HomeMy WebLinkAboutAgenda Packets - 2012/03/12CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
MOUNDS VIEW CITY HALL
Monday, March 12, 2012
7:00 p.m.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Flaherty, Stigney, Hull, Mueller, Gunn
4. APPROVAL OF AGENDA
5. PUBLIC INPUT:
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give
your full name and address for the minutes. Also, please limit your comments to three
minutes.
6. SPECIAL ORDER OF BUSINESS
A. Resolution 7910 in Support of Ramsey County’s “Beyond the Yellow Ribbon”
Program
B. Public Information Meeting for Wellhead Protection Plan – Part 1
7. COUNCIL BUSINESS
A. 7:05pm Public Hearing, Resolution 7903, Variance Appeal Request for a Garage
to Exceed the Allowed Height Limit at 8027 Woodlawn Drive
B. 7:10pm Public Hearing, Introduction and First Reading of Ordinance 869, an
Amendment to Zoning Code Chapter 1121 about Accessing Detached Parking
Areas
C. Resolution 7911, Approving Reestablishment of Precinct Boundaries
D. Resolution 7912, Approving Step Wage Adjustments for Agnes Quasabart,
Accountant, and Police Officer Andrew Olson
E. Resolution 7914, Awarding a Construction Contract to Rosenquist Construction, Inc.
for 2012 Reroofing of Community Center and Water Treatment Plant No. 1 Project
F. Resolution 7915, Awarding a Construction Contract to Odland Protective Coatings,
Inc. for 2012 Water Tower Reconditioning Project
8. CONSENT AGENDA
A. Resolution 7906, Authorizing a 3 Year Contract for Pest Control for the Community
Center, Public Works and City Hall buildings.
B. Resolution 7916, Approving Contracts with 4 Seasons Tree Care, Inc. and Upper
Cut Tree Services for Tree Removal and Trimming Services
March 12, 2012, City Council Agenda
Page 2
8. CONSENT AGENDA - continued
C. Resolution 7908, Amending the Personnel Manual Relating to Uniform
Reimbursement for Civilian Police Department Employees
D. Resolution 7909, Approving a Two-Year Labor Agreement with the Public Works
Collective Bargaining Unit for 2012 and 2013
E. Set a Public Hearing for Monday, March 26, 2012 at 7:05pm for the Introduction
and First Reading of Ordinance 870, Amending City Code Chapters 514 and 1106
to Allow Massage Therapy as a Home Occupation
F. Resolution 7913, Amending the Personnel Manual Relating to the Retirement
Health Savings Plan
9. JUST AND CORRECT CLAIMS
10. APPROVAL OF MINUTES
A. February 13, 2012, City Council Minutes
B. February 27, 2012, City Council Minutes
11. REPORTS
A. Reports of Mayor and Council
B. Reports of Staff
1. Public Works 2011 Annual Report
C. Reports of City Attorney
12. Next Council Work Session: Monday, April 2, 2012, at 7pm
Next Council Meeting: Monday, March 26, 2012, at 7pm
13. ADJOURNMENT
CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
MOUNDS VIEW CITY HALL
Monday, March 12, 2012
7:00 p.m.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Flaherty, Stigney, Hull, Mueller, Gunn
4. APPROVAL OF AGENDA
5. PUBLIC INPUT:
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give
your full name and address for the minutes. Also, please limit your comments to three
minutes.
6. SPECIAL ORDER OF BUSINESS
A. Resolution 7910 in Support of Ramsey County’s “Beyond the Yellow Ribbon”
Program
B. Public Information Meeting for Wellhead Protection Plan – Part 1
7. COUNCIL BUSINESS
A. 7:05pm Public Hearing, Resolution 7903, Variance Appeal Request for a Garage
to Exceed the Allowed Height Limit at 8027 Woodlawn Drive
B. 7:10pm Public Hearing, Introduction and First Reading of Ordinance 869, an
Amendment to Zoning Code Chapter 1121 about Accessing Detached Parking
Areas
C. Resolution 7911, Approving Reestablishment of Precinct Boundaries
D. Resolution 7912, Approving Step Wage Adjustments for Agnes Quasabart,
Accountant, and Police Officer Andrew Olson
E. Resolution 7914, Awarding a Construction Contract to Rosenquist Construction,
Inc. for 2012 Reroofing of Community Center and Water Treatment Plant No. 1
Project
F. Resolution 7915, Awarding a Construction Contract to Odland Protective Coatings,
Inc. for 2012 Water Tower Reconditioning Project
8. CONSENT AGENDA
A. Resolution 7906, Authorizing a 3 Year Contract for Pest Control for the Community
Center, Public Works and City Hall buildings.
B. Resolution 7916, Approving Contracts with 4 Seasons Tree Care, Inc. and Upper
Cut Tree Services for Tree Removal and Trimming Services
March 12, 2012, City Council Agenda
Page 2
8. CONSENT AGENDA - continued
C. Resolution 7908, Amending the Personnel Manual Relating to Uniform
Reimbursement for Civilian Police Department Employees
D. Resolution 7909, Approving a Two-Year Labor Agreement with the Public Works
Collective Bargaining Unit for 2012 and 2013
E. Set a Public Hearing for Monday, March 26, 2012 at 7:05pm for the Introduction
and First Reading of Ordinance 870, Amending City Code Chapters 514 and 1106
to Allow Massage Therapy as a Home Occupation
F. Resolution 7913, Amending the Personnel Manual Relating to the Retirement
Health Savings Plan
9. JUST AND CORRECT CLAIMS
10. APPROVAL OF MINUTES
A. February 13, 2012, City Council Minutes
B. February 27, 2012, City Council Minutes
11. REPORTS
A. Reports of Mayor and Council
B. Reports of Staff
1. Public Works 2011 Annual Report
C. Reports of City Attorney
12. Next Council Work Session: Monday, April 2, 2012, at 7pm
Next Council Meeting: Monday, March 26, 2012, at 7pm
13. ADJOURNMENT
Item No: 6A
Meeting Date: March 12, 2012
Type of Business: Special
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Item Title/Subject: Resolution 7910 Supporting Suburban
Ramsey County’s “Beyond the Yellow
Ribbon” Program
Introduction:
The City, along with all other suburban Ramsey County municipal entities, has been
asked to approve a resolution in support of the “Beyond the Yellow Ribbon” program
coordinated by these same cities.
Discussion:
Beyond the Yellow Ribbon is a comprehensive program that creates awareness for the
purpose of connecting Servicemembers and their families with community support,
training, services and resources. This is accomplished by creating awareness through
the Yellow Ribbon Community Campaign and synchronizing sustainable community
support networks; connecting and coordinating organizations, agencies, and companies
to provide resources and support to Servicemembers and their families; delivering a
series of formal Yellow Ribbon Training events to Servicemembers and their families
before, during and after deployment; and providing an opportunity for Minnesotans to
support Servicemembers and their families.
Through this program, Servicemembers and their families are connected to community
support, training, services and resources. Services can range from the simple such as
shoveling a sidewalk to the more complex, such as helping a family member apply for
benefits or find a job.
Recommendation:
Staff is pleased to recommend City Council approval of the attached Resolution 7910
which supports the efforts of the Suburban Ramsey County’s “Beyond the Yellow
Ribbon” Program.
Respectfully submitted,
________________________
James Ericson
City Administrator
RESOLUTION 7910
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
A RESOLUTION SUPPORTING THE EFFORTS OF BECOMING
A BEYOND THE YELLOW RIBBON COMMUNITY
WHEREAS, many families support their military service members who are serving in the United
States and overseas to protect the values and freedom enjoyed by the citizens of the United States of
America, and;
WHEREAS, a Beyond the Yellow Ribbon Community Group has been formed in an effort to
assist connecting local military family members with a community network of support that is understood
and trusted by military families, where military residents and their families are recognized and can access
information and services to assist them during the deployment cycle and is sustainable for future military
families as deployment becomes necessary, and;
WHEREAS, this Beyond the Yellow Ribbon Community Group will build on the existing strength
of our community and organizations by continuing to support awareness and addressing the needs of
spouses and children throughout the deployment, deployment-reintegration process and through extended
periods after homecoming in ways to lessen their burden while a family member is deployed or is impacted
by their service to community and country, and;
WHEREAS, We believe the effects of deployment do not end when the soldier returns home and
the family is reunited; this process takes months for some families and years for others; We believe the
ultimate vision of the community is to offer support to military families and honor them in our midst, and;
WHEREAS, the City Council of the City of Mounds View and the Beyond the Yellow Ribbon
Community Group encourage key groups of the community service members and their families to be
proactive and work in harmony to develop a program which empowers community synchronization of
effort and build an enduring and sustainable network of support.
NOW THEREFORE BE IT RESOLVED, on behalf of its residents, the Mounds View City
Council is proud to recognize, appreciate and say “Thank You” to our military members and their families
for their service sacrifices and in all they do.
NOW THEREFORE BE IT FURTHER RESOLVED, that the residents and the Mounds View
City Council do fully support the efforts of the Beyond the Yellow Ribbon Community Group to support
our military members and their families while defending the democratic values of the United States of
America.
Approved this 12th day of March, 2012.
____________________________________
Joe Flaherty, Mayor
ATTEST:
__________________________________
James Ericson, City Administrator
(seal)
Item No: 6B
Meeting Date: March 12, 2012
Type of Business: Special Order of Business
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Nick DeBar, Public Works Director
Item Title/Subject: Public Information Meeting for Wellhead Protection Plan – Part 1
Background:
In accordance with Minnesota Rules, Chapter 4720, all public water suppliers are mandated to
implement wellhead protection measures through a Wellhead Protection Plan (WHPP). The
Minnesota Department of Health (MDH) is in charge of enforcing these rules and has been
phasing in the requirements to individual water suppliers over the past few years. Mounds View
was notified in 2009 by the MDH that we are included in the next phase of municipalities
required to perform this planning work based on our vulnerability to potential contamination.
WHPP is broken into two general parts. Part 1 includes detailed analysis of each well and
pumping aquifer characteristics, groundwater flow models, delineating WHP areas, vulnerability
assessments, and identifying the types of potential contamination. Part 2 involves inventorying
potential sources of contamination and developing management strategies for addressing the
potential sources of contamination.
This planning process takes some time to complete, and Mounds View has a deadline of April
15, 2013 for compliance. Barr Engineering Company was hired by the City to prepare Part 1 of
the WHPP and has been coordinating the work with the City’s designated Wellhead Protection
Manager, Nick DeBar, and MDH staff. The Part 1 Report was submitted to the MDH in
December 2011, and subsequently approved in a letter to the City dated February 1, 2012.
Discussion:
The next step in the WHPP process is to have a public information meeting for the general
public to review the components of the Part 1 Report. The City is required to notify local units of
government that are wholly or partially located within the wellhead protection area (WHPA) and
drinking water supply management area (DWSMA) delineated in the WHPP Part 1 process.
Besides the City of Mounds View, these areas include parts of Arden Hills, Blaine, Shoreview,
New Brighton, and Lexington. A map showing these boundaries is attached for your review.
John Greer, a Professional Geologist with Barr Engineering who performed and prepared the
Part 1 report, is anticipated to be present to review the WHPP Part 1 findings for this public
information meeting.
Recommendation:
No recommendation is necessary at this time. Sometime shortly after the public information
meeting, City Engineering staff will have a scoping meeting with MDH for Part 2 of the WHPP.
Staff will use this scope to solicit a fee proposal from Barr Engineering to assist the City with the
Part 2, which will be considered for Council authorization in the near future.
Respectfully submitted,
Nick DeBar - Public Works Director / Wellhead Protection Manager
Attachments: WHPP Part 1 Map
Item No: 7A
Meeting Date: March 12, 2012
Type of Business: Public Hearing
Administrator Review: ________
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Heidi Heller, Planning Associate
Item Title/Subject: Public Hearing - Resolution 7903, Appeal of a Variance Denial to
allow a Detached Accessory Building to Exceed the Maximum
Height Limit at 8027 Woodlawn Drive; Planning Case VR11-008
Introduction:
The applicant, Tim Downing, property owner of 8027 Woodlawn Drive, is appealing the denial
of his variance request to allow the height of his detached accessory building to exceed the
maximum height limit of 18 feet. Mr. Downing has built a second garage on his property that
is 22 feet 10 inches tall.
Discussion:
In October 2007, the applicant was issued a building permit to construct a detached accessory
building on his property. The building plans submitted were for a typical style, single story,
936 square foot detached garage. At the time the permit was issued, the Zoning Code height
limit was 15 feet as measured midway between the peak and the eave. Mr. Downing’s garage
plans showed a height of 11 feet at the midway point, which met the then current zoning code.
In November 2009 the Zoning Code was amended, and the height limit for accessory
buildings was changed to 18 feet at the highest point.
Mr. Downing did not start work on the garage for an extended time, and the City Building
Official granted several extensions for his building permit in order to keep the permit “active”
until he had time to start construction. Per the building code, a building permit will stay active
as long as some construction work is being done at least every 6 months. If after 6 months no
work has been done, the permit will expire. The applicant may submit a written request for an
extension of their permit, which the Building Official may grant at their discretion.
A footing inspection for the garage was requested by the applicant for August 31, 2010, and
the floor slab was poured the next week. After that, the City did not receive any requests from
Mr. Downing for more inspections. One year later, in late August 2011, Staff became aware
that a 2-story garage had been constructed on the applicant’s property. After reviewing the
permit application, staff saw that the garage Mr. Downing built was very different from the
plans he had submitted in 2007. The Building Official attempted to contact Mr. Downing in
late August 2011, and again in September after receiving no response to the first letter. In
early October 2011, staff finally spoke with Mr. Downing and he submitted a drawing of the as-
built garage showing the garage height to the peak was 22 feet 10 inches. At that time, staff
informed him that he would need to either reduce the height of the garage or apply for a
variance. Mr. Downing chose to apply for a variance.
8027 Woodlawn Drive Variance Appeal Report
March 12, 2012
Page 2
For the City Council to overturn the Planning Commission’s denial, it must find that, in its
opinion, a variance is necessary to provide relief to the landowner in those cases where the
Code imposes practical difficulties in the use of the property owner’s land. This is true for all
variance requests. State statutes require that the governing body review a set of specified
criteria for each application and make its decision in accordance with these criteria. These
criteria are set forth in Section 1125.02, Subdivision 2, of the City Code. A variance may be
granted only in the event that all of the following circumstances exist:
a. The variance is in harmony with the general purposes and intent of these regulations.
The zoning code limits the height of buildings in order to maintain visual consistency
throughout neighborhoods. Accessory buildings in particular have these limitations so
they do not exceed the height of the house, and to limit the uses that could occur in a
larger building.
b. The variance is consistent with the Comprehensive Plan.
While the Comprehensive Plan does not specify design or size criteria for buildings, it
does support improvements to and the maintenance of properties.
c. The applicant proposes to use the property in a reasonable manner not permitted by
this Title or the City Code.
The applicant owns many things that would be stored in a large garage.
d. Unique circumstances apply to the property which do not apply to other properties in
the same zone or vicinity and result from lot size or shape, topography or other
circumstances over which the owner of the property since the enactment of this Title
has had no control. The unique circumstances do not result from the actions of the
applicant.
This property does not have any unique features.
e. The variance does not alter the essential character of the neighborhood.
The applicant’s neighborhood consists of large, almost one acre size lots, and the
applicant has a 2-story house, so the height of the garage is not incompatible with the
house, and the overall garage size does not feel overwhelming to the property or the
neighborhood. The second garage is behind the front line of both adjacent neighbor’s
home and garage.
8027 Woodlawn Drive Variance Appeal Report
March 12, 2012
Page 3
f. The variance requested is the minimum variance which would alleviate the practical
difficulties. Economic conditions alone do not constitute practical difficulties.
The 4’10” height variance is the minimum variance needed since the garage is already
built.
g. The Planning Commission may impose such conditions upon the premises benefited
by a variance as may be necessary to comply with the standards established by this
Title or to reduce or minimize the effect of such variance upon other properties in the
neighborhood, and to better carry out the intent of the variance. The condition must be
directly related to and must bear a rough proportionality to the impact created by the
variance.
The applicant has not finished the exterior of the accessory building. A new/modified
building permit for the as-built structure has not yet been approved by the Building
Official. If a variance is granted, staff would recommend imposing conditions of
deadlines for receiving Building Official plan approval for the as-built garage, issuance
and payment for the modified building permit, along with a deadline for completing the
exterior finish of the garage.
