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This meeting will be Called to Order in order for the Mayor and City Council members to be sworn in. 1. CALL TO ORDER: 2. PLEDGE OF ALLEGIANCE: 3. OATHS OF OFFICE: 4. ROLL CALL: • McCarty Stigney Koopmeiners Trude Quick 5. MiNii0MiNSTRATIVERISSUESAI ....,,..,,.,:.........,+....,...:.;.1:.3:;: . ........................ Items Discussed Per Consensus 1. Discussion Regarding Bel Rae Status (Chuck Whiting, City Administrator) • V. MOUNDS VIEW MOUNDS VIEW2/3 99T PROJECT COST SUMMARY • 0 City Day Care School Total Construction Costs 1,032,625 707,750 393,500 2,133,875 Canopy 0 0 0 0 Garage/tennent storage 0 0 0 0 Design Contingency 51,631 35,388 19,675 106,694 Total Hard Construction Costs 1,084,256 743,138 413,175 2,240,569 Construction Contingency 54,213 37,157 20,659 112,028 Architectural Fees 70,477 48,304 26,856 146,637 Equipment Costs Summary City Day Care School Total Food Service Equipment 3,629 2,488 1,383 7,500 Classroom/commons Fumishings/tables 37,642 By CHS By Sch 37,642 Start-up equipment By City By CHS By Sch 0 Computers By City By CHS By Sch 0 Office Equipment By City By CHS By Sch 0 Telephone/Communications system 24,196 16,584 9,220 50,000 Bleachers/backboards/wall pads 30,000 0 0 30,000 Total Equipment Costs 95,467 19,071 10,603 125,142 Project Coordination 0 0 0 0 Marketing 0 0 0 0 48% 33% 18% 100% Other Project Costs Summary City Day Care School Total Moratorium BldgAnalysis 0 0 0 0 ID Moratorium Application 0 0 0 0 Builders Risk Insurance 2,710 1,857 1,033 5,600 Surveyor/Platting 1,936 1,327 738 4,000 Market Study 0 0 0 0 Soil Testing 1,694 1,161 645 3,500 Phase 1 Environ, 1,331 912 507 2,750 SAC charges 0 0 0 0 Master Plan 0 0 0 0 Misc./other reimbursable exp. 7,259 4,975 2,766 15,000 Landscape/Civil Engineer 2,662 1,824 1,014 5,500 Kitchen Consultant 0 0 0 0 Intenor Consultant 0 0 0 0 Telephone Consultant 0 0 0 0 Computer Consultant 0 0 0 0 Total Other Project Costs 17,590 12,056 6,703 36,350 Financing Issuance Costs Summary City Day Care School Total Underwriters Counsel 0 0 0 0 Bond Counsel 0 0 0 0 City Counsel 0 0 0 0 Financial Consultant 0 0 0 0 Trustee Fees 0 0 0 0 Mortgage Registration 0 0 0 0 Title Clearance Insurance/Closing 0 0 0 0 Constdisbursmg fee(12 draws) 0 0 0 0 Financing admin.fee(1st year) 0 0 0 0 Other City Financing Costs 0 0 0 0 Misc.&printing 0 0 0 0 Total Financing Issuance Costs 0 0 0 0 1,322,004 859,726 477,997 2,659,726 • ADD: Capitalized Interest 0 0 0 0 Debt Service Reserve 0 0 0 0 Working capital 0 0 0 0 Financing/Placement Fee 0 0 0 0 1,322,004 859,726 477,997 2,659,726 BEL-RAE COMMUNITY CENTER #90614MP 10 BEL RAE COMMUNITY CENTER MOUNDS VIEW, MN. 3-Feb-97 OPTION, Schematic Renovate existing Bel-Rae facility - Dance Floor City - Senior Center City - Children's Home Society Tenant - Community Educ. (class/meeting rooms) Tenant New Construction - Teen Center City - Community Education, expansion Tenant - V. B. Diggs, Volleyball Courts Owner Concessions Toilets Office/Retail Community Center Gymnasium _ y • Page 1 BEL-RAE COMMUNITY CENTER #90614MP City of Mounds View Opinion of Probable Costs City, Renovation Corridor/Ancillary/Storage 2,700 sq.ft. x $30.00 /sq. ft. = $81,000.00 Toilet Renovation 600 sq.ft. x $120.00 /sq. ft. = $72,000.00 Kitchen upgrade (walls/flr/clg) 675 sq.ft. x $45.00 /sq. ft. = $30,375.00 Senior Center/Offices 1,200 sq.ft. x $50.00 /sq. ft. = $60,000.00 Entry Vestibule (new) 1 Is $7,500 = - $7,500.00 SUBTOTAL-Renovation Costs $250,875.00 City, New Construction _ ------IIIMIIIIIIIIIIIIHZ II-sq.ft. x $99,750.00 SUBTOTALII $99,750.00 $350,625.00 •, Design111111SUBTOTAL $17,531.25_ MI EMI= CITY SPACE CONSTRUCTION COST $368,156.25 T 1 I Additional Costs I I Sitework (Wetlands) ills $50,000 = $50,000.00 I Exterior facade upgrade ills I $75,000 = $75,000.00 (renovate existing entrance facade, paint building) (Dance Floor I 6,500 Isq.ft. x1 $78.00 /sq. ft. = $507,000.00 1 (floor/ceiling/operable partitions) 'Parking 1 Is _ $50,000 = $50,000.00 SUBTOTAL -Renovation Costs $682,000.00 SUBTOTAL $682,000.00 5% Design Contingency I I $34,100.00 1 $716,100.00 ADDITIONAL CONSTRUCTION COST Page 2 BEL-RAE COMMUNITY CENTER #90614MP ID Leasehold Tenant School District(Community Education) Opinion of Probable Costs Community Education, Renovation Storage/Corridor 500 sq.ft. x $55.00 /sq. ft. = $27,500.00 Toilets (main toilets additional 200 sq.ft. x $120.00 /sq. ft. = $24,000.00 SUBTOTAL-Renovation Costs $51,500.00 ' Community Education, New Construction Class/Meeting rooms 3,600'sq.ft. x $95.00 /sq. ft. = $342,000.00 SUBTOTAL-New Construction Costs $342,000.00 SUBTOTAL $393,500.00 5% Design Contingency $19,675.00 leCOMMUNITY EDUCATION CONSTRUCTION COST $413,175.00_ Leasehold Tenant Childrens Home Society (Daycare) _ Opinion of Probable Costs Daycare, Renovation I Daycare 7,4501sq.ft. xl $95.00 /sq. ft. = I $707,750.00 I I SUBTOTAL-Renovation Costs I $707,750.00 SUBTOTAL I I $707,750.00 5% Design Contingency $35,387.50 DAYCARE CONSTRUCTION COST $743,137.50 • I I I Page 3 • 1 • - BEL-RAE COMMUNITY CENTER #90614MP FURNISHINGS • III • Conference Rooms (2) 1 Is $7,200 = $7,200.00 (2 tables, 12 chairs) Meeting Room 1 Is $8,000 = • $8,000.00 (100 chairs) Dance Floor, Tables 1 Is $6,750 = $6,750.00 (45 round tables) County Offices 1 Is $3,200 = $3,200.00 _ (2 desks, 4 chairs, files) Head Start 1 Is $2,100 = $2,100.00 , (3 tables, 20 chairs) Seniors 1 Is $4,000 = $4,000.00 (3 lounge chairs, 5 chairs, 2 sofas, 2 tables) Teen Center 1 Is $4,600 = $4,600.00 (2 sectionals, 2 tables, 12 chairs, 6 lounge chairs) SUBTOTAL-FURNISHINGS $35,850.00 SUBTOTAL $35,850.00 5% Design Contingency $1,792.50 FURNISHINGS CONSTRUCTION COST $37,642.50 1111 •I 1 1 1 1 1 1 1 1 I 1 CITY CONSTRUCTION COST 1 $2,278,211.25 • Page 4 BEL-RAE COMMUNITY CENTER #90614MP III V.B. Diggs (Volleyball) Opinion of Probable Costs V.B. Diggs, New Construction Courts 16,400 sq.ft. x $55.00 /sq. ft. = $902,000.00_1 1st floor commons/ancillary 5,400 sq.ft. x $55.00 /sq. ft. = $297,000.00 (v.ball toilets/concessions/corridor/support) 2nd floor commons/balcony 7,000 sq.ft. x $50.00 /sq. ft. = $350,000.00 • (open area/balcony/concessions) Ext. Wall Upgrade (V.B.Diggs 1 Is $40,000 = $40,000.00 Gymnasium 12,800 sq.ft. x $55.00 /sq. ft. = $704,000.00 (toilets/support0 Ext. Wall Upgrade (gym) 1 Is $25,000 = $25,000.00 Wood Floor Upgrade (gym) 1 Is $95,000 = $95,000.00 Teen Center/2nd Floor Loung 3,200 sq.ft. x $75.00 /sq. ft. = $240,000.00 ( 1st floor teen activity area/2nd floor lounge) Lobby/Entry/Corridor 3,300 sq.ft. x $95.00 /sq. ft. = $313,500.00 (main entry/lobby/corridor) Exterior activities 1 Is $25,000 = $25,000.00 Sitework (Wetlands) 1 Is $100,000 = $100,000.00 Parking _ 1 Is $100,000 = $100,000.00 Ill SUBTOTAL-New Construction Costs $3,191,500.00 SUBTOTAL $3,191,500.00 5% Design Contingency _ $159,575.00 V.B.DIGGS CONSTRUCTION COST $3,351,075.00 I I I 1 0 TOTAL CONSTRUCTION COST $5,629,286.25 Page 5 .1-4 l'.. •,•-ms.•a .-- •••7': 1...:11--=-.-'-."-"j...-",•-_,-'1_,..-:=---_.-...--7. ,_..-.:,,•:_::,.•••• -• 1•41,:::::::7-21•-•-----••••••F.'-res ., ..,F:- ...........iii,,..-imrs-::,•117.7f.7-L....I:.„,_ ,,,,......'1.1.-:"....„..., ....c.,?-7-.1117,. ...,z4.__,,.... .. .,_.m,..,,==,_.,,,_,.7,:y.1;17_4.Fr;:-. --v. -7-,.