HomeMy WebLinkAboutAgenda Packets - 2012/06/25CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
MOUNDS VIEW CITY HALL
Monday, June 25, 2012
7:00 p.m.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Flaherty, Stigney, Hull, Mueller, Gunn
4. APPROVAL OF AGENDA
5. PUBLIC INPUT:
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give
your full name and address for the minutes. Also, please limit your comments to three
minutes.
6. SPECIAL ORDER OF BUSINESS
A. Introduction and Recognition of Police K9 Niko
B. Public Information Meeting for Stormwater Pollution Prevention Program
(SWPPP)
7. COUNCIL BUSINESS
A. Resolution 7963, Approving a Lease Agreement with Neopost/Hasler for a
Postage Machine
B. Resolution 7961, Authorizing Stantec Consulting Services Inc. to Perform
Professional Engineering Design Services and Prepare Bidding Documents for
Area F of the Street and Utility Improvement Program
C. Resolution 7962 Approving the Purchase of a 2012 Ford F350 Pickup Truck
from Midway Ford
D. Resolution 7965, Approving the Purchase of a 2007 Bucket Truck
8. CONSENT AGENDA
A. Resolution 7964, Approving the Purchase of Business/Rental License and Dog
License Modules for PermitWorks
B. Schedule a Public Hearing for Monday, July 23, 2012, at 7:05pm to Consider a
Temporary On-Sale 3.2 Malt Liquor License to Allow the Anoka/Blaine Jaycees
to Sell 3.2 Malt Liquor during the Mounds View Festival in the Park on August
18, 2012
9. JUST AND CORRECT CLAIMS
10. APPROVAL OF MINUTES
A. May 14, 2012, City Council Minutes
City Council Agenda
Monday, June 25, 2012
Page 2
11. REPORTS
A. Reports of Mayor and Council
B. Reports of Staff
C. Reports of City Attorney
12. Next Council Work Session: Monday, July 2, 2012, at 7pm
Next Council Meeting: Monday, July 9, 2012, at 7pm
13. ADJOURNMENT
Item No: 6A
Meeting Date: June 25, 2012
Type of Business: Special Order of Business
Administrator Review : ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Thomas Kinney, Chief of Police
Item Title/Subject: Introduction and Recognition of Police K9 Niko
Background:
In November of 2011, approval was received to move forward on the police department’s
first ever canine program. The department underwent a selection process of officers within
the department and selected Officer Nick Erickson to be the first canine handler.
Officer Erickson received his dog, Niko, a one year old male German Shepherd dog, in late
February of 2012. The department received a grant worth $6100 from the St Paul Police
Canine Foundation to help fund the purchase of the dog and the initial 12 week training
conducted by the St Paul Police Department. This training program involved a demanding
and rigorous schedule for Officer Erickson and Niko. Officer Erickson and Niko attained
certification in the areas of obedience and criminal apprehension and graduated from the
program on May 24, 2012.
Discussion:
While Officer Erickson has demonstrated his dedication and successful graduation from
the canine training academy, another officer deserves recognition for his behind the
scenes work. Sgt. Ben Zender initially proposed the idea of a canine program and
conducted a large amount of research highlighting the important issues to consider. Sgt
Zender consulted with many key people connected with police canine units and even
arranged the acquisition of an outdoor kennel for the dog.
A special appreciation to Sgt Zender is warranted and well deserved for all of his hard
work.
Niko will be recognized as the newest and first ever police canine for the Mounds View
Police Department!
Respectfully Submitted,
__________________
Thomas Kinney
Chief of Police
Item No: 6B
Meeting Date: June 25, 2012
Type of Business: Special Order of Business
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Nick DeBar, Public Works Director
Item Title/Subject: Annual Public Information Meeting for MS4 SWPPP
Background/Discussion:
The City is required to have a public information meeting each year to present and solicit feedback
regarding it’s Storm Water Pollution Prevention Program (SWPPP). The SWPPP is a requirement of
the Municipal Separate Storm Sewer System (MS4) general permit. This permit is mandated by the
federal regulations under the Clean Water Act and administered by the Minnesota Pollution Control
Agency. The MS4 permitting program gives owners or operators of municipal separate storm sewer
systems approval to discharge stormwater to lakes, rivers and wetlands in Minnesota. An overview of
the MS4 program is attached to this report.
The SWPPP is available for review on the City’s webpage and printed copies are available for review at
the Public Works counter at City Hall. The MS2 general permit also requires completion of a reporting
form and is typically due on June 30 each year.
The annual public meeting is mandated to be noticed in advance in the City’s legal publication. A
notice was advertised in the legal section of the June 7, 2012 edition of the Sun-Focus, as well
included in the summer edition of the MV Matters and on the city webpage.
Recommendation:
Staff encourages input and feedback from the City Council and citizens on the City’s SWPPP and
stormwater issues in general. No official motion or action is required by the Council for this meeting.
Respectfully submitted,
Nick DeBar - Public Works Director
Attachment:
• Municipal Stormwater Program – An Overview (MPCA)
Item No: 07A
Meeting Date: June 25, 2012
Type of Business: CB
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Resolution 7963, Approving a Lease Agreement with
Neopost/Hasler for a Postage Machine
Background:
In 2007, the City purchased a postage machine (Hasler model) though Minnesota Mailing
Solutions. It has come to the attention of Staff that Minnesota Mailing Solutions went out of
business, and was purchased by a competitor called Pitney Bowes. Due to this change, the
City no longer has a maintenance agreement though Minnesota Mailing Solutions, and
therefore, the City is forced to pay for a technician at a high rate if the postage machine were
to fail or break. The Maintenance Agreement through Minnesota Mailing Solutions was
$550/year. If a Pitney Bowes technician were to conduct maintenance on the City’s current
machine, without a maintenance agreement, costs could be up to $400/per day, depending
on the issue.
Staff contacted Pitney Bowes to negotiate a maintenance agreement. At first, Staff was
informed by Pitney Bowes that they could provide the City with a maintenance agreement at
the same cost as Minnesota Mailing Solution ($550/year) with the City’s current postage
machine model. Staff contacted Pitney Bowes once a week for five (5) months to try to
obtain a written maintenance agreement for the current machine. Every time Staff contacted
Pitney Bowes, Staff was informed that a Pitney Bowes Manager would follow up on the
maintenance agreement inquiry. Finally, in early June, Staff was informed by Pitney Bowes
that the City’s current equipment is not a Pitney Bowes machine, and therefore, they are not
able to provide the City with a maintenance agreement.
While Staff was trying to obtain a maintenance agreement through Pitney Bowes, Staff also
contacted a company called Neopost/Hasler to inquire whether they could provide the City
with a maintenance agreement. Staff was quoted a price of $1,600 per year by a
representative of Neopost/Hasler. It was explained to Staff that the City’s current machine is
obsolete and getting parts for the machine will be difficult. According to Neopost/Hasler, the
City’s current machine is five (5) years old and the machine is worth less than $1,600. Staff
considers it cost prohibitive to have a technician repair or maintain the current postage
machine.
Presently, the postage machine is starting to fail. The postage machine is having difficulties
sealing envelopes, and the postage meter is starting to fail as well. The Finance Department
recently mailed out late utility billing notices using the City’s current machine. Many of the
notices came back undeliverable by the Post Office because the late notices did not seal in
the envelopes properly. Staff now has to check each envelope to ensure that all envelopes
are sealed properly. This has become a very time consuming task.
Item 07A
June 25, 2012, City Council Meeting
Page 2
Discussion:
Pitney Bowes and Neopost/Hasler are the only two companies that Staff is aware of that
provides commercial postage machines. Staff asked Neopost/Hasler to provide the City a
quote for a new postage machine. Attached is the lease agreement provided by
Neopost/Hasler. Staff did not obtain a quote/lease agreement from Pitney Bowes because
Staff has had very negative dealings with this company in the past. The City used Pitney
Bowes in 2002, and at that time Staff had repeated difficulty in getting maintenance
technicians to service the machine, poor customer service (sometimes you are on hold for
over an hour), and most of the time Pitney Bowes customer service/technicians would
promise to call you back on machine issues and never do. Staff would always be the one to
follow-up on issues and not Pitney Bowes. It appears that their customer service has not
changed because it took Staff over five (5) months to get an answer from Pitney Bowes on a
maintenance agreement for the current postage machine.
