HomeMy WebLinkAboutAgenda Packets - 2011/07/25CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
MOUNDS VIEW CITY HALL
Monday, July 25, 2011
7:00 p.m.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Flaherty, Stigney, Hull, Mueller, Gunn
4. APPROVAL OF AGENDA
5. PUBLIC INPUT:
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full
name and address for the minutes. Also, please limit your comments to three minutes.
6. SPECIAL ORDER OF BUSINESS
A. Conversation with Ramsey County Attorney John Choi
7. COUNCIL BUSINESS
A. Resolution 7814, Re-approving the Coventry Senior Living Plat and Development
Agreement
B. Resolution 7815, Approving Severance Payment to Nate Behlen, Public Works
Maintenance Sanitary Sewer Worker
C. Resolution 7805 Approving Revisions to Section 4 the City’s Personnel Manual
Pertaining to “Separations”
8. CONSENT AGENDA
A. Resolution 7812, Authorization to Enter into a Grant Agreement with the Minnesota
Institute of Public Health as Part of the Alcohol Compliance Check Program
B. Resolution 7813, Renewal of Training Contract with Century College
9. JUST AND CORRECT CLAIMS
10. APPROVAL OF MINUTES - NONE
11. REPORTS
A. Reports of Mayor and Council
B. Reports of Staff
1. Mounds View Police Department Quarterly Report
2. Public W orks Project Updates
C. Reports of City Attorney
12. Next Council Work Session: Monday, August 1, 2011, at 7pm
Next Council Meeting: Monday, August 8, 2011, at 7pm
13. ADJOURNMENT
CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
MOUNDS VIEW CITY HALL
Monday, July 25, 2011
7:00 p.m.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Flaherty, Stigney, Hull, Mueller, Gunn
4. APPROVAL OF AGENDA
5. PUBLIC INPUT:
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full
name and address for the minutes. Also, please limit your comments to three minutes.
6. SPECIAL ORDER OF BUSINESS
A. Conversation with Ramsey County Attorney John Choi
7. COUNCIL BUSINESS
A. Resolution 7814, Re-approving the Coventry Senior Living Plat and Development
Agreement
B. Resolution 7815, Approving Severance Payment to Nate Behlen, Public Works
Maintenance Sanitary Sewer Worker
C. Resolution 7805 Approving Revisions to Section 4 the City’s Personnel Manual
Pertaining to “Separations”
8. CONSENT AGENDA
A. Resolution 7812, Authorization to Enter into a Grant Agreement with the Minnesota
Institute of Public Health as Part of the Alcohol Compliance Check Program
B. Resolution 7813, Renewal of Training Contract with Century College
9. JUST AND CORRECT CLAIMS
10. APPROVAL OF MINUTES - NONE
11. REPORTS
A. Reports of Mayor and Council
B. Reports of Staff
1. Mounds View Police Department Quarterly Report
2. Public Works Project Updates
C. Reports of City Attorney
12. Next Council Work Session: Monday, August 1, 2011, at 7pm
Next Council Meeting: Monday, August 8, 2011, at 7pm
13. ADJOURNMENT
Item No: 7A
Meeting Date: July 25, 2011
Type of Business: Action
City Administrator Review: ________
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Heidi Heller, Planning Associate
Item Title/Subject: Resolution 7814, Reapproving the Final Plat and
Developers Agreement for the “Coventry Senior Living”
Development; Planning Case MU2010-001
Introduction:
On March 28, 2011, the City Council passed Resolution 7757, which approved the final
plat and developers agreement for the Coventry Senior Living development. Per city
code, an applicant has 120 days to record the plat with Ramsey County, and if the
recording does not happen within this timeframe, the plat approval is void. The code
also states that the plat can be reapproved and the applicant given up to another 120
days. Coventry Senior Living has not yet started the project and did not recorded the
final plat and developers agreement within the allowed 120 days. Their final plat and
developers agreement approval expires on July 26, 2011.
Chapter 1202.07: Final Plat Approval Procedure
Subd. 4. Recording of Final Plat: If the final plat is approved, the subdivider shall, within
one hundred twenty (120) days, record it with the County Register of Deeds or
Registrar of Titles and, within ten (10) days of recording, furnish the City with a
reproducible copy of the final plat showing evidence of the recording; otherwise, the
approval of the final plat shall be void, and the Clerk-Administrator shall so notify
the County Register of Deeds or Registrar of Titles.
Subd. 5. Re-Approval: In the event the plat is not recordable as approved or the
subdivider fails to record within the time prescribed herein, the Council may
re-approve the final plat upon the following terms and conditions: a) that the
subdivider proves to the satisfaction of the Council that the delay was caused by
conditions beyond the control of the subdivider, and b) that the extension of time
requested has or will have no adverse effect on the City or property owners of the
City, and c) that the Council shall set the time limit of the extension requested but in
no event shall it exceed one hundred twenty (120) days. (1988 Code §42.05; 1993
Code).
Coventry Senior Living Report
July 25, 2011
Page 2
Discussion:
Coventry Senior Living, represented by Greg Johnson, has submitted a letter requesting
the final plat and developers agreement be reapproved. They intend to complete their
financing and move forward with the project this fall.
Recommendations:
Staff requests that the City Council pass Resolution 7814, reapproving the Coventry
Senior Living final plat and developers agreement.
