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Home My WebLink AboutAgenda Packets - 1997/08/18 .........:........ <::::::::<:::::>::>i:::::;:;>:'::>:::. � :::::: :><::::<:::::::: :.:..:::::::::,:::...::::i:::i- AL WORK:> ESSION:;::.:<.:.:;.:.;.;.:;::::<::.::::.:::. END......... ......... Items Discussed Per Consensus 1. Discussion on Retail Development Prospect re:2625 Eastwood Rd. Staff Report No. 97-2190WS (Presented by: Chuck Whiting, City Administrator and Cathy Bennett, Director of Economic Development) 2. Discussion on Kay Andrews Northwest Youth and Family Services 1998 Budget Request and Joint Powers Agreement. Staff Report No. 97- 2191WS (Presented by: Chuck Whiting, City Administrator) • 3 Discussion of Parks, Recreation and Forestry Quarterly Report. Staff Report No. 97-2187WS (Presented by:Mary Saarion, Director of Parks, Recreation and Forestry) 4. Discussion Regarding City Hall HVAC Proposals. Staff Report No. 97- 2186WS (Presented by:Mike Ulrich, Director of Public Works) 5. Discussion on Proposed 1998 Preliminary General Fund Budget (revised budget) and Levy. Staff Report No. 97-2188WS (Presented by: Chuck Whiting, City Administrator and Bruce Kessel, Director of Finance) 110 6. Discussion on Proposed Refinancing of 1991 Fire Bonds. Staff Report No. 97-2189WS (Presented by:Bruce Kessel, Director of Finance; information from Springsted, Inc.attached) • August 14, 1997 To: Honorable Mayor and City Council From: Chuck Whiting, City Administrator Re: August 18, 1997 City Council Work Session The main topic for Monday evening will be the 1998 preliminary budget and levy. The budget the Council is receiving in this packet is dated 8/14/97 and comes after the Council directed staff to review the initial preliminary budget dated 7/28/97 and revise with the objective of closing a gap between revenues and expenditures. Council will recall from the initial preliminary budget the following: A. The 7/28/97 budget had a negative balance of$398,047 B. Revenues did not include any tax levy increase or franchise fee revenue C. Department expenditures had not been reviewed and therefore not pared down to correlate with revenues Over two meetings this week, department heads and myself met to close the noted gap. The following were given consideration: A. Revenues sources, specifically, maximizing the tax levy allowed by by the Legislature, a phasing out of the franchise fee instead of a complete stoppage, utilizing existing unallocated fund balance, and some consideration of increasing building permit fees B. Reducing expenses by reviewing long term capital expenses and moving some purchases back, cutting of minor operational costs not perceived to effect services significantly, some consideration of service and program elimination or reduction, review of interfund transfers for accuracy in accountability and programmatic costs C. Consideration of personnel related costs, particularly relative to projected pay step increases, two union contract negotiations, one other collective bargaining agreement, non-union personnel and management staff D. Long-term trends and assumptions the City faces relative to its fund balances, tax base growth, service level expectations and levy limits The budget dated 8/14/97 uses these considerations and will be discussed thoroughly with the Council on Monday evening. Council members requested at the August 4 work session more direction from staff on budget issues and goals. Each department has put together their work plan and that is included in this packet. Each department head will be present Monday(except the Police Chief)to review with the Council each department budget and work plan. Since • department heads mainly work with expenditures, Bruce and myself will want to discuss with the Council the revenue side of the budget in some detail. Additionally, Kay Andrews of Northwest I Youth and Family Services will be present at the very beginning of the meeting to discuss their • request for funds for 1998, and to discuss for a short while the joint powers agreement. Several issues will need to be considered by the Council in putting together the 1998 budget. These include: A. Acceptable tax levy-Legislative action limits the increase in the levy to 5.9% over 1997, approximately $90,000 B. Use of franchise fee-this fee sunsets December 31. It has been used as a general fund operating revenue since its inception, yet no plans for its phase out or replacement have been considered C. Building permit fees have been set at the 1985 UBC standard, likely in regards to concern for homeowner costs, yet large project fee revenues are not fully realized. Additionally, increase in permits has added to work load. Options for assessing plan review fees and contracted reviews should be considered D. Some balance appears to exist in interfund transfers, although more work needs to be done to accurately assess fair shares. The General Fund appears to receive transfers perhaps which exceed its fair share in revenues, but may also transfer out funds confusing the perceptions of equity fund balances for the City. In any case, few policies exist correlating these transfers. This work may have to wait until 1998 to be sorted out more precisely E. General Fund operating expenses and Council goals need to be reconciled. While spending more money obviously is not the only answer nor likely the preferred answer, some coherency in direction and under- standing can better make use of staff time and proficiency. F. Council will notice some movement of salary expenses around in an attempt to more accurately show where time is spent by department personnel G. City memberships, training and conferences, commission expenses, newsletter expenses, consultants services, computer hardware and software expenses, ordinance mandated work, records retention, building maintenance costs, and some capital expense items seem to be the most flexible items in terms of review although in general they ' are minor costs, and some changes are made in the 8/18/97 budget. H. Imbedded personnel costs were not reviewed. New personnel costs, being mostly raises at a 2.75% increase, add approximately$51,000 to the General Fund operating budget. Because of contract negotiations, action relating to this figure may need to be taken one of two ways, first, keep this figure in as negotiations proceed, or second, determine early what allowances will be made if any and proceed with negotiations immediately. The first allows the City some ability to reduce as time goes on, the latter may require the City to add later on. I. Additional questions need addressing. Foremost, the staffing of the community center will need to be determined in order to settle this budget. A cash • flow of the community center needs to be figured up without VB Digs' • involvement, personnel and increment, plus time considerations for staffing the building need to be figured. Likely, once the building is completed sometime in the second half of 1998, it will need to be staffed potentially with 16 to 18 hour day.. Moving the Parks & Recreation over to the building may at this time be the most cost effective move. Other options would include hiring staff to man the building, (something that will likely need to be done to some extent anyway), or contracting out management. Other questions can come into play too. J. City Hall Improvements-In reaction to much of our internal communications questions, it is becoming apparent that maintenance of City Hall needs possibly more attention than it has been getting. In addition to the HVAC and sprinkling concerns, we are dealing with water seepage, insects and mold problems. Staff needs to do more assessment of the building's condition for maintenance costs. K. Communications Improvements-In an attempt to better communications, some considerations for increasing cable TV interaction, broadcasting other meetings and the current revamping of internal meeting tracking can be reviewed. In evaluating what we are doing, I am trying not to add work, i.e. more memos, newsletters, etc., as so much keeping track of what we are working on and who can push that through and out of City Hall. • L. Technology Improvements - Computer upgrading, system development and Internet access are all being worked on with some adjustments being incorporated into the 1998 budget. The Finance Department may also finally have its fund accounting software in place by January which should allow for better reporting of budget related information. M. Personnel Classification and Pay Status- Through the work taking place with Hay and Labor Relations Associates, we intend to have whatever adjustments will be needed in pay classifications done during this budget period for Council action. Staff is setting up a portion of the September Council work session to review their work to date. N. Other Considerations- The contingency budget and other miscellaneous line items should be evaluated. In general, while lots of questions remain open for this budget, the Council's vision for the community is the main direction to be considered in formulating the City's budget. I have been unable to sit down and correlate the items the Council and Staff came up with during the Don Salverda sessions, but I have included them in this packet and they may be able to act as a guide to decisions regarding the 1998 budget. For Monday, Staff will review the material presented to you, the figures as we see them and work the feedback from the Council into the next set of changes needed. • In other Council business, I was able to contact all of you except one on the developer proposal that Cathy and I received this past Thursday afternoon for the Silver Woods Common lot. A • letter is in your packet and a Mr. Robert Cunningham will be before the Council first thing on the agenda Monday night. I have informed MSP that another developer is approaching the City to forewarn them that the anticipated schedule of events may not necessarily happen as expected, depending on the Council's reaction on Monday. They may be in attendance on Monday as well. In addition to budget related matters, Mary Saarion will be present for the Parks&Recreation quarterly report if the Council wishes to hear it. She will be here anyway for the budget. Mike will also want to review the bids on the HVAC study for City Hall, and Bruce will want to update the Council on refinancing the fire bonds. In other business, Cathy and I met with Charlie Hall on his hotel project last week. A good deal of work willbe needed to pull this project off. Right now information is being collected on some of the project costs and TIF returns. I expect sometime in September we can meet again to determine the parameters of a project. With Julie Trude's last meeting being August 25, we will set up a farewell reception for 6 p.m. that evening with a plaque for service to the City. Please spread the word, thanks. All in all it should be an informative meeting. Have a good weekend and see you Monday. s • "-� . KO) vol1.7 er 1U;ub 1D: fULD DEVELOPMENT 'AGE 2 "� ITEM #1 STAFF REPORT NO. 97-2190WS TOLD • DEVELOPMENT COMPANY August 15, 1997 Mr. Chuck Whiting City Administrator City of Mounds View 2401 Highway 10 Mounds View, MN 55112 VIA TELEFAX: (612) 784-362 &MAIL Re: County Road I and Highway 10 Dear Mr. Whiting; TOLD Development Company is presently working with a retail client to locate sites throughout the Twin Cities for new store development. We are interested in inquiring the city ownedro e rty at the corner of County Road I and Highway 10, in a land assembly to accommodate the needs o our client. While our client wishes to remain unnamed as this time, I can assure you that the use is an attractive retail use, and is not associated with gasoline, automotive, fast food, or restaurant uses. I can also . assure you that we have received preliminary client approval on the site so these efforts are not speculative in nature. Our client does require board approval at some site is under contract. point in the future, after the This particular retail use requires approximately two acres, with the need for prominent corner locations. Our preliminary analysis indicates that we can assemble the land needed by utilizing the city owned parcel at the corner and combining not more than three of the residential parcels, located along the east side of Eastwood Road, starting at County Road I and moving northward. We will be contacting those land owners over the weekend to ascertain their interest in selling n g their We are interested in purchasing the City owned parcel, and City assistance only in terms of approvals for our contemplated use. We will pay market rates for the land, and feel confident that we can pay the City at or close to what the City paid for the City owned parcel. We will have some preliminary site plans completed by Monday, August 18, and would welcome the opportunity to present them to you. Thank you for your consideration in this matter. V ry ly yours, Rose H. Cunningh ilice President - Dev opment R HGklj haboblwhitinglIS WEDGWOOD COMMERCE CEnTRt • MINNEAPOLIS •MILWAUKEE •CHICAGO 6900 Wedgwood Road,Sone 100,Maple Grow!, MN 5531 I •ra7^% - __%0_, Cr 4.) yj( (i ` Northwest Youth & Family Services, 3490 Lexington Avenue North • Shoreview, MN 55126 • (612) 486-3808 • FAX (6121 486-3858 u ITEM #2 STAFF REPORT NO. 97-2191 WS August 8, 1997 To: City Administrators/Managers From: Kay Andrews RE : Second Quarter Program Activity Report Attached you will find the 2nd quarter program activity report for Northwest Youth and Family Services . We hope you will share this • information with your council members and other appropriate staff. If you have any questions please feel free to contact me. Sincerely, i/ / T�JOe' / • / ' •_+ ' . • TREWS, I►,W EX. 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N 10 v1 01 10 CO > N N N ~ 00 00 rl M N Ni" l� M Ni: — 00 - H H H H H H H 69 614 H H H 69 H H H H 6i4 74 le Tii Te F E Q o E+ yair Ei.y s. te Ey I. a >; o. g 2 Q a ••CO ••• a A 4. - ¢ 2 ti N >1 YOUTH BUSINESS VENTURES: • FIRST QUARTER: Revenue Expense/Concession Supplies Jan: $ 4,107.61 Jan: $ 929.15 Feb: $ 4,204.54 Feb: $ 3,358.32 Mar: $ 4,334.54 Mar: $ 3,915.77 Total: $12,646.69 Total: $ 8,203.24 SECOND QUARTER: Revenue Expense/Concession Supplies + Stipends April: $ 3,841.73 April: $ 6,502.28 May: $ 4,683.16 May: $ 2,042.62 June: $ 2,776.35 June: $ 5,780.95 Total: $11,301.24 Total: $14,325.85 YTD: $23,947.93 YTD: $22,529.09 YOUTH EMPLOYMENT FEES: First Quarter: $ 5.00 • Second Quarter: $ 150.00 YTD: $ 155.00 SENIOR CHORE DONATIONS: Jan: $ 60.00 April: $ 25.00 Feb: $ 5.00 May: $ 0.00 Mar: $ 50.00 June: $ 115.00 Total: $ 115.00 Total: $ 140.00 YTD TOTAL: $ 255.00 DIVERSION SEMINAR FEES: Jan: $ 910.00 April: $ 410.00 Feb: $ 720.00 May: $ 250.00 Mar: $ 575.00 June: $ 525.00 Total: $2,205.00 Total: $1,185.00 YTD TOTAL: $ 3,390.00 • -g3 q7-;m2 7 u),5 11 QUARTERLY DEPARTMENT REPORT Parks, Recreation & Forestry August, 1997 In the spirit of the winds of change, the Parks and Recreation Department has been challenged to conduct business with reduced staffing. This has been a new goal which I have accepted as a challenge with a desire to succeed. It is my pleasure to report that there has been little reduction in leisure recreation services to the residents of Mounds View as a result of changes in program delivery which have been initiated these past four months. Changes in program delivery include: * Festival in the Park- staff has been less involved in the planning and implementation of Festival - instead putting responsibilities more on Festival Committee members - empowering Committee members to be self-sufficient. Incorporation of this group is being pursued. * Mounds View Community Theater- staff has been less involved in the planning and implementation of Mounds View Community Theater especially in the expenditures area with the provision of a checking account for Community Theater which puts responsibility for spending on the Board of Directors. Incorporation of this group is being pursued. * Reduced adult daytime trips to one per month and discontinued extended trips which are offered by travel agencies. * Emphasis has been placed on programming and marketing Mounds View residents with decreased marketing to non-residents, reducing marketing costs and staff time. * While it was anticipated that Safety Camp would not be offered this year because it was becoming redundant to youth who had experienced it three years in a row- safety days were planned and held at playground sites along with bicycle safety and emphasis on safety helmets. * Staff has reduced participation in various internal and external community boards, committees and professional association activities. * Staff has provided less support to area Youth Athletic Associations with emphasis given • to training Association members to provide their own services of training, scheduling, information preparation, etc. * Sunrise Seniors Club elected to become less formal, to eliminate meeting minutes, club checking account and formal meetings to be replaced by more social gatherings including card playing, picnics, trips and special entertainment. Seniors are looking forward to the availability of the Community Center for a place to gather and socialize. These program delivery changes have had minimal impact on each activity but has greatly eliminated staff time which can be used to redirect energies in assuming other responsibilities. Duties and responsibilities that have been assumed include: * The preparation of the City Newsletter has been assumed by Mary Johnson. An Editorial Board has been formed to assume overall responsibility for the content of the City Newsletter. Tracy Sanchez will be assuming the preparation of the City portion of the City Newsletter and Mary Johnson will continue with the preparation of the Recreation Activities portion of the City Newsletter. * I have taken the role of instigator for initiating changes that will empower groups and organizations to take a greater role in providing for themselves. Groups include Festival in the Park Committee and MVCT Board of Directors, youth athletic associations and seniors citizens groups. * Temporary staff including Recreation Program Supervisor Andy Singleton and Intern Mike Schnur have assumed the proficient supervision of summer playground programs, • Lakeside Park lifeguarding activities, youth trips and special events and summer youth clinics. Two highlights of the quarter include: 1. Staff prepared a Youth Initiatives grant application which was awarded and will provide additional $325,000 funding for the Community Center. 