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HomeMy WebLinkAboutAgenda Packets - 1994/08/01 AMENDED AGENDA AGENDA AUGUST 1 , 1994 COUNCIL WORK SESSION 7:00 P.M. 1. Discussion Regarding Drainage Problems on Pinewood Court (Mike Ulrich, Steve Campbell, SEH) per Councilmember Quick 2. Finalization of Greenfield Pond Development (Council will need to call to order on this item) 3. Reconsideration of Proposed Woodale Park Development Grant 4. Presentation and Discussion of 1995 Proposed Enterprise Budgets: (a) Water Utility Administration . Water Production Infrastructure and Equipment Maintenance Discussion Regarding Rates and Meter Operations MAYOR AND CITY COUNCIL PAGE TWO AUGUST 1, 1994 (b) Waste Water Administration Underground Inspection Infrastructure and Equipment Maintenance Discussion Regarding Rate Structure (c) Surface Water Management Street Sweeping System Maintenance (d) Street Light Utility System Installation and Maintenance System Operation (e) Recreation Activity General Adult Youth Swimming (f) Cable T.V. Council Meeting Cable Casting Public Info Programming (g) Park Improvement Fund (h) Golf Course Operations (i) Club House Operations (j) Practice Range Operations 5. Discussion Regarding 1995 Legislative Priorities (per Councilmember Quick) Ramsey County Road Turnbacks MAYOR AND CITY COUNCIL PAGE THREE AUGUST 1, 1994 6. Discussion Regarding Weekday change of Council Meetings (per Mayor Linke) 7. Discussion of Resolution Appointing Members to the Economic Development Commission 8. Discussion of Economic Development Authority Board Liaison to the Economic Development Commission 9. Discussion Regarding Liquor License Fee Structure 10. Discussion of Patching Contract Bid MAYOR AND CITY COUNCIL PAGE FOUR AUGUST 1, 1994 11. Discussion Regarding Seal Coating 12. Discussion Regarding Development Review - (Saturn of St. Paul) 13. Update on Development Agreements 14. Discussion Regarding 1995 Council/Staff Strategic Planning Session 15. Discussion Regarding Referendum for Funding Construction sidewalk from County Road H to County Road I (per Councilmember Quick) MAYOR AND CITY COUNCIL PAGE FIVE AUGUST 1, 1994 16. Department Quarterly Reports Administration Economic Development Community Development Finance Parks, Recreation & Forestry Public Works Police Work Session meeting will adjourn to the Linke's for a purely social event. AGENDA AUGUST 1 , 1994 EDA WORK SESSION 1. Discussion Regarding Marketing and Highway 10 Task Force Creation 2. Discussion Regarding EDC work Plan Directives THIS IS IT . . • • For the Week of July 18, 1994 - July 22, 1994 ADMINISTRATION ADMINISTRATION I will be attending the LMC Strategic Planning Session Wednesday-Friday in Bemidji. I will be on vacation from August 5 - August 22. Samantha 5 Year Goal Plan The delivery of the Focus 2000 Implementation Plan has been delayed for a week. There wasn't enough time to put together the quality document that we had wanted for something so important. The revised delivery date is Friday and Saturday, August 5th and 6th. It actually worked out better for Gary Stevenson, since he was having trouble getting enough participants. Gary is hoping to have the delivery completed by Friday night. Ramsey County Visioning I will be attending my first Ramsey County Strategic Planning meeting. This process is a method by which the County hopes to get more citizen involvement in planning the future of the County, much like Focus 2000 was for the City of Mounds View. I will keep you posted on the activities we are involved with. Tim C. Economic Development I have been busy this week completing the final design touches of the community profile. Lynnette will be proofing the 1st final draft copy and then I will distribute it to all department heads for comment. I have received print quotes, taken pictures of City Hall and area businesses and hope to send the final document to print the first week of August. The exciting news this week is the first work session of the Economic Development Commission on July 21 , 1994. All the participants were enthused and their comments lead me to believe that we have chosen an excellent, aggressive commission. We are scheduled to have the first regular meeting on Thursday August 25th at 6:00 p.m. In other news, the Multi-Tech ground breaking was a great success and pictures were possible between the rain storms. Scott Wiley was happy to have so many representatives from the City attend. I will be forwarding pictures to the Bulletin and Focus for inclusion in the papers. Isn't it nice that I do their job! I will be taking a short trip to Michigan and will be out of the office from 7/25 through 7/27. Cathy PARKS, RECREATION AND FORESTRY PARKS: 1. The drinking fountain is being installed at Oakwood Park this week. 2. Trail chipping at Silver View Park has been a major project for the seasonal crew this week. 3. Mowing and trash detail continues to be a standard daily task. 4. Equipment repairs were necessary last week on mowing equipment, this week has been better. 5. The Frizbee Golf Association would like to change a few disc golf hole locations at Silver View and will be working with staff regarding the plan and action. 6. Parks crew has been assisting with equipment deliveries, etc for the Safety Camp. 7. THE PARKS LOOK GREAT. TAKE TIME TO DRIVE AROUND AND OBSERVE HOW BEAUTIFUL THEY ARE - ASSETS TO NEIGHBORHOODS. ANY GIVEN • WEEKDAY EVENING I GUARANTEE THAT ACTIVITY IS GOING ON IN EACH OF THE PARKS. (Except perhaps Woodcrest). RECREATION: 1. Safety Camp has been great fun! Brad and Mary have been out at Lakeside all week. The playground leaders are doing a fine job. Brad has done a terrific job on this, his internship project. The program itinerary is attached. 2. The public hearing on the park acquisition and development was a big disappointment to staff - having the opinion that it would have been a wonderful asset for the community. We could have really used that youth ballfield! I have tucked away the grant in the filing cabinet for now. 3. The Fall Recreation Program of activities are being planned by staff. We need to gear our thinking to school time and cooler weather / indoor and outdoor activities. CABLE TV: 1. The podium for the Council Chambers has been installed and the camera installation has been contracted through EPA. Hopefully they will be able to come out soon and complete this project. 2. Several people have been doing taping of the Safety Camp. Both Stephanie Linke and Jerry Skelly Sr. have been taping. Hopefully Jerry Jr. will be able to edit a nice program on this special event. FORESTRY: I. Rick has indicated that we have preliminarily been notified that we are receiving a grant of approximately $3,500 for planting trees along the area between the highway wall and Long Lake Road, Rick was thinking larger pines and oaks. We will need to come to the council for a match of $1,000 at a later date. 2. Lots of calls on marked disease trees coming in from property owners. Mary Saarion FINANCE This week there will be new authors to keep everyone up to date with some of the activities of the department as Don is on vacation. Kitty and Mary have settled into their new cubicles. On occasion staff still will stop by Mary's cubicle to see Rick and try to deliver payroll information and payment requests to Jim and Rick; but on the whole everyone has settled into the new scheme. Dorothy is sending out the second quarter water bills this week; (her quarterly communication with all the citizens). Some citizens have been communicated more often by way of notices and letters and finally court judgements. Dorothy was at court again this week. She is happy to report that one of the most delinquent accounts was cleared up last week. In the process of selling the property, 2 years worth of administrative fees, registration fees, utility bills, and penalties were paid. Barbara and Dorothy were both smiling as they were each able to close a very old file. Mary is working on modifications to the Lotus budget worksheets this week. With some "trial and error" the sheets should be ready for Don next week. She also sent out invoices covering tree removal, alarm violations, NSF fees, and misc. charges. Mary T. Kitty is attending a Payroll Seminar in Minneapolis on Wednesday and Thursday. While she is gone her computer will be updated, so that next week she can begin to learn and input fixed assets on a new and wonderful package that Taugtes and Redpath has developed. This package will cancel out the frustrations of fixed assets and enable the department to get reports for the auditors at year-end just by pressing a couple of buttons. We will keep updating you through the conversion. Kitty POLICE * Kathy Bednar has been working all this week with Park & Rec. conducting the Safety Camp at Lakeside Park. Also some other officers participated by giving the kids some safety tips. * The Ramsey Co. dispatching costs for 1995 will cost us nearly $4000.00 less than anticipated. Good News. * Four officers attended a training seminar entitled "Blueprint of a cop". This seminar dealt with the physiological aspects of police work. * Received a complaint of a deer poacher on the property just East of Sysco. There is evidence of someone "baiting" the deer. Hopefully, we will catch the person. Tim R. PUBLIC WORKS The bids for the police parking lot were received on July 26, 1994. The low bidder was Bituminous Consulting at $22,881.00. I will notify them on Wednesday to proceed with the construction. The patching contract will be presented to Council at the work session on August 1. If any residents should call inquiring when work will be done on their street, it should be sometime in August. A slurry sealing project will be presented to Council at the work session on August 1. This is an alternative method to chip sealing. Staff expects far less failures and complaints with this methods. Residents will be notified when their streets will be sealed and requested to refrain from parking on a given side during that day. Some assistance from the police dept. may be requested should the towing of cars become necessary. Striping of the MSA roads will be performed hopefully in the next month or so. The city contracts with Ramsey County for this service. This is one of the few public works services that the county is extremely competitive. Bids for crosswalk painting are also being requested at this time in preparation for the start up of school in a month or so. The reconstruction of Pleasantview Drive was approved at the Council meeting on July 25, 1994. The contractor is on the fast track with this project, and is anticipating starting work later this week or early next week. NSP will also be replacing the gas main in the area. Staff is meeting with representatives from NSP and SEH to discuss the energy audit on Wednesday, July 27. An entire city facility energy audit will be conducted in the following weeks. Results could prove to be very interesting!!! Staff met with Rocky Keene and Steve Campbell to discuss the permitting policy regarding surface water issues on Monday. More updates will be available as the plan continues to develop. Mike COMMUNITY DEVELOPMENT NORTHRIDGE VILLA CONSTRUCTION TO BEGIN John DeVries of Prime Builders has contacted Staff to let them know that construction on the new Northridge Villa Condominiums is scheduled to begin the early part of next week. Prime Builders was given City approval in June to develop the property adjacent to Knoliwood Green with 22 owner-occupied condominiums. Staff will keep you updated on the progress of this project. MWCC BLAINE INTERCEPTOR PROJECT Staff received a call this past week from a resident who lives in the vicinity of the Blaine Interceptor project expressing concern over the disruption and construction schedule. Staff tried to assure the resident that although the site is under heavy construction at this time, MWCC has indicated to City Staff that every effort is being made to move the project along at a rapid pace. Of the few calls that Staff has received on the project, most simply are curious about what exactly is being done. City Staff will continue to work with MWCC (Jim Hess, Engineering Aide, attends all weekly construction update meetings) to help avoid as many adverse impacts on the adjacent property owners as possible. Paul H. SAFETY CAMP SCHEDULE OF ACTIVITIES ---;i==w A.M. 9 : 35 .M. CDCR _ _ A.M. Phone: (612) 784-305 ''rr Fax: (612) 784-3462 'Quite Simply the Best" °ear Safety Camp Participants : The Mounds View Recreation Dec aroment is locking forward to your participation in the 1994 Youth Safety L_ata1J . T'Ie Camp on Monday, July 25 and runs grouch Th:.rsdav, July 2g , -994 at Lakesde ?ark. ._ :he7c _s needed n the fo_lowinc areas . * Children must be present at _ ' aycenters by bus decar=ure times (see front Dace, and w' 1 1 :yc ten ers between t er. 3 : 00 and 3 : 30 * The Camp is Held outdoors . Dress for the weather . ___ case of downpour rain camp will postponed or canceled _or the day. * Ma-'-k all items brought to the came with the child' s name . Thank you f0,-. your =Iteration. Mounds View _ ark3 Recreation and -=- '_J Dec L . +/l • \:Int iLnur 1M .,_ SAFETY CAMP AGENDA DAY #1 TIME RED BLUE YELLOW GROUP 1 GROUP 2 GROUP 3 1 1 - 2 GRADE 3 - GRADE 5TH GRADE I 4 1 9 : 45 A.M. ARRIVE FROM ARRIVE FROM "ARRIVE FROM I PLAYCENTERS PLAYCENTERS 1PLAYCENTERS 10 : 00 OPENING OPENING OPENING A.M. HELICOPTER/ HELICOPTER/ HELICOPTER/ COUNTERDRUG COUNTERDRUG COUNTERDRUG 1L : 00 _ FIRE SAFETY POLICE SAFETY BIKE RODEO A.M. MODULE MODULE MODULE _ GAME : ENGINE GAME : SQUAD GAME : FREEZE i;1 i!kli t 6-ee. 1 CAR (J- 12 : 00 LU"NC LUNCH LUNCH P M & JUICE & JUICE & JUICE 2 1 GAME GA�t`�?E GAME D .M. FREE PLAY FREE PLAY FREE PTL Y - 1 : 0C _ .M. BIKE RODEO FIRE SAFETY POLICE SAFETY 1 MODULE MODULE MODULE I GAME FREEZE GAME : ENGINE GAME : SQUAD TAG CAR I I 1 2 : 00 _ .M. POLICE SAFETY BIKE RODEO FIRE SAFETY 1 MODULE MODULE MODULE GAME : SQUAD GAME : FREEZE GAME : ENGINE I CAR TAG I I _" : 00 _7-' . M ETr r� TO ETr TO 1 T T TO I R :.Jr 7 _� R�;U-Fc_V � �.: �v_ ;CD _ 1 PT_A CEN S PLAYCENTERS I P ?_'CENT=RS I 1 i I 1 1 i DAY #2 T= RED BLUE YELLOW GROUP 1 GROUP 2 GROUP 3 1 & 2 GR 3 & 4 GR STH GRADE I 9 : d5, a `n ARRI'v E FROM ARRIVE FROM ! ARRIVE FROM PLAYCENTERS PLAYCENTERS IPLAYCENTERS 10 : 00 A .M. N.S . P . KRAUSr-.ART ING "GEORGE ELECTRICAL.., GUN SAFETY CA_R.LSON/RAY SAFETY MODULE MODULE LONG GAME : GAME: FIRST AID ELECTRICITY DODGE BALL MODULE GAME : DR. BALL 11 : 00 .M. GEORGE N. S . P . KRAUS HART ING CARLSON/RAY ELECTRICAL GUN SAFETY LONG SAFETY MODULE MODULE FIRST AID GAME : GAME : MODULE E L.ECTRIC:TU DODGE BALL GAME : DR.BA_LL 12 : 00 P .M. LUNCH & LUNCH & LUNCH & JUICE JUICE JUICE 1 I FREE PLAY I FREE PT.Av I FREE PLAY 1 : 00 - .M. KRAUS HARTING GEORGEN. S . F . , GUS. SAFETY CARLSON/RAY ELESCTRIC" MODULE LONG I SAFETY MODULE GAME: DODGE FIRST AID GAME: BALL MODULE ELL'CT R_C T TY GAME: DR.BALL 2 : 00 3 . M. K-9 MODULE K-9 MODULE K-9 MODULE I DEMONSTRA:IDN DEMONS:PA _EMONSTR T=o ; . 1 3 : 00 :2 .m. RET JRr\I TO RETURN TO RETURN TO TAY(-ENT ERS PLAYCENTERS _ L.AYCENTERS 1 1 I I DAY 3 TINE RED BLUE YELLOW GROUP 1 GROUP 2 GROUP 3 1 & 2 GRADE 3 & 4 GRADE 5TH GRADE A 9 : 4= A .M. ARRIVE FROM ARRIVE FROM ARRIVE FROM PLAYCENTERS PLAYCENTERS -- PLAYCENTERS 10 : 00 A.M. DON HODGES CANOE SAFETY RAMSEY COUNTY CAMPING DEMONSTRATION SHERIFF ' S S TEW SHIMODULE P BOAT SAFETY�� ARD..r_ MODULE MODULE 11 : 00 A.M. RAMSEY COUNTY DON HODGES CANOE SAFETY SHERIFF' S CAMPING DEMONSTRATION TRATION BOAT STEWARDSHIP MODULE MODULE 2 .M. LzJNC_-? & LUNCH -�c LUNCH a _ 1u7= JUICE uU'ICE 12 : 30 ? .M. I FREE PLAY I FREE ?I' ;'' I FREE PLAY MCANOE SAFETY RAMSEY COUNTY DON HODGES i DEMONSTRATION SHERIFF ' S MODULE 3;OAT SAFETY STEWARDSH_= MODULE I MODULE I cici 2 : o0 ? .M. S6M_NMING/ '4 Syvl`'MING I SWI MING I I 3 : 00 = .M. RETURN RETURN i RETURN 1 1 1 1 I DAY 4 SAFETY OLYMPICS RED GROUP BLUE GROUP YELLOW GROUP 1ST & 2ND 3RD & 4TH STH GRADE GRADE GRADE ARRIVE FROM ARRIVE FROM ARRIVE FROM A.M. PLAYCENTERS PLAYCENTERS PLAYCENTERS 10 : 00 SAFETY OBSTACLE KICK BALL BEACH VOLLEYBALL A.M. COURSE 11 : 00 BEACH VOLLEYBALL SAFETY OBSTACLE MCR BALL A.M. COURSE 12 : 0 0 P .M. TUNCH LUNCH LUNCH 1 : 00 K O{ BALL BEACH VOLLEYBALL SAFETY OBSTACLE - COURSE 2 : 00 SWIMMING - PADDLE. BOATS - CA��10E 3 : 00 R7TURN TO RETURN T O RETURN TO .° . M. PLAYCENTERS PLAYCENTERS PT AYC'ENT-RS � 0 1 I /// • ,/;, ZZ. /// ('/" / 2 � / 7:2/:17 LISTING OF PRESENTERS FOR MODULES C'F- ::ER;PDRSCNA', SAFETY/ Mounds F:pE:4 T/ RE DEPT. /77R7, SAFETY R:-`r!S`YT SHERIFFS DEPT. /WATER a1'TL SCAT S: TAT di CAM7GROUND S:'EWP.RDSH_p, DCN HODGES ) NCP: 7RN STATES POWER COMPPNY /ELECT - SAFETY 6, _LST SAFETY/KRAUS ART:G _ ...:`TC= SAF.=TT'/ NATA7.77 LEWANDCWcK: 3• '-, LONG - bEO!?GE CARL SON/7-1 S _ =acs: DRUG A;v?RENESS/N TON?.y GUARD CR ARE C- - _:ER S__Y _._._.NG . o:'- •,T'-i �:. {.� DEDND,R MOUNDSMOUNDS �--_- _:v =OL__E Lam-_:'/?N:yi r LISTING OF SPONSORS Mounds ` .:v C? 3 ) _^C^r.0= S on Money _or Su,ic- McDonaI.. ' J - Eev—ace - 6) Hardee - Eeverace. V M L F `c of Spinal Muscular Atrophy Minnesota Chapter P.O. Box 120052 New Brighton, MN. 55112 (612) 349-9050 President Thursday, JULY 21, 1994 7mamv A.Zoiciana Vice President Tim Towoerman Treasurer Sharie Linke 'oseon Dresher Moundsview City Hail Secretary Parks and Recreation Dept. Thomas S.Welty National Office: 2401 Highways 10r� Families of S.M.A. Moundsview, lvft'T 55112 (Spinal Muscular AtFopnvl P.O. 3ox 14165 Hignlona Parz,iL 50035 National Honorary Dear Sharie: Chairperson Harry Arderson Executive Director We 2reativ appreciated the oppotunity for the Families of S.M.A to Aucrey N.Lewis Board or Directors participate in the Moundsview Festival in the Park. .Robin Calan°.R.N. '/ctoria Cornelius Richard Grossman Early reports indicate that we raised over 31000.00 in our combined Karen Landers :oe L.Lewis ooeratiOIIs. Marilyn Noiditcn Treasurer With your support, we hope that the funds raised at the Festival will take us Joe L.Lewis - one step closer to our goal of finding the cause, cure and treatment of the Secretary Marilyn Naiditci, Spinal Muscular Atrophy diseases. Direction Editor Victoria Corneiius We look forward to your continued support as plans are underway for our Medical Research Director third annual Family Fun Fest in September. T. `.V`(11 be cabin'? IOU soon to ;tying Naicitcn discuss our needs. Medical Advisory Board Gerald S.Levin,M.D. Duke O.Kasorisin,M.D. hank.s again. Ralph'N.Richter,M.D. {twin M.Siegel,M.D. Scientific Advisory Board Sincerely, :acx Antal,M.D. David E.Comings,M.D. ,7? P.Michael Canneally,Ph.D. 2e 7 Reymond P.Roos,M.D. �! � ✓ �"`�`- General Counsel Richard Grossman Daniel A. Saldana New England Area Chapter Event Chairperson Karen Lancers President Memoer or N.O.2.0. {National Organization of Rare Disoraersi Alliance of Genetic 3uoport Groups International Alliance: Great 3ritan-Jennifer Trust For Sainal Muscular Atrocity TO: MAYOR AND CITY COUNCIL FROM: SAMANTHA ORDUNO, CITY ADMINISTRATOR DATE: JULY 27, 1994 RE: INDEX FOR WEEK OF AUGUST 1 , 1994 COUNCIL MEETING MEETINGS SCHEDULED FOR THE WEEK OF AUGUST 1, 1994 Council Work Session, Monday, August 1, 1994, 7:00 p.m. EDA Work Session immediately following Council Work Session ITEMS PROVIDED IN THIS WEEK'S COUNCIL PACKET This Is It! Agenda **************************** ADMINISTRATOR'S SCHEDULE (Please note that this schedule is subject to change as meetings are scheduled, rescheduled or canceled. At any time Audrey, Michele, or Tim C. will have my most current schedule and a number where I can be reached at all times .) Monday, August 1 9:00 a.m. Meeting with Jim Casserly 7:00 p.m. Council Meeting Tuesday, August 2 Wednesday, August 3 7:45 a.m. Ramsey County Managers Meeting 12:00 PIC 1 :30 MAC - Anoka County/Blaine Airport Thursday, August 4 Friday, August 5 Vacation - will return August 22 . :7.nil" REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 1. STAFF REPORT AGENDA SESSION DATE Report Number: 94-1256WS "M August 1, 1994 Report Date: 7-26-94 DISPOSITION Item Description: Discussion Regarding Drainage Problems on Pinewood Court Administrator's Review/Recommendation: - No comments to supplement this report ' ,t '' - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) i TMNIARY; Staff has spoken with Mr. Gerner of 2103 Pinewood Drive about the ' problem he has been experiencing with the storm sewer and open ditch that abuts his property. It seems that when the County Road I project was in construction, it was noted that the storm sewer between Pinewood Drive and County I and the holding pond south of County I was deteriorating. Staff spoke with Ramsey County officials about this situation and their recall was that some engineering was requested to determine if relining the existing 15" corrugated steel pipe with pvc of smaller diameter. At this time files and memories are being researched at SEH to recover this information. This method of correcting the problem was initiated and a 10" pvc pipe was inserted into all the concerned storm sewer pipe. At the time of this writing no documentation was received to support this method of correcting this deteriorating pipe. Staff will continue to keep Council and Mr. Gerner informed as more information is made available. Mi e Ulrich, Public Works Director RECOMMENDATION; s; REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 2. ©me STAFF REPORT Report Number: 94-1257WS JAGENDA SESSION DATEAugust 1, 1994 Report Date: 7-26-94 DISPOSITION Item Description: Administrators Review/Recommendation: - No comments to supplement this repo - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) $TTMMARY; City Planner, Paul Harrington spoke with Kathryn Harstad on Tuesday afternoon about scheduling a meeting on the site to discuss any further punch lists items . Paul explained to Ms. Harstad that he would be on vacation the rest of the week and she would have to schedule that meeting with me. My schedule will allow a visit to the site this week, possibly Wednesday afternoon. After addressing the remaining items if any are found, staff must tabulate all expenses from the project. These expenses will include all Inspection services, street sweeping services, engineering services and any administrative expenses. Paul has information on some of these details, and I have others . Since Paul is on vacation the rest of the week, staff will prepare a formal report to Council for distribution at the council meeting on Monday, August 1, 1994 . If you have any questions prior to the meeting please contact me. 2, Mike Ulrich, Public Works Director RECOMMENDATION; REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 3-• JL U'iJ STAFF REPORT Report Number: !