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HomeMy WebLinkAboutAgenda Packets - 1997/12/15 6. Consideration of Resolution No. 5203 Rescheduling City Council Meetings Falling • on Legal Holidays. 7. Consideration and Selection of City Council Team building/Retreat Facilitation and Meeting Date. 8. Staff Briefing on Administration Efforts for Evaluating Assessment Policy Options and Engineering Policy Option regarding Street Construction Project. G. REPORTS H. Next Council Work Session: January 5, 1998- 6:00 PM Next Council Meeting: January 12, 1998- 7:00 PM I. ADJOURNMENT S • MEMO December 12, 1997 • To: Honorable Mayor and City Council From: Chuck Whiting, City Administrator Re: December 15, 1997 City Council Meeting For our last City Council meeting of 1997, we have a number of items the Council has been working towards for some time. Here's what's on the agenda: Item Fl - Ordinance 609 re: 1998 Water Rates: At last week's meeting, the Council had its first reading on this ordinance. Some confusion existed over the process of approving this resolution. The public hearing and second reading was set for January 12, but unbeknownst to those of us at the Council meeting, a hearing had been set for Monday night. The item is on the agenda to reflect that, but the action of last Monday's meeting will be the meeting the item is proposed to be adopted. Item F2 -Resolution 5196 re: 1998 Levy and General Fund Budget: This resolution is the final action to be taken for approving the 1998 general fund budget and levy. This is also the last opportunity the Council has to act on the 1998 budget unless it chooses to meet again before the end of the month. Item F3 -Resolution 5197 re: Other 1998 Budgets: This resolution is to adopt the non-general fund budgets as laid out by the Bruce Kessel. Item F4 - Community Center Specifications Approval: Cathy Bennett's report covers the situation for approving the final plans and specifications for Phase II of the community center bidding. Item F5 -Resolution 5203 re: 1998 City Council Meetings: With no Council turnover at the first of the year we are getting a head start on setting up some Council business. This resolution sets the meeting dates and avoids conflicts with legal holidays. In past December's, the meetings have been moved around to avoid Christmas week, but since the Mondays appears to straddle the 25th, it may be best to leave as is until we get closer to next December. Item F6 - Council Team Building/Retreat Facilitator: I have had limited success in finding low cost facilitators, but have come up with a few that may interest the Council. Carl Neu does seem to be the most expensive and he does tend to operate on a national scale. He will, by the way, be the featured presenter at the League of Minnesota Cities Newly Elected Official Workshop this winter, a program which I have copied to all Council members and would recommend. As for college related facilitators, the League referred me to Kent Eklund, who I happen to know over the past few months from my class at Hamline. Eklund is a principal with the Cincinnatus group and has just finished an organizational assessment for the League. He is also a former mayor of Northfield and is a tough instructor at Hamline. 11111 I contacted the Brimeyer Group of which Jim Brimeyer is the principal. He does this type of work and of course did the work for Mounds View's administrator search where you got me. He is currently a St. Louis Park city council member and its former city manager. I don't know his charge for this as of yet. I contacted others that I am not too familiar with. Government Training Services(GTS) has done some work with the City in the past and sent along some examples of meeting structure. They are certainly qualified. Other groups are included in your packet that I haven't been able to call as of yet. I tried the Minnesota School of Business but ended up in a phone machine after talking with some people who didn't seem to understand anything I was talking about. The Council will also • recall Don Salverda's offer to work for the group again. In talking with the League, naturally they were favoring consultants familiar with cities. If the Council would like to get away from that, perhaps some discussion on Monday and additional time would be needed. As for the groups inclosed, winter does seem to be the prime time. If the Council desires a preference, a simple motion can be made to secure the time, date and not to exceed cost and I can work with the consultant of choice on the options. Otherwise I can report back at the January work session. Item F7-Assessment Policies Status: After the December 3 work session I met with Mike Ulrich and Bruce to figure out how best to quantify the options the Council and community faces in reviewing its assessment policies, MSA policies and long term street improvement policies. While I think this can still be done, I am less confident that any staff work in this area will be received by some as credible. There is no doubt that even as staff tries to get information that can assist in evaluating city policies, the time constraints and limitations we face will likely not be satisfactory. This is not to say the effort will not be forthcoming, but Council members may want to be prepared to consider alternatives to facilitating this discussion down the road. An outside dispute resolutions expert may in the end be of more satisfaction to the residents and to the Council in dealing with this type of issue. Whatever, it is just a thought. As for Monday evening, I felt that since we do not meet again for three weeks that I may just say • where staff is at this time in laying out the policies and choices they present. Bruce had to be in Sioux Falls for three days this week on software training with his staff so we have not been able to make much headway so far and I thought I would say this on camera Monday to keep those interested up to date with where we are. In other business, Cathy and I have met again with Charlie Hall's developer. The meeting with well with some outlines of how a project could work. Some more has to be done before coming back to the Council, but for the most part it seems positive. I also met with the patrol unit on their LELS contract. I have received their notice for mediation and expect to end up there sometime next month. I countered their positions with what I thought was a fair offer and will have to wait and see now. The sergeants unit meets next week and I have to still set up a meeting with DPW. Somewhat related, Lynette is still working on the Hay point criteria. Some changes coming may effect that as well. I also met with Cathy, Bruce and John Hammerschmidt on lighting at the golf course. I have a few issues I want pursued as this is evaluated. While lighting seems to be logical for the golf course to consider, the City's funding for it is a matter of good public policy that needs exploration. We will have this subject on the January 5 work session. Finally, I received a call from Senator Novak's office on his next meeting with legislators and MAC officials. We will be meeting next Wednesday at the capital. I have also extended an • invitation to Steve to attend a Council meeting prior to the legislative session starting again and await his response. Have a good weekend and see you on Monday. Di CITY OF MOUNDS VIEW 111 COUNTY OF RAMSEY PARKS AND RECREATION COMMISSION MINUTES October 23, 1997 CALL TO ORDER: Chair Silvis called the meeting to order. ROLL CALL: Commissioners present included Silvis, Gunn, Long and Stevenson. Staff present included Director Saarion. APPROVAL OF MINUTES: Commissioner Long noted that he was not listed as present at the last meeting when in fact he was as can be noted by documentation of motions that he made or seconded. This correction was so noted. Commissioner Gunn made a motion seconded by Commissioner Long to • approve the minutes as corrected Motion passed unanimously. PARK DED. FEES: Director Saarion reported that a first reading had occurred on the amended Park Dedication Ordinance. She asked the Commissioners for their recommendations regarding Park Dedication Fees since there are approximately 3-4 developments that are in the planning stages that would require Park Dedication Fees. Commissioner Stevenson made a motion seconded by Commissioner Long that the Parks and Recreation Commission will recommend full 10% Park Dedication Fees as noted in the Park Dedication Ordinance for all upcoming developments. Motion passed unanimously. REVIEW FACILITY ANALYSIS: Director Saarion distributed the Athletic Facility Needs Analysis to members of the Commission for their review. Recommendations were noted as well as findings. The Commissioners noted that the information is good to have as a reference for future facility development, and also noted that the City of Mounds View is doing their part in providing another needed gymnasium with the development of the Community Center. RECREATION SERVICE 111 OPTIONS: Director Saarion shared the same information with the Commission that was provided to Administrator Whiting and Mayor McCarty, at their request, regarding possible options of Community Education assuming the administration and supervision of recreation services for the City of Mounds View. BUDGET REVIEW: With the absence of City Council Liaison Roger Stigney, Director Saarion provided 1998 budget information. Commissioner Gunn provided input from the City Council Budget Workshop which she attended on Monday, October 20. Director Saarion noted that department budget cuts included $3,000 from Lakeside Park (or a total of$6,000 including $3,000 from SLP) which would impact the number of days for on-duty lifeguards. In addition, the replacement of Hillview Hockey Boards was a first round cut. The Commission requested that perhaps Park Dedication Fees could be used for the cost of hockey board replacement. Director Saarion will request this recommendation to Finance Director Kessel. Commissioner Gunn reported that the plan was to reduce the Franchise fee to 2.5% and the levy to 3%. FACILITY SCHEDULING: Director Saarion reviewed a report that outlines park athletic facility scheduling changes that will be incorporated this Spring as a pilot project. The hope is to provide the associations with field designations and let them schedule the fields for their own use. This will alleviate many field reservations telephone calls and administration time spent in preparing field permits. Commissioners agreed with the plan that was presented. GROVELAND PARK: Director Saarion reported that the new playground structure at Groveland Park has been installed. The base sand material is distributed so children are having a fun time playing on the playground. The timber border will be re-installed in areas that required expansion next Spring. OLD BUSINESS: Commissioner Stevenson recommended that staff request funds for a park improvement from the Lion's Club - thinking that they would like to contribute to park improvements. It was suggested that perhaps video arcade machines for the new Community Center would be something that they may find as a good project to fund for the youth of the community. Director Saarion informed the Commission that she would prepare a request and submit it to the Lion's Club. • Director Saarion reported that she had prepared and submitted a request to • the Mounds View Lion's Club for sponsorship of a summer family entertainment in the park program - a 6 week program that would offer family entertainment one a week at City Hall Park. The Lion's did not choose to fund this program. Director Saarion has forwarded the sponsorship request to Medtronics Corporation. Spring Lake Park Lion's Club is also an potential funding sponsor. NEXT MTG.: Because both November and December meetings fall on or near holidays, the meetings have been combined to a single meeting to be held Thursday, December 4 meeting at City Hall at 6:30 p.m. ADJOURNMENT: Commissioner Long made a motion seconded by Commissioner Stevenson to adjourn the meeting. Motion passed unanimously. • s Da - �' a CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING JUST AND CORRECT CLAIMS AGAINST CITY FUNDS WHEREAS,the City Council of Mounds View, pursuant to Minnesota Statutes 412.241, has full authority over the financial affairs of the City and; WHEREAS,the City Council has reviewed the claim numbers: 57968 through 58009 in the amount of$ 79J90.29 56517 through 56522 in the amount of$ 6,135.77 through in the amount of$ 1111 through in the amount of$ TOTAL AMOUNT OF CLAIMS PRESENTED $ 85,326.06 and has found said claims to be just and correct; It was moved that the City Council of Mounds View hereby approved the attached list of claims dated 12/16/97 by the vote ayes nayes Mayor 410 Clerk-Administrator PAGE 1 ACCOUNTS PAYABLE CHECK REGISTER AP-C10-01MOUNDS VIEW VENDOR . CHECK CHECK INVOICE INVOICE NO VENDOR NAME NUMBER DATE INVOICE NMBR DATE AMOUNT 42 BUSBY, LINDA 57968 12/16/97 11/26/97 16.00 VENDOR TOTAL 16.00 411 62110 JONES, JOE 57969 12/16/97 11/27/97 50.00 VENDOR TOTAL 50.00 71206 THOMPSON, PAUL 57970 12/16/97 11/26/97 16.00 VENDOR TOTAL 16.00 72220 HOLM, TODD 57971 12/16/97 11/10/97 30.00 VENDOR TOTAL 30.00 76230 DAHLIN, LIZ 57972 12/16/97 11/28/97 25.00 VENDOR TOTAL 25.00 77109 NEWBLOOM, BONNIE 57973 12/16/97 11/26/97 20.00 VENDOR TOTAL 20.00 A2700 AIRTOUCH CELLULAR 57974 12/16y97 11/20/97 36.67 57974 12/16/97 11y20y97 110.67 VENDOR TOTAL 147.34 A4725 AMERICAN ECONOMIC DEV* 57975 12/16/97 8681 12/01/97 305.00 VENDOR TOTAL 305.00 4111 A51 AMERICAN OFFICE PRODU* 57976 12/16/97 315827 12/05/97 7.24 57976 12/16/97 315805 12/05/97 15.04 ' 57976 12/16/97 315635 11/28/97 18.02 57976 12/16/97 315363 11/28/97 5.33 VENDOR TOTAL 45.63 B0062 BROWNING FERRIS INDUS* 57977 12/16/97 1100-0028217 11/30y97 33.00 VENDOR TOTAL 33.00 82050 BEST BUY CO. , INC. 57978 12/16/97 233786 12y09/97 59.55 VENDOR TOTAL 59.55 B5945 BERGGREN STEEL FABRIC* 57979 12/16/97 97-124 10/30/97 2300.00 VENDOR TOTAL 2300.00 C5250 LEE COLBY & ASSOCIATE* 57980 12/16/97 11y30/97 2080.00 VENDOR TOTAL 2080.00 D0050 DCA, INC. 57981 12/16/97 099167 11/28/97 161 .70 VENDOR TOTAL 161 .70 E0340 ECONOMIC DEVELOPMENT * 57982 12/16/97 12y11/97 160.00 VENDOR TOTAL 160.O0 E4437 ELAN FINANCIAL SERVIC* 57983 12/16/97 12y03/97 5.00 PAGE 2 ACCOUNTS PAYABLE CHECK REGISTER AP-C10-01' MOUNDS VIEW VENDOR CHECK CHECK INVOICE INVOICE NO VENDOR NAME NUMBER DATE INVOICE NMBR DATE AMOUNT VENDOR TOTAL 5.00 0 F6��N�FREEWAY TOWING 57984 12/16/97 11/18/97 3.25 VENDOR TOTAL 3.25 H6000 HUGHES & COSTELLO 57985 12/16/97 12/04/97 3000.00 VENDOR TOTAL 3000.00 K1000 KENNEDY & GRAVEN 57986 12/16y97 18927 11/10/97 34.50 57986 12/16/97 18928 11/10/97 258.61 57986 12/16/97 18930 11/10/97 625.52 VENDOR TOTAL 918.63 K1991 KESSEL, BRUCE 57987 12/16/97 12/11/97 220.78 VENDOR TOTAL 220.78 K5860 KRASS MONROE, P.A. 57988 12/16/97 980600001001 11/24/97 1659.25 VENDOR TOTAL 1659.25 L0450 LABOR RELATIONS ASSOC* 57989 12/16/97 07/01/97 111 .00 VENDOR TOTAL 111 .00 L1871 LEAGUE OF MN CITIES I* 57990 12/16/97 67163/67164 12/02/97 23481 .00 VENDOR TOTAL 23481 .00 óM06NTHIS, KEN 57991 12/16/97 12/05/97 165.65 VENDOR TOTAL 165.65 M2163 METRO. AREA MANAGEMEN* 57992 12/16y97 12/05/97 16.00 VENDOR TOTAL 16.00 M2164 METRO LEGAL SERVICES,* 57993 12/16/97 772211 12/09/97 17.00 VENDOR TOTAL 17.00 13411 MICRON ELECTRONICS, I* 57994 12/16y97 1491470 11/24/97 3676.55 VENDOR TOTAL 3676.55 15470 MITA FINANCIAL SERVIC* 57995 12/16/97 20508816 12/01/97 102.99 VENDOR TOTAL 102.99 N1126 NATIONAL INDEPENDENT * 57996 12/16y97 11/30/97 54.00 I VENDOR TOTAL 54.00 \14200 NORTHERN STATES POWER* 57997 12/16/97 521503007335 12/01/97 3986.07 57997 12/16/97 335649486337 12/03/97 171 .55 57997 12/16/97 745346795337 12/03/97 314.88 VENDOR TOTAL 4472.50 :'6870 PRINT CENTRAL 57998 12/16/97 24180 12/08/97 5.33 VENDOR TOTAL 5.33 1111 PAGE 3 ACCOUNTS PAYABLE CHECK REGISTER