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HomeMy WebLinkAboutAgenda Packets - 2013/04/22 CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, April 22, 2013 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS A. Proclamation Recognizing April 25, 2013 as “Arbor Day” in the City of Mounds View B. Proclamation Recognizing May 4, 2013, as “Sophie Skiba Day” in the City of Mounds View C. Proclamation Recognizing May 2013 as “Building Safety Month” in the City of Mounds View D. Comcast Franchise Renewal Update by Coralie Wilson, Executive Director, NSCC/NSAC E. Audit presentation, Aaron Nielsen, CPA, Principal at MMKR Certified Public Accountants 7. COUNCIL BUSINESS 8. CONSENT AGENDA A. Resolution 8088 Accepting Twin Cities Gateway 2013 Member City Marketing Grant B. Resolution 8087 Approving Amendments to the Employment Agreement with James Ericson, City Administrator C. Schedule Public Hearings for Monday, May 13, 2013, at 7pm, to Consider On- Sale Intoxicating Liquor Licenses for Moe’s (located at 2400 County Highway 10), The Mermaid (located at 2200 County Highway 10), and El Loro (located at 2535 County Highway 10. D. Schedule Public Hearing for Monday, May 13, 2013, at 7:05pm, to Consider Off-Sale Intoxicating Liquor Licenses for ABC Liquor (located at 2840 County Highway 10), Big Top Liquor (located at 2577 County Highway 10), and Vino & Stogies (located at 2345 County Road H2) E. Schedule a Public Hearing for Monday, May 13, 2013, at 7:10pm, to Consider an Off-Sale 3.2 Malt Liquor License for SuperAmerica, located at 2640 County Road I April 22, 2013 City Council Meeting Agenda Page 2 8. CONSENT AGENDA F. Schedule a Public Hearing for Monday, May 13, 2013 at 7:15pm to Consider a Conditional Use Permit for Northwood Industries to have Outdoor Displays/Storage at 2701 County Road 10 G. Schedule a Public Hearing for Monday, May 13, 2013 at 7:20pm to Consider a Conditional Use Permit for North Metro Motors to Operate an Auto Repair Business at 2975 County Road 10 9. JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES A. March 11, 2013, City Council Minutes B. March 25, 2013, City Council Minutes C. March 25, 2013, Executive Session Minutes (A) D. March 25, 2013 Executive Session Minutes (B) 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff 1. Finance 1st Quarter Report C. Reports of City Attorney 12. Next Council Work Session: Monday, May 6, 2013, at 7pm Town Hall Meeting: Monday, April 29, 2013, at 7pm Next Council Meeting: Monday, May 13, 2013, at 7pm 13. ADJOURNMENT Item 06A Arbor Day Proclamation April 22, 2013 CITY OF MOUNDS VIEW OFFICE OF THE MAYOR PROCLAMATION WHEREAS, Arbor Day was first observed in 1872 with the planting of more than a million trees in Nebraska and is now observed throughout the nation and the world; and WHEREAS, the City of Mounds View has been recognized for 30 consecutive years as a Tree City USA Community by the National Arbor Day Foundation for its commitment to urban forestry; and WHEREAS, trees in our city beautify our surroundings, increase property values, shade our parks and residences, reduce storm water runoff, reduce energy use, enhance the economic vitality of business areas and promote healthier communities; and WHEREAS, the City will be planting shade trees in Silver View Park with members of the Spring Lake Park-Blaine-Mounds View Fire Department on April 25th, 2013. NOW, THEREFORE, I, Joe Flaherty, Mayor of the City of Mounds View, do hereby proclaim Thursday, April 25th, 2013 as “ARBOR DAY” in the City of Mounds View, and I urge all citizens to celebrate Arbor Day and to support efforts to protect our trees and woodlands; and FURTHER, I urge all citizens to plant trees to promote the well-being of this and future generations. Given under my hand and Seal of the City of Mounds View, this 22nd day of April, 2013. (SEAL) Joe Flaherty, Mayor CITY OF MOUNDS VIEW OFFICE OF THE MAYOR ~ P R O C L A M A T I O N ~ SOPHIE SKIBA DAY May 4, 2013 WHEREAS, Sophie Czyscon Skiba was born on May 4, 1913, in the city of Minneapolis. At the age of two, Sophie’s family moved to Wisconsin where they took up farming. Sophie and her nine siblings helped with the farming chores. WHEREAS, at the age of 16, Sophie left home to find work in Minneapolis. It was there in Minneapolis at a dance that Sophie met her future husband, Walter Skiba. WHEREAS, Sophie and Walter Skiba married in 1934, taking up residence on land Walter Skiba’s family had been farming for many years in what was then Mounds View Township, alongside Highway 8 (prior to the construction of Interstate 35W) where the Mermaid, Central Sandblasting, McDonalds and other businesses now operate. WHEREAS, in 1970, Walter and Sophie Skiba built a home on Long Lake Road where Sophie continues to live to this day. WHEREAS, Sophie has many interests and hobbies, including gardening and flowers, but her passion is, and always has been, her family. “I am rich in Family”, Sophie would often remark. WHEREAS, Sophie Skiba is a proud Mounds View resident through and through, and has been since the day she married Walter Skiba some 78 years ago. NOW, THEREFORE, BE IT RESOLVED, it is with great pleasure and honor that I, Joe Flaherty, Mayor of the City of Mounds View, do hereby proclaim May 4, 2013, the centennial anniversary of Sophie Skiba’s birth, to be: SOPHIE SKIBA DAY In the City of Mounds View. Given under my hand and Seal of the City of Mounds View, this 22rd day of April 2013. (Seal) _________________________________________ Joe Flaherty, Mayor CITY OF MOUNDS VIEW OFFICE OF THE MAYOR PROCLAMATION BUILDING SAFETY MONTH May, 2013 Whereas, the City of Mounds View’s continuing efforts to address the critical issues of safety, energy efficiency and sustainability in the built environment that affect our citizens, both in everyday life and in times of natural disaster, give us confidence that our structures are safe and sound, and; Whereas, our confidence is achieved through the devotion of