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Agenda Packets - 2014/03/03
CITY OF MOUNDS VIEW CITY COUNCIL WORK SESSION AGENDA MOUNDS VIEW CITY HALL Monday, March 3, 2014 7:00 p.m. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller PUBLIC COMMENT Citizens may speak to issues not on tonight's agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. Agenda Items Discussed by Consensus 1. "Building Our Future" Presentation by Ryan O'Conner, Ramsey County, a Discussion about Cultivating Economic Prosperity and Combating Concentrated Areas of Poverty 2. Review Commercial Vehicle Parking Requirements in Residential Districts 3. Review Citizen of the Year Nomination(s) 4. Public Works Project Coordinator 5. Review Draft Narrative Report from Council / Staff Retreat, Feb 11, 2014 Next Work Session: Monday, April 7, 2014, at 7pm Next City Council Meeting: Monday, March 10, 2014, at 7pm Item No: 1 Meeting Date: March 3, 2014 M® S VIEW Type of Business: Work Session City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, City Administrator Item Title/Subject: "Building Our Future" Presentation by Ryan O'Conner, Ramsey County, a Discussion about Cultivating Economic Prosperity and Combating Concentrated Areas of Poverty Introduction: At the direction of the County Board of Commissioners and the County Manager, Ryan O'Conner, Director of Policy and Planning for Ramsey County, has put together a presentation entitled "Building Our Future". The presentation promotes the idea of cultivating economic prosperity and combating concentrated areas of financial poverty. Discussion: Mr. O'Conner reports that Ramsey County's newest goal and associated efforts surround cultivating economic prosperity and combating concentrated areas of financial poverty. The purpose of the presentation is to highlight areas of current and future strategic importance within the community so that we may work collaboratively on the most important issues that we collectively face. Attached for Council review is the presentation from the initial Board workshop in September 2013 along with the accompanying letter to the Board that previewed this effort and its importance to our broader community. The County intends to present this information to each of the communities within Ramsey County. Recommendation: Please review the attached information prepared and presented by Ryan O'Conner, Director of Policy and Planning with Ramsey County. Respectfully submitted, J6d James Ericson City Administrator NoikinBMtlaYau to Enhance Otv Qualllyof Life UfCee of the County Manager Julie Kleinschmidt, County Manager 260 Court House 16 West Kellogg Boulevard St. Paul, MN 66102 September 5, 2013 Commissioner Rafael E. Ortega, Chair Commissioner Toni Carter Commissioner Blake Huffman Commissioner Jim McDonough Commissioner Mary Jo McGuire Commissioner Victoria Reinhardt Commissioner Janice Rettman Tel: 661.266-8000 Fax: 651-266-8039 e-mail: julie.klelnschmidt@co.ramsey.mn.us When the Ramsey County Board of Commissioners adopted a new goal in February 2013 to Cultivate Economic Prosperity and Combat Concentrated Areas of Financial Poverty, it formally signaled its commitment to lead and support efforts that generate sustained, equitable growth in all comers of our community. Now, six months later, after extensive conceptual framing and analytical work that was focused on building a solid foundation for future policies and implementation efforts that address the new goal, staff are excited to present their initial findings and policy themes to the Board during a workshop on September 10 It is the intent of this workshop to: 1. Unveil a conceptual framework that depicts how to simultaneously account for regional, county, city and neighborhood dynamics associated with cultivating economic prosperity and addressing concentrated areas of financial poverty; 2. Present a set of foundational data that can guide future conversations about economic prosperity and addressing concentrated areas of financial poverty; 3. Identify a list of key policy themes warranting specific focus, discussion and possible future action; and 4. Listen to Board dialogue focused on desired next steps for the County and how to fully engage the broader community in efforts that advance the goal. Previewing the Workshop Presentation Generating future economic prosperity requires supporting regional efforts when the County is similarly situated with the rest of the region. However, it also requires the implementation of more local strategies when faced with situations where the County is uniquely situated within the region. Finally, as the County within the region containing the highest proportion of concentrated areas of financial poverty, Excellence a Respect e Diversity Printed on roweled paper with a minimum of Ip%p%f consumeroontent 00 Page Two Ramsey County Board of Commissioners September S, 2013 all future economic prosperity work will be stunted unless it simultaneously increases access to opportunity in all areas and for all people within our community. When these conceptual principles are considered alongside available regional, county and neighborhood data, four key policy themes emerge that are central to making progress toward the goal: 1. Our People Are Our Future. 