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Home My WebLink AboutAgenda Packets - 2014/11/24CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, November 24, 2014 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS 7. COUNCIL BUSINESS A. Resolution 8325, Consider a Cigarette/Tobacco Business License to Snap Market, located at 2408 County Road I B. Resolution 8327, Considering Stormwater Infiltration Program (SIP) Appeals in Area H of the Street and Utility Improvement Program C. Resolution 8328, Approving a Non-Standard Street Design and Parking Restrictions for Ardan Avenue Between Spring Lake Road and Red Oak Drive D. Resolution 8329, Approving a Non-Standard Street Design and Parking Restrictions for Groveland Road Between County Road 10 and County Road J 8. CONSENT AGENDA A. Set a Public Hearing for 7:00 pm Monday December 8, 2014 to Consider the 2015 Property Tax Levy and Budgets for All Funds B. Set a Public Hearing for 7:00 pm, Monday, December 8, 2014, to Consider a Residential Kennel License for Benjamin Strehio, 2228 Hillview Road C. Resolution 8326, Approving Cost of Living Adjustment/Insurance Adjustment Contribution for Non-Union Employees 9. JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES A. October 13, 2014, City Council Minutes City Council Agenda Monday, November 24, 2014 Page 2 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff 1. 3rd Quarter Finance Report 2. Public Works – Miscellaneous Items C. Reports of City Attorney 12. Truth in Taxation Meeting: Monday, December 1, 2014, at 6pm Next Council Work Session: Monday December 1, 2014, at 7pm Next Council Meeting: Monday, December 8, 2014, at 7pm 13. ADJOURNMENT Item No: 07A Meeting Date: November 24, 2014 Type of Business: CB City Administrator Review: ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 8325, Consider Approval of a Cigarette/Tobacco License for Aymen Mohammed, doing business as Snap Market, located at 2408 County Road I REVISED AS OF 11/24/2014 AT 2PM Discussion: Aymen Mohammed is requesting City Council approval for a Cigarette/Tobacco License located at the former Sam’s Market (2408 County Road I). According to Mr. Mohammed’s license application, he would like to change the same name of the business to Snap Market. Mr. Mohammed has completed all applications materials and has paid the application fee for this license. Mr. Mohammed owns a Snap Market located at 957 Rice Street in St. Paul, MN. Staff contacted the City of St. Paul, and Mr. Mohammed has an active St. Paul tobacco license in good standing. Since 2007, Mr. Mohammed has only had one failed compliance check with the City of St. Paul. Aymen Mohammed will be present at this City Council Meeting to answer any questions. Recommendation: Staff recommends consideration of Snap Market’s Cigarette/Tobacco Business License. If approved, this license will expire on June 30, 2015. Respectfully Submitted, ____________________ Desaree Crane RESOLUTION 8325 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVAL OF A CIGARETTE/TOBACCO LICENSE FOR AYMEN MOHAMMED, DOING BUSINESS AS SNAP MARKET, LOCATED AT 2408 COUNTY ROAD I WHEREAS, Aymen Mohammed is requesting City Council approval for a Cigarette/Tobacco License located at the former Sam’s Market (2408 County Road I); and WHEREAS, Aymen Mohammed has submitted the appropriate application materials and fees; and WHEREAS, according to Mr. Mohammed’s license application, he would like to change the same name of the business to Snap Market; and WHEREAS, the licensing period would be from November 25, 2014 - June 30, 2015; and WHEREAS, all City of Mounds View business licenses must be approved by the City Council. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby approve a Cigarette/Tobacco License to Aymen Mohammed, doing business as Snap Market, located at 2408 County Road I from November 25, 2014 to June 30, 2015. Adopted this 24th day of November, 2014. ___________________________________ Joe Flaherty, Mayor ATTEST: ___________________________________ James Ericson, City Administrator (seal) Item No: 7B Meeting Date: November 24, 2014 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nick DeBar, Public Works Director Item Title/Subject: Resolution 8327, Considering Stormwater Infiltration Program (SIP) Appeals in Area H of the Street and Utility Improvement Program Background: Area H of the Street and Utility Improvement Program (Program) is in final design and scheduled to begin construction in spring 2015. The Stormwater Infiltration Program (SIP) is the City’s approach to meeting the stormwater management rules and regulations when reconstructing streets associated the Program. The SIP is comprised of constructing stormwater infiltration basins, or swales, in the boulevard portion of the City-owned Right-of- way. The City established a process for property owners to appeal the location of an adjacent infiltration basin proposed in this boulevard area in front of their property. A specific set of eleven physical and four hardship parameters must by met for the City to consider the appeal (see attached “basis of appeals”). The City has provided adjacent property owners in Area H the following opportunities to become aware of the City’s intent to construct the infiltration basins in front of their property and to learn more about the proposed basins: Oct. 8, 2014: Notice sent to adjacent property owners (with SIP FAQ handout – see attached) Oct. 20, 2014: Public information meeting for stormwater infiltration basins Oct. 8 - Nov. 6, 2014: Appeal period and opportunity to ask questions of City staff Nov. 6 - 17, 2014: Engineering staff reviews submitted appeals & develops recommendation Nov. 17, 2014: Streets & Utilities Committee considers appeals & provides recommendation Nov. 24, 2014: City Council considers SIP appeals The preliminary design identified 66 properties as candidates for infiltration basins in Area H. This number is reduced as final design progresses. The City received two SIP appeal forms by the deadline. One appeal was dropped since they it is no longer a candidate due to design progression, leaving one appeal to consider. A copy of the appeal form and infiltration basin location maps are attached to this report. Discussion: The following pages summarize the appeal for the City Council to consider for approval or denial. Associated property owners have been informed that they have an opportunity to speak on this matter during the City Council’s consideration. Recommendations from Engineering staff and Streets & Utilities Committee are at the end of each summary. Res. 8327, Considering Stormwater Infiltration Program Appeals in Area H Page 2 8321 Knollwood Drive (Don and Debbie Neeck) – SIP #45 The property owners are appealing for the following reasons: A8. Significant Trees Property owners indicate two spruce trees were removed in anticipation of the street project and want to replant the trees at the completion of the street project. This parameter is related to existing standing trees which do not currently exist. Property owners can still plant trees after street construction. A8. Steep Slopes Property owners indicate that this is 44-inches of elevation change from the front house sidewalk to street. Existing grades and slopes of boulevard are not excessive for construction of an infiltration basin. B1. Safety Property owners allege that mowing the basin would be unsafe due to slope, as well as grandchildren playing in front yard would be unsafe environment. The basin slopes will be 1:5 (vertical:horizontal) compared to 1:3 typical maximum slopes for mowers. In addition, the depth will only be one foot below top of curb (6 inches below curb cut). In addition, the basin is located in the city boulevard near the street where young children are more subject to serious injury by passing vehicles. B2. Maintenance Property owners allege that proposed basin will add unwanted maintenance. This argument does not address the parameter’s requirement related to physical conditions. In addition, maintenance will be similar to maintaining the current turf yard. B4. Other Hardship Property owners allege that constructing a basin will lower the adjacent property value. This argument is not substantiated with any documentation such as an appraisal. In addition, the City does not need to compensate adjacent property owners for any loss of property value when performing improvements or construction on its public Right-of-way. → Engineering staff and S/U Committee both recommend denying this appeal. Recommendation: Engineering staff and the Streets & Utilities Committee conclude that the above appeal does meet any of the physical or hardship parameters which the appeal must be based upon; therefore, it is recommended that the City Council adopt the attached resolution that will deny the SIP appeal received in Area H of the Street and Utility Improvement Program. Respectfully submitted, Nick DeBar - Public Works Director Trees have been removed since photo was taken. !(46 !(29 !(28 !(42!(43 !(49 !(47 !(56 !(33 !(27 !(40 !(30 !(50 !(34 !(57 !(52 !(31 !(14 !(51 !(15 !(45 !(36 !(39 !(54 !(55 !(48 !(32 !(53 !(12 !(13 !(38 !(41 !(11 !(35 !(37 FAIRCHILDAVEREDOAKDRIVESUNNYSIDEROADEASTWOODROADGROVELANDROADKNOLLWOODDRIVESPRINGLAKEROADCOUNTY ROAD J W 84TH AVE NE LONG LAKE ROAD GROVELAND COURT 2815 8496 8344 8480 8418 8492 8468 8380 8431 8424 8336 8466 8456 8316 8406 8351 8340 8428 8331 8345 8465 8360 8444 8368 8372 8290 8345 8461 3008 8425 8431 8334 8442 8425 8312 8373 8379 8478 8303 8300 8394 8380 8450 8415 8360 8470 8470 8406 8315 8444 8389 8432 8320 8312 8455 8379 8335 8433 8330 8346 8445 8325 8335 8465 8371 8400 8290 8420 8489 8460 8467 8310 8355 8315 8325 8436 8499 8285 8359 8430 8429 8375 8465 8415 8372 8454 8475 8425 8391 8275 8383 8434 8300 8453 8265 8387 8340 8332 8364 8271 8311 8441 8474 8460 8455 8469 8408 8255 8495 8323 8291 8342 8382 8405 8425 8415 8350 8358 8334 8330 8360 8368 8392 8400 8340 8333 8455 8280 8465 8471 8251 8308 8464 8474 8484 8287 8305 8290 8261 8325 8315 8335 8345 8355 8335 8295 8443 8270 8424 8434 8405 8385 8375 8395 8360 8384 8390 8350 8370 8255 8414 8404 8281 8381 8406 8407 8444 8343 8371 8415 8395 8455 8449 8461 8280 8480 8260 8430 8330 8250 8357 8318 8330 8320 8315 8410 8310 8485 8475 8285 8379 8333 8305 8273 8363 8351 8408 8281 8340 8260 8469 8479 8463 8273 8424 8290 8322 8260 8400 8380 8370 8280 82658270 8322 8250 8270 8421 8419 8321 8435 8493 8403 8267 8415 8482 8456 8339 8341 8460 8470 8297 8347 8371 8359 8354 8289 8408 8250 8311 8371 8301 8391 8321 8298 8401 8381 8368 8432 8440 8365 8389 8285 8432 8445 8450 8444 8429 8459 84388439 8419 8420 84268423 8378 8401 8419 8409 8409 8450 8460 8474 8470 8480 8440 8280 8305 8494 8365 8398 8381 8485 8477 8415 8368 8414 8346 8454 8388 84948490 8241 8484 8476 8393 8441 8377 8240 8491 8387 8451 8315 8490 8360 8385 8374 8325 8397 8373 8355 2964 8389 2932 8490 8384 8345 8335 3007 8461 8490 8261 8471 8481 8482 8378 8369 8485 8475 8401 8366 83728385 8461 8486 8484 8457 2641 8441 8281 8391 8411 8401 8250 2673 8421 8431 82408261 8285 26492657266583002847 2841 2749 274127652757 3024 8275 Ü0200 400 Feet 2014 Street and Utility Improvement Program - Area H Preliminary Infiltration Feature Map - North October 2014 !(16 !(17 !(69 !(28 !(27 !(63 !(7 !(18 !(19 !(68 !(26 !(70 !(60 !(44 !(20 !(72 !(66!(76 !(0 !(74 !(61 !(10 !(5 !(65 !(1 !(67 !