HomeMy WebLinkAboutAgenda Packets - 2011/10/24CITY OF MOUNDS VIEW
CITY COUNCIL MEETING AGENDA
MOUNDS VIEW CITY HALL
Monday, October 24, 2011
7:00 p.m.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL: Flaherty, Stigney, Hull, Mueller, Gunn
4. APPROVAL OF AGENDA
5. PUBLIC INPUT:
Citizens may speak to issues not on tonight’s agenda. Before speaking, please give
your full name and address for the minutes. Also, please limit your comments to three
minutes.
6. SPECIAL ORDER OF BUSINESS
A. Proclaim October 23-29, 2011 as Minnesota Manufacturers Week in Mounds View
7. COUNCIL BUSINESS
A. Continued Public Hearing, to Consider Resolution 7834, Adopting a Special
Assessment Levy for Unpaid Water Service Repairs
B. Resolution 7843, Approving the Minor Subdivision of 7337 Spring Lake Road
C. Resolution 7841 Authorizing the Abatement of Nuisance Code Violations at 2242
Bronson Drive
D. Resolution 7844 Approving an Amendment to the Billboard Lease on Medtronic
Property
E. Second Reading and Adoption of Ordinance 864, an Ordinance Amending Chapter
1008 of the Mounds View Municipal Code regarding Dynamic Display Signs
F. Resolution 7846, Authorizing the Issuance of a General Obligation Equipment
Certificate of Indebtedness, Series 2011 to the City of Blaine, Minnesota
G. Resolution 7845, Approving the Purchase of a Snow Plow from Crysteel Truck
Equipment
H. Resolution 7848, Approving a Contract with Architect Mechanical Inc. for Heating
Improvements at the Public Works Maintenance Facility
8. CONSENT AGENDA
A. Resolution 7842 Approving State of Minnesota Joint Powers Agreements with the
City of Mounds View on Behalf of its Police Department and Prosecuting Attorney
B. Schedule a Public Hearing for Monday, November 14, 2011 at 7:05pm to Adopt
the 2012 Fee Schedule
C. Schedule a Public Hearing for Monday, November 14, 2011, at 7:10pm for a First
Reading on Ordinance 865, an Ordinance Regulating the Possession, Sale and
Consumption of Tobacco and Tobacco Related Devices and Products within the
City of Mounds View
City Council Agenda
Monday, October 24, 2011
Page 2
9. JUST AND CORRECT CLAIMS
10. APPROVAL OF MINUTES
A. September 26, 2011, City Council Minutes
11. REPORTS
A. Reports of Mayor and Council
B. Reports of Staff
1. Finance 3rd Quarter 2011 Report
C. Reports of City Attorney
12. Next Council Work Session: Monday, November 7, 2011, at 7pm
Next Council Meeting: Monday, November 14, 2011, at 7pm
13. ADJOURNMENT
Item No: 6A
Meeting Date: October 24, 2011
Type of Business: Special
Administrator Review : ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Heidi Steinmetz, Economic Development Specialist
Item Title/Subject: Proclaim October 23-29, 2011 as Minnesota Manufacturers
Week in Mounds View
Background
The Minnesota Department of Employment and Economic Development (DEED), the
Minnesota Chamber of Commerce, the Minnesota Precision Manufacturing Association
and the Minnesota Manufacturers Coalition are sponsoring Minnesota Manufacturers
Week on October 23-29, 2011. The purpose is to recognize and promote the importance
of manufacturing to the State’s economy.
Recommendation
Staff recommends that the City Council review and support the attached proclamation of
October 23-29, 2011 as Manufacturers Week in Mounds View.
Respectfully submitted,
____________________________
Heidi Steinmetz, Economic Development Specialist
Attachment
Mayor’s Proclamation
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393493v1 SJR MU210-162
Item No: 7.A.
Meeting Date: October 24, 2011
Type of Business: Council Business
Administrator Review: _____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Mark Beer, Finance Director
Item Title/Subject: Continued Public Hearing to Receive Public Input and Pass Upon
Resolution 7834 Accepting a Payment as the Full and Final
Settlement of Disputed Charges for a Water Main Repair
A public hearing to consider an assessment for a water line repair was opened and continued on
Monday, October, 10, 2011. The continuation was at the request of the property owner in order to
allow for time to meet with the City and discuss the charges being certified.
The City Administrator and City Attorney met with the property owner and his attorney on Friday,
October 14, 2011. The property owner disputed the charges and claimed the City was
responsible for the leaking water line. The property owner however did not present any evidence
that would lead a reasonable person to conclude the City was in any way responsible. The City
would most likely prevail if this would go to court. However, the cost to defend would be incurred
by the City even if successful. This was taken into account in agreeing to bring the proposed
settlement to the City Council of $5,500 as payment in full to resolve the disputed charges.
The Public Hearing is still open so the City Council may take any additional public comment, close
the public hearing, and then discuss the proposed resolution. The City has received $5,500 from
the land owner as a requirement of the proposed settlement. City staff and the City Attorney are
available to answer any questions the City Council may have regarding resolution 7834.
Respectfully submitted,
___________________________
Mark Beer
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393493v1 SJR MU210-162
RESOLUTION NO. 7834
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
A RESOLUTION ACCEPTING A PAYMENT AS THE FULL AND FINAL
SETTLEMENT OF DISPUTED CHARGES FOR A WATER MAIN REPAIR
WHEREAS, the City of Mounds View (“City”) provided services to repair a water main
break in 2011 for the property located at 2400 County Road H2 (with a PIN of 083023310005)
(hereinafter the “Property”); and
WHEREAS, the amount of $7,536.50 for the water main repair was invoiced on
September 21, 2011, as set forth in Exhibit A, with such invoice remaining unpaid; and
WHEREAS, the City proposed to levy a special assessment against the Property in the
amount of $7,536.50 for the unpaid water main repair charges; and
WHEREAS, the owner of the Property, Goff Holdings, LLC, (hereinafter the “Owner”)
disputed the charges for the water main repair; and
WHEREAS, the City and the Owner have negotiated a full and final settlement of the
disputed water main repair charges, requiring the Owner to pay to the City the amount of $5,500.00
as a full and final settlement of the proposed special assessment amount for the water main repair
charges.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View,
Minnesota, as follows:
1. The recitals set forth above in this Resolution are incorporated into and made a part
of this Resolution.
2. The City accepts payment from the Owner of the Property in the amount of
$5,500.00 as a full and final settlement of the proposed assessment of the invoiced
amount for the unpaid water main repair.
3. Subject to the requirements of this Resolution, City staff is hereby directed to
make any necessary accounting entries and to take any other action necessary to
reflect the full and final settlement of the proposed assessment of the unpaid water
main repair for the Property as contemplated in this Resolution.
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393493v1 SJR MU210-162
4. The Mayor and City Administrator, staff and consultants are hereby authorized and
directed to take any and all additional steps and actions necessary or convenient in
order to accomplish the intent of this Resolution.
Adopted by the City Council of the City of Mounds View this 24th day of October 2011.
_________________________________
Joe Flaherty, Mayor
ATTEST:
________________________________
Jim Ericson, City Administrator
(seal)
A-1
393493v1 SJR MU210-162
EXHIBIT A
Item No: 7B
Meeting Date: October 24, 2011
Type of Business: Council Business
City Administrator Review: ______
City of Mounds View Staff Report
To: Honorable Mayor and City Council
Heidi Heller, Planning Associate
Item Title/Subject: Resolution 7843, Approving the Minor Subdivision of
7337 Spring Lake Road; Planning Case MI2011-001
Introduction:
The Voltin Family, represented by Gary Voltin and Bonnie Hagel, are the property owners of
7337 Spring Lake Road. Their parents, Edmund and Helen Voltin, bought this property in
1948. Both Edmund and Helen are now deceased, and Gary and Bonnie are the court
appointed personal representatives for the estate. They are requesting city approval of a
minor subdivision to split the property into two lots.
The proposed subdivision will create a north lot that will have the original house on it, and a
south lot that is vacant. The applicants have submitted a Certificate of Survey that shows the
proposed new lots.
Discussion:
A minor subdivision is ordinarily a division of land less than two acres in area in which no more
than one additional lot is created.
The lot is zoned R-1, Single Family Residential and the Comprehensive Plan designates this
area for low density residential. The minimum lot width for interior residential parcels is 75
feet and the minimum lot area is 11,000 square feet, and corner lots must be a minimum of
100 feet wide and 12,500 square feet. Below is a table which shows the dimensions for the
parcels before and as a result of the proposed adjustment:
Before
Area Sq. Feet / Lot Dimension
After
Area Sq. feet / Lot Dimension
7337 Spring Lake
Road
28,471 square feet
265’ x 107’
11,008 square feet
102.5’ x 107.4
New Vacant lot N/A 17,462 square feet
162.6’ x 107.4’
As this table shows, the proposed lots will meet or exceed all city standards.
The new vacant lot will probably be purchased with the intention of the owners building a
new house. The City Code setback requirements could pose a challenge when building a
new house on this lot. Because of the larger front “prevailing” setbacks on both County
Road H2 and Spring Lake Road, a new house would have to be placed in the northeast
corner of the lot, but still meet a 30-foot rear setback. These setback requirements will put
some limits on the size and orientation of a new house. There is an option for the owners
to apply for a variance to allow reduced setbacks, but it does appear there still are many
options for house styles that could be built on the lot without a variance. This lot will have
most of its lawn space in the front and side yards, rather than behind the house.
7337 Spring Lake Rd Subdivision Staff Report
October 24, 2011
Page 2
Park Dedication Requirements.
Subdivisions of land are subject to park dedication requirements consistent with Chapter 1204
of the City Code. Staff suggests the park dedication fee be based only on the land value of
the new vacant lot since there has been a house at 7337 Spring Lake Road since 1944. For
minor subdivisions the park dedication fee is typically 5% of the current year market value as
determined by Ramsey County. In this case for 2011, the land value per square foot is $3.34
x 17,462 sq. feet = $58,323 x 5% = $2,916 park dedication fee. The City Council should make
the final determination on the park dedication fee amount. This fee must be paid prior to the
City giving the applicant the approved documentation for recording with Ramsey County.
Easements.
With every subdivision of land, the City requires the owner to dedicate drainage and utility
easements around the perimeter of the lot. The city standard easements are ten foot wide
along the front of the lots and five-foot wide on each side of the lots. These easements are
shown on the certificate of survey and will be dedicated by separate recorded documents.
Public Notice.
No public notice is required for a minor subdivision, however staff typically alerts residents in
the area when a new lot is to be created. In this case, staff mailed notices to adjacent
property owners since there will likely be an additional home built in the neighborhood.
Summary.
The proposed subdivision will simply split the property and create one new parcel. All
minimum city requirements are met with this request. The Planning Commission unanimously
recommended approval of this subdivision on October 5, 2011.
Recommendation:
Because the proposed subdivision satisfies all city code requirements, Staff is recommending
approval of Resolution 7843, a resolution approving the minor subdivision of 7337 Spring Lake
Road, with stipulations.
Respectfully Submitted By,
Heidi Heller
Planning Associate
Attachments:
1. Zoning Map
2. Aerial Map
3. Resolution 7843
4. Certificate of Survey
Zoning Map
County Road H2
N
Aerial Map
RESOLUTION NO. 7843
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING THE MINOR SUBDIVISION OF 7337 SPRING LAKE
ROAD, REQUESTED BY GARY VOLTIN AND BONITA HAGEL, PERSONAL
REPRESENTATIVES OF THE EDMUND VOLTIN ESTATE;
PLANNING CASE NO. MI2011-001
WHEREAS, Gary Voltin and Bonita Hagel, personal representatives for the estate
of the decedent, property owner Edmund Voltin, have requested approval of a minor
subdivision of 7337 Spring Lake Road, a property zoned R-1, Single Family Residential,
and legally-described as:
Lot 90, Spring Lake Park Knolls, Ramsey County, Minnesota,
except the north 100.00 feet thereof
PIN 07-30-23-23-0036.
WHEREAS, the Applicants propose to subdivide 7337 Spring Lake Road into two
lots; the north lot will include the existing house, and the south lot will be vacant; and,
WHEREAS, the City Council has reviewed the Applicant’s request for a minor
subdivision and has determined that it is in conformance with Chapters 1104, 1201, and
1202 of the Municipal Code; and
WHEREAS, the City Council finds that the Applicants’ request for a minor
subdivision is in conformance with the Comprehensive Plan; and,
WHEREAS, in accordance with Section 1204.04, Subd. 4 of the Municipal Code, a
park dedication fee will be required, based on the 2011 Ramsey County assessed market
land value.
NOW, THEREFORE, BE IT RESOLVED that the Applicant shall have 6 months from
final approval to file proper documentation with Ramsey County, including new deeds and
easement documents, and furnish proof of such recording to the City. If such action is not
accomplished by the date so indicated, this minor subdivision approval shall be considered
null and void.
Resolution 7843
Page 2
NOW, THEREFORE, BE IT FINALLY RESOLVED that the Mounds View City
Council approves the minor subdivision of 7337 Spring Lake Road subject to the following
stipulations:
1. The Applicant shall complete all requirements made by the City Attorney.
2. The Applicant shall arrange to amend the Certificate of Survey if any changes
are required by Ramsey County.
3. The Applicant shall pay to the City, a park dedication fee of $2,916, and all other
fees associated with this subdivision request.
Adopted this 24th day of October, 2011.
__________________________________________
Joe Flaherty, Mayor
ATTEST:
_____________________________________
James Ericson, City Administrator
(SEAL)
Item No: 07D
Meeting Date: Oct 24, 2011
Type of Business: Council Business
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Item Title/Subject: Resolution 7844 Approving an Amended and Restated Lease
Agreement between the City of Mounds View, Medtronic and
Clear Channel
Introduction:
The City of Mounds View was approached earlier this year by Clear Channel Outdoors with
an offer to convert the existing billboard at the northeast corner of the former City golf
course property to an LED display. While the City no longer owns the property, the
revenues from the lease are assigned to the City by the property owner Medtronic.
Discussion:
To allow for the conversion, two things would need to occur—gain the consent of the City
and property owner, and amend the City Code to eliminate the two-for-one conversion
requirement and reduce the dwell time from 15 seconds to 8 seconds. The City was
already intending to modify the sign code regarding dwell times due to timing issues on the
sign on City Hall property, thus staff presented the City Council with the proposal from
Clear Channel. The proposal, which mirrored that already approved by the City of Blaine,
would include the following compensation provisions:
• Lease revenue $50,000 per year for one LED face
• Lease revenue $60,000 per year if BOTH faces converted
• 2,250 eight-second public service message spots (5 hours) per month
In return for consenting to the conversion, the City requested, in addition to the revenue
and PSA spots, that Clear Channel agree to reimburse the City for its legal fees associated
with modifications made to the lease agreement and for the cost associated with the
purchase of a luminance meter to confirm light readings from the converted billboard faces.