_94-125B.W$- Report Date: 7-26-94 AGENDA SESSION DATE A„g„ct 1 , 1994 DISPOSITION Item Description: Presentation and Discussion of 1995 Proposed Enterprise Budgets Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) IZMMARY; Attached please find the first drafts of the Special Revenue And -- Enterprise Funds Budgets for your review. Staff will be present at the August 1 Work Session to discuss these budgets with you. SPECIAL REVENUE FUNDS Recreation Activity • Estimated Class fees of $184,783 and a transfer from the General Fund of $27,578 will give the Recreation Activity Fund $212,361 of Revenues in 1995. Those revenues will be sufficient to cover budgeted expenditures of $211,228. An excess of revenues over expenditures of $1,133 is anticipated for the Recreation Activity Fund in 1995. Cable TV The City estimates the receipt of $40,830 of franchise fees from Cable TV North Central in 1995. The City remits $15,000 of the franchise fees to the North Suburban Cable Commission to defray their operating expenses and the balance is used for local public service broadcasting estimated to be $25,830 for 1995. Recycling The City annually receives a SCORE grant from Ramsey County to subsidize recycling activities within the City. The amount of the 1995 grant is not yet available from Ramsey County. When that information is available the Recycling budget will be prepared and submitted for your consideration and review. RECOMMENDATION; ENTERPRISE FUNDS Surface Water Management Surface Water Management Fees of $122,808 are estimated to be collected from user fees in 1995. That amount is sufficient to offset budgeted expenditures of $94,625. Street Light Utility Revenues of the Street Light Utility for 1995 are estimated to be $59,258. Budgeted expenditures of $61,613 include the operation and maintenance of the City's Street Light System as well as the installation of 15 new street lights. As a consequence of lower than anticipated expenditures in 1992 and 1993, the Council lowered the rates and intends to return excess revenues of those years to users. An excess of expenditures over revenues of $2,355 is predicted for 1995. Water Utility Water sales for 1995 are based upon a three year average of 429 million gallons as sales have varied from 405 million gallons to 463 million gallons. Sales are greatly effected by weather; a hot summer vs. a cool one and/or rainfall, Following recommendations of a consultant's study at the time the water revenue bonds were issued a five cent rate increase for 1995 is proposed. The new rate of $1.20 would produce $515,112 in water sales. Interest income of $54,409 is based on the monthly average cash balance of the fund and assumes a rate of return of 3.25%. Use of retained earnings provides the cash necessary for debt service not generated by current income per the consultant's study. Total Revenues of $630,134 are projected for 1995. Expenditures of the Water Utility have been placed into three program budgets. Administration consists of utility billing activities and supervision of water operations. Utility and Equipment Maintenance accounts for water system and equipment maintenance. Water Production accounts for the costs of pumping, treating, and delivering water to the Utility's customers. Personnel services in Administration have increased substantially. This is the result of budgeting the Division secretary's salary in Administration when it had formerly been budgeted in Operations. Debt service on the Water Bonds is lower than 1994 due to the issuance of the Water Refunding Bonds in 1994. Contingency of $15,000 has been budgeted for the Water Utility. Past practice has been to transfer, at year end, any unused contingency to a Designation of Retained Earnings for Main Breaks. The Designated amount would be available in the event of a large and/or costly water main break. Total Expenses of the Water Utility are estimated to be $626,938 in 199$. A projected net income of $3,196 is estimated for 1995. Wastewater Utility_ Total Wastewater User Fees are based upon a three year average of the number of Residential Equivalent Connections(RECs) of 5,784 times the fee per REC. There was not a rate increase in 1994. Staff proposes an increase of 2.3% for 1995. This is an increase from $43 to $44 per REC. At that rate user fees of $1,017,984 are projected for 1995. Interest income of $19,732 is based on the monthly average cash balance of the fund and assumes a rate of return of 3.25%. A transfer of $31,193 from the Vehicle & Equipment Fund will help offset the purchase of the backhoe scheduled for replacement in 1995. Other revenues include billings for the discharge from a well on Long Lake Road by Williams Pipeline Company and the City's share of SAC charges. Total revenues of $1,116,826 are projected for the Wastewater Utility in 1995. Expenditures of the Wastewater Utility have been placed into three program budgets. Administration consists of utility billing activities and supervision of Wastewater operations. Utility equipment maintenance provides for the repair and maintenance of wastewater utilities, heavy equipment, and vehicles. Underground Inspection provides for the cleaning and inspection(by televising) of the City's wastewater system. Personnel services in Administration have increased substantially. This is the result of budgeting the Division secretary's salary in Administration when it had formerly been budgeted in Operations. At this time estimates of 1995 wastewater treatment costs by the MWCC are not yet available. As a result last year's costs have been budgeted and will be revised when estimates are received. Contingency of $15,000 has been budgeted for the Wastewater Utility. Past practice has been to transfer, at year end, any unused contingency to a Designation of Retained Earnings for Main Breaks. The Designated amount would be available in the event of a large and/or costly Wastewater main break. Total Expenses of the Wastewater Utility are estimated to be $1,114,750 in 1995. A projected net income of $2,076 is estimated for 1995. Golf Course The Golf Course is scheduled to open in July 1995. A projected income statement has been prepared and shows a projected net income of $0. This is based upon operations being subsidized by franchise fees, which will cover the Superintendent's salary, and a loan from the Water Fund. All of the above is per projections of Effective Golf Course Systems. In addition use of bond proceeds for capital equipment and maturation expenses have been projected for 1995. Golf Course expenses have been placed in three programs: Golf Course Operations, Club House Operations, and Practice Range Operations. These programs are described in detail in the attached program narratives. Staff will be present at the August 1 Work Session to discuss these budgets with you. Should you have any questions please do not hesitate to contact me or the Department Heads who prepared these budgets. Donald Brager, Finan Director WATER FUND INCOME STATEMENT 1992 1993 1994 1995 ACTUAL ACTUAL ESTIMATED PROPOSED REVENUE: SALES&USE FEES $486,834 $446,103 $490,702 $515,112 PENALTIES&INTEREST $6,614 $8,266 $7,378 $7,739 CONNECTION FEES $300 $200 $600 $500 PERMITS $340 $260 $330 $300 INVESTMENT INCOME $93,326 $87,185 $45,519 $54,409 METER SALES $6,035 $6,475 $5,715 $5,950 OTHER REVENUE $8,318 $2,326 $2,240 $1,836 TRANSFERS IN $0 $0 $0 $0 APPR OF RETAINED EARNINGS $0 $0 $184,128 $44,288 TOTAL REVENUES $601,767 $550,815 $736,612 $630,134 EXPENSES: OPERATIONS $355,472 $390,778 $404,087 $299,846 DEPRECIATION $137,947 $140,338 $43,169 $140,338 CAPITAL OUTLAY $13,231 $6,052 $16,150 $46,716 DEBT SERVICE $0 $0 $239,878 $125,038 CONTINGENCY $0 $0 $15,000 $15,000 MAINTENANCE ALLOWANCE $0 $0 $13,000 $0 DESIG.FOR MAINTENANCE V0 $0 $0 $0 TOTAL EXPENSES $506,650 $537,168 $731,284 $626,938 NET INCOME (LOSS) $95,117 $13,647 Mine $3,196 1995 PROGRAM/PERFORMANCE BUDGET DEPARTMENT Water PROGRAM Administration FUNDING SOURCE Water Fund .............................................. .............................................. ...............................:.............. The purpose of this program is to provide for the administration of water system and to bill users for services provided to them. .............................................. .:.:........................................ .... P12t3CrRAM'SUMMA-RX::=>: .............................................. ........................................ . .. The billing of water system users is performed primarily by the Utility Accountant; assistance and backup is provided by the Payroll Clerk. Billing forms, supplies, postage, computer maintenance, and auditing services are budgeted in this program. Supervision and professional assistance in system operations are performed by the Public Works Director, City Planner, Engineering Technician, and the Departmental Secretary. A portion of their salary and benefits, as well as training is budgeted in this program. ............................................................ ............................................................ . . . . . ....................................................... ............................................................ To bill users of the system accurately and in a timely manner. To oversee system operations to ensure that a quality product is provided to users. DEPARTMENT: Water PROGRAM:Administration EXPENDITURES 1992 1993 1994 1995 1995 ACTUAL ACTUAL BUDGET ESTIMATE APPROVED Employee Services 74,694 75,595 67,194 92,379 Materials&Services513 17 425 225 Ontractual Services 281,116 315,292 351,603 234,150 Capital Outlay 0 0 2,250 500 TOTAL 357,323 390,904 421,472 327,254 APPROPRIATION .................................................... .. ....... ............................ ...................... .. ....... ">:PERi§ONNEi :ALI;OCAi.ON ::::: ':' POSITION 1992 ACTUAL 1993 1994 BUDGET 1995 ESTIMATE 1995 , APPROVED F-T Positions: Utility .50 .50 .50 .50 Accountant Accounting .25 .25 .25 .25 Clerk > P/W Director .33 .33 .33 .33 Engr. .50 .50 .50 .50 Technician Planner .05 .05 .05 .05 Secretary .50 .50 .50 .50 Twit F-T Positions: 2.13 2.13 2.13 2.13 TOTAL FTE'S 2.13 2.13 2.13 2A3 CITY OF MOUNDS VIEW DEPARTMENTAL BUDGET DETAIL-1995 EXPENDITURES 700-4120 WATER UTILITY ADMINISTRATION 1992 1993 1994 1994 DEPARTMENT TEAM COUNCIL ITEM DESCRIPTION ACTUAL ACTUAL BUDGETED ESTIMATED REQUESTS REQUESTS APPROVES PERSONNEL SERVICES 010 SALARIES,REGULAR $61,237 $59,995 $53,309 $53,309 $73,907 $73,907 $0 011 OVERTIME,REGULAR $0 $0 $0 $0 $0 $0 $0 020 SALARIES,TEMP/PART-TIME $0 $0 $0 $0 $0 $0 $0 030 PENSIONS $7,746 $6,784 $6,279 $6,279 $8,771 $8,771 $0 040 GROUP INSURANCE $5,244 $7,253 $6,076 $6,076 $8,447 $8,447 $0 050 WORKERS COMPENSATION $1,467 $1,563 $1,530 $1,530 $1,254 $1,254 $0 TOTAL PERSONNEL SERVICES $75,694 $75,595 $67,194 $67,194 $92,379 $92,379 $0 MATERIALS+SUPPLIES 114 MISC OFFICE SUPPLIES $170 $0 $0 $0 $0 $0 $0 160 SUPPLIES,OPERATING $343 sgi $425 $425 $225 $225 N TOTAL MATERIALS+SUPPLIES $513 $17 $425 $425 $225 $225 $0 CONTRACTUAL SERVICES 303 OTHER PROFESSIONAL SERV $3,913 $3,695 $5,188 $5,188 $5,125 $5,125 $0 304 PROGRAM INSTIRICTORS $4,078 $4,047 $4,095 $4,095 $4,095 $4,095 $0 330 POSTAGE $1,895 $2,620 $2,790 $2,790 $2,790 $2,790 $0 343 PRINTING $915 $2,038 $4,005 $4,005 $3,082 $3,082 $0 361 MEMBERSHIPS $66 $60 $66 $66 $66 $66 $0 363 TRAINING $432 $918 $5,000 $5,000 $1,850 $1,000 $0 513 REPAIRS,EQUIPMENT $1,544 $2,392 $3,251 $3,251 $3,251 $2,757 $0 TOTAL CONTRACTUAL SERVICES $12,843 $15,770 $24,395 $24,395 $20,259 $18,915 $0 CAPITAL OUTLAY 703 EQUIPMENT $0 $0 $2,250 $2,250 $500 $0 TOTAL CAPITAL OUTLAY $0 $0 $2,250 $2,250 $500 $500 $0 DEBT SERVICE 801 PRINCIPAL $0 $0 $55,000 $55,000 $0 $0 $0 802 INTEREST $188,358 $185,953 $184,128 $184,128 $124,288 $124,288 $0 803 PAYING AGENT FEES $196 $0 $750 $750 $750 $750 $0 TOTAL DEBT SERVICE $188,554 $185,953 $239,878 $239,878 $125,038 $125,038 $0 MISC DISBURSEMENTS 990 TRANSFERS OUT $79,719 $113,569 $87,330 $87,330 $90,197 $90,197 $0 TOTAL MISC DISBURSEMENTS $79,719 $113,569 $87,330 $87,330 $90,197 $90,197 $0 GRAND TOTAL WATER ADMINIS1 $357323 $390,904 $421,472 $421,472 $328,598 $327,254 V 1995 PROGRAM/PERFORMANCE BUDGET DIVISION WATER PROGRAM WATER PRODUCTION FUNDING SOURCE WATER PROGRAM PURPOSE Provide the highest quality potable water for the city's customers, using the most modern and up to date methods and equipment, and comply with all Safe Drinking Water Act regulations. PROGRAM SUMMARY The division has six deep wells with a pumping capacity of 7.2 million gallons per day, (mgd). With three (3) iron and manganese removals plants capable of treating 5.76 mgd. The average daily demand is 1.5 mgd, with a summer time peak demand of 3.5 mgd. Capital requests for this program are lab equipment ($ 1,500), and a laptop computer ($ 2,200). 1995 PROGRAM OBJECTIVES To meets the divisions objectives, staff must consistently test raw and finished water. Many of these tests are performed in-house with lab equipment at one of the treatment plants. Tests performed are chlorine (free & total), manganese, iron, ph, hardness, and fluoride. Samples for bacteria and fluoride are taken on a scheduled basis and submitted to the Minnesota Department of Health for testing also. 1995 PROGRAM PERFORMANCE MEASURES' 1. Comply with all Safe Water Drinking Water regulations. 2. Perform daily test of finished water. 3. Operate wells as efficiently as possible. 4. Reduce City related water complaints to ten (10) per year. • DIVISION: WATER PROGRAM: WATER PRODUCTION 1<995::;RESOURCE ALLOCATION EXPENDITURES 1992 1993 1994 1995 1995 ACTUAL BUDGET ESTIMATE APPR'D Employee Services $20,828 $23,845 $25,805 $27,020 Materials & Services $17,232 $18,012 $13,967 $17,142 Contractual Services $56,603 $69,810 $57,345 $60,003 Capital Outlay $1000 $3,700 GRAND TOTAL $95,663 $111,667 $98,117 $107,865 PERSONNEL ALLOCATIONS POSITION 1992 1993 1994 1995 1995 ACTUAL BUDGET ESTIMATE APPROVED F-T Positions: Operators .6 .6 .6 .6 Total F-T Positions: • Operators .6 :6 .6 .6 P-T Positions: TOTAL .6 .6 .6 .6 FTE'S 4 i CITY OF MOUNDS VIEW PUBLIC WORKS BUDGET DETAIL-1995 EXPENDITURES 07/19/94 700-4121 WATER PROGRAM: WATER PRODUCTION 1992 1993 1994 1994 DEPARTMENT TEAM COUNCIL ITEM DESCRIPTION ACTUAL ACTUAL BUDGETED ESTIMATED REQUESTS REQUESTS APPROVES PERSONNEL SERVICES 010 SALARIES,REGULAR $15,392 $18,751 $18,656 $18,656 $19,692 $19,692 $0 011 OVERTIME,REGULAR $1,949 $1,454 $1,515 $1,515 $1,650 $1,650 $0 020 SALARIES,TEMP/PART-TIME $0 $0 $0 $0 $0 $0 $0 030 PENSIONS $1,654 $1,754 $2,447 $2,447 $2,589 $2,589 $0 040 GROUP INSURANCE $1,461 $1,324 $2,226 $2,226 $2,376 $2,376 $0 050 WORKERS COMPENSATION $372 $562 $961 $961 $713 $713 $0 060 UNEMPLOYMENT COMP $0 $0 $0 $0 $0 $0 $0 TOTAL PERSONNEL SERVICES $20,828 $23,845 $25,805 $25,805 $27,020 $27,020 $0 MATERIALS+SUPPLIES 121 SUPPLIES,BLDGS+GRNDS $0 $0 $0 $0 $0 $0 $0 122 SUPPLIES,VEHICLE $0 $0 $0 $0 $0 $0 $0 123 SUPPLIES,EQUIPMENT $0 $0 $0 $0 $0 $0 $0 124 SUPPLIES,STREETS $0 $0 $0 $0 $0 $0 $0 125 SUPPLIES,UTILITIES $0 $0 $0 $0 $0 $0 $0 126 SUPPLIES,TRAFFIC CONTROL $0 $0 $0 $0 $0 $0 $0 160 SUPPLIES,OPERATING $15,243 $15,575 $11,050 $14,000 $14,700 $14,700 $0 170 MOTOR FUELS+LUBRICANT $1,606 $2,041 $2,630 $2,630 $2,082 $2,082 $0 240 UNIFORMS+CLOTHING $383 $396 $287 $300 $360 $360 $0 TOTAL MATERIALS+SUPPLIES $17,232 $18,012 $13,967 $16,930 $17,142 $17,142 $0 CONTRACTUAL SERVICES ------------ 303 OTHER PROFESSIONAL SERV $9,481 $5,423 $6,660 $6,660 $6,950 $5,750 $0 310 COMMUNICATIONS-TELEPHONE $0 $0 $0 $0 $0 $0 $0 321 ELECTRICITY $46,622 $63,912 $50,110 $55,000 $57,589 $53,303 $0 322 NATURAL GAS $0 $0 $0 $0 $0 $0 $0 330 POSTAGE $0 $0 $0 $0 $0 $0 $0 341 LEGAL NOTICES $0 $0 $0 $0 $0 $0 $0 342 ADVERTISEMENTS $0 $0 $0 $0 $0 $0 $0 361 MEMBERSHIPS $0 $0 $0 $0 $0 $0 $0 363 TRAINING $500 $475 $575 $575 $1,150 $950 $0 380 MILEAGE $0 $0 $0 $0 $0 $0 $0 401 RENTAL,EQUIPMENT $0 $0 $0 $0 $0 $0 $0 511 REP.,BLDGS+GROUNDS $0 $0 $0 $0 $0 $0 $0 513 REPAIRS,EQUIPMENT $0 $0 $0 $0 $0 $0 $0 514 REPAIRS,STREETS $0 $0 $0 $0 $0 $0 $0 515 REPAIRS,UTILITIES $0 $0 $0 $0 $0 $0 $0 TOTAL CONTRACTUAL SERVICES $56,603 $69,810 $57,345 $62,235 $65,689 $60,003 $0 CAPITAL OUTLAY 703 EQUIPMENT $0 $0 $1,000 $1,000 $1,500 $3,700 $0 GRAND TOTAL $94,663 $111,667 $98,117 $105,970 $111,351 $107,865 $0 1995 PROGRAM/PERFORMANCE BUDGET DIVISION WATER PROGRAM INFRASTRUCTURE & EQ. MAINTENANCE FUNDING SOURCE WATER ................................................................... ..... ........... ........................................................ ...... ... . . ........... PROGRAM PURPOSE To operate and maintain the divisions capital assets, performing scheduled preventative maintenance to ensure longevity for all equipment and structures. PROGRAM..SUMMARY Preventative and routine maintenance activities within the division include hydrant servicing and pumping, yearly or scheduled well pump inspection, building maintenance, meter repair, testing, installation and reading, locations of underground services and water mains. The division operates two (2)utility trucks, a loader, backhoe and a dump truck, (the heavy equipment is jointly purchased and maintained by the Streets and Sewer divisions). This equipment is maintained by the operators within their abilities. Specialized repairs will be performed by the City's mechanic or contracted to the respected dealer. Capital requests for this program are well pump inspection ($ 15,000), a dewatering system ($3,000), replacement of the current backhoe (30,666), upgrading the skidloader ($500), office furniture ($1,350), and water meters ($7,000). An addition to this years budget is the Water Division's share of insurance ($17,816). • 1995 PROGRAM OBJECTIVES Some of the goals of this program are to flush hydrants in the spring after sweeping operations are completed. Inspection of well pumps are made periodically depending on a combination of many factors. They may be hours in service, millions of gallons pumped, amount of drawdown, which could indicate less pump efficiency, and pumping velocity in gallons per minute. Structures such as pump houses, treatment plant buildings, are maintained and repaired as needed and the resivior and tower are inspected approximately every ten (10) years. This inspection is to perform preventative maintenance of smaller magnitude versus intensive structural repairs and painting. Providing training for equipment operators, enabling them to operate in a safe and proficient manner is also an important goal of this program. Maintaining capital equipment to provide for reliability and longevity is achieved through daily inspections,innovated maintenance methods, and operator ownership and pride. 1995 PROGRAM PERFORMANCE MEASURES 1. Repair damaged hydrants within one (1) week of notification. 2. Flush hydrants after completion of street sweeping. 3. Inspect well pumps as scheduled: 4. Comply with One-Call location guidelines. 