HomeMy WebLinkAboutAgenda Packets - 2011/06/27
CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
MOUNDS VIEW CITY HALL
Monday, June 27, 2011
7:00 p.m.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Flaherty, Stigney, Hull, Mueller, Gunn
4. APPROVAL OF AGENDA
5. PUBLIC INPUT:
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give
your full name and address for the minutes. Also, please limit your comments to
three minutes.
6. SPECIAL ORDER OF BUSINESS
7. COUNCIL BUSINESS
A. Continued Public Hearing, Resolution 7784, a Resolution to Consider an On-
Sale Intoxicating Liquor License Renewal for Moe’s located at 2400 County
Highway 10
B. Resolution 7801, Authorizing the Purchase of a Handheld GPS System from
Frontier Precision, Inc.
C. Resolution 7802, Awarding a Construction Contract to Rosenquist Construction
Inc. for the 2011 Reroofing of City Hall and Well House No. 5 & 6 Project
D. Resolution 7806, Approving Bidding Documents and Authorizing Advertisement
for Bids to Demolish and Reconstruct the Lambert Park Building
E. Resolution 7803, Adopting a Special Assessment for Levy for Private
Improvements in Area D of the Street and Utility Improvement Program
F. Resolution 7805 Approving Revisions to Section 4 the City’s Personnel Manual
Pertaining to “Separations”
8. CONSENT AGENDA
A. Resolution 7804, Approving Gasoline and Tobacco Business Licenses for
Mounds View BP located at 2155 Highway 10
B. Set a Public Hearing for Monday, July 11, 2011 at 7:05pm to Consider a
Conditional Use Permit Amendment for Bauer Welding, 2159 Mustang Drive
9. JUST AND CORRECT CLAIMS
10. APPROVAL OF MINUTES - NONE
City Council Agenda
Monday, June 27, 2011
Page 2
11. REPORTS
A. Reports of Mayor and Council
B. Reports of Staff
C. Reports of City Attorney
12. Next Council Work Session: TUESDAY, July 5, 2011, at 7pm
Next Council Meeting: Monday, July 11, 2011, at 7pm
13. ADJOURNMENT
Item No: 07A
Meeting Date: June 27, 2011
Type of Business: CB
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Continued Public Hearing, Resolution 7784, a Resolution to
Consider an On Sale Intoxicating Liquor License for Moe’s,
located at 2400 County Highway 10
Background:
In accordance with Chapter 502 of the Mounds View City Code, a public hearing is required
for all liquor license renewals.
This public hearing was originally scheduled for the May 23, 2011, City Council Meeting, but
was continued to the June 13th City Council Meeting to give another opportunity for this
business to submit liquor license application materials. At the May 23, 2011, City Council
Meeting, the City Council opened the hearing for public comment, and no public comments
were made.
At the June 13, 2011, City Council Meeting, the public hearing was again postponed to this
City Council Meeting because application materials and fees were not submitted to the City.
Discussion:
On June 20, 2011, Moe’s submitted the required liquor license application materials and the
applicable fees. In addition, Moe’s also submitted application materials and fees for their
restaurant license.
Moe’s continues to owe back property taxes. The Moe’s property IS in tax forfeiture.
According to Ramsey County Property Records Division, Moe’s owner, Jeff Moritko, was
notified by Ramsey County that if taxes are not paid in full by August 1, 2011, then the
forfeiture would go to the State.
On Monday, June 20, 2011, Moe’s paid their delinquent utility bill in full.
In accordance with the City’s Liquor Code, Moe’s is currently ineligible for a liquor license
renewal under §502.04, subd. 2a of the City Code, which states:
No intoxicating liquor or wine license shall be granted for operation on any
premises on which taxes, assessments, utility bills or other financial claims of
the City are delinquent or unpaid.
Staff has been in contact with Jeff Moritko (business owner of Moe’s). According to Mr.
Item 07A
June 27, 2011 City Council Meeting
Page 2
Moritko, he is trying to get financing from his bank to pay for the property tax delinquencies.
As of Thursday, June 23rd, Staff was informed by Ramsey County that Moe’s has not
submitted any payment(s) for their delinquent property taxes.
Moe’s has received a satisfactory fire inspection from the Fire Marshal. Staff has submitted
the criminal background check application to the Minnesota Bureau of Criminal Apprehension
(BCA), and Staff is waiting on a satisfactory report.
Recommendation:
Staff has drafted two versions of Resolutions 7784. The first version of the resolution is to
deny the renewal of their liquor license. The second version of the resolution is drafted to
approve the liquor license in case the business owner submits full payment of property taxes
prior to the start of this City Council Meeting. If property taxes are not paid prior to this City
Council Meeting, then Staff recommends denial of this liquor license renewal.
Respectfully submitted,
________________________
Desaree Crane
RESOLUTION 7784
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION DENYING AN ON-SALE INTOXICATING LIQUOR LICENSE FOR MOE’S
LOCATED AT 2400 COUNTY HIGHWAY 10
WHEREAS, Moe’s On-Sale Intoxicating Liquor License expires June 30, 2011; and
WHEREAS, all City of Mounds View business licenses must be approved by the
City Council; and
WHEREAS, in accordance with §502.04, subd. 2a of the Mounds View City Code, no
intoxicating liquor or wine license shall be granted for operation on any premises on which
taxes, assessments, utility bills or other financial claims of the City are delinquent or unpaid;
and
WHEREAS, Moe’s is delinquent in payment of their property taxes; and
WHEREAS, Staff recommends denying renewal of this license in accordance with
§502.04, subd. 2a of the Mounds View City Code due to delinquent property taxes.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does
hereby deny approval of Moe’s Intoxicating Liquor License in accordance with §502.04, subd.
2a of the Mounds View City Code due to delinquent property taxes.
NOW, THEREFORE, BE IT FURTHER RESOLVED, that Moe’s is to cease all On-Sale
Intoxicating Liquor operations and sales effective July 1, 2011.
Adopted this 27th day of June, 2011.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(seal)
RESOLUTION 7784
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING AN ON-SALE INTOXICATING LIQUOR LICENSE FOR
MOE’S LOCATED AT 2400 HIGHWAY 10
WHEREAS, Moe’s On-Sale Intoxicating Liquor License expires June 30, 2011; and
WHEREAS, all City of Mounds View business licenses must be approved by the City
Council; and
WHEREAS, staff recommends approval of Moe’s On-Sale Intoxicating Liquor License
contingent on a satisfactory criminal background check with the Minnesota Bureau of Criminal
Apprehension (BCA) and payment of the real estate taxes by July 31, 2011.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does
hereby approve an On-Sale Intoxicating Liquor License to Moe’s for the period of July 1, 2011
to June 30, 2012, contingent on a satisfactory background check from the Minnesota Bureau
of Criminal Apprehension (BCA) and payment of the real estate taxes by July 31, 2011.
Adopted this 27th day of June, 2011.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(seal)
Item No: 7B
Meeting Date: June 27, 2011
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Nick DeBar, Public Works Director
Item Title/Subject: Resolution 7801, Authorizing the Purchase of a Handheld GPS
System from Frontier Precision, Inc.
