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HomeMy WebLinkAboutAgenda Packets - 1997/06/23 • ‘;"1""'""'"'""imoR,"BlimiiiitiritiOEMOUNDSIYIEWilisigull ; <: ' GENS The City Council is provided background information for agenda items in advance by staff and appointed commissions,committees and boards. Decisions are based on this information, as well as City policy and practices, input from constituents and a Councilmember's personaljudgement If you have comments, questions or information regarding an item on the agenda,please step forward to be recognized by the Mayor during the "Residents Requests and Comments From the Floor"item on the agenda. Please state your name and address for the record All comments are appreciated. A copy of all printed materials relating to the agenda item is available for public inspection at the Recording Secretary's Table. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE • 3. ROLL CALL McCarty Stigney Koopmeiners Trude Quick 4. Agenda Additions Item 1: Item 2: Item 3: 5. APPROVAL OF MINUTES: June 9, 1997 - City Council Meeting COUNCIL ACTION: A T D Comments: 6. ACCEPTANCE OF ADVISORY COMMISSION MINUTES: None. 7. SPECIAL ORDER OF BUSINESS: None. 8. CONSENT AGENDA, • A. Approve Just and Correct Claims Against City Funds. B. LICENSES FOR APPROVAL: Restaurant -Expires June 30. 1998 -Renewals Blimpie Subs and Sandwiches Burger King Hardee's KFC Mermaid Mounds View Best Steak House Pink Flower RJ Riches Subway Taco Bell Garbage -Expires June 30. 1998 -Renewals Ace BFI Keith Kruppeny • Larry's Quality Sanitation Materials Recovery Randy's Sanitation Ray Anderson& Sons Twin City Refuse Twin City Sanitation UWS Walter's Waste Management Wildwood 9. RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR Citizens'comments are encouraged to allow individual citizens to address the Council,as a whole, on a matter of interest or concern to the citizens. The preservation of the Citizens'Comments item on the agenda is important in order to encourage and maintain this information flow. To preserve and protect this valuable communications link a speaker is limited to three(3)minutes. CITIZENS: BEFORE SPEAKING PLEASE GIVE YOUR FULL NAME AND ADDRESS FOR THE MINUTES 10. PUBLIC HEARINGS: • 7:04 To consider renewal on-sale intoxicating liquor license for Mermaid Supper Club, 2200 Highway 10. Staff Report No. 97-2129C (Presented by: Chuck Whiting, City Administrator) COUNCIL ACTION: A T D Comments: 7:05 To consider renewal of off-sale intoxicating liquor license for Network Liquors, 2345 County Road H2. Staff Report No. 97-C (Presented by: Chuck Whiting, City Administrator) COUNCIL ACTION: A T D Comments: 7:06 To consider renewal of off-sale intoxicating liquor license for Budget Liquor, 2577 Highway 10. Staff Report No. 97-C (Presented by: Chuck Whiting, City Administrator) COUNCIL ACTION: A T D Comments: 7:07 To consider renewal of off-sale intoxicating liquor license for Murzyn Liquor, 2480 Highway 10. Staff Report No. 97-C (Presented by: Chuck Whiting, City Administrator) COUNCIL ACTION: A T D Comments: 7:08 To consider renewal of off-sale intoxicating liquor license for Donatelle's, 2400 Highway 10. Staff Report No. 97-C (Presented by: Chuck Whiting, City Administrator) COUNCIL ACTION: A T D Comments: 7:09 To consider renewal of off-sale intoxicating•liquor license for Robert's Off 10, 2400 County Road H2. Staff Report No. 97-C (Presented by: Chuck • Whiting, City Administrator) COUNCIL ACTION: A T D Comments: 7:10 Public Hearing and Consideration of Resolution No. 5137, Approving a Conditional Use.Permit for an Oversized Garage at 7150 Knollwood Drive; Planning Case No. 480-97. Staff Report No. 97-2130C (Presented by:Pam Sheldon, Director of Community Development) COUNCIL ACTION: A T D Comments: 7:15 Public Hearing and Consideration of Resolution No. 5138, Approving a Conditional Use Permit for an Oversized Garage at 7765 Spring Lake Road; Planning Case No. 481-97. Staff Report No. 97-2131C (Presented by:Pam Sheldon, Director of Community Development) COUNCIL ACTION: A T D Comments: 7:20 Public Hearing and Consideration of Resolution No. 5139, Approving a Conditional Use Permit for Outdoor Sales for Merryville Farm Market at Mounds • View Square Shopping Center;Planning Case No. 483-97. Staff Report No. 97- 2132C (Presented by:Pam Sheldon, Director of Community Development) COUNCIL ACTION: A T D Comments: 11 . COUNCIL BUSINESS: A. Consideration of Resolution No. 5136 Ordering the Abatement of Hazardous Conditions Existing at 2091 Hillview Road in the City of Mounds View. Staff Report No. 97-2133 (Presented by:Jennifer Bergman, Housing Inspector) COUNCIL ACTION: A T D Comments: B. Consideration of Resolution No. 5140 Re-Approving the Joint Powers Agreement for Ramsey County Geographic Information Systems Users Group. Staff Report No. 97-2134 (Presented by:Pam Sheldon, Director of Community Development) • i COUNCIL ACTION: A T D Comments: C. Consideration of Resolution No. 5133,.Approving the Contract of Private Development by and between the City of Mounds View, Mounds View Economic Development Authority and V.B. Digs, LLC and authorizing the execution of the agreement by the City Clerk/Administrator and Mayor. Staff Report No. 97- 2135C (Presented by: Chuck Whiting, City Administrator) COUNCIL ACTION: A T D Comments: D. Consideration of Resolution No. 5135 Accepting Construction Bids for the Redevelopment of the Bel Rae for leasehold improvements for Children's Home Society. Staff Report No. 97-2136C (Presented by: Cathy Bennett, Director of Economic Development) COUNCIL ACTION: A T D • Comments: E. Resolution No. 5134, on City of Mounds View's Position Regarding a County Jail in Shoreview. Staff Report No. 97-2137C (Presented by: Chuck Whiting, City Administrator) COUNCIL ACTION: A T D Comments: F. Consideration of Approving Resolution No. 5141 of Project Management Services Agreement with WAI Continuum for the Development of the Community Center. Staff Report No. 97-2138C (Presented by: Cathy Bennett) COUNCIL ACTION: A T D Comments: G. Consideration of Approval for the purchase of Cable TV equipment to upgrade the system. Staff Report No. 97-2139C (Presented by:Mary Saarion Director of Parks and Recreation) • COUNCIL ACTION: A T D Comments: H. Consideration of Approval for the purchase of playground equipment to upgrade • old equipment for compliance to safety standards and the addition of replacement equipment for Groveland Park as per the equipment replacement plan and as budgeted for 1997 park improvement. Staff Report No. 97-2140C (Presented by:Mary Saarion Director of Parks and Recreation) COUNCIL ACTION: A T D Comments: I. Consideration of Authorization to hire a Community Development Director. Staff Report No. 97-2141 C (Presented by: Chuck Whiting, City Administrator) COUNCIL ACTION: A T D Comments: J. Consideration of Resolution No. 5123, Authorizing the Mayor and City Administrator to sign the Youth Initiative Construction Grant and the Disbursement Agreement with the Minnesota Department of Children, Families and Learning, State of Minnesota as Representative of the City of Mounds View. Staff Report No. 97-2142C (Presented by: Chuck Whiting, City Administrator) • COUNCIL ACTION: A T D Comments: 12. REPORTS: 1. Report of Councilmembers: Trude: Koopmeiners: Stigney: Quick: 2. Report of Mayor McCarty: 3. Report of Clerk Administrator: • • 4. Report of Staff: 5. Report of Attorney: NEXT COUNCIL SPECIAL WORK SESSION: JUNE 23. 1997 5:30 PM NEXT COUNCIL WORK SESSION: JULY 7, 1997 6:00 PM NEXT COUNCIL MEETING: JULY 14, 1997 7:00 PM ADJOURNMENT: • 0 • MEMO To: Honorable Mayor and City Council From: Chuck Whiting, City Administrator Re: June 23, 1997 City Council Meeting Date: June 20, 1997 Mayor McCarty will not be present for the meeting this Monday. Council member Koopmeiners as the acting mayor will chair the meeting. Here's what's on the agenda: Consent Agenda-Licenses: Restaurant and garbage licenses are up this month. To date, I have not received any complaints regarding restaurants. As for garbage, the only complaints come during road restriction season as to who should enforce the City's codes. I see no reason for the Council not to approve all license renewals. Public Hearings - Liquor License Renewals: City code requires public hearings be set prior to liquor license renewal. Of the licenses to be renewed,the only complaints I am aware of are the ones related to noise at Robert's Off 10. Council may have individuals address the Council regarding this license. Licenses expire at midnight, June 30, which creates an awkward problem if the Council • would want to delay on a license. Traditionally, the Council has not. Conditional Use Permits: Pam's reports will cover these. Council Business-Abatement of 2091 Hillview: See Jennifer's report on this item. This property has been a long term struggle. Bob Long will also be able to provide details as to how best proceed on this. Joint Powers Agreement for GIS: Pam will cover this item. VB Digs Agreement: The meeting with the Community Center Task Force is set up for 5:30 p.m. on Monday afternoon prior to the Council meeting. Bob Long and myself are meeting with VB Digs earlier to go over the final fine points. We will discuss with them the interest in the future of the land after the 30 year lease is up. Cathy has also summarized the agreement points. I will ask the Council to attempt to respond quickly to the concerns each of you may have so as to get VB Digs locked into an agreement. If items need more attention and that precludes a decision from being made Monday evening, it will be three weeks until the next regular meeting. If it cannot be avoided then fine, otherwise if the concerns can be articulated and addressed on the spot, I feel the City may be better off getting the agreement signed and not giving VB Digs another three weeks to unravel too much of the agreement. Naturally, we will have to see how the afternoon meetings go in order to decide on the final agreement that evening. If you can call me Monday morning or leave the issues you would like to see addressed on my voice mail, please do. Construction Bids for Bel Rae: I have placed Cathy in the position of facilitating the coordination of City business with the ongoing work at the Bel Rae. She will have a summary of construction bids • to be awarded Monday evening for the Children's Home Society work to begin. It is imperative these bids be awarded Monday to keep the schedule moving. For those who have not been to the Bel Rae yet, the interior is gutted and looks pretty good. I think the building appears to be in good shape now that the old and dirty coverings have been removed. Anyone who would like to see the interior, let me know and arrangements can be made. Resolution on Mounds View's Position on the County Jail in Shoreview: Mayor McCarty has drafted Resolution 5134 as he summed up in the last Council meeting. According to Friday's Pioneer Press, Commissioner Bennett is reconsidering the site on the list and will likely act on Tuesday to have it removed. Mayor McCarty's main contention is that more County services than just a jail should be given consideration for the Shoreview site. Project Management Services Agreement for the Community Center: As I mentioned above, I have had Cathy Bennett taking over much of the project coordination functions of getting the Community Center project built. The Council will recall from an earlier work session as to whether a project manager should be retained in addition to our construction manager and project architect. I was concerned at the time about the cost of such a position when so many other costs were unknown and are still unknown until bids come in. In evaluating my time and abilities and the scope of the project and after discussions with Cathy, I think it would be best to enter into an hourly agreement with our architecture firm,WAI Continuum,to provide project management guidance and have Cathy act as the City's coordinator in facilitating the work the City needs to do to carry out the • project. I would put Cathy in charge of using WAI as she needs depending on the level of project expertise she feels she needs at any given time, and on the time she needs to do other work for the City. This will give staff control over the cost, control over the amount of work and the opportunity to develop project management skills we don't necessarily have now. I consider this to be a cost effective compromise between hiring a full time project manager or having staff do all the work. I am confident in Cathy's detail skills to stay on top of this and seek assistance when needed, and I think this will be good money spent to get this project done right. See Cathy's report for the agreement and the projected costs. Cable TV Equipment: The Council is familiar with the problems we have had with sound quality during Council meetings. Patrick Toth will be present Monday to review the system preferred to meet the City's needs and seek Council approval for its purchase. Playground Equipment Purchase: Mary Saarion's report outlines the reasoning for replaced Groveland Park playground equipment. This is a budgeted item and I am recommending the Council authorized its purchase. Authorization to Advertise for New Community Development Director As you all know by now Pam Sheldon has submitted her resignation effective July 31. We will miss Pam tremendously and I must add I greatly admire her work. Because of the management skill needed for the work the community is faced with, I recommend the Council authorize me to begin a search for a replacement as soon as possible. I envision advertising as quickly as next week, with hopes that interviews could take place in late July, with a hiring in August. Given this time line a new person may be available • as soon as September. In addition, I believe it is necessary to seek additional consulting assistance to maintain the projects currently being worked on, including the O'Neil property, the DW Jones property,the ring road concept and assorted housing programs. I would like to discuss the possibility of using Patrick Peters of SRF to facilitate these projects through the interim. I see a need to have someone with the ability to focus attention on the more creative aspects of these land developments which have been well received by the community to date after careful scrutiny and professional analysis. In addition,I would consider using Dave Maroney of Community Partners who the Council recalls from the establishment of the Bel Rae TIF district and some assistance on the Everest project to assist myself and Bruce in determining the appropriate and most affordable methods for financing of development plans currently underway as listed above. My work with Dave in the past has shown me his abilities in making the planning developments fiscally feasible with the necessary legal arrangements tied in. I believe with this interim arrangement and current staff abilities, we should not lose too much ground over the next three months with all that is happening. Seeing this has not happened to allow discussion to take place in a work session environment, I would anticipate the Council should discuss this matter more fully Monday evening. Resolution Regarding Youth Initiative Construction Grant Agreement: This is the agreement the Council will recall discussing briefly during our work session after the City was notified it would be awarded the grant for the Bel Rae. The agreement in your packet is a boilerplate agreement that needs some Mounds View related text filled in,but it has been to Bob Long for his review. Since the agreement comes from the Attorney General's office, the City will likely not be allow much if any 1111 variance from the terms. However, it is clear from working with the staff at the Department of Children, Families and Learning all practical administrative considerations will be made during the course of the project. That means that they are allowed some discretion in interpreting acceptable conditions for meeting the terms of the agreement, which is a typical concern in these situations. Attorney Long can review the agreement and I can attempt to address any concern the Council may have. The resolution gives authorization to the Mayor and myself to sign the agreement. In other City business,the Mayor, Council member Trude and myself met with Steve Novak and Geri Evans today with Bob Long via the phone on the airport issue. The meeting was short and to the point. Everyone seemed to understand the possible legal implications of the 1986 court order. Both Evans and Novak agreed a meeting should be set up with the mayors and managers of Blaine, Circle Pines and Lexington and the associated legislators to review the MAC plan and prepare for their July hearings. I will be the one setting up the meeting, likely July 8 if possible. We can touch on his briefly under staff reports on Monday. Don't forget the 5:30 meeting Monday with the Community Center Task Force here at City Hall. Have a great weekend. • Page 1 UNAPPROVED June 9, 1997 Mounds View City Council 1 2 3 4 5 6 7 PROCEEDINGS OF THE CITY COUNCIL 8 CITY OF MOUNDS VIEW 9 RAMSEY COUNTY,MINNESOTA 10 11 Regular Meeting 12 June 9, 1997 13 Mounds View City Hall 14 2401 Hwy. 10,Mounds View,MN 55112 15 ********************************************************************************** 16 17 CALL TO ORDER 18 19 The Mounds View City Council was called to order by Mayor McCarty at 7:00 p.m.on June 9, 1997. 20 21 Mayor McCarty noted that prior to the Agenda items,he would like to take a moment to honor the memory and 22 service of Officer Tim Bowe. Reverend Fredrickson of Messiah Lutheran Church was present and offered a 23 prayer on behalf of the family and friends of Officer Bowe. 24 25 PLEDGE OF ALLEGIANCE 26 27 ROLL CALL 28 29 MEMBERS PRESENT: Mayor McCarty,Council members Trude, 30 Quick,Koopmeiners and Stigney 31 32 ALSO PRESENT: Chuck Whiting,Clerk Administrator 33 Michael Ulrich,Director of Public Works 34 Cathy Bennett,Director of Economic Development 35 Bob Long,City Attorney 36 37 ADDITIONS TO THE AGENDA: 38 39 There were no additions to the agenda. 40 41 APPROVAL OF MINUTES: 42 43 May 27,1997-City Council Meeting: 44 45 MOTION/SECOND:Trude/Stigney to Approve the Minutes of the May 27, 1997 City Council meeting as • 46 presented. 47 48 VOTE: 5 ayes 0 nays Motion Carried UNAPPROVED Page 2 June 9, 1997 Mounds View City Council 1 ACCEPTANCE OF ADVISORY COMMISSION MINUTES: 2 3 Planning Commission Meeting Minutes-April 2,1997 4 Planning Commission Special Meeting Minutes-April 2,1997 5 Planning Commission Special Meeting Minutes-April 16,1997 6 7 MOTION/SECOND: Koopmeiners/Stigney to accept the Advisory Commission Minutes as presented. 8 9 VOTE: 5 ayes 0 nays Motion Carried 10 11 SPECIAL ORDER OF BUSINESS: 12 13 There was no Special Order of Business. 14 15 CONSENT AGENDA: 16 17 MOTION/SECOND: Trude/Quick to approve the Consent Agenda as presented. 18 19 VOTE: 5 ayes 0 nays Motion Carried 20 21 RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR: 22 23 Mayor McCarty noted that this is the period of time for residents to address the Council with comments or 24 concerns on items that are not on the Agenda. 25 26 There were no questions or comments from the floor. 27 28 )PUBLIC HEARINGS: 29 30 There were no Public Hearings scheduled for this meeting. 31 32 COUNCIL BUSINESS: 33 34 A. Consideration of the City Hall HVAC System. 35 36 Mr.Ulrich explained that at the last Council Work Session,staff presented an introduction and proposal from 37 NorAm Energy Management for correction of the HVAC system at City Hall. Since that time,staff requested a 38 more detailed breakdown of the proposal costs,based on the preliminary estimates. Staff also talked with the 39 city's maintenance company and came up with some other alternatives which staff,NorAm or another 40 engineering company could pursue. Mr.Ulrich proceeded to outline the alternatives,including the estimated 41 time it would take to complete. The various options included 1) replacing only the inoperable air conditioning 42 units on the roof with new; 2) replacing all of the air conditioning units on the roof; 3) replacing the old air 43 conditioning units with dual(heating and cooling)units and removing the boiler system; and 4) replace the 44 entire heating and cooling system and install a new HVAC system. 45 46 Mr.Ulrich briefly explained how the current HVAC system is setup at City Hall. The system,in addition to . 47 being out of order is difficult to control. The thermostat location has also presented a problem in the control of 48 the heating and cooling of various offices. UNAPPROVED Page 3 11111 June 9, 1997 Mounds View City Council 1 Council member Trude stated she was not clear on the differences between Options 3&4. Mr.Ulrich 2 explained that Option 4 would be a more integrated system with more air quality controls. Option#3 will not 3 correct the heat/cooling control that various offices are experiencing. 4 5 Peter Milander of NorAm Energy Management was present. He explained that they are requesting that 6 Council authorize staff to sign an authorization letter to work with them and conduct the necessary analysis of 7 the HVAC system at city hall. The council will have control over how much is spent and what is done. They 8 will act on the city's behalf and bid out each part of the system. 9 10 Council member Stigney asked if,by executing the authorization letter,the city is thereby agreeing to work 11 with NorAm to correct the system. Mr.Milander responded,yes. The letter also states that if the city 12 decides not to proceed,they do have that option. NorAm will basically be acting as an agent in the bidding of 13 the project. 14 15 Mayor McCarty stated he would like to recommend that Council authorize staff to develop and issue an 16 immediate RFP for engineering services,and that part of the RFP being that the firm selected will also 17 complete the bid specifications for the project. This will allow for a competitive bidding process. 18 19 Mr.Ulrich noted that the city will need to utilize consulting engineers to assist in preparation of the RFP. 20 • 21 MOTION/SECOND: McCarty/Trude to authorize staff to advertise for an RFP for Engineering Services to 22 review and recommend corrective actions and write bid specifications for HVAC improvement project for City 23 Hall. 24 25 Council member Stigney stated he would like to see what could be done to improve the existing situation 26 before selecting Alternative#4. Mayor McCarty stated the Council is asking an engineering company to 27 come in and critique the building to note what is needed and different options. 28 29 VOTE: 5 ayes 0 nays Motion Carried 30 31 B. Resolution No.5133,Approving a Redevelopment Contract between the City of Mounds View and 32 V.B.Digs,authorizing the Mayor and City Clerk Administrator to execute the contract on behalf of 33 the city. 34 35 Mr.Long,City Attorney,explained that this contract will be a three-way agreement between the EDA,the City 36 of Mounds View and VB Digs. He briefly went through the terms,noting that it would require VB Digs and 37 the private developer to build a minimum value$2 million sports complex attached to the Bel Rae Community 38 Center on the land that is currently vacant under the terms of a 30-year ground lease where the city would 39 continue to own the land. 40 41 Council member Trude asked what the arrangement would be in the event of foreclosure. She asked if the 42 contract would run with the land rather than the structure. Mr.Long stated it would be a 30-year ground lease. 43 A discussion followed in regard to the status of the property at the end of the 30 year lease,i.e.purchasing 44 options,etc. 45 46 Council member Stigney stated he would like to review the Redevelopment Contract in greater length prior to 47 council approval. This opinion was shared by other council members as well. It was also suggested that the 48 Citizen Committee for the Bel Rae be consulted for their input. Mayor McCarty suggested that a meeting be Page4 UNAPPROVED June 9, 1997 S Mounds View City Council 1 scheduled for Monday,June 23 at 5:30 p.m.to brief the committee and residents on details of the contract. • 2 Mr.Long was asked to prepare a synopsis of the contract for the citizen committee. 3 4 MOTION/SECOND: Stigney/Koopmeiners to postpone consideration of Resolution No.5133,Approving a 5 Redevelopment Contract between the City of Mounds View and V.B.Digs,authorizing the Mayor and City 6 Clerk Administrator to execute the contract on behalf of the city. 7 8 VOTE: 5 ayes 0 nays Motion Carried 9 10 C. Super Rink Master Agreement-First Amendment. 11 12 Mr.Whiting explained that this is the first amendment to the original master agreement for the quad ice rink 13 project in Blaine. This will change the architectural design and cost. 14 15 Mayor McCarty stated that one of the amendments is to increase the concession revenues in order to meet the 16 needs of the increased locker area that was recommended by the architect. He wondered on what basis they 17 anticipate the increased revenues. Mr.Whiting stated he believes the architect increased the actual concession 18 area and is providing for more concessions. 19 20 Mayor McCarty stated he always understood that Anoka County would be selling the bonds,however on the 21 First Amendment to the Master Agreement,it states that neither Anoka County nor the Anoka County Housing • 22 and Redevelopment Authority shall have any obligation to provide bond financing,including issuing bonds or 23 providing for the disbursement of proceeds of the bonds, .. .. 24 25 Attorney Long stated this provision basically gives Anoka County or the Anoka County Housing& 26 Redevelopment Authority the option of making the decision without incurring liability. 27 28 MOTION/SECOND: Quick/Koopmeiners to approve the First Amendment to the Master Agreement. 29 30 VOTE: 5 ayes 0 nays Motion Carried 31 32 D. Resolution No.5134,on City of Mounds View's Position Regarding a County Jail in Shoreview. 33 34 Mayor McCarty stated he attended the meeting at Shoreview last week where Ramsey County Commissioner 35 Tony Bennett was present and discussed the county's interest in including Shoreview as a considered site for a 36 county jail facility. At that meeting,the Shoreview City Council adopted a resolution in opposition,and Mayor 37 McCarty stated he would bring back a suggestion to the Mounds View City Council that they support 38 Shoreview's position on this matter. The basis for the opposition is that it would be far more cost effective to 39 construct a new jail facility in downtown St.Paul as close as possible to the courthouse. 40 41 MOTION/SECOND: McCarty/Quick to direct staff to draft a resolution of support to the City of Shoreview in 42 opposing the I-694/Rice Street area as a potential site for a jail addition. 43 44 VOTE: 5 ayes 0 nays Motion Carried 45 46 REPORTS: • 47 48 Report of Council members: UNAPPROVLD, Page 5 June 9, 1997 Mounds View City Council 1 Trude: Council member Trude stated she is looking forward to seeing the city attorney be elected to , 2 President of the League of Minnesota Cities. 3 4 Koopmeiners: No report. 5 6 Stigney: No report. 7 8 Quick: No report. 9 10 Report of Mayor McCarty: Mayor McCarty noted that at the Chamber of Commerce luncheon and awards 11 presentation,Western Bank received an award for Business of the Year,and Fedor's Market received an award 12 for the most contributing business to the improvement of the community. He extended congratulations to these 13 businesses. 14 15 Report of Clerk Administrator. Mr.Whiting noted that this is the week of the annual League of Minnesota 16 Cities conference and Mr.Long will be taking the position of President for the League of MN Cities. 17 18 Report of Staff: No report. 19 20 Report of Attorney: Mr.Long gave a brief update on the status of the Anoka County Airport. He noted • 21 that a meeting on June 16th at 1:00 p.m.,where the full Airports Commission will be considering the Hearing 22 process recommendation. He asked that a Council member also be in attendance at this meeting. Mayor 23 McCarty stated he would attend the meeting. 24 25 Mayor McCarty noted that the next Council Work Session will be held on July 7. 1997 at 6:00 p.m. The next 26 Council Meeting is on June 23, 1997 at 7:00 p.m. 27 28 Mayor McCarty adjourned the meeting at 8:40 p.m. 29 30 Rw ectfully sub I.'tted, 'j�l�/A' 31 c .�� ", "/-i -. 32 Tamara D. Saetke 33 Recording Secretary 34 35 36 37 38 39 40 41 42 43 44 • AP4 � Page 1 May 27, 1997 Mounds View City Council PROCEEDINGS OF THE CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY,MINNESOTA Regular Meeting May 27, 1997 Mounds View City Hall 2401 Hwy. 10,Mounds View,MN 55112 ********************************************************************************** CALL TO ORDER The Mounds View City Council was called to order by Mayor McCarty at 7:00 p.m.on May 27, 1997. PLEDGE OF ALLEGIANCE ROLL CALL MEMBERS PRESENT: Mayor McCarty,Council members Trude, Quick,Koopmeiners and Stigney ALSO PRESENT: Chuck Whiting,Clerk Administrator Pam Sheldon, Community Development Director Jim Ericson,Planning Associate Bob Long,City Attorney ADDITIONS TO THE AGENDA: Mr. Whiting asked that one item be added to the Agenda under Council Business(11)(E)Discussion regarding Demolition Bidding for the Bel Rae project. APPROVAL OF MINUTES: May 12,1997-City Council Meeting: MOTION/SECOND:Koopmeiners/Trude to Approve the Minutes of the May 12, 1997 City Council meeting as presented. VOTE: 5 ayes 0 nays Motion Carried • ACCEPTANCE OF ADVISORY COMMISSION MINUTES: Apponurn Page 2 May 27, 1997 4111 Mounds View City Council Festival Committee Meeting Minutes-April 22,1997 Cable Committee Meeting Minutes-April 10,1997 MOTION/SECOND: Quick/Stigney to accept the Advisory Commission Minutes as presented. VOTE: 5 ayes 0 nays Motion Carried SPECIAL ORDER OF BUSINESS: A. Resolution No.5125,Resolution of Commendation for Patricia Michna,Volunteer to the City. Mayor McCarty read Resolution No.5125,recognizing Patricia Michna for her volunteer efforts and valuable contribution to the City of Mounds View. MOTION/SECOND: Trude/Stigney to approve Resolution No.5125,Resolution of Commendation for Patricia Michna,Volunteer to the City. VOTE: 5 ayes 0 nays Motion Carried Mayor McCarty presented Ms.Michna with a plaque and thanked her for her contributions. • B. Resolution No.5126, Resolution of Commendation for Edward Letendre,Volunteer to the City. Mayor McCarty read Resolution No.5126,recognizing Edward Letendre for his dedicated service to the City of Mounds View and his fine contributions to the community. MOTION/SECOND: Koopmeiners/Trude to approve Resolution No.5126,Resolution of Commendation for Edward Letendre,Volunteer to the City. VOTE: 5 ayes 0 nays Motion Carried Mayor McCarty presented Mr.Letendre with a plaque and extended the Council's appreciation of his service. C. Resolution No.5129,Resolution of Appreciation for the University of Minnesota Design Center for American Urban Landscape. Ms.Trude read Resolution No.5129,recognizing the efforts put forth by the University of Minnesota Design Center on the ring road concept for the community. MOTION/SECOND: Quick/Koopmeiners to Approve Resolution No.5129,Resolution of Appreciation for the University of Minnesota Design Center for American Urban Landscape. VOTE: 5 ayes 0 nays Motion Carried Mayor McCarty took this opportunity to also recognize Pam Sheldon and Cathy Bennett for their contributions with regard to this matter. • D. Proclamation Declaring June 5,1997 Western Bank Day. APPROVED • Page3 May 27, 1997 Mounds View City Council Mayor McCarty read this proclamation, declaring Western Bank as Business of the Year by the New Brighton/Mounds View Chamber of Commerce. He,on behalf of the city and Council,extended congratulations to Western Bank. CONSENT AGENDA; Mr.Whiting read the Consent Agenda as follows: A. Set a Public Hearing for 7:05 p.m.on Monday,June 23, 1997 to consider a conditional use permit for an oversized garage at 2908 Ardan Avenue. B. Set a Public Hearing for 7:10 p.m.on Monday,June 23, 1997,to consider a conditional use permit for an oversized garage at 7150 Knollwood Drive. C. Set a Public Hearing for 7:15 p.m.on Monday,June 23, 1997 to consider a conditional use permit for an oversized garage at 7765 Spring Lake Road. D. Set a Public Hearing for 7:20 p.m.on Monday,June 23, 1997 to consider a conditional use permit for outdoor sale of produce at Mounds View Square Shopping Center,2535-2585 Highway 10. E. Approve Just and Correct Claims Against City Funds. F. Approve Set Adjustments for Tim Pittman,Public Works Foreman,and Patrick Toth,Cable TV Technician/Producer. G. Update on Costs Associated with Airport Issues. PL LICENSES FOR APPROVAL: HVAC-Expires 6/30/97 Care Air Conditioning and Heating-Renewal ASPHALT-Expires 6/30/97 Superior Paving Co.,Inc.