5. Purchase quality vehicles and equipment ensuring the best long term investment. DIVISION: WATER PROGRAM: INFRASTRUCTURE & EQUIPMENT MAINTENANCE .1995 .RSOURCE ALLOCATION EXPENDITURES 1992 1993 1994 1995 1995 ACTUAL BUDGET ESTIMATE APPR'D Employee Services $74,616 $76,635 $77,089 $85,946 Materials & Services $10,485 $19,092 $14,030 $14,090 Contractual Services $16,494. $15,285 $14,120 $34,270 Capital Outlay $43,000 $19,900 $42,516 GRAND TOTAL $144,595 $111,012 $140,139 $191,822 PERSONNEL ALLOCATIONS POSITION 1992 1993 1994 1995 1995 ACTUAL BUDGET ESTIMATE APPROVED F-T Positions: Operators 1.4 1.4 1.4 1.4 Total F-T Positions: Operators 1.4 1.4 1.4 1.4 P-T Positions: 2 Seasonals .5 .5 .5 .5 TOTAL 1.9 1.9 1.9 1.9 FTE'S 4 ` CITY OF MOUNDS VIEW PUBLIC WORKS BUDGET DETAIL-1995 EXPENDITURES 07/20/94 700-4121 WATER PROGRAM: INFRASTUCTURE&EQ.MAINTENANCE 1992 1993 1994 1994 DEPARTMENT TEAM COUNCIL ITEM DESCRIPTION ACTUAL ACTUAL BUDGETED ESTIMATED REQUESTS REQUESTS APPROVES PERSONNEL SERVICES 010 SALARIES,REGULAR $41,280 $50,290 $49,670 $49,670 $56,670 $56,670 $0 011 OVERTIME,REGULAR $4,549 $3,393 $3,535 $3,535 $3,850 $3,850 $0 020 SALARIES,TEMP/PART-TIME $15,304 $8,961 $7,504 $8,500 $7,772 $7,772 $0 030 PENSIONS $6,541 $6,940 $7,140 $7,140 $8,284 $8,284 $0 040 GROUP INSURANCE $5,685 $5,151 $6,076 $6,076 $6,864 $6,864 $0 050 WORKERS COMPENSATION $1,257 $1,900 $3,164 $3,164 $2,506 $2,506 $0 060 UNEMPLOYMENT COMP $0 $0 $0 $0 $0 $0 $0 TOTAL PERSONNEL SERVICES $74,616 $76,635 $77,089 $78,085 $85,946 $85,946 $0 MATERIALS+SUPPLIES 121 SUPPLIES,BLDGS+GRNDS $1,783 $2,931 $1,275 $1,500 $1,500 $1,500 $0 122 SUPPLIES,VEHICLE - $815 $348 $800 $800 $725 $725 $0 123 SUPPLIES,EQUIPMENT $1,317 $753 $1,013 $1,000 $1,125 $1,125 $0 124 SUPPLIES,STREETS $395 $3,496 $540 $540 $600 $600 $0 125 SUPPLIES,UTILITIES $2,527 $7,283 $6,350 $6,350 $6,275 $6,275 $0 126 SUPPLIES,TRAFFIC CONTROL $0 $319 $350 $350 $200 $200 $0 160 SUPPLIES,OPERATING $1,863 $1,904 $1,551 $1,551 $1,525 $1,525 $0 170 MOTOR FUELS+LUBRICANT $892 $1,134 $1,480 $1,480 $1,343 $1,343 $0 240 UNIFORMS+CLOTHING $893 $924 $671 $671 $797 $797 $0 TOTAL MATERIALS+SUPPLIES $10,485 $19,092 $14,030 $14,242 $14,090 $14,090 $0 CONTRACTUAL SERVICES 303 OTHER PROFESSIONAL SERV $0 $0 $0 $0 $1,750 $1,750 $0 310 COMMUNICATIONS-TELEPHONE $225 $1,611 $1,400 $1,400 $1,680 $1,680 $0 321 ELECTRICITY $0 $0 $0 $0 $0 $0 $0 322 NATURAL GAS $9,418 $7,728 $7,290 $8,000 $8,397 $7,772 $0 330 POSTAGE $0 $0 $0 $0 $0 $0 $0 341 LEGAL NOTICES $0 $0 $0 $0 $0 $0 $0 342 ADVERTISEMENTS $0 $0 $0 $0 $0 $0 $0 361 MEMBERSHIPS $93 $227 $175 $200 $200 $200 $0 363 TRAINING $1;924 $1,825 $1,350 $1,500 $1,650 $1,550 $0 380 MILEAGE $0 $0 $0 $0 $0 $0 $0 401 RENTAL,EQUIPMENT $0 $1,356 $1,280 $1,280 $1,250 $1,250 $0 480 INSURANCE $0 $0 $0 $0 $17,818.00 $17,818.00 511 REP.,BLDGS+GROUNDS $0 $0 $0 $0 $0 $0 $0 513 REPAIRS,EQUIPMENT $2,915 $866 $625 $500 $500 $500 $0 514 REPAIRS,STREETS $0 $0 $0 $0 $0 $0 $0 515 REPAIRS,UTILITIES $1,919 $1,672 $2,000 $1,800 $1,750 $1,750 $0 TOTAL CONTRACTUAL SERVICES $16,494 $15,285 $14,120 $14,680 $34,995 $34,270 $0 CAPITAL OUTLAY 703 EQUIPMENT $43,000 $0 $19,900 $19,900 $644,500 $42,516 $0 795 DEPRECIATION EXPENSE TOTAL CAPITAL $43,000 $0 $19,900 $19,900 $644,500 $42,516 $0 MISC DISBURSEMENTS 910 CONTINGENCY $0 $0 $15,000 $15,000 $15,000 $15,000 $0 TOTAL MISC DISBERSMENTS $0 $0 $15,000 $15,000 $15,000 $15,000 $0 GRAND TOTAL $144,595 $111,012 $140,139 $141,907 $794,531 $191,822 $0 4 F CITY OF MOUNDS VIEW PUBLIC WORKS BUDGET DETAIL-1995 EXPENDITURES 07/20/94 700-4121 WATER PROGRAM: TOTAL DIVISION BUDGET 1992 1993 1994 1994 DEPARTMENT TEAM COUNCIL ITEM DESCRIPTION ACTUAL ACTUAL BUDGETED ESTIMATED REQUESTS REQUESTS APPROVES PERSONNEL SERVICES 010 SALARIES,REGULAR $56,672 $69,041 $68,326 $68,326 $76,362 $76,362 $0 011 OVERTIME,REGULAR $6,498 $4,847 $5,050 $5,050 $5,500 $5,500 $0 020 SALARIES,TEMP/PART-TIME $15,304 $8,961 $7,504 $8,500 $7,772 $7,772 $0 030 PENSIONS $8,195 $8,694 $9,587 $9,587 $10,873 $10,873 $0 040 GROUP INSURANCE $7,146 $6,475 $8,302 $8,302 $9,240 $9,240 $0 050 WORKERS COMPENSATION $1,629 $2,462 $4,125 $4,125 $3,219 $3,219 $0 060 UNEMPLOYMENT COMP $0 $0 $0 $0 $0 $0 $0 TOTAL PERSONNEL SERVICES $95,444 $100,480 $102,894 $103,890 $112,966 $112,966 $0 MATERIALS+SUPPLIES -------------- 121 SUPPLIES,BLDGS+GRNDS $1,783 $2,931 $1,275 $1,500 $1,500 $1,500 $0 122 SUPPLIES,VEHICLE $815 $348 $800 $800 $725 $725 $0 123 SUPPLIES,EQUIPMENT $1,317 $753 $1,013 $1,000 $1,125 $1,125 $0 124 SUPPLIES,STREETS $395 $3,496 $540 $540 $600 $600 $0 125 SUPPLIES,UTILITIES $2,527 $7,283 $6,350 $6,350 $6,275 $6,275 $0 126 SUPPLIES,TRAFFIC CONTROL $0 $319 $350 $350 $200 $200 $0 160 SUPPLIES,OPERATING $17,106 $17,479 $12,601 $15,551 $16,225 $16,225 $0 170 MOTOR FUELS+LUBRICANT $2,498 $3,175 $4,110 $4,110 $3,425 $3,425 $0 240 UNIFORMS+CLOTHING $1,276 $1,320 $958 $971 $1,157 $1,157 $0 TOTAL MATERIALS+SUPPLIES $27,717 $37,104 $27,997 $31,172 $31,232 $31,232 $0 CONTRACTUAL SERVICES 303 OTHER PROFESSIONAL SERV $9,481 $5,423 $6,660 $6,660 $8,700 $7,500 $0 310 COMMUNICATIONS-TELEPHONE $225 $1,611 $1,400 $1,400 $1,680 $1,680 $0 321 ELECTRICITY $46,622 $63,912 $50,110 $55,000 $57,589 $53,303 $0 322 NATURAL GAS $9,418 $7,728 $7,290 $8,000 $8,397 $7,772 $0 330 POSTAGE $0 $0 $0 $0 $0 $0 $0 341 LEGAL NOTICES $0 $0 $0 $0 $0 $0 $0 342 ADVERTISEMENTS $0 $0 $0 $0 $0 $0 $0 361 MEMBERSHIPS $93 $227 $175 $200 $200 $200 $0 363 TRAINING $2,424 $2,300 $1,925 $2,075 $2,800 $2,500 $0 380 MILEAGE $0 $0 $0 $0 $0 $0 $0 401 RENTAL,EQUIPMENT $0 $1,356 $1,280 $1,280 $1,250 $1,250 $0 480 INSURANCE $0 $0 $0 $0 $17,816 $17,816 $0 511 REP.,BLDGS+GROUNDS $0 $0 $0 $0 $0 $0 $0 513 REPAIRS,EQUIPMENT $2,915 $866 $625 $500 $500 $500 $0 514 REPAIRS,STREETS $0 $0 $0 $0 $0 $0 $0 515 REPAIRS,UTILITIES $1,919 $1,672 $2,000 $1,800 $1,750 $1,750 $0 TOTAL CONTRACTUAL SERVICES $73,097 $85,095 $71,465 $76,915 $100,682 $94,270 $0 CAPITAL OUTLAY 703 EQUIPMENT $43,000 $0 $20,900 $20,900 $646,000 $46,216 $0 705 CONSTRUCTION $13,231 $6,052 $0 $0 $0 $0 $0 795 DEPRECIATION EXPENSE $137,947 $140,338 $43,169 $43,169 $140,338 $140,338 $0 TOTAL CAPITAL OUTLAY $194,178 $146,390 $64,069 $64,069 $786,338 $186,554 $0 MISC DISBURSEMENTS 904 COLLECTION-OTHER AGENCIES $1,500 $0 $0 $0 $0 $0 $0 910 CONTINGENCY $0 $0 $15,000 $0 $15,000 $15,000 $0 TOTAL MISC DISBURSEMENTS $1,500 $0 $15,000 $0 $15,000 $15,000 $0 700-4122 WATER UTILITY 515 UTILITY REPAIRS $0 $0 $12,000 $13,000 $15,000 $15,000 $0 GRAND TOTAL $239,258 $222,679 $235,256 $245,877 $905,880 $299,684 $0 REQUEST FOR COUNCIL CONSIDERATION Agenda Section: CMOS STAFF REPORT Report Number: " °gin August 1, 1994 Report Date: AGENDA SESSION DATE 7 26 94 DISPOSITION Item Description: Discussion Regarding Rates and Meter Operations f,, Administrator's Review/Recommendatio - No comments to supplement this repo, , ,i X11, - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) $[JMMARY; A city wide meter change out is proposed for the 1995 budget.The __ proposed new system will allow for automatic meter reading and billing. This new technology will save on increasing labor costs, and increase revenues in water sales. Estimated costs for this capital expenditure is $620,000. Although this is a high ticket capital investment, it must be noted that the city has never pursued a water meter change out since the system was installed in the 1960 's . These water meters produce revenues for the water division which not only pay for the water produced, but wages for staff, and a borrowing source for other city projects. Staff has researched this project, and received some information from vendors and other cities- relating to the average accuracy ratings of their existing meters. The average rating for meters comparable to our system is 85% accuracy. Since meters very rarely register high, that means the meter is sending a low reading to the register. This happens when meters wear out, or become plugged with minerals such as iron and manganese that are in the water. Mounds View has a very good chance of having many of these such meters. For almost 10 years the Water Division has replaced 500 meters in the system. Many of the meters replaced were either worn out or plugged. Mounds View has approximately 2900 water customers, of which 50 to 60 are commercial/industrial or multi-family buildings .The potential * for revenue loss in a larger meter is considerably higher than in residential meters . Using conservative numbers a short analysis was done to estimate revenues lost to inaccurate meters, and labor costs to read meters once a year, read commercial meters quarterly and perform final readings on residential services throughout the year. /i) Li Mia rich, Public Works Director RECOMMENDATION; STAFF REPORT PAGE TWO AUGUST 1, 1994 * Mounds View's average usage in million gallons per day, (mgd) , 1.3 mgd. * Mounds View's current water rate, $1. 15 / 1000 gallons * Mounds View's labor rate for water operators including benefits, approximately $18. 00 / hour. * Mounds View's costs for annual meter readers $6,000 . * Mounds View's Utility Clerks rate for meter reading data entry and billing time, $1,605. * Assuming a 90 % accuracy rating of water meters. Calculations of potential savings in labor and increased billable water usage: 10 % of 1.3 mgd lost / day is 130,000 gallons. 130,000 gal. * $1. 15 / 1000 gal. = $149 .50 lost / day $149 .50 * 365 days / year = $54,567 .50 / year lost revenue due to inaccurate meters. Add to $54,567 .50 the cost of labor related to water meters. $6,000 for annual meter readers ** Average of 300 meter readings annually = $5,400. ** 3 days labor to read commercial readings quarterly = $1,728. ** Labor saved and revenues earned from inaccurately read residents reading meters quarterly, and an average of 30 repairs required quarterly = $2, 160 ** Utility Clerk's wages for water billing = $1,605. ** These labor hours and wages can be saved by having employees involve in other productive tasks. In fact these rates could be doubled by the fact that employees are taken away from productive tasks to perform high rate menial labor tasks. $54,567 .50 - Lost water revenue 6,000.00 - Annual meter readers 5,400 .00 - Residential final readings annually 1,728. 00 - Commercial quarterly meter readings 2,160 .00 - Rereads and repairs 1,605 . 00 - Utility Clerks wages for water billings $71,460.50 Total real dollars saved Financing this type of project can be accomplished in many ways. There is no one correct procedure, each city has it's own methods and reasons for implementing their individual financing plan. Finance Director, Don Brager and I have briefly discussed a few of Mounds View's options. Should council approve a meter change out any one of the following options could be adopted: STAFF REPORT PAGE THREE AUGUST 1, 1994 1. Institute a meter charge of $5.00 per quarter. 2 . Increase water rates by $ .05 per 1000 gallons . 3. Assess a one time meter fee for replacement. 4 . Finance the purchase of the change out through a lease to own or purchase agency. This option can be discussed further at the council meeting. It may have some good financial advantages. 5 . Commercial / Industrial and Multi-family residents would pay completely for their meters. Based on the preceding options, the following revenues could be produced: $5.00 / quarter meter charge = $23,725 / year $ .05 rate increase = $57,000 / year In summarizing all the preceding estimates of increased revenues, rates, and meter charges and decreased labor hours approximately $152,185 per year could be generated. If initial cash flow is needed, a loan from retained earnings of the Water fund could be used. Current pricing information indicates that a complete residential meter replacement would cost approximately $215 . As mentioned earlier in this report, the City has replaced approximately 500 meters in the last 10 years that could be retrofitted with the proper equipment to enable them to be compatible with an automatic reading system. The reduction in cost is anticipated to be $55 per meter or a $27,500 savings. These meters in the system would be randomly tested for accuracy. The aforementioned costs reductions in labor and the increased water revenues are two very good reasons for considering this project. Staff would also express some growing concerns related to reading water meters. In recent years fears throughout the general public to allow any strangers into homes has increased. Even though the City's meter readers are trained and carry identification, some residents will not allow them to enter their homes. There is also some concern expressed from City readers about entering homes alone and having to go down into a basement to read meters. Meter readers are allowed to return to a residency three times to attempt to get a meter reading. Many times the reading is not received. It is then the responsibility of the full time water operators to schedule an appointment to read the meter. One last comment for thought is that the City should receive payment for all water consumed by the community, and the customers should feel that the City is operating the Water business in the most efficient and cost effective manner. If Council should have any questions prior to the work session that may require staff to procure more information, or any general question, please feel free to call me. I SEWER FUND INCOME STATEMENT 1992 1993 1994 1995 ACTUAL ACTUAL ESTIMATED PROPOSED REVENUE: SALES&USE FEES $945,824 $1,005,237 $984,012 $1,017,984 PENALTIES&INTEREST $12,913 $15,498 $14,237 $14,489 CONNECTION FEES $900 $400 $900 $600 PERMITS $260 $0 $240 $250 INVESTMENT INCOME $23,640 $29,053 $19,190 $19,732 METER SALES $0 $0 $0 $0 OTHER REVENUE $23,733 $35,541 $21,447 $32,578 TRANSFERS IN $0 $0 $0 $31,193 APPR.OF RETAINED EARNINGS $0 $0 $0 $0 TOTAL REVENUES $1007,270 $1,085,729 $1,040,026 $1,116,826 EXPENSES: OPERATIONS $830,405 $825,066 $854,710 $926,092 DEPRECIATION $128,433 $133,442 $25,083 $133,442 CAPITAL OUTLAY $0 $174,490 $35,450 $40,216 DEBT SERVICE $0 $0 $0 $0 CONTINGENCY $0 $0 $15,000 $15,000 MAINTENANCE ALLOWANCE $5,868 $0 $25,000 $0 DESIG.FOR MAINTENANCE $0 $0 $0 N TOTAL EXPENSES $964,706 $1,132,998 $955,243 $1,114,750 NET INCOME(LOSS) $42,564 ($47,269) $84,783 $2,076 1995 PROGRAM/PERFORMANCE BUDGET DEPARTMENT Wastewater PROGRAM Administration FUNDING SOURCE Wastewater Fund .............................................. .............................................. .............................................. .............................................. The purpose of this program is to provide for the administration of Wastewater system and to bill users for services provided to them. ..........................................:... .............................................. .............................................. .............................................. .............................................. .............................................. .............................................. .............................................. The billing of Wastewater system users is performed primarily by the Utility Accountant; assistance and backup is provided by the Payroll Clerk. Billing forms, supplies, postage, computer maintenance, and auditing services are budgeted in this program. Supervision and professional assistance in system operations are performed by the Public Works Director, City Planner, Engineering Technician, and the Departmental Secretary. A portion of their salary and benefits, as well as training is budgeted in this program. In addition, the costs of wastewater treatment by the Metropolitan Waste Control Commission(MWCC) is an expense of this program. ............................................................ ............................................................ ............................................................ ............................................................ ............................................................ ............................................................ ............................................................ To bill users of the system accurately and in a timely manner. To oversee system operations to ensure that uninterrupted service is provided to users. DEPARTMENT; Wastewater PROGRAM:Administration EXPENDITURES 1992 1993 1994 1995 1995 ACTUAL ACTUAL BUDGET ESTIMATE APPROVED Employee Services 81,019 82,786 67,194 92,378 &services 226 4 449 225 Contractual Services 604,850 657,930 638,858 678,615 Capital 0 3,093 2,250 500 TOTAL 686,095 743,813 707,751 772,168 APPROPRIATION POSITION 1992 ACTUAL 1993 1994 BUDGET 1995 ESTIMATE 1995 APPROVED F-T Positions: Utility .50 .50 .50 .50 Accountant Accounting .25 .25 .25 .25 Clerk P/W Director .33 .33 .33 .33 Engr. .50 .50 .50 .50 Technician Planner .05 .05 .05 .05 • Secretary .50 .50 .50 .50 Tota{F-T Positions: 2.13 2.13 2.13 2.13 TOTAL FTE'S 2.13 2.13 2.13 2.13 Girl OF MOUNDS VIEW DEPARTMENTAL BUDGET DETAIL-1995 EXPENDITURES 730-4120 SEWER UTILITY ADMINISTRATION 1992 1993 1994 1994 DEPARTMENT TEAM COUNCIL ITEM DESCRIPTION ACTUAL ACTUAL BUDGETED ESTIMATED REQUESTS REQUESTS APPROVES PERSONNEL SERVICES 010 SALARIES,REGULAR $67,291 $68,086 $53,309 $53,309 $73,905 $73,905 $0 011 OVERTIME,REGULAR $0 $0 $0 $0 $0 $0 $0 020 SALARIES,TEMP/PART-TIME $0 $0 $0 $0 $0 $0 $0 030 PENSIONS $7,017 $6,481 $6,279 $6,279 $8,771 $8,771 $0 040 GROUP INSURANCE $5,244 $6,656 $6,076 $6,076 $8,448 $8,448 $0 050 WORKERS COMPENSATION $1,467 $1,563 $1,530 $1,530 $1,254 $1,254 $0 TOTAL PERSONNEL SERVICES $81,019 $82,786 $67,194 $67,194 $92,378 $92,378 $0 MATERIALS +SUPPLIES 114 MISC OFFICE SUPPLIES $166 $0 $0 $0 $0 $0 $0 160 SUPPLIES,OPERATING $Q $4 $449 $449 $225 $225 $0 TOTAL MATERIALS+SUPPLIES $226 $4 $449 $449 $225 $225 $0 CONTRACTUAL SERVICES 303 OTHER PROFESSIONAL SERV $3,806 $3,689 $5,188 $5,188 $5,125 $5,125 $0 323 METRO WASTE CONT COMM $539,163 $556,607 $558,324 $558,324 $600,198 $600,198 $0 330 POSTAGE $990 $1,243 $1,417 $1,417 $1,417 $1,417 $0 343 PRINTING $0 $2,038 $3,361 $3,361 $2,382 $2,382 $0 361 MEMBERSHIPS $0 $60 $66 $66 $66 $66 $0 363 TRAINING $426 $230 $1,850 $1,850 $1,850 $1,000 $0 513 REPAIRS,EQUIPMENT $1,544 $2,332 $3,252 $3,252 $3,251 $2,757 $0 TOTAL CONTRACTUAL SERVICES $545,929 $566,199 $573,458 $573,458 $614,289 $612,945 $0 CAPITAL OUTLAY 703 EQUIPMENT $0 $3,093 $2,250 $2,250 M $500 $0 TOTAL CAPITAL OUTLAY $0 $3,093 $2,250 $2,250 $500 $500 $0 MISC DISBURSEMENTS 990 TRANSFERS OUT $58,921 $91,731 $64,400 $64,400 $66,120 $66,120 $0 TOTAL MISC DISBURSEMENTS $58,921 $91,731 $64,400 $64,400 $66,120 $66,120 $0 TOTAL SEWER ADMINISTRATION $686,095 $743.813 $707,751 $707,751 $773,512 $772,168 sQ 1995 PROGRAM/PERFORMANCE BUDGET DIVISION WASTEWATER PROGRAM UNDERGROUND INSPECTION FUNDING SOURCE WASTEWATER PROGRAM PURPOSE Provide underground inspection for the city's sanitary sewer system. PROGRAM SUMMARY After cleaning, the employees in the division will televise underground sanitary sewer mains, recommend appropriate rehabilitation methods, and document investigations. The city's infrastructure consist of approximately thirty six (36) miles of underground sewer mains and over nine hundred (900) manholes. A Capital expenditure requested for 1995 flow monitoring equipment ($ 5,000). 1995 PROGRAM OBJECTIVES Objections of this program are to inspect the sanitary sewer mains to ensure proper functioning of the system. In providing this inspection the division can locate infiltration, possible sump pump discharge, root infiltration, broken pipes and manholes in need of rehabilitation. 1995 PROGRAM PERFORMANCE MEASURES 1. Clean and Televise 1/5 of the City's sanitary sewer system. 2. Provide residents with information regarding service obstructions. 3. Develop a Sanitary Sewer maintenance and inspection program. DIVISION: WASTEWATER PROGRAM: UNDERGROUND INSPECTION 1995 RESOURCE ALLOCATION EXPENDITURES 1992 1993 1994 1995 1995 ACTUAL BUDGET ESTIMATE APPR'D Employee Services $56,028 $57,810 $65,955 $67,818 Materials & Services $3,968 $5,284 $7,659 $6,671 Contractual Services $3,140 $3,143 $3,450 $3,100 Capital Outlay $33,200 $5,000 GRAND TOTAL $63,136 $66,237 $110,264 $82,589 PERSONNEL ALLOCATIONS' POSITION 1992 1993 1994 1995 1995 ACTUAL BUDGET ESTIMATE APPROVED F-T Positions: Operators 1.4 1.4 1.4 1.4 Total F-T Positions: Operators 1.4 1.4 1.4 1.4 P-T Positions: 1 Seasonal .25 .25 .25 .25 TOTAL 1.65 1.65 1.65 1.65 FTE'S 4 , CITY OF MOUNDS VIEW PUBLIC WORKS BUDGET DETAIL-1995 EXPENDITURES 07/20/94 730-4121 WASTEWATER PROGRAM: UNDERGROUND INSPECTION 1992 1993 1994 1994 DEPARTMENT TEAM COUNCIL. ITEM DESCRIPTION ACTUAL ACTUAL BUDGETED ESTIMATED REQUESTS REQUESTS APPROVES PERSONNEL SERVICES 010 SALARIES,REGULAR $31,018 $37,490 $42,894 $42,894 $45,034 $45,034 $0 011 OVERTIME,REGULAR $6,499 $5,208 $4,235 $4,235 $4,550 $4,550 $0 020 SALARIES,TEMP/PART-TIME $6,536 $2,341 $3,752 $4,000 $3,886 $3,886 $0 030 PENSIONS $4,962 $5,098 $5,582 $5,582 $6,015 $6,015 $0 040 GROUP INSURANCE $4,962 $5,098 $5,534 $5,534 $5,544 $5,544 $0 050 WORKERS COMPENSATION $2,051 $2,575 $3,958 $3,958 $2,789 $2,789 $0 060 UNEMPLOYMENT COMP $0 $0 $0 $0 $0 $0 $0 TOTAL PERSONNEL SERVICES $56,028 $57,810 $65,955 $66,203 $67,818 $67,818 $0 MATERIALS+SUPPLIES 121 SUPPLIES,BLDGS+GRNDS $0 $0 $0 $0 $0 $0 $0 122 SUPPLIES,VEHICLE $478 $187 $713 $713 $710 $600 $0 123 SUPPLIES,EQUIPMENT $305 $260 $500 $500 $500 $500 $0 124 SUPPLIES,STREETS $0 $0 $0 $0 $0 $0 $0 125 SUPPLIES,UTILITIES $0 $0 $0 $0 $0 $0 $0 126 SUPPLIES,TRAFFIC CONTROL $0 $0 $0 $0 $0 $0 $0 160 SUPPLIES,OPERATING $1,170 $1,876 $1,170 $1,170 $1,250 $1,250 $0 170 MOTOR FUELS+LUBRICANT $1,139 $1,996 $4,563 $3,500 $4,158 $3,508 $0 240 UNIFORMS+CLOTHING $876 $965 $713 $713 $813 $813 $0 TOTAL MATERIALS+SUPPLIES $3,968 $5,284 $7,659 $6,596 $7,431 $6,671 $0 CONTRACTUAL SERVICES 303 OTHER PROFESSIONAL SERV $2,718 $622 $1,000 $1,300 $1,000 $1,000 $0 310 COMMUNICATIONS-TELEPHONE $0 $0 $0 $0 $0 $0 $0 321 ELECTRICITY $0 $0 $0 $0 $0 $0 $0 322 NATURAL GAS $0 $0 $0 $0 $0 $0 $0 330 POSTAGE $0 $0 $0 $0 $0 $0 $0 341 LEGAL NOTICES $0 $0 $0 $0 $0 $0 $0 342 ADVERTISEMENTS $0 $0 $0 $0 $0 $0 $0 361 MEMBERSHIPS $0 $0 $0 $0 $0 $0 $0 363 TRAINING $0 $830 $1,700 $1,700 $1,300 $1,300 $0 380 MILEAGE $0 $0 $0 $0 $0 $0 $0 401 RENTAL,EQUIPMENT $0 $0 $0 $0 $0 $0 $0 511 REP.,BLDGS+GROUNDS $0 $0 $0 $0 $0 $0 $0 513 REPAIRS,EQUIPMENT $422 $1,691 $750 $750 $800 $800 $0 514 REPAIRS,STREETS $0 $0 $0 $0 $0 $0 $0 515 REPAIRS,UTILITIES $0 $0 $0 $0 $0 $0 $0 TOTAL CONTRACTUAL SERVICES $3,140 $3,143 $3,450 $3,750 $3,100 $3,100 $0 CAPITAL OUTLAY 703 EQUIPMENT $0 $0 $33,200 $33,200 $5,000 $5,000 $0 GRAND TOTAL $83,136 $66,237 $110,264 $109,749 $83,349 $82,589 $0 1995 PROGRAM/PERFORMANCE BUDGET DIVISION WASTEWATER PROGRAM INFRASTRUCTURE & EQUIPMENT MAINTENANCE FUNDING SOURCE WASTEWATER PROGRAM PURPOSE Provide repair and maintenance for the sanitary sewer utilities, heavy equipment, and vehicles. PROGRAM SUMMARY The division of one shuttle and two (2) primary employees provides maintenance for the city's two (2) sanitary lift stations, a Jet truck, a utility truck, an underground utility inspection unit, and equal shares of the city's backhoe, dump trucks, and loader. The divisions also operates various small pumps and hand powered equipment. Capital requests for this division in 1995 are replacement of the backhoe (30,666), a portable concrete mixer ($ 700), and a dewatering system ($ 3,000). 1995 PROGRAM OBJECTIVES The operators of this division provide maintenance and repair to the city's sanitary sewer infrastructure, and heavy equipment. Goals of the division are to clean 1/5 of the city's sanitary sewer system, and provide preventative maintenance on two (2) lift stations to ensure trouble free operations. . . .... . .... .. ... ..... .. ... . . . .. ... ..... .. .... .... .. ............ ...... . .... . .. .. 1995 PROGRAM PERFORMANCE MEASURES 1. Clean 1/5 of the City's sanitary sewer system. 2. Provide customer service for residents with possible backups. 