Background:
A core responsibility of the Engineering Division of the Public Works Department is to manage
maps and data records for the wide-variety of infrastructure that exists throughout the city.
Most of this infrastructure is owned by the City, such as drinking water, wastewater collection,
and stormwater collection systems; streets, traffic signage, sidewalks, and trails; parkland,
athletic facilities, buildings, and trees. However, there is private infrastructure that the City has
an interest in keeping records as well, such as water/sewer services, street lights, traffic
signals, and the many various private utilities (electric, gas, communication, etc.) that is located
in the City-owned rights-of-way. In addition to new infrastructure being constructed, existing
infrastructure is maintained, repaired, and replaced – all of which needs to be tracked by the
Engineering Division through the many different formats that are collected.
Most of the as-built or record documentation is recorded as a hard copy or electronic plan.
These individual drawings are stored and referred to on a daily basis for many reasons,
including utility locates, public requests (consultants, property owners, etc.), project
development (planning, design, cost estimates), construction, and maintenance. The City is
developing a GIS (geographic information system) electronic base map that will integrate all
these records and data in a single, comprehensive location. This will not only allow for more
efficient and accurate recall of the records, but will be used for a tool to analysis, evaluate, and
manage the infrastructure assets in order to extend the life cycle and keep overall cost down.
We are currently in the building stage of the system, but the maintenance and upkeep (like the
hard copy plans) will be ever-present.
Discussion:
In-field data collection and mapping of the City’s infrastructure can be done by a variety of
means and methods depending on the accuracy level desired. For example, a topographic
survey used to design a street project requires a high level of accuracy and is typically
performed by a land survey crew using high-end survey equipment. Whereas, a tape measure
can be used by a single person to calculate square footage for estimating cost for replacing
carpet in a room. However, most in-field collection requires technology for spatial reference.
The Engineering Division has researched data collection devices and met with vendors over
the past couple years to find the best fit and value. It has been determined that a Trimble 6000
Series GeoXH handheld GPS system (see attachment) is an excellent fit and value, now and
into the future. This system includes a handheld collection device, software, and accessories
and is geared toward municipalities performing mapping and data collection. The system is
designed to be integrated with the GIS software already owned by the City and allows one-
person operation. Accuracy is within a decimeter (about 4 inches) and the device includes the
next generation of GPS technology that eliminates the need to calibrate and adjust for site
conditions and satellite positions, eliminating the need to be a GPS expert to use. These types
Resolution 7801 Authorizing the Purchase of a Handheld GPS System from Frontier Precision, Inc.
Page 2
of devices are made to be durable for field conditions (sun, rain, impact from dropping, etc.)
and there are municipalities that use them daily for many years without upgrading.
Engineering staff received a quote for $9,908.46 (plus tax) from Frontier Precision, Inc. for one
Trimble 6000 Series GeoXH handheld GPS system. Frontier Precision is on the State of
Minnesota Cooperative Purchasing Venture (State Bid) and is a Trane-certified dealer located
in Maple Grove. Monies have been included in the 2011 Budget for this purchase for $10,000
under the water and sanitary sewer enterprise funds (700-4823-7030 & 730-4823-7030). The
City’s current consultant (Bonestroo) charges $80 per each use when they use this device.
This would equate to a payback after approximately 125 uses, which would easily be met in just
one to two years.
Discussion:
Staff recommends that the City Council consider adopting the attached resolution approving the
purchase of a Trimble 6000 Series GeoXH handheld GPS system from Frontier Precision, Inc.
for $9,908.46 plus tax. If approved, cost would be paid for equally from the capital equipment
accounts of the water and sanitary sewer enterprise funds (700-4823-7030 and 730-4823-
7030, respectively).
Respectfully submitted,
Nick DeBar - Public Works Director
Attachments:
• Data Sheet for Trimble 6000 Series Handheld GPS system
• Resolution 7801
RESOLUTION 7801
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AUTHORIZING THE PURCHASE OF A HANDHELD GPS SYSTEM FROM
FRONTIER PRECISION, INC.
WHEREAS, a core responsibility of the Engineering Division of the Public Works
Department is to manage maps and data records for the wide-variety of infrastructure
that exists throughout the city; and
WHEREAS, the City is developing a GIS (geographic information system)
electronic base map that will integrate individual hard-copy records for infrastructure
and data in a single, comprehensive location; and
WHEREAS, in-field mapping and data collection is required to accurately verify
and update the ever-changing conditions of the infrastructure resulting from repair,
replacement, and improvement activities; and
WHEREAS, the Trimble 6000 Series GeoXH handheld GPS system is
determined to be the best long-term fit and value for in-field mapping and data collection
activities; and
WHEREAS, a quote for $9,908.46 plus tax from Frontier Precision, Inc. was
received by the City for the said GPS system; and
WHEREAS, monies have been included in the 2011 Budget under the water and
sanitary sewer enterprise funds for purchase of a GPS collection system.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Mounds View, Ramsey County, Minnesota as follows:
1. The purchase of one Trimble 6000 Series GeoXH handheld GPS system from
Frontier Precision, Inc. of Maple Grove, Minnesota for $9,908.46 plus tax is hereby
approved.
2. Payment for the said purchase will be funded equally by the capital equipment
accounts of the water and sanitary sewer infrastructure and maintenance funds
(700-4823-7030 and 730-4823-7030, respectively).
Adopted this 27th day of June, 2011.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(SEAL)
Item No: 7C
Meeting Date: June 27, 2011
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Nick DeBar, Public Works Director
Item Title/Subject: Resolution 7801, Awarding a Construction Contract to Rosenquist
Construction Inc. for the 2011 Reroofing of City Hall and Well
House No. 5 & 6 Project
Background:
In response to leaking roofs the past several years, a comprehensive roof management
program was performed for all City-owned buildings. This program recommended a partial
reroofing of City Hall and a full reroofing of Well House Nos. 5 and 6 for the 2011 construction
season. In December 2010, the City Council authorized INSPEC, Inc. to design and prepare
bidding documents for reroofing of these facilities. The City Council approved the bidding
documents and authorized advertisement for bids for the project on May 23, 2011. An ad for
bid was placed in the Sun Focus on May 26 and June 2, and in the May 27 and June 3
editions of Finance and Commerce.
Discussion:
A public bid opening was held on June 22, 2011 for the 2011 reroofing project. The City
received ten lump sum bids from contractors ranging from $183,800 to $313,000 (see
attached bid tabulation). The difference between the two lowest bids was $4 or 0.002%, and
the third lowest bid was $188,000. Overall, the bids were very favorable.
The low bid was submitted by Rosenquist Construction, Inc. of Minneapolis. The City’s
consultant, INSPEC, has satisfactory experience with Rosenquist and recommends awarding
the construction contract to them. INSPEC has provided an hourly fee estimate of $6,700 for
construction observation and inspection services during construction.
