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HomeMy WebLinkAboutAgenda Packets - 1994/12/19 CITY OF MOUNDS VIEW CITY COUNCIL DECEMBER 19, 1994 7:00 P.M. AGENDA The City Council is provided background information for agenda items in advance by staff and appointed commissions, committees and boards. Decisions are based on this information, as well as City policy and practices, input from constituents and a Councilmember's personal judgement. If you have comments, questions or information regarding an item on the agenda, please step forward to be recognized by the Mayor during the "Residents Requests and Comments From the Floor" item on the agenda. Please state your name and address for the record. All comments are appreciated. A copy of all printed materials relating to the agenda item is available for public inspection at the Recording Secretary's Table. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL - Linke Blanchard Wuori Trude Quick 4. ADDITIONS TO THE AGENDA: Item 1: Item 2: Item 3: AGENDA PAGE TWO DECEMBER 19, 1994 5. APPROVAL OF MINUTES: No minutes to approve at this meeting. 6. ACCEPTANCE OF ADVISORY COMMISSION MINUTES: a. Economic Development Commission: - October 27, 1994 COUNCIL ACTION: A T D Comments: 7. SPECIAL ORDER OF BUSINESS: a. Adoption and Presentation of Resolution No. 4679 Commending Kevin Jacobs for Successful Completion of the Installation of a Park Planter Sign at Random Park COUNCIL ACTION: A T D Comments: b. Adoption and Presentation of Resolution No. 4694 Commending Bob Nelson for His Years of Service to the D.A.R.E. Program COUNCIL ACTION: A T D Comments: AGENDA PAGE THREE DECEMBER 19, 1994 c. Presentations of Appreciation to Diane Wuori for Her Years of Service to the City of Mounds View 8. CONSENT AGENDA: A. Adopt Resolution No. 4693 Approving Just and Correct Claims Against - City Funds B. Licenses for Approval Gasoline Stations - Expires 12/31/94 Retail Foods Of Minnesota (Brooks) - Renewal (contingent upon payment of balance of license renewal fee) General - Commercial - Expires 6/30/95 Skarphol Construction Group, Inc. - New COUNCIL ACTION: A T D Comments: 9. RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR Citizens' comments are encouraged to allow individual citizens to address the Council, as a whole, on a matter of interest or concern to the citizens. The preservation of the Citizens' Comments item on the agenda is important in order to encourage and maintain this information flow. To preserve and protect this valuable communications link, a speaker is limited to three (3) minutes. CITIZENS: BEFORE SPEAKING PLEASE GIVE YOUR FULL NAME AND ADDRESS FOR THE MINUTES AGENDA PAGE FOUR DECEMBER 19, 1994 10. PUBLIC HEARINGS: Continuation of Public Hearing to Consider Request for a Wetland Buffer Variance, Louis Downing, Woodale and Longview, Resolution No. 4671, Staff Report No. 94-1415C (Staff Presenter: Paul Harrington, Community Development Coordinator) COUNCIL ACTION: A T D Comments: 11. COUNCIL BUSINESS: A. Consideration of Adoption of Resolution No. 4695 Amending the 1995 General Fund Budget, Staff Report No. 94-1411C (Staff Presenter: Don Brager, Finance Director) COUNCIL ACTION: A T D Comments: B. Consideration of Adoption of Resolution No. 4692 Resolution Outlining Collection Policy for Delinquent Utility Bills, Staff Report No. 94-1412C (Staff Presenter: Don Brager, Finance Director) COUNCIL ACTION: A T D Comments: AGENDA PAGE FIVE DECEMBER 19, 1994 C. Consideration of Adoption of Resolution No. 4696 Approving Amateur Boxing Event, Upper Midwest Golden Gloves, Bel-Rae Ballroom, January 17, 1995, Staff Report No. 94-1413C (Staff Presenter: Samantha Orduno, City Administrator) COUNCIL ACTION: A T D Comments: D. Consideration of Purchase of New Diesel Pump, Staff Report No. 94- 1414C (Staff Presenter: Mike Ulrich, Director of Public Works) COUNCIL ACTION: A T D Comments: 12. REPORTS: 1. Report of Councilmembers: Quick: Blanchard Wuori: Trude: 2. Report of Mayor Linke: 3. Report of Administrator: AGENDA PAGE SIX DECEMBER 19, 1994 4. Report of Staff: 5. Report of Attorney: NEXT COUNCIL MEETING: JANUARY 9, 1994 NEXT COUNCIL WORK SESSION: FEBRUARY 6, 1995 13. ADJOURNMENT: TO: MAYOR AND CITY COUNCIL , Li FROM: SAMANTHA ORDUNO, CITY ADMINISTRAT' DATE: DECEMBER 14, 1994 RE: INDEX FOR WEEK OF DECEMBER 19, 1994 MEETINGS SCHEDULED FOR THE WEEK OF DECEMBER 19, 1994 Reception for_Councilmember Wuori, December 19, 5-7 p.m. . Council Meeting, December 19, 1994, 7:00 p.m. ITEMS PROVIDED IN THIS WEEK'S COUNCIL PACKET . This Is It! . Agenda . Approved, November 30, 1994 Budget Hearing ****************** ADMINISTRATOR'S SCHEDULE (Please note that this schedule is subject to change as meetings are scheduled, rescheduled or canceled. At any time Audrey, Michele, or Tim C. will have my most current schedule and a number where I can be reached at all times. ) Monday, December 19, 1994 5:00 - 7:00 p.m. Reception for Councilmember Wuori 7:00 p.m. Council Meeting Tuesday, December 20, 1994 8:00 a.m. Private Industry Council Board Meeting 10:00 a.m. Meeting with MAC Officials, Residents and Sue Weber and Rein Markfeldt Regarding Airport Concerns PAGE TWO DECEMBER 19, 1994 Wednesday, December 21 , 1994 Thursday, December 22, 1994 Friday, December 23, 1994 Off T ■ ■ ■ ■ THlS IS For the Week of December 12 - December 16, 1994 ADMINISTRATION ADMINISTRATION The vacant lot on Longview and Woodale (the property requesting the wetland buffer variance) is listed with Edina Realty at $35,900. Ramsey County has the market value set at $21, I would like to point out one thing that the Council may want to consider in relation to a possible purchase of the lot. If the City denies the variance, thereby denying reasonable use of the property and subsequently purchases the land, the