HomeMy WebLinkAboutAgenda Packets - 1997/07/28 • "MOUNDS: •.]!i•
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The City Council is provided background information for agenda items in advance by staff and appointed
commissions,committees and boards. Decisions are based on this information,as well as City policy and practices,
input from constituents and a Councilmember's personal judgement. Ifyou have comments,questions or information
regarding an item on the agenda,please step forward to be recognized by the Mayor during the "Residents Requests
and Comments From the Floor"item on the agenda. Please state your name and address for the record All
comments are appreciated A copy of all printed materials relating to the agenda item is available for public
inspection at the Recording Secretary's Table.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
• 3. ROLL CALL
McCarty
Stigney Koopmeiners Trude Quick
4. Agenda Additions
Item 1:
Item 2:
Item 3:
5. APPROVAL OF MINUTES:
July 14, 1997 - City Council Meeting
COUNCIL ACTION: A T D
Comments:
• 6. ACCEPTANCE OF ADVISORY COMMISSION MINUTES:
Economic Develoment Commission Meeting Minutes -May 22, 1997
7. SPECIAL ORDER OF BUSINESS:
Proclamation-Proclaiming July 28, 1997 Alice and Harry Johnson Day(Celebrating 75th
Wedding Anniversary)
8. CONSENT AGENDA
A. Approve Just and Correct Claims Against City Funds.
B. Adopt Resolution No. 5146 Approving a Step Adjustments for Pamela Sheldon,
Community Development Director. Staff Report No. 97-2165C
C. Set a Public Hearing for Monday, August 11,,1997 at 7:05 p.m., to consider the
transfer of the off-sale intoxicating liquor license for Murzyn Liquors, 2840
Highway 10 to Chou Vang. Staff Report No. 97-2166C
D. Set a Public Hearing for 7:10 PM on Monday, August 11, 1997 to Consider
Ordinance No. 602, An Ordinance Related to Wetland Zoning Regulations and
Amending Title 1000, Chapter 1010, Sections 1010.07, and 1010.09 of the
Mounds View Municipal Code.
E. Set a Public Hearing for 7:15 PM on Monday, August 11, 1997 to Consider
Resolution No. 5145, A Resolution Approving a Conditional Use Permit for .
Children's Home Society at 5394 Edgewood Drive;Planning Case No. 499-97
F. LICENSES FOR APPROVAL:
General (Commercial) -Expires June 30. 1998
Fred Lutz Co. -New
Johnson Window Service-New
MVAC -Expires June 30, 1998
Allied Fireside DBA, Fireside Corner, Twin City Fireplace-Renewal
I-iinding Heating-Renewal
Classic Air and Appliance-New
St. Marie Sheet Metal Inc. -Renewal
Demolition-Expires June 30. 1998
Drobnick's Coast Clean Up -New
Sewer and Water-Expires June 30. 1998
NOVA Frost, Inc. -New
Sign-Expires June 30. 1998
Arrow Sign and Awning, Inc. -New
9. RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR
Citizens'comments are encouraged to allow individual citizens to address the Council,as a whole,on a
matter of interest or concern to the citizens. The preservation of the Citizens'Comments item on the agenda
is important in order to encourage and maintain this information flow. To preserve and protect this
valuable communications link a speaker is limited to three(3)minutes.
CITIZENS: BEFORE SPEAKING PLEASE GIVE YOUR FULL
NAME AND ADDRESS FOR THE MINUTES
10. PUBLIC HEARINGS:
None.
11 . COUNCIL BUSINESS:
A. Consideration of Resolution No. 5144 A Resolution Approving a Development
Review for Silver Lake Commons, 2625-2665 Highway 10;Planning Case No.
487-97. Staff Report No. 97-2167 (Presented by:Pam Sheldon/Jim Ericson,
Community Development)
COUNCIL ACTION: A T D
Comments:
• B. Consider Employment Agreement with the golf course superintendent for the
operation of the golf course. Staff Report No. 97-2168C (Presented by:Bruce
Kessel, Finance Director)
COUNCIL ACTION: A T D
Comments: —
C. Receive the audited financial statements as of and for the year ended December 31,
1996. Staff Report No. 97-2169C (Presented by:Bruce Kessel, Finance
Director)
COUNCIL ACTION: A T D
Comments:
D. Review of golf course mediation(legal issues, close session). (Presented by:Bob
Long, City Attorney)
COUNCIL ACTION: A T D
• Comments:
12. REPORTS:
1. Report of Councilme:nbers:
I
Trude:
Koopmeiners:
Stigney:
Quick:
2. Report of Mayor McCarty:
3. Report of Clerk Administrator:
4. Report of Staff:
5. Report of Attorney:
•
NEXT COUNCIL WORK SESSION: AUGUST 4, 1997 6:00 PM
NEXT COUNCIL MEETING: AUGUST 11, 1997 7:00 PM
ADJOURNMENT:
•
• MEMO
To: Honorable Mayor and City Council
From: Chuck Whiting, City Administrator
Re: July 28, 1997 City Council Meeting
Date: July 25, 1997
Items on the agenda Monday are explained in the memos provided by staff. Council will note that
under Council Business,Item D, we will likely need to go into executive session to discussion the
golf cqurse mediation situation. Bob Long will take us through that item.
I want to address a few issues taking place that are not on the agenda, but that the Council should
be made aware of. First, I have talked with each of you about the apparent interest in development
on the north side of a new Highway 10 intersection. Cathy and I met with the University of Minnesota
Design Center team again and asked them to evaluate possibilities in this area for future Council and
community consideration. I expect to hear from them in the next couple of weeks.
Second,the personnel consultant hired several weeks ago has completed his assessment of our work
• place and the concerns expressed by employees. In general, while stating Mounds View is a good
place to work, many concerns regarding communications and direction were aired. A
recommendation was made to provide leadership training for management personnel as a next step.
I will be in contact with the consultant next week as to the specifics of this recommendation, and
would like to discuss this more with the Council at our August 4 workshop.
Third, Bruce has been able to generate some year to date budget figures and reports on initial
department budgets for 1998. He will be bringing to the Council meeting Monday evening these
reports and information for the Council to digest during the week in anticipation of initial budget
discussions at the August 4 work shop. I will be looking for the Council to review the reports as
initial with the first purpose being to understand our 1998 budget situation, and second to proceed
on addressing interests the Council will have in levy amounts, service levels and expenditure amounts.
In addition, I will ask the Council to set at least one additional work session meeting for August 21
to work on the budget in preparation for the September preliminary levy.
Fourth, Senator Novak has set up a meeting with legislators for Tuesday morning with mayors and
administrators invited from the effected communities. We will see how it goes. I have received only
a couple of letters from residents regarding the airport plan and have forwarded them to the MAC.
Next, another matter we will need to discuss at the August 4 work shop is the likely reality that VB
Digs will not be a participant in the community center project. They have not come forward with any
resolution to their financing impasse. This means we will have to consider other options such as
• building a gym and teen center without them, finding someone else to consider though attempts at
that so far have produced little, taking a greater role in assisting VB Digs with financing, or finding
some other development which may be able to assist in that new increment district. This final option
may have some possibilities as a result of the interest in the intersection area, but I need to know more •
to speak knowingly on them matter.
Last, I am trying to arrange a meeting to evaluate options on the Mermaid/hotel project.
It has all made for a busy week. Have a good weekend and see you Monday.
3.
•
•
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Page 1
July 14, 1997
Mounds View City Council UNAPPROVED
1
2
3
4
5
6
7
8 PROCEEDINGS OF THE CITY COUNCIL
9 CITY OF MOUNDS VIEW
10 RAMSEY COUNTY,MINNESOTA
11
12 Regular Meeting
13 July 14, 1997
14 Mounds View City Hall
15 2401 Hwy. 10,Mounds View,MN 55112
16 **********************************************************************************
17
18 CALL TO ORDER
19
• 20 The Mounds View City Council was called to order by Mayor McCarty at 7:00 p.m.on July 14, 1997.
21
22 PLEDGE OF ALLEGIANCE
23
24 ROLL CALL
25
26 MEMBERS PRESENT: Mayor McCarty,Council members Trude,
277 Quick,Koopmeiners and Stigney
29 ALSO PRESENT: Chuck Whiting,Clerk Administrator
30 Pam Sheldon,Community Development Director
31 Cathy Bennett,Director of Economic Development
32 Michael Ulrich,Director of Public Works
33 Bob Long,City Attorney
34
35 ADDITIONS TO THE AGENDA:
36
37 It was noted that there would be one addition to the Agenda,under Council Business, 11 (A.)(1.)Approving
38 bids for seal coating for this summer.
39
40 APPROVAL OF MINUTES:
41
42 June 23,1997-City Council Meeting:
43
44 Ms.Trude noted two corrections to the minutes of the June 23, 1997 Council meeting. Page 3,Line 3 should
• 45 be changed to read"Acting Mayor Koopmeiners noted that this is the period of time. . . ." She also noted
46 that a vote was not recorded on page 11,,after line 21. The vote should read"4 ayes,0 nays,Motion Carried".
47
T y
Page 2 •
July 14, 1997 UNAppri OVED
Mounds View City Council
1 MOTION/SECOND: Trude/Koopmeiners to approve the minutes of the June 23, 1997 City Council meeting
2 AS AMENDED.
3
4 VOTE: 4 ayes 0 nays 1 Abstain(McCarty) Motion Carried
5
6 ACCEPTANCE OF ADVISORY COMMISSION MINUTES:
7
8 There were no Advisory Commission Minutes for consideration at this meeting.
9
10 SPECIAL ORDER OF BUSINESS:
11
12 There was no Special Order of Business.
13
14 CONSENT AGENDA:
15
16 Mr.Whiting presented the Consent Agenda as follows:
17
18 A. Approve Just and Correct Claims Against City Funds.
19 •20 B. Approval of Step Adjustments.
21
22 C. Approval of Recording Secretary Service Agreement.
23
24 D. Approval of Declaring Surplus Computers and Printers.
25
26 E. LICENSES FOR APPROVAL:
27
28 Mr.Whiting briefly mentioned the different categories for which licenses and license renewals were being
29 requested.
30
31 Mayor McCarty,in reference to Item D of the Consent Agenda,noted that it has been the City's policy in the
32 past to have the equipment go to auction. He wondered if there would be a problem if the city chose to donate
33 the public property if it were no longer usable.
34
35 Attorney Long stated he believes technically the city needs to give notice that the property is available. The city
36 does not need to have a"public auction"but the city needs to determine that there is no resale value. It was
37 felt that perhaps this item should be pulled from the Consent Agenda for further information.
38
39 Council member Trude noted that Items 8(B)and(C)do not have a resolution,therefore she felt they should
40 be pulled and acted on separately.
41
42 MOTION/SECOND: Trude/Koopmeiners to approve the step adjustment for the Finance Director,the
43 Administration/Finance Department Secretary and the Receptionist.
44
45 VOTE: 5 ayes 0 nays Motion Carried
411
46
47 MOTION/SECOND: Trude/Koopmeiners to authorize the Clerk Administrator and the Mayor to enter into a
48 Recording Secretary Service Agreement as proposed.
• Page UNAPPROVED
July 14, 1997
Mounds View City Council
1 VOTE: 5 ayes 0 nays Motion Carried
2
3 MOTION/SECOND: Trude/Stigney to Table this item until staff determines whether they have followed the
4 policy procedures.
5
6 VOTE: 5 ayes 0 nays Motion Carried
7
8 Ms. Sheldon asked that Item 8(F)be removed for discussion.
9
10 MOTION/SECOND: Trude/Quick to approve the Consent Agenda,except for Item(F).
11
12 VOTE: 5 ayes 0 nays Motion Carried
13
14 Discussion of Item 8(F): Ms.Sheldon explained that originally staff was recommending denial of the license
15 for Asphalt Driveway Co.,however representatives of the company were present and wished to discuss the
16 situation with the Council prior to them making a decision. Ms.Sheldon provided the Council with a brief
17 summary of the situation noting that staff is particularly concerned with the fact that the contractor does not
18 have a license and that driveways are being installed without one.
19
20 Steve Harron,2458 Sheldon Street,General Manager with Asphalt Driveway Co., explained that they are
21 presently licensed in 37 communities in the Twin Cities area and install over 2,000 driveways each year.
22 Their company posts a sign on the properties of all of their jobs and they did not intend to hide anything. He
23 stated their company is at fault and they will do whatever is necessary to correct anything that is wrong with the
24 driveways that were installed in the past few years without a permit. He noted that permits are not required for
25 driveways in all communities and he believes this is how the mistake occurred.
26
27 MOTION/SECOND: Trude/Stigney to approve the License for Asphalt Driveway Co.,on the condition that
28 they are willing to correct any problems(code violations)with the driveways that have been put in since 1995
29 and take care of any fines for failing to obtain permits.
30
31 VOTE: 5 ayes 0 nays Motion Carried
32
33 RESIDENTS REOUESTS AND COMMENTS FROM THE FLOOR:
34
35 Lawrence Syverud,5059 Rainbow Lane,stated it is his understanding that the city requires an Orsat test on
36 newly installed furnaces. He has been trying for two years to get the Building Inspector to do this. A test was
37 supposed to have been done on April 29, 1997 by Anderson Heating&Air Conditioning,however he does not
38 understand how this test could have been properly completed as the person who came out did not have any of
39 the necessary equipment with him. Anderson Heating&Air Conditioning charged him for a permit as a part
40 of the overall cost,however he does not believe one was ever obtained. Mr. Syverud explained that it is the
41 responsibility of the Building Inspector to see that this test is completed.
42
43 Council member Koopmeiners stated he contacted Elroy Burdahl at the Department of Administration for the
44 State Building Code who suggested that the manufacturer of the furnace company be contacted and ask that a
• 45 representative come out and perform an Appliance Performance Test on the furnace.
46
Page 4 UNAPPROVED
July 14, 1997
Mounds View City Council
1 A discussion followed. Ms. Sheldon explained that the Orsat test is a requirement,however it has not been
2 past practice to have an inspector present while the test is being done;the city relies on the company's
3 reputability to conduct this test. The Council will need to determine how they want to handle this in the future.
4
5 Mayor McCarty stated he believes the city has the responsibility to see that the job is done adequately. He
6 stated he feels we must enforce the city code.
7
8 MOTION/SECOND: McCarty/Quick to direct staff to find someone capable of performing the test, ordering
9 it done,paying for the test and then assessing the cost to the contractor at first opportunity.
10
11 MOTION/SECOND: Koopmeiners/Trude to table this until more research can be done.
12
13 VOTE: 3 ayes 2 nays(McCarty/Quick) Motion Carried
14
15 Council member Trude suggested that staff determine what the cost would be for this type of test. She
16 believes that contacting a manufacturer's representative would be wise. Ms. Sheldon stated she would check
17 with the Building Inspector to see if he can provide a list of the companies that are doing this testing procedure
18 and will report back at the next meeting.
19
20 Mr.Stigney stated he would like to know the current method of testing in other communities. He asked Ms.
21 Sheldon to check to see if a CO2 test was completed at the time of installation.
22
23 Paul Johnson,5259 Greenfield Avenue,stated at one time the city was proposing to put in a cul-de-sac at
24 County Road H-2 and Greenfield At that time,residents did not want it,however,now with the change in
25 traffic,they would be open to the idea and he wondered if it was still a possibility.
26
27 Mayor McCarty stated he would have staff review it to see if there is potential for a cul-de-sac in that area and
28 will keep them informed
29
30 Janice Johnson,5259 Greenfield Avenue,asked if Mounds View intends to do anything about the sewer
31 system. They have had numerous problems over the years with sewer in their basement and she believes it is a
32 problem with the city sewer system. Mr.Ulrich explained that he is aware of one problem several years ago
33 caused by sticks which were dropped through the manhole,where the city responded accordingly. He
34 explained that the city attempts to provide maintenance to the entire sewer system once every four years. He
35 noted that the city has done some research of the system on Greenfield Avenue with regard to the elevation of
36 the sanitary sewer and the outlet of the residential lateral,however they have not provided any type of televising
37 or inspection of this property owner's service so he does not have an explanation as to why this has been a
38 problem. Often times,a problem is found in the residential service. He reminded homeowners that if they
39 clean their residential service,they are requested to notify the Public Works Department.
40
41 Sherry Gunn,8120 Red Oak Court,on behalf of the Science Math Academy for girls that was held at Pinewood
42 School,presented a letter from the teachers to the city thanking them for all their help in instrumenting the
43 projects. She also provided the Council with a copy of the report of the Rice Creek observation which they put
44 together.
45 •46 PUBLIC HEARINGS:
47
48 There were no Public Hearings scheduled for this meeting.
' July141997 UNA
PPROVED
Mounds View City Council
1
2 COUNCIL BUSINESS:
3
4 A. Consideration of Resolution No.5142,Authorizing a Feasibility Study for the Reconstruction of
5 Spring Lake Road and County Road L
6
7 Mr.Ulrich provided a brief history of the project. He explained that the city did receive a petition signed by a
8 number of people stating that they do not want the road any wider than it currently is and only wish to have it
9 re-surfaced. He informed them that he could not make that recommendation to the Council.
10 He noted that the City has received a proposal from SEH for a feasibility study which would answer a number
11 of questions, put together a mock assessment roll and explain why certain design standards would be
12 recommend. This would be presented at the next informational meeting with the residents on August 19, 1997.
13
14
15 Mayor McCarty stated his concern is that everyone affected be notified of the proposed improvements.
16
17 Council member Trude suggested that an information summary be put together and delivered to the homes.
18 She feels it is very important to have open communication between the residents and the city staff.
19
• 20 Barb Haake,3024 County Road I,asked how a road is turned back from Ramsey County,is it requested by the
21 city? Mr.Ulrich provided an explanation of the process,noting that the turn back roads are rated to determine
22 the amount of reconstruction funds they must provide the city with in order to bring it up to standards. The
23 County's other option is to reconstruct the road prior to turning it back to the city.
24
25 Ms.Haake stated the residents were told that MSA funds would likely be available to help reduce some of the
26 costs. Mr.Ulrich explained how the MSA funds work,noting that these funds pay for the actual project,but
27 that the assessments that come in for the next ten years may then be used to fund other projects in the city to
28 provide cash flow and also maintenance needs on the streets to lessen the burden for remaining road
29 construction.
30
31 Ms.Haake noted that she,along with some other residents,own six inches of property under the actual road
32 and there is not right-of-way at all on a portion of County Road I. In regard to drainage,she stated that those
33 in the Watershed District will be closely watching the drainage of Spring Lake Road,as they would like to see
34 some areas in which the water could be held and purified before it goes into Spring Lake.
35
36 Charles Young,3032 County Road I, stated he owns two lots and when the sewer was put it,the city stopped
37 the line between the two of them. He has been told that he gets water and sewer from Fridley on Lot 56,so he
38 wondered why Mounds View would run the water line over the lot that Fridley services. Mr.Ulrich explained
39 that properties on Pleasant view between County Road I and Bronson are served by the City of Fridley,
40 including Mr. Young's lot#56. However,his home is served by Lot 55,where sewer service is provided by
41 Mounds View(he does not have city water).
42
43 Mr. Young also explained that he got taxed for half of a 66 foot roadway on County Road I. He has a
44 blueprint showing this,and he is wondering why the road is going to be widened if this is the case. Mr.
.45 Ulrich admitted that there are some extreme right-of-way problems in the area. The County has a 66 foot right-
46 of-way,but the road is only 24 feet wide. The road does at least border the resident's property,and possible
47 infringes on it. Mayor McCarty stated the city would take Mr.Young's concerns into consideration and will
48 take appropriate action.
1 �
Page 6 uNAppRovEUNAPPRgVrO.
July 14, 1997
Mounds View City Council
1 Pete Hawkins,3008 County Road I,stated he is concerned about the traffic volume and the semi-truck traffic
2 on County Road I. He feels if this road is being turned back to the city,it should become a city road,not a
3 major highway. Additionally,the property marker on his property is not indicative of the corner of his
4 property. The real boundary is out in County Road I under the pavement. Mayor McCarty stated the
5 property lines will all be established as a part of the project.
6
7 Mr.Ulrich explained that the city cannot restrict trucks from using the road as it is a MSA road and vehicles of
8 heavy volume pay the most sales and gas tax,thereby providing a good portion of the funds.
9 One solution may be to call the trucking companies and ask them to have their truckers use the major highway
10 system instead of using the residential streets.
11
12 MOTION/SECOND: Quick/Koopmeiners to approve Resolution No.5142,Authorizing a Feasibility Study
13 for the Reconstruction of Spring Lake Road and County Road I.
14
15 VOTE: 5 ayes 0 nays Motion Carried
16
17 A)(1) Approving the Bids for Sealcoating.
18
19 Mr.Ulrich explained that the city had a bid opening for the 1997 sealcoat project. There were two bidders
20 who submitted bids;one(Bituminous Roadways,Inc.)who was disqualified as he did not meet the bid 110
21 specifications. The next qualified bidder was Allied Blacktop in the amount of$82,970.60.
22
23 MOTION/SECOND: Quick/Koopmeiners to award the sealcoat bid to Allied Blacktop in the amount of
24 $82,970.60.
25
26 Mr.Ulrich asked if the Council could authorize the Director of Public Works to sign change orders up to 15%
27 of the project bid.
28
29 Council members Quick and Koopmeiners accepted this amendment as a part of the original motion.
30
31 VOTE: 5 ayes 0 nays Motion Carried
32
33 B. Consideration of Resolution No.5143,A resolution Authorizing the filing of an application for a
34 local Planning Assistance Grant from Metropolitan Council.
35
36 Ms. Sheldon explained that staff has prepared a grant application to go to the Metropolitan Council for money
37 that would assist the city in updating its Comprehensive Plan,which is required by State Law to be completed
38 by November of 1998. The city is asking for the maximum amount of$20,000 which would go along with a
39 city investment of$73,000.
40
41 Mayor McCarty noted a minor correction to Resolution No.5143. The first paragraph should be changed to
42 read"WHEREAS,the City of Mounds View initiated its current Comprehensive Plan in 1977. . ."
43
44 MOTION/SECOND: Trude/Quick to approve Resolution No.5143,A Resolution Authorizing the filing of an
45 application for a local Planning Assistance Grant from Metropolitan Council. •
46
47 VOTE: 5 ayes 0 nays Motion Carried
48
UNAPPROVED
• Page 7
July 14, 1997
Mounds View City Council
1 C. Authorizing to Hire SRF Consulting to Provide Professional Services.
2
3 MOTION/SECOND: Trude/Stigney to Authorize the Hiring of SRF Consulting to Provide Professional
4 Services.
5
6 VOTE: 5 ayes 0 nays Motion Carried
7
8 D. Receive the audited financial statements for the City of Mounds View as of and for the year ended
9 December 31,1996.
10
11 Mr.Whiting asked that this item be postponed to allow time to prepare information for presentation to the City
12 Council.
13
14 E. Recognition of Expiration of Exclusive Negotiation Agreement between the City of Mounds View,
15 Mounds View Economic Development Authority and V.B.Digs,LLC.
16
17 MOTION/SECOND: Quick/Koopmeiners to Recognize the Expiration of Exclusive Negotiations Agreement
18 between the City of Mounds View,the Mounds View Economic Development Authority and V.B.Digs,LLC.
