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HomeMy WebLinkAboutAgenda Packets - 2012/09/10 CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, September 10, 2012 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Flaherty, Stigney, Hull, Mueller, Gunn 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS 7. COUNCIL BUSINESS A. Resolution 7988, Authorizing a Step Increase Wage Adjustment for Neil Hiatt, Mounds View Public Works Maintenance B. Resolution 7989, Approving Baseball Field Improvements at Lambert Park C. Resolution 7990 Accepting Donation from Bethlehem Baptist Church and Authorizing Distribution of Funds 8. CONSENT AGENDA 9. JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES - None 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff 1. Public Works Project Updates (verbal report) C. Reports of City Attorney 12. Next Council Work Session: Monday, October 1, 2012, at 7pm Next Council Meeting: Monday, September 24, 2012, at 7pm 13. ADJOURNMENT Item No: 07A Meeting Date: September 10, 2012 Type of Business: CB Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 7988 Authorizing a Step Increase Wage Adjustment for Neil Hiatt, Mounds View Public Works Maintenance Background: Neil Hiatt is a current employee in the Public Works Department with the City of Mounds View. His supervisor, Public Works Supervisor Don Peterson, has reviewed his performance as it relates to his responsibilities outlined in the job description. Discussion: It was determined that Neil Hiatt has satisfactorily performed in the capacity of his position, and therefore, a step increase wage adjustment is consistent with the Public Works Collective Bargaining Agreement. Recommendation: Staff recommends approval of Resolution 7988, approving step wage adjustment for Neil Hiatt. Respectfully Submitted, __________________________ Desaree Crane Assistant City Administrator RESOLUTION 7988 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING STEP/LONGEVITY ADJUSTMENT WHEREAS, the following below is a regular full-time employee who is currently working for the City of Mounds View; and WHEREAS, his supervisor reviewed his performance as it relates to the responsibilities outlined in the job description; and WHEREAS, the supervisor determined that the following employee below has satisfactorily performed in the capacity of his position documented in his performance review on file; and WHEREAS, this step increase wage adjustment is consistent with the Mounds View Personnel Manual and Labor Agreements. NOW, THEREFORE BE IT RESOLVED that the Mounds View City Council does hereby approve a wage adjustment to the following indicated in the chart. NAME CURRENT POSITION DATE OF EMPLOYMENT/ CURRENT POSITION CURRENT STEP & WAGE STEP & WAGE ADJUSTMENT EFFECTIVE DATE OF ADJUSTMENT Neil Hiatt MV PW Maintenance October 3, 2011 Level A: $21.99/hr Level B: $23.21/hr October 3, 2012 Adopted this 10th day of September, 2012. __________________________________ Joe Flaherty, Mayor ATTEST: __________________________________ James Ericson, City Administrator (seal) Item No: 7B Meeting Date: September 10, 2012 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nick DeBar, Public Works Director Item Title/Subject: Resolution 7989, Approving Baseball Field Improvements at Lambert Park Background: There have been a number of improvements completed or under construction at Lambert Park recently. These improvements include: on-street parking (with street project); park shelter demolition/construction; playground replacement; and irrigation system. The remaining improvement to bring the park back into full service is reconstruction of the baseball field. Discussion: The Lambert Park baseball field was demolished to make way for the new shelter building in 2011. The existing fencing was disposed of and the aggregate lime in-field was salvaged and stockpiled in anticipation of being reused with the reconfigured ballfield. The ballfield is configured for little league (up to 12 years old) and tee ball league use. In addition, the in-field is used for free-ice skating rink in the wintertime. Public Works solicited quotes from qualified fencing contractors to furnish and install new fencing for the ballfield. Two quotes were received with the low quote of $10,640 submitted by Century Fence of Forest Lake, Minnesota. In addition to fencing, the ballfield will need concrete slabs for the player boxes, grading, and turf establishment. This additional work is estimated to total approximately $5,500. The Parks Commission recommended at their July 2012 meeting to move forward with this work. The 2012 Budget includes $40,000 under the Park Dedication Fund (451-4470-7050) to relocate the ballfield at Lambert Park. At their August 13, 2012 meeting, the City Council approved park irrigation and grading/sodding around the shelter for $24,090, leaving a budget balance of approximately $16,000. Recommendation: Public Works recommends that the City Council adopt the attached resolution to approve baseball field improvements to Lambert Park. If adopted, Public Works anticipates the improvements to be completed before winter and ballfield put back in use for spring 2013. Respectfully submitted, Nick DeBar - Public Works Director RESOLUTION 7989 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING BASEBALL FIELD IMPROVEMENTS AT LAMBERT PARK WHEREAS, a comprehensive layout for Lambert Park was completed to better utilize the 2.87-acre parkland space while providing more green space; and WHEREAS, recent improvements have been completed or in progress from the comprehensive layout, including on-street parking, a new park shelter, park irrigation, and playground replacement; and WHEREAS, addition improvements are planned that include a reconstructing the previously-existing baseball field removed to accommodate the new park shelter; and WHEREAS, fencing, grading, turf establishment, and concrete work are needed to make the baseball field useable again; and WHEREAS, public works staff solicited quotes from qualified contractors to furnish and install baseball field fencing at Lambert Park with the low quote of $10,640 submitted by Centuray Fence Company of Forest Lake, Minnesota; and WHEREAS, other ballfield improvements for grading, turfing, and concrete work are estimated to total approximately $5,500; and WHEREAS, monies have been included in the 2012 Budget for the above said work under the Park Dedication Fund (451-4470-7050). NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. The quote proposal submitted by Century Fence Company to furnish and install baseball field fencing at Lambert Park is hereby accepted by the City. Compensation will be on a lump sum basis of $10,640 for said services. 2. The Director of Public Works is hereby authorized and directed, for and on behalf of the City, to enter into agreement with Century Fence Company for said services at said price. 3. Public works staff is directed to contract the remaining grading, turfing, and concrete work for the baseball field improvements at Lambert Park for an estimated total amount of $5,500. Adopted this 10th day of September, 2012. ____________________________________ Joe Flaherty, Mayor ATTEST: ___________________________________ James Ericson, City Administrator (SEAL) Item No: 07C Meeting Date: Sept 10, 2012 Type of Business: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, City Administrator Item Title/Subject: Resolution 7990 Accepting a Donation from Bethlehem Baptist Church in the Amount of $17,575 and Authorizing Distribution of Funds Introduction: Bethlehem Baptist Church purchased the building located at 5151 Program Avenue in 2004 and received City zoning approval to renovate the former office / warehouse space for church usage. At the same time, the Church expressed its desire to sponsor and support worthy community endeavors and created the “Mounds View Service Project Fund” pledging annual donations totaling $25,000. They envisioned the fund to be used to help meet certain community needs jointly identified by the city and the Church that would be “in harmony” with their mission and values. Discussion: Representatives from the City, the Community Center and the Park & Rec Commission have discussed potential funding opportunities for the second half 2012 service project fund donation which totaled $17,575. A number of programs and improvements which had been reviewed by the representative were highlighted for Bethlehem’s consideration. The Church’s Pastor for Outreach, Vince Johnson, responded with a letter dated September 6, 2012, recommending the following disbursement schedule: • Skate-resistive rubber flooring at Hillview Park: $7,000 • Miscellaneous Recreation Equipment: $2,246 • Teen Outreach Music Studio $1,500 • Y-Partners $1,000 • DARE Program supplies $1,500 • North Suburban Police Chaplaincy Corps, Inc. $ 750 • Townsedge Terrace MHC Dental Clinic #2 $ 650 • Economic Development Fund $2,929 Recommendation: Attached for your consideration is Resolution 7990, a resolution which accepts the donation from Bethlehem Baptist Church in the amount of $17,575 and authorizes the distribution of the donations according to the Church’s recommendations. Respectfully submitted, ________________________ James Ericson City Administrator RESOLUTION 7990 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ACCEPTING A DONATION FROM BETHLEHEM BAPTIST CHURCH IN THE AMOUNT OF $17,575 AN D AUTHORIZING DISTRIBUTION OF FUNDS WHEREAS, Since its establishment in Mounds View in 2004, Bethlehem Baptist Church has generously supported activities that have benefited the residents of Mounds View; and WHEREAS, Bethlehem Baptist Church would like to continue that support by making a contribution to the City of Mounds View of $17,575 to support the following programs and activities: Skate-resistive rubber flooring at Hillview Park: $7,000 Miscellaneous Recreation Equipment: $2,246 Teen Outreach Music Studio $1,500 Y-Partners $1,000 DARE Program supplies $1,500 North Suburban Police Chaplaincy Corps, Inc. $ 750 Townsedge Terrace MHC Dental Clinic #2 $ 650 Economic Development Fund $2,929 NOW, THEREFORE BE IT RESOLVED, that the Mounds View City Council gratefully acknowledges and accepts the donation of $17,575 from Bethlehem Baptist Church, authorizes the distribution of the funds as directed herein, and approves the amendment of the 2012 Budget as may be necessary. Adopted this 10th day of September, 2012 _____________________________________ Joe Flaherty, Mayor ATTEST: ____________________________________ James Ericson, City Administrator (seal)