2. Staff worked with Ramsey County for the improvements to the Ramsey County Compost Facility located at Ardan Park- and better defined Ramsey County's operation responsibilities. Making changes has meant leading recreation staff in a new direction. There has been a natural reluctance to changes. Changes regarding department procedures and activities have not always been accepted with ease. Department action plans for"letting go" of some responsibilities and assuming other responsibilities(as described above)has been difficult for recreation staff, and some residents of the community. The new direction requires a change in philosophy-to one that provides empowerment support rather than actually doing everything-which has been difficult for recreation office staff to adopt. Experts state that change is often times difficult and sometimes it takes employees time to "buy into" a new concept or direction. While the department is yet in transition, I am hopeful that we will continue to move in a direction that provides efficient and • effective leisure recreation delivery system to the residents of the community. • Cost saving changes have been made in the way some programs and activities are being delivered that have little if any negative impact on the community. The winds of change have been initiated and with time it is my hope that our department's new direction will be plotted, the crew will be well synchronized and excellent leisure recreational services continue to be provided for the residents of Mounds View. Here are some accomplishments that have been made during the last four months: PARKS: Mounds View Parks Maintenance Workers, Steve Dazenski and Jeff Wienke are excellent in the maintenance, repair and improvement of Mounds View parks system. In addition to regular daily tasks including mowing, trash removal, equipment repair, park inspections, trail maintenance, field grooming, graffiti removal/vandalism repairs,picnic shelter& park building maintenance, city sign changes, etc. the parks crew has completed the following special projects: * Replaced old Cushman utility truck with the purchase of a new Jacobson Utility Truck with attachments. • * Park turf maintenance- spraying for broadleafs, fertilizing, seeding and vaccing. * Prepared ballfields for summer season- leveling, warning tracks, safety inspections, installation of base pegs, measuring for game lines, etc. * Installed and painted new siding, windows and doors on Woodcrest Park building. * Prepared 20 Community Garden plots at Woodcrest Park, provided a water system and garden shed and tools. * Trained new summer seasonals in mowing and other parks work, and supervised easement, trail, and parks trimming. * Installed a security alarm system at Silver View Park picnic shelter. * Installed new fencing material at Lambert Park backstop and installed a backstop at City Hall youth field. * Repainted Hillview and Groveland Park buildings and bang boards at Greenfield and Groveland parks. * Installed park rules sign at Lakeside Park, park trash receptacles and players benches. 1 FORESTRY: • * Rick has completed inspection of approximately 1/3 of city for tree disease. He continues to answer calls from residents requesting information regarding tree problems. * Contracted boulevard tree trimming has been completed in 1/4 of the city. * Tree planting in parks and along boulevards for new and replacement trees continues to occur through grant funding. * New centers of Oak Wilt have been detected and Rick is arranging means of fighting the problem scheduling vibratory plowing and or tree removal notices. * Damaged trees due to last year's storms continue to be a problem- attracting disease carrying insects. * Rick's crew has provided labor for landscaping city areas including City Hall and Random Parks, &transplanted trees from the Bel Rae to City Hall Park. * Arbor Day activities with students at Pinewood and Sunnyside Schools as well as scout groups and church youth groups were supervised by Rick in April and May. . * Rick has reviewed several development plans for landscaping standards which will keep with the spirit of Mounds View's"green canopy". CABLE TV: * Patrick and Cable TV Committee continues to replace old equipment with new equipment that can handle the new demands of Cable TV coverage of various city meetings. * Cable TV programming continues with several monthly shows and the production of special shows such as the Mounds View video, DARE program, MVCT production, Festival Parade, etc. • Item No. 4 Staff Report No. Q7-2/glia COS Meeting Date: August 18, 1995 • Type of Business: WK WK: Work Session;PH:Public Hearing; CA:Consent Agenda;CB: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: Michael Ulrich, Director of Public Works Item Title/Subject: Discussion Regarding City Hall HVAC Proposals Date of Report: August 14, 1997 Staff received four(4) RFP's for the'City Hall HVAC rehabilitation project. For your quick review I have listed the results of the proposals. Evaluation Design Bidding Construction TOTAL Wold $10,000 HMH $19,105 $16,960 $3,155 $15,110 $54,330 Dunham $13,500 $24,850 $7,050 $11,300 $56,700 • Wentz $12,500 $24,150 $6,000 $18,900 $61,550 Staff has reviewed all of the proposals and would initially recommend interviewing HMH for consideration of being awarded the project. I do not know why Wold did not bid the entire proposal, other than the statement included in the document that states they would"establish a fixed total fee for the project, plus reimbursables, when the scope of the work is known."Their billing schedule and cost summary is provided on page 14 of their proposal. It is somewhat difficult to find. For the past three (3) years the City has budgeted$25,000, ($75,000 including 1997) for the purchase of a new HVAC system. It could be possible to fund the engineering from this fund. Should the Council decide to go forward with the study and subsequent HVAC replacement, this will remedy one of the deteriorating conditions of the building. If Council has any questions regarding these proposals, please feel free to call me. 7----, ,a,,Ly 7_ '- , 7 0 Michael Ulrich, Director of Public Works r f"' oQ's'/c/fes.fr'.` 74� �l�c�L ,�1 hd c44,:- K r ,c,1,-,-,._ t.Ci Feel✓ r� /✓Ct /7 '•'-e.- G..A Lih�f N N OenN 100 1D OO GOON C' 0 01'n 0010 7 I , 1 NT V1NMN 70 e+100% 1O O 0110 NN 10 10 00 V1 en t`.•.. et 0%%O CO 0% 00 O 01 00 N N 00 000 000%N 0%eTn 4i.r 10 Vl 00 N M M 0 - C vD ND 01 0%M 7 d'00 N N N M+D N.ice'- Na• . �' NN NCO O v en en 00 tW.l -" .y Tr uj (Nies". 69 410 01 Ch CP N 4t7 '0N000'0 N 0 01 00101 00 N en'1110 41 N00MOT 7 O 70% NN N Nen O7O10 100010 O'-+ V1 O +n 0% es N N. C er N C'0i 0%er Vi 0%N Vi 00 en in N 00 en en N O. T V1 el- N.7.. .N.NOON**Noe er N 0M lin 'i% N r4.. et of 7 N N N 69 M OO 10 M 1000 -. 000001 .. 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N h V1 M M '--' E9 .... x.000 h M O O1 — N 10 10 10 O 111 N tV vY.1- h V1 10 N 10 erON00 M .- 69 — 001000 h N et et M O N 0 0 010 0 0 0 .r 00 N 00 kr- Nv1MON-. r, on CV"N I — N O et 00 co h --so co M C V7 et h to V1 • N N er 0ONN (1) r —on N Tr tO E NIC, •� M 00 O 00 h 00 M 0 �, 4110 00 00 v1T100�D — ON el:Ot�vi Oo" N Er, .moi M `D O N O E9 N1.11 00 y 0000% C3 1 — $� 0000et%00C* N 0 10,.:t:..et / el ma N MON 0% 6M9 N PP 10 v1 Cs CD V1 , VON er 00\ ...V1 h 0 to I"' -Zvi'0 v.i c+i a N N ch CA N 0 lel ( m M N — as 69 , ,I 10 1.0 1i1 et 00 0 1O 10 0 N N10 vl h..... I # 0% Nr:C` I 01 V1 M 01 h v1 ..i 0. 00 N N EH I O N 0000 10 hv1N0 .o h v1 h N et — g NO1so"0 es,., Tr ..g OHO N O.�. i N N 69 O vl h N n — Q 10 O M r w'1"..."1 N . `i �0p..c::. v.,-10 h 0 h 69 N Cr c.) w V Q N 0 N c0 0 $HC e suolll!W a 71 5. g: N ›.00141f-. til I 0 r 01 R 00 O 1998 budgeted expenditures over revenues, as previously presented (385,547) IIDosed changes in revenues: Performance aid Adjust to estimate per State of Mn 1,024 Local government aid Adjust to estimate per State of Mn (123) Other grants-COPS Decrease per grant agreement (4,000) Franchise fee Reinstitute at 2/3 of current amount 150,000 Property taxes-fire bonds Decrease due to change in allocation% (2,484) Property taxes(1996 1,552704) Increase to maximum levy (Percentage increase) 5.94% 92,236 Proposed increase in revenues 236,653 236,653 Expenditures: Current: City Council: operating supplies Reduce to reflect prior year actual (2,200) Memberships Reduce N Metro(%paid by EDA) (2,500) City Administrator-other professional Reduce (2,000) Finance-printing Remove cost of printing budget documents (1,200) Community Development: Consultants, special projects Remove engineering services (2,000) Consultants, development review Increase engineerings services 800 Central Services: Other professional-record retention Reduce amount spent on microfilming (3,500) Postage Reduce distribution cost of newsletters (900) Printing Reduce cost of newsletters (4,000) Police-other professional services Add tobacco compliance project 600 ire inspection services Increase to meet needs 4,000 Fire-Anoka County dispatching Proposed charge from Anoka County 2,516 Recreation-personnel Remove middle school position (4,360) Public Works-Pavement Mgmt: Add rental of crack sealer 3,500 Fire Bonds Debt Service Reduction due to change in allocation% (2,484) Change in proposed operating expenditures (13,728) 13,728 Capital: Central Services Add file server replacements(see CD) 3,000 Add personal computer replacements 11,000 Add water heater replacement 500 Community Development Remove file server components (3,000) Remove personal computer (1,800) Remove noise meter (3,200) Remove survey equipment (2,400) Police: Remove radar trailer (9,000) Remove lockers($2000 on LTCP) Remove personal computer (2,800) Change in estimated cost of squad cars 1,000 Parks Remove hockey board replacement (16,000) Public Works-Pavement Mgmt: Remove crack sealer (26,500) Remove 2 ton hot box (11,700) • Change in proposed capital expenditures (60,900) 60,900 Revised budgeted use of reserves (74,266) 1998 Budget Summary 08/14/97 02:10 PM BDGT98GF.WK4 City of Mounds View • 1998 Budget Summary 1994 1995 1996 1997 1998 Change from 1997 Reclassed Actual Actual Budget Budget Dollar Percent General Fund: Revenues: Property taxes-general $1,442,917 $1,482,384 $1,490,832 $1,552,704 $1,644,940 $92,236 5.94% Property taxes-Fire Bonds 97,992 94,158 92,535 90,749 87,638 (3,111) -3.43% Franchise Fee 224,134 235,936 245,437 235,000 0 (235,000) -100.00% Other taxes 5,936 32,593 57,580 14,360 165,000 150,640 1049.03% Licenses and permits 157,460 128,253 128,182 106,705 111,730 5,025 4.71% Intergovernmental 1,074,189 1,163,696 1,208,522 1,233,656 1,257,535 23,879 1.94% Charges for services 14,314 8,632 5,523 8,000 4,200 (3,800) -47.50% Fines&forfeitures 47,168 48,877 37,898 48,000 43,500 (4,500) -9.38% Interest 84,957 91,146 121,210 68,543 65,000 (3,543) -5.17% Miscellaneous 89,228 61,123 127,907 7,900 18,900 11,000 139.24% Transfers: 59,285 109,715 0 0.00% Special Projects Fund 44,907 49,554 99,062 90,000 90,000 0 0.00% Water Fund 57,330 60,197 62,605 64,500 64,500 0 0.00% Sewer Fund 34,400 36,120 37,567 38,690 38,690 0 0.00% Vehicle&Equipment Fund 0 67,753 45,100 35,000 (10,100) -22.39% Use of reserves 0 0 0 0.00% Total revenues 3,434,217 3,670,137 3,714,860 3,603,907 3,626,633 22,726 1012.98% Expenditures: Legislative Services: City Council $62,690 $74,022 $57,333 $65,734 $61,430 ($4,304) -6.55% Advisory Commissions 1,044 421 4,563 5,276 5,375 99 1.88% Subtotal 63,734 74,443 61,896 71,010 66,805 (4,205) -5.92% Administrative Services: Office of the City Administrator 113,025 108,373 91,006 112,920 114,801 1,881 1.67% • Elections 9,248 3,233 8,038 2,126 17,440 15,314 720.32% Central Services 322,560 292,703 327,895 346,685 347,702 1,017 0.29% Finance 152,323 185,913 157,545 171,107 176,230 5,123 2.99% Subtotal 597,156 590,222 584,484 632,838 656,173 23,335 3.69% Community Development 167,943 223,314 222,975 271,294 339,808 68,514 25.25% Police 1,153,933 1,151,969 1,249,121 1,292,849 1,341,490 48,641 3.76% Fire 150,075 157,918 173,029 185,239 177,362 (7,877) -4.25% Streets: Pavement Management 190,165 132,000 190,527 220,501 240,063 19,562 8.87% Snow&Ice Control 69,744 54,521 85,198 77,642 81,005 3,363 4.33% Sign Maintenance 29,343 25,469 24,827 28,583 37,176 8,593 30.06% Subtotal 289,252 211,990 300,552 326,726 358,244 31,518 9.65% Fleet Services: Building&Grounds Maintenance 59,233 51,920 55,097 54,840 47,031 (7,809) -14.24% Squad&Staff Car Maintenance 43,203 47,272 52,624 52,974 45,044 (7,930) -14.97% Vehicle&Equipment Maintenance 17,892 22,102 19,925 21,777 13,351 (8,426) -38.69% Subtotal 120,328 121,294 127,646 129,591 105,426 (24,165) -18.65% Parks,Recreation&Forestry: Recreation 99,708 100,989 115,240 121,815 99,198 (22,617) -18.57% Parks 244,399 341,683 261,639 258,303 254,505 (3,798) -1.47% Atheletic Field Maintenance 11,744 10,906 17,092 35,854 18,356 (17,498) -48.80% Forestry 43,504 43,204 50,258 52,652 51,945 (707) -1.34% Subtotal 399,355 496,782 444,229 468,624 424,004 (44,620) -9.52% Other Social Service Coordination 0 13,342 13,500 14,320 14,749 429 3.00% Debt service-Fire Bonds 100,417 88,758 92,565 90,749 87,638 (3,111) -3.43% Transfers 15.302 169,220 57,704 25,000 25,000 0 0.00% Miscellaneous 98,099 65,058 14,440 104,200 104,200 0 0.00% Subtotal 213,818 336,378 178,209 234,269 231,587 (2,682) -1.14% Total expenditures 3,155,594 3,364,310 3,342,141 3,612,440 3,700,899 88,459 2.45% i Revenue over(under)expenditures $278,623 $305,827 $372,719 ($8,533) ($74,266) ($65,733) 770.34% File name:bk/c:/123r5w/work/budgcr97.wk l/summar Note:1995 actual included EDA of 593696 which is excluded front above. Run dale: 1998 Budget Summary 08/13/97 12:41 PM BDGT98GF.WK4 GF Revenues General Fund Revenues ELNumber 1994 1995 1996 1997 1998 Existing New Description Actual Actual Actual Budget Budget Taxes 3010 3101 Current ad valorem property tax 1,442,917 1,482,384 1,490,832 1,552,704 1,644,940 Property taxes-Fire Bonds 97,992 94,158 92,535 90,749 87,638 3160 Franchise fee on utilities 224,134 235,936 245,437 235,000 150,000 3011 Excess TIF 17,815 15,555 14,360 15,000 3012 Tax adjustments 66 10 28,356 3015 3102 Delinquent ad valorem prop tax (6,432) (1,271) 1,629 3023 Moblie Home Homestead 