(24 !(71 !(8 !(6 !(25 !(4 !(75!(58 !(22 !(77 !(9 !(2 !(59 !(23 !(64 !(21 !(3 !(73 !(62 !(29 ARDAN AVE REDOAKDRIVESHER WO OD ROAD EASTWOODROADGROVELANDROADHIG H W A Y 10 GREENWOODDRIVESPRINGLAKEROADFAIRCHILDAVESUNNYSIDEROADLAPO RT DRIVE REDOAKCOURTKNOLLWOODDRIVELAPORT DRIVE FAIRCHILDAVESUNNYSIDEROADHIG H W A Y 10 8211 2815 8175 2617 8245 8192 2925 8140 2865 8185 8184 8193 8205 8171 8180 8227 8138 8080 8175 8011 8160 8000 8039 7969 8148 8150 2749 8005 7966 8111 2935 8217 8045 8025 8136 8255 8198 2765 8206 8202 2817 2901 8075 8071 8265 2757 2833 8165 8241 8016 8040 2641 7980 2841 8060 2649 8075 8142 8020 8071 8191 8205 8240 2801 8072 8065 8004 2950 8261 2657 8281 8046 8099 2858 8141 8066 2741 8165 8145 2816 2874 2748 7979 8028 7965 8032 7985 79907981 2641 8011 8015 8300 2742 7960 8088 8251 2809 8230 8021 8071 7950 8040 8025 8060 8070 8045 8055 8052 7960 8045 7969 8009 8000 79907981 8035 7970 8025 8022 8032 8018 8042 7959 8006 7980 8051 8033 7980 8068 8060 7996 8145 2908 8255 8000 8005 8250 8081 2600 8016 79807979 7989 7975 8044 2673 81352907 8160 8050 8036 8255 8250 2701 7965 8161 8065 8080 2765 8200 2764 8267 7959 8161 8132 8265 7970 8289 8250 8026 8231 8127 8050 2847 8285 7990 8297 8059 2832 8250 8298 8280 2665 2825 2817 2764 2741 26402648 27492757 8106 8160 8100 8151 2841 8121 2765 2665 8120 2657 2725 8171 814827482756 8250 2649 2748 2600 2749 8170 7980 2929 2756 8140 8273 7960 2892 7954 8260 2863 2808 8241 2616 2740 2757 2741 8085 8141 2740 8200 2825 8242 2833 8155 2957 8084 2812 8301 8131 2833 8110 8141 2856 8232 8150 2756 8230 2735 8244 2608 2800 2940 7901 8260 2632 2824 28082816 2800 2832 8220 2716 2616 2601 2900 2920 2609 2848 8125 2900 8040 8208 8203 8130 2949 2902 2708 2832 2846 2673 8131 8210 8261 2619 2816 2940 2808 2717 8030 2824 2624 8240 2824 7956 8261 2960 7955 8260 2856 8210 2975 8270 8248 8200 8158 8228 8160 8180 7950 8290 8312 7940 2565 7927 Ü0200 400 Feet 2014 Street and Utility Improvement Program - Area H Preliminary Infiltration Feature Map - South October 2014 ARDAN AVE Item No: 7C Meeting Date: November 24, 2013 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nick DeBar, Public Works Director Item Title/Subject: Resolution 8328, Approving a Non-Standard Street Design and Parking Restrictions for Ardan Avenue Between Spring Lake Road and Red Oak Drive Background: The Street and Utilities Task Force developed street standards for use in the Street and Utility Improvement Program (Program). Engineering staff and the Streets and Utilities Committee both review and provide recommendations to the City Council for non-standard street and financing issues encountered during implementation of the Program. All streets in the Program between 26 and 32 feet wide are reconstructed to the “standard” street width of 28-feet wide (measured from the face to face of vertical curbing). Non-standard streets are those outside of this range and streets designated on the Municipal State Aid System (MSAS) that receive state aid funds for maintenance and construction. In addition to non-standard street widths and lane configurations, streets in the Program that are designated for future sidewalk or trailways (as shown in the Comprehensive Plan map) are also evaluated and recommended for these pedestrian/bicycle accommodations. The City’s engineering staff and its consultant (Stantec) are currently in the design phase for the Area H project. Ardan Avenue between Spring Lake Road and Red Oak Drive is one of two non- standard streets in the Area H project due to its MSAS status and inclusion on the Trails and Sidewalk Plan in the 2008 Comprehensive Plan. Last year as part of the Area G design process, this section of Ardan Avenue was included in the public input process to provide a consistent street design between the Area G and H segments. Area H properties were again invited to a public information meeting this year on October 20 to discuss the street design (notice attached). The staff report for Item No. 7D (Groveland Road Non-Standard Street Design) has additional background and detail related to the Program, MSAS streets, and Trailway System. Discussion: Ardan Avenue has the following existing conditions: • Typical 50 foot wide Right-of-Way between Spring Lake Road and Knollwood Drive • Typical 60 foot wide Right-of-Way between Knollwood Drive and Red Oak Drive • 37 foot wide bituminous pavement with integral edge curbing • 11 foot lanes with 7.5’ parking lanes on both sides • 11± foot wide turf boulevards on the north side • 8± foot wide turf boulevards on the south side • mailboxes are located in south boulevard • 25 single-family homes adjacent to Right-of-Way - 9 on north side, 16 on south side • No designated existing pedestrian or bicycle accommodations • No parking restrictions • 495 ADT (Average Daily Traffic) (projected 743 ADT) • Metropolitan Transit Bus Line route with stops at each intersection Res. 8328 Approving Non-Standard Street Design and Parking Restrictions for Ardan Avenue in Area H Page 2 A typical section showing existing and proposed improvements is attached to this report. Last year, the Council approved a typical section that included a 32-foot wide (curb face to curb face) street design for Ardan Avenue between Red Oak Drive and Long Lake Road (Res.8168). The typical street section includes two 11-foot drive lanes, a 2-foot wide reaction zone on the north (westbound) side, and an 8-foot wide parallel parking lane on the south (eastbound) side. The Council also later approved a 6-foot wide concrete sidewalk in the north boulevard adjacent to the back of curb (Res. 8219). This typical section essentially replaces a parking lane on the north (westbound) side with a sidewalk. Metro Transit has bus stops at every intersection and the parking lane on the south (eastbound) side can be used as a shared-use lane due to light parking utilization. Proposed parking at Groveland Park will be discussed at a later date when the plans and specifications are approved. Recommendation: Engineering staff and the Streets and Utilities Committee recommend that the City Council adopt the attached resolution approving a 32-foot wide (curb face to curb face) street design for Ardan Avenue between Red Oak Drive and Long Lake Road. The typical street section includes two 11- foot drive lanes, a 2-foot wide reaction zone on the north (westbound) side, and an 8-foot wide parallel parking lane on the south (eastbound) side. A 6-foot concrete sidewalk is also included in the typical section adjacent to the north (westbound) back of curb. Respectfully submitted, Nick DeBar - Public Works Director RESOLUTION 8328 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING A NON-STANDARD STREET DESIGN AND PARKING RESTRICTIONS FOR ARDAN AVENUE BETWEEN SPRING LAKE ROAD AND RED OAK DRIVE WHEREAS, the City Council adopted Resolution 7176 on October 22, 2007 establishing the Street and Utility Improvement Program (Program), which includes nine Street and Utility Improvement Projects identified as Areas A through I; and WHEREAS, a Streets and Utilities Committee was established through Resolution 7223 on February 11, 2008 to oversee the implementation of the Street and Utility Improvement Program, including providing recommendations to the City Council on design or financing issues encountered during the Program; and WHEREAS, the City Council approved Resolution 8281 on July 14, 2014 authorizing Stantec to perform engineering services and prepare bidding documents for the design phase for Area H of the Program; and WHEREAS, Ardan Avenue is a non-standard street in Area H of the Program due to its Municipal State Aid status and has proposed pedestrian/bicycle accommodations in accordance with the 2008 Comprehensive Plan; and WHEREAS, City staff developed design recommendations for Ardan Avenue and reviewed these recommendations with the Streets and Utilities Committee and adjacent property owners in Area G and H on October 21, 2013, including soliciting resident feedback, and again for Area H on October 20, 2014; and WHEREAS, Public Works and the Street and Utilities Committee recommend that Ardan Avenue in Area H be reconstructed to the same typical section as in Area G for a consistent roadway corridor; and WHEREAS, to be eligible for State Aid funding, Ardan Avenue must be signed with “No Parking” or equivalent traffic signs on the sides of the street that do not have designated parking lanes. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. Ardan Avenue between Spring Lake Road and Red Oak Drive will be reconstructed as a 32-foot wide street, measured at the face of curb, with two 11-foot traffic lanes, one 8-foot wide parallel parking on the south (eastbound) side, and a 2-foot reaction zone/shoulder adjacent to the north (westbound) side. A 6-foot concrete sidewalk is approved to be constructed in the north boulevard immediately adjacent to the top back of curb. 2. Ardan Avenue will be signed with “No Parking” or equivalent traffic signs on the north side (westbound traffic) between Red Oak Drive and Long Lake Road. Adopted this 24th day of November, 2014. ____________________________________ Joe Flaherty, Mayor ATTEST: ____________________________________ James Ericson, City Administrator (SEAL) ARDAN AVENUE EXISITING CONDITIONS 60'ROW ROW FACING EAST 11'2' DRIVE LANE STANDARD TYPICAL PAVEMENT SECTION NEW CURB 11'8' DRIVE LANE SHARED-USE PARKING LANE NEW CURB CONCRETE SIDEWALK 60'ROWROW ℄6.0'REACTIONZONEARDAN AVE - AREA H SHARED-USE PARKING LANE W/ SIDEWALK 11'11'7.5'7.5' DRIVE LANE DRIVE LANE PKG LANEPKG LANE (NOT TO SCALE) DATE:V:\1938\ACTIVE\193802913\CAD\DWG\193802913F02.DWGPROJ. NO.: TYPICAL SECTIONS MOUNDS VIEW, MINNESOTA AREA-H: ARDAN AVENUE 193802913 FIGURE: 2 9/5/2014 Item No: 7D Meeting Date: November 24, 2013 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nick DeBar, Director of Public Works/City Engineer Item Title/Subject: Resolution 8329, Approving a Non-Standard Street Design and Parking Restrictions for Groveland Road Between County Road 10 and County Road J Background: The Street and Utility Improvement Program developed standards for typical street design, including pavement sections, curb and gutter type, and street widths. Street design standards simplify the design, construction, and maintenance activities associated with the roadway system, while providing a consistent roadway that is fair to all neighborhoods and properties. If properly maintained, streets in the Program are expected to last 50 to 60 years before needing to be reconstructed again. Program Requirements During the design phase for each individual street and utility improvement project, any non- standard street issues located within the project area need to be evaluated. Non-standard street issues include any of the following: 1. Streets with an existing street width less than 26 feet or greater than 32 feet; 2. Streets that are designated as and receive Municipal State Aid; and 3. Streets designated as pedestrian corridors as shown on the Trailway and Sidewalk Map located in the Comprehensive Plan (see attached). This above criteria stems from the adopted Street and Utility Improvement Program guidelines stating the following standard street design: “Typical streets will have a width of 28 feet measured from face of curb to face of curb. Streets currently between 26 and 32 feet wide will be reconstructed to the 28 foot