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Home My WebLink AboutAgenda Packets - 1996/03/25 CITY OF MOUNDS VIEW CITY COUNCIL MARCH 25, 1996 7:00 P.M. AGENDA The City Council is provided background information for agenda items in advance by staff and appointed commissions, committees and boards. Decisions are based on this information, as well as City policy and practices, input from constituents and a Councilmember's personal judgement. If you have comments, questions or information regarding an item on the agenda, please step forward to be recognized by the Mayor during the "Residents Requests and Comments From the Floor" item on the agenda. Please state your name and address for the record. All comments are appreciated. A copy of all printed materials relating to the agenda item`is available for public inspection at the Recording Secretary's Table. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL - Linke Hankner _ Blanchard Trude Quick 4. Agenda Additions Item 1: Item 2: Item 3: AGENDA PAGE TWO MARCH 25, 1996 5. APPROVAL OF MINUTES: a. February 26, 1996 City Council Regular Meeting Minutes (failed at last meeting due to lack of a 3 affirmative vote) COUNCIL ACTION: A T D • Comments: b. March 11, 1996 City Council Regular Meeting Minutes: COUNCIL ACTION: A T D Comments: 6. ACCEPTANCE OF ADVISORY COMMISSION MINUTES: There were no advisory commission minutes presented for acceptance at this meeting. 7. SPECIAL ORDER OF BUSINESS: a. Presentation of Certificate of Achievement for Excellence in Financial Reporting to the Mounds View City Finance Department, Staff Report No. 96-1634C b. Presentation of Commendation and Appreciation to Jack Chambers, Patrol Officer/Investigator for 22 Years of Dedicated Service on the Mounds View Police Department, January, 1974 through April, 1996 Staff Report No. 96-1635C c. Presentation of Commendation and Appreciation to Paul Harrington for Five Years of Dedicated Service to the City of Mounds View, Staff Report No. 96-1635C 8. CONSENT AGENDA: A. Adopt Resolution No. 4920 Approving a Step Adjustment for Housing Inspector, Staff Report No. 96-1636C B. Adopt Resolution No. 4921 Approving a Step Adjustment for Engineering Aide, Staff Report No. 96-1637C AGENDA PAGE THREE MARCH 25, 1996 C. Adopt Resolution No. 4922 Approving a Step Adjustment for Custodian, Staff ReportNo. 96-1638C D. Adopt Resolution No. 4916 Approving Just and Correct Claims Against City Funds E. Licenses for Approval SEWER/WATER - Expires 6/30/96 Robarge Excavating - New HVAC - Expires 6/30/96 Cichy's Water and Sewer Co. - New Jim Sweeney Service - Renewal SIGN - Expires 6/30/96 DeMars Signs, Inc. - Renewal J. T. Specialties, Inc. Dba Identi-Graphics - New COUNCIL ACTION: A T D Comments: 9. RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR Citizens ' comments are encouraged to allow individual citizens to address the Council, as a whole, on a matter of interest or concern to the citizens. The preservation of the Citizens ' Comments item on the agenda is important in order to encourage and maintain this information flow. To preserve and protect this valuable communications link, a speaker is limited to three (3) minutes. CITIZENS: BEFORE SPEAKING PLEASE GIVE YOUR FULL NAME AND ADDRESS FOR THE MINUTES 10. PUBLIC HEARINGS: 7:05 p.m. To consider reconstruction of Bronson Drive Staff Report No. 96-1639C (Staff Presenter: Mike Ulrich, Director of Public Works) AGENDA PAGE FOUR MARCH 25, 1996 A. Consideration of Resolution No. 4913 Regarding Bronson Drive Reconstruction COUNCIL ACTION: A T D Comments: 11. COUNCIL BUSINESS: A. Consideration of Resolution No. 4918 Setting Water Rates Effective January 1, 1996, Staff Report No. 96-1640C (Staff Presenter: Mary Tatarek, Interim Finance Coordinator) COUNCIL ACTION: A T D Comments: B. Consideration of Resolution No. 4919 Setting Sewer Rates Effective January 1, 1996, Staff Report No. 96-1641 C (Staff Presenter: Mary Tatarek, Interim Finance Coordinator) COUNCIL ACTION: A T D Comments: C. Consideration of Resolution No. 4910 Revoking Municipal State Aid Street, Staff Report No. 96-1642C (Staff Presenter: Mike Ulrich, Public Works Director) COUNCIL ACTION: A T D Comments: AGENDA PAGE FIVE MARCH 25, 1996 D. Consideration of Resolution No. 4911 Establishing Municipal State Aid Street (Staff Presenter: Michael Ulrich, Public Works Director) COUNCIL ACTION: A T D Comments: E. Consideration of Resolution No. 4912 Establishing Municipal State Aid Street (Staff Presenter: Michael Ulrich, Public Works Director) COUNCIL ACTION: A T D Comments: F. Consideration of Surface Water Pond Abandonment, Long Lake Road and TH 10 (Staff Presenter: Michael Ulrich, Public Works Director) COUNCIL ACTION: A T D Comments: G. Consideration of Policy Regarding Council Direction to Mounds View City Staff, Staff Report No. 96-1644C (Councilmember Trude) COUNCIL ACTION: A T D • Comments: H. Consideration of Resolution No. 4909 Regarding Organizational and Management Structure of The Bridges Golf Course, Staff Report No. 96-1645C (Staff Presenter: Cathy Bennett, Interim City Administrator) COUNCIL ACTION: A T D Comments: AGENDA PAGE SIX MARCH 25, 1996 I. Consideration of Resolution No. 4917 Establishing Compensation for Interim City Administrator (Mayor Linke) COUNCIL ACTION: A T D Comments: 12. REPORTS: 1. Report of Councilmembers: Quick: Blanchard: Hankner: Trude: 2. Report of Mayor Linke: 3. Report of Administrator: 4. Report of Staff: 5. Report of Attorney: NEXT COUNCIL MEETING: APRIL 8, 1996 NEXT COUNCIL WORK SESSION: APRIL 1, 1996 13. ADJOURNMENT: CBTY OF Agenda Section: 7_a_ REQUEST FOR COUNCIL CONSIDERATION Report Number: _96-1634C STAFF REPORTReport Date: 3-21—q6 Council Action: PEW Special Order of Business ress1111r8 •Partnetsi'e 1:1 Public Hearings CITY COUNCIL MEETING DATE March 25, 1996 ❑ Consent Agenda ❑ Council Business Item Description: Presentation of Certificate of Achievement for Excellence in Financial Reporting to the Mounds View Finapcp Department Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) ,SUMMARY: The Certificate of Achievement for Excellence in Financial Reporting has been awarded to the City of Mounds View by the Government Finance Officers Association of the United States and Canada for its comprehensive annual financial report. The Certificate of Achievement is the highest form of recognition in the area of governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management. The Mounds View Finance Department including Mary Tatarek, Interim Finance Coordinator; Kitty Hickok, Payroll Clerk and Dorothy Peterson, Utilities Billing Clerk, will be in attendance at the Council meeting to accept this prestigious award. r r i1 _ ice Cath/ ;ennett, Interim City Administrator RECOMMENDATION• my OF Agenda Section: 7 b_ 114IreREQUEST FOR COUNCIL CONSIDERATION Report Number: 96-1635C STAFF REPORT Report Date: 3_21-96 Council Action: OEW xql Special Order of Business •Partnetsh`QMarch 25, 1996 ❑ Public Hearings CITY COUNCIL MEETING DATE El Consent Agenda ❑ Council Business Item Description: Presentations of Commendation and Appreciation to Jack Chambers and Paul Harrington Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; Jack Chambers, Patrol Officer/Investigator has been with the City of Mounds View for 22 Years. Jack has contributed to the safety of Mounds View residents for many years. In addition to the information provided on his plaque, He also was assigned to the Ramsey County Drug Task Force, Special Investigation Unit, Narcotics Division where he was involved in seizing 100 pounds of marijuana worth in excess of $329,000. In addition, Jack was a member of the Minnesota Juvenile Officer's Association, Minnesota Sex Crime Investigator's Association and the Minnesota State Division of International Association for Identification. His pride in providing a safe environment for Mounds View residents will be missed as Jack takes a new position with LELS (Law Enforcement Labor Services) as a business agent representing Police Labor Units. Paul Harrington has been with the City for excess of 5 years and has continuously shown leadership qualities in his Planning and Management Career. His direction has resulted in numerous housing developments, business sector growth, and the implementation of tough standards to improve the quality of life in Mounds View. Paul will now take his wealth of experience in the public sector and apply those skills in a new private sector position with Sprint Communications. We wish him the best of luck in his new ventures. Cath :ennett, Interim City Administrator RECOMMENDATION; CM OF Agenda Section: 8•A• 1111r6REQUEST FOR COUNCIL CONSIDERATION Report Number: 96-1636C STAFF REPORTReport Date: 3-21-96 Council Action: ❑ Special Order of Business og�Prt•Partnetsti`Q ❑ Public Hearings