vigilant guardians—building safety and fire prevention officials, architects, engineers, builders, laborers and others in the construction industry—who work year-round to ensure the safe construction of building, and; Whereas, these guardians develop and implement the highest-quality codes to protect Mounds View Residents in the buildings where we live, learn, work and play, and; Whereas, Building Safety Month is sponsored by the International Code Council and International Code Council Foundation to remind the public about the critical role of Minnesota’s guardians of public safety-- our code officials--who assure us of safe, efficient and livable buildings; and Whereas, “Building Safety Month: Code Officials Keep You Safe” the theme for Building Safety Month 2013, encourages all Americans to raise awareness of the importance of building safety; green and resilient building; pool, spa and hot tub safety; backyard safety; and new technologies in the construction industry. Building Safety Month 2013 encourages appropriate steps everyone can take to ensure that the places where we live, learn, work, worship and play are safe and sustainable, and recognizes that countless lives have been saved due to the implementation of safety codes by local and state agencies, and, Whereas, each year, in observance of Building Safety Month, Mounds View Residents are asked to consider projects to improve building safety and sustainability, and to acknowledge the essential service provided to all of us by our building and fire officials in protecting lives and property. NOW, THEREFORE, BE IT RESOLVED that I, Joe Flaherty, Mayor of the City of Mounds View, do hereby proclaim: “MAY 2013 BUILDING SAFETY MONTH” Accordingly, I encourage our citizens, government agencies, private businesses, nonprofit organizations and other interested groups to join in activities that will increase awareness of building safety, and I further urge all Minnesotans to learn more about how they can contribute to building safety at home and in their communities. Given under my hand and Seal of the City of Mounds View, this 22nd day of April 2013. ___________________ Joe Flaherty, Mayor (Seal) Item No: 08B Meeting Date: April 22, 2013 Type of Business: Consent City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, City Administrator Item Title/Subject: Resolution 8087 Approving Revisions to the Employment Agreement between the City of Mounds View and James Ericson, City Administrator Introduction: The Mounds View City Council appointed James Ericson to be the Mounds View City Administrator effective February 18, 2008. The terms of the employment were approved on March 24, 2008. Discussion: The City Council, on March 28, 2013, met in closed session with Mr. Ericson to conduct a performance evaluation. It was determined that Mr. Ericson is either meeting or exceeding expectations as City Administrator. The terms of Mr. Ericson’s employment agreement were reviewed, with one material change relating to severance being desired. At the recommendation of the City Attorney, additional changes have been incorporated into the attached employment agreement which eliminate or update references, conditions, clauses and scales which are no longer applicable. Recommendation: It is recommended that the City Council approve Resolution 8087, a resolution approving revisions to the employment agreement between the City of Mounds View and James Ericson, Mounds View City Administrator. Respectfully submitted, ________________________ James Ericson City Administrator RESOLUTION NO. 8087 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING REVISIONS TO THE EMPLOYMENT AGREEMENT BETWEEN THE CITY OF MOUNDS VIEW AND JAMES ERICSON, CITY ADMINISTRATOR WHEREAS, the Mounds View City Council appointed James Ericson to serve in the capacity of City Administrator effective February 18, 2008; and, WHEREAS, on March 24, 2008, the terms of an Employment Agreement between the City and Mr. Ericson were approved by City Council Resolution 7229; and, WHEREAS, in accordance with said Employment Agreement, the City Council and Mr. Ericson met in closed session on March 25, 2013, to conduct a performance evaluation; and, WHEREAS, as a result of said performance evaluation, the Mounds View City Council determined that James Ericson is either meeting or exceeding expectations as the Mounds View City Administrator; and, WHEREAS, upon review of the Employment Agreement between the City and Mr. Ericson, both parties agreed that certain changes were necessary and desirable. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Mounds View, that the employment agreement negotiated by and between the two parties is hereby approved and shall be executed by the respective parties and effective immediately. Adopted this 22nd day of April, 2013. Joe Flaherty, Mayor ATTEST: James Ericson, City Administrator (SEAL) PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1 CITY OF MOUNDS VIEW 2 RAMSEY COUNTY, MINNESOTA 3 4 Regular Meeting 5 March 11, 2013 6 Mounds View City Hall 7 2401 Highway 10, Mounds View, MN 55112 8 7:00 P.M. 9 10 11 1. MEETING IS CALLED TO ORDER 12 13 2. PLEDGE OF ALLEGIANCE 14 15 3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 16 17 NOT PRESENT: None. 18 19 4. APPROVAL OF AGENDA 20 A. Monday, March 11, 2013, City Council Agenda. 21 22 MOTION/SECOND: Mueller/Hull. To Approve the Monday, March 11, 2013, agenda as 23 presented. 24 25 Ayes – 5 Nays – 0 Motion carried. 26 27 5. PUBLIC INPUT 28 29 None. 30 31 6. SPECIAL ORDER OF BUSINESS 32 33 None. 34 35 7. COUNCIL BUSINESS 36 A. Resolution 8068, Approving the Hiring of Police Officers James Demko, 37 Brian Smith and Brian Schultes. 38 39 Police Chief Kinney explained that the Police Department was requesting approval of three entry 40 level police officers. These officers would fill the three vacancies within the department and 41 would assist in staffing the department at a proper level. He discussed the recommendation 42 process in detail recommending the Council approve the hire of Police Officers James Demko, 43 Brian Smith and Brian Schultes. He indicated that Mr. Demko and Mr. Smith would be hired 44 March 18th and Mr. Schultes would be hired on April 15th for training purposes. 