2. Intensity of Land Use Matters. 3. New Partnerships Can Drive Change. 4. Build Upon the Existing Foundation. r—i About the Prosper -or-A1'1-I M&u All presenia ' materials and a collection of supplementary information is included in this Prosperityfor All book; `staff hope that it will ultimately serve as an oft -used resource that establishes a common baseline of shared information from which future community conversations and policy decisions emanate. Concluding Thoughts The recently adopted goal is ambitious and comes at a pivotal time for our community. It establishes an overlay through which current and future programs, policies and collaborative actions can be evaluated by applying the principle that equitable, intentional growth is integral to future success. The goal also makes a commitment to the long-term; it cannot be fully achieved in one, five or even ten years. But progress can be made incrementally, and it is that sustained effort, measured effectively and adjusted when necessary, that will ultimately ensure lasting and positive outcomes. Finally, it is important to reiterate that success requires the support and participation of more than just the County. This new goal presents a community call to action requiring community -wide solutions, and any and all that are willing to take part in those solutions are therefore encouraged to review this information, begin a dialogue with other stakeholders, and then enthusiastically engage so that we can collectively work to Cultivate Economic Prosperity and Combat Concentrated Areas of Financial Poverty within our community. Sincerely, Julie IQeinschmidt Ramsey County Manager Ryan T. O'Connor Director, Policy Analysis & Planning `J L Q O Lm am ,u E O c O V W L V c m .c u y.. 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O Ja s i O �-0 O r+ : \4 R � 401 C : ` � y m . / . y � m y LID - c on on q » O S ± w WN� On IS-) ® m S 2 � U ± � m S . S C � � ! � QU lr m m � _ 2 I U6 o a e » ® R O .� 4-0 m 4-1a Q) LM a v Ul O U 0 N .a 0 O .N N N �N N 0- v L LM bA b-0 v L N Q • • • 0 CA N i O CLi w O 4-1 OEE O 4-1 NO • M Ln it r �I U ro c 0 U 06. LA 4� E E O u 0 O O N O A us c � N a � 0 U U_ 0 0 C i C 0 0 U 0 yJ +-; ® O co i 0 00 N i LI) w Item No: 02 Meeting Date: March 3, 2MO7NDi t1LV Type of Business: Work Session City of Mounds View .Staff Report To: Honorable Mayor and City Council From: James Ericson, City Administrator Item Title/Subject: Review of the City Code Pertaining to Commercial Vehicles Introduction: At the January 6th work session meeting and at the Council meeting on January 13th, the City Council discussed the possibility of reviewing that section of the City Code that regulates the parking of commercial vehicles in a residential district. The Council spent some time at the February 3, 2014, Work Session discussing the research compiled by staff, noting that there seemed to be inconsistencies with how vehicles are designated which would make regulation strictly by weight somewhat problematic. Much of the same information from the February Work Session will be repeated herein for sake of reference. Discussion: The pertinent section of City Code can be found in Chapter 607, Nuisances, as follows: 607.06: OUTSIDE PARKING AND STORAGE: Subd. 1. Declaration Of Nuisance: The outside parking and storage on residentially -zoned property of vehicles, materials, supplies or equipment not customarily used for residential purposes in violation of the requirements set forth below is declared to be a public nuisance because it: a) obstructs views on streets and private property, b) creates cluttered and otherwise unsightly areas, c) introduces commercial advertising signs into areas where commercial advertising signs are otherwise prohibited, d) decreases adjoining landowners and occupants' enjoyment of their property and neighborhood, and e) otherwise adversely affects property values and neighborhood patterns. d. No person owning, driving or in charge of any vehicle with a gross weight classification higher than "E" (6,001 — 9,000 pounds) as identified on the license plate and specified in Minnesota Statutes, may cause or permit that vehicle to be parked outside or stand continuously for more than two (2) hours on residential property or public street within a residential zone in the City. e. No person owning, driving or in charge of any vehicle with more than one (1) rear axel chassis design may cause or permit that vehicle to be