HomeMy WebLinkAboutAgenda Packets - 2014/12/08CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
MOUNDS VIEW CITY HALL
Monday, December 8, 2014
7:00 p.m.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller
4. APPROVAL OF AGENDA
5. PUBLIC INPUT:
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give
your full name and address for the minutes. Also, please limit your comments to three
minutes.
6. SPECIAL ORDER OF BUSINESS
A. Presentation from Jerry Hromatka, Northeast Youth and Family Services (NYFS)
7. COUNCIL BUSINESS
A. 7:00 pm Public Hearing – 2015 Tax Levy and Budgets for All Funds
1. Resolution 8330 Adopting the 2015 Tax Levy
2. Resolution 8331 Adopting the 2015 Budgets for All Funds
B. 7:00 pm Public Hearing- Resolution 8338, a Resolution to Consider Approval
of a Residential Kennel License located at 2228 Hillview Road
C. Resolution 8332. Approving the Hiring of Jennifer Fulton to the Position of
Police Support Specialist
D. Resolution 8339, Setting the 2015 City Council Meeting Dates, Council/Staff
Retreat and the 2015 Town Hall Meeting
E. Resolution 8340, Approving Various Appointments to City Commissions and
Committees
F. Resolution 8341, Approving a Revised Job Description and Authorization to
Advertise for the Public Works Director
G. Resolution 8342, Approving Public Work Supervisor Don Peterson as Interim
Public Works Director
H. Resolution 8343, Approval of the purchase 2- Post Rotary TL07 Surface
Mounted Electric-Hydraulic Lift
I. Resolution 8347, Authorizing Preparation of Feasibility Report for Mustang
Drive Pavement Rehabilitation and Drainage Improvements Project
J. Resolution 8348, Authorizing Professional Engineering Design and Preparation
of Bidding Documents for Silver View Park Trail Rehabilitation
December 8, 2014
City Council Agenda
Page 2
8. CONSENT AGENDA
A. Resolution 8333 Approving a Lease for the Chocolate Company at the Mounds
View Community Center
B. Resolution 8334 Renewing a Five-Year Agreement with Northeast Youth and
Family Services
C. Resolution 8335 Renewing the Ramsey County Geographic Information
Systems (GIS) Users Group Joint Powers Agreement (JPA) through December
31, 2017
D. Resolution 8336, Approving the 2015 SCORE Recycling Grant Request to
Ramsey County
E. Resolution 8337, Approving the Recording Secretary Service Agreement with
TimeSaver Off Site Secretarial, Inc.
F. Set a Public Hearing for Monday, January 12, 2015 at 7:00pm for the
Consideration of a Conditional Use Permit to add 2 apartments to the 4-plex at
2109 Hillview Road
G. Resolution 8344, Authorizing Metro Elevator, Inc. to Repair City Hall Elevator
H. Resolution 8345, Authorizing Stantec Consulting Services Inc. to Perform
Professional Engineering Design Services and Prepare Bidding Documents for
Groveland Lift Station Rehabilitation
I. Resolution 8346, Accepting Work for the 2013 Street and Utility Improvement
Project - Area F and Authorizing Final Payment to Northwest Asphalt, Inc.
J. Resolution 8349, Approving a Step/Wage Increase for City Administrator
James Ericson
K. Resolution 8350, Approving the Anoka County Fire Protesction Joint Powers
Agreement
9. JUST AND CORRECT CLAIMS
10. APPROVAL OF MINUTES
A. October 27, 2014, City Council Minutes
11. REPORTS
A. Reports of Mayor and Council
B. Reports of Staff
C. Reports of City Attorney
12. Next Council Work Session: Monday, January 5, 2015, following Special City Council
Meeting
Next Council Meeting: Special City Council Meeting, Monday, January 5, 2015,
at 7pm
13. ADJOURNMENT
Item No: 7.A.1.
Meeting Date: December 8, 2014
Type of Business: Council Business
Administrator Review: _____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Mark Beer, Finance Director
Item Title/Subject: Resolution 8330 Adopting the 2015 Property Tax Levy
Attached is Resolution 8330 adopting the 2015 property tax levy. The Truth-in-taxation meeting was held
on December 1, 2014 and the public had an opportunity to comment. The City Council has proposed a
levy increase of 2%.
The City Council may adopt the tax levy on December 8th or schedule an additional meeting if necessary
to adopt it no later than December 27, 2014.
Staff recommends that the City Council adopt resolution 8330 adopting the 2015 property tax levy.
Respectfully submitted,
________________________
Mark Beer
RESOLUTION NO. 8330
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
Adopting the 2015 Property Tax Levy
WHEREAS, the City Council has conducted numerous meetings and has made available detailed copies of
the proposed 2015 Budget; and
WHEREAS, the City Council provided the public an opportunity to speak at the Truth in Taxation meeting on
December 1, 2014 to take comment on the proposed 2015 tax levy; and
WHEREAS, when the Fire Improvement Bonds of 2005 were issued, the debt service was scheduled to be
$98,088, however due to changes in the allocation of costs between participating cities, Mounds View’s
actual 2015 cost on said bonds will be $101,704; and
WHEREAS, when the Fire Equipment Certificates of 2011 were issued, the debt service was scheduled to
be $52,138, however due to changes in the allocation of costs between participating cities, Mounds View’s
actual 2015 cost on said bonds will be $56,635.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that the following
property tax levy for 2015 is hereby approved:
General Fund base levy $ 3,665,826
Fire Bonds of 2005 levy 101,704
Fire Equipment Certificates of 2011 levy 56,635
PERA rate increase levy 39,145
Police Referendum market value levy 187,000
Total General Fund property tax levy $ 4,050,310
Street Improvement Capital Projects Fund levy $ 300,000
Total Property Tax Levy $ 4,350,310
and the City Administrator is hereby directed to notify Ramsey County and the State of Minnesota of said
2015 property tax levy.
Said resolution was declared to have been duly passed and adopted this 8th day of December, 2014.
__________________________
Joe Flaherty, Mayor
ATTEST:
__________________________
Jim Ericson, City Administrator
(SEAL)
CITY OF MOUNDS VIEW, MINNESOTA
Combined 2015 Budget All Funds
Special Debt Capital Total Total
General Revenue Service Projects Government Enterprise All
Fund Funds Funds Funds Funds Funds Funds
Revenues:
Property taxes 4,050,310$ -$ -$ 300,000$ 4,350,310$ -$ 4,350,310$
Tax increments - 1,625,020 - - 1,625,020 - 1,625,020
All other taxes 341,000 118,000 - 255,000 714,000 - 714,000
Special assessments - - - 20,000 20,000 50,000 70,000
Licenses & permits 176,842 - - - 176,842 - 176,842
Intergovernmental:
State categorical aid 878,027 - - 315,000 1,193,027 - 1,193,027
County grants - 31,877 - - 31,877 - 31,877
Other local govt.70,000 23,000 - - 93,000 - 93,000
Charges for services:
Culture and recreation - 216,457 - - 216,457 - 216,457
Utility service charges - - - - - 2,771,862 2,771,862
Miscellaneous 19,215 - - - 19,215 1,000 20,215
Fines 41,000 6,300 - - 47,300 - 47,300
Investment income 125,000 5,800 800 79,000 210,600 47,300 257,900
Miscellaneous:
Other 256,345 2,650 - 6,000 264,995 - 264,995
Total revenues 5,957,739$ 2,029,104$ 800$ 975,000$ 8,962,643$ 2,870,162$ 11,832,805$
1
CITY OF MOUNDS VIEW, MINNESOTA
Combined 2015 Budget All Funds
Special Debt Capital Total Total
General Revenue Service Projects Government Enterprise All
Fund Funds Funds Funds Funds Funds Funds
Expenditures:
General government:
Personal services 527,817 - - - 527,817 - 527,817
Supplies 43,025 - - - 43,025 - 43,025
Contractual services 279,054 - - 279,054 - 279,054
Capital outlay 36,000 - - 36,000 - 36,000
Public safety
Personal services 2,207,923 - - - 2,207,923 - 2,207,923
Supplies 91,745 7,900 - - 99,645 - 99,645
Contractual services 818,227 1,550 - 4,500 824,277 - 824,277
Capital outlay 58,325 25,000 - 65,000 148,325 - 148,325
Public works
Personal services 498,510 - - - 498,510 832,548 1,331,058
Supplies 148,925 - - - 148,925 127,305 276,230
Contractual services 180,284 - - - 180,284 1,473,760 1,654,044
Depreciation - - - - - 444,000 444,000
Capital outlay 13,950 - - 2,901,463 2,915,413 1,244,250 4,159,663
Sanitation
Personal services - 12,588 - - 12,588 - 12,588
Supplies - 3,000 - - 3,000 - 3,000
Contractual services - 16,289 - - 16,289 - 16,289
Culture and recreation:
Personal services 204,242 150,418 - - 354,660 - 354,660
Supplies 57,430 21,170 - - 78,600 - 78,600
Contractual services 257,355 389,448 - - 646,803 - 646,803
Capital outlay - - - 675,500 675,500 - 675,500
Community & Economic development
Personal services 346,991 75,351 - - 422,342 - 422,342
Supplies 3,138 330 - - 3,468 - 3,468
Contractual services 23,004 1,386,564 - - 1,409,568 - 1,409,568
Capital outlay - 1,050,000 - - 1,050,000 - 1,050,000
Miscellaneous
Personal services 6,500 - - - 6,500 - 6,500
Contractual services 73,378 - - - 73,378 - 73,378
Debt principal 115,789 - 225,000 - 340,789 - 340,789
Interest and fiscal charges 35,010 - 5,694 - 40,704 - 40,704
Total expenditures 6,026,622 3,139,608 230,694 3,646,463 13,043,387 4,121,863 17,165,250
Surplus of revenues over
(under) expenditures and (68,883) (1,110,504) (229,894) (2,671,463) (4,080,744) (1,251,701) (5,332,445)
Other financing sources (uses)
Transfers in 159,005 261,820 - 582,122 1,002,947 210,000 1,212,947
Transfers out (340,122) (81,820) - (231,000) (652,942) (560,005) (1,212,947)
Total other financing sources (uses)(181,117) 180,000 - 351,122 350,005 (350,005) -
Net change in fund balance
or net assets (250,000) (930,504) (229,894) (2,320,341) (3,730,739) (1,601,706) (5,332,445)
Add back capital outlay & debt principal - - - - - 1,244,250 1,244,250
Fund balance, January 1:9,280,219 2,130,499 334,301 7,918,741 19,663,760 11,074,239 30,737,999
Fund balance, December 31 9,030,219 1,199,995 104,407 5,598,400 15,933,021 10,716,783 26,649,804
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City of Mounds View
2015 Budget Summary
2011 2012 2013 2014 2015 Change from 2014
General Fund:Actual Actual Actual Budget Request Dollar Percent
Revenues:
Property taxes - Base levy 3,135,624 3,355,230 3,328,796 3,399,719 3,665,826 266,107 7.83%
Special tax levies, Bonds 93,885 93,734 144,627 156,348 158,339 1,991 1.27%
Special tax levies, Operations 235,145 229,145 220,145 217,145 226,145 9,000 4.14%
Franchise tax 241,289 219,581 259,070 253,000 255,000 2,000 0.79%
Other taxes 221,001 204,492 190,180 30,000 30,000 - 0.00%
Hotel/motel tax 53,516 54,088 60,364 53,000 56,000 3,000 5.66%
Licenses and permits 172,841 162,954 210,773 178,342 176,842 (1,500) -0.84%
Intergovernmental 575,178 587,641 642,900 356,671 948,027 591,356 165.80%
Charges for services 20,533 27,856 24,141 20,215 19,215 (1,000) -4.95%
Fines & forfeitures 39,970 52,054 40,754 39,300 41,000 1,700 4.33%
Interest 224,063 116,056 (315,747) 150,000 125,000 (25,000) -16.67%
Miscellaneous 241,507 308,678 385,794 250,716 256,345 5,629 2.25%
Transfers:
Special Projects Fund - - - 90,000 - (90,000) -100.00%
Police Grants Fund 12,531 - - - - - 0.00%
DARE Fund 3,000 - - - - - 0.00%
Water Fund 63,505 65,410 67,372 69,393 71,475 2,082 3.00%
Sewer Fund 50,298 51,807 53,361 54,962 56,611 1,649 3.00%
Storm Water Fund - 6,756 6,959 7,168 7,383 215 3.00%
Street Light Fund 2,252 2,320 2,390 2,462 2,536 74 3.01%
Levy Reduction Fund 6,472,060 - - - - - 0.00%
Vehicle & Equipment Fund 175,142 11,340 23,736 81,600 21,000 (60,600) -74.26%
Bond sales 235,116 - - - - - 0.00%
Total revenues 12,268,456 5,549,142 5,345,615 5,410,041 6,116,744 706,703 13.06%
