The URL can be used to link to this page

Home My WebLink AboutAgenda Packets - 2013/10/07MOUNDS VIEW CITY HALL ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller Citizens may speak to issues not on tonight's agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 1. Ramsey County Joint Powers Agreement - New Voting Machine System (Joe Mansky, Ramsey County Elections Manager will be present to answer questions) 2. County Road 10 Corridor Update 3. Review Budgets for All Funds Next work Session: Monday, November 4, 2013, at 7pm Next City Council Meeting: Monday, October 14, 2013 at 7pm Item No: 1 Meeting Date: October 7 2013 Type of Business: Work Session almommommosomm To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Ramsey County Joint Powers Agreement — New Voting Machine System In 2001, the City entered into a Joint Powers Agreement (JPA) with Ramsey County Elections for a Voting Machine System. According to Resolution 5618 (attached), the City purchased five voting machines over a five year period. The City currently has an agreement with Ramsey County Elections for election services, which includes the task of management and oversight of Primary and General Elections for the City. Ramsey County Elections is requesting that the City enter into a JPA for the purchase and operation of new voting machines. The new machines will read and count paper ballots like the old machines do. However, the new machines will have a larger display screen that will alert voters if a ballot error is made and provide instructions to correct it. The new machines will also allow for faster processing of ballots. The new machines will be used starting in 2014. Attached is the Joint Powers Agreement for your review. Total proposed costs for the new election equipment is addressed on Appendix C of the JPA. In addition, attached is an email dated October 2, 2013, which addresses Staff's and City Attorney's concerns, comments and questions about the JPA for your reference. These concerns, comments and questions were answered by Joe Mansky, Elections Manager for Ramsey County. Please review the attachments. Joe Mansky will be at this meeting to address any City Council questions or concerns. Respectfully submitted, Desaree Crane v :7 FJ .. . i . LI • -,*. fftfillyi 61 W& Kfi I hN Wda$ I -; e WHEREAS, the Ramsey County Board of Commissioners adopted Resolution 2001-283 approving a Joint Powers Agreement for Election System Replacement; and WHEREAS, efficient ballot generation and the timely accumulation of election results depend upon the use of the same vote tabulation system throughout the County, and the use of a consistent voting method for all elections enhances election judge and voter understanding of the voting process and helps to provide equitable treatment of all voters, regardless of the type of election; and WHEREAS, the County and municipalities have reached agreement on 1) the need to replace existing elections equipment and to implement new elections equipment throughout the County as soon as possible, and 2) the funding for the new elections equipment. NOW, THEREFORE, BE IT RESOLVE® the Mounds View City Council approves the attached Joint Powers Agreement between the City of Mounds View and Ramsey County for the purchase of election equipment, and BE IT FURTHER RESOLVED that the City of Mounds View will purchase five voting machines (tabulators) over a five year period at an estimated cost of $9,021 in 2002 and $8,260 annually for 2003-2006. ATTEST. SEAL. Motion by: Second by: Sonterre Quick Stigney Marty Thomas Quick Thomas Aye Aye Aye No Aye Adopted this 24th day of September, 2001. Richard Sonterre, Mayor Kat leen Miller, City Administrator Desaree Crane From: Sent: To: Subject: Des - see my responses below. Mansky, Joseph <Joseph.Mansky@CO.RAMSEY.MN.US> Wednesday, October 02, 2013 3:24 PM Desaree Crane FW: draftjoint powers agreement for city review -----Original Message ----- From: Jim Ericson [mailto:JimE@ci.mounds-view.mn.usj Sent: Wednesday, August 14, 2013 12:33 PM To: Mansky, Joseph Cc: Desaree Crane; Mark Beer Subject: RE: draftjoint powers agreement for city review Hi Joe, Desaree and I have reviewed the draft JPA as have our attorneys with Kennedy & Graven, and the following represents our collective comments, concerns and questions. 1. What is the present fund balance for the HAVA grant and do the estimates shown in Appendix D take these dollars into account? A: We currently have about $525,000 in HAVA funds, the bulk of which will be used to purchase the county -owned equipment. As such, the impact of the HAVA funds is not currently shown in the estimated city costs in Appendix C. 2. Will the cities be required to pay maintenance costs immediately or only in the years following the execution of the JPA? A: We are not certain about this yet - it will depend in part on the extent and effect of the warranty that we get from the vendor. It's possible that the first year maintenance costs will be lower because of the warranty. 3. How certain are you regarding the indicated cost estimates? Could they decrease depending upon proposals received? Increase? For budgeting purposes, it would be good to have as firm an estimate as possible so that a budget amendment is not required in 2014. A: Good question. The current cost estimates are based on the proposals submitted to Hennepin County for their voting system purchase in March. My thinking is that the proposals made by the same three vendors will likely be similar. 4. Given that we already have a separate agreement with the County to provide election services, it would seem likely that the various costs of training and implementation might be less for us --will there be any credit provided to such municipalities? A: It's really two separate things. The training and implementation costs for the new voting system will be paid by the county. This will include the first-time training of election judges in the use of the new equipment. It will also cover any demonstrations that are set up for the voters in the year that the new voting system is implemented. The regular, biennial training of election judges in preparation for the state elections will continue to be covered separately by our election contract with you, as is now the case. 5. Kennedy & Graven: Section IV, A.1 provides that the municipalities shall "appoint a Project Manager with the authority to make binding decisions on behalf of the Municipality." This may be difficult for any city since cities do not have unlimited power to delegate authority to its employees. For example, I do not believe that a city employee could be delegated the authority to terminate the agreement or not to pay bills when due. To the extent that authority can be delegated to the city manager or clerk, this paragraph would not create a problem. If, however, the county expects the Project Manager to make a decision that has not, and perhaps cannot be, delegated to an employee, it would simply have to be referred to the city council. A: Good point. We have changed this to our designated election contact for each city in the revised JPA. 6. Kennedy & Graven: Section XII deals with indemnification and insurance. Each party is required to indemnify the other for certain claims. The obligation to indemnify the other party does not contain any limits. The courts have interpreted an agreement to indemnify another party without any limits as a waiver of the statutory protection of tort limits under Minnesota Statutes, Chapter 466. Because cities typically buy their insurance in reliance on this protection, an agreement to indemnify another party without any limits can expose the city to uninsured liability. The agreement does provide in Section XII A. that liability is governed and limited by the Torts Claims Act. However, that act allows cities to waive the protection of the liability limits. I would recommend that a new paragraph XII.F. be added as follows: "F. Nothing herein shall be deemed a waiver by either party of the limitations on liability set forth in Minnesota Statutes, Chapter 466." A: The county attorney's determination was that this change was not needed. 7. Can we drop from four precincts to three? Are there statutory guidelines as to maximum population per precinct? A: Good question. You cannot change the boundaries of Precinct 4 until 2022 at the earliest, since the precinct boundaries are also the boundaries of county commissioner districts 1 and 2. The other three precincts are presently configured as follows: MV 1 2,078 voters MV 2 1,344 voters MV 3 2,193 voters If these three precincts were combined into two new precincts, each of the two new precincts would likely end up with approximately 2,800 voters. They would at that point be two of our ten largest precincts in the county. (The countywide average is 1,625 voters.) The benefits of consolidating the three precincts into two would be lower capital costs (the city would be purchasing one fewer ballot counter, ballot box and ballot marking device.) the city would also have slightly lower annual operating costs. The downside would be the need to process a much larger number of voters through fewer locations, although in my view, that is manageable. It would likely require a somewhat different configuration of space at the community center, but I suspect that would be manageable as well. Also, here's my caveat: the aftermath of redistricting in 2021-2022 might cause the city to add back one or more precincts, depending on the location of new congressional or legislative boundaries. If you want to go forward with this, just let me know and we will prepare a map to illustrate how best to do the consolidation. 8. Under Section V, the cities will ultimately own the equipment. Yet in Section IV, a lease option is identified? Are there lease payment options that are not yet identified? A: We have not yet made a firm decision to purchase rather than lease, although a purchase would seem to make most sense at this point. We have discussed asking the vendors to submit both price schedules. 9. In Section VI, the warranty period is blank. Will the RFP require responding firms to include a minimum warranty period? A: We have not yet made a decision on the warranty Issue, namely whether or not it makes sense to purchase an extended warranty, at least for the first few years. My sense is that we are leaning in that direction. 10. In Section VIII, subsection "C" appears to be missing. A: That has been corrected. 11. In Section VIII, Sebsection "D" the County will determine how the old equipment will be liquidated, at its sole discretion. If the equipment is owned by the City, why does the County control the disposition? Granted, I presume there's greater resale value in the system as a whole rather than parceling out bits and pieces here and there by individual cities, so am not opposed. Just curious. A: Individually, the current voting system is of little to no value. Our best chance yLany kind of return on its sale or disposal will be to do so in bulk at the point that the new voting system is purclWsect Jt1 Ct, we may well make vendor payment to take the old system a requirement of any new purchase. 12. I'm not sure I understand the intent of Section XI, specifically, the following: "However, the County will not participate in any discussions at these meetings that involve renegotiation of the financial provisions for the first five years of this Agreement." Does this mean that discussions may proceed however the County will plug its ears or leave the room? Is there some magic associated with five years? If for some reason the costs change dramatically in the first five years, would the County not want to address it as soon as possible? A: That section, which was from the 2001 JPA, was removed in the revised JPA. 13. Section XII, Sub D addresses insurance. If the County stores our equipment, the County will carry such adequate coverage? A: Yes. 14. In Section XVII, Cities are allowed to make a full payment on equipment it was previously making payments on. I'm not sure what the 30 -day deadline refers to, however. Does this mean that if we make a payment, then decide to allocate unexpended levy dollars toward making full payment of the equipment, we cannot do so if more than 30 days have elapsed since the last installment payment? A: That section, which was from the 2001 JPA, was removed in the revised JPA. 15. The agreement in Section XX references the task force and the planning for a successor voting system. Seems unsettling to talk about replacing a system that has not yet been ordered. How many years are we thinking the new system will serve us? A: This will be our third generation of optical scan voting systems. The first voting system was used for 14 years. Our currently system is in its 13th year of use. Hence, the proposed JPA would be for 14 years. The new system has been in the planning stage for the past three years. 16. Related to my 4th comment above, it would seem that there is some overlap with regard to implementation services, annual maintenance and the cost summary expressed in Appendices B, C & D and the agreement already in place for the County to provide election services to the City. Will there be a cost reduction in either agreement? A: The JPA only covers the voting system operations. The election contract covers the administration of elections. The only overlap is the new part of the proposed JPA that governs the operation of the absentee ballot counting center. Currently, the costs of the election judges for the counting center are covered in the election contract. These costs will be transferred to the joint powers agreement. I will have a better idea of the amount to be transferred once I know which voting system we will be acquiring, but in any case, it's will not likely be a huge amount. That's all for now, we look forward to your response. Jim Ericson City Administrator City of Mounds View 2401 County Road 10 Mounds View, MN 55112 763-717-4001 (Phone) 763-717-4019(Fax) 763-464-9644 (Cell) www.ci.mounds-view.mn.us (Web) From: Mansky, Joseph[mailto:Joseph.Manslcy@CO.RAMSEY.MN.US] Sent: Monday, July 22, 2013 2:25 PM To: Sue Iverson; Amy Dietl; Blaine; Michelle Tesser; Bart Fischer; Jessica Jagoe; Heather Butkowski; Kathy Glanzer; Maplewood; Maplewood; Maplewood; Moore, Shari; Desaree Crane; New Brighton; Stephanie Marty; Bette Malm; Carolyn Curti; Barb Suciu; Shoreview; Spring Lake Park; Spring Lake Park; Kathy Keefe; White Bear Lake; White Bear Lal<e, Judy Moll Subject: draft joint powers agreement for city review JOINT POWERS AGREEMENT FOR NEW VOTING SYSTEM ACQUISITION ANIS OPERATION This Agreement is made by and between Ramsey County, through the Ramsey County Elections Office (hereinafter "County"), and the cities of Arden Hills, Falcon Heights, Gem Lake, Lauderdale, Little Canada, Maplewood, Mounds View, New Brighton, North Oaks, North St. Paul, Roseville, St Anthony, St. Paul, Shoreview, Spring Lake Park, Vadnais Heights, and White Bear Lake and White Bear Township (collectively referred to as the "Municipalities"). WHEREAS, the County and the Municipalities ("Parties") are "govertnnental mots" as defined in Minn, Stat. §471.59; and WHEREAS, pursuant to Mimi. Stat. §471.59, the Parties, through actions of their governing bodies, are authorized to enter into ajoint powers agreement for the exercise of commonly held or similar powers; and WHEREAS, the Parties entered into a Joint Powers Agreement in 2001 for the purchase and operation of a new voting system, with a ten year term and automatic two year extensions; and WHEREAS, pursuant to the provisions of the 2001 Joint Powers Agreement, the County prepares ballots and compiles election results for all state, federal, county, municipal and school district elections for the Municipalities; and l' WHEREAS, efficient ballot preparation and the timely compilation of election results depend upon the use of a uniform voting system throughout the County, and the use of a uniform voting system for all elections enhances election judge and voter understanding of the voting process and helps to provide equitable treatment for all voters, regardless of the type of election; and WHEREAS, Congress mandated the use of an assistive ballot marking device in all polling places and in- person absentee voting locations for use by voters with disabilities, through enactment of the Help America Vote Act of 2002 ("HAVA"); and WHEREAS, the Minnesota Legislature mandated the central counting of all absentee ballots under uniform state laws and procedures in Laws of Minnesota 2010, Chapter 194, effective in 2010; and WHEREAS, the Parties have reached agreement on 1) the need to replace the existing voting system and to implement a new voting system throughout the County in time for use for the 2014 state elections; and 2) the funding formula for the new voting system; and WHEREAS, state funds for the acquisition and operation of voting systems originating from grants received by the County under the Help America Vote Act must be expended by the County no later than March 31, 2014, or be returned to the State of Minnesota; NOW, THEREFORE, in consideration of the mutual undertakings and agreements hereinafter set forth, the parties agree as follows: 9/18/2013 RC Joint Powers Agreement for New Voting System —2013 Page I of 19 Q r" The purpose of this Joint Powers Agreement is to establish and describe the roles and responsibilities of the County and the Municipalities in connection with the acquisition, implementation, and operation of a new voting system for use throughout Ramsey County ("Project"), including equipment that will be owned and operated by the County and equipment that will be owned and operated by the Municipalities. COUNTY ROLES AND RESPONSIBILITIES -SYSTEM IMPLEMENTATION A. General The Comity will provide the services, materials, and equipment necessary to procure and implement a replacement voting system ("System") in Ramsey County, including software, hardware, materials, ballot printing, and other services as further described in this Agreement. Services may be provided directly by County staff or by outside vendors, as determined by the County. B. System (Description 1. The System will have the following functionalities: ® The capability to create ballot styles for each precinct based on the appropriate contests and candidates and to generate ballots by either creating a print file that may be sent to a vendor or by printing ballots in the County offices; The capability to program memory devices for each precinct for an election that will, when inserted into a ballot counter or ballot marking device, properly record the votes on ballots cast in that precinct, reject ballots that are not from that precinct or which do not have the proper validation marks, return to the voter ballots which contain an overvote or a crossover vote, and perform all other actions required by the Minnesota election law; • The capability to count absentee ballots at a central location in the County or at one or more Municipalities, at the option of each of the Municipalities, and to generate reports noting the number of absentee ballots counted for each precinct; The capability to accumulate votes on ballot counters located in each precinct on election day, at other locations prior to election day, and from absentee ballot counting centers, to protect voted ballots in a sealed ballot box; to generate paper tapes of election results for review and certification by election judges; and to electronically upload or transmit election results to the County; and • The capability to compile election results from electronically transmitted files from each precinct through use of the memory device which recorded votes from the precinct and/or from the election results tape; to create an 9/18/2013 RC Joint Powers Agreement for New Voting System -2013 Page 2 0£ 19 election results database that may be used for displaying results on the County website; and to generate needed reports for certification of election results. 2. The System must be certified by the Minnesota Secretary of State in accordance with the provisions of Minn. Stat. §206.57, subd. 1 and Minnesota Rules chapter 8220. C. System Equipment The County will purchase System hardware and software (collectively referred to as the "System Equipment") as initially needed for use of the System by the County and the Municipalities. The System Equipment to be purchased by the County for implementation of the System under the terms of this Agreement is listed as the System Equipment Costs — Total in the System Equipment List, attached hereto and made a part of this Agreement as Appendix A. D. Implementation Set -vices 1. The County will provide services, including training, related to the implementation of the System by the County and the Municipalities, as described in Appendix B -Implementation Services, attached hereto and trade a pall of this Agreement. 2. The County will provide implementation project management services through a Project Manager. Joe Mansky, or his designee, shall serve as Project Manager for the County. 3. The goal is to have the System implemented and ready for use by the County and the Municipalities in time for the 2014 state primary. At the discretion of the County, the implementation of the System may be delayed for initial use at the 2015 city and school district elections. III. COUNTY ROLES AND RESPONSIBILITIES -POST IMPLEMENTATION OPERATING SERVICES A. General Following System implementation, the County will perforin the duties described in Sections III. B. through E. (collectively, "Operating Services") either directly by County staff or by outside vendors, as determined by the County. B. System Administration The County will: 1. maintain all licenses and agreements from the vendor(s) necessary to operate the System; 9/18/2013 RC Joint Powers Agreement for New voting System— 2013 Page 3 of 19 2. obtain and implement all required software updates needed to operate the System in compliance with the requirements of the Minnesota election law; 3. perform diagnostic testing of ballot counters and ballot marking devices to ensure the proper functioning of all equipment; 4. provide election programming needed to generate ballots and program memory devices that allow the ballot counters to correctly record votes; and 5. accumulate and report election results cast on the ballot counters for all elections C. Warranty Services 1. Warranty services will be provided by the System vendor(s) in accordance with the warranty provisions contained in the contracts between the County and the System vendor(s). 2. The County shall obtain and enforce all System warranties, including warranties on equipment owned by the Municipalities paid for under the terns of this Agreement. All requests for warranty services shall be made by the Municipalities to the County. 3. The warranties for components of the host computer system shall continue to be substantially those offered by the original equipment manufacturers. D. Post -Warranty Maintenance Services Maintenance services will be provided following expiration of the warranty period(s) in accordance with the provisions of the maintenance agreement(s) between the County and the System vendor(s). Prior to expiration of the System manufacturers' warranties, the County, in consultation with the Municipalities, will decide whether System maintenance services will be provided on a fixed price or a time and materials basis. The County's decision shall be binding on all of the Municipalities and shall apply to all System hardware and software, whether housed at the County or the Municipalities, including backups. 2. The County will enter into a contract with the System vendor(s) for System maintenance services to be provided directly to the County and to the Municipalities. The County may, in consultation with the Municipalities, provide some or all maintenance services directly. The County will manage the provision of maintenance services for the Municipalities. Maintenance services shall include, at minimum, the following: a. Preventative Maintenance: inspect and clean all ballot counters and ballot counting devices, including the read heads, printers, motors and other related components. 9/18/2013 RC Joint Powers Agreement for New Voting System — 2013 Page 4 of 19 b. Repairs: make basic repairs to ballot counters and ballot marking devices as needed; the County will maintain or obtain spare pails for this purpose. C. Equipment Replacement: replace ballot counters, ballot marking devices and related hardware and components on an as needed basis in the case of complete or un -repairable equipment failure. E. Ongoing Services The County will provide the Municipalities with a set of test ballots (also known as the test deck) and pre -audited test results for each precinct in every election. 2. The County will provide ballot layout, printing and memory device proganuming as follows: a. Ballot layout — no cost to Municipalities for all elections b. Ballot printing 1) State and county elections — no cost to Municipalities 2) Other elections — printing cost attributable to Municipal and/or School District offices and questions paid by Municipalities and/or School Districts using cost formula provided by the Secretary of State C. Memory device programming — no cost to Municipalities for all elections 3. The County will provide each Municipality with the hardware and software necessary to administer absentee voting for all elections. Each Municipality will have the choice of one of the following options: a. make arrangements for the County to accept/reject, process and count all the absentee ballots for the Municipality; b. accept/reject its own absentee ballots and make arrangements for the County to process and count the absentee ballots for the Municipality; C. accept/reject, process and count its own absentee ballots 4. The County will provide the Municipalities with the County's costs for options 3. a. and b. (above) no later than 24 weeks before the first election for which the System will be used and no later than 16 weeks before the date established in state law to begin absentee voting in subsequent years. Each Municipality shall inform the Comity in writing of its initial choice no later than 20 weeks before the first election for which the System will be used. Each Municipality shall notify the County in writing of any changes desired for its choice in subsequent years no later than 12 weeks before the date established in state law to begin absentee voting for a primary in a given year. The County will allocate the costs 9/18/2013 RC Joint Powers Agreement for New Voting System -2013 Page 5 of 19 for providing absentee voting services to the Municipalities as illustrated in the Appendix C spreadsheet, attached hereto and made a part of this Agreement. 5. The County will provide inspection and replacement of consumable supplies. 6. Election day technical support for the System will be provided by the voting system vendor (up to three days per election), as required by the County. a. Programming and system administration operations b. Ballot counter operations C. Ballot marking device operations Subject to approval by the County, during the term of this Agreement including any extensions, the County shall lease or purchase ballot counters, ballot marking devices, and other hardware and software in addition to those listed in Appendix A, on written request from a Municipality. Payment to the County by the requesting Municipality shall be made within thirty (30) calendar days from the date of the invoice from the County following delivery of the hardware and/or software to the requesting Municipality. 8. During the term of this Agreement including any extensions, the County may lease or purchase any additional hardware and software that is necessary for the System to comply with the provisions of the Minnesota Election Law or that the County deems necessary to meet demand from the voters. IV. ROLES AND RESPONSIBILITIES OF THE MUNICIPALITIES A. Implementation 1. The individual who administers elections for the Municipality shall serve as the Municipality's project implementation liaison with the County. Each Municipality shall provide the name and contact information for the liaison within ten (10) calendar days of final execution of this Agreement. 2. Within thirty (30) calendar days of execution of this Agreement, each Municipality shall notify the County in writing of its plans for payment of the acquisition costs of the ballot counters, ballot marking devices and any other administrative equipment ("Equipment Costs"). Each Municipality may choose from one of the following payment options: a) a one-time reimbursement of costs or b) reimbursement of costs over two or more years, not to exceed a maximum of five years. A Municipality may not revoke its decision at any time after notice has been given to the County. B. Post-Implementation/Ongoing 1. The Municipalities shall verify that ballots and memory devices tested by the County function accurately in the ballot counters and ballot marking devices that will be used in each election. If a Municipality identifies an error, the County 9/18/2013 RC Joint Powers Agreement for New Voting System —2013 Page 6 of 19 V, VI. VII. shall correct the error within ten (10) calendar days of notification of the error, if practicable. 2. The Municipalities shall also perform all public accuracy testing provided by law for each election and may request the County's assistance in conducting these tests, at no charge. 3. The Municipalities may not lease or purchase any additional hardware and software during the term of this Agreement or any extensions without the prior approval of the County. 4. Each of the Municipalities shall lease or purchase at least one ballot counter, a ballot marling device, and a ballot box for each precinct in the Municipality. C. Payment Each of the Municipalities is responsible for payment in accordance with the provisions of this Agreement. ®WNERSHW/SOFTWARE LICENSE A. The County will initially own all System Equipment B. Upon payment in full to the County in accordance with the teens of this Agreement, each of the Municipalities will own the ballot counters, ballot marling devices, and related equipment that were originally purchased by the County under this Agreement; this provision shall not apply to equipment leased by the County. The County will maintain ownership of backup ballot counters and ballot marking devices, the central count ballot counters and any precinct ballot counters that are needed for counting absentee ballots, the memory devices for all ballot counters and ballot marking devices, and the computer hardware and software needed to operate and administer the System. C. The County is the sole Licensee of the System software and the Municipalities are users The County makes no representations and extends no warranties with respect to the use of the System and specifically disclaims all other warranties, express or implied, including but not limited to any implied warranty or merchantability or fitness for a particular purpose. SYSTEM Il!'iPLEMENTATIGN FUNDING A. The County will provide initial financing for the costs of acquisition, installation, and implementation of the System ("Implementation Costs"). B. As part of the initial financing of the Implementation Costs, the County will apply state grant funds received under the Help America Vote Act and required County matching funds as a setoff against the Implementation Costs. 