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Agenda Packets - 2012/02/27
CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, February 27, 2012 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Flaherty, Stigney, Hull, Mueller, Gunn 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS 7. COUNCIL BUSINESS A. 7:05pm Public Hearing, Second Reading and Adoption of Ordinance 867, to Allow Outdoor Vending Kiosks (ex. Redbox) at Retail and Restaurant Businesses (ROLL CALL VOTE) B. Resolution 7902 Supporting No Change to the Fiscal Disparities Program C. Resolution 7904, Authorizing Step Increases for Police Chief Tom Kinney, Sergeant Timothy Wolf, Officer Nathan Garland, Public Works Supervisor Don Peterson, and a Longevity Increase for Officer Darrell Meyer D. Second Reading and Adoption of Ordinance 868, an Ordinance Creating a New Chapter to Title 900 Regulating Illicit Discharge and Connections to Storm Drainage System E. Resolution 7905, Approving Bidding Documents and Authorizing Advertisement for Bids for Area E of the Street and Utility Improvement Program 8. CONSENT AGENDA A. Set a Public Hearing for Monday, March 12, 2012 at 7:05pm for a Variance Appeal Request for a Garage to Exceed the Allowed Height Limit at 8027 Woodlawn Drive B. Set a Public Hearing for Monday, March 12, 2012 at 7:10pm for the Introduction and First Reading of an Ordinance Amending Zoning Code Chapter 1121 in Regard to Accessing Detached Parking Areas C. Resolution 7907 Awarding Contract for Required City Fire Services 9. JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES - None February 27, 2012 City Council Agenda Page 2 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff C. Reports of City Attorney 12. Next Council Work Session: Monday, March 5, 2012, at 7pm Next Council Meeting: Monday, March 12, 2012, at 7pm 13. ADJOURNMENT Item No: 7A Meeting Date: February 27, 2012 Type of Business: Public Hearing Administrator Review: ________ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Heidi Heller, Planning Associate Item Title/Subject: ROLL CALL VOTE – Public Hearing, Second Reading and Adoption of Ordinance 867, Amending Chapter 1112.03 to Allow Outdoor Vending Kiosks at Retail and Restaurant Businesses as an Accessory Use Introduction: Video rental stores are almost no longer in existence due to technology and the internet, but another trend for renting movies and video games has appeared in the last few years – the “Redbox”. These are fully automated vending “kiosks” that take up 12 square feet of floor space and dispense dvd movies and video games to rent. These kiosks can be located inside or outside of a business. Discussion: Over the last few years, McDonald’s and Walgreens have asked if they could place a Redbox outside their business in Mounds View. The City Code does not address this type of outdoor use, which means that it is not allowed. City staff has told businesses that they could not have a Redbox outside, but could have one inside the business. City staff felt that due to the popularity of Redboxes, the City Code should be amended to address this new type of technology. Because the Zoning Code is written in such a way that uses build on each zoning district (the uses allowed in B-1 are allowed in the B-2, B-3 and B-4 districts), Staff proposed to add the new language to the B-1 district chapter, which would then carry over to the other zoning districts. A definition of “Rental Vending Kiosk” is also added into Zoning Code Chapter 1102.02. Recommendation: After holding the public hearing, staff recommends Council approval of Ordinance 867. Action on the ordinance is by a roll call vote of the Council. Staff also recommends the Council consent to the publication of a summary of the ordinance as authorized by City Charter section 3.07. Sincerely, Heidi Heller Planning Associate Attachments 1. Ordinance 867 ORDINANCE 867 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE AMENDING TITLE 1100, CHAPTERS 1102 AND 1112 OF THE MOUNDS VIEW ZONING CODE ADDING RENTAL VENDING KIOSKS The City of Mounds View ordains: SECTION 1. The City Council of the City of Mounds View hereby amends Chapter 1102, Section 1102.02 of the Mounds View Zoning Code pertaining to “Definitions” by deleting the stricken language and adding the underlined text as follows: 1102.02: DEFINITIONS: Subd. 105. Rental Vending Kiosk: fully automated self-service machines that dispense and accept products in a rent and return process. SECTION 2. The City Council of the City of Mounds View hereby amends Chapter 1112, Section 1112.03 of the Mounds View Zoning Code pertaining to “B-1, Neighborhood Business District, Accessory Uses” by deleting the stricken language and adding the underlined text as follows: 1112.03: ACCESSORY USES: Subd. 6. Outdoor Vending Kiosks; provided that: a. The kiosks shall accept only electronic forms of payment. b. The kiosks shall rent only movies and video games. c. The kiosks may be placed only at retail stores, motor fuel stations and restaurants. d. Only one business on each property may install outdoor vending kiosks. e. The kiosk shall be placed immediately adjacent to the host business’ building. f. No loss of parking or interference with the flow of traffic shall occur due to the placement of a vending kiosk. g. The kiosks may be allowed in PUD districts. Ordinance 867 Page 2 SECTION 3. In accordance with Section 3.07 of the City Charter, City staff shall have the following summary printed in the official City newspaper in lieu of the complete ordinance: On February 27, 2012, the City Council adopted Ordinance 867 that amends Chapter 1112 of the Mounds View Municipal Zoning Code about the B-1, Neighborhood Business District, Accessory Uses. Outdoor vending kiosks are added as an accessory use to the B-1 Zoning Code. They can be allowed at retail stores, motor fuel stations and restaurants. The definition of “Rental Vending Kiosks” is also being added to Chapter 1102.02 the Zoning Code. A printed copy of the ordinance is available for inspection during regular business hours at Mounds View City Hall and is available on line at the City’s web site located at www.ci.mounds-view.mn.us. SECTION 3. This ordinance takes effect 30 days after its publication in the official City newspaper. INTRODUCTION AND FIRST READING by the Mounds View City Council this 23rd day of January, 2012. PUBLIC HEARING, SECOND READING AND ADOPTION by the Mounds View City Council this 27th day of February, 2012. PUBLICATION DATE: March 8, 2012 _____________________________________ Joe Flaherty, Mayor ATTEST: _____________________________________ James Ericson, City Administrator (seal) ORDINANCE SUMMARY ORDINANCE NO. 867 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE AMENDING TITLE 1100, CHAPTERS 1102 AND 1112 OF THE MOUNDS VIEW ZONING CODE ADDING RENTAL VENDING KIOSKS On February 27, 2012, the City Council adopted Ordinance 867 that amends Chapter 1112 of the Mounds View Municipal Zoning Code about the B-1, Neighborhood Business District, Accessory Uses. Outdoor vending kiosks are added as an accessory use to the B-1 Zoning Code. They can be allowed at retail stores, motor fuel stations and restaurants. The definition of “Rental Vending Kiosks” is also being added to Chapter 1102.02 the Zoning Code. A printed copy of the ordinance is available for inspection during regular business hours at the Mounds View City Hall and is available on line at the City’s web site located at www.ci.mounds- view.mn.us. ________________________________ James Ericson City Administrator Item No: 07B Meeting Date: February 27, 2012 Type of