HomeMy WebLinkAboutAgenda Packets - 2014/02/101176110",
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MOUNDS
Monday, February r 2014
iN
1. CALL TO ORDER
2. PLEDGE OF
3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller
Citizens may speak to issues not on tonight's agenda. Before speaking, please give
your full name and address for the minutes. Also, please limit your comments to three
minutes.
6. SPECIAL ORDER OF BUSINESS
A. Presentation by Representative Barb Yarusso
7. COUNCIL BUSINESS
A. Resolution 8212 Authorizing the Advertisement for a Part Time Economic
Development Specialist Position
B. Resolution 8213, Approving Bidding Documents and Authorizing Advertisement
for Bids for 2014 Street and Utility Improvement Project — Area G
9. JUST AND CORRECT CLAIMS
A. January 27, 2014, Closed Session #1
B. January 27, 2014, Closed Session #2
11. REPORTS
A. Reports of Mayor and Council
B. Reports of Staff
1. Police Department Annual Report
2. Review Position Description for Project Coordinator (Public Works)
C. Reports of City Attorney
12. Next Council Work Session:
Next Council Meeting:
�X-
Monday, March 3, 2014, at 7pm
Monday, February 24, 2014, at 7pm
'` " Item No: 07A
�77����� s
MOUNDS V iL' YV Type
Meeting Date: Feb 10, 2014
T e of Business: Council Business
City of Mounds View Staff Report
NEENEF
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Item Title/Subject: Resolution 8212 Authorizing the Advertisement of a Part
Time Economic Development Specialist Position
Introduction:
The City's former Economic Development Specialist resigned on October 31, 2013, taking
a new position in another community. Since that time, the position has remained vacant.
The 2014 Budget includes funding for the position at half time hours.
Discussion:
The City Council discussed this vacant position at the February 3, 2014, Work Session
meeting. The Council expressed consensus that the position should be filled,
acknowledging that funding had been established to support part time hours. As noted at
the Work Session, the primary responsibilities of the part time position would be as follows:
• Business recruitment and business retention activity
• Economic development marketing and communication
• Coordination and oversight of economic development programs
• Liaison to Economic Development Commission, works with the EDA
• Maintain available property database
• Assist in the submission of grant applications and identification of funding
opportunities
The job description for the position was reviewed at the Work Session with minor revisions
noted; no additional changes to the position description were suggested or offered.
Recommendation:
Staff recommends approval of Resolution
economic development specialist position
position description as noted.
Respectfully submitted,
Jouvo'u
James Ericson
City Administrator
8212, authorizing the advertisement of the
on a part time basis and the revision of the
Item No: 7B
Meeting Date: February 10, 2014
Type of Business: Council Business
Administrator Review:
_tV
City of l�lounds !/iew Staff Report
To: Honorable Mayor and City Council
From: Nick DeBar, Public Works Director
Item Title/Subject: Resolution 8213, Approving Bidding Documents and Authorizing
Advertisement for Bids for 2014 Street and Utility Improvement
Project — Area G
Background:
The City is in the process of reconstructing 26 miles of City -owned streets and associated
underground utilities as part of the Streets and Utilities Improvement Program (Program). The
Program includes design standards, a financing plan, a prioritization/implementation (staging)
plan, and a communication plan for implementing reconstruction over a 9 -year period (2009-
2018) with an estimated program cost of $28 million.
Area G contains 1.8 miles of streets and is located in the north/northeast part of the city and
includes Ardan Avenue (Red Oak to Long Lake Road), Sunnyside Road and Greenwood Drive
(Ardan to Long Lake Road), and Eastwood Road (Sherwood to Long Lake Road). The
adjacent properties consist of entirely single-family housing and one church. Ardan Avenue is
the only non-standard street in this area due to municipal state aid status and
pedestrian/bicycle accommodations.
The City Council has taken the following steps, thus far, specific to Area G of the Street and
Utility Improvement Program:
® 05/28/2013: Authorized Engineering Design & Prepare Bid Documents (Res. 8108);
® 10/28/2013: Approved Non -Standard Street Design for Ardan Avenue (Res. 8168);
® 11/25/2013: Considered Stormwater Infiltration Basin (SIP) Appeals (Res. 8180).
In addition to the above, various neighborhood meetings were held to get input from residents
regarding non-standard street designs and proposed stormwater basin locations, both as
stand-alone meetings and as part of the Street and Utility Committee meetings. There have
been many hours of engineering staff time spent on communication, coordination, meetings,
reporting, tracking, and other project related activities.
Discussion:
Stantec has completed construction plans and specifications for use in obtaining public bids for
construction of the Area G project. These bidding documents have incorporated the Program
standards and City Council approved non-standard issues and decisions noted above. In
addition, municipal underground utilities needing repair, rehabilitation, or replacement have
been incorporated into the plans and specifications as recommended by public works
engineering and maintenance staff. Much of the sanitary sewer in the project area is proposed
to be lined and some replaced due to major deterioration and dilapidation. In addition, major
storm sewer improvements are included to address the flooding and drainage issues
associated in accordance with the Ardan Avenue Drainage Subdistrict Analysis Reports.
These improvements will have a very noticeable impact on storm sewer capacity and street
ponding. However, there are existing designated ponding and low areas in residential
backyard drainage easements that will continue to collect storm runoff. The increase in storm
sewer capacity will affect some of these locations and allow ponded stormwater to dissipate
mum a a 0
WHEREAS, due to a resignation, there is an immediate need to fill the position of
Economic Development Specialist for the City of Mounds View; and,
WHEREAS, the Economic Development Specialist plays a vital role in support of
the continued growth and development of the community and the sustained redevelopment
and tax base enhancements on the County Road 10 corridor; and,
WHEREAS, the Economic Development Specialist serves as the link between the
City and the business and corporate communities, promotes the advantages of conducting
business within the community and acts as a liaison to many civic and government entities.
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Mounds
View authorizes staff to post an announcement to fill the vacated position of Economic
Development Specialist on a part time basis and approves revisions to the position
description as shown on the attached Exhibit A.
Adopted this 10th day of February, 2014.
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(seal)
EXHIBIT A
CITY OF MOUNDS VIEW
POSITION DESCRIPTION
POSITION TITLE: Economic Development Specialist
DEPARTMENT: Administration Community Development
ACCOUNTABLE: City Administrator Community n^„^i ^„+ Director
FLSA STATUS: Exempt
Primary Objective of Position
Assists the City Administrator CommHnity Development D + with economic
development and redevelopment activities and the coordination of those activities with
quasi -public groups in the community.
Performs a variety of routine and complex administrative, technical and professional work
in the preparation and implementation of economic development and redevelopment plans,
programs and services.
SUPERVISION RECEIVED
Works under the general supervision of the City Administrator Dir pity Development
lairectk r.
SUPERVISION EXERCISED
None.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Coordinate the activities of the deveiet3,
Development Authority and Economic Development Commission (EDC) and assist
with matters of the Economic Development Authority (EDA).
Provide technical and professional advice and support to other staff members. by
acting as staff liawsen to commumty-deveflo�Rt and nen profit organizations
Commission, local development corporations, Ramsey County and relevant State
agencies. Also, develop strategies for working with apprepriate carnmissions a
±^� e
Develop and maintain a Business Retention Program via regular contact with
business owners, property owners, and economic development related community
organizations.
Assist with the negotiation and implementation of Negetiat^ and implement
development agreements for redevelopment projects including coordination of
property acquisition, relocation efforts, site clearances and related actions.
Coordinate economic development marketing and promotional activities aimed at
attracting new development and investments to Mounds View.
• Assist in the administration of the City's Tax Increment Finance (TIF) program and
districts. Review and score TIF applications submitted by businesses or
developers.
• Assist in the administration of the City's Tax Rebate Finance (TRF) program.
Review and score TRF applications submitted by businesses or developers.
• Develop short and long range economic development and redevelopment plans;
gathers, interprets, and prepares data for studies, reports and recommendations;
coordinates uct;L�.Gffie�, gen-G leeel grew-andd th
e�-c,v
needed.
• Develop and maintain a comprehensive database of the inventory of available
buildings and sites in the community for economic development purposes.
• Prepare and maintain information on utilities, taxes, zoning, transportation,
community services, financing tools, etc.; responds to requests for information for
economic re/development purposes; prepares data sheets and other information.
Responds to local citizens inquiring about local economic development activities
and opportunities.
• Monitor local, state and Federal legislation and regulations relating to economic
development, and reports findings, trends and recommendations to City
Administrator.
• Assist in the application and submission of grants and other outside funding
opportunities to further the economic development goals of the City.
PERIPHERAL DUTIES
Attends professional development workshops and conferences to keep abreast of trends
and developments in the field of economic development and tax increment financing.
Other duties as assigned by the City Administrator C;Gm ^ nity Development D; eGt
MINIMUM QUALIFICATIONS
Education and Experience:
(A) Must have a B.A. degree in urban planning, business or public administration,
economics, marketing, finance, or a related field and a minimum of one full year of
experience in economic/community development and/or redevelopment, TIF,
economic development authority activities, and/or, business retention programs.
DESIRED QUALIFICATIONS
(A) Masters Degree in urban planning, business or public administration, economics,
marketing, finance, or a related field.
Necessary Knowledge, Skills and Abilities:
(A) Considerable knowledge of tax increment financing law and TIF district
administration
(B) Knowledge of business retention programs and economic development
and redevelopment principles.
(C) Working knowledge of municipal zoning and infrastructure and planning
programs and processes.
(D) Skill in the operation of the listed tools and equipment.
(E) Ability to communicate effectively orally and in writing with architects,
contractors, developers, owners, supervisors, employees, and the general
public; Ability to establish effective working relationships.
(F) Perform work in a timely and thorough manner.
(G) Demonstrate initiative and excellent problem solving skills.
(H) Demonstrate an ability to effectively handle a wide variety of city projects
and problems in an effective and professional manner.
(1) Maintain a positive image of the city through effective handling of
problems and sound coordination of multi -department programs.
(J) Anticipate communication needs of public, Council and staff and
effectively acts to meet those needs.
(K) Develop a work schedule for carrying out assigned tasks and meet the
schedule in a timely manner.
SPECIAL REQUIREMENTS:
Valid State Driver's License or ability to obtain one.
TOOLS AND EQUIPMENT USED
Personal computer, including Microsoft Office software, motor vehicle; calculator; phone;
copy and fax machine.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
Work is performed mostly in office settings. Some outdoor work is required in the
inspection of various land use developments and construction sites. Hand -eye coordination
is necessary to operate computers and various pieces of office equipment.
While performing the duties of this job, the employee is occasionally required to stand or
sit; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach
with hands and arms. The employee is occasionally required to climb or balance; stoop,
kneel, crouch, or crawl; speak or hear. The employee must occasionally lift and/or move
up to 10 pounds.
Specific vision abilities required by this job include close vision, distance vision, color
vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this job, the employee occasionally works in outside weather
conditions. The employee is occasionally exposed to wet and/or humid conditions, or
airborne particles.
The noise level in the work environment is usually quiet in the office, and moderate in the
field.
SELECTION GUIDELINES
Formal application, rating of education and experience; oral interviewand reference check;
job related written tests may be required.
The duties listed above are intended only as illustrations of the various types of work that
may be performed. The omission of specific statements of duties does not exclude them
from the position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer
and employee and is subject to change by the employer as the needs of the employer and
requirements of the job change.
Approval:
James Ericson
City Administrator
Approval:
Joe Flaherty, Mayor
Effective Date: February 10 2014 CehrHappy 24, 1995
Revision History: 02/10/2014 (minor revisions)
03/07/2012 (revised as nonunion position —
05/14/2007 (per AFSCME Union Contract)
04/2006
09/2001 (375 Hay pts)
01/09/1998
01/14/1994
effective Dec 31, 2011)
Res. 8213, Approve Bid Documents and Authorize Advertisement for Bids for Area G
Page 2
and drain more quickly.