AP-C10-01 MOUNDS VIEW VENDOR CHECK CHECK INVOICE INVOICE NO VENDOR NAME NUMBER DATE INVOICE NMBR DATE AMOUNT 4111 ROBINSON COACH, INC � 57999 12/16/97 19160 12/01/97 250.00 VENDOR TOTAL 250.00 S1001 SAM'S CLUB 58000 12/16/97 98656310003 12/11/97 283.35 VENDOR TOTAL 283.35 S3300 SHRED-IT 58001 12/16/97 14340 12/10/97 49.95 VENDOR TOTAL 49.95 S5605 SNYDER'S DRUG STORES,* 58002 12/16y97 12/09/97 4.66 VENDOR TOTAL 4.66 S6250 SPRING LAKE PARK FIRE* 58003 12/16/97 12/03/97 595.00 VENDOR TOTAL 595.00 S6350 SRF CONSULTING GROUP, * 58004 12y16/97 2861-1 11/30/97 1884.43 VENDOR TOTAL 1884.63 U0400 U S WEST 58005 12/16/97 12/01/97 466.09 VENDOR TOTAL 466.09 U0401 U S WEST COMMUNICATIO* 58006 12/16/97 12/04/97 21 .39 VENDOR TOTAL 21 .39 UNIVERSITY OF MINNESO* 58007 12/16/97 12/08/97 180.00 VENDOR TOTAL 180.00 4110 ` W0449 WAI CONTINUUM 58008 12/16/97 4741 11/16/97 31202.55 58008 12/16/97 4742 11/16/97 595.00 VENDOR TOTAL 31797.55 W1050 WATER SAFETY PRODUCTS 58009 12/16/97 13249 11/18/97 245.73 58009 12/16/97 13317 12/03/97 53.79 VENDOR TOTAL 299.52 GRAND TOTAL 79190.29 1111 PAGE 1 ACCOUNTS PAYABLE PRE-PAID CHECK REGIE AP-C10-02 MOUNDS VIEW VENDOR CHECK CHECK INVOICE INVOICE NO VENDOR NAME NUMBER DATE INVOICE NMBR DATE AMOUNT 1110 7 RICE CREEK WATERSHED * 56517 12/05/97 12/05/97 500.00 VENDOR TOTAL 500.00 N4200 NORTHERN STATES POWER* 56518 12/05/97 12/05/97 5310.77 VENDOR TOTAL 5310.77 M0100 M G C S A 56519 12/05/97 12/05/97 80.00 VENDOR TOTAL 80.00 00047 G C G AA 56520 12/05/97 12/05/97 210.00 VENDOR TOTAL 210.00 68300 SECRETARY OF STATE 56522 12/11/97 12/11/97 35.00 VENDOR TOTAL 35.00 GRAND TOTAL 6135.77 4110 1 Item No..1). Type of Business: CA WK: Work Session;PH:Public Hearing; • CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report To: Mayor and City Council Item Title/Subject: LICENSES FOR APPROVAL Meeting Date: December 15, 1997 Cigarette and Tobacco - (renewals, expire 12/31/98) Network Liquors on Ten Mounds View Phillips 66 Gasoline - (renewals, expires 12/31/98) Mounds View Phillips 66 Masonry - (new, expires 06/30/98) Brent's Clean Sweep Excavating - (new, expires 06/30/98) Dave Perkins Contracting, Inc. • • Noilce Public lleñg CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA NOTICE IS HEREBY GIVEN that the Mounds View City Council will meet on Monday, January 12,1998 at 7:05 p.m. at the Mounds View City Hall, 2401 Highway 10, Mounds View, Minnesota, 55112 to Consider Ordinance 609, Authorizing the City Council of the City of Mounds View to set Water Rates and Surcharges effective with the January 1998 billings. Anyone desiring to be heard with reference to this matter may be heard at • this meeting. If you have any questions regarding this meeting, please contact me at 717-4000. Chuck Whiting Clerk Administrator This notice published in the New Brighton Bulletin December 17, 1997 • ORDINANCE NO. 609 • CITY OF MOUNDS VIEW County of Ramsey State of Minnesota An Ordinance authorizing the City Council of the City of Mounds View to set water rates and surcharges effective with the January 1998 billings The City Council of the City of Mounds View does hereby ordain: SECTION I. The Mounds View City Council has determined that it is in the best interest of the City to insure sufficient funding to cover operations and debt service in the Water Fund. . SECTION II. The Finance Director shall quarterly prepare a bill based on the rates established for each property class by Council and in accordance with existing Mounds View policy. Water rates shall be set at$1.40/1000 gallons water sold. A quarterly meter surcharge rate shall be set based on meter size as follows: 411 Residential Meters 5/8" to 1" $ 3.00 Commercial Meters 1 inch $ 3.60 1 %2 inch $ 6.00 2 inch $ 7.40 3 inch $19.00 4 inch $31.50 Non-compliance to participate, including manual billing $25.00/quarter Customer's option for radio read and $15 /quarter plus onetime capital outlay charge $27.00 one time capital charge SECTION III. This ordinance shall take effect thirty days after the date of its publication, and be retroactive to any billing on or after January 1, 1998. Introduced and read by the City Council of the City of Mounds View on December 8, 1997. • Ordinance • Page 2 Read and passed by the City Council of the City of Mounds View this 15th day of December, 1997. ATTEST: MAYOR (SEAL) CITY ADMINISTRATOR APPROVED AS TO FORM: CITY ATTORNEY • r RESOLUTION NO. 5196 • ADOPTING THE 1998 PROPERTY TAX LEVY AND GENERAL FUND BUDGET CITY OF MOUNDS VIEW County of Ramsey State of Minnesota Councilor introduced the following resolution and moved its adoption: WHEREAS,the City Council conducted numerous meetings and published summary information on the proposed 1998 Budget in the City newsletter; and WHEREAS,the City Council held a public hearing in accordance with the State of Minnesota Truth In Taxation requirements on the proposed 1998 Budget on December 3, 1997; and WHEREAS, when the 1991 Fire Improvement Bonds of 1991 were issued, the City's 1998 debt service payment was scheduled to be $102,771, however, due to changes in the allocation of costs between participating cities, Mounds View's actual 1998 debt service cost on said bonds will be $87,638. NOW THEREFORE,BE IT RESOLVED by the City Council of the City of Mounds View that the following appropriations for the calendar year 1998 are hereby approved: • GENERAL FUND: Amount City Council $ 60,430 Advisory Commissions 5,375 City Administrator 113,801 Elections 17,440 Central Services 342,702 Finance 172,880 Community Development 327,308 Police 1,340,490 Fire 174,846 Streets 358,244 Fleet management 105,426 Recreation 99,198 Parks & Athletic Fields 271,561 Forestry 51,945 Social services 15,165 Contingency 46,000 Transfer To Other Funds 25,000 Bel Rae, net operations 50,000 Fitness Program 3,700 Fire Bonds of 1991 Debt Service 87.638 Total General Fund $3.669.149 Resolution 5196, Page 2 • BE IT FURTHER RESOLVED, that following property tax levy for 1998 is hereby approved: General levy $1,599,940 Fire Improvement Bond levy 87.638 Total 1998 property tax levy $1,687,578 and the City Clerk-Administrator is hereby directed to notify Ramsey County and the State of Minnesota of said 1998 property tax levy. The motion for the adoption of the foregoing resolution was duly seconded by and the roll being call, the following vote was recorded: Voting Aye: Councilors. Voting Nay: . Not Voting: None. Whereas said resolution was declared to have been duly passed and adopted this 15th day of December, 1997. ATTEST: Mayor • (SEAL) City Administrator 1110 i RESOLUTION NO. 5197 • ADOPTING THE 1998 BUDGETS FOR FUNDS OTHER THAN THE GENERAL FUND CITY OF MOUNDS VIEW County of Ramsey State of Minnesota Councilor introduced the following resolution and moved its adoption: WHEREAS,the City prepared budgets and published summary information on the 1998 Budgets for funds other than the general fund in the City newsletter; and WHEREAS, the City Council has considered said budgets. NOW THEREFORE,BE IT RESOLVED by the City Council of the City of Mounds View that the following appropriations for the calendar year 1998 are hereby approved: FUND: Amount Water $1,190,765 Wastewater 1,270,266 Golf 749,430 Surface Water 72,894 Street Lighting 63,803 Cable TV 54,245 Recycling grant 26,846 • DARE 1,500 Economic Development 2,945,570 Special Project 90,000 Vehicle & equipment 35,000 Recreation Activity 182,256 The motion for the adoption of the foregoing resolution was duly seconded by Councilor and the roll being call, the following vote was recorded: Voting Aye: Voting Nay: Not Voting: Whereas said resolution was declared to have been duly passed and adopted this 15th day of December, 1997. ATTEST: Mayor (SEAL) • City Administrator Item No. F Meeting Date 12-15-97 Type of Business CB WK: Work Session;PH:Public Hearing; • CA:Consent Agenda;CB:Council Business Mounds View City Council Staff Report To: Mounds View City Council From: Cathy Bennett, Director of Economic Development Item Title/Subject: Consideration of Approval of Design Development Documents for Phase II of the Community Center Date of Report: December I 1 , 1997 The Design Development Documents were delivered to you at the Council meeting on December 8, 1997 for review. WAI Continuum will be at the meeting to present updated renderings of the interior and exterior of the building and provide samples of the brick and colors proposed. Once these documents are approved the Final Plans and Specifications can be prepared for the competitive bid process in January/February. It is expected that construction will begin as soon as possible in the Spring. Recommendation: Staff is recommending approval of the Design Development Documents with any revisions per Council or Department Heads . Item No. s - Meeting Date: December 15, 1997 • Type of Business: CB WK:: Work Session;PH:Public Hearing; CA:Consent Agenda;CB:Council Business City of Mounds View Staff Report To: Mayor and City Council From: James Ericson, Planning Associate Item Title/Subject: Reapproval of a Wetland Alteration Permit for Lot 2, Block 1, Downing Addition, requested by Sherri Ruf(Estate of Lewis Downing); Planning Case No. 510-97 Date of Report: December 11, 1997 Project Summary: Sherri Ruf, representing the estate of Lewis Downing, has requested that the City reapprove a wetland alteration permit to allow for the construction of a residential dwelling unit at 2760 Woodale Drive. The City Council originally approved a wetland alteration permit for this property in Resolution No. 4852 on November 27, 1995. That permit, however, has expired. 0 According to Section 1010.08, Subd. 9 of the City Code, work must be completed within twelve months of the date of permit issuance or the permit shall become void. Prior to the permit's expiration, however, the applicant began preparation of the site by clearing vegetation and trees and by hauling in the necessary fill. Regulatory Background: The City reviews all development that occurs within wetlands and their buffers because of the important role that wetlands play in maintaining the ecosystem and the area hydrology, in that they are critical to the present and future health, safety and general welfare of the land, animals and people within the City. Any existing and potential development within the City and the Rice Creek Watershed pose increasing economic and ecologic demands, potentially despoiling, polluting or negatively altering wetlands and their contributory function and benefit to the City. According to Chapter 1010 of the Municipal Code relating to the Wetland Zoning District and the recently-adopted Ordinance No. 602 amending Chapter 1010, any work occurring within the 100- foot buffer surrounding a wetland or within a wetland itself requires either a wetland buffer or wetland alteration permit. In addition, approvals must be obtained from Rice Creek Watershed District, the local government regulatory agency overseeing wetlands and other hydrological features. Discussion: iThe scope of the proposed work involves the excavation and filling of wetland area in order to establish a building pad. As a result, the applicant is required to mitigate the loss of wetland by Ruf Wetland Alteration Permit Reapproval Planning Case No. 510-97 December 15, 1997 Page 2 • creating additional wetland. Rice Creek Watershed District approved Ms. Ruf s soil correction and mitigation plans on October 24, 1997. The City's Local Water Management Plan has set a minimum building elevation for this subwatershed at 891.9 feet. The applicant is proposing a basement elevation of 893.0 feet. In order for the City Council to approve a wetland alteration permit request, the proposed development shall comply with the requirements as specified in Section 1010.08, Subd. 4. I have provided a matrix listing these requirements and whether or not this development satisfies the individual criteria. ,.}.k1Ji<,iF }77 3{{..F ..is i .«E? f f- {£E}< ..i3:£ k}.3...-.>;5 3E)%3}:F{x`f e:3 ..2.. •xx%3 } lE>:x is >33}. } :-",} _.,�i,zi V f.¢,s.#=iF:}xi z, _ x?F£Jfax#iss£)3z»£S£3<,.__ E£>#3TE>':r:I3 ig f.i f u 3sfsa{s£s)ns3g ii 3 s f #fi. }31 x3£3Hs££. =3 #ss33 ,£i? 3£. Fn,'R } x z s f f.F f.} .{ ,mti f<,€: i E xis�.:>s;£i"zxx}};£3' xi:>``f;:#f£1 is xF> 4{x,{I,z�< s,: F I#(. #if ,;.;.<,<. -: £}<f.{ 5( .iI- }`}i}i 1.F}3 x.>„x z,f 333€E.. 3 #>. i�rs It xzzf z»z. uitteria x# x i f z i3xgi`z zs #; ixi zii }F ii�i ##z s#€f„?£ t#i? ..fib he Ij£j x # l{ii�3inA �3((x iii 1i 3}#xi iiii,Fiiix£?jun >)i i x, -..,...... 3.,x..z ?..:?i.s333? zzx,{'":3 H£t,i}zf zi } i's' �rrn7lasLn xiiiif ��'<�s�?q,�`fiz E'� �'.F F`z3 s .zF i, i x sjsi si 13.. ]�pett� ?-: i.m i3 3 'i}. z z:.}:::.<. a., _<,,,. <.<.:,.<�, x '�:ax;�$<3'`,,�z��( 3 ,F£g3 3�,....ix 3£.. .......................... x .. .. is -. Any alteration shall not cause a For this subwatershed,the established flood Yes reduction in the flood storage capacity storage elevation is 890.9 feet. The applicant is of the wetland. filling a negligible amount of area(less than 80 square feet)within this elevation. The required 1,000 square feet of mitigation will more than compensate for 80 square-foot loss. Any alteration shall not reduce the It is assumed that the water quality of this Yes existing water quality enhancement wetland will not be negatively impacted as a value of the wetland under conditions result of the home being constructed,as long as a • of ultimate development minimum 10-foot wide natural area is left to protect the wetland. Any alteration shall not reduce the The proposed alteration(soil correction and Yes existing wildlife habitat value of a mitigation)is not expected to have an impact wetland. upon the wetland. Alterations shall be carried out so as In order to use the property as a home site and to Yes to minimize the impact on vegetation. conform to the City's building setbacks,a minimal amount of vegetation will be removed. Stormwater runofffrom a development Because of the minimal nature of the proposed Yes may be directed to a wetland when in development and the measures taken to prevent compliance with the local water erosion,the runoff entering the wetland should be management plan and only when substantially free of sediment,debris and substantially free of sediment, debris chemical pollutants. and chemical pollutants. The proposed action shall not cause Currently,all of the runoff from this lot save for a Yes stormwater runoff from a development small percentage drains directly into the wetland to take place at a rate which would area. As proposed,the grading and rooflines will exceed the rate or volume of runoff as direct a greater percentage of runoff away from anticipated by the City's Local Water the wetland. Management Plan. Ruf Wetland Alteration Permit Reapproval Planning Case No. 510-97 December 15, 1997 • Page 3 ii 3E.2_}i}i£12-it 3. i#.ii.i3 t,f i. it ii x£i Ii.'k.i i t#i " :-.i t ,f..EEiffi>iis i .-f.ttit.. :t t- -•<i i 3. -f-: t.sE V - «sf i f<i1.3 f ii3EEE i€ut'<i<i3.fi;iiii#EiEi.##ti.f<£E-..__:..k £...£t.-. z>- 3�3�y��?;i'•;:>.��it�:tii�u_�iz it>:-E�.':>:£#x�33.:i}if::ilii?3• �j Ef i:.: ..._��.. #jf3 i�]s: s i�i�f�Ei#��fti(:xf�:£lii:•s� £<�;f�ls���<;£s� �.�E> -3:r.£r�-->3£ x kr xiE:...:.z:3>fi>E..�: E>.•;::. ..1,„1, ' }£i 73:i,}7..3333£333}-##3 03 f�, i>£3i 3 si§ki#i i v}g i i3>if 33£s; i tt£.n...d£3... E£ii}..3`;, 13 Ii £i'>3 f#i 3 i`#j}i -£iSfi q kzi iY;o Eik�z:;<;iu Ik F :. :} <. E.,. *—,,',�a z;8.si i?3 sEs;,;£EE ss>£?`S3#s i£#£#:i g 3;}i�} , i Sit ,z#i£ Qm n..„.............................................its i s£` £i 3ti 3 Ef>i£.F 3 : ; 13 i :E i., cif . -:.:... .y...E... M� i t s� ��.7,7.•<. i.? >€..�si >, .,.