3. Provide preventative maintenance for the sanitary sewer infrastructure. DIVISION: WASTEWATER PROGRAM: INFRASTRUCTURE & EQUIPMENT MAINTENANCE 1995 RESOURCE ALLOCATION EXPENDITURES 1992 1993 1994 1995 1995 ACTUAL BUDGET ESTIMATE APPR'D Employee Services $26,674 $28,414 $33,894 $45,423 Materials & Services $9,958 $8,305 $9,640 $7,236 Contractual Services $24,006 $4,498 $5,419 $6,360 Capital Outlay $34,716 GRAND TOTAL $63,938 $41,217 $48,953 $93,735 PERSONNEL ALLOCATIONS POSITION 1992 1993 1994 1995 1995 ACTUAL BUDGET ESTIMATE APPROVED F-T Positions: Operators .6 .6 .6 .6 Total F-T Positions: Operators .6 .6 .6 .6 P-T Positions: 1 Seasonal .25 .25 .25 .25 TOTAL .85 .85 .85 .85 FTE'S 4 + CITY OF MOUNDS VIEW PUBLIC WORKS BUDGET DETAIL-1995 EXPENDITURES 07/20/94 730-4121 WASTEWATER PROGRAM: INFRASTRUCTURE&EQ.MAINTENANCE 1992 1993 1994 1994 DEPARTMENT TEAM COUNCIL ITEM DESCRIPTION ACTUAL ACTUAL BUDGETED ESTIMATED REQUESTS REQUESTS APPROVES PERSONNEL SERVICES 010 SALARIES,REGULAR $15,243 $18,424 $21,079 $21,100 $30,122 $30,122 $0 011 OVERTIME,REGULAR $2,785 $2,232 $1,815 $2,000 $1,950 $1,950 $0 020 SALARIES,TEMP/PART-TIME $6,536 $2,341 $3,752 $4,200 $3,886 $3,886 $0 030 PENSIONS $2,438 $2,505 $2,743 $2,743 $3,879 $3,879 $0 040 GROUP INSURANCE $1,682 $1,640 $2,593 $2,593 $3,696 $3,696 $0 050 WORKERS COMPENSATION $990 $1,272 $1,912 $1,912 $1,890 $1,890 $0 060 UNEMPLOYMENT COMP $0 $0 $0 $0 $0 $0 $0 TOTAL PERSONNEL SERVICES $29,674 $28,414 $33,894 $34,548 $45,423 $45,423 $0 MATERIALS+SUPPLIES 121 SUPPLIES,BLDGS+GRNDS $681 $255 $270 $270 $300 $300 $0 122 SUPPLIES,VEHICLE $0 $0 $0 $0 $0 $0 $0 123 SUPPLIES,EQUIPMENT $1,692 $1,443 $2,820 $2,000 $2,400 $1,900 $0 124 SUPPLIES,STREETS $2,216 $0 $545 $545 $550 $550 $0 125 SUPPLIES,UTILITIES $1,664 $536 $2,025 $1,500 $1,600 $1,500 $0 126 SUPPLIES,TRAFFIC CONTROL $0 $319 $375 $375 $300 $300 $0 160 SUPPLIES,OPERATING $3,330 $5,339 $3,300 $3,300 $2,300 $2,300 $0 170 MOTOR FUELS+LUBRICANT $0 $0 $0 $0 $0 $0 $0 240 UNIFORMS+CLOTHING $375 $413 $305 $305 $386 $386 $0 TOTAL MATERIALS+SUPPLIES $9,958 $8,305 $9,640 $8,295 $7,836 $7,236 $0 CONTRACTUAL SERVICES 303 OTHER PROFESSIONAL SERV $734 $168 $375 $375 $375 $375 $0 310 COMMUNICATIONS-TELEPHONE $1,944 $890 $1,220 $1,220 $1,335 $1,335 $0 321 ELECTRICITY $875 $1,008 $989 $1,200 $1,127 $1,135 $0 322 NATURAL GAS $0 $0 $0 $0 $0 $0 $0 330 POSTAGE $0 $0 $0 $0 $0 $0 $0 341 LEGAL NOTICES $0 $0 $0 $0 $0 $0 $0 342 ADVERTISEMENTS $0 $0 $0 $0 $0 $0 $0 361 MEMBERSHIPS $0 $0 $0 $0 $0 $0 $0 363 TRAINING $0 $339 $700 $700 $750 $750 $0 380 MILEAGE $0 $0 $0 $0 $0 $0 $0 401 RENTAL,EQUIPMENT $738 $1,078 $1,230 $1,230 $1,250 $1,250 $0 480 INSURANCE $0 $0 $0 $0 $0 $0 $0 511 REP.,BLDGS+GROUNDS $0 $0 $0 $0 $0 $0 $0 513 REPAIRS,EQUIPMENT $172 $690 $305 $500 $515 $515 $0 514 REPAIRS,STREETS $0 $0 $0 $0 $0 $0 $0 515 REPAIRS,UTILITIES $19,543 $325 $600 $800 $1,000 $1,000 $0 TOTAL CONTRACTUAL SERVICES $24,006 $4,498 $5,419 $6,025 $6,352 $6,360 $0 CAPITAL OUTLAY 703 EQUIPMENT $0 $0 $0 $0 $26,700 $34,716 $0 795 DEPRECIATION EXPENSE $0 $0 $0 $0 $0 $0 $0 TOTAL CAPITAL OUTLAY $0 $0 $0 $0 $26,700 $34,716 $0 MISC DISBURSEMENTS 904 COLLECTION-OTHER AGENCIES $0 $0 $0, $0 $0 $0 $0 910 CONTINGENCY $0 $0 $0 $0 $0 $0 $0 TOTAL MISC DISBURSEMENTS $0 $0 $0 $0 $0 $0 $0 GRAND TOTAL $63,938 $41,217 $48,953 $48,868 $86,311 $93,735 $0 4 i CITY OF MOUNDS VIEW PUBLIC WORKS BUDGET DETAIL-1995 EXPENDITURES 07/20/94 730-4121 WASTEWATER PROGRAM: TOTAL DIVISION BUDGET 1992 1993 1994 1994 DEPARTMENT TEAM COUNCIL ITEM DESCRIPTION ACTUAL ACTUAL BUDGETED ESTIMATED REQUESTS REQUESTS APPROVES PERSONNEL SERVICES 010 SALARIES,REGULAR $46,261 $55,914 $63,973 $63,994 $75,156 $75,156 $0 011 OVERTIME,REGULAR $9,284 $7,440 $6,050 $6,235 $6,500 $6,500 $0 020 SALARIES,TEMP/PART-TIME $13,072 $4,682 $7,504 $8,200 $7,772 $7,772 $0 030 PENSIONS $7,400 $7,603 $8,325 $8,325 $9,894 $9,894 $0 040 GROUP INSURANCE $6,644 $6,738 $8,127 $8,127 $9,240 $9,240 $0 050 WORKERS COMPENSATION $3,041 $3,847 $5,870 $5,870 $4,679 $4,679 $0 060 UNEMPLOYMENT COMP $0 $0 $0 $0 $0 $0 $0 TOTAL PERSONNEL SERVICES $85,702 $86,224 $99,849 $100,751 $113,241 $113,241 $0 MATERIALS+SUPPLIES 121 SUPPLIES,BLDGS+GRNDS $681 $255 $270 $270 $300 $300 $0 122 SUPPLIES,VEHICLE $478 $0 $713 $713 $710 $600 $0 123 SUPPLIES,EQUIPMENT $1,997 $1,703 $3,320 $2,500 $2,900 $2,400 $0 124 SUPPLIES,STREETS $2,216 $0 $545 $545 $550 $550 $0 125 SUPPLIES,UTILITIES $1,664 $536 $2,025 $1,500 $1,600 $1,500 $0 126 SUPPLIES,TRAFFIC CONTROL $0 $319 $375 $375 $300 $300 $0 160 SUPPLIES,OPERATING $4,500 $7,215 $4,470 $4,470 $3,550 $3,550 $0 170 MOTOR FUELS+LUBRICANT $1,139 $1,996 $4,563 $3,500 $4,158 $3,508 $0 240 UNIFORMS+CLOTHING $1,251 $1,378 $1,018 $1,018 $1,199 $1,199 $0 TOTAL MATERIALS+SUPPLIES $13,926 $13,402 $17,299 $14,891 $15,267 $13,907 $0 CONTRACTUAL SERVICES 303 OTHER PROFESSIONAL SERV $3,452 $790 $1,375 $1,675 $1,375 $1,375 $0 310 COMMUNICATIONS-TELEPHONE $1,944 $890 $1,220 $1,220 $1,335 $1,335 $0 321 ELECTRICITY $875 $1,008 $989 $1,200 $1,127 $1,135 $0 322 NATURAL GAS $0 $0 $0 $0 $0 $0 $0 330 POSTAGE $0 $0 $0 $0 $0 $0 $0 341 LEGAL NOTICES $0 $0 $0 $0 $0 $0 $0 342 ADVERTISEMENTS $0 $0 $0 $0 $0 $0 $0 361 MEMBERSHIPS $0 $0 $0 $0 $0 $0 $0 363 TRAINING $0 $1,169 $2,400 $2,400 $2,050 $2,050 $0 380 MILEAGE $0 $0 $0 $0 $0 $0 $0 401 RENTAL,EQUIPMENT $738 $1,078 $1,230 $1,230 $1,250 $1,250 $0 480 INSURANCE $0 $0 $0 $0 $17,816 $17,816 $0 511 REP.,BLDGS+GROUNDS $0 $0 $0 $0 $0 $0 $0 513 REPAIRS,EQUIPMENT $594 $2,381 $1,055 $1,250 $1,315 $1,315 $0 514 REPAIRS,STREETS $0 $0 $0 $0 $0 $0 $0 515 REPAIRS,UTILITIES $19,543 $325 $600 $800 $1,000 $1,000 $0 TOTAL CONTRACTUAL SERVICES $27,146 $7,641 $8,869 $9,775 $27,268 $27,276 $0 CAPITAL OUTLAY 703 EQUIPMENT $0 $0 $0 $0 $31,700 $39,716 $0 795 DEPRECIATION EXPENSE $128,533 $133,442 $58,283 $58,283 $133,442 $133,442 $0 TOTAL CAPITAL OUTLAY $128,533 $133,442 $58,283 $58,283 $165,142 $173,158 $0 MISC DISBURSEMENTS 904 COLLECTION-OTHER AGENCIES $0 $0 $0 $0 $0 $0 $0 910 CONTINGENCY $0 $0 $15,000 $15,000 $15,000 $15,000 $0 TOTAL MISC DISBURSEMENTS $0 $0 $15,000 $15,000 $15,000 $15,000 $0 GRAND TOTAL $255,307 $240,709 $199,300 $198,700 $335,918 $342,582 $0 CITY OF MOUNDS VIEW 1995 BUDGETED REVENUES 420 SURFACE WATER MANAGEMENT FUND 1992 1993 1994 1995 ITEM DESCRIPTION ACTUAL ACTUAL BUDGETED PROPOSED CHARGES FOR SERVICES 3470 USER FEES $0 $0 $114,808 $114,808 3472 CONNECTION CHARGES $6,122 $808 $5,000 $5,000 TOTAL CHARGES FOR SERVICES $6,122 $808 $119,808 $119,808 OTHER REVENUES 3901 INTEREST INCOME $7,433 $5,887 $3,000 $3,000 3850 APPROPRIATION-FUND BALANCE $0 $0 $0 $0 3961 TRANSFERS $0 $0 $0 $0 TOTAL OTHER REVENUES $7,433 $5,887 $3,000 $3,000 TOTAL SURFACE WATER MGT FUND $13,555 6'95 $122,808 $122,808 1995 PROGRAM/PERFORMANCE BUDGET { DIVISION SURFACE WATER MANAGEMENT PROGRAM STREET SWEEPING FUNDING SOURCE SWM FUND PROGRAM » __R < ><<>>`>> Provide street sweeping services throughout the entire City ........................................................................................... t............................................................................................. ............................................................................................ ............................................................................................ ........................................................................................... ............................................................................................ ........................................................................................... ............................................................................................ ........................................................................................... ............................................................................................ ........................................................................................... The division will utilize one three wheel pickup sweeper, a flusher truck, a tractor mounted broom, and a dump truck to sweep the entire city in the spring prior.to hydrant flushing, on an as needed basis throughout the summer months, and in the fall until all leaves are captured or snow fall. This program is funded with 1/3 full • e equivalent. uis program is Surface Water Management Fund supported. Street sweeping activities provide a preventative maintenance measure in the control of sedimentation accumulation in the City's drainage systems.and collect contaminants prior to discharge into streams and ponds. `''IE5ASUR0 1. Sweep all city streets in the spring prior to hydrant flushing. 2. Sweep streets periodically on an as needed basis throughout the summer months to prevent accumulated sand and debris from entering the drainage:,system, streets, and ponds. 3. Sweep all streets in the fall to collect leaves, preventing them from gathering on catch basin grates therefor decreasing the threat of localized flooding of roads, right of ways, and private property, during the spring thaw and rains. DIVISION: SURFACE WATER MANAGEMENT PROGRAM: STREET SWEEPING 1995 RESOURCE ALLOCATION EXPENDITURES 1992 1993 1994 1995 1995 ACTUAL BUDGET ESTIMATE APPROVED Employee Services $5,955 $6,344 $7,827 Materials & Services $635 $2,772 $3,119 $5,067 Contractual Services $735 $1,220 Capital Outlay TOTAL $635 $8,727 $10,198 $14,114 APPROPRIATION PERSONNEL ALLOCATIONS POSITION 1992 1993 1994 1995 1995 ACTUAL BUDGET ESTIMATE APPROVED F-T Positions: .17 .17 .17 .17 Maintenance Employee Total F-T .17 .17 .17 .17 Positions: P-T Positions: TOTAL .17 .17 .17 .17 FTE'S 4 4 CITY OF MOUNDS VIEW PUBLIC WORKS BUDGET DETAIL-1995 EXPENDITURES 07/20/94 420-4121 SURFACE WATER MANAGEMENT PROGRAM:STREET SWEEPING 1992 1993 1994 1994 DEPARTMENT TEAM COUNCIL ITEM DESCRIPTION ACTUAL ACTUAL BUDGETED ESTIMATED REQUESTS REQUESTS APPROVES PERSONNEL SERVICES 010 SALARIES,REGULAR $0 $4,246 $4,334 $8,667 $5,361 $5,361 $0 011 OVERTIME,REGULAR $0 $217 $500 $500 $750 $750 $0 020 SALARIES,TEMP/PART-TIME $0 $0 $0 $0 $0 $0 $0 030 PENSIONS $0 $528 $526 $587 $754 $741 $0 040 GROUP INSURANCE $0 $518 $620 $620 $660 $660 $0 050 WORKERS COMPENSATION $78 $446 $364 $364 $315 $315 $0 060 UNEMPLOYMENT COMP $0 $0 $0 $0 $0 $0 $0 TOTAL PERSONNEL SERVICES $78 $5,955 $6,344 $10,738 $7,840 $7,827 $0 MATERIALS+SUPPLIES 121 SUPPLIES,BLDGS+GRNDS $0 $0 $0 $0 $0 $0 $0 122 SUPPLIES,VEHICLE $0 $0 $0 $0 $0 $0 $0 123 SUPPLIES,EQUIPMENT $0 $0 $500 $500 $600 $600 $0 124 SUPPLIES,STREETS $0 $0 $100 $100 $125 $125 $0 125 SUPPLIES,UTILITIES $0 $0 $0 $0 $0 $0 $0 126 SUPPLIES,TRAFFIC CONTROL $0 $0 $0 $0 $0 $0 $0 160 SUPPLIES,OPERATING $210 $2,347 $2,350 $2,350 $3,412 $3,412 $0 170 MOTOR FUELS+LUBRICANT $0 $0 $0 $0 $837 $837 $0 240 UNIFORMS+CLOTHING $425 $425 $169 $169 $93 $93 $0 TOTAL MATERIALS+SUPPLIES $635 $2,772 $3,119 $3,119 $5,067 $5,067 $0 CONTRACTUAL SERVICES 303 OTHER PROFESSIONAL SERV $0 $0 $0 $0 $0 $0 $0 310 COMMUNICATIONS-TELEPHONE $0 $0 $0 $0 $0 $0 $0 321 ELECTRICITY $0 $0 $0 $0 $0 $0 $0 322 NATURAL GAS $0 $0 $0 $0 $0 $0 $0 330 POSTAGE $0 $0 $0 $0 $0 $0 $0 341 LEGAL NOTICES $0 $0 $0 $0 $0 $0 $0 342 ADVERTISEMENTS $0 $0 $0 $0 $0 $0 $0 357 DISPOSAL $0 $0 $500 $500 $500 $500 $0 363 TRAINING $0 $0 $100 $150 $625 $550 $0 380 MILEAGE $0 $0 $75 $75 $100 $100 $0 401 RENTAL,EQUIPMENT $0 $0 $60 $60 $70 $70 $0 511 REP.,BLDGS+GROUNDS $0 $0 $0 $0 $0 $0 $0 513 REPAIRS,EQUIPMENT $0 $0 $0 $0 $0 $0 $0 514 REPAIRS,STREETS $0 $0 $0 $0 $0 $0 $0 515 REPAIRS,UTILITIES $0 $0 $0 $0 $0 $0 $0 TOTAL CONTRACTUAL SERVICES $0 $0 $735 $785 $1,295 $1,220 $0 CAPITAL OUTLAY 703 EQUIPMENT $0 $0 $0 $0 $0 $0 $0 GRAND TOTAL $713 $8,727 $10,198 $14,642 $14,202 $14,114 $0 1995 PROGRAM/PERFORMANCE BUDGET DIVISION SURFACE WATER MANAGEMENT PROGRAM SYSTEM MAINTENANCE FUNDING SOURCE SWM FUND PROGRAM PURPOSE The division will provide maintenance and repair of the City's storm sewer system. PROGRAM SUMMARY The division will utilize inhouse staff and equipment and contractual forces to maintain catch basins, underground pipe, control structures, ditches and ponds. A new backhoe is requested for 1995 to replace the present one. This expenditure is proposed to be funded by three (3) divisions 1/3 SWM, 1/3 Water, and 1/3 Sewer equally. A portable concrete mixer is requested for repair of catch basin manholes, this purchase is proposed to be funded equally 1/3 SWM, 1/3 Sewer, 1/3 Parks. Ditch and retention pond cleaning will be needed in this and future years program. This program is funded with 1/3 full time equivalent. This program is Surface Water Management Fund supported. 1995 PROGRAM OBJECTIVES • The division's objectives are to maintain the City's drainage system to ensure an effective functioning system. 1995 PROGRAM PERFORMANCE;MEASURES 1. Staff will clean all catch basins after rainfalls within eight (8) hours. 2. Staff will conduct an inventory of all drainage easements, ditches, and ponds, prioritize them, and schedule maintenance based on needs, resources and available funding. 3. Staff will clean and inspect five (5) miles of storm sewer pipe. 4. Staff will inspect and repair one hundred (100) of the City's catch basin manholes. DIVISION: SURFACE WATER MANGEMENT PROGRAM: SYSTEM MAINTENANCE 1995 RESOURCE ALLOCATION EXPENDITURES 1992 1993 1994 1995 1995 ACTUAL BUDGET ESTIMATE APPROVED Employee Services $5,955 $6,344 $7,827 Materials & Services $1,269 $2,085 $2,273 Contractual Services $11,840 $6,924 $29,585 $40,170 Capital Outlay $10,563 $30,666 TOTAL $11,840 $24,765 $37,929 $80,936 APPROPRIATION PERSONNEL ALLOCATIONS POSITION 1992 1993 1994 1995 1995 ACTUAL BUDGET ESTIMATE APPROVED F-T Positions: .17 .17 .17 .17 Maintenance Employee Total F-T .17 .17 .17 .17 Positions: P-T Positions: TOTAL .17 .17 .17 .17 FTE'S 4 CITY OF MOUNDS VIEW PUBLIC WORKS BUDGET DETAIL-1995 EXPENDITURES 07/20/94 420-4121 SURFACE WATER MANAGEMENT PROGRAM:SYSTEM MAINTENANCE 1992 1993 1994 1994 DEPARTMENT TEAM COUNCIL ITEM DESCRIPTION ACTUAL ACTUAL BUDGETED ESTIMATED REQUESTS REQUESTS APPROVES PERSONNEL SERVICES 010 SALARIES,REGULAR $0 $4,246 $4,334 $4,334 $5,361 $5,361 $0 011 OVERTIME,REGULAR $0 $217 $500 $500 $750 $750 $0 020 SALARIES,TEMP/PART-TIME $0 $0 $0 $0 $0 $0 $0 030 PENSIONS $0 $528 $526 $526 $741 $741 $0 040 GROUP INSURANCE $0 $518 $620 $620 $660 $660 $0 050 WORKERS COMPENSATION $0 $446 $364 $364 $315 $315 $0 060 UNEMPLOYMENT COMP $0 $0 $0 $0 $0 $0 $0 TOTAL PERSONNEL SERVICES ------ $0 $5,955 $6,344 $6,344 $7,827 $7,827 $0 MATERIALS+SUPPLIES 121 SUPPLIES,BLDGS+GRNDS $0 $0 $0 $0 $0 $0 $0 122 SUPPLIES,VEHICLE $0 $0 $0 $0 $0 $0 $0 123 SUPPLIES,EQUIPMENT $0 $0 $500 $500 $250 $250 $0 124 SUPPLIES,STREETS $0 $0 $100 $100 $125 $125 $0 125 SUPPLIES,UTILITIES $0 $0 $0 $0 $0 $0 $0 126 SUPPLIES,TRAFFIC CONTROL $0 $0 $0 $0 $0 $0 $0 160 SUPPLIES,OPERATING $0 $1,184 $1,400 $1,400 $1,000 $1,000 $0 170 MOTOR FUELS+LUBRICANT $0 $0 $0 $0 $780 $780 $0 240 UNIFORMS+CLOTHING $0 $85 $85 $85 $118 $118 $0 TOTAL MATERIALS+SUPPLIES $0 $1,269 $2,085 $2,085 $2,273 $2,273 $0 CONTRACTUAL SERVICES 303 OTHER PROFESSIONAL SERV $11,840 $6,659 $9,000 $9,000 $10,000 $10,000 $0 310 COMMUNICATIONS-TELEPHONE $0 $0 $0 $0 $0 $0 $0 321 ELECTRICITY $0 $0 $0 $0 $0 $0 $0 322 NATURAL GAS $0 $0 $0 $0 $0 $0 $0 330 POSTAGE $0 $0 $0 $0 $0 $0 $0 341 LEGAL NOTICES $0 $0 $0 $0 $0 $0 $0 342 ADVERTISEMENTS $0 $0 $0 $0 $0 $0 $0 361 MEMBERSHIPS $0 $0 $0 $0 $0 $0 $0 363 TRAINING $0 $265 $450 $450 $500 $0 $0 380 MILEAGE $0 $0 $75 $75 $100 $100 $0 401 RENTAL,EQUIPMENT $0 $0 $65 $65 $70 $70 $0 511 REP.,BLDGS+GROUNDS $0 $0 $0 $0 $0 $0 $0 513 REPAIRS,EQUIPMENT $0 $0 $0 $0 $0 $0 $0 514 REPAIRS,STREETS $0 $0 $0 $0 $0 $0 $0 515 REPAIRS,UTILITIES $0 $0 $20,000 $20,000 $40,000 $30,000 $0 TOTAL CONTRACTUAL SERVICES $11,840 $6,924 $29,590 $29,590 $50,670 $40,170 $0 CAPITAL OUTLAY 703 EQUIPMENT $0 $10,563 $0 $0 $23,700 $30,666 $0 GRAND TOTAL $11,840 $24,711 $38,019 $38,019 $84,470 $80,936 $0 A 4 i CITY OF MOUNDS VIEW PUBLIC WORKS BUDGET DETAIL-1995 EXPENDITURES 07/20/94 420-4121 SURFACE WATER MANAGEMENT PROGRAM: TOTAL DIVISION BUDGET 1992 1993 1994 1994 DEPARTMENT TEAM COUNCIL ITEM DESCRIPTION ACTUAL ACTUAL BUDGETED ESTIMATED REQUESTS REQUESTS APPROVES PERSONNEL SERVICES 010 SALARIES,REGULAR $0 $8,492 $8,668 $8,668 $10,722 $10,722 $0 011 OVERTIME,REGULAR $0 $434 $1,000 $1,000 $1,500 $1,500 $0 020 SALARIES,TEMP/PART-TIME $0 $0 $0 $0 $0 $0 $0 030 PENSIONS $0 $1,056 $1,052 $1,113 $1,482 $1,482 $0 040 GROUP INSURANCE $0 $1,036 $1,240 $1,240 $1,320 $1,320 $0 050 WORKERS COMPENSATION $78 $892 $728 $728 $630 $630 $0 060 UNEMPLOYMENT COMP $0 $0 $0 $0 $0 $0 $0 TOTAL PERSONNEL SERVICES $78 $11,910 $12,688 $12,749 $15,654 $15,654 $0 MATERIALS+SUPPLIES 121 SUPPLIES,BLDGS+GRNDS $0 $0 $0 $0 $0 $0 $0 122 SUPPLIES,VEHICLE $0 $0 $0 $0 $0 $0 $0 123 SUPPLIES,EQUIPMENT $0 $0 $1,000 $1,000 $850 $850 $0 124 SUPPLIES,STREETS $0 $0 $200 $200 $250 $250 $0 125 SUPPLIES,UTILITIES $0 $0 $0 $0 $0 $0 $0 126 SUPPLIES,TRAFFIC CONTROL $0 $0 $0 $0 $0 $0 $0 160 SUPPLIES,OPERATING $210 $0 $3,750 $3,750 $3,412 $3,412 $0 170 MOTOR FUELS+LUBRICANT $0 $0 $0 $0 $1,617 $1,617 $0 240 UNIFORMS+CLOTHING $425 $0 $254 $254 $211 $211 $0 TOTAL MATERIALS+SUPPLIES $635 $0 $5,204 $5,204 $6,340 $6,340 $0 CONTRACTUAL SERVICES 303 OTHER PROFESSIONAL SERV $11,840 $6,659 $9,000 $9,000 $10,000 $10,000 $0 310 COMMUNICATIONS-TELEPHONE $0 $0 $0 $0 $0 $0 $0 321 ELECTRICITY $0 $0 $0 $0 $0 $0 $0 322 NATURAL GAS $0 $0 $0 $0 $0 $0 $0 330 POSTAGE $0 $0 $0 $0 $0 $0 $0 341 LEGAL NOTICES $0 $0 $0 $0 $0 $0 $0 342 ADVERTISEMENTS $0 $0 $0 $0 $0 $0 $0 357 DISPOSAL $0 $0 $500 $500 $500 $500 $0 361 MEMBERSHIPS $0 $0 $0 $0 $0 $0 $0 363 TRAINING $0 $265 $550 $600 $1,125 $1,125 $0 380 MILEAGE $0 $0 $150 $150 $200 $200 $0 401 RENTAL,EQUIPMENT $0 $0 $125 $125 $140 $140 $0 511 REP.,BLDGS+GROUNDS $0 $0 $0 $0 $0 $0 $0 513 REPAIRS,EQUIPMENT $0 $0 $0 $0 $0 $0 $0 514 REPAIRS,STREETS $0 $0 $0 $0 $0 $0 $0 515 REPAIRS,UTILITIES $0 $0 $20,000 $20,000 $40,000 $30,000 $0 TOTAL CONTRACTUAL SERVICES $11,840 $6,924 $30,325 $30,375 $51,965 $41,965 $0 CAPITAL OUTLAY 703 EQUIPMENT $0 $10,563 $0 $0 $23,700 $30,666 $0 795 DEPRECIATION EXPENSE $0 $0 $0 $0 $0 $0 $0 TOTAL CAPITAL OUTLAY $0 $10,563 $0 $0 $23,700 $30,666 $0 MISC DISBURSEMENTS 904 COLLECTION-OTHER AGENCIES $0 $0 $0 $0 $0 $0 $0 910 CONTINGENCY $0 $0 $0 $0 $0 $0 $0 _ TOTAL MISC DISBURSEMENTS $0 $0 $0 $0 $0 $0 $0 GRAND TOTAL $12,553 $29,397 $48,217 $48,328 $97,659 $94,625 $0 CITY OF MOUNDS VIEW 1995 BUDGETED REVENUES 770 STREET LIGHT UTILITY FUND , 1992 1993 1994 1995 ITEM DESCRIPTION ACTUAL ACTUAL BUDGETED PROPOSED CHARGES FOR SERVICES 3473 PENALTIES $2,334 $3,206 $0 $0 3474 USER FEES $70,682 $69,992 $59,258 $59,258 TOTAL CHARGES FOR SERVICES $73,016 $73,198 $59,258 $59,258 OTHER REVENUES 3901 INTEREST INCOME $28 $1,128 $0 , $0 3850 APPROPRIATION — FUND BALANI $0 $0 • $d $0 TOTAL OTHER REVENUES $28 $1,128 . $0 $0 GRAND TOTAL ST LIGHT UTILITY $73,044 $74,326 $59,258 $59,258 7/25/94 1995 PROGRAM/PERFORMANCE BUDGET DEPARTMENT Streetlight Utility PROGRAM System Installations and Maintenance FUNDING SOURCE Streetlight Utility Fund gieinini.PROGRAIWPURPOS4:EUNKI In 1993, the Mounds View City Council approved a three year streetlight installation plan as determined by the Mounds View Police Department's needs analysis. The purpose of this plan is to provide for an effective streetlighting system that is safe for all users of City streets and walkways. ............................................................................................. PROGRAM :SUMMARY: ............................................................................................. ............................................................................................ ............................................................................................ Provide for a safe community in which to work, live and play. 1995 PROGRAM OBJECTIVES In accordance with the streetlight utility installation plan, adopted by the City Council in 1993 as proposed by the Police Department's needs assessment, 10 new streetlights will be added each year for three years, in addition to any requests for lighting that meet the streetlight policy criteria. .1995 PROGRAM PERFORMANCE:MEASURES Install 10 streetlights as determined by the Police Department's needs assessment. Install additional streetlights as requested by petition. 7/25/94 FUND: STREETLIGHT UTILITY PROGRAM: SYSTEM INSTALLATIONS AND MAINTENANCE igi,AT19951:RE:SQITjRgg:iEALt-PCENFTQNnEE..!:.:11i EXPENDITURES 1992 1993 1994 1995 EST. 1995 ACTUAL ACTUAL BUDGET APP'D Employee Services 0 0 1,159 1,271 Materials & Services 0 0 0 0 Contractual Services 2,163 444 2,600 2,600 Capital Outlay 772 36 7,500 7,500 TOTAL 2,935.00 480.00 11,259.00 11,371.00 APPROPRIATION PERSONNEL:ALLOCATIONS POSITION 1992 1993 1994 1995 1995 ACTUAL ACTUAL BUDGET ESTIMATE APPROVED F-T Positions: Asst. to City .25 .25 .25 .25 Admin. Total F-T .25 .25 .25 .25 Positions: P-T Positions: Total P-T Positions: TOTAL P-T 0.25 0.25 0.25 0.25 & F-T FTE'S CITY OF MOUNDS VIEW PROGRAM BUDGET DETAIL-1995 EXPENDITURES 07/25/94 770-4121 STREET LIGHT UTILITY FUND SYSTEM OPERATIONS AND MAINTENANCE PROGRAM 1992 1993 1994 DEPARTMENT TEAM COUNCIL ITEM DESCRIPTION ACTUAL ACTUAL BUDGETED REQUESTS REQUESTS APPROVES PERSONNEL SERVICES 010 SALARIES, REGULAR $0 $0 $946 $1,038 $0 $0 030 PENSIONS $0 $0 $115 $126 $0 $0 040 GROUP INSURANCE $0 $0 $93 $99 $0 $0 050 WORKERS COMPENSATION $0 $0 $5 $8 $0 $0 TOTAL PERSONNEL SERVICES $0 $0 $1,159 $1,271 $0 $0 MATERIALS&SUPPLIES 160 SUPPLIES,OPERATING $0 $0 $0 $0 $0 $0 TOTAL MATERIALS&SUPPLIES $0 $0 $0 $0 $0 $0 CONTRACTUAL SERVICES 303 OTHER PROFESSIONAL SERVICE $0 $0 $0 $0 $0 $0 324 STREET LIGHTS,ELECTRICITY $40,861 $46,161 $47,370 $48,972 $0 $0 515 REPAIRS $0 $0 $0 $0 $0 $0 TOTAL CONTRACTUAL SERVICES $40,861 $46,161 $47,370 $48,972 $0 $0 CAPITAL OUTLAY 705 CAPITAL OUTLAY, INSTALLATIONS $0 $0 $0 $0 $0 $0 TOTAL CAPITAL OUTLAY $0 $0 $0 $0 $0 $0 MISC DISBURSEMENTS 910 CONTINGENCY $0 $0 $0 $0' $0 $0 TOTAL MISC DISBURSEMENTS $0 $0 $0 $0 $0 $0 GRAND TOTAL ST LIGHT UTILITY $40,861 $46,161 $48,529 $50,243 $0 $0 7/25/94 1995 PROGRAM/PERFORMANCE BUDGET DEPARTMENT Streetlight Utility PROGRAM System Operations FUNDING SOURCE Streetlight Utility Fund PROGRAM PURPOSE The Mounds View City Council has determined that it is in the best interest of the City to operate, maintain and improve upon the street lighting system throughout the City to promote the general health, safety and welfare of the users of City streets and walkways. The streetlight utility has been in effect since 1991, implemented as a means of supporting these operations from a funding source other than the general fund and consistent with the user fee philosophy supported by the City Council. PROGRAM SUMMARY Provide for a safe community in which to work, live and play. 1995 PROGRAM OBJECTIVES In accordance with the City Council's user fee philosophy, the streetlight utility fund was established as a means to create revenue sources that are independent from State legislature controlled local government aids, resulting in a more stable revenue source. The objective of this program is to generate enough revenue to pay for the lighting of City streets. 