3025 3103 Mobile Home Tax-Current I0,425 10,213 10,093 3028 Mobile home tax-delinquent 1,106 1,750 1,383 3030 Special assessments-current 0 0 3032 Current Interest-Assmts 3035 Special assessments-delinquent 1,449 35 3040 Assessments-New Rolls 3075 3191 Penalties&interest 387 2,349 439 3080 3192 Forfeited tax sales 384 278 90 0 0 Total taxes 1,770,979 1,845,071 1,886,384 1,892,813 1,897,578 Licenses and Permits 3301 3211 Liquor on-sale 17,720 17,720 14,895 17,720 15,000 3304 3212 Liquor off-sale 700 600 4,410 600 600 3302 3213 Set-up license 330 330 0 0 3303 3214 Malt on-sale license 1,100 0 1,000 1,000 1,000 3305 3215 Malt off-sale 200 400 450 200 200 3325 Boxing 800 0 0 0 3325 3216 Wine (Boxing until 1995) 0 800 0 0 3306 3221 Tobacco license 2,550 2,850 2,400 2,500 321 3231 Amusement devices 225 5,225 2,915 2,800 2,900 323 3244 Bowling alley 480 480 480 480 480 3351 3249 Garbage hauling 3,219 2,897 2,045 2,125 2,000 3352 3250 Gasoline station 1,527 1,302 1,060 1,330 1,000 3353 3251 Used car sales 450 315 150 150 150 3354 3252 Kennel 80 80 200 110 200 3311 3254 Restraurant licenses 4,620 4,966 4,125 4,290 4,100 3312 3255 Cabaret&Dance 0 0 0 0 3381 3256 Transient&solicitor 865 855 1,063 800 850 3371 3261 Dog 1.542 771 1,807 1,200 1,500 Subtotal 33,858 39,291 37,450 35,205 32,480 3331 3241 General contractor 1,730 1,530 1,550 1,500 1,500 3332 3242 HVAC contractor 1,800 2,240 2,705 1,800 2,300 3333 3243 Cement contractor 10 50 45 50 50 3334 3244 Asphalt contractor 525 455 335 500 400 3335 3245 Excavating contractor 40 200 40 100 50 3336 3246 Sign&billboard contractor 320 360 715 350 400 3337 3247 Sewer&water contractor 880 560 680 500 600 3338 3248 Other contractor 570 595 480 550 500 3361 3253 Apartment 8,470 8,745 8,947 8,700 8,700 3210 3270 Building permits 79,909 46,107 53,993 43,000 46,000 3223 3271 Fixed fee-building permits 5,938 8,517 6,056 5,000 6,000 3227 3272 accessory building permits 256 257 265 250 250 3230 3273 HVAC permits 14,832 9,389 6,982 4,500 6,000 3240 3274 Plumbing permits 4,941 6,519 4,346 2,000 3,500 3220 3280 Non-building permits 1,980 1,580 2,130 1,500 1,600 3260 3284 Fire Department permits 200 100 100 100 3290 3288 Conditional use permits 1,200 1,375 1,225 1,000 1,200 3820 Building surcharge 182 110 17 100 100 823 Fixed fee building surcharge 3 3 43 24 Heating surcharge 15 166 61 i825 Plumbing surcharge 1 2 2 3826 Water&sewer surcharge 2 15 Subtotal 123,602 88,962 90,732 71,500 79,250 Total licenses&permits 157,460 128,253 128,182 106,705 111,730 1998 Budget Summary 08/13/97 12:41 PM BDGT98GF.WK4 1994 1995 1996 1997 1998 Intergovernmental: Actual Actual Actual Budget Budget • 3615 3342 Homestead credit 357,556 375,471 357,870 362,910 362,910 3616 3343 Mobile home homestead credit 9,990 9,990 Performance Aid 0 0 0 14,163 16,951 3621 3341 Local Government Aid 596,874 614,547 644,665 665,812 688,903 3622 3348 Police Aid 79,974 90,458 86,024 80,000 85,000 3623 3348 Civil Defense 6,400 1,451 1,469 1,400 1,400 3671 3346 Street Aid (51,421) 62,229 73,584 75,000 72,000 CDBG-Park Improvements 25,000 3690 3350 Other grants&aids 59,806 9,550 34,920 24,371 20,371 IDS#621 -DARE 10,000 10,000 Total intergovernmental 1,074,189 1,163,696 1,208,522 1,233,656 1,257,535 Charges for services 3401 3401 Subdivision 1,000 750 450 500 500 3402 3402 Variance 775 475 1,050 500 500 3403 3403 Rezoning 1,528 600 0 500 500 3415 Development-non refund 2,599 625 901 600 600 3420 Assessment&bill search 560 280 910 500 500 3890 Tree removal charges 5,087 3,994 0 4,000 0 3941 Street opening fee 500 60 40 50 50 3421 3421 Police reports 1,625 936 1,021 650 750 3422 3422 Documents/copies 185 218 274 200 200 3423 3423 Customer service 455 694 852 500 600 3418 Housing inspections 25 Total charges for services 14,314 8,632 5,523 8,000 4,200 Fines and Forfeitures 3710 3511 Ramsey County municipal court 31,173 31,411 25,883 31,000 30,000 3720 3513 Mn Highway Patrol 1,063 1,460 1,994 1,000 1,500 3730 3515 Administrative offenses 14,932 16,006 10,021 16,000 12,000 Total fines&forfeitures 47,168 48,877 37,898 48,000 43,500 • Other Revenue 3822 Sac Charges 8,800 900 0 0 • 3840 Deposits&Bid Securites (15) 3850 Appropriation-fund balance 0 0 0 0 3901 Investment income 84,957 91,146 121,210 68,543 65,000 3911 Sale of assets 3,626 360 12,200 2,000 2,000 3912 Resale of materials 335 338 544 400 400 3921 Festival in the Park 0 0 0 0 0 3931 Donations 4,449 8,373 0 0 • Parkland dedication fees 26,508 12,771 13,593 3932 Marketing revenue 0 1,450 1,500 1,500 3951 Insurance reimbursements 19,645 18,672 31,021 0 0 3981 Overload permits 2,820 5,260 5,340 4,000 5,000 3991 Other revenue 23,045 15,349 62,874 10,000 Total other revenue 174,185 152,269 249,117 76,443 83,900 Transfers&Debt proceeds 3992 Bond sale proceeds 0 0 0 0 3961 Transfers: 0 0 0 Silver Lake Woods project 0 0 0 0 0 Special Projects 44,907 49,554 99,062 90,000 90,000 Vehicle replacement 67,753 0 45,100 35,000 -TIF-Econ Develop 92,790 0 City Hall Remodeling Fund 42,360 Water 57,330 60,197 62,605 64,500 64,500 Sewer 34,400 36,120 37,567 38,690 38,690 3971 Franchise fee 0 0 0 0 0 • 3972 Transfer-TIF 16,925 16,925 0 0 0 Total Transfers&Debt 195,922 323,339 199,234 238,290 228,190 Total 3,434,217 3,670,137 3,714,860 3,603,907 3,626,633 3,434,217 3,670,224 3,714,859 3,603,907 0 1998 Budget Summary 08/14/97 01:17 PM BDGT98GF.WK4 11110 1994 1995 1996 1997 1998 Change from 1997 Reclassed Actual Actual Budget Budget Dollar Percent City Council(100-4100): Personnel services 010 Salaries,regular 30,866 30,895 26,013 29,268 26,249 (3,019) -10.32% 020 Salaries,part-time 691 717 0 0 3,164 3,164 ERR 030 Pensions 2,206 2,770 2,142 3,650 3,577 (73) -2.00% 040 Group insurance 0 476 153 396 240 (156) -39.39% 050 Workers compensation 382 357 370 320 165 (155) -48.44% Total personnel services 34,145 35,215 28,678 33,634 33,395 (239) -0.71% Materials&supplies 160 Supplies,operating 6,561 1,969 1,613 6,700 4,500 (2,200) -32.84% 210 Books&periodicals 0 80 35 100 100 0 0.00% Total materials&supplies 6,561 2,049 1,648 6,800 4,600 (2,200) -32.35% Contractual services 303 Other professional services 8,262 22,313 11,529 4,500 4,500 0 0.00% 341 Legal notices 0 467 (212) 0 0 0 ERR 361 Memberships 10,459 11,428 11,634 17,300 14,935 (2,365) -13.67% 363 Training&conferences 3,263 2,550 4,056 3,500 4,000 500 14.29% 390 Grants&subsidies 0 0 0 0 0 0 ERR Total contractual services 21,984 36,758 27,007 25,300 23,435 (1,865) -7.37% Capital outlays 0 0 0 0 0 0 ERR Total City Council 62,690 74,022 57,333 65,734 61,430 (4,304) -6.55% • Advisory Commissions (100-4110): • Personnel services 020 Salaries,part-time 128 136 47 145 253 108 74.48% 030 Pensions 16 0 5 17 19 2 11.76% 050 Workers compensation 0 25 6 14 3 (11) -78.57% Total personnel services 144 161 58 176 275 99 56.25% Materials&supplies 160 Supplies,operating 200 5 275 200 200 0 0.00% 210 Books&periodicals 50 0 60 200 200 0 0.00% Total materials&supplies 250 5 335 400 400 0 0.00% Contractual services 303 Other professional services 500 65 80 400 400 0 0.00% 363 Training&conferences 150 190 90 300 300 0 0.00% 392 Festivities Commission 0 0 4,000 4,000 4,000 0 0.00% 393 Charter Commission 0 0 0 0 0 0 ERR 395 Appreciation dinner 0 0 0 0 0 0 ERR Total contractual services 650 255 4,170 4,700 4,700 0 0.00% Capital outlays 0 0 0 0 0 0 ERR Total Advisory Commissions 1,044 421 4,563 5,276 5,375 99 1.88% • City of Mounds View, 1998 Budget 08/14/97 09:07 AM Fund: 100 Department: 4100 General Fund,City Council Proposed Account, Description Budget Detail Description 160 Supplies,operating 4,500 1,500 Appreciation dinner 1,200 Employee pins for appreciation 1,800'Miscellaneous: Summer activity,meeting meals&receptions, flowers&memorials,plaques,equipment rental,presentaion materials,and miscellaneous. 4,500 I 210 Books&periodicals 100 100 ISet of State Statutes;cost split equally with advisory commissions. 1001 303 Other professional services 4,500 4,500 Strategic planning session,&misc. 4,500 I 361 Memberships 14,935 800'RCCLLG 60 Mn Mayor's Association 930 Nat'l League of Cities 6,450(League of Mn Cities 3,585'Assoc of Metropolitan Mayors(AMM) 2,000'North Metro Mayors(1/2 membership;balance in EDA) 610 INMM Crossing Coalition 500 East Metro 14,935 I 362 Conferences 4,000 4,000 New Council training,LMC conference,RCCLG dinners 'AMM annual dinner,&NLC conference 4,000 • Fund: 100 Department: 4110 General Fund,Advisory Commissions Proposed Account Description Budget Detail 1Description 160 (Supplies,operating 200 200 IMisc supplies for various commissions. 2001 210 'Books&periodicals 200 200;Set of State Statutes;cost split City Council. 1Misc periodicals-Comp plan review,Ordinance revisions. 2001 303 Other professional services j 400 400;Misc.consultant services. 1 I 4001 363 Training 300 300 1Misc training&conferences. 3001 392 'Festivities Commission 4,000 4,000',City contribution to festival. 4,000 1 1998 Budget Summary 08/14/97 01:17 PM BDGT98GF.WK4 . 1994 1995 1996 1997 1998 Change from 1997 Reclassed Actual Actual Budget Budget . Dollar Percent Office of the City Administrator(100-4130): Personnel services 010 Salaries,regular 78,849 77,613 65,193 72,341 77,760 5,419 7.49% 020 Salaries,part-time 3,407 2,591 1,944 4,000 4,160 160 4.00% 030 Pensions 9,470 8,665 7,339 9,071 10,294 1,223 13.48% 040 Group insurance 6,789 6,179 1,793 5,995 3,360 (2,635) -43.95% 050 Workers compensation 463 199 168 737 951 214 29.04% Total personnel services 98,978 95,247 76,437 92,144 96,525 4,381 4.75% Materials&supplies 160 Supplies,operating 0 412 907 1,000 1,000 0 0.00% 210 Books&periodicals 500 303 715 600 600 0 0.00% Total materials&supplies 500 715 1,622 1,600 1,600 0 0.00% Contractual services 303 Other professional services 0 681 2,437 6,000 4,000 (2,000) -33.33% 310 Communications 213 423 503 600 600 0 0.00% 343 Printing 2,444 278 270 1,000 500 (500) -50.00% 361 Memberships 906 866 636 1,050 1,050 0 0.00% 363 Training&conferences 8,106 5,164 2,730 6,626 6,626 0 0.00% 380 Mileage 1,878 1,880 2,749 3,900 3,900 0 0.00% 401 Rental,equipment 0 0 0 0 0 0 ERR Total contractual services 13,547 9,292 9,325 19,176 16,676 (2,500) -13.04% Capital outlays 703 Equipment 0 3,119 3,622 0 0 0 ERR • Total City Administrator 113,025 108,373 91,006 112,920 114,801 1,881 1.67% Elections (100-4140): Personnel services 010 Salaries,regular 0 0 3,450 0 3,000 3,000 ERR 020 Salaries,part-time 6,524 280 ,„f 1 - ] 0 6,000 6,000 ERR 030 Pensions 454 33 668 0 800 800 ERR 040 Insurance 0 257 101 0 400 400 ERR 050 Workers compensation 385 7 15 0 40 40 ERR Total personnel services 7,363 577 4,234 0 10,240 10,240 ERR Materials&supplies 114 Misc.office supplies 500 0 199 0 500 500 ERR 160 Supplies,operating 809 52 587 750 1,000 250 33.33% Total materials&supplies 1,309 52 786 750 1,500 750 100.00% Contractual services 303 Other professional services 110 0 139 0 500 500 ERR 341 Legal notices 159 4 273 0 300 300 ERR 343 Printing 307 0 0 0 400 400 ERR 513 Repairs,equipment 0 2,600 52 1,376 500 (876) -63.66% Total contractual services 576 2,604 464 1,376 1,700 324 23.55% Capital outlays 0 0 2,554 0 4,000 4,000 ERR • Total Elections 9,248 3,233 8,038 2,126 17,440 15,314 720.32% City of Mounds View, 1998 Budget 08/14/97 01:36 PM Fund: 100 Department: 4130 General Fund,Office of the City Administrator 11111 Proposed Account Description Budget Detail Description 160 Supplies,operating 1,000 1,000 Misc supplies-planners,plaques,folders,files,etc. 1,000 210 Books&periodicals 600 200 Set of State Statutes. 400 ICMA,NLC&American Cities publications 600 303 Other professional services 4,000 4,000 Misc.consultant services. 4,000 310 Communications 600 600 Cellular phone. 600 343 Printing 500 500 Administrative offenses books,City forms&brochures& business cards. 5001 361 Memberships 1,050 1,050 ICMA,MAMA,MCMA,MAUMA-HR Tech 1,050 363 Training&conferences 6,626 6,626 Conferences&seminars: LMC,MCMA,ICMA,NLC MAUMA mtgs&seminars,&misc training. 6,626 380 IMilage 3,900 3,900 Car allowance @$300/mth,plus misc vehicle expenses. 3,900 Fund: 100 Department: 4140 General Fund,Elections • Proposed Account Description Budget Detail Description 114 Supplies,misc office 500 500 Misc supplies-paper,pens,files,etc. 500 160 Supplies,operating 1,000 1,000 Ballots,postings,etc. 1.000 I 303 'Other professional services 500 500!Ramsey County fees 500 I 341 Legal notices ( 300 300 Legal notices for elections } I 3001 343 Printing 400 400'Printing of ballots,etc. 4001 513 Repairs,equipment 500 500 Repairs to optical scan machines. 5001 703 Equipment 4,000 4,000!Purchase of 4 computer programs for optical scan machines. 4,000 • 1998 Budget Summary 08/14/97 01:17 PM BDGT98GF.WK4 • 1994 1995 1996 1997 1998 Change from 1997 Reclassed Actual Actual Budget Budget Dollar Percent Finance(100-4150): Personnel services 010 001 Salaries,regular 110,341 140,244 83,854 110,058 117,435 7,377 6.70% 010 002 Salaries,regular Training 0 0 0 0 0 0 ERR 011 Overtime 113 885 2,898 0 0 0 ERR 020 Salaries,part-time 0 0 0 0 0 0 ERR 030 Pensions 12,933 13,222 10,181 14,397 15,067 670 4.65% 040 Group insurance 7,498 8,632 6,557 9,900 8,100 (1,800) -18.18% 050 Workers compensation 376 245 245 523 518 (5) -0.96% Subtotal 131,261 163,228 103,735 134,878 141,120 6,242 4.63% Materials&supplies 114 Misc office supplies 0 0 0 0 0 0 ERR 160 Supplies,operating 0 0 0 0 250 250 ERR 210 Books&periodicals 211 229 311 515 425 (90) -17.48% Subtotal 211 229 311 515 675 160 31.07% Contractual services 303 Other professional 13,114 13,214 18,561 9,825 10,475 650 6.62% 343 Printing 2,309 3,597 5,444 4,369 3,000 (1,369) -31.33% 361 Memberships 725 165 250 175 410 235 134.29% 363 Training 1,561 2,628 1,846 3,688 3,700 12 0.33% 513 Repairs,equipment 0 0 746 2,257 2,250 (7) -0.31% Subtotal 17,709 19,604 26,847 20,314 19,835 (479) -2.36% illCapital outlays 703 Equipment 3,142 2,852 26,652 15,400 14,600 (800) -5.19% Subtotal 3,142 2,852 26,652 15,400 14,600 (800) -5.19% Total Financial Services 152,323 185,913 157,545 171,107 176,230 5,123 2.99% 0 City of Mounds View, 1998 Budget 08/13/97 01:06 PM Fund: 100 Department: 4150 General Fund,Finance • Proposed Account Description Budget Detail Description 160 Supplies,operating 250 250 Misc supplies-planners,plaques,folders,files,etc. 250 210 Books&periodicals 425 175 Wall Street Journal 250 Misc computer&finance books 4251 303 Other professional services 10,475 7,500 50%o f audit 2,500 Federal compliance audit 375 GFOA financial reporting fee 100 Ramsey County Special Assessment recap report 10,475 343 'Printing 3,000 150 Financial statement covers 2,000 Accts Payable&payroll checks&envelopes 850 Invoices&receipts 3,000 361 Memberships 410 150 GFOA 95 AICPA 75 IMn CPA 90 Mn GFOA(2) 410 363 Training&conferences 3,700 200 Mn GFOA monthly meetings 500 Mn GFOA annual seminar 1,500 GFOA annual seminar 200 Accounting software training 800 Computer software training 1110. 500 Tuition reimbursement 3,700 513 1Equipment repairs 2,250 1,500 40%accounting software support charges 750 PC repairs 2,250 703 Equipment 14,600 3,1001 Personal computer 7,500 Completion of new software 4,000(Highspeed laser printer 14,6001 S 1998 Budget Summary 08/14/97 01:31 PM BDGT98GF.WK4 • 1994 1995 1996 1997 1998 Change from 1997 Reclassed Actual Actual Budget Budget Dollar Percent Community Development(100-4180): Personnel services 10 1 Salaries,regular Administratio 0 0 0 0 98,228 98,228 ERR 10 2 Salaries,regular Training 0 0 0 0 0 0 ERR 10 11 Salaries,regular Planning 31,572 31,967 27,806 50,291 0 (50,291) -100.00% 10 12 Salaries,regular Dev Rev 23,671 32,201 33,025 23,831 0 (23,831) -100.00% 10 13 Salaries,regular Code enfor 18,992 26,187 29,673 25,976 32,821 6,845 26.35% 10 14 Salaries,regular Inspect 39,371 75,601 78,084 95,194 79,771 (15,423) -16.20% 10 15 Salaries,regular Engineering 2,959 90 0 0 0 0 ERR 11 Overtime,regular 0 132 1,026 0 0 0 ERR 20 Salaries,part time 5,384 0 0 0 13,000 13,000 ERR 30 Pensions 14,512 19,719 19,963 24,995 28,717 3,722 14.89% 40 Group insurance 8,978 15,662 16,382 19,806 18,240 (1,566) -7.91% 50 Workers comp 1,796 1,443 1,038 2,337 2,416 79 3.38% Total personnel services 147,235 203,002 206,997 242,430 273,193 30,763 12.69% Materials&supplies 114 Misc.office supplies 0 0 0 0 0 0 ERR 160 Supplies,operating 514 894 1,417 670 1,160 490 73.13% 210 Books&periodicals 110 329 275 630 630 0 0.00% • 330 Postage 0 0 0 0 0 0 ERR 343 Printing 392 856 52 550 750 200 36.36% Total materials&supplies 1,016 2,079 1,744 1,850 2,540 690 37.30% Contractual services 303 11 Other professional Planning 981 3,460 1,544 2,850 9,360 6,510 228.42% fili 303 14 Other professional Inspect 0 217 800 0 0 0 ERR 303 15 Other professional Engineering 979 3,015 2,726 0 0 0 ERR 304 10 Consultants,special projects 10,239 25,000 14,761 144.16% 304 12 Consultants,development review 981 3,235 3,126 4,170 6,400 2,230 53.48% . 