HomeMy WebLinkAboutAgenda Packets - 1995/08/28 I
CITY OF MOUNDS VIEW
CITY COUNCIL
AUGUSL28, 1995
7:00 P.M.
AGENDA
The City Council is provided background information for agenda items in
advance by staff and appointed commissions, committees and boards. Decisions
are based on this information, as well as City policy and practices, input
from constituents and a Councilmember's personal judgement. If you have
comments, questions or information regarding an item on the agenda, please
step forward to be recognized by the Mayor during the "Residents Requests and
Comments From the Floor" item on the agenda. Please state your name and
address for the record. All comments are appreciated. A copy of all printed
materials relating to the agenda item is available for public inspection at
the Recording Secretary's Table.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL - Linke
Blanchard Hankner
Quick Trude
4. Approval of Agenda, Additions
Item 1:
Item 2:
Item 3:
AGENDA
PAGE TWO
AUGUST 28, 1995
5. APPROVAL OF MINUTES:
a. Remove July 17, 1995 Regular Council Meeting Minutes from the Table
COUNCIL ACTION: A T D
b. July 17, 1995, City Council Regular Meeting (Amended)
COMM—ACTION: A T D
Comments:
6. ACCEPTANCE OF ADVISORY COMMISSION MINUTES:
Economic Development Authority, Regular Meeting, May 25, 1995
COUNCIL ACTION: A T D
7. SPECIAL ORDER OF BUSINESS:
There was no special business scheduled for this meeting.
8. CONSENT AGENDA:
A. Declare Surplus Equipment, Staff Report No. 95-1432C
B. Adopt Resolution No. 4798 Approving Just and Correct Claims Against
City Funds
C. Licenses for Approval
Garbage Haulers- Expires June 30, 1996
Materials Recovery - Renewal
Kennels - Expires August 31, 1995
Mary V. Niezgocki - Renewal (Residential)
General (Commercial) Expires June 30, 1996
All Weather Roof (AWR, Inc.) - New
Schroeder Associates, Ltd. - New
AGENDA
PAGE THREE
AUGUST 28, 1995
D. HVAC - Expires June 30, 1996
White Bear Furnace - Renewal
COUNCIL ACTION: A T D
Comments:
Items Removed:
9. RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR
Citizens' comments are encouraged to allow individual citizens to
address the Council, as a whole, on a matter of interest or concern to
the citizens. The preservation of the Citizens' Comments item on the
agenda is important in order to encourage and maintain this information
flow. To preserve and protect this valuable communications link, a
speaker is limited to three (3) minutes.
CITIZENS: BEFORE SPEAKING PLEASE GIVE YOUR FULL
NAME AND ADDRESS FOR THE MINUTES
10. PUBLIC HEARINGS:
There were no public hearings scheduled for this meeting.
COUNCIL ACTION: A T D
Comments:
AGENDA
PAGE FOUR
AUGUST 28, 1995
11. COUNCIL BUSINESS:
A. Consideration of Resolution No. 4800 Regarding Request for
Development Review, Midwest I.V., Planning Case No. 419-95, Staff
Report No. 95-1433C (Staff Presenter: Paul Harrington, Community
Development Coordinator)
C
Comments:
Consideration of Resolution No. 4801 Authorizing Development
Agreement No. 95-100
COUNCIL ACTION: A T D
Comments:
B. Consideration of Proposal to Update the City's Water Meter Reading
System, Staff Report No. 95-1434C (Staff Presenter: Michael Ulrich,
Director of Public Works)
COUNCIL ACTION: A T D
Comments:
Consent Agenda Item(s) Brought Forward:
AGENDA
PAGE FIVE
AUGUST 28, 1995
12. REPORTS:
1. Report of Councilmembers:
Quick:
Blanchard:
Hankner:
Trude:
2. Report of Mayor Linke:
3. Report of Administrator:
4. Report of Staff:
5. Report of Attorney:
NEXT WORK SESSION: SEPTEMBER 5, 1995, 6:00 P.M. (TUESDAY)
NEXT COUNCIL MEETING: SEPTEMBER 11, 1995, 7:00 P.M.