Business: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, City Administrator Item Title/Subject: Resolution 7902 Supporting No Change to the Fiscal Disparities Program Introduction: The North Metro Mayors Association (NMMA) recently adopted a resolution that urges the Governor and Legislature to oppose any change to the Fiscal Disparities law. The NMMA further requested its member cities’ city councils to adopt similar resolutions. The Council reviewed the resolution at its work session on February 6, 2012. Discussion: The Fiscal Disparities legislation was adopted in 1971 and first implemented in 1975. In a nutshell, the intent of the legislation was to share up to 40% of new commercial and industrial tax base growth within the seven-county metro area. The aggregated tax base is then redistributed based on whether each community’s fiscal capacity per capita was higher or lower than the metro average. The benefit of the program was to equalize tax base growth, thus reducing the need for cities to compete against each other as well as to level the playing field so that fully-developed communities (such as Mounds View) or communities with limited commercial / industrial tax base (such as Mounds View) would still benefit by growth in other communities. The program has long been viewed as a successfully innovative approach to regional growth and development. In recent years however, there have been proposals floated that would change the funding and distribution formula, either to eliminate the program or reduce the amounts contributed or to reallocate portions of the pooled C/I tax base for other purposes. Mounds View, like most of the member NMMA cities, is a net “gainer” from Fiscal Disparities, meaning, the City receives MORE from the pool than we contribute. In 2012, Mounds View is scheduled to receive $93,600 from the program. If the legislation were to be repealed, the City would have to increase its levy by about 2.5% to make up the difference. Bruce J. Katz, vice president at the Brookings Institution and founding Director of the Brookings Metropolitan Policy Program, indicates the following regarding legislation such as Fiscal Disparities: Regional tax-base sharing “…is not only socially and politically healthy for a region; it also discourages wasteful public subsidies to lure businesses from cities to suburbs and vice versa.” Representatives from the North Metro Mayors Association, Bob Benke and Joseph Straus, will be attending the Council’s meeting to answer any questions it may have relating to the NMMA resolution or the Fiscal Disparities Act of 1971. Fiscal Disparities Report February 27, 2012 Page 2 Recommendation: Staff recommends Council approval of Resolution 7902, a resolution in support of the Fiscal Disparities Program as presently established and coordinated. Respectfully submitted, ________________________ James Ericson City Administrator RESOLUTION 7907 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION TO THE GOVERNOR AND STATE LEGISLATURE REQUESTING NO CHANGE IN FISCAL DISPARITIES WHEREAS, the State of Minnesota adopted Minnesota Statute 473F, a system designed to share tax resources in the metropolitan area otherwise known as the “Fiscal Disparities Act”; and, WHEREAS, the Minnesota Fiscal Disparities Act is the very first tax sharing system adopted in the United States and has become a model for other states; and, WHEREAS; the idea of tax-base sharing is to narrow the gap between communities with a strong and growing commercial-industrial tax base and communities with small or stagnated commercial-industrial tax base. To lessen the difference between these “haves” and “have-nots,” the law requires that 40 percent of new commercial-industrial tax base be put back into a metropolitan pool and be apportioned back to communities according to their population and overall tax base; and, WHEREAS, tax base sharing makes sense because communities in the Twin Cities area are interdependent parts of a single economic entity; one city might provide a family with a place to live, another a place to work, another a place to attend school, another a place to shop, another a place to generate the electricity to light their home, and another a location to handle waste products; and, WHEREAS, the Fiscal Disparities tax sharing system is working and is achieving its objective; and, WHEREAS, tax base sharing spreads the benefits of regional centers and facilities to communities that do not have them, but whose taxpayers support them, either through sales or income taxes; furthermore, Fiscal Disparities helps promote orderly growth in the entire metropolitan area; and, WHEREAS, Fiscal Disparities is an integral part of our property tax system and is a fundamental benefit to the entire metropolitan area because it recognizes that we are an interdependent economic unit as evidenced by the recent formulation of the economic development organization called "Greater MSP". NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that it respectfully requests Governor Dayton and the Minnesota Legislature to oppose any change to the current Fiscal Disparity laws. Adopted this 27th day of February, 2012. Joe Flaherty, Mayor ATTEST: ________ James Ericson, City Administrator (seal) Item No: 07C Meeting Date: February 27, 2012 Type of Business: CB Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 7904 Approving Step Wage Increases for Police Chief Tom Kinney, Sergeant Timothy Wolf, Officer Nathan Garland, Public Works Director Don Peterson, and a Longevity Wage Increase for Officer Darrell Meyer Background: Police Chief Tom Kinney is a current employee with the City of Mounds View Police Department. His supervisor, City Administrator James Ericson, has reviewed his performance as it relates to his responsibilities outlined in the job description. Sergeant Timothy Wolf is a current employee with the City of Mounds View Police Department. His supervisor, Deputy Chief Steven Menard, has reviewed his performance as it relates to his responsibilities outlined in the job description. Officer Nathan Garland is a current employee with the City of Mounds View Police Department. His supervisor, Sergeant Benjamin Zender, has reviewed his performance as it relates to his responsibilities outlined in the job description. Don Peterson is a current employee with the City of Mounds View Public Works Department. His supervisor, Public Works Director Nick DeBar, has reviewed his performance as it relates to his responsibilities outlined in the job description. Officer Darrell Meyer is a current employee with the City of Mounds View Police Department. His supervisor, Deputy Chief Steven Menard, has reviewed his performance as it relates to his responsibilities outlined in the job description. Discussion: It was determined that Police Chief Kinney and Public Works Supervisor Don Peterson have satisfactorily performed in the capacity of their positions, and therefore, step wage adjustments are consistent with the Mounds View Personnel Manual. Item 07C February 27, 2012 Page 2 It was determined that Sergeant Timothy Wolf has satisfactorily performed in the capacity of his position, and therefore a step wage adjustment is consistent with the LELS Police Sergeants Union Contract. It was determined that Officer Nathan Garland has satisfactorily performed in the capacity of his position, and therefore a step wage adjustment is consistent with the LELS Police Officers Union Contract. It was determined that Officer Darrell Meyer has satisfactorily performed in the capacity of his position, and therefore a longevity wage adjustment is consistent with the LELS