HomeMy WebLinkAboutAgenda Packets - 2014/06/23CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
MOUNDS VIEW CITY HALL
Monday, June 23, 2014
7:00 p.m.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller
4. APPROVAL OF AGENDA
5. PUBLIC INPUT:
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full
name and address for the minutes. Also, please limit your comments to three minutes.
6. SPECIAL ORDER OF BUSINESS
A. Public Information Meeting for Stormwater Pollution Prevention Program (SWPPP)
7. COUNCIL BUSINESS
A. 7:00pm Public Hearing, Consideration of a Preliminary Plat for a 5-Lot Subdivision at
8211 Red Oak Drive
B. Resolution 8270 Approving Revisions to the Economic Development Specialist Position
Description and Authorizing the Posting of the Available Part-time Position
C. Resolution 8272, Approving the 2014 Festival in the Park Contract
D. Resolution 8271 Adopting and Reporting Performance Measures
E. Resolution 8273, Approving a Service Contract for HVAC Equipment Maintenance with
Trane
8. CONSENT AGENDA
A. Set a Public Hearing for Monday, July 14, 2014 at 7:00pm to Consider a Preliminary
Plat and a Comprehensive Plan Map Amendment for a 5-Lot Subdivision at 8211 Red
Oak Drive
9. JUST AND CORRECT CLAIMS
10. APPROVAL OF MINUTES - NONE
11. REPORTS
A. Reports of Mayor and Council
B. Reports of Staff
C. Reports of City Attorney
12. Next Council Work Session: Monday, July 7, 2014, at 7pm
Next Council Meeting: Monday, July 14, 2014, at 7pm
13. ADJOURNMENT
Item No: 7A
Meeting Date: June 23, 2014
Type of Business: Council Business
Administrator Review: _________
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Heidi Heller, Planning Associate
Item Title/Subject: Public Hearing for the Consideration of a Preliminary Plat
for a 5-lot subdivision at 8211 Red Oak Drive;
Planning Case MA2014-002
Introduction:
Terry Buchanan, owner of Kayak Remodeling & Redevelopment, has a purchase
agreement to buy the east two acres of the Abiding Savior Church property at 8211 Red
Oak Drive. Kayak has applied for a major subdivision to split the land into five single family
lots.
Discussion:
The applicant also needs to apply for a Comprehensive Plan map amendment since the
Comprehensive Plan existing and future land use maps designate this entire parcel as
“church.” It must be changed to “Single family detached” to be consistent with the new
residential use. A Comprehensive Plan Amendment requires a public hearing by the
Planning Commission, so staff is postponing the public hearing for June 23, 2014 and will
instead hold public hearings at the July 2, 2014 Planning Commission meeting and at the
July 14, 2014 City Council meeting for both the major subdivision and the comprehensive
plan amendment.
The residents within the required notification radius area were mailed a second notice
about the change and the new public hearing dates.
Recommendation:
Open the public hearing and take testimony from anyone who would like to speak on this
matter, and continue the public hearing until Monday, July 14, 2014.
Respectfully submitted,
Heidi Heller
Planning Associate
Item No: 07B
Meeting Date: June 23, 2014
Type of Business: Business
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Item Title/Subject: Resolution 8270 Approving Revisions to the Economic
Development Specialist Position Description and Authorizing
the Advertisement of the Part Time Position
Introduction:
Earlier this year, the City Council authorized staff to advertise to fill the vacant Economic
Development Specialist position. Staff interviewed qualified candidates with second
interviews conducted with three finalists. An offer was extended to the identified top
candidate, which, after some negotiations, the candidate rejected. While we were
disappointed with the outcome, the process did prompt us to re-evaluate the position
description to better reflect our expectations.
Discussion:
It became clear during the interview process that some of the tasks and responsibilities
which we felt were critical to the position were not expressly articulated in the job
description. Duties such as marketing, communications, social media outreach and web
development were under-emphasized in the description, if mentioned at all. Conversely,
given the limited availability of developable land in the community, certain other tasks and
duties were deemed to be less “mission critical”. With these points in mind, staff presented
a revised job description to Economic Development Commission on May 23, 2014. The
Commission agreed with the revisions and supported the re-naming of the position to
“Business Development Coordinator”. The Commission and Staff believe that a position
focused on matters of business development and business retention would be more
consistent with the community’s present needs. These changes were presented to the City
Council at the June 2, 2014, Work Session, and staff was directed to bring the revisions
back for formal approval and to reauthorize the advertisement for the revised position.