December 7, 2011 Planning Commission meeting result:
The Planning Commission discussed this case at length, three neighbors commented, and the
Commission ultimately denied the variance by a 6-1 vote. Commissioner Schiltgen voted
against the denial because he felt it was understandable for Mr. Downing to not know that the
City Code regarding garage height limit changed during the construction, and the garage he
built was based on the height requirements in place when his building permit was issued.
None of the neighbors that commented at the meeting have a problem with the garage itself,
but they feel that Mr. Downing should have to follow the City Code rules.
Per the Zoning Code, Mr. Downing had 60 days to appeal the Planning Commission’s denial
to the City Council, and opted to do that with a written request submitted to the City on
February 3, 2012. The appeal is a public hearing and notices again went out to all property
owners within 350 feet of 8027 Woodlawn Drive. Staff received one email on March 3, 2012
from Marlene & John Huyck at 2508 Sherwood stating that they have no objection to the
height of the garage. Mayor Flaherty received a phone call on March 5, 2012 from a resident
stating that he had no problems with the garage height.
8027 Woodlawn Drive Variance Appeal Report
March 12, 2012
Page 4
Council Actions:
Hold the public hearing and consider testimony and documentation. If the Council believes
that the Planning Commission’s action was appropriate and that the findings contained in
Planning Commission Resolution 955-11 are proper, the Council could approve version 1 of
Resolution 7903. This is a resolution that upholds the Planning Commission denial by
rejecting the applicant’s appeal.
If the Council finds there is in fact sufficient practical difficulty to justify the applicant’s
variance request (thus overturning the Planning Commission’s denial), the Council could
approve version 2 of Resolution 7903. This is a resolution that approves the variance for a
garage to exceed the 18-foot height limit.
Respectfully Submitted By,
Heidi Heller
Planning Associate
Attachments:
1. Zoning Map
2. Aerial Photos
3. Photographic Documentation
4. Drawing of Garage as Constructed
5. Letters from Applicant, Tim Downing
6. Planning Commission Resolution 955-11
7. Resolution 7903 (Approval & Denial versions)
NZONING MAP
* Properties not indicated with a designation are zoned R-1, Single Family Residential
N
Aerial View
H
New
Garage
location
8027
The aerial photo was taken before the garage was constructed, but the footprint area
has been cleared.
Photographic Documentation
View of property from the street.
Top of tall garage is visible
behind the front garage.
Looking southeast across the
backyard. View of north side
of tall garage.
Rear corner roof
overhang of the
front garage
View of front/west side of tall
garage.
Looking southwest across
backyard at tall garage and
back of house (standing in
NE corner of yard)
View of rear of Downing
garage and south neighbor’s
house and garage (standing
in SE corner of yard) South neighbor’s property:
GARAGE and HOUSE
Drawing of front of as-built garage
Letter from Applicant
Letter from Applicant
MOUNDS VIEW PLANNING COMMISSION
RESOLUTION NO. 955-11
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION DENYING A VARIANCE TO ALLOW AN ACCESSORY BUILDING TO
EXCEED THE 18 FOOT HEIGHT LIMIT AT 8027 WOODLAWN DRIVE;
PLANNING CASE VR2011-008
WHEREAS, the applicant, Tim Downing, property owner of 8027 Woodlawn Drive, has
applied for a variance to allow a 22 foot 10 inch tall garage on his property; and,
WHEREAS, 8027 Woodlawn Drive is zoned R-1, Single Family Residential, and legally
described as:
Woodlawn Terrace, Lot 24, Ramsey County, Minnesota
PIN 05-30-23-32-0033
WHEREAS, the Mounds View Planning Commission has reviewed the following
documents regarding this proposal:
1. Zoning Map
2. Aerial View
3. Photographic Documentation
4. Staff Report
WHEREAS, the purpose of the variance provision in the Zoning Code is to give relief to
property owners when the strict enforcement of the zoning code requirements restricts the
improvement of property due to practical difficulties brought about by unique or extraordinary
features of the physical property that are beyond the property owner’s control; and,
WHEREAS, the Planning Commission held a duly-noticed public hearing regarding this
request on December 7, 2011; and,
WHEREAS, according to Section 1125.02, Subdivision 2 of the Mounds View Municipal
Code, the Planning Commission is to review a standard set of criteria, of which all must be
satisfied, in order to grant a variance to the Zoning Code.
NOW, THEREFORE, BE IT RESOLVED, the Mounds View Planning Commission finds
that all of the criteria as identified in Section 1125.02, Subdivision 2 of the Mounds View
Municipal Code are not satisfied, and finds there not to be sufficient practical difficulty with
regard to the property located at 8027 Woodlawn Drive, and makes the following findings of
fact related to its decision:
Resolution 955-11
Page 2
1. The Zoning Code has established regulations for accessory building height in order to
maintain visual consistency in the neighborhood, and to prevent accessory buildings
from being taller or overshadow the house on the property. The applicant did not follow
his submitted and City approved building plans, and did not follow City Code
regulations.
2. The variance may not be inconsistent with the Comprehensive Plan, although the
Comprehensive Plan would not encourage property owners to not follow City Code
regulations.
3. The applicant may intend to use the property and garage in a reasonable manner, but
has not demonstrated that there is a true “practical difficulty” associated with this
property that would warrant allowing a garage to exceed the Zoning Code height limit.
4. There are no unique circumstances that apply to this property. The need to apply for a
variance is the direct result of actions by the property owner.
5. Granting a variance to allow a taller garage may not alter the character of this particular
neighborhood since the lots are large.
6. The variance requested is the minimum variance needed since the garage is already
built.
7. The Planning Commission may impose conditions upon the premises as may be
necessary to comply with city standards and to minimize the effect of such variance
upon other properties in the neighborhood.
NOW, THEREFORE, BE IT FINALLY RESOLVED, the Mounds View Planning
Commission, based upon the above findings, denies the variance request of Tim Downing,
property owner of 8027 Woodlawn Drive, to allow a garage to exceed the 18 foot accessory
building height limit.
Adopted this 7th day of December, 2011.
_________________________________
Gary Stevenson, Chair
ATTEST:
__________________________________
James Ericson, City Administrator
(SEAL)
RESOLUTION NO. 7903 VERSION 1
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION UPHOLDING THE PLANNING COMMISSION’S DENIAL OF A
VARIANCE FOR AN ACCESSORY BUILDING TO EXCEED THE 18 FOOT
HEIGHT LIMIT AT 8027 WOODLAWN DRIVE;
PLANNING CASE VR2011-008
WHEREAS, the applicant, Tim Downing, property owner of 8027 Woodlawn Drive, has
applied for a variance to allow a 22 foot 10 inch tall garage on his property; and,
WHEREAS, 8027 Woodlawn Drive is zoned R-1, Single Family Residential, and legally
described as:
Woodlawn Terrace, Lot 24, Ramsey County, Minnesota
PIN 05-30-23-32-0033
WHEREAS, the purpose of the variance provision in the Zoning Code is to give relief to
property owners when the strict enforcement of the zoning code requirements restricts the
improvement of property due to practical difficulties brought about by unique or extraordinary
features of the physical property that are beyond the property owner’s control; and,
WHEREAS, on December 7, 2011, the Planning Commission held a duly-noticed public
hearing and received resident applicant and staff input regarding this request; and,
WHEREAS, on December 7, 2011, the Planning Commission approved Resolution
955-11, a resolution denying the variance request by Tim Downing due to a lack of
demonstrated practical difficulty; and,
WHEREAS, on February 3, 2012, the applicant submitted a written appeal, requesting
that the City Council overturn the Planning Commission’s denial; and,
WHEREAS, on March 12, 2012, the City Council held a duly-noticed public hearing
about this appeal; and,
WHEREAS, the Mounds View City Council has reviewed the following documents
regarding this proposal:
1. Zoning Map
2. Aerial View
3. Photographic Documentation
4. Drawing of As-Built Garage
5. Letters from Applicant, dated Oct. 10, 2011 and Dec. 2, 2011
6. Staff Report, dated March 12, 2012
7. Planning Commission Resolution 955-11
Resolution 7903
Page 2
WHEREAS, according to Section 1125.02, Subdivision 2 of the Mounds View Municipal
Code, the Planning Commission is to review a standard set of criteria, of which all must be
satisfied, in order to grant a variance to the Zoning Code.
WHEREAS, the purpose of the variance provision in the Zoning Code is to give relief to
property owners when the strict enforcement of the code requirements imposes hardship
thereby restricting the improvement of the property due to practical difficulties brought about
by the unique or extraordinary features of the physical property that are beyond the property
owner’s control; and,
NOW, THEREFORE, BE IT RESOLVED, that the Mounds View City Council does
hearby uphold the decision of the Mounds View Planning Commission to deny Tim Downing,
property owner of 8027 Woodlawn Drive, a variance to allow a detached garage to exceed the
18-foot accessory building height limit, incorporating herein by reference, the same findings of
fact as stated in the Planning Commission’s resolution of denial.
Adopted this 12th day of March, 2012.
_________________________________
Joe Flaherty, Mayor
ATTEST:
__________________________________
James Ericson, City Administrator
(SEAL)
RESOLUTION NO. 7903 VERSION 2
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION OVERTURNING THE PLANNING COMMISSION’S DENIAL OF A
VARIANCE FOR AN ACCESSORY BUILDING TO EXCEED THE 18 FOOT
HEIGHT LIMIT AT 8027 WOODLAWN DRIVE, THEREBY APPROVING THE VARIANCE
AS REQUESTED; PLANNING CASE VR2011-008
WHEREAS, the applicant, Tim Downing, property owner of 8027 Woodlawn Drive, has
applied for a variance to allow a 22 foot 10 inch tall garage on his property; and,
WHEREAS, 8027 Woodlawn Drive is zoned R-1, Single Family Residential, and legally
described as:
Woodlawn Terrace, Lot 24, Ramsey County, Minnesota
PIN 05-30-23-32-0033
WHEREAS, the purpose of the variance provision in the Zoning Code is to give relief to
property owners when the strict enforcement of the zoning code requirements restricts the
improvement of property due to practical difficulties brought about by unique or extraordinary
features of the physical property that are beyond the property owner’s control; and,
WHEREAS, on December 7, 2011, the Planning Commission held a duly-noticed public
hearing and received resident applicant and staff input regarding this request; and,
WHEREAS, on December 7, 2011, the Planning Commission approved Resolution
955-11, a resolution denying the variance request by Tim Downing due to a lack of
demonstrated practical difficulty; and,
WHEREAS, on February 3, 2012, the applicant submitted a written appeal, requesting
that the City Council overturn the Planning Commission’s denial; and,
WHEREAS, on March 12, 2012, the City Council held a duly-noticed public hearing
about this appeal; and,
WHEREAS, the Mounds View City Council has reviewed the following documents
regarding this proposal:
1. Zoning Map
2. Aerial View
3. Photographic Documentation
4. Drawing of As-Built Garage
5. Letters from Applicant, dated Oct. 10, 2011 and Dec. 2, 2011
6. Staff Report, dated March 12, 2012
7. Planning Commission Resolution 955-11
Resolution 7903
Page 2
WHEREAS, according to Section 1125.02, Subdivision 2 of the Mounds View Municipal
Code, the Planning Commission is to review a standard set of criteria, of which all must be
satisfied, in order to grant a variance to the Zoning Code.
WHEREAS, the purpose of the variance provision in the Zoning Code is to give relief to
property owners when the strict enforcement of the code requirements imposes hardship
thereby restricting the improvement of the property due to practical difficulties brought about
by the unique or extraordinary features of the physical property that are beyond the property
owner’s control; and,
WHEREAS, the intent of the accessory building zoning code requirements is to
maintain visual consistency throughout neighborhoods, however these efforts need to be
balanced with the right and allowance to develop one’s property; and
WHEREAS, the Mounds View City Council hereby makes the following findings of fact
related to its decision:
1. The garage does not exceed the height of the house and is intended to provide enough
indoor storage for the amount of items that the applicant owns.
2. The variance is consistent with the Comprehensive Plan in that the applicant has
added a significant improvement to his property and can store more items indoors.
3. The applicant owns several vehicles, trailers and other equipment that could be stored
indoors. He will be able to maintain his property by being able to store most or all of
his items inside.
4. The applicant’s lot is almost an acre in size, which is larger than most in the city.
5. The tall garage does not appear to be an overwhelming size for the neighborhood or
the applicant’s property.
6. The 4’10” variance is the minimum variance required to alleviate the applicant’s
practical difficulty since the structure is already built.
7. The Planning Commission may impose conditions upon the premises as may be
necessary to comply with city standards and to minimize the effect of such variance
upon other properties in the neighborhood.
Resolution 7903
Page 3
NOW, THEREFORE, BE IT RESOLVED, that the Mounds View City Council, based
upon the above-cited findings of fact, does hearby overturn the decision of the Mounds View
Planning Commission as presented in Resolution 955-11, and does hereby approve the
variance as requested to allow one detached garage to be a height of 22 foot 10 inch tall,
subject to the following conditions:
1. The applicant must receive approval from the Building Official for a new building
permit for the garage as it is actually built.
2. The applicant must pay the additional permit fees for the new building permit.
3. The applicant must complete the exterior of the garage by June 1, 2012.
Adopted this 12th day of March, 2012.
_________________________________
Joe Flaherty, Mayor
ATTEST:
__________________________________
James Ericson, City Administrator
(SEAL)
Item No: 07B
Meeting Date: March 12, 2012
Type of Business: Public Hearing
Administrator Review: _______
City of Mounds View Staff Report
To: Honorable Mayor & City Council
From: Heidi Heller, Planning Associate
Item Title/Subject: Public Hearing, Introduction and First Reading of
Ordinance 869 about Accessing Parking Areas
Introduction:
Replacement driveways or driveway expansions are one of the common permits issued every
year, and parking off an improved surface is one of the most common code enforcement
problems. City staff was discussing some of the specific parking problems that occur and the
Planning Commission is recommending an addition to the current Zoning Code for driveways
and parking areas.
Discussion:
Many properties in Mounds View have narrow driveways and/or more than two vehicles. The
City receives many complaints about and constantly finds vehicles parked off the driveway in
the grass. After repeated driving over the same grass area, eventually it turns into a dirt patch
and is not attractive. Several years ago, the City decided to allow up to 300 square feet of
gravel parking areas as a more affordable option for homeowners to expand their driveways or
add additional parking in the side or back yard. Most cities have driveway width and setback
regulations, even if they do not require a permit for one. The most common side setback
requirement is five feet. No cities require more than five feet (other than in a very low density
residential district) and only a couple of cities allow less than that.
A driveway can be expanded or a separate parking area can be constructed in the side or back
yard, as long as it fits within the dimension and setback requirements. The idea for the separate
parking area is to allow the storage of seldom-moved vehicles or trailers to be stored on the
property without taking up space on the driveway. One of the problems that City Staff sees is a
separate parking area in the backyard that is not connected to the driveway and is being
accessed regularly. A particular problem property is located on a corner, and a vehicle is
driving over the curb daily to park on a gravel patch in the backyard. Staff recommends adding
language to the City Code that would require a hard surface driveway installed up to a parking
area if used frequently.
Recommendation:
Review Ordinance 869 with the proposed Zoning Code amendment, take testimony from staff
and hold the public hearing.
Sincerely,
Heidi Heller
Planning Associate
ORDINANCE 869
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE AMENDING TITLE 1100, CHAPTER 1121 OF THE MOUNDS VIEW
ZONING CODE TO ADDRESS ACCESSING DETACHED PARKING AREAS
The City of Mounds View ordains:
SECTION 1. The City Council of the City of Mounds View hereby amends Chapter 1121,
Section 1121.09 of the Mounds View Zoning Code pertaining to “Surfacing” by deleting the
stricken language and adding the underlined text as follows:
Chapter 1121.09
Subd. 7. Surfacing: All areas, as allowed in subdivision 1104.01(4) of this Title, to be utilized
for parking space and driveways shall be surfaced with a permanent improved surface
material as defined in Section 1102.02 of this Chapter, suitable to control dust,
drainage and erosion, meeting the requirements of Section 902.03 of this Code except
as follows: A gravel surface material meeting the specifications of Section 902.03,
subdivision 5 of this Code may be used for parking areas in an R-1 or R-2 District not to
exceed three hundred (300) square feet or, if to be used as a parking surface for an
RV, the minimum area that would encompass the wheel-base area of one (1)
recreational vehicle. Plans for surfacing and drainage of driveways and stalls for five
(5) or more vehicles shall be submitted to the Director of Community Development for
review, and the final drainage plan must receive the Director of Public Works/City
Engineer's written approval.
a. All areas used regularly for the parking of a vehicle or vehicles shall be
serviced by an improved driveway adjoining to the property’s primary driveway.