Police Officers Union Contract. Recommendation: Staff recommends approval of Resolution 7904, approving the wage adjustments for the employees listed in this resolution. Respectfully Submitted, __________________________ Desaree Crane Assistant City Administrator RESOLUTION 7904 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING STEP/LONGEVITY ADJUSTMENTS WHEREAS, the following below are regular full-time employees who are currently working for the City of Mounds View; and WHEREAS, their supervisors reviewed their performances as it relates to the responsibilities outlined in the job description; and WHEREAS, their supervisors determined that the following employees below have satisfactorily performed in the capacity of their positions documented in their performance reviews on file; and WHEREAS, these step increase wage adjustments are consistent with the Mounds View Personnel Manual and Labor Agreements. NOW, THEREFORE BE IT RESOLVED that the Mounds View City Council does hereby approve a wage adjustment to the following indicated in the chart. NAME CURRENT POSITION DATE OF EMPLOYMENT/ CURRENT POSITION CURRENT STEP & WAGE STEP & WAGE ADJUSTMENT EFFECTIVE DATE OF ADJUSTMENT Thomas Kinney Police Chief September 13, 2010 Step 4: $43.96/hr Step 5: $45.43/hr March 13, 2012 (per Resolution 7661) Timothy Wolf Police Sergeant March 1, 2011 Step 3: $34.05/hr Step 4: $35.94/hr March 1, 2012 Nathan Garland Police Officer March 2, 2011 Step 2: $22.29/hr Step 3: $25.47/hr March 2, 2012 Don Peterson Public Works Supervisor March 29, 2010 Step 3: $29.19/hr Step 4: $30.81/hr March 29, 2012 Darrell Meyer Police Officer March 11, 1996 Longevity (7%): $34.07/hr Longevity (9%): $34.71/hr March 11, 2012 Adopted this 27th day of February, 2012. __________________________________ Joe Flaherty, Mayor ATTEST: __________________________________ James Ericson, City Administrator (seal) Item No: 7D Meeting Date: February 27, 2012 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nick DeBar, Public Works Director Item Title/Subject: Second Reading and Adoption of Ordinance 868, An Ordinance Creating a New Chapter to Title 900 Regulating Illicit Discharge and Connections to Storm Drainage System Background/Discussion: The City’s storm drainage system is comprised of over 30 miles of storm sewer piping, 1,500 catch basins and drainage structures, 10 regional ponds, and other components including infiltration basins, underground storage, etc. In order to discharge to these “Waters of the State”, the City is required to maintain a Municipal Separate Storm Sewer System (MS4) general permit. This permit is mandated by the federal regulations under the Clean Water Act and administered locally by the Minnesota Pollution Control Agency. The permit gives owners or operators of municipal separate storm sewer systems approval to discharge stormwater to lakes, rivers, and wetlands in Minnesota. The MS4 permit requires that municipalities develop and implement a Storm Water Pollution Prevention Program (SWPPP), which contains seven Minimum Control Measures (MCMs) that are further broken down into Best Management Practices (BMPS). One MCM is “Illicit Discharge and Detection Elimination” (or IDDE) that mandate municipalities to manage non- storm water discharges to the MS4. These discharges contain pollutants that have negative effects on water quality, natural resources, and wildlife. In order to establish responsibility and legal authority to regulate, monitor, respond, and enforce these illegal (or illicit) discharges and connections, the city needs to adopt a new ordinance. Adopting and enforcing this ordinance is also a BMP requirement under the IDDE MCM. At the February work session, the City Council reviewed a proposed new chapter to the municipal code entitled “Illicit Discharge and Connections to the Storm Drainage System”. This chapter was incorporated into an ordinance, which had a first reading on February 13, 2012. Attached is the final draft of the ordinance with any changes tracked since the first reading. The final version of the ordinance will incorporate these changes if adopted by the City Council. Recommendation: Staff recommends that the City Council provide a second reading and adopt the attached ordinance for City compliance with MS4 storm water permit regulations. If adopted, a summary of the ordinance will be published in the Sun Focus on March 8, 2012 and go into effect 30 days later on April 7, 2012. Respectfully submitted, Nick DeBar - Public Works Director Attachments: • Ordinance 868 1/8 ORDINANCE NO. 868 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE CREATING A NEW CHAPTER TO TITLE 900 REGULATING ILLICIT DISCHARGE AND CONNECTIONS TO STORM DRAINAGE SYSTEM THE CITY OF MOUNDS VIEW ORDAINS: SECTION 1. The City Council of the City of Mounds View hereb y amends Title 900 by adding a new chapter regulating illicit discharge and connections to the storm drainage system as follows: CHAPTER 912 ILLICIT DISCHARGE AND CONNECTIONS TO STORM DRAINAGE SYSTEM SECTION: 912.01: Purpose/Intent 912.02: Definitions 912.03: Applicability 912.04: Responsibility for Administration 912.05: Ultimate Responsibility 912.06: Discharge and Connection Prohibitions 912.07: Watercourse Protection 912.08: Industrial or Construction Activity Discharges 912.09: Right of Entry 912.10: Requirement to Prevent, Control, and Reduce Storm Water Pollutants by the Use of Best Management Practices 912.11: Violations, Enforcement, and Penalties 912.12: Remedies Not Exclusive 912.01: PURPOSE/INTENT: The purpose of this Chapter is to promote, protect, and enhance the natural resources within the City of Mounds View and provide for the health, safety, and general welfare of its citizens through the regulation of non-storm water discharges to the storm drainage system to the maximum extent practicable as required by federal and state law. This Chapter establishes methods for controlling the introduction of pollutants into the municipal separate storm sewer system (MS4) in order to comply with requirements of the National 2/8 Pollutant Discharge Elimination System (NPDES) permit process. The objectives of this Chapter are: (1) To regulate the contribution of pollutants to the municipal separate storm sewer system by storm water discharges by any user. (2) To prohibit illicit connections and discharges to the municipal separate storm sewer system. (3) To establish legal authority to carry out all inspection, surveillance, monitoring, and enforcement procedures necessary to ensure compliance with this Chapter. 912.02: DEFINITIONS: The following definitions apply in this Chapter: Subd. 1. CITY. The City of Mounds View, Minnesota and its elected officials, officers, employees, and agents. Subd. 2. BEST MANAGEMENT PRACTICES (BMPs). Schedules of activities, prohibitions of practices, general good house keeping practices, pollution prevention and educational practices, maintenance procedures, and other management practices to prevent or reduce the discharge of pollutants directly or indirectly to storm water, receiving waters, or storm water conveyance systems. BMPs also include treatment practices, operating procedures, and practices to control site runoff, spillage or leaks, sludge or water disposal, or drainage from raw materials storage. a. STRUCTURAL BMPs are physical devices that are typically designed and constructed to trap or filter pollutants from storm water runoff or reduce runoff velocities. b. NON-STRUCTURAL BMPs are practices that typically focus on preserving open space, protecting natural systems, and incorporate other existing landscape features to manage storm water runoff at its source. Subd. 3. CLEAN WATER ACT. The federal Water Pollution Control Act (33 U.S.C. § 1251 et seq.), and any subsequent amendments thereto. Subd. 4. CONSTRUCTION ACTIVITY. Activities subject to NPDES Construction Permits. These include construction projects resulting in land disturbance of one acre or more. Such activities include but are not limited to clearing and grubbing, grading, excavating, and demolition. Subd. 5. HAZARDOUS MATERIALS. Any material, including, any substance, waste, or combination thereof, which because of its quantity, concentration, or physical, chemical, or infectious characteristics may cause, or significantly contribute to, a substantial present or potential hazard to human health, safety, property, or the environment when improperly treated, stored, transported, disposed of or otherwise managed. Subd. 6. ILLEGAL / ILLICIT DISCHARGE. Any direct or indirect non-storm water discharge to the storm drainage system, except as exempted in this Chapter. 