9/18/2013 RC Joint Powers Agreement for New Voting System -2013 Page 7 of 19 C. The Municipalities will provide the funds to reimburse the County for the System Equipment identified as the responsibility of the Municipalities in Appendix A. VIII. COST ALLOCATION/PAY1@RENT A. Cost Allocation -Implementation Costs 1. Each of the Municipalities will reimburse the County for the cost of the number of ballot counters, ballot boxes, and ballot marking devices required by that Municipality in accordance with the pricing in Appendix A. A list of the estimated number of ballot counters, ballot boxes, and ballot marking devices for each of the Municipalities and the percentage of the total cost for ballot counters and ballot marking devices to be paid by each of the Municipalities is listed in Appendix C. The total number and each Municipality's percentage of ballot counters and ballot marking devices may be adjusted throughout the term of this Agreement including any extensions. 2. For those Municipalities that have elected to pay for the ballot counters, ballot boxes, and ballot marking devices over time, the total amount to be paid will include their proportionate share of any financing costs incurred by the County for the purchase, installation and implementation of the System Equipment which financing costs will be shared among those Municipalities that have elected to pay over a period from two to five years. B. Cost Allocation-Post-Implementation/Operating Services 1. There will be no charge to the Municipalities for ballot layout for all elections, ballot printing for State and county elections or for memory device programming. 2. The Municipalities will pay the County's costs for Operating Services on an annual basis. 3. The cost of Operating Services will be calculated to include costs for the items listed in Section III.B.-E. of this Agreement and, until repaid in full, the Implementation Costs described in Section VIII.A.2. 4. Except as identified as the responsibility of a Party to this Agreement, amwal costs for Operating Services will be allocated as follows: a. using the percentage of the total number of ballot counters requested by the Municipality as a proportion of the total number of ballot counters requested by all Municipalities for 80%, and using the percentage of the total number of absentee ballots accepted by each Municipality during the three most recent state general elections as a proportion of the total number of absentee ballots accepted in the County for 20%. b. The allocation will take into account any changes in the number of ballot counters requested by each of the Municipalities and/or the total number of ballot counters. 9/18/2013 RC Joint Powers Agreement for New Voting System -2013 Page 8 of 19 C. Payments 1. The County shall invoice a Municipality after the initial delivery of County - tested ballot counters, ballot boxes, and ballot marking devices to the Municipality. If a Municipality will pay over a period of 2-5 years, the County will invoice the Municipality its appropriate annual sum along with the invoice for annual operating costs. Payment shall be made within thirty (30) calendar days of the date of the invoice. 2. On or about June 1 of each calendar year during the term of this Agreement including any extensions, the County will invoice the Municipalities for their share of Operating Costs for the next calendar year. The total amount of the invoices will be calculated based on the actual Operating Costs incurred by the County in the previous calendar year, with adjustments made to account for increases or decreases in anticipated operating costs. The Municipalities shall make payment to the County within thirty (30) calendar days of the date of the invoice. 3. If the County provides maintenance services through the System vendor on a time and materials basis, a Municipality that requires maintenance services will contact the County for the services and the County will contact the vendor. The requesting Municipality will be invoiced directly by the vendor, and will be individually responsible for the cost of the services received, with no right to reimbursement from the County. 4. If requested by a Municipality, the County shall invoice the School District(s) to pay a proportion of the Municipalities' annual cost for Operating Services using either: a) the cost-sharing methodology provided in the Minnesota Election Law; or b) another methodology developed by the County, in consultation with the Municipalities. The County will invoice the School District(s) for their proportion of the costs and payments will be made directly by the School District(s) to the County. 5. Payment of interest and disputes shall be governed by the provisions of Minn. Stat. § 471.425. D. Proceeds from sale or lease of old equipment The County shall determine if any existing voting equipment, including but not limited to ballot counters, ballot marking devices and related hardware will be sold or leased in conjunction with the purchase of the System. The County shall apply the proceeds of any sale or lease of existing voting equipment, including but not limited to ballot counters and ballot marking devices, toward the Municipalities' payment of Implementation Costs or Post-Implemenntation Costs. 9/18/2013 RC Joint Powers Agreement for New Voting System— 2013 Page 9 of 19 A Preliminary Project Schedule is attached hereto and made a part of this Agreement as Appendix D. The County may change the schedule set forth in Appendix ID as appropriate based on changes in funding sources or the needs of the County. FIFAMENRIM A. The term of this Agreement is for a fourteen -year period from the date of final execution by all parties ("hritial Term"), unless earlier terminated pursuant to the provisions of this Agreement. B. This Agreement shall be automatically extended for successive two-year terms ("Renewal Terms"), upon the same or better terms, conditions and covenants, unless a majority of the Municipalities or the County gives notice of their/its intent not to extend at least 180 days prior to expiration of the Initial Term or the then -current Renewal Tenn. XI. ANNUAL REVIEW PROCESS At least once a year during the term of this Agreement, including any extensions, the County will convene a meeting of elections officials from the Municipalities to review the elections process and System operations. XII. INiDEMNIFICATION AND INSURANCE A Each party agrees that it will be responsible for its own acts and the acts of its employees, elected officials, and agents as they relate to this Agreement and for any liability resulting therefrom, to the extent authorized by law, and shall not be responsible for the acts of the other parties or their employees, elected officials, and agents, or for any liability resulting therefrom. Each party's liability shall be governed and limited by the Municipal Tort Claims Act, Minn. Stat. Chapter 466 and other applicable law. B. Each Party agrees to defend, indemnify and hold harmless the other Parties, their employees, elected officials, and agents from any liability, claims, causes of action, judgments, damages, losses, costs or expenses, including reasonable attorneys fees, resulting directly or indirectly from any act or omission of the indemnifying patty, its employees, elected officials, or agents, in the performance or failure to perform its obligations under this Agreement. Nothing herein shall be deemed a waiver by any Patty of its limitations on liability, defenses or immunities under Minnesota Statutes, Chapter 466, or other state or federal law. C. Each Party warrants that it is able to comply with the aforementioned indemnity requirements through commercial insurance or a self -funding program. D. Each of the Patties shall insure the full replacement value of all System equipment stored on the Party's site. 9/18/2013 RC Joint Powers Agreement for New Voting System —2013 Page 10 of 19 E. All insurance policies or self-insurance certificates shall be open to inspection by the other Parties and copies of the policies or certificates of self-insurance shall be submitted to a Party upon written request. XIII. RECORDS Subject to the provisions of Section XIV., each Party agrees that the other Parties, the State Auditor, or any of their duly authorized representatives shall, at any time during normal business hours, and as often as they may reasonably deem necessary, have access to and the right to examine, audit, excerpt and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of governmental entities and which involve transactions relating to this Agreement. The Parties shall comply with the provisions of the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, or any other applicable state statutes, any state rules adopted to implement the Act and statutes, as well as federal statutes and regulations on data privacy. XV. N®NASSIGNMENT No Party shall assign, subcontract, transfer or pledge this Agreement and/or services to be performed herein. XVI. USE OF VOTING SYSTEM The County shall only implement and support a single, uniform voting system throughout the County that must be used in every election conducted in the County. Each Municipality must use the ballot counters, ballot boxes and ballot marking devices provided in this Agreement for all elections conducted in the Municipality. XVII. TERMINATI®N A. This Agreement shall terminate upon unanimous consent of the Parties as evidenced by a written resolution of the governing body of each Party or when necessitated by operation of law or as a result of a decision by a court of competent jurisdiction. B. Effect of termination. Termination shall not discharge any liability incurred by any of the Parties during the term of this Agreement including any extensions prior to the effective date of termination. Each Party shall be liable for its own acts to the extent provided by law. XVIII. PROPERTY DISPOSITION A. Upon termination of this Agreement, ownership remains as stated in Article V. 9/18/2013 RC Joint Powers Agreement for New Voting System -2013 Page 11 of 19 B. Upon termination, a Municipality will be given the option to make full payment for the ballot counters, ballot boxes, and ballot marking devices for which it has made partial payment. Such payment must be made within thirty (30) calendar days of the date of receipt of the notice of termination from the County. C. If the Parties reach consensus on the need to replace the System, the Parties will negotiate a new agreement, which shall include the disposition of the System Equipment, whether owned by the County or the Municipalities. ►_ � A. All notices, reports or demands given or made by a Party under the terms of this Agreement or any statute or ordinance shall be in writing and shall be sent registered or certified mail. B. All notices, reports or demands shall be sent to the representative designated in writing by the Party. If none has been designated, notice to the Party's chief elected official shall be deemed adequate. XX. ENTIRE AGREEMENT/ALTERATION A. It is understood and agreed that the entire agreement between the Parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the Parties relating to the subject matter hereof B. Any alterations, variations, modifications, or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing as an amendment to this Agreement signed by the Parties hereto. C. The parties may execute separate copies of any amendment to this Agreement and the signature pages will be part of the original. XXI. VOTING SYSTEMS ADVISORY COMMITTEE The County shall establish a Voting Systems Advisory Committee ("Committee") to facilitate the administration of the System. Any Party to this Agreement may request to become a member of the Committee. Approximately ten years following final execution of this Agreement, or at such earlier time as the Parties may agree, the Committee shall begin planning for the acquisition of a successor voting system. XXII. SEPARATE EXECUTIONS/EFFECTIVE DATE Each of the Municipalities may sign a separate signature page and all of the signature pages taken together will constitute the original contract and will be as effective as if all of the signatures were on the same page. This Agreement shall be effective as to a Party upon execution by an authorized representative of that Party. 9/18/2013 RC Joint Powers Agreement for New Voting System -2013 Page 12 of 19 Wherefore, the Parties have executed this Agreement as of the last date written below. COUNTY OF RAMSEY RV, Rafael Ortega, Chair Board of Commissioners By: Bonnie Jackelen, Chief Clerk Board of commissioners Date: Approval Recommended: Mark Oswald, Director Deparhnent of Property Records and Revenue Approved as to form and insurance: Assistant County Attorney 9/18/2013 RC Joint Powers Agreement for New Voting System— 2013 Page 13 of 19 NAND OF MUNICIPALITY: By: _ Its: By: _ its: Date 9/18/2013 RC Joint Powers Agreement for New Voting System -2013 Page 14 of 19 Appendix A System Equipment List Note: prices are estimates pending the selection of a specific voting system 1. Voting and administrative equipment - County Unit 'Total _Quantiq Description Price Price 18 Backup ballot counters $4,043 $72,774 18 Ballot counters for absentee voting $4,043 $72,774 36 Ballot boxes $382 $13,752 18 Backup accessible ballot marking devices $4,550 $81,900 828 Memory devices $66 $54,648 5 Central count ballot counters for absentee voting $26,030 $130,150 2 Ballot on demand printers $8,960 $17,920 1 Operating software $137,976 $137,976 1 Staff training— hardware and software operations $140,000 $140,000 Freight and delivery (estimate) $20,000 $20,000 Subtotal for Equipment Costs - County $741,849 2. Voting equipment — Municipalities 171 Ballot counters for polling places $4,043 $691,353 171 Ballot boxes $382 $65,322 171 Accessible ballot marking devices for polling places $4,550 $778,050 Subtotal for Equipment Costs — Cities System Equipment Costs -Total $1,534,725 $2,276,574 9/18/2013 RC Joint Powers Agreement for New Voting System -2013 Page 15 of 19 Appendix B Implementation Services The County will provide, either directly or through a contracted vendor, as determined by the Comity, the Implementation Services shown below. The information provided below is tentative, pending the selection of a System vendor(s). Training and instructional materials 1. Training for Municipal elections officials and staff a. Operation of the ballot counter b. Operation of the ballot marking device C. Processing and counting absentee ballots (where applicable) 2. Training for election judges a. Operation of the ballot counter b. Operation of the ballot marking device 3. Development of training and informational materials - printed a. Ballot counter operations guide and quick stat guide b. Ballot marking device operations guide and quick start guide G. Opening and closing the polling place d. Providing instructions to voters 4. Development of training and informational materials for County website a. Election judge training video b. Public information videos 9/18/2013 RC Joint Powers Agreement for New Voting System -2013 Page 16 of 19 h w w N m m m r -I m h 00 LD d' w h w O O O 00 m w m N O m LO It dt m d' 00 N O d' m O 00 r� O m LO V m M m h w m N M N 4 m O � O N O LD c -I O O Mai I< a+ z u0 O d' m w N w N O O c -I w m N m W O d' O m h d' E u c e N M ut m O N mo0 wtD W d' u) h M h m Q u E o m D N E a IO- 0 L? 'V} i/} L} V} In i/T S/T 1/} i/} 00 e 0 a+ tl1 o ? o O _ M u d p� v + e c c � o U a Q Q O O a N u) h O rl <t M M lD ci N ul N m V' O m O O O o w N m m h tD to N w m N r� m h c m 00 m d' O m O O Y C 0 d' O O H .4 ci o0 O .1 O h m M ul h o M M O N O M e N m N h O O h m m O d' m m M 00 O m O 00 N w m ul N u1 00 d' N u1 ul ul h N M LD -1 tD m M h c o e O 'p N N N . E 8 x w CD « in O ( 0« O O O O o O O� O O O o O O\ o O O o O O O o w ue m O N m N d* N m m m N N O N h O M 't N O O 00 b.0�. m O N O m N 0 rl N d' N M O O 00 m O N 00 O c -I LD N c O N6 a4 O O N CO N ul N N� W O CJ � M L6 N 00 ci � O u O m G N i 3 d e O N N N N h V N N m M N N h O m c -I - m h � W m ul V l0 N m N N M h m N N h ul h N C H m •' ° ro N .� tll 1 h N a M t d' u1 tD d' M M ut tD W O 0 N o0 mQ Q 1O O n NIZF N lD c v v a N N N ® o v m N w a o 8 N V DD U1 M N N M m tD 00 M tD LD N N N M LD m lD O W ul LO M M m O N m w N N M M (D N 00 N O 00 tD V {J o C O o0 tO t6 cd 4 l 4 d0 Lo N ul h u O O Ol N h M N N h NO m)cyiui N ul O 0 O O m u) w L m m m O m u1 u) d' e -I l0 O H N w to m O ei ei O M OD m o r) ei N 00 N N N N Lr cf) N M N N Q. u x W A `a ® a � 0 � ° m 7 0 o 0 0 0 0 o C. 0 O 0 0 0 0 0 0 0 0 0 O o O o o 0 0 C. 0 O 0 0 0 0 00 o O o v y �o vi o ui ui vi o o ui 0' 0 0 Lri ui ui ui o 0 o ui ^a m « O N m h h N 0 0 h m O u N h h h 0 m O N N N 8 y m m m m m l0 m 00 m m h W m m m m 00 m h c _ q N 0 t0 n 00 00 lD n) t!) n m m N' 00 00 O m m m 7 @ C y u_ N N H N S M M 00 w h� M ul M m _ " A p m `o o •O c -I 4A V). VT V} V} V} V} Vf U} t/} VF U} i/} i/} ir} V/} i/} E N c c o\ o e\\ o o\ o 0 0 R o o o 0 0 0 o —YD m m m O h 00 00 � D v N h v M m o0 00 a a o h d Ln u a g o h 0 .-i m m n m m m li m oo O m m m m O r! m p O N O O e4 m N N e4 N ul <i' O O N m N O e4 m Q. o CLL �O '7 O N m i+ E M .-i .-i Q) m d Q) Z a x V) m 0 c O O m d N d L T Q L C / Q w '^ O ,� U Y h m t m O W OG C Ym O? Op m a m 2 Ut N => D N J N V m s bD +L+ 3m N W W N N 0 _j3m R 7 '_> v C C Q m C Y+ yD N 1p tD 'O 'gyp. D v O O O L O_ .,Q w, Q m LL (.7 J J �G CO G Z Z Z K (n N N N J > N N N N O O O N l0 O O O m O O N r N p d M O h O O N M V1 O O O m O O Lr; i11 r l O O - ti O O N M Id Q - U} V? L} V} L} C O U S 0 00 o N N O O O O Q N O D m O ui � � Q r tr @ o� c E U} O O `�- � v o O > � N N �p @ c E o � @ W O W O O tom!) u�1 O O till M O O O rtj N' O O 'j N '6 c^-1 O Q O a +• v c m o v \ o m Q m C v v U 0 N v Q 0 o e o O O t m vii t N O O O V O p � bb i s 16 @ 6 Y Zj O N N N O U > O ci O C O bbo Q O Q 3 i U p C Ul 0 ' O c @ ++ jO U OO- @ C s E v E h c v v = v m a a @ o Q p Y L O m d N @ Y C) C) 0p O V V N m U G Appendix D Preliminary Project Schedule (Dates are tentative) 2013 Oct 25 Complete city approval of joint powers agreement Dec 3 County board approval of joint powers agreement Dec 30 Publication of request for proposals for voting system 2014 Jan 15 Pre-bid conference for vendors submitting proposals Jan 31 Closing date for proposals from vendors for voting system Feb 11 Complete scoring proposals submitted by vendors Feb 14 Task force recommendation to county board r" Feb 25 County board approval of new voting system acquisition Mar 10 Publication of RFP for ballot printing 2014-2015 Mar 17 Place order with vendor for new voting system Apr 7-11 Software training for county staff Apr 21-25 Hardware training for county staff May 2 Complete delivery of new voting system components May 20 First day to file for office May 23 Complete check-in and preliminary testing of voting system components May 28-30 Simulated election with new voting equipment May 30 Complete training and informational materials for use of voting system Jun 16-20 Hands-on training for city elections staff Jun 27 Begin absentee voting Jul 7 -Aug 1 Hands-on training for electionjudges serving at the state primary Aug 12 State primary 9/18/2013 RC Joint Powers Agreement for New Voting System -2013 Page 19 of 19 Oct 6-24 Hands-on training for election judges not serving at the state primary Nov 4 State general election Nov 17 Post-election review of voting system 9/18/2013 RC Joint Powers Agreement for New Voting System -2013 Page 19 of 19 Iters No: 2 W Meeting Date: Oct. 7. 2013 Type of Business: Work Session Administrator ieview To: From: Item Title/Subject: Honorable Mayor and City Council Heidi Steinmetz, Economic Development Specialist County Road 10 Corridor Update The City Council's 2013 Priority Statement includes eight action steps for the revitalization of the County Road 10 corridor. On June 2, 2013, the City Council approved implementation items and dates for each action step. The current status of each action step is shown on the chart below. Action Ste Im lementation Item & Date .................._ Current Status 1) Partner with Ramsey County ongoing The County mowed the median grass on 6/26/2013 concerning corridor and mid-August. maintenance and appearance 2) Consider targeted property EDA to purchase 2400 County Road The EDA now owns all three acquisitions on a case -by- H2 and 2394 County Road 10 in order parcels. Building demolition case basis to eliminate blight to assemble a redevelopment site, is complete. Curb and and to encourage which includes the EDA -owned former asphalt removal should redevelopment and land Premium Stop parcel begin the week of Oct. 7th. assembly Four proposals for a market & land use study were received on Sept. 20". After careful evaluation of the four proposals, staff will recommend on Oct. 14" that the EDA consider a contract with Hoisington Koegler Group to complete the study. 3) Improve and enhance visual Install new City Hall electronic sign The Council approved this corridor aesthetics through and stone base by Fall 2013 purchase on 7/8/2013 and sustainable landscaping and approved the design on 7/22/2013. Construction of pedestrian -friendly the new sign should begin streetscaping the week of October 21st. Install new entrance monument signs no update Spring 2014 (Council to consider quotes Winter 2013) Oct. 7, 2013 - City Council Work Session Item 2 - County Road 10 Corridor Update Consider lead-based paint abatement Last Summer, City staff of four traffic signal intersections and received two quotes for the the painting of five traffic signal painting of five traffic signal intersections intersections. Both quotes were around $27,000. Last Fall, the City had the signals tested for lead-based paint. Four of the five signals tested positive. Staff is awaiting a quote from Aerial Painting out of Shoreview. The work, however, wouldn't be completed until Spring 2014. Mounds View Public Works to This task was not annually request to subcontract with completed. Shoreview Public Works for trash pickup using the State's Dept. of Corrections' Institution Community Work Crew Program Consider additional aesthetic The Silver Lake Rd/County improvements in conjunction with the Rd 10 project will occur intersection improvement projects Spring 2014. located at Silver Lake Rd/County Rd 10 (Spring 2013) and County Rd H/County Rd 10 2016 4) Explore creation of a Planning Commission to implement The Planning Commission Corridor Overlay Zoning by end of 2013 has been discussing changes to the sign code for district to promote ideals of ground signs to bring them vertical, mixed use development, minimized closer to County Road 10 building setbacks, parking in and improve their aesthetic rear and more desirable look. The Planning Commission should be design guidelines approving the final changes at their next meeting. Then the ordinance will go to City Council. Recommended changes: reduce the height allowance, reduce the setback requirement from County Road 10, requiring masonry features in the construction (brick, stone or stucco), and reducing the sight triangle setback at corners for CR 10 properties 5) Complete corridor trail and New trail on the south side of County no updates sidewalk system and plan for Rd 10 from County Rd H2 to Woodale internal and external to be completed in 2014 linkages to promote and enhance walkability and connectivity New trail on the north side of County Rd 10 from Red Oak Drive to Pleasant View to be completed in 2015 Oct. 7, 2013 -City Council Worl(Session Item 2 - County Road 10 Corridor Update 6) Actively recruit new business ongoing Seven business visits have occurred this year. Staff is development and work with still trying to schedule a visit existing businesses for purposes of retention and with Hagemeyer. expansion 7) Pursue grants and leveraged Apply for DEED's Redevelopment 2014. The City must have project costs (sources and uses), a funding opportunities to foster desired improvements Grant Program by February 3 Grants pay up to%of redevelopment project schedule, estimated costs for a qualifying site, with a 50% jobs to be created, etc. local match. DEED will award grants prepared for this grant to projects that provide the highest application. return in public benefits for the public costs incurred and meet all of the statutory re uirements. 8) Partner with MnDOT and Obtain confirmation from Ramsey no update Ramsey County to County whether they will contribute effectuate the naming of the monetarily towards replacing their County Highway 10 corridor road signs with new name as "Northtown Boulevard" Staff recommends that the City Council continue to discuss the status of their action steps for the County Road 10 corridor. Aeidi Steinmetz, r- Item No. 3. Meeting Date: October 7, 2013 Type of Business, Work Session City Administrator Review City of Mounds ew Staffp! Honorable Mayor andCity,. From: Mark Beer, Finance Director Item Title/Subject: 2014 Draft General Fund Bd.e The City Council reviewed the draft General Fund budget at the July work session. The City Council set a preliminary levy with a 3% increase for 2014, once set the amount can only go down. This is within the state and charter established levy limits. City departments continue to refine their budgets and more adjustments will occur as more accurate information becomes available. The State certified Local Government Aid (LGA) at $597,024 for 2014, an increase from $232,078 in 2013. The City will be sales tax exempt on direct purchases this excludes motor vehicles as they fall under a different tax statute. The General Fund will save approximately $18,000 to $20,000 as a result and city-wide the savings will be $50,000 to $60,000 Ramsey County has held their annual tax meeting and home values, in general, declined by 3.2%. The tax impact on homes of a 3% and 0% levy increase are attached. With the decertification of TIF district 1 property taxes will go down City-wide for most. The City will be negotiating with the 3 city unions for 2014 and 2015. Another unknown is health insurance rates. The City contribution for 2013 is $960 per employee. Rates will be available in mid October. The Council will also have a market rate study for non-union personnel to consider. The City will hold a truth in taxation meeting on Monday, November 25`h 2013 at bpm with a continuation meeting on Monday, December 9t", 2013 at 7pm if needed. Final levy and budget approval may occur at the December 9`" meeting. Conclusion Staff is looking for any additional direction from the Council on how they would like to proceed. Respectfully Submitted, Mark Beer Beer �� City of Mounds 2014 Median valued home declined by $4,381 or 3.164% Market value is reduced by "Homestead Market Value Exclusion" to get taxable value. MVM Sample Home Tax Impact Report 10/03/2013 12:07 PM 3% Levy No Levy 2013 2013 2014 Increase Decrease Increase Decrease Taxable City Taxable 2014 City In 2014 City In Value Tax Value Tax Levy City Taxes Tax Levy City Taxes 89,129 448.28 86,309 386.39 $ (61.89) 370.94 (77.34) 111,411 560.34 107,886 482.98 (77.36) 463.67 (96.67) 133,693 672.41 129,463 579.58 (92.83) 556.41 (116.01) 138,464 696.41 134,083 600.26 (96.15) 576.26 (120.15) 155,975 784.48 151,040 676.18 (108.31) 649.14 (135.34) 178,257 896.55 172,617 772.77 (123.78) 741.88 (154.67) 200,539 1,008.62 194,194 869.37 (139.25) 834.61 (174.01) 222,821 1,120.69 215,771 965.97 (154.72) 927.34 (193.34) 245,103 1,232.76 237,349 1,062.56 (170.19) 1,020.08 (212.68) 267,385 1,344.82 258,926 1,159.16 (185.67) 1,112.81 (232.01) 289,667 1,456.89 280,503 1,255.75 (201.14) 1,205.55 (251.34) 311,949 1,568.96 302,080 1,352.35 (216.61) 1,298.28 (270.68) 334,231 1,681.03 323,657 1,448.95 (232.08) 1,391.02 (290.01) 356,513 1,793.10 345,234 1,545.54 (247.55) 1,483.75 (309.35) 378,795 1,905.16 366,811 1,642.14 (263.03) 1,576.48 (328.68) 401,077 2,017.23 388,388 1,738.73 (278.50) 1,669.22 (348.02) 423,359 2,129.30 409,965 1,835.33 (293.97) 1,761.95 (367.35) Tax capacity for local rate Local tax rate Tax Levy 2005 $ 6,679,189 46.966 3,838,994 2006 7,533,462 39.939 3,838,994 2007 8,364,245 37.328 3,838,994 2008 8,574,618 34.962 3,838,994 2009 (State Levy limits) 8,475,755 32.351 3,799,393 2010 7.9% levy increase (Streets) 7,580,259 40.968 4,099,393 2011 2% levy increase (Gen Fund) 7,039,380 41.172 4,181,381 2012" 6,421,849 48.893 4,181,381 2013 6,041,960 50.295 4,181,381 2014 3% levy increase (Gen Fund) 7,010,457 44.768 4,306,823 - Tax capacity is reduced by the new Homestead Value Exemption of $634,860 city-wide, this accounts for the majority of the rate increase. 2014 Median valued home declined by $4,381 or 3.164% Market value is reduced by "Homestead Market Value Exclusion" to get taxable value. MVM Sample Home Tax Impact Report 10/03/2013 12:07 PM General Fund: Revenues: Property taxes - Base levy Special tax levies, Bonds Special tax levies, Operations Franchise tax Othertaxes Hotel/motel tax Licenses and permits Intergovernmental Charges for services Fines & forfeitures Interest Miscellaneous Transfers: Special Projects Fund Police Grants Fund DARE Fund Water Fund Sewer Fund Storni Water Fund Street Light Fund Levy Reduction Fund Vehicle & Equipment Fund Bond sales Total revenues Expenditures: Legislative Services: City Council Advisory Commissions Subtotal Administrative Services: City Administrator Elections Finance Central Services Subtotal Community Development Police Fire Public Works Administration Parks, Recreation & Forestry: Recreation Parks Forestry Subtotal Fleet Services: Building & Grounds Mance Vehicle & Equipment Mhmce Subtotal Streets: Pavement Management Snow & Ice Control Sign Maintenance Subtotal Other Convention & Visitor's Bureau Social Service Coordination Miscellaneous/contingency Transfers to other funds Debt service - Fire Bonds Subtotal City of Mounds View 2014 Budget Smumm'y i T -D 2010 2011 2012 2013 09/30/2013 2014 Change from 2013 Actual Actual Actual Budget Actual Request Dollar Percent 3,000,707 3,135,624 3,355,230 3,325,809 1,893,464 3,441,532 115,723 3.48% 154,606 93,885 93,734 144,627 - 156,348 11,721 8.10% 242,704 235,145 229,145 220,145 - 217,145 (3,000) -1.36% 225,581 241,289 219,581 253,000 160,807 253,000 - 0.00% 81,975 221,001 204,492 30,000 88,758 30,000 - 0.00% 51,002 53,516 54,088 53,000 41,535 53,000 - 0.00% 129,834 172,841 162,954 180,492 145,766 178,342 (2,150) -1.19% 570,267 575,178 587,641 359,671 328,293 351,671 (8,000) -2.22% 41,570 20,533 27,856 18,715 19,845 20,215 1,500 8.01% 26,107 39,970 52,054 31,300 28,829 39,300 8,000 25.56% 75,421 224,063 116,056 193,000 (34,965) 150,000 (43,000) -22.28% 305,000 241,507 308,678 235,002 251,221 250,716 15,714 6.69% - 0.00% 45,000 - 90,000 45,000 100,00% _ 12,531 - - - - - 0.00% 4,393 3,000 - - - - 0.00% 61,655 63,505 65,410 67,372 - 69,393 2,021 3.00% 48,833 50,298 51,807 53,361 - 54,962 1,601 3.00% - 6,756 6,959 - 7,168 209 3.00% 2,186 2,252 2,320 2,390 - 2,462 72 301% 250,000 6,472,060 - - - - 0.00% 13,319 175,142 11,340 23,736 - 81,600 57,864 243.78% 000% 42,286 43,734 43,857 48,216 32,942 48,643 427 0.89% ._.