361 Memberships 454 558 658 805 715 (90) -11.18% 363 Training and conferences 2,709 2,508 3,726 4,150 5,050 900 21.69% 380 Mileage 8 25 59 150 150 0 0.00% Total contractual services 6,112 13,018 12,639 22,364 46,675 24,311 108.71% Capital outlays 703 Equipment 13,580 5,215 1,595 4,650 17,400 12,750 274.19% Total capital outlays 13,580 5,215 1,595 4,650 17,400 12,750 274.19% Total Community Development 167,943 223,314 222,975 271,294 339,808 68,514 25.25% • 1 City of Mounds View, 1998 Budget 08/14/97 08:14 AM Fund: 100 Department: 4180 General Fund,Community Development • ' Proposed Account Description Budget Detail Description 160 Supplies,operating 1,160 450 Office supplies 150 Cell phone-inspectors 240 Presentation supplies. 320 Photo supplies for enforcement,development cases. • 1,160 210 'Books&periodicals 1 630 60 Zoning news 145 Reference materials 85 Planning Commission Journal • 340 Bldg code updates,manuals,pamphlets,etc. 6301 343 Printing 750 250 Forms,flyers,etc. 500 Bldg inspection tickets,tags,forms,etc. 750 303-011 ;Other professional-Planning 9,360 2,000'GIS services,comp plan base maps 1,510 Ramsey County JPA(annual share of cost) 2,000 Contractual services for taking minutes of Planning Comm mtgs. 3,850 North Metro 35 W Corridor Coalition(share of costs) 9,3601 • 304-010 !Consultants,spec projects 25,000 13,000 Comprehensive plan 12,000 Zoning&ordinance update 25,000 304-012 Consultants,Development 6,400 600 Environmental reviews Review 600 Building plan reviews 1 3,200 Development case reviews • 2,000 Engineering services 1 6,400 361 !Memberships 715 300 APA-National&state(2) 300 ICBO Lake Country&Northstar chapter • 115 NAHRO dues 715 380 Mileage • 150 150!Misc.use of personal automobiles • • 1 • 1501 363 Training&conferences 5,050 1,600 APA conferences-national&state 1,200!GIS/CAD training I 500 IICBO conferences&training • 1,000 Data base training 750 Staff training&conferences • 5,0501 703 Capital,equipment 17,400 400(Light table 15,000 Bldg/Hsg computer software 400 Laser color printer • 600 Four drawer lateral file cabinet • 1,000'CAD/GIS software updates 17,400 I S 1998 Budget Summary 08/14/97 01:35 PM BDGT98GF.WK4 • 1994 1995 1996 1997 1998 Change from 1997 Reclassed Actual Actual Budget Budget Dollar Percent Central Services (100-4190): Personnel services 010 001 Salaries,regular Admin 53,927 57,300 0 61,579 12,136 (49,443) -80.29% 010 002 Salaries,regular Training 0 0 0 0 0 0 ERR 010 003 Salaries,regular Human res 0 0 3,592 0 14,498 14,498 ERR 010 004 Salaries,regular Central 0 0 28,862 0 23,077 23,077 ERR 010 005 Salaries,regular MIS&Records 0 0 2,765 0 0 0 ERR 010 006 Salaries,regular Public Info 0 0 9,463 0 0 0 ERR 011 Salaries,overtime 0 0 0 0 0 0 ERR 020 001 Salaries,part-time Admin 28,617 8,310 9,709 8,000 17,251 9,251 115.64% 020 003 Salaries,part-time Human res 2,044 819 0 0 0 0 ERR 030 Pensions 7,575 8,336 6,760 8,654 8,170 (484) -5.59% 040 Group insurance 5,646 5,152 2,826 7,626 4,400 (3,226) -42.30% 050 Workers compensation 889 294 285 549 468 (81) -14.75% Total personnel services 98,698 80,211 64,262 86,408 80,000 (6,408) -7.42% Materials&supplies 111 Stationery 2,500 2,006 257 1,000 2,000 1,000 100.00% 112 Copy materials 4,000 4,181 5,782 4,800 4,800 0 0.00% 114 Misc.office supplies 12,550 11,110 9,671 13,500 13,500 0 0.00% 121 Supplies,building&grounds 4,000 2,838 5,464 4,200 4,200 0 0.00% ' 160 Supplies,operating 0 720 142 0 0 0 ERR 210 Books&periodicals 1,065 304 857 1,075 1,095 20 1.86% Total materials&supplies 24,115 21,159 22,173 24,575 25,595 1,020 4.15% Contractual services 40301 000 General legal 31,169 26,587 53,677 40,000 40,000 0 0.00% 303 003 Other professional Human res 5,456 7,592 6,480 6,970 7,200 230 3.30% 303 004 Other professional Central 9,000 5,208 1,173 3,000 3,000 0 0.00% 303 005 Other professional MIS&Records 0 8,196 1,669 7,000 3,500 (3,500) -50.00% 303 006 Other professional Public Info 0 0 500 2,500 2,500 0 0.00% • 310 Telephone 15,600 19,285 20,778 19,000 19,000 0 0.00% 321 Electricity 11,567 12,978 13,346 14,950 14,950 0 0.00% 322 Natural gas 4,745 6,719 16,684 7,600 7,600 0 0.00% 330 Postage 15,090 15,540 15,077 16,700 15,800 (900) -5.39% 341 Legal notices 2,124 3,210 5,843 3,000 3,000 0 0.00% 342 Advertising 3,755 2,133 7,301 3,000 3,000 0 0.00% 343 Printing 18,219 15,858 14,934 18,415 14,440 (3,975) -21.59% 353 Refuse collection 1,560 2,810 2,784 3,000 3,000 0 0.00% 361 Memberships 11,020 300 1,298 470 420 (50) -10.64% 363 Training&conferences 3,906 736 2,909 4,050 4,050 0 0.00% 380 Mileage 300 5 40 100 200 100 100.00% 401 000 Rental,equipment 9,718 12,701 17,141 16,020 16,020 0 0.00% 401 005 Rental,equipment MIS&Records 0 1,491 2,722 3,240 3,240 0 0.00% 480 Insurance&bonds 16,573 18,976 18,990 16,187 16,187 0 0.00% 511 Rep,bldg&grounds 5,800 3,906 4,147 4,500 4,500 0 0.00% 513 Repairs,equipment 5,348 8,150 6,119 13,000 13,000 0 0.00% Total contractual services _ 170,950 172,381 213,612 202,702 194,607 (8,095) -3.99% Capital outlays 701 Building 0 0 0 25,000 25,000 0 0.00% 703 Equipment 28,797 18,952 27,848 8,000 22,500 14,500 181.25% Total capital outlays 28,797 18,952 27,848 33,000 47,500 14,500 43.94% 4ITotal central services 322,560 292,703 327.895 346,685 347,702 1,017 0.29% City of Mounds View, 1998 Budget 08/14/97 01:36 PM Fund: 100 Department: 4190 General Fund,Central Services • Proposed Account Description Budget Detail Description 111 Stationery 2,000 2,000 Envelopes,labels,letterhead,etc. 2,0001 112 Copy materials 4,800 4,800 Copy paper 4,8001 114 Misc office supplies 13,500 13,500 Toner,courier service,rug service,flowers,coffee,food, misc office supplies. 13,500 121 Supplies,bldgs&grounds 4,200 4,200 Bldg repairs,cleaning&heating supplies,light bulbs, batteries,film,paper plates,napkins,etc. 4,200 1 210 Books&periodicals 1,095 400 LMC directories,newspapers 150 Public Employment Law Report,misc HR reports. 280 FLSA updates 40 LMC bulletin 100 1Mn employment law letter 125 I Word perfect publication 1,095 I 301 General legal 40,000 36,000 Retainer for legal services. 4,000 Legal fees outside scope of retainer. 40,000 303-003 Other professional services 7,200 3,1001General labor assistance,Labor relations -Human resources 1,900 Section 125(DCA flex spending)administration 700 Physicals&drug testing-new employees 7 @$100. 500 Drug&alcohol testing-federal mandate 1,000 Misc 7,200 303-004 Other professional services 3,000 3,000 DCA annual report,City code codification,LMC model -Central services ordinances,cleaning services,etc. 3,000 I 303-005 Other professional services 3,500 3,500 Microfilming of ordinances,resolutions,minutes,public book,etc. -MIS&records retention 3.5001 303-006 !Other professional services 2,500 2,500!Internet services. -Public information 2.500 I 310 Telephone 19,000 19,000 Basic telephone plus tong distance 19,0001 321 Electricity 14,950 14,95011995 actual plus 5%inflation. 14,9501 322 Natural gas 7,600 7,600 1995 actual plus 5%inflation. 7.6001 330 Postage 15,800 1,50014 newsletter X 1/2 cost-other 1/2 in recreation. 2,500(Postage for additional newsletters. 1 ! 11,800(General postage. i I 15,800 City of Mounds View, 1998 Budget 08/14/97 01:36 PM Ind: 100 Department: 4190 General Fund,Central Services (continued) Proposed Account Description Budget Detail Description 341 Legal notices 3,000 1,200 Truth in taxation notices. 1,800 Legal notices. 3,000 342 Advertising 3,000 3,000 Job opening advertisements for vacant positions 1 3,000 343 Printing 14,440 4,240 4 newsletters @ 1/2 cost;other 1/2 in recreation 7,500 Additional newsletters 1,500 General printing 750 New resident guides 450 City directory 14,4401 353 Refuse collection 3,000 3,000 Refuse collection and recycling @$250 per month. 3,000 361 Memberships I 420 100!Sam's Club 140 IMPA 150 MPLERA(personnel) 30 TUG (Metro personnel officers association) 420 363 Training&conferences 4,050 300 Records retention&misc. 1,750 Misc training&educatio assistance 500 Misc training&seminars 1,500 Network training 4,050 380 Mileage 200 200 Miscellaneous use of personal vehicles 200 401 'Rental,equipment 16,020 11,520 Copy rental fee of$860 per month plus$100/mth overage 100 Misc 4,400 Postage machine @$1,100 per quarter. i ! 16,0201 401 !Rental,MIS equipment 3,240 3,240(Microfilm reader lease @$270 per month. 3,2401 480 j Insurance&bonds 16,187 16,187'Insurance&bonds 16,187 511 Repairs,bldgs&grounds i 4,500 4,500 All city elevators,fire sprinklers&alarms,recharge fire 1 extinguishers,general maintenance&repairs,etc. 4,5001 513 Repairs,equipment ( 13,000 8,000'Postage meter,copy machine,fax,misc. 5,000'Upgrades and repairs to MIS system. 13,0001 701 Capital,Building 25,000 25,000'HVAC sinking fund 1 25.0001 703 'Capital,equipment ! 22,500 3,000 Intergovernmental information exchange 11,000 Upgrade 5 personal computers 3,000'Upgrade general software 1,000'Update file server software 2,000'Replace and upgrade file server tape backup system 2,000'Replace fax machine 500!Replace water heater 22,5001 1998 Budget Summary 08/14/97 01:41 PM BDGT98GF.WK4 • 1994 1995 1996 1997 1998 Change from 1997 Actual Actual Actual Budget Budget Dollar Percent Police(100-4200): Personnel services: 10 1 Salaries,regular Admin 138,276 145,558 96,010 98,383 272,064 173,681 176.54% 10 2 Salaries,regular Training 0 0 0 0 0 0 ERR 10 20 Salaries,regular Crime prey 16,660 15,037 18,139 55,659 45,240 (10,419) -18.72% 10 21 Salaries,regular Investigor 89,794 92,907 132,893 134,722 109,661 (25,061) -18.60% 10 22 Salaries,regular Patrol 468,817 476,954 552,830 508,226 416,999 (91,227) -17.95% 11 1 Overtime Admin 0 468 35 0 0 0 ERR 11 21 Overtime Investigor 0 559 1,813 1,000 1,100 100 10.00% 11 22 Overtime Patrol 4,786 3,893 10,609 7,000 7,200 200 2.86% 20 1 Salaries,part-time Admin 18,484 19,842 4,200 4,338 22,292 17,954 413.88% 20 22 Salaries,part-time Patrol 0 0 0 13,015 (13,015) -100.00% 20 24 Salaries,part-time Animal ctl 11,253 11,929 0 12,287 12,636 349 2.84% 20 20 Salaries,part-time Crime prey 0 0 12,095 11,750 0 (11,750) -100.00% 30 Pensions 88,652 98,731 95,454 98,686 106,703 8,017 8.12% 40 Group insurance 58,816 65,118 63,946 72,276 65,250 (7,026) -9.72% 50 Workers compensation 28,649 19,820 14,376 27,180 29,577 2,397 8.82% 60 Unemployment 0 0 0 0 0 0 ERR Total personnel services 924,187 950,816 1,002,400 1,044,522 1,088,722 44,200 4.23% Materials&Supplies 114 Office supplies 98 31 649 100 150 50 50.00% 121 Supplies,buildings&grounds 186 474 38 300 300 0 0.00% 160 Supplies,operating 3,329 4,350 2,056 3,350 3,500 150 4.48% 170 1 Motor,fuels&lubricant Admin 625 1,258 336 1,000 1,000 0 0.00% 170 21 Motor,fuels&lubricant Investigor 837 1,037 167 500 500 0 0.00% 40. 170 22 Motor,fuels&lubricant Patrol 20,881 7,180 15,513 16,937 16,250 (687) -4.06% 170 24 Motor,fuels&lubricant Animal ctl 455 88 0 400 400 0 0.00% 210 Books&periodicals 873 1,362 176 800 800 0 0.00% 240 Uniforms&clothing 8,214 10,982 12,276 10,642 11,280 638 6.00% • 299 Miscellaneous 0 0 0 0 0 0 ERR Total materials&supplies 35,498 26,762 31,211 34,029 34,180 151 0.44% Contractual services 302 Legal,prosecuting attorney 42,092 36,095 30,028 36,000 42,500 6,500 18.06% 303 Other professional services 1,216 29 12,906 2,600 14,450 11,850 455.77% 305 Dispatching 51,717 53,917 57,955 60,328 66,582 6,254 10.37% 307 COPS events 0 0 0 2,000 4,000 2,000 100.00% 308 Veternarian services 415 656 0 2,000 2,000 0 0.00% 309 Information systems fees 3,600 3,600 0 4,200 4,200 0 0.00% 310 Telephone 2,340 1,186 1,400 2,640 3,000 360 13.64% 321 23 Electricity Emergcy 222 233 246 250 250 0 0.00% 343 Printing 1,281 1,315 1,241 1,100 1,100 0 0.00% 361 Memberships 390 443 421 600 600 0 0.00% 363 Training 6,631 7,601 5,359 7,950 7,950 0 0.00% 390 Grants 12,500 0 0 0 0 0 ERR 401 Rental,equipment 912 974 899 1,080 1,236 156 14.44% 480 Insurance&bonds 912 18,089 19,113 17,850 17,850 0 0.00% 510 Repairs,computers 10,357 9,537 8,594 10,180 10,180 0 0.00% 513 Maintenance,equipment 1,560 3,955 1,396 2,420 2,490 70 2.89% Total contractual services 136,145 137,630 139,558 151,198 178,388 27,190 17.98% Capital outlays 703 0 Equipment 26,036 15,684 29,829 13,100 7,200 (5,900) -45.04% 703 20 Equipment Crime prey 0 0 1,000 0 0 0 ERR ill 704 1 Vehicles Admin 0 1,472 0 0 0 0 ERR 704 21 Vehicles Investigor 0 0 0 18,000 0 (18,000) -100.00% 704 22 Vehicles Patrol 32,067 19,605 45,123 32,000 33,000 1,000 3.13% Total capital outlays 58,103 36,761 75,952 63,100 40,200 (22,900) -36.29% Total police 1,153,933 1,151,969 1,249,121 1,292,849 1,341,490 48,641 3.76% City of Mounds View, 1998 Budget 08/14/97 08:18 AM end: 100 Department: 4200 General Fund,Police Proposed I Account Description Budget Detail 1Description 114 Supplies,office 150 150 Misc.office supplies 150 121 Supplies,bldgs&grounds 300 300 Misc maintenance items 300 160 Supplies,operating 3,500 3,500 Misc.supplies-film,extingishers,gloves,toner,etc. 3.500 I 170-001 `Motor,fuels,&lubs- 1,000 1,000!Unleaded fuel-800 gallons @$1.25 Admin 1,000 1 170-021 Motor,fuels,&lubs- 500 500 Unleaded fuel-400 gallons @$1.25 Investigator 500 170-022 Motor,fuels,&lubs- I 16,250 16,250 Unleaded gas 13,000 gallons @$1.25;three patrol vehicles Patrol 16,250 170-024 Motor,fuels,&lubs- 400 400 I Animal control 4001 210 Books&periodicals 800 400!Traffic law books 350'Criminal books 50 Inv update 800 .40 I Uniforms&clothing 11,280 540 Chief 540 Lieutenant 540 DARE officer 540 COPS officer 7,020 13 officers @$540 275`Secretary 275 Clerk-typist 500'Reserve 200 IMisc items 70012 bullet proof vest 150;Animal control officer 1 11.2801 302 ;Legal,prosecuting attorney 42,500 42,5001$3,500 per month retainer plus$500 misc. 42.500 303 ;Other professional services j 14,450 1,200,Lab fees,blood tests,physical tests,video,misc. 300 ICD Rom phone numbers&addressess 11,7501Laison Officer-payment to City of New Brighton I 600!Tobacco compliance project 600!Paper shredder service 14,450! 305 `Dispatching I 66.582 66,582!Ramsey County dispatching 1 66.582 307 COPS events 4,000 2,000!COPS activities-Halloween party&bike safety 2,000(Emergency management drill 4.000 0308 Veternarian services 2,000 2,000'Brighton Vet Clinic 2.000 City of Mounds View, 1998 Budget 08/14/97 08:18 AM Fund: 100 Department: 4200 General Fund,Police continued Proposed • Account Description Budget Detail Description 309 Informational systems fees 4,200 1,200 Computer connection fee 3,000 State service fee 4,200 I 310 Telephone 3,000 3,000 1Celluar phones 3,0001 321-023 Electricity 250 250'Emergency services electricity 2501 343 Printing 1,100 1,100 Misc 1,100 361 (Memberships 600 150 I.A.C.P. 200 Mn Police chiefs 50 Ramsey County chiefs 20 MPPOA 40 MSCIA 601Mn Crime Watch 80 IJuv Officer Assoc 600i 363 Training 7,950 1,500 INat'1 conference 500 Chiefs conference 4,800 16 officers @$300 500 Juv Officer conference 650 IMisc 7,950 • 401 Rental,equipment 1,236 1,236'Copy machine I 1.236 480 Insurance&bonds I 17,850 17,840116 officers @$1,115 10(Rounding 17,8501 510 'Repairs,computers 10,180 3,780(Computer software maintenance 5,400!Computer hardware maintenance 500'Copy machine maintenance 500 iMisc repairs ! ! 