19
20 VOTE: 5 ayes ' 0 nays Motion Carried
21
22 F. Golf Course Legal Update.
23
24 Attorney Bob Long provided a brief update on the legal issue that is taking place regarding some construction
25 problems that have taken place at the golf course. He explained that his office has been working with John
26 Hammerschmidt in obtaining documents on this issue. A mediation has been setup for August 1, 1997. He
27 stated he is hoping for some opportunities for some settlement discussion on August 1st. He will provide
28 additional details at the July 28th Council meeting.
29
30 Report of Council members:
31
32 Trude; Council member Trude thanked the volunteers of the Festival in the Park for their participation.
33 She noted that the Public Hearing regarding the expansion of the Anoka County Airport will be held at Blaine
34 City Hall. She asked that any personal comments be submitted to city hall for the file. An environmental
35 statement will be prepared and comments must be in to the city by July 25th. She noted that this is a very
36 critical phase for public input
37
38 Stigney: Council member Stigney noted as a member of the Charter Commission,he is aware that the
39 charter states that they are to receive quarterly reports from staff. He has not received any and wondered as to
40 the status. Mayor McCarty stated his is aware of this and that staff will be doing so.
41
42 Quick: No report.
43
44 Koopmeiners: No report
45
i46 Report of Mayor McCarty: Mayor McCarty noted that he received an Award from the Director of the Steel
47 Dnrmmerettes to the City of Mounds View. He read this award. He also took this opportunity to recognize
r� APPROVED t
Page 8 •
July 14, 1997
Mounds View City Council
1 the Festival Committee Volunteers and thanked them and all who were involved in making the event
2 successful.
3
4 Report of Clerk Administrator. No report
5
6 Report of Staff: No report
7
8 Report of Attorney: No report.
9
10 MOTION/SECOND: Koopmeiners/Quick to adjourn the July 14, 1997 Council Meeting at 9:10 p.m.
11
12 VOTE: 5 ayes 0 nays Motion Carried
13
14 Respectfully submitted,
15
J10020)a_ daiaietilts
17 Tamara D. Saetke
18 Recording Secretary
19 •
20
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i
t
Pl
July 14age, 1997
• Mounds View City Council uNAPPR ovED
1
2
3
4
5
6
7
8 PROCEEDINGS OF THE CITY COUNCIL
9 CITY OF MOUNDS VIEW
10 RAMSEY COUNTY,MINNESOTA
11
12 Regular Meeting
13 July 14, 1997
14 Mounds View City Hall
15 2401 Hwy. 10,Mounds View,MN 55112
16 **********************************************************************************
17
18 CALL TO ORDER
19
fb20 The Mounds View City Council was called to order by Mayor McCarty at 7:00 p.m.on July 14, 1997.
21
22 PLEDGE OF ALLEGIANCE
23
24 ROLL CALL
25
26 MEMBERS PRESENT: Mayor McCarty,Council members Trude,
27 Quick,Koopmeiners and Stigney
28
29 ALSO PRESENT: Chuck Whiting,Clerk Administrator
30 Pam Sheldon,Community Development Director
31 Cathy Bennett,Director of Economic Development
32 Michael Ulrich,Director of Public Works
33 Bob Long,City Attorney
34
35 ADDITIONS TO THE AGENDA:
36
37 It was noted that there would be one addition to the Agenda,under Council Business, 11 (A.)(1.)Approving
38 bids for seal coating for this summer.
39
40 APPROVAL OF MINUTES:
41
42 June 23,1997-City Council Meeting:
43
44 Ms.Trude noted two corrections to the minutes of the June 23, 1997 Council meeting. Page 3,Line 3 should
45 be changed to read"Acting Mayor Koopmeiners noted that this is the period of time. . . ." She also noted
46 that a vote was not recorded on page 11,,after line 21. The vote should read"4 ayes,0 nays,Motion Carried".
47
$
Page UNAPPROVED i
July 14, 1997
Mounds View City Council
1 MOTION/SECOND:::Trude/Koopmeiners to approve the minutes of the June 23, 1997 City Council meeting
2 AS AMENDED.
3
4 VOTE: 4 ayes 0 nays 1 Abstain(McCarty) Motion Carried
5
6 ACCEPTANCE OF ADVISORY COMMISSION MINUTES:
7
8 There were no Advisory Commission Minutes for consideration at this meeting.
9
10 SPECIAL ORDER OF BUSINESS:
11
12 There was no Special Order of Business.
13
14 CONSENT AGENDA;
15
16 Mr.Whiting presented the Consent Agenda as follows:
17
18 A. Approve Just and Correct Claims Against City Funds.
19 •20 B. Approval of Step Adjustments.
21
22 C. Approval of Recording Secretary Service Agreement.
23
24 D. Approval of Declaring Surplus Computers and Printers.
25
26 E. LICENSES FOR APPROVAL:
27
28 Mr.Whiting briefly mentioned the different categories for which licenses and license renewals were being
29 requested.
30
31 Mayor McCarty,in reference to Item D of the Consent Agenda,noted that it has been the City's policy in the
32 past to have the equipment go to auction. He wondered if there would be a problem if the city chose to donate
33 the public property if it were no longer usable.
34
35 Attorney Long stated he believes technically the city needs to give notice that the property is available. The city
36 does not need to have a"public auction"but the city needs to determine that there is no resale value. It was
37 felt that perhaps this item should be pulled from the Consent Agenda for further information.
38
39 Council member Trude noted that Items 8(B)and(C)do not have a resolution,therefore she felt they should
40 be pulled and acted on separately.
41
42 MOTION/SECOND: Trude/Koopmeiners to approve the step adjustment for the Finance Director,the
43 Administration/Finance Department Secretary and the Receptionist.
44
45 VOTE: 5 ayes 0 nays Motion Carried
46 •
47 MOTION/SECOND: Trude/Koopmeiners to authorize the Clerk Administrator and the Mayor to enter into a
48 Recording Secretary Service Agreement as proposed.
• Page UN .APPRQVED
July 14, 1997
Mounds View City Council
1 VOTE: 5 ayes 0 nays Motion Carried
2
3 MOTION/SECOND: Trude/Stigney to Table this item until staff determines whether they have followed the
4 policy procedures.
5
6 VOTE: 5 ayes 0 nays Motion Carried
7
8 Ms. Sheldon asked that Item 8(F)be removed for discussion.
9
10 MOTION/SECOND: Trude/Quick to approve the Consent Agenda,except for Item(F).
11
12 VOTE: 5 ayes 0 nays Motion Carried
13
14 Discussion of Item 8(F): Ms. Sheldon explained that originally staff was recommending denial of the license
15 for Asphalt Driveway Co.,however representatives of the company were present and wished to discuss the
16 situation with the Council prior to them making a decision. Ms. Sheldon provided the Council with a brief
17 summary of the situation noting that staff is particularly concerned with the fact that the contractor does not
18 have a license and that driveways are being installed without one.
19
•
20 Steve Hanon,2458 Sheldon Street,General Manager with Asphalt Driveway Co., explained that they are
21 presently licensed in 37 communities in the Twin Cities area and install over 2,000 driveways each year.
22 Their company posts a sign on the properties of all of their jobs and they did not intend to hide anything. He
23 stated their company is at fault and they will do whatever is necessary to correct anything that is wrong with the
24 driveways that were installed in the past few years without a permit. He noted that permits are not required for
25 driveways in all communities and he believes this is how the mistake occurred.
26
27 MOTION/SECOND: Trude/Stigney to approve the License for Asphalt Driveway Co.,on the condition that
28 they are willing to correct any problems(code violations)with the driveways that have been put in since 1995
29 and take care of any fines for failing to obtain permits.
30
31 VOTE: 5 ayes 0 nays Motion Carried
32
33 RESIDENTS REOUESTS AND COMMENTS FROM THE FLOOR:
34
35 Lawrence Syverud,5059 Rainbow Lane,stated it is his understanding that the city requires an Orsat test on
36 newly installed furnaces. He has been trying for two years to get the Building Inspector to do this. A test was
37 supposed to have been done on April 29, 1997 by Anderson Heating&Air Conditioning,however he does not
38 understand how this test could have been properly completed as the person who came out did not have any of
39 the necessary equipment with him. Anderson Heating&Air Conditioning charged him for a permit as a part
40 of the overall cost,however he does not believe one was ever obtained. Mr. Syverud explained that it is the
41 responsibility of the Building Inspector to see that this test is completed.
42
43 Council member Koopmeiners stated he contacted Elroy Burdahl at the Department of Administration for the
44 State Building Code who suggested that the manufacturer of the furnace company be contacted and ask that a
45 representative come out and perform an Appliance Performance Test on the furnace.
46
Page 4 UNAPPROVEEJS July 14, 1997
Mounds View City Council
1 A discussion followed. Ms. Sheldon explained that the Orsat test is a requirement,however it has not been
2 past practice to have an inspector present while the test is being done;the city relies on the company's
3 reputability to conduct this test. The Council will need to determine how they want to handle this in the future.
4
5 Mayor McCarty stated he believes the city has the responsibility to see that the job is done adequately. He
6 stated he feels we must enforce the city code.
7
8 MOTION/SECOND: McCarty/Quick to direct staff to find someone capable of performing the test, ordering
9 it done,paying for the test and then assessing the cost to the contractor at first opportunity.
10
11 MOTION/SECOND: Koopmeiners/Trude to table this until more research can be done.
12
13 VOTE: 3 ayes 2 nays(McCarty/Quick) Motion Carried
14
15 Council member Trude suggested that staff determine what the cost would be for this type of test. She
16 believes that contacting a manufacturer's representative would be wise. Ms.Sheldon stated she would check
17 with the Building Inspector to see if he can provide a list of the companies that are doing this testing procedure
18 and will report back at the next meeting.
19
•20 Mr. Stigney stated he would like to know the current method of testing in other communities. He asked Ms.
21 Sheldon to check to see if a CO2 test was completed at the time of installation.
22
23 Paul Johnson,5259 Greenfield Avenue,stated at one time the city was proposing to put in a cul-de-sac at
24 County Road H-2 and Greenfield. At that timq,residents did not want it,however,now with the change in
25 traffic,they would be open to the idea and he wondered if it was still a possibility.
26
27 Mayor McCarty stated he would have staff review it to see if there is potential for a cul-de-sac in that area and
28 will keep them informed
29
30 Janice Johnson,5259 Greenfield Avenue,asked if Mounds View intends to do anything about the sewer
31 system. They have had numerous problems over the years with sewer in their basement and she believes it is a
32 problem with the city sewer system. Mr.Ulrich explained that he is aware of one problem several years ago
33 caused by sticks which were dropped through the manhole,where the city responded accordingly. He
34 explained that the city attempts to provide maintenance to the entire sewer system once every four years. He
35 noted that the city has done some research of the system on Greenfield Avenue with regard to the elevation of
36 the sanitary sewer and the outlet of the residential lateral,however they have not provided any type of televising
37 or inspection of this property owner's service so he does not have an explanation as to why this has been a
38 problem. Often times,a problem is found in the residential service. He reminded homeowners that if they
39 clean their residential service,they are requested to notify the Public Works Department.
40
41 Sherry Gunn,8120 Red Oak Court,on behalf of the Science Math Academy for girls that was held at Pinewood
42 School,presented a letter from the teachers to the city thanking them for all their help in instrumenting the
43 projects. She also provided the Council with a copy of the report of the Rice Creek observation which they put
44 together.
45
46 PUBLIC HEARINGS:
47
48 There were no Public Hearings scheduled for this meeting.
411 Page S
LiN ,
July 14, 1997 , A, PROVED
Mounds View City Council
1
2 COUNCIL BUSINESS:
3
4 A. Consideration of Resolution No.5142,Authorizing a Feasibility Study for the Reconstruction of
5 Spring Lake Road and County Road L
6
7 Mr.Ulrich provided a brief history of the project. He explained that the city did receive a petition signed by a
8 number of people stating that they do not want the road any wider than it currently is and only wish to have it
9 re-surfaced. He informed them that he could not make that recommendation to the Council.
10 He noted that the City has received a proposal from SEH for a feasibility study which would answer a number
11 of questions, put together a mock assessment roll and explain why certain design standards would be
12 recommend. This would be presented at the next informational meeting with the residents on August 19, 1997.
13
14
15 Mayor McCarty stated his concern is that everyone affected be notified of the proposed improvements.
16
17 Council member Trude suggested that an information summary be put together and delivered to the homes.
18 She feels it is very important to have open communication between the residents and the city staff.
19
5 20 Barb Haake,3024 County Road I,asked how a road is turned back from Ramsey County,is it requested by the
21 city? Mr.Ulrich provided an explanation of the process,noting that the turn back roads are rated to determine
22 the amount of reconstruction funds they must provide the city with in order to bring it up to standards. The
23 County's other option is to reconstruct the road prior to turning it back to the city.
24
25 Ms.Haake stated the residents were told that MSA funds would likely be available to help reduce some of the
26 costs. Mr.Ulrich explained how the MSA funds work,noting that these funds pay for the actual project,but
27 that the assessments that come in for the next ten years may then be used to fund other projects in the city to
28 provide cash flow and also maintenance needs on the streets to lessen the burden for remaining road
29 construction.
30
31 Ms.Haake noted that she,along with some other residents,own six inches of property under the actual road
32 and there is not right-of-way at all on a portion of County Road I. In regard to drainage,she stated that those
33 in the Watershed District will be closely watching the drainage of Spring Lake Road,as they would like to see
34 some areas in which the water could be held and purified before it goes into Spring Lake.
35
36 Charles Young,3032 County Road I, stated he owns two lots and when the sewer was put it,the city stopped
37 the line between the two of them. He has been told that he gets water and sewer from Fridley on Lot 56,so he
38 wondered why Mounds View would run the water line over the lot that Fridley services. Mr.Ulrich explained
39 that properties on Pleasant view between County Road I and Bronson are served by the City of Fridley,
40 including Mr. Young's lot#56. However,his home is served by Lot 55,where sewer service is provided by
41 Mounds View(he does not have city water).
42
43 Mr.Young also explained that he got taxed for half of a 66 foot roadway on County Road I. He has a
44 blueprint showing this,and he is wondering why the road is going to be widened if this is the case. Mr.
1110 45 Ulrich admitted that there are some extreme right-of-way problems in the area. The County has a 66 foot right-
46 of-way,but the road is only 24 feet wide. The road does at least border the resident's property,and possible
47 infringes on it. Mayor McCarty stated the city would take Mr. Young's concerns into consideration and will
48 take appropriate action.
UNAPPROvr-D
Page 6 E
July 14, 1997
Mounds View City Council
1 Pete Hawkins,3008 County Road I,stated he is concernedabout the traffic volume and the semi-truck traffic
2 on County Road I. He feels if this road is being turned back to the city,it should become a city road,not a
3 major highway. Additionally,the property marker on his property is not indicative of the corner of his
4 property. The real boundary is out in County Road I under the pavement. Mayor McCarty stated the
5 property lines will all be established as a part of the project.
6
7 Mr.Ulrich explained that the city cannot restrict trucks from using the road as it is a MSA road and vehicles of
8 heavy volume pay the most sales and gas tax,thereby providing a good portion of the funds.
9 One solution may be to call the trucking companies and ask them to have their truckers use the major highway
10 system instead of using the residential streets.
11
12 MOTION/SECOND: Quick/Koopmeiners to approve Resolution No.5142,Authorizing a Feasibility Study
13 for the Reconstruction of Spring Lake Road and County Road I.
14
15 VOTE: 5 ayes 0 nays Motion Carried
16
17 A)(1) Approving the Bids for Sealcoating.
18
19 Mr.Ulrich explained that the city had a bid opening for the 1997 sealcoat project. There were two bidders
20 who submitted bids;one(Bituminous Roadways,Inc.)who was disqualified as he did not meet the bid •
21 specifications. The next qualified bidder was Allied Blacktop in the amount of$82,970.60.
22
23 MOTION/SECOND: Quick/Koopmeiners to award the sealcoat bid to Allied Blacktop in the amount of
24 $82,970.60.
25
26 Mr.Ulrich asked if the Council could authorize the Director of Public Works to sign change orders up to 15%
27 of the project bid.
28
29 Council members Quick and Koopmeiners accepted this amendment as a part of the original motion.
30
31 VOTE: 5 ayes 0 nays Motion Carried
32
33 B. Consideration of Resolution No.5143,A resolution Authorizing the filing of an application for a
34 local Planning Assistance Grant from Metropolitan Council.
35
36 Ms. Sheldon explained that staff has prepared a grant application to go to the Metropolitan Council for money
37 that would assist the city in updating its Comprehensive Plan,which is required by State Law to be completed
38 by November of 1998. The city is asking for the maximum amount of$20,000 which would go along with a
39 city investment of$73,000.
40
41 Mayor McCarty noted a minor correction to Resolution No.5143. The first paragraph should be changed to
42 read"WHEREAS,the City of Mounds View initiated its current Comprehensive Plan in 1977. .."
43
44 MOTION/SECOND: Trude/Quick to approve Resolution No.5143,A Resolution Authorizing the filing of an
45 application for a local Planning Assistance Grant from Metropolitan Council.
111
46
47 VOTE: 5 ayes 0 nays Motion Carried
48
UNAPPROVED
• Page 7
July 14, 1997
Mounds View City Council
1 C. Authorizing to Hire SRF Consulting to Provide Professional Services.
2
3 MOTION/SECOND: Trude/Stigney to Authorize the Hiring of SRF Consulting to Provide Professional
4 Services.
5
6 VOTE: 5 ayes 0 nays Motion Carried
7
8 D. Receive the audited financial statements for the City of Mounds View as of and for the year ended
9 December 31,1996.
10
11 Mr.Whiting asked that this item be postponed to allow time to prepare information for presentation to the City
12 Council.
13
14 E. Recognition of Expiration of Exclusive Negotiation Agreement between the City of Mounds View,
15 Mounds View Economic Development Authority and V.B.Digs,LLC.
16
17 MOTION/SECOND: Quick/Koopmeiners to Recognize the Expiration of Exclusive Negotiations Agreement
18 between the City of Mounds View,the Mounds View Economic Development Authority and V.B.Digs,LLC.
19
20 VOTE: 5 ayes 0 nays Motion Carried
21
22 F. Golf Course Legal Update.
23
24 Attorney Bob Long provided a brief update on the legal issue that is taking place regarding some construction
25 problems that have taken place at the golf course. He explained that his office has been working with John
26 Hammerschmidt in obtaining documents on this issue. A mediation has been set up for August 1,1997. He
27 stated he is hoping for some opportunities for some settlement discussion on August 1st. He will provide
28 additional details at the July 28th Council meeting.
29
30 Report of Council members:
31
32 Trude: Council member Trude thanked the volunteers of the Festival in the Park for their participation.
33 She noted that the Public Hearing regarding the expansion of the Anoka County Airport will be held at Blaine
34 City Hall. She asked that any personal comments be submitted to city hall for the file. An environmental
35 statement will be prepared and comments must be in to the city by July 25th. She noted that this is a very
36 critical phase for public input.
37
38 Stigney: Council member Stigney noted as a member of the Charter Commission,he is aware that the
39 charter states that they are to receive quarterly reports from staff. He has not received any and wondered as to
40 the status. Mayor McCarty stated his is aware of this and that staff will be doing so.
41
42 Quick: No report.
43
44 Koopmeiners: No report.
45
•
46 Report of Mayor McCarty: Mayor McCarty noted that he received an Award from the Director of the Steel
47 Drummerettes to the City of Mounds View. He read this award. He also took this opportunity to recognize
di
UNAPPROVED
•
Page 8
July 14, 1997
Mounds View City Council
1 the Festival Committee Volunteers and thanked them and all who were involved in making the event
2 successful.
3
4 Report of Clerk Administrator: No report.
5
6 Report of Staff: No report
7
8 Report of Attorney: No report
9
10 MOTION/SECOND: Koopmeiners/Quick to adjourn the July 14, 1997 Council Meeting at 9:10 p.m.
11
12 VOTE: 5 ayes 0 nays Motion Carried
13
14 Respectfully submitted,
15
16 .1"cuY2ana.)cDa
17 Tamara D.Saeflce
18 Recording Secretary
19
20 •
21
22
23
24
25
26
27
28
29
30
•
• Page
23,1
June1997 APPROVE:I
Mounds View City Council
PROCEEDINGS OF THE CITY COUNCIL
1/4 CITY OF MOUNDS VIEW
RAMSEY COUNTY,MINNESOTA
Regular Meeting
June 23, 1997
Mounds View City Hall
2401 Hwy. 10,Mounds View,MN 55112
**********************************************************************************
CALL TO ORDER
• The Mounds View City Council was called to order by Acting Mayor Koopmeiners at 7:00 p.m.on June 23,
1997.
PLEDGE OF ALLEGIANCE
ROLL CALL
MEMBERS PRESENT: Acting Mayor Koopmeiners,Council members Trude,
Quick,and Stigney
MEMBERS ABSENT, Mayor McCarty
ALSO PRESENT: Chuck Whiting,Clerk Administrator
Pam Sheldon,Community Development Director
Cathy Bennett,Director of Economic Development
Jennifer Bergman,Housing Inspector
Mary Saarion,Director of Parks&Recreation
Bob Long,City Attorney
ADDITIONS TO THE AGENDA:
There were no additions to the agenda.
APPROVAL OF MINUTES:
June 9,1997-City Council Meeting:
MOTION/SECOND: Trude/Quick to Approve the Minutes of the June 9, 1997 City Council meeting as
presented.
•
APPROVED
Page 2 •
June 23, 1997
Mounds View City Council
VOTE: 4 ayes 0 nays Motion Carried
ACCEPTANCE OF ADVISORY COMMISSION MINUTES:
There were no Advisory Commission Minutes for consideration at this meeting.
SPECIAL ORDER OF BUSINESS:
3
Vere was no Special Order of Business.
CONSENT AGENDA:
Mr.Whiting presented the Consent Agenda as follows:
A. Approve Just and Correct Claims Against City Funds.
B. LICENSES FOR APPROVAL:
Restaurants-Expiring June 30. 1998-Renewals:
Blimpie Subs and Sandwiches
Burger King
Hardee's
KFC
Mermaid
Mounds View Best Steak House
Pink Flower
RJ Riches
Subway
Taco Bell
Garbage-Expiring June 30. 1998-Renewals:
Ace
BFI
Keith KtvPPany
Larry's Quality Sanitation
Materials Recovery
Randy's Sanitation
Ray Anderson&Sons
Twin City Refuse
Twin City Sanitation
UWS
Walter's
Waste Management
Wildwood
MOTION/SECOND: Quick/Stigney to approve the Consent Agenda as presented. •
VOTE: 4 ayes 0 nays Motion Carried
1
• c,
Page 3 AR u a L a.