At the Work Session, staff indicated that the revised description had been forwarded to
Springsted for review, to ensure that the changes being contemplated would not materially
impact the nature of the position. Springsted agreed that the changes were not substantial
and would not necessitate a revision to the assigned HAY points or to the compensation.
Economic Development Specialist Position Description Revisions
June 23, 2014
Page 2
Recommendation:
Based on the recommendation from the Economic Development Commission, direction
provided by the City Council at the June 2, 2014 Work Session and feedback received from
the City’s consultant Springsted, staff recommends approval of Resolution 8270, a
resolution approving revisions to the Economic Development Specialist job description and
authorizing that the position be advertised.
Respectfully submitted,
________________________
James Ericson
City Administrator
RESOLUTION NO. 8270
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING REVISIONS TO THE ECONOMIC DEVELOPMENT
SPECIALIST POSITION DESCRIPTION AND AUTHORIZING STAFF TO ADVERTISE
TO FILL THE VACANT PART TIME POSITION, RENAMED,
“BUSINESS DEVELOPMENT COORDINATOR”
WHEREAS, the Mounds View City Council has reviewed the job description of the
Economic Development Specialist and believe changes to the position description are
necessary to better reflect the needs of the City; and,
WHEREAS, one of the proposed changes would involve renaming the position to
“Business Development Coordinator”; and,
WHEREAS, the Economic Development Commission has reviewed the proposed
changes and expressed their support and recommended approval; and,
WHEREAS, the position plays a vital role in support of the continued growth and
development of the business community and the sustained redevelopment and tax base
enhancements on the County Road 10 corridor; and,
WHEREAS, the position serves as the link between the City and the business and
corporate communities, promotes the advantages of conducting business within the
community and acts as a liaison to many civic and government entities.
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Mounds
View approves revisions to the position description attached hereto as Exhibit A, and
authorizes staff to post an announcement to fill the vacant position of “Business
Development Coordinator” on a part time basis.
Adopted this 23th day of June, 2014.
_______________________________
Joe Flaherty, Mayor
ATTEST:
_______________________________
James Ericson, City Administrator
(seal)
Page 1
CITY OF MOUNDS VIEW
POSITION DESCRIPTION
POSITION TITLE: Business Economic Development Coordinator Specialist
DEPARTMENT: Administration
ACCOUNTABLE: City Administrator
FLSA STATUS: Exempt
__________________________________________________________________
Primary Objective of Position
Assists the City Administrator with business economic development and redevelopment
activities and the coordination of those activities with quasi-public groups in the community.
Performs a variety of routine and complex administrative, technical and professional work in
the preparation and implementation of business economic development and redevelopment
plans, programs and services, and the preparation and dissemination of marketing and
communication materials.
__________________________________________________________________
SUPERVISION RECEIVED
Works under the general supervision of the City Administrator.
SUPERVISION EXERCISED
None.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Coordinate the activities of the Economic Development Commission (EDC) and
assist with matters of the Economic Development Authority (EDA).
Coordinate business and economic development marketing and promotional
activities aimed at attracting new development and investments to Mounds View.
Manage the City’s website and social media presence; promote positive online
communications.
Provide technical and professional advice and support to other staff members, local
development corporations, Ramsey County and relevant State agencies.
Develop and maintain a Business Retention Program via regular contact with
business owners, property owners, and economic and business development
related community organizations.
Create and distribute marketing materials and brochures in support of the City’s
business development programs.
Assist with the negotiation and implementation of development agreements for
redevelopment projects including coordination of property acquisition, relocation
efforts, site clearances and related actions.
Assist in the administration of the City's business subsidy programs and “Business
Toolbox”. Tax Increment Finance (TIF) program and districts. Review and score TIF
applications submitted by businesses or developers.
Page 2
Assist in the administration of the City’s Tax Rebate Finance (TRF) program.
Review and score TRF applications submitted by businesses or developers.
Develop short and long range business and economic development and
redevelopment plans; gather, interpret, and prepare data for studies, reports and
recommendations.