-New GENERAL(Commercial)-Expires 6/30/97 Home Ala Carte-New Tri-G Service,Inc. -New MOTION/SECOND: Trude/Quick to approve the Consent Agenda as presented. VOTE: 5 ayes 0 nays Motion Carried RESIDENTS REOUESTS AND COMMENTS FROM THE FLOOR: • Mayor McCarty noted that this is the period of time for residents to address the Council with comments or concerns on items that are not on the Agenda. APPROVED Page 4 May 27, 1997 11111 Mounds View City Council Chad Harris,2085 Terrace Drive,stated he purchased his Mounds View home on January 6, 1997. The property was inspected on December 27, 1996 by City Inspector Rick Jarson. After having a number of problems with moisture build-up on his roof and leaks,he has been told by various contractors that his roof is not up to code. He has talked with Mr.Jarson in regard to these problems. Mr.Harris stated he would like an official response from the city as to when he can expect this problem to be resolved. He noted that he spoke with the League of MN Cities Representative,Bob Weisbrode,who is doing some research to see if the city is liable. In response to Mr.Harris'comments,Attorney Bob Long explained that there is a statute on the books which holds cities harmless on inspections,due to the fact that inspectors are not always able to spot problems at the time of inspections. He talked with Mr.Fred Drive from the State Department Building Code and Rick Jarson is currently in the process of preparing a corrective letter to the previous owners,based on his re-inspection on May 14, 1997,where he will outline the areas on non-compliance. The corrective order will give the previous owners 30 days to bring the property into compliance or he will be in violation of the code, which is a misdemeanor offense. The city will keep Mr.Harris informed as to the status. PUBLIC HEARINGS: There were no Public Hearings scheduled for this meeting. COUNCIL BUSINESS: S A. Consideration of Resolution No.5127,Approving a General Concept Plan to Allow Development of Commercial and Residential Uses at 2704-2740 Highway 10 and 7801 Silver Lake Road. B. Consideration of Ordinance No.599,an ordinance approving a rezoning from B-2 to Planned Unit Development (PUD)for mixed uses for property located southeast of Highway 10/Silver Lake Road intersection(2704-2740 Highway 10 and 7801 Silver Lake Road) Ms. Sheldon,Director of Community Development noted that the Pubic Hearings for these requests were held on May 12, 1997 and this will be the second reading on Ordinance No.599. She explained that the owners, D.W.Jones,Inc.and Five D Limited,are asking for approval of a rezoning of property from B-2 to PUD for both commercial and residential uses. The type of uses which are included in their proposal are a gas station/convenience market,fast-food restaurant,carwash,sit-down style restaurant,83 unit senior housing complex and one-story office building. She noted that if the City Council agrees with the general concept plan and layout,they should approve Resolution No.5127 and then consider the Ordinance change. Ms. Sheldon went through the issues which were outstanding at the time of the council's last meeting in regard to the general concept plan. She explained what the developers have done to satisfy the concerns raised at the last meeting on issues related to the wetlands,traffic,drainage system,underground parking,and the site design and design theme along Highway 10. Ms. Sheldon noted that all of the uses which have been proposed for the site do fit within the city's comprehensive plan and the marketing study that was done. However,in order to allow for this proposed development,rezoning of the property is required. Ms. Sheldon explained that the Urban Designer that they worked with provided some suggestions in regard to 11 how to pull the site together and provide a better layout. She provided diagrams of the Page 5 APPHc . VED • May 27, 1997 Mounds View City Council layout,which provided gentler curves on the service drive. One option could include a reduction in the square footage of one of the office buildings from 5,000 square feet to 4,000 square feet. Mayor McCarty stated rather than reducing the square footage,which also reduces the value of the property and ultimately the amount of tax dollars collected,he wondered if it would be possible to consider a reduction in parking spaces on an interim basis,until such time as increasing it is deemed necessary. By doing so,the city could maintain a higher market value of the property. Ms. Sheldon noted that the type of use for the office building would certainly dictate the parking required. She believes a parking variance could be requested at the time of development to adjust the parking spaces. One option would be to leave the square footage of the office building at 5,000 and note that the parking requirements would be determined at the time of development. Mayor McCarty suggested that the square footage on the Parcel 3 office building be changed back to 5,000 square feet so that the city can maintain the option until the parking issue has been resolved. Ms. Sheldon noted that the applicant has also requested that the restaurant site also include offices as a use, which has been included. Mr.Mike Black of Royal Oaks Realty provided the City Council and staff with a packet of information, 1111 including an illustration showing the existing parcels and the proposed buildings on the site. He stated he thinks their development will improve the image of the city and requests the council's consideration of the general concept plan of their proposed development. Council member Trude asked why they feel it is necessary to put a gas station,fast foot restaurant,convenience store,etc.together. Mr.Black stated this is where the market is driving them. It basically is geared toward one-stop shopping. MOTION/SECOND: McCarty/Quick to approve Resolution No.5127, A Resolution Approving a General Concept Plan to Allow Development of Commercial and Residential Uses at 2704-2740 Highway 10 and 7801 Silver Lake Road AS AMENDED. VOTE: 5 ayes 0 nays Motion Carried Ms. Sheldon noted that she had distributed a revised version of Ordinance No.599,which contained the same language but dropped all of the findings. Attorney Long stated the findings will be included as part of the record,however they are not required to be a part of the ordinance. MOTION/SECOND: McCarty/Quick to waive the reading and approve the adoption of Ordinance 599,An Ordinance Approving a Rezoning from B-21 to Planned Unit Development(PUD)for Mixed Uses for Property Located Southeast of Highway 10/Silver Lake Road Intersection(2704-2740 Highway 10 and 7801 Silver Lake Road). ROLL CALL VOTE: • Mayor McCarty aye Council member Trude aye Page 6 APPdOVr May 27, 1997 • Mounds View City Council Council member Koopmeiners aye Council member Stigney aye Council member Quick aye Motion Carried(5-0) C. Consideration of Ordinance No.598,an Ordinance Approving a Re-zoning from B-1 and R-2 to Planned Unit Development(PUD)for Commercial Uses on the O'Neil Property,2430 Highway 10. Ms. Sheldon noted that a shortened version of Ordinance No.598 had been prepared and distributed to the Council. The approval of this ordinance would change the zoning of the O'Neil property from B-1 and R-2 to Planned Unit Development. This ordinance was introduced at the May 12, 1997 meeting. Ms. Sheldon provided a brief update on the ring road proposal and the city's desire to get the intersection signalized MOTION/SECOND: Koopmeiners/Trude to waive the reading and approve the adoption of Ordinance No. 598,An Ordinance Approving a Re-zoning from B-1 and R-2 to Planned Unit Development(PUD)for Commercial Uses on the O'Neil Property,2430 Highway 10. ROLL CALL VOTE: . Mayor McCarty aye Council member Trude aye Council member Koopmeiners aye Council member Stigney aye Council member Quick aye Motion Carried(5-0) D. Council Authorization of Disposition of Surplus Property. Mr.Whiting explained that he had drafted a proposal of a policy for disposing of surplus property. The policy does not require Council approval,however the Council needs to approve the property up for disposal. He referred to the memo from Mary Saarion,dated May 21, 1997 which was included in the agenda packet. Mayor McCarty noted that the list of surplus property from the Bel Rae included a large restaurant size stainless steel meat slicer and a stainless steel lettuce slicer. He felt these items should be retained in the event that they can be used in the kitchen at the Bel Rae. Council member Stigney asked about the condition of the tables and why the city would dispose of them. Mr.Whiting noted that they are very heavy and in dis-repair. Council member Trude noted that the tables are used at the city's festival and wondered if the Festival Committee should be consulted prior to disposing of them. Perhaps they have an idea as to the number they use and the city could salvage the best ones. She also suggested that some of the ashtrays,etc.be sold at the Festival as Bel Rae memorabilia. MOTION/SECOND: Koopmeiners/Trude to Authorize the Disposition of Surplus Property AS AMENDED • (EXCLUDING the meat slicer and the lettuce slicer)and to authorize the staff to consider selling some of the smaller Bel Rae items as fund raisers for the festival. Pagel A ° PRPVcD i � May 27, 1997 Mounds View City Council Council member Stigney asked if the city would want to salvage the electronic coat rack to be used during dances,etc.at the Bel Rae. It was noted that the area where the coat rack is currently located will be converted into a day care room and the council asked Mr.Whiting to look into the feasibility of salvaging the rack for another location. E. Discussion on the Demolition Bidding at the Bel Rae. Mr.Whiting noted that the city accepted bids on a portion of the demolition work at the Bel Rae. He spoke with the Construction Manager who indicated that he received three bids,none of which he feels are satisfactory. They range in price from$29,000 to$159,000. He would like to extend the bidding period a few more days. Attorney Long explained that the city would need to officially reject all bids rather than extend the bid period and then solicit new bids. MOTION/SECOND: Quick/Trude to reject all bids submitted for demolition work at the Bel Rae property. VOTE: 5 ayes 0 nays Motion Carried MOTION/SECOND: Trude/Koopmeiners to authorize staff to proceed with the solicitation of bids for • demolition work at the Bel Rae and to authorize the Mayor and Clerk Administrator to accept and enter into a contract with the lowest responsible bidder so that demolition work can proceed. VOTE: 5 ayes 0 nays Motion Carried Mr.Whiting noted that the City of Mounds View has been authorized to receive a grant from the Minnesota Department of Children,Families&Learning in an amount not to exceed$375,000 to be used for youth organized construction at the Bel Rae. He thanked Mary Saarion for her efforts in the application process. Mayor McCarty recommended that the City Council prepare a Letter of Accommodation for Mary Saarion for all her hard work MOTION/SECOND: Koopmeiners/Trude to prepare a Letter of Accommodation to Mary Saarion for her efforts. VOTE: 5 ayes 0 nays Motion Carried REPORTS: Report of Council members: Trude: No report. Koopmeiners: No report. • Stigney: No report. Quick: No report APPROVED Page 8 May 27, 1997 • Mounds View City Council Report of Mayor McCarty: Mayor McCarty noted he represented the City Council at the DARE Graduation ceremony at Pinewood Elementary School. He extended congratulations to the 143 5th graders who graduated and appreciation to Officer Tim Brennan and the Mounds View Policy Department. MOTION/SECOND: McCarty/Trude to Approve a Resolution of Congratulations to the DARE Class of 1997 at Pinewood Elementary School and Officer Tim Brennen. VOTE: 5 ayes 0 nays Motion Carried Report of Clerk Administrator: No report. Report of Staff: No report. Report of Attorney: Mr.Long gave a brief update on the status of the Anoka County Airport. Mayor McCarty noted that the next Council Work Session will be held on June 2. 1997 at 6:00 p.m. The next Council Meeting is on June 9, 1997 at 7:00 p.m. Mayor McCarty adjourned the meeting at 9:10 p.m. . R it fin rtted, 6n/rk5., amT aelke 2D�1� Recording Secretary • • CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING JUST AND CORRECT CLAIMS AGAINST CITY FUNDS WHEREAS, the City Council of Mounds View, pursuant to Minnesota Statutes 412.241, has full authority over the financial affairs of the City and; WHEREAS, the City Council has reviewed the claim numbers: 55817 through 55998 in the amount of$ 158,164.94 55014 through 55042 in the amount of$ 249,037.71 through in the amount of$ through in the amount of$ TOTAL AMOUNT OF CLAIMS PRESENTED $ 407,202.65 and has found said claims to be just and correct; It was moved that the City Council of Mounds View hereby approved the attached list of claims dated 06/24/97 by the vote ayes nayes Mayor Clerk-Administrator • ' PAGE 1 ` ACCOUNTS PAJABLE CHECKREGISTER AP=C10-01 ' MOUNDS VIEW VENDOR CHECK CHECK INVOICE INVOICE NO VENDOR NAME NUMBER DATE INVOICE NMBR DATE AMOUNT ^ ��k 56z���� JAHNKE, WENDY 55817 06/24/97 06/24/97 40.00 VENDOR TOTAL 40.00 57301 FAST SIGNS 55818 06/24/97 5915 05/30/97 26.09 VENDOR TOTAL 26.09 60103 HAUCK, ADRIANE 55819 06/24y9706/24/97 25.00 VENDOR TOTAL 25.00 68201 CENTURY COLLEGE 55820 06y24/97 00000652 05/29/97 1334.00 VENDOR TOTAL 1334.00 76106 BOND, DOUGLAS 55821 06/24/97 06/24/97 40.00 VENDOR TOTAL 40.00 76200 ARCHER, FRANK 55822 06/24/97 06/24/97 50.00 VENDOR TOTAL 50.00 . 76201 BOULEY , HELEN 55823 06/24y97 06/24/97 30.00 VENDOR TOTAL 30.00 76202 CRANDALL, MONICA 55824 06/24/97 06/24/97 15.00 VENDOR TOTAL 15.00 76204IhDEGROSS, GARY 55825 06/24/97 06/24/97 100.00 ��� VENDOR TOTAL 100.00 �� 76204 EASTLUND, ELSIE 55826 06/24/97 06/24/97 40.00 VENDOR TOTAL 40.00 76205 ERICKSON, LEIF 55827 06/24/97 06/24/97 2.50 VENDOR TOTAL 2.50 76206 HOLLENCAMP, JOE 55828 06y24y97 06/24/97 2.5O VENDOR TOTAL 2.50 76207 HONOROFF, KARI 55829 06/24y97 06/24y97 2.50 VENDOR TOTAL 2.50 76208 HOOPINGARNER, CAROL 55830 06/24/97 06/24y97 30.00 VENDOR TOTAL 30.00 76209 HORBUL, LISA 55831 04/24/97 06/24/97 5.00 VENDOR TOTAL 5.00 ^ 76210 KLONCZ, JONI 55832 06/24/97 06y24/97 2.50 VENDOR TOTAL 2.50 76211 LAGER, SHERYL 55833 06/24y97 06/24/97 5.00 VENDOR TOTAL 5.00 III 'AGE 2 ACCOUNTS PAYABLE CHECK REGISTER 4P-C10-01 MOUNDS VIEW 'ENDOR CHECK CHECK INVOICE INVOICE I NO VENDOR NAME NUMBER DATE INVOICE NMBR DATE AMOUNT ' Ill '6212 LASHBROOI , BOB 55034 06/24/97 06/24/97 38.00 VENDOR TOTAL 748.00 621 3 LEHNE, WALTER 558•3, 06/24/97 06/24/97 lJi4/97 Cv00 VENDOR TOTAL 5.00 6214 LULOFF, STACY 5583 06/24/97 06/24/97 ; 0.00 VENDOR TOTAL 20.00 6215 MEYER, JAKE 55837 06/24/97 0t- + 5.i 0 _ J/�4/'r7 .� VENDOR TOTAL 5.00 6216 MURPHY , RENAE 55238 06/24/97 06/24/97 5.00 VENDOR TOTAL 5.00 6217 NORMAN, JERRY 55339 06/24/':97 06/24/97 160.00 VENDOR TOTAL 160.00 6218 PERSIAN, GARY 55840 06/24/97 06/24/97 160.00 VENDOR TOTAL 160.00 6219 REED, BEVERLY 55:341 06/24/97 06/24/97 90.00 VENDOR TOTAL 90.00 . 21WHEIEI, ARNOLD 55842 06/24/97 06/24/97 :30.00 VENDOR TOTAL :30.00 6221 SCHILLING, DIANE 55843 06/24/97 06/24/97 40.00 VENDOR TOTAL 40.00 6222 SKARPHOL CONSTRUCTION* 55044 06/24/97 06/24/97 85.00 VENDOR TOTAL 85.00 6223 STELLE, JILL 55845 06/24/97 06/24/97 40.00 VENDOR TOTAL 40.00 6224 STEWLOW, LINDA 55846 06/2:4/97 06/24/97 10.00 VENDOR TOTAL 10.00 6225 VANDERWAL, FATIE 55=47 06/24/."17 06/24/97 -=r5.00 VENDOR TOTAL 35.00 6226 WALDVOGEL, JEAN 55848 06/24/97 06/24/97 2.50 VENDOR TOTAL 2.50 S227 WES T ERHAUG, GARY 55049 06/24/97 06/24/97 40.00 VENDOR TOTAL 40.00 S228 ZIMMER, ROBERT 55850 06/24/97 06/24/97 30.00 )AGE 3 ^ ACCOUNTS PAYABLE CHECK REGISTER \P-C10-01 MOUNDS VIEW /ENDOR CHECK CHECK INVOICE INVOICE NO VENDOR NAME NUMBER DATE INVOICE NMBR DATE AMOUNT ���� �N� VENDOR TOTAL 30.00 `6230 DAHLIN, LIZ 55851 06/24/97 06/24/97 30.00 VENDOR TOTAL 30.00 ;0005 A-1 HYDRAULIC SALES &* 55852 06/24/97 33173 05/30y97 151 .31 VENDOR TOTAL 151 .31 0040 A T I CORPORATION 55853 06/24/97 16311 06/02/97 17.00 VENDOR TOTAL 17.00 10299 AT&T WIRELESS SERVICE* 55854 06/24/97 3378461 06/24/97 88.72 VENDOR TOTAL 88.72 /0895 ACTION PRESS, INC. 55855 06/24/97 2543 06/03/97 372.75 VENDOR TOTAL 372.75 2700 AIRTOUCH CELLULAR 55856 06/24/97 06/24/97 318.27 VENDOR TOTAL 318.27 3940 ALL CITY ELEVATOR, IN* 55857 06/24/97 970583 06/02/97 62.00 VENDOR TOTAL 62.00 4685 ALPHA VIDEO AND AUDIO 55858 06/24/97 162904-00 05/29/97 42.87 VENDOR TOTAL 42.87 4733 'MERICAN FASTENER OF * 55859 06/24/97 00106401 05/20/97 113.03 VENDOR TOTAL 113.03 4985 AMER LINEN & APPAREL * 55860 06/24/97 M31380610 06/10/97 188.88 VENDOR TOTAL 188.88 5123 AMERICAN OFFICE PRODU* 55861 06/24/97 309543 06/06/97 336.68 55861 06/24/97 309597 06/06/97 254.32 55861 06y24/97 309373 05730/97 26.38 VENDOR TOTAL 617.38 5240 ANCHOR PAPER CO. 55862 06/24/97 99338902 02/17/97 56.58 VENDOR TOTAL 56.58 7464 ASS'N-METRO. MUNICIPA* 55863 06/24/97 266 06/02y7 30.O0 VENDOR TOTAL 30.00 3350 AUGIE'S, INC. 55864 06y24/97 05/22/97 59.64 55864 06/24/97 14599 05/16/97 98. 16 55864 06y24/97 15340 05/30y97 32.88 VENDOR TOTAL 190.68 }010 BCA/TRAINING & DEVELO* 55865 06/24y97 T004110 06/14/97 200.00 VENDOR TOTAL 200.00 � PAGE 4 ACCOUNTS PAYABLE CHECK REGISTER AP-C10-01 MOUNDS VIEW VENDOR CHECK CHECK ' INVOICE INVOICE NO VENDOR NAME NUMBER DATE INVOICE NMBR DATE AMOUNT Ill ` B0110 B & S INDUSTRIES, INC 55866 06/24/97 10141343 04/09/97 51 .53 VENDOR TOTAL 51 .58 B0455 BALLOMATIC, L.L.C. 55867 06/24/97 6.167 05/30/97 251 .97 VENDOR TOTAL 251 .97 ' B2005 BEISSWENGER'S 55868 06/24/97 294788 05y23/97 86.98 55868 06y24/97 292335 05/20/97 23.25 55868 04/24/97 282495 05/09y97 2.23 55868 06/24/97 282437 05/09/97 38.29 55868 06/24/97 275813 05/02/97 50.84 55868 06/24/97 280950 05/07y97 108. 17 55868 04/24/97 306187 06/05/97 25.36 55868 06/24/97299591 05/29/97 37.24 55868 04/24/97 30064905/30/97 17.51 55868 06/24/97 29890105y28/97 51 .02 55848 06/24/97 298326 05/27/97 1 .48 55868 06/24/97 304590 06/03/97 42.59 55848 06/24y97306188 06/05/97 14.90 55868 06/24/97 306491 06/05/97 12.23 55868 06/24y97 299944 05/29/97 30.42 55868 06/24/97 299781 05/29/97 6. 17 55868 06/24/97 338886 05/29/97 12.01- 55868 06/24/97 310343 06/10/97 18.90 ��� 55868 06/24/97 307248 06/06/97 1 .92 ��� 55868 06y24/97 303590 04/02/97 4.64 55868 04/24/97 304673 06y03y97 2.44 55868 06/24/97 315407 06/16/97 6.01 55868 06/24/97 286149 05/13/97 11 .05 VENDOR TOTAL - 581 .63 B2050 BEST BUY CO. , INC. 55872 06/24/97 0110114305 05/20/97 8.89 55872 06/24/97 11011 3955 05/13/97 105.38 VENDOR TOTAL 114.27 B6820 BRENNAN, TIM 55873 06/24/97 06/24/97 17.39 VENDOR TOTAL 17.39 B7020 BROCK WHITE COMPANY , * 55874 06/24/97 95745001 05y30/97 852.00 55874 06/24y97 95854101 06/05/97 271 .58 55874 06/24/97 95565401 05/30/97 271 .58 VENDOR TOTAL 1395. 16 B7100 BRYAN ROCK PRODUCTS, * 55875 06y24y97 7055 05/15/97 240.69 VENDOR TOTAL 240.69 B7130 BUMPER TO BUMPER 55876 06y24/97 D58133 05/30/97 31 .46 55876 06/24/97 D58151 05/30y97 10.93- 55876 06/24/97 E153893 06/09/97 27.86 111 . PAGE 5 ACCOUNTS PAYABLE CHECK REGISTER AP=C10-01 MOUNDS VIEW VENDOR CHECK CHECK INVOICE INVOICE NO VENDOR NAME NUMBER DATE INVOICE NMBR DATE AMOUNT R III 55876 06/24/97 D59021 06/10/97 27.60 558 58._:. .-�.�r�7�r {:i1-r/•.;:4/',�7 D._rr1:?..:,0 06/09/97 45.29 55876 7 C,0r 8 r-,"r 06/09/97 12.69 VENDOR TOTAL 133.93 B9990 BYE, LORI 55877 06/24/97 06/24/97 5.00 VENDOR TOTAL 5.00 C0572 CARPETCLEAN 55878 06/24/97 C-15827 06/12/97 :313.24 VENDOR TOTAL 313.24 C0630 CARLSON EQUIPMENT COM* 55879 06/24/97 :38422' 05/29/97 94. 39 VENDOR TOTAL 94.39 C3095 CHEMSEARCH 55880 06/24/97 B0-128114 05/29/97 444. 38 VENDOR TOTAL 444.38 C5200 COFFEE•-INN OF MINNESO* 55881 06/24/97 43315 06/02/97 97.90 VENDOR TOTAL 97.90 C5843 COMPUSA 55882 06/24/97 197057361 05/28/97 187.00 VENDOR TOTAL 187.00 05845 COMPUTOSERV I CE, INC. 558:3 0A/24/97 05/31/97 54.00 VENDOR TOTAL 54.00 CAP COPY EQUIPMENT, INC 55884 06/24/97 0057165 05/30/97 -.Q.:_,5 VENDOR TOTAL 9. 35 C6000 COPY SALES, INC. 55885 06/ 4/97. 05473 06/03/97 42.01 55885 06/ 4/97 13755A 1 06/05/97 13.88 55865 06/24/97 0548.55 06/10/97 1:305.97 VENDOR TOTAL 1361 .8i: C6025 COTTENS INC 55886 06/24/97 213268 05/15/'7 71 .41 VENDOR TOTAL 71 .41 C7000 CROSS NURSERIES, INC 55887 0A/24/97 06/24/97 791 .29 VENDOR TOTAL 791 .29 07500 CURTIS 1000 INC. 5'=_,8:3 06/ -44/97 12271001 01 0A/02/97 471 .88 VENDOR TOTAL 471 .88 C8100 CUSHMAN MOTOR COMPANY* 55889 06/24/97 088588 05/. 3/97 20.18.96 55889 06/24/97 0=884.: 06/03/97 99.05 VENDOR TOTAL 2(-2.01 D0050 DCA, INC. 59e/0 04/24/97 9=30='0 05/30/97 158. 10 VENDOR TOTAL 158 . 10 111 PAGE t;, ACCOUNTS PAYABLE CHECK REGISTER AP=C10-01 MOUNDS VIEW VENDOR CHECF. CHECK INVOICE INVOICE NO VENDOR NAME NUMBER DATE INVOICE NMBR DATE AMOUNT ~ D1• DEPENDABLE_ INDOOR AIR* 55891 06/24/97 012250 05/27/97 375.00 VENDOR TOTAL :7175.00 D4850 DISH NETWORK 55892 04/24/97 05/27/97 5.34 VENDOR TOTAL 5.34 E0315 EAST SIDE BEVERAGE 55893 06/24/97 150275 05/16/97 121 .00 55893 58- i _6i24/9155406 40t if5,r28/97 647.75 55893 04/24/97 15147=2 05/20/97 2:40.50 558906/ 4/97 157720 06/03/97 227.00 VENDOR TOTAL 1334.25 E4437 ELAN FINANCIAL SERVIC* 55894 06/24/97 04/24/97 117.88 VENDOR TOTAL 117.88 E9075 EVERGREEN LAND SERVIC* 55895 06/24/97 6912 06/02/97 210.00 VENDOR TOTAL 210.00 F1775 FARWEST TURF EQUIP ?•. * 5.5396 04/24/97 308815 05/09/97 91 . 17 VENDOR TOTAL - 91 . 17 F1925 FEDORS MARKET 55897 06/24/97 06/04/97 A6.09 VENDOR TOTAL A6.09 F '0 FEED-RITE CONTROLS IN* 55898 06/24/97 18:33:2 04/02/97 1463.44 VENDOR TOTAL 1643.44 F4875 FRIDLEY , CITY OF 55899 0A/ 4/97 06/24/97 452.24 VENDOR TOTAL 452.24 F6888. FRICKE .& SONS SOD, IN* 55901 06/24/97 04/06/97 480.02 VENDOR TOTAL 480.02 F6895 FRIENDLY CHEVROLET GE* 55902 06/24/97 108164 05/29/97 82. 13 VENDOR TOTAL 82. 13 00045 G C I SYSTEMS 5590:3 04/24/97 57064 06/05/97 191 .83 VENDOR TOTAL 191 .83 02130 GERTEN GREENHOUSES, I* 55904 06/24/97 0.4841_-, 05/24/97 117.75 55904 0A/-"4/97 095180 05/26/97 218. 11 55904 06/24/97 100683 05/21/97 461 .25 55904 04/4/97 083051 05/29/97 150.F;9 VENDOR TOTAL 948.00 0450 GOODWILL/EASTER SEAL * 55905 0A/24/97 2R69 0tf1 : J97 �_ _ .5" VENDOR TOTAL 2:::R.50 G5690 GOLF CAR MIDWEST 550104 06/24/97 971014 05/14/97 31 .70 VENDOR TOTAL 31 .70 111 PAGE 7 ACCOUNTS PAYABLE CHECK REGISTER AP-C10-01 MOUNDS VIEW VENDOR CHECK CHECK ' INVOICE INVOICE NO VENDOR NAME NUMBER DATE INVOICE NMBR DATE AMOUNT Ili G5700 GOLF MINNESOTA 55907 06/24/97 05/27/97 62.50 _ . VENDOR TOTAL 62.50 G5835 GOODHUE COUNTY NATION* 55908 06/24/97 47040 06/12/97 244.84 VENDOR TOTAL 244.84 05880 GOPHER STATE ONE-CALL* 55909 06/24/97 7050446 05/31y97 148.75 VENDOR TOTAL 148.75 G6755 W W GRAINGER INC 55910 06/24/97 497-101482-6 05/27/97 21 .85 55910 06/24/97 497-101497-4 05/27/97 12.30- 55910 06/24/97 280-916373-2 06/04/97 15.49 55910 06/24/97 497-103460-0 06/04/97 27.75 55910 06/24/97 497-102931-1 06/02/97 99.89 55910 06/24y97 497-100918-0 05/21/97 47.87 55910 06/24y97 497-101442-0 05/23/97 173.81 55910 06/24/97 497-103204-2 06/03/97 24.45 VENDOR TOTAL 398.81 H0159 HAAS - JORDAN CO 55912 06/24/97 018979 05/27/97 93.80 VENDOR TOTAL 93.80 H0700 JIM HATCH SALES COMPA* 55913 06/24/97 7470 06/03y97 34.65 VENDOR TOTAL 34.65 � � H5/���� HOLLENCAMP, ADDIE 55914 06/24/97 06y24/97 2.50 VENDOR TOTAL 2.5O H5825 HOME DEPOT COMMERCIAL* 55915 06/24/97 022010 05/14/97 52.52 VENDOR TOTAL 52.52 H5347 HORNUNG'S PRO GOLF SA* 55916 06/24/97 908186 05/16/97 124.93 55916 06/24/97 906658 05/12/97 185.76 55916 06/24/97 242889 05/20/97 156.56 VENDOR TOTAL 469.25 H6000 HUGHES & COSTELLO 55917 06/24/97 06y05/97 3000.00 VENDOR TOTAL 3000.00 H7000 HYDRAULIC SPECIALTY C* 55918 06/24/97 19211 05/15/97 49.36 55918 06/24/97 19172 05/14/97 14.41 VENDOR TOTAL 65.97 13000 IKON OFFICE SOLUTIONS 55919 06/24/97 06258A 06/05/97 82.90 55919 06/24/97 14545A 06/16/97 14.91- VENDOR TOTAL 67.99 15495 INTN'L CITY/COUNTY MG* 55920 06y24/97 24645 03/19y97 86.00 VENDOR TOTAL 86.00 ��� PAGE 8 ACCOUNTS PAYABLE CHECK REGISTER AP-C10-01 MOUNDS. VIEW VENDOR CHECK CHECK INVOICE INVOICE NO VENDOR NAME NUMBER DATE INVOICE NMBR DATE AMOUNT x Ili 15535 INSTY-PRINTS 55'::+21 06/24/97 12787 05/30/'x+7 141 .95 55921 06/24/97 12596 05/19/97 57.02 VENDOR TOTAL 198.97 19999 IZZO SYSTEMS, INC. 55922 06/24/97 43395 05/14/97 213.00 VENDOR TOTAL F0300 F': R SERVICES COMPANY 55923 06/24/97 1048 05/30/97 2 9.55 VENDOR TOTAL 3749.55 V1991 FKESSEL., BRUCE 55924 06/24/97 06/24/97 1114.29 VENDOR TOTAL 1114.29 K2c:000 ADOLPH KIEFER °x ASSOC 55925 06/24/97 000142307 06/03/97 208.4.5_, VENDOR TOTAL 208.45 K5470 i':NOX COMMERCIAL CREDI* 55926 06/24/97 02.2: -130002 06/11/97 137.35 55926 0A/24/97 0220-130005 06 97 /24/- 7 /ii/: 55926 06/24/97 020-128946 05/28/97 54.28 VENDOR TOTAL 245.2A L0245 LEAGUE OF MN CITIES Y.* 55927 06/24/97 05/29/97 170.03 VENDOR TOTAL 170.03 L02•LEAGUE OF MN CITIES I4 55928 06/24/97 05/29/97 1874.42 VENDOR TOTAL 1874.42 L0480 LAIRD PLASTICS, INC 55929 06/24/97 1188303 06/04/97 42.47 VENDOR TOTAL 42.47 L0800 LAWSON PRODUCTS, INC 55930 06/24/97 1697187 05/23/97 231 .24 VENDOR TOTAL 231 .24 L1000 LEARNING RESOURCES NE* 55931 06/24/97 45654 05/15/97 95.00 VENDOR TOTAL '+55.00 L 1 70 LEAGUE OF MINNESOTA C* 5=i932 04/24/97 3909 04/23/97 40.00 55.7122 06/24/97 3922 04 '24/97 40.00 VENDOR TOTAL :30.00 L1871 LEAGUE OF MN CITIES I* 559=3 06/24/97 tis/:31/97 131 .00 VENDOR TOTAL 131 .00 L3545 L I LL I E SUBURBAN NEWSP* 55934 06/24/97 05/31/97 396.67 VENDOR TOTAL 3196.47 L3700 LMC SUBWAY 5593 : 04/24 'x+7 tis=='z+7 05/29/97 48.98 VENDOR TOTAL 48.98 • PAGE 9 ' ACCOUNTS PAYABLE CHECK REGISTER �C10-01 AP ' MOUNDS VIEW VENDOR CHECK CHECK INVOICE INVOICE NO VENDOR NAME NUMBER DATE INVOICE NMBR DATE AMOUNT . MOOM R SIGN 55936 06/24/97 88279 06/10/97 738.55 VENDOR TOTAL 738.55 M0320 MTI DISTRIBUTING CO 55937 06/24/97 150940 04/25/97 39.45 55937 06/24/97 1154195 05/08/97 196.38 55937 06/24y97 1156245 05/15/97 642.54 55937 06/24/97 1159796 05/29/97 25.46 55937 06/24/97 1158704 05y23/97 128.47 VENDOR TOTAL 1032.30 M0900 MCCARTY , DUANE W 55938 06/24/97 06/13y97 117.28 VENDOR TOTAL 117.28 M2075 MENARDS 55939 06y24/97 24915 05/14/97 92.69 55939 06/24/97 24693 05y06/97 78.00 55939 06/24/97 25268 05/29/97 55.66 55939 06/24/97 25207 05y26y97 172.55 55939 06/24/97 25115 05/22/97 10.64 VENDOR TOTAL 409.54 M2076 MENARDS - COON RAPIDS 55940 06/24y97 15088 06/12/97 159.64 VENDOR TOTAL 159.64 M2164 METRO LEGAL SERVICES,* 55941 06/24y97 713700 06/09/97 14.00 VENDOR TOTAL 14.00 M3u]�� MIDWEST ASPHALT CORPO* 55942 06/24/97 25568MB 05/27/9 50.79 VENDOR TOTAL 50.79 M3444 MIDWEST COCA-COLA BOT* 55943 06/24/97 09984583 05/30/97 '- 293.07 55943 06/24/97 00198528 06/01/97 14.91 55943 06/24/97 1040730 06y05/97 441 .99 55943 06/24/97 09980508 05/29/97 435.71 55943 06/24/97 09926030 05y22/97 468.79 55943 06/24/97 10144243 06/17/97 90.00- VENDOR TOTAL 1564.47 M3448 MIDWEST SPECIALTY SAL* 55944 06/24y97 8213 05/30/97 38.79 VENDOR TOTAL 38.79 113879 MnAPA 55945 06/24/97 06/24/97 39.00 VENDOR TOTAL 39.00 M4070 MINN CITY/COUNTY MGMT* 55946 06/24/97 06/24/97 71 .39 VENDOR TOTAL 71 .39 M5190 MINNESOTA WANNER COMP* 55947 06/24/97 0033009-IN 05/09/97 204. 15 VENDOR TOTAL 204. 15 M5470 MITA FINANCIAL SERVIC* 55948 06/24/97 19568994 06/24/97 102.99 III PAGE 10 ACCOUNTS PAYABLE CHECK REGISTER AP-C10-01 � MOUNDS VIEW VENDOR CHECK CHECK INVOICE INVOICE NO VENDOR NAME NUMBER DATE INVOICE NMBR DATE AMOUNT . ���� �� VENDOR TOTAL 102.99 M6000 MOUNDS VIEW, CITY OF 55949 06/24/97 06/24/97 131 .45 VENDOR TOTAL 131 .45 M8105 MUNICIPAL CLERKS & FI* 55950 06y24/97 06/24/97 30.00 VENDOR TOTAL 30.00 M8110 MUNITECH, INC 55951 04/24/97 6428 03/10/97 464.98 VENDOR TOTAL 464.98 N1128 NATIONAL PEN CORPORAT* 55952 06/24/97 UC2KI 06/02/97 82.50 VENDOR TOTAL 82.50 N2210 NEW BRIGHTON, CITY OF 55953 06/24/97 05/13/97 2006.00 VENDOR TOTAL 2006.00 N2900 NIKE INC 55954 06/24/97 24709287 05/14/97 61 .09 55954 06/24/97 24573823 05/01/97 45.83 55954 06/24/97 24866978 05/28/97 161 .69 55954 06/24/97 24788382 05/21/97 35.58 55954 06/24y97 24817370 05/23/97 60.83 55954 06/24/97 24733364 05/13/97 1250.91 VENDOR TOTAL 1615.93 NAP/ NORTH STAR TURF, INC 55955 06/24/97 142741 04/28y97 14308.28 55955 06/24/97 144816 05/19/97 228.98 55955 06/24/97 145434 05/28y97 1165. 11 ' VENDOR TOTAL 15702.37 N4000 NORTHERN SANITARY SUP* * 55956 86/24y97 416840 05y30/97 27.58 * 55956 06/24/97 417181 06/09y97 21 . 19 VENDOR TOTAL 48.77 N4200 NORTHERN STATES POWER* 55957 06/24/97 06/24y97 26.38 55957 06y24/97 06/24/97 6616. 16 VENDOR TOTAL 6642.54 N4400 NOTT COMPANY 55959 06y24y970408082 04/29y97 ` 26.66 VENDOR TOTAL 26.66 02000 ODYSSEY GOLF 55960 06y24/97 18236801 04/10/97 70.50 VENDOR TOTAL 70.50 03350 OFFICEMAX CREDIT PLAN 55961 06y24y97 178 04/25/97 626. 18 55961 06/24/97 2228 05/09/97 115.44 55961 06/24/97 0248 05/14/97 16.98 VENDOR TOTAL 758.80 P68 9 PRECISION LANDSCAPE &* 55962 06/24y97 05/13/97il0 4198.76 PAGE 11 ACCOUNTS PAYABLE CHECK REGISTER AP-C10-01 MOUNDS VIEW VENDOR CHECK CHECK INVOICE INVOICE NO VENDOR NAME NUMBER DATE INVOICE NMBR DATE AMOUNT IVENDOR TOTAL 4198:.76 R1950 REMAP CORPORATION 55':76=: 06/24/97 1751 04/30/97 49.95 VENDOR TOTAL 49.95 R2080 RENT ALL MINNESOTA 55'x64 06/24/97 261849 05/22/97 90.46 55964 06/24/97 260993 05/13/97 92 75 VENDOR TOTAL 183.21 R8001 RYGH, JUDY 55965 06/24/97 06/24/97 VENDOR TOTAL 2.50 80800 SAINT PAUL PIONEER PR* 55966 06/24/97 571469 05/31/97 474.06 VENDOR TOTAL 474.06 S1025 SANCHEZ , TRACY 55967 06/24/97 0A/24/97 -.- .-,5 VENDOR TOTAL 28.25 82060 SERCO LABS 55968 06/24/97 51825 05/30/97 770 VENDOR TOTAL 77.00 S:3225 SHORT ELLIOTT & HENDR* 55969 06/24/97 40353 05/27/97 502.65 55969 06/24/97 40262 04/30/97 1730.62 VENDOR TOTAL 2233.27 83411 SIGN-A-RAMA, USA 55970 06/.24/97 1583 06/13/97 79.88 VENDOR TOTAL 79.88 S5605 SNYDER'S DRUG STORES,* 55971 06/24/97 5044-000004 06/17/97 32.34 55971. 