Staff has corresponded with Medtronic, the owner of the land on which the billboard is
located, and it is believed that their consent will be provided, perhaps in return for the
ability to use a portion of the City’s allotment of 2,250 public service messages. Staff will
confirm this prior to the meeting Monday night.
The City Attorney has prepared a restated and amended lease document for the Council’s
consideration. The changes are few—to reflect the increased annual revenue paid in
monthly installments, the public service messaging, the reimbursement of legal fees and
reimbursement of the cost to purchase the luminance meter. All other provisions of
consequence remain the same.
Billboard Lease Amendment Report
Page 2
Recommendation:
Staff recommends favorable consideration of Resolution 7844, a resolution approving a
restated and amended lease agreement between Medtronic, Clear Channel and the City of
Mounds View.
Respectfully submitted,
________________________
James Ericson
City Administrator
Attachments:
1. Resolution 7844
2. Third Amended and Restated Lease Agreement
RESOLUTION 7844
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING THE THIRD AMENDED AND RESTATED LEASE AGREEMENT
BETWEEN THE CITY OF MOUNDS VIEW, MEDTRONIC AND CLEAR CHANNEL
WHEREAS, the City Originally entered into a lease agreement with Eller Media
Company (later to be acquired by Clear Channel Outdoor) on March 26, 2001, to allow for
the construction of a billboard on land the City had operated as a municipal golf course;
and,
WHEREAS, after conveying the golf course property to Medtronic, the billboard
lease agreement was amended (the first amendment) on October 24, 2005 to reflect the
change in ownership; and,
WHEREAS, the lease was again amended (the second amendment) on December
28, 2007, in consideration of a global release and settlement of all billboard related claims
on the property; and
WHEREAS, Clear Channel endeavors to convert the billboard to dynamic display
which necessitates an amendment to the lease agreement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View, that the lease agreement between Medtronic, Clear Channel and the City shall be
amended as follows:
1. Clause 8, regarding illumination, is amended to indicate that Clear Channel will
reimburse the City for its cost in acquiring a luminance meter.
2. Clause 10, which outlines the rent assigned to the City of Mounds View, shall be
replaced with language that reflects new payment provisions, such that the rent
increases to $50,000 for one LED face or $60,000 if both faces are converted to
LED; and in addition, the clause is amended to reflect the quantity of public
service messages provided to the City, amounting to 2,250 eight-second spots.
3. A new Clause 32 is added which indicates that Clear Channel will reimburse the
City for its legal fees associated with the review and preparation of the amended
and restated lease agreement.
4. Throughout the document, references to the SECOND amended lease shall be
revised to reflect THIRD amended lease, with the exception of the appropriate
recital language.
Resolution 7844
Page 2
Adopted this 24th day of October, 2011.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(SEAL)
Item No: 07E
Meeting Date: Oct 24, 2011
Type of Business: Council Business
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: James Ericson, City Administrator
Item Title/Subject: Second Reading and Adoption of Ordinance 864, an
Ordinance Amending Chapter 1008 of the Mounds View
Municipal Code Pertaining to Dynamic Display Signs
Introduction:
The City amended its sign code on January 12, 2009 to include operational requirements
and conditions for the use of dynamic display signage with the adoption of Ordinance 816.
The ordinance instituted several regulations regarding such signs as well as creating a
conversion process by which billboard companies could install a dynamic display billboard
face if it removed two-full faces elsewhere in the community. The City Council discussed
potential revisions at its work session on September 6, 2011 and directed staff to prepare
an ordinance for first reading, which occurred on September 26, 2011.
Discussion:
Since the adoption of the ordinance in 2009, it has become evident that that the amount of
time that each unique message must be held on dynamic signs was more than necessary.
The intent of the original ten second hold requirement was to prevent the sign’s message
from becoming a distraction to motorists. It has become clear that the hold time is much
longer than it needs to be. As a means to assess a more appropriate hold time, messages
on the City Hall sign have cycled every three seconds, every four seconds and every six
seconds. The four second hold time appears to allow optimum cycling of the messages
without becoming a distraction.
In addition, the ordinance includes several updates which articulate specific luminance
standards for dynamic display signs. The standard is based on “Nits” (candelas per square
meter) and limits such signs to no more than 500 Nits at night and up to 7,500 Nits during
the day. No sign erected subsequent to the adoption of the ordinance will be permitted
that has the capability (as certified by the owner) to be brighter than 7,500 Nits.
Also, the Code presently allows dynamic display signs to be located on school grounds,
church property or other institutional land uses within a residential district upon approval of
a conditional use permit. One of the conditions added is that the color of the lights be
amber, which is much “softer” than the harsh red such as found on the City’s sign or the
Walgreens’ sign.
Finally, the ordinance will require that any dynamic display sign that has the capability of
accessing and utilizing MN Amber Alert technology shall display such messages as they
are made available by the MN Dept. of Public Safety or other responsible agency.
Ordinance 864 Report
Oct 24, 2011
Page 2
Billboards
In addition to the changes on the previous page which apply to all dynamic display signs,
certain changes were made specific to billboards. In the time that has passed since
Ordinance 816 was adopted in 2009, many dynamic display billboards have been erected
in the Twin Cities metropolitan area. Staff is not aware of any incidents or complaints
arising from such signs, and it would seem that many of the original concerns expressed
regarding such signs have not come to fruition. The Council discussed this point at the
August work session and expressed interest in revising the City Code to be more
permissive, as the present requirements effectively discourage conversion of a billboard to
a dynamic display.
Two factors have effectively prevented the erection of a dynamic display billboard--the hold
time and the conversion requirement. According to the City Code, the hold time for each
billboard display impression is fifteen seconds. The billboard industry standard for hold
time (“dwell” time) is eight seconds. Regarding the conversion requirement, the Code
indicates that for each one dynamic face converted, two static faces must be removed.
Given the economics associated with outdoor advertising and the length of time the
structures must be maintained to amortize the original cost of construction, both issues--the
dwell time and the two-for-one conversion requirement—have proven to be insurmountable
impediments, perhaps by design.
To be less restrictive, Ordinance 864 eliminates the conversion requirements and reduces
the dwell time from 15 seconds to 8 seconds. In addition, the ordinance indicates that
dynamic display billboards may ONLY be located fronting Interstate 35W so long as they
are in excess of 1,000 feet from any residentially-zoned property in the City of Mounds
View, and only by permit issued by the City.
Recommendation:
Staff recommends favorable consideration of the second reading and adoption of
Ordinance 864, an ordinance amending Chapter 1008 of the Mounds View Municipal Code
relating to dynamic display signs, with the consent to publish a summary as presented in
the ordinance. This action of the Council requires a roll call vote.
Respectfully submitted,
________________________
James Ericson
City Administrator
ORDINANCE NO. 864
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE AMENDING CHAPTER 1008 OF THE MOUNDS VIEW CITY CODE
RELATING TO THE REGULATION OF DYNAMIC DISPLAY SIGNS
SECTION 1. The City Council of the City of Mounds View hereby amends Title
1000, Chapter 1008, Section 1008.10, Subdivision 9 of the Mounds View Municipal Code
by adding the underlined material and deleting the stricken material as follows:
Subd. 9. Dynamic Display Signs:
a. Findings: Studies, such as “Dynamic Signage: Research Related to Driver
Distraction and Ordinance Recommendations” prepared by SRF Consulting Group, Inc.,
dated June 7, 2007 for the City of Minnetonka, Minnesota, have shown there is a
correlation between dynamic displays on signs and distraction of motor vehicle drivers. As
such, the City of Mounds View adopts these standards and regulations to protect the
health, safety, welfare, image and aesthetics of the City.
b. The City allows noncommercial dynamic display signs wherever the City allows
commercial dynamic display signs. Such signs are subject to the same standards and total
maximum allowances per site or building of each sign type specified in this Chapter.
b c. Standards for all dynamic display signs:
(1) The images and messages displayed on the sign must be static,
complete in themselves, without continuation in content to any other sign. The messages,
content and images on all such displays shall not flash or blink and shall not include any
video images or content.
(2) No person or contractor shall install a dynamic display sign that because
of its position, shape, movement or color, interferes with the proper functioning of a traffic
sign, signal or that constitutes a traffic hazard.
(3) All dynamic display signs shall have ambient light monitors and shall, at
all times, allow such monitors to automatically adjust the brightness level of the sign based
on light conditions.
(4) The manufacturers, owners and operators of dynamic display signs must
design and equip such signs with a fully functional monitoring off switch system that
automatically shuts the sign off or will freeze the device or sign in one (1) position; if a
malfunction occurs. The signs and displays also must be equipped with a means to shut
off or discontinue the display if it malfunctions. The sign owner or operator must stop or
shut off the dynamic display within one (1) hour or as soon as reasonably possible of the
City notification that the sign is not meeting the standards of this Section of Chapter.
Ordinance 864
Page 2
(5) Any dynamic display sign capable of accessing and utilizing MN Amber
Alert technology shall display such messages as they are made available by the MN Dept.
of Public Safety or other responsible agency.
(6)(5) All dynamic display signs shall meet the following brightness standards:
(a) No sign shall be brighter than is necessary for clear and adequate visibility and
no sign shall exceed 500 Nits (candelas per square meter) during the day and 7,500 Nits
(candelas per square meter) at night.
(b) No sign shall be of such intensity or brilliance as to impair the vision of a motor
vehicle driver with average eyesight nor shall such a sign interfere with the driver’s
operation of a motor vehicle in any way or manner.
(c) No sign may be of such intensity or brilliance that it interferes with the
effectiveness of an official traffic sign, device or signal.
(d) The person owning or controlling a sign with a dynamic display shall adjust the
sign to meet the brightness standards according to the City’s instructions. The sign owner
or operator shall adjust the sign within one (1) hour or as soon as reasonably possible
upon notice of non-compliance from the City.
(e) All dynamic display signs installed after December 31, 2008, shall be equipped
and operated with an ambient light monitor or a mechanism that automatically adjusts the
brightness level of the sign in response to light conditions. These signs also shall be
equipped with a means to turn off immediately the display or lighting if the sign
malfunctions, and the sign owner or operator must turn off the sign or lighting within one (1)
hour or as soon as reasonably possible after the City notifies the owner or operator that the
sign is not meeting the standards of this Section or Chapter.
(f) Subsequent to November 1, 2011, no dynamic display sign shall have the
capacity to operate in excess of 7,500 Nits (candelas per square meter). The lamp
wattage and luminance level in Nits (candelas per square meter) shall be provided at the
time of permit application. Dynamic display sign permit applications must also include a
certification from the owner or operator of the sign stating that the sign shall at all times be
operated in accordance with City codes.
(g) (f) In addition to the brightness standards required above, dynamic display signs
shall meet the City’s lighting requirements as listed in Section 1103.09 (Glare) of the City
Code.
c d. The City allows dynamic display signs on on-site freestanding or ground signs
subject to Section Chapter 1008.10, subdivision 1 (Ground Signs) of the City Code, the
above-mentioned standards for all dynamic display signs, and subject to the following
additional conditions:
Ordinance 864
Page 3
(1) The owners or operators of such signs shall not use messages, content
or images that flash or blink.
(2) The images or messages on such signs shall not include any video
images or content.
(3) Such signs may be located only in the Limited Business (B-2), Highway
Business (B-3), Regional Business (B-4) or Commercial Planned Unit Developments
(PUD’s) zoning districts.
(2) (4) Such signs may be located on the sites of schools, churches, places
of worship or other institutional land uses, subject to the following additional conditions:
(a) City Council approval of a conditional use permit (CUP) as outlined in Section
1106.04 and Section 1125.01, subdivision 3 of the City Code.
(b) Dynamic display signs in residentially zoned districts must utilize amber color
lights.
(c) (b) Such signs shall not cause glare, disturbance or other problems to any
residential properties or land uses.
(5) The owner or operator of a dynamic display sign shall control and display
the primary or background images and messages on the sign so they maintain each
display for a minimum of ten (10) four (4) seconds. The City allows images, messages or
content on such signs that are static, with secondary or accessory animation or movement
that floats in, out, or across the primary message or those that have soft transitions.
(6) The City allows dynamic displays as part of a permanent freestanding or
ground sign, only if the dynamic display part of the sign comprises no more than fifty (50)
square feet of the sign area or fifty percent (50%) of the total square footage of said sign
face, whichever is less.
(7) Such signs may only display and advertise information about products,
events, persons, institutions, activities, businesses, services, or subjects that are located
on the premises or on the site or only to provide public service or community service
information.
(8) Such signs must meet all other City location and setback requirements.
Ordinance 864
Page 4
d e. The City allows off-site dynamic display signs subject to Section 1008.10, subdivision
6 (Billboards) of the City’s Code, the above-mentioned standards for all dynamic display
signs, and the following operational standards and additional conditions:
(1) The images and messages displayed on the billboard must be static and
each display must be maintained for a minimum of fifteen (15) eight (8) seconds. The
transition from one (1) static display to another must be instantaneous and without any
special effects or videos.
(2) Only billboards located adjacent to Interstate 35W not less than 1,000
feet from any residentially zoned property in the City of Mounds View may be retrofit to a
dynamic display, and only subsequent to a building permit issued by the City. One
hundred percent (100%) of the sign face may be used for dynamic display. The owner of
the billboard shall apply to the City for and the City shall issue a permit to retrofit up to one
hundred percent (100%) of one (1) sign face of an existing billboard structure with a
dynamic display if the responsible person, applicant or contractor meets all the following
requirements:
(a) The applicant or contractor may only convert one (1) sign face on a billboard
structure per request.
(b) The applicant or sign owner agrees in writing to the permanent removal of two
(2) billboard sign surfaces or faces in Mounds View within thirty (30) days after the City
issues the permit for each dynamic display surface. The required removals shall include
the complete removal of the billboard structure and foundation supporting each removed
sign surface or sign face. The applicant must agree that the City may remove the sign
structure and surfaces if the applicant does not do so, and the permit application must
identify the sign surfaces to be removed and the applicant shall submit to the City a cash
deposit, letter of credit or other form of financial security acceptable to the City Attorney
sufficient to pay the City’s costs for that removal. The applicant also must agree that they
are removing the sign surfaces voluntarily, that the applicant or owner has no right to
compensation from any governmental unit for the removed sign surfaces under any law
and that the applicant or owner has no right to rebuild or relocate the billboard elsewhere in
Mounds View. Replacement of an existing sign surface of a billboard with a dynamic
display sign does not constitute a removal of a sign surface.
