HomeMy WebLinkAboutAgenda Packets - 2012/12/10CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
MOUNDS VIEW CITY HALL
Monday, December 10, 2012
7:00 p.m.
Revised as of December 7, 2012 at 1:30pm
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Flaherty, Stigney, Hull, Mueller, Gunn
4. APPROVAL OF AGENDA
5. PUBLIC INPUT:
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give
your full name and address for the minutes. Also, please limit your comments to three
minutes.
6. SPECIAL ORDER OF BUSINESS
7. COUNCIL BUSINESS
A. 7:00 pm Public Hearing – 2013 Tax Levy and Budgets for All Funds
1. Resolution 8029 Adopting the 2013 Tax Levy
2. Resolution 8030 Adopting the 2013 Budgets for All Funds
B. 7:00 pm Public Hearing to Consider Ordinance 875 First Reading and
Introduction of a Franchise Agreement with Xcel Energy for Natural Gas
Operations in Mounds View
C. 7:00 pm Public Hearing to Consider Ordinance 876 First Reading and
Introduction of a Franchise Agreement with Xcel Energy for Electric Operations in
Mounds View
D. Resolution 8033, Authorizing a Step Wage Adjustment for Sergeant Benjamin
Zender, Mounds View Police Department
E. Resolution 8034, Approving Severance for Officer Greggory Neumann, Mounds
View Police Department
F. Resolution 8035, Setting the 2013 City Council Meeting Dates, Staff Retreat and
the 2013 Town Hall Meeting
G. Resolution 8036, Approving Various Appointments to City Commissions and
Committees
H. Resolution 8031, Approving Building Automation System Improvements at the
Community Center
I. Resolution 8032, Authorizing Additional Expenditures for Repairs and
Improvements to the Gymnasium Floor at the Community Center
8. CONSENT AGENDA
A. Resolution 8037, Approving the Recording Secretary Service Agreement with
TimeSaver Off Site Secretarial, Inc.
City Council Agenda
Monday, December 10, 2012
Page 2
8. CONSENT AGENDA -continued
B. Resolution 8038, Approving a Contract with Greater Metropolitan Housing
Corporation (GMHC) for Housing Resource Center (HRC) services
C. Set a Public Hearing for January 14, 2013, at 7pm to Consider the Revocation of a
Conditional Use Permit Issued to Tires and More located at 2832 County Road 10
9. JUST AND CORRECT CLAIMS
10. APPROVAL OF MINUTES
A. November 13, 2012, City Council Meeting
11. REPORTS
A. Reports of Mayor and Council
B. Reports of Staff
1. Motion to Consider Cancelation of the December 26, 2012, City Council
Meeting.
C. Reports of City Attorney
12. Next Council Work Session: Monday, January 7, 2012, after Special City Council Mtg
Next Council Meeting (Special): Monday, January 7, 2012, at 7pm (Oath of Offices)
13. ADJOURNMENT
Item No: 7.A.1.
Meeting Date: December 10, 2012
Type of Business: Council Business
Administrator Review: _____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Mark Beer, Finance Director
Item Title/Subject: Resolution 8029 Adopting the 2013 Property Tax Levy
Attached is Resolution 8029 adopting the 2013 property tax levy. The Truth-in-taxation meeting was held
on December 3, 2012 and the public had an opportunity to comment on the levy and budget.
The City Council may adopt the tax levy on December 10th or schedule an additional meeting if necessary
to adopt it no later than December 24, 2012.
Staff recommends that the City Council adopt resolution 8029 adopting the 2013 property tax levy with no
levy increase.
Respectfully submitted,
________________________
Mark Beer
RESOLUTION NO. 8029
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
Adopting the 2013 Property Tax Levy
WHEREAS, the City Council has conducted numerous meetings and has made available detailed copies of
the proposed 2013 Budget; and
WHEREAS, the City Council provided the public an opportunity to speak at the Truth in Taxation council
meeting on December 3, 2012 to take comment on the proposed 2013 tax levy; and
WHEREAS, General Obligation Improvement Bonds of 2004 were issued and require a debt service levy of
$190,800 and Fire Equipment Certificates of 2011 were issued and require a debt service levy of $51,130 to
be collected in 2013; and
WHEREAS , when the Fire Improvement Bonds of 2005 were issued, the debt service was scheduled to be
$97,680, however due to changes in the allocation of costs between participating cities, Mounds View’s
actual 2013 cost on said bonds will be $93,497; and
WHEREAS, when the Fire Equipment Certificates of 2011 were issued, the debt service was scheduled to
be $51,387, however due to changes in the allocation of costs between participation cities, Mounds View’s
actual 2013 cost on said bonds will be $51,130.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that the following
property tax levy for 2013 is hereby approved:
General Fund base levy $ 3,325,809
Fire Bonds of 2005 levy 93,497
Fire Equipment Certificates of 2011 levy 51,130
PERA rate increase levy 39,145
Police Referendum market value levy 181,000
Total General Fund property tax levy $ 3,690,581
G.O. Improvement Bonds of 2004 debt service levy $ 190,800
Street Improvement Capital Projects Fund levy $ 300,000
Total Property Tax Levy $ 4,181,381
and the City Administrator is hereby directed to notify Ramsey County and the State of Minnesota of said
2013 property tax levy.
Said resolution was declared to have been duly passed and adopted this 10th day of December, 2012.
__________________________
Joe Flaherty, Mayor
ATTEST:
__________________________
Jim Ericson, City Administrator
(SEAL)
Item No.: 7.A.2.
Meeting Date: December 10, 2012 Type of Business: Council Business
Administrator Review: _____
City of Mounds View Staff Report To: Honorable Mayor and City Council
From: Mark Beer, Finance Director Item Title: Resolution 8030 Adopting the 2013 Budgets for All Funds
Attached is Resolution 8030 and summaries of the 2013 General Fund, Special Revenue Funds, Debt Service Funds, Capital Projects Funds, and Enterprise Funds budgets. Respectfully submitted, ______________________ Mark Beer
RESOLUTION NO. 8030
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY STATE OF MINNESOTA
ADOPTING THE 2013 BUDGETS FOR ALL FUNDS WHEREAS, the City Council conducted numerous meetings and made available detailed budgets at City Hall and on the City’s website for the 2013 budgets for all funds; and
WHEREAS, the City Council has considered said budgets. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that the following appropriations for the calendar year 2013 are hereby approved:
GENERAL FUND: Amount
City Council $ 48,216
Advisory Commissions 10,150
City Administrator 236,647
Elections 20,000
Central Services 233,816
Finance 216,045
Community Development 351,972
Police 2,479,537
Fire 310,846
Public Works Administration 130,769
Streets 377,105
Fleet management 93,759
Building maintenance 133,298
Recreation 107,200
Parks & Athletic Fields 317,495
Forestry 78,500
Convention & Visitors 50,350
Social services 19,548
Contingency 0
Fitness Program 6,500
Transfer to Vehicle Fund 90,000
Transfer to Community Center 170,000
Debt Service, Fire Department 137,740
Total General Fund $5,619,493
Resolution 8030
Page 2
FUND: Amount Cable TV $ 126,985 DARE 500 Forfeiture 9,100 Economic Development 388,977 Community Center 385,509 Lakeside Park 21,766 Recycling grant 25,133 TIF District #1 2,481,991 TIF District #2 109,500 TIF District #3 109,500 TIF District #5 1,329,776 Debt Service GO Bonds of 04A 258,283 Park Dedication Fund 183,500 Vehicle & equipment 276,736 Special Projects Fund 271,000 Street Improvement Fund 585,460 Water 1,676,760 Wastewater 1,837,622 Street Lighting 93,009 Surface Water 382,380 TOTAL ALL FUNDS $16,172,980 BE IT FURTHER RESOLVED, that, summaries of the 2013 budget shall be incorporated with and included as part of this resolution as Attachment A. Passed and adopted this 10th day of December, 2012.