06/24/97 5044-000027 06/10/97 11 .69 55971 06 4/'s 7 5044-000067 06/02/97. 11 . 17 - J.t; /� -r VENDOR TOTAL 55.20 86000 SPALDING 55972 04/24/97 50367112 05/12/97 55972 06/24/97 50220529 05/13/97 55972 06/24/97 504.0590 05/25/97 191 .25 5597.2 0A/24/97 50075234 05/28/97 494.49 50972 0A/24/97 50061893 Ely/28/97 4987.50 55972 06/24/97 50101221 02/27/97 271 . 35 =r 55972 r 50220527 0 -.6x97 17:75.00 55_,-72 0A/24/97 502_0_ 0 _:=:/31/: 7 15.71 5597.2 0A/24/97 5029A,::52 04/18/97 178.42 55972 06/24/97 50275990 € 6/97 144.00- 55972 t55972 0A/24/97 50340258 04/ 0/97 192.00 55972 06/24/97 50075233 04/29/97 1 VENDOR TOTAL =:151 . 38 56250 SPRING LAKE PARK FIRE* 95974 0A/-'4/97/9.7 06/ 4/` 7 1255''7.00 r r VENDOR TOTAL i AL 12559.00 PAGE 12 ACCOUNTS PAYABLE CHECK REGISTER APC10-01 MOUNDS VIEW VENDOR CHECK CHECK INVOICE INVOICE NO VENDOR NAME NUMBER DATE INVOICE NMBR DATE AMOUNT ��� S7���� STEICHEN'S SPORTING G* 55975 06/24/97 011973 06/03/97 119.96 VENDOR TOTAL 119.96 S7400 STRETCHER'S PROF. POL* 55976 06/24/97 IN.86488. 1 06/06y97 118.78 VENDOR TOTAL 118.78 S8000 SUBURBAN PROPANE 55977 06/24/97 002/435449 04/30/97 27.50 VENDOR TOTAL 27.50 S9600 SYSCO FOOD SERVICES 0* 55978 06/24/97 705204768 05y20/97 248.51 55978 06/24/97 705291933 05/29/97 499.61 55978 06/24/97 706031963 06/03/97 254.88 VENDOR TOTAL 1003.00 T5798 TOLL GAS & WELDING SU* 55979 06/24/97 556886 05/31/97 5.27 VENDOR TOTAL 5.27 T7000 TRUGREEN-CHEMLAWN 55980 06/24/97 365848 06/13/97 852.00 VENDOR TOTAL 852.00 T3650 TWIN CITY OFFICE SUPP* 55981 06/24/97 123583-0 05/28/97 80.94 VENDOR TOTAL 80.94 T8670 TWIN CITY REFUSE & RE* 55982 06/24/97 05y31y97 3711 .00 111 VENDOR, TOTAL 3711 .00 U0400 U S WEST 55983 06/24/97 06/24/97 4348.47 VENDOR TOTAL 4348.47 U0401 U S WEST COMMUNICATIO* 55985 06/24y97 ' ' 06/24/97 62.58 VENDOR TOTAL 62.58 U2800 ULTRA RIBBONS, INC 55986 06/24y97 165883 05/23/97 227.46 VENDOR TOTAL 227.46 U3000 UNIFORM UNLIMITED 55987 06/24y97 381977 06/10/97 97.98 55987 06/24/97 381966 06/10/97 128.35 VENDOR TOTAL 226.33 U6000 UNITOG RENTAL SERVICE* 55988 06/24y97 740087998 06/04/97 121 .77 55988 06/24/97 740088918 06/11/97 182. 13 55988 06/24/97 740085168 05/14/97 37.80 55988 06/24/97 740086108 05/21/97 ' 42. 14 55988 06/24/97 740079578 05y31/97 16.87 55988 06y24/97' 740088005 06/04/97 40.62 VENDOR TOTAL 441 .33 V5000 VIKING ELECTRIC 55990 06/24y97 3059477 05/30y97 25.02 VENDOR TOTAL 25.02 PAGE 13 ' ACCOUNTS PAYABLE CHECK REGISTER AP-,C10-01 MOUNDS VIEW VENDOR CHECK CHECK INVOICE INVOICE NO VENDOR NAME NUMBER DATE INVOICE NMBR DATE AMOUNT V64) VOSS LIGHTING 55991 06/24/97 299505 04/30/97 47.39 55991 06/24/97 200083 05/09/97 165.82 VENDOR TOTAL 213.21 W0449 WAI CONTINUUM 55992 06y24/97 4529 05/16y97 56862.94 VENDOR TOTAL 56862.94 W0650 WARNER INDUSTRIAL SUP* 55993 06/24/97 1289159-01 05y30/97 178.62 VENDOR TOTAL 178.62 W0660 WARNING LITES OF MINN* 55994 06/24/97 013324 05/31/97 84.44 VENDOR TOTAL 84.44 W0700 WASTE MANAGEMENT - BL* 55995 06/24y97 899-883127 05/23/97 404.65 VENDOR TOTAL 404.65 W4190 WILSON SPORTING GOODS* 55996 06/24/97 1497935 05/13/97 143.40 VENDOR TOTAL 143.40 Y3100 YAMAHA MOTOR CORP. , U* 55997 06/24/97 05/15/97 236.00 VENDOR TOTAL 236.00 Z1000 ZACKS INC 55998 06/24/97 16554 05/19/97 53.20 VENDOR TOTAL 53.20 GRAND TOTAL 158164.94 PAGE ,2 ACCOUNTS PAYABLE PRE-PAID CHECK: REG AP=C10-02 MOUNDS VIEW VENDOR CHECK CHECK INVOICE INVOICE NO VENDOR NAME NUMBER DATE INVOICE NMBR DATE AMOUNT • R0865 RAMSEY COUNTY 55031 06/12/97 06/12/97 25.00 VENDOR TOTAL 25.00 U2750 ULRICH, MICHAEL 55032 06/17/97 06/17/97 71 . 36 VENDOR TOTAL 71 . 36 M4070 MINN CITY/COUNTY MGMT • 5503.3 06/17/97 06/17/9725.00 VENDOR TOTAL 25.00 W1919 WESTERN BANK 55035 06/19/97 06/19/97 4558. 13 55+035 06/19/97 06/19/97 1209. 39 55035 06/18/97 06/18/97 72901 .91 55035 04/19/97 06/19/97 2841 . 19 VENDOR TOTAL 111510.62 P7900 PUB EMPLOYEES RET I REM* 554236 06/18/97 06/18/97 75.00 VENDOR TOTAL 75.00 10082 I CMA RETIREMENT TRUST* 55037 06/18/97 06/18/97 123.01 VENDOR TOTAL 123.01 P7900 PUB EMPLOYEES RETIREM'} 55038 06/18/97 06/18/97 5755. 16 VENDOR TOTAL 5755. 16 T6• TRAINING EXCELLENCE, * 55039 04/18/97 06/18/97 70.00 VENDOR TOTAL 70.00 N4200 NORTHERN STATES POWER* 55040 06/18/97 06/18/97 5453.06 VENDOR TOTAL 5453.04 P0050 P E I P 55041 04/19/97 06/19/97 12978. 32 VENDOR TOTAL 1n979. 3-' 03185 OFFICE DEPOT, INC. 55042 06/19/97 06/19/97 56. 34 VENDOR TOTAL •L.• GRAND TOTAL 249037.71 • Item No./C/T°— '7: x Staff Report No.97-e / 9C Meeting Date: 6/23/97 111 Type of Business: Public Hearing WK: Work Session;PH:Public Hearing; CA:Consent Agenda;CB:Council Business City of Mounds View Staff Report To: Mayor and City C cil From: Lynnette Morga Item Title/Subject: Public Hearing Off-Sale and On-Sale Intoxicating Liquor License Renewals Date of Report: June 18, 1997 As outlined in Chapter 502.08 of the Mounds View Municipal Code, renewals of existing licenses may be granted by the Council after a public hearing is held without the requirement of a prior published notice. The intoxicating liquor license for the following establishments expire on June 30, 1997. Off-Sale Intoxicating Liquor License Renewals: Network Liquors - 2345 County Road H2 Budget Liquor-2577 Highway • Murzyn Liquors -2740 Highway 10 On-Sale Intoxicating Liquor and Sunday Sales License Renewals Donatelle's -2400 Highway 10 Robert's Off 10 -2400 County Road H2 Mermaid, Inc. - 2200 Highway 10 A complete investigation has been conducted indicating no implications of issuing the renewal licenses. • Report from Chief Ramacher indicating there were no incidents which would prevent any of the above establishments license to be renewed. • Report from Utility Department indicating all utilities are paid. • Report from Mark Bishop,Fire Code Inspector indicating inspections have been completed with very minor corrections which are forthcoming. • Report regarding the Community Development indicating all property taxes are current. • Report from Ramsey County Community Sanitation indicating the food establishments • passed inspections. Item No. /0 ' '� /U Staff Report No. ` al/3O C- Meeting Date: June 23, 1997 • • Type of Business: Public Hearing WK: Work Session;PH:Public Hearing; CA:Consent Agenda;CB:Council Business City of Mounds View Staff Report To: Mayor and City Council From: Pamela Sheldon, Community Development Director Item Title/Subject: Public Hearing and Consideration of Resolution No. 5137 Approving a Conditional Use Permit for an Oversized Garage at 7150 Knollwood Drive; Planning Case No. 480-97 Date of Report: June 20, 1997 Summary: The applicant, Kenneth Newcombe, has applied for a conditional use permit to build a 1,264 square-foot garage on his property located at 7150 Knollwood Drive. The dimensions of this garage will be 39.5 feet by 32 feet with access for two vehicles. The garage as proposed would take up less than 2 percent of the area of the lot. Most of the homes in this area are on large lots (1+ acres), although the lot adjoining to the south has been subdivided into three smaller parcels. The garage will replace a smaller out-building on the property. • The applicant converted a small attached garage into living space in 1994, leaving the property without a garage. Presently there are two driveways on the site, one improved to the old garage and the other unimproved that goes to the rear of the property on the north side of the house. City Code, in Section 1121.09 Subd. 5e, states that only one curb-cut shall be allowed per single- family property. Whether the southern driveway should be removed was discussed at the Planning Commission meeting. The applicant agreed to remove a section of this driveway so it no longer provides access to the street, but asked that the remainder be left for now. He has a basketball hoop alongside of the southern driveway and wants to use it as a playing surface. His eventual plan is to remove it altogether. Staff has measured the driveway in the field and recommends that a 20 foot section be removed. The property at 7150 Knollwood Drive is in the R-1 District. This district allows the construction of an oversized garage with approval of a conditional use permit, provided that: a. The accessory building must conform with Section 1103.06 and Subdivision 1106.03(1) of this title. b. The combined square footage of all accessory buildings on one lot cannot exceed 1,264 square feet. c. If the garage square footage is greater than 1,000 square feet, no other accessory storage building is allowed. d. The building shall be designed and maintained to provide a uniform appearance with the dwelling unit. • e. The width of the building cannot exceed 35 feet nor allow for more than three vehicle access. City Council Staff Report e Planning Case No.490-97:7150 Knollwood Drive Oversized Garage Conditional Use Permit June 20, 1997 • Page 2 f. Should the use for which the permit was granted be changed, the permit shall be subject to reconsideration, revocation or other action regulated by Section 1125.01 of this Title. Findings related to these criteria are stated in the attached resolution. The criteria have been met. Staff has become aware of a nuisance code violation on the Newcombe property, which was verified with a recent site visit. In the rear yard, there is an accumulation of bagged pop cans which are waiting to be recycled. In addition to the cans, there are plastic barrels and pails in the same location. The cans are visible from Woodale Drive to the south. While the property owner would prefer to recycle the cans when the price-per-pound increases, staff recommends that the conditional use permit not be granted unless the nuisance code violations are removed. We will be conducting an inspection on Monday to determine if the violations have been resolved. Dimensional Requirements: Required Provided Met/Not Met Garage Setbacks* (Front) 110 feet 150 feet Met (Side) 5 feet 8 feet Met (Rear) 5 feet 310 feet Met Percent of Rear Yard* < 25% 2.5% Met Garage Width s 35 feet 32 feet Met Area of all Accessory Buildings: s 1,264 Sq. ft. 1,264 Sq. ft. Met i Recommendation: The Planning Commission, by a vote of 7-0, and the staff recommend adoption of Resolution No. 5137 approving a conditional use permit for an oversized garage at 7150 Knollwood Drive, pending inspection of the property to check if nuisance code violations have been resolved. • Pamela Sheldon, Community Development Director Attachments: • Planning Application • Zoning Map • Site Plan • Building Plan N:\DATA\USERS\PAMS\SHARE\DEVCASES\480-97\NEW COMCC.RPT • • RESOLUTION NO. 5137 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR AN OVERSIZED GARAGE AT 7150 KNOLLWOOD DRIVE; PLANNING CASE NO. 480-97 WHEREAS, Kenneth Newcombe has applied for a conditional use permit to construct a 1,264 square-foot garage on his property located at 7150 Knollwood Drive, zoned R-1, Single Family Residential, legally described as followed: LOT 22, KNOLL WOOD PARK, RAMSEY COUNTY WHEREAS, The Mounds View Zoning Code allows, with a conditional use permit, up to 1,264 square feet of garage/accessory building on one lot; and WHEREAS, the City Council has reviewed the following documents regarding this proposal: • a. Planning Application b. Zoning Map c. Site Plan d. Building Plan e. Photo Documentation WHEREAS, the City Council makes the following findings that the dimensional requirements in the Zoning Code have been met: Required Provided Met/Not Met Garage Setbacks (Front) 110 feet 150 feet Met (Side) 5 feet 8 feet Met (Rear) 5 feet 410 feet Met Percent of Rear Yard <25% 2.5% Met Garage Width s 35 feet 32 feet Met Area of all Accessory Buildings: s 1,264 Sq. ft. 1,264 Sq. ft. Met WHEREAS, the City Council makes the following findings that possible adverse effects have been considered in its recommendation, as required by Section 1125.01 Subd. i.e.: 1. Relationship with the Comprehensive Plan. • The Comprehensive Plan encourages the development and maintenance of residential areas so as to improve the quality, appearance and attractiveness of housing units and residential City Council Resolution No. 5137 June 23, 1997 • Page 2 property in general. The Comprehensive Plan designates this property, 7150 Knollwood Drive, low-density residential. This proposal does not conflict with the Comprehensive Plan. 2. The Geographical Area Involved. 4. The Character of the Surrounding Area The majority of the lots in this area exceed one acre like the subject property although some of the lots fronting nearby Woodale Drive are smaller parcels. While the proposed garage is larger than what is typical for this area, the placement of the garage behind the home hides the bulk of it from Knollwood Drive. The garage would be screened from the neighbors to the south by trees on the subject property. There will be no screening from property owners to the north. 3. Whether such use will tend to or actually depreciate the area in which it is proposed. Removing the existing accessory building and replacing it with a large, new garage would be a benefit to the area in the sense that it is an improvement to the property. 5. The demonstrated need for such a use. The applicant has indicated that they own many vehicles that currently are parked outside. In addition to vehicles, the applicant would plan on storing a riding lawn mower and other assorted garden and yard equipment within the garage. The size requested is the minimum needed to satisfy the applicant's needs. WHEREAS, the City Council makes the following findings regarding the criteria for approval of a conditional use permit, as required by Section 1125.01 Subd. 3.b.: (1) The use will not create an excessive burden on existing parks,schools,streets and other public facilities and utilities which serve or are proposed to serve the area. (7) The use will not cause traffic hazards or congestion. (8) Adequate utilities, access roads,drainage and necessary facilities have been or will be provided. The construction of an oversized garage will not create a greater impact on existing public facilities or services, on utilities or access roads, nor will it create an increase in traffic on adjacent streets. The increase in runoff from the larger structure is not significant and will not affect the drainage system. (2) The use will be sufficiently compatible or separated by distance or screening from adjacent residentially zoned or used land so that existing homes will not be depreciated in value and • there will be no deterrence to development of vacant land. City Council Resolution No. 5137 June 23, 1997 Page 3 (3) The structure and site shall have an appearance that will not have an adverse effect upon adjacent residential properties. • The placement of the garage so that the bulk of the structure is hidden from street view will provide adequate screening, and will preserve the residential character of the neighborhood. The garage will be in full view of the adjoining property to the north. (4) The use,in the opinion of the City Council,is reasonably related to the overall needs of the City and to the existing land use. (5) The use is consistent with the purposes of the Zoning Code and the purposes of the zoning district in which the applicant intends to locate the proposed use. (6) The use is not in conflict with the Comprehensive Plan of the City. Garages are typical uses in residential areas, and allow for storage of vehicles and other equipment. Having this garage will allow for the property to be kept in better order. Improving neighborhoods by enclosing stored items is beneficial to the community and consistent with community goals. WHEREAS, the City Council makes the following findings regarding the requirements which oversized garages must meet as stated in Section 1106.04 Subd. 6: a. The accessory building must conform with Section 1103.06 and Subdivision 1106.03(1)of this title. b. The combined square footage of all accessory buildings on one lot cannot exceed 1,264 square feet. c. If the garage square footage is greater than 1,000 square feet,no other accessory storage building is allowed. d. The building shall be designed and maintained to provide a uniform appearance with the dwelling unit. e. The width of the building cannot exceed 35 feet nor allow for more than three vehicle access. The oversized garage will be 1,264 square-foot, and there will be no other outbuildings on the property. The width of the garage will be 32 feet with access for two vehicles. The garage as proposed would take up less than 2 percent of the area of the lot. The garage will replace a smaller out-building on the property. The garage is proposed to be sided in a manner consistent with the house. The garage is consistent with the requirements in Section 1103.06 and 1106.03(1). f. Should the use for which the permit was granted be changed,the permit shall be subject to reconsideration,revocation or other action regulated by Section 1125.01 of this Title. • This requirement has been included as a condition in this resolution. City Council Resolution No. 5137 June 23, 1997 Page 4 NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council recommends approval of the conditional use permit with the following stipulations: 1. The conditional use permit be recorded with Ramsey County within 60 days of City Council approval, and a receipt of such recording shall be provided to the City of Mounds View. 2. The garage shall be constructed in accordance with the plans submitted, and shall be • designed and maintained to provide a uniform building appearance with the dwelling unit. 3. The garage shall not be used for living space or other uses not allowed by the district in which it is located or by the Zoning Code. Should the use change for which the permit was granted, the conditional use permit shall become null and void. 4. No other accessory buildings shall be allowed on this lot. 5. The property owner shall remove a twenty foot (20') section of the southern driveway measured from its intersection with Knollwood Drive, and shall re-sod or re-seed this area, prior to issuance of the building permit for the oversized garage. • Adopted this 23rd day of June, 1997. Duane McCarty, Mayor ATTEST: Charles S. Whiting, City Clerk-Administrator (SEAL) N:\DATA\USERS\PAMS\S HARE\DEVCASES\480-97\NE W COMCC.RES i a CITY Cf. . 011SIMEMI COMMUNITY DEVELOPMENT DEPARTMENT ' • I. DEVELOPMENT APPLICATION 2401 Highway 10, Mounds View MN 55112 �'`'' •par tut. Q' 612-784-3055 612-784-3462 -FAX Please Type or Print Information-Complete Both Sides of This Form Applicant Information Name of Applicant i enn e i h / /e C.O rn 3 Q. Telephone Tao-aro‹: Address 7150 f'SNOLLYV, Dt. Fax mOur-/S V4V.) SS1/Z Interest in Property(check appropriate box) a Owner of Property • o Contract for Deed Owner ❑ Lessee,Operator,Manager ❑ Agreement to Purchase a Other(explain) Applicants must provide evidence of interest in property at the time of application,and if you are not the owner of the property,you must provide a letter of permission from the owner giving consent to the filing of this application. The property owner must sign this application for it to be accepted. Property Description/Proposal Address or General Location 7i—C° Jit/O LL l,(JOO/) Qt; /n a u nds Vi,j 2 53-112.- Legal Sl1ZLegal Description KNati w ot3 0 Fa k K, K'4' 1 t v .L(%7 Z • Property Identification#(PIN#) C.i. 7 - 3 O - Z3 - 3 / —00 -3 U — R #of Acres //r-rG/eF f- CurrentZoning /' ',- //51 ) Present Use Type of Application ❑ Undeveloped/Vacant a Comprehensive Plan Amendment $200 st Single Family Dwelling a Rezoning $200/ac;min$200 max$1000 a Duplex/Two Family Dwelling - a Major Subdivision $250+$250 deposit* a Multi-family Dwellings a Minor Subdivision $150 a Business/Commercial Establishment a Planned Unit Development(PUD) $350 a Industrial Establishment a PUD Amendment • 50 ❑ Other(explain) Conditional Use Permit R-1, 'O`• others$200 a Variance- R-1,R-2$75;all others$200 a Code Appeal ' $75 a Develop Review/Site Plan $100/ac;min$100 max S500 a Wetland Alteration Permit $50+deposit* a Wetland Buffer Permit 7 a Floodplain Permit $200 a Other • � f C.4' � ,�� 6') *see Municipal Code for explanation of deposits Please complete the reverse side of this application. 1 City of Mounds View,MN Development Application Page 2 • Property Classification a Abstract a Torrens Description of Proposal } Z X 'J= • - 41,---- 1 1 • 7385 I 7,380 2 7381 1 7382 7395 • •-- I 7375 v -r 7390 N I N N aJ. 732 i- . 7365 7350 7365 7360 7375 1., .:.:11.:.:.::: \ i 7350 17;412111111,411 :' -= j- (732: 7340 7347 _ 734C rn3 2 T - a • "" 732C 73 7 ,,, 7344 ao ao W i 1. n N .&.) 0 7331 n N o 0 71312325 .3173` nn _ 7338 !1.�ro1' - • 7309 _ 1 I "p+ R .Qi n n n N N N 04 CI 73151 ao m rig m H g 7310 ^'S 72 d, � ....::,.. ----I a • R i R-2 ppCO p N T 1I) NI .D 0 O N aD O < <O O O O O p m q as W 01 a 0 Isla .• • _ I n n n n N N N N N N N ao o ao 8 7286• Z ^' ^ 52781 5279 Q —r N N N N _56•tea N N s WIM 5272 5273 E nZ6Q 5266 5257 �' I - - 5260 5261 gn �� IZ 34 7237 7250 p 5254 5255.0 LL II72267225 - 72313 __�. 5246 5245CC 1: A 7200 L 1 5 719 ICE- 52421 5243 L.1. 7188 719 R-4 MEM 523815237 5230 523 7172 15 7180 /////1/1.., �....�w1 522 n' o o -. O n 'i I ^ ! c I a 2Ella 5218--'72-27 •'' _ O O ri 1 n N f n n a 11 ao o Xi m p — ( o• o p N N N N N O=EC 5212 5217 ; L:: n n W00 DAL En N n NDR� m MEM X 5206 5211 Lai c a ea w a 7100 (- N H 709C 51621516173C 00, - N l N N 5201 • n 1 709. n n n _Al, 7094 O _. 1000 DR 5148L— gm •0MIS 7070 5143 1 5149 • 7082 7095 707p 514015141 5 7072 7069 7074 Y 7060 5132 5133 5 1 �.... o A am --L_ 7054 7057 ' - 703 m apo 5124 STZS p 7034 7044 N N N 0: ' pc•CREST 511615117 = W 704 WOO()CREST f 1 W • S1OS 5709 2- 7026 �, Iv o N �- PARK N En �;L 702- 000 n N n n n c 'n PF ^a 5107 IX 51001 51014n 5 • 7006 701 / O1 W N N ` �,, '.. 6986 58.1 � 2940 -1. i • 50921 509 50921 N 5092 34,o 6970 •.. 697 2932 +��� 50861 5085%.,0C 50861 508.1 5086 soa 5 1 - • ,� I 6960 .0 i 508015079 50801 5078 5080 508 • �� 507' 6952 6 6953 Nl I!3695 6951 50721 5071 5073 5071 507. 507 6942 0•. 6939 N N I N 694 6945 6940 506615065 + 50661 506° 506: 506 .° i • 6928 t 506015039 0 50601 5059 506 505 1 6929 ‘ aI CM 1692 f _ I 1N - loSC541 5053 J 50541 5053 5C5 505 -r .‘-;RI N ; o , n 0 140k _I o i6900 c c �' 1 I N N I r r pI Pa N I N • 50465045 504615045 504: - ° NEW BRIGHTON • Zoning Map . Case No. 480-97 7150 Knollwood Drive Applicant: Kenneth enneth Newcombe / , o • ii. ?tor PL,tA/ t.E 3/32"=r La" �aoQ 5E0 GAvhr,� 4 , 16 D / / / / °/ �' / tl. M t • r4=c" EXIST' s' . . % "/a is 1.______t_i r N / )14 , f f ,-.7 ....y . i 1 • En 1-m . ....:,.. ...„...... ,,,, ti 0 ' m . 1 ii",.A.,A 1 e 1 I \ -7/S0 k1voLLWQp p D1 !2 • (v 51116tivP", /1"...7 -I.- "Iii .„ • ' �. 4 � apt- )1 , "' - usscs ?A1' O.C. .74 , 0 S.Dt,u.r Je /Y AtacdoQ. QaI� �'b"4,c. p SNCitT7t�n1r- /T,4ar4l 4"24.54. 2 � I�'c .Ln Co* .. W/c_rQf NCs+ / SAN ELL'r-•SECT. SCALE Y4•"s/!p* - b 5 • 1 I f .� 't 32;n" , N !I M U ll • F aPa GaaAe£ p-+.coQ Pum.) scALe f¢'-I o" II • l— 1 1 W MOUNDS VIEW PLANNING COMMISSION • RESOLUTION NO. 506-97 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA • RESOLUTION RECOMMENDING APPROVAL OF A CONDITIONAL USE PERMIT TO ALLOW AN OVERSIZED GARAGE FOR KENNETH NEWCOMBE, 7150 KNOLLWOOD DRIVE; MOUNDS VIEW PLANNING CASE NO. 480-97 WHEREAS, Kenneth Newcombe has applied for a conditional use permit to construct a 1,264 square-foot garage on his property located at 7150 Knollwood Drive, zoned R-1, Single Family Residential, legally described as followed: LOT 22,KNOLLWOOD PARK, RAMSEY COUNTY WHEREAS, The Mounds View Zoning Code allows, with a conditional use permit, up to 1,264 square feet of garage/accessory building on one lot; and WHEREAS, the Planning Commission has reviewed the following documents regarding this proposal: a. Planning Application b. Zoning Map c. Site Plan d. Building Plan e. Photo Documentation WHEREAS, the Planning Commission makes the following findings that the dimensional requirements in the Zoning Code have been met: Required . Provided Met/Not Met Garage Setbacks (Front) 110 feet 150 feet Met . (Side) 5 feet 8 feet Met (Rear) 5 feet 410 feet Met Percent of Rear Yard <25% 2.5% Met Garage Width s 35 feet 32 feet Met Area of all Accessory Buildings: s 1,264 Sq. ft. 1,264 Sq. ft. Met WHEREAS, the Planning Commission makes the following findings that possible adverse • effects have been considered in its recommendation, as required by Section 1125.01 Subd. i.e.: Planning Commission Resolution 506-97 May 21, 1997 Page 2 1. Relationship with the Comprehensive Plan. The Comprehensive Plan encourages the development and maintenance of residential areas so as to improve the quality, appearance and attractiveness of housing units and residential property in general. The Comprehensive Plan designates this property, 7150 Knollwood Drive, low-density residential. This proposal does not conflict with the Comprehensive Plan. 2. The Geographical Area Involved. 4. The Character of the Surrounding Area The majority of the lots in this area exceed one acre like the subject property although some of the lots fronting nearby Woodale Drive are smaller parcels. While the proposed garage is larger than what is typical for this area, the placement of the garage behind the home hides the bulk of it from Knollwood Drive. The garage would be screened from the neighbors to the south by trees on the subject property. There will be no screening from property owners to the north. 3. Whether such use will tend to or actually depreciate the area in which it is proposed. Removing the existing accessory building and replacing it with a large, new garage would be a benefit to the area in the sense that it is an improvement to the property. 5. The demonstrated need for such a use. The applicant has indicated that they own many vehicles that currently are parked outdside. In addition to vehicles, the applicant would plan on storing a riding lawn mower and other assorted garden and yard equipment within the garage. The size requested is the minimum needed to satisfy the applicant's needs. WHEREAS, the Planning Commission makes the following findings regarding the criteria for approval of a conditional use permit, as required by Section 1125.01 Subd. 3.b.: (1) The use will not create an excessive burden on existing parks,schools,streets and other public facilities and utilities which serve or are proposed to serve the area. (7) The use will not cause traffic hazards or congestion. (8) Adequate utilities,access roads,drainage and necessary facilities have been or will be provided. The construction of an oversized garage will not create a greater impact on existing public • facilities or services, on utilities or access roads, nor will it create an increase in traffic on adjacent streets. The increase in runoff from the larger structure is not significant and will not affect the drainage system. Planning Commission Resolution 506-97 • May 21, 1997 • Page 3 (2) The use will be sufficiently compatible or separated by distance or screening from adjacent residentially zoned or used land so that existing homes will not be depreciated in value and there will be no deterrence to development of vacant land. (3) . The structure and site shall have an appearance that will not have an adverse effect upon adjacent residential properties. The placement of the garage so that the bulk of the structure is hidden from street view will provide adequate screening, and will preserve the residential character of the neighborhood. The garage will be in full view of the adjoining property to the north. (4) The use,in the opinion of the City Council,is reasonably related to the overall needs of the City and to the existing land use. (5) The use is consistent with the purposes of the Zoning Code and the purposes of the zoning district in which the applicant intends to locate the proposed use. (6) The use is not in conflict with the Comprehensive Plan of the City. Garages are typical uses in residential areas, and allow for storage of vehicles and other equipment. Having this garage will allow for the property to be kept in better order. Improving neighborhoods by enclosing stored items is beneficial to the community and consistent with community goals. NOW, THEREFORE, BE IT RESOLVED that the Mounds View Planning Commission recommends approval of the conditional use permit with the following stipulations: 1. The conditional use permit be recorded with Ramsey County within 60 days of City Council approval, and a receipt of such recording shall be provided to the City of Mounds View. 2. The garage shall be designed and maintained to provide a uniform building appearance with the dwelling unit. 3. The garage shall not be used for living space or other uses not allowed by the district in which it is located or by the Zoning Code. Should the use change for which the permit was granted, the conditional use permit shall become null and void. 4. No other accessory buildings shall be allowed on this lot. 5. The applicant shall remove accumulations of cans, buckets, brush and barrels from the property prior to City Council approval of this CUP request. • Planning Commission Resolution 506-97 • May 21, 1997 Page4 BE IT FINALLY RESOLVED that the Planning Commission directs staff to forward this resolution to the City Council prior to approval of the minutes. Adopted this 21st day of May, 1997. • Jerry Peterson, Chairperson Al l'hST: Pamela Sheldon, Community Development Director (SEAL) N:\DATA\USERS\PAMS\SHARE\DEVCASES\480.97 506-97PC.RES • • Item No. !6 -7:15 Staff Report No. til'?