45 Mounds View City Council March 11, 2013 Regular Meeting Page 2 1 Council Member Meehlhause requested further background information on the recommended 2 officers. Police Chief Kinney indicated Mr. Demko was a part-time licensed police officer in 3 another department. It was noted Mr. Smith was a security officer for a metropolitan college 4 campus and has no law enforcement background. He stated Mr. Schultes was a reserve officer 5 with a metropolitan police department and noted all three candidates have a bachelor’s degree in 6 Criminal Justice. 7 8 Council Member Mueller questioned who would be training in the new recruits. Police Chief 9 Kinney explained that various officers in the department have attended Field Training Officer 10 (FTO) training to become certified instructors. He indicated both Sergeants were both FTO 11 certified. 12 13 Mayor Flaherty wished Officers Olson and Neumann well in their future endeavors. He then 14 thanked Sergeant Nelson for his 28 years of dedicated service to the City of Mounds View. 15 16 MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 8068, 17 Approving the Hiring of Police Officers James Demko, Brian Smith and Brian Schultes. 18 19 Ayes – 5 Nays – 0 Motion carried. 20 21 B. Resolution 8069, Approving a Step Wage Adjustment for Agnes Quasabart, 22 Accountant and Longevity Wage Adjustments for Officer Keckeisen and 23 Officer Leitch of the Mounds View Police Department. 24 25 Assistant City Administrator Crane stated that Agnes Quasabart is a current employee with the 26 Finance Department and after a recent performance evaluation by Finance Director Beer her 27 work was found to be satisfactory. Police Officer Keckeisen was recently evaluated by Deputy 28 Chief Menard and his performance was found to be satisfactory. In addition, Police Officer 29 Leitch was also evaluated by Sergeant Bob Nelson and his performance was found to be 30 satisfactory. Staff recommended a wage step adjustment for Accountant Agnes Quasabart and 31 Police Officers Keckeisen and Leitch as presented. 32 33 MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8069, 34 Approving a Step Wage Adjustment for Agnes Quasabart, Accountant and Longevity Wage 35 Adjustments for Officer Keckeisen and Officer Leitch of the Mounds View Police Department. 36 37 Ayes – 5 Nays – 0 Motion carried. 38 39 C. Resolution 8070, Approving Severance for Sergeant Robert Nelson of the 40 Mounds View Police Department. 41 42 Assistant City Administrator Crane stated Sergeant Bob Nelson has retired after 28 years of 43 service of service to the City of Mounds View and was effective February 22, 2013. She 44 requested the Council approve severance be paid into his retirement health savings plan in the 45 Mounds View City Council March 11, 2013 Regular Meeting Page 3 amount of $42,547.06 for sick time. In addition, Officer Nelson was authorized a vacation time 1 payout of $4,996.46 to his retirement health savings plan. Finally, Officer Nelson was due a 2 compensatory time payout of $1,437.58 to his retirement health savings plan. Staff recommends 3 approval of the severance not to exceed $48,981.10 into Officer Nelson’s retirement health 4 savings plan. 5 6 MOTION/SECOND: Gunn/Hull. To Waive the Reading and Adopt Resolution 8070, 7 Approving Severance for Sergeant Robert Nelson of the Mounds View Police Department. 8 9 Council Member Mueller thanked Officer Nelson for his outstanding service to the community. 10 She wished him well in his retirement. 11 12 Mayor Flaherty requested information on the City’s new sick pay standards. City Administrator 13 Ericson indicated the sick pay hours have now been capped and apply to all new hires. 14 15 Mayor Flaherty commented the Council did not budget for this expense. He questioned where 16 the funds would come from for this expense. City Administrator Ericson stated the expense 17 could come out of LGA funds. The Council was in agreement with this recommendation. 18 19 Ayes – 5 Nays – 0 Motion carried. 20 21 D. Resolution 8071, Appointing Brett Brisbois to a Vacant Maintenance Worker 22 (Stormwater) Position in the Public Works Department. 23 24 Assistant City Administrator Crane stated on February 25th the Council authorized the hire of a 25 Public Works stormwater maintenance worker. She indicated a promotion was completed from 26 within the Public Works Department for Brett Brisbois. Staff recommended the Council 27 authorize the recommended appointment. 28 29 MOTION/SECOND: Mueller/Meehlhause. To Waive the Reading and Adopt Resolution 8071, 30 Appointing Brett Brisbois to a Vacant Maintenance Worker (Stormwater) Position in the Public 31 Works Department. 32 33 Ayes – 5 Nays – 0 Motion carried. 34 35 E. Resolution 8072, Approving a Revised Position Description and Authorizing 36 Advertisement for Rehiring a Maintenance Worker (Drinking Water) in the 37 Public Works Department. 38 39 Public Works Director DeBar indicated with the appointment of Brett Brisbois to the vacant 40 stormwater maintenance worker position, the Public Works Department now had a vacancy for a 41 drinking water maintenance worker. He discussed revisions within the job description in detail 42 noting a pay change would not be required. It was noted the posting would be made internally 43 for five days, after which time the position would be posted with the League of Minnesota Cities. 44 Staff requested the Council approve a revised position description and authorize advertisement 45 Mounds View City Council March 11, 2013 Regular Meeting Page 4 for rehiring this position. 