The proposed 2011 budget includes monies to address the roof replacements being
considered. The following is a breakdown of the funding locations:
• $175,000 for City Hall under 280-4180-7050, Special Projects;
• $65,000 for Well No. 5 & 6 under 700-4823-7050, Water Infra & Equip. Maintenance.
Total combined proposed funding amount: $240,000
Rosenquist’s cost split between the City Hall and Well Houses is $128,400 and $55,400
respectively – both well below the budget amounts.
Contingency unit prices were also solicited in the bidding process for additional insulation
replacement. This was requested since actual condition of some the existing rigid insulation
will not be known until demolition of the roof. A unit price of $1.50 per board foot was given by
Rosenquist for this contingency item. Given the need to act quickly during construction when
the roof is vulnerable, a contingency of 10% or $18,400 is recommended to be added to the
construction budget for a total construction budget amount not to exceed $202,200 – well
below that of the $240,000 budget amount. Any use of this amount will need City staff
authorization.
The proposed schedule for construction may begin as early as July 11, 2011 but needs to
have final completion by September 15, 2011. However, once started, the Contractor must
progress the work until complete for each building.
Res. 7801, Awarding a Construction Contract to Rosenquist Construction Inc. for the 2011 Reroofing Project
Page 2
Recommendation:
City staff recommends that the City Council consider adopting the attached resolution, which
will award a construction contract to Rosenquist for the reroofing project and authorize
INSPEC to perform construction observation and testing services. If adopted, the new built-up
roofs are anticipated to last about 25 years. However, periodic maintenance and inspection
will be necessary during this time.
Respectfully submitted,
Nick DeBar - Public Works Director
Attachments:
Bid Tabulation for 2011 Reroofing Project
Resolution 7802
RESOLUTION 7802
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AWARDING A CONSTRUCTION CONTRACT TO ROSENQUIST CONSTRUCTION INC.
FOR THE 2011 REROOFING OF CITY HALL AND WELL HOUSE NO. 5 & 6 PROJECT
WHEREAS, the City owns sixteen separate facilities totaling over 127,000 square
feet of roofing areas; all of which were inspected and evaluated in 2010 and summarized
in a Roof Management Program; and
WHEREAS, the partial reroofing of City Hall and full reroofing of Well House Nos. 5
and 6 are recommended for 2011 in the Roof Management Program; and
WHEREAS, the City Council authorized INSPEC, Inc. to design and prepare
bidding documents for the 2011 reroofing of said facilities on December 13, 2011 (Res.
7713); and
WHEREAS, the City Council approved bidding documents and authorized
advertisement for bids for the 2011 reroofing project on May 23, 2011 (Res. 7797), and
was subsequently advertised in the Sun and Finance & Commerce meeting the public bid
requirements; and
WHEREAS, ten sealed lump sum bids were received at 10:00 am on June 22,
2011 ranging from $183,800 to $313,000 for the 2011 reroofing project, with the low bid
submitted by Rosenquist Construction Inc. of Minneapolis, Minnesota.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View, Ramsey County, Minnesota as follows:
1. The base bid for $183,800 submitted by Rosenquist Construction Inc. for construction
of the 2011 Reroofing of City Hall and Well House Nos. 5 & 6 is hereby accepted by
the City. A 10% contingency of $18,400 is approved to cover potential additional
construction costs and requires pre-approval by the Public Works Director.
2. Upon satisfactory review by the City Attorney, the Mayor and City Administrator are
hereby authorized and directed, for and on behalf of the City, to execute and enter into
the construction contract with Rosenquist Construction Inc.
3. INSPEC, Inc. is authorized to provide engineering services for the construction phase
of the said project on an hourly plus reimbursable basis up to $6,700.
Adopted this 27th day of June, 2011.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(SEAL)
Item No: 7D
Meeting Date: June 27, 2011
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Nick DeBar, Public Works Director
Item Title/Subject: Resolution 7806, Approving Bidding Documents and Authorizing
Advertisement for Bids to Demolish and Reconstruct the Lambert
Park Building
Background:
The current building at Lambert Park was originally built in the late 1970’s or early 1980’s as a
storage garage for various park and public works supplies and equipment. In 1987, the garage
was converted into a warming house and has now outlived its useful life and is in need of
replacement. The Parks and Recreation and Forestry Commission (Commission) has been
discussing this project at most of their monthly meetings since October 2009. The Commission
met with the Council at a joint meeting during the November 2010 work session at which time
the Council gave direction to continue moving forward with the replacement. Costs are
proposed to be funded entirely from the Park Dedication Fund.
The Commission made a recommendation (6-0) on April 28, 2011 to hire an architectural
consultant to perform professional design services and prepare plans and specifications for use
in obtaining bids and constructing the new building. The City Council agreed and authorized
TKDA to perform design and prepare bidding documents for the proposed Lambert Park
building on May 9, 2011 (Res. 7780). TKDA previously designed the Hillview and Groveland
Park buildings. City staff performed the site/civil design and prepared plans/specifications in-
house for the project.
The proposed building design was to mimic the basic design of the last park building
constructed at Groveland Park in 2005, which mimicked the basic design of the Hillview Park
building constructed in 2001. Keeping the overall design and style similar between these
buildings will not only keep design costs down, but also will help with maintenance and repair
activities and provide a cohesive feel to the various parks containing these buildings.
Discussion:
The Commission held a special meeting at the Groveland Park building on May 11, 2011 with
Public Works and TKDA staff to discuss potential building design options and components.
Many of the options are geared to making the building more appealing. TKDA presented costs
associated with the design options discussed at the May 26, 2011 Commission meeting. The
following is a list of the changes suggested by the Commission:
1. Enlarge Picnic Pavilion Roof: The Lambert Park building is proposed to have the larger
overhang (picnic pavilion) face the park rather than the street. In addition, the overhang is
proposed to double in area. This orientation and enlargement will appeal to those simply
watching a baseball game or a group rental.
2. Extend Entrance Roof: With the reorientation of the only overhang facing the park, a
deliberate entrance needs to be defined for those unfamiliar with the building or those
waiting for a ride while raining, etc. The dormer would simply be extended to accommodate
this need on the street side.
Items 1 + 2: ADD $35,500
Res. 7806, Approving Bidding Docs & Authorizing Ad for Bids to Demo. & Reconst. Lambert Park Bldg.
Page 2
3. Premium Asphalt Shingles Upgrade: ADD $5,000 (includes enlarged roof areas). Given the
poor performance of the shingles on the Hillview and Groveland buildings, this is
recommended. A metal roof was considered but was too pricey.
4. Burnished Block in Interior: ADD $5,300. Burnished block does not require painting and is
very durable and attractive.
5. Graffiti Resistive Coating on Exterior: ADD $2,100. Long-term maintenance item.
6. Hollow Metal Doors w/ Half Safety Glass: ADD $1,000. Allows more light into interior space
and helps eliminate possible entrants being hit with door by those exiting.
7. Enlarge Windows by 6-inches in Height: ADD $1,250. Allows more light into interior space.
8. High Abuse Gypsum Board Ceiling: ADD $1,850. Replaces 4’x8’ cedar plywood ceiling.
Also considered T&G Cedar plank but too expensive.