(c) If the removed sign surface is one that the state required a state permit, the
applicant must surrender its permit to the state upon removal of the sign surface. The sign
that is the subject of the dynamic display sign permit cannot be turned on or begin to
operate until the sign owner or operator provides proof to the City that the state permit has
been surrendered.
(d) The billboard removal must be complete and inspected by the City before the
owner or operator turns on or puts into operation the dynamic display sign.
(3) (e) Public Safety. If City staff determines that a dynamic display sign is
not being operated pursuant to this Chapter due to its location or display capabilities, City
staff can require the sign owner or operator to move, remove or modify the sign after the
City notifies the property owner or operator about the operational issues.
Ordinance 864
Page 5
(3) Mounds View intends the provisions of this Chapter and Sections about billboards to
provide an incentive option for the voluntary and uncompensated removal of off-site signs
or billboards. The City bases these provisions on the recognition that the incentive creates
an opportunity to consolidate outdoor advertising signs and services that would otherwise
remain in Mounds View.
SECTION 2. In accordance with Section 3.07 of the City Charter, City staff shall
have the following summary printed in the official City newspaper in lieu of the complete
ordinance:
On October 24, 2011, the City Council adopted Ordinance 864 that amends Section
1008.10 of the Mounds View City Code to reduce the amount of time that messages
must be maintained on dynamic display signs from ten seconds to four seconds for
on-premises signs and from fifteen seconds to eight seconds for off-premises signs
(billboards.) In addition, the ordinance introduced specific luminance standards and
eliminated the provision which required two billboard faces to be removed for every
one billboard face converted to a dynamic display, and restricted dynamic billboard
faces to locations adjacent to I-35W .
A printed copy of the ordinance is available for inspection during regular business
hours at Mounds View City Hall and is available on line at the City’s web site located
at www.ci.mounds-view.mn.us.
SECTION 3. This ordinance shall take effect and be in force 30 days from and after
its passage and publication, in accordance with Section 3.09 of the City Charter.
Introduction and First Reading by the Mounds View City Council on September 26, 2011.
Second Reading and Adoption by the Mounds View City Council on October 24, 2011.
Publication Date: November 3, 2011
Joe Flaherty, Mayor
Attest:
______________________________
James Ericson
City Administrator
(seal)
392573v1 JSB BL140-12
Item No: 7.F.
Meeting Date: October 24, 2011
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Mark Beer, Finance Director
Item Title/Subject: Resolution 7846 Authorizing the Issuance of a General
Obligation Equipment Certificate of Indebtedness, Series 2011 to
the City of Blaine, Minnesota
Introduction: The City as a member of the joint fire department with the Cities of
Spring Lake Park and Blaine (SBM Fire Department) from time to time has a need to
purchase capital equipment. Due to the poor economy the fire department has deferred
the purchase of two fire trucks and extended the use of a third truck. SBM has
proposed to replace three fire trucks, which would provide significant savings due to the
combined purchase. The City Council approved the terms of sale for Equipment
Certificates of Indebtedness and a supplement to the Joint Powers Agreement in
resolution 7827 which provided authorization to move forward.
Discussion: The City of Blaine has generously agreed to act as the conduit for the
sale of General Obligation Equipment Certificates of Indebtedness for the three cities.
The City of Blaine has issued bonds and equipment certificates in the past when
significant equipment purchases or construction of facilities were needed. Each city will
pay their pro-rata share based on the formula in the Joint Powers Agreement. Currently
our share is 15.12%. To formalize the City’s proportionate share of the equipment
certificates of indebtedness the City Council would need to adopt the attached
resolution.
Recommendation: Staff recommends that the Council ask any questions that they
may have. Staff recommends approval of Resolution 7846.
Respectfully submitted,
________________________
Mark Beer
Finance Director
392573v1 JSB BL140-12
RESOLUTION NO. 7846
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
Authorizing the Issuance of a General Obligation Equipment Certificate of Indebtedness,
Series 2011 to the City of Blaine, Minnesota
BE IT RESOLVED By the City Council of the City of Mounds View, Ramsey County,
Minnesota (the “City”) as follows:
Section 1. Background.
(a) The City of Blaine, Minnesota (“Blaine”) has issued its $1,560,000 General
Obligation Equipment Certificates of Indebtedness, Series 2011A (the “Blaine
Certificates”) pursuant to Minnesota Statutes, Sections 412.301 (the “Act”) to
provide financing for the acquisition of various items of capital equipment for
municipal fire protection and firefighting purposes for the Spring Lake Park-
Blaine-Mounds View Fire Department (the “Equipment”).
(b) The City together with Blaine and the City of Spring Lake Park, Minnesota
(“Spring Lake Park” and, together with the City and Blaine, the “Cities”) have
approved and entered into that certain Joint Powers Agreement for the Provision
of Fire Protection Services dated December 11, 1990, as previously amended
and supplemented (the “Joint Powers Agreement”) and a Supplement to Joint
Powers Agreement (the “Supplement”) to provide for, among other things, fire
protection services for the Cities.
(c) Pursuant to the Supplement the Cities have each agreed to pay its proportionate
share of the debt service on the Blaine Certificates in accordance with a formula
based on each city’s proportionate number of fire calls to the total number of calls
made each year and each city’s proportionate tax capacity to the total combined
tax capacity of the Cities (as specifically set forth in the Joint Powers Agreement,
the “Formula”).
Section 2. Form of MV Certificate. To evidence its obligation to pay its proportionate
share of the debt service on the Blaine Certificates, it is necessary and expedient to the sound
financial management of the affairs of the City to issue a General Obligation Equipment
Certificate of Indebtedness, Series 2011 (the “MV Certificate”) pursuant to the Act in a principal
amount up to $250,000 and bearing interest at the rates set forth in the Blaine Certificates but
payable by the City in accordance with the Formula. The MV Certificate will be printed or
typewritten in substantially the form attached to this resolution.
392573v1 JSB BL140-12
Section 3. Pledge of Taxes. To reimburse Blaine for the City’s portion of the
payment of principal and interest on the Blaine Certificates and to pay the MV Certificate
evidencing such obligation, the City hereby irrevocably pledges the full faith and credit and
taxing powers of the City and the City shall levy ad valorem taxes on all taxable property, which
taxes may be levied without limitation as to rate or amount. The City will pay principal and
interest on the MV Certificate from the general fund of the City, and the general fund may be
reimbursed for those advances out of the proceeds of the taxes hereafter levied, when
collected, and the proceeds of such ad valorem taxes hereafter levied are pledged to the
payment of the MV Certificate.
Adopted this 24th day of October, 2011
__________________________________
Joe Flaherty, Mayor
(ATTEST)
__________________________________
Jim Ericson, City Administrator
(SEAL)
392573v1 JSB BL140-12
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
GENERAL OBLIGATION EQUIPMENT CERTIFICATE OF INDEBTEDNESS, SERIES 2011
The City of Mounds View, Minnesota, a duly organized and existing municipal corporation in
Ramsey County, Minnesota (the “City”), acknowledges itself to be indebted and for value received hereby
promises to pay to the City of Blaine, Minnesota, (“Blaine”), a principal sum not to exceed $250,000 plus
interest thereon at the rates set forth in Blaine’s General Obligation Equipment Certificates of Indebtedness,
Series 2011A (the “Blaine Certificates”) but payable by the City in accordance with the Formula as defined in
that certain Joint Powers Agreement for the Provision of Fire Protection Services dated December 11, 1990, as
previously amended and supplemented (the “Joint Powers Agreement”). Annual payments of principal and
interest, in amounts determined in accordance with the Joint Powers Agreement shall be payable February 1
of each year, commencing February 1, 2013. For the prompt and full payment of such principal and interest as
the same respectively become due, the full faith and credit and taxing powers of the City have been and are
hereby irrevocably pledged and the City Council has obligated itself to levy ad valorem taxes on all taxable
property, which taxes may be levied without limitation as to rate or amount.
This Certificate is issued pursuant to a resolution adopted by the City Council on October
24, 2011 (the “Resolution”), for the purpose of providing money to finance various items of capital equipment
for municipal fire protection and firefighting purposes for the Spring Lake Park-Blaine-Mounds View Fire
Department (the “Equipment”), pursuant to and in full conformity with the Constitution and laws of the State of
Minnesota, including Minnesota Statutes, Section 412.301, and the principal hereof and interest hereon are
payable primarily from ad valorem taxes, as set forth in the Resolution to which reference is made for a full
statement of rights and powers thereby conferred.
THIS CERTIFICATE IS NOT TRANSFERABLE.
IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions
and things required by the Constitution and laws of the State of Minnesota to be done, to exist, to happen and
to be performed preliminary to and in the issuance of this Certificate in order to make it a valid and binding
general obligation of the City in accordance with its terms, have been done, do exist, have happened and have
been performed as so required, and that the issuance of this Certificate does not cause the indebtedness of
the City to exceed any constitutional, or statutory limitation of indebtedness.
IN WITNESS WHEREOF, the City of Mounds View, Ramsey County, Minnesota, by its City
Council, has caused this Certificate to be executed on its behalf by the facsimile or manual signatures of the
Mayor and City Administrator and has caused this Certificate to be dated as of the date set forth below.
Dated: October 24, 2011
CITY OF MOUNDS VIEW, MINNESOTA
Joe Flaherty, Mayor James Ericson, City Administrator
Item No: 7G
Meeting Date: October 24, 2011
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Don Peterson, Public Works Supervisor
Item Title/Subject: Resolution 7845, Approving the Purchase of a Snow Plow from
Crysteel Truck Equipment
Background/Discussion:
As part of the Public Works Department’s maintenance program, service trucks are
purchased for the departments to perform the needed maintenance and inspections. While
the trucks are used for a wide variety of tasks, one of the functions is to plow snow in the
parking lots and on the trails within the City. The current plow used for this function was
purchased in 2000. The plow parts and components are wearing out and the plow unit is in
need of replacement.
Discussion:
Staff has received a quote from Crysteel Truck Equipment of Fridley, Minnesota via the
State of Minnesota Cooperative Purchasing Venture for a Boss 9‘2” Vee XT Blade for
$4,615.66. Added to this base quote are the following options:
1) Installation $433.91
2) Assembly of Moldboard $115.71
3) Snow Deflector installed $210.91
4) Locking Cylinders $240.16
Total cost of front-mounted plow unit (not including sales tax) is $5,616.35. The plow
purchase is included in the 2011 Budget for $6,000 under the Pavement Management
account (100-4470-7030).
Recommendation:
Staff recommends that the City Council consider adopting the attached resolution approving
the purchase of a new Boss 9’2” Vee XT Blade, including installation, assembly, snow
deflector, and locking cylinders, from Crysteel Truck Equipment for a total cost of $5,617.35
plus sales tax.
Respectfully submitted,
Don Peterson
Public Works Supervisor
RESOLUTION 7845
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING THE PURCHASE OF A SNOW PLOW FROM CRYSTEEL TRUCK
EQUIPMENT
WHEREAS, the City finds it in the best interest of the residents to provide snow
plowing and ice control on its streets, trails, sidewalks, and public parking lots; and
WHEREAS, a front-mounted snow plow for use with pick-up trucks has
approached the end of its useful life and is recommended to be replaced; and
WHEREAS, Public Works staff received a quote from Crysteel Truck Equipment
of Fridley MN to provide a snow plow, including installation, moldboard assembly, snow
deflector, and locking cylinders, for a total cost of $5,616.35 plus tax; and
WHEREAS, monies for the snow plow purchase are included in the 2011 Budget
under the Pavement Management fund (100-4470-7030).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View, Ramsey County, Minnesota as follows:
1. The City hereby accepts the quote submitted by Crysteel Truck Equipment of
Fridley, Minnesota for $5,616.35 plus tax for the purchase of a new Boss 9‘2”
Vee XT Blade including installation, moldboard assembly, snow deflector, and
locking cylinders.
2. Public Works staff is authorized and directed to procure the snow plow
purchase.
3. Payment for the snow plow purchase shall be funded from the Pavement
Management Fund (100-4470-7030).
Adopted this 24th day of October, 2011.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(SEAL)
Item No: 7H
Meeting Date: October 24, 2011
Type of Business: Council Business
Administrator Review: ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Don Peterson, Public Works Supervisor
Item Title/Subject: Resolution 7848, Approving a Contract with Architect Mechanical
Inc. for Heating Improvements at the Public Works Maintenance
Facility
Background:
The Public Works Maintenance Building was originally built around 1952. An addition was added
to the building in 1987 to address space and operations issues. The heating system for the entire
building involves a number of different systems. The office areas of the original building are
heated with a hot water (base board) radiant heating system, while other “non-office” areas of the
original building heated with natural gas ceramic heaters that hang from the ceiling. These
ceramic heaters were used successfully for many years, but in the 1990’s, parts became obsolete
and it became cost prohibitive to repair them or replace them in kind. A few of the heaters were
also “red tagged” (taken out of service) due to ceramic coils leaking natural gas. The heating
system was finally shut down in 2000 and gas supply removed to the heater units. The hot water
heat system for the office areas is still in use.
Heat for the 1987 addition was provided by a forced-air system in office areas and natural gas unit
heaters in non-office areas. The natural gas unit heaters were converted to burn waste oil in
1989. The waste oil used to fuel these heaters was supplied from City vehicle maintenance
operations and the general public via a used motor oil dumping station located in the yard of the
Public Works Maintenance Facility. While this system helped to reduce the cost of natural gas for
heating, it became unreliable and costly due to the uncontrolled waste being dumped into the
waste oil tank. Although only used motor oils were allowed to be dumped, some of the general
public found this was a good way to get rid of other undesirable fluids such as antifreeze, driveway
sealers, paint, wood stain, and just about any other fluid taking up space in their garages. This
cocktail mixture of “fuel” would often not flow through the jets of the burners properly, causing the
jets to gum up and fail, which required hiring contractors for costly maintenance and repair. In
addition, some of the waste that did burn did not burn cleanly and left bi-products such as thick
smoke, silt, and ash inside and around the building. The waste oil dump was finally closed at the
end of 2010 and the system is used on a limited basis with waste oil burned only from City
operations.