Develop and maintain a comprehensive database of the inventory of available
buildings and sites in the community for business and economic development
purposes.
Prepare and maintain information on utilities, taxes, zoning, transportation,
community services, financing tools, etc.; respond to requests for information for
business and economic re/development purposes; prepare data sheets and other
information.
Respond to local citizens inquiring about local business and economic development
activities and opportunities.
Monitor local, state and Federal legislation and regulations relating to business and
economic development, and report findings, trends and recommendations to City
Administrator.
Assist in the application and submission of grants and other outside funding
opportunities to further the business and economic development goals of the City.
PERIPHERAL DUTIES
Attends professional development workshops and conferences to keep abreast of trends
and advancements developments in the fields of business and economic development,
marketing, social media and business subsidies tax increment financing.
Other duties as assigned by the City Administrator.
MINIMUM QUALIFICATIONS
Education and Experience:
(A) Must have a B.A. degree in urban planning, business or public administration,
economics, marketing, finance, or a related field, and a minimum of one full year of
experience in economic/community development and/or redevelopment, business
subsidies TIF, chamber of commerce, economic development authority activities,
and/or, business retention programs.
DESIRED QUALIFICATIONS
(A) Masters Degree in urban planning, business or public administration, economics,
marketing, finance, or a related field.
Necessary Knowledge, Skills and Abilities:
(A) Knowledge of business retention and recruitment programs and economic
development and redevelopment principles.
(B) Proficient in areas of social media and web development.
(C) Experienced in desktop publishing and marketing efforts.
(D) Working knowledge of municipal zoning, and infrastructure, and land-use
planning and planning programs and processes.
Page 3
(E) Ability to communicate effectively orally and in writing with architects,
contractors, developers, owners, supervisors, employees, and the general
public; .
(F) Ability to establish effective working relationships.
(G) Considerable Knowledge of tax increment financing and other business
subsidies. law and TIF district administration.
(H) Perform work in a timely and thorough manner.
(I) Demonstrate initiative and excellent problem solving skills.
(J) Demonstrate an ability to effectively handle a wide variety of city projects
and problems in an effective and professional manner.
(K) Maintain a positive image of the city through effective handling of
problems and sound coordination of multi-department programs.
(L) Anticipate communication needs of public, Council and staff and
effectively act to meet those needs.
(M) Develop a work schedule for carrying out assigned tasks and meet the
schedule in a timely manner.
(N) Skill in the operation of the listed tools and equipment.
SPECIAL REQUIREMENTS:
Valid State Driver's License or ability to obtain one.
TOOLS AND EQUIPMENT USED
Personal computer, including Microsoft Office software, motor vehicle; calculator; phone;
copy and fax machine.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
Work is performed mostly in office settings. Some outdoor work is required in the inspection
of various land use developments and construction sites. Hand-eye coordination is
necessary to operate computers and various pieces of office equipment.
While performing the duties of this job, the employee is occasionally required to stand or
sit; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach
with hands and arms. The employee is occasionally required to climb or balance; stoop,
kneel, crouch, or crawl; speak or hear. The employee must occasionally lift and/or move
up to 10 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision,
peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
Page 4
While performing the duties of this job, the employee occasionally works in outside weather
conditions. The employee is occasionally exposed to wet and/or humid conditions, or
airborne particles.
The noise level in the work environment is usually quiet in the office, and moderate in the
field.
SELECTION GUIDELINES
Formal application, rating of education and experience; oral interview and reference check;
job related written tests may be required.
The duties listed above are intended only as illustrations of the various types of work that
may be performed. The omission of specific statements of duties does not exclude them
from the position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer
and employee and is subject to change by the employer as the needs of the employer and
requirements of the job change.
Approval: ______________________ Approval: ____________________
James Ericson Joe Flaherty, Mayor
City Administrator
Effective Date: Pending
Revision History: 02/10/2014 (minor revisions)
03/07/2012 (revised as nonunion position – effective Dec 31, 2011)
05/14/2007 (per AFSCME Union Contract)
04/2006
09/2001 (375 Hay pts)
01/09/1998
01/14/1994
FESTIVAL IN THE PARK AGREEMENT
THIS AGREEMENT is entered into this 23rd day of June, 2014, by and between
the City of Mounds View, a municipal corporation under the laws of Minnesota (the
“City”) and Festival in the Park of Mounds View, a Minnesota non-profit corporation
(the “Corporation”).