13. ADJOURNMENT:
CITY OF MOUNDS VIEW
CITY COUNCIL
AUGUST 28, 1995
7:00 P.M.
AGENDA
The City Council is provided background information for agenda items in
advance by staff and appointed commissions, committees and boards. Decisions
are based on this information, as well as City policy and practices, input
from constituents and a Councilmember's personal judgement. If you have
comments, questions or information regarding an item on the agenda, please
step forward to be recognized by the Mayor during the "Residents Requests and
Comments From the Floor" item on the agenda. Please state your name and
address for the record. All comments are appreciated. A copy of all printed
materials relating to the agenda item is available for public inspection at
the Recording Secretary's Table.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL - Linke
Blanchard Hankner
Quick Trude
4. Approval of Agenda, Additions
Item 1:
Item 2:
Item 3:
AGENDA
PAGE THREE
AUGUST 28, 1995
D. HVAC - Expires June 30, 1996
White Bear Furnace - Renewal
COUNCIL ACTION: A T D
Comments:
Items Removed:
9. RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR
Citizens' comments are encouraged to allow individual citizens to
address the Council, as a whole, on a matter of interest or concern to
the citizens. The preservation of the Citizens' Comments item on the
agenda is important in order to encourage and maintain this information
flow. To preserve and protect this valuable communications link, a
speaker is limited to three (3) minutes.
CITIZENS: BEFORE SPEAKING PLEASE GIVE YOUR FULL
NAME AND ADDRESS FOR THE MINUTES
10. PUBLIC HEARINGS:
There were no public hearings scheduled for this meeting.
COUNCIL ACTION: A T D
Comments:
AGENDA
PAGE FIVE
AUGUST 28, 1995
12. REPORTS:
1. Report of Councilmembers:
Quick:
Blanchard:
Hankner:
Trude:
2. Report of Mayor Linke:
3. Report of Administrator:
4. Report of Staff:
5. Report of Attorney:
NEXT WORK SESSION: SEPTEMBER 5, 1995, 6:00 P.M. (TUESDAY)
NEXT COUNCIL MEETING: SEPTEMBER 11, 1995, 7:00 P.M.
13. ADJOURNMENT:
REMINDER.......
SPECIAL COUNCIL WORK SESSION
MONDAY, AUGUST 28, 1995
6:00 P. M .
CONFERENCE ROOM C
DISCUSSION OF SECOND DRAFT
1996 BUDGET
THIS IS
IT . . . .
For the Week of August 21 , 1995 - August 25, 1995
ADMINISTRATION
Mounds View Businesses:
• Two Mounds View businesses were featured in the September's edition of
Twin Cities Business Monthly. Liberty Check was featured in an article called
"At the Feet of Giants". Liberty Check specializes in the printing of checks for
credit unions. Since the credit union market has been expanding so has their
business. Their corporate headquarters facility is in the Mounds View Business
Park and they also have offices California, Wisconsin, Tennessee and
Pennsylvania.
Sims Deltec was featured in the Business Pathways sections under medical
technology. With corporate headquarters in Arden Hills the company has a
manufacturing and distribution center in the Mounds View business Park. They
manufacture computerized ambulatory infusion pumps and related accessories
used in automatically delivering prescheduled doses of medications to the body.
If you are interested in either one of these articles I would be happy to provide
you with a copy.
Highway 610:
• Highway 610/10 project was recently added to the National Highway Systems
Map. This is an accomplishment since it puts funding for the project at a
higher level of priority. The North Metro Mayors Association, in conjunction
with MnDot and North Metro Crossing Coalition will be hosting celebration in
achieving this "milestone" on August 29 from 7:30 - 9:00 am. If you are
interested in attending please call me and I will give you the details.
Cathy
FINANCE
Don Brager and-Dorotl y are back from their vacations. I thinkrt ing
this article is that Don could find no words to express his joy at being back. So he
asked me to contribute my "verbiage" (my word) and write again this week. When I
asked him what he was doing this week, Don said "BUDGET,BUDGET,BUDGET."