In response to the ceramic heaters being taken off-line in the original building and frequent
maintenance and repair downtime (and cost) for the waste oil burners, a ceiling-hanging radiant
tube heating system was installed in 2000. The system was installed in limited areas of the
original building and 1987 addition, including the mechanic bay, wash bay, and the main shop.
The radiant tube heating is very efficient and heats the surrounding surfaces under the heaters
rather than the surrounding air, providing a much better heat recovery when the large bay doors
are opened and closed. Unfortunately, the radiant tube heater did not extend into the main bay of
the original building served by the old ceramic heaters, leaving a poorly heated environment to
perform the duties that occur in that space during winter months.
Discussion:
Public Works staff has evaluated the heating and ventilation conditions in the Public Works
Maintenance Building for quite some time. Most recently, staff contacted the contractor who
performs routine maintenance on the building (Architect Mechanical) to evaluate the substandard
Approving a Contract with Architect Mechanical for Heating Improvements at the PW Maintenance Facility
October 24, 2011
Page 2
heat issues and develop a cost effective solution to make due until the maintenance building is
demolished and replaced (currently scheduled for 2016 construction in CIP). Architect Mechanical
provided a proposal to furnish and install the following improvements with associated cost
estimates:
• Extend a branch of the radiant tube heater into the main bay of the original building ($5,700)
• Remove the off-line waste oil unit heater adjacent to the south bay door and replace with a
250,000 BTU natural gas unit heater ($5,200).
These improvements and costs also include disposal, exhaust venting, connecting to existing
electrical, thermostats, system startup, and permits. Although the building is programmed to be
demolished and reconstructed in 2016, the radiant tube heat system and new natural gas unit
heater could be salvaged at that time and reused in the new building, other City building, or sold
via the League of Minnesota Cities website.
As previously mentioned, staff has discussed and budgeted intermediate improvements to the
heating and ventilation systems of the Public Works Maintenance Building for several years. The
2009 Budget included $120,000 for these improvements under the Special Projects Fund (280-
4180-7050). This funding was carried-over to the 2010 Budget while waiting a cost-effective
solution knowing that the building was programmed to be demolished in upcoming years.
Unfortunately, this amount was not carried-over to the 2011 Budget when a workable solution was
found. However, the Special Projects Fund does include $65,000 in the 2011 Budget for the City
Hall emergency generator (280-4160-7030). The City Council approved the purchase of the
generator in February 2011 for an amount not to exceed $25,000, leaving an unused budget
balance of $40,000 that could be reprogrammed for the approximate $11,000 heating
improvements.
Recommendation:
Staff recommends that the City Council consider adopting the attached resolution that will
approving Architect Mechanical provide the above improvement to provide an adequate
environment for maintenance workers to perform their winter tasks. A 10% contingency amount
($1,100) is recommended to be added to the $10,900 quote for minor electrical work needed or
other miscellaneous work resulting from unforeseen conditions during the work, for a budget
amount not to exceed $12,000. The resolution is written to use Special Projects Fund monies to
fund the proposed improvements.
Respectfully submitted,
Don Peterson
Public Works Supervisor
Attachment:
Resolution 7848
RESOLUTION 7848
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING A CONTRACT WITH ARCHITECT MECHANICAL INC. FOR HEATING
IMPROVEMENTS AT THE PUBLIC WORKS MAINTENANCE FACILITY
WHEREAS, the Public Works maintenance building (building) was originally
constructed around 1952 and expanded with an addition in 1987; and
WHEREAS, heating of the building is comprised of different types of systems, some of
which have been modified, added to, converted, or taken out of service in an attempt to
provide proper and cost effective heating of the building spaces; and
WHEREAS, changes to the heating systems, including heating units taken off-line for
safety reasons, have resulted in some building areas having inadequate heating environments
for regular maintenance activities to occur; and
WHEREAS, Public Works staff discussed and evaluated the heating issues with
Architect Mechanical Inc., who provided a combined quote for $10,900 to furnish and install all
labor and materials to extend a branch of the radiant tube heat system, replace a non-
functioning waste oil unit heater with a new 250,000 BTU natural gas unit heater, and other
miscellaneous and related work to address the poor heating issues; and
WHEREAS, monies are available in the 2011 Budget under the Special Projects Fund
(251-4160) to fund the proposed heating improvements.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View, Ramsey County, Minnesota as follows:
1. The combined quote for $10,900 submitted by Architect Mechanical Inc. for furnishing and
installing a radiant tube heater branch, a 250,000 BTU natural gas unit heater, and other
miscellaneous and related work is hereby accepted by the City. A 10% contingency of
$1,100 is approved to cover some minor electrical work and other potential unforeseen
construction costs and requires approval by the Public Works Director.
2. The Public Works Director is directed to prepare a construction contract between the City
and Architect Mechanical Inc. for said work at said price.
3. Upon satisfactory review by the City Attorney, the Mayor and City Administrator are hereby
authorized and directed, for and on behalf of the City, to execute and enter into the
construction contract with Architect Mechanical Inc.
4. Costs for the heating improvements shall be paid from the Special Projects Fund (251-
4160-7050).
Adopted this 24th day of October, 2011.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
James Ericson, City Administrator
(SEAL)
Item No: 8A
Meeting Date: October 24, 2011
Type of Business: Consent Agenda
Administrator Review : ____
City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Thomas Kinney, Chief of Police
Item Title/Subject: Resolution 7842 Approving State of Minnesota Joint Powers
Agreement with the City of Mounds View on behalf of its
Police Department and Prosecuting Attorney
Introduction:
The Mounds View Police Department has had continued access and connection to the
Criminal Justice Data Network. This service is provided by the State of Minnesota through
the Department of Public Safety and Bureau of Criminal Apprehension. This service allows
the police department staff access to the necessary databases in the state and national
network for motor vehicle records, driver’s licenses, criminal history and other background
information required for law enforcement investigatory purposes.
Discussion:
The State of Minnesota is requiring agencies to provide signed copies of a joint powers
agreement. This agreement grants the police department the capability to use the systems
and tools provided over the state criminal justice data communications network. The police
department and the City of Mounds View have current policies in place that govern the
proper use and security of this state system.
The State of Minnesota will continue to offer these services to the Mounds View Police
Department at an annual fee of $2,040.00. This amount has been a budgeted item each
year and does not reflect any increase in required payment. The agreement will be
effective for five years.
Recommendation:
Staff recommends approval of the joint powers agreement with the State of Minnesota in
order to continue the services made available to the police department.
Respectfully Submitted,
__________________
Thomas Kinney
Chief of Police
RESOLUTION NO. 7842
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENT
WITH THE CITY OF MOUNDS VIEW ON BEHALF OF ITS PROSECUTING
ATTORNEY AND POLICE DEPARTMENT
WHEREAS, the City of Mounds View, on behalf of its Prosecuting Attorney and
Police Department, desires to enter into a Joint Powers Agreement with the State of
Minnesota, Department of Public Safety and Bureau of Criminal Apprehension to use
systems and tools available over the State’s criminal justice data communications
network for which the City is eligible, and;
WHEREAS, The Joint Powers Agreement further provides the City with the
ability to add, modify and delete connectivity, systems and tools over the five year life of
the agreement and obligates the City to pay the costs for the network connection.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Mounds View, Ramsey County, Minnesota as follows:
1. That the State of Minnesota Joint Powers Agreement by and between the
State of Minnesota acting through its Department of Public Safety, Bureau of
Criminal Apprehension and the City of Mounds View on behalf of its Prosecuting
Attorney and Police Department, are hereby approved. A Copy of the Joint
Powers Agreement is attached to this Resolution and made a part of it.
2. That the Chief of Police, Thomas Kinney, or his successor, is designated the
Authorized Representative for the Police Department. The Authorized
Representative is also authorized to sign any subsequent amendment or
agreement that may be required by the State of Minnesota to maintain the City’s
connection to the systems and tools offered by the State.
3. That the City Prosecutor, Thomas Hughes, or his successor, is designated the
Authorized Representative for the Prosecuting Attorney. The Authorized
Representative is also authorized to sign any subsequent amendment or
agreement that may be required by the State of Minnesota to maintain the City’s
connection to the systems and tools offered by the State.
4. That Joe Flaherty, the Mayor for the City of Mounds View, and James
Ericson, the City Administrator, are authorized to sign the State of Minnesota
Joint Powers Agreements.
Resolution 7842
Page 2
Adopted this 24th day of October 2011.
____________________________________
Joe Flaherty, Mayor
ATTEST:
____________________________________
Jim Ericson, City Administrator
(seal)
Corrections/Revisions made by Councilmember Mueller, City Administrator Ericson and PW Director DeBar
PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL 1
CITY OF MOUNDS VIEW 2
RAMSEY COUNTY, MINNESOTA 3
4
Regular Meeting 5
September 26, 2011 6
Mounds View City Hall 7
2401 Highway 10, Mounds View, MN 55112 8
7:01 P.M. 9
10
11
1. MEETING IS CALLED TO ORDER 12
13
2. PLEDGE OF ALLEGIANCE 14
15
3. ROLL CALL: Flaherty, Stigney, Hull, Mueller, Gunn. 16
17
NOT PRESENT: None. 18
19
4. APPROVAL OF AGENDA 20
A. Monday, September 26, 2011, City Council Agenda. 21
22
Council Member Mueller requested Item 11B1 (Continued Discussion Regarding the Potential 23
Addition of a Canine Unit with the Mounds View Police Department) be moved up on the 24
agenda and discussed under Public Input. 25
26
MOTION/SECOND: Mueller/Hull. To Approve the Monday, September 26, 2011, agenda as 27
amended. 28
29
Ayes – 5 Nays – 0 Motion carried. 30
31
5. PUBLIC INPUT 32
33
Mike Reed, 2208 Lois Drive, explained he read the most recent New Brighton Bulletin, which 34
stated the Council supported the new Vikings Stadium. He did not feel additional business 35
would be brought into the community and he was disappointed by the Council’s support as 36
Mounds View residents would be taxed at a higher rate. 37
38
Mayor Flaherty reiterated that he was not for the Vikings, but for the job creation that would be 39
brought to the northern suburbs. He felt this entertainment complex would promote job creation 40
for the area. Mayor Flaherty indicated the Council did not support the .5% tax increase either. 41
42
Brian Amundsen, 3048 Wooddale Drive, explained he was also disappointed the Council 43
approved a Resolution of Support for the Vikings Stadium. He felt the Vikings Stadium should 44
not be a burden to the Ramsey County taxpayers. He encouraged the Council to send letters and 45
Mounds View City Council September 26, 2011
Regular Meeting Page 2
speak with County representatives regarding the stipulations within the City’s Resolution to 1
assure there is a clear understanding as to the City’s position regarding the stadium. 2
3
Gary Meehlhause, 7400 Parkview Drive, indicated he was encouraged that the Council passed a 4
Resolution of Support on behalf of the City and felt the City would see an economic boost 5
through jobs and business growth. 6
7
1. Continued Discussion Regarding the Potential Addition of a Canine 8
Unit within the Mounds View Police Department 9
10
Police Chief Kinney provided a verbal report to the Council. He explained a member of the 11
community was willing to serve on a private fundraising committee. This would greatly assist 12
the Police Department in securing the funds necessary to bring a canine unit to the City. Police 13
Chief Kinney introduced Robin Marion to the Council. 14
15
Robin Marion, resident of Mounds View, stated he was approached to head the private 16
fundraising efforts for the Police Department. He felt the canine unit would be a valuable asset 17
to assist the Police Officers. He encouraged the Council allow a committee to pursue funding, as 18
$6,000 was already being offered by the St. Paul Police Foundation. 19
20
Council Member Mueller stated that for less than 70¢ per resident a canine unit could be added 21
to the City. She felt the $12,000 needed for the canine unit could be taken from the General 22
Fund. Additional fundraising could be completed to assist with the future expense of the canine 23
unit for the Police Department. She encouraged the Council to move forward to ensure the City 24
did not lose the grant. 25
26
Council Member Stigney declined to discuss the item. 27
28
Council Member Gunn stated the community and the Police Department would greatly benefit 29
from the canine unit. She thanked Mr. Marion for stepping forward and being willing to assist 30
with fundraising. 31
32
Cindy Palm, 2266 Terrace Drive, suggested funds from Bethlehem Baptist Church be used to 33
assist with the expense of the canine unit. 34
35
Council Member Hull asked for the deadline on the $6,000 grant. Police Chief Kinney explained 36
the grant has been designated to the City of Mounds View by the St. Paul Police Foundation, if 37
the City would like to proceed with a canine unit, it would have to be accepted by an early 38
October deadline. The next canine handling school was being held in the spring of 2012 and was 39
a 12 week school. 40
41
Mayor Flaherty questioned how often a canine unit was called in to the City of Mounds View for 42
assistance. Police Chief Kinney explained this happened several times each week to assist with 43
calls. In fact, a K9 unit was utilized earlier in the day for a B & E at a business in our industrial 44
park. He felt this need would only continue to increase in the future. 45
Mounds View City Council September 26, 2011
Regular Meeting Page 3
1
Mayor Flaherty indicated the 2012 budget had been established. He stated the City would have 2
to find the initial $12,000 elsewhere as City funds were not allocated for this expense. He was 3