door is open for any owner of difficult to develop wetland buffer property approach the City with a proposed development plan, hoping that it will be denied. I think we all know of one particular developer who would be a prime candidate for such action. Just food for thought. State revenue forecast The November State forecast was release last week and early indications are that there will no reductions to our December HACA/LGA payments. Under current law, it also appears that there will sufficient funds to pay cities a slight increase in HACA/LGA in the next biennium. Unfortunately, current law is definitely in jeopardy. There is serious discussions on the State "hill" that "something has to be done about education financing" and I believe that this budget cycle will be the year they change the funding mechanisms for K-12 and possibly even higher education. The committee on education reform (CERA) has completed their draft report and are recommending HACA/LGA reductions to fund education reform. The final report is due at the end of January, but few belief their recommendations will change. The House has also appointed a committee to review education funding (K-12) . They have met three times and early indications are that they agree that HACA is an appropriate funding source for education funding. The budgetary caps placed on K-12 spending may be reviewed as part of the reform package. Eliminating the caps could result in over $700, 000, 000 in increased State costs. The recent bank settlement that the State faces means an estimated $-150, 000,000 will have to be_paid_-out over the next biennium. While the current surplus is estimated to be $190, 000, 000, State officials appear not to be looking at the surplus as the funding path to be taken to pay the settlement. What does all this mean to us? I wish I knew. What I suspect is action by the Legislature to shift HACA and, quite possibly, a portion of LGA to K-12 funding. That's the obvious part of the equation. The not so obvious part is what mechanisms they will allow cities to recoup the lost revenue. Needless to say, this upcoming Legislative session will be interesting and challenging. Our attention to their actions will have to be even greater than in the past because so very much is at stake and as stakeholders, we must alert them at every turn to the impact their decisions have on cities. 1994 Budget Rollovers Consistent with past practice, staff has determined that there are a few items that could not be purchased in 1994, due to a variety of factors (which have been outlined in the staff reports for this Agenda item) . Several of the items are dependent on the computer and information management analysis that will be conducted in early 1995. A few of the items relate to the final changes to complete the City Hall remodeling project. If you have questions on any of the proposed rollover items, please call staff. December vacation schedules On behalf of the entire staff, I would like to thank the members of the Council for their kind consideration of December vacation schedules. Changing the last meeting in December to this Monday and eliminating the January Work Session gives the entire staff a very nice "breather" . Not having a Work Session agenda to prepare the week between Christmas and New Year's means a great deal to a lot of us who have worked long hours this year. Many of the department heads will be taking time off during the week between Christmas and New Year's Day. All departments will be appropriately staffed and many of us will be a phone call away if something should happen that needs our attention. Again, thank you for the much appreciated light schedule! HAPPY HOLIDAYS! Samantha FOCUS 2000 The Focus 2000 Steering Committee is scheduled to meet Tuesday, December 20 at 6: 30 p.m. The agenda will be quite heavy as the Committee will be preparing recommendations to be submitted to the Council for consideration at the January 28, 1995 Council/Staff Strategic Planning Session. The recommendations will consist of a prioritization of Focus 2000 goals and action steps to be implemented in 1995 and identification of Focus 2000 budget priorities for 1996. Lastly, the Committee will develop a survey soliciting feedback on the Focus 2000 Implementation Plan. This survey is slated to be printed in the next City newsletter, Mounds View Matters, in late February, 1995. CUSTODIAN The City's custodian resigned last week due to personal time constraints. He also works full-time at the University of St. Thomas and was having trouble fitting his family into his schedule. An advertisement was placed in last Sundays paper (12/11) . To date we have received three applications. Tim C. D.W. Jones Property: • Paul and I met with a developer who is interested in building a Holiday Inn Express on Dale Jones Property located on Silver Lake Road and Highway 10. We gave them an overview of our policies regarding the use of Tax Increment Financing and suggested they discuss their preliminary plans with Rice Creek Watershed due to the wetland area located in the area. Meeting with EDC Chairman: • At the request of Delane Welsch, EDC chairman, I met with a women named Lietta who is on the TCAAP Reutilization Committee. She was interested to learn more about the demographics of Mounds View and our plans for redevelopment of Highway 10. I do not feel that I was able to give her much information since she started to ask what the city's priorities were for TCAAP. I suggested she talk to Diane Wuori regarding Mounds View's priorities. Retention Meetings: • I met with J&W Industries this week. They are a distributor of industrial products of which Honeywell products are their largest client. They are located on Mustang Drive and have been in Mounds View since 