Dorothy has been working with Don on a standardized form for the budget book
narratives. It is hoped that a standardized form will make every department's job
easier. She has been entering utility payments and working to catch up after her
vacation.
Kitty has earned her reward after working hard last week and is on vacation until next
Monday.
I wrote an article for the "Mounds View Matters", entered accounts payable, worked
on bank statements and did the "same old, same old" stuff I did last week.
Mary T.
PUBLIC WORKS
* Tom Baumgart and Tim Pittman continue to work on the new squad.
* The air compressor at Well #5 went out (2nd time now), the water department is
working on this.
* The streets department finished the concrete curb on Pleasantview Court. They
also finished putting in the handicap accessible curb ramps on Mounds View
Drive.
* The sewer department is cleaning sewer. They also assisted the City of North St.
Paul, Aug. 23, with a sewer break. (Jet Rodded)
* Additional training on the Pavement Management Program was done Aug. 17.
Jim Hess, Mike Ulrich and Tracy Juell attended.
* Robb Ramacher has now left to attend his 2nd year at Purdue. We will miss his
help and wish him the best of luck.
* The City received a REFUND from NSP for almost $10,000.00! While going
through the bills, Mike discovered that NSP was charging the City sales tax for
the electricity on the wells that pump water to the public; which is non-taxable.
* Bill Hanggi is volunteering at the AWWA (American Water Works Association)
booth at the State Fair Aug. 24.
Tracy Juell
CquimmimmiCOMMUNITY
DEVELOPMENT
7618 EDGEWOOD DRIVE 4-PLEX
Staff got word this week that the owner of 7618 Edgewood Drive has issued notices
to the tenants to vacate the building by the end of September. Once the tenants are
out of the building, the owner plans to make repairs to the structure and put it on the
market. Staff is thrilled that progress on repairing and selling the building is finally
being made. More news will be given as it becomes available.
CODE ENFORCEMENT SEMINAR
Joyce attended a seminar hosted by the Minnesota Chapter of the American Planning
Association this past week to discuss issues related to code enforcement and takings.
The session provided good insight into procedures and practices which will hold up
in court.
END OF MY REIGN
With the return of Samantha on Monday, my brief stint as Administrator comes to an
end. Thanks to all who made the 2+ weeks she was gone manageable. No thanks
to Chief Ramacher who did his best to give me ulcers, headaches, high blood
pressure and general anxiety problems - what a team player!
(PARKS, RECREATION AND FORESTRY
PARKS:
* The crew continues to mow and prepare athletic fields on a daily basis, along
with trash removals, special projects and repairs.
* One parks seasonal heads back to school this week. Next week will be the last
week for the other park summer seasonal employees.
* Silver View Park parking lot is being prepared for a slurry seal.
* The Cushman is down for repairs - needing brakework. This old machine is
taking a lot of labor time for repairs which is typical of older vehicles.
* The seasonal park crew's prank incident which occurred Tuesday, August 22
caused much anxiety. Great concern was expressed by all the employees and
Council members regarding the persons involved. Both Police Chief Ramacher
and I have talked with each of the workers. Each have expressed remorse. They
did not have any idea that the prank would have the ending that it did. The
workers have prepared a letter of apology to all the agencies that responded, to
staff, and City Council members. In addition, they have apologized to their fellow
worker. They have reputations as good young men, good workers and good
friends. This experience has taught them a lesson that they will not forget.
RECREATION:
* This week was devoted to preparation of the Fall Newsletter. The youth soccer
program began with practices.
GOLF COURSE:
* Finalists from the prior interview process for the Golf Course Superintendent
position have been contacted. Two of those finalists were interested in meeting
to discuss options for working the last two months of the golf season. Mike
Mueller and I met with both to get a feel for the options and their concerns and
suggestions. We will meet with Samantha when she returns from vacation to
discuss the possibilities.
* A new cash register system has been ordered for the golf course to replace the
trail use computer system. This system was too complicated and took too long
for transactions. Two new cash registers will be available for speedy service.
The cash registers are easy to use and easy to learn - and are fast. One for each
service window will provide ultimate efficiency for those high demand days.