��: ��£ �.....,;. � �� � sFs3- i� V The quality of water infiltrated to the The quality of the water that will enter into the Yes water table or aquifer shall remain ground water system as a result of this substantially unchanged. development is not expected to differ significantly from before. No part of any sewage disposal system This lot will be connected to the City's sanitary Yes requiring on-land or in-ground sewer system and as such will not be disposing of disposal of waste shall be located wastes on site. closer than 100 feet from a wetland Waste which would normally be This requirement will be added to the resolution Yes disposed of at a solid or hazardous approving the wetland alteration permit. waste disposal site shall not be directly or indirectly disposed of into the wetland Construction erosion control measures Plans and supporting documentation for such Yes and retention facilities shall be measures and facilities shall be approved by the designed to limit soil loss to not more City prior to commencement of construction. than S tons per acre per year. III No alteration shall be allowed which The health,safety and welfare or persons in and Yes endangers the health, safety or welfare around this area will not be endangered by this ofpersons or which may result in development,nor will it result in unusual road unusual road maintenance costs or maintenance as the roads are already in place and utility line breakage. are functioning as anticipated. As can be seen, all of the criteria with regard to Section 1010.08, Subdivision 4a can be met. In addition, Section 1010.08, Subdivision 4b lists requirements that will need to be met which will be included as contingencies to the resolution approving this wetland alteration permit. The City Engineer reviewed the original plans in 1995 and found them consistent with the City's Local Water Management Plan. His memo dated 8/14/95 is attached for reference. Recommendation: Approve Resolution No.5199, a resolution approving the wetland alteration permit requested by the applicant, Sherri Ruf to allow for the construction of a residential dwelling unit on Lot 2, Block 1, Downing Addition, (2760 Woodale Drive) subject to stipulations. j-,,,,,,, 5-0,........-„_. • James Ericson, Planning Associate CrrY ii rg1 lTZ COMMUNITY DEVELOPMENT DEPARTMENT DEVELOPMENT APPLICATION ri ar 2401 Highway 10, Mounds View MN 55112 • ~ eft-P„mtn*o' 612-784-3055 612-784-3462-FAX Please Type or Print Information-Complete Both Sides of This Form Applicant Information Name of Applicant S hemi RLC( (Cor e 4a.f e of Le,N lsg 4 'elephone ��-�i / l i /Z I- /9,05 Address 13 3 SS 1-1 ea...±key- " 1 N lti' Fax 42/-2 5-1 7 ,4rcdover ; M 55301 Interest in Property(check appropriate box) ,fi2k Owner of Property -- xec c.-f o o F sfu f-� o� l e 5 �, G7oc�r i nv ❑ Contract for Deed Owner ❑ Lessee,Operator,Manager ❑ Agreement to Purchase ❑ Other(explain) Applicants must provide evidence of interest in property at the time of application,and if you are not the owner of the property,you must provide a letter of permission from the owner giving consent to the filing of this application. The property owner must sign this application for it to be accepted. • a 1&O (.t,00dci • Property Description/Proposal Address or General Location Sou--1\ ea + rAJA t- klelo Joh, ()ryt- Legal Description 1Dow'n ; � Ad.P i"Fa C ry oc± 1 Cofa , l�'f ou div ew Property Identification#(PIN#) () 7- 3 U - 2= - 7- 0 O 3 Z) #of Acres .c1 Current Zoning Present Use Type of Application Undeveloped/Vacant 0 Comprehensive Plan Amendment $200 ❑ Single Family Dwelling c Rezoning $200/ac;min$200 max 51000 a Duplex/Two Family Dwelling 0 Major Subdivision $250+5250 deposit* O Multi-family Dwellings 0 Mmor Subdivision $150 ❑ Business/Commercial Establishment a Planned Unit Development(PUD) $350 ❑ Industrial Establishment a PUD Amendment S150 ❑ Other(explain) a Conditional Use Permit R-1,R-2$75;all others$200 a Variance R-1,R-2$75;all others$200 O Code Appeal S75 O Develop Review/Site Plan S 100/ac;min S100 max$500 ,S Wetland Alteration Permit 550+deposit* a Wetland Buffer Permit ? c Floodplain Permit $200 a Other • *see Municipal Code for explanation of deposits Please complete the reverse side of this application. City of Mounds View,MN Development Application Page 2 • Property Classification o Abstract a Torrens Description of Proposal A was 0,A. 4hei lVi OuG` c r J/rlcc 1 pr opo-- .I ou r goal is +0 ►Y1aL' LW =l rielZr 104 61t.i16'ethle ON c Ci6Ve/1; .: In arder 4t)(10 tis ed �aitZ,5 «/ ayG�P r;, a �, t �ccvere(lTito .5ol1- corrP �nw a . Com pOZ`iiolti' ryf (-17-, z. Pa_ e 1)0 LI sc . BY MY(OUR)SIGNATURE ON THIS APPLICATION,I HEREBY DECLARE THAT,TO THE BEST OF MY TO WLEDGE,THE INFO_RMA TION PROVIDED IS TRUE AND ACCURATE. Signature of Applicant / Name of Applicant(typed/printed) S A e �lt Signature of Property Owner 027 � Name of Property Owner(typed/printed) S i<'!ey-k-r eu`-E (exewf .- L , FOR OFFICE USE ONLY Date of Submittal /,�_5 -9 7 Date ofAcceptancr Planning Case No. c/l- a-) 60-day Limit Assigned to: ertvi QU.3 120-day limit Fees Paid: Account# Check Application: SD'vo Park Dedication: �>�— -7'"" Deposits: C.`.OFFICRWPWL t1WPDOCS gORMsEVAPP.FOR 1/97 Location Map Ill 3 MI 1 m I M < qupc,ins 5 0 30 Fin DM="1,TK, fl ; gm .01--nliA 0 C2cu Ej ,,c. CO (23 M, -Y 4 a3 N -8 1 C3 .iu ci a) 0 E zn- a t 0 D 1:2:3 En [5:1 ED so g, E Ei lcz) kg c g B EZ3 Woodale Drive 3 M a 9 0 El Es a u) El 6:0 Ex -F131 k! EA) - 121 it in A 0 la ° .:. Er M-4 C3E3 Eri 0 tiEe ma 0 V"j CX an 3 a ' rtii g i r mi -J I e 0 63 c3rE 1 41 (5 > 1111 reil 21 0 7 ] 1:3 a 14 0 6. u 1:7:38c3 -65 [o ca a 0 rg ° a] fi o ...- c Woodcrest 3 / 0 MIL a E? El CIO ex 1 [3 Park mil.. oCa Ca C3 0 a mg @ En 0 film El ge ra 13 1 C:23 Woodcrest Drive 3 pi rsg m.t, 0 g . MI Elm 0 0 0 0 C3 o g g gt ma A ° E3 ai Da t 2!), rip 0° E31:2 2121a0 fp 1;; C a 3 E__ __,0(:? r-, 0 00 30 0 D 0LI I cm I 3 o 1 "-A 0 ., Em El M..b 0 500 0 500 1000 1500 Feet .......... Planning Case : 510-97 N Location: 2760 Woodale Drive Zoning: R-2, Double- and Single-Family Residential \h'J...lib._ Applicant: Sherri Ruf W --""7r E Meeting Date: December 15, 1997 III Request: Wetland Alteration Permit Reapproval S 4:44.01:: O e.4:4. 4:-(,..'t!. n 134.23 7i. • 379.51. �� 1 :13+.ci :; • 0 1 \III\\\N + 8 4 15 �� 1343710> 2 �� M 09M'` ` 1 134a1 � I � s 1414 13 I? II • 1 �-� ... = {Q V 1 • '`� 134_ . L! .32_=.1 1 64 II qo 6 13 In W0 Ok %4\'' 134.49`14 64 01 ,• • • lOe.lbV 134.73 DRIVEz ^ e ,► 01 _ '3 N N I ILL.Is •1 :16..... 9 10 a, 1E1.77 di m 14 `• � � " `OMsw �e,E OavtA1 134.111 —2 - . 9 3 94 9 5 ui s1aa1111.:-wa.oafals o ° o {S lsasrauaaarursaasfast .-a . O s• wu�afaasasaasaaa-a ,i� �l "..�'892 axes .�.� �, l,,.l�s i runsilimil sr11 ir_• i 4• 0 11 GOP t5 ru10isiiwaaaaswarsal ► V©' . a I d 1.,4111111116110.110411111111114111 MM • vsaaassasssmI.. N 1 00- -131.!0• NaasaspNssr i i jig= -,.....af • ' 890. •..agar.►.• fX7vy sasses• 17 � 1 f i� �,1a,.a .1 4 .. • 97 • .r s• _::1110 174.3.E 0 )1 100 99 01 98 ■ ■ II 0 0 1 i• • �i / _ 135 133 u3 SOL 1 ' C o i - F 1 e p 9 i 0 1 ri- , 1F r 2l os_ O N 1 `jA `l 4 . a AR i •I Iw .1 I3S I 135 Of \ \ 0 AI 1r 0 2 h )CREST 4 r 7 „ I=i a 119.04 • o i •. 11 .16• 3 I�s.lo .e.f. : f• ��lL� �? Ih N O II ` � j't�i'ff j•� 3 )[ • • - . -111 - - t - 1- krt. .°o I 135 30 70 Ij5.f5 e• ,,J•.,;.:..; : • 89�` / 4 r 813.r ml �,' WOODALE I,. 2 s 81" ri \ DRIVE mop \ 09/ `\ ' • : 11:1•IvEA4T _ \ ) , iiii. , 4 t; / a"� �.. \ 43i A 411.1.4 S co ' ..s. lH E 1se ,.. 45.,, /A,„ ,, cps \ \ _ t ti --,:- ./.1 \ \ ,.. j tA47 • 1116:4t , c'`' 0)04 ` //- ala 1 C5e -892 \ ,,,�. •, DELINEATEDWiiii r r i—\ ii x81/.7 \ WETLAND / l t- EDGE N I • \ I .1 r•I Jeke,6 P`rii ) ' ''‘\ ?.lt2' \ 44,41 I , am �g\ \\%\o� ' ' • . \ \ , t / i l '. / \tf i i Or / r 1 / / • $90.3 e ) ( \ / \ 8 ti 89/-r • Mitigation Plan Planning Case 510-97 Applicant: Sherri Ruf N i) Location: 2730 Woodale Drive 10/24/1997 13:17 612-483-9186 RICE CREEK W DIST PAGE 01 • III RICE CREEK WATERSHED DISTRICT SUITE 330 ARDEN PLAZA RCWD PERMIT NO. 45-175 3385 LEXINGTON AVENUE NORTH ARDEN HILLS, MN 55126-8056 c: City of Mounds View Montgomery y Watson Inspector Brough L1,,..Q p RCWD File 95-175 Issued to: Sherri Ruf, 13355 heather Street N.W„ Andover, MN 55304 $outheast quadrant of W oaddate Drive and Uagview Drive, Monads View Purpose: Approval of a Final Site age Plan and Wetland Alteration Plan for coaatrunioa of a single-family residence, 0.9+ acres At their meeting on October 22, 1997, the review your pmt applicationrecommendationof Managers a rhe Rice Green Warmed District following exhibits: and the of the District F„n8�eer based upon the Permit Application dated November 7. 1995, received November 9ill , 1995. 2. Grading Play approved by PEC. last revised October 21, 1997, received Oct 3• Wetland deliober 21, 1997. roP°n prepared by PEC, dated May IS, 1995, received November 9, 1995. 4• WCA Replaces Plan application. dated Novel 9, 1995, received November 9, 1995. S. Cash surety in the amount of 51,900, received October 7, 1997 from They found the project as Planned to be inSherri Ruf. the District d sad therefore pla accord with the Rules & R es of theion approved the permit Regulations and additional requested, with the following additional 1. The replacement wetland • C°nmtiY or prior co approved as part of this Roo for Replacement y by wetland fill activity. 2. The Der! Pmt shall sbet constructed tca d Wand shall be Wetlands. the Affidavit of Lown oration of Restrictions sad to eRestriction fortes properly filed and recorded prior to an s). and the Consent(See UseR enclosed). 3. The pew Y wetland fill activity wetland to RCWD which shall submit a specified inring report on the 8420.0620 each Year for five includes the ioformarioa 8420.0620 after echog years. The original document should ,�tiaaded Rhee proof of recording is proths e District. No cads surety n will be forwarded �unctei official It is the responsibility rY of the Permitter to provide 1 erotica controlgc �ecion. This may r necessary to contain sediment plea. If this require the me of erosion control unset on the erosion control Ian. If requirement t is not met. the Permitteeeters toos v de a tjothe el the on coo owner toprovidedeed necessary by the District may be arIt s also the provide additional systems approved as paof this Permit . � e to to assure that the stotmwaler responsibility of moa as originally designed. management Coneinuep on reverse 10/24/1997 13:17 612-483-9186 RICE CREEK W DIST PAGE 02 RCWD PERMIT NO. , continued: Page 2 al NOTE FOR PROVIDERS OF A CASH SURETY: At least Two (2) inspections of the project site are included with this Permit, one after erosion control measures are in place and one after project completion, revegetation. and silt fence removal. and will be conducted to assure compliance with all agreements, terms, and stipulations of this Permit. Failure to comply with the foregoing may result in forfeiture of your cash surety, rescission of the Permit. and is in violation of Chapter 112.89 MSA, a misdemeanor. Please notify the District Office in writing when project is complete and permanent vegetative cover has been established and a final inspection will be made. Any additional inspection, requested or required. will be billed at 525/visit. This document is not transferable, and is valid for eighteen months after the dace of issuance. No construction is authorized beyond the expiration date of April 24. 1999. If Permittee requires more time to complete construction, a renewal of the Permit will be necessary. Please contact RCWD at 483-0634 when the project is about to commence so an inspector may view the work in progress. By acceptance of this Permit, Permittee has consented to the foregoing. The enclosed Owner's Certification form must be completed and forwarded within ten (10) days of project completion. ;)1/ _ Press• RCWD Board of Managers Eug-./ L. Peterson A �.. , _ RCWD . of Managers Andrew J. • Sr. Date of Issuance: October 24, 1997 Form C Revised 1/91 1111 IIIWETLAND CONSERVATION ACT WETLAND REPLACEMENT PLAN/APPLICATION SECTION 2 - REPLACEMENT APPLICANT NAME: Sherri Ruf(executor of the estate of Jack L. Downing) A certificate of death and a letters testamentary enclosed. APPLICANT ADDRESS & PHONE: 1829 127TH Lane NW Coon Rapids, MN 55448 day: 421-1905 eve:754-0975 • CONSULTANTS USED: Robert Fashingbauer Professional Engineering Consultants 203 Little Canada Road Saint Paul, MN 55117 Tel: 490-9266 PROJECT #: PROJECT PURPOSE AND RATIONALE: In order to use our land to build a single family dwelling, we must mitigate a section of the lot to 0 create a buildable lot. The land would be unusable if not allowed to mitigate. I. IMPACTED WETLAND BASINS • Percentage of original wetlands remaining in county: less than 50 percent. • Timetable: Start Date : 1-1-1996 Completion Date: 9-1-1996 LOCATION County: Ramsey Rice Creek Watershed District Legal Description: (CERTIFICATE OF TITLE NO. 225121) Lot two (2), Block one (1), Downing Addition Watershed and Floodplain Information Basin ft Contributing Wetland within Distance and Direction to Watercourse Watershed Floodplain of a Distance(R) Size(.001 ac) Watercourse Y or N I&2 2.35 N • Dominant Vegetation found in wetland. Species that exceed 20% cover. III Basin # Common Name %Cover Common Name %Cover 1 ALDER 80 RED-OSIER DOGWOOD 20 . . 2 REED CANARY GRASS 75 WILLOW 25 • Land uses within one mile of impacted site are residential, and small commercial. Original Basin# Type Size(Acres) Inlet/Outlet Char. Watershed County Cowardin/Cire. 39 to.001 1 PSS I TYPE 6 .062 Rice Creek Ramsey . 2 PEMB-PSS I TYPE 2&6 .37 Rice Creek Ramsey Proposed Basin# Type Size(Acres) Inlet/Outlet Char. Watershed County Cowardin/Circ.39 to.001 I PSS1 TYPE 6 .0345 Rice Creek Ramsey 2 PEMI3-I'SS I TYPE 2&6 .3275 Rice Creek Ramsey illLosses (comparison of original and proposed wetland basins) 13;,sin If Type Size(Acres) Inlet/Outlet Char. Watershed County Cowardin/Cire.39 to.001 1 PSS1 TYPE 6 .0275 Rice Creek Ramsey , 2 PEM13-PSS1 TYPE 2&6 .0425 Rice Creek Ramsey • Attachments: • Site Survey A. • Soils map of the impacted site B. • Evidence of ownership to the affected areas C. II. REPLACEMENT WETLAND BASINS • Percentage of original wetlands remaining in county: less than 50 percent. • Timetable: Start Date : 1-1-1996 Completion Date: 9-1-1996 LOCATION County: Ramsey Rice Creek Watershed District - 1 !I Legal Description:Description: (CERTIFICATE OF TITLE NO. 225121) (-,f 7•--,;;;1(f . Lot two (2), Block one (1), Downing Addition i .--- t , ,----- ,-,(_,' 1 to ..... • ; ,.":4 ----- ,l' r .