Access to separate parking areas shall be achieved only from the property’s
approved curb cut opening at the street. Regularly accessing parking areas by
other means or locations shall be prohibited.
SECTION 2. In accordance with Section 3.07 of the City Charter, City staff shall have the
following summary printed in the official City newspaper in lieu of the complete ordinance:
On March 26, 2012, the City Council adopted Ordinance 869 that amends Chapter 1121 of
the Mounds View Municipal Zoning Code about accessing detached parking areas. If a
detached parking area is used on a regular basis, it must be accessed by an improved
driveway, and only through the approved curb cut opening at the street. A printed copy of
the ordinance is available to view during regular business hours at Mounds View City Hall
and is available on line at the City’s web site located at www.ci.mounds-view.mn.us.
Ordinance 869
Page 2
SECTION 3. This ordinance takes effect 30 days after its publication in the official City
newspaper.
PUBLIC HEARING, INTRODUCTION AND FIRST READING by the Mounds View City
Council this 12th day of March, 2012.
SECOND READING AND ADOPTION by the Mounds View City Council this 26th day of
March, 2012.
PUBLICATION DATE: April 5, 2012
_____________________________________
Joe Flaherty, Mayor
ATTEST:
_____________________________________
James Ericson, City Administrator
(seal)
Item No: 07C
Meeting Date: March 12, 2012
Type of Business: CB
Administrator Review : ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Resolution 7911, Approving Reestablishment of Precinct
Boundaries
Background:
Redistricting is the process of redrawing boundaries of election districts. This is done after
the completion of the decennial Census. The voters who live in each district then elect
individuals to represent the people of the district in a legislative or other governing body.
The purpose of redistricting is to ensure that the people in each district are equally
represented.
In Minnesota, the state legislature has responsibility for redistricting congressional,
legislative, and Metropolitan Council districts. County boards are responsible for
redistricting county commissioner districts, city council for redistricting city wards, and
school boards for redistricting board member districts. Cities are responsible to establish
(or reestablish) their precinct boundaries as part of the redistricting process.
Discussion:
Minnesota Statute §204B.14, subd. 3, requires each city to establish (or reestablish) its
precinct boundaries no later than nineteen (19) weeks before the 2012 state primary.
Ramsey County Elections recommends no adjustments to the City’s current precinct
boundary lines. Attached is the City’s precinct map and Resolution 7911, reestablishing
the City’s precinct boundaries. After adoption of Resolution 7911, Staff will forward the
resolution and precinct map to the Ramsey County Elections Office and the Minnesota
Secretary of State. In addition, Staff will also post this resolution, along with the City’s
precinct map on the City’s website and bulletin board. On election day, the Mounds View
Community Center will continue to be the polling place for all four (4) precincts. State
Primary Election is scheduled on August 14, 2012, and the General Election is scheduled
on November 6, 2012.
Recommendation:
Staff recommends approval and adoption of Resolution 7911.
Respectfully Submitted,
__________________________
Desaree Crane
RESOLUTION 7911
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESTABLISHMENT OF PRECINCT BOUNDARIES
WHEREAS, new legislative district boundaries were established on February 21,
2012; and
WHEREAS, Minnesota Statute §204B.14, subd. 3, requires each city to establish (or
reestablish) its precinct boundaries no later than nineteen (19) weeks before the 2012
State Primary Election; and
WHEREAS, the changes in the legislative boundaries will not require any
adjustments to the current precinct boundaries.
NOW, THEREFORE BE IT RESOLVED, that the Mounds View City Council hereby
reestablishes the current precinct boundaries, effective on August 14, 2012.
NOW, THEREFORE BE IT FURTHER RESOLVED, that City Staff be instructed to
send a copy of this Resolution and the City’s precinct map to the Ramsey County Elections
Office, Minnesota Secretary of State Elections Office, and post a copy at Mounds View City
Hall.
Adopted this 12th day of March, 2012.
__________________________________
Joe Flaherty, Mayor
ATTEST: __________________________________
James Ericson, City Administrator
(seal)
Item No: 7E
Meeting Date: March 12, 2012
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Nick DeBar, Public Works Director
Item Title/Subject: Resolution 7914, Awarding a Construction Contract to Rosenquist
Construction, Inc. for 2012 Reroofing of Community Center and
Water Treatment Plant No. 1 Project
Background:
In response to aging and leaky roof issues the past few years, a comprehensive roof
management program (Program) was prepared in 2010 for all sixteen City-owned buildings.
The Program recommended that full reroofing for the Community Center and Water Treatment
Plant (WTP) No. 1 occur in 2012. A section of the Public Works Maintenance Facility (over the
original building) is also recommended to be replaced in 2012, but City staff recommends a
“repair as needed” approach since the Capital Improvement Program includes demolition and
reconstruction of this building in 2016.
In October 2011, the City Council authorized INSPEC, Inc. to design and prepare bidding
documents for reroofing of the Community Center and WTP No. 1. The City Council approved
the bidding documents and authorized advertisement for bids for the project on January 23,
2012. An ad for bid was published in the February 2 and 9, 2012 editions of the Sun, and in the
February 2 edition of Finance and Commerce.
Discussion:
A public bid opening was held on February 23, 2012 for the 2012 reroofing project. The City
received 12 bids from qualified contractors ranging from $267,000 to $482,793 (see attached
bid tabulation). The low bid was submitted by Rosenquist Construction, Inc. of Minneapolis and
included bids of $222,000 and $45,000 for the Community Center and WTP No. 1 work,
respectively. Rosenquist was contracted by the City for last years’ reroofing of City Hall and
Well House No. 5 and 6. The City’s consultant, INSPEC, and Public Works staff were very
pleased with Rosenquist’s performance on that project.
Contingency unit prices were also solicited in the bidding process for adjustments in the
quantity of insulation replacement and additional skylight domes (Comm. Center only). These
prices were requested since actual condition of some the existing rigid insulation will not be
known until demolition of the roof and removal of the skylight domes.
The adopted 2012 Budget includes $250,000 under Special Projects (280-4180-7050) for
Community Center reroofing and $50,000 under the Water Enterprise Fund (700-4823-7050)
for WTP No. 1 reroofing, for a total combined budget amount of $300,000. INSPEC has
provided an hourly fee estimate of $14,000 for construction administration, observation, and
inspection services during construction, bringing the estimated project cost to $281,000. The
remaining balance of $19,000 is recommended to be used as a construction contingency (7%)
in the event that unknowns are discovered during construction, whereby allowing staff to act
quickly to address these issues when the roof is most vulnerable. Any use of contingencies will
need pre-approval by the Public Works Director.
The proposed schedule for construction may begin as early as April 2012 but needs to be
substantially complete by June 1, 2012 and final completion by June 22, 2012.
Res. Awarding Construction Contract to Rosenquist Construction for 2012 Reroofing
Page 2
Recommendation:
City staff recommends that the City Council adopt the attached resolution awarding a
construction contract to Rosenquist Construction for the full reroofing of the Community Center
and Water Treatment Plant No. 1. The resolution will also authorize INSPEC to perform
construction observation and testing services. If adopted, the new roofs are anticipated to last
about 25 years. However, periodic maintenance and inspection will be necessary during this
time.
Respectfully submitted,
Nick DeBar - Public Works Director
Attachments:
Resolution 7914
Bid Tabulation
RESOLUTION 7914
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AWARDING A CONSTRUCTION CONTRACT TO ROSENQUIST CONSTRUCTION, INC.
FOR 2012 REROOFING OF COMMUNITY CENTER AND WATER
TREATMENT PLANT NO. 1 PROJECT
WHEREAS, the City owns sixteen separate facilities totaling over 127,000 square feet
of roofing areas; all of which were inspected and evaluated in 2010 and summarized in a Roof
Management Program, which recommends reroofing of Community Center and Water
Treatment Plant No. 1 to occur in 2012; and
WHEREAS, the City Council authorized INSPEC, Inc. to design and prepare bidding
documents for the 2012 Reroofing of Community Center and Water Treatment Plant No. 1
Project, City Project No. 2011-008, (“Project”) on October 10, 2011 (Res. 7837); and
WHEREAS, the City Council approved bidding documents and authorized
advertisement for bids for the Project on January 23, 2012 (Res. 7889), and was subsequently
advertised in the Sun Focus and Finance & Commerce publications whereby meeting public
bidding requirements; and
WHEREAS, 12 sealed bid proposals were received at 1:00 pm on February 23, 2012
ranging from $267,000 to $482,793 for the Project, with the low bid submitted by Rosenquist
Construction Inc. of Minneapolis, Minnesota comprised of $222,000 for the Community Center
and $45,000 for Water Treatment Plant No. 1.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View, Ramsey County, Minnesota as follows:
1. The total combined lump sum bid of $267,000 submitted by Rosenquist Construction Inc.
for construction of the Project is hereby accepted by the City.
2. City staff is directed to prepare a construction contract for the Project for said price.
3. Upon satisfactory review by the City Attorney, the Mayor and City Administrator are hereby
authorized and directed, for and on behalf of the City, to execute and enter the
construction contract with Rosenquist Construction Inc.
4. INSPEC, Inc. is authorized to provide construction administration, observation, and
inpection services for the Project on an hourly plus reimbursable basis up to $14,000.
5. A contingency of $19,000 (7%) is approved to cover potential additional costs during
construction and requires pre-approval by the Public Works Director.
Adopted this 12th day of March, 2012.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(SEAL)
1 ROSENQUIST CONSTRUCTION INC. (MINNEAPOLIS, MN) Y Y $ 222,000.00 $ 45,000.00 $ 267,000.00 $ 1.50 $ 1.10 $ 1,775.00 2 MCPHILLIPS BROS. ROOFING CO. Y Y $ 223,000.00 $ 59,000.00 $ 282,000.00 $ 1.50 $ 0.50 $ 1,000.00 3 INTERSTATE ROOFING & WATERPROOFING, INC. Y Y $ 235,489.00 $ 57,408.00 $ 292,897.00 $ 1.20 $ 0.78 $ 1,800.00 4 THELEN HEATING & ROOFING, INC. Y Y $ 272,000.00 $ 60,000.00 $ 332,000.00 $ 2.00 $ 1.50 $ 600.00 5 PALMER WEST CONSTRUCTION CO., INC. Y Y $ 289,800.00 $ 54,000.00 $ 343,800.00 $ 2.00 $ 1.25 $ 1,700.00 6 LAKE AREA ROOFING & CONSTRUCTION, INC. Y Y $ 282,201.00 $ 62,445.00 $ 344,646.00 $ 2.70 $ 2.00 $ 2,443.00 7 COMMERCIAL ROOFING & SHEET METAL, INC. Y Y $ 299,400.00 $ 63,500.00 $ 362,900.00 $ 1.45 $ 1.10 $ 2,000.00 8 HORIZON ROOFING, INC.Y Y $ 278,996.00 $ 86,950.00 $ 365,946.00 $ 2.00 $ 1.75 $ 3,500.00 9 CENTRAL ROOFING COMPANY Y Y $ 307,970.00 $ 62,830.00 $ 370,800.00 $ 1.20 $ 1.00 $ 1,800.00 10 THOMAS FINN COMPANYY Y $ 364,121.00 $ 56,742.00 $ 420,863.00 $ 2.00 $ 1.30 $ 2,300.00 11 DALCO ROOFING AND SHEET METAL, INC. N Y $ 363,000.00 $ 76,560.00 $ 439,560.00 $ 0.87 $ 0.57 $ 1,500.00 12 DALBEC ROOFING, INC.Y Y $ 416,169.00 $ 66,624.00 $ 482,793.00 $ 2.50 $ 2.00 $ 3,000.00 ARCHITECT'S ESTIMATED COST (INSPEC)$ 370,000.00 $ 45,000.00 $ 415,000.00 $ -- $ -- $ --BID TABULATION2012 REROOFING OF COMMUNITY CENTER AND WATER TREATMENT PLANT NO. 1CITY PROJECT NO. 2011-008BIDS RECEIVED: 1:00 P.M., FEBRUARY 23, 2012CONTRACTOR NAME (CITY, STATE)COMM. CENTER REROOFINGWTP NO. 1 REROOFINGCOMM. CENTER + WTP NO. 1RANK LOW TO HIGHADD. NO. 1 ACKNOW-LEDGED5% BID SECURITY ATTACHEDBID ITEM 1UNIT PRICE 3ADD INSUL-ATION, BFDED. INSU-LATION, BFSKYLIGHT DOME, EA.BID ITEM 2 TOTAL BIDUNIT PRICE 1 UNIT PRICE 2
Item No: 7F
Meeting Date: March 12, 2012
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Nick DeBar, Public Works Director
Item Title/Subject: Resolution 7915, Awarding a Construction Contract to Odland
Protective Coatings, Inc. for 2012 Water Tower Reconditioning
Project
Background:
The City’s 500,000-gallon elevated, fluted-column water tower was constructed in 1992, and
was later inspected and had spot repairs performed in 2003. Properly installed paint
coatings should provide 15 to 20 years of service life. The tower is now 20 years old and in
need of a refurbishing.
In 2009, the City hired KLM Engineering, Inc. of Lake Elmo, Minnesota, to inspect the entire
water tower and prepare an inspection report. Based on the inspection data, the structural
repairs and coating replacement was recommended to be completed within one to three
years (2010-2012). The estimated project cost was $523,500 at that time. Additional costs
may be incurred with antenna work.
In February 2011, the City hired KLM to prepare technical specifications and drawings for
bidding and construction documents for a 2011 construction schedule. The scope of work
involved collaborating with the City’s engineering staff to prepare the plans and
specifications jointly. However, due to unfavorable weather and an unusually large amount
of other municipal water tower reconditioning projects last summer, coupled with potential
conflicts with Festival in the Park, the project was postponed and rescheduled for a 2012
construction schedule.
The City Council approved the bidding documents and authorized advertisement for bids for
the project on January 23, 2012. An ad for bid was published in the February 2 and 9, 2012
editions of the Sun Focus, and in the February 2, 2012 edition of Finance and Commerce.
Discussion:
A mandatory pre-bid meeting was held on February 28, 2012 in which three qualified
contractors attended. A public bid opening was held on March 1, 2012 for the project, and
bids were received from all three contractors who attended the mandatory pre-bid meeting.
The bid proposals contained two bid schedules; one for an early season project (May 28-
July 30) and one for a late season project (August 13-October 15). These schedules were
included since there are very few contractors qualified to perform this work, and to not
exclude bidders who may already have work scheduled during one of these timeframes.
There were two bids received for the early season schedule (Schedule A) for $559,400 and
$683,500, and three bids for the late season schedule (Schedule B) ranging from $449,800
to $561,500 (see attached bid tabulation). The lowest bid of $449,800 was submitted by
Odland Protective Coatings, Inc. of Rockford, Minnesota (Schedule B), and the second
lowest bid of $559,400 was submitted by TMI Coatings, Inc. of St. Paul (Schedule A).
Odland did not bid the early season project due to current workload commitments.
Res. 7915, Awarding Contract to Odland Protective Coatings for 2012 Water Tower Reconditioning
March 12, 2012
Page 2
City staff and KLM Engineering recommend awarding the project to Odland for the late
season project schedule (Schedule B). The reconditioning work to be performed will not
interfere with any activities associated in the tower vicinity, including Festival in the Park,
but the temporary relocation of the antennas from the tower will consume some open space
around the tower. Public Works staff did discuss the extent of this encroachment with the
Festival Committee last year, and it appeared that Festival layout revisions could work.
The adopted 2012 Budget includes $700,000 under the Water Enterprise Fund (700-4823-
7050) for this project. KLM has provided an hourly fee estimate of $50,000 for performing
construction inspection and testing services during construction, bringing the estimated
project cost to just under $500,000. City engineering staff will perform construction
administration for the project, which reduces total consultant fees for the project by
approximately $50,000. A construction contingency of 10%, or $45,000, is also
recommended in the event that unknowns are discovered during construction, whereby
allowing staff to act quickly to address these issues in an expedient manner. Any use of
contingencies will need pre-approval by the Public Works Director.
Recommendation:
City staff recommends that the City Council adopt the attached resolution awarding a
construction contract to Odland Protective Coatings, Inc. for the full reconditioning of the
elevated 500,000-gallon water tower. The resolution will also authorize KLM to perform
construction inspection and testing services. There may be additional costs associated with
telecom equipment removal and reinstallation, but these costs will be considered by the City
Council separately in the near future.