CITY COUNCIL MEETING DATE MARCH 25, 1996 Ngit Consent Agenda ❑ Council Business Item Description: Adopt Resolution No. 4920 Approving a Step Adjustment for Jennifer Bergman, Housing Inspector Administrator's Review/Recommendation: - No comments to supplement this report 11571k9"---- - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) ,SUMMARY; Jennifer Bergman, Housing Inspector, has been with the City since April of 1994. In accordance with the City's 5 Step Compensation Policy, this position is due for a wage adjustment. Ms. Bergman is currently at Step 2, $2,426.26/mo. Her performance has been satisfactory and staff is recommending a wage adjustment to Step 3, $2,568.98/mo. This adjustment is consistent with the 5 Step Compensation Plan for this position. /) Lynn: e Morgan, Admini five Aide RECOMMENDATION; Motion to waive the reading and adopt Resolution No. 4920 Approving a Wage Adjustment for Jennifer Bergman, Housing Inspector RESOLUTION NO. 4920 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A STEP ADJUSTMENT FOR JENNIFER BERGMAN, HOUSING INSPECTOR WHEREAS, Jennifer Bergman began working for the City of Mounds View on April 4, 1994; and WHEREAS, Ms. Bergman's performance has met the responsibilities of Housing Inspector as outlined in the job description; and WHEREAS, her work performance has been satisfactorily reflected in her performance review; and WHEREAS, a wage adjustment that is consistent with the City's Compensation Policy is recommended. NOW, THEREFORE, BE IT RESOLVED, that the Mounds View City Council hereby approves a step adjustment for Jennifer Bergman from $2,426.26/mo. to $2,568.98/mo. effective April 1, 1996. Presented this 25th day of March, 1996. ATTEST: Mayor (SEAL) Interim City Administrator CM OF REQUEST FOR COUNCIL CONSIDERATION Report umber 6.13 'VSReport Number: 96-16370 STAFF REPORT Report Date: 3-21_96 Council Action: ❑ Special Order of Business rers•Partnecsh�Q CITY COUNCIL MEETING DATE MARCH 25, 1996 ❑ Public Hearings Consent Agenda Council Business Item Description: Adopt Resolution No. 4921 Approving a Step Adjustment for Jim Hess, Engineering Aide Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; Jim Hess, Engineering Aide, has been with the City since February of 1992. In accordance with the City's 5 Step Compensation Policy, this position is due for a wage adjustment. Mr. Hess is currently at Step 2, $2,826.20/mo. His performance has been satisfactory and staff is recommending a wage adjustment to Step 3, $2,992.45/mo. This adjustment is consistent with the 5 Step Compensation Plan for this position. Ly 'ette Morgan, AdnAistrative Aide RECOMMENDATION; Motion to waive the reading and adopt Resolution No. 4921 Approving a Wage Adjustment for Jim Hess, Engineering Aide. RESOLUTION NO. 4921 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A STEP ADJUSTMENT FOR JIM HESS, ENGINEERINGAIDE WHEREAS, Jim Hess began working for the City of Mounds View on February 25, 1992; and WHEREAS, Mr. Hess's work performance has met the responsibilities of Engineering Aide as outlined in the job description; and WHEREAS, his work performance has been satisfactorily reflected in his performance review; and WHEREAS, a wage adjustment that is consistent with the City's Compensation Policy is recommended. NOW, THEREFORE, BE IT RESOLVED, that the Mounds View City Council hereby approves a step adjustment for Jim Hess from $2,826.20/mo. to $2,992.45/mo. effective April 1, 1996. Presented this 25th day of March, 1996. ATTEST: Mayor (SEAL) Interim City Administrator CM OF Agenda Section: 8 REQUEST FOR COUNCIL CONSIDERATION Report Number: 96—I638C Report Date: 3-21-96 � STAFF REPORT Council Action: •AnB ❑ Special Order of Business 11117)8 •PartnevsVS ❑ Public Hearings CITY COUNCIL MEETING DATE MARCH 25, 1996 g 421 Consent Agenda ❑ Council Business Item Description: Adopt Resolution No. 4922 Approving a Step Adjustment for Richard Kujawa, Custodian Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; Richard Kujawa, Custodian, has been with the City since October of 1995. In accordance with the City's 5 Step Compensation Policy, this position is due for a wage adjustment. Mr. Kujawa is currently at Step 1, 8.76/hr. His performance has been satisfactory and staff is recommending a wage adjustment to Step 2, 9.31/hr. This adjustment is consistent with the 5 Step Compensation Plan for this position. A L ette Morgan, Ad I .strative Aide RECOMMENDATION• Motion to waive the reading and adopt Resolution No. 4922 Approving a Wage Adjustment for Richard Kujawa, Custodian. RESOLUTION NO. 4922 CITY OF MOUNDS VIEW COUNTY OF RAMSEY . STATE OF MINNESOTA RESOLUTION APPROVING A STEP ADJUSTMENT FOR RICHARD KUJAWA, CUSTODIAN WHEREAS, Richard Kujawa began working for the City of Mounds View on October 2, 1995; and WHEREAS, Mr. Kujawa's work performance has met the responsibilities of Custodian as outlined in the job description; and WHEREAS, his work performance has been satisfactorily reflected in his performance review; and WHEREAS, a wage adjustment that is consistent with the City's Compensation Policy is recommended. NOW, THEREFORE, BE IT RESOLVED, that the Mounds View City Council hereby approves a step adjustment for Richard Kujawa from $8.76/hr. to $9.31/hr. effective April 2, 1996. Presented this 25th day of March, 1996. ATTEST: Mayor (SEAL) Interim City Administrator CITY OF Agenda Section: & REQUEST FOR COUNCIL CONSIDERATION STAFF REPORT Report Number: 96-1666C �UNDS Report Date: Council Action: 4-4-9 6 2 Te �L�,I1Gl/l LC��//�� ❑ Special Order of Business -re',PartnereS CITY COUNCIL MEETING DATE April 8, 1996 El Public Hearings i7 Consent Agenda ❑ Council Business Item Description: Consideration of Approval of Premise Permits for Lake Region Hockey Administrator's Review/Recommendation: - No comments to supplement this report 64)- - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY: Lake Region Hockey is requesting that the City Council approve thier renewal permit premise application to conduct charitable gambling (pull tabs) at Donatelle's, 2400 Highway 10. Lake Region Hockey has their office in the City of Mounds View at 8271 Sunnyside Road. The Gambling Board requires that the governing body of the City or County in which they would be conducting business would have to approve or deny their request by resolution. Attached to this staff report is Resolution No. 4733 for your consideration. I 7 -/) a4 %1 tLt� 4) -e-Aae Michele % Numalnv111e/Chambers 1 RECOMMENDATION• t • •. RESOLUTION NO. 4733 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING RENEWAL OF PREMISE PERMIT APPLICATION TO CONDUCT CHARITABLE GAMBLING(PULL TAB SALES) AT DONATELLE'S RESTAURANT, 2400 HIGHWAY 10, MOUNDS VIEW, MINNESOTA WHEREAS, Lake Region Hockey Association has requested that the City Council approve the renewal of their premise permit allowing them to conduct charitable gambling at Donatelle's Restaurant, 2400 Highway 10; and WHEREAS, the Gambling Control Board requires that the local unit of government (city and county) pass a resolution specifically approving or denying the premise permit application; and WHEREAS, a copy of the local unit of government's resolution approving the application must be attached to the application at the time of submittal; and WHEREAS, if this application is denied by the local unit of government, the application shall not be submitted to the Gambling Control Board; and WHEREAS, Lake Region Hockey has submitted the necessary paperwork to the City for consideration of a premise permit; and WHEREAS, Lake Region Hockey is in compliance with all requirements of the Mounds View Municipal Code with regards to charitable gambling regulations; and • WHEREAS, it is the desire of the City of Mounds View to assist in the economic prosperity of the local business owners. NOW, THEREFORE, BE IT RESOLVED that the City Council in and for the City of Mounds View does hereby authorize the Lake Region Hockey Association to conduct charitable gambling at Donatelle's Restaurant in the City of Mounds View. Adopted this 8th day of April, 1996. ATTEST: MAYOR (SEAL) INTERIM CITY ADMINISTRATOR 527/ ~ 'U . LAKE REGION HOCKEY ASSOCIATION P.O. BOX 120054 NEW BRIGHTON, MN 55112 March 18, 1996 City of Mounds View 2401 Highway 10 Mounds View, MN 55112 Re: Lake Region Hockey Association Donatelle's -Mounds View Dear Sir/Madam: Enclosed for your consideration please fmd the following: Premises Permit Renewal Application Lease Agreement for Pull-tab Activity at a Permitted Premises Sketch of Premises I would appreciate the City Council's earliest consideration. If you have any questions, do not hesitate to contact me. Sincerely, .e Gayle Goben Gambling Manager 638-9756 Home 636-8549 Work I/(O ;/MI5( A) t.) I 5-Sir- CgTY OF Agenda Section: 10_ 7.05 MOS REQUEST FOR COUNCIL CONSIDERATION Report Number: 96-1 619C STAFF REPORT Report Date: 3—71—96 �; Council Action: nil ❑ �� Special Order of Business 'A�ed' 4•Partners'4' CITY COUNCIL MEETING DATE March 25, 1996 Public Hearings ❑ Consent Agenda ❑ Council Business Item Description: Public Hearing Considering the Reconstruction of Bronson Drive & Related Impr. Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) UMMARY; A public hearing is scheduled for 7:05 on March 25, 1996 to consider the reconstruction of Bronson Drive from Edgewood Drive to Raymond Avenue. City engineers Steve Campbell and project engineer Bary Peters will be present to provide assistance with the public hearing. This proposed reconstruction project was initiated with an informational meeting with the affected residents. The project was presented to the residents without any preconceived construction plans or estimates. Residents were given the Municipal State Aid (MSA) Standards for construction and ask to comment on their preference. The construction of a sidewalk was also included, as were minor utility replacements. Residents preferred the street be constructed at a 32 foot width, with parking on one side. At the second informational meeting, discussion regarding placement of the sidewalk, parking, surface water pond, storm sewer, and estimated assessment costs occurred. It was decided that due to the fact that the water main was originally constructed on the south side of Bronson, placement of the sidewalk on that side would be less intrusive than the north side. Parking would also be established on the south side. Location of mailboxes would be on the north side, with groups of four on a single post. This design would allow for safe pedestrian access from parked vehicles to the sidewalk. Placement of the mailboxes on the north side of the street would allow for easier access of both the mail carriers and residents, since snow removal of the sidewalk would not hinder plow operators concerned about depositing snow on the walk. This walk will be maintained by the City. The benefitted property owners were also presented a preliminary mock assessment roll. This document illustrated the approximate amount and portions of the project each property owner would be assessed. Although this document has changed slightly since it's conception, it is not of a significant amount. In an earlier Surface Water study, the excavation of a water quality/holding pond was identified for the property adjacent to the Bel Rae Ballroom. Staff has contacted the owner of the property, inquiring the possibility of the City purchasing the parcels. Community Development Coordinator Cathy Bennett has contracted a consultant to appraise the property. This appraisal was received a At this time the construction of the pond is within the project. Consideration of the size of the pond will be researched considering the construction of Old Hwy 8 and the mitigation of wetland for the path construction. This project is proposed to be assessed in accordance with the new revisions to Chapter 202 of the Municipal Code. A brief review of the estimated project cost accompanied by the assessment percentages are provided below: Estimated Project Costs are as follows: Street $ 307,988 Storm Sewer 224,144 • Ponding 239,223 Sanitary Sewer Main 40,563 Sanitary Service Replacement 5,505 Total Estimated Construction $ 823,345 Pond Property Acquisition 330,000 TOTAL PROJECT $1,153,345 • Pond costs may be higher if constructed larger for future mitigation bank Unit Costs are as follows: Street Assessment $30.53 per frontage foot Storm Ponding Assessment $1,419.21 per acre (does not include land acquisition) (land acquisition would add $1,958 per acre, $330,000 / 84.28 acres/2) Storm Sewer Main Assessment $996.91 per acre Sanitary Main Assessment $1,505.63 per unit serviced Sanitary Service Assessment $762.36 per service MSA will pay for land acquisition of the larger parcel, however this expenditure will exceed the City's account balance. Pending projects scheduled for the near future, Old Hwy 8, and reconstruction of Spring Lake Road, will require State Aid Funds. The Surface Water Management Fund balance is approximately $230,000.00. TIF funds are a possible use for the purchase of the two parcels fronting Edgewood Drive. The calculated cost of these combined parcels is $38,250.00. Staff will research the possible funding sources and present them to Council at the April work session. Assessment cost percentages Street reconstruction 50% of 30 feet Sidewalks 0% Water and Sewer Mains 50% Water and Sewer Service Laterals 100%to benefitted properties Surface Water Improvements 50% to benefitted district property owners Upon closure of the Public Hearing, should Council wish to act on the reconstruction project, staff has prepared Resolution No. 4913 Regarding Bronson Drive Reconstruction for Council's consideration. Should Council have any questions or concerns regarding this report, please feel free to call me. Michael Ulrich, Director of Public Works RESOLUTION NO. 4913 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION REGARDING BRONSON DRIVE RECONSTRUCTION WHEREAS, the City Council of the City of Mounds View is considering to reconstruct Bronson Drive from Edgewood Drive to Raymond Avenue; and WHEREAS, Bronson Drive between Edgewood Drive and Quincy Street is a Municipal State Aid Road (MSA) and must be constructed to MSA standards; and WHEREAS, two public informational meetings were conducted with the affected property owners to consider public input, discuss design standard requirements, and preliminary estimated assessments; and WHEREAS, this project will include complete street reconstruction (width of 32 feet, parking on one side) including B618 curb and gutter, sidewalk construction (7 feet wide) , minor water main replacement, two blocks of sanitary sewer main and service lateral replacement, construction of storm sewer, minor holding pond restoration, and the construction of a surface water quality / holding pond; and WHEREAS, this project is proposed to be assessed to the benefitted properties in accordance with Chapter 202 of the Municipal Code and the City Charter; and WHEREAS. the City's engineers have conducted a investigation of the proposed project and determined that the abovementioned segment of Bronson Drive is feasible for reconstruction; and WHEREAS, public hearing notices were mailed to affected properties and publication of the proposed project was advertised in the official City newspaper according to Chapter 202 of the Municipal Code; and WHEREAS, a public hearing was held on March 25, 1996 to consider public input regarding the proposed project . NOW, THEREFORE, BE IT RESOLVED the City Council in and for the City of Mounds View does hereby order the reconstruction of Bronson Drive from Edgewood Drive to Raymond Avenue . BE IT FURTHER RESOLVED, that the City Council authorizes the City's consulting engineers, SEH, to proceed with the prqject and develop plans and specifications for approval . Adopted this 25th day of March, 1996 . ATTEST: MAYOR (SEAL) CITY ADMINISTRATOR an up I1 } wD [IEw Public Works 2466 Bronson Drive • Mounds View, Minnesota 55112 • Telephone: (612)784-3114 • Fax: (612) 784-0548 February 20, 1996 • Dear Property Owner: • You are invited to attend a PUBLIC HEARING at Mounds View City Hall, to consider the reconstruction of Bronson Drive (Edgewood Drive to Raymond Avenue), and a related surface water drainage project. MOUNDS VIEW CITY HALL 2401 HIGHWAY 10 COUNCIL CHAMBERS MARCH 25, 1996, 7:05PM This PUBLIC HEARING will consist of discussion pertaining to proposed assessments (see below for figures) for reconstruction, storm water improvement and a surface water ponding project. The Estimated Project Costs are as follows: Street $307,988 Storm Sewer 224,144 Ponding 239,223 Sanitary Sewer Lateral 40,563 • Sanitary Service Replacements 5,404 Water Main Replacement 6,023 Total Estimated Construction $823,345 Pond Property Acquisition 150,000 TOTAL PROJECT $973,345 • Unit Costs are as follows: Street Assessment $30.53 per front footage Storm Ponding Assessment $1,419.21 per acre Storm Sewer Lateral Assessment $996.9 I per acre ,y c r5 sSe cl Sanitary Main Assessment $17.28 per front footage elt tft cP Sanitary Service Assessment $771.96 per service Anyone desiring to be heard with reference to this matter, may be heard at this meeting. Sincerely, Michael Ulrich . Director of Public Works guzza ure �� RESOLUTION NO. 4900 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION SETTING A PUBLIC HEARING FOR BRONSON DRIVE PUBLIC RECONSTRUCTION AND PUBLIC IMPROVEMENTS • WHEREAS, the City of Mounds View is considering to reconstruct Bronson Drive, from Edgewood Drive to Raymond Ave; and WHEREAS, this project