Expenditures:
Legislative Services:
City Council 43,734 43,857 42,644 51,643 53,153 1,510 2.92%
Advisory Commissions 4,877 7,600 8,117 10,150 15,100 4,950 48.77%
Subtotal 48,611 51,457 50,761 61,793 68,253 6,460 10.45%
Administrative Services:
City Administrator 212,775 228,701 233,463 240,190 276,630 36,440 15.17%
Elections 15,680 38,205 19,955 56,000 59,200 3,200 5.71%
Finance 243,859 238,066 215,857 229,098 245,969 16,871 7.36%
Central Services 190,839 176,248 200,970 236,066 235,844 (222) -0.09%
Subtotal 663,153 681,220 670,245 761,354 817,643 56,289 7.39%
Community Development 384,920 310,907 323,696 378,693 373,133 (5,560) -1.47%
Police 2,282,169 2,407,178 2,493,219 2,534,336 2,761,401 227,065 8.96%
Fire 618,569 448,980 441,466 525,337 565,618 40,281 7.67%
Public Works Administration 120,094 124,505 129,700 137,314 142,129 4,815 3.51%
Parks, Recreation & Forestry:
Recreation 103,626 95,432 101,502 107,200 112,600 5,400 5.04%
Parks 298,550 319,774 313,628 354,673 319,170 (35,503) -10.01%
Forestry 53,650 53,757 3,744 97,000 87,257 (9,743) -10.04%
Subtotal 455,826 468,963 418,874 558,873 519,027 (39,846) -7.13%
Fleet Services:
Building & Grounds Mtnce 133,369 131,736 137,025 132,781 142,792 10,011 7.54%
Vehicle & Equipment Mtnce 94,490 93,798 89,806 105,381 113,379 7,998 7.59%
Subtotal 227,859 225,534 226,831 238,162 256,171 18,009 7.56%
Streets:
Pavement Management 330,377 197,578 188,103 215,200 228,476 13,276 6.17%
Snow & Ice Control 113,452 115,928 142,796 147,933 149,469 1,536 1.04%
Sign Maintenance 32,308 35,356 38,861 41,377 65,424 24,047 58.12%
Subtotal 476,137 348,862 369,760 404,510 443,369 38,859 9.61%
Other
Convention & Visitor's Bureau 50,840 51,384 57,346 50,350 53,200 2,850 5.66%
Social Service Coordination 18,661 19,221 19,548 19,763 20,178 415 2.10%
Miscellaneous/contingency 3,274 3,176 4,877 6,500 6,500 - 0.00%
Transfers to other funds 245,000 245,000 235,000 270,000 340,122 70,122 25.97%
Debt service - Fire Bonds - - - - - - 0.00%
Subtotal 317,775 318,781 316,771 346,613 420,000 73,387 21.17%
Total expenditures 5,595,113 5,386,387 5,441,323 5,946,985 6,366,744 419,759 7.06%
Net change in fund balance 6,673,343 162,755 (95,708) (536,944) (250,000) 286,944
Beginning Fund Balance 2,820,036 9,493,378 9,656,133 9,560,425 9,023,481
Ending Fund Balance 9,493,378 9,656,133 9,560,425 9,023,481 8,773,481 286,944
4
CITY OF MOUNDS VIEW, MINNESOTA
Special Revenue Funds 2015 Budgets
Combining Statement of Revenues and Expenditures
and Net Changes in Fund Balances
Economic
Cable Development Community
Television DARE Forfeiture Authority Center
Revenues:
Taxes 118,000 - - - -
Intergovernmental:
County grants - - - - -
Other local govt.- - - - -
Charges for services:
Culture and recreation - - - - 216,457
Miscellaneous:
Fines - 800 5,500 - -
Investment income - - - - 1,000
Other 2,400 - - - -
Total revenues 120,400 800 5,500 - 217,457
Expenditures:
Public safety
Supplies - - 7,900 - -
Contractual services - 50 1,500 - -
Capital outlay - - 25,000 - -
Sanitation
Personal services - - - - -
Supplies - - - - -
Contractual services - - - - -
Culture and recreation:
Personal services 86,844 - - - 59,791
Supplies 4,500 - - - 13,670
Contractual services 46,791 - - - 325,890
Capital outlay - - - - -
Economic development
Personal services - - - 75,351 -
Supplies - - - 330 -
Contractual services - - - 16,139 -
Capital outlay - - - - -
Total expenditures 138,135 50 34,400 91,820 399,351
Surplus of revenues over
(under) expenditures (17,735) 750 (28,900) (91,820) (181,894)
Other financing sources (uses)
Transfers in - - - 91,820 170,000
Transfers out - - - - -
Total other financing sources (uses)- - - 91,820 170,000
Net change in fund balance (17,735) 750 (28,900) - (11,894)
Fund balance, January 1:313,010 4,499 49,694 48,748 118,801
Fund balance, December 31 295,275 5,249 20,794 48,748 106,907
5
Lakeside Recycling TIF TIF
Park Grant District #2 District #5 2015 2014
- - 167,760 1,457,260 1,743,020 1,992,634
- 31,877 - - 31,877 25,211
23,000 - - - 23,000 21,216
- - - - 216,457 206,090
- - - - 6,300 6,300
300 - 500 4,000 5,800 12,050
250 - - - 2,650 2,650
23,550 31,877 168,260 1,461,260 2,029,104 2,266,151
- - - - 7,900 13,850
- - - - 1,550 1,650
- - - - 25,000 -
- 12,588 - - 12,588 12,834
- 3,000 - - 3,000 -
- 16,289 - - 16,289 12,377
3,783 - - - 150,418 144,112
3,000 - - - 21,170 15,950
16,767 - - - 389,448 367,580
- - - - - 4,000
- - - - 75,351 80,735
- - - - 330 360
- - 2,000 1,368,425 1,386,564 1,677,864
- - 1,050,000 - 1,050,000 1,050,000
23,550 31,877 1,052,000 1,368,425 3,139,608 3,381,312
- - (883,740) 92,835 (1,110,504) (1,115,161)
- - - - 261,820 437,736
- - (8,957) (72,863) (81,820) (267,736)
- - (8,957) (72,863) 180,000 170,000
- - (892,697) 19,972 (930,504) (945,161)
(3,661) 15,010 880,220 704,178 2,130,499 3,391,015
(3,661) 15,010 (12,477) 724,150 1,199,995 2,445,854
Total
6
CITY OF MOUNDS VIEW, MINNESOTA
Debt Service Funds 2015 Budgets
Combining Statement of Revenues and Expenditures
GO
Improv.
Bonds
2004A 2015 2014
Revenue:
Taxes:
Property taxes - - 191,798
Spec assess current - - 25,652
Miscellaneous:
Investment income 800 800 1,600
Total revenue 800 800 219,050
Expenditures:
Debt service:
Principal 225,000 225,000 240,000
Interest 4,219 4,219 17,078
Paying agent fees 475 475 475
Continuing disclosure fees 1,000 1,000 1,000
Total expenditures 230,694 230,694 258,553
Surplus of revenue
over (under) expenditures (229,894) (229,894) (39,503)
Net change in fund balance (229,894) (229,894) (39,503)
Fund balance, January 1 334,301 334,301 306,807
Fund balance, December 31 104,407 104,407 267,304
Total
7
CITY OF MOUNDS VIEW, MINNESOTA
Capital Project Funds 2015 Budgets
Combining Statement of Revenues and Expenditures
Park Vehicle and Special Street
Dedication Equipment Projects Improvement 2015 2014
Revenue:
Taxes -$ -$ -$ 300,000$ 300,000$ 300,000$
Franchise fees - - - 255,000 255,000 253,000
Special assessments - - - 20,000 20,000 20,000
Intergovernmental:
State - - - 315,000 315,000 315,000
Miscellaneous:
Investment income 2,000 - 2,000 75,000 79,000 84,000
Other 6,000 - - - 6,000 6,000
Total revenue 8,000 - 2,000 965,000 975,000 978,000
Expenditures:
General government - - - - - 686,000
Public safety - 65,000 4,500 - 69,500 220,000
Streets and highways - - 200,000 2,701,463 2,901,463 2,176,000
Culture and recreation 347,500 115,000 213,000 - 675,500 78,600
Total expenditures 347,500 180,000 417,500 2,701,463 3,646,463 3,160,600
Excess (deficiency) of revenue
over expenditures (339,500) (180,000) (415,500) (1,736,463) (2,671,463) (2,182,600)
Other financing sources (uses)
Operating transfers
Transfers in - 292,000 50,122 240,000 582,122 512,000
Transfers out - (231,000) - - (231,000) (243,600)
Total other financing
sources (uses)- 61,000 50,122 240,000 351,122 268,400
Net change in fund balance (339,500) (119,000) (365,378) (1,496,463) (2,320,341) (1,914,200)
Fund balance, January 1 210,822 1,443,118 (47,977) 6,312,778 7,918,741 9,832,941
Fund balance, December 31 (128,678)$ 1,324,118$ (413,355)$ 4,816,315$ 5,598,400$ 7,918,741$
Total Budget
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CITY OF MOUNDS VIEW, MINNESOTA
Enterprise Funds 2015 Budgets
Combining Statement of Revenues and Expenses
Sanitary Street Storm
Water Sewer Lighting Water 2015 2014
Operating revenue:
Operating revenues 997,974 1,416,821 92,067 265,000 2,771,862 2,523,645
Special assessments 50,000 - - - 50,000 50,000
Connection charges 1,000 - - - 1,000 300
Other income - - - - - 1,000
Total operating revenue 1,048,974 1,416,821 92,067 265,000 2,822,862 2,574,945
Operating expenses:
Personal services 351,239 350,953 8,259 122,097 832,548 735,151
Supplies 66,385 36,354 1,000 23,566 127,305 138,190
Contractual services 207,458 111,827 3,900 81,191 404,376 394,981
Electricity & gas 115,000 2,300 90,000 - 207,300 187,100
Disposal charges - 832,084 - - 832,084 822,568
Contingency 15,000 15,000 - - 30,000 30,000
Depreciation 245,000 167,000 - 32,000 444,000 439,000
Capital outlays 316,750 614,750 - 312,750 1,244,250 918,250
Total operating expenses 1,316,832 2,130,268 103,159 571,604 4,121,863 3,665,240
Net operating income (loss)(267,858) (713,447) (11,092) (306,604) (1,299,001) (1,090,295)
Non-operating revenue (expenses):
Investment income 1,000 30,000 1,300 15,000 47,300 57,300
Bond fees / discounts - - - - - (1,200)
Total non-operating 1,000 30,000 1,300 15,000 47,300 56,100
Transfers
Transfers in - - - 210,000 210,000 -
Transfers out (154,475) (249,611) (2,536) (153,383) (560,005) (545,985)
Revenues over (under) expenditures (421,333) (933,058) (12,328) (234,987) (1,601,706) (1,580,180)
Add back:
Capital outlays 316,750 614,750 - 312,750 1,244,250 918,250
Principal on debt - - - - - -
Net income (loss)(104,583) (318,308) (12,328) 77,763 (357,456) (661,930)
Net assets (deficit), January 1 3,943,598 3,989,814 111,285 3,029,543 11,074,239 11,923,080
Net assets (deficit), December 31 3,839,015$ 3,671,506$ 98,957$ 3,107,306$ 10,716,783$ 11,261,150$
Total
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Item No.: 7.A.2.
Meeting Date: December 8, 2014 Type of Business: Council Business
Administrator Review: _____
City of Mounds View Staff Report To: Honorable Mayor and City Council
From: Mark Beer, Finance Director Item Title: Resolution 8331 Ad opting the 2015 Budgets for All Funds
Attached is Resolution 8331 and summaries of the 2015 General Fund, Special Revenue Funds, Debt Service Funds, Capital Projects Funds, and Enterprise Funds budgets. Respectfully submitted, ______________________ Mark Beer
RESOLUTION NO. 8331
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY STATE OF MINNESOTA
ADOPTING THE 2015 BUDGETS FOR ALL FUNDS WHEREAS, the City Council conducted numerous meetings and made available detailed budgets at City Hall and on the City’s website for the 2015 budgets for all funds; and
WHEREAS, the City Council has considered said budgets. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that the following appropriations for the calendar year 2015 are hereby approved:
GENERAL FUND: Amount
City Council $ 53,153
Advisory Commissions 15,100
City Administrator 276,630
Elections 59,200
Finance 245,969
Central Services 235,844
Community Development 373,133
Police 2,761,401
Fire 414,819
Public Works Administration 142,129
Streets 443,369
Fleet management 113,379
Building maintenance 142,792
Recreation 112,600
Parks & Athletic Fields 319,170
Forestry 87,257
Convention & Visitors 53,200
Social services 20,178
Contingency 0
Fitness Program 6,500
Transfer to EDA Fund 10,000
Transfer to Special Projects Fund 50,122
Transfer to Vehicle Fund 110,000
Transfer to Community Center 170,000
Debt Service, Fire Department 150,799
Total General Fund $6,366,744
Resolution 8331
Page 2
FUND: Amount Cable TV $ 138,135 DARE 50 Forfeiture 34,400 Economic Development 91,820 Community Center 399,351 Lakeside Park 23,550 Recycling grant 31,877 TIF District #2 1,060,957 TIF District #5 1,441,288 Debt Service GO Bonds of 04A 230,694 Park Dedication Fund 347,500 Vehicle & equipment 411,000 Special Projects Fund 417,500 Street Improvement Fund 2,701,463 Water 1,471,307 Wastewater 2,379,879 Street Lighting 105,695 Surface Water 724,987 TOTAL ALL FUNDS $18,378,197 BE IT FURTHER RESOLVED, that, summaries of the 2015 budget shall be incorporated with and included as part of this resolution as Attachment A. Passed and adopted this 8th day of December, 2014.