WHEREAS, the City is owner of City Hall, City Hall Park, and Community
Center (collectively the “Park”) located within the City; and
WHEREAS, the Corporation desires to sponsor and coordinate an annual
community event entitled, “Festival in the Park of Mounds View” (the “Festival”), to be
held on August 16, 2014; and
WHEREAS, pursuant to Minnesota Statutes, and other laws, the City has the
authority to operate a program of public recreation and enter into agreements with the
Corporation pertaining to the conduct thereof; and
WHEREAS, the City desires that the Corporation sponsor and coordinate the
Festival; and
WHEREAS, the City is willing to support the Festival, as set forth in this
Agreement; and
WHEREAS, the Corporation is willing to undertake the Festival sponsorship and
support of the City in accordance with the terms and conditions of this Agreement.
NOW THEREFORE, the parties agree as follows:
1. Scope of Festival. The Corporation will sponsor and coordinate all
aspects of the Festival.
2. Time and Performance. This Agreement will begin as of August 15,
2014, and will terminate as of August 17, 2014 (the “Termination Date”).
3. City Contribution. The City will provide the assistance of City staff to
assist the Corporation as set forth on Exhibit A, which is incorporated herein by
reference. The City will provide the assistance of City equipment to assist the
Corporation as set forth on Exhibit B, which is incorporated herein by reference. The
City will allow use of the Park upon the Corporation requesting and obtaining the
appropriate permits from the City for the Park. The City agrees to waive the permit fee
for the Park.
If the Agreement should be terminated for any reason prior to the Termination
Date, the City’s assistance to the Corporation will cease upon termination. In such
case any unfulfilled assistance as set forth in Exhibits A and B will remain unfulfilled.
The Corporation shall pay any and all taxes due to federal, state, and local
governments, and the City shall not withhold any amounts therefore. In addition, the
Corporation shall be responsible for any necessary workers compensation and
unemployment insurance required for the individuals performing services hereunder,
and the City shall have no obligation whatsoever in this regard.
4. Independent Contractor. The Corporation and neither it nor any of its
volunteers, employees or agents performing services hereunder shall be an employee
of the City. The Corporation is an independent contractor and it shall retain control
over the manner and means of the work set forth above. The Corporation
understands and acknowledges that the City shall not provide any benefits of any type
in connection with this Agreement, including but not limited to health or medical
insurance, workers compensation insurance, or unemployment insurance. The
Corporation shall in no case have the power to bind or obligate the City in any way to
any third-party.
5. Insurance.
a. The Corporation shall provide comprehensive general liability
insurance for bodily injury and property damage with a combined single limit of
$1,000,000 per occurrence. Such comprehensive general liability insurance
shall include, but not be limited to, coverage for mechanically-operated
amusement devices, alcohol sales, and fireworks displays. The policies of
insurance shall name the City of Mounds View as an additional insured.
b. The Corporation shall provide evidence of automobile and mobile
equipment insurance coverage for all motorized vehicles used in connection
with work under this Agreement with a combined single limit for bodily injury
and property damage of not less than $1,000,000 per occurrence.
c. A Certificate of Insurance showing coverage as indicated above
with a carrier that is acceptable to the City of Mounds View as well as a copy of
all policies of insurance shall be submitted to the City Administrator at least 30
days prior to the Festival. The City reserves the right to reject the carrier if it is
not an A+ carrier licensed to do business in the State of Minnesota.
d. Nothing herein shall be construed as a waiver of any immunity or
limitation on liability to which the City is entitled under law.
6. Termination. If either party fails to perform its obligations under this
Agreement, the other party may terminate this Agreement by giving written notice of
the intention to terminate to the other party at least thirty (30) days prior to such
termination, provided, however, that if Corporation’s failure to perform its obligations
hereunder creates or constitutes, in the sole judgment of the City, a threat to the public
health, safety, or welfare, the City may immediately terminate this Agreement.