June 23, 1997
Mounds View City Council
RESIDENTS REOUESTS AND COMMENTS FROM THE FLOOR:
Acting Mayor Koopmeiners noted that this is the period of time for residents to address the Council with
comments or concerns on items that are not on the Agenda.
Pam Stokes,5092 Longview Drive,was present to address the pet ordinance in the City of Mounds View. She
noted that the city currently does not have an ordinance for cats as pets. This has created problems and forced
residents to clean up after stray cats before allowing their children to play in the park/sandboxes. She feels the
sante rules that apply to dog owners should also be applied to cat owners.
Additionally,she feels the ordinance relating to kennels needs clarification in regard to the specific number of
cats/dogs allowed. She asked that Section 701.03,Subd. 15 be changed and that wherever dogs are
referenced cats should be referenced as well. Furthermore,for cat owners,she would like the following items
added:
(e) that all animals shall be kept indoors and not allowed to roam free unless properly secured or confined to
the kenneled property;
(f)that as a condition of approval of the Conditional Use Permit,the applicant expressly agrees to allow
reasonable inspections of the property by proper licensing authorities to verify numbers of animals and other
O licensing requirements. Failure to prevent such inspections shall constitute grounds to revoke the CUP by
order of the City Council.
A discussion followed. Russ Nordstrom,2536 W. County Road H2 and C.R Barragan,7765 Spring Lake
Road also expressed complaints with stray cats in their neighborhoods. Mr.Barragan stated he would like to
see this matter looked at in a timely fashion. Mr.Whiting noted that there is no short term solution to this
problem as it takes 60+days to pass an ordinance.
Attorney Long agreed that there are inconsistencies in the ordinance which lead to confusion and recommended
that staff review this ordinance and make recommendations.
Don Hereau,2260 Buckingham Lane,asked when fences will be put up around the holding ponds. He noted
that children have been swimming in the ponds and he has concerns about their safety.
Mr.Whiting stated he would contact Ramsey County to see if the fences could be put up sooner than originally
scheduled.
Russ Nordstrom,2536 W. County Road H2,asked if a summary of the City Council meeting topics could be
broadcast on Cable a few days prior to the Council meetings. This would keep residents informed and give
them an opportunity to attend meetings on topics of interest to them. He also noted that he has seen residents
washing down their driveways and feels because it is a waste of water,the city should have some restrictions on
it.
PUBLIC HEARINGS:
Public Hearing to consider renewal on-sale intoxicating liquor license for Mermaid Supper Club,2200
• Highway 10.
Acting Mayor Koopmeiners opened the Public Hearing at 7:20 p.m. There were no public comments and the
Public Hearing was closed.
Page 4 APPROVED
•
June 23, 1997
Mounds View City Council
Public Hearing to consider renewal of off-sale intoxicating liquor license for Network Liquors,2345
County Road H2.
Acting Mayor Koopmeiners opened the Public Hearing at 7:21 p.m. There were no public comments and the
Public Hearing was closed.
Public Hearing to consider renewal of off-sale intoxicating liquor license for Budget Liquor,2577
Highway 10.
Acting Mayor Koopmeiners opened the Public Hearing at 7:22 p.m. There were no public comments and the
Public Hearing was closed.
Public Hearing to consider renewal of off-sale intoxicating liquor license for Murzyn Liquor,2480
Highway 10.
Acting Mayor Koopmeiners opened the Public Hearing at 7:23 p.m. There were no public comments and the
Public Hearing was closed.
Public Hearing to consider the renewal of off-sale intoxicating liquor license for Donatelle's,2400
Highway 10. •
Acting Mayor Koopmeiners opened the Public Hearing at 7:24 p.m. There were no public comments and the
Public Hearing was closed.
Public Hearing to consider the renewal of off-sale intoxicating liquor license for Robert's Off 10,2400
Highway 10.
Acting Mayor Koopmeiners opened the Public Hearing at 7:25 p.m. There were no public comments and the
Public Hearing was closed.
MOTION/SECOND: Trude/Quick to approve the renewal of the on-sale intoxicating liquor license for the
Mermaid Supper Club,2200 Highway 10.
VOTE: 4 ayes 0 nays Motion Carried
MOTION/SECOND: Trude/Quick to approve the renewal of the on-sale intoxicating liquor license for
Network Liquors,2345 County Road H2.
VOTE: 4 ayes 0 nays Motion Carried
MOTION/SECOND: Trude/Quick to approve the renewal of the off-sale intoxicating liquor license for
Budget Liquor,2577 Highway 10.
VOTE: 4 ayes 0 nays Motion Carried
MOTION/SECOND: Stigney/Trude to approve the renewal of the off-sale intoxicating liquor license for •
Murzyn Liquor,2480 Highway 10.
APPROVED
• Page 5
June 23, 1997
Mounds View City Council
VOTE: 4 ayes 0 nays Motion Carried
MOTION/SECOND: Quick/Stigney to approve the renewal of the off-sale intoxicating liquor license for
Donatelle's,2400 Highway 10.
VOTE: 4 ayes 0 nays Motion Carried
1[OTION/SECOND: Quick/Stigney to approve the renewal of the off-sale intoxicating liquor license for
1 bent's Off 10,2400 Highway 10.
VOTE 4 ayes 0 nays Motion Carried
It was noted that Donatelle's and Robert's Off 10 need renewal of the On-Sale Intoxicating Liquor License,
rather than off-sale.
MOTION/SECOND: Quick/Stigney to amend the previous motion and approve the renewal
of the on-sale intoxicating liquor license,for Donatelle's,2400 Highway 10.
VOTE: 4 ayes 0 nays Motion Carried
• MOTION/SECOND: Quick/Stigney to amend the previous motion and approve the renewal of the on-sale
intoxicating liquor license for Robert's Off 10,2400 Highway 10.
VOTE: 4 ayes 0 nays Motion Carried
Public Hearing and Consideration of Resolution No.5137,Approving a Conditional Use Permit for an
Oversized Garage at 7150 Knollwood Drive.
Acting Mayor Koopmeiners opened the Public Hearing at 7:35 p.m.
Ms. Sheldon,Community Development Director provided the Council with an overview of the proposed
project. She noted that there is an existing shed on the property,which the property owner has agreed to
remove after construction of the garage. The proposal meets all of the dimensional requirements. Two issues
discussed by the Planning Commission-one concern expressed was that there were some brush and cans
stored in the back of the lot which the Planning Commission asked the owner to move prior to the case coming
before the City Council. Ms. Sheldon noted that this has been removed. The other issue was in regard to the
number of driveways on the property. Presently,a concrete driveway runs up to the area of the house which
was once the garage,and the Planning Commission discussed the possibility of removing a portion of the
existing concrete driveway so that there would not be two driveway accesses.
Ms.Sheldon noted that the Planning Commission recommended approval of the CUP with a number of
conditions. She noted that conditions 1 -5 were discussed with the Planning Commission and recommended
to the City Council. Conditions 6 and 7 were added by staff
Condition#6 is in regard to paving of the northern driveway by next summer and#7 provides some type of
security that the requirements of the CUP be completed(i.e. a development contract between the city and the
iapplicant).
APPROVED
Page 6 •
June 23, 1997
Mounds View City Council
A discussion followed in regard to Conditions#6 and#7. Kenneth Newcombe,7150 Knollwood Drive stated
he would rather have the money to put into thenew garage than be required to leave a security deposit with the
city. Attorney Long discussed other options which would provide security to the city.
MOTION/SECOND: Quick/Stigney to approve Resolution No. 5137,AS AMENDED.
MOTION/SECOND: Trude/Stigney to amend Resolution No.5137,striking Conditions#6 and#7 because
tese conditions were added after the Resolution went before the Planning Commission.
Ms. Sheldon noted that the Planning Commission was under the understanding that the northern driveway
would be paved within one year(Condition#6),but that they had not discussed Condition#7.
MOTION/SECOND: Trude/Stigney to amend the previous motion,re-instating Condition#6 and striking only
Condition#7.
MOTION/SECOND: Trude/Stigney to amend the previous motion,deleting only portions of Condition#7 to
read as follows:
"7) Prior to the issuance of building permits,the property owner shall sign a development contract as required •
by Section 1006.06,Subd.4 of the Mounds View Municipal Code that requires compliance with the
stipulations in this Conditional Use Permit."
VOTE: 4 ayes 0 nays Motion Carried
VOTE ON MOTION APPROVING RESOLUTION NO.5137 AS AMENDED.
VOTE: 4 ayes 0 nays Motion Carried
Public Hearing and Consideration of Resolution No.5138,Approving a Conditional Use Permit for an
Oversized Garage at 7765 Spring Lake Road.
Acting Mayor Koopmeiners opened the Public Hearing at 8:10 p.m.
Ms. Sheldon provided information in regard to this proposal. She noted that the proposal meets all of the
dimensional criteria. This property has a V-shaped driveway with two access points onto the street. The
Planning Commission discussed this issue and is recommending that the driveway be left as it is for now and
deal with the issue when Spring Lake Road is re-designed and re-constructed.
Ms. Sheldon noted that a revised copy of Resolution No.5138,recommended for Council approval contAins
the same stipulations for 1-4. Stipulation#5 is changed to read"At the time the design for reconstruction of
Spring Lake Road is prepared,the Mounds View Public Works Director and the applicant shall work together
to establish a single access point for 7765 Spring Lake Road which will coordinate with the road design. The
driveway on 7765 Spring Lake Road shall be re configured so that only one access point is allowed no later
than completion of reconstruction of Spring Lake Road." Condition#6 shall read"Prior to the issuance of
building permits,the property owner shall sign a development contract as required by Section 1006.06,Subd.
•
4 of the Mounds View Municipal Code which requires compliance with the stipulations of this Conditional Use
Permit".
0�Jp p f lJr-
• Page 7
June 23, 1997
Mounds View City Council
Mr.Barragan,7765 Spring Lake Road,stated he feels it is premature at this point to remove either of the curb
cuts. He would prefer to wait,as recommended,and work with the City to establish one access point to his
property when they reconstruct Spring Lake Road. The existing driveway to the house will be removed soon
to allow them to install landscaping.
Acting Mayor Koopmeiners closed the Public Hearing at 8:20 p.m.
MOTION/SECOND: Trude/Quick to approve Resolution No.5138,AS AMENDED,and noted above.
VOTE: 4 ayes 0 nays Motion Carried
Public Hearing and Consideration of Resolution No.5139,Approving a Conditional Use Permit for
Outdoor Sales for Merryville Farm Market at Mounds View Square Shopping Center.
Acting Mayor Koopmeiners opened the Public Hearing at 8:21 p.m.
Ms. Sheldon explained that this applicant is requesting a Conditional Use Permit to allow for an outdoor
produce stand in the parking lot of the Mounds View Shopping Center. The stand would be in operation from
approximately July 1, 1997 to September 21, 1997 from 10:00 a.m.to 7:00 p.m.,and would operate out of a
• gazebo-like structure. This type of stand has been in operation on the site in the past and no problems have
been experienced.
The Public Hearing was closed at 8:28 p.m
MOTION/SECOND: Stigney/Quick to Approve Resolution No.5139,Approving a Conditional Use Permit
for Outdoor Sales for Merryville Farm Market at Mounds View Square Shopping Center.
VOTE: 4 ayes 0 nays Motion Carried
COUNCIL BUSINESS:
A. Consideration of Resolution No.5136 Ordering the Abatement of Hazardous Conditions Existing at
2091 Hillview Road in the City of Mounds View.
Ms.Bergman,Housing Inspector,explained that this property is a four-unit apartment building,two units of
which are occupied by tenants. The remaining two units have been placarded by Building Official Rick
Jarson. She noted that staff has continuously been working with the owner of the property as well as legal aid
in trying to bring the property into code compliance,however the owner has not cooperated and the property
continues to deteriorate.
Attorney Long noted typographical corrections to Resolution No.5136. The third paragraph should be
changed to read,"WHEREAS,Minnesota Statutes,Section 463.161 authorizing the governing body of any City
or town. . . . The fourth paragraph should include a colon at the end rather than a semi-colon. The sixth
paragraph should be changed striking the"s"on nuisances to read nuisance.
• MOTION/SECOND: Trude/Stigney to approve Resolution No.5136,Ordering the Abatement of Hazardous
Conditions Existing at 2091 Hillview Road in the City of Mounds View,AS CORREC I .
Page 8 APPROVED •
June 23, 1997
Mounds View City Council
VOTE: 4 ayes 0 nays Motion Carried
B. Consideration of Resolution No.5140,Re-Approving the Joint Powers Agreement for Ramsey
County Geographic Information Systems Users Group.
Ms. Sheldon explained that in February 1997 the Council approved Resolution No.5085 which approves the
joint powers agreement that formed the Ramsey County GIS Users Group. Since that time,Attorney Long,
Sim Hess and David Windle and herself have met and put together some revised language which has been
r 'iewed and accepted by the GIS Users Group Board of Directors and forwarded to all of the member cities
for re-approval. Ms. Sheldon noted that two copies of the Joint Powers Agreement were provided to council
members,one is a revised version and one showing the changes.
MOTION/SECOND: Quick/Trude to Approve Resolution No. 5140,Re-Approving the Joint Powers
Agreement for Ramsey County Geographic Information Systems Users Group.
VOTE: 4 ayes 0 nays Motion Carried
C. Consideration of Resolution No.5133,Approving the Contract of Private Development by and
between the City of Mounds View,Mounds View Economic Development Authority and V.B.Digs,
LLC and authorizing the execution of the agreement by the City Clerk,/Administrator and the Mayor. •
Mr.Whiting noted that this item would be considered at the July 14th City Council meeting.
D. Consideration of Resolution No.5135,Accepting Construction Bids for the Redevelopment of the
Bel Rae for leasehold improvements for Children's Home Society.
Ms.Bennett,explained that bids for the first phase of the Community Center were advertised and the sealed
bids were collected and opened by Flannery Construction. The bids for the general construction,electrical
and mechanical improvements came in at$721,905,which is under the estimated budget for phase I of the
project. Ms.Bennett noted that there will be an add-on for the kitchen portion which was not bid as a part of
this as the plans and specifications were not ready. Additionally,the lock system will be need to be included
to provide for the same lock system as the city currently has. She noted that she still anticipates that after
these are added,the project will remain under the estimated budget amount for Phase I.
A question arose as to whether the kitchen facility would require a separate bidding process. Ms.Bennett
explained that this would be an addendum to the lowest bidder. Attorney Long explained that as long as the
amount did not exceed$25,000,the city could approve a change order.
Ms.Bennett noted a minor typographical correction to Resolution No.5135. The sixth paragraph should be
changed to read". . . .due to the error in Fredrickson Heating's bid making it non responsive to the City's plans
and specification,".
MOTION/SECOND: Trude/Quick to approve Resolution No.5135,Approving Construction Bids for
Children's Home Society Space in the Community Center,AS CORRECTED.
Acting Mayor Koopmeiners noted another typographical error in the sixth paragraph of Resolution No.5135, •
the third line should be changed to read"...and Fisher Bjork Sheet metal at$170,805. .."
. Page 9
June 23, 1997 Ai PRO
VED
Mounds View City Council
Council members Trude and Quick accepted this change as a friendly amendment to their motion.
VOTE: 4 ayes 0 nays Motion Carried
Attorney Long explained that if the kitchen issue could not wait until the July 14th Council meeting,the council
should authorize staff to seek competitive proposals in an amount not to exceed$25,000 and to authorize the
Mayor and the City Administrator to enter into a contract with the lowest proposal.
MOTION/SECOND: Trude/Quick to authorize staff to seek competitive proposals for the work to be done in
the kitchen at the Bel Rae,in an amount not to exceed$25,000 and to authorize the Mayor and the Clerk
Administrator,or their designee to enter into a contract authorizing the work to be done.
VOTE: 4 ayes 0 nays Motion Carried
E. Resolution No.5134,on City of Mounds View's Position Regarding a County Jail in Shoreview.
Mr.Whiting read Resolution No. 5134.
MOTION/SECOND: Quick/Stigney to Approve Resolution No.5134,on City of Mounds View's Position
• Regarding a County Jail in Shoreview.
VOTE: 4 ayes 0 nays Motion Carried
F. Consideration of Approving Resolution No.5141 of Project Management Services Agreement with
WAI Continuum for the Development of the Community Center.
Ms.Bennett explained that at the suggestion of Attorney Long,WAI Continuum was asked to draft an
agreement for Project Management Services to assist in providing guidance during the construction of the Bel
Rae Community Center. Their proposal is that it would cost between$30,000 and$45,000 for these services.
Ms.Bennett explained that Mr.Whiting and herself would work closely with WAI representatives to minimize
the amount of time they would spend on the project. Mr.Whiting explained that both Ms.Bennett and
himself expect during the construction of the project,to experience some questions that go beyond their scope
of expertise as well as the problems associated with time restraints
in dealing with the details of a project such as this.
Council member Trude noted that the City is currently paying the architect a 7%fee to oversee the project. She
wondered if any of these costs would be covered by his service fees. Ms.Bennett explained that the items
covered under the project management contract with WAI would be those that go beyond the scope of the plans
and specifications for the architectural contract agreement. She feels that WAI is likely to detect problems
that an outside company would not be able to pick up. Therefore,it will be less costly to the city in the long
run. The contract would be similar to the Attorney contract with the city and WAI services would only be u ';
upon city request.
Attorney Long noted that the city would be have the authority to cancel the contract at any time.
• Acting Mayor Koopmeiners asked where the money would be coming from to pay for these services.
Mr. Whiting noted that it would be coming from the$3.3 million that has been set aside for the Bel Rae
project.
APPROVED
Page 10 •
June 23, 1997
Mounds View City Council
Council member Stigney stated he would prefer to set a milestone figure of$10,000. Ms.Bennett stated WAI
would be willing to set it up any way that council desires. She would be willing to provide the council with a
breakdown of time spent,etc.
Mr.Whiting noted one correction to Resolution No.5141. Paragraph 6 should be changed to read,". .
Continuum Project Management Group for the Community Center Project and authorizes the Mayor and the
City Administrator to execute the Agreement;and".
VOTE: 4 ayes 0 nays Motion Carried
MOTION/SECOND: Trude/Stigney to Approve Resolution No.5141,Approving Project Management
Services Agreement with WAI Continuum for the Development of the Community Center,AS AMENDED.
VOTE: 4 ayes 0 nays Motion Carried
G. Consideration of Approval for the Purchase of Cable TV Equipment to Upgrade the System.
Mary Saarion,Director of Parks and Recreation,explained that the Cable Committee has discussed this item
over a number of meetings and put together a list of equipment to upgrade and improve the cable TV
production and technical audio system. More than sufficient funds are available in the Cable fund to pay for
these improvements. 411
Patrick Toth,Cable TV Producer and Technician provided the Council with a list of equipment for use in
televising the Council work sessions and upgrade the present system. He noted that he would like to add to
the list Zoom and Focus Controls for the Studio Camera and a View Finder for a cost of$1,700.00. The total
cost for the equipment will range between$6,500 and$6,800.00.
Council member Stigney stated he believes that Stage 1 Supply could provide the Panasonic 456 S-VHS
Camcorder for a lesser cost. Mr.Toth stated he would check on the price,and if so,he would purchase it
through them.
MOTION/SECOND: Trude/Stigney to Amend the 1997 Budget by transferring$8,000 from the Cable
Franchise Fee Account to the proper account to purchase equipment to purchase communication equipment in
the city.
VOTE: 4 ayes 0 nays Motion Carried
H. Consideration of Approval for the Purchase of Playground Equipment to Upgrade Old Equipment
for Compliance to Safety Standards and the Addition of Replacement Equipment for Groveland Park
as Per the Equipment Replacement Plan and as Budgeted for 1997 Park Improvement.
Ms. Saarion explained that Groveland Park playground equipment is slated for replacement this summer,as
per the Park Facility Replacement Plan and 1997 budget. The Parks&Recreation Commissioners have
discussed ways to make the$20,000 go as far as possible,including salvaging some of the existing playground
equipment and upgrading it to comply with safety standards and match the new equipment. Additionally some
of the equipment will be removed and replaced. Ms.Saarion noted that MN Playground,Inc.provided a
proposal in the amount of$20,000,and the Park&Recreation Commission and staff recommend that the
Council approve this proposal.
APPRO
• Page 11
June 23, 1997
Mounds View City Council
MOTION/SECOND: Trude/Stigney to approve the purchase of the playground equipment to upgrade the old
equipment at Groveland Park as per the recommendation of the staff and Park&Recreation Commission.
VOTE: 4 ayes 0 nays Motion Carried
J. Consideration of Resolution No.5123,Authorizing the Mayor and City Administrator to sign the
Youth Initiative Construction Grant and the Disbursement Agreement with the Minnesota
Department of Children,Families and Learning,State of Minnesota as Representative of the City of
Mounds View.
Mr.Whiting noted that this resolution is in reference to the grant that the city has been notified that they will
receive pending meeting the states conditions in the grant agreement. He noted that Ms. Saarion initiated this
grant application and that it would award the City$375,000 which will be used for construction as part of the
City's community center project for youth activities.
Acting Mayor Koopmeiners extended his appreciation for Ms.Saarion's efforts in the grant process.
MOTION/SECOND: Trude/Stigney to Approve Resolution No.5123,Authorizing the Mayor and City
Administrator to sign the Youth Initiative Construction Grant and the Disbursement Agreement with the
• Minnesota Department of Children,Families and Learning,State of Minnesota as Representative of the City of
Mounds View.
VOTE: 4 ayes 0 nays Motion Carried
L Consideration of Authorization to Hire a New Community Development Director.
Mr.Whiting explained that Ms. Sheldon has submitted her resignation as Community Development Director
with the City of Mounds View and will be returning to Colorado. Therefore,it will be necessary for the
Council to accept Ms. Sheldon's resignation and to authorize staff to advertise for a new Community
Development Director. Furthermore,considering the number of ongoing projects,he has concerns being able
to carry through with many of the projects that are in process. Ms. Sheldon has suggested that the city work
with Patrick Peters at SRF Consulting during the interim period to try to keep the vision alive. Mr.Whiting
stated he has not had an opportunity to contact Mr.Peters yet, but hopes to do so and discuss this option in
greater detail at the next council work session. Council member Trude stated she feels it is very critical that
this avenue be pursued as she is very concerned about the continuity of the ongoing projects.
Ms. Sheldon noted that Mr.Peters was involved in the Highway 10 SRF Study which was recently completed
so he is familiar with the corridor.
Council members took this opportunity to thank Ms. Sheldon for her dedicated service to the city and stated it
has been a pleasure working with such a professional.
MOTION/SECOND: Trude/Quick to regretfully accept Ms.Sheldon's resignation as Community
Development Director for the City of Mounds View.
• VOTE: 4 ayes 0 nays Motion Carried
AppRn ‘trq
Page 12 •
June 23, 1997
Mounds View City Council
MOTION/SECOND: Quick/Trude to authorize the Clerk Administrator to begin the search for a new
Community Development Director for the City of Mounds View.