The bidding documents also include the addition of a combined 6 -foot concrete sidewalk/5-foot
on -street bike lane on the south (eastbound) side of Long Lake Road between Red Oak Drive
and Eastwood Road. A concrete curb and gutter would be constructed between the sidewalk
and bike lane. This segment has been identified as a priority by the Parks Commission and is
considered a "missing link" since the current sidewalk along Long Lake Road ends at Eastwood
Road. Nine adjacent property owners were contacted and provided information related to the
improvements, along with a feedback form. Public Works heard from seven of the nine and,
overall, the majority supported a sidewalk. The total estimated construction cost for the Long
Lake Road sidewalk/bike lane improvements is $63,300. Ramsey County has a 50% cost
participation policy regarding these types of improvements along County roads.
An executive summary for the design phase has been prepared by Stantec and is attached to
this report for Council review. Also attached is a general layout of the project area. The Rice
Creek Watershed District (RCWD) permit application for the project is expected to receive
conditional approval pending review of corrections (CAPROC) at their board meeting on
February 26, 2014. In addition, the plans and specifications were sent to MnDOT for review of
State Aid compliance related to Ardan Avenue. Ramsey County is also reviewing the proposed
combination sidewalk/bike lane for consideration of 50% cost participation. Stantec has
estimated the cost for constructing the Area G improvements at $2,047,300 which includes
$436,300 in state aid improvements and $1,611,000 for non -state aid improvements.
The next stage of project development of Area G is the bid phase. This involves advertising the
project, distributing plans and specifications, answering and issuing clarifications for bidding
requirements, soliciting bid proposals, reviewing and tabulating bids received, and making a
recommendation for award for the construction phase. Stantec has provided an estimated
maximum fee for $6,000 to assist the City during the bid phase (hourly plus reimbursable
expenses). The attached resolution would also authorize Stantec to perform these services.
If the attached resolution is adopted, bidding documents will be finalized and the project
advertised in the official City newspaper (Sun Focus) and a regional trade publication (Finance
and Commerce) three weeks before bid opening (see Stantec letter for schedule). MnDOT
approval is expected prior to distribution of the plans and specifications. A bid opening date of
March 12, 2014 is proposed, with Council consideration for awarding construction contract on
March 24, 2014. A neighborhood meeting is tentatively scheduled for early April pending City
Council awarding the project. Construction would then be expected to begin sometime in early
May 2014 and be substantially complete in November 2014.
Recommendation:
Staff recommends that the City Council adopt the attached resolution approving bidding
documents and authorizing advertisement for bids for the 2014 Street and Utility Improvement
Project – Area G. Doing so will allow the project to stay on track for a 2014 construction
schedule.
Respectfully submitted,
WJ ( -2—
Nick DeBar - Public Works Director
RESOLUTION 8213
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING BIDDING DOCUMENTS AND AUTHORIZING ADVERTISEMENT FOR
BIDS FOR 2014 STREET AND UTILITY IMPROVEMENT PROJECT — AREA G
WHEREAS, the City Council adopted Resolution 7176 on October 22, 2007,
establishing the Street and Utility Improvement Program (Program), which includes nine
Street and Utility Improvement Projects identified as Areas A through I; and
WHEREAS, Areas A through F have been constructed and Area G, known as
2014 Street and Utility Improvement Project — Area G, City Project No. 2013-002
(Project), is schedule to be constructed during 2014; and
WHEREAS, the City Council adopted Resolution 8108 on May 28, 2013,
authorizing Stantec Consulting Services, Inc. to perform engineering design services
and prepare bidding documents for the Project; and
WHEREAS, the City Council adopted Resolution 8168 on October 28, 2013,
approving a non-stanr+arrl ctrPPt riPGian ronfiaurations for Ardan Avenue in the Project;
and
R
WHEREAS, th on November 25, 2013,
considering Stormwai e Project; and
WHEREAS, S' (� tions, for use in soliciting
public bids, in genes ards and all subsequent
resolutions noted abc
WHEREAS, Si vide professional services
for the bid phase oft[
- of $6,000; and
WHEREAS, sider the Project permit
application on Febru (CAPROC) is anticipated;
and
WHEREAS, mitted to the Minnesota
Department of Transportation for review an approva o project eligible funding for
State Aid construction monies associated with Ardan Avenue improvements included in
the Project; and
WHEREAS, approval of the plans and specifications must be received from the
Minnesota Department of Transportation prior to the awarding a construction contract
for the project.
RESOLUTION 8213
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Mounds View, Ramsey County, Minnesota as follows:
1. The bidding documents prepared by Stantec for construction of the 2014 Street and
Utility Improvement Project — Area G, City Project No. 2013-002, are hereby
approved.
2. City staff is hereby directed to cause publication in the Sun -Focus newspaper and in
a regional trade publication, at least three weeks before the last day to submit bids,
a notice to bidders for the implementation of said project as required by law.
3. The time and date for receipt of public bids for said Project is hereby established as
10:00 a.m., local time, Wednesday, March 12, 2014, at which time bids will be
publicly opened and read aloud in the Council Chambers of the Mounds View City
Hall.
4. City staff is hereby directed to proceed with all activities necessary for the
procurement of Municipal State Aid Funds for the eligible improvements to be
constructed within the Project.
5. Stantec is authorized to provide professional services associated with the bid phase
of the Project, with compensation on an hourly basis with reimbursable expenses,
for an estimated maximum fee amount of $6,000.
6. The Director of Public Works is authorized to execute and enter into a professional
services agreement, for and on behalf of the City, with Stantec for above said
services, and make approvals related to any amendments to Bidding Documents,
including changes in the time and date bids are due, on behalf of the City Council.
Adopted this 10th day of February, 2014.
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(SEAL)
RESOLUTION 8213
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING BIDDING DOCUMENTS AND AUTHORIZING ADVERTISEMENT FOR
BIDS FOR 2014 STREET AND UTILITY IMPROVEMENT PROJECT — AREA G
WHEREAS, the City Council adopted Resolution 7176 on October 22, 2007,
establishing the Street and Utility Improvement Program (Program), which includes nine
Street and Utility Improvement Projects identified as Areas A through I; and
WHEREAS, Areas A through F have been constructed and Area G, known as
2014 Street and Utility Improvement Project — Area G, City Project No. 2013-002
(Project), is schedule to be constructed during 2014; and
WHEREAS, the City Council adopted Resolution 8108 on May 28, 2013,
authorizing Stantec Consulting Services, Inc. to perform engineering design services
and prepare bidding documents for the Project; and
WHEREAS, the City Council adopted Resolution 8168 on October 28, 2013,
approving a non-standard street design configurations for Ardan Avenue in the Project;
and
WHEREAS, the C
considering Stormwater I
WHEREAS, Stani
public bids, in general
resolutions noted above;
WHEREAS, Stant
for the bid phase of the F
WHEREAS, Rice
application on February
and
WHEREAS, plan
Department of Transpoi
State Aid construction
the Project; and
November 25, 2013,
)iect; and
for use in soliciting
and all subsequent
professional services
.000: and
Project permit
is anticipated;
I to the Minnesota
eligible funding for
Fements included in
WHEREAS, approval of the plans and specifications must be received from the
Minnesota Department of Transportation prior to the awarding a construction contract
for the project.
RESOLUTION 8213
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Mounds View, Ramsey County, Minnesota as follows:
1. The bidding documents prepared by Stantec for construction of the 2014 Street and
Utility Improvement Project — Area G, City Project No. 2013-002, are hereby
approved.
2. City staff is hereby directed to cause publication in the Sun -Focus newspaper and in
a regional trade publication, at least three weeks before the last day to submit bids,
a notice to bidders for the implementation of said project as required by law.
3. The time and date for receipt of public bids for said Project is hereby established as
10:00 a.m., local time, Wednesday, March 12, 2014, at which time bids will be
publicly opened and read aloud in the Council Chambers of the Mounds View City
Hall.
4. City staff is hereby directed to proceed with all activities necessary for the
procurement of Municipal State Aid Funds for the eligible improvements to be
constructed within the Project.
5. Stantec is authorized to provide professional services associated with the bid phase
of the Project, with compensation on an hourly basis with reimbursable expenses,
for an estimated maximum fee amount of $6,000.
6. The Director of Public Works is authorized to execute and enter into a professional
services agreement, for and on behalf of the City, with Stantec for above said
services, and make approvals related to any amendments to Bidding Documents,
including changes in the time and date bids are due, on behalf of the City Council.
Adopted this 10th day of February, 2014.
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(SEAL)
� .. • �: 1.
WHEREAS, the City Council adopted Resolution 7176 on October 22, 2007,
establishing the Street and Utility Improvement Program (Program), which includes nine
Street and Utility Improvement Projects identified as Areas A through I; and
WHEREAS, Areas A through E have been constructed and Area F, known as
2014 Street and Utility Improvement Project — Area G, City Project No. 2013-002
(Project), is schedule to be constructed during 2014; and
WHEREAS, the City Council adopted Resolution 8108 on May 28, 2013,
authorizing Stantec Consulting Services, Inc. to perform engineering design services
and prepare bidding documents for the Project; and
WHEREAS, the City Council adopted Resolution 8168 on October 28, 2013,
approving a non-standard street design configurations for Ardan Avenue in the Project;
and
WHEREAS, the City Council adopted Resolution 8180 on November 25, 2013,
considering Stormwater Infiltration Program (SIP) appeals in the Project; and
WHEREAS, Stantec has prepared plans and specifications, for use in soliciting
public bids, in general accordance with the Program standards and all subsequent
resolutions noted above; and
WHEREAS, Stantec has provided a fee proposal to provide professional services
for the bid phase of the Project for an estimated maximum fee of $6,000; and
WHEREAS, Rice Creek Watershed District will consider the Project permit
application on February 26, 2014 when conditional approval (CAPROC) is anticipated;
and
WHEREAS, plans and specifications have been submitted to the Minnesota
Department of Transportation for review and approval of project eligible funding for
State Aid construction monies associated with Ardan Avenue improvements included in
the Project; and
WHEREAS, approval of the plans and specifications must be received from the
Minnesota Department of Transportation prior to the awarding a construction contract
for the project.
RESOLUTION 8213
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Mounds View, Ramsey County, Minnesota as follows:
1. The bidding documents prepared by Stantec for construction of the 2014 Street and
Utility Improvement Project — Area G, City Project No. 2013-002, are hereby
approved.
2. City staff is hereby directed to cause to be published in the Sun -Focus newspaper
and in a regional trade publication, at least three weeks before the last day to submit
bids, a notice to bidders for the implementation of said project as required by law.
3. The time and date for receipt of public bids for said Project is hereby established as
10:00 a.m., local time, Wednesday, March 12, 2014, at which time bids will be
publicly opened and read aloud in the Council Chambers of the Mounds View City
Hall.
4. City staff is hereby directed to proceed with all activities necessary for the
procurement of Municipal State Aid Funds for the eligible improvements to be
constructed within the Project.
5. Stantec is authorized to provide professional services associated with the bid phase
of the Project, with compensation on an hourly basis with reimbursable expenses,
for an estimated maximum fee amount of $6,000.
6. The Director of Public Works is authorized to execute and enter into a professional
services agreement, for and on behalf of the City, with Stantec for above said
services, and make approvals related to any amendments to Bidding Documents,
including changes in the time and date bids are due, on behalf of the City Council.
Adopted this 10th day of February, 2014.
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
(SEAL)
February 5, 2014
File:193801993
Attention: Mr. Nick DeBar, Public Works Director
City of Mounds View
2401 County Highway 10
Mounds View, MN 55112
Dear Nick,
Reference: 2014 Street and Utility Improvement Project — Area G
Draft Construction Plans and Engineer's Estimate
City Project No.: 2013-002
Stantec File No.: 193801993
Introduction
Draft construction plans have been completed for the 2014 Street and Utility Improvement Project, which
consists of Area G of the overall Street and Utility Improvement Program. A complete set of the draft plans
is included with this letter. We have also performed a detailed cost estimate based on the plans, and have
enclosed two copies with this letter for your use.
In addition to the street construction, plans for the installation of sidewalk along Long Lake Road from Red
Oak Drive to Eastwood Road are included. The construction cost estimate for this work is $63,400.
Cost Comparison
The following tabulation shows the current estimated costs from the plans. Please note that the cost is
based on construction cost only, and does not include an allowance for engineering, fiscal, administrative,
or other project costs. Amounts in the table have been rounded to the nearest $100 for ease of viewing
and comparison.