7. General Terms and Conditions.
a. The Corporation will provide all equipment used by the
Corporation, except the City equipment as set forth in Exhibit B, which is
incorporated herein by reference.
b. The Corporation will control its own schedule of work hours as
necessary to sponsor and coordinate the Festival.
c. Any and all reports, and other work products, whether completed
or not, that are prepared or developed by the Corporation as a part of this
Agreement shall be jointly owned by the City and the Corporation and shall be
made available to the City promptly at the City’s request or at the termination of
this Agreement. The Corporation shall provide annual financial reports
including all revenues and expenditures related to the Festival for the present
year within thirty days of the date of the Festival, and the City will retain these
records for three (3) years.
d. Any titles of the several parts of the Agreement are inserted for
convenience of reference only and shall be disregarded in construing or
interpreting any of its provisions.
e. A notice, demand, or other communication under this Agreement
by either party to the other shall be sufficiently given or delivered if it is
dispatched by registered or certified mail, postage prepaid, return receipt
requested, or delivered personally to the following addresses:
City: 2401 County Road 10
Mounds View, MN 55112
ATTN: City Administrator
Corporation: 2085 Hillview Rd Apt. 1
Mounds View, MN 55112-1314
ATTN: Theresa Cermak, President
or at such other address with respect to either such party as that party may,
from time to time, designate in writing and forward to the other as provided in
this Section.
f. This Agreement may be executed in any number of counterparts,
each of which shall constitute one and the same instrument.
g. This Agreement is made and shall be governed in all respects by
the laws of the State of Minnesota. Any disputes, controversies, or claims
arising out of this Agreement shall be heard in the state or federal courts of
Minnesota, and the parties to this Agreement waive any objection to the
jurisdiction of these courts, whether based on convenience or otherwise.
h. If any provision or application of this Agreement is held unlawful or
unenforceable in any respect, such illegality or unenforceability shall not affect
other provisions or applications that can be given effect, and this Agreement
shall be construed as if the unlawful or unenforceable provision or application
had never been contained herein or prescribed hereby.
i. This Agreement, together with its Exhibits, which are incorporated
by reference, constitutes the complete and exclusive statement of all mutual
understandings between the parties with respect to this Agreement,
superseding all prior or contemporaneous proposals, communications, and
understandings, whether oral or written, concerning this Agreement. This
Agreement may not be amended nor any of its terms modified except by written
authorization and executed by both parties hereto.
8. The Corporation shall protect, indemnify, defend, and hold harmless the
City and its governing body members, officers, agents, servants, and consultants
against and from any claim, demand, suit, action, or other proceeding whatsoever by
any person or entity whatsoever arising or purportedly arising from this Agreement or
the activities undertaken pursuant to it. The provisions of this paragraph 8 shall
survive termination of this Agreement.
9. The Corporation will provide the City with a comprehensive accounting
and detailing the assistance contributed by the City to the Festival and the
Corporation.
IN WITNESS THEREOF, the parties have caused this Agreement to be
executed as of the date first above.
CITY OF MOUNDS VIEW
By:
Its: Mayor
By:
Its: City Administrator
FESTIVAL IN THE PARK OF MOUNDS VIEW
By:
Its:
By:
Its:
EXHIBIT A
CITY STAFF ASSISTANCE ESTIMATE
1. Maintenance workers:
2 workers X 20 hrs @ approx. $35/hr $1400
3 seasonal workers (if needed) X 12 hrs @ approx. $13.hr $468
2. Police:
2 officers X 8 hrs @ approx. $55/hr $880
Total: $2,748
EXHIBIT B
CITY EQUIPMENT
1. Public Works Equipment:
Large box 1 ton truck
Small box 1 ton truck
1 Large dump truck
2 -Pick up trucks
Tandem trailer
Front-end loader
City generator – Car Show
Extra generator –(back-up)
Post pounder
2 Utility trucks
2 Golf carts or equivalent
Hoses
Extension cords
Water shut off keys
Barricades (Parade and City Hall Parking Lot)
Public Works Vehicles for the Parade
5 Rectangular Tables (For Car Show)
10 folding chair (For Car Show)
20 Orange Cones (For Car Show)
20 Orange Cones (MVCC- Section off parking area for Irondale)
7 picnic tables (MVCT)
6 picnic tables (in front of Beer Garden Tent)
Mesh Fencing for the Beer Garden, K9 Demo and for the Lions Food Booth
2. Fire Dept:
Fire truck(s)
3. Police Department
Police Vehicle(s) for the Parade
Item No: 07C
Meeting Date: June 23, 2014
Type of Business: CB
Administrator Review : ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Resolution 8272, Approving the 2014 Mounds View Festival
in the Park Agreement
Background:
For 2014, the City has budgeted $4,500 (Budget Account Number: 100-4110-3900) in
support (in-kind donation) of the Festival in the Park event, to pay for City personnel and
equipment expenses. The Mounds View Festival in the Park is scheduled for Saturday,
August 16, 2014.