1980. They were glad to see a representative from Mounds View visit their facility but did have complaints with regards to their water bill. He felt that commercial and industrial companies, who use the majority of their water for landscaping, should be charged at a lower rate for that portion. He was also very concerned about Old Highway 8 and felt that realigning Old Highway 8 should be a priority for the City before there is a major accident. Maybe we could get a collection of letters from the businesses in the Mounds View Industrial Park off Old Highway 8 to write letters to MnDot or State Representatives on the urgency of improving and realigning Old Highway 8. I would appreciate any thoughts on this by Council or Staff. Cathy PARKS, RECREATION AND FORESTRY PARKS: * The engine and clutch and compressor and other stuff is being put in the water truck. It is quite an undertaking that is saving the City money with in-house installation. Hats off to all the Parks and Public Works crews that have spent so much time and expertise on rejuvenating the water truck. It's like a brand new truck. * While Jeff & Steve and others have been working on the truck, Larry and Wally have volunteered to do hose flooding of the rinks. What a great bunch of guys!!! * The furnace guys are holding up our work at the park buildings - its like pulling teeth to get them to finish these two small projects. That's the problem - the jobs are so small that they are doing them when time is available during other larger projects. We gave them the "big" talk and hopefully they will get in there and finish the furnaces. Then the carpenter can finish his work. (The furnaces go under the flooring so they need to be installed when the floor is up - but that joist work has long been done). They all know that we need to be up and running Friday, December 23 - when rinks open!!! RECREATION: * OVER 70 PEOPLE HAVE CALLED TO RSVP FOR THE COMMUNITY CAROLING THIS SATURDAY FROM 7-9PM. WE WILL MEET AT CITY HALL, HAVE 1 PRACTICE SONG AND THEN HEAD OUT TO THE NEIGHBORHOODS OF MOUNDS VIEW. COME AND JOIN US! CIDER AND COOKIES AFTERWARDS. * The Holiday Party was held here at Santa's Mounds View home, City Hall last Saturday. Many little Mounds Viewites enjoyed the midday with Santa and his elves. * We are preparing registration codes for Winter registration beginning as soon as the City Newsletters are mailed * We will be offering trips and activities during the week that children are out of school December 27-30. If you have children that would be interested, register them now. * Staff is busy completing yearend reports, facility maps, 1995 goals and objectives and performance reviews. GOLF COURSE: * This Thursday, December 15 Kurt will be going in for neck neurosurgery. He will be recuperating for approximately 2 weeks over the holidays and will be back to work January 3. We wish him well and success fixing his bothersome neck problem. Mary S. FINANCE Dorothy is finding out how many different ways people can do the same project as she prepares the budget book for publication. "Wonderment" does not exactly describe how she feels. In fact, she was speechless when I asked her what word she would use. I guess we will stick with the word "wonderment". Dorothy's cubicle has been filling up with bags of toys throughout the week. She started collecting toys from the City staff to contribute to the Lion's toy drive for the area's needy children. The word to describe this project is "wonderful". Mary is processing account payable checks for the second week in a row which seems very different. Mary is also the editor of the Finance Department's portion of "THIS IS IT" which also feels different. I guess the word for Mary this week is "different" Kitty is busy working on the "Annual Employee Holiday Party". She has also prepared 1995 payroll benefit worksheets, handled the various 1995 enrollment forms, and is generally preparing to end 1994 and start 1995. My meager vocabulary can't come up with only one word to describe Kitty. Don has been working on the budget book along with the rest of the department. You all can relate to the budget book. I have just run out of time as well as words. Bye. Mary T. POLICE * Three Burglaries were reported at the Silverview Plaza over the weekend. Suspects entered the stores by prying the back doors. At one store, money was taken, the other two, nothing appears to be missing. * We are still having problems with our garage heaters. The repair person has been out three times. At this moment, they are working. * This week we been working with a new phone feature that transfers our office calls to Ramsey Co. dispatching. We are working out the bugs and by the end of the week it should be working. * Thanks to Jack Chambers, he donated a Xmas tree for the squad room. We feel its alot prettier than the tree in the entry-way. * Our thanks to Kathy Bednar for decorating the Police Department and attempting to put us in the Christmas spirit * We are all looking forward to the Xmas party tomorrow. You may hear rumors about a trip to MPLS, but the Chief will try to keep people from going. Tim R. PUBLIC WORKS * Staff has been working on the RFP for the Water Meter Changeout Program, and we are very close to advertising it. It is possible the City of Arden Hills will be joining Mounds View in this venture. Once again staff could be possibly entering into a joint cooperative purchase with another community. Randommetertesting will-be conducted throughout the City in the next couple of weeks, to compile a financial benefit analysis. * The water tanker is rapidly being reassembled after it's makeover. With a new paint job and stripes, new engine, and clutch, it looks very good. All of the staff involved deserves a pat on the back. Wally