Council member Stigney stated he knows it will be difficult to replace Ms. Sheldon,however he is
uncomfortable with the present structure in having two Directors overseeing a staff of five. He wondered if the
Director positions could be reduced to one and still allow the city to achieve the same goals. A discussion
followed. Mr.Whiting noted the various changes that have taken place in the area of staff structure during the
'est year.
r,
Council member Trude stated she feels the title of Director comes with a certain level of achievement and
experience, as well as professional education. As council member she has experienced numerous
changeovers in staff in the Planning Department which results in a number of problems. She feels the
difference in pay to hire a Director will be paid back to the taxpayers tenfold or more and it is her feeling that it
would be very short sighted to go back to the level of Planning Technician at this point in the city's
development.
Council member Quick stated he feels hiring for a position less than Director would be a big step backwards.
The city has moved forward for the past year which is very evident by the number of projects and progress in
the planning area of Highway 10. The city can simply not afford to not fill this position at this level.
•
VOTE: 3 ayes 1 nay(Stigney) Motion Carried
Report of Council members:
Trude: Council member Trude congratulated Attorney Bob Long for his appointment to the position of
President to the League of Minnesota Cities. She gave a brief update on the Airport expansion project,noting
that Public Hearings would be held in July.
Stigney: No report.
Quick: No report.
Report of Acting Mayor Koopmeiners: No report.
Report of Clerk Administrator Mr. Whiting provided information in regard to the proposed Public
Hearing for the Blaine/Anoka County Airport Comprehensive Plan Update. This will be held at the Blaine City
Council meeting on July 10, 1997 between 5 p.m. and 7 p.m. The Public Hearing will be held at 7 p.m. He
stated he would be arranging a meeting between the Mayors,City Managers and State Representatives and
Senators from this area to discuss the plan.
Report of Staff: No report.
Report of Attorney: Mr.Long thanked the Council for their support in St. Cloud for the League of MN
Cities meeting.
Acting Mayor Koopmeiners noted that the next Council Work Session will be held on July 7. 1997 at 6:00 p.m. •
The next Council Meeting is on July 14, 1997 at 7:00 p.m.
ti
PRO E 1
• Page 13 AP v
June 23, 1997
Mounds View City Council
MOTION/SECOND: Stigney/Quick to adjourn the June 23, 1997 Council Meeting at 10:25 p.m.
VOTE: 4 ayes 0 nays Motion Carried
1:/..„espectfuvriltiely submitttsdatit4te17-45_.
Tamara D. Saefke
Recording Secretary
4'i
•
•
1k
Minutes of the Economic Development Commission -
City of Mounds View
• Ramsey County, Minnesota
Regular Meeting EDMay 22, 1997 AP
Un
City of Mounds View, Council Chambers _
2401 Highway 10, Mounds View, MN 55112
1. Call to Order:
The meeting was called to order at 7:40 a.m. by Chairperson, Dan Nelson.
les
2. Roll Call:
Members Cindy Carlson, Rosemary Goff, Dan Nelson, Ron Schmidt and Brian Sjoberg were present.
Dir. of Economic Development Cathy Bennett was present. Member Delane Welsch, EDA Liaison
Duane McCarty and Alternate Liaison Gary Quick were absent
3. Approval Of Minutes:
Motion/Second: Carison/Goff moved approval of Minutes from April 24, 1997.
Motion Carried 5 ayes 0 nays
4. Special Business
No Special Business.
5. EDC BUSINESS
A. Discussion of Participation in the Business of the Year Luncheon
The New Brighton/Mounds View Area Chamber of Commerce Annual Business of the
Year Luncheon is on June 5, 1997 at the New Brighton Family Service Center. Bennett
encouraged EDC members to attend and support Mounds View Businesses. This year
Mounds View businesses are recipients of the Business of the Year and Community
Service Awards.
B. Status Report on Development/Redevelopment in Mounds View
Bennett gave a report on the status of development and redevelopment projects in
Mounds View.
Lease Vacancies:
11 1. Mounds View Business Park currently has 44,000 sq.ft. and 32,000
sq.ft. of manufacturing/warehouse space available in Building H and A.
In addition, there is approximately 80,000 - 100,0000 sq. ft. in Building
G that is available for sublease from Onan Corporation.
2. Moundsview Square still is trying to lease the Bridgeman's Building and
•
approximately 10,000 sq.ft. of retail space. The Sportsman's Guide will
be opening in August in the space where the grocery store used to be.
3. Silverview Plaza has approximately 9,500 sq.ft. of retail space available.
Building N: Bennett reported that she still continues to try and put together a
development agreement for the construction of Building N in the Mounds View
Business Park. Bennett will be collecting a deposit from Everest to continue
negotiations.
Theater Project The Council approved the rezoning to a PUD of the O'Neil
Property for the development of a 16-screen movie theater and 3 office
buildings. In addition, the general concept plan and amendment to the
Comprehensive Plan was approved. Staff will be working in partnership with
the developer to achieve a local circulator road through the project and a
signalized intersection.
Jones/Winnieki Property: The applicants for the Jones/Winnieki property are
working on design elements and traffic study to be considered prior to the final
vote for a PUD rezoning. The concept plan and amendment to the
Comprehensive Plan were approved. It is anticipated that this project will
request tax increment assistance but no application has been received.
Silver Lake Commons Apartment Project MSP Real Estate held a neighborhood
meeting to discuss the project. Neighbors do not want access onto Eastwood. •
The developers are modifying their plan to address some of the concerns and are
expected to be submitting an application within the next week.
Mounds View Community Center: Remodeling of the existing building will
begin June 5th. Phase I will include the remodeling of space for the Children's
Home Society DayCare which is expected to move in August 15, 1997. Phase II
is still yet to be determined.
C. Update on the U of M Metropolitan Livable Communities Design Center Course.
Bennett presented a concept for a local circulator road (ring road) that was a result of the
Design Center Course with the U of M. The Ring Road concept creates a boulevard
through the O'Neil Property, through City Hall Property, Moundsview Square and
meeting with Mounds View Drive. Since the link through the O'Neil Property is
critical to the concept, staff will be working with the developers to achieve this link.
When a road alignment is achieved through the O'Neil Property, discussion of design,
and the remaining ring road alignment will come back to the EDC for review and
comment.
D. Mounds View Flood Relief Golf Tournament
This item was removed from the agenda as the idea was canceled.
E. EDC Member Vacancy
• Bennett reported that Bev Tarhark is resigning from the commission as she is not able to
commit the time required. Suggestions were given for possible candidates to fill the vacancy.
6. Reports From Chair, Commissioners and Staff:
No Reports
7. Adjournment
There being no further business before the Commission, this meeting of the Economic Development
Commission adjourned at 8:34 a.m.
Respectfully Submitt-d,
Director o omic Development
•
•
S
•
•
•
• CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING JUST AND CORRECT
CLAIMS AGAINST CITY FUNDS
WHEREAS, the City Council of Mounds View, pursuant to Minnesota
Statutes 412.241, has full authority over the financial affairs of the City and;
WHEREAS, the City Council has reviewed the claim numbers:
56180 through 56309 in the amount of$ 275,480.11
55076 through 55102 in the amount of$ 152,526.84
through in the amount of$
• through in the amount of$
TOTAL AMOUNT OF CLAIMS PRESENTED $ 428,006.95
and has found said claims to be just and correct;
It was moved that the City Council of Mounds View hereby approved the attached
list of claims dated 07/29/97 by the vote ayes nayes
Mayor
Clerk-Administrator
•
PAGE 1 ACCOUNTS PAYABLE CHECK REGISTER
VENDOR ' CHECK CHECK INVOICE INVOICE '
NO VENDOR NAME NUMBER DATE INVOICE NMDR DATE AMOUNT
A` AMERICAN OFFICE PRODU* 0 00/00/00 3098�3 07/29/97 6.34
��� � 0 00/00y00 310019 07/29/97 19.98
O 00/00/00 310163 07/29/97 10 .67
O 00/00/00 310048 07/29/97 19. 17
O 00/00/00 309794 06/13/97 2.84
O 00/00/00 CM11387 * 07/29/97 59.00-
VENDOR TOTAL
29211 NATIONAL LEAGUE OF CI* 56180 07/29/97 NCC0000425 07/07/97 732.00
VENDOR TOTAL 732.00
71009 FORGRAGD MELINDA 56181 07y29/97 07/29y97 2.00
` VENDOR TOTAL 2.00
77200 DYKEMA DENNIS 56182 07/29/97 07/29/97 40.00
` VENDOR TOTAL 40.00
77201 GUENTHER RICHARD 56183 07/29/97 07/29/97 40.00
` VENDOR TOTAL 40.00
77202 HE.REAUMICHAEL J 56184 07/29/97 07y29/97 200.00
` VENDOR TOTAL 200.00
77203 KELLEY GREGORY S. & * 56185 07/29/97 07/29/9/ 450.00
` VENDOR TOTAL 450.00
III56186 07/29/97 07/29/97 10.00
77��4 HAMILTON, MICHAEL VENDOR TOTAL 10^00
77207 HIX DAVID E. 56187 07/29/97 07y29/97 92.50
` VENDOR TOTAL 92.50
00005 A-1 HYDRAULIC SALES &* 56188 07y29/97 33839 O7/14y97 98.25
VENDOR TOTAL 98.25
A0299 AT&T WIRELESS SERVICE* 56189 07/29/97 4314777 07/29/97 67.42
VENDOR TOTAL 67.42
00895 ACTION PRESS` INC. 56190 07/29/97 2573 0//29/97 235.54
VENDOR TOTAL 235.54
05700 AIRTOUCH CELLULAR 56191 07/29/97 10031201634 07/29/97 156. 13
56191 07/29/97 1003946592 07/29/97 108.62
VENDOR TOTAL 264.75
08350 AUGIE'SINC. 56192 07y29/97 17690 07/17y97 85.80
` 56192 07/29/97 17812 07/22/97 30.96
1
I VENDOR TOTAL 116.76
B0575 BARNUM 56193 07/29/97 3972 07/29y97 40.67
S
PAGE 2 ACCOUNTS PAYABLE CHECK RESISTER
AR-C10-01 MOUNDS VIEW
VENDOR ' CHECK CHECK INVOICE INVOICE
VENDOR TOTAL 40.67
B2005 BEISSWENGER'S 56194 07/29/97 331362 07/29/97 13. 71
56194 07/29/97 337605 07/29/97 34.02
56194 07/29/97 328217 07y03/97 2. 10
56194 07/29/97 327818 07/02/97 5.62
5619407/29/97 292940 05/21y97 38.28
56194 07/29/97 297916 05/27/97 76.86
56194 07/29/97 280857 05/07y97 2.64
VENDOR TOTAL 173.23
B2044 BERGMAN, JENNIFER 56195 07/29/9/ 07/29y97 52.20
VENDOR TOTAL 52.20
B2050 BEST BUY CO. , INC. 56196 07/29/97 0110116612 07/29y97 25.72
VENDOR TOTAL 25.72
B2070 BEST LOCKING SYSTEMS 56197 07/29/97 050395 07/29/97 75.00
VENDOR TOTAL 75.00
B3005 BLAINE , CITY OF 56198 0//29/97 8670 07/29/97 45374.68
VENDOR TOTAL 453/4.68
7 27 99
B3200 BOB'S PERSONAL COFFEE* 56199 07y29y97 101398 07/29y9 .
VENDOR TOTAL 27.99
�
B2��« BRAD RAGAN INC 56200 07/29/97 090213 07/29/97 62.05
VENDOR TOTAL 62.05
B6820 BRENNAN, TIM 56201 07/29/97 07/29y97 162.33
VENDOR TOTAL 162.33
B7020 BROCK WHITE COMPANY , * 56202 07/29/97 95082201 05/22/97 17. 18
56202 0//29/97 95180201 05/22/97 17. 18
56202 07/29/97 95378901 05/29/97 33.40
56202 0/y29/9/ 97608901 07/10/97 :34
VENDOR TOTAL 33.39
57180 BUMPER TO BUMPER 56203 07/29y97 D226359 07y08/97 28.70
56203 07/29/97 D227548 07/11/97 304.81
56203 07/29/97 D226586 07/09/97 .61-
56203 07/29y97 D225671 07/07y97 6.71
VENDOR TOTAL 339.61
B9705 BUTTONS 4 U 56204 07/29/97 7-1671 07/29/97 569.78
VENDOR TOTAL 569.78
C1000 CASCADL SUBSCRIPTION * 56205 07/29/97 510568 07/03/97 163.82
VENDOR TOTAL 163.82
PAGE 3 ACCOUNTS PAYABLE CHECK REGISTER
AP-C10-01 �
' MOUNDS VIEW
VENDOR CHECK CHECK INVOICE INVOICE ,
NO VENDOR NAME NUMBER DATE INVOICE NMBR DATE AMOUNT
CHAPIN CONSTRUCTION B* 56206
�'��m ' 07/29/97 CB1523 07/29/97 107 .80VENDOR TOTAL 107.80
C5825 COMMONWEALTH LAND TIT* 56207 07/29/97 07/29/97 132206.52
VENDOR TOTAL 132206.52
05841 COMMUNITY PARTNERS IN* 56208 07y29/97 07/03/97 317.05
VENDOR TOTAL 317 .05
C5996 COPY EQUIPMENT` INC 56209 07/29/97 0061863 07/16/97 2236.50
VENDOR TOTAL 2236.50
06000 COPY SALES` INC. 56210 07/29/97 055582 07/16/97 29.79
VENDOR TOTAL 29.79
~
7 221065 07/03/97 63 10
�602o COTTENS INC 56211 0//29/9 .
56211 07/29/97 222036 07/10/97 78.55
VENDOR TOTAL 141 .65
07000 CROSS NURSERIES ` INC 56212 07/29/97 1028 06y04/97 791 .30
VENDOR TOTAL 791 .30
081"0 CUSHMAN MOTOR COMPANY* 56213 07/29/97 090009 07/21/97 230. 12
VENDOR TOTAL 230. 12
All) DCA` INC, 51,214 O//29/97 93917 158. 10
VENDOR TOTAL 158. 10
D0696 DAVID - GEOFFREY & AS* 5621'....) 07/29/97 072:::"...1,244 07y03/97 560. 12
56215 07/29/97 072341 06/2//97 248.40
VENDOR TOTAL 808.52
D0700 DAVIES WATER EQUIPMEN* 56216 07/29/97 85204 06/2//97 15'1 . 16
VENDOR TOTAL 154. 16
D1987 DEPENDABLE INDOOR AIR* 56217 07/29y97 012428 06/27/97 645.00
VENDOR TOTAL 645.00
D4885 DISPLAY SALES 56218 07/29/97 702537 06y16/97 74.75
VENDOR TOTAL 74.75
| E0315 EAST SIDE BEVERAGE56219 07/29/97 176867 07/15/97 505.30
56219 07/29/97 177819 07/22/97 524.75
VENDOR TOTAL 1030.05
E1900 EFFECTIVE GOLF COURSE* 56220 07/29/97 02/24/97 1500.00
VENDOR TOTAL 1500.00
AUTO SUPPLY 0* 56221 07/29/97 1-079319 07/11y97 6.36
E4875 ELLIOTT56221 07/29y97 1_079320 07/11 /97 130^20
���0��
NO V E:N.001:4.: 1Ni A m E: NUMBER DATE INVOICE NMDR DATE AMOUNT
VENDOR TOTAL 136.56
�w�r
E9028 ERICSON, JIM 56222 07/29/97 07/29/97 23.43
VENDOR TOTAL 23.43
E9075 EVERGREEN LAND SERVIC* 56223 07/29/97 7017 07/02/97 138.84
VENDOR TOTAL 138.84
E9095 EXECUTONE 56224 07/29/97 97091 07y07y97 20.50
VENDOR TOTAL 20.50
F3705 FIRSTAR TRUST COMPANY 56225 07/29/97 256284 07/07/97 188.00
VENDOR TOTAL 188.00
00
F6875 FRIDLEY , CITY OF 56226 07/29/9/ 07/15/97 75.00
VENDOR TOTAL 75.00
F6888 FRICKE & SONS SOD, IN* 5622/ 07/29/97 07/29/97 15.34
VENDOR TOTAL 15.34
00150 G T E DIRECTORIES COR* 56228 07/29/97 01-107922998 07/07/97 32.50
VENDOR TOTAL 32.50
00545 GALLAGHERS SERVICE IN* 56229 07/29/97 257495 00/10/97 226.03
VENDOR TOTAL 226.03 0050 GOLF CAR MIDWEST 56230 07/29/97 971656 07/08/97 46.69
VENDOR TOTAL 46.69
G5880 GOPHER STATE ONE:-CALL* 56231 07/29y97 7060446 06/30y97 189.00
VENDOR TOTAL 189.00
00755 W WGRAINGER INC 56232 07/29/97 497-102279-5 05/29y97 14.03
56232 07/29/97 497-109442-2 07/01/97 21 . 10
56232 07y29/97 497-109553-6 07/01/97 17.47
VE.NDOR TOTAL 52.60
00900 GRIGGS, COOPER, & COM* 56233 07/29/97 86236 07y16y97 183. 15
VENDOR TOTAL 183. 15
H4986 HOFFMAN FILTER SERVIC* 56234 07/29/97 9624 07/08/97 64.00 `
VENDOR TOTAL 64.00
H5847 HORNUNG'SPRO GOLF SA* 56235 07/29/97 925154 07/06/97 282.21
56235 07y29/97 926129 07y08/97 552.89
56235 07/29/97 929182 07y16/97 395.37
56235 07y29/97 927387 07/11/97 83.66
VENDOR TOTAL 1314. 13
H7000 HYDRAULIC SPECIALTY C* 56236 0//29/9/ 19754 06/24y97 28. 12
����
�N�r
�
,
PAGE 5 ACCOUNTS PAYABLE CHECK REGISTER
AP-C10-01
MOUNDS VIEW
�
VENDOR CHECK CHECK INVOICE INVOICE
NO VENDOR NAME NUMBER DAl !..: INVOICE NMBRDATE AMOUNT
�I� VENDOR TOTAL 28. 12
��
13000 IKON OFFICE SOLUTIONS 56237 07/29/97 25344A 07/01/97 126.29
5623707/29/97 33062A 07/14/97 14.91-
VENDOR TOTAL 111 .38
I5335 INDELCO 56238 07/29/97 128204 07/15/97 134. 19
VENDOR TOTAL 134. 19
05/19/9/
I5454 INNOVATIVE IMAGES 56239 07y29y97 22 50.56
VENDOR TOTAL 50.56
I5480 INTERGVT INFO SYST AD* 56240 07/29/97 07/10/97 35.00
VENDOR TOTAL 35.00
15500 INT'L CONF . OF BLDG. * 56241 07/29/97 07/10/97 59.6O
VENDOR TOTAL 59.60
15535 INSTY-PRINTS 56242 07/29/97 13279 07/17y97 85.56
VENDOR TOTAL 85.56
56243 07/29/97 07/15i97 22.77
K0275 K-MART 3031 ,
VENDOR TOTAL
K��� KENNEDY & GRAVEN 56244 07/29/97 16200 06/11 /97 7104.92
56244 07/29y
97 14704 07/08797 3000.00
��� 56244 07/29/97 16197 06/11 /97 3363 .22
56244 07/29/97 16716 07/08/9/ 3724.02
56244 07/29/97 16719 07/08/9/ 12228.28
VENDOR TOTAL 29420.44
L0245 LEAGUE OF MN CITIES %* 56247 07/29/97 07/09/97 180.23
VENDOR TOTAL 180.23
L0550 LAKES AIR HEATING & C* 56248 07/29/97 06/03/97 323.70
VENDOR TOTAL 323.70
L3545 LILLIE SUBURBAN NEWSP* 56249 07/29/97 06/30/97 269.30
VENDOR TOTAL 269.30
L6000 LTD POWER EQUIPMENT 56250 07/29/97 25910 06/26/97 47 .55
VENDOR TOTAL 47.55
9 189022 07y15y97 55 00
M0280 MAC DONALD BILL 56251 07/29/9/ .
` VENDOR TOTAL 55.00
M0320 MTI DISTRIBUTING CO 56252 07/29/97 I169615 ` �7/01/97 7.58
56252 07/29/97 1169574 07/01 /97 89.86
56252 07/29/97 1169544 07/01/97 46.47
56252 07/29/97 1170517 07/07/97 37.66
PAGE 6 ACCOUNTS PAYABLE CHECK REGISTER
M
AP-C10-01 OUNDS VIEW
VENDOR CHECK CHECK INVOICE INVOICE �
NO VENDOR NAME NUMBER DATE INVOICE NMBR DATE AMOUNT
�1� 56252 07/29/97 1169265 06/30y97 44.57
��
VENDOR TOTAL 226. 14
M0676 MARKERTEK VIDEO SUPPL* 56253 07/29y97 234896 07/08/97 611 .27
VENDOR TOTAL ' 611 .27
M0760 MATCO TOOLS 56254 07/29y97 57603 07/03/97 170.35
VENDOR TOTAL 170.35
M1900 MED-COMPASS , INC 56255 07/29/9/ 5774 07/09/97 25.50
VENDOR TOTAL 25.50
112164 METRO LEGAL SERVICES,* 56256 07/29/97 725199 07/15/9/ 12.00
56?56 07/29/97 722580 07/08/97 17.00
VENDOR TOTAL 29.00
97 108430 07y17/97 69 00 �
M3415 MICROFACS INC. 56257 07/29/ .
` ' VENDOR TOTAL 69.00
M3422 MIDWAY +ORDCO .PANY 56258 07/29/97 36881 07/17/97 124.79
56258 07/29/97 36872 07/17/97 71 .75
VENDOR TOTAL 196.54
M3442 MIDW | ASPHALT CORPO* 50259 07/29y97 26126MB 07y09/97 395. 10
- VENDOR TOTAL 395. 10
CO20406 07/01y97 14.91
M����4 MIDWEST COCA-COLA BOT* 56260 07/29y97 /
56260 07/29/97 10369303 07/10/97 284.77
56260 07/29/97 10429289 07/17/97 517.44
VENDOR TOTAL 817. 12
M3448 MIDWES / SPECIALTY SAL* 56261 07/29/97 8252 06/11/97 36.00
56261 07/29/97 8410 07/10/97 34.42
56261 07/29y97 8229 06/11/97 118. 19
VENDOR TOTAL 188.61
M3490 MINOR FORD 56262 07/29/97 FOCS224574 07/08/97 433.60
VENDOR TOTAL 433.60
M3530 MINNESOTA BLUE DIGITA* 56263 07/29/97 102474 O6/03y97 22.26
VLNDOR TOTAL 22.26
M5175 MINNESOTA UC FUND 56264 07/29/97 07/18/97 42.20
VENDOR TOTAL 42.20
00015834 07/09y97 362 25
M5195 MINNESOTA WOMEN'S PRE* 56265 07/29/97 .
VENDOR TOTAL 362.25
9 19713570 07/15/97 102 99
M5470 MITA FINANCIAL SERVIC* 56266 07/29/97 .