1 2 Council Member Mueller asked why the candidate had to have a Class B commercial driver’s 3 license with air brake endorsement. Public Works Director DeBar indicated the snow plow 4 trucks and sewer vactor truck were large pieces of equipment with air brakes and required a Class 5 B commercial driver’s license. 6 7 MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 8072, 8 Approving a Revised Position Description and Authorizing Advertisement for Rehiring a 9 Maintenance Worker (Drinking Water) in the Public Works Department. 10 11 Council Member Mueller inquired if the City had internal employees interested in this position. 12 Public Works Director DeBar commented the City may have current employees interested 13 however, the Class C driver’s license requirement would have to be met. 14 15 Mayor Flaherty thanked the department heads for continuing to reevaluate job descriptions to 16 assure that the positions were updated to meet the City’s current needs. 17 18 Ayes – 5 Nays – 0 Motion carried. 19 20 F. Resolution 8073, Approving a Revised Position Description for Seasonal 21 Maintenance Worker in the Public Works Department. 22 23 Public Works Director DeBar stated seasonal maintenance workers were employed by the City 24 and Public Works Department on a yearly basis and provided a semi-skilled workforce during the 25 peak summer months, while not encumbering the City to pay higher wages and benefits of a 26 permanent employee. He noted the Council approved the hire of seasonal employees for 2013. 27 Staff requested the Council approve a revised position description for the seasonal maintenance 28 worker for the Public Works Department. 29 30 Council Member Mueller commended Staff for revising the position description as job 31 responsibilities were now more specified for future candidates. 32 33 Council Member Meehlhause also thanked Staff for making the revisions. 34 35 MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 8073, 36 Approving a Revised Position Description for Seasonal Maintenance Worker in the Public 37 Works Department. 38 39 Ayes – 5 Nays – 0 Motion carried. 40 41 G. Resolution 8075, Approving City Council Priorities for 2013 and Reaffirming 42 the Mission, Vision and Values Statements. 43 44 City Administrator Ericson stated on February 5, 2013 the Council held its annual retreat with 45 Mounds View City Council March 11, 2013 Regular Meeting Page 5 the City’s department heads. At this retreat, the Council discussed the City’s priorities for 2013 1 and reviewed its mission, vision and value statements. He noted the Council was in favor of 2 narrowing its focus and the County Road 10 corridor has become the City’s priority. Staff 3 recommended the Council approve the 2013 priorities, while also reaffirming the City’s mission, 4 vision and value statements. 5 6 Mayor Flaherty was pleased with the list of priorities for the upcoming year. He noted the 7 information would be available for the public on the City’s website. 8 9 MOTION/SECOND: Meehlhause/Hull. To Waive the Reading and Adopt Resolution 8075, 10 Approving City Council Priorities for 2013 and Reaffirming the Mission, Vision and Values 11 Statements. 12 13 Ayes – 5 Nays – 0 Motion carried. 14 15 8. CONSENT AGENDA 16 A. Resolution 8074, Approving the Purchase of Grouped Mailbox Supplies for 17 2013 Street and Utility Improvement Project – Area F. 18 19 Council Member Mueller noted the Resolution was revised from the one sent out to the Council 20 in the packet. 21 22 MOTION/SECOND: Mueller/Gunn. To Approve the Consent Agenda as presented. 23 24 Ayes – 5 Nays – 0 Motion carried. 25 26 9. JUST AND CORRECT CLAIMS 27 28 Finance Director Beer answered the Council's questions related to claims. 29 30 MOTION/SECOND: Mueller/Hull. To Approve the Just and Correct Claims as presented. 31 32 Ayes – 5 Nays – 0 Motion carried. 33 34 10. APPROVAL OF MINUTES 35 36 None. 37 38 11. REPORTS 39 A. Reports of Mayor and Council. 40 41 Council Member Gunn commented the Irondale Robotics Team received first place in a state 42 competition in Duluth this past weekend. She congratulated the team for their accomplishments 43 noting the group would be going to St. Louis, Missouri this spring for a National Competition. 44 45 Mounds View City Council March 11, 2013 Regular Meeting Page 6 Council Member Mueller indicated on Saturday, March 9th the Minnesota Women in City 1 Government met and discussed the upcoming League of Minnesota Cities Conference. 2 3 Council Member Mueller noted the Mounds View Business Council would be meeting again on 4 Wednesday, March 13th at the Community Center at 7:30 a.m. 5 6 Council Member Mueller reported the Festival in the Park Committee would meet again on 7 Tuesday, March 19th at City Hall at 7:00 p.m. She encouraged those interested in volunteering 8 with the event to attend or to call her for further information. She stated the committee was in 9 need of someone to head promotions and fundraising. 10 11 Council Member Mueller indicated on Thursday, March 21st the Ramsey County League of Local 12 Government would meet at the Conservation District Building in Arden Hills. The focus of this 13 meeting was “Being Ready” and the importance of emergency management. The presenter 14 would be Judd Freed. She encouraged the entire Council to attend. 15 16 Council Member Meehlhause recommended Economic Development Specialist Steinmetz 17 review the 2013 economic development priorities with the EDC. He was pleased that the 18 Highway 10 corridor would be an ongoing issue of discussion for the coming year. He suggested 19 these discussions also be carried over to the EDA. 20 21 Mayor Flaherty agreed with these recommendations. 22 23 B. Reports of Staff. 24 25 City Administrator Ericson noted on Saturday, April 13th the Mounds View Community Center 26 would be hosting the Spring Fling from 10:00 a.m. to noon. The City anticipated approximately 27 200 residents would tour the facility that day and learn of services available in the community. 28 29 Mayor Flaherty recommended Staff post a quorum for this event. He indicated he was proud of 30 the work being completed at the Community Center on behalf of the residents. 