1995:PROGRAM. PERFORMANCE MEASURES Generate enough revenue to pay for lighting of City streets. Provide for a safe community in which to work, live and play. 7/25/94 FUND: STREETLIGHT UTILITY PROGRAM: SYSTEM OPERATIONS 1995 RESOURCE ALLOCATION EXPENDITURES 1992 1993 1994 1995 EST. 1995 ACTUAL ACTUAL BUDGET APP'D Employee Services 0 0 1,159 1,271 Materials & Services 0 0 0 0 Contractual Services 40,861 46,161 47,370 48,972 Capital Outlay 0 0 0 0 TOTAL 40,861.00 46,161.00 48,529.00 50,243.00 APPROPRIATION PERSONNEL ALLOCATIONS. POSITION 1992 1993 1994 1995 1995 ACTUAL ACTUAL BUDGET ESTIMATE APPROVED F-T Positions: Asst. to City .25 .25 .25 .25 Admin. Total F-T .25 .25 .25 .25 Positions: P-T Positions: Total P-T Positions: TOTAL P-T 0.25 0.25 0.25 0.25 & F-T FTE'S CITY OF MOUNDS VIEW PROGRAM BUDGET DETAIL -1996 EXPENDITURES 07/25/94 770-4121 STREET LIGHT UTILITY FUND SYSTEM OPERATIONS PROGRAM 1992 1993 - 1994 DEPARTMENT TEAM COUNCIL ITEM DESCRIPTION ACTUAL ACTUAL BUDGETED REQUESTS REQUESTS APPROVES PERSONNEL SERVICES 010 SALARIES, REGULAR $0 $0 $946 $1,038 $0 $0 030 PENSIONS $0 $0 $115 $126 $0 $0 040 GROUP INSURANCE $0 $0 $93 _ $99 $0 $0 060 WORKERS COMPENSATION $0 $0 $5 $8 $0 $0 TOTAL PERSONNEL SERVICES $0 $0 $1,159 $1,271 $0 $0 MATERIALS&SUPPLIES 160 SUPPLIES,OPERATING $0 $0 $0 $0 $0 $0 TOTAL MATERIALS&SUPPLIES $0 $0 $0 $0 $0 $0 CONTRACTUAL SERVICES 303 OTHER PROFESSIONAL SERVICE $0 $0 $0 $0 $0 $0 324 STREET LIGHTS.ELECTRICITY $40,861 $46,161 $47,370 $48,972 $0 $0 515 REPAIRS $0 $0 $0 $0 $0 $0 TOTAL CONTRACTUAL SERVICES $40,861 $46,161 $47,370 $48,972 $0 $0 CAPITAL OUTLAY 705 CAPITAL OUTLAY, INSTALLATIONS $0 $0 $0 $0 $0 $0 TOTAL CAPITAL OUTLAY $0 $0 $0 $0 $0 $0 MSC DISBURSEMENTS 910 CONTINGENCY $0 $0 $0 $0 $0 $0 TOTAL MISC DISBURSEMENTS $0 $0 $0 $0 $0 $0 GRAND TOTAL ST LIGHT UTILITY $40,861 $46,161 $48.529 $50,243 $0 $0 CO 00 N O et I1) 0 0 N M 0 t` .- CO 0 N 4- CD VV_ CO CD tC N Li* M- CO '� 0 CO N- N a) M 1l) a) N N. 4- N ) U v a) a) O O G. CL N N N O S 0) a)CO co Cl M st CO A N •- N- r M O N T O � 45 N. tCl CO 0 D to CO- CD- et 0 O N CO- N- N CO- 0) r CO O M .- ID a) t() co M N U C) a) a) O O d a CDCD . . 0) 0 0N N. CO 0) CC N. N CO M 0IA 0 CO N O et tl) O) ID J V) to 1-- N CD *' N- 1- M 0 N 4- 0 0) CD et Co A r C) to M- CD et 0 N ti N- N N to .- CV a) M r to a) in co `-' et N U U a) a) O O d tL into N a to N h 2 0 o t`CO to ttr) M0 P. 4- N. i- CO 0 Cl C) O N D CO N. CCD et C) 17 to M- CO C 'O O t` N- N N CON.- -.- U M r U) a) 0 4 `�' d• F,%; U U a) a) O O d CL 00)) to u7 NN. c�0p 0).4. O O co N. N. W t)) u) 0) CO N O et to 0) N. 0 0 - CO N .- N ✓ N r M 0 N 4 . et to 14 CO ti v C) 0) a) C CO- CG el-- co N N- N co in N .0 r t U a) a) O O I- Cr_ d CO M • CO CO CO ti 0 '- 0 O O O OC) C) N.O) CO O CD et 0) N. eTt 0 OM 1- t() N CO CD co r M et r O) I et 'Q• 'O to M CO et N 'D ti •- r 0 N r ti a) et . N. a) et et N u) r. C) C) a) a) O '5- 8: Oa 8 N CO CO ti 0 r N r N to 0 0 N. CO 0 0 et 0 CO N. 0 .M- Co)N 0 o N D 0 tCO CD CCO t. N 0) N- t` co to M CO et Cl O N Of CO CO N et teet et N N .- « dCDd I E 0 0 0 w .2 Z p CC as co v U W - - 0) 0) a) a) a W aaa y, in o in 145 -0U ,.. Q 0ons. N. C C y Cel er N Nieh .-. a) p) >. Cr) 4 4444 O. = W a) .. E C C W = W ^ V as N ` o C a W t- O c M p Co yv � t N CO to .. O! O U +. M CO 1 p C C Z I- Z C `i .~.i `i � p co C C C O C7 C E � rn � � ° 7 c a q U) °� p 3 W .. C a) c t m G O a) ate, C O C E O °' -� F a� E U m E U > w - as H a ca cow o a� �. _ O W W Ly h � E v) c y co E .: cc +� E E W CO m g z O w o ›- 0 d � Q U c > CC ¢ 0 a) a) rn C7 v aZi v 21� H cc w a) o K W d p a) = a) U 0 CL = [C H W H Z W CC CITY OF MOUNDS VIEW 1995 BUDGET 250 RECREATION ACTIVITY FUND REVENUES 1992 1993 1994 1994 DEPARTMENT TEAM COUNCIL ITEM DESCRIPTION ACTUAL ACTUAL BUDGETED ESTIMATED REQUESTS REQUESTS APPROVES YOUTH RECREATION CLASS FEES $56,363 $49,775 $62,553 $62,553 $66,943 $0 $0 TRANSFER $0 $0 $0 $0 $7,233 $0 $0 ADULT RECREATION CLASS FEES $56,470 $72,676 $78,735 $78,735 $75,455 $0 $0 TRANSFER $0 $0 $0 $0 $7,233 $0 $0 GENERAL RECREATION CLASS FEES $22,058 $20,825 $26,525 $26,525 $26,865 $0 $0 TRANSFER $0 $0 $0 $0 $5,879 $0 $0 SWIMMING RECREATION CLASS FEES $18,703 $22,659 $12,052 $12,052 $15,520 $0 $0 TRANSFER $0 $0 $0 $0 $7,233 $0 $0 3901 INVESTMENT INTEREST $4,249 $5,116 $0 $0 $0 $0 $0 TOTAL REVENUES $157,843 $171,051 $179,865 $179,865 $212,361 $ $2 EXPENSES 1992 1993 1994 1994 DEPARTMENT TEAM COUNCIL DEPARTMENT ACTUAL ACTUAL BUDGETED ESTIMATED REQUESTS REQUESTS APPROVES YOUTH RECREATION $56,053 $47,734 $62,552 $62,552 $74,173 $0 $0 ADULT RECREATION $45,806 $70,068 $78,735 $78,735 $82,684 $0 $0 GENERAL RECREATION $28,699 $22,432 $26,525 $26,525 $31,700 $0 $0 SWIMMING RECREATION $20,079 $16,112 $12,052 $12,052 $22,671 $0 $0 CAPITAL OUTLAY $0 $2,547 $0 $0 $0 $0 $0 TOTAL RECREATION FUND $150,637 $158,893 $179,864 $179,864 $211,228 $0 $0 REVENUES OVER(UNDER) EXPENDITURES $12_06 $12,158 $1 it $1,133 V $0 1995 PROGRAM/PERFORMANCE BUDGET DEPARTMENT Parks, Recreation & Forestry PROGRAM General Recreation Activities FUNDING SOURCE Participant Fees The purpose of General Recreation Activities is to provide PROGRAM PURPOSE recreational opportunities for families and special events, offer picnic kit rentals, merchandise sales, concessions, Community Theater production and ticket sales and other activities and contests. This program is offered for special events, contests and other PROGRAM SUMMARY activities which are general in nature, offering participation by all age groups and families. The objective of this program is to encourage all ages to 1995 PROGRAM OBJECTIVES participate in recreational activities together sharing interests, talents and enjoyment. This program also facilitates independant activities with equipment rentals, contests, admissions to activities and events, and merchandise sales ( t-shirts, mugs, water bottles, etc.) Family recreation activities is a primary focus of general recreation. 1. A measure is the participation level of 1995 PROGRAM PERFORMANCE MEASURES general recreation activities. 2. Another measure is the demand for use of equipment rentals. 3. Another measure is the amount of sales for apparel, concessions and other merchandise. DEPARTMENT: Parks, Recreation and Forestry PROGRAM: Recreation Activity - General 1995 RESOURCE ALLOCATION 1992 1994 1995 1995 EXPENDITURES ACTUAL 1993 BUDGET ESTIMATE APPRVED Employee Services 13,542.00 Materials & Services 18,158.00 Contractual Services .00 Capital Outlay .00 TOTAL APPROPRIATION 31,700.00 PERSONNEL ALLOCATIONS 1992 1994 1995 1995 POSITION ACTUAL 1993 BUDGET ESTIMATE APPROVED Full Time Positions: Director .02 Admin. Asst. .10 Prog. Supervisor .05 Total Full Time Positions .17 Part time positions: TOTAL I-Th'S .17 1995 PROGRAM/PERFORMANCE BUDGET DEPARTMENT Parks, Recreation & Forestry PROGRAM Adult Recreation Activities FUNDING SOURCE Participant fees The purpose of this program is to offer recreation activity PROGRAM PURPOSE opportunities for adults of the community, including Senior Citizens. Activities include adult athletic leagues, instructional classes such as golf, skiing, crafts, and dance, trips, senior citizen clubs, wellness programs, safety programs and other social programs such as bridge groups, garden club, etc. Adult recreation programs are funded with fees which covers the PROGRAM SUMMARY cost of instructors wages, umpires, and other staff in leadership capacities. In addition, participant fees cover the costs of supplies, equipment and materials used for activities. Service costs are also included in adult recreation fees for such things as field chalk, field maintenance services, and a portion of the Program Supervisor's salary. Objectives of this program is primarily offering 1995 PROGRAM OBJECTIVES opportunities for adults to enhance their quality of life through participation of recreational activities, to gain new friendships, to have fellowship with other with similar interests, to keep physically active, to learn new skills, and to pursue their talents through activities with others, and to participate in competitive and recreational athletic leagues. 1. A measure of quality of programs is through 1995 PROGRAM PERFORMANCE MEASURES the distribution and return of program evaluations. This will provide a good measure regarding the satisfaction of adult activities. 2. The amount of participation in a given program is also a measure of the attractiveness of a program, the satisfaction of service and enjoyment experienced in activities. 3. Adult athletics is a very competitive program and adults tend to "shop around" for the best program. Cost, condition of playing fields, league management and times and dates are factors which adult athletic participants consider when deciding on a program. Therefore a good measure of good marketing techniques is full leagues. DEPARTMENT: Parks, Recreation and Forestry PROGRAM: Recreation Activity - Adult 1995 RESOURCE ALLOCATION 1992 1994 1995 1995 EXPENDITURES ACTUAL 1993 BUDGET ESTIMATE APPRVED Employee Services _. 56,126.00 Materials & Services 26,558.00 Contractual Services .00 Capital Outlay .00 TOTAL APPROPRIATION 82,684.00 PERSONNEL ALLOCATIONS 1992 1994 1995 1995 POSITION ACTUAL 1993 BUDGET ESTIMATE APPROVED Full Time Positions: Director .04 .04 .04 Admin. Asst. .10 .10 .10 Prog. Supervisor .25 .25 .25 Total Full Time Positions .39 .39 .39 Part time positions: 1.0 1.0 1.0 Instructors TOTAL I,I'b'S 1.39 1.39 1.39 1995 PROGRAM/PERFORMANCE BUDGET DEPARTMENT Parks, Recreation & Forestry PROGRAM Youth Recreation Activity FUNDING SOURCE Participant Fees The purpose of this program is to offer recreation activity PROGRAM PURPOSE opportunities for the youth of the community. Activities include after-school activities, school vacation activities, youth athletic programs, trips, safety programs, clinics, instructional classes, pre- school programs, parties and special events. Youth program fees covers the cost and services PROGRAM SUMMARY ofleaders/instructors/coaches/referees and other part time recreation staff, activity supplies, equipment and materials, bus transportation costs, admission fees and other activity related costs. In addition, a portion of fees contributes to the salary of the Program Supervisor. The objectives of this program is to offer quality 1995 PROGRAM OBJECTIVES recreation activities for the children of the community. It is the objective of the department to offer new interests to the children, to encourage new friendships, to enjoy recreational pursuits, to occupy latchkey children with supervised activities, to learn new skills and abilities, to have an avenue to use their talents in participation of athletics, cultural arts and music. 1. A measure of quality of programs is through 1995•`PROGRAM PERFORMANCE MEASURES the distribution and return of program evaluations. This will provide a good measure regarding the satisfaction of youth activities. 2. The amount of participation in a given program is also a measure of the attractiveness of a program, the satisfaction of service and enjoyment experienced in activities. DEPARTMENT: Parks, Recreation and Forestry PROGRAM: Recreation Activity - Youth 1995 RESOURCE ALLOCATION 1992 1994 1995 1995 EXPENDITURES ACTUAL 1993 BUDGET ESTIMATE APPRVED Employee Services 50,485.00 Materials & Services 23,688.00 Contractual Services .00 Capital Outlay .00 TOTAL APPROPRIATION 74,173.00 PERSONNEL ALLOCATIONS 1992 1994 1995 1995 POSITION ACTUAL 1993 BUDGET ESTIMATE APPROVED Full Time Positions: Director .04 .04 .04 Admin. Asst. .10 .10 .10 Prog. Supervisor .25 .25 .25 Total Full Time Positions .39 .39 .39 Part time positions: 1.0 1.0 1.0 Instructors TOTAL R'TE'S 1.39 1.39 1.39 1995 PROGRAM/PERFORMANCE BUDGET DEPARTMENT Parks, Recreation & Forestry PROGRAM Swimming Recreation Activities FUNDING SOURCE Participant Fees The primary purpose of this program is to teach children to swim PROGRAM PURPOSE and advance their swimming skills, and learn safety practices of water activities. Another purpose is to provide opportunities for the general public to use and enjoy the pool at Edgewood School including participation in lessons, open swims and pool parties. The school district offers the non-school hours of the pool to be PROGRAM SUMMARY scheduled managed by the various cities' recreation department. Edgewood School pool is basically under our scheduling control from 4:00 p.m. to 10:00 p.m. and Saturdays during the school year and all hours of the day Mondays through Fridays during June and July. The school district does not require the cities to contribute to the operational charges of the pool, which is quite extensive. The use of the pool is a very fortunate and appreciated. Swimming is a very important skill for children to learn because of the enjoyment derived during a lifetime and also for safety practices especially since Minnesota leisure activity often includes activity in the water resources either pools, lakes, or rivers. The objective of the program is to teach children to 1995 PROGRAM OBJECTIVES swimm at an early age so that they will be able to be safety conscious around water and for a lifetime of swimming enjoyment. Program fees include the costs of instructors, swimming equipment needs and a portion of the Program Supervisor's salary. Because of the desire for every child to learn to swim, the City strives to keep participant fees a reasonable as possible. 1. Increase the marketing for open swims, pool 1995 PROGRAM PERFORMANCE MEASURES parties and other swimming events for increased recreational swimming activities in an effort to make the greatest use of this facility. 2. Increase the numbers of swimming lesson participants. iommmmmmtgmimmiimimmiimmiml DEPARTMENT: Parks, Recreation and Forestry PROGRAM: Recreation Activity - Swimming 1995 RESOURCE ALLOCATION 1992 1994 1995 1995 EXPENDITURES ACTUAL 1993 BUDGET ESTIMATE APPRVED Employee Services 22,112.00 Materials & Services 559.00 Contractual Services .00 Capital Outlay .00 TOTAL APPROPRIATION 22,671.00 PERSONNEL ALLOCATIONS 1992 1994 1995 1995 POSITION ACTUAL 1993 BUDGET ESTIMA 1'E APPROVED Full Time Positions: Director .04 Admin. Asst. .10 Prog. Supervisor .15 Total Full Time Positions .29 Part time positions: 1.0 TOTAL 1,1 E'S 1.29 CITY OF MOUNDS VIEW 1995 BUDGETED REVENUES 270 CABLE T V FUND 1992 1993 1994 1995 ITEM DESCRIPTION ACTUAL ACTUAL BUDGETED PROPOSED OTHER REVENUES 3691 FRANCHISE FEES $36,763 $40,599 $40,830 $40,830 3850 APPROP. OF FUND BALANCE $0 $0 $0 $0 3901 INVESTMENT INTEREST $866 $1,309 $0 $0 3931 DONATIONS/GRANTS $0 $5,000 $0 $0 3991 OTHER REVENUE $0 $0 $0 $0 TOTAL OTHER REVENUES $37,629 $46,908 $40,830 $40,830 GRAND TOTAL CABLE T V FUND $37,629 $46,908 $40,830 -0,830 1995 PROGRAM/PERFORMANCE BUDGET DEPARTMENT Parks, Recreation & Forestry PROGRAM Cable Casting City Meetings FUNDING SOURCE Cable TV Franchise Fees The purpose of the program is to increase citizen awareness to city PROGRAM PURPOSE government functions with the cable casting of City Council meetings and other special meetings. In addition, the program provides cable casting of minutes and agendas. The cities' Cable TV Technician directs the telecasting activities of PROGRAM SUMMARY City Council meetings. Two other persons are used to assist including a camera person and person who provides technical assistance while inserting names, titles, issues, etc. on the character generator during meetings. The objective of the program is to increase citizen 1995 PROGRAM OBJECTIVES awareness of activities of the city through easy communications vehicle such as Cable TV. An interactive system is being suggested which offers additional access to information from the city via the use of a telephone and cable television and "mail information" system. 1. Make use of and perfect the new automated 1995 PROGRAM PERFORMANCE MEASURES projection equipment for better quality for the home viewers. 2. Develop an integrative communication system to provide greater information distribution to residents of Mounds View. DEPARTMENT: Parks, Recreation and Forestry PROGRAM: Cable Casting - City Meetings 1995 RESOURCE ALLOCATION 1992 1994 1995 1995 EXPENDITURES ACTUAL 1993 BUDGET ESTIMATE APPRVED 10,760.00 12,168.00 12,538.00 Employee Services 7,430.00 Materials & Services 900.00 900.00 900.00 900.00 Contractual Services 9,788.00 7,500.00 9,250.00 7,500.00 Capital Outlay 1,760.00 -0- -0- .00 TOTAL APPROPRIATION 19,878.00 19,160.00 22,318.00 20,938.00 PERSONNEL ALLOCATIONS 1992 1994 1995 1995 POSITION ACTUAL 1993 BUDGET ESTIMATE APPROVED Full Time Positions: .00 .00 .00 .00 Total Full Time Positions Part time positions: Jerry Skelly .25 .25 .25 .25 2 Tech. Asst. .43 .43 .43 .43 TOTAL F rb'S .68 .68 .68 .68 1995 PROG ERF FL�.M/P ORsv1ANCE BUDGET DEPARTMENT Parks, Recreation & Forestry PROGRAM Cable TV - Public Info Programming FUNDING SOURCE Cable TV Franchise Fees • The purpose of Cable TV public programming is to inform the PROGRAM PURPOSE public of activities and events, topics and issues associated with the community. Cable TV programming is a newspaper of information on television. The Cable TV programming opportunity is limited only by time PROGRAM SUMMARY and funding available. The Cable TV Committee is a working groups that has many plans and ideas which again are only limited to their "spare" time endeavors and the technical assistance available by staff due to funding constraints. The objectives of Cable TV programming is to increase 1995 PROGRAM OBJECTIVES the subscriptions to Cable TV which will happen when programming is diverse and interesting to the public. Therefore, the priority of the Cable TV Commission is the provision of interesting programs so that people will want to watch Cable TV channel 16. The more the programming the more the level of interest, the higher the subscribership. 1. Initiate one new program using volunteers 1995 PROGRAM PERFORMANCE MEASURES or Commission members. 2. Increase the number of youth athletic games which are televised to entice subscribership. 3. Increase the percentage subscribership in Mounds View by 1%. DEPARTMENT: Parks, Recreation and Forestry PROGRAM: Cable Casting Public Info. Programming 1995 RESOURCE ALLOCATION 1992 1994 1995 1995 EXPENDITURES ACTUAL 1993 BUDGET ESTIMAlb APPRVED Employee Services 7,430.00 9,178.00 10,570.00 11,013.00 Materials & Services 900.00 900.00 900.00 900.00 Contractual Services 7,500.00 7,500.00 7,538.00 7,500.00 Capital Outlay -0- -0- -0- -0- TOTAL APPROPRIATION 15,830.00 21,376.00 19,008.00 19,413.00 PERSONNEL ALLOCATIONS 1992 1994 1995 1995 POSITION ACTUAL 1993 BUDGET ESTIMATE APPROVED Full Time Positions: Director .03 .03 .03 .03 Admin. Asst. .03 .03 .03 .03 Total Full Time Positions .06 .06 .06 .06 Part time positions: Cable Tech .25 .25 .25 .25 TOTAL FTE'S .31 .31 .31 .31 V Fund 410 Dept. 4120 BUDGET REQUEST - 1995 Account Park Improvement Acct. No. 703 Dept. Team Council Description Request Proposed Approved 1/2 cost of bridge to span Silver View 12,500 storm water ditch , 1992 Actual 1993 Actual 1994 Budgeted TOTAL $12,500.00 • GOLF COURSE FUND INCOME STATEMENT 1995 PROPOSED REVENUE: GREENS FEES $102,000 CLUBHOUSE SALES/ RENTALS $28,875 PRACTICE RANGE FEES $57,750 BOND PROCEEDS (CAPITAL & MATURATION) $100,785 TRANSFER FROM FRANCHISE FEES $52,341 LOAN FROM WATER FUND $169,583 TOTAL REVENUES $511,334 EXPENSES: GOLF COURSE OPERATIONS $96,241 CLUBHOUSE OPERATIONS $126,213 PRACTICE RANGE OPERATIONS $44,297 CAPITAL $75,000 DEBT SERVICE $169,583 TOTAL EXPENSES $511,334 NET INCOME (LOSS) $0 1995 PROGRAM/PERFORMANCE BUDGET DEPARTMENT Parks, Recreation & Forestry PROGRAM Golf Course Operation FUNDING SOURCE Golf Course Enterprise Fund The purpose of the golf course operation is to provide a quality PROGRAM PURPOSE experience for golfers - enticing golfers to visit again - and to operate a self sufficient business operation. The golf course operates with a budget of debt service schedule PROGRAM SUMMARY and operation revenues and expenditures. It is expected that the golf course will continue to mature for the first couple of years, but will soon become a popular, quality golf course that is not only completing debt service obligations, but will be turning a profit which will be used in continued improvements to the golf course. The objective of golf course operations is to provide a 1995 PROGRAM OBJECTIVES quality golf course and golfing experience and to be a self sustaining business operation. 1. The first year performance measure will be 1995 PROGRAM PERFORMANCE MEASURES 15,000 rounds considering good weather conditions. 2. Another measure will be the condition of the course. Customer evaluations will be requested to give an indication on customer satisfaction. DEPARTMENT: Parks, Recreation and Forestry PROGRAM: Golf Course Operations 1995 RESOURCE ALLOCATION 1992 1994 1995 1995 EXPENDITURES ACTUAL 1993 BUDGET ESTIMATE APPRVED Employee Services 75,823.00 Materials & Services 12,860.00 Contractual Services 2,558.00 Capital Outlay 5,000.00 TOTAL APPROPRIATION 96,241.00 PERSONNEL.ALLO CATI ONS 1992 1994 1995 1995 POSITION ACTUAL 1993 BUDGET ESTIMATE APPROVED Full Time Positions: G.C.S. 1.0 Total Full Time Positions 1.0 Part time positions: 3.5 TOTAL FIE'S 2.5 CITY OF MOUNDS VIEW DEPARTMENTAL BUDGET DETAIL - 1995 EXPENDITURES ???