In 2007, Staff purchased the machine instead of leasing because it was more cost effective.
The Finance Director and I reviewed the attached lease agreement provided by
Neopost/Hasler, and it was determined that it would be more cost effective for the City to
lease the postage equipment. If the City were to purchase the machine, and the machine
become obsolete, then the City would be forced to purchase another machine, along with
another maintenance agreement, etc. The lease agreement includes the maintenance
agreement cost, postage meter, software upgrades (this includes postage rate changes),
installation, and training. If the postage machine becomes obsolete during the term of the
lease, then Neopost/Hasler will replace the machine with something similar.
Recommendation:
Staff recommends approval of a lease agreement for a new postage machine (IS-420
w/ISWPS) through Neopost/Hasler for $117.23/month for 63 months. This purchase will
come out of budget number 100-4160-5100.
Respectfully submitted,
___________________________
Desaree Crane
RESOLUTION 7963
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
Approving a Lease Agreement with Neopost/Hasler for a Postage Machine
WHEREAS, in 2007, the City purchased a postage machine though Minnesota Mailing
Solutions; and
WHEREAS, Minnesota Mailing Solutions went out of business, and was purchased by
a competitor called Pitney Bowes; and
WHEREAS, due to this change, the City no longer has a maintenance agreement with
the City’s current postage machine ; and
WHEREAS, Staff was informed that the City’s current postage machine is not a Pitney
Bowes machine, and therefore, Pitney Bowes is not able to provide the City with a
maintenance agreement; and
WHEREAS, Staff contacted Neopost/Hasler to inquire whether they could provide the
City with a maintenance agreement; and
WHEREAS, Neopost/Hasler informed Staff that the City’s current postage machine is
obsolete and it would cost the City $1,600 per year for a maintenance agreement; and
WHEREAS, the City’s current postage machine is failing and it is no longer cost
effective to maintain the current postage machine; and
WHEREAS, due to the numerous past problems and issues with service and reliability
with Pitney Bowes, Staff is recommending leasing a new postage machine from
Neopost/Hasler in the amount of $117.23 per month for a 63 month period.
NOW, THEREFORE, BE IT RESOLVED, that the Mounds View City Council
authorizes Staff to enter into a lease agreement with Neopost/Hasler in the amount of
$117.23 per month, for a 63 month period, for a new postage machine, as indicated in the
attached lease agreement.
NOW, THEREFORE, BE IT FURTHER RESOLVED, payment for this lease agreement
shall be funded by the Central Services Budget, 100-4160-5100.
Adopted this 25th day of June, 2012
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(seal)
Item No: 7B
Meeting Date: June 25, 2012
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Nick DeBar, Public Works Director
Item Title/Subject: Resolution 7961, Authorizing Stantec Consulting Services Inc. to
Perform Professional Engineering Design Services and Prepare
Bidding Documents for Area F of the Street and Utility Improvement
Program
Background:
The City is in the process of reconstructing 26 miles of City-owned streets and associated
underground utilities as part of the Streets and Utilities Improvement Program (Program). The
Program includes design standards, a financing plan, a prioritization/implementation (staging)
plan, and a communication plan for implementing reconstruction over a 9-year period (2009-2018)
with an estimated program cost of $28 million.
The next project area scheduled for construction next year is Area F (see attached map). Area F
is primarily single-family housing north of County Road I, and primarily multi-family housing south
of County Road I. There are two non-standard streets in this area, Hillview Road and Edgewood
Drive, due to municipal state aid status and pedestrian/bicycle accommodations. Area E contains
3.0 miles of streets.
Discussion:
Public Works engineering staff has solicited a fee proposal from Stantec for professional
engineering services for Area F as follows:
Design Fee $ 120,000
Bid Fee $ 4,000
Construction Fee $ 213,000
Total Project Fee $ 337,000 (13% of $2.6M estimated construction cost for Area F)
Stantec’s fee proposal is based upon a defined scope of work and schedule to accommodate
construction in 2013. Stantec (formerly Bonestroo) has successfully performed all engineering
services for the design, bid, and construction phases of the Program thus far. Last year, for Area
E, engineering staff solicited competitive fee proposals from another firm that acquired engineering
staff from Stantec who were familiar with Mounds View projects and City expectations. However,
Stantec’s fee was $30,000+ less than their competitors were, and the City retained Stantec.
Stantec maintains many of the same key personnel that have been integral with the street
projects, including design engineers, stormwater engineers, land surveyors, and construction
personnel. City engineering staff has developed good working relationships with Stantec
personnel and have been extremely satisfied with their performance. In addition, Stantec’s actual
design fee for Area E is $162,000 (through May 11, 2012), which is significantly less than the
estimated fee of $275,000 that was authorized last year.
Compensation for Stantec will be on hourly basis plus reimbursable expenses with an estimated
maximum fee of $120,000 for the design phase. Staff anticipates that the Council will consider
authorizing engineering services for the bid phase after bidding documents are complete and for
the construction phase after public bids have been received.
Res. 7961, Auth. Stantec to Perform Engr. Design and Prepare Bidding Documents for Area F
Page 2
A geotechnical and environmental evaluation of subsurface conditions is customarily performed for any
project with land disturbing activities. These evaluations provide recommendations to be incorporated
into the engineering design of pavements, utilities, and infiltration basins. Public Works recommends
authorizing up to $10,000 for this work. If authorized, City engineering staff will solicit fee proposals
from qualified firm(s) and oversee the work.
Recommendation:
Staff recommends that the City Council consider adopting the attached resolution authorizing
Stantec Consulting Services Inc. to perform engineering design services and prepare bidding
documents for Area F of the Street and Utility Improvement Program. Doing so will allow the
project to stay on course for construction next year. Funding for these services have been
budgeted for 2012 under TIF District #1 (Acct. 410-4650-7050) for $474,027.
Respectfully submitted,
Nick DeBar - Public Works Director
Attachments:
Resolution 7961
Street & Utility Improvement Program Map
RESOLUTION 7961
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AUTHORIZING STANTEC CONSULTING SERVICES INC. TO PERFORM ENGINEERING
DESIGN SERVICES AND PREPARE BIDDING DOCUMENTS FOR AREA F OF THE
STREET AND UTILITY IMPROVEMENT PROGRAM
WHEREAS, on October 22, 2007 the City Council adopted Resolution 7176
establishing the Street and Utility Improvement Program (Program), which includes nine
Street and Utility Improvement Project areas identified as Areas A through I totaling 25.9
miles of streets; and
WHEREAS, Areas A through E have been constructed or are under construction
and total 15.4 miles of the Program; and
WHEREAS, Area F of the Program is the next project area to be constructed and is
programmed for a 2013 construction season; and
WHEREAS, Stantec Consulting Services Inc. (formerly known as “Bonestroo”) has
provided professional engineering services for all projects completed in the Program to date
on behalf of the City; and
WHEREAS, Stantec Consulting Services Inc. has provided a fee proposal to perform
engineering design services and prepare bidding documents for the Area F project, and
Public Works engineering staff recommends Stantec to perform these services.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View, Ramsey County, Minnesota as follows:
1. Stantec Consulting Services Inc. is authorized to perform engineering design services
and prepare bidding documents for Area F of the Street and Utility Improvement
Program. Compensation will be on an hourly basis plus reimbursable expenses with an
estimated maximum fee of $120,000.
2. The Director of Public Works is authorized and directed, for and on behalf of the
City, to execute and enter into a professional services agreement with Stantec for
said services.
3. The Director of Public Works is authorized and directed, for and on behalf of the
City, to execute and enter into a professional services agreement with a qualified
geotechnical engineering firm to perform geotechnical and environmental evaluation
services for the Area F design phase for a maximum fee of $10,000.