/31 . Meeting Date: June 23, 1997 • Type of Business: Public Hearing WK: Work Session;PH:Public Hearing; CA:Consent Agenda;CB:Council Business City of Mounds View Staff Report To: Mayor and City Council From: Pamela Sheldon, Community Development Director Item Title/Subject: Public Hearing and Consideration of Resolution No. 5138 Approving a Conditional Use Permit for an Oversized Garage at 7765 Spring Lake Road; Planning Case No. 481-97 Date of Report: June 20, 1997 Summary: • Background: The applicant, Noel Barragan, has applied for a conditional use permit to build a 1,180 square- foot garage on her property located at 7765 Spring Lake Road. The dimensions of this garage will be 36 feet by 32 feet with access for three.vehicles. The garage as proposed would take up 7.1 percent of the area of the lot, not including that part of the lot that extends through the road and into Spring Lake. The garage would take up 16.6 percent of the rear yard. Most of the homes in the area are on lots having greater usable lot area than the subject property. The garage will replace a small shed in the rear yard. A two-car attached garage is currently being converted into living space leaving the property owners without a garage. Included with this report is a site plan showing the proposed location for the garage. The property at 7765 Spring Lake Road is in the R-1 District. This district allows the construction of an oversized garage with approval of a conditional use permit, provided that: a. The accessory building must conform with Section 1103.06 and Subdivision 1106.03(1) of this title. b. The combined square footage of all accessory buildings on one lot cannot exceed 1,264 square feet. c. If the garage square footage is greater than 1,000 square feet, no other accessory storage building is allowed. d. The building shall be designed and maintained to provide a uniform appearance with the dwelling unit. e. The width of the building cannot exceed 35 feet nor allow for more than three vehicle access. f. Should the use for which the permit was granted be changed, the permit shall be subject to reconsideration, revocation or other action regulated by Section 1125.01 of this Title. • Findings related to thesecriteria are stated in the attached resolution. The criteria have been met. 1 City Council Staff Report Planning Case No.481-97:7765 Spring Lake Road Oversized Garage Conditional Use Permit June 20, 1997 Page 2 • The property at 7765 Spring Lake Road has a V-shaped driveway with two access points onto the street (see site plan). Section 1121.09 Subd. 5e. of the Mounds View Municipal Code states that only one curb-cut shall be allowed per single-family property. The issue of whether or not to require one of the access points be closed was discussed at the Planning Commission meeting. The Planning Commission's recommendation was to leave the driveway as is for now, and deal with this issue when the plans for reconstruction of Spring Lake Road are prepared. This work is expected to be done in Fall and Winter of this year. Staffs view is that the most logical driveway to remove is the southern half of the "V" given the position of the existing driveway and house, and the location for the new garage. It is appropriate to use a conditional use permit process to achieve compliance with other code provisions. The resolution includes a condition that the southern half of the"V" be removed. City Council needs to decide if this condition should stay in the resolution or be replaced with the following wording: "At the time the design for reconstruction of Spring Lake Road is prepared, the Mounds View Public Works Director and the applicant shall work together to establish a single access point for 7765 Spring Lake Road which will coordinate with the road design. The driveway on 7765 Spring Lake Road shall be reconfigured so that only one access point is allowed no later than completion of reconstruction of the Spring Lake Road." Dimensional Requirements: Required Provided Met/Not Met • Garage Setbacks* (Front) 85 feet 149 feet Met (Side) 5 feet 5 feet Met (Rear) 5 feet 15 feet Met Percent of Rear Yard* <25% 16.6 % Met Garage Width s 35 feet 32 feet Met Area of all Accessory Buildings: s 1,264 Sq. ft. 1,180 Sq. ft. Met Recommendation: The Planning Commission, by a vote of 7-0, and the staff recommend adoption of Resolution No. 5138 approving a conditional use permit for an oversized garage at 7765 Spring Lake Road. Pamela Sheldon, Community Development Director Attachments: • Planning Application • Zoning Map • Site Plan • Building Plan N:\DATA\USERS\PAMS\SHARE\DEVCASES\481-97\BARRAGCC.RPT • 4 RESOLUTION NO. 5138 • CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR AN OVERSIZED GARAGE AT 7765 SPRING LAKE ROAD; PLANNING CASE NO. 481-97 WHEREAS, Noel Barragan has applied for a conditional use permit to construct a 1,180 square-foot garage on her property located at 7765 Spring Lake Road, zoned R-1, Single Family Residential, legally described as followed: SUBJ TO ROAD AND EXCEPT NO 25 FT AND EXCEPT SO 378 FT OF LOT 24, AUDITOR'S SUBDIVISION NO. 89 WHEREAS, The Mounds View Zoning Code allows, with a conditional use permit, up to 1,264 square feet of garage/accessory building on one lot; and WHEREAS, the City Council has reviewed the following documents regarding this proposal: a. Planning Application b. Zoning Map c. Site Plan d. Building Plan e. Photo Documentation WHEREAS, the City Council makes the following findings that the dimensional requirements in the Zoning Code have been met: Required Provided Met/Not Met Garage Setbacks (Front) 85 feet 149 feet Met (Side) 5 feet 5 feet Met (Rear) 5 feet 15 feet Met Percent of Rear Yard <25% 16.6 % Met Garage Width s 35 feet 32 feet Met Area of all Accessory Buildings: s 1,264 Sq. ft. 1,180 Sq. ft. Met WHEREAS, the City Council makes the following findings that possible adverse effects have been considered in its recommendation, as required by Section 1125.01 Subd. 1.e.: i City Council Resolution No. 5138 • June 23, 1997 Page 2 1. Relationship with the Comprehensive Plan. The Comprehensive Plan encourages the development and maintenance of residential areas so as to improve the quality, appearance and attractiveness of housing units and residential property in general. The Comprehensive Plan designates this property, 7765 Spring Lake Road, as low-density residential. The proposal to build a garage of this size does not conflict with the Comprehensive Plan. 2. The Geographical Area Involved. 4. The Character of the Surrounding Area The majority of the lots in this area are larger than the subject property although the lots behind the subject property fronting Knollwood Drive are much smaller. While the proposed garage is larger than what is typical for this area, the placement of the garage behind the home hides the bulk of it from Spring Lake Road. It will, however, be visible from the properties to the east and south. 3. Whether such use will tend to or actually depreciate the area in which it is proposed. The applicant will be removing an existing accessory building and replacing it with a large, • new garage which would be a benefit to the area in the sense that it is an improvement to the property. 5,. The Demonstrated Need for Such a Use. Due to the conversion of the former garage into living space, the applicant no longer has a garage. The proposed three-car garage will meet the Barragans' vehicle and storage needs. WHEREAS, the City Council makes the following findings regarding the criteria for approval of a conditional use permit, as required by Section 1125.01 Subd. 3.b.: (1) The use will not create an excessive burden on existing parks,schools,streets and other public facilities and utilities which serve or are proposed to serve the area. (7) The use will not cause traffic hazards or congestion. (8) Adequate utilities, access roads,drainage and necessary facilities have been or will be provided. The construction of an oversized garage will not create a greater impact on existing public facilities or services, on utilities or access roads, nor will it create an increase in traffic on adjacent streets. The increase in runoff from the larger structure is not significant and will not affect the drainage system. • City Council Resolution No. 5138 June 23, 1997 Page 3 (2) The use will be sufficiently compatible or separated by distance or screening from adjacent residentially zoned or used land so that existing homes will not be depreciated in value and there will be no deterrence to development of vacant land. (3) The structure and site shall have an appearance that will not have an adverse effect upon adjacent residential properties. The placement of the garage so that the bulk of the structure is hidden from street view will provide adequate screening, and will preserve the residential character of the neighborhood. The garage will be screened from the neighboring property to the north by a privacy fence and a change of elevation. The properties to the east and south, however, would have no such screening. (4) The use,in the opinion of the City Council,is reasonably related to the overall needs of the City and to the existing land use. (5) The use is consistent with the purposes of the Zoning Code and the purposes of the zoning district in which the applicant intends to locate the proposed use. (6) The use is not in conflict with the Comprehensive Plan of the City. Garages are typical uses in residential areas, and allow for storage of vehicles and other • equipment. Having this garage will allow for the property to be kept in better order. Improving neighborhoods by enclosing stored items is beneficial to the community and consistent with community goals. WHEREAS, the City Council makes the following findings regarding the requirements which oversized garages must meet as stated in Section 1106.04 Subd. 6: a. The accessory building must conform with Section 1103.06 and Subdivision 1106.03(1)of this title. b. The combined square footage of all accessory buildings on one lot cannot exceed 1,264 square feet. c. If the garage square footage is greater than 1,000 square feet,no other accessory storage building is allowed. d. The building shall be designed and maintained to provide a uniform appearance with the dwelling unit. e. The width of the building cannot exceed 35 feet nor allow for more than three vehicle access. The oversized garage will be 1,180 square-foot, and there will be no other outbuildings on the property. The width of the garage will be 32 feet with access for three vehicles. The garage as proposed would take up 7.1 percent of the area of the lot. The garage is proposed to be sided in a manner consistent with the house. The garage is consistent with the requirements in Section 1103.06 and 1106.03(1). • f. Should the use for which the permit was granted be changed,the permit shall be subject to reconsideration,revocation or other action regulated by Section 1125.01 of this Title. City Council Resolution No. 5138 June 23, 1997 • Page 4 This requirement has been included as a condition in this resolution. NOW, THEREFORE, BE IT RESOLVED that the City Council approves the conditional use permit for a 36 foot x 32 foot oversized garage with three access doors with the following stipulations: 1. The conditional use permit be recorded with Ramsey County within 60 days of City Council approval, and a receipt of such recording shall be provided to the City of Mounds View. 2. The garage shall be constructed in accordance with the plans submitted, and shall be designed and maintained to provide a uniform building appearance with the dwelling unit. 3. The garage shall not be used for living space or other uses not allowed by the district in which it is located or by the Zoning Code. Should the use change for which the permit was granted, the conditional use permit shall become null and void. 4. No other accessory buildings shall be allowed on this lot. 1110 5. The southern driveway and access point onto Spring Lake Road shall be;removed prior to the issuance of building permits for this garage. Adopted this 21st day of May, 1997. Duane McCarty, Mayor ATTEST: Charles S. Whiting, City Clerk-Administrator (SEAL) N:\DATA\US E RS\PAMS\S HARED E V CAS E S\481-971BARRAGCC.RES • an'OF [11fl 'i© ''= O CONLMITNITY DEVELOPMENT DEPARTMCENT DEVELOPMENT APPLICATION • "•,,� ; *z 2401 Highway 10, Mounds View MN 55112 °°''h-ru0+.n ° 612-784-3055 612-784-3462-FAX Please Type or Print Information-Complete Both Sides of This Form Applicant Information Name of Applicant C/2- $' til O e t_ 4A-eg4C4,ti Telephone 7 i'/- 'y 7-- Address 7 7 Cv 5 Z�c'N C; L I< A Fax 7 S"1 — C,Z7 A/11c.u4.1 b t// ., Md s- -j/f‘....- Interest -Interest in Property(check appropriate box) X. Owner of Property O Contract for Deed Owner O Lessee,Operator,Manager O Agreement to Purchase O Other(explain) Applicants must provide evidence of interest in property at the time of application,and if you are not the owner of the property,you must provide a letter of permission from the owner giving consent to the filing of this application. The property owner must sign this application for it to be accepted. *Property Description/Proposal Address or General Location 77C.,S Sp,Z..J C 2.4c 4 Legal Description 54 da-i -, Ia i ë.' .0 26—F7 $e k s 3 7P F7 L O r Z`1 Property Identification#(PIN#) c7(v 3 D Z 3"i-i o n n ,7 #of Acres . 5 Current Zoning 4-I Present Use Type of Application O Undeveloped/Vacant ❑ Comprehensive Plan Amendment $200 Single Family Dwelling 0 Rezoning $200/ac;min$200 max$1000 0 Duplex/Two Family Dwelling ❑ Major Subdivision $250+$250 deposit* ❑ Multi-family Dwellings ❑ Minor Subdivision $150 O Business/Commercial Establishment 0 Planned Unit Development(PUD) $350 ❑ Industrial Establishment 0 PUD Amendment $150 O Other(explain) Conditional Use Permit R-1,R-2$75;all others$200 o Variance R-1,R-2 575;all others$200 _-_ o Code Appeal $75 ❑ Develop Review/Site Plan S 100/ac;min$100 max$500 ❑ Wetland Alteration Permit $50+deposit* O Wetland Buffer Permit 7 ❑ Floodplain Permit $200 ill 1,,I', 0 Other *see Municipal Code for explanation of deposits Please complete the reverse side of this application. City of Mounds View,MN Development Application Page 2 Property Classification X Abstract ❑ Torrens Description of Proposal /.v C kS Sig r:o or,4-‘ o F 7-,4.6^‘ 6'At ie,-G F,zsti, BCvy i z 'Td 11 X( 4:1-7" CivC,2eiase of 32 - -- ) BY MY(OUR)SIGNATURE ON THIS APPLICATION,I HEREBY DECLARE THAT,TO THE BEST OF MY KNOWLEDGE,THE INFORMATION PROVIDED IS TRUE AND ACCURA U . Signature of Applicant Qat Name of Applicant(typed/printed) D £ A e G f • Signature of Property Owner Name of Property Owner(typed/printed) d L 1 ,Q 4„<. • ******************************************************************************************** FOR OFFICE USE ONLY Date of Submittal Date of Acceptance 4/ - Z Assigned to: Planning Case No. /--=`:77- ?7 60-dav Limit , ->o ") 120-day limit - -i '7 Fees Paid: Account# Check Application: `7 5 �d"�(� SSo O a Park Dedication: Deposits: Other. • Total: C`OFFICEIWPWMWPDOCSWDMI IIFORMS\DEVAPP.FOR 1/97 5 j � ' _3 R-O sow 8043 a�6 s 6045 so+a 8039 49 •N y8026 6025 _ 8028 ‘ ao2a 80� 60134 3015 c 3023 • � I I ��� Boos 3000_8005 801 a 8009 Q, I I I 7990 7983 6004 9961 a • I I 43 7980 i 7976 7970 .7979 • I I �O n n 7gap 7865 - 7960 0 7959 I N � N m 7930 7933 7956� 7949 c.c.. N ).•••1 g a 7934 7833 7950 L, $ • �-Q o 7932 L n o 1p N 0 r 7900 7901 .0 I i. — . ._,i J 7897 +, .co HILL'. 11:2N AlI 7830 z 7833 7890 788'7 + ► 9, _ npm. 7820; 7825 am 7861 n 'til r'' 7�0 7879 .: o C/1 -F 781•- 7815 7870 7565 - 7850 m 8 8-2 fr - -,- :• 860 7851 = 7850 7821 8 A- � • RI 7850 i 7841 3 7801 I. N N xa." —. IF, :,../"com,_ - 7791 3 R-4 821 " � 7 7761 7750 v..."...r.va MI' 7775 7758lati=1 eil E i : _ ;:-`;:_ r:_ :;}{ :r :o!r, T7 � 7767 1#14 ..i _ - _ _ � 77J ��Iiii 7729 R3 -.. .._:: •-...._-. - = : • 7723 R-2 2 7801 . ........:::::. �::*- -- -374,..,:::' 775. 8-2 n 77/:,.i/ 7715 2• i .... ... _. � �771. , � 771: ..._......_.... ::.—::^.::::•:c':::::_s:---:'. - 7770 7711 Cl7701 ...._....__......_.... ..cam;_:'::': ':_:w;1 �.................... 1, m 7392 R `i::: =• riw `' ;;} '..... m 7686 7685 ,&I 17692 �' 7690 PUQ ' /•0'' n 7680 g 7669 7670 7643 ifiE: w • { I a 788<� 7673 7670 7665 7660 II n n R n 7655 7666 7647 7644 less I ' I• 7630 7633 7664 -7629 7634 7835 m n II 7624 7629 7620 7625 7620 a,i 7614 7811 7627 7500 7619 7600 7601 7604 7583 7594 MI SILVER VIEW Ig 75818 7584 7581 7580 7579 7588 • . I 1 7155 7564 7565 0 7565 7564)0 7565 PARK I I 7 � 7555 755 3 7555 7572 R-2 ; 545 7555 J 1 7545 7550 o 7543 7560 • I I 7525 - Q of 7338 W 7546Y 7515 �� PF 1 . -F n n n 7501 n 1'1 N 7500 P ` g T. ( 'A I m BRONSON N DRNENswit I !�� •. ''+ ' n n n n n 7474 7489 m 1 N ` 7490 7485 N • • n m 750 W 7463 7474 7471 7474 N '-:^_ _\ IS 7r-- 7482 74 ---*7796-"%i.„ ,` BRONSON 7 + - -: Q I 7447 7445 R-L 7452 7431 7456 m m 7443 - - ! l.r I N N r n I: 7425 7430 7435 74.34 t,� 7475 7442 N I I p`7409 7440 l �.1-• vies .11 P OR . II 7413 7406 '74057 7412 7408 r��:•.� _ a l 7 C9 ,7403 -__ _ , n n n • Zoning Map Case No. 481-97 7765 Spring Lake Road N4 Applicant: Noel Barragan • dl /- - . r ,s *44 4 AC0v va,.,.,,,,a,� 4. '.'-ru .t4 ,�+0t.s `t 1 i IS' tottapo,til I f .7.---- ---- 9Gtvfs.4.4-f . .... ... - - c- 1 tr I M . el 00 G4 NC("^',--( • :] I it • (.C$1 ‘jk • I' oavy.at-cs^, I ‘/ . IN f - bD 01 •g. 0.(2--r• / Q V V ` 3 'h M 14 - • , 4, .,,,, v '_ •, ‘1\, ,i n � i h � ' ' �-'e 4 vi k \ t q k V Z itt 'tt NJ 01 Q • e `n p vl bt ki)al � . t — a4. � ,,,c k 0 o. U . P o ^ Ci 4N co i __ . 1 MOUNDS VIEW PLANNING COMIVIISSION • RESOLUTION NO. 507-97 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION RECOMMENDING APPROVAL OF A CONDITIONAL USE PERMIT TO ALLOW AN OVERSIZED GARAGE FOR NOEL BARRAGAN, 7765 SPRING LAKE ROAD; MOUNDS VIEW PLANNING CASE NO. 481-97 WHEREAS, Noel Barragan has applied for a conditional use permit to construct a 1,180 square-foot garage on her property located at 7765 Spring Lake Road, zoned R-1, Single Family Residential, legally described as followed: SUBJ TO ROAD AND EXCEPT NO 25 FT AND EXCEPT SO 378 FT OF LOT 24, AUDITOR'S SUBDIVI.SIONNO. 89 WHEREAS, The Mounds View Zoning Code allows, with a conditional use permit, up to 1,264 square feet of garage/accessory building on one lot; and WHEREAS, the Planning Commission has reviewed the following documents regarding • this proposal: a. Planning Application b. Zoning Map c. Site Plan d. Building Plan e. Photo Documentation WHEREAS, the Planning Commission makes the following findings that the dimensional requirements in the Zoning Code have been met: Required Provided Met/Not Met Garage Setbacks (Front) 85 feet 149 feet Met (Side) 5 feet 5 feet Met (Rear) 5 feet 15 feet - Met Percent of Rear Yard <25% 16.6 % Met Garage Width 5 35 feet 32 feet Met Area of all Accessory Buildings: 5 1,264 Sq. ft. 1,180 Sq. ft. Met •WHEREAS, the Planning Commission makes the following findings that possible adverse effects have been considered in its recommendation, as required by Section 1125.01 Subd. 1.e.: Planning Commission Resolution 507-97 May 21, 1997 • Page 2 1. Relationship with the Comprehensive Plan. The Comprehensive Plan encourages the development and maintenance of residential areas so as to improve the quality, appearance and attractiveness of housing units and residential property in general. The Comprehensive Plan designates this property, 7765 Spring Lake Road, as low-density residential. The proposal to build a garage of this size does not conflict with the Comprehensive Plan. 2. The Geographical Area Involved 4. The Character of the Surrounding Area The majority of the lots in this area are larger than the subject property although the lots behind the subject property fronting Knollwood Drive are much smaller. While the proposed garage is larger than what is typical for this area, the placement of the garage behind the home hides the bulk of it from Spring Lake Road. It will, however, be visible from the properties to the east and south. 3. Whether such use will tend to or actually depreciate the area in which it is proposed. • The applicant will be removing an existing accessory building and replacing it with a large, new garage which would be a benefit to the area in the sense that it is an improvement to the property. 5. The Demonstrated Need for Such a Use. Due to the conversion of the former garage into living space, the applicant no longer has a garage. The proposed three-car garage will meet the Barragan's vehicle and storage needs. WHEREAS, the Planning Commission makes the following findings regarding the criteria for approval of a conditional use permit, as required by Section 1125.01 Subd. 3.b.: (1) The use will not create an excessive burden on existing parks,schools,streets and other public facilities and utilities which serve or are proposed to serve the area. (7) The use will not cause traffic hazards or congestion. (8) Adequate utilities,access roads,drainage and necessary facilities have been or will be provided. The construction of an oversized garage will not create a greater impact on existing public facilities or services, on utilities or access roads, nor will it create an increase in traffic on adjacent streets. The increase in runoff from the larger structure is not significant and will inot affect the drainage system. Planning Commission Resolution 507-97 May 21, 1997 • Page 3 (2) The use will be sufficiently compatible or separated by distance or screening from adjacent residentially zoned or used land so that existing homes will not be depreciated in value and there will be no deterrence to development of vacant land. (3) The structure and site shall have an appearance that will not have an adverse effect upon adjacent residential properties. The placement of the garage so that the bulk of the structure is hidden from street view will provide adequate screening, and will preserve the residential character of the neighborhood. The garage will be screened from the neighboring property to the north by a privacy fence and a change of elevation. The properties to the east and south, however, would have no such screening. (4) The use,in the opinion of the City Council,is reasonably related to the overall needs of the City and to the existing land use. (5) The use is consistent with the purposes of the Zoning Code and the purposes of the zoning district in which the applicant intends to locate the proposed use. (6) The use is not in conflict with the Comprehensive Plan of the City. Garages are typical uses in residential areas, and allow for storage of vehicles and other equipment. Having this garage will allow for the property to be kept in better order. • Improving neighborhoods by enclosing stored items is beneficial to the community and consistent with community goals.. NOW, THEREFORE, BE IT RESOLVED that the Mounds View Planning Commission recommends approval of the conditional use permit with the following stipulations: 1. The conditional use permit be recorded with Ramsey County within 60 days of City Council approval, and a receipt of such recording shall be provided to the City of Mounds View. 2. The garage shall be designed and maintained to provide a uniform building appearance with the dwelling unit. 3. The garage shall not be used for living space or other uses not allowed by the district in which it is located or by the Zoning Code. Should the use change for which the permit was granted, the conditional use permit shall become null and void. 4. No other accessory buildings shall be allowed on this lot. • Planning Commission Resolution 507-97 - • May 21, 1997 Page 4 BE IT FINALLY RESOLVED that the Planning Commission directs staff to forward this resolution to the City Council prior to approval of the minutes. Adopted this 21st day of May, 1997. Jerry Peterson, Chairperson ATTEST: Pamela Sheldon, Community Development Director (SEAL) NADATAMERSTAMS\SHAREMEVCASES4481-971507-97PC.REs • ID r Item No. le 7. QO Staff Report No. 97--2):3 1 Meeting Date: June 23, 1997 i Type of Business: Public Hearing WK: Work Session;PH:Public Hearing; CA:Consent Agenda;CB:Council Business City of Mounds View Staff Report To: Mayor and City Council From: Pamela Sheldon, Community Development Director Item Title/Subject: Public Hearing and Consideration of Resolution No. 5139 Approving a Conditional Use Permit for Outdoor Sales for Merryville Farm Market at Moundsview Square Shopping Center; Planning Case No. 483-97 Date of Report: June 20, 1997 Summary: Kirk Olson, representing Merryville Farm Market, is requesting a conditional use permit to operate an outdoor produce stand in the parking lot of Moundsview Square Shopping Center from July 1, 1997 to September 21, 1997. The produce stand would be open seven days a week from 10:00 am to 7:00 pm. and would be selling produce home-grown from its farm in Waverly. The stand is a five-sided gazebo-like structure with a canvas roof, and is 14 feet wide at its 410 widest point and 9 feet high at the peak. The stand requires no utility hook-ups. The produce stand was granted a CUP last year for this same location. Staff is not aware of any problems associated with this operation. Mr. Olson has stated that this will be the same operation that was approved last year for this location. No changes have been proposed. The dates of operation for the farm market, if approved as requested, would overlap by 15 days with Linder's Greenhouses, which was granted an outdoor sales CUP until July 15, 1997. Linder's will be dismantling its greenhouse sometime in between June 30 and July 15, so the overlap of operations could be less than the possible 15 days. In the occurrence of an overlap of uses, there should be little impact to parking, as the produce stand would occupy only 110 square feet of the parking lot. Also there will probably be an overlap of customers going to Linder's as well as to Merryville Farm Market and the shopping center. Signage for the produce stand will be accomplished with small banners affixed to the gazebo base (as shown on the attached photo) and lettering on the canvas roof(not shown on the photo.) The Moundsview Square Shopping Center is in the B-4 Zoning District. The City's Zoning Code allow for outdoor sales in this district with approval of a conditional use permit, provided that: a. Outside service, sales and equipment rental connected with the principal use is limited to 30 percent of the gross floor area of the principal use. b. Outside sales area is fenced or screened from view of neighboring residential uses or an abutting residential district in compliance with 1103.08 (1) through (5) of the Zoning • Code. c. All lighting shall be hooded and so directed that the light source shall not be visible from the public right of way or from neighboring residences and shall be in compliance with City Council Staff Report Planning Case No.483-97: Merryville Farm Market CUP June 20, 1997 Page 2 S Section 1103.09 of the Code. d. Sales area is grassed or surfaced to control dust. Findings related to these criteria are stated in the attached resolution. All of the criteria have been met. Recommendation: The Planning Commission, by a vote of 7-0, and the staff recommend adoption of Resolution No. 5139 approving a conditional use permit for outdoor sales for Merryville Farm Market at Mounds View Square Shopping Center. P1AVULAAL- . Pamela Sheldon, Community Development Director Attachments: • Planning Application • Zoning Map • Site Plan • Letter from Applicant • Letter from Property Owner 111, N:\DATA\US ERS\PAMS\S HARE\D E VCAS ES\483-97\MERRY-CC.RPT • RESOLUTION NO. 5139 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR OUTDOOR SALES FOR MERRYVILLE FARM MARKET AT MOUNDSVIEW SQUARE SHOPPING CENTER; PLANNING CASE NO. 483-97 WHEREAS, Kirk Olson, representing Merryville Farm Market, has applied for a conditional use permit to conduct open and outdoor sales at Moundsview Square Shopping Center, which property is zoned B-4 and is legally described as follows: That Part Lying Northeasterly of the Centerline of State Trunk Highway 10 of NE'/ of NE'/ (Subject to Roads and Highways) in Section 7, Township 30, Range 23 WHEREAS, the Mounds View Zoning Code allows open and outdoor sales in the B-4 Regional Business District with the approval of a conditional use permit; and WHEREAS, the City Council has reviewed the following documents regarding this proposal: • a) Planning Application b) Zoning Map c) Site Plan d) Letter from Applicant e) Letter from Property Owner f) Photo Documentation WHEREAS, The Mounds View City Council makes the following findings that the criteria for approval in Section 1115.04, Subd. 2 have been met: a. Outdoor service,sales and equipment rental connected with the principal use is limited to thirty percent(30%)of the gross floor area of the principal use. The shopping center contains 102,035 square feet of building area. The applicant proposes to occupy 110 square feet of the parking lot, which is less than 1% of the building square footage on the site. This criterion has been met. b. Outside sales areas are fenced or screened from view of neighboring residential uses or an abutting residential district in compliance with Subdivisions 1103.08(1)through(5)of this Title. • The parking lot fronting Highway 10 does not abut any residential properties. The nearest residential property is Wildwood Manor, an apartment building for senior citizens, which would be well screened from the proposed use by a stand of trees. City Council Resolution No. 5139 June 23, 1997 Page 2 c. All lighting shall be hooded and so directed that the light source shall not be visible from the public right of way or from neighboring residences and shall be in compliance with Section 1103.09 of the Code. The applicant will not have any lighting associated with the produce stand as it will be operating during daylight hours. d. Sales area is grassed or surfaced to control dust. The applicant is proposing to use an existing parking lot which is surfaced with asphalt. This criterion is met. WHEREAS, the City Council has considered the provisions from Section 1125.01(1)e of the Zoning Code regarding possible adverse effects of the proposed use and makes the following findings: (1) Relationship to Municipal Comprehensive Plan. (2) The geographical area involved. (3) Whether such use will tend to or actually depreciate the area in which it is • proposed. (4) The character of the surrounding area. (5) The demonstrated need for such use. The proposal is for a temporary produce stand in the parking lot of an existing shopping center. The Comprehensive Plan designates this site as HC--Highway Commercial. The produce stand is an appropriate use within this designation. The shopping center is surrounded by roadways and the area where the use is to be located is 1,000 feet from the nearest residential property. The sale of produce is a typical seasonal business in a community such as Mounds View and it serves a community need. The short duration of the use will result in little, if any, adverse effect upon the surrounding area. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council approves a conditional use permit for Merryville Farm Market to operate an outdoor produce stand at the Moundsview Square Shopping Center, 2535-2585 Highway 10, with the following stipulations: 1. The facility shall be allowed to operate from July 1, 1997, to September 21, 1997. 2. The hours of operation of the facility shall not exceed 8:00 a.m. to 9:00 p.m. 3. Signage shall be allowed only as affixed to the gazebo base and/or canvas roof. 4. Lighting for the use shall be supplied by existing parking lot standards. • . City Council Resolution No. 5139 June 23, 1997 Page 3 Adopted this 23rd day of June, 1997. Duane McCarty, Mayor Attest: Charles S. Whiting, City Clerk-Administrator (Seal) N:\DATA\USERS\PAMS\SHARE\DEVCASES\483-971MERRY-CC.RES • • [11floii€G COMMUNITY DEVELOPMENT DEPARTMENT DEVELOPMENT APPLICATION • 0. = r 2401 Highway 10, Mounds View MN 55112 ^'weft-P-arrAtspy • 612-784-3055 612-784-3462 -FAX Please Type or Print Information-Complete Both Sides of This Form . Applicant Information M • _ Name of Applicant t' 1e-r.riv;\\e •}zt.rnn MrCet Telephone 4-(5?r''-iS72 Address G SK 1 5,....1 s cf Cf Fax S fe.v;c w>, (`1t•3 5-S,Z Ic Interest in Property(check appropriate box) a Owner of Property ❑ Contract for Deed Owner - , r. Lessee,Operator,Manager 0 Agreement to Purchase a Other(explain) Applicants must provide evidence of interest in property at the time of application,and if you are not the owner of the property,you must provide a letter of permission from the owner riving consent to the filing of this application. The property owner must sign this application for it to be accepted. Property Description/Proposal ��r2 Address or General Location ('(•S. ""_7 1 0 2 Co v- v _. , ) - 10,,,y- s'> Legal Description Property Identification#(PIN#) #of Acres Current Zoning Present Use Type of Application a Undeveloped/Vacant ❑ Comprehensive Plan Amendment $200 a Single Family Dwelling a Rezoning $200/ac;min$200 max$1000 a Duplex/Two Family Dwelling 0 Major Subdivision $250+$250 deposit* a Multi-family Dwellings a Minor Subdivision 5150 � Business/Commercial Establishment a Planned Unit Development(PUD) $350 o Industrial Establishment a PUD Amendment $150 a Other(explain) z.0 Conditional Use Permit R-1,R-2$75; • others£200 a Variance R-1,R-2$75;all o 1... i• a Code Appeal $75 a Develop Review/Site Plan $100/ac;rain$100 max$500 a Wetland Alteration Permit $50+deposit* a Wetland Buffer Permit ? a Floodplain Permit $200 0 Other • *see Municipal Code for explanation of deposits Please complete the reverse side of this application. City of Mounds View,MN . Development Application Page 2 11111 Property Classification ❑ Abstract ❑ Torrens Description of Proposal See(1 ( ,tes G0.2. .10 O a-} Ala LA,vtaS vi c t.a �' ..;a.r c (O - 7 P/v1; 74.a.1 S o. ,..ge ) I - -. 