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HomeMy WebLinkAboutAgenda Packets - 1994/07/14 AMENDED CITY OF MOUNDS VIEW CITY COUNCIL NOVEMBER 14, 1994 7:00 P.M. AGENDA The City Council is provided background information for agenda items in advance by staff and appointed commissions, committees and boards. Decisions are based on this information, as well as City policy and practices, input from constituents and a Councilmember's personal judgement. If you have comments, questions or information regarding an item on the agenda, please step forward to be recognized by the Mayor during the "Residents Requests and Comments From the Floor" item on the agenda. Please state your name and address for the record. All comments are appreciated. A copy of all printed materials relating to the agenda item is available for public inspection at the Recording Secretary's Table. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL - Linke Trude Quick Blanchard Wuori 4. ADDITIONS TO THE AGENDA: Item 1: Ordinance No. 550 Amending the Municipal Code of Mounds View By Repealing Chapter 407, Entitled, "Environmental Quality Commission - added by Mayor Linke AGENDA PAGE TWO NOVEMBER 14, 1994 Item 2: Item 3: 5. APPROVAL OF MINUTES: a. October 24, 1994 Regular Council Meeting COUNCIL ACTION: A T D Comments: b. November 7, 1994, Council Worksession COUNCIL ACTION: A T D Comments: c. November 9, 1994, Election Canvassing Meeting COUNCIL ACTION: A T D Comments: 6. ACCEPTANCE OF ADVISORY COMMISSION MINUTES: a. Environmental Quality Commission Meeting Minutes of: - May 17, 1994 - June 21, 1994 AGENDA PAGE THREE NOVEMBER 14, 1994 - August 16, 1994 - September 20, 1994 COUNCIL ACTION: A T D Comments: 7. SPECIAL ORDER OF BUSINESS: There is no special order of business scheduled for this meeting. 8. CONSENT AGENDA: A. Consideration of Resolution No. 4661 Removing Two Members of the Environmental Quality Commission, Staff Report. No. 94-1368C B. Approve the Purchase of Golf Course Equipment, Staff Report No. 94- 1369C C. Approve the Installation of Additional Fencing at the Golf Course, Staff Report No. 94-1370C D. Consideration of Approving Installation of Streetlight across from 7761/7767 Eastwood Road Property Line, Staff Report No. 94-1371C E. Consideration of Resolution No. 4657, Approving a Step Adjustment for Tim Fredberg, Maintenance Worker, Staff Report No. 94-1372C F. Set Public Hearing for 7:05 p.m., Tuesday, November 29, 1994 to Consider Request for Conditional Use Permit, Peter McIntyre, Planning Case No. 398-94 G. Set Public Hearing for 7:10 p.m., Tuesday, November 29, 1994 to Consider Request for Conditional Use Permit, Dennis Paterson, 8121 Edged Drive AGENDA PAGE FOUR NOVEMBER 14, 1994 H. Set Public Hearing for 7:15 p.m., Tuesday, November 29, 1994 to Consider Request for a Woodland Alteration Permit, Louis Dawning, Woodale and Longview I. Consideration of Resolution No. 4659 Transferring Funds from Franchise Fee Contingency 295-4120-910 to 100-4180-303 for Repairs being made at 7618 Edgewood Drive, Staff Report 94-1373C J. Consideration of Awarding Contract for Auditing Services for 1994-1996, Staff Report No. 94-1374C K. Adopt Resolution No. 4658 Approving Just and Correct Claims Against City Funds L. Licenses for Approval General GLJ Enterprises (Windows Only) - New Sign Twin City Sign Images - New COUNCIL ACTION: A T D Comments: 9. RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR Citizens' comments are encouraged to allow individual citizens to address the Council, as a whole, on a matter of interest or concern to the citizens. The preservation of the Citizens' Comments item on the agenda is important in order to encourage and maintain this information flow. To preserve and protect this valuable communications link, a speaker is limited to three (3) minutes. AGENDA PAGE FIVE NOVEMBER 14, 1994 CITIZENS: BEFORE SPEAKING PLEASE GIVE YOUR FULL NAME AND ADDRESS FOR THE MINUTES 10. PUBLIC HEARINGS: COUNCIL ACTION: A T D Comments: 11. COUNCIL BUSINESS: A. Consideration of Resolution No. 4660, Approving Hire of Mark Andrescik, to Fill Vacant Public Works Maintenance Position, Staff Report No. 94-1375C (Staff Presenter: Tim Cruikshank Assistant to City Administrator) COUNCIL ACTION: A T D Comments: B. Consideration of Partnership with Honeywell, Staff Report No. 94-1376C (Staff Presenter: Mike Ulrich, Public Works Director) COUNCIL ACTION: A T D Comments: C. Consideration of Purchase of Deicing Chemicals, Staff Report No. 94- 1377C (Staff Presenter: Mike Ulrich, Public Works Director) COUNCIL ACTION: A T D AGENDA PAGE SIX NOVEMBER 14, 1994 Comments: D. Discussion Regarding Term Limits Charter Amendments, Staff Report No. 94-13780 (Presenter: City Attorney, Jim Thompson) COUNCIL ACTION: A T D Comments: 12. REPORTS: 1. Report of Councilmembers: Quick: Blanchard Wuori: Trude: 2. Report of Mayor Linke: 3. Report of Administrator: 4. Report of Staff: 5. Report of Attorney: AGENDA PAGE SEVEN NOVEMBER 14, 1994 NEXT COUNCIL MEETING: NOVEMBER 29, 1994 NEXT COUNCIL WORK SESSION: DECEMBER 5, 1994 13. ADJOURNMENT: RESOLUTION NO. CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION DIRECTING THE CITY CLERK NOT TO FILE CHARTER AMENDMENT CONCERNING TERM LIMITS WHEREAS, at the November 8, 1994 election, a ballot proposition pertain ng to limiting the number of terms that the mayor and city council members may hold was adopted by the voters; WHEREAS, the Minnesota Attorney General has concluded that a term limits provision such as the one adopted at the November 8, 1994 election violates the Minnesota Constitution; WHEREAS, a case involving the City of Minneapolis is currently pending before the Minnesota Supreme Court that will address the constitutionality of term limits; WHEREAS, Minnesota Statutes, Section 410.11 requires the city clerk to file a copy of the charter amendment with the Secretary of State and County Recorder; WHEREAS, the city council must provide for the orderly administration of justice and insure that the Mounds View City Charter does not contain any unconstitutional provisions; NOW, THEREFORE, BE IT RESOLVED BY THE MOUNDS VIEW CITY COUNCIL that the city clerk is directed not to file the charter amendment that was passed on November 8, 1994 until the Supreme Court has issued a final ruling as to the constitutionality of term limits in the case that is presently pending before it involving the City of Minneapolis. Jerry Linke, Mayor (ATTEST) (SEAL) Samantha Orduno, City Administrator 170179264 1413I.25-11 t'Ib 39Vd 0I EBLEEZ E 9'Q I W5A'd2[9 V S3W'IOH°W02I3 L I 'S I 66-0 t-l1ON CM OFAgenda Section: 11.D REQUEST FOR COUNCIL CONSIDERATION Report Number: 94-1378C IVOReport Date: 11-10-94 STAFF REPORT Council Action: ❑ Special Order of Business CITY COUNCIL MEETING DATE November 14, 1994 ❑ Public Hearings ❑ Consent Agenda Council Business Item Description: Discussion Regarding Term Limits Charter Amendments Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; As a follow up to Council's concerns regarding the constitutionality of term limits, I asked Jim Thomson to clarify the City's legal options regarding the implementation of the Charter Amendments . He will be present at Monday night's meeting to update the Council on the Minneapolis case and present the Council with action options. Ala6-.16/ .� Samantia Ord o, Cit Administrator RECOMMENDATION; HOLMES & GRAVEN CHARTERED Antrums at Law ‘MPAtheia7Cabtar,MicumwaoUsoMaimsa4VWU Romer A.ALsor {612)9$7.9* Roma C.LONG RONALD g BA]1Y LAuiw K.Mai= SizesiEN J.Boom Rgioask3e(612)937.9010 BARRAR.L POUWOOD .1013N B.DEAN MARY G.Doaanv$ J - 31CAtolNl�o�rr Rama N.Cams, JAS J +� Comm A.Ham Lama.'NL Wormed JAKesS illosBoBoma L Wrdois Ho JR5 DIRECT DML GARY P.MN= tvw J.