Respectfully submitted,
Heidi Heller
Planning Associate
Attachments:
1. Letter from Greg Johnson, Coventry Senior Living
2. Resolution 7814
RESOLUTION NO. 7814
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION RE-APPROVING THE “COVENTRY SENIOR LIVING”
FINAL PLAT AND DEVELOPERS AGREEMENT;
MOUNDS VIEW PLANNING CASE NO. MU2010-001
WHEREAS, Greg Johnson, representing Coventry Senior Living has requested
re-approval of the final plat and the Developers Agreement for the “Coventry Senior
Living” project on three properties legally-described as follows:
Lot 49, Auditor’s Subdivision Number 89, Subject to a 5 foot strip easement along
the rear line for public utility use, Ramsey County , Minnesota (PIN 063023310030)
And,
That part of Lot 48, Auditors Subdivision Number 89 lying South of the
North 300 feet front and rear thereof, except that portion taken for the
highway right of way purposes. Subject to restrictions contained in
Document Number 238161,
Ramsey County, Minnesota (PIN 063023310029)
And,
The South 150 feet of the North 300 feet, front and rear of Lot 48, Auditors
Subdivision Number 89, including any portion of any street of alley adjacent
thereto, vacated or to be vacated, together with all road privileges,
easements and appurtenances thereto attached,
Ramsey County, Minnesota (PIN 063023310028)
WHEREAS, The applicant has requested that the City rezone the above-
described lands to PUD, Planned Unit Development, which the City now designates as
Mixed-Use PUD in the Comprehensive Plan; and,
WHEREAS, Coventry Senior Living has submitted a Final Plat, date stamped
March 21, 2011, for the major subdivision that combines three lots into one parcel; and,
WHEREAS, in accordance with Section 1204.04, Subd. 4, the subdivision is
subject to a park dedication fee that would be equivalent to 10% of the Ramsey County
assessed land value of the project area and a County Road 10 Trail Contribution; and,
WHEREAS, the grading and drainage plan has been reviewed by the City
Engineering consultant; and,
Resolution 7814
Page 2
WHEREAS, the Mounds View City Council has reviewed the following
documents about this proposal:
1. Final Plat, dated March 21, 2011
2. Comprehensive Plan Future Land Use Map
3. Site Plan, dated August 4, 2010
4. Grading, Utility & Landscape Plans, dated August 4, 2010
5. Developers Agreement
WHEREAS, on August 9, 2010, the Mounds View City Council held a duly
noticed public hearing about this development and major subdivision and passed
Resolution 7655 that approved the “Coventry Senior Living of Mounds View” preliminary
plat and development review; and,
WHEREAS, the City attorney and Public Works Staff have reviewed the final plat
and they find it to be in conformance with all applicable sections of the Mounds View
City Code, subject to the conditions and requirements contained in this Resolution; and,
WHEREAS, on March 28, 2011, the Mounds View City Council approved
Resolution 7757 which approved the final plat and developers agreement for the
“Coventry Senior Living” subdivision; and,
WHEREAS, the applicant was not able to record the plat within the required 120
days due to issues beyond their control, which caused the final plat and development
agreement approval to become null and void.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council, having
already approved the Preliminary Plat and Final Plat, re-approves the Final Plat and
Developers Agreement for the “Coventry Senior Living” subdivision, subject to stipulations
as follows:
1. Coventry Senior Living must receive final City Council approvals for rezoning the
development area and easement vacations before starting any work on the
project site.
2. Before the City issues any permits, Coventry Senior Living shall pay to the City a
park dedication fee of $69,300 and a County Road 10 Trail Contribution in the
amount of $8,260.
3. Coventry Senior Living of Mounds View shall enter into various agreements with
the City including (but not limited to) the Developers Agreement and PUD
Agreement, and said documents shall be recorded with Ramsey County.
4. Coventry Senior Living shall obtain final approval from Rice Creek Watershed
District before starting any construction activity.
Resolution 7814
Page 3
5. No demolition, grading or construction activity may proceed without the
contractor obtaining all necessary permits.
6. The developer or contractor shall locate all utilities within the development
underground.
7. The developer or contractor shall obtain the necessary permits for all work
occurring within the City and County rights of way.
8. Coventry Senior Living shall complete all requirements after final review of the
final plat by the City Attorney, including securing Title Insurance for the new
easement.
9. Coventry Senior Living shall meet all requirements of the City’s Public Works
Director and engineering consultant, Bonestroo.
10. Coventry Senior Living shall satisfy all Ramsey County requirements.
11. The approval contemplated herein is subject to the condition that Coventry
Senior Living paying for all costs concerning this subdivision incurred by the City
Attorney, city consultants, and any other costs of a similar nature.
NOW, THEREFORE, BE IT FINALLY RESOLVED that re-approval of this final
plat and Developers Agreement is subject to recordation with Ramsey County, which
shall occur within one hundred twenty (120) days of Council approval. Within 10 days
of the recording, Coventry Senior Living shall furnish the City with proof of the recording;
otherwise, the approval of the final plat shall be void.
Adopted this 25th day of July, 2011.
_____________________________________
Joe Flaherty, Mayor
ATTEST:
_____________________________________
James Ericson, City Administrator
(SEAL)
Item No: 07B
Meeting Date: July 25, 2011
Type of Business: CB
Administrator Review : ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Desaree Crane, Assistant City Administrator
Item Title/Subject: Resolution 7815, Authorizing Severance Payment to Nate
Behlen, Public Works Maintenance Sanitary Sewer Worker
Background
Nate Behlen submitted his resignation, and his last day with the City was Wednesday, July
13, 2011. Attached is Resolution 7815, which authorizes severance to Mr. Behlen in
accordance with the 2010-2011 Public Works Collective Bargaining Agreement.
Discussion
Resolution 7815 provides for a payout of Mr. Behlen’s vacation. In accordance with Article
26 of the 2010-2011 Public Works Collective Bargaining Agreement:
ARTICLE 26. SEVERANCE
Upon separation from employment with CITY, an EMPLOYEE shall be provided
severance compensation of accrued and unused vacation hours and accrued
compensatory time. Unused Floating Holidays shall not be considered in the
computation of severance compensation. Upon death of an EMPLOYEE, the
beneficiary of the EMPLOYEE shall be paid any due severance. Severance
benefits will be paid at the employee’s regular rate of pay on the last date as an
employee.
Mr. Behlen is authorized a vacation time payout totaling $714.88. This is calculated as 29.70
times his hourly rate of $24.07. Mr. Behlen did not have any unused or accrued
compensatory time.