Respectfully submitted,
Nick DeBar - Public Works Director
Attachment:
Resolution 7915
Bid Summary
RESOLUTION 7915
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AWARDING A CONSTRUCTION CONTRACT TO ODLAND PROTECTIVE
COATINGS, INC. FOR 2012 WATER TOWER RECONDITIONING PROJECT
WHEREAS, the 500,000 gallon elevated water tower is twenty years old and in
need of interior/exterior coating replacement and structural modifications and repairs to
comply with current OSHA requirements; and
WHEREAS, KLM Engineering, Inc. of Lake Elmo, Minnesota inspected the water
tower in August 2009 and prepared an inspection report that recommends coating
replacement and structural modifications and repairs to be performed in one to three
years (2010-2012); and
WHEREAS, the City Council authorized KLM Engineering, Inc. to perform design
services and prepare plans and specifications jointly with City staff for the reconditioning
of the elevated water tower on February 14, 2011 (Res. 7742); and
WHEREAS, the City Council approved bidding documents and authorized
advertisement for public bids on January 23, 2012 (Res. 7890) for the project, which
was subsequently advertised in the Sun Focus and Finance & Commerce publications
whereby meeting public bidding requirements; and
WHEREAS, sealed bid proposals were received at 11:00 am on March 1, 2012
as follows:
Bid Schedule A Bid Schedule B
Bidder Name (May 28-July 30) (Aug. 13-Oct. 15)
Odland Protective Coatings, Inc. No Bid $ 449,800
TMI Coatings, Inc. $ 559,400 $ 569,400
Classic Protective Coatings, Inc. $ 683,500 $ 561,500
and
WHEREAS, City staff and KLM recommend awarding the project to Odland
Protective Coatings, inc. of Rockford, Minnesota, who submitted the lowest responsible
bid for $449,800 (Bid Schedule B).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Mounds View, Ramsey County, Minnesota as follows:
1. The bid proposal for $449,800 submitted by Odland Protective Coatings, Inc. for Bid
Schedule B to construct the 2012 Water Tower Reconditioning Project, City Project
No. 2009-002, (“Project”) is hereby accepted by the City.
2. City staff is directed to prepare a construction contract for the project for said price.
Resolution 7915
Page 2
3. Upon satisfactory review by the City Attorney, the Mayor and City Administrator are
hereby authorized and directed, for and on behalf of the City, to execute and enter
the construction contract with Odland Protective Coatings, Inc.
4. KLM Engineering , Inc. is authorized to provide construction inspection and testing
services for the Project on an hourly plus reimbursable basis up to $50,000.
5. A 10% contingency of $45,000 is approved to cover potential additional costs during
construction and requires pre-approval by the Public Works Director.
Adopted this 12th day of March, 2012.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(SEAL)
BID SCHEDULE A MAY 28-JUL 30BID SCHEDULE B AUG 13-OCT 151 ODLAND PROTECTIVE COATINGS, INC. (ROCKFORD, MN) Y Y Y NO BID449,800.00$ 2 TMI COATINGS, INC. (ST. PAUL, MN) Y Y Y 559,400.00$ 569,400.00$ 3 CLASSIC PROTECTIVE COATINGS, INC. (MENOMOMIE, WI) Y Y Y 683,500.00$ 561,500.00$ *ITALICIZED NUMBERS ARE CORRECTED BIDSBIDS DUE: 11:00 AM, MARCH 1, 2012CONTRACTOR NAME (CITY, STATE)BID PRICEADD. NO. 1 ACKNOW-LEDGEDAFFIDAVIT OF PRECON ATTENDANCESUMMARY OF BIDS2012 WATER TOWER RECONDITIONING PROJECTCITY PROJECT NO. 2009-002RANK LOW TO HIGH5% BID SECURITYM:\PublicWorks\Projects\2009-002_TowerRecon\Bidding\2009002BidSum_Mar2012.xls
Item No: 8A
Meeting Date: March 12, 2012
Type of Business: CA
Administrator Review: _____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Tracy Juell, Public Works Technician
Item Title/Subject: Resolution 7906 Authorizing a Pest Control
Contract for the Community Center, Public Works
and City Hall Buildings
Discussion
The City contracts for pest control services for the Community Center, Public
Works, and City Hall buildings. The current contract has expired. Staff received
quotes from 2 companies providing pest control: WilKil Pest Control ($131.27/mo)
and Blackhawk Pest Control ($131.75/mo). WilKil Pest Control provided the lowest
quote which is approximately 20% less a month than what the City is currently
paying.
Recommendation
Staff is recommending that the City enter into a 3 year contract with WilKil Pest
Control for the necessary pest control services for the Community Center, Public
Works and City Hall buildings.
Respectfully Submitted,
Tracy Juell, Public Works Technician
RESOLUTION NO. 7906
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AUTHORIZING A PEST CONTROL CONTRACT FOR COMMUNITY CENTER,
PUBLIC WORKS AND CITY HALL BUILDINGS
WHEREAS, the City received quotes for pest control services from 2
vendors; and
WHEREAS, WilKil Pest Control submitted the lowest quote; and
WHEREAS, the quote submitted by WilKil Pest Control is a savings
of approximately 20% less per month for pest control services than the City is
currently paying; and
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the
City of Mounds View that Staff is authorized to sign the three year contract for pest
control services.
Adopted this 12th day of March, 2012.
Joe Flaherty, Mayor
ATTEST:
James Ericson, City Administrator
SEAL
Item No: 8B
Meeting Date: March 12, 2012
Type of Business: Consent Agenda
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Nick DeBar, Public Works Director
Item Title/Subject: Resolution 7916, Approving Contracts with 4 Seasons Tree Care,
Inc. and Upper Cut Tree Services for Tree Removal and Trimming
Services
Background:
As part of the Urban Forestry activities, the City removes trees on public property (rights-of-way,
parkland, and grounds) that pose hazardous conditions to the public. Some common hazards
from these trees include dead trees or branches, located too close to roadway or too overgrown
making traffic signs difficult to see or interfering with vehicles, and miscellaneous tree defects from
improper growth, lightning strikes, etc. Diseased trees on public property are also removed as part
of Chapter 605, Tree Disease Control, of the Municipal Code. Private property owners are also
required to remove any trees infected with Dutch Elm Disease or Oak Wilt. If the trees are not
removed in a timely manner, the City will remove the diseased tree and invoice the private
property owner for the removal costs.
The City also performs tree trimming for trees on public property (rights-of-way and parkland)
during winter months. Winter is often the best time to trim trees since no active growth is occurring
and frozen ground provides better access to remote trees and minimizes restoration. Trees
require regular maintenance, like trimming, to remain healthy and prevent damage from storms,
high winds, insects, and disease. Some common hazards from boulevard trees include dead or
overgrown branches making traffic signs difficult to see or interfering with vehicles sightlines at
intersections.
Discussion:
The City contracts with licensed tree contractors to perform the above tree removal and trimming
services. Quotes were solicited for tree removals with good vehicular access (boulevard, front
yard, parks, etc.) and without vehicular access (back yards, etc.). Removal costs are based upon
tree diameter at 4.5 feet off the ground, and each of these conditions has two tiers of tree size to
base the unit price.
City staff and the forestry consultant solicited quotes in March 2011 from qualified tree contractors
with current arborist certification. Three quotes were received from the solicitation as follows:
Vehicle Access Quotes No Vehicle Access Quotes Contractor Up to 35” dbh Over 35” dbh Up to 28” dbh Over 28” dbh
4 Seasons Tree Care, Inc. $14.25* $25.00* $25.00 $39.00
Upper Cut Tree Services $24.00 $35.00 $24.00* $35.00*
Precision Landscape & Tree $15.00 $23.00 $35.00 $50.00
*low quote price dbh=diameter at breast height
The City also solicited quotes from the two low tree contractors to provide a two-person crew,
bucket truck, chipper, and a chip truck as follows:
1. 4 Seasons Tree Care, Inc. (Pierz, MN): $130 per hour
2. Upper Cut Tree Services (Forest Lake, MN): $150 per hour
Resolution 7916, Approving Contracts for Tree Removal and Trimming Services
March 12, 2012
Page 2
The City has favorable past experience with each tree contractor, and each has licensed arborists
on staff and possess the equipment and ability to perform the work. All work direction and
inspection is done by the City’s Forestry Consultant, Mr. Rick Wriskey.
Each budget cycle includes monies for tree removal and trimming services. The 2012 adopted
Budget includes $28,000 for removing or treating trees in the Forestry fund (100-4380-3520), and
$9,000 in the Forestry fund (100-4380-3030) and $2,000 in the Parks Fund (100-4360-3030) for
tree trimming activities.
Recommendation:
City staff recommends that the City Council adopt the attached resolution approving contracts with
4 Seasons Tree Care and Upper Cut Tree Services for tree removal and trimming services. If
adopted, an independent contractor agreement will be prepared with each contractor at the quoted
prices for both vehicular and non-vehicular access tree removals, as well as tree trimming. City
staff will utilize the lowest quote price for routine work, but in the event that the City needs more
than one contractor (e.g., storm damage), the City has the ability to have both contractors
performing work at a predetermined price.
Respectfully submitted,
Nick DeBar - Public Works Director
Attachments:
• Resolution 7916
RESOLUTION 7916
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING CONTRACTS WITH 4 SEASONS TREE CARE, INC. AND
UPPER CUT TREE SERVICES TO PERFORM 2011 TREE REMOVALS
WHEREAS, proper forest management has many positive effects including
increasing property values, aesthetics, reducing energy costs, attracting wildlife,
reducing stormwater runoff, and providing an overall higher quality of life; and
WHEREAS, tree removals are necessary to avoid hazardous conditions to the
public and to control spreading of tree disease as part of Chapter 605 of the Municipal
Code; and
WHEREAS, regular trimming of boulevard and parkland trees are necessary to
maintain proper health and prevent damage and hazardous conditions to the public; and
WHEREAS, quote proposals were solicited from qualified contractors for tree
removals in areas with and without vehicular access as follows:
Vehicle Access Quotes No Vehicle Access Quotes
Contractor Up to 35”
dbh
Over 35”
dbh
Up to 28”
dbh Over 28” dbh
4 Seasons Tree Care, Inc. $14.25* $25.00* $25.00 $39.00
Upper Cut Tree Services $24.00 $35.00 $24.00* $35.00*
Precision Landscape & Tree $15.00 $23.00 $35.00 $50.00
*low quote price dbh=diameter at breast height
and
WHEREAS, quote proposals were solicited from qualified tree contractors to
provide a two-person crew, bucket truck, chipper, and chip truck for tree trimming
activities, with the lowest responsible quotes of $130 to $150 per hour submitted by 4
Seasons Tree Care, Inc. and Upper Cut Tree Services, respectively.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Mounds View, Ramsey County, Minnesota as follows:
1. A contract with 4 Seasons Tree Care, Inc. for tree removals and trimming
services at the above said prices is hereby approved.
2. A contract with Upper Cut Tree Services for tree removals and trimming services
at the above said prices is hereby approved.
3. The Mayor and City Administrator are hereby authorized and directed, for and on
behalf of the City, to execute and enter into separate independent contractor
agreements with Upper Cut Tree Services and 4 Seasons Tree Care as indicated
above.
Resolution 7916
Page 2
Adopted this 12th day of March, 2012.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(SEAL)
Item No: 8C
Meeting Date: March 12, 2012
Type of Business: Consent
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Item Title/Subject: Resolution 7908 Approving an Amendment to the Mounds
View Personnel Manual in Section 3.50 Relating to Uniform
Reimbursement for Civilian Police Department Employees
Introduction:
There are three uniformed civilian (non-sworn) employees within the Mounds View Police
Department. As of December 30, 2011, these three employees had been represented by
AFSCME Council No. 5, Local 2686. With the decertification of the union, the civilian
employees are now subject to the City’s Personnel Manual, with regard to uniform
reimbursement.
Discussion:
The Personnel Manual presently indicates that all non-union Police Department employees
receive the same amount of reimbursement as do the sergeants. This had applied to the
Chief and Deputy Chief. The amount of the reimbursement is $710 annually, which is paid
out in a lump sum toward the beginning of the calendar year.
The former AFSCME police department employees had received a maximum annual
reimbursement up to $350 for uniform items required by the employer. To address the
decertification of the AFSCME union and to maintain the same level of reimbursement
provided to the civilian employees, the Personnel Manual should be revised to include the
following:
SECTION 3.50: UNIFORM ALLOWANCES
The non-union Mounds View Public Works employees are authorized the same
uniform allowance reimbursement as the Public Works Union employees as
outlined in the Public Works Union Contract.
The sworn non-union Mounds View Police Department employees (Chief and
Deputy Chief) are authorized the same uniform allowance reimbursement benefits
as the Police L.E.L.S Union employees as outlined in the L.E.L.S. Police Sergeants
union contract.
Employees working in the Police Department in the positions of Support Specialist,
Records/Evidence Technician, and Public Safety Officer (PSO) shall be reimbursed
up to a maximum of $350.00 annually for uniform items required by the
EMPLOYER.
Uniform Reimbursement Amendment
March 12, 2012
Page 2
Recommendation:
In response to the decertification of the AFSCME union and to clarify the intent of the
Personnel Manual, Staff recommends amending Section 3.50 to reintroduce language that
relates to uniform allowances for civilian employees within the Mounds View Police
Department.
Respectfully submitted,
________________________
James Ericson
City Administrator
RESOLUTION NO. 7908
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING AN AMENDMENT OF THE MOUNDS VIEW
PERSONNEL MANUAL IN SECTION 3.50 RELATING TO UNIFORM
REIMBURSEMENT FOR CIVILIAN POLICE DEPARTMENT EMPLOYEES
WHEREAS, the AFSCME Council 5 Local 2686 decertified in December of 2011,
and,
WHEREAS, three civilian employees formerly covered under the AFSCME labor
agreement as noted below work in the Mounds View Police Department:
• Records/Evidence Technician
• Support Specialist
• Public Safety Officer (PSO)
WHEREAS, the Personnel Manual in Section 3.50 provides for a schedule of
uniform reimbursements which needs to be updated to include reference to the former
AFSCME employees noted above.
NOW, THEREFORE BE IT RESOLVED THAT the Mounds View City Council
approves the following revisions to the Personnel Manual in Section 3.50 as follows:
SECTION 3.50: UNIFORM ALLOWANCES
The non-union Mounds View Public Works employees are authorized the same uniform allowance
reimbursement as the Public Works Union employees as outlined in the Public Works Union
Contract.
The sworn non-union Mounds View Police Department employees (Chief and Deputy Chief) are
authorized the same uniform allowance reimbursement benefits as the Police L.E.L.S Union
employees as outlined in the L.E.L.S. Police Sergeants union contract.
Employees working in the Police Department in the positions of Support Specialist, Records/Evidence
Technician, and Public Safety Officer (PSO) shall be reimbursed up to a maximum of $350.00
annually for uniform items required by the EMPLOYER.
Adopted this 12th day of March, 2012
_______________________________
Joe Flaherty, Mayor
ATTEST:
_______________________________
James Ericson, City Administrator
(seal)
Item No: 08D
Meeting Date: March 12, 2012
Type of Business: Consent
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Item Title/Subject: Resolution 7909, Approving the 2012 – 2013 Public Works
Collective Bargaining Unit Labor Agreement
Background:
The Public Works Collective Bargaining Unit approved the 2012-2013 Labor Agreement.
The terms of the Agreement (attached) are consistent with the terms discussed by Staff
and the City Council. While many housekeeping and definitional changes were made to
the agreement (such as clarifying Standby Duty and removing a majority of the job
description requirements), very few revisions were of consequence. Those that were are
summarized below. The wages and insurance amounts are consistent with what was
provided to non-union employees and what was offered to the LELS groups.
Discussion:
The Agreement provides for the following:
1. Wages: 2012: 1.5% 2013: 1.5%
2. Insurance: 2012: $917.33
Refer to the table for 2013 rates:
Health Insurance
Premium Increase
Maximum Monthly
EMPLOYER Contribution
Less than 1% $917.33
1% to 5% $930
6% to 10% $940
11% to 15% $950
Greater than 16% $960
3. Pre-shift Pay:
The Agreement provides for a preshift pay of $7 per hour more when called in
BEFORE one’s scheduled shift. The maximum allowance was $21. This was
increased to $28 (four hours early) but in return, the right to work to the end of one’s
scheduled shift was capped at 12 hours. Any work beyond 12 hours would require
supervisor approval. (Note: For every hour of overtime earned, a preshift hour of
pay is eliminated.)