3/8 Subd. 7. ILLICIT CONNECTIONS. An illicit connection is defined as either of the following: a. Any drain or conveyance, whether on the surface or subsurface, that allows an illegal discharge to enter the storm drainage system including, but not limited to, any conveyances that allow any non-storm water discharge of sewage, process wastewater, and wash water to enter the storm drainage system, and any connections to the storm drainage system from indoor drains and sinks, regardless of whether said drain or connection had been previously allowed, permitted, or approved by the City. b. Any drain or conveyance connected from a commercial or industrial land use to the storm drainage system that has not been documented in plans, maps, or equivalent records and approved by the City. Subd. 8. INDUSTRIAL ACTIVITY. Activities subject to NPDES Industrial Storm Water Permits as defined in 40 CFR, Section 122.26 (b)(14). Subd. 9. MUNICIPAL SEPARATE STORM SEWER SYSTEM (MS4). The system of conveyances (including sidewalks, roads with drainage systems, municipal streets, catch basins, curbs, gutters, ditches, man-made channels, or storm drains) owned and operated by the City and designed or used for collecting or conveying storm water, and that is not used for collecting or conveying sewage. Subd. 10. NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) STORM WATER DISCHARGE PERMIT. A permit issued by EPA (or by a State under authority delegated pursuant to 33 USC § 1342(b)) that authorizes the discharge of pollutants to waters of the United States, whether the permit is applicable on an individual, group, or general area-wide basis. Subd. 11. NON-STORM WATER DISCHARGE. Any discharge to the storm drainage system that is not composed entirely of storm water. Subd. 12. PERSON. Any individual, association, organization, partnership, firm, corporation, or other entity recognized by law and acting either as the owner or as the owner's agent. Subd. 13. POLLUTANT. Anything that causes or contributes to pollution. Pollutants may include, but are not limited to: paints, varnishes, and solvents; oil and other automotive fluids; undiluted coal tar-based sealers or other products containing polycyclic aromatic hydrocarbons (PAHs); non-hazardous liquid and solid wastes and yard wastes; refuse, rubbish, garbage, litter, or other discarded or abandoned objects and accumulations, so that same may cause or contribute to pollution; floatables; pesticides, herbicides, and fertilizers; hazardous materials and wastes; sewage, fecal coliform and pathogens; dissolved and particulate metals; animal wastes; wastes and residues that result from constructing a building or structure; and noxious or offensive matter of any kind. Subd. 14. PREMISES. Any building, lot, parcel of land, or portion of land whether improved or unimproved including adjacent sidewalks and parking strips. 4/8 Subd. 15. STORM DRAINAGE SYSTEM. Publicly-owned facilities by which storm water is collected and/or conveyed, including but not limited to any roads with drainage systems, municipal streets, gutters, curbs, inlets, piped storm drains, pumping facilities, retention and detention basins, natural and human-made or altered drainage channels, reservoirs, and other drainage structures. Subd. 16. STORM WATER. Any surface flow, runoff, and drainage consisting entirely of water from any form of natural precipitation, and resulting from such precipitation. Subd. 17. STORMWATER POLLUTION PREVENTION PLAN (SWPPP). A document which describes the Best Management Practices and activities to be implemented by a person or business to identify sources of pollution or contamination at a site and the actions to eliminate or reduce pollutant discharges to Storm Water, Storm Water Conveyance Systems, and/or Receiving Waters to the Maximum Extent Practicable. Subd. 18. WASTEWATER. Any water or other liquid, other than uncontaminated storm water, discharged from any premises. 912.03: APPLICABILITY: This Chapter shall apply to all water entering the storm drainage system generated on any premises unless explicitly exempted by the City. 912.04: RESPONSIBILITY FOR ADMINISTRATION: The Director of Public Works is the principal City official responsible to administer, implement, and enforce the provisions of this Chapter. The Director may delegate any or all of the duties hereunder to designated persons or entities acting in the beneficial interest of or in the employ of the City. 912.05: ULTIMATE RESPONSIBILITY: The standards set forth herein and promulgated pursuant to this Chapter are minimum standards; therefore, this Chapter does not intend or imply that compliance by any person will ensure that there will be no contamination, pollution, or unauthorized discharge of pollutants. 912.06: DISCHARGE AND CONNECTION PROHIBITIONS Subd. 1. Prohibition of Illegal Discharges: No person shall throw, drain, or otherwise discharge, cause, or allow others under its control to throw, drain, or otherwise discharge into the MS4 any pollutants or waters containing any pollutants, other than storm water. Subd. 2. Exemptions to Discharge Prohibitions: The commencement, conduct, or continuance of any illegal discharge to the storm drainage system is prohibited except as described as follows: a. Discharges resulting from the following activities: water line flushing, landscape irrigation, diverted stream flows, rising ground waters, uncontaminated ground water infiltration, uncontaminated pumped ground water, discharges from potable water sources, foundation drains, air conditioning condensation, irrigation water, springs, water 5/8 from crawl space pumps, footing drains, lawn watering, individual residential car washing, flows from riparian habitats and wetlands, dechlorinated swimming pool discharges, and street wash water. b. Discharges or flow from fire fighting, and other discharges specified in writing by the City as being necessary to protect public health and safety. c. Discharges associated with dye testing. Persons performing this activity are required to verbally notify the City prior to the time of the dye test. d. Any non-storm water discharge permitted under an NPDES permit, waiver, or waste discharge order issued to the discharger and administered under the authority of the United States Environmental Protection Agency (EPA), provided that the discharger is in full compliance with all requirements of the permit, waiver, or order and other applicable laws and regulations, and provided that written approval has been granted for any discharge to the storm drainage system. Subd. 3. Prohibition of Illicit Connections: a. The construction, use, maintenance, or continued existence of illicit connections to the storm drainage system is prohibited. b. This prohibition expressly includes, without limitation, illicit connections made in the past, regardless of whether the connection was permissible under law or practices applicable or prevailing at the time of connection. c. A person is considered to be in violation of this ordinance if the person connects a line conveying sewage to the MS4, or allows such a connection to continue. d. Improper connections in violation of this ordinance must be disconnected and redirected, if necessary, to an approved on-site wastewater management system or the sanitary sewer system upon approval of the City. e. Any drain or conveyance that has not been documented in plans, maps, or equivalent, and which may be connected to the storm drainage system, shall be located by the owner or occupant of that property upon receipt of written notice of violation from the City requiring that such locating be completed. Such notice will specify a reasonable time period within which the location of the drain or conveyance is to be determined, that the drain or conveyance be identified as storm sewer, sanitary sewer or other, and that the outfall location or point of connection to the storm sewer system, sanitary sewer system or other discharge point be identified. Results of these investigations are to be documented by qualified persons and provided to the City in a format acceptable to the City. Subd. 4. Prohibition of Illegal Disposal and Dumping: No person shall throw, deposit, place, leave, maintain, or keep any pollutant or substance upon any pavement, storm drain inlet, or other areas exposed to precipitation that may cause pollutant or substance to become an illicit discharge. The intentional disposal of grass, leaves, dirt, or other material into a water resource, buffer, street or pavement, storm drain inlet, conveyance, or other component of the storm drainage system shall also be prohibited. 6/8 912.07: WATERCOURSE PROTECTION: Every person owning property through which a watercourse passes, or such person's lessee, shall keep and maintain that part of the watercourse within the property free of trash, debris, excessive vegetation, and other obstacles that would pollute, contaminate, or significantly retard the flow of water through the watercourse. In addition, the owner or lessee shall maintain existing privately owned structures within or adjacent to a watercourse, so that such structures will not become a hazard to the use, function, or physical integrity of the watercourse. 912.08: INDUSTRIAL OR CONSTRUCTION ACTIVITY DISCHARGES: Subd. 1. Any person subject to an industrial or construction activity NPDES storm water discharge permit shall comply with all provisions of such permit. Proof of compliance with said permit may be required in a form acceptable to the City prior to the allowing of any discharges to the MS4. Subd. 2. The operator of a facility, including construction sites, required to have an NPDES permit to discharge storm water associated with industrial activity shall submit a copy of the Notice of Intent to the City at the same time the operator submits the original Notice of Intent to the EPA as applicable. Subd. 3. The copy of the Notice of Intent to Discharge Storm Water may be delivered to the City either in person or by mailing it to: Director of Public Works City of Mounds View 2401 County Highway 10 Mounds View, MN 55112 Subd. 4. A person commits an offense if the person operates a facility that is discharging storm water associated with industrial activity without having submitted a copy of the Notice of Intent to do so to the City. 912.09: RIGHT OF ENTRY: The City shall be permitted to enter and inspect premises subject to regulation under this Chapter as often as may be necessary to determine compliance with this Chapter. Unreasonable delays in allowing the City access to enter and inspect premise is a violation of this Chapter. 912.10: REQUIREMENT TO PREVENT, CONTROL, AND REDUCE STORM WATER POLLUTANTS BY THE USE OF BEST MANAGEMENT PRACTICES: Subd. 1. The City may adopt requirements identifying Best Management Practices for any activity, operation, or facility that may cause or contribute to pollution or contamination of storm water, the storm drainage system, or waters of the United States. The owner or operator of such activity, operation, or facility shall provide, at their own expense, reasonable protection from accidental discharge of prohibited materials, or other wastes into the storm drainage system or watercourses using these structural and nonstructural BMPs. 7/8 Subd. 2. Further, any person responsible for a property or premises that is, or may be, the source of an illicit discharge, may be required to implement, at said person's expense, additional structural and non-structural BMPs to prevent the further discharge of pollutants to the MS4. Compliance with all terms and conditions of a valid NPDES permit authorizing the discharge of storm water associated with industrial activity, to the maximum extent practicable, shall be deemed compliant with the provisions of this section. These BMPs shall be part of a storm water pollution prevention plan (SWPPP) as necessary for compliance with requirements of the NPDES permit. 912.11: VIOLATIONS, ENFORCEMENT, AND PENALTIES: Subd. 1. Any person violating any provision of this Chapter is guilty of a misdemeanor. Subd. 2. Emergency cease and desist orders. When the City finds that any person has violated, or continues to violate any provision of this Chapter, or any order issued hereunder, or that the person's past violations are likely to recur, and that the person's violation(s) has (have) caused or contributed to an actual or threatened illicit discharge to the MS4 or waters of the state, which reasonably appears to present an imminent or substantial endangerment to the health or welfare of persons or to the environment, the City may issue an order to the violator directing it to immediately cease and desist all such violations. Subd. 3. Suspension due to the detection of illicit discharge. Any person discharging to the MS4 in violation of this Chapter may have their MS4 access terminated if such termination would abate or reduce an illicit discharge. Such suspension may also be imposed if it is necessary to stop an actual or threatened illicit discharge that presents or may present imminent and substantial danger. Subd. 4. Violations deemed a public nuisance. In addition to the enforcement processes and penalties provided in this Chapter, any condition caused or permitted to exist in violation of any of the provision of this Chapter is a threat to public health, safety, and welfare, and is declared and deemed a public nuisance, and may be summarily abated or restored at the violator's expense; and/or a civil action to abate, enjoin, or otherwise compel the cessation of such nuisance may be taken by the City. Subd. 5. Assessments. All costs and expenses, including attorney and consultant fees, incurred by the City in abating any public nuisance under this Chapter may be assessed against the premises at which the violation exists as a special assessment or a charge under Minnesota Statutes Chapter 429, Municipal Code, or City Charter. 912.12: REMEDIES NOT EXCLUSIVE: The remedies listed in this Chapter are not exclusive of any other remedies available under any applicable federal, state, or local law and it is within the discretion of the City to seek cumulative remedies. The City may recover all attorneys’ fees, court costs, and other expenses associated with enforcement of this Chapter, including sampling and monitoring expenses. 