not prepared to increase the budget but did see the need and benefit of having a canine unit 4
within the Police Department. He explained the canine unit would offer added safety for the 5
officers. 6
7
Mayor Flaherty requested comments from the Council on how to proceed. 8
9
Council Member Stigney did not offer any comments as this was not a regular agenda item. 10
11
Council Member Hull was in favor of moving forward with the canine unit. 12
13
Council Member Mueller agreed. 14
15
Council Member Gunn supported the canine unit as well. 16
17
Mayor Flaherty requested Staff proceed with securing the grant from the St. Paul Police 18
Foundation. He suggested this item be further discussed at the October 3rd work session meeting. 19
20
6. SPECIAL ORDER OF BUSINESS 21
22
None. 23
24
7. COUNCIL BUSINESS 25
A. 7:05 p.m. Public Hearing to Consider Second Reading and Adoption of 26
Ordinance 860, Amending Title 1200 of the Mounds View City Code 27
Relating to the Review and Recordation of Plats and Minor Subdivisions and 28
Plat Dedication Requirements and Amending Appendix E, Minimum 29
Planning and Development Fees. 30
31
City Administrator Ericson stated that this was the second reading for Ordinance 860. The 32
Council introduced the Ordinance on September 12th. The Council was amending the Ordinance 33
to extend the plat recording timeline to six months, while also placing a fee on minor and major 34
subdivisions. The City Attorney reviewed the Ordinance and offered several language changes 35
regarding Park Dedication Fees. Staff recommended adoption of Ordinance 860. 36
37
Mayor Flaherty opened the public hearing at 7:30 p.m. 38
39
Hearing no public input, Mayor Flaherty closed the public hearing at 7:30 p.m. 40
41
Council Member Gunn requested Staff correct the fee schedule within the Ordinance summary 42
before publishing. 43
44
Mounds View City Council September 26, 2011
Regular Meeting Page 4
MOTION/SECOND: Mueller/Gunn. To Waive the Second Reading and Adopt Ordinance 860, 1
Amending Title 1200 of the Mounds View City Code Relating to the Review and Recordation of 2
Plats and Minor Subdivisions and Plat Dedication Requirements and Amending Appendix E, 3
Minimum Planning and Development Fees and publish the summary report. 4
5
Council Member Stigney was pleased that the ambiguity regarding Park Dedication Fees would 6
be clarified through this Ordinance. 7
8
Mayor Flaherty agreed stating the plat recording timeline was also extended to assist applicants 9
in meeting the City’s deadline. 10
11
ROLL CALL: Hull/Stigney/Mueller/Gunn/Flaherty. 12
13
Ayes – 5 Nays – 0 Motion carried. 14
15
B. Resolution 7830, Approving a Layout Configuration for On-Street Parking 16
at Lambert Park. 17
18
Public Works Director DeBar explained that Lambert Avenue was part of the Area D Street 19
Improvement Project. Additional parking was needed along Lambert Avenue to serve Lambert 20
Park. Bump-out parking was being proposed along Lambert Avenue and several layout 21
configurations were then presented to the Council. 22
23
Public Works Director DeBar stated the Street Committee recommended 60 degree reverse angle 24
parking, which would allow for 19 parking spaces and one handicap space. The Park and Rec 25
Commission were in favor of 60 degree standard parking. Staff noted another option would be 26
90 degree angle parking, which allowed for 22 parking spaces plus one handicap space. This 27
option allowed for the most flexibility for traffic approaching the park. In addition, the public 28
was most familiar with 90 degree parking. Staff noted several members from the Street 29
Committee and Park and Rec Commission were present to take questions from the Council. 30
31
Council Member Mueller questioned why only one handicap space was recommended adjacent 32
to the park. Public Works Director DeBar explained one handicap space was required according 33
to ADA requirements. An additional handicap space would be needed if there were over 25 34
parking spaces adjacent to the park. 35
36
Council Member Hull asked the benefit of the reverse angle parking and questioned if the City 37
would be changing all of its on-street parking to this style. Public Works Director DeBar stated 38
it could be confusing if the reverse angle parking was used only at Lambert Park. He indicated 39
an overall parking change would have to be determined by the Council. 40
41
Council Member Gunn was in favor of the 90 degree parking layout configuration as this allowed 42
for the most parking spaces. She indicated it allowed cars to pull into the spaces from both 43
approaching lanes of traffic. In addition, residents could also back into the spaces. 44
45
Mounds View City Council September 26, 2011
Regular Meeting Page 5
Mayor Flaherty thanked the Commission and Committees for their recommendations to Council. 1
He felt the 60 degree reverse angle parking would limit the approach of traffic to the parking 2
spaces. 3
4
John Kroeger, a member of the Parks, Recreation and Forestry Commission, explained the Park 5
and Rec Commission walked through the park in May of this year. The Commission felt the 6
parking should be condensed to a smaller area with the 60 degree angle. He was not an engineer 7
and felt the final call should be made by City staff. Either way, the neighborhood would 8
appreciate the parking be placed in one area and not spread along the entire park. 9
10
Brian Amundsen, 3048 Wooddale Drive, indicated the 60 degree reverse angle parking was 11
recommended for safety reasons. It also allowed for the area to be more bicycle friendly. He 12
indicated backing out of the 90 degree spaces could be dangerous as traffic would be approaching 13
from both directions. The 60 degree reverse angle parking allowed the driver to see traffic 14
approaching from just the one side and increased overall safety. He encouraged the Council to 15
proceed with the standard 60 degree angle parking if the reverse angle was not favored. This 16
would keep the parking consistent with Hillview Park. 17
18
Cindy Palm, a member of the Parks, Recreation, and Forestry Commission, stated backing into 19
parking spaces was dangerous, especially when children were present. 20
21
MOTION/SECOND: Stigney/Gunn. To Waive the Reading and Adopt Resolution 7830, 22
Approving a Layout Configuration for On-Street Parking with 90 Degree Parking at Lambert 23
Park. 24
25
Council Member Hull was in favor of the reverse angle parking as this did increase safety. 26
However, with no long term parking plan in the City, he would support the 90 degree angle 27
parking. 28
29
Council Member Mueller typically supported angled parking, but felt the 90 degree parking 30
would service the park best. 31
32
Mayor Flaherty stated the 90 degree parking would ensure that people did not have to complete a 33
u-turn to enter a parking stall. He felt the neighboring homeowners would appreciate this 34
configuration. However, the 60 degree angled parking did offer the most safety. 35
36
Ayes – 4 Nays – 1 (Flaherty) Motion carried. 37
38
C. Resolution 7829, Authorizing Step Increases for Police Officer Andrew 39
Olson, Accountant Agnes Quasabart, and Public Service Officer Craig 40
Swalchick. 41
42
City Administrator Ericson stated Staff was recommending step increases for Police Officer 43
Andrew Olson, Accountant Agnes Quasabart and Public Service Officer Craig Swalchick. Staff 44
read Resolution 7829 in full to the Council and recommended approval. 45
Mounds View City Council September 26, 2011
Regular Meeting Page 6
1
MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 7829, 2
Authorizing Step Increases for Police Officer Andrew Olson, Accountant Agnes Quasabart, and 3
Public Service Officer Craig Swalchick. 4
5
Ayes – 5 Nays – 0 Motion carried. 6
7
D. First Reading and Introduction of Ordinance 864, an Ordinance Revising 8
Chapter 1008 of the Mounds View City Code relating to Dynamic Display 9
Signs. 10
11
City Administrator Ericson stated this item was being brought before the Council for First 12
Reading and Introduction of Ordinance 864 which revised Mounds View City Code relating 13
Dynamic Display Signs. The hold time was causing public safety concerns and was addressed in 14
the Ordinance, reducing the hold time for off-premises signs from 15 seconds to eight seconds. 15
For on-premise signs, the hold time was being reduced from 10 seconds to three seconds. 16
Additional revisions were reviewed in detail with the Council. 17
18
City Administrator Ericson reviewed a change to Subdivision 9 and discussed the preferred 19
language. In addition, Staff reviewed the sign face conversion requirements and recommended 20
the Council limit dynamic display signs to the 35W corridor. He explained the City Attorney 21
had reviewed the Ordinance and Staff recommended the Council approve the first reading of 22
Ordinance 864. 23
24
Council Member Mueller questioned Staff regarding the two faced sign that fronts 35W near 25
Program Avenue. She expressed concern that the north facing size would interfere with the 26
adjacent neighborhood if it became a dynamic sign. City Administrator Ericson stated a 27
minimum requirement could be added to the Ordinance to ensure there was a minimum 28
separation from the adjacent neighborhood. 29
30
Brian Amundsen, 3048 Wooddale Drive, suggested the dynamic signs not be allowed to carry 31
messages through on separate panels. This could be a public safety issue. 32
33
Tom McCarver, Clear Channel Outdoor, stated signs along 35W could have sequential 34
messaging and this language could be forwarded to City staff to be added to the Ordinance. He 35
added that he would be more than happy to measure the distance of the north facing billboard 36
close to the manufactured home park. 37
38
MOTION/SECOND: Mueller/Hull. To Approve the First Reading and of Ordinance 864, an 39
Ordinance Revising Chapter 1008 of the Mounds View City Code relating to Dynamic Display 40
Signs. 41
42
Council Member Stigney requested several language changes on the Ordinance. In addition, he 43
suggested signs that malfunction be made to go dark. Mr. McCarver discussed with the Council 44
how the signs are controlled remotely and stated upon notification a sign could be made dark. 45
Mounds View City Council September 26, 2011
Regular Meeting Page 7
1
Council Member Stigney asked if the .3 foot candle requirement was being measured by the City 2
on all signs. He recommended this be made a part of the sign installation process. 3
4
Mayor Flaherty agreed. 5
6
Mr. McCarver stated the larger the sign the more ambient light that would be given off by the 7
sign. He indicated he would be more than willing to comply with suggested sign installation 8
process assuring that .3 foot candle requirements were being met. 9
10
Council Member Stigney recommended a two to one ratio be written into the code to ensure that 11
signs were not one foot in height and fifty feet in length. City Administrator Ericson did not feel 12
this had to be discussed within the Dynamic Display Code as it was addressed within the Sign 13
Ordinance. He suggested the sign ratio be addressed instead. 14
15
Council Member Stigney did not feel a dynamic display sign should front a neighborhood or 16
residential area. He expressed concern that the revisions to this code would lead to more 17
dynamic display signs within the City. He would rather see billboards within the community 18
decreased. 19
20
Council Member Stigney recommended the Ordinance be revised and reviewed by the Council 21
before the Second Reading. 22
23
Mayor Flaherty thanked Council Member Stigney for his research on this Ordinance. He 24
requested Staff discuss the revisions further with Council Member Stigney. 25
26
Ayes – 5 Nays – 0 Motion carried. 27
28
E. Resolution 7831, Authorizing Stantec Consulting Services Inc. to Perform 29
Engineering Design Services and Prepare Bidding Documents for Area E of 30
the Street and Utility Improvement Program. 31
32
Public Works Director DeBar stated Area E of the Street Improvement Project is scheduled to be 33
constructed in 2012. The design work would need to be completed yet this winter. In August, 34
the Council authorized Bonestroo to complete the topographic survey for Area E. Staff has been 35
negotiating the scope of services and scheduled fee for this area for the past several months. 36
37
Public Works Director DeBar explained that Bonestroo merged with an international firm early 38
in September and was now named Stantec Consulting Services Inc. Several of the engineers 39
with experience working on City projects, including Joe Rhein, have left Stantec. For this 40
reason, Staff felt it would be a good time to solicit fee proposals from Bolton & Menk as well as 41
Stantec Consulting Services Inc., as both firms now had engineers that have experience with the 42
project. 43
44
Mounds View City Council September 26, 2011
Regular Meeting Page 8
Public Works Director DeBar reviewed the fee proposals described in the Staff report and 1
recommended the Council authorize Stantec Consulting Services Inc. to perform engineering 2
design services for Area, as their bid was lowest. 3
4
Brian Amundsen, 3048 Wooddale Drive, commented that the Street and Utility Committee was 5
not aware of the information presented by Staff this evening and had not reviewed Staff’s 6
recommendation. 7
8
Mayor Flaherty asked Public Works Director DeBar if the Street and Utilities Committee 9
reviewed the engineering fees in the past. 10
11
Public Works Director DeBar indicated that the Committee has reviewed the overall Program 12
costs that include the engineering fees, but the Committee has never reviewed engineering fees 13
individually. 14
15
Mayor Flaherty questioned why Stantec’s figures were $258,000 less than the original estimation. 16
Lee Mann, Stantec Consulting Services Inc. stated the original fee schedule was created by an 17
individual that was no longer with the firm. For this reason, the new numbers were reviewed 18
with Public Works Director DeBar and the new estimation streamlined several processes, 19
creating greater efficiencies, reducing the expense to the City. 20
21
Public Works Director DeBar added that after completing several street improvement projects for 22
the City, the City was seeing some efficiencies in the process, which was reducing the overall 23
expense of the project. Public Works Director DeBar was not comfortable with Bonestroo’s 24
preliminary fee estimate and was confident that the fee estimate could be reduced. Public Works 25
Director DeBar also credited the lower fee to City Staff talking on a larger portion of the 26
workload through each improvement project, which reduced the time spend by the engineering 27
consultant. 28
29
Mayor Flaherty asked when the Street and Utilities Committee would be typically informed of 30
the information presented by Staff this evening. Public Works Director DeBar indicated he 31
spoke with the Council earlier this year about continuing to use Bonestroo for Area E or allowing 32
other firms to submit fee proposals, at which time the Council directed Staff to proceed with 33
using Bonestroo. However, with the unique situation of a merger, Staff felt this was an 34
opportune time to review the situation and allow fee proposals to be solicited by two firms with 35
staff having experience with the City’s street projects. In the end, the solicitation was good for 36