31 32 City Administrator Ericson stated there would be a closed session meeting on March 25th to 33 allow the Council to evaluate the performance of the City Administrator. 34 35 City Administrator Ericson explained the North Metro I-35W Coalition has requested the City 36 rejoin their coalition. The expense to rejoin this group would be $1,000. He questioned how the 37 Council would like to proceed with this item. 38 39 Council Member Gunn questioned who would represent the City at the coalition meetings. City 40 Administrator Ericson stated this would have to be determined by the Council at a later date. 41 42 Council Member Hull asked what benefits the City of Mounds View gained by being a part of 43 this coalition. City Administrator Ericson commented the multi-city coalition gave Mounds 44 View a voice, while also allowing for further communication with MnDOT on the City’s needs. 45 Mounds View City Council March 11, 2013 Regular Meeting Page 7 He stated in the past the expense to be a part of the coalition was a quite a bit more, however the 1 focus and mission of the group has been refocused on I-35W. 2 3 Council Member Gunn was in favor of the City rejoining this group as public transportation and 4 commuting traffic was a growing concern. She recommended the Council approve the $1,000 5 expense. 6 7 Council Member Mueller agreed stating the City would want an advocate on this coalition 8 voicing the needs of Mounds View residents. 9 10 Mayor Flaherty recommended this come before the Council at a future meeting for consideration. 11 12 Council Member Mueller requested the City find dollars within the 2013 budget to replace the 13 Council Chambers chairs. City Administrator Ericson stated dollars were available in the budget 14 and Staff was looking into replacing the chairs. 15 16 C. Reports of City Attorney. 17 18 City Attorney Riggs had nothing additional to report. 19 20 12. Next Council Work Session: Monday, April 1, 2013, at 7:00 p.m. 21 Next Council Meeting: Monday, March 25, 2013, at 7:00 p.m. 22 23 13. ADJOURNMENT 24 25 The meeting was adjourned at 8:18 p.m. 26 27 Transcribed by: 28 29 Heidi Guenther 30 TimeSaver Off Site Secretarial, Inc. 31 PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1 CITY OF MOUNDS VIEW 2 RAMSEY COUNTY, MINNESOTA 3 4 Regular Meeting 5 March 25, 2013 6 Mounds View City Hall 7 2401 Highway 10, Mounds View, MN 55112 8 7:00 P.M. 9 10 11 1. MEETING IS CALLED TO ORDER 12 13 2. PLEDGE OF ALLEGIANCE 14 15 3. ROLL CALL: Flaherty, Gunn, Hull, Meehlhause, Mueller 16 17 NOT PRESENT: None. 18 19 4. APPROVAL OF AGENDA 20 A. Monday, March 25, 2013, City Council Agenda. 21 22 MOTION/SECOND: Mueller/Hull. To Approve the Monday, March 25, 2013, agenda as 23 presented. 24 25 Ayes – 5 Nays – 0 Motion carried. 26 27 5. PUBLIC INPUT 28 29 None. 30 31 6. SPECIAL ORDER OF BUSINESS 32 33 None. 34 35 7. COUNCIL BUSINESS 36 A. Resolution 8078, Authorizing Membership with the North Metro I-35W 37 Corridor Coalition. 38 39 City Administrator Ericson requested the Council consider rejoining the North Metro I-35W 40 Corridor Coalition. He explained the City was approached by the group asking the City of 41 Mounds View to come back to the coalition to assist in addressing issues on I-35W, such as 42 traffic, congestion and noise levels. He noted the group began in 1997 but the City dropped out 43 after 2008, due to budgetary constraints and the changing scope of the organization. Staff 44 recommended the Council authorize the membership. 45 Mounds View City Council March 25, 2013 Regular Meeting Page 2 1 Council Member Meehlhause questioned why New Brighton, Roseville and Arden Hills were not 2 currently part of the coalition. City Administrator Ericson suspected other communities dropped 3 out of the coalition for similar reasons as Mounds View. Mayor Flaherty indicated he attended a 4 Five Cities meeting recently where this matter was discussed. He commented that Roseville was 5 not interested in rejoining the Commission, but that New Brighton was reconsidering. 6 7 Council Member Meehlhause inquired who would represent the City on this coalition. City 8 Administrator Ericson stated in the past, the Mayor or a Council alternate had been the 9 representative. 10 11 Mayor Flaherty asked if the Council was interested in making this a long term venture as he 12 anticipated the membership fees would increase in future years. 13 14 Council Member Gunn was in favor of the City rejoining the coalition long term given the 15 MnDOT plans for the I-35W corridor. She wanted to be assured that Mounds View had a voice 16 through this process. 17 18 Council Member Mueller agreed adding that the 35W corridor impacted the City of Mounds 19 View and the quality of life for its residents. 20 21 MOTION/SECOND: Hull/Gunn. To Waive the Reading and Adopt Resolution 8078, 22 Authorizing Membership with the North Metro I-35W Corridor Coalition. 23 24 Mayor Flaherty understood the role of the coalition, but questioned if the City could achieve the 25 same results by speaking with the legislature as a governing body regarding the I-35W concerns. 26 27 Council Member Hull indicated the coalition hires lobbyists to work on behalf of the City as the 28 Mayor and Council Members of Mounds View were not professional lobbyists. 29 30 Council Member Gunn saw the coalition as a group working in concert with the Council to speak 31 to the concerns of the City of Mounds View to the legislature. She was in favor of letting the 32 coalition do the majority of the work. 33 34 Council Member Mueller commented in her opinion, a group of people working towards a 35 common goal carried more weight versus one City working alone. 36 37 Ayes – 5 Nays – 0 Motion carried. 38 39 City Administrator Ericson requested the Council appoint a representative and alternate to the I-40 35W Corridor Coalition. 