2.7 BY MY(OUR)SIGNATURE ON THIS APPLICATION,I HEREBY DECLARE THAT,TO THE BEST OF MY KNOWLEDGE,THE INFORMATION PROVIDED IS ACCURATE. Signature of Applicant 4 Z-- Name of Applicant(typed/printed) Q(Sa • Signature of Property Owner Name of Property Owner(typed/printed) • • FOR OFFICE USE ONLY Date of Submittal tf'- 9 - q-7 Date of Acceptance 5-l - `1( Assigned to: Planning Case No. $,3 - 97 60-day Limit p - 120-day Iimitq-t2 Fees Paid: Account# Check# d t.(,- Application: I� Park Dedication: 3.-1 - °I 7 Deposits: ss , 3a- Other: Ital: C'OFFICE\WPWIN\WPDOCSIr1DMINTORMS DE1APP.FOR 8028 8022 8019 8030 uu. tit-17 d01 p 8025 8018 8011 8000 8021 8016 8009 8006 8000 8001 8010 8011 8000 8005 801 Z. 8004 7981 7990 0 7981 7990, 7989 79964x 7993 7990 7977 7984 7989 79 7970 7979 7980 7969 7980 7979 7980 0 7985 7970 7960 7959 7970 7965 7960 7961 7984 7975 7980 7971 7968 i 7956 7949 7954 7959 7966 7969 7950 7951 7954 7940 7945 7946 7927 3 HILLVIEW 7855 7944 7953 7g4g' 7950 7935 79.30 7917 7940 P 7930PARK 7945 79.34 7931 7930 in tn al w n 7901 [ 7900 n' N N 7900 7901 N N 7900 i Pr `90 tl N I N['. N 7900 N N N N Zr.) 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I n ', 's'.. h� l� PARK P. N fes, ti, n n 7Ty63 761: N+ N 2 N'r ' R-2—I L. :— Z A VI N O 't0 2w tCO cr. T N tD • O N MI O V 0300). N V• v 04 n^' n...n to tO 6. _ N N N PF N N N N N�OI (o OOtO i�~N r0~N v N O InoN n n N Ota A m O•�N.. N N N a-.N I�jy,. N2ce°fiikt ' (14, . N N sr ,,,,N, 1' PF om y+ i0an2 N� v N02� N CITY HALL :.:::.:...::.:.......:::::...• .2,7i N 4) . . .. N N N D N N O ............................................... N 0 co \lig ti 0 2• _ �r ,n sit 7 401 N N t 742 v . ..,...,...: ....... „:...,:::::::::::„,::::::„:„.::, VIE'ND 733 .� PF �:...-::::::... 0 V. 740 ill, • B-1 0 Zoning Map Case No. 483-97 Highway 10 -- Moundsview Square _z Applicant: Merryville Farms �y , . , SI J 1 _ COUNTY ROAD I &MO WO 09961 ,,,,., � Imo. - . Ii , I . l., , lll! 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JERRY UNTIEDT 1 (800) 450-46 Waverly, MN 55390 KIRK OLSON (612) 484-1573 --- J -rr MAY 01 1997 By 7a-- - Scuare on t;':.nwav 0 ,•.:1::77 :'oac _ _-^.m -"17 i -^ �_� _.. -Y:er _ y.�..i.. .".$ _cu. _- a .r".a. 00 ;reek We ,,r 7d sG' _ '-^^�_' rcwn +1C3 =r .. `.�L r-". [ e-- 1 'f,. � ; - _ _ ... += .. _ _ J.._ iii. 3= . Ju C�:'ri.'�W Scua�e _nVi. 6 and �TTY�'� :_:v• ^ Y?n` ^jam ' - - 'rer c._. :--- uc-: -he .'ll !_ew - -'-L ^C Z�^ - a' 'T _ a-,. _ - . eic,.over.'i v'30 vv'. -- . --- ou vo ._ Giscn _......_....'te=e. ...:�ci S • • • PE ayertiSiThg April 28, 1997 MERRYVILLE FARMS are entitled to run their produce market from July 1, 1997- September 21, 1997. Permission is granted by Paster Enterprises, owners of Moundsview Square Shopping Center. MERRYVILLE FARMS will place their market/stand in the area highlighted on the enclosed site plan. Sincerely, • MQU11DSVIEW S`te%hanie A. Kirch r Paster Enterprises 4111 2227 University Avenue St. Paul, MN 55114-1677 612-6. 46-7901 FAX 612-646-1389 MOUNDS VIEW PLANNING COMMISSION • RESOLUTION NO. 508-97 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION RECOMMENDING TO CITY COUNCIL APPROVAL OF THE CONDITIONAL USE PERMIT REQUEST BY MERRYVILLE FARM MARKET, MOUNDSVIEW SQUARE; PLANNING CASE NO. 483-97 WHEREAS, Kirk Olson, representing Merryville Farm Market, has applied for a conditional use permit to conduct open and outdoor sales at Moundsview Square Shopping Center; property zoned B-4, legally described as follows: That Part Lying Northeasterly of the Centerline of State Trunk Highway 10 of NE'/ of NE '/ (Subject to Roads and Highways) in Section 7, Township 30, Range 23 WHEREAS, the Mound View Zoning Code allows open and outdoor sales in the B-4 Regional Business District with the approval of a conditional use permit; and WHEREAS, the Planning Commission has reviewed the following documents regarding this proposal: a) Planning Application b) Zoning Map c) Site Plan d) Letter from Applicant e) Letter from Property Owner f) Photo Documentation WHEREAS, The Mounds View Planning Commission makes the following findings that the criteria for approval in Section 1115.04, Subd. 2 have been met: a. Outdoor service,sales and equipment rental connected with the principal use is limited to thirty percent(30%)of the gross floor area of the principal use. The shopping center contains 102,035 square feet of building area. The applicant proposes to occupy 110 square feet of the parking lot, which is less than 1% of the building square footage on the site. This criterion has been met. b. Outside sales areas are fenced or screened from view of neighboring residential uses or an abutting residential district in compliance with Subdivisions 1103.08(1) through(5)of this Title. The parking lot fronting Highway 10 does not abut any residential properties. The nearest • residential property is Wildwood Manor, an apartment building for senior citizens, which would be well screened from the proposed use by a stand of trees. . Planning Commission Resolution 508-97 May 21, 1997 Page 2 c. All lighting shall be hooded and so directed that the light source shall not be visible from the public right of way or from neighboring residences and shall be in compliance with Section 1103.09 of the Code. The applicant will not have any lighting associated with the produce stand as it will be operating during daylight hours. d. Sales area is grassed or surfaced to control dust. The applicant is proposing to use an existing parking lot which is surfaced with asphalt. This criterion is met. WHEREAS, the Planning Commission has considered the provisions from Section 1125.01(1)e of the Zoning Code regarding possible adverse effects of the proposed use and makes the following findings: (1) Relationship to Municipal Comprehensive Plan. (2) The geographical area involved. (3) Whether such use will tend to or actually depreciate the area in which it is • proposed. (4) The character of the surrounding area. (5) The demonstrated need for such use. The proposal is for a temporary produce stand in the parking lot of an existing shopping center. The Comprehensive Plan designates this site as HC--Highway Commercial. The produce stand is an appropriate use within this designation. The shopping center is surrounded by roadways and the area where the use is to be located is 1,000 feet from the nearest residential property. The sale of produce is a typical seasonal business in a community such as Mounds View and it serves a community need. The short duration of the use will result in little, if any, adverse effect upon the surrounding area. • NOW, THEREFORE, BE IT RESOLVED that the Mounds View Planning Commission recommends approval of the conditional use permit with the following stipulations: 1. The facility shall be allowed to operate from July 1, 1997, to September 21, ':997. 2. The hours of operation of the facility shall not exceed 8:00 a.m. to 9:00 p.m. 3. Signage shall be allowed only as affixed to the gazebo base and/or canvas roof. • 4. Lighting for the use shall be supplied by existing parking lot standards. • Planning Commission Resolution 508-97 • May 21, 1997 Page 3 BE IT FINALLY RESOLVED that the Planning Commission directs staff to forward this resolution to the City Council prior to approval of the minutes. Adopted this 21st day of May, 1997. Jerry Peterson, Chairperson Attest: • Pamela Sheldon, Community Development Director (Seal) N:\DATA\USERS\PAMS\S HAREDE VCAS ES1483-9TMERRY-PC.RES S Item No. . Staff Report No.74 — /33 L Meeting Date: 6/23/97 Type of Business: Council Business WK: Work Session;PH:Public Hearing; CA:Consent Agenda;CB:Council Business City of Mounds View Staff Report To: Mayor and City Council Members From: Jennifer Bergman, Housing Inspector Item Title/Subject: Consideration of Resolution No. 5136 Ordering the Abatement of Hazardous Conditions Existing at 2091 Hillview Road Date of Report: June 23, 1997 Summary: Attached is Resolution No. 5136 approving an Order for Abatement for the demolition of the building located at 2091 Hillview in accordance with Minnesota Statutes, Section 463.161. The building is a fourplex which is currently occupied by two families. The other two units have been placarded by Rick Jarson, Building Official, preventing occupancy due to the condition of the units and common areas. Staff has continuously worked with the owners, Legal Aid, a court appointed administrator and the tenants to attempt to bring this building up to Building and Housing Code standards since December of 1995. Because of the continued hazardous condition of the property (see attached Housing Inspection Report Form) and the lack of response from the owner, staff consulted with Attorney Bob Long as to possible remedies. He proposed issuing an Order of Abatement for the demolition of the property under Section 463.161 of the Minnesota Statutes. Staff has prepared Resolution No. 5316 for this purpose. If City Council approves the resolution and authorizes the Order of Abatement, the owner has 20 days to remove or raze the building or reply to the order. If the owner does not comply with the Order, the City of Mounds View will file a motion for summary enforcement of this Order with the Ramsey County District Court. If the District Court authorizes the Abatement Order, the City will raze the building and all necessary costs incurred by the City in the corrective action will be assessed against the property. Background: City Civil Case In December, 1995, staff received a complaint from a tenant living at 2091 Hillview Road indicating several code violations. An inspection was conducted and a list of violations was sent to the owner, Soji Agboola, giving him 30 days to correct them. After several attempts to reinspect the property, an Administrative Offense and a Court Citation were issued. A court date was scheduled for April 9, 1996; the owner did not appear in court. A warrant was issued. City of Mounds View Staff Report �+ Abatement Order for 2091 Hillview June 23, 1997 Page 2 • In July, 1996, the warrant was served on Mr. Agboola, and he was arrested. After being arrested, Mr. Agboola plead guilty to the charges and received a $350 fine and a 90 day suspended sentence. He was also required to correct the violations indicated by the City. During this same time, the tenants had filed a lawsuit (see below). Due to the tenant lawsuit, the City told the court that they would adhere to the conditions set forth by the Housing Court judge in that case. In the meantime, staff contacted Attorney Bob Long to determine what our next step should be. He stated that we should contact the owner, schedule another inspection giving the owner less than a week to make the repairs and placard the building if the repairs were not made. Another inspection was conducted and it was determined that the violations had still not been corrected. In May of 1996, staff placed placards on the two vacant units to prevent occupancy. Tenant Remedies Lawsuit During the City's civil process, the tenants were encouraged to call Legal Aid to pursue corrections of the hazards. In May, 1996, Attorney Gerry Kaluzny with St. Paul Legal Aid, assisted the tenants in filing a suit against the owner and a court date was set for June. After hearing the case, the judge gave the owner two weeks to repair the violations in the basement in a "workman-like" fashion. Upon reinspection it was determined that many repairs had not been made or were not corrected properly. At the next court appearance, the judge was informed of the reinspection results. He ordered Legal Aid to find a suitable administrator to manage the property and make the repairs. • Legal Aid selected Parliament Company as the administrator. Staff met with Steve Parliament in July to walk through the building and evaluate the repairs needed. In August, Gerry Kaluzny, Steve Parliament and staff appeared in court to discuss the time line for repairs to the building. Mr. Parliament had spoken with a representative from Ramsey County, and it was determined that Parliament Company could secure a low-interest loan to pay for repairs if Mr. Agboola's was willing to sign the load papers. This was agreed upon by the parties present as a suitable way to correct the code violations. Mr. Parliament informed the Court that they should be able to begin on September 15 and be finished by October 15. Unfortunately, after a significant amount of time, Mr. Agboola would not sign the appropriate paperwork to secure the loan. In February, 1997, Gerry Kaluzny filed a order with the Court to find Mr. Agboola in contempt because he did not comply with the Court's order to sign the loan agreement. At this point, the Court authorized Parliament Companies to maintain the property and sign the loan application on the owners behalf. However, the loan was denied due to the financial status of Mr. Agboola. Current Status On June 6, 1997, once again, city staff conducted a thorough inspection of the property and entered all four units. Attached is a copy of the Housing Inspection Report Form detailing the Housing and Building Code violations which still exist. The majority of the items listed on this inspection were originally cited in December, 1995, and the condition of the property has • deteriorated further. According to the tenants, maintenance items have not been addressed in City of Mounds View Staff Report Abatement Order for 2091 Hillview June 23, 1997 • Page 3 over four months. The garbage hauler will no longer collect the trash because of failure to pay. Parliament Company has continued to make arrangements with NSP to continue providing electrical service. The NSP bill is currently about $4000.00. The owner was issued a disconnection notice from the water department for failure to pay a $370 water bill. The tenants did sign a promissory agreement with the City which will allow water service to continue. It has also come to the City's attention that the property is in foreclosure. The owner has an FHA secured loan and the current lender is Principal Residential based out of Iowa. The redemption period for this building will end on September 18, 1997, at which time Principal Residential will sell the building back to the Department of Housing and Urban Development. Recommendation: Approval of Resolution No. 5136 which will authorize the issuance of an Order of Abatement for the hazardousconditions which exist on the property located at 2901 Hillview Road jUt' ' W1 ��.7 J• er B•iiiman, Ho ing Inspector • N:\DATA\USERS\JENNIFER\SI TARE\COUNCIL\2091 STF.RPT 0 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 5136 ORDERING THE ABATEMENT OF HAZARDOUS CONDITIONS EXISTING AT 2091 HILLVIEW ROAD IN THE CITY OF MOUNDS VIEW WHEREAS, the Building Official of the City of Mounds View has determined that the building at 2091 Hillview Road in the City of Mounds View constitutes a hazardous building within the meaning of Minnesota Statutes, Section 463.15, Subd. 3; and WHEREAS, based on the investigation of the Building Official it is recommended that the hazardous building be razed and removed; and WHEREAS, Minnesota Statutes, Section 463.161 authorizes the governing body of any City of town to correct or remove the hazardous condition of any hazardous building or property; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View as follows; • 1. The City of Mounds View finds that the building located at 2091 Hillview Road in the City of Mounds View legally described in the attached Abatement Order is a hazardous building within the meaning of Minnesota Statutes, Section 463.15, Subd. 3. 2. The hazardous building at the foregoing address also constitutes a public nuisances within the meaning of Minnesota Statutes, Section 561.01, 561.02. 3. An Abatement Order substantially similar to that attached hereto shall be served upon all required parties in order to effectuate this resolution and remove the hazardous building on the property. 4. The City Attorney is authorized to take all necessary legal steps to secure compliance with the Order and to obtain authority to remove the hazardous building by court order or consent and assess the costs thereof against the property. Dated this 23rd day of June, 1997, by the City Council of the City of Mounds View. ATTEST: Duane McCarty, Mayor (SEAL) Chuck Whiting, City Administrator STATE OF MINNESOTA -DISTRICT COURT • COUNTY OF RAMSEY SECOND JUDICIAL DISTRICT CASE TYPE: OTHER CIVIL Court File No. In the Matter of the Hazardous ) Building located at 2091 Hillview ) ORDER FOR ABATEMENT OF Road, Mounds View, Minnesota ) HAZARDOUS BUILDING • TO: Owner's of Record. The City Council of the City of Mounds View orders that within twenty (20) days of service of this Order you abate the hazardous conditions which exist on property you own located at 2091 Hillview Road, in the City of Mounds View, which property is legally described as: iThe City of Mounds View, pursuant to Minnesota Statutes, Sections 463.15 to 463.261 and based on the authorization of Resolution No. . adopted on June 23, 1997, a copy of which is attached hereto and incorporated by reference herein, finds that the building located at the above-referenced address constitute a hazardous building within the meaning of Minnesota Statutes, Section 463.15, Subd. 3 and a public nuisance within the meaning of Minnesota Statutes, Sections 561.01 and 561.02.. In order to remove the hazardous conditions existing on this property, the building must be removed or razed according to the standards established by the City of Mounds View Building Official. Pursuant to the above-referenced statutes and ordinances, it is hereby ORDERED that you abate the hazardous property conditions described above by removing the building within twenty (20) days of the date of service of this ORDER. • You are further advised that unless such corrective action is taken or an Answer is served YANGJ0124573 1 M1:7210-10 1 on the City and filed with the Ramsey County District Court Administrator within twenty (20) days of the date of service of this Order upon you, a motion for summary enforcement of this Order will be made'to the Ramsey County District Court. You are further advised that if you do not comply with this ORDER and the City is compelled to take any corrective action, all necessary costs incurred by the City in the corrective action will be assessed against the property pursuant to Minnesota Statutes, Section 463.21. In connection thereto, the City intends to recover all its expenses incurred in carrying out this ORDER, including specifically but not exclusively, filing fees, service fees, publication fees, attorneys' fees,appraisers' fees, witness fees, including expert witness fees and traveling expenses incurred by the City from the time this ORDER was originally made pursuant to Minnesota Statutes, Section 463.22. • DATED: June 1997 KENNEDY & GRAVEN, CHARTERED By: Joe Y. Yang, #254939 Attorney for City of Mounds View 470 Pillsbury Center Minneapolis, MN 55402 Telephone: (612) 337-9300 Telecopier: (612) 337-9310 • YANG:0124573 MU210-L0 .- art O HOUSING INSPECTION 9078 CITY OF MOUNDS VIEW 2401 Highway 10 • s Mounds View, MN 55112 -"es'•p'r ne"s'e (612) 784-3055 Fax (612) 784-3462 Request By: o Tenant 0 Manager o City Date: June 9, 1997 Type Housing: o Manufactured Home ❑ Single Family 0 Apt. Bldg. ❑ Fourplex ❑ Duplex/2F Address/Complex 2091 Hillview Road Tenant Owner of Soji Agboola, 2333 - 135th Avenue NW, Andover, MN 55304-3962 Property/Address Management Co./Address The following are violations resulting from the follow-up housing inspection conducted at the subject property in Mounds View. Violation • Location Section of Code Date Remedied epair stucco Exterior, East 1005.06, Subd. 1 eplace basement windows; must be Exterior 1005.06, Subd. 3 replaced properly to Code, install dripcap Remove gas cans -window well Exterior 1005.05, Subd. 1 Fasten electrical box Exterior, East 1005.08, Subd. 12d Repair sill faucet Exterior 1005.08, Subd. 12a Install vent dryer cover Exterior, East 1003 Remove debris from yard Yard 1005.05, Subd. 1 Remove and replace rear concrete steps Rear Exit 1005.06, Subd. 2a Replace rear door Rear Exit 1005.06, Subd. 3c Repair sell faucet Exterior, West 1005.08, Subd. 12a Shingle overhang inadequate Exterior, West 1005.06, Subd. 1 Scrape and paint soffit and fascia Exterior 1005.06, Subd. 1 ront posts require footings and inspection by Exterior, Front 1005.06, Subd. 2 W.Jilding Inspector Entrance Repair front entry door and side lights Exterior, Front 1005.06, Subd. 3 1005.08, Subd. 12d Fire extinguishers needed Front Hall, Rear 1005.10, Subd. 4 Hall and Basement Repair/replace baseboard heat units Upstairs Hall 1005.08, Subd. 12c Replace all window; install storms & screens Building 1005.06, Subd. 3b Remove garbage, clothes, etc., from rear Rear Hall 1005.05, Subd. 1 hallway. Replace dead bolt #4, Front door 1005.06, Subd. 3c Replace baseboard heating units #4 1005.08, Subd. 12c Replace windows #4 1005.06, Subd. 3b Replace kitchen flooring #4 1005.07, Subd. 7 Replace appliances #4 1005.08, Subd. 9 Electrical box coverplate needed in hallway #4 1005.08, Subd. 12d Thermostat needed to regulate heat in #4 1005.08, Subd. 12c apartment Repair bathroom wall #4 1005.07, Subd. 7 Smoke detector needed #4 UBC 1210 Replace/repair carpeting #4 1005.07, Subd. 7 Replace/repair air conditioner #4 1005.08, Subd. 12d Repair/replace front door #3 1005.07, Subd. 7 Replace baseboard heating unit #3 1005.08, Subd. 12c Repair/replace airconditioner #3 1005.08, Subd. 12d Replace windows #3 1005.06, Subd. 3b Remove and replace kitchen sink #3 1005.08, Subd. 12a Repair/replace kitchen appliances #3 1005.08, Subd. 9 Repair wall in bathroom #3 1005.07, Subd. 7 Repair loose toilet bowl #3 1005.08, Subd. 12a Switch cover needed in bathroom #3 1005.08, Subd. 12d Replace thermostat to regulate heat in #3 1005.08, Subd. 12c apartment Smoke detector needed #3 UBC 1210 Replace/repair carpet #3 1005.07, Subd. 7 Repair all walls to good condition #2 1005.07, Subd. 7 Repair/replace kitchen sink #2 . 1005.08, Subd. 12a I Replace kitchen floor; check to see that floor #2 1005.07, Subd. 7 joists are intacted..: •moke detectors inoperable: 1 upstairs and 2 #2 UBC 1210 downstairs Repair bathroom walls and ceiling #2 1005.07, Subd. 7 Replace carpet #2 1005.07, Subd. 7 Replace rear bedroom door #2 1005.07, Subd. 7 Replace/repair air conditioner '#2 1005.08, Subd. 12d - Stairway to basement not properly installed, #2 UBC must be redone to Code Repair stair railing in living room #1 1005.07, Subd. 3 Replace/repair baseboard heatingunits #1 1005.08, Subd. 12c Replace windows #1 1005,06, Subd. 3a Replace kitcherr appliances #1 1005.08, Subd. 9 Repair kitchen sink and sink base cabinet #1 1005.08, Subd. 12a ~ *place bathroom door #1 1005.08, Subd. 3 Fasten toilet to the floor #1 1005.08, Subd. 12a Remove plywood from around bathtub #1 1005.07, Subd. 7 faucets; Repair bathroom walls Repair wall in 1st bedroom #1 1005.07, Subd. 7 Replace bedroom door (both bedrooms) #1 1005.07, Subd. 7 Repair walls down stairwell #1 1005.07, Subd. 7 Clean entire apartment #1 1005.07, Subd. 5 Install two hard-wired smoke detector #1 UBC 1210 downstairs Repair downstairs bedroom wall #1 1005.07, Subd. 7 Replace basement door from #1 to common #1 1005.06, Subd. 3c area Replace/repair stairway handrail #1 1005.07, Subd. 3 *an basement; remove ALL garbage Basement 1005.07, Subd. 5 Repair plumbing leak Basement 1005.08, Subd. 12a Replace boiler Basement 1005.08, Subd. 12c Housing Inspection Page 4 f City of Mounds View June 19, 1997 Lights needed in basement Basement 1005.09, •Subd. 4 • Remove all storage from under stairway Basement 1005.10, Subd. 5 Date Fee Signature of Inspector Pass/Fail Date of Inspection June 9, 1997 No Charge Fail Comments: • i • Item No. I l 8 Staff Report No. C/-- Meeting Date: June 23, 1997 • Type of Business: Council Business WK: Work Session;PH:Public Hearing; CA:Consent Agenda;CB:Council Business City of Mounds View Staff Report To: Mayor and City Council From: Pamela Sheldon, Community Development Director Item Title/Subject: Consideration of Resolution No. 5140 Re-approving the Joint Powers Agreement for the Ramsey County Geographic Information Systems Users Group Date of Report: June 19, 1997 Summary: On February 10, 1997, City Council adopted Resolution No. 5085 approving a joint powers agreement forming the Ramsey County GIS Users Group. The City Council included a statement in this resolution that: "the City Council hereby requests that the Joint Powers Agreement be further reviewed and that recommendations for any necessary amendments clarifying terms and provisions as recommended by the City Attorney be prepared for action by the City • Council by resolution within six months of the date of this Resolution." This statement was put in the resolution because City Attorney Bob Long had a number of suggestions for rewording provisions in the Joint Powers Agreement. They were not considered significant enough to hold up approval of the agreement, but they needed to be addressed within a reasonable period of time. Revisions to the Joint Powers Agreement have been prepared, reviewed and accepted by the GIS Users Group Board of Directors, and forwarded to all of the member cities for re-approval. Bob Long, Jim Hess, and myself worked with David Windle, who is the secretary for the GIS Users Group, to prepare the revisions and they address all of our City Attorney's concerns. Staff has prepared a resolution which would re-approve the Joint Powers Agreement as revised. Attached you will find a copy of the amended JPA with underlining and strikeouts to show the changes, as well as a clean copy. Also attached is a copy of Resolution No. 5085 which approved the original Joint Power Agreement. Recommendation: Adopt Resolution No. 5140 Re-approving the Joint Powers Agreement for Ramsey County Geographic Information Systems Users Group. • Pamela Sheldon, Community Development Director C:\OFFICE\WPWIN\WPDOCS\SPECPROJ\GISNIM\USERJPA.CC2 • RESOLUTION NO. 5140 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION RE-APPROVING THE JOINT POWERS AGREEMENT FOR THE RAIVISEY COUNTY GEOGRAPHIC INFORMATION SYSTEMS USERS GROUP WHEREAS, on February 10, 1997, the Mounds View City Council adopted Resolution No. 5085 approving a joint powers agreement which formed the Ramsey County Geographic Information System (GIS) Users Group; and, WHEREAS, Resolution No. 5085 included a provision stating that "the City Council hereby requests that the Joint Powers Agreement be further reviewed and that recommendations for any necessary amendments clarifying terms and provisions as recommended by the City Attorney be prepared for action by the City Council by resolution within 6 months of the date of this Resolution"; and, WHEREAS, the GIS Users Group Board of Directors has prepared and accepted revisions to the Joint Powers Agreement which address the City Attorney's recommendations, and has forwarded the revised agreement to the member cities for re-approval. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council hereby re- approves the Joint Powers Agreement forming the Ramsey County GIS Users Group with the revisions prepared by the GIS Users Group Board of Directors, attached hereto and incorporated herein as Exhibit A. Adopted this 23rd day of June, 1997. Duane McCarty, Mayor ATTEST: Charles Whiting, City Administrator (SEAL) C:\OFFICE\WPWIN\WPDOCS\SPECPROPGISMAP\USERJPA2.RES • JOINT POWERS AGREEMENT • AMONG MEMBERS OF THE RAMSEY COUNTY GEOGRAPHIC INFORMATION SYSTEMS USERS GROUP This JOINT POWERS AGREEMENT(Agreement),which shall have an effective date of January 1, 1997, is entered into pursuant to the provisions of Minnesota Statutes Section 471.59 between body politic and corporate under the laws of the State of Minnesota and other bodies politic and corporate under the laws of the State of Minnesota for the purposes of forming the Ramsey County Geographic Information System Users Group hereinafter referred to as the "Users Group". • ARTICLE I. INTENT OF THIS AGREEMENT: In 1995, an alliance was formed between public agencies interested in using Geographic Information Systems (GIS) and data created and maintained by Ramsey County. This agreement is intended to enable those parties who are part of the Users Group to be represented by the Users Group for the purposes of undertaking negotiations and transactions with Ramsey County and any other body politic. ARTICLE II, DEFINITIONS: Section 1. Members are deemed to be those local units of government, special purpose government units, local agencies and the Ramsey Soil&Water Conservation District who have executed this Joint Powers Agreement and have paid fees as provided in Article X. Section 2. Affiliates are those county, regional, state and federal agencies, local government organizations with regional jurisdiction, local government cooperative organizations, non-profit organizations and educational institutions with direct or indirect involvement in GIS activities. Affiliate membership must be approved by the Board. Affiliates are non-voting participants and are not eligible to serve on the Board. • CITY COUNCIL RESOLUTION NO. 5140 EXHIBIT "A" Page One ARTICLE III. USER GROUP STRUCTURE: Section 1. The Users Group will be governed and managed by a Board of Directors("Board"). Section 2. One Director will represent each Member organization. Each Member organization shall appoint 410 one Director and an alternate to serve on the Board. Section 3. The Board shall also have the following officers: a Chair,Vice Chair, Secretary and Treasurer. Section 4. These officers are elected annually by the Board. Section 5. These officers are undertaken on a voluntary basis without pay. Section 6.A quorum will consist of at least a one-half attendance of full membership of the Board. Section 7. Decisions will be made by majority of the quorum. ARTICLE IV. DUTIES OF THE BOARD OF DIRECTORS: Section 1. The Board shall meet at least two times per year. Section 2. The Board shall conduct an organizational meeting no later than 30 days after the effective date of this Agreement. The meeting will be called for the purposes of electing the officer positions of Chair, Vice Chair, Secretary and Treasurer. This meeting will allow the adoption of by-laws and other procedures governing the conduct of its meetings and its business as it deems appropriate. Section 3.The second mandatory annual meeting will be called by the Board to determine the User Group Budget,review the operating procedures within this Agreement, and approve agreements with Ramsey County for the purposes of GIS data exchange,data access,data delivery and the updating of physical features. Section 4.The Board shall approve and adopt the formula for the distribution of costs associated with access to Ramsey County GIS data and for the updating of physical features. This formula shall be reviewed annually by the Board. Section 5. The Board shall arrange for and facilitate regular meetings of the User Group and for User Group activities Section 6. The Chair presides at meetings of the Board. The Vice Chair will preside in the absence of the Chair. Tl� Secretary is responsible for recording the proceedings of the Board and communicating these proceedings to all Member organizations. The Treasurer is responsible for the funds and financial records of the Board. Section 7.The Chair and the Treasurer must sign vouchers or orders disbursing funds of the Users Group. Disbursement will be made in the method prescribed by law for statutory cities. Section 8. The Board may take such actions as it deems necessary and convenient to accomplish the general purposes of this Agreement. Section 9.The Board shall purchase liability insurance on behalf of the Users Group to insure against liability of the Users Group and its constituent Members. Section 10. The Board may: (i) enter into contracts to carry out its powers and duties, in full compliance with any competitive bidding requirements imposed by State or local law. (ii) provide for the prosecution,defense,or other participation in proceedings at law or in equity in which it may have an interest; (iii) employ such persons as it deems necessary on a part-time,full-time or consultancy basis; (iv) purchase,hold or dispose of real and personal property; (v) contract for space,commodities or personal services with a Member or group of Members; (vi) accept gifts, apply for and use grants or loans of money or other property from the state,the United States of America, and from other government units and may enter into agreements in connection therewith and hold,use and dispose of such money or property in accordance with the terms of the gift,grant,loan or agreement relating thereto. (vii) appoint a fiscal agent; Page Two • ARTICLE V. NEW MEMBERS: • Section 1.Those units of government who are not part of this initial Agreement may join as Members of the Users Group ilvy time. Section 2.To become a Member,a local unit of government shall adopt a resolution and shall sign the current Agreement. Section 3. The New Members will pay the current one-time membership fee and the data exchange fee due for the year in which the new Member is joining as set by the Board in Article IV,Section 4,as calculated by the current formula. Fees will not be pro-rated for new Members who join after January 1 of each year. ARTICLE VI. GIS DATA TO BE SUPPLIED BY RAMSEY COUNTY: Section 1. It is the intent of this Agreement that the Users Group will negotiate an agreement with Ramsey County for the exchange of County GIS Data with Members at a preferential fee structure. A component of the fees will apply to the maintenance of digital physical features only after these features have already been updated from 1996 aerial photography. Section 2. The GIS Data should consist of the following components: (i) The Ramsey County Digital Base Map as generated and maintained by the Department of Public Works. (ii) The Ramsey County Attribute Data Base as generated and maintained by the Department of Property Records and Revenue. (iii) The Physical Features File as generated and maintained by the Department of Public Works. Section 3. The Board will negotiate on behalf of the Members for the cost and method of access to this data. Prior to each annual payment to Ramsey County,the Board shall determine whether it is satisfied with the content, accuracy and timeliness of the data provided to date and make a determination if further payment shall be made. ARTICLE VII. GIS DATA TO BE EXCHANGED AS PART OF THIS AGREEMENT: • Section 1. Members agree to exchange any GIS data with Ramsey County and with any requesting Member for the requesting parties own use where that GIS data has been in some way derivedand developed from the County GIS Data as a result of this Agreement or future agreements between the Users Group and Ramsey County. Members agree to exchange with Ramsey County and with any other Member,any attribute data that it has created and maintained where that data can be associated to a parcel using a parcel identifier.Members also agree to exchange any building permit data deemed by Ramsey County as necessary for the identification of future physical feature data base updates. Section 2. The Board will negotiate with Ramsey County on behalf of the Members in all matters deemed necessary relating to supply of GIS data generated by a Member. Section 3. Any costs associated with a Member supplying data to Ramsey County or to any other Member shall be for access and delivery of that data only and not for any costs associated with the development of that data. ARTICLE VIII. DATA ACCESS AND USAGE: Section 1. All Members shall have equal rights to access Ramsey County GIS Data. Section 2. Data generated by Ramsey County and provided to Members may not be sold by Members in its original form to third party agencies. However,a Member may allow use of the original data by a third party for specific contracted purposes. Data generated by Members and provided to Ramsey County may not be sold by Ramsey County in its original form to third party agencies. However,Ramsey County may allow use of the original data by a third party for specific contracted purposes. Section 3. Data which results from enhancement by a Member of Ramsey County GIS Data,received pursuant to this Agreement,may be sold or exchanged by this member to a third party. Section 4. All members will adhere to future Users Group license agreements for County or other agency GIS data. i Page Three ARTICLE IX. DATA SECURITY: All Members of the Users Group agree to abide by the data privacy and data security standards of the supply* agency when using data made available by that agency. ARTICLE X. FINANCIAL MA 1"1'ERS: Section 1. The fiscal year of the Users Group is the calendar year. Section 2. The Board shall adopt an initial budget and must thereafter adopt an annual budget prior to July 1 of each year for each succeeding year. The Board will give an opportunity to each Member to comment or object to the proposed budget before adoption. Noticeof the adopted budget must be mailed promptly thereafter to the chief administrative officer of each Member organization. Section 3. Operational costs shall be shared according to a method agreed upon by majority decision of the Board of Directors. The costs could be met by membership fees. These costs could include Users Group administrative costs, purchase of liability insurance and others as appropriate. Section 4. Membership Fee: Members shall pay a one-time membership fee of$500 to the Users Group for the calendar year 1997. The amount of this fee shall be reviewed and set annually by the Board of Directors for new Members. Section 5. Data Access and Physical Features Maintenance Fee: Members shall commit to a three-year payment of data access and physical features maintenance fees, except where a one-year limitation is imposed by State Statutes. Ramsey County will charge the Users Group on an annual basis for unlimited access to the Ramsey County GIS Data. This fee will be paid to Ramsey County by the Users Group on behalf of the Members on an annual basis. The amount to be paid by each Member will be determined by tl� Board and will be reviewed annually. Section 6. Special Projects Assessments: Members who wish to enter into special projects and consultations shall present proposals to the Board for review. . Examples of special projects could be cooperative training or consortium purchase of software. Upon approval by the Board, those Members who are part of the project will be assessed to meet the cost of the project. Section 7. Billings to the Members are due and payable no later than 30 days after mailing. In the event of a dispute as to the amount of a billing, a Member must nevertheless make payment as billed to preserve membership status. The Member may make payment subject to its right to dispute the bill and exercise any remedies available to it. Failure to pay a billing within 60 days results in suspension of voting privileges of the Member Director. Failure to pay a billing within 120 days is grounds for termination of membership, but the Users Group rights to receive payment are not affected by the termination of membership. ARTICLE XI. TERM Section 1. This Agreement shall be in force through December 31, 1999, or until superseded by another agreement. Section 2. Based on the annual review of the operating procedures within the Agreement conducted by the Board, a new Agreement will be developed and circulated at least three months prior to December 31, 1999 and be agreed upon and signed on or before December 31, 1999. I Page Four ARTICLE XII. TERMINATION: Each member shall have the right to terminate its membership and participation in the Users Group with or without cause by formal resolution of the Member's organization and communicated to the Board in writing. However, the amber is still obligated to its financial commitments for the year during which termination of membership occurs. ese commitments include: (i) any balance of the Data Access/Physical Features Maintenance Fee. This commitment applies to all Members. (ii) any balance owing on Special Projects Assessments. This commitment applies to Members which have entered into any special project agreement(s). Termination of membership prior to expiration of the Agreement shall make a local unit of government ineligible to re-join as a Member under the current Agreement. ARTICLE XIII. DISSOLUTION: Section 1. The Users Group may be dissolved by a two-thirds vote of its Members in good standing. Dissolution is mandatory when the Secretary has received certified copies of resolutions adopted by the governing bodies of the required Members requesting dissolution of the Users Group. Section 2. In the event of a dissolution, the Board must determine the measures necessary to effect the dissolution and must provide for the taking of such measures as promptly as circumstances permit, subject to the provisions of this agreement and law. Section 3. In the event of dissolution, following the payment of all outstanding obligations, assets of the Users Group will be distributed among the then existing Members in direct proportion to their cumulative annual contributions. If those obligations exceed the assets of the Users Group, the net deficit of the Users Group will be charged to and paid by the then existing Members in direct proportion to their cumulative annual contributions. • ARTICLE XIV. ACCESS TO DOCUMENTS: Until the expiration of three years after this Agreement terminates, the Users Group shall make available to the Member organizations and to the State Auditor, a copy of this Agreement and books, documents, accounting procedures and practices of the Users Group relating to this Agreement. ARTICLE XV. HOLD HARMLESS: Section 1. Each Member agrees to defend, indemnify and hold the other Members harmless from any claims, demands, actions or causes of action, including reasonable attorney's fees, against or incurred by such other Members, arising out of any act or omission on the part of the indemnifying Member or any of its agents, servants or employees in the performance of or with relation to any of the work or services provided by Members under the terms of this Agreement. Section 2. Nothing in this Agreement shall constitute a waiver by either Members or the Users Group of any limitation of liability under Minnesota Statutes Chapter 466. SECTION XVI. EOUAL EMPLOYMENT OPPORTUNITY: • Section 1. The Members and the Users Group agree to comply with all federal, state and local laws, resolutions, ordinances, rules, regulations and executive orders pertaining to unlawful discrimination on account of ce, color, creed, religion, national origin, sex, sexual preference, marital status, status with regard to public Awe, disability or age. Section 2. When required by law and requested by the other party, the Users Group shall furnish a written affirmative action plan to the Members. Page Five SECTION XVII. DATA PRACTICES: Section 1. All data collected, created, received, maintained or disseminated for any purpose in the courdi of either the Member's or the Users Group's performance of this Agreement is governed by the Minnesoffl. Government Data Practices Act, Minnesota Statutes Chapter 13, and rules adopted to implement the Act. Section 2. The Members and the Users Group agree to abide strictly by these statutes, rules and regulations. • • • Page Six WITNESS WHEREOF the parties have caused this Agreement to be executed on this_day of 7. ORGANIZATION Approved: By: ( Mayor/Chair/President ) By: ( City Manager/Administrator ) • June 10,1997 M:\DJW\WPDOCS\USERGRPUPAFINAL.DOC • Page Seven JOINT POWERS AGREEMENT AMONG • MEMBERS THE RAMSEY COUNTY GEOGRAPHIC INFORMATION SYSTEMS USERS GROUP This JOINT POWERS AGREEMENT(Agreement), which shall have an effective date of January 1. 1997,is entered into pursuant to the provisions of Minnesota Statutes Section 471.59 between body politic and corporate under the laws of the State of Minnesota and other bodies politic and corporate under the laws of the State of Miinnesota for the purposes of forming the Ramsey County Geographic Information System Users Group hereinafter referred to as the"Users Group". ARTICLE I. INT NT OF THIS AGREEMENT: In 1995, an alliance was formed between public agencies interested in using Geographic Information Systems (GIS) and data created and maintained by Ramsey County. This agreement is intended to enable those parties who are part of the Users Group to be represented by the Users Group for the purposes of undertaking negotiations and •sactions with Ramsey County and any other body politic. ARTICLE II. DEFINITIONS: Section 1. Members are deemed to be those local units of government, special purpose government units, local agencies and the Ramsey Soil& Water Conservation District who have executed this Joint Powers Agreement and have paid ,,quisit, fees as provided in Article X. Section 2. Affiliate) Me.albc,a are those county, regional, state and federal agencies, local government organizations with regional jurisdiction, and local government cooperative organizations, non-profit organizations and educational institutions with direct or indirect involvement in Rams-L3, County GIS activities. Affiliate membership must be approved by the Board. Affiliates are non-voting participants and are not eligible to serve on the Board. _ U• . •. . . ... • • • •• • • •.• I . • • • • • • • •.• •. ' UP ••• •. • •• • . i • •. • •• •. • • A . . •. . • -•. ... 1.1 d • • • • • • IV . S• • : •.• • • • . (See by-laws) 410 Page One COPY OF AGREEMENT SHOWING ADDITIONS AND DELETIONS BY UNDERLINING AND STRIKEOUTS ARTICLE III, USER GROUP STRUCTURE: Section 1. The Users Group will be governed and managed by a Board of Directors("Board"). Section 2. One Director will represent each Member organization. Each Member organization shall appoint • one Director and an alternate to serve on the Board. • . • • • • • • . :•. .• • • Section 4 3. The Board shall also have the following officers: a Chair,Vice Chair, Secretary and Treasurer. aual a Fisi.al Agcnt. Section 54. These officers positions are elected annually by the Board. Section 6 5. These officers positions are undertaken on a voluntary basis without pay. Section 6. A quorum will consist of at least a two-thirds one-half attendance of full membership of the Board. Section$7. Decisions will be made by majority of the quorum. ARTICLE IV. DUTIES OF THE BOARD OF DIRECTORS: Section 1. The Board shall meet at least two times per year. Section 2. The Board shall conduct an organizational meeting no later than 30 days after the effective date of this Agreement. The meeting will be called for the purposes of electing the officer positions of Chair, Vice Chair, Secretary wsi Treasurer . This meeting will allow the adoption of by-laws and other procedures governing the conduct of its meetings and its business as it deems appropriate. Section 3. The second mandatory annual meeting will be called by the Board to determine the User Group Budget,review the operating procedures within the-Joint 1 Lwv13 thia Agreement, and approve agreements with Ramsey County for the purposes of GIS data exchange, data access,data delivery and the updating of physical features. Section 4. The Board shall approve and adopt the formula for the distribution of costs associated with access to Ramsey County GIS data and for the updating of physical features. This formula will shall be reviewed annually by the Board. Section S. The Board shall arrange for and facilitate regular meetings of the User Group and for User Group activitie. Section 6. The Chair presides at meetings of the Board. The Vice Chair will preside in the absence of the Chair. The Secretary is responsible for recording the proceedings of the Board and communicating these proceedings to all Member organizations. The Treasurer is responsible for the funds and financial records of the Board. Section 7.The Chair and the Treasurer must sign vouchers or orders disbursing funds of the Users Group. Disbursement will be made in the method prescribed by law for statutory cities. Section 8. The Board may take such actions as it deems necessary and convenient to accomplish the general purposes of this Agreement. Section 9.The Board shall purchase liability insurance on behalf of the Users Group to insure against liability of the Users Group and its constituent Members. Section 10. The Board may: (i) enter into contracts to carry out its powers and duties, in full compliance with any competitive bidding rrequirements imposed lav State or local law. (ii) provide for the prosecution,defense,or other participation in proceedings at law or in equity in which it may have an interest; (iii) employ such persons as it deems necessary on a part-time,full-time or consultancy basis; (iv) purchase,hold or dispose of real inn personal property; (v) contract for space,commodities or personal services with a Member or group of Members; (vi) accept gifts, apply for and use grants or loans of money or other property from the state,the United States of America, and from other government units and may enter into agreements in connection therewith and hold,,use and dispose of such money or property in accordance with the terms of the gift,grant,loan or agreement relating thereto. (vii) appoint a fiscal agent; • Page Two ARTICLE V. NEW MEMBERS: Section 1. Those units of government who are not part of this initial Agreement may join as Members of the Users Group at any time. Section 2. To become a Member,theymnstagrccto a local unit of government shall adopt a resolution and shall sign the c t Juint-;b W c,a Agreement. Section 3. The New Members will pay the current one-time membership fee and the data exchange fee due for the year in which the new Member is joining as set by the Board in Article IV.Section 4,as calculated by the current formula. Fees will not be pro-rated for new Members who join after January 1 of each year. ARTICLE VI. GIS DATA TO BE SUPPLIED BY RAMSEY COUNTY: Section 1. It is the intent of this Agreement that the Users Group will negotiate an agreement with Ramsey County for;. the exchange of County GIS Data with Members at a preferential fee structure. A component of the fees will apply to the maintenance of digital physical features only after these features have already been updated from 1996 aerial photography. Section 2. The GIS Data should consist of the following components: • (i) The Ramsey County Digital Base Map as generated and maintained by the Department of Public Works. (ii) The Ramsey County Attribute Data Base as generated and maintained by the Department of Property Records and Revenue. (iii) The Physical Features File as generated and maintained by the Department of Public Works. Section 3. The Board will negotiate on behalf of the Members for the cost and method of access to this data. Thi D.a,d Prior to each annual payment to Ramsey County.the Board shall determine whether it is satisfied with the content,accuracy and timeliness of the data provided to date and make a determination if further payment shall be made. ARTICLE VII. GIS DATA TO BE EXCHANGED AS PART OF THIS AGREEMENT: Section 1. A Members will agree to exchange any GIS data with Ramsey County and with any other requesting Member forits the requesting parties own use where that GIS data has been in some way derived and developed from unty GIS Data supplied as a result of this Agreement or future agreements between the Users Group and Ramsey County. Or embers will agree to exchange with Ramsey County and with any other Member ,any attribute data that it has created and maintained where that data can be associated to a parcel using a parcel identifier.-*Members will also agree to exchange any building permit data deemed by Ramsey County as necessary for the identification of future physical feature data base updates. Section 2. The Board will negotiate with Ramsey County on behalf of the Members in all matters deemed necessary relating to supply of GIS data generated by a Member. Section 3. Any costs associated with the-supplytif a Member supplying data to Ramsey County or to any other Member • shall be for access and delivery of that data only and not for any costs associated with the development of that data. • ARTICLE VIII. DATA ACCESS AND USAGE: Section 1. All Members shall have equal rights to access Ramsey County GIS Data. Section 2. Data generated by Ramsey County and provided to Members may not be sold by Members in its original form to third party agencies. However, a Member may allow use of the original data by a third party for specific contracted purposes. Data generated by Members and provided to Ramsey County may not be sold by Ramsey County in its original form to third party agencies. However,Ramsey County may allow use of the original data map-be-used by a third party for specific contracted purposes. Section 3. _. . .. .... . . -... . ... • ... . . . . ... _ . . . . . . ,. . Data which results from enhancement by a Member of Ramsey County GIS Data.received pursuant to this Agreement_may-be sold or exchanged by this member to a third party. Section 4. All members will adhere to future Users Group license agreements for County or other agency GIS data. _ •. . ... • •• .. .._ • '... •w .n• . .. _ • .n _ ._. • • • .w - .. .. ... . . . .• .. . ._ '. . . . ._. _... '. (See by-laws) Page Three ARTICLE IX. DATA SECURITY: All Members of the Users Group agree to abide by the data privacy and data security standards of the supplying agency when using data made available by that agency. • ARTICLE X. FINANCIAL MATTERS: • Section 1. The fiscal year of the Users Group is the calendar year. • Section 2. The Board shall adopt an initial budget and must thereafter adopt an annual budget prior to July I of each year for each succeeding year. The Board will give an opportunity to each Member to comment or object to the proposed budget before adoption. Notice of the adopted budget must be mailed promptly thereafter to the chief administrative officer of each Member organization. Section 3. Operational costs shall be shared according to a method agreed upon by majority decision amongst D. the Board of Directors. The costs could be met by membership fees. These costs could include Users Group administrative costs, purchase of liability insurance and others as appropriate. Section 4. Membership Fee: Members -Associate Malibc,o will aee shall to pay a one-time membership fee of$500 to the Users Group for the calendar year 1997. The amount of this fee will shall be reviewed and set annually by the Board of Directors for new Members. Section 5. Data Access and Physical Features Maintenance Fee: Members will shall commit to a three-year payment of data access and physical features maintenance fees, except where a one-year limitation is imposed by State Statutes. Ramsey County will charge the Users Group on an annual basis for unlimited access to the Ramsey County GIS Data. This fee will be paid to Ramsey County by the Users Group on behalf of the Members on an annual basis. The amount to be paid by each Member will be determined by the Board of ifirectors and will be reviewed annually. Section 6. Special Projects Assessments: Members who wish to enter into special projects and consultations shall present proposals to the Board for reviell, Examples of special projects could be cooperative training or consortium purchase of software. Upon approval by the Board, those Members who are part of the project will be assessed to meet the cost of the project. Section 7. Billings to the Users Clout.t Members are due and payable no later than 30 days after mailing. In the event of a dispute as to the amount of a billing, a Member must nevertheless make payment as billed to preserve membership status. The Member may make payment subject to its right to dispute the bill and exercise any remedies available to it. Failure to pay a billing within 60 days results in suspension of voting privileges of the Member Director. Failure to pay a billing within 120 days is grounds for termination of membership, but the Users Group rights to billing receive payment are not affected by the termination of membership. ARTICLE XI. TERM Section 1. This Agreement shall be in force through December 31, 1999, or until superseded by another agreement. Section 2. Based on the annual review of the operating procedures within the Agreement conducted by the Board ofBirectors, a new Joint Powers Agreement will be developed and circulated at least three months prior to December 31, 1999 and be agreed upon and signed on or before December 31, 1999. • S Page Four ARTICLE XII. "IERM11VAlION: Each member shall have the right to terminate its membership and participation in the Users Group with or without cause by formal resolution of the board of the Member's organization and communicated to the Board in writing. However, the Member is still obligated to its current financial commitments . • • • • • I• fillih e year during which termination of membership occurs. These commitments include: (i) any balance of the Data Access/Physical Features Maintenance Fee. This commitment applies to all Members. (ii) any balance owing on Special Projects Assessments. This commitment applies to Members which have entered into any special project agreement(s). Termination of membership prior to expiration of the Agreement shall make a local unit of government ineligible to re-join as a Member under the current Agreement. ARTICLE XIII. DISSOLUTION: Section 1. The Users Group may be dissolved by a two-thirds vote of its Members in good standing. Dissolution is mandatory when the Secretary has received certified copies of resolutions adopted by the governing bodies of the required Members requesting dissolution of the Users Group. Section 2. In the event of a dissolution, the Board must determine the measures necessary to effect the dissolution and must provide for the taking of such measures as promptly as circumstances permit, subject to the provisions of this agreement and law. Section 3. In the event of dissolution, following the payment of all outstanding obligations, assets of the Users Group will be distributed among the then existing Members in direct proportion to their cumulative annual contributions. If those obligations exceed the assets of the Users Group, the net deficit of the Users Group will be charged to and paid by the then existing Members in direct proportion to their cumulative annual contributions. ARTICLE XIV. ACCESS TO DOCUMENTS: • Until the expiration of three years after this Agreement terminates, the Users Group shall make available to the Member organizations and to the State Auditor, a copy of this Agreement and books, documents, accounting procedures and practices of the Users Group relating to this Agreement. ARTICLE XV. HOLD HARMLESS: Section 1. Each Member agrees to defend, indemnify and hold the other Members harmless from any claims, demands, actions or causes of action, including reasonable attorney's fees, against or incurred by such other Members, arising out of any act or omission on the part of the indemnifying Member or any of its agents, servants or employees in the performance of or with relation to any of the work or services provided by Members under the terms of this Agreement. Section 2. Nothing in this Agreement shall constitute a waiver by either Members or the Users Group of any limitation of liability under Minnesota Statutes Chapter 466. SECTION XVI. EOUAL EMPLOYMENT OPPORTUNITY: Section 1. The Members and the Users Group agree to comply with all federal, state and local laws, resolutions, ordinances, rules, regulations and executive orders pertaining to unlawful discrimination on account of race, color, creed, religion, national origin, sex, sexual preference, marital status, status with regard to public assistance, disability or age. 9Section 2. When required by law and requested by the other party, the Users Group shall furnish a written rmative action plan to the Members. Page Five SECTION XVII. DATA PRACTICES: Section 1. All data collected, created, received, maintained or disseminated for any purpose in the course of either the Member's or the Users Group's performance of this Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, and rules adopted to implement the Act. Section 2. The Members and the Users Group agree to abide strictly by these statutes, rules and regulations. • . Page Six iirTNESS WHEREOF the parties have caused this Agreement to be executed on this_day of ORGANIZATION Approved: By: ( Mayor/ Chair/President ) By: ( City Manager/Administrator ) • • June 10,1997 M:\DJW\WPDOCS\USERGRPUPACXN.DOC • Page Seven City County Resolution No. 5085 • Fehnuary 10, 1997 Page 3 BE IT FURTHER RESOLVED that the City Council hereby requests that the Joint ,.;hent be further reviewed and that recommendations for any necessary amendments clarifying terms and provisions as recommended by the City Attorney be prepared for action by the City Council by resolution within 6 months of the date of this Resolution. Adopted this 10th day of February, 1997. Duane McCarty, Mayor ATTEST: u2 L._)9:12er Charles Whiting, City Adnistrator (SEAL) • C:IOFFICEIWPWIN\WPDOcS\SPECPROAGISMAPIUSERJPARES 410 Item No. , Staff Report No. q'7- /3SC. Meeting Date: June 23. 