the residents, and taxpayers would win through the cost savings. 37
38
Mayor Flaherty asked Public Works Director DeBar whether the engineering costs associated 39
with last year’s Area D project were brought to the Street Committee for their review. 40
41
Public Works Director DeBar reported they were not. 42
43
Mounds View City Council September 26, 2011
Regular Meeting Page 9
Mayor Flaherty then stated, in response to Mr. Amundsen, that the City was not changing any of 1
its processes regarding the Committee and its review of such information. The Committee does 2
not typically receive this information. 3
4
Mr. Amundsen asked the Council what it would like the Streets and Utilities Committee to do. 5
He felt the Council has taken away the Committee’s ability to make financial decisions. 6
7
Council Member Mueller clarified that part of the savings seen for Area E was due to the fact the 8
design standards were already complete. In addition, because this was the City’s fourth street 9
improvement project, the City was using approximately 1/3 fewer consulting engineering hours 10
and more City Staff time. 11
12
Public Works Director DeBar stated this was the case, as the City has seen a reduction in the 13
consulting engineering hours over the past four years, since the projects began. Director DeBar 14
confirmed the City would manage Area E project with fewer consultant hours as bid. 15
16
MOTION/SECOND: Stigney/Hull. To Waive the Reading and Adopt Resolution 7831, 17
Authorizing Stantec Consulting Services Inc. to Perform Engineering Design Services and 18
Prepare Bidding Documents for Area E of the Street and Utility Improvement Program. 19
20
Council Member Hull noted he would support the Resolution but wanted to thanked Joe Rhein 21
and his excellent team for his work on the City’s behalf. Public Works Director DeBar indicated 22
he would pass this along to Mr. Rhein. 23
24
Mayor Flaherty echoed these sentiments and also thanked Joe Rhein for his excellent service to 25
the City of Mounds View. He looked forward to continued great engineering service from 26
Stantec. 27
28
Ayes – 5 Nays – 0 Motion carried. 29
30
8. CONSENT AGENDA 31
32
A. Set a Public Hearing for October 10, 2011 at 7:05 p.m. to Consider Special 33
Assessments for Delinquent Utility Charges. 34
B. Set a Public Hearing for October 10, 2011, at 7:10 p.m. to Consider Special 35
Assessments for Diseased Tree, Administrative Offense, False Alarm, and 36
Unpaid Abatement Charges. 37
C. Set a Public Hearing for October 10, 2011, at 7:15 p.m. to Consider a Special 38
for Unpaid Water Service Repairs. 39
40
MOTION/SECOND: Gunn/Mueller. To Approve the Consent Agenda as presented. 41
42
Ayes – 5 Nays – 0 Motion carried. 43
44
9. JUST AND CORRECT CLAIMS 45
Mounds View City Council September 26, 2011
Regular Meeting Page 10
1
Finance Director Beer answered the Council's questions related to claims. 2
3
MOTION/SECOND: Gunn/Hull. To Approve the Just and Correct Claims as presented. 4
5
Ayes – 5 Nays – 0 Motion carried. 6
7
10. APPROVAL OF MINUTES 8
9
None. 10
11
11. REPORTS 12
13
A. Reports of Mayor and Council. 14
15
Council Member Mueller reported last Saturday night, Irondale High School held their Music of 16
the Night Marching Band Competition. She indicated this was a great event and encouraged all 17
to attend an upcoming home football game to see the marching band in action. 18
19
Council Member Mueller stated last Tuesday evening the Festival in the Park Committee held a 20
meeting. The next meetings were scheduled for October 18th and November 15th both at 7:00 21
p.m. Anyone interested in volunteering were encouraged to attend an upcoming meeting to assist 22
in planning next year’s event. 23
24
Council Member Mueller indicated she attended the Ramsey County Local League of 25
Government meeting last Thursday. The group discussed passing a resolution of support for the 26
Vikings Stadium proposal. There was some discussion regarding the additional sales tax. The 27
consensus was to wait to see the study due in October from Met Council first. The next meeting 28
of RCLLG is scheduled for October 20th. 29
30
Council Member Mueller noted there was a Fall Harvest Meet and Greet scheduled for October 31
2nd from 2:00-5:00 p.m. at the Roseville Armory. The event was sponsored by the Suburban 32
Ramsey County Beyond the Yellow Ribbon. She encouraged interested residents and Council 33
members to serve at the event. 34
35
B. Reports of Staff. 36
37
City Administrator Ericson reviewed with the Council the work session items that would be 38
discussed in October. 39
40
City Administrator Ericson stated Staff held arbitration last week with LELS #232 Sergeants 41
Group. The arbitrator will take action in the next 30 days on this item. The City had met with all 42
four bargaining groups for the 2012 contracts. Staff was waiting to hear how insurance rates 43
would be affected in 2012. 44
45
Mounds View City Council September 26, 2011
Regular Meeting Page 11
City Administrator Ericson indicated the YMCA Advisory Committee was meeting next Monday 1
at 11:00 a.m. to discuss staffing at the Community Center. Interviews were being held this 2
Wednesday to fill Rick Spitzka’s position. City Administrator Ericson would be sitting in on 3
those interviews with the YMCA. 4
5
City Administrator Ericson indicated he and Heidi Steinmetz were subpoenaed to testify in court 6
on a civil matter regarding the Pac Building on County Road 10. He hoped this matter would 7
finally be settled and action could be taken on the property. 8
9
C. Reports of City Attorney. 10
11
City Attorney Riggs reviewed his monthly status report with the Council. 12
13
Mayor Flaherty reported the Fire Department was holding an Open House this evening from 14
5:00-8:00 p.m. at Station #2. The next Open House would be held at Station #3 in Blaine on 15
October 8th from 1:00-4:00 p.m. The final Open House was for Station #1 in Spring Lake Park 16
and was scheduled for October 9th from 1:00-4:00 p.m. 17
18
City Administrator Ericson added that the City of Blaine had proceeded with the equipment 19
bonds and the fire equipment purchases would be moving forward. 20
21
12. Next Council Work Session: Monday, October 3, 2011, at 7:00 p.m. 22
Next Council Meeting: Monday, October 10, 2011, at 7:00 p.m. 23
24
13. ADJOURNMENT 25
26
The meeting was adjourned at 9:16 p.m. 27
28
Transcribed by: 29
30
Heidi Guenther 31
TimeSaver Off Site Secretarial, Inc. 32
10-19-2011 12:00 PM CITY OF MOUNDS VIEW PAGE: 1
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: SEPTEMBER 30TH, 2011
100-GENERAL FUND
FINANCIAL SUMMARY % OF YEAR COMPLETED: 75.00
CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD
BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET
____________________________________________________________________________________________________________________________
REVENUE SUMMARY
TAXES 4,030,728 5,539.26 2,113,933.41 1,938,122.20 1,916,794.59 52.45
LICENSES & PERMITS 178,560 27,800.75 137,435.93 107,278.46 41,124.07 76.97
INTERGOVERNMENTAL 321,171 371.16 295,957.92 408,961.90 25,213.08 92.15
CHARGES FOR SERVICES 16,565 976.00 10,261.56 26,382.48 6,303.44 61.95
FINES & FORFEITURES 30,300 5,010.80 22,610.61 17,814.27 7,689.39 74.62
SPECIAL ASSESSMENTS 5,000 0.00 2,786.34 12,294.42 2,213.66 55.73
OTHER REVENUES 271,344 669.37 191,019.86 104,834.10 80,324.14 70.40
OTHER FINANCING SOURCES 795,649 6,484,591.44 6,487,800.44 16,797.55 ( 5,692,151.44) 815.41
TOTAL REVENUES 5,649,317 6,524,958.78 9,261,806.07 2,632,485.38 ( 3,612,489.07) 163.95
EXPENDITURE SUMMARY
City Council 49,767 3,328.25 34,199.21 32,424.61 15,567.79 68.72
Advisory Commissions 11,150 3,488.29 4,216.29 6,544.52 6,933.71 37.81
City Administrator 222,794 15,641.16 149,288.57 146,198.73 73,505.43 67.01
Elections 10,323 1,291.59 14,315.55 22,900.34 ( 3,992.55) 138.68
Finance 247,870 15,740.23 183,990.21 173,623.46 63,879.79 74.23
Central Services 238,923 27,668.15 136,640.08 135,740.70 102,282.92 57.19
Community Development 463,831 25,464.26 283,393.04 311,106.50 180,437.96 61.10
Police 2,304,086 191,332.01 1,647,198.18 1,595,758.95 656,887.82 71.49
Fire 297,467 0.00 292,734.16 328,201.52 4,732.84 98.41
Recreation 109,600 322.78 80,501.35 55,854.92 29,098.65 73.45
Park Maintenance 363,464 25,274.68 224,856.94 218,832.27 138,607.06 61.86
Forestry 55,000 6,143.65 32,451.00 13,114.99 22,549.00 59.00
Public Works Admin 123,715 9,530.73 85,795.10 77,757.72 37,919.90 69.35
Bldg/Grnds Maintenance 133,854 11,481.74 95,729.28 81,373.28 38,124.72 71.52
Veh/Equip Maintenance 86,259 6,206.19 65,133.84 61,141.18 21,125.16 75.51
Street Pavement Mgmt 380,501 14,463.82 146,742.49 143,625.57 233,758.51 38.57
Snow & Ince Control 122,712 6,264.32 78,187.48 90,271.89 44,524.52 63.72
Street Sign Maintenance 36,594 2,776.57 23,201.48 23,097.19 13,392.52 63.40
Convention/Visitor Bureau 42,750 5,484.20 30,168.94 32,237.26 12,581.06 70.57
Miscellaneous 270,161 197.18 20,752.25 20,997.29 249,408.75 7.68
Debt Service 89,662 0.00 43,420.29 73,597.58 46,241.71 48.43
TOTAL EXPENDITURES 5,660,483 372,099.80 3,672,915.73 3,644,400.47 1,987,567.27 64.89
REVENUE OVER/(UNDER) EXPENDITURES ( 11,166) 6,152,858.98 5,588,890.34 ( 1,011,915.09)( 5,600,056.34) 52.75-
1
10-19-2011 12:01 PM CITY OF MOUNDS VIEW PAGE: 1
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: SEPTEMBER 30TH, 2011
210-Cable
FINANCIAL SUMMARY % OF YEAR COMPLETED: 75.00
CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD
BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET
____________________________________________________________________________________________________________________________
REVENUE SUMMARY
TAXES 96,000 0.00 58,541.87 57,186.17 37,458.13 60.98
OTHER REVENUES 5,100 1,275.00 3,825.00 2,580.00 1,275.00 75.00
TOTAL REVENUES 101,100 1,275.00 62,366.87 59,766.17 38,733.13 61.69
EXPENDITURE SUMMARY
Recreation 121,161 5,983.31 85,747.98 86,822.05 35,413.02 70.77
TOTAL EXPENDITURES 121,161 5,983.31 85,747.98 86,822.05 35,413.02 70.77
REVENUE OVER/(UNDER) EXPENDITURES ( 20,061)( 4,708.31)( 23,381.11)( 27,055.88) 3,320.11 116.55
2
10-19-2011 12:01 PM CITY OF MOUNDS VIEW PAGE: 1
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: SEPTEMBER 30TH, 2011
220-DARE
FINANCIAL SUMMARY % OF YEAR COMPLETED: 75.00
CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD
BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET
____________________________________________________________________________________________________________________________
REVENUE SUMMARY
FINES & FORFEITURES 800 111.90 564.56 537.62 235.44 70.57
TOTAL REVENUES 800 111.90 564.56 537.62 235.44 70.57
EXPENDITURE SUMMARY
Police 3,800 0.00 581.90 1,188.40 3,218.10 15.31
TOTAL EXPENDITURES 3,800 0.00 581.90 1,188.40 3,218.10 15.31
REVENUE OVER/(UNDER) EXPENDITURES ( 3,000) 111.90 ( 17.34)( 650.78)( 2,982.66) 0.58
3
10-19-2011 12:01 PM CITY OF MOUNDS VIEW PAGE: 1
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: SEPTEMBER 30TH, 2011
225-Forfeiture
FINANCIAL SUMMARY % OF YEAR COMPLETED: 75.00
CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD
BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET
____________________________________________________________________________________________________________________________
REVENUE SUMMARY
FINES & FORFEITURES 5,500 101.77 9,012.24 10,886.50 ( 3,512.24) 163.86
TOTAL REVENUES 5,500 101.77 9,012.24 10,886.50 ( 3,512.24) 163.86
EXPENDITURE SUMMARY
Police 31,000 1,194.25 37,174.00 3,133.43 ( 6,174.00) 119.92
TOTAL EXPENDITURES 31,000 1,194.25 37,174.00 3,133.43 ( 6,174.00) 119.92
REVENUE OVER/(UNDER) EXPENDITURES ( 25,500)( 1,092.48)( 28,161.76) 7,753.07 2,661.76 110.44
4
10-19-2011 12:01 PM CITY OF MOUNDS VIEW PAGE: 1
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: SEPTEMBER 30TH, 2011
230-Econ Dev Authority
FINANCIAL SUMMARY % OF YEAR COMPLETED: 75.00
CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD
BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET
____________________________________________________________________________________________________________________________
REVENUE SUMMARY
OTHER REVENUES 0 0.00 5,743.00 0.00 ( 5,743.00) 0.00
OTHER FINANCING SOURCES 387,435 0.00 0.00 0.00 387,435.00 0.00
TOTAL REVENUES 387,435 0.00 5,743.00 0.00 381,692.00 1.48
EXPENDITURE SUMMARY
Economic Development 387,435 9,071.55 146,287.41 96,873.21 241,147.59 37.76
TOTAL EXPENDITURES 387,435 9,071.55 146,287.41 96,873.21 241,147.59 37.76
REVENUE OVER/(UNDER) EXPENDITURES 0 ( 9,071.55)( 140,544.41)( 96,873.21) 140,544.41 0.00
5
10-19-2011 12:01 PM CITY OF MOUNDS VIEW PAGE: 1
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: SEPTEMBER 30TH, 2011
240-Street Lighting
FINANCIAL SUMMARY % OF YEAR COMPLETED: 75.00
CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD
BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET
____________________________________________________________________________________________________________________________
REVENUE SUMMARY
OTHER REVENUES 2,000 0.00 ( 60.65)( 722.68) 2,060.65 3.03-
UTILITY SERVICES 74,000 353.04 58,360.32 58,651.15 15,639.68 78.87
TOTAL REVENUES 76,000 353.04 58,299.67 57,928.47 17,700.33 76.71
EXPENDITURE SUMMARY
Street Lighting 78,707 7,120.84 56,815.65 49,256.80 21,891.35 72.19
TOTAL EXPENDITURES 78,707 7,120.84 56,815.65 49,256.80 21,891.35 72.19
REVENUE OVER/(UNDER) EXPENDITURES ( 2,707)( 6,767.80) 1,484.02 8,671.67 ( 4,191.02) 54.82-
6
10-19-2011 12:01 PM CITY OF MOUNDS VIEW PAGE: 1
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: SEPTEMBER 30TH, 2011
245-Surface Water
FINANCIAL SUMMARY % OF YEAR COMPLETED: 75.00
CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD
BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET
____________________________________________________________________________________________________________________________
REVENUE SUMMARY
OTHER REVENUES 22,000 0.00 1,860.07 ( 7,032.92) 20,139.93 8.45
UTILITY SERVICES 250,718 1,377.24 203,558.47 197,950.22 47,159.53 81.19
OTHER FINANCING SOURCES 40,000 0.00 0.00 0.00 40,000.00 0.00
TOTAL REVENUES 312,718 1,377.24 205,418.54 190,917.30 107,299.46 65.69
EXPENDITURE SUMMARY
Surface Water 229,328 9,609.51 67,676.87 66,858.79 161,651.13 29.51
Street Cleaning 82,273 2,470.34 49,291.98 19,480.24 32,981.02 59.91
TOTAL EXPENDITURES 311,601 12,079.85 116,968.85 86,339.03 194,632.15 37.54
REVENUE OVER/(UNDER) EXPENDITURES 1,117 ( 10,702.61) 88,449.69 104,578.27 ( 87,332.69)7,918.50
7
10-19-2011 12:01 PM CITY OF MOUNDS VIEW PAGE: 1
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: SEPTEMBER 30TH, 2011
251-Park Dedication
FINANCIAL SUMMARY % OF YEAR COMPLETED: 75.00
CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD
BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET
____________________________________________________________________________________________________________________________
REVENUE SUMMARY
OTHER REVENUES 21,000 0.00 ( 384.61) 29,403.16 21,384.61 1.83-
TOTAL REVENUES 21,000 0.00 ( 384.61) 29,403.16 21,384.61 1.83-
EXPENDITURE SUMMARY
Recreation 310,000 0.00 0.00 0.00 310,000.00 0.00
Street Pavement Mgmt 0 5,626.64 26,719.25 25,280.12 ( 26,719.25) 0.00
TOTAL EXPENDITURES 310,000 5,626.64 26,719.25 25,280.12 283,280.75 8.62
REVENUE OVER/(UNDER) EXPENDITURES ( 289,000)( 5,626.64)( 27,103.86) 4,123.04 ( 261,896.14) 9.38
8
10-19-2011 12:01 PM CITY OF MOUNDS VIEW PAGE: 1
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: SEPTEMBER 30TH, 2011
252-Community Center Oper.