and Larry have been flooding by hand, to provide a good base of ice, in hopes that the rinks will be able to open on schedule. * Staff met with SEH on Monday to discuss some treatment plant operational matters. Check valves at the booster plant, wells 1 and 5 need replacement. They are the original valves installed when the wells were constructed, and have worn out. In the case of well 5, the well has become inoperable during this repair. * At the October 24, 1994 regular Council meeting, staff received Council approval to purchase the 1995 backhoe, contingent upon the adoption of the 1995 budget, which had funds appropriated for this purchase. Staff will place an order for this equipment in the next week. Mike COMMUNITY DEVELOPMENT DYNEX EXPANSION I met with Brian Sjoberg this week to discuss possible expansion plans for the Dynex facility at 4751 Mustang Drive. Dynex has approached Tyson Trucking with a proposal to purchase a portion of their property which is currently undeveloped. If successful, Dynex would like to more than double their present facility by 1996. A number of development issues were discussed including lot configuration, land use and wetland impacts. Brian said that he would be continuing his negotiations with Tyson and would keep the City apprised of the situation. He also requested that the City keep Dynex' plans quiet - however, he did say I could inform the Council. I will keep you updated. 7618 EDGEWOOD DRIVE All the work authorized to be done under the Order of Abatement has been completed at 7618 Edgewood Drive. Building Inspector Rick Jarson has visited the property and is satisfied with the repairs. On the advice of the City Attorney, Staff will be sending the property owner a copy of the bill and requesting payment. If the owner does not pay (we do not expect him to), the costs associated with the work will be levied against the property. I will let you know if the property owner responds to the billing letter. Paul CM OF Agenda Section: 11.C IrIVREQUEST FOR COUNCIL CONSIDERATION Report Number: 94-1413C DS Report Date: 12-15-94 STAFF REPORT Council Action: W ❑ Special Order of Business CITY COUNCIL MEETING DATE December 19, 1994 ❑ Public Hearings ❑ Consent Agenda )7 Council Business Item Description: Consideration of Adoption of Resolution No. 4696 Approving Amateur Boxing Event, Upper Midwest Golden Gloves, Bel—Rae Ballroom, January 17, 1995 Administrator's Review/Recommendation: - No comments to supplement this repor - Comments attached. Explanation/Summary_(attach_supplemen :•eets_a: necessaryi SUMMARY; Please find attached Resolution No. 4698 Approving Upper Midwest Golden Gloves request to conduct an amateur boxing event at the Bel-Rae Ballroom on January 17, 1995. The Upper Midwest Golden Gloves has submitted to the City all of the information necessaary for the event and is in compliance with those contingencies set forth on Resolution No. 4698 by the City Council. Per Minnesota Statutes, 1992 , 341. 08, before the State Boxing Commission issues any license to conduct boxing or sparring exhibitions in the municipality, it requires the consent of the governing body. These amateur boxing events have been held at the Bel-Rae in the City of Mounds View many times in the past with no reported incidences. \----AtutAxic.)Michele Severson, Administrative Secretary/Deputy Clerk RECOMMENDATION; Adopt Resolution No. 4698 Approving Amateur Boxing Event, Upper Midwest Golden Gloves, Bel-Rae Ballroom, January 17, 1995 RESOLUTION NO. 4698 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING UPPER MIDWEST GOLDEN GLOVES TO CONDUCT BOXING EVENT AT THE BEL-RAE WHEREAS, Minnesota Statutes, 1992, 341. 08, requires the consent of the governing body of any municipality before the State Boxing Commission issues any license to conduct boxing or sparring exhibitions in the municipality; and WHEREAS, Upper Midwest Golden Gloves has requested consent of the City Council to conduct amateur boxing matches on January 17, 1995; and WHEREAS, the Council has approved similar boxing matches which were conducted in the past; and WHEREAS, said boxing matches were conducted without significant problems. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View that Upper Midwest Golden Gloves is hereby authorized to conduct amateur boxing matches at the Bel-Rae Ballroom, 5394 Edgewood Drive, on January 17, 1995 contingent upon the following conditions: 1) Certified copy of the State License for said matches to be filed with Clerk-Administrator 2) Two uniformed, sworn police officers, approved by the Mounds View Police Chief, shall be in attendance. Said officers to be reimbursed by the promoter. 3) All beer, set-ups and other refreshments shall be dispensed in paper cups. 4) Premises shall be closed by 12 : 00 Midnight. 5) Promoter shall provide Clerk-Administrator with a Certificate of Insurance from the promoter's liability insurance carrier, providing for coverages of $1 million for bodily injury and $100, 000 for property damage. 6) The Mounds View Police Chief is authorized to stop any boxing show or take other appropriate action to discontinue an unlawful or undesirable activity associated with any boxing show conducted within the City of Mounds View. Adopted this 19th day of December, 1994 . ATTEST: Mayor (SEAL) City Administrator -"""' t'1 t NIRANGE A-2116, .._ :. x,2.:2-94 ^ ►uAfl R OF INFORMATION ONLY AND CONFERS "�e CERTIFICATE DOES NOf MEND, sib" 9 CITY OF MOUNDSAVIEW 10 MOUNDS VIEW, MN 55112 LICENSE APPLICATION FORM BUSINESS NAME �4Date of Application 42' /5- ',e. 4/b�u Cr- BUSINESS ADDRESS.?,, ‘7,.3. _ �o. y .1,40d4-5 Phone _________-75-S-- � ��_ (street)J �V cc1 (cit ) PO/ 5 s�3_3 OWNERS/CORPORATEASOFFICERS/ (state) SOCIATES/p (zip code) Jo �Sh4 ASSOCIATES/PARTNERS (name and title: .Q,14- �otibc'rt/ ) L(c /.8C—'C7e, HAVE YOU explanation.ER HAD A LICENSE REVOKED? �a If yes, attach QACTIVITY CITIES ARE PREVIOUSLY OR cA, (name of city and year(s) CURRENTLY LICENSED FOR Mo v c%as licensed) 4 �, - S ' u� i � s- ,. rs A .' a� d� Y ..5— — caO.t/ in 96!