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HomeMy WebLinkAboutAgenda Packets - 2011/08/08Item No: 6.B. Meeting Date: August 8, 2011 Type of Business: Special Order of Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Mark Beer, Finance Director Item Title/Subject: Conduit Debt Discussion Introduction: The City Council previously authorized in resolution 7672 issuance of conduit debt in the form of Temporary Multifamily Housing Revenue Bonds, Series 2010, for a 95 unit senior housing facility located at County Highway 10 and Groveland Road. Due to market conditions, this project has struggled to refund the temporary bonds that were sold and which are needed to get this project started. Presbyterian Homes of Arden Hills, Inc. has inquired thru the City Attorney to see if the City is interested in participating in a conduit debt offering for a project in Arden Hills. Discussion: The City has been contacted thru the City Attorney to participate with Arden Hills in a conduit debt financing of a senior housing project in Arden Hills. Attached is the letter of inquiry and description of the project. Ben Johnson of Kennedy and Graven is here to answer any Council questions regarding this financing proposal. Presbyterian Homes has contacted other cities as part of this proposal. They are trying to get the best deal possible and thus may be trying to play the cities against each other to lower the issuance fee required by a city for the use of its “bank qualified bond” borrowing capacity. It has been City policy to require a 1% issuance fee upfront for the use of our borrowing capacity and Presbyterian Homes would be looking for a reduction in that percentage. Recommendation: Staff recommends that the Council ask any questions that they may have to support their consideration of this request. Staff also recommends that the 1% fee be maintained. Respectfully submitted, ________________________ Mark Beer Finance Director CITY OF MOUNDS VIEW CITY COUNCIL MEETING AGENDA MOUNDS VIEW CITY HALL Monday, August 8, 2011 7:00 p.m. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Flaherty, Stigney, Hull, Mueller, Gunn 4. APPROVAL OF AGENDA 5. PUBLIC INPUT: Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address for the minutes. Also, please limit your comments to three minutes. 6. SPECIAL ORDER OF BUSINESS A. Dialogue with Senator Pam Wolf B. Conduit Debt Discussion, Ben Johnson, Kennedy & Graven 7. COUNCIL BUSINESS A. Introduction, and First Reading of Ordinance 862, an Ordinance Implementing a Franchise Fee on Xcel Energy Electric and Natural Gas Operations within the City of Mounds View B. Introduction, and First Reading of Ordinance 863, an Ordinance Implementing a Franchise Fee on Center Point Energy Natural Gas Operations within the City of Mounds View C. Resolution 7816 Approving a Contract for Election Services with Ramsey County D. Resolution 7817, Awarding a Construction Contract to Ebert Construction Company and Authorizing TKDA to Perform Architectural Services for the 2011 Lambert Park Shelter Project E. Resolution 7818, Authorizing Bonestroo to Perform Topographic Surveying for the Design Phase of the Street and Utility Improvement Project – Area E 8. CONSENT AGENDA A. Set a Public Hearing for Monday, August 22, 2011 at 7:05pm for the Introduction and First Reading of Ordinance 861, Amending Titles 1000, 1100 and 1200 about Variances B. Set a Public Hearing for Monday, September 12, 2011, at 7:05pm to Consider an On-Sale Intoxicating Liquor License and Restaurant License for El Loro Mexican Restaurant located at 2535 County Highway 10 C. Set a Public Hearing for Monday, August 22, 2011 at 7:10 pm for Second reading and adoption of Ordinance 862, an Ordinance Implementing a Franchise Fee on Xcel Energy Electric and Natural Gas Operations within the City of Mounds View D. Set a Public Hearing for Monday, August 22, 2011 at 7:15 pm for Second reading and adoption of Ordinance 863, an Ordinance Implementing a Franchise Fee on Center Point Energy Natural Gas Operations within the City of Mounds View 9. JUST AND CORRECT CLAIMS 10. APPROVAL OF MINUTES A. June 27, 2011, City Council Minutes B. July 11, 2011, City Council Minutes 11. REPORTS A. Reports of Mayor and Council B. Reports of Staff 1. Finance Quarterly Report C. Reports of City Attorney 12. Next Council Work Session: TUESDAY, September 6, 2011, at 7pm Next Council Meeting: Monday, August 22, 2011, at 7pm 13. ADJOURNMENT Item No: 7C Meeting Date: August 8, 2011 Type of Business: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, City Administrator Item Title/Subject: Resolution 7816 Approving a Contract with Ramsey County for Election Services Introduction: The City and Ramsey County have been discussing the feasibility of having Ramsey County assume primary management and oversight of elections activities for the City on a contract basis. Ramsey County presently provides such services for the cities of St. Paul and Falcon Heights as well as for the Mounds View School District. Other cities are presently contemplating such a contract. The City Council discussed the potential of such an arrangement with the County at the August 1st Work Session, at which time the members present expressed support. Discussion: Management and oversight of the primary and general elections is a very complicated and time consuming endeavor; each year it seems new and more stringent mandates and procedures are adopted. The training involved is extensive and all elections staff must attend; this last election myself, Desaree Crane and two other staff members participated in the election and absentee ballot training. In addition to the requisite staff training, staff would then coordinate the recruitment and training of the election judges—as many as eighty-five individuals attend the multiple training sessions. The County’s election division, led by Joseph Mansky, is highly skilled and capable of such contract oversight, a function they already provide for other entities. The County has prepared an agreement for the City’s consideration which would transfer almost all election responsibility to the County. The only City responsibilities would be to accept absentee ballots, canvass the election results, provide the title and text for any city-sponsored ballot questions and provide final approval of the polling places. The cost of the first contract, a one-year agreement for the 2012 calendar year which is a presidential election, is $36,500. Presidential elections are busiest and thus most expensive elections in a four year cycle. Mounds View has budgeted/spent the following amounts for elections since 2007: YEAR EXPENDITURE 2007 14,409 2008 32,051 2009 11,851 2010 38,210 2011 10,323 2012 38,893 Elections Proposal August 8, 2011 Page 2 As shown on the previous page, we have preliminarily budgeted $38,893 for the 2012 election. The amount proposed by the County is less than our budgeted amount. On this basis, it would appear that the one-year County proposal would be a better value ($36,500 contract versus $38,893 budgeted in 2012) however the proposed budget for 2012 includes about $8,000 in staff wages which would continue to be paid, thus the proposal would actually end up costing the City about $5,000 more for the year. The one-year contract prepared by the County is proposed as an introductory arrangement to be followed by a four-year contract assuming both parties wish to continue. The City would anticipate a cost savings in the future years when the one-year cost of $36,500 becomes spread over two years. Thus, in 2013 and 2014, the annual cost would drop to $18,250 per year. In comparison, the averaged annual cost in Mounds View has been $24,290. Staff believes contracting with the County would be beneficial for a number of reasons, such as: • Eliminates the need to send staff to multiple election training sessions • Puts the responsibility for elections with a County division whose only function and purpose is to coordinate and manage elections • Potential cost savings through economies of scale—as more communities contract with the County, the overhead for each decreases • Provides for consistent budgeting from year to year rather than the alternating highs and lows • Allows staff to focus on other key work responsibilities that suffer during election seasons • Provides flexibility in staffing, allowing employees to focus on their primary responsibilities and other duties as assigned Recommendation: Based on the direction provided at the August 1 Work Session, staff prepared Resolution 7816 which approves a one-year contract with Ramsey County for election services with a four year extension and recommends approval of same. The City Attorney’s office has reviewed the proposal and found the agreement acceptable. Subsequent to the City approval, County staff will present the same contract to the Ramsey County Board of Commissioners for their authorization. Respectfully submitted, ________________________ James Ericson City Administrator RESOLUTION 7816 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVAL OF A CONTRACT FOR ELECTION SERVICES WITH RAMSEY COUNTY FOR 2012 WITH A FOUR-YEAR EXTENSION THROUGH 2016 WHEREAS, the task of managing primary and general elections is a significant responsibility requiring exacting oversight and countless hours of training and staff development; and, WHEREAS, each year the election laws are revised and updated making the process increasingly complicated with complex procedural mandates; and, WHEREAS, Ramsey County has offered to assume management and oversight of Mounds View’s elections on a one-year trial agreement with a four-year extension as shown in the attached Exhibit A; and, WHEREAS, the first-year cost of the agreement would be $36,500, for which the County would handle all facets of the primary and general election process with the exception of the following City responsibilities: • Identify a City contact person for election issues • Accept absentee ballots • Canvass the election results • Provide the title and text for any city-sponsored ballot questions, and • Provide final approval of the polling places. WHEREAS, the City would not be locked into a long-term contract and either party would have the right to terminate by giving six months notice to be effective January 1st of the following year. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota, that it hereby approves entering into a one-year agreement for election services with Ramsey County for 2012 at a one-year cost of $36,500 with a renewal provision for an additional four years through the year 2016. Adopted this 8th day of August, 2011. ____________________________________ Joe Flaherty, Mayor ATTEST: ____________________________________ James Ericson, City Administrator (seal) EXHIBIT “A” CONTRACT BETWEEN RAMSEY COUNTY AND THE CITY OF MOUNDS VIEW FOR ELECTION SERVICES This is a contract between the County of Ramsey (“County”) and the City of Mounds View (“City”) for the provision of election services by Ramsey County. 1. Duration of Contract This contract will be in effect for the period beginning on January 1, 2012 and ending on December 31, 2012. 2. Contract Renewal and Termination This contract may be renewed for an additional four year period beginning on January 1, 2013 by written consent of the County and City. An amendment to this contract for renewal must be executed by all parties no later than December 14, 2012. This contract may be terminated by either party by written notice no later than June 1 of any year, effective on January 1 of the following year. Upon termination of this contract, the City-owned voting equipment, election supplies and related materials will be returned to the City. 3. County Responsibilities Except as otherwise provided in this contract, the County will provide all services, equipment, and supplies as required to perform, on behalf of the City, all election-related duties of the City under the Minnesota election law and other relevant state and federal laws. These duties will include but are not limited to: • Recruitment, training, and supervision of staff to carry out the duties specified in this contract; • Annual inspection of polling places to verify compliance with all state and federal accessibility requirements; • Recruitment, training, and assignment of election judges; • Payment of election judges' salaries in an amount determined by the Ramsey County Board of Commissioners; • Operation, maintenance, testing, demonstration, storage, and technical support for voting systems; • Maintenance, storage, and replacement of voting stations for each polling place and for absentee voting purposes; • Preparation and transportation of voting systems, voting stations, and other election materials to and from each polling place; • Providing election forms, supplies, and other related materials for each polling place; • Conducting preliminary tests and public accuracy tests of voting systems; • Programming, layout and printing of ballots for City elections; • Compilation and reporting of election results and election statistics for dissemination to the appropriate canvassing boards and the public; • Providing election-related information on the County web site; • Conducting recounts for City offices and ballot questions; • Preparing, posting, and publishing election notices; • Providing information and assistance on election laws and procedures to City officials, candidates, the news media, and the general public; • Administering absentee voting, including processing and counting all absentee ballots, filling requests for absentee ballots by mail, providing absentee voting for health care facilities in the City and providing absentee voting services for persons who choose to vote in person at the County elections office; • Administering campaign financial reporting and economic disclosure activities; • Performing duties of candidate filing officer, including acceptance of affidavits of candidacy and petitions; • Analyzing proposed state and federal laws on election-related matters to determine impact on the City; • Maintaining a database and preparing maps of election district and precinct boundaries; • Providing technical assistance to the City in redrawing precinct boundaries as required; • Retaining election records for at least 22 months following each election; and • Retaining permanent archive of election results. 4. City Responsibilities The City will perform the following election-related responsibilities: • Provide absentee voting services on behalf of the County for voters who choose to cast an absentee ballot in person at the City offices during a time period designated by the County not to exceed 15 days before each election in the City; • Conduct official canvass of election results following each City election; • Provide the title and text of City questions to be placed on the ballot; • Provide final approval for polling place locations; and • Designate a person who will be the principal contact for the City. 5. Office Space and Equipment Storage The County will provide suitable office and warehouse space to conduct all election-related activities and for storage of election equipment and supplies. 6 Election Judge Recruitment The City will encourage City employees to take time off from work to serve as election judges. 7 Upgrading or Replacing Voting Systems The County will assess the need to upgrade or replace the voting systems used for state, County and City elections held on and after July 1, 2011. The County will provide the City with an estimate of the cost of upgrading or replacing the voting systems no later than March 1, 2012 if adoption of a replacement voting system is either required by law or otherwise deemed necessary by the County. The cost of upgrading or replacing voting systems is not included in this contract and will be the subject of a separate agreement. 