-_ ,g,<„ 000% 207,729 212,775 228,701 236,647 165,180 241,281 4,634 1.96% 37,783 15,680 38,205 20,000 10,830 56,000 36,000 180.00% .1. 1111 all Ilk n66 216.045 156,322 229,683 13,638 6.31% 102,108 103,626 95,432 107,200 101,502 107,200 - 0.000% 296,789 298,550 319,774 317,495 225,181 356,113 38,618 12.16% ,a<no 1117^ 119,776 133,369 131,736 133,298 88,835 132,961 (337) -0.25% .,, nn c'I ca11 6249/6 193,426 330,377 197,578 211,550 133,399 212,752 1,202 0.57% 126,453 113,452 115,928 126,037 89,253 148,356 22,319 17.71% 32,371 32,308 35,356 39,518 27,563 41,530 2,012 5.09% 352,250 476,137 348,862 377,105 250,215 402,638 25,533 6.77% 48,452 50,840 51,384 50,350 33,641 50,350 - 0.00% 1.10% 18,661 18,661 19,221 19,548 19,548 19,763 215 0.00% 3,944 3,274 3,176 6,500 3,715 6,500 270;000 - 10,000 3.85% 220,000 245,000 245,000 260,000 - _ 0.00% 'total expenditures 5,221,640 5,595,113 5,386,387 5,619,493 3,765,019 6,007,175 387,682 6.90% Net change in fund balance 63,520 6,673,343 162,755 (375,914) (841,526) (560,321) (184,407) Beginning Fund Balance 2,756,516 2,820,036 9,493,378 9,656,133 9656,133 9,280,219 Ending Fund Balance 2,820,036 9,493,378 9,656,133 9,280,219 8,814,607 8,719,893 (184,407) I ::: m z a : \ j) ! } \ Q ))))° ! 3 City of Mounds View 2014 Budget Summary i -T -D 2010 2011 2012 2013 09/30/2013 2014 Change from 2013 G=eneral Fund: Actual Actual Actual Budget Actual Request Dollar Percent Capital Outlays Legislative Services: City Council - - - - - - - 0.00% Advisory Commissions - - - - - 0.00% Subtotal - - 0.00% Administrative Services: City Administrator - - - - - - - 0.00% Elections - - - - - 36,000 36,000 0.00% - Central Services 7,416 - - - 3,940 - (23,996) 0.00% Finance - 0.00% Subtotal 7,416 - 3,940 36,000 12,004 0.00% Community Development - - - - - - 0.00% Police 5,579 25,531 10,616 20,000 61,849 - (54,533) -272.67% Fire - 5,736 22,900 22,900 399.23% Public Works Administration - (1,791) 0.00% Parks, Recreation & Forestry: Recreation - - - - - - - 0.00% Parks - - - 8,000 8,016 14,350 2,326 29.08% Forestry - - - - - 0.00% Subtotal - - 8,000 8,016 14,350 2,326 29.08% Fleet Services: Building & Grounds Mtnce - - - 5,100 - - - 0.00% Vehicle & Equipment Mhree - 6,000 - - - 0.00% Subtotal 11,100 - 0.00% Streets: Pavement Management - 132,648 - 5,200 - - (22,754) -437.58% Snow & Ice Control - 1,048 - - - 8,350 5,645 0.00% Sign Maintenance - - - - - 0.00% Subtotal 133,696 5,200 8,350 (17,109) -329.02% Other Convention& Visitors Bureau - - - - - - - 0.00% Social Service Coordination - - - - - - - 0.00% Miscellaneous/contingency - - - - - - - 0.00% Transfers to other funds - - - - - - - 0.00% Debt service - Fire Bonds - 0.00% Subtotal - - 0.00% Total expenditures 12,995 159,227 10,616 50,036 73,805 81,600 (36,203) -72.35% 3 General Fund: Operating Expenditures: Legislative Services: City Council Advisory Commissions Subtotal Administrative Services: City Administrator Elections Central Services Finance Subtotal Community Development Police Fire Public Works Administration Parks, Recreation & Forestry: Recreation Parks Forestry Subtotal Fleet Services: Building & Grounds Mtnce Vehicle & Equipment Mtnce Subtotal Streets: Pavement Management Snow & Ice Control Sign Maintenance Subtotal Other Convention & Visitor's Bureau Social Service Coordination Miscellaneous/contingency Transfers to other funds Debt service - Fire Bonds Subtotal Total expenditures city o,fMounds View 2014 Budget Summary Y -T -D 2010 2011 2012 2013 09/30/2013 2014 Change from 2013 Actual Actual Actual Budget Actual Request Dollar Percent 42,286 43,734 43,857 48,216 32,942 48,643 427 0.89% � nvo A A'77 7 600 10.150 6,978 10,150 _ - 0.00% 207,729 212,775 228,701 236,647 165,180 241,281 4,634 1.96% 37,783 15,680 38,205 20,000 10,830 20,000 - 0.00% I no AW. 190.839 176.248 233,816 122,337 233,685 (131) -0.06% 102,108 103,626 95,432 107,200 101,502 107,200 - 0.00% 296,789 298,550 319,774 309,495 217,165 341,763 32,268 10.43% 119,776 89,560 209,336 133,369 94,490 227,859 131,736 93,798 225,534 128,198 87,759 215,957 88,835 60,975 149,810 132,961 99,612 232,573 4,763 11,853 16,616 3.72% 13.51% 7.69% 19,221 19,548 19,548 19,763 215 1.10% 3,944 3,274 3,176 6,500 193,426 125,504 197,729 112,404 197,578 115,928 �<aca 206,350 126,037 iecnu 133,399 89,253 99564 212,752 140,006 At 510 6,402 13,969 2012 3.10% 11.08% 5.09% 48,452 50,840 51,384 50,350 33,641 50,350 - 0.00% 18,661 18,661 19,221 19,548 19,548 19,763 215 1.10% 3,944 3,274 3,176 6,500 3,715 61500 - 0.00% 220,000 245,000 245,000 260,000 - 270,000 10,000 3.85% 147.195 86,841 _ - - - 0.00% 5,176,769 5,435,886 5,375,771 5,569,457 3,691,274 5,925,575 356,118 6.39% 4 General Fund Revenue Detail - 2013 Budget Y -T -D Acet 2010 2011 2012 2013 09/30/2013 2014 # Description Actual Actual Actual Budget Actual Reque 3101 Taxes Current ad valorem property tax 3,000,707 3,135,624 3,355,230 3,325,809 1,893,464 3,441,532 115,723 3.48% 3101 Fire Bonds property tax 1997 11 60,362 94,244 - 93,885 - 93,734 - 144,627 - - - 156,348 - 11,721 0.00% 8.10% 3101 3101 Fire bonds 05 & notes PERA rate increase property tax 34,704 39,145 39,145 39,145 - 39,145 - 0.00% 3101 Police Officer property tax 208,000 196,000 190,000 181,000 - 178,000 (3,000) -1.66% 3102 Delinquent ad valorem prop tax 5,740 143,917 37,854 - 7,550 - - 0.00% 0.00% 3111 Marmoset borne tax - current 19,568 19,767 19,740 20,000 - 20,000 - 3112 Manufact home tax - delinquent 8,679 (6,360) 6,977 10,000 3,992 10,000 - 0.00% 3113 Man. home Market value credit 11,239 10,472 - - - - - 0.00% 0.00% 3125 Excess TIF 32,839 28,813 131,545 - 76,546 - - 3180 Franchise tax on utilities 225,581 241,289 219,581 253,000 160,807 253,000 - 0.00°/ 3190 Penalties & interest 3,910 24,392 8,087 - 670 - - 0.00% 0.00% 3192 3195 Forfeited tax sales Hotel/Motel tax - 51,002 - 53,516 289 54,088 - 53,000 41,535 - 53,000 - - 0.00% Total taxes 3,756,575 3,980,460 4,156,270 4,0261581 2,184,564 4,151,025 124,444 3.09% 3211 Licenses and Permits Liquor on -sale 18,395 31,815 16,660 20,000 16,770 17,600 (3,000) -15.00% 3212 Liquor off -sale 410 600 610 700 630 600 (100) -14.29% 3215 Malt on -sale license 1,870 85 100 100 - 100 - 0.00% 0.00% 3216 Malt off -sale 740 2,685 85 2,760 755 3,220 100 2,700 100 2,990 100 2,900 - 200 7.41% 3221 3223 Tobacco license Amusement devices 795 1,216 1,280 1,000 1,168 1,100 100 10.00% 3231 Bowling alley 640 1,344 672 672 672 672 - 0,00% 3232 Garbage hauling 1,820 2,740 2,820 2,500 2,906 2,700 200 8.00% 3233 Gasoline station 736 1,038 1,245 800 908 900 100 12.50% 3234 Used car sales 200 204 - 150 204 150 - 0.00% 3235 Kennel 184 157 189 120 185 120 - 0.00% 3236 Restraurant licenses 4,075 4,758 3,817 4,000 3,172 4,000 - 0.00% 3237 Cabaret & Dance - 2,480 - 1,432 - 2,883 - 1,500 60 3,887 - 1,600 - 100 0.00% 6.67° 3238 Transient & solicitor 22,912 23,055 23,796 22,000 18,955 23,000 1,000 4.55% 3239 3240 Apartment Rental conversion - 1,575 1,935 - 2,635 - - 0.00% 3241 Dog license 2,204 1,356 3,449 900 883 1,200 300 33.33% 3242 Massage dnerapy t00 595 - 1,180 - 1,180 - 1,100 - 640 - 1,100 - - 0.00% 0.00% 3250 General contractor 5,035 3,895 4,444 31800 3,075 3,800 - 0.00°D 3251 HVAC contractor 450 60 120 250 - 200 (50) -20.00% 3252 Cement contractor 552 540 240 500 120 400 (100) -20.00% 3253 Asphalt contractor 150 120 - 50 180 50 - 0.00% 3254 3255 Excavating contractor Sign & billboard contractor 360 260 200 500 480 300 (200) -40.00% 3256 Sewer & water contractor 5 60 1,260 - 1,770 50 800 - 1,280 50 1,000 - 200 0.00% 25.00% 3257 Other contractor 1,240 1,079 1,661 1,699 1,000 1,350 1,100 100 10.00% 3258 License check 900 660 1,525 600 824 600 - 0.00% 3260 Fire permits Subtotal licenses 70,612 83,916 74,609 65,892 64,074 64,742 (1,150) -1.75% 5 General Fund Revenue Detail - 2013 Budget Acct # Description 2010 Actual 2011 Actual 2012 Actual 2013. Budget Y -T -D 09/30/2013 Actual 2014 Request Change from 2013 Dollar Percent 3262 Grading permit - 1,000 44 - 225 - - - 0.00% 3268 Plan check fee 8,806 12,439 11,504 18,000 17,482 18,000 - 0.00% 3270 Building pennits 18,470 34,437 38,597 50,000 32,152 50,000 - 0.00% 3271 Fixed fee- building permits 14,007 21,054 17,259 23,000 12,652 23,000 - 0.00% 3272 Wetland buffer permit - - 30 - - - - 0.00% 3273 HVAC permits 8,615 9,074 8,980 11,000 8,417 11,000 - 0.00% 3274 Plumbing permits 3,516 4,256 5,492 7,000 4,853 6,000 (1,000) -14.29% 3275 Non -building permits 4,784 4,287 5,921 5,000 3,694 5,000 - 0.00% 3278 Interim use permits - 400 - - - - - 0.00% 3279 Conditional use permits 1,200 800 400 600 1,200 600 - 0.00% 3280 Building surcharge (260) 371 (54) - 416 - - 0.00% 3281 Fixed fee building surcharge 24 486 29 - 392 - - 0.00% 3282 Mechanical/commercial surcharl 5 60 (31) - (121) - - 0.00% 3283 HVAC surcharge 49 158 92 - 221 - - 0.00% 3284 Plumbing surcharge 5 59 109 - 98 - - 0.00% 3287 Commnercial plmb surcharge 1 44 (27) I I - 0.00% Subtotal permits 59,222 88,925 88,345 114,600 81,692 113,600 (1,000) -0.87% Total licenses & permits 129,834 172,841 162,954 180,492 145,766 178,342 (2,150) -1.19% Intergovernmental: 3318 Federal grant 749 4,661 3,276 - 2,412 - - 0.00% 3341 Local Government Aid 232,078 232,078 232,078 - 116,039 - - 0.00% 3346 PERA Aid 8,671 8,671 8,671 8,671 4,336 8,671 - 0.00° 3351 Street Aid -MSA maintenance 105,033 107,240 106,605 107,000 104,397 105,000 (2,000) -1.87% 3355 Police Aid 120,233 116,412 120,281 120,000 - 125,000 5,000 4.17% 3356 Police training 6,095 6,438 6,310 6,000 5,810 6,000 - 0.00% 3357 State police grant - 2,697 - 10,000 1,513 - (10,000) -100.00% 3359 Other state grants 30,164 28,868 35,067 39,000 55,649 37,000 (2,000) -5,13% 3370 Other local government revenue 709 563 6,863 - - - - 0.00% 3371 IDS # 621 - SRO 66,535 67,550 68,490 69,000 38,137 70,000 1,000 1.45% Total intergovernmental 570,267 575,178 587,641 359,671 328,293 351,671 (8,000) -2.22% Charges for services 3410 Advertising revenue 1,175 1,802 770 500 855 600 100 20.00% 3415 Housing inspections 47 - 10 50 - 50 - 0.00% 3418 HRA inspections 2,188 2,860 2,808 2,000 1,118 2,000 - 0.00% 3419 Investigations 792 287 - - 30 - - 0.00% 3421 Police reports 5,168 1,507 1,191 1,200 1,255 1,200 - 0.00% 3422 Documents / copies 158 19 44 90 39 90 - 0.00% 3423 Customer service 238 201 256 400 116 300 (100) -25.00% 3425 Book sales - various 70 15 120 - 5 - - 0.00% 3426 Reimbursed staff time 560 1,360 458 1,000 300 1,000 - 0.00% 3430 Right-of-way 16,192 4,860 15,754 4,000 10,977 7,500 3,500 87.50% 3431 Street opening fee - - 125 - - - - 0.00% 3432 Tree removal charges 7,632 5,382 1,120 4,500 - 4,500 - 0.000/. 3433 Overload permits 4,950 150 3,050 2,000 3,450 - (2,000) -100.00% 3458 Zoning letter 75 90 150 75 200 75 - 0.00% 3460 Easement vacation - 250 - - - - - 0.00% 3461 Subdivision 1,250 700 - 1,000 300 1,000 - 0.00% 3462 Variance 450 600 1,400 1,000 1,200 1,000 - 0.00% 3463 Rezoning - - - 200 - 200 - 0.00% 3464 Development -non refund 375 50 - 350 - 350 - 0.00% 3465 Code appeal 250 - 200 - - - - 0.00% 3467 PUD amendment 400 400 350 350 - 0.00% Total charges for services 41,570 20,533 27,856 18,715 19,845 20,215 1,500 8.01% 6 General Fund Revenue Detail - 2013 Budget Transfers & Debt proceeds 'I -T -D 3972 Transfers: Special Projects - Aeet - 2010 2011 2012 2013 09/30/2013 2014 Change from 2013 # Description Actual Actual Actual Budget Actual Request Dollar Percent 81,600 57,864 243.78% DARE fund 4,393 3,000 - - - - 3510 Fines and Forfeitures Ramsey County municipal court 19,047 30,596 43,263 23,000 24,335 32,000 9,000 39.13% 3515 Mn Highway Patrol 568 490 637 300 604 300 - 0.00% 3520 Administrative offenses 4,817 6,384 5,079 6,000 2,265 5,000 (1,000) -16.67% 3525 False alamn charges 1,675 2,500 3,075 2,000 1,625 2,000 - 0.00% 0.00% Total fines & forfeitures 26,107 39,970 52,054 31,300 28,829 39,300 8,000 25.56% 3550 Other Revenue Special assessments 15,203 5,365 4,160 7,000 1,750 7,000 - 0.28% 3610 Investment income 75,421 224,063 116,056 193,000 (34,965) 150,000 (43,000) -22.28% 3630 Billboard Lease 53,806 54,078 86,374 99,440 85,530 102,821 3,381 3.40% 3631 Water tower rental 18,605 87,911 91,417 95,063 95,063 98,865 3,802 4.000/. 3634 Equipment and space rental 5,050 3,172 4,799 3,299 2,553 3,430. 131 3.97% 3639 Security - - 2,340 - 280 - - 0.00% 3650 Donations 465 10,480 50 8,909 - - 0.00% 3651 Donations -K9 - - 1,247 - 1,182 500 500 0.00% 3655 City fries - (101) - - 150 - - 1,200 - - - - - (1,200) 0.00% -100.00% 3656 3665 Tree sales Park site permit 12,214 15,266 15,703 10,000 12,995 13,000 3,000 30.00% 3679 Vending machine commissions - 15 196 448 - - 100 100 0.00% 3680 Other revenue 153,198 8,035 13,585 11,000 5,416 11,000 - 0.00% 3685 Insurance reimbursements 29,607 47,162 76,905 4,000 21,373 10,000 6,000 150.00% 3690 Cash over / short - - (17) - - - - 0.00% 3911 Sale of assets 7,000 7,065 7,500 3,000 13,327 3,000 - 0.00% 3912 Resale of materials 9,938 2,777 4,017 1,000 2,843 1,000 - .0.00% Total other revenue 380,421 465,570 424,734 428,002 216,256 400,716 (27,286) -6.38% Transfers & Debt proceeds 3972 Transfers: Special Projects - - - 45,000 90,000 45,000 100.00% Police Grants - 12,531 - - - - 0.00% Vehicle& Equip replacemem 13,319 175,142 11,340 23,736 81,600 57,864 243.78% DARE fund 4,393 3,000 - - - - 0.00% Water 61,655 63,505 65,410 67,372 69,393 2,021 3.00% Sewer 48,833 50,298 51,807 53,361 54,962 1,601 3.00% Stoma Water - - 6,756 6,959 7,168 209 3.00% Streetlight 2,186 2,252 2,320 2,390 2,462 72 3.01% Levy reduction - levy 250,000 6,472,060 - - - - 0.00% 3993 Debt proceeds - 235,116 - - - - - 0.00% Total Transfers & Debt 380,386 7,013,904 137,633 198,818 - 305,585 106,767 53.70% Total 5,285,160 12,268,456 5,549,142 5,243,579 2,923,553 5,446,854 203,275 3.88% 7 2014 Budget Summary Advisory Commissions (100-4110): Y -T -D - Materials & supplies 2010 2011 2012 2013 09/30/13 2014 Change from 2013 -100 Actual Actual Actual Budzer Actual Reauest Dollar Percent City Council (100 - 4100): 300 - 300 _ 0.00% Total materials & supplies - - Personnel services 29,196 29,220 29,292 29,292 21,969 29,388 96 0.33% 0100 Salaries, regular 1,873 1,775 1,482 2,241 847 2,248 7 0.31% 0300 Social Security 570 649 885 1,465 664 1,470 5 0.34% 0321 PERA 48 60 57 67 63 86 19 28.36% 0500 Workers compensation 31,687 31,704 31,716. 33,065 23,543 33,192 127 0.38% Total personnel services - Total Advisory Commissions Materials & supplies 870 1,408 1,639 1,600 940 2,300 700 43.75% 1600 Supplies, operating 870 1,408 1,639 1,600 940 21300 700 43.75% Total materials & supplies Contractual services 5,542 5,687 5,068 7,925 3,464 7,425 (500) -6.31°% 3030 Other professional services 2,821 2,821 2,831 2,826 2,831 2,826 0.00% 3610 Memberships 501 1,257 1,884 1,800 1,478 2,000 200 11.11% 3630 Training & conferences 865 857 719 1,000 686 900 (100) -10.00% 4800 Bonding&insurance 9,729 10,622 10,502 13,551 8,459 13,151 (400) -2.95% Total contractual services 0.00% Capital outlays - Total City Council 42,286 43,734 43,857 48,216 32,942 48,643 427 0.89% Advisory Commissions (100-4110): - Materials & supplies 200 - -200 - 0.00% 1600 Supplies, operating -100 - 100 - 0.00% 2100 Books & periodicals 300 - 300 _ 0.00% Total materials & supplies - - Contractual services 3030 Other professional services 2,710 1,137 2,030 5,000 2,521 5,000 _ 0.00% 3630 Training & conferences 30 252 126 5,444 350 4,500 (10) 41467 350 4,500 0.00% 0.00% 3900 Festivities Corrunission 4,339 7,079 3,488 4,877 7,600 9,850 6,978 9,850 0.00°% Total contractual services _ 0.00% Capital outlays - Total Advisory Commissions 7,079 4,877 7,600 10,150 6,978 10,150 - 0.00% 8 Fund:; 100 De aliment: 41UU Desert than 2011 2012 2013 2014 --- Desoi tion Account r3030 Supplies, operating 800 800 800 800 800 - Soo 900 500 900 Employee appreciation dinner Strategic Planning session supplies Plaques and gift certificates for employee appreciation _ 1,600 1,600 1,600 2,300 2100 Other professional senlices 1,000 8,490 500 7,425 500 7,425 3,000 7425 Strategic planning session (moderator) Contractual miautesfor Council units($275 x24 reg,+3 special) 9,490 7,925 7,925 10,425 3030 Memberships 25 2,875 25 2,801 25 2,801 25 2,801 Ma Maya's Association North Metro May.. (1/2 membership; 1/2 in EDA) 2,900 2,826 2,826 2.826 3630 Conferences1,800 175 175 1,800 1,800 2000 Council training, LMC conference, RCCLG dinners &NLC conference 1,800 1,800 1,800 2,000 4800 IIonds &issuance 1,129 1,129 1,000 900 General property & liability 1,129 1,129 1,000 900 -1.32% -9.69% -0.84% 21.78% Fund:'100 De a.e. 4110 Descri rtion 2011 2012 2013 "AUv.so 2014 rmmmrssruns. Descriptio. Account 1600 Supplies, operating 60 140 60 140 60 140 60 140 Misc supplies for various commissions. Copies for Charter Commission 200 200 200 200 2100 Books&periodicals 100 100 100 100 Misc periodicals - Comp plan review, Onto... revisions. 100 100 to0 100 3030 Other professiooal services 500 2,000 3 500 500 2,000 3,000 500 2,000 2,500 500 2,000 2,500 Misc. consultant services. Chaser commission legal fees Planning Commission meeting miontes 6,000 s,soo s,000 1210 3630 Training 175 175 175 175 175 175 175 175 Misc training & conferences. Planning Connnssioer training & conferences 350 350 350 350 3900 Festival in the Park 4,500 4,500 4,500 4,500 City Festival in the Park (overtime for PW and PD and copier costs) 4,500 4,500 4,500 4,500 -6.30% -4.48% -4.69% 0.00% 7 2014 Budget Summary Materials & supplies 1230 Supplies, equipment 56 1600 Supplies, operating 143 2100 Books & periodicals 16 Total materials & supplies 215 Contractual services 3100 Communications 3610 Memberships 3630 Y -T -D 3800 Mileage 0321 Total contractual services 0400 2010 2011 2012 2013 09/30/13 2014 Change from 2013 22 - 375 Actual Actual Actual Budget Actual Re uest Dollar Percent Office of the City Administrator (100 - 4130): 38,205 20,000 10,830 56,000 36,000 180.00% Personnel services 0100 Salaries, regular 162,076 165,245 177,306 176,864 125,352 176,525 (339) -0.19% - 724 - 767 43 5.94% 0110 Salaries, over -time - - - - 2,910 - 2,910 - 0.00% 0150 Salaries, part-time - 11,655 12,196 12,929 13,808 9,319 13,786 (22) -0.16% 0300 Social Security 11,035 11,810 12,675 12,875 9,010 12,854 (21) -0.16% 0321 PERA 18,953 19,641 22,579 23,978 18,207 25,591 1,613 6.73% 0400 Group insurance 727 846 883 1,028 962 1,138 110 10.70% 0500 Workers compensation - - - - 0.00% 0990 Severance Total personnel services - 204,446 - 209,738 - 226,372 232,187 162,850 233,571 1,384 0.60% Materials & supplies 1230 Supplies, equipment 56 1600 Supplies, operating 143 2100 Books & periodicals 16 Total materials & supplies 215 Contractual services 3100 Communications 3610 Memberships 3630 Training & conferences 3800 Mileage 0321 Total contractual services Capital outlays 7030 Equipment Total City Administrator Elections (100 - 4140): Personnel services 0100 Salaries, regular 0150 Salaries, part -titre 0300 Social Security 0321 PERA 0400 Group insurance 0500 Workers compensation 1,509 Total personnel services Materials & supplies 1600 Supplies, operating Total materials & supplies 197 - 450 - 725 275 61.11% - - 100 - 75 (25) -25.00% 32 35 - 35 - 0.00% 694 965 661 760 472 760 - 0.00% 178 160 185 240 165 240 - 0.00% 2,191 1,693 1,451 2,500 1,509 5,500 3,000 120.00% 5 22 - 375 184 375 0.00% 207,729 212,775 228,701 236,647 165,180 241,281 4,634 1.96% 13,778 10,673 - 15,000 - - 998 781 - 955 774 - 1,934 1,616 - 1<, ran - - 0.00% - - 0.00% - - 0.00% - - 0.00% - - 0.00% Contractual services 3030 Other professional services 1,727 1,705 38,205 20,000 10,830 - 20,000 - 0.00% Total contractual services 1,727 1,705 38,205 20,000 10,830 20,000 - 0.00% - - 36,000 36,000 0.00% 7030 Capital outlays - - Total Elections 37,783 15,680 38,205 20,000 10,830 56,000 36,000 180.00% 10 Food: 10 De artmenC 4130 Descri tion Sppliea,equiimeat<$5000 2011 450 20]2 2013 2014 450 450 725 .......... ...._.. .__._.—____. Deser On. Furniture or equipment under the$ 1,000 capindition threshold P:Supplies, operating 450 450 450 725Supplies, rAec.t Operating 90 100 100 75 Miscellaneous supplies 90 100 100 75 Legal notices Books& Periodicals 45 35 35 35 Miscellaneous reference books 45 35 35 35 Voting equipment Communications 680 760 760 760 Sprint/Nextel service 680 760 760 7W 3610 Memberships 50 150 40 50 50 50 150 150 150 40 40 40 MAMA - (Administrator) Metro Area Managers Association Mn City County Managers Association Municipal Clerks & Finance Officers Association 240 240 240 240 3630 Training &conferences 100 400 50 700 775 750 75 100 100 350 500 500 50 100 100 750 850 850 800 850 850 500 100 100 3,000 MAMA meetings LMC/ miscellaneous training Chamber lunches LMC annual conference Mn City County Managers Assoc seminar Mn Clerks and Finance Officers Association (MCFOA) institute training National ICMA or NLC conference (City Administrator)(every other year) 2,775 2,525 2,500 5,500 3800 Mileage - 500 400 375 375 Miscellaneous mileage to IAS rate. S00 400 375 375 -34.94% -5.65% -1.11% 72.87% Fund: 100 Department: 4140 Descri tion 2011 2012 2013 2014 Descri tion P:Supplies, operating - - - Ipp _ - -Election - Miss supplies- pope, pens, files, and mats for gpn Judge meals (even years and special elections) Paper ballots (even years and special elections) 100 Other professional services 625 36,500 20,000 20,000 200 - Ramsey County fees (2012 contract to conduct elections) Equip,namt. service costs (voting equip.)(even years and special elections) 825 36,500 20,000 20,000 3410 Legal notices 100 - - - Primary and general election (even years and special elections) 100 7030 Equipment - - 36,000 Voting equipment 36,000 -80.48% 3460.98% -45.21% 180.00% II 2014 Budget Summary 12 Y -T -D 2010 2011 2012 2013 09/30/13 2014 Change from 2013 Actual Actual Actual Budget Actual Rearrest Dotar Percent Finance (100 - 4150): Personnel services 159,620 166,776 149,272 150,998 107,279 160,021 9,023 5.98% 0100 Salaries, regular - - 59 - 61 2 3.39% 0710 Overtime 19,730 19,808 22,748 - - - 0.00% 0150 Salaries, part-time 11,922 12,162 11,603 11,556 7,708 12,247 691 5.9% 0300 Social Security 12,501 12,459 11,810 10,952 7,680 11,605 653 5.966% 0321 PERA 16,817 15,629 23,470 22,922 15,645 25,297 2,375 10.36% 0400 Group insurance 1,243 1,180 1,079 1,111 1,042 987 (124) -11.16% 0500 Workers compensation 0.00% 0990 Severence 221,833 228,014 219,982 197,598 139,354 210,218 12,620 - 6.39% Subtotal Materials& supplies _ 300 48 200 (100) -33.33% 1230 Supplies, equipment $ 75 _ 75 _ 0.00% 1600 Supplies, operating ' 565 539 350 108 Z200 57.14% 2100 Dooks & periodicals 475 573 539 725 156 825 100 13.791/. Subtotal 475 Contractual services 9,099 9,249 9,519 9,715 9,731 9,895 180 1.85% 3030 other professional _ _ 480 480 0.00% 3100 Conummications 118 - 118 1,630 700 408 700 _ 0.00% 3430 Printing 445 480 495 780 790 815 35 3610 Memberships 2,038 1,335 1,670 2,075 1,434 2,075 0.00% 3630 Training 3,840 4,090 4,231 4,452 4,449 41675 223 5.01% 5130 Repairs, equipment 15,540 15,272 17,545 17,722 16,812 18,640 918 5.18% Subtotal 237,848 2435859 238,066 216,045 156,322 229,683 13,638 6.31% Total Financial Services 12 Fund: 100 De artmenh. 4150 Desert a.. Supplies, equitpment<$5000 2011 300 2012 300 2013 300 2014 300 Descri don Frontare ar egripaI.tua&,fl,,S5,000capitalization threshold Account 1230 300 300 300 300 1600 Supplies, operating 75 75 75 75 Mise supplies - planners, plagues, folders, files,em. 75 75 75 75 2100 Books&periodicals 325 325 350 550 Mise computer&finance books&periodicals 325 325 350 550 3030 Other professional services 8,820 425 60 100 8,940 435 60 100 9,120 435 60 100 9,300 435 60 100 30%ofaudit GFOA financial reporting fee Safety deposit box rental Ramsey County Special Assessment recap report 9,405 9,535 9,715 9,895 3100 Cmarnma icatioas - - - 480 phone ($40 month) 480 3430 Printing 350 350 350 350 350 350 350 350 Accts Payable & payroll checks& envelopes Invoices, receipts,& bank deposit slips 700 700 700 700 3610 Memberships 200 120 200 210 120 230 210 120 220 230 200 120 230 265 Govemmed Finance Officer's Association (GFOA) Mn GFOA (2) AICPA Am. bastion. of Certified Pablio Accts MNCPA Mn Society of Certified Pablic Accountants 520 560 780 815 3630 Training & conferences - 75 1,200 500 300 75 1,200 500 300 75 1,200 500 300 75 - 1,250 - 500 250 Mn GFOA monthly meetings Mn GFOA annual semmar(Postpone to 12)(13)(14)(15)($950) Seminars&training GFOA National conference ($2,000)(postpone to 09)(11)(12)(13)(14)(15) Accounting soAware training Mileage 2,075 2,075 2,075 2,075 5130 Equipmentrcpalrs 4038 41240 4,452 467540% accounting s.0tse supportcharges 4,038 4,240 4,452 4,675 7030 Equipment' $5000 - - 1�1 1.35% 2.13% 3.58% 6.06% 13 Central Services (100 - 4160): Materials & supplies 1110 Stationery 1120 Copy materials 1230 Supplies, equipment 1600 Supplies, operating 2100 Books & periodicals Total materials & supplies Contractual services 3010 General legal 3030 Other professional services 3100 Telephone 3300 Postage 3410 Legal notices 3420 Advertising 3430 Printing 3610 Memberships 3630 Training & conferences 4010 Rental, equipment 4800 Insurance & bonds 5100 Repairs, computers 5130 Repairs, equipment - 0.00% Total contractual services Capital outlays 7030 Equipment Total capital outlays Total central services 2014 Budget Summary Y -T -D 2010 2011 2012 2013 09/30/13 2014 Change from 2013 Actual Actual Actual Budge Actual Reauest Dollar Percent 778 593 455 1,300 302 1,300 - 0.00% 1,681 1,892 828 2,000 523 2,000 - 0.00% 971 15,269 7,700 16,800 718 20,800 4,000 23.81% 13,734 11,797 16,483 15,900 7,599 15,900 - 0.00% R58 600 283 465 109. 485 20 4.30% 46,365 35,848 30,846 47,400 17,723 44,400 (3,000) -6.33% 8,883 10,038 7,383 9,800 3,716 9,300 (500) -5.10% 6,798 5,700 6,430 6,400 5,074 6,800 400 6.25% 6,082 8,191 5,599 10,500 4,176 9,500 (1,000) -9.52% 1,302 1,839 3,070 2,500 1,510 3,000 500 20.00% 1,714 1,031 - 3,500 1,678 3,000 (500) -14.29% 4,278 4,692 5,527 7,900 4,397 7,500 (400) -5.06% 10,375 10,021 10,339 11,052 10,755 11,052 - 0.00% 647 1,497 113 1,800 1,150 2,000 200 11.11% 723 578 134 1,650 1,396 1,750 100 6.06% 20,321 18,519 14,348 22,000 17,103 22,000 - 0.00% 63,396 61,847 66,619 71,949 44,408 71,998 49 0.07% 723 887 91 900 - 900. - 0.00% 7,416 - - 3,940 - 0.00% 7,416 - - 3,940 - 0.00% 197,045 190,839 176,248 233,816 126,277 233,685 (131) -0.06% 14 Fund: 100 De artment 4160 Central Services Account Description 2017 2012 2013 2014 Dcacri rtira _ - 1110 Stationery 1,400 1.300 1.300 1,300 Envelopes, labels, letterhead, etc. 1,400 1,300 1,300 1,300 1120 Copynraterials 2,000 2,000 2,000 2,000 Copy paper 2,000 2,000 2,000 2,000 1230 Supplies, equitpumat <$5000 700 800 16,800 20,800 Comp equip under the $5,000 cap threshold, pc',, software, switches.... r mo Replace I l pe's $800, 5 . Replacement cycle n 53 city pc'a 700 800 16,800 20,800 ]600 Supplies, operating 15,400 500 15,400 500 15,400 500 15,400 500 Toner, rug service, paper, pens, staples, desk supplies, etc. Mise operating supplies 15,900 15,900 15,900 15,900 2100 Banks &periodicals 105 270 105 300 125 340 125 360 Employment bandbooks/publications Pioneer Press-$200/Star Tolman -$160 375 405 465 485 3010 _ General legal 27,600 21,000 27,600 21,000 26,400 21,000 26,400 18,000 Retainer for legal services Legal fees outside scope ofretainer. 48,600 48,600 47,400 44,400 3030 Other professional services 6,500 1,200 900 Logo 6,500 1,400 900 1,000 6,500 1,400 900 1,000 6,000 1,400 900 1,000 General labor assistance Section 125 (Tax Saver flex spending)& COBRA administration Haman resources items Web hostiny./GovOfficc 9,600 9,800 9,800 9,300 3100 Telephone 8,400 7.200 6,400 6.800 Basic telephone plus longdislance 8,400 7,200 6,400 6,800 3300 Postage 300 11,500 300 11,500 300 10,200 300 9,200 Courier charges (delivery services) General postage includes PW mailings for street projects. 11,800 11,800 10,500 9,500 3410 Legal notices 1,000 1,800 900 1,800 900 1,600 900 2,100 Truth in taxation notices and Ramsey County fees. Legal notices and legal publications. 2,800 2,700 2,500 3,000 3420 Advertising 3,800 3,800V200 3000 Job opening advertisements for vacant positions 3,800 3,800 3,000 3430 3610 Printing Memberships 8,000 750 750 6,600 750 7S0 6,000 750 750 4newsletter-50%cost her, 50%in YMCA. Miscellaneous printing City guides,directories &miscellaneous Ramsey County League of Local Govemments(RCLLG) League of Mn Cities 9,500 8,100 605 605 9,799 10,093 7,500 605 10,447 10,404 10,698 11,052 3630 Training&conferences 800 - 200 800 - 200 1,000 800 200 League training & seminars OSHA and blood borne pathogen training Information technology training Misc Postage machine and scale rental 1,000 1,000 1,800 2,000 4010 Rental, equipment 150 150 150 660 660 1,500 150 1,600 810 810 1,650 1,750 4800 Bonding & insurance 19,000 3,000 19,000 3,000 19,000 3000 19,000 3,000 hrsurauce policy premiums Allowance for insurance policy deductibles 22,000 22,000 22,000 22,000 5100 Repairs, computer 55,000 3,800 2,134 5,000 58,500 3,990 2,198 - 5,750 58,500 4,190 2,198 1,311 5,750 58,500 4,190 2,198 1,360 5,750 Computer,phone, rain work& technology assistance - City of Roseville Copienuaiatmrance+averages Las,rfiche annual maintenance Hosted servers (2 servers) Computer, printer, and networks repairs. 