�� Iceui PPcants for r ;HEMP aPP abie the following license section on the reverse license(s) must casement side of this complete the , devices, bowfin : * * * lection gasoline g alleys, dance * * *, * * * * stations, kennelshalls, garbage I hereby �, thatinformation * * * * * * * * *, and*r* * *r*n*s. true an �rtif info * * * * * * * * * herein marrect and understand a on provided on this a Applicants grounds for denial of that any application. is lease this aPP kation. made ED BEFO (P priDe A t-p:S 4ti/ e Last �� �''� U1-:= )EAVOR- Date o f birth First ��` v/'�' .S4 AED TO Tt m/da/ Z� Full Middle ESN oR Y year Applicant's sigi� L'- art OF Agenda Section: 11.B Inif REQUEST FOR COUNCIL CONSIDERATION Report Number: 94-1412C LEW MHOS Report Date: 12-15-94 STAFF REPORT Council Action: 0 Special Order of Business CITY COUNCIL MEETING DATE December 19, 1994 0 Public Hearings 0 Consent Agenda Xl Council Business Item Description: Consideration of Adoption of Resolution No. 4692 Resolution Outlining Collection Policy for Delinquent Utility Bills Administrator's Review/Recommendation: ��,,,,�,�,� ` - No comments to supplement this report -4� ✓.f'�"'-''J - Comments attached. Explanation/Summary (attach supplement sh necessary.) SUMMARY; Pursuant to Council direction, given at the December 5 Work Session, Staff has been reviewing the City's utility collection policies. In light of our experience the past several years with taking owners of rental property to court, Staff believes that policy should be abandoned. A considerable amount of money has been spent in attorney's fees with negligible results. A number of cities rely exclusively on certifying delinquent accounts for collection with property taxes. Those cities do not send reminder notices, nor do they have a shut off policy. While this policy is certainly easier for Staff to administer, those cities certify many more accounts than we do. I believe that the City should have an aggressive collection policy to minimize the number of delinquent accounts, particularly with the number of apartments and rental properties that we have within the City. For those reasons I believe that the City should not rely exclusively on certifying delinquent accounts to the County for collection with property taxes. Finance Staff would like to streamline our collection procedures. Resolution No. 4692, A Resolution Outlining Collection Policy For Delinquent Utility Bills, is attached for your review. Under this new policy a bill would be sent to the customer which would be due within 30 days. If unpaid, a notice would be sent to the customer by first class mail advising that they would have 10 business days to pay the past due amount or service would be discontinued. All types of customers (residential, apartments, commercial, and rental) would be treated alike under this policy. This new procedure eliminates sending two additional notices which were previously sent to customers. Under present procedures a reminder notice is sent(255 were sent after the third quarter billing was due), followed by a notice of intent to discontinue service (48 of these were sent after the third quarter billing was due), followed by a shut off notice (15 of these were sent after the third quarter billing was due). Service was discontinued for 5 customers due to non payment. The notice of intent has been sent by certified mail return receipt requested. Staff would like to eliminate sending the certified letters due to cost and ineffectiveness. After the third quarter billing 48 certified letters were sent to customers at a cost of$2.29 each, or a total cost of$109.92. In addition to the cost of postage, 8 hours of staff time was involved in preparing those letters to be mailed. Of the 48 sent, 17 were refused by customers. Ri,ECOMMENDATION; Staff believes that they are refused in most instances because people know our procedures and thus know the contents of the letter. In addition the new policy changes the amount of the administrative fee added, from 5% to 8%, when delinquent accounts are certified to the County for collection with property taxes. The interest rate has been changed to "as determined by the City Council" from a fixed rate of 8%. As interest rates fluctuate, Council could set an interest rate that was comparable to the market rate. If this new policy is adopted, Staff believes that it would be worth the cost to send to all customers a notice of our new policy. Perhaps, an article in the City newsletter would also be appropriate. Should you have any questions please do not hesitate to contact me. Staff awaits Council direction in this matter. Donald Brager, Finance irector RESOLUTION NO. 4692 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION OUTLINING COLLECTION POLICY FOR DELINQUENT UTILITY BILLS WHEREAS, the Council has reviewed current collection policies for delinquent utility bills, and WHEREAS, the Council desires to amend current collection policies for delinquent utility bills; NOW, THEREFORE, BE IT RESOLVED by the Council that the collection policy for delinquent utility bills will be as follows: 1. The due date of the utility bills will be the last working day of February, May, August and November. 2 . A shut off reminder notice will be sent ten working days after the due date of the utility bill to customers who are delinquent. 3 . If payment is not received within ten working days a certified 24 hour shut off notice will bc scnt. water service will be discontinued. be sent by first class mail informing thc customer that . will not bc shut off on Friday. -54 . If a customer notifies the City in advance, arrangements can be made for installment payments. 