$EN3iIDY Joh 1L LARsoN 337-9209 DAVID L.GRAvffiv 199I1 MU/wpm H.Law VIA RAPIFAX AND MAII. CRAttias L.I fl r p. R COtnvsEi Jozai K Unmet.gi Ro*ET Co CARiaoN Ronal'L.DAvmsox RopEiiaJ.LDWAY.L T_JAY SALMZiv November 10, 1994 Samantha Orduno Clerk-Adtr ird curator City of Mounds View 2401 Highway 10 Mounds View, MN 55112-1499 RE: Term Limits Charter Amendment Dear Samantha: You inquired as to what the process would be if the city council wanted to c4Ilenge the constitutionality of the term limit charter amendment that was on the November 8, 1994 ballot. The city council would have essentially two options if it desires to challenge the constitutionality of the charter amendment provision. The first option would be to commence a declaratory judgment action in state court. The action would need to name as a defendant a person or entity that has a stake in upholding the ballot proposition. Because there is a case currently pending before the Minnesota Supreme Court (see discussion below), I doubt that a trial court would decide the city's case until the Minnesota Supreme Court issues its ruling. The second option would involve not filing a copy of the charter amendment with the Secretary of State or County Recorder. Minnesota Statutes, Section 410.112, subd. 4, states that the procedure for filing amendments to the charter is the same as the procedure followed when the original charter was adopted. Minnesota Statutes, Section 410.11, sets forth that process. That section provides: "The city clerk shall file with the secretary of state, the county recorder of the county in which the city lies, and in the city clerk's office a copy of the charter accompanied by a certificate attesting to the accuracy of the copy and giving the date of the election and the vote by which the charter was adopted." I have checked with the Minneapolis city attorney's office and they inform me that their case on the constitutionality of term limits is currently pending before the Minnesota Supreme Court. The question that the Minnesota Supreme Court will address is whether term limits violate Article 7 Section 6 of the Minnesota Constitution. (That provision establishes the qualifications to hold elective office.) The briefing of that issue by the parties is expected to be completed in early .T79359 MU125-U Ia/Z 3O'dd 0ICSLCCZI9'QI Nansdan V S3W'IOH'WO213 9I ,SI T76-0I-AON Samantha Orduno November 10, 1994 Page 2 January, The Supreme Court, in all likel hood, would then hold a hearing on the case and issue its ruling shortly thereafter. Although it is difficult to predict exactly when the Supreme Court would rule, I would expect that it would be sometime in the first few months of 1995. Because of the uncertainty surrounding the constitutionality of the term limits issue, the council could direct the city clerk not to file the charter amendment until the Supreme Court has issued its decision in the City of Minneapolis case. I have enclosed a draft resolution for the city council to adopt if it chooses this option. Please feel free to call me if you have any questions. Sincerely, tij.mes . Thomson JJ'r:jes Enclosure .37791'59 =25-11 D/E 39''d O I CSLEEZ L 9:O I NSAVeI9 '8 SSW10H'14083 LISI b6-1211.-/ION THIS IS IT . . . . For the Week of November 7 - November 11 , 1994 1IADMINISTRATIoN9 ADMINISTRATION Election Well, the 1994 General Election is behind us! Whew! Congratulations to Jerry and Julie on their re-elections and Sue on her new re-election. While Phyllis did not win her bid for Mayor, we are still happy that she will still be with us as a Councilmember. While it is great to see people re-elected and have the opportunity to welcome back a former Councilmember, it is equally sad to know that someone we all care for so much will not be part of the Council next year. Diane, you will be missed. You have been a wonderful team member and a great asset to this City. I take comfort in the fact that you will remain an active participant in this community through your involvement in Community Theater, TCAAP Reutilization Committee, Garden Club and all the other ways you contribute. You are truly an exceptional person! This is a short week due to Veterans Day on Friday, so staff has been busy. Tim and I have been busy with interviews for the vacant Public Works Maintenance Worker position. I interviewed the top two candidates that were selected by the interview panel (Tim Pittman, Tim Cruikshank and Mike Ulrich). I am confident that the candidate that the team has recommended is someone that will prove to be a real asset to the City. Housing Phyllis recently spoke with Scott Wallin, a real estate agent who is a founding member of the St. Paul Association of Responsible Landlords and also a member of the St. Paul Association of Realtors. He was interested in Mounds View proposed Nuisance Ordinance and its approach to multi-family housing rehab. After talking with Phyllis, I contacted Scott and learned of his numerous involvements with cities that are struggling to address aging housing stock and related problems of code enforcement. He was excited about what we are doing and will have one of his staff contact us to explore how their organization can assist us. Friday is a holiday, so City Hall will be closed. Have a wonderful weekend and I will see you on Monday! Samantha Silver Lake Pointe Project: As a requirement under the Development Assistance Agreement for Silver Lake Pointe Project, the EDA has the option to disapprove of the construction plans within 10 working days after the plans are submitted. The plans are assumed to be approved if the developer is not given written notice within those 10 working days of submission. Therefore, to allow the EDA to review the plans, the item has been added to the EDA agenda for Monday night. I realize that this item was not brought to the attention of the EDA at the work session but it was brought to our attention by MSP Real Estate this week. They want to make sure the plans are fully approved and have the support of both the City Building Department and the EDA. A copy of the full 74 page plans for Silver Lake Pointe Project will available for your review in the Administration Department, Conference Room C over the holiday and weekend. Otherwise, a representative from the development group will bring several full size tag boards for review at the EDA meeting. Approval of the plans should be fairly simple and does not in any way provide a waiver or approval of the building permit process. In a conversation with Jeff Huggett of MSP Real Estate he noted that if the building plans are approved and the EDA also approves, they are expected to close on the project later next week. Once they close the project can break ground soon after, hopefully before Thanksgiving. Business Retention Program: • I met with York International on Mustang Circle last week with Tim C. This is just one of several national sales and service offices for York's parent company in Pennsylvania which manufactures air conditioning equipment. The office in Mounds View serves Minnesota, Wisconsin and parts of South Dakota. The manager of the sales department expressed a major concern with Highway 10. He said the intersection of highway 8 and highway 10 is very dangerous and the businesses along 10 are not accessible. It is easier for him to use the services in New Brighton rather than Mounds View. Outreach: • The business newsletter was well received. I have had 3-4 calls from local businesses and a resident wanting information on the low-doc program and just commending on the information provided. I hope to start the "Focus on Mounds View Business" section for the next issue. Mounds View Antiques wanted to rewrite their article and missed the publication deadline. We will try for the next issue! • Jennifer and I attended the Ramsey County Seminar for CDBG and Home Funds for 1995. Again, Ramsey County will distribute the funds which are awarded to the them from HUD. The process for applying for the funds will be changed this year. It will include a single submission process and the projects that are funded must fit into HUD/Ramsey County priorities. This year Ramsey County is requesting the Cities participation in developing those priorities. HUD's priorities include providing decent housing, providing a suitable living environment and expanding economic opportunities. City staff has met to discuss priorities and will submit them to the County. At the training session, it was clear that project which have community support will be a priority. Therefore, the Focus 2000 recommendations will be key for Mounds View. Applications will be received in November with a February submission date. • I attended the final phase I for Ramsey County's Strategic Planning Process for Economic Development this week. The group developed a broad vision statement and came up with five critical issues in economic development. I expressed the need for the County to focus on the disincentives to business growth such as taxes and to find ways to eliminate those disincentives. Also, the County should support the local economic development programs that exist rather than creating another economic development plan. The next step is for the group to make a presentation to the Ramsey County Commissioners in January. Economic Development Commission: • The EDC has been busy with several issues over the past three meetings. Evaluating Highway 10 is the first priority but also the most difficult. I have provided the EDC with the draft corridor plan from 1991 and am working on the current inventory. In addition, the EDC will begin to evaluate the kinds of business assistance programs which would be beneficial to Mounds View businesses and for attraction purposes. Mark Malone will spear head this effort and make recommendations for programs which would be a good start for the City. I have collected information on business loan programs from Hopkins, Brooklyn Park, Ramsey County, Detroit Lakes and Columbia Heights. At the next meeting on November 17th Vandais Heights Economic Development Corporation and City Administration