8. Special Elections The County will conduct all special elections required by law during the term of this contract. The County will submit an invoice payable within 30 days of receipt to the City for all costs incurred by the County to conduct a special election. The City will pay all costs of any City special election that is not conducted on the date of a regularly scheduled City, County or state election. The City will also pay all costs applicable to the City of any state special election that is not conducted on the date of a regularly scheduled City, County or state election. 9. Insurance During the term of this contract, the County and City will maintain, through commercially available insurance or on a self-insured basis, property insurance coverage on the voting equipment each owns, for the repair or replacement of the voting equipment if damaged or stolen. Each party shall be responsible for any deductible under its respective policy. Each party hereby waives and releases the other party, its employees, agents, officials, and officers from all claims, liability, and causes of action for loss, damage to or destruction of the waiving party’s property resulting from fire or other perils covered in the standard property insurance coverage maintained by the party. Furthermore, each party agrees that it will look to its own property insurance for reimbursement for any loss and shall have no rights of subrogation against the other party. 10. Indemnification Each party to this contract will defend, hold harmless, and indemnify the other party, its officials, agents, and employees from any liability, loss, and damage it may suffer as a result of demands, claims, judgments, or costs including, but not limited to, attorneys’ fees and disbursements, arising out of or related to the indemnifying party’s performance or failure of performance under this contract. This provision shall not be construed nor operate as a waiver of any applicable limits of or exceptions to liability set by law. This provision will survive the termination of this contract. 11. Legal Representation The Ramsey County Attorney’s office will advise and represent the County in all election- related matters, except that the Mounds View City Attorney will advise the County on any election-related matter applying to the Mounds View municipal code. 12. Election Costs and Payments Payments to cover the costs incurred by the County in the performance of the provisions of this contract for regularly scheduled elections in 2012 will be made by the City in four equal amounts to be billed quarterly, based on invoices submitted by the County. Payments will be due on March 31, June 30, September 30 and December 31 of 2012. The cost of election services for 2012 will be $36,500. 13. Data Practices All data created, collected, received, maintained, or disseminated for any purpose in the course of this contract is governed by the Minnesota Government Data Practices Act, any other applicable statute, or any rules adopted to implement the Act or statute, as well as federal statutes and regulations on data privacy. 14. Alteration The provisions of this contract may be altered only by mutual written consent of the County and City. Any alteration, variation, modification, or waiver of the provisions of this contract shall be valid only after it has been reduced to writing and duly signed by all parties. Any alterations must be approved no later than June 1 of any year for implementation on January 1 of the following year. 15. Entire Agreement This contract shall constitute the entire agreement between the parties and shall supersede all prior oral and written negotiations. This space intentionally left blank. IN WITNESS THEREOF, the parties have subscribed their names as of the last date written below. RAMSEY COUNTY CITY OF MOUNDS VIEW By: _____________________________ By: _______________________ Julie Kleinschmidt Joe Flaherty, Mayor Ramsey County Manager Date: ________________________ Date: _____________________ Approval recommended: Approval recommended: By: _____________________________ By: _______________________ Mark Oswald, Director Jim Ericson, City Administrator Property Records and Revenue Department Approved as to form and insurance: By: ____________________________ By: _______________________ Assistant County Attorney City Attorney Funds are available: Funds are available: By: ____________________________ By: _______________________ Budgeting and Accounting Finance Director 4-6-11 Item No: 7D Meeting Date: August 8, 2011 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nick DeBar, Public Works Director Item Title/Subject: Resolution 7817, Awarding a Construction Contract to Ebert Construction and Authorizing TKDA to Perform Architectural Services for the 2011 Lambert Park Shelter Project Background: The current building at Lambert Park was originally built in the late 1970’s or early 1980’s as a storage garage for various park and public works supplies and equipment. In 1987, the garage was converted into a warming house and has now outlived its useful life and is in need of replacement. The Parks and Recreation and Forestry Commission (Commission) has been discussing this project at most of their monthly meetings since October 2009. The Commission met with the Council at a joint meeting during the November 2010 work session at which time the Council gave direction to continue moving forward with the replacement. Costs are proposed to be funded entirely from the Park Dedication Fund (PDF). At the unanimous recommendation of the Commission, the City Council authorized TKDA to perform design and prepare bidding documents for the proposed Lambert Park building on May 9, 2011 (Res. 7780). TKDA previously designed the Hillview and Groveland Park buildings. The Commission met several times to review building components and options during the design phase, including tweaks to the Groveland and Hillview Park shelter design for lower maintenance and operational costs. Other tweaks were also recommended to make the building more appealing to potential renters based upon usage at other City facilities. The Commission made recommendations for these building tweaks and cost options at their June 23, 2011 meeting, which were then reviewed by the Council at their June 27, 2011 meeting. The Council approved the bidding documents (plans/specs) with the follow bid items and options: Base Bid: 1. Extend Entrance Roof: With the reorientation of the only overhang facing the park, a deliberate entrance needs to be defined for those unfamiliar with the building or those waiting for a ride while raining, etc. The dormer would simply be extended to accommodate this need on the street side. 2. Burnished Block in Interior: Burnished block does not require painting and is very durable and attractive. 3. Graffiti Resistive Coating on Exterior: Long-term maintenance item. 4. Hollow Metal Doors w/ Half Safety Glass: Allows more light into interior space and helps eliminate possible entrants being hit with door by those exiting. 5. Enlarge Windows by 6-inches in Height: Allows more light into interior space. 6. High Abuse Gypsum Board Ceiling: Replaces 4’x8’ cedar plywood ceiling. Also considered T&G Cedar plank but too expensive. 7. Instantaneous Water Heaters: Replaces central water heater tank, which has a tendency to create sulfur-like smell and consumes more energy. 8. Recessed Fluorescent Lighting: Replaces unattractive 2’x4’ surface-mounted fluorescent Res. 7817, Awarding Const. Contract to Ebert Const. & Authorizing TKDA for Lambert Park Shelter Proj. Page 2 fixtures. 9. Hi-Lo Drinking Fountain Outside drinking fountain mounted on building. ADA requirement. 10. Additional Concrete Sidewalk: A 4-foot wide sidewalk was added around the perimeter of the building to prevent erosion of the turf from stormwater runoff from the roof. Bid Alternate No. 1 (Add): Enlarge Picnic Pavilion Roof: The Lambert Park building is proposed to have the larger overhang (picnic pavilion) face the park rather than the street. In addition, the overhang is proposed to double in area. This orientation and enlargement will appeal to those simply watching a baseball game or a group rental. Bid Alternate No. 2 (Add): Premium Asphalt Shingles: Given the poor performance of the shingles on the Hillview and Groveland buildings, this is recommended. A metal roof was considered but was too pricey. Bid Alternate No. 3 (Add): Blade Resistant Rubber Flooring: Flooring is similar to the Schwaan’s SuperRink flooring – very durable and long lasting. Bid Alternate No. 4 (Add): Electrical Enhancements: Street and site lighting and other electrical items not required for the basic needs of the building. Discussion: The project was advertised in the Sun-Focus on July 7, 2011 for a bid due date of July 20, 2011. The bid opening was extended to August 4, 2011 to allow potential bidders more time to prepare their bids, and the project was advertised again with this time extension in the July 21, 2011 edition of the Sun-Focus. Seven bids were received on August 4 that ranged from $307,800 to $439,000 for the base bid. The average base bid was $370,913.57 and the Architect’s construction estimate was $356,470. The low base bid was received by Ebert Construction of Corcoran, Minnesota. Ebert was also the low bid for Bid Alternates No. 1, 2 and 3. A detailed bid tabulation is attached for reference. City staff and TKDA are recommending awarding the Base Bid and Alternates 1, 2, and 3 (see above) to Ebert Construction for a combined total of $328,204. The total bid prices for this combination ranged from $328,204 to $479,816. The pricing is much lower than TKDA’s estimate. TKDA also met with Ebert Construction to review the project to ensure that Ebert is comfortable with their bid prices. TKDA’s letter recommending award to Ebert Construction is attached. The project must be substantially completed by December 19, 2011, meaning it must be complete enough to serve the general purpose that it was designed for. City staff also discussed a scope of work and fee estimate with TKDA for their assistance during construction. Unlike the street projects, building construction like the Lambert Park shelter does not require full-time inspection. However, there are special inspections required by the Building Code that must be done by licensed architects and engineers. In addition, these professionals would review shop drawings and other contractor submittals to ensure compliance with the specifications, and be available to respond to questions or issues encountered during construction. TKDA’s compensation for these services would be on an hourly basis plus reimbursable expenses for a maximum estimated maximum fee of $15,600. Public W orks staff would oversee the day-to-day construction operations and contract administration. Approved costs to date for the project include TKDA’s design fee of $24,200 plus newspaper advertisements (est. $100). Public Works staff performed the site/civil design in-house for an estimated savings of approximately $7,500. In addition, staff is recommending adding a 5% contingency to the project budget for unknowns that may occur during construction without holding Res. 7817, Awarding Const. Contract to Ebert Const. & Authorizing TKDA for Lambert Park Shelter Proj. Page 3 up the construction progress. Any use of this contingency amount must be approved by the Public Works Director through a change order. The following is a summary of the estimated project costs and year payable: Item Total Costs 2011 Payable 2012 Payable Design Fee (TKDA) $ 24,200 $ 24,200 $ 0 Const. Admin Fee (TKDA) $ 15,600 $ 13,600 $ 2,000 Newspaper Advertisement $ 100 $ 100 $ 0 Construction (Base Bid) $ 307,800 $ 277,000 $ 30,800 Const. – Alt. No. 1 (Pavilion Exp.) $ 11,304 $ 10,740 $ 564 Const. – Alt. No. 2 (Prem. Shingles) $ 735 $ 700 $ 35 Const. – Alt No. 3 (Rub. Flooring) $ 8,365 $ 7,950 $ 415 Const. Contingency (5%) $ 16,400 $ 15,710 $ 690 Total $ 384,504 $ 350,000 $ 34,504 Approved Budget (PDF) $ 260,000 $ 260,000 TBD Budget Shortfall ($ 124,504) ($ 90,000) ($ 34,504) The 2011 Budget only includes $260,000 for the Lambert Park building construction under the Park Dedication Fund (Acct. 251-4470-7050). This amount was based upon costs from the last park shelter constructed in 2006 and did not include consulting costs. The current balance of the PDF is approximately $897,300. The following are several options to accommodate the project budget shortfall as shown above: Option 1: Amend 2011 Budget to increase $260,000 to $350,000 and include $35,000 under Park Dedication Fund in 2012 Budget. Option 2: Re-appropriate the $40,000 planned for Lambert Park ball field improvements and the $10,000 planned for Hillview Park hockey rink improvements in the 2011 Budget to Lambert Park shelter costs and increase budget amount by $40,000. Include $35,000 for Lambert Park shelter, $40,000 for Lambert Park ball field improvements, and $10,000 for Hillview Park hockey rink improvements in 2012 Budget. Other Options: There are a number of other options or combination of options available, from not awarding alternate bids to funding the shortfall from other funds (such as Special Projects) to not awarding the project and re-bidding next year. The Council may have other ideas as well. Recommendation: Staff recommends that the City Council consider adopting the attached resolution or a variation thereof. The attached resolution is drafted to award the base bid and alternates 1, 2, and 3 to Ebert Construction for $328,204, authorize TKDA to perform architectural services for $15,600, adds a 5% contingency of $16,400, and amends the $260,000 line item to $350,000 for the Lambert Park building construction under account 251-4470-7050 of the 2011 Budget. If the Council chooses a different option, staff is available to make the change upon adoption. Respectfully submitted, Nick DeBar - Public Works Director Attachments: Resolution 7817 Bid Tabulation TKDA Recommendation Letter RESOLUTION 7817 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AWARDING A CONSTRUCTION CONTRACT TO EBERT CONSTRUCTION AND AUTHORIZING TKDA TO PERFORM ARCHITECTURAL SERVICES FOR THE 2011 LAMBERT PARK SHELTER PROJECT WHEREAS, the existing Lambert Park building was built approximately thirty years ago as a garage, then converted into a warming house in 1987, and is now in need of replacement; and WHEREAS, the replacement of the Random Park building has been in the planning for a number of years, including being listed in the Capital Improvement Program, Park Improvement Plan, and being discussed at nearly every meeting of the Parks and Recreation and Forestry Commission (Commission) since October 2009; and WHEREAS, TKDA designed and prepared contract documents for the Hillview Park and Groveland Park buildings in 2001 and 2005, respectively, and was authorized by the City Council on May 9, 2011 to design and prepare bidding documents for the Lambert Park building demolition and reconstruction (Res. 7780); and WHEREAS, on July 27, 2011, the City Council adopted Resolution 7806 authorizing advertisement for bids and approving bidding documents prepared by TKDA that included a Base Bid with variations from the Hillview and Groveland Park building design for lower maintenance and operational costs and to provide more appeal for rental and other uses. The approved bidding documents also included separate Bid Alternates (Add) for an enlarged picnic pavilion (Alt. No. 1), premium asphalt shingles (Alt. No. 2), blade-resistant rubber flooring (Alt. No. 3), and electrical enhancements (Alt. No. 4); and WHEREAS, seven bids were received on August 4, 2011 ranging from $307,800 to $439,000 for the Base Bid; $11,304 to $27,800 for Alternate No. 1; $735 to $2,800 for Alternate No. 2; $8,365 to $13,908 for Alternate No. 3; and $9,015 to $10,700 for Alternate No. 4; and WHEREAS, Ebert Construction of Corcoran, Minnesota submitted the low bids for the Base Bid and Alternate No. 1, 2, and 3 for a combined total bid price of $328,204; and WHEREAS, TKDA and Public Works staff recommend awarding the Base Bid and Alternate No. 1, 2, and 3 to Ebert Construction for $328,204; and WHEREAS, TKDA has provided the City with a fee proposal for $15,600 to provide professional architectural services associated with construction of the project. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. The bid proposal submitted by Ebert Construction for a combined lump sum bid price of $328,204 for the construction of the Base Bid and Alternates No. 1, 2, and 3 for the 2011 Lambert Park Shelter Project (City Project No. 2011-003) is hereby accepted by the City. 2. TKDA is authorized to prepare construction contracts between the City and Ebert Construction as indicated in Item 1 above. 3. Upon satisfactory review by the City Attorney, the Mayor and City Administrator are hereby authorized and directed, for and on behalf of the City, to execute and enter into the construction contract Ebert Construction for said work at said price. 4. A 5% contingency of $16,400 is approved to cover potential additional construction costs and requires pre-approval by the Director of Public Works. 5. TKDA is authorized to provide professional architectural services for the construction phase of the said project on an hourly basis plus reimbursable expenses for an estimated maximum fee of $15,600. 6. The 2011 Budget is amended as follows: increase the $260,000 appropriated for the Lambert Park building construction by $90,000 to a revised amount of $350,000 under the Park Dedication Fund (Account 251-774470-7050). Adopted this 8th day of August, 2011. ____________________________________ Joe Flaherty, Mayor ATTEST: ____________________________________ James Ericson, City Administrator (SEAL) City of Mounds ViewBID TABULATION2401 Highway 10Lambert Park ShelterMounds View, MNCity of Mounds View, MinnesotaBID OPENING: Thursday, August 4, 2011 - 10:00 a.m.No. 1 No. 2 No. 3 No. 4 1Ebert ConstructionXX$307,800.00 $11,304.00 $735.00 $8,365.00 $328,204.00 $9,390.00 $337,594.002Terra General ContractorsXX$316,000.00 $12,000.00 $780.00 $13,800.00 $342,580.00 $9,600.00 $352,180.003LS Black ConstructorsXX$365,000.00 $21,000.00 $1,180.00 $11,900.00 $399,080.00 $9,700.00 $408,780.004Terranova Construction & EngXX $376,800.00 $25,600.00$2,800.00$12,400.00 $417,600.00 $9,015.00 $426,615.00Lund Martin ConstructionXX$396,795.00 $22,900.00 $2,300.00 $9,300.00 $431,295.00 $10,100.00 $441,395.00CM Construction Company, Inc.XX$395,000.00 $27,800.00 $2,200.00 $12,000.00 $437,000.00 $10,700.00 $447,700.00JLCXX$439,000.00 $25,603.00 $1,305.00 $13,908.00 $479,816.00 $9,785.00 $489,601.00Hunerberg Construction Co.$0.00Merrimac Construction Co$0.00Northwest Asphalt, Inc.$0.00ADD ALTERNATESEnlarged Picnic Pavilion Premium Asphalt Shingle Blade Resist Rubber Flooring Site Lighting NotesCONTRACTORT.G. OR E.DBid Security EnclosedAddendum AcknowledgementCertificate of ComplianceBASE BIDTOTALSubtotal Base plus Add Alternates 1, 2, and 3 Construction Estimate $356,470.00 $28,490.00 $3,040.00 $15,000.00 $403,000.00 $10,000.00 $413,000.00429k w/ 16k FFEAverage Bid:TKDA Project No. 14891.000$370,913.57Page 1 or 1 Item No: 7E Meeting Date: August 8, 2011 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nick DeBar, Public Works Director Item Title/Subject: Resolution 7818, Authorizing Bonestroo to Perform Topographic Surveying for the Design Phase of the 2010 Street and Utility Improvement Project – Area E Background: A Streets and Utilities Improvement Program (Program) was created in response to petitioned opposition to the 2007-2008 Street and Utility Improvement Project. Details of the Program were largely developed by a Task Force group during 2007, with much input by residents, City Staff, and consultants, and ultimately adopted by the City Council on October 22, 2007 (Res. 7176). The adopted Program includes design standards, a financing plan, a prioritization/implementation (staging) plan, and a communication plan for implementing reconstruction of approximately 26 miles of City-owned streets and associated utilities over a 9-year period (2009-2018), with an estimated program cost of $28 million. The Program was accelerated with a combined Area B/C project in 2010 and a potential future combined project for Area G/H in 2014. Other aspects relating to the Program were subsequently adopted, including the following: • Streets and Utilities Committee (Res. 7223) • Stormwater Infiltration Program (SIP) (Res. 7319) • Non-Conforming Driveways (Res. 7338) • Private Improvement Program (PIP) (Res. 7415) The first three of the nine project areas (A-C) have been constructed and the fourth area (D) is currently under construction. These areas comprise 11.4 miles of the 25.9 total miles of streets included in the Program. The proposed Program map is attached for reference. Discussion: The next project area scheduled for construction is Area E. Area E is located between County Road H and H2, and between Silver Lake Road and Long Lake Road. This area is primarily single-family housing, but there are some townhouse developments along County Road H2. Woodcrest Park is also located in this area and there is some undeveloped land north of the park. Area E contains 4.0 miles of streets. An aerial map of Area E is also attached for reference. Public Works staff has been discussing with Bonestroo the scope of work, schedule, and fee for Area E. Bonestroo has performed all the engineering for the design, bid, and construction phases of the Program to date. Given the time needed to design the project, prepare plans and specifications, and to bid the project for construction next year, staff is recommending that we begin this process now. A proposed schedule for the project is attached The first activity that needs to occur for project development is a topographic survey. This work entails land surveyors collecting in-field data and preparing a base drawing for use in design and engineering. This base map will be the backdrop for which the plans are drafted. Although Public Works staff is still evaluating and negotiating Bonestroo’s overall fee proposal for Area E, staff recommends moving ahead with the topographic survey portion of the proposal to stay on course with the critical path of the project schedule. Res. 7818, Auth. Bonestroo to Perform Topo. Surveying for the Design Phase for Area E Page 2 Bonestroo’s fee for topographic surveying is on an hourly basis plus reimbursable expenses not to exceed $29,000. This same compensation structure was developed for Area B/C and D. Staff anticipates that the Council will consider authorizing engineering services for the rest of the design phase for Area E at their August 22, 2011 meeting. Funding for this work has been budgeted for under TIF District #3 (Acct. 430-4650-7050) for $625,456. Recommendation: Staff recommends that the City Council consider adopting the attached resolution authorizing Bonestroo to perform topographic surveying activities for the design phase for Area E of the Street and Utility Improvement Program. Doing so will allow the project to stay on course for a 2012 construction season. Respectfully submitted, Nick DeBar - Public Works Director Attachments: Street and Utility Improvement Program Map Aerial Map for Area E Project Schedule for Area E Resolution 7818 Street and Utility Improvement Project - Area E DISCLAIMER: This map is neither a legally recorded map nor a survey and is not intended to be used as one. This map is a compilation of records, information and data located in various city, county, state and federal offices and other sources regarding the area shown, and is to be used for reference purposes only. SOURCES: Ramsey County (July 5, 2011), The Lawrence Group;July 5, 2011 for County parcel and property records data; July 2011 for commercial and residential data; April 2009 for color aerial imagery; All other sources click on Data Information button FIGURE 2 ITEM Authorize Design Phase Preliminary Survey Identify Non-Standard Items with Streets & Utilities Committee Neighborhood Meeting Preliminary List of Infiltration Features Stormwater Informational Meeting SIP Appeals due SIP Appeals Considered by Streets and Utilities Committee SIP Appeals Considered by City Council Rice Creek Watershed District (RCWD) Permit Application Assembly RCWD Permit Application Submitted RCWD Board Meeting Permit Receives Conditional Approval Approve Plans & Specifications Permits from other Agencies Open Bids Award Construction Contract Neighborhood Preconstruction Meeting Construction Begins Construction Substantially Complete PHASE DATE DESIGNAugust 8, 2011 Aug. 10 - Sept. 30, 2011 October 17, 2011 November 21, 2011 November 21, 2011 December 19, 2011 January 16, 2012 BIDDINGApril 9, 2012 April 2012 May 10, 2012 CONSTRUCTIONMay 29, 2012 Early June 2012 June 11, 2012 February 14, 2012 January 6, 2012 January 23, 2012 Jan. 24 - Feb. 13, 2012 Bonestroo File No. 435-XXXXX-0 Prepared by Bonestroo 7/29/2011 City of Mounds View Area E Street & Utility Improvement Project DRAFT Preliminary Project Schedule TBD March 28, 2012 RESOLUTION 7818 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AUTHORIZING BONESTROO TO PERFORM TOPOGRAPHIC SURVEYING FOR THE DESIGN PHASE OF THE 2010 STREET AND UTILITY IMPROVEMENT PROJECT – AREA E WHEREAS, on October 22, 2007 the City Council adopted Resolution 7176 establishing the Street and Utility Improvement Program (Program), which includes nine Street and Utility Improvement Project areas identified as Areas A through I totaling 25.9 miles of streets; and WHEREAS, Areas A through D have been constructed or are under construction and total 11.4 miles of the Program; and WHEREAS, Area E of the Program is the next project Area to be constructed and is programmed for a 2012 construction season; and WHEREAS, in cooperation with City staff, Bonestroo has provided a fee proposal for topographic surveying for Area E on an hourly basis plus reimbursable expenses not to exceed $29,000. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. Bonestroo is authorized to perform the topographic survey work for Area E of the Street and Utility Improvement Program. Compensation will be on an hourly basis with reimbursable expenses with a maximum fee amount of $29,000. 2. Payment for the above said work shall be paid for from Account 430-4650-7050. Adopted this 8th day of August, 2011. ____________________________________ Joe Flaherty, Mayor ATTEST: ____________________________________ James Ericson, City Administrator (SEAL) Item No: 7.A. Meeting Date: August 8, 2011 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Mark Beer, Finance Director Item Title/Subject: Introduction, and First Reading of Ordinance 862, an Ordinance Implementing a Franchise Fee on Xcel Energy Electric and Natural Gas Operations within the City of Mounds View Attached is an ordinance to receive an introduction and first reading. The second reading and adoption will be held at a Public Hearing on Monday, August 22, 2011. A notice of the Public Hearing will be published in the August 11, 2011 edition of the Sun Focus. This ordinance continues the agreement with Xcel Energy under which Xcel Energy will collect a franchise fee in the amount of 3.87% of Xcel’s electric and natural gas gross operating revenues for services within the City of Mounds View during the year 2012. Ordinances 517 and 518 passed on October 13, 1992 originally enacted the franchise agreement. It provides that the City may impose a franchise fee of not more than 4% of Xcel’s gross operating revenues at any time during the 20-year term of the franchise. The 20-year term runs from 1993 through December 21, 2012 and the franchise fee was first collected in 1993. It has been the practice to include a sunset provision in the ordinance that requires it to be re-enacted each year. The ordinance will be brought back to the City Council for second reading and adoption at the August 22, 2011 meeting. It will then be published in the Sun Focus and take effect as provided in the ordinance. Staff would request that a summary ordinance be published with the complete ordinance available on-line and at City Hall. Respectfully Submitted, Mark Beer ORDINANCE NO. 862 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE IMPLEMENTING A FRANCHISE FEE ON XCEL ENERGY ELECTRIC AND NATURAL GAS OPERATIONS WITHIN THE CITY OF MOUNDS VIEW THE CITY OF MOUNDS VIEW ORDAINS: SECTION 1. The City of Mounds View Municipal Code Appendix D is hereby amended to include reference to the following Special Ordinance. Subdivision 1. Purpose. The Mounds View City Council has determined that it is in the best interest of the City to impose a franchise fee on those public utility companies that provide natural gas and electric services within the City of Mounds View. a. Pursuant to City Ordinance No. 517 and Ordinance No. 518, which are the Franchise Agreements (“Franchise Agreements”) between the City of Mounds View (the “City”) and Xcel Energy (formerly Northern States Power Company), a franchise fee of not more than four (4.0) percent of Xcel Energy’s gross operating revenues may be imposed by the City at any time during the 20 year term of the Franchise. The franchise fee is paid as full compensation for the rights to transmit and furnish electric energy for light, heat, power and import, transport, sell and distribute natural gas for heating, illuminating and other purposes as outlined in Section 2 of Ordinance Nos. 517 and 518. Subd. 2. Franchise Fee Statement. A franchise fee is hereby imposed on Xcel Energy under its electric and natural gas Franchise Agreements in the amount of three and eighty-seven one hundredths of a percent (3.87%) of Xcel Energy’s gross revenues, as defined in Section 4.2 of the Franchise Agreements, commencing with Xcel Energy’s January 2012 billing month. Subd. 3. Payment. The said franchise fee shall be payable to the City in accordance with the terms set forth in Section 4 of the Franchise Agreements. Subd. 4. Surcharge. The City recognizes that the Minnesota Public Utilities Commission requires each said utility company to add to its effective rates for the utility service on which the public utility gross earnings fee is imposed, a surcharge to reimburse such utility company for the cost of the fee. Subd. 5. Proof of Company Gross Revenues. Xcel Energy shall make each payment when due and shall monthly furnish a complete and correct statement of gross revenues for said month. Xcel Energy shall permit the City and its designated representative free access to the company’s records for the purpose of verifying such statements. Subd. 6. Enforcement. Any dispute, including enforcement of a default regarding this ordinance will be resolved in accordance with the Franchise Agreements. Subd. 7. Effective Date of Franchise Fee. Notwithstanding the effective date of this ordinance and notwithstanding any contrary provisions in Section 4 of the Franchise Agreements, the effective date of the fee collected under Subdivision 2 of this ordinance is the later of ten (10) days after the publication and after the sending of written notice enclosing a copy of this adopted ordinance upon Xcel Energy by certified mail. Subd. 8. Sunset Clause. This ordinance shall automatically sunset on December 31, 2012. SECTION 2. This ordinance takes effect as provided herein. Read by the City Council of the City of Mounds View this 8th day of August, 2011. Read and passed by the City Council of the city of Mounds View this 22nd day of August, 2011. Publication Date: _________________ _____________________________________ Joe Flaherty, Mayor ATTEST: _____________________________________ Jim Ericson, City Administrator (SEAL) ORDINANCE SUMMARY ORDINANCE NO. 862 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE IMPLEMENTING A FRANCHISE FEE ON XCEL ENERGY ELECTRIC AND NATURAL GAS OPERATIONS WITHIN THE CITY OF MOUNDS On August 22, 2011, the Mounds View City Council adopted an ordinance which implements a franchise fee on Xcel Energy electric and natural gas operations within the City of Mounds View for the year 2012. A copy of Ordinance 862 is on file and available for public viewing at the office of the