VENDOR TOTAL 102.99
���p
��
�
111111PA07111111111.11111...F.: 711.1111111111.11111.11111111.11111111111111111111.11111.1111111111111.11111.111.1.1.1.1.111.11111.11ACCOUNTSPAYABLECHE:KunEDISTER
AP-C10-01. MOUNDS VIEW
VENDOR CHECK CHECK INVOICE INVOICE
NO VENDOR NAME NUMEER DATE INVOICE NMBR DATE AMOUNT
����
��� 56267 07/29/97 472
M5 '00 MONOTRADE COMPANIES 15 07/16/97 1967 .50yENDOR TOTAL 1967 ,50
39 35
M6001 MOUNDS VIEW INN 56268 O7/29/9 05/08/977 3935
VENDOR TOTAL .
M6085 MOUNDS VIEW 66 56269 07/29/97 090999 06/30/97 100.00
VENDOR TOTAL 100.00
M6800 STATE CHEMICAL MEG CO 56270 07/29/97 0030191 06/03/97 131 .43
VENDOR TOTAL 131 .+3
N1168 NATIONWIDE TRUCK/TRAI* 56271 07/29/97 37212 06y30/97 159.75yENDOR TOTAL 159.75
N2900 NIKE INC 56272 07/29/97 25351239 07/03/97 45.83
VENDOR TOTAL 45.23
7
N3690 NORTH STAR TURF 56273 07/29y9/ 149314 .98
07/02/9 228
` INC 56273 07/29/97 543003 06/13/97 529.20
VENDOR TOTAL 758.84
.
N4000 NORTHERN SANITARY SUP* 56274 07/29/97 417416 06/16y97 52.34
VENDOR TOTAL 52.84
illN NORTHERN STATES POWER* 56275 0//29/97 07/02/97 4770.46
*�»» 56275 07/29/97 07/29/97 93.96
VENDOR TOTAL 4864.42
07y14/97 80 39
50 OFFICEMAX CREDIT PL .
O33 AN 56276 07/29/97 50270 07/29/97 07y21/97 211 ^81
VENDOR TOTAL 292.20
P2200 PHILLIPS 66 COMPANY 56277 07/29/97 07/29/97 2259.05
VENDOR TOTA| 2259.00
1 P3766 PITNEY BOWES 56278 07/29/97 8407165-JN97 07y06/14 990.00
VENDOR TOTAL p/o.00
P5915 POMP'S TIRE SERVICE` * 56279 07/29/97 777633 07/1:D/97 28.00
VENDOR TOTAL 28.00
P8000 PUBLIC SECTOR JOB BUL* 56280 07/29/97 07/15/97 277. 10
VENDOR TOTAL 2// . 10
R0865 RAMSEY COUNTY 56281 07/29/97 K02716 40504 06/25y .47
97 3300
50281 07/29/97 1(02733 40504 06/27/97 400.00
56281 07/29/97 D01463 42100 07/15/97 15339.75
50221 07/29/97 K02687 40504 06/23/97 120.64
0
•
i
PACE 8 ACCOUNTS PAYABLE CHECK REGISTER
AP-C10-01 MOUNDS VIEW
VENDOR CHECK CHECK INVOICE INVOICE '
NO VENDOR NAME NUMBER DATE INVOICE NMBR DATE AMOUNT
�I� VENDOR TOTAL 15953.86
��
R1950 REMAP CORPORATION 56282 07y29/97 97 06y26/97 49.95
VENDOR TOTAL 49.95
R7200 RUFF - CUT 56283 07/29/97 97065 07/15/97 378.00
VENDOR TOTAL 378.00
20500 ST . CROIX RECREATION * 56284 07/29/97 10135 07/14y97 75.43
VENDOR TOTAL 75.43
S0515 ST CROIX SCREENPRINT 56285 07/29/9/ 0002-6044 07/14/97 613. 44
` VENDOR TOTAL 613.44
20802 SAINT PAU' PIONEER PR* 56286 07/29/97 573231 06/30/97 346.50
� VENDOR TOTAL 346.50
22060 SERCO LABS 56287 0//29/97 72090 07/02/97 77.00
VENDOR TOTAL 77 .00
22793 STATE OF MINNESOTA 56288 07/29/97 210259 07y22/97 50.00
VENDOR TOTAL 50.00
07/10/9/ 26 76
23191 SHELDON PAMELA 56289 07/29/97 .
` 56289 07/29/97 07/09/97 39.78
ill VENDOR TOTAL 66'54
'
' 7 1O994 07/23/97 33 00
23300 SHRED- IT 56290 07/29/9 .
VENDOR TOTAL 33.00
23830 STATE OF MINNESOTA CP* 56291 07/29/97 07/24/97 350 .00
VENDOR TOTAL 350.00
25605 SNYDER'S DRUG STORES,* 56292 07/29/97 504-00006 07/14/97 7 .98
56292 07/29/97 5044-044 07y10/97 10. 18
56292 07/29/97 5044-004 07y17/97 13.53
56292 07/29/9/ 5044-000016 07/10/97 7 .44
56292 07/29/97 5044-00066 O7/16/97 4.89
VENDOR TOTAL 44.02
` 07/01/97 288 75
26250 SPRING LAKE PARK F. 56293 07y29/97 .
56293 07/29/97 07/10/97 12559.00
VENDOR TOTAL 12847 .75
27272 STIGNEY ROG+R 56294 07/29/97 06/11/97 40.80
` VENDOR TOTAL 40.80
29600 SYSCO FOOD SERVICES 0* 56295 07/29y97 707091014 07/09/97 78.71
56295 07/29/9770709O957 07/09/97 37 .50
56295 07/29/97 707152096 07/15/97 367 .67
����
��~
Ap-C10-01 MOUNDS VIEW
VENDOR LHEL.K CHECK INVOICE INVOICE •
NO VENDOR NAME NUMDER DATE INVOICE NMDR DATE AMOUNT
5625 07/29/97 70/020260 07/02/97
411 56295 07/29/97 707151129 07/15/97 136.86-
7 707221515 07/22/97 381 . 14
56295 O7/29/9
718 66
- -- VENDOR TOTAL .
T3000 THOMPSON PUBLISHING 0* 55295 07/29/97 52-1273515 07/11 /97 248.00
VENDOR TOTAL 2+8.00
T5798 TOLL GAS & WELDING SU* 56297 07/29/97 558770 06/30/97 5. 10
56297 07/29/97 1242 1
95 07/03/97 6.60
VENDOR TOTAL 21 .70
56298 07/29/97 07/01 /97 1904.54
U0400 U S WEST 56298 07/29/97 07/29/97 301 ^60
VENDOR TOTAL 2206. 14
U0401 U S WEST COMMUNICATIO* 56300 07/29/9/ 07/10/97 41 .72yENDOR TOTAL 41 .72
7
U3000 UNIFORM UNLIMITED 56301 07y9/97 384854 .57
07/O2/97 51 1724
56301 07/29/97 358150 06/30/9 .
55001 07/29/97 385030 07/03/97 51 .97
56301 07/29/97 386005 07/14/97 25.45
VENDOR TOTAL 146.23
97 74O093540 07/16/97 130. 15
U UNITOG RENTAL SERVICE* 56302 07/29/ 7 740092627 07/09/97 182^53
���` 55902 07/29/9
56302 07/29/9� 740093547 07/16/97 45.20
56302 0//2 / 740092634 0//09/97 38, 11
AL 395 99
VENDOR | u | .
V5000 VIKING ELECTRIC 56304 07/29/9/ 3133800 07/15/97 59.95
0
56304 07/29/97 3133925 7 1
/15/9/ 23^o+
56304 07y29/97 3087897 06y17/97 57 .75
56304 0//29/97 CM 538953 06/20y97 45.85-
56304 07/29/97 CM 538965 06/20/97 4.74-
VENDOR TOTAL 190. 15
W0650 WARNER INDUSTRIAL SUP* 55305 07/29/97 1294498-01DOR06/27/97 546.20
W1950 WESTBURNE SUPPLY INC 56306 07/29/97 2461901 07/02y97 21 .07yENDOR TOTAL 21 .07
Y9100 YAMAHA MOTOR CORP. , U* 56307 07/29/97 07/29/97 231 .00yENDOR TOTAL 231 .00
0O0 ZEP MANUFACTURING coM» 56308 07/29/97 57655792 06/30y97 580.31
Z3 56308 07/29/97 57656906 07/07/97 5u. /4
VENDOR TOTAL 644.05
����
���
111111.11111.11.11.111.11111.1.1.1.11......11.1.......linimmnPAGE 10 ACCOUNT PAIrOL.E.: CHECK REGI
F:' CIL 0 iviOUNDS :LEN
��� 56309 07/29/97 05/06/97 75.00
Z4 - 0 ZIEGLER INC VENDOR TOTAL 75^00
GRAND TOTAL 275480. 11
����
��
��
rA"E ^ ACCOUNTS PAYABLE ID CHECK REGIS
� -� NVOICE �~
INVOICE I
Ap-010-02 CHECK CHECK INVOICE NMBR DATE '- -�l
VENDOR NUMBER DATE AMO
NO VENDOR NAME
07/10/97 2500.00
M MOUNDS VIEW COMMUNITY* 55076 07/10/97 VENDOR TOTAL 2500.0O
50.
52211 GRAND SLAM 55078 07/11/9/ 07/11/97 461
VENDOR TOTAL 461 .50
07y11/97 150.00
67112 BARK AVENUE ON PARADE 55079 07/11/97 VENDOR TOTAL 150.O0
07/11/97 750.00
56303 WHITE, NEILSEN 55080 07/11/97 VENDOR TOTAL 750.0O
07/11 /97 700.00
77205 BRASS MENAGERIE 55081 07/11/97 VENDOR TOTAL 700.00
N4200 NORTHERN STATES POWER* 55082 07/15/97 07/15/97 6419. 10
yENDOR TOTAL 6419. 10
07y15/97 77 .50
M6003 MOUNDS VIEW LIONS CLU* 55084 07/15/97 VENDOR TOTAL 77.50
57303 ARROWHEAD FIREWORKS C* 55085 07/15/97 03362 yENDORTOTAL 4000.00
07/15/97 4000.00
07/17/97 4348.42
W q WESTERN BANK
- 55086 07/17/97 07/17/97 1147.09
55O86 07/17/�// 07/17/97 67656 ^09
��� 55086 07/17/97 07/17/97 34402^42
55086 07/17/97 VENDOR TOTAL 107554 ^02
07/17/97 5718.65
p7900 PUB EMPLOYEES RETIREM* 55087 07/17/97
VENDOR TOTAL 5718.65
07/17/97 123.02
10082 ICMA RETIREMENT TRUST* 55088 07/17/97 VENDOR TOTAL 123.02
07/17/97 13130.54
P0050 P E I P 55090 07/17/97 VENDOR TOTAL 13130.54
294 75
07/18/97 .
77206 TAYLOR FALLS SCENIC B* 55091 07/18/97 VENDOR TOTAL 294.75
96 86
55092 07/21/97 7107010 07/21 /97 q6. 86
O3185 OFFICE DEPOT, INC. VENDOR TOTAL ^
16� 29
TOR INC* 55093 07/22/97 23-08596 05/09/97 13^q6
M3447 MIDWEST RADIATOR, 55093 07/22/97 23-08/'77 180^ 25
VENDOR TOTAL .
07/22/97 281 .39
E1437 ELAN FINANCIAL SERVIC* 55094 07/22/97
��m
PAGE 2 ACCOUNTS PAYABLE PRE-PAID CHECK REGIS'
AP-CIO-02 MOUNDS VIEW
VENDOR CHECK CHE:-.CK INVOICE: INNOICE
1\10 VEI\1DOR NAME NUMBER DA"1'E I NvO i CE NivIDR DATE AMOUNT
410 VENDOR TOTAL 281 .39
55095 07/22/97 07/22/97 940.00
U0300 U S POSTMASTER VENDOR TOTAL 940^00
U9099 MINNESOTA ` UNIVERSITY* 55096 07/22/97 07/22/97 400.00
VENDOR TOTAL *xv.vv
7 579.26
7 07/23y9
STATE TREAS* 55097 07/23/9 '
M4q99 MINN�SOTA ' VENDOR TOTAL 579^26
10033 INTERTEC PRESENTATION* 55098 07/23/97 07/23/97 345.00
VENDOR TOTAL 345.00
7246
M4200 MINNESOTA DEPT OF REV* 55099 07/23/97 VENDOR TOTAL 07/23/97 00
., - '
724600
04830 DISCOVERY ZONE 55100 07/25/97 O7/25/97 437.75
VENDOR TOTAL 43/ . /5
,
10022 IpMA BOOKSTORE 55101 07/25/9/ 07/25/97 32.25VENDOR TOTAL 32.25
07/25/97 109.00
55102 07/25/97
P2755 PIZZA HUT VENDOR TOTAL 109^00
I- GRAND TOTAL 152526.84
1
411
Item No. q'3
Staff Report No.q`l
Meeting Date:7-28-97
Type of Business: CA
WK: Work Session;PH:Public Hearing;
CA:Consent Agenda;CB:Council Business
City of Mounds View Staff Report
To: Mayor and City CCuncil
From: Lynnette Morgan,
Item Title/Subject: Adopt Resolution No. 5146 Approving a Step Adjustment for Pamela
Sheldon, Community Development Director
Date of Report: July 24, 1997
Pam Sheldon, Community Development Director, is scheduled to receive a step adjustment.
Pam has been with the City since July 29, 1996. She is currently at step 3 and a step adjustment
is scheduled to step 4. The step adjustment is consistent with this position's step plan.
Recommendation: Adopt Resolution No. 5146 approving a step adjustment for Pamela Sheldon,
Community Development Director.
•
•
•
RESOLUTION NO. 5146
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING STEP ADJUSTMENT FOR PAMELA SHELDON,
COMMUNITY DEVELOPMENT DIRECTOR
t,
WHEREAS, Pamela Sheldon began working for the City of Mounds View on July 29,
1996; and
WHEREAS, Ms. Sheldon's work performance has fulfilled the responsibilities of
Community Development Director as outlined in the position description; and
WHEREAS, Ms. Sheldon's work performance has been satisfactorily reflected in her
performance review; and •
WHEREAS, a step adjustment to Step 4, which is consistent with this position's
compensation schedule, is recommended.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council hereby
approve a step adjustment for Pamela Sheldon from$4,704.53/month to $4,965.89/month
effective 7/29/97.
Presented this 28th day of July, 1997
(SEAL)
Mayor McCarty
ATTEST:
Chuck Whiting, City Clerk Administrator
S
Item No. 53C.,
Staff Report No. q7- Q.1/ C
Meeting Date: 7-28-97
Type of Business: CA
WK: Work Session;PH:Public Hearing;
CA:Consent Agenda;CB:Council Business
City of Mounds View Staff Report
To: Mayor and City C unci)
From: Lynnette Morgan
Item Title/Subject: Set a Public Hearing for Monday, August 11, 1997 at 7:05 p.m., to
consider the transfer of the off-sale intoxicating liquor license for
Murzyn Liquors, 2840 Highway 10 to Chou Vang
Date/pf Report: July 24, 1997
As required Chapter 502 of the Municipal Code, "Intoxicating Liquor," a public hearing is
required for the transfer of a liquor license. Mr. Chou Vang has submitted an application for the
transfer of the off-sale intoxicating liquor license for Murzyn Liquors. As such, staff is
requesting to schedule the public hearing for Monday, August 11, 1997 at 7:05 p.m., to consider
the transfer of the off-sale intoxicating liquor license.
The attached Public Hearing Notice for the transfer of the license will be mailed to property
• owners within 350 feet of the establishment and placed in the New Brighton Bulletin, July 30,
1997.
The attached memo from Chief Hamacher summarizes the investigation completed on Mr. Vang.
He has paid all of the necessary license fees for the operation of this establishment which
includes the off-sale liquor license, tobacco products and investigation fee.
Item No. /1
Staff Report No.97- 2/ 7/9-
Meeting Date: July 28, 1997
Type of Business: CB
WK: Work Session;PH:Public Hearing;
CA:Consent Agenda;CB:Council Business
City of Mounds View Staff Report
To: Mayor and City Council
From: James Ericson,Planning Associate
Item Title/Subject: Consideration of Resolution No. 5144, a Resolution approving a
Development Review for Silver Lake Commons, 2625 - 2655 Highway 10;
Planning Case No. 487-97
Date-of Report: July 24, 1997
Overview
Proposal:
The applicant, MSP Real Estate, Inc., is requesting approval of a development review for the
Silver Lake Commons project located at 2625 -2665 Highway 10, property which includes the
existing Red Oak Apartments (2657 and 2665 Highway 10), two privately held vacant lots and a
third vacant lot owned by the City. The applicant proposes to construct 16 two-level rental
• townhome units on the vacant parcels while completely rehabilitating the 40 existing apartment
units. New hipped-style roofs and new siding will be added to the apartment buildings to match
the design of the proposed rental townhomes. The applicant is also proposing to replace all of the
carpeting and vinyl flooring, windows, and the kitchen appliances and cabinets. They will be
replacing furnaces and water heaters and light fixtures as needed. With the 40 existing units and
the 16 new rental townhomes, the density on this 3.78 acre site would be 15.0 dwellings per acre.
Two separate zoning designations apply to this project. The apartments are zoned R-4, High
Density Residential; and the vacant parcels are zoned R-3, Medium Density Residential. The
density allowed by the R-4 and R-3 districts is 17.4 units per acre.
Type of Review:
The proposed Silver Lake Commons development is consistent with the Mounds View
Comprehensive Plan, which shows this property for High Density Residential. It is also consistent
with the existing zoning, in that R-4 and R-3 allow for multiple family dwellings at 17.4 units per
acre. The request before City Council is for approval of a development review, or site plan
review, which is technical in nature. Development review is used to check if the proposal meets
all of the zoning requirements such as setbacks, building heights, open space and parking
requirements. Development review is required by Section 1006.06, Subd. 2 and Subd. 3 of the
Mounds View Municipal Code, and is not subject to a public hearing requirement.
This project involves some additional issues outside of the development review, including a
request by the applicant to purchase the City-owned property lot at the corner of Eastwood and
Highway 10 and an allocation of tax increment funds from the City. Both of these issues are on
the Economic Development Authority's agenda for your meeting following the regular City
Council meeting. Any decision on the development review may be made contingent on the
Silver Lake Commons Development Review
Planning Case No. 487-97
July 24, 1997ID
Page 2
EDA's decisions on the land sale, since the project requires the consent of the landowners for the
project to go forward. The sources of financing for the project, and their implications for the
income levels of households living in these units, are not issues relevant to the discussion of the
development review.
Action by the Planning Commission:
On July 16, 1997, the Planning Commission, in Resolution 514-97, recommended approval of the
development review, and approved a variance in the parking ratios to allow a ratio of 1.0
spaces/unit for covered parking and 1.15 spaces/unit for surface parking to be used. The ratio in
the ZIning Code is 1.0 spaces/unit for covered parking and 1.5 spaces/unit for surface parking.
The applicant has shown there is sufficient area on the site to build the additional 19 spaces
needed to meet the full ratio for surface parking (i.e. proof of parking).
Discussion
Dimensional Requirements:
Required Proposed: Met ?
Building Setbacks:
Front (Highway 10): 30 feet 48 feet Yes •
Front (Eastwood): 30 feet 30 feet Yes
Rear: 30 feet 48 feet Yes
Parking Lot Setbacks: 5 feet 5 feet Yes
Minimum lot width: 100 feet 390 feet Yes
Minimum lot area: (2,500 sq.ft. per D.U.):
Total units 140,000 sq.ft. 164,657 sq.ft. Yes
New rental townhomes 40,000 sq.ft. 94,090 sq.ft. Yes
Building height: 45 feet 30 feet Yes
Minimum floor area per D.U.:
Three bedroom units: 870 sq.ft. 1,320 sq.ft. Yes
Four bedroom units: 920 sq.ft. 1,620 sq.ft. Yes
Parking requirements:
Uncovered: (1.5 per unit) 84 spaces 65 spaces+
19 in proof of parking Yes *
Covered: (1.0 per unit) 56 spaces 57 spaces Yes
* The Planning Commission, in Resolution 513-97, approved a variance in the parking
ratios for this project to allow for proof of parking. With the 65 spaces provided and the
19 spaces set aside in greenspace, a total of 84 spaces can be provided
Drainage and Ponding:
The drainage proposal is to create a detention pond at the southeast end of the site, which then
would feed water to the Highway 10 ditch. The ditch flows north at this point and goes through a
culvert under Highway 10 to the D.W. Jones property and wetland. The drainage diagram and
the stormwater summary analysis was forwarded to Rocky Keehn at SEH, Inc., the City's
engineer, for review. Because of the placement of buildings and parking areas in the traditional
Silver Lake Commons Development Review
Planning Case No. 487-97
. July 24, 1997
Page 3
pathway for drainage on the site, the applicant will grade a swale on the adjoining property to the
north to route the water from that lot to the proposed detention pond in the southeast corner of
the site. The property owner for 7800 Eastwood has agreed to allow the grading work to be
done on their lot and to provide a drainage easement to protect the swale. The site also receives
runoff from Eastwood Road via a bituminous swale that cuts across the southeast corner of this
property. The existing swale is located where the detention pond is proposed to be built. The
swale will be moved south to avoid the pond. Mr. Keehn finds the drainage and ponding to be
acceptable and adequate to handle and treat 100-year stormwater runoff from the site.
Acce§s
Therelis one access into the site, which will be constructed between the existing Red Oak
Apartments and the new rental townhomes, and which will connect to Highway 10. There are no
access points on Eastwood Road. The existing access from Highway 10 between the two
apartment buildings will be removed. The Minnesota Department of Transportation (MnDOT) is
requiring that the applicant add a deceleration lane for right turns off of Highway 10 going into
the development and an acceleration lane for right-turns exiting the development. The letter from
MnDOT is attached. To do this and to remove the existing driveway and culvert, the applicants
will need to obtain a permit from MnDOT. The attached resolution includes a condition that the
applicant obtain the required permit prior to the City issuing building permits for the project, and
• post surety for these improvements, either with the City or with MnDOT, if so required by
MnDOT.
Parking
The parking ratio required for multiple family residential units is 2.5 spaces per unit, with 1.0
space/unit in covered parking and 1.5 spaces/unit in surface parking. The total number of spaces
required for this project would be 56 garages and 84 surface spaces, for a total of 140 spaces.
The applicants proposed 57 covered garage spaces, one more than what is required for the
proposed 56 units. The plan shows 65 surface parking stalls and sufficient room to add 19 stalls
in areas set aside in green space, for a total of 84 spaces. The use of proof of parking was
approved by the Planning Commission in Resolution No. 513-97, which granted a variance in the
parking ratio. The variance allows the parking ratio to be 1 space/unit for covered parking and
1.15 spaces/unit for surface parking, with a requirement that the applicant will build the additional
parking spaces if it is determined by the City that the additional parking spaces are needed later.