65,934 70,438 71,949 71,998 5130 Repairs, equipment 900 900 900 900 Postage meter, copy machin, fax, mise. 900 900 900 900 7030 Equipment> $5000 9,000 4,500 9500 - - - - - - Replace 11 pc's @ $800, 5 yr. Replacement cycle on 53 city lie's Sullivan,licenses (Autacid, MS Once, Windmvs) Network hardware (switches, routers, hubs, ups, servers) 23,000 238,923 218,251 233,816 233,685 0.35% -8.65% 7.13% -0.06% 15 Community (Development (100 - 4150): Personnel services 0100 Salaries,regular 0110 Overtime, regular 0150 Salaries, parttime 0300 Social Security 0321 PERA 0400 Group insurance 0500 Workers comp 0600 Unemployment 0990 Severence Supplies, operating Total personnel services 2014 Budget Summary Y -T -D 2010 2011 2012 2013 09/30/13 2014 Change from 2013 Actual Actual Actual Budget Actual Recruest Dollar Percent 314,562 261,640 204,654 226,132 157,666 255,912 29,780 13.17% - 1,098 - 653 (445) -40.53% 7,806 8,349 15,521 19,588 5,850 10,969 (8,619) -44.00% 16,447 12,250 11,470 18,882 9,850 20,466 1,584 8.39% 30,339 27,102 19,660 17,234 13,312 18,601 1,367 7.93% 51,915 47,827 39,825 41,135 25,981 44,424 3,289 8.00% 1,574 1,689 1,181 1,432 1,343 1,688 256 17.88% - 15,028 - - - - - 0.00% 0.00% 422,643 373,885 292,311 325,501 214,002 352,713 27,212 8.36% Materials & supplies- " 0.00% 1230 Supplies, equipment 24 - 189 32 375 - 375 0.00% 1600 Supplies, operating 70 3,149 3,200 1,027 3,200 - 0.00% 1700 Motor fuels & lubricants - 55 126 455 - 400 (55 ) -12.09% 2100 Books &periodicals 59 - - 175 - 175 - 0.00% 2400 Uniforms Total materials & supplies - 153 244 3,382 4,680 1,027 4,625 (55) -1.19% Contractual services 6,941 6,462 10,226 13,686 12,599 13,686 - 0.00% 3030 Other professional 1,795 1,205 2,118 4,000 - 4,000 0.00% 3040 Consultants, development review: 686 900 895 1,230 330 36.67% 3100 Telephone 1,001 1,228 658 976 846 1,400 668 1,400 0.00% 3430 Printing 855 695 570 805 585 805 0.00% 3610 Memberships 1,104 779 729 900 1,190 11200 300 33.33% 3630 Training and conferences 39 100 - 100 - 0.00% 3800 Mileage 57 16 10,791 15,214 21,791 15,937 22,421 630 2.89% Total contractual services 12,981 Capital outlays _ _ - 0,00% 7030 Equipment - _ 0.00% Total capital outlays - - Total Community Development 435,777 384,920 310,907 351,972 230,966 379,759 27,787 7.89% 16 Fund: 100 De'artment: 4180 Description plies,equipmeN<$5000 2011 500 2012 475 2013 475 2014 475 Oescri tion Miscellaneous equipment& computer peripherals 500 475 475 475 11600S.ppli-�, operating 200 200 17S 200 175 200 175 200 Presentation supplies Office supplies 400 375 375 375tor fuels & labs 3,600 3,200 3.200 Unleaded fuel: 800 gallons © $4.00 (Gas for Comm Devlopment) 3,600 3,200 3,200 2100 Books&periodicals 90 100 70 100 200 - 100 80 too 175 - 100 80 100 175 - 100 - 100 200 Zoning Practice Newsletter Referencematerials Planning Commission Jonmal Intl. Code Council Manuals and Code Updates Monads, pamphlets, etc. 560 455 455 400 2400 Uniforms 200 175 175 175 Clothing for inspections staff 200 175 175 175 3030 Other professional 1300 3,900 1,750 500 1,600 1300 3,900 1,750 500 1,736 1,300 3,900 - 500 3,486 1,300 3,900 - 500 3,486 Ramsey County JPA (geographic information system) Permit Works system annual sothvare support (includes busi. he. mad) Business License Module (.no time fee)(annualmuntemoce$375) Filing fees (Ramsey County increased fees gain $29 to $48) Comcate code enforcement license 500 4,000 500 4,000 500 4,000 500 4.000 GIS assistance Abatements ofnuisence properties 13,550 13,686 13,686 13,686 3040 Consulting - Development Review (reimbursable) 1000 1,000 1,000 1000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Envimmnental reviews City attorney services Development case reviews 1,000 LOo0 1,000 1,000 Engineering services 4,000 4,000 4,000 4,000 3100 Telephone 500 600 500 400 500 400 750 480 Verizon Cell Accounts (2) for inspectors network card for code enforcement 1,100 1,500 900 1,400 900 1,400 1,230 1,400 - Printing Forms, flyers, etc. Comprehensive plan drags 3430 Memberships American Planning Association(APA)- National & State (1) Assoc. of MN Building Officials Fire Marshal's Assoc. of MN International Code Council (ICC) IOKLakes ChapteroflCC MN Assoc. Housing Code Officials MN Building Permit Technicians Association 11500 500 120 60 120 60 60 85 1,400 300 120 60 120 60 60 85 1,400 300 120 60 120 60 60 85 1,400 300 120 60 120 60 60 85 3610 11005 805 805 805 3630 Training & conferences 300 200 300 300 300 300 300 300 300 600 300 300 APA state conference (one attendee) Other e.ftwme training Other staffunining & seminars 800 900 900 L200 3800 Mileage 100 100 100 100 Misc. use ofpersonal automobiles 100 too 100 100 7030 Equipment>$5000 - - - - - _ - - - Computer work station for temp inspector for Medtronic project Laptop for code enforcement FDM (Fire department user license soRwmv)($2,000 one time) 23,715 26,871 26,471 27,046 -1740% 13.31% -1.49% 2.17% 17 Police (100 - 4200): Personnel services: 0100 Salaries, regular 0110 Overtime 0112 K9 Overtime 0150 Salaries, part-time 0300 Social Security 0321 PERA 0400 Group insurance 0500 Workers compensation 0600 Unemployment 0990 Severence 3630 Total personnel services Materials & Supplies 1210 Supplies, buildings & grounds 1230 Supplies, equipment 1600 Supplies, operating 1700 Motor, fuels & lubricants 2100 Books&periodicals 2400 Uniforms & clothing 3080 Total materials & supplies Contractual services 3010 General Legal 3020 Legal, prosecuting attorney 3030 Other professional services 3050 Dispatching 3055 Information systems fees 3070 COPS events 3080 Vetemarian services 3100 Telephone 3210 Electricity 3430 Printing 3610 Memberships 3630 Training 4800 Insurance & bonds 5100 Technology maintenance 5130 Maintenance, equipment 3.83% Total contractual services Capital outlays 7030 Equipment 7040 Vehicles Total capital outlays 2014 Budget Summary 1,552 - - - Y -T -D - - 0.00% 2010 2011 2012 2013 09/30/13 2014 Change from 2013 Actual Actual Actual Budget Actual Request Dollar Percent 0.00% 1,401,178 1,397,162 1,497,810 1,516,728 1,054,096 1,574,755 58,027 3.83% 53,990 65,189 77,953 48,569 70,854 51,106 2,537 5.22% - - - 6,336 - 6,923 587 9.26% 5,971 13,650 15,034 16,779 10,556 - (16,779) -100.00% 20,506 22,112 24,186 26,785 17,178 29,313 2,528 9.440/. 188,773 206,571 217,206 220,198 149,111 239,089 18,891 8.58% 177,468 186,308 200,823 230,645 144,067 267,874 37,229 16.14% 46,445 39,554 39,556 47,474 44,499 45,247 (2,227) -4.69% 1,149 - - _ - _ - 0.00% 39,968 51,489 22,677 28,500 34,065 50,000 21,500 0.00% 1,895,480 1,930,546 2,072,568 2,113,514 1,490,361 2,214,307 100,793 4.77% 400 400 400 800 - 800 - 0.00% 115 1,257 16,368 12,300 7,593 14,800 2,500 20.33% 5,953 4,648 6,257 6,000 2,458 6,950 950 15.83% 41,312 52,304 59,042 53,500 34,488 53,500 - 0.00% 578 670 703 900 576 900 - 0.00% 1,552 - - - - - - 0.00% 56,459 51,000 52,220 55,142 35,496 56,214 1,072 1.940/. 2,210 6,780 1,054 3,490 6,187 3,490 - 0.00% 54,432 76,159 96,617 94,450 62,967 100,916 6,466 6.85% 2,540 2,030 4,966 2,616 1,520 2,616 - 0.00% - 196 - 500 - 500 - 0.00% 3,175 3,275 3,983 6,000 2,535 6,000 - 0.00°% 1,972 2,105 1,936 2,150 2,167 2,600 450 20.93% 251 269 265 320 242 320 - 0.00% 675 486 379 800 626 800 - 0.00% 1,265 1,630 1,485 1,910 1,725 1,930 20 1.05% 9,441 7,163 7,325 12,515 6,315 14,230 1,715 13.70% 39,968 51,489 22,677 28,500 34,065 50,000 21,500 75.44% 34,191 34,173 21,862 34,421 15,280 39,741 5,320 15.46% 5,579 575 10,616 20,000 61,849 - (20,000) -100.00% 94()56 - - - - 0.00% Total police 2,179,150 2,282,169 2,407,178 2,479,537 1,788,712 2,601074 122,537 4.94°% 19 Fund; 100 Department: 4200 Police Account Descri tion 2011 2012 2013 2014 Description 3430 Printing 800 800 800 800 Dept manual, Emergency management manual, business cards, 800 800 800 800 3610 Memberships 100 IW 100 100 Assoc. Meho Emergency Managers 50 100 50 50 FBULEEDA Law Enfar. Execu. Devel. Assoc. 2© $50 60 60 60 60 Tri -County Investigator Association 45 45 45 45 Mn Crime Prevention Association 35 35 35 35 Mn DARE Officers Association 30 100 100 100 MN Emergency Managers Assoc. 200 200 400 420 Mn Police chiefs 129 129 129 129 IACP (International Association of Chiefof Police) 36 36 36 36 MN Sex Crime Investigators Assoc. 30 30 30 30 Nat]. Assoc. School Resource Officers 35 - National DARE Officers Association - - 100 100 K9 memberships 40 140 140 140 Notary commission (3 year due in 2012)($120+$20) 630 630 630 630 POST license reimbursement 7 n $90 30 30 30 30 PmE Law Enforcement Admin. Assoc. 25 25 1 25 25 National Association of Tom. Watch 1,475 1,660 1,910 1,930 3630 Training 900 900 900 900 MN Ch naps conference- Chief &Dep Chief©$450 200 200 200 200 BCAIC1DN training 320 320 320 320 /ntox certification 1,000 1,000 1,000 1,000 Range Rental 300 300 300 300 Emergency Management Conference 400 400 400 400 MN Sex Crimes Investigators Assoc Conference 3,000 3,000 3,000 3,000 Tuition reimbursement 1,200 1,200 1,200 1,200 Supervisor training - 5,000 2,000 2,000 K9 training 600 600 600 600 Emergency Management training 2,000 2,000 2,000 2,000 Employee development courses - - 1,615 Patrol on-line program 1,190 1,190 1 595 695 Post training for officers at Century College (I officers) 11,110 16,110 12,515 14,230 4800 Insurance&bonds 18,50018,500 18,500 25,000 Liability and automotive insurance 5,500 10,000 10,000 25.000 Allowance for insurance policy deductibles 24,000 28,500 28,500 50,000 5100 Technology - maintenance 2,000 2,000 2,000 2,000 Computer network& technology assistance- City of Roseville agreements&support 1,200 1,200 1,200 1,800 Capiernminomme+overages - - 2,000 Automatic License plate reader maintenance - 2,720 E -ticketing annual maintenance fees - 34,027 20,221 31,221 31,221 Operating costs ofpolice records management system 37,227 1 23,421 34,421 39,741 5130 Repairs, equipment 2,500 2,500 3,000 3,000 Mise. equipmentrepair- defibs, camems, recorders, fax, printers. 450 450 450 450 Fire extinguisher recharging 1,500 1,500 1,500 1,500 Squad mobile digital computer repairs 500 500 500 1,000 Civil Defense siren repair& mains. (a]13 have been replaced 06,07,08) 2,500 2,500 2,500 4,350 Radio repair(one-dam vprog,.i.g fee $50) 3,190 1,999 1 1999 1,400 800 MHZ radio licenses fees 37Q 3.12 per month 10,640 9,449 9,949 11,700 7030 Equipment > $5000 - 2,200 - - Digital cameras (7) - 800 - - Digital recorder (9) - 13,500 - - K9($7,500) and equipment ($800+$2,000+$1,500+$900+$800) 1,200 - - - (1)Tascr 20,000 - E -ticketing system for 7 squads 1,200 16,500 20,000 7040 Vehicles -Patrol 29,000 - (squad purchases moved to vehicle and equipment capital project fund) 29,000 332,392 338,095 366,023 387,767 0.54% 1.72% 8.26% 5.94% 20 Fire (100 - 4210): Personnel services 0100 Salaries, regular 0300 Social Security 0321 PERA 0400 Group insurance 0500 Workers compensation Total personnel services Contractual services 3030 Fire inspection services 3032 Contractual fire services 3050 Dispatching Total contractual services Capital outlays: 7040 Vehicles & equipment Total capital outlays Debt Service: 8010 Principal 8020 Interest 10.62% Total debt service Total Fire 49 2014 Budget Summary Y -T -D 2010 2011 2012 2013 09/30/13 2014 Change From 2013 Actual Actual Actual Budget Actual 12euuesf Dollar Percent - - 10,017 6,841 4,087 - (6,841) -100.00% 10.62% - - 128 523 49 - (523) -100.00% 1.30% - - 1,430 496 - 533 - (496) -100.00% 0 - - 1,926 1,440 828 - (1,440) -100.00% 95 37 35 (37) -100.00% 19.19% - - 13,596 9,337 5,532 - (9,337) -100.00% - - - - - 15,000 15,000 #DIV/01 278,750 270,579 282,761 291,418 288,701 334,179 42,761 14.67% 1 o11 a a10 S 9QA A I9s - 4355 - 0.00% 736 64 - - 75,928 100;548 50,929 111,228 10,680 10.62% 61,571 37,192 17,828 37,675 483 1.30% 137,499 137,740 68,757 148,903 11,163 0 332,068 531,728 448,980 448,586 368,726 525,337 86,088 19.19% 21 Food: 100 De artmenC 4210 Descri bon 2011 2012 2013 2014 Descri tmu Fire inspection services - - - 15,000 Contractual fee for Fire Marshalling services (SBM) 15,000 r305O Contractual fire services 270,573 282,761 291,418 334,179 Share ofjoint fire dept. costs (12 - 15.12%, 13 - 15.095%, 14 - 16.357%) 270,573 282,761 291,418 334,179 Dispatching 4000 4,270 4,355 4,355 Anoka County dispatching fee 4,000 4,270 4,355 4,355 Capital, vehicles & equipment 22,894 11,340 5,736 22,900 Share ofjoint fire department's capital costs 22,894 11,340 5,736 22,900 8010 8020 Principal-2005 Fire bond Principal-2011 Equip Certs Interest-2005 Fire bond Interest-2011 Equip Cerls - - - - 52,164 53,676 60,521 45,360 46,872 50,707 37,106 35,125 35,792 2,869 2,068 1,883 16.357%ofinteresl payment on 2005 Fire bonds 16.3S7% of interest payment on 2011 Egmpmcut Certificates 16.357% of principal payment on 2005 Fire bonds 16.357%ofpfincipalpapnenton 2011 Equipment Certificates 137,499 137,741 148,903 297,467 435,870 439,250 525,337 -9.64% 46.53% 0.78% 19.60% 22 2014 Budget Summary Y -T -D 2010 2011 2012 2013 09/30/13 2014 Change from 2013 Actual Actual Actual Budget Actual Request -Dollar Percent Recreation (100 - 4350): Contractual seevices: 3036 Contractual recreation 100,805 102,335 94,350 105,500 100,335 105,500 - 0.00% 4800 Bonding & insurance 1,303 1,291 1,082 1,700 1,167 1,700 - 0.00% Total contractual services 102,108 103,626 95,432 107,200 101,502 107,200 - 0.00% Total Recreation 102,108 103,626 95,432 107,200 101,502 107,200 - 0.00% 23 Fundi 100 De artment: 4350 Recrcahon Account Descri don 2011 2012 2013 2014 Descri nfion 3036 Contractual recreation 97,400 95,000 95,000 97,000 Management of recreation& pad: programs by YMCA 10,500 10,500 10,500 8,500 Ice Skating supc,ision 107,900 105,500 105,500 105,500 4800 Bonding&insumnce 1,700 1,700 1,700 1,700 Insurance&bonding cost. 1,700 1,700 1,700 1,700 mo ,uoo - , o - , 12.74% -2.19% 0.00% 0.00% 24 25 2014 Budget Summary Y -T -D 2010 2011 2012 2013 09/30/13 2014 Change from2013 Actual Actual Actual Budeet Actual Request Dollar Percent Parks (100 - 4360): Personnel 0100 services - Salaries, regular 117,118 116,492 118,173 118,529 85,066 123,057 4,528 3.82% 0110 Overtime, regular 4,275 4,976 4,490 4,463 5,379 4,733 270 6.05% 0150 Salaries, part-time 35,379 30,857 34,227 36,000 25,238 36,000 - 0.00% 0300 Social Security 11,237 11,034 11,334 12,163 8,505 I2,530 367 3.02% 0321 PERA 9,554 8,617 8,785 8,917 6,413 9,264 347 3.89% 0400 Group insurance 19,063 19,273 20,630 23,040 9,596 25,440 2,400 10.42% 0500 Workers compensation 4,956 4,643 4,588 5,340 5,007 5,651 311 5.82% 0600 Unemployment - 6,188 - 590 - 0.00% Total personnel services 201,582. 202,080 202,227 208,452 145,794 216,675 8,223 3.94% Materials & supplies: 1210 Supplies, bldgs & gods 10,757 9,211 7,479 9,110 7,349 12,600 3,490 38.31% 1220 Supplies, vehicles 11,015 7,627 14,129 8,000 6,570 13,000 5,000 62.50% 1230 Supplies, equipment 1,930 2,931 2,502 3,750 2,182 3,750 - 0.00% 1600 Supplies, operating 9,399 4,766 11,495 7,800 5,715 9,500 1,700 21.79% 1700 Motor fuels & lubs 9,388 10,628 11,065 11,250 6,210 11,250 - 0.00% 2400 Uniforms & clothing 965 1,518 1,182 975 521 975 - 0.00° 2410 Mats & towels 1,307 958 887 850 239 850 - 0.00% Total materials & supplies 44,761 37,639 48,739 41,735 28,786 51,925 10,190 24.42% Contractual 3030 services: other professional services 125 1,312 7,705 6,300 4,240 6,300 - 0.00% ' 3100 Telephone 1,535 1,264 1,419 1,790 1,062 1,400 (390) -21.79% 3200 Water &sewer 8,103 8,603 6,510 6,000 1,442 7,000 1,000 16.67% 3210 Electricity 5,423 6,435 7,432 6,000 6,159 7,200 1,200 20.00% 3220 Natural gas 4,145 4,222 3,589 4,800 3,238 4,800 - 0.00% 3530 Refuse collection 662 - - - - - 0.00% 3610 Memberships 64 - 30 220 - 220 - 0.00% 3630 Training & conferences 919 809 800 740 279 1,685 945 127.70% 3900 Grants & subsidies 10,608 10,608 23,108 10,608 10,608 10,608 - 0.00% 4010 Rental, equipment 41 51 222 350 - 350 - 0.00% 4030 Portable restrooms 4,212 2,387 4,851 3,000 2,740 4,850 1,850 61.67% 4800 Bonding & insurance 12,602 17,127 10,186 16,000 10,984 16,000 - 0.00% 5110 Repairs, bldg & grounds 2,007 6,013 2,956 3,500 1,833 12,750 9,250 264.29% Total contractual services 50,446 58,831 68,808 59,308 42,585 73,163 13,855 23.36% Capital outlays - - - 8,000 8,016 14,350 6,350 79.38% 7030 Equipment Total capital outlays - - 8,000 8,016 14,350 6,350 79.38% Total Parks 296,789 298,550 319,774 317,495 225,181 356,113 38,618 12.16% 25 Fund:700-. De artmcnt: 4360 Account Descri tion bldgs &grounds 2011 200 2012 200 200 2013 200 200 2014 Desert 200 Replace 200 Repair tion bleacher parts hockey boards, gates 1210 Supplies, 200 300 300 300 300 Sod 3,000 Coaaty 10 tmileey landscaping match, shmbs, and plants 400 400 400 400 Janitorial supplies 150 150 150 150 Snow shovels 210 210 210 200 lee melt 600 500 500 500 Roundup 700 - - Repair fences, nets 500 500 500 500 Perennial flowers for park signs 700 - - - Replace play equipment parts 1500 1,500 1,500 Damaged building components (windows, locks, etc.) 100 150 150 Graffiti remover 500 500 500 500 Goose repellent 2,000 2,000 2,000 2,500 Replace irrigation heads 2,500 2,500 2,500 2,500 Seed, fertilizer Supplies, rehicles 8,960 4,300 9,060 6,500 9,110 G,500 - 12,600 7,000 3,500 Oil filters, mower blades, fires, vehicle registration fees, Lift gate N428 1220 500 l S00 1500 2 500 Miscellaneous repairs 4,800 8,000 8,000 13,000 Supplies, equipment <$5000 250 250 250 250 Drinking fourilmopens 1230 250 250 250 Field Lights 450 250 250 500 250 500 Park signage Magnetic bases, pox boles, etc. Qox box CHP 2014)(2 in Silverckw) 250 1,000 500 2,500 2,500 2,500 Replace park equipment, fixNres and mise parts 1,950 3,750 3,750 3,750 800 goo 1,500 2,000 Fiber 511 for play lots&courts 1600 Supplies, operating 200 200 200 200 Tri mix 800 800 1,200 1,700 Wood chips for trees 500 500 500 500 Ag -lime for fields 500 500 500 500 Surface drying compound 400 400 2,500 400 2,700 400 2,900 Nets Field paint & chalk (partially mimb by school disMct) 1,400 800 800 800 800 Laroscapingmaterials 600 - - - Percentage of d op costs 500 Hand tools 6,000 6,500 7,800 9,500 5,850 7,200 7,200 7,200 1,800 gallonsoflolhauedgas@$4.00 1700 Motor fuels&lubes 3,375 4050 4,050 4050 900 gallons ofdiesel fuel @$4.50 9,225 11,250 11,250 11,250 Uniforms &clothing 434 1,596 175 600 175 600 175 600Unifonns Clothing allowance 1.0 FTE 10% f$6,000 2400 200 200 200 Safety glasses, masks, ear protection, etc. Mats&towels 2,030 800 975 850 975 850 1 975 850 Share of near mats and shop towels l0°h of$8,500 2410 800 I 850 I Other professional services 155 240 450 240 600 240 600 RVACtmaintenancepecfiaJmaint. (2©$120) HVAC maintenance 3030 840 840 840 Fire sprinkler testing (4Q$210) 225 120 120 120 Backflow prevention testing (2© $60) 2,500 4,100 4,500 4,500 Broadleafcpntr01 2000, 2,000 - - Tree trimming(foreatry) 4,880 7,750 6,300 6,300 26 Fmou 100 Be artmenh 4360 Descrl firm Telephone 2011 1,200 app 2012 1,490 2013 1,490 300 2014 1,400 - "�•� r..,....•...�.. Descri tion ,� Cellular phones (17.5%of 58,000) Security at Silver View (phones removed from park buildings) Account 3100 Parkland litigation&park bathrooms 1,500 1,490 1,790 1,400- 6,000 6,000 6,000 7,000 3200 Water&wastewater - - -- 6,000 6,000 6,000 7,000 Electricity 6,500 6,000 6 000 7,200 Est. 5 park buildings, park seclighting, court & field lighting &misc. 3210 6,500 6,000 6,000 7,200 5,000 4.800 4,800 4.800 Heating cost for Randrn,Iiithiew, Crovetand,&Lambert Park Bldgs. 3220 Natural gas 5,000 4,800 4,800 4,800 - - MN Recreation & Park Assoc 3610 Memberships - 65 40 40 40 Minnesota Safety Council 50 50 50 Playground inspector license 20 30 30 Pesticide license renewal 50 _ - State low voltage electrical licenses 100 100 100 100 Tree inspector license 165 260 220 220 40 - - - Chemical applicator license 3630 Training & conferences 75 75 75 Computer classes 75 200 - - - Confined space naming 120 100 100 100 $50) Hearing tesWRTN training (2@$50) 370 250 - - Low voltage/power limited haining 60 60 60 60 Maintenance EXPO 110 110 110 110 750 Loss coatrolworkshops Playground inspection training (Certified Playground Safety Inspector CPS1) 570 210 100 210 210 Equipment training (10% of$2,050) 200 - 200 Pesticide application class (every 2 years) 20 _ - 30 Pesticide license renewal(every 2 years) 100 - _ - State low voltage electrical licenses(2) 450 - - Sewer, Water& traffic certificates 85 85 150 Tree inspector training 1,745 1,460 740 L685 3900 Crants&subsidies 10,608 10,608 10,608 10.608 Lakeside Parkshareofoperatingcosts 10,608 10,608 10,608 10,608 200 500 350 350 Tools mrd equipment (add rental o£sod cutter 2012) 4010 Rental, equipment 200 500 350 350 6,150 3,000 3,000 4,850 For May thru Oct, plus special events such as 4030 Portable restrooms tournaments, & extra cleanings and insurance 61150 3,000 3,000 4,850 48 00 Bonding&insurance 12,000 12,000 12,000 12,000 4,000 Insurance policy premiwns Allowance for insurance policy deductibles 3,000 4,000 4,000 15,000 16,000 16,000 16,000 5110 Repairs, Bldgs&grounds 1,000 500 500 750 Windows, doors, &lock repairs 1,000 - - Replace locks - 3,500 Building exterior repairs (Random, Silverview buildings) - 5,000 Irrigation system repairs(Silverview Park) 500 500 500 1,000 Field light repairs 1 500 2,500 2,500 2,500 Repairs to fnmaces, plumbing, phones, electrical, are 4,000 3,5003,500 12,750 7030 Capital, equipment 1$5000 81000 8000 Utility cart 24,000 - - - - Chipper Replace 9404 F250 (Move to 2014)(Vehicle and Equipment Fund) 36,000 6,000 - 6,350 Plow for unit 9428 66,000 8,000 14,350 60.98% -37.00% 7.16% 27.87% 27 Forestry (100 - 4380): Materials & supplies 1200 Supplies, landscaping Total materials & supplies Contractual services 3030 Professional services 3520 Tree removal 3610 Memberships 3630 Training & conferences Total contractual services Capital outlays 7030 Equipment Total Forestry 2014 Budget Summary Y -T -D 2010 2011 2012 2013 09/30/13 2014 Change from 2013 Actual Aetna i Actual Budge f Actual Request Donal: Percent 705 11,365 19,068 35,102 24,000 3,324 42,500 18,500 77.08% 22,224 31,244 17,950 41,500 - 41,500 - 0.00% 15 - - - - - - 0.00% 33,604 50,312 53,052 65,500 3,324 84,000 18,500 28.240/. 0.00% 34,385 53,650 53,757 78,500 3,324 97,000 18,500 23.57% 28 Food: 100 De aYtmenF. 4380 noresvy Account Desert ton Supplies, Iandscaping 2011 400 2012 2013 2014 400 400 400 800 800 Desert 60. - Larrdscapino materials Small frees to replace damaged trees 1200 800 800 1800 1,800 1,800 Large trees- storm damage replacement 1,800 - 7,500 7,500 Ash tree replacement trees (MN DNR grant) 2,500 2,500 GAB treatment snpplics 31000 3,000 13,000 13,000 3030 Professionalscmces 9,000 9,000 9,000 10,000 15,000 25,000 Tree incoming Forestry consulting 15,000 15,000 7.500 Tree injections 24,000 24,000 24,000 42,500 - - -Amount perjoint powers agreement Joint powers forester 28,000 28,000 28,000 28,000 Remove or treat diseased trees 13630Tmining e removal 13.500 13,500 Ash free .,,,,,a](MN DNR grant) 28,000 28,000 41,500 41,500 - _ - Forestry licensing seminar &memberships 55,000 55,000 78,500 97,000 -10.50% 0.00% 42.73% 23.57% 29 2014 Budget Summary 30 V -T -D 2010 2011 2012 2013 09/30/13 2014 Change from 2013 Actual Actual Actual Budget Actual Request Dollar Percent Public Works Administration (100-4410): Personnel services: 84,610 91,408 95,452 96,839 69,034 101,897 5,058 5.22% 0100 Salaries, regular 754 - - 754 0.00% 0150 Salaries, part-time - 6,020 21 6,502 6,802 7,466 4,941 7,853 387 5.18% 0300 Social Security 5,906 6,610 6,870 7,021 4,943 7,388 367 5.23% 0321 PERA 12,233 13,205 11,653 13,915 9,115 15,343 1,428 10.26% 0400 Group insurance 1,377 977 1,006 1,209 1,134 1,426 217 17.95% 0500 Workers compensation 110,146 118,723 121,783 127,204 89,167 134,661 7,457 5.86% Total personnel services Materials & supplies:- 223 200 104 200 0.00% 1600 Operating supplies 131 - 336 283 400 70 400 0.00 2400 Uniforms & clothing 291 506 600 114 600 - 0.00% Total materials and supplies 422 336 Contractual services: 320 340 192 400 60 17.65% 3030 Other professional services 361 - 677 720 692 680 (40) -5.56% 3100 Telephone - 571 449 604 710 433 790 80 11.27% 3610 Memberships 167 474 300 895 377 895 0.00% 3630 Training & conferences 112 315 300 175 400 100 33.33° 3800 Mileage reimbursement 88 1,187 1,035 2,216 2,965 1,869 3,165 Lou 6.75% Total contractual services Capital outlays: _ _ 0.00% 7030 Equipment 0.00% Total capital outlays - - _ Total public works administration 111,755 120,094 124,505 130,769 91,210 138,426 7,657 5.86% 30 Fund: 100 Be artmenf:'4410 Description Operating Supplies 2011 200 2012 200 2013 200 2014 200 Descri rtion _ — Office supplies Account 1600 200 200 200 _ 200 2400 Uniforms&clothing 400 400 400 400 33% of Snpervism's uniform cost. — 400 400 400 400 3030 Other professional services 100 240 100 240 100 240 100 300 Physicals &ding testing - nem employee Drug& alcohol testing- federalmandate 340 340 340 400 3100 'felephonc 720 7In—. .........e 8.5%of 56,000 720 720 680 3610 MembershipsAicense fee 113 60 40 275 195 150 60 40 30 200 230 150 60 40 30 200 230 180 60 40 30 250 230 American Public Works Association memb.(APWA)(1/4 of$600) City Engineer's Association ofMN(CEAM) NASASP (National Assoc. ofSmte Agencies for Surplus Property) MN Safety Council MN Board of AELSLAGID(PE Renewal evenyears) Amencan Society of Civil Engineers 683 710 710 790 3630 Training & conferences 600 50 100 60 30 200 100 600 50 - 15 30 200 100 500 so - 15 30 200 100 500 50 - 15 30 200 100 CEATA/ APWA conferences Computer clmsesAVeb training Confined space training Hearing tests/RTN training (34 FTE@$50) Maintenance Espo Required continuing education seminars Supervisortraining 1,140 995 895 895 3800 Mileage reimbursement 300 300 300 400 vehicle mileage reimbursement 300 300 300 400 7030 Capital, equipment 1$5000 cac 1785 -25.35% 19.65% -2.73% 5.61% 31 2014 Budget Summary Y -T -D 2012 2013 09/30/13 2014 Change from 2013 Actual Budget Actual Request Dollar Percent 11,983 11,928 2010 2011 239 2.00% Actual Actual Building & Grounds Maintenance (100 - 4460): 20 Personnel services: 854 986 0100 Salaries, regular 11,776 11,721 0110 Salaries, overtime 975 442 0300 Social Security 833 788 0321 PERA 883 870 0400 Group insurance 2,694 2,621 0500 Workers compensation 687 369 _ Total personnel services 17,848 16,811 Materials & supplies: - 0.00% 1210 Supplies, building & grounds 2,498 1,456 1220 Supplies, vehicles - - 1230 Supplies, equipment 237 1,681 1600 Supplies, operathrg 4,355 3,416 1700 Motor fuels & lubricants - - 2400 Uniforms & clothing - 118 2410 Mats & towels - 212 Total materials & supplies 7,090 6,883 Contractual services: 3030 Other professional services 18,243 25,172 3100 Telephone - - 3200 Water & sewer 985 972 3210 Electricity 24,452 26,334 3220 Natural gas 18,098 19,511 3530 Refuse collection 11,057 10,602 3610 Memberships - - 3630 Training 4010 Rental, equipment - - 4800 Insurance 5,826 5,316 5110 Repairs, bldgs & grounds 10,096 15,919 5130 Repairs, equipment 6,081 5,849 Total contractual services 94,838 109,675 Capital outlays 7030 Equipment Total capital outlays - Y -T -D 2012 2013 09/30/13 2014 Change from 2013 Actual Budget Actual Request Dollar Percent 11,983 11,928 8,363 12,167 239 2.00% 38 963 54 983 20 2.08% 854 986 610 1,006 20 2.03% 863 935 610 953 18 1.93% 2,739 2,880 2,099 3,180 300 10.42% 366 426 400 497 71 16.67% 1,976 1,500 1,570 2,000 500 33.33% 105 - - - - 0.00% 546 690 104 1,300 610 88.41% 2,573 4,500 1,120 4,350 (150) -3.33% _ - 1,181 - - 0.00% 205 195 84 195 - 0.00% 222 210 60 210 _. 0.00% 28,643 24,520 19,376 25,190 670 2.73% 121 130 88 120 (10) -7.69% 1,375 1,800 465 1,500 (300) -16.67% 26,159 25,000 20,014 26,000 1,000 4.00% 15,445 20,000 15,139 19,000 (1,000) -5.00% 9,673 11,005 5,138 11,005- 0.00% _ - - 0.00% 9 - - 0.00% 118 205 - 205 - 0.00% 4,457 7,000 4,805 7,000 - 0.00% 19,628 8,325 6,195 11,100 2,775 33.33% Total buildings & grounds 119,776 133,369 131,736 133,298 88,835 132,961 (337) -0.25% 32 Parrott: 100 De artanad: 4460 Desai tion Bldgs&%rounds 2011 1,500 2012 1,500 2013 1,500 2014 Descri 2,000 Bldg on...� ............ tion repairs, cleaniog/Ineahng supplies, batteries Account 1210 Supplies, 1,500 1,500 2,000 1,500 430 690 1,300 Repair parts, filters, hoses, et, office Inundate 1230 Supplies, equipment 55000 430 260 260 - Pomona washer repair parts, garage doo,notor 690 690 690 1,300 300 500 500 500 Cleaning supplies 1600 Supplies, operating 300 300 300 300 Lumber & fasteners 550 550 550 550 Repair hours &hardware 300 300 300 300 First aid supplies 500 500 500 500 Light bulbs & ballasts 500 500 500 500 Papersupplies 500 Soo 500 500 Mechanical items. tons, motors, etc 250 250 250 100 Goose repellent 500 500 200 200 Weed control - city hall 400 200 200 200 Office supplies - Meeting refreshouads 600 - - - Steel supplies 700 700 700 700 Paint&supplies -parking lot &building 5,400 4,800 41,500 41350 120 ISO 150 150 Uniforms (2.5%of$G,000) 2400 Uniforms&clothing 45 45 4S Clothing &boot allowance (25 n$l75) Share of floor mats and shop towels(2.5%of$8,500) 120 195 195 195 210 2410 Mats&towels - 210 210 .210 210 210 700 180 I80 180 Backflow prevention testing(3rJ 60) 3030 Other professional services 60 60 60 Boiler& pressure vessel registration progmam 60 3,250 3,250 HVACrnaintenance(City Hall& P\4 facilities) 2,500 3,250 100 MN DOL operating permit- elevator (previously in acct 5110) 100 100 100 15,750 15,300 15,300 15,300 City Hall cleaning contract 3,000 3,500 3500 31500 Carpet cleaning, floor striping& waxing(2 times) 250 210 210 680 Fire sprinkler testing 1,350 1,320 1,320 1,320 200 Pest control (12@$ 110) MDH Monitoring well maint.perm[ -PW bldg. 1,000 600 600 600 Fire extirgiusher Inspecticathervice (30@$20) 24,710 24,520 24,520 25,190 130 130 120 Cellphone(1.5%of$8,000) 3100 Telephone 30 130 120 Water &Sewer 1,800 1,800 1800 1500 Service at City Hell and Public Works buildings 3200 1,800 1,800 1,800 1,500 25,000 25000 25,000 26,000 Electricity at City Hall and Public Works buildings 3210 Electricity 25,000 25,000 25,000 26,000 26612 20,000. 20000 19,000 NaWral gas a[City Hall and Public \Yorks buildings 3220 Natural gas 26,612 20,000 20,000 19,000 130 130 130 130 crops S 100, batteries $30 3530 Refuse collection 264 264 Hazardous waste annual fee (State of MN PCA) 260 264 230 230 230 Hazardous waste generator license fee(Ramsey County) 400 150 150 ISO Used oil filters ($100 in vehicle maim.) 8,200 9,200 9,200 7,200 Facility dumpsters, city hall, public works 1,031 1,031 1,031 3,031 Hazardous waste disposal 10,021 11,005 11,005 11,005 205 205 205 205 Misc. rentals 4010 Rental, equipment 205 205 205 205 5,500 5,500 5,500 5,500 Insurance policy premiums 4800 Bonding &insurance _ 1,500 1,500 1,500 1,500 Allowance for insurance policy deductibles 7,000 7,000 7,000 7,000 Repairs, bldgs & grounds 1,300 1,300 1300 2,500 Door&gate opener repairs 2,100 2,100 2,100 2,500 Building repairs 456 575 575 750 Elevator maintenance&repairs 350 350 350 350 Fire sprinklers &alaunr repair 4,000 4,000 4,000 5,000 Geaeral building& ground maintenance [15'1130 8,206 8,325 8,325 11,100 5,000 5,000 5000 5,000 HVAC, plumbing&electrical repairs200 Repairs, equipment -Multi- function officer chine repair5200 5,000 5,000 5,000 - Walk behind brown (1/261da 1/2 MVCC) Capital, equipment>$5000 _ 1,750 5,100 - - 800 amp panelboard (city hall) 1,750 5,700 - 114 175 i io,464 e,13 1,.