-4375 GOLF COURSE ENTERPRISE FUND GOLF COURSE OPERATIONS 1992 1993 1994 1994 DEPARTMENT TEAM COUNCIL ITEM DESCRIPTION ACTUAL ACTUAL BUDGETED ESTIMATED REQUESTS REQUESTS APPROVES PERSONNEL SERVICES 010 SALARIES, REGULAR $0 $0 $0 $0 $41,600 $41,600 $0 011 OVERTIME, REGULAR $0 $0 $0 $0 $0 $0 $0 020 SALARIES, TEMP + PART $0 $0 $0 $0 $21,000 $21,000 $0 030 PENSIONS $0 $0 $0 $0 $6,652 $6,652 $0 040 GROUP INSURANCE $0 $0 $0 $0 $3,960 $3,960 $0 050 WORKERS COMPENSATION $0 $0 $0 $0 $2,611 $2,611 $0 TOTAL PERSONNEL SERVICES $0 $0 $0 $0 $75,823 $75,823 $0 MATERIALS + SUPPLIES 121 SUPPLIES, BLDGS & GRND $0 $0 $0 $0 $6,000 $6,000 $0 122 SUPPLIES, VEHICLE $0 $0 $0 $0 $2,000 $2,000 $0 123 SUPPLIES, EQUIPMENT $0 $0 $0 $0 $1,000 $1,000 $0 160 SUPPLIES, OPERATING $0 $0 $0 $0 $0 $0 $0 170 MOTOR FUELS & LUBRICAN $0 $0 $0 $0 $3,500 $3,500 $0 240 UNIFORMS + CLOTHING $0 $0 $0 $0 $360 $360 $0 TOTAL MATERIALS + SUPPLIES $0 $0 $0 $0 $12,860 $12,860 $0 CONTRACTUAL SERVICES 303 OTHER PROF SERVICE $0 $0 $0 $0 $0 $0 $0 310 TELEPHONE $0 $0 $0 $0 $0 $0 $0 321 ELECTRICITY $0 $0 $0 $0 $0 $0 $0 322 NATURAL GAS $0 $0 $0 $0 $0 $0 $0 354 DEBRIS REMOVAL $0 $0 $0 $0 $0 $0 $0 356 SATELLITES $0 $0 $0 $0 $558 $558 $0 361 MEMBERSHIPS $0 $0 $0 $0 $640 $640 $0 362 CONFERENCES $0 $0 $0 $0 $500 $500 $0 363 TRAINING $0 $0 $0 $0 $360 $360 $0 390 GRANTS + SUBSIDIES $0 $0 $0 $0 $0 $0 $0 401 RENTAL, EQUIPMENT $0 $0 $0 $0 $500 $500 $0 511 REPAIR, BLDG + GROUNDS $0 $0 $0 $0 $0 $0 $0 513 REPAIRS, EQUIPMENT $0 $0 $0 $0 $0 $0 $0 TOTAL CONTRACTUAL SERVICES $0 $0 $0 $0 $2,558 $2,558 $0 CAPITAL OUTLAY 702 BUILDINGS & STRUCTURES $0 $0 $0 $0 $0 $0 $0 703 EQUIPMENT $0 $0 $0 $0 $1,000 $5,000 $0 704 VEHICLES $0 $0 $0 $0 $0 $0 $0 705 CONSTRUCTION $0 $0 $0 $0 $0 $0 $0 TOTAL CAPITAL OUTLAY $0 $0 $0 $0 $1,000 $5,000 $0 TOTAL GOLF COURSE OPERATION $0 $0 $0 $0 $92,241 $96,241 $0 1995 PROGRAM/PERFORMANCE BUDGET DEPARTMENT Parks, Recreation & Forestry PROGRAM Clubhouse Operations FUNDING SOURCE Golf Course Enterprise Fund The purpose of the clubhouse operations is to serve the golfer with PROGRAM PURPOSE customer services such as golf club rentals, cart rentals, restrooms, food and beverage concessions, supplies, league information, lessons information, reservations, tournaments, etc. Customer service, marketing and sales is the summary activity of PROGRAM SUMMARY the Clubhouse operations. Clubhouse operations is the hub of the entire golf course/practice range activities. The object of Clubhouse operations is to serve the 1995 PROGRAM OBJECTIVES customers, to make a profit, and to provide a hub of communication for golf course and practice range activities. 1. One measure is good customer satisfaction 1995 PROGRAM PERFORMANCE MEASURES which will be indicated on evaluation forms requested by patrons. 2. Another measure will be the degree of customer satisfaction by being able to serve the needs of the customer. A log of requests that are unserved will be formed so that it can be reviewed and expanded service offered in the future. 3. Another measure will be the amount of revenues generated by Clubhouse operations as to the degree of success. DEPARTMENT: Parks, Recreation and Forestry PROGRAM: Clubhouse Operations 1995 RESOURCE ALLOCATION 1992 1994 1995 1995 EXPENDITURES ACTUAL 1993 BUDGET ESTIMATE APPRVED Employee Services 42,413.00 Materials & Services 23,415.00 Contractual Services 21,800.00 Capital Outlay 30,000.00 TOTAL APPROPRIATION 117,628.00 PERSONNEL ALLOCATIONS 1992 1994 1995 1995 POSITION ACTUAL 1993 BUDGET ESTIMAlb APPROVED Full Time Positions: Total Full Time Positions Part time positions: Manager 3.5 Seasonal p/t clubhouse staff Ranger/starter Pro/Instructor TOTAL FIE'S 3.5 CITY OF MOUNDS VIEW DEPARTMENTAL BUDGET DETAIL - 1995 EXPENDITURES ???-4375 GOLF COURSE ENTERPRISE CLUBHOUSE OPERATIONS 1992 1993 1994 1994 DEPARTMENT TEAM COUNCIL ITEM DESCRIPTION ACTUAL ACTUAL BUDGETED ESTIMATED REQUESTS REQUESTS APPROVES PERSONNEL SERVICES 010 SALARIES, REGULAR $0 $0 $0 $0 $0 $0 $0 011 OVERTIME, REGULAR $0 $0 $0 $0 $0 $0 $0 020 SALARIES, TEMP + PART $0 $0 $0 $0 $38,855 $38,855 $0 030 PENSIONS $0 $0 $0 $0 $3,546 $3,546 $0 040 GROUP INSURANCE $0 $0 $0 $0 $0 $0 $0 050 WORKERS COMPENSATION $0 $0 $0 $0 $152 $12 $0 TOTAL PERSONNEL SERVICES $0 $0 $0 $0 $42,553 $42,413 $0 MATERIALS + SUPPLIES 121 SUPPLIES, BLDGS & GRND $0 $0 $0 $0 $17,000 $17,000 $0 122 SUPPLIES, VEHICLE $0 $0 $0 $0 $0 $0 $0 123 SUPPLIES, EQUIPMENT $0 $0 $0 $0 $0 $0 $0 160 SUPPLIES, OPERATING $0 $0 $0 $0 $6,000 $6,000 $0 170 MOTOR FUELS & LUBRICAN $0 $0 $0 $0 $0 $0 $0 240 UNIFORMS + CLOTHING $0 $0 $0 $0 $415 $415 $0 TOTAL MATERIALS + SUPPLIES $0 $0 $0 $0 $23,415 $23,415 $0 CONTRACTUAL SERVICES ??? WATER & SEWER SERVICE $0 $0 $0 $0 $1,150 $1,150 $0 303 LICENSE/CERTIFICATE $0 $0 $0 $0 $7,750 $7,750 $0 310 TELEPHONE $0 $0 $0 $0 $4,000 $4,000 $0 321 ELECTRICITY $0 $0 $0 $0 $3,000 $3,000 $0 322 NATURAL GAS $0 $0 $0 $0 $2,000 $2,000 $0 342 ADVERTISING $0 $0 $0 $0 $2,000 $2,000 $0 354 DEBRIS REMOVAL $0 $0 $0 $0 $1,500 $1,500 $0 356 SATELLITES $0 $0 $0 $0 $0 $0 $0 361 MEMBERSHIPS $0 $0 $0 $0 $0 $0 $0 362 CONFERENCES $0 $0 $0 $0 $0 $0 $0 363 TRAINING $0 $0 $0 $0 $0 $0 $0 390 GRANTS + SUBSIDIES $0 $0 $0 $0 $0 $0 $0 401 RENTAL, EQUIPMENT $0 $0 $0 $0 $0 $0 $0 511 REPAIR, BLDG + GROUNDS $0 $0 $0 $0 $400 $400 $0 513 REPAIRS, EQUIPMENT $0 $0 $0 $0 $0 $0 $0 TOTAL CONTRACTUAL SERVICES $0 $0 $0 $0 $21,800 $21,800 $0 CAPITAL OUTLAY 702 BUILDINGS & STRUCTURES $0 $0 $0 $0 $0 $0 $0 703 EQUIPMENT $0 $0 $0 $0 $0 $30,000 $0 704 VEHICLES $0 $0 $0 $0 $0 $0 $0 705 CONSTRUCTION $0 $0 $0 $0 $0 $0 $0 TOTAL CAPITAL OUTLAY $0 $0 $0 $0 $0 $30,000 $0 TOTAL CLUBHOUSE OPERATIONS $0 $0 $0 $0 $87,768 $117,628 $0 1995 PROGRAM/PERFORMANCE BUDGET • DEPARTMENT Parks, Recreation & Forestry PROGRAM Practice Range Operations FUNDING SOURCE Golf Course Enterprise Fund Customers will be interested in using the practice range for lessons PROGRAM PURPOSE and golf practice. The practice range serves to provide a quick activity for those who don't have time to play the course, ie. lunch times, evenings, early morning to and from work. The practice range is the ideal place to hold lessons. In addition, it is the practice range that the majority of the profits will be made. The profit margin on the practice range is expected to be PROGRAM SUMMARY significant - higher than either the course or clubhouse operations. At peak times the practice range will be filled to capacity including lunchtimes, early mornings and evenings and weekends. Other times will be "off' times and it is these times that lessons will be scheduled - and other activities to keep the range as filled to capacity as possible. The ojective of the Practice Range operation is to keep 1,995 PROGRAM OBJECTIVES activity to a maximum in order to make maximum profits. Efficient and effective scheduling management of this facility will provide for good profits. 1. Bucket sales that match the estimated 1995`PROGRAM PERFORMANCE MEASURES prediction of EGSC. 2. Good marketing of the range will produce users even during the "off' times. 3. A good number of golf classes will fill "off' times and will also make new customers for the other golf course operations. A measure will be the "off' times in an average day. The fewer off times the better. DEPARTMENT: Parks, Recreation and Forestry PROGRAM: Practice Range Operations 1995 RESOURCE ALLOCATION 1992 1994 1995 1995 EXPENDITURES ACTUAL 1993 BUDGET ESTIMATE APPRVED Employee Services 4,294.00 Materials & Services -0- Contractual Services -0- Capital Outlay 40,000.00 TOTAL APPROPRIATION 44,294.00 PERS ONNEL ALLO CATI ONS 1992 1994 1995 1995 POSITION ACTUAL 1993 BUDGET ESTIMA IE APPROVED Full Time Positions: 0 Total Full Time Positions 0 Part time positions: .25 TOTAL FIb'S .25 CITY OF MOUNDS VIEW DEPARTMENTAL BUDGET DETAIL - 1995 EXPENDITURES ???-4375 GOLF COURSE ENERPRISE FUND PRACTICE RANGE OPERATIONS 1992 1993 1994 1994 DEPARTMENT TEAM COUNCIL ITEM DESCRIPTION ACTUAL ACTUAL BUDGETED ESTIMATED REQUESTS REQUESTS APPROVES PERSONNEL SERVICES 010 SALARIES, REGULAR $0 $0 $0 $0 $0 $0 $0 011 OVERTIME, REGULAR $0 $0 $0 $0 $0 $0 $0 020 SALARIES, TEMP + PART $0 $0 $0 $0 $3,840 $3,840 $0 030 PENSIONS $0 $0 $0 $0 $294 $294 $0 040 GROUP INSURANCE $0 $0 $0 $0 $0 $0 $0 050 WORKERS COMPENSATION $0 $0 $0 $0 $160 $160 $0 TOTAL PERSONNEL SERVICES $0 $0 $0 $0 $4,294 $4,294 $0 MATERIALS + SUPPLIES 121 SUPPLIES, BLDGS & GRND $0 $0 $0 $0 $0 $0 $0 122 SUPPLIES, VEHICLE $0 $0 $0 $0 $0 $0 $0 123 SUPPLIES, EQUIPMENT $0 $0 $0 $0 $0 $0 $0 160 SUPPLIES, OPERATING $0 $0 $0 $0 $0 $0 $0 170 MOTOR FUELS & LUBRICAN $0 $0 $0 $0 $0 $0 $0 240 UNIFORMS + CLOTHING $0 $0 $0 $0 $0 $0 $0 TOTAL MATERIALS + SUPPLIES $0 $0 $0 $0 $0 $0 $0 CONTRACTUAL SERVICES 303 OTHER PROF SERVICE $0 $0 $0 $0 $0 $0 $0 310 TELEPHONE $0 $0 $0 $0 $0 $0 $0 321 ELECTRICITY $0 $0 $0 $0 $0 $0 $0 354 DEBRIS REMOVAL $0 $0 $0 $0 $0 $0 $0 356 SATELLITES $0 $0 $0 $0 $0 $0 $0 361 MEMBERSHIPS $0 $0 $0 $0 $0 $0 $0 362 CONFERENCES $0 $0 $0 $0 $0 $0 $0 363 TRAINING $0 $0 $0 $0 $0 $0 $0 390 GRANTS + SUBSIDIES $0 $0 $0 $0 $0 $0 $0 401 RENTAL, EQUIPMENT $0 $0 $0 $0 $0 $0 $0 511 REPAIR, BLDG + GROUNDS $0 $0 $0 $0 $0 $0 $0 513 REPAIRS, EQUIPMENT $0 $0 $0 $0 $0 $0 $0 TOTAL CONTRACTUAL SERVICES $0 $0 $0 $0 $0 $0 $0 CAPITAL OUTLAY 702 BUILDINGS & STRUCTURES $0 $0 $0 $0 $0 $0 $0 703 EQUIPMENT $0 $0 $0 $0 $0 $40,000 $0 704 VEHICLES $0 $0 $0 $0 $0 $0 $0 705 CONSTRUCTION $0 $0 $0 $0 $0 $0 $0 TOTAL CAPITAL OUTLAY $0 $0 $0 $0 $0 $40,000 $0 TOTAL PRACTICE RANGE $0 $0 $0 $0 $4,294 $44,294 $0 OPERATIONS ismemomimmmInmiliummumimmolimiummimimimiimml REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 4. CUNOg 94-1259WS STAFF REPORT Report Number: nit C� August 1, 1994 Re rt Date: 7-26-94 AGENDA SESSION DATE Repo DISPOSITION Item Description: Discussion Regarding 1995 Legislative Priorities Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) ,SUMMARY; Councilmember Quick has requested that this item be placed on the August Work Session Agenda in an effort to begin the discussions regarding the City's priorities for the next Legislative Session. The LMC, AMM and other local government lobby organizations begin the process of establishing their legislative agenda in the late Summer/early Fall . This is done so that the priority positions can be discussed with the Legislators prior to the end of the year and well in advance of the Legislative Session. It maybe very beneficial for the City to consider a process by which our Legislative agenda can be established with input from our various Commissions and priorities set prior to the commencement of the 1995 Session. This is a policy formation decision that requires Council direction. �J ,,,,..,,,,,t-,-,Ee —e4...„ 61,4_, Samatha Ord�,no, City Administrator 1 RECOMMENDATION: nif REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 5 Report Number: 94-1260WS CtiG STAFF REPORT AGENDA SESSION DATE August 1, 1994 Report Date: 7-26-94 DISPOSITION Item Description: Discussion Regarding Weekday Change of Council Meetings Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; This item is placed on the Agenda at the request of Mayor Linke. A Qc7 . _9 Samantha Orduno, City Administrator RECOMMENDATION; HANDED OUT AT THE AUGUST 1, 1994 COUNCIL WORK SESSION nrisr RE QUEST FOR COUNCIL CONSLUERATION A��r.as cs:: Repos".Nus 1::er. 7.7 C'I'j�" � REPORT Rapor_Data: 8/1 /94 _ Cour:ai Aon C Sce�z.i OrEar of 3us,: CT= COUNC ..YIEETLYG DATE AUGUST 1. 1994 C Pubiic�ear:-1gs C Corsserc AgEr da C Co3uzires Ivan: Desc-nor.: Consideration of Bid to Midwest Asphalt Corporation for the 1994 Patching Contract Acs iniszracor s ?.aviewiRecorr.�erdaron:mp .^.s n: ._� y_.e.- Vo caeco suppieent �.tHis r teno - - Commen= =ached. ed. E:cpiznac:onjSu=.:.ar, (acao, suppie=eat sheets 3s aeccsaary.) 5Trldr7/►a Rv; On Monday August 1, 19.94 bids were opened for the 1994 Patching Contract. Staff received two bids, they are as follows: Bituminous Consulting Co. Inc. $61,523 . 32 Midwest Asphalt Corp. $59,217.80 These bids include a pay item for adjusting manholes and valve boxes. It lis not known at this time how many adjustments are necessary. As with past patching contracts staff has requested authorization to sign change orders !up to 10%. This allows for marginal increases in patch sizes and for any structure adjustments. Staff recommends award to the low bidder, Midwest Asphalt Corp. for $59,217.80 for the 1994 Patching Contract, to be funded from account # 100-4270-705. / "ch -1 -lrich, Director of Public Works RECOMMENDATION: Staff recommends award to the low bidder, Midwest Asphalt Corp. for $59, 217.80 for the 1994 Patching Contract, to be funded from account # 100- 14270-705 , and authorize the Director of Public Works to sign change orders up to 10%. 1 REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 6 OUITLA STAFF REPORT Report Number: 94-1261WS AGENDA SESSION DATE August 1, 1994 Report Date: 7-26-94 DISPOSITION Item Description: Discussion of Resolution Appointing Members to the Economic Development Commission Administrator's Review/Recommendation:( - No comments to supplement this report %n )-,.ib-% - Comments attached. i Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; At the July work session, 13 applications were considered for Economic Development Commission members. In an effort to create a balance between location, gender and experience to fill the four resident vacancies and three business vacancies for the Commission the following participants were selected. All the applicants were very qualified making the decision very difficult. In addition, Mr. Henry Ruggles was originally chosen by the Board but has declined due to previous time commitments. All remaining applications will be kept on file in case one of the participants are unable to perform the required duties, resigns or their term expires. Since the July work session, I have also received applications from resident Gary Jones and resident James Sculthorp which will be kept on file to be considered when there are member vacancies. The attached resolution appoints four residents (Rosemary Goff, Peg Mountin, Dan Nelson, Delane Welsch) and three business representatives (Mark Malone- Western Bank, Ron Schmidt- Mounds View Amoco, Phil Seipp - SYSCO Minnesota) to serve as members of the Economic Development Commission with terms expiring December 31, 1994. After December 31, 1994, terms will begin to stagger as noted by Ordinance 546, approved at the July 25, 1994 regular Council Session The resolution is scheduled to be approved at the next EDA meeting on August 8, 1994 with appointment of members becoming effective at the first regular EDC meeting scheduled for August 25, 1994. / I OF Cathy Be if t, Economic Development Coordinator RECOMMENDATION; rMMMMIIMIMIMIMMMMMI=IMIMM=IMIIMIIMIII.M.=MIMIMIMMMNMMMNIMI RESOLUTION NO. 94-EDA12 CITY OF MOUNDS VIRW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPOINTING FOUR RESIDENTS AND THREE BUSINESS REPRESENTATIVES TO SERVE AS MEMBERS OF THE ECONOMIC DEVELOPMENT COMMISSION WHEREAS, the City Council, on behalf to the Economic Development Authority, has approved the establishment of an Economic Development Commission; and WHEREAS, the Economic Development Commission will act as an advisory commission to the Economic Development Authority on matters that relate to fostering a positive economic climate, encouraging economic development, and enhancing the tax base of the City; and WHEREAS, the membership of the Economic Development Commission is comprised of four residents and three business representatives; and WHEREAS, each person listed below has submitted an advisory commission application and is interested in appointment to the newly formed Economic Development Commission. NOW, THEREFORE, BE IT RESOLVED that the Economic Development Authority of the City of Mounds View hereby appoints the following persons to the Economic Development Commission, effective August 25, 1994, with terms expiring as noted: Rosemary Goff Term expires December 31, 1994 Peg Mountin Term expires December 31, 1994 Dan Nelson Term expires December 31, 1994 Delane Welsch Term expires December 31, 1994 Mark Malone (Western Bank) Term expires December 31, 1994 Ronald Schmidt (Mounds View Amoco) Term expires December 31, 1994 Philip Seipp (SYSCO Minnesota) Term expires December 31, 1994 Adopted this 8th day of August, 1994. Al'1'EST: President (SEAL) Executive Director 7. ✓� REQUEST FOR COUNCIL CONSIDERATION Agenda Section: akiND STAFF REPORT Report Number 94-1262WS AGENDA SESSION DATE August 1, 1994 Report Date: 7-96-94 DISPOSITION Item Description: Discussion of Economic Development Authority Board Liaison to the Economic Development Commission Administrator's Review/Recommendation: - No comments to supplement this report r 4Li, a--, - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) ,SUMMARY; As a requirement of the Municipal Code, Chapter 408.03, Subdivision.2, Designated Members, one non-voting member shall be designated by the Authority to serve as liaison to the Commission. The term of the appointment shall ordinarily be for one year, except that they will terminate with the office from which the non-voting appointment is derived. The regular EDC meetings are tentatively scheduled for the 4th Thursday of each month. This date may need to change to enable items to be included in the Council packets for 1st Monday work sessions. _,� Cathy Bennet ponomic Development Coordinator R.E.C OMMENDATION: i QUEST FOR COUNCIL CONSIDERATION Agenda Section: 8. CMS STAFF REPORT Report Number: 94-1963WS August 1, 1994 AGENDA SESSION DATE Report Date: 7-26-94 DISPOSITION Item Description: Discussion Regarding Liquor License Rate Structure Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; At the July, 1994, Council Worksession, the City Council was presented with a new method of determining liquor license fees for establishments affected by the City's on-sale with cabaret liquor licensing requirements. This new method based the liquor license fee on square footage of each establishment, distinguishing between space that is primarily used as bar area and space that is primarily used as dining area. A multiplier, which was calculated by dividing the total cost incurred to the City per establishment (cost per call X number of calls per year) by the square footage of bar area and square footage of dining area, was used to yield the cost per square foot for each individual establishment. At the request of the Council, to make the process more fair and easier to administer, the average cost per type of area was calculated and used as the constant multiplier to determine the liquor license fees. The following calculations better describe this. BAR AREA DONETELLES • $.62/sq. ft ROBERT'S • $.58/sq. ft MERMAID • $.76/sq. ft TOTAL $1 .96/3 = $.65 is the average cost/sq. ft per establishment for selling liquor in primarily a bar area. QiikU Tim Cruikshank, Asst. to City Admin. RECOMMENDATION; DINING AREA DONETELLES • $.02/sq. ft ROBERT'S • $.00/sq. ft MERMAID • $1.03/sq. ft TOTAL $1 .05/2 = $.53 is the average cost/sq. ft per establishment for selling liquor in primarily a dining area. These multipliers (average cost/sq. ft) were then used to calculate the new liquor license fees for each establishment. DONETELLES BAR AREA • $.65/sq. ft. x 891 sq. ft. = $579.15 DINING AREA • 5.53/sq. ft. x 4280 sq. ft. = $2268.40 NEW TOTAL FOR DONETELLES = $2,847.55/yr. OLD TOTAL FOR DONETELLES = $6,984/yr. ROBERT'S BAR AREA • $.65/sq. ft. x 7,262 sq. ft. = $4,720.30 NEW TOTAL FOR ROBERT'S = $4,720.30 OLD TOTAL FOR ROBERT'S = $8,639.70 MERMAID BAR AREA • $.65/sq. ft. x 18,292 sq. ft. = $11,889.80 DINING AREA • $.53/sq. ft. x 2243 sq. ft. = $1,211.22 NEW TOTAL FOR MERMAID = $13,101/yr. ($10,000 cap) OLD TOTAL FOR MERMAID = $10,000 cap Currently, there is a $10,000 maximum, which could be modified if the Council desires. The only establishment affected by this is the Mermaid. It has also been proposed that there be a minimum limit added. A $2,500 minimum would insure that the costs incurred by the City for allowing establishments to sell liquor are recovered if a smaller establishment would apply for and receive a liquor license. By changing the liquor license fee structure to the proposed formula, the City would experience a decrease in revenues. In 1993, the City collected $25,623.70 in liquor license fees from these three establishments. If the Council adopted this new liquor license fee structure, the City would collect $17,567.85, a difference of $8055.85. ' . REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 9. CMOS\ STAFF REPORT Report Number: 94-1264WS Inlif AGENDA SESSION DATE August 1, 1994 Report Date: 7-26-94 DISPOSITION Item Description: Discussion of Patching Contract Bid Administrator's Review/Recommendation: __ - No comments to supplement this report .a ',lc, I - Comments attached. ,____. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; Advertisements were placed in the New -Brighton Bullentin and the Construction Bulletin on July 20, 1994 for the street patching contract, driveway replacement for treatment plants 2 & 3, well 4, and three walkways . Each department will be responsible for approval and funding of their portion of the project. The bid closes on July 29, 1994 at 3:30 pm. For this reason, staff is requesting that the recommendation of award be presented at the work session. To expedite this contract Council may wish to formally award it during "the call to order" regarding the Greenfield Ponds Development. z, / Mike Ulrich, Public Works Director RECOMMENDATION; PREQUEST FOR COUNCIL CONSIDERATION Agenda Section: 10. OC�u�u Report Number: 94-1265WS STAFF REPORT nif AGENDA SESSION DATE August 1, 1994 Report Date: 7-9h-94 DISPOSITION Item Description: Discussion Regarding Seal Coating Administrators Review/Recommendation: - No comments to supplement this report Yt-61 (LLL- i - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; Staff visited the City of Mendota Heights last year during their....slurry sealing project to view arevaluate this method of pavement maintenance. Although slurry sealing has been available for many years in other parts of the country, it had not been perfected in the upper midwest, therefor it's popularity was relatively unknown. The City of Mendota Heights has been using this method for the past 5 years. The Anoka - Blaine airport has also used slurry sealing in the past. Many Wisconsin municipalities are applying slurry seals and the City of Fridley has also bid a project this year. Since Mounds View's quantities and specs are very close to the City of Mendota Heights, :staff is recommending the acceptance of their bid and advertisement. This procedure is very similar to purchasing from the state bid, county bid, or a joint purchasing agreement. This bid will include notification to the residents, all materials and labor, and sweeping of the streets, ( staff will sweep the gutter lines to pick up the debris to avoid it being swept into the residents yards ) . As mentioned in the last issue of this is it, there is no rock applied to the surface, it is mixed in with the asphalt and then applied. This method also levels minor deflections in the pavement and adds a minimal amount of strength. The skid resistance is restored to the surface and the road looks new. Staff will provide a sample for Council to view at the work session. This years contract is for 41,000 square yards. The bid price for this project is $.92 per square yard, or $37,720.00 . Staff request Council approval of this project and bid. To expedite this contract Council may wish to formally award it during the "call to order" action regarding the Green f - d Ponds Development. xi7Z VMi a Ulrich, Public Works Director RECOMMENDATjON; Staff recommends approval of a slurry seal project and award the bid to Struck & Irwin Paving, Inc. for the amount of $37,720 . 00, to be funded from account # 100-4270-705 . REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 11 _ STAFF REPORT Report Number: 94-1266WS w� AGENDA SESSION DATE August 1, 1994 Report Date: 7-26-94 DISPOSITION Item Description: Discussion Regarding Development Review — Saturn of St. Paul Administrator's Review/Recommendation: - No comments to supplement this reportt<y +^ 4_ - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; Darwin Lindahl, representing Saturn of St. Paul, has made application for a Development Review/C.U.P. Amendment to allow the expansion of the Saturn Car Dealership at 2375 Highway 10. In 1992, Saturn was granted a Conditional Use Permit for their current operation. At that time, a portion of the property upon which the facility is located was left unimproved for possible future development as an extension of Jackson Drive to the North. The extension of Jackson has since been deemed unnecessary. Saturn has now approached the City with a request to utilize this unimproved area of their property to meet current needs and demands of the facility. The proposed expansion would add approximately 45 parking spaces for display purposes, relocate existing landscaping to the East line of the site and install an additional row of lighting. Staff has had a preliminary meeting with the applicant and found all items in the request in order. A copy of the plan has been sent to the City Consulting Engineer for review and comment. All other requirements of the Municipal Code have been met by the applicant. The Mounds View Planning Commission has reviewed this item and will be making a formal recommendation to the City Council at their August 3, 1994 meeting. As you will recall, the City passed Ordinance No. 533 in March of this year which placed a moratorium on the location of any new car dealership operations within the City for a period of 18 months. This moratorium did not, however, preclude the continued use or expansion of any currently licensed facility in the City. Therefore, this request is allowed to be submitted and is subject to current requirements contained within the Municipal Code. I have included all materials received as part of this request for your review and consideration. l �---- C P arrington, Communi(Development Coordinator RECOMMENDATION; CITY OF MOUNDS VI PLANNING APPLICATION = - �r iv ©gk.-91,,11 - Phone '1 23 9 'o APPLICANT. ADDRESS: c)3')S fi hw,10) MQurt 44 U tau\ MK) SS i 1 -) Street Address 'City, State, and Zip Code Interest in Property (check appropriate box): Owner of Property ❑ Contract for Deed Owner ❑ Lessee, Operator, Manager + L O Agreement to Purchase ❑ Other (explain) Documentary evidence of applicant's interest in the property may be required before final City action of this request PROPERTY INVOLVED: Address/General Location c131S , t f•-'1 u tJs VIA...) why Legal Description or Property Identification Number Legal Owner: Name/Address •. _ , 1► . . -. .r . . - a •.• . 4 . ' .. . Present Use (check appropriate box): ❑ UndevelopedNacant . ❑ Single Family Dwelling ❑ Duplex/Two Family Dwelling ❑ Multi-Family (No. of Units ) ❑ Business/Commercial Establishment ❑ Industrial Establishment Other (explain) AtlrtOrititeIL'E SALeS Property Classification: ❑ Abstract 0 Torrens REQUEST: *Please note: Applicant may be responsible for additional fees associated with the rev'- f this request. • I HEREBY DECLARE THAT THE ABOVE STATEMENT ARE TRUE. Alik Lk, Si nature ******,******************************************************* **** ************************ - Rezoning $200/acre,minimum$200,maximum $1,000 Park Fund Dedication Fee Variance R-1 to R-2-$75,all others$200 Date Paid Conditional Use Permit R-1 to R-2-$75,all others$200 Receipt Number • Code Appeal $75 A. ---..---.-_._ z•� /DD• OC,Plan Review $100/acre,minimum 100,maximum $500 Total Fees Paid '( Minor Subdivision $150 Date Paid EE= r Major Subdivision $250 plus$250 deposit Receipt Number Comp. Plan Amendment $200 Additional Adiaal Fee Paid Wetland Alteration Permit $50 plus deposit determined by Staff A di Wetland Buffer Permit $10 ReceiptDte Paid Number Planning Sign $50 PUD $350 PUD Amendment $150 Date of final action n ci APPROVED 0 DENIED 0 TABLED, 0 Date �j -• — R q Planning Case No. 3 s'h - �f Admin.Account No. l J it. EXHIBIT B LEGAL DESCRIPTION OF EASEMENT PARCEL That part of the Northeast Quarter of the Northeast Quarter of the Southwest Quarter of Section 8, Township 30, Range 23 , Ramsey County, Minnesota, described as follows: Beginning at the northeast corner of said Southwest Quarter of Section 8; thence South 00 degrees 00 minutes 37 seconds East, assumed bearing, 525.42 feet along the east line of said Southwest Quarter to a point on the north line of Trunk Highway No. 10; thence North 49 degrees 24 minutes 47 seconds West 105. 00 feet along said north line; thence North 40 degrees 35 minutes 13 seconds East 30.32 feet; thence North 00 degrees 00 minutes 37 seconds West 217. 66 feet; thence North 12 degrees 59 minutes 23 seconds East 133 . 36 feet; thence North 00 degrees 00 minutes 37 seconds West 86. 77 feet to a point on the north line of said Southwest Quarter; thence South 89 degrees 26 minutes 01 seconds East 30. 00 feet along said north line to the point of beginning. Said tract contains 25, 838 square feet, more or less. EXHIBIT A The East 294 .8 feet of that part outhwestthe 4uarteraof Section 8f the Northeast Quarter of theSouthwest of United States Township 30, Range 23 , lying Highway No. 10, according to the United States Government Survey thereof, Ramsey County, Minnesota. 3.7 REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 12. L '�V STAFF REPORT 9 ,Z Report Number: —1 9 h 7 W S g AGENDA SESSION DATE August 1, 1994 Report Date: 7-26-94 DISPOSITION Item Description: Update on Development Agreements Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached ' Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; As requested at the July 5, 1994 City Council Meeting, Staff has conducted a review of all Development Agreements entered into by the ose of City within Ccondit nsf stipive ulated inears . hthe euDevelopmenth Agreements' had e review was to ensure that been met to the satisfaction of the City. D.A. 89-88 Taco Bell Corporation all conditions met D.A. 89-89 Kentucky Fried Chicken Corporation all conditions met D.A. 89-90 Dynamic Designers all conditions met D.A. 89-91 Mounds View Business Park South all conditions met D.A. 89-92 Pioneer Schwinn all conditions met D.A. 89-93 Hardees all conditions met D.A. 90-94 Phillips 66 Company all conditions met (although, Staff does have to remind the operators of the facility that the blower system in the car wash is required at certain times of the year) . D.A. 90-95 Dynex Industries all conditions met D.A. 91-96 Mounds View Estates all conditions met D.A. 92-97 Greenfield Estates ton Communit evelopment Coordinator Pau . - . ton,, Second Quarter Department Quarterly Reports Presented to Council Monday, August 1 , 1994 t y ADMINISTRATION CITY ADMINISTRATOR'S SECOND QUARTER REPORT MONTHS APRIL - JULY, 1994 To say that a lot has been accomplished in the last four months would be a gross understatement. The City Council and staff have had a most productive four months and the reward is that August should be a little less intense so that all of us who plan to take vacations can do so without heavy issues hanging over our heads. Rather than go into long, drawn out narratives, I have shorten my quarterly report to brief "bullet" items that will present, what I hope will be, an informative "overview" . A special notation must be made, however, regarding the enormous amount of staff time that has been involved in the development of the new Program/Performance based budget format for the 1995 Budget, both General Fund and all Enterprise Funds. This has been an almost year long endeavor that has truly put to the test the resolve of the staff to create a budget document that is more representative of the service to cost philosophy. The number, of additional hours put in by staff to develop their program budgets number in the hundreds . For a while, weekends and weekday nights for many of us became a blurr as we worked to perfect our programs for years 1995, 1994 , 1993 and 1992 . The 1995 Budget has been balanced in the quickest timeframe since I came to the City in 1991 . Not only has the General Fund Budget been balanced, but all Enterprise Fund Budgets are complete and should be finalized by the end of September - another record. The conversion to a Program budget has not been easy. It could not have been completed without the commitment and dedication both of Council and Staff to work together to make the process work. My thanks to the staff and to the Council for what has been a difficult but very successful endeavor. APRIL * Cathy Bennett joined the staff as the Economic Development Coordinator. * Jennifer Bergman joined the staff as the Housing Intern and began the 12 month housing stock analysis. * The Council/Staff Strategic Planning Session was held and the FOCUS 2000 Implementation Plan was developed. * Staff participates in MAC's first meeting of area communities to discuss the proposed changes to the Anoka-County/Blaine Airport. * Carla Aselson takes all the wonderful training and experiences she learned at Mounds View and moves up to Assistant to the City Administrator in Falcon Heights. * Tom Hughes is hired as the City's new Prosecutor. * City Hall holds the official Open House to introduce the newly remodeled and expanded City offices. * Golf course bids are awarded for the course buildings. * Staff is very involved in the details of the Senior housing project. Staff presents its application for CDBG funds. * Negotiations break down with the Police union and we certify for binding arbitration. * The contracts for development with Multi-Tech and C.G. Hill are drafted. * Preparations were made for the formal presentation to the Council on the proposed conversion to a Program/Performance based budget for 1995. * Staff began work on the 1994 Long Term Financial Plan. * Golf Course construction begins. MAY * Council authorizes staff to proceed with the conversion to a Program/Performance based budget for 1995 . * Two additional staff cars are purchased. * City takes a monumental step in economic development by pooling the TIF districts into one Project Area and turning over to the EDA the responsibility for the Project Area and its TIF districts. * Kurt Johnson joins the City as the Golf Course Superintendent. * Tim Fredburg joins the City as a Public Works Maintenance Worker. * Plat approved for Multi-Tech expansion and C.G. Hill project. * Administrator testified at Senate hearings on Tele-communications bill . * Met with MWCC regarding the Blaine Interceptor project on the Golf Course property, worked out satisfactory project schedule and compensation (tree and hole/T reconstruction) agreement. * State passed superfund legislation that will result in (eventual) reimbursement of the funds paid for the Oak Grove settlement, Administrator active on LMC Superfund Committee that helped draft legislation. * Legislative session ended with funding for the City to participate in Community Partners for our business retention program. * Staff completes first draft of Long Term Financial Plan and several staff level drafts of the 1995 General Fund Program * Golf Course construction well under way, staff involved in monitoring progress. JUNE * 1993 Audit completed and presented to Council. * 1994 LMC Annual Conference - staff make 2 presentations, City retains member on the Board of Directors. * Successful compromise with Rice Creek Watershed District for the delineation of the wetland on the proposed senior housing site. * Council approves creation of Economic Development Commission. * Final payment paid to City Hall contractor, but work goes on regarding the "finishing touches" to the City Hall expansion. Staff patiently awaiting arrival of furniture. * EDA approves Development Agreements for Multi-Tech expansion and C.G. Hill projects, ending over 2 years of discussions, negotiations and financial review. * EDA approves Development Agreement with Westminster/MSP for the Silver Lake Pointe Senior Apartment project. * City welcomes Joyce Pruitt as the Planning Associate in charge of code enforcement, City begins aggressive, proactive code enforcement activities. * Long Term Financial Plan introduced to Council (draft No. 1) . * Work continues on 1995 Program Budget. * Work begins on the FOCUS 2000 Implementation Plan which will incorporate the 1994 goals and actions steps formulated at the April Council/Staff Strategic Planning Session, staff work plans and goals from the Long Term Financial Plan. JULY * Golf Course is named! "The Bridges" , promotion activities begin. * Construction of course and practice range on target, maintenance building nearing completion, clubhouse construction begun. * Staff prepared for and testified at Metropolitan Council's Transportation Committee's hearing on upgrade of AC/B Airport. * Construction of Police parking lot receives the green light. * Staff involved in researching the feasibility of the City assuming the permitting process for Water Conservation Act compliance. * Presentation to the Council of the first and second drafts of the 1995 Program Budget. Balanced budget achieved the earliest in 4 years. * Long Term Financial Plan finalized, hearing set for August 8th. * Final draft completed of the FOCUS 2000 Implementation Plan. I 0 0 ao m O U m Ma 3 3 copx o 7 3 3 co 0 co c ix a' 3 O m =� 7 * = • m ro o � m c Ids 04 Ni � ° o g o � *Fui 9 ao ycn 7, 8 N 0Cl 2 ell -0 le �• � NS O ,� z ED c z (1) m. 3 W a �' ° o ED c 14 O - o o 0 a A fD ,,., ai O I 3 ,5�. 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CD 8' m r n n. 3 rt 11) rt 0 J Co (0 01 go 0 yJ 0 3' co v, g et (rtD Q a- (D CD 3 CD Q O (D rt oy 17 CD (()D T L co m Cl) 1994 Second Quarter Report Assistant to the City Administrator PERSONNEL EMPLOYMENT ACTIVITY The second quarter of this year was very busy in the area of personnel. In early April, the first of the City's new hires joined the City Staff team. Cathy Bennett became the City's Economic Development Coordinator and Jennifer Bergmann became the City's Housing Intern. Cathy had been working for the Economic Development Corporation of San Diego and Jennifer had been working in the housing compliance division for Baeufort County, South Carolina. Also in April, the City's Recycling Coordinator/Code Enforcement Officer moved on to another position with another City, leaving a vacancy to fill. This afforded the City Council an opportunity to reevaluate this position at the Annual Council/Staff Strategic Planning Session. The Council decided to turn this position into a full-time code enforcement position, in response to the requests for such from the Focus 2000 project. On . 5/24, 8 candidates were interviewed and on 6/14 Joyce Pruitt was hired. To introduce Joyce to the City, the first couple of Friday's she was on board, she was given a tour of the City by Councilmember Blanchard and myself to acquaint her with some of the problems areas. In mid-April, with the Golf Course construction now under way, a Golf Course Superintendent was needed to oversee the construction process. On May 4, 7 candidates for this position were interviewed, and on 5/23, Curt Johnson was hired. Curt had previously worked for the City of Brooklyn Center for 7 years as their golf course superintendent. To fill a vacancy in the Public Works Department, due to the Public Works Secretary being away on Family Leave, a temporary was hired for six months. To fill a newly created position, on April 18, 8 candidates were interviewed for a Public Works Maintenance position, resulting in the hire of Tim Fredberg. Tim had previously worked for the City of Oakdale for several years. POLICY DEVELOPMENT In response to new and changing laws, to protect the City from liability, and because of the upcoming hire of several regular full-time employees, some new policies were developed and implemented at the beginning of the year. One policy that was developed is an alcohol and drug testing policy. State law allows for this type of testing if a policy is in place. This gives the City an opportunity to protect itself from a potential abuse problem. A second employee program that was implemented was the new employee orientation program. Through a scheduled itinerary, this program consists of a week of allowing new hires to get to know the City, the employees, their jobs, policies and codes and other information that is pertinent to their employment. An employee safety committee was established to create a safety policy to comply with the A Workplace Accident and Injury Reduction Act. The policy has been created and presented to Department Heads. UNION CONTRACT NEGOTIATIONS Staff met several times with union representatives to discuss the 1994 settlement. These settlement attempts were unsuccessful, which will result in an arbitration hearing in September or October. TRAINING To enhance the City staff's telephone skills, telephone training was offered to employees. Also, an employee customer service committee was established to assist a professional consultant in improving customer relations. This training will take place in September. SPECIAL PROJECTS FOCUS 2000 The Focus 2000 Final Report was presented to the Council in March and was studied and prioritized at the Council/Staff Strategic Planning Session in April. Staff has since been implementing ideas as directed by Council. Some examples to date include the employment of Economic Development Coordinator, creation of Economic Development Authority, re-establishment of a Spring clean- up day, enhanced City newsletter and employment of Housing Intern. A Steering Committee, made up of members of the Study Groups, has been appointed by the Council to oversee the implementation process. CITY HALL EXPANSION This quarter saw the City Hall Expansion project start to wind down with all of the walk throughs and final inspections taking place during this time. By June, the base bid work was complete and the City -hosted an open house to show off the work that was done. FOCUS 2000 IMPLEMENTATION PLAN The Focus 2000 Implementation Plan was completed by the end of July and will be delivered by a student group the first weekend in August. IMPLEMENTATION OF PROACTIVE STREETLIGHT PLAN The first year of installing streetlights according to the proactive streetlight plan adopted by the Council in 1993 has been initiated with NSP. By the end of the year, 10 new streetlights will be added throughout the City based on the Police Department's needs assessment. COMPUTER TECHNOLOGY Work has been done in striving for the goals of having a system wide tape backup for all network connected computers and accessing information from the file server via modem. It is the goal to have these two projects operable by the end of the year. PROGRAM BUDGET Drafts of the new program style budgets and Long Term Financial Plan were prepared for Council consideration. The budgets I was responsible for included Central Services, MIS, Human Resources and Public Information. PART-TIME FIRE FIGHTERS At the urging of the Mounds View, Spring Lake Park, Blaine, Fire Chief, the City of Mounds View considered allowing City Staff to serve as fire fighters due to a shortage of daytime help. It was determined the time commitment was too great and would be too disruptive to conducting City business. LIQUOR LICENSE FEE RESTRUCTURING At the request of a proprietor in the City, Council has been reviewing the liquor license fee structure to determine if it could be made more fair and equitable. OTHER LMC ANNUAL CONFERENCE In June, the League hosted its annual conference, this year in St. Paul. I had the honor of presenting an innovative service delivery idea to the audience and elected to share Mounds View's Focus 2000 project. LMC IMPROVING SERVICE DELIVERY COMMITTEE In July I was appointed to the League of Minnesota Cities policy committee entitled Improving City Service Delivery. I was also appointed to the Government Innovation and Cooperation task force. RAMSEY COUNTY VISIONING PROCESS Additionally in July, Ramsey County appointed me to one of their strategic planning committees. The topic our group will be studying is the coordination of land use. NEWSLETTER The newsletter editorial board met several times and assisted with the coordination of articles for two editions of Mounds View Matters. HILLVIEW ROAD AND QUINCY STREET AREA STOP SIGNS AND LIGHTING In response to a petition from this neighborhood, stop signs were placed on westbound and eastbound Hillview Road at Quincy Street. Streetlights are being installed in this area as well. STREETLIGHT AT INTERSECTION OF COUNTY ROAD J AND AIRPORT DRIVE Users of this intersection expressed concern about the hazards of this area. To make the intersection less dangerous, it has been proposed that streetlights be added on the Northwest corner and the Southeast corner of the intersection. 