Public Works Agreement
March 12, 2012
Page 2
Duration of the Agreement is for two years, commencing retroactively on January 1, 2012,
and effective through December 31, 2013. No increases were provided for uniforms or
other reimbursable items (safety glasses, boots, etc.)
Recommendation:
It is recommended the City Council approve Resolution 7909, approving the 2012-2013
labor agreement with the Mounds View Public Works Collective Bargaining Unit.
Respectfully submitted,
________________________
James Ericson
City Administrator
RESOLUTION 7909
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING THE 2012 – 2013 LABOR AGREEMENT
WITH THE MOUNDS VIEW PUBLIC WORKS COLLECTIVE BARGAINING UNIT
WHEREAS, the previously approved Mounds View Public Works Collective
Bargaining Unit Labor Agreement expired at the end of 2011; and
WHEREAS, the City and the Public Works Bargaining Unit held a series of
negotiating sessions in an effort to ratify a new two year agreement; and
WHEREAS, the City Council met in Executive Sessions to consider revised
terms associated with the 2012 – 2013 Labor Agreement; and
WHEREAS, the Mounds View Public Works Collective Bargaining Unit has
reviewed and approved the terms as represented in the attached 2012 – 2013 Labor
Agreement.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Mounds View does hereby approve the Public Works Collective Bargaining Unit Labor
Agreement effective for two years from January 1, 2012 until December 31, 2013.
Adopted this 12th day of March, 2012.
_________________________________
Joe Flaherty, Mayor
ATTEST:
_________________________________
James Ericson, City Administrator
(seal)
Item No: 08F
Meeting Date: March 12, 2012
Type of Business: CA
Administrator Review : ____
City of Mounds View Staff Report
Resolution Revised 3-12-2012 at 1:30pm
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Desaree Crane, Assistant City Administrator
Item Title/Subject: Resolution 7913, Amending the Personnel Manual Relating
to the Retirement Health Savings Plan
Background:
Due to the decertification of the AFSCME Union, the employee pool in the non-union group
has increased. The previously agreed Retirement Health Savings Plan needs to be
restructured to meet the needs of non-union employees and to meet the requirements
under Internal Revenue Service (IRS) regulations. Administration worked with all
employees in the non-union group to develop a non-union Retirement Health Savings Plan.
Discussion:
Attached is the non-union Retirement Health Savings Plan, which revised Section 3.45 of
the Mounds View Personnel Manual. This plan was reviewed by all employees in the non-
union group.
Recommendation:
Staff recommends approval of Resolution 7913, approving the non-union Retirement
Health Savings Plan.
Respectfully submitted, Respectfully submitted,
________________________ _______________________
James Ericson Desaree Crane
City Administrator Assistant City Administrator
RESOLUTION NO. 7913
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
A RESOLUTION APPROVING THE NON-UNION
RETIREMENT HEALTH SAVINGS PLAN
WHEREAS, due to the decertification of the AFSCME Union, previously agreed
plans relating to employee contributions to the Retirement Health Savings Plan need to be
restructured; and
WHEREAS, the Retirement Health Savings Plan was developed and reviewed by
non-union employees.
NOW, THEREFORE BE IT RESOLVED, that the Mounds View City Council revises
Section 3.45 of the Mounds View Personnel Manual as follows:
POLICY: RETIREMENT HEALTH SAVINGS PLAN SECTION: 3.45
The City of Mounds View offers its employees a Retirement Health Savings Plan (RHSP)
pursuant to Internal Revenue Code regulations through a third party administrator selected
by the City. The following contributions will be allowed to the Retirement Health Savings
Plan:
A. Upon separation from the City, employees who have completed two or more years
of service and leave the City in good standing shall contribute 100% of their eligible
sick leave to their RHSP. Except as noted below, eligible sick leave is limited to 50%
of an employee’s sick leave balance, which is capped as follows:
Base cap = 960 hours. The base cap shall be increased by 20 hours
per year for each year employed beyond ten years. For example, a
15-year employee’s cap would be 1060 hours and a twenty-year
employee’s cap would be 1160 hours.
Employees with less than two years of service with the City are not eligible to
contribute sick leave hours to the RHSP and have no right to any payout of unused
sick leave hours.
Employees who had completed ten years of service by January 1, 2008, qualify for
enhanced sick leave payout. Upon separation, qualifying employees shall contribute
100% of their eligible sick leave to their RHSP. The enhanced sick leave payout is
equal to 65% of an employee’s sick leave balance. (The enhanced conversion rate
applies ONLY to sick leave hours contributed at separation, subject to the maximum
cap addressed above.)
Resolution 7913
Page 2
Sick leave balances in excess of the above described cap are not eligible for
contribution or payout in any form, except as follows:
Employees having accrued a balance of 1,400 or more sick leave
hours as of September 1, 2008 shall be eligible for the enhanced
payout up to a maximum contribution equivalent to the highest
sick leave balance carried during 2008.
Employees who have a sick leave balance of 600 or more hours shall contribute
their excess balance to the RHSP at a 2 to 1 ratio with a maximum annual
contribution of 160 hours (80 hours converted) or that amount which brings the
employee’s sick leave balance down to 600 hours—whichever is less. The City shall
calculate and process the annual employee contribution to the RHSP on the first
payroll period of November of each year.
B. In addition to the provisions listed in Section A, the following below shall apply to
non-exempt civilian Police Department employees:
1. Civilian Police Department employees forty (40) years of age or older shall
contribute ten percent (10%) of their salary per payroll towards the RHSP
and, in addition, upon separation, employees in this category who have
completed two (2) or more years of service and leave in good standing shall
contribute one hundred percent (100%) of accrued vacation compensation to
the RHSP.
C. In addition to the provisions listed in Section A, the following table below and terms
shall apply to all other non-exempt employees:
Group Designation Age + Years of Service
Group A Up to 44
Group B 45 – 59
Group C 60 – 74
Group D 75 – 89
Group E 90 and above
1. Employees in Group A shall contribute 1% of their salary per payroll towards
the RHSP and in addition, upon separation, employees in this group who
have completed two (2) or more years of service and leave in good standing
shall contribute one hundred percent fifty percent (50%) of accrued vacation
compensation to the RHSP.
2. Employees in Group B shall contribute 1% of their salary per payroll towards
the RHSP, and in addition, upon separation, employees in this group who
have completed two (2) or more years of service and leave in good standing
shall contribute one hundred percent fifty percent (50%) of accrued vacation
compensation to the RHSP.
Resolution 7913
Page 3
3. Employees in Group C shall contribute 3% of their salary per payroll towards
the RHSP and in addition, upon separation, employees in this group who
have completed two (2) or more years of service and leave in good standing
shall contribute one hundred percent (100%) of accrued vacation
compensation to the RHSP.
4. Employees in Group D shall contribute 5% of their salary per payroll towards
the RHSP and in addition, upon separation, employees in this group who
have completed two (2) or more years of service and leave in good standing
shall contribute one hundred percent (100%) of accrued vacation
compensation to the RHSP.
5. Employees in Group E shall contribute 10% of their salary per payroll
towards the RHSP.
D. In addition to the provisions listed in Section A, POST Certified employees shall
contribute five percent (5%) of their salary per payroll period toward the RHSP, and,
in addition, upon separation from the City, employees in this classification who have
completed two (2) or more years of service and leave in good standing shall
contribute one hundred percent (100%) of accrued vacation compensation to the
RHSP.
Adopted this 12th day of March, 2012.
______________________________
Joe Flaherty, Mayor
ATTEST:
______________________________
James Ericson, City Administrator
(SEAL)
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1
CITY OF MOUNDS VIEW 2
RAMSEY COUNTY, MINNESOTA 3
4
Regular Meeting 5
February 13, 2012 6
Mounds View City Hall 7
2401 Highway 10, Mounds View, MN 55112 8
7:00 P.M. 9
10
11
1. MEETING IS CALLED TO ORDER 12
13
2. PLEDGE OF ALLEGIANCE 14
15
3. ROLL CALL: Flaherty, Stigney, Hull, Mueller, Gunn. 16
17
NOT PRESENT: None. 18
19
4. APPROVAL OF AGENDA 20
A. Monday, February 13, 2012, City Council Agenda. 21
22
MOTION/SECOND: Mueller/Gunn. To Approve the Monday, February 13, 2012, agenda as 23
presented. 24
25
Ayes – 5 Nays – 0 Motion carried. 26
27
5. PUBLIC INPUT 28
29
None. 30
31
6. SPECIAL ORDER OF BUSINESS 32
A. Resolution of Appreciation to Dale Federer for his Years of Service with the 33
Police Civil Service Commission 34
35
Mayor Flaherty commented Dale Federer was not able to attend this evening’s meeting. He read 36
a Resolution of Appreciation for Dale Federer in full thanking him for his years of service with 37
the Police Civil Service Commission. 38
39
Police Chief Kinney thanked Mr. Federer for his contributions to the City stating he was a 40
valuable asset to the Civil Service Commission and would be greatly missed. 41
42
B. Resolution of Appreciation Recognizing Contributions of Barb Renshaw on 43
the Board of Directors for the Spring Lake Park Fire Department, Inc. 44
45
Mounds View City Council February 13, 2012
Regular Meeting Page 2
Mayor Flaherty read in full a Resolution of Appreciation recognizing Barb Renshaw for her 1
contributions on the Board of Directors for the Spring Lake Park Fire Department. Ms. Renshaw 2
was in attendance and the Council offered her a round of applause. 3
4
Fire Chief Zikmund thanked Ms. Renshaw for the expertise and dedication she brought to the 5
Board of Directors. 6
7
7. COUNCIL BUSINESS 8
A. Resolution 7899, Approving Appointment of Tim Hill to be the Mounds View 9
Representative on the Fire Department Board of Directors. 10
11
City Administrator Ericson recommended the Council appoint Tim Hill to be the Mounds View 12
Representative on the Fire Department Board of Directors. Mr. Hill would be filling the vacant 13
seat left open after Barb Renshaw’s term expired. He explained that Tim Hill was a local 14
business owner, owner of C.G.Hill & Sons, and was interested in serving the City on the Board 15
of Directors. 16
17
Council Member Mueller questioned the length of the term Mr. Hill would be serving. City 18
Administrator Ericson stated the term was three years and no more than two consecutive terms 19
could be served by an individual. 20
21
Mayor Flaherty requested further information on the responsibilities of the members on the 22
Board of Directors. Fire Chief Zikmund explained the Board of Directors oversaw the Spring 23
Lake Park/Blaine/Mounds View Fire Department as this was a non-profit organization. The 24
board members were responsible for attending meetings, taking action on agenda items, handling 25
personnel issues and fiscally overseeing the fire department operations. 26
27
Council Member Stigney questioned the requirements to become a board member. Fire Chief 28
Zikmund stated two board members were elected from within the Fire Department and had to 29
have at least eight years of service. The remaining five members were appointed by each City. 30
He noted Spring Lake Park had one appointment, Mounds View had one appointment and Blaine 31
had three appointments. The qualifications were that the appointment had to be a resident or 32
business owner in the City of Mounds View to ensure the community was being represented. He 33
was very pleased with the makeup of the Board stating there was a wonderful balance. 34
35
Mayor Flaherty stated he knew Tim Hill personally and indicated he was rooted in the 36
community. He felt Mr. Hill would make a great representative for the City of Mounds View on 37
the Fire Department Board of Directors. 38
39
MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 7899, 40
Approving Appointment of Tim Hill to be the Mounds View Representative on the Fire 41
Department Board of Directors. 42
43
Council Member Hull requested the date be corrected on the Resolution. 44
45
Mounds View City Council February 13, 2012
Regular Meeting Page 3
Council Member Stigney objected to the payment being made to the representatives as he felt the 1
amount was not necessary when people were willing to volunteer for the position free of charge. 2
3
Ayes – 5 Nays – 0 Motion carried. 4
5
B. First Reading on Ordinance 868, An Ordinance Creating a New Chapter to 6
Title 900 Regulating Illicit Discharge and Connections to Storm Drainage 7
System. 8
9
Public Works Director DeBar stated that the City’s storm water drainage system was required to 10
have a municipal separate storm sewer system, otherwise known as an MS4 General Permit. 11
This allows the City to discharge storm water runoff to lakes, rivers and streams. This was 12
mandated by the Clean Water Act and administered locally through the Minnesota Pollution 13
Control Agency. 14
15
Public Works Director DeBar commented illegal discharges were a concern and through the new 16
chapters to Title 900, the City would be addressing this issue. Staff recommends the Council 17
introduce Ordinance 868 and waive the first reading. 18
19
Council Member Mueller questioned who was responsible for the enforcement of this Ordinance. 20
Public Works Director DeBar indicated this enforcement responsibility would fall on the Public 21
Works Director. He explained there were several techniques in determining illegal discharges. 22
23
Council Member Mueller asked if the violations carried a fine. Public Works Director DeBar 24
stated the violations are a misdemeanor and could carry up to a $1,000 fine. 25
26
Mayor Flaherty thanked Staff for preparing this language as it would assist the City with 27
maintaining its storm water system more effectively. 28
29
MOTION/SECOND: Stigney/Mueller. To Waive the First Reading and Introduce Ordinance 30
868, An Ordinance Creating a New Chapter to Title 900 Regulating Illicit Discharge and 31
Connections to Storm Drainage System. 32
33
Ayes – 5 Nays – 0 Motion carried. 34
35
C. Resolution 7897, Accepting Work for 2011 Reroofing of City Hall and Well 36
House No. 5 & 6 Project and Authorizing Final Payment to Rosenquist 37
Construction, Inc. 38
39
Public Works Director DeBar stated that in 2011 Rosenquist Construction, Inc. reroofed City 40
Hall and Well House No. 5 & 6. He explained all punch list items have been completed. The 41
total expense of the project was $187,535, which is $14,665 below the construction budget and 42
$52,465 below the $240,000 adopted budget. 43
44
Public Works Director DeBar indicated the roof had a five year warranty and all issues or 45
Mounds View City Council February 13, 2012
Regular Meeting Page 4
concerns could be brought to Rosenquist Construction. Staff recommended the Council accept 1
the 2011 reroofing of City Hall and Well House No. 5 & 6 and authorize final payment to 2
Rosenquist Construction. 3
4
Council Member Stigney questioned if the manufacturer offered a warranty on the roof. Public 5
Works Director DeBar stated the quality of the workmanship on this project was more important 6
than the roofing material. He indicated there was no warranty beyond the five years. 7
8
Council Member Mueller asked if the roof has had any leaks since it was completed. Public 9
Works Director DeBar explained a significant rainfall did take place after the roof was completed 10
and no leaks were found. 11
12
Mayor Flaherty commented the reroofing work was much needed as there were numerous leaks 13
in the roof at City Hall. 14
15
MOTION/SECOND: Gunn/Stigney. To Waive the Reading and Adopt Resolution 7897, 16
Accepting Work for 2011 Reroofing of City Hall and Well House No. 5 & 6 Project and 17
Authorizing Final Payment to Rosenquist Construction, Inc. 18
19
Ayes – 5 Nays – 0 Motion carried. 20
21
D. Resolution 7898, Approving a Construction Contract with Keys Well Drilling 22
Company for 2012 Municipal Well No. 3 & 5 Rehabilitation Project. 23
24
Public Works Director DeBar stated that the City had a seven year cycle maintenance program 25
for well pump and motor rehabilitation. He indicated this involves pulling all column pipe, the 26
pump, and motor out of the well to ensure all was working properly. Municipal Well No. 3 & 5 27
were last rehabilitated in 2005. 28
29
Public Works Director DeBar indicated the City has solicited quotes for the needed rehabilitation 30