41 42 Council Member Gunn explained she was willing to serve as the representative. 43 44 Mayor Flaherty indicated he was available to serve as the City’s alternate. 45 Mounds View City Council March 25, 2013 Regular Meeting Page 3 1 B. Resolution 8076, Approving the Purchase of Three Police Squad Vehicles 2 and Equipment Setups. 3 4 Police Chief Kinney requested the Council approve the purchase of three police squad vehicles 5 along with the equipment setups. He explained these expenses were included within the 2013 6 budget. The need for these vehicles was discussed in detail. He noted the fleet would be 7 increased by one squad car, due to the addition of a K-9 unit in 2012 and to meet the needs of the 8 department. He recommended approval of the purchase of three squad cars along with the 9 equipment setups. 10 11 Mayor Flaherty had anticipated the K-9 unit would require its own squad. 12 13 Council Member Meehlhause questioned how the three unmarked vehicles were used by the 14 Police Department. Police Chief Kinney stated these vehicles were used by himself, the Deputy 15 Chief and investigators. 16 17 Council Member Meehlhause asked if the Police Department could lose one of the unmarked 18 squads to keep the fleet at the same level. Police Chief Kinney commented if that were the 19 Council’s direction, he would let go of the unmarked 2002 Impala. 20 21 Council Member Meehlhause inquired what the City could anticipate to receive after auctioning 22 the two used squad cars. Police Chief Kinney stated the sale of one squad car last year brought in 23 approximately $3,500. 24 25 Council Member Mueller questioned if the new vehicles would be equipped to work with the 26 new 911 system, when it comes online. Police Chief Kinney commented the City would be using 27 some new tablets, but for budgetary reasons, would also be using some of the old equipment as 28 well. 29 30 MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 8076, 31 Approving the Purchase of Three Police Squad Vehicles and Equipment Setups. 32 33 Mayor Flaherty stated it was of the utmost importance for the patrol units to have the best 34 equipment and vehicles while protecting the residents of the City of Mounds View. 35 36 Ayes – 5 Nays – 0 Motion carried. 37 38 C. Resolution 8080, Awarding a Construction Contract to Northwest Asphalt, 39 Inc. for 2013 Street and Utility Improvement Project – Area F. 40 41 Public Works Director DeBar stated three miles within Area F would be completed this year 42 through the Street and Utility Improvement Project. He explained staff advertised for bids for 43 this project and received six responses with the low bidder being Northwest Asphalt at 44 $3,122,034.01. He recommended a contingency of 2.5% be added to this amount. He indicated 45 Mounds View City Council March 25, 2013 Regular Meeting Page 4 the low bid was submitted by the same contractor the City has worked with for the last three 1 years. 2 3 Public Works Director DeBar briefly reviewed the bid submitted by Stantec for design fees and 4 management of the Area F project requesting it be approved not to exceed $165,000. He 5 discussed the geotechnical fees from Braun for the project and recommended the Council award 6 a Construction Contract to Northwest Asphalt for the 2013 Street and Utility Improvement 7 Project for Area F. 8 9 Council Member Meehlhause questioned how the estimated projected project costs related to 10 actual project costs. Finance Director Beer commented the original estimate for the project was 11 $3.16 million; however the scope of the project had changed slightly as two parking lots were 12 added to the project, and would be done at the City’s expense. Public Works Director DeBar 13 discussed this in further detail stating the Greenfield Parking lot would cost approximately 14 $51,000 and the Police Parking lot was $117,000. He noted the additional slip lining that would 15 be completed with this project was estimated to be $252,000. It was noted the final expense for 16 Area F would be roughly $3.5 million. 17 18 Finance Director Beer explained the Council had budgeted $3.16 million for the project. He 19 noted the City had funds set aside for the Police parking lot, and had an additional $50,000 in 20 park dedication fees to assist with the Greenfield Park parking lot. He explained the City would 21 use sewer funds for the slip lining expense. 22 23 Council Member Mueller was pleased that the engineering costs were able to be reduced through 24 the assistance of Public Works Director DeBar. 25 26 MOTION/SECOND: Meehlhause/Hull. To Waive the Reading and Adopt Resolution 8080, 27 Awarding a Construction Contract to Northwest Asphalt, Inc. for 2013 Street and Utility 28 Improvement Project – Area F. 29 30 Ayes – 5 Nays – 0 Motion carried. 31 32 8. CONSENT AGENDA 33 34 Mayor Flaherty asked to remove Item B from the Consent Agenda. 35 36 A. Resolution 8079, Accepting Donation from Bethlehem Baptist Church and 37 Authorizing Distribution of Funds as Noted. 38 B. Resolution 8077, Approving GO Capital Improvement Plan Refunding 39 Bonds to be Issued by the City of Blaine, Minnesota. 40 41 Council Member Gunn reviewed how the contributions from Bethlehem Baptist would be 42 distributed throughout the City of Mounds View. The Council thanked Bethlehem Baptist again 43 for their generous donation to the City. 44 Mounds View City Council March 25, 2013 Regular Meeting Page 5 MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 8079, 1 Accepting a Donation in the amount of $17,926 from Bethlehem Baptist Church and Authorizing 2 Distribution of Funds as Noted. 3 4 Ayes – 5 Nays – 0 Motion carried. 5 6 B. Resolution 8077, Approving GO Capital Improvement Plan Refunding 7 Bonds to be Issued by the City of Blaine, Minnesota. 8 9 Mayor Flaherty questioned what affect the refunding of these bonds would have on the City of 10 Mounds View. Finance Director Beer stated there would be a savings to each of the three cities 11 involved in the refinancing of the bonds. The final amount would not be known until the bonds 12 were issued. 