Clerk-Administrator. The ordinance is also posted in its entirety on the City’s website, located at www.ci.mounds-view.mn.us. __________________________________ Jim Ericson, City Administrator Item No: 7.B. Meeting Date: August 8, 2011 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Mark Beer, Finance Director Item Title/Subject: First Reading and Introduction of Ordinance 863, an Ordinance Implementing a Franchise Fee on Center Point Energy Natural Gas Operations within the City of Mounds View Attached is an ordinance to receive an introduction and first reading. The second reading and adoption will be held at a Public Hearing on Monday, August 22, 2011. A notice of the Public Hearing will be published in the August 12, 2010 edition of the Sun Focus. This ordinance continues the agreement with Center Point Energy under which Center Point Energy will collect a franchise fee in the amount of 3.87% of Center Point’s natural gas gross operating revenues for services within the City of Mounds View during the year 2012. Ordinance 625 passed on June 28, 1999 originally enacted the franchise agreement. It provides that the City may impose a franchise fee of not more than 4% of Center Point’s gross operating revenues at any time through July 1, 2019. The franchise fee was first collected in 2001. It has been the practice to include a sunset provision in the ordinance requiring it to be re-enacted each year. Franchise fees collected under this agreement are minimal due to Center Point Energy’s small customer base within the City of Mounds View. The ordinance will be brought back to the City Council for second reading and adoption at the August 22, 2011 meeting. It will be published in the Sun Focus and take effect as provided in the ordinance after publication. Staff would request that a summary ordinance be published with the complete ordinance available on-line and at City Hall. Respectfully Submitted, Mark Beer ORDINANCE NO. 863 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE IMPLEMENTING A FRANCHISE FEE ON CENTER POINT ENERGY NATURAL GAS OPERATIONS WITHIN THE CITY OF MOUNDS VIEW THE CITY OF MOUNDS VIEW ORDAINS: SECTION 1. The City of Mounds View Municipal Code Appendix D is hereby amended to include reference to the following Special Ordinance. Subdivision 1. Purpose. The Mounds View City Council has determined that it is in the best interest of the City to impose a franchise fee on those public utility companies that provide natural gas and electric services within the City of Mounds View. a. Pursuant to City Ordinance No. 625, a Franchise Agreement between the City and Center Point Energy (formerly Reliant, formerly Minnegasco), the City has the right to impose a franchise fee of not more than four (4) percent on Minnegasco in amount and fee designs as set forth in Section 4.1 of the Minnegasco Franchise. Subd. 2. Franchise Fee Statement. A franchise fee is hereby imposed on Center Point Energy under its natural gas Franchise Agreements in the amount of three and eighty-seven one hundredths of a percent (3.87%) of Center Point Energy’s gross revenues, as defined in Section 4.1 of the Franchise Agreements commencing with Center Point Energy’s January 2012 billing month. Subd. 3. Payment. The said franchise fee shall be payable to the City in accordance with the terms set forth in Section 4.4 of the Franchise. Subd. 4. Surcharge. The City recognizes that the Minnesota Public Utilities Commission requires each said utility company to add to its effective rates for the utility service on which the public utility gross earnings fee is imposed, a surcharge to reimburse such utility company for the cost of the fee. Subd. 5. Proof of Company Gross Revenues. Center Point Energy shall make each payment when due and shall quarterly furnish a complete and correct statement of gross revenues for said quarter. Center Point Energy shall permit the City and its designated representative free access to the company’s records for the purpose of verifying such statements. Subd. 6. Enforcement. Any dispute, including enforcement of a default regarding this ordinance will be resolved in accordance with the Franchise Agreement. Subd. 7. Effective Date of Franchise Fee. Notwithstanding the effective date of this ordinance and notwithstanding any contrary provisions in Section 4 of the Franchise, the effective date of the fee collected under Subdivision 2 of this ordinance is the later of ten (10) days after the publication and after the sending of written notice enclosing a copy of this adopted ordinance upon Center Point Energy by certified mail. Subd. 8. Sunset Clause. This ordinance shall automatically sunset on December 31, 2012. SECTION 2. This ordinance takes effect as provided herein. Read by the City Council of the City of Mounds View this 8th day of August, 2011. Read and passed by the City Council of the city of Mounds View this 22nd day of August, 2011. Publication Date: _________________ _____________________________________ Joe Flaherty, Mayor ATTEST: _____________________________________ Jim Ericson, City Clerk-Administrator (SEAL) ORDINANCE SUMMARY ORDINANCE NO. 863 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE IMPLEMENTING A FRANCHISE FEE ON CENTER POINT ENERGY NATURAL GAS OPERATIONS WITHIN THE CITY OF MOUNDS VIEW On August 22, 2011, the Mounds View City Council adopted an ordinance which implements a franchise fee on Center Point Energy natural gas operations within the City of Mounds View for the year 2012. A copy of Ordinance 863 is on file and available for public viewing at the office of the Clerk-Administrator. The ordinance is also posted in its entirety on the City’s website, located at www.ci.mounds-view.mn.us. __________________________________ Jim Ericson, City Clerk-Administrator Corrections/Revisions made by Councilmembers Stigney, Muller and Gunn. City Administrator Ericson. PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1 CITY OF MOUNDS VIEW 2 RAMSEY COUNTY, MINNESOTA 3 4 Regular Meeting 5 June 27, 2011 6 Mounds View City Hall 7 2401 Highway 10, Mounds View, MN 55112 8 7:01 P.M. 9 10 11 1. MEETING IS CALLED TO ORDER 12 13 2. PLEDGE OF ALLEGIANCE 14 15 3. ROLL CALL: Flaherty, Stigney, Hull, Gunn. 16 17 NOT PRESENT: Mueller. 18 19 4. APPROVAL OF AGENDA 20 A. Monday, June 27, 2011, City Council Agenda. 21 22 MOTION/SECOND: Gunn/Hull. To Approve the Monday, June 27, 2011, agenda as presented. 23 24 Ayes – 4 Nays – 0 Motion carried. 25 26 5. PUBLIC INPUT 27 28 Ray Ramirez, 5273 Irondale Road, expressed concern about a neighborhood dog. He encouraged 29 the Council to visit his home to listen to the barking dog. Mr. Ramirez stated he has spoken with 30 the pet owner and has had no luck. 31 32 Mayor Flaherty suggested the pet owner’s address be passed along to Public Works Director 33 DeBar which will then be passed along to the Chief of Police. Police Chief Kinney could then 34 speak with the pet owner. 35 36 Reverend Alexander Collins, Redeemed Life Church, inquired about renting the Community 37 Center on Sundays for church services. He sent a letter to the City with his request and further 38 introduced himself and the associate pastor from his Church. 39 40 6. SPECIAL ORDER OF BUSINESS 41 42 None. 43 44 7. COUNCIL BUSINESS 45 Mounds View City Council June 27, 2011 Regular Meeting Page 2 A. Continued Public Hearing, Resolution 7784, a Resolution to Consider an On-1 Sale Intoxicating Liquor License Renewal for Moe’s located at 2400 County 2 Highway 10. 3 4 Acting City Administrator Beer stated this was a continued public hearing from the June 13th 5 Council meeting. He explained the issue at hand was the outstanding payment of property taxes. 6 The recommendation was to continue the public hearing and take public comment. 7 8 Mayor Flaherty continued the public hearing. 9 10 Jeff Moritko, owner of Moe’s at 2400 County Highway 10, reviewed the current financial 11 position of his restaurant. He explained he had been working with a bank to refinance over the 12 past six or seven months. The paperwork has been finalized and the closing date was set. 13 14 Mike McGrath, attorney for Moe’s, explained that US Bank commenced foreclosure proceedings 15 on Moe’s. These proceedings including the business, structure and outstanding property taxes. 16 Mr. McGrath indicated the foreclosure concerns have been resolved with US Bank and the 17 redemption period has been extended to allow for a closing, which will occur no later than July 18 31st. He understood the property taxes had to be paid, and requested the Council approve the 19 liquor license with taxes being paid no later than July 31st. Mr. McGrath indicated the license 20 could be revoked if all property taxes were not paid in full by said date. 21 22 Mr. McGrath explained that Moe’s has sought an alternative funding source to finance the 23 property tax expense. He stated this would be an extremely expensive alternative, but Moe’s 24 would proceed if the Council would not allow for the other option. 25 26 Hearing no additional public input, Mayor Flaherty closed the public hearing at 7:19 p.m. 27 28 Council Member Stigney asked if any payments have been made on the delinquent property 29 taxes. Mr. Moritko stated no payments have been made as the property has been in the process 30 of foreclosure. 31 32 Mayor Flaherty questioned if Mr. Moritko was on the State’s “no buy” list. Mr. Moritko 33 indicated he was not on that list. Acting City Administrator Beer explained this only occurred if 34 alcohol taxes were not being paid and Mr. Moritko was current with these taxes. 35 36 Mayor Flaherty stated this was a tough position for the Council as Moe’s has had several issues 37 over the past several years. Mr. McGrath apologized for the situation and further explained that 38 the economic downturn has made the banking climate extremely difficult. He stated that the 39 refinancing took a great deal more time than first anticipated because of this downturn. Mr. 40 Moritko indicated he has worked diligently with US Bank to work through the foreclosure 41 proceedings and redemption period. He stated he has fought to resolve the financial situation and 42 was looking to make a long-term commitment to the City of Mounds View. 43 44 Council Member Stigney questioned if the liquor license fees had been paid. Acting City 45 Mounds View City Council June 27, 2011 Regular Meeting Page 3 Administrator Beer noted that all application fees had been paid in full along with all utilities. 1 2 Council Member Stigney questioned if the City Attorney has any concerns with proceeding as the 3 applicant has requested. Assistant City Attorney Sonsalla indicated the Council could do a 4 conditional approval with a revocation hearing at a future meeting. However, she felt the taxes 5 would be paid by the end of July or the business would be foreclosed. 6 7 MOTION/SECOND: Gunn/Stigney. To Waive the Reading and Adopt Resolution 7784, a 8 Resolution to Consider an On-Sale Intoxicating Liquor License Renewal for Moe’s located at 9 2400 County Highway 10 subject to the property taxes being paid in full on or before July 31st. 10 11 Council Member Hull stated he supported the Resolution and did not want to see Moe’s 50 12 employees out of work. He indicated the Council was working with this business to keep it 13 operating in the community. 14 15 Ayes – 4 Nays – 0 Motion carried. 16 17 B. Resolution 7801, Authorizing the Purchase of a Handheld GPS System from 18 Frontier Precision, Inc. 19 20 Public Works Director DeBar stated a core responsibility of the Engineering Division was to 21 manage maps of the City’s infrastructure. This infrastructure dealt with the City’s 45 miles of 22 water pipelines, sewer lines, sidewalks, signs, parkland, athletic facilities, etc. The collection of 23 this data was tracked through the Engineering Division in a pdf format which was then put into 24 the City’s GIS mapping software. He estimated the life of this piece of equipment to be 10 25 years. 26 27 Public Works Director DeBar noted Staff was working on creating a single mapping document 28 for all of this information as a comprehensive tool to evaluate the City’s systems. This would 29 assist with reducing maintenance expenses in the future, along with reducing Staff time spent on 30 updating the City’s baseline mapping. Several different GPS units were reviewed by Staff and he 31 requested the Council approve the purchase of a handheld GPS system from Frontier Precision of 32 Maple Grove for $9,908.46, to assist with the GIS base mapping of the City. He explained he 33 had budgeted $10,000 for this piece of equipment from the Water Enterprise Fund. 34 35 Council Member Hull questioned if this piece of equipment would reduce Staff time and 36 consulting fees. Public Works Director DeBar stated this was the case as the piece of equipment 37 would eliminate the need for consultants to complete the mandated mapping. Staff could now 38 complete the work in-house. 39 40 MOTION/SECOND: Stigney/Hull. To Waive the Reading and Adopt Resolution 7801, 41 Authorizing the Purchase of a Handheld GPS System from Frontier Precision, Inc. 42 43 Ayes – 4 Nays – 0 Motion carried. 44 45 Mounds View City Council June 27, 2011 Regular Meeting Page 4 C. Resolution 7802, Awarding a Construction Contract to Rosenquist 1 Construction Inc. for the 2011 Reroofing of City Hall and Well House No. 5 2 & 6 Project. 3 4 Public Works Director DeBar recommended the Council proceed with the reroofing of City Hall 5 and Well House Nos. 5 and 6. The new City Hall roof was a 25 year roof. He stated the Council 6 approved bidding documents on May 23rd. Staff has since requested bids from qualified vendors 7 through a public bidding process. The City received 10 bids with the low bidder being 8 Rosenquist Construction Inc. for $183,800. Staff recommended the Council approve the 9 reroofing project as presented with a 10% contingency for a total expense not to exceed 10 $202,200. He reviewed how the project would be funded stating the City originally budgeted 11 $240,000 for the project. The project could begin on July 1st and would be completed by 12 September. 13 14 Council Member Stigney requested information on the UP1 and UP2 abbreviations. Public 15 Works Director DeBar further defined these terms for the Council stating this was Unit Price 1 16 and Unit Price 2 within the bid documents. 17 18 Council Member Stigney questioned if the roofing material was of the same quality within each 19 submitted bid. Public Works Director DeBar stated the materials were the same with the same 20 warranty. 21 22 Council Member Stigney asked who provided the warranty on the roof. Public Works Director 23 DeBar indicated the manufacturer provided a warranty along with the contractor. 24 25 Mayor Flaherty requested further warranty information from Staff. He clarified that the entire 26 City Hall was not being reroofed. Public Works Director DeBar reviewed the areas of City Hall 27 that would be reroofed. 28 29 Mayor Flaherty stated the new roof was much needed as there had been water seeping into City 30 Hall during heavy rain falls. 31 32 MOTION/SECOND: Gunn/Hull. To Waive the Reading and Adopt Resolution 7802, Awarding 33 a Construction Contract to Rosenquist Construction Inc. for the 2011 Reroofing of City Hall and 34 Well House No. 5 & 6 Project. 35 36 Ayes – 4 Nays – 0 Motion carried. 37 38 D. Resolution 7806, Approving Bidding Documents and Authorizing 39 Advertisement for Bids to Demolish and Reconstruct the Lambert Park 40 Building. 41 42 Public Works Director DeBar stated Lambert Park was originally built in the late 1970’s. The 43 building was originally built for storage and was converted to a warming house in 1987 when a 44 heater was added. The Park Commission met with the Council jointly to discuss the replacement 45 Mounds View City Council June 27, 2011 Regular Meeting Page 5 of this building last November. At that time, the Council recommended the Commission move 1 forward with new building plans. He noted the building replacement will be fully funded by 2 Park Dedication funds. 