________________________________
Joe Flaherty, Mayor
ATTEST:
________________________________
Jim Ericson, City Administrator
(SEAL)
Item No: 7.B&C.
Meeting Date: December 10, 2012
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Mark Beer, Finance Director
Item Title/Subject: Public Hearing for Ordinances 875 and 876 for Franchise
Agreements for use the City’s Right of Way
Xcel and the City have not come to agreement on the franchise for electric and natural
gas operations. Xcel has agreed to a 3 month extension to finalize the agreement. The
City council should continue the public hearings until a future date in the first quarter of
2013. The City would re-notice the meeting when we have final agreement.
Respectfully Submitted,
Mark Beer
Item No: 07D
Meeting Date: December 10, 2012
Type of Business: CB
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Resolution 8033, Authorizing a Step Wage Adjustment for
Sergeant Benjamin Zender, Mounds View Police Department
Background:
Sergeant Zender is a current employee with the City of Mounds View. His supervisor, Deputy
Chief Steven Menard, has reviewed his performance as it relates to his responsibilities outlined
in the job description.
Discussion:
It was determined that Sergeant Zender has satisfactorily performed in the capacity of his
position, and therefore, a step wage adjustment is consistent with the LELS Local 232 Labor
Agreement.
Recommendation:
Staff recommends approving Resolution 8033, approving a Step Wage Adjustment for
Sergeant Benjamin Zender, consistent with the LELS Local 232 Labor Agreement.
Respectfully Submitted,
________________________
Desaree Crane
RESOLUTION 8033
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING A STEP WAGE ADJUSTMENT
WHEREAS, the following below is a regular full-time employee who is currently working
for the City of Mounds View; and
WHEREAS, his supervisor has reviewed his performance as it relates to the
responsibilities outlined in the job description; and
WHEREAS, his supervisor determined that the following employee below has
satisfactorily performed in the capacity of his position documented in his performance review on
file; and
WHEREAS, this wage adjustment is consistent with the LELS Local 232 Labor
Agreement.
NOW, THEREFORE BE IT RESOLVED that the Mounds View City Council does hereby
approve a step wage adjustment to the following indicated in the chart below.
NAME CURRENT
POSITION
DATE OF
EMPLOYMENT/CURRENT
POSITION
CURRENT STEP &
WAGE
STEP & WAGE
ADJUSTMENT
EFFECTIVE
DATE OF
ADJUSTMENT
Benjamin
Zender
Police Sergeant December 14, 2010 Step 4: $36.48 Step 5: $38.40 December 14,
2012
Adopted this 10th day of December, 2012.
__________________________________
Joe Flaherty, Mayor
ATTEST:
__________________________________
James Ericson, City Administrator
(seal)
Item No: 07E
Meeting Date: December 10, 2012
Type of Business: CB
Administrator Review : ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Resolution 8034, Authorizing Severance Payment to Officer
Greggory Neumann, Mounds View Police Department
Background
Officer Greggory Neumann submitted his resignation and his last day of employment was on
November 22, 2012. Officer Greggory Newmann accepted a police officer position with the
City of Apple Valley. Attached is Resolution 8034, which authorizes severance to Officer
Neumann in accordance with the LELS Local 204 Labor Agreement.
Discussion
Resolution 8034 provides a payout of Officer Neumann’s accrued/unused sick time. In
accordance with Article 23.2 of the LELS Local 204 Labor Agreement, Officer Neumann is
authorized a sick time payout totaling $1,025.42 to his Retirement Health Savings Plan. This
is calculated as 70.50 accrued/unused sick hours times 50% times his hourly rate of $29.09.
Resolution 8034 provides a payout of Officer Neumann’s accrued/unused vacation time. In
accordance with Article 23.1, Officer Neumann is authorized a vacation time payout totaling
$4,839.99. This is calculated as 166.38 accrued/unused vacation hours times his hourly rate
of $29.09.
Resolution 8034 provides a payout of Officer Neumann’s compensatory time. In accordance
with Article 23.1, Officer Neumann is authorized a compensatory time payout totaling
$210.90. This is calculated as 7.25 unused compensatory time hours times his hourly rate of
$29.09.
Recommendation
Staff recommends approving Resolution 8034 in accordance with the Articles 23.1 and 23.2
of the LELS Local 204 Labor Agreement.
Respectfully submitted,
_______________________
Desaree Crane
RESOLUTION NO. 8034
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING SEVERANCE FOR
OFFICER GREGGORY NEUMANN
MOUNDS VIEW POLICE DEPARTMENT
WHEREAS, Officer Greggory Neumann resigned from the Mounds View Police
Department effective November 22, 2012; and
WHEREAS, the balance of accrued and unused vacation is 166.38 hours; and
WHEREAS, the balance of accrued and unused sick leave time is 70.5 hours; and
WHEREAS, the balance of accrued and unused compensatory time is 7.25 hours;
andE
WHEREAS, Officer Neumann’s current rate of pay is $29.09 per hour; and
WHEREAS, in accordance with Article 23.2 of the LELS Local 204 Labor
Agreement, the maximum potential payout of accrued/unused sick time will be 70.50 hours
x 50% x his hourly rate of $29.09 = $1,025.42 into Officer Neumann’s Retirement Health
Savings Plan; and
WHEREAS, in accordance with Article 23.1of the LELS Local 204 Labor
Agreement, the maximum potential payout of accrued/unused vacation time will be
166.38 accrued/unused vacation hours x his hourly rate of $29.09 = $4,839.99; and
WHEREAS, in accordance with Article 23.1 of the LELS Local 204 Labor
Agreement, the maximum potential payout of unused compensatory time will be 7.25
accrued/unused compensatory hours x his hourly rate of $29.09 = $210.90.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council
approves a one-time payout of sick time not to exceed $1,025.42 into Officer
Neumann’s Retirement Health Savings Plan in accordance with Article 23.2 of the LELS
Local 204 Labor Agreement.
NOW, THEREFORE, BE IT FURTHER RESOLVED that the Mounds View City
Council approves a one-time payout of vacation time to Officer Neumann not to exceed
$4,839.99, in accordance with Article 23.2 of the LELS Local 204 Labor Agreement.
NOW, THEREFORE, BE IT FINALLY RESOLVED, that the Mounds View City
Council approves a one-time payout of compensatory time to Officer Neumann not to
exceed $210.90, in accordance with 23.2 of the LELS Local 204 Labor Agreement.
Resolution 8034
Page 2
Adopted this 10th day of December, 2012.
________________________________
Joe Flaherty, Mayor
ATTEST:
________________________________
James Ericson, City Administrator
(seal)
Item No: 07F
Meeting Date: December 10, 2012
Type of Business: CB
Administrator Review : ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Resolution 8035, Setting the 2013 City Council Meeting
Dates, 2013 Council/Staff Retreat, and the 2013 Town Hall
Meeting
Discussion:
Based on the Council’s schedule of conducting meetings, Work Sessions are normally
scheduled for the first Monday of each month and Council meetings on the second and
fourth Mondays of each month. Attached is a proposed list of Work Session and City
Council Meeting dates for 2013 (Exhibit A).
The following legal holidays fall on dates that would otherwise be considered Council
Meetings: Memorial Day (May 27, 2013), Labor Day (September 2, 2013), Veterans Day
(November 11, 2013). For these dates, the schedule reflects a Tuesday.
In addition to setting the official calendar, Staff would like to discuss dates for the
Council/Staff Retreat and the Town Hall Meeting. Normally the Council/Staff Retreat is
scheduled in February. Below are some possible dates in February:
February 2013
Tuesday, February 5, 2013
Tuesday, February 12, 2013
Tuesday, February 26, 2013
Wednesday, February 27, 2013
In regard to the Town Hall Meeting, Staff recommends scheduling the meeting on Monday,
April 29, 2013, at 6pm. Scheduling the Town Meeting on April 29th, will allow enough time
for Staff to prepare a presentation from the decisions made during the Council/Staff retreat.