Ardan Avenue located within Area G is designated on the Municipal State Aid System. Therefore, the
improvements to be made along this street, with the exception of those to the sanitary sewer and water
distribution systems, are eligible for Municipal State Aid Construction funds. The State Aid eligible costs
have been separated in the tabulation to indicate the portion of the estimated project construction cost that
may be financed with State Aid funds.
Design whr) coiimunity in mind
February 5, 2014
Mr. Nick DeBar, Public Works Director
Page 2 of 4
2014 Street and Utility Improvement Project — Area G
Summary of Estimated Construction Cost
Item
Draft Plans — January 24, 2014
Non -State Aid Improvements - subtotal
State Aid Improvements - subtotal
Total Estimated Construction Cost
Amoun
$1,611,000
$436,300
$2,047,300
Following is a status update on other pertinent factors concerning the project:
Rice Creek Watershed District Permit
The permit application for the Area G project is on the agenda for the Rice Creek Watershed District
(RCWD) Board meeting of February 26, 2014. The permit application is scheduled to receive conditional
approval (CAPROC) at that meeting. The conditions are all standard for an application of this type, and are
able to be readily addressed. We will be in contact with RCWD Staff after the meeting to verify CAPROC
was granted and to begin addressing the conditions.
No difficulties are anticipated in obtaining the final permit prior to the start of construction per the project
schedule.
State Aid ADDroyal
The portions of the project eligible for State Aid construction funding include Ardan Avenue from Red Oak
Drive to Long Lake, Road. A draft set of construction plans was submitted to the Minnesota Department of
Transportation (MnDOT) on January 13, 2014 for review, along with supporting materials.
A revised set will be submitted to MnDOT for final review. Plan approval is anticipated to be received from
MnDOT by February 21, 2014. We are in the process of obtaining the required signatures of the City,
County, and MnDOT on the title sheet of the construction plan.
Approval from State Aid must be secured before a construction contract can be awarded. No problems are
anticipated in obtaining State Aid approval by that date.
Other Permits
In addition to approvals from RCWD and MnDOT, there are other permits needed as well before
construction can begin on the project. These include Ramsey County and the NPDES Stormwater Permit
for General Construction Activity. A brief update on the status of each of these permits is given below:
® Ramey County: County is reviewing application.
® NPDES: This permit cannot be applied for until after a construction contract has been awarded,
since the contractor becomes a co-permitee with the City.
Design wi(i community in mind
February 5, 2014
Mr. Nick DeBar, Public Works Director
Page 3 of 4
Proiect Schedule
Assuming the City Council approves the construction plans for Area G at their meeting of February 10,
2014, following is a proposed schedule for upcoming milestones in the project:
City Council Approves Plan
February 10, 2014
Submit Updated Plans to MnDOT
February 14, 2014
Plan Approval from MnDOT
February 19, 2014
Advertisement in Trade Publication
February 20, 2014
Advertisement in Official City Newspaper
February 20, 2014
CAPROC Approval from RCWD
February 26, 2014
Open Bids
March 12, 2014
Award Construction Contract
March 24, 2014
Neighborhood Preconstruction Meeting
April 8, 2014
Construction Begins
May 2014
Construction Complete
October 2014
Summary
Based on the preceding discussion, we respectfully recommend that the draft construction plans, along
with the associated cost estimate and other included material, be presented to the City Council at their
meeting on February 10, 2014 for approval. If the Council is inclined to approve the plans, it is further
recommended they set the bid date as March 12, 2014, as identified in the updated schedule for this
project, and authorize the publication of the advertisement for the bid.
Please do not hesitate to contact me at (651) 967-4619 if you have any questions regarding this project or
if you need further information.
Regards,
Stantee
Cristina M. Ml nek
Project Manager
Phone: 651-967-4619
Fax: 651-636-1311
cristina.nilejnek@stantee.com
Design with community in mind
• f♦
2014 STREET AND UTILITY IMPROVEMENT PROJECT - AREA G
MOUNDS VIEW, MINNESOTA
CITY PROJECT NO. 2013-002
Notice is hereby given that sealed Bids will be received by the City of Mounds View until 10 A.M., CDT,
Wednesday, March 12, 2014, at the Mounds View City Hall, 2401 County Highway 10, Mounds View, MN
55112, at which time they will be publicly opened and read aloud, for the furnishing of all labor and
material for constructing the above stated Project.
The Project involves full reconstruction of 1.8 miles of residential streets and improvements to associated
water, sanitary sewer, and storm utilities. Major items of work include approximately: 28,000 sq yd full -
depth pavement reclamation; 8,000 cu yd excavation; 200 tons aggregate base; 5,300 tons asphalt
pavement; 20,000 lin ff concrete curb and gutter, 3,000 sq yd concrete driveway aprons; 3,000 lin ft
storm sewer pipe replacement; 28 catch basin/drainage structures; 3,200 lin ft 8" sanitary sewer
replacement; 10 sanitary manholes; 900 lin ft 8" and 2,100 lin ft 12" sanitary sewer cured in-place lining;
35 infiltration basins; 3,000 cu yd topsoil; 26,000 sq yd sodding; 2,500 sq yd seed and hydromulch; 9
traffic signs; 6,600 lin ft striping; erosion and sediment control, traffic control, and other miscellaneous
and related work.
Bidders shall only submit forms provided for that purpose in accordance with the Bidding
requirements prepared by City's engineering consultant, Stantec, and dated February 2013.
Complete digital Bidding Documents are available at www.questcdn.com for $20 by inputting
QuestCDN eBidDoc #3096396. Paper Bidding Documents can also be viewed during normal business
hours at Mounds View City Hall or Stantec, 2335 Highway 36 West, St. Paul, MN 55113, (651) 636-4600.
Bidders should direct all inquiries to Stantec Project Manager, Cristina Mlejnek, at (651) 967-4619 or
cristina.mlejnek@stantec.com.
Submitted Bids shall be directed to the Public Works Director and enclosed in a sealed envelope and
marked on the outside with "BID ENCLOSED FOR 2014 STREET AND UTILITY IMPROVEMENT PROJECT -
AREA G, MOUNDS VIEW, MINNESOTA." The Bidder's name and address should also be included on the
envelope. A Bid must be accompanied by Bid security made payable to the City of Mounds View in
an amount of 5 percent of Bidder's Total Bid Price and in the form of a bid bond, certified check, or
bank check.
The City reserves the right to reject any or all Bids, to waive any irregularity or informality in a Bid, and to
award the Contract in the best interests of the City.
City of Mounds View
Nicholas DeBar, PE
Director of Public Works
ADVERTISEMENT FOR BIDS
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CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
WHEREAS, the City of Mounds View, pursuant to Minnesota Statute
412.141, has full authority over the financial affairs of the City and;
WHEREAS, the City Council has reviewed the claim numbers:
17793 through 17804 in the amount of $ 26,511.64
134101 through 134174 in the amount of $ 369,291.94
TOTAL AMOUNT OF CLAIMS PRESENTED $ 395,803.58
And has found said claims to be just and correct;
It was moved that the City Council of Mounds View hereby approve the
attached list of claims dated 2/11/2014 by the vote ayes nays.
''Finance Director "---,
2/04/2014 10:29 AM DIRECT PAYABLES
CHECK REGISTER
PAGE: 1
PACKET:
01189 PYRL 02/06/2014 - 8
VENDOR
SET: 01 City of Mounds View
BANK:
PYBNK Western Bank
CHECK
CHECK
CHECK
CHECK
VENDOR
------------------------------------------------------------------------------------------------------------------------------------
I.D. NAME TYPE
DATE
DISCOUNT
AMOUNT
NO#
AMOUNT
A3035
AFLAC
1-51020140206 RD103 AFLAC
R
2/06/2014
154.89
017793
1-52020140206 RD103 AFLAC
R
2/06/2014
9.97
017793
164.86
A9329
Fidelity Security Life
I-62020140206 50790-1492 PLAN 980
R
2/06/2014
45.76
017794
45.76
L0549
Law Enforcement Labor Services,
I-70020140206 Police Union Dues
R
2/06/2014
765.00
017795
765.00
M6321
MN Benefit Association
I-60020140206 MNBF Ins
R
2/06/2014
15.78
017796
15.78
M7152
MN Child Support Payment Center
I-99520140206 Case #0015244278 KIRK LEITCH
R
2/06/2014
1,079.08
017797
1,079.08
M7156
MN Child Support Payment Center
I-99020140206 #001511549601 BLAINE BACKED
R
2/06/2014
189.66
017798
189.66
N0525
643400 - NCPERS Minnesota
I-30020140206 NCPERS Life Ins
R
2/06/2014
176.00
017799
176.00
P9250
Public Employees Retirement Ass
I-00120140206 PENA 643400
R
2/06/2014
9,600.88
017800
I-00220140206 PERP 643400
R
2/06/2014
13,614.42
017800
23,215.30
*VOID*
017801 VOID CHECK
V
2/06/2014
017801
**VOID**
*VOID*
017802 VOID CHECK
V
2/06/2014
017802
**VOID**
80896
MN Child Support Payment Ctr.
I-99820140206 Case #14080268 DARRELL MEYER
R
2/06/2014
331.37
017803
331.37
54107
Secure Benefits Systems Corp.
I-50020140206 Flex Medical
R
2/06/2014
152.53
017804
I-50320140206 Flex Daycare
R
2/06/2014
376.30
017804
528.83
** B A N K T O T A L S ** NO#
DISCOUNTS
CHECK AMT
TOTAL APPLIED
REGULAR CHECKS: 10
0.00
26,511.64
26,511.64
HANDWRITTEN CHECKS: 0
0.00
0.00
0.00
PRE -WRITE CHECKS: 0
0.00
0.00
0.00
DRAFTS: 0
0.00
0.00
0.00
VOID CHECKS: 2
0.00
0.00
0.00
NON CHECKS: 0
0.00
0.00
0.00
CORRECTIONS: 0
0.00
0.00
0.00
BANK TOTALS: 12
0.00
26,511.64
26,511.64
1/23/2014 11:51 AM DIRECT PAYABLES CHECK REGISTER
PACKET: 01184 1/28/14 Manual Missed Dis
VENDOR SET: 01 City of Mounds View
BANK: APBNK US Bank
CHECK CHECK
VENDOR I.D. NAME TYPE DATE
L5015 League of Minnesota Cities Ins.
I-201401234490 C000771B B. Brisbois R 1/28/2014
PAGE: 1
CHECK CHECK
DISCOUNT AMOUNT NOk AMOUNT
177.03 134101 177.03
** B A N K T O T A L S **
NO#
DISCOUNTS
CHECK AMT
TOTAL APPLIED
REGULAR CHECKS:
1
0.00
177.03
177.03
HANDWRITTEN CHECKS:
0
0.00
0.00
0.00
PRE -WRITE CHECKS:
0
0.00
0.00
0.00
DRAFTS:
0
0.00
0.00
0.00
VOID CHECKS:
0
0.00
- 0.00
0.00
NON CHECKS:
0
0.00
0.00-
0.00
CORRECTIONS:
0
0.00
0.00
0.00
BANK TOTALS:
1
0.00
177.03
177.03
1/23/2014 1:54 PM DIRECT PAYABLES CHECK REGISTER
PACKET: 01185 1/28/14 Manual AP
VENDOR SET: 01 City of Mounds View
BANK; APBNK US Bank
CHECK CHECK
VENDOR I.D. NAME TYPE DATE
--------------------------------------------------------------------------
M7806 University of Minnesota -CCE Reg
I-201401234491 Mgmt Maint. Practices Workshop R 1/28/2014
** B A N K T 0 T A L S **
NO#
DISCOUNTS
REGULAR CHECKS:
1
0.00
HANDWRITTEN CHECKS:
0
0.00
PRE -WRITE CHECKS:
0
0.00
DRAFTS:
0
0.00
VOID CHECKS:
0
0.00
NON CHECKS:
0
0.00
CORRECTIONS:
0
0.00
BANK TOTALS:
1
0.00
`PAGE: 1
% yhfi
CHECK CHECK
DISCOUNT AMOUNT N04 AMOUNT
75.00 134102 75.00
CHECK AMT
TOTAL APPLIED
75.00
75.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
75.00
75.00
1/24/2014
10:08 AM
DISCOUNTS
DIRECT PAYABLES CHECK REGISTER
PACKET:
01186
Manual Ramsey Cty
0.00
VENDOR SET:
01
City of Mounds View
0
BANK:
APBNK
US Bank
PRE -WRITE CHECKS:.