________________________________
Joe Flaherty, Mayor
ATTEST:
________________________________
Jim Ericson, City Administrator
(SEAL)
Item No: 07B
Meeting Date: December 8, 2014
Type of Business: CB
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Public Hearing, Resolution 8338, a Resolution to Consider a
Residential Kennel License Located at 2228 Hillview Road
Background
Benjamin Strehlo is a renting house, owned Mark Hagemann and Christine Coderre, at
2228 Hillview Road. Mr. Strehlo has three (3) dogs at the property and is requesting
approval for a Residential Kennel License. The breeds of all three (3) dogs are
American Pitbulls. All three (3) dogs are current on their rabies shots and have been
licensed. This property is also fenced.
Discussion
On August 25, 2014, the Mounds View City Council approved Ordinance 890
(attached), which revised the requirements for obtaining a kennel license by not
requiring residents to present a petition, but instead to have Staff send a public hearing
notice to property owners or those occupying the land within five hundred feet (500’)
radius at least ten (10) days before the public hearing. The City sent notices of this
public hearing to residents within 500 feet radius of 2228 Hillview Road fifteen (15) days
prior to this public hearing. In addition, Mr. Strehlo did receive written permission from
the property owner, allowing him to have three (3) dogs at this property. This written
permission will be attached to their kennel license on file with the City.
Recommendation
Staff recommends opening the public hearing for public comment, and consider
Resolution 8338 for approval. If approved, this license will expire on June 30, 2015.
Respectfully submitted,
____________________
Desaree Crane
RESOLUTION NO. 8338
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING A RESIDENTIAL KENNEL LICENSE LOCATED AT
2228 HILLVIEW ROAD
WHEREAS, Benjamin Strehlo has applied for a Residential Kennel License
located at 2228 Hillview Road; and
WHEREAS, Benjamin Strehlo currently owns three (3) dogs; and
WHEREAS, the dogs are licensed with the City in accordance with the Mounds
View City Code, and the property is currently fenced; and
WHEREAS, the appropriate paperwork and fees have been submitted to the
City; and
WHEREAS, Mr. Strehlo is renting the property located at 2228 Hillview Road and
submitted written permission from the landowners, Mark Hagemann and Christine
Coderre, giving Mr. Strehlo permission to have all three (3) dogs; and
WHEREAS, in accordance with Ordinance 890, the City sent public hearing
notices to registered landowners or those occupying the land within five hundred feet
(500’) radius of 2228 Hillview Road; and
WHEREAS, this license will expire on June 30, 2015.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council
does grant a Residential Kennel License to Benjamin Strehlo located at 2228 Hillview
Road.
NOW, THEREFORE, BE IT FURTHER RESOLVED that this license will expire
on June 30, 2015.
Adopted this 8th day of December, 2014.
__________________________________
Joe Flaherty, Mayor
ATTEST: ________________________________
James Ericson, City Administrator
(seal)
Item No: 7C
Meeting Date: December 8, 2014
Type of Business: Council Business
Administrator Review : ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Thomas Kinney, Chief of Police
Item Title/Subject: Report and Resolution 8332 for Approval to Hire Jennifer
Fulton as a Police Support Specialist
Introduction:
The police support specialist position oversees the administrative functions of the police department
focusing on the maintenance of all police records, reports and documents. The position serves as
the initial point of contact for the general public whether in person or by phone. The position also
provides members of the public with the proper referral for services needed. In addition, the position
serves as the Terminal Agency Coordinator (TAC) which is responsible for compliance with all state
and federal requirements for criminal justice records management maintenance and submissions.
Discussion:
Linda Meyer, the previous police support specialist, retired as of October 31, 2014. The police civil
service commission approved the hiring process and revised the job description for this position on
July 23, 2014. The commission has reviewed and certified the following top three candidates for the
position:
1. Jennifer Fulton
2. Nomanda Weinke
3. Kelly Johnson
The top candidate has successfully completed a review of their past training and experience, an oral
interview and a complete background investigation. This candidate has previous employment
experience with other law enforcement agencies, which should enable a smooth transition to the
duties of a support specialist. The Police Chief has met with this candidate and recommends
Jennifer Fulton be appointed to the position. On November 26, 2014, the Police Civil Service
Commission also approved the recommendation to hire Jennifer Fulton as the next police support
specialist.
Recommendation:
Staff recommends the city council approve resolution 8332 for the hiring of Jennifer Fulton to the
position of police support specialist effective December 15, 2014.
Respectfully Submitted,
__________________
Thomas Kinney
Chief of Police
RESOLUTION NO. 8332
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING THE HIRING OF JENNIFER FULTON TO THE POSITION OF
POLICE SUPPORT SPECIALIST
WHEREAS, the police support specialist oversees the administrative functions of the
police department focusing on maintaining all police records, reports and documents; and
WHEREAS, the police support specialist serves as the initial point of contact for the
general public when requesting service in person or phone and also serves as the Terminal
Agency Coordinator (TAC) for state and federal compliance with criminal justice records
management; and
WHEREAS, the police support specialist position became vacant due to the
retirement of Linda Meyer on October 31, 2014; and
WHEREAS, the candidates were evaluated on training and experience, an oral
interview and a complete background investigation; and
WHEREAS, the police civil service commission certified the top three names on the
eligibility list and recommended candidate Jennifer Fulton be hired as the police support
specialist; and
WHEREAS, staff on the police department, including the police chief, have met with
Jennifer Fulton and recommend that she be appointed to the position of police support
specialist.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View, Ramsey County, Minnesota to approve the hiring of Jennifer Fulton to the position of
police support specialist at the step one starting wage of $21.33/hour (2014 rate) with an
effective date of December 15, 2014.
Adopted this 8th day of December 2014.
____________________________________
Joe Flaherty, Mayor
ATTEST: ____________________________________
Jim Ericson, City Administrator
(seal)
Item No: 07D
Meeting Date: December 8, 2014
Type of Business: CB
Administrator Review : ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Resolution 8339, Setting the 2015 City Council Meeting
Dates, Council/Staff Retreat, and the Town Hall Meeting
REVISED AS OF 12-08-2014 AT 1:45PM
Discussion:
Based on the Council’s schedule of conducting meetings, Work Sessions are normally
scheduled for the first Monday of each month and Council meetings on the second and
fourth Mondays of each month. Attached is a proposed list of Work Session and City
Council Meeting dates for 2015 (Exhibit A).
The following legal holidays fall on dates that would otherwise be considered Council
Meetings: Memorial Day (May 25, 2015) and Labor Day (September 7, 2015). For these
dates, the schedule reflects a Tuesday.
In addition to setting the official calendar, the Council/Staff Retreat and the Town Hall
Meeting will need to be scheduled for 2015. Last year, the Staff/Council Retreat was
scheduled on a Tuesday (Feb 11th). If the City Council wishes to continue having the
Staff/Council Retreat on a Tuesday in February, then the following Tuesday dates in
February are available: February 3rd or February 10th. Please be advised that City Hall is
closed on Monday, February 16th, in observance of President’s Day, and therefore the
regular scheduled Streets and Utilities Committee was rescheduled to Tuesday, February
17th. In the past, the Council/Staff Retreat was located at the Mounds View Community
Center from 6pm to 10pm.
In regard to the Town Hall Meeting, Staff recommends scheduling the meeting for Monday,
March 30, 2015, at 6pm. This is a 5th Monday of the month. Scheduling the Town Meeting
on March 30th will allow enough time for Staff to prepare a presentation from the decisions
made during the Council/Staff retreat. Town Hall Meeting will be located at Mounds View
City Hall, starting a 6pm.
Recommendation:
Please advise Staff on which dates would work best for the Council/Staff Retreat. Staff will
add the Council/Staff Retreat date to Exhibit A of Resolution 8339 after this meeting.
Respectfully Submitted,
_____________________________
Desaree Crane
RESOLUTION NO. 8339
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION SETTING THE 2015 CITY COUNCIL MEETING DATES, 2015 COUNCIL/STAFF
RETREAT, AND THE 2015 TOWN HALL MEETING
WHEREAS, the City’s Charter states that the City Council shall meet regularly at least twice
monthly as they may designate by ordinance; and
WHEREAS, Chapter 105 of the Mounds View City Code states that regular meetings of the
City Council shall be held on the second and fourth Monday of every month at 7:00 p.m.; and
WHEREAS, the City Council has traditionally scheduled Work Sessions on the first Monday of
the month; and
WHEREAS, the City’s Code further states that if that Monday is a legal holiday, then the
meeting shall be canceled or held on another date and time; and
WHEREAS, in accordance with the City Code, these meetings dates have been
rescheduled as shown in Exhibit A; and
WHEREAS, the Mounds View City Council has scheduled the 2015 Council/Staff Retreat
and the 2015 Town Hall Meeting as shown in Exhibit A.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby
establish the Official City of Mounds View City Council Meeting Calendar for the year 2015 as shown
in Exhibit A and that unless otherwise posted, all City Council meetings are to begin at 7:00 pm.
Adopted this 8th day of December, 2014.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(seal)
EXHIBIT A
WORK SESSIONS COUNCIL MEETINGS
January 5, 2015 January 5, 2015 *
January 12, 2015
January 26, 2015
February 2, 2015 February 9, 2015
_______________**
February 23, 2015
March 2, 2015 March 9, 2015
March 23, 2015
March 30, 2015***
April 6, 2015 April 13, 2015
April 27, 2015
May 4, 2015 May 11, 2015
May 26, 2015 (Tuesday)
June 1, 2015 June 8, 2015
June 22, 2015
July 6, 2015 July 1513, 2015
July 27, 2015
August 3, 2015 August 10, 2015
August 24, 2015
September 8, 2015 (Tuesday) September 14, 2015
September 28, 2015
October 5, 2015 October 12, 2015
October 26, 2015
November 2, 2015 November 9, 2015
November 23, 2015
December 7, 2015 December 7, 2015****
December 14, 2015
December 28, 2015
* Special City Council Meeting – Oaths of Office for the City Council
** ____________, Council/Staff Retreat, 6pm
*** March 30, 2015, Town Hall Meeting, 6pm
****December 7, 2015, Special City Council Meeting – Truth in Taxation, 6pm, Mounds View City Hall
Item No: 07E
Meeting Date: December 8, 2014
Type of Business: CB
Administrator Review : ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Resolution 8340, Approving Various Appointments to the City’s Boards,
Commissions, and Committees
Background:
The Park, Recreation and Forestry Commission, Planning Commission, Police Civil Service, and the
Streets and Utilities Committee have term seats, which will expire on December 31, 2014.
Parks, Recreation and Forestry Commission
Dave Long
Gerald Arel
Dale Aukee
Vacant Seat (seat expiration December 31, 2016)
Planning Commission
Gary Stevenson
Julianne Love
Jessica Birken
Police Civil Service Commission
Virgil Dean Beyer
Timothy Ramacher
Streets and Utilities Committee
Tony Hoffman
Gary Rundle
Discussion:
Parks, Recreation and Forestry Commission: Staff received four (4) reappointment applications:
Dave Long, Gerald Arel, Dale Aukee, and Steven
Roste. The Park, Recreation and Forestry
Commission recommended reappointing Dave
Long, Gerald Arel, and Dale Aukee. Steven Roste
is new to this Commission, and would be filling the
vacant seat, which would expire on December 31,
2016. This Commission recommended Mr. Roste to
the two (2) year term. Also, at the last Park,
Recreation and Forestry Commission Meeting, the
Commission reappointed Dale Aukee as Chair. If
these appointments are approved by the City
Council, then all nine (9) seats will be filled.
Item 07E
December 8, 2014
Page 2
Planning Commission: Staff received applications from Gary Stevenson, Julianne Love, Jessica
Birken, Steven Roste and Royal Dahlstrom. The Planning Commission
recommended reappointing Gary Stevenson, Julianne Love, and Jessica
Birken.
Police Civil Service Commission: Staff received applications from Virgil Dean Beyer and Timothy
Ramacher. Both applicants were recommended by the Police
Civil Service Commission. However, the Commission requests
that Mr. Ramacher apply for a two (2) year term to help assist in
staggering the seat expiration dates.
Streets and Utilities Committee: Staff received one reappointment application from Gary Rundle.
This Committee does not want to make recommendations for
appointments to the City Council. If Mr. Rundle is approved, then
there will be two (2) vacant seats on this Committee, effective
January 1st.
Recommendation:
Attached are all the submitted applications to these Commissions/Committees. It is recommended that
the City Council consider these applications, and approve appointments to their respective commission
and committees. Attached is Resolution 8340 for your consideration.