Recommendation:
Reschedule the meetings that fall on the identified holidays and adopt Resolution 8035.
Please also advise Staff on which dates would work best for the Council/Staff Retreat.
Staff will add the Council/Staff Retreat date to Exhibit A of Resolution 8035 after this
meeting.
Respectfully Submitted,
_____________________________
Desaree Crane
RESOLUTION NO. 8035
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION SETTING THE 2013 CITY COUNCIL MEETING DATES, 2013 COUNCIL/STAFF
RETREAT, AND THE 2013 TOWN HALL MEETING
WHEREAS, the City’s Charter states that the City Council shall meet regularly at least twice
monthly as they may designate by ordinance; and
WHEREAS, Chapter 105 of the Mounds View City Code states that regular meetings of the
City Council shall be held on the second and fourth Monday of every month at 7:00 p.m.; and
WHEREAS, the City Council has traditionally scheduled Work Sessions on the first Monday of
the month; and
WHEREAS, the City’s Code further states that if that Monday is a legal holiday, then the
meeting shall be canceled or held on another date and time; and
WHEREAS, in accordance with the City Code, these meetings dates have been
rescheduled as shown in Exhibit A; and
WHEREAS, the Mounds View City Council has scheduled the 2013 Council/Staff Retreat
and the 2013 Town Hall Meeting as shown in Exhibit A.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does hereby
establish the Official City of Mounds View City Council Meeting Calendar for the year 2013 as shown
in Exhibit A and that unless otherwise posted, all City Council meetings are to begin at 7:00 pm.
Adopted this 10th day of December, 2012.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(seal)
EXHIBIT A
WORK SESSIONS COUNCIL MEETINGS
January 7, 2013 January 7, 2013**
January 14, 2013
January 28, 2013
February 4, 2013 February 11, 2013
February 25, 2013
March 4, 2013 March 11, 2013
March 26, 2013
April 1, 2013 April 8, 2013
April 22, 2013
April 29, 2013***
May 6, 2013 May 13, 2013
May 28, 2013 (Tuesday)
June 3, 2013 June 10, 2013
June 24, 2013
July 1, 2013 July 8, 2013
July 22, 2013
August 5, 2013 August 12, 2013
August 26, 2013
September 3, 2013 (Tuesday) September 9, 2013
September 23, 2013
October 7, 2013 October 14, 2013
October 28, 2013
November 4, 2013 November 12, 2013 (Tuesday)
November 25, 2013
December 2, 2013 December 2, 2013****
December 9, 2013
December 23, 2013
** January 7, 2013, is a Special City Council Meeting to conduct Oaths of Office
*** April 29, 2013, Town Hall Meeting, 6pm, Mounds View City Hall
****December 2, 2013, Special City Council Meeting – Truth in Taxation, 6pm, Mounds View City Hall
Item No: 07G
Meeting Date: December 10, 2012
Type of Business: CB
Administrator Review : ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Resolution 8036, Approving Various Appointments to the City’s
Boards, Commissions, and Committees
Background:
The Park, Recreation and Forestry Commission, Planning Commission, Police Civil Service and
the Streets and Utilities Committee have term seats, which will expire on December 31, 2012.
Parks, Recreation and Forestry Commission
John Kroeger
Darren Peterson
Planning Commission
Keith Crambilt
Gary Meehlhause (seat will be vacated on December 31, 2012 due to his election to the City Council)
Paul Schiltgen
Holly Smith
Police Civil Service Commission
Robin Marion
Streets and Utilities Committee
Todd Lang
Sean Walther
Item 07G
December 10, 2012
Page 2
Discussion:
Parks, Recreation and Forestry Commission: Staff received two (2) reappointment
applications and one (1) new volunteer
application. The Park, Recreation and Forestry
Commission recommended reappointing John
Kroeger and Darren Peterson. Also, at the last
Park, Recreation and Forestry Commission
Meeting, the Commission reappointed Dale
Aukee as Chair, and Darren Peterson as Vice
Chair.
Planning Commission: Staff received two (2) reappointment applications and two (2) new
volunteer applications. The Planning Commission recommended
appointing Paul Schiltgen (reappointment), Holly Smilth
(reappointment, but requests appointment to finish Gary
Meehlhause’s term), John Elofson (new appointment), and Cindy
Carvelli-Yu (new appointment).
Police Civil Service: Robin Marion resigned on the Police Civil Service Commission (term
seat expires on December 31, 2012). Staff received two (2) new
volunteer applications – Gary Rundle and Terrance Broos. The
Police Civil Service only reviewed one (1) application, Gary Rundle.
The Police Civil Service Commission did not recommend Mr. Rundle
to serve. Staff received Mr. Broos’ application after the application
deadline, and therefore, the Police Civil Service Commission did not
have the opportunity to review his application.
Streets and Utilities Committee: Staff received one (1) application to the Streets and Utilities
Committee – (Paul Schiltgen). Todd Lang and Sean Walther
did not wish to reapply nor stay on as committee members. If
the City Council approves Mr. Schiltgen’s appointment to this
Committee, then this Committee will continue to have two (2)
vacant seats.
Recommendation:
Attached are all the submitted applications to these Commissions/Committees. It is
recommended that the City Council consider these applications, and approve appointments to
their respective commission and committees. Attached is Resolution 8036 for your
consideration.
Respectfully submitted,
_____________________
Desaree Crane
RESOLUTION NO. 8036
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
REAPPOINTING MEMBER TO VARIOUS MOUNDS VIEW
COMMISSIONS AND COMMITTEES
WHEREAS, Mounds View Board, Commission and Committees consist of members
appointed by the City Council; and
WHEREAS, there will be vacant seats effective December 31, 2012, in the Park and
Recreation and Forestry Commission, Planning Commission, Police Civil Service, and the
Streets and Utilities Committee; and
WHEREAS, Staff only received one (1) application for the Streets and Utilities
Committee, and therefore, this commission will have two (2) vacant seats.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Mounds View, Ramsey
County, Minnesota, as follows:
1. The City Council does hereby approve the following Mounds View residents to
serve on the Parks and Recreation and Forestry Commission:
Name Term Expiration (3-Year Term)
John Kroeger December 31, 2015
Darren Peterson December 31, 2015
The City Council also hereby approves Dale Aukee as Chair and Darren
Peterson as Vice Chair of the Parks, Recreation and Forestry Commission.
2. The City Council does hereby approve the following Mounds View residents to
serve on the Planning Commission:
Name Term Expiration (3-Year Term)
Holy Smith December 31, 2014 (2-Year Term)
Paul Schiltgen December 31, 2015
John Elofson December 31, 2015
Cindy Carvelli-Yu December 31, 2015
Resolution 8036
Page 2
3. The City Council does hereby approve the following Mounds View resident to
serve on the Police Civil Service Commission:
Name Term Expiration (3-Year Term)
Terrance Broos December 31, 2015
4. The City Council does hereby approve the following Mounds View resident to
serve on the Streets and Utilities Committee:
Name Term Expiration (3-Year Term)
Paul Schiltgen December 31, 2015
Adopted this 10th day of December, 2012.
_____________________________
Joe Flaherty, Mayor
ATTEST:
_____________________________
James Ericson, City Administrator
(seal)
Item No: 7H
Meeting Date: December 10, 2012
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Nick DeBar, Public Works Director
Item Title/Subject: Resolution 8031, Approving Building Automation System
Improvements at the Community Center
Background:
The Community Center was constructed in three phases between 1997 and 1998. Construction for
the center utilized portions of the existing Bel-Rae Ballroom building that occupied the site prior to
construction. Unfortunately, there were a number of construction and design issues that occurred
during and after construction of the facility for these and other reasons. Since completion, there
have been many issues related to the HVAC system at the Community Center that have required
many hours and expenses to diagnose and repair, with some that seem to reoccur for unknown
reasons. In addition to spent time and costs to address these issues, there is an “inconvenience”
cost with those that work, visit, or rent the facility spaces.