will include total street reconstruction in accordance with Minnesota State Aid Standards, storm sewer construction, minor water main replacement, partial sanitary sewer main and service replacement, storm water quality / detention pond construction; and WHEREAS, this project is proposed to be assessed in accordance with Chapter 202 of the Municipal Code; and WHEREAS, the City Council is requesting a feasibility study to include cost estimates in unit prices and total project cost . NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds View sets a public hearing on March 25, 1996 at 7 : 05 pm, to be held at Mounds View City Hall, 2401 Hwy 10, Mounds View MN. 55112, to consider the reconstruction of Bronson Drive between Edgewood Drive and Raymond Ave, and storm water ponding project . Adopted this 12th day of February, 1996 . ATTEST ./MAYOR • • (SEAL) ( ---- 2- 117gADmiN7STRAToR ASSESMENT BASIS MOUNDS VIEW,MN A-MOUND9603 STREET PROJECT ASSESSMENT BASIS EST. STREET PROJECT COST $307,987.79 DEDUCE TO 30' WIDTH (LESS 2') ($9,256.89) LESS SIDEWALK COSTS (48,683.25) WATER MAIN PROJECT COSTS 6,022.50 BALANCE STREET PROJECT $256,070.16 Y PARTICIPATION(1/2 PROJECT COST) (128,035.08) BALANCE TO ASSESS $128,035.08 ASSESSABLE FRONTAGE 4194 FF ASSESSMENT RATE $30.53 PER FF STORM PONDING ESTIMATED PONDING COSTS $389,222.50 LESS LAND ACQUISTION-PONDING WEST OF QUIN( ($150,000.00) SUBTOTAL $239,222.50 Cr'i'Y PARTICIPATION(1/2 PROJECT COST) (119,611.25) BALANCE TO BE ASSESSED 119,611.25 ASSESSABLE AREA 84.28 ACRES ASSESSMENT RATE $1,419.21 PER ACRE STORM SEWER CONSTRUCTION ESTIMATED STORM SEWER COSTS $224,144.39 Ci'1'Y PARTICIPATION(1/2 PROJECT COST) (112,072.19) BALANCE TO BE ASSESSED $112,072.19 ASSESSABLE AREA 112.42 ACRES ASSESSMENT RATE $996.91 PER ACRE MOUND9603 PAGE NO.1 ASSESMENT BASIS MOUNDS VIEW,MN A-MOUND9603 SANITARY SEWER LATERAL ESTIMATED SANITARY SEWER PROJECT COST $40,562.50 LESS FORCEMAIN PROJECT COSTS ($13,461.25) SANITARY LATERAL PROJECT COST $27,101.25 TYPICAL CITY PARTICIPATION(1/2 PROJECT COST) (13,550.63) BALANCE TO BE ASSESSED $13,550.63 ASSESSABLE UNITS 9 EACH ASSESSMENT RATE $1,505.63 PER EACH SANITARY SERWER SERVICE ESTIMATED PROJECT COST $6,861.25 ASSESSABLE UNITS 9 EACH ASSESSABLE RATE $762.36 PER EACH MOUND9603 PAGE NO2 MOUNDS VIEW,MINNESOTA BRONSON DR. 32 FOOT WIDTH TOTAL EDGEWOOD-QUINCY QUINCY-RAYMOND EST. EST. EST. ITEM UNITS UNIT PRICE QUANT TOTAL QUANT TOTAL QUANT TOTAL iviOBILIZATIOiv L.S. 16,660.00 1 16,000.00 0.71 11,360.00 0.29 4,640.0u FIELD OFFICE L.S. 4,000.00 1 4,000.00 0.71 2,840.00 0.29 1,160.00 REMOVE BIT PAVEMENT S Y 1.00 10607 10,607.00 8510 8,510.00 2097 2,097.00 REMOVE CONC.PAVEMENT SY 1.50 137 205.50 98 147.00 39 58.50 SAW BIT PAVEMENT L.F. 2.00 587 1,174.00 548 1,096.00 39 78.00 SAW CONC.PAVEMENT L.F. 2.50 175 437.50 125 312.50 50 125.00 WETLAND 1-8 CONS IRUCT ION L.S. 167,600.00 1 167,600.00 1 167,600.00 0.00_ COMMON EXCAVATION C.Y. 4.50 4306 19,377.00 3455 15,547.50 851 3,829.50 TOPSOIL BORROW C.Y. 7.00 290 2,030.00 252 1,764.00 38 266.00 WATER FOR DUST CONTROL MGAL 20.00 15 300.00 10 200.00 5100.00 AGGREGATE BASE CLASS 5 TON 8.00 4391 35,128.00 3523 28,184.00 868 6,944.00 2341 WEARING COURSE TON 23.00 1284 29,532.00 1030 23,690.00 254 5,842.00 2331 BASE COURSE TON 22.00 962 21,164.00 772 16,984.00 190 4,180.00 BIT.PATCH MATERIAL TON 50.00 37 1,850.00 34 1,700.00 3 150.00 BIT.MATERIAL FOR TACK GAL 2.00 530.31 1,060.62 425.48 850.96 104.83 209.66 REMOVE 4"FORCEMAIN L.F. 5.00 350 1,750.00 0.00 350 1,750.00 REMOVE 8"SANITARY SEWER L.F. 5.00 650 3,250.00 0.00 650 3,250.00 4"PVC FORCEMAIN L.F. 18.00 350 6,300.00 0.00 350 6,300.00 8"PVC SANITARY SEWER L.F. 20.00 650 13,000.00 0.00 650 13,000.00 CONNECT TO EXISTING MANHOLES EACH 300.00 7 2,100.00 0.00 7 2,100.00 CONNECT TO EXISTING LIFT STATION EACH 1,000.00 2 2,000.00 0.00 2 2,000.00 RECONNECT SANITARY SEWER SERVI( EACH 150.00 9 1350.00 0.00 9 1,350.00 8"X4"PVC WYE EACH 50.00 9 450.00 0.00 9 450.00 4"PVC SERVICE L.F. 10.00 297 2,970.00 0.00 297 2,970.00 REMOVE 6"CIP WATER MAIN L.F. 3.00 60 180.00 60 180.00 0.00 6"DIP WATER MAIN L.F. 18.00 60 1,080.00 60 1,080.00 0.00 CONNECT TO EXISTING EACH 350.00 4 1,400.00 4 1,400.00 0.00 WATER MAIN HI 1INGS LBS 2.00 500 1,000.00 500 1,000.00 0.00 6"GATE VALVE AND BOX EACH 500.00 1 500.00 1 500.00 0.00 ABANDON EXISTING STORM SEWER L.S. 4,000.00 1 4,000.00 0.5 2,000.00 0.5 2,000.00 12"RCP L.F. 20.00 202 4,040.00 92 1,840.00 110 2,200.00 15"RCP L.F. 22.00 662 14,564.00 602 13,244.00 60 1,320.00 18"RCP L.F. 24.00 344 13,056.00 512 12,288.00 32 768.00 24"RCP L.F. 28.00 400 11,200.00 400 11,200.00 0.00 30"RCP L.F. 34.00 182 6,188.00 182 6,188.00 0.00 42"RCP L.F. 70.00 967 67,690.00 0.00 967 67,690.00 DRAINAGE STRUCTURE(TYPE X) L.F. 170.00 28 4,760.00 17.5 2,975.00 10.5 1,785.00 DRAINAGE STRUCTURE(TYPE Y) L.F. 190.00 20.3 3,857.00 17.25 3,277.50 3.05 579.50 DRAINAGE STRUCTURE(TYPE C) L.F. 230.00 11.36 2,612.80 11.36 2,612.80 0.00 DRAINAGE STRUCTURE(TYPE C-1) L.F. 230.00 6.71 1,543.30 6.71 1,543.30 0.00 DRAINAGE STRUCTURE(TYPE D) L.F. 230.00 38.06 9,515.00 0.00 38.06 9,515.00 DRAINAGE STRUCTURE(TYPE D-1) L.F. 250.00 24.66 6,165.00 0.00 24.66 6,165.00 24"RCP APRON W/TRASH GUARD EACH 900.00 1 900.00 0.00 1 900.00 42"RCP APRON W/TRASH GUARD EACH 1,100.00 1 1,100.00 0.00 1 1,100.00 CASTING R-3067 EACH 250.00 18 4,500.00 11 2,750.00 7 1,730.00 CASTING R-1733 EACH 250.00 3 750.00 1 250.00 2 500.00 ADJUST RING AND FRAME CASTING EACH 120.00 8 960.00 5 600.00 3 360.00 ADJUST GATE VALVE EACH 100.00 20 2,000.00 14 1,400.00 6 600.00 RIP RAP CLASS III C.Y. 45.00 13.6 612.00 0.00 13.6 612.00 GEOTEXTILE FILTER FABRIC S.Y. 1.50 14 21.00 0.00 14 21.00 B618 CONCRETE CURB AND GUTTER L.F. 7.00 6521 45,647.00 5242 36,694.00 1279 8,953.00 5'CONCRETE SIDEWALK S.F. 2.00 17703 35,406.00 17703 35,406.00 0 0.00 6"CONCRETE DRIVEWAY S.Y. 25.00 98 2,450.00 70 1,750.00 28 700.00 TRAFFIC CONTROL L.S. 2,000.00 1 2,000.00 0.71 1,420.00 0.29 580.00 SOD TYPE LAWN S.Y. 2.50 2609 6,522.50 2268 5,670.00 341 852.50 SUBTOTALS $599,855.22 $428,054.56 $171,800.66 10%CONTINGENCIES 59,985.52 42,805.46 17,180.07 EST.CONSTRUCTION $659,840.74 $470,860.02 5188,980.73 25%ENG.,LEGAL, ADMIN.,FISCAL 164,960.19 117,715.00 47,245.18 LAND ACQUISTION 150,000.00 150,000.00 EST.PROJECT COST $974,800.93 $738,575.02 $236,225.91 MOUND9603 PAGE NO.1 REQUEST FOR COUNCIL CONSIDERATION Agenda Section 11. A. STAFF REPORT Report Number: 96-1640C Ogg.AP Report Date: 3/21/96 CITY COUNCIL MEETING DATE — •p s March 25, 1996 Special Order of Bus. 1'4'44•Partner-04s Consent Agenda _ Public Hearings X Council Business Item Description: Resolution 4914, Setting the water rates effective January 1, 1996 Administrator's Review/Recommendation: -No Comments to supplement this report utA r) -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: Attached for Council approval is Resolution 4914, which sets the Water Utility Rates effective January 1, 1996. In 1990, and again in 1996 Tautges, Redpath, Co., LTD. were commissioned to analysis the historical performance and future projections as relates to the Utility Funds. This study was to assist the Council in setting the water and sewer rates to assure the continued proper operation and maintenance of the City's various utilities. After review of the study Staff was directed to prepare the attached resolution. Mary E. ,Y tarek, Interim Finance Coordinator RECOMMENDATION: Consideration of Resolution 4914, Setting Water Rates Effective January 1, 1996 RESOLUTION NO. 4914 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION SETTING WATER RATES EFFECTIVE JANUARY 1, 1996 WHEREAS, the city of Mounds View is authorized to establish water rates; and WHEREAS, the City Council has determined that it is necessary that the City adjust its water rates; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Minnesota as follows : 1 . Effective January 1, 1996, the water rate will be $1 .30 per 1, 000 gallons . BE IT FURTHER RESOLVED that a review of the water rates to determine their adequacy will be conducted annually. Adopted this 25th day of March, 1996 . ATTEST: Mayor (SEAL) Interim City Administrator iTY C REQUEST FOR COUNCIL CONSIDERATION Agenda Section 11.B. STAFF REPORT Report Number: 96-1641C MINIM I Report Date: 3/21/96 CITY COUNCIL MEETING DATE "•,, (01,Y7 March 25, 1996 — Special Order of Bus. ug"e"•Partre�sh° p Consent Agenda Public Hearings X Council Business Item Description: Resolution 4915, Setting the sewer rates effective January 1, 1996 Administrator's Review/Recommendation: -No Comments to supplement this report YIP) -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: Attached for Council approval is Resolution 4915, which sets the Sewer Utility Rates effective January 1, 1996. In 1990, and again in 1996 Tautges, Redpath, Co., LTD. were commissioned to analysis