parked outside or stand continuously for more than two (2) hours on residential property or public street within a residential zone in the City. The latest edition of the Mounds View Matters community newsletter included a brief notice that the Council will be looking at the issue of potentially expanding commercial vehicle regulations. The article, as it appeared in the newsletter, is shown on the following page. Commercial Vehicle Report March 3, 2014 Page 2 City Considering Commercial Vehicle Code Amendment The number of commercial vehicles parked in residential areas in Mounds View has increased over the years. Many residents have said they want to be able to have their commercial vehicles parked at their homes. The City Council is considering amending the City Code to increase the allowed weight limits of commercial vehicles parked in residential districts. Currently Mounds View City Code prohibits park- ing of any vehicles over a Class "E" weight (6001-9000lbs). As the City considers this City Code amendment, staff Is looking for comments from residents. Please send comments to Housing & Code Enforcement Inspector Craig Swalchick at craig.swalchick(o(7ci.mounds -vlew..mn.us or 763-717-4023. History Commercial vehicles have always been prohibited from being parked in residential districts, although an attempt was made in 1981 to change that. After numerous complaints from truck owners, the City Council adopted Ordinance 303 which served to eliminate the prohibition against commercial vehicles. Residents were opposed to the potential influx of commercial vehicles in their neighborhoods however and circulated petitions against the ordinance. As a result of their efforts, a special election was held on August 18, 1981 to vote on the issue, and the ordinance was over -turned by more than a two -to -one margin. The Nuisance Code underwent a rewrite in 2002, and as a result, two specific references regarding commercial vehicles were added for clarification purposes. The first amendment redefined a commercial vehicle to be any vehicle bearing a weight classification greater than "E". Prior to the amendment, if the license plate exhibited ANY weight classification, it was considered commercial. The second revision added a reference to vehicles with more than one rear axle. Craig Swalchick, Mounds View's Code Enforcement & Housing Inspector, collected photos of commercial vehicles for the Council's information, each with the vehicles corresponding license plate weight designation, for reference. These are attached at the end of the report. Mr. Swalchick also inquired with our neighboring communities to ascertain how others deal with this issue. He writes: When I made contact with the neighboring communities, I found that most were allowing vehicles of 9,000-12,000 lbs --up through a Class "F" designation. The City of Roseville had the most restrictive requirements, allowing only four wheels on a vehicle and nothing more, prohibiting "dually" pick-up trucks and multi -rear axle vehicles. The City of Coon Rapids allows one vehicle over 9,000 lbs GVW to be parked in a residential zone. This was to allow for semi drivers and owner/ operators to park their trucks at their home as long as the parking of that semi was in compliance with all other vehicle ordinances. The cities of Spring Lake Park, Arden Hills and Fridley all allow up to a 12,000 lbs truck to be parked on the property. New Brighton based its restrictions on length and types of activities at the home for which the commercial vehicle was parked. Commercial Vehicle Report March 3, 2014 Page 3 As stated at the February work session, changing the Code to be more permissive opens the door to any and all vehicles bearing the same weight classification. To address this, the Council could elect to allow one (1) commercial vehicle bearing a weight designation of "F" or "G" by annual permit, subject to the vehicle not causing, creating or becoming a nuisance or eyesore. The problem with such a provision however, is who determines what would constitute a nuisance or eyesore? For purposes of enforcement, City Codes function better with explicit, unambiguous language. Another problem is that vehicles with similar weight classifications are not necessarily similar in appearance. Some may look more like vehicles one would expect to find in a residential district while others may take on more of an industrial or heavy duty appearance. The last point, which has been made by residents whenever the issue is addressed by the City Council, is that owners often leave diesel -engine trucks running all night long. Would this be a permitted practice? The Council had requested some additional information on length of vehicles, such as those represented in the staff report. Code Enforcement & Housing Inspector Swalchick measured some of the vehicles and this information is included in this report under the respective photos. Additional information is also provided regarding length of trucks from online resources. The Council seemed to be supportive of allowing one commercial vehicle of any weight classification per lot with no more than six tires. The Council was also supportive of exempting vehicles which, by all appearances, look like typical residential pick-up trucks. Recommendation: Review the attached information and provide direction to staff. Respectfully submitted, J James Ericson City Administrator Truck Images with Dimensions 0 4 frwMdfwW ' rr p.Yml PEIy.