..
0.00
0.00
CHECK CHECK
VENDOR I.D.
0
NAME
TYPE DATE
R3005 Ramsey County
I-201401244492 Ramsey County
R 1/24/2014
PAGE: 1
CHECK CHECK
DISCOUNT AMOUNT NO# AMOUNT
3,284.49 134103 3,284.49
** B A N K T O T A L S **
NO#
DISCOUNTS
CHECK AMT
TOTAL APPLIED
REGULAR CHECKS:
1
0.00
3,284.49
3,284.49
HANDWRITTEN CHECKS:
0
0.00
0.00
0.00
PRE -WRITE CHECKS:.
0
0.00
0.00
0.00
DRAFTS:
0
0.00
0.00
0.00
VOID CHECKS:
0
0.00
0.00
0.00
NON CHECKS:
0
0.00
0.00
0.00
CORRECTIONS:
0
0.00
0.00
0.00
BANK TOTALS:
1
0.00
3,284.49
3,284.49
1/28/2014 10:30 AM
PACKET: 01187 US - Refund
VENDOR SET: Ol City of Mounds View
BANK: APBNK US Bank
REFUNDS CHECK REGISTER
VENDOR I.D. NAME
------------------------------------------------------
1 THE RELOCATION CENTER
I-000201401274493 THE RELOCATION CENTER
MCALPIN TEAM
I-000201401274494 MCALPIN TEAM
CHECK CHECK CHECK
TYPE DATE DISCOUNT AMOUNT NO#
R 1/28/2014
R 1/28/2014
51.75 134104
34.70 134105
PAGE: 1
** B A N K T 0 T A L S **
NO#
DISCOUNTS
CHECK AMT
TOTAL APPLIED
REGULAR CHECKS:
2
0.00
86.45
86.45
HANDWRITTEN CHECKS:
0
0.00
0.00
0.00
PRE -WRITE CHECKS:
0
0.00
0.00
0.00
DRAFTS:
0
0.00
0.00
0.00
VOID CHECKS:
0
0.00
0.00
0.00
NON CHECKS:
0
0.00
0.00
0.00
CORRECTIONS:
0
0.00
0.00
0.00
BANK TOTALS:
2
0.00
86.45
86.45
CHECK
AMOUNT
51.75
34.70
2-05-2014 11:37 AM C 0 U N C I L R E P O R T j `)� PAGE: 1
EPARTMENT FUND VENDOR NAME DATE DESCRIPTION AMOUNT
ity Council GENERAL FUND
League of Minnesota
Cities Ins.
Trust
1/13/14
Worker's Comp 2014
27.73
League of Minnesota
Cities
2/03/14
Gary Meehlhause
99.00
TOTAL:
126.73
ity Administrator GENERAL FUND
League of Minnesota
Cities Ins.
Trust
1/13/14
Worker's Comp 2014
366.92
TOTAL:
366.92
inance GENERAL FUND
League of Minnesota
Cities Ins.
Trust
1/13/14
Worker's Comp 2014
318.23
League of Minnesota
Cities
1/23/14
Mark Beer 4/24/14
2D.00
Matt Parrott/Storey
Kenworthy
1/28/14
500 Laser Checks
406.59
TOTAL:
744.82
corral Services GENERAL FUND
Avenet, LLC
1/22/14
Web Hosting Service
900.00
Integra Telecom
1/21/14
Phone Service
536.96
Kennedy 5 Graven, Chartered
12/31/13
Administration
1,293.48
12/31/13
General Zoning Matters
168.00
12/31/13
Adjust for Retainer
808.00
12/31/13
Code Update/Revisions
157.50
12/31/13
DVS Investigation
5,418.68
12/31/13
2508 Cry Rd I
349.78
League of Minnesota
Cities
1/23/14
D.Crane, P.Szurek, E D.Pet
60.00
1/24/14
Steve Thorp 4/16/14
20.00
Print Central
1/27/14
ID Badges:Craig Swalchick
15.00
City of Roseville
1/06/14
IT Services Jan 2014
3,694.08
1/08/14
Phone Charges Jan 2014.
598.75
S E T Office Products, Inc.
1/23/14
PD Office Supplies
191.40
1/27/14
PW Office Supplies
10.50
1/29/14
PW Office Supplies
17.88
Setter 6 Associates,
LLC
12/31/13
Follow-up Work Internal In
825.00
Sensible Office Solutions
1/14/14
Announcement Cards PW&CD
253.00
Viking Trophies
- 1/28/14
Engrave Customer Plate
8.69
TOTAL:
15,326.70
lommunity Development GENERAL FUND
Barbara Benesch
1/27/14
PermitWorks Seminar Mileag
17.70
Cenex Fleetcard
1/31/14
Community Development Fuel
181.75
League of Minnesota
Cities Ins.
Trust
1/13/14
Worker's Comp 2014
544.25
-
TOTAL:
743.70
'olice GENERAL FUND
Aspen Mills
1/17/14
Jeffrey Martin
875.05
1/28/14
Kasey Keckeisen
710.00
1/28/14
Ben Knitter -
710.00
1/28/14
Keith Demarest
710.00
Cenex Fleetcard
1/31/14
PF Fuel
873.23
Nicholas Erickson
1/31/14
K-9 Boarding
284.42
12/31/13
K-9 Boarding 9-17-13
50.00
KEEPRS, INC.
1/22/14
Handgun Cleaning Kits
23.68
.
League of Minnesota
Cities Ins.
Trust
1/13/14
Worker's Comp 2014
14,268.16
N.A.T.W.
1/21/14
2014 Membership Renewal
35.00
P.L.E.A.A. -
1/27/14
2014 PLEAA Dues
35.00
Petsmart
2/09/14
Dog Food
41.99
12/15/13
Dog Food
45.30
Ramsey County
1/22/14
January Fleet Support Fee
115.44
Range Systems
2/05/14
Range Systems
679.90
City of Roseville
1/06/14
IT Services Jan 2014
200.00
-
Streicher's
1/28/14
Uniform Allowance-Schultie
532.53
Xcel Energy
1/30/14
Sirens
0.00
2-05-2014 11:37 AM C O U N C I L R E P O R T PACE:
EPARTMENT FUND
VENDOR NAME
DATE
DESCRIPTION
AMOUNT
TOTAL:
20,189.70
ire GENERAL FUND
Anoka County Central Communications
12/31/13
Year 2013
3,985.38
Spring Lake Park Fire Department
2/01/14
Fire Protection Service 20
55,696.54
TOTAL:
59,681.92
ark Maintenance GENERAL FUND
Architect Mechanical, Inc.
1/16/14
Groveland Park Bldg
250.00
Cenex Fleetcard
1/31/14
Park Fuel
214.22
Doug's Power Equipment
1/13/14
Parks Weed Whip Heads
53.98
G & K Services - St. Paul
1/22/14
Uniforms & Clothing
6.19
-
1/22/14
Mats & Towels
4.97
-
1/29/14
Uniforms & Clothing
6.19
1/29/14
Mats & Towels
4.97
League of Minnesota Cities Ins. Trust
1/13/14
Worker's Comp 2014
1,822.01
Menards
1/07/14
Parks Ladders
421.98
University of Minnesota -CCE Reg. Ctr
1/21/14
Pete Szurek
180.00
Xcel Energy
1/30/14
Greenfield Park/Tennis
39.66
1/30/14
Silver View Park -Electric
185.32
1/30/14
Lambert Park -Electric
0.00
1/30/14
Random Park Electric
108.16
1/30/14
Warming House -Electric
12.66
1/30/14
Hillview Park Warming-Elec
195.64
1/30/14
Hillview Park Warming -Gas
488.12
1/30/14
Random Park -Gas -
232.43
1/30/14
2815 Ardan-Electric
118.58
1/30/14
2815 Ardan-Gas
291.08
1/30/14
5590 Quincy St. -Electric
13.15
1/30/14
Lambert Park -5324 Jackson-
556.36
1/30/14
Lambert Park -5324 Jackson-
803.82
Zarnoth Brush Works, Inc.
1/17/14
Hub Broom Ice Rinks
72.00
TOTAL:
6,081.49
'ublic Works Admin GENERAL FUND
League of Minnesota Cities Ins. Trust
1/13/14
Worker's Comp 2014
459.77
TOTAL:
459.77
ildg/Grnds Maintenance GENERAL FUND
All City Elevator, Inc.
2/01/14
Quarterly Maintenance Agra
101.00
Clean Tech
2/01/14
Feb Janitorial Service
1,109.12
G & K Services - St. Paul
1/22/14
Uniforms & Clothing
1.55
1/22/14
Mats & Towels
1.24
1/29/14
Uniforms & Clothing
1.55
1/29/14
Mats & Towels
1.24
Green Lights Recycling, Inc.
1/13/14
Fluorescent Lamps
36.22
League of Minnesota Cities Ins. Trust
1/13/14
Worker's Comp 2014
160.24
Trane
1/10/14
HVAC Repair -Council Chambe
815.00
Xcel Energy
1/30/14
Maintenance Garage-Electri
636.37
1/30/14
Maintenance Garage -Gas
2,487.89
1/30/14
City Hall -Gas
2,726.23
1/30/14
City Hall -Electric
1,645.99
1/30/14
City Hall -Electric
34.34
TOTAL:
9,757.98
!eh/Equip Maintenance GENERAL FUND
Doug's Power Equipment
1/15/14
Repairs to Weed Whips
67.15
Factory Motor Parts Co.
1/14/14
PW Stock Neoform Blade
65.48
1/15/14
PD #085 Spark Plugs
52.52
1/15/14
PW Stock Blade
47.90
1/16/14
PD #091 Resistor Asy
22.03
2-05-2014 11:37 AM C 0 U N C I L R E P O R T
PACE: 3
EPARTMENT FUND VENDOR NAME DATE DESCRIPTION AMOUNT
treat Pavement Mgmt GENERAL FUND
;now & Ice Control GENERAL FUND
;treat Sign Maintenanc GENERAL FUND
]onvention/Visitor Bur GENERAL FUND
iecreation Cable
G & K Services - St. Paul
Grainger
League of Minnesota Cities Ins. Trust
Little Falls Machine, Inc.
Midway Ford Company
Tri State Bobcat
Cenex Fleetcard
G & K Services - St. Paul
League of Minnesota Cities Ins. Trust
Crysteel Truck Equipment, Inc.
G & K Services - St. Paul
I State Truck Center
League of Minnesota Cities Ins. Trust
Menards
North American Salt Company
Tri State Bobcat
Yocum Oil Company, Inc.
1/21/14 PD #112 Motor Asm-210
1/24/14 PD #085 Switch
1/22/14 Uniforms & Clothing
1/22/14 Mats & Towels
1/29/14 Uniforms & Clothing
1/29/14 Mats & Towels
1/15/14 Switches Wing Warning Ligh
1/13/14 Worker's Comp 2014
12/31/13 PW #137 Brace
1/24/14 PW #142 Switch
1/24/14 PD #085 Potentio
1/21/14 PD 4131 Fuel Repair
1/17/14 PW #131 Wiper Blades
1/17/14 PW #130 Supplies
TOTAL:
124.44
148.71
3.71
2.98
3.71
2.98
198.66
406.90
118.61
103.55
69.53
19.54
47.08
65.27
1,570.75
1/31/14
Street Fuel
389.12
Uniforms & Clothing
1/22/14
Uniforms & Clothing
6.19
1/22/14
Mats & Towels
4.97
1/29/14
Uniforms & Clothing
6.19
Uniforms & Clothing
1/29/14-
Mats & Towels
4.97
1/13/14
Worker's Camp 2014
1,781.06
1/13/14
TOTAL:
2,192.50
Worker's Comp 2014
1/21/14
PW #246 Cutting Edge Bolts
21.95
Uniforms & Clothing
1/22/14
Uniforms & Clothing
6.81
1/22/14
Mats & Towels -
5.47
1/29/14
Uniforms & Clothing
6.81
Uniforms & Clothing
1/29/14
Mats & Towels
5.47
1/13/14
PW #145 DEF
45.00
1/13/14
Worker's Comp 2014
1,530.21
Worker's Comp 2014
1/10/14
for Mailbox Damage
27.26
1/12/14
Thawrox-Treated Salt
15,708.95
1/13/14
PW #130 Snow Blower Suppli
341.90
Traffic Sig. -2234 Hwy.10-E
1/15/14
PW #145 Diesel Exhaust Flu
73.50
1/17/14
PW 9145 Diesel Fluid
73.50
1/23/14
Dyed Fuel
1,605.45
Traffic Sig. -2399 Hwy. 10
44.07
TOTAL:
19,452.28
G & K Services - St.