„ (--- L_ ' • Watershed and Floodplain Information Basin# Contributing Wetland within Distance and Direction to Watercourse Watershed Floodplain of a Distance(It) Size(.001 ac) Watercourse Y or N I&2 2.35 N Dominant Vegetation found in wetland. Species that exceed 20% cover. Basin /# Common Name % Cover Common Name %Cover • Land uses within one mile of impacted site are residential, and small commercial. Original - NONE Basin# Type Size(Acres) Inlet/Outlet Char. Watershed County Cowardin/Circ. 39 to.001 Proposed Basin# Type Size(Acres) Inlet/Outlet Char. Watershed County Cowardin/C ire. 39 to.001 1&2 PCMB TYPE 2 .14 Rice Creek Ramsey Credit (comparison of original and proposed) Basin# Type Size(Acres) Inlet/Outlet Char. Watershed County Cowardin/Circ. 39 to.001 1&2 PEMB TYPE 2 .07 Rice Creek Ramsey • See attached grading plan for description wetland basin physical characteristics. • The mitigation will be done with excavation of the areas and 451 cubic yards of dirt will be excavated. • The entire area is Seelyeville Muck and the areas which we will be creating the wetland were previously filled and we will be simply taking off the top layer to expose the Seelyeville Muck which is underneath. • The area will be edged with MN Dot 500 seed mixture. • We will be using silt fencing along the construction area to avoid erosion and seeding the area following the best management practices available. • ATTACHMENTS: • • Site Survey • Soils map • Pictures with photo reference points for monitoring purposes. • Evidence of ownership of area. The deed restriction form will be to follow if we gain the permit. III. SPECIAL CONSIDERATIONS To the best of the applicant's knowledge, are any of the following factors applicable to the affected site? Whether present or not indicated as follows: (I)mpact sites, (R)eplacement sites, (B)oth, (N)iether. • Federal or state-listed endangered species N • Rare natural communities N • Special fish and wildlife resources including: fish passage and spawning areas N colonial waerfowl nesting colonies N migratory waterfowl concentration areas N deer wintering areas N wildlife travel corridors N • Archaeological or historic sites N • • Ground water sensitive areas N • Sensitive surface waters (e.g. DNR designated trout waters) N • Educational or research sites N • Waste disposal sites N • Is the project consistent with local plans (e.g. watershed management plan use plans, zoning and master plans?) B IV. SWORN STATEMENTS • I Sherri Ruf confirm by signature below that: (I) the banking wetland was not previously restored or created under a prior approved replacement plan; and (ii) the banking wetland was not drained or filled under an exemption during the previous ten years; AND (iii) the baking wetland was not restored with financial assistance from public conservation program; AND (iv) the banking wetland was not restored using private funds other than those of the landowner unless the funds are paid back with interest to the individual or organization that 1111 funded the restoration and the individual or organization notifies the local government unit in • writing that the restored wetland may be considered for replacement. V. REPLACEMENT ASSURANCE • I Sherri Ruf confirm by my signature below that the wetland will be replaced before or concurrent with the actual draining or filling of a wetland. SIGNATURE I hereby affirm the information above is correct and truthful to the best of my knowledge. • (applicant signature) (date) (witness/LGU Official signature) (date) MONITORING PLAN • • Value monitoring of the wetland and annual reports will be prepared every year for five years with the goal being to ensure that the wetland achieves the goal of providing intended functions and values. • Months to be monitored : April through October • Parameters to be monitored: 1) The water elevation will be monitored during the months monitored and referenced to known benchmark (the manhole) on the property. • 2) The dominant vegetation will be checked for the percentage of cover and the common names of the vegetation will be identified. 3) The wetland as-built will be compared to the design specifications in the first annual report. 4) The wetland will also be identified by the type and size using the abbreviated Cowardin system. 5) Color photographs will be taken at the fixed reference points identified each monitoring period (yearly). • If any significant changes are made to the original design (if applicable) a description of the rationale will be given. • Care will be taken to keep equipment free of noxious species, if any is used. • A map will be given yearly in the report that will identify the basins by number, photo reference points, monitoring locations and benchmark locations. • • .—Adirsei MEMORANDUM , Si PAUL.MN = MINNEAPOLIS.MN ST.CLOUD,MN CHIPPEWA FALLS. WI = MADISON. WI TO: Paul Harrington FROM: Rocky J. Keehn,P.E. . ..e.j.___________ DATE: August 14, 1995 RE: Mounds View,Minnesota Review of Sherri Ruf Plat SEH No. A-MOUND9601.00 We have completed a review of the proposed plat and house location for the above mentioned property. Based on the drawing dated June 6, 1995 and updated on June 30, 1995,it appears that, with proper mitigation,the site will be acceptable. Since Rice Creek Watershed District is the Local Government Unit(LGU),they will have final approval of the mitigation plan. The property owner will need to obtain a variance of the 100-foot wetland buffer from the City • The mitigation process requires 5 years of monitoring the area to assure that the proposed wetland is established. Our major concern on this project is how can the City be assured that the wetland mitigation will work. If the current property owner completes the mitigation and then sells the land,the new property owner will be responsible for mitigation site. To protect the new property owner and the City, we recommend that the City consider not issuing a building permit on the property until either the mitigation site has been deemed successful by the LGU or an escrow account is established. The escrow can be used to redo the mitigation or purchase wetland banking credits. Other items the City may wish to consider as part of the project are: • A lot split so the City can purchase the south half of the property. This provides the City with an area that can be used for mitigation on future City projects. The City may wish to participate in the Ruf mitigation and bank the extra mitigation area. The south area of the lot could also be used for ponding as recommended in the drainage plan for Woodcrest Park Improvements. If the City does purchase or obtain part of the lot, they may be responsible for monitoring the mitigation. • A trail easement on the west side of the property may be appropriate. Many of the homeowners on Longview Drive use the current property as access to the Woodcrest Park. A trail would maintain their access. The easement would let potential property buyers know where the trail is proposed when purchasing the lot. III Mr. Paul Harrington August 14, 1995ill Page 2 • Minimum building elevation determination is critical to assure that the house does not flood. The survey submitted shows nearby walkout basement elevations between 899.2 and 899.6. The Local Water Management Plan recommends a minimum elevation of 891.9. Due to the wet conditions, the minimum building elevation (lowest floor including basement) should be at least 4 feet above the groundwater or 891.9, which ever is more restrictive. If you have any future questions,please call me at 490-2026. tlo • 4110 IR rlr,UTTnN NO. 4852 1110 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING WETLAND ALTERATION PERMIT REQUEST FOR SHERRI RUF TO ALLOW CONSTRUCTION OF A SINGLE FAMILY HOME ON • PROPERTY LOCATED AT LOT 2, BLOCK 1 DOWNING ADDITION PLANNING CASE NO. 401-94 WHEREAS, the Mounds View City Council has reviewed the request by Sherri Ruf for a wetland alteration permit to construct a single family home on her property which is located in a wetland zone; and WHEREAS, the location of the home on the property meets all setback requirements; and WHEREAS, the Municipal Code allows construction in a wetland zone with approval of Wetland Alteration Permit; and WHEREAS, the City Consulting Engineer has reviewed the • request and determined that it meets the intent of the Municipal Code and that there will be no adverse impacts on the wetland as a result of the proposed structure and associated landscaping. NOW, THEREFORE, ' BE IT RESOLVED that the Mounds View City Council approves the Wetland Alteration Permit request by Sherri Ruf for the property legally known as Lot 2 , Block 1 Downing Addition contingent upon the following: 1. The applicant shall provide the City of Mounds View with documentation from the Rice Creek Watershed District indicating their approval/awareness of the project. 2 . The applicant shall escrow funds, in an amount to be determined by the City Consulting Engineer, to ensure that mitigation efforts on the site are satisfactorily completed. BE IT FURTHER RESOLVED that the Mayor and City Administrator are authorized to execute a Development Agreement with the applicant to ensure completion of the wetland mitigation. IIII Solution No. 4352 ge Two 11111 Adopted this 27th day of November, 1995. ATTEST: r Mayo (SEAL) • • • C.rrterim City Adm' istrator 1111 ac<' ate. a-- " •vias ; • EYP 7g4O i'iii;T'. •-44 syr_• • RESOLUTION NO. 5199 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION REAPPROVING THE WETLAND ALTERATION PERMIT FOR LOT 2,BLOCK 1,DOWNING ADDITION(2760 WOODALE DRIVE), REQUESTED BY SHERRI RUF; PLANNING CASE NO. 510-97 WHEREAS,Sherri Ruf has requested reapproval of a wetland alteration permit to make soil corrections, fill wetland and create additional wetland in order to establish a buildable home site on property zoned R-2, Single- and Two-Family Residential, legally described as follows: Lots 2, Block 1, Downing Addition, Ramsey County, Minnesota WHEREAS, Lot 2 , Block 1, Downing Addition (2730 Woodale Drive) meets the dimensional requirements of a buildable lot as set forth in Section 1104.06 of the Mounds View Zoning Code; and, WHEREAS, parts of 2730 Woodale Drive are covered by wetland within the subwatershed designated as SC-2 in the City's Local Water Management Plan; and, IIIWHEREAS, the minimum recommended building elevation within this sub-watershed is 891.9; and, WHEREAS, the City reviews all development that occurs within wetlands and their buffers because of the important role that wetlands play in maintaining the ecosystem and the area hydrology, in that they are critical to the present and future health, safety and general welfare of the land, animals and people within the City; and, WHEREAS, on November 27, 1995, the Mounds View City Council approved Resolution 4852, a resolution approving a wetland alteration permit for Ms. Ruf; and, WHEREAS, the scope of the proposed work involves the filling, excavation and grading of land within the wetland in preparation of the construction of a residential dwelling unit; and, WHEREAS, the regulations regarding wetland alteration and mitigation have changed since the adoption of Resolution 4852, which expired November 26, 1996; and, WHEREAS, the Rice Creek Watershed District on October 24, 1997, approved a permit for this project which involved the filling of 3,000 square feet of wetland area and subsequent mitigation of 2,000 square feet of wetland area((3,000 square feet —2,000 square feet 0 exemption) x 2 =2,000 square feet of required mitigation); and, Resolution 5199 Ruf Wetland Alteration Permit Reapproval December 15, 1997 Page 2 • WHEREAS, the City Engineer has reviewed the grading plan dated 11/8/95 and found it to be in compliance with the City's Local Water Management Plan, provided that a undisturbed buffer be maintained between the landscaped area and wetland by the applicant; and, WHEREAS, the Mounds View City Council has reviewed the proposal and finds it consistent with the standards in the City's Wetland Zoning Ordinance, Chapter 1010.08, Subdivision 4 as follows: • Any alteration shall not cause a For this subwatershed,the established flood reduction in the flood storage capacity storage elevation is 890.9 feet. The applicant is of the wetland filling a negligible amount of area(less than 80 square feet)within this elevation. The required 1,000 square feet of mitigation will more than compensate for 80 square-foot loss. • Any alteration shall not reduce the It is assumed that the water quality of this wetland existing water quality enhancement will not be negatively impacted as a result of the value of the wetland under conditions home being constructed,as long as a minimum S- of ultimate development foot wide natural area is left to protect the wetland. • Any alteration shall not reduce the The proposed alteration(soil correction and existing wildlife habitat value of a mitigation)is not expected to have an impact upon41111 wetland. the wetland. • Alterations shall be carried out so as to In order to use the property as a home site and to minimize the impact on vegetation. conform to the City's building setbacks,a minimal amount of vegetation will be removed. • Stormwater runoff from a development Because of the minimal nature of the proposed may be directed to a wetland when in development and the measures taken to prevent compliance with the local water erosion,the runoff entering the wetland should be management plan and only when substantially free of sediment,debris and chemical substantially free of sediment,debris pollutants. and chemical pollutants. • The proposed action shall not cause Currently,all of the runoff from this lot save for a stormwater runoff from a development small percentage drains directly into the wetland to take place at a rate which would area. As proposed,the grading and rooflines will exceed the rate or volume of runoff as direct a greater percentage of runoff away from the anticipated by the City's Local Water wetland. Management Plan. • The quality of water infiltrated to the The quality of the water that will enter into the water table or aquifer shall remain ground water system as a result of this substantially unchanged. development is not expected to differ significantly from before. Resolution 5199 Ruf Wetland Alteration Permit Reapproval December 15, 1997 iiPage 3 • No part of any sewage disposal system This lot will be connected to the City's sanitary requiring on-land or in-ground sewer system and as such will not be disposing of disposal of waste shall be located closer wastes on site. than 100 feet from a wetland. NOW, THEREFORE,BE IT RESOLVED that the Mounds View City Council approves the wetland alteration permit requested by Good Value Homes, contingent upon the following: 1. Plans and supporting documentation for controlling erosion shall be provided by the applicant and approved by the Community Development Director prior to the issuance of any grading or building permits. 2. The pervious surface areas of the lots shall be sodded or landscaped (up to the five- foot natural vegetation strip along the wetland) to prevent substantial soil loss from the site. This will need to be accomplished before certificates of occupancy are issued. 1111 3. Only clean fill, substantially free of chemical pollutants and contaminants, shall be brought onto the site. 4. The minimum building elevation for the home to be constructed on this lot shall not be less 891.9 as specified in the City's Local Water Management Plan. 5. No waste--solid, hazardous or otherwise—shall be allowed to enter directly or indirectly into the wetland. 6. The applicant shall dedicate to the City a drainage easement over the wetland areas on the lot before any permits (grading, drainage or otherwise) will be issued. 7. A five-foot wide strip of naturally vegetated land shall be left unlandscaped and included within the easement area to further protect against contaminants (fertilizers, etc.) from entering into the wetland. 8. The applicant shall dedicate a drainage and utility easement to the City over and across the following parts of Lot 2, Block 1,Downing Addition: The north ten feet, the south ten feet, the west five eet, the east five feet of the north 135, the east 65 feet of the north five feet o the south 170.08 feet, and the east five feet of the south 170.08 feet of Lot 2, B ock 1, Downing Addition, Ramsey County,Minnesota. • Resolution 5199 Ruf Wetland Alteration Permit Reapproval December 15, 1997 Page 4 • 9. The foundations of the home shall not 1,600 square feet (excluding the garage) nor shall the building be set back more than thirty feet from the front property line. 10. No work(landscaping, mowing, filling, excavating, removal of vegetation, or any other alteration of any kind) shall be permitted within the easement area. Adopted this 15th day of December, 1997. Duane McCarty, Mayor ATTEST: Charles S. Whiting, City Clerk/Administrator S S RESOLUTION NO. 5203 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION RESCHEDULING CITY COUNCIL MEETINGS FALLING ON LEGAL HOLIDAYS WHEREAS, Chapter 105.04, Subdivision 1 of the Municipal Code provides for regular meetings of the Mounds View City Council to occur on the second and fourth Mondays of each month; and WHEREAS, Chapter 105.04, Subdivision 3 of the Municipal Code states that agenda meetings of the Mounds View City Council held on the first and third; and WHEREAS, certain Mondays in 1998 are dates recognized as legal holidays, thus prohibiting an official meeting of the Mounds View City Council; and WHEREAS, it is the desire of the Mounds View City Council to reschedule those meeting in conflict with legal holidays; and NOW, THEREFORE, BE IT RESOLVED, by the City of Council of the City of Mounds View that the following meeting dates are rescheduled as shown: BE IT FURTHER RESOLVED that the City Council of the City of Mounds View does hereby set the meeting schedule for 1998 as indicated in the Attached Exhibit A, noting that changes in the schedule may take place during the year through amendments to this resolution Original Date Rescheduled Date May 25 May 26 September 7 September 8 October 12 October 13 Adopted this 12th day of January, 1998 ATTEST Mayor McCarty (SEAL) City Administrator Chuck Whiting EXHIBIT A • 1998 COUNCIL MEETING DATES WORK SESSIONS REGULAR MEETINGS January 5 January 12 January 26 February February 9 February 23 March 2 March 9 March 23 April 6 April 13 April 27 May 4 May 11 May 26 (Tuesday) June 1 June 8 June 22 . July 6 July 13 July 27 August 3 August 10 August 24 September 8 (Tuesday) September 14 September 28 October 5 October 13 (Tuesday) October 26 November 2 November 9 November 23 December 7 December 14 December 28 S = gin: F 7 Variates ' 1I/4ibrs Ai/ached.