�� .. . -2.20% -3.72% 2.72% -0.87% 33 2014 Budget Summary Y -T -D 2011 2012 2013 09/30/13 2014 Change from 2013 Actual Aetna l Budget Actual Request Dollar Percent 30,743 30,681 2010 21,923 32,817 Aetna'. Vehicle &c Equipment Maintenance (100 - 4465): Personnel services: 521 0100 Salaries, regular 30,241 0110 Salaries, overtime 141 0300 Social Security 2,262 0321 PERA 2,122 0400 Group insurance 4,242 0500 Workers compensation 1,729 4,262 Total personnel services 40,737 3,976 Materials & supplies: 9.99% 1220 Supplies, vehicles 17,606 1230 Supplies, equipment 3,157 1600 Supplies, operating 2,920 1700 Motor fuels & lubricants 5,071 2400 Uniforms & clothing 577 2410 Mats & towels 1,313 Total materials & supplies 30,644 Contractual services: 3030 Other professional services - 3100 Telephone 1,329 3530 Refuse collection - 3610 Memberships 64 3630 Training 456 4010 Rental, equipment - 5120 Repairs, vehicles 13,376 5130 Repairs, equipment 2,954 Total contractual services 18,179 Capital outlays 7030 Equipment - 7050 Construction - Total capital outlays - Y -T -D 2011 2012 2013 09/30/13 2014 Change from 2013 Actual Aetna l Budget Actual Request Dollar Percent 30,743 30,681 30,946 21,923 32,817 1,871 6.05% 282 1,056 521 580 552 31 5.95% 2,317 2,349 2,407 1,626 2,553 146 6.07% 2,250 2,308 2,282 1,629 2,419 137 6.00% 4,262 4,792 5,918 3,976 6,509 591 9.99% 897 892 1,040 976 1,262 _ 222 21.35% 18,515 21,130 16,350 7,898 18,950 2,600 15.90% 4,042 1,657 2,600 777 5,000 2,400 92.31% 4,069 3,695 3,850 1,758 4,200 350 9.09% 4,041 2,721 2,460 1,568 3,135 675 27.44% 1,128 439 465 202 465 - 0.00% 586 523 510 144 510 - 0.00% _ - - 19 - 0.00% 1,113 282 300 177 280 (20) -6.67% 115 86 100 - 100 - 0.00% - - 80 258 80 - 0.00% 958 196 630 33 630 - 0.00% _ - 100 - 100 - 0.00% 14,774 18,245 11,700 14,617 14,550 2,850 24.36% 4398 2.746 5,500 2,814 5,500 _ - 0.00% 6,000 - (6,000) -100.00% - 0.00% Total vehicle & equipment maintenance 89,560 94,490 93,798 93,759 60,975 99,612 5,853 6.24% 34 Fund: 100 De artmenh 44fi5 Dealer! rtion vehicles 2011 200 700 500 300 300 2012 200 700 500 300 300 20 ]3 200 700 S00 300 300 2014 200 700 500 300 500 �_•`•`�. ..... Oeseri fion Brake fluid Misc parts, fasmers Anti freeze Air conditioning gas Headlamps, spots, & bulbs Account 1220 Supplies, 800 400 550 800 400 1,550 800 400 1,550 800 50D 1,950 Tune up items Wiper blades &fluid Minor repairs, rebuilds 900 1,100 1,300 6.400 1,100 1,500 1,300 6,800 1,100 1,500 1,500 7,500 1,500 2,000 2,000 8000 Automotive parts Filters: it, air, fuel, transmission Brake pads & sloes Tires & batteries 13,450 15,450 16,350 18,950 1230 Supplies, equipment <$5000 200 400 1,000 200 400 1,000 200 400 1,000 200 400 1,000 2,400 Small equipment tune up items Filters bens&hoses Hydraulic system repairs Refridgerant 1131machim, 1,000 1,000 1,000 1,000 Tires- dump trucks, leader, &backhoe 21600 2,600 2,600 5,000 ]600 Supplies, operating 1,525 350 100 700 200 900 350 100 700 500 1,200 350 100 700 500 1,200 350 100 700 500 350 Specialty tools &hand tools Welding supplies Chains, devises,&hitch pins Equipment& vehicle cleaning supplies Steel for repairs & fabrication License tabs 500 500 500 500 500 500 500 500 Solvents &degreasers Fastners& electrical supplies 3,875 3,550 3,850 4,200 1700 Motor fuels&lubricants 60 450 600 900 2,925 60 450 600 900 60 200 200 2,000 60 200 375 2,500 -Unleaded Gearlube ATF -7 cases Aflernzrket additives Engine oil: 150 gallons (synthetic) fuel: 900 gallons @ $4.00 (moved to Comm Dew) - 4,935 2,010 21,460 3,135 2400 Uniforms &clothing 600 360 105 360 105 360 105 Uniforms 6%of$6,000) Clothing and boot allowancc(.6a S 175) 600 465 465 465 2470 Mals&travels 650 510 Sl0 510 Share of floor mats acrd shop towels(6%of$8,500) 650 510 510 510 3100 Communications 1150 300 300 280 Cellular telephone (3.5%of$8,n00) 1,150 300 300 280 3530 Refuse collection 100 100 100 100 Oil filter recycling 100 100 100 100 3610 Memberships 60 65 60 20 60 20 60 20 Vehicle inspection license renewal (DOT required) Minnesota Safety Council (6%of$465) 125 80 80 80 3630 Training 100 60 - 30 120 - 30 120 - 30 120 Confined space training Hearing tesVRTN training (.6@$50) Equipment operation training (Skidsteer&boom) 30 30 30 30 Maintenance Expo 200 180 300 75 200 150 - 75 200 175 - 75 200 175 - 75 Misc training ASE certification Watedsewer license Vehicle inspection recertification (DOT required) 945 605 630 630 4010 Rental, equipment 100 100 100 100 Specialty tool &equipment rental and mileage reimbursement 100 100 100 100 5120 Repairs, vehicles 4,500 400 1,000 400 4,500 400 1,000 400 4,500 400 1 000 400 6,000 750 1,000 400 Accident repairs Alignments Glass replacement Radiator repairs, replacement 500 700 1,400 500 700 1,400 1,000 700 1,700 2,000 700 1,700 Tire repairs Ignition scmmer software update Mitchell On Demand Seliwam 2,000 2,000 2,000 2,000 Transmission repairs 10,900 10,900 11,700 14,550 5130 Repairs, equipment 500 3,000 500 3,000 500 3,000 500 3,000 Accident repairs Mechanical repairs 2,000 2,000 2,000 2,000 Motorrepairs 5,500 5,500 5,500. 7030 Capital, egniPoland , $5000 - - 6,000 Hoist adaptor 6,000 as In. y3.97% -6.14% 20.10% 5.64% 35 2014 Budget Summary P -T -D 2010 2011 2012 2013 09/30/13 2014 Change from 2013 Actual Actual Actual Budget Actual ReauesE DollarPei-cent Street Pavement Management (100 - 4470): Personnel services: 0100 Salaries, regular 87,408 90,637 94,686 94,175 68,146 99,675 5,500 5.84% 0110 Salaries, overtime 2,471 2,725 3,073 2,976 2,617 3,155 179 6.01% 0150 Salaries, part -tune 8,771 5,295 10,029 7,200 6,139 7,200 - 0.00% 0300 Social Security 7,290 7,306 7,969 7,984 5,689 8,417 433 5.42% 0321 PERA 6,262 6,747 6,984 7,043 5,038 7,455 412 5.85% 0400 Group insurance 13,513 14,280 11,025 12,318 8,911 13,556 1,238 10.05% 0500 Workers compensation 4,981 4,306 4.277 5,009 4,692 5,524 515 10.28% 0990 Severence pay 49,218 48,727 - - 19,402 - - 0.00% 0.00% Total personnel services 130,696 131,296 138,043 136,705 101,232 144,982 8,277 6.05% Materials & supplies: 1230 Supplies, equipment 1,169 993 1,300 10,000 4,794 4,500 (5,500) -55.00% 1240 Supplies, streets 32,119 22,910 23,366 21,700 5,387 22,500 800 3.69% 1260 Supplies, traffic control 27 26 1,870 500 - 500 - 0.00% 1600 Supplies, operating 3,124 11,545 2,486 1,680 1,172 2,500 820 48.81% 1700 Motor fuels & lubricants 10,988 11,672 10,239 11,950 7,390 11,950 - 0.00% 2400 Uniforms & clothing 777 697 861 775 420 775 - 0.00% 2410 Mats & towels 1,014 884 872 850 239 850 - 0.00% - Total materials & supplies 49,218 48,727 40,994 47,455 19,402 43,575 (3,880) -8.18% Contractual services: 3030 Other professional services 3,663 7,344 9,161 8,300 4,353 10,800 2,500 30.12% 3100 Telephone 1,375 1,118 863 890 582 840 (50) -5.62% 3610 Memberships - 149 169 210 177 240 30 14.29% 3630 Training & conferences 1,079 577 1,001 1,090 557 1,615 525 - 48.17% 4010 Rental, equipment 1,736 3,206 2,778 5,000 2,840 4,000 (1,000) -20.00% 4800 Insurance 4,752 5,031 4,437 6,200 4,256 6,200 - 0.00% 5130 Repairs, equipment 907 281 132 500 - 500 - 0.00% 5140 Repairs, streets - 0.00% Total contractual supplies 13,512 17,706 18,541 22,190 12,765 24,195 2,005 9.04% Capital outlays 7030 Equipment 132,648 - 5,200 - (5,200) -100.00% Total capital outlays 132,648 - 5,200 - - (5,200) -100.00% Total street pavement management 193,426 330,377 197,578 211,550 133,399 212,752 1,202 0.57% 36 Fund: 100?:: Do artment 4470""" Descipfion 2011 2012 2013 2014 "'"'"'" _ Description Supplies, equipment < $5000 500 - 500 1,500 500 4,500 5,000 500 - 4,000 Safety vest, bearing protection, safety protector Radial ami smv Rear cameras for plow tucks [23 Supplies, snectrepair Asphalt & concrete for street patching &curb repair Disposal Bituminous tack cost/crack fill mntenal Soo 20,000 500 600 2,000 20,00020,00020,000 S00 600 10,000 500 1200 4,500 1,000 1.500 21,100 21,100 21,700 22,500 Supplies, traffic control 700 300 700 300 400 100 400 100 Traffic cones/barscaiss portable signs (traffic control) 1,000 1,000 500 500 1600 Supplies, operating 380 1,300 380 1,300 380 1,300 650 1,750 100 Asphalt hand tools, rakes, etc. Trafficmarking paint(crosswalks) Batteries, shop supplies, etc. 1,680 1,680 1,680 2,500 1700 Motor fuels &-lubricants 5,625 6,750 _ 6,7506,750 - - Diesel fuel: 1500 gallons@$4.50. Propane: 1100 gallons @ $2 4,225 5,200 5,200 5,200 Urleadedfael: 1300 gallons@$4.00 9,850 11,950 11,950 11,950 2400 Uoifomrs&clothing 1,920 600 175 600 175 600 175 Uniforms (10% of $6,000) Clothing and boot a11owance(1@$175) 1,920 775 775 775 2410 Mao &towels 700 850 850 850 Share of floor mets and shop towels (10% of$8,500) 700 850 850 850 3030 Otherpro£essional services 1,800 1,000 250 1,800 1,000 250 1,800 1,000 - 1,800 2,500 - Pavement Mgmt software annual maintenance. Engineering services. Annual certification ofweight scales - 200 2,000 Sidewalk joint corrections 3,500 3,500 3,500 4,500 Sniping of streets (Ramsey Comity) 6,550 6,550 8,300 10,800 3100 3610 Communications Memberships 1,200 890 890 840 Cellular telephones(10.5%of$6,000) American Public Works Association memb. (APWA) (1/4 of$720) Pesticide license renewal MN Safety Council 1,200 173 10 890 150 20 40 890 150 20 40 840 180 20 40 113 210 210 240 3630 Training & conferences 50 200 200 150 So 200 60 50 - 200 60 50 - 200 60 Cmnpaterelasses Confined space training Electronics updates, other classes Hearing test/RTN training T. 16@$50) 60 60 60 60 Maintenance Expo 125 250 125 250 125 250 150 250 APWA/MN conferences. Pavement, sealcoating, patching & scalcoating scanners. 100 60 75 210 60 75 210 - 60 75 210 200 60 75 300 Equipment operator training Pesticide applicators class (every 2 years) Vehicle inspection license renewal Vehicle inspection recertification Work zone traffic control (every 3 years) 1,270 1,090 1,090 1,615 40 10 Rentals, equipment 3,800 3,800 700 3,800 1,200 2,800 1200 Annual trade-in ofskidsteer loaders Specialized equip rental 3.800 4,500 5,000 4,000 4800 Bonding&insurance 4,800 1,400 4,800 1,400 4,800 1400 4,800 1,400 Issuance policy premiums Allowance for ineumace policy deductibles 6,200 6,200 6,200 6,200 5130 Repairs, equipment 500 500 500 500 Misc. equipment repairs 500 Soo 500 500 7=201,368 _ - - - - - - BoonJbuckel truck (used) Stunrp grinder attachment for skid steer (bobcat) Tracks for skid steer (bobcat) - - - - - Plow for pickup Dump Truck replaces 9133 (1996 Ford L8000) 5,200 - Tack coat applicator system 5,200 321.80% -7700% 26.22% -9.45% 37 2014 Budget Summat'y 38 Y -T -D 2010 2011 2012 2013 09/30/13 2014 Change from 2013 Actual Actual Actual Budget Actual Request Dollar Percent Street Snow & Ice Control (100 - 4472): Personnel services: 56,394 55,134 57,623 56,735 40,107 60,164 3,429 6.04% 0100 Salaries, regular 10,316 5,609 6,838 5,579 6,989 5,917 338 6.06% 0110 Salaries, overtime 4,934 4,414' 4,725 4,768 3,464 5,055 287 6.02% 0300 Social Security 4,641 4,360 4,562 4,517 3,365 4,791 274 6.07% 0321 PERA 9,875 9,981 9,312 10,850 7,005 11,933 1,083 9.98% 0400 Group insurance 4,322 3,729 3,700 4,318 4,044 4,746 428 9.91% 0500 Workers compensation 90,482 83,227 86,760 86,767 64,974 92,606 5,839 6.73% Total personnel services Materials & supplies: 2,042 3,329 874 3,250 5,764 6,550 3,300 101.54% 1230 Supplies, equipment 27,954 21,836 19,743 27,050 14,246 31,050 4,000 14.79% 1600 Supplies, operating 3,102 (138 ) 4,659 4,680 1,641 4,680 0.00% 1700 Motor fuels & lubricants 713 779 855 418 855 0.00% 2400 Uniforms & clothing 306 950 940 257 940 0.00% 2410 Mats & towels 281 33,685 961 26,701 27,005 36,775 22,326 44,075 7, 300 19.85% Total materials & supplies Contractual services: 700 700 34 1,200 500 71.43% 3030 Other professional services 700 528 550 342 880 330 60.00% 3100 Telephone - 354 149 - 190 - 190 - 0.00% 3610 Memberships 400 55 55 107 55 0.00% 3630 Training & conferences - 1,232 1,227 1,580 1,000 1,470 1,000 - 0.00% 5130 Repairs, equipment 2,286 2,476 2,163 2,495 1,953 3,325 830 33.27% Total contractual supplies Capital outlays 1048 - - - 8,350 8,350 0.00% 7030 Equipment 0.00% 7040 Vehicles - - 1048 - - - 8,350 8,350 0.00% Total capital outlays Total streets snow & ice control 1265453 113,452 115,928 126,037 89,253 148,356 22,319 17.71% 38 Fund: IOO Be artmenf: 447E Description 2011 2072 2013 2014 Jn U11' u Descri tion Account Supplies, equipment <$5000 250 250 250 250 450 - Filters Broom for Bobcat 1230 450 450 750 - Skidsteer snow bucket _ - 4,500 Skidsteer broom motor nrecbanism _ - 4,850 Snow blower for skid steer 2,900 V plow skid steer 1,400 1,800 1,800 1,800 Cutting edges, plow slices 2,100 21500 3,250 14,300 800 goo welding supplies, sleet stock, sod for boulevards, etc. 1600 Supplies, operating 800 2,250 800 2,250 2,250 2,250 500 allons r 51.50 Per altos. Liquid Mg Chloride: I, g Q P g 24,000 24,000 24,000 28,000 Salt: 350 tons Q$80 per ton. 27,050 27,050 27,050 31,050 tal $Q$450 1700 Motor Weis &lubricants 7,500 4,500 4500 4,500 Diescl fuel: 10000 gallons perer gallon. 7,680 4,680 4,680 4,680 1,200 660 660 660 Unifonis(11% of $6,000) 2400 Unifnns&clefhing 195 195 195 Clothes& boots allowance(1. 1Qi$175) Mats &favels Cost share ofnats &towels (11% of $8,500) _ 1,200 858 855 855 940 940 940 2410 940 940 940 3030 Otfrerprofessional sen'ices 700 /no 700 1 200 Weather service reports 760 700 700 1,200 550 550 520 Cellpho n, bb.5 % of$8,000) 3100 Telephone _ 360 GPS data cards 550 550 880 25 - MN Street Superintendent's Assoc. 3610 Memberships 150 150 American Public works Association melnb.(APWA)(1/4 of$600) 113 65 150 40 40 40 Minnesota Safety Council 203 25o 190 190 190 55 55 55 ing teTN fming (I. In$50) Nearsf5/R 3630 Training 250 55 55 55 1000 1,000 1000 1,000 Plow, blow eq salt spreader repans,paint plow assemblies 5130 m Repairs, equipent 1,000 1,000 I,000 1,000 7030 Capital, equipaent 1$5000 - _ - - 8,350 Pavenreatte... P sensor GPS egwpmcnt for plowtrvcks _ 8,350 ovn 67800 -13.37% -4.14% 1.95% 61.70% 39 Street Sign Maintenance (100 - 4475): Personnel services: 0100 Salaries, regular 0110 Salaries, overtime 0300 Social Security 0321 PERA 0400 Group insurance 0500 Workers compensation Total personnel services Materials & supplies: 1600 Supplies, operating 2400 Uniforms & clothing 2410 Mats & towels Total materials & supplies Contractual services: 3100 Telephone 3250 Electricity - traffic signals 3630 Training & conferences 5130 Repairs, equipment Total contractual supplies Capital outlays 7030 Equipment Total capital outlays Total street sign maintenance 2014 Budget Summary Y -T -D 2010 2011 2012 2013 09/30/13 2014 Change from 2013 Actual Aetnal Actual Budget Actual Renuest Dollar Percent 20,266 20,200 21,083 20,631 15,105 21,878 1,247 6.04% 848 921 1,150 744 .765 789 45 6.05% 1,581 1,582 1,668 1,635 1,191 1,734 99 6.06% 1,472 1,525 1,580 1,550 1,125 1,643 93 6.00% 3,502 3,533 2,540 3,946 2,079 4,339 393 9.96% t ;11 t Un 1328 1.552 1,453 1,697 145 9.34% 1,424 482 2,988 6,000 300 6,000 - 0.00% - 254 276 310 154 310 - 0.00% 336 358 340 96 340 - 0.00% 1,424 1,072 3,622 6,650 550 6,650 - 0.00% - - 193 210 118 200 (10) -4.76% 1,767 1,950 1,865 2,000 4,826 2,000 - 0.00% _ 70 20 100 53 100 - 0.00% 115 307 500 298 500 - 0.00% 1,767 2,135 2,385 2,810 5,295 2,800 (10) -0.36% 0.00% 0.00% 32,371 32,308 35,356 39,518 27,563 41,530 2,012 5.09% 40 Fund:: 100 De artment: 4475 Supplies, operating 2,990 515 615 615 2,990 515 615 615 5,000 500 500 5,000 500 500 - Signs, posts, sib, hard ware, and supplies Shop supplies- fasmhers, degreasers, etc Graffito remover City signage in Cohmty right ofway 1600 4,735 4,735 6,000 6,000 2400 Uniforms&clothing 480 240 70 240 70 240 70 Uniforms 0.4 FTE @$1,200 Clothes and boot allowance(.4@$175) 480 310 310 310 1410 3100 Mats&towels Telephone - 340 340 340 Cost share ofmats &towels (4%oF$B,500) _ Cellphone(2.5%of$8,000) 340 340 - 210 210 340 200 210 210 200 3250 ElecMcity -trffic signals 2,000 2,000 2,000 2,000 Electricity for traffic signals 2,000 2,000 2,000 2,000 3630 Training & conferences - 80 20 80 20 80 20 Equipment operator training Hearing test/RTN tramging(.4@$50) 100 100 100 5130 Repairs, equipment 750 500 500 500 Traffic signal repairs & maintenance _ 750 500 500 500 -3.04% 2.89% 15.44% -0.11% 41 2014 Budget Summary Miscellaneous (100 - 4700): Personnel services 0300 social security 0321 PERA 0400 Group insurance 0750 Fitness program Total personnel services Contractual services 3065 Family & youth social services Total contractual services 106 365 304 3,169 3,944 167 216 290 2,601 3,274 148 203 278 2,547 3,176 - - - 6,500 6,500 189 234 358 2,934 3,715 Y -T -D - 0.00% - 0.00% - 0.00% - 0.00% - 0.00% 0.00% 9100 Contingency 9900 Transfers - Vehicle & Equip. Fum 2010 2011 2012 2013 09/30/13 2014 Change from 2013 19,221 10 991 Actual Actual Actual Budget Actual Request RONK Percent Convention & Visitor's Bureau (100-4653) 220,000 245,000 245,000 260,000 270,000 10,000 3.85% Contractual services 3045 N Metro Convention Bureau 48,452 50,840 51,384 50,350 33,641 50,350 - 0.00% Total contractual services 48,452 50,840 51,384 50,350 33,641 50,350 - 0.00% Total Convention & Visitor's Bureau 48,452 50,840 51,384 50,350 33,641 50,350 - 0.00% Miscellaneous (100 - 4700): Personnel services 0300 social security 0321 PERA 0400 Group insurance 0750 Fitness program Total personnel services Contractual services 3065 Family & youth social services Total contractual services 106 365 304 3,169 3,944 167 216 290 2,601 3,274 148 203 278 2,547 3,176 - - - 6,500 6,500 189 234 358 2,934 3,715 - - - 6,500 6,500 - 0.00% - 0.00% - 0.00% - 0.00% - 0.00% 0.00% 9100 Contingency 9900 Transfers - Vehicle & Equip. Fum - 50,000 - 75,000 75,000 90,000 - 100,000 18,661 1. "1 18,661 IQ r4l 19,221 10 991 19,548 19.54R 19,548 19.548 19,763 19,763 215 1.10% 215 1.10% Miscellaneous _ _ - - 0.00% 9100 Contingency 9900 Transfers - Vehicle & Equip. Fum - 50,000 - 75,000 75,000 90,000 - 100,000 10,000 11.11% 9900 Community Center 170,000 170,000 170,000 170,000 - 170,000 - 0.00% Total miscellaneous 220,000 245,000 245,000 260,000 270,000 10,000 3.85% 0.00% 242,605 266,935 267,397 286,048 23,263 296,263 10,215 3.57% Total miscellaneous Debt Service (100 - 4750): Debt Service Fire Bonds: 8010 Principal 8020 Interest Debt Service Fire Equipment Certificates: 8010 Principal 8020 Interest Total debt service 115,060 77,737 32,135 9,104 - 0.00% - 0.00% - 0.00% 0.00% 147,195 86,841 - - - - 0.00% 42 2012 2013 ZU14 uescrq u�� 48,450 50,350 50,350 Payment of95% of hoteVmotel taa collections to support the promotion of tourism. Fund: 100 De artmeiid' 4700 Description Fitness program 2011 6,500 2012 6,500 2013 6,500 — 2014 Descri tion 6,500 Fitness program (utaxinmm $55hoonth sick leave bine). Account 0750 paid with employee Family& youth social services 6,500 18,926 6,500 19,221 6,500 19,548. 6,500 19763 Northeast Youth and Family Senices(NYFS) 19,763 3065 Confingwsy 18,926 19,221 _ 19,548 - Unexpected expenditures, deductibles, gang matches 9100 TrmrsCers- miscellaneous 75,000 75,000 75000 75,000 90,000 90,000 100000 Transfer to Vehicle&Equipment Fond 100,000 9900 Community Center 170,000 170,000 170,000 170,000 170,000 170,000 170000 Subsidy for CommunityCenteroperatingcosts -,— ,00nnvrn 9990 ,'a , 2R6048 296.263 _ Total 89,662 - - 43 CITY OF MOUNDS VIEW, MINNESOTA Special Revenue Funds 2014 Budgets Combining Statement of Revenues and Expenditures and Net Changes in Fund Balances 44 Economic Cable Development Community Television DARE Forfeiture Authori Center Revenues: Taxes 116,000 - - - Intergovernmental: County grants - Other local govt. - " Charges for services: Culture and recreation - - - - 206,090 Miscellaneous: Fines - 800 5,500 - - - - - 1,000 Investment income - Other 2,400 - - - " Totalrevenues 118,400 .800 5,500 - 207,090 Expenditures: Public safety Supplies - 1,100 12,750 - - Contractual services - 150 1,500 - - Capital outlay - Sanitation Personal services - Contractual services - - " Culture and recreation: Personal services 86,090 - - - 55,235 Supplies 3,000 - - - 10,850 Contractual services 44,633 - - - 307,067 Capital outlay - - - - 4,000 Economic development Personal services - - - 81,040 - supplies - - - 360 - Contractual services - - - 136,336 Capital outlay - - - 50,000 - Total expenditures 133,723 1,250 14,250 267,736 377,152 Surplus of revenues over (under) expenditures (15,323) (450) (8,750) (267,736) (170,062) Other financing sources (uses) Transfers in - - - 267,736 170,000 Transfers out Total other financing sources (uses) - - - 267,736 170,000 Net change in fund balance (15,323) (450) (8,750) - (62) Fund balance, January 1: 302,512 4,112 37,237 49,514 55,732 Fund balance, December 31 287,189 3,662 28,487 49,514 55,670 44 Lakeside Recycling TIF TIF TIF 0District TIF NS Total 2013 2012 Park Gra t District 91 District H2 District _ 168,628 408,825 1,299,181 1,992,634 3,376,178 _ - 25,133 26,185 _ 25,133 - _ _ 21,216 21,216 21,216 - _ _ 206,090 189,934 _ _ 6,300 6,300 - 1,750 5,000 4,000 12,050 166,8600 300 - 2,650 15 250 170,378 413,825 1,303,181 2,266,073 3,786,763 21,766 25,133 - 13,850 1,150 - - _ _ 1,650 1,650 - - _ - 40,000 12,985 11,999 - 12,985 - _ 12,148 14,186 _ 12,148 - - 145,055 140,865 3,730 - - _ - 15,950 17,250 2,100 367,636 358,305 15,936 - - _ 4,000 54,000 81,040 100,460 360 280 2,000 302,000 1,237,223 1,677,559 1,930,817 1,000,000 - 1,050,000 2,504,743 2,000 1,302,000 1,237,223 3,382,233 5,175,705 21,766 25,133 - _ - 168,378 (888,175) 65,958 (1,116,160) (1,388,942) _ - 437,736 742,435 (101,389) (101,389) (64,958) (267,736) (1,632,529) _ (101,389) (101,389) (64,958) 170,000 (890,094) 66,989 (989,564) 1,000 (946,160) (2,279,036) (79,919) 708,881 1,520,358 684,745 3,311,381 11,771,352 12,489 15,719 (79,919) 775,870 530,794 685,745 2,365,221 9,492,316 721489 15,719 45 Cable TV (Fund 210): Revenues 3180 Franchise fee 3680 Odnerrevenue Total revenue Operating expenses Operations (4350) Personnel services 0100 Salaries, regular 0150 Salaries, part-time 0300 Social security 0321 PERA 0400 Group insurance 0500 Workers compensation 0600 Unemployment Total personnel services Materials & supplies 1230 Supplies, equipment 1600 Supplies, operating Total materials & supplies Contractual services 3030 Other professional services 3630 Training & conferences 3800 Mileage & parking 3900 Grams & subsidies 5130 Repairs, equipment - Total contractual services Capital 7030 Equipment Total capital outlays Total expenditures Net change in fund balance Fund balance, beginning year Fund balance, end of year 2014 Budget Summary 2010 2011 2012 2013 Actunl &c Actual Budget. T -T -D 09/30/13 2014 Chance from 2013 Actual Request Dollen Percent 114,631 116,767 119,881 110,000 61,747 116,000 6,000 5.45% 5,144 5,100 5,100 5,100 3,825 2,400 (2,700) -52.94% 119,775 121,867 124,981 115,100 65,572 118,400 3,300 2.87% 58,199 60,079 61,611 61,346 43,794 64,758 3,412 5.560/. 4,211 1,689 1,684 - - - - 0.00% 4,680 4,439 4,711 4,693 3,257 4,954 261 5.56% 4,324 4,452 4,582 4,447 3,152 4,695 248 5.58% 7,905 7,981 8,937 10,357 7,544 11,390 1,033 9.97% 290 260 258 271 253 293 22 8.120A 744 - 0.00% 80,352 78,901 81,783 81,114 58,000 86,090 4,976 6.13% 396 592 - 2,000 - 2,000 - 0.00% 221 2 1,000 1,000 0.00% 617 594 3,000 3,000 - 0.00% 3,622 3,600 3,672 4,260 1,836 4,800 540 12.68% 370 - - 300 - 700 400 133.33% 23 23 16 75 8 50 (25) -33.33% 26,933 27,232 27,414 28,236 27,658 29,083 847 3.00% 139 - 10,000 - 10,000 - 0.00% 31,087 30,855 31,102 42,871 29,502 44,633 1,762 4.11% 112,056 110,350 112,885 126,985 87,502 133,723 6,738 5.31% 7,718 11,517 12,096 (11,885) (21,930) (15,323) (3,438) 28.93% 283,065 290,784 302,301 314,397 314,397 302,512 (11,885) -3.78% $ 290,784 $ 302,301 $ 314,397 $ 302,512 $ 292,467 $ 287,189 $ (15,323) -5.07% 46 Fund: 21U. 1230 Department! 411a Supplies, equipmat 1$5000 2,000 2,000 2,000 - - - - 2.000 Equipment costing less then $5,000 per item 2,000 2,000 2,000 2,000 _ 1600 Supplies, operating 750 750 750 750 Recording media -tapes, DVD's 250 250 250 250 Batteries, cables, bulbs, tapes, mise 1,000 1,000 1,000 1,000 3030 Otherpmfessimad services 3600 4,140 4,260 4800 Web streaming meetings $400 per month. 3,600 4,140 4,260 4,800 3630 Training & conferences 300 300 300 300 Attendance at local training - 400 NATOA National Conference (local no travel) 300 300 300 700 3800 Mileage & parking 100 75 75 50 Mileage 100 75 75 50 3900 Grants & subsidies 26,933 27,232 28 236 29,083 Share ofcwsts of North Suburban Cable Commission 26,933 27,232 28,236 29,083 5130 Repairs, equipment 1,000 10.000 10000 10.000 Repair andmaintera.ca ofegnipment 1,000 to,000 10,000 10,000 7030 Capital, equipnent>$5000 - - - Podemn and other council chamber improvements - 7 7 Supplemental duct work/air conditioning ($5,000 - $15,000) - 7 7 Video Came. ($5,000 - $8,000) 7 7 Computer graphics - bulletin board (Tightrope Carousel CG310)($4,000) _ 7 7 Video storage network (S5,100) - 7 7 Control room replacement($100,000-$200,000) - Adobe Creative Suite 3 Production Poemimn S offivare 34,933 44,747 45,871 47,633 -10.55% 28.09% 2.51% 3.84% 47 DARE (Fund 220): Revenues 3511 Fines -controlled substno 3680 Other revenue Total revenue Operating expenses (4200): Materials & supplies 1600 Supplies, operating Total Supplies Contractual services 3430 Printing 3610 Memberships Total contractual services 2014 Budget Summary Y -T -D 2010 2011 2012 2013 09/30/13 2014 Change from 2013 Actual Actual Actual Budget Actual Reques Dollar Percent 538 884 911 500 604 800 300 60.000/. 1,500 - - 0.00% 538 884 2,411 500 604 800 300 60.00% 1,189 583 1,121 350 1,100 750 214.29% 1,189 583 1,121 350 1,100 750 214.29% 100 - 100 - 0.00% - 50 - 50 - 0.00% - 150 - 150 - 0.00% Transfers 9900 Transfers out 4,393 3,000 - - 0.00% Total capital outlays 4,393 3,000 - - - - 0.00% Total expenditures 5,582 3,583 1,121 500 - 1,250 750 150.00% Net change in fund balance (5,044) (2,699) 1,290 - 604 (450) 2,642 #DN/01 Fund balance, beginning year 10,565 5,520 2,822 4,112 4,112 4,112 - 0.00% Fund balance, end of year $ 5,520 $ 2,822 $ 4,112 $ 4,112 $ 4,716 $ 3,662 $ (450) -10.94% 48 Fund: 220 DARE Rcrcmres Account Description 2011 2012 2013 2014 Description 3511 Fines- controlled substance 800 500 500 800 Estimated collections 800 500 500 Soo - - Estimated interest earnings (moved to genual fiord per council 08) 3610 Interestrevenne - - Fund. 220'Demnmacnb 4200 Operations 1600 Supplies, operating 650 350 350 1.100 DARE apparel and supplies. 650 350 350 1,100 3430 Printing 100 too 100 100 Programs and parent guides. 100 100 too 100 3610 Memberships 50 50 50 50 NSRO, NDOA, & MNDARE. 50 50 50 50 3630 Training &conferences - - - DARE or NSRO conference. - Reimburse General Fund for 5% of DARE officer salary 9900 Transfer not3,000 - 3,000 d,buu Jvv 500 1 -48.60% -86.84% -86.84% 150.00% 49 Forfeiture (Fund 225): Revenues 3514 Forfeitures 3680 Otherrevenue Total revenue Operating expenses (4200): Materials & supplies 1230 Supplies, equipment 1600 Supplies, operating Total materials & supplies Contractual services 3030 Other professional services Total contractual services Capital 7030 Equipment 7040 Vehicles Total capital outlays Total expenses Net change in fund balance Fund balance, beginning year Fund balance, end of year 2014 Budget Summmy Y -T -D 2010 2011 2012 2013 09/30/13 2014 Change from 2013 Actual Actual Actual Budget Actual Request Dollar Percent 14,831 14,467 26,676 5,500 25,118 5,500 - 0.00% 422 - - 0.00% 15,253 14,467 26,676 5,500 25,118 5,500 - 0.00% - - - 7,100 - 12,250 5,150 72.54% 340 66 28 500 74 500 - 0.00% 340 66 28 7,600 74 12,750 5,150 67.760/. 4,545 4,074 8,976 1,500 7,092 1,500 0.00% 4,545 4,074 8,976 1,500 7,092 1,500 - 0.00% - 29,186 - - - - - 0.00% - 4,694 - - - 0.00% - 33,880 - - - 0.00% 4,885 38,020 9,004 9,100 7,166 14,250 5,150 -56.59% 10,368 (23,553) 17,672 (3,600) 17,952 (8,750) (5,150) 143.06% 36,350 46,718 23,165 40,837 40,837 37,237 (3,600) -8.82% 46,718 23,165 40,837 37,237 58,789 28,487 (8,750) -23.50% 50 Lund! 225 De arfinenC 4200 Supplies- squipmeat<$5000 _100 emu..... Taser 1230 000 Body camera system 950 Gun dcaring safety device ,500 Ballistic shield ,000 Replacement Glock pistols (5)with tradcAFund. ,700 Radar - -,250 500 500500 A Supplies to prepare vehicles for auctimr. 1600 Supplies -operating 500 500500 3030 Other professimral services 1500 1,500,500 Share of auction costs. 1500 1,500,500 - In -squad cameras29,000 7030 Equipment, $5000 - -- One squad$23,000+set-up$6000 One 29,000 —. o mn 16950 15933% -93.55% 355.00% 56.59% 51 2014 Budget Summmy 52 Y -T -D 2010 2011 2012 2013 09/30/13 2014 Change from 2013 Actual Actuai Actual Budget Actual Request DoE Pmrent EDA (Fund 230): Revenues - 3 5 - - - - 0,00°/ 3610 Investment income 99 172 - - 0.00% 3615 Interest received on notes 2,815 5,743 5,858 - 5,988 - - 0.00% 3680 Other revenue 127,649 168,091 134,758 388,840 - 267,736 (121,104) -31.140/- 31.14%Total 3972 Transfers 130,464 173,936 140,793 388,840 5,988 267,736 (121,104) -31.14% Totalrevenue Operating expenses Economic Development (4650): Personnel services 78,820 76,297 83,852 85,112 59,564 63,023 (22,089) -25.95% 0100 Salaries, regular 5,946 5,763 6,219 6,511 4,538 4,821 (1,690) -25.96% 0300 Social security 5,500 5,470 6,048 6,171 4,304 4,568 (1,603) -25.98% 0321 PERA 9,734 9,455 10,991 11,673 8,973 81230 (3,443) -29.50% 0400 Group insurance 323 382 399 464 435 398 (66) -14.22% 0500 Workers compensation 100,324 97,367 107,509 109,931 77,814 81,040 (28,891) -26.28% Total personnel services Materials & supplies 100 II 100 _ 0.00% 1600 Supplies, operating - 175 229 200 249 260 60 30.00% 2100 Book&periodicals - 175 229 300 260 360 60 20.00% Total materials & supplies - Contractual services 21,775 18,325 23,265 66,310 16,589 73,400 7,090 10.69% 3030 Other professional services 273 365 1,246 1,000 1,360 1,500 500 50.00% 3420 Advertisements 885 156 857 1,000 9 1,000 - 0.00% 3430 Printing 3,066 3,236 3,551 3,736 3,501 3,736 - 0.00% 3610 Memberships 616 694 1,030 2,000 239 21000 0.00% 3630 Training & conferences 100 - 100 - 0.00% 3800 Mileage 3,526 22 3,494 - 2,929 4,600 3,158 4,600 - 0.00% 4800 Insurance - 451 493 150,000 - 50,000 (100,000) -66.67% 5210 Housing replacement 30,140 26,744 33,371 228,746 24,856 136,336 (92,410) -40.40% Total contractual services Capital outlays - - 50,000 50,000 0.00% 9300 Business subsidies - 50,000 50,000 - 0.00% Total capital outlays - 130,464 124,285 141,109 388,977 102,930 267,736 (121,241) -31.17% Total expenditures Net ebange in fund balance - 49,651 (316) (137) (96,942) - 137 -100.00% - - 49,651 49,651 49,651 49,514 (137) -0.28% Fund balance, beginning year Fund balance, end of year 49,651 49,335 49,514 (47,291) 49,514 - 0.00% 52 Fund: 230 EDA Descri nfion 2011 2012 2013 Trmssfers 387,435 389,437 388,840 387 435 1 389 437 1388 840 2014 268,636 Dcscri Hon Trarrsiers from TIF 1,2,3 S Account 3972 268 636 [Fund: 230 De artment". 4G>0 Supplies, operating ISO 100 100 100 -`"" Mise office supplies I50 100 100 100 Books & periodicals - - 30 30 long 170 - 30 230 - 30 230 MN Real Estate Journal LMC directory Mise. reports & periodicals (Finance & Commerce) 130 200 260 260 r303O Other professional services 7,000 71000 12,000 12,000 30,000 25,000 5,000 5,000 6,500 11,000 24,000 4,500 6,500 11,000 24,000 4,500 Legal fees for developmentreviews Financial consultant fees (Ehlers) Special project consultant fees Appraisal and sm,ironmental fees 4,410 4,498 12,500 12,500 3,000 3,000 4,560 12,750 3,000 4,650 12,750 10,000 15% audit fee Housing Resource Center fees Marketing Consultant fees 73,910 68,998 66,310 73,400 "„ ...... 3420 Advertising 1,000 1,000 1,000 1500 Targeted advetliSementS. 