project and Keys Well Drilling Company out of St. Paul was the low quote at $52,585.00. He 31
noted Keys Well Drilling completed the last well rehabilitation project for the City and was 32
familiar with the City’s wells. Staff recommended approval of the construction contract with 33
Keys Well Drilling Company for the 2012 Municipal Well No. 3 & 5 Rehabilitation project. 34
Public Works Director DeBar recommended a 15% contingency on the project to ensure all 35
expenses could be covered, which would bring the total project expense not to exceed $60,500. 36
He explained the 2012 budget had $75,000 to cover the rehabilitation expense. 37
38
Council Member Stigney questioned why 15% was being requested versus the standard 10%. 39
Public Works Director DeBar indicated the 15%is recommended on this project since there is a 40
higher risk for extra costs since the work was located underground and could not be visually 41
inspected before soliciting quotes. 42
43
City Administrator Ericson asked if Wells 1 & 2 had any contingency expenses. Public Works 44
Director DeBar stated that project had a 10% contingency and a large portion of the funds were 45
Mounds View City Council February 13, 2012
Regular Meeting Page 5
spent as the project required 100 cubic yards of sand be bailed out of Well No. 1. In addition, a 1
motor for Well No. 2 was added to the project. 2
3
Council Member Mueller commented these two wells accounted for 50% of the City’s water 4
supply. She questioned if there would be any problems with the City’s water supply. Public 5
Works Director DeBar stated this was correct and noted the plan was to have the work on the 6
wells done separately. However, the work may overlap. He did not anticipate any interruption in 7
the City’s water supply meeting consumption demands. 8
9
Council Member Mueller thanked Staff for completing the Plans and Specs in house. Public 10
Works Director DeBar estimated this saved the City approximately $12,000-15,000. 11
12
MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 7898, 13
Approving a Construction Contract with Keys Well Drilling Company for 2012 Municipal Well 14
No. 3 & 5 Rehabilitation Project. 15
16
Mayor Flaherty indicated the City was investing into its infrastructure heavily this year through 17
rehabilitating its wells and water tower. 18
19
Ayes – 5 Nays – 0 Motion carried. 20
21
E. Resolution 7895, Approving Transfers Between Funds for the Year 2011. 22
23
Finance Director Beer stated the Resolution before the Council would approve several transfers 24
between funds for the year 2011. 25
26
Council Member Mueller asked for the total reduction in the budget based on the proposed 27
transfers. Finance Director Beer estimated this to be approximately $300,000. 28
29
MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 7895, 30
Approving Transfers Between Funds for the Year 2011. 31
32
Ayes – 5 Nays – 0 Motion carried. 33
34
F. Resolution 7896, Approving Purchase of a Police Squad Car and Equipment 35
Setup for 2012. 36
37
Police Chief Kinney indicated he was seeking approval from the Council to purchase a new 38
police squad car with equipment. This vehicle would replace an older squad and was a 2012 39
budgeted expense. The City had a five year cycle for marked police squad replacement. 40
However, the vehicle in question was a 2008 model and has been repair prone. It was the 41
recommendation of the department’s mechanic that this vehicle be replaced. 42
43
Police Chief Kinney explained the Crown Victoria was been discontinued in 2011 and the new 44
vehicle would be a Ford Police Interceptor Sedan. This was a new design and many departments 45
Mounds View City Council February 13, 2012
Regular Meeting Page 6
were making a switch to this vehicle. Other alternative vehicles were available, but were more 1
expensive. He noted the vehicle would be black and white. Staff recommended the purchase of 2
2013 police squad car. 3
4
Council Member Mueller asked if the Interceptor was a front-wheel drive vehicle. Police Chief 5
Kinney indicated this was an all-wheel drive vehicle. 6
7
Mayor Flaherty understood the need for a new vehicle to continue the same level of police patrol 8
service for the Mounds View residents. 9
10
MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 7896, 11
Approving Purchase of a Police Squad Car and Equipment Setup for 2012. 12
13
Ayes – 5 Nays – 0 Motion carried. 14
15
8. CONSENT AGENDA 16
17
Council Member Hull asked to remove Item B for further discussion. 18
19
A. Set a Public Hearing for Monday, February 27, 2012, at 7:05 p.m. for the 20
Second Reading and Adoption of Ordinance 867, to Allow Outdoor Vending 21
Kiosks at Retail and Restaurant Businesses. 22
B. Resolution 7893, Approving the Purchase of Supplies for Grouped Mailboxes 23
for the 2012 Street and Utility Improvement Project – Area E. 24
C. Resolution 7894, Authorizing Support of Mounds View Community Theatre 25
(MVCT) Consistent with the Adopted Policy in Support of Artistic 26
Organizations. 27
28
MOTION/SECOND: Gunn/Mueller. To Approve the Consent Agenda Items 8A and 8C. 29
30
Ayes – 5 Nays – 0 Motion carried. 31
32
B. Resolution 7893, Approving the Purchase of Supplies for Grouped Mailboxes 33
for the 2012 Street and Utility Improvement Project – Area E. 34
35
Council Member Hull indicated he has received complaints regarding the newspapers thrown 36
between mailboxes and blowing around. He questioned how the City could take action to 37
alleviate this situation. Public Works Director DeBar stated citations for littering could be 38
issued. He indicated this would be the best way to eliminate the nuisance. It was the vendor’s 39
responsibility to remove and replace their box. 40
41
Mayor Flaherty asked if a homeowner could opt out of receiving the Sun Focus. City 42
Administrator Ericson stated the request could be made, but stated the request may not be 43
followed. 44
45
Mounds View City Council February 13, 2012
Regular Meeting Page 7
Council Member Gunn commented she spoke with several residents that were concerned with 1
the newspapers piled at the base of the grouped mailboxes. A complaint was made to the Sun 2
Focus and no action has been taken to date. 3
4
Council Member Mueller requested the local papers be invited to an upcoming work session to 5
assist with finding a solution to the matter. 6
7
Council Member Hull agreed with this suggestion. 8
9
Council Member Mueller asked if the City had estimated the expense to install the newspaper 10
tubes onto the mailbox posts. Public Works Director DeBar indicated this has not been 11
estimated but could be reviewed for Area E. 12
13
Mayor Flaherty indicated the Council discussed this issue years ago regarding the need to 14
communicate with residents and the newspaper was a tool for this type of communication. He 15
encouraged the residents to request a newspaper tube from the Sun Focus. 16
17
Public Works Director DeBar explained another concern at this time was that the mailboxes were 18
grouped and a number of newspapers were sitting in a yard at this time. 19
20
Mayor Flaherty encouraged residents to take in their newspapers. 21
22
The Council consensus was to not proceed with funding newspaper tubes at this time. 23
24
MOTION/SECOND: Hull/Stigney. To Waive the Reading and Adopt Resolution 7893, 25
Approving the Purchase of Supplies for Grouped Mailboxes for the 2012 Street and Utility 26
Improvement Project – Area E. 27
28
Ayes – 5 Nays – 0 Motion carried. 29
30
9. JUST AND CORRECT CLAIMS 31
32
Finance Director Beer answered the Council's questions related to claims. 33
34
MOTION/SECOND: Mueller/Hull. To Approve the Just and Correct Claims as presented. 35
36
Ayes – 5 Nays – 0 Motion carried. 37
38
10. APPROVAL OF MINUTES 39
A. January 9, 2012, City Council Meeting Minutes. 40
41
MOTION/SECOND: Gunn/Stigney. To Approve the January 9, 2012, City Council meeting 42
minutes as presented. 43
44
Ayes – 5 Nays – 0 Motion carried. 45
Mounds View City Council February 13, 2012
Regular Meeting Page 8
1
B. January 23, 2012 City Council Meeting Minutes 2
3
Council Member Mueller requested a correction on Page 3, Line 20, stating donations could be 4
made for memorials as well. 5
6
MOTION/SECOND: Mueller/Hull. To Approve the January 23, 2012, City Council meeting 7
minutes as corrected. 8
9
Ayes – 5 Nays – 0 Motion carried. 10
11
C. January 23, 2012, Executive Session Minutes 12
13
MOTION/SECOND: Mueller/Flaherty. To Approve the January 23, 2012, Executive Session 14
meeting minutes as presented. 15
16
Ayes – 5 Nays – 0 Motion carried. 17
18
D. February 6, 2012, Executive Session Minutes 19
20
MOTION/SECOND: Gunn/Hull. To Approve the February 6, 2012, Executive Session meeting 21
minutes as presented. 22
23
Ayes – 4 Nays – 0 Abstain – 1 (Stigney) Motion carried. 24
25
11. REPORTS 26
A. Reports of Mayor and Council. 27
28
Council Member Stigney questioned if the City approved the antennas on the utility poles. 29
Public Works Director DeBar was not aware of these antennas and requested further information 30
on the location. 31
32
Council Member Mueller noted the Mounds View Business Council met last Wednesday 33
morning stating Officer Keckeisen attended and spoke to the group regarding public safety in the 34
workplace. 35
36
B. Reports of Staff. 37
1. Police Department Quarterly Report 38
39
Police Chief Kinney presented the 2011 Annual Police Department report to the Council. He 40
highlighted several key areas stating there was a rise in adult arrests in 2011 along with the 41
number of calls for service. He explained several new officers were hired in the past year which 42
increased the traffic enforcement efforts for the City. 43
44
Mounds View City Council February 13, 2012
Regular Meeting Page 9
Police Chief Kinney stated a decrease in property crimes was seen in 2011 but there was a rise in 1
the number of medical calls. He anticipated this being a trend that would continue as the 2
population ages in the City of Mounds View. 3
4
Police Chief Kinney indicated the top crime in the City was theft, which was common 5
throughout the metro area. He reviewed the school resource officers’ activity stating he was 6
working to guide tardy students, along with other behavior intervention actions. 7
8
Mayor Flaherty appreciated the school resource officer. He discussed a recent article in which a 9
Girl Scout Troop recognized Officer Knitter as a Local Hero helping the students to feel safer at 10
school. 11
12
City Administrator Ericson questioned if 10% of the vehicles stopped in the City resulting with 13
an incarceration was a high percentage. Police Chief Kinney indicated he would have to review 14
the numbers further to provide an accurate figure. 15
16
Council Member Stigney asked why only one third of the vehicles stopped were cited. Police 17
Chief Kinney indicated the Towards Zero Deaths initiative worked to pull over as many vehicles 18
as possible, to reduce the number of drunk drivers on the roadway. He stated non-19
moving/equipment violations make up a large portion of stopped vehicles. 20
21
Police Chief Kinney noted that 100 fifth graders graduated from the DARE program last spring 22
and an additional 100 students were in the program at this time. He noted the crime prevention 23
officer was completing tobacco and alcohol compliance checks. All tobacco license holders 24
passed their compliance checks. However, there were several alcohol compliance failures. 25
26
Police Chief Kinney stated the new hires for the department have been very successful for the 27
Police Department. He reviewed the promotions within the department over the past year stating 28
the department was now fully staffed. 29
30
Police Chief Kinney stated 16 students attended a gun safety course with the department last 31
year. He anticipated another successful class in the spring of 2012. He reviewed other various 32
community events that the department took part in. 33
34
Police Chief Kinney mentioned the Mounds View K-9 program would begin March 5th. Officer 35
Nick Erickson has been selected as the department’s handler and would be attending training in 36
St. Paul. The department was eagerly anticipating the arrival of the K-9. 37
38
Council Member Mueller questioned if the department would hold a meet the public event for 39
the K-9 unit. Police Chief Kinney stated he would be willing to have a meet and greet with the 40
Council after Officer Erickson graduates from the K-9 program. 41
42
City Administrator Ericson commented he was putting together a funding request for Bethlehem 43
Baptist Church. He suggested any thoughts or questions be brought to Staff by the end of the 44
week. 45
Mounds View City Council February 13, 2012
Regular Meeting Page 10
1
City Administrator Ericson indicated on the 14th Annual Home and Garden Show was taking 2
place on Saturday, February 25th at the Schwan’s Center in Blaine. He encouraged all residents 3
to attend this free event. 4
5
C. Reports of City Attorney. 6
7
City Attorney Riggs had nothing additional to report. 8
9
12. Next Council Work Session: Monday, March 5, 2012, at 7:00 p.m. 10
Next Council Meeting: Monday, February 27, 2012, at 7:00 p.m. 11
12
13. ADJOURNMENT 13
14
The meeting was adjourned at 8:58 p.m. 15
16
Transcribed by: 17
18
Heidi Guenther 19
TimeSaver Off Site Secretarial, Inc. 20
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1
CITY OF MOUNDS VIEW 2
RAMSEY COUNTY, MINNESOTA 3
4
Regular Meeting 5
February 27, 2012 6
Mounds View City Hall 7
2401 Highway 10, Mounds View, MN 55112 8
7:00 P.M. 9
10
11
1. MEETING IS CALLED TO ORDER 12
13
2. PLEDGE OF ALLEGIANCE 14
15
3. ROLL CALL: Flaherty, Stigney, Hull, Mueller, Gunn. 16
17
NOT PRESENT: None. 18
19
4. APPROVAL OF AGENDA 20
A. Monday, February 27, 2012, City Council Agenda. 21
22
MOTION/SECOND: Mueller/Hull. To Approve the Monday, February 27, 2012, agenda as 23
presented. 24
25
Ayes – 5 Nays – 0 Motion carried. 26
27
5. PUBLIC INPUT 28
29
None. 30
31
6. SPECIAL ORDER OF BUSINESS 32
33
None. 34
35
7. COUNCIL BUSINESS 36
A. 7:05 p.m. Public Hearing, Second Reading and Adoption of Ordinance 867, 37
to Allow Outdoor Vending Kiosks (ex. Redbox) at Retail and Restaurant 38
Businesses. 39
40
City Administrator Ericson stated the issue before the Council would amend City Code 41
beginning in Chapter 1112 which would allow for retail businesses and gas stations to have 42
outdoor kiosks, allowing for the rental of movies and video games. This Ordinance was in 43
response to a number of businesses requesting outdoor kiosks, such as Redbox. The Planning 44
Commission has reviewed the request and unanimously recommended amending the code to 45
Mounds View City Council February 27, 2012
Regular Meeting Page 2
allow such kiosks. Staff read the Ordinance in full and recommended approval by the Council. 1
2
Mayor Flaherty opened the public hearing at 7:05 p.m. 3
4
Hearing no public input, Mayor Flaherty closed the public hearing at 7:05 p.m. 5
6
Council Member Stigney questioned if the size of the kiosks should be limited to 12 square feet. 7
City Administrator Ericson indicated staff was not interested in limiting the size. Each retail use 8
would have the discretion to control this issue. He did not feel the City had the size or density 9
where three units would be needed at a single site. 10
11
Council Member Mueller commended the City Council, Planning Commission and Staff for 12
addressing this issue and bringing forward an Ordinance to support this new use. She was 13
pleased the kiosks would be available throughout the City as it made the community more 14
walkable. 15
16
MOTION/SECOND: Mueller/Gunn. To Waive the Second Reading and Adopt Ordinance 867, 17
to Allow Outdoor Vending Kiosks (ex. Redbox) at Retail and Restaurant Businesses and publish 18
a summary. 19
20
ROLL CALL: Mueller/Gunn/Hull/Stigney/Flaherty. 21
22
Ayes – 5 Nays – 0 Motion carried. 23
24
B. Resolution 7902, Supporting No Change to the Fiscal Disparities Program. 25
26
City Administrator Ericson stated the Council was being asked to consider a Resolution 27
supporting no change to the Fiscal Disparities Program. He indicated Mounds View does receive 28
a benefit from the Fiscal Disparities Program and the City would like that to be maintained. Staff 29
recommended the Council approval of Resolution 77902. 30
31
Bob Benke, director of the North Metro Mayor’s Association, indicated this issue has been 32
discussed by the House and, at this time, he did not foresee any significant changes to the Fiscal 33
Disparities Program. He discussed the numerous benefits of the program with the Council in 34
detail. Mr. Benke recommended the City review the report and support no change to the 35
program. 36
37
Mayor Flaherty indicated fiscal disparities came about in 1971 and assisted in creating a level 38
playing field for business developments and the City’s tax base. He fully supported the 39
Resolution before the Council. 40
41
Council Member Mueller questioned if the current fiscal disparities program reduced the bidding 42
wars between cities when trying to attract new businesses. Mr. Bankie felt this was the case, 43