- 0 i/ached .• NiTip 0 COMIJANY December 3, 1997 FASIMI[,F, MESSAGE: 612-784-3462 Mr. Chuck Whiting Total: 5 pages with enclosure City Administrator City of Mounds View 24 t 0 highway 10 Mounds View, Minnesota 55112-1499 Dear Chuck: It was a pleasure speaking with you yesterday. Fnclnscd is copy of the Neu & Company brochure outlining the types of services I provide to municipalities. Most councils engage in a 1-1/2 workshop/retreat to improve council leadership effectiveness and council-staff teamwork as well as set definite city-wide leadership goals and workplstns for achieving those goals. I've had the honor in the past to do several workshops of this type for the City of Mounds View. 10 Fees typically for a workshop of this type arc $2,500.00 plus expenses. This fee includes workshop preparation to meet your council's specific needs and objectives for the workshop, conducting the workshop, and submission of a post-workshop report. Final contractual arrangements are handled by Mary Sahatkc at the Government Leadership Service. Available dates, assuming a Friday afternoon and all day Saturday workshop, are: February 13-14, March 13-14, 20 21, and 27-28. If we could do a Saturday-Sunday combination, I would be available on February 28-March I since I will be working with the Brooklyn Center city council on February 27. If the council can do the workshop on weekdays, we have more options open to us in raid-February. Please lot nob know if you need additional information. I'll be happy to provide whatever information you desire. Sincerely, Carl H. Neu, Jr. CUN:c Enclosure 0 O Pro-Med Management Division Li Government Leadership Division CI Qeneral Management Systems Division 8169 West taker Avenue Lakewood,Colorado 1:1fl957 Mailing Address:P.O,Box 36308 Lakewood,Colorado 00230 Telepltuw ie;303 esaAST TOd Wdti T:T L661 20'oaa 2ZZO 986 202 : '°N 9NOHd ANtid1400 '8 fi9N : woad Carl II. M and 0 COMPANY .Neu Ir. Premier Resources and services For Ji €iI pali Leagues and Gove1rnments B169 W. Baker Avenue • Lakewood, Colorado 80227 • (303) 986-8487 • Fax; (303) 986-0223 Z0d WdZT:1 L661 20'0aG €ZZ0 986 202 : '0N 9N0Hd ANUdNOD '8 MN : u10-1.d fi 0:, • .. 1- i ii i 5 1 A i 1 1 .I 1 ....i! .! .t. h ii . , alt 1 i II 1 I '':.,.- : a l li 1 At 11 I 1 1 .:: It 1 l' Jllg 0 111111111! k ilHfifi i 4.1 o ' " 11 Jill 11 i '1 1111 Po IJI' , ; l'i " II j IA.: ■ .1 ■ I., z•■ ■ rill �■■■ ■■ ■ 5 ■■■ p■■ '� (gyp 1 i 6 4 C�l I 1 1 I lif 11111 ' 4 a o 1 ! L I 1 1 i zillo i i 1 1 ..,e, , 1 r ''.1 . i i LItii1JliUJ ,114.,1 I) . e1 I 141.3. _I, I 1 - 4 i I i b 1111 cirl 1111 li 0 V11 111 '4 la ISti '' llid 4 - Q; ti '4.3 I . . ll 1I ,..y111r. . • ■• .. 11111 ■•. t••• ■•• `w �., 1 r a • I it .I., III 1 i i i I ..„. , 1 I 11 i I I I i , 1 I 31 i 1 i d >. i . gi p 20d WdZT:1 L661 20'0aG €ZZ0 986 202 : '°N 3N0Hd ANtid1400 '8 f13N : woad Lm'� ...... t t.. a.•. uue..v.a, u... a...au.:,7nttJ citta .7)C.3vta:cc t'rltvrty t/cLLin IttillI •t; Ur 1 t clients and the professional skills of their policy-making boards, executives, and employees. COM�t1NY Neu & Company, since 1971. has served numerous organizations in local government, health care, finanasiul eservic-es, and telecommunications. Carl H. Neu, ,Jr. Executive Vice President and General Manager, .'a Neu & Company a • General manager and a principal consultant to health-care, commercial, and governmental organizations throughout the country. He also is a frequent , . " speaker at leadership conferences and has authored numerous articles and multi-media programs. Ilis professional activities include active leadership involvement in the private and public sectors. Education Master in Business Administration, Harvard Graduate Sohool of Business Administration Bachelor of Science, Massachusetts Institute of Technology Community Leadership Activities — Experience ■ Executive Vice Prosidcnt/Ccncral Manager, Neu & Company ■ City Council; Lakewood, Colorado (1975-1980). Served two terms as Council rresident. • Chairman, Lakewood City Charter Commission (1902-1903) • Chairman, Lakewood Civic Foundation (19861994) ✓ President, Lakewood Public Building Authority(1984-pmsent) ■ Chairman, Lakewood/South Jeffco Chamber of Commerce(1987-1988) ■ Treasurer& Board Member; Metropolitan State College of Denver Foundation, Inc. Teaching Affiliation • Former Lecturer, University of C.olorado Graduate School of Public Affairs. Specialties: Organizational thcury and performance, policy formulation, and strategic leadership. Publications and Audio-Visual Programs Over 100 articles, publications, and audio-visual training programs prepared for managers and employees in health care, banking, local government, and general business organisations. •Neu & Company 170d Wd£T :S L66ti 20'0aa £ZZO 986 £02 : '°N 8N0Hd ANdd1400 '8 f13N : woad • BIOGRAPHY Carl H. Neu. Jr. Carl H. Neu, Jr. - Executive Vice President of Neu and Company is a consultant to commercial and governmental organizations. In addition to Neu and Company, he cofounded two corporations serving the leadership development and training needs of the banking, hospitality, and healthcare industries. He is a graduate of the Massachusetts Institute of Technology and holds an M.B.A, from Harvard University. He served on the Lakewood, Colorado, City Council from 1975 to 1980 completing two terms as City Council President. He served as Chairman of the Lakewood City Charter Commission and currently is President of the Lakewood Public Building Authority. He has 411 been a lecturer at the University of Colorado's Graduate School of Public Affairs, a faculty member for its Center for the Improvement of Public Management, a faculty member for the Rocky Mountain Institute for Public Officials and currently is a member of the faculty of the University of Arizona's Southwest City/County Leadership Program. Carl Neu is a consultant to numerous municipalities, county governments, and state municipal leagues and associations throughout the country. He is a frequent speaker and workshop leader at governance conferences. His writings on governance and strategic leadership have been published nationally. His professional work emphasizes the development of those strategic leadership, policy development, long-range planning, and teamwork skills required on the part of elected and appointed officials and community leaders for truly effective governance and for dealing with the forces of hyperchange and redemocratization that are redefining government and governance, especially at the local level, for the 21st Century. 411 %A/inward/nimble/7-11.97 Sod WdbT:T L661 20'011 £ZZ0 986 202 : 'QN 9NOHd ANddW00 8 f19N : wo.ld DEC-05-1997 14:55 LEAGUE OF MN CITIES P.01/01 _C. Orin 1N c�P" g'• Fax R764 11'S To v,lin.tll' Fax/ J t tv 2 • From ...AN -C M c Pnon¢S k-(1.Ov WILDEBEEST CONSORTIUM 333 •3rd Avenue Sout - Minneapolis, MN 554062252 'fie. �«s �^ - �'�Q.L.......,., �`'�- t Phone: 612-721-7667 Fax: 612-721.9566 R ib'� off' �' ''�'"' _ `',�,�-. 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''z Aerial Mapping Professionals i GIS, Topographic Volumetric Mappi•g :::. :t -. • erial Photogr. .by • D .•ital Ortho. otos born- PS l Photo Lab Se , is--s •Custom Color Fully staffed with Prof,.-ional Engineers,Certified r Photograrnmstrists , • ec ;cal Personnel,to produce and deliver profe: ional -•.ing services while exceeding the Cf rirs require ents and schedules. "Professio :I Services From a Ground Up' ',... Z HORIZONS, i C.6 Send FREE,• t MION 6125 Blue Circe Dr.,MinnetDIVIo MN 55343 intone:612 9314M Wrtiin NSA.Toil Free:1-6004.5414613 Offices it Madan Sounr Dakota,Wyoming 8 Sou:no t USA•Marko 6 Aare 1497 City PRODUCTS APO SEVvICIS GuiDE P.o465 r• TOTAL P.01 DEC-11-1997 08:39 P.02 Cincinnatus RiVIiRPT.ACE,SUITE 306 i3 MAIN.s't :'1'S.1i. ..• MIN 4 A1'OLISOL1S,MINNESOTA 551I1 PHONE(612).U1-9007 FAX(612)3 I-9004 EMAIL cinincOeintiiluutuy,cum • December 11, 1997 To: Chuck Whiting From: Kent E. Eklund Subject; Potential services for a city council goal setting retreat As I mentioned last night,our roles in these processes are three: 1. Design a discussion outline which will insure that the issues your council wants to cover get addressed. 2. Facilitation of the actual event; 3. Decision assistant during the facilitation to develop actual decisions. We add value to your process by designing a process which meets council expectations and by provide a safe environment for a frank conversation among the council members with our • help in framing decisions for them. As you can tell from our client list,we have had considerable experience in city work, both with the League of Minnesota Cities and with many suburban and exurban city councils. Each project has been customized for that city. Our fee for the combined design and facilitation services ranges from$1,750 to$2,000, depending on the length of the design process and the length of the council retreat. You mentioned your council's interest in meeting on a Saturday. With work with several other councils already on the books,my free Saturdays are January 3, 17 and February 14, 21, and 28. Please call if you need any further information. . ri jry :0 DEC-11-1997 08 39 P.83 At Cincinnatus,we take our inspiration from our III. CONFIDENTIAL COUNSEL namesake,the 5th Century Roman nobleman, Lucius Quinctius Cincinnatus. Cincinnatus was Our most personal service is confidential,peer-to-peer the world's first strategic consultant. In 458 B.C.Rome counsel for chief executives. We offer senior decision- was in deep trouble. An enemy army was at its gate— makers a safe haven to express uncertainty,test ideas an enemy who had new weapons and new offensive and develop a personal strategic plan. Our counsel and tactics. Cincinnatus,who had retired to a small farm, support is especially valuable for leaders who are was called in by the Senate to moving their organizations into new,often uncharted command Rome's army. We support leaders waters. We help leaders navigate those changes and Cincinnatus left his farm, and organizations in remain at the top or help them transfer power to a new led Rome's army to victory— generation. Cincinnatus offers executives the thing then returned to his plowtransition,striving they need most but are hard-pressed to find: for success in an confidential advice they can trust. That story is our story. We support leaders and environment of rapid, IV MARKET RESEARCH organizations in transition, often involuntary, striving for success in an To survive in today's highly competitive marketplace, change. leaders need sound information. At Cincinnatus one of environment of rapid,often our unique strengths is our ability to link our strategic involuntary,change. Then,like planning expertise and experience with an array of Cincinnatus,we return to the plow. Founded in market research skills. Our team of researchers have 1985 by a group of senior Twirl Cities executives, experience in designing and implementing all aspects inlive nnatus offers expertise and leadership support of market research,from low-cost literature searches, in five areas: focus groups and in-depth individual interviews to full- I. STRATEGIC PLANNING scale market surveys. At Cincinnatus,we are experienced experts at V. NEW PRODUCT DEVELOPMENT • facilitating strategic planning processes for At some time,all organizations must change their organizations in transition. Unlike most professional product,or move into an entirely new market,to planning firms,we are not wedded to a single strategic survive..Such major change needs expert guidance. planning model. Instead,we customize for each client Cincinnatus can provide that guidance,whatever your a process specific to his or her organizational dynamics business. We have wide ranging experience managing and desired outcomes. We know how to identify and every step of the product development process,from ask the right questions,to avoid hidden agendas,to market research and product conception to final design, question basic assumptions,and to move from sourcing and product introduction planning to action. H. LEADERSHIP SEARCH At Cincinnatus,we thrive on situations and opportunities that are unpredictable,formative,confusing-even chaotic. The most important decision any organization makes- We are known for our team-approach and fresh, "can-do" especially an organization in transition-is choosing its attitude. Our work is always cost effective and focused on senior leaders. We know the traits that are needed to our clients'most critical needs. And,our clients can be move an organization in a given direction,and we use assured that full responsibility for results always rests with that knowledge to help clients develop criteria for the firm's partners. Like Cincinnatus,we wouldn't have it selecting exactly the right person. We also can assist in any other way. the interview process and can help make the transfer of power as smooth as possible. - = Cincinnatus Inc. -t- Riverplace,Suite 306 ' 43 Main Street SE I . Minneapolis,MN 55414 ' (612)331-9007 III ,. Fax(612)331-9004 DEC-11-1997 08 40 P.04 Cincinnatus Clients (Partial) 1111 STRATEGIC PLANNING Business Government Aronson Ward Inc. City of Bloomington Citizen's State Bank City of Faribault Gabbert&Beck City of Hopkins Cray Research City of Prior Lake GN Danavox City of Red Wing Lutheran Brotherhood City of St. Louis Park Padilla Speer Beardsley Governor's Recovery& REM-Minnesota,Inc. Redevelopment Council Shazam Network League of Minnesota Cities* Minnesota Department of Trade& Professional & Trade Associations Economic Development Minnesota State Colleges&Universities American Collectors Association Red River Trade Corridor Minnesota Bankers Association Minnesota Chamber of Commerce Foundation Not for Profit Minnesota Electrical Association Minnesota Government Relations Council Arts Midwest Minnesota Soybean Association Camp Fire Girls &Boys Minnesota Telephone Association Carlton College Minnesota Women Lawyers College of Visual Arts • National Association of Credit Givens Foundation Managers,North Central Region Governor's Recovery & St.Paul Area Chamber of Commerce Redevelopment Council Soil &Water Conservation Society Gustavus Adolphus College Hallie Q. Brown Community Centers,Inc. Health Care Hammer Residences,Inc. Hazelden Foundation Care Providers of MN Lutheran Social Service of Minnesota Covenant Retirement Community Mental Health Resources Ebenezer Society Mid America Arts Affiance Fairview Foundation The Blake School Gillette Children's Hospital The Minneapolis Foundation Health Care Value Network The Minneapolis Institute of Arts H.O.M.E.S, Inc. Minnesota Alliance for Arts in Education Minnesota Health & Housing Alliance Minnesota Center for Arts in Education Metropolitan Visiting Nurses Association Minnesota