Respectfully submitted,
_____________________
Desaree Crane
RESOLUTION NO. 8340
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPOINTING MEMBERS TO VARIOUS MOUNDS VIEW
COMMISSIONS AND COMMITTEES
WHEREAS, Mounds View Board, Commission and Committees consist of members
appointed by the City Council; and
WHEREAS, there will be vacant seats effective December 31, 2014, in the Park and
Recreation and Forestry Commission, Planning Commission, Police Civil Service
Commission, and the Streets and Utilities Committee.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Mounds View, Ramsey
County, Minnesota, as follows:
1. The City Council does hereby approve the following Mounds View residents to
serve on the Parks and Recreation and Forestry Commission:
Name Term Expiration (3-Year Term)
Gerald Arel December 31, 2017
Dale Aukee December 31, 2017
Steve Roste December 31, 2016 (2-Year Term)
The City Council also hereby approves Dale Aukee as Chairperson for the
Parks, Recreation and Forestry Commission.
2. The City Council does hereby approve the following Mounds View residents to
serve on the Planning Commission:
Name Term Expiration (3-Year Term)
Jessica Birken December 31, 2017
Julianne Love December 31, 2017
Gary Stevenson December 31, 2017
3. The City Council does herby approve the following Mounds View residents to
serve on the Police Civil Service Commission:
Name Term Expiration (3-Year Term)
Virgil Dean Beyer December 31, 2017
Timothy Ramacher December 31, 2016 (2-Year Term)
Resolution 8340
Page 2
4. The City Council does hereby approve the following Mounds View resident to
serve on the Streets and Utilities Committee:
Name Term Expiration (3-Year Term)
Gary Rundle December 31, 2017
Adopted this 8th day of December, 2014.
_____________________________
Joe Flaherty, Mayor
ATTEST:
_____________________________
James Ericson, City Administrator
(seal)
CITY OF MOUNDS VIEW
POSITION DESCRIPTION
Position Title: Director of Public Works
Department: Public Works
Accountable to: Clerk-Administrator City Administrator
Status: Exempt
PRIMARY OBJECTIVE OF POSITION
Performs complex supervisory, administrative and professional work in planning,
organizing, directing, and supervising the Public Works Department, including the water
delivery system, sanitary sewer, storm sewer and surface water management, streets and
infrastructure, trailways, traffic mitigation, the public works garage and maintenance facility.
Manages the maintenance of the Community Center, City parks and all other City owned
facilities. Oversees public improvement projects and reviews, approves, and executes
City, County, and State plans. Directs parks administrative activities and provides direction
and support to the Parks and Recreation and Forestry Commission.
SUPERVISION RECEIVED
This position reports to the Clerk-Administrator City Administrator.
SUPERVISION EXERCISED
Exercises supervision over all public works staff.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Plans, organizes, coordinates, supervises and evaluates programs, plans, services,
staffing, equipment and infrastructure of the public works department.
• Evaluates public works needs and formulates short and long range plans to meet
needs in all areas of responsibility, including transportation, street, water, sewer,
drainage, and park maintenance.
• Supervises the review of private project development plans for compliance with
codes, regulations, and standards, adequacy of applications for permits and
compliance with approved plans.
• Oversees the development and implementation of the Streets and Utilities
Infrastructure Improvement Program, Comprehensive Sewer Plan, Comprehensive
Water Plan, the Capital Improvement Program and other plans involving the
municipal infrastructure.
• Determines applicable codes, regulations and requirements for assigned projects.
• Oversees the preparation of engineering plans and specifications, bidding,
competency of contractors and vendors and the selection criteria for public
contracts.
• Oversees project management of public improvement projects. Oversees assigned
projects to ensure contractor compliance with time and budget parameters for the
project.
• Coordinates the preparation of reviews and updates the sanitary sewer, water,
storm drainage, and street system maps, data base, and comprehensive plans.
• Oversees the maintenance of infrastructure and other records.
• Responds to public or other inquiries relative to department policies and
procedures. Evaluates issues and options regarding municipal public works and
makes recommendations.
• Maintains regular contact with consulting engineers, construction project engineers,
City, County, State and Federal agencies, professional and technical groups and
the general public regarding division activities and services.
• Monitors inter-governmental actions affecting public works.
• Directs parks administrative activities and provides direction and support to the
Parks and Recreation and Forestry Commission.
• Manages the maintenance of the Community Center and all City owned facilities
• Prepares and documents budget requests; administers adopted budget in assigned
area of responsibility.
• Manages divisional supervisors and support staff either directly or through
subordinates.
• Determines work procedures, prepares work schedules and expedites workflow.
• Issues written and oral instructions.
• Assigns duties and examines work for exactness, neatness, and conformance to
policies and procedures.
• Studies and standardizes department policies and procedures to improve efficiency
and effectiveness of operations.
• Promotes a positive work environment and responds to subordinate grievances.
• Prepares composite reports from individual reports of subordinates.
• Corrects errors and responds to complaints.
PERIPHERAL DUTIES
• Assists in the training of city personnel in public works systems and techniques.
MINIMUM QUALIFICATIONS
Education and Experience:
(A)Graduation from a four-year college or university with a degree in civil
engineering or a closely related field; and
(A) Four-year degree in civil engineering
(B) Certified as a Professional Engineer (PE) in the State of Minnesota
(C) Minimum of six years previous public works experience including at least two
years utilities;
(D) Four years of supervisory experience
(E) Consideration may be given to any equivalent combination of education and
experience
DESIRED QUALIFICATIONS
(A) Four-year degree in civil engineering
(A) Masters degree in civil engineering or a closely related field
(B) Certified as a Professional Engineer (PE) in the state of Minnesota
NECESSARY KNOWLEDGE, SKILLS AND ABILITIES
(A) Considerable knowledge of civil engineering principles, practices and
methods as applicable to a municipal setting; thorough knowledge of
applicable City policies, laws, and regulations affecting department activities;
(B) Skill in operating the listed tools and equipment;
(C) Ability to communicate effectively, orally and in writing, with employees,
consultants, other governmental agency representatives, City officials and the
general public; ability to conduct necessary engineering research and compile
comprehensive reports.
(D) Experience managing and overseeing streets and utilities reconstruction
projects
(E) Experience and knowledge of municipal water delivery and sanitary sewer
systems operations
SPECIAL REQUIREMENTS
(A) Must possess a valid State driver's license or have the ability to obtain one
prior to employment
TOOLS AND EQUIPMENT USED
Personal computer, including word processing, spreadsheet, and data base; motor vehicle;
phone; radio; fax and copy machine.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
Work is performed mostly in office settings. Some outdoor work is required in the
inspection of various land use developments, construction sites, or public works facilities.
Hand-eye coordination is necessary to operate computers and various pieces of office
equipment.
While performing the duties of this job, the employee is occasionally required to stand;
walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with
hands and arms. The employee is occasionally required to sit; climb or balance; stoop,
kneel, crouch, or crawl; talk or hear; and smell.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities
required by this job include close vision, distance vision, color vision, peripheral vision,
depth perception, and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this job, the employee occasionally works in outside weather
conditions. The employee occasionally works near moving mechanical parts and in high,
precarious places and is occasionally exposed to wet and/or humid conditions, fumes or
airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration.
The noise level in the work environment is usually quiet to moderate. Situations may occur
where the employee is dealing with people who are angry, upset or belligerent.
SELECTION GUIDELINES
Formal application, rating of education and experience; oral interview and reference check;
job related tests may be required.
The duties listed above are intended only as illustrations of the various types of work that
may be performed. The omission of specific statements of duties does not exclude them
from the position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer
and employee and is subject to change by the employer as the needs of the employer and
requirements of the job change.
Approval: ______________________ Approval: ____________________
Clerk - Administrator Mayor
City Administrator
Effective Date: April 14, 2008 December 8, 2014 Revision History: 12/2014
04/2008
09/2001
06/1997
1995 ADA
Item No: 7F
Meeting Date: December 8, 2014
Type of Business: Council Business
Administrator Review : ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Resolution 8341, Approving a Revised Job Description and
Authorization to Advertise for the Public Works Director
Position
Introduction:
Public Works Director Nick DeBar has resigned from his position effective December 19,
2014. At the December Work Session, the City Council reviewed the Public Works job
description, and recommended some minor revisions. In addition, Staff reviewed the
advertising schedule with the City Council.
Discussion:
The job description for the Public Works Director position has been reviewed with new
updates to the description. The job description is attached to this report with the old duties
denoted by the “red strikethrough” feature and all new information “blue underlined.”
Staff requests that advertisement for this position to occur as soon as possible so enough
time exists to conduct the necessary steps to complete the hiring process. Below is the
proposed hiring schedule:
Council Authorization to Advertise Position: December 8, 2014
Placed on the League of Minnesota City
Website, City’s website and other related websites: December 9, 2014
Sunday edition of the
Star Tribune: December 14, 2014
Deadline for Submitting Applications: January 9, 2015
Review all Applications: January 12 - 13, 2015
Top Candidates Decided: January 14, 2015
Interviews: January 20 – 23, 2015
Top Candidate Presented to City Council: on or about February 9, 2014
Candidate starts employment: on or about March 2, 2014
Item 07F
Monday, December 8, 2014
Page 2
Recommendation:
Staff recommends approval of the revised job description and to advertise and initiate the
hiring process to replace the Public Works Director position.
Respectfully Submitted,
__________________
Desaree Crane
RESOLUTION NO. 8341
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING A REVISED JOB DESCRIPTION AND AUTHORIZATION TO
ADVERTISE FOR THE PUBLIC WORKS DIRECTOR POSITION
WHEREAS, Public Works Director Nick DeBar has resigned from his position
effective December 19, 2014; and
WHEREAS, when job vacancies occur, it is desirable to review job descriptions to
ensure the requirements accurately reflect the expectations of the City Council; and
WHEREAS, at the December 1, 2014, Work Session, the City Council reviewed the
Public Works Director job description and suggested minor revisions; and
WHEREAS, at the December 1, 2014, Work Session, it was the consensus of the
City Council to start the process to advertise and hire a replacement Public Works Director.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View, Ramsey County, Minnesota to approve the revised job description and advertise for
the upcoming vacancy for the Public Works Director.
Adopted this 8th day of December, 2014.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(seal)
Item No: 7H
Meeting Date: December 8, 2014
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Don Peterson, Public Works Supervisor
Item Title/Subject: Resolution 8343, Approval of the purchase of a 2-Post Rotary TL07
Surface Mounted Electric-Hydraulic Lift
Revised as of 12/08/2014, at 1:45pm
Background:
Public Works Department maintenance program includes performing preventative maintenance
along with any unexpected repairs on mowers and smaller motorized equipment.
To perform this work, employees are required to get under the equipment and this is done by
utilizing a floor jack and placing additional portable jack stands to help support the piece of
equipment. This procedure allows for the employee to use a “creeper” or to lay on the floor in order
to perform the necessary repair(s). Using this method to raise the equipment is not safe nor is best
practice and it does put an employee(s) in a potentially dangerous situation.
Discussion:
Staff has reviewed alternate options best suited to perform this type of work and at the same time
keep employees safe:
• Purchasing adapter kits to fit the current hoist. These kits are cumbersome and difficult to
convert from a standard hoist to a turf vehicle lift.
• Replacing the current hoist with one that would be versatile for all applications. This option
was too costly and the current building design cannot adequately accommodate this type of
structure.
Staff received (3) quotes for a 2-post surface mounted electric over hydraulic operation turf lift.
Staff received a quote from Pump and Meter out of Hopkins MN, for a 2-post Rotary TL07 surface
mounted lift, electric over hydraulic operation for the cost of $5,148.89. Adding freight and
installation the total cost is $6,050.10.
This lift is in the 2014 Budget in account 100-4465-7030, budgeted at $6,000.00. Although the
actual amount exceeds the budget amount by $50.00 there is adequate balance to cover this
difference.
Recommendation:
Staff recommends that the City Council approve Resolution 8343 and award the purchase of the a
Rotary TL07 2-post surface mounted lift from Pump and Meter Service Inc. of Hopkins, MN for a
total cost of $6,050.10, including freight and installation.
Staff is also recommending a contingency of 10% or $605.00 for any unforeseen electrical work or
other costs that may be required for installation to be funded from account 100-4460-5110.
Respectfully submitted,
Don Peterson, Public Works Supervisor
RESOLUTION 8343
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING PURCHASE 2-POST ROTARY TL07 SURFACE MOUNTED ELECTRIC-
HYDRAULIC LIFT
WHEREAS, Public Works Department maintenance program includes performing
preventative maintenance and unexpected repairs on mowers and smaller motorized
equipment, and;
WHEREAS, employees are required to get under the equipment, this is done by
utilizing a floor jack and placing portable jack stands to help support the piece of equipment,
and;
WHEREAS, the City Council understands this is not safe nor the best practice, as it
does put employees in a potentially dangerous situation, and;
WHEREAS, the Public Works Staff has been looking into a number of options best
suited to perform this work and keep employees safe, and,
WHEREAS, Public Works staff received a quote from Pump and Meter out of
Hopkins, MN, for a 2-post Rotary TL07 surface mounted lift; and,
WHEREAS, the lift is in the 2014 Budget in account 100-4465-7030, budgeted at
$6,000.00.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View, Ramsey County, Minnesota as follows:
1. The City hereby accepts the quote of $6,050.10, submitted by the Pump and
Meter Service Inc. of Hopkins, MN.