3 4 Public Works Director DeBar explained the architectural firm hired in May, TKDA, prepared 5 bidding documents. He noted the park building was brick and mortar design with the picnic 6 pavilion area doubled in size. Staff further reviewed the building layout and design plans with 7 the Council, noting the building would be similar to the Groveland Park building. He then 8 requested the Council approve the bidding documents and authorize advertisement for bids to 9 demolish and reconstruct the Lambert Park building. 10 11 Council Member Gunn asked if the building would be handicap accessible. Public Works 12 Director DeBar stated the building would be handicap accessible. 13 14 Council Member Stigney did not understand the increased expenses proposed for the park 15 building. Public Works Director DeBar noted the cost estimates were provided by the architect 16 and final expenses would remain unknown until the project was sent out for bid. He further 17 explained how the architect estimated expenses in comparison to the Groveland Park building 18 that was completed by the City in 2006. 19 20 Council Member Stigney questioned the life expectancy of the proposed roof for the park 21 building. Public Works Director DeBar stated the upgraded roofing material would last 30-40 22 years. 23 24 Council Member Stigney requested information on the roof performance for the buildings at 25 Hillview and Groveland Parks. Public Works Director DeBar stated the Hillview building has 26 had roofing problems and the shingle manufacturer was now out of business. The building was 27 set for replacement in the next year or two. 28 29 City Administrator Ericson arrived at 8:20 p.m. 30 31 Council Member Stigney requested further information from Staff as to the additional roofing 32 expenses and number of squares on the park building roof. 33 34 Council Member Stigney asked if the Park Commission was aware of the increase for the 35 Lambert Park building. Public Works Director DeBar stated the Park Commission had approved 36 of the increased expense. He stated the new buildings were highly utilized and the Park 37 Commission felt the increased amenities would increase the rental of the new facility. 38 39 Mayor Flaherty questioned the balance of the Park Dedication Fund as the City had only 40 budgeted $260,000 for this building. Finance Director Beer stated the fund had approximately 41 $900,000. 42 43 Mayor Flaherty stated he would like to see the expense closer to the first projections. He 44 indicated the 30% price increase was a surprise and questioned if it was necessary for the 45 Mounds View City Council June 27, 2011 Regular Meeting Page 6 building to pursue a premium shingle. 1 2 Mayor Flaherty asked if it was necessary to have windows within the exterior doors. This was 3 another $1,000 expense. He suggested the park buildings remain uniform throughout the 4 community. 5 6 Council Member Gunn felt the upgrades would greatly benefit the neighborhoods near this park 7 by providing an enhanced facility. She did not feel it was realistic for the Council to expect the 8 pricing to come in at the same amount as the Groveland Park building completed in 2006. 9 10 Mayor Flaherty suggested several of the bidding items be add-ons to assist in reducing the 11 buildings overall expense. He cautioned the Council to be wise with the Park Dedication funds 12 as the City would not be receiving a great deal of funds in the future. Public Works Director 13 DeBar reiterated that the costs were merely an estimate and after bids were received actual costs 14 would be known. 15 16 Mayor Flaherty requested bid alternatives be set within the bidding documents for the 17 enlargement of the picnic pavilion area, the premium asphalt shingles, and the blade resistant 18 rubber flooring. 19 20 Council Member Stigney felt additional items could be added. 21 22 Council Member Gunn suggested the furniture and fixture expense of $16,000 be taken out of the 23 bidding process and that this be completed under a separate purchase after the building was 24 constructed. The Council was in agreement. 25 26 Finance Director Beer questioned what electrical improvements were needed at the site. Public 27 Works Director DeBar noted the park building needed 300 amp service. He stated additional 28 lights could be added to the parking lot for safety. 29 30 Mayor Flaherty requested further information from Staff on why 300 amp service was necessary 31 at Lambert Park. Public Works Director DeBar noted he would review this further to see what 32 upgrades were proposed and have this as an alternate within the bid. 33 34 MOTION/SECOND: Gunn/Hull. To Waive the Reading and Adopt Resolution 7806, 35 Approving Bidding Documents and Authorizing Advertisement for Bids to Demolish and 36 Reconstruct the Lambert Park Building with designated items being pulled out for an alternative 37 bidding process. 38 39 Ayes – 4 Nays – 0 Motion carried. 40 41 E. Resolution 7803, Adopting a Special Assessment for Levy for Private 42 Improvements in Area D of the Street and Utility Improvement Program. 43 44 Finance Director Beer indicated several residents have requested private utility replacements of 45 Mounds View City Council June 27, 2011 Regular Meeting Page 7 sewer stubs in Area D coinciding with the street and utility improvement program. These 1 improvements were agreed to by each resident and there was no need for a public hearing. He 2 recommended these expenses be paid in 30 days without penalty or that the amounts be assessed 3 for five years to each resident. 4 5 MOTION/SECOND: Flaherty/Stigney. To Waive the Reading and Adopt Resolution 7803, 6 Adopting a Special Assessment for Levy for Private Improvements in Area D of the Street and 7 Utility Improvement Program. 8 9 Ayes – 4 Nays – 0 Motion carried. 10 11 11. REPORTS 12 13 B. Reports of Staff. 14 15 City Administrator Ericson stated he had a lease proposal for the Community Center from 16 Redeemed Life Church in Mounds View. The congregation was currently meeting at Sunrise 17 Methodist Church. A previous request was made to lease space at $5.00 per square foot at the 18 Community Center. The Council was looking to get $10.00 per square foot for the space. A new 19 proposal was before the Council from Redeemed Life Church for $10.00 per square foot. He 20 requested the Council consider if the proposed use was consistent with uses associated with a 21 governmental building. He asked that the Council consider the new lease and provide Staff with 22 feedback. 23 24 Reverend Alexander Collins, Redeemed Life Church, stated his congregation has been meeting at 25 Sunrise Methodist Church for the past four years with 40-50 regular attendees. He indicated the 26 new space would provide extra space for children ministries and allow the congregation to meet 27 at 10:30 a.m. Reverend Collins explained the church staff works outside of the church full time 28 and are unpaid by the church. He noted all other expenses of the church are covered through 29 tithes. 30 31 Mayor Flaherty questioned if Redeemed Life Church was charged rent to use Sunrise Methodist 32 Church. Reverend Collins explained his congregation was not charged rent but made a cost 33 sharing donation to the Methodist Church to assist with expenses. He stated the space at Sunrise 34 Methodist has suited his congregation well, but the new space would allow his attendees a new 35 space that could be branded Redeemed Life Church, better meeting the needs of his multi-36 cultural congregation. 37 38 Council Member Gunn requested further information on the New Horizons Resource Group. 39 Reverend Collins reviewed the plans for this group stating it would assist in personal 40 development by providing classes and job search opportunities. He noted he would use his 41 personal skills and abilities through this non-profit initiative. 42 43 Mounds View City Council June 27, 2011 Regular Meeting Page 8 Council Member Hull asked if the congregation could receive grants for this initiative. Reverend 1 Collins stated funding was available for the New Horizons Resource Group as it was non-faith 2 based group. This would provide new job opportunities to the community. 3 4 Mayor Flaherty questioned the “feel” of a Redeemed Life Church service. Reverend Collins 5 reviewed the flow of his Sunday morning services stating the Vice President of Liberia recently 6 visited. He noted his focus was preaching the Word of God to his multi-cultural congregation. 7 8 Mayor Flaherty stated the Council would have to consider if this use fits with the public’s 9 purpose at the Community Center. The idea of separation of church and state was a concern for 10 him as this was a government building. He noted he would investigate this further before making 11 a decision. 12 13 Reverend Collins indicated his congregation would impact the community through its service to 14 the residents in Mounds View. He added that Horizon Church was currently using this space. 15 16 Mayor Flaherty thanked Reverend Collins for being present this evening to address questions 17 from the Council. He suggested the Council discuss this item further at the July 5th work session. 18 19 F. Resolution 7805, Approving Revisions to Section 4 the City’s Personnel 20 Manual Pertaining to “Separations.” 21 22 City Administrator Ericson reviewed revisions to Section 4 of the City’s Personnel Manual with 23 regard to Separations. The City Attorney’s office, Kennedy and Graven, provided feedback and 24 recommended revisions to the manual. The revised document was before the Council for 25 comment this evening. Staff provided a summary of the revisions. 26 27 Council Member Stigney questioned if the City’s personnel manual had been reviewed with the 28 League of Minnesota Cities model policy. City Administrator Ericson stated he was not certain 29 but stated the language was modeled after the policy. Assistant City Attorney Sonsalla was 30 aware of the League’s policy and stated this information would have been taken into 31 consideration with the revisions. 32 33 Mayor Flaherty asked if the City had to make payment to discharged employees within 24 hours 34 of termination and if it was wise to set such a policy. Finance Director Beer stated this was 35 required by law. 36 37 Council Member Stigney requested further information on the sentence discussing “from the 38 armed services.” Council Member Gunn stated this was a Federal mandate explaining the City 39 had to have very good reasoning to lay off a staff member in the armed services. Mayor Flaherty 40 felt this language was confusing. City Administrator Ericson clarified that a job change was not 41 to be construed as a layoff. He noted he would request further clarification on this language from 42 the City Attorney. 43 44 Mayor Flaherty reviewed the order of layoffs with regard to staff. He felt the manual read like a 45 Mounds View City Council June 27, 2011 Regular Meeting Page 9 union contract with the layoff criteria. City Administrator Ericson clarified the differences 1 between the need for layoffs versus the need for disciplinary action as it applies to staff. He 2 indicated that if employees were not completing their work properly this would be very evident 3 through their performance evaluations and would be dealt with accordingly. 4 5 Mayor Flaherty suggested the reference to benefits for fallen fire department members refer to 6 Minnesota State Statute. City Administrator Ericson explained he would have the questions 7 from Council addressed further with the City Attorney and report back at a future meeting. Or, 8 the Council could approve the Resolution this evening if comfortable with the recommended 9 revisions. 10 11 Council Member Stigney stated he would like to further review the League of Minnesota Cities 12 model policy in conjunction with the City’s personnel manual. Assistant City Attorney Sonsalla 13 stated the League’s policy was more of a boilerplate or starting point for the personnel manual 14 whereas the City’s policy aligned with current personnel practices. 15 16 Mayor Flaherty requested staff provide the Council with the League’s model policy for further 17 review. 18 19 MOTION/SECOND: Gunn/Hull. To Postpone Resolution 7805, Approving Revisions to 20 Section 4 the City’s Personnel Manual Pertaining to “Separations” to the July 11th City Council 21 meeting with Staff providing additional information to Council by that date. 22 23 Ayes – 4 Nays – 0 Motion carried. 24 25 8. CONSENT AGENDA 26 27 Council Member Gunn asked to remove Item A from the Consent Agenda. 28 29 A. Resolution 7804, Approving Gasoline and Tobacco Business Licenses for 30 Mounds View BP located at 2155 Highway 10. 31 B. Set a Public Hearing for Monday, July 11, 2011 at 7:05 p.m. to Consider a 32 Conditional Use Permit Amendment for Bauer Welding, 2159 Mustang 33 Drive. 34 35 MOTION/SECOND: Hull/Flaherty. To Approve Consent Agenda Item 8B. 36 37 Ayes – 4 Nays – 0 Motion carried. 38 39 A. Resolution 7804, Approving Gasoline and Tobacco Business Licenses for 40 Mounds View BP located at 2155 Highway 10. 41 42 Council Member Gunn questioned if BP had to complete an environmental compliance check in 43 order to receive a gasoline and tobacco license from the City. City Administrator Ericson stated 44 a compliance check was not required. He added that he was not aware of any leaks on the site. 45 Mounds View City Council June 27, 2011 Regular Meeting Page 10 The MPCA would handle the environmental aspects of the business. 1 2 Mayor Flaherty stated he was pleased that the BP would be opening for business at this location. 3 4 MOTION/SECOND: Gunn/Hull. To Waive the Reading and Adopt Resolution 7804, 5 Approving Gasoline and Tobacco Business Licenses for Mounds View BP located at 2155 6 Highway 10. 7 8 Ayes – 4 Nays – 0 Motion carried. 9 10 9. JUST AND CORRECT CLAIMS 11 12 Finance Director Beer answered the Council's questions related to claims. 13 14 MOTION/SECOND: Gunn/Stigney. To Approve the Just and Correct Claims as presented. 15 16 Ayes – 4 Nays – 0 Motion carried. 17 18 10. APPROVAL OF MINUTES 19 20 None. 21 22 11. REPORTS 23 A. Reports of Mayor and Council. 24 25 Council Member Gunn noted she attended a celebration at Moe’s this past weekend and GB 26 Leighton was playing. 27 28 Mayor Flaherty stated Western Bank was having a customer appreciation picnic on Thursday, 29 July 14th from 11:30 a.m. to 1:00 p.m. He encouraged all to attend. 30 31 Mayor Flaherty reviewed the most recent foreclosure data with the Council stating the trend 32 looked positive as more homes were remaining occupied. He knew this was a slow process, but 33 was pleased to see the foreclosures slowing in the City of Mounds View. 34 35 Mayor Flaherty indicated the recent census information shows that Mounds View has 12,155 36 residents and 4,954 households. Each households has an average of 2.54 persons. 37 38 B. Reports of Staff. 39 40 City Administrator Ericson commented the City received $26,000 in funding to assist the City 41 with two recycling/cleanup events, while also providing postage for the Mounds View Matters. 42 He indicated the City held a spring clean up on May 7th and had a very high turnout at the event, 43 accepting electronics items for the first time. With the large number of items received, the City 44 Mounds View City Council June 27, 2011 Regular Meeting Page 11 would exceed this year’s recycling budget by $3,000. He questioned how the Council would like 1 to proceed, noting a budget amendment could be approved if agreed to by the Council. 2 3 Council Member Hull wished to continue with the fall cleanup, limit the number of free items in 4 the future, and consider a budget amendment to be approved at a future date as needed. 5 6 Council Member Gunn and Council Member Stigney agreed. 