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CD F .:..7:7;: .::: 0,, m cn -i O —I -1 3 Z 3 3 c 7p c c m 0 • �v s 3- W r m n 0 D - m � nCZ C7) ca co Dr" nO D m s v v z * = n moocu mo � 3o � ' � Tacpa0o z ° M. pcon mO a pv 3 z m co -1 o a 3 co p v < o C) < 0 0 to '+ m O 5 5 su m a .+ O � � (D Q_ rt O 0- CP ECONOMIC DEVELOPMENT Quarterly Report - 2nd Quarter 1994 - Economic Development A ril• • Attended the weekend Strategic Planning Session • Attended a Blaine/Anoka County Airport Commission meeting with the Met Council. Expressed Mounds View's concern with expansion of the airport and reminded them of the court order restricting expansion of the Airport. • Prepared and distributed Press Release regarding Economic Development Coordinator position and Housing Intern position. • Met with four area Economic Development\Community Development Department's of the following Cities New Brighton, White Bear, Roseville, and Coon Rapids. These meeting were informative only and very useful regarding each City's economic development activities. • Met with four area business representatives including: 1. Sherri Timmons, Paster Enterprises regarding Mounds View Square 2. Jeff Hart, Kraus-Anderson regarding Silver View Plaza 3. Mark Malone, Western Bank and Ron Schmidt, Amoco regarding Business Association 4. Tim Nelson, Everest Development regarding Mounds View Business Park • Attended an Economic Development Association Breakfast meeting and a reception provided by the Collaborative, a networking group of entrepreneurs, sponsored by the Metro East Development Partnership. • Met with a representative from Bridgewater Financial regarding small business loans available in Minnesota • Gave a presentation to the Mounds View Business Association regarding the proposed economic development and marketing plans for the City. • Prepared drafts of the 5-year goals and 1994 work plan. May; • Met with four business representatives: 1. Richard Wolens regarding the City of Mounds View's activities 2. Ed Paster, Paster Enterprises regarding Mario's Movies and Games 3. Wolf&Associates regarding proposed expansion and assistance through state grant. 4. Local Restaurant owners regarding review of existing liquor license fees. • Presented development agreement which outlined the guidelines for further TIF assistance for Mounds View Business Park. The item was tabled at the request of Everest Development. • Attended four business forums including League of Minnesota cities annual legislative review, Metro East Development Partnership breakfast meeting to welcome new incoming President, Community Reinvestment Fund Program outlining funding sources for businesses and Economic Development Association monthly breakfast meeting • Gave Deborah Barkley of Metro East Development Partnership a tour of Mounds View commercial and industrial space. • Worked with the Community Resource Partnership to implement the North Metro Business Retention and Development Program which includes and extensive survey of Mounds View businesses. The program was funded per resolution No. 4566 on MAY 9, 1994. • Met with the Public Resource Group regarding funding sources and development proposals for businesses. June; • City of Mounds View became a member of the North Metro Business Retention and Development Commission per resolution 94-EDA8. • Established an Economic Development Commission as indicated by Ordinance 542. • Coordinate applications for members of the Economic Development Commission to include four residents and three business representative. • Met with Blaine Economic Development Coordinator to share ideas on economic development plans and coordination efforts. • Worked with Wolf&Associates to prepare and submit Part I of the Minnesota Department of Trade& Economic Development Economic Recovery Grant Application. • Met with Dale Jones to discuss potential development of property on Highway 10 between Silver Lake Road and County Road I. Researched mitigation of wetland procedures and reported to Mr. Jones the findings. • Attended the League of Minnesota Cities 4 day annual conference in St. Paul • Assisted Paul Harrington with the successful opening of Mario's Movie and Games in the Mounds View Square. • Attended the Economic Development Association Annual Conference in Brainard. • Attended two business forums/meetings including Public Finance Seminar sponsored by Briggs &Morgan regarding tax increment financing and Suburban Area Chamber of Commerce monthly board meeting and breakfast networking. • Prepared and distributed Press Release regarding the hire of golf course superintendent and planning associate. July: • Attended three business forums/meetings including the League of Minnesota Cities Policy Committee meeting, Suburban Chamber of Commerce monthly breakfast meeting and Ramsey County Strategic Planning Committee Orientation • Prepared and distributed press release regarding Mounds View's participation in the North Metro Business Retention and Development Commission. • Prepared press release, assisted in the coordination and attended the Multi-Tech ground breaking ceremony • Completed the Community Profile and prepared document for print in August. • Met with representatives of Northern States Power and gave a tour of the Cities amenities including the new golf course. • ylGW m RCI N n M` Z � 9ONO O 0c tz a 1—i 2p R N ^ a ° • 0 i coo a 0 6 0 M fD• ° G ll O o tri o a f D � � O N aP. 5. n Z:43 N0 1-► � � y G 0.ia 0 0. o 0o I Z.' a Niu CD P a o 0 " ' 0 . pNg. n D - r. 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R .-t 11) CD N °t� )"; C1 o ° 4 5' C P p. Y 2, C R' o '�° a. o c4 V Q- o do o B cCD as '_' ba C4 m• CCD A» �. V, CD �, V-.+ a Y 0 O 4 troll G• t 0 2 ( z b w an, n n w z p. td CD S" O E �E �E 7 �' b g N N N B c CA co co CA 5 5 4 H o d d Z o 0 co dd4 � co d e) cr., „ o M ,-tCD CD - .t 0 zd zd 8 CA n ,-2 CD • 5. O 0 ° 0tCDwO a• .z,q � 0 n n . O0 - C4 1-r, Oo t 0 8 -t i C 00 0 .O `0 J 0t 0 O, V 'd - w N ' C 't1 ^ '-' /CD • N CD • • y ¢ 8PD p . 'CO n oA* w CO noeas d N co ptg .m v . CD v v y, n CD o 8 5 p o cru �; FINANCE Quarterly Report - 2nd Quarter 1994 - Finance • We survived another annual audit! The Comprehensive Annual Financial Report received an unqualified(clean) opinion from the auditors. The Management Report contained only recommendations that the City continue to monitor activities effecting municipal finances. The Federal Financial Assistance Report stated that the City was in compliance with grant provisions. The Auditors presented their report to Council in early June. • Work began on the Long Term Financial Plan. Council had several work sessions to review the Plan and will have the introduction of an Ordinance to adopt it at the August 8, 1994 Council meeting. • Renewal of the City insurance policies was approved at the June 27, 1994 Council meeting. League of Minnesota Cities Insurance Trust(LMCIT) rates remained unchanged from 1993 for the most part. Premiums increased slightly due to increases in property values and other rating factors. Workers compensation premiums decreased as a result of unchanged rates plus a decrease in the City's experience modifier. The modifier decreased from .83 to .75 . This is, in effect, a 25% discount on our rates. Samantha and I are looking into managed care. That will give the City an additional discount of 5% of premiums. • In response to the Focus 2000 Citizen's Group and citizens attending the 1994 budget hearing the 1995 budgets are being prepared in a program budget format. Changing formats has proven to be a gargantuan task, however, the department heads have proven that they are able to handle it. Several budget sessions have been held with the Council and the General Fund budget has been completed and the proposed tax levy has been set. Work has begun on the budgets of the Special Revenue and Enterprise Funds budgets. A first draft will be presented at the August 1, 1994 Work Session. • Kitty Hickok and I have been searching for fixed asset software which will allow us to produce all required reports for our Comprehensive Annual Financial Report(CAFR) without downloading into other software or compiling reports manually. It turns out that we found the software needed in our own backyard. 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N wap N ow Nei wA a 1 A O 14 Po los o c a �r - eo 0 p K cn y o O '`� N P! � � 3 m 0 tea' � b n 3 2 e� O p w o " VQ a O w 0 C) A Ap' fa a M CA _04 a we _. fo N se o • (A N m t 0o A 0 r 0 ° I Pt 13 m 33 141) til ED= 0 CO v ED v O NI Pt aZ 0 03 po A m m k = 1° V 0 -o R D t g r " 33 C.P. m w CO m m m N X go N 0 0 m 0 w 0V z o ED 3 m o a m g V a oz E o 0 0 E � COco 10 CO 42 co op 0 N N Din y CO O 0 O -e0-- c -1 m 13 O a o 41. 41. m .1:4 aa ea (ia p' 0 0 mOP V P B Z v A IC 0 0 �° 6 9 "y„ CD 0 a o N • 2 * C CO( CO 0 P1' 3 m M m 0 A c c m 3 ED m COMMUNITY DEVELOPMENT QUARTERLY REPORT - 2ND QUARTER 1994 - COMMUNITY DEVELOPMENT Planning * Completed the review and platting of property involved in the Multi-Tech, C.G. Hill and Westminster projects. * Worked with Housing Intern to establish criteria to be included in Housing Stock Analysis. * Completed draft of updated Nuisance Ordinance (to be distributed in late July/early August) . * Processed Planning Commission Cases as necessary. * Attended National Conference of the American Planning Association. * Assisted with City Clean-Up Day held in early May. Housing * Developed survey sheets for field inspections . * Completed 75% of field inspections of Single Family Homes. * Met with other governmental agencies to discuss available housing rehabilitation programs . * Attended conference sponsored by NAHRO (National Association for Housing and Redevelopment Officials) . Code Enforcement * Hired Joyce Pruitt as Planning Associate. * Began proactive code enforcement activities. * Met with representatives of Apple Valley to discuss computer software package for tracking code violations (hope to purchase for use in Mounds View) . * Assisted Community Development Coordinator in drafting updated Nuisance Ordinance. Building Inspections * A total of 208 building, heating and plumbing permits were issued during the Quarter. Additionally, yearly inspections of rental properties were completed in late June. * Attended conferences sponsored by ICBO on a variety of building topics and issues. Engineering * Completed recording of Long Lake Road easements. * Completed recording of all County Road I easements except one (will require condemnation) . * Coordinated Pleasant View Drive reconstruction with Director of Public Works. 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O O 14 00 - 0 0 0 0 A 7 7 .a c «! 0 rr 0 0 0 0 O 5' - 5' 0 E CO CO CO E m m PARKS , RECREATION & FORESTRY QUARTERLY REPORT PARKS, RECREATION & FORESTRY APRIL, MAY, JUNE, 1994 PARKS: * Preparation of athletic fields, (re-grading those that require leveling) , replacing home plates, base pegs, pitching rubbers, fencing binding, safety checks, placement of trash cans, and repairing spectator bleachers and players benches was completed in April, with adult athletic teams beginning play the last week of April. * Preparation of mowers for Spring mowing - mowing began in April. The Spring mowing was performed by the 2 regular park maintenance crew members which takes a majority of their time. Regular maintenance also included trash removal, park inspections, playground inspections and equipment maintenance and repair. * The crew repaired the keystone retaining wall at Lakeside Park using the backhoe and front end loader to install deadheads. * Brad Pellegrino began working 1/2 days on field maintenance grooming fields for adult softball and later for Athletic Association games and finally adding the in-house rec program games, averaging 13 fields per day grooming. * PARK PROJECTS: Once seasonals came on board they took over the mowing and trash duties so that Steve and Jeff could begin improvement projects in June. Projects included the installation of basketball goals at Hillview and Random Parks, installation of a picnic table at Lambert. Also, the irrigation system was repaired at Silver View and drinking fountains adjusted for summer playgrounds. Contracted the installation of the safety netting at Greenfield Park baseball field and the players bench fencing at Oakwood Park. * Park buildings were prepared for summer playground activities beginning mid June. * Bill Urbanski began weed control duties once he came on board and also began park tree trimming assistance. * During the month of July such projects as trail maintenance, play equipment repair and graffiti removal, rough cut mowing of Silver View and Greenfield Park trails and Woodcrest Park ditch have been performed. * Special events were accommodated with preparation work including the Special Senior' s Day picnic, Festival in the Park, AAU Regional Baseball Tournament, weekend picnic reservations, etc. PROJECTS HOPED TO ACCOMPLISH YET THIS SUMMER: * Installation of drinking fountain at Oakwood Park. * Paint the exterior of Lambert Park building. * Repair bridges at Greenfield Park path. * Prepare and seed youth ballfield at City Hall Park (must be done after the road project is completed) . NOTE: * During this quarter Steve has worked with approximately 5 persons seeking restitution work and has directed the work of these persons as well as supervised many hours of park labor. Steve has also been working with an Eagle Scout candidate on a project at Silver View Park. RECREATION: * Activities during the school ' s "Spring Break" were held during the first week of April. Trips and activities were offered every day for students. * Spring programs concluded in May. Registration for summer activities commenced with the distribution of the City Newsletter. * Adult softball leagues began in April. Thirteen additional teams were recruited in 1994 from the previous year due to good marketing techniques and excellent league services and ballfield facilities. * Summer in-house youth athletic program registrations were conducted in March. A special youth athletics brochure was prepared and distributed to parents stating the philosophy of the recreation youth athletic program and describing the different leagues. Parks and Recreation Commissioners participated in the registration process. The whole affair was successful and informative. * Summer in-house youth athletic programs began in May with several Coaches Clinics being conducted in May. * Applications were solicited, received and interviews conducted for summer playground leaders. Playground leader orientation and training was conducted three days in June. * Work with several committees including the Garden Committee which planned and planted the flower beds at City Hall, the Festival Committee which also included a parade in this year's celebrations, and the MVCT which is producing "Oliver". All these committees require staff liaison support and assistance. * The Senior's Day in the park (June 21) was a new program which was co-sponsored by donation through Western Bank and the Lion's Club. Over 120 senior citizens attended the daylong event. FORESTRY: * Tree trimming and removal specifications were prepared and bid with award to Blumehl and Precision Tree Services. * Rick worked with Jim Hess and tree contractors for the replacement of trees along the Long Lake Road project. This project will be a summer long activity. * The annual tree sale distribution was in April. * Also, Rick participated in many Arbor Day activities at the schools in May. * Trees purchased with the matching Small Business Grant were planted at Lambert, Greenfield, City Hall and Silver View Parks. * The forestry crew continues trimming trees at parks and public lands and street intersections as time allows. * Tree inspections have been conducted throughout the time, with an outbreak of Dutch Elm disease being detected this summer. GOLF COURSE: * Construction of the golf course began in April. * Meetings were attended with MWCC to coordinate the interceptor project in an effort to least impact the construction the golf course. * The golf course name was chosen - "The Bridges" . * Construction began on the Maintenance Building. * Golf Course Superintendent's position was opened with over 100 application being received and 10 persons interviewed. Kurt Johnson was selected and hired and began work in May. * A small trailer office was leased for a few weeks as construction was being observed by the GCS. * Small equipment such as chain saws, weed trimmers were purchased as well as a used truck, utility cart and golf cart. 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O c * O Z -a = x a x " -6 oco 2) oo co H 3 3 H C .p 0 . a 0 cQ +J O V ID <.+ '+ ID n C m (D 4) 6 Q coil O NN 3 O - 0 A S, Cp -1 e� m `, S .7) O .53 N M C) = T` a < '* a 73 ft 0 -0 0) o A) c Z' Z Z 3 s' s' �' 0 5 r« SO 3 0 o 0 0 m 5 p 3 A CTO "13 0 -, a) C) (D co A- R- on m �-.. 3 M0'' eD sv N N INA y f A C S �sAT y A C A co 9 a 9 OMO y m f m c_ m Cl) HI m 0 0 p z z 13 Iii m p Cl) ami 7o m 70 m m m ZC/) 7 «" O 0 ST ft W 8 suA soli co � 3Zy 3 OO � Oc c c a 14 o o '0 3 9 O 3 3 o Z �.� Z -Di co m D � DO m =, oh3" C) = 0 C) 0 K 0-0 0 -v 13 CI) C) * C) 7 -, A) 00 00 o n o a) p O C 0 a O 0 0 3 �« 0. s SI CO m SD � � o C Qom ';..` C an m Q. 0 .». m . .. m o' N ,� -4 to o m o a o 0 = a te 0 m 3 0 v, 3 52 0 m a � y' m m 0 cid 5. cr 03 co m m rn o y N O Q r � PUBLIC WORKS • PUBLIC WORKS 1994 2ND QUARTERLY REPORT SEWER DEPT: * Assisted the Street Dept . with cracked sealing. * Cleaned, cut roots, removed debris, and televised several locations in the storm sewer system to verify some off-set pipes and separated joints . * Repaired storm sewer separations * Assisted N. St . Paul & Blaine with the camera * Performed cross training with new employees * Inspection on water main break on Edgewood Dr. for J.M. S . Contractors . * Assisted on water main breaks . * Clean and televise sanitary sewer. * The new video printer installed last winter works great, it saves a lot of time. WATER DEPT: * 132 , 882 , 000 total gallons pumped in the 2nd quarter of 1994 * Continued working on treatment plants 2 and 3 (onging) * Flush systems installed or upgraded at all 3 filter plants * Couple of water service leaks repaired * Well roofs and tuckpointing * Hydrant painting * Flushed hydrants * Bill Hanson & Bill Hanggi attended Rural Water School in April * Attended class on Proper Care of Your Back "Save A Back" STREET DEPT: * Assisted on repair of water main/service leaks . * Crack sealed- 13 , 000 lbs . * Installation of 15-20 no parking/next street signs * Change-replaced / repair 2 dozen stop signs . * Completed inspection/evaluation of the streets for sealcoating. Marked street for necessary reconstruction and repair. * Completed street sweeping plus additional areas, as needed. * Repaired 15+ catch basins in the storm drain system. * Manufactured trailer for traffic controls . * Trimmed Blvd. trees as needed in areas where we mow. * Repaired Blvds . from construction projects * City Hall Police Dept . repairs . * Hung bulletin boards, shelving, run cable, etc . * Misc . pothole & street signs repairs * Attended Sweeper Seminar SHOP DEPT: * 2-squads put into service * Mounted radios in all City Hall staff cars . * Major suspension work on two trucks . * Re-arranged supply room to new location * Rebuilt electric motor for propane filling stat . * Ran wire to Parks office for base radio (contractors forgot) . * Installed new radial saw in wood shop area . * Ran water line to outside hydrant for washing off equipment on northwest side of building. * Maintaining vehicles on regular basis . 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Sze g / ƒ CD a_ 0 M / § 3 � I- m > 0 > > -a -a -a > 0 - 0 . - - - - > -u -- m k 0 a ® 0 0 v. 0 E 0 0 K m POLICE QUARTERLY REPORT - 2ND QUARTER 1994 - POLICE * In April we received two new squad cars. Tim Pittman and Tom Baumgart did the conversion work. They did a great job. We are still waiting on the propane parts. * A Ramsey Court disaster drill was held in Roseville this Spring. Lt. Brick and a number of our reserves participated. * Officer Bob Nelson graduated his last class of DARE students. Bob spend the last four years as our DARE officer. He will be missed by the staff and students at Pinewood. Thanks again Bob. * Officer Baumgart interviewed with the staff at Pinewood and will become the new DARE officer. His training will be in November. * Officers attended numerous training classes in the second quarter of this year. Among the topics were: Haz Mat, Sex Crimes, Legal Updates, and Narcotics. The following is a comparison of Serious Crimes this year to last year. Jan-June 1993 Jan-June 1994 Robbery 3 2 Rape 3 0 Thefts 198 180 Burglary 26 20 Arson 3 5 Vehicles Thefts 19 22 Serious Assaults 6 6 Administrative Off. 754 680 Traffic Citations 704 953 =■ - �r o2 CI zcm 0 . "V > > OD m z -C-I 0 r z WI W z % 1I- z Z co m G x = * G z -j o • G 2 M 7 W m z �r- N O O 0 A Qo D _ m r -n .. (4 K K 0z O z C: 52 lil 0 O Vs -< O 7d y T• O CI Y z O O D m 0 D y o m r � � � D m � � � m � p � * m z D m z m 0 po 0 z D m x rfl 0 z 7 0 "O n 0 O c9 0 A O 0 73 Orn z Z m m D z v 0 Z Cl) Z `17 n cn Z z -i 0 41 mci) Z M 1- z O 0 �n l71 D z D Cry c- Ci) g m .-I Pe z O 0 - cn O -� p 2 r m < m m 0 m p 40 zm C 0co m m 00 OX u' a " m " 0 o 40 z 4 g . 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