the historical performance and future projections as relates to the Utility Funds. This study was to assist the Council in setting the water and sewer rates to assure the continued proper operation and maintenance of the City's various utilities. After review of the study Staff was directed to prepare the attached resolution. Mary E atarek, Interim Finance Coordinator RECOMMENDATION: Consideration of Resolution 4915, Setting Sewer Rates Effective January 1, 1996 RESOLUTION NO. 4915 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION SETTING SEWER RATES EFFECTIVE JANUARY 1, 1996 WHEREAS, the city of Mounds View is authorized to establish sewer rates ; and WHEREAS, the City Council has determined that it is necessary that the City adjust its sewer rates; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Minnesota as follows : 1 . Effective January 1, 1996, the sewer rate will be $45 .50 per quarter per REC (Residential Equivalent Connection) . BE IT FURTHER RESOLVED that a review of the sewer rates to determine their adequacy will be conducted annually. . Adopted this 25th day of March, 1996 . ATTEST: Mayor (SEAL) Interim City Administrator ;use j f`s REQUEST FOR COUNCIL CONSIDERATION Agenda Section 11_c, D, E STAFF REPORT Report Number: Q 6_1 6 4 2 r, Report Date: 3/21/96 CITY COUNCIL MEETING DATE — P .< i`;n March 25, 1996 Special Order of Bus. •p r� fi45 Consent Agenda sS•Pastnet� _ Public Hearings X Council Business Item Description: Consideration of Resolution No. 4910 Revoking a Municipal State Aid Street& Consideration of Resolution No. 4911 & 4912 Establishing a Municipal State Aid Street Administrator's Review/Recommendation: (�-� -No Comments to supplement this report X C'J -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: Staff has consulted with SEH to optimize the City's Municipal State Aid Street system. When the Business Park East was developed, a proposed segment of Jackson Street was added to the Municipal State Aid Street (MSA) system in the City of Mounds View. This segment of street was never constructed, nor will it be constructed in the future, because of the Business Park expansion. This segment of roadway is 0.28miles. This mileage has been proposed to be redesignated to Ardan Avenue from Red Oak Drive to Long Lake Road. The City is scheduled to receive Ramsey County Road H2 in 1996, as part of the turnback program. This segment of roadway will be added to the City's MSA mileage. Resolution No. 4912 has been prepared for Council's consideration also. These three resolutions must be submitted to the Commissioner of Transportation for his approval. The City has a minimal amount of designated mileage remaining and the 0.28 miles, coupled with the remaining mileage would be utilized to complete the link between the abovementioned roads. This will complete the City's eligible State Aid mileage, not including the remainder or the County Turnback Roads. Should Council have any questions or concerns regarding this matter, please feel free to call me. Michael Ulrich, Director of Public Works RECOMMENDATION: Adopt Resolution No. 4910, Revoking a Municipal State Aid Street, and Adopt Resolution No. 4911 & 4912 Establishing a Municipal State Aid Streets. RESOLUTION NO. 4910 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION REVOKING MUNICIPAL STATE AID STREET WHEREAS, the City Council of the City of Mounds View request that the Street herein after described should be revoked as a Municipal State Aid Street under the provisions of Minnesota Law and; WHEREAS, the designation of this segment of roadway, MSAS 239 - Jackson Street from County Road H to Woodale Drive (0 .28 miles) will not be constructed due to the past business park additions and; WHEREAS, the revoked miles will be designated to another City street upon approval of the Commissioner of Transportation. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that the road described as follows, to- wit: MSAS 239 - Jackson Street from County Road H to Woodale Drive (0 .28 miles) be, and hereby is revoked, as a Municipal State Aid Street of said City subject to the approval of the Commissioner of Transportation of the State of Minnesota. BE IT FURTHER RESOLVED, that the Clerk-Administrator is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration. Adopted this 25th day of March, 1996. ATTEST: MAYOR (SEAL) CITY ADMINISTRATOR RESOLUTION NO. 4911 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ESTABLISHING A MUNICIPAL STATE AID STREET WHEREAS, the City Council of the City of Mounds View request that the Street herein after described should be designated a Municipal State Aid Street under the provisions of Minnesota Law and; WHEREAS, the designation of this segment of roadway, MSAS 233 - Ardan Avenue from Red Oak Drive to Long Lake Road (0 .42 miles) will interconnect adjoining MSA streets . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that the road described as follows, to- wit: MSAS 233 - Ardan Avenue from Red Oak Drive to Long Lake Road (0 . 42 miles) be, and hereby is established, located and designated a Municipal State Aid Street of said City subject to the approval of the Commissioner of Transportation of the State of Minnesota. BE IT FURTHER RESOLVED, that the Clerk-Administrator is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration, and that upon his approval of the designation of said road or portion thereof, that the same be constructed, improved and maintained and known as Municipal State Aid Street 233 . Adopted this 25th day of March, 1996 . ATTEST: MAYOR (SEAL) CITY ADMINISTRATOR RESOLUTION NO. 4912 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ESTABLISHING A MUNICIPAL STATE AID STREET WHEREAS, the City Council of the City of Mounds View request that the Street herein after described should be designated a Municipal State Aid Street under the provisions of Minnesota Law and; WHEREAS, the designation of this segment of roadway, MSAS 234 - County Road H2 from Pleasant View Drive to TH 10 (1.26 miles) is a Ramsey County Road turnback and will interconnect adjoining MSA streets . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that the road described as follows, to- wit: MSAS 234 - County Road H2 from Pleasant View Drive to TH 10 (1 .26 miles) be, andhereby is established, located and designated a Municipal State Aid Street of said City subject to the approval of the Commissioner of Transportation of the State of Minnesota. BE IT FURTHER RESOLVED, that the Clerk-Administrator is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration, and that upon his approval of the designation of said road or portion thereof, that the same be constructed, improved and maintained and known as Municipal State Aid Street 234 . Adopted this 25th day of March, 1996 . ATTEST: MAYOR (SEAL) CITY ADMINISTRATOR CHOW OF Agenda Section: REQUEST FOR COUNCIL CONSIDERATION Report Number: 96-1644C CMOS 3-21-96 STAFF REPORT ReportDate: 'a Council Action: �� ❑ Special Order of Business 'AO4.64,Partnets‘"`t CITY COUNCIL MEETING DATE March 25, 1996 ❑ Public Hearings ❑ Consent Agenda X® Council Business Item Description: Consideration of Policy for Council Direction to Mounds View City Staff Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY: This item has been placed on the Agenda per Councilmember Trude for Consideration by the entire Council. Attached is a memo from Councilmember Trude along with the language for a Policy for Council Direction to Staff. Also included is the first version of the Policy that was reviewed by the Council at a special meeting on February 1, 1996. / /5/9t y Bennett, Interim City Administrator / I JZECOMMENDATIOM MEMORANDUM To: Councilmembers Fm: Julie Trude Date: 3/20/96 Re: Council Direction to Staff Policy Paul asked me to provide him with a copy of the draft policy we reviewed at our special meeting on Feb. 1. I have looked at it again and as you could guess, I've changed it and added language! I did find a copy of the original and now we have two versions to look at. Version 1 is the draft policy from Feb. 1. Version 2 is the newly reworded policy. COUNCIL DIRECTION TO STAFF POLICY I. Policy Intent- Interpret City Charter The Mounds View City Charter explains the roles of elected officials in a concise manner. The Charter controls our form and organization of government and defines the powers of elected officials. City staff should be familiar with the City Charter. Chapter 2 of the Charter establishes the "Mayor-Council Plan" of government and states: "Except as otherwise provided by state law or this Charter, all powers of the City are vested in the Council." (Sec. 2.01). The mayor's role is defined in Sec. 2.06: Subdivision 1. The mayor shall preside at meetings of the Council and shall have a vote as a member. The mayor shall be