4. Payment for the above said services shall be paid for from Account 410-4650-7050.
Adopted this 25th day of June, 2012.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(SEAL)
Item No:7C
Meeting Date: June 25, 2012
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Don Peterson, Public Works Supervisor
Item Title/Subject: Resolution 7962, Approving the Purchase of a 2012 Ford F350
Pickup Truck from Midway Ford
Background/Discussion:
As part of the Public Works Department’s maintenance program, service trucks are purchased for
the specific division that will perform the needed maintenance and inspections required for
infrastructure operation and maintenance. The Public Works Department has a number of pickup
trucks used for a variety of uses. Truck #135 a 2000 Ford 250 is assigned to the Street department
and has been used as the primary plow truck for the parking lots, sidewalks and trials. Over the life
of the truck repairs have been minimal, however last winter staff noticed that the transmission was
starting to slip as the truck was used for plowing. An inspection of the truck was completed and as
the pictures show major rust in the doors and rear vendors is apparent. At that point staff started
looking into replacing unit #135.
Item 07C
Monday, June 25, 2012, City Council Meeting
Page 2
Discussion:
Staff has received a competitive quote off the State of Minnesota Cooperative Purchasing Venture
for a 2012 F350 4x4 for a cost of $25,871.38 plus sales tax and license fees.
The vehicle will also require warning lights, a lift gate and a front plow to be installed. Action Fleet
Inc. will supply the warning light package at cost of $1,290.00 plus sales tax. Staff will install the
lights. A quote off the State CPV for a front plow and a lift gate were received by Crysteel of Fridley
the plow cost is $6,225.49 plus sales tax, and the lift gate cost is $3,286.00 plus sales tax.
The current 5 Year plan shows truck #135 being replaced in 2012 with a replacement fund of
$30,0000. The cost for the above vehicle and options will be $36,712.82 plus sales tax and
applicable licenses fees. With the purchase of a replacement truck for the Street Department, the
2000 Ford 250 (#135) is proposed to be sold. Staff is estimating that a sale price for this vehicle of
$4,500 - $5,000. The proceeds of this sale will be used to offset the cost of the new truck, the
warning lights, lift gate and plow. This would make the purchase price $31,672.87.
The adopted 2012 Budget did not include this replacement, staff worked with the Finance Director to
change the 5 year equipment purchase plan as stated below, this plan was approved by the City
Council at the May 7, 2012 City Council meeting.
1) Move truck #135 to 2012 (this was scheduled to be replaced in 2016)
2) Move truck #141 to 2014 (this was scheduled to be replaced in 2011, but the decision was
made to hold off on replacing this truck until an evaluation of the departments needs was
done, note: (it was determined that this unit will be sold within the next year and will not be
replaced).
Recommendation:
Staff recommends the approval for the purchase of a 2012 F350 pickup truck from the State of
Minnesota Cooperative Purchasing Venture contract and in addition, the installation of the warning
light package, plow and lift gate for a cost of $36,712.82 plus sales tax and applicable licenses fees
from account 460-4160-7030. Staff also recommends that unit #135 be sold at auction and use the
proceeds to offset the cost of the new pick-up, warning lights, plow and lift gate.
Respectfully submitted,
Don Peterson
Public Works Supervisor
RESOLUTION 7962
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AUTHORIZING THE PURCHASE OF A 2012 FORD F350 PICKUP
WHEREAS, as part of the Public Works Departments maintenance programs,
vehicles are a necessity; and
WHEREAS, the Street Department has been utilizing the 2000 Ford pickup which
has been the primary plow truck for the parking lots and trails; and
WHEREAS, the City has $30,000.00 in the 2012 5 year Financial Plan 2013 through
2017, 460-4160-7030, to replace the current vehicle; and
WHEREAS, Staff has obtained a quote from Midway Ford under the State of
Minnesota Cooperative Purchasing Venture for a 2012 Ford F350 Pickup in the amount of
$25,871.38 plus sales taxes and any applicable license fees; and
WHEREAS, additionally the vehicle will require a warning light system to be
purchased at the cost of $1,290.00 plus sales tax to be installed by Action Fleet Inc.; and
WHEREAS, additionally the vehicle will require a front plow and rear tail gate to be
installed by Crysteel Truck and Equipment of Fridley MN. at the cost of $9,551.44 under the
State of Minnesota Cooperative Purchasing Venture plus sales tax; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View, Ramsey County, Minnesota as follows:
1. The City hereby authorizes the purchase of a 2012 Ford F350 Pickup Truck from
Midway Ford at the cost of $25,871.38 plus sales taxes and any applicable
license fees.
2. The City hereby authorizes the purchase of a warning light system, front plow
and rear lift gate at the combined cost of $10,841.44 plus sales tax.
3. The City hereby approves vehicle #135, a 2000 Ford F250
vin#1FTNF21L9YEA48779 to be sold at Auction.
Adopted this 25th day of June, 2012
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(seal)
Item No:7D
Meeting Date: June 25, 2012
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Don Peterson, Public Works Supervisor
Item Title/Subject: Resolution 7965, Approving the Purchase of a 2006 Altec model
AT#7-G42 bucket truck on a 2007 Ford F550 chassis from Aspen
Equipment of Bloomington MN
Background:
In 2007, the City installed 0.67 miles of trails along County Road 10 (segments 9&10). In 2009,
another 1.7 miles were added with segments 1-5. As part of that project trail lights were added. A
total of 109 lights are along these trails. Additionally, the parks have lights for hockey rinks, tennis
courts, playgrounds and the parking lots. The Public Works Department’s maintenance program
requires lights to function correctly. This requires borrowing a bucket truck from another city, or
contracting out this service. Occasionally the City has paid an electrician to replace light bulbs in the
past. The Public Works Department also trims trees along the trails, sidewalks and the street right of
ways. Each of these has a different height requirement for keeping limbs safely out of the way from
the general public.
Recently the EDA approved putting banners on all the light poles along the County Road 10 corridor.
Brackets will be strapped to the light poles and banners will be placed on the brackets. Staff is
anticipating this system will need continued maintenance. A bucket truck owned by the city will allow
public works to maintain lights, in the parks and on the County Road 10 corridor, trim limbs and
maintain the banner system.
In 2010, staff proposed budgeting for a new bucket truck at cost of $147,000. Upon further review, it
was decided that a used truck would be more appropriate for the city, and the 2011 budget was
revised to include $45,000 for the truck. At that time, staff started looking for a used bucket truck that
would serve the Public Works Department and stay in the budget approved by the City Council.
Discussion:
Staff continued looking and getting information on used bucket trucks available in the area. Staff has
received leads on equipment that were scheduled to be traded in, only to learn that the deal had
fallen through. Other trucks were researched; these were found to be over the budget amount or not
suited for the work intended by Public Works. Recently staff learned of a used bucket truck for sale
from Aspen Equipment (Bloomington, MN) that would fit the needs of the Public Works Department.
The unit from Aspen is on a 2007 Ford chassis F550 4x2 6. L power stroke diesel, with an automatic
transmission. The unit has 48,406 miles and 4,969 engine hours. This calculates to 9,681 miles and
993 engine hours per year. The unit has a 2006 Altec model AT37-G 42 working height insulated
articulating arm. Aspen was asking $49,900 for the truck, but staff was able to negotiate the sale
price down to $45,000 (not including sales tax or license fees).
The adopted 2012 Budget does include the purchase of a boom truck, for $45,000.00 in the Vehicle
and equipment fund 460-4160-7030.
Recommendation:
Staff recommends that the City Council approves the purchase of a 2007 F550 aerial bucket truck
stock number AEC #700109 with 2006 Altec model AT3T-G 42’ working height insulated arm, at the
quoted cost of $45,000 plus tax, license, transfer and fees. The unit would be purchased form Aspen
Equipment of Bloomington, MN.
Respectfully submitted,
Don Peterson
Public Works Supervisor
RESOLUTION 7965
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AUTHORIZING THE PURCHASE OF A 2007 FORD F550 BUCKET TRUCK
WHEREAS, the utilization of vehicles and equipment are needed for maintaining
public works infrastructure; and
WHEREAS, a bucket truck is required to perform various tasks, including
trimming trees and maintaining parking lot, trailway, and athletic facility lights; and
WHEREAS, The City Council understands the need for a bucket truck to perform
some general routine maintenance duties, and;
WHEREAS, the City has budgeted $45,000 in the 2012 budget in account 460-
4160-7030 for the purchase of a bucket truck; and
WHEREAS, Staff has obtained a quote from Aspen Equipment of Bloomington,
Minnesota for a 2007 Ford F550 Bucket Truck in the amount of $45,000 plus sales
taxes and any applicable license fees.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Mounds View, Ramsey County, Minnesota as follows:
1. The City hereby authorizes the purchase of a 2007 Ford F350 Bucket Truck
with a 2006 Altec model AT3T-G 42’ working height boom from Aspen
Equipment of Bloomington, Minnesota (stock number AEC#7001039) at the
cost of $45,000 plus sales taxes and any applicable license fees.