2. Public Works staff is authorized to purchase Rotary TL07 2-post surface
mounted lift electric –hydraulic operation.
3. Payment for the unit funded from the Capital Equipment fund 100-4465-7030.
4. A 10% contingency of $605.00 is approved for any unforeseen electrical work or
other costs that may be required for installation to be funded from 100-4460-
5110.
Adopted this 8th day of December, 2014
ATTEST: ____________________________________
Joe Flaherty, Mayor
(SEAL) ____________________________________
James Ericson, City Administrator
Item No: 7I
Meeting Date: December 8, 2014
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Nick DeBar, Director of Public Works/City Engineer
Item Title/Subject: Resolution 8347, Authorizing Preparation of Feasibility Report for
Mustang Drive Pavement Rehabilitation and Drainage Improvements
Project
Background/Discussion:
Mustang Drive/Mustang Circle is a dead-end local municipal street segment located off Old
Highway 8 in the southernmost part of Mounds View. This street segment serves eleven industrial
and commercial properties in the Mounds View Industrial Parks No. 1-3 and Midway Industrial plat
additions. Many of these properties have large numbers of semi-truck traffic entering and exiting
Mustang Drive/Circle and include freight distribution centers. Maintaining access to and limiting
interruptions for these properties during construction is important and may require a phased
approach.
Pavement Improvements
Mustang Drive is approximately 1,550 feet in length and Mustang Circle is approximately 610 feet
in length with a 135-foot diameter cul-de-sac. Both segments have concrete curb and gutter
(Mn/DOT Design B618) with a bituminous pavement surface measuring 36-feet wide (lip-to-lip of
gutter). Mustang Drive was originally constructed in 1974 and Mustang Circle in 1979.
Maintenance includes a seal coat in 1994 and pothole patching and skim coating. The current
pavement is in poor condition with significant surface patching, potholes, and moderate to high
severity traverse cracking. Curb and gutter is in fair to good condition.
In late 2011, American Engineering Testing, Inc. (AET) performed geotechnical and pavement
evaluation services on behalf of the City for Mustang Drive/Circle. AET’s ten pavement cores
showed bituminous pavement thickness ranging from 4.25 to 7.5 inches and found stripping at
multiple layer interfaces. AET recommends a pavement rehabilitation design (10-ton, 20-year
ESAL of 2,000,000) as follows:
1. Mill bituminous surface to a depth of 3 inches;
2. Perform stabilized full depth reclamation to a depth of 6 inches asphalt/aggregate base;
3. Place 3.5 inches of bituminous wearing course in 2 lifts (Mix SPWEB440F).
AET provided an alternative design option for Mustang Circle due to its better condition than
Mustang Drive:
1. Mill bituminous surface to a depth of 3 inches;
2. Place 3 inches of bituminous wearing course in 2 lifts.
There may be some sections of curb and gutter needing replacement or correction, however, the
majority of curb and gutter is expected to remain undisturbed.
Storm Drainage Improvements
Street flooding at the intersection of Mustang Drive and Mustang Circle occurs on a frequent basis.
This intersection is the low point on Mustang Drive and is the only location where drain inlets exist.
An area of approximately 16.7 acres of the industrial park drains to these intersection inlets.
Actual flooding is caused by the existing storm sewer system being unable to accommodate runoff
from storm events as frequent as every one year. Flooding from these frequent storms cause
Resolution 8347, Authorizing Preparation of Feasibility Report for Mustang Drive
Page 2
shallow ponding in the street and grass boulevard areas, while larger storm events will cause
street ponding to a depth of about one foot that extends 70 feet to the north of the intersection. A
significant contributor to this runoff is associated with the freight distribution property on the south
side of Mustang Drive.
A drainage study was prepared in 2007 by Stantec (formerly Bonestroo) for Mustang Drive/Circle
intersection. The study detailed the drainage issues and inadequacies, and also provided four
options for improving flooding at this intersection. These options involve one or more
improvements involving street grades, drain inlet and storm sewer modifications, and new storm
ponds. Public Works is recommending an option where the existing street profile would be
modified to direct excess runoff north along Mustang Circle, requiring reconstruction of the road
profile to remove the high point located 70 feet north of the intersection. This will also require
modifications to two existing entrance drives to match the revised curb line elevations. This option
will direct excess flow to the existing low point in Mustang Circle. The existing drainage channel
(ditch) west of the street may also need to be regraded to provide adequate capacity.
Funding/Chapter 429 Process
Improvements to Mustang Drive/Circle has been discussed for several years and included on the
Capital Improvement Program and previous years’ budgets. The 2015 draft budget includes the
following funding:
TIF District #2 (420-4650-7050): $ 450,000
Stormwater Fund (745-4415-7050): $ 75,000
Total $ 525,000
The City Council indicated to staff during budget discussions recently that they would like to use
special assessments as an additional funding source. This process is mandated by Minnesota
Statute Chapter 429 and would assess a portion of the costs to the benefitting abutting properties.
Chapter 429 has specific steps and activities that must occur during the project development (see
attached checklist). The first step is to order a feasibility report which will consider whether the
project is necessary, feasible, and cost effective. The report will have a detailed cost estimate for
the improvements, including amounts to be assessed to each parcel and the methodology used to
calculate the proposed assessments. Other report items include permits needed, land issues, and
a layout of the proposed improvements. Some preliminary engineering design and analysis for the
storm drainage improvement options may be necessary for completing the feasibility report.
Selecting a Consulting Engineer
Public Works Engineering is soliciting proposals from qualified consulting engineering firms based
upon a Request for Proposal (RFP) document. The RFP contains background information and a
work scope description for the entire project. Proposals are due to Public Works Engineering by
noon, Monday, December 8, 2014. A summary of the proposals received and a recommendation
will be presented at the Council Meeting that night.
Recommendation:
Public Works recommends the pavement and stormwater improvements to Mustang Drive/Circle.
A recommendation for authorizing a consulting firm will be available at the Council meeting. If the
Council wants to proceed with special assessments, a feasibility report is recommended to be
ordered. In addition, a topographic survey is also recommended at this time due to weather.
Respectfully submitted,
Nick DeBar – Director of Public Works
RESOLUTION 8347
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AUTHORIZING PREPARATION OF FEASIBILITY REPORT FOR MUSTANG DRIVE
PAVEMENT REHABILITATION AND DRAINAGE IMPROVEMENTS PROJECT
WHEREAS, Mustang Drive and Mustang Circle were originally constructed in 1974
and 1979, respectively, and current pavement conditions are poor and the street floods on a
regular basis at their intersections; and
WHEREAS, a drainage study was prepared by Stantec (formally Bonestroo) in 2007
for stormwater drainage improvements and a geotechnical and pavement evaluation was
performed in 2011 by American Engineering Testing (AET) for Mustang Drive and Mustang
Circle; and
WHEREAS, the City Council is interested using special assessments for partial
funding of the improvements; and
WHEREAS, Minnesota Statute Chapter 429 requires that a feasibility report be
prepared for projects with special assessments that will consider whether the project is
necessary, feasible, and cost effective; and have a detailed cost estimate for the
improvements, including amounts to be assessed to each parcel and the methodology used
to calculate the proposed assessments; and
WHEREAS, fee proposals were solicited from three qualified consulting firms for
performing professional engineering services for the project, and engineering staff
recommends __________________ to be selected for performing said services.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View, Ramsey County, Minnesota as follows:
1. In accordance with Minnesota Statute Chapter 429, a feasibility report is hereby ordered
for the Mustang Drive Pavement Rehabilitation and Drainage Improvement Project (City
Project No. 2014-C01).
2. __________________ is authorized to prepare a feasibility report in accordance with
Minnesota Statute Chapter 429 requirements and further authorized to perform a
topographic survey for use in preparing bidding documents. Compensation will be on
an hourly basis plus reimbursable expenses for an estimated fee of $_________.
3. The Director of Public Works is authorized and directed, for and on behalf of the City, to
execute and enter into a professional services agreement with ______________ for said
services.
Adopted this 8th day of December, 2014.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(SEAL)
Special Assessment Checklist
The following is a suggested checklist that may be useful in helping to ensure that every step in
the process of making the local improvement, assessment of the cost, and financing is done as
required. In no way does it diminish the necessity of checking with the city attorney throughout the
process to assure legal compliance. Some of the steps will be omitted in some projects, others in
different projects, but these can be crossed off when not applicable in the individual case. Where
certain steps are never done locally, as where the financing steps are the responsibility of an
outside consultant, these may be omitted altogether from the list. Additional steps may be put in
the list – for example, to list both the preparation of the notice of hearings and of their affidavits of
publication.
No checklist of this kind is legally required. For proceedings where some steps are combined for a
number of projects, the form as drawn may be cumbersome and perhaps impractical.
SPECIAL ASSESSMENT CHECKLIST1
Steps to Follow Completed by Whom Date
1. Petition received (Forms 1-3)
2. Resolution declaring adequacy of petition and ordering preparation
of feasibility report (Form 4, 4A)
3. Feasibility report (preliminary report and cost estimate)
4. Resolution accepting report and calling for hearing (Form 5)
5. Affidavit of publication of notice of hearing (Form 6)
6. Affidavit of mailing notice to affected property owners
7. Minutes of public hearing showing testimony and findings
8. Resolution ordering improvement and preparation of plans (Forms
7, 7A, 8)
9. Resolution approving plans and ordering advertisements for bids
(Form 9)
10. Affidavit of publication of advertisement for bids (Form 10)
11. Preparation of contract proposal (Form 11)
12. Preparation of assessment roll (Forms 12, 13)
13. Resolution for hearing on proposed assessment (Form 14)
14. Affidavit of publication of notice of hearing (Form 15)
15. Affidavit of mailing notice to affected property owners (Form 15A)
16. Minutes of public hearing showing testimony and findings
17. Resolution adopting assessment (Form 16)
18. Notice of final assessment
(NOTE: This may be an optional step. See Form 17A)
19. Certification of assessment to county auditor (Form 18, 18A)
(NOTE: If annual certification plan is followed, the clerk may wish
to include a separate sub-step for each year)
Steps to Follow Completed by Whom Date
20. Notice of assessment against public corporation (Form 19)
21. Resolution accepting bid and awarding contract (Form 20)
22. Contract (Form 21)
23. Receipt of contractor’s bonds (Forms 22A, 22B)
24. Engineer’s recommendation for final acceptance (Form 25)
25. Resolution accepting work (Form 26)
(NOTE: If work is sometimes done by day labor, additional steps
might be added here based on Forms 27 to 29B)
26. Resolution of issuance of temporary improvement bonds
27. Advertisement for bids for temporary improvement bonds
28. Affidavit of publication of advertisement for bids for temporary
improvement bonds
29. Resolution awarding contract for temporary improvement bonds
(NOTE: Steps 27, 28, 29 may be omitted if city invests in its own
temporary improvement bonds. If temporary bonds are not used,
Step 26 may be omitted also)
30. Resolution for issuance of improvement bonds
a. Advertisement for bids for improvement bonds
b. Affidavit of publication of advertisement for bids for improvement
bonds
31. Resolution awarding contract for improvement bonds
32. Resolution prescribing bond form and making tax levy
33. Certified copy to county auditor
34. Certificate of county auditor
35. Signature and no litigation certificate
35. Treasurer's receipt and delivery certificates
1 In the event that assessment occurs after awarding the contract, Steps 12-20 (Forms 12-19A) would take place
beginning after Step 29.
Item No: 7J
Meeting Date: December 8, 2014
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Nick DeBar, Director of Public Works/City Engineer
Item Title/Subject: Resolution 8348, Authorizing Professional Engineering Design and
Preparation of Bidding Documents for Silver View Park Trail
Rehabilitation
Background/Discussion:
The Silver View Park trail was originally constructed as a wood chip trail around the pond (Wood
Lake) shortly after the pond was constructed. The City let a contract for converting the trail into an
asphalt pavement trail in 1993. The specifications for that project required an 8-foot wide trail with
4-inches of aggregate base and 2-inches of asphalt. This was a typical pavement section for trails
at that time. However, many of these trails have failed due to environmental degradation and the
use and type of equipment maintaining or accessing the trail. In the case of Silver View Park,
specifically around the pond, the trail has failed for all these reasons but primarily due to the
underlying soils ability for support – which is related to an inferior original pavement design.
In September 2014, American Engineering Testing, Inc. (AET) performed geotechnical and
pavement evaluation services for the trail in Silver View Park. AET’s performed fourteen soil
borings that found many areas with buried organics and wood chips. These materials are not
conducive for subgrades of pavements, but removing them all would be cost prohibitive. AET
recommends a typical pavement section of 6-inches of aggregate base with 3-inches of asphalt.