Public Works has met with a number of mechanical engineering firms and mechanical contractors
the past several years regarding the HVAC deficiencies at the Community Center. Every one of
these firms and contractors has made mention of the outdated building automation system (BAS)
that was installed at initial construction, and recommend upgrading the system. The BAS is the
“brains” of the HVAC system that monitors, adjusts, and controls the various HVAC components to
provide a comfortable indoor air environment. The BAS is also the interface for Public Works staff
(and maintenance contractors) to monitor, adjust, and troubleshoot various HVAC related issues.
The current BAS is a Barber Coleman Network 8000 controls system that is obsolete, and no parts
or components are available any longer for this system.
Discussion:
Public Works evaluated various controls systems for replacing the Barber Coleman system and
recommend a Trane Tracer SC controller. This system is a non-proprietary, open protocol,
operating platform that will allow the various manufacturer controls to be operated by the system
and allow for future expandability with competitive bidding. This will be particularly useful when
likely future improvements are made to address humidity issues and other recommendations from
the current retrocommissioning study. The only other BAS controller owned by the City is a Trane
Tracker for the City Hall building, which can be interfaced with the Tracer SC controller and
accessed via the network in the future.
Trane provided a cost proposal to furnish and install a Trane Tracer SC controller, desktop PC,
router, and Lynxspring JENE panel (including connection to the field panels) for $21,605 plus
applicable taxes. The price also includes demolition of the Barber Coleman system, programming,
graphics, trends, alarms, start-up, commissioning, and 16 hours of on-site training.
Recommendation:
City staff recommends that the City Council adopt the attached resolution approving BAS
improvements to the Community Center HVAC system. This is a first big step toward a long-term
solution addressing HVAC issues at the facility. Monies have been budgeted in 2012 for this study
under Special Projects (480-4180-7050) for $65,000.
Respectfully submitted,
Nick DeBar - Public Works Director
RESOLUTION 8031
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING BUILDING AUTOMATION SYSTEM IMPROVEMENTS AT
THE COMMUNITY CENTER
WHEREAS, the Community Center was constructed in three phases during 1997
and 1998, incorporating various building components of the Bel-Rae Ballroom facility that
occupied the site prior to construction; and
WHEREAS, there has been a history of problems with HVAC equipment creating
poor environmental conditions and requiring many staff hours and expenses to address;
and
WHEREAS, the existing building automation system is obsolete and does not
appear to be working properly, whereby preventing staff and mechanical contractors from
monitoring, adjusting, and trouble-shooting many HVAC issues; and
WHEREAS, Trane US, Inc. provided a cost proposal to furnish and install a Trane
Tracer SC controller, desktop PC, router, and Lynxspring JENE panel (including connection
to the field panels) for $21,605 plus applicable taxes, and also includes demolition of the
Barber Coleman system, programming, graphics, trends, alarms, start-up, commissioning,
and 16 hours of on-site training; and
WHEREAS, the Trane Tracer SC controller BAS system will provide expandability
and accommodate future HVAC improvements at the Community Center.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View, Ramsey County, Minnesota as follows:
1. The cost proposal submitted by Trane US, Inc. to furnish and install a Trane Tracer SC
controller system, desktop PC, router, Lynxspring JENE panel, and other associated
work for $21,605 plus applicable taxes is hereby approved.
2. The Director of Public Works is hereby authorized and directed, for and on behalf of the
City, to enter into an agreement with Trane US, Inc. for said work for said amount.
3. A 5% contingency of $1,095 is approved for unforeseen expenses related to the
improvements for a budget amount not to exceed $22,700 for said services. Use of
contingency will require pre-approved by the Public Works Director.
4. Payment for the above said work shall be paid for from Account 480-4180-7050.
Adopted this 10th day of December, 2012.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(SEAL)
Item No: 7I
Meeting Date: December 10, 2012
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Nick DeBar, Public Works Director
Item Title/Subject: Resolution 8032, Approving Additional Expenditures for Repairs and
Improvements to the Gymnasium Floor at the Community Center
Background:
One of the two drinking fountains in the gymnasium at the Community Center sprang a leak
overnight between November 2nd and 3rd, 2012. Unfortunately, a large portion of the hardwood
floor in the southeast corner of the gym was soaked with water, making some boards to curl
several days later and a portion of the floor heaved up about a week later.
The City Council approved repairs to the damage floor and a buff and coat to the remaining gym
on November 26, 2012 for an amount not to exceed $12,000. Twin City Hardwood Flooring was
hired to repair the approximately 600 square feet of damaged floor and buff and recoat the
remaining gym for $10,090. The repair involves removing and replacing the underlying plywood
(two layers) and hardwood planks, sanding the patched area, applying two coats of sealer, and
reapplying any game lines removed.
Discussion:
Twin City Hardwood Flooring began work on December 3, 2012 and during the removal of the
damaged floor, more water was discovered below the floor beyond the removal limits. Additional
curling of hardwood planks was noticed and a number of inspection holes were cut down on the
easterly half of the gym which water was observed, potentially expanding the scope to removing
one-third to one-half of the entire gym floor.
A third party gym floor consultant was contacted and a claim was made to the City’s insurance
agent (LMCIT). The consultant suggested removing sections at a time until the areas with water
were exposed. The insurance agent provided staff with a contact for a restoration specialist
contracting firm who provided a quote to pump air under the floor to remove the water and
moisture from the floor and wood. However, the scope of work has now increased for repairing
the floor and additional expenditures are needed.
Twin City Hardwood Flooring provided a quote for additional compensation at a unit price of $65
and $35 an hour for a journeyman and apprentice, respectively, plus materials for additional tear-
out work required. Tear-out areas requiring full restoration were quoted at $7.75 per square foot,
and sanding and sealing of areas not requiring tear-out at $1.30 per square foot.
Recommendation:
Public Works recommend that the City Council adopt the attached resolution to approve additional
unit price expenditures for the hardwood floor repair at the Community Center gymnasium. This
will be an iterative process to determine what areas will require full-tear out or sanding/coating or
buffing/coating.
Respectfully submitted,
Nick DeBar - Public Works Director
RESOLUTION 8032
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING ADDITIONAL EXPENDITURES FOR REPAIRS AND IMPROVEMENTS TO
THE GYMNASIUM FLOOR AT THE COMMUNITY CENTER
WHEREAS, a drinking fountain located in the Community Center gymnasium sprang
a leak on November 2-3, 2012 and damaged about 600 square feet of hardwood floor; and
WHEREAS, the damaged floor is not useable and needs to be repaired to prevent
potential injuries to those using the gym; and
WHEREAS, the repair involves removing and replacing underlying layers of plywood
and hardwood planks, sanding the damaged area, applying two coats of sealer, and
reapplying any removed game lines; and
WHEREAS, the City Council approved repairs to the damaged floor not to exceed
$12,000 on November 26, 2012 (Res. 8028), and Public Works solicited competitive quotes
from qualified contractors and hired Twin Cities Hardwood Flooring to make the repairs and
improvements to the flooring for $10,090; and
WHEREAS, additional water damage was discovered during the floor repair to the
extent of which is unknown, and unit price compensation was provided by Twin City
Hardwood Flooring to provide additional tear-out of damaged floor ($65 and $35 per hour
for journey man and apprentice, respectively), full restoration of floor ($7.75 per square
foot), and sanding/coating of salvaged floor ($1.30 per square foot).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View, Ramsey County, Minnesota as follows:
1. The above unit price compensation submitted by Twin City Hardwood Flooring for
additional work to repair and improve the damaged gymnasium floor at the Community
Center is hereby approved.