Landscaping and Fencing:
The landscape plan submitted by the applicant has been reviewed by Rick Wriskey, the City
Forester. Mr. Wriskey made a number of recommendations and suggestions which were
addressed by the applicant in a revised landscape plan, dated 7/24/97. The applicant has shown a
desire to retain as many significant tress as possible on the vacant lots. Staff has included a
condition that these trees be fenced during construction to protect fragile root systems and
prevent heavy machinery from being place within the dripline of the trees.
A variety of planting materials will be used to supplement the existing tree cover and shrubbery on
the Red Oak property. Flowering Crabapple trees will be added.in front of the Red Oak buildings
Silver Lake Commons Development Review
Planning Case No. 487-97
July 24, 1997
Page 4
and also along the property line with 7800 Eastwood Road to screen the headlights from vehicles
entering the complex. Additional greenspace was created as a result of removing the driveway
between the two buildings. In this greenspace, numerous shrubs, Armor Maples and Trevor
Lindens will be planted. In front of the rental townhomes along Highway 10, a row of Anthony
Waterer Spirea will be planted to form a hedge-like buffer between the driveways and the
Highway 10 right of way. In front of each rental townhome unit will be a Hackberry tree in
addition to a selection of shrubs which include Yews, Junipers, Arborvitaes and Euonymus.
Behind the units will be shrubs such as Spirea, Buckthorn and Viburnum. Spruce trees will be
planted along Eastwood Road and south of the proposed drainage pond, as well as in the
northwest corner of the lot fronting Highway 10. All pervious surfaces will be sodded with the
exception of the open play area and drainage ponds along Eastwood Road, which will be seeded.
Three types of fencing are proposed in this development. There is a solid, cedar fence along the
west and part of the north property line connecting the new garage buildings to provide privacy
both to this development and the adjacent single family homes. It is our understanding that the
fencing will be six feet high. The fencing along the north property line switches from wood to
chain link at a point 130 feet from Eastwood Road. The chain link fence will continue along the
north property line, and along Eastwood Road around the play area, tying to the rental townhome
building in the southeast corner of the site. The chain link fence is proposed to be 42 inches high,
and is intended to be residential in character, allowing a view of the open play area and the •
numerous trees on the property from Eastwood Road. This fence is also intended to provide a
safe play area for the children.
There will be an iron picket fence between the two existing apartment buildings and to the
doorway of the westernmost apartment building which will keep children from using the"front
lawn" of the apartment buildings as a play area. This fence will also protect children using the
proposed tot lot between the apartment buildings.
The applicant has responded to a suggestion from City Council and staff and is willing to install a
gate in the chain link fence along Eastwood Road in the northeast corner of the site, to allow
children to walk to a school bus stop on Eastwood Road, if the bus stop is moved from its current
location on Highway 10. Using Eastwood Road is viewed as a safer alternative. Any changes in
bus stops would need to be coordinated through the school district.
Open Space and Play Area:
Section 1104.02, Subd. 2b. of the Zoning Code requires 625 square feet of usable open space per
multiple dwelling unit. With 56 dwelling units total for the complex, this amounts to 35,000
square feet. The applicant is providing usable open area in excess of what is required for the
entire complex with 36,500 square feet provided on the rental townhome side of the complex and
an additional 21,400 square feet provided on the Red Oak side of the development. Together, a
total of 57,900 square feet of usable open space will be provided, which is 1034 square feet per •
unit or 65 percent more than that required by Code.
Silver Lake Commons Development Review
Planning Case No. 487-97
ipJuly 24, 1997
Page 5
The applicant is proposing two play areas for this development: a tot lot located between the
existing Red Oak Apartment buildings, and another larger area with play equipment, open play
area, picnic area and barbeque grills located behind the rental townhome units. A small, indoor
recreation/social room will be provided next to the rental office for year-round gatherings or other
similar functions.
Site Renovation and Access:
One of the major components of this project is the renovation of the existing Red Oak
Apartments, which has fallen into a state of neglect and disrepair. The buildings will be
compimtely renovated to match the design of the new rental townhomes. In addition to exterior
improvements such as new hip-styled roofs, windows and siding, the interior will refurbished as
well. Apartments will be renovated three or four at a time, depending upon the number of vacant
units. As units are completed, existing residents will move into them, vacating their old
apartments. This process will continue until each apartment has been completed.
Currently, there is very little usable green space available on the Red Oak property. Children have
been playing in the parking lot, driveway, unsecured lawn area along Highway 10 or in the
Highway 10 right of way itself, none of which are suitable due to safety considerations. The
parking areas are currently separated from the buildings by less than ten feet. With the relocation
4, of the driveway south of the apartment buildings, an expanse of green space will be created as
well as a 28-foot buffer from the parking lot for the 2657 Highway 10 building.
The existing covered garages on the site will be razed and replaced by two new garage buildings,
one of which accommodating 15 stalls, and the other 26 stalls.
Utilities and Easements:Platting:
There are water and sewer lines in both Eastwood Road and Highway 10, so utilities are available
to the site. The applicant will need to replat the site to remove the lot lines since development
will be crossing those lines. A park dedication fee will need to be paid as a result of the
replatting. The need for easements for utilities and drainage for the development would be
addressed at that time. There are existing utility lines remaining from a former single family
residence on the site that will need to be removed and stubbed at the property line.
Comments from Referral Agencies:
Comments have been received from the City Engineer and MnDOT, which were discussed earlier
in this report. Staff has also received comments from the Fire Department and School District,
which are attached. The School District has indicated that there is sufficient room in the schools
for the number of additional children that this development is expected to generate. The
Waterworks, which has an easement in close proximity to the development, has indicated by
telephone that they have no concerns with the proposal.
Silver Lake Commons Development Review
Planning Case No. 487-97
July 24, 1997 •
Page 6
Recommendation:
Adopt Resolution 5144, approving a development review for MSP Real Estate, Inc. to allow for
the construction of 16 new two-level rental townhome units and the complete rehabilitation of the
existing Red Oak Apartments on properties located at 2625-2665 Highway 10, with stipulations.
James Ericson, Planning Associate
Attachments:
1. Resolution No. 5144
2. Planning Application
3. Zoning Map
4. Revised Site,Drainage and Landscape Plans,dated 7/24/97
5. Letter from the Applicant
6. Letter from MnDOT,dated 7/11/97
7. Hydrological Review by Rocky Keehn,dated 6/6/97
8. Memo from Rocky Keehn,dated 7/9/97
9. Memo from Mark Bishop,dated 5/28/97 •
10. Letter from Ind. School District 621,dated 7/10/97 '
11. Planning Commission Resolution 514-97
i
• RESOLUTION NO. 5144
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING A DEVELOPMENT REVIEW
FOR SILVER LAKE COMMONS, 2625-2665 HIGHWAY 10;
MOUNDS VIEW PLANNING CASE NO. 487-97
WHEREAS, MSP Real Estate, Inc. has applied for a development review to renovate the
existing Red Oak Apartments and to construct a 16-unit rental townhouse development on the
parcels located at 2625 -2655 Highway 10, legally described as follows:
T
LOTS 78 THROUGH 82 AND LOT 83, EXCEPT THE REAR 150 FEET THEREOF;
SECTION 6, TOWNSHIP 30, RANGE 23,RAMSEY COUNTY, MINNESOTA
WHEREAS, Chapter 1006 of the Mounds View Municipal Code requires that a
development review be conducted for this and similar projects; and,
WHEREAS, the property is shown in the Mounds View Comprehensive Plan for high
density residential; and,
WHEREAS, the property is in the R-4 and R-3 multiple family residential districts, which
allow for apartments and rental townhomes at densities up to 17.4 units per acre; and,
WHEREAS, the Mounds View City Council has reviewed the following documents
regarding this development review request:
1. Planning Application
2. Zoning Map
3. Revised Site,Grading and Landscape Plans,dated 7/24/97
4. Letter from the Applicant
5. Letter from MnDOT,dated 6/26/97
6. Hydrological Review by Rocky Keehn,dated 6/6/97
7. Memo from Rocky Keehn,dated 7/9/97
8. Memo from Mark Bishop,Fire Marshal,dated 5/28/97
9. Mounds View Planning Commission Resolution 514-97
WHEREAS, the Mounds View City Council has received a recommendation of approval
from the Mounds View Planning Commission as stated in Planning Commission Resolution No.
514-97; and,
WHEREAS, the Mounds View Planning Commission approved Resolution No. 513-97
• which approved a variance in parking ratios for this project such that 1 covered space per unit,
and 1.15 surface space per unit is required, for a total of 149 parking spaces to be provided and
proof of parking for an additional 19 parking spaces; and,
City Council Resolution No. 5144
Silver Lake Commons Development Review
July 28, 1997 .
Page 2
WHEREAS, the Mounds View City Council has made findings that the application from
MSP Real Estate, Inc. meets the dimensional requirements as required in the Mounds View
Zoning Code, Chapter 1100; and,
WHEREAS, the Mounds View City Council does hereby find that the landscape plan as
proposed satisfies the requirements of the Code; and,
WHEREAS, the City Engineer has reviewed the drainage plan for this site and has found
it acceptable and consistent with the Master Drainage Plan previously approved by the City
Coui bil and Rice Creek Watershed District; and,
WHEREAS, the City Fire Marshal has reviewed the site plans and finds that the layout
meets Fire Department requirements for emergency vehicle access; and,
WHEREAS, the Mounds View School District has indicated that there is sufficient room
in the schools for the number of additional children that this development is expected to generate.
NOW, THEREFORE, BE IT RESOLVED, that the Mounds View City Council does
hereby approve the development review for the Silver Lake Commons project proposed by MSP
Real Estate, subject to the following contingencies: •
1. Prior to obtaining any building permits or grading permits, the applicant shall
perform the following:
a. Install snow fences or another type of demarcation device around those
areas where trees are to be retained. The area shall be of sufficient width
so as to protect the trees' root systems. The use of heavy equipment shall
be prohibited in these areas, and the property owner/developer shall be
responsible for monitoring construction activities to make certain these
restrictions are enforced.
b. Obtain permit approval from MnDOT for the relocation of the entrance to
the project area, the construction of a deceleration lane for right turns into
the project and an acceleration lane for right turns exiting the project and
for any regrading required by MnDOT within the MnDOT right of way.
c. Execute a development contract, in a form approved by the City, as
required by Section 1006, Subd. 4 of the Mounds View Municipal Code.
The applicant shall provide surety in an amount to be determined by the
City to guarantee the construction of the acceleration and deceleration
lanes on Highway 10, the relocation of the asphalt drainage swale from i
Eastwood Road across the southeast corner of the site, and the grading
work to be done on 7800 Eastwood Road to create a drainage swale
across the north side of the project. If surety is required by MnDOT for
construction of the accel-decel lanes, the applicant may provide evidence of
City Council Resolution No. 5144
Silver Lake Commons Development Review
• July 28, 1997
Page 3
having posted surety with MnDOT in lieu of providing surety to the City
for the highway improvements.
d. Execute and record with Ramsey County a perpetual drainage easement
over that area on 7800 Eastwood Road regraded to function as a drainage
swale.
e. The applicant shall add to the plans a notation which states that the height of
the wood fencing is six feet, and the height of the chain link fencing bordering
the open play area is 42 inches.
2. This approval shall be contingent upon a decision by the Mounds View Economic
Development Authority to convey, sell or otherwise transfer ownership of the
property at 2625 Highway 10 to the applicants. If a decision is made not to transfer
this property to the applicants within one year of the date of this approval, the
approval shall be null and void.
ADOPTED this 28th day of July, 1997.
Duane McCarty, Mayor
ATTEST:
Charles S. Whiting, City Clerk-Administrator
(SEAL)
N:\DATA\USERS\DAMS\SHARE\DEVCASES\487-97\CC.RES
•
_ ;
CITY CF
—
•
Cis tSIti COMMUNITY DEVELOPMENT DEPARTMENT Ak
DEVELOPMENT APPLICATION III
EIFIV 2401 Highway 10, Mounds View MN 55112
pum,t=01.) 612-784-3055
612-784-3462-FAX
Please Type or Print Information-Complete Both Sides of This Form
Applicant Information
Name of Applicant MSP Real Fstatp. Inc-. Telephone 337-5144
Address _ -- 311 5th Avenue North Fax 336-4565
Minneapolis, MN 55401
Interest in Property(check appropriatebox)
_.. )
O Owner of Property
❑ Contract for Deed Owner -
❑ Lessee,Operator,Manager
Agreement to Purchase
O Other(explain)
Applicants must provide evidence of interest in property at the time of application,and if you are not the owner of the
property,you must provide a letter of permission from the owner giving consent to the filing of this application. The
property owner must sign this application for it to be accepted. 11111
Property Description/Proposal
Address or General Location Highway 10/County Road I
Legal Description See Attached
Property Identification#(PIN#f) See Attached
#of Acres 3
Current Zoning R-4, R-3
Present Use Type of Application
ftE Undeveloped/Vacant ❑ Comprehensive Plan Amendment 5200
❑ Single Family Dwelling ❑ Rezoning $200/ac;rain$200 max$1000
❑ Duplex/Two Family Dwelling ❑ Major Subdivision $250+$250 deposit*
CC Multi-family Dwellings 0 Minor Subdivision $150
O Business/Commercial Establishment 0 Planned Unit Development(PUD) $350
a Industrial Establishment ❑ PUD Amendment $150
❑ Other(explain) Conditional Use Permit R-1,R-2$75;all others$200
❑ Variance R-1,R-2$75;all others$200
❑ Code Appeal $75
CC Develop Review/Site Plan $100/ac;min$100 max$500
❑ Wetland Alteration Permit $50+deposit*
❑ Wetland Buffer Permit ?
❑ Floodplain Permit $200
•
❑ Other
"see Municipal Code for explanation of deposits
Please complete the reverse side of this application.
City of Mounds View,MN ;_ •
-
Development Application Page 2
S .
Property Classification yam` Abstract a Torrens
Description of Proposal See Attached
•
BY MY(q,UR) SIGNATURE ON THIS APPLICATION,I HEREBY DECLARE THAT,TO THE BEST OF MY
iorowualq,THE INFORMATION PROVID IS r i • DA CURATE.-- — ——
_
l• Signature of Applicant /) /1 -` - _ .- - _-
Name of Applicant(typed/printed) MSP Real Estate, Inc.
•
Signature of Property Owner
Name of Property Owner(typed/printed) 7.; :.. •
•
•
_ _ __________
. _ _
_ _______._ _
_ . _ _ . .
- - _ _ .
******* ******** ********************************** ******
FOR OFFICE USE ONLY
Date of Submittal 5 --.;3 -9 7
Date of Acceptance Assigned to:
Planning Case No. - 97 60-day Limit 120-day limit
•
Fees Paid: Account;# Check# -
Application .3 00 ( 5--5-471/
Park Dedication:
Deposits:
417:
Total:
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Zoning Map Case No. 492-97
2625 - 2665 Highway 10 N
Applicant: MSP Real Estate, Inc.
BKPV
June 5, 1997
Ms. Pam Sheldon
City of Mounds View
2401 Highway 10
Mounds View, MN 55112
Dear Pam,
Enclosed are 12 copies of revised and additional plans for MSP's Silver Lake Commons project.
.Arcn,cec'.ure Survey(with 2 full sized copies)
Site Plan
nrerior Design Landscape Plan
Drainage Plan with calculations
Three bedroom floor plan
1-vnee-Ing Four bedroom floor plan
• The Landscape Plan shows the existing trees that we feel can be saved--these include a grouping
of cottonwoods and elm at the site entry and many of the oak and pine trees in the play area. We
have shown overstory,ornamental and screen plantings on the plan, and have shown areas to be
sodded around the buildings and the larger play area to be seeded. We will include additional
foundation plantings around the buildings in the final landscape plan to be submitted for
permitting.
The Drainage Plan shows the existing drainage pattern on the existing site will be maintained—the
site slopes from north to south with part of the flow being diverted west of the 23 unit building
and part of it draining at the existing driveway. All existing water drains directly into the ditch in
Highway 10. We are not significantly changing the pervious/impervious surfaces for the existing
development. Paramount Engineering has calculated the additional runoff from the new
development on the east portion of the site. This runoff will be captured in the ponding area at the
southeast corner of the site. The pond will be sized for.2 AF of storage for water quality
treatment and an additional.31 AF for a 100 year event. The .2 AF will be contained in the
ponding area southeast of the 6-unit building while the ponding area for the 100 event will extend
north of the building and possibly over the drive area south of the building(as shown by the
dotted lines). The ponding area will be piped to drain into the ditch to flow west to the existing
I 5" pipe under Highway 10. Please call Bob Weigert at Paramount at 771 0544 if you have
additional questions on the drainage issues.
Please call me if you have questions or require additional information.
ooi`r Sincere y,
11111,:.3:9
P-terJ. Pfister,AIA
_ = c Jeff Huggett,MSP
Bob Weigert, Paramount mspjo5
IA
r„NNESo,..
Minnesota Department of Transportation
g Metropolitan Division
*ti)OF�9Q
Waters Edge .
1500 West County Road B2
Roseville, MN 55113
July 11, 1997
Pamela Sheldon
City of Mounds View
2401 Highway 10
Mounds View, MN 55112
Dear Pamela Sheldon:
SUBJECT: MSP Real Estate, Inc.
Site Plan Review S97-045A
East of Trunk Highway(TH) 10, North of CSAH 3
Mounds View, Ramsey County
C.S. 6204
•
The Nanesota Department of Transportation (Mn/DOT) has reviewed the MSP Real Estate, Inc.
revised site plan. We find the plan acceptable for further development with consideration of the
•
following comments.
• In our original letter of June 26, 1997, we encouraged the city to consider a second access to
the site on Eastwood Drive. After discussions with the county, we concur that access to TH
10 via County Road I may cause safety and congestion problems. However, we do
encourage the city to consider this access if Eastwood Drive becomes a cul-de-sac.
The following comments are repeated from our June 26, 1997 letter concerning the proposal.
• We require a permit for the relocation of the access to TH 10. We also require construction
of a right turn lane on westbound TH 10 for permit approval. This development proposal
necessitates the turn lane and is the responsibility of the project proposer, the city, or beth.
Enclosed is a diagram showing design specification for right turn lanes. In addition, the;
applicant must remove the existing access according to our specifications.
The permit applicant must submit plan and cross-sectional drawings of the proposed access,
showing the required turn lane. The new access should have 6:1 slopes or greater at the
entrance. If a culvert is required, it should be installed beyond the clear zone. Please contact
Lars Impola of our Permits Section at 582-1447 for further information and the appropriate
forms.
•
An equal opportunity employer
• Pamela Sheldon
July 11, 1997
page two
• We may require a Mn/DOT storm water drainage permit for the proposed development.
Hydraulic computations and drainage area maps, showing before and after conditions and
addressing 100-year storms, must be submitted for our review. Existing drainage patterns
and rates of runoff affecting Mn/DOT right of way should be perpetuated. The site's
storm water discharge rate must not increase. Any questions regarding Mn/DOT's
drainage concerns may be directed to Gene Bovy of our Water Resources Section at 779-
5053. Questions regarding the permit process may be directed to Lars Impola of our
Permits Section.
• Mn/DOT's policy is to assist local governments in promoting compatibility between land
use and highways. Residential uses located adjacent to highways often result in
complaints about traffic noise. Traffic noise from TH 10 could exceed noise standards
established by the Minnesota Pollution Control Agency, the U.S. Dept. of Housing and
Urban Development, and the U.S. Dept. of Transportation.
Mn/DOT policy regarding development adjacent to existing highways prohibits the
• expenditure of highway funds for noise mitigation measures. The project proposer should
assess the noise situation and take the action deemed necessary to minimize the impact of
any highway noise.
• Any use of or work within Mn/DOT right of way will require an approved Mn/DOT
permit. The permit required depends upon the nature of the proposed work. Lars Impola
of our Permits Section may be contacted at for further information regarding the permit
process.
Please contact me at 582-1654 with any questions regarding this review.
Sincerely,
Scott Peters
Senior Transportation Planner/Local Government Liaison
c: Dan Soler, Ramsey County Traffic Engineer
•
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MEMORANDUM
❑ ST.PAUL.MN 0 MINNEAPOLIS, MN 0 ST. CLOUD,MN 0 CHIPPEWA FALLS, WI 0 MADISON, WI 0 LAKE COUNTY, IN
TO: Pamela Sheldon, Mounds View Community Development Director
FROM: Rocky Keehn, P.E."¢
DATE: June II, 1997 9
RE: t Review of Silver Lake Common, Planning Case 487-97
SEH has reviewed the site survey and the proposed building locations for the above referenced project
as requested. Based on the information provided to us on June 10, 1997, we recommend that the
following issues be discussed in greater detail prior to final approval:
► Drainage of the property north of the site.
► Impacts of drainage from Eastwood Road.
The following items also will need to be provided to SEH prior to a finalizing our review:
► A site grading planning with proposed elevations that show how the surface water runoff gets to
the pond.
► A grading plan of the pond showing side slopes and pipe inverts.
► Hydrologic calculations that indicate the expected highwater elevations in the pond for the 1 and
100 year storm events.
Following is a discussion of each item in more detail.
Drainage of the property north of the site
Based on the elevations shown on the submitted survey and city contour map, a low area exist just
north of the proposed site. The outflow elevation, based on the developers survey, is 910.9 feet. It
appears the proposed plan blocks the drainage by placing a building over the natural overflow from
this low area. The developer needs to show how they intend to maintain a 910.9 overflow elevation
with similiar discharge capacity to prevent future flooding of the areas north of the site.
Impacts of drainage from Eastwood Road.
A bituminous swale presently drains runoff from Eastwood Road to the Highway 10 ditch. The swale
is located on the developers property. The proposed plan locates a pond over the swale and thus may
require a change of the existing drainage outlet from Eastwood Road. Since this is a public road
Ai which discharges runoff over private property, the City should determine the best way to drain
Eastwood Road.
Pamela Sheldon
June 6, 1997 •
Page 2
We-suggest the public works department make a preliminary investigation to determine if a curb cut
will remain as the primary means to drain Eastwood Road in the future. Another option may be to
install catch basins and storm.sewers which discharge to the ditch. A review of the submitted survey
data indicates that it may be difficult to construct catch basins due to the low elevation of Eastwood
Road and high elevation of the Highway 10 ditch.
If the curb cut remains, the existing swale needs to be relocated to drain around the pond if the city
wishes to maintain a direct discharge to the highway ditch. Another option is to work with the
devel;fer and have the pond expanded to provide water quality improvements for both their site and
the roadway. If Eastwood Road does drain into the pond,the developer's engineer must include this
additional drainage area in their hydrologic calculations.
Site Grading Plan
Upon review of the plan, we do not have the ditch, parking lot, and pipe slopes. A quick check of the
site indicates that the parking lot has a flat slope which does not provide good drainage. If a surface
elevation of 910.8 is at the northern most end of the site and the pond discharge is at 908.0, the slope
in the parking lot is 0.49 percent (3.8 feet/570 feet). This is a relatively flat slope and may cause
drainage problems such as standing water and ice patches in the parking lot. A final grading plan
should show how this site drains.