Paul
1/22/14
Uniforms & Clothing
2.47
1/22/14
Mats & Towels
1.99
1/29/14
Uniforms & Clothing
2.47
1/29/14
Mats & Towels
1.99
League of Minnesota
Cities Ins. Trust
1/13/14
Worker's Comp 2014
547.15
Xcel Energy
1/30/14
Traffic Signal -5510 Quincy
39.59
1/30/14
Traffic Sig. -2234 Hwy.10-E
39.16
1/30/14
Traff.Sig.-2800 Hwy.10-Ele
27.89
1/30/14
Traffic Sig. -2399 Hwy. 10
44.07
1/30/14
Traffic Sig. -2428 Hwy. 10-
44.83
TOTAL:
751.61
City of Blaine
12/31/13
Dec Hotel Tax Days Inn
1,517.85
TOTAL:
1,517.85
League of Minnesota
Cities Ins. Trust
1/13/14
Worker's Comp 2014
94.47
North Suburban Communications
Commissi
1/21/14
2014 Franchise Maintenance
28,390.20
12-05-2014 11:37 AM
C O U N C I L R E P O R T
DATE DESCRIPTION
PAGE: 4
AMOUNT
TOTAL: 28,484.67
:conomic Development
Econ Dev Authority
League of Minnesota
Cities Ins. Trust
1/13/14
Worker's Comp 2014
128.32
1/08/14
Twin Cities North Chamber
of Commerce
2/01/14
2014 Membership
235.00
11.76
1/22/14
Mats & Towels
9.44
TOTAL:
363.32
tecreation
Community Center 0
Beisswenger's Do It
Best
1/15/14
Chains
-48.69
1/31/14
Locates
Clean Tech
2/01/14
Feb Janitorial Service
408.82
-
G & K Services - St.
Paul
1/22/14
Uniforms & Clothing
4.64
1/22/14
Mats & Towels
3.73
1/29/14
Uniforms & Clothing,
4.64
1/29/14
Mats & Towels
3.73
-
Integra Telecom
1/21/14
Phone Service
107.62
-
League of Minnesota
Cities Ins. Trust
1/13/14
Worker's Comp 2014
560.69
City of Roseville
1/06/14
IT Services Jan 2014
100.00
Wil-Kil
1/21/14
Pest Control Community Ctr
58.38
Xcel Energy
1/30/14
Community Center -Electric
1,818.50
-
1/30/14
Community Center -Gas
2,944.52
1/30/14
Community Center -Electric
2,568.89
TOTAL:
8,632.85
)anquet Center
Community Center 0
Ameripride Services
1/24/14
Napkins & Tablecloths
12.57
1/31/14
Napkins & Tablecloths
12.57
TOTAL:
25.14
!MCA
Community Center 0
Mailing Solutions.
12/31/13
4th Qtr UB Mailing
104.53
TOTAL:
104.53
tecreation
Lakeside Park
League of Minnesota
Cities Ins. Trust
1/13/14
Worker's Comp 2014
36.43-
Xcel Energy
1/30/14
Lakeside Shelter -Electric
130.03
1/30/14
Lakeside Pk.3030 Hillview-
0.00
TOTAL:
166.46
iecycling
Recycling Grant
League of Minnesota
Cities Ins. Trust
1/13/14
Worker's Comp 2014
17.73
TOTAL:
17.73
INVALID DEPARTMENT
Vehicle/equip Repl
Equipment Distribution
Management, Inc
1/07/14
REST Tractor TT240
146,045.72
-
TOTAL:
146,045.72
�ommunity Development
Special Projects
L.B.B.
12/31/13
Retro Commissioning
954.00
TOTAL:
954.00
4dministration
Water
League of Minnesota
Cities Ins. Trust
1/13/14
Worker's Comp 2014
77.70
Mailing Solutions.
12/31/13
4th Qtr UB Mailing
108.51
TOTAL:
186.21
3tility Distribution Water
Cenex Fleetcard
Fastenal Company
Ferguson WaterWorks #2516
G & K Services - St. Paul
Gopher State One -Call, Inc.
Inspec Inc
Integra Telecom -
1/31/14
Water Fuel
352.41
1/15/14
Fastenal Company
33.45
1/08/14
Meter
331.08
1/22/14
Uniforms & Clothing -
11.76
1/22/14
Mats & Towels
9.44
1/29/14
Uniforms & Clothing
11.76
1/29/14
Mats & Towels
9.44
1/31/14
Locates
16.00
1/21/14
MV Masonry 2014 Design
1,400.00
1/21/14
Phone Service
35.64
12-05-2014 11:37 AM C 0 U N C I L R E P O R T PACE: 5
IEPARTMENT FUND VENDOR NAME DATE DESCRIPTION AMOUNT
later Production Water
YO^ nEPARTMENTAL Wastewater
t
Administration Wastewater
Utility Distrbution Wastewater
League of Minnesota Cities Ins. Trust
Menards
Midway Ford Company
Dave Perkins Contracting, Inc
Ramsey County
Valley Rich Co., Inc.
Xcel Energy
Ziegler, Inc.
1/13/14 Worker's Comp 2014
1/13/14 Supplies
1/24/14 Poly Shovel
1/22/14 PW #704 Switch
1/22/14 PW 4704 Switch
1/15/14 Water Service Repair
1/22/14 January Fleet Support Fee
12/31/13 Traffic Control Hydrant Re
1/30/14 Wall #4 -Gas
1/30/14 Well 46 -Gas
1/30/14 Booster Station - Gas
1/30/14 Well #5 -Gas
1/30/14 Well 93 -Gas
1/30/14 Wekk #2 -Cas
1/30/14 Well 42 -Gas
11/02/13 Major Repairs Backhoe
TOTAL:
Xcel Energy 1/30/14 Booster Station Load -Elect
1/30/14 Well #5 Load -Electric
1/30/14 Well #6 Load -Electric
1/30/14 Well 44-Elec.
1/30/14 Well 01 -Electric
1/30/14 Wall #2 -Electric
TOTAL:
TJB Homes, Inc.
League of Minnesota Cities Ins. Trust
Mailing Solutions.
Beisswenger's Do It Best
Cenex Fleetcard
G & K Services - St. Paul
Gopher State One -Call, Inc.
League of Minnesota Cities Ins. Trust
MacQueen Equipment, Inc.
Xcel Energy
Street Lighting Street Lighting League of Minnesota Cities Ins. Trust
Xcel Energy
12/31/13 Refund of SAC Fee
TOTAL:
1/13/14 Worker's Comp 2014
12/31/13 4th Qtr UB Mailing
TOTAL:
1/17/14 Grease, Bolts
1/31/14 Sewer Fuel
1/22/14 Uniforms & Clothing
1/22/14 Mats & Towels
1/29/14 Uniforms & Clothing
1/29/14 Mats & Towels
1/31/14 Locates
1/13/14 Worker's Comp 2014
1/24/14 Front Cover Arrow Board
1/30/14 Lift Station 01 -Electric
1/30/14 Lift Station #2
TOTAL:
1/13/14 Worker's Comp 2014
1/30/14 Street Light -8228 Sp.Lk.Rd
1/30/14 2650 Hwy.10-Electric
1/30/14 2530 Hwy.10-Electric
1/30/14 2383 Hwy.10-Electric
1/30/14 2699 Hwy 10 -Electric
1/30/14 2221 Hwy.10-Electric
1/30/14 2551 Highway 10 -Electric
1/30/14 2547 Highway 10 -Electric
1/30/14 Street Lighting
2,197.95
90.17
7.99
65.08
17.22
4,991.00
15.60
240.00
107.94
327.70
263.97
27.79
446.93
182.24
0.00
9,422.05
20,614.61
86.66-
143.66-
890.52
45.88
26.59-
2,233.54
2,913.03
2,435.00
2,435.00
77.70
108.52
186.22
11.68
65.70
11.76
9.44
11.76
9.44
16.00
2,067.04
43.65
80.24
146.11
2,472.82
5.48
21.78
271.61
192.50
179.81
186.03
166.25
152.79
156.81
3,260,07-
2-05-2014 11:37 AM
- C 0 U N C I L R E
P O R T
PAGE:
6
EPARTMENT
FUND
VENDOR NAME
DATE
DESCRIPTION
AMOUNT
-
TOTAL:
1,927.01-
urface Water
Surface Water
Cane. Fleetcard
1/31/14
Surface Water Fuel
395.60
Equipment Distribution Management,
Inc
1/07/14
AEBI Tractor TT240
12,000.00
G & K Services - St. Paul
1/22/14
Uniforms & Clothing
5.88
1/22/14
Mats & Towels
4.72
1/29/14
Uniforms & Clothing
5.88.
1/29/14
Mats & Towels
4.72
League of Minnesota Cities
Ins. Trust
1/13/14
Worker's Comp 2014
1,401.69
TOTAL:
13,818.69
treat Cleaning
Surface Water
Belsswenger's Do It Hest
1/23/14
PW 4245 Sweeper Parts
16.10
G & K Services - St. Paul
1/22/14
Uniforms & Clothing
0.91
1/22/14
Mats & Towels
0.76
1/29/14
Uniforms & Clothing
0.91
1/29/14
Mats & Towels
0.76
League of Minnesota Cities
Ins. Trust
1/13/14
Worker's Comp 2014
232.47
MacQueen Equipment, Inc.
1/24/14
PW #245 Filter, Shaft
166.56
-
Menefee
1/07/14
PW 4245 Supplies
29.70
Yocum Oil Company, Inc.
1/23/14
PW #245 Sweeper Fluid
762.09
TOTAL:
1,210.26
FUND TOTALS =====____----___
100
GENERAL FUND
138,964.72
210
Cable
28,484.67
230
Econ Dev Authority
363.32
_
252
Community Center Oper.
8,762.52
255
Lakeside Park -
166.46
290
Recycling Grant
17.73
-
460
Vehicle/equip Replacement
146,045.72
-
-
480
Special Projects.
954.00
700
Water
23,713.85
730
Wastewater
5,094.04
740
Street Lighting
1,927.01CR
745
Surface Water
15,028.95
GRAND TOTAL: 365,668.97
DOTAL PAGES: 6
irE/'1 10A
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL
CITY OF MOUNDS VIEW
RAMSEY COUNTY, MINNESOTA
CLOSED MEETING
January 27, 2014
Mounds View City Hall
2401 Highway 10, Mounds View, MN 55112
8:53 P.M.
1. MEETING IS CALLED TO ORDER at 8:53 p.m.
2. ROLL CALL: Flaherty, Gunn, Hull, Mechlhause, Mueller
City Administrator Ericson and City Attorney Scott Riggs
3. Mayor Flaherty indicated that meeting was a closed meeting pursuant to Minnesota
Statutes, Section 13D.05, subdivision 3(b), to conduct a closed session pursuant to the
attorney-client privilege to engage in confidential attorney-client communications related
to a threatened litigation matter concerning an assessment associated with the property
located at 2508 County Road I.
4. City Attorney Riggs provided attorney-client privileged and confidential
communications related to a threatened litigation matter concerning an assessment and
settlement negotiations associated with the property located at 2508 County Road I.