9. Instantaneous Water Heaters: NO COST CHANGE. Replaces central water heater tank,
which has a tendency to create sulfur-like smell and consumes more energy.
10. Recessed Fluorescent Lighting: ADD $3,000. Replaces unattractive 2’x4’ surface-mounted
fluorescent fixtures.
11. Hi-Lo Drinking Fountain (ADA): ADD $3,000. Outside drinking fountain mounted on
building.
Total Improvements for Items 3 thru 10: ADD $22,500.
12. Allowance for Furnishings: ADD $16,000. Provide tables and chairs inside and under picnic
pavilion. This amount is not fixed but rather a budget amount. Actual cost will be the actual
price of the selected furnishings.
13. Bid Alternate - Blade Resistant Rubber Flooring: ADD $15,000. This flooring is similar to
the Schwaan’s SuperRink flooring and would last a very long time. Costs for this item would
not be included in the base bid but would be solicited for consideration after bids depending
on bid amounts analysis.
14. Electrical Upgrades (service panel, etc.): ADD $20,400.
15. Inflation Cost Increase (from 2006 to 2011 = 15%): ADD $36,800
Many of the above items were recommended to lower maintenance and operational costs while
enhancing the appeal of the facility. The 2006 Groveland Park building cost $245,200 to
construct. The estimated construction cost for the above-discussed items would place the
Lambert Park building construction costs around $375,000. A detailed construction estimate is
attached for review. Also attached are several plans for the proposed building. The actual
costs will not be known until bids are received for the project. A public bid is required since the
cost will exceed $100,000. Construction would be anticipated to be completed by mid-
December in time for warming house hours.
The Commission again reviewed the building plans and associated construction cost estimate at
their June 23, 2011 meeting. Commissioners voted 4-0 to recommend approving the bidding
documents and advertising for bids.
The 2011 Budget only includes $260,000 for the Lambert Park building construction. However,
it is unlikely that the entire construction costs would be encumbered during 2011. It is likely that
payments will be made from the 2012 Budget for retainage and other miscellaneous costs. All
monies for the project are proposed to be funded by the Park Dedication Fund (251-4470-7050).
Res. 7806, Approving Bidding Docs & Authorizing Ad for Bids to Demo. & Reconst. Lambert Park Bldg.
Page 3
Recommendation:
Staff recommends that the City Council consider adopting the attached resolution. Doing so will
authorize the advertisement for public bids and set a bid opening date of July 20, 2011.
Although the architect’s construction cost estimate seems high, actual costs will not be known
until bids are received. Adopting the attached resolution only authorizes getting bids – not
committing to constructing the project. That consideration is anticipated to occur at the July 25,
2011 Council meeting. It is also possible to discuss with the successful bidder ideas to reduce
the costs, otherwise known as “value engineering”. The bidding process is just a means to pick
a contractor based upon a level playing field. Alternatively, if bid amounts come in higher than
desirable, it is possible to modify the bidding documents and rebid the project.
Respectfully submitted,
Nick DeBar - Public Works Director
Attachments:
Resolution 7806
TKDA Cost Estimate (June 23, 2011)
2 Building Plan Sheets (A1.1, A4.1)
RESOLUTION 7806
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING BIDDING DOCUMENTS AND AUTHORIZING ADVERTISEMENT FOR BIDS
TO DEMOLISH AND RECONSTRUCT THE LAMBERT PARK BUILDING
WHEREAS, the existing Lambert Park building was built approximately thirty years
ago as a garage, then converted into a warming house in 1987, and is now in need of
replacement; and
WHEREAS, the replacement of the Random Park building has been in the planning
for a number of years, including being listed in the Capital Improvement Program, Park
Improvement Plan, and being discussed at nearly every meeting of the Parks and
Recreation and Forestry Commission (Commission) since October 2009; and
WHEREAS, the Commission made a recommendation (6-0) on April 28, 2011 to hire
an architectural consultant to perform professional design services and prepare plans and
specifications for use in obtaining bids and constructing the new building; and
WHEREAS, TKDA designed and prepared contract documents for the Hillview Park
and Groveland Park buildings in 2001 and 2005, respectively, and was authorized by the
City Council on May 9, 2011 to design and prepare bidding documents for the Lambert Park
building demolition and reconstruction (Res. 7780); and
WHEREAS, bidding documents and associated construction costs have been
prepared by TKDA and reviewed by the Commission on June 23, 2011 at which time the
Commission recommends approving the bidding documents and authorizing advertise for
bids.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View, Ramsey County, Minnesota as follows:
1. The bidding documents prepared by TKDA for construction of a new park shelter at
Lambert Park (City Project No. 2011-003) are hereby approved.
2. Staff is hereby directed to cause to be published in the Sun-Focus newspaper and in a
regional trade publication, at least three weeks before the last day to submit bids, a
notice to bidders for the implementation of said project as required by law.
3. The time and date for receipt of bids for said project is hereby established as 2:00 p.m.
on July 20, 2011 in the Council Chambers at the Mounds View City Hall.