2. Staff is directed and authorized by the City Council to procure the above said
vehicle on behalf of the City.
Adopted this 25th day of June, 2012
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(seal)
Item No: 08A
Meeting Date: June 25, 2012
Type of Business: CA
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Resolution 7964, Approving the Purchase of a Business
Licensing/Rental License and Dog License Modules for
PermitWorks
Background:
During the June 11, 2012, City Council Meeting, Staff reported a need to purchase the Business
License/Rental License and Dog License modules for a database program called PermitWorks. It
was the consensus of the City Council to move forward with approval of the additional modules.
Discussion:
The City currently tracks business licensing and dog licensing through a database called Microsoft
Access. The dog licensing database that the City currently uses was developed by a past Public
Service Officer (PSO) who had expert knowledge in database development through Microsoft
Access. The current dog licensing database is failing and current City Staff do not have the
expertise to be able to fix the database issues. Staff has contacted Roseville IT, and they were not
able to correct the issues either. The dog licensing database is no longer able to generate reports
accurately or efficiently.
The City currently uses a database program called PermitWorks. The City uses this database to
track building permits, sewer/water permits, planning applications, and contractor licensing, to
name a few. This program is capable of tracking all property information in Mounds View. The City
can add more database modules to the program to include business licensing, rental licensing and
dog licensing. The expansion would allow City Staff to share and track information more efficiently.
For example, currently if the PSO needs to verify whether a residence has the required dog
licensing, the PSO must either contact or stop by City Hall first to get a dog license report, and then
go back to the residence to issue an Administrative Offense or warning, if necessary. By adding
the dog licensing module to PermitWorks, the PSO would be able to get this information from a
mobile laptop located in the police vehicle. This will eliminate the need to call or go back to the City
Hall to verify information.
PermitWorks also has another expanded database module to track business and rental licensing.
In order for City Staff to currently verify whether a business received a satisfactory fire inspection,
Staff would need to wait for a paper copy of the fire inspection from the Fire Marshal. By having
this expanded module, Staff can pull up the business license database and verify whether a fire
inspection was completed and print out the report.
The expanded license database modules can also draft forms letter, generate reports, and most
importantly Staff can share information between departments by a click of a button either in the
office or by using a laptop outside the office. For the past three (3) years, the City has budgeted for
this module expansion, but the City has not moved forward with the implementation. Attached is
information about the module and the price quoted to the City. The total price for this update (tax
not included) is $3,615.00 plus prorated maintenance fees. It was the consensus of the City
Council at the June 11th City Council Meeting to move forward with approval of these modules and
place this item under the Consent Agenda.
Item 08A
June 25, 2012, City Council Meeting
Page 2
Recommendation:
Staff recommends approval to purchase the Business License/Rental License, and Dog License
Modules for PermitWorks. To pay for these modules half of the purchase will be taken from
Budget Number 100-4180-3030 and the other half will be taken from Budget Number 100-4160-
1600.
Respectfully submitted,
___________________________
Desaree Crane
RESOLUTION 7964
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
Approving the Purchase of Business/Rental License and Dog License Modules for
PermitWorks
WHEREAS, the City currently uses a database program called PermitWorks, which is used
track building permits, sewer/water permits, planning applications, and contractor licensing, in the
City; and
WHEREAS, PermitWorks has expanded database modules to track business/rental
licensing, and dog licensing; and
WHEREAS, during the June 11, 2012, City Council Meeting, Staff reported a need to
purchase the Business/Rental License and Dog License modules for PermitWorks to improve
efficiencies and process improvements in the City; and
WHEREAS, it was the consensus of the City Council at the June 11th City Council Meeting
to move forward with approval of these modules at the next City Council; and
WHEREAS, Staff recommends the purchase fees for these expanded modules be taken
from Budget Number 100-4180-3030 and Budget Number 100-4160-1600.
NOW, THEREFORE, BE IT RESOLVED, that the City Council approved the purchase of
Business/Rental License and Dog License Modules for PermitWorks with half of the purchase
taken from Budget Number 100-4180-3030 and the other half be taken from Budget Number
100-4160-1600.
Adopted this 25th day of June, 2012
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(seal)
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1
CITY OF MOUNDS VIEW 2
RAMSEY COUNTY, MINNESOTA 3
4
Regular Meeting 5
May 14, 2012 6
Mounds View City Hall 7
2401 Highway 10, Mounds View, MN 55112 8
7:00 P.M. 9
10
11
1. MEETING IS CALLED TO ORDER 12
13
2. PLEDGE OF ALLEGIANCE 14
15
3. ROLL CALL: Flaherty, Stigney, Hull, Mueller, Gunn. 16
17
NOT PRESENT: None. 18
19
4. APPROVAL OF AGENDA 20
A. Monday, May 14, 2012, City Council Agenda. 21
22
MOTION/SECOND: Mueller/Hull. To Approve the Monday, May 14 , 2012, agenda as 23
presented. 24
25
Ayes – 5 Nays – 0 Motion carried. 26
27
5. PUBLIC INPUT 28
29
None. 30
31
6. SPECIAL ORDER OF BUSINESS 32
A. National Public Works Week Proclamation 33
34
Mayor Flaherty read a proclamation declaring May 20-26, 2012 to be National Public Works 35
Week in the City of Mounds View. He thanked the Public Works Department staff and 36
maintenance personnel for their dedication to the City. 37
38
B. National Police Week Proclamation 39
40
Mayor Flaherty read a proclamation declaring May 13-19, 2012 to be National Police Week in 41
the City of Mounds View. He recognized each Police Officer for their dedication and service to 42
the residents in Mounds View. 43
44
Mounds View City Council May 14, 2012
Regular Meeting Page 2
C. 2011 Audit Presentation, Aaron Nielsen, CPA, Principal at MMKR Certified 1
Public Accountant 2
3
Aaron Nielson, Partner with MMKR, thanked the Council for their time this evening and 4
presented the 2011 audit in detail. He commented the City of Mounds View had received 5
recognition from the MnGFOA for excellence in financial reporting in 2010. Mr. Nielson 6
discussed the elimination of the levy reduction fund. He summarized the management report 7
further and commented on the importance of the City monitoring and evaluating the utility rates. 8
He then asked for questions or comments from the Council. 9
10
Council Member Mueller questioned how many invoices were sampled throughout the audit. 11
Mr. Nielson stated a sample of 26 invoices was reviewed. 12
13
Mayor Flaherty thanked Mr. Nielson for his presentation this evening and a special thanks to 14
Finance Director Beer and the finance department for their dedicated service to the City. 15
16
7. COUNCIL BUSINESS 17
A. 7:05 p.m. Public Hearing, Resolution 7938, Consider Approval of an On Sale 18
Intoxicating Liquor License for Moe’s located at 2400 County Highway 10. 19
20
Assistant City Administrator Crane stated in accordance with City Code all liquor licenses were 21
required to have a public hearing. She indicated the public hearing for Moe’s would have to be 22
continued as the City had not received an application or fees. The application was sent certified 23
mail to the owner of Moe’s and this paperwork was signed for. The fees were due on May 7th. 24
Staff sent another letter to the owner extending the deadline to May 23rd. She recommended the 25
Council open the public hearing to allow for comment and postpone action until Tuesday, May 26
29th. 27
28
Mayor Flaherty opened the public hearing at 7:22 p.m. 29
30
MOTION/SECOND: Mueller/Stigney. To Continue the Public Hearing for the On Sale 31
Intoxicating Liquor License for Moe’s located at 2400 County Highway 10 until Tuesday, May 32
29, 2012. 33
34
Ayes – 5 Nays – 0 Motion carried. 35
36
B. 7:10 p.m. Public Hearing, Resolution 7939, Consider Approval of an On Sale 37
Intoxicating Liquor License for Mermaid Acquisition Group, Inc., (doing 38
business as The Mermaid) located at 2200 County Highway 10. 39
40
Assistant City Administrator Crane stated this was a public hearing for The Mermaid’s 41