Coalition for the Homeless National Chronic Care Consortium National Youth Leadership Council Neighborhood Health Care Network OpportunityParmers Saint Benedict's Center OpportunityParmers/Life Works Merger Saint Cloud Hospital Plymouth Music Series Saint Olaf Residence Saint Olaf College Sholom&Community Housing Search Institute Seward Design United Arts ; . University of Minnesota- Disability Services `- £, University of Minnesota-President's Office :4 } YWCA of St Paul • 11 'l Membership Associations DEC-11-1997 0 40 P.05 6 S KENT E. EKLUND Mr. Eklund, President of Cindnnatus, offers a broad range of senior management skills and experience. His background allows him to work comfortably with public, private and not-for-profit organizations. With Cincinnatus, Mr. Eklund provides leadership support services focusing on strategic planning and implementation. and leadership search support services. Prior to joining Cincinnatus, Mr. Eklund was President of CEO+. a Minneapolis-based consulting firm assisting in business transitions, executive searches, and providing interim management at the executive level. Before this, he served as President and CEO of Parkside Senior Services, President and CEO of Ebenezer Society. and Vice President of Market Development with Lutheran Brotherhood. Mr. Eklund's public service background includes service as a commissioner of two departments under Minnesota Governor Quie and as Mayor of the City of Northfield, Minnesota. Concurrently, he was the Chair of the Political Science Department at St. Olaf College. Mr. Eklund holds a Ph.D. from the University of Pennsylvania in Political Science with specializations in planning and organizational theory. He currently serves on the Boards of Directors of the Ebenezer Society, the Fairview System and Padilla Speer Beardsley. He was also named Outstanding Professor in the Masters of Arts program In Public Administration at Hamiine University, where he teaches Organizational Theory, Non-Profit Management, and Theories of Leadership and Management as an Adjunct Associate Professor. • TOTAL P.05 GOV TRAINING SERVICE Fax:612-223-5307 Dec 11 '97 17:46 P.02/04 Government Training Serviced _ _^ Suite 401 �r 480 Cedar Street Saint Paul, Minnesota 55101-2240 im I Phone:612/222-7409 FAX:612/223-5307 E-mail address:gts@mngts.org • • MEMORANDUM DATE: December 31, 1996 TO: Dick Abraham, City Administrator FROM: Mary Sabatke, Program Development Specialist SUBJECT: Council Goal-Setting,Team Building Retreat Government Training Service(GTS)is pleased to present a proposal to facilitate a Goal Setting and Team Building Session for the City Council of Lake City on February 1, 1997. This session would also examine and clarify the roles of the Council as it relates to formal and informal groups, committees and citizens. I am enclosing a proposed agenda along with consultant information and related costs associated with using Barbara Arney, consultant under contract to GTS. I have confirmed Barbara's availability on that date. You are perhaps familiar with Barbara as she has worked with GTS for many year§, on staff and as our lead Minnesota facilitator for. Council and Board Retreats,as well as our trainer in the area . of citizen and customer service. The following is an estimate of process and related costs for an initial one-day retreatifor the Council: Barbara would conduct individual telephone interviews with you,the Mayor and the Council. Based in part on the results of her information gathering,the agenda for the session would be designed to target issues related to roles and responsibilities;identify critical issues and concerns for the next two to four years; list,clarify and prioritize goals and develop an implementation plan. Upon completion of the one-day retreat;Barbara would prepare a written summary report. The cost for this initial session would be$2300 plus the consultant's travel expenses(mileage at $31/mile and one overnight accommodation)and a per person fee for any Instrument and handout materials (see suggested use of the Myers-Briggs Type Indicator). This feeiwould cover the time associated with: • Confidentialtelephone interviews • Review of pertinent materials • Design and preparation of session activities and details • Discussion of agenda and arrangements with you • Facilitation of the one-day session • Preparation of a written summary report • • Travel An Equal oppcMunkr Educator and Employer • Member organizations Minnesota Association of Townships Minnesota Community Colleges Association of Minnesota Counties Mirnrrsota Regional Development State of Minnesota League of Minnesota Cities Organizations University of Minnesota CJ Printed ort Recycled Paper GOV TRAINING SERVICE Fax:612-223-5307 Dec 11 '97 17:46 P.03/04 Page 2 • Dick Abraham It is recommended that a follow-up session beheld within three to six months of the initial event_ Progress on the goals can be recognized and reassessment can be made. In addition, department heads could be included in the second session. These fees do not include the costs associated with the rental of a facility,refreslithei is or lunch. Those costs would be additional. 1,hope this gives you a foundation for discussion. Please keep in mind that this is dust a framework which can be altered to meet yourneeds, expectations and budget. After you have had the opportunity to review this proposal,please call me with you questions or comments. I look forward to talking with you in the near future. MS/at enclosures i H . GOV TRAINING SERVICE Fax:612-223-5307 Dec 11 '97 17:47 P. 04/04 III/0 Proposed Outline for Planning Retreat with City Council of Lake City Barbara Arney,Facilitator GTS 8:00 a.m.. Overview Facilitator provides an overview and structure of the day Summary of concerns and issues from phone interviews Ground rules and goals for the day 8:30 Accomplishments Council members review the past 18 months identifying successes and what has been working well to create the successes. 9:00 Team Building facilitator administers the Myers Briggs Type Indicator(a leadership style preference instrument)and explains the meaning of the results. Council discusses implications for decision making and teamwork. 10:15 Role Clarification Discussion regarding the role of the Council,Boards, Commissions-and community opinion in planning future directions for the city. 12:00 noon Lunch 012:30 p.m. Trends Council brainstorms trends which they;.bbelieve will be affecting the city over the next 5 years. Statistical data from objective sources will be used to confirm those trends: 1:00 Analysis of Current Situation . In light of the projected trends for the future,Council discusses the internal streni.ths and weaknesses of the city as well as discussing opportunities and threats from the eitternal environment. 1:45 issue Identification identification of the critical issues which must be addressed by the Council over the next 1-3 years. 2:15 Prioritizing Through informal voting mechanisms,Council agrees on priorities for the neat year. 2:45 Action Planning Council provides direction regarding the general approach to each of the issues and provides expectations and timelines for staff. 3:45 Closure Participants will evaluate the l.earnings and experiences of the day and discuss next steps to follow up with the process they have begun. .4:00 Adjourn . i fil .!: _ . ... .. ..,'„.. 1 .. PA. . ...46 . . NN, _ ..- . .. -. '. g ti i References for psychologist, 13ruce Christopher 3M Company Dave Olson 736-6416 Sue Osten 736-2540 ` General Electric Cheri Ford 828-2169 ~ IDS Sharon Klune 671-3164 l . Dat McConnel 671-2023 Reggie Davis 671-1373 Minnesota State Dar iiAssociation tori Vanney 227-8261 Government Training( Service Vivian Hart 227-7409 • > Metropolitan € ; Transit Commission ' (MTC) Marcy Nyman 349-5450 i I Computing( Devices E` E€E - 11 Internationai Faye Drown 921-6088 Investment Advisers i Inc. ; Deb Batelle 376-2690 Lutheran € EE: €€; brotherhood Kay Cwen 340-8074 Minnesota Chamber E of Commerce Jennifer Dyers 292-4673 > U.S Department of i > the Interior Anne Shea 725-3585 €l ' DloominRton police oi ii Force Kevin Kelleher S81-2333 at-------------T-T--.-::""'"-.".--:-7:S1.:"':..::""-"-":'""*::'::"'::::'"::'—::..".:"...""" -.... .• ` € ot;I ePt9, ea, aPt c e Ptexceft . . Wair444a & Sestemaird MoundsviewProposal: Day # 1 Team Building -- Understanding One Another's Differences Teams are an integral part of today's organizational environment. An effective and energized team will: —Solve problems more creatively and efficiently —Enhance team member's self-esteem and productivity —Utilize the strengths and talents of each individual on the team --Achieve the goals and objectives of the organization —Empower individuals to implement decisions --And have fun doing it! While team membership can be a very rewarding and challenging experience, often it can also be one of the most frustrating experiences. Why? --because of difference! People generally have preferences for how they like to look at things and how they like to make decisions. Whenever people differ, the possibilities for friction increase. The knowledge of one another's unique style-of-relating helps to cut our irrelevant friction. • More than that, it points up the advantages of the differences. No one person has to be good at everything. In fact, inherent with in the definition of team is the concept of difference. If one is able to use one's own strengths and preferences, and appreciate the other person's strengths and preferences, it is possible to truly make use of "human resources" and create an atmosphere of synergy with in the team. Our Team Building program utilizes a personality inventory. which helps individuals understand the strengths and needs of themselves and their teammates, as well as learning strategies for working together in a way which maximizes productivity and minimizes conflict and mis-communication. The objective of this program is to increase the perception of personality styles and to implement key communication strategies designed to create a cohesive high-performing team that gets results. • 9 ••?�ec�ela�ii,c Peevde W Vloiuemeast" 14570 94a.c*da rine #231 •;• ri,Eif& ?/auedf, We.tmeeota 55124 ❖ (612) 925-2426 • E Gt e � Re4aa ,tce 9 )race Wegi la c SeocekanQ • As in all our programs, we will present the material in a light-hearted and non-threatening manner. Energy Resource Group is known for the high energy-levels and enthusiasm of their presenters. You will thoroughly enjoy the day as you develop new insights into human nature and human interaction patterns. KEY TOPICS: —Understanding personality and conflict management styles --Assessing strengths and needs of team members —Discovering a "Map" for how to deal more effectively with conflict —Key communication principles for success ---How to speak one another's personality-language —How to deal with difficult interpersonal situations --How to maintain an energized team-concept • OUTCOMES: As a result of this program, your team and organization will be able to: —Increase team cohesiveness —Increase understanding of your own & other's personality and conflict management style —Increase problem-solving abilities as a team —Understand and maximize team strengths.... __..__ - - -Decrease _---Decrease unwanted conflict --Create a high performance, high energy team —Implement decisions in an effective and efficient manner • • • 9 ••?��cg r� le ZOCtlassce cecaic" 14270 G,ta.cada roue #231 ❖ ritfride `l/alleet, 716:4c.cc4ata 55124 ❖ (612) 925-2426 • � TRAINING PROGRAMS o i// STAFF AND MANAGEMENT CONSULTING A major part of services provided by Local Government Consulting is devoted to service improvement through training. The city or county who provides training ensures that avenues of communication, cooperation and improved service are open. The following listing provides some subjects for which`training is currently available. Please contact me re: any. questions or other needs that you have. 1. DISC - Behavior Analysis in the Workplace* 2. Performance Management to Improve Performance and Set Goals 3. How Do We Come Into Compliance with Minnesota Pay Equity? 4. Making a Job Description a Good Working Document 5. Conducting Successful Interviews 6. Diversity in the Workplace* 7. How You can Understand Employee and Management Interaction * 8. Leadership - How do We Know if We Meet the Needs?* 9. Coping with Stress in Your Life* 10. Developing Effective Listening Strategies* 11. Time Mastery - Accomplish More and Enjoy Life* • *Carlson Learning Company Product LOCAL GOVERNMENT CONSULTING Dorothy A. Person-Customized Government Services and Projects P.O. 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O CT tD F. < ont • '73 CD T = _� co• V CD CA C. etl ° a, a, V, �' •b • C. b4 'i co CD O i� O N i ° "C 0 CD C CD ° • n cDp., 2 y co '"'• a FT; "6.. m = li a, CD y d n `ti b ,.., C 09 0 co V, y ^0•, �' = y G' C9• ^• .pt 0 CD O m O * A cD p N 0 n `3 y ‘< CT O n , p v, a, y G7 C O n '+ 'O b S 0 O v' m p co 0 "! ` Lv (D SiC) •7 C!Q - G D AN� y =? CD0 = ' ti N 0 Cr, C a, n •• 7, ' > 0 • = CD p, 7 � �y o CC. M CD ° a , y "7- mN• ^ OpCD °• Ea C CCD 2 "fD - • C E • C D CD .CDC � to C) a, S CA .� ._ ,,?, C9 C CD 0 O 0• n'rt 0 fD co f9, G U9 r ^ o O = CSD too "0 t L J CD C fp Cl) 93 0 c ar V7 - (y .-, fA .� < G• CM M CD 0 rp G i ' CD C CD 5 FA JACKSON FUEHRER & ASSOCIATES, INC 11, 1 North Oaks Financial Center Telephone (612) 482-9131 100 Village Center Drive, Suite 260 Fax (612) 482.9133 North Oaks, MN 55127 ABOUT JACKSON FUEHRER & ASSOCIATES, INC. Jackson Fuehrer&Associates, Inc. (JFA) is a Twin Cities based consulting firm whose mission is to help organizations and individuals achieve optimum performance and results. JFA was founded in 1984 and has developed a Client base of private, public, profit and nonprofit organizations across diverse businesses and industries. Associated with JFA are a group of consultants and support people who bring years of practical experience and expertise, as well as a strong theoretical foundation, to each Client's specific situation and needs. + Our consulting services relate to providing design and implementation assistance in the following areas and initiatives: A Organizational Assessment A Training and Education A Organizational Transformation A Reward and Recognitiona* Strategy and Design A Organizational Design A Human Resource Systems Scan A Work/Role Design A Flexible Paid Time Off Plans A Performance and Productivity A Work/Job Analysis, Documentation Measurement and Evaluation A Employee Development Systems A Annual Salary Planning A Leadership Assessment and Development A Employee Communications A Team Development A Survey Design Some of our products include: A CANDOR T"' A Optimizing Individual & Organizational Results Through Competencies TM A Perceptions A Skill Scanni + A partial list of our clients include: A INCSTAR A EquifaxIII A PERA Publk Employees Retirement Association of NEN A Hazelden A Copy Duplicating Products (CDP) A Quorum A Datasery A St. Jude Medical Our Companion Company is bales-sifts for the heart&home.Inc.a full service retail and corporate gift store located in North Oaks.Minnesota (Telephone and Fax: 612-382-8853). . JFA JACKSON FUEHRER & ASSOCIATES, INC North Oaks Financial Center Telephone (612) 482=9131 100 Village Center Drive, Suite 260 Fax (612) 482-9133 North Oaks, MN 55127 INTRODUCING NANCY UDEN Nancy Uden is a partner in Jackson Fuehrer & Associates, Inc., a Twin Cities based consulting firm whose mission is to help organizations and individuals optimize their effectiveness and produce results. She holds a Bachelor's Degree in Business Administration and is currently working towards her MBA in Human Resource Management at the University of St. Thomas. Nancy has over twenty years of human resource and finance/accounting • leadership experience and management consulting experience. In her leadership roles, Nancy