Pond Grading Plan
The developer provided a rough outline of the pond but did not provide final contours. Due to it's
location near pedestrian traffic, a safe pond should be designed by the developer and reviewed by the
City. The City needs to verify that the pond meets retention pond standards for safety and function.
At a minimum the pond should include 10 to 1 side slopes in the first foot of retention volume (or
be fenced), have a water depth of at least four feet, and discharge at an elevation that will be high
enough to drain to the highway ditch.
Hydrologic Calculations
A summary of the hydrologic calculations were provided but this information contained no detailed
darn We would like to review all of the hydrologic calculations, including input data, that was used
to determine the highwater elevation(s) and sediment pond size.
RJK/rjk/IID
s:\WATIM+ ON ROCxy\wArOTYPINGWAMSZWPD
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- • ' 1 SW ST. PAUL Q1004/005
OP sMounds View Hydrologic Review of:
2626-2665 Highway 10
• City Planning Project No. 487-97
Project No. AMOUND9701.00 Pocket File: 80,13
Date 6/6/97 Reviewed tr RJK
Does any of theW!platted area show upon the Nmap?
ft
YES T- NO
Is any of the area impactedT the cities wetland overlays areas?
YES NO
Are there anjydric soils within the platted area?
YES Ti NO
What LWMP drainage area is the Plat in?
EW-1
Does the land use change from was shown in the LWMP?
YES T NO
if YES what are the land use changes:
• Are there an ry rainage problems for the area identified in the LWMP
YES T NO
If so what are they:
Are there an_Lcapital improvement projects for the area identified in the LWMP
YES � NO
If so what are they:
Are there any previous drains a studies for the area besides the LWMP?
YES NO
If so what are they:
Comments;
The existing drainage is the a culvert under Highway 10.
MEMORANDUM •
■ST.PAUL,MN C M/NNEiPOU$ MN C ST.CLOUD, AIN O CHIPPEWA FALLS.WI a MADISON,WI o LIKE COUNTY.IN
TO: Pamela Sheldon, Community De lopment Director
FROM: Rocky J.Keehn,P.E.
DATE4 July 9, 1997
RE: #487-97-Review of Silver Lake Commons
SEH File Number AMOUND9701.00(PF 80.12)
Based on our review of the grading plan (dated 6-27-97), pond layouts (dated 6-27-97), and
calculations (dated 6-26-97)for the above referenced project.,SEH offers the following comments for
your consideration:
1. The pond volume proposed is adeq\rate to treat the storm water,however, the inlet and outlet
•
pipes to the pond are too close together. This will cause"short circuiting"of the pond and thus
greatly reduce the effectiveness of its sediment removing capabilities.
Recommendation: Relocate the inlets to the pond so to discharge on the north side of the
pond or relocate the pond outlet to the southeast corner of the pond.
2. There is a low point catch basin and the beginning of a storm sewer system near the entrance
to the site that will capture runoff from the central drive area and convey the runoff to the
proposed pond. In order for the pond to reduce the flow rate to post-developed conditions,the
100 year runoff to the low point mist be conveyed to the pond. One way is to size the storm
sewer system to handle a 100-year stow'. Since there are no storm sewer calculations with the
information submitted for our review,we cannot determine if the storm sewer will handle the
100-year event. The other option is to use the east drive to convey the excess flow from the
low point to the pond. Based on the elevations shown on the grading plan, the height of the
curb is about the same as the overflow elevation to the east drive. Hence, it appears that if the
storm sewer system cannot handle the 100-year flow and water will go into the MnDOT ditch
system at a higher rate than the post-developed discharge rate.
Recommendation: Submit calculations that show the storm sewer was sized tc. wx : .
100-year flower regrade the entrance to the site to assure excess flow will
go east to the pond,
Pamela Sheldon
• July 9, 1997
Page 2
3. Based on our computer model and the information submitted by the developer, the 100-year
highwater elevation for the pond is 908.2. This will flood most of the open area on the east
side of the site.
Recommendation:The highwater elevation is acceptable since the flooding is infrequent and
should not cause any damage to the surrounding vegetation,
4. It appears that grading is proposed to be completed outside of the property owned by the
-.developer(as noted in your MEMO to me on July 1). During a site visit with the developer
4hey discussed the possibility of working with the property owner to the north to make sure they
do not change the existing overflow conditions.
Recommendation: The developer will need written approval from the owner to the north
before they proceed. Other options include a storm sewer down the central drive from the low
• area on the property north of the development or moving the far north drive to make sure the
grading occurs on the developers property.
The following table addresses your concerns listed in the MEMO sent to us on July 1, 1997.
Item from
SEH comments
your
memorandum
1 Addressed by the developer when they added storm sewer beginning near the
entrance to the development
2 Addressed by the developer when they added storm sewer beginning near the
entrance to the development
3 Addressed as Item 2 above. Also,better use of the land is obtained by using
multiple use detention areas (utilization of the proposed flood area for recreational
use when its not mining)then a pond with unflooded upland surrounding it
4 Item 4 above
5 Item 2 above
RJK/rjTkIMER
i
MEMO
To: Pamela Sheldon
From: Mark Bishop. Fire Marshal
Subject: Plan Review Case# 487-97
Date: May 28, 1997
Access road width is minimally acceptable. We would be MUCH more comfortable
with a 28 foot wide road.
•' On site fire hydrants will be required. Our policy states that a fire hydrant must be
provided for un-sprinklered buildings when more than 50% of the building is
greater than 150 feet from a public way.
•
s
is
. .., o a L P. 2
•
Independent School District No. 621
Mounds View Public 7,
‘ 2S, cO 2959 North Hemline Avenue•St. Paul, Minnesota•55113 • Phone (612) 639-6109
Ray A.Lucas,Director of Technology,Information and Planning
'.
July 10, 1997 - -
•
), �. ._ - _.-- _. . . . . . .
Jeff Huggett
tMSP Real Estate_ _. .
311 5th Avenue North
Minneapolis, Minnesota 55401
Dear Mr: Huggett •
This letter is to confirm that in our discussions of your proposed development in Mounds View, we
MBcussed the impact of the estimated 30 additional school age children that are projected to enter
Mounds View School System. Theu se of this letter� is to assure you that adequate space
will be available at one of our elementary schools.
•
• Sincerely, •
Ray. Lucas
Director of Technology, Information and Planning
4
•
•
•
•
• •
•
Serving the communities of Arden HBs•Mounds View•New Brighton•North Oaks•Roseville•Shoreview•Vadnais Heights
Equal Opportunity forte and Employment
MOUNDS VIEW PLANNING COMMISSION .
RESOLUTION NO. 514-97
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION RECOMMENDING APPROVAL OF A DEVELOPMENT REVIEW
FOR THE SILVER LAKE COMMONS DEVELOPMENT PROPOSED AT
2625- 2665 HIGHWAY 10; MOUNDS VIEW PLANNING CASE NO. 487-97
WHEREAS, MSP Real Estate, Inc. has applied for a development review to renovate the
existing Red Oak Apartments and to construct a 16-unit townhouse development on the parcels
located at 2625 - 2655 Highway 10, property zoned R-3 and R-4, medium and high density
residential, legally described as follows:
LOTS 78 THROUGH 82 AND LOT 83, EXCEPT THE REAR 150 FEET THEREOF;
SECTION 6, TOWNSHIP 30, RANGE 23, RAMSEY COUNTY, MINNESOTA
WHEREAS, Chapter 1006 of the Mounds View Municipal Code requires that a
development review be conducted for this and similar projects; and,
•
WHEREAS, the Planning Commission has reviewed the following documents regarding
g g
this development review request:
1. Planning Application
2. Zoning Map
3. Revised Site,Grading and Landscape Plans,dated 7/1/97
4. Letter from the Applicant
5. Letter from MnDOT,dated 6/26/97
6. Hydrological Review by Rocky Keehn,dated 6/6/97
7. Memo from Rocky Keehn,dated 7/9/97
8. Memo from Mark Bishop,Fire Marshal,dated 5/28/97
WHEREAS, the Planning Commission has made findings that the application from MSP
Real Estate, Inc. meets the dimensional requirements as stated below:
Required Proposed: Met?
Building Setbacks:
Front (Highway 10): 30 feet 48 feet Yes
Front (Eastwood): 30 feet 30 feet Yes
Rear: 30 feet 48 feet Yes
Parking Lot Setbacks: 5 feet 5 feet Yes
Minimum lot width: 100 feet 390 feet Yes •
Minimum lot area:
(2,500 square feet per D. U.):
Existing Red Oak
Silver Lake Commons (New) 40,000 sq.ft. 94,090 sq.ft. Yes
Planning Commission Resolution No. 514-97
Silver Lake Commons Development Review
• July 16, 1997
Page 2
Building height: 45 feet 30 feet Yes
Minimum floor area per D.U.:
Three bedroom units: 870 sq.ft. 1,320 sq.ft. Yes
Four bedroom units: 920 sq.ft. 1,620 sq.ft. Yes
Parking requirements:1
Uncovered: (1.5 per unit) 84 spaces 65 spaces No*
Covered: (1.0 per unit) 56 spaces 57 spaces Yes
*With proof of parlang, a total of 84 spaces can be provided.
)1(1) A variance in parking ratios to allow a reduction to 65 surface spaces was granted by the
Planning Commission in Resolution No. 513-97. Approval of this development review is
contingent upon approval of this variance.
WHEREAS, the Planning Commission does hereby find that the landscape plan as
proposed satisfies the requirements of the Code as amended below:
The landscaping proposed for this site has been reviewed by the City Forester, who has
recommended changing one of the tree types (Regal Elm) for a more appropriate species
(Hackberry). The sod line should be realigned to encompass the children's play area as
indicated in the staff report. A gate should be added to the chain link fence along
Eastwood Road to accommodate pedestrian access and a path connecting the parking lot
with Eastwood Road. A row of Anthony Waterer Spirea or Dwarf Korean Lilac
(depending upon availability) should be added in between the parking lot and Highway 10
front of the townhouse units. Last, the three Black Hills Spruce shown to be added in the
open area along Eastwood Road should be pushed back toward the fenceline so as to
maintain an open, unimpeded playing area.
WHEREAS, the City Engineer has reviewed the drainage plan for this site and has found
it acceptable and consistent with the Master Drainage Plan previously approved by the City
Council and Rice Creek Watershed District; and,
WHEREAS, the City Fire Marshal has reviewed the site plans and finds the layout meets
Fire Department requirements for emergency vehicle access.
NOW, THEREFORE, BE IT RESOLVED, that the Mounds View Planning Commission
does hereby recommend to the City Council that the development review for the Silver Lake
Commons development project proposed by MSP Real Estate, Inc. be approved subject t
following contingencies:
• 1. Prior to action by the City Council on this development review, the applicant shall:
a. Revise the landscape plan to show Hackberry trees in place of the Regal
Elm trees.
Planning Commission Resolution No. 514-97
Silver Lake Commons Development Review
July 16, 1997 •
Page 3
b. Revise the parking layout to show one additional parking space so that the
total count of surface parking is 84 spaces, of which 19 spaces are
indicated as future stalls which could be added if deemed necessary by the
City or property owner.
c. Add a note to the site plan which states:
"A variance in required parking ratios was approved for this property by
Planning Commission Resolution No. 513-97. The parking ratios approved for
this property are as follows:
1.15 surface space per dwelling unit
1 garage space per dwelling unit
The property owner is obligated to build up to an additional 19 parking spaces,
which would meet the parking ratios required by the Zoning Code, if deemed
necessary by the City based on future parking patterns and evidence that parking
needs cannot be satisfied on-site. The property owner shall be notified in writing
that additional parking must be built, and upon such notice, shall construct the
additional parking within 3 months, with consideration for weather conditions"
d. Add a gate to the chain link fence and add a path to the site plan that
connects the parking lot with Eastwood Road, north of the play area.
e. Add a row of Anthony Waterer Spirea or Dwarf Korean Lilac(either,
depending upon species availability)to the area between the parking
1ot/driveway and the Highway 10 right of way in front of the townhouses.
f. Change the sod-line indicated on the site plan to include the play structure
as shown in Figure 2 of the staff report.
g. Move the three Black Hills Spruces shown in the open play area back to
the fenceline to maintain an open, unimpeded play area.
h. Obtain a permanent drainage easement for that area on 7800 Eastwood
Road to be regraded for drainage and flood control purposes. The
easement shall be executed prior to approval of the development review . ,
the City Council.
2. Prior to obtaining any building permits or grading permits, the applicant shall
perform the following: ,
a. Install snow fences or another type of demarcation device around those
areas where trees are to be retained. The area shall be of sufficient width
so as to protect the trees' root systems. The use of heavy equipment shall
Planning Commission Resolution No. 514-97
Silver Lake Commons Development Review
• July 16, 1997
Page 4
be prohibited in these areas, and the property owner/developer shall be
responsible for monitoring construction activities to make certain these
restrictions are enforced.
b. Obtain permit approval from MnDOT for the relocation of the entrance to
the project area, the construction of a right turn lane into the project, an
acceleration lane for right turns exiting the project and for any regrading
within the MnDOT right of way.
c. A development contract shall be drafted and reviewed by the applicant. It
' shall include surety for construction of the Highway 10 right of way
improvements. The contract shall be executed prior to the issuance of
building permits.
BE IT FURTHER RESOLVED that the Planning Commission directs Staff to forward
this resolution to the City Council prior to approval of the minutes.
Adopted this 16th day of July, 1997.
4
Jerry Peterson, Chairperson
ATTEST:
Pamela Sheldon, Community Development Director
(SEAL)
N:\DATA\USERS\PAMS\SHARE\DEVCASES\487-9'71DEV-REVU.RES
i
Item No. l i e)
Staff Report No. 97- �P
• Meeting Date: July 28, 1997
Type of Business: CB
WK: Work Session;PH:Public Hearing;
CA:Consent Agenda;CB:Council Business
City of Mounds View Staff Report
To: Honorable Mayor and members of the City Council
From: Bruce Kessel, Finance Director
Item Title/Subject: Golf Course Superintendent Employment Contract
Date of Report: July 23, 1997
At thestuly work session, the Council discussed the option of entering into an employment
contract with the Golf Course Superintendent. Attached is a draft contract for your review. One
item that is not included at this time relates to a maximum salary; state law sets a maximum
salary for most government officials at 95% of the governor's salary; City Attorney Long would
need to do further research on this item and draft the appropriate language if it is applicable to
this position. City Attorney Long has reviewed the draft document and it is my understanding
that he Cels that the City could enter into such an agreement under the general terms and
conditions as proposed but that there would need to be several minor changes in the contract
language, several personnel ordinances would need to be revised to grant the golf course
superintendent the authority over some personnel matters, and implementation of the agreement
in 1997 would require some additional terms since employees were hired under terms than are
being proposed in the agreement. Overall, it is my understanding that the City Attorney and City
staff feel that most of these same ordinances need to be revised to clarify rights and
responsibilities for all City employees, management and the Council.
Bond Covenants
An additional item relates to the ability to enter into such a contract because of bond covenants.
The bond document has several covenants relating to maintaining reserves for debt and
operations, setting rates at adequate levels to maintain reserves, appropriating funds to cover
deficits, analyzing operations if covenants are not met, etc. One of the covenants is as follows:
• The City has covenanted to maintain such operating policies so as to produce gross
revenues, together with any other funds which may be appropriated by the City from time
to time for such purposes, sufficient to provide adequately for the operation and
maintenance of the Project and to meet the annual principal and interest requirements of
the Bonds;.and the City is required to provide in its budget each year for any anticipated
deficiency in the revenues available for the operation and maintenance of the Project.
While the bonds are not general obligation bonds,this covenant appears to pledge the City to use
general fund resources to cover any deficits at the golf course. The official statement also
includes the following comment:
• The City has pledged the gross revenues of the golf course first for the payment of debt
• service, and intends to pay operation and maintenance expenses from the balance of gross
revenues available after payment of debt service costs. In the event such revenues are
insufficient to pay all operation and maintenance expenses, the City would have to use
City of Mounds View Staff Report
July 23, 1997
Page 2 •
other City moneys or general revenues for that purpose. General revenues could include
property tax levies. In the event general revenues are insufficient to pay all City
requirements of providing general Cityservices, some service levels would have to be
reduced. If Golf Course operating costs were reduced it could have an adverse effect on
the Golf Course and reduce golf course revenues.
This appears to recognize that fact that if the golf course is not adequately maintained, it could
adversely affect revenues which could start a dangerous downward trend of reducing costs in an
attempt to improve operating results which then further reduces revenues, etc.
In conclusion, bond covenants pledge the revenues of the golf course first to debt service but
appeal to also require the City to adequately maintain the golf course. While the bonds are not
general obligation bonds, covenants also appear to require the City to use general fund resources,
including tax levies, to adequately operate the golf course. The proposed agreement does not
appear to violate any bond covenants.
Estimated personnel costs
At the start of the 1996 golf season, the golf course operated with one full-time position
(superintendent). During the late summer, the PGA Pro/Clubhouse Manager position was
changed to a full-time position with a maximum salary of$20,000 per year. The employees in
both positions were in the lower steps (Step 1 to 3). Using the proposed contract, the •
superintendent would have had another$43,000 available to use for salaries/incentive pay at the
golf course during 1996.
The 1997 budget was prepared based upon operating procedures in place during 1995 and early
1996. Based upon the budget and the proposed agreement, $44,000 would be available for
salaries/incentive pay at the golf course.
1997 actual results will vary for the budget. While the course was opened early in the spring,
July operations have been down substantially due to wet weather, especially on weekends. On
the personnel side, the City was able to hire a seasonal part-time employee with training in turf
maintenance but at a slightly higher pay scale than for other part-time employees. The number
of personnel hours were up over previous years due to the earlier spring opening, and the need
for added maintenance due to the high level of course usage. Due to the tight labor market, the
ability to find and retain quality part-time employees at our existing pay levels is being restricted.
The following is a summary of the salaries for several golf course positions:
Maximum 1997 actual
Superintendent $42,470 per year $40,346/yr
PGA Pro/Clubhouse Manager 20,600 per year 18,540 /yr
Assistant Superintendent $13.00/hour
Assistant Pro 8.00 /hour •
Assistant Clubhouse Manager 8.00 /hour
Other personnel 5.00 to 7.50/hour
Summary
The Bridges is an asset to the City. Its operations are different in most respects to all other City
operations and it needs procedures to allow it to operate in a manner which maximizes its
potential. It is believed that an employment contract with the existing golf course superintendent
would be the most efficient manner to achieve this at this point in time. Attached is a draft
agreement. The following is a summary of the general terms and conditions:
• Term 5 years with renewal provisions;
• Base salary $40,000 for the manager;
• Other personnel -manager giving the authority to hire, discipline and fire other golf
course personnel within certain constraints. Also given the ability to set levels of pay
within certain constraints.
• Incentive pay provision whereby total funds available for personnel costs would be equal
l to 44%of the gross revenues of the golf course. Gross revenues generally defined as all
revenues from the course excluding interest earnings, sale of assets, etc. Minimum
markup requirements would be required to insure that the sales price was high enough to
cover cost-of-goods sold,personnel costs and incentives, and still allow some profit.
• The duties and responsibilities for the operation of the course and facilities would be
specified; and
• Provisions included to cover none performance by the manager and also which would not
allow any recourse by the manager for funds or City employment if the contract was not
renewed.
• Recommendation: Approve an employment contract arrangement with the golf course
superintendent, instruct the City Attorney to draft the necessary ordinances for such agreement,
instruct the City Attorney to modify the proposed agreement to conform with existing and
proposed ordinance changes and other pertinent concerns, and authorize the Mayor and City
Administrator to enter into the revised agreement for and on behalf of the City.
•
This agreement, made and entered into this day of , 1997, between the City of •
Mounds View, Ramsey County, Minnesota(City), and John Hammerschmidt(Manager).
It is mutually agreed by the City and Manager as follows:
The City hereby enters into an employment contract with the Manager for the operation of the
City's golf course (The Bridges). The Manager accepts such employment with the City under
the terms, conditions, and compensation herein forth set forth.
Article I. Term.
The term of this agreement shall be for five years, commencing on January 1, 1997 and
continuing through December 31, 2001. This agreement shall automatically renew for a
additional five year term(s)under the same terms and conditions unless either party gives
written notice to the other party on or before June 30th in the fifth year of such
agreement(s).
Article II. Compensation.
The City shall pay the Manager a base salary of$40,000 per year plus its standard
contribution towards Minnesota Public Employees Retirement, Social Security,
Medicare, and health insurance. In addition, the Manager will be eligible for incentive
pay based upon the revenues and personnel costs of the golf course. Total pay for the •
Manager will not exceed any limits established by State statutes.
Incentive pay will be equal to 44% of the gross revenues less the total personnel costs at
The Bridges. Incentive pay is inclusive of any associated payroll taxes or fees that will
be incurred by the City when any such amount is paid. The Manager can use such
incentive pay for himself or any other golf course employee(s) provided that the total pay
for any employee does not exceed any state or federal laws.
Article III. Duties and Responsibilities of the Manager.
In addition to those duties and responsibilities as set forth herein, without limitation by
reason of enumeration, the duties and responsibilities of the Manager shall include:
1. To prepare a budget for the ensuing year, including estimated revenues and
expenses. Preliminary information will be provided on or before August 1st and
will be updated as new information becomes available with final budget adoption
by the City Council on or before December 31. Revenue estimates will include
estimated usages and proposed greens and driving range fees, and cart rentals
rates. Estimated expense detail will.be provided for all operating and proposed
capital outlays.
2. To develop a five (5) and (10) year capital improvement plan which shall be
• reviewed and approved by the City. The improvement plan shall include, but not
be limited to,putting greens, tees, fairways, rough, sand bunkers, cart paths, •
bridges, trees, irrigation systems, drainage systems, landscaping,building
structures, driving range and practice areas, parking lots, and netting. By
November 15th of each year, the Manager shall submit to the City an annual
iimplementation program including the estimated cost for improvements which
identifies the portions of the capital improvement plan which the Manager
proposes to implement during the following year. The Manager shall provide, at
no additional cost to the City, the labor necessary to complete one or more of such
projects with estimated total labor hours not to exceed 400 hours. The Manager
may agree to undertake additional improvements provided that such
improvements and associated additional compensation are agreed to in writing
prior to undertaking such improvements.
3. To hire and train the personnel necessary to successfully maintain and operate The
Bridges. The Manager agrees to comply with all applicable federal, state and
local laws,resolutions, ordinances,rules, regulations and executive orders
pertaining to unlawful discrimination on account of race, color, creed, religion,
national origin, sex, marital status, status with regard to public assistance,
disability or age. If the City has reasonable evidence to believe that any employee
at The Bridges is incompetent or has performed their employment duties in an
objectionable manner,the City shall have the right to recommend to the Manager
that the employee be disciplined or terminated.
4. To supervise, manage and operate the day to day operations of The Bridges
including by not limited to the maintenance of the course, and its buildings and
equipment.