10.1801 513 (Maintenance,equipment I 2,490 890 iMisc 750'Car washing 500 1Radio repair 150 I MDT repair 200(Radar repair 2,4901 703 Equipment j 7,200 1,000 IMisc office equipment 2,400!Radar units 2,500'Mobile radios 1,300 Light bars 7,200' 704-021 I Vehicles-Investigator I 0 0i 704-022 'Vehicles-Patrol I 33,000 33,000(Two squad cars i I 33.000 i 1998 Budget Summary 08/14/97 01:43 PM BDGT98GF.WK4 III1994 1995 1996 1997 1998 Change from 1997 Reclassed Actual Actual Budget Budget Dollar Percent FIRE(100-4210): Contractual services 303 035 Fire inspection services 0 0 5,183 4,000 8,000 4,000 100.00% 305 Dispatching 0 0 0 0 2,516 2,516 ERR 396 035 Contractual fire services 150,075 157,918 W16 $4' 151,314 151,883 569 0.38% Total contractual services 150,075 157,918 173,029 155,314 162,399 7,085 4.56% Capital outlays: 704 Vehicles&equipment 0 0 0 29,925 14,963 (14,962) -50.00% 702 Buildings 0 0 0 0 0 0 ERR Total capital outlays 0 0 0 29,925 14,963 (14,962) -50.00% Miscellaneous 299 Miscellaneous 0 0 0 0 0 0 ERR Total miscellaneous 0 0 0 0 0 0 ERR Total Fire 150,075 157,918 173,029 185,239 177,362 (7,877) -4.25% III • City of Mounds View, 1998 Budget 08/14/97 08:55 AM Fund: 100 Department: 4210 General Fund,Fire Ilk Proposed Account Description Budget Detail Description 303-035 Fire inspection services 8,000 8,000 Contractual fee for Fire Marshalling services(hourly fee) 8,000 I 305 Dispatching 2,516 2,516 Anoka County dispatching fee 2,5161 396-035 Contractual fire services 151,883 151,883 Share of joint fire department's operating costs 151,883 704 Capital,vehicles&equipment 14,963 14,963'Share of joint fire department's capital costs 1 14,963 I • 1998 Budget Summary 08/14/97 01:46 PM BDGT98GF.WK4 • 1994 1995 1996 1997 1998 Change from 1996 Reclassed Actual Actual Budget Budget Dollar Percent Parks,Recreation&Forestry Recreation(100-4350): Personnel services: 10 1 Salaries,regular Admin 18,352 15,735 22,284 14,798 26,620 11,822 79.89% 10 30 Salaries,regular Programming 25,920 22,566 13,088 24,082 11,925 (12,157) -50.48% 10 2 Salaries,regular Training 0 0 0 0 0 0 ERR 20 Salaries,part-time 21,567 12,067 26,441 28,200 24,197 (4,003) -14.20% 30 Pensions 0 6,916 6,212 7,411 6,796 (615) -8.30% 40 Group insurance 0 3,129 2,664 2,898 2,970 72 2.48% 50 Workers compensation 0 933 572 1,353 785 (568) -41.98% Total personnel services 65,839 61,346 71,261 78,742 73,293 (5,449) -6.92% Materials&supplies: 114 Supplies,office 3,427 2,773 3,468 3,521 3,215 (306) -8.69% 160 Supplies,operating 616 644 615 860 860 0 0.00% 299 Miscellaneous 0 0 0 0 0 0 ERR Total materials&supplies 4,043 3,417 4,083 4,381 4,075 (306) -6.98% Contractual services: 306 School coordinator 8,224 8,447 9,492 9,700 9,700 0 0.00% 310 Telephone 0 392 0 592 0 (592) -100.00% 321 Electricity 0 0 50 0 0 0 ERR 330 Postage 3,046 2,209 2,729 5,700 1,200 (4,500) -78.95% 342 Advertising 311 0 275 300 300 0 0.00% 343 Printing 11,494 10,581 12,019 12,600 4,080 (8,520) -67.62% 361 Memberships 540 715 580 810 550 (260) -32.10% Ell 363 Training&conferences 2,335 2,481 3,288 2,710 2,710 0 0.00% 380 Mileage 195 124 101 200 200 0 0.00% 401 Rental,equipment 454 0 0 0 0 0 ERR 480 Bonding&insurance 0 6,006 6,361 2,444 2,450 6 0.25% . 511 Repairs,equipment 0 0 1,168 636 640 4 0.63% Total contractual supplies 26,599 30,955 36,063 35,692 21,830 (13,862) -38.84% Capital outlays 703 Equipment 3,227 5,271 3,833 3,000 0 (3,000) -100.00% Total capital outlays 3,227 5,271 3,833 3,000 0 (30,132) ERR Total Recreation 99,708 100,989 115,240 121,815 99,198 (22,617) -18.57% 4 A City of Mounds View, 1998 Budget 07/28/97 03:25 PM Fund: 100 Department: 4350 General Fund,Recreation Proposed Account Description Budget Detail Description 114 Supplies,office 3,215 2,465 Paper 455 Ink cartridges&stencil masters 275 Computer cartridges 10 Film&developing 10 Time planners 3,215 160 Supplies,operating 860 660 Shirts/T-Shirts for staff&volunteers 200 First aid supplies 860 306 School coordinator 9,700 9,700 School coordinator fees. 9,700 310 Telephone 0 01 330 'Postage I 1,200 1,200!Distribution for 1/2 cost of 4 newsletters @$600 each delivery 1,200 342 Advertising 300 150 Job openings for seasonal positions 150 Job openings for ice rink attendants 300 343 Printing 4,080 4,080 1/2 cost of 4 newsletters @$2,040 each • 4,080 361 !Memberships 550 250 NPRA 300 MRPA-2 staff members 550 363 Training&conferences I 2,710 600 IFull time staff misc training 150'Playground workshops 10 @$15 1,500 National conference 400 State conference-two staff members 60'Bicycle conference 2,710 380 'Mileage I 200 200 Mileage for staff&playground supervisors when staff cars are not available. 2001 480 Bonding&insurance ' 2,450 2,450 Insurance&bonding cost. 2.4501 511 Repairs,equipment 640 490 Digital copier maintenance agreement 1 j . 150 IAceware software upgrade 640! 703 ;Capital,equipment 0 01 • 1998 Budget Summary 08/14/97 01:49 PM BDGT98GF.WK4 1994 1995 1996 1997 1998 Change from 1996 Iltrks Reclassed Actual Actual Budget Budget Dollar Percent (100-4360): Personnel services 10 1 Salaries,regular Admin 18,159 15,751 14,382 14,814 26,028 11,214 75.70% 10 2 Salaries,regular Training 0 0 0 0 0 ERR 10 31 Salaries,regular Maintenance 81,993 85,321 82,805 85,365 66,986 (18,379) -21.53% 11 Overtime,regular 4,008 3,316 3,411 4,500 4,627 127 2.82% 20 Salaries,part-time 14,969 14,910 15,329 15,000 15,584 584 3.89% 30 Pensions 9,632 12,562 12,801 13,330 14,132 802 6.02% 40 Group insurance 7,440 10,596 9,534 9,846 9,266 (580) -5.89% 50 Workers compensation 2,220 3,743 1,846 2,711 2,821 110 4.06% 70 Beeper time 0 3,418 3,311 3,152 3,221 69 2.19% Total personnel services 138,421 149,617 143,419 148,718 142,665 (6,053) -4.07% Materials&supplies: 121 Supplies,Bldgs&gmds 0 0 10,814 16,400 16,400 0 0.00% 122 Supplies,vehicles 0 227 6,155 4,000 4,000 0 0.00% 123 Supplies,equipment 0 0 3,219 3,150 3,150 0 0.00% 160 Supplies,operating 26,430 23,689 5,471 10,310 10,310 0 0.00% 170 Motor fuels&lubs 2,487 2,279 986 2,500 2,500 0 0.00% 240 Uniforms&clothing 1,696 1,704 2,036 1,750 1,750 0 0.00% Total materials&supplies 30,613 27,899 28,681 38,110 38,110 0 0.00% Contractual services: 303 Other professional services 4,930 0 6,163 3,900 3,900 0 0.00% 310 Telephone 2,101 2,023 2,193 4,100 2,100 (2,000) -48.78% 321 Electricity 10,125 6,178 5,976 6,200 6,200 0 0.00% 322 Natural gas 872 1,383 1,395 1,500 1,500 0 0.00% 342 Advertising 0 0 0 500 500 0 0.00% • 353 Refuse collection 5,859 5,252 5,507 6,467 6,470 3 0.05% 356 Satellites 5,353 7,297 4,163 7,300 7,300 0 0.00% 363 Training&conferences 370 993 933 920 920 0 0.00% 390 Grants&subsidies 7,500 7,500 7,500 7,500 7,500 0 0.00% 401 Rental,equipment 251 8,979 0 0 0 0 ERR 480 Bonding&insurance 1,295 9,772 6,731 4,888 4,890 2 0.04% 511 Repairs,bldg&grounds 2,643 103 2,945 8,200 2,700 (5,500) -67.07% 513 Repairs,equipment 2,723 0 754 0 0 0 ERR Total contractual services 44,022 49,480 44,260 51,475 43,980 (7,495) -14.56% Capital outlays 705 Construction 21,346 2,258 19,909 0 0 0 ERR 703 Equipment 9,997 112,429 25,370 20,000 29,750 9,750 48.75% Total capital outlays 31,343 114,687 45,279 20,000 29,750 9,750 48.75% Total Parks 244,399 341,683 261,639 258,303 254,505 (3,798) -1.47% I r City of Mounds View, 1998 Budget 08/14/97 09:00 AM Fund: 100 Department: 4360 General Fund,Parks Proposed Account Description Budget Detail Description 121 Supplies,bldgs&grounds 16,400 5,000 Replace irrigation heads 1,000 Replace play equipment parts 200 Replace bleacher parts 200 Repair hockey boards,gates 1,000 Repair fences,nets 200 Janitorial supplies 200'Snow shovels 200 Ice melt 200 Round up 5,500 Seed,fertilizer 2,000 Broadleaf control 200;Sod 500!Sprinkling parts 16,4001 122 'Supplies,vehicles 4,000 4,000!Oil filters,mower blades,tires,vehicle registration fees, 1 misc.repairs. 4.0001 123 Supplies,equipment 3,150 1,000!Replace pitching machine parts 2,000'Replace hockey&soccer goals 150 Drinking fountain parts 3,1501 160 Supplies,operating 10,310 210!Park patrol shirts,hats,packs&first aid 100(Park keys 2,000!Ag-lime for fields 2,000(Sand for play lots&courts 1111 2,000 Landscaping materials 2,000!Percentage of shop costs 2,00013/5 minus for trails 10,3101 170 Motor fuels&lubs 2,500 2,500'Propane 2,500 I 240 Uniforms&clothing 1,750 310 Safety glasses,masks,shoes,ear protection 370;Seasonal workers shirts,hats 840'Gloves&boots for chemical spraying @$35 X 2 X 12 mths 80!Coats-2 @$35 1501Rags 1,7501 303 Other professional services 3,900 1,000,Seal coat Random parking lot 2,600'Silver View Pond cleaning/treatment 300;Ruff Cut mowing services 3,9001 310 Telephone 2,100 2,100;Telephone @ 5 park locations 2,100 321 Electricity j 6,200 6,200;Estimate for 5 park buildings,park security lighting,court& ' field lighting,&misc. 1 I 6,200 I 322 Natural gas 1,500 1,500'Heating cost for Random,Hillview,Groveland,& Lambert Park bldgs 1,500 City of Mounds View, 1998 Budget 08/14/97 09:00 AM fund: 100 Department: 4360 General Fund,Parks (continued) Proposed Account Description Budget Detail Description 342 Advertising 500 500'Park facility maps 500 353 Refuse collection 6,470 5,500(Monthly charges 970!Additional trips to landfill,Ramsey Cty park fee. 6,4701 356 Portable restrooms 7,300 7,300'For May thru Oct,plus special events such as tournaments,&extra cleanings and insurance 7,300 363 Training&conferences 920 50 MPSA membership 20 Chemical license 110 MPRA&loss control workshops 20 Equipment EXPO 420 Sewer,Water&traffic certificates 300 MTI school 920 390 Grants&subsidies 7,500 7,500 Lakeside Park share of operating costs 7,500 480 Bonding&insurance 4,890 4,890(Bonding&insurance 4,890 511 'Repairs,bldgs&grounds 2,700 700'Windows&doors • 500 Siding 500 Replace locks 500 Light bulbs 500 Repairs to furnaces,plumbing,phones,electrical,etc 2,700 703 1Captial,equipment 29,751 29,751 Replace truck with dump box 29,751 I I A 1998 Budget Summary 07/28/97 03:24 PM BDGT98GF.WK4 1994 1995 1996 1997 1998 Change from 1996 40 Reclassed Actual Actual Budget Budget Dollar Percent Atheletic Field Maintenance (100-4367): Personnel services 10 1 Salaries,regular Admin 7,292 4,761 5,117 3,432 0 (3,432) -100.00% 10 2 Salaries,regular Training 0 0 0 0 0 0 ERR 10 31 Salaries,regular Maintenance 0 0 0 0 3,526 3,526 ERR 11 Overtime,regular 0 152 0 800 822 22 2.75% 20 Salaries,part-time 0 0 1,880 5,000 5,195 195 3.90% 30 Pensions 0 849 1,634 799 954 155 '19.40% 40 Group insurance 0 429 391 396 396 0 0.00% 50 Workers compensation 0 344 227 233 263 30 12.88% 70 Beeper time 0 161 157 0 0 0 ERR Total personnel services 7,292 6,696 9,406 10,660 11,156 496 4.65% Materials&supplies 160 Supplies,operating 4,452 3,902 5,382 4,750 4,750 0 0.00% 170 Motor fuel&lub 0 308 0 0 0 0 ERR Total materials&supplies 4,452 4,210 5,382 4,750 4,750 0 0.00% Contractual services 480 Bonding&insurance 0 0 2,304 2,444 2,450 6 0.25% Capital outlays 704 Vehicles 0 0 0 18,000 0 (18,000) -100.00% Total Athletic Field Maintenance 11,744 10,906 17,092 35,854 18,356 (17,498) -48.80% 1994 1995 1996 1997 1998 Change from 1996 • Reclassed Actual Actual Budget Budget Dollar Percent Forestry(100-4380): Personnel services 10 Salaries,regular 5,274 2,744 2,799 2,883 1,775 (1,108) -38.43% 30 Pensions 0 397 291 350 228 (122) -34.86% 40 Group insurance 0 255 231 232 119 (113) -48.71% 50 Workers compensation 0 42 27 27 22 (5) -18.52% Total personnel services 5,274 3,438 3,348 3,492 2,144 (1,348) -38.60% Materials&supplies 114 Miscellaneous,office supplies 0 0 0 0 0 0 ERR 120 Supplies,landscaping 8,792 10,553 0 2,850 2,850 0 0.00% 121 Supplies,bldgs&grads 1,638 581 0 850 850 0 0.00% 160 Supplies,office 0 276 1,149 80 80 0 0.00% Total materials&supplies 10,430 11,410 1,149 3,780 3,780 0 0.00% Contractual services 303 32 Joint powers forester 16,200 17,224 17,980 21,380 22,021 641 3.00% 303 Professional services 0 0 0 8,000 8,000 0 0.00% 352 Tree removal 11,585 11,132 27,781 13,500 13,500 0 0.00% 361 Memberships 15 0 0 0 0 0 ERR 390 Grants&subsidies 0 0 0 2,500 2,500 0 0.00% Total contractual services 27,800 28,356 45,761 45,380 46,021 641 1.41% Total Forestry 43,504 43,204 50.258 52,652 51,945 (707) -1.34% 40 City of Mounds View, 1998 Budget 07/28/97 03:25 PM fund: 100 Department: 4367 General Fund,Athletic Fields Proposed Account Description Budget Detail Description 160 'Supplies,operating 4,750 1,500 Field paint&chalk 500 Surface drying compound 200 Tri mix 600 Nets 200 Bases- 1 set 250 Home plates 5 X$50 1,500 Aggregate 4,750 480 Bonding&insurance 2,450 2,450 Bonding&insurance 2,450 704 Capital,vehicles 0 0 Fund: 100 Department: 4380 General Fund,Forestry I Proposed Account I Description Budget Detail Description 120 Supplies,landscaping 2,850 250 Seedlings for Arbor Day 100 Chemicals 1 2,000 Large trees for 5 yr tree planting program 500 Small trees to replace damaged trees I 2,850 121 Supplies,bldgs&grounds 850 350 City Hall flowers 500 Weed control-city hall 8501 160 Supplies,operating I 80 80 Film,developing,manuals,pamphlets 80 303-032 'Joint powers forester 22,021 22,021 Amount per joint powers agreement(3%increase) 22,021 1 303 Professional services 8,000 8,000(Boulevard tree trimming for 1/4 of city 8,0001 352 Tree removal 13,500 13,500 Remove diseased trees 13,5001 390 ;Grants&subsidies 2,500 2,500 1Match for tree grant 2,5001 1998 Budget Summary 07/28/97 03:53 PM BDGT98GF.WK4 1994 1995 1996 1997 1998 Change from 1997 Reclassed Actual ActualBudget Budget Dollar Percent Fleet Services Building&Grounds Maintenance(100-4460): Personnel services: 10 Salaries,regular 3,286 3,393 3,546 3,532 3,526 (6) -0.17% 10 2 Salaries,regular Training 0 0 0 0 0 0 ERR 11 Salaries,overtime 0 189 120 0 0 0 ERR 20 Salaries,part-time 0 0 0 0 0 0 ERR 30 Pensions 416 419 457 416 452 36 8.65% 40 Group insurance 372 429 391 396 396 0 0.00% 50 Workers compensation 122 82 79 146 163 17 11.64% 70 Beeper time 0 249 120 0 0 0 ERR Total personnel services 4,196 4,761 4,713 4,490 4,537 47 1.05% Materials&supplies: 121 Supplies,bldg&grounds 316 0 0 0 0 0 ERR 122 Supplies,vehicles 36 0 0 0 0 0 ERR 123 Supplies,equipment 162 145 303 650 650 0 0.00% 160 Supplies,operating 9,030 8,859 2,608 5,600 5,600 0 0.00% 240 Uniforms&clothing 370 176 233 740 762 22 2.97% 299 Miscellaneous 0 0 0 0 0 0 ERR Total materials&supplies 9,914 9,180 3,144 6,990 7,012 22 0.31% Contractual services: 303 Other professional services 1,031 1,392 1,104 1,012 1,050 38 3.75% 321 Electricity 3,779 3,813 3,539 4,307 4,158 (149) -3.46% 322 Natural gas 4,756 3,437 6,111 4,000 3,000 (1,000) -25.00% Ai 353 Refuse collection 2,641 6,469 3,505 6,750 6,833 83 1.23% 361 Memberships 0 0 60 80 80 0 0.00% 401 Rental,equipment 968 697 225 725 725 0 0.00% 480 Insurance 16,753 17,375 19,113 16,186 16,186 0 0.00% ' 511 Repairs,bldgs&grounds 1,375 2,373 2,306 1,650 1,650 0 0.00% 513 Repairs,equipment 8,840 2,577 749 2,000 1,800 (200) -10.00% Total contractual supplies 40,143 38,133 36,712 36,710 35,482 (1,228) -3.35% Capital outlays 702 Bldgs&structures 0 0 0 0 0 0 ERR 703 Equipment 4,980 (154) 10,528 6,650 0 (6,650) -100.00% 704 Vehicles 0 0 0 0 0 0 ERR Total capital outlays 4,980 (154) 10,528 6,650 0 (6,650) -100.00% Total buildings&grounds 59,233 51,920 55.097 54,840 47,031 (7,809) -14.24% City of Mounds View, 1998 Budget 07/28/97 03:43 PM nd: 100 Department: 4460 General Fund,Building&Ground Maintenance Proposed ccount Description Budget Detail Description 123 Supplies,equipment 650 400 Air compressor parts,filters,hoses,etc. 100 Pressure washer repair parts 150 Garage door motor 650 160 Supplies,operating 5,600 500 First aid supplies . 500 Light bulbs&ballasts 500 Paper supplies 300 Cleaning supplies 300 Lumber&fasteners 1,300 Paint&supplies-parking lot&building 450 Repair items&hardware 500 Mechanical items,fans,motors,etc 750 Office supplies 500 Steel supplies 5,600 I 240 'Uniforms&clothing 762 180 110%of uniform cost for one employee 41 Shop coats 541 Rug&towel service 7621 303 Other professional services 1,050 500 Annual fire&backflow inspection 550 Fire extingiusher service 1,0501 321 Electricity 4,158 4,158 Electricity at Public Works building • 4,158 322 'Natural gas 3,000 3,000 Natural gas at Public Works building 3,0001 353 Refuse collection 6,833 2,833 Facility dumpsters 425 Hazardous waste generator permit 450 Used oil filters 25;Batteries 100!Lamps 3,000(Hazardous waste disposal 6,833 I 361 Memberships 80 8011/4 of APWA membership 1 801 401 Rental,equipment I 725 450;Copy machine 1 1 275 Fax 7251 480 'Insurance 16,186 16,186'Insurance 16,186 1 511 Repairs,bldgs&grounds 1,650 500!Door&gate opener repairs 900(Building repairs 250'Power washer repairs 1,650 I 513 Repairs,equipment 1,800 200 Telephone repairs • 550 Fuel station repairs 4001HVAC system service 650;Overhead door repairs 1 1,8001 703 Capital,equipment 0 1998 Budget Summary 07/28/97 03:53 PM BDGT98GF.WK4 1994 1995 1996 1997 1998 Change from 1997 ill Reclassed Actual Actual Budget Budget Dollar Percent Squad Car Maintenance(100-4462): Personnel services: 10 Salaries,regular 19,718 21,148 23,020 20,593 14,102 (6,491) -31.52% 10 2 Salaries,regular Training 0 0 0 0 0 0 ERR 11 Salaries,overtime 1,062 1,132 0 1,980 2,034 54 2.73% 30 Pensions 2,495 2,577 2,799 2,738 2,070 (668) -24.40% 40 Group insurance 2,232 2,573 2,348 2,376 1,584 (792) -33.33% 50 Workers compensation 729 521 500 959 747 (212) -22.11% 70 Beeper time 0 1,420 72 0 0 0 ERR Total personnel services 26,236 29,371 28,739 28,646 20,537 (8,109) -28.31% Materials&supplies: 122 Supplies,vehicles 6,307 5,546 7,033 10,725 10,575 (150) -1.40% 160 Supplies,operating 2,428 3,290 2,771 3,600 3,600 0 0.00% 170 Motor fuels&lubricants 3,670 3,328 7,329 2,968 2,968 0 0.00% 210 Books&periodicals 410 0 565 525 525 0 0.00% 240 Uniforms&clothing 370 1,156 810 950 979 29 3.05% 299 Miscellaneous 0 0 0 0 0 0 ERR Total materials&supplies 13,185 13,320 18,508 18,768 18,647 (121) -0.64% Contractual services: 303 Other professional services 0 174 20 350 350 0 0.00% 361 Memberships 0 0 0 60 60 0 0.00% 363 Training 255 346 486 950 950 0 0.00% 512 Repairs,vehicles 3,527 4,061 4,871 4,200 4,500 300 7.14% 513 Repairs,equipment 0 0 0 0 0 0 ERR Total contractual supplies 3,782 4,581 5,377 5,560 5,860 300 5.40% Capital outlays • 702 Bldgs&structures 0 0 0 0 0 0 ERR 703 Equipment 0 0 0 0 0 0 ERR 704 Vehicles 0 0 0 0 0 0 ERR ' Total capital outlays 0 0 0 0 0 0 ERR Total squad car maintenance 43,203 47,272 52,624 52,974 45,044 (7,930) -14.97% II I City of Mounds View, 1998 Budget 07/28/97 03:44 PM F nd: 100 De artment: 4462 General Fund,Squad Car Maintenance Proposed count I Description Budget Detail Description 122 Supplies,vehicles 10,575 900 Filters:oil,air,fuel,transmission 6,000 Tires&batteries 350 Tune up items 1,000 Brake pads&shoes 350 Wiper blades&fluid 500 Visibar repair items 250 Headlamps,spots,&bulbs 175 Misc parts,fastners 500 Minor repairs,rebuilds 200 Anti freeze 250'Air conditioning gas 100 Brake fluid 10,5751 160 Supplies,operating 3,600 400(Specialty tools&hand tools 500 Welding supplies 1,100 Solvents&degreasers 1,100 Fastners&electrical supplies 500'Steel supplies 3,600 170 Motor fuels&lubs 2,968 713 Engine oil: 150 gallons @$4.75 20 Gear lube 175 ATF-7 cases 500 Aftermarket additives 1,560'Unleaded fuel: 1200 gallons @$1.30 2,9681 0 Books&periodicals 525 225 Repair manuals 300 Ignition scanner software updates 5251 240 'Uniforms&clothing 979 773160%of FTE uniform 206 Cloth towel&rag service 9791 303 Other professional services 350 300'Oil filter recycling 50;Battery recycling 350' 361 Memberships 60 6011/4 APWA membership 60! 