Discussion:
The 2014 Festival in the Park Agreement was reviewed by the City Attorney and the
Festival Committee. The President of the Festival Committee, Theresa Cermak, will be
present to answer any questions.
Recommendation:
Attached for your approval is the 2014 Festival in the Park Agreement. Staff recommends
approval of Resolution 8272, authorizing the execution of the agreement with the Festival
in the Park of Mounds View for the August 16, 2014, Festival in the Park event.
Respectfully Submitted,
__________________________
Desaree Crane
RESOLUTION 8272
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING THE EXECUTION OF THE AGREEMENT WITH THE
FESTIVAL IN THE PARK OF MOUNDS VIEW FOR THE
2014 FESTIVAL IN THE PARK
WHEREAS, The City of Mounds View desires to co-sponsor an annual community
event entitled “Mounds View Festival in the Park” to be held on August 16, 2014; and
WHEREAS, the 2014 Festival Agreement, attached as Exhibit A, has been reviewed
by the City Council, the City Attorney, and have been reviewed and approved for execution
by the Festival in the Park of Mounds View Committee, the non-profit organization in
charge of the Festival.
NOW, THEREFORE BE IT RESOLVED that the Mounds View City Council does
hereby approve the attached Festival Agreement as set forth in Exhibit A and authorizes its
execution by the Mayor and City Administrator.
Adopted this 23rd day of June, 2014.
__________________________________
Joe Flaherty, Mayor
ATTEST:
__________________________________
James Ericson, City Administrator
(seal)
Item No: 7.D.
Meeting Date: June 23, 2014
Type of Business: Council Business
City Administrator Review: ______
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Mark Beer, Finance Director
Item Title/Subject: Resolution 8271 Adopting and Reporting Performance
Measures
Background:
The legislature created the Council on Local Results and Innovation in 2010. (CLRI) The
CLRI created standardized performance measures that will aid residents, taxpayers, and
state and local elected officials in determining the efficacy of cities in providing services.
Participation in the standard measures program is voluntary.
Discussion and Recommendation:
To participate, a city must adopt, implement, and publish a minimum of 10 performance
measures as provided by the CLRI. The City of Mounds View already maintains a
number of the standard performance measures and will add more in the future. The
standard measures will be published on the City’s website and in the next edition of
Mounds View Matters. The City will also be eligible for reimbursement of $.14 per capita
or $1,701.70 for participation in the program. Attached is resolution 8271 and the list of
standard performance measures that the City Council will adopt. Staff recommends
approval.
Respectfully submitted,
___________________________
Mark Beer
RESOLUTION NO. 8271
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION ADOPTING AND REPORTING PERFROMANCE MEASURES
WHEREAS, in 2010, the Minnesota Legislature created the Council on Local
Results and Innovation; and
WHEREAS, the Council on Local Results and Innovation developed a standard
set of performance measures that will aid residents, taxpayers, and state and local
elected officials in determining the efficacy of municipalities in providing services; and
WHEREAS, benefits to the City of Mounds View are outlined in MS 6.91 and
include eligibility for a reimbursement as set by State statute; and
WHEREAS, any municipality participating in the comprehensive performance
measurement program is also exempt from levy limits for taxes, if levy limits are in
effect; and
WHEREAS, the Mounds View City Council has adopted and implemented at
least10 of the performance measures, as developed by the Council on Local Results
and Innovation, and a system to use this information to help plan, budget, manage and
evaluate programs and processes for optimal future outcomes; and
NOW THEREFORE LET IT BE RESOLVED THAT, the Mounds View City
Council will report the results of the performance measures to its citizenry by the end of
the year through publication in the quarterly Mounds View Matters news letter, posting
on the city’s website, or through a public hearing at which the budget and levy will be
discussed and public input allowed.