intoxicating liquor license. Proper notice was sent out by the City to surrounding properties 42
within 300 feet of The Mermaid and published in the City’s official newspaper. She indicated 43
property taxes were current, along with all City utilities and the Mounds View Police and Fire 44
Department issued a satisfactory report. The City had not yet received the criminal background 45
Mounds View City Council May 14, 2012
Regular Meeting Page 3
check. Staff recommended approval of the intoxicating liquor license pending receipt of a 1
satisfactory criminal background check. If approved, the liquor license would be in effect from 2
July 1, 2012 through June 30, 2013. 3
4
Mayor Flaherty opened the public hearing at 7:24 p.m. 5
6
Hearing no public input, Mayor Flaherty closed the public hearing at 7:24 p.m. 7
8
MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 7939, 9
Consider Approval of an On Sale Intoxicating Liquor License for Mermaid Acquisition Group, 10
Inc., (doing business as The Mermaid) located at 2200 County Highway 10, contingent upon the 11
receipt of a satisfactory criminal background check. 12
13
Ayes – 5 Nays – 0 Motion carried. 14
15
C. 7:15 p.m. Public Hearing, Resolution 7940, Consider Approval of an On Sale 16
Intoxicating Liquor License for El Loro located at 2535 County Highway 10. 17
18
Assistant City Administrator Crane stated, in accordance with City Code, all liquor licenses were 19
required to have a public hearing. She indicated the public hearing for El Loro’s would have to 20
be continued as the City had received the application and fees just today. Staff has not had time 21
to review the information and recommended the Council open the public hearing to allow for 22
comment and postpone action until Tuesday, May 29th. 23
24
Mayor Flaherty opened the public hearing at 7:26 p.m. 25
26
MOTION/SECOND: Mueller/Hull. To Continue the Public Hearing for the On Sale 27
Intoxicating Liquor License for El Loro located at 2535 County Highway 10 until Tuesday, May 28
29, 2012. 29
30
Ayes – 5 Nays – 0 Motion carried. 31
32
D. 7:20 p.m. Public Hearing, Resolution 7941, Consider Approval of an Off Sale 33
Intoxicating Liquor License for ABC Liquor located at 2840 County 34
Highway 10. 35
36
Assistant City Administrator Crane stated in accordance with City Code all liquor licenses were 37
required to have a public hearing. She indicated the public hearing for ABC Liquor would have 38
to be continued as the City had received the application and fees just today. Staff has not had 39
time to review the information and recommended the Council open the public hearing to allow 40
for comment and postpone action until Tuesday, May 29th. 41
42
Mayor Flaherty opened the public hearing at 7:28 p.m. 43
44
MOTION/SECOND: Mueller/Stigney. To Continue the Public Hearing for the Off Sale 45
Mounds View City Council May 14, 2012
Regular Meeting Page 4
Intoxicating Liquor License for ABC Liquor located at 2840 County Highway 10 until Tuesday, 1
May 29, 2012. 2
3
Ayes – 5 Nays – 0 Motion carried. 4
5
Mayor Flaherty expressed frustration with the liquor license holders in the City of Mounds View. 6
He questioned how much time the business owners had to return their application and fees before 7
this evening’s meeting. Assistant City Administrator Crane indicated the applications were sent 8
out certified mail in April, which gave the business owners 30+ days to complete the paperwork 9
and return the documents to the City. 10
11
Mayor Flaherty thanked the owners that properly completed their paperwork and encouraged the 12
other liquor license holders to do their due diligence to keep their licenses in compliance with all 13
City Code requirements. He suggested there be a fine or fee for those not working with the City 14
Staff and the suggested deadline. City Administrator Ericson stated there was a penalty and the 15
liquor license would lapse if no action was taken by the business owner. He stated the Council 16
could investigate a 10% penalty for those missing the established deadlines. 17
18
E. 7:25 p.m. Public Hearing, Resolution 7942, Consider Approval of an Off Sale 19
Intoxicating Liquor License for Vino & Stogie’s located at 2345 County Road 20
H2. 21
22
Assistant City Administrator Crane stated this was a public hearing for Vino & Stogie’s off sale 23
intoxicating liquor license. Proper notice was sent out by the City to surrounding properties 24
within 300 feet of Vino & Stogie’s and published in the City’s official newspaper. She indicated 25
property taxes were current, along with all City utilities and the Mounds View Police and Fire 26
Department issued a satisfactory report. The City had not yet received the criminal background 27
check. Staff recommended approval of the off sale intoxicating liquor license pending receipt of 28
a satisfactory criminal background check. If approved, the liquor license would be in effect from 29
July 1, 2012 through June 30, 2013. 30
31
Mayor Flaherty opened the public hearing at 7:29 p.m. 32
33
Hearing no public input, Mayor Flaherty closed the public hearing at 7:29 p.m. 34
35
MOTION/SECOND: Gunn/Hull. To Waive the Reading and Adopt Resolution 7942, Consider 36
Approval of an Off Sale Intoxicating Liquor License for Vino & Stogie’s located at 2345 County 37
Road H2, contingent upon the receipt of a satisfactory criminal background check. 38
39
Ayes – 5 Nays – 0 Motion carried. 40
41
F. 7:30 p.m. Public Hearing, Resolution 7943, Consider Approval of an Off Sale 42
Intoxicating Liquor License for Big Top Liquor located at 2577 County 43
Highway 10. 44
45
Mounds View City Council May 14, 2012
Regular Meeting Page 5
Assistant City Administrator Crane stated this was a public hearing for Big Top Liquor’s off sale 1
intoxicating liquor license. Proper notice was sent out by the City to surrounding properties 2
within 300 feet of Big Top Liquor and published in the City’s official newspaper. She indicated 3
property taxes were current, along with all City utilities and the Mounds View Police and Fire 4
Department issued a satisfactory report. The City had not yet received the criminal background 5
check. Staff recommended approval of the off sale intoxicating liquor license pending receipt of 6
a satisfactory criminal background check. If approved, the liquor license would be in effect from 7
July 1, 2012 through June 30, 2013. 8
9
Mayor Flaherty opened the public hearing at 7:31 p.m. 10
11
Hearing no public input, Mayor Flaherty closed the public hearing at 7:31 p.m. 12
13
MOTION/SECOND: Mueller/Stigney. To Waive the Reading and Adopt Resolution 7943, 14
Consider Approval of an Off Sale Intoxicating Liquor License for Big Top Liquor located at 15
2577 County Highway 10, contingent upon the receipt of a satisfactory criminal background 16
check. 17
18
Ayes – 5 Nays – 0 Motion carried. 19
20
G. 7:35 p.m. Public Hearing, Resolution 7944, Consider Approval of an Off Sale 21
3.2 Malt Liquor License for SuperAmerica located at 2640 County Road I. 22
23
Assistant City Administrator Crane stated this was a public hearing for SuperAmerica’s off sale 24
intoxicating liquor license. Proper notice was sent out by the City to surrounding properties 25
within 300 feet of SuperAmerica and published in the City’s official newspaper. She indicated 26
property taxes were current, along with all City utilities. The Fire Department issued a 27
satisfactory report. However, the Mounds View Police Department reported SuperAmerica 28
failed a compliance check in December of 2011. Another compliance check would be completed 29
before June 30, 2012. She explained the City had not yet received the criminal background 30
check. Staff recommended approval of the off sale intoxicating liquor license pending receipt of 31
a satisfactory criminal background check and successful completion of the compliance check. If 32
approved, the liquor license would be in effect from July 1, 2012 through June 30, 2013. 33
34
Mayor Flaherty opened the public hearing at 7:39 p.m. 35
36
Hearing no public input, Mayor Flaherty closed the public hearing at 7:39 p.m. 37
38
Council Member Hull requested the address be corrected on the Resolution. 39
40
MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 7944, 41
Consider Approval of an Off Sale 3.2 Malt Liquor License for SuperAmerica located at 2640 42
County Road I contingent upon the receipt of a satisfactory criminal background check and 43
successful compliance check. 44
45
Mounds View City Council May 14, 2012
Regular Meeting Page 6
Ayes – 5 Nays – 0 Motion carried. 1
2
H. 7:40 p.m. Public Hearing, Resolution 7945, Adopting a Special Assessment 3
Levy for Delinquent Public Utility Accounts. 4
5
Finance Director Beer noted there were several public utility accounts that were delinquent with 6
the City. One property was for excessive use of water and this property has had its water shut off 7