363 Training 950 500;Electronics updates,propane updates,other classes 150'GM training 1 300'Ford training 1 9501 512 'Repairs,vehicles 4,500 300!Alignments I 400'Radiator repairs,replacement I1 3,000(Transmission repairs ' 800'Glass replacement 4.5001 • 1998 Budget Summary 07/28/97 03:53 PM BDGT98GF.WK4 1994 1995 1996 1997 1998 Change from 1997 40 Reclassed Actual Actual Budget Budget Dollar Percent Vehicle& Equipment Maintenance(100-4465): Personnel services: 10 Salaries,regular 9,127 10,210 9,434 10,296 3,526 (6,770) -65.75% 10 2 Salaries,regular Training 0 0 0 0 0 0 ERR 11 Salaries,overtime 1,401 536 29 990 1,017 27 2.73% 30 Pensions 1,160 1,300 1,058 1,369 582 (787) -57.49% 40 Group insurance 1,079 1,286 1,174 1,188 396 (792) -66.67% 50 Workers compensation 447 265 252 479 210 (269) -56.16% 70 Beeper time 0 718 0 0 0 0 ERR Total personnel services 13,214 14,315 11,947 14,322 5,731 (8,591) -59.98% Materials&supplies: 122 Supplies,vehicles 517 2,930 2,310 1,415 1,415 0 0.00% 123 Supplies,equipment 2,300 2,087 2,009 2,175 2,175 0 0.00% 160 Supplies,operating 1,487 1,719 1,767 1,800 1,800 0 0.00% 240 Uniforms&clothing 309 348 572 490 505 15 3.06% 299 Miscellaneous 0 0 0 0 0 0 ERR Total materials&supplies 4,613 7,084 6,658 5,880 5,895 15 0.26% Contractual services: 303 Other professional services 0 264 161 200 200 0 0.00% 363 Training 65 196 79 225 375 150 66.67% 401 Rental,equipment 0 243 383 400 400 0 0.00% 512 Repairs,vehicles 0 0 214 750 750 0 0.00% 513 Repairs,equipment 0 0 482 0 0 0 ERR Total contractual supplies 65 703 1,319 1,575 1,725 150 9.52% Capital outlays 702 Bldgs&structures 0 0 0 0 0 0 ERR ill 703 Equipment 0 0 0 0 0 0 ERR 704 Vehicles 0 0 0 0 0 0 ERR Total capital outlays 0 0 0 0 0 0 ERR • Total vehicle&equipment maintenance 17,892 22,102 19,924 21,777 13,351 (8,426) -38.69% • City of Mounds View, 1998 Budget 07/28/97 03:44 PM �und: 100 Department: 4465 General Fund,Vehicle&Equipment Maintenance Proposed Account Description Budget Detail Description 122 Supplies, vehicles 1,415 165 Filters: oil,air,fuel,transmission 500 Tires&batteries 100 Tune up items 100 Brake pads&shoes 200 Propane rebuild kits 350 Misc supplies 1,415 123 Supplies,equipment 2,175 150 Small equipment tune up items 500 Filters,belts&hoses 900 Tire-dump trucks,loader,backhoe 625 Hydraulic system repairs 2,175 160 'Supplies,operating 1,800 . 200 Chains,devises,hitch pins 600 Steel for repairs&fabrication 1,000 Equipment&vehicle cleaning supplies 1,800 240 'Uniforms&clothing 505 376 30%of FTE uniform 129 Rags,towels,&rug service 505 303 Other professional services 200 200 Oil filter&battery recycling 200 363 Training 375 200 Vehicle inspection recertification • 175 Freon certification 375 401 Rental,equipment 400 300 Specialty tool&equipment rental 100 pager 400 512 Repairs,vehicles 750 550 Transmission repairs 200 Glass repairs 750 4111 1998 Budget Summary 08/14/97 01:54 PM BDGT98GF.WK4 1994 1995 1996 1997 1998 Change from 1997 Reclassed Actual Actual Budget Budget Dollar Percent • Street Pavement Management(100-4470): Personnel services: 10 Salaries,regular 41,005 44,358 47,182 45,573 59,513 13,940 30.59% 10 2 Salaries,regular Training 0 0 0 0 0 0 ERR 11 Salaries,overtime 572 885 53 3,000 3,083 83 2.77% 20 Salaries,part-time 0 0 0 3,350 3,354 4 0.12% 30 Pensions 5,271 5,513 5,752 8,394 8,288 (106) -1.26% 40 Group insurance 4,032 4,288 3,781 5,169 4,132 (1,037) -20.06% 50 Workers compensation 2,200 1,584 1,003 2,537 2,328 (209) -8.24% 70 Beeper time 0 600 405 0 0 0 ERR Total personnel services 53,080 57,228 58,176 68,023 80,698 12,675 18.63% Materials&supplies: 114 Supplies,office 0 0 0 0 0 0 ERR 123 Supplies,equipment 0 0 130 300 300 0 0.00% 126 Supplies,traffic control 0 0 0 360 360 0 0.00% 160 Supplies,operating 789 2,213 1,544 2,500 2,200 (300) -12.00% 170 Motor fuels&lubricants 0 651 186 1,285 1,285 0 0.00% 240 Uniforms&clothing 557 723 716 933 961 28 3.00% 299 Miscellaneous 0 0 0 0 0 0 ERR Total materials&supplies 1,346 3,587 2,576 5,378 5,106 (272) -5.06% Contractual services: 303 Other professional services 7,525 11,752 8,206 9,200 9,950 750 8.15% 363 Training&conferences 66 526 586 500 500 0 0.00% 401 Rental,equipment 905 1,479 1,044 5,300 3,809 (1,491) -28.13% 513 Repairs,equipment 0 0 0 0 0 0 ERR il Total contractual supplies 8,496 13,757 9,836 15,000 14,259 (741) -4.94% Capital outlays 702 Bldgs&structures 0 0 0 0 0 0 ERR 703 Equipment 1,300 5,422 7,495 7,100 15,000 7,900 111.27% 704 Vehicles 0 0 1,229 0 0 0 ERR 705 Construction 125,943 52,006 111,215 125,000 125,000 0 0.00% Total capital outlays 127,243 57,428 119,939 132,100 140,000 7,900 5.98% Total street pavement management 190,165 132,000 190,527 220,501 240,063 19,562 8.87% • • City of Mounds View, 1998 Budget 08/14/97 09:05 AM 1110d: 100 Department: 4470 General Fund,Pavement Management Proposed Account Description Budget Detail Description 123 Supplies,equipment 300 300 Milling machine teeth 300 126 Supplies,traffic control 360 360(Traffic cones:20 @$18 360 160 Supplies,operating 2,200 200 Asphalt hand tools,lutes,rakes,etc. 2,000 Asphalt-winter mix,25 tons @$80 2,200 170 Motor fuels&lubs 1,285 475 Diesel fuel: 500 gallons @$0.95. 550 Propane: 1100 gallons @$0.50. 260 Unleaded fuel: 200 gallons @$1.30. 1,285 240 Uniforms&clothing 961 781180%of FTE uniform cost. 180 33%of Foreman's uniform cost. 961 303 'Other professional services 9,950 2,250 Rough cutting of boulevard. 3,200 Striping of crosswalks&school crossings. 3,000 Engineering services. 1,500 Pavement Mgmt software annual maintenance. 9,950 363 Training&conferences 500 250(Pavement,sealcoating,patching&sealcoating seminars. • 250 IMPWA conferences. 5001 401 Rentals,equipment 3,809 3,500 Rental of crack sealer. 309 Pagers. 3.809 I 703 Capital,equipment 15,000 15,000 1 Ton dump truck ($38,000 total cost;funding from 3 depts) 15,000 I 705 Capital,construction 125,000_ 125,000(Pavement management maintenance&rehab program. 1 125.0001 1998 Budget Summary 07/28/97 03:53 PM BDGT98GF.WK4 1994 1995 1996 1997 1998 Change from 1997 ii• Reclassed Actual Actual Budget Budget Dollar Percent Street Snow& Ice Control(100-4472): Personnel services: 10 0 Salaries,regular 24,036 26,105 27,009 27,183 28,205 1,022 3.76% 10 2 Salaries,regular Training 0 0 0 0 0 0 ERR 11 Salaries,overtime 2,900 885 6,065 3,000 3,083 83 2.77% 30 Pensions 3,299 3,262 4,073 3,662 4,015 353 9.64% 40 Group insurance 2,976 2,628 2,452 2,551 1,920 (631) -24.74% 50 Workers compensation 2,059 859 725 1,418 1,521 103 7.26% 70 Beeper time 0 600 572 0 0 0 ERR Total personnel services 35,270 34,339 40,896 37,814 38,744 930 2.46% Materials&supplies: 114 Supplies,office 0 0 0 0 0 0 ERR 123 Supplies,equipment 1,413 1,319 2,237 1,800 1,900 100 5.56% 160 Supplies,operating 28,399 13,721 21,611 19,035 19,035 0 0.00% 170 Motor fuels&lubricants 2,225 1,212 363 2,870 2,870 0 0.00% 240 Uniforms&clothing 557 722 735 758 781 23 3.03% 299 Miscellaneous 0 0 0 0 0 0 ERR Total materials&supplies 32,594 16,974 24,946 24,463 24,586 123 0.50% Contractual services: 303 Other professional services 0 0 75 775 775 0 0.00% 361 Memberships 25 85 130 140 145 5 3.57% 363 Training&conferences 145 384 261 1,100 1,100 0 0.00% 401 Rental,equipment 410 298 26 650 655 5 0.77% 513 Repairs,equipment 0 0 0 0 0 0 ERR Total contractual supplies 580 767 492 2,665 2,675 10 0.38% Capital outlays III 703 Equipment 1,300 2,441 18,864 12,700 15,000 2,300 18.11% 704 Vehicles 0 0 0 0 0 0 ERR Total capital outlays 1,300 2,441 18,864 12,700 15,000 2,300 18.11% Total streets snow&ice control 69,744 54,521 85,198 77,642 81,005 3,363 4.33% • • City of Mounds View, 1998 Budget 08/14/97 09:05 AM und: 100 Department: 4472 General Fund,Snow&Ice Control Proposed ccount Description Budget Detail Description 123 Supplies,equipment 1,900 1,300 Cutting edges,plow shoes 400 Brooms for sweepers 200 Filters 1,9001 160 Supplies,operating 19,035 15,500'Salt: 500 tons @$31 per ton. 2,875 Liquid Mg Chloride: 2300 gallons @$1.25 per gallon. 660 Welding supplies,steel stock,sod for boulevards,etc. 19,035 170 Motor fuels&lubs I 2,870 2,185 Fuel: 2,300 gallons®$0.95 per gallon. 550 Propane: 1100 gallons @$0.50. 135 Engine oil: 30 gallons @$4.50. 2,870 240 Uniforms&clothing 781 781 80%of FTE uniform cost. 781 303 !Other professional services 1 775 775!Weather service reports: 5 months @$155 per month. 1 775 361 Memberships 145 60'MSSA dues 85 1/3 of APWA membership 1451 363 Training 1,100 700 '1/3 of APWA conference(shared with water&sewer) 200 MSSA meetings 200 1MSSA operator training sessions 1,100 1 40401 Rental,equipment 655 500!Blade 155 Pagers 655 513 Repairs,equipment 0 0I 703 Capital,equipment 15,000 15,000 11 Ton dump truck ($38,000 total cost;funding from 3 depts) 1 1 15.0001 S r 1998 Budget Summary 07/28/97 03:53 PM BDGT98GF.WK4 . 1994 1995 1996 1997 1998 Change from 1997 • Reclassed Actual Actual Budget Budget Dollar Percent Street Sign Maintenance(100-4475): Personnel services: 10 Salaries,regular 12,438 12,729 13,124 13,592 14,102 510 3.75% 10 2 Salaries,regular Training 0 0 0 0 0 0 ERR 11 Salaries,overtime 0 441 14 0 0 0 ERR 30 Pensions 1,650 1,626 1,621 1,649 1,809 160 9.70% 40 Group insurance 1,488 1,316 1,226 1,263 960 (303) -23.99% 50 Workers compensation 1,030 401 321 661 685 24 3.63% 70 Beeper time 0 300 276 0 0 0 ERR Total personnel services 16,606 16,813 16,582 17,165 17,556 391 2.28% Materials&supplies: 114 Supplies,office 0 0 0 0 0 0 ERR 122 Supplies,vehicles 22 19 282 300 300 0 0.00% 160 Supplies,operating 6,698 3,690 3,548 4,150 4,150 0 0.00% 170 Motor fuels&lubricants 375 69 0 250 250 0 0.00% 240 Uniforms&clothing 557 287 202 375 386 11 2.93% 299 Miscellaneous 0 0 0 0 0 0 ERR Total materials&supplies 7,652 4,065 4,032 5,075 5,086 11 0.22% Contractual services: 325 Electricity-traffic signals 4,692 4,361 3,872 5,547 5,713 166 2.99% 363 Training&conferences 130 179 230 375 400 25 6.67% 401 Rental,equipment 0 51 0 0 0 0 ERR 513 Repairs,equipment 263 0 111 421 421 0 0.00% Total contractual supplies 5,085 4,591 4,213 6,343 6,534 191 3.01% Capital outlays 703 Equipment 0 0 0 0 8,000 8,000 ERR • 704 Vehicles 0 0 0 0 0 0 ERR Total capital outlays 0 0 0 0 8,000 8,000 ERR Total street sign maintenance 29,343 25,469 24,827 28,583 37,176 8,593 30.06% City of Mounds View, 1998 Budget 08/14/97 09:05 AM Fund: 100 Department: 4475 General Fund,Street Sign Maintenance Proposed ccount Description Budget Detail Description 122 Supplies,vehicles 300 100 Tune ups 100 Air,oil,fuel&transmission filters 100 Fluids 300 160 Supplies,operating 4,150 150 Sign tools and supplies 600 Street name sign blanks 750 Regulatory&warning signs 200 Parking signs 750 Channel posts 200 Tubular posts 200 Sign hardware 800 Shop supplies-fastners,degreasers,etc 300 Neighborhood watch sign hardware 200 Graffitti remover 4,150 170 Motor fuels& lubs 250 250 Propane: 500 gallons @$0.50. 250 240 Uniforms&clothing 386 386'40%of FTE uniform cost. 3861 325 Electricity-traffic signals 5,713 5,713 Electricity for traffic signals 5,713 1 •63 Training&conferences 400 250 MUTEC,workzone safety 150 Annual hearing test 400 513 Repairs,equipment 421 421 Traffic signal repairs&maintenance 421 703 Capital,equipment 8,000 8,00011 Ton dump truck ($38,000 total cost;funding from 3 depts) 8,000 I i 1998 Budget Summary 08/14/97 01:57 PM BDGT98GF.WK4 1994 1995 1996 1997 1998 Change from 1997 • Reclassed Actual Actual Budget Budget Dollar Percent Miscellaneous(100-4700): Personnel services 086 Fitness program 3,727 2,528 2,805 4,200 4,200 0 0.00% Total personnel services 3,727 2,528 2,805 4,200 4,200 0 0.00% Contractual services 390 040 Family&youth social services 0 13,432 13,500 14,320 14,749 429 3.00% Total contractual services 0 13,432 13,500 14,320 14,749 429 3.00% Miscellaneous 910 Contingency 0 0 11,619 50,000 50,000 0 0.00% Capital outlays-park dedication fees 37,844 5,460 0 0 0 0 ERR Capital outlays-Silver Lake Woods 28,126 4,288 0 0 0 0 ERR 990 000 Transfers-misc 0 4,000 0 0 0 0 ERR 990 000 Transfers-Vehicle&Equipment Fund 15,302 25,000 25,000 25,000 25,000 0 0.00% 990 000 Transfers-Hwy 10 Bridge 0 112,642 0 0 0 0 ERR 990 000 Transfers-Recreation Activity 27,578 32,704 0 ERR 990 050 Miscellaneous 0 351 0 0 0 0 ERR 990 051 Golf Course subsidy 28,402 52,341 0 0 0 0 ERR 990 052 Bel Rae,net operations 0 0 0 50,000 50,000 0 0.00% Total miscellaneous 109,674 231,660 69,323 125,000 125,000 0 0.00% Total Miscellaneous 113,401 247,620 85,628 143,520 143,949 429 0.30% 1994 1995 1996 1997 1998 Change from 1997 Reclassed Actual Actual Budget Budget Dollar Percent Debt Service(100-4800): • Debt Service Fire Bonds: 801 Principal 29,082 28,215 31,850 29,925 33,950 4,025 13.45% 802 Interest 71,335 60,543 60,715 54,689 49,514 (5,175) -9.46% 803 Paying agent fees 0 0 0 6,135 4,174 (1,961) -31.96% Total personnel services 100,417 88,758 92,565 90,749 87,638 (3,111) -3.43% • • City of Mounds View, 1998 Budget 08/14/97 08:43 AM 100 Department: 4700 General Fund,Miscellaneous Proposed Account Description Budget Detail Description 086 Fitness program 4,200 4,200 Fitness program(maximum$40/month paid with sick leave time) 4,200 390-040 Family&youth social 14,749 14,749 Northwest Youth and Family Services(3%increase over 1997) services 14,749 I 910 Contingency 50,000 50,000 Unexpected expenditures 50,0001 990-000 Transfers-miscellaneous 25,000 25,000'Transfer to Vehicle&Equipment Fund 1 25,0001 990-052 Bel Rae,net operations 50,000 50,000 Preliminary general fund subsidy for Community Center operating costs. 50,0001 I City of Mounds View, 1998 Budget 08/14/97 08:43 AM Fund: 555 Department: 4120 General Fund,Fire Bond Debt Service Proposed • Account I Description Budget Detail Description 801 'Principal 33,950 33,950 19.4%of 1998 principal payment on 1991 Bond Issue 33,950 802 Interest 49,514 49,514 19.4%of 1998 interest payment on 1991 Bond Issue 49,514 803 Paying agent&misc 4,174 4,174'Adjustment for additional 5%levy required by bond issue. 4,1741 • 2 a y PI Y CY O Y CY & • O ri 7 L e a 43 a 0 I.... os Ow Ow 6 : 7411 . . 000000 0000000 • 0000000 , 00 0$$000 00 ori 8 p p p N v1 r...N 24 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N 0000000 C 0000000 8 8 8 8 ON 0 0 0 0 0 O O 0 0 0 0 0 0 0 p 0 0 0 0 0 o 0 0 0 0 0 0 0 8 8 8 8 00 0 000000 0 000000 0 000000 8 pp 0 000 O $ ry ry o • G Q} O ep} i N N N N N t` 0 0 0 0 0 0 0 0 00000 0 0 0 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B {3. 