1997 • Type of Business: CB WK: Work Session;PH:Public Hearing; CA:Consent Agenda;CB: City Business City of Mounds View Staff Report To: Mayor/ Council Members From: Cathy Bennett, Director of Economic Development Item Title/Subject: Consideration of Resolution Approving a Redevelopment Contract by and between the City of Mounds View, Mounds View Economic Development Authority and V.B. Digs and Authorizing the Execution of the Contract by the City Administrator and Mayor Date of Report: June 18, 1997 This item was tabled at the last Council meeting on June 9th to allow the Council/EDA to review the contract and discuss the key points with the Bel-Rae Task • Force. I have provided a summary report of the Contract which was forwarded to the task force. This item will be discussed in depth at the work session prior to the Council meeting at 5:30. The task force members have been invited. Cr.( Director onomic Development • Item No. I/tJ Staff Report No. e,1 7 - Meeting Date: June 23. 1997 IP Type of Business: CB WK: Work Session;PH:Public Hearing; CA:Consent Agenda;CB:City Business City of Mounds View Staff Report To: Mayor/ Council Members From: Cathy Bennett, Director of Economic Development Item Title/Subject: Resolution Approving Construction Bids for Children's Home Society Space in the Community Center Date of Report: June 18, 1997 The following resolution is to officially approve the bids for the first Phase of the Community Center which includes the tenant improvements for the Children's Home Society. The bids were advertised in the Pioneer Press, Bulletin and Trade Journals for three • components; general construction, electrical and mechanical. Flannery Construction collected the sealed bids and opened them in the presence of myself and Chuck. The lowest bid for general construction and electrical were verified by Flannery Construction to ensure that they were going to be able to meet the deadline of August 12, 1997 per the agreement with the Children's Home Society. Upon discussion with the lowest bidder on the mechanical contract, Fredrickson Heating, it was apparent that a portion of the project was not included as per the plans and specification. Therefore, we are recommending the award of the next lowest bidder Fisher Bjork Sheetmetal. Even though Fredrickson Heating could revise their bid as the lowest, we have been advised by Attorney Bob Long that it is not legal to accept revised bids. By accepting these bids, the phase I project is still under the estimated budget of $721,905. Director s" conomic Development • RESOLUTION NO. 5135 • CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING CONSTRUCTION BIDS FOR CHILDREN'S HOME SOCIETY SPACE IN THE COMMUNITY CENTER WHEREAS, the City of Mounds View purchased the Bel-Rae Building located at 5394 Edgewood Drive for community center activities; and WHEREAS, the City of Mounds View signed a lease agreement with the Children's Home Society of Minnesota for a child care facility; and WHEREAS, the City Council had previously adopted Resolution No. 5121 on May 12, 1997 authorizing the City staff to bring the lowest responsible bids to the City Council for award of contracts; and WHEREAS,the City of Mounds View advertised for bids for the construction of tenant improvements for the Children's Home Society Space("Phase I" of the Community Center • Project) in accordance with competitive bidding requirements with required public notice; and WHEREAS, the City of Mounds View received the following sealed bids in connection with Phase I per plans and specification provide by the architect WAI Continuum: General Construction: L.S. Black Constructors $351,200 J.S. Cates Construction $359,600 Maertens-Brenny $366,850 Loeffel Engstrand $395,000 Electrical: Weber Electric $111,820 Peoples Electric $116,400 Mendota Electric $281,374 Mechanical: Fredrickson Heating (rejected due to $134,875 error in bid document) Fisher Bjork Sheetmetal $170,805 Doody Mechanical $178,730 • Page Two Resolution No. June 23, 1997 NOW, THEREFORE, BE IT RESOLVED that the lowest responsible bids for general. construction, electrical and mechanical of Phase I is L.S. Black Constructors at$351,200, Weber Electric at$111,820,and Fisher Bjork Sheetmetal at$179,805 due to the error in Fredrickson Heating's bid making it non responsible to the City's plans and specification, the City Council hereby awards the contracts to said lowest responsible bidders and the Mayor and City Clerk- Administrator are hereby authorized to execute said contracts on behalf of the City; and BE IT FURTHER RESOLVED that the City Council, in and for the City of Mounds View,hereby ratifies all prior actions of the Mayor and City Clerk-Administrator in preparing and executing the general and electrical contracts prior to the June 23rd Council meeting. Adopted this 23rd day June, 1997 ATTEST: • Mayor (SEAL) City Clerk-Administrator (/ E P-Lt-A)o. 97-,";137e..- RESOLUTION NO.5134 Y CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION REGARDING THE SITE SELECTION PROCESS FOR A NEW COUNTY JAIL FACILITY. WHERE AS, The Ramsey County Public Works/Maintenance complex located at the intersection of I-694 and Rice Street in the City of Shoreview has long been considered for relocation to another suitable site; and WHERE AS, Vacation of the Ramsey County Public Works/Maintenance complex located at the intersection of I-694 and Rice Street will open opportunities for improved use of this site for other public purposes; and WHERE AS, Conversion of the existing Ramsey County Public Works/Maintenance complex to a suburban Ramsey County Court/County Services Center campus would realize a long standing goal of past County Boards and Suburban City Officials; and WHERE AS, Conversion of the existing Ramsey County Public Works/Maintenance complex to a Central Suburban Court/County Services Center remains a high priority with many suburban • officials; and WHERE AS, That certain Report Of The Ramsey County Suburban Courts Study Commission dated November 21, 1991, recommended development of one centrally located suburban court facility in the area of Rice St. and I-694 on a site that has potential for future expansion to accommodate a suburban service center; and WHERE AS, The Ramsey County Suburban Courts Study Commission recommended a joint effort by the Ramsey County Sheriff and local Police Chiefs to explore ways to improve the booking process including the use of electronic booking; and WHERE AS, The 1991 Suburban Court Facility Plan included improved booking and holding facility options for operational cost containment and efficiencies in a new suburban court; and WHERE AS, The I-694/Rice Street search area recommended by the Ramsey County Suburban Courts Study Commission for a Suburban Court/Central County Service campus is now an included option in county jail addition plans; and WHERE AS, A future needs analysis has not been produced to show whether construction of a county jail would preempt conversion of the Public Works/Maintenance complex to a Suburban Court/County 0 Services campus; and WHERE AS, Additional administration costs in the Ramsey County Sheriff's Department to support a new jail in Shoreview, will add approximately four hundred.:.thousand dollars annually to the countywide property tax levy; and WHERE AS, Policing costs to suburban cities are significantly higher for time spent in court testimony by arresting officers at the downtown Ramsey County Courthouse than the costs for booking procedures; and WHERE AS, The recent addition of the Public Works/Maintenance complex as a jail site option did not invite input from suburban elected officials or citizens during site selection processes; and • WHERE AS, The City Council of Shoreview has gone on record as ' opposed to the Ramsey County Public Works/Maintenance complex located at the intersection of I-694 and Rice Street as a site for the proposed county jail; NOW THEREFORE BE IT RESOLVED, The Mounds View City Council respectfully informs the Ramsey County Board of Commissioners of our support to the City of Shoreview in opposition to conversion of the Ramsey County Public Works/Maintenance site located at the intersection of I-694 and Rice Street for expanded county jail facilities; BE IT FURTHER RESOLVED, The Mounds View City Council supports the Ramsey County Board in building cost effective jail facilities efficiently proximate to the Ramsey County Courthouse and likewise encourages accomplishment of recommendations from the 1991 Ramsey County Suburban Courts Study Commission for one centrally located suburban court facility in the area of Rice St. and I-694 on a site that has potential for future expansion to • accommodate a suburban county service center efficiently proximate to suburban Ramsey County municipalities. Adopted this 23rd day of June, 1997 Roger Koopmeiners, Acting Mayor ATTEST: Charles S. Whiting, City Clerk-Administrator (SEAL) S d Item No. I/ r P Staff Report No. fir / Meeting Date: June 23, 1997 • Type of Business: CB WK: Work Session;PH:Public Hearing; CA: Consent Agenda; CB:City Business City of Mounds View Staff Report To: Mayor/ Council Members From: Cathy Bennett, Director of Economic Development Item Title/Subject: Consideration of Resolution Approving Project Management Services Agreement with WAI Continuum for the Development of the Community Center Date of Report: June 18, 1997 As the Phase I Community Center Project is proceeding, it has quickly become very apparent that the details concerning the project are cumbersome and time consuming yet very important to its overall success. At the suggestion of attorney Bob Long, Chuck asked WAI Continuum to draft an 40 agreement for Project Management Services. WAI Continuum has years of expertise in representing owners on projects such as the City Community Center. They are very familiar with the problems that arise and how to quickly and efficiently deal with them to ensure that timeline and project scopes are met. WAI is proposing to work on an hourly basis but expects that a project of this size could cost between $30,000 - $45,000. To minimize their time, Chuck has asked that I work closely with WAI representatives on the project. There are many things that I can take the lead on and oversee while having WAI to provide guidance and the expertise in dealing with construction problems. They have agreed to provide us with a milestone figure of $30,000 but we may also request reports at anytime throughout the project. The resolution would authorize WAI to represent the City, when needed, regarding the Community Center Project. I believe that their expertise is critical to ensuring that the City gets the quality that they are expecting within the timeframe needed for all players. • n` Director Economic Development ti RESOLUTION NO. 5141 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING PROJECT MANAGEMENT SERVICES AGREEMENT WITH WAI CONTINUUM FOR THE DEVELOPMENT OF THE COMMUNITY CENTER WHEREAS, the City of Mounds View purchased the Bel-Rae Building located at 5394 Edgewood Drive for community center activities; and WHEREAS, Phase I of the redevelopment of the building for lease space, gym space and community center space began on June 2, 1997; and WHEREAS, coordination of construction, design, legal documents, payment process and other activities related to ensuring that the scope of work is completed in a timely and efficient manner is critical to the success of the project; and WHEREAS, Mounds View staff does not have the expertise nor the time to dedicate to ensuring that these items are handled professionally and in the best interest of the City; and • WHEREAS, WAI Continuum has a project management group with years of experience related to the coordination of these activities and has prepared a Letter of Agreement outlining their services as a consultant to he City in connection with the Community Center project. NOW, THEREFORE, BE IT RESOLVED that the City Council, in and for the City of Mounds View, hereby approves the Project Management Services Agreement with WAI Continuum Project Management Group for the Community Center Project and authorizes the City Administrator to execute the Agreement; and NOW THEREFORE, BE IT FURTHER RESOLVED that the City Council in and for the City of Mounds View hereby appoints Cathy Bennett as the City staff representative to work closely with WAI Continuum and monitor the activities in relation to the Agreement. Adopted this 23th day June, 1997 ATTEST: Mayor (SEAL) City Administrator • WAI Continuum • ARCHITECTURAL DESIGN PROJECT MANAGEMENT CONSTRUCTION SERVICES MASTER PLANNING INTERIOR DESIGN LETTER OF AGREEMENT Between City of Mounds View Mounds View, MN and WAUContinuum Project Management Group St. Paul, Minnesota for Project Management Services WAUContinuum's Project Management Group proposes to provide the following project management services as a consultant to the City (Client), in connection with the following: Renovation of the Bel Rae Ballroom for alternative use including City Community Center, Child Day Care and Community Education. • The services of the Project Management Group may include all oronions of the followingitems: P 1. Coordinate with Client project scope, budget and schedule; provide routine updates of the project's budget and schedule. 2. Review with City design team, and contractor the project delivery process. Assist Client in finalizing the scope of work. 3. Participate in the review and negotiation of contract(s) terms and conditions. proactive initiation of enforcement actions. 4. Attend project review meetings; clarify project goals and track project progress. 5. Coordinate the efforts and assignments of members of the Project team. 6. Provide assistance to the CIient in the analysis and review of architectural plans, construction, and project costs. 381 East Kellogg Blvd. St.Paul.Minnesota 55101 Fax 612-223-5092 • 612-227-0644 Wisconsin Office 2125 Altoona Avenue City of Mounds View -Mounds View Minnesota Eau Claire,Wisconsin 54701 Letter of Agreement -May 28, 1997 MN and WI 1-800-845-0784 1 7. Coordinate with Client and Client Attorneys, necessary items for commencement of construction, including: a. Land Survey b. Land Title c. Construction Agreement d. Architect Certification e. Architect's Professional Insurance f. Building Permit g. Special Permits and Approvals h. Utilities Assurances i. Contractor's Bonds j. Contractor's Insurance k. Builder's Risk Insurance 1. Contractor's Affirmative Action Program 8. Represent the Client during construction activities: a. Participate in problem-solving sessions when it is appropriate for the Project Manager to do so. b. Coordinate with team members options to construction phasing of the project, if applicable. • c. Assist in decisions relative to unforeseen conditions and programs changes. d. Coordinate with interior designers, selection/purchase/delivery/installation of Project furnishings and equipment. e. Coordinate with Client staff to incorporate facilities maintenance and operations requirements into the final project. 9. Coordinate construction draws to the Owner for approval to be submitted to the lender for payment. 10. Monthly statements for both construction and marketing costs including: a. Construction costs b. Professional fees ..w. c. Furniture -Moveable equipment • d. Contingencies e. Other reimbursable costs 11. • Respond in writing appropriately and effectively with the Client's position to all critical correspondence issues. 12. A one year review with the Client to review project progress at no additional cost. • City of Mounds View-Mounds View Minnesota Letter of Agreement-May 28, 1997 Client Responsibility: The Client is ultimately responsible for all items in this agreement and is responsible to pay for all costs associated with any and legal all counsel, soil borings, survey, land title, accountant, insurance any end source(s) of credit enhancement, and other costs associated with the project. The Project Management Group is not authorized to incur any expenses without the prior written approval of the Client. The Client acknowledges that such written approval could delay work on the project. The Client agrees to actively participate and be ultimately responsible for all development decisions. Because the Client's full commitment and involvement is critical to the success of the Project, the Client agrees to fully cooperate with the Project Management Group in the development process. The Client acknowledges that the Project Management Group is beginning work on the project when there has been prior planning decisions outside of design and construction that have not been defined. Where as typically, the Project Management Group has been involved in those early planning decisions. As a result, there may be issues that will not be known to the Project Management Group that could have a material effect to the project process, schedule or budget. And, as a result, the Project Management Group cannot be responsible for not addressing those unknown issues. The Project Management Group will make its best effort to bring all project issues (past and present)to the attention of the project team. Team Members' Responsibility: WAUContinuum's Project Management Group is the project coordinator for the project only. They are assuming no responsibility for other team members work, i.e. Accountant, Legal Counsel, Contractor, Architect, Surveyor, and the like. For example, the Accountant will prepare and complete the financial forecasts and will be solely responsible for determining the reasonableness and accuracy of the assumptions underlying the forecasts. We, and all other members of the development team, will rely on the Accountant for examining assumptions and preparing financial forecasts and we therefore can accept no responsibility for the financial forecasts in their final form. City of Mounds View-Mounds View Minnesota 111 Letter of Agreement-May 28, 1997 3 Terms and Conditions: • By accepting this agreement, the Client agrees to cooperate with the Project Management Group in order that the Project Management Group might complete performance of the service described in this agreement. It shall be at the sole discretion of the Client to terminate this agreement during any stage or partial stage of the development. If the Client does exercise the option to terminate,the Client agrees to pay all fees and expenses incurred in connection with this agreement including the hourly fees (defined in Addendum I) and expenses of the Project Management Group Client's counsel, bond counsel, surveyors, auditors, architects, and any others involved in the proposed project, together with all costs and expenses incurred in connection with the preparation, photocopying, and printing of all documents required to consummate this agreement and are responsible for all reimbursable expenses through the date of termination. Termination of this agreement must be given in written notice to the other. The Project Management Group agrees to provide its services in a professional and responsible manner, using its best efforts to achieve the most favorable terms of development for the Client. WAI/Continuum's Project Management Group reserves the right to terminate the agreement, should the Client change the program for the project or establish contingencies that the Project Management Group believes jeopardizes the feasibility of the project as originally established. In the event of termination by the Project Management Group, the Client agrees • to pay the Project Management Group's hourly fees and expenses incurred to the date of termination, along with all other fees, costs, and expenses incurred in connection with the project. WAI/Continuum's Project Management Group will not enter into any agreements with other consultants without the written consent of City of Mounds View. The Client and Project Manager have discussed the risks, rewards, and benefits of the Project and the Project Manager's total fee for services. The risks have been allocated such that the Client agrees that to the fullest extent permitted by law, except as hereinafter set forth, Project Manager's total liability to Client for any and all injuries, claims, losses, expenses, and damages arising out of this agreement from any cause or causes, shall not exceed the consultant's total fee for services rendered on this Project. Such causes include, but are not limited to, Project Manager's negligence, errors, omissions, strict liability, breach of contract, or breach of warranty. Provided, however, that Client does not by this provision release or limit the liability of other team members' responsibilities as defined in this agreement. WAI/Continuum Project Management Group, the Project Manager, Architectural Group, the Architect; Interiors Group, the Interior Designers, and Construction Services Group, the City of Mounds View-Mounds View Minnesota Letter of Agreement-May 28, 1997 • 4 Construction Manager, are affiliated through common Client. This relationship may involve • a potential conflict of interest. The Client acknowledges the relationship between the Project Manager, the Architect, and the Interior Designer, although the Client has been advised that this may involve certain conflicts, the Client has determined that a close working relationship between the Project Manager, the Architect, and the Interior Designer is in the Client's best interests. Fees: For such services as a Project Manager involving primarily those items listed prior, WAI/Continuum shall be paid an hourly fee. Hourly rates are attached in Addendum I. Reimbursable expenses are paid by the Client monthly at 1.2 times the cost and are in addition to the above fees. See Addendum II for a partial listing of possible expenses. Acceptance: City of Mounds View Representative Title • Date WAUContinuum ,WI President David G. Wolterstorff Title Date City of Mounds View-Mounds View Minnesota • Letter of Agreement- May 28, 1997 5 Addendum I • PERSONNEL HOURLY RATE SCHEDULE WAI Continuum Principal $108.00 Project Director $ 92.00 Supervisory $ 70.00 - $89.00 (i.e. Project Architect, Project Manager) Technical Level I $ 50.00 - $69.00 (i.e. Senior Designer, Construction Administrator, Job Captain) Technical Level II $ 41.00 - $49.00 (i.e. Intern Architect, Senior Technician) Technical Level III $ 32.00 - $40.00 (i.e. Technician, Secretary) Addendum H LIST OF REIMBURSABLE EXPENSES Copies $0.20 per copy Blueprints $1.50 per print Computer Design Usage $10.00 per hour Computer Plotting • Translucent Bond/Color Bond 24 x 36 $1.50 per plot 11 x 17 $0.75 per plot Mylar/Film $9.25 per plot Vellum 24 x 36 $2.40 per plot 11 x 17 $1.20 per plot Reproductions/Duplications 1.2 times cost Film/Film Reproduction 1.2 times cost Mileage $0.35 per mile Specifications Sheets 1.2 times cost Lodging 1.2 times cost Subsistence 1.2 times cost Air Fare At cost Car Rental 1.2 times cost Postage/Delivery/Messenger 1.2 times cost Telephone - Long Distance 1.2 times cost Note: The rates stated herein are adjustable on an annual basis without Owner approval. Effective Date: 1/1/97 City of Mounds View-Mounds View Minnesota • Letter of Agreement-May 28, 1997 6 WAI Continuum • ARCHITECTURAL DESIGN PROJECT MANAGEMENT CONSTRUCTION SERVICES MASTER PLANNING INTERIOR DESIGN LETTER OF AGREEMENT Between City of Mounds View Mounds View, MN and WAII/Continuum Project Management Group St. Paul, Minnesota for Project Management Services WAUContinuum's Project Management Group proposes to provide the following project management services as a consultant to the City (Client), in connection with the following: Renovation of the Bel Rae Ballroom for alternative use including City Community Center, Child Day Care and Community Education. • The services of the Project Management Group may include all or portions of the following items: 1. Coordinate with Client project scope, budget and schedule; provide routine updates of the project's budget and schedule. 2. Review with City design team, and contractor the project delivery process. Assist Client in finalizing the scope of work. 3. Participate in the review and negotiation of contract(s) terms and conditions. proactive initiation of enforcement actions. 4. Attend project review meetings; clarify project goals and track project progress. 5. Coordinate the efforts and assignments of members of the Project team. 6. Provide assistance to the Client in the analysis and review of architectural plans, construction, and project costs. 381 East Kellogg Blvd. St.Paul,Minnesota 55101 Fax 612-223-5092 • 612-227-0644 Wisconsin Office 2125 Altoona Avenue City of Mounds View -Mounds View Minnesota Eau Claire,Wisconsin 54701 Letter of Agreement - May 28, 1997 MN and WI 1-800-845-0784 1 7. Coordinate with Client and Client Attorneys, necessary items for commencement of construction, including: a. Land Survey b. Land Title c. Construction Agreement d. Architect Certification e. Architect's Professional Insurance f. Building Permit g. Special Permits and Approvals h. Utilities Assurances i. Contractor's Bonds j. Contractor's Insurance k. Builder's Risk Insurance 1. Contractor's Affirmative Action Program 8. Represent the Client during construction activities: a. Participate in problem-solving sessions when it is appropriate for the Project Manager to do so. b. Coordinate with team members options to construction phasing of the project, if applicable. c. Assist in decisions relative to unforeseen conditions and programs changes. d. Coordinate with interior designers, selection/purchase/delivery/installation of Project furnishings and equipment. e. Coordinate with Client staff to incorporate facilities maintenance and operations requirements into the final project. 9. Coordinate construction draws to the Owner for approval to be submitted to the lender for payment. 10. Monthly statements for both construction and marketing costs including: a. Construction costs b. Professional fees c. Furniture - Moveable equipment d. Contingencies e. Other reimbursable costs 11. Respond in writing appropriately and effectively with the Client's position to all critical correspondence issues. 12. A one year review with the Client to review project progress at no additional cost. 1111 City of Mounds View -Mounds View Minnesota Letter of Agreement-May 28, 1997 2 Client Responsibility: The Client is ultimately responsible for all items in this agreement and is responsible to pay for all costs associated with any and legal all counsel, soil borings, survey, land title, accountant, insurance any end source(s)of credit enhancement, and other costs associated with the project. The Project Management Group is not authorized to incur any expenses without the prior written approval of the Client. The Client acknowledges that such written approval could delay work on the project. The Client agrees to actively participate and be ultimately responsible for all development decisions. Because the Client's full commitment and involvement is critical to the success of the Project, the Client agrees to fully cooperate with the Project Management Group in the development process. The Client acknowledges that the Project Management Group is beginning work on the project when there has been prior planning decisions outside of design and construction that have not been defined. Where as typically, the Project Management Group has been involved in those early planning decisions. As a result, there may be issues that will not be known to the Project Management Group that could have a material effect to the project process, schedule or budget. And, as a result, the Project Management Group cannot be responsible for not addressing those unknown issues. The Project Management Group will make its best effort to bring all project issues (past and present) to the attention of the project team. Team Members'Responsibility: WAI/Continuum's Project Management Group is the project coordinator for the project only. They are assuming no responsibility for other team members work, i.e. Accountant, Legal Counsel, Contractor, Architect, Surveyor, and the like. For example, the Accountant will prepare and complete the financial forecasts and will be solely responsible for determining the reasonableness and accuracy of the assumptions underlying the forecasts. We, and all other members of the development team, will rely on the Accountant for examining assumptions and preparing financial forecasts and we therefore can accept no responsibility for the financial forecasts in their final form. City of Mounds View- Mounds View Minnesota Letter of Agreement- May 28, 1997 3 Terms and Conditions: • By accepting this agreement, the Client agrees to cooperate with the Project Management Group in order that the Project Management Group might complete performance of the service described in this agreement. It shall be at the sole discretion of the Client to terminate this agreement during any stage or partial stage of the development. If the Client does exercise the option to terminate, the Client agrees to pay all fees and expenses incurred in connection with this agreement including the hourly fees (defined in Addendum I) and expenses of the Project Management Group Client's counsel, bond counsel, surveyors, auditors, architects, and any others involved in the proposed project, together with all costs and expenses incurred in connection with the preparation, photocopying, and printing of all documents required to consummate this agreement and are responsible for all reimbursable expenses through the date of termination. Termination of this agreement must be given in written notice to the other. The Project Management Group agrees to provide its services in a professional and responsible manner, using its best efforts to achieve the most favorable terms of development for the Client. WAUContinuum's Project Management Group reserves the right to terminate the agreement, should the Client change the program for the project or establish contingencies that the Project Management Group believes jeopardizes the feasibility of the project as originally established. In the event of termination by the Project Management Group, the Client agrees to pay the Project Management Group's hourly fees and expenses incurred to the date of • termination, along with all other fees, costs, and expenses incurred in connection with the project. WAI/Continuum's Project Management Group will not enter into any agreements with other consultants without the written consent of City of Mounds View. The Client and Project Manager have discussed the risks, rewards, and benefits of the Project and the Project Manager's total fee for services. The risks have been allocated such that the Client agrees that to the fullest extent permitted by law, except as hereinafter set forth, Project Manager's total liability to Client for any and all injuries, claims, losses, expenses, and damages arising out of this agreement from any cause or causes, shall not exceed the consultant's total fee for services rendered on this Project. Such causes include, but are not limited to, Project -.. Manager's negligence, errors, omissions, strict liability, breach of contract, or breach of warranty. Provided, however, that Client does not by this provision release or limit the liability of other team members' responsibilities as defined in this agreement. WAUContinuum Project Management Group, the Project Manager; Architectural Group, the Architect; Interiors Group, the Interior Designers, and Construction Services Group, the City of Mounds View-Mounds View Minnesota Letter of Agreement - May 28, 1997 • 4 Construction Manager, are affiliated through common Client. This relationship may involve 1111 a potential conflict of interest. The Client acknowledges the relationship between the Project Manager, the Architect, and the Interior Designer, although the Client has been advised that this may involve certain conflicts, the Client has determined that a close working relationship between the Project Manager, the Architect, and the Interior Designer is in the Client's best interests. Fees: For such services as a Project Manager involving primarily those items listed prior, WAI/Continuum shall be paid an hourly fee. Hourly rates are attached in Addendum I. ta.