will discuss the process their City went through to make a hotel development a reality. Cathy FINANCE • The City Council reduced the City's proposed 1995 property tax levy at the November 7 Agenda Session from a 4.30% increase to a 2.67% increase over the 1994 property tax levy. The City's portion of the 1995 property tax bill on the average home in Mounds View($87,060) is estimated to increase by 2.65%, or $6.82. The City's final property tax levy will be considered by the Council at a public hearing on the 1995 budget to be held November 30, 1994. • It is time to start thinking about 1995 flexible spending accounts. Finance staff is in the process of preparing information to be distributed to all City employees regarding 1995 enrollment. Accounts may be used for medical expenses not reimbursed by health care plans and/or child care expenses. • Finance staff is busy preparing financial reporting and payroll software systems for the 1995 debut of the many new programs added with the 1995 program performance budgeting system. Information regarding new program account numbers will be distributed to City staff soon. • At the November 7, 1994 Agenda Session I was given direction by the Council to contact the auditors and to negotiate a new proposal for auditing services. The new proposal results in a savings to the City of $1,850. The new proposal is included in Council packets for consideration at the November 14, 1994 Council meeting. Don PARKS, RECREATION AND FORESTRY PARKS: * The Parks crew is slit seeding athletic fields this week. * Sunnyside School has requested 2 dump truck loads of compost for their gardens. The Parks crew will be delivering the compost to the school. * Groveland & Hillview Park building improvements continue. A meeting is set with the furnace people on Monday, November 14. RECREATION: * Sharie will be attending the Certified Festival Management Program, sponsored by the University of Minnesota on Friday and Saturday, November 11 and 12. * Special event programming is being arranged for December activities. * Rink attendant applications are being requested through newspaper ads, college job announcements and letters to past employees. * We are working on winter programming - to be included in the next City Newsletter which will publicize January/February activities. The deadline is in the first part of December. * Sharie is working on a grant for the performing arts - arts in the parks for various events including Festival, Seniors Picnic, SMA event, etc. * I have begun work on a CDB grant that may enhance a housing/ neighborhood improvement grant that is being prepared by the Planning and Economic Development. GOLF COURSE: * The walk-through with the architect and builders was completed Monday morning, November 7. A punch list was made with plans for final inspection in approximately 2 weeks. * Grading, black dirt and sod was laid at the Clubhouse area beginning Monday. * Additional fencing will be installed as soon as possible to secure the entire course. * Fertilizing has been completed. Perhaps one more grass cutting will be necessary before year end. The weather has really been unusually warm and dry. FORESTRY: * Rick has been completing grant forms to finalize grants that have been received for activities in 1994. * Rick has contracted trim work along boulevards, intersections, blind spots, etc. We will try to do as much as possible with the funding that is allotted. Certainly the need exceeds the funding and therefore every area of the City will not be trimmed. The worst trouble spots will be prioritized for completion. POLICE . An Asian dance was held at the Bel-Rae on Saturday night, five people were arrested for disorderly conduct. Two were also arrested on warrants. . A number of officers went deer hunting last week. So far, the score is DEER 1 HUNTERS 0. . Five pair of in-line skates were found outside of Total Sports. They were new and still in the box. The skates were returned to Total Sports. . Two new cases of Criminal Sexual Conduct were reported last weekend. Cases are being investigated. . Our regular departmental meeting was on Wednesday. Many issues were discussed. . A new POST-SHOOTING INCIDENT policy was written and will go into effect in November. . The Chief assisted the election judges by directing traffic inside the Bel-Rae. At least two people thought he was Bruce Vento. Tim R. PUBLIC WORKS * Staff assisted in the election setup and take down this week. This is a task that we look forward to every couple of years. Of course the Public Works staff thanks Michele for the 2 dozen donuts she left the morning after the election!!! * Staff completed the pouring of concrete for the material storage bins last week. Now we are disassembling the forming material and preparing them for use. * Staff is still changing equipment, preparing for the winter season. We've been very fortunate thus far, but something tells us we don't have many more weeks left like this past one. * Staff is sweeping leaves this week on the north side of the City. A minor breakdown occurred, it was repaired and the sweeper was back in service later in the week. Staff will move to the south side of the City some time next week. * The Water Division is wrapping up the remainder of the hydrant pumping this week, and beginning to winterize the treatment plants. They also have a list of meters to check for improper readings, non-operating meters, and faulty remotes. * Staff has reviewed a sample RFP for the Automatic Meter Reading conversion this week I will finalize it next week, and submit it for advertising. It is possible that staff will have enough information available for discussion at the December work session. Mike r COMMUNITY DEVELOPMENT SHERWOOD ESTATES I received three calls from residents who were in attendance at the Work Session Monday for the Sherwood Estates issue. They called to say that they were very pleased with Staff, the Developer, Rocky Keehn and the City Council in handling the development proposal. Specifically, they were pleased that answers to their questions were given in an honest and forthright manner, that the City and the Developer seemed very well prepared for the meeting and, that the Council listened to all of their concerns. From a Staff perspective, I have to agree that the meeting went very well. SILVER LAKE POINTE SENIOR HOUSING As part of the building plan review for the Silver Lake Pointe Senior Housing project, Staff has been in contact with the Developer to discuss the placement (in elevation) of the structure on the site. The Municipal Code requires that all structures in the City be constructed at certain minimum elevations. The Engineer for the Developer has sent a letter to Rocky Keehn of SEH outlining their rational for placing the structure at the elevation proposed. Staff received a copy of that letter at about 3:40 this afternoon (Thursday). A response from Rocky is anticipated Monday Evening Paul CITY OF Agenda Section: 8.A REQUEST FOR COUNCIL CONSIDERATION Report Number: 94-1368C 111706 Report Date: 1110-94 STAFF REPORT Council Action: W ❑ Special Order of Business CITY COUNCIL MEETING DATE November 14, 1994 El Public Hearings r7 Consent Agenda ❑ Council Business Item Description: Consideration of Resolution No. 4661 Removing Two Members of the Environmental Q i y Commission Administrator's Review/Recommendation: - No comments to supplement this repor i - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; Attached please find Resolution No. 4661, recommending removal of office for two members from the Environmental Quality Commission. This item was discussed at the November 7, 1994 City Council Work Session and has been placed on the November 14, 1994 City Council Meeting Agenda for approval. According to 33 .06, Subdivision 2 of the Environmental Quality Commission by-laws, "an appointed member may also be removed by the City Council for non-attendance at Commission meetings if a Commissioner is absent from five regularly scheduled meetings per year or from three consecutive meetings, without the consent of the Commission. " JoQ192 rt, Assoc t Planner RF.f OMMENDA taLf Recommends Approval of Resolution No. 4461 Removal of Office for t2 members from the Environmental Quality Commission RESOLUTION NO. 4661 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION RECOMMENDING REMOVAL OF OFFICE FOR 2 MEMBERS FROM THE ENVIRONMENTAL QUALITY COMMISSION WHEREAS, the City of Mounds View has approved the by-laws of the Environmental Quality Commission; and WHEREAS, the Environmental Quality Commission by-laws allow for an appointed member's removal by the City Council for non- attendance at Commission meetings if a Commissioner is absent from three consecutive meetings without consent from the Commission; and WHEREAS, Commissioners James Mennell and Timothy Madsen have had unexcused absences from the last three