2. The Director of Public Works is hereby authorized and directed, for and on behalf of the
City, to track and monitor the additional expenditure amounts and make determination of
work scope required to restore the gymnasium floor from the water damage.
3. Monies to pay for said work shall be funded by the Community Center Fund (252-4350-
5110).
Adopted this 10th day of December, 2012.
____________________________________
Joe Flaherty, Mayor
ATTEST:
___________________________________
James Ericson, City Administrator
(SEAL)
Item No: 08A
Meeting Date: December 10, 2012
Type of Business: CA
Administrator Review : ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Resolution 8037, Approving the Recording Secretary
Service Agreement with Timesaver Off Site Secretarial, Inc.
Background:
Timesaver Off Site Secretarial (TOSS) has been providing recording secretary services
for the City since 1999.
Discussion:
TimeSaver has not increase rates since 2008; however, rates have increased for 2013.
The contract addendum for 2013 is as follows:
2012 RATES 2013 RATES
BASE RATE: $126.00
Add’l ½ Hours: $31.00
BASE RATE: $129.00
Add’l ½ Hours: $31.95
or
2012 RATES 2013 RATES
Per Hour Fee: $27.00
Per Page Fee: $12.30
Per Hour Fee: $27.50
Per Page Fee: $12.55
Recommendation:
Given the City’s satisfaction with TimeSaver’s performance, Staff is recommending
approval of the 2013 contract addendum and adoption of attached Resolution 8037.
Respectfully Submitted,
_______________________
Desaree Crane
RESOLUTION NO. 8037
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVAL OF THE TIMESAVER RECORDING SECRETARY
CONTRACT ADDENDUM FOR 2013
WHEREAS, TimeSaver has been taking minutes for City Council, EDA and
Planning Commission meeting since 1999; and
WHEREAS, the City Council and staff are pleased with the thoroughness and
accuracy of the minutes taken by TimeSaver; and
WHEREAS, TimeSaver has not increased rates since 2008; however, rates have
increased for 2013; and
WHEREAS, attached to this Resolution is the addendum to the Recording
Secretary Service Agreement for 2013.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council
agrees to and accepts the terms of TimeSaver 2013 service agreement addendum, as
attached.
Adopted this 10th day of December, 2012.
___________________________________
Joe Flaherty, Mayor
ATTEST:
___________________________________
James Ericson, City Administrator
(seal)
Item No: 08B
Meeting Date: Dec 10, 2012
Type of Business: Consent
Administrator Review : ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Item Title/Subject: Resolution 8038 Approving a Consultant Services Agreement with
the Greater Metropolitan Housing Corporation for Housing
Resource Center Services in 2013
Introduction:
The City of Mounds View and its residents have benefitted from the services provided and
managed by the Greater Metropolitan Housing Corporation’s Housing Resource Center (HRC)
since 2001. By partnering with the Greater Metropolitan Housing Corporation, Mounds View
residents and property owners have one-stop-shop access to a variety of housing, improvement,
efficiency, loan and enhancement programs that they might not otherwise. The services offered
by the HRC provide an invaluable resource for the community.
Discussion:
The Housing Resource Center (HRC) is a division of the Greater Metropolitan Housing
Corporation (GMHC) whose stated mission is to preserve, improve and increase affordable
housing for low and moderate income families, as well as to assist communities with housing
revitalization. The HRC provides construction management consultations, program
administration, provides information on a variety of relevant housing programs and coordinates
and manages several grant and loan programs geared toward home improvement and
renovation. In 2007, the HRC agreed to manage the City’s Housing Replacement Program’s
demolition reimbursement component as part of the agreement, at no additional cost to the City.
The fee for the contracted service is $11,000 which is has not increased in many years.
Beginning in 2011, the HRC coordinated the administration and underwriting of the City’s new
loan programs intended to provide residents with low or no interest financing for home
improvements, needed renovations, blight elimination and remediation of code violations. The
fee for this additional service is $400 per loan closed plus a monthly processing fee charged by
the servicer, Community Reinvestment Fund (CRF).
Recommendation:
Approve Resolution 8038 which approves a consultant services agreement with the Greater
Metropolitan Housing Corporation for Housing Resource Center and loan administration
services in 2013.
Respectfully submitted,
________________________
James Ericson
City Administrator
RESOLUTION 8038
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION AUTHORIZING THE EXECUTION OF
THE CONSULTANT SERVICES AGREEMENT WITH THE
GREATER METROPOLITAN HOUSING CORPORATION (GMHC) FOR
HOUSING RESOURCE CENTER (HRC) SERVICES IN 2013
WHEREAS, the City of Mounds View desires to continue its association with the
Greater Metropolitan Housing Corporation (GMHC) to provide Housing Resource Center
services in 2013,
WHEREAS, the City has partnered with GMHC to access Housing Resource Center
services for Mounds View residents since 2001; and,
WHEREAS, the City acknowledges the valuable benefit derived by its residents via
the programs offered and managed by the Housing Resource Center; and,
WHEREAS, in addition to Housing Resources Center services, GMHC has the
experience and ability to provide administration and underwriting services in support of the
City’s low and no-interest Home Improvement Loan program.
NOW, THEREFORE FURTHER BE IT RESOLVED, that the Mounds View City
Council does hereby approve the attached Consultant Services Agreement with the
Greater Metropolitan Housing Corporation (GMHC) for Housing Resource Center (HRC)
services and loan administration and underwriting services in association with the City’s
Home Improvement Loan pilot program in 2013 and authorize execution of said Agreement
by the Mayor and City Administrator.
Adopted this 10th day of December, 2012.
_______________________________
Joe Flaherty, Mayor
ATTEST:
______________________________
James Ericson, City Administrator
(seal)
CONSULTANT SERVICES AGREEMENT
THIS IS AN AGREEMENT entered into the _____ day of ________, 20__, by and between
the City of Mounds View, a Minnesota municipal corporation (“the City”), and GREATER
METROPOLITAN HOUSING CORPORATION, a Minnesota non-profit corporation
(“Consultant”).
RECITALS
A. The Consultant has a division called The Housing Resource Center (“HRC”). GMHC
has agreed to provide certain Services through HRC (as defined below) in connection with the City’s
housing program.
B. The City desires to hire the Consultant to render this technical, professional, and
marketing assistance in connection with housing programs in the City for the term as set forth in this
Agreement.
C. Consultant is willing to provide such services on the terms and conditions set forth
herein.
In consideration of the foregoing recitals and following terms, conditions and mutual
promises contained herein, the parties agree as follows:
1. Scope of Services. The Consultant shall provide services as follows (the “Services”):
a. Administer the following home improvement programs for residents of the City of
Mounds View: MHFA Fix Up Fund, the MHFA Rental Rehab Program, the MHFA
Rehabilitation Loan Program and the MHFA Emergency and Accessibility
Program(collectively the “MHFA Programs”) and the Mounds View Home
Improvement Loan Program.
1. Providing information to residents and property owners about the programs,
upon request;
2. Assist the City in developing procedures for the programs;
3. Receipt of applications from residents;
4. Processing applications;
5. Closing loans to qualified applicants in accordance with the applicable
program;
6. Overseeing the draw process for the funds, including, as necessary, reviewing
draws, reviewing the progress of the work and collecting lien waivers and
certificates of occupancy. Consultant may, for this purpose, rely on third-
party representations and certifications.
7. Provide monthly reports about the number of loans closed and the balance in
each loan program.
b. Service the loans made to City residents under the Mounds View Home
Improvement Loan Program:
1. Direct the Community Reinvestment Fund (“CRF”) to collect such payments
pursuant to a contract dated July 2, 2000 between the Consultant and CRF (the
CRF Contract).