1,000 1,000 1,000 1,500 3430 Printing 500 500 200 200 500 200 500 200 Property ad pouting StationarAusiness cards/signs/site info 300 300 300 300 Mise printing 1,000 1,000 1,000 1,000 3610 Memberships 400 400 600 250 400 250 60 400 250 60 Economic Developarcnt Assoc of MN(EDAM) Twin Cities North Chamber of Commerce dues MN Assoc. of Govt Communicators (MAGE) 2X5 2,801 225 2,801 225 2,801 Urban Lord Institute North Metro Mayors Assoc (50% of dues, 50% in GF) 3,875 3,451 3,736 3,736 3630 Training &conferences 400 300 650 650 300 650 300 650 Chamber of Commerce meetings DEED/ EDC training 360 300 600 600 300 600 300 600 EDAM monthly meetings EDAM summer conilance 200 150 150 150 Othermiscellaneous training 21210 2,000 2,000 2,000 3800 4800 Mileago Insurance 100 700 4600 4600 100 4,600 100 4.600 Mise. mileage Allocation fthe City's property& liability insurance 4,600 4,600 4,600 4,600 5210 Housing programs 150,000 150000 150,000 50000 Housing Improvement programs 750,000 IS0,000 150,000 50,000 9300 Business loans/subsidies 50000 50000 50000 50000 Business improvement partnership loans/subsidies 50,000 50,000 50,000 50,000 286,975 281,449 279,106 186,696 0.03% -1.93% -0.83% -33.11% 53 2014 Budget Summary Creative Kids Child Care Center (4736): Creative Kids revenues 76,047 77,379 79,900 77,379 61,298 83,365 5,986 7.740/. Creative Kids expenditures 34,910 38,370 47,933 38,009 25,079 36,984 (1,025) -2.70% Net Creative Kids 41,137 39,009 31,967 39,370 36,219 46,381 7,011 17.81% Total revenue 371,496 394,922 386,822 367,304 9' -T -D 377,090 9,786 2.66% Total expenditures 2010 2011 2012 2013 09/30/13 2014 Change from 2013 -10.76% Actual Actual Actual Reams( Actual Recurs t Dollar Percent Community Center (road 252): Fund balance, beginning year 215,463 228,283 240,168 118,324 118,324 55,732 (62,592) Building overhead (4350) Building overhead revenues 173,342 178,288 171,831 172,500 (328) 171,000 (1,500) -0.87% Building overhead expenditures 8,184 - - - 22,337 - - 0.00% Net Building Overhead Operations 165,158 178,288 171,831 172,500 (22,665) 171,000 (1,500) -0.87% Banquet Center (4730): 84,895 91,136 82,471 84,000 70,231 84,000 - 0.00% Banquet revenues Banquet Center expenditures 106,370 128,685 207,066 113,306 86,236 114,874 1,568 1.38% Net Banquet Center (21,474) (37,549) (124,595) (29,306) (16,005) (30,874) (1,568) 5.35% YMCA (4732): YMCA revenues - 33,162 48,118 52,620 33,425 27,030 35,425 2,000 5.98% YMCA expenditures 203,284 215,981 253,667 234,194 164,765 223,577 (10,617) -4.53% Net YOICA (170,122) (167,863) (201,047) (200,769) (137,735) (188,152) 12,617 -6.28% Chamber of Commerce (4734): 4,049 - - - 2,670 3,300 3,300 #DN/01 Chamber revenues Chamber expenditures 5,929 - - 44,387 3,012 1,717 (36,182) -81.51% Net Chamber of Commerce (1,879) - - (44,387) (342) 1,583 39,482 -88.95% Creative Kids Child Care Center (4736): Creative Kids revenues 76,047 77,379 79,900 77,379 61,298 83,365 5,986 7.740/. Creative Kids expenditures 34,910 38,370 47,933 38,009 25,079 36,984 (1,025) -2.70% Net Creative Kids 41,137 39,009 31,967 39,370 36,219 46,381 7,011 17.81% Total revenue 371,496 394,922 386,822 367,304 160,901 377,090 9,786 2.66% Total expenditures 358,677 383,036 508,666 429,896 301,429 377,152 (46,256) -10.76% Net change in fund balance 12,819 11,886 (121,844) (62,592) (140,528) (62) 56,042 -89.54% Fund balance, beginning year 215,463 228,283 240,168 118,324 118,324 55,732 (62,592) -52.90% Fund balance, end of year 228,283 240,168 118,324 55,732 (22,204) 55,670 (62) -0.11% (continued) 54 2014 Budget Summary Operating expenses YTD Personnel services 0100 Salaries, regular 2010 2011 2012 2013 09/30/13 2014 Chance from 2013 2.00% Actual 958 Actual Request Achml Rennes f Dollar Percent Community Center (cautioned): 0300 Social Security 2,355 2,377 2,566 2,870 1,924 2,926 56 Building overhead (4350) 0321 PERA 2,511 2,622 2,594 2,719 1,923 2,773 54 Building revenues: income 2,508 2,710 1,519 2,500 (446) 1,000 (1,500) -60.00% 3610 Investment 0500 Workers compensation 1,558 1,371 1,361 44 - - 0.00°%° 3634 Equipment rental - 18 - - (53,321) - - 0.00/ 3650 Donations - 5,358 - - - 74 - - - 0.00% 3680 Miscellaneous 834 202 312 - - - - 0.00% 3972 Transfers from Sp. Projects 3972 Transfers - 170,000 - 170,000 - 170,000 - 170,000 - 170,000 - 0.00% 0.00% 173,342 178,288 171,831 172,500 (328) 171,000 (1,500) -0.87% Operating expenses Personnel services 0100 Salaries, regular 35,327 35,867 35,864 35,785 25,257 36,502 717 2.00% 0110 Salaries,ovedinre 958 757 284 1,720 1,176 1,755 35 2.03% 0300 Social Security 2,355 2,377 2,566 2,870 1,924 2,926 56 1.95% 0321 PERA 2,511 2,622 2,594 2,719 1,923 2,773 54 1.99% 0400 Group insurance 7,762 7,774 8,212 8,640 6,495 9,540 900 10.42% 0500 Workers compensation 1,558 1,371 1,361 1,587 1,489 1,739 152 9.58% 999 Allocation of salaries (49,664) (50,768) (50,881) (53,321) (34,059) (55,235) (1,914) 3.59% Total personnel services 805 - 4,205 0.00% Materials & supplies 1210 Supplies, buildings & grounds 910 1,647 2,176 1,100 1,744 1,150 50 4.55% 1230 Supplies, equipment 2,380 686 877 800 874 800 - 0.00% 1600 Supplies, operating 6,526 4,822 5,132 7,000 4,310 7,000 - 0.00% .. 2400 Uniforms 396 616 626 582 283 650 68 11,68% 2410 Mats & towels 1,219 712 654 1,750 179 1,250 (500) -28.57% 2999 Allocation of supplies (11,345) (8,483) (9,465) (11,232) (7,560) (10,850) 382 -3.40% Total materials & supplies 86 - (170) 0.00% Contractual services 3030 Other professional services 147 1,921 4,250 200 1,146 200 - 0.00% 3100 Telephone 3,631 3,374 2,740 3,600 2,087 3,600 - 0.00% 3200 Water &sewer 8,792 7,473 8,198 9,000 3,474 9,000 - 0.00% 3210 Electricity 55,718 60,978 56,410 62,000 43,837 58,000 (4,000) -6.45% 3220 Natural gas 12,047 12,181 8,496 14,000 8,899 10,000 (4,000) -28.57% 3530 Refuse collection 4,792 4,124 4,215 4,500 1,980 4,420 (80) -1.78% 3630 Training & conferences - - - - 58 - 0.00% 3999 Allocation of utilities (85,183) (89,281) (84,309) (93,300) (44,573) (85,220) 8,080 -8.66% 5110 Repairs, building & grounds 11,599 25,564 70,533 17,330 7,824 17,330 - 0.00% 5130 Repairs, equipment 9,599 11,402 28,574 6,700 8,591 6,700 - 0.00% 5999 Allocation of repairs (21,198) (37,736) (99,107) (24,030) (15,021) (24,030) - 0.00% Total contractual services (56) - 18,302 - - 0.00% Capital 7,350 - - 0.00/% 7030 Equipment 0.00% Total capital outlays 7,350 - - - - 8,184 - - 22,337 - - 0.00% Total Building Overhead Net 165,158 178,288 171,831 172,500 (22,665) 171,000 (1,500) -0.87% (continued) 55 Iru rd: 252 De armumt: 4350 Community Descri nfion Supplies,bldgs&grounds equipment<$5000 Center Buildin 2071 1,100 Overhead 2012 1,100 2013 1,100 2074 1,150 Ex enditures Descri tion Lights, signs, fen lizer Small tools&equipment 1,100 1,100 1,100 400 800 800 7,150Supplies, 800 [1210 400 800 800 800Supplies, operating 7,000 7,000 7,000 7,000 Batteries,soap, paper towels, cleaning supplies for bathrooms Paper cups, plates, etc. for lounge & customer service events 7,000 7,000 7,000 7,000 2400 Uniforms 450 582 582 650 Unifonns/Clothing 7.5 450 582 582 650 2410 More &towels 2,000 800 2,000 800 1250 500 1,000 250 Floor mats and cleaning towelslo provide better protection of carpets Special events 2,800 2,800 1,750 1,250 3030 Other professional services 200 200 200 200 Backflow inspection 200 200 200 200 3100 Telephone &intemct 3,000 3,600 3,600 3,600 Office&customer phones, internet, maintenance agreements,&repairs 3,000 3,600 3,600 3,600 3200 Wafer&Wastewater 95500 9,500 9,000 95000 Water& sewer charges for community center 9,500 9,500 95000 9,000 3210 Eleehicity 53,000 565000 62,000 58,000 Estimated electrice charges 53,000 56,000 62,000 58,000 3220 Natural gas 23,000 17,000 14,000 10,000 Estimated normal gas charges 23,000 17,000 14,000 10,000 3530 Refuse collection 4,000 100 3,720 680 100 3,720 680 100 3,120 1,200 100 Dumpstem $260 x 12 months Extra garbage pick-up charges Ramsey County recyclying fee 4,100 4,500 4,500 4,420 SILO Repairs, building & grounds 5,760 -3,000 5,180 750 1,500 1,310 500 5,760 35000 4,500 770 1,500 1,300 500 5,760 3,000 4,500 770 1,500 1,300 500 5,760 35000 4,500 770 1,500 1,300 500 Custodial services: 12 mthsX $480 Commercial toupet cleaning eervice(nvice manually) Exterior building maintenance Exterminator: 12 months X 64.02 Fire alarm system service Parking lot& grounds maintenance Security system service 18,000 17,330 17,330 17,330 5130 Repairs, equipment 5,000 200 1,500 5,000 200 1,500 5,000 200 1,500 5,000 200 1,500 HVAC systan maintenance Sprinkler inspections Plumbing, electrical, & mise. interior maintenance 6,700 6,700 6,700 6,700 7030 Capital, equipment -$5000 10,000 - - - - - HVAC Improvements Community Center Roofrepairs 10,000 139,250 127,112 128,562 120,100 5.58% -8.72% 1.14% -6.58% 56 Community Center (continued): Banquet Center (4730): Banquet Revenues 3644 Equipment rental 3645 Rental - banquet facility Banquet Expenditures Personnel services 0999 Allocation of salaries Total personnel services Materials & supplies 1210 Supplies, buildings & grounds 1230 Supplies, equipment 2999 Allocation of supplies Total materials & supplies Contractual services 3030 Other professional services 3100 Telephone 3420 Advertising 3430 Printing 3999 Allocation of utilities 4800 Bonding & insurance 5110 Repairs, building & grounds 5130 Repairs, equipment 5999 Allocation of repairs Total contractual services Capital 7030 Equipment Total capital outlays Total Banquet Center net 2014 Budget Summary Y -T -D 2010 2011 2012 2013 09/30/13 2014 Change from 2013 Actual Actual Actu l Request etua nest Dollar Pereen - - - 0.00% 84,895 91,136 82,471 84,000 70,231 84,000 - 0.00% 0.00% 84,895 91,136 82,471 84,000 70,231 84,000 - 0.00% - 82 4,220 587 - 0.00% - 0.00% 56,697 62,096 61,763 56,783 54,974 59,337 2,554 4.50% 399 607 180 - (175) - - 0.00% 66 - 500 - 500 - 0.00% - - - 250 - 250 - 0.00% 23,616 27,705 22,458 25,836 12,241 23,574 (2,262) -8.76% 1,610 1,595 1,337 2,100 1,442 2,100 - 0.00% 320 5,940 18,840 1,700 3,306 2,700 1,000 58.82% 274 1,215 449 1,600 1,216 1,600 - 0.00% 5,935 12,613 27,750 6,728 4,206 6,728 0 0.01% 88,852 111,837 132,777 95,497 77,210 96,789 1,292 1.35% 4,287 60,518 4,000 4,000 - 0.00% 4287 60.518 4,000 - 4,000 - 0.00% 106,370 128,685 207,066 113,306 86,236 114,874 1,568 1.38% (21,474) (37,549) (124,595) (29,306) (16,005) (30,874) (1,568) 5.35% (commued) 57 F d 252 C ty C f 4730 S g t C t E.xpenditurea, Account Descri rtion2011 2012 2013 3,145 2014 Desed tion 3,038 28% Allocation from overall building support 2999 Allocation ofsupplies 3,318 3,439 3,038 3,318 3,439 3,145 - 3030 Other professional services 735 745 760 775 2.5%ofaadit 2,600 Miscellaneous professional services (linen service) 2,600 46,240 2,600 50,411 2,600 51,923 52,962 Banquet facility management - 2,500 Extra stalffor large events 1,500 1,500 1,500 500 Legal costs 51,075 55,256 56,783 59,337 500 - - Internet service (1/2 reimbursed from other tenants) 3100 Telephone/Intemet 600 600 500 750 500 500 500 Website and traditional advertising, marketing 3420 Advertising& marketing 750 500 500 500 250 250 250 250 Brochures, flyers, etc. 3430 Printing 250 250 250 250 25,744 25136 25,836 23,574 28% Allocation from overall building utilities 3999 Allocation ofutilities 25,744 25,136 25,836 23,574 2,100 2 100 2,100 2,100 hrsurancc &bonding cost 4800 n Bonding &imucco 2,100 2,100 2,100 2,100 1,200 1,200 1,200 1,200 Interior building repairs specific to the banquette center 5110 Repairs, building & grounds 500 500 500 1,500 Dance floormaintanam. 1,700 1,700 1,700 2,700 -30 Repairs, equipment L600 1,600 1,600 1,600 1,600 1,600 1,600 Repairs to kitchen, audio system, and other banquette equipment 1,600 --5j 6,916 6,728 6,728 6728 28% All from overall building repairs 5999 Allocation of -p -i- 6,916 6,728 6,728 6,728 Capital, equipment> $5000 4,000 4,000 4,000 4,000 Tables or other banquet equipment eplacement 7030 40,000 40,000 11 - Chairs for banquet come, (400©$100) 44,000 44,000 4,000 4,000 138,053 141,209 102,642 103,827 39.99% 2.29% -27.31% 1.15% 58 59 2014 Budget Summary 1'TD 2010 2011 2012 2013 09/30/13 2014 Change from 2013 Actual Ac IIA Actual Request Actual Request Dollar Percent Community Center (continued): YMCA (4732): YMCA Revenues 3405 Recreation profit 14,976 24,767 20,811 14,000 - 15,000 1,000 7.14% 3660 G)mr & meeting room rental 4,691 9,395 13,947 6,000 13,574 7,000 1,000 16.67% 3661 Open gym participant fees 13,036 13,693 17,576 13,000 13,092 13,000 - 0.00% 3679 Commissions -vending 459 263 48,118 286 52,620 425 33,425 364 27,030 425 35,425 - 2,000 0.00% 5.98% 33,162 YMCA Expenditures Personnel services 0999 Allocation of salaries 34,268 35,829 36,635 38,391 23,501 39,217 826 2.15% Total personnel services 34,268 35,829 36,635 38,391 23,501 39,217 826 215% 1%fateriais & supplies - 0.00% 1600 Supplies, operating - 5,892 - 4,496 4,221 5,016 - 5,953 - 3,780 - 5,642 - (311) -5.22% 2999 Allocation of supplies Total materials & supplies 5,892 4,496 9,237 5,953 3,780 5,642 (311) -5.220A Contractual services 3030 Other professional services 94,659 94,703 96,598 102,468 97,204 99,325 (3,143) -3.07% - - 1,200 - 1,200 - 0.00% 3300 Postage 4,620 5,142 5,642 6,000 4,316 6,000 - 0.00% 3430 Printing 3999 Allocation of utilities 43,608 45,231 48,105 50,421 22,947 45,322 (5,099) -10.11% 4800 Bonding &insurance 2,683 3,057 2,562 4,025 2,763 4,025 - 0.00% 5110 Repairs, building &bounds 178 7,187 106 9,000 1,176 9,000 - 0.00% 5130 Repairs, equipment 6,777 2,382 2,255 4,000 1,568 1,350 (2,650) -66.25% 5999 Allocation of repairs 10,599 17,954 52,527 12,736 7,510 12,496 (240) -1.89% Total contractual services 163,124 175,656 207,795 189,850 137,484 178,718 (11,132) -5.86% 203,284 215,981 253,667 234,194 164,765 223,577 (10,617) -4.53% Total YMCA net (170,122) (167,863) (201,047) (200,769) (137,735) (188,152) 12,617 -6.28% (continued) 59 F.mP 252 Community Center -4732 YP1 Descri tion CA 2011 2012 2013 Ex endifures 2014 Descri ntton Account 2999 Allocation of supplies 6,281 6,509 5,953 5,642 52% Allocation from overall building support 6,281 6,509 5,953 5,642 97,300 97,270 100,188 97,000 YMCA management contaet(otherhalfeffee in parks) 3030 Otherplofessional seceiees 2,205 2,235 2,280 2,325 7.5 % of audit 99,505 99,505 102,468 99,325 Postage 1,200 1,200 1,200 1,200 1.200 1200 7200 52%oFthe cost ofmailing tine Mounds Vic. Marten newsletter 1,200 3300 6,000 6,OOo 6,oUo 6000 52%ofthe costofprinting the Mounds View Matters newsletter 3430 Printing 6,000 6,000 6,000 6,000 3999 Allocation ofutilities 49,994 49,096 50,421 45,322 52% Allocation from overall building utilities 49,994 49,096 50,421 45,322 4800 pending &insurance 4,025 4,025 4,025 4,025 homme.e&bonding cost. 4,025 4,025 4,025 4,025 5110 Repairs, building & grounds 3,000 3,000 3,000 3,000 General building repair 7,000 7,000 4,000 4,000 Imenor improvements 2000 2,000 2,000 2,000 Cym poor resurfacing&maintenance 12,000 72,000 9,000 9,000 5130 Repairs, equipment 2,650 2,650 2,650 500 Copier maintenance support[ 1, 000 1,000 1,000 500 Registration system support 350 3503S0 350 Repairs to other equipment 4,000 4,000 4,o00 1,350 5999 Allocation of repairs 13,091 12,736 12,736 12,496 52% Allocation from overall building repairs 13,091 12,736 12,736 1 12,496 196,096 195,071 195,803 184,360 1.97% -0.52% 0.38% -5.84% 60 Chamber of Commerce (4734); Chamber of Commerce Revenues 3633 Lease - Chamber of Commerce Chamber of Commerce Expenditures Personnel services 0999 Allocation of salaries Total personnel services Materials & supplies 2999 Allocation of supplies Total materials & supplies 2014 Budget Summary 2010 2011 2012 2013 09/30/13 2014 Change from 2013 Actna! Actna! Actua! Rennest Actual Reenesp Dollar Percent 4,049 - 2,670 3,300 3,300 4DIV/01 4,049 - - 21670 3,300 3,300 #DIV/01 552 353 3,038 227 109 (2,930) -96.43% 353 - 3,038 227 109 (2,930) -96.43% Cont actual services 3999 Allocation of utilities 2,519 - - 23,574 1,312 816 (22,757) - -96.54% 4750 Tares, licenses, & fees 518 - - - - - - - 0.00% 0.00% 4800 Bonding & insurance - 402 - 646 - - - 6,728 451 240 (6,488) -96.43% 5999 Allocation of repairs 4,085 - 30,302 1,763 1,057 (22,757) -75.10% Total contractual services 0 5,929 - 44,387 3,012 1,717 (36,182) -81.51% Total Chamberof Commerce Net (1,879) - - (44,387) (342) 1,583 39,482 -88.95% - (continued) 61 Creative Kids Child Care (4736): Child Care Revenues 3632 Lease - Child Cue Child Care Ed Expenditures (19%) Personnel services 0999 Allocation of salaries Total personnel services Materials & supplies 2999 Allocation of supplies Total materials & supplies Contractual services 3999 Allocation of utilities 4750 Taxes, licenses, & Fees 4800 Bonding&insurance 5999 Allocation of repairs Total contractual services 2014 Budget Summary YTD 2010 2011 2012 2013 09/30/13 2014 Chanye from 2013 Actu I ActualActual Request Actual ReQuest Dollar Percent 76,047 77,379 79,900 77,379 61,298 83,365 5,986 7.74% 76,047 77,379 79,900 77,379 61,298 83,365 5,986 7.740/. I 15,713 16,344 13,747 17,043 8,073 15,508 (1,535) -9.01% 7,888 8,100 8,596 8,600 9,030 9,030 430 5.00% 1,073 1,063 891 1,400 961 1,400 - 0.00% 4.028 7.170 18,830 4,566 2,854 4,566 (0) -0.01% Total Child Care expenditures 34,910 38,370 47,933 38,009 25,079 36,984 (1,025) -2.70% Total Child Care net 41,137 39,009 31,967 39,370 36,219 46,381 7,011 17.81% 62 Lakeside Park (Ford 255): Revenues Other professional services 3370 Spring Lake Pk contribution 3370 Mounds View contribution 3610 Investment income 3680 Other revenue 3665 Park site penuit 4030 Total revenue Operating expenses (4350): Personnel services 0150 Salaries, part-time 0300 Social security 0500 Workers compensation Total personnel services Materials & supplies 1210 Supplies, bldgs & grounds 1600 Supplies, operating Total materials & supplies Contractual services 3030 Other professional services 3100 Telephone/Internet 3200 Water &sewer 3210 Electricity 3530 Refuse collection 4010 Equipment Contribution SLP 4030 Satellites 4800 Insurance 5130 Repairs, equipment 300 Total contractual services Capital 7030 Equipment 7050 Construction Total capital outlays Total expenses Net change in fund balance Fund balance, beginning year Fund balance, end of year 2014 Budget Summary Y -T -D 2010 2011 2012 2013 09130/13 2014 Change from 2013 Actual Actual Actual Budget Actual ReouesC Dollar Percent 10,608 10,608 10,608 10,608 10,608 10,608 - 0.00% 10,608 10,608 23,108 10,608 10,608 10,608 - 0.00% 186 362 219 300 (63) 300 - 0.00% - 25,209 9,558 3,730 3,723 3,730 - 0.00% 801 201 571 250 21 250 - 0.00% 3,780 3,360 3,320 3,360 3,360 3,360 - 0.00% 289 257 254 257 257 257 - 0.00% 94 84 83 113 106 113 - 0.00% 4,164 3,701 3,657 3,730 3,723 3,730 - 0.00% 4,285 1,058 1,844 600 - 600 - 0.00% 0.00% 0.00% 1,315 1,962 2,428 1,400 497 1,400 - 0.00% 919 1,421 1,021 1,400 610 1,400 - 0.00% 118 48 48 250 48 250 - 0.00% 4,481 4,481 4,986 4,372 - 4,372 - 0.00% 389 260 520 500 371 500 - 0.00% 4,019 4,150 4,411 4,500 - 4,500 - 0.00% 324 992 3,514 40,078 3,514 - 0.00% 11,242 12,646 14,406 15,936 1,526 15,936 0.00% - - 13,385 - 1,882 - - 0.00% 33,878 7,312 - - 0.00% 47,263 9,194 - - 0.000A 19,690 18,077 71,653 21,766 14,443 21,766 - 0.00% 2,513 28,912 (27,589) - 6,731 - - 0.00% 8,652 11,165 40,078 12,489 12,489 12,489 0.00% 11,165 40,078 12,489 12,489 19,220 12,489 0.00% 63 0.00% 0.56% -0.17% 0.00% 64 ExnendiNres Fuad: 255 Depar4350 600 600 G00 Paper, sand, etc. 1210 bldga. Supplies, Bldgs&Grounds 600 600 600 600 1,800 600 1,800 1,500 1,500 Fertilizer & pesticides 1600 Supplies, operating 1,800 1,800 1,500 1,500 1,400 1,400 1,400 1,400 Estimated water &saver charges 3200 Water&sewer 1,400 1,400 1,400 1,400 700 1,500 1,400 1400 Estimated electric charges 3210 Electricity 700 1,500 1,400 1,400 300 250 250 250 Six mands service 3530 Refuse collection 300 250 250 250 4,372 4,372 4.372 4,372 Capital ch,ge£orusageof SLPwtyeq.ipment 4010 Equipment, capital charge 4,372 4,372 4,372 4,372 550 500 500 500 Five months service 4030 Satellites 550 4,150 S00 4,200 500 4500 500 4,500 Property& liability insurance 4800 Insurance&bonds 4,150 4,200 4,500 4,500 4,095 3,445 3,514 3,514 Repair o£equipment at the park 5130 Repairs, equipment 4,095 3,445 3,514 3,514 -- s nab IR 096 0.00% 0.56% -0.17% 0.00% 64 65 2014 Budget Summary Y -T -D 2010 2011 2012 2013 09/30/13 2014 Change from 2013 Actual Actual Actual BadRet Actual Re uest Dollar Percent Recycling (Fund 290): Revenues 3360 Other County grants 25,598 26,185 25,199 25,133 12,8 25,]33 - 0.00% 3610 hrvestntent income 139 220 85 - - (28) (2 - - - - - 0.00% 0.00% 3680 Other revenue Total revenue - 25,737 - 26,405 - 25,284 25,133 12,545 25,133 0.00% Operating expenses Operations (4420) Personnel services 0100 Salaries, regular 8,570 8,728 8,470 8,428 6,114 8,929 501 5.94% 0300 Social security 553 564 554 645 396 683 38 5.89% 0321 PERA 600 632 615 611 443 647 36 5.89% 0400 Group insurance 2,259 2,303 2,311 2,419 1,821 2,671 252 10.42% 0500 Workers compensation 55 56 54 62 58 55 (7) -11.29% 0.00% 0990 Severence pay Total personnel services - 12,037 - 12,283 12,004 12,165 8,832 12,985 820 6.74% Materials & supplies 4,505 - 3,864 3,252 - - 0.00% 1600 Supplies, operating Contractual services - 0.00% 3030 Other professional services 1,800 2,245 824 2,682 - 4,552 - 1,700 - 2,889 - 3,000 1,300 76.47% 3300 Postage 520 2,161 1,595 1,400 860 1,600 200 14.29% 3430 Printing 3530 Refuse collection 5,291 12,982 3,345 9,868 1,869 7,548 (2,320) -23.51% Total contractual services 9,856 18,650 9,492 12,968 5,618 12,148 (820) -6.320/. Capital _ _ 0.00% 7030 Equipment- - 0.00% Total capital outlays - - - Total expenses 26,398 30,933 25,360 25,133 17,702 25,133 - 0.00% Net change in fund balance (661) (4,528) (76) - (5,157) - - 0.00% Fund balance, beginning year 20,908 20,247 15,719 15,719 15,719 15,719 0.00% Fund balance, end of year 20,247 15,719 15,643 15,719 10,562 15,719 - 0.00% 65 -2.47% -6.68% -2.04% 0.00% 66 Lx endituie s e arf ent: AA20 FunJ•r 290 Din ' 1600 Supplies, operatin - - 3030 Other professional services - 1200 1,700 1700 1,700 City wide mailing for Cleanup Day 3300 Postage 1,200 1,700 1,700 1,700 1,545 1,545 - - Promotional items 3420 Advertisements " 1,545 - - Printing 501 600 800 600 800 600 Articles in City news...... 800 Clean-up Day printing ofdirect.nailing items 3430 800 1,301 1,400 1,400 1,400 Aefus. collection 10140 10,140 10,138 10,138 9868 9,8 68 9,868 Contractual services for City Cleanup Day 9,868 3530 969 1? 9AR -2.47% -6.68% -2.04% 0.00% 66 TIF N 1(Fund 410): Revenues 3101 Tax collections 3102 Taxes - delinquent 3103 Market value credit 3610 Investment income Total revenue Operating expenses (4650): Contractual services 3030 Other professional 4750 Property taxes 5220 Highway 10 redevelopment 7050 Construction 8010 Developer PAG, principal 9900 Transfers out to EDA Dollar Percent Total contractual services Net change in fund balance 2014 Budget SunimaVY 1,632,309 1,946,350 1,731,666 1,687,621 837,367 (113) (316,204) (66,657) - (26,917) 1,130 - - 6183 22,568 (1,736) 61000 (846) (1,687,621) -100.00% - 0.00% - 0.00% 2,818 3,846 Y -T -D 4,000 375 2010 2011 2012 2013 09/30/13 2014 Change from 2013 Actual Actual Actual Budget Actual Reguesf Dollar Percent 1,632,309 1,946,350 1,731,666 1,687,621 837,367 (113) (316,204) (66,657) - (26,917) 1,130 - - 6183 22,568 (1,736) 61000 (846) (1,687,621) -100.00% - 0.00% - 0.00% 2,818 3,846 1,865 4,000 375 (4,000) -100.00% (788,370) -111.28% Fund balance, end of year 1,265,320 708,451 31,920 (79,919) 0.00% 1,200 - 2,108 30,000 (30,000) -100.00% 653,111 2,169,844 2,312,037 2,340,490 1,301,138 (2,340,490) -100.00% - 0.00% 279,438 24,660 - 35,893 - 23,794 - 107,501 - (107,501) -100.00% 961,226 2,209,583 2,339,804 2,481,991 1,301,513 - (2,481,991) -100.00% 678,283 (556,868) (676,531) (788,370) (491,909) - 788,370 -100.00% Fund balance, beginning year 587,037 1,265,320 708,451 708,451 708,451 (79,919) (788,370) -111.28% Fund balance, end of year 1,265,320 708,451 31,920 (79,919) 216,542 (79,919) - 0.00% 67 Food- 410 TH*bisttictkl De artment: 4650 2,000 4,000 4,000 - Acconnt Descri dor 2011 2012 2013 2014 Descrl Ai, - of incremental taxes on properties in the district. 3101 Tax i.crc.el'tcollcctioaa 1,434,611 5687,621 1,687,621 - Estimated collections - 1,434,611 1,687,621 1,687,621 - - - 5,000 5,000 - CR IO/Silver Lake Rd Intersection (design) - -Estimated collections of incremental taxes on the Mermaid 3101 Tax increment collections - - 375,000 roperty which are dedicated to the 200 IA TIF bonds. (bonds paid o - 14,000 10,000 6,000 -Estimated interest earnings at 1.25%. 3610 Interest income 14,000 10,000 6,000 Fandii"410 De artment: 4650 2,000 4,000 4,000 - TlF adminishation and reporting foes 3030 Other professional services 2,000 4,000 41000 - - - CR 10 trail segrnentsj 9 - l0 5220 County Rd 10 redevelopment - - 5,000 5,000 - CR IO/Silver Lake Rd Intersection (design) 375000 25,000 25,000 - CR IO/CR H hversection(preconstmction) 375,000 30,000 30,000 - 7050 Constmction > $25000 - - - - - Area B & C Street project Area D Street project(preconstruetion) 1829287 - - 1,474,027 - Area E Sheet projectand preconstrnction 1899,179 - Area F Street project 441.311 - Area G&H Street project(precononrclion) 1,829,287 1,474,027 2,340,490 Tr f,,feront to EDA Fund 107,138 109,675 107,501 -Transfer to cover the EDA operating budget. 9900 107,138 1 109,675 107,501 ,..,--- 164.27% -30.07% 53.43% -100.00% 68 TIF # 2 (fund 420): Revenues 3101 Tax collections 3102 Tax collections - delinquent 3103 Market value credit 3610 Investment income 3680 Other revenue 3972 Transfer from other funds Total revenue Operating expenses (4650): Contractual services 3030 Other professional 7050 Construction 8010 Developer PAG, principal 9900 Transfers out to debt service/EDA Total contractual services Net change in fund balance Fund balance, beginning year Fund balance, end of year 2014 Budget Smnmary Y -T -D 2010 2011 2012 2013 09/30/13 2014 Change from 2013 Actual Actual Actnal Budge Actual Reouest Dollar Percen[ 152,505 150,264 167,454 154,335 - 6,999 3,696 - 638 - - 5,523 8,279 6,083 2,500 93,683 168,628 14,293 9.26% 5,247 - - 0.00% - 0.00% (1,653) 1,750 (750) -30.00% - 0.00% 1,559 2,460 837 2,000 375 2,000 - 0.00% 42,602 42,495 19,120 - - - 101,389 - (6,111) 0.00% -5.68% 24,660 35,893 23,794 43,751 107,500 109,500 - 375 103,389 (6,111) -5.58% 68,821 80,848 89,845 84,694 133,482 47,335 96,902 66,989 19,654 41.52% 353,526 443,371 528,064 661,546 661,546 708,881 47,335 7.16% 443,371 528,064 661,546 708,881 758,448 775,870 66,989 9.45% 69 Fund! 420: TIF District G2 De artmen0. 4650 Other professional services 1,200 1,200 2,000 2,000 Revenues Account Description 2077 2072 2073 2014 ➢escri [ion - 154,335 154.335 154.335 168,628 Estimated collections of incremental taxes on properties 3101 Tae incremenicolltrtions 154,335 154,335 154,335 168,628 inthe district. Principal on a revenue note issued to promote a development. 2,500 2,500 2,500 1,750 Estimated interest earnings at 7.00%. 3610 Inveshncnt income (Silver Lake Point Project- Heartland MV Common Bond, LLC.) 2,500 2,500 ____L,500 1,750 Fundi,420 3030 De artmen0. 4650 Other professional services 1,200 1,200 2,000 2,000 2,000 2,000 2,000 2,000 '"""""" ho o- - TIF admimstrobat and reporting fees 7050 Construction 1$25000 - - - - 2009/2010 Sheet project 46,753 38.238 - - - Principal on a revenue note issued to promote a development. 8010 Py -as -you -go principal 38,23% - - (Silver Lake Point Project- Heartland MV Common Bond, LLC.) Fund 46,753 107138 109,674 107,500 101389 'transfer to cover the EDA operating budget. 9900 Transfer out to EDA 107,138 I09,G74 107,500 101,389 155,091 149,912 109,500 103,389 4.05% -3.34% -26.96% -5.58% 70 TIF # 3 (Fund 430): Revenues 3101 Tax collections 3102 Tax collections - delinquent 3610 Investment income Total revenue Operating expenses (4650): Contractual services 3030 Other professional 4750 Property taxes 5220 Highway 10 redevelopment 7050 Construction 9900 Transfers out to EDA Total contractual services Net change in turd balance 2014 Budget Summary '.-T-11 2010 2011 2012 2013 09/30/13 2014 Change from 2013 Actual Actnal Actual Budge t Aetai Reques pollar Pereent 475,317 349,928 481,280 373,792 227,125 408,825 35,033 9.37% 69,085 - 98,560 - - - - 0.00% 7,701 19,943 15,186 10,000 (4,083) 5,000 (5,000) -50.00% 552,103 369,871 595,026 383,792 223,042 413,825 30,033 7.83% 920 4,719 701 2,000 375 2,000 - 0.00% _ - - - 10,416 - - 0.00% 66,208 8,419 6,687 - - 300,000 300,000 #DIV/01 425,973 - 114,913 1,000,000 1,000,000 9DIV/01, 24,660 35,893 23,794 107,500 - 101,389 (6,111) -5.68% 91,788 49,031 457,155 109,500 125,704 1,403,389 1,293,889 1181.63% 460,315 320,840 137,871 274,292 97,338 (989,564) (1,263,856) -460.77% Fund balance, beginning year 464,911 925,226 1,246,066 1,246,066 1,246,066 1,520,358 274,292 22.01% fund balance, end of year 925,226 1,246,066 1,383,937 1,520,358 1,343,404 530,794 (989,564) -65.09% 71 TIF District 0 Account Deseri rtian 2011 2012 2013 2014 Description 3101 Tax increment collections 370.824 349,928373,792 408.825 Estimated collections ofincremental tapes on properties in the district. 370,824 349,928 373, 792 408,825 3610 InvesOnerV income 10,000 10,000 10,000 5,000 Estimated interest earnings at 1.00%. 10,000 10,000 10,000 5,000 neaas'exn'.no..�a.�,.,,a d65n Economic Development 3030 Other professional services 1,200 2,000 2000 2,000 TIF administration and reponingfees 1,200 2,000 2,000 2,000 5220 highway ]0 redevelopment - 300,000 Gateway features and median enhancmnents 300,000 7050 Nnstruction>$25000 625,456 - 425,973 - - - - - 500,000 500,000 Area E Street project(pmeonswnetum) Area E Steel project (construction) 2015 Area G Street &Utility project Mustang Drive 625,456 425,973 1,000,000 9900 Transfer out to EDA Fund 107138 109,675 107,500 101,389 Transfer to cover the EDA operating budget. 107,138 109,675 107,500 101,389 733,794 537,648 109,500 1,403,389 72 TIF 9 5 (Fund 450): Revenues 3101 Tax collections 3610 investment income Total revenue Operating expenses (4650): Contractual services 3030 Other professional 8010 Developer PAG, principal 8020 Developer PAG, interest 9900 Transfers out to EDA Total contractual services Net change in fund balance 2014 Budget Summary 773,186 928,451 622,175 682,745 682,745 684,745 2,000 0.29% Fmrd balance, beginning year Fund balance, end of year 928,451 622,175 682,745 684,745 85,620 685,745 1,000 0.15% 73 Y -T -D 2010 2011 2012 2013 09/30/13 2014 Change from 2013 Actual Actual Actual Budget Ac `al Request Ddlm' Percent 1,287,696 1,208,260 1,326,776 1,326,776 695,051 1,299,181 (27,595) -2.08% 5,286 6,818 2,435 5,000 (840) 4,000 (1,000) -20.00% 1,292,982 1,215,078 1,329,211 1,331,776 694,211 1,303,181 (28,595) -2.15% 1,517 2,839 1,122 3,000 - 819 3,000 - 0.00% - 132,268 - - 0.00% 170,896 911,635 - 1,458,101 - 1,204,143 1,260,437 1,158,249 1,234,223 (26,214) -2.08% 53,670 60,413 63,376 66,339 - 64,958 (1,381) -2.08% 1,137,717 1,521,354 1,268,641 1,329,776 1,291,336 (,302,181 (27,595) -2.08% 155,265 (306,276) 60,570 2,000 (597,125) 1,000 (1,000) -50.00% 773,186 928,451 622,175 682,745 682,745 684,745 2,000 0.29% Fmrd balance, beginning year Fund balance, end of year 928,451 622,175 682,745 684,745 85,620 685,745 1,000 0.15% 73 Fund: 450 TIF District K5 Account Description 2011 2012 2013 2014 Descri cion 3101 Taz increment collections 1,320,408 1208,260 1,326,776 7 299,181 Estimated collections ofincremental faxes on properties L,320,408 1,208,260 1,326,776 1,299,181 in the district. 9,000 6,000 5,000 4,000 Estimated interest earnings at 1.00%. 