5. ADJOURNMENT. The closed meeting was adjourned at 9:03 p.m.
James Ericson, City Administrator
Iran to 0
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL
CITY OF MOUNDS VIEW
RAMSEY COUNTY, MINNESOTA
CLOSED MEETING
January 27, 2014
Mounds View City Hall
2401 Highway 10, Mounds View, MN 55112
9:04 P.M.
1. MEETING IS CALLED TO ORDER at 9:04 pm.
2. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller
City Administrator Ericson and City Attorney Scott Riggs
3. Mayor Flaherty indicated that meeting was a closed meeting pursuant to Minnesota
Statutes, Section 13D.05, subdivision 2(a)(2), to conduct a closed session to update the
Council on department investigation and active investigative data or internal affairs data
relating to allegations of law enforcement personnel misconduct collected or created by a
state agency, statewide system, or political subdivision.
4. City Attorney Riggs provided the City Council with an update on a department
investigation and active investigative data or internal affairs data relating to allegations of
law enforcement personnel misconduct collected or created by the City.
5. ADJOURNED at 9:51 PM.
,f a/vv kA
James Ericson, City Administrator
MOUNDS VIEW
Police Department
2401 County Road 10• Mounds View, MN 55112-1499
Phone 763-717-4070•FAX: 763-717-4069
11"GLACE DE I) AR 1 PWF14'1 l -1
20-1 REPO, F//
Statistical Report
Activity
Jan thru
Dec 2012
TOTAL
Jan thru
Dec 2013
TOTAL
Oct thru Dec
2013
TOTAL
Adult Arrests
696
462
102
Juvenile Arrests
55
43
8
Calls For Service
6930
6673
1567
Court Citations
1558
1204
168
Administrative
Offenses
293
214
17
Jan thru Dec 2013 Investigative Reports
Cases assigned for investigation
Oct -Dec 2013 YEAR TO DATE 2012 2013
TOTAL 101 TOTAL 409 391
2012
2013
2012
2013
Assault
63
53
Misc-Other Offenses
66
69
Burglary
39
33
Disturbing Peace
15
22
Forgery
2
2
Obscenity
0
0
Narcotics
13
7
Property Damage/Trespass
13
17
Arson
2
2
Robbery
4
4
Crimes Against
18
20
Theft/Fraud
77
84
Family
Traffic (DUI,
55
37
Vehicle Theft/Tampering
11
9
Accidents, Other)
Criminal Sexual
17
17
Weapons
5
2
Conduct
Misc. Liquor
0
0
Crimes Against Admin of
7
4
Offenses
Justice
Juvenile-
15
8
Homicide
2
1
Runaway
2
Jan thru Dec 2013 Crime Reports
Oct— Dec 2012 2013 YEAR TO DATE 2012 2013
TOTAL 355 336 TOTAL 1770 1307
Oct — Dec 2012 2013 YEAR TO DATE 2012 2013
2012
2013
2012
2012
2013
Assault
150
134
Misc-Other Offenses
70
41
Burglary
72
50
Disturbing Peace
107
162
Forgery
9
5
Obscenity
4
3
Narcotics
126
83
Property
Damage/Trespass
167
158
Arson
2
8
Robbe
6
2
Crimes Against Farni�ly
7
4
Theft/Fraud
373
357
Traffic (DUI, Accidents,
other)
487
245
Vehicle
Theft/Tampering
33
27
Criminal Sexual Conduct
15
18
-Weapons
15
9
Misc. Liquor Offenses
48
20
Crimes Against Admin
of Justice
40
22
Juvenile-
Runaway/Curfew
37
38
Homicide
2
1
Jan thru Dec 2013 Misc, Incidents, Calls & Complaints
Oct — Dec 2012 2013 YEAR TO DATE 2012 2013
TOTAL 1253 1122 TOTAL 5256 5490
2012
2013
2012
2013
Lost & Found
115
101
Suspicion Narcotics
33
16
arsons/property)
Vehicles (towed, recovered,
209
122
Public
288
362
abandoned)
Disturbance/Loud
Part
Accidents
196
265
Disorderly Juvenile
102
105
Animal
306
281
MV/Traffic Complaints
354
301
Complaints/Impounds
Fires
121
94
MV/Noise Complaints
0
0
Medical/Suicide/Mental/DOA
884
770
City Ordinance
63
96
Complaints
Domestic -Verbal
241
270
Warrants
91
75
Alarms
242
277
Assist other Agencies
354
365
Lockouts
236
210
Misc. Public Calls
1157
1246
Suspicious Misc
506
542
3
TOP S CRIMES
laThefl/Freud
FiTraffic Offenses
Dist Peace
N Prop Damage/Trespass
UAssaull
Calls for Service
7000 6929
680a
6600
6400
6200
6000
5800
5600
5400
2013 2012 2011 2010 2009
Year
2
2009
2010
2011
2012
2013
Permits To Acquire Firearms
114
- -A 106
165
122
168
0 50 100 150 200
Crime Prevention/DARE
The police department has an officer assigned to instruct DARE at the Pinewood
Elementary School, monitor predatory offenders, conduct alcohol and tobacco
compliance checks, provide crime prevention education and partner with multi -unit
dwelling properties to further crime free housing efforts. Officer Keckeisen has been in
this assignment for several years and during this past year has been shifted to cover
more patrol shifts due to staffing shortages. Some of the various duties for this position
have thus been assigned to another officer on a temporary administrative assignment.
However, the following information highlights some of the various duties handled by the
officers in this position.
The DARE program was held again this past year during the early months of 2013. The
program involved approximately one hundred 5th grade students at Pinewood School.
The planning and organization also occurred between Officer Keckeisen and the 5th
grade teachers to decide upon the most appropriate scheduling for the 2013-2014
school year.
Officer Keckeisen organized two separate rounds of compliance checks throughout the
year of all licensed businesses in the city selling both tobacco and alcohol. All rounds
produced a100% compliance rate for all the businesses!
Officer Keckeisen was involved in several proactive crime prevention projects. Officer
Keckeisen presented crime prevention information and law enforcement education to
the students at Kinder Care, as well as safety classes for other day care providers and
church groups throughout the city.
Officer Keckeisen conducted self-defense training for physical education classes at
Irondale High school. Officer Keckeisen also provides valuable instruction to all of our
police officers on firearms proficiency and the use of force/defensive tactics techniques.
5
This has been a particularly busy year of training in this area due to the new police
candidates hired.
National Night Out is coordinated by Officer Keckeisen and the city enjoyed another
successful evening of 31 registered parties in the various neighborhoods.
Attendance at the monthly property manager's coalition meetings continues throughout
the year, along with meeting property managers to discuss reports of crimes that
happened on their property and to develop proactive strategies to deter future criminal
activity.
Officer Keckeisen and all the day shift officers continue to offer a police presence at the
cross walks of Edgewood, Pinewood and even Sunnyside schools before and after
school. This presence is continually well received by the school staff and the families of
the whole student body. Assistance is provided with traffic control at various special
events such as the summer Fun Run in June and the annual fall parade during the
Halloween season.
The monitoring of all registered predatory offenders continues, as well as the analysis of
monthly alarm reports, the distribution of the weekly crime summary and prevention tips
and updates to the police webpage. The crime summary reports include a crime
mapping feature. This information provides citizens a visual representation of where
criminal activity took place during any given week. This also allows officers to adapt
accordingly and allocate patrol resources where they are most needed.
Toward Zero Deaths (TZD)
TORIAR - TONfAR TONAR To1YAl1
ZER ZER ZER ZER
°0 T S c DEATHS ° o
Once again this year, the Mounds View Police Department participated with other law
enforcement agencies in Ramsey County to conduct hi -visibility traffic enforcement.
This joint venture is known as the "Ramsey County Traffic Safety Initiative (RCTSI)".
The RCTSI program is funded by the Federal Department of Transportation and
overseen by the Minnesota Office of Traffic Safety.
During 2013, the RCTSI hosted 56 traffic enforcement events. The main focus of these
events was DWI, speed and seatbelt enforcement.
Over the course of those traffic enforcement events 8,535 hours were worked by the
RCTSI officers from all the area departments. There were 16,792 traffic stops
conducted and 533 DWI arrests made. Officers also issued 3,651 speeding and 2,704
seatbelts citations.
R
18000
16792
16000
14000
12000
10000
8000
6000
3651
4000
2000
2704
533
0
Traffic Stops DWI arrests Speed citations Seatbelt citations
On October 16, 2013, the RCSTI held the year end appreciation banquet for all the
officers who worked so hard to make this year's efforts such a success. The banquet
was hosted by the North Saint Paul Police Department. A good time was had by all.
r�
The department has an officer assigned to Edgewood Middle School for the entire
school year. This position is held by Officer Ben Knitter who provides a wide range of
duties from security, enforcement, counseling and general assistance to the staff and
student body. All of this works toward the goal of maintaining successful and safe
school operations. During the summer months this position returns to patrol duties.
The SRO performs various duties on a daily basis at Edgewood Middle School which
include the following:
® assisting with traffic flow in front of the school
® ensuring the school is secured each morning
• providing a police presence in the hallways during passing times and in the
cafeteria during lunch times
® investigating crimes that occur on school property
® assisting with lock down, fire, and severe weather drills
® serving as a member of the school crisis team
® assisting at Pinewood Elementary as needed
® being a liaison between the school and the police department
® forming positive relationships with students
From October thru December, the SRO made the following incident reports:
® 1 disorderly conduct
® 2 assaults
® 3 assist other agencies
• 3 child abuse/neglects
• 2 medicals
® 1 follow up from patrol
Those cases resulted in the following: 2 juvenile court petitions and 1 juvenile
transported to the hospital for evaluation.
Some additional services the SRO provided at the school this quarter included:
® counseling students about making good decisions
® assisting the deans with using the school surveillance system to investigate
cases of theft and bullying
® escorting unwanted persons from the school building
® deescalating out of control students
® transporting students as requested by the school
® assisting other police departments with investigations pertaining to Edgewood
students
® locating truant students
® counseling students about gang activity
® assisting deans with locker searches as requested
Highlights from 4th Quarter
The SRO was invited to speak to 6th and 7th grade classes about cyber bullying
and internet safety
The SRO put on the bite suit for the K-9 demonstration in front of the "Jobs with
Dogs" class.
2013 YEAR IN REVIEW
The SRO made the following incident reports'
® 7 disturbances
® 3 assaults
® 4 assist other agencies
® 4 child abuse/neglects
® 4 medicals
® 6 cases followed up on from patrol
® 1 obstructing a police officer
® 2 harassments
® 2 info to narcotics
® 1 warrant arrest
1 possession of marijuana
® 1 recovered stolen property
From those cases, 6 students were court petitioned and 2 were sent to the Northeast
Youth Family Services Diversion Program.
Edgewood Middle School suspended all lock -down drills following the events in
Newtown, CT. Edgewood resumed lock -down drills in May, and several officers from
the police department were on -hand to assist.
Edgewood Middle School installed a buzzer entry system at the school to enhance
security. Buildings have upgraded to a buzzer entry system district -wide. Previously,
visitors to the school could enter into the front offices of the school with unrestricted
access. Now all visitors during school hours must be buzzed in through the front door
and present identification.
The school district upgraded security measures across the district. Visitors to the school
are now required to present a photo ID. Their names are crosschecked with a database
of predatory offenders before being allowed to enter the building. Visitors are then given
a temporary picture ID to wear while they are in the building.
Officer Nick Erickson and K-9 Niko performed several demonstrations for students at
Edgewood this year. Officer Knitter donned the bite suit much to the enjoyment of the
students. The SRO was invited to speak to 6th and 7th graders about internet safety and
cyber bullying.
The SRO continued to work closely with the school to target students with high numbers
of tardies and absences. He met with those students on a regular basis to counsel them
and set goals for improvement.
The SRO arranged for the Mounds View Police Department to donate several
unclaimed bikes from the property room which the students rebuilt in an engineering
class.