consecutive meetings. NOW, THEREFORE, BE IT RESOLVED that the City of Mound View City Council approve the removal of James Mennell and Timothy Madsen from the Environmental Quality Commission, leaving current committee membership at four (4) Commission members. Adopted this 7th day of November, 1994. ATTEST: • Mayor (SEAL) City Administrator TO: MAYOR AND CITY COUNCIL FROM: SAMANTHA ORDUNO, CITY ADMINISTRA • - ' DATE: NOVEMBER 10, 1994 RE: INDEX FOR WEEK OF RAMSEY NOVEMBER 14TH, 1994 COUNCIL MEETING MEETINGS SCHEDULED FOR THE WEEK OF NOVEMBER 14, 1994 Regular Council Meeting, Monday, November 14, 1994, 7:00 p.m. EDA Regular Meeting immediately following Council Meeting ITEMS PROVIDED IN THIS WEEK'S COUNCIL PACKET This Is It! Agenda Unapproved Minutes October 24, 1994 Unapproved Minutes November 7, 1994 Unapproved Minutes November 9, 1994 **************************** ADMINISTRATOR'S SCHEDULE (Please note that this schedule is subject to change as meetings are scheduled, rescheduled or canceled. At any time Audrey, Michele, or Tim C. will have my most current schedule and a number where I can be reached at all times. ) Monday, November 14 11 :00 a.m. A.O. Hearing 2:00 p.m. Labor Relations Meeting (pre-arbitration) 7:00 p.m. Council Meeting Tuesday, November 15 Wednesday, November 16 Thursday, November 17 11 :30 a.m. Managers Monthly Meeting 1 :30 p.m. LMC Board Meeting Friday, November 18 8:00-5:00 LMC Policy Adoption Meeting CITY OF MOUNDS VIEW CITY COUNCIL NOVEMBER 14, 1994 7:00 P.M. AGENDA The City Council is provided background information for agenda items in advance by staff and appointed commissions, committees and boards. Decisions are based on this information, as well as City policy and practices, input from constituents and a Councilmember's personal judgement. If you have comments, questions or information regarding an item on the agenda, please step forward to be recognized by the Mayor during the "Residents Requests and Comments From the Floor" item on the agenda. Please state your name and address for the record. All comments are appreciated. A copy of all printed materials relating to the agenda item is available for public inspection at the Recording Secretary's Table. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL - Linke Trude Quick Blanchard Wuori 4. ADDITIONS TO THE AGENDA: Item 1: Item 2: Item 3: AGENDA PAGE TWO NOVEMBER 14, 1994 5. APPROVAL OF MINUTES: a. October 24, 1994 Regular Council Meeting COUNCIL ACTION: A T D Comments: b. November 7, 1994, Council Worksession COUNCIL ACTION: A T D Comments: c. November 9, 1994, Election Canvassing Meeting COUNCIL ACTION: A T D Comments: 6. ACCEPTANCE OF ADVISORY COMMISSION MINUTES: a. Environmental Quality Commission Meeting Minutes of: - May 17, 1994 - June 21, 1994 - August 16, 1994 - September 20, 1994 AGENDA PAGE THREE NOVEMBER 14, 1994 COUNCIL ACTION: A T D Comments: 7. SPECIAL ORDER OF BUSINESS: There is no special order of business scheduled for this meeting. 8. CONSENT AGENDA: A. Consideration of Resolution No. 4661 Removing Two Members of the Environmental Quality Commission, Staff Report. No. 94-1368C B. Approve the Purchase of Golf Course Equipment, Staff Report No. 94- 1369C C. Approve the Installation of Additional Fencing at the Golf Course, Staff Report No. 94-13700 D. Consideration of Approving Installation of Streetlight across from 7761/7767 Eastwood Road Property Line, Staff Report No. 941371C E. Consideration of Resolution No. 4657, Approving a Step Adjustment for Tim Fredberg, Maintenance Worker, Staff Report No. 94-1372C F. Set Public Hearing for 7:05 p.m., Monday, November 28, 1994 to Consider Request for Conditional Use Permit, Peter McIntyre, Planning Case No. 398-94 G. Set Public Hearing for 7:10 p.m., Monday, November 28, 1994 to Consider Request for Conditional Use Permit, Dennis Paterson, 8121 Edged Drive H. Set Public Hearing for 7:15 p.m., Monday, November 28, 1994 to Consider Request for a Woodland Alteration Permit, Louis Dawning, Woodale and Longview AGENDA PAGE FOUR NOVEMBER 14, 1994 I. Consideration of Resolution No. 4659 Transferring Funds from Franchise Fee Contingency 295-4120-910 to 100-4180-303 for Repairs being made at 7618 Edgewood Drive, Staff Report 94-1373C J. Consideration of Awarding Contract for Auditing Services for 19941996, Staff Report No. 94-1374C K. Adopt Resolution No. 4658 Approving Just and Correct Claims Against City Funds L. Licenses for Approval General GLJ Enterprises (Windows Only) - New Sign Twin City Sign Images - New COUNCIL ACTION: A T D Comments: 9. RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR Citizens' comments are encouraged to allow individual citizens to address the Council, as a whole, on a matter of interest or concern to the citizens. The preservation of the Citizens' Comments item on the agenda is important in order to encourage and maintain this information flow. To preserve and protect this valuable communications link, a speaker is limited to three (3) minutes. CITIZENS: BEFORE SPEAKING PLEASE GIVE YOUR FULL NAME AND ADDRESS FOR THE MINUTES AGENDA PAGE FIVE NOVEMBER 14, 1994 10. PUBLIC HEARINGS: COUNCIL ACTION: A T D Comments: 11. COUNCIL BUSINESS: A. Consideration of Resolution No. 4660, Approving Hire of Mark Andrescik, to Fill Vacant Public Works Maintenance Position, Staff Report No. 94-1375C (Staff Presenter: Tim Cruikshank Assistant to City Administrator) COUNCIL ACTION: A T D Comments: B. Consideration of Partnership with Honeywell, Staff Report No. 941376C (Staff Presenter: Mike Ulrich, Public Works Director) COUNCIL ACTION: A T D Comments: C. Consideration of Purchase of Deicing Chemicals, Staff Report No. 94- 1377C 41377C (Staff Presenter: Mike Ulrich, Public Works Director) COUNCIL ACTION: A T D Comments: AGENDA PAGE SIX NOVEMBER 14, 1994 D. Discussion Regarding Term Limits Charter Amendments, Staff Report No. 94-1378C (Presenter: City Attorney, Jim Thompson) COUNCIL ACTION: A T D Comments: 12. REPORTS: 1. Report of Councilmembers: Quick: Blanchard Wuori: Trude: 2. Report of Mayor Linke: 3. Report of Administrator: 4. Report of Staff: 5. Report of Attorney: NEXT COUNCIL MEETING: NOVEMBER 14, 1994 NEXT COUNCIL WORK SESSION: DECEMBER 5, 1994 Agenda Section: 11.B kwell ii< REQUEST FOR COUNCIL CONSIDERATION Report Number 94-1376_C_.__ STAFF F REj ORrr� Report Date: 11-8-94 pm ►J t11� 1 ibL I 1 Council Action: ❑ Special Order of Business CITY COUNCIL MEETING DATE November 14, 1994 ❑ Public IIearings Li Consent Agenda OgCouncil Business Item Description: Consideration o - ,partnership with Honeywell \Administrator's Review/Recommendatio • - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sh , s necessary.) SITMMAII.YI At the November 7, 1994 Council work session John Froelich, a Honeywell representative presented a proposal to the City to conduct a total facility' s audit and explore the possibility of the City of Mounds View entering into a partnership agreement with Honeywell to perform this service. Staff has requested John to make a formal presentation at the regular Council meeting on November 14, 1994 . Should the City Council accept Honeywell' s concept and proposal, then the Council would sign a letter/resolution of intent, authorizing Honeywell to commence with the project . Attached with this staff report is a resolution for Council' s consideration. aj Michael Ulrich, Director of Public Works RECOMMENDATION; RESOLUTION NO. 4662 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION AUTHORIZING AN ENERGY AND OPERATIONS ASSESSMENT BY WITH HONEYWELL WHEREAS, the State Legislature has recently enacted Minnesota Statue 471.345 to direct municipalities to develop agreements with businesses which will guarantee savings in energy and operations; and WHEREAS, this statue allows the City to select a vendor based on experience, track record and ability to perform when the energy and operational contract is guaranteed to be self-funding; and WHEREAS, under this provision, the City has selected honeywell as the vendor of choice to negotiate a Municipal Services Contract. THEREFORE, BE IT RESOLVED THAT the City Council in and for the City of Mounds View does hereby direct the Clerk-Administrator to begin the process by which Honeywell will determine the feasibility, scope, terms and time frame for entering into an agreement. BE IT FURTHER RESOLVED THAT on the basis that the Honeywell preliminary proposal will be self-funding and given a written guarantee of savings, meeting the criteria set by the City, the City will consider entering into an agreement with Honeywell for the aforementioned Municipal Services program. BE IT ALSO RESOLVED THAT the City agrees that the preliminary evaluation and recommendations of energy conservation measures as well as the preliminary proposal shall remain the property of Honeywell and may not be used by the City for the purposes of competitive bidding or for the purposes of entering into a guaranteed energy contract with any other qualified provider. ATTEST: Jerry Linke, Mayor (SEAL) Samantha Orduno, City Administrator fOF 11 A REQUEST FOR COUNCIL CONSIDERATION AgendaeortNumber:: 94-1375C 4 1 QO NJ�1 p�� Report 9 4-13 75 C Report Date: 11-10-94 STAFF REPORT Council Action: ❑ Special Order of Business CITY COUNCIL MEETING DATE November 14, 1994 ❑ Public Hearings ❑ Consent Agenda M Council Business Item Description: Consideration of Resolution No. 4660, Approving Hire of Mark Andrescik to fill Vacant Public Works Maintenance Position Administrator's Review/Recommendation: -No comments to supplement this report `�t1 - Comments attached. • Explanation/Summary (attach supplement shee - :• necessary.) SUMMARY; To fill a vacancy in the Public Works Maintenance Department, an advertisement was placed in several newspapers and publications during the week of October 9, 1994. The job announcement required the successful candidate to be a high school graduate or equivalent, have a current Commercial Drivers License with Airbrake and Tanker Endorsements, possess or obtain within 18 months of employment a Class D water and Class S-D wastewater operators certificate, and have 3 years of related experience. 