7 8 City Administrator Ericson noted several properties within the Area D Street and Utility 9 Improvement Project had setback issues with their driveways. The driveways in question have 10 been reviewed by the planning department and seven properties were of concern. He asked how 11 the Council would like to proceed and if the aprons should be replaced in compliance with City 12 Code. 13 14 Mayor Flaherty stated a very small number of properties were affected. However, any 15 encroachment on a neighboring property should be addressed. He felt that non-compliant issues 16 should be addressed in the future if the driveway were to be redone to become compliant with 17 current City setbacks. The Council agreed. 18 19 City Administrator Ericson reviewed the proposed discussion items for the July 5th work session 20 meeting. The Council then discussed additional funding available for Music in the Park or the 21 Festival in the Park. 22 23 Council Member Gunn suggested $2,000 be allotted to the Festival and $1,673 to Music in the 24 Park. 25 26 Council Member Stigney requested all the funds go to the Festival. 27 28 Council Member Hull and Mayor Flaherty agreed. 29 30 Council Member Gunn stated Sergeant Wolf with the Mounds View Police Department was 31 requesting better signage for house numbers on homes set back farther from the street. She 32 requested this be further discussed at a future work session meeting. City Administrator Ericson 33 stated Housing and Code Enforcement Officer Anderson and Building Official Osmonson were 34 working on this issue to assure numbers were posted on buildings or at the street. 35 36 Mayor Flaherty recommended an article be added to an upcoming Mounds View Matters and that 37 the importance of this issue be addressed on the City’s website. 38 39 City Administrator Ericson stated last week he attended the Ramsey County League of Local 40 Government meeting where he discussed Organized Collection. Two cities presently have 41 organized collection which provided for a very interesting conversation. The Council could 42 discuss this issue further at a future meeting if there was interest. 43 44 Mounds View City Council June 27, 2011 Regular Meeting Page 12 Public Works Director DeBar stated he received an email from Ramsey County’s Park and Rec 1 Department. Ramsey County has applied for a grant to complete trail sections in New Brighton 2 along Rice Creek and behind Irondale which would connect into the City’s trail system. He 3 indicated Ramsey County was seeking the City’s support for this grant opportunity. 4 5 MOTION/SECOND: Gunn/Hull. To Direct Staff to draft a Letter of Support to Ramsey County 6 for the new bike trails. 7 8 Ayes – 4 Nays – 0 Motion carried. 9 10 C. Reports of City Attorney. 11 12 Assistant City Attorney Sonsalla had nothing additional to report. 13 14 12. Next Council Work Session: TUESDAY, July 5, 2011, at 7:00 p.m. 15 Next Council Meeting: Monday, July 11, 2011, at 7:00 p.m. 16 17 13. ADJOURNMENT 18 19 The meeting was adjourned at 10:14 p.m. 20 21 Transcribed by: 22 23 Heidi Guenther 24 TimeSaver Off Site Secretarial, Inc. 25 Corrections/Revisions made by Councilmembers Stigney, Muller and Gunn. City Administrator Ericson and Assistant City Administrator Crane PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1 CITY OF MOUNDS VIEW 2 RAMSEY COUNTY, MINNESOTA 3 4 Regular Meeting 5 July 11, 2011 6 Mounds View City Hall 7 2401 Highway 10, Mounds View, MN 55112 8 7:02 P.M. 9 10 11 1. MEETING IS CALLED TO ORDER 12 13 2. PLEDGE OF ALLEGIANCE 14 15 3. ROLL CALL: Flaherty, Stigney, Hull, Mueller, Gunn. 16 17 NOT PRESENT: None. 18 19 4. APPROVAL OF AGENDA 20 A. Monday, July 11, 2011, City Council Agenda. 21 22 MOTION/SECOND: Mueller/Hull. To Approve the Monday, July 11, 2011, agenda as 23 presented. 24 25 Ayes – 5 Nays – 0 Motion carried. 26 27 5. PUBLIC INPUT 28 29 None. 30 31 6. SPECIAL ORDER OF BUSINESS 32 33 None. 34 35 7. COUNCIL BUSINESS 36 A. 7:05 p.m. Public Hearing, Resolution 7808, Approving a Conditional Use 37 Permit Amendment for Bauer Welding, 2159 Mustang Drive. 38 39 Planning Associate Heller explained that Doug Bauer, owner of Bauer Welding & Metal 40 Fabrication was requesting approval of an amendment to an existing conditional use permit 41 (CUP). In August of 2004, a conditional use permit was approved to allow outdoor storage for 42 this property. The applicant constructed a 50’ x 80’ paved area on the north side of the building. 43 One of the conditions of the CUP approval was that the gravel driveway leading from the 44 parking lot to the storage area be improved with a hard surface within three years. After three 45 Mounds View City Council July 11, 2011 Regular Meeting Page 2 years, the economy had slowed, and the owner requested an extension. Two two-year extensions 1 were granted by Staff. At this time, Mr. Bauer was requesting that th e condition requiring a 2 hard surface driveway be removed from his CUP. 3 4 Mayor Fl aherty opened the public hearing at 7:07 p.m. 5 6 Hearing no public input, Mayor Flaherty closed the public hearing at 7:07 p.m. 7 8 Mayor Flaherty noted he toured the Bauer Welding last Thursday and indicated this company 9 was a great addition to the City of Mounds View. He thanked Mr. Bauer for his fine facility and 10 did not object to the CUP amendment. 11 12 MOTION/SECOND: Flaherty/Mueller. To Waive the Reading and Adopt Resolution 7808, 13 Approving a Conditional Use Permit Amendment for Bauer Welding, 2159 Mustang Drive. 14 15 Council Member Gunn stated Bauer Welding was a great asset to the community and thanked 16 them for their many years of service to the City of Mounds View. 17 18 Mayor Flaherty encouraged Mr. Bauer to participate in Festival in the Park. 19 20 Ayes – 5 Nays – 0 Motion carried. 21 22 B. Resolution 7807, Approving the 2011 Mounds View Festival in the Park 23 Contract. 24 25 Assistant City Administrator Crane stated the Council was being asked to approve a contract 26 between the non-profit Festival in the Park organization and the City of Mounds View. She 27 noted the only change from last year’s contract was the Festivals date. Staff recommends 28 approval of the contract as submitted. 29 30 Council Member Stigney questioned if the contribution from Twin Cities Gateway CVB off set 31 the expenses needed from the City. City Administrator Ericson explained those funds were 32 restricted and had to be used for advertising and signage. The expenses from the City were to 33 pay for public works and police services for the event. 34 35 Mayor Flaherty asked how plans were coming along for the Festival. Assistant City 36 Administrator Crane noted the layout of the park would be slightly altered due to the water tower 37 rehabilitation but all events would take place as planned. The parade was changed to be held in 38 the morning instead of the afternoon. 39 40 MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 7807, 41 Approving the Execution of the 2011 Mounds View Festival in the Park Contract. 42 43 Ayes – 5 Nays – 0 Motion carried. 44 45 Mounds View City Council July 11, 2011 Regular Meeting Page 3 C. Resolution 7809, Approving a Revised Position Description and Authorizing 1 the Advertisement for Rehiring a Public Works Maintenance Worker in the 2 Sanitary Sewer Division. 3 4 Assistant City Administrator Crane stated the City recently received a resignation letter from 5 Nate Behlen, from the public works sanitary sewer division and his last day of work was July 6 13th. Staff reviewed the importance of this position and recommends that it be refilled. For this 7 reason, Staff is recommending the Council revise the position description and authorize the 8 advertisement for rehiring a public works maintenance work in the sanitary sewer division. If 9 authorized, Staff would advertise for the position with applications due on July 29th. 10 11 Council Member Stigney questioned if the public works employee was cross trained to assist 12 with other public works tasks. Public Works Director DeBar stated a line item was added to 13 assure that the new hire would assist with snow removal, sewer backups, tree removals, potholes, 14 etc. He noted the City would be seeking a candidate with a certain level of expertise in the 15 sanitary sewer area. 16 17 Council Member Stigney encouraged staff to add another line item to insure that this employee 18 would be properly cross trained for the public works department. Public Works Director DeBar 19 noted he could add another line item stating this candidate shall complete other duties as 20 assigned by the Public Works Supervisor. He then reviewed the language included in the union 21 contract stating the person would need certain skills and abilities prior to advancing. 22 23 Council Member Mueller requested language be added to the primary objective stating this 24 person will be cross trained in all public works maintenance divisions. The Council agreed with 25 this suggestion. 26 27 Mayor Flaherty questioned how the City would cover the needed work in the sanitary sewer 28 service division over the next two months, while filling this position. Public Works Supervisor 29 Peterson indicated a seasonal worker has been assisting with the work. 30 31 MOTION/SECOND: Gunn/Hull. To Waive the Reading and Adopt Resolution 7809, 32 Approving a Revised Position Description and Authorizing the Advertisement for Rehiring a 33 Public Works Maintenance Worker in the Sanitary Sewer Division, as revised. 34 35 Council Member Stigney requested the language be clarified with regard to purchasing as 36 directed by the Public Works Supervisor. 37 38 Mayor Flaherty suggested the resolution read “Hiring” for the position and not “Rehiring”. The 39 Council was in agreement with this correction. 40 41 Council Member Mueller thanked Nate Bahlen for his dedicated service to the City of Mounds 42 View over the past six years and wished him well. 43 44 Ayes – 5 Nays – 0 Motion carried. 45 Mounds View City Council July 11, 2011 Regular Meeting Page 4 1 D. Resolution 7810, Approving Trade-In Program for the Skid Steers. 2 3 Public Works Supervisor Peterson reviewed the trade-in program details with the Council noting 4 the City has been participating in this program for the past 12 years. He noted the City could 5 purchase a new skid loader each year for a fraction of the price of a unit. Public Works 6 Supervisor Peterson indicated the Units #136 and #130 were both due for trade this year. He 7 indicated $7,300 was allocated in the 2011 budget for the two units and $8,329.56 was needed. 8 Staff recommends the Council approve the trade-in of both units. 9 10 Council Member Mueller questioned if the skid steers were used for snow removal in the winter. 11 Public Works Supervisor Peterson indicated these units were used for snow removal on City 12 sidewalks and trails. 13 14 Mayor Flaherty asked the age of Unit #136. Public Works Supervisor Peterson stated that unit 15 was from 2009 and Unit #130 was from 2010. 16 17 Mayor Flaherty questioned if the City should be looking into keeping the skid steer units versus 18 continually trading in the units. He understood there were maintenance expenses on these units 19 but felt the City could save money in the long run by owning the units. Public Works Supervisor 20 Peterson stated the City uses the skid steers a great deal and all repairs were covered under 21 warranty and have not been an expense of the City. He indicated the program was a cost savings 22 measure for the City. 23 24 Council Member Mueller commented she worked for a private contractor in the past and with the 25 long term maintenance costs needed on these units, she felt the City was saving money in the 26 long run. She fully supported the program. 27 28 Council Member Stigney asked if both units would be traded in next year. Public Works 29 Supervisor Peterson stated the City could opt to trade in one or both units. He explained this 30 varied depending on if the program had buyers for the City’s units. 31 32 MOTION/SECOND: Mueller/Stigney. To Waive the Reading and Adopt Resolution 7810, 33 Approving Trade-In Program for the Skid Steers, Units #130 and #136. 34 35 Ayes – 5 Nays – 0 Motion carried. 36 37 E. Resolution 7811, Approving the Purchase of a Dump Truck. 38 39 Public Works Supervisor Peterson stated in 1996 the City purchased a Ford L-8000 Series Dump 40 Truck, Unit #133. This unit is used for snow removal, ice control, hauling debris and assisting 41 with asphalt paving. The City has replaced these units every 15 years which allows for the fleet 42 to handle routine maintenance repairs, but over the past five years this unit has incurred over 43 $11,000 in repairs. 44 45 Mounds View City Council July 11, 2011 Regular Meeting Page 5 Public Works Supervisor Peterson explained that given the age and increased maintenance 1 expenses on the unit, Staff is recommending the Council replace the unit with a similar unit. 2 Staff recommends a 2011 Freightliner Unit from I-State Truck Center with a plow from Aspen 3 Companies. He noted that the current dump truck would be traded in bringing the total expense 4 for the dump truck down to $128,000. The public works department budgeted $140,000 for this 5 purchase in 2011. 6 7 Council Member Stigney asked how many dump trucks the City had at this time. Public Works 8 Supervisor Peterson stated the City had three dump trucks, all were diesel and each had a plow. 9 10 MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 7811, 11 Approving the Purchase of a Dump Truck. 12 13 Ayes – 5 Nays – 0 Motion carried. 14 15 8. CONSENT AGENDA 16 17 None. 18 19 9. JUST AND CORRECT CLAIMS 20 21 Finance Director Beer answered the Council's questions related to claims. 22 23 MOTION/SECOND: Flaherty/Hull. To Approve the Just and Correct Claims as presented. 24 25 Ayes – 5 Nays – 0 Motion carried. 26 27 10. APPROVAL OF MINUTES 28 A. May 23, 2011, City Council Meeting Minutes. 29 30 Council Member Stigney requested a revision on Page 14, towards the bottom, to indicate he was 31 unhappy with the grievance but supported arbitration. He also requested Dave Olsen’s name be 32 spelled correctly on Page 15. 33 34 MOTION/SECOND: Gunn/Hull. To Approve the May 23, 2011, City Council meeting minutes 35 as corrected. 36 37 Ayes – 5 Nays – 0 Motion carried. 38 39 B. June 13, 2011, City Council Meeting Minutes. 40 41 MOTION/SECOND: Gunn/Hull. To Approve the June 13, 2011, City Council meeting minutes 42 as presented. 43 44 Ayes – 5 Nays – 0 Motion carried. 45 Mounds View City Council July 11, 2011 Regular Meeting Page 6 1 11. REPORTS 2 A. Reports of Mayor and Council. 3 4 Mayor Flaherty indicated the Five Cities Mayor meeting was held this afternoon at the New 5 Brighton City Hall. The main topic of interest was cost sharing activities. 6 7 Council Member Mueller stated the City of New Brighton would be holding a public hearing on 8 July 19th at 7:00 p.m. for an organization that was the looking to purchase the building on Old 9 Highway 8 and Highway 96. The proposed use would be transitional housing for newly released 10 inmates. 11 12 Mayor Flaherty read an email from Louise Fester directed to Public Works Director Nick DeBar 13 regarding a sink hole on Brighton Lane. Ms. Fester thanked the City for their prompt attention to 14 the concern. 15 16 B. Reports of Staff. 17 18 City Administrator Ericson commented on the Three City Meeting he recently attended stating a 19 task force was going to be created to look at the naming of County Highway 10 as this roadway 20 flows through the three communities (Blaine, Spring Lake Park and Mounds View). 21 22 City Administrator Ericson indicated that transits routes may be affected through the State 23 government shut down. He stated the City should expect service reductions for the coming 24 weeks until the State reaches an agreement on the budget. 25 26 C. Reports of City Attorney. 27 28 City Attorney Riggs had nothing additional to report. 