9
Canine (K-9) Unit
The history of the K-9 unit began back in 2012 when Officer Erickson and Niko
graduated from the St Paul Police Department K-9 training academy. Since June of
2012, the team has been a regular unit assigned to patrol operations. While responding
to general calls for service, the K-9 unit has been involved in many demonstrations,
appearances and other events throughout the year. The following is a list of those
appearances in 2013:
• Tupperware fundraiser sale at the Mounds View Community Center
• Mounds View -New Brighton Rotary Club
• Local girl scout troop meeting
• Parent and kids night at Pinewood Elementary School,
• Spring Fling at the Mounds View Community Center
• Mounds View Town Hall Meeting
• Edgewood Middle School "Careers with Animals " class
• Swearing in ceremony for new officers
• 5t" Grade DARE class at Pinewood Elementary School
• KinderCare Center
• SBM Fire Department Open House
• Pinewood Elementary School Annual Halloween Parade
_. inn with girl scouts and day care groups
On June 21St, several officers including Nick and Niko participated in the annual Law
Enforcement Torch Run. This is an event that benefits the Special Olympics.
Officer
Run
From June 30th, through July 02nd our K-9 team was in St. Peter, Minnesota competing
in their first United States Police Canine Association (USPCA) Regional PD -1
Certification Trials. These trials consist of all aspects of police K-9 work. Nick and Niko
did very well for their first time and received excellent marks from the judges.
Off
11
In August our K-9 team performed at the Mounds View annual Festival in the Park
event. This event was well attended and enjoyed by a good crowd of observers.
Also in August our K-9 team appeared at an open house for the Mounds View Animal
Hospital. Niko receives veterinary care at this facility.
,rN�L fqe,.
Mounds View
r
,,,,..,Animal Hospital
CO.'aet ere n4 r:: '.fl:n:•rt:nt t :Tsui+s.
B,,rding and Grooming
Overall, in 2013 the K-9 unit has responded to 778 calls for service, assisted in 25
arrests, conducted 43 searches, and participated in 20 meet and greets. Officer
Erickson and Niko are proud to serve the citizens of Mounds View and they are an
integral part of the Mounds View Police Department. The K-9 team conducts daily
trainings that include other Mounds View Officers so all are accustomed to working
together. If you would like more information about the K-9 team or would like to make a
donation to help cover the cost of training and care, please contact the police
department at 763-717-4070.
12
All officers must maintain their state issued POST (Peace Officer Standards & Training
Board) license by attending a required number of continuing education hours on an
annual basis. Many courses the officers will attend are mandated each year, such as
the use of force training and the emergency vehicle operations training, which is now
required every five years.
It is essential that police officers continually stay current with new technologies,
procedures, techniques and of course laws, which can change each year. The classes
listed can only increase the abilities, knowledge and level of professionalism that our
officers provide to our citizens. The following is a list of courses attended by Mounds
View Police Staff during 2013:
• Active Shooter Awareness Training
• Emergency Medical Technician
Refresher Training
• DWI/Standardized Field Sobriety
Testing Update
• Under Ground Pipeline Safety
Course
• MPPOA Legislative Conference
• Advanced Mental and Physical
Tactical Skills for Female Enforcers
• Use of Force refresher phase -1
• Use of Force refresher phase -2
• BCA Mobile Access Certification
® League of Minnesota Cities Safety &
Loss Control Annual Workshop
• Annual Death investigations
Conference
• Annual Minnesota Chiefs of Police
Conference
• Basic Handgun Qualification
• Basic Rifle Qualification
• Mobile Access Certification
• DVS Security and Confidentiality of
Data and Records for Law
Enforcement
• Emergency Management Decision
Making and Problem Solving
• Hazardous Materials Level 1 & 2
• Minnesota Police & Peace Officers
Association Annual Convention
• Basics of Minnesota Workers'
Compensation Laws
• Basic Radar Operation
• Basic Lidar Operation
• Electronic Charging for Formal
Complaints
• Electronic Ticket Writer for Citations
• Glock Armorer Refresher
13
Emergency Vehicle Operations
Course
® Violence Dynamics Seminar
® Standardized Field Sobriety Testing
Refresher
Preparing for Leadership
® Safe & Sober Update
® Low Light Handgun Shoot
Decision Making and Problem
Solving
® Effective Communication
® Police Combat Arrest and Control
Systems
® Drugs that Impair Drivers
® Occupant Protection Usage & Enforcement
® Canine Liability 360
® BCA -DMT Intoxilyzer Certification
® DVS Confidentiality of Data Certification
® One on One Cold Weather Control Tactics
® Lethality Assessment Protocol Training
Region 12 Annual K-9 Trials
® First Responder Refresher
® Mass Evacuations
® Warrantless Searches and Seizures
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14
News from the Department
During the 2013 year, the police department has endured many personnel changes. On
February 27, 2013, Sgt. Bob Nelson retired after 28 dedicated years of service to the
city. We miss the experience and enjoyable presence Sgt Nelson provided to all of us!
r
Personnel changes continued throughout the year with the hiring of new police officer
candidates. The challenging experience for hiring resulted in Officers Brian Schultes
and James Stoffel as the two newest officers on the department! One additional hire is
scheduled to occur in January 2014 to return our number to the agency's fully
authorized strength of 19 sworn officers. All Field Training Officers (FTO's) on the
department have worked extremely hard throughout the entire year and continue to do
so until all new officers have completed the training process.
15
We also replaced our Public Service Officer (PSO) due to the previous PSO accepting
new employment as the city housing code inspector. In December, we welcomed
Samantha Drewry as our new PSO, which has been re -structured to a full time position.
During March, Officer Darrell Meyer received a life saving award from the city of New
Brighton due to his assistance on a call of a young 20 year old woman who went into
cardiac arrest. Officer Meyer assisted the many responders from New Brighton who
helped save this woman's life.
On June 20, 2013 Mounds View officers responded to a stabbing at 7750 Silver Lake
Rd and discovered a deceased 49 year old male in the hallway. A suspect was taken
into custody and later charged with Murder in the 2"d degree. That 51 year old suspect,
Steven Gooier, pled guilty and is serving a prison sentence of 15 years. The
collaborative effort of responding agencies was critical during the successful response
and investigation of this incident. The Ramsey County Sheriff's Department, New
Brighton Police Department, Minnesota State Patrol, Bureau of Criminal Apprehension
and SBM Fire Department were all involved in this incident.
16
The Mounds View K-9 Unit attained certification from the United States Police Canine
Association (USPCA) during attendance at the Regional Trials in St Peter, MN June 30 -
July 2.Officer Erickson and Niko received their PD -1 certification in the areas of
apprehension, agility, article searches and narcotics detection.
In addition, our K-9 Unit was the recipient of a ballistic vest for Niko from the non-profit
group Vested Interests in K -9's. This organization works to fund bullet/stab protective
vests for law enforcement dogs throughout the United States. We are very appreciative
for the efforts from this group to fund these vests, which cost $950.00.
Officers are now able to generate citations electronically, as the department purchased
a system that permits a more efficient flow of these tickets. A citation can be issued at
the scene of a traffic stop, printed off and handed to the motorist and the information is
electronically transmitted to the state court system.
The Mounds View Police Department has partnered with The Ramsey County Sheriff's
Office, Maplewood, New Brighton, and White Bear Lake Police Departments to
establish the Ramsey County Auto Theft Prevention Collaborative Initiative (ATPCI).
The objective of this program is to combat auto thefts by focusing efforts at detection,
prevention, and apprehension of those involved in this activity. Our goal is to see a
decrease in auto thefts, a more informed public, and increases in the arrest and
apprehension of criminals. The Department will outfit two squad cars with Automated
License Plate Readers. The readers will automatically scan license plates and alert
police to a stolen vehicle or an owner with an active arrest warrant.
The Mounds View Police Department is thankful to The Minnesota Department of
Commerce, Division of Insurance Fraud Prevention, and Auto Theft Prevention Program
for their funding of this valuable resource.
17
The police department conducted another DNR Hunter gun safety class this past fall
certifying 19 students. This popular course includes 16 hours of classroom instruction in
the safe handling of firearms, hunter responsibility and first aid. The class concludes
with live fire on a gun range.
Students posing with Mounds View officers during the DNR Hunter Gun Safety Class
Financial Report
(Following page)
IE
1-29-2014 02:46 P14 CITY OF MOUNDS VIEW PAGE: 1
EXPENDITURES REPORT (UNAUDITED)
AS OF: DECEMBER 31ST, 2013
100 -GENERAL FUND
Police
CURRENT
DEPART14ENTAL EXPENDITURES BUDGET
e OF YEAR COMPLETED: 100.00
CURRENT YEAR TO DATE PRIOR YEAR BUDGETS YTD
PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET
PERSONNEL SERVICES
100-4--00-0100
SALARIES/WAGES, REGULA
1,516,728
153,921.166
1,495,148.46
1,497,809.663
21,579.54
98.58
100-4200-0110
SALARIES/WAGES, OVE-RTI
48,569
11,638.69
109,544.12
77,952.62 (
60,975.12-)
225.54
100-4200-0111
MAC -OVERTIME
0
0.00
0.00
0.00
0.00
0.00
100-4200-0112
K9 overtime
66,336
0.00
0.00
0.00
6,3366.00
0.00
100-4200-0113
COMP PAY OUT
0
0.00
0.00
0.00
0.00
0.00
100-4200-0150
SALARIES/WAGES, PART -T
16,779
0.00
10,556.34
15,034.45
6,222.66
62.91
100-4200-0300
SOCIAL SECURITY
26,785
2,446.78
24,410.42
24,185.77
2,374.58
91.13
100-4200-0321
PEM COORDINATED - EMP
220,198
22,1667.35
212,358.81
217,206.34
7,839.19
96.44
100-4200-0400
HEALTH INSURANCE - ENP
230,0'45
13,800.43
179,391.93
192,6604.14
50,753.07
78.00
100-4200-0410
LIFE INSURANCE - EMPLO
0
- 495.366
5,393.06
3,886.36 (
5,393.06)
0.00
100-4200-0420
DENTAL INSURANCE - EMP
0
416.04
5,159.11
4,332.80 (
5,159.11)
0.00
100-9200-0500
[YORKERS C014PENSATION
47,474
0.00
44,498.30
39,555.92
2,975.20
93.73
100-4200-0600
Unemployment
0
0.00
0.00
0.00
0.00
0.00'
100-4200-0990
SEVERENCE PAY
0
0.00
0.00
0.00
0.00
0.00
TOTAL PERSONNEL SERVICES
2,113,514
204,953.86
2,086,961.05
2,072,568.03
26,55^.95
98.74
MATERIALS 6 SUPPLIES
100-4200-1140
MISCELLANEOUS OFFICE S
0
0.00
0.00
0.00
0.00
0.00
100-4200-1210
SUPPLIES, BUILDING 6 G
800
0.00
0.00
400.00
800.00
0.00
100-4200-1230
SUPPLIES, EQUIPMENT
12,300
0.00
10,751.65
16,368.13
1,548.35
87.41
100-4200-1600
OPERATING SUPPLIES
6,000
1,727.95
4,837.82
6,257.30
1,162.18
00.63
100-4200-1700
MOTOR FUELS 6 LUBRICAN
53,500
3,960.966
45,042.96
59,041.62
8,457.04
84.19
100-4200-2100
BOOKS 4 PERIODICALS
900
247,56
823.08
703.11
76.92
91.45
100-4200-2400
UNIFORM d CLOTHING
19,760
1,126.86
21,501.87
17,370.23 (
1,741.87)
100.0^
TOTAL MATERIALS 6 SUPPLIES
93,260
- 7,063.33
82,957.38
100,140.52
10,302.62
00.95
CONTRACTUAL SERVICES
100-4200-3010
GENERAL LEGAL SERVICES
0
0.00
154.00
0.00 (
154.00)
0.00
100-4200-3020
PROSECUTING ATTORNEY 5
55,142
8,848.50
53,193.50
52,220.00
1,948.50
96.47
100-4200-3030
OTHER PROFESSIONAL SER
3,490
465.00
7,203.60
1,053.71 (
3,713.60)
206.41
100-4200-3050
DISPATCHING - CONTRACT
94,450
23,612.49
94,449.966
96,616.85
0.04
100.00
100-4200-3055
INFORMATION SYSTEM FEE
2,616
510.00
2,540.00
4,965.89
76.00
97.09
100-4200-3070
COPS EVENTS
500
0.00
0.00
0.00
500.00
0.00
100-4200-3080
VETERINARY SERVICES
6,000
700.00
3,335.29
3,982.53
2,664.71
55.59
100-4200-3100
TELEPHONE
2,150
507.10
3,185.31
1,935.8^-- (
1,035.31)
148.15
100-4200-3210
ELECTRICITY
320
44.34
342.41
265.41 (
22.41)
107.00
100-4200-3430
PRINTING
800
389.63
1,419.56
378.80 (
619.56)
177.45
100-4_00-3610
MEMBERSHIPS
1,910
0.00
1,025.00
1,405.00
85.00
95.55
100-4200-3630
TRAINING 6 CONFERENCES
12,515
1,0966.25
3,098.43
7,324.71
4,416.57
64.71
100-4200-4010
RENTAL, EQUIPMENT
0
0.00
0.00
0.00
0.00
0.00
100-4200-4000
INSURANCE s BONDS
28,500
0.00
38,360.91
22_,676.86 (
9,860.91)
134.60
100-4-00-5100
REPAIRS, COMPUTERS
34,421
1,885.01
20,935.11
21,862.47
13,435.89
60.92
100-4200-5130
REPAIRS, EQUIP14ENT
9,949
1,756.54
6,698.74
9,084.98
3,250.26
67.33
TOTAL CONTRACTUAL SERVICES
252,763
39,014.86
241,741.82
--23,8.53.03
11,021.16
95.64
1-29-2014 02:46 PM CITY OF FOUNDS VIEW PAGE: 2
EXPENDITURES REPORT (UNAUDITED)
AS OF: DECEMBER 31ST, 2013
100 -GENERAL FUND
Police
DEPARTNENTA.L EXPENDITURES
EXP CATS 60-69 NOT USED
3 OF
YEAR COMPLETED:
100.00
CURRENT
CURRENT
YEPR TO DATE
PRIOR YEAR
BUDGET
5 YTD
BUDGET
PERIOD
ACTUAL
YTD ACTUAL
BALANCE
BUDGET
EXP CATS 60-69 NOT USED
100-4200-6300 GRANT MATCHING
0
0.00
0.00
0.00
0.00
0.00
TOTAL EXP CATG 60-69 NOT USED
0
0.00
0.00
0.00
0.00
0.00
CAPITAL OUTLAY
_
100-4200-7030 EQUIPMENT
20,000
0.00
62,117.21
10,615.63
f
42,117.21)
310.59
100-4200-7030-020 EQUIPMENT LLEBG-FY 200
0
0.00
0.00
0.00
0.00
0.00
100-4200-7040 VEHICLES
0
0.00
0.00
0.00
0.00
0.00
TOTAL CAPITAL OUTLAY
20,000
0.00
62,117.21
10,615.63
(
42,117.21)
310.59
TOTAL Police 2,479,537 251,832.05 2,473,777.46 2,407,177.21 5,759.54 99.77
TOTAL EXPENDITURES 2,479,537 251,832.05 2,473,777.46 2,407,177.21 5,759.54 99.77
Item No: 1162
Meeting Date: February 10 2014
Type of Business: Reports
Administrator Review: �r
l
To: Honorable Mayor and City Council
From: Nick DeBar, Director of Public Works
Item Title/subject: Review Position Description for Project Coordinator
At the February 2014 work session, a new project management -type position in the
Engineering Division of Public Works was discussed. The Council reviewed a proposed
"Engineering Project Manager" position description that was drafted, however, staff
recommended (and Council agreed) that this position be lowered in classification. A position
with less managerial and less higher-level decision making was proposed.