0 ATTACHMENT A GREATEST CHALLENGES FACING THE CITY *1) "To increase the trust level of council members with each other and with the professional staff" 2) "To maintain the city's existing high quality of life" 3) "To improve the city's credibility and trust with the public" 4) "To identify the needs and wants of the community" 5) "Overall communication" • 6) "To develop consensus on issues and opportunities facing the city and to develop Action Plans to address the issues" 7) "To streamline the city's budgeting process" 8) "The Highway 10 corridor* 9) "The city's infrastructure" 10) "The city's housing" 11) "To clarify how decisions are made in the city and city hall" *Multiple responses • 8 ATTACHMENT B REVIEW OF PROGRESS BEING MADE BY THE CITY OVER THE LAST TWO YEARS THE SUCCESSES 1) "The hiring of a new highly qualified professional administrator" 2) "The hiring a new of highly qualified finance director" 9 Y 3) "The hiring of a new highly qualified community development director" 4) "The expansion of the city's tax base" 5) "Attracting new high tech industries to the city" 1 6) "The city's housing program — upgrading the city's housing stock" 7) "Improvements to the highway 10 corridor" 8) "The Belrae Ballroom property purchase" 9) "The recruiting of new staff that bring new perspectives to the city" • I10) "The increased professionalism of the staff' 11) "The upgrading of aging recreation equipment" 12) "Adopting the 1997 budget" P 9 9 13) "The adoption of an assessment policy and the reconstruction of residential streets" 14) "The development of the municipal golf course" 15) "The Code Enforcement Program" 16) "Increased citizen participation in community affairs" 17) "The Festival in the Park" 18) "The DARE Program and community policing" • 19) "The Property Manager's Coalition" • 9 ATTACHMENT B • PROBLEMS ENCOUNTERED 1) "A lack of common direction of the council and staff' 2) "Some of the city's regulations are too complicated to understand" 3) "Many user fees don't cover the cost of the programs" 4) "The city's demand for services exceed available resources" 5) "The growing mistrust of government" 6) "A shortage of financial resources" 7) "An eroding tax base" 8) "Communication problems among council members, council with staff, and council with citizens" 40 9) "The unwillingness of some citizens to listen to different sides of issues" 10) "Increasing citizen frustration with government" 11) "At times, council members focus on personalities and not on the issues" 12) "An aging infrastructure and housing" 13) "Council and staff not knowing the priorities of the city" 14) "Staff turn over" 15) "Responding to mandates" 16) "Determining the real needs of the community" 17) "Increasing social concerns and needs for services" 18) "A shortage of personnel to enforce the city's rules" 19) "The city needs a 'decision making process' to help make credible decisions" • 20) "The city needs an organizational structure to make city government work better" 10 ATTACHMENT B (continued) • LESSONS LEARNED 1) "The council needs to set goals and focus on the big issues" 2) "The council needs to focus on the "most important" issues" 3) "The council needs to fully discuss important and complicated issues" 4) "The big issues require more time for citizen input and discussion" 5) "There is a need for increased communication at the council level and with the1111 public" 6) "Communication with the public is a must" 7) "Finding and recruiting the best qualified persons for staff and advisory committees has positive results" 8) "Every council person should be allowed time to express their opinions and positions on issues" 9) "Successes are related to one's perception of success" • 11 ATTACHMENT C • CHANGES THAT ARE EXPECTED TO IMPACT THE CITY IN THE NEXT FIVE YEARS 1) "Changes in federal, state, and county funding of programs and services" 2) "Increasing expectations of the public" 3) "Changing demographics of the city — including an aging of the population" 4) "A reorganization of the city's organizational structure and professional staff" 5) "Increasing economic development competition with other cities" 6) "Welfare reform" 7) "Property tax reform" • 8) "Policy changes in the schools that will effect the city" 9) "More aged rental properties" 10) "New technologies" 11) "Budget changes" 12) "An anticipated increase in crime and drug use" 13) "Weather and climate changes" 14) "An increasing influence and impact from the decisions and actions of neighboring cities and other outside jurisdictions" 15) "An increased demand for services by the city's new residents" 16) "Increased turnover in home ownership" 17) "Citizens are busy and have less time for civic participation" • 18) "An increase in the number of large lots and homes" 19) "An increase in townhouse development" 12 ATTACHMENT D • ISSUES AND OPPORTUNITIES FACING THE CITY HIGHEST PRIORITY # VOTES RANK 10 1) THE NEED TO IMPROVE COMMUNICATION AND TEAM WORK AMONG COUNCIL MEMBERS, STAFF, AND THE COMMUNITY, AND TO INCLUDE A CLARITY OF ROLES AND PROCEDURES AS TO HOW THE CITY OPERATES 10 2) THE NEED TO MAINTAIN AND IMPROVE THE CITY'S TAX BASE (TO INCLUDE THE ADOPTION OF A VISION AND PLAN FOR THE HIGHWAY 10 CORRIDOR DEVELOPMENT) i 9 3) THE NEED TO ADDRESS THE INCREASING DEMANDS FOR CITY SERVICES WITH LIMITED RESOURCES, AND TO INCREASE COMMUNICATION, COOPERATION, AND COLLABORATION WITH OTHER JURISDICTIONS LEADING TO THE INCREASED SHARING OF RESOURCES 8 4) THE NEED TO UPGRADE THE CITY'S COMPREHENSIVE PLAN (TO INCLUDE THE ADOPTION OF A VISION AND PLAN FOR THE HIGHWAY 10 CORRIDOR DEVELOPMENT) (TO INCLUDE AN UPDATED COMMUNITY ASSESSMENT OF CITIZEN NEEDS AND WANTS) 8 5) THE NEED TO IMPROVE THE CREDIBILITY AND PUBLIC IMAGE OF THIS COUNCIL AND STAFF WITH THE CITIZENS • 13 • ATTACHMENT D I HIGH PRIORITY! # VOTES RANK 7 6) THE NEED TO INCREASE CITIZEN UNDERSTANDING OF CITY ISSUES AND INVOLVEMENT IN THE DECISION-MAKING PROCESS 7 7) THE NEED TO MAINTAIN THE CITY'S INFRASTRUCTURE 6 8) THE NEED TO IMPROVE THE OVERALL EFFECTIVENESS OF THE CITY'S SERVICES AND PROGRAMS ill 6 9) THE NEED TO IMPLEMENT THE CITY'S HOUSING ENHANCEMENT PROGRAM 5 10) THE NEED TO REVIEW AND RESTRUCTURE (WHERE NECESSARY) THE CITY'S BUDGET PROCESS AND OPERATING POLICIES SO THEY ARE CURRENT AND COST EFFECTIVE 5 11) THE NEED TO ADDRESS THE CITY'S CHANGING DEMOGRAPHICS 14 ATTACHMENT D , PRIORITY RANK 12) THE NEED TO PROVIDE A POSITIVE WORK ENVIRONMENT FOR EMPLOYEES 13) THE NEED TO DEVELOP A UNIQUE AND POSITIVE COMMUNITY IMAGE 14) THE NEED TO SEEK OUT NEW FUNDING SOURCES FOR THE CITY 15) THE NEED TO REVIEW THE CITY'S ADVISORY COMMITTEES 16) THE NEED TO RE-EXAMINE AND CLARIFY THE ROLE AND FUNCTION OF THE CITY ADMINISTRATOR 17) THE NEED TO PROVIDE ADEQUATE RESEARCH, STUDY, AND DISCUSSION ON THE ISSUES 18) THE NEED TO INCREASE THE CITY'S INFLUENCE BEYOND ITS BORDERS 19) THE NEED TO INCREASE THE INVOLVEMENT OF THE COMMUNITY IN CRIME PREVENTION PROGRAMS 20) THE NEED TO ADDRESS THE CITY'S ENVIRONMENTAL ISSUES 21) THE NEED TO PLAN FOR THE TRANSITION OF THE POLICE DEPART! ` UPON THE RETIREMENT OF THE CURRENT CHIEF 22) THE NEED TO MAKE THE PARK MAINTENANCE PROGRAM ACCOUNTABLE �► TO THE PUBLIC WORKS DEPARTMENT 15 ATTACHMENT E PRIORITIZED GOALS PROGRAM FOR THE CITY OF MOUNDS VIEW HIGHEST PRIORITY GOAL#1 TO IMPROVE COMMUNICATION AND TEAM WORK AMONG COUNCIL MEMBERS, STAFF, AND THE COMMUNITY (TO INCLUDE A CLARITY OF ROLES AND PROCEDURES AS TO HOW THE CITY OPERATES) GOAL #2 TO MAINTAIN AND IMPROVE THE CITY'S TAX BASE (TO INCLUDE THE ADOPTION OF A VISION AND PLAN FOR THE HIGHWAY 10 CORRIDOR DEVELOPMENT) • GOAL #3 TO ADDRESS THE INCREASING DEMANDS FOR CITY SERVICES WITH LIMITED RESOURCES AND TO INCREASE COMMUNICATION, COOPERATION, AND COLLABORATION WITH OTHER JURISDICTIONS LEADING TO THE INCREASED SHARING OF SERVICES GOAL #4 TO UPGRADE THE CITY'S COMPREHENSIVE PLAN (TO INCLUDE THE ADOPTION OF A VISION AND PLAN FOR THE HIGHWAY 10 CORRIDOR DEVELOPMENT) (TO INCLUDE AN UPDATED COMMUNITY ASSESSMENT OF CITIZEN NEEDS AND WANTS) GOAL #5 TO IMPROVE THE CREDIBILITY AND PUBLIC IMAGE OF THE COUNCIL AND STAFF WITH THE CITIZENS • 16 ATTACHMENT E , PRIORITIZED GOALS PROGRAM FOR THE CITY OF MOUNDS VIEW HIGH PRIORITY GOAL #6 TO INCREASE CITIZEN UNDERSTANDING OF CITY ISSUES AND INVOLVEMENT IN THE DECISION-MAKING PROCESS GOAL #7 TO MAINTAIN THE CITY'S INFRASTRUCTURE GOAL #8 TO IMPROVE THE OVERALL EFFECTIVENESS OF THE CITY'S SERVICES AND PROGRAMS 1110 GOAL #9 TO IMPLEMENT THE CITY'S HOUSING ENHANCEMENT PROGRAM GOAL #10 TO REVIEW AND RESTRUCTURE (WHERE NECESSARY) THE CITY'S BUDGET PROCESS AND OPERATING POLICIES SO THEY ARE CURRENT AND COST EFFECTIVE GOAL #11 TO ADDRESS THE CITY'S CHANGING DEMOGRAPHICS 17 1.3 97- ,2/89 ( 5 85 E.SEVENTH PLACE,SUITE 100 SAINT PAUL,MN 55101-2143 612-223-3000 FAX:612-223-3002 S SPRINGSTED Public Finance Advisors ir August 13, 1997 Mr. Bruce Kessel, Finance Director City of Mounds View 2401 Highway 10 Mounds View, MN 55112-1499 Re: Recommendations for the Issuance of $2,850,000 General Obligation Fire Improvement Refunding Bonds, Series 1997C City of Blaine, Minnesota Dear Mr. Kessel: • The City of Blaine is proposing to advance refund the General Obligation Fire Improvement Bonds, Series 1991A which the City of Mounds View is a party to and must authorize the refunding. We have enclosed 12 copies of our recommendations for the above-captioned issue for distribution to your Council members and City staff for their information prior to the City's authorization. If you should have any questions pertaining to the enclosed documents, or if you require additional copies, please do not hesitate to contact us. Cordially, 31dL4 (IZZ.- 0 Corliss J. eks Vice Presi ent jmm Enclosures • SAINT PAUL,MN • MINNEAPOLIS,MN .- OVERLAND PARK,KS • BROOKFIELD,WI • WASHINGTON,DC • IOWA CITY,IA S Recommendations For City of Blaine, Minnesota $2,850,000 General Obligation Fire Improvement Refunding Bonds, Series 1997C • Presented to: Mayor Thomas G. Ryan Mayor Duane McCarty Mayor Harley Wells Members, City Council Members, City Council Members, City Council Mr. Roger Fraser, City Manager Mr. Chuck Whiting, Administrator Ms. Barbara Nelson, Administrator Mr. Terry Dussault, Director of Mr. Bruce Kessel, Finance Director Mr. Dave Gilmore, Accountant Management Services City of Mounds View City of Spring Lake Park City of Blaine 2401 Highway 10 1301 81st Avenue NE 9150 Central Avenue NE Mounds View, MN 55112-1499 Spring Lake Park, MN 55432-2116 Blaine, MN 55434-3499 SPRINGSTED Public Finance Advisors • Study No.: B0180S3 SPRINGSTED Incorporated August 13, 1997 RECOMMENDATIONS • Re: Recommendations for the Issuance of $2,850,000 General Obligation Fire Improvement Refunding Bonds, Series 1997C These recommendations, along with the attached Terms of Proposal, outline certain terms of the City's upcoming bond issue which represents the crossover advance refunding of the 2002 through 2012 maturities of the City's General Obligation Fire Improvement Bonds, Series 1991A, dated May 1, 1991. The refunding of the Series 1991A Bonds is being done to achieve interest cost savings. Based on current interest rates, the total net savings, after a City contribution of approximately $350,000 of existing debt service funds, is expected to be approximately $529,900 and the present value savings is approximately $169,150. The refunding issue is shortened by one year to a final maturity in 2011 by using the $350,000 of cash. We recommend the following for the bonds: 1. Action Requested To establish the date and time of receiving bids and establish the terms and conditions of the offering. 2. Sale Date and Time Thursday, September 18, 1997 until 11:00 A.M. with award by the City Council at 7:00 P.M. that same day. • 3. Authority and Purpose for the Bond Issue The bonds are being issued pursuant to Minnesota Statutes, Chapter 475. Proceeds will be used to refund the 2002 through 2012 maturities of the City's General Obligation Fire Improvement Bonds, Series 1991A, dated May 1, 1991. 4. Principal Amount of Offering $2,850,000. Included in the attached Terms of Proposal is a provision that permits the City to increase or reduce the principal in any of the maturities in a total amount not to exceed $100,000. This will allow for any necessary adjustments to fund the escrow account based on final interest rates and issuance costs. 5. Repayment Term Interest payments on the bonds are due on February 1 and August 1, commencing February 1, 1998. Principal will be due February 1, 2002 through 2011. 6. Payment Responsibilities, While the Bonds are general obligations of First Levy and Levy Cycle the City of Blaine and are backed by the City's full faith and credit and unlimited power to levy general ad valorem taxes, the Cities of Blaine, Mounds View and Spring Lake Park have entered into a Joint Powers Agreement which provides for the sharing of the debt service costs of the Bonds. The City of Blaine, Minnesota August 13, 1997 Cities' current contracts with the Fire • Department provide a formula for allocating between the Cities the annual capital, debt service, and operating costs of the Fire Department's fire protection services. The percentage of total annual Fire Department costs each city is responsible for is adjusted each year, since the formula is based on each city's proportionate number of fire calls to the total number of calls made, and each city's proportionate tax capacity to the total combined tax capacity of all three Cities. The pro-rata share of debt service costs that the Cities pay will thus be adjusted each year. Mounds View and Spring Lake Park remit their respective debt service payments to the City of Blaine for payment on the Fire Improvement Bonds. For 1997, the respective percentage are: Blaine - 69.55%; Mounds View- 19.40%; and Spring Lake Park- 11.05%. Each City will make its first levy for this issue in 2000 for collection in 2001. The escrow account, established with the proceeds of the new issue, will cover payments due on the new bonds through February 1, 2001. Beginning with the August 1, 2001 interest payment, each August 1 interest payment will be made from first-half collections of taxes and each subsequent February 1 principal and interest payment will be made from second-half tax collections, and surplus first-half collections. 7. Prepayment Provisions The City may elect on February 1, 2006 and on any day thereafter, to prepay the bonds due on or after February 1, 2007 at a price of par plus accrued interest. 8. Credit Rating Comments We recommend the City apply to Moody's Investors Service for a rating. The City is currently rated Al. 9. Bank Qualification This issue will be bank-qualified since all three cities expect to issue under $10,000,000 in 1997. Issues which are not bank-qualified typically receive higher interest rates than bank-qualified financings. We have taken this into account in the projected rates shown on page 9 of these recommendations. 10. Rebate Requirements Tax-exempt bond issues are subject to the federal rebate and yield restriction Page 2 City of Blaine, Minnesota August 13, 1997 requirements. However, the City will not owe any rebate from the investment of the bond proceeds of this refunding issue because the proceeds will be invested in an escrow account at a yield less than the yield on the bonds. 11. Bona Fide Debt Service Fund The City must maintain a bona fide debt service fund for the bonds or be subject to yield restriction. A bona fide debt service fund is a fund for which there is an equal matching of revenue to debt service expense, with carry-over permitted equal to the greater of the investment earnings in the fund during that year or 1/12 of the debt service of that year. 12. Economic Life The average life of the bonds cannot exceed 120% of the economic life of the project to be financed. The economic life of buildings averages 40 to 50 years. The bonds are within the economic life requirements. 13. Continuing Disclosure This issue is subject to the SEC's continuing disclosure regulations as have been all of the City's issues since July 1995. The City 411 has contracted with Springsted to provide annual reports and file material events notices, as needed. An amendment to the contract for this issue has been sent to City staff. 