29 30 12. Next Council Work Session: Monday, August 1, 2011, at 7:00 p.m. 31 Next Council Meeting: Monday, July 25, 2011, at 7:00 p.m. 32 33 13. ADJOURNMENT 34 35 The meeting was adjourned at 8:17 p.m. 36 37 Transcribed by: 38 39 Heidi Guenther 40 TimeSaver Off Site Secretarial, Inc. 41 Item No. 11.B.1 Meeting Date: August 22, 2011 Type of Business: Reports Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Mark Beer, Finance Director Item Title/Subject: Financial Report for the Quarter Ended June 30, 2011 Attached is the June 30, 2011 Revenue and Expense Report. I have also attached our current investment statements, and cash balances by fund. DETAIL FINANCIAL REPORTS General Fund: Most General Fund revenues are slightly higher than 2010. We receive an advance on the July property tax settlement in late June. However, the majority of tax revenue and related state paid credits are received in the 2nd half of the year. Interest revenue and transfers in and out are recorded at the end of the year. Franchise taxes, investment earnings, building permits and fines and forfeitures are trailing the budget due to the continued economic slowdown. A larger percentage of the City’s revenues are received in the second half of the year. Most operating department expenditures are at or below budget expectations and represent department efforts to continue to spend wisely. Higher fuel and energy costs have had a slight negative effect on operations as will the vacancy of several positions. Other Funds: Banquet operations, which is a component of the Community Center shows a year-to-date deficit of $18,073. Banquet center revenues are higher by $7,007 over this period last year. Expenditures are higher by $10,942 due to higher maintenance and professional services charges. Other revenues should pick-up in the second half of the year as we get into the heart of wedding season with a slight increase over 2010. A transfer of $170,000 is budgeted for 2011 and the need to transfer the entire amount will depend on the 2nd half of the year. Community Center operations have experienced growing maintenance costs and this will only accelerate as the equipment continues to age. The Council should be prepared for significant costs in the near future. The Street Improvement Fund has experienced significant cost savings over the last three projects due to the very competitive construction environment. This should continue for at least one maybe two more projects. Also, the lack of economic development projects means that additional unobligated tax increment is available to use for future street projects. The combination of these two items should allow us to accelerate the last three projects ahead of schedule. The Water, Sanitary Sewer, Storm Water and Street Light Utility fund expenses are tracking within or under budget. Water revenues are slightly under budget but tend to increase after the summer quarter. Most funds are on target with their respective budgets. The third quarter will provide a more accurate picture on how the year is going but we are on track, with no significant surprises. Investments: The City has seen interest rates continue to trend lower as higher yielding bonds are called by their issuers. Investment income for 2011 is $232,423 compared with $311,331 for the same period in 2010. Our portfolio for June 30, 2011 was 30,384,194 compared with $30,040,358 for 2010. I have attached the June 30th cash balance and investment statements for your review. The Federal Open Market Committee (FOMC) has maintained the current discount rate at 0% - .25%. The Federal Reserve cannot affect interest rates by lowering the discount rate so they have used various bond buying programs (QE1, QE2), which has artificially lowered rates on those securities. The yield curve has steepened on the long-term side. The state of the bond market would indicate that recovery is going to be slow and lengthy. Treasury bills are presently providing the following rates-of-return: Treasury Securities 2011 2010 2 year .300 .625 5 year 1.190 1.750 10 year 2.550 2.625 Cert. of Deposit 1 year .250 .400 Inflation in the next 12 to 18 months does not seem to be a concern for the FOMC. State unemployment for June was 6.7% compared to national unemployment of 9.2%. The job market continues to be slow to recover and housing has not started to rebound. FINANCE DEPARTMENT OPERATIONS: Second quarter: The annual financial audit and preparation of the 2010 comprehensive annual financial report consumes a lot of staff time during the second quarter. Staff also began and completed work on the five year financial plan and began work on the 2012 budget. Third and fourth quarters: The third and fourth quarters will be dominated with budget related work which will culminate with a truth-in-taxation hearing and adoption of the 2012 budget and tax levy in December. The third quarter will also include certifying assessments for delinquent utilities, diseased trees, abatements and other charges due to the City. Work on insurance policy renewal occurs in the fourth quarter. Respectfully Submitted, Mark Beer 8-03-2011 11:00 AM CITY OF MOUNDS VIEW PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JUNE 30TH, 2011 100-GENERAL FUND FINANCIAL SUMMARY % OF YEAR COMPLETED: 50.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET ____________________________________________________________________________________________________________________________ REVENUE SUMMARY TAXES 4,030,728 1,804,569.23 1,935,361.80 1,932,741.50 2,095,366.20 48.02 LICENSES & PERMITS 178,560 18,978.75 76,191.51 64,849.80 102,368.49 42.67 INTERGOVERNMENTAL 321,171 53,620.00 157,243.78 103,121.03 163,927.22 48.96 CHARGES FOR SERVICES 16,565 1,725.40 8,648.95 21,425.73 7,916.05 52.21 FINES & FORFEITURES 30,300 2,472.32 12,500.37 11,320.22 17,799.63 41.26 SPECIAL ASSESSMENTS 5,000 0.00 0.00 377.75 5,000.00 0.00 OTHER REVENUES 271,344 7,034.10 157,619.48 69,887.38 113,724.52 58.09 OTHER FINANCING SOURCES 795,649 965.20 3,186.50 16,012.60 792,462.50 0.40 TOTAL REVENUES 5,649,317 1,889,365.00 2,350,752.39 2,219,736.01 3,298,564.61 41.61 EXPENDITURE SUMMARY City Council 49,767 3,558.08 22,708.39 22,144.31 27,058.61 45.63 Advisory Commissions 11,150 252.00 378.00 1,111.75 10,772.00 3.39 City Administrator 222,794 23,277.32 101,250.98 92,258.09 121,543.02 45.45 Elections 10,323 2,001.06 8,590.54 8,034.87 1,732.46 83.22 Finance 247,870 23,555.40 136,925.70 114,658.86 110,944.30 55.24 Central Services 238,923 16,098.80 84,860.28 90,747.74 154,062.72 35.52 Community Development 463,831 36,850.90 201,900.56 195,266.79 261,930.44 43.53 Police 2,304,086 281,161.72 1,119,653.45 996,901.33 1,184,432.55 48.59 Fire 297,467 22,548.26 247,637.64 281,743.26 49,829.36 83.25 Recreation 109,600 322.78 57,053.57 55,529.17 52,546.43 52.06 Park Maintenance 363,464 44,820.51 136,983.21 112,462.17 226,480.79 37.69 Forestry 55,000 5,476.51 14,978.20 1,664.00 40,021.80 27.23 Public Works Admin 123,715 13,525.48 57,883.18 47,202.31 65,831.82 46.79 Bldg/Grnds Maintenance 133,854 13,846.09 69,147.70 57,170.88 64,706.30 51.66 Squad/Staff Car Maintenan 0 0.00 0.00 0.00 0.00 0.00 Veh/Equip Maintenance 86,259 9,459.11 45,584.74 40,152.81 40,674.26 52.85 Street Pavement Mgmt 380,501 27,360.54 89,184.80 73,642.82 291,316.20 23.44 Snow & Ince Control 122,712 9,636.72 60,266.64 67,736.15 62,445.36 49.11 Street Sign Maintenance 36,594 3,625.71 15,358.61 14,686.92 21,235.39 41.97 Convention/Visitor Bureau 42,750 3,872.48 14,627.47 14,029.71 28,122.53 34.22 Miscellaneous 270,161 129.67 20,227.37 20,187.88 249,933.63 7.49 Debt Service 89,662 43,420.29 43,420.29 0.00 46,241.71 48.43 TOTAL EXPENDITURES 5,660,483 584,799.43 2,548,621.32 2,307,331.82 3,111,861.68 45.02 REVENUE OVER/(UNDER) EXPENDITURES ( 11,166) 1,304,565.57 ( 197,868.93)( 87,595.81) 186,702.93 1,772.07 1 8-03-2011 11:00 AM CITY OF MOUNDS VIEW PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JUNE 30TH, 2011 210-Cable FINANCIAL SUMMARY % OF YEAR COMPLETED: 50.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET ____________________________________________________________________________________________________________________________ REVENUE SUMMARY TAXES 96,000 0.00 28,912.12 28,462.74 67,087.88 30.12 INTERGOVERNMENTAL 0 0.00 0.00 0.00 0.00 0.00 OTHER REVENUES 5,100 1,275.00 2,550.00 1,275.00 2,550.00 50.00 TOTAL REVENUES 101,100 1,275.00 31,462.12 29,737.74 69,637.88 31.12 EXPENDITURE SUMMARY Recreation 121,161 8,863.12 66,176.19 65,216.46 54,984.81 54.62 TOTAL EXPENDITURES 121,161 8,863.12 66,176.19 65,216.46 54,984.81 54.62 REVENUE OVER/(UNDER) EXPENDITURES ( 20,061)( 7,588.12)( 34,714.07)( 35,478.72) 14,653.07 173.04 2 8-03-2011 11:00 AM CITY OF MOUNDS VIEW PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JUNE 30TH, 2011 220-DARE FINANCIAL SUMMARY % OF YEAR COMPLETED: 50.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET ____________________________________________________________________________________________________________________________ REVENUE SUMMARY FINES & FORFEITURES 800 64.21 360.05 423.49 439.95 45.01 OTHER REVENUES 0 0.00 0.00 0.00 0.00 0.00 TOTAL REVENUES 800 64.21 360.05 423.49 439.95 45.01 EXPENDITURE SUMMARY Police 3,800 0.00 581.90 861.88 3,218.10 15.31 TOTAL EXPENDITURES 3,800 0.00 581.90 861.88 3,218.10 15.31 REVENUE OVER/(UNDER) EXPENDITURES ( 3,000) 64.21 ( 221.85)( 438.39)( 2,778.15) 7.40 3 8-03-2011 11:00 AM CITY OF MOUNDS VIEW PAGE: 2 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JUNE 30TH, 2011 220-DARE % OF YEAR COMPLETED: 50.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD REVENUES BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET ____________________________________________________________________________________________________________________________ FINES & FORFEITURES 220-3511 CONTROLLED SUBSTANCE ABUSE 800 64.21 360.05 423.49 439.95 45.01 TOTAL FINES & FORFEITURES 800 64.21 360.05 423.49 439.95 45.01 OTHER REVENUES 220-3610 INTEREST REVENUE 0 0.00 0.00 0.00 0.00 0.00 220-3650 DONATIONS 0 0.00 0.00 0.00 0.00 0.00 220-3680 MISCELLANEOUS REVENUE 0 0.00 0.00 0.00 0.00 0.00 TOTAL OTHER REVENUES 0 0.00 0.00 0.00 0.00 0.00 ____________________________________________________________________________________________________________________________ TOTAL REVENUES 800 64.21 360.05 423.49 439.95 45.01 ============ ============== ============== ============== ============== ======= 4 8-03-2011 11:00 AM CITY OF MOUNDS VIEW PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JUNE 30TH, 2011 222-Police Grants FINANCIAL SUMMARY % OF YEAR COMPLETED: 50.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET ____________________________________________________________________________________________________________________________ REVENUE SUMMARY INTERGOVERNMENTAL 0 0.00 0.00 0.00 0.00 0.00 OTHER REVENUES 0 0.00 0.00 0.00 0.00 0.00 TOTAL REVENUES 0 0.00 0.00 0.00 0.00 0.00 EXPENDITURE SUMMARY Police 11,000 0.00 0.00 0.00 11,000.00 0.00 TOTAL EXPENDITURES 11,000 0.00 0.00 0.00 11,000.00 0.00 REVENUE OVER/(UNDER) EXPENDITURES ( 11,000) 0.00 0.00 0.00 ( 11,000.00) 0.00 5 8-03-2011 11:00 AM CITY OF MOUNDS VIEW PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JUNE 30TH, 2011 225-Forfeiture FINANCIAL SUMMARY % OF YEAR COMPLETED: 50.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET ____________________________________________________________________________________________________________________________ REVENUE SUMMARY INTERGOVERNMENTAL 0 0.00 0.00 0.00 0.00 0.00 FINES & FORFEITURES 5,500 0.00 6,480.47 6,200.00 ( 980.47) 117.83 OTHER REVENUES 0 0.00 0.00 0.00 0.00 0.00 TOTAL REVENUES 5,500 0.00 6,480.47 6,200.00 ( 980.47) 117.83 EXPENDITURE SUMMARY Police 31,000 31,917.60 32,169.75 1,731.47 ( 1,169.75) 103.77 TOTAL EXPENDITURES 31,000 31,917.60 32,169.75 1,731.47 ( 1,169.75) 103.77 REVENUE OVER/(UNDER) EXPENDITURES ( 25,500)( 31,917.60)( 25,689.28) 4,468.53 189.28 100.74 6 8-03-2011 11:00 AM CITY OF MOUNDS VIEW PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JUNE 30TH, 2011 230-Econ Dev Authority FINANCIAL SUMMARY % OF YEAR COMPLETED: 50.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET ____________________________________________________________________________________________________________________________ REVENUE SUMMARY INTERGOVERNMENTAL 0 0.00 0.00 0.00 0.00 0.00 CHARGES FOR SERVICES 0 0.00 0.00 0.00 0.00 0.00 OTHER REVENUES 0 0.00 2,871.50 0.00 ( 2,871.50) 0.00 OTHER FINANCING SOURCES 387,435 0.00 0.00 0.00 387,435.00 0.00 TOTAL REVENUES 387,435 0.00 2,871.50 0.00 384,563.50 0.74 EXPENDITURE SUMMARY Economic Development 387,435 11,622.02 120,241.67 67,404.86 267,193.33 31.04 TOTAL EXPENDITURES 387,435 11,622.02 120,241.67 67,404.86 267,193.33 31.04 REVENUE OVER/(UNDER) EXPENDITURES 0 ( 11,622.02)( 117,370.17)( 67,404.86) 117,370.17 0.00 7 8-03-2011 11:00 AM CITY OF MOUNDS VIEW PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JUNE 30TH, 2011 235-MV Community Fund FINANCIAL SUMMARY % OF YEAR COMPLETED: 50.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET ____________________________________________________________________________________________________________________________ REVENUE SUMMARY OTHER REVENUES 0 0.00 ( 775.39)( 13,236.41) 775.39 0.00 OTHER FINANCING SOURCES 0 0.00 0.00 0.00 0.00 0.00 TOTAL REVENUES 0 0.00 ( 775.39)( 13,236.41) 775.39 0.00 EXPENDITURE SUMMARY Economic Development 0 0.00 0.00 317,793.19 0.00 0.00 TOTAL EXPENDITURES 0 0.00 0.00 317,793.19 0.00 0.00 REVENUE OVER/(UNDER) EXPENDITURES 0 0.00 ( 775.39)( 331,029.60) 775.39 0.00 8 8-03-2011 11:00 AM CITY OF MOUNDS VIEW PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JUNE 30TH, 2011 240-Street Lighting FINANCIAL SUMMARY % OF YEAR COMPLETED: 50.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET ____________________________________________________________________________________________________________________________ REVENUE SUMMARY OTHER REVENUES 2,000 0.00 ( 60.65)( 722.68) 2,060.65 3.03- UTILITY SERVICES 74,000 286.93 38,752.07 39,057.19 35,247.93 52.37 OTHER FINANCING SOURCES 0 0.00 0.00 0.00 0.00 0.00 TOTAL REVENUES 76,000 286.93 38,691.42 38,334.51 37,308.58 50.91 EXPENDITURE SUMMARY Street Lighting 78,707 7,186.95 36,151.76 31,600.82 42,555.24 45.93 TOTAL EXPENDITURES 78,707 7,186.95 36,151.76 31,600.82 42,555.24 45.93 REVENUE OVER/(UNDER) EXPENDITURES ( 2,707)( 6,900.02) 2,539.66 6,733.69 ( 5,246.66) 93.82- 9 8-03-2011 11:00 AM CITY OF MOUNDS VIEW PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JUNE 30TH, 2011 245-Surface Water FINANCIAL SUMMARY % OF YEAR COMPLETED: 50.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET ____________________________________________________________________________________________________________________________ REVENUE SUMMARY LICENSES & PERMITS 0 0.00 0.00 0.00 0.00 0.00 INTERGOVERNMENTAL 0 0.00 0.00 0.00 0.00 0.00 SPECIAL ASSESSMENTS 0 0.00 0.00 0.00 0.00 0.00 OTHER REVENUES 22,000 0.00 ( 639.93)( 7,032.92) 22,639.93 2.91- UTILITY SERVICES 250,718 915.90 134,943.89 129,695.18 115,774.11 53.82 OTHER FINANCING SOURCES 40,000 0.00 0.00 0.00 40,000.00 0.00 TOTAL REVENUES 312,718 915.90 134,303.96 122,662.26 178,414.04 42.95 EXPENDITURE SUMMARY Surface Water 229,328 11,070.73 40,819.95 37,350.72 188,508.05 17.80 Street Cleaning 82,273 2,780.15 41,360.24 6,730.75 40,912.76 50.27 TOTAL EXPENDITURES 311,601 13,850.88 82,180.19 44,081.47 229,420.81 26.37 REVENUE OVER/(UNDER) EXPENDITURES 1,117 ( 12,934.98) 52,123.77 78,580.79 ( 51,006.77)4,666.41 10 8-03-2011 11:01 AM CITY OF MOUNDS VIEW PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JUNE 30TH, 2011 251-Park Dedication FINANCIAL SUMMARY % OF YEAR COMPLETED: 50.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET ____________________________________________________________________________________________________________________________ REVENUE SUMMARY INTERGOVERNMENTAL 0 0.00 0.00 0.00 0.00 0.00 OTHER REVENUES 21,000 0.00 ( 384.61) 4,403.16 21,384.61 1.83- OTHER FINANCING SOURCES 0 0.00 0.00 0.00 0.00 0.00 TOTAL REVENUES 21,000 0.00 ( 384.61) 4,403.16 21,384.61 1.83- EXPENDITURE SUMMARY Central Services 0 0.00 0.00 0.00 0.00 0.00 Recreation 310,000 0.00 0.00 0.00 310,000.00 0.00 Street Pavement Mgmt 0 3,858.35 3,858.35 19,910.29 ( 3,858.35) 0.00 TOTAL EXPENDITURES 310,000 3,858.35 3,858.35 19,910.29 306,141.65 1.24 REVENUE OVER/(UNDER) EXPENDITURES ( 289,000)( 3,858.35)( 4,242.96)( 15,507.13)( 284,757.04) 1.47 11 8-03-2011 11:01 AM CITY OF MOUNDS VIEW PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JUNE 30TH, 2011 252-Community Center Oper. FINANCIAL SUMMARY % OF YEAR COMPLETED: 50.