- 1.7-•__Vr-,:74..,t--.:_-,::-...-FA-=‘,,i-. .. -_ ;--4:r1.1.72.:CI c:':-'-*f:%-7.--,Z.;:l;. r- 4:4:-',- • .,...7..„..,.....,.. .r.... ..„4.....,.._::,-, _ .--•:,......,..,-...-...,..„......--._ . .. ....Z...,..."1,.„..-,.-....-- -...“..L.,1-•i,,x,..,.7,,....•i-1.-••••"..„.vv...t..'.....4:1::-1...i.i..t..;..i::.•.,-..... ,,..;._:.....,.•.....s.:..:::-F7pz,• -,,,, •-••••--••"1 ..,•,::•.F...tpc..::'.... -.,--..--,7r...-,.1 .7.••••••..-.....r..r•,,•••47..,,,,,- :•4•1,.r.,.,-=•...„--0>,,---...:•_z...- 4...--...=.----a,. --L-• ....:,:.„...„... ,....,, 7... ...._.... , ... _........."...,,....2.- . _. 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' • '; . • . • . , . . , . • , , . .. , ... 0 Task Force Report • 0 January 0 1997 Identified Users of the • - Community Center Groups and Organizations ORGANIZATION SPACE NEEDED FUNCTION Boy Scouts Meeting room, gym Group meetings Boy Scouts Meeting room Leader meetings Boy Scouts Large area, banquet,kitchen Activities i.e. roller derby, projects 8t special events Girl Scouts Meeting room, gym Groups meetings Girl Scouts Meeting room Leader meetings Girl Scouts Large area, banquet, kitchen Activities including Special events and Service projects. Irondale Hockey Assoc. Meeting room Assoc. Meetings . Irondale Hockey Assoc. Large Room Registration, pictures, Fund raisers Irondale Basketball Assoc. Meeting room Board Meetings Irondale Basketball Assoc. Large Room Coaches Training Irondale Basketball Assoc. Gymnasium Games, practices and tournaments Irondale Baseball Assoc. Meeting room Board meetings Irondale Baseball Assoc. Large Room Registration Irondale Baseball Assoc. Large Room Coaches Training Irondale Baseball Assoc. Gymnasium Spring Warmup Irondale Fastpitch Soft. Assoc. Meeting Room Board meetings Irondale Fastpitch Soft. Assoc. Large Room Registrations Irondale Fastpitch Soft. Assoc. Large Room Coaches Training Irondale Fastpitch Soft. Assoc. Gymnasium Pitching clinics & Spring warmup Pinewood School Large room,gym, auditorium Concerts Sunnyside School Large room, gym, auditorium Concerts Lion's Club Banquet Room, Kitchen Fundraisers, ie. Dinners Lion's Club Banquet Room, Kitchen Community events Spring Egg Hunt Lion's Club Meeting Room Board Meetings ORGANIZATION SPACE NEEDED FUNCTION Lioness's Club Meeting Room Board Meetings • Lioness's Club Large Room Childrens' events ie. Holiday parties, bake sale, etc. Home Owner Assoc. (2) Large Room, Banquet Board meetings, Silver Lake Woods 8t Special events Knollwood Green Daycare Providers Group Meeting Room Providers' mtgs. Daycare Providers Group Gymnasium Activities Daycare Providers Groups Banquet Room Special events Home School Group Meeting Room Meetings Home School Group Gymnasium Activities Home School Group Large Room Special events Northside Christian School Gymnasium Phy. Ed classes Northside Christian School Gymnasium Athletic Teams Use Manufactured Home Parks Meeting Rooms Resident meetings Manufactured Home Parks Meeting Rooms Manager's mtgs. Manufactured Home Parks Banquet Rooms, Gyms Special events 111 Ramsey CountyMeeting Rooms Immunizations Ramsey County Meeting Rooms HUD interviews, mtgs Ramsey County Meeting Rooms Miscellaneous Fare For All Program Kitchen, entry area Food Distribution Community Theater Banquet Room,Stage Special events Community Theater Meeting Rooms Board meetings Community Theater Storage Theater stuff Recreation Activities Banquet Room/Kitchen Revenue Rentals Recreation Activities Banquet Room/ Kitchen Community events Recreation Activities Gymnasium Youth, adult Athletic activities Recreation Activities