has been responsible for planning, implementing and integrating multiple functions including all human resource business areas, payroll, HRIS, accounting and finance. She has lead and coached cross functional teams in business process re-engineering efforts, identified the organizational implications, and guided the implementation and integration of technology and information systems to enable those changes. She has directed projects in all areas of organizational transformation including assessment utilizing interviews, surveys and focus groups; organization and work design; leadership and employee assessment, development and training; performance management; rewards and recognition systems. Nancy has experience working with clients in both the private and public sector, across industries and in all size of companies. Nancy is a member of the Twin Cities Personnel Association (TCPA), including past Board of Directors, the National Society for Human Resource Management (SHRM), and the OD Network of the American Society of Training and Development (ASTD). Her professional certifications include Zenner-Miller Certification. The . University of St. Thomas Management Center Trainer Certification, and Mediation Certification from the Center for Dispute Resolution. She also participates in numerous volunteer roles including local school and church activities, and the United Way. J FA JACKSON FUEHRER & ASSOCIATES, INC North Oaks Financial Center Telephone(612) 482-9131 100 Village Center Drive, Suite 260 Fax (612) 482-9133 North Oaks, MN 55127 INTRODUCING VICKI FUEHRER Vicki Fuehrer is founder and President of Jackson Fuehrer & Associates, Inc. (JFA), a Twin Cities based consulting firm whose mission is to help organizations and individuals optimize their effectiveness and performance results. She holds a Bachelor's of Art degree and is a Certified Compensation Professional. Vicki has over 20 years of experience in Human Resource Management and Organizational Development and twelve years experience directing JFA's consulting practice. She has facilitated projects relating to the use of competencies across many diverse OD/HR applications; she has directed projects relating to salary management, performance and productivity measurement, variable compensation, skill and competency based pay, job 111 evaluation, personal time-off approaches and executive compensation. In addition, she has assisted organizations with a wide range of organization and work design initiatives. Vicki's leadership of JFA has resulted in its position as one of the leading organizational development consulting practices in the Twin Cities. She brings a unique set of skills to her clients, as a result of her extensive experience of leading two corporations, coupled with her expertise in Organizational Development. Vicki is a member of the American Compensation Association (ACA), Twin Cities Compensation Association (TCCA), Human Resource Professionals of Minnesota(HRP), The Human Resource Planning Society (HRPS), Northeast Council for Quality (NEQC) and North Suburban Chamber of Commerce. She also participates in numerous volunteer roles associated with The St. Croix Valley Girl Scouts and the Children's Hospital Association of St. Paul. Vicki also owns and leads Attributes - gifts for the heart & home, Inc.. Attributes is a one of the largest retail and corporate gift/home accessory stores in the Twin Cities and is located in the North Oaks area. FA FUER • JACKSONRER & ASSOCIATES, INC North Oaks Financial Center Telephone (612) 482-9131 100 Village Center Drive, Suite 260 Fax (612) 482-9133 North Oaks,MN 55127 INTRODUCING HEATHER OLEKSA Heather Oleksa is an Associate Consultant with Jackson Fuehrer & Associates, Inc. Heather provides consulting support in the areas of job/work analysis; employee communications; employee and customer survey design and administration; customized compensation and benefit survey design; job pricing, pay structure design and various analyses that support compensation and benefit program design. Heather also provides • assistance during various organizational change initiatives such as focus groups, assessments and large scale organizational change events. Heather holds a Bachelors Degree in Human Resources Management from the University of Minnesota, Duluth. Her areas of study included Training, Organizational Development, Benefits and Staffing. While at UMD, she served as the VP of Communications for a student Sales & Marketing organization. Prior to joining Jackson Fuehrer & Associates, Inc. Heather held positions at Fraser (formerly Cross Pointe Paper) in Human Resources where she gained expertise in editing and publishing the Corporate HR newsletter, staffing, benefits, compensation and event planning. Heather is a member of TCPA (Twin Cities Personnel Association). • ABOUT . JACKSON FUEHRER & ASSOCIATES Jackson Fuehrer & Associates, Inc. is a consulting firm that specializes in Human Resources issues. A team of experienced professional consultants and support people contribute to Jackson Fuehrer & Associates' • reputation as a leader in the Human Resources Management field. Jackson Fuehrer & Associates helps organizations to: PAGE I • identify the Human Resources implications of their business goals, • build the Human Resources capabilities necessary to achieve business goals, • identify opportunities for Human Resources to add value to the bottom line. This brochure provides brief descriptions of Jackson Fuehrer & Associates' competitive advantages, business philosophy, our commitment to quality, as well as some of our services and products including: • Total Reward Philosophy and Strategy Assessment • Organizational Assessment • Organization and Work Design • Quality Initiatives • • Performance and Productivity Assessment • Recognition Programs • Variable Compensation • Work/Job Analysis and Documentation • Job Evaluation • • Annual Salary Planning • Human Resource Information Systems • Equal Employment Opportunity/Affirmative Action • Flexible Paid Time Off Arrangements • Employee Communications and Training • Fundamental Human Resource Management Tools • Innovations and Customized Products and Services such as Climate and Attitude Surveys, Job • Classification Systems and Various Proprietary Technology Our broad range of consulting services and products are always tailored to support our clients' business goals. To learn more about our company and ways in which our professionals can help your organization, please call (612)379-8997. • Vicki Fuehrer, President COMPETITIVE ADVANTAGES COMMITMENT TO Our commitment to Clients begins at the onset of a potential Client partner- C L I E N T S ship. We actualize this commitment through the careful selection of our Clients. We form consulting partnerships only when: PAGE 2 •We believe we are qualified to perform the work for a particular Client. •We think we can perform the work within the Client's budget. •We know we can meet required deadlines. •We are certain we can add value to our Client's endeavors. Our commitment is demonstrated by our impeccable follow-through --we do what we say we will do. We stay in close contact with our Clients and their needs. We internalize and actualize a sense of urgency and timeliness in all of our Client actions. All of our work is internally reviewed and enhanced by other professionals, both from a technical and an editorial perspective. All of these values and practices assure that our results are the best they can be for our Clients. iC ONSULTING Our methods of consulting are unique because: METHODOLOGIES •We help our Clients to align their Human Resource systems with their current and future business strategies. •We encourage our Clients to involve their staff in developing these systems. We have significant experience and success in mobilizing employee teams to design internal structures. •We transfer knowledge and expertise to our Clients during their consulting experience with us. Because we encourage Client involvement in develop- ing systems,they gain the know-how to continue the processes and maintain the systems: •We honor the past. The likelihood of something new working in an organi- zation is greatly influenced not only by the degree to which it has been carefully strategized, but also by the degree to which it represents a logical stage from where the Client has been. Considering the past while planning for the future assures that the bridge between the two will foster the • intended growth and change. PROGRESSIVE AND We continually live our motto, "The Traditional and Beyond." We have CREATIVE broad and extensive experience in designing traditional systems but also TECHNOLOGIES have a reputation for pioneering new concepts that contribute to new tech- nologies in the Human Resource Management field. Such innovations offer our Clients new and better ways of doing things. Examples include our PAGE 3 efforts in Competency Based Human Resource Management(CBHRM)© and our extensive work in developing Personal Time Off Plans. We believe that our ability to offer our Clients both traditional and non-tradi- tional approaches to their Human Resource needs is the most significant reason why we are able to consistently meet their diverse needs. VAST EXPERIENCE Over many years of experience,JFA's consulting staff has worked with a WITH DIVERSE variety of organizations—of diverse size, culture, products/services, for prof- O R G A N I Z A T I O N S it, not for profit, public and private status. Because of this diverse experience,we recognize that different organiza- tions have distinct business strategies,a past that needs to be honored, and future needs that can only effectively be met with customized approaches. LASTING PRESENCE Jackson Fuehrer&Associates, Inc. has been providing superior service to Clients for more than ten years. As a result, we have grown significantly in revenues, resources, and size. Our well-established Client base, commitment to capitalization, extensive internal resources, and creative consulting talent are testimony to Jackson Fuehrer&Associates'commitment to providing current and future Clients with on-going service for the long term. CONSULTING FEES Our services are of extraordinary value. Our primary competition in gaining new business is with the medium to large size consulting firms. We have strategically placed our consulting fees at approximately two-thirds to one- half of their fees. We believe our consulting expertise, protocols, creativity, resources, attention to quality and Client satisfaction, rivals that of the best consulting firms in the world. • SERVICES TOTAL REWARD PHILOSOPHY & STRATEGY ASSESSMENT Reward Philosophy refers to the broad values an organiza- tion holds about rewards and how they will use rewards to attract and motivate employees. It also refers to the role rewards will play in the organization to elicit performance results, and the connection of rewards to those results. PAGE 4 Through the use of a proprietary model, JFA can successfully facilitate a management team to identify its organiza- tion's values about rewards, including the definition and purpose of each reward and recognition vehicle to be used by the organization. The end result is an integrated reward strategy that sends clear messages to employees about what behaviors and outcomes are desired, and how they will be measured and rewarded. ORGANIZATIONAL ASSESSMENT Organizational effectiveness can be assessed in terms of the degree to which important Organizational Variables are aligned with the organization's philosophy and desired work place char- acteristics,as well as aligned with each other. These variables include business strategy, organization structure, work design, information sharing, rewards, culture, etc. A viable issue to explore is the degree to which change within one variable affects change within other variables. Jackson Fuehrer&Associates is adept at facilitating organizations to assess the degree of"alignment"that exists 111 within these organizational variables. We can also help determine the degree to which change is needed to better align these variables and to plan specific change initiatives, over a manageable period of time, in order to achieve desired alignment. Methodologies used to assess an organization include: •Climate and attitude surveys •Focus groups •One-on-one interviews •JFA's proprietary"Model for Aligning Organizational Variables". ORGANIZATION AND WORK DESIGN America is changing the way it gets work done and the organizational structure has turned upside down! With this"organizational rebirth"comes-a need to strategize the best struc- ture and work design that will allow products and services to be delivered in the most cost effective and efficient manner. • JFA's seasoned consulting staff has witnessed the evolution of organizational redesign through years of experi- ence. We are adept at counseling organizations on the most effective structure and design that will best align with business strategy, culture, work design, involvement and decision-making characteristics that are unique to each organization. As always, our consulting initiatives honor the past, as we facilitate your organization through carefully strategized change. QUALITY INITIATIVES Creating Quality Initiatives is one thing; connecting the outcomes of those Quality Initiatives to business strategies and goals is another matter. While many organizations are deeply involved in the Quality movement, some organizations lose sight of the fact that there needs to be a payoff to the organization from these Quality programs. PAGE 5 JFA can help you: •Decide what outcomes your organization wants and needs from its Quality efforts •Strategize the desired relationships between Quality outcomes, performance/productivity measurement criteria and reward/recognition initiatives •Integrate Quality initiatives with business goals and strategies. PERFORMANCE & PRODUCTIVITY ASSESSMENT Defining the criteria to be used to assess employee performance and pro- ductivity is integral to creating an effective performance based pay system and is a key to gaining competitive advantage in organizations today. JFA has extensive experience in assisting organizations to evaluate alternative approaches to measuring employee performance. We custom design performance measurement systems using cutting edge technologies that integrate your organization's values and key success factors, that incorporate appropriate legal requirements and that are solidly connected to the appropriate reward system. Our performance assessment expertise and tools include: •Facilitating performance feedback from all organizational levels (eg. 360 degree feedback) •Training employee teams to design performance assessment systems •Forms, training and resource materials tailored to your organization's needs •JFA's proprietary data base of performance dimensions (see"JFA innovations") • RECOGNITION PROGRAMS• Recognition is one of the most under-utilized reward approaches in America today! Cash rewards are not always the most effective motivator. With the changing mentality and expectations of today's worker, it makes good business sense to develop a total reward approach that will support your overall reward values and strategy. Recognition should play a key role in that strategy! Because of our extensive expertise in facilitating organizations to assess and actualize their total reward strategy, • we can help you in determining how recognition fits within your overall strategy. If desired, we can work with an internal employee team to develop recognition approaches that elicit and reward unique and value driven results that are not captured in any other reward vehicle. SERVICES 4 VARIABLE COMPENSATION The days of"entitlement"compensation are gone for many organiza- tions. Organizational effectiveness and survival must be tied to"real productivity and