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET ____________________________________________________________________________________________________________________________ REVENUE SUMMARY INTERGOVERNMENTAL 0 0.00 0.00 0.00 0.00 0.00 CHARGES FOR SERVICES 12,000 0.00 0.00 0.00 12,000.00 0.00 OTHER REVENUES 177,934 24,134.08 88,738.79 80,009.11 89,195.21 49.87 OTHER FINANCING SOURCES 170,000 0.00 0.00 0.00 170,000.00 0.00 TOTAL REVENUES 359,934 24,134.08 88,738.79 80,009.11 271,195.21 24.65 EXPENDITURE SUMMARY Recreation 9,900 0.00 0.00 0.00 9,900.00 0.00 Banquet Center 148,241 4,929.16 52,717.13 41,774.85 95,523.87 35.56 YMCA 232,771 10,958.83 99,323.41 95,129.24 133,447.59 42.67 Chamber of Commerce 0 453.76 2,252.55 2,710.67 ( 2,252.55) 0.00 Crtve Kids Child Care Cr 36,582 2,493.43 16,160.33 13,831.59 20,421.67 44.18 TOTAL EXPENDITURES 427,494 18,835.18 170,453.42 153,446.35 257,040.58 39.87 REVENUE OVER/(UNDER) EXPENDITURES ( 67,560) 5,298.90 ( 81,714.63)( 73,437.24) 14,154.63 120.95 12 8-03-2011 11:01 AM CITY OF MOUNDS VIEW PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JUNE 30TH, 2011 255-Lakeside Park FINANCIAL SUMMARY % OF YEAR COMPLETED: 50.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET ____________________________________________________________________________________________________________________________ REVENUE SUMMARY INTERGOVERNMENTAL 21,216 0.00 0.00 0.00 21,216.00 0.00 OTHER REVENUES 450 66.85 95.18 339.72 354.82 21.15 OTHER FINANCING SOURCES 0 0.00 0.00 0.00 0.00 0.00 TOTAL REVENUES 21,666 66.85 95.18 339.72 21,570.82 0.44 EXPENDITURE SUMMARY Recreation 21,666 3,149.18 8,286.04 4,795.64 13,379.96 38.24 TOTAL EXPENDITURES 21,666 3,149.18 8,286.04 4,795.64 13,379.96 38.24 REVENUE OVER/(UNDER) EXPENDITURES 0 ( 3,082.33)( 8,190.86)( 4,455.92) 8,190.86 0.00 13 8-03-2011 11:01 AM CITY OF MOUNDS VIEW PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JUNE 30TH, 2011 280-Special Projects FINANCIAL SUMMARY % OF YEAR COMPLETED: 50.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET ____________________________________________________________________________________________________________________________ REVENUE SUMMARY INTERGOVERNMENTAL 0 0.00 0.00 0.00 0.00 0.00 SPECIAL ASSESSMENTS 0 0.00 0.00 0.00 0.00 0.00 OTHER REVENUES 17,000 0.00 ( 561.67)( 6,733.77) 17,561.67 3.30- OTHER FINANCING SOURCES 0 0.00 0.00 0.00 0.00 0.00 TOTAL REVENUES 17,000 0.00 ( 561.67)( 6,733.77) 17,561.67 3.30- EXPENDITURE SUMMARY Central Services 10,000 0.00 0.00 0.00 10,000.00 0.00 Communtiy Development 522,000 9,050.00 52,509.86 4,341.83 469,490.14 10.06 TOTAL EXPENDITURES 532,000 9,050.00 52,509.86 4,341.83 479,490.14 9.87 REVENUE OVER/(UNDER) EXPENDITURES ( 515,000)( 9,050.00)( 53,071.53)( 11,075.60)( 461,928.47) 10.31 14 8-03-2011 11:01 AM CITY OF MOUNDS VIEW PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JUNE 30TH, 2011 285-Street Improvements FINANCIAL SUMMARY % OF YEAR COMPLETED: 50.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET ____________________________________________________________________________________________________________________________ REVENUE SUMMARY TAXES 549,900 0.00 115,395.06 116,471.66 434,504.94 20.98 INTERGOVERNMENTAL 578,000 316,371.09 325,787.14 425,114.66 252,212.86 56.36 SPECIAL ASSESSMENTS 0 0.00 0.00 0.00 0.00 0.00 OTHER REVENUES 100,000 1,535.00 17,502.61 3,328.74 82,497.39 17.50 OTHER FINANCING SOURCES 300,000 0.00 0.00 0.00 300,000.00 0.00 TOTAL REVENUES 1,527,900 317,906.09 458,684.81 544,915.06 1,069,215.19 30.02 EXPENDITURE SUMMARY Street Pavement Mgmt 767,000 0.00 5,246.46 24,098.17 761,753.54 0.68 TOTAL EXPENDITURES 767,000 0.00 5,246.46 24,098.17 761,753.54 0.68 REVENUE OVER/(UNDER) EXPENDITURES 760,900 317,906.09 453,438.35 520,816.89 307,461.65 59.59 15 8-03-2011 11:01 AM CITY OF MOUNDS VIEW PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JUNE 30TH, 2011 290-Recycling Grant FINANCIAL SUMMARY % OF YEAR COMPLETED: 50.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET ____________________________________________________________________________________________________________________________ REVENUE SUMMARY INTERGOVERNMENTAL 26,185 0.00 3,891.28 0.00 22,293.72 14.86 OTHER REVENUES 0 0.00 ( 4.60)( 74.46) 4.60 0.00 OTHER FINANCING SOURCES 0 0.00 0.00 0.00 0.00 0.00 TOTAL REVENUES 26,185 0.00 3,886.68 ( 74.46) 22,298.32 14.84 EXPENDITURE SUMMARY Recycling 26,185 13,143.57 18,951.67 10,804.88 7,233.33 72.38 TOTAL EXPENDITURES 26,185 13,143.57 18,951.67 10,804.88 7,233.33 72.38 REVENUE OVER/(UNDER) EXPENDITURES 0 ( 13,143.57)( 15,064.99)( 10,879.34) 15,064.99 0.00 16 8-03-2011 11:01 AM CITY OF MOUNDS VIEW PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JUNE 30TH, 2011 295-Levy Reduction Fund FINANCIAL SUMMARY % OF YEAR COMPLETED: 50.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET ____________________________________________________________________________________________________________________________ REVENUE SUMMARY LICENSES & PERMITS 0 0.00 0.00 0.00 0.00 0.00 INTERGOVERNMENTAL 0 0.00 0.00 0.00 0.00 0.00 OTHER REVENUES 131,000 0.00 ( 2,815.12)( 33,956.52) 133,815.12 2.15- OTHER FINANCING SOURCES 0 0.00 0.00 0.00 0.00 0.00 TOTAL REVENUES 131,000 0.00 ( 2,815.12)( 33,956.52) 133,815.12 2.15- EXPENDITURE SUMMARY Recreation 250,000 0.00 0.00 0.00 250,000.00 0.00 TOTAL EXPENDITURES 250,000 0.00 0.00 0.00 250,000.00 0.00 REVENUE OVER/(UNDER) EXPENDITURES ( 119,000) 0.00 ( 2,815.12)( 33,956.52)( 116,184.88) 2.37 17 8-03-2011 11:01 AM CITY OF MOUNDS VIEW PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JUNE 30TH, 2011 410-Tax Increment District 1 FINANCIAL SUMMARY % OF YEAR COMPLETED: 50.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET ____________________________________________________________________________________________________________________________ REVENUE SUMMARY TAXES 1,434,611 645,000.00 645,000.00 408,000.00 789,611.00 44.96 OTHER REVENUES 14,000 0.00 ( 346.11)( 9,872.99) 14,346.11 2.47- OTHER FINANCING SOURCES 0 0.00 0.00 0.00 0.00 0.00 TOTAL REVENUES 1,448,611 645,000.00 644,653.89 398,127.01 803,957.11 44.50 EXPENDITURE SUMMARY Economic Development 2,313,425 136,204.81 219,126.85 329,736.79 2,094,298.15 9.47 TOTAL EXPENDITURES 2,313,425 136,204.81 219,126.85 329,736.79 2,094,298.15 9.47 REVENUE OVER/(UNDER) EXPENDITURES ( 864,814) 508,795.19 425,527.04 68,390.22 ( 1,290,341.04) 49.20- 18 8-03-2011 11:01 AM CITY OF MOUNDS VIEW PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JUNE 30TH, 2011 420-Tax Increment District 2 FINANCIAL SUMMARY % OF YEAR COMPLETED: 50.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET ____________________________________________________________________________________________________________________________ REVENUE SUMMARY TAXES 154,335 0.00 0.00 0.00 154,335.00 0.00 OTHER REVENUES 2,500 0.00 ( 167.22)( 2,233.85) 2,667.22 6.69- OTHER FINANCING SOURCES 0 0.00 0.00 0.00 0.00 0.00 TOTAL REVENUES 156,835 0.00 ( 167.22)( 2,233.85) 157,002.22 0.11- EXPENDITURE SUMMARY Economic Development 155,091 190.00 23,780.00 19,226.23 131,311.00 15.33 TOTAL EXPENDITURES 155,091 190.00 23,780.00 19,226.23 131,311.00 15.33 REVENUE OVER/(UNDER) EXPENDITURES 1,744 ( 190.00)( 23,947.22)( 21,460.08) 25,691.22 1,373.12- 19 8-03-2011 11:01 AM CITY OF MOUNDS VIEW PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JUNE 30TH, 2011 430-Tax Increment District 3 FINANCIAL SUMMARY % OF YEAR COMPLETED: 50.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET ____________________________________________________________________________________________________________________________ REVENUE SUMMARY TAXES 370,824 0.00 0.00 0.00 370,824.00 0.00 OTHER REVENUES 10,000 0.00 ( 258.45)( 4,287.99) 10,258.45 2.58- OTHER FINANCING SOURCES 0 0.00 0.00 0.00 0.00 0.00 TOTAL REVENUES 380,824 0.00 ( 258.45)( 4,287.99) 381,082.45 0.07- EXPENDITURE SUMMARY Economic Development 733,794 190.00 3,635.10 4,523.50 730,158.90 0.50 TOTAL EXPENDITURES 733,794 190.00 3,635.10 4,523.50 730,158.90 0.50 REVENUE OVER/(UNDER) EXPENDITURES ( 352,970)( 190.00)( 3,893.55)( 8,811.49)( 349,076.45) 1.10 20 8-03-2011 11:01 AM CITY OF MOUNDS VIEW PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JUNE 30TH, 2011 450-Tax Increment District 5 FINANCIAL SUMMARY % OF YEAR COMPLETED: 50.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET ____________________________________________________________________________________________________________________________ REVENUE SUMMARY TAXES 1,320,408 200,000.00 200,000.00 0.00 1,120,408.00 15.15 OTHER REVENUES 9,000 0.00 ( 128.62)( 681.01) 9,128.62 1.43- OTHER FINANCING SOURCES 0 0.00 0.00 0.00 0.00 0.00 TOTAL REVENUES 1,329,408 200,000.00 199,871.38 ( 681.01) 1,129,536.62 15.03 EXPENDITURE SUMMARY Economic Development 1,333,989 190.00 589,749.36 743,395.85 744,239.64 44.21 TOTAL EXPENDITURES 1,333,989 190.00 589,749.36 743,395.85 744,239.64 44.21 REVENUE OVER/(UNDER) EXPENDITURES ( 4,581) 199,810.00 ( 389,877.98)( 744,076.86) 385,296.98 8,510.76 21 8-03-2011 11:01 AM CITY OF MOUNDS VIEW PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JUNE 30TH, 2011 505-GO Impr Bonds 2004 FINANCIAL SUMMARY % OF YEAR COMPLETED: 50.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET ____________________________________________________________________________________________________________________________ REVENUE SUMMARY TAXES 190,553 0.00 0.00 0.00 190,553.00 0.00 SPECIAL ASSESSMENTS 25,652 0.00 0.00 0.00 25,652.00 0.00 OTHER REVENUES 8,750 0.00 ( 105.01)( 1,438.20) 8,855.01 1.20- OTHER FINANCING SOURCES 0 0.00 0.00 0.00 0.00 0.00 TOTAL REVENUES 224,955 0.00 ( 105.01)( 1,438.20) 225,060.01 0.05- EXPENDITURE SUMMARY Economic Development 264,275 0.00 246,920.00 245,330.00 17,355.00 93.43 TOTAL EXPENDITURES 264,275 0.00 246,920.00 245,330.00 17,355.00 93.43 REVENUE OVER/(UNDER) EXPENDITURES ( 39,320) 0.00 ( 247,025.01)( 246,768.20) 207,705.01 628.24 22 8-03-2011 11:01 AM CITY OF MOUNDS VIEW PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JUNE 30TH, 2011 640-Vehicle/Equip Replacement FINANCIAL SUMMARY % OF YEAR COMPLETED: 50.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET ____________________________________________________________________________________________________________________________ REVENUE SUMMARY OTHER REVENUES 0 0.00 0.00 0.00 0.00 0.00 OTHER FINANCING SOURCES 185,000 0.00 0.00 0.00 185,000.00 0.00 TOTAL REVENUES 185,000 0.00 0.00 0.00 185,000.00 0.00 EXPENDITURE SUMMARY Central Services 836,394 0.00 0.00 0.00 836,394.00 0.00 TOTAL EXPENDITURES 836,394 0.00 0.00 0.00 836,394.00 0.00 REVENUE OVER/(UNDER) EXPENDITURES ( 651,394) 0.00 0.00 0.00 ( 651,394.00) 0.00 23 8-03-2011 11:01 AM CITY OF MOUNDS VIEW PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JUNE 30TH, 2011 700-Water FINANCIAL SUMMARY % OF YEAR COMPLETED: 50.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET ____________________________________________________________________________________________________________________________ REVENUE SUMMARY INTERGOVERNMENTAL 0 0.00 0.00 0.00 0.00 0.00 CHARGES FOR SERVICES 0 0.00 ( 5.53) 0.00 5.53 0.00 SPECIAL ASSESSMENTS 50,000 0.00 0.00 0.00 50,000.00 0.00 OTHER REVENUES 33,250 0.00 1,502.87 11,596.36 31,747.13 4.52 UTILITY SERVICES 789,552 2,569.16 297,858.94 279,141.07 491,693.06 37.73 OTHER FINANCING SOURCES 289,000 194.29 3,009.50 3,457.07 285,990.50 1.04 TOTAL REVENUES 1,161,802 2,763.45 302,365.78 294,194.50 859,436.22 26.03 EXPENDITURE SUMMARY Administration 410,150 5,063.15 254,577.94 250,022.44 155,572.06 62.07 Utility Distribution 2,003,996 44,540.44 215,321.30 210,018.91 1,788,674.70 10.74 Water Production 149,908 10,904.27 48,486.62 51,870.64 101,421.38 32.34 TOTAL EXPENDITURES 2,564,054 60,507.86 518,385.86 511,911.99 2,045,668.14 20.22 REVENUE OVER/(UNDER) EXPENDITURES ( 1,402,252)( 57,744.41)( 216,020.08)( 217,717.49)( 1,186,231.92) 15.41 24 8-03-2011 11:01 AM CITY OF MOUNDS VIEW PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: JUNE 30TH, 2011 730-Wastewater FINANCIAL SUMMARY % OF YEAR COMPLETED: 50.00 CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET ____________________________________________________________________________________________________________________________ REVENUE SUMMARY INTERGOVERNMENTAL 0 0.00 0.00 0.00 0.00 0.00 CHARGES FOR SERVICES 0 0.00 0.00 0.00 0.00 0.00 SPECIAL ASSESSMENTS 0 0.00 0.00 0.00 0.00 0.00 OTHER REVENUES 60,000 0.00 ( 1,234.71)( 17,173.85) 61,234.71 2.06- UTILITY SERVICES 1,213,406 4,257.61 602,506.70 587,523.05 610,899.30 49.65 OTHER FINANCING SOURCES 330,000 0.00 0.00 0.00 330,000.00 0.00 TOTAL REVENUES 1,603,406 4,257.61 601,271.99 570,349.20 1,002,134.01 37.50 EXPENDITURE SUMMARY Administration 144,118 5,052.40 32,008.49 29,184.22 112,109.51 22.21 Utility Distrbution 1,888,363 100,447.37 582,425.40 566,712.92 1,305,937.60 30.84 Underground Inspection 0 0.00 0.00 0.00 0.00 0.00 TOTAL EXPENDITURES 2,032,481 105,499.77 614,433.89 595,897.14 1,418,047.11 30.23 REVENUE OVER/(UNDER) EXPENDITURES ( 429,075)( 101,242.16)( 13,161.90)( 25,547.94)( 415,913.10) 3.07 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 8-03-2011 10:51 AM CITY OF MOUND VIEW PAGE: 1 POOLED CASH REPORT AS OF: JUNE 30TH, 2011 BEGINNING CURRENT CURRENT FUND ACCOUNT# ACCOUNT NAME BALANCE ACTIVITY BALANCE ___________________________________________________________________________________________________ CLAIM ON CASH 100-1010 CASH - POOLED 4M 1,311,232.74 1,321,511.05 2,632,743.79 210-1010 CASH - POOLED 4M 263,657.76 ( 7,588.12) 256,069.64 220-1010 CASH - POOLED 4M 5,234.15 64.21 5,298.36 222-1010 CASH - POOLED 4M 12,531.44 0.00 12,531.44 225-1010 CASH - POOLED 4M 52,946.51 ( 31,917.60) 21,028.91 230-1010 CASH - POOLED 4M ( 105,748.15) ( 11,622.02) ( 117,370.17) 235-1010 CASH - POOLED 4M 55,839.83 0.00 55,839.83 240-1010 CASH - POOLED 4M 139,524.38 ( 3,890.81) 135,633.57 245-1010 CASH - POOLED 4M 1,586,537.68 ( 1,496.26) 1,585,041.42 251-1010 CASH - POOLED 4M 915,177.19 ( 3,858.35) 911,318.84 252-1010 CASH - POOLED 4M 141,545.73 5,647.69 147,193.42 255-1010 CASH - POOLED 4M 6,055.67 ( 3,082.33) 2,973.34 280-1010 CASH - POOLED 4M 1,274,330.65 ( 9,050.00) 1,265,280.65 285-1010 CASH - POOLED 4M 6,078,895.43 334,692.67 6,413,588.10 290-1010 CASH - POOLED 4M 18,326.18 ( 13,143.57) 5,182.61 295-1010 CASH - POOLED 4M 6,469,244.88 0.00 6,469,244.88 410-1010 CASH - POOLED 4M 1,244,695.06 508,795.19 1,753,490.25 420-1010 CASH - POOLED 4M 419,611.64 ( 190.00) 419,421.64 430-1010 CASH - POOLED 4M 939,634.16 ( 190.00) 939,444.16 450-1010 CASH - POOLED 4M 338,761.97 199,810.00 538,571.97 505-1010 CASH - POOLED 4M 130,963.69 0.00 130,963.69 640-1010 CASH - POOLED 4M 2,256,712.37 0.00 2,256,712.37 700-1010 CASH - POOLED 4M 843,177.93 ( 32,245.27) 810,932.66 705-1010 CASH - POOLED 4M 330,971.33 0.00 330,971.33 730-1010 CASH - POOLED 4M 3,216,824.61 ( 47,030.78) 3,169,793.83 890-1010 CASH - POOLED 4M 201,181.96 31,241.13 232,423.09_ TOTAL CLAIM ON CASH 28,147,866.79 2,236,456.83 30,384,323.62 =============== ============== ============== CASH IN BANK - POOLED CASH CASH 999-1010 Pooled Cash 4M 432,701.11 928,214.25 1,360,915.36 999-1011 Pooled Cash Western 400,823.74 ( 207,989.69) 192,834.05_ SUBTOTAL CASH 833,524.85 720,224.56 1,553,749.41 INVESTMENTS 999-1041 Money Market Dain 0.00 ( 1,000,000.00) ( 1,000,000.00) 999-1044 Money Market Wachovia 1,737.66 313,434.71 315,172.37 999-1045 Money Market SSB 2,564,459.40 1,126,999.83 3,691,459.23 999-1091 Investments - Dain 3,750,000.00 0.00 3,750,000.00 999-1094 Investments - Wachovia 12,279,168.75 ( 310,225.00) 11,968,943.75 999-1095 Investments - SSB 8,554,053.70 ( 114,000.00) 8,440,053.70 999-1099 Investments - 4M Plus Fund 164,792.43 1,500,022.73 1,664,815.16_ SUBTOTAL INVESTMENTS 27,314,211.94 1,516,232.27 28,830,444.21 TOTAL CASH & INVESTMENTS 28,147,736.79 2,236,456.83 30,384,193.62 74