�KE � M I P. AWW 1 �'-• fr_p MAUI Box Dimensions: H: 6 feet W: 6.5 feet L: 12 feet Total Length: 18 feet Box Dimensions: H: 6.5 feet W: 7.66 feet L: 16.5 feet Total Length: 22.5 feet Box Dimensions: H: 8 feet W: 7.66 feet L: 21.25 feet Total Length: 29 feet Feedback Received Box Dimensions: H: 8 feet W: 7.66 feet L: 28 feet Total Length: 36 feet Gerald: Adamantly against commercial vehicles in residential districts Betty: Absolutely does not want increase in commercial vehicles within the city. Does not want to see an increase in the limits and was part of the petition of over two hundred signatures to prevent it before. She states she doesn't want to see any changes. Abbey: I'd rather see a commercial vehicle (as long as they are in working condition) over permanently parked junker cars. Steven: As long as it's not casting a giant shadow on a neighbor's yard/house, it's not blocking traffic visibility around a curve/corner, and its registration is maintained (doesn't become a lot -rot junker), then I'm ok with them being parked on residential properties (much like an RV would be). I understand that some people operate businesses out of their home and need a place to park their work vehicle. I don't think there's a need to ban them, but free reign isn't the answer either. Blair: 1 wouldn't like to see this in my neighborhood. It would be better than permanently parked junker cars. It shouldn't have to be either/or. Eric: I think people need to keep their noses in their own yards!!! What I have in my yard or driveway should not concern anyone!! One mans junk is none of your business!!! People buy and pay for their houses and pay their property taxes and should be able to have whatever they want. You may not like it but they probably love it. Michael: Being more of a bedroom community, I don't think we should allow for these vehicles to park on city streets. Sara: I wouldn't like to see [commercial vehicles] in my neighborhood. Moving Truck Information & Specifications - Budget Truck Rental Discounts Rental Locations Trucks & Equipment Supplies & Services Moving Trucks 1-800462-8343 Move Type Capacity Cubic Feet Gross Vehicle Weight (GVW) Payload Weight Clearance Interior (Length) Interior (Width) Interior (Height) Rear Door (Height) Rear Door (Width) Load Ramp Width Load Ramps Air Conditioning Automatic Transmission Power Steering Power Brakes AM/FM Stereo No Wheel Wells Dual Faced Mirrors Tie Down Slats Seat Belts / Seats Fuel Tank Fuel Type MPG Tow Hitch Lift -gate Please contact your local Budget Truck Rental Dealer for Information and availability. Cargo Van 10' Moving Truck Reserve Your Truck / Get a Quote in the US Local Studio/1 bedroom 309.4 8,600 lbs 3,116 Its; 8' 10,111, 5'6.75" 4'4" 4' 4'6 ay' 2 35 gallon Gasoline 8-14 MPGt Local One Way Studio/1 bedroom 380 8,600 Itis. 3,100 lbs. 9' 10' 63" 6'0" 5151. 59" -110 .110 J 4/ 2 35 gallon Gasoline 6-10 MPGt Type your question here '.A ,^ 1-800-455-1332 6:30am to 12:00am CT Car Sales Business Reservations 10' Moving Truck Local One Way 2 bedroom apartment/ 1-2 bedroom house 800 11,500 lbs. 3,400 lbs. 11'6" 15'7" 7'5" 6'5" 6'5" 7'3" 2'3" t+r a� 2 35 gallon Gasoline** 6-10 MPGt Local Only 24' Moving Truck Local One Way 3+ bedroom apartment/ 3+ bedroom house 1,380 25,500 lbs. 12,000 lbs. 13'6" 24' 7'511 7' S" TO" 7'3" 2'4" {/ vo -10 A0 V NO 3 55 gallon Diesel 8-10 MPGt Local Only -� = Yes The truck specifications above are based upon the most common Fleet rented by Budget Truck Rental and are not the exact measurements of all Fleet. Specifications may vary based upon make, model and year of truck. *Based on average household volume, may vary depending on actual size of rooms and/or quantity of contents. i ** Limited diesel trucks available for business rentals, contact local dealer. t Truck MPG varies with driving conditions and load weight. Contact Us FAQ About Us Privacy Terms of Use Affiliates Site Map Terms & Conditions Business Accounts © Budget Truck Rental. LLC RUSTeii, Norton S C r.lEt. {I Pavacy. ABOUT SSL CERTIFICATES httus://www.budgettruck.com/moving-trucks.aspx 2/27/2014 Photographic Documentation of Commercial Vehicles (Weight designations noted under each photo) Weight designation "E". About 23 Feet long (8' Cab, 15' box) Weight