8/8 SECTION 2. In accordance with Section 3.07 of the City Charter, City staff will have the following summary printed in the official newspaper in lieu of the complete ordinance: On February 27, 2012, the Mounds View City Council adopted Ordinance 868 that creates a new chapter to Title 900 regulating illicit discharges and connections to the municipal separate storm sewer system (MS4) in order to comply with requirements of the National Pollutant Discharge Elimination System (NPDES) permit process. The ordinance establishes methods to control the introduction of pollutants into the storm drainage system, prohibits illicit discharges and connections to the system, and establishes enforcement procedures necessary to ensure compliance with the chapter regulations. A printed copy of the ordinance is available for inspection during regular business hours at the Mounds View City Hall and is available on-line at www.ci.mounds-view.mn.us. SECTION 3. This ordinance shall take effect thirty (30) days after the date of its publication. First reading and introduction by the Mounds View City Council on February 13, 2012. Second reading and adoption by the Mounds View City Council on February 27, 2012. Published in the official City newspaper on March 8, 2012. __________________________________ Joe Flaherty, Mayor ATTEST: __________________________________ James Ericson, City Administrator (SEAL) Item No: 7E Meeting Date: February 27, 2012 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nick DeBar, Public Works Director Item Title/Subject: Resolution 7905, Approving Bidding Documents and Authorizing Advertisement for Bids for Area E of the Street and Utility Improvement Program Background: The City is in the process of reconstructing 26 miles of City-owned streets and associated underground utilities as part of the Streets and Utilities Improvement Program (Program). The Program includes design standards, a financing plan, a prioritization/implementation (staging) plan, and a communication plan for implementing reconstruction over a 9-year period (2009- 2018) with an estimated program cost of $28 million. The next project area scheduled for construction this summer is Area E. Area E is located between County Road H and H2, and between Silver Lake Road and Long Lake Road. This area is primarily single-family housing, but there are some townhouse developments along County Road H2. Woodcrest Park is also located in this area and there is some undeveloped land north of the park. Area E contains 4.0 miles of streets. The City Council has taken the following steps, thus far, specific to Area E of the Street and Utility Improvement Program: • Aug. 8, 2011 - Authorized Topographic Survey (Res. 7818); • Sept. 26, 2011 - Authorized Engineering Design & Prepare Bid Documents (Res. 7831); • Nov. 28, 2011 - Authorized Geotechnical/Environmental Evaluations (Res. 7861); • Dec. 12, 2011 - Approved Non-Standard Street Design for Sunnyside Road (Res. 7877); • Jan. 9, 2012 - Denied Stormwater Infiltration Basin (SIP) Appeals (Res. 7885); and • Feb. 13, 2012 – Approved Purchase of Supplies for Grouped Mailboxes (Res. 7893). In addition to the above, various neighborhood meetings were held to get input from residents regarding non-standard street designs and proposed stormwater basin locations, both as stand-alone meetings and as part of the Street and Utility Committee meetings. There have been many hours of Engineering Division staff time spent on communication, coordination, meetings, reporting, tracking, and other project related activities. Discussion: Stantec has completed plans and specifications for use in obtaining public bids for construction of the Area E project. These bidding documents have incorporated the Program standards and City Council approved non-standard issues and decisions noted above. In addition, municipal underground utilities needing repair or replacement have been incorporated into the plans and specifications as recommended by Public Works staff. Much of the sanitary sewer below the north-south streets between County Road H and Woodcrest Drive will need replacement due to major deterioration and dilapidation. Some of these sewers were breached last summer during times of high water table elevations, causing sand to back up sewage in sewer pipes and creating sinkholes in the pavements on the surface. Res. 7905, Approve Bid Documents and Authorize Advertisement for Bids for Area E Page 2 An executive summary for the design phase has been prepared by Stantec and is attached to this report for Council review. Also attached is a general layout of the project area showing infiltration basin locations. The Rice Creek Watershed District (RCWD) permit for the project was given conditional approval pending review of corrections (CAPROC) at their board meeting on February 22, 2012. In addition, the plans and specifications were sent to MnDOT for review of State Aid compliance related to Sunnyside Road. Stantec has estimated the cost for constructing Area E at $3,387,600, compared to $3,444,253 budgeted for in the Capital Improvement Program (CIP). The next stage of project development of Area E is the bid phase. This involves advertising the project, distributing plans and specifications, answering and issuing clarifications for bidding requirements, soliciting bid proposals, reviewing and tabulating bids received, and making a recommendation for award for the construction phase. Stantec has provided an estimated maximum fee for $7,300 to assist the City during the bid phase (hourly plus reimbursable expenses). The attached resolution also would authorize Stantec to perform these services. If the attached resolution is adopted, bidding documents will be finalized and the project advertised in the official City newspaper (Sun Focus) and a regional trade publication (Finance and Commerce) for a minimum of three weeks (see Stantec letter for schedule). MnDOT approval is expected prior to distribution of the plans and specifications. A bid opening date of March 29, 2012 is proposed, with Council consideration for awarding construction on April 9, 2012. Construction would then be expected to begin sometime in early May 2012. Recommendation: Staff recommends that the City Council adopt the attached resolution approving bidding documents and authorizing advertisement for bids for the 2012 Street and Utility Improvement Project – Area E. Doing so will allow the project to stay on track for a 2012 construction schedule. Respectfully submitted, Nick DeBar - Public Works Director Attachments: Resolution 7905 Stantec Executive Summary for Design Phase Overall Plan Sheets RESOLUTION 7905 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING BIDDING DOCUMENTS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR AREA E OF THE STREET AND UTILITY IMPROVEMENT PROGRAM WHEREAS, the City Council adopted Resolution 7176 on October 22, 2007, establishing the Street and Utility Improvement Program (Program), which includes nine Street and Utility Improvement Projects identified as Areas A through I; and WHEREAS, Areas A through D have been constructed and Area E, known as 2012 Street and Utility Improvement Project – Area E, City Project No. 2011-006 (Project), is schedule to be constructed during 2012; and WHEREAS, the City Council adopted Resolution 7818 on August 8, 2011, authorizing Bonestroo to perform topographic surveying for the Project; and WHEREAS, the City Council adopted Resolution 7831 on September 26, 2011, authorizing Stantec Consulting