FINANCIAL SUMMARY % OF YEAR COMPLETED: 75.00
CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD
BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET
____________________________________________________________________________________________________________________________
REVENUE SUMMARY
CHARGES FOR SERVICES 12,000 0.00 0.00 0.00 12,000.00 0.00
OTHER REVENUES 177,934 18,695.79 136,902.26 136,864.74 41,031.74 76.94
OTHER FINANCING SOURCES 170,000 0.00 0.00 0.00 170,000.00 0.00
TOTAL REVENUES 359,934 18,695.79 136,902.26 136,864.74 223,031.74 38.04
EXPENDITURE SUMMARY
Recreation 9,900 5.50 5.50 0.00 9,894.50 0.06
Banquet Center 148,241 12,856.06 85,541.78 58,169.04 62,699.22 57.70
YMCA 232,771 12,260.73 151,302.78 120,786.46 81,468.22 65.00
Chamber of Commerce 0 548.86 3,658.75 4,032.13 ( 3,658.75) 0.00
Crtve Kids Child Care Cr 36,582 3,156.70 23,842.14 20,311.37 12,739.86 65.17
TOTAL EXPENDITURES 427,494 28,827.85 264,350.95 203,299.00 163,143.05 61.84
REVENUE OVER/(UNDER) EXPENDITURES ( 67,560)( 10,132.06)( 127,448.69)( 66,434.26) 59,888.69 188.65
9
10-19-2011 12:01 PM CITY OF MOUNDS VIEW PAGE: 1
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: SEPTEMBER 30TH, 2011
255-Lakeside Park
FINANCIAL SUMMARY % OF YEAR COMPLETED: 75.00
CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD
BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET
____________________________________________________________________________________________________________________________
REVENUE SUMMARY
INTERGOVERNMENTAL 21,216 0.00 21,216.00 21,216.00 0.00 100.00
OTHER REVENUES 450 101.05 195.71 604.39 254.29 43.49
TOTAL REVENUES 21,666 101.05 21,411.71 21,820.39 254.29 98.83
EXPENDITURE SUMMARY
Recreation 21,666 ( 479.66) 10,065.85 9,688.09 11,600.15 46.46
TOTAL EXPENDITURES 21,666 ( 479.66) 10,065.85 9,688.09 11,600.15 46.46
REVENUE OVER/(UNDER) EXPENDITURES 0 580.71 11,345.86 12,132.30 ( 11,345.86) 0.00
10
10-19-2011 12:01 PM CITY OF MOUNDS VIEW PAGE: 1
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: SEPTEMBER 30TH, 2011
280-Special Projects
FINANCIAL SUMMARY % OF YEAR COMPLETED: 75.00
CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD
BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET
____________________________________________________________________________________________________________________________
REVENUE SUMMARY
SPECIAL ASSESSMENTS 0 0.00 0.00 66.06 0.00 0.00
OTHER REVENUES 17,000 0.00 ( 561.67)( 6,733.77) 17,561.67 3.30-
TOTAL REVENUES 17,000 0.00 ( 561.67)( 6,667.71) 17,561.67 3.30-
EXPENDITURE SUMMARY
Central Services 10,000 0.00 0.00 0.00 10,000.00 0.00
Communtiy Development 522,000 4,427.43 69,711.20 18,095.68 452,288.80 13.35
TOTAL EXPENDITURES 532,000 4,427.43 69,711.20 18,095.68 462,288.80 13.10
REVENUE OVER/(UNDER) EXPENDITURES ( 515,000)( 4,427.43)( 70,272.87)( 24,763.39)( 444,727.13) 13.65
11
10-19-2011 12:01 PM CITY OF MOUNDS VIEW PAGE: 1
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: SEPTEMBER 30TH, 2011
285-Street Improvements
FINANCIAL SUMMARY % OF YEAR COMPLETED: 75.00
CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD
BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET
____________________________________________________________________________________________________________________________
REVENUE SUMMARY
TAXES 549,900 0.00 306,522.64 307,805.24 243,377.36 55.74
INTERGOVERNMENTAL 578,000 0.00 325,787.14 425,114.66 252,212.86 56.36
SPECIAL ASSESSMENTS 0 0.00 11,018.85 9,508.83 ( 11,018.85) 0.00
OTHER REVENUES 100,000 0.00 42,887.11 5,537.24 57,112.89 42.89
OTHER FINANCING SOURCES 300,000 0.00 0.00 0.00 300,000.00 0.00
TOTAL REVENUES 1,527,900 0.00 686,215.74 747,965.97 841,684.26 44.91
EXPENDITURE SUMMARY
Street Pavement Mgmt 767,000 941.99 8,578.45 146,306.74 758,421.55 1.12
TOTAL EXPENDITURES 767,000 941.99 8,578.45 146,306.74 758,421.55 1.12
REVENUE OVER/(UNDER) EXPENDITURES 760,900 ( 941.99) 677,637.29 601,659.23 83,262.71 89.06
12
10-19-2011 12:01 PM CITY OF MOUNDS VIEW PAGE: 1
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: SEPTEMBER 30TH, 2011
290-Recycling Grant
FINANCIAL SUMMARY % OF YEAR COMPLETED: 75.00
CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD
BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET
____________________________________________________________________________________________________________________________
REVENUE SUMMARY
INTERGOVERNMENTAL 26,185 0.00 19,587.68 0.00 6,597.32 74.80
OTHER REVENUES 0 0.00 ( 4.60)( 74.46) 4.60 0.00
TOTAL REVENUES 26,185 0.00 19,583.08 ( 74.46) 6,601.92 74.79
EXPENDITURE SUMMARY
Recycling 26,185 3,056.70 24,563.45 14,355.38 1,621.55 93.81
TOTAL EXPENDITURES 26,185 3,056.70 24,563.45 14,355.38 1,621.55 93.81
REVENUE OVER/(UNDER) EXPENDITURES 0 ( 3,056.70)( 4,980.37)( 14,429.84) 4,980.37 0.00
13
10-19-2011 12:01 PM CITY OF MOUNDS VIEW PAGE: 1
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: SEPTEMBER 30TH, 2011
295-Levy Reduction Fund
FINANCIAL SUMMARY % OF YEAR COMPLETED: 75.00
CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD
BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET
____________________________________________________________________________________________________________________________
REVENUE SUMMARY
OTHER REVENUES 131,000 2,815.12 0.00 ( 33,956.52) 131,000.00 0.00
TOTAL REVENUES 131,000 2,815.12 0.00 ( 33,956.52) 131,000.00 0.00
EXPENDITURE SUMMARY
Recreation 250,000 6,472,060.00 6,472,060.00 0.00 ( 6,222,060.00)2,588.82
TOTAL EXPENDITURES 250,000 6,472,060.00 6,472,060.00 0.00 ( 6,222,060.00)2,588.82
REVENUE OVER/(UNDER) EXPENDITURES ( 119,000)( 6,469,244.88)( 6,472,060.00)( 33,956.52) 6,353,060.00 5,438.71
14
10-19-2011 12:01 PM CITY OF MOUNDS VIEW PAGE: 1
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: SEPTEMBER 30TH, 2011
410-Tax Increment District 1
FINANCIAL SUMMARY % OF YEAR COMPLETED: 75.00
CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD
BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET
____________________________________________________________________________________________________________________________
REVENUE SUMMARY
TAXES 1,434,611 0.00 890,854.51 783,779.64 543,756.49 62.10
OTHER REVENUES 14,000 0.00 ( 346.11)( 9,872.99) 14,346.11 2.47-
TOTAL REVENUES 1,448,611 0.00 890,508.40 773,906.65 558,102.60 61.47
EXPENDITURE SUMMARY
Economic Development 2,313,425 483,383.32 1,528,378.84 551,669.09 785,046.16 66.07
TOTAL EXPENDITURES 2,313,425 483,383.32 1,528,378.84 551,669.09 785,046.16 66.07
REVENUE OVER/(UNDER) EXPENDITURES ( 864,814)( 483,383.32)( 637,870.44) 222,237.56 ( 226,943.56) 73.76
15
10-19-2011 12:02 PM CITY OF MOUNDS VIEW PAGE: 1
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: SEPTEMBER 30TH, 2011
420-Tax Increment District 2
FINANCIAL SUMMARY % OF YEAR COMPLETED: 75.00
CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD
BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET
____________________________________________________________________________________________________________________________
REVENUE SUMMARY
TAXES 154,335 0.00 69,165.48 80,301.49 85,169.52 44.82
OTHER REVENUES 2,500 0.00 ( 167.22)( 2,233.85) 2,667.22 6.69-
TOTAL REVENUES 156,835 0.00 68,998.26 78,067.64 87,836.74 43.99
EXPENDITURE SUMMARY
Economic Development 155,091 166.25 44,484.30 44,161.56 110,606.70 28.68
TOTAL EXPENDITURES 155,091 166.25 44,484.30 44,161.56 110,606.70 28.68
REVENUE OVER/(UNDER) EXPENDITURES 1,744 ( 166.25) 24,513.96 33,906.08 ( 22,769.96)1,405.62
16
10-19-2011 12:02 PM CITY OF MOUNDS VIEW PAGE: 1
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: SEPTEMBER 30TH, 2011
430-Tax Increment District 3
FINANCIAL SUMMARY % OF YEAR COMPLETED: 75.00
CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD
BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET
____________________________________________________________________________________________________________________________
REVENUE SUMMARY
TAXES 370,824 0.00 174,963.99 185,412.52 195,860.01 47.18
OTHER REVENUES 10,000 0.00 ( 258.45)( 4,287.99) 10,258.45 2.58-
TOTAL REVENUES 380,824 0.00 174,705.54 181,124.53 206,118.46 45.88
EXPENDITURE SUMMARY
Economic Development 733,794 1,547.16 9,275.69 16,091.23 724,518.31 1.26
TOTAL EXPENDITURES 733,794 1,547.16 9,275.69 16,091.23 724,518.31 1.26
REVENUE OVER/(UNDER) EXPENDITURES ( 352,970)( 1,547.16) 165,429.85 165,033.30 ( 518,399.85) 46.87-
17
10-19-2011 12:02 PM CITY OF MOUNDS VIEW PAGE: 1
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: SEPTEMBER 30TH, 2011
450-Tax Increment District 5
FINANCIAL SUMMARY % OF YEAR COMPLETED: 75.00
CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD
BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET
____________________________________________________________________________________________________________________________
REVENUE SUMMARY
TAXES 1,320,408 0.00 604,129.95 673,025.81 716,278.05 45.75
OTHER REVENUES 9,000 0.00 ( 128.62)( 681.01) 9,128.62 1.43-
TOTAL REVENUES 1,329,408 0.00 604,001.33 672,344.80 725,406.67 45.43
EXPENDITURE SUMMARY
Economic Development 1,333,989 166.25 1,460,280.23 1,084,047.05 ( 126,291.23) 109.47
TOTAL EXPENDITURES 1,333,989 166.25 1,460,280.23 1,084,047.05 ( 126,291.23) 109.47
REVENUE OVER/(UNDER) EXPENDITURES ( 4,581)( 166.25)( 856,278.90)( 411,702.25) 851,697.90 8,691.96
18
10-19-2011 12:02 PM CITY OF MOUNDS VIEW PAGE: 1
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: SEPTEMBER 30TH, 2011
505-GO Impr Bonds 2004
FINANCIAL SUMMARY % OF YEAR COMPLETED: 75.00
CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD
BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET
____________________________________________________________________________________________________________________________
REVENUE SUMMARY
TAXES 190,553 0.00 98,350.81 89,547.47 92,202.19 51.61
SPECIAL ASSESSMENTS 25,652 0.00 17,682.36 18,458.01 7,969.64 68.93
OTHER REVENUES 8,750 0.00 ( 105.01)( 1,438.20) 8,855.01 1.20-
TOTAL REVENUES 224,955 0.00 115,928.16 106,567.28 109,026.84 51.53
EXPENDITURE SUMMARY
Economic Development 264,275 0.00 263,713.75 266,017.50 561.25 99.79
TOTAL EXPENDITURES 264,275 0.00 263,713.75 266,017.50 561.25 99.79
REVENUE OVER/(UNDER) EXPENDITURES ( 39,320) 0.00 ( 147,785.59)( 159,450.22) 108,465.59 375.85
19
10-19-2011 12:02 PM CITY OF MOUNDS VIEW PAGE: 1
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: SEPTEMBER 30TH, 2011
640-Vehicle/Equip Replacement
FINANCIAL SUMMARY % OF YEAR COMPLETED: 75.00
CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD
BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET
____________________________________________________________________________________________________________________________
REVENUE SUMMARY
OTHER FINANCING SOURCES 185,000 0.00 0.00 0.00 185,000.00 0.00
TOTAL REVENUES 185,000 0.00 0.00 0.00 185,000.00 0.00
EXPENDITURE SUMMARY
Central Services 836,394 0.00 0.00 0.00 836,394.00 0.00
TOTAL EXPENDITURES 836,394 0.00 0.00 0.00 836,394.00 0.00
REVENUE OVER/(UNDER) EXPENDITURES ( 651,394) 0.00 0.00 0.00 ( 651,394.00) 0.00
20
10-19-2011 12:02 PM CITY OF MOUNDS VIEW PAGE: 1
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: SEPTEMBER 30TH, 2011
700-Water
FINANCIAL SUMMARY % OF YEAR COMPLETED: 75.00
CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD
BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET
____________________________________________________________________________________________________________________________
REVENUE SUMMARY
CHARGES FOR SERVICES 0 0.00 ( 5.53) 0.00 5.53 0.00
SPECIAL ASSESSMENTS 50,000 0.00 44,290.54 28,171.45 5,709.46 88.58
OTHER REVENUES 33,250 0.00 2,477.87 13,056.36 30,772.13 7.45
UTILITY SERVICES 789,552 4,218.53 485,801.59 507,781.04 303,750.41 61.53
OTHER FINANCING SOURCES 289,000 170.00 3,533.98 4,159.63 285,466.02 1.22
TOTAL REVENUES 1,161,802 4,388.53 536,098.45 553,168.48 625,703.55 46.14
EXPENDITURE SUMMARY
Administration 410,150 3,563.43 273,032.44 273,699.92 137,117.56 66.57
Utility Distribution 2,003,996 41,843.20 325,298.92 337,466.60 1,678,697.08 16.23
Water Production 149,908 12,742.08 85,384.55 80,442.08 64,523.45 56.96
TOTAL EXPENDITURES 2,564,054 58,148.71 683,715.91 691,608.60 1,880,338.09 26.67
REVENUE OVER/(UNDER) EXPENDITURES ( 1,402,252)( 53,760.18)( 147,617.46)( 138,440.12)( 1,254,634.54) 10.53
21
10-19-2011 12:02 PM CITY OF MOUNDS VIEW PAGE: 1
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: SEPTEMBER 30TH, 2011