designation: "F" Photographic Documentation of Commercial Vehicles Weight designation T" Weight designation "G" Weight designations "I" Photographic Documentation of Commercial Vehicles Weight designation "J" J, Pri HAGL\IB ER _ �m oo i 'I s , iI Weight designation T" Photographic Documentation of Commercial Vehicles Weight designation "J" Weight designation "G" About 23 Feet long (8' Cab, 15' box) Photographic Documentation of Commercial Vehicles Weight designation "F" About 23 Feet long (8' Cab, 15' box) of Mounds View Staff Item No: 03 Meeting Date: March 3, 2014 Type of Business: Work Session Administrator Review: To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Review Citizen of the Year Nomination(s) Introduction: The City of Mounds View Citizen of the Year Award recognizes ordinary citizens who have demonstrated initiative to improving the community. Past recipients of this award include: 2004: David Jahnke 2005: Frank Silvis 2006: Ed Lanz 2007: Don Hodges 2008: Barbara Haake 2009: Diane Wuori 2010: Jean Miller 2011: Jerry Skelly 2012: Greg Belting Discussion: This award is currently scheduled to be awarded at the Monday, March 31, 2014, Town Hall Meeting, located at City Hall. If the award recipient cannot attend the Town Hall Meeting, then the City Council may consider presenting this award at a regular meeting. Deadline for submitting nominations is Friday, February 28, 2014. Below is the timeline for applications and City Council approval. Staff will provide the nomination applications to the City Council during this meeting. Applications Available at City Hall & on the City Website: Friday, January 31, 2014 Applications due to Assistant City Administrator: Friday, February 28, 2014 Applications to the City Council for Review: Monday, March 3, 2014 (WS) 2013 Citizen of the Year Awarded by City Council Resolution: Monday, March 10, 2014 (Council Meeting) 2013 Citizen of the Year Award Recipient Contacted: Monday, March 11, 2014 2013 Citizenship Award Plaque Ordered: Monday, March 11, 2014 2013 Citizenship Award Presented to Recipient: Monday, March 31, 2014 Recommendation: Staff will be providing the nomination applications to the City Council during this meeting. As of Thursday, February 27, 2014, Staff has only received one nomination for the 2013 Citizen of the Year. Re e w it 7 Desaree Crane Item No: 04 k' _ Meeting Date: March 3, 2014 M®T Tj�T S �I VIE A T Type of Business: Work Session lAdministrator Review: A'6_1 City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Public Works Project Coordinator Introduction: At the February Work Session and the February 10th City Council Meeting, a new position was discussed for the Public Work Department. The City Council received a position description (attached) for a "Project Coordinator." This proposed position would work directly with the Director of Public Works on capital improvements and public works construction projects. The Project Coordinator would be responsible for the day-to-day coordination of assigned projects, ensuring that work is completed on time and in compliance with standards. This position would work closely with the Director of Public Works and provide regular project updates. At the February 10th City Council Meeting, it was the consensus of the City Council to move forward in completing a compensation analysis on the position. Discussion: Staff submitted the draft Project Coordinator job description to Springsted, Inc., and requested them to do a HAY point and salary compensation analysis. Attached is Springsted's report. Springsted recommends that the Project Coordinator be assigned 291 HAY points, based on the position's comparability to the Planning Associate position, which is also at 291 HAY Points. It is the recommendation of Springsted to assign the Project Coordinator position with a pay range identical to the Planning Associate with a minimum rate of $50,365/year and a maximum rate of $62,956/year. Recommendation: Please review the attachments and Staff will answer any questions that the City Council may have. If there is consensus of the City Council to move forward with approving the job description and pay range, then Staff will place this on the March 10, 2014, City Council Agenda for approval. Respectfully submitted, . Desaree Crane Springsted Incorporated 380 Jackson Street, Suite 300 SpringSaint Paul, MN 55101-2887 Tel: 651-223-3000 Fax: 651-223-3002 www.springsted.com MEMORANDUM TO: Jim Ericson, City Administrator FROM: Sharon Klumpp DATE: February 27, 2014 SUBJECT: Project Coordinator The City wants to establish a Project Coordinator in the Public Works Department's Engineering Division. The position will assist the Director of Public Works/City Engineer in a variety of tasks related to the planning, design, bidding, construction and management of projects and capital