Resolution 7815 also provides a payout of Mr. Behlen’s sick time. In accordance with Article
27.1 of the 2010-2011 Public Works Collective Bargaining Agreement:
27.1 Upon separation from employment with the CITY, EMPLOYEES who have
completed two years of service and leave in good standing shall contribute
fifty percent (50%) of unused sick leave to the Plan, up to a maximum
lifetime contribution of 960 hours. EMPLOYEES with more than ten years of
continuous service shall have an increased maximum contribution such that
for every year of completed service beyond ten, the maximum contribution
shall be increased by 20 hours. For example, a fifteen-year employee’s
maximum lifetime contribution to the plan would be 1060 hours and a twenty
year employee’s maximum lifetime contribution would be 1160 hours,
converted at a two-to-one rate.
City Council Meeting Staff Report
Item 07B
Monday, July 25, 2011
Page 2
Mr. Behlen is authorized a sick time payout totaling $1,254.89 to his Retirement Health
Savings Plan. This is calculated as 104.27 unused/accrued sick hours times 50% times his
hourly rate of $24.07.
Recommendation
Staff recommends approving Resolution 7815 in accordance with the 2010-2011 Public
Works Collective Bargaining Agreement.
Respectfully submitted,
_______________________
Desaree Crane
RESOLUTION NO. 7815
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING SEVERANCE FOR NATE BEHLEN,
PUBLIC WORKS MAINTENANCE SANITARY SEWER WORKER
WHEREAS, Nate Behlen has resigned from the Mounds View Public Works
Department effective July 13, 2011; and
WHEREAS, the balance of accrued and unused vacation is 29.70 hours as of July
13, 2011; and
WHEREAS, the balance of accrued and unused sick leave time is 104.27 hours as
of July 13, 2011; and
WHEREAS, Nate Behlen’s current rate of pay is $24.07 per hour; and
WHEREAS, the maximum potential payout of vacation time will be 29.70 hours x
$24.07 = $714.88; and
WHEREAS, the maximum potential payout of sick time will be 104.27 hours x 50% x
$24.07 = $1,254.89; and
WHEREAS, $1,254.89 will be contributed to Nate Behlen’s Retirement Health
Savings Plan in accordance with the 2010-2011 Public Works Collective Bargaining
Agreement.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council
approves a one-time payout of vacation time not to exceed $714.88 to Nate Behlen in
accordance with the 2010-2011 Public Works Collective Bargaining Agreement.
NOW, THEREFORE, BE IT FURTHER RESOLVED that the Mounds View City
Council approves a one-time payout of sick time to Mr. Behlen’s Retirement Health
Savings Plan not to exceed $1,254.89, in accordance with the 2010-2011 Public Works
Collective Bargaining Agreement.
Adopted this 25th day of July, 2011.
________________________________
Joe Flaherty, Mayor
ATTEST:
________________________________
James Ericson, City Administrator
(seal)
Item No: 07C
Meeting Date: July 25, 2011
Type of Business: Council Business
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Item Title/Subject: Resolution 7805 Approving Revisions to Section 4 the City’s
Personnel Manual Pertaining to “Separations”
Introduction:
The City Council first reviewed Section 4 of the Personnel Manual, relating to “Separations”,
at the May 2, 2011 Work Session. Staff had indicated at that time that the City Attorney’s
office was reviewing the policies to ensure consistency with other policies, consistency with
state and federal laws, and to suggest logical revisions to improve procedural understanding
and application. The attorney’s revisions were presented to the City Council on June 27,
2011, however more questions were raised which necessitated further refinement. The
version presented for Council action at this time should address the Council’s questions.
Discussion:
As was indicated at the June 27th meeting, because the policies have been rearranged,
combined and refined, it would be impractical to show all the revisions in typical underline
and strike-out fashion. Instead, I have again summarized the changes for your reference and
review, with any changes subsequent to the version reviewed on June 27th noted for
Council’s reference. The Council asked whether the attorney reviewed the League’s model
policy when the revisions were prepared. The attorney’s response is as follows:
“The League's personnel policy template does not have comparable provisions
for separation. The template only has two provisions relating to
"Resignations" and "Severance Pay". Mounds View has one of the most extensive
policies dealing with separation of employment, procedures and ongoing
benefits. My revisions were intended to orgainize the policy a bit for
clarity and also confirm conpliance with regard to Minnesota law and ongoing
benefits. I DID review alot of the provisions from the League's HR Reference
Manual for purposes of determining the City's obligations with regard to
continuation of benefits.”
Summary of the Original Changes
The original Section 4.01 relating to Employees with Disabilities has been removed, due in part to
its unclear purpose and potential overlap with Family Medical Leave Act (FMLA) requirements.
Individual sections in the existing document dealing with the various types of separations (such as
discharge, retirement, resignation, death, etc.) have been reorganized into one section entitled
“Separation of Employment”. Subsections within this section have been summarized where
appropriate.
Section 4.10 originally entitled “Insurance Continuation” has been renamed “Continuation of
Insurance and Benefits” and instead of articulating very specific provisions of coverage that are
addressed in state and federal law, these policy provides more of a summary of the relevant
provisions. The bottom line is that the City will comply with all applicable state and federal laws.
Section 4 Report
July 25, 2011
Page 2
Two provisions from Section 4.35A, as noted below, have been removed to correct for
inconsistency and to eliminate references to specific policies of external organizations.
Employees who wish to continue their health insurance coverage through the City may
be able to use their last paycheck to pay for future premiums on a pre-tax basis. See
Section 4.10 to determine eligibility and for additional information on Insurance
Continuation.
Requests for PERA refund may not be submitted until the day of termination. ICMA
withdrawal decisions must be made within 60 days of leaving employment.
In addition, two clauses were modified in Section 4.35 D to eliminate inconsistency. The first was
to reference sick leave balances in Section 3.45 and the other deleted the following language as it
is no longer applicable:
Additional banked sick leave hours will not be computed in severance pay, except
as noted in Section 3.45.
Employees who have completed ten years of service and retire may elect, in lieu of
severance pay, to have the employer use sixty-five percent (65%) of the employee’s
accrued and unused sick leave for the retiree’s group health, dental and life insurance
premiums for as long as the funds are available up to the retiree’s 65th birthday.