14. Attachments Refunding Schedules Terms of Proposal DISCUSSION This issue is a crossover refunding, in which the proceeds of the refunding bonds (new issue) are placed in an escrow account with a major bank and invested in government securities. These securities and their earnings are structured to pay interest on the new bonds until the call date of the Series 1991A Bonds (on February 1, 2001), at which time the escrow account will cross over and prepay the remaining principal of the Series 1991A Bonds. The three cities will continue to pay the debt service on the Series 1991A Bonds until the February 1, 2001 call date. Beginning with the 2000 levy, the cities will cross over and begin to levy for debt service payments on the refunding bonds, taking advantage of the lower interest rates. We have attached a summary of the refunding which shows the estimated savings. Page 6 shows the current debt service requirements for the Series 1991A Bonds. Page 7 shows the total principal of being refunded on the crossover date of February 1, 2001. Page 8 shows the • principal and interest paid by the cities until the crossover date. Page 9 shows the principal and estimated interest rates for this new issue. Page 10 (Column 6) shows the estimated annual Page 3 City of Blaine, Minnesota August 13, 1997 • savings to the cities after the crossover date. Page 11 is the split of the three cities' share of debt service, based on the 1997 allocation. The bonds are expected to be sold at a net interest rate of approximately 5.00%, resulting in a savings of approximately $529,900, or a present value savings of approximately $169,150. These savings figures are net of all issuance costs and a City contribution of approximately $350,000 of existing debt service funds on hand. We will continue to monitor the bond market between now and the date of sale and keep the City apprised of any changes in interest rates. Respectfully submitted, ,4_,A-&6(r)/-a-k\_ tiomayeg(--- jme. SPRINGSTED Incorporated jmm I Page 4 s City of Blaine, Minnesota G.O. Refunding Bonds, Series 1997 Full Crossover Advance Refunding of G.O. Fire Improvement Bonds of 1991A Even Annual Savings Structure Issuer Funds Required: $350,000.00 Date of Bonds: 10/01/97 Delivery Date: 10/01/97 Refunded Call Date: 02/01/2001 1st Callable Date: 02/01/2002 Comparison: Refunded Refunding Principal: 3,180,000 2,850,000 Bond Years: 31 ,665.00 26,210.00 Avg. Maturity: 9.958 9.196 NIC: 6.566% 5.001% Total Net Savings: 529,908.94 Present Value Savings: 169,150.82 As % of P.V. Ref. Int.: 17.61% As% of P.V. Ref. D/S.: 5.73% Prepared: 08/11/97 By SPRINGSTED Incorporated Page 5 Cit of Blaine, Minnesota Prepared: 08/11/97 G Fire Improvement Bonds of 1991A By SPRINGSTED Incorporated Ex ting Debt Service Schedule A Date Principal Rate Interest Semi-Annual Annual 02/01/98 165 , 000 . 00 7 . 875% 134, 111 . 28 299 , 111 . 28 299, 111 . 28 08/01/98 127 , 614 .40 127 , 614 . 40 02/01/99 175 , 000 . 00 7 . 875% 127, 614 .40 302 , 614 . 40 430, 228 . 80 08/01/99 120 , 723 . 77 120 , 723 . 77 02/01/2000 185 , 000 . 00 7 . 875% 120, 723 . 77 305 , 723 . 77 426, 447 . 54 08/01/2000 113 , 439 . 39 113 , 439 . 39 02/01/2001 195 , 000 . 00 7 . 875% 113 , 439 . 39 308 , 439 . 39 421, 878 . 78 08/01/2001 105 , 761 . 26 105 , 761 . 26 02/01/2002 210 , 000 . 00 7 . 875% 105 , 761 . 26 315 , 761 . 26 421, 522 . 52 08/01/2002 97 , 492 . 51 97 , 492 . 51 02/01/2003 220 , 000 . 00 6 . 700% 97, 492 . 51 317, 492 . 51 414, 985 . 02 08/01/2003 90 , 122 . 51 90 , 122 . 51 02/01/2004 235 , 000 . 00 6 . 600% 90 , 122 . 51 325 , 122 . 51 415 , 245 . 02 08/01/2004 82 , 367 . 51 82 , 367 . 51 02/01/2005 250 , 000 . 00 6 . 700% 82 , 367 . 51 332 , 367 . 51 414, 735 . 02 08/01/2005 73 , 992 . 51 73 , 992 . 51 02/01/2006 265 , 000 . 00 6 . 800% 73 , 992 . 51 338 , 992 . 51 412, 985 . 02 08 1/2006 64, 982 . 51 64, 982 . 51 0 1/2007 280, 000 . 00 6 . 800% 64, 982 . 51 344, 982 . 51 409, 965 . 02 08 01/2007 55 , 462 .51 55 , 462 . 51 02/01/2008 300, 000 . 00 6 . 800% 55 , 462 . 51 355 , 462 . 51 410, 925 . 02 08/01/2008 45 , 262 . 51 45 , 262 . 51 02/01/2009 320 , 000 . 00 6 . 375% 45 , 262 . 51 365 , 262 . 51 410, 525 . 02 08/01/2009 35 , 062 . 51 35 , 062 . 51 02/01/2010 345 , 000 . 00 6 . 375% 35 , 062 . 51 380 , 062 . 51 415, 125 . 02 08/01/2010 24 , 065 . 63 24 , 065 . 63 02/01/2011 365 , 000 . 00 6 . 375% 24 , 065 . 63 389 , 065 . 63 413 , 131 . 26 08/01/2011 12 , 431 . 25 12 , 431 . 25 02/01/2012 390, 000 . 00 6 . 375% 12 , 431 . 25 402 , 431 . 25 414, 862 . 50 Tls 3 , 900, 000 . 00 2 , 231, 672 . 84 6 , 131, 672 . 84 6, 131, 672 . 84 Bond Years : 33 , 035 . 00 All lower calculations Refunded Bonds Only Avg. Mat . . : 8 .471 are made from the date Avg. Mat . . : 9 . 958 NIC 6 . 620% of the refunding bonds NIC 6 .566 Page 6 City of Blaine, Minnesota Prepared: 08/11/97 G Fire Improvement Bonds of 1991A By SPRINGSTED Incorporated R ded Principal and any Call Premium Schedule B Date Principal Premium Semi-Annual Annual 02/01/2001 3 , 180, 000 . 00 3 , 180, 000 . 00 3 , 180 , 000 . 00 410 To is 3 , 180, 000 . 00 3 , 180 , 000 . 00 3 , 180 , 000 . 00 CaTr Date • 02/01/2001 This portion will be paid by the escrow. First Date Called • 02/01/2002 The escrow will also pay the interest on Call Premium the refunding bonds thru the call date . Page 7 City of Blaine, Minnesota Prepared: 08/11/97 GAlk Fire Improvement Bonds of 1991A By SPRINGSTED Incorporated NIOPRefunded Principal and Non-Refunded Interest Schedule C Date Principal Interest Semi-Annual Annual 02/01/98 165, 000 . 00 134 , 111 . 28 299, 111 . 28 299, 111 . 28 08/01/98 127, 614 .40 127, 614 . 40 02/01/99 175, 000 . 00 127, 614 . 40 302 , 614 . 40 430, 228 . 80 08/01/99 120, 723 . 77 120 , 723 . 77 02/01/2000 185 , 000 . 00 120, 723 . 77 305 , 723 . 77 426, 447 . 54 08/01/2000 113 , 439 . 39 113 , 439 . 39 02/01/2001 195 , 000 . 00 113 , 439 . 39 308 , 439 . 39 421, 878 . 78 111 To is 720 , 000 . 00 857, 666 .40 1, 577, 666 .40 1, 577, 666 . 40 C117 Date • 02/01/2001 This portion will be paid by the issuer. First Date Called • 02/01/2002 The issuer will also pay debt service on Call Premium the refunding bonds after the call date . Page 8 City of Blaine, Minnesota Prepared: 08/11/97 GAft Refunding Bonds, Series 1997 By SPRINGSTED Incorporated RAWnding Debt Service Schedule D Date Principal Rate Interest Semi-Annual Annual 02/01/98 45 , 819 . 17 45 , 819 . 17 * 08/01/98 45 , 819 . 17 02/01/99 68 , 728 . 75 68 , 728 . 75 * 08/01/99 68, 728 . 75 68, 728 . 75 * 137, 457 . 50 02/01/2000 68, 728 . 75 68, 728 . 75 * 68, 728 . 75 68, 728 . 75 * 137, 457 . 50 08/01/2000 68 , 728 . 75 68 , 728 . 75 * 02/01/2001 68 , 728 . 75 68 , 728 . 75 * 08/01/2001 137, 457 .50 68 , 728 . 75 68 , 728 . 75 02/01/2002 240, 000 . 004 .450% 08/01/2002 68 , 728 . 75 308 , 728 . 75 377, 457 . 50 02/01/2003 240, 000 . 00 4 . 5500 63 , 388 . 75 63 , 388 . 75 63 , 388 . 75 303 , 388 . 75 366, 777 . 50 08/01/2003 57, 928 . 75 57, 928 . 75 02/01/2004 250, 000 . 00 4 . 6000 57, 928 . 75 307, 928 . 75 365 , 857 . 50 08/01/2004 52 , 178 . 75 52, 178 . 75 02/01/2005 265, 000 . 00 4 . 7000 52 , 178 . 75 317, 178 . 75 369, 357 . 50 08/01/2005 45 , 951 . 25 45 , 951 . 25 02/01/2006 275 , 000 . 00 4 . 7500 45 , 951 . 25 320, 951 . 25 366, 902 .50 08/01/2006 39, 420 . 00 39, 420 . 00 02 /2007 285, 000 . 00 4 . 8000 39, 420 . 00 324, 420 . 00 363 , 840 . 00 08, /2007 32 , 580 . 00 32, 580 . 00 02/01/2008 300, 000 . 00 4 . 8500 32 , 580 . 00 332 , 580 . 00 365, 160 . 00 08/01/2008 25, 305 . 00 25, 305 . 00 02/01/2009 310, 000 . 00 5 . 0000 25 , 305 . 00 335 , 305 . 00 360, 610 . 00 08/01/2009 17, 555 . 00 17, 555 . 00 02/01/2010 335, 000 . 00 5 . 1000 17, 555 . 00 352 , 555 . 00 370, 110 . 00 08/01/2010 9, 012 . 50 9, 012 . 50 02/01/2011 350, 000 . 00 5 . 1500 9, 012 . 50 359, 012 . 50 368, 025 . 00 To s 2 , 850, 000 . 00 1, 282, 289 . 17 4, 132 , 289 . 17 4, 132 , 289 . 17 Son Years : 26, 210 . 00 * Paid by escrow. Bond Date . : 10/01/97 ,.vg. Mat . . : 9 . 196 All other payments Delivery. . : 7 VIC 5 . 001% made by the issuer. Bond Yield: 14 . 880730 Page 9 City of Blaine, Minnesota 7 G Refunding Bonds , Series 1997 ByeSPRIN Incor08/11porated A al Savings Analysis SPRINGSTED Incorporated Schedule E Non-Refunded Refunding Total New Existing avins Date Debt Service Debt Service Debt Service Debt Service orS (Loss) (1) (2) (3) (4) (5) (6) 02/01/98 299 , 111 . 28 299 , 111 . 28 299, 111 . 28 08/01/98 02/01/99 430 , 228 . 80 430, 228 . 80 430 , 228 . 80 08/01/99 02/01/2000 426, 447 . 54 426, 447 . 54 426, 447 . 54 08/01/2000 02/01/2001 421, 878 . 78 421, 878 . 78 421, 878 . 78 08/01/2001 02/01/2002 377, 457 . 50 377, 457 . 50 421, 522 . 52 44, 065 . 02 08/01/2002 02/01/2003 366, 777 . 50 366, 777 . 50 414, 985 . 02 48 , 207 . 52 08/01/2003 02/01/2004 365, 857 . 50 365, 857 . 50 415 , 245 . 02 49, 387 . 52 08/01/2004 02/01/2005 369 , 357 . 50 369, 357 . 50 414, 735 . 02 45, 377 . 52 08/01/2005 02/01/2006 366, 902 . 50 366, 902 . 50 412 , 985 . 02 46, 082 . 52 08/01/2006 0 /2007 363 , 840 . 00 363 , 840 . 00 409, 965 . 02 46, 125 . 02 0 /2007 02/01/2008 365, 160 . 00 365, 160 . 00 410, 925 . 02 45, 765 . 02 08/01/2008 02/01/2009 360, 610 . 00 360, 610 . 00 410, 525 . 02 49, 915 . 02 08/01/2009 02/01/2010 370 , 110 . 00 370, 110 . 00 415, 125 . 02 45, 015 . 02 08/01/2010 02/01/2011 368 , 025 . 00 368, 025 . 00 413 , 131 . 26 45, 106 . 26 08/01/2011 02/01/2012 414, 862 . 50 414, 862 .50 Totiis 1, 577, 666 . 40 3 , 674 , 097 . 50 5, 251, 763 . 90 6, 131, 672 . 84 879, 908 . 94 Pre'Sen t Value Rate . . . : 4 . 88073% Funds from Issuer • (350, 000 . 00) Present Value Savings : 169, 150 . 82 Funds to Sinking Fund: As 6 of P .V. Ref . D/S : 5 . 7396 Total Net Savings • 529, 908 . 94 Page 10 City of Blaine, Minnesota General Obligation Fire Improvement Refunding Bonds, Series 1997C 4111 Estimated Future Allocation of Debt Service By City Spring Estimated Blaine Mounds View Lake Park Levy Mature Non-Refunded Refunding Share Share Share Year Year Debt Service Debt Service 69.55% 19.40% 11.05% Total 1997 2000 $430,228.80 $ 299,224.13 $ 83,464.39 $47,540.28 $430,228.80 1998 2001 426,447.54 296,594.26 82,730.82 47,122.45 426,447.54 1999 2002 421,878.78 293,416.69 81,844.48 46,617.61 421,878.78 2000 2003 377,457.50 262,521.69 73,226.76 41,709.05 377,457.50 2001 2004 366,777.50 255,093.75 71,154.84 40,528.91 366,777.50 2002 2005 365,857.50 254,453.89 70,976.36 40,427.25 365,857.50 2003 2006 366,902.50 255,180.69 71,179.09 40,542.73 366,902.50 2004 2007 363,840.00 253,050.72 70,584.96 40,204.32 363,840.00 2005 2008 365,160.00 253,968.78 70,841.04 40,350.18 365,160.00 2006 2009 360,610.00 250,804.26 69,958.34 39,847.41 360,610.00 2007 2010 370,110.00 257,411.51 71,801.34 40,897.16 370,110.00 0 2008 2011 368,025.00 255,961.39 71,396.85 40,666.76 368,025.00 1,278,555.12 3,304,740.00 3,187,681.76 889,159.25 506,454.11 4,583,295.12 i Prepared by: Springsted Incorporated(8/12/97) Page 11 THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS: • TERMS OF PROPOSAL $2,850,000* CITY OF BLAINE, MINNESOTA GENERAL OBLIGATION FIRE IMPROVEMENT REFUNDING BONDS, SERIES 1997C (BOOK ENTRY ONLY) Proposals for the Bonds will be received on Thursday, September 18, 1997, until 11:00 A.M., Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 7:00 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Proposals may be submitted in a sealed envelope or by fax (612) 223-3002 to Springsted. Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price and coupons, by telephone (612) 223-3000 or fax (612) 223-3002 for inclusion in the submitted Proposal. Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. Proposals may also be filed electronically • via PARITY, in accordance with PARITY Rules of Participation and the Terms of Proposal, within a one-hour period prior to the time of sale established above, but no Proposals will be received after that time. If provisions in the Terms of Proposal conflict with the PARITY Rules of Participation, the Terms of Proposal shall control. The normal fee for use of PARITY may be obtained from PARITY and such fee shall be the responsibility of the bidder. For further information about PARITY, potential bidders may contact PARITY at 500 Main Street, Suite 1010, Fort Worth, TX 76102, telephone (817) 885-8900. Neither the City nor Springsted Incorporated assumes any liability if there is a malfunction of PARITY. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner of the Proposal submitted. DETAILS OF THE BONDS The Bonds will be dated October 1, 1997, as the date of original issue, and will bear interest payable on February 1 and August 1 of each year, commencing February 1, 1998. Interest will be computed on the basis of a 360-day year of twelve 30-day months. The Bonds will mature February 1 in the years and amounts as follows: 2002 $240,000 2006 $275,000 2009 $310,000 2003 $240,000 2007 $285,000 2010 $335,000 2004 $250,000 2008 $300,000 2011 $350,000 2005 $265,000 * The City reserves the right, after proposals are opened and prior to award, to increase or reduce the principal amount of the Bonds offered for sale. Any such increase or reduction will be in a total • amount not to exceed$100,000 and will be made in multiples of$5,000 in any of the maturities. In the event the principal amount of the Bonds is increased or reduced, any premium offered or any discount taken by the successful bidder will be increased or reduced by a percentage equal to the percentage by which the principal amount of the Bonds is increased or reduced. Page 12 BOOK ENTRY SYSTEM • The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. REGISTRAR The City will name the registrar which shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. OPTIONAL REDEMPTION The City may elect on February 1, 2006, and on any day thereafter, to prepay Bonds due on or after February 1, 2007. Redemption may be in whole or in part and if in part at the option of the City and in such manner as the City shall determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to . be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. The proceeds will be used to refund in advance of maturity the 2002 through 2011 maturities of the City's $4,450,000 General Obligation Fire Improvement Bonds, Series 1991A, dated May 1, 1991. TYPE OF PROPOSALS Proposals shall be for not less than $2,821,500 and accrued interest on the total principal amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in the form of a certified or cashier's check or a Financial Surety Bond in the amount of $28,500, payable to the order of the City. If a check is used, it must accompany each proposal. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The City will deposit the check of the purchaser, the amount of which will be deducted at • settlement and no interest will accrue to the purchaser. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the Page 13 City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 5/100 or • 1/8 of 1%. Rates must be in ascending order. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. AWARD The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and, (iii) reject any proposal which the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the underwriter, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the purchaser, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of the purchaser. Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on • the Bonds. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser at a place mutually satisfactory to the City and the purchaser. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no-litigation certificate. On the date of settlement payment for the Bonds shall be made in federal, or equivalent, funds which shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Except as compliance with the terms of payment for the Bonds shall have been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non-compliance with said terms for payment. CONTINUING DISCLOSURE On the date of the actual issuance and delivery of the Bonds, the City will execute and deliver a • Continuing Disclosure Undertaking whereunder the City will covenant to provide, or cause to be provided, annual financial information, including audited financial statements of the City, and notices of certain material events, as specified in and required by SEC Rule 15c2-12(b)(5). Page 14 OFFICIAL STATEMENT • The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly-final Official Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of the Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (612) 223-3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 115 copies of the Official Statement and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated August 21, 1997 BY ORDER OF THE CITY COUNCIL /s/Joyce Twistol • Clerk • Page 15