Adopted this 27th day of June, 2011.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(SEAL)
Proj. No.:
By:
Date:
Quantity Unit Unit Cost Total Unit Cost Total
General Conditions 1- 6,700.00 6,700.00
Earthwork & Utilities 1 - 12,200.00 12,200.00
Landscaping 1- 750.00 750.00
Concrete Reinforcement 1 - 4,000.00 4,000.00
Concrete 1- 14,000.00 14,000.00
Masonry 1 - 40,000.00 40,000.00
Metal Fabrications 1- 2,000.00 2,000.00
Rough Carpentry 1- 38,950.00 38,950.00
Wood Trusses 1- 6,500.00 6,500.00
Finish Carpentry 1 - 5,000.00 5,000.00
Insulation 1- 3,000.00 3,000.00
Shingle Roofing 1- 8,000.00 8,000.00
Sealants 1- 800.00 800.00
Steel Frames & Doors 1- 16,000.00 16,000.00
Counter Door 1- 3,100.00 3,100.00
Clad Wood Windows 1- 5,100.00 5,100.00
Finish Hardware 1- 3,500.00 3,500.00
Painting 1- 7,000.00 7,000.00
Metal Wall Louvers 1- 2,000.00 2,000.00
Fire Extinguishers & Cabinets 1- 200.00 200.00
Toilet Accessories 1- 2,100.00 2,100.00
S.S. Countertops 1- 3,000.00 3,000.00
Mechanical 1- 32,000.00 32,000.00
Electrical 1- 16,000.00 16,000.00
Fi S i kl P i
1 13 287 00 13 287 00
14891.000
Labor Materials
COST ESTIMATE
Kathryn Poore-Larson
June 23, 2011
Project: City of Mounds View
Lambert Park - Park Shelter
Fire Sprinkler Protection 1- 13,287.00 13,287.00
2006 Shelter Construction Cost 245,187.00
INFLATION & ROOF INCREASE
2011 Cost Increase 2006 -2011 = 15% - 36,778.05 281,965.05
Enlarged Picnic and Entrance Roof 1 - 35,490.00 35,490.00
Add Hi-lo Drinking Fountain 1 - 3,000.00 3,000.00
Add Elec. Upgrades - Service, Panel, C 1 20,384.00 20,384.00
2011 Enlarged Shelter Const Cost 340,839.05
5/26 APPROVED IMPROVEMENTS
Premium Shingle Enlarged Roof 1 - 6,703.00 5,040.00
12" Rock /Burnished CMU's 1 - 5,290.00 5,290.00
Graffiti Resistant Coating 1 - 2,088.00 2,088.00
HM Door w/ Half Safety Glass 1 - 1,000.00 1,000.00
2'-8" x 4'-4" Windows 1 - 1,260.00 1,260.00
High Abuse Gyp Bd Clg 1 - 1,626.00 1,845.00
Instantaneous Water Heaters 1 - - -
Recessed Fluorescent Lighting 1 - 3,000.00 3,000.00
F/F/E Allowance 1 - 16,000.00 16,000.00
Improvements Subtotal 35,523.00
376,362.05
Contingency 10% 37,636.21
413,998.26
ROUND TO:414,000.00
5/26 APPROVED BID ALTERNATE
Blade Resistant Rubber Flooring 1 - 15,000.00 15,000.00
428,998.26
ROUND TO:429,000.00
SUBTOTAL
SUBTOTAL
SUBTOTAL2011 Enlarged/Improvements Shelter Construction Cost
TOTAL2011 Enlarged/Improvements Shelter Construction Cost
2011 Enlarged/Improvements Shelter Construction Cost TOTAL
KEYNOTES
PARK SHELTER
LAMBERT PARK
MOUNDS VIEW, MINNESOTA Jun 23, 2011 - 12:15pmA1.1
FLOOR AND
FOUNDATION PLAN
PARK SHELTER
LAMBERT PARK
MOUNDS VIEW, MINNESOTA Jun 23, 2011 - 12:17pmA4.1
ELEVATIONS
PIN Owner Owner2 Street Address CityStateZip Property Address PIP Type PIP Additional Assessed Amount
83023240009 JOSEPH A MATHEWS SUSAN M MATHEWS 5337 JACKSON DR MOUNDS VIEW MN 55112-1445 SS Replace Existing $2,963.00
83023240010 CHRISTOPHER L
WOODWARD AMY R WOODWARD 5331 JACKSON DR MOUNDS VIEW MN 55112-1445 SS Replace Existing $2,963.00
83023240011 GREGORY W NEWMAN ELIZABETH D NEWMAN 5323 JACKSON DR MOUNDS VIEW MN 55112-1445 SS Replace Existing $2,963.00
83023240005 MARVIN A FORBRAGD JR MELINDA J DABROWSKI 5367 JACKSON DR MOUNDS VIEW MN 55112-1445 SS Replace Existing $2,963.00
83023240013 ROGER ESTWICK 108 16TH AVENUE
NW NEW BRIGHTON MN 55112 5309 JACKSON DRIVE SS Replace Existing $3,456.00
83023240024 MARK T MCKAY KATHERINE A MCKAY 5308 ST STEPHENS
ST MOUNDS VIEW MN 55112-1415 SS Replace Existing $2,795.00
83023240012 MICHAEL W CHAPMAN JENNIFER R CHAPMAN 5317 JACKSON DR MOUNDS VIEW MN 55112-1445 SS Replace Existing $3,434.07
83023240025 DAVID C KEPLER BETTY J KEPLER 5314 ST STEPHEN ST MOUNDS VIEW MN 55112-1415 SS Replace Existing $2,795.00
83023240048 RONALD BROWN 5319 ST STEPHEN ST MOUNDS VIEW MN 55112-1416 SS Replace Existing $2,795.00
83023240050 LAURA A SEIFERT HERTLING MICHAEL R HERTLING 7113 170TH TRL NW ANOKA MN 55303-7335 5307 ST. STEP[HEN STREET SS Replace Existing $2,795.00
83023240051 JOSHUA B ESCHENBACH HEIDI R ESCHENBACH 5301 ST STEPHEN ST MOUNDS VIEW MN 55112-1416 Widen CC SS Replace Existing $2,845.00
83023240049 CAROL A SPALONY 5313 ST STEPHENS
ST MOUNDS VIEW MN 55112-1416 SS Replace Existing $2,795.00
83023240033 KELLY A MACIEJNY 5366 ST STEPHEN ST MOUNDS VIEW MN 55112-1415 SS Replace Existing $2,795.00
83023240018 JULIE PIPER RON MIKOLAI 764 FOX RD LINO LAKES MN 55014-5468 5298 PINEWOOD CT SS Replace Existing $4,475.00
83023240026 DALE CHICONE JOANNE WYCKOFF 5320 ST STEPHEN ST MOUNDS VIEW MN 55112-1415 SS Replace Existing $2,795.00
83023240028 KEVIN D DAHN ANNETTE L DAHN 5330 ST STEPHEN ST MOUNDS VIEW MN 55112-1415 SS Replace Existing $2,795.00
83023240047 RONALD W BROWN 5325 ST STEPHEN ST MOUNDS VIEW MN 55112-1416 SS Replace Existing $2,795.00
83023240019 GREGORY C MURPHY ROCHELLE M DOOLEY 5299 PINEWOOD CT MOUNDS VIEW MN 55112-1424 SS Replace Existing $2,795.00
83023140016 SERAFINA KOUTSOSTAMATIS 5385 RAYMOND AVE MOUNDS VIEW MN 55112-4752 SS Replace Existing $2,795.00
83023110011 CURTIS J FLOR SANDRA J FLOR 2134 BELLE LN MOUNDS VIEW MN 55112-1405 SS Replace Existing $2,795.00
83023130016 MICHAEL D BRUZER KATHLEEN C BRADISH 5354 JACKSON DR MOUNDS VIEW MN 55112-1443 SS Replace Existing $2,795.00
Item No: 7.E.
Meeting Date: June 27, 2011
Type of Business: Council Business
Administrator Review: _____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Mark Beer, Finance Director
Item Title/Subject: Resolution 7803 Adopting a Special Assessment Levy for Private
Improvements in Area D of the Street and Utility Improvement
Program
The City offered property owners the opportunity to have private improvements completed as part of
the area D street project. It is in the City’s best interest to have as many of these improvements done
during the project to reduce the number of street openings that may have to happen in the future.
Each property owner has signed an agreement to waive their right to a public hearing and has agreed
to pay the full cost of the private improvement plus interest and the administrative fee.
The property owner may pay the amount due by 4:30 P.M. on Monday, June 27, 2011 in order to avoid
the $35.00 administrative fee. The owner may prepay the assessment between June 28, 2011 and
July 27, 2011 without paying additional interest. After that, interest at the rate of 5.50% will accrue
from June 27, 2011 through the payment date. This interest rate and administrative fee were set by
the City Council in Resolution 7135.
