognizes a Mounds View resident, business owner or land owner, who represents the energetic, courageous, persistent and informed involvement of an ordinary citizen in the issues and challenges that affect the City of Mounds View. The award seeks to honor highly effective community leaders who have invested a significant amount of time improving their community. The City received one nomination application for the Mounds View Citizen of the YearAward. The nomination was reviewed by the City Council at the March Work Session. The City Council made a decision to designate the 2013 Mounds View Citizen of the Year Award to Gary Stevenson. The Mounds View Citizen of the Year Award is scheduled to be presented at the March 31, 2014, Town Hall Meeting, located at Mounds View City Hall. Staff has attached a draft of the plaque that will be presented at the Town Hall Meeting. Item 07A March 10, 2014, City Council Meeting Page 2 Recommendation: It is recommended that the City Council approve the attached Resolution 8221, appointing Gary Stevenson as the 2013 Mounds View Citizen of the Year. Respectfully submitted, AA� 60k& Desaree Crane Name of Nominee: Title (optional): Address: City, Zip Code: Phone: Email: Nominated By: Organization (if any): City, Zip Code: Email: MOUNDS VIEW CITIZEN of the YEAR AWARD NOMINATION FORM Gary Stevenson 2847 Ardan Avenue Mounds View 55112 763-784.7336 Fax: stev garyCa?yahoo.com Gary Meehlhause Mounds View 55112 G2KMM@comcasat.net (Attach additional pages as necessary). 1.) How long have you known the nominee and in what capacity? I have known Gary since 2004 when I joined the Mounds View Planning Commission. Even though I've only known Gary for 10 years, we do share a common background in that we are both originally from Iowa, and even though we never lived in the same Iowa community, we do share the commonality of having been born in the same hospital in Spencer, IA. 2.) Describe briefly specific contributions the nominee has made to the community as it relates to the Mounds View Citizenship Award criteria: Gary has served on the Mounds View Planning Commission for 20+ years, and has served as the Commission's Chairperson for 10+ years. Gary has also served on the Mounds View Economic Commission since 2013. Gary previously served on the Mounds View Parks and Recreation Commission for a number of years. Gary is presently on the YMCA Advisor Board, and is also an active member of the Mounds View Lions Club. 3.) What special circumstances make the nominees' achievements outstanding? Gary exemplifies citizen involvement with and caring for the community that he has called home for 30+ years. This statement is supported by Gary's specific community involvement defined above. Gary provides excellent leadership for the Mounds View Planning Commission. His years of experience and knowledge are invaluable when the Commission is presented with complex Planning cases. Even though Gary's years of membership on the Commission probably exceeds the total years of the other 6 members presently on the Commission and obviously his knowledge greatly exceeds that of the other members, he chairs the Commission in a very partnering manner, and always asks for and respects the other Commission members' questions, observations, and perspectives. Gary's involvement with the YMCA Advisory Board and the Mounds View Lion's Club further exemplify his overall commitment to the City of Mounds View, and his personal desire to see the city be the best it can be for its residents and its business community. 4.) Share any additional information about the nominee you would like considered: Gary is very deserving of recognition as the Mounds View Citizen of the Year because of his personal commitment to the City of Mounds View, and his partnership with fellow Mounds View residents, Mounds View businesses, city staff, and City Council to make the City of Mounds View a great community to live in and do business in. I don't know any other resident except for City Council members who devotes more personal time to the welfare of the City of Mounds View than Gary Stevenson, and this is exemplified by his involvement with the various city and community groups described earlier. Gary's qualifications definitely align the with qualification requirements for Citizen of the Year, and align with the previous recipients of the Mounds View Citizen of the Year award! RESOLUTION NO. 8221 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION DESIGNATING THE 2013 MOUNDS VIEW CITIZEN OF THE YEAR AWARD WHEREAS, the Mounds View Citizen of the Year Award recognizes ordinary citizens who have demonstrated outstanding dedication to improving their communities; and WHEREAS, the Mounds View Citizen of the Year Award recognizes a Mounds View resident, business owner or land owner, who represents the energetic, courageous, persistent and informed involvement of an ordinary citizen in the issues and challenges that affect the City; and WHEREAS, nominations were solicited from the public and were reviewed by the City Council; and WHEREAS, Gary Stevenson, of 2847 Ardan Avenue, was selected and meets the criteria outlined in the policy; and WHEREAS, Gary Stevenson, as a citizen of Mounds View, has exemplified the courage and determination to follow his values; and WHEREAS, Gary Stevenson has demonstrated drive and initiative in his approach to citizenship and has worked steadfastly with various community groups and organizations; and WHEREAS, Gary Stevenson has volunteered a significant amount of time and energy to further community causes and issues; and WHEREAS, his efforts have generated positive results for the community; and WHEREAS, he has contributed his efforts unselfishly, not expecting anything in return. NOW, THEREFORE BE IT RESOLVED, that the Mounds View City Council does hereby present the 2013 Mounds View Citizen of the Year Award to Gary Stevenson, in sincere gratitude and appreciation for efforts as a Mounds View citizen. Adopted this 101h day of March, 2014 Joe Flaherty, Mayor ATTEST: James Ericson, City Administrator (seal) (AWARD TO BE PRESENTED AT THE TOWN HALL MEETING) Presented to GARY STEVENSON In recognition of many years of community participation and dedicated service as a citizen of Mounds View WHEREAS, Gary Stevenson, as a citizen of Mounds View, has exemplified the courage, initiative, and determination to follow his values; and WHEREAS, he has demonstrated drive and initiative in his approach to leadership, and has worked consistently with various community groups and organizations; and WHEREAS, he has volunteered a significant amount of time, passion, and energy to further community causes and issues; and WHEREAS, he unselfishly gave his efforts, not expecting anything in return; and WHEREAS, his efforts have generated positive results for the community. NOW, THEREFORE BE IT RESOLVED, that the City Council does hereby present the 2013 Mounds View Citizen of the Year Award to Gary Stevenson, in sincere gratitude and appreciation for efforts as a citizen of Mounds View. Presented by the MOUNDS VIEW CITY COUNCIL March 31, 2014 Of Mounds View Staff To: Honorable Mayor and City Council Item No: 07B Meeting Date: March 10, 2014 Type of Business: CB Administrator Review: �J zl From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 8222. Approving the Job Description, Salary Compensation, and Authorization to Advertise for the Public Works Project Coordinator Position Introduction: During the December 2, 2013, Work Session, Public Works Director Nick DeBar discussed restructuring the Public Works Department to address deficiencies in personnel and to increase the effectiveness in providing essential services devolved upon the department. According to Mr. DeBar's December 2, 2014, Work Session report, Mr. DeBar recommended adding a Project Management position in the Public Works Department (report attached). At the February Work Session and the February 10th City Council Meeting, a new proposed position was discussed for the Public Works Department called "Project Coordinator. This proposed position would work directly with the Director of Public Works on capital improvements and public works construction projects. The Project Coordinator would be responsible for the day-to-day coordination of assigned projects, ensuring that work is completed on time and in compliance with standards. This position would work closely with the Director of Public Works and provide regular project updates. At the February 10th City Council Meeting, it was the consensus of the City Council to move forward in completing a compensation analysis on the position. During the March Work Session, the City Council reviewed the compensation analysis and it was the consensus of the City Council to move forward in approving the job description, salary compensation and authorization to advertise for the position. Discussion: Staff submitted the draft Project Coordinator job description to Springsted, Inc., and requested them to do a HAY point and salary compensation analysis. Attached is Springsted's report. Springsted recommends that the Project Coordinator be assigned 291 HAY points, based on the position's comparability to the Planning Associate position, which is also at 291 HAY Points. It is the recommendation of Springsted to assign the Project Coordinator position with a pay range identical to the Planning Associate. Below is the salary range for both the Planning Associate and the proposed Public Works Project Coordinator position. The Public Works Project Coordinator position is a non-union, full- time, non-exempt position. Ste 1 Ste 1.5 Step 2 Step 3 Step 4 Ste 5 $24.70/hour $25.47/hour I $26.24/hour I $27.78/hour $29.33/hour $30.87/hour Item 07B Monday, March 10, 2014, City Council Meeting Page 2 Recommendation: As per the consensus of the City Council at the March Work Session, Staff recommends approval of Resolution 8222, approving the Public Works Project Coordinator job description, salary compensation schedule, and authorization to advertise for hire. If approved, Staff anticipates that a candidate could be approved as early as the first City Council Meeting in May. Respectfully submitted, AMLAX Ow Desaree Crane RESOLUTION 00222 CITY OF MOUNDS VIEW COUNTY OR RAMSEY STATE OF MINNESOTA APPROVING THE JOB DESCRIPTION, SALARY COMPENSATION AND AUTHORIZATION TO ADVERTISE FOR THE PUBLIC WORKS PROJECT COORDINATOR POSITION WHEREAS, at the February Work Session and the February 10, 2014, City Council Meeting, a new position was discussed for the Public Works Department called Project Coordinator; and WHEREAS, Staff submitted the draft Project Coordinator job description to Springsted, Inc., and requested them to conduct a HAY point and salary compensation analysis; and WHEREAS, during the March 3, 2014, Work Session, the City Council reviewed the compensation analysis, and it was the consensus of the City Council to move forward in approving the job description, salary compensation and authorization to advertise for the position; and WHEREAS, Springsted, Inc., recommends that the Project Coordinator be assigned 291 HAY points, based on the position's comparability to the Planning Associate position, which is also at 291 HAY Points; and WHEREAS, it is the recommendation of Springsted, Inc., to assign the Project Coordinator position with a pay range identical to the Planning Associate position; and WHEREAS, below is the salary compensation schedule for the Project Coordinator position, which is identical to the City's Planning Associate position, as recommended by Springsted, Inc.: Step 1 Step 1.5 Step 2 Ste 3 Step 4 Step 5 $24.70/hour I $25.47/hour I $26.24/hour I $27.78/hour I $29.33/hour $30.87/hour WHEREAS, the Project Coordinator position is a non-union, full-time, non-exempt position, as stated in the attached job description; and WHEREAS, Staff would like to start the process of advertising for the Project Coordinator position immediately. Resolution 8222 Page 2 NOW, THEREFORE BE IT RESOLVED, that the Mounds View City Council hereby approves the attached job description and salary compensation schedule of Project Coordinator in the Public Works Department, as stated below. Step 1 Step 1.5 Step 2 Step 3 Step 4F Ste 5 $24.70/hour $25.47/hour $26.24/hour $27.78/hour $29.33/hourF $30.87/hour NOW, MAY IT HE FURTHER RESOLVED, that the Mounds View City Council authorizes staff to prepare and post an advertisement for a non-union, full-time, non- exempt position of Project Coordinator within the Public Works Department NOW, MAY IT BE EVEN FURTHER RESOLVED that once a qualified candidate is selected for Project Coordinator, Staff would seek authorization from the City Council to hire the individual. Adopted this 10th day of March, 2014. Joe Flaherty, Mayor ATTEST: James Ericson, City Administrator (seal) 1 of Mounds View Staff Re To: Honorable Mayor and City Council From: Nick DeBar, Director of Public Works Item Title/Subject: Discuss Public Works Restructuring Item No: 5 Meeting Date: December 2, 2013 Type of Business: Work Session Administrator Review: Background With the recent retirement announcement by the long -employed Parks Supervisor and subsequent vacant management -level position that his departure will leave, Public Works is proposing a restructuring of the department to address deficiencies in personnel and to increase the effectiveness in providing the many essential services devolved upon the department. This restructuring proposal will align the department to best achieve the City's Mission Statement "to provide high quality public services that effectively address changing citizen and community needs in a fiscally responsible and customer - friendly manner." In addition, the core values included in the City's Values Statement, which "guide the day-to-day activities of City personnel" and "are fundamental to the City's success and fulfillment of its mission", will be bolstered by implementing this restructuring plan. Public Works Overview The Mounds View Public Works Department is responsible for the reliable and long-term operation, maintenance, repair, improvement, construction, and management of all municipal infrastructure involving drinking water supply and wastewater collection systems; streets, trails, and right-of-way; stormwater conveyance, ponds, and treatment systems; parks and recreation facilities; buildings