2. Direct CRF to take such action pursuant to the CRF Contract if there is an
uncured default by a borrower under a loan pursuant to an Installment Loan
Program.
3. Receive all payments made by borrower to CRF.
4. Disburse all payments received by Consultant as directed, in writing, by the City,
which may include disbursing the funds pursuant to the Mounds View Home
Improvement Program.
5. Payment to CRF to service the loans:
One-time $15.00 set-up fee per installment loan
One-time $25.00 set-up fee per deferred loan
Transaction fee per installment loan $6.00 per month
c. Assist City residents considering rehabilitation, including property visits, meet with
homeowners and potential contractors, suggest alternatives for rehabilitation to
homeowners, educate homeowners on the construction bid process, assist
homeowners to evaluate bids and work completed and construction progress.
d. Provide housing information to City residents, including information on emergency
assistance, housing rehabilitation, first time homebuyers and limited rental
information;
e. Assist the City in developing programs to purchase and rehabilitate homes;
f. Coordinate these services out of Consultant’s Housing Resource Center, 1170 Lepak
Court, Shoreview, MN 55126; and
g. Have Consultant’s staff visit residences as determined necessary by Consultant.
2. Term. This Agreement shall be in full force and effect from January 1, 2013 and shall continue
through December 31, 2013, unless otherwise terminated as set forth below.
3. Compensation.
a. Core HRC Services: The City shall pay the Consultant Eleven Thousand Dollars
($11,000 within thirty days (30) days after execution of this Agreement.
b. Mounds View Home Improvement Loan Program Administration: The City shall pay
the Consultant Four Hundred Dollars ($400) for each closed loan. Consultant fees will be
charged to the City monthly based on the number of applications processed and closed,
withdrawn or denied during the month.
The Consultant shall receive compensation for administering the MHFA Programs directly from the
Minnesota Housing Finance Agency and not from the City.
4. Termination. Notwithstanding any other provision hereof to the contrary, this
Agreement may be terminated as follows:
a. The parties, by mutual written agreement, may terminate this Agreement at any time
in which case the parties shall agree to the amount of fees payable to Consultant.
b. The City may terminate this Agreement upon the breach by Consultant of any of its
material covenants contained herein, where such breach shall have continued for a
period of thirty (30) days following the receipt by Consultant of a written notice from
the City, specifying the alleged breach; provided, however, if the nature of a non-
monetary breach is such that Consultant cannot reasonably cure same in the thirty
(30) day period, Consultant shall not be deemed to be in breach if it commences to
cure within the thirty (30) day period, and diligently pursues same to completion
within ninety (90) days following receipt by Consultant of such written notice. In the
event of termination by the City hereunder, Consultant shall be entitled to fees due to
the date the notice of breach is sent by the City.
c. If Consultant or City (as applicable) (i) files a voluntary petition in bankruptcy
(ii) files a voluntary petition for reorganization under any bankruptcy law, statute or
regulation or other similar statute or regulation, (iii) is adjudicated a bankrupt,
(iv) makes an assignment for the benefit of creditors or applies for or consents to the
appointment of a receiver or trustee as part of or in conjunction with a “creditor plan”
with respect to any substantial part of its assets, or (v) a receiver or trustee is
appointed, or an attachment or execution levied with respect to any substantial part of
its assets, and said appointment is not vacated, or the attachment or execution not
released, within sixty (60) days, then this Agreement shall, effective as of such date,
without notice or further action by either party, immediately terminate.
d. Consultant may terminate this Agreement upon the breach by City of any of its
material covenants contained herein, where such breach shall have continued for a
period of thirty (30) days following the receipt by City of a written notice from
Consultant, specifying the alleged breach; provided, however, if the nature of a non-
monetary breach is such that City cannot reasonably cure same in the thirty (30) day
period, City shall not be deemed to be in breach if it commences to cure within the
thirty (30) day period, and diligently pursues same to completion within ninety (90)
days following receipt by City of such written notice. In the event of termination by
Consultant hereunder. Consultant shall be entitled to retain the entire fee under this
Agreement.
5. Insurance.
a. During the term of this Agreement, the Consultant shall obtain and maintain workers
compensation, comprehensive general liability, and automobile liability insurance.
Comprehensive general liability insurance shall have an aggregate limit of Two
Million Dollars ($2,000,000.00).
b. Upon request by the City, the Consultant shall provide a certificate or certificates of
insurance relating to the insurance required. Such insurance secured by the
Contractor shall be issued by insurance companies licensed in Minnesota. The
insurance specified may be in a policy or policies of insurance, primary or excess.
c. Such insurance shall be in force on the date of execution of an Agreement and shall
remain continuously in force for the duration of the Agreement.
6. Indemnification.
a. Notwithstanding anything to the contrary in this Agreement, the City, its officers,
agents, and employees shall not be liable or responsible in any manner to the
Consultant, the Consultant’s successors or assigns, the Consultant’s subcontractors, or
to any other person or persons for any third party claim, demand, damage, or cause of
action of any kind, nature, or character, including intentional acts, arising out of or by
reason of the performance of this Agreement by Consultant. The Consultant, and the
Consultant’s successors or assigns, agree to protect, defend and save the City, and its
officers, agents, and employees, harmless from all third party claims, demands,
damages, and causes of action, to the extent caused by the negligence or wrongful acts
of Consultant, and the costs, disbursements, and expenses of defending the same,
including but not limited to, attorneys fees, consulting services, and other technical,
administrative or professional assistance.
b. Nothing in this Agreement shall constitute a waiver or limitation of any immunity or
limitation of any immunity or limitation on liability to which the City is entitled under
Minnesota Statutes, Chapter 466, or otherwise.
7. Assignment. This Agreement shall not be assigned, sublet, or transferred, in whole
or in part without the prior written approval of the City.
8. Conflict of Interest. The Independent Contractor shall use best efforts to meet all
professional obligations to avoid conflicts of interest and appearances of impropriety in
representation of the City. In the event of a conflict, the Independent Contractor, with the prior
written consent of the City, shall arrange for suitable alternative services.
9. Compliance with Laws. The Consultant shall comply with all applicable Federal,
State, and local laws, rules, ordinances, and regulations at all times and in the performance of the
services pursuant to this Agreement.
10. Notices. Any notices permitted or required by this Agreement shall be deemed given
when personally delivered or upon deposit in the United States mail, postage fully prepaid, certified,
return receipt requested, addressed to:
Consultant: Greater Metropolitan Housing Corporation
15 South 5th Street, Suite 710
Minneapolis, MN 55402
ATTN: Suzanne Snyder
City: ATTN: City Administrator
City of Mounds View
2401 Highway 10
Mounds View, MN 55112
With a copy to: Scott J. Riggs
Kennedy and Graven, Chartered
Suite 470, 200 South Sixth Street
Minneapolis, MN 55402
Or such other address as either party may provide to the other by notice given in accordance with this
provision.
11. Entire Agreement. This Agreement, any attached exhibits and any addenda or
amendments signed by the parties shall constitute the entire agreement between the City and the
Consultant, and supersedes any other written or oral agreements between the City and the
Consultant. This Agreement can only be modified in writing signed by the City and the
Consultant.
12. Third Party Rights. The parties to this Agreement do not intend to confer on any
third party any rights under this Agreement.
13. Counterparts. This Agreement may be signed in one or more counterparts but all of
which taken together shall constitute one instrument.
14. Choice of Law and Venue. This Agreement shall be governed by and construed in
accordance with the laws of the state of Minnesota. Any disputes, controversies, or claims arising
out of this Agreement shall be heard in the state or federal courts of Minnesota, and all parties to this
Agreement waive any objection to the jurisdiction of these courts, whether based on convenience or
otherwise.
15. Agreement Not Exclusive. The City retains the right to hire other housing program
consultants, in the City’s sole discretion.