On or after July 27, 2011, we will forward the assessment roll to Ramsey County for collection with the
2012 property taxes.
Respectfully submitted,
___________________________
Mark Beer
RESOLUTION NO. 7803
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
Adopting a Special Assessment Levy for Private Improvements in Area D of the Street and
Utility Improvement Program
WHEREAS, the City has received signed petition and waiver agreements from individual
property owners agreeing to the proposed assessments in the attached assessment roll for private
improvements in conjunction with the Area A Street and Utility Improvement Project.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds View
that:
1. Such proposed assessment roll, a copy of which is attached hereto and made a part hereof,
is accepted and shall constitute a special assessment against the lands named therein, and
each tract of land therein is hereby found to be benefited by the private improvement in the
amount of the assessment levied against it.
2. The assessments as adopted and confirmed shall be payable in equal annual installments
over a period of one (1) year if less than $1,000 and five (5) years if greater than $1,000, the
first of the installments to be payable on or before the first Monday in January 2012, and
shall bear interest at the rate of five and one half (5.5) percent per annum from June 27,
2011. To the first installment shall be added interest on the entire assessment from June
27, 2011 through December 31, 2011. To each subsequent installment when due shall be
added interest for one year on all unpaid installments.
3. The owner of any property so assessed may at any time prior to the certification of the
assessments to the County Auditor pay the whole of the assessment, with interest accrued
to the date of payment, to the City Treasurer, except that no interest shall be charged if the
entire assessment is paid within 30 days from the adoption of this resolution; and the owner
may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment,
with interest from the date of adoption of this resolution through the date of payment, such
payment must be made before July 28, 2011, or interest will be charged through December
of the succeeding year.
4. The City Administrator shall forthwith transmit a certified duplicate of this assessment to the
County Auditor to be extended on the property tax lists of the county, and such
assessments shall be collected and paid over in the same manner as other municipal taxes.
Adopted this 27th Day of June 2011.
______________________________
Joe Flaherty, Mayor
(ATTEST)
______________________________
Jim Ericson, City Administrator
(SEAL)
Item No: 07F
Meeting Date: June 27, 2011
Type of Business: Council Business
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Item Title/Subject: Resolution 7805 Approving Revisions to Section 4 the City’s
Personnel Manual Pertaining to “Separations”
Introduction:
At the December 13, 2010 City Council meeting, a suggestion was made to provide the
Council with copies of personnel manual for review and discussion purposes, to ensure the
policies continue to represent the goals of the City Council. Because the Personnel Manual
is too large to effectively review and discuss in one meeting, Staff has been presenting the
manual in logical sections. The first section, entitled “Workplace Issues”, was reviewed at the
January 3, 2011 Work Session. The second section, “Attendance and Leaves”, was
reviewed at the February 7, 2011 Work Session. The third section of the Personnel Manual
entitled “Compensation and Benefits”, was reviewed at the March 7, 2011 Work Session.
Sections 4 and 5, relating to “Separations” and “Definitions”, respectively, were reviewed at
the May 2, 2011 Work Session.
Discussion:
The City Council reviewed Section 4 of the Personnel Manual at the May Work Session, at
which time staff indicated that the City Attorney’s office was also reviewing the polices to
ensure consistency with state and federal laws and to suggest logical revisions to improve
procedural understanding and application. Staff is in receipt of the recommended changes
which are being presented to the City Council for consideration and adoption. Because the
policies have been rearranged, reordered and summarized, it would be impractical to show
the changes in a typical underline and strike-out fashion. As a result, and for the Council’s
benefit, I am attaching two versions of Section 4—the new version as recommended by the
City Attorney (Attachment “A”), and the existing version with mark ups showing generally
what has been changed (Attachment “B”).
Summary of the Changes
The original Section 4.01 relating to Employees with Disabilities has been removed, due in part to
its unclear purpose and potential overlap with Family Medical Leave Act (FMLA) requirements.
Separate sections in the existing document dealing with the various types of separations (such as
discharge, retirement, resignation, death, etc.) have been reorganized into one section entitled
“Separation of Employment”. Subsections within this section have been summarized where
appropriate.
Section 4.10 originally entitled “Insurance Continuation” has been renamed “Continuation of
Insurance and Benefits” and instead of articulating very specific provisions of coverage that are
addressed in state and federal law, these policy provides more of a summary of the relevant
provisions. The bottom line is that the City will comply with all applicable state and federal laws.
Section 4 Revisions
June 27, 2011
Page 2
Two provisions from Section 4.35A, as noted below, have been removed to correct for
inconsistency and to eliminate references to specific policies of external organizations.
Employees who wish to continue their health insurance coverage through the City may be
able to use their last paycheck to pay for future premiums on a pre-tax basis. See Section
4.10 to determine eligibility and for additional information on Insurance Continuation.
Requests for PERA refund may not be submitted until the day of termination. ICMA
withdrawal decisions must be made within 60 days of leaving employment.
As noted in the presentation at the May Work Session, two clauses were modified in Section 4.35
D to eliminate inconsistency. The first was to reference sick leave balances in Section 3.45 and
the other deleted the following language as it is no longer applicable:
Employees who have completed ten years of service and retire may elect, in lieu of
severance pay, to have the employer use sixty-five percent (65%) of the employee’s
accrued and unused sick leave for the retiree’s group health, dental and life insurance
premiums for as long as the funds are available up to the retiree’s 65th birthday.
Recommendation:
Review the proposed revisions to Section 4 of the Personnel Manual and if deemed acceptable,
Resolution 7805 has been prepared for Council action.
Respectfully submitted,
________________________
James Ericson
City Administrator
Exhibits:
1. Resolution 7805
2. Attachment A – Proposed Revisions to Section 4
3. Attachment B – Original wording of Section 4 with notations
RESOLUTION 7805
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION REVISING THE SECTION 4
OF THE CITY OF MOUNDS VIEW PERSONNEL MANUAL
WHEREAS, the City Council has been systematically reviewing and updating the
City’s Personnel Manual since December of 2010; and,
WHEREAS, the City Council reviewed Section 4 of the Personnel Manual entitled
“Separations” at its Work Session on May 2, 2011; and,
WHEREAS, at said Work Session, staff indicated that the City Attorney had been
asked to provide recommendations to ensure that the separation language and all references
to external policies and law were applicable, appropriate and consistent with other sections of
the Personnel Manual; and,
WHEREAS, the City Attorney has concluded his review and recommends the City
Council consider revisions as shown in Attachment A.
NOW, THEREFORE BE IT RESOLVED, that the Mounds View City Council approves
the proposed revisions to Section 4 of the Mounds View Personnel Manual, as shown on
Attachment A.
Adopted this 27th day of June, 2011.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(seal)
1
Section Four: Separations
POLICY: SEPARATION OF EMPLOYMENT SECTION: 4.05
Separation of employment from the City can occur as a result of an employee’s
discharge, termination, retirement, layoff or death. The following policies identify each
type of separation of employment as well as the procedures and payments to be made
to the employee upon separation.