3610 Lsestment income 9,000 6,000 5,000 4,000 74 2014 Budget Surnmary 75 2010 2011 2012 2013 Y -T -D 2014 Change from 2013 Aetna) Actual Actual Budget 06/30/13 Reouesf Dollar Percent GO Improvement Bonds of 2004A Debt Service (Fund 505): Revenues 178,567 187,736 190,965 190,800 97,196 191,798 998 0.52% 3101 Property taxes _ - 51,068 - - 0.00% 3550 Spec assess prepalvrents - 36,916 ' 35,435 34,095 32,556 19,004 25,652 (6,904) -21.21% 3551 Spec assess current - 0.000% 3552 Spec assess delinquent - 518 - - - - - - 0.00% 3553 Spec assess penally &int - 154 4,020 - 1,589 - 2,500 - (528) 1,600 (900) -36.00% 3610 Investment income 3,433 218,917 227,863 226,649 225,856 166,740 219,050 (6,806) -3.01% Total revenue Operating expenses (4650): Contractual services 8010 Debt, principal 220,000 225,000 230,000 235,000 235,000 240,000 5,000 8020 Debt, interest 44,423 - 37,300 29,563 21,308 21,308 17,078 (4,230) -19.85% 8030 Paying agent 431 431 431 475 431 475 - 0.00% 0.00% 8040 Continuing disclosure 1,164 266,018 21181 264,912 725 260,719 1,500 258,283 - 256,739 1,500 259,053 - 770 0.30% Total contractual services Net change in fund balance (47,101) (37,049) (34,070) (32,427) (89,999) (40,003) (7,576) 23.36% Fund balance, beginning year 425,089 377,988 340,939 306,869 306,869 274,442 (32,427) -10.57% Fund balance, end of year 377,988 340,939 306,869 274,442 216,870 234,439 (40,003) -14.58% Final payment on 2004 bonds will be made 2-1-15 (5225,000+$8,737.50) 75 CITY OF MOUNDS VIEW, MINNESOTA Capital Project Funds 2014 Budgets Combining Statement of Revenues and Expenditures 76 Park vehicle and Special Street Total Budget Dedication Eguipment Projects Improvement 2014 2013 Revenue: $ - $ - $ - $ 300,000 $ 300,000 $ 300,000 Taxes Franchise fees - - - 253,000 253,000 253,000 Special assessments - - - 20,000 20,000 20,000 Intergovernmental: - - 315,000 315,000 383,000 State - Federal - - - Miscellaneous: 3,000 - 6,000 75,000 84,000 96,500 Investment income Donations - 6,000 - -- - 6,000 6,000 Other Total revenue 9,000 - 6,000 963,000 978,000 1,058,500 Expenditures: General government - 147,500 538,500 - 686,000 316,000 Public safety - 220,000 - 220,000 163,000 Streets and highways - 2,176,000 2,176,000 585,460 Culture and recreation 78,600 - - 78,600 183,500 Total expenditures 78,600 367,500 538,500 2,176,000 3,160,600 1,247,960 Excess (deficiency) of revenue over expenditures (69,600) (367,500) (532,500) (1,213,000) (2,182,600) (189,460) Other financing sources (uses) Operating transfers Bonds issued Transfers in - - - 212,000 - 300,000 512,000 500,000 Transfers out - (153,600) (90,000) - (243,600) (68,736) Total other financing sources (uses) - 58,400 (90,000) 300,000 268,400 431,264 Net change in fund balance (69,600) (309,100) (622,500) (913,000) (1,914,200) 241,804 Fund balance, January 1 239,612 1,604,366 578,029 8,604,920 11,026,927 10,844,506 Fund balance, December 31 $ 170,012 $ 1,295,266 $ (44,471) $ 7,691,920 $ 9,112,727 $11,086,310 76 Park Dedication (Fund 451): Revenues 3610 Investment income 3650 Park donations 3652 Park dedication fees Total revenue Operating expenses Operations (4470): Materials & supplies 1600 Supplies, operating Total materials & supplies Contractual services 3030 Other professional services Total contractual services Capital 7050 Construction �. Total capital outlays Total expenses Net change in fund balance Fund balance, beginning year Fund balance, end of year 2014 Budget Summary -T-D 2010 2011 2012 2013 09-30-13 2014 Change from 2013 Actual Actual Actual Budget Actual Request Poiler Percent 13,353 17,530 4,555 10,000 (1,816) 3,000 (7,000) -70.00% 39,969 4,500 10,000 8,155 - 0.00% - - - 6,000 - 6,000 - 0.00% -43.75% 739 - - - 0.00% 739 - - - 0.00% 615 46,811 258,302 285,175 183,500 7,868 78,600 (104,900) -57.17% 46,811 258,302 285,175 183,500 7,868 78,600 (104,900) -57.17% 47,426 258,302 286,733 183,500 7,868 79,600 (104,900) -57.17% 5,896 (236,272) (272,178) (167,500) (1,529) (69,600) 97,900 -58.45% 909,666 915,562 679,290 407,112 407,112 239,612 (167,500) -41.14% $915,562 $679,290 $407,112 $239,612 $405,583 $170,012 $ (69,600) -29.05% 77 Fund: 451 Park Dedicafion Fund 7050 Conshvctien>$25000 260,000 Revenues Account Description 2011 2012 2013 2014 Descri tion 3610 hwesmrent income 15.000 10,000 10,000 3,000 Estimated interest earnings at 1%. 15,000 10,000 10,000 3,000 3652 Park dedication fees 6,000 6,000 61000 6,000 Developerpayments 6,000 6,000 6,000 6,000 Fund:: 451 Departmdhtr 4470 Es enditures 7050 Conshvctien>$25000 260,000 35,000 - Lambert Park building (construction) 40,000 40,000 - Relocate Lambert ballfield to acconedme reconfig. bid. site. (Carryover) 10,000 10,000 - Hillview hockey rink expansion and grading (Carryover) 4,500 - - Reconstruct irrigation controls at Siteervlery Park 100,000 - - Replace playground equipment -Lambert - - 25,000 Disk golfcoursc improvements at silverview Park - - 20,000 Shelter and grounds improvements Silverview Park - - 10,000 Irrigation improvements Silverview Park - - 5,600 Bike racks, Ranches, Trash containers, Picknick tables, etc (BBC donations) - 3,000 Fumipre replacement Random Park, (BBC donations) - - 15,000 Engineering for tennis court redesign Groveland Park - 100,000 - Replace playground equipment - Silverview Park 13,000 - - PIP- Security lighting Imp. - Greenfield& Groveland Parks 8,000 - - PIP- Replace playground media - City Hall Park - 8,500 - Hillview Park building roof 25,000 25,000 - Park Improvement Program (PIP) 50,000 - Greenfield Park Parking area (with area F street reconstruction) 310,000 235,500 183,500 78,600 78 Vehicle & Equipment (Fund 460): Revenues 10,000 11.11% 3610 Investment income 3972 Transfers in - General fund 3972 Transfers iu - Water Fund 3972 Transfers in - Sewer Fund 3972 Transfers in - Stom Water Fund 72,060 Total revenue Operating expenses Materials & supplies 1600 Supplies, operating Capital 7010 Buildings 7030 Equipment 7040 Vehicles 7050 Construction - Total capital outlays Other 13,319 9900 Transfer out - General Fund 9900 Transfer out - Water Fund 9900 Transfer out - Sewer Fund 9900 Transfer out - Stonn Water Fund Total other Total expenses Net change in fund balance Fund balance, beginning year Fund balance, end of year 2014 Budget Summary Y -T -D 20H) 2011 2012 13 9-30-13 2014 Actual Actal Actual Budge Actual OActual Request DoChange from percent 0.00% 50,000 75,000 75,000 90,000 - 100,000 10,000 11.11% 20,000 58,000 58,000 58,000 - 60,000 2,000 3.45% 36,000 36,000 36,000 36,000 - 36,000 - 0.00% - _ IF ono - 0.00% 0.00% 941 - - - 0.00% - 72,139 90,000 15,406 147,500 147,500 163.89% - 57,048 163,000 77,735 220,000 220,000 134.97% 0.00% - 129,187 253,000 93,141 367,500 367,500 298.86% 13,319 175,142 11,340 23,736 - 81,600 57,864 243.78° - - 289,000 - - 72,060 72,000 #DIV/01 - 300,000 - - - - - 0.00% 40,000 - - - - - 0.00% 13,319 515,142 300,340 23,736 - 153,600 129,864 547.12% 13,319 515,142 430,468 276,736 93,141 521,100 497,364 179.73% 108,681 (330,142) (245,468) (76,736) (93,141) (309,100) (232,364) 302.81% 2,148,031 2,256,712 1,926,570 1,681,102 1,681,102 1,604,366 (76,736) -4.56% 2,256,712 1,926,570 1,681,102 1,604,366 1,587,961 1,295,266 (309,100) -19.27% 79 Revenues Fundi 460 Vehicle&E hi menl Fund Account Descri tion 2011 2012 2013 2014 Descri 60. er 90,000 100,000 From Genal Fund 3961 Transfers in 75,000 75,000 58,000 58,000 58,000 60,000 From Water Fund 36,000 36,000 36,000 36,000 From Sonitnry Sewer Fund 16,000 16,000 16,000 16,000 From Storm Water Fund 185,000 185,000 200,000 212,000 Operations Fund: 460 Department: 4160 Cemtrol Services- - I I computers, software and network hardware reduce from $23,000. 7030 Equipment/ $5000 - 18 000 - Operations touch 460 Department: 4200 Police - Squad mobile computers (2),(Pbt bar, (Police) 7030 Equipment> $5000 - 7,000 (Police) $2,800, light bar $2,000 (Police) 4,800 - -radar Vehicles 11,800 - 29,000 87 060 62,000 2 vehicles $25,000 eacy and set-up $6,000 each (Police) 29,000 87,000 62,000 7040 Fund: 460 Dc 4360 Parlrs 90,000 130,000 O erations takes TCn'I 17705) 7030 Equipment>$5000 Equipment - I7,500 mower for Batving mower for AE81 _ 7,500 - Air compressor(1/2 Parks 1/2 pavement mgt) 6000 - Plow for pick-up (Parks)(Ca"mur@om General Field) 13,500 90,000 147,500 - 36,000 36,000 63,000 Parks -3/4 ton pick-up _ 7040 Vehicles 36,000 36,000 63,000 Fundi 460 Departmenb 4460 Building&Grounds O orations - Replace City Hall entrance lights (Bldg& goods) 7030 Equipment>$5000 4000 q,000 ' Fund'[: 460 Department: 4470Pavement Management _ Operations gline mlention equipment (Snow Ice removal) 7030 Equipment 1$5000 4,000 Air parks 1/2 pavement mgt.) compressm(1/2 11,50. - Boom wok(Streets - pvmt mgQ(Cartyover) 7040 Vehicles - _ 45,000 - - 25,000 Steautmamt 1/2 ton pick-uP 40,000 70,000 Street maim l ton pick-up - 45,000 40,000 95,000 Premiumout 23,000 16,000 81,600 - Various equipment general fund it itale nip. $3,000 I chicle $29,000, radm$1,200, light bar$2,000, g q 9900 30,200 22,894 - 11340 - 5,736 Fire equipment per SBM - Parks Pick-up $36,000, wood chipper $24,000, pick-up plow $6,000 66,000 - 140,000 - - PW plow track 45,000 - - PW boom track 6,000 - - - Plow for pick-up - Water Tower major maintenance(Carryover) 289,000 289,000 - 300,000 - - - Sewer - Vactor 40,000 -- Sturm Water- track(cauyover gain 2007) 72,000 Water -3/4 ton pick-up 964 2,09 300,340 23,736 153,600 80 Special Projects (Fund 480): Revenues 3552 Spec assessmt delinquent 3553 Spec assessnrt penalty & interest 3610 Investment income Total revenue Operating expenses 3030 Other professional services 5130 Repairs; Equipment Total contractual services Capital 7030 Capital equipment 7050 Construction Total capital outlays Other 9900 Transfer out Total other Total expenses Net change in fund balance Fund balance, beginning year Fund balance, end of year 2014 Budget Summary Y -T -D 2010 2011 2012 2013 09-30-13 2014 Change from 2013 Actual Actual Actual Budget Actual Request Dollar Percent 48 68 18 196 256 0.00% 0.00% 7.69% 11,475 29,405 13,305 5,000 1,933 2,000 (3,000) -60.00% - - 3,145 - - - 0.00% 11,475 29,405 16,450 5,000 1,933 2,000 (3,000) -60.00% - 50,673 - 88,000 29,975 90,000 2,000 2.27% 18,830 167,749 245,228 133,000 53,707 446,500 313,500 235.71% 18,830 218,422 245,228 221,000 83,682 536,500 315,500 142.76% - - - 45,000 - 90,000 45,000 100.00% 30,306 247,827 261,678 271,000 85,615 628,500 357,500 131.92% (10,917) (223,280) (252,543) (264,500) (88,410) (622,500) (358,000) 135.35% 1,329,270 1,318,352 1,095,072 842,529 842,529 578,029 (264,500) -31.39% 1,318,352 1,095,072 842,529 578,029 754,119 (44,471) (622,500) -107.69% 81 Fund: 48U: Account !! Special Projects Descri tion 2011 2012 2073 2014 --- ------ Descri tion 3610 Iovestnrentincome 17000 10,000 10,000 6,000 Estimated interest comings at l%. 17,000 1 10,000 110,000 6,000 Fund: d80 De urhrunt:. 4180 Lx enmtares 3030 Other professional services - 10.000 - 10,000 - 5,000 - 2,000 Scanning ofmieofilm to laser fiche IQ000 10,000 5,000 2,000 7030 Capital, equipment > $5000 - 25,000 - - 28,000 - 28,000 - Purchase copiers (3)Main copier, police, comm dee/finance Community center furniture replacement - - 6,000 Card Key Access - City Hall - - 10,000 12,500 Council Chambers choirs/tables(50 chairs@$150, 10 tables @$500) - 3,500 Dias chairs - 10,000 10,000 Video Security improvements for CH and CC (BBC gram of$2,000) 30,000 Unleaded fuel tank, pump, and monitoring equipment 40,000 - City Hall sign 65,000 - - Alternative Power Supply Pogect(City Hall generator for EOC) 90,000 88,000 90,000 7050 Construction $25000 - 13,000 30,000 30,000 13,000 30,000 - 13,000 - - 25,000 - Community center parking lot improvements City lull irrigation and landscape project Edgewood Dn boulevard project(carryover from 2007)(Carryover) 104,000 - 104,000 65,000 100,000 - - Pathway construction program Community center energy improvements (carryover from 09) - 79,500 PW Building Project (schematic design) 20,000 20,000 250,000 20,000 - 200,000 - Pathway rehabilitation program (Silver View Park) Community Center roofmplacement/repair 175,000 - - - City Hal l roof replacement/repair - 12,000 Police parking lot lighting _ _ 30,000 Masonry renovation of CH&CC _ _ - 75,000 CC retro emnmissioning bnprovements(phasc l) 25,000 Cly Rd H sidewalk 342,000 512,000 133,000 446,500 9900 Trarssfer to General Fund 90,000 90,000 45 000 90,000 Transfer to Comm. Cerner Fund - 90,000 90,000 45,000 90,000 82 Street Improvement (Fund.485): Revenues 3101 Property taxes 3180 Franchise fee 3319 Other federal grants 3352 MSA street construction 3550 Spec assessmt prepayment 3610 hhvestment income 3680 Other revenue 3972 Transfer from other funds Total revenue Operating expenses Operations (4470): Contractual services 3030 Otherprofessional services Total contractual services Capital 7050 Construction Total capital outlays Total expenses Net change in fund balance Fund balance, beginning year Fund balance, end of year 2014 Budget Summary 2010 2011 2012 2013 Actual Actual Actual Budget 279,586 264,313 225,581 241,289 40,761 - 425,115 325,787 20,127 24,444 82,329 125,713 25,377 45,090 `I -T -D 09-30-13 2014 Change from 2013 Actual Request Dollen• Percent 278,744 300,000 139,967 300,000 219,581 253,000 160,807 253,000 16,306 315,426 383,000 395,280 315,000 40,229 20,000 21,871 20,000 83,914 80,000 (23,376) 75,000 7,898 - 18,480 - 55 - 0.00% - 0.00% - 0.00% (68,000) -17.75% - 0.00% (5,000) -6.25% 0.00% n 00% 160,683 143,213 551,292 585,460 817,158 2,176,000 1,590,540 271.67% 1,238,193 1,183,423 710,806 750,540 (104,129) (913,000) (1,663,540) -221.65% 4,721,957 5,960,151 7,143,574 7,854,380 7,854,380 8,604,920 750,540 9.56% $5,960,151 $7,143,574 $L854,380 $8,604,920 $7,750,251 $7,691,920 $ (913,000) -10.61% 83 84 Ez edditu�es Fund: 485 De artmentr 4470 1<evenues Fund: 485 Street Ire r-vement 3030 Other professional services - Account Dcscri Ai.. 2011 2012 2013 2014 300.000 Descri tion General tax levy for streets 3101 Property taxes 300.000 300,000 300,000 300,000 300,000 300,000 300,000 2012 Arco E Sue, &Utility project 417,000 _ 249,900 253000 253,000 253,000 Half of the 4% franchase feeon Das&electric utilities 3180 Franchise fee 249,900 253,000 253,000 253,000 - 247,771 2015 Area H Street & Utility project - Federal safety grant for CL, H inte.croon(2013) 3319 Other federal grants 630,000 630,000 350,000 300,000 - - 50,000 630,000 630,000 - - 90,000 3352 MSA Street Construction 383,000 383,000 383,000 315,000 315,000 State aid Ponds 2,176,000 383,000 383,000 383,000 - MNDOT Coop X`i acment (2011 H and Cry 10 intersection project) 3359 Other slate grans 300,000 300,000 - - Ramsey CtyCSAH (2010 H acrd Cty 10 intersection project) 70,000 70,000 - CR l0 Tomback Funds (2010 H mrd Cty 10 intersection project) 125,000 125,000 - 495,000 495,000 20000 Special assessments on private improvements 3550 Special assessments - 20,000 100,000 72,500 80000 75,000 Estimated interest earnings at l%. 3610 loveshnentleconae 100,000 72,500 80,000 75,000 from funds (water 100,000, sewer 160,000, storm 40,000) 3972 Transfer in 300,000 300,000 300,000 300,000 Transfers utility 300,000 300,000 300,000 300,000 84 Ez edditu�es Fund: 485 De artmentr 4470 3030 Other professional services - - 2010 Area B&C Street& Utility project 7050 Construction>$25000 - _ - 2012 Arco E Sue, &Utility project 417,000 _ 778,280 94,805 2013 ArcaF Street &Utility project - 495,460 1,408,424 2014 Area G Street& Utility project - 247,771 2015 Area H Street & Utility project - Mill and or¢rlay(Mustang Drive)(move to TIF 430)(SQ,000 in utility funds) 350,000 300,000 - - 50,000 Other pavement maintenance(parking lots and trails) _ 90,000 375,000 Seal coat project Area A, B, C, D and trails . - 767,000 1,078,280 585,460 2,176,000 84 CITY OF MOUNDS VIEW, MINNESOTA Enterprise Funds 2013 Budgets Combining Statement of Revenues and Expenses Add back: Capital outlays 546,250 Sanitary Street Storm Total Principal on debt Water Sewer Lighting Water 2013 2012 Net assets (deficit), January 1 Operating revenue: 918,805 1,250,976 88,864 265,000 2,523,645 2,375,240 Operating revenues 119,697 $ 3,036,265 $11,265,732 $12,396,912 50,000 50,000 Special assessments 50,000 - - 300 300 Connection charges - 300 1,000 _ - _ - 1,000 4,000 Other income 968,805 1,252,276 88,864 265,000 2,574,945 2,429,540 Total operating revenue Operating expenses: 330,870 317,394 3,902 94,403 746,569 700,616 Personal services 71,870 36,720 1,000 25,100 134,690 120,786 Supplies 194,668 115,808 3,900 68,105 382,481 304,253 Contractual services 102,000 - 2,100 83,000 - 187,100 162,100 Electricity & gas - 822,568 - - 822,568 760,913 Disposal charges 15,000 15,000 - _ 30,000 30,000 Contingency 240,000 167,000 - 32,000 439,000 432,000 Depreciation 546,250 264,750 - 129,250 940,250 1,430,400 Capital outlays 1,500,658 1,741,340 91,802 348,858 3,682,658 3,941,068 Total operating expenses Net operating income (loss) X31,853 ( ) 489, 064 ( ) (938 ) 2,, (83858 ) (1,107,713 ) ( 1511,528 Non-operating revenue (expenses): 4,000 30,000 1,300 22,000 57,300 100,250 ... Investment income _ _ - (215,000) Principal payment on debt - - (11,705) Interest expense (1,200) - _ _ (1,200) (1,975) Bond fees/discounts 2,800 30,000 1,300 22,000 56,100 (128,430) Total non-operating Transfers _ _ _ 289,000 Transfers in (214,393) (230,962) 2 462 ( ) 98,168 ( ) 545,985 ( ) 536,293 ( ) Transfers out Revenues over (under) expenditures (743,446) (690,026) (4,100) (160,026) (1,597,598) (1,887,251) Add back: Capital outlays 546,250 264,750 _ 129,250 940,250 1,430,400 215,000 Principal on debt (197,196) (425,276) (4,100) (30,776) (657,348) (241,851) Net income (loss) Net assets (deficit), January 1 4,144,382 4,587,861 123,797 3,067,041 11,923,080 12,638,763 Net assets (deficit), December 31 $ 3,947,186 $ 4,162,585 $ 119,697 $ 3,036,265 $11,265,732 $12,396,912 85 Water (Fund 700): Revenues 3424 Meter charge 3426 Reimbursed staff time 3551 Spec assessments -current 3552 Spec assessments -delinquent 3553 Spec assess. -penalty & interest 3610 Investment income 3631 Water tower space rental 3680 Other revenues 3710 Water sales 3712 Utility credits 3714 Water service fee 3715 Utility connections 3716 Penalties 3913 Meter sales WAC/SWM charges 3972 Transfers - Vehicle&Equip Total revenue Operating expenses Billing Services (4820): Personnel services 0100 Salaries, regular 0300 Social security 0321 PERA 0400 Group insurance 0500 Workers compensation 0990 Severance Total personnel services Materials & supplies 1600 Supplies, operating Total materials & supplies Contractual services 3030 Other professional services 3300 Postage 3430 Printing 3630 Training 5130 Repairs, equipment Total contractual services Debt Service: 8010 Principal 8020 Interest 8030 Paying agent fees 8040 Continuing disclosure Total capital outlays Miscellaneous: 9800 Loss on disposal of asset 9900 Transfers out to General Fund 9900 Transfers out to Vehicle Fund Total capital outlays Total Billing 2014 Budget Summary 2010 2011 2012 2013 Y -T -D 2014 Chan e_ fig om 2013 Actual Aduai &t2BI Budget 07/31/12 Reeuesf Dollar Percent - (6) (4) - _ _ - 0.00% 40,963 41,234 _ _ 100 - - 0.00% 59,806 71,371 64,167 50,000 30,883 50,000 - 0.00% 17,264 8,799 2,721 - 3,383 - - 0.00% 1,059 1,807 2,904 - 698 - - 0.00% 20,946 23,536 3,838 12,000 (1,983) 4,000 (8,000) -66.67% 62,539 - - - - - - 0.00% 7,214 9,929 2,916 2,000 4,184 2,000 - 0.00% 676,858 680,647 806,698 766,534 462,199 847,805 81,271 10.60% - _ 50 _ - 0.00% 52,092 52,258 52,562 51,500 40,465 68,000 16,500 32.04% 420 1,635 1,625 1,000 2,075 1,000 - 0.00% 7,119 7,903 6,837 - 8,944 - - 0.00% 4,090 3,859 1,806 - 1,773 - - 0.00% 500 500 1,500 - 2,500 - - 0.00% _ - 289.000 - - - 0.00% 33,133 2,369 2,282 2,983 196 33,152 21404 2,379 3,103 196 37,472 2,653 2,631 3,609 216 37,060 2,836 2,687 5,673 250 26,761 1,969 1,885 2,776 234 38,585 2,953 2,797 6,246 241 1,525 117 110 573 (9) 4.11% 4.13% 4.09°% 10.10% -3.60% 0.00% 40,963 41,234 46,581 48,506 33,625 50,822 2,316 4.77% 68 50 - 50 - 0.00% 68 50 50 0.00% 6,476 2,996 980 79 3,063 13,594 6,986 3,017 1,048 - 3,345 14,396 7,120 3,727 802 - 3,513 15 162 8,434 3,330 900 250 3,673 16,587 6,901 1,662 881 - 3,693 13,137 8,177 3,596 900 1,500 3,875 18,048 (257) 266 - 1,250 202 1,461 -3.05% 7.99% 0.00% 500.00% 5.50% 8.81% 205,000 22,837 431 ..-. - 15,938 431 .. .,. 215,000 8,650 431 "I 230,000 4,025 475 IInn 230,000 4,025 - _ - - - 1 200 (230,000) (4,025) (475) (1.000) -100.00% -100.00% -100.00% -45.45% 153 - - - - - 0.00% 61,655 63,505 65,410 65,410 - 69,393 3,983 6.09% Inon 9n<ot 365,644 195,906 409,959 425,253 280,787 199,513 (225,740) -53.08% 86 Fnnl: 700 De ectmcat: 4820'. Descri fion Supplies, operating 2011. 50 2072 50 -LO ]3 50 2014 50 Description Utility 6illingsupplics - Account 1600 50 50 50 50 3030 Other professional services 6,615 800 400 6,705 800 400 375 6,840 800 400 394 6,977 800 400 - 22.5% ofaudif fee Inserting &mailing bills Legalservices 50% Water) Arnmal mainteonce(ureter reading sofiaare)(50%sewer, Postage 7,815 2,816 440 8,280 2,816 440 8,434 2,880 450 8,177 31136 46-?ALate 3200 bills X $0.49 postage X 4 billings X 1/2 cost notices: 500 bills X $0.46 postage X 4 billings X 12 cost 3300 3,256 3,256 3,330 31596 3430 Printing 450 450 450 450 450 450 450 450 Utility bills (1/2 cost) Envelopes 900 250 250 900 250 250 900 250 250 900 1,500 1,500 Training etc. INCODE hainin Seminars on new regulations, software updates, 9 Defer INCODE Training to future year$1,250 3630 5130 Repairs, equipment 3,029 303 3,180 318 3,339 334 3,506 369 INCODE software support (30%) Handludd interface support for new meter renders(50%water 50% sewer) 3,332 3,498 3,673 3,875 _ -- 8030 8020 Principal Interest 210,000 215,000 230,000 - Principal due on bonds Interest due on 2002 A Bonds 210,000 215,000 230,000 18,825 11 705 4,025 - 18,825 11,705 4,025 - 8030 Paying agent fees Continuing Disclosure Transfers out 475 475 475 - Paying agent fees on bond issues Annual debt disclosure regnircmenfs and Ramsey comity sp. Assmt. Pees Transfer to General Fund for adrninistralive merbead costs Transfer to Vehicle & Equipment Pond to fund future purchases 475 475 475 2150 L500 2,200 - 1,200 6040 2,150 1500 2,200 63,505 65,410 67,372 57,000 58 000 58,000 1,200 69,393 60,000 9900 120,SOS 123,410 125,372 129,393 aw no 149691 87 Water (Fund 700): 2014 Budget Summary _ _ 36,000 2010 2011 2012 2013 Y -T -D 2014 Change from 2013 Actual Actual Actual Budget 07/31/12 Reg uesh Dollar Percent Water (Fund 700): _ _ _ 36,000 - 111,250 75,250 209.03% Infrastructure & Equip Maintenance (4823): _ - 250,000 43,056 435,000 185,000 74.00% 7050 prat ion De 7950 Depreciation Personnel services 0100 Salaries, regular 165,318 173,564 178,690 175,954 106,917 180,443 4,489 2.55% 0110 Salaries, overtime 7,360 6,662 5,947 9,275 8,512 9,462 187 2.02% 0.00% 0150 Salaries, part-time 13,449 14,486 13,284 8,408 13,330 18,475 15,584 - 8,163 18,475 15,942 - 358 2.30° 0300 Social security 13,028 11,990 12,761 12,457 13,710 8,280 14,052 342 2.49% 0321 PERA 28,231 28,791 28,828 31,592 16,797 34,857 3,265 10.33% 0400 Group insurance 5,760 5,445 5,459 6,431 6,020 6,817 386 6.00% 0500 Workers compensation Total personnel services 245,136 254,993 253,119 271,021 154,689 280,048 9,027 3.33% Materials 1210 & supplies Supplies, bldg & gmds 1,210 1,443 1,494 3,800 890 3,800 - 0.00% 1220 Supplies, vehicles 442 1,091 1,434 800 1,183 1,000 200 25.00% 1230 Supplies, equipment 1,181 8,851 3,898 4,325 2,108 7,425 3,100 71.68% 0.00% 1240 Supplies, streets 1,652 1,602 4,825 2,170 31000 14,000 8,735 9,837 3,000 7,000 - (7,000) -50.00% 1250 Supplies, utilities 10,163 12,602 200 - 200 - 0.00% 1260 Supplies, traffic control - 3,307 - 2,845 4,562 41300 3,604 4,800 500 11.63% 1600 Supplies, operating 5,635 4,785 6,034 51850 5,935 5,875 25 0.43% 1700 Motor fuels 1,043 1,496 1,460 1,475 681 1,475 - 0.00% 2400 2410 Uniforms Mats & towels 1,266 1 677 1,657 1,620 455 1,620 - 0.00% Total materials & supplies 25,899 36,392 27,534 39 370 33,428 36,195 (3,175) -8.06% Contractual 3030 services Other professional services 4,824 3,938 9,548 7,580 2,217 61130 (1,450) -19.13% 3100 Communications -telephone 2,211 2,386 2,277 2,060 1,793 2,060 - 0.00% 0.00% 3200 Water & wastewater charges 7,846 8,226 12,740 7,200 81500 875 5,577 7,200 7,000 - (1,500) -17.65% 3220 Natural gas 6,292 7,455 189 5,999 214 440 178 470 30 6.82% 3610 Memberships 265 844 2,600 4,489 21740 1,618 4,000 1,260 45.99% 3630 4010 Training Equipment rental 1,927 5,123 2,672 41000 2,672 4,000 - 0.00% 4800 Insurance 8,290 9,940 18,165 - 10,230 - 7,023 248 10,230 11,000 - 11,000 0.00% #DIV/01 5110 Repairs, bldgs & gmds - - - - - 1,500 1,500 4DIV/01 5120 Repairs, vehicles - 13,430 - 3,249 7,118 11,100 3,160 6,100 (5,000) -45.05% 5130 Repairs, equipment 18,219 35,096 7,198 14,000 11,249 10,000 (4,000) -28.57% 5140 5150 Repairs, streets Repairs, utilities 7,468 592 1,530 5,000 747 17,500 12,500 250.0000/ 5155 Water service repair 32,654 65,267 59,509 50,000 103,380 65,000 15,000 30.00% 5160 Repairs, system maintenance 5,107 9,955 9,954 30,121 1,155 3,500 (26,621) -88.38% 1.78% Total contractual services 109,377 154,016 141,413 152,971 141,892 155,690 2,719 Capital outlays _ _ _ 36,000 - 111,250 75,250 209.03% 7030 Equipment _ - 250,000 43,056 435,000 185,000 74.00% 7050 prat ion De 7950 Depreciation - 229,199 213,184 220,231 240,000 - 240,000 - 0.00% Total capital outlays 229,199 213,184 220,231 526,000 43 056 786,250 260,250 49.48% Miscellaneous: - - 15,000 - 15,000 - 0.00% 9100 Contingency 9900 Transfer to Street Fund - 100,000 100,000 100,000 100,000 - 85,000 (15,000) -15.00% Total miscellaneous 100,000 100,000 100,000 115,000 - 100,000 (15,000) -13.04% Total infrastructure & equip maint 709,611 758,585 742,297 1,104,362 373,065 1,358,183 253,821 22.98% 88 Fund: 700 De artmenF. 4823 - 400 400 400 Gloves, masks, & ra s --- t Descrifon 2011 2012 Film, first aid supplies,g &batteries Location flags& point (moved from account 1250) 2014 DescriatienAecount 100 Mops,1210 buckets, brooms100 Supplies, Bldgs&growrJs 200 1000 6000 600 Light tubes&ballasts200 250 250 600 2000 1000 200 Paper products200 1,000 Additional& replacement hand tools 2,700 2000 4,300 200 Paint, thi�ma,&bmshes2,500 Diesel Poet - 150 gallons Q $4.50 & tubs 375 2,5000 200 1,000 Black dirt & sod/seed, landscaping materials 1,570 200 I - 500 5000 5200 500 Mise. cleaners for well houses & %ofshop 80 .,,� nn 400 4000 SOO MHz license fee (33%)(5 radios n $4.48 per month) 400 Fertilizer/seed/weed control500 5000 500 Irrigation parts300 3000 300 Goose rcpellanl5,300 IBI&s, 5,3000 3,8001220 300 Air, oil, fuel,& transmission filterstoo Supplies, vehicles 200 2000 1000 100 Fluids100 1000 100 Batteries50 500 50 Paint sealant150 150O 150 Tune ups200 90000 300 Mise repairs800 80000 1,0001230 Supplies, equipment< 55000 100 10000 10000 100 too Tune ups100 Grounds laintenmwe equipment100 10000 100 Blades, suction hoses, filter screens 168 168 175 175 Hydraulic fluid: 35 gallons © $4.80 / gallon 200 200 200 200 Solvents &cleaning fluids dctmmidifier parts (moved from 1250) 150 150 2,100 200 2,100 200 1,500 Air compressor& Chemical equipment parts(flumide pumps)(moved from 1250) 2,100 1,100 4,800 Fluoride tank replacement (3 tanks every 3 years) 150 150 250 250 Air, it, file], & trans filters 31068 5000 31068 5,000 4,325 3.000 7,425 3,000 Aspholoccucrete/sod/seed£or patching minor street, club, drive 1240 Supplies, streets 5,000 5,000 3,000 3,000 2,500 5,000 - - Meter batteries (200 Q$25) 1250 Supplies, utilities S00 500 500 Paint& sandblasting materials for hydrants 500 500 500 S00 500 Copper, steel & PVC pipe 1,500 1,500 1,500 1,500 Valve box risers, main repair clamps 1,000 1,500 1,000 1,500 1,000 1,500 1,000 1,500 2,000 Hydrant markers Hydrantrepanparts&used hydrants Meter supplies, etc. (move from account 1600) - 2,000 2,000 2,000 2,000 - Motorized gate valve wrench -1 500 - Motorized hydrant wrench - 1,500 - Hydrant cul-offtmd crating - 400 - 400 400 400 Gloves, masks, & ra s 650 650 650 650 2,000 Film, first aid supplies,g &batteries Location flags& point (moved from account 1250) 200 1,500 1,500 1,500 200 200 250 250 250 250 Clemongsupplics Gopher Ooe c locates P 1000 1000 1000 1,000 Additional& replacement hand tools 2,700 4,300 4,300 4,300 450 4,800 675 Diesel Poet - 150 gallons Q $4.50 & tubs 375 450 200 200 - Propane: 50 gallons Q $4 1,570 200 I - no 5 700 5200 Unleaded fuel: 1,300 gallons Q $4.00 contract 3,000 - 3,000 - Water system leak survey (every 2 years, 2015) 250 250 Mater tower evaluation 200 200 200 250 Fire sprinkler inspections/testing 200 200 extinguisherpa rvn-c (10 © $20) 350 2,750 2,750 2,750 2 290 Gopher Ooe c locates P 5 000 2 500 1.000 2500 Areview/GIS base map consulting 2,700 5,830 7,580 6,130 400 400 400 400 Service & repair 1,200 1,570 1,570 1,570 Cellular phone service (18.5% of $3,500) - - On call pager(hal fwater/half sewer) 80 .,,� nn - 90 90 SOO MHz license fee (33%)(5 radios n $4.48 per month) 89 Eriuiomant Maintenance _ Fund: 700' Dc artmcnh, 4823 - Account Deseri tion 2011 2012 2013 2014 Dcscri 7,000 Healing tion _ Nal 3220 Natural gas 12,000 10,000 8,500 12,000 10,000 8,500 7,000 _ 113 150 100 150 inn 180 American 100 MN Public Rro... 7socia0on (AP VA)(25%of$710) Rural Water Association (50%) 3610 Menrbersbips 100 80 80 80 MN Safety Council (19% of $405) 80 50 Subwbwr Utility Superintendent Association (SUSA)(50% of $100) 60 50 60 50 60 60 Pressunud vessel license 353 440 440 470 250 250 250 250 - Computer traininghvebmsm. Confined space safety seminar 3630 Training 200 - - 1,200 - 1,200 Trench safety training (on -site)(not annual) 120 110 110 110 Hearing tesYUK(2.15 FTE ° $50) 50 - License renewal 60 60 60 60 820 Maintenance Expo Water operator class/exam/ceeificate ($205 per person) 800 920 g20 200 200 200 200 Misc. training seminars 390 390 390 Equipment operator training 200 200 200 200 MRWAwmkshops 150 150 150 MN Public Works Assoc workshop 150 560 560 560 560 Tuition reimbursement 60 - 60 Work zone safety seminar(evety 3 years) 2,650 3,940 2,740 4,000 Rental, equipment 3,500 600 3,500 600 3,500 300 3,500 300 Skid steer -upgrade Barricades&signs 4010 400 400 200 200 Tools& equipment 4,500 4,500 4,000 4,000 10230 10,230 10.230 10230 Share ofp,opcayJiability insurance 4800 Insurance 10,230 10,230 10,230 10,230 _ - 5,000 Door &lock repairs 5110 Aepairs, buildings &gowrds _ - 2,000 Roof&wall repairs _ - 3,000 ElecMcal& mechanical repairs _ 1 000 Site repairs (pavement, fence, irrigation, etc_.) 11,000 - - 1,500 Utility truck repairs 5120 Repairs, vehicles ,500 100 - Chemical pump repairs 5130 Repairs,1,000 equipment 2,500 1,500 Well and water treatment plant repairs 1,500 Miscellaneous repairs (Backhoe, Skid sleet) 1,000 1,000 1,500 _ 3,000 Backhoe tires - Mater and valve repairs - 5,500 - l0" gale valve repair (well #3) 150 150 100 100 Radio repairs Repairs, streets 2,150 10000 10,000 1 250 10000 10,000 9,600 14,000 14,000 6,100 10,000 Contractor repairs to streets after water main breaks 10,000 5140 Repairs, utilities 800 800 1,000 - - RTU panel repairs - Electrical modifications & repairs 5150 1,000 _ 5,000 Fire hydrant repairs _ 5,000 Gat. valve repairs 5,000 7,500 Water.. n repairs 1,800 1,800 5,000 17,500 Water service repairs 50,000 50,000 50,000 50,000 Coutractor repairs to residential water services. 