In areas where wood chips and organics are encountered, AET recommends spot soil correction
involving a combination of granular material, thicker aggregate base, and geotextile fabric. To
ensure these locations are identified and corrected, the construction inspector will be a key
person.
Another issue with the current trail condition is that there are many areas where stormwater runoff
drains over the pavement, prematurely degrading the pavement and creating ponding and icy
conditions. There will need to be improvements to convey this runoff in the turf areas adjacent to
the trail pavement and convey it below the pavement by means of piping to avoid the new
pavement from degrading prematurely. Several other areas have grading issues that may require
a small retaining wall and/or railing.
On the south side of the east pond leg, the trail is situated on property owned by Scotland Green
Apartment. Staff could not find any easements, limited use agreements, or other documentation
that addressed this encroachment. However, County records were not searched and there may
be a prescriptive easement implied. Records are spotty for this project since it was developed and
management by the Parks and Recreation Department.
Public Works Engineering is soliciting proposals from qualified consulting engineering firms based
upon a Request for Proposal (RFP) document. The RFP contains background information and a
work scope description for the entire project. Proposals are due to Public Works Engineering by
noon, Monday, December 8, 2014. A summary of the proposals received and a recommendation
will be presented at the Council Meeting that night.
Resolution 8348, Authorizing Design for Silver View Park Trail Rehabilitation
Page 2
Recommendation:
Public Works and the Parks and Recreation and Forestry Commission both recommend
rehabilitating the trail at Silver View Park. Public Works Engineering also agrees with AET’s
recommendations relating to pavement design and drainage improvements. A recommendation
for authorizing a consulting firm will be available at the Council meeting.
Respectfully submitted,
Nick DeBar – Director of Public Works
RESOLUTION 8348
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AUTHORIZING PROFESSIONAL ENGINEERING DESIGN AND PREPARATION OF
BIDDING DOCUMENTS FOR SILVER VIEW PARK TRAIL REHABILITATION
WHEREAS, the trails in Silver View Park were originally constructed as wood chip
paths in the early 1980’s, then paved with asphalt in 1993, and the existing condition of the
pavement is poor and stormwater runoff drains across many areas of the trails; and
WHEREAS, geotechnical and pavement evaluation was performed in 2014 by
American Engineering Testing (AET) for the Silver View Park trail and found many areas
with buried organics and wood chips below the paved trail, and a pavement design was
recommended by AET; and
WHEREAS, Engineering staff and the Parks and Recreation and Forestry
Commission both recommend rehabilitating the trail at Silver View Park and addressing the
drainage and other issues; and
WHEREAS, monies have been budgeted in 2015 under the Special Projects Fund
(480-4180-7050) for the trail rehabilitation; and
WHEREAS, fee proposals were solicited from three qualified consulting firms for
performing professional engineering services for the project, and engineering staff
recommends __________________ to be selected for performing said services.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View, Ramsey County, Minnesota as follows:
1. __________________________ is authorized to perform engineering design services
and prepare bidding documents for Silver View Park Trail Rehabilitation Project (City
Project No. 2014-C06). Compensation will be on an hourly basis plus reimbursable
expenses with an estimated maximum fee of $__________.
2. The Director of Public Works is authorized and directed, for and on behalf of the City, to
execute and enter into a professional services agreement with ______________ for said
services.
Adopted this 8th day of December, 2014.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(SEAL)
Item No: 08E
Meeting Date: December 8, 2014
Type of Business: CA
Administrator Review : ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Resolution 8337, Approving the Recording Secretary
Service Agreement with Timesaver Off Site Secretarial, Inc.
Background:
Timesaver Off Site Secretarial (TOSS) has been providing recording secretary services
for the City since 1999.
Discussion:
Rates have increased from 2014 rates to 2015. The contract addendum for 2015 is as
follows:
2014 RATES 2015 RATES
BASE RATE: $131.00
Add’l ½ Hours: $32.50
BASE RATE: $133.00
Add’l ½ Hours: $33.00
or
2014 RATES 2015 RATES
Per Hour Fee: $28.00
Per Page Fee: $12.75
Per Hour Fee: $28.50
Per Page Fee: $12.95
Recommendation:
Given the City’s satisfaction with TimeSaver’s performance, Staff is recommending
approval of the 2015 contract addendum and adoption of attached Resolution 8337.
Respectfully Submitted,
_______________________
Desaree Crane
RESOLUTION NO. 8337
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING THE RECORDING SECRETARY SERVICE AGREEMENT WITH
TIMESAVER OFF SITE SECRETARIAL, INC.
WHEREAS, TimeSaver has been taking minutes for City Council, EDA and
Planning Commission meeting since 1999; and
WHEREAS, the City Council and Staff are pleased with the thoroughness and
accuracy of the minutes taken by TimeSaver; and
WHEREAS, TimeSaver has increased rates for 2015; and
WHEREAS, attached to this Resolution is the addendum to the Recording
Secretary Service Agreement for 2015.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council
agrees to and accepts the terms of TimeSaver 2015 service agreement addendum, as
attached.
Adopted this 8th day of December, 2014.
___________________________________
Joe Flaherty, Mayor
ATTEST:
___________________________________
James Ericson, City Administrator
(seal)
Item No: 8G
Meeting Date: December 8, 2014
Type of Business: Consent Agenda
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Nick DeBar, Director of Public Works
Item Title/Subject: Resolution 8344, Authorizing Metro Elevator, Inc. to Repair City Hall
Elevator
Background/Discussion:
Damage occurred to the City Hall elevator recently when the sump pump station located in the
basement failed, causing water to back up in the elevator pit. The elevator pit extends
approximately 4 to 5 feet below the basement floor elevation and contains a floor drain to allow
any ground water to drain to the sump pump station. Fortunately, the sump pump wet water level
did not exceed the basement floor elevation – which would have created water to spill across the
basement floor.
Ground water around the City Hall foundation is collected into perforated pipes and delivered to
the sump pump wet well to be sent to the storm sewer. These pumps work very hard and water is
constantly being collected in the sump wet well. The sump pumps were plugged with sand and
rocks that enter the three pipe inlets which are not sealed to the sump pump wet well structure.
The ground water pulls soils into the sump when the water table is high. A high level alarm that is
audible and calls out an emergency number malfunctioned so Public Works was not aware of the
high water level in the sump pump wet well until sometime later.
Unfortunately, the elevator pit contains mechanical and electrical components that were flooded.
The elevator ram and other components were contaminated and the elevator was put out of
service by the state inspector until the components can be evaluated and repaired. Public Works
received two quote proposals ranging from $12,756 to $22,306 from qualified elevator contractors
to make the necessary repairs.
The quote proposals were reviewed and discussed with the City Council at their November 24,
2014 meeting. At that time, the City Council indicated support to repair the elevator. The repair
will not occur until sometime in early 2015. A copy of the quote proposal is attached for reference.
Recommendation:
Public Works recommends that the City Council adopt the attached resolution to authorize Metro
Elevator, Inc. to repair the City Hall elevator for a contract price of $12,756. A down payment of
25%, or $3,189, is required at the time of scheduling the repair. A contingency of 10%, or $1,275,
is also recommended to address additional unknown costs that found during the repair. The
elevator must remain out of service until the state inspector signs off on the completed repair.
Respectfully submitted,
Nick DeBar – Director of Public Works
RESOLUTION 8344
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AUTHORIZING METRO ELEVATOR, INC. TO REPAIR CITY HALL ELEVATOR
WHEREAS, damage occurred to the City Hall elevator in early November 2014
when the sump pump station located in the basement failed causing water to back up
into the elevator pit; and
WHEREAS, the state elevator inspector ordered the elevator out of service until
the necessary repairs can be made to the damaged elevator components; and
WHEREAS, City staff solicited and received two quote proposals from qualified
contractors ranging from $12,756 to $22,306 to make the necessary repairs to the
elevator as documented in the state inspector’s report; and
WHEREAS, Metro Elevator, Inc. of Hopkins, Minnesota provided the lowest
quote proposal to repair the elevator.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Mounds View, Ramsey County, Minnesota as follows:
1. Metro Elevator, Inc. of Hopkins, Minnesota is authorized to make repairs to the City
Hall elevator as described in their quote proposal and in accordance with the state
inspector report for $12,756.
2. A 10% contingency for $1,275 is approved to be used for unexpected costs not
included in the quote proposal that are required for the repair and to bring the
elevator back into service.
Adopted this 8th day of December, 2014.
____________________________________
Joe Flaherty, Mayor
ATTEST:
___________________________________
James Ericson, City Administrator
(SEAL)
1721 Mainstreet, Hopkins, Minnesota 55343 • Phone 952-932-9868 • Fax 952-935-4985
DATE: November 19, 2014
SUBMITTED TO: Jim Hess
EQUIPMENT TO One Hydraulic Elevator (State ID# 12436)
BE COVERED:
LOCATION OF Mounds View City Hall
EQUIPMENT: 2401 County Road 10
Mounds View, MN 55112
A stop order was issued by Todd King on November 7, 2014. Orders are as follows.
- Replace both oil soaked traveling cables
- Ensure water did not enter the system (water did not enter the system)
- Replace/refurbish all electrical equipment located in the pit and underneath the elevator (pit light, pit GFCI,
under car light, under car GFCI, lowest limit switch)
- Replace/refurbish hydraulic fitting exposed to water (we will replace six vic bodies and install all new
gaskets)
- Replace/refurbish all mechanical equipment located in the pit and underneath the elevator (we will replace
the rollers on the bottom roller guides)
- Clean and rustproof (as needed) equipment located in the pit
- Inspection by the state of MN required before elevator is returned to service
Price; $12,756.00
All work is to be performed during regular working hours of the elevator trade.
Payment terms are as follows: If the price exceeds $2,000.00 a down payment of 25% of the price shall be paid by you upon your signing of this
proposal. Full payment shall be made on completion of the work if the work is completed within a thirty day period. If the work is not completed
within a thirty day period, monthly progress payments shall be made based on the value of any materials ready or delivered, if any, and labor
performed through the end of the month. Payments not received within thirty days of the date of the invoice shall be subject to interest accrued
at the rate of 18% per year or at the maximum rate allowed by law, whichever is less. We shall also be entitled to reimbursement from you of the
expenses, including attorney's fees, incurred in collecting any overdue payments.
It is understood this Repair Order is submitted for acceptance within 30 days from date executed by us.
Your acceptance of this Repair Order, and its approval by an executive officer of Metro Elevator, Inc. will constitute exclus ively and entirely the
agreement for the service herein described. No other changes in or additions to this agreement will be recognized unless made in writing and
properly executed by both parties. This proposal is hereby accepted:
Tara Bredeson
Owner/Manager Metro Elevator, Inc. Representative
Sales Representative
Title Title
November 19, 2014
Date Date
Item No: 8H
Meeting Date: December 8, 2014
Type of Business: Consent Agenda
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Nick DeBar, Director of Public Works
Item Title/Subject: Resolution 8345, Authorizing Stantec Consulting Services Inc. to
Perform Professional Engineering Design Services and Prepare
Bidding Documents for Groveland Lift Station Rehabilitation
Background:
The Groveland Lift Station is one of two sanitary lift stations owned and operated by the City. The
Groveland Lift Station is a duplex wet well / dry well station originally constructed in the mid-1960s.
The station is located in the boulevard on the northeast corner of Ardan Avenue and Groveland
Road in next year’s Area H street project.
The station consists of an underground wet well and dry well. The control panel is mounted inside
the below grade dry well and the telemetry panel is located on a rack located between the two
structures. The current pumps, 7.5-HP Chicago Pump Co., VPMOM-4 Flushkleen Sewage Ejector
pumps are located in the dry well, and are the original pumps installed back in 1965. The original
piping system incorporated a proprietary “flush-Kleen” system that allowed the pumps to be back-
flushed. This portion of the piping has been abandoned and is no longer operational. The original
pump design capacity was 450 GPM at 32’ total dynamic head. The pumps cycle time is good and
the acceptable run times show that the existing wet well is currently at an acceptable size for the
flows entering the station and that the pumps are more than adequate for the incoming flow.
The Groveland Lift Station is generally in good condition structurally. There is no evidence of water
infiltration into the station which is very good for a station of this age. However, the piping, valves
and pumps as well as all of the electrical controls and miscellaneous devices are in somewhat
poor condition due to their age. However, there are flooding concerns associated with the pumps
and panels located in the underground dry well. Also, the need to enter a confined space to
access the pumps and controls for maintenance is not desirable. The existing access chimneys
are very small and make a confined space rescue extremely difficult.
Discussion:
Public Works has discussed with the Council the need to rehabilitate the station and the
opportunity to have this done with the Area H project. Rehabilitation work will consists of
converting to a duplex submersible lift station to alleviate the flooding concerns associated with the
dry well and to eliminate the need to access a confined space to gain access to pumps and
controls. The walls of the wet well and dry well would be extended up to the surface through the
use of larger precast concrete manhole sections to reduce costs. The addition of new aluminum
access hatches will be required in the new precast top slabs as well. Pumps would be accessed
through the wet well extension and the dry well extension would become the valve vault. The
existing dry well would be filled in. In addition to these improvements, it is also recommended that
a new stand-by generator be installed next to the station like the other two options. This option
would remove the structures from possibly entering into the street section and would put the two
manholes in the sidewalk area.