Summary of NEW Changes
At the June 27th meeting, the Council indicated that the wording in Policy 4.05 B (Lay Off)
needed to be clarified, specifically where it referenced “an employee from the armed forces”.
The attorney suggests eliminating that paragraph altogether, as the issue is adequately
addressed in the subsequent paragraph. Thus, the following was removed:
No regular employee shall be laid off while another provisional appointment or an
appointment to temporary position exists in the same class in the same department.
No suspension, demotion or dismissal of an employee from the armed services as
disciplinary action shall be considered as a layoff, nor shall separation as a result of
reduction of federal or state funded programs be considered a layoff.
The Council also noted that a word was missing from the last line of the second paragraph in
Section 4.10 A. The attorney recommends instead the following sentence, which originates
from the League’s model policy:
Retirees 65 and older will be offered an option to continue on some city-sponsored
benefit plan, but they do not have to be offered the same benefit plan as active
employees and early retirees.
Finally, the Council asked whether the third paragraph of Section 4.10 A was pursuant to
state law--that the City would have to pay for a family's health insurance if an officer were to
be killed or disabled while on duty, until the individual reaches age 65 (or would have
Section 4 Report
July 25, 2011
Page 3
reached the age of 65.) The attorney responds that Mn. Stat. Section 299A.465 requires a
city to continue to pay the employer's contribution for dependant health care for officers or
firefighters injured or killed in the line of duty until the employee does or would have reached
age 65 or until the dependent no longer qualifies as a dependent under the policy. Because
the policy as written is a bit confusing, the attorney recommends eliminating the second
sentence of the third paragraph under Section 4.10A. The first sentence adequately
indicates that the City will comply with applicable state law with regard to continued benefits
for injured or killed officer or firefighters and their dependents. This paragraph would read as
follows:
The City will provide continued health insurance coverage pursuant to applicable
Minnesota law for peace officers and firefighters disabled or killed in the line of duty
and for dependants meeting the applicable eligibility criteria. Coverage will
continue for the officer, firefighter, or their dependents if appropriate, at the City’s
expense until the officer or firefighter reaches the age of 65.
Recommendation:
With these additional changes, staff believes the Council’s questions have been addressed and
that this section of the Personnel Manual is ready for Council consideration. Resolution 7805
has been prepared for Council action if the Council is in agreement.
Respectfully submitted,
________________________
James Ericson
City Administrator
Exhibits:
1. Resolution 7805
2. Attachment A – Proposed Revisions to Section 4
RESOLUTION 7805
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION REVISING THE SECTION 4
OF THE CITY OF MOUNDS VIEW PERSONNEL MANUAL
WHEREAS, the City Council has been systematically reviewing and updating the
City’s Personnel Manual since December of 2010; and,
WHEREAS, the City Council reviewed Section 4 of the Personnel Manual entitled
“Separations” at its Work Session on May 2, 2011 and again at its regular meeting on June
27, 2011; and,
WHEREAS, at the June 27, 2011 meeting, the City Council requested additional
feedback from the City Attorney, outlining several areas to be clarified; and,
WHEREAS, the City Attorney has concluded his review and responded to the Council
inquiries, submitting revisions as shown in the attached “Exhibit A”.
NOW, THEREFORE BE IT RESOLVED, that the Mounds View City Council approves
the proposed revisions to Section 4 of the Mounds View Personnel Manual, as shown in
Exhibit A.
Adopted this 25th day of July, 2011.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(seal)
Revised: July 25, 2011 1
Section Four: Separations
POLICY: SEPARATION OF EMPLOYMENT SECTION: 4.05
Separation of employment from the City can occur as a result of an employee’s
discharge, termination, retirement, layoff or death. The following policies identify each
type of separation of employment as well as the procedures and payments to be made
to the employee upon separation.
A. DISCHARGE
Employees who are involuntarily terminated will be paid through their termination
date. In addition, employees will receive the value of any accrued vacation and
sick leave, under the conditions of Section 4.35, Separation Procedures and
Policies.
Employees will be paid for wages earned within 24 hours of their termination if
requested by the employee. The basis of a discharge shall not be predicated on
the employee’s race, sex, creed, religion, color, age, national origin, disability,
marital status, sexual orientation, political affiliation, or status with regard to
public assistance. New probationary employees may be terminated at any time
for any reason that does not violate local, state or federal law with or without
notice subject to the rights of veterans.
For additional information regarding just cause and termination procedures, see
Section 1.05 Discipline.
B. LAYOFF
The City Administrator, with approval of the City Council, may lay-off any
employee whenever such action is deemed necessary by reason of shortage of
work or funds, the elimination of a position, changes in organization, or other
causes. The duties performed by any employee laid off may be reassigned to
other employees who occupy positions in other classifications, except the duties
performed by veterans covered by the Veterans Preference Act shall not in bad
faith be transferred to non veterans.
No regular employee shall be laid off while another provisional appointment or an
appointment to temporary position exists in the same class in the same
department. No suspension, demotion or dismissal of an employee from the
armed services as disciplinary action shall be considered as a layoff, nor shall
separation as a result of reduction of federal or state funded programs be
considered a layoff.
EXHIBIT “A”
Revised: July 25, 2011 2
Order of Layoff
It is recognized that reductions in force may not impact all departments or
divisions to the same extent. Therefore, it may be necessary to transfer
employees from one department or division to another. When all other factors
are equal, longevity shall be the determining criterion for layoffs of employees in
their respective classifications. Reductions in grade, i.e., demotions may be
made in conjunction with layoffs. Past performance and longevity shall be
considered in the event of a reduction in grade instead of a layoff. An employee
being demoted must be qualified for the position in which the employee will be
employed. No regular employee shall be laid off or reduced in grade while
another provisional appointment or probationary appointment or an appointment
to a temporary position exists in the same classification.
Notice of Layoff
The City Administrator shall give written notice of a layoff to a regular or
probationary employee at least 14 calendar days before the effective date of the
Layoff. A copy of the notice shall be provided to the Human Resource
Representative.