16. Data Practices Act Compliance. Data provided to the Consultant or created by the
Consultant under this Agreement shall be administered in accordance with the Minnesota
Government Data Practices Act, Minnesota Statutes, Chapter 13, as amended.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed
by their duly authorized officials, this Agreement on the respective dates indicated below.
CITY:
CITY OF MOUNDS VIEW
By:
Joe Flaherty, Mayor
Date: ____________________, 2012.
By: _________________________________
James Ericson, City Administrator
Date: ____________________, 2012.
CONSULTANT:
GREATER METROPOLITAN HOUSING CORPORATION
By:
Its: President
Date: ____________________, 20__.
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1
CITY OF MOUNDS VIEW 2
RAMSEY COUNTY, MINNESOTA 3
4
Regular Meeting 5
November 13, 2012 6
Mounds View City Hall 7
2401 Highway 10, Mounds View, MN 55112 8
7:00 P.M. 9
10
11
1. MEETING IS CALLED TO ORDER 12
13
2. PLEDGE OF ALLEGIANCE 14
15
3. ROLL CALL: Stigney, Hull, Mueller, Gunn. 16
17
NOT PRESENT: Flaherty. 18
19
4. APPROVAL OF AGENDA 20
A. Monday, November 13, 2012, City Council Agenda. 21
22
MOTION/SECOND: Gunn/Hull. To Approve the Monday, November 13, 2012, agenda as 23
presented. 24
25
Ayes – 4 Nays – 0 Motion carried. 26
27
5. PUBLIC INPUT 28
29
None. 30
31
6. SPECIAL ORDER OF BUSINESS 32
A. Resolution 8012, Canvassing Results of the 2012 General Election. 33
34
Assistant City Administrator Crane read Resolution 8012 in full and requested the Council 35
canvass the 2012 general election results. It was noted Mayor Joe Flaherty would remain mayor 36
for the next two years, and Sherry Gunn and Gary Meehlhause would serve the next four years as 37
Council members. 38
39
MOTION/SECOND: Gunn/Hull. To Waive the Reading and Adopt Resolution 8012, 40
Canvassing Results of the 2012 General Election. 41
42
Ayes – 4 Nays – 0 Motion carried. 43
44
7. COUNCIL BUSINESS 45
Mounds View City Council November 13, 2012
Regular Meeting Page 2
A. 7:00 p.m. Public Hearing, Resolution 8013, a Resolution Adopting the 2013 1
Fee Schedule. 2
3
Assistant City Administrator Crane reviewed the proposed 2013 fee schedule. She indicated this 4
matter was discussed by the Council at their November work session. Staff recommended 5
approval of Resolution 8013, Adopting the 2013 Fee Schedule. 6
7
Mayor Flaherty opened the public hearing at 7:07 p.m. 8
9
Hearing no public input, Mayor Flaherty closed the public hearing at 7:07 p.m. 10
11
MOTION/SECOND: Hull/Stigney. To Waive the Reading and Adopt Resolution 8013, a 12
Resolution Adopting the 2013 Fee Schedule. 13
14
Ayes – 4 Nays – 0 Motion carried. 15
16
B. 7:00 p.m. Public Hearing, Resolution 8009, Consideration of a PUD 17
Amendment for 2442 County Road 10. 18
19
Planning Associate Heller requested the Council consider a PUD amendment for the property at 20
2442 County Road 10. She explained the PUD was approved in 1998 and involved the vacant 21
office building (previously Let’s Get Graphic) on the O’Neil property. She indicated Apple Tree 22
Dental was interested in the office building to be used for dental and executive offices. Apple 23
Tree Dental has proposed both interior and exterior changes to the building, which would 24
encroach on the Highway 10 setback by 10 feet. She reviewed the trail alignment for this 25
property. Staff had no objections to the request and recommended the Council approve the PUD 26
amendment. 27
28
Mayor Flaherty opened the public hearing at 7:17 p.m. 29
30
Hearing no public input, Mayor Flaherty closed the public hearing at 7:17 p.m. 31
32
Council Member Stigney asked if the shifted sidewalk would create any safety hazards. Planning 33
Associate Heller did not see a concern by shifting the trail several feet. She explained the 34
developer would be paying for the expense of moving the sidewalk. 35
36
Acting Mayor Mueller questioned if this matter was reviewed by the Planning Commission. 37
Planning Associate Heller explained this was reviewed by the Planning Commission last 38
Wednesday and received unanimous approval. 39
40
Acting Mayor Mueller requested further information on the landscape plans for the site. 41
Donovan Nelson, HGA Architects & Engineers, stated a landscape architect has been hired for 42
the project to assist with enhancing the site. 43
44
MOTION/SECOND: Gunn/Hull. To Waive the Reading and Adopt Resolution 8009, approving 45
Mounds View City Council November 13, 2012
Regular Meeting Page 3
an amendment to the O’Neil Property Planned Unit Development to reduce the County Road 10 1
setback requirement to 20 feet at 2442 County Road 10. 2
3
Ayes – 4 Nays – 0 Motion carried. 4
5
C. Resolution 8016, Approving a Contract with Ramsey County for Election 6
Services. 7
8
Assistant City Administrator Crane explained in August of last year the City approved a one-year 9
contract with Ramsey County to assist the City in providing election services. She indicated the 10
ballot counting machines were aging and were projected to be replaced in 2013 or 2014. She 11
commented the City can terminate the contract by following the necessary provisions. Staff 12
recommended the Council renew the Ramsey County contract for the years 2013 through 2016. 13
14
Council Member Hull questioned how many ballot counting machines would need to be 15
replaced. Assistant City Administrator Crane indicated the City had four ballot counting 16
machines, one for each precinct. 17
18
Finance Director Beer asked if Staff had any price estimates for replacing these units. Assistant 19
City Administrator Crane explained the prices ranged from $10,000-20,000. She commented the 20
City may have a Federal grant opportunity to assist with this future expense. 21
22
Council Member Hull inquired if this expense was budgeted for 2013. Finance Director Beer 23
stated this was not budgeted. 24
25
Acting Mayor Mueller questioned which fund would be used for this expense. Finance Director 26
Beer noted this would be a General Fund expense. 27
28
MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 8016, 29
Approving a Contract with Ramsey County for Election Services for 2013 through 2016. 30
31
Ayes – 4 Nays – 0 Motion carried. 32
33
D. Resolution 8017, Authorizing a Longevity Increase for Officer Jeremy 34
Hellpap. 35
36
Assistant City Administrator Crane stated Officer Hellpap was an employee of the Mounds View 37
Police Department and his supervisor, Police Chief Kinney has reviewed his performance, and 38
found it to be satisfactory. For this reason, Officer Hellpap was due a longevity increase per the 39
labor agreement. Staff recommends approval of the wage adjustment for Officer Jeremy Hellpap 40
effective November 22, 2012. 41
42
MOTION/SECOND: Gunn/Stigney. To Waive the Reading and Resolution 8017, Authorizing a 43
Longevity Increase for Officer Jeremy Hellpap. 44
45
Mounds View City Council November 13, 2012
Regular Meeting Page 4
Ayes – 4 Nays – 0 Motion carried. 1
2
E. Resolution 8018, Authorizing Severance Payment to Marge Norquist, Part 3
Time Account Clerk. 4
5
Assistant City Administrator Crane stated Marge Norquist has recently retired from the City and 6
was due a severance payment per Section 3.45 and Section 3.47 of the Mounds View Personnel 7
manual. She explained a pay out of accrued sick time totaled $4,233.10 and would be made to 8
Ms. Norquist’s retirement health savings plan. An additional payment was to be made for Ms. 9
Norquist’s accrued unused vacation time which totaled $923.03. Staff recommended approval of 10
the severance payments. 11
12
MOTION/SECOND: Hull/Stigney. To Waive the Reading and Adopt Resolution 8018, 13
Authorizing Severance Payment to Marge Norquist, Part Time Account Clerk. 14
15
Acting Mayor Mueller thanked Marge Norquist for her many years of dedicated service to the 16
community. 17
18