Public Works solicited a fee proposal from Stantec to perform design, bidding, and construction
services on the station. Attached is the design fee proposal from Stantec for $44,000. The
proposal is intended to add the lift station rehabilitation construction work, estimated to be
approximately $250,000, to the bidding documents for the Area H street project. Many efficiencies
Res. 8345, Authorizing Stantec to Perform Design and Bid Documents for Groveland Lift Station Rehab.
Page 2
will be realized by doing so rather than a stand-alone project, and engineering staff inspecting the
street project can cover the vast majority of the lift station work.
Recommendation:
Public Works recommends that the City Council adopt the attached resolution to authorize Stantec
to design and prepare bidding documents for the Groveland lift station rehabilitation work. Rather
than a stand-alone project, this work will be part of the Area H street project, eliminating duplicities
with the two improvements. Much of the work for the lift station rehabilitation can be performed by
the contractors bidding the street project.
Respectfully submitted,
Nick DeBar – Director of Public Works
RESOLUTION 8345
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AUTHORIZING STANTEC CONSULTING SERVICES INC. TO PERFORM
PROFESSIONAL ENGINEERING DESIGN SERVICES AND PREPARE BIDDING
DOCUMENTS FOR GROVELAND LIFT STATION REHABILITATION
WHEREAS, the Groveland Lift Station is an underground duplex wet well/dry well
station and originally constructed in the mid-1960’s with mostly the original equipment and
components; and
WHEREAS, the lift station is in good condition structurally, but the piping, valves,
pumps, electrical controls, and other miscellaneous items are in poor condition due to their
age; and
WHEREAS, concerns exist with flooding of the underground pumps and electrical
panels and the need to enter a confined space to access the pumps and controls for
maintenance is not desirable; and
WHEREAS, rehabilitation of the lift station is recommend by staff and consists of
converting the lift station to a submersible lift station to alleviate the flooding and confined
space concerns; and
WHEREAS, Stantec Consulting Services Inc. has provided a fee proposal to perform
engineering design services and prepare bidding documents for the lift station rehabilitation
work, which is recommended to be included in the 2015 Street and Utility Improvement
Project – Area H for ease of construction and efficiencies in the design, bidding, and
construction phases.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View, Ramsey County, Minnesota as follows:
1. Stantec Consulting Services Inc. is authorized to perform engineering design services
and prepare bidding documents for the Groveland lift station rehabilitation and include
the rehabilitation work as part of the 2015 Street and Utility Improvement Project - Area
H (City Project No. 2014-C04). Compensation will be on an hourly basis plus
reimbursable expenses for an estimated fee of $44,000, increasing the design phase
budget to an estimated fee of $177,300.
2. The Director of Public Works is authorized and directed, for and on behalf of the City, to
execute and enter into a professional services agreement with Stantec and Braun
Intertec for said services.
Adopted this 8th day of December, 2014.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(SEAL)
Stantec Consulting Services Inc.
2335 Highway 36 West, St. Paul MN 55113-3819
November 14, 2014
File: 193802913
Attention: Mr. Nick DeBar, Public Works Director
City of Mounds View
2401 County Highway 10
Mounds View, MN 55112
Dear Nick,
Reference: 2015 Groveland Sanitary Lift Station Improvement
Letter of Agreement for Engineering Services
Design Phase
Stantec highly values and enjoys its excellent working relationship with the City of Mounds View.
We are very pleased you have given us another opportunity to continue this relationship by
offering our services to the City for the Improvement Project for the Groveland Sanitary Lift Station.
This letter will outline our understanding of the work, provide a schedule and cost for our services,
and define the method of compensation.
Our mutual understanding of the work scope, approximate schedule, and associated fees is
summarized in the form of this letter, which, in combination with our existing Professional Services
Agreement, will form an agreement between the City of Mounds View (“City”) and Stantec.
Scope of Work
The engineering activities necessary for a project for the Mounds View Groveland Sanitary Lift
Station Improvement Project can be broken down into three main phases: 1) design of the
project; 2) bidding activities to obtain a contractor; and 3) construction services.
Based on discussion with City Staff, the anticipated engineering activities have been organized
into those main phases. The phases essentially follow a chronological sequence.
Design Phase – Overview
At this point in the development of the Groveland Sanitary Lift Station Improvement Project, the
next step would be for the City to authorize the Design Phase. The scope of the Design Phase
would be such to guide the project from initiation through completion of the detailed design
process. The Design Phase would result in the production of a set of construction documents,
consisting of drawings and a project manual, suitable for consideration of approval by the City
Council. It would also produce applications for all required permits for the project.
November 14, 2014
Mr. Nick DeBar, Public Works Director
Page 2 of 3
Reference: 2015 Groveland Sanitary Lift Station Improvement
Letter of Agreement for Engineering Services
Design Phase
At the point where the construction documents are ready for consideration, the project would go
back to the City Council. If the Council is inclined to approve the construction documents, the
project would proceed into the next phase of activity, the Bidding Phase. A separate letter
regarding the details of the engineering services in the Bidding Phase would be prepared and
submitted to the City at that time for consideration of authorization.
The Design Phase would continue during a portion of the Bidding Phase, with the two phases
overlapping for a period of time. Final activities of the Design Phase that would occur during the
overlap would include final activities to obtain project permits, and any final work on the
construction documents (due to feedback from the City Council, permitting agencies, etc.) prior
to their distribution to potential bidders.
Estimated Cost – Design Phases Engineering Services
We have performed a preliminary estimate of the anticipated effort necessary to complete the
work of the Design Phase for the Groveland Sanitary Lift Station Improvement Project. The
estimate has been developed based on the preceding discussion of the scope of work per our
Evaluation Letter Report Dated September 30, 2014, historical information from past projects, as
well as our understanding of the requirements and expectations of the City of Mounds View. Per
your direction, we are proceeding with Option 3 of that report which is the conversion of the lift
station into a duplex submersible pump station which includes raising the structure to the surface
with precast concrete manhole sections. The estimated cost of the engineering services for the
Design Phase of the project is $44,000.
The amount of actual engineering services needed for the Design Phase can vary based on
factors beyond the control of the engineer or the City. These factors can include such things as
the number and nature of questions received from potential bidders, the number of formal
addenda required for the project. The cost estimate provided above has been based on a
typical amount of bidder questions, and on the issuance of one formal addendum.
Compensation Structure
A direct hourly compensation structure is proposed for use on all engineering services for the
Groveland Sanitary Lift Station Improvement Project. This is consistent with the compensation
method used on past SUIP Projects.
In order to use an all hourly compensation structure, it will be necessary to amend the existing
Professional Services Agreement between the City and Stantec. It is suggested that as part of this
letter agreements, Appendix D of the existing Professional Services Agreement be suspended, and
be replaced with the following language for the Groveland Sanitary Lift Station Improvement
Project which was also used in the Area H Street and Utility Improvement Project:
Item No: 8I
Meeting Date: December 8, 2014
Type of Business: Consent Agenda
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Nick DeBar, Director of Public Works/City Engineer
Item Title/Subject: Resolution 8346, Accepting Work for the 2013 Street and Utility
Improvement Project - Area F and Authorizing Final Payment to
Northwest Asphalt, Inc.
Background/Discussion:
Northwest Asphalt, Inc. submitted the lowest responsible bid and was awarded construction
for the 2013 Street and Utility Improvement Project in Area F (Res. 8080). Northwest Asphalt
performed construction for the project during summer 2013 and was substantially complete on
November 1, 2013 – the date that the two-year warrantee period begins.
A punch list was prepared after substantial completion for the remaining minor work and/or
repairs left to complete before project close-out. Northwest Asphalt completed those items
and has met all requirements of the contract documents in a satisfactory manner. The City
has been withholding 2% of the value of all completed work that Northwest Asphalt has
performed, pending completion of the punch list and other close-out requirements. The
following is a summary of the final construction costs:
Original Contract Amount: $ 3,122,034.01
Change Orders (1): + $ 3,874.00
Revised Contract Amount: $ 3,125,908.01
Actual Construction Cost: $ 3,116,569.99 $9,338.02 below revised contract amount
The remaining payment amount owed to Northwest Asphalt is for $151,407.85. In addition to
the retainage and quantity adjustments, restoration work for infiltration basins that were
accepted by the City but not maintained by adjacent property owners is also included. This
work was permit requirements of Rice Creek Watershed District in an attempt to close project
permits out.
In addition, Stantec’s final consulting fees were below the combined authorized amount of
$441,000.
Recommendation:
Public Works (and Stantec) recommend that the City Council adopt the attached resolution to
accept the construction work and release final payment for the Area F street and utility
improvements upon submission of IC-134 forms (as required for project close-out). The final
pay application is being processed under “Payment of Claims” on tonight’s meeting agenda.
Respectfully submitted,
Nick DeBar – Director of Public Works
RESOLUTION 8346
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
ACCEPTING WORK FOR THE 2013 STREET AND UTILITY IMPROVEMENT PROJECT -
AREA F AND AUTHORIZING FINAL PAYMENT TO NORTHWEST ASPHALT, INC.
WHEREAS, the City Council adopted Resolution 7176 on October 22, 2007,
establishing the Street and Utility Improvement Program (Program), which includes nine
WHEREAS, the City Council adopted Resolution 7961 on June 25, 2012, authorizing
Stantec Consulting Services, Inc. (Stantec) to perform engineering design services and
prepare bidding documents for Area F of the Program, known as 2013 Street and Utility
Improvement Project – Area F (Project); and
WHEREAS, the City Council adopted Resolution 8006 and 8007 on October 22,
2012, approving a non-standard street design configurations for Hillview Road and
Edgewood Drive, respectively, in the Project; and
WHEREAS, the City Council adopted Resolution 8022 on November 26, 2012,
considering Stormwater Infiltration Program (SIP) appeals in the Project; and
WHEREAS, the City Council adopted Resolution 8067 on February 25, 2013
approving bid documents and authorizing advertisement for bids for the Project; and
WHEREAS, a bid opening was conducted on March 21, 2013 and eight sealed bids
were received ranging from $3,122,034.01 to $3, 465,514.00 for construction of the Project,
with the lowest responsive bid submitted by Northwest Asphalt, Inc. of Shakopee,
Minnesota; and
WHEREAS, the City Council awarded a contract for $3,122,034.01 to Northwest
Asphalt, Inc. on March 25, 2013 for construction of the Project (Res. 8080); and
WHEREAS, Northwest Asphalt, Inc. has successfully completed all project
construction and met all other contract requirements for the Project with the substantial
completion date of November 1, 2013 and a final construction cost of $3,116,569.99; and
WHEREAS, City staff and its engineering consultant, Stantec, recommend accepting
the completed construction work and issuing final payment for $151,407.85 to Northwest
Asphalt, Inc.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View, Ramsey County, Minnesota as follows:
1. All work completed under the contract between the City and Northwest Asphalt, Inc. for
construction of the 2013 Street and Utility Improvement Project – Area F is hereby
accepted and approved.
2. The Finance Director is authorized to issue final payment for $151,407.85 to Northwest
Asphalt, Inc. for completing construction of the Project.
RESOLUTION 8346
Adopted this 8th day of December, 2014.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(SEAL)
Item No: 08J
Meeting Date: December 8, 2014
Type of Business: CA
City Administrator: _____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Item Title/Subject: Resolution 8349, Approving a Wage and Step Increase for
James Ericson, City Administrator
Background:
City Administrator James Ericson was appointed as City Administrator on February 11, 2008.
Discussion:
In 2013, the Council approved a revised pay plan subsequent to the compensation study
conducted by Springsted, under which Mr. Ericson would be due a step/wage increase on
Jan 1, 2015, to Step 5, contingent on a satisfactory performance evaluation and City Council
approval.
His supervisors, the Mounds View City Council, reviewed his performance as it relates to his
responsibilities outlined in the job description and in accordance with the expectations stated
in previous job performance evaluations at an Executive Closed Session on October 27,
2014. It was determined that Mr. Ericson is either meeting or exceeding stated expectations.
Recommendation:
Review and consider the attached Resolution 8349, which authorizes a wage and step
adjustment for City Administrator James Ericson, consistent with the Employment Agreement
on file.
Respectfully Submitted,
________________________
Desaree Crane
RESOLUTION 8349
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING STEP AND WAGE ADJUSTMENT FOR
CITY ADMINISTRATOR JAMES ERICSON
WHEREAS, James Ericson is the City Administrator for the City of Mounds View,
having been appointed as such on February 11, 2008; and
WHEREAS, City Administrator Ericson’s supervisors, the Mounds View City
Council, have reviewed his performance as it relates to the responsibilities outlined in his
job description; and
WHEREAS, the Mounds View City Council has determined that James Ericson
has satisfactorily performed in the capacity of City Administrator, as documented in his
performance reviews on file; and
WHEREAS, a corresponding step and wage adjustment would be consistent with
the Employment Agreement on file.