recognized as head of the City Government for all ceremonial purposes, by the courts for the purpose of serving civil process, and by the Governor for purposes of martial law, but shall have no administrative duties. Subdivision 2. Consistent with the responsibility to accept considerable leadership over the general conduct of City affairs,the mayor may study the operations of the City Government and recommend desirable changes and improvements to the Council. The mayor shall also deliver messages to the Council and the public, including a comprehensive message on the state of the City as soon as practicable after the beginning of each year of his/her term of office. Additional council powers are noted in other sections including Section 2.08: The Council may make investigations into the affairs of the City and the conduct of any city department, office or agency . . . . At any time the Council may provide for an examination or audit of the City accounts of any city officer or agency, and it may provide for any survey or research study of any subject of municipal concern. Chapter 6 describes the "Administration of City Affairs:" Section 6.01. Administrative Responsibility. The Council as a body, shall be responsible for the administration of the City. The Council shall appoint an administrative officer to assist in the administration of City affairs. For purposes of reference in this Charter,this administrative officer shall be referred to as the Clerk-Administrator. This policy seeks only to interpret and carry out the directives of the Charter. -1- II. Policy defining council direction to staff 1. Council direction is defined as the consensus or majority vote of the council to take an action. Council direction occurs at council meetings and is communicated to the clerk-administrator. When time is of the essence, because of an emergency or unforeseen circumstance,the clerk-administrator may informally poll councilmembers to determine council direction. In all cases,the requirements of the Open Meeting Law shall be met. 2. Council direction to staff occurs only at council meetings. Directing staff is defined as requiring staff to take a specific action. The clerk-administrator receives council direction at meetings and then becomes responsible for making staff assignments and managing staff so that the council's directions are carried out. Individual councilmembers will refrain from specifically directing staff. If a councilmember directs a staff member to take an action, the staff member should consult the clerk-administrator to determine if the requested action has been authorized by the council or is consistent with council policy. Under our Charter, department heads and the clerk-administrator are accountable to the council as a whole, not to individual councilmembers. A councilmember may bring a concern about an employee or management issue to the clerk-administrator or to the council. This policy does not prevent staff members from accepting or acting on the advice of a councilmember or considering a councilmember's suggestions or viewpoints. 3. Councilmembers act together as a council to determine city policy and council directives. Individual councilmembers represent only themselves, unless authorized to represent the entire council by a resolution, motion or council consensus. The mayor is a councilmember. Councilmembers seeking changes in city policy or direction should bring the issue to the entire council for discussion and possible action. Individually, councilmembers represent only their own positions and opinions unless specifically authorized to represent the council as a whole. 4. Staff should assist councilmembers seeking information for use in decision-making. Councilmembers may consult with staff in order to collect information and seek advice about pending decisions or city business. Staff should assist councilmembers in their reasonable requests for information. 5. Staff should assist councilmembers in providing constituent services. Councilmembers may contact staff requesting assistance in responding to a resident complaint or issue such as a code violation or problem with a city service. Any staff person uncertain of the action they should take should review the request with their department head. When a department head is uncertain about handling such a request, the clerk-administrator should be consulted for direction. -2- From:Julie Trude To:Qy of Mounds Yew 1)26/96 of 13:40:34 >, DRAFT POLICY II. Policy defining council direction to staff 1. Council direction is defined as the consensus or majority vote of the council at a council meeting to take a certain action. In limited situations, when time is of the essence because of an emergency event or unforeseen circumstances, council direction may be determined by the clerk-administrator taking an informal poll of councilmembers. In no event should the requirements of the Open Meeting Law or any other law be ignored. 2. Council direction to staff occurs only at council meetings. The clerk-administrator's job includes carrying out council directives and communicating council directions and policies to the staff and public. 3. The mayor or individual councilmembers do not have the legal authority to act on behalf of the council or represent the entire council unless they are authorized by a council resolution,motion or council consensus conveyed to the clerk-administrator. The council relies on the clerk-administrator to communicate their directives to the staff Likewise, staff should turn to the clerk-administrator for their work directives. If the mayor or a councilmember directs a staff member to take an action, the clerk-administrator should be consulted to determine if the requested action has been authorized by the council. Staff members preparing reports to the council should also note mayor/councilmember input or directions that affected the background, research, preparation of the report or recommendations; this type of statement would be an item of information for the entire council's consideration. 4. Staff should assist councilmembers seeking information for use in decision-making. Councilmembers and the mayor should be assisted in reasonable requests for information. When a request would conflict with meeting work priorities that are based on council direction, then the request should be reviewed with the clerk-administrator who assists staff in prioritizing their workload. Requests that seem extraordinary should be reviewed with the entire council by the clerk-administrator. 5. Staff should assist councilmembers in providing constituent services. Councilmembers may directly contact staff requesting assistance in responding to a resident complaint or issue such as a code violation or problem with a city service. Any staff person uncertain of the action they should take should review the request with their department head. When a department head is uncertain about handling such a request, the clerk-administrator should be consulted for direction. -2- 11 core OF REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 96 H. Report Number: 96-1645C IVO Report Date: 3-21-96 STAFF REPORT Council Action: ❑ Special Order of Business 6''ess•PartnetOt CITY COUNCIL MEETING DATE 0 Ce March 25, 1996 ❑ Connsent Hearings Agenda ja Council Business Item Description: Consideration of Resolution No. 4909 Regarding Organizational and Management Structure of The Bxidgps Golf Courses Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; Per the City Attorney's review of the Council meeting dated March 11, 1996, 1 have been advised that the tabled motion did not pass due to lack of an affirmative vote. Therefore, this item has been carried over for Council consideration from the March 11, 1996 meeting. C y Bennett, Interim City Administrator RECOMMENDATION; RESOLUTION NO. 4909 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION PROVIDING FOR A REORGANIZATION OF THE BRIDGES GOLF COURSE MANAGEMENT STRUCTURE WHEREAS, in June of 1995, the Bridges Golf Course - a nine-hole, championship quality executive course - opened for business; and WHEREAS, the City Council assigned management responsibility of the facility to the Parks and Recreation Department; and WHEREAS, this management responsibility included oversight of all facets of operations including, but not limited to: Course maintenance, budgeting, personnel, scheduling and financial management of receipts; and WHEREAS, the City Council recognizes the need for strong operational management of a for-profit City enterprise such as the Bridges Golf Course; and WHEREAS, the City Council has determined that this management responsibility has not been adequately met by the Parks and Recreation Department. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council transfers total management oversight and responsibility of the Bridges Golf Course to the Administration Department of the City of Mounds View. BE IT FURTHER RESOLVED, that the City Administrator shall have the authority to allocate financial resources and personnel necessary to operate the facility according to the direction of the City Council. Adopted this 11th day of March, 1996 ATTEST: Mayor (SEAL) Interim City Administrator REQUEST FOR COUNCIL CONSIDERATION Agenda Section 11_F_ STAFF REPORT Report Number: 9 6-1 64:1i; Report Date: 3/21/96 CITY COUNCIL MEETING DATE March 25, 1996 Special Order of Bus. Pasioe• _ Consent Agenda _ Public Hearings X Council Business Item Description: Consideration of Surface Water Pond Abandonment, Long Lake Road & TH10 Administrator's Review/Recommendation: , -No Comments to supplement this report X (! -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: Staff presented a proposal to Council at the March 4, 1996 work session explaining the possibility of abandoning the surface water pond at the intersection of Long Lake Road and TH 10 for the purpose of constructing the pedestrian bridge. Staff was directed to consult with the City's engineer for an estimate of the cost pertaining to the filling of the pond and subsequent storm sewer pipe construction. Staff spoke with Steve Campbell regarding this matter. Steve explained that any estimates given at this time, prior to surveying, computer modeling, and negotiations with the agencies involved, would be extremely conservative. Cost estimates for the construction portion of the project are as follows: Storm Sewer Revisions(A) $5,000 - $10,000 Fill Existing Pond $5,000 - $ 7.500 Subtotal $10,000 - $17,500 Construct Mitigation Pond(B) $10,000 - $15,000 Total Est $20,000 - $32,500 (A) Assumes that the existing storm sewer along the west boulevard of Long Lake Road is high enough to be relieved by the existing system under long Lake Road and parallel to STH 10. This will be verified by the field surveys. (B) I required by regulatory agencies. To be located on City property south of Public Works Facility. The two proposals received for this study were from BRW Inc. for $7,620 and SEH for $6,900. Staff met with Paster Enterprises on Tuesday, March 19, 1996 to discuss issues regarding the preferred bridge design. Mr. Paster requested several items of information from staff regarding traffic counts on Hwy 10 and any pedestrian patterns in the area. Staff would request that this item be tabled until the April 1 Council work session for further discussion. Accompaning this report is the Pedestrian Bridge Work -an requested at the March 4, 1996 work session. 4/11RECOMMENDATION: Michael Ulrich, Director of Public Works Table this issue until the April 1 Council work session, at which time more information will be available. PEDESTRIAN BRIDGE WORK PLAN PROJECT COMPONENT RESPONSIBLE STAFF TIMELINE Task Force Mtg. #1 -to Saarion/BRW Feb.6, 1996 discuss use patterns and design components. Gain Paster's position Cathy Bennett March 20 -29 Discuss negiotions options for Paster Enterprise easement Cathy Bennett April Worksession Storm Water Drainage SEH/Ulrich By April , 1996 Pond Engineering/Permits/Info Pedestrian Bridge Design Review Task Force Mtg#2 May, 1996 Saarion/BRW Obtain Easements BRW, Pruitt/Whiting/ By July, 1996 Bennett Approve BRW's Design Plans SEH July, 1996 Approve Bridge Design City Council July , 1996 Specifications/Bid Award MNDOT/BRW September, 1996 Construction Bid Award Co./BRW Spring, 1997 Tandom the Storm Pond work Bid Award Co./Ulrich/SEH Spring, 1997 Construction Completion BRW/Const.Co. August, 1997 Final Paperwork Saarion November, 1997 It is our aim to complete the pedestrian bridge project as soon as possible. Because of outside unknown factors including Federal plan review, obtaining easements and negotiations with Paster Enterprises, MNDOT timelines for specifications, bidding and award, and construction company workloads, the timeline may change. ITEM 11. I. RESOLUTION NO. 4917 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ESTABLISHING COMPENSATION FOR INTERIM CITY ADMINISTRATOR WHEREAS, on March 18, 1996 the City Council named Cathy Bennett as the Interim City Administrator; and WHEREAS, compensation for the position must be established by Council resolution. NOW, THEREFORE, BE IT RESOLVED that the City Council in and for the City of Mounds View does hereby approve the following compensation provisions for the Interim City Administrator, Cathy Bennett: 1. A monthly increase of$1,000 added to current salary. 2. Monthly car allowance of$200 with mileage paid for greater Metropolitan area meetings, conferences and other activities. BE IT ALSO RESOLVED that the compensation provisions are effective as of Monday, March 25, 1996 and terminate April 19, 1996. Adopted this 25th day of March, 1996. ATTEST: MAYOR (SEAL) CITY ADMINISTRATOR r • PACKET ITEMS Please fill out this sheet and return to Michele by Noon on Wednesday. Indicate by an X in the proper column where your item is to be placed on the Agenda. If a presentation, please indicate if outside persons ill be in attendance for scheduling purposes of the Agenda. Name: 4e/- Regular Meeting iC Department: Work Session Meeting Date: 3--2- ITEM --?ITEM TITLE SPEC. PUBLIC CONSENT COUNCIL (C, BUS. HEARING BUSINESS 1. ( sz � Aets /�� 4' /& 2. Jr JG r 5. 4' e cl) cZ cci °-1 c-„araf/ a- jho-e79-4 ,--- c?, c (W ( J ; / e/ til e 4. )7itGpv df,.G/ti (i02l? ;ci n4P744 THIS IS IT . . . . FOR THE WEEK OF MARCH 18 - MARCH 22, 1996 • ADMINISTRATION Banner Celebration: ♦ Just a reminder that this Saturday at 2:00 pm the City will unveil its first community banner. We have advertised this event on cable, in Mounds View Matters and on the Community Bulletin Board. In addition, invitations were sent to all commission members, NSP and Ramsey County representatives. We should have a great showing especially if the weather is nice. Refreshments, cake and ice cream will be provided. Please let me know if you are unable to make it otherwise, I will see you on Saturday! Paul Harrington and Jack Chambers Reception: • There will be a farewell reception for Paul and Jack at 6:00 pm prior to the Council meeting on March 25th. Presentation of commendation plaques will be presented during the special business at the Council Meeting. Redevelopment Priority Meeting: • A tentative date to prioritize development projects and use of tax increment is April 29th from 6:00-9:00 pm. This is the fifth Monday in April and there is no Council meeting scheduled. I contacted Roger Williams who works for the State Office of Dispute Resolution and is also a council member in New Brighton. He will be willing to facilitate the meeting free of charge. Please let me know as soon as possible if this date will work for you. Blue House Property: • I met with a representative of Northern Heat,_a girls volleyball association, who is interested in property to build a 20-30,000 sq.ft. facility to house four volleyball courts and meeting space. They are considering the Blue House and adjacent properties for this facility. Joyce is working on building requirements. This type of facility is also being constructed in Duluth where they have an agreement with the City of Duluth for unused gym space, mostly during the day. The association was referred to use by EDC member Cindy Carlson from Western Bank. The project will be discussed at the EDC meeting on March 28th and then at the EDA work session in April. Wetland South of the Bel-Rae: • The owner of the three lots has agreed to a purchase price of$330,000 for the land. Apparently he is very ill and would like the transaction to be complete as soon as possible. Mike and I have discussed funds for the purchase and will present options at the April work session. Proposed Theme Hotel and Conference Center in Blaine: • I have included an article from the Blaine newspaper regarding the City of Blaine's efforts to locate a full service hotel/conference center near the National Sports Center. Apparently, the Mayor is pushing for this and the Council has approved $12,000 to study the idea. In addition, it is proposed that the City of Blaine own and operate the convention center. This could be very detrimental for Mounds View's project. It may be worthwhile for the council members to contact Mayor Tinklenberg regarding this project to see if there is a way for the two Cities to get behind one project, preferably Mounds View's. Blaine Brothers Trucking: • The trucking company located next to the Bridges have applied for a rezoning from the City of Blaine to expand their truck trailer parking lot. The parking lot would be facing the Bridges and will only continue to be headache for the City. According to the Economic