standard. Other streets, including Municipal State Aid Streets and streets designated as pedestrian corridors, will have their reconstructed width evaluated on a street-by-street and project-by- project basis.” The Program guidelines further state: “If a sidewalk or trailway is parallel to an existing roadway, the City will develop pedestrian / bicycle options including, but not limited to: • Designating the shoulder of the roadway for pedestrian / bicycle movement; • A separate walkway on one side of the roadway; and • A separate walkway on both sides of the roadway. Options and cost estimates will be presented at a neighborhood meeting. It will ultimately be the City Council’s decision whether a planned sidewalk or trailway will be built with a street project.” MSAS Minimum Design Standards The City can designate up to 20%, or 8.67 miles, of its 43.33 mile jurisdictional roadway system to be eligible for state aid funding. This MSAS (Municipal State Aid System) funding accrues annually based upon the needs of the roadways and is used for maintenance and construction activities. MSAS roadways need to meet minimum design standards set by State Statutes and Rules including designated (marked) traffic lanes, and parking and pedestrian/bicycle provisions. These minimum design standards vary depending upon traffic volume and speed limits. In general, minimum design standards for MSAS roadways in Mounds View require 11-foot traffic Res. 8329 Approving Non-Standard Street Design and Parking Restrictions for Groveland Road in Area H Page 2 lanes with 2-foot reaction zones (shoulder). If on-street parking is allowed, then an 8-foot parking lane is required in lieu of the 2-foot reaction zone. At-grade bike lanes need to be a minimum of 5- feet wide (in lieu of the 2-foot reaction zone). The State Statutes and Rules frequently denote that the minimum design standards are guidelines and not a substitute for engineering judgment, hereby putting the responsibility on professional engineering staff. Trailway and Sidewalk System The Trailway and Sidewalk Map in the Comprehensive Plan is very similar to that came from recommendations of the Trailway Advisory Group recommendations of 1992. There were several minor modifications made in 2004 and the County Road 10 trails were added some time later. The Parks and Recreation and Forestry Commission has been evaluating and developing a proposed trailway and sidewalk system map to reflect current and future needs. The Commission and Public Works is considering Spring Lake Road as a potential north-south pedestrian/bicycle corridor instead or in addition to Groveland Road due to protected crossings of County Road 10 and County Road J. Spring Lake Road at County Road J has a 4-way stop that allows pedestrian/bicycle traffic to safely cross to the shared-use path in the north boulevard of County Road J. There also exists a paved access to Pleasant View Drive from Spring Lake Road just north of County Road 10 and south of Ardan Avenue that allows a protected crossing of County Road 10 with the Pleasant View Drive traffic signal. Groveland Road does not have protected access across either County Road J or County Road 10. Metro Transit also has bus stops on Spring Lake Road north of Ardan Avenue – no bus service exists on Groveland Road. The attached draft trails map shows Groveland Road with a shared-use lane (parking lane with infrequent or underutilized parking). Discussion Existing Conditions Groveland Road between County Road 10 and Long Lake Road has the following existing conditions: • Designated as a Municipal State Aid street • Designated as a pedestrian corridor in the City’s Comprehensive Plan • Typical 66 foot wide Right-of-Way • 41 foot wide bituminous pavement with integral edge curbing • 11 foot lanes with 9’ parking lanes on both sides • 9± foot wide turf boulevards on the west side • 9± foot wide turf boulevards on the east side • Mailboxes are located in east boulevard • 71 properties adjacent to Right-of-Way - 40 on west side, 31 on east side • One park and one business located on the east side • No existing pedestrian or bicycle accommodations • Parking restrictions adjacent to Groveland Park (no parking on east side) • 2011 Traffic Counts (Average Daily Traffic): 1,250 ADT County Road 10 to Ardan Avenue 710 ADT Ardan Avenue to County Road J Parking Groveland Road currently has parking lanes on both sides of the street except on the east side adjacent to Groveland Park. Based upon the observation of Engineering staff during September and October 2014, vehicles using the existing 1.5 miles of on-street parking ranged from zero to 7 with an average of 2.6 vehicles per observation. Given the residential character of Groveland Road, it is likely that on-street parking will still be needed and desired by the adjacent residents. However, on-street parking on both sides of the street is not necessary based on the observed number of vehicles typically parked on Groveland Road. Eliminating one parking lane saves Res. 8329 Approving Non-Standard Street Design and Parking Restrictions for Groveland Road in Area H Page 3 $125,000 in life cycle costs ($80,000 in initial costs) and decreases stormwater management requirements by four to six infiltration basins. Bump-out parking is proposed on Ardan Avenue next to the Groveland Park shelter and can serve as additional parking for baseball games. Speeding The predominant complaint to the City by residents adjacent to this section of Groveland Road have is speeding traffic. Motorists will typically drive at a speed that they feel comfortable to adequately react to a situation which requires them to slow down, stop, or change course. A typical situation is a basketball that rolls into the street from an adjacent driveway or a vehicle pulling out of the driveway. A street that is wide with no adjacent obstacles will encourage higher speeds, while a narrow street or traffic lanes with obstacles adjacent to the lane (e.g. parked cars, barrier curbs, etc.) will encourage responsible motorists to slow down. Pedestrian/Bicycle Accommodations A sidewalk on the east side of Groveland Road would also serve the local properties to gain access to the future trail segment 6 on County Road 10. Pedestrian and bicycle usage may increase on Groveland Road if the multi-use trail (segment 6) is constructed in the north boulevard of County Road 10 – which will provide service to the trail network. Given Groveland’s intersection with County Road 10 is in close proximity to the County Road 10’s intersection with Hillview Road (a west-east corridor) and to the protected traffic signalized County Road 10/Red Oak Drive/Silver Lake Road, close easy access to the east (Hillview) or south (Silver Lake Road) provides a good benefit to cost. Long Lake Road may serve as a connection to the east at the north end of Groveland. The sidewalk on the east side would also provide good access to Groveland Park. A single parking lane on the west side of the roadway could also be used as a shared-use lane for pedestrians and bicyclists. A 5.5-foot bike lane would cost approximately $75,000 in life cycle costs ($45,000 in initial costs). Constructing a 6-foot sidewalk would cost approximately $80,000 but it’s life cycle cost would only be approximately $100,000. Public Feedback A public information meeting was conducted on October 20, 2014 where adjacent properties owners were invited to a presentation and provide public input. Most of those who attended and spoke were not in favor of a sidewalk or elimination of a parking lane. Another feedback form showing an option with two parking lanes was mailed and reviewed at the November 24, 2014 Street and Utility Committee meeting. Of the 71 properties that were sent the mailing, 31 responded (44%) – 15 north of Ardan and 16 south. A summary of the response is shown on the attached feedback form. In general, adjacent properties prefer Option C with parking lanes on both sides of the street – most similar to existing conditions. Option B with a single parking lane and a combined sidewalk/bike lane was second most popular, and Option A with a single parking lane and sidewalk was least popular with those that responded. Since only 44% of the properties responded, there is no popular consent for any option. Recommendation: Engineering Recommendation Engineering staff recommends a 32-foot wide street section with two 11-foot travel lanes, a single 8-foot parking lane adjacent to the southbound travel lane (west side) for Groveland Road (Option A). A 6-foot wide concrete sidewalk is also recommended on the east side immediately behind the curb for the entire length. The parking lane on the west can serve as a shared-use lane due to the low parking utilization and low traffic volumes. The 2-foot reaction zone is adequate for bike traffic heading north due to the low traffic volumes allowing passing vehicles to encroach into the southbound lane. This recommendation is based upon engineering judgment related to benefit-to- cost ratio of constructing an additional parking lane, reducing speed, and consistent design with other municipal streets. Res. 8329 Approving Non-Standard Street Design and Parking Restrictions for Groveland Road in Area H Page 4 Streets & Utilities Committee Recommendation The Streets and Utilities Committee recommends (4-1) a 40-foot wide street section with two 11- foot travel lanes, and 9-foot parking lanes on each side similar to Option C (8-foot parking lanes). This option is essentially the same as the existing condition. The Committee’s recommendation is based upon the public input from the adjacent property owners that responded who want the road to remain unchanged. This desire to leave the road unchanged is not popular consent or a majority of the affected properties since only 44% of properties responded. Parks & Rec. & Forestry Commission Recommendation The Parks and Recreation and Forestry Commission unanimously supports the engineering recommendation to construct a 32-foot wide street section with a single 8-foot parking on the west side and a 6-foot sidewalk on the east side. The Commission evaluated and discussed the street design at several of their meetings, and confirmed this recommendation at their November 20, 2014 after the public feedback and the S/U Committee recommendation was presented. The Commission believes one parking lane is adequate for events at the park and strongly supports a sidewalk. Further Considerations The City Council should also consider the following non-technical items in their decision: 1. A wider street increases impervious pavement and requires additional stormwater management facilities (infiltration basins). These additional basins will likely need to be constructed on other streets in the Program area or future areas. 2. Most MSAS streets in the Program primarily serve single family residential neighborhoods – similar to standard streets (28-foot wide) that make up the majority of the Program roadways. Property owners on standard streets do not have a “choice” into the design of their streets. 3. Life cycle costs are in present dollars and based upon current construction costs. Life cycle costs are not guaranteed and could easily escalate if resources, labor, etc. increase. 