+*r}'+n C.-—i t&kwVL SGk- 4.{' 1130,Od4 Reimbursable expenses are paid by the Client monthly at 1.2 times the cost and are in addition to the above fees. See Addendum II for a partial listing of possible expenses. Acceptance: City of Mounds View Representative Title Date WAI/Continuum ' President David G. Wolterstorff Title 3‘.)-- Date City of Mounds View-Mounds View Minnesota • Letter of Agreement-May 28, 1997 5 • Addendum I • PERSONNEL HOURLY RATE SCHEDULE WAI Continuum Principal $108.00 Project Director $ 92.00 Supervisory $ 70.00 - $89.00 (i.e. Project Architect, Project Manager) Technical Level I $ 50.00 - $69.00 (i.e. Senior Designer, Construction Administrator, Job Captain) Technical Level II $ 41.00 - $49.00 (i.e. Intern Architect, Senior Technician) Technical Level III $ 32.00 - $40.00 (i.e. Technician, Secretary) Addendum II LIST OF REIMBURSABLE EXPENSES Copies $0.20 per copy Blueprints $1.50 per print Computer Design Usage $10.00 per hour Computer Plotting Translucent Bond/Color Bond 24 x 36 $1.50 per plot 11 x 17 $0.75 per plot Mylar/Film $9.25 per plot Vellum 24 x 36 $2.40 per plot 11 x 17 $1.20 per plot Reproductions/Duplications 1.2 times cost Film/Film Reproduction 1.2 times cost Mileage $0.35 per mile Specifications Sheets 1.2 times cost Lodging 1.2 times cost Subsistence 1.2 times cost Air Fare At cost Car Rental 1.2 times cost Postage/Delivery/Messenger 1.2 times cost Telephone - Long Distance 1.2 times cost Note: The rates stated herein are adjustable on an annual basis without Owner approval. Effective Date: 1/1/97 City of Mounds View-Mounds View Minnesota Letter of Agreement-May 28, 1997 • 6 1 i /1 C� 5 [f' pdJ- 4,)0 . q7-0213a1 c • interoffice MEMORANDUM to: Chuck Whiting, Administrator from: Patrick Toth, Cable Television Producer& Technician subject: Upgrading cable audio for work sessions and general cablecasting equipment upgrade date: June 18, 1997 This memo is a revised listing of equipment and costs needed for the City Council work sessions and for a general equipment upgrade. The upgrade in audio equipment for the work sessions is necessary because the current system is not flexible enough to serve both the needs of the Council dias and large round-table settings. Because this upgrade was not budgeted, a budget amendment is necessary. There is sufficient funding in the Cable TV fund to transfer to the 1997 Cable TV budget. Through careful study of the costs of this upgrade, which included contacting seven audio/visual companies, it was found that the prices were basically the same for the equipment needed. The costs fell within a range+ and - $3 of each other. Because of this, I would like to purchase the work session upgrade equipment from a local/neighborhood company, Studio One Supply,Inc. in New Brighton. It should be know that Council member Stigney recommended the company and since the overall prices are competitive within each other and they are a local 4, business, I believe they should be the company for the job. An attached price list is included in this memo. Other equipment is also necessary to adequately produce and cablecast Mounds View programming. The prices of the following equipment were determined through studying the competitive market and choosing the lowest overall cost of each item. The Cable TV Commission evaluated current equipment and needs and has recommended the purchase of the following equipment to further assist in televising of city meetings and programs. * One Panasonic 456 S-VHS Camcorder. This will be used to primarily for field shooting,something we have doing more and an active component of city programming. Cost - $2,000 * (3)Nady Full Duplex Wireless Headsets for two camera operators and one control room producer so they can communicate to each other during City Council meetings. Cost - $295 * One Lowell Basic Light Kit for better lighting quality when using the City Hall facilities. Cost - $499 * One Vaco Audio/Visual Tool Kit and One Multipurpose Grip Tool for the maintenance • and repair of city AJV equipment. These are extremely important items to have for this department. Cost - $240 Chuck Whiting • Page 2 June 18, 1997 * Three rolls of professional Gaffers tape for the main purpose of taping down various cables and equipment during all program productions. Cost - $24.00 * Various hardware items for the development of a cable storage/equipment rack. This is necessary since the current utility for holding cables,extension cords and other items has become inadequate. Cost - $60 • • 05/14/1997 13:59 612-604-0073 STAGE ONE SUPPLY,INC PAGE 01 L 1 = Lighting Audio Q '9 S & Specialists et qM Olt/ fthCi Mn'- / 5 kugr' 6s • mixes �69rcc !- 30 � c / �/ 5,v4,4LJ id/. co • &a-7A G�w•r�� �1. - / 7 .Qo 2 (0 )(z.. /2_ 4 L-Fur, /1 f ` fadis 12x6-Stit,h,-). interoffice MEMORANDUM to: Chuck Whiting, City Administrator from: Mary Saarion, Director of Parks, Recreation&Forestry subject: Upgrade and replacement of Groveland Park playground equipment date: June 18, 1997 Replacement of Groveland Park playground is slated for this summer, 1997, as per the Park Facility Replacement plan and the 1997 Park Improvement budget. Considering a budgeted amount of$20,000 available for the upgrade of playground equipment at Groveland Park, the Parks and Recreation Commissioners discussed ways to make the money go as far as possible. In May, the Commission met at Groveland Park to discuss options for upgrading the playground using the funds available. I informed the Commissioners that I had met with the manufacturing representatives of the original playground equipment, MN Playground Inc representing GameTime equipment to see what is still in compliance to safety standards and could be incorporated into a new playground system. The existing swings will be able to be cut down from 12'to 8 ` and painted to comply with new safety regulations. In addition, the swings need additional space and will need to be moved. The long crawler can also be cut and painted and a head added to become a new modern"WOM"which is a component that looks like an inch • worm. The tornado slide is worth approximately$6,000 - 7,000 today because stainless steel slides are not in production any longer. The slide is one section too long to comply with safety standards, but Harlan Lehman, MN Playground Inc suggested that one section of slide be removed for compliance. To upgrade the old version of the slide, Game Time will supply a new staircase and can(entry and platform of the slide) at no cost. The slide can be altered and painted to match the new equipment. Harlan suggested that the slide be kept because it is very valuable and is a popular, favorite slide. The new upgrades supplied by Game Time will put the slide in safety standard conformance. The pre-school age component is still in adequate condition and is within current safety standards. The diggers will simply be moved to fit in with the new design. The infant swing too is in safety compliance and can remain with a little paint touch-up.. The rest of the playground equipment is to be removed and replaced. MN Playground has provided a plan for replacement components incorporating the tornado slide and the WOM, and swings. A new component which is unique to other Mounds View Park playground equipment areas is the track glide which is fun and builds upper body strength. See the enclosed plan. This proposal by MN Playground is recommended because it is an effort to use current equipment with minor alterations to conform to safety standards with the addition of components that will tie into this equipment. While working with this single vendor is within State Purchasing policy because it is under$25,000, it also is a way to incorporate the slide into the new equipment • components, saving substantial money because slides tend to be a high ticket component- and slides like the tornado slide are expensive and virtually unobtainable. Other vendors can be solicited for proposals but they will be unable to include the tornado slide without suppling Chuck Whiting, City Administrator . Page 2 June 18, 1997 upgraded staircase and can which Game Time has agreed to do. The Parks and Recreation Commission suggested that working with MN Playground Inc makes sense and therefore made.a motion that I pursue the upgrades and new components for Groveland Park. The Parks and Recreation Commissioners selected a color scheme for the new playground which is a combination of blue, gray and tan. MN Playground Inc has provided a price cut for cash with order discount if before June 30, 1997. This savings is $1,649.35 and is included in the proposal. Therefore if ordered after June 30, 1997 the cost of the playground equipment will increase by$1,649 over the $20,000 proposal or the need to take out components of the playground plan would be necessary. With limited park replacement funds for this project, it makes sense to work with the manufacturer to upgrade components that can be modified and add the equipment components to replace the structure that has worn out with longevity to receive the"biggest bang for the buck". This is what staff has attempted to do as recommended by the Parks and Recreation Commission. If approved by the City Council, the playground equipment would be ordered immediately anticipating a 4-6 week delivery with installation anticipated August or September. RECOMMENDATION: Approve the purchase of new playground equipment for Groveland Park at a cost of$20,000 to be purchased from MN Playground Inc as per the proposal and funded through Park Improvement Capital 100 -4360 -703 - 000 as budgeted for 1997 Park Improvements. • JIM-11-JY WED "l: Iy YM MN. WIS, PLAYGROUND FAX NO, 16125465050 P. 2 0O i • 0a v 'Li .1 l \ 1\__S:..,,Ic ,, 1 Q / 1 Z; t7;21 / 4:11I 4 1 SI.? I).W Ay 1 h i' 1 411=.. .„ 7t/) / -= ., ii I rvi\ '.. i, - \ cg: 1 ...m.... 4. ,,,, t : c:z1 / il I i 0\N I D ' f ... 1 ! . - c-,,--7,; g ‘, • t\ � , a (c ! 1T_ a- , -- 1 \ I '---- I i 1 mil In 1 i 1 ii 1 : 7 1 ,t.. \:.. ,... iii- 1 I 1 ! 1ca' �f� 1 _ Nvitt , , rinuil 1 . imi z 1 I ' i 4 Iii • 1 13 U I Oh 1 ITI , , ____ _ , : 2� 11 /1 ovo / 0 JUN-11-97 VIED 2: 18 PM MN. WIS. PLAYGROUND FAX NO, 16125465050 P, 1 Ax Minnesotan • K7sconsin Playground, Inc, REVISED PROPOSAL • June 11, 1997 Mary Saarion Mounds View Parka&Rec. 2401 Highway 10 Mounds View,MN. 55112 Custom GameTime Powerscape 18,454,00 1-L'il Wum Head w/attachment parts 918.00 Less Cash w/Order discount -1,649.35 Tax 1,151.97 • Freight 1,125.38 Total $20,000.00 Signed: Accepted: —_-_ S The prices above are based on all items being ordered together and good through June 30, 1997. Prices include tax and freight to the site. Prices listed above DO NOT include installation,resilient surface, site prep, site restoration or bonding,unless otherwise noted. • Cash w/Order Discounts applied. Playgrund Equipment will take 4-6 weeks to manufacture. • • P.O. Box 27328 • Golden Valley, MN. 55427 OF CM ri 1/ I. S i' 492-erif 40- A •, i© a 17-21 // C Phone: (612)717-4000 1111, Fax: (612)784-3462 Ar S dress • Partners��Q City of Mounds View Community Development Director Department: Community Development Reports to: City Administrator Salary Range: $50,181.60- $62,727 DOQ Application Deadline: July 18, 1997 The City of Mounds View, Minnesota is currently seeking an enthusiastic individual to fill the position of Community Development Director. A suburb of the Twin Cities, Mounds View is located in the northwest corner of Ramsey County, is four square miles in size and has a population of 13,000. Position Summary • This position is responsible for the management and administration of the Community Development Department consisting of 5 full-time employees. Community Development programs include planning, development review, redevelopment, housing rehabilitation and inspection, building plan review and inspections and code enforcement. Education/Experience A four year degree in land-use planning,urban planning,public administration or closely related field required. Five years progressively responsible community development experience and preferably four years supervisory experience. Municipal experience preferred. Thorough knowledge of zoning laws and comprehensive plans including their formation and enforcement; knowledge of GIS; experience with HUD and other urban programs; ability to maintain effective working relationships with a wide variety of city personnel as well as the general public; and excellent oral and written communication skills. Application/Information: A City application and resume is required. For application materials or questions,please contact Mounds View job line at 717-4019, City of Mounds View, Personnel, 2401 Highway 10, Mounds View,MN 55112-1499. EOE/AA • 4p. -6 FRUITED WITH 2401 Highway 10• Mounds View, MN 55112-1499 to SOY INK TM recycled Paver Equal Opportunity Employer POSITION DESCRIPTION Position Title Community Development Director Department: Community Development Accountable To: Clerk-Administrator Status: Exempt PRIMARY OBJECTIVE OF POSITION To strengthen the overall health and vitality of the City of Mounds View through developing, managing and evaluating community development programs, including planning, development review, redevelopment, housing rehabilitation and inspection, building plan review and inspection,and code enforcement. SUPERVISION RECEIVED Works under the general direction of the Clerk-Administrator. SUPERVISION EXERCISED Exercises supervision over all community development staff. ESSENTIAL DUTIES AND RESPONSIBILITIES 411 Manages and directs the operations of the Community Development Department. Initiates, develops and administers community development programs and services pursuant to policy direction from City Council and the Clerk-Administrator, adopted plans, regulations and budgets. Provides professional planning and development advice and consultation to elected and appointed officials, developers and citizens; makes presentations to City Council, boards, commissions, civic groups and the general public. Department Operations Manages and supervises community development operations to achieve goals within available resources; plans and organizes workloads and staff assignments;trains, develops, motivates and evaluates assigned staff; reviews progress and directs changes as needed. • Assures that assigned areas of responsibility are performed within budget; monitors revenues and expenditures in assigned areas to assure sound fiscal control; prepares annual budget requests; assures effective and efficient use of budgeted funds,personnel, materials, facilities and time. • Determines work procedures,prepares work schedules, and expedites workflow; studies and standardizes procedures to improve efficiency and effectiveness of operations. • Issues written and oral instructions; assigns duties and examines work for thoroughness, accuracy, and conformance to policies and procedures. Conducts staff training sessions. , • Maintains harmony among workers and resolves grievances; assists subordinates in • performing duties; identifies training needs and addresses staff development issues; corrects errors and complaints. • Executes timely performance evaluations of community development employees. • Delegates work assignments to responsible employees as needed. Community Planning and Intergovernmental Coordination • Has thorough knowledge of the principles,practices and methods of city planning and planning administration. • Manages the development, maintenance, and adherence to the Mounds View • Comprehensive Plan to insure the future stability of the community. • Provides leadership and direction in the development of short and long range plans related to growth management, land use, housing,transportation,park,trails and open space systems,public facilities, solid waste or other related issues to meet the City's needs and the requirements of intergovernmental agreements or State legislation. Gathers, interprets, and prepares data for studies, reports and recommendations; coordinates department activities with other departments and agencies as needed. Recommends and implements strategies needed to accomplish City community development goals. • Coordinates and schedules comprehensive plan activities with the Metropolitan Council plan, state and county planning activities, and various special jurisdictions' planning activities. • • Identifies strategic opportunities for use of tax increment financing and other resources to attract and shape development in order to strengthen the City's economic base and overall community health; works in cooperation with the City's Economic Development Director to design and implement ways to capture these opportunities. • Supervises the evaluation of land use proposals for conformity to established plans and ordinances; evaluates developmental impacts as they relate to adopted plans of the city and makes recommendations. • Monitors inter-governmental and legislative decisions affecting department operations and follows through with appropriate action. • Serves on various boards, commissions,task forces and committees as assigned. Serves as City's representative to intergovernmental planning efforts and joint powers groups. Development Review • Supervises the development review process from submittal of rezoning, subdivision, conditional use permit and site plan applications,through analysis of project proposals, preparation of staff reports and recommendations,review of construction drawings and issuance of building permits, and building inspections. Interprets and applies City codes, and exercises judgement in applying requirements to cases which do not fit norms. • Deals with developers, design professionals,contractors, businesspeople, citizens, and property owners on an on-going basis. Handles controversial issues and situations related • to the review of development projects. Assumes responsibility for developing alternatives and solutions to complex and difficult issues and situations. • Insures the maintenance of accurate and complete records of departmental activities related to licenses,permits, development projects and special studies, and the production • of related maps and diagrams. • Interprets and applies development regulations; identifies gaps in ordinance provisions and recommends ways to address these gaps; prepares ordinance revisions for consideration by City Council. • Assures accurate collection of fees. • Has familiarity.with basic engineering and building construction principles and concepts. • Acts as the arbiter when code provisions are confusing or vague. Housing &Neighborhood Improvement • Supervises the evaluation of the City's housing stock and its neighborhoods, and the development and implementation of programs to address problems. Assembles resources and develops methods of financing to support such programs. • Assures the continuing implementation of the annual housing inspection program. Code Enforcement • Supervises the enforcement of zoning, housing, building, and nuisance codes including the receiving of complaints,field investigations,preparation of notification letters and court orders, and possible testimony in court hearings, in order to achieve code compliance. • Develops methods for dealing with chronic code violations and problem properties. PERIPHERAL DUTIES • • Attends professional development workshops and conferences to keep abreast of trends and developments in the field of city planning. • Assists in designs for parks, streetscapes, landscapes and other municipal projects. MINIMUM QUALIFICATIONS Education and Experience: (A) Education from an accredited four-year college or university with a degree in land-use planning, urban planning, public administration or a closely related field; (B) Preferably an minimum of five (5) years of progressively responsible municipal finance work; (C) Four(4) years of supervisory experience. NECESSARY KNOWLEDGE, SKILLS AND ABILITIES (A) Extensive knowledge of community development programs and process, and the typical operations of a community development department. Ability to use computers in accomplishing the work of the department. (B) Ability to supervise a complex set of department functions which involve several technical disciplines, and to manage a complicated work program so that demands are matched to resources and work assignments are completed in a thorough,complete manner within established time frames. Able to juggle numerous projects which often • have demanding requirements and tight time schedules. (C) Ability to think in a creative and strategic manner,to develop alternatives and specific program proposals designed to achieve effective results consistent with community goals. IP (D) Thorough knowledge of how to formulate, implement and apply comprehensive plans and special studies related to community development issues. (E) Thorough knowledge of how to develop, interpret and apply development regulations, and to conduct code enforcement activities. (F) Familiarity with the Community Development Block Grant program and other federal, and state housing programs. (G) Familiarity with engineering and building construction principles and concepts. (H) Familiarity with geographic information systems, and how to utilize them in the operation of a community development department. (I) Ability to analyze situations and information, formulate alternatives, and use sound judgement in drawing conclusions and making decisions. Ability to develop a course of action and maintain momentum to reach successful conclusions in a variety of program areas. (J) Ability to communicate orally and in writing with design professionals, contractors, developers, business people,property owners, citizens, elected and appointed officials, and the general public; ability to produce effective presentations and reports including research, synthesis of information,preparing text, graphs, charts and graphics. Ability to write clearly, concisely and legibly. (K) Ability to maintain effective working relationships with the Clerk-Administrator, other department heads and staff members, Council and Commission members, citizens, property owners, developers and others. • (L) Ability to follow verbal and written instructions. (M) Ability to handle stressful situations and effectively deal with difficult or angry people. SPECIAL REQUIREMENTS Valid Minnesota State Driver's License or ability to obtain one. TOOLS AND EQUIPMENT USED Skill in the operation of a personal computer, including the use of work processing and spreadsheet software; a motor vehicle; calculator; phone; and copy and fax machine. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. A majority of the work is performed in an office setting, with occasional visits to field sites. Sufficient mobility is necessary to navigate natural terrain and construction sites. Visual acuity sufficient to evaluate field conditions,plans and drawings is necessary, as is the ability to communicate orally in person and over the telephone. Specific vision abilities required by this • job include close vision, distance, vision, color vision,peripheral vision, depth perception, and the ability to adjust focus. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. While performing the duties of this job, the employee is required to sit, stand,walk, talk and • hear, use hands to finger,handle, feel or operate objects,tools, or controls, and to reach with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 lbs. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee usually works in an office setting, with occasional visits to field sites. When in the field,the employee is exposed to outside weather conditions, experiencing exposure to wet and/or humid conditions, fumes or airborne particles. Situations may occur where the employee is dealing with people who are angry, upset or belligerent. The noise level in the work environment is usually moderate. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check;job related tests may be required. The duties listed above are intended only as illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position: The job description does not constitute an employment agreement between the employer and employee and is.subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Approval: Supervisor Appointing Authority Effective Date: April 19, 1996 Revision History: 6/97 4/96 • - . INTER MEMO OF F ICE To: Chuck Whiting, City Clerk-Administrator From: Pamela Sheldon, Community Development Director Subject: Resignation from Mounds View Date: June 16; 1997 CONFIDENTIAL With this memo, I am submitting my resignation from the City of Mounds View, effective July 29, 1997 or whatever day during the week of July 28 that will qualify me for one year of service under PERA. I have thoroughly enjoyed working for the City of Mounds View. It has enabled me to work on several very interesting and challenging projects including the 35W Corridor Coalition, the O'Neil • Property and D.W. Jones PUDs, the Saturn Dealership expansion and the New Apostolic Church. It has given me the opportunity to participate in the University of Minnesota Design Course and to begin implementing the steps needed to create a Mounds View City Center and to build the ring road. This has been the first opportunity I have had in my career to participate in so many different projects which really have the potential for shaping the future of the community, and to deal with both community development and economic development issues in a creative way. I am very glad that I have had an opportunity to work with the members of the City Council and the Planning Commission, who give such time, attention and effort to this community. I have been impressed with their dedication and commitment. It has been a pleasure to work with them, and I appreciate all their help and guidance over the last year. I have also enjoyed being a part of your administration and of the City's management team. I appreciate the opportunity you gave me to work here, and the many conversations we have had about organizational issues. I wish that I could continue to be a part of the development of the organization. I have decided, however, for personal reasons, to return to Colorado. I am a finalist for the position of Planning Manager with the City of Westminister, CO and will be going to my final interview on Tuesday, June 24. Regardless of the outcome of the interview, I have made arrangements to move back to Colorado and have applied for several other positions. I felt it was important to notify you as soon as possible so you can begin the hiring process. I would strongly recommend that you hire a consultant in the interim to supervise the department and to assure that the critical projects now in process do not flounder. These would include the O'Neil and D.W. Jones properties, the Highway 10 design theme and the ring road. I would Chuck Whiting, City Clerk-Administrator . Page 2 • June 16, 1997 suggest someone such as Patrick Peters at SRF Consulting, since they have been so involved in Highway 10. Patrick has been a Planning Director in the past, and perhaps would be available on a part time basis to oversee these projects and to provide guidance to the staff. I have full confidence in Tim Ericson to handle most of the planning applications and code enforcement, and to deal with planning issues at the counter. He is a very steady, conscientious and capable person, but I feel it would be unfair to him to ask him to fill the entire gap. The workload is such during the summer that it would be very difficult for him to carry his normal load of planning projects and code enforcement, and also to carry the projects that I have been doing until the new director is selected. I would like to meet with you as soon as possible to begin the transition and to decide priorities for what needs to be done in the next six weeks. I plan to take 4-5 days off during the third or fourth week of July to pack. My sister will be coming from California to help me. I plan to be in the office on July 28 and 29. The moving van is coming on July 31. Once again, this last year has been a wonderful experience for me. I am very glad I had the opportunity to live in Minnesota, my father's home state, and to experience a very progressive approach to planning and community development. The many contacts I have had with the Community Development Directors in neighboring cities, the Forum on the First Ring suburbs, • the work on the 35W Corridor and the Highway 10 Corridor have been inspiring. I am so glad that the Mounds View Community Center is going forward, and that it will serve as an anchor for the"Heart of Mounds View" which is beginning to emerge. I look forward to returning to Mounds View to visit in the future, and to see the wonderful fruition of these endeavors. I would like an opportunity to tell my staff prior to this becoming general knowledge in the organization. I.would also like to notify the Planning Commission at their meeting on Wednesday, June 25 but understand that you may want to let the City Council know beforehand. Could you let me know how you want to handle this. Sincerely, pouuLt. Pamela Sheldon Community Development Director 410 J 97- /271a (1 RESOLUTION NO. 5123 CITY OF MOUNDS VIEW, RAMSEY COUNTY,MINNESOTA A RESOLUTION AUTHORIZING'1'k1J MAYOR AND CITY ADMINISTRATOR TO SIGN THE YOUTH INITIATIVE CONSTRUCTION GRANT AND THE DISBURSEMENT AGREEMENT("THE GRANT CONTRACT")WITH THE MINNESOTA DEPARTMENT OF CHILDREN, FAMILIES AND LEARNING, STATE OF MINNESOTA AS REPRESENTATIVE OF THE CITY OF MOUNDS VIEW WHEREAS, Duane McCarty has been duly elected Mayor of the City of Mounds View, and WHEREAS, Charles S. Whiting has been appointed Clerk Administrator for the City of Mounds View, and WHEREAS, the City of Mounds View has been awarded a Youth Initiative Grant by the Minnesota Department of Children, Families and Learning for construction as part of the City of Mounds View's community center project for youth activities, THEREFORE, the Mounds View City Council hereby authorizes the Mayor and Clerk Administrator to sign the Construction Grant and Disbursement Agreement for the youth • Initiative Grant as the representatives of the City of Mounds View. The motion for adoption of the foregoing resolution was made by Council member and was duly seconded by Council member , and upon vote being taken thereon, the following voted in favor thereof: the following voted against the same: whereupon said resolution was declared duly passed and adopted. Attest: Charles S. Whiting, Clerk Duane McCarty, Mayor