13 14 MOTION/SECOND: Flaherty/Mueller. To Waive the Reading and Adopt Resolution 8077, 15 Approving GO Capital Improvement Plan Refunding Bonds to be Issued by the City of Blaine, 16 Minnesota. 17 18 Ayes – 5 Nays – 0 Motion carried. 19 20 9. JUST AND CORRECT CLAIMS 21 22 Finance Director Beer answered the Council's questions related to claims. 23 24 MOTION/SECOND: Gunn/Meehlhause. To Approve the Just and Correct Claims as presented. 25 26 Ayes – 5 Nays – 0 Motion carried. 27 28 10. APPROVAL OF MINUTES 29 A. February 11, 2013, City Council Meeting Minutes. 30 31 MOTION/SECOND: Mueller/Hull. To Approve the February 11, 2013, City Council meeting 32 minutes as submitted. 33 34 Ayes – 5 Nays – 0 Motion carried. 35 36 B. February 25, 2013, City Council Meeting Minutes. 37 38 Council Member Gunn requested a correction on Page 1, Line 32, requesting the word “the” be 39 placed after the word “and.” 40 41 Council Member Meehlhause requested a change on Page 2, Line 7, suggesting the word “has” 42 be removed. 43 44 45 Mounds View City Council March 25, 2013 Regular Meeting Page 6 1 MOTION/SECOND: Mueller/Meehlhause. To Approve the February 25, 2013, City Council 2 meeting minutes as corrected. 3 4 Ayes – 5 Nays – 0 Motion carried. 5 6 11. REPORTS 7 A. Reports of Mayor and Council. 8 9 Council Member Gunn congratulated the Irondale robotics team for taking first place at a 10 competition last weekend. She noted their next big competition would take place in St. Louis, 11 Missouri in April. 12 13 Council Member Mueller stated the Ramsey County League of Local Governments met last 14 Thursday and discussed emergency management. She noted the organization was celebrating 50 15 years this April. She stated an Open House would be held on April 4th at the Lakewood 16 Community College. 17 18 Council Member Meehlhause congratulated Mounds View’s own Meghan Lorence and the entire 19 Minnesota Gopher’s Hockey Team for winning the National Championship. 20 21 Mayor Flaherty also congratulated the Minnesota Gopher’s Hockey Team for their remarkable 22 season and National Championship. He then reviewed the meetings he attended last week, being 23 the Five Cities Meeting and the North Metro Mayor’s Association. 24 25 Council Member Mueller indicated there were still four volunteers needed to assist with this 26 year’s Festival in the Park. She encouraged those interested to contact City Hall for further 27 information. 28 29 B. Reports of Staff. 30 31 City Administrator Ericson explained there would be an Open House regarding the Highway 32 10/Highway 96 interchange project on March 27th at the Arden Hills City Hall at 4:00 p.m. 33 34 City Administrator Ericson reported the YMCA Spring Fling would be held at the Community 35 Center on April 13th from 10:00 a.m. to 12:00 p.m. He encouraged all to attend this wonderful 36 community event. 37 38 City Administrator Ericson then updated the Council on the tentative work session agenda for 39 April 1st. 40 41 1. Admin/Community Development Annual Report. 42 43 City Administrator Ericson discussed the Administrative Annual Report with the Council. He 44 noted his summary this evening would cover both Administration and Community Development 45 Mounds View City Council March 25, 2013 Regular Meeting Page 7 activities for the last year. He reviewed the current staffing of both departments, noting Steve 1 Thorp was hired in 2012 to serve as the City’s Building Inspector. He then referenced other 2 Human Resources activities. 3 4 City Administrator Ericson provided comment on the Council and EDA’s activities of the 5 previous year. He stated the City received a CDBG grant last year and the funds would be used 6 to purchase and redevelop a property. He then discussed the improvements and maintenance 7 work that was conducted at the Community Center in 2012. 8 9 City Administrator Ericson then discussed the Community Development activities during 2012 10 noting permit fees were up slightly. He commented the Home and Garden Show was a great 11 success last year. He reported on the Planning Commission’s activities. It was noted the City 12 came in under budget for 2012. He commended his entire Staff for the work they do on behalf of 13 the Mounds View residents. He then asked for comments or questions from the Council. 14 15 Council Member Meehlhause asked why the number of Section 8 inspections was reduced in 16 2012. City Administrator Ericson noted part of the decrease was due in part to the fact there was 17 less Staff to complete the inspections in 2012. He noted that some of the units were foreclosed 18 or sold, and would not require further inspections. 19 20 2. Public Works 2012 Annual Report. 21 22 Public Works Director DeBar discussed the Public Works 2012 Annual Report with the Council. 23 He indicated the Public Works was responsible for maintaining $100 million of infrastructure in 24 the City of Mounds View. He reviewed the personnel within his department located both at City 25 Hall and the Public Works Facility. 26 27 Public Works Director DeBar commented there were 85 call back events in 2012. He stated the 28 Public Works Department was always on stand-by to respond to City emergencies. The water 29 usage in 2012 was reviewed and he noted the water usage rose slightly due to the drought. He 30 noted 762 water meter readers were replaced last year. 31 32 Public Works Director DeBar stated 33.6 miles of sewer were cleaned by the Public Works 33 Department. He explained the City now had over 400 rain gardens in the City to maintain. He 34 discussed the equipment purchases made in the previous year noting a bucket truck and air 35 compressor were both replaced. 36 37 Public Works Director DeBar reported on the Capital Improvements Projects completed in 2012. 