This policy only applies to regular part-time and full-time employees. Written
notice of layoff may be given to provisional or temporary employees at any time
prior to the effective date of layoff.
C. RESIGNATION
When an employee voluntarily resigns from employment with the City, he or she
must submit a written notice at least two weeks in advance. Advance notice will
assist the City in preparing to fill the position.
Procedures
The letter of resignation is submitted to the immediate Supervisor, and should
include the following:
An indication that the resignation is voluntary.
The reason for leaving
The last day of actual work
The employee’s signature
Failure to Give Notice
If an employee fails to submit a letter of resignation two weeks prior to their
actual last day of work, it may result in loss of “good standing” and influence
future employment opportunities with the City. In addition, it may impact the
content of future reference reports on the individual.
If an employee quits, but refuses to submit a letter of resignation, the Supervisor
will need to complete a written report on the circumstances surrounding the
matter.
Revised: July 25, 2011 3
Unauthorized Absence
Unauthorized absences from work for a period of three (3) consecutive work
days may be considered as a resignation without proper notice.
Checking Out
The letter of resignation is given to the Human Resource Representative. See
Section 4.35 for check-out procedures and further information.
D. RETIREMENT
Retirement is defined as separation from City employment when the employee is
immediately eligible, based on age and/or service requirements, for an annuity
from a Minnesota public pension plan such as Public Employees Retirement
Association (PERA). Service can be all PERA service credits, or combined
service with one or more of the other state covered funds. Employees who
intend to retire are encouraged to obtain forms and benefit information from their
retirement program administrator well in advance of their estimated retirement
date.
E. DEATH
If termination of employment is caused by death of the employee, any wages
earned but not paid and any unused vacation benefits will be paid to the estate of
the deceased employee. All such payments are subject to ordinary State and
Federal payroll deductions.
In some instances the guidelines listed above may not be practicable. The City
Administrator reserves the right to make exceptions to the above policy in
unusual circumstances.
POLICY: INSURANCE AND BENEFIT CONTINUATION SECTION: 4.10
The City is required under federal and state laws to offer employees the continuation of
certain benefits when qualifying events have occurred, such as termination of
employment, retirement, disability or death. This policy is intended to be a general
summary of the applicable continuation laws but if this information conflicts with the
applicable state or federal law, the law will supersede and be implemented by the City.
A. HEALTH AND DENTAL INSURANCE
State and federal laws allow for the continuation of health and dental insurance
benefits for terminated or laid off employees of the City for up to 18 months at the
former employee’s expense. In the event an employee is separated from their
employment with the City based on their total disability, health and dental
insurance benefits will be available at the former employee’s expense for an
additional period of time as established by state and federal law.
Revised: July 25, 2011 4
Pursuant to applicable state law, retired employees will be allowed to continue on
the City’s group health insurance plan and/or dental plan at their own expense as
long as they are either (1) receiving disability benefits or retirement annuity
benefits from a Minnesota public pension plan (such as PERA) other than a
volunteer firefighter plan; or (2) have met the age and service requirements
necessary to receive an annuity from a public pension plan, but have opted not
to draw upon the funds at the time they retire. Employees who retire before age
65 must be allowed to stay in the group benefit plans at the same rate as the
active employees until age 65. Retirees at 65 and older may a different plan
sponsored by the City and at a different premium rate. Retirees 65 and older will
be offered an option to continue on some city-sponsored benefit plan, but they do
not have to be offered the same benefit plan as active employees and early
retirees.
The City will provide continued health insurance coverage pursuant to applicable
Minnesota law for peace officers and firefighters disabled or killed in the line of
duty and for dependants meeting the applicable eligibility criteria. Coverage will
continue for the officer, firefighter, or their dependents if appropriate, at the City’s
expense until the officer or firefighter reaches the age of 65.
The City will comply with all state and federal laws with regard to providing
proper notice to former employees of their right to continued health and dental
insurance coverage.
B. LIFE INSURANCE
Whenever a covered employee ceases employment with the City, insurance
coverage will be discontinued on the first day of the month following the date of
termination. An employee separated from their employment with the City may
elect to continue life insurance for a period up to 18 months at the terminating
employee’s expense.
C. FLEXIBLE BENEFITS
Dependent Care Expenses
Employees can submit claims for dependent care costs, which were incurred
before leaving City employment, until December 31 of the plan year. Dependent
care expenses incurred after the employee leaves the City are not eligible for
reimbursement.
Other Medical Costs
Employees may continue to file reimbursement claim forms for “Other Medical
Costs” after termination of employment or reduction in hours. Claim forms can
be submitted through the end of the plan year on the Fridays, which are
scheduled as Flex Claims Due days.
Revised: July 25, 2011 5
OR
Employees can continue to participate in the Flexible Benefits Plans on an after-
tax basis for up to 18 months, in which case claims for expenses incurred after
the termination/reduction in hours date may be submitted.
Further information on continuing Flexible Benefits participation is provided when
the employee leaves employment or reduces their hours below benefit earning
levels.
POLICY: SEPARATION PROCEDURES AND POLICIES SECTION: 4.35
A separated employee is someone who is leaving City employment as a result of
discharge, retirement, layoff or resignation. The following procedures will assist the
employee in a smooth transition when leaving the City of Mounds View.
A. CHECK OUT
The Supervisor/Department Head should notify Human Resources of the
employee’s separation of employment and forward the original letter of
resignation to the Human Resources Department. In the event the termination is
a discharge or layoff, a copy of the notice to the employee should be forwarded
in place of the resignation letter. It is important to notify Finance well in advance
of the last day of employment so arrangements may be made to prepare the final
paycheck.
The last day on the job is the last day the employee works a regularly scheduled
shift. If the employee is eligible to receive vacation and/or compensatory
accumulated time, that time will also be paid effective the last day. All
outstanding expense reports or monetary advances shall also be resolved.
B. EXIT INTERVIEW
Exit interviews may be conducted by the City Administrator if deemed
appropriate.