improvements. The position requires an Associate's degree and four years of experience. We recommend assigning the position 291 points based on its comparability to the Planning Associate (291) position. In making this recommendation, we referred to the Hay job match pointing system and considered the independence and impact of these positions and the equivalent nature of the minimum qualifications expressed in the job descriptions. In the absence of survey data, we recommend establishing the Project Coordinator position with a pay range that is identical to the Planning Associate with a minimum rate of $50,365 and a maximum rate of $62,956. Please let me know if you have any questions. Public Sector Advisors ****'DRAFT***FOR REVIEW ONLY***** CITY OF MOUNDS VIEW POSITION DESCRIPTION Position Title: Project Coordinator Department: Public Works — Engineering Division Accountable to: Director of Public Works/City Engineer FLSA Status: Non -Exempt PRIMARY OBJECTIVE OF POSITION To plan, coordinate, and monitor the design and completion of public works construction projects and capital improvements. Act as liaison for projects with consultants, contractors, regulatory agencies, utility companies, property and business owners, the public, City personnel, and other stakeholders. Assist the Director of Public Works/City Engineer in completing other tasks associated with the planning, design, bidding, construction, and management of projects and capital improvements. SUPERVISION RECEIVED General supervision is provided by the Director of Public Works/City Engineer. SUPERVISION EXERCISED None. ESSENTIAL DUTIES AND RESPONSIBILITIES Responsible for planning and coordinating the activities for various City -funded capital improvements and public works projects throughout their duration including planning, preliminary and final design, bidding, and construction phases. Projects are typically planned improvements that involve rehabilitation, reconstruction, new construction, and major maintenance, replacement, or modifications to public works infrastructure. Act as liaison and collaborate project work with consultants, contractors, regulatory agencies, utility companies, property and business owners, the public, City personnel, and other stakeholders. Provide updates to project team and communicate with affected property owners. Implement and monitor project goals, objectives, costs, and deadlines. Provide project updates and status reports to Director of Public Works/City Engineer. Maintain extensive coordination with private consultants hired by the City to perform professional services related to outsourced project development. Provide guidance and information of project requirements to consultants during completion of their professional services and activities, including responding to inquiries, problem solving and collaborating, and reviewing contract deliverables. Attend and participate in design meetings, pre-bid conferences, public bid openings, preconstruction conferences, construction progress meetings, and final inspections. Conduct site inspections and monitor construction activities and progress. Verify construction work and materials are compliant with contract documents and department standards. Record observations, site conditions, test results, field orders, and construction progress. Assist the Director of Public Works/City Engineer with internal project tasks including preparing bid/quote documents, bid tabulations, and construction contracts; calculating estimated quantities and construction costs; answering contractor questions; and researching products. Review and examine construction contracts, pay applications, change orders, certificates of completion, final acceptance, and other construction related documents. Position Description I Project Coordinator Page 1/4 *****DRAFT***FOR REVIEW ONLY***** • Assist and participate in development of the Capital Improvement Program (CIP). • Coordinate acquisition of project right-of-way, permanent and temporary construction easements, and permissions from affecting property owners. • Assist and participate in reviewing plan submittals and inspecting construction for public works related portions of private development projects to ensure compliance with department standards and regulations. • Coordinate activities and attend meetings related to construction projects led by other government agencies affecting public works infrastructure, operations, and other interests. • Serve as project manager for smaller capital improvements and miscellaneous projects. OTHER DUTIES AND RESPONSIBILITIES • Investigate and respond to a wide variety of public inquiries, concerns, or complaints related to construction projects and other public works matters. • May assist and participate in other division activities and responsibilities including permitting/inspections, right-of-way