and grounds; vehicles and equipment; and urban forestry. Public Works staff provides residents and businesses with clean drinking water, safe collection of wastewater, clear passageway of streets, reliable flood protection, beautiful parks, groomed athletic fields and recreational facilities, comfortable building spaces, and cost-effective, sustainable solutions for the long-term performance of these services at the lowest life cycle costs possible. An overview of essential services provided by Public Works is attached to this report. Quick Facts about Mounds View's Infrastructure The value of Mounds View's current infrastructure is estimated to be in excess of $100 million. This value represents the cost to replace the entire infrastructure that currently exists. Below is a general synopsis of the existing infrastructure managed by the Mounds View Public Works Department: • 47 miles of water main, 500 hydrants, 1000 water main valves, 4100 water meters • 6 wells and 3 water treatment plants (500 million gallons raw water pumped/treated each year) • 43 miles of roadway, 15 miles of trails/sidewalks, 1250 traffic signs, 300 street lights • 45 miles of sanitary trunk main, 900 manholes, 2 lift stations (400 million gallons sewage collected each year) • 30 miles of storm trunk main, 1500 storm drains/manholes, 300 infiltration swales, 10 regional ponds • 11 parks (150 acres), 35 acres irrigation, 10 baseball/softball and 4 soccer fields, 10 playgrounds (3,500 acres mowed each year) • 16 buildings totaling 150,000 sq. ft., 6 parking lots, 5 acres of grounds 50+ vehicles and heavy/highway equipment 10,000 planted trees in boulevards, parks, and grounds (tens of thousands more in natural areas) Existing Personnel Public Works is currently approved for 15 full-time and 9 part-time/seasonal employees for a total of 24 employees, or 18.1 Full Time Equivalent (FTE) positions. Public Works personnel costs are funded from General, Enterprise, and Special Revenue Funds. General and Special Revenue Funds pay for 9.55 FTEs, or 53% of the total Department personnel costs, while Enterprise Funds pay for the remaining 8.55 FTEs, or 47% of the total personnel cost. Discuss Public Works Restructuring Page 2 Public Works is comprised of three divisions: Public Works Administration (PWA), Engineering (PWE), and Maintenance (PWM). PWA is responsible for the overall department administration, personnel matters, budgets, policies, code review, and department standards. PWE is responsible for the planning, design, and construction of the infrastructure, asset and record plan management, engineering standards, permitting (excavation/obstruction, land disturbance, water/sewer, etc.), right-of-way management, consultant coordination, and project management. PWM is responsible for the daily operation and maintenance of the infrastructure including repairs. PWM is further divided into the following subdivisions: (drinking) water, wastewater, streets & trails, stormwater, vehicles & equipment, parks & recreation facilities, and building & grounds (facilities). All three divisions work closely together to ensure the infrastructure is reliable, efficient, and provides the lowest life cycle cost — despite challenges with being housed at two different locations. PWA and PWE staff operates out of the City Hall facilities and PWM staff operates out of the Public Works Facility located at 2466 Bronson Drive. Factors Supporting Restructuring Public Works operations and workload has changed dramatically over the past decade or more, and there are a number of factors to consider that support the need to restructure the department. While some of these factors alone do not warrant the effort to restructure, collectively they bear witness to the need for personnel revisions to keep up with the current and future workload demand, in addition to disseminating the Park Supervisor's responsibilities. Aaino Infrastructure The vast majority of Mounds Views infrastructure was originally built in the 1960's and 1970's during peak development growth. This infrastructure is now 40 to 50 years old and needs more maintenance to function properly and increased failures spurring repairs and replacements are occurring. The materials and workmanship used in construction of this aging infrastructure are inferior to the current standards that exist today. Therefore, it is imperative that periodic inspections, proper and timely maintenance, and performance monitoring is conducted to extend its useful life as long as practical. In addition, private infrastructure is in a similar state and demands coordination and inspection hours by staff. Added Infrastructure There has been additional new infrastructure that Public Works has added to its list of infrastructure to take care of. In addition to streets, utilities, and Right-of-way to manage from new developments (Hidden Hollow, Medtronic, etc.), there has been a sharp increase in new trailways, sidewalks, landscaping, irrigation, trail lights, park shelters, and infiltration basins that never existed before. The County Road 10 trailway and landscaping are highly visible and have added an addition burden to both the maintenance and engineering divisions. It is estimated that roughly 500 new infiltration basins will be constructed with the Streets and Utilities Improvement Program. In addition to cleaning debris and sediment from the inlets, the MS4 permit requires that each one of these basins be inspected annually. Increase in Capital Improvement Projects While some of the capital improvements are performed in-house, much is outsourced to consulting engineering firms. Even though this engineering work is outsourced, Public Works spends a tremendous amount oftime coordinating and supporting the project. The engineering division has handled all project management and oversight for new capital improvement projects related to trailways, lighting, and landscaping along County Road 10, in addition to new park shelters and sidewalks. The CIP also has future projects planned for new trails, lighting, and landscaping along County Road 10, which is echoed in the 2013 City Council Priority Statement. A draft trails and sidewalk master plan also shows an expansion of the system. County Road 10 intersection improvements are also programmed in the current CIP at Woodale, Edgewood, Long Lake Road, County Road I, Groveland, and Spring Lake Road. In addition to new construction, much of the aging infrastructure is beyond its useful life and there has been a sharp increase in workload demand to rehabilitate and reconstruct this dilapidated infrastructure. The Streets and Utilities Improvement Program is a prime example of this. Although there is only Areas G, H, and I left to construct, this only accounts for 60% of the municipal street system. Nearly all the 17 miles of streets and associated utilities not included in the Program are in need of some type of Discuss Public Works Restructuring Page 3 improvement from major maintenance to reconstruction. In addition, to extend the life of the new streets as long as possible (50-60 years), Public Works will need to oversee seal coats, crack filling, mill and overlays, and other major maintenance to these new streets. It is estimated that every $1 spent on maintenance equates to $10 in deferred reconstruction costs for asphalt pavements. Many of the municipal sanitary sewers are distressed, cracked, or failing whereby allowing inflow and infiltration (1/1) of "clear" or clean water to enter. All collected sewage is transported to Metro Council facilities, who in turn, charges the City costs associated with treating the sewage based upon volume. This is a significant cost to the City and totals approximately $800,000 annually. Public Works began repairing, replacing, and sliplining sanitary sewers to reduce 1/1 into the system about 5 years ago, but many more pipes need attention. Each gallon per minute of clear water entering our 45 miles of trunk sewer (many more miles of service laterals) equates to approximately $1,000 annually in MCES fees. Similar examples exist for capital improvements that are or will be needed for the water supply facilities (process equipment, building repairs, reroofing, etc.) and distribution system (water line breaks), stormwater collection system and ponds (dredging, drainage improvements, etc.), parks and recreational facilities (shelters, ball fields, playgrounds, tennis courts, trails, etc.), and building facilities (HVAC, reroofing, energy upgrades, remodels, etc.). Public Works is expecting that capital improvements will be needed for the aging infrastructure into the foreseeable future. Increase in Capital Improvements by Ramsey County and MnDOT Our metropolitan sector has been and will continue to be inundated with major highway projects by Ramsey County and MnDOT. The Public Works Director has been coordinating on behalf of Mounds View for these various projects, including the TH 10 bridge reconstruction over 1-35W (2012), TH 10/96 Interchange reconstruction (2013), and Traffic Signal at County Road 10/Silver Lake Road (2013-2014). In addition, the PW Director served as a member of the 1-35W Management Lane Technical Advisory Committee (2011-2013) and Project Management Team for TH 96 (est. 2015) and County Road H bridge replacements over 1-35W and County Road H intersection improvements (est. 2016). It is also expected that the TCAAP redevelopment will also consume PW E staff time — especially considering that Mounds View serves the portion south of County Road H with sanitary sewer and the north side (DVS complex) with water supply. Increase in Regulatory Agency Mandates There has been a steady flood of increased mandates by federal, state, regional, and local regulatory agencies with jurisdiction in Mounds View during the last decade, but these mandates have exploded the past few years causing additional burden on Public Works staff. Many of these mandates originate at the federal level but state and regional agencies are often charged with enforcing these federal mandates (e.g., MnDOT for FWHA). The following is an example of recent mandates adding some of the most burden to Public Works (there are many more examples): 1. Municipal Separate Storm Sewer System (MS4) Permit. This permit provides the City the needed approval to discharge it's stormwater to Rice Creek. This permit is mandated by federal regulations under the Clean Water Act (EPA) and administered by the Minnesota Pollution Control Agency (MPCA). The permit term is 5 years and a new cycle began August 1, 2013. Six Minimum control measures (MCMs) require numerous best management practices (BMPs) adding new regulations such as stepped up inspections, increased documentation and training, expanded written procedures, increased enforcement, and other internal operation mandates. 2. Wellhead Protection Plan (WHPP): Parts 1 and 2 of the WHPP were performed over the past several years and finalized in October 2013. The program is administered locally by the Minnesota Department of Health (MDH) and requires BMPs for protecting source water supplies. Examples of required actions include public education and outreach, tracking potential sources of contamination, monitoring zoning and coordinating with LGUs within the Drinking Water Supply Management Area (DWSMA) with spans various municipalities and cities. 3. Retroreflectivity Standards for Traffic Control Signs: A new regulation mandated by the Federal Highway Administration (FWHA) and administered locally by MnDOT requiring inspection and evaluation of reflectivity of traffic signs. Discuss Public Works Restructuring Page 4 Increase in Right -of -Way Management In addition to the aging municipal infrastructure, private utilities located in City right-of-way are also requiring replacement. There is also been a growth of fiber optic cabling being installed for telecommunication companies the past few years. This private work requires a Right-of-way permit from Public Works. PWE reviews construction plans, issues the permit if acceptable, inspects construction, and closes out the permit. The highest number of ROW permits processed was 79 in 2009. Public Works is also charged with monitoring any activities in the boulevard areas that are inconsistent with its use. It is expected that more coordination, creation of permit standards, handouts, and inspection work will be required for driveway curb cuts related to the new curbed streets as well. Added Responsibilities Over the years, Public Works has assumed responsibilities that other City departments were previously performing. Most notably, when the Parks and Recreation Department was eliminated, the YMCA was contracted to perform the recreation duties and park maintenance staff was retained as -is. However, no staff was added to perform those duties related to park planning, management, improvement, inspection, etc. that was being performed (half-time) by the Parks and Recreation Director These duties were added to the full-time duties of the Public Works Director, which also included being the staff liaison to the Parks Commission and oversight of the Community Center. Other department duties assumed include water and sewer permitting and inspections (previously performed by Building Inspector), City Hall cleaning contract, city forestry (previously performed jointly with New Brighton), and Streets and Utilities Committee activities. Also, prior to 2009, a consulting engineering firm (SEH) was performing the city engineering duties, which is now performed in-house. Decrease in Staffing Public Works has decreased staffing positions over the past few years. Most recently, two seasonal maintenance positions (one full time parks) were eliminated in an effort to assist in reducing operating costs during the global economic downturn a few years ago. Now, new federal regulations related to the Affordable Care Act (ACA) will further hamper seasonal maintenance needs when the maximum number of consecutive calendar days to work full-time without benefits will be reduced from 185 to 119. Public Works has traditionally had two seasonal workers begin in spring and continue into the fall for park maintenance. The summers will still be covered since many of the seasonal workers begin in mid-May and leave in late August to return to college. Also, the vacant engineering/GIS intern position