C. RETURN OF CITY PROPERTY
Employees leaving City employment are required to return all property and
equipment issued by the City prior to his or her last day of employment. This
equipment includes, but is not limited to, building keys, gas pump and vehicle
keys, identification badges, and all such other property issued to employees
during the course of their employment. Employees may be asked to sign a form
indicating they have returned all such property.
D. SEPARATION COMPENSATION
Vacation
Revised: July 25, 2011 6
An employee will be compensated for accrued vacation and compensatory time
upon separation.
Sick Leave Severance
Severance pay shall be granted to employees who leave in good standing in the
amount of fifty percent (50%) of unused sick leave to employees who have
completed two years of service. Maximum accumulation of sick leave is 120
days. Additional banked sick leave hours will not be computed in severance pay,
except as noted in Section 3.45.
The spouse or family of an employee is eligible for severance benefits, if the
following conditions are met:
Employee worked for the City for two years prior to the termination of
employment; and;
The employee died while an employee of the City.
Severance benefits will be paid at the employee’s regular rate of pay on the last
date as an employee.
POLICY: UNEMPLOYMENT COMPENSATION CLAIMS SECTION: 4.40
The policy on unemployment compensation claims is critical to the financial well-being
of the City. This is because the City does not contribute to the unemployment
compensation pool through the payment of premiums, but instead is charged directly for
its share of any benefits paid. Therefore, any payment of claims is a direct cost to the
affected department's budget.
To avoid the payment of unemployment compensation to former employees who are
ineligible, all notices of unemployment claims should be forwarded to the Finance
Department.
POLICY: REFERENCE CHECKS SECTION: 4.45
The City of Mounds View provides reference information on former employees within
the scope of the Minnesota Government Data Practices Act. The laws regarding data
privacy are carefully followed.
If a former employee would like to authorize someone to have access to private data
about them, he or she must complete an authorization form available from the Human
Resources Representative. This form meets specific data practices requirements,
including the informed consent provision, as outlined by State Law.
For additional information on employee records and data privacy, see Section 1.15.
Item No: 8A
Meeting Date: July 25, 2011
Type of Business: Consent Agenda
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Thomas Kinney, Chief of Police
Item Title/Subject: Authorization to Enter into a Grant Agreement with the MN
Institute of Public Health as part of the Alcohol Compliance
Check Grant Program
Discussion:
The Minnesota Institute of Public Health has been contracted by the Minnesota
Department of Public Safety to administer an alcohol compliance check grant program.
The Mounds View Police Department applied for and was awarded this grant. The
purpose of this grant is to provide funds to law enforcement in order to conduct alcohol
checks among all licensed alcohol businesses. A compliance check is a tool to identify
alcohol establishments that sell to underage youth. Conducting these periodic checks
can ensure that businesses are following proper procedure to avoid selling to an
underage person.
The Mounds View Police Department currently conducts these periodic compliance
checks. However, this grant can offset some costs incurred during these activities. The
department is eligible to receive $30.00 per compliance check, up to a maximum award
of $480.00. The term of this grant agreement runs from July 1, 2011 and expires on
May 31, 2012.
Recommendation:
Staff recommends the council approve Resolution 7812 authorizing the acceptance of
the Alcohol Compliance Check grant.
Respectfully Submitted,
__________________
Thomas Kinney
Chief of Police
RESOLUTION NO. 7812
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AUTHORIZATION TO ENTER INTO A GRANT AGREEMENT WITH THE
MINNESOTA INSTITUTE OF PUBLIC HEALTH AS PART OF THE ALCOHOL
COMPLIANCE CHECK GRANT PROGRAM
WHEREAS, the Minnesota Institute of Public Health has been contracted by the
Minnesota Department of Public Safety to administer an alcohol compliance check grant
program; and
WHEREAS, The Mounds View Police Department applied for and was awarded
this grant amounting to $30.00 per compliance check for a maximum amount of $480.00
on a reimbursement basis; and
WHEREAS, alcohol compliance checks are tools to identify establishments selling to
underage persons and by conducting these checks, it can ensure businesses are following
proper procedures to avoid selling to underage youth.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Mounds View, Ramsey County, Minnesota to authorize entering into a grant agreement
(attached as Exhibit A) with the Minnesota Institute of Public Health as a recipient of the
Alcohol Compliance Check Grant Program for funds to total $30.00 per compliance
check, not to exceed $480.00, during the period of July 1, 2011 through May 31, 2012.
Adopted this 25th day of July 2011.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
Jim Ericson, City Administrator
(seal)
Item No: 8B
Meeting Date: July 25, 2011
Type of Business: Consent Agenda
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Thomas Kinney, Chief of Police
Item Title/Subject: Resolution 7813, Renewal of Training Contract with Century
College
Background:
Century College has provided police training courses to the Mounds View Police
Department and numerous other police agencies in Minnesota and Wisconsin since
1994. Century College provides approximately 300 hours of POST approved training, to
include mandated courses along with a wide selection of many other law enforcement
related courses.
Discussion:
Agencies wishing to participate in this training option can select the number of training
slots they would like to have available to their agency for any given course offering.
Most courses are offered more than once during the year, so it is not necessary to
purchase a slot for every officer on the department. The total cost to renew the contract
for two training slots at $595.00 per slot is $1190.00.
Recommendation:
Staff recommends approval to renew the police department training contract with
Century College for two training slots at a total cost of $1190.00 for the contract period
from September 1, 2011 through June 30, 2012.
Respectfully Submitted,
__________________
Thomas Kinney
Chief of Police
RESOLUTION NO. 7813
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
A RESOLUTION APPROVING THE RENEWAL OF A TRAINING CONTRACT WITH
CENTURY COLLEGE FROM SEPTEMBER 1, 2011 THROUGH JUNE 30, 2012
WHEREAS, Century College has been providing the Mounds View Police
Department with POST certified law enforcement training since 1994; and
WHEREAS, the current contract for training expired June 30, 2011; and
WHEREAS, Century College usually offers training courses more than once
during the training year; and
WHEREAS, Century College charges $595.00 per reserved training slot for one
to five reserved slots; and
WHEREAS, two training slots will be reserved for this contract period totaling
$1190.00.