Development Specialist in Blaine, staff is not recommending that the property be rezoned to allow additional parking. The item will go to the Planning Commission in April and Council in May. This may be a good opportunity for the two new administers to meet and discuss the negative aspects of allowing them to expand their truck parking.. Cathy ******************** On Wednesday I attended a PRIMA(Public Risk Management Association) meeting. Doug Grongli, a Claims Manager of the League gave a history of employment-related claims. There were some pretty sobering statistics regarding the average number and cost of claims to cities a year. Some important ideas he convey to the group were that of good City policies, active training of employees and mediation-mediation-mediation. As the 1996 Budget Book continues to trudge along, I'm also reviewing all sorts of great information about fiscal disparities. A local chapter of the League of Women Voters has asked me to present material at their meeting this Saturday morning. If anyone is having problems sleeping, I have just the cure... Bill Summary Tax Bill It's a shocker. The Senate has adopted a property tax freeze amendment for 1997 and after more debate, the Senate adopted the entire revised omnibus tax bill. Both the Senate bill and the associated House bill will now go to the conference committee to resolve differences. Essentially this means that cities, counties, townships sand special taxing districts would have their levy frozen at the 1996 level. This freeze would then be followed in 1998 by a new levy limit to prevent a rebounding effect in property taxes. There are many"issues" in relation to these bills, I'll keep you up-dated. Omnibus game and fish bill Under HF2799/SF24-45*a person would no longer have to feel guilty after a fishing expedition with the kids... one of the provisions includes it no longer being a crime to put a sunfish in your home aquarium. Did you know currently it's a misdemeanor, punishable by up to 90 days in jail and a $700 fine? But beware, there are all sorts of exceptions to this bill change. Dawn ******************** TUG Thursday, March 14, 1996 I attended at TUG meeting at the Plymouth Public Safety Building. Al Olson from the Bureau of Mediation Services discussed"Interest Based Collective Bargaining." Interest Based Collective Bargaining (IBCB) is the newest of the services offered by BMS. IBCB is an alternative to "traditional" bargaining. The alternative method uses issues, interests, options and standards in contrast to traditional bargaining which focuses on labor and management positions to achieve settlements. RECYCLING UPDATE As stated in the City Newsletter, Spring Clean Up day is scheduled for May 18, 1996. The City will continue to retain the services of Twin City Refuse, in cooperation with Krupenny& Sons for the Annual Spring Clean Up Day. A flyer will be distributed mid April to provide additional information such as fees, acceptable materials, hours of operation, etc. To further promote Spring Clean Up Day, information will be on the Cable channel. Lynnette • ( PARKS, RECREATION AND FORESTRY • Golf League registrations continue. Driving Range will open this weekend-weather permitting. Ads were prepared and submitted to local papers publicizing the golf course, league activities and general golf information. Tree stump removal of driving range side areas is occurring to assist mowing activities. Clubhouse staff been scheduled for answering telephone calls, league registrations, pass card sales and driving range activity. Both Russ Ruzynski and Terry Friedrichs, both senior citizens have returned this year. Russ works grounds maintenance and equipment maintenance and Terry works the Clubhouse. John is working on arrangements to repair the netting that fell due to the ice storm. • Jeff was out a few days this week because of orthoscopic surgery to his knee. It was out- patient surgery, and Jeff has reported that he is doing fine. Steve has been preparing equipment for parks work to begin as soon as the frost thaws and grounds dry. He has assisted in activities at the golf course this week. • We have taken many Spring registrations this week, many over the phone via credit card. Youth Athletic registration will be held this Friday evening at City Hall. Flyers have been prepared, counted and distributed to the schools. Josh, our student office assistant has been a great help with the preparation of flyers. • Many meetings were held this week including Festival Committee, MVCT, Garden Club, staff attended the MN Aquatics Workshop, a two bus outing was supervised, and WIC transportation was provided. • Applications have been received for summer seasonal employment. The interview process will begin next week and the following - when many students are home on Spring break.. Mary S. FINANCE • Dorothy and Kitty are working with Waterpro this week. They will be training on the new system for several days. • Kitty is working on accounts payable. • Marge has worked very flexible hours this week, working around the schedule produced by the training. She is helping with data entry in the utility system. • I met with the auditors on Tuesday, to review worksheets that will be needed in a few weeks. After Ramsey County gets back with some reports, I will start production of more worksheets. Mary T. PUBLIC WORKS • Road restrictions went into effect March 15, 1996. Letters were sent to the licensed garbage haulers explaining the City's policy. (Permits are issued at the cost of$20 per vehicle, per entry into the City.) On March 18, (2) separate citations were issued to overweight garbage haulers. Thank you Larry, Wally and Roger Koopmeiners. • The Streets Department is out filling pot holes. This will be a continuous task until the end of Spring. • The Water Department and Mike, trained with Sensus, Kitty and Dorothy on the new software, Tuesday, March 19. • Mark is continuing the work on the installation of the used oil heaters for the garage. • Tim and Tom Baumgart continue their work on the DARE vehicle. PUBLIC WORKS WISHES PAUL HARRINGTON THE BEST OF LUCK WITH THE FUTURE AND HIS NEW JOB! Tracy Juell POLICE • Dave B., Terry B., and Mike Kampa have been in Hawaii for the past week. Check the tan out when they get back. • As everyone knows, Jack Chambers resigned effective 4/1/96. Jack will be working for a Police Union (LELS). Jack has been a valuable member of this police force and will be missed. Best of Luck, Jack!! • The City received a check from Lake Region Hockey Association in the amount of $1,000. The money was donated to the DARE fund. The donation is much appreciated. • The Chief met with the Civil Service Commission to discuss the hiring of Jack's replacement. • The COPS Task Force met on Tuesday. Many issues were discussed. One of the issues was manpower shortages and how this could effect COPS programs. Tim R. (1.1.1.1.1.1.1 COMMUNITY DEVELOPMENT • Paul Harrington's last day is Friday, March 22, 1996. The Community Development Department wishes Paul well and the best of luck in his new job! • Jennifer Bergman attended a NAHRO Conference this week on national and state housing policy updates. • I completed Lotus training last week. • Barb Benesch has begun Word Perfect Desktop Publishing training. • I anyone is interested in seeing how a house is built on pilings, drive by the property on the corner of County Road H at Edgewood. Due to poor soils, the house is required to be built on pilings. Joyce City to seek "theme " hotel and convention center The City of Blaine has pang would be using the ho- decided that now is the time tel. Convention centers at to have a full-service hotel/ Rochester and St.Cloud will convention center in Blaine be asked for information and has formed a committee about the building and use of to pursue the ways and means the centers in those cities. to obtain such a facility. The S tate Department of At the first meeting of Tourism will becontactedfor the committee it was agreed information and possible that the City and the commu- funding assistance to do a nity would have to build the marketing study. convention center, the least _ profitable part of such an operation, as major hotel chains are no longer inter- ested in including them.The City would also be respon- sible for maintenance and operation of the convention center. The theme that would be used would incorporate the activities of the National Sports Center and the Anoka County-Blaine Airport. There are plans being made by a private company to build an airport museum display- ing the old planes that are being restored. An 18 hole golf course is also a possibil- ity,as well as another 9 hole course. Local businesses will be polled about the potential __�t umber of nights their coin-