even if the impact was minimal. 44
45
Mounds View City Council February 27, 2012
Regular Meeting Page 3
Council Member Mueller asked if the North Metro Mayor’s Association was linked with the 1
League of Minnesota Cities. Mr. Benke explained the North Metro website would have links to 2
the League of Minnesota Cities available on its website. He indicated the North Metro Mayor’s 3
Association would also have links to Anoka County available as well. 4
5
Mayor Flaherty stated the North Metro Mayor’s Association was working hard to meet the needs 6
of the entire region. 7
8
MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 7902, 9
Supporting No Change to the Fiscal Disparities Program. 10
11
Ayes – 5 Nays – 0 Motion carried. 12
13
C. Resolution 7904, Authorizing Step Increases for Police Chief Tom Kinney, 14
Sergeant Timothy Wolf, Officer Nathan Garland, Public Works Supervisor 15
Don Peterson, and a Longevity Increase for Officer Darrell Meyer. 16
17
City Administrator Ericson stated that Staff was seeking approval of step increase for Police 18
Chief Tom Kinney, Sergeant Timothy Wolf, Officer Nathan Garland, Public Works Supervisor 19
Don Peterson and a longevity increase for Officer Darrell Meyer. He read Resolution 7904 in 20
full and recommended the Council approve the Resolution authorizing the step increases. 21
22
Mayor Flaherty thanked Staff for bringing the step increases before the Council in a timely 23
manner. 24
25
MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 7904, 26
Authorizing Step Increases for Police Chief Tom Kinney, Sergeant Timothy Wolf, Officer 27
Nathan Garland, Public Works Supervisor Don Peterson, and a Longevity Increase for Officer 28
Darrell Meyer. 29
30
Ayes – 5 Nays – 0 Motion carried. 31
32
D. Second Reading and Adoption of Ordinance 868, an Ordinance Creating a 33
New Chapter to Title 900 Regulating Illicit Discharge and Connections to 34
Storm Drainage System. 35
36
Public Works Director DeBar stated the City was responsible for maintaining an Municipal 37
Separate Sewer System (MS4) permit. This permit was mandated by federal regulations and was 38
administered locally by the MPCA. The permit allows Mounds View to discharge storm water 39
into the state’s lakes waters and wetlands. Part of the permit requirement was to have the City 40
develop and Pollution Requirement a Storm Water Implementation Program (SPPPP). 41
42
Public Works Director DeBar indicated the City is mandated to eliminate illlegal discharge and 43
connections to the storm drainage system. In order to monitor and enforce these issues, the City 44
was required to adopt a new Ordinance. He reviewed revisions made to the Ordinance and 45
Mounds View City Council February 27, 2012
Regular Meeting Page 4
recommended the Council adopt Ordinance 868 and publish a summary. 1
2
MOTION/SECOND: Stigney/Mueller. To Waive the Second Reading and Adopt Ordinance 3
868, an Ordinance Creating a New Chapter to Title 900 Regulating Illicit Discharge and 4
Connections to Storm Drainage System and publish a summary. 5
6
ROLL CALL: Stigney/Mueller/Gunn/Hull/Flaherty. 7
8
Ayes – 5 Nays – 0 Motion carried. 9
10
E. Resolution 7905, Approving Bidding Documents and Authorizing 11
Advertisement for Bids for Area E of the Street and Utility Improvement 12
Program. 13
14
Public Works Director DeBar stated the Area E Street and Utility Improvement Project would be 15
completed this summer. He indicated this area includes roughly four miles of City streets. He 16
discussed the past actions on this project in detail indicating several neighborhood meetings have 17
been held. Rice Creek Watershed District has given the City conditional approval and the plans 18
for Sunnyside Road will be reviewed by MnDOT for State Aid compliance. Staff explained the 19
next step was to approve bidding documents and authorize advertisement for bids. The proposed 20
bid opening date would be March 29th for the project with a recommendation for award before 21
the Council on April 9th. 22
23
Council Member Mueller noted at a previous neighborhood meeting several residents were 24
concerned with the fact Sunnyside Road was a State Aid street. This concern led to a petition 25
amongst the residents to remove the State Aid classification from Sunnyside Street. She 26
requested an update from staff on this issue. Public Works Director DeBar explained the 27
roadway would remain a Municipal State Aid (MSA) roadway and was discussed in further detail 28
by the Council in December of 2011. He indicated the City can designate 20% of its roadways 29
for State Aid funding. The consequences of not designating this roadway MSA would greatly 30
increase the cost of the project. It was estimated the MSA Funding for Sunnyside Road in the 31
project area would be $450,000. 32
33
Mayor Flaherty thanked the residents for raising their concerns with the design of Sunnyside 34
Road. He was pleased with how the issues were discussed and resolved. 35
36
MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 7905, 37
Approving Bidding Documents and Authorizing Advertisement for Bids for Area E of the Street 38
and Utility Improvement Program. 39
40
Ayes – 5 Nays – 0 Motion carried. 41
42
8. CONSENT AGENDA 43
44
Mayor Flaherty asked to remove Item 8C. 45
Mounds View City Council February 27, 2012
Regular Meeting Page 5
1
A. Set Public Hearing for Monday, March 12, 2012, at 7:05 p.m. for a Variance 2
Appeal Request for a Garage to Exceed the Allowed Height Limit at 8027 3
Woodlawn Drive. 4
B. Set a Public Hearing for Monday, March 12, 2012, at 7:10 p.m. for the 5
Introduction and First Reading of an Ordinance Amending Zoning Code 6
Chapter 1121 in Regard to Accessing Detached Parking Areas. 7
C. Resolution 7907, Awarding Contract for Required City Fire Services. 8
9
MOTION/SECOND: Mueller/Stigney. To Approve Consent Agenda Items 8A and 8B. 10
11
Ayes – 5 Nays – 0 Motion carried. 12
13
C. Resolution 7907, Awarding Contract for Required City Fire Services. 14
15
Mayor Flaherty indicated the City was part of a coalition for fire services. He requested further 16
information on this item. City Administrator Ericson explained this contract provided for 17
monitoring and testing of the City’s fire alarm systems at City Hall and at the Community Center. 18
It was a requirement to have the fire systems monitored and tested on a yearly basis. 19
20
MOTION/SECOND: Flaherty/Stigney. To Waive the Reading and Adopt Resolution 7907, 21
Awarding Contract for Required City Fire Services. 22
23
Council Member Stigney asked if the combined services contract reduced the overall expenses 24
for the City. City Administrator Ericson stated this was the case. 25
26
Ayes – 5 Nays – 0 Motion carried. 27
28
9. JUST AND CORRECT CLAIMS 29
30
Finance Director Beer answered the Council's questions related to claims. 31
32
MOTION/SECOND: Gunn/Hull. To Approve the Just and Correct Claims as presented. 33
34
Ayes – 5 Nays – 0 Motion carried. 35
36
10. APPROVAL OF MINUTES 37
38
None. 39
40
11. REPORTS 41
A. Reports of Mayor and Council. 42
43
Mayor Flaherty reported last Thursday, February 23rd he and City Administrator Ericson went to 44
the State Capitol and testified regarding a sound wall from the Laport Meadows neighborhood to 45
Mounds View City Council February 27, 2012
Regular Meeting Page 6
Colonial Village. Senator Wolf presented the bill. He indicated over 500 residents were affected 1
by the lack of a sound wall in this area. He was pleased with the reception of his comments. 2
3
Mayor Flaherty indicated the City now has a K-9 unit, an all-black German shepherd that was 22 4
months old. The department was working on naming the dog and he would be introduced to the 5
public at the Town Hall meeting in April. 6
7
Council Member Mueller commented read an article recently noting the City of New Hope also 8
supported the no change to the fiscal disparities program. 9
10
Council Member Mueller discussed an article in the Star Tribune regarding tax forfeiture 11
properties being at an all time high. She encouraged the Council to read this article. She thanked 12
Kassie Petermann for her recent article on Mounds View resident Jerry Skelly. 13
14
Mayor Flaherty stated this article was available in the February 23rd Sun Focus. He was pleased 15
with the tribute to Jerry and Betty Skelly. 16
17
Council Member Mueller noted the Ramsey County Commissioners were discussing the Ramsey 18
County Dispatch System. Proposals were sent out and funding options were being discussed. 19
She explained the City of Mounds View supports the updates. 20
21
Council Member Mueller indicated Jim Miller, with the League of Minnesota Cities, was 22
recently hospitalized. She explained that cards and well wishes could be passed along to the 23
League of Minnesota Cities on his behalf. 24
25
Council Member Mueller commented the next Ramsey County League of Local Government 26
Meeting would be hosted by the City of Mounds View at the Community Center in March. 27
28
Council Member Mueller stated the next Festival in the Park meeting would be held on March 29
20th at 7:00 p.m. Additional volunteers were still needed to organize the event, scheduled for 30
August 18th. 31
32
Council Member Mueller explained the City was seeking volunteers to reestablish the Mounds 33
View Garden Club. In addition, the City would like to create and maintain a Veteran’s Memorial 34
Garden. 35
36
B. Reports of Staff. 37
38
City Administrator Ericson indicated Fire Chief Zikmund applied for several grants through 39
FEMA to assist the Fire Department with additional staffing. He would report back when further 40
information was available. 41
42
City Administrator Ericson stated Heidi Heller met with the new property manager at Kraus 43
Anderson, Deb Goodman. The new property manager was brought up to speed with the City’s 44
concerns. 45
Mounds View City Council February 27, 2012
Regular Meeting Page 7
1
City Administrator Ericson explained the Select Senior Living Project may not be moving 2
forward. The purchase agreement at Groveland and Highway 10 was apparently not renewed. 3
4
City Administrator Ericson was pleased to announce the Coventry Senior Living Project would 5
be breaking ground this spring. 6
7
City Administrator Ericson stated 600+ area residents attended the Home and Garden Show. The 8
vendors made a lot of great connections at the event. 9
10
City Administrator Ericson commented the Tri-City County Road 10 Task Force meeting would 11
be held Wednesday morning at City Hall. The purpose of the committee would be discussed in 12
an effort to rename the corridor, from 35W to Highway 47 in Blaine. 13
14
City Administrator Ericson indicated the spring newsletter was available and discussed the Town 15
Hall meeting scheduled for April of 2012. 16
17
City Administrator Ericson reviewed the March work session agenda in detail. 18
19
Mayor Flaherty requested the Council discuss the Home for Generations Program at the 20
upcoming work session meeting. The Council was in favor of this suggestion. 21
22
C. Reports of City Attorney. 23
24
City Attorney Riggs reviewed his monthly staff report. 25
26
12. Next Council Work Session: Monday, March 5, 2012, at 7:00 p.m. 27
Next Council Meeting: Monday, March 12, 2012, at 7:00 p.m. 28
29
13. ADJOURNMENT 30
31
The meeting was adjourned at 8:25 p.m. 32
33
Transcribed by: 34
35
Heidi Guenther 36
TimeSaver Off Site Secretarial, Inc. 37
2011 ANNUAL REPORT
DEPARTMENT OF PUBLIC WORKS
To: Honorable Mayor and City Council
From: Nick DeBar, Public Works Director
Date: March 12, 2012
Introduction
The Mounds View Public Works Department is responsible for overseeing the operation,
maintenance, repair, and improvement of all City-owned infrastructure, facilities, land, and vehicles.
Public Works staff provides residents and businesses with clean drinking water, safe collection of
wastewater, clear passageway of streets, reliable flood protection, beautiful parks, groomed athletic
fields and recreational facilities, comfortable building spaces, and cost-effective, sustainable
solutions for the long-term performance and delivery of these services.
The function of the Public Works Department is generally broken into two divisions:
Administration/Engineering (A/E) and Operation and Maintenance (O&M). The A/E division is
generally responsible for department administrative activities, land and asset management,
contracting, and project development. In addition, City Forestry activities are generally coordinated
with the A/E division through the City Forestry Consultant. The O&M division primarily focuses on
the operation, maintenance, and repair of City-owned infrastructure, facilities, land, and vehicles.
O&M subdivisions include Drinking Water; Wastewater; Stormwater; Streets and Trails; Parks and
Park Facilities; Building and Grounds; and Vehicles and Equipment. A/E staff operates out of the
City Hall facilities and O&M staff operates out of the Public Works Facility located at 2466 Bronson
Drive. A current organizational chart is attached to this report.
Personnel
Public Works is comprised of 15 full-time and 9 part-time/seasonal employees for a total of 24
employees, or 18.1 Full Time Equivalent (FTE) positions. Public Works personnel costs are funded
from General, Enterprise, and Special Revenue Funds. General and Special Revenue Funds pay for
9.55 FTEs, or 53% of the total Department personnel costs, while Enterprise Funds pay for the
remaining 8.55 FTEs, or 47% of the total personnel cost. The following table shows this personnel
funding distribution:
Public Works Personnel Funding Distribution
Public Works Dept.
18.10 100%3.60 100%14.50 100%15.00 100%3.10 100%9.55 53%8.55 47%
Fund-Dept.Description FTE %FTE %FTE %FTE %FTE %FTE %FTE %
100-4360 Parks 3.25 18.0%0.0%3.25 22.4%2.00 13.3%1.25 40.3%3.25 18.0%0.0%
100-4380 Forestry 0.0%0.0%0.0%0.0%0.0%0.0%0.0%
100-4410 PW Admin 1.38 7.6%1.04 28.9%0.34 2.3%1.38 9.2%0.0%1.38 7.6%0.0%
100-4460 B/G Maint.0.25 1.4%0.0%0.25 1.7%0.25 1.7%0.0%0.25 1.4%0.0%
100-4465 V/E Maint.0.60 3.3%0.0%0.60 4.1%0.60 4.0%0.0%0.60 3.3%0.0%
100-4470 Pavement 1.82 10.1%0.41 11.4%1.41 9.7%1.57 10.5%0.25 8.1%1.82 10.1%0.0%
100-4472 Snow/Ice 1.10 6.1%0.0%1.10 7.6%1.10 7.3%0.0%1.10 6.1%0.0%
100-4475 Street Sign 0.40 2.2%0.0%0.40 2.8%0.40 2.7%0.0%0.40 2.2%0.0%
740-4416 Lighting 0.05 0.3%0.05 1.4%0.0%0.05 0.3%0.0%0.0%0.05 0.3%
252-4350 MVCC OH 0.75 4.1%0.0%0.75 5.2%0.75 5.0%0.0%0.75 4.1%0.0%
745-4415 Stormwater 1.20 6.6%0.0%1.20 8.3%0.95 6.3%0.25 8.1%0.0%1.20 6.6%
745-4417 Sweeping 0.15 0.8%0.0%0.15 1.0%0.15 1.0%0.0%0.0%0.15 0.8%
700-4823 Water 3.70 20.4%1.05 29.2%2.65 18.3%2.90 19.3%0.80 25.8%0.0%3.70 20.4%
730-4823 San. Sewer 3.45 19.1%1.05 29.2%2.40 16.6%2.90 19.3%0.55 17.7%0.0%3.45 19.1%
Enterprise Funds
Totals
O&M Full-time PT+Temp. General FundPW Total A/E
FTE=Full Time Equivalent
2011 ANNUAL REPORT | DEPARTMENT OF PUBLIC WORKS
PAGE 2
Neil Hiatt
Tracy Juell
Water Tower in Fall
Many of the PW employees have good longevity at the City
and all are very knowledgeable and skilled with their jobs.
The length of employment with the City of Mounds View for
full-time PW employees ranges from 2 months to 24.5
years, with an average of 12.6 years. The average age is
46.9 years old.
Tracy Juell, Administrative Assistant, reached 20 years of
employment with the City in February. Tracy is highly
skilled with her job duties and is the key component with
department communications. She is often referred to as
“the plastic thingy holding the six-pack together.”
In early October, Public Works welcomed Neil Hiatt to the
Department. Neil was hired to refill a vacated maintenance
worker position in the sanitary sewer division, beating out
over 80 applicants. Neil is a graduate of St. Cloud Technical
College and is a certified water supply and wastewater
operator with over five years experience at three other
municipalities. Outside of work, Neil enjoys golfing, pheasant
hunting, and anything else outdoors.
Five new seasonal employees were also hired in 2011 to
replace positions vacated by 2010 seasonal workers that
found full-time work in a field of their college major or training.
Operation & Maintenance (O&M)
The O&M division is the “bread and butter” of Public Works. Many of the O&M activities are routine
and ever-present, but essential for the reliable delivery of services and conveniences that the public
takes for granted. Much of the workload is cyclic and season dependant, such as snow plowing,
mowing parks, water supply demand, and utility locates. While other non-routine responsibilities
include responding to emergencies such as storm damage, sewer back-ups, flooding, traffic control,
and water breaks.
2011 was another busy year for the O&M division, including
256 call back events totaling 524 hours, 80 overtime hours,
and 55 pre-shift hours. A heavier snowfall early in the year
required additional snow plowing, while a wet, warm summer
meant more turf maintenance. In addition, record keeping
standards, safety training, and equipment upgrades were
notable achievements. The following is a synopsis of other
notable achievements made in subdivisions of the O&M
division.