was not filled this year since PWE staff did not have time to train and oversee the work of this position. Core Duties Not Being Performed Unfortunately, there are core duties that have suffered tremendously due to the contributing factors mentioned above. Many of these duties are associated with the PWA and PWE staff at City Hall. These duties include routine housekeeping activities like records management/archiving, electronic and hard copy filing, and purging emails. However, more important duties related to regulatory mandates, asset management, documentation, code revisions, engineering standards, and department policies/procedures are also being overlooked for the "here and now" duties related to capital improvement projects and citizen requests. In addition, no time is available to investigate products, learn new software or mapping tools, or attend/provide training to incorporate efficiencies into the workload process. Capital Improvements Beina Deferred Public Works does not have enough qualified staff time to complete capital improvement projects in the years planned. Instead, a prioritization of planned improvements occurs and lower priority projects are deferred to following years. This does not mean that the projects should occur in a later year, but rather, that its impossible for staff to deliver the projects with current staffing levels. The CIP and budget has many examples of deferred projects, including Mustang Drive Improvements, City Hall Irrigation Improvements, Trailway Development and Maintenance. Some projects have been deferred for multiple years in a row. In addition, adequate time is not available to determine more accurate estimates for these improvements before they are added to the CIP and budget. This has resulting in the City Council having to amend adopted budgets when construction contracts are approved. Discuss Public Works Restructuring Page 5 Recommendations for Restructuring The retirement of the Parks Supervisor was not a surprise, and staff have evaluated various positions and reorganization models over the past several years in anticipation of this retirement occurring. Public Works recommends using this rare opportunity to restructure personnel to better address current and future needs. A personnel structure that may have worked 10 or 15 years ago is no longer working. To address this, Public Works is recommending the following: 1. Eliminate Parks Supervisor position and replace with non -supervisory position focused on project management in PWE. 2. Add a full-time Parks Maintenance Worker position in PWM. Proiect Management Position Under the general director of the Public Works Director, the proposed project management position would perform professional duties related to planning and managing various capital improvements throughout the project cycle, including project conception, design, bidding, construction, and closeout phases. Specific duties include project scoping, estimating, scheduling, consultant solicitation/negotiating/coordination, plan reviews, bid and construction administration, and closeout activities. The project manager would coordinate with regulatory agencies, property owners, businesses, and other local government units regarding project matters. The position would prepare staff reports, attend City Council meetings to obtain project approvals, and track assigned project expenditures against budgets. This position will alleviate workload now being performed by the Public Works Director and Supervisors, but it is expected that the director (and supervisor for some maintenance projects) will still perform some project management activities as workloads requires. The project management position may also assist with other PWE activities as needed including asset management, inspections, records management, customer assistance, etc. This position is proposed to be FLSA exempt (i.e., salaried) and compensation would be similar to that of the current Parks Supervisor (also FLSA exempt). An exact title for the position is being evaluated and job description drafted. The former Public Works Director also identified a position in this category when the Streets and Utilities Improvement Program was beginning. The City Council at that time seemed supportive of the position, but it was not pursued further due to the Public Works Director position being vacant for one full year. Parks Maintenance Worker The Parks Supervisor not only supervised maintenance and custodian staff but also assisted and performed many of the daily maintenance worker activities including equipment repairs, mowing, building repairs and maintenance, troubleshooting, and diagnostics. To fill the void left by the elimination of this position, coupled with the void left by the previous reduction in one full-time seasonal parks maintenance worker and seasonal staff limitations related to the ACA, it is recommended to hire a full-time parks maintenance worker. This position would be classified as FLSA non-exempt (hourly) and be a member of the Public Works Collective Bargaining Unit. Summary Public Works has been asked to do more with less while its workload has increased due to aging and added infrastructure, added responsibilities, an explosion of capital improvement projects, and an ever- increasing list of regulatory mandates. This overly burdensome workload over the years has now created inefficiencies, inaccuracies, and frustration. The lack of appropriate staffing and skill abilities to tackle this workload has led to many core duties going undone. The proposed restructuring described above is not a "want' or a "need", but a "must have" in order to keep pace with current and future workload demands. Respectfully submitted, Nick DeBar - Public Works Director Springsted Incorporated 380 Jackson Street, Suite 300 Saint Paul, MN 55101-2887 p P 0 Tel: 651-223-3000 Fax: 651-223-3002 www.springsted.com TilWk1[077_10Bill 1A TO: Jim Ericson, City Administrator FROM: Sharon Klumpp DATE: February 27, 2014 SUBJECT: Project Coordinator The City wants to establish a Project Coordinator in the Public Works Department's Engineering Division. The position will assist the Director of Public Works/City Engineer in a variety of tasks related to the planning, design, bidding, construction and management of projects and capital improvements. The position requires an Associate's degree and four years of experience. We recommend assigning the position 291 points based on its comparability to the Planning Associate (291) position. In making this recommendation, we referred to the Hay job match pointing system and considered the independence and impact of these positions and the equivalent nature of the minimum qualifications expressed in the job descriptions. In the absence of survey data, we recommend establishing the Project Coordinator position with a pay range that is identical to the Planning Associate with a minimum rate of $50,365 and a maximum rate of $62,956. Please let me know if you have any questions. Public Sector Advisors CITY OF MOUNDS VIEW POSITION DESCRIPTION Position Title: Project Coordinator Department: Public Works — Engineering Division Accountable to: Director of Public Works/City Engineer FLSA Status: Non -Exempt PRIMARY OBJECTIVE OF POSITION To plan, coordinate, and monitor the design and completion of public works construction projects and capital improvements. Act as liaison for projects with consultants, contractors, regulatory agencies, utility companies, property and business owners, the public, City personnel, and other stakeholders. Assist the Director of Public Works/City Engineer in completing other tasks associated with the planning, design, bidding, construction, and management of projects and capital improvements. SUPERVISION RECEIVED General supervision is provided by the Director of Public Works/City Engineer. SUPERVISION EXERCISED None. ESSENTIAL DUTIES AND RESPONSIBILITIES • Responsible for planning and coordinating the activities for various City -funded capital improvements and public works projects throughout their duration including planning, preliminary and final design, bidding, and construction phases. Projects are typically planned improvements that involve rehabilitation, reconstruction, new construction, and major maintenance, replacement, or modifications to public works infrastructure. • Act as liaison and collaborate project work with consultants, contractors, regulatory agencies, utility companies, property and business owners, the public, City personnel, and other stakeholders. Provide updates to project team and communicate with affected property owners. • Implement and monitor project goals, objectives, costs, and deadlines. Provide project updates and status reports to Director of Public Works/City Engineer. • Maintain extensive coordination with private consultants hired by the City to perform professional services related to outsourced project development. Provide guidance and information of project requirements to consultants during completion of their professional services and activities, including responding to inquiries, problem solving and collaborating, and reviewing contract deliverables. • Attend and participate in design meetings, pre-bid conferences, public bid openings, preconstruction conferences, construction progress meetings, and final inspections. • Conduct site inspections and monitor construction activities and progress. Verify construction work and materials are compliant with contract documents and department standards. Record observations, site conditions, test results, field orders, and construction progress. • Assist the Director of Public Works/City Engineer with internal project tasks including preparing bid/quote documents, bid tabulations, and construction contracts; calculating estimated quantities and construction costs; answering contractor questions; and researching products. Review and examine construction contracts, pay applications, change orders, certificates of completion, final acceptance, and other construction related documents. Position Description I Project Coordinator Page 1/4 • Assist and participate in development of the Capital Improvement Program (CIP). • Coordinate acquisition of project right-of-way, permanent and temporary construction easements, and permissions from affecting property owners. • Assist and participate in reviewing plan submittals and inspecting construction for public works related portions of private development projects to ensure compliance with department standards and regulations. • Coordinate activities and attend meetings related to construction projects led by other government agencies affecting public works infrastructure, operations, and other interests. • Serve as project manager for smaller capital improvements and miscellaneous projects. OTHER DUTIES AND RESPONSIBILITIES • Investigate and respond to a wide variety of public inquiries, concerns, or complaints related to construction projects and other public works matters. • May assist and participate in other division activities and responsibilities including permitting/inspections, right-of-way management, engineering standards, records management, mapping, code enforcement, budgeting, grant applications, infrastructure asset management, and private development reviews. • Occasionally may attend City Council and other advisory group meetings for matters related to assigned projects. • Perform other duties and responsibilities as apparent or assigned by the Director of Public Works/City Engineer. MINIMUM QUALIFICATIONS Education and Experience: • Associate's degree from an accredited college or university with major coursework in Construction Management, Civil Engineering Technology, or other closely related field and four years of experience working in the design, construction, or management of public works infrastructure/facilities and capital improvements; or any equivalent combination of education and experience. Licenses and Certificates: • Possess a valid Minnesota Class D driver's license or equivalent. NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: • Basic principles and practices of project management, construction administration, and public works/facilities design and construction. • Applicable federal, state, and local laws, codes, rules, regulations, and design standards. Skill in: • Establishing and maintaining cooperative human relations with those contacted in the course of work, including co-workers, consultants, contractors, regulators, vendors, and the public. • Reading, interpreting, and comprehending a variety of engineering, architectural, and other technical documents including drawings, specifications, maps, schematics, product data, shop drawings, and design standards. • Preparing clear and concise project correspondences directed to wide variety of audiences, individuals and groups. • Organizing resources and establishing priorities for work assignments. • Keeping and managing accurate records of project costs, schedules, inspections, and other documentation in hard copy and electronic formats. Position Description I Project Coordinator Page 2/4 • Proficient use of computers and general software programs; experience with Microsoft Office Suite (Word, Excel, Outlook) required; and Microsoft Project and Adobe Acrobat preferred. • Assessing in -field conditions and problems and determining workable solutions to resolve them. Ability to: • Manage multiple projects and work assignments within given time constraints and clearly defined set of expectations. • Perform routine decision-making in interpreting plans and specifications related to contract disputes and modifications. • Coordinate with design professionals to resolve plan discrepancies and construction problems related to contract documents. • Calculate basic estimated quantities and cost estimates for public works/facilities improvements. • Occasionally attend evening meetings and work extended hours as necessary for completion of assigned duties and responsibilities. • Obtain and keep current all licensures and certificates required for position. • Communicate effectively, in English, both verbally and in writing. • Operate a motor vehicle and other tools and equipment used. • Pass a background check. TOOLS AND EQUIPMENT USED • Common office tools and equipment including telephone, personal computer, printers, photocopier, and facsimile machine. • Hand-held equipment and devices including mobile telephone, camera, calculator, GPS devices, tape measures, and infrared thermometers. • Construction safety equipment including hardhat, safety boots, safety vests, hearing protection, eye protection, and gloves. • Motor vehicle. PHYSICAL DEMANDS/WORK ENVIRONMENT The physical demands and work environment characteristics described herein are representative of those physical demands that must be met by an employee to successfully perform the essential functions of this job and those work environment characteristics that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands: While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, and operate computers, phones, and other peripheral objects. The employee is frequently required to talk, hear, see, stand, walk, and sit for extended periods of time, and occasionally climb, balance, stoop, kneel, crouch, crawl, reach, taste, and smell during inspections and construction monitoring. Audio-visual acuity sufficient to observe, evaluate field conditions, reading and writing, and communicate orally in person and over the telephone. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee may frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 75 pounds. Work Environment: While performing the duties of this job, the employee primarily works indoors in a typical office environment that is well lit and has controlled indoor air HVAC system. However, the employee also makes frequently field/site visits during warmer months between March and November, and Position Description I Project Coordinator Page 3/4 occasionally during winter months, requiring exposure to varying outdoor weather conditions and construction areas with dirt, fumes, noise, confined work spaces, high work spaces, tripping hazards, and vibration. The employee is required to wear proper safety equipment during field/site visits including hard hats, safety shoes, safety glasses, hearing protection, and gloves. SELECTION GUIDELINES Formal application; rating of training; education, and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or logical assignment to the position. The position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Mayor Effective Date: 03-10-2014 Revision History: 03/2014 (created) City Administrator Position Description I Project Coordinator Page 4/4 of Mounds View Staff Item No: 7C Meeting Date: March 10, 2014 Type of Business: Council Business Administrator Review:G To: Honorable Mayor and City Council From: Nick DeBar, Director of Public Works Item Title/Subject: Resolution 8223, Approving the Wellhead Protection Plan Background: In accordance with Minnesota Rules, Chapter 4720, all public water suppliers are mandated to implement wellhead protection measures through a Wellhead Protection Plan (WHPP). The Minnesota Department of Health (MDH) is in charge of enforcing these rules and notified Mounds View in 2009 that we were included in the next phase of municipalities required to perform this planning work based on our vulnerability to potential contamination. The deadline to complete the WHPP process was October 15, 2013. WHPP is broken into two general parts. Part 1 includes detailed analysis of each well and pumping aquifer characteristics, groundwater flow models, delineating WHP areas including the Drinking Water Supply Management Area (DWSMA), vulnerability assessments, and identifying the types of potential contamination. Part 2 involves inventorying potential sources of contamination and developing management strategies for addressing the potential sources of contamination. Barr Engineering Company was hired by the City to prepare Part 1 of the WHPP and has been coordinating the work with the City's designated Wellhead Protection Manager, Nick DeBar, and MDH staff. The Part 1 Report was submitted to the MDH in December 2011, and subsequently approved in a letter to the City dated February 1, 2012, with a public information meeting conducted on March 12, 2012. Barr was authorized to prepare Part 2 of the WHPP on April 23, 2012 and a draft report was completed and sent to stakeholders on July 22, 2013 for a mandated 60 -day review period. A Public Hearing to review and discuss the WHPP (Part 2) was conducted on September 23, 2013 consistent with the Wellhead Protection Rules (4720.5350, subpart 4). A final report for Part 2 was submitted to the MDH before the October 15, 2013 deadline. Final approval of the WHPP was received by MDH on January 6, 2014 and stakeholders were notified of approval. Discussion: The goals for implementation of the WHPP include the following: Work to maintain or improve the current level of water quality; Work with the surrounding cities to protect the source water aquifers; Provide information and promote activities that protect the source water aquifers and manage the identified potential contaminant sources in the management area; and Continue to compile data to support future wellhead and source water protection efforts. To meet these goals, the following general activities are included in the Wellhead and Source Water Protection Program: Well management, including encouraging proper sealing of unused wells and proper management of existing wells; Potential contaminant source properties, including providing information to property owners that contain Class V wells and storage tanks, and updating and maintaining a database of potential contaminant sources and issues; Res. 8223, Approving the Wellhead Protection Plan Page 2 Public education, including distribution of the Consumer Confidence Report and information for proper O&M of private wells, posting WHPP information on city website, and collaborating with Arden Hills, Blaine, Lexington, New Brighton, and Shoreview for public education opportunities within the DWSMA; Land use management that includes the WHPP into the City's planning process; and Continued data collection, including pumping records, geological and hydrogeological data, updating groundwater flow model, and compiling updates for contaminant sources. An executive summary of the Part 2 report summarizing the above goals and Program activities is attached for reference. The WHPP has a separate chapter that details each Program activity including source of action, cooperators, time frame and deadlines, prioritization, estimated cost, and goals achieved. A table summarizing these activities is also attached to this staff report. Recommendation: Staff recommends that the City Council adopt the attached resolution approving the Wellhead Protection Plan. Respectfully submitted, k `Z Nick DeBar — Director of Public Works/WHP Manager Attachments: • Resolution 8223 • WHPP Pt. 2 Executive Summary • WHPP Activities Table RESOLUTION 8223 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING THE WELLHEAD PROTECTION PLAN WHEREAS, the City of Mounds View is mandated to implement wellhead and source water protection measures through a Wellhead Protection Plan (WHPP) in accordance with Minnesota Rules, Chapter 4720; and WHEREAS, the WHPP is developed as a two part process which Barr Engineering Company prepared on behalf of the City; and WHEREAS, Part 1 of the WHPP was completed in December 2011 and approved by the Minnesota Department of Health (MDH) on February 1, 2012 after which a public information meeting was conducted on March 12, 2012; and WHEREAS, Part 2 of the WHPP was sent to stakeholders on July 22, 2013 for a mandated 60 -day review period and a public hearing was conducted on September 23, 2013 consistent with Wellhead Protection Rules (4720.5350, subpart 4); and WHEREAS, the WHPP was submitted to MDH prior to the October 15, 2013 deadline and the City received final approval by MDH on January 6, 2014 after which stakeholders were notified of its approval. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. The Wellhead Protection Plan consisting of Part 1 and 2 dated December 2011 and September 2013, respectively, prepared by Barr Engineering Company on behalf of the City is hereby approved. 2. The Director of Public Works is the designated Wellhead Protection Manager and is directed to oversee the implementation of the Wellhead Protection Plan. Adopted this 10th day of March, 2014. Joe Flaherty, Mayor ATTEST: James Ericson, City Administrator (SEAL) The Wellhead and Source Water Protection Plan (the Plan) for the City of Mounds View addresses the 6 municipal water supply wells used by the City: Well 1, Well 2, Well 3, Well 4, Well 5, and Well 6. Wells 1 and 4 pump water from the Tunnel City Group (formally referred to as the Franconia aquifer), Wonewoc Sandstone (formally referred to as the Ironton -Galesville aquifer), and Mount Simon Sandstone aquifer. Well 2 pumps from the Mount Simon Sandstone aquifer. Well 3 pumps from the Jordan Sandstone aquifer. Well 5 pumps from the Prairie du Chien Group and Jordan Sandstone aquifers. Well 6 pumps from the Jordan Sandstone, Tunnel City Group, Wonewoc Sandstone, and Mount Simon Sandstone aquifers. Wells 1, 2, 3, 5, and 6 are primary water supply wells. Well 4 is classified as "out long term". The Plan was prepared in accordance the applicable portions of the State of Minnesota Wellhead Protection Rules (Minnesota Rules 4720.5100 through 4720.5590). In Part 1 of the Plan, wellhead protection areas (WHPAs) for the Mounds View wells were delineated as was the associated drinking water supply management area (DWSMA). The vulnerability of the Mounds View wells and the associated DWSMA to contamination was assessed. In accordance with Minnesota Rules 4720.5550, Mounds View Wells 1, 2, and 3 were classified as not vulnerable to releases of contaminants at the surface while Wells 4, 5, and 6 were classified as vulnerable to releases of contaminants at the surface. The uppermost source water aquifer in approximately 60% of the DWSMA was classified as having low vulnerability to releases of contaminants at the surface. In the remaining approximately 40% of the DWSMA, the uppermost source water aquifer was classified as being moderately vulnerable to releases of contaminants at the surface. The Mounds View DWSMA extends into the cities of Arden Hills, Blaine, Lexington, New Brighton, and Shoreview. Part 1 of the Plan was approved by the Minnesota Department of Health on February 1, 2012. This document comprises Part 2 of the Plan and includes the following information • A review of data elements identified by the Minnesota Department of Health as applicable to the DWSMA. • Results of an inventory of potential contaminant sources within the DWSMA. • Review of changes, issues, problems, and opportunities related to the public water supply and the identified potential contaminant sources. • A discussion of potential contaminant source management strategies and the goals, objectives, and action plans associated with these management strategies. • A review of the Wellhead and Source Water Protection evaluation program and Mounds View's alternative water supply contingency strategy. MN\62\23621059 Mounds View Wellhead Prot Plan\WorkFiles\Part 2 WHPPWounds View Part WHPP final.docx The aquifer vulnerability in the Mounds View DWSMA is classified as Low or Moderate. Therefore, the City's Wellhead and Source Water Protection Program is targeting properties with potential contaminant sources including non -municipal wells, potential Class V wells (consisting of only properties associated with automotive repair since no large scale septic systems serving more than 20 people or cesspools were identified in the DWSMA), and storage tanks within the DWSMA. The City will also focus on educating city staff, residents, and business owners of the City of Mounds View, as well as those in the portions of the cities of Arden Hills, Blaine, Lexington, New Brighton, and Shoreview within the DWSMA, regarding wellhead and source water protection. In addition, the City of Mounds View will compile new or updated information for future revisions of the WHPP. The following goals have been identified for Mounds View's Wellhead and Source Water Protection Program: • The City will work to maintain or improve the current level of water quality so that the municipal water supply will continue to meet or exceed all applicable state and federal water quality standards. • Since the Mounds View DWSMA extends into surrounding cities, the City of Mounds View will, to the extent possible and practicable, work with the surrounding cities with the goal of protecting the source water aquifers. e The City will provide information and promote activities that protect the City's source water aquifer. This will result in increased public awareness of the Wellhead and Source Water Protection Program and groundwater -related issues and include activities to manage the identified potential contaminant sources within the DWSMA. • The City will continue to compile data from their wells and available public sources to support future wellhead and source water protection efforts. These goals will be accomplished through implementation of this WHPP. The goals for the City of Mound View's Wellhead and Source Water Protection Program will be achieved through the following existing and planned programs: • Well management 1. Encouraging the proper sealing of all unused wells within the DWSMA. 2. Encouraging proper management of existing wells with in the DWSMA. • Potential contaminant source properties 1. Providing information to owners of properties that may contain Class V wells. 2. Provide information to owners of properties where storage tanks are located that will encourage proper operation and maintenance of the storage tank. 3. Periodically obtain information on the status of wells and storage tanks in the DWSMA from the regulating agencies to maintain an up-to-date potential contaminant source database for the DWSMA and allow timely recognition of PAMpIs\23 MN\62\23621059 Mounds View Wellhead Prot Plan\WorkFilesTart-2—WHPP\Moands View Part 2 WHPP_final.donx 2 potential issues that could affect the Mounds View municipal water supply or DWSMA. • Public education 1. Distribution of the Mounds View Consumer Confidence Report for the water supply system. 2. Distribution of information on the proper operation and maintenance of private wells. 