730-Wastewater
FINANCIAL SUMMARY % OF YEAR COMPLETED: 75.00
CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD
BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET
____________________________________________________________________________________________________________________________
REVENUE SUMMARY
CHARGES FOR SERVICES 0 0.00 85.00 0.00 ( 85.00) 0.00
SPECIAL ASSESSMENTS 0 0.00 7,714.51 1,793.67 ( 7,714.51) 0.00
OTHER REVENUES 60,000 0.00 ( 1,234.71)( 17,173.85) 61,234.71 2.06-
UTILITY SERVICES 1,213,406 6,896.85 921,929.09 890,437.94 291,476.91 75.98
OTHER FINANCING SOURCES 330,000 0.00 0.00 0.00 330,000.00 0.00
TOTAL REVENUES 1,603,406 6,896.85 928,493.89 875,057.76 674,912.11 57.91
EXPENDITURE SUMMARY
Administration 144,118 3,563.50 42,783.12 41,765.84 101,334.88 29.69
Utility Distrbution 1,888,363 119,971.16 1,210,664.89 783,113.61 677,698.11 64.11
TOTAL EXPENDITURES 2,032,481 123,534.66 1,253,448.01 824,879.45 779,032.99 61.67
REVENUE OVER/(UNDER) EXPENDITURES ( 429,075)( 116,637.81)( 324,954.12) 50,178.31 ( 104,120.88) 75.73
22
10-19-2011 12:02 PM CITY OF MOUNDS VIEW PAGE: 1
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: SEPTEMBER 30TH, 2011
890-Pooled Investments
FINANCIAL SUMMARY % OF YEAR COMPLETED: 75.00
CURRENT CURRENT YEAR TO DATE PRIOR YEAR BUDGET % YTD
BUDGET PERIOD ACTUAL YTD ACTUAL BALANCE BUDGET
____________________________________________________________________________________________________________________________
REVENUE SUMMARY
OTHER REVENUES 0 49,871.84 354,365.85 415,799.14 ( 354,365.85) 0.00
TOTAL REVENUES 0 49,871.84 354,365.85 415,799.14 ( 354,365.85) 0.00
EXPENDITURE SUMMARY
____________ ______________ ______________ ______________ ______________ _______
REVENUE OVER/(UNDER) EXPENDITURES 0 49,871.84 354,365.85 415,799.14 ( 354,365.85) 0.00
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
10-18-2011 08:26 AM CITY OF MOUND VIEW PAGE: 1
POOLED CASH REPORT
AS OF: SEPTEMBER 30TH, 2011
BEGINNING CURRENT CURRENT
FUND ACCOUNT# ACCOUNT NAME BALANCE ACTIVITY BALANCE
___________________________________________________________________________________________________
CLAIM ON CASH
100-1010 CASH - POOLED 4M 2,248,357.14 6,172,554.61 8,420,911.75
210-1010 CASH - POOLED 4M 272,110.91 ( 4,708.31) 267,402.60
220-1010 CASH - POOLED 4M 5,390.97 111.90 5,502.87
222-1010 CASH - POOLED 4M 12,531.44 ( 12,531.44) 0.00
225-1010 CASH - POOLED 4M 19,648.91 ( 1,092.48) 18,556.43
230-1010 CASH - POOLED 4M ( 131,472.86) ( 9,071.55) ( 140,544.41)
235-1010 CASH - POOLED 4M 55,839.83 0.00 55,839.83
240-1010 CASH - POOLED 4M 139,219.03 ( 4,822.94) 134,396.09
245-1010 CASH - POOLED 4M 1,624,982.23 ( 4,418.22) 1,620,564.01
251-1010 CASH - POOLED 4M 894,084.58 ( 5,626.64) 888,457.94
252-1010 CASH - POOLED 4M 111,443.00 ( 9,836.44) 101,606.56
255-1010 CASH - POOLED 4M 21,929.35 580.71 22,510.06
280-1010 CASH - POOLED 4M 1,252,506.74 ( 4,427.43) 1,248,079.31
285-1010 CASH - POOLED 4M 6,619,236.00 18,551.04 6,637,787.04
290-1010 CASH - POOLED 4M 18,323.93 ( 3,056.70) 15,267.23
295-1010 CASH - POOLED 4M 6,469,244.88 ( 6,469,244.88) 0.00
410-1010 CASH - POOLED 4M 1,173,476.09 ( 483,383.32) 690,092.77
420-1010 CASH - POOLED 4M 468,049.07 ( 166.25) 467,882.82
430-1010 CASH - POOLED 4M 1,110,314.72 ( 1,547.16) 1,108,767.56
450-1010 CASH - POOLED 4M 72,337.30 ( 166.25) 72,171.05
505-1010 CASH - POOLED 4M 230,203.11 0.00 230,203.11
640-1010 CASH - POOLED 4M 2,256,712.37 0.00 2,256,712.37
700-1010 CASH - POOLED 4M 913,122.55 ( 41,713.86) 871,408.69
705-1010 CASH - POOLED 4M 330,971.33 500.00 331,471.33
730-1010 CASH - POOLED 4M 2,933,674.36 ( 84,276.42) 2,849,397.94
890-1010 CASH - POOLED 4M 304,494.01 49,871.84 354,365.85_
TOTAL CLAIM ON CASH 29,426,730.99 ( 897,920.19) 28,528,810.80
=============== ============== ==============
CASH IN BANK - POOLED CASH
CASH
999-1010 Pooled Cash 4M 103,373.22 242,647.99 346,021.21
999-1011 Pooled Cash Western 415,911.15 ( 186,181.97) 229,729.18_
SUBTOTAL CASH 519,284.37 56,466.02 575,750.39
INVESTMENTS
999-1041 Money Market RBC ( 1,000,000.00) ( 200,000.00) ( 1,200,000.00)
999-1044 Money Market Wells Fargo ( 19,930.91) 28,233.34 8,302.43
999-1045 Money Market Morgan Stanley 4,613,707.30 ( 244,141.06) 4,369,566.24
999-1091 Investments - RBC 4,750,000.00 0.00 4,750,000.00
999-1094 Investments - Wells Fargo 12,359,672.50 8,500.00 12,368,172.50
999-1095 Investments - Morgan Stanley 7,546,603.71 ( 247,000.00) 7,299,603.71
999-1099 Investments - 4M Plus Fund 657,264.02 ( 299,978.49) 357,285.53_
SUBTOTAL INVESTMENTS 28,907,316.62 ( 954,386.21) 27,952,930.41
TOTAL CASH & INVESTMENTS 29,426,600.99 ( 897,920.19) 28,528,680.80
76
Item No. 11.B.1.
Meeting Date: October 24, 2011
Type of Business: Reports
Administrator Review: _____ City of Mounds View Staff Report
To: Honorable Mayor and City Council
From: Mark Beer, Finance Director
Item Title/Subject: Financial Report for the Quarter Ended September 30, 2011
Attached is the September 30, 2011 Summary Revenue and Expense Report (pp. 1 – 25).
I have also attached our current investment inventory (pp. 26 – 75) and pooled cash report
(p. 76).
FINANCIAL REPORTS
General Fund:
The City received Local Government Aid of $116,039, Market Value Homestead Credit
was reduced by $150,477, and Police State Aid was $11,412 less than anticipated for the
year. The second half tax settlement will be paid in 2 payments, one during the third week
of November and the second during 1st week of December. This will amount to about 48%
of our tax revenues for the year. Interest revenue and transfers in and out are recorded at
the end of the year. Franchise taxes will end the year below projections due to lower
commodity prices and lower economic activity but slightly higher than 2010. Permit
revenues are down but slightly ahead of last year and Fines and Forfeitures are up slightly
over 2010. A larger percentage of the City’s revenues are received in the second half of
the year as taxes are collected in the fourth quarter and aids and credits are received in
the 2nd half of the year.
Most operating department expenditures are below budget expectations. The Council
made a number of choices early in the year that deferred spending to adjust for the
expected lower revenues and staff has been very mindful of the difficult revenue shortfalls.
The Fire department budget is paid over 8 months so the only expenditure remaining is
dispatching charges from Anoka County for the year.
Other Funds:
Community Center operations show a year-to-date deficit of $127,449. A transfer of
$175,000 from the General Fund is budgeted for 2010. Recreation profit from the YMCA
will be received in the 4th quarter and a contract management payment to the YMCA will
be made in the 4th quarter. Banquet Center revenues are $61,938 thru the 3rd quarter of
2011 compared with $56,677 for the same period in 2010. Expenditures are up for the
banquet center due to HVAC repairs and carpet cleaning. Community Center operations
may need to use fund balance even when the General Fund transfer is included.
The four utility funds are operating under budget. Water fund revenue is down with a wet
summer and thus the required conservation water rates that were adopted for 2010 have
not had a significant effect on water use. The rate study in the five year financial plan
indicates the need for a dime increase in water rates for 2012 or about $8 annually. The
Sanitary Sewer proposed increase for 2011 is 4% or about $10 annually. The Storm
Water fund and Street Light fund indicate no increase for 2012.
Investments:
The City will continue to experience lower investment income as a result of lower rates
most likely through 2013 and into 2014. Investment income for 2011 is $354,366
compared with $411,545 for the same period in 2010. Our portfolio for September 30,
2011 was 28,964,199 compared with $28,762,017 for 2010. I have attached the
September 30th investment statements and pooled cash report for you review.
Treasury Securities 2011 2010
2 year .27 .63
5 year 1.06 1.75
10 year 2.17 2.63
Cert. of Deposit
1 year .25 .40
The Federal Open Market Committee (FOMC) has maintained the current discount rate at
0% to .25%. They have indicated that they will keep rates low into 2013. Credit continues
to be tight and is still a concern for small businesses. There is some concern that the
economy might double-dip but that has abated somewhat recently. The Federal Reserve
is still considering if additional quantitative easing is needed.
State unemployment as of September 30th was 7.2% state-wide compared to national
unemployment of 9.1%. Ramsey County unemployment stands at 7.4%. Economists see
the national number not changing much in 2011 and into 2012. The State number has
been flat. The job market is a lagging indicator of an economic recovery so will be one of
the last things to show improvement.
Finance Department Operations – 4th quarter:
Finance staff will be busy during the fourth quarter finalizing the 2012 budget which will
culminate with a truth-in-taxation hearing and adoption of the 2012 budget and tax levy in
December. Delinquent utility bills, administrative offense fines, diseased tree charges and
unpaid property charges were presented to the Council for certification and will be sent to
the County at the end of November. Staff is currently working on our insurance policy
renewal and we will begin preparations for the annual financial audit.
Respectfully Submitted,
Mark Beer, Finance Director
393432v2 SJR MU125-11
Kennedy 470 U.S. Bank Plaza
200 South Sixth Street
Minneapolis MN 55402-1458
(612) 337-9300 telephone
(612) 337-9310 fax
http://www.kennedy-graven.com
Affirmative Action, Equal Opportunity Employer
Graven
C H A R T E R E D
SCOTT J. RIGGS
Attorney at Law
Direct Dial (612) 337-9260
Email: sriggs@kennedy-graven.com
MEMORANDUM
Date: October 20, 2011
To: Jim Ericson, City Administrator
From: Scott J. Riggs, City Attorney
Re: Mounds View Project Status Report
MU125-11: Administration. General discussions with staff regarding various City matters.
Research fundraising options for K-9 program. Consult with City staff regarding
K-9 programs and funding sources. Research regarding assessments on properties
that have or are going through bankruptcy proceedings and specially assessing
state land held in trust. Consult with City staff regarding same. Review snow and
ice control policies. Consult with City staff regarding same. Matters are
presently pending.
MU125-12: Finance Department. Work on and consult with City staff regarding insurance
agent role for City staff member. Matters are presently pending.
MU125-65: Licensing Matters. Consult with City staff regarding tobacco product shop
moratorium ordinance. Review and draft tobacco ordinance revisions and
research on regulation of tobacco licensee hours of operation. Matter is presently
pending.
MU210-54: City Code Update/Revisions. Revise and update City Code. Consult with City
staff regarding revisions, questions, etc. Matter is presently pending.
MU210-85: Red Oak Estates No. 3. Consult with City staff regarding matter. Matter is
presently pending.
&
Mr. Jim Ericson
October 20, 2011
Page 2
393432v2 SJR MU125-11
MU210-162: Robert’s Sports Bar. Consult with City staff regarding special assessments and a
disputed water assessment. Meet with owner and City staff. Consult with City
staff regarding same. Draft resolution and forward to City staff. Matter is
presently pending.
MU210-166: Billboard Matters. Review question regarding dynamic billboards and proposed
revisions to City Code. Draft proposed third amended lease, etc. Consult with
City staff regarding same. Matter is presently pending.
MU210-179: Mounds View Estates. Consult with City staff regarding limited use agreement,
paving project and insurance requirements. Consult with Association member
and attorney. Matter is presently pending.
MU210-189: Coventry Senior Living Project. Review final plat and other documentation.
Consult with City staff regarding same. Matter is presently pending.
MU210-192: Senior Housing Revenue Bonds, Series 2010 (Select Senior Living). The
temporary bonds that were issued and expected to be refunded with permanent
bonds in 2011 have been defeased. Matter is presently pending.
MU210-196: Minor subdivision: 7337 Spring Lake Road. Review preliminary documentation.
Draft subdivision opinion. Begin work on easements. Consult with City staff.
Matter is presently pending.
SJR:jms