43 applicants responded to the advertisement expressing interest in the position. On Friday, October 28 and Monday, October 31, seven of the top qualified candidates were interviewed by Mike Ulrich, Public Works Supervisor, Tim Pittman, City Mechanic and me. On Friday, ovember 4 and Wednesday, November 9, City Administrator Samantha Orduno interviewed lthe top two candidates. City Administrator Orduno and the interview panel jointly recommend Mark Andrescik be hired to fill this Public Works position. Mr. Andrescik has demonstrated that he has met all of the requirements of the position and his work history indicates he can perform the duties and responsibilities of the position. His related work experience is with the Cities of Oakdale and Richfield. He has been a Public Works Maintenance Worker for these cities for the past 3 years. It is proposed that Mr. Andrescik start at 90% of Level C which is $13.00/hr. Upon a satisfactory performance review after 6 months, he would then advance to 95% of Level C, $13.65/hr. After 1 year with the City and upon satisfactory performance review, he would advance to Level C, $14.44/hr. It is recommended this hire be contingent upon successful completion of a physical examination and drug test. Reference checks have been completed and are satisfactory. Adb4.411, Tim Cruikshank, Asst. To City Admin. RECOMMENDATION; Motion to waive the reading and adopt resolution No. 4660 approving the hire of Mark Andrescik, Public Works Maintenance Worker, to be funded 1/3 each out of the Sewer, Water and Surface Water Utility Divisions, account numbers 730-4121-010, 700-4121-010 and 420-4121-010, respectively. RESOLUTION NO. 4660 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING THE HIRE OF MARK ANDRESCIK, PUBLIC WORKS MAINTENANCE WORKER WHEREAS, Mark Andrescik applied for the position of Public Works Maintenance Worker, as advertised in several October, 1994 publications; and WHEREAS, Mr. Andrescik has met all of the qualifications as described in the job announcement; and WHEREAS, his past work experience indicates he has the knowledge, skills and ability to perform the job tasks and duties of the Public Works Maintenance position as described in the job description; and WHEREAS, this hire is contingent upon successful completion of a physical examination and drug test. NOW, THEREFORE, BE IT RESOLVED the City Administrator and interview panel propose that Mark Andrescik be hired for this Public Works Maintenance position, beginning wage to be $13.00/hr, funded 1/3 out of each account number 730-4121- 010, 700-4121-010, and 420-4121-010. BE IT FURTHER RESOLVED, this new hire begin as soon as the required examination and testing is successfully completed. Presented this 14th day of November, 1994. (SEAL) Jerry Linke, Mayor (ATTEST) Samantha Orduno, City Administrator REQUEST FOR COTJ CIL CONSIDERATION Agenda Sec oa: 8.J 3 -'• epor:Nii,--;,er. 94-1374C ST REPORT Report Date: 11-10-94 .ni s:: Gourd Acton: November 14, 1994 C Special Order of 3usires CITY COITNCU,YIEZETZIG DATE r' Public Hearings DE Consent Agenda . Council].Business Itern Description: Consideration of Awaring COntract for Auditing Services for 1994-1996 Administrators 3eviewiRecommendation: - No comments to supplement this report IA/ �A ` - Comments attached. ( Explanation/Summary (attach suopietnent sheets as necessary.) 5TTMM A Ry; Pursuant to Council's request I contacted David Mol of Tautges, Redpath & Co., LTD, regarding the firm's proposal for 1994 - 1996 Auditing Services. Mr. Mol stated that the proposal for the 1994 Financial Audit was based upon the following factors: 1) Cost of 1993 financial audit($18,400 x 103%) $18,950 Additional fee for golf course operations 600 Total financial audit $19,550 2) Cost of 1993 legal compliance audit $750 Total proposed costs of auditing services $20,350 • I informed Mr. Mol that only golf course construction was taking place in 1994 and that the course is projected to be open for play in July 1995. We then had a discussion of planned golf course operations and possible effects upon the financial audit. The result is a revised proposal for auditing services(copy attached). A summary of the revised proposal is presented below. Revised Proposal For Auditing Services Year Financial Percent Legal Percent Total Percent Audit Change Compliance Change Change Audit 1994 $18,950 3% $750 3% $19,700 3% 1995 $19,900 5% $775 3% $20,675 5% 1996 $20,500 3% $800 3% $21,300 3% The cost of the 1995 Financial Audit is based on a 3% increase over the 1994 cost plus an additional $400 for the audit of the golf course operation. That cost may be paid from revenues of the golf course. The Water and Sewer utilities pay their share of the costs of the audit already, so it would be an appropriate expenditure of the golf course to pay it's share of the costs of the audit. The revised proposal results in total savings of$1,850 compared to the previous proposal. Those savings are listed below. 1994 $600 1995 $625 1996 $625 Should you have any questions please do not hesitate to contact me. Staff awaits Council direction in this matter. Donald Brager, Finance Mrector TAUTGES, REDPATH& CO., LTD. CERTIFIED PUBLIC ACCOUN'ANT S November 8, 1994 Donald Brager Finance Director City of Mounds View 2401 Northwest Highway 10 Mounds View, MN 55112 Dear Don: As you requested,enclosed are two copies of the Agreement for Auditing/Accounting Services for the years ending December 31, 1994, 1995 and 1996. This contract is similar to the previous contract. Section I of the agreement defines the scope of services to be provided. Section III relates to fees for our services. The previous contract covered the financial audit for 1991 through 1993. The fee for those years (financial audit only)was $17,000, $17,700 and$18,400, respectively. Based on past experience with the City of Mounds View and anticipated additional audit procedures relating to the golf course,we propose to complete the service described i n Sections I and II for a fee not to exceed as follows: Legal Financial Compliance ' Year Audit Audit Total 1994 $18,950 $750 $19,700 1995 $19,900 $775 $20,675 1996 $20,500 $800 $21,300 As shown above,the 1994 financial audit fee increase is 3%. The 1995 financial audit fee increase is 3%plus an additional$400 for additional audit procedures relating to the golf course. The City may consider allocating this fee to the golf course enterprise fund. The above fees are based on anticipated cooperation from City personnel and the assumption that unexpected circumstances will not be encountered. If significant ficant additional time is necessary,we will discuss it with you and arrive at a new fee estimate before we incur additional costs. Upon approval of this agreement by your Council,please return one copy to our office and retain the other copy for your files. If you have any questions,please don't hesitate to call. Sincerely, TAUTGES,REDPATI4&CO.,LTD. .c� 0_,-(PLA t5P David J. Mol,CPA ,n .w.