3. Post WHPP information on the City of Mounds View website at hftp://www.ei.mounds-view.mn.us/ 4. Working with the cities of Arden Hills, Blaine, Lexington, New Brighton, and Shoreview to the extent practicable to identify appropriate public education opportunities for any residents within the portions of the DWSMA that extend into these jurisdictions. • Land use management 1. Inclusion of wellhead and source water protection into the City's planning process. • Continued data collection 1. Recording static and pumping water levels in the Mounds View municipal wells. 2. Compilation of additional local geologic and hydrogeologic data as it becomes available from public sources. 3. Using new geologic/hydrogeologic data to update the groundwater flow model used in the delineation of the WHPA. 4. Periodic compilation of updated information on potential contaminant sources within the DWSMA. 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The reservoir has performed well but has been showing signs of deterioration the past several years, most notably the masonry and roof conditions. The reservoir was inspected by KLM Engineering, Inc. to determine condition and rehabilitation scope of work. The Council authorized KLM to perform engineering design and prepare bidding documents for the reservoir rehabilitation on January 27, 2014 (Res. 8208). Rehabilitation includes interior structural repairs, interior steel coatings, exterior structural repairs, and coating of the exterior roof and flashing. The estimated cost estimate to perform the repairs and rehabilitation is $407,100 and will extend the service life of the reservoir by 30 to 40 years. A new tank of similar construction is estimated at $3 to $4 million. The Council approved bidding documents and authorized advertisement for bids on February 24, 2014 (Res. 8218). A pre-bid conference was conducted on March 3, 2014 and bid proposals are due March 10, 2014. Recommendation: Public Works Engineering will evaluate the bids received on March 10, 2014 and make a recommendation for award later that day at the City Council meeting. This project is on a fast track and if rehabilitation work is to be completed, the reservoir will need to be back on-line prior to the irrigation season (traditionally around June 1). While the drinking water system could meet the typical summer demand, it would require increased wear and tear on the well pumps and motors and may require a ban on lawn sprinkling. Rehabilitation work is expected to take six to eight weeks to complete. Monies have been budgeted under the water enterprise fund (700-4823-7050) for $350,000. Respectfully submitted, Nick DeBar — Director of Public Works RESOLUTION 8224 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AWARDING A CONSTRUCTION CONTRACT FOR 2014 2MG GROUND RESERVOIR REHABILITATION PROJECT WHEREAS, the 2,000,000 gallon reinforced concrete ground reservoir was constructed in 1968 and is a vital component of the municipal water supply system; and WHEREAS, the reservoir interior wall coatings and OSHA conditions were inspected and evaluated the as part routine maintenance in 2013, and revealed conditions that require unforeseen repairs and rehabilitation to the reservoir including interior structural repairs, interior steel coatings, exterior structural repairs, and coating of the exterior roof and flashing; and WHEREAS, the City Council authorized KLM Engineering, Inc. (KLM) on January 27, 2014 to perform engineering design and prepare bidding documents to rehabilitate the reservoir and address the deficiencies identified in the inspection report (Res. 8208); and WHEREAS, the City Council approved bidding documents and authorized advertisement for bids for the reservoir rehabilitation on February 24, 2014 (Res. 8218); and WHEREAS, sealed bid proposals were received on March 10, 2014 to perform construction to rehabilitate the reservoir ranging from $ to $ ; and WHEREAS, of Minnesota submitted the lowest responsible bid for NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: The bid proposal for $ submitted by for to construct the 2014 2MG Ground Reservoir Rehabilitation Project, City Project No. 2013-005, ("Project') is hereby accepted by the City. 2. City staff is directed to prepare a construction contract for the project for said price. 3. Upon satisfactory review by the City Attorney, the Mayor and City Administrator are hereby authorized and directed, for and on behalf of the City, to execute and enter the construction contract with 4. KLM Engineering , Inc. is authorized to provide construction inspection and testing services for the Project on an hourly plus reimbursable basis up to $45,000, including a two-year warrantee inspection on a lump sum basis of $3,000. 5. A 5% contingency of $ is approved to cover potential additional costs during construction and requires pre -approval by the Director of Public Works. Adopted this 10`h day of March, 2014. Joe Flaherty, Mayor ATTEST: James Ericson, City Administrator (SEAL) Item No: 07E ® NDS TMeeting Date: March 10. �/t 2014 Type of Business: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, City Administrator Item Title/Subject: Resolution 8227 Approving City Council Priorities for 2014 Introduction: The City Council and department heads met at the Community Center on Feb 11, 2014, to review its previously adopted goals and priorities and to discuss new goals and priorities for 2014. From this meeting, a new list of goals and priorities was created, and the Council reviewed the draft language at its work session on March 3, 2014. Slight modifications were suggested and recommended to be brought back for formal adoption by the Council. Discussion: The following represents Council priorities for 2014: • Consider targeted property acquisitions on a case-by-case basis to eliminate blight and to encourage redevelopment and land assembly • Actively recruit new businesses, encourage business development and work with existing businesses for purposes of retention and expansion i Partner with-MnDOT and Ramsey County to update County Road 10 sign references to reflect "Northtown Boulevard" • Focus on corridor maintenance, aesthetics, landscaping and appearance; pursue completion of corridor trailway segments and linkages to promote regional connectivity • Create and promote the redevelopment vision associated with Crossroad Pointe and pursue other redevelopment opportunities • Explore technology enhancements to expand access and availability to residents and businesses • Promote programs and opportunities to eliminate blight and improve neighborhoods • Investigate renewable energy and energy efficiency improvements; pursue Green - Step City designation • Re-evaluate service delivery and hours of operation • Provide for greater security in parks and City buildings, and • Plan for the design and reconstruction of the Public Works maintenance facility. Recommendation: Staff recommends approval of Resolution 8227 adopting the Council's priorities for 2014. Respectfully submitted, J Cuwu James Ericson City Administrator RESOLUTION NO. 8227 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING THE CITY COUNCIL'S IDENTIFIED PRIORITIES FOR 2014 WHEREAS, the City Council and department heads held a strategic planning retreat on February 11, 2014, at the Mounds View Community Center; and, WHEREAS, at the retreat, the City Council reviewed and discussed the many issues and challenges presently faced by the City; and, WHEREAS, the City Council identified their most important priorities for 2014, which are identified on the attached Exhibit A: NOW, THEREFORE BE IT RESOLVED THAT the Mounds View City Council does hereby approve its identified Priorities for 2014 as referenced in Exhibit A. Adopted this 10th day of March, 2014. Joe Flaherty, Mayor ATTEST: James Ericson, City Administrator (seal) EXHIBIT A 2014 City Council Priorities On February 11, 2014, the Mounds View City Council and members of the management team held a facilitated planning and goal -setting retreat at the Mounds View Community Center. The Council reviewed and reaffirmed the City's Mission, Vision and Values Statements and reviewed the goals and priorities from 2013 as a starting point for determining how best to focus its future efforts. The City of Mounds View provides a variety of core and essential services to its residents, property owners and business owners. Each of these service delivery areas is an acknowledged and supported priority and each supports the City's Mission, Vision and Values statements. Recognizing that important services such as Code Enforcement, Street and Infrastructure Improvements, the Community Center, Parks, Public Safety, Sewer and Water delivery are ongoing priorities which strengthen and enhance the City's livability and social fabric, the City Council has chosen to focus particular attention this year to the following identified priorities: • Consider targeted property acquisitions on a case-by-case basis to eliminate blight and to encourage redevelopment and land assembly • Actively recruit new businesses, encourage business development and work with existing businesses for purposes of retention and expansion • Partner with MnDOT and Ramsey County to update County Road 10 sign references to reflect "Northtown Boulevard" • Focus on corridor maintenance, aesthetics, landscaping and appearance; pursue completion of corridor trailway segments and linkages to promote regional connectivity • Create and promote the redevelopment vision associated with Crossroad Pointe and pursue other redevelopment opportunities • Explore technology enhancements to expand access and availability to residents and businesses • Promote programs and opportunities to eliminate blight and improve neighborhoods • Investigate renewable energy and energy efficiency improvements; pursue Green -Step City designation • Re-evaluate service delivery and hours of operation • Provide for greater security in parks and City buildings, and • Plan for the design and reconstruction of the Public Works maintenance facility. References to County Road 10 in the above priorities reflect the City Council's ongoing belief that the corridor remains a key component in the City's ability to grow and prosper well into the future. A healthy and vibrant commercial corridor, easily accessible and aesthetically pleasing, will be Mounds View's foundation upon which our other amenities will be strengthened and reinforced. (Approved March 10, 2014, Res. 8227) Item No: 7F tW-- __ Meeting Date: March 10, 2014 Type of Business: Council Business Administrator Review: City of Mounds View Staff Report To: Honorable Mayor and City Council From: Thomas Kinney, Chief of Police Item Title/Subject: Resolution 8226 Approving the Purchase of One 2014 Ford Police Interceptor Utility Vehicle and One 2014 Chev Impala Sedan Administrative Vehicle Introduction: The police department has $62,000 approved in the 2014 budget to purchase two police vehicles and equipment setups. In addition, a separate item of a light bar expense at $2,300 is also in the 2014 budget. Maintaining a reliable and well kept fleet of police vehicles is essential in providing quality policing services to the community. The department strives to stay on a 5 year replacement cycle for marked police vehicles and an 8 year replacement cycle for unmarked/administrative vehicles. The current police fleet consists of: • One 2008 Ford Crown Victoria (084) for PSO • One 2008 Ford Crown Victoria (085) for Patrol Use • One 2009 Ford Crown Victoria (091) for Patrol Use • One 2011 Ford Crown Victoria (111) for K-9 Use • One 2011 Chev Tahoe (112) for Patrol Sergeant Use • One 2013 Ford Interceptor Sedan (131) for Patrol Use • Three 2014 Ford Interceptor Sedans (141, 142, 143) for Patrol Use • Two Unmarked Chev Impalas (2006, 2007) for Admin /Investigative Use Discussion: The current vehicle designated for the PSO (084) use has a higher number of engine hours and mileage, as well as peeling paint and more frequent servicing needs. Therefore, this vehicle will be cycled out through auction at the State Surplus Services and 085 will be converted to the new PSO vehicle. The oldest Chev Impala, a 2002 model, has already been transferred for use by the Community Development Department. Community Development was in need of a vehicle for immediate use due to the loss of another staff vehicle. The department is requesting to purchase one 2014 Ford Police Interceptor Utility vehicle and one 2014 Chev Impala Sedan unmarked vehicle for administrative / investigative designation. The utility vehicle offers the all wheel drive, but more importantly provides increased interior room as well as additional cargo area for equipment. The addition of another utility vehicle will also provide an alternative means of use for the patrol officers, as the current Chev Tahoe, is designated for the patrol sergeant. The Ford Interceptor Utility vehicle is offered at the state contract price from Nelson Auto Center in Fergus Falls of $25,309, which is only $1900 above the base price of the Ford Interceptor Sedan priced at $23,417. The addition of some necessary options should increase the total cost to $25,746. The slight cost increase comes at a reasonable value for the versatility offered with this type of vehicle. The equipment setup costs and graphics installation for this utility vehicle will be much higher, with an estimated total at $10,100, plus the $2,300 cost for the light bar and siren control system. Set-up costs are higher due to the necessity of purchasing all new equipment, rather than using any existing emergency equipment on hand that is not compatible for this new utility vehicle. The Chev Impala is being offered at the state contract price from Polar Chevrolet at $18,262. The estimated setup costs which include a new mobile radio are approximately $6,200. The total purchasing costs and setup amounts still come in at or below the budgeted amount of $62,000. Recommendation: Staff recommends authorizing the purchase of one 2014 Ford Police Interceptor utility vehicle and one 2014 Chev Impala Sedan including all setup costs and the sale of one older Ford Crown Victoria squad car through the Admin Minnesota State Surplus Services auction. Respectfully Submitted, Thomas Kinney Chief of Police RESOLUTION NO. 8226 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING THE PURCHASE OF ONE FORD POLICE INTERCEPTOR UTILITY VEHICLE AND ONE CHEV IMPALA SEDAN ALONG WITH SETUP COSTS FOR BOTH VEHICLES WHEREAS, the Mounds View Police Department maintains a replacement schedule of police vehicles to ensure that the police department can provide reliable quality service to the community with a dependable fleet of police vehicles, and; WHEREAS, the Mounds View Police Department planned and budgeted for the replacement of two squad cars in 2014 at $25,000 each plus equipment and setup costs of $6,000 totaling $62,000, and; WHEREAS, Nelson Auto Center in Fergus Falls has been awarded the state bid contract for the 2014 Ford Police Interceptor Police Utility vehicles at an approximate cost of $25,309 and Polar Chev is awarded the state contract for Chevrolet Impala Sedans at an approximate cost of $18,262, and; WHEREAS, a 2008 police squad car will be designated for sale at a future auction administered by the Admin Minnesota State Surplus Services. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota to authorize the purchase of one 2014 Ford Police Interceptor Utility vehicle at an approximate cost of $25,746, plus setup costs of approximately $10,100 and to purchase one Chev Impala Sedan at an approximate cost $18,262, plus setup costs of $6,200 and to sell one older Ford Crown Victoria squad car through the Admin Minnesota State Surplus Services Auction. Adopted this 10th day of March 2014. Joe Flaherty, Mayor ATTEST: Jim Ericson, City Administrator (seal) Movrms ViEw of Mounds View Staff Item No: 08B Meeting Date: March 10, 2014 Type of Business: CA City Administrator Review:/\� To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 8225, Approving a Transfer of Ownership for a Cigarette/Tobacco License Located at Sam's Market, 2408 County Road I Discussion: The present owner of Sam's Market is requesting a transfer of ownership for their Cigarette/Tobacco License from Ahmad Gazi Mugbil to Khudelr Abbas Jrau. All application materials and fees have been submitted to the City. Recommendation: Staff recommends approval of Resolution 8225, approving a transfer of ownership for a Cigarette/Tobacco License for Sam's Market located at 2408 County Road I. Respectfully Submitted, NX Desaree Crane RESOLUTION 8225 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA Authorizing a Transfer of Ownership for a Cigarette/Tobacco License for Sam's Market, Located at 2408 County Road 1 WHEREAS, Ahmad Gazi Mugbil and Khudelr Abbas Jrau recently submitted an application for a cigarette/tobacco license ownership transfer for Sam's Market located at 2408 County Road I ; and WHEREAS, Mr. Khudelr Abbas Jrau has submitted the appropriate application materials and fees; and WHEREAS, the licensing period would be March 11, 2014- June 30, 2014; and WHEREAS, all City of Mounds View business licenses must be approved by the City Council. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby approve a tobacco license from Ahmad Gazi Mugbil to Khudelr Abbas Jrau for Sam's Market located at 2408 County Road I. Adopted this 10th day of March, 2014. Joe Flaherty, Mayor ATTEST: James Ericson, City Administrator (seal) CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING JUST AND CORRECT CLAIMS AGAINST CITY FUNDS WHEREAS, the City of Mounds View, pursuant to Minnesota Statute 412.141, has full authority over the financial affairs of the City and; WHEREAS, the City Council has reviewed the claim numbers: 17815 through 17827 in the amount of $ 58,488.55 134231 through 134322 in the amount of $ 160,592.67 TOTAL AMOUNT OF CLAIMS PRESENTED $ 219,081.22 And has found said claims to be just and correct; It was moved that the City Council of Mounds View hereby approve the attached list of claims dated 3/11/2014 by the vote ayes nays. ��� Finance Director 2/20/2014 2;42 PM DIRECT PAYABLES CHECK REGISTER PACKET: 01203 MARCH 2014 HEALTH/DENTAL VENDOR SET: 01 City of Mounds View BANK: PYBNK Western Bank CHECK CHECK VENDOR I.D. NAME TYPE DATE --------------------------------------------------------------------------- H3000 Health Partners I-45953805 Health Partners R 2/20/2014 ** B A N K T O T A L S +• NOO DISCOUNTS REGULAR CHECKS: 1 0.00 HANDWRITTEN CHECKS: 0 0.00 PRE -WRITE CHECKS: 0 0.00 DRAFTS: 0 0.00 VOID CHECKS: 0 0.00 NON CHECKS: 0 0.00 CORRECTIONS: 0 0.00 BANK TOTALS: 1 0.00 PAGE: 1 / CHECK CHECK DISCOUNT AMOUNT NO# AMOUNT ---------------------------------------------------- 32,104.17 017815 32,104,17 CHECK AMT TOTAL APPLIED 32,104.17 32,104.17 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 32,104.17 32,104.17 3/04/2014 11:20 AM DIRECT PAYABLES CHECK REGISTER PACKET: 01205 PYRE 03/06/2014 - 8 VENDOR SET: 01 City of Mounds View BANK: PYBNK Western Bank fit f PAGE: 1 ** B A N K T 0 T A L S ** NO# CHECK CHECK 10 0.00 CHECK CHECK VnOR I.D. NAME TYPE DATE DISCOUNT AMOUNT 0 NO# AMOUNT --------------"-------------------------------------------------------------------" 0.00 NON CHECKS: 0 0.00 CORRECTIONS: 0 0.00 BANK TOTALS: A3035 0.00 AFLAC I-51020140306 RD103 AFLAC R 3/06/2014 154.89 017816 I-52020140306 RD103 AFLAC R 3/06/2014 9.97 017816 164.86 A9329 Fidelity Security Life I-62020140306 50790-1492 PLAN 980 R 3/06/2014 45.76 017817 45.76 L0549 Law Enforcement Labor Services, I-70020140306 Police Union Dues R 3/06/2014 751.31 017818 751.31 M6321 MN Benefit Association I-60020140306 MNBF Ins R 3/06/2014 15.78 017819 15.78 M7152 M Child Support Payment Center I-99520140306 Case #0015244278 KIRK LEITCH R 3/06/2014 1,079.08 017820 1,079.08 M7156 MN Child Support Payment Center I-99020140306 #001511549601 BLAINE BACKES R 3/06/2014 189.66 017821 189.66 N0525 643400 - NCPERS Minnesota I-30020140306 NCPERS Life Ins R 3/06/2014 176.00 017822 176.00 "^50 Public Employees Retirement Ass 1-00120140306 PERA 643400 R 3/06/2014 9,391.10 017823 I-00220140306 PERP 643400 R 3/06/2014 13,710.63 017823 23,101.73 *VOID+ 017824 VOID CHECK V 3/06/2014 017824 **VOID** *VOID* 017825 VOID CHECK V 3/06/2014 017825 **VOID** R0896 MN Child Support Payment Ctr. I-99820140306 Case #14080268 DARNELL MEYER R 3/06/2014 331.37 017826 331.37 54107 Secure Benefits Systems Corp. 1-50020140306 Flex Medical R 3/06/2014 152.53 017827 1-50320140306 Flex Daycare R 3/06/2014 376.30 017827 528.83 ** B A N K T 0 T A L S ** NO# DISCOUNTS REGULAR CHECKS: 10 0.00 HANDWRITTEN CHECKS: 0 0.00 PRE -WRITE CHECKS: 0 0.00 DRAFTS: 0 0.00 VOID CHECKS: 2 0.00 NON CHECKS: 0 0.00 CORRECTIONS: 0 0.00 BANK TOTALS: 12 0.00 CHECK AMT TOTAL APPLIED 26,384.38 26,384.36 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0-00 0.00 26,384.38 26,384.38 Finance GENERAL FUND Mark Beer 2/10/14 Leadership Group 53.12 2/10/14 Cell Service Jan/Feb 80.00 TOTAL: 133.12 Central Services GENERAL FUND Cardmember Service 3/04/14 Staff/Council Retreat 167.80 ECM - Specialty Pubs 03-06-2014 09:52 AM Refund C O U N C I L R E P O R T ��� PAGE: 1 Bids DEPARTMENT FUND VENDOR NAME Hewlett Packard Company DATE DESCRIPTION AMOUNT Integra Telecom 2/23/14 Phone Service 542.50 NON -DEPARTMENTAL GENERAL FUND Community Support Center 2/25/14 MV Community Resource Ctr 3,000.00 Office Depot 2/19/14 Office Supplies YMCA of Greater Twin Cities 2/15/14 Safe Afterschool Program 2,000.00 Binder 119.96 Ramsey Coney League of Local Governmen 2/15/14 Music in the Park 1,000.00 Ricoh Americas Corporation 2/27/14 Ricoh Americas Corporation 2/15/14 Y -Partners 2,000.00 City of Roseville 2/04/14 Feb 2014 IT Services 3,694.08 2/15/14 Senior Wellness Program 1,500.00 February Phone Bill 598.75 S & T Office Products, Inc. 2/20/14 TOTAL: 9,500.00 City Council GENERAL FUND Timesaver Off Site Secretarial, Inc. 2/27/14 Feb 10th CC Mtn 228.50 2/26/14 Office Supplies 273.81 TOTAL: 228.50 PD Office Supplies Advisory Commissions GENERAL FUND Timesaver 0£f Site Secretarial, Inc. 2/27/14 Feb 19th Planning Commissi 131.00 Postmaster 2/20/14 Permit #4408 1st Class Pre 220.00 TOTAL: 131.00 Elections GENERAL FUND Ramsey County 3/04/14 Election Qtrly Pmt 4,562.50 Com Development Fuel 111.05 Mardi's Embroidery 2/20/14 TOTAL: 4,562.50 Finance GENERAL FUND Mark Beer 2/10/14 Leadership Group 53.12 2/10/14 Cell Service Jan/Feb 80.00 TOTAL: 133.12 Central Services GENERAL FUND Cardmember Service 3/04/14 Staff/Council Retreat 167.80 ECM - Specialty Pubs 1/26/14 Refund 38.94- 2/28/14 Bids 124.11 Hewlett Packard Company 2/20/14 HP Elite Display 1,008.00 Integra Telecom 2/23/14 Phone Service 542.50 Nystrom Publishing Co. 2/22/14 Spring 2014 MV Matters 1,587.77 Office Depot 2/19/14 Office Supplies 86.64 2/13/14 Binder 119.96 Ramsey Coney League of Local Governmen 2/21/14 League of Local Government 575.00 Ricoh Americas Corporation 2/27/14 Ricoh Americas Corporation 129.66 City of Roseville 2/04/14 Feb 2014 IT Services 3,694.08 2/04/14 February Phone Bill 598.75 S & T Office Products, Inc. 2/20/14 Goof Room Clock, Office Su 111.33 2/20/14 PW Supplies 4.95 2/26/14 Office Supplies 273.81 3/03/14 PD Office Supplies 81.52 Sensible Office Solutions 2/25/14 Envelopes 479.00 Postmaster 2/20/14 Permit #4408 1st Class Pre 220.00 TOTAL: 9,765.94 Community Development GENERAL FUND Cenex Fleetcard 2/11/14 Com Development Fuel 111.05 Mardi's Embroidery 2/20/14 Embroidery on Polo Shirts 90.00 RIM Printing Inc. 2/18/14 Inspection Notice Forms 153.18 Verizon Wireless 2/10/14 Comm Deve Phone Service 62.06 2/10/14 Card Service 40.01 TOTAL: 456.30 Police GENERAL FUND Assn. of Training Officers of MN 3/03/14 2014 PTO Basic N.Garland 450.00 Cardmember Service 3/04/14 IT. a Lock 200.00 Cenex Fleetcard 2/11/14 PD Fuel 796.26 Grainger 2/07/14 Eye Wash Station 33.00 Holiday 2/16/14 PD Fuel 2,938.49 Thomas Hughes, Attorney At Law 2/28/14 Attorney Service 4,424.25 League of Minnesota Cities 2/11/14 Patrol Subscription 1,615.00 Petsmart 2/05/14 Dog Food 89.96 Positive ID, Inc. 2/26/14 J. Martin ID Card 24.15 03-06-2014 09:52 AM C 0 U N C I L R E P O R T PAGE: 2 DEPARTMENT FUND VENDOR NAME DATE DESCRIPTION AMOUNT Park Maintenance Public Works Admin GENERAL FUND GENERAL FUND Bi( rnds Maintenance GENERAL FUND Ramsey County Ramsey County Chiefs of Police Associa City of Roseville City of St. Paul Thomson West Verizon Wireless Timothy Wolf Beisswenger's Do It Best Cenex Fleetcard Cottons, Inc. Equipment Distribution Management, Inc G & K Services - St. Paul Menards MN Safety Council Olsen Fire Inspection, Inc. Verizon Wireless Viking Industrial Center Verizon Wireless All Safe, Inc. Century Fence Co. G & K Services - St. Paul Grainger Menards MN Safety Council Surplus Services Verizon Wireless Viking Industrial Center Veh/Equip Maintenance GENERAL FUND Auto Plus - Little Canada Delegard Tool Co. DVS Renewal Emergency Automotive Tech Factory Motor Parts Co. G & K Services - St. Paul Hennepin Technical College I State Truck Center Menards MN Safety Council Titan Machinery 2/26/14 February Fleet Support Fee 2/26/14 T.Kinney & S. Menard 2/04/14 Feb 2014 IT Services 2/04/14 Wireless Services 2/04/14 Subscription 2/10/14 PD Service 2/10/14 USB Hub TOTAL: 2/11/14 Key House/Lock Single Cut 2/11/14 Park Fuel 10/25/13 Tri -Power Belt from IL 2/27/14 AGC -2 Fuse 2/24/14 PW 4466 Hood Hinge 2/26/14 Uniforms & Clothing 2/26/14 Mats & Towels 2/13/14 Grit, Drum Sand, Sander 2/25/14 2014 membership Dues 2/21/14 Sprinkler Head Froze 2/10/14 Verizon Wireless 2/11/14 Disposable Gloves 2/18/14 Disposable Gloves TOTAL: 2/10/14 Verizon Wireless TOTAL: 2/11/14 Service Call City Hall & P 2/25/14 Gate Operator Repair PW B1 2/26/14 Mats 2/26/14 Mats & Towels 2/10/14 Flashlight for Inspections 2/20/14 Utility Mat Pepper, Surge 2/25/14 2014 membership Dues 2/20/14 2 File Cabinets 2/10/14 Verizon Wireless 2/11/14 Disposable Gloves 2/18/14 Disposable Gloves TOTAL: 2/11/14 Battery Stock 2/05/14 Tools & Supplies for Shop 2/26/14 PD #071 2/26/14 PD 4061 2/26/14 PD #022 2/05/14 P4/ #123 Loader Light 2/07/14 PW #123 600 D High Dome St 2/11/14 PD #061 Battery 2/26/14 Uniforms & Clothing 2/26/14 Uniforms & Clothing 2/26/14 Mats & Towels 2/11/14 DOT Inspect. Meehan & Vace 2/25/14 PW #145 Belt 2/14/14 Adapter, Outlets 2/25/14 2014 membership Dues 2/07/14 PW #123 Filter, Cab 115.44 75.00 200.00 1,685.01 534.00 253.34 16.06 13,449.96 5.96 68.88 37.04 2.44 285.18 6.19 4.97 61.04 50.00 1,386.00 97.86 18.71 20.79 2,045.06 46.29 46.29 144.80 250.00 22.26 1.24 83.31 47.96 10.00 80.00 8.20 2.35 2.61 652.73 5.37 444.31 97.00 75.00 52.00 58.10 219.30 104.18 1.55 3.71 2.98 190.00 61.10 31.07 30.00 56.88 03-06-2014 09:52 AM C O U N C I L R E P O R T PAGE: 3 DEPARTMENT FUND VENDOR NAME DATE DESCRIPTION AMOUNT 2/26/14 Uniforms & Clothing 6.19 Tri State Bobcat 2/10/14 PW #130 & 131 Filters 169.54 2/25/14 2/12/14 PW #130 11.63 2/10/14 2/21/14 PW #131 Wiper Blades, Wash 59.34 Verizon Wireless 2/10/14 Verizon Wireless 19.34 Viking Industrial Center 2/11/14 Disposable Gloves 5.60 2/15/14 2/18/14 Disposable Gloves 6.22 2/10/14 TOTAL: TOTAL: 1,704.22 Street Pavement Mgmt GENERAL FUND Snow & Ice Control GENERAL FUND Street Sign Maintenanc GENERAL FUND tons. Fleet card G & K Services - St. Paul MN Safety Council Verizon Wireless Viking Industrial Center Warning Lites of Minnesota, Inc Beisswenger's Do It Best G & K Services - St. Paul H & L Mesabi Midway Ford Company MN Safety Council North American Salt Company Don Peterson Tri State Bobcat Verizon Wireless Viking Industrial Center Yocum Oil Company, Inc. Beisswenger's Do It Best G & K Services - St. Paul Verizon Wireless Viking Industrial Center Convention/Visitor Bur GENERAL FUND City of Blaine Recreation Cable Mark Beer Police Forfeiture Driver & Vehicle Services Div. Economic Development Econ Dev Authority Mark Beer 2/11/14 Street Fuel 290.13 2/26/14 Uniforms & Clothing 6.19 2/26/14 Mats & Towels 4.97 2/25/14 2014 membership Dues 50.00 2/10/14 Verizon Wireless 50.98 2/11/14 Disposable Gloves 11.99 2/18/14 Disposable Gloves 13.32 2/15/14 Backe., Hiatt, Meehan,Atki 159.80 2/10/14 TOTAL: 587.38 2/18/14 #s Mailbox 7535 Edgewood D 1.16 2/26/14 Uniforms & Clothing 6.81 2/26/14 Mats & Towels 5.47 2/04/14 Bolts for Plows 34.25 2/24/14 PW #246 Lamp Assembly 33.13 2/25/14 2014 membership Dues 70.00 2/06/14 North American Salt Compan 2,289.04 2/21/14 Tow Out During Snow Storm 134.10 2/10/14 PW #130 Harness 183.37 2/20/14 PH #130 Harness, Controlle 544.39 2/20/14 PW #131 Harness, 7 -PIN 183.37 2/10/14 Verizon Wireless 37.50 2/11/14 Disposable Gloves 10.31 2/18/14 Disposable Gloves 11.45 2/04/14 Fuel 3,177.00 2/10/14 TOTAL: 6,721.35 2/11/14 Hardware, Anchor's Street 5.27 2/26/14 Uniforms & Clothing 2.47 2/26/14 Mats & Towels 1.99 2/10/14 Verizon Wireless 12.89 2/11/14 Disposable Gloves 3.70 2/18/14 Disposable Gloves 4.11 TOTAL: 30.43 2/11/14 Jan Hotel Tax Skyline 303.47 2/11/14 Jan Hotel Tax Americ Inn 1,998.76 3/04/14 Feb Hotel Tax Skyline 275.94 TOTAL: 2,578.17 2/10/14 Employee Exp. Mark Beer 7.84 TOTAL; 7.84 2/26/14 Title 2008 Mitsubishi 21.50 TOTAL: 21.50 2/10/14 Employee Exp. Mark Beer 24.64 TOTAL: 24.64 03-06-2014 09:52 AM C O U N C I L R E P O R T PAGE: 4 DEPARTMENT FUND VENDOR NAME DATE DESCRIPTION AMOUNT Recreation Community Center 0 Batteries Plus Bulbs 2/10/14 Batteries 17.98 282.88 2/20/14 Beisswenger's Do It Best 2/10/14 16oz Rubber Undercoat 7.29 34.11 2/27/14 7581 Pleasant View Dr.