Ayes – 4 Nays – 0 Motion carried. 19
20
F. Resolution 8010, Reapproving the Final Plat and Developer’s Agreement for 21
Coventry Senior Living. 22
23
Planning Associate Heller stated Coventry Senior Living was requesting reapproval of the Final 24
Plat and Developer’s Agreement. She indicated this project was moving forward and would 25
begin ground breaking prior to winter. Staff recommended the reapproval. 26
27
MOTION/SECOND: Gunn/Hull. To Waive the Reading and Adopt Resolution 8010, 28
Reapproving the Final Plat and Developer’s Agreement for Coventry Senior Living. 29
30
Acting Mayor Mueller reviewed the park dedication fees that would need to be paid to the City 31
by Coventry Senior Living prior to the issuance of building permits. 32
33
Ayes – 4 Nays – 0 Motion carried. 34
35
G. Resolution 8020, Authorizing Inspec, Inc. to Perform Preliminary Design 36
Services for Masonry Renovation and Reroofing of the 2MG Ground 37
Reservoir. 38
39
Public Works Director DeBar explained that the two million gallon ground reservoir was 40
constructed in 1969. He discussed the building materials used noting not improvements have 41
been made since that time. He indicated the roof replacement plan completed in 2010 42
recommended the ground reservoir be renovated and reroofed. Staff recommended the Council 43
authorize Inspec to perform preliminary design services for this work. He noted the report 44
generated from Inspec would provide the City with an idea of the scope of work and repairs 45
Mounds View City Council November 13, 2012
Regular Meeting Page 5
necessary for the reservoir. 1
2
Acting Mayor Mueller asked if the engineering could be completed in house. Public Works 3
Director DeBar recommended that a consulting structural engineer and licensed mason assist the 4
City with these plans. 5
6
MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 8020, 7
Authorizing Inspec, Inc. to Perform Preliminary Design Services for Masonry Renovation and 8
Reroofing of the 2MG Ground Reservoir. 9
10
Ayes – 4 Nays – 0 Motion carried. 11
12
8. CONSENT AGENDA 13
A. Resolution 8014, Approving the 2013 Recycling Grant. 14
B. Resolution 8008, Electing to Retain the Statutory Tort Limit on Liability for 15
the 2013 Insurance Policies. 16
C. Set a Public Hearing for 7:00 p.m. Monday, November 26, 2012 to Consider a 17
Proposal for Issuance of a Health Care Facility Revenue Note for the Apple 18
Tree Dental Project. 19
D. Resolution 8011, Authorization to Advertise and Create an Eligibility List to 20
Initiate the Police Officer Hiring Process. 21
E. Resolution 8015, Approving Cost of Living Adjustment/Insurance 22
Contribution for Non-Union Employees. 23
F. Resolution 8019, Authorization to Dispose of Property at Auction. 24
25
MOTION/SECOND: Stigney/Gunn. To Approve the Consent Agenda as presented. 26
27
Ayes – 4 Nays – 0 Motion carried. 28
29
9. JUST AND CORRECT CLAIMS 30
31
Finance Director Beer answered the Council's questions related to claims. 32
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MOTION/SECOND: Gunn/Hull. To Approve the Just and Correct Claims as presented. 34
35
Ayes – 4 Nays – 0 Motion carried. 36
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10. APPROVAL OF MINUTES 38
A. October 8, 2012, City Council Meeting Minutes. 39
40
Council Member Gunn requested a correction on Page 4, Line 32, to read Finance Director Beer 41
was uncertain if a license had been received. 42
43
Acting Mayor Mueller requested a change on Page 6, Line 24, to read she indicated. 44
Mounds View City Council November 13, 2012
Regular Meeting Page 6
1
MOTION/SECOND: Stigney/Gunn. To Approve the October 8, 2012, City Council meeting 2
minutes as corrected. 3
4
Ayes – 4 Nays – 0 Motion carried. 5
6
11. REPORTS 7
A. Reports of Mayor and Council. 8
9
Acting Mayor Mueller stated on Thursday, November 15, 2012 at 6:00 p.m. the Ramsey League 10
of Local Government would be holding a meeting to recognize outgoing officials. The meeting 11
would be held at the Hilton Garden Inn in Shoreview. 12
13
Acting Mayor Mueller commented on November 14, 2012 at 7:00 p.m. City Hall in the 14
Conference Room the Festival in the Park committee would be meeting. She encouraged all 15
interested to attend the meeting. 16
17
City Administrator Ericson indicated the Charter Commission would be meeting November 14, 18
2012 at 7:15 p.m. in the Council Chambers. He noted the Charter Commission was in need of 19
volunteers. 20
21
B. Reports of Staff. 22
1. Third Quarter Finance Department Report. 23
24
Finance Director Beer reviewed the Third Quarter Finance Department report with the Council in 25
detail. He noted the City received LGA in July of this year and anticipated a second half 26
payment in December. He explained franchise payments were down slightly this year but fines 27
and penalties were up. He discussed revenues and expenses for the community center over the 28
past year. It was noted the four utility funds were operating under budget. He then reviewed the 29
items the Finance Department would be working on during the fourth quarter. 30
31
2. Third Quarter Police Department Report. 32
33
Police Chief Kinney discussed the Third Quarter Police Department Report with the Council in 34
detail. He noted arrests were up significantly from last year due to the great enforcement work 35
by the City’s officers. He indicated theft and fraud were again the top two crime classifications 36
for Mounds View. 37
38
Police Chief Kinney reviewed the recent training events attended by the officers. He explained 39
the Ramsey County Sheriff’s Department provided crime scene training to the City’s 40
investigators. He discussed the K-9 cases in the last quarter noting there were 21 deployments. 41
He indicated Niko was a huge asset to the department and at this time, were completing narcotics 42
training. 43
44
Mounds View City Council November 13, 2012
Regular Meeting Page 7
Police Chief Kinney provided comment on the “Towards Zero Deaths” campaign. He indicated 1
the City received a grant to assist with these efforts to ensure motorists are driving safe and sober 2
through Mounds View. 3
4
Police Chief Kinney stated there were 35 events schedule for National Night Out and Officer 5
Niko made as many stops as possible. He indicated Niko was also able to put on an event at this 6
year’s Festival in the Park. 7
8
Council Member Hull asked how the new Interceptor was working for the officers. Police Chief 9
Kinney indicated the reports were good on the vehicle and the officers were adjusting to the 10
interior. He looked forward to seeing how these vehicles worked this winter. 11
12
Acting Mayor Mueller explained a committee was being formed to assist in raising funds for the 13
City’s K-9 unit. She noted a City-wide Tupperware party would be held in January. 14
15
Acting Mayor Mueller questioned if this 3rd quarter report would be available to the public. 16
Police Chief Kinney indicated he would have this information available on the City’s website. 17
18
City Administrator Ericson stated he would be attending the League of Minnesota Cities meeting 19
on November 14th. He stated on Saturday, November 17, 2012 there would be an Open House at 20
Lambert Park at 10:00 a.m. He encouraged all to attend as the event will showcase the new 21
amenities available at the park. 22
23
C. Reports of City Attorney. 24
25
City Attorney Riggs had nothing to report. 26
27
12. Truth in Taxation Hearing: Monday, December 3, 2012, at 6:00 p.m. 28
Next Council Work Session: Monday, December 3, 2012, at 7:00 p.m. 29
Next Council Meeting: Monday, November 26, 2012, at 7:00 p.m. 30
31
13. ADJOURNMENT 32
33
The meeting was adjourned at 8:23 p.m. 34
35
Transcribed by: 36
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Heidi Guenther 38
TimeSaver Off Site Secretarial, Inc. 39