�:.., Mae. l ate. AAI . to Fc11n . R19/42S-7T100 . FAX/428.5004 • M6mber of HI_R Internatiknal Z00/Z00LJ HLVdaall `SSD,LRV,L b005 9ZI ZT9Q 6S:91 t6/60/TT QTY OF Agenda Section: g I REQUEST FOR COUNCIL CONSIDERATION Report Number: 94-1373C liJNOS Report Date: 11-10-;94 STAFF REPORT Council Action: IW ❑ Special Order of Business CITY COUNCIL MEETING DATE November 14, 1994 ❑ Public Hearings ki Consent Agenda ❑ Council Business Item Description: Consideration of Resolution No. 4659 Transferring Funds from Franchise Fee Contingency 295-4120-910 to 100-4180-303 for Repairs being made at 7618 Frinewnnrl fl • e Administrator's Review/Recommendation: - No comments to supplement this report AlMiktidige - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; At the October 24, 1994 Meeting, the City Council authorized Staff to proceed with the abatement of the property at 7618 Edgewood Drive. As you will recall, the City successfully obtained a Court Order requiring the owner of the property to make repairs specified by the Mounds View Building Inspector. The Order stated further that in the event the repairs were not made within a 20 day time period, the City had the authority - with City Council approval - to make the repairs and bill the property owner. Following Council direction to proceed, Staff retained the services of S and J Handyman to complete the repairs noted in the Order. S and J has asked that $500 of their total quote ($1055) given to the City be provided up front. Please keep in mind that the costs incurred by the City as a result of this abatement are the responsibility of the property owner. If the property owner should fail to pay the City for costs associated with the repairs, a lien shall be levied against the property and collected as a special assessment in the manner provided by Minnesota State Statute. / - r G4 L / Paul5.Harrington, Communis Development Coordinator R.FCOMMENDATION: Adopt Resolution No. 4659 transferring $500 .00 from Franchise Fee Contingency 295-4120-910 to 100-4180-303 for costs associated with the abatement of the 7618 Edgewood Drive property. RESOLUTION NO. 4659 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING BUDGET TRANSFER FOR COSTS ASSOCIATED WITH THE ABATEMENT OF 7618 EDGEWOOD DRIVE WHEREAS, the City of Mounds View has obtained a Court Order for the abatement of the property located at 7618 Edgewood Drive; and WHEREAS, The City Council has authorized City Staff to proceed with the abatement; and WHEREAS, the City has retained the services of S and J Handyman for the repair work. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council approves the transfer of $500 from the Franchise Contingency Fund 295-4121-910 to Community Development Fund 100- 4180-303 for the payment of repair costs associated with the abatement at 7618 Edgewood Drive. Adopted this 14th day of November, 1994 . ATTEST: Mayor (SEAL) City Administrator my o Agenda Section: 8.E REQUEST FOR COUNCIL CONSIDERATION Report Number: 94-1372C !VS Report Date: 11-10-94 STAFF REPORT Council Action: 0 Special Order of Business CITY COUNCIL MEETING DATE November 14, 1994 0 Public Hearings Consent Agenda 0 Council Business Item Description: Consideration of Resolution No. 4657, Approving a Step Adjustment for Tim Fredberg, Maintena e Worker Administrator's Review/Recommendation: - - No comments to supplement this repor-, %• ' - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) ,SUMMARY; Tim Fredberg, Public Works Maintenance Worker, has been working with the City since March 9, 1994. In accordance with the City's 5 Step Compensation Policy, this position is due for a wage adjustment. Mr. Fredberg is currently at 90% of level C, $13 . 00/hour. His performance has been satisfactory and staff is recommending a step adjustment to 95% of level C, $13 . 65/hour. This adjustment is consistent with the 5 Step Pay Plan for this position. 4/1 44#;k44.1t Tim Cruikshank, Asst. to the City Admin. RECOMMENDATION; Motion to waive reading and adopt resolution No. 4657 approving a step adjustment for Tim Fredberg, Public Works Maintenance Worker. RESOLUTION NO. 4657 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING STEP ADJUSTMENT FOR TIM FREDBERG, PUBLIC WORKS MAINTENANCE WORKER WHEREAS, Tim Fredberg began working for the City of Mounds View on May 9, 1994; and WHEREAS, Tim Fredberg's work performance has met the responsibilities of Public Works Maintenance Worker as outlined in the job description; and WHEREAS, his work performance has been determined to be satisfactory; and WHEREAS, a wage adjustment that is consistent with the City's compensation policy is recommended. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council hereby approve a step adjustment for Tim Fredberg from $13.00/hour to $13.65/hour effective 11/9/94. Presented this 14th day of November, 1994. (ATTEST) Jerry Linke, Mayor (SEAL) Samantha Orduno, City Administrator CM O Agenda Section: 8.C REQUEST FOR COUNCIL CONSIDERATION Report Number: 94-1370C lir Report Date: 11-10194 STAFF REPORT Council Action: ❑ Special Order of Business CITY COUNCIL MEETING DATE November 14, 1994 ❑ Public Hearings E Consent Agenda ❑ Council Business Item Description: Approve the Installation of Additional Fencing at the Golf Course Administrator's Review/Recommendation: - No comments to supplement this report %4 1' - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; Golf course construction contract has been completed by Veit, Co. Inc. The construction contract did not include complete fencing of the entire golf course. However, this is a necessity for security reasons . The north border from 35W to the maintenance building should be fenced to ensure that people cannot enter the golf course without first paying. In addition, fencing is needed along the border of Pomp's parking lot and the front of the parking lot entry. With the addition of this fencing the golf course will be completely secure keeping tresspassers, cars, snowmobiles and non-paying customers out from entering other than through an open entry gate. E I Kurt has obtained three quotes for the additional fencing. The quotes are as follows: Crown Fencing $12,750 Keller Fencing 13,500 Town & Country Fencing 13,250 Crown Fencing is also able to install the fencing yet this year whereas the other two companies could not guarantee installation before the snow falls. Crown Fencing has done other parks fencing and the department has been satisfied with their work. This funding would be with golf course maturation monies which are designed to be used for operations between the time the construction contract is complete to opening operations. These maturation monies are figured in the bond sales funding schedule. Staff wishes to have this done as soon as possible and therefore is requesting approval of the expenditure for additional fencing and low bid award to Crown Fencing. Ma S ari ector of Parks, Recreation and Forestry flECOMMENDATION: To approve the instlation of additional fencing at the golf course by the low bidder, Crown Fencing, at a cost of $12,750 to be paid with maturation monies set aside and budgeted as a part of the golf course course bond sale for golf course development, 698-4121-730-000. CM OF Agenda Section: 8•D REQUEST FOR COUNCIL CONSIDERATION Report Number: 94-13/le Report Date: 11-10-94 STAFF REPORT Council Action: OE lWi ❑ Special Order of Business CITY COUNCIL MEETING DATE November 14, 1994 0 Public Hearings 7 Consent Agenda 0 Council Business Item Description: Consideration of Approving Installation of Streetlight Across from 7761-7767 Eastwood Road Property Line Administrator's Review/Recommendation: - No comments to supplement this report("Weig - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) ,SUMMARY; At the 11/7/94 Council Worksession, staff presented Council with a special request from the residents of the 7700/7800 block of Eastwood Road for a streetlight to be installed in this area. There were two locations proposed for possible installation. One of the proposed locations is directly across from the property line between 7767 and 7761 Eastwood Road, and the other location is directly across from the property line between 7755 and 7745 Eastwood Road. All of the property owners in the affected area have signed the petition, except 2625 Highway 10. This address is a directly affected property and according to the City's streetlight installation policy, 100% of directly affected property owners are to agree with the proposed installation location of the light. Because this request does not meet the spacing requirements of the streetlight installation policy and a directly affected property owner had not signed the petition, it was forwarded to the Council for special consideration. Several of the neighbors from the area in favor of the streetlight were present at the 11/7 Council worksession. Council agreed with the neighborhood's special request to make an exception to the streetlight installation policy based on need and authorized staff to proceed with the installation of the light at the location directly across from the property line between 7767 and 7761 Eastwood Road. This information is presented tonight for Council's official approval. / ,f / 441-bAk Tim Cruikshank, Asst. to the City Admin. RECOMMENDATION• WY OF Agenda Section: 8.B REQUEST FOR COUNCIL CONSIDERATION Report Number: 94-1369C 111706 Report Date: 11-10-94 STAFF REPORT Council Action: W ❑ Special Order of Business CITY COUNCIL MEETING DATE November 14, 1994 ❑ Public Hearings 7 Consent Agenda ❑ Council Business Item Description: Approve the Purchase