5. The Manager shall make every effort to keep the golf course open for play at all
• times. The closure of the golf course for the purpose of performing
improvements, during severe weather or for any other purpose shall be at the
discretion of the Manager whom shall be responsible for providing reasonable
notice to the City.
6. The Manager agrees to develop and maintain systems to insure the proper
maintenance of facilities and equipment. The City reserves the right to inspect the
facilities and equipment at least quarterly to insure that it is being properly
maintained.
7. The Manager shall perform the grounds maintenance on all greens, tees, fairways,
roughs, driving range, club house lawn and all other turf area within the
boundaries of the golf course property. Such maintenance shall be maintained at a
level that equals or exceeds the maintenance standards as set forth in Exhibit B.
The City reserves the right to reasonably modify the minimum maintenance
standards in order to comply with any present or future laws and regulation.
8. The Manager shall maintain the golf course in accordance with all federal, state
and local laws, regulations and ordinances governing the use of pesticides. All
permits, licenses and certifications shall be obtained by the Manager.
9. To promote The Bridges. Advertising will be considered a separate line its =:•
the budget. Any increase over the approved budget for advertising must be
approved in writing by the City otherwise it will be considered an additional
• personnel cost for purposes of calculating Incentive Pay.
10. The Manager agrees to maintain an average markup on merchandise sales of 85%.
If the average markup on merchandise sales at the end of the year does not equal
at least 85%,the difference will be considered an additional personnel cost for
purposes of calculating incentive pay. S
11. The Manager agrees to develop and maintain systems to insure adequate internal
controls and accurate and timely reporting of financial information. Such systems
are subject to the review and approval of the City's Finance Director.
12. The Manager agrees to devote his full and best efforts to employment as the
Manager and to be in attendance at The Bridges during reasonable hours. The
Manager shall be present, either in person or through assistants, on the golf course
when the course is open for use by the public. The level of staffing shall be
adequate at all times to service the golfing public.
13. The Manager shall be responsible for operating the pro shop at The Bridges and
will provide the usual services for the sale and repair of golf equipment.
14. The Manager shall provide all customary services provided by a golf professional
including, but not limited to:
a. Making reservations for tees times in accordance with reasonable policies
developed by the Manager and approved by the City.
b. Collecting fees for the use of the facilities, equipment and merchandise.
c. Establishing starting times and acting as a starter to control the play on the
course.
d. Recruiting and hiring golf rangers, directing the golf rangers by assigning
and scheduling their work, by training them and by monitoring their
performance.
•
e. Scheduling tournaments and leagues and controlling the play on the course
during tournaments and leagues. Maintaining a master engagement book
showing all tournaments and league play.
f. Ruling on disputes as to golf rules,regulations, and etiquette in the play
and use of the course.
g. Maintaining the pro shop in a neat and orderly condition at all times, and
operating the pro shop in a manner so as not to bring undue criticism upon
the City.
h. Stocking and selling golf merchandise, equipment and supplies, and
repairing clubs and other golf equipment for the public using the course.
I. Offering golf lessons to the public as individuals or groups.
14. The Manager shall be responsible for issuing and collecting proper green fees so
that only players possessing a valid receipt use the course.
15. The Manager is responsible for daily cleaning of the clubhouse interior. The
Manager shall at all times keep the building in a clean and sanitary condition and
shall comply with all state health laws and regulations.
16. During the normal golf season,the Manager shall keep the clubhouse open from
sunrise to sunset, except when the golf course is closed to public use. The
clubhouse may open earlier or remain open later depending upon special events,
but only within legally allowable time limits. The Manager shall conduct the
operation of the clubhouse in such a manner as not to bring undue criticism upon
the City. The Manager shall not permit the sale of beer or non-intoxicating malt •
liquor in a manner contrary to any law or ordinance or the provisions of any
applicable liquor license or permit. The Manager shall operate the clubhouse
• strictly in conformity with all federal, state, county, or city laws or ordinances.
17. The Manager shall at all times have in plain view in the clubhouse a price list or
printed schedule of prices of all available commodities and services. All prices
shall be competitively priced with establishments within the service area that have
similar functions.
18. The Manager shall employ an adequate number of personnel to cover the
operations and maintenance during the minimum hours of operation.
19. The Manager affirms that to the best of his knowledge,his involvement in this
agreement does not result in a conflict of interest with any party or entity which
may be affected by the terms of this agreement. The Manager agrees that, should
any conflict or potential conflict of interest become known to the Manager,the
Manager will immediately notify the City of the conflict or potential conflict,
specifying the part of this agreement giving rise to the conflict or potential
conflict, and will advise the City whether the Manager will or will not resign from
the other engagement or representation.
Article IV Rights of the Manager.
1. The Manager shall have the right to hire those individuals whom he feels will be
best able to assist in effectively carrying out the duties enumerated under this
contract, and to design and provide a compensation package for such individuals.
The Manager shall also have the right to fire, discipline and otherwise direct the
• employees of The Bridges. The Manager agrees to follow applicable federal and
state laws in hiring, promoting,paying and terminating any and all employees
employed at The Bridges.
2. The Manager shall have the right to establish base salaries, and incentive pay if
applicable, for all other golf course personnel,provided that the total personnel
costs for all golf course personnel do not exceed 44% of gross revenues in an
average year. All proposed base salaries will be presented to the City during the
budget process; if the City perceives that any proposed salaries will create
problems with State Comparable Worth statutes or total personnel costs may
exceed 44% of gross revenues at The Bridges,the Manager will adjust the
proposed base salaries.
3. The Manager shall have the right to determine the day to day operating
procedures to be used at the Bridges.
4. The Manager shall have the right to determine the hours of.operating for the
Bridges and to set the fees and/or charges for lessons, services and other items not
requiring approval by the City.
5. The Manager shall have the exclusive right to The Bridges clubhouse for purposes
of operating the golf course. Nothing,however, precludes the City from using the
clubhouse for City sponsored functions providing they do not conflict with other
scheduled normal operations or events and providing the City provides adequate
• notice and leaves the clubhouse in the same condition as it was.
Article V. Rights and Responsibilities of the City
1. The City shall be responsible for making all debt service payments and to ensure
adequate funding for agreed upon capital improvement projects. •
2. The City shall approve an annual budget including capital improvement projects
by December 31st for the subsequent year. Included in the budget will be the
prices for all categories of green fees, driving ranges, leagues and golf cart rentals.
In no event shall these prices be reduced unless by agreement by both parties.
3. The City agrees to provide specialized equipment which it owns for special
projects on the golf course provided that the Manager provides adequate advanced
notice for scheduling of such equipment.
4. The City and the Manager agree to cooperate, whenever possible, in effectively
operating and maintaining The Bridges and other city facilities and equipment.
Whenever possible, golf course employees and other city employees will assist
each other with no billing to the other department or program,provided that the
overall time spent by golf course employees at other city facilities during a year is
approximately equal to time other city employees spend assisting the golf course.
5. The City agrees to establish an executive committee to deal with issues arrise at
The Bridges. The committee shall be comprised of the Mayor, one councilor
appointed by the City Council,the City Administrator and the City Finance
Director.
Article VI. Default
The Manager acknowledges that the terms, conditions and requirements set forth in this
•
agreement are material inducements to the City entering into this agreement. Should the
Manager fail to perform any of the terms, conditions or requirements, the City shall give
written notice thereof to the Manager specifying those acts or things which must occur in
order to remedy said default. The City shall specify in said written notice the period of
time, not less than 30 days, within which the Manager must remedy the default. Should
the default remain upon the expiration of the time to remedy the default, the City may
give written six(6)month notice to terminate the agreement.
Should the City fail to perform any term, condition or requirement set forth in the
agreement, the Manager shall give written notice thereof to the City specifying those acts
or things which must occur in order to remedy said default. The Manager shall specify in
the written notice the period of time not less than 30 days within which the City must
remedy the default. Should the default remain upon expiration of the time to remedy the
default, the Manager may give written six (6) month notice to terminate the agreement.
Article VII. Other provisions
1. Any alteration, variation, modification or waiver of the provisions of this
agreement shall be valid only after it has been reduced to writing and duly signed
by both parties.
2. Notwithstanding any provision of this agreement to the contrary,the Manager
shall not be relieved of liability to the City for damages sustained by the City by
virtue of breach of this agreement by the Manager, and the City may withhold any
payments or credits to the Manager for the purpose of set off until such time as the
exact amount of damages due the city from the Manger is determined. Following
• notice from the City of the claimed breach or damage, the parties may arbitrate
the existence or amount of such claim according to the terms of this agreement.
3. This agreement shall constitute the entire agreement between the parties and shall
supersede all prior oral and written negotiations.
4. All written notices relative to this agreement shall be sent to:
City Administrator John Hammerschmidt
2401 Highway 10
Mounds View, Mn 55112
5.
Article VIII. Definitions.
Gross revenues shall be defined as all revenues for activities conducted or prepared at The
Bridges, less general sales taxes and sales taxes imposed on the sale of alcoholic beverages.
Prepaid fees will not be considered revenues until such time as The Bridges has provided the
goods or services necessary to earn such fees. Discounts will be considered a reduction of gross
revenues. Lesson revenue will be excluded from calculating gross revenues. Interest earnings
and the proceeds from the sale of none merchandise items will be excluded from gross revenues.
Merchandise sales shall be defined as the sale of all food, beverages, apparel, memorabilia, golf
equipment and supplies, and similar items.
Total4114
merchandise revenues shall be defined as the total gross revenues derived from
merchandise sales.
Total merchandise cost shall be defined as the cost of merchandise including all shipping and
delivery charges.
Average merchandise markup shall be defined as total merchandise revenues divided by total
merchandise cost.
Total personnel costs shall be defined as total cost of all personnel employed at The Bridges
including salaries, incentive pay, bonuses, retirement, employer's share of payroll taxes, workers
compensation, unemployment, etc. Personnel costs will not include the cost of any part of any
other City employee unless agreed to in writing by the Manager and the City. Payments to.Golf
Pro(s) for lessons in addition to any associated City payroll-taxes and costs, will be excluded
from personnel costs.
EXHIBIT 'B'
MINIMUM MAINTENANCE STANDARDS
1. Greens, Practice Putting Green and Nursery
The objective of the Minimum Maintenance Standards is to develop on
all putting greens, a fine bent grass turf of like texture and
density with a minimum of thatch and grain; to maintain a trueness
of surface with a medium fast to fast speed for putting; to develop
a basic agronomic soundness for all greens and to present greens to
the golfing public that are of a comparative quality to the better
public golf courses in the Twin Cities Metropolitan Area.
A. Mowing - At a height of 3/16" - 5/16" . Daily during the months
of May through September and as needed during other months of
ipperation.
B. Daily change of cup locations on all greens and practice putting
green during the months of May through September and at least
three times weekly during other months of operation. Cup
location will be moved at least ten feet from the previous
• placement .
C. Daily repair of ballmarks, divots, or any other damaged turf on
all greens and practice green.
D. Aerify all greens, practice putting green and nursery at least 010
twice per year during the growing season or more if necessary.
E. Topdress all greens, practice putting green and nursery after
aerification and additionally, as needed to maintain a smooth
putting surface. Topdressing shall be sand or a mix of sand and
peat as approved by the COUNTY. ''
F. Light vertical mowing of all greens, practice putting green and
nursery shall be performed as necessary to. produce smooth and
true putting surfaces . Heavy dethatching shall be performed
only with prior approval of the COUNTY: -G. Spiking of all greens and practice greens shall be performed as
needed between aerifications to maintain water infiltration and
reduce compaction.
H. Fertilization- All greens, practice green, and nursery shall
receive proper fertilization applications to promote growth and
to prevent pests and disease.
I . Fungicide - All greens, practice green and nursery shall receive
fungicide applications to prevent and control pests and disease .
J. Weed Control - All greens, practice green and nursery shall be
maintained free of undesirable grasses and weeds. 411
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K. Insecticides - All greens, practice green and nursery shall be
treated as necessary to prevent or halt insect damage.
L. Sodding - An area larger than three (3) square feet which
contains less than 25% quality turf shall be resodded with a sod
consistent with the type and quality of grass in the immediate
surrounding area. An except in is significant winter kill to be
treated with aerification, in-seeding and top _dressing.
f7
M. The soil shall be analyzed every other year/during the term of
this agreement beginning with the year 1992. Fertilization and
pesticide applications shall be based on the soil analysis and
the recommendations provided in the analysis .
2 . Tees - All Areas Used for Tee Surface
Th44objective is to produce a teeing area of adequate size with a
level and firm surface suitable to the golfers .
A. Mowing - All tees shall be mowed at a height of 3/8" - 3/4" a
minimum of three times per week.
B. Aerification - All tees shall be aerified at least once per
season or more if necessary.
C. Topdressing - All worn areas on tee shall be topdressed at
411 least weekly to fill divots and level tee surface. Topdressing
material shall contain seed of annual or perennial ryegrasses,
Kentucky bluegrass or other types as approved by the COUNTY.
D. Vertical Mowing - All tees shall be vertically mowed at least
once per year and as necessary to control mat, thatch build-up
or uneven growth.
E . Weed Control - Tees shall be kept weed free to an extent of at
least 90% of the area by the proper and timely application of
pre- and post-emergent herbicides .
F. Fertilization - All tees shall be fertilized with nitrogen,
phosphorous, potash, and other elements as needed to maintain
color, growth and health of the turf, without allowing excessive
or excessively succulent growth.
G. Set-up - Tee markers and all tee equipment shall be moved daily
for proper teeing and control of turf wear. Change the towels
at least weekly and keep ball washers filled to the proper level
with water and an appropriated cleaning agent .
•
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�LI/�
3 . Fairways - All Areas of Play Except Greens, Tees and Natural Growth
Areas, Including Driving Range
The objective is to produce a fine fairway turf that will withstand
moderately close mowing and will be tolerant to summer heat and
humidity with a minimum of damage; to produce a turf which is free
of unwanted grasses, weeds and disease; and to develop an
agronomically sound, soil, drainage, fertility and quality turf
product; and to produce a fairway turf for golf that will be firm
enough to hold the ball up and not become matted or fluffy.
•
A. Mowing - All fairways shall be mowed three times per week at a
height of 1/2" - 7/8" from May through September and at least
weekly during other months of operation.
B. Aerification - All fairways shall be aerified a minimum of two
/ (2) times per year, in the fall and in the summer. Aerification
holes shall not exceed a spacing of eight inches on center or be
of a diameter bf less than 1/2" .
C. Fertilization - All fairways shall be fertilized with nitrogen,
phosphorous, potash, or other elements as needed to maintain
color, growth, and health of the turf, without allowing
excessive or excessively succulent growth.
D. Vertical Mowing - All fairways will be vertically mowed as
necessary to control mat or thatch build-up. •
E. Weed Control - Fairways shall be kept weed free to an extent of
at least 90% of the area by the proper and timely application of
pre-emergent and post-emergent herbicides .
F. Topdressing - All worn areas in the fairways and especially in
the landing areas, shall be topdressed as needed to fill divots
• and level the fairway surface. Topdressing materials shall
contain seed of annual or perennial ryegrass, Kentucky bluegrass
or other types as approved by the COUNTY.
4 . Roughs - All areas of lav except greens, tees, fairways and natural
growth areas
A. Mowing - All roughs shall be mowed weekly from May through
September and as necessary during the other months of operation,
at heights of 3/4" - 2" . Rough mowing height shall not exceed
2" without the approval of the COUNTY. - -,
B. Aerification - as necessary to establish and/or maintain turf.
C. Fertilization - Roughs shall be fertilized as necessary to
maintain turf.
i
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•
•
D. Weed Control - Shall be performed as necessary to control weeds
as necessary to maintain a healthy turf or to allow proper play.
• E. Worn Areas - Shall be sodded or overseeded and topdressed as
necessary to maintain a healthy turf or to allow proper play.
5 . Natural Growth Areas
All areas in which native or introduced vegetation is allowed to
survive without routine mowing, cultivating, irrigation, or other
routine turf maintenance procedures . May be out of play areas,
steep slopes, barriers, windbreaks, nature trails, etc . Such areas
are to be maintained free of excessive trash, noxious weeds and
vertebrate pests, and in such manner as to comply fully with fire
department regulations or other laws as may apply. Such natural
growth areas may be improved and may from time to time be subjected
to irrigation, cultivation, pruning, or other such practices as may
be necessary or desirable to establish or maintain them. They may
not be either creaked or converted to more or less intensively
managed landscape types without the approval of the -C8 '. -
6 . Planters - All Areas Planted With Ornamental Plants, Not Intended
for Golf Play and Having a Definable Border
A. Clean-up - All planters shall be maintained free of trash and
debris such as paper, drinking cans,, bottles, fallen limbs and
leaves, etc .
• B . Weed Control - All planters shall be maintained free of weeds or
undesirable grass whether by mechanical or chemical means .
C. Trimming - The plant material (trees, shrubbery and ground
covering) in planters shall be trimmed for protection from wind,
insect damage, and for appearance.
7 . Trees - All Trees Within the Property Lines of the Golf Course
A. Stakes - Trees shall be staked as necessary until they are of
sufficient size to stand unassisted.
B . Pruning - All trees shall be properly pruned for protection from
wind and pests as well as for appearance and safety.
C. Irrigation - All trees shall be irrigated to provide adequate
moisture for normal growth.
D. Mowing - Large area mowers shall not be used within one foot of
the trunk of any tree.
E. Newly planted trees with under four years of growth shall have
their trunks protected from mower damage with plastic collars
and shall be wrapped with tree wrap for winter protection during
the first year.
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8 . Irrigation - All Equipment Required to Irrigate All Areas of the
Property
110
A. Maintain entire irrigation system, including mainlines, valves,
lateral lines, and sprinkler heads and controllers in good
repair, functioning properly and conforming to all related codes
and regulations at all times. Irrigate as required to maintain
adequate moisture for growth rate and appearance . Adequate soil
moisture shall be determined by visual observation, plant
resiliency, turgidity, examining cores removed by soil probe,
and moisture sensoring devices . The -CQUN-T-Y shall be responsible
for all major repairs of well, pumping station and electrical
service.
B . While irrigating, consideration must be given to soil texture,
structure, porosity, water holding capacity, drainage,
;compaction, precipitation rate, run off, infiltration rate,
percolation rate, evapotranspiration, seasonal temperatures,
prevailing wind condition, time of day or night, type of grass
plant and root structure . Proper irrigation may include
syringing during the day and watering during the day and
watering during periods of windy weather.
C. In areas where wind creates problems of spraying onto private
property or road rights of way, the controllers shall be set to
operate during the period of lowest wind velocity, which would
normally occur at night . •
D. The 6ROON196 MANAGER shall be responsible for monitoring all
systems within the golf course premises and correct for:
coverage, adjustment, clogging of lines, and removal of
obstacles, including plant materials which obstruct the spray.
E. Check system daily and adjust and/or repair any sprinkler heads
causing excessive runoff, including slope area or which throw
directly onto roadway paving or walks within rights of way.
F. All controllers shall be inspected on a daily basis and adjusted
on a weekly basis or more frequently as required, considering
the water requirements of each remote control valve (sprinkler
station) .
G. A soil probe or tensiometer shall be used to determine the soil
moisture content in various areas .
H. The G QUNDS MANAGER shall repair all leaking or defective
valves, heads, lines and controllers within twenty-four (24)
hours .
I . The GROUNDS MANAGER shall meet all reporting requirements of the
Minnesota Department of Natural Resources and provide copies to
the COUNTY.
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J. In the event of a reduction of the volume of water supplied to
the golf course during peak demand period, the priority of water
411 distribution by the GROUNDS MANAGER shall be as follows :
(1) Greens
(2) Tees
(3) Fairways
(4) Other turf and landscape areas
9 . Other Required Duties
Remove all litter daily from golf course grounds including the golf
course proper, maintenance yard, landscaped areas and driving range.
Remove all trash and debris resulting from golf course maintenance
as it occurs .
10 . Fences - All Fences and Walls, Block. Chain Link, or Barbed Wire,
etc . on or Within Boundaries of the Property
Immediately repair or replace as necessary all broken or damaged
fences, gates, and locking devices needed for the protection of the
golf course or equipment.
11 . Buildings and Structures
A. All maintenance buildings and structures shall be maintained in
good repair at all times . Surrounding areas shall be maintained
• free of weeds, brush, disorganized junk or broken-down
equipment, trash piles, etc . Interior areas shall be clean and
neatly organized, safe and sanitary, for customers and
employees . Painting, rodent and insect control, and landscaping
shall be performed as necessary. Housekeeping duties shall be
the responsibility of the -GMANAGER and shall be performed
daily. '
B. Cart Paths - Maintain all cart paths in a smooth and clean
condition and repair promptly as needed.
C. The GROUNDS MANAGER is responsible for all buildings and
structures maintenance not including the clubhouse.
12 . Edging
All sidewalks, patios and concrete cart paths shall be kept edged.
Edging around valve boxes, meter boxes, backflow preventers, etc .
shall be maintained as needed to ensure that there is no obstruction
during play. •
13 . Sand Bunkers
All sand bunkers shall be edged as necessary to maintain a proper
lip as designed and raked four times per week. Replacement sand
411 . will be washed Nelson fine, suitable for bunker use.
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,so
•
14 . Color Areas
The various plantings areas throughout the course shall be111
cultivated, weeded, and pruned on a regular basis with annual
flowers replanted each year.
15 . Construction and Remodeling
Any change in the physical characteristics of any area of the golf
course, such as addition or removal of sand bunkers, addition or
removal of any hazards (water, trees, or native vegetation) ,
movement of soil exceeding 20 cubic yards in any single area, or the
modification of any portion of the golf course or the buildings,
shall be undertaken only with the approval of the -f.
16 . Crews_
4
Other than during inclement weather, a full maintenance crew shall
be on duty at the golf course daily and supervised by the on-duty
GROSS MANAGER. Regular hours will be established and maintained.
The GROUNDS MANAGER'S hours shall normally be the same as those of
the maintenance crew.
17 . Trash and Refuse •
Shall be collected daily and removed from the property as necessary
to ensure minimal problems from refuse odors, insects, poor 111appearance, etc . Approved trash receptacles shall be conveniently
stationed on tees, in and nearby buildings and emptied daily.
18 . Aquatic
• All lakes, ponds and streams shall be maintained in a safe and
sanitary manner and remain in good appearance .
19 . The GReeNDE MANAGER shall observe all legal requirements and safety
regulations in the use and storage of chemicals, hazardous
materials, supplies and equipment at all times in accordance with
federal, state and local laws regulations and ordinances .
NOTE: THESE SPECIFICATIONS INDICATE MINIMUM PRACTICES NECESSARY FOR THE
PROPER MAINTENANCE OF MANITOU--RIDGE-=GOLF COURSE. IN NO WAY DO
THEY LIMIT THE RESPONSIBILITY OF THE GOLF COURSE GROUNDS MANAGER
FOR THE CARE AND MAINTENANCE OF THE PROPERTY.
410
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