Gymnasium/ vending area Teen activities Recreation Activities Meeting room/kitchen Senior activities Recreation Activities Banquet/large room Dance activities Recreation Activities Gymnasium/ large room After school activities Recreation Activities Gymnasium/large room Summer youth/teen activities 41, Recreation Activities Gymnastics Adult athletics/sports Recreation Activities Large Rooms Coaches Training, 55 Alive Defensive Driving, First Aid, etc. ORGANIZATION SPACE NEEDED FUNCTION Recreation Activities Large Rooms, gym Festival activities le Recreation Activities Gym Tournaments Recreation Activities Gymnasium Exercise/Fitness Recreation Activities All Rooms Various programs at Special events Community Orientated Policing Gymnasium/kitchen Halloween Bash COPS Meeting Rooms Monthly meetings COPS Gymnasium/spaces Teen Programs COP, Neighborhood Mtgs Mtg rooms, other Special events,mtgs Police Gymnasium Physical Fitness Comm. Dev. Banquet Room Housing Programs Open House Housing/COPS Large Room Multi-Housing Group Meetings School District Meeting Rooms Summer Reading Programs lrondale HS Gymnasium Marching Band/color guard Practice lrondale/Edgewood Gymnasium Athletic team uses Elections Large Rooms areas Elections Local Churches Large Rooms, Banquet, Special events, i.e. kitchen,gym Banquets,special Services ill Political Party Meetings Large Rm, Mtg Rms, Banquet Fund raisers, mtgs Kitchen Public Hearings Large Rm, banquet area Large seating capacity 1111 Potential Community Center Revenue Activities Through FacilityRental Charges • LONG TERM LEASE AGREEMENTS WITH VARIOUS SERVICES INCLUDING CHILDREN'S HOME SOCIETY AND COMMUNITY EDUCATION. • MEETINGS: SUCH AS UNION MEETINGS, BUSINESS/COMPANY MEETINGS, TRAINING WORKSHOPS, BUSINESS CONFERENCES. • SPECIAL INTEREST GROUPS: SUCH AS DANCE GROUPS, MUSIC GROUPS, FIREMAN'S BALL, ETC. • RECEPTIONS: INCLUDING WEDDING RECEPTIONS, REUNIONS, ANNIVERSA- RIES, BIRTHDAY PARTIES, ETC. • GYMNASIUM RENTALS AND TOURNAMENTS • RECITALS: INCLUDING DANCE AND MUSIC RECITALS II ® EXHIBITION AND TRADE SHOWS: SUCH AS CRAFT SHOWS, ATHLETIC CARS TRADE SHOWS, ANTIQUE COLLECTIONS, ETC. It is assumed that above activities would require rental fees including security deposits, special fees for various service options including clean-up, set-up, security police, etc. which have already been established through a rental agreement. Revenues from facility rentals would help provide funding to off-set opera- tion costs of the Community Center. 1111 objectives of the Community Center • To attract Ramsey County services to be located at the Community Center facility for the benefit of residents including services such as health programs, senior citizen assistance programs, youth/teen assistance programs, low income assistance pro- grams, informational programs, etc. 2. To provide facilities for exercise, sports and fitness in a gymnasium that would be used to provide space for individuals' participation, group participation, organiza- tions use for fitness programs, athletic leagues, practices, tournaments, etc. 3. To provide meeting spaces for the many groups and organizations that meet regu- larly such as the scouts and other community groups, offering a facility to raise funds through dinners and events using the large banquet room and kitchen facili- ties. 4. To provide space for community events which will seat a large capacity for such activities as youth band and orchestra concerts, musical entertainment, community theater activities, volunteer workers appreciation, etc. 5. To produce revenue for the operation of the Community Center through the reser- vation and rental of facilities - that will serve residents and outsiders with the avail- • ability of spaces for wedding receptions, reunions, anniversary parties, company parties, birthday parties, etc. 6. To provide a space for persons of the community to gather, meet, to spend time socializing through activities for teens, senior citizens, parents, sporting enthusiasts, theater, arts and music enthusiasts; being "the heart of the community" where the action is, and where people have fun together. 