4. Whatever street design is approved and constructed is anticipated to last 50 to 60 years – long enough to serve future generations living on the street that may not share the existing popularity of a wide street with no designated pedestrian/bicycle accommodations. The attached resolution has several options for the City Council to consider, or can be modified to the final street design that is approved. Respectfully submitted, Nick DeBar Director of Public Works/City Engineer RESOLUTION 8329 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING A NON-STANDARD STREET DESIGN AND PARKING RESTRICTIONS FOR GROVELAND ROAD BETWEEN COUNTY ROAD 10 AND COUNTY ROAD J WHEREAS, the City Council adopted Resolution 7176 on October 22, 2007 establishing the Street and Utility Improvement Program (Program), which includes nine Street and Utility Improvement Projects identified as Areas A through I; and WHEREAS, a Streets and Utilities Committee was established through Resolution 7223 on February 11, 2008 to oversee the implementation of the Street and Utility Improvement Program, including providing recommendations to the City Council on design or financing issues encountered during the Program; and WHEREAS, the City Council approved Resolution 8281 on July 14, 2014 authorizing Stantec to perform engineering services and prepare bidding documents for the design phase for Area H of the Program; and WHEREAS, Groveland Road is a non-standard street in Area H of the Program due to its Municipal State Aid status and has proposed pedestrian/bicycle accommodations in accordance with the 2008 Comprehensive Plan; and WHEREAS, City staff developed design recommendations for Groveland Road and reviewed these recommendations with the Streets and Utilities Committee and adjacent property owners in Area H on October 20, 2014 and November 17, 2014, including soliciting resident feedback; and WHEREAS, Engineering staff and the Parks and Recreation and Forestry Commission both recommend Groveland Road in Area H be reconstructed as a 32-foot wide street, measured at the face of curb, with two 11-foot traffic lanes, one 8-foot wide parallel parking on the west (southbound) side, and a 2-foot reaction zone/shoulder adjacent to the east (northbound) side with a 6-foot concrete sidewalk immediately adjacent to the easterly back of curb; and WHEREAS, the Streets and Utilities Committee recommends Groveland Road in Area H be reconstructed as a 40-foot wide street, measured at the face of curb, with two 11-foot traffic lanes and two 9-foot wide parallel parking on the west (southbound) and east (northbound) sides. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: OPTION A: 1. Groveland Road between County Road 10 and County Road J will be reconstructed as a 32- foot wide street, measured at the face of curb, with two 11-foot traffic lanes, one 8-foot wide parallel parking on the west (southbound) side, and a 2-foot reaction zone/shoulder adjacent to the east (northbound) side with a 6-foot concrete sidewalk immediately adjacent to the easterly back of curb; and 2. Groveland Road will be signed with “No Parking” or equivalent traffic signs on the east side (northbound traffic) between County Road 10 and County Road J. Resolution 8329 OPTION B: 1. Groveland Road between County Road 10 and County Road J will be reconstructed as a 35.5-foot wide street, measured at the face of curb, with two 11-foot traffic lanes, one 8-foot wide parallel parking on the west (southbound) side, and a 5.5-foot bike lane adjacent to the east (northbound) side with a 6-foot concrete sidewalk immediately adjacent to the easterly back of curb; and 2. Groveland Road will be signed with “No Parking” or equivalent traffic signs on the east side (northbound traffic) between County Road 10 and County Road J. OPTION C: 1. Groveland Road between County Road 10 and County Road J will be reconstructed as a 40- foot wide street, measured at the face of curb, with two 11-foot traffic lanes and two 9-foot wide parallel parking on the west (southbound) and east (northbound) sides. Adopted this 24th day of November, 2014. ____________________________________ Joe Flaherty, Mayor ATTEST: ____________________________________ James Ericson, City Administrator (SEAL) CRITERIA FOR DETERMINING DESIGNS FOR PROJECTS IN THE SUIP 1/2 STREETS AND UTILITIES COMMITTEE CRITERIA FOR DETERMINING DESIGNS FOR PROJECTS IN THE STREET AND UTILITY IMPROVEMENT PROGRAM The following criteria will be used to guide the Streets and Utilities Committee in making design recommendations to the Mounds View City Council for street and utility improvement projects. 1. Individual streets will be designed with the entire city in mind. 2. Design standards for streets in the Program areas were developed to best meet current and future needs, with an intended life span of 60 years. In accordance with adopted Resolution 7176, the following design standards will be used for all streets included in the Program: a. Street Section: City streets will be reconstructed with a pavement section consisting of 6 inches of Class 5 aggregate base material, 2 inches of bituminous non-wearing course, and 1-½ inches of bituminous wearing course. b. Curbing Material: City streets will be reconstructed with concrete curb and gutter. c. Curb and Gutter Type: Curb and gutter will be B618 integral concrete barrier-style curb and gutter with a curb height of 6 inches high and a gutter width of 18 inches in accordance with Mn/DOT Standard Plate 7100H. d. Street Width: Typical “standard” streets will have a width of 28 feet measured from face of curb to face of curb. Streets currently between 26 and 32 feet wide will be reconstructed to the 28 foot wide standard. Other streets, including Municipal State Aid streets and streets designated as pedestrian corridors, will have their reconstructed width evaluated on a street- by-street and project-by-project basis. e. Pedestrian and Bicycle Accommodations: Sidewalks and trailways in the City’s Comprehensive Sidewalk/Trailway Plan may be installed as part of a Program area’s street and utility improvement project. If a sidewalk or trailway is parallel to an existing roadway, the City will develop pedestrian / bicycle options including, but not limited to: i. Designating the shoulder of the roadway for pedestrian / bicycle movement; ii. A separate walkway on one side of the roadway; and iii. A separate walkway on both sides of the roadway. Options and cost estimates will be presented at a neighborhood meeting. It will ultimately be the City Council’s decision whether a planned sidewalk or trailway will be built with a street project. f. Utilities: All utilities, including but not limited to water main, sanitary sewer, storm sewer, and street signs, will be reviewed and evaluated. Necessary repairs and upgrades will be made as part of the streets project. g. Stormwater Management: Stormwater runoff will be managed by applying best management practices in accordance with the Rice Creek Watershed District rules. The most cost effective measures for stormwater management will be used. In most cases, this will include the installation of stormwater infiltration features. These features will be located in the boulevard areas of selected properties based on overall area drainage patterns. If infiltration features are not feasible, the City will select the next best alternative. h. Mailbox Grouping: The City will follow Chapter 202 of the Municipal Code and group mailboxes as part of all street and utility improvement projects where the boulevard is disturbed as part of new street construction. Groupings will be generally four mailboxes per post. A plan for each project will be presented to the public and comments will be solicited. The City will provide significant flexibility to the mailbox grouping plan to best meet the needs CRITERIA FOR DETERMINING DESIGNS FOR PROJECTS IN THE SUIP 2/2 of the property owners. The U.S. Postmaster has final approval of the mailbox grouping plan. After installation, the City will own and maintain the mailbox post. Property owners will have ownership and responsibility for the mailboxes. 3. Specific needs for individual streets will be evaluated, including: a. On-street parking b. Pedestrian and bicycle traffic (in accordance with paragraph 2e above) addressing the comprehensive trailway system goals of: i. Helping to promote pedestrian and bicycle safety in the City; ii. Providing a trailway system that connects recreational opportunities within the City; iii. Providing trail links to Ramsey and Anoka counties and to adjacent cities’ trail systems; iv. Providing access to high population concentration areas; v. Providing an efficient means for destination oriented traffic; and vi. Connecting to existing and future mass transportation features. c. Bus routes d. Schools, businesses, churches, and parks e. Special use needs. 4. The financial impact of recommendations will be considered. 5. Environmental Impacts: Opportunities for reducing the impervious surfacing area relative to the existing condition will be pursued where practical. In the absence of such opportunities, the goal will be to achieve no net increase in impervious surface area. 6. Neighborhood feedback is encouraged to assist the Committee and the City Council understand the specific needs, uses, and issues of the area streets. 7. The expertise and professional judgment of engineers and other specialists employed by the City and its hired consultants will be considered. 2008 Mounds View Comprehensive Plan ________________________________________________________________________ Chapter 6: Transportation 6-33 Figure 22: Existing and Proposed Trails & Sidewalks B 2401 COUNTY ROAD 10 MOUNDS VIEW, MN 55112 (763) 717-4050 FAX (763) 717-4019 www.ci.mounds-view.mn.us/publicworks * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * I M P O R T A N T N O T I C E * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * PUBLIC INPUT FOR GROVELAND ROAD STREET DESIGN Your property is located on a street that the City of Mounds View plans to reconstruct next summer as part of the 2015 Street and Utility Improvement Project – Area H. The City is currently in the design phase of the project and has discussed the street configuration of Groveland Road with adjacent property owners. There is no direct cost or special assessment to you for these planned improvements. The City provided a Public Information Meeting on October 20th, and is exploring other design options to be considered by Engineering staff and the Streets and Utilities Committee to recommend to City Council. On November 17, 2014 the Streets and Utilities Committee will be determining a recommendation for City Council consideration. The City is requesting additional input. YOUR INPUT IS NEEDED FOR GROVELAND ROAD STREET DESIGN Background/Purpose: Groveland Road is a designated roadway on the Municipal State Aid System (MSAS). This designation allows the City to receive funding from the State of Minnesota for its maintenance and construction costs. The City receives approximately $450,000 annually from this funding source. MSAS streets are required to meet State-Aid standards which require minimum lane widths, centerline striping, and designated parking lanes. Groveland Road is also designated to be a pedestrian/bicycle corridor in accordance with the City’s Comprehensive Plan. The Comprehensive Plan is the City’s “master plan” to guide future development through the year 2030. The pedestrian/bicycle corridors will create a citywide trail and sidewalk system when complete, connecting neighborhoods to parks, schools, library, civic centers, transit, shopping, and other neighboring city and regional trails and sidewalks. Design Considerations: Groveland Road will be fully reconstructed with a new asphalt pavement section and concrete curb and gutters similar to other recent street projects. Preliminary recommendations for street width, lane configuration, and pedestrian/bicycle accommodations have been provided by engineering staff. A typical section of options is on the back side of this notice. Parking: Due to underutilization and infrequent use of current on-street parking on both sides of Groveland Road, parking is recommended on the west side only. On-street parking on east side would be prohibited. Pedestrian/Bicycle Accommodations: Options for pedestrian/bicycle accommodations include either: 1) sidewalk, or 2) multi- use trail on the opposite side of the street from on-street parking. Sidewalks and trails are maintained by Public Works including snow removal. Engineering staff is recommending sidewalk on the east side along Groveland Park only. Due to low utilization of on-street parking, the proposed parking lane on the west can be shared-use with bicycle and pedestrian traffic. Speed Considerations: Option A is recommended by Public Works. Narrower street widths have been shown to reduce traffic speeds. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Feedback Submittal: On the reverse side of this sheet are shown three typical sections. They are provided again on a separate sheet of paper that may be filled out and returned. Your input is important; failure to submit the form will imply you have no opinion on this matter. Please submit the form to Public Works before 4:30 pm, Nov. 14 at City Hall, email of publicworks@ci.mounds-view.mn.us or fax number (763) 717-4019. Item No: 8C Meeting Date: November 24, 2014 Type of Business: Consent Agenda Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 8326, Approving Cost of Living Adjustment/Insurance Adjustment Contribution for Non- Union Employees Background: The City Council has traditionally awarded the same Cost of Living Adjustment (COLA) and insurance contribution to all employee groups in order to maintain internal equity. Discussion: Staff recommends a COLA increase of 2% and a monthly insurance contribution of $990.00 for all non-union employees, effective January 1, 2015. The monthly insurance contribution is currently $980.00 for 2014. Both increases are budgeted for 2015. Recommendation: Staff recommends approval of Resolution 8326, approving a 2% COLA adjustment and a monthly insurance contribution of $990.00, effective January 1, 2015 for all non-union employees. Respectfully submitted, Desaree Crane RESOLUTION 8326 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING A COST OF LIVING ADJUSTMENT (COLA)/ INSURANCE CONTRIBUTION ADJUSTMENT FOR NON-UNION EMPLOYEES WHEREAS, the Personnel Compensation Schedule must be annually approved by Council Resolution; and WHEREAS, the City Council has traditionally awarded the same cost of living adjustment and insurance contribution to all employee groups in order to maintain internal equity; and WHEREAS, Staff recommends a COLA increase of 2% and a monthly insurance contribution of $990.00 for all non-union employees, effective January 1, 2015 NOW, THEREFORE, BE IT RESOLVED, that the Mounds View City Council hereby approves a 2% Cost of Living Adjustment (COLA) effective January 1, 2015, and a monthly insurance contribution of $990.00 for all non-union employees, effective January 1, 2015. Adopted this 24th day of November, 2014. ____________________________________ Joe Flaherty, Mayor ATTEST: ____________________________________ James Ericson, City Administrator (seal) PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1 CITY OF MOUNDS VIEW 2 RAMSEY COUNTY, MINNESOTA 3 4 Regular Meeting 5 October 13, 2014 6 Mounds View City Hall 7 2401 Highway 10, Mounds View, MN 55112 8 7:17 P.M. 9 10 11 1. MEETING IS CALLED TO ORDER 12 13 2. PLEDGE OF ALLEGIANCE 14 15 3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 16 17 NOT PRESENT: None. 18 19 4. APPROVAL OF AGENDA 20 A. Monday, October 13, 2014, City Council Agenda. 21 22 MOTION/SECOND: Mueller/Meehlhause. To Approve the Monday, October 13, 2014, agenda 23 as presented. 24 25 Ayes – 5 Nays – 0 Motion carried. 26 27 5. PUBLIC INPUT 28 29 None. 30 31 6. SPECIAL ORDER OF BUSINESS 32 A. Proclamation – Minnesota Manufacturers Week 33 34 Mayor Flaherty read a proclamation in full declaring October 19-25, 2014 to be Minnesota 35 Manufacturers Week in the City of Mounds View. He thanked all of the local manufacturing 36 businesses for making Mounds View their home. 37 38 MOTION/SECOND: Mueller/Gunn. To Approve the Proclamation Declaring October 19-25, 39 2014 to be Minnesota Manufacturers Week in the City of Mounds View. 40 41 Ayes – 5 Nays – 0 Motion carried. 42 43 7. COUNCIL BUSINESS 44 A. 7:00 p.m. Public Hearing, Resolution 8310, Adopting a Special Assessment 45 Mounds View City Council October 13, 2014 Regular Meeting Page 2 Levy for Delinquent Public Utility Accounts. 1 2 Finance Director Beer requested the Council adopt a special assessment levy for delinquent 3 public utility accounts with Ramsey County. He explained a $35 administrative fee that would 4 be charged to each account. It was noted the assessments would be levied for one year and 5 would have an interest rate of 5.5%. 6 7 Mayor Flaherty opened the public hearing at 7:22 p.m. 8 9 Hearing no public input, Mayor Flaherty closed the public hearing at 7:22 p.m. 10 11 Council Member Mueller stated 154 properties were on the list of delinquent accounts. She 12 questioned how these properties were notified of the City’s actions. Finance Director Beer stated 13 a letter was sent from the City to each property owner via first class mail, in addition to receiving 14 their quarterly utility bill. 15 16 Council Member Meehlhause asked if the City or the County received the interest. Finance 17 Director Beer explained that the City received all of the interest on these accounts once certified 18 with the County. He reported that the City now had automatic bill pay for residents that wanted 19 to take advantage of this service to pay their utility bills. 20 21 MOTION/SECOND: Hull/Mueller. To Waive the Reading and Adopt Resolution 8310, 22 Adopting a Special Assessment Levy for Delinquent Public Utility Accounts. 23 24 Ayes – 5 Nays – 0 Motion carried. 25 26 B. 7:00 p.m. Public Hearing, Resolution 8311, Adopting a Special Assessment 27 Levy on Unpaid Administrative Offence Charges and Unpaid Property 28 Abatement Charges. 29 30 Finance Director Beer requested the Council adopt a special assessment levy for unpaid 31 administrative offences and for unpaid property abatement charges. He reported these property 32 owners have been notified and would be charged a $35 administrative fee if not paid in the next 33 30 days. 34 35 Mayor Flaherty opened the public hearing at 7:30 p.m. 36 37 Hearing no public input, Mayor Flaherty closed the public hearing at 7:30 p.m. 38 39 MOTION/SECOND: Gunn/Meehlhause. To Waive the Reading and Adopt Resolution 8311, 40 Adopting a Special Assessment Levy on Unpaid Administrative Offence Charges and Unpaid 41 Property Abatement Charges. 42 43 Ayes – 5 Nays – 0 Motion carried. 44 45 Mounds View City Council October 13, 2014 Regular Meeting Page 3 C. 7:00 p.m. Public Hearing, Resolution 8316, a Resolution to Consider a 1 Residential Kennel License located at 8030 Long Lake Road. 2 3 Assistant City Administrator Crane reported the renters (Amanda Preciado and Tiffany Lenew) at 4 8030 Long Lake Road have requested a residential kennel license. The renters currently have 5 four dogs living on the property and each is licensed with the City. She explained the renters 6 were given permission by the landlord to have four dogs on the property and this letter was on 7 file with staff. She reported a petition was completed by the applicants and public hearing 8 notices were sent to all properties within 500 feet of the home. Staff has not received any 9 comments from surrounding property owners. She recommended the Council hold the public 10 hearing and approve the residential kennel license. 11 12 Mayor Flaherty opened the public hearing at 7:33 p.m. 13 14 Hearing no public input, Mayor Flaherty closed the public hearing at 7:33 p.m. 15 16 Mayor Flaherty questioned the ages of the four dogs. Amanda Preciado, 8030 Long Lake Road, 17 reported the dogs were 5, 4, 4 and 1. 18 19 MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8316, 20 a Resolution to Consider a Residential Kennel License located at 8030 Long Lake Road. 21 22 Council Member Meehlhause complimented the renters for following City Code and for 23 receiving the signatures from their neighbors. 24 25 Mayor Flaherty noted the kennel license will be given to the property owner. 26 27 Ayes – 5 Nays – 0 Motion carried. 28 29 D. Continued Public Hearing, Resolution 8301, a Resolution to Approve the 30 2015 Fee Schedule. 31 32 Assistant City Administrator Crane reviewed the 2015 fee schedule with the Council and 33 discussed the proposed changes. Staff recommended approval of the final draft of the fee 34 schedule. 35 36 Mayor Flaherty opened the public hearing at 7:38 p.m. 37 38 Hearing no public input, Mayor Flaherty closed the public hearing at 7:38 p.m. 39 40 Council Member Mueller asked what the animal violation fee was. Assistant City Administrator 41 Crane explained this fee would cover dogs without licenses and loose dogs. 42 43 Council Member Mueller requested further information on how the rental property fees were 44 charged. City Administrator Ericson discussed the rental fees in detail with the Council. It was 45 Mounds View City Council October 13, 2014 Regular Meeting Page 4 noted there was a one-time conversion fee along with a yearly permit fee. 1 2 Mayor Flaherty asked if the public works fees covered the expense incurred by staff. Public 3 Works Director DeBar stated this was the case. 4 5 MOTION/SECOND: Gunn/Hull. To Waive the Reading and Adopt Resolution 8301, a 6 Resolution to Approve the 2015 Fee Schedule. 7 8 Council Member Meehlhause commented there would be a 20% late fee for liquor licenses in 9 2014. 10 11 Ayes – 5 Nays – 0 Motion carried. 12 13 E. Resolution 8313, Approving the Final Plat for the Mounds View Business 14 Park 3rd Addition, 2205 Woodale Drive. 15 16 Planning Associate Heller reviewed the final plat for Multi-Tech for the property at 2205 17 Woodale Drive. She explained that three lots were being created and two would be sold off, two 18 going to BioLife. She discussed the plat in further detail and recommended Council approval. 19 20 Mayor Flaherty was pleased with the new developments that were taking place along the County 21 Highway 10 corridor. 22 23 MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 8313, 24 Approving the Final Plat for the Mounds View Business Park 3rd Addition, 2205 Woodale Drive. 25 26 Ayes – 5 Nays – 0 Motion carried. 27 28 F. Resolution 8312, Approving a Lease Agreement with Ebenezer Management 29 Services for Office Space in the Mounds View Community Center. 