BE IT FURTHER RESOLVED, The Mounds View City Council directs staff
submit to the Office of the State Auditor the actual results of the performance measures
adopted by the city.
Adopted this 23rd day of June, 2014.
_______________________________
Joe Flaherty, Mayor
ATTEST: _______________________________
James Ericson, City Administrator
(SEAL)
City of Mounds View
Standard Perfomance Measures
For the Year Ended December 31, 2013
2013
General
Percent change in the taxable property market value.-4.244%
Nuisance code enforcement cases per 1,000 population.31.43
Bond rating.AA-3
Accuracy of post election audit. (% of ballots counted accurately)(2012 General Election)Not selected for audit
Police Services
Part I crime rates (total incidents 383)3,052
Part II crime rates (total incidents 602)4,772
Part I crime clearance rates 15%
Par II crime clearance rates 58%
Average police response time all incidents.4.4 minutes
Fire and EMS Services
Insurance rating.ISO 3
Average fire response time.
Emergency calls - weekdays (staffed)6 minutes
Emergency calls - nights and weekends (volunteers)7 minutes
Non-emergency calls - weekdays (staffed)8.3 minutes
Non-emergency calls - nights and weekends (volunteers)10.5 minutes
Fire calls per 1,000 population.16.45
The Fire Department is not the primary EMS provider they assist Police and Ambulance when called.
Streets
Average city street pavement condition rating.73
Expenditures for road rehabilitation per paved lane mile rehabilitated.1,094,505$
Percentage of all jurisdiction lane miles rehabilitated in the year. 2.998/43.33 6.92%
Average hours to complete road system during snow event.6 hours
Water
Operating cost per 1,000,000 gallons of water pumped/produced.2,540.37$
Sanitary Sewer
Number of sewer blockages on city systerm per 100 connections zero
As additional information is collected the City will establish outcome measures that will assist in
assessing whether community goals are being met.
445811v1 SJR MU125-11
Kennedy 470 U.S. Bank Plaza
200 South Sixth Street
Minneapolis MN 55402-1458
(612) 337-9300 telephone
(612) 337-9310 fax
http://www.kennedy-graven.com
Affirmative Action, Equal Opportunity Employer
Graven
C H A R T E R E D
SCOTT J. RIGGS
Attorney at Law
Direct Dial (612) 337-9260
Email: sriggs@kennedy-graven.com
MEMORANDUM
Date: June 19, 2014
To: James Ericson, City Administrator
From: Scott J. Riggs, City Attorney
Re: Mounds View Project Status Report
MU125-11: Administration. General discussions with staff regarding various City matters.
Research proposed ordinance for the County Road 10 Corridor Overlay District.
Legal research regarding same. Consult with City staff regarding same. Review
comprehensive plan land use map amendment question and consult with City staff
regarding same. Legal research regarding bankruptcy matter. Consult with City
staff regarding same. Matters are presently pending.
MU125-52: Fire Department. Review proposed joint powers agreement and provide
comments to City staff. Matter is presently pending.
MU210-76: Harstad/Longview Estates. Consult with City staff regarding subdivision and
development of project. Matter is presently pending.
MU210-107: Telecommunications and Franchise Matters. Review Northern Suburban
Communications Commission documents. Draft memorandum regarding same
and forward to City staff. Matter is presently pending.
MU210-220: DVS Investigation. Consult with City staff regarding matter. Assist with
investigation matters. Review grievance and consult with City staff regarding
same. Meeting with Complainant. Review data request matters and consult with
City staff regarding same. Review data practices request. Review and redact
&
James Ericson
June 19, 2014
Page 2
445811v1 SJR MU125-11
reports pursuant to data practices request and forward same to City staff. Matter
is presently pending.
MU210-221: LMCIT/DVS General. Several notices of legal claims have been presented to the
City and have been tendered for defense by the League of Minnesota cities
Insurance Trust. Consult with City staff and City Council. Consult with LMCIT
attorneys. Matters are presently pending.
MU210-231: Major Subdivision of 8211 Red Oak Drive. Review documentation regarding
matter. Consult with City staff. Matter is presently pending.
SJR:jms