7. To receive as much revenue as possible through space rentals recognizing that com- munity service and non-profit groups have a desire to use the community center for no-fee — thus walking a tight line between user fee and community service philoso- phy of operation. 8. To have a Community Center Committee that represents the many groups and organizations of the community to serve as an advisory committee to oversee and provide recommendation and advice in the philosophy, distribution of spaces and operation of the Community Center to ensure that Community Center operations are representing the needs and desires of the community. • • Mounds View Commuiotv Cente MISSION STATEMENT The mission of the Mounds View Community Center is to build a reputation as "the heart of the community" providing recreation and support services to the community. Objectives of the Community Center III 1 . To attract Ramsey County services to be located at the CommunityCenter facility tY for the benefit of residents including services such as health programs, senior citizen assistance programs, youth/teen assistance programs, low income assistance pro- grams, informational programs, etc. 2. To provide facilities for exercise, sports and fitness in a gymnasium that would be used to provide space for individuals' participation, group participation, organiza- tions use for fitness programs, athletic leagues, practices, tournaments, etc. 3. To provide meeting spaces for the many groups and organizations that meet regu- larly such as the scouts and other community groups, offering a facility to raise funds through dinners and events using the large banquet room and kitchen facili- ties. 4. To provide space for community events which will seat a large capacity for such activities as youth band and orchestra concerts, musical entertainment, community theater activities, volunteer workers appreciation, etc. 5. To produce revenue for the operation of the Community Center through the reser- vation and rental of facilities - that will serve residents and outsiders with the avail- • ability of spaces for wedding receptions, reunions, anniversary parties, company parties, birthday parties, etc. 6. To provide a space for persons of the community to gather, meet, to spend time socializing through activities for teens, senior citizens, parents, sporting enthusiasts, theater, arts and music enthusiasts; being "the heart of the community" where the action is, and where people have fun together. 7. To receive as much revenue as possible through space rentals recognizing that com- munity service and non-profit groups have a desire to use the community center for no-fee thus walking a tight line between user fee and community service philoso- phy of operation. 8. To have a Community Center Committee that represents the many groups and organizations of the community to serve as an advisory committee to oversee and provide recommendation and advice in the philosophy, distribution of spaces and operation of the Community Center to ensure that Community Center operations are representing the needs and desires of the community. III