of Golf Course Equipment Administrator's Review/Recommendation: - No comments to supplement this repo ' u 'dam^'"'' - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; Golf Course Superintendent Kurt Johnson has received bids and provides these recommendations for purchasing the two large mowers, ranger cart and a 3 reel attachment for previously purchased greens mower. Each of the demo units have been used by both Kurt and Russ on the course within the past 2 months . LARGE ROUGH ROTARY MOWER ( 10'5" ) 1. Cushman (new) $28,644 Diesel (demo) 26,939 2 . Toro (new) 26,999 *Diesel (demo) 24,999 3. Jacobsen (new) 31,540 Diesel (demo) 27,540 Kurt recommends purchasing the *toro Diesel demo for $24,999 . Kurt has been using this machine as a demo and because of this he believes that all the "kinks" have been fixed so that it is a great running machine. Even though it is a demo, it has only hours of use and it has been supervised demo use except for the hours that Kurt and Russ have put on the machine. Mary a r' :- , 'arks, Recreation and Forestry Director i RECOMMENDATION; To approve the purchase of the lowest bids for both the Large Rough Rotary Mower and the 72" Rotary Mower which are Toro bids at $24,999 and 12,372 respectively and the purchase of Toro set of 3 cutting units for the Greenamower at a cost of $3,783 and the Demo Columbia Par Car utility vehicle for $2,501 totaling an expenditure of $43,655 to be funded with the Golf Course Revenue Bonds, 698-4121-703. STAFF REPORT PAGE TWO 72 " ROTARY MOWER 1. Cushman (new) $12,611 Diesel (demo) 12, 134 2 . Toro (new) 13,462 *Diesel (demo) 12,372 with mulching unit 3. Jacobsen (new) 12,163 4 wheels (demo) 11,800 mulching deck 600 $12,400 Kurt recommends purchasing the *Toro diesel demo 72" rotary motor. This is the lowest bid, and Kurt believes that this is a good machine, with excellent parts and service nearby. UTILITY VEHICLE PAR CAR (for golf range or ranger) Columbia (demo) MTI Toro Co. $2,501 This vehicle has already been purchased, by silent auction at the Golf Course Superintendent's equipment expo - where Kurt won the silent auction, putting it only $1. 00 above the minimum allowed bid. EXTRA REELS FOR GREENSMOWER (purchased earlier) One set of 3 Toro cutting units for the Greensmower $3,783 MINUTES ENVIRONMENTAL QUALITY COMMISSION REGULAR MEETING-JUNE 21, 1994 CITY COUNCIL CHAMBERS 7:30 P.M. I. CALL TO ORDER II. ROLL CALL EQC Members: Muriel Brainard (Present) Linda Hansohn (Absent) Chair Richard Oman (Present) Lee Trotta (Absent) (Excused) Timothy Madsen (Present) James Mennell (Absent) (Unexcused) Council Representative: Phyllis Blanchard (Present) Student Representative: Gina Hennen (Absent) (Excused) Staff Liaison: Joyce Pruitt (Present) III. APPROVAL OF MINUTES- The May 17, 1994 minutes were tabled until the July 19, 1994 meeting. IV. STAFF REPORT- No staff report was provided. V. COUNCIL REPORT Councilmember Blanchard presented the City Council's decision regarding EQC Commissioner Trotta's letter to MnDOT. In the future, Ms. Blanchard noted, any Commission suggestions or recommendations must be presented to the Council for approval prior to any action taken on the item. VI. OLD BUSINESS A. Preliminary Plan for Mounds View's Greenway Chair Oman provided an update on the issues of employing an ordinance or a licensing approach for recycling containers within multiple dwelling locations. A focus on implementing the principles of Landscaping for Wildlife within the City was stressed as well. He also reiterated the wildlife corridor theme the EQC favored. A text used extensively by the Commission, he noted, was Landscaping for EQC MINUTES-June 21, 1994 Page Two Wildlife. B. Request for Planning and Parks Commission minutes. ACTION ITEM: Chair Oman requested the Planning and Parks Commission minutes be circulated to the EQC for review and reference material. The possibility of on-line public information was considered a possible avenue for minutes circulation by Chair Oman. VII. NEW BUSINESS A. Festival in the Park Chair Oman expressed an interest in participating in the information booth for the Festival in the Park on Sunday, July 17, 1994 from 3:00 p.m.- 8:00 p.m. ACTION ITEM: Chair Oman and Commissioner Madsen offered participation in set up, answering questions and tear down/clean up for the exhibit. Commission member Brainard noted she would be out of town during the event. ACTION ITEM: Chair Oman directed staff liaison Pruitt to collect information for the booth similar to that which was used in previous years. B. CABLE TELEVISION It was suggested to utilize the public access channel for information on environmental quality concerns and earth conscious suggestions for City residents. VIII. ADJOURNMENT Commissioner Madsen,made a motion, Brainard seconded, to adjourn the meeting at 9:25 p.m. Respectfully Submitted, Joyce Pruitt Planning Associate MINUTES ENVIRONMENTAL QUALITY COMMISSION REGULAR MEETING- AUGUST 16, 1994 CONFERENCE ROOM 7:30 P.M. CALL TO ORDER II. ROLL CALL EQC members: Muriel Brainard (Present) Linda Hansohn (Absent) (Excused) Chair Richard Oman (Present) Lee Trotta (Present) Timothy Madsen (Absent) (Unexcused) James Mennell (Absent) (Unexcused) Council Representative: Phyllis Blanchard (Present) Student Representative: Gina Hennen (Present) Staff Liaison: Joyce Pruitt (Present) III. STAFF REPORT- A. Staff Liaison Pruitt presented findings of proximate cities greenspace plans for the Highway 10 corridor. Chair Oman noted that the Highway 10 corridor was only one component of the overall greenspace plans for the area. ACTION ITEM: Chair Oman and Commissioners Brainard and Trotta directed staff to investigate greenspace plans for Blaine, Fridley, New Brighton, and Spring Lake Park, particularly focusing on border areas with the City of Mounds View. B. Ms. Pruitt reviewed the composting article submitted on behalf of the Environmental Quality Commission. Chair Oman stated he had composting tapes from the Minnesota State Horticulture Society that may be useful for the Cable TV access channel. C. Copies of the Planning Commission Meeting Minutes were circulated to EQC members by Ms. Pruitt for review, as requested in the June, 1994 meeting. EQC Members requested copies continue to be circulated to all members in the future. ACTION ITEM: Commissioner Brainard requested EQC MINUTES 8-16-94 PAGE TWO all EQC members receive Planning Commission and Parks and Recreation Commission Minutes copied double sided in the future. IV. COUNCIL REPORT- No Council report was presented. V. APPROVAL OF MINUTES- A. Chair Oman noted the April 22, 1994 Minutes should be changed to reflect Linda Hansohn's absence as excused. He also requested page 1, paragraph 1, Sentence 1 be changed to read ...for a Landscape Clinic that he suggested we post to encourage members of the public interested in attending. Brainard moved, Trotta seconded a motion to approve the April 22, 1994 Minutes as amended. 3-0. B. The May 17, 1994 Minutes were tabled until a rewrite by Chair Oman could be presented at the September 20, 1994 EQC Meeting. C. Chair Oman requested the June 21, 1994 EQC Regular Meeting Minutes have a column added under Roll Call to note whether absences were excused or unexcused. Linda Kittleson Hansohn's absence was excused, Lee Trotta's absence was excused, James Mennell' absence was unexcused and Student Representative Gina Hennen' s absence was excused. He also requested that in future minutes a different font and style be used so action items stand out in bold face type. Chair Oman moved, Brainard seconded, a motion to approve the June 21, 1994 EQC Regular Meeting Minutes as amended. 