NOW, THEREFORE BE IT RESOLVED that the Mounds View City Council does
hereby approve a wage adjustment to City Administrator James Ericson, as indicated in
the chart below:
DATE OF CURRENT
POSITION
CURRENT STEP &
WAGE
STEP & WAGE
ADJUSTMENT
EFFECTIVE DATE
OF ADJUSTMENT
February 11, 2008 Step 4: $57.10 / hr Step 5: $61.30 / hr January 1, 2015
Adopted this 8th day of December, 2014.
__________________________________
Joe Flaherty, Mayor
ATTEST:
__________________________________
James Ericson, City Administrator
(seal)
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1
CITY OF MOUNDS VIEW 2
RAMSEY COUNTY, MINNESOTA 3
4
Regular Meeting 5
October 27, 2014 6
Mounds View City Hall 7
2401 Highway 10, Mounds View, MN 55112 8
7:00 P.M. 9
10
11
1. MEETING IS CALLED TO ORDER 12
13
2. PLEDGE OF ALLEGIANCE 14
15
3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 16
17
NOT PRESENT: None. 18
19
4. APPROVAL OF AGENDA 20
A. Monday, October 27, 2014, City Council Agenda. 21
22
MOTION/SECOND: Mueller/Meehlhause. To Approve the Monday, October 27, 2014, agenda 23
as presented. 24
25
Ayes – 5 Nays – 0 Motion carried. 26
27
5. PUBLIC INPUT 28
29
Dave Farrell, 7700 Bona Road, requested comment from the City Council regarding his tree. 30
31
Mayor Flaherty reported that a claim has been filed with the League of Minnesota Cities. 32
33
6. SPECIAL ORDER OF BUSINESS 34
A. National Hospice Palliative Care Month Proclamation 35
36
Mayor Flaherty read a proclamation in full declaring November to be National Hospice Palliative 37
Care Month in the City of Mounds View. 38
39
7. COUNCIL BUSINESS 40
A. Second Reading and Adoption of Ordinance 889, Revising Chapter 512 of 41
the Mounds View City Code Pertaining to Cigarettes and Tobacco – Roll Call 42
Vote. 43
44
Assistant City Administrator Crane reviewed the proposed revisions to Chapter 512 of the 45
Mounds View City Council October 27, 2014
Regular Meeting Page 2
Mounds View City Code pertaining to cigarettes and tobacco. She commented that notices were 1
sent to all tobacco license businesses in the City. Staff recommended the Council take comments 2
from the public and adopt Ordinance 889. 3
4
Fayez Gaieth, 2539 County Road 10, in Mounds View Square, expressed concern with the 5
proposed revisions. He had an issue with the items being banned. It was his opinion that other 6
businesses in Mounds View were being asked to pay for Sam’s Market’s mistakes. He feared 7
that he would lose business due to the Code amendment. He reported that he was running a great 8
business in Mounds View and had no violations. He requested that the Council be fair with its 9
business owners. 10
11
Assistant City Administrator Crane stated that Tobacco View has requested a 30 to 60 day time 12
period in order to bring their shop into compliance with the new Ordinance. 13
14
Council Member Hull questioned what section of the Ordinance was of most concern to Mr. 15
Gaieth. Mr. Gaieth responded Item G. 16
17
Council Member Mueller requested further comment on this. Mr. Gaieth estimated that 20% of 18
his sales would be lost if he were required to comply with Item G. 19
20
Mayor Flaherty proposed the Council either strike Item G or grandfather in its existing 21
businesses. City Attorney Riggs cautioned the Council from grandfathering in the existing 22
businesses as the Ordinance would then be difficult for the Police Department to uniformly 23
enforce. The better option would be to strike Item G. 24
25
AMENDMENT MOTION/SECOND: Flaherty/Mueller. To Strike Item G from Ordinance 889. 26
27
Mayor Flaherty commented he spoke with Mr. Gaieth prior to the meeting and understood he 28
was running an upstanding business in Mounds View and has done so for the past five years. 29
30
Council Member Mueller added that by banning certain products would drive customers from 31
Mounds View to surrounding communities. 32
33
Council Member Gunn did not want the City to hurt its existing businesses. However, she 34
believed the Council would have to address this issue at some point in the future. 35
36
Council Member Meehlhause supported the direction of the Council but stated the business 37
owners could be impacted by a future City Council if there was a need to implement necessary 38
procedures. 39
40
Ayes – 5 Nays – 0 Motion carried. 41
42
AMENDED MOTION/SECOND: Mueller/Gunn. To approve the Second Reading and Adopt 43
the Amended Ordinance 889, Striking Item G, Revising Chapter 512 of the Mounds View City 44
Code Pertaining to Cigarettes and Tobacco and direct staff to publish the Ordinance summary. 45
Mounds View City Council October 27, 2014
Regular Meeting Page 3
1
ROLL CALL: Gunn/Hull/Meehlhause/Mueller/Flaherty. 2
3
Ayes – 5 Nays – 0 Motion carried. 4
5
B1. Second Reading and Adoption of Ordinance 891, an Ordinance Updating 6
Chapter 603 of the Mounds View Municipal Code Relating to Recycling and 7
Garbage Collection – Roll Call Vote. 8
9
City Administrator Ericson stated the Council has been working on this item for several months. 10
He reported that representatives from Ramsey County have reviewed the City’s licensing and 11
recycling requirements. He indicated Mounds View was the only community in Ramsey County 12
that did not have organized recycling collection. Staff reviewed the proposed changes to City 13
Code and recommended the Council adopt Ordinance 891. 14
15
Mayor Flaherty asked if local vendors have had a chance to review the proposed code 16
amendment. 17
18
Michael Bay, Ace Solid Waste, did not support the language requiring that haulers report rate 19
increases to the City of Mounds View. He believed this was an overreach by the City. 20
Otherwise he had no trouble with the revisions. 21
22
Jean Buckley, Ramsey County, commended the City for tightening up their code. She discussed 23
how the MPCA was interested in collecting data from all garbage haulers regarding commercial 24
trash. She reported this would not impact cities and would be managed by refuse haulers. 25
26
Council Member Mueller noted the start time for refuse pick up was being amended to 7:00 a.m. 27
to comply with the City’s noise ordinance. She asked if this would have a negative impact on the 28
refuse haulers. Mr. Bay did not see this being a concern. 29
30
Council Member Mueller questioned if Ace has considered offering composting services to 31
commercial customers. Mr. Bay stated there has been talk about offering organics collection 32
with recycling. He believed that as time went on and it became more cost effective, organics 33
collection could become a reality. 34
35
MOTION/SECOND: Mueller/Gunn. To approve the Second Reading and Adopt Ordinance 36
891, an Ordinance Updating Chapter 603 of the Mounds View Municipal Code Relating to 37
Recycling and Garbage Collection and direct staff to publish the summary. 38
39
ROLL CALL: Gunn/Hull/Meehlhause/Mueller/Flaherty. 40
41
Ayes – 5 Nays – 0 Motion carried. 42
43
B2. Resolution 8317, Approving the City of Mounds View “Solid Waste 44
Management Standards”. 45
Mounds View City Council October 27, 2014
Regular Meeting Page 4
1
City Administrator Ericson reported the City has created a document with standards for solid 2
waste haulers. This brand new document would provide greater clarity, guidance and direction 3
on how to implement Ordinance 891. Staff reviewed Resolution 8317 in detail with the Council 4
and recommended approval. 5
6
Council Member Mueller asked if there was a due date on the form that had to be submitted by 7
the refuse haulers to the City. City Administrator Ericson reported he would place a specific 8
deadline on the form after speaking with the refuse haulers. 9
10
Council Member Gunn recommended the language regarding refuse and recycling services for 11
multi-unit buildings be amended to be consistent with the remainder of the code. Jean Buckley, 12
Ramsey County, recommended that the City address multi-family buildings units that have four 13
or more kitchens. 14
15
MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8317, 16
Approving the City of Mounds View “Solid Waste Management Standards”. 17
18
Ayes – 5 Nays – 0 Motion carried. 19
20
C. Introduction and First Reading of Ordinance 894, a Cable Television 21
Franchise Ordinance Amendment. 22
23
Finance Director Beer requested the Council introduce Ordinance 894 a Cable Television 24
Franchise Ordinance that would extend the current franchise for two years, until December 31, 25
2016. 26
27
Cor Wilson, Executive Director of NSCC, discussed the ongoing negotiations that have taken 28
place with Comcast. She indicated Comcast was attempting to merge with Time Warner Cable. 29
The FCC has not made a decision on this matter and may not until spring of 2015. As part of the 30
merger, Comcast would be divesting themselves of all cable franchises in the Twin Cities metro 31
area. She commented this transfer required City Council approval, along with the agreed upon 32
two year extension of the franchise. She explained that the Cable Commission recommends the 33
Council approve the franchise amendment. 34
35
Council Member Mueller asked if the City that has withdrawn membership from the Cable 36
Commission may reconsider their position given the fact a two year extension on the franchise 37
was being proposed. Ms. Wilson was uncertain of their position on this matter. She was moving 38
forward with the assumption that this City would not be included in the franchise or future 39
budgets. 40
41
Council Member Meehlhause questioned who would receive the Comcast refund. Ms. Wilson 42
stated the refund would be made to Comcast subscribers in the 10 member cities. 43
44
Mayor Flaherty inquired if negotiations with GreatLand Communications were anticipated to go 45
Mounds View City Council October 27, 2014
Regular Meeting Page 5
more smoothly than with Comcast. Ms. Wilson was uncertain but noted she would remain 1
optimistic. 2
3
MOTION/SECOND: Mueller/Meehlhause. To Waive the First Reading and Introduce 4
Ordinance 894, a Cable Television Franchise Ordinance Amendment. 5
6
Ayes – 5 Nays – 0 Motion carried. 7
8
8. CONSENT AGENDA 9
A. Set a Public Hearing for Monday, November 10, 2014 at 7:00 p.m. to 10
Consider Ordinance 894, a Cable Television Franchise Ordinance 11
Amendment. 12
13
MOTION/SECOND: Gunn/Meehlhause. To Approve the Consent Agenda as presented. 14
15
Ayes – 5 Nays – 0 Motion carried. 16
17
9. JUST AND CORRECT CLAIMS 18
19
Finance Director Beer answered the Council's questions related to claims. 20
21
MOTION/SECOND: Gunn/Hull. To Approve the Just and Correct Claims as presented. 22
23
Ayes – 5 Nays – 0 Motion carried. 24
25
10. APPROVAL OF MINUTES 26
27
None. 28
29
11. REPORTS 30
A. Reports of Mayor and Council. 31
32
Council Member Gunn explained the Irondale Drama Department would be putting on 33
“Anything Goes” on Thursday, Friday and Saturday evening at the Irondale High School. 34
35
Council Member Mueller reported the Festival in the Park Committee met last week and was in 36
need of volunteers, along with a secretary to take minutes. She encouraged those interested in 37
serving to contact City Hall for further information. The next committee meeting would be held 38
on November 18th at 7:00 p.m. 39
40
Council Member Mueller stated the Ramsey League of Local Government Annual Meeting 41
would be held on Thursday, November 20th and the group would be recapping the recent 42
elections. The meeting would be held at the Mermaid. 43
44
Mounds View City Council October 27, 2014
Regular Meeting Page 6
Council Member Meehlhause indicated he would be attending the Northeast Youth and Family 1
Services Personnel Committee meeting on Wednesday to discuss health insurance options for 2
employees. 3
4
Council Member Meelhause stated there would be a YMCA Advisory Board meeting on 5
Monday, November 3rd at 11:00 a.m. at the Community Center. 6
7
Mayor Flaherty explained Halloween was Friday evening. He encouraged all motorists to drive 8
with great caution. 9
10
Mayor Flaherty encouraged all residents to get out and vote on November 4th from 7:00 a.m. to 11
8:00 p.m. at the Community Center. It was noted absentee voting would be completed at City 12
Hall during business hours. 13
14
B. Reports of Staff. 15
16
Finance Director Beer stated he had written a newsletter article for the Mounds View Matters 17
regarding the City’s proposed budget discussing how this would impact property taxes. 18
19
City Administrator Ericson indicated new hours of operation for the Community Center were 20
being proposed. He reviewed the proposed hours for the summer of 2015. 21
22
City Administrator Ericson reported the Festival in the Park Committee was looking for financial 23
assistance from the City for next year’s event. He discussed the option of the Council funding 24
the fireworks display. He explained that the next Just and Correct Claims would have a line item 25
covering the balance of this expense. 26
27
C. Reports of City Attorney. 28
29
City Attorney Riggs had nothing additional to report. 30
31
12. Next Council Work Session: Monday, November 3, 2014, at 7:00 p.m. 32
Next Council Meeting: Monday, November 10, 2014, at 7:00 p.m. 33
34
13. ADJOURNMENT 35
36
The meeting was adjourned at 8:32 p.m. 37
38
Transcribed by: 39
40
Heidi Guenther 41
TimeSaver Off Site Secretarial, Inc. 42