NOW, THEREFORE, BE IT RESOLVED that the City Council for the City of
Mounds View, Ramsey County, Minnesota approves the renewal of a law enforcement
training contract with Century College effective from September 1, 2011 through June
30, 2012, at a total cost of $1190.00 for that contract period.
Adopted this 25thd day of July, 2011.
Joe Flaherty, Mayor
ATTEST _______________________________
Jim Ericson, City Administrator
(seal)
www.ci.mounds-view.mn.us
1
MOUNDS VIEW POLICE
QUARTERLY REPORT
April - June 2011
Police Department
2401 County Road 10· Mounds View, MN 55112-1499
Phone 763-717-4070· FAX: 763-717-4069
www.ci.mounds-view.mn.us
2
Statistical Reports:
Activity
Apr thru Jun
2011
TOTAL
Apr thru Jun
2010
TOTAL
Year to Date
2011
TOTAL
Adult Arrests 93 83 177
Juvenile Arrests 10 14 18
Calls For Service 1755 1625 3117
Court Citations 342 298 512
Administrative
Offenses
62 112 130
Apr thru Jun 2011 Investigative Reports
Cases assigned for investigation
TOTAL 96 TOTAL YEAR TO DATE 194
Assault 16 Misc-Other Offenses 12
Burglary 10 Disturbing Peace 4
Forgery 0 Obscenity 0
Narcotics 2 Property
Damage/Trespass
4
Arson 3 Robbery 0
Crimes Against Family 4 Theft/Fraud 18
Traffic (DUI, Accidents,
Other)
7 Vehicle Theft/Tampering 1
Criminal Sexual Conduct 7 Weapons 1
Misc. Liquor Offenses 0 Crimes Against Admin of
Justice
1
Juvenile-Runaway 6
www.ci.mounds-view.mn.us
3
Apr thru Jun 2011 Crime Reports
TOTAL 394 TOTAL YEAR TO DATE 713
Assault 36 Misc-Other Offenses 14
Burglary 19 Disturbing Peace 50
Forgery 2 Obscenity 1
Narcotics 16 Property
Damage/Trespass
48
Arson 4 Robbery 0
Crimes Against Family 3 Theft/Fraud 99
Traffic (DUI, Accidents,
other)
54 Vehicle Theft/Tampering 6
Criminal Sexual Conduct 6 Weapons 6
Misc. Liquor Offenses 14 Crimes Against Admin of
Justice
3
Juvenile-Runaway/Curfew 13
Apr thru Jun 2011 Misc. Incidents, Calls & Complaints
TOTAL 1455 TOTAL YEAR TO DATE 2465
Lost & Found
(persons/property)
37 Suspicion Narcotics 11
Vehicles (towed, recovered,
abandoned)
18 Public Disturbance/Loud
Party
95
Accidents 55 Disorderly Juvenile 48
Animal
Complaints/Impounds
117 MV/Traffic Complaints 104
Fires 23 MV/Noise Complaints 0
Medical/Suicide/Mental/DOA 231 City Ordinance
Complaints
25
Domestic-Verbal 60 Warrants 15
Alarms 67 Assist other Agencies 82
Lockouts 56 Misc. Public Calls 283
Suspicious Misc 125
www.ci.mounds-view.mn.us
4
211
255
314
0 100 200 300 400
2009
2010
2011
Traffic Citations
Top 5 Crimes
99
5450
48
36Theft
Traffic
Dist Peace
Prop
Damage/Trespass
Assault
www.ci.mounds-view.mn.us
5
Apr thru Jun Medical Calls
140 125 126
182 196
0
50
100
150
200
250
2007 2008 2009 2010 2011
Crime Prevention/DARE
Officer Keckeisen hosted a very successful DARE graduation for over 100 5th graders from
Pinewood Elementary School. In efforts to provide additional safety, Officer Keckeisen and
other patrol officers will typically provide a police presence before and after school at
Pinewood, Edgewood and Sunnyside Schools. Pinewood School also held an annual Fun
Run on June 2nd in which the officers assisted with traffic control and safety.
Officer Keckeisen conducted alcohol and tobacco compliance checks this quarter. All of the
businesses licensed to sell alcohol and tobacco in Mounds View passed the compliance
checks!
Officer Keckeisen and other officers participated in a bike helmet fitting event at the Mounds
View Community Center to help area children be safer as they ride their bikes this summer.
Attendance at the monthly property manager’s coalition meetings continue this quarter, as
well as meeting with property managers on a weekly basis to discuss reports of crimes that
happened on their property and to develop proactive strategies to deter future criminal
activity. Discussions between the crime prevention officer and property representatives occur
to find solutions with recent nuisances on licensed properties.
Many of the regular duties continue to receive attention, such as monitoring monthly alarm
reports and administering fines for repeat locations, checking registered predatory offenders
to ensure compliance, distributing the weekly crime summary report and mapping with
prevention tips and providing extra patrol and presence in targeted areas throughout the city.
www.ci.mounds-view.mn.us
6
Training Report
Officers attended the following training courses to maintain POST licenses and to receive the
most current information in the various areas listed:
• First Aid/CPR/AED Refresher
• Intro to Incident Command System (ICS)
• Use of Force/Taser Refresher
• VICAP Training- False Abductions
• Death Investigation Conference
• SOTA Conference
• MN Chief’s Executive Training Institute
• Incident Command System EOC Interface
• Donations Management
• Homeland Security Exercise & Evaluation Program (HSEEP)
• Standardized Field Sobriety Testing Refresher
• LMC Safety & Loss Control Workshop
• Law Enforcement Executive Development Seminar (LEEDS)
• Microsoft Excel Basic 2007
• Critical Incident Training
• MPPOA Convention
• Rights of Police Officers
• Firearms Qualification
• ICS Single Resources & Initial Action Incidents
• One on One Control Tactics
Ramsey County Traffic Safety Initiative (RCTSI)
The spring quarter showed a substantial increase in activity.