Attached to this report for review and comment is a position description for a `Project
Coordinator". This proposed employee would work directly with the Director of Public
Works/City Engineer on capital improvements and public works construction projects. The
Project Coordinator would be responsible for the day-to-day coordination of assigned projects,
ensuring that work is being completed on time and in compliance with standards. This position
would work closely with the Director of Public Works/City Engineer and provide regular project
updates. In addition, the Project Coordinator would be the main point of contact for assigned
projects with consultants, contractors, property owners, regulators, and other project
participants.
The position description has taken into account the duties of the Director of Public Works/City
Engineer and Engineering Technician - the only two employees currently assigned to the
Division. I believe that this is the "right fit' for the division/department/city now and into the
foreseeable future.
Respectfully submitted,
Vim-'
Nick DeBar — Director of Public Works
"xty*DRAFT*'R'*FOR REVIEW ONLY***** 02-05-2014
CITY OF MOUNDS VIEW
POSITION DESCRIPTION
Position Title: Project Coordinator
Department: Public Works — Engineering Division
Accountable to: Director of Public Works/City Engineer
FLSA Status: Non -Exempt
PRIMARY OBJECTIVE OF POSITION
To plan, coordinate, and monitor the design and completion of public works construction projects
and capital improvements. Act as liaison for projects with consultants, contractors, regulatory
agencies, utility companies, property and business owners, the public, City personnel, and other
stakeholders. Assist the Director of Public Works/City Engineer in completing other tasks
associated with the planning, design, bidding, and construction of projects.
SUPERVISION RECEIVED
General supervision is provided by the Director of Public Works/City Engineer.
SUPERVISION EXERCISED
None.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Responsible for planning and coordinating the activities for various City -funded capital
improvements and public works projects throughout their duration including planning, preliminary
and final design, bidding, and construction phases. Projects are typically planned improvements
that involve rehabilitation, reconstruction, new construction, and major maintenance,
replacement, or modifications to the municipal infrastructure.
• Act as liaison and collaborate project work with consultants, contractors, regulatory agencies,
utility companies, property and business owners, the public, City personnel, and other
stakeholders. Provide updates to project team and communicate with affected property owners.
Implement and monitor project goals, objectives, costs, and deadlines. Provide project updates
and status reports to Director of Public Works/City Engineer.
• Maintain extensive coordination with private consultants hired by the City to perform professional
services related to outsourced project development. Provide guidance and information of project
requirements to consultants during completion of their professional services and activities,
including responding to inquiries, problem solving and collaborating, and reviewing contract
deliverables.
• Attend and participate in design meetings, pre-bid conferences, public bid openings,
preconstruction conferences, construction progress meetings, and final inspections.
• Conduct site inspections and monitor construction activities and progress. Verify construction
work and materials are compliant with contract documents and department standards. Record
observations, site conditions, test results, field orders, and construction oroaress.
Assist the Director of Public Works/City Engineer with internal project tasks including preparing
bid/quote documents, bid tabulations, and construction contracts; calculating estimated
quantities and construction costs; answering contractor questions; and researching products.
Review and examine construction contracts, pay applications, change orders, certificates of
completion, final acceptance, and other construction related documents.
Assist and participate in development of the Capital Improvement Program (CIP).
Position Description I Project Coordinator Page 1/4
*****DRAFT***FOR REVIEW ONLY****
• Coordinate acquisition of project right-of-way, permanent and temporary construction
easements, and permissions from affecting property owners.
• Assist and participate in reviewing plan submittals and inspecting construction for public works
related portions of private development projects to ensure compliance with department
standards and regulations.
• Coordinate activities and attend meetings related to construction projects led by other
government agencies affecting public works infrastructure, operations, and other interests.
• Serve as project manager for smaller capital improvements and miscellaneous projects.
OTHER DUTIES AND RESPONSIBILITIES
• Investigate and respond to a wide variety of public inquiries, concerns, or complaints related to
construction projects and other public works matters.
• May assist and participate in other division activities and responsibilities including
permitting/inspections, right-of-way management, engineering standards, records management,
mapping, code enforcement, budgeting, grant applications, infrastructure asset management,
and private development reviews.
• Occasionally may attend City Council and other advisory group meetings for matters related to
assigned projects.
• Perform other duties and responsibilities as apparent or assigned by the Director of Public
Works/City Engineer.
MINIMUM QUALIFICATIONS
Education and Experience•
• Associate's degree from an accredited college or university with major coursework in
Construction Management, Civil Engineering Technology, or other closely related field and four
(4) years of experience working in the design, construction, or management of public works
infrastructure/facilities and capital improvements; or any equivalent combination of education and
experience.
Licenses and Certificates:
• Possess a valid Minnesota Class D driver's license or equivalent.
NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of:
• Basic principles and practices of project management, construction administration, and public
works/facilities design and construction.
• Applicable federal, state, and local laws, codes, rules, regulations, and design standards.
Skill in:
• Establishing and maintaining cooperative working relations with those contacted in the course of
work, including co-workers, consultants, contractors, regulators, vendors, and the public.
• Reading, interpreting, and comprehending a variety of engineering, architectural, and other
technical documents including drawings, specifications, maps, schematics, product data, shop
drawings, and design standards.
• Preparing clear and concise project correspondences directed to wide variety of audiences,
individuals and groups.
Organizing resources and establishing priorities for work assignments.
Keeping and managing accurate records of project costs, schedules, inspections, and other
docurnentation in hard copy and electronic formats.
Position Description I Project Coordinator Page 2/4
*****DRAFT'x*'°FOR REVIEW ONLY*****
• Proficient use of computers and general software programs; experience with Microsoft Office
Suite (Word, Excel, Outlook) required.
• Assessing in -field conditions and problems and determining workable solutions to resolve thein.
Ability to:
• Manage multiple projects and work assignments within given time constraints and clearly defined
set of expectations.
• Perform routine decision-making in interpreting plans and specifications related to contract
disputes and modifications.
• Coordinate with design professionals to resolve plan discrepancies and construction problems
related to contract documents.
• Calculate basic estimated quantities and cost estimates for public works/facilities improvements.
• Occasionally attend evening meetings and work extended hours as necessary for completion of
assigned duties and responsibilities.
• Obtain and keep current all licensures and certificates required for position.
• Communicate effectively, in English, both verbally and in writing.
• Operate a motor vehicle.
• Pass a background check.
TOOLS AND EQUIPMENT USED
• Common office tools and equipment including telephone, personal computer, printers,
photocopier, and facsimile machine.
• Hand-held equipment and devices including mobile telephone, camera, calculator, GPS devices,
tape measures, and infrared thermometers.
• Construction safety equipment including hardhat, safety boots, safety vests, hearing protection,
eye protection, and gloves.
PHYSICAL DEMANDS/WORK ENVIRONMENT
The physical demands and work environment characteristics described herein are representative of
those physical demands that must be met by an employee to successfully perform the essential
functions of this job and those work environment characteristics that an employee encounters while
performing the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
Physical Demands:
While performing the duties of this job, the employee is regularly required to use hands and fingers
to handle, feel, and operate computers, phones, and other peripheral objects. The employee is
frequently required to talk, hear, see, stand, walk, and sit for extended periods of time, and
occasionally climb, balance, stoop, kneel, crouch, crawl, reach, taste, and smell during inspections
and construction monitoring. Audio-visual acuity sufficient to observe, evaluate field conditions,
reading and writing, and communicate orally in person and over the telephone. Specific vision
abilities required by this job include close vision, distance vision, color vision, peripheral vision,
depth perception, and the ability to adjust focus. The employee may frequently lift and/or move up
to 25 pounds and occasionally lift and/or move up to 75 pounds.
Work Environment:
While performing the duties of this job, the employee primarily works indoors in a typical office
environment that is well lit and has controlled indoor air HVAC system. However, the employee
also makes frequently field/site visits during warmer months between March and November, and
occasionally during winter months, requiring exposure to varying outdoor weather conditions and
Position Description I Project Coordinator Page 3/4
***`°DRAFT*Y*FOR REVIEW ONLY*****
construction areas with dirt, fumes, noise, confined work spaces, high work spaces, tripping
hazards, and vibration. The employee is required to wear proper safety equipment during field/site
visits including hard hats, safety shoes, safety glasses, hearing protection, and gloves.
SELECTION GUIDELINES
Formal application; rating of training, education, and experience; oral interview and reference
check; job related tests may be required.
The duties listed above are intended only as illustrations of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the position if
the work is similar, related, or logical assignment to the position.
The job description does not constitute an employment agreement between the employer and
employee and is subject to change by the employer as the needs of the employer and requirements
of the job change.
Approval:
Department Head
Effective Date: Month XX, 2014
Approval:
City Administrator
Revision History: Mon:. 2014
Position Description I Project Coordinator Page 4/4