A. DISCHARGE
Employees who are involuntarily terminated will be paid through their termination
date. In addition, employees will receive the value of any accrued vacation and
sick leave, under the conditions of Section 4.35, Separation Procedures and
Policies.
Employees will be paid for wages earned within 24 hours of their termination if
requested by the employee. The basis of a discharge shall not be predicated on
the employee’s race, sex, creed, religion, color, age, national origin, disability,
marital status, sexual orientation, political affiliation, or status with regard to
public assistance. New probationary employees may be terminated at any time
for any reason that does not violate local, state or federal law with or without
notice subject to the rights of veterans.
For additional information regarding just cause and termination procedures, see
Section 1.05 Discipline.
B. LAYOFF
The City Administrator, with approval of the City Council, may lay-off any
employee whenever such action is deemed necessary by reason of shortage of
work or funds, the elimination of a position, changes in organization, or other
causes. The duties performed by any employee laid off may be reassigned to
other employees who occupy positions in other classifications, except the duties
performed by veterans covered by the Veterans Preference Act shall not in bad
faith be transferred to non veterans.
No regular employee shall be laid off while another provisional appointment or an
appointment to temporary position exists in the same class in the same
department. No suspension, demotion or dismissal of an employee from the
armed services as disciplinary action shall be considered as a layoff, nor shall
separation as a result of reduction of federal or state funded programs be
considered a layoff.
ATTACHMENT “A”
2
Order of Layoff
It is recognized that reductions in force may not impact all departments or
divisions to the same extent. Therefore, it may be necessary to transfer
employees from one department or division to another. When all other factors
are equal, longevity shall be the determining criterion for layoffs of employees in
their respective classifications. Reductions in grade, i.e., demotions may be
made in conjunction with layoffs. Past performance and longevity shall be
considered in the event of a reduction in grade instead of a layoff. An employee
being demoted must be qualified for the position in which the employee will be
employed. No regular employee shall be laid off or reduced in grade while
another provisional appointment or probationary appointment or an appointment
to a temporary position exists in the same classification.
Notice of Layoff
The City Administrator shall give written notice of a layoff to a regular or
probationary employee at least 14 calendar days before the effective date of the
Layoff. A copy of the notice shall be provided to the Human Resource
Representative.
This policy only applies to regular part-time and full-time employees. Written
notice of layoff may be given to provisional or temporary employees at any time
prior to the effective date of layoff.
C. RESIGNATION
When an employee voluntarily resigns from employment with the City, he or she
must submit a written notice at least two weeks in advance. Advance notice will
assist the City in preparing to fill the position.
Procedures
The letter of resignation is submitted to the immediate Supervisor, and should
include the following:
An indication that the resignation is voluntary.
The reason for leaving
The last day of actual work
The employee’s signature
Failure to Give Notice
If an employee fails to submit a letter of resignation two weeks prior to their
actual last day of work, it may result in loss of “good standing” and influence
future employment opportunities with the City. In addition, it may impact the
content of future reference reports on the individual.
If an employee quits, but refuses to submit a letter of resignation, the Supervisor
will need to complete a written report on the circumstances surrounding the
matter.
3
Unauthorized Absence
Unauthorized absences from work for a period of three (3) consecutive work
days may be considered as a resignation without proper notice.
Checking Out
The letter of resignation is given to the Human Resource Representative. See
Section 4.35 for check-out procedures and further information.
D. RETIREMENT
Retirement is defined as separation from City employment when the employee is
immediately eligible, based on age and/or service requirements, for an annuity
from a Minnesota public pension plan such as Public Employees Retirement
Association (PERA). Service can be all PERA service credits, or combined
service with one or more of the other state covered funds. Employees who
intend to retire are encouraged to obtain forms and benefit information from their
retirement program administrator well in advance of their estimated retirement
date.
E. DEATH
If termination of employment is caused by death of the employee, any wages
earned but not paid and any unused vacation benefits will be paid to the estate of
the deceased employee. All such payments are subject to ordinary State and
Federal payroll deductions.
In some instances the guidelines listed above may not be practicable. The City
Administrator reserves the right to make exceptions to the above policy in
unusual circumstances.
POLICY: INSURANCE AND BENEFIT CONTINUATION SECTION: 4.10
The City is required under federal and state laws to offer employees the continuation of
certain benefits when qualifying events have occurred, such as termination of
employment, retirement, disability or death. This policy is intended to be a general
summary of the applicable continuation laws but if this information conflicts with the
applicable state or federal law, the law will supersede and be implemented by the City.
A. HEALTH AND DENTAL INSURANCE
State and federal laws allow for the continuation of health and dental insurance
benefits for terminated or laid off employees of the City for up to 18 months at the
former employee’s expense. In the event an employee is separated from their
employment with the City based on their total disability, health and dental
insurance benefits will be available at the former employee’s expense for an
additional period of time as established by state and federal law.
4
Pursuant to applicable state law, retired employees will be allowed to continue on
the City’s group health insurance plan and/or dental plan at their own expense as
long as they are either (1) receiving disability benefits or retirement annuity
benefits from a Minnesota public pension plan (such as PERA) other than a
volunteer firefighter plan; or (2) have met the age and service requirements
necessary to receive an annuity from a public pension plan, but have opted not
to draw upon the funds at the time they retire. Employees who retire before age
65 must be allowed to stay in the group benefit plans at the same rate as the
active employees until age 65. Retirees at 65 and older may a different plan
sponsored by the City and at a different premium rate.
The City will provide continued health insurance coverage pursuant to applicable
Minnesota law for peace officers and firefighters disabled or killed in the line of
duty and for dependants meeting the applicable eligibility criteria. Coverage will
continue for the officer, firefighter, or their dependents if appropriate, at the City’s
expense until the officer or firefighter reaches the age of 65.
The City will comply with all state and federal laws with regard to providing
proper notice to former employees of their right to continued health and dental
insurance coverage.
B. LIFE INSURANCE
Whenever a covered employee ceases employment with the City, insurance
coverage will be discontinued on the first day of the month following the date of
termination. An employee separated from their employment with the City may
elect to continue life insurance for a period up to 18 months at the terminating
employee’s expense.
C. FLEXIBLE BENEFITS
Dependent Care Expenses
Employees can submit claims for dependent care costs, which were incurred
before leaving City employment, until December 31 of the plan year. Dependent
care expenses incurred after the employee leaves the City are not eligible for
reimbursement.
Other Medical Costs
Employees may continue to file reimbursement claim forms for “Other Medical
Costs” after termination of employment or reduction in hours. Claim forms can
be submitted through the end of the plan year on the Fridays, which are
scheduled as Flex Claims Due days.
OR
5
Employees can continue to participate in the Flexible Benefits Plans on an after-
tax basis for up to 18 months, in which case claims for expenses incurred after
the termination/reduction in hours date may be submitted.
Further information on continuing Flexible Benefits participation is provided when
the employee leaves employment or reduces their hours below benefit earning
levels.