-Wat 2/19/14 Poly Wand For Tanks 6.19 7545 Pleasant View Dr.-Wat 29.64 2/27/14 2/20/14 Poly Wand for Tanks 6.19- 2/26/14 Uniforms & Clothing 6 & K Services - St. Paul 2/25/14 Mats 55.14 2/26/14 Uniforms 6 Clothing 4.64 2/26/14 Mats & Towels 3.73 Integra Telecom 2/23/14 Phone Service 115.30 Menards 2/11/14 Cleaners 23.68 2/14/14 Shelf Kit, Handset Coiled 60.68 MN Safety Council 2/25/14 2014 membership Dues 30.00 Northern Sanitary Supply 2/20/14 Cleaning Supplies 158.26 City of Roseville 2/04/14 Feb 2014 IT Services 100.00 Verizon Wireless 2/10/14 Verizon Wireless 24.61 Viking Industrial Center 2/11/14 Disposable Gloves 7.06 2/18/14 Disposable Gloves 7.84 Voss Lighting 2/03/14 Light Bulbs 115.44 TOTAL: 731.65 Banquet Center Community Center 0 Ameripride Services 2/21/14 Napkins & Tablecloths 13.44 Central Rental 2/11/14 Lift - Repairing Light In 104.98 G & K Services - St. Paul 2/25/14 Linens 50.45 TOTAL: 168.87 YMCA Community Center 0 B S N Sports Inc. 2/13/14 Gym Equipment Backboard 1,632.07 Nystrom Publishing Co. 2/22/14 Spring 2014 MV Matters 1,587.78 TOTAL: 3,219.85 RE __ling Recycling Grant Nystrom Publishing Co. 2/22/14 Spring 2014 MV Matters 979.35 TOTAL: 979.35 Community Development Special Projects L.H.H. Ricoh Americas Corporation S & T Office Products, Inc. Stantec Consulting Services, Inc Trane Street Pavement Mgmt Street Improvement Finance and Commerce Stantec Consulting Services, Inc. Economic Development GO Impr Bonds 2004 U. S. Bank NON -DEPARTMENTAL Water Utility Distribution Water MN Dept of Health Cenex Fleetcard Fastenal Company City of Fridley G & K Services - St. Paul 2/12/14 MV Retro Commissioning 1,609.50 2/24/14 Copiers 18,200.00 2/18/14 Work Session Tables 7,982.20 3/04/14 County Road H Sidewalk 2,611.00 2/17/14 BAS for Network Access 15,664.00 TOTAL: 46,066.70 2/27/14 2014 Street/Utility Projec 178.68 3/04/14 2014 Street & Utility Area 12,482.50 TOTAL: 12,661.18 2/25/14 Paying Agent 450.00 TOTAL: 450.00 2/24/14 Community Bit Service Conn 5,108.00 TOTAL: 5,108.00 2/11/14 Water Fuel 157.64 2/12/14 Bolts for WTP41 Valve 282.88 2/20/14 Hardware Bolts for WTPN1 294.96 2/27/14 7611 Pleasant View Dr.-Wat 34.11 2/27/14 7581 Pleasant View Dr.-Wat 34.11 2/27/14 7545 Pleasant View Dr.-Wat 29.64 2/27/14 7555 Pleasant View Dr. -Nat 40.07 2/26/14 Uniforms & Clothing 11.76 03-06-2014 09:52 AM C O U N C I L R E P O R T PAGE: 5 DEPARTMENT FUND VENDOR NAME DATE DESCRIPTION AMOUNT Water Production Water Goodin Company Inspec Inc Integra Telecom KLM Engineering, Inc. Menards MN AWWA MN Safety Council Dave Perkins Contracting, Inc. Stantec Consulting Services, Inc. Verizon Wireless Viking Industrial Center Water Conservation Service, Inc. Barr Engineering Company Hawkins. Inc. Instrumental Research, Inc. Utility Distrbution Wastewater Cenex Fleetcard Flexible Pipe Tool Company City of Fridley G & K Services - St. Paul MN Pollution Control Agency MN Safety Council Ramsey County Stantec Consulting Services, Inc. Team Laboratory Chemical Corp. Verizon Wireless Viking Industrial Center Viking Electric Supply, Inc 2/26/14 Mats & Towels 2/11/14 Gaskets for WTP#1 2/20/14 2014 Reroo£/Masonry Renov. 2/23/14 Phone Service 2/17/14 2014 Ground Reservoir 2/06/14 Standard Plug 2/24/14 Metro School April 1-3, Be 2/24/14 MetroSchool April 1-3 Bris 2/24/14 Metro School April 1-3 Szu 2/24/14 Metro School April 1-3 Sch 2/24/14 Metro School April 1-3 Mee 2/24/14 Metro School April 1-3 His 2/25/14 2014 membership Dues 2/12/14 2638 Louisa Avenue 3/04/14 City of MV General 2/10/14 Verizon Wireless 2/11/14 Disposable Gloves 2/18/14 Disposable Gloves 2/03/14 2317 Oakwood TOTAL: 9.44 15.31 2,000.00 37.82 9,500.00 2.99 175.00 175.00 175.00 175.00 175.00 175.00 90.00 3,809.00 322.00 139.46 21.06 23.40 366.80 18,272.45 2/24/14 Wellhead Protection Plan 144.50 2/14/14 150# Cylinder 3,391.46 2/14/14 150# Cylinder 495.00 2/18/14 2000# Cylinder 1,081.00 2/04/14 Coliform Bacteria WaterTes 80.00 TOTAL: 5,191.96 2/11/14 Sewer Fuel 2/11/14 Redmax Cable Assembly 2/18/14 Flexible Pipe Tool Company 2/27/14 3048 Bronson Dr. N.E.-Sewe 2/27/14 7325 Pleasant View Dr. -Sew 2/27/14 7365 Pleasant View Dr. -Sew 2/27/14 7611 Pleasant View Dr. -Sew 2/27/14 7581 Pleasant View Dr. -Sew 2/27/14 7545 Pleasant View Dr. -Sew 2/27/14 7457 Pleasant View Dr. -Sew 2/27/14 7425 Pleasant View Dr. -Sew 2/27/14 7447 Pleasant View Dr. -Sew. 2/27/14 7415 Pleasant View Dr. -Sew 2/27/14 7375 Pleasant View Dr. -Sew 2/27/14 7555 Pleasant View Dr. -Sew 2/27/14 7385 Pleasant View Dr. -Sew 2/26/14 Uniforms & Clothing 2/26/14 Mats & Towels 2/07/14 Pump Workshop May 14 Hiatt 1/13/14 Peterson, Schnur, Szurek,V 2/25/14 2014 membership Dues 2/26/14 Feb Fleet Support Fee 3/04/14 City of MV General 2/10/14 Chemical Blocks Lift Stall 2/10/14 Verizon Wireless 2/11/14 Disposable Gloves 2/18/14 Disposable Gloves 2/21/14 Heat Shrink Tubing Splice 59.07 7,308.00 561.30 79.52 71.30 34.31 56.45 64.67 97.55 71.30 26.09 42.53 46.64 108.29 89.33 58.97 11.76 9.44 60.00 1,200.00 90.00 15.60 322.00 3,351.00 104.89 21.06 23.40 26.96 03-06-2014 09:52 AM C O U N C I L R E P O R T PAGE: 6 DEPARTMENT FUND VENDOR NAME DATE DESCRIPTION AMOUNT TOTAL: 14,011.43 ice Water Surface Water Cenex Fleetcard 2/11/14 Surface Water Fuel 274.33 G & K Services - St. Paul 2/26/14 Uniforms & Clothing 5.88 2/26/14 Mats & Towels 4.72 MN Safety Council 2/25/14 2014 membership Dues 45.00 University of Minnesota Extension Reg. 2/15/14 Stormwater Trainings Brisb 40.00 Stantec Consulting Services, Inc. 3/04/14 Storm Water General 62.00 Verizon Wireless 2/10/14 Verizon Wireless 43.95 Viking Industrial Center 2/11/14 Disposable Gloves 8.85 2/18/14 Disposable Gloves 9.83 TOTAL: 494.56 Street Cleaning Surface [Vater G & K Services - St. Paul 2/26/14 Uniforms & Clothing 0.91 2/26/14 Mats & Towels 0.76 MN Petroleum Service 2/07/14 Lincoln Oil Pump 585.20 Viking Industrial Center 2/11/14 Disposable Gloves 1.35 2/18/14 Disposable Gloves 1.52 TOTAL: 589.74 FUND TOTALS =___________— 100 GENERAL FUND 52,592.95 210 Cable 7.84 225 Forfeiture 21.50 230 Econ Dev Authority 24.64 252 Community Center Oper. 4,120.37 290 Recycling Grant 979.35 480 Special Projects 46,066.70 485 Street Improvements 12,661.18 505 GO Impr Bonds 2004 450.00 700 Water 28,572.41 730 Wastewater 14,011.43 745 Surface Water 1,OB4.30 GRAND TOTAL: 160,592.67 TOTAL PAGES: 6 1 2 3 4 5 6 7 s 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting January 13,2014 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 7:00 P.M. 1. MEETING IS CALLED TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller NOT PRESENT: None. 4. APPROVAL OF AGENDA A. Monday, January 13, 2014, City Council Agenda. MOTION/SECOND: Mueller/Gunn. To Approve the Monday, January 13, 2014, agenda as revised. Ayes — 5 5. PUBLIC INPUT Nays — 0 Motion carried. Jim Traen, 8145 Long Lake Road, commented he has lived in Mounds View since 1988 and at his current address since 1995. He explained a code enforcement officer informed his wife that his work truck was being parked contrary to City Code. He stated this truck has been parked in his driveway since June 17, 2002. He reported he owns Down Hole Well Services and works out of his home. Mr. Traen indicated that he met with City Administrator Ericson on December 27, 2013. At this meeting, the City Administrator said he could have the remove order delayed until the matter could be studied further. City Administrator Ericson provided further information on the commercial panting code. Mr. Traen requested the Council provide relief on the commercial vehicle parking ban through a waiver or permit. Mr. Traen commented this portion of City Code would greatly impact small business owners in Mounds View. Mayor Flaherty thanked Mr. Traen for his comments. He indicated the Council would be discussing this matter in further detail at the February work session meeting, which would be 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Mounds View City Council January 13, 2014 Regular Meeting Page 2 held Monday, February 3, 2014. He invited Mr. Traen to attend this meeting and be a part of the discussion. 6. SPECIAL ORDER OF BUSINESS A. Certificate of Appreciation to Noah Zierhut for Completing an Eagle Scout Service Project at Silver View Park. Mayor Flaherty presented Noah Zierhut with a Certificate of Appreciation for completing an Eagle Scout service project at Silver View Park. He explained Mr. Zierhut replaced the gable sheeting on the shelter building and worked to remove several invasive species in the park. On behalf of the City, he thanked Noah Zierhut for his efforts. A round of applause was offered by all in attendance. B. Resolution 8196, a Resolution of Appreciation for Brian Amundsen for his Service on the Streets and Utilities Commission. Mayor Flaherty read a Resolution in full commending Brian Amundsen for his service on the Streets and Utilities Commission. MOTION/SECOND: Mueller/Meehlhause. To Adopt Resolution 8196, a Resolution of Appreciation for Brian Amundsen for his Service on the Streets and Utilities Commission. Ayes — 5 Nays — 0 Motion carried. C. Resolution 8197, a Resolution of Appreciation for Shawn Young for his Service on the Streets and Utilities Commission. Mayor Flaherty read a Resolution in full commending Shawn Young for his service on the Streets and Utilities Commission. MOTION/SECOND: Mueller/Hull. To Adopt Resolution 8197, a Resolution of Appreciation for Shawn Young for his Service on the Streets and Utilities Commission. Ayes — 5 Nays — 0 Motion carried. D. Resolution 8198, a Resolution of Appreciation for Keith Cramblit for his Service on the Planning Commission. Mayor Flaherty read a Resolution in full commending Keith Cramblit for his service on the Planning Commission. MOTION/SECOND: Mueller/Hull. To Adopt Resolution 8198, a Resolution of Appreciation for Keith Cramblit for his Service on the Planning Commission. Ayes — 5 Nays — 0 Motion carried. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Mounds View City Council January 13, 2014 Regular Meeting Page 3 E. Resolution 8199, a Resolution of Appreciation for Jennifer Wagner- Harkonen for her Service on the Economic Development Commission (EDC). Mayor Flaherty read a Resolution in full commending Jennifer Wagner-Harkonen for her service on the Economic Development Commission. MOTION/SECOND: Meehlhause/Mueller. To Adopt Resolution 8199, a Resolution of Appreciation for Jennifer Wagner-Harkonen for her Service on the Economic Development Commission (EDC). Ayes — 5 Nays — 0 Motion carried. F. Presentation by Cor Wilson, Executive Director of the North Suburban Communications Commission and North Suburban Access Corporation. Cor Wilson, Executive Director of the North Suburban Communications Commission, updated the Council on events that have recently taken place at the access corporation. She reviewed the number of hours of cable programming that took place in 2013, along with the number of local events that were covered by CTV. It was noted the number of events was growing each and every year. Ms. Wilson discussed the items that have been addressed by the cable commission. At this point, a rate order was being disputed with Comcast. The FCC has reviewed the rate order and Comcast was found to be in noncompliance. She reported 78 complaints were received for Comcast, which was a large increase over previous years. She indicated there has been a drop in cable subscribers due to Comcast's poor billing, service, response time and customer service. She described how the new call centers were organized stating wait times were rising. Ms. Wilson provided comment on the local PEG channels stating Comcast has now encrypted all local channels. These stations could still be viewed free of charge through the use of a special DTA box for one year and after that time, the fee would be $2.99 per month. She indicated she would continue to work with the cable company on this issue, along with the franchise renewal. Those interested in receiving local stations were encouraged to contact the CTV office. Mayor Flaherty asked where the Cable Commission was with Comcast with regard to the franchise renewal. Ms. Wilson explained Comcast has not budged from the rates they proposed last February, while only offer a tenth to CTV. This was disappointing but not surprising. She hoped to continue holding informal conversations with Comcast to finalize negotiations. Mayor Flaherty questioned what services CTV provided to the public. Ms. Wilson indicated this included PEG channel programming, 100 hours of free production hours, web streaming of City meetings, along with technical services for video programming. In addition, CTV services were provided to the Community Theater and the Community Center. She provided further comment on the negotiation process with Comcast noting it was a challenge. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Mounds View City Council January 13, 2014 Regular Meeting Page 4 7. COUNCIL BUSINESS A. First Reading of Ordinance 885, Amending Chapter 512 of the City Cigarette and Tobacco Code by Adding Language Relating to Electronic Cigarettes (E - Cigarettes). Assistant City Administrator Crane stated at the November work session the Council discussed regulating and defining E -Cigarettes. At this time, the use was not regulated by City Code. She reviewed the proposed Code Amendment language noting Chapter 512 would now address Electronic Cigarettes. Staff recommended the Council hold the First Reading and Introduce Ordinance 885. Mayor Flaherty asked if the City had any businesses that currently sold E -Cigarettes. Assistant City Administrator Crane indicated the City did not have any businesses that solely sold E - Cigarettes at this time. Mayor Flaherty questioned if nicotine was harmful to a person. Katie Rengman, Ramsey Tobacco Coalition, said nicotine was an addictive substance, and could damage a body, as any other stimulant could. Council Member Gunn asked if E -Cigarettes should be used in public places. Ms. Rengman commented E -Cigarettes explained the proposed Ordinance would not ban the use of E - Cigarettes but would simply regulate the sales. She anticipated that the legislature will address this issue during upcoming session through the Freedom to Breath Act. She reported Duluth was the only community that has already banned the use of E -Cigarettes in all indoor facilities. Council Member Mueller commented that the private sector was setting policy on the use of E - Cigarettes. She inquired if E -Cigarettes could be sold to minors. Assistant City Administrator Crane indicated E -Cigarettes could only be sold to those 18 years of age or older, and would not be sold in vending machines. Council Member Hull questioned if this product had to be placed behind sales counters. Assistant City Administrator Crane stated this was the case. She reported she would be sending a letter to all tobacco vendors in the City to notify them of the Code change and new requirements once the Ordinance was adopted. MOTION/SECOND: Mueller/Meehlhause. To Waive the First Reading and Introduce Ordinance 885, Amending Chapter 512 of the City Cigarette and Tobacco Code by Adding Language Relating to Electronic Cigarettes (E -Cigarettes). Council Member Mueller asked if the First Reading of this Ordinance would be available for local business owners to review. Assistant City Administrator Crane stated she could place this information on the City's website. Ayes — 5 Nays — 0 Motion carried. 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Mounds View City Council January 13, 2014 Regular Meeting Page 5 B. Resolution 8200, Selection of the Official Newspaper, Acting Mayor, Treasurer and Official Depositories for 2014. Assistant City Administrator Crane stated requested the Council select an Official Newspaper, Acting Mayor, Treasurer and Official Depository for 2014. She reviewed the proposals from the local papers and recommended the Sun Focus be selected. She recommended the St. Paul Pioneer Press be chosen as the City's secondary newspaper. Assistant City Administrator Crane noted the Acting Mayor for 2013 was Council Member Mueller and the Treasurer was Finance Director Beer. She recommended the Council select an Acting Mayor for 2014 and approve the Treasurer and Official Depositories as recommended by staff. Mayor Flaherty recommended Council Member Mueller serve as the Acting Mayor again in 2014. He supported the Sun Focus as the primary newspaper. MOTION/SECOND: Flaherty/Gunn. To Waive the Reading and Adopt Resolution 8200, Selection of the Official Newspaper (Sun Focus), Acting Mayor (Council Member Carol Mueller), Treasurer and Official Depositories for 2014. Ayes — 5 Nays — 0 Motion carried. C. Resolution 8201, Appointing City Council Members and City Staff as Representatives for City Commissions and Other Organizations. Assistant City Administrator Crane requested the Council approve the appointment of City Council members and City Staff as representatives for City Commissions and other organizations. Mayor Flaherty reported Council Member Mueller currently represents the City for the Ramsey County League of Local Government. Council Member Mueller was happy to continue serving. Mayor Flaherty questioned who wanted to serve on the Blaine, Mounds View, Spring Lake Park Fire Relief. Council Member Gunn wanted to continue her service. Mayor Flaherty asked who was willing to serve on the Human Resources Committee. Council Member Hull and Council Member Meehlhause were willing to continue on this committee. Mayor Flaherty requested City Administrator Ericson represent the City on the Metro North Tourism Board. Council Member Meehlhause indicated he could serve as the alternate. Council Member Meehlhause was interested in serving on the YMCA Advisory Committee and Council Member Gunn would act as the alternate. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Mounds View City Council January 13, 2014 Regular Meeting Page 6 Council Member Meehlhause would continue as the representative for Northeast Youth and Family Services. Mayor Flaherty would be the alternate. Mayor Flaherty would serve as the representative for the League of Minnesota Cities and Council Member Mueller would be the alternate. Mayor Flaherty would represent the City in the North Metro Mayor's Association. The Mounds View Business Council would be represented by Council Member Mueller and Council Member Meehlhause. Council Member Gunn suggested the I -35W Coalition be added to this list noting she served as the City's representative. Council Member Meehlhause indicated Metro Cities should also be added to this list as well. Mayor Flaherty was interested in serving on Metro Cities with City Administrator Ericson. MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 8201, Appointing City Council Members and City Staff as Representatives for City Commissions and Other Organizations as discussed by Council. Ayes — 5 Nays — 0 Motion carried. D. Resolution 8192, Approve to Hire Jeffrey Martin as a Police Officer. Police Chief Kimsey requested the Council approve the hire of Jeffrey Martin as a Police Officer for the Mounds View Police Department. He indicated the department had a resignation last November. He reviewed the hiring process with the Council noting Mr. Martin has successfully completed all statutory requirements. He requested Mr. Martin's employment begin on January 21, 2014. Council Member Meehlhause asked if Mr. Martin had any previous law enforcement experience. Police Chief Kinney indicated Mr. Martin had experience in security and as a community service officer. Mr. Martin currently works at a jail and had a degree in law enforcement. Council Member Mueller questioned how the field training program would work for Mr. Markin. Police Chief Kinney discussed how the field training program would be completed by the two Sergeants in the department. He stated this was a 14 week process. MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 8192, Approve to Hire Jeffrey Martin as a Police Officer. Ayes — 5 Nays — 0 Motion carried. 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 sm Mounds View City Council January 13, 2014 Regular Meeting Page 7 E. Resolution 8193, Authorizing the Purchase of New Copiers. Finance Director Beer requested the Council consider purchasing new copiers. He explained this purchase was deferred in 2013 to allow the City to take advantage of the new sales tax law. He reported the City would save just over $1,200 pushing back this purchase. He reviewed the six quotes received for the new copiers and recommended the Council approve the purchase of three new copiers for an amount of $18,200. Council Member Hull excused himself from the Council Chambers. Council Member Mueller asked if the low bid included the trade in of the old units. Finance Director Beer stated this was the case. MOTION/SECOND: Gunn/Meehlhause. To Waive the Reading and Adopt Resolution 8193, Authorizing the Purchase of New Copiers and authorize the Mayor and City Administrator to sign the Maintenance Agreement. Ayes — 4 Nays — 0 Motion carried. F. Resolution 8191, Accepting Miscellaneous Cash Donations for 2013. Finance Director Beer requested the Council adopt a Resolution accepting miscellaneous cash donations received in 2013. He reviewed the donations received in detail with the Council. Council Member Hull returned to the Council Chambers. Council Member Mueller questioned how residents could make donations to the Police Department K-9 unit. Finance Director Beer encouraged residents to contact City Hall. MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8191, Accepting Miscellaneous Cash Donations for 2013. Council Member Mueller thanked everyone for their generous donations. Mayor Flaherty agreed stating the donations for the K-9 unit were greatly appreciated as these monies assisted the City in providing K-9 services to the community. Ayes — 5 Nays — 0 Motion carried. G. Resolution 8195, Accepting Work for the 2012 Street and Utility Improvement Project — Area E and Authorizing Final Payment to Northwest Asphalt, Inc. Public Works Director DeBar stated Area E of the Street and Utility Improvement Project was completed during the summer of 2012. He explained the work was substantially completed on 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Mounds View City Council January 13, 2014 Regular Meeting Page 8 November 9, 2012. He reported all warranty periods would begin from this date. He indicated a punch list was completed after November 2012 and Northwest Asphalt worked on these items last summer. He reviewed the amount outstanding and recommended the Council accept the work and authorize the final payment to Northwest Asphalt. He was pleased to report the project and engineer costs came in below bid, and without change orders. Council Member Mueller was pleased that staff recommended the Council remain with Stantec as this company has provided the City with superior services each year at a very good price during the Street and Utility Improvement project. MOTION/SECOND: Meehlhause/Mueller. To Waive the Reading and Adopt Resolution 8195, Accepting Work for the 2012 Street and Utility Improvement Project — Area E and Authorizing Final Payment to Northwest Asphalt, Inc. Ayes — 5 Nays — 0 Motion carried. 8. CONSENT AGENDA A. Resolution 8194, Authorizing Purchase of Dias Chairs and Work Session Tables. B. Resolution 8124, Authorization of the Purchase of an AEBI Tractor for the Public Works Department (Council approved a 2014 purchase at the July 22, 2013 City Council Meeting). MOTION/SECOND: Mueller/Meehlhause. To Approve the Consent Agenda as presented. Ayes — 5 011110(l1l. l/:\►1791177:70191941 W.11 Ih f.`1 Nays — 0 Motion carried. Finance Director Beer answered the Council's questions related to claims. MOTION/SECOND: Gunn/Hull. To Approve the Just and Correct Claims as presented. Ayes — 5 Nays — 0 Motion carried. 10. APPROVAL OF MINUTES A. November 25, 2013, Truth in Taxation Minutes. Council Member Gunn requested a correction on Page 3, Line 24, stating the line should read "if the State did not provide the promised LGA." MOTION/SECOND: Mueller/Meehlhause. To Approve the November 25, 2013, Truth in Taxation meeting minutes as corrected. Ayes — 5 Nays — 0 Motion carried. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Mounds View City Council January 13, 2014 Regular Meeting Page 9 B. November 25, 2013 City Council Minutes. MOTION/SECOND: Flaherty/Hull. To Approve the November 25, 2013, City Council meeting minutes as presented. Ayes — 5 Nays — 0 Motion carried. C. December 9, 2013, City Council Minutes MOTION/SECOND: Gunn/Mueller. To Approve the December 9, 2013, City Council meeting minutes as presented. Ayes — 5 Nays — 0 Motion carried. 11. REPORTS A. Reports of Mayor and Council. Council Member Gunn reported the I -35W Coalition meeting was changed to January 28, 2014 at 4:00 p.m. and would be held in Conference Room C a the Community Center. Council Member Mueller noted the Mounds View Business Council met last Wednesday where Mayor Flaherty served as the guest speaker and spoke of the City's vision for 2014. She thanked Mayor Flaherty for being present at this meeting. Council Member Mueller indicated this Thursday she would be attending the League of Minnesota Cities Board meeting. The group would be finalizing the budget. She reported the newly elected and experienced official's conference would be held on January 31" through February 1St at the Earle Brown Conference Center in Brooklyn Center. Communication would be a key component of the event. Council Member Mueller indicated the first Festival in the Park meeting for 2014 would be held on January 21, 2014 at 7:00 p.m. She encouraged those interested in volunteering to attend the meeting. Mayor Flaherty commented he recently met with local school officials and city administrators. He commended Superintendent Hoverman for bringing cutting edge programming to students within the Mounds View School District. B. Reports of Staff. City Administrator Ericson stated the TCAAP Master Plan Open House was scheduled for Wednesday, January 22, 2014 at the Ramsey County Public Works Facility from 5:30 to 7:30 p.m. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Mounds View City Council January 13, 2014 Regular Meeting Page 10 City Administrator Ericson reported on Saturday, January 25, 2014 from 9:00 a.m. to 3:00 p.m. the 11th Annual Home and Garden Show would be held at the NSC's Sport Expo Center. He encouraged residents to attend this event noting it was sponsored by the cities of Blaine, Fridley and Mounds View. City Administrator Ericson noted there would be an Open House for the Crossroad Pointe redevelopment on Monday, January 27, 2014 from 5:00 to 6:30 p.m. at the Mounds View City Hall. City Administrator Ericson reported the goal setting retreat for staff and Council was set for Tuesday, February 11, 2014 at 5:00 p.m. at the Mounds View Community Center. City Administrator Ericson explained a City employee, Officer Maynard, forfeited 45 hours of vacation time at the end of 2013. This was due in part to the personnel changes and low staffing within the Police Department. He requested the Council consider a one-time waiver to allow Officer Maynard to carry over these vacation hours. Council Member Meehlhause and Council Member Hull supported Officer Maynard being allowed to carry these hours over to 2014. Council Member Mueller asked if the City could pay Officer Maynard for the 45 hours. Mayor Flaherty did not support this suggestion, as he viewed this case as an extenuating circumstance. Finance Director Beer agreed stating other employees had lost their vacation time. MOTION/SECOND: Gunn/Meehlhause. To Approve allowing Officer Maynard's 45 hours of vacation time to carry over into 2014. Ayes — 5 C. Reports of City Attorney. There was nothing additional to report. 12. Next Council Work Session: Next Council Meeting: 13. ADJOURNMENT The meeting was adjourned at 8:58 p.m. Transcribed by: Heidi Guenther TimeSaver Off Site Secretarial, Inc. Nays — 0 Motion carried. Monday, February 3, 2014, at 7:00 p.m. Monday, January 27, 2014, at 7:00 p.m.