at the street. Another property in default was for sale and the City wanted to be assured the 8
current owner paid these fees in full prior to the sale of the property, if that were to occur. He 9
noted there would be a $35 administrative fee and the homeowners could avoid interest if paid in 10
full prior to be assessed. 11
12
Mayor Flaherty opened the public hearing at 7:42 p.m. 13
14
Hearing no public input, Mayor Flaherty closed the public hearing at 7:42 p.m. 15
16
Council Member Stigney asked how future homeowners would be notified of the outstanding 17
assessments. Finance Director Beer stated this information would be gathered by the title 18
company or realtor contacting the City or County to request information about pending or 19
outstanding assessments. 20
21
MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 7945, 22
Adopting a Special Assessment Levy for Delinquent Public Utility Accounts. 23
24
Ayes – 5 Nays – 0 Motion carried. 25
26
I. Resolution 7950, Approving a Step Wage Adjustment for Officer Kirsten 27
LaFean of the Mounds View Police Department. 28
29
Assistant City Administrator Crane stated Officer Kirsten LaFean was a current employee with 30
the Mounds View Police Department. Sergeant Tim Wolf had determined Officer LaFean has 31
satisfactorily performed in the capacity of her position and a step wage was consistent with the 32
LELS contract. Staff recommended approval of a step wage adjustment from Step 4 to Step 5. 33
The effective date for this adjustment would be June 1, 2012. 34
35
MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 7950, 36
Approving a Step Wage Adjustment for Officer Kirsten LaFean of the Mounds View Police 37
Department. 38
39
Ayes – 5 Nays – 0 Motion carried. 40
41
J. Resolution 7951, Reapproving the Final Plat & Developer’s Agreement for 42
Coventry Senior Living. 43
44
Planning Associate Heller requested the Council reapprove the Final Plat and Developer’s 45
Mounds View City Council May 14, 2012
Regular Meeting Page 7
Agreement for Coventry Senior Living. The applicant was requesting another six months to 1
record the plat with the County. 2
3
Peter Jesh, Coventry Senior Living, indicated he had received a commitment letter for financing 4
and the bank was requesting an appraisal. This was a huge step in the right direction. He would 5
continue to finalize the plans in hopes of having them completed the end of May with work 6
beginning in July. 7
8
Mayor Flaherty questioned if any of the proposed units would subsidized. Mr. Jesh estimated 9
that 10-12 units would be subsidized. This would be reviewed further with the bank. 10
11
MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 7951, 12
Reapproving the Final Plat & Developer’s Agreement for Coventry Senior Living. 13
14
Ayes – 5 Nays – 0 Motion carried. 15
16
K. Introduction & First Reading of Ordinance 872, Amending Chapter 1008 of 17
the City Code about Dynamic Display Signs. 18
19
Planning Associate Heller proposed an amendment to the dynamic display sign Ordinance. She 20
explained the amendment would now allow for dynamic display signs to be mounted on 21
buildings if size requirements were met. She reviewed the other language changes and 22
recommended approval of the language amendment in Ordinance 872. 23
24
Council Member Stigney questioned the allowable size of dynamic display signs on buildings, 25
both in Mounds View and neighboring communities. Planning Associate Heller indicated this 26
varied greatly depending on the zoning district and size of the building. She noted the signs 27
could be located on two sides of the building. 28
29
MOTION/SECOND: Mueller/Gunn. To Waive the First Reading and Adopt Ordinance 872, 30
Amending Chapter 1008 of the City Code about Dynamic Display Signs. 31
32
Council Member Stigney expressed concern that the language has become too open ended. He 33
recommended the language be more restrictive. Planning Associate Heller stated a controlling 34
factor to the size and scope of these signs would be the expense of these signs. 35
36
Mayor Flaherty stated the number of signs per building was not limited through the current 37
language. He agreed with Council Member Stigney and was in favor of limiting the number of 38
signs to three per building. He suggested Staff further review the language prior to the Second 39
Reading. 40
41
Council Member Stigney requested Staff review the sign codes for neighboring communities as 42
well. 43
44
Ayes – 4 Nays – 1 (Stigney) Motion carried. 45
Mounds View City Council May 14, 2012
Regular Meeting Page 8
1
City Administrator Ericson requested Item 7Q be addressed next on the agenda. 2
3
Q. Resolution 7952, Authorizing the Implementation of the “Citizen Mobile 4
Access” Application to Integrate with the Comcate Code Enforcement 5
Manager (CEM) Software. 6
7
Code Enforcement Officer Anderson discussed the implementation and benefits of the “Citizen 8
Mobile Access” application. He indicated this application would be integrated with the Comcate 9
Code Enforcement Manager (CEM) software and was a cost effective measure to assist the 10
public in addressing code enforcement concerns in the City. He commented the app could be 11
tracked through the CEM software program and allowed for reports to be documented for the 12
Council. 13
14
Code Enforcement Officer Anderson commented that no other cities in the metro area were using 15
this app to date. However, he spoke with individuals in Henderson, Nevada and Fort Collins, 16
Colorado about their use of the app. Their comments were that the app allowed for a creative 17
avenue for additional code enforcement information to be streamed into the City. Staff 18
recommended the Council approve a Resolution and authorize the implementation of the 19
“Citizen Mobile Access” application for both the android and iPhone marketplace. 20
21
Council Member Mueller stated the current system has greatly increased efficiencies in the code 22
enforcement department. She questioned how the additional app would assist the department. 23
Code Enforcement Officer Anderson indicated it would make the department more efficient 24
while engaging the public in code enforcement issues. In addition, the public would become 25
more invested in each case. 26
27
Council Member Gunn questioned the expense of the app. Code Enforcement Officer Anderson 28
noted a fee could be charged for the app but he was recommending it remain free of charge to the 29
residents of Mounds View. 30
31
Council Member Hull asked if the number of downloads on the app could be tracked. Code 32
Enforcement Officer Anderson stated this could be monitored through android and through 33
Apple. 34
35
Mayor Flaherty indicated there was a yearly contract with Comcate for an expense of $1,700 with 36
an upfront investment of $2,400. He questioned how this expense would be funded. City 37
Administrator Ericson explained that funds were available in the Community Development 38
budget. He stated the $1,700 would be a budgeted expense in 2013. 39
40
Mayor Flaherty questioned how effective this app would be and if the tool would be misused by 41
the residents. Code Enforcement Officer Anderson stated he was interested in assisting the 42
public with reporting code enforcement issues and not policing the City. 43
44
Council Member Stigney was pleased that Staff was able to get a reduced price for the initial 45
Mounds View City Council May 14, 2012
Regular Meeting Page 9
investment but asked if the $1,700 yearly maintenance contract could also be reduced. Code 1
Enforcement Officer Anderson stated this was the set rate and included two software updates per 2
year. 3
4
Mayor Flaherty questioned the age of the Feedback Manager program. Code Enforcement 5
Officer Anderson explained the program was 10 years old and the apps were introduced in 2009. 6
City Administrator Ericson stated it was his opinion the $2,400 expense was a good value 7
considering the cost of hiring another staff person to assist with code enforcement issues. He 8
indicated the Council could evaluate the use of the program and app after the first year, and the 9
City could choose not to renew the software contract at that time. 10
11
Council Member Mueller commented that technology was continuing to evolve and with this, the 12
City had to continue to evolve to increase the communication needs of the City. She was proud 13
that Mounds View was on the forefront on this issue and the assistance it would provide to the 14
City with code enforcement issues. 15
16
MOTION/SECOND: Gunn/Hull. To Waive the Reading and Adopt Resolution 7952, 17
Authorizing the Implementation of the “Citizen Mobile Access” Application to Integrate with the 18
Comcate Code Enforcement Manager (CEM) Software. 19
20
Council Member Stigney indicated the expense for this app and software was not going to benefit 21
all of the residents because not all residents had a Smartphone. 22
23