POLICY: SEPARATION PROCEDURES AND POLICIES SECTION: 4.35
A separated employee is someone who is leaving City employment as a result of
discharge, retirement, layoff or resignation. The following procedures will assist the
employee in a smooth transition when leaving the City of Mounds View.
A. CHECK OUT
The Supervisor/Department Head should notify Human Resources of the
employee’s separation of employment and forward the original letter of
resignation to the Human Resources Department. In the event the termination is
a discharge or layoff, a copy of the notice to the employee should be forwarded
in place of the resignation letter. It is important to notify Finance well in advance
of the last day of employment so arrangements may be made to prepare the final
paycheck.
The last day on the job is the last day the employee works a regularly scheduled
shift. If the employee is eligible to receive vacation and/or compensatory
accumulated time, that time will also be paid effective the last day. All
outstanding expense reports or monetary advances shall also be resolved.
B. EXIT INTERVIEW
Exit interviews may be conducted by the City Administrator if deemed
appropriate.
C. RETURN OF CITY PROPERTY
Employees leaving City employment are required to return all property and
equipment issued by the City prior to his or her last day of employment. This
equipment includes, but is not limited to, building keys, gas pump and vehicle
keys, identification badges, and all such other property issued to employees
during the course of their employment. Employees may be asked to sign a form
indicating they have returned all such property.
D. SEPARATION COMPENSATION
Vacation
An employee will be compensated for accrued vacation and compensatory time
upon separation.
6
Sick Leave Severance
Severance pay shall be granted to employees who leave in good standing in the
amount of fifty percent (50%) of unused sick leave to employees who have
completed two years of service. Maximum accumulation of sick leave is 120
days. Additional banked sick leave hours will not be computed in severance pay,
except as noted in Section 3.45.
The spouse or family of an employee is eligible for severance benefits, if the
following conditions are met:
Employee worked for the City for two years prior to the termination of
employment; and;
The employee died while an employee of the City.
Severance benefits will be paid at the employee’s regular rate of pay on the last
date as an employee.
POLICY: UNEMPLOYMENT COMPENSATION CLAIMS SECTION: 4.40
The policy on unemployment compensation claims is critical to the financial well-being
of the City. This is because the City does not contribute to the unemployment
compensation pool through the payment of premiums, but instead is charged directly for
its share of any benefits paid. Therefore, any payment of claims is a direct cost to the
affected department's budget.
To avoid the payment of unemployment compensation to former employees who are
ineligible, all notices of unemployment claims should be forwarded to the Finance
Department.
POLICY: REFERENCE CHECKS SECTION: 4.45
The City of Mounds View provides reference information on former employees within
the scope of the Minnesota Government Data Practices Act. The laws regarding data
privacy are carefully followed.
If a former employee would like to authorize someone to have access to private data
about them, he or she must complete an authorization form available from the Human
Resources Representative. This form meets specific data practices requirements,
including the informed consent provision, as outlined by State Law.
For additional information on employee records and data privacy, see Section 1.15
Item No: 08A
Meeting Date: June 27, 2011
Type of Business: Consent
Administrator Review: ________
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Resolution 7804, Approving a Gasoline and Tobacco
License for Mounds View BP located at 2155 Highway 10
Introduction:
The Mounds View BP has been closed for a number of years. Anton Maarouf is now the
new owner of Mounds View BP. Mr. Maarouf submitted applications and fees for Gasoline
and Tobacco Business Licenses to the City on June 7, 2011.
Discussion:
Anton Maarouf, owner of Mounds View BP, has submitted all appropriate application
materials and fees. The licenses will be contingent on a satisfactory fire inspection by the
Fire Marshal.
Recommendation:
Staff recommends approval of the Gasoline and Tobacco business licenses contingent on
a satisfactory fire inspection. The term of this license will be from July 1, 2011 to June 30,
2012.
Respectfully submitted,
________________________
Desaree Crane
Assistant City Administrator
RESOLUTION NO. 7804
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING GASOLINE AND TOBACCO BUSINESS LICENSES
FOR MOUNDS VIEW BP LOCATED AT 2155 HIGHWAY 10
WHEREAS, Anton Maarouf is the new owner of Mounds View BP, and has
submitted applications and fees for Gasoline and Tobacco Business Licenses to the City
on June 7, 2011; and
WHEREAS, the licenses will be contingent on a satisfactory fire inspection by the
Fire Marshal; and
WHEREAS, all City of Mounds View businesses licenses must be approved by the
City Council.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does
hereby approve gasoline and tobacco business licenses for Anton Maarouf, owner of
Mounds View BP, located at 2155 Highway 10, contingent on a satisfactory fire inspection
by the Fire Marshal.
NOW, FURTHER BE IT RESOLVED, that the term of these licenses will start on
July 1, 2011 and expire on June 30, 2012.
Adopted this 27th day of June, 2011.
________________________________
Joe Flaherty, Mayor
ATTEST:
________________________________
James Ericson, City Administrator
(seal)
387017v2 SJR MU125-11
Kennedy 470 US Bank Plaza
200 South Sixth Street
Minneapolis MN 55402
&
Graven (612) 337-9300 telephone
(612) 337-9310 fax
http://www.kennedy-graven.com
C H A R T E R E D
SCOTT J. RIGGS
Attorney at Law
Direct Dial (612) 337-9260
Email: sriggs@kennedy-graven.com
MEMORANDUM
Date: June 23, 2011
To: Jim Ericson, City Administrator
From: Scott J. Riggs, City Attorney
Re: Mounds View Project Status Report
MU125-11: Administration. General discussions with staff regarding various City matters.
Review recent Krummenacher developments and newly-passed legislation
regarding variances. Work on draft code amendments to the City Code regarding
variances. Consult with City staff regarding same. Confer with City staff
regarding Xcel billing issue. Matters are presently pending.
MU125-65: Licensing Matters. Consult with City staff regarding tobacco product shop
moratorium ordinance. Matter is presently pending.
MU210-54: City Code Update/Revisions. Revise and update City Code. Matter is presently
pending.
MU210-111: Personnel Matters. Work on personnel policy issues. Review proposed personnel
policy revisions, etc. and consult with City staff regarding same. Review, revise
and provide comments to City staff regarding separation policy. Consult with
City staff regarding same. Consult with City staff regarding recent personnel
matter. Review Employee Health and Safety Policy section (page 47) regarding
contractors hired by the City and bid requirements concerning safety policies, etc.
Consult with City staff regarding same. Matters are presently pending.
MU210-179: 2011 Street and Utility Construction Project. Review contracts for this project
and provide comments to City staff regarding same. Finalize contracts and
insurance for Area D project. Matter is presently pending.
Jim Ericson
June 23, 2011
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387017v2 SJR MU125-11
MU210-189: Coventry Senior Living Project. Review final plat and other documentation.
Consult with City staff regarding same. Matter is presently pending.
MU210-192: Senior Housing Revenue Bonds, Series 2010 (Select Senior Living). The
temporary bonds that were issued and expected to be refunded with permanent
bonds in 2011 have been defeased. Matter is presently pending.
SJR:jms