6. Multi family accounts (duplexes, apartments and mobilo is not received a letter will be sent from thc City will be initiated. 5. If accounts remain unpaid due to foreclosure etc. the amount will be certified on the taxes with a 84 8% administrative fee and plus 84 interest added. as determined by the City Council. L RESOLUTION NO. 4692 PAGE TWO OF TWO BE IT FURTHER RESOLVED that the utility bills will be sent to the owners of rental property and not to the renter. BE IT FINALLY RESOLVED that thc fcc for not rcturning a water meter reading card by thc billing date will be $10.00 Adopted this 19th day of December, 1994 . ATTEST: Mayor (SEAL) Acting Clerk-Administrator /11r ITEM 7.A RESOLUTION #4679 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION COMMENDING KEVIN JACOBS FOR SUCCESSFUL COMPLETION OF THE INSTALLATION OF A PARK PLANTER SIGN AT RANDOM PARK. WHEREAS, Kevin Jacobs approached the City of Mounds View Parks, Recreation & Forestry Department for sponsorship of an Eagle Scout project; and WHEREAS, Kevin Jacobs chose the construction of a planter/sign for Random Park and proceeded to draw the design, calculate the amount of materials and arrange and supervise a labor force; and WHEREAS, the project was successfully completed with the direct supervision and inspections by Parks Worker Steve Dazenski who has attested that Kevin's work is successfully completed and was constructed according to plans and specifications. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Mounds View thanks Kevin Jacobs for his diligent work of constructing a planter sign at Random Park, which improves the City park system and benefits the community in recognition of Random Park. Presented this 12th day of December, 1994 . (SEAL) Jerry Linke, Mayor Phyllis Blanchard, Councilmember Diane Wuori, Councilmember Gary Quick, Councilmember Julie Trude, Councilmember Attest: Samantha Orduno, City Administrator RESOLUTION NO. 4694 CITY OF MOUNDS VIEW ITEM 7.B COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION OF COMMENDATION FOR OFFICER BOB NELSON FOR OUTSTANDING PERFORMANCE AS THE CITY'S D.A.R.E. OFFICER WHEREAS, Bob Nelson has been a officer with the Mounds View Police Department since May, 1985; and WHEREAS, Bob Nelson was appointed to serve as the Drug Awareness Resistance Education Officer in 1990; and WHEREAS, he will conclude his five years of service as the community's D.A.R.E. Officer at the end of 1994 ; and WHEREAS, throughout the past_ five__ years, Bob Nelson has been affectionately known by the children, teachers and staff of Pinewood Elementary School as "Officer Bob" ; and WHEREAS, because of his nurturing, easy-going, honest and open style, he has helped over 600 children develop increased self-esteem, self awareness and an ability to be their own person despite increasing societal pressures to conform; and WHEREAS, through Bob Nelson's positive interactions, the children of Pinewood have learned valuable interpersonal and personal skills that they will carry into adulthood; and WHEREAS, Bob Nelson is proof that one person can make a difference in the lives of children by believing in them and creating an environment where they can believe in themselves; and WHEREAS, the entire community of Mounds View; its children, parents, teachers, friends and neighbors has been made a better place because Officer Bob Nelson gave of himself to create a better world for our children. NOW, THEREFORE, BE IT RESOLVED THAT the City Council in and for the City of Mounds View does hereby award this Resolution of Commendation to: OFFICER BOB NELSON BE IT FURTHER RESOLVED THAT the City extends to you its sincerest appreciation for your five years of service as the D.A.R.E. Officer and wants you to know YOU WILL BE MISSED! Adopted this 19th day of December, 1994 . ATTEST: Mayor Councilmember Quick Councilmember Blanchard Councilmember Trude Councilmember Wuori (SEAL) City Administrator CITY OF Agenda Section: 10. REQUEST FOR COUNCIL CONSIDERATION Report Number: 94-1415C 1110iJOES12-15-94Report Date: STAFF REPORT Council Action: ON ❑ Special Order of Business CITY COUNCIL MEETING DATE December 19, 1994 IC Public Hearings ❑ Consent Agenda ❑ Council Business Item Description: Continuation of Public Hearing to Consider Request for a Wetland Buffer Variance, Louis Downing, WOodale and Longview, Resolution No. 4671 Administrator's Review/Recommendation: C - No comments to supplement this report - Comments attached. Explanation/Summary--(attach supplement_sheets_as necessary.) SUMMARY: As directed by the City Council at their December 12 , 1994 meeting, Staff has drafted the attached Resolution regarding the request for variance of Louis Downing. Staff worked with both the City Consulting Engineer and the City Attorney on the wording for the Resolution and both are satisfied with its contents. If you have any additional questions, please give me a call. ' ' .i° 7 ‘_---- Z / Paul`"Harrington, Com pity Development Coordinator RECOMMENDATION; RESOLUTION NO. 4671 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A WETLAND ALTERATION PERMIT AND VARIANCE FOR LOUIS DOWNING TO ALLOW CONSTRUCTION OF A SINGLE FAMILY HOME ON LOT 2 BLOCK 1 DOWNING ADDITION, PLANNING CASE NO. 401-94 WHEREAS, the Mounds View City Council has reviewed the request of Louis Downing for -a---variance- to construct a- single family home on his property which is located in a wetland buffer zone; and WHEREAS, Chapter 1010.07, Subdivision 3 a (3) of the Mounds View Municipal Code requires that all buildings, other than accessory buildings, as defined in Title 1100 of this Code, shall be set back at least one hundred feet (100' ) from the wetland; and WHEREAS, Louis Downing has made application to allow the construction of a single family home within one hundred feet (100' ) of the wetland on the property legally described as Lot 2, Block 1 Downing Addition; and WHEREAS, the proposed location of the home on the property meets all other zoning setback requirements as stipulated by the Municipal Code; and WHEREAS, the City Consulting Engineer has reviewed the request for compliance with established Municipal Codes and has concluded that construction of the single family home on the property will not have a substantially or significantly adverse effect upon the ecological and hydrological characteristics of the wetland. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council approves a variance to allow the construction of a single family home in a Wetland Buffer Zone on the property legally known as Lot 2 , Block 1 Downing Addition contingent upon the following: 1) The applicant shall prepare and submit to the City Consulting Engineer for review and approval, a surface water drainage and erosion control plan of the subject property based on a site survey. 2) The applicant shall submit the plan to the Rice Creek Watershed District or the appropriate Local Government Unit (LGU) to ensure compliance with provisions of the Wetland Conservation Act (WCA) . 3) The applicant shall be responsible for the restoration of Resolution No. 4671 Page Two all Wetland Buffer Zone vegetation as deemed necessary and appropriate by the City Consulting Engineer and Forester. 4) The property owner shall be responsible for the maintenance of, and any necessary modifications to, the surface water drainage system on the property to ensure its proper functioning. 5) A copy of this Resolution shall be recorded with Ramsey County. BE IT FINALLY RESOLVED that no Certificate of Occupancy shall be issued for the subject property until such time as the aforementioned conditions, including the grading of the property pursuant to the approved surface water drainage and erosion control plan, have been met to the satisfaction of the City. Adopted this 19th day of December, 1994. ATTEST: Mayor (SEAL) Clerk-Administrator r COTY OF Agenda Section: 11.A REQUEST FOR COUNCIL CONSIDERATION Report Number: 94-1411C flj, ReportDate: 12-15-94 STAFF REPORT Council Action: �r� ❑ Special Order of Business December 19. 1994 ❑ Public Hearings CITY COUNCIL MEETING DATE ❑ Consent Agenda Council Business Item Description: Consideration of Adoption of Resolution No. 4695 AMending the 1995 General Fund Budget Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Rxplanation'Surnmar_y_(attach supplement sheets as necessary.) SUMMARY; Staff requests Council consider Resolution No. 4695, A Resolution Amending The 1995 General and City Hall Improvement Fund Budgets. Staff has identified a number items which were included in the 1994 Budget and which could not be purchased in 1994. The proposed resolution would add those items to the 1995 Budget. Attached are memos from Staff members that describe the items and the rationale for adding them to the 1995 Budget. Should you have any questions please do not hesitate to contact me. Staff awaits Council direction in this matter. Donald Brager, Financ irector RECOMMENDATION; Adopt Resolution No. 4695, A Resolution Amending The 1995 General and City Hall Improvement Fund Budgets. MEMORANDUM TO: DON BRAGER, FINANCE DIRECTOR FROM: PAUL HARRINGTON, CITY PLANNER DATE: December 14, 1994 SUBJECT: FUND ROLLOVERS - 1994 TO 1995 Please include the following in the resolution allowing the rollover of 1994 funds to 1995. $2000 from account 100-4180-703 These monies were budgeted for the purchase of CAD/GIS upgrades ($1000) and Building Inspection software ($1000) . * The CAD/GIS vendor we deal with has informed us that in early 1995, a two step jump from CAD 11 to CAD 13 will be available. The cost will be slightly higher than what we have budgeted for 1995 ($1000) , however, with the rollover, we will be able to purchase the two step upgrade for less than what one step upgrades would cost together. * Regarding the Building Inspection software, Staff has found that the Planning Associate, Building Inspector and Secretary are often times working on projects which require the sharing of information. Because of this, Staff would like to further explore software packages which incorporate both Building and Code Enforcement information in one system. F Agenda Section: REQUEST FOR COUNCIL CONSIDERATION Report Number: 111 Q l(�U��D Report Date: STAFF REPORT Council Action: O ❑ Special Order of Business ❑ Public Hearings CITY COUNCIL MEETING DATE ❑ Consent Agenda ❑ Council Business Item Description: Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. —Ex-planation/Summary–(attach supplement sheets_as_necessary.) _ SUMMARY; The 1994 Central Services Account and the 1994 City Hall Construction Account have funds available to finish some small projects in early 1995. The projects are: • Purchase of 12 chairs for Council Chambers $1,500 100-4190-703 • Purchase of blinds for Council Chambers $1,500 100-4190-703 • Provide heat in entryway $1, 500 100-4190-703 • Complete Record Plans (as-builts) for City Hall Construction $2,500 697-4121-303 # Q4M4& Tim Cruikshank, Asst. to City Admin. RECOMMENDATION: O Agenda Section: REQUEST FOR COUNCIL CONSIDERATION Report Number: fr 06tSTAFF REPORT Council Actn: EW ❑ Special Order of Business ❑ Public Hearings CITY COUNCIL MEETING DATE ❑ Consent Agenda ❑ Council Business Item Description: Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summar-yam(attach_supplement_sheets as necessary.) SUMMARY; Several accounts within the Finance Department will be under budget for 1994. Staff requests that $4,700 be added to the Department's 1995 Budget in order that items may be purchased in 1995. • 100-4150-361 Finance Department, Memberships. This account will be under budget by $500 because budgeted software enhancement fees payable to the CSI Users Group were less than what was originally estimated by the Group. • 100-4150-363 Finance Department, Training. 