performance gains". This implies that we not only need to be able to measure performance/productivity outcomes, but we also need to utilize cost- PAGE 6 effective and creative methods of delivering rewards that are tied to incremental improvements in those outcomes. Compensation that varies with results--"Variable Compensation"-- is clearly the right response! JFA has exten- sive experience and success in facilitating organizations to develop and effectively use an array of variable com- pensation approaches. These include commission, incentive, bonus, lump sum, gain sharing, profit sharing, skill based and piece rate approaches. Through the careful assessment of desired performance/productivity outcomes, coupled with the proper selection of measures and the best variable compensation model,we can help your organization to create that critical link between pay and individual,team and organizational performance results. WORK /JOB ANALYSIS AND 1111 DOCUMENTATION It is no surprise that the job analysis/job documentation process used in corporate America today has little credibility. This is probably due to the fact that the resulting information is highly under-utilized in comparison to the time, energy and expense companies incur to deal with the process. JFA can assist your organization to determine a practical analysis and documentation format that captures the most pertinent information about work/jobs so it can be used in all current and future Human Resource Management ini- tiatives. JFA's expertise in this area spans the range of traditional,yet,state-of-the-art job description formats,to non-traditional formats that will document skill sets needed for skill based pay approaches. Depending upon the applications,JFA's proprietary "dictionary of SKAs"can be accessed (see"JFA Innovations"). JOB EVALUATION In response to organizational and work design changes,new technology is evolving rapidly around job evaluation. One of JFA's strongest competitive advantages is our ability to work with diversity and innovate new technologies. The job evaluation arena is no exception to this advantage. We can review various traditional approaches to job evaluation, such as point factor, or explore market ranking as an alternative approach. JFA also has pioneered new technology in the area of job evaluation, which we call Competency Based Job Evaluation©. This concept is based on directly measuring the skills, knowledge and abili- ties required by work/jobs. 110 We can facilitate your selection of a job evaluation approach that will best fit your needs based on important vari- ables such as industry, size, culture,work system and organization structure. We can customize the approach that best fulfills these criteria or access one of the many approaches residing in our proprietary data base. ANNUAL SALARY PLANNING Planning for the creative and cost-effective distribution of payroll dollars is an important element of your compensation program. We can assist you in determining your competitive pay strategy within your specific market(s). PAGE 7 We can also assist you to: •Select and price benchmark positions •Develop salary structures •Perform pay level analysis •Design and cost salary increase guidelines •Design all applicable policies. We also provide services in the customization of salary surveys along with data analysis and feedback. HUMAN RESOURCE INFORMATION SYSTEMS To make optimum decisions relating to any Human Resource endeavor,today's business person depends upon accurate and up-to-date information. • Our technical staff can help you conduct an HRIS needs assessment to determine your requirements for Human Resource automation. We can assist you in the selection,design and/or implementation of HRIS software that is compatible with your needs and defined budget. Our experts can customize add-on modules to an existing HRIS, or develop stand alone or integrated automated modules. Our expertise in HRIS spans EEO,compensation, benefits and labor contract costing, as well as many other HRIS applications. EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION Affirmative Action means taking positive steps to recruit, hire,train and promote individuals from groups that may have traditionally been discriminated against on the basis of race, sex, disability or other characteristics. Very few organizations are not subject to EEO/AA regulations. JFA's specialists can help you understand EEO/AA regulations, determine their implications for your business and can help you with applicable analyses and reports. We can assist you in streamlining your internal record keeping systems and/or customize automated reports and analyses that will deliver information required for both internal and external needs. We can also help you strategize changes needed within your Human Resource Management programs that will be responsive to identified EEO/AA issues. SERVICES FLEXIBLE PAID TIME OFF ARRANGEMENTS Many current paid time off programs build mistrust instead of the empowerment that we value in the work place. In addition, laws that respond to today's parental responsibilities, coupled with the change in how today's worker values time off, suggest that traditional paid time off approaches PAGE a may no longer provide the flexibility needed to respond to these realities. JFA is one of the few consulting firms that has extensive experience in designing Personal Time Off Plans(PTOP). Because of our diverse Client base,we have designed PTOPs that incorporate variables that may be unique to a Client's business. These have included holidays,vacation,sick,personal, inconvenient hours,shift work and many others. We also have experience in integrating the PTOP concept with other employee benefit elements. EMPLOYEE COMMUNICATIONS & TRAINING Some of the best technically designed Human Resource Management programs do not add the value that is expected because they are not effectively communicated. A significant number of today's employee relations problems are a result of ineffective communications. • Whatever the Human Resource Management initiative, regardless of JFA's involvement in its development,our talented consulting staff can help you transform the design characteristics of a program into information that the targeted employee audience can understand and use. FUNDAMENTAL HUMAN RESOURCE MANAGEMENT TOOLS In Corporate America's pursuit of excellence,we sometimes develop the frills before we have built the fundamentals. The fundamentals, however, are the foundation for future systems that can add the value that we know Human Resource initiatives must contribute to the bottom line. Because of JFA's extensive design experience and our distinctive data base of tools, we can assist your organi- zation to secure fundamental Human Resource Management programs and tools in a painless and affordable fashion. JFA's resources include, but are not limited to: • • • Employment related tools •Employee handbooks •Policy and procedure documents. • 1L/1L/bt rKl 14:15 FAA 904-MAINSTREET 2001 The Brimeyer Group, Inc. EXECUTIVE SEARCH CONSULTANTS 904 Mainstreet Suite 205 Hopkins,MN 55343 Via Fax.. . To 01-12-eJP !-- Pages (including cover) Date/Time S • lt* Please call (612)945-0246 if you have not received all pages. 5 12/12/97 FRI 14:18 FAX 904-MAINSTREET 2002 • Proposal for Consulting Services City of Mosinee, Wisconsin Conduct Team Building Session with the City Council and City Administrator Ask the Council and Administrator to complete personality and behavioral survey (the Performax Personality Profile will be used.) The consultant will complete individual results on each participant and provide a summary of the group's responses which will be shared at a later team building session. Conduct a team building session with the City Council and City Administrator designed to assess individual diffe renes among participants. Develop a system that promotes more effective decision making, enhances the understanding of individual differences among participants, and promotes an atmosphere that allows for individual differences to be taken under consideration. Assist the City Council, City Administrator, and Management Team in a Strategic Planning Session 1. Begin the discussion to develop a vision or mission for the City. • 2. Identify a clear set of goals for the City. 3. Establish priorities for the goals and direction of the City. 4. Develop support for these goals among Council and staff. 5. Develop communication and team work among Council and staff. 6. Develop a model for implementation of the goals established by the City Council. PHASE I Begin process to develop a vision for the City. Conduct exercise to answer questions leading to the draft of a Mission Statement. PHASE II Conduct a Strategic Planning Session with the City Council, City Administrator, and Management Team. This session will: * Identify Stakeholders * Assess the current strengths and weaknesses of the organization * Identify opportunities and threats of the organization * List and clarify goals * Identify strategic issues PHASE III iAfter establishing priorities of the strategic issues, develop a model plan for implementation and a framework for accomplishing the completion of these issues. 1L/1L/M1 rx1 14:18 FAX 904-MAINSTREET ( 1003 ]PRASE IV After the initial planning session conducted on Friday and Saturday, we would anticipate two to three follow-up sessions (scheduled about one month apart) to develop action plans for implementation of the strategic plan. This would be an on-going part of Phase III. The major components of Phase III would be developing the priorities and translating the goals into strategic issues. Based on the issues identified we would develop an action plan for implementation of the top three to five major issues. We will prepare a summary identifying the strategic issues and the action plan for implementation. We have enclosed a proposed schedule for the initial Friday/Saturday planning session. We anticipate the follow-up sessions would be three to four hours in duration and could be accomplished in conjunction with a regular Council meeting (provided it is not on a Monday night.) Council and staff might come together around 3:00 in the afternoon to work on this issue prior to the regular Council meeting that evening. The other option is several Saturday morning sessions which can be very effective provided enough individuals are able to participate. • S 12/12/97 FRI 14:19 FAX 904-MAINSTREET 2]004 • City of Mosinee Proposed Schedule Pre-Session Council and Administrator complete Personality Behavior Profiles Fri 4:00 Expectations 4:30 Team building 6:00 Dinner Break 7:00 Team building 9:00 Adjourn Saturday • 7:30 Strategic Punning -Develop draft Mission Statement 9:00 Strategic Planning -Identify Stakeholders -SWOT Analysis 10:30 Break 10:45 Continue Strategic Planning -Identify goals -EstabIish priorities for goals 12:30 Lunch Break 1:00 Continue Strategic Planning -Identify strategic issues -Develop model implementation plan 2:30 Break 2:45 Strategic Planning Action Planning 4:00 Adjourn • 12/1Z/97 FRI 14:19 FAX 904-MAINSTREET fj005 • Fees and Expenses Fee for Team Building Session and initial Strategic Planning Session Friday and Saturday $2,000.00 plus expenses (estimate$300) Fee for additional Sessions to develop implementation plans $600.00 per Session plus expenses (estimate$200) James L. Brimeyer, President Date The Brimeyer Group S 410 lzilziar rxt 14:18 r'AX 9 0 4-MA INSTREET 2006 • TBG assisted in three significant planningProcesses in recent years: City of Hopkins - Strategic Plan for Economic Development. I was originally involved in this project in 1992 with a 12-member strategic planning task force. The process took approximately six months and was updated two years ago. As a result of that effort, the City identified, and is in the process of implementing specific action plans to accomplish issues -- business retention and recruitment, neighborhood development, development of County Road #3/Excelsior Blvd., Mainstreet development, and improvement of the City's image. The process has produced solid results. Recently completed is a six-screen movie theater and restaurant complex on Mainstreet. Across the street a $4.2 million performing arts theater is under construction and is expected to open in the fall of. 1997. And, currently, in the final design stages with construction expected to begin this fall, the west half of Excelsior Blvd. will be completely rebuilt as a major corridor through the City with creative urban design concepts included. CA o. Elk River - _ e 'c Plan f•r Economic D•velo.mei . This recent plan resulted in the development of a Mission Statement (attached). Also included is the chart outlining those institutions that participated in the process and the major goals and issues that were identified by the Strategic Planning Task Force. Results from this process include major rezonings of properties to expand the City's industrial base and proposals to re-invest and develop Elk River's central business district utilizing the Mississippi corridor as a main attraction. There is a major effort by the Elk River Chamber of Commerce to deal with • business retention and growth. St. Louis Park - Community-Wide Visionin Process. I chaired a Steering Committee of 37 members to develop "Vision St.Louis Park". The effort was to initiate a Strategic Planning process designed to challenge the public and private sectors to cooperatively envision the comrrnmity's preferred future. Through the efforts of the Steering Committee, eight major areas were identified to become the focus of community efforts for the next 5-15 years. Those areas were then examined by eight separate Task Forces consisting of 20-30 members each who were asked to identify expected results of the process and bow performance would be measured. The results were included in a document which was sent to 14,000 households in St. Louis Park The Management Committee recently established an Outcomes Committee which is in the process of developing performance measurements to determine whether or not the City is meeting the vision. • • • • • • • • Introducing... ps'cholouist, Druce Christopher Bruce Christopher is a Licensed Psychologist. He holds degrees in .Professional.Psychology and Interpersonal Communication from the University of St. Thomas and•the University of Minnesota: In. addition to being a psychologist in private practice, Bruce is the president of Energy Resource Group, a training and consulting firm which offers innovative and progressive seminars designed to "re-energize" businesses, organizations, and individuals. He is rapidly becoming one of the most sought after speakers and trainers in the Fortune 500 and in many other prestigious organizations. His lists of clients include: 3M, IDS, U.S. West# General Motors, General Electric, The United Way, Ceridian Corporation, The Internal Revenue Service, and many others. Thousands of people have attended his seminars on how to increase personal & professional energy. He has earned a reputation for his enthusiasm, humor, and innovative content. By participating in this presentation, you will be able to apply practical and progressive principles which will influence and impact your personal and professional life. CITY OF MOUNDS VIEW • ECONOMIC DEVELOPMENT AUTHORITY MONDAY,DECEMBER 15, 1997 Meeting No. 48 AGENDA ROLL CALL: President McCarty, Vice President Koopmeiners, Commissioner Gunn, Commissioner Quick, Commissioner Stigney A. AGENDA ADDITIONS: B. APPROVAL OF MINUTES 1. November 24, 1997 EDA Meeting Minutes C. SPECIAL ORDER OF BUSINESS: None D. CONSENT AGENDA No items on consent agenda. E. COUNCIL BUSINESS 1. Consideration of Resolution No. 97-EDA78 Approving and Authorizing the • Acquisition of 8005 Groveland Road for Redevelopment Purposes and The Execution of a Purchase Agreement for that Purchase. F. REPORTS G. ADJOURNMENT •