* Two time clocks have been installed for efficiency and accuracy regarding time
sheet calculations. One is placed in the Clubhouse and one in the Maintenance
building.
* The new net seems to be working. There has been no report of stray balls into
the trucking company parking lot.
* This next week will be the last far-sever- • - -- • - - • • -- ho will
be heading back to college. Two additional employees have been hired to take
the place of those leaving. Fewer staff will be scheduled as the golfing frenzy is
expected to decrease after Labor Day.
CABLE TV:
* Jerry Skelly had disconnected the cables leading into the council chambers which
works the Public Announcement system and had forgotten to re-hook them. That
is the reason it was not working during Monday night's council meeting. Jerry
has been called to come and re-hook the wires. If he cannot do it we will
contract the service out.
Mary S.
POLICE
* Dave Brick is on vacation this week. Also missing parts of this week have been
Pat M., Roger K. and Jack C. who have been out sick.
* The Chief attended a meeting with Ramsey County, New Brighton and Roseville
about combining our computer and record management system. Everyone
attending was very excited about this venture. Information to date: It will save us
money and more data will be available. I will be attending meetings and updating
you when more information is available.
Tim R.
q.�F Agenda Section: 8.A
REQUEST FOR COUNCIL CONSIDERATION Report Number: 95-1432C
UO36 Report Date: 8-24-95
STAFF REPORT Council Action:
❑ Special Order of Business
CITY COUNCIL MEETING DATE August 28 , 1995 ❑ Public Hearings
[X Consent Agenda
❑ Council Business
Item Description: Consideration to Declare Surplus Equipment
Administrator's Review/Recommendation:
- No comments to supplement this report #%F
- Comments attached.
Explanation/Summary (attach supplement sheets as necessary.)
SUMMARY;
Staff requests Council declare the paint striper surplus equipment. Due to
the strict regulations, handling, and disposal of striping paint, the City
has contracted this service for the past three years . This decision was
made due to the aforementioned factors, and the condition and reliability
of the current striper, and current staffing levels . The cost of a new
striper can range from $4 , 000 to $8 , 000 . One of the contractors that has
submitted a quote for this years striping has expressed an interest in
purchasing the City' s striper. Staff will contact the other bidder to
inform them of the opportunity to purchase the striper.
fl , -
:17
Michael Ulrich, Director of Public Works
RECOMMENDATION;
Staff recommends Council declare the paint striper surplus equipment, and
authorize staff to sell to the highest bidder.
OF Agenda Section: 11 , A & R
REQUEST FOR COUNCIL CONSIDERATION Report Number: 95-1433C
Report Date: 8-24-9 5
STAFF REPORT Council Action:
0 ❑ Special Order of Business
CITY COUNCIL MEETING DATE August 28, 1995 ❑ Public Hearings
❑ Consent Agenda
R7 Council Business
Item Description: Consideration of Resolution No. 4800 Regarding Request for Development Review,
Midwest I.V, Planning Case No. 419-95, Consideration of Resolution No. 4801 Authorizing
Development Agre'in nt No_ 95-1110
Administrator's Review/Recommendation:
- No comments to supplement this report
- Comments attached.
Explanation/Summary (attach supplement sheets as necessary.)
SUMMARY;
At the August 7, 1995 Work Session, Midwest I .V. made application
to the City Council for a Development Review and Wetland Alteration
Permit for an approximately 30,000 square foot facility to be
located immediately north of the Bridges Golf Course. At that
meeting, the applicants reviewed their plans for dealing with all
requirements of the Municipal Code as they related to the project.
Specific attention was given to landscaping, parking and storm
water control plans on the project site. All of the development
requirements were met by the applicant to the satisfaction of both
Staff and the City Council.
The storm water control plans for the project were reviewed by the
City Consulting Engineer and found to be adequate for the size and
scope of the project. The plan - at the direction of the
Consulting Engineer - included the incorporation of the properties
north of the applicants property for purposes of capacity
calculations. This "master plan" will provide for storm water
control on all properties included in the project site and
immediate vicinity.