38 He noted Silver Lake Road would be completed in 2013 and County Road H in 2015. He noted 39 4.1 miles of roadway were constructed in Area E last year. The Lambert Park improvements 40 were reviewed along with the water tower reconditioning. He noted much of the cell companies 41 now had 4G technology available at the City’s water tower. 42 43 Public Works Director DeBar stated Mounds View celebrates its 30 years as a Tree City USA 44 this year. He noted he would be seeking a part-time forester to for the department as Rick Riske 45 Mounds View City Council March 25, 2013 Regular Meeting Page 8 retired last year. The financials for the Public Works Department were then discussed in detail. 1 He thanked his entire staff for a productive year and asked the Council for comments or 2 questions. 3 4 Council Member Meehlhause asked if each of the telecommunications companies had their 5 equipment back on the water tower. Public Works Director DeBar indicated all of the equipment 6 had been replaced except for T-Mobile. 7 8 Mayor Flaherty questioned how the City maintained its Tree City USA designation. Public 9 Works Director DeBar discussed the ways the City worked to keep its designation through Arbor 10 Day celebrations and forestry activities. 11 12 C. Reports of City Attorney. 13 14 City Attorney Riggs had nothing additional to report. 15 16 12. Next Council Work Session: Monday, April 1, 2013, at 7:00 p.m. 17 Next Council Meeting: Monday, April 8, 2013, at 7:00 p.m. 18 19 13. ADJOURNMENT 20 21 The meeting was adjourned at 9:00 p.m. 22 23 Transcribed by: 24 25 Heidi Guenther 26 TimeSaver Off Site Secretarial, Inc. 27 PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Executive Session (A) Date: March 25, 2013 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 Time: 6:00 p.m. 1. EXECUTIVE SESSION IS CALLED TO ORDER AT 6:04 p.m. 2. ROLL CALL: Mayor Flaherty. Council Members Hull, Mueller, Gunn, and Meehlhause. City Administrator Ericson. 3. EXECUTIVE CLOSED SESSION MEETING TO EVALUATE THE PERFORMANCE OF AN INDIVIDUAL SUBJECT TO THE CITY COUNCIL’S AUTHORITY, MR. JAMES ERICSON. The City Council reviewed the performance of the City Administrator, James Ericson. Upon review by each City Council Member, it was the consensus that his performance satisfies the requirements of the position. 3. MEETING ADJOURNED AT 6:53 p.m. Respectfully Submitted: Desaree Crane Assistant City Administrator PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Executive Session (B) Date: March 25, 2013 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 Time: 9:00 p.m. 1. EXECUTIVE SESSION IS CALLED TO ORDER AT 9:02 p.m. 2. ROLL CALL: Mayor Flaherty. Council Members Hull, Mueller, Gunn, and Meehlhause. City Administrator Ericson. City Attorney Scott Riggs. 3. EXECUTIVE CLOSED SESSION MEETING TO REVIEW AND CONSIDER STRATEGIES AND TO DEVELOP OR CONSIDER OFFERS OR COUNTEROFFERS FOR THE PURCHASE OR SALE OF AN INTEREST IN REAL OR PERSONAL PROPERTY LCOATED AT PARCEL ID 083023310005, MOUNDS VIEW, MINNESOTA. City Council, City Administrator James Ericson and City Attorney Scott Riggs discussed strategies for the potential purchase of property located in Mounds View, Parcel ID 083023310005. 3. MEETING ADJOURNED AT 9:33 p.m. Respectfully Submitted: Desaree Crane Assistant City Administrator 422345v1 SJR MU125-11 Kennedy 470 U.S. Bank Plaza 200 South Sixth Street Minneapolis MN 55402-1458 (612) 337-9300 telephone (612) 337-9310 fax http://www.kennedy-graven.com Affirmative Action, Equal Opportunity Employer Graven C H A R T E R E D SCOTT J. RIGGS Attorney at Law Direct Dial (612) 337-9260 Email: sriggs@kennedy-graven.com MEMORANDUM Date: April 18, 2013 To: James Ericson, City Administrator From: Scott J. Riggs, City Attorney Re: Mounds View Project Status Report CITY: MU125-11: Administration. General discussions with staff regarding various City matters. Review software site license and provide comments to City staff. Review RCWD Permit Application and provide comments to City staff. Review three proposed contracts/agreements and provide comments to City staff. Matters are presently pending. MU125-12: Finance Department Matters. Finalize Audit Letter and forward to MMKR and City staff. Matter is presently pending. MU210-54 City Code Updates. Work on updating City Code. Consult with City staff regarding same. Matter is presently pending. MU210-107: Telecommunications Matters. Review wireless agreement with St. Paul and provide comments to City staff. Matter is pending. MU210-111: Personnel Matters. Review employment agreement and consult with City staff regarding same. Matter is presently pending. MU210-179: General Street Improvement Projects. Review contracts and provide comments regarding 2013 Street Improvement Project. Matter is presently pending. Jim Ericson April 18, 2013 Page 2 422345v1 SJR MU125-11 MU210-189: Coventry Senior Living Project. Review additional items necessary to finalize and record the plat. Revise instruction letter to title company. Review Development Agreement. Matter is presently pending. MU210-202: Health Care Facility Revenue Note (Apple Tree Dental). Project remains in the middle of the process for issuing tax exempt 501(c)(3) conduit revenue bonds for Apple Tree Dental Clinic. At this point, public hearings have been conducted and the project is on hold until the Borrower negotiates a deal with a bank. Matter is presently pending. MU210-206: 8379 Red Oak Drive. Draft and revise purchase agreement for City to purchase property. Forward same to City staff. Consult with City staff regarding same. Matter is presently pending. MU210-208: Parcel Acquisition. Review documents and consult with City staff regarding same. Matter is presently pending. MU210-210: Legal Claim Regarding Brooke Bass. Review Notice and consult with City staff regarding same. Matter has been tendered to the League of Minnesota Cities Insurance Trust. Matter is presently pending. EDA: MU205-43: Purchase of Parcel of Land. Review purchase agreement and documents and consult with City staff regarding same. Matter is presently pending. SJR:jms