Services, Inc. (formerly Bonestroo) to perform engineering design services and prepare bidding documents for the Project; and WHEREAS, the City Council adopted Resolution 7861 on November 28, 2011, authorizing Stork Twin City Testing Corporation to perform a preliminary geotechnical and environmental evaluation for the Project; and WHEREAS, the City Council adopted Resolution 7877 on December 12, 2011, approving a non-standard street design configuration for Sunnyside Road in the Project; and WHEREAS, the City Council adopted Resolution 7885 on January 9, 2012, denying Stormwater Infiltration Program (SIP) appeals in the Project; and WHEREAS, the City Council adopted Resolution 7893 on February 13, 2012, approving the purchase of supplies for grouped mailboxes for the Project; and WHEREAS, Stantec has prepared plans and specifications, for use in soliciting public bids, in general accordance with the Program standards and all subsequent Resolutions noted above; and WHEREAS, Stantec has provided a fee proposal to provide professional services for the bid phase of the Project for an estimated maximum fee of $7,300; and WHEREAS, Rice Creek Watershed District gave conditional approval (CAPROC) for the Project on February 22, 2012; and WHEREAS, plans and specifications have been submitted to the Minnesota Department of Transportation for review and approval of project eligible funding for State Aid construction monies associated with Sunnyside Road improvements included in the Project; and RESOLUTION 7905 WHEREAS, approval of the plans and specifications must be received from the Minnesota Department of Transportation prior to the awarding a construction contract for the project. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. The bidding documents prepared by Stantec for construction of the 2012 Street and Utility Improvement Project – Area E are hereby approved. 2. City staff is hereby directed to cause to be published in the Sun-Focus newspaper and in a regional trade publication, at least three weeks before the last day to submit bids, a notice to bidders for the implementation of said project as required by law. 3. The time and date for receipt of public bids for said Project is hereby established as 10:00 a.m., local time, Thursday, March 29, 2012, at which time they will be publicly opened and read aloud in the Council Chambers of the Mounds View City Hall. 4. City staff is hereby directed to proceed with all activities necessary for the procurement of Municipal State Aid Funds for the eligible improvements to be constructed within the Project. 5. Stantec is authorized to provide professional services associated with the bid phase of the Project, with compensation on an hourly basis with reimbursable expenses, for an estimated maximum fee amount of $7,300. 6. The Director of Public Works is authorized to make approvals related to any amendments to Bidding Documents, including changes in the time and date bids are due, on behalf of the City Council. Adopted this 27th day of February, 2012. ____________________________________ Joe Flaherty, Mayor ATTEST: ____________________________________ James Ericson, City Administrator (SEAL) >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> S >>>>>>>>>>5155 5140 51505155 51415142 5152 5175 5165 5155 5145 5212 5206 5200 5148 5140 51325133 5141 5149 5201 5207 5213 5133 5141 5149 5201 5206 5200 5148 5140 5132 5206 5200 5148 5140 5132 5212 5207 5213 2636 5201 5149 5141 5205 5211 5217 5221 5225 5231 5237 5243 5249 5255 5261 5267 5273 5279 5278 5272 5266 5260 5254 5248 5242 5236 5230 5224 5218 5212 5206 5200 5148 5140 2613 2609 2605 2601 2563 2559 2555 2551 255025542558256226002604260826122616 5143 5161 5163 5165 5167 5169 5171 5173 5175 5177 5162 5164 5166 5170 5172 5174 5176 5168 5178 5278 5272 5266 2649 2645 2641 2637 2633 2629 2625 2621 2617 2613 2609 2605 2650 2646 2642 2638 2634 2630 2626 2622 2618 2614 2610 2649 2645 2641 2637 2633 2629 2625 2621 2617 2613 2609 2653 26102614261826222626263026342638264226462650 2654 2606 5230 5224 260526092613261726212625262926332637264126452649 2601 2563 2559 2555 2551 2728 5177 5181 5185 2760 Greenwood DriveWoodale Drive Ridge Lane Clearview Avenue Louisa Avenue Woodale Drive County Road H2 Longview DriveMSRed Oak DriveSunnyside RoadBrighton LaneRainbow LaneLong Lake RoadSILT FENCE (MACHINE SLICED) EROSION CONTROL LEGEND TEMPORARY PLATE NO. MS RIP RAP PERMANENT STO-13 ERO-01 INLET PROTECTION DURING CONSTRUCTION AND AFTER PAVING PER SPEC SECTION 01 57 13 RIP RAP PLATE NO. STO-13 NOTES: 1. ALL DISTURBED AREAS WITH NO WORK OCCURING FOR A PERIOD OF 7 CONSECUTIVE DAYS SHALL BE RESTORED WITH TEMPORARY HYDROMULCH AT THE EXPENSE OF THE CONTRACTOR UNTIL FINAL RESTORATION IS COMPLETE. 2. PLACE WATER ON STREETS FOR DUST CONTROL AS DIRECTED BY ENGINEER IN FIELD. 3. NO CONSTRUCTION EQUIPMENT IS ALLOWED IN THE INFILTRATION FEATURES. 4. BLOCK CURB CUT TO INFILTRATION SWALE UNTIL VEGETATION IS ESTABISHED, UNLESS NOTED OTHERWISE. 5. RESTORE ALL INFILTRATION FEATURES WITH MN/DOT SEED MIXTURE 270 AND HYDROMULCH (SEE SPEC. SECTION 32 92 00). 6. RESTORE ALL REMAINING DISTURBED AREAS WITH SOD AND 4" TOPSOIL BORROW/SALVAGED TOPSOIL. 7. CLEAN STREETS WITH STREET SWEEPER AND SKIDSTEER AS PER SPEC. SECTION 01 57 13 AND AS DIRECTED BY ENGINEER IN FIELD. INFILTRATION FEATURE NO.DATEWAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISIONI HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORTAND THAT I AM A DULY LICENSEDUNDER THE LAWS OF THE STATE OFPRINT NAME:SIGNATURE:DATE:LIC. NO.©STANTEC 2012 www.stantec.com 2335 Highway 36 W St. Paul, MN 55113 Ph: 651-636-4600 Fax: 651-636-1311 REVISIONMOUNDS VIEW, MINNESOTA2012 STREET AND UTILITY IMPROVEMENT PROJECT - AREA E100 2000 Horizontal Scale In Feet C2.01 TEMPORARY AND PERMANENT EROSION CONTROL PLANGDS MRW MRWPROFESSIONAL ENGINEERMINNESOTA .MICHAEL R. WARNER44693 >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>5092 5091 5085 5079 5071 5065 5059 5053 5045 5092 5086 5080 5072 5066 5060 5054 5046 5085 5079 5071 5065 5059 5053 5045 5046 5054 5060 5066 5072 5080 5086 5092 5097 5095 5087 5085 5075 5071 5065 5061 5057 5055 5047 5045 5092 5086 5080 5072 5066 5060 5054 5046 5091 5085 5079 5071 5065 5059 5053 5045 5045 5053 5059 5065 5071 5079 5085 5091 5046 5054 5060 5066 5072 5080 5086 5092 5092 5086 5080 5072 5066 5060 5054 5046 5091 5085 5079 5071 5065 5059 5053 5045 5045 5053 5059 5065 5071 5079 5085 5046 5054 5060 5066 5072 5080 5086 5092 5084 5076 5068 5062 5056 5106 5114 5126 5130 51405141 5135 5131 5115 51075108 5118 5128 5132 5142 5155 5145 5135 5125 5115 5105 5140 5132 5124 5116 5108 5101 5109 5117 5125 5133 5141 5101 5109 5117 5125 5133 51415140 5132 5124 5116 5108 5100 5140 5132 5124 5116 5108 5100 5149 5141 5133 5125 5117 5109 5101 5140 5132 5124 5116 5108 51005107 5113 5119 5125 5133 5139 5143 2535 2564 2595 2600 2621 2728 2752 2760 5091 Longview DriveRed Oak DriveSunnyside RoadBrighton LaneRainbow LaneEastwood RoadGreenwood DriveWoodcrest Drive Woodcrest Drive Silver Lake RoadLong Lake RoadCounty Road H>>>>>>>>>>>>>>>>>>>>MS MS MS MS SILT FENCE (MACHINE SLICED) EROSION CONTROL LEGEND TEMPORARY PLATE NO. MS RIP RAP PERMANENT STO-13 ERO-01 INLET PROTECTION DURING CONSTRUCTION AND AFTER PAVING PER SPEC SECTION 01 57 13 RIP RAP PLATE NO. STO-13 NOTES: 1. ALL DISTURBED AREAS WITH NO WORK OCCURING FOR A PERIOD OF 7 CONSECUTIVE DAYS SHALL BE RESTORED WITH TEMPORARY HYDROMULCH AT THE EXPENSE OF THE CONTRACTOR UNTIL FINAL RESTORATION IS COMPLETE. 2. PLACE WATER ON STREETS FOR DUST CONTROL AS DIRECTED BY ENGINEER IN FIELD. 3. NO CONSTRUCTION EQUIPMENT IS ALLOWED IN THE INFILTRATION FEATURES. 