2-0 (Mr. Trotta abstained from voting due to his absence from the May 17, 1994 Meeting). VI. OLD BUSINESS A. Chair Oman requested a Base Map with Wetlands for the following EQC meeting. ACTION ITEM: Staff was directed to obtain copies of the Base Map with Wetlands for the September 20, 1994 meeting. B. Chair Oman requested a copy of a letter, discussed at the June EQC Regular Meeting, written by the Council be available for review at the September 20, 1994 meeting. ACTION ITEM: Staff was directed to obtain and make copies of the letter for circulation at the September 1994 EQC Meeting. C. Chair Oman and EQC Commissioners Brainard and Trotta supported placing Resolution 4-94, Multiple Family Building Mandatory Recycling, be placed on the following City Council workshop agenda for September 6, 1994. EQC MINUTES 8-16-94 PAGE THREE Chair Oman stated he would be present for any questions from the City Council. D. Chair Oman, noting the continual absence of several members, requested the City Council consider advertise for new Environmental Quality Commission member. ACTION ITEM: Staff was directed to draft Resolution 6-94, requesting Advertisement for new Environmental Quality Commission members, and place the item on the next scheduled City Council meeting for approval. Ms. Pruitt was directed to advertise immediately should the Council approve the request for advertisement of new EQC members. Oman moved, Brainard seconded a motion for staff to pursue advertising immediately following City Council approval of Resolution 6-94. E. The Preliminary Plan for Landscaping for Wildlife/Greenspace was directed to be placed on the September 6, 1994 City Council work session, where Chair Oman would be available for questions. ACTION ITEM: EQC Members directed Ms. Pruitt to draft Resolution 7-94, Landscaping For Wildlife. Staff was directed to place this item on the September 7, 1994 City Council work session for Council review and action. EQC members requested Ms. Pruitt investigate the possibility of this Item being placed on Parks and Recreation Commission and Planning Commission Meetings following approval by the City Council. Chair Oman noted he would be available for questions at the City Council workshop and other commission meetings. Commissioner Brainard stated she would like the Environmental Quality Commission to meet with he Economic Development Commission as well. Brainard moved, Trotta seconded, a motion to encourage the City Council to adopt Resolution 7-94 at the September 7, 1994 meeting. 3-0. F. The Environmental Quality Commission stated they encouraged the City Council to apply for funding from the Minnesota Department of Transportation, Division of Landscaping for the Highway 10 corridor. ACTION ITEM: Staff was directed to draft Resolution 8-94, request for City Council approval to send forward a letter written by Mr. Trotta to the Minnesota Department of Transportation. VII. NEW BUSINESS A. Festival in the Park Report. Commissioner Trotta distibuted Greenway flyers at the Environmental Quality Commission booth during the festival. A special thanks by other members was extended to him for Mr. Trotta's participation. City Administrator Orduno was also thanked for her contribution in preparing the Greenway flyers for festival distribution. EQC MINUTES 8-16-94 PAGE FOUR B. Commissioner Trotta expressed concern over only one container labeled for recycling during the festival. Discussion over the need for additional recyclable containers through out all parks ensued. The Commissioners expressed their strong support for source separation recycling and were interested in using SCORE grant monies for recycling efforts within the parks. ACTION ITEM: Commissioners directed Ms. Pruitt to investigate how much funding was available for such a project and what recycling efforts could be taken over by the Environmental Quality Commission. Discussion on the amount of time currently devoted to encouraging recycling efforts continued. Chair Oman noted that the lack of a Recycling Specialist is indicative of the low priority for recycling on the part of staff and City Council. C. Commissioner Brainard presented an article from World Watch on "The Environmental Effects of Golf Courses" for the City Council to review. An article entitled "Everyone's Guide To Toxics in the Home"was also presented to Ms. Pruitt for the topic file for future news articles in the City newsletter. D. Chair Oman presented an article in the Minneapolis Stair and Tribune relating to alternative approaches to roadside ditches. He noted this would provide excellent information for Resolution 7-94. E. Commissioner Trotta provided an update on the U.S. Geological Survey's efforts with Adopt a River. He explained the U.S.G.S. adopted a portion of Rice Creek that is Long Lake and cleaned up 700 pounds of garbage, or 37 bags, from 1 1/4 mile of shoreline. Most of the garbage, he added, was tires and scrap metal. Future plans, Mr. Trotta explained, are for clean up efforts north of the Long Lake area. F. Chair Oman requested the EQC meet with the City Council for an update. ACTION ITEM: Staff was directed to investigate a quarterly meeting at the City Council's earliest convenience. G. Student Representative Gina Henen provided an update and related environmental concerns of her recent trip. H. An update on the Mounds View Public Work's permitting process was provided by Council member Blanchard at the request of EQC members. I. Commissioner Brainard provided an update by the League of Conservation Voters. She noted Minnesota Senator Paul Wellstone voted 94% for environmental concerns, Reps. Martin Sabo 85% and Bruce Vento 100%. EQC MINUTES 8-16-94 PAGE FIVE She then provided an update on her Habitat for Humanity trip. VIII. ADJOURNMENT Trotta moved, Brainard seconded a motion to adjourn the August 16, 1994 Regular Meeting at approximately 9:10 p.m. 3-0. Respectfully Submitted, Joyce Pruitt Planning Assocaite MINUTES ENVIRONMENTAL QUALITY COMMISSION REGULAR MEETING- SEPTEMBER 20, 1994 CONFERENCE ROOM 7:30 P.M. I. CALL TO ORDER II. ROLL CALL EQC members: Muriel Brainard (Absent) (Excused) Linda Hansohn (Present) Chair Richard Oman (Present) Lee Trotta (Present) Timothy Madsen (Absent) (Unexcused) James Mennell (Absent) (Unexcused) Council Representative: Phyllis Blanchard (Absent) Student Representative: Gina Hennen (Absent) Staff Liaison: Joyce Pruitt (Present) III. APPROVAL OF MINUTES- A. May 17, 1994 Minutes of the Regular EQC meeting The EQC changed the last sentence in Page 1, A. "DNR Report" under Old Business of the May 17, 1994 Environmental Quality Commission Minutes to read "Golf course is proceeding. No apparent way to stop construction since threatened sites are not protected, rather than endangered sites, which are protected." It was also suggested that Page 2, B. "Greenway Project", 2nd sentence, of the May 17, 1994 Regular minutes of the Environmental Quality Commission be reflected to read: "Chair Oman suggested change practice of using a couple of varieties of trees/shrubs boulevards and public plantings and use the principles of Landscaping for Wildlife." EQC MINUTES 9-20-94 PAGE TWO B. August 16, 1994 Minutes of the Regular EQC Meeting Chair Oman noted on Page 1, III. B., 2nd sentence, Chair Trotta should be changed to Chair Oman. As there was not a legal quorum, no formal action was taken on any minutes. IV. STAFF REPORT- No staff report was provided. V. OLD BUSINESS No action was taken on Old Business, since there was not a legal quorum. VI. NEW BUSINESS A. Staff Liaison Pruitt was directed by the Environmental Quality Commission to send a letter to EQC Member Timothy Madsen to verify if his continued particiaption in EQC meetings. Chair Oman noted he had already spoken with EQC Member James Mennel, and that Mr. Mennel was encouraged to attend EQC Meetings if he wished to continue participation with the EQC. VII. OTHER BUSINESS A. Chair Oman discussed can recycling, with an emphasis in public spaces. He suggested using color coded containers to label various types of recycling bins. The EQC expressed an interest in collaborating efforts with the Parks Department in order to encourage recycling in public places. B. Chair Oman also informed the EQC that Blaine and New Brighton's list of recylables included glass and aerosol cans. He expressed a future interest in obtaining information on what other cities are recycling and why Mounds View is not recycling the same items. C. EQC member Trotta provided additional details on the Adopt a River Project and U.S. Geological Survey's participation. He also noted the script, submitted by the EQC, is completed for cable television. EQC MINUTES 9-20-94 PAGE THREE VIII. ADJOURNMENT Oman moved, Hansohn seconded a motion to adjourn the August 16, 1994 Regular Meeting at approximately 8:40 p.m. 3-0. Respectfully Submitted, Joyce Pruitt Plannning Associate Agenda Section: 11.C ovvim REQUEST FOR COUNCIL CONSIDERATION Report Number: 94-1377C STAFF REPORT Report Date: 11-8-94 �In Council Action: ❑ Special Order of Business CI'T'Y COUNCIL MEETING DATE November 14 , 1994 ❑ Public Hearings ❑ Consent Agenda DC Council Business Item Description: Purchase of Deicing Chemicals Administrator's Review/Recommendation: - No comments to supplement this repo %• tivir - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; Purchasing of deicing chemicals for the entire 1994-1995 snow season was discussed at the November 7, 1994 Council work session. Several operational, and cost savings measures were discussed, warranting this expenditure.. At this time staff received Council approval to transfer $15, 000 from the Franchise Fee Account to the 1994 Snow and Ice Control account 100-4271-127, for the entire season' s supply of chemicals . Barring any extremely harsh winters in the future, this will be a one time budget advance. Staff recommended this expenditure for this year' s snow season. Michael Ulrich, Director of Public Works RECOMMENDATION; Authorize the purchase of deicing chemicals for the 1994-1995 winter season, utilizing $15, 00 from the Franchise Fee Acc' t, and a transfer of said amount to acc' t 100-4270-127 .