management, engineering standards, records management, mapping, code enforcement, budgeting, grant applications, infrastructure asset management, and private development reviews. • Occasionally may attend City Council and other advisory group meetings for matters related to assigned projects. • Perform other duties and responsibilities as apparent or assigned by the Director of Public Works/City Engineer. MINIMUM QUALIFICATIONS Education and Experience: • Associate's degree from an accredited college or university with major coursework in Construction Management, Civil Engineering Technology, or other closely related field and four years of experience working in the design, construction, or management of public works infrastructure/facilities and capital improvements; or any equivalent combination of education and experience. Licenses and Certificates: • Possess a valid Minnesota Class D driver's license or equivalent. NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: • Basic principles and practices of project management, construction administration, and public works/facilities design and construction. • Applicable federal, state, and local laws, codes, rules, regulations, and design standards. Skill in: • Establishing and maintaining cooperative human relations with those contacted in the course of work, including co-workers, consultants, contractors, regulators, vendors, and the public. • Reading, interpreting, and comprehending a variety of engineering, architectural, and other technical documents including drawings, specifications, maps, schematics, product data, shop drawings, and design standards. • Preparing clear and concise project correspondences directed to wide variety of audiences, individuals and groups. • Organizing resources and establishing priorities for work assignments. • Keeping and managing accurate records of project costs, schedules, inspections, and other documentation in hard copy and electronic formats. Position Description I Project Coordinator Page 2/4 *****DRAFT***FOR REVIEW ONLY***** • Proficient use of computers and general software programs; experience with Microsoft Office Suite (Word, Excel, Outlook) required; and Microsoft Project and Adobe Acrobat preferred. • Assessing in -field conditions and problems and determining workable solutions to resolve them. Ability to: • Manage multiple projects and work assignments within given time constraints and clearly defined set of expectations. • Perform routine decision-making in interpreting plans and specifications related to contract disputes and modifications. • Coordinate with design professionals to resolve plan discrepancies and construction problems related to contract documents. • Calculate basic estimated quantities and cost estimates for public works/facilities improvements. • Occasionally attend evening meetings and work extended hours as necessary for completion of assigned duties and responsibilities. • Obtain and keep current all licensures and certificates required for position. • Communicate effectively, in English, both verbally and in writing. • Operate a motor vehicle and other tools and equipment used. • Pass a background check. TOOLS AND EQUIPMENT USED • Common office tools and equipment including telephone, personal computer, printers, photocopier, and facsimile machine. ( • Hand-held equipment and devices including mobile telephone, camera, calculator, GPS devices, tape measures, and infrared thermometers. • Construction safety equipment including hardhat, safety boots, safety vests, hearing protection, eye protection, and gloves. • Motor vehicle. PHYSICAL DEMANDS/WORK ENVIRONMENT The physical demands and work environment characteristics described herein are representative of those physical demands that must be met by an employee to successfully perform the essential functions of this job and those work environment characteristics that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands: While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, and operate computers, phones, and other peripheral objects. The employee is frequently required to talk, hear, see, stand, walk, and sit for extended periods of time, and occasionally climb, balance, stoop, kneel, crouch, crawl, reach, taste, and smell during inspections and construction monitoring. Audio-visual acuity sufficient to observe, evaluate field conditions, reading and writing, and communicate orally in person and over the telephone. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee may frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 75 pounds. Work Environment: While performing the duties of this job, the employee primarily works indoors in a typical office environment that is well lit and has controlled indoor air HVAC system. However, the employee also makes frequently field/site visits during warmer months between March and November, and Position Description I Project Coordinator Page 3/4 *****DRAFT***FOR REVIEW ONLY***** occasionally during winter months, requiring exposure to varying outdoor weather conditions and construction areas with dirt, fumes, noise, confined work spaces, high work spaces, tripping hazards, and vibration. The employee is required to wear proper safety equipment during field/site visits including hard hats, safety shoes, safety glasses, hearing protection, and gloves. SELECTION GUIDELINES Formal application; rating of training, education, and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or logical assignment to the position. The position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Mayor Effective Date: Month XX, 2014 Revision History: 00/2014 (created) Approval: City Administrator Position Description I Project Coordinator Page 4/4 MoUrms VIEW of Mounds View Staff Item No: 5 Meeting Date: March 3, 2014 Type of Business: Work Session To: Honorable Mayor and City Council From: James Ericson, City Administrator Item Title/Subject: Review Draft Goals Statement from the Council / Staff Retreat of February 11, 2014 Introduction: The City Council and department heads met at the Mounds View Community Center on February 11, 2014, to review its goals and priorities. The retreat was facilitated by David Unmacht from Springsted. Mr. Unmacht is a former city and county administrator who now, as a consultant, helps city and county clients identify goals and create strategic plans for the future. Discussion: The retreat started by reviewing the City's Mission Statement (our purpose and intent) and the Vision Statement (our ideal of what we want to be). The City Council felt both statements along with identified Values, still captured the essence of who we are, what we aspire to and how we accomplish our goals. The Council then reviewed the previous year's priorities, which are as follows: • Partner with Ramsey County concerning corridor maintenance and appearance • Consider targeted property acquisitions on a case-by-case basis to eliminate blight and to encourage redevelopment and land assembly • Improve and enhance visual corridor aesthetics through sustainable landscaping and pedestrian -friendly streetscaping • Explore creation of a Corridor Overlay Zoning district to promote ideals of vertical, mixed use development, minimized building setbacks, parking in rear and more desirable design guidelines • Complete corridor trail and sidewalk system and plan for internal and external linkages to promote and enhance walkability and connectivity • Actively recruit new business development and work with existing businesses for purposes of retention and expansion • Pursue grants and leveraged funding opportunities to foster desired improvements • Partner with Mn DOT and Ramsey County to effectuate the naming of the County Highway 10 corridor as "Northtown Boulevard" There was consensus that some of the priorities which are well underway or that we do as a matter of course could be eliminated from the list. It doesn't make them any less of a priority, simply a reflection that we are already following through on those priorities. Draft Priorities Review March 3, 2014 Page 2 The following priorities from 2013 were retained for 2014: Consider targeted property acquisitions on a case-by-case basis to eliminate blight and to encourage redevelopment and land assembly Actively recruit new business development and work with existing businesses for purposes of retention and expansion Partner with MnDOT and Ramsey County to effectuate the naming of the County Highway 10 corridor as "Northtown Boulevard" In addition, the Council felt that the 15i 3'd and 5" priorities from 2013 could be combined since they shared a similar theme relating to corridor aesthetics and amenities: Focus on corridor maintenance, aesthetics, landscaping and appearance; complete corridor trailway segments and linkages to promote external connectivity The Council discussed adding new priorities for 2014, identifying the following in particular: • Create and promote the redevelopment vision associated with Crossroad Pointe • Pursue other redevelopment opportunities • Explore technology enhancements to expand access and availability • Promote programs and opportunities to eliminate blight and improve residential districts • Investigate renewable energy and energy efficiency improvements, pursue Green -Step City designation • Re-evaluate service delivery and hours of operation • Provide for greater security in parks and City buildings, and • Plan for the design and reconstruction of the Public Works maintenance facility. Recommendation: Please review these draft priorities and provide feedback as to whether these reflect the intent of the Council. Respectfully submitted, J James Ericson City Administrator