4. BLOCK CURB CUT TO INFILTRATION SWALE UNTIL VEGETATION IS ESTABISHED, UNLESS NOTED OTHERWISE. 5. RESTORE ALL INFILTRATION FEATURES WITH MN/DOT SEED MIXTURE 270 AND HYDROMULCH (SEE SPEC. SECTION 32 92 00). 6. RESTORE ALL REMAINING DISTURBED AREAS WITH SOD AND 4" TOPSOIL BORROW/SALVAGED TOPSOIL. 7. CLEAN STREETS WITH STREET SWEEPER AND SKIDSTEER AS PER SPEC. SECTION 01 57 13 AND AS DIRECTED BY ENGINEER IN FIELD. INFILTRATION FEATURE NO.DATEWAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISIONI HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORTAND THAT I AM A DULY LICENSEDUNDER THE LAWS OF THE STATE OFPRINT NAME:SIGNATURE:DATE:LIC. NO.©STANTEC 2012 www.stantec.com 2335 Highway 36 W St. Paul, MN 55113 Ph: 651-636-4600 Fax: 651-636-1311 REVISIONMOUNDS VIEW, MINNESOTA2012 STREET AND UTILITY IMPROVEMENT PROJECT - AREA E100 2000 Horizontal Scale In Feet C2.02 TEMPORARY AND PERMANENT EROSION CONTROL PLANGDS MRW MRWPROFESSIONAL ENGINEERMINNESOTA .MICHAEL R. WARNER44693 Item No: 08C Meeting Date: February 27, 2012 Type of Business: Consent Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Kathleen Osmonson, Building Official / Fire Marshal Item Title/Subject: Resolution 7907 Awarding a Contract for Required City Fire Services Introduction: The City has contracted with Olsen Fire Inspection, Inc. for all required fire services since 2009. These services have included servicing City fire extinguishers, inspecting sprinkler systems, system monitoring and servicing and testing City fire alarms. The 3-year service contract has concluded and is in need of review. Background: The intent of contracting for all fire services through one organization was to improve communication and accountability and to decrease cost. Service cost has decreased during this combined 3-year contract. While communications have been somewhat complicated due to staffing changes within Olsen, these changes appear to be stabilized at this point in time. Public Works personnel and Kathi Osmonson have worked together to address all necessary repair and maintenance issues. Public Works will take separate responsibility for the fire extinguisher service contract so it can track the various departments’ extinguisher maintenance and for billing accuracy. The Public Works department will be collecting bids for the fire extinguisher service and submit their own staff report as necessary. Discussion: Marshal Osmonson has requested contract pricing information for the remaining required services: monitoring, sprinkler testing and alarm testing. The results are as follows: Olsen Fire Inspection: City Hall $ 635.00 Community Center $ 710.00 Water Treatment Plant $ 635.00 Public Works $ 220.00 Total: $2,200.00 (not including maintenance or repairs) Res. 7907 Report February 27, 2012 Page 2 Summit Fire Protection submitted a bid but they do not provide monitoring services. If they were to sub-contract the monitoring services the City would have to reprogram the communication devices at additional cost. While it would be possible to continue to have Olsen monitor our systems and contract with Summit for the testing, Summit’s bid was significantly more expensive than Olsen’s bids. Northland Fire agreed to submit a bid however to date none was received. Express Fire does not provide alarm testing or monitoring services, and thus were unable to provide a bid for ALL services. While there have been some bumps in the road with Olsen, they have full understanding of the City’s buildings and its needs. Olsen is also familiar with the City’s systems and has completed maintenance and repairs. Olsen has programmed our alarm panels for their monitoring systems. Recommendation: It is staff’s recommendation that the City Council approve Resolution 7907 which approves authorizes another three-year agreement for services with Olsen Fire Inspection, Inc., at the quoted amount. Respectfully submitted, ________________________ Kathleen Osmonson Attachments: 1. Resolution 7907 RESOLUTION 7907 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA Approving a Comprehensive Service Agreement with Olsen Fire Inspection, Inc. for All Required Fire Services at City Hall, Public Works, the Water Treatment Plant and Community Center WHEREAS, fire protection features such as sprinklers, monitor panels, alarm systems, all require annual testing and servicing; and, WHEREAS, all City buildings that have these fire protection systems must have these services; and, WHEREAS, the City of Mounds View currently uses Olsen Fire Inspection, Inc. for these services, and they are familiar with our systems and building needs; and, WHEREAS, City staff received the following three bids to cover all required services: Vendor Base Bid Options Olsen Fire $2,200.00 3-year same price contract Summit Fire $2,440.00 3-year same price contract utilizing Olsen for system monitoring Northland Fire not available Express Fire not available NOW, THEREFORE BE IT RESOLVED, that the Mounds View City Council approves a three-year service agreement with Olsen Fire Inspection, Inc. beginning March 1, 2012, to provide all fire inspection and monitoring services to the City of Mounds View and as such authorizes the Mayor and City Administrator to execute the agreement on behalf of the City. Adopted this 27th day of February, 2012. Joe Flaherty, Mayor ATTEST: ________ James Ericson, City Administrator (seal) 397409v1 SJR Mu125-11 Kennedy 470 U.S. Bank Plaza 200 South Sixth Street Minneapolis MN 55402-1458 (612) 337-9300 telephone (612) 337-9310 fax http://www.kennedy-graven.com Affirmative Action, Equal Opportunity Employer Graven C H A R T E R E D SCOTT J. RIGGS Attorney at Law Direct Dial (612) 337-9260 Email: sriggs@kennedy-graven.com MEMORANDUM Date: February 23, 2012 To: James Ericson, City Administrator From: Scott J. Riggs, City Attorney Re: Mounds View Project Status Report MU125-11: Administration. General discussions with staff regarding various City matters. Review statutes, City Code, etc. regarding permittee’s use of unimproved right- of-way. Matter is presently pending. MU125-14: Public Works Department. Research regarding contractors working within the City. Review and provide revisions to sanitary sewer ordinance. Consult with City staff regarding same. Matter is presently pending. MU210-35: Community Center. Review roofing project contracts and related materials. Consult with City staff regarding same. Matter is presently pending. MU210-162: Robert’s Bar. Follow-up with City staff regarding CUP provisions, liquor liability insurance coverage, water meter valve, etc. Matter is presently pending. MU210-164: Utility Franchise Matters. Review Xcel correspondence regarding contracts for street lights. Matter is presently pending. MU210-166: Billboard Matters. Review question regarding dynamic billboards and proposed revisions to City Code. Draft and revise proposed third amended lease, etc. Consult with City staff regarding same. Forward third amended lease to the City and others. Work on document execution issues, etc. Matter is presently pending. MU210-189: Coventry Senior Living Project. Review final plat and other documentation. Consult with City staff regarding same. Matter is presently pending. & Mr. Jim Ericson February 23, 2012 Page 2 397409v1 SJR Mu125-11 MU210-192: Senior Housing Revenue Bonds, Series 2010 (Select Senior Living). The temporary bonds that were issued and expected to be refunded with permanent bonds in 2011 have been defeased. Matter is presently pending. MU210-199: Water Tower Project. Review contract and related documents. Consult with City staff regarding same. Matter is presently pending. SJR:jms