30 31 City Administrator Ericson stated Ebenezer Management Services was interested in a short term 32 lease for office space at the Mounds View Community Center. He explained that this 33 organization was the management group for Coventry Senior Living. He indicated the group 34 would be coordinating their efforts with the YMCA to begin planning additional events for 35 seniors in the community. Staff recommended the Council approve the lease agreement with 36 Ebenezer Management Services. 37 38 Mayor Flaherty questioned if the group would require signage. City Administrator Ericson 39 believed this to be the case. 40 41 Council Member Meehlhause recommended the lease term be changed to four months and not 42 six. 43 44 Council Member Mueller asked if the Community Center hours were adequate to meet the needs 45 Mounds View City Council October 13, 2014 Regular Meeting Page 5 of Ebenezer Management Services. City Administrator Ericson explained the group was aware 1 of the hours of operation for the Community Center and had no objections. 2 3 MOTION/SECOND: Meehlhause/Mueller. To Waive the Reading and Adopt Resolution 8312, 4 Approving a Lease Agreement with Ebenezer Management Services for Office Space in the 5 Mounds View Community Center. 6 7 Ayes – 5 Nays – 0 Motion carried. 8 9 G. Resolution 8314, Approving a Construction Contract with Stonebrook Fence, 10 Inc. for the Installation of a Perimeter Fence Around Municipal Well No. 4. 11 12 Project Coordinator Stenglein stated Well No. 4 was the only well house in the City without a 13 perimeter fence. This building has sustained vandalism in the past and for this reason, staff was 14 recommending a six foot perimeter fence be installed. He reported the City received bids for the 15 fence from six qualified vendors and the low bid was submitted by Stonebrook Fence in the 16 amount of $9,250. He reported that $10,070 was available in the budget to cover this expense. 17 Staff recommended the Council approve a construction contract with a 10% contingency with 18 Stonebrook Fence for the installation of a perimeter fence around Municipal Well No. 4. 19 20 Council Member Mueller asked what material would be used for the fence. Project Coordinator 21 Stenglein commented the fence would be a nine gauge chain link fence with a 12 foot dual swing 22 gate at the entrance. 23 24 Mayor Flaherty questioned the length of the fence that would be needed. Project Coordinator 25 Stenglein reported the contract would provide the City with 500 linear feet of fencing. 26 27 Mayor Flaherty inquired if Well House No. 4 was operational. Project Coordinator Stenglein 28 explained that this well house was not operational, but staff recommended the infrastructure be 29 protected and maintained. Public Works Director DeBar stated Well House No. 4 was an 30 emergency well as it has had issues with Radium in the past. He explained that it would cost less 31 for the City to keep this well in place than to drill another. For that reason, staff was 32 recommending Well House No. 4 remain as is. 33 34 MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 8314, 35 Approving a Construction Contract with Stonebrook Fence, Inc. for the Installation of a 36 Perimeter Fence Around Municipal Well No. 4. 37 38 Ayes – 5 Nays – 0 Motion carried. 39 40 H. Resolution 8315, Approving a Trade-In Program for Bobcat Units #130 and 41 #136. 42 43 Public Works Supervisor Peterson explained the City has been participating in a Bobcat trade in 44 program for the past 15 years. He discussed the financial benefits noting the City was able to 45 Mounds View City Council October 13, 2014 Regular Meeting Page 6 purchase new units at a fraction of their cost. The expense for the new units was reviewed in 1 detail along with the funds available to cover the new unit. Staff recommended the Council 2 approve the trade-in of bobcat units #130 and #136. 3 4 Council Member Meehlhause thanked staff for the thorough report. 5 6 Mayor Flaherty appreciated the cost savings the trade-in program offered the City. 7 8 MOTION/SECOND: Meehlhause/Hull. To Waive the Reading and Adopt Resolution 8315, 9 Approving a Trade-In Program for Bobcat Units #130 and #136. 10 11 Ayes – 5 Nays – 0 Motion carried. 12 13 8. CONSENT AGENDA 14 15 None. 16 17 9. JUST AND CORRECT CLAIMS 18 19 Finance Director Beer answered the Council's questions related to claims. 20 21 MOTION/SECOND: Mueller/Hull. To Approve the Just and Correct Claims as presented. 22 23 Ayes – 5 Nays – 0 Motion carried. 24 25 10. APPROVAL OF MINUTES 26 27 None. 28 29 11. REPORTS 30 A. Reports of Mayor and Council. 31 32 Council Member Mueller stated she received a letter from the City regarding the October 20th 33 meeting for Street Improvement Area H, specifically addressing the design of Ardan Avenue. 34 She encouraged residents to attend this meeting to ensure their voices were heard. 35 36 Council Member Mueller reported she attended the BioLife groundbreaking ceremony last week. 37 38 Council Member Mueller explained she would be attending the League of Minnesota Cities 39 Board of Directors meeting on Thursday, October 16th. 40 41 Council Member Mueller indicated the Minnesota Women in Government met on October 11th. 42 43 Mounds View City Council October 13, 2014 Regular Meeting Page 7 Council Member Gunn commented the I-35W Coalition was pleased to announce it received an 1 additional $1.1 million for the freeway and it was now in the design phase. She noted that sound 2 walls were being considered. 3 4 Council Member Gunn discussed the recent candidate forum and stated she was pleased with the 5 answers provided by the Council. 6 7 Council Member Meehlhause provided comment on the recent Mounds View Business Council 8 meeting stating he enjoyed hearing from Apple Tree Dental. 9 10 Council Member Meehlhause reported the Festival in the Park Committee would be meeting 11 again on October 21st at City Hall. Those interested in getting involved in this wonderful 12 community event were invited to attend. 13 14 Council Member Meehlhause explained Northeast Youth and Family Services would be holding 15 the Taste of Northeast on Wednesday, October 22nd from 5:30 p.m. to 8:30 p.m. at Vadnais 16 Heights Commons. Discounted tickets were available in advance through Northeast Youth and 17 Family Services. He listed the local businesses and restaurants involved in this year’s event. 18 19 Council Member Meehlhause stated October was domestic violence prevention month. He 20 explained that local representatives would be hosting a forum at the Shoreview Community 21 Center where personal stories will be shared and representatives of the Ramsey County Sheriff’s 22 Department and Ramsey County Attorney John Choi would be present. 23 24 Mayor Flaherty was pleased by the discussion that was held at the recent candidate forums. He 25 encouraged the public to get involved in the community through volunteerism. 26 27 B. Reports of Staff. 28 29 Finance Director Beer explained the existing cable franchise with Comcast would be extended 30 for two years due to the recent merger with Midwest Communications. This meant PEG fees 31 would remain as is until December of 2016. He reported the Council would be reviewing and 32 approving this matter on November 10th. 33 34 City Administrator Ericson stated the EDC would be meeting on Friday, October 17th at 7:30 35 a.m. The business community was invited to attend and provide comment to the City. A 36 presentation would be made by representatives from Technical Life Care to the EDC. 37 38 City Administrator Ericson reported Todd Crew was the new Chamber of Commerce President. 39 Staff was looking forward to working with him in the future. 40 41 C. Reports of City Attorney. 42 43 City Attorney Riggs had nothing additional to report. 44 45 Mounds View City Council October 13, 2014 Regular Meeting Page 8 12. Next Council Work Session: Monday, November 3, 2014, at 7:00 p.m. 1 Next Council Meeting: Monday, October 27, 2014, at 7:00 p.m. 2 3 13. ADJOURNMENT 4 5 The meeting was adjourned at 8:38 p.m. 6 7 Transcribed by: 8 9 Heidi Guenther 10 TimeSaver Off Site Secretarial, Inc. 11 11-18-2014 09:57 AM CITY OF MOUND VIEW PAGE: 1 POOLED CASH REPORT AS OF: SEPTEMBER 30TH, 2014 BEGINNING CURRENT CURRENT FUND ACCOUNT# ACCOUNT NAME BALANCE ACTIVITY BALANCE ___________________________________________________________________________________________________ CLAIM ON CASH 100-1010 CASH - POOLED 4M 9,627,948.16 ( 222,762.06) 9,405,186.10 210-1010 CASH - POOLED 4M 305,571.07 ( 5,716.36) 299,854.71 220-1010 CASH - POOLED 4M 4,549.58 0.00 4,549.58 225-1010 CASH - POOLED 4M 53,187.31 ( 43.00) 53,144.31 230-1010 CASH - POOLED 4M ( 54,637.64) ( 3,672.99) ( 58,310.63) 252-1010 CASH - POOLED 4M 6,918.34 ( 45,749.98) ( 38,831.64) 255-1010 CASH - POOLED 4M 14,284.70 ( 112.99) 14,171.71 290-1010 CASH - POOLED 4M 7,567.12 ( 3,542.51) 4,024.61 420-1010 CASH - POOLED 4M 923,475.05 0.00 923,475.05 430-1010 CASH - POOLED 4M 363,746.90 ( 345,856.99) 17,889.91 450-1010 CASH - POOLED 4M 88,298.57 0.00 88,298.57 451-1010 CASH - POOLED 4M 361,678.23 12,000.00 373,678.23 460-1010 CASH - POOLED 4M 1,512,190.19 ( 37,047.39) 1,475,142.80 480-1010 CASH - POOLED 4M 502,745.89 0.00 502,745.89 485-1010 CASH - POOLED 4M 7,923,502.66 ( 22,036.95) 7,901,465.71 505-1010 CASH - POOLED 4M 226,182.50 0.00 226,182.50 700-1010 CASH - POOLED 4M ( 504,152.69) ( 33,066.02) ( 537,218.71) 705-1010 CASH - POOLED 4M 385,471.33 0.00 385,471.33 730-1010 CASH - POOLED 4M 2,696,823.53 ( 65,900.94) 2,630,922.59 740-1010 CASH - POOLED 4M 124,441.06 ( 4,094.81) 120,346.25 745-1010 CASH - POOLED 4M 1,938,952.85 ( 62,969.38) 1,875,983.47 890-1010 CASH - POOLED 4M 163,857.48 14,843.71 178,701.19_ TOTAL CLAIM ON CASH 26,672,602.19 ( 825,728.66) 25,846,873.53 =============== ============== ============== CASH IN BANK - POOLED CASH CASH 999-1010 Pooled Cash 4M 112,830.48 163,079.43 275,909.91 999-1011 Pooled Cash Western 389,932.90 ( 152,149.34) 237,783.56_ SUBTOTAL CASH 502,763.38 10,930.09 513,693.47 INVESTMENTS 999-1044 Money Market Wells Fargo 9,196.29 2,027.23 11,223.52 999-1045 Money Market Morgan Stanley 605,878.93 ( 140,692.04) 465,186.89 999-1091 Investments - RBC 3,900,000.00 0.00 3,900,000.00 999-1094 Investments - Wells Fargo 13,719,325.00 0.00 13,719,325.00 999-1095 Investments - Morgan Stanley 7,471,400.00 ( 248,000.00) 7,223,400.00 999-1099 Investments - 4M Plus Fund 464,038.59 ( 449,993.94) 14,044.65_ SUBTOTAL INVESTMENTS 26,169,838.81 ( 836,658.75) 25,333,180.06 TOTAL CASH & INVESTMENTS 26,672,602.19 ( 825,728.66) 25,846,873.53 City of Mounds View Interim Financial Report September 30, 2014 Cash Fund Balance Projected Fund Balance Fund Balance Budgeted Budget % YTD Prior Year Budgeted Budget % YTD Prior Year Increase Fund Balance #Fund 09/30/2014 12/31/2013 Revenues Revenues Balance Budget Revenues Exp/Exped Exp/Exped Balance Budget Exp/Exped (Decrease)09/30/2014 100 General 9,405,186 9,560,429 Taxes 4,109,212 2,261,399 1,847,813 55.03%2,204,038 Licenses & Permits 178,342 180,531 (2,189) 101.23%145,768 Intergovernmental 356,671 600,302 (243,631) 168.31%328,293 Charges for Services 20,215 11,214 9,001 55.47%17,525 Fines & Forfeitures 39,300 25,913 13,387 65.94%28,729 Special Assessments 7,000 5,686 1,314 81.23%1,750 Other Revenues 389,716 666,962 (277,246) 171.14%198,337 Other Financing Sources 309,585 3,683 305,902 1.19%16,170 City Council - - - - - - 48,643 36,610 12,033 75.26%32,941 - - Advisory Commissions - - - - - - 10,150 6,420 3,730 63.25%6,988 - - City Administrator - - - - - - 240,190 162,964 77,226 67.85%165,084 - - Elections - - - - - - 56,000 15,410 40,590 27.52%10,830 - - Finance - - - - - - 229,098 167,120 61,978 72.95%155,981 - - Central Services - - - - - - 236,066 148,460 87,606 62.89%126,798 - - Community Development - - - - - - 378,693 243,961 134,732 64.42%232,111 - - Police - - - - - - 2,534,336 1,772,477 761,859 69.94%1,788,712 - - Fire - - - - - - 525,337 436,812 88,525 83.15%368,724 - - Recreation - - - - - - 107,200 99,585 7,615 92.90%101,502 - - Park Maintenance - - - - - - 354,673 231,250 123,423 65.20%225,182 - - Forestry - - - - - - 97,000 14,412 82,588 14.86%3,324 - - Public Works Admin - - - - - - 137,314 98,352 38,962 71.63%91,200 - - Bldg/Grnds Maintenance - - - - - - 132,781 88,053 44,728 66.31%88,836 - - Veh/Equip Maintenance - - - - - - 105,381 63,622 41,759 60.37%60,732 - - Street Pavement Mgmt - - - - - - 215,200 151,513 63,687 70.41%133,401 - - Snow & Ice Control - - - - - - 147,933 132,551 15,382 89.60%89,254 - - Street Sign Maintenance - - - - - - 41,377 27,135 14,242 65.58%27,564 - - Conv/Visitor Bureau - - - - - - 50,350 36,434 13,916 72.36%33,641 - - Miscellaneous - - - - - - 296,263 23,806 272,457 8.04%23,264 - - Totals General Fund 9,405,186 9,560,429 5,410,041 3,755,690 1,654,351 69.42%2,940,610 5,943,985 3,956,947 1,987,038 66.57%3,766,069 (201,257) 9,359,172 210 Cable 299,855 327,930 118,400 63,754 54,646 53.85%64,897 133,320 91,829 41,491 68.88%87,502 (28,075) 299,855 220 DARE 4,550 4,949 800 369 431 46.13%604 1,250 768 482 61.44%482 (399) 4,550 225 Forfeiture 53,144 58,444 5,500 25,028 (19,528) 455.05%25,117 14,250 30,328 (16,078) 212.83%7,166 (5,300) 53,144 230 EDA (58,311) 48,748 267,736 2,500 265,236 0.93%5,988 267,431 60,811 206,620 22.74%102,931 (58,311) (9,563) 252 Community Center (38,832) 126,111 377,090 151,335 225,755 40.13%161,087 376,613 316,704 59,909 84.09%301,567 (165,369) (39,258) 255 Lakeside Park 14,172 (3,661) 21,766 22,253 (487) 102.24%21,175 21,766 4,421 17,345 20.31%14,443 17,832 14,171 290 Recycling Grant 4,025 15,010 25,211 8,468 16,743 33.59%12,544 25,211 19,453 5,758 77.16%17,702 (10,985) 4,025 410 TIF District 1 - - - 19,918 (19,918) #DIV/0!809,604 - 19,846 (19,846) #DIV/0!1,301,513 72 72 420 TIF District 2 923,475 813,231 170,378 110,705 59,673 64.98%97,277 103,389 461 102,928 0.45%375 110,244 923,475 430 TIF District 3 17,890 526,042 413,825 245,672 168,153 59.37%223,042 1,403,389 745,873 657,516 53.15%125,704 (500,201) 25,841 450 TIF District 5 88,299 703,177 1,303,181 718,302 584,879 55.12%694,212 1,302,181 1,333,181 (31,000) 102.38%1,291,336 (614,879) 88,298 451 Park Dedication 373,678 280,421 9,000 96,572 (87,572) 1073.02%6,338 78,600 3,315 75,285 4.22%7,868 93,257 373,678 460 Veh/Equip Replacement 1,475,143 1,752,218 212,000 - 212,000 0.00%- 521,000 277,075 243,925 53.18%93,141 (277,075) 1,475,143 480 Special Projects 502,746 574,522 6,000 28,464 (22,464) 474.40%(2,795) 628,500 100,241 528,259 15.95%85,615 (71,777) 502,745 485 Street Improvements 7,901,466 7,225,778 1,263,000 1,029,116 233,884 81.48%732,502 2,176,000 354,028 1,821,972 16.27%817,158 675,088 7,900,866 505 GO Impr Bonds 2004 226,183 373,806 219,050 105,584 113,466 48.20%166,740 258,553 253,207 257,539 97.93%256,739 (147,623) 226,183 700 Water (151,748) 4,075,677 1,022,305 647,768 374,537 63.36%555,270 1,668,133 846,087 822,046 50.72%761,370 (198,319) 3,877,358 730 Sewer 2,630,923 4,415,223 1,282,276 1,137,263 145,013 88.69%929,345 2,005,436 1,007,600 997,836 50.24%999,206 129,663 4,544,886 740 Street Lighting 120,346 115,349 90,164 69,966 20,198 77.60%61,259 96,228 41,772 54,456 43.41%64,937 28,194 143,543 745 Surface Water 1,875,983 3,055,919 287,000 274,098 12,902 95.50%200,195 442,628 174,679 267,949 39.46%89,124 99,419 3,155,338 890 Pooled Investments 178,701 - - 178,701 (178,701) 0.00%222,032 - - - 0.00%- - 178,701 Total all funds 25,846,874 34,049,323 12,504,723 8,691,526 3,813,197 69.51%7,927,043 17,467,863 9,638,626 8,081,430 55.18%10,191,948 (1,125,801) 33,102,223 Item No. 11.B.1. Meeting Date: November 24, 2014 Type of Business: Reports Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Mark Beer, Finance Director Item Title/Subject: Financial Report for the Quarter Ended September 30, 2014 Attached is the September 30, 2014 Interim Financial Report. FINANCIAL REPORTS General Fund: The City received Local Government Aid of $298,512 in July and should receive the 2nd half distribution in December. The second half tax settlement will be paid in 2 payments, one during the third week of November and the second during the 1st week of December. This is about 48% of our tax revenues for the year. Interest revenue and transfers in and out are recorded at the end of the year. Franchise taxes will end the year above projections due to a slow increase in economic activity. Permit revenues are modestly higher than 2013 and Fines and Forfeitures are on target with budgeted amounts for the year. A larger percentage of the City’s revenues are received in the second half of the year as taxes are collected in the fourth quarter and aids and credits are received in the 2nd half of the year. Most operating department expenditures are below budget expectations. The Fire department budget is paid over 8 months so the only expenditure remaining is dispatching charges from Anoka County for the year and SBM Fire charges for the fire marshal services. Recreation is above budget due to all contract payments having been made with no additional expenditures anticipated for the remainder of the year. Other Funds: Community Center operations show a year-to-date deficit of $165,369. A transfer of $170,000 from the General Fund is budgeted for 2014. Recreation profit from the YMCA will be received in the 4th quarter. All contract management payments to the YMCA have been made. Banquet Center revenues are down primarily due to timing of YMCA payments. Revenues are $60,465 thru the 3rd quarter of 2014 compared with $70,231 for the same period in 2013. Expenditures are up slightly due to additional banquet staff. We have had more use but lower revenues as more residents are using the facility at the lower rates for residents. Community Center operations will be close to break-even when the General Fund transfer is included. The four utility funds are operating under budget. The rate study in the five year financial plan indicates the need for a dime increase in water rates for 2015 or about $8 annually. The water line repair insurance will need to increase from $6 to $7.50 per quarter an increase of $6 annually. The Sanitary Sewer proposed increase for 2015 is 6% or about $17 annually. The Street Light fund will have a proposed $.25 per quarter increase or $1 annually. The Storm Water fund indicates no increase for 2015. Total utility increases for the average home are $32 annually or $8 per quarter for all utility charges. The need for rate increases will start to abate over the next few years as we catch up on deferred maintenance. Investments: The City will continue to experience lower investment income as a result of lower rates most likely through 2014 and into 2015. Bond rates have declined by 60 – 80 basis points after spiking at the end of 2013. Investment income for 2014 is $178,701 compared with $208,118 for the same period in 2013. Our portfolio for September 30, 2014 was $25,846,874 compared with $25,852,682 for 2013. Treasury Securities 2014 2013 2 year .50 .37 5 year 1.61 1.41 10 year 2.32 2.64 Brokered CD’s 1 year .65 .35 The Federal Open Market Committee (FOMC) has maintained the current discount rate at 0% to .25%. The FOMC has been tapering their bond buying activities (quantitative easing) and will discontinue this activity after October. The FOMC does not anticipate increasing rates until sometime in 2015 depending on economic data. Credit continues to be tight and is still a concern for small businesses. Fed inflation data indicates 1.5% to 2.0% for the year. Japan is in recession and Europe is teetering on the brink. Chinese growth numbers have slowed but none of the above has affected the United States yet. State unemployment as of September 30th was 4.1% state-wide compared to national unemployment of 5.9%. Ramsey County unemployment stands at 4.1%. Economists see the national number declining slightly in 2015. The State number has been about 2% below the national rate. The job market continues to lag as uncertainty at the federal level continues to hinder business investment and growth. Interest rates have continued to trend lower from the high on January 1st. We should see a nice mark-to-market adjustment at the end of the year. Finance Department Operations – 4th quarter: Finance staff will be busy during the fourth quarter finalizing the 2015 budget which will culminate with a truth-in-taxation hearing on December 1, and likely adoption of the 2015 budget and tax levy on December 8th. Delinquent utility bills, administrative offense fines, diseased tree charges and unpaid property charges were presented to the Council for certification and will be sent to the County at the end of November. Staff is currently working on our insurance policy renewal and we will begin preparations for the annual financial audit. Respectfully Submitted, Mark Beer, Finance Director Item No: 11B2 Meeting Date: November 24, 2013 Type of Business: Reports Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nick DeBar, Director of Public Works/City Engineer Item Title/Subject: Public Works – Miscellaneous Items There exists several miscellaneous items related to Public Works that staff would like to provide updates and solicit direction from the City Council. Damage to City Hall Elevator I provided the Council a memo dated November 18, 2014 regarding an event that damaged the City Hall elevator recently when the sump pump station located in the basement failed, causing water to back up in the elevator pit. The state elevator inspector ordered the elevator out of service on November 7, 2014 until necessary repairs could be made. Public Works used the inspector’s report to solicit quotes from qualified elevator contractors. Two quotes were received for $12,756 and $22,306 to get the elevator back into service (attached). Scheduling for the repair is approximately one to two months when the proposal is accepted. Staff would like to know how the Council wants to proceed with the repair. The elevator is not heavily used but is no use out of service. Monies for this repair have not been budgeted for in 2014. Groveland Lift Station Rehabilitation The Groveland Lift Station is one of two sanitary lift stations owned and operated by the City. This lift station is located at the northeast corner of Groveland Road and Ardan Avenue in next year’s Area H street project. Public Works has discussed with the Council the need to rehabilitate the station and the opportunity to have this done with the Area H project. The station sits at the edge of the street pavement and will be in the sidewalk planned for Ardan Avenue. The station has original pumps and components from 1962. Public Works solicited a fee proposal from Stantec to perform design, bidding, and construction services on the station. Attached is the design fee proposal from Stantec for $44,000. The proposal is intended to