15 000 Pavement & curb repairs 5155 50 000 50,000 50,000 65,000 System maintenance 13,000 2,000 12,500 2,500 10,000 3,500 - Building repairs (moved to 5110) 3,500 Water system maintenance & repair items 5160 7,500 - Well 94 perimeter fencing 15,000 15,000 21,000 3,500 Capital, equipment $5000 8,000 8,000 17,000 10,000 GPS Lot afing Equipment (Sewer 5,000)(canyorer from 20 10) 7030 5,000 10,500 l0 500 IO,S00 - Plate compactor for backhoe 8,500 8,500 14,000 Trench box SCADA System(33%)(total cost $8,250) 5,000 - 2,750 Electric rain gauges 19,000 - 7,500 Chemical feed egmlament 3,200 - - Dol umidifier(well 96) - 1,200 - - Laptop and mounting bracket for infield use ofrecmd drawings - 5,000 Air Compressor(well #5) _ - 72,000 3/4 ton pick-up 1,800 - Hydrant diffuser 28,500 52,200 36,000 111,250 800,000 70,000 - - Water towcrreluoililation 2011-$800,000 7050 Cmstruction>$25000 - Well#2 motor top] ... ment(carryover from 20 10) 75,000 - - - Well #L2.3 building repairs (int. and esterior repairs)(carryover from 10, 11) 22,700 22,700 2501,1000 350,000 Resonoir& booster station building and roof rep.i.(canyover from 10, ll) 250,000 250,000 - Roofreplacement well 91 65,000 50,000 - - 25,000 Security cameras &card key access _ 75,000 - 60,000 Well pump rehabilitation project (well no. 6) 1,212,700 467,700 250,000 1 435,000-- a - 2014 Budget Summary 2010 2011 2012 2013 Y-T-D 2014 Cla gerrom 2013 cruor Aet_na1 Actual Budget 07/31/12 Reuuest Dollar Percenh c Water (Fund 700): Water Production (4825): 0 Personnel services 842 - 286 _ - 0.00% 0100 Salaries, regular - _ 61 21 - - 0.00% 0300 Social security - 60 _ 20 _ - 0.00% 0321 PERA 104 27 - 0.00% 0400 Group insurance - _ 1067 - 354 - 0.00% Total personnel services - 0 Materials & supplies 31,982 24,570 32,574 32,778 19,481 35,175 2,397 7.31% 1600 Supplies, operating 250 - 450 200 80.00% 1700 Motor fuels 552 32,534 - 24,570 - 32,574 33,028 19,481 35,625 2,597 7.8 0 Total materials & supplies Contractual services 11,517 22,889 27,291 30,205 16,725 27,930 (2,275) -7.53% 3030 Other professional services 76,248 82,096 93,188 80,000 70,956 95,000 15,000 18.75% 3210 Electricity 87,765 104,985 120,479 1ff 87,681 122,930 12,725 11.55% Total contractual services 120,299 129,555 154,120 143,233 107,516 158,555 15,322 10.70% Total water production 1,195,554 1,084,046 1,306,376 1,672,848 761,368 1,716,251 43,403 2.59% Total expenditures Revenues over (under) expenditures (285,647) (221,808) (69,806) (789,814) (206,097) (743,446) 46,368 -5.87% Add back _ - 286,000 43,056 546,250 260,250 91.00% capital outlays- _ 205,000 (230,000) -100.00% principal payment on debt (80,647) (221,808) 145,194 (273,814) 66,959 (197,196) 76,618 -27.98% Change in net assets 4,575,457 4494810 4,273,002 4 418196 4,418,196 4144382 (273,814) -6.20% Net Assets, beginning year $ 4,494,810 $ 4,273,002 $ 4,418,196 $ 4,144,382 $ 4,485,155 $ 3,947,186 $ (197,196) -4.76% Net Assets, end ofyear 91 Fdudi 700 7950 De ar[menf: 4826 Depreciation Contingency 225,000 240,000 240,000 240,000 Estimated depreciation Contingency 225,000 240,000 240,000 15,000 15,000 15,000 240,000 15,000 9t00 15,000 15,000 15,000 15,000 9900 Transfers out 100,000 100,000 100,000 85,000 Water system upgrades in conjunction with major roadway progrmn 100,000 100,000 100,000 85,000 1,749?11 r,wa,aa� Fund: 700 De unman! 4825 Water Production Account Descri tion 2011 2012 2013 2014 Descri Hon 1600 Supplies, operating 550 800 3,950 8,000 8,438 6,600 3,190 550 800 3,950 8,000 8,438 6,600 3,190 550 800 3,950 8,000 8,438 6,600 3,190 550 800 4,125 8,800 9,350 7,400 3,300 Computer supplies Tcstingreagcnts Sulfurdioxide: 25 1509cylindersa $1.10perpound Chlorine: 8-I ton cylinders @.55 per pound 75 - 1501! cylinders @ $.83 Hydrofluosilic acid: 20,000 pounds @$0.37 R-999 Buffer solution 2- 55 gal drums @$30 per gal. 850 400 - 850 400 850 400 850 - Send separator Water conservation program implementation 32,778 32,778 32,778 35,175 1700 Motorfuels&labs 200 250 2,250 200 250 2,700 200 250 1,800 200 250 - Turbine& electric motor oil Oil for generators Diesel fuel for primary generator: 400 gallons @ $4.50 2,700 3,150 2,250 450 3030 Other professional services 960 800 960 800 960 800 960 800 Bacteria tests (MIV 12 months) Compmermaintenance 9,000 7,500 300 1,120 600 1,000 7,500 300 1,120 600 1,000 7,500 300 1,120 600 1,000 10,000 300 1,120 600 Consumer confidence report DNR water permit fee(annaal surcharge) Emergency Response Commission fees Full scan tests -4@$280 Minimum comminution level (MCL)tests 1,000 800 150 15.000 1,000 800 825 300 15000 1,000 800 825 300 IS,,,o 1,000 800 1,050 300 10,000 Radon tests Random sample tests MCES discharge permits (3'$350) MNDPS- EPCRA prognm($1o0R4TP) Well head protection plan(req, by Dept. of Health) 37,230 30,205 30,205 27,930 -?3210 Electricity 77,W0 77,000 80,000 95,000 Electricity for wells, tower & reservoir 77,000 77,000 80 000 95,000 3630 Training 200 200 - General training 200 200 2,261,977 1,547,220 1,346,662 1,385,381 51.42% -31.60% -12.96% 2.88% 92 2014 Budget Summary 2010 2011 2012 2013 Y -T -D 2014 Change from 2013 etual Agf Actual Budg 07/31112 Request Dollen• Pereent Sanitary Sewer (Fund 730) Revenues_ - - 0.00% 3426 Reimbursed staff time - 85 - 167,612 _ 745 178,773 - 0.00% 3551 Spec. Assessments 5,749 47,990 1,848 59,917 502 31,367 45,000 (9,412) 30,000 (15,000) -33.33% 3610 Investment income 150 Salaries, part-time 750 - - 11,100 14,241 - 0.00% 3680 Other revenues 9,637 170 !0,363 8,018 12,808 11,404 12,000 12,210 - 0.00% 3716 Penalties 3720 Utility sales 1,153,260 1,167,808 1,182,806 1,307,099 921,449 1,250,976 (56,123) -4.29% -75.00% 3721 SAC charges (2,157) 268 (464) 4,000 2,995 750 1,000 300 (3,000) 0.00% 3725 Utility corrections 420 775 350 300 819 Workers compensation _ 0.000/. 3726 Penalties alinterest - 824 545 - 6.84% - 0.00% 3911 Gain on sale of assets - 30,204 - - _ 0.000A 3972 Transfers from Vehicle Fund - 1,214,899 300,000 1,572,262 - 1,223,874 - 1,356,399 - 929,346 1,282,276 (74,123) -5.46% Total revenue Operating expenses Billing Services (4820): Personnel services 0100 Salaries, regular 33,133 33,152 37,472 37,060 26,761 38,585 1,525 4.11% 4.13% 0300 Social security 2,369 2,403 2,653 2,836 1,969 1,885 2,953 2,797 117 110 4.09% 0321 PERA 2,282 2,983 2,379 3,105 2,630 3,609 2,687 5,673 2,776 6,246 573 10.10% 0400 Group insurance 196 196 216 250 234 241 (9) -3.60% 0500 Workers compensation 40,963 41,235 46,580 48,506 33,625 50,822 2,316 4.77% Total personnel services Materials & supplies 50 - 50 - 0.00% 1600 Supplies, operating - 57 50 90 _ 0.00% Total materials & supplies 57 Contractual services 6,476 6,986 7,120 8,040 6,901 8,177 137 1.70% 3030 Other professional services 2,996 3,017 3,727 3,330 1,661 3,596 266 7.99% 3300 Postage 980 1,048 802 900 801 900 0.00% 3430 Printing 250 - 1,500 1,250 500.00% 3630 Training 310 3,071 - 3,345 - 3,513 3,673 3,693 3,875 202 5.500. 5130 Repairs, equipment 13,833 14,396 15,162 16,193 13,056 18,048 1,855 1L46% Total contractual services Miscellaneous: 9900 Transfers out to General Fund 48,833 50,298 51,807 53,361 - 54,962 1,601 3.00% 0.00% 9900 Transfers out to Vehicle Fund 36,00036,000 36,000 36,000 - 36,000 90,962 - 1,601 1.79% Total miscellaneous 84,833 86,298 87,807 89,361 - Total Billing 139,629 141,986 149,549 154,110 46,681 159,882 5,772 3.75% Infrastructure & Equip Maintenance (4823): Personnel 100 services Salaries, regular 159,201 157,397 165,270 167,612 118,493 178,773 11,161 6.660A 110 Salaries, overtime 5,814 7,552 5,852 7,439 6,041 9,365 7,889 11,100 450 - 6.05% 0.00% 150 Salaries, part-time 10,071 91369 12,207 8,885 12,857 11,100 14,241 9,669 15,130 889 6.24°% 300 Social security 12,808 11,404 11,489 12,210 12,973 8,977 13,816 843 6.50% 321 PERA 22,718 24,423 26,151 30,350 20,401 33,453 3,103 10.220/. 400 Group insurance 5,238 4'91'4954 5,780 5,413 6,411 631 10.92% 500 Workers compensation 227,374 236,179 249,495 t78,3S9 266,572 17,077 6.84% Total personnel services 227,254 93 bond. 730 Account 1600 De artmenh 4820 Description Supplies, operating 2011 50 2012 50 2013 50 2014 50 """""'- Description Utility billing supplies 50 50 50 50 3030 Other professional services 825 6,615 825 375 6,705 825 375 6,840 825 375 6,977 Inserting & mailing bills Annual maintenance(mcterreading softwam)(50%seweq 50%Water) 22.5%of.mlit fee 7,440 7,905 8,040 8,177 3300 Postage 2,816 440 2,816 440 2,880 450 3,136 460 3200 bills X$0.49 postage X 4 bi11ingsX l/2 cost Late notices: 500 bills X$0.45 postage X 4 billings X 1/2 cost 3,256 3,256 3,330 3,596 3430 Printing 450 450 450 450 450 450 450 450 Envelopes Utility bills (1/2 cost) 900 900 900 900 3630 Training 250 250 250 1,500 Seminars on new regulations, software updates, etc. INCODE training (new) Defer INCODE training to a fidanc ear $1,250 250 250 250 1,500 5130 Repairs, equipment 3,029 303318 3,180 3,339 334 3,506 369 lncode software support (30%) Handheld interface support for new meter maders(50%water 50% sewer) 3,332 3,498 3,673 3,875 9900 Transfers out 50,298 36,000 51,807 36,000 53,361 36,000 54,962 36,000 Transfer to General Fund for admin costs ITransficr to Vehicle & Equipment Fund for vehicle use 86,298 1 87,807 1 89,361 90,962 101,526 103,666 105,604 109,060 94 Z014 Budget Summary 2010 2011 2012 2013 S,' -T -D 2014 Change from 2013 Actnal Aetna! dual Budget 0731/12 Re nest Dollar Percent Sanitary Sewer (Fund 730): 1,194 4,746 1,824 5,350 966 5,950 600 11.21% Materials & supplies- professional Communications - telephone 28 - 200 - 1,183 - 0.00% 1210 Supplies, bldg & grids 49 781 1,948 2,635 1,575 240 2,775 1,200 76.19% 1220 Supplies, vehicles 2,484 1,685 6,580 4,750 3,792 8,250 3,500 73.68% 1230 Supplies, equipment - 5,320 - 3,000 - 3,000 - 0.00° 1240 Supplies, streets 1,452 11 1,541 4,450 174 3,350 (1,100) -24.72% 1250 Supplies, utilities - 500 - 300 - 300 - 0.00% 1260 Supplies, traffic control - 2,367 - 2,526 9,045 6,300 6,927 7,200 900 14.29% 1600 Supplies, operating - 6,577 6,560 8,158 8,500 3,314 8,500 5150 0.00% 1700 Motor fuels 2400 Uniforms 1,010 1,861 1,360 1,475 765 1,475 - 0.00% 2410 Mats & towels 11295 1,677 1,657 1,620 32,170 455 15,667 1,620 36,670 - 4,500 0.00% 13.99% Total materials & supplies 16,015 21,616 30,976 795,767 911,847 758,499 922,428 10,581 Contractual services 3030 Other services 1,194 4,746 1,824 5,350 966 5,950 600 11.21% 3100 professional Communications - telephone 1,407 1,641 1,554 1,660 1,183 1,660 - 0.00% 0.00% 3200 Water& sewer 2,593 2,620 3,102 1,845 2,600 2,100 2,480 1,477 2,600 2,100 - - 0.00% 3210 3230 Electricity Wastewater disposal -MCES 2,019 776,845 2,494 776,066 760,913 816,267 680,222 822,568 6,301 0.77% 3610 Memberships 64 756 - 965 3,054 230 4,590 - 2,420 230 4,770 - I80 0.00% 3.92% 3630 Training (425,276) (99,053) 30.360/. 1,000 - 500 (500) -50.00% 4010 Equipment rental - 5,605 - 5,544 4,647 7,300 7,825 7,300 $4,587,861 0.00% 4800 5130 Insurance Repairs, equipment 3,660 6,133 10,563 8,750 398 8,750 - 0.00% 0.00% 5150 Repairs, utilities - 40,886 265 2,500 4,065 2,500 - 0.00% 5155 Utility service repairs - 15,443 9,934 6,850 1,150 - 59,500 53,846 3,617 63,500 4,000 6.7200/ 5160 Repairs, maintenance Total contractual services 6,590 800,733 866,472 795,767 911,847 758,499 922,428 10,581 1.16% Capital outlays - - 30,000 - 14,750 (15,250) -50.83% 7030 Equipment - - - 125,000 - 250,000 125,000 100.00% 7050 7950 Construction Depreciation 156,758 161,512 165,698 160,000 - 167,000 431,750 7,000 116,750 4.38% 37.06% Total capital outlays 156,758 161,512 165,698 315,000 Miscellaneous: 15,0.00% - 15,000 - 0.00 9100 9900 Contingency Transfer to Street fund - 160,000 160,000 160,000 160,000 140,000 (20,000) -12.50% Total miscellaneous 160 000 160 000 160 000 175 000 - 155 000 (20 000) -11.43% Total infrastructure & equip maint 1,360,760 1,436,974 1,388,620 1,683,512 952,525 1,812,420 128,908 7.660/6 Total expenditures 1,500,389 1,578,960 1,538,169 1,837,622 999,206 1,972,302 134,680 7.33% Revenues over (under) expenditures (285,490) (6,698) (314,295) (481,223) (69,860) (690,026) (208,803) 43.39% Add back - - 155,000 264,750 109,750 70.81% capital outlays Change in net assets (285,490) (6,698) (314,295) (326,223) (69,860) (425,276) (99,053) 30.360/. Net Assets, beginning of year 5,520,567 5,235,077 5,228,379 4,914,084 4,914,084 4,587,861 (326,223) -6.640/. Net Asset, end of year $5,228,379 $4,914,084 $4,587,861 $4,844,224 $4,162,585 $4,162,585 $ (524,329) -11.43% 95 rum Account Descrirhm 2011 2012 2013 2014 Description 1210 Supplies, bldgs& grounds 100 100 100 100 700 100 100 100 Paint, bulbs, fuses, etc Seed, dirt, sod, etc 200 200 200 200 -220 Supplies,vehicles 75 75 75 75 Air, oil, fuel& transmission filters 775 775 775 775 Fluids 125 125 125 125 Repair& replacement parts 300 600 600 600 Tires & batteries 1,200 Back-up carnes for televising van 1,275 1,575 1,575 2,775 7230 Supplies, equipment < $5000 650 500 650 500 650 500 650 500 Tune up parts Hydraulic fluids&hoses 200 200 200 200 Cutting edges(skid loader) 300 300 300 300 Misc. replacement & repair parts 300 300 300 300 Light equip mise replacement & repair parts 1,000 1,000 1,000 1,500 Camera track and parts 300 300 300 300 Minorrepairs - - - 500 Replace gas defeerion monitor 1,500 4,000 Cleaning nozzle for vaster 3,250 3,250 4,750 8,250 1240 Supplies,streets 50 300 50 300 200 300 200 300 Tack coat Dewateringrock Soo 500 2,500 2,500 Asphaltmix 850 850 3,000 3,000 7250 Supplies, utilities 100 100 100 100 100 100 1,500 100 Replacement pumps&motors Filters, packings, relays, etc 300 300 300 300 Speed crete(morfar) 700 700 700 700 Repairparts 2,500 - Portable flow meter 750 750 750 750 Manhole covers, adjust rings&bolts 1,950 1,950 4,450 3,350 1260 Supplies,mffs control 300 300 300 300 Traffic cones, work zone sign face, safety vests 300 300 300 300 1600 Supplies,operafing 500 250 500 250 500 250 500 250 Additional &re placement hand tools Glove & paper products 150 150 150 150 Disinfectant supplies 500 500 500 500 Camera supplies 200 200 200 200 First aid supplies, protective equip 400 400 400 400 CD's, DVDs, software 500 500 500 500 Engineering supplies 700 700 700 700 Shop supplies, fssnous, soap, degreasers, steel, batteries 500 500 500 500 Pipe, fittings, and accessories (connectors) - - 1,500 2,000 Locating supplies (paint, flags, markers, etc.) - - 500 1,000 Chemical blocks for lift stations 600 600 600 500 Filter replacement for sewer gas monitors 4,300 1300 6,300 7,200 1700 Motor fuels &lobs 300 600 300 600 300 600 300 600 Fluids Motor oil - 10'0 gallons $6 gal. 3,250 4,000 4,000 4,000 Unleaded fuel 1,000 gallons Q$4 3,000 3,600 3,600 3,600 Diesel fuel 800 gallons Q $4.50 7,150 8,500 8,500 8,500 2400 Uniforms 1,438 1,475 1,475 1,475 Uniforms 19%of$6,000 and clothing 1.9 FTE x$175 per conduct 1,438 1,475 1,475 1,475 2410 Mats &towels 800 1,620 1,620 1,620 Share of floor mats &shop towels (19% of$8,500) 800 1,620 1,620 1,620 3030 Other professional services 2,750 _600 2,750 2,750 2,750 Gopher State One Call locates Consulting engineering services- annual lift station inspections 100 100 100 Fire extinguisher inspectiomserveie(5©$20) 500 2,500 2,500 2,500 Arcvisw/GIS base map consulting 7,750 5,350 5,350 5,950 3100 Communications - telephone 50 80 - - - - - - Service & repair On call paper (halfwater/halfsewer) 1,200 1,570 1,570 1,570 Cellular phone serviee(18.5%of$8,500) 100 90 90 90 800 Mlrzradio license fee (33%)(5 radios © $4.48 pennonth) 1,430 1,660 1,660 1,660 3200 2,600 Estimated annual charge 2,600 3210 pElectricity7E]42, j2,100 Ij 2,100 Electricity for lift stations 2,100 33,993 35,730 43,8611 46,960 96 \Vactewater Infrastructure& Emtioment Maintenance (continued) 1,614,551 1,329,283 1,390,137 1,496,868 97 Descri tion 2011 2012 2013 2014 Description Metro Waste Commission 776,066 760913 816,267 822.568 Estimated animal charge 776,066 760,913 816,267 822,568 F3630 Memberships 100 50 100 50 100 50 100 50 MN Rural Water Assoc. (50%) Suburban Utility Superintendent Association (SUSA)(50% of$ 100) 80 80 80 80 MN Safety Council (20%) 230 230 230 230 Training 600 560 1,400 560 1,400 560 1,400 560 Collection operators training/mnewal ($350 per person) Tuition reimbursement (PW Mgt. Class - North Hennepin CC) 250 250 250 250 Computer haining/webinars 120 110 110 110 Hearing tesUR2K (2.15 FTE ° $50) 50 - License renewal 200 1,200 1,200 1,200 Confined space seminar(on-sitexnot annual) 150 - - - Trench safely training 450 - - - Wastewater collection operators recertification seminar 235 - - - Low voltage license 320 320 320 320 Metro School Ho - 120 Pesticide applicators license 300 300 300 Miscellaneorawastmvatertraining - 60 60 60 Maintename Expo - 390 390 390 Equipment operator training 60 60 Work zone safety Seminar (every 3 years) 3,105 4,590 4,590 4,770 4010 Rental, equipment 1 000 1,000 1,000 500 Barricades&Signs 1,000 1,000 1,000 Soo 4800 Insurance 7,300 7,300 7,300 7,300 Share ofproperly/liability insurance 7,300 7,300 7,300 7,300 5130 Re pairs, equipment 100 - - - Fire extinguisher recharge/repair - - Groveland Lift Station repair 2,500 2,500 2,500 2,500 Repairs to motors&pumps 2,500 2,500 2,500 2,500 Repairs to Vaclor ijet Mick) 2,500 2,500 2,500 2,500 Repairs to camera van and camera equipment 1,000 1,000 1,000 1,000 Repairs to utility truck 250 250 250 250 Misc repairs 8,850 8,750 8,750 8,750 5150 Repairs, milities - - - Repairs to RTUs 1,000 1,000 2,500 2,500 Lift station repairs ),000 1,000 2,500 2,500 5155 Utility servicerepairs 4,500 4500 - Service has re pairs 4,500 4,500 5160 System maintenance 15,000 15,000 15,000 15,000 Sanitary collection system repairs 25,000 25,000 25,000 25,000 Root control - 15,000 15,000 Contractor restoration ofpavement, bol., etc... 2,500 4,500 4,500 Lift station Maintenance/clemaing/pnmp service - - 4,000 Sewer debris disposal costs 100,000 - Sewer pipe relining program 140,000 42,500 59,500 63,500 7030 Capital, equipment > $5000 300000 5,000 - - - - - - Vactor(includes auto chassis lube) GPS Locating Equipment(carryover from 20 10) 30,000 30,000 30,000 Generator - trailer mounted (carryover) 8,500 - - Wineam sollware upgrade/desktop Iieenschraining - 2,750 Electronic rain gauges for SCALA(33%)(total cost $8,250) - - 12,000 Grinder station for Bronson lift station 2.500 - Vehicle Currents (3) 337,500 38,500 30,000 14,750 7050 Construction > S25000 125,000 125,000 250,000 Sewer pipe relining program(carryover from 12,13) 125,000 125,000 250,000 7950 Depreciation 160000 160,000 160,000 167,000 Estimated depreciation 160,000 160,000 160,000 167,000 9100 Contingency 15,000 15000 15.000 15,000 Contingency- may include lift station impeller replacement at Bronson 15,000 15,000 15,000 15,000 9900 Transfer out 160,000 160,000 160,000 140,000 Server system upgrades in conjunction with major roadway program 160,000 160,000 160,000 140,000 1,614,551 1,329,283 1,390,137 1,496,868 97 2014 Budget Summary ZEN 2010 2011 2012 2013 1 -T -D 2014 Change from 2013 Actual Actual Actual Budget 07/31/12 Request Dollar Percent Street lighting (Fund 940): Revenues 3610 Investment income 2,091 2,678 1,262 1,500 (392) 1,300 (200) -13.33% 3716 Penalties 713 635 650 500 791 500 - 0.00% 3740 Street lighting charges 75,548 75,493 75,581 79,900 60,860 88,364 8,464 10.59% Total revenue 78,352 78,806 77,493 81,900 61,259 90,164 8,264 10.09% Operating expenses Operations (4416) Personnel services 0100 Salaries, regular 2,630 2,700 2,734 2,718 1,924 2,828 110 4.05% 0110 Salaries, overtime - 2 - - - - - 0.00% 0300 Social security 184 179 188 208 132 216 8 3.85% 0321 PERA 185 190 195 197 139 205 8 4.06% 0400 Group insurance 520 518 550 576 432 636 60 10.42% 0500 Workers compensation 18 17 17 20 19 17 (3) -15.00% 0990 Severence pay - - - - - 0.00% Total personnel services 3,537 3,606 3,684 3,719 2,646 3,902 183 4.92% Materials & supplies 0 1600 Supplies, operating I1 - - - - 1,000 1,000 #DIV/01 0 Contractual services 3030 Other professional services - 0.00% 3210 Electricity 72,603 82,017 78,023 83,000 57,152 83,000 - 0.00% 4800 Insurance 690 684 573 900 618 900 - 0.00% 5150 Repairs, utilities 3,193 2,173 133 3,000 4,521 3,000 - 0.00% Total contractual services 76,486 84,874 78,729 86,900 62,291 86,900 - 0.00% Other 9900 Transfer to General Fund 2,186 2,252 2,320 2,390 - 2,462 72 3.01% Totalother 2,186 2,252 2,320 2,390 - 21462 72 3.01% 0.00% Total expenditures 82,220 90,732 84,733 93,009 64,937 94,264 1,255 1.35% Revenues over (under) expenditures (3,868) (11,926) (7,240) (11,109) (3,678) (4,100) 7,009 -63.09% 0.00% Add back: Capital outlays - - - - - - - 0.00% Change in net assets (3,868) (11,926) (7,240) (11,109) (3,678) (4,100) 7,009 -63.09% Net assets, beginning year 157,940 154,072 142,146 134,906 134,906 123,797 (11,109) -8.23% 0.00% Net assets, end of year $ 154,072 $ 142,146 $ 134,906 $ 123,797 $ 131,228 $ 119,697 $ (4,100) -3.31% ZEN Fund: 740 Street Li htin Fund Revenues Account Description 2011 2012 2013 2014 Descri tion 3610 Interest revenue 2,000 2,000 2,000 2,000 1,500 1,500 1.300 Estimated interest eamingsat l%. 1,300 3716 Penalties 72,000 - 500 500 500 Estimated late fees on street lighting charges. 500 3740 Street lighting charges 74,000 74,000 74,000 74,000 79,900 79,900 88,364 Estimated utility charges for sheet lighting. 88,364 Fund: 740 De ariment: 4416 O erasions 1600 Supplies, operating - - - 1,000 Bulbs, ballasts, covers, etc... 1,000 3210 Electricity 72,000 73,000 83,000 83,000 Estimate 72,000 73,000 83,000 83,000 4800 Insurance 900 900 900 900 Share ofproperty4iability insurance 900 900 900 900 5150 Repairs, utilities - 3,000 3,000 3,000 Repairs to sheet and trail lighting. 3,000 3,000 3,000 9900 Tmnsferout 2,252 2,320 2,390 2,462 Transfer to General Fund for administrative overhead costs 2,252 2,320 2,390 2,462 _ _ 75,152 79,220 89,290 90,362 4.59% 5.41% 12.71% 1.20% 99 2014 Budget Summary 100 2010 2011 2012 2013 1' -T -D 2014 Change from 2013 Actual Actual Actual Budge f 07/31/12 Request pogl Percent Storm Water (Fund 745): Revenues 3610 Investment income 22,653 31,550 18,879 22,000 (5,429) 22,000 - 0.00% 3680 Other revenues - 2,500 - - - 2,586 - - - - 0.00% 0.00% 3716 Penalties & interest 2,308 264,658 2,052 263,924 2,093 264,302 - 250,718 203,038 265,000 14,282 5.70% 3730 Surface water charges - - 0.000A 3972 Transfer from other funds - 289,619 40,000 340,026 - 285,274 - 272,718 - 200,195 287,000 14,282 5.24% Total revenue Operating expenses System Maintenance (4415): _ Personnel services 0100 Salaries, regular 52,822 47,563 49,428 48,998 42,405 51,960 2,962 6.05% 0110 Salaries, overtime 329 1,855 1,898 1,116 2,428 6,139 1,183 4,920 67 - 6.00% 0.00% 0150 Salaries, part-time 5,264 4,089 5,295 4,166 3,311 4,100 4,920 4,209 3,472 4,441 232 5.51% 0300 Social security 3,408 3,595 3,638 3,633 2,458 3,853 220 6.06°/ 0321 PERA 6,372 6,384 7,651 9,371 2,354 10,306 935 9.98% 0400 Group insurance 3,875 3,466 3,433 3,995 3,748 4,348 353 8.84% 0500 Workers compensation Total personnel services 76,159 72,324 73,459 76,242 63,004 81,011 4,769 6.26°/ Materials & supplies 1,594 648 5,511 11,550 3,502 3,250 (8,300) -71.86% 1230 Supplies, equipment 54 - 300 - 300 - 0.00% 1240 Supplies, streets - 1,291 1,871 2,178 5,700 1,823 5,675 (25) -0.44% 1600 Supplies, operating 2,686 2,553 1,767 31350 1,826 3,350 - 0.00% 1700 Motor fuels 54 - - 100 - 100 - 0.00% 2100 Books/Periodicals 614 715 918 740 565 740 - 0.00% 2400 Uniforms 2410 Mats & towels 1,296 875 829 810 228 810 - 0.00° Total materials & supplies 7,535 6 716 11,203 22,550 7,944 14,225 (8,325) -36.92% Contractual services 3030 Other professional services 4,947 10,451 6,988 7,ll0 2,213 23,375 16,265 228.76% 3100 Telephone 1,057 1,417 1,122 780 445 780 - 0.00% 3610 Memberships 1,154 690 914 920 178 975 55 5.98% 3630 Training 307 2,094 1,329 31195 238 3,195 - 0.00% 4800 Insurance 6,680 2,919 4,031 1,900 2,304 4,000 2,100 110.53% 5120 Repairs, vehicles - -1,500 1,624 1,500 - 0.00% 5150 Repairs, utilities - 3,336 265 25,000 - 25,000 0.000/. Total contractual services 14,145 20,907 14,649 40,405 7,002 58,825 18,420 45.59°/ Capital outlays - - 9,000 - 4,250 (4,750) -52.78% 7030 Equipment - - 108,000 - 125,000 17,000 15.740/. 7050 Construction - 32,151 30,566 31,397 32,000 - 32,000 - 0.00% 7950 Depreciation Total capital outlays 32,151 30,566 31,397 149,000 - 161,250 12,250 8.220/. Miscellaneous: 9900 Transfer out 40,000 56,000 46,756 46,959 - 82,168 35,209 74.98% Total miscellaneous 40,000 56,000 46,756 46,959 82,168 35,209 74.98% Total System Maintenance 169,990 186,513 177,464 335,156 77,950 397,479 62,323 18.60% 0.00% 100 Fund:'.745 - me 4415..:.. De artnC equipment I"nou _ 500 500 25 0 - 1,500 1,250 Filters, I arum Irtnnncuunm - Miscellaneous equipment&Pans (AEBl parts,pole camera pans) brakes, bulbs, wipers, tires, batteries, eta.. 1230 Supplies, - 2,500 - Leveling bar for skidsteer - 3,500 - Winch for pick-up truck _ 3,700 - Tommy gate to. pick-up truck 600 - Truck springs ' 1,500 1,500 1,000 500 Hoses &nozzles 2,000 2,000 11,550 3,250 600 600 300 300 Biummumns mix 1240 Supplies, streets 600 600 300 300 1600 Supplies, operating 300 300 250 2,450 250 2,450 Concrete Rain Garden mix, riprap, topsoil, seed and sod 1,000 2,000 200 200 175 175 Concrete adjushneN rings 150 150 and tools 200 200 175 150 CD's, DVDs, software upgrade for camera an 500 500 2,500 2,500 Catch basin castings, pipe, approns, etc... 2,200 1,125 1,625 3,200 1350 2,000 5,700 1,350 2,000 5,675 1,350 2000 Motor fuels 300 gallons diesel fuel @$4.50/ gallon for Vaclor 500 gallonsnnleaded rQi $4.00 for utility truck 170D 2,750 3,350 3,350 3,350 Books/Periodicals 100 100 100 100 Sterol ter books/perimdicals 2100 100 100 100 100 118R 740 740 740 Unit orms/clotbing(25% of$6,0 575 FTEs$I75 per contract) 2400 UniConns 1,188 740 740 740 Mats&towels 800 810 810 810 Share offloornrats&sboptr els(9S%of$8,500) 2410 800 810 810 810 - - GIS data input 3030 Olherprofessional services _ 5,000 7,500 Consulting engineers(SWPPP, Studies, etc...) 5,000 5,000 1,250 1,250 2,500 Arcview1GIS base map consulting 2,500 12,500 Silverview pond sediment removal 10,000 - - 100 Fire extinguisher irepectimdservcie(5 r@$20) 100 100 760 775 Audit fees 2.5% 17,500 6,350 7,110 23,375 3100 Communications 1,200 690 690 690 90 Cell Phone (8%of$8,500) 800 Mlra radio license fee (33%X5 radios Q $4.48 per month) 50 90 90 1,250 780 150 780 150 725 780 180 750 Memberships American Public Works Associatmg(APWA)(2S%.f$710) Minnesota Cities Stonm Water Coalition 3610 710 40 725 45 45 45 MN Safety Council (11% of$405) Seminars &lrainingseseiova(Stonnwater) 750 920 920 200 975 200 3630 Training 200 200 55 55 55 Hearing teaNR2K(I. I FTE '$50) 60 800 - - - Wastewater class/exam 350 350 350 350 Safety training 750 750 750 750 NPDES compliance training 1,250 1,250 1,250 1,250 Tuiti.mudmbursement 270 270 270 Erosion& Stonnwater Mand. Certification 220 220 220 Equipment operator training 100 100 100 ComputerFvebinar training 3,410 3,195 3,195 3 195 1,900 1,900 1,900 2,500 Share ofpropertydi.bifty insurance 4800 Insurance 1,500 Deductible 1,900 1,900 1,900 4,000 - 1,500 1500 Utility truck& equip cut repairs 5120 Repairs, vehicles 1,500 1,500 Repairs&maim, milities 25,000 25,000 25,000 - 25,000 10,000 25,000 - goo air&maintain storm sewers, ponds, basins, and drainage issues Storm Sewerslip linning improvements S I50 50,000 25,000 35,000 25,000 - Hgnipmenl>$5000 4,000 5,000 4,000 5,000 4,000 5, 000 - - Small generator for trailer Concrete mixer 7030 12,000 _ - 2,750 Electronic rain gauges for SCADA (33%)(total cost $9,250) Electronic rain an e _ 9,000 9,000 9,000 14,750 7050 Couabucu.n 1$25000 000 2535,000 50,000 - 75,000 Sewer sl iplining program Mustang Drive improvements Subwntershed SC -1, SC -3, EW -4 48,000 48000 50,000 Storm water projects, 108,000 98,000 125,000 ]ol 2014 Budget Summary 2010 2011 2012 2013 Y -T -D 2014 Change from 2013 Actual Actual Actual Budge 07/31/12 Rea nest Dollar Percent Storm Water (Fund 24S): Street Sweeping (4417): 36,949 32,137 43,343 47,224 11,173 49,547 2,323 4.92% Personnel services 0100 Salaries, regular 7,976 7,940 8,174 7,736 5,131 8,204 468 6.05% 0110 Salaries, overthne 181 286 256 1,116 218 1,183 67 6.00% 0150 Salaries, part-time - - - 240 - 240 - 0.00% 0300 Social security 577 571 596 695 365 736 41 5.90% 0321 PERA 571 595 570 642 344 681 39 6.07% 0400 Group insurance 1,353 1,349 1,482 1,480 605 1,627 147 9.93% 0500 Workers compensation 640 570 567 660 616 721 61 9.24°/ Total personnel services 11,298 11,311 11,645 12,569 7,279 13,392 823 6.55% Materials & supplies 1230 Supplies, equipment 3,805 6,039 7,352 21500 256 2,500 - 0.00% 1600 Supplies, operating 2,118 1,456 2,526 3,500 244 3,500 - 0.00% 1700 Motor fuels 1,583 4,987 5,249 4,150 1,968 4,650 500 12.05% 2400 Uniforms - 75 104 115 62 115 - 0.00% 2410 Mats & towels - 130 130 110 36 110 - 0.00% Total materials & supplies 7,506 12,687 15,361 10,375 2,566 10,875 500 4.82% Contractual services 3 - 0.00% 3030 Otber professional services - - 205 - 3530 Disposal - - - 4,000 - 5,000 1,000 25.00% 3630 Training 109 - IS 280 15 280 - 0.00% 5130 Repairs, equipment 2,036 8,139 117 4,000 1,310 4,000 - 0.00°° Total contractual services 2,145 8,139 337 8,280 1,328 9,280 1,000 12.08% Capital outlays 0.00% 7030 Equipment - - - - - 0.00% Total capital outlays - - - 0.00% 0.00% Miscellaneous: 9900 Transfer out 16,000 16,000 16,000 - 16,000 0.00% 16 Ono 16.000 16,000 - 16,000 - 0.00% 102 Total street sweeping 36,949 32,137 43,343 47,224 11,173 49,547 2,323 4.92% Total expenditures 206,939 218,650 220,807 382,380 89,123 447,026 64,646 16.91% Revenues over expenditures 82,680 121,376 64,467 (109,662) 111,072 (160,026) (50,364) 45.93% Add back: Capital outlays - - 117,000 129,250 12,250 10.47% Change in net asssets 82,680 121,376 64,467 7,338 111,072 (30,776) (38,114) -519.41% Net assets, beginning year 2,791,180 2,873,860 2,995,236 3,059,703 3,059,703 3,067,041 7,338 0.24% Net assets, end of year $2,873,860 $2,995,236 $3,059,703 $3,067,041 $3,170,775 $3,036,265 $(30,776) -1.00% 102 Food! 745 De orant 4415 32,000 32,000 32,000 32,000 rem,,. ,n..,a.. . Estimated depreciation 7950 Uepreciatiwt Tuousfcr out[ _ -- - Slonn watersystem npI,'ades in conjn],ction with I ajar roadway program 32,000 40,000 32,000 32,000 32,000 40,000 40,000 75,000 9900 2,500 2500 Misc. sweeperrepairs- 6,756 6,959 7,168 General Fuad _ - 40,000 ..-.... 46,756 46,959 82.168 ... �� occ ate 17(•9(.R Ford: =745up 17 _ smear ueanw hoses, filters, etc. bclts,getups, equipme Supphes, cquipment<$5000 Supplies, 200 2500 2,500 2500 Misc. sweeperrepairs- 1230 200 2,500 2,500 2,500 - - 2,000 2,300 2,300 2,300 Getterbrooms 1600 Supplies, operating 700 700 700 felts, pmnps, hoses, fillers, etc_ for sweeper 700 100 100 100 100 Gloves, hearing protection, etc... 400 400 400 400 2 dirt shoes 3,200 3,500 3,500 3,500 3,000 4,000 4,000 4,500 Diesel fuel- 1000 gallons Q $4.50/gallon 1700 Motor fuels 150 150 150 150 Oil -4 changes 3,150 4,150 4,150 4,650 115 Unifomts/clothing(1.5 % of$6,000,.I5 FTEs $175 percontract) 2400 Unifomas 188 115 115 188 115 115 115 Mats&towels - I10 110 110 Share offloor],tats&shop hweels (1.5% ofS8,500) 2410 110 Ila 110 5,000 5,000 5 000 5,000 outraging charges for swceping disposals 3530 Disposal 5,000 5,000 5,000 5,000 500 250 250 250 NPDES compliant training 3630 Training 30 30 30 30 Maintenance Expo 530 280 280 280 2000 4,000 4,000 4000 Elgin sweeper repairs 5130 Repairs, equipment 2,000 4,000 4,000 4,000 40 000 - - 3/4 T 4X4 Truck (carryover train 2008) 7030 Equipment 1$5000 40,000 16,000 16 000 16.0000 16,000 Transfer out to Vehicle & Equip Transfer to Vehicle &Equip Fund for Pohne replacements 9900 16,000 16,000 16,000 I6, --1., -c« a<ncs 4fi 155 233,716 280,356 294,569 363,123 47.96% 19.96% 5.07% 23.27% 103