Drinking Water
There was 466.3 million gallons of raw ground water pumped
and treated during 2011. This was very close to the previous
year (473.6 million gallons) and well below the MnDNR
permitted volume of 594 million gallons. The lower volume
was likely due to a decrease in irrigation during the wet
summer months, which typically accounts for about one-third of
daily consumption during this time. In addition, there were 8
water main breaks and 25 water service breaks repaired, 100
service appointments, and over 1,250 Gopher State One Call
locates performed.
2011 ANNUAL REPORT | DEPARTMENT OF PUBLIC WORKS
PAGE 3
2011 Vactor Sewer Truck
Infiltration Basin at work
Removing snow from Edgewood Drive (Jan. 2011)
Turf restoration at City Hall (June 2011)
Sanitary Sewer
In the past, nearly all 44+ miles of the municipal sanitary
sewer system is cleaned each year. In 2011, only 80% of
the system was cleaned due to revisions in the
maintenance schedule and down time with replacement of
the vactor sewer truck, which was authorized in January for
just over $305,000 plus tax. The wet summer created high
ground water that caused breaches in several sanitary
sewer mains, whereby causing sand to infiltrate and block
flow in the main. These breaks were located around
Woodcrest Drive in Area E and another on LaPort Drive
near Groveland Road. These breaks were expensive and
required dewatering and pavement restoration. Many of
the vulnerable sewers in Area E will be replaced in 2012.
Stormwater
Maintenance for over 150 newly constructed infiltration
basins has increased the workload for the stormwater
O&M. The challenge for long-term performance of these
basins involves keeping sediment out of the basin bottoms
where the infiltration occurs. Over time, fine sand and silt
carried by storm runoff will build up in the basin bottoms
causing infiltration rates to drop. The grass strip at the curb
cut is meant to intercept the sediment before reaching the
basin infiltration area, and requires removal by
maintenance personnel. Pond maintenance and inspection
procedures have increased and will continue in 2012.
Streets and Trails
The winter of 2010/2011 was the fourth snowiest winter of
all time for the twin cities region. There were over 30 snow
events requiring 288 tons of salt and 3,700 plow truck miles
driven. This effort was split nearly 50/50 between 2010
and 2011 for that winter season. The winter of 2011/2012
has been just the opposite, ranking near the bottom of
snowiest winters. There were 185 tons of salt used and
2,850 plow truck miles driven in calendar year 2011, with
80% of these totals associated with the 2010/2011 winter.
A new snow plowing and ice control policy was adopted in
November and replaced the original 1988 version.
Parks and Facilities
A wet and warm summer during 2011 equated to a great
deal of turf maintenance and mowing in the parks and
building grounds. Countless hours were spent mowing and
many parks required mowing twice a week all summer
long. The maintenance crew was also busy dragging ball
fields, weed whipping, maintaining landscaping, and
keeping equipment in good working order. The in-field of
the Greenfield Park ballfield was also reconstructed by the
crew to remove grass humps that have built up over time at
the interface with the gravel areas. Sidewalk panels were
repaired and a handicapped ramp was constructed to
better access the east lot at the Community Center.
2011 ANNUAL REPORT | DEPARTMENT OF PUBLIC WORKS
PAGE 4
2011 Ford F250 4x4
2011 Street & Utility Improvement Project – Area D
Vehicles and Equipment
As a result of re-evaluating vehicle and equipment needs
and replacement cycles, Public Works replaced some
equipment that had been deferred for several years. Most
notably, a new vactor sewer truck. Other replacements
included a snow plow truck, 4x4 pickup truck (stormwater),
two skid steer upgrades, and a utility locater. New tires
were purchased for the loader to avoid using chains during
snow removal operations, and a used crack filling machine
was purchased from a neighboring city for $4,275 – a
fraction of the $40,000+ cost to purchase new. Upgrades
to the sewer camera were performed and a pole camera
was purchased to quickly view pipe conditions in a safe manner.
Administration/Engineering (A/E)
Like the previous several years, the workload of the A/E
division was very challenging in 2011. In addition to normal
day-to-day duties, the A/E division was responsible to
oversee 39 improvement projects with estimated costs of
$6.5 million as included in the 2011 adopted budget and
Capital Improvement Program (CIP). Although some of the
projects and equipment upgrades were deferred due to
insufficient staffing or other reasons, the three person A/E
staff was extremely busy and committed to doing what was
needed to successfully complete or progress these
projects. The 2011 budget and CIP also had programmed
26 capital equipment upgrades valued at $7.25 million that
the A/E division and maintenance supervisors oversaw.
There were 21 right-of-way permits issued in 2011, along with 9 (each) sewer and water service
repair permits and 4 sewer and 3 water service installation permits. In addition, there were 34
sanitary sewer replacements, 18 driveway widening, and one second-driveway curb cut for private
improvements completed in Area D of the Street and Utility Improvement Program.
Engineering/Architectural Consulting Services
The engineering division contracted and coordinated with the following consultants for indicated
projects and services during 2011:
Consultant Project Phase/Service Est. Fee
Bolton & Menk Elect. Mods. Well No. 2 Motor Conversion Design* + Construction $ 28,500
Bonestroo Street & Utility Improvement – Area D Design*+Bid+Construction $ 500,000
Braun Intertec Street & Utility Improvement – Area D Design* (Geotechnical) $ 5,500
Inspec, Inc. Reroofing of City Hall & Well 5 & 6 Design*+Bid+Construction $ 19,800
Barr Engineering Wellhead Protection Program (WHPP) Part 1 $ 15,000
KLM Engineering Water Tower Reconditioning Design $ 2,800
TKDA Lambert Park Shelter Design+Bid+Construction $ 39,700
Stantec Street & Utility Improvement – Area E Design $ 275,000
Inspec, Inc. Reroofing of Comm. Center & WTP No. 1 Design $ 25,200
Barr Engineering Sediment Survey – Silverview Pond $ 9,950
Stork TC Testing Street & Utility Improvement – Area E Design (Geotechnical) $ 6,500
Total $ 927,950
*Council authorization in 2010
2011 ANNUAL REPORT | DEPARTMENT OF PUBLIC WORKS
PAGE 5
Community Center before interior painting Community Center after interior painting
In-House Engineering Services
In addition, the engineering division performed the following services in-house and/or realized
savings from overseeing the following projects and its consultants:
Project Activity Est. Fee
Water Tower Reconditioning Project admin., specs., bidding, award $ 25,000
Street & Utility Improvement – Area D Project coord./mgmt., S/U Cmte., LUA, etc. $ 50,000+
Street & Utility Improvement – Area E* Project coord./mgmt., S/U Cmte., negotiate $ 100,000+
Lambert Park Shelter Design, project coord./mgmt./admin., inspection $ 30,000
Reroofing of City Hall & Well 5 & 6 Project coord./admin., inspection (partial) $ 7,500
Elect. Mods. Well No. 2 Motor Conversion Contract admin., inspection, close-out $ 8,000
Comm. Center Painting Improvements Design, bid, construction $ 5,000
80-kW Emergency Generator – City Hall Design, construction $ 7,500
Traffic sign inventory and management $ 20,000
NPDES MS4 permit SWPPP activities $ 5,000
MSA Annual Reporting $ 2,000
Total $ 260,000
*engineering services reduced by $280K
Capital Improvement Projects
2011 was another extremely busy year with capital improvement projects. Another 2.3 miles of
streets were reconstructed in Area D of the Street and Utility Improvement Program, bringing the
total to 11.4 miles complete and 14.5 miles to go. Construction costs continue to be much lower than
expected and the bidding environment is excellent. Combined construction costs for Areas A
through D are currently tracking approximately $1.34 million below the budget amounts established
by the task force.
Evaluation of building facilities that began in 2010 were put into action in 2011, including reroofing of
City Hall and Well House No. 5 & 6, installation of a stationary 80-kW emergency generator to
provide backup power supply at City Hall during catastrophic events, interior and exterior
improvements at the Community Center involving repainting the interior and improvements to
furniture. A retrocommissioning study was approved for the Community Center, and Well No. 2 was
converted from an old natural gas motor to an efficient 200-HP electric motor with a variable
frequency drive. The City received $13,000 in rebates from Xcel Energy for the improvements
In addition, a new traffic signal was installed and paid for by Ramsey County at Silver Lake Road and
County Road H in 2011. This signal was desired due to increase traffic and safety concerns.
2011 ANNUAL REPORT | DEPARTMENT OF PUBLIC WORKS
PAGE 6
Jackson Drive after construction
Jackson Drive before construction
New Lambert Park Shelter nearly complete
Public Works installing 80-kW generator
Street and Utility Improvement Program
A tremendous amount of Public Works staff time and effort
needs to be invested in every project area of the Street and
Utility Improvement Program. Public Works staff is
involved with project coordination; inspection; reviewing
and approving contract documents; utility locates; providing
record drawings; permitting, coordination with private
utilities; progress meetings; administering the private
improvement program; fabricating mailbox posts and
supplying/marking mailboxes; ordering traffic signs; and
many, many phone calls and correspondences.
Area A construction work was accepted by the City Council
in November and was $339,322 below the contract
amount. Area B/C was also accepted the by Council in
December and was $207,056 below the contract amount,
for a combined $546,378 below contract amounts. Area D
construction costs are also currently tracking $132,577
below the contract amount. In addition, the contract
amounts were much lower than the engineer’s estimates at
the time of bid opening.
Area E is currently out for bid and is on track for a
construction start of early May.
Lambert Park Shelter Demolition and Construction
Lambert Park saw a lot of activity with the demolition of the
old shelter structure and construction of a new modern park
shelter with enhanced features to reduce energy and
maintenance, while making the building space more
appealing to potential rentals. The building was modified
from those at Groveland and Hillview Parks with a picnic
pavilion double in size, an entrance dormer, and nicer
interior amenities. Construction for the project is funded by
the Park Dedication Fund and is estimated to be just under
$343,000. The project is expected to be complete in May
2012, just in time for graduation parties.
80-kW Emergency Generator at City Hall
In 2010, electrical modifications were made to the City Hall
to accommodate emergency generator power supply
during power outages. Those improvements did not
include a power supply for the facility, but rather, would rely
on utilizing the 150-kW mobile generator used for running
the water supply facilities. In early 2011, Public Works staff
found a 10-year old used 80-kW stationary generator for
sale at the State Surplus building that was the right size for
powering City Hall. The generator had about 100 hours run
time, which equated to 1 hour per month (exercising
runtime) with a price tag of $5,000. However, the unit did
need a few accessories, including a fuel tank and shroud.
The 2011 budget included $65,000 for a new unit, but the final
price tag, including a concrete slab and fence enclosure,
was under $25,000.
2011 ANNUAL REPORT | DEPARTMENT OF PUBLIC WORKS
PAGE 7
Storm Damage on Groveland Road (May 2011)
Oak tree in Silverview Park Utility work in Area D
City Forestry Annual Report – Rick Wriskey, City Forestry Consultant
There were three significant forestry-related events occurred or started in the year 2011: 1) a find of
the Emerald Ash Borer (EAB) one quarter mile east of the Mounds View city limits in Shoreview; 2) a
record breaking period of low precipitation from August to the year's end; and 3) the loss of trees due
to a tornado that did great harm to nearby Cities, but only glanced through Mounds View destroying
only a hundred trees or so and contributing to a
small amount of structural damage.
The City recovered quickly from the storm event.
What happens as a result of the EAB find and the
severe drought could impact the City for years to
come. Trapping and sampling results as well as
an in-depth inspection of ash trees in Mounds
View nearest the Shoreview find revealed no
evidence of ash borer at this time. It is the
opinion of several experts, however, that it is
likely the pest is present in early, unseen stages
in the vicinity trees of the infection, as well as
some locations just across I-35W in Mounds
View. Response to, planning for, and
management of EAB will be further developed in
early 2012.
Other than the storm damage, there were 78 hazard or nuisance trees removed by city and contract
forces in 2011. Of these, 23 were green ash trees in parks or on boulevards removed for reasons of
damage, hazard, and ill placement or crowding. It is of note that these, as well as many previous ash
removals (in the last five years), have been done for valid reasons with an eye towards the oncoming
arrival of Emerald Ash Borer. An additional 30 diseased elms and 20 diseased red oaks were
removed from private and public property. The oak figure represents an oak wilt loss reduction of
nearly 33% as compared to the previous year.
There were 45 boulevard and park trees of varying species planted during 2011. Most of these were
replacements for trees removed. Mounds View was designated a "Tree City USA" for the 29th
consecutive year.
2011 ANNUAL REPORT | DEPARTMENT OF PUBLIC WORKS
PAGE 8
Department Expenditure Summary
Below is a budget versus actual expenditure summary table for all Public Works related accounts for
calendar year 2011. All combined actual fund expenditures were less than budgeted. The combined
General Fund expenditures were 89.5% of that budgeted, leaving an unused balance of $138,281.
Snow and ice removal also came under budget at 92.5% of budget.
Enterprise funds were also below budget amounts. Many of the under-run amounts were due to
deferred projects or equipment.
2011 Budget vs. Actual Expenditure Summary Table for Public Works Related Funds
General Funds (100)1,314,599$ 212,890$ 276,498$ 262,710$ 424,220$ 1,176,318$ 89.5%138,281$
Budget % YTD Budget
Department/Division Amount Q1 Q2 Q3 Q4 YTD Budget Balance
Parks and Forestry (100-4300)430,964$ 55,583$ 96,378$ 105,347$ 94,891$ 352,199$ 81.7%78,765$
Parks (100-4360)375,964$ 55,583$ 81,400$ 87,874$ 73,692$ 298,549$ 79.4% 77,415$
Forestry (100-4380)55,000$ -$ 14,978$ 17,473$ 21,198$ 53,649$ 97.5% 1,351$
Public Works (100-4400)883,635$ 157,306$ 180,120$ 157,364$ 329,329$ 824,119$ 93.3%59,516$
Public Works Administration (100-4410)123,715$ 25,877$ 32,006$ 27,912$ 34,299$ 120,094$ 97.1% 3,621$
Buildings & Grounds Maintenance (100-4460) 133,854$ 32,261$ 36,887$ 26,582$ 37,639$ 133,368$ 99.6% 486$
Vehicle & Equipment Maintenance (100-4465)86,259$ 20,420$ 25,165$ 19,549$ 29,387$ 94,521$ 109.6% (8,262)$
Street Pavement Management (100-4470)380,501$ 34,163$ 55,022$ 57,558$ 183,634$ 330,376$ 86.8% 50,125$
Street Snow & Ice Control (100-4472)122,712$ 37,618$ 22,649$ 17,921$ 35,265$ 113,453$ 92.5% 9,259$
Street Sign Maintenance (100-4475)36,594$ 6,968$ 8,390$ 7,843$ 9,106$ 32,307$ 88.3% 4,287$
Enterprise Funds 4,986,843$ 729,473$ 521,678$ 859,797$ 861,438$ 2,972,386$ 59.6%2,014,457$
Budget % YTD Budget
Department/Division Amount Q1 Q2 Q3 Q4 YTD Budget Balance
Drinking Water (700)2,564,054$ 365,292$ 153,094$ 165,330$ 400,330$ 1,084,046$ 42.3%1,480,009$
Drinking Water - Billing Services (700-4820)410,150$ 236,218$ 18,360$ 18,455$ (77,127)$ 195,905$ 47.8% 214,245$
Drinking Water - Infra. & Equip. Maint. (700-4823) 2,003,996$ 106,604$ 108,717$ 109,978$ 433,232$ 758,531$ 37.9% 1,245,465$
Drinking Water - Water Production (700-4825)149,908$ 22,470$ 26,017$ 36,898$ 44,225$ 129,609$ 86.5% 20,299$
Wastewater (730)2,032,481$ 329,243$ 285,191$ 639,014$ 325,511$ 1,578,959$ 77.7%453,522$
Wastewater - Billing Services (730-4820)144,118$ 13,659$ 18,349$ 10,775$ 99,202$ 141,985$ 98.5% 2,133$
Wastewater - Infra. & Equip. Maint. (700-4823) 1,888,363$ 315,584$ 266,842$ 628,239$ 226,309$ 1,436,974$ 76.1% 451,389$
Stormwater (745)311,601$ 21,117$ 61,063$ 34,789$ 101,682$ 218,651$ 70.2%92,950$
Stormwater - System Maintenance (245-4415)229,328$ 17,519$ 23,301$ 26,857$ 118,837$ 186,514$ 81.3% 42,814$
Stormwater - Street Cleaning (245-4417)82,273$ 3,598$ 37,762$ 7,932$ (17,155)$ 32,137$ 39.1% 50,136$
Actual Amounts
Actual Amounts
Respectfully submitted,
Nick DeBar - Public Works Director