Mayor Flaherty stated he would support the purchase as there was funds within the 2012 budget 24
to cover the expense and the Council could evaluate its success in one year. He explained that 25
Smartphones would continue to become more and more popular as time went on and the 26
technology improved. 27
28
Ayes - -- 4 Nays - -- 1 (Stigney) Motion carried. 29
30
L. Resolution 7932, Adopting a Calendar for the Preparation of the 2013 31
Budget. 32
33
Finance Director Beer reviewed the proposed calendar for the preparation of the 2013 budget. 34
He noted June 4th would be the date the Council would provide Staff with priorities for the 35
upcoming year. The budget had to be submitted to the County by September 15th. On November 36
12th the Council would set the utility rates and other City fees. He explained that on December 37
3rd the City would hold the Truth and Taxation Hearing with the 2013 budget approved on or 38
around December 10th. Staff recommended the Council adopt the calendar for the preparation of 39
the 2013 budget. 40
41
MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 7932, 42
Adopting a Calendar for the Preparation of the 2013 Budget. 43
44
Ayes – 5 Nays – 0 Motion carried. 45
Mounds View City Council May 14, 2012
Regular Meeting Page 10
1
M. Resolution 7933, Adopting a Five Year Financial Plan for the Years 2013-2
2017. 3
4
Finance Director Beer explained the Council reviewed the five year financial plan for years 2013-5
2017 at their last work session meeting. The approval of this plan was a City charter 6
requirement. He discussed the plan in detail and stated levies were set on a yearly basis. He 7
commented the Council’s goal would be to maintain 50% fund balance for each year. Staff 8
recommended the Council adopt the five year financial plan. 9
10
Mayor Flaherty understood this was a fluid document and questioned if election expenses would 11
continue to rise even after contracting with the County. Finance Director Beer stated the new 12
expenses would have to be altered within the document. 13
14
Mayor Flaherty asked if the City needed to purchase four police vehicles in 2013. Finance 15
Director Beer stated he has spoken with the Police Chief about this issue. He stated the 16
replacement schedule had four vehicles being replaced next year and some shifting may occur. 17
He anticipated two vehicles being replaced in 2013. 18
19
Mayor Flaherty requested further information on the utility rates. Finance Director Beer 20
reviewed the analysis stating modest increases would assist in stabilizing the water fund. He 21
proposed a 10¢ increase for 2013, 2014 and 2015. This would add $8.00 per year to the average 22
utility bill. For 2016 and 2017 he was proposing a 5¢ increase in the water rate. 23
24
Mayor Flaherty stated this was a proactive measure the City can take versus a large increase all at 25
once. 26
27
Council Member Mueller asked if the residential water rate still included a conservation rate. 28
Finance Director Beer indicated conservation water use was hard to determine based on the rain 29
levels the past few summers. He explained that the City was still gathering data. 30
31
Mayor Flaherty requested Staff provide additional information on the sewer utility rates. Finance 32
Director Beer stated the suggested increase would also assist with stabilizing this fund. He 33
proposed a 4% increase in 2013 with small increases thereafter until the fund stabilizes. This 34
increase would amount to approximately $10 per year to the average utility bill. 35
36
Finance Director Beer reported there was no anticipated increase to the storm sewer utility fund 37
for the next five years. He stated the storm water infiltration basins were greatly assisting the 38
City in this area. He commented the street light fund would have a 25¢ increase in 2013 which 39
would stabilize the fund and keep the lights on along all City trails. 40
41
MOTION/SECOND: Gunn/Hull. To Waive the Reading and Adopt Resolution 7933, Adopting 42
a Five Year Financial Plan for the Years 2013-2017 and publish the summary. 43
44
Council Member Stigney thanked Staff for providing the Council with this working document. 45
Mounds View City Council May 14, 2012
Regular Meeting Page 11
He suggested additional TIF be placed into the City’s streets to reduce the tax burden on the 1
residents. 2
3
Ayes – 4 Nays – 1 (Stigney) Motion carried. 4
5
N. Resolution 7934, Approving Bid Documents and Authorizing Advertisement 6
for Bids for 2012 Sanitary Sewer Slip Lining Project. 7
8
Public Works Director DeBar stated the majority of the City’s 44 miles of sanitary sewer was 9
built out of clay and concrete pipe. The system was built in the 1960’s and early 1970’s. The 8” 10
clay pipe was aging and in need of replacement. He stated the City was working to improve the 11
system to eliminate infiltration and unnecessary treatment expenses. City Staff has been 12
televising trunk sewers for deficiencies and have made a priority list for repairs and pipe 13
replacements. 14
15
Public Works Director DeBar stated Area E line concerns would be addressed this year through 16
the Street and Utility Improvement Project. He discussed the slip lining process further with the 17
Council and recommended approval of the bid documents and to authorize advertisement for bid. 18
He indicated the City had $125,000 budgeted for 2012 for this project. These funds would 19
complete one-half to one mile of sewer pipe in the City. 20
21
MOTION/SECOND: Mueller/Stigney. To Waive the Reading and Adopt Resolution 7934, 22
Approving Bid Documents and Authorizing Advertisement for Bids for the 2012 Sanitary Sewer 23
Slip Lining Project. 24
25
Ayes – 5 Nays – 0 Motion carried. 26
27
O. Resolution 7935, Authorizing Stantec to Perform Preliminary Design 28
Services for County Road H Sidewalk Project. 29
30
Public Works Director DeBar stated the City has been pursuing improvements to the trailway and 31
sidewalk system in the community. This provided regional connections while also making the 32
community more walkable. The City’s master trailway map was recently updated in 2008. He 33
commented the Public Works Department suggested a sidewalk along north side of County Road 34
H as it would create a great trail connection. The Park Commission agreed with this option. 35
36
Public Works Director DeBar indicated the sidewalk was not included in the Area E Street 37
Improvement Project but would affect seven streets in Area E and the curb cuts could be 38
completed as needed. He requested the Council authorize Stantec to perform preliminary design 39
services for a sidewalk along County Road H. 40
41
Council Member Mueller asked for further clarification on the location of the sidewalk. Public 42
Works Director DeBar reviewed a map with the Council pointing out the proposed location along 43
County Road H. The connection would create a contiguous trail from Fridley city limits to 35W. 44
45
Mounds View City Council May 14, 2012
Regular Meeting Page 12
Council Member Mueller questioned what funds were being requested at this time. Public 1
Works Director DeBar explained Staff was requesting funds to cover the expense of the 2
preliminary design of the sidewalk along County Road H. 3
4
Council Member Mueller inquired if the City had funds available to cover the expense of the 5
actual sidewalk. Public Works Director DeBar indicated the City had funds available in a 6
sidewalk maintenance fund to complete the connection. He reiterated that no decision was being 7
made on the sidewalk this evening. 8
9
Mayor Flaherty stated a sidewalk was located on the south side of County Road H in New 10
Brighton. He questioned if there was another location that would be more advantageous if this 11
sidewalk was deemed unfeasible. He proposed a sidewalk along Ardan. 12
13
Council Member Mueller commented this roadway was wide enough to provide a trail along the 14
shoulder. 15
16
Council Member Gunn was in favor of this sidewalk connection as it would provide additional 17
safety to the children walking to and from school. 18
19
Mayor Flaherty expressed concern with the speed at which children are traveling along the 20
sidewalk on bikes. He requested Staff gain additional feedback from the residents in this area 21
and the need for the sidewalk connection. 22
23
Public Works Director DeBar stated in the winter the walking children were forced into the street 24
due to the piles of snow along County Road H. He noted the sidewalk would address these 25
concerns. 26
27
Council Member Mueller was in favor of proceeding with the engineer services to assure Area E 28
was completed properly to prepare for the sidewalk connection. She noted it was the right thing 29
to connect Silver Lake Road to Edgewood. 30
31
MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 7935, 32
Authorizing Stantec to Perform Preliminary Design Services for County Road H Sidewalk 33