1994 training expenses were under budget by $2,750 due to an amount budgeted for tuition reimbursement not being used and because the Government Finance Officers Association 1994 Conference was held in Minneapolis. • 100-4150-703 Finance Department, Capital. Staff estimates that this account will be under budget by $1,450 for 1994. Budgeted items were purchased under budgeted amounts and the amount budgeted for software was not entirely spent. Staff last week became aware of a new software package that is under development for our present financial accounting software: Project Accounting. Project Accounting Software would give us the capability to keep track of costs of projects which are completed over two or more years. Presently, Staff has to keep manual records as at year end our present software "zeros out" accounts. The new software would enable us to designate a fund as a "Project" and to carry the previous years records into the next year. This software would have been useful when the Water Revenue Bonds were sold and for the Golf Course because both projects were completed over two calendar years. Estimated cost of this software is $3,000. It was not included in the 1995 Budget. The other items Staff would request these funds for is software and/or computer equipment to better utilize the Council Chambers audio visual equipment. Samantha has told me about software that Staff at LMC is using in their presentations and has stated that they have used a regular computer (vs. a notebook computer) in their presentations. Staff requests that some of the money be used for presentation software and/or computer equipment. RECOMMENDATION: RECOMMENDATION: Staff recommends that the 1995 Finance Department Capital account be increased by $4,700 for financial accounting software and presentation software and/or equipment. Donald Brager, Financ irector MEMO TO: DON BRAGER 1 FROM: MARY SAARION //;) DATE: DECEMBER 15, 1994 SUBJECT: TRANSFERS TO 1995 BUDGET GRANT MONIES NEED TO BE FORWARDED TO THE 1995 BUDGET INCLUDING $1427 FOR OAK WILT CONTROL AND $3 , 500 FOR TREE PLANTING TOTALING $4,927 TO BE TRANSFERED TO THE 1995 FORESTRY BUDGET. 1 RESOLUTION NO. 4695 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION AMENDING THE 1995 GENERAL FUND AND CITY HALL INPROVEMENT FUND BUDGETS Be it resolved by the Council of the City of Mounds View that the 1995 General Fund and City Hall Improvement Fund Budgets are hereby amended by the addition of the following amounts : General Fund: Revenues 100-3850 Appropriation of Fund Balance $ 16, 127 Expenditures 100-4190-703 Central Services, Equipment $4 , 500 100-4150-703 Finance,Equipment 4 , 700 100-4450-160 Forestry, Supplies 0 100-4182-703 Engineering Services, Equipment 1, 000 100-4187-703 Inspections,Equipment 500 100-4189-703 Code Enforcement, Equipment 500 100-4382-160 Forestry, Supplies 4 , 927 Total Expenditures $16, 127 City Hall Improvement Fund: Revenues : 697-3850 Appropriation of Fund Balance $2 , 500 Expenditures 697-4120-703 City Hall Impr Fund, Equipment $2 , 500 Adopted this 19th day of December, 1994 . ATTEST: Mayor Clerk-Administrator Agenda Section: 11.D IlUgilli)iREQUEST FOR COUNCIL CONSIDERATION Report Number: 94-1414C STAFF REPORT Report Date: 12-14-94_ _ orw Council Action: U Special Order of Business CITY COUNCIL MEETING DATEDecember 14, 1994 LI Public Hearings Li Consent Agenda LX Council Business Item Description: Consideration for the Purchase of a New Fuel Pump • Administrator's Review/Recommendation: -� No comments to supplement this report . - Comments attached. Explanation/Summary (attach supplement c s as necessary.) S-UMMAR:Y-; - -- -- - The present diesel pump at the Public Works Facility has had repairs performed on it numerous times in the past years . Most recently the vent assemble has malfunctioned. When this happens, fuel will spill out of the vent pipe onto the ground. This obviously is not an acceptable situation. In recent months of cold weather, there has been instances when the pump won' t shut off when tanks are full and the automatic nozzle has been activated. Both of these situations can potentially cause great safety hazards, for operators, equipment, and the environment . Staff purchased this fuel pump used when the diesel tank was installed about five years ago. At the time it was a good pump, and as expected with any piece of equipment, it will require periodic maintenance and repairs . This pump has fulfilled it' s useful life expectancy and it is no longer feasible to continue to repair. Staff did not foresee this occurring, because of the good performance of the pump -for the past year. Staff request Council authorization to purchase a new diesel pump. The fuel accounts in Water, Wastewater and the Garage have sufficient funds remaining in them to purchase this equipment . Staff has received quotes for a new pump, and they are as follows : Minnesota Petroleum Equipment $1, 995 Pump and Meter Supply $2, 290 Staff recommends the award to Mn. Petroleum Equipment for $1, 995 to be funded from the following fuel accounts, Water - 700-4121-170, Wasterwater 730-4121-170, and Garage - 100-4260-170 . � 7 __(://4.- C� / C �, Michael Ulrich, Director of Public Works RECOMMENDATION; Council award the purchase of a new diesel pump to Mn. Petroleum Equipment for $1, 995, to be funded from fuel accounts, Water 700-4121-170, Wastewater 730-4121-170 and Garage 100-4260-170 .