During the past three months, the Mounds View Police
Department was involved in seven saturations.
Six of these opportunities were as direct participants with the
Ramsey County Traffic Safety Initiative (RCTSI) and the other activity was a seat belt detail in
May within the department. Locations targeted around the county included the cities of St
Anthony, St Paul, Shoreview, Arden Hills, Roseville and White Bear Lake.
www.ci.mounds-view.mn.us
7
Here are some statistics related to the RCTSI so far this year.
Vehicles Stopped 4950
Total Number Arrested 372
Vehicles Towed 111
Total Citations issued 2204
DWI Arrests 295
Warrant Arrests 45
Compliance in the seat belt laws is increasing, perhaps due to the primary seal belt law,
which allows an officer to stop a motorist for the seat belt violation. Our pre-saturation belt
survey showed a compliance rate of 93%. The post saturation survey showed a compliance
of 94%. Seat belt citations issued during the week long saturation totaled 47. The upcoming
quarter has our department focusing on speed and DWI’s.
School Resource Officer (SRO)
During this past quarter, the School Resource Officer has been involved in the following
incidents:
• 2 Follow up investigations
• 3 Assault reports
• 3 Suspicious Incidents
• 1 Criminal Sexual Conduct
• 2 Citizen Assists
• 1 Possession of simulated controlled substances.
Two of the above incidents resulted in juvenile court petitions and one student was referred to
the Northwest Youth & Family Services Diversion Program. Daily duties that the SRO is
frequently involved with consist of the following types of activities:
• Hallway and lunchroom presence for overall deterrence
• Daily sweeps of halls and exits to maintain clear routes
• Provide transportation to students home or to an in-school suspension program in
Shoreview
• Monitor school security cameras for potential violations and crimes
• Develop mentoring relationships with at-risk students
• Mediation of disputes relating to cyber bullying
• Assist in providing drills for fire, lockdown and severe weather incidents
• Instruct a fingerprinting class
www.ci.mounds-view.mn.us
8
• De-escalation of out of control students
• Field questions from student families regarding community dangers
• Liaison between school administration and police department to coordinate responses
to the community
On April 1st, SRO Knitter was honored by the local Girl Scouts troop at a “Me and My Hero”
Banquet. The Girl Scouts presented awards to people they saw as heroes in their community.
Award recipients included a Ramsey County Deputy and K-9, a fireman, a school dean, and
a cancer survivor. Feedback received from the girl scouts mentioned a more safe and secure
feeling due to the SRO presence.
News from the Department
On April 25th, Andrew Olson was hired as a police officer for the city. Officer Olson replaces a
previously vacant officer position due to a retirement. Officer Olson is presently in the 14
week field training program. We extend our welcome to Officer Olson!
Chief Kinney administering the oath of office to Officer Olson
On June 7, 2011, officers assisted other city staff members with a bike helmet fitting event
held at the Mounds View Community Center. Officers worked alongside SBM Fire personnel
and YMCA staff in instructing a total of 77 residents on how to properly fit a bike helmet.
www.ci.mounds-view.mn.us
9
On June 24th, members of the police department participated in the annual Law Enforcement
Torch Run benefitting Special Olympics Minnesota. This event consists of numerous legs
across the state, culminating in the final ceremonies at Bierman Field in Minneapolis. Mounds
View officers ran the torch to members of the New Brighton Police Department. Last year
across the state, this event raised more than $1.6 million for the Special Olympics.
Mounds View officers
in the torch run on
Silver Lake Road.
A re-design of the squad vehicles has occurred. Two recently purchased vehicles are now
designed in a black and white traditional design accompanied with new graphics
incorporating the city logo. The transition to all black and white designs will gradually occur in
future years. The black and white squad is a higher visibility vehicle that is universally
recognized as a police squad car.
www.ci.mounds-view.mn.us
10
Financial Report
389386v1 SJR MU125-11
Kennedy 470 US Bank Plaza
200 South Sixth Street
Minneapolis MN 55402
&
Graven (612) 337-9300 telephone
(612) 337-9310 fax
http://www.kennedy-graven.com
C H A R T E R E D
SCOTT J. RIGGS
Attorney at Law
Direct Dial (612) 337-9260
Email: sriggs@kennedy-graven.com
MEMORANDUM
Date: July 21, 2011
To: Jim Ericson, City Administrator
From: Scott J. Riggs, City Attorney
Re: Mounds View Project Status Report
MU125-11: Administration. General discussions with staff regarding various City matters.
Review recent Krummenacher developments and newly-passed legislation
regarding variances. Work on draft code amendments to the City Code regarding
variances. Consult with City staff regarding same. Consult with City staff
regarding electrical/plumbing inspections in light of the recent State shutdown.
Consult with City regarding Ramsey County election proposal. Review
subdivision requirements from the City Code and begin drafting amendment to
subdivision requirements. Consult with City staff regarding same. Review
development project in adjacent city for effects on City of Mounds View. Matters
are presently pending.
MU125-65: Licensing Matters. Consult with City staff regarding tobacco product shop
moratorium ordinance. Review issues related to the proposed revocation of a
liquor license. Matter is presently pending.
MU210-4: Charter Commission. Review Charter. Consult with City staff regarding question
about who can serve on the City’s Charter Commission.
MU210-54: City Code Update/Revisions. Revise and update City Code. Matter is presently
pending.
Jim Ericson
July 21, 2011
Page 2
389386v1 SJR MU125-11
MU210-111: Personnel Matters. Work on personnel policy issues. Review proposed personnel
policy revisions, etc. and consult with City staff regarding same. Consult with
City staff regarding recent personnel matter. Matters are presently pending.
MU210-189: Coventry Senior Living Project. Review final plat and other documentation.
Consult with City staff regarding same. Matter is presently pending.
MU210-192: Senior Housing Revenue Bonds, Series 2010 (Select Senior Living). The
temporary bonds that were issued and expected to be refunded with permanent
bonds in 2011 have been defeased. Matter is presently pending.
SJR:jms