Project not to exceed $9,000. 34
35
Council Member Stigney questioned if Public Works and Stantec could prioritize the list of 36
proposed trails for the City. This would provide a clear picture of the needs in the City. Public 37
Works Director DeBar stated the Parks Commission has been addressing this issue and would be 38
coming before the Council shortly. 39
40
Council Member Stigney recommended action on this item be postponed until after these 41
recommendations were made. Public Works Director DeBar understood the reasoning, but stated 42
this sidewalk coincided with the Area E project and should be considered prior to the 43
recommendation from the Parks Commission. He stated the Parks Commission did find this 44
segment to be a priority. 45
Mounds View City Council May 14, 2012
Regular Meeting Page 13
1
MOTION/SECOND: Stigney/Flaherty. To postpone action on this item until after reviewing the 2
trail recommendations from the Parks Commission and Staff. 3
4
Mayor Flaherty expressed concern with the location of this sidewalk segment as it would be a 5
downhill slope heading into the school. He requested Staff review the sidewalk location further 6
with the Parks Commission. 7
8
Ayes – 2 Nays – 3 (Gunn, Hull, Mueller) Motion failed. 9
10
ORIGINAL MOTION: 11
12
Ayes – 3 Nays – 2 (Stigney, Flaherty) Motion carried. 13
14
P. Resolution 7936, Authorizing Inspec, Inc. to Prepare Exterior Wall 15
Management Program for Municipal Facilities. 16
17
Public Works Director DeBar stated the City has 16 municipal facilities and were built in the 18
1960’s out of brick and mortar. Maintenance on these facilities was needed as moisture was able 19
to seep behind the brick. In particular, the two million gallon water reservoir was in need of 20
maintenance. The City did not have an expert on Staff to make a recommendation on how to 21
properly maintain these brick structures. Staff recommended Inspec be allowed to prepare an 22
exterior wall management program for each municipal facility. He noted the expense would be 23
split between the Water Fund and Parks Fund. 24
25
Council Member Mueller requested further information on the normal maintenance routine for 26
brick and mortar buildings. Public Works Director DeBar stated he was not aware of any 27
maintenance being done on any City buildings in the last 30 years and they were in need of 28
attention. He stated the sun and rain conditions varied on each building which made each 29
building and its maintenance unique. 30
31
MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 7936, 32
Authorizing Inspec, Inc. to Prepare an Exterior Wall Management Program for Municipal 33
Facilities for $6,500. 34
35
Council Member Stigney anticipated Inspec would find many issues with the City buildings. 36
37
Mayor Flaherty agreed, but wanted the City to be proactive with the maintenance of its buildings. 38
39
Ayes – 4 Nays – 1 (Stigney) Motion carried. 40
41
8. CONSENT AGENDA 42
A. Resolution 7937, Accepting Community Forest Bonding Grant from 43
Minnesota Department of Natural Resources. 44
Mounds View City Council May 14, 2012
Regular Meeting Page 14
B. Resolution 7946, Approving a Job Description for the Building Official 1
Position in the Community Development Department. 2
C. Resolution 7948, Authorizing Additional Compensation to Housing/Code 3
Enforcement Inspector Jeremiah Anderson for Working Outside of Job 4
Classification. 5
D. Resolution 7947, Approving the Hire of Don Burda as a Temporary Building 6
Inspector in the Community Development Department. 7
8
MOTION/SECOND: Gunn/Mueller. To Approve the Consent Agenda as presented. 9
10
Ayes – 5 Nays – 0 Motion carried. 11
12
9. JUST AND CORRECT CLAIMS 13
14
Council Member Stigney stepped out of the Council Chambers. 15
16
Finance Director Beer answered the Council's questions related to claims. 17
18
MOTION/SECOND: Mueller/Hull. To Approve the Just and Correct Claims as presented. 19
20
Ayes – 4 Nays – 0 Motion carried. 21
22
10. APPROVAL OF MINUTES 23
A. March 26, 2012, City Council Meeting Minutes. 24
25
Council Member Mueller requested a correction on Page 5, Line 5, noting the spelling of 26
gentleman’s name was incorrect. 27
28
Council Member Stigney return ed to the Council Chambers. 29
30
MOTION/SECOND: Gunn/Hull. To Approve the March 26, 2012, City Council meeting 31
minutes as corrected. 32
33
Ayes – 5 Nays – 0 Motion carried. 34
35
11. REPORTS 36
A. Reports of Mayor and Council. 37
38
None. 39
40
B. Reports of Staff. 41
1. Administration Report 42
43
City Administrator Ericson announced last week he attended the Anoka County Blaine Airport 44
Advisory Committee in Blaine with Barb Haake. It was noted the east/west runway would be 45
Mounds View City Council May 14, 2012
Regular Meeting Page 15
resurfaced this summer. He indicated the runway would not be lengthened but this would affect 1
the traffic flying into north/south runway. 2
3
City Administrator Ericson indicated the Airport would be holding its Discover Aviation Days on 4
June 2nd and 3rd. He noted a replica of the Vietnam Memorial would be present at the event and 5
available for public viewing. He then reviewed the list of events scheduled for the event. 6
7
City Administrator Ericson stated the Spring Clean Up was successful again this year. A great 8
deal of material was collected and a Fall Clean Up would be scheduled shortly. 9
10
Mayor Flaherty thanked Mary Springer for her assistance with the city-wide Spring and Fall 11
Clean Up. 12
13
City Administrator Ericson indicated Staff spoke with the developer of Red Oak Estates to 14
remove the large piles of dirt at the corner of Long Lake Road and County Road H. After 15
discussions, the developer explained he would be spreading the piles out and seeding the area. 16
17
City Administrator Ericson stated 35W would be closed on June 8th to allow MnDOT time to 18
remove both County Road 10 bridges. Those bridges would be out of operation until sometime 19
in November. 20
21
City Administrator Ericson explained he attended a recent conference where ethics in leadership 22
was discussed. He indicated this was a great opportunity and he was pleased to have been able to 23
attend the event. 24
25
City Administrator Ericson commented the Urban Land Institute of Minnesota would be hosted 26
by the City of Mounds View on Thursday, June 14th to discuss Navigating the New Normal. The 27
meeting would be recorded and rebroadcasted. 28
29
City Administrator Ericson stated the Employee Appreciation event would be held on June 13th 30
from 11:30 a.m. to 1:30 p.m. at City Hall Park, weather permitting. He invited all Council 31
members to attend. He reviewed the milestones achieved in the last year. He appreciated the 32
efforts of City Staff and looked forward to the event. 33
34
Mayor Flaherty looked forward to the Employee Appreciation Event. 35
36
Council Member Stigney questioned why the helicopter noise in the City had increased. City 37
Administrator Ericson stated the Life Link Helicopters were now operating out of the Anoka 38
County Blaine Airport. The helicopters were dealing with life saving issues. He encouraged all 39
noise concerns with the airport be brought to the airport’s attention. 40
41
C. Reports of City Attorney. 42
43
City Attorney Riggs had nothing additional to report. 44
45
Mounds View City Council May 14, 2012
Regular Meeting Page 16
12. Next Council Work Session: Monday, June 4, 2012, at 7:00 p.m. 1
Next Council Meeting: Tuesday, May 29, 2012, at 7:00 p.m. 2
3
13. ADJOURNMENT 4
5
The meeting was adjourned at 9:51 p.m. 6
7
Transcribed by: 8
9
Heidi Guenther 10
TimeSaver Off Site Secretarial, Inc. 11
405808 SJR MU125-11
Kennedy 470 U.S. Bank Plaza
200 South Sixth Street
Minneapolis MN 55402-1458
(612) 337-9300 telephone
(612) 337-9310 fax
http://www.kennedy-graven.com
Affirmative Action, Equal Opportunity Employer
Graven
C H A R T E R E D
SCOTT J. RIGGS
Attorney at Law
Direct Dial (612) 337-9260
Email: sriggs@kennedy-graven.com
MEMORANDUM
Date: June 20, 2012
To: James Ericson, City Administrator
From: Scott J. Riggs, City Attorney
Re: Mounds View Project Status Report
MU125-11: Administration. General discussions with staff regarding various City matters.
Matters are presently pending.
MU205-27: Mounds View Animal Hospital. Review Contract for Private Development.
Consult with City staff regarding Certificate of Completion. Matter is presently
pending.
MU210-111: Personnel Matters. Consult with City staff regarding background check matter
and deposition. Matter is presently pending.
MU210-164: Utility Franchise Matters. Consult with City staff regarding Xcel franchise
renewal. Matter is presently pending.
MU210-189: Coventry Senior Living Project. Review plat. Consult with City staff regarding
same. Matter is presently pending.
MU210-196: 7337 Spring Lake Road. Review title commitment and recorded easements.
Forward same to City staff.
SJR:jms
&