add the lift station rehabilitation construction work, estimated to be approximately $250,000, to the bidding documents for the Area H street project. Many efficiencies will be realized by doing so rather than a stand-alone project, and engineering staff inspecting the street project can cover the vast majority of the lift station work. Staff would like to have Stantec proceed with the design work for the rehabilitation. This work was not included in the original design proposal provided by Stantec for the Area H project, but was proposed by Public Works staff. Respectfully submitted, Nick DeBar Director of Public Works/City Engineer 1721 Mainstreet, Hopkins, Minnesota 55343 • Phone 952-932-9868 • Fax 952-935-4985 DATE: November 19, 2014 SUBMITTED TO: Jim Hess EQUIPMENT TO One Hydraulic Elevator (State ID# 12436) BE COVERED: LOCATION OF Mounds View City Hall EQUIPMENT: 2401 County Road 10 Mounds View, MN 55112 A stop order was issued by Todd King on November 7, 2014. Orders are as follows. - Replace both oil soaked traveling cables - Ensure water did not enter the system (water did not enter the system) - Replace/refurbish all electrical equipment located in the pit and underneath the elevator (pit light, pit GFCI, under car light, under car GFCI, lowest limit switch) - Replace/refurbish hydraulic fitting exposed to water (we will replace six vic bodies and install all new gaskets) - Replace/refurbish all mechanical equipment located in the pit and underneath the elevator (we will replace the rollers on the bottom roller guides) - Clean and rustproof (as needed) equipment located in the pit - Inspection by the state of MN required before elevator is returned to service Price; $12,756.00 All work is to be performed during regular working hours of the elevator trade. Payment terms are as follows: If the price exceeds $2,000.00 a down payment of 25% of the price shall be paid by you upon your signing of this proposal. Full payment shall be made on completion of the work if the work is completed within a thirty day period. If the work is not completed within a thirty day period, monthly progress payments shall be made based on the value of any materials ready or delivered, if any, and labor performed through the end of the month. Payments not received within thirty days of the date of the invoice shall be subject to interest accrued at the rate of 18% per year or at the maximum rate allowed by law, whichever is less. We shall also be entitled to reimbursement from you of the expenses, including attorney's fees, incurred in collecting any overdue payments. It is understood this Repair Order is submitted for acceptance within 30 days from date executed by us. Your acceptance of this Repair Order, and its approval by an executive officer of Metro Elevator, Inc. will constitute exclus ively and entirely the agreement for the service herein described. No other changes in or additions to this agreement will be recognized unless made in writing and properly executed by both parties. This proposal is hereby accepted: Tara Bredeson Owner/Manager Metro Elevator, Inc. Representative Sales Representative Title Title November 19, 2014 Date Date Stantec Consulting Services Inc. 2335 Highway 36 West, St. Paul MN 55113-3819 November 14, 2014 File: 193802913 Attention: Mr. Nick DeBar, Public Works Director City of Mounds View 2401 County Highway 10 Mounds View, MN 55112 Dear Nick, Reference: 2015 Groveland Sanitary Lift Station Improvement Letter of Agreement for Engineering Services Design Phase Stantec highly values and enjoys its excellent working relationship with the City of Mounds View. We are very pleased you have given us another opportunity to continue this relationship by offering our services to the City for the Improvement Project for the Groveland Sanitary Lift Station. This letter will outline our understanding of the work, provide a schedule and cost for our services, and define the method of compensation. Our mutual understanding of the work scope, approximate schedule, and associated fees is summarized in the form of this letter, which, in combination with our existing Professional Services Agreement, will form an agreement between the City of Mounds View (“City”) and Stantec. Scope of Work The engineering activities necessary for a project for the Mounds View Groveland Sanitary Lift Station Improvement Project can be broken down into three main phases: 1) design of the project; 2) bidding activities to obtain a contractor; and 3) construction services. Based on discussion with City Staff, the anticipated engineering activities have been organized into those main phases. The phases essentially follow a chronological sequence. Design Phase – Overview At this point in the development of the Groveland Sanitary Lift Station Improvement Project, the next step would be for the City to authorize the Design Phase. The scope of the Design Phase would be such to guide the project from initiation through completion of the detailed design process. The Design Phase would result in the production of a set of construction documents, consisting of drawings and a project manual, suitable for consideration of approval by the City Council. It would also produce applications for all required permits for the project. November 14, 2014 Mr. Nick DeBar, Public Works Director Page 2 of 3 Reference: 2015 Groveland Sanitary Lift Station Improvement Letter of Agreement for Engineering Services Design Phase At the point where the construction documents are ready for consideration, the project would go back to the City Council. If the Council is inclined to approve the construction documents, the project would proceed into the next phase of activity, the Bidding Phase. A separate letter regarding the details of the engineering services in the Bidding Phase would be prepared and submitted to the City at that time for consideration of authorization. The Design Phase would continue during a portion of the Bidding Phase, with the two phases overlapping for a period of time. Final activities of the Design Phase that would occur during the overlap would include final activities to obtain project permits, and any final work on the construction documents (due to feedback from the City Council, permitting agencies, etc.) prior to their distribution to potential bidders. Estimated Cost – Design Phases Engineering Services We have performed a preliminary estimate of the anticipated effort necessary to complete the work of the Design Phase for the Groveland Sanitary Lift Station Improvement Project. The estimate has been developed based on the preceding discussion of the scope of work per our Evaluation Letter Report Dated September 30, 2014, historical information from past projects, as well as our understanding of the requirements and expectations of the City of Mounds View. Per your direction, we are proceeding with Option 3 of that report which is the conversion of the lift station into a duplex submersible pump station which includes raising the structure to the surface with precast concrete manhole sections. The estimated cost of the engineering services for the Design Phase of the project is $44,000. The amount of actual engineering services needed for the Design Phase can vary based on factors beyond the control of the engineer or the City. These factors can include such things as the number and nature of questions received from potential bidders, the number of formal addenda required for the project. The cost estimate provided above has been based on a typical amount of bidder questions, and on the issuance of one formal addendum. Compensation Structure A direct hourly compensation structure is proposed for use on all engineering services for the Groveland Sanitary Lift Station Improvement Project. This is consistent with the compensation method used on past SUIP Projects. In order to use an all hourly compensation structure, it will be necessary to amend the existing Professional Services Agreement between the City and Stantec. It is suggested that as part of this letter agreements, Appendix D of the existing Professional Services Agreement be suspended, and be replaced with the following language for the Groveland Sanitary Lift Station Improvement Project which was also used in the Area H Street and Utility Improvement Project: 453107v1 SJR MU125-11 Kennedy 470 U.S. Bank Plaza 200 South Sixth Street Minneapolis MN 55402-1458 (612) 337-9300 telephone (612) 337-9310 fax http://www.kennedy-graven.com Affirmative Action, Equal Opportunity Employer Graven C H A R T E R E D SCOTT J. RIGGS Attorney at Law Direct Dial (612) 337-9260 Email: sriggs@kennedy-graven.com MEMORANDUM Date: November 20, 2014 To: James Ericson, City Administrator From: Scott J. Riggs, City Attorney Re: Mounds View Project Status Report CITY: MU125-11: Administration. General discussions with staff regarding various City matters. Review, research and consult with City staff regarding medical marijuana dispensary issues. Consult with City staff regarding fire department district matters. Matters are presently pending. MU125-12: Finance Department. Work is being performed on a conduit bond issue for Catholic Eldercare. Coordinate logistics with City staff regarding same. Draft resolution and draft and publish a notice of public hearing. Matter is presently pending. MU125-65: General Licensing Matters. Review and consult with City staff regarding tobacco licensing matters. Matter is presently pending. MU210-5: General Real Estate Matters. Review Contract for Private Development, etc. release request and documents. Consult with City staff. Matter is presently pending. MU210-35: Mounds View Community Center. Review proposed lease kitchen and provide comments to City staff. Matter is presently pending. MU210-76: Harstad/Longview Estates. Consult with City staff regarding subdivision and development of project. Consult with City staff, applicant and title company regarding title policies. Matter is presently pending. MU210-107: Telecommunication and Franchise Matters. Review ongoing correspondence regarding cable television franchise (Comcast). Consult with City staff regarding same. Matter is presently pending. & James Ericson November 20, 2014 Page 2 453107v1 SJR MU125-11 MU210-111: Personnel Matters. Consult with City staff regarding disability benefits, FMLA, ADA, health insurance benefits and workers’ compensation issues. Matter is presently pending. MU210-206: 8379 Red Oak Drive. Review reports and consult with City staff regarding possible Code enforcement of conditions at property. Matter is presently pending. MU210-220: DVS Investigation. Review documentation and reports and consult with City staff regarding same. Consult with investigator. Matter is presently pending. MU210-221: LMCIT/DVS General. Several notices of legal claims have been presented to the City and have been tendered for defense by the League of Minnesota cities Insurance Trust. Consult with City staff and City Council. Consult with LMCIT attorneys. Matters are presently pending. MU210-233: TCAAP Sanitary Sewer Matter. Consult with City staff regarding same. Attend meetings with City staff and other interested parties. Matter is presently pending. EDA: MU205-45: 2665 Ardan Avenue. Draft and finalize cancellation of purchase agreement. Consult with City staff and seller regarding project. Matter is complete. SJR:jms