Based on this information and the aforementioned discussions at the
August 7 Work Session, Staff has prepared Resolution No. 4800 for
consideration by the Council. Resolution No. 4801 authorizing the
Mayor and Clerk-Administrator to execute a Development Agreement
(draft attached) with the applicant on behalf of the City is also
included.
6
Paul arrington, Co nity Development Director
RECOMMENDATION; Adopt Resolution No. 4800 approving a
Development Review and Wetland Alteration Permit for Midwest I.V.
Adopt Resolution No. 4801 authorizing the Mayor and Clerk-
Administrator to execute Development Agreement with applicant.
RESOLUTION NO. 4800
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING DEVELOPMENT REVIEW AND WETLAND ALTERATION
PERMIT FOR MIDWEST I.V. , PLANNING CASE NO. 419-95
WHEREAS, Midwest I.V. has requested City approval to
construct a 29, 168 square foot Office/Manufacturing facility at
8400 Coral Sea Street; and
WHEREAS, Chapter 1006 of the Mounds View Municipal Code
requires that a development review be conducted for all
commercial and ; .. _ - _ _ •- • - - .
WHEREAS, Chapter 1010 of the Mounds View Municipal Code
requires the issuance of a Wetland Alteration Permit for work
conducted in the Wetland Buffer Zone; and
WHEREAS, the City Council has reviewed the following
documents regarding this development proposal:
1. Planning Application dated June 1, 1995
2 . Site/Landscape/Drainage Plan dated July 21, 1995
and revised August 7, 1995
WHEREAS, the City Council has determined that the
proposal is in conformance with all applicable requirements of
Chapter 1116, Industrial Zone District, of the Mounds View
Municipal Code; and
WHEREAS, the Rice Creek Watershed District and the City
of Mounds View Consulting Engineer have reviewed the proposed
drainage plan for the project and recommend approval.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View
City Council approves the Development Review and Wetland
Alteration Permit request for Midwest I.V. contingent upon the
following:
1) The applicant shall provide landscaping as directed by
the City Forester in his letter dated July 14 , 1995.
2) The applicant shall enter into a Development Agreement
with the City of Mounds View.
Adopted this 28th day of August, 1995.
ATTEST:
Mayor
(SEAL)
Clerk-Administrator
RESOLUTION NO. 4801
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION AUTHORIZING THE CITY OF MOUNDS VIEW TO EXECUTE
DEVELOPMENT AGREEMENT NO. 95-100 WITH BRIDGES LEASING CO. , LLC
WHEREAS, the Mounds View Planning Commission reviewed the
request known as the Bridges Technology Center, Planning Case
No. 419-95, and recommended approval of the project in Resolu-
tion No. 424-95; and
WHEREAS, the Mounds View City Council reviewed the re-
quest and approved the proposal in City Council Resolution No.
4800 ; and
WHEREAS, the Mounds View City Council has stipulated that
the applicant enter into a Development Agreement with the City
for the approved project.
NOW, THEREFORE, BE IT RESOLVED that the City Council of
the City of Mounds View authorizes its Mayor and Clerk-Admin-
istrator to execute Development Agreement No. 95-100 on behalf
of the City of Mounds View.
Adopted this 28th day of August, 1995 .
ATTEST:
Mayor
(SEAL)
Clerk-Administrator
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
DEVELOPMENT AGREEMENT NO. 95-100
BRIDGES TECHNOLOGY CENTER
THIS AGREEMENT made and entered into this day
of , 1995, by and between the CITY OF MOUNDS VIEW,
County of Ramsey, State of Minnesota, party of the first part,
hereinafter called the "City", and BRIDGES LEASING COMPANY, LLC
party of the second part, hereinafter called the "Developer" ,
WITNESSET H:
WHEREAS, the Developer, in consideration of a Develop-
ment Review and Wetland Alteration Permit for the property
legally known as Lot 3 , Block 1 North Star Industrial Park 2nd
Addition and the issuance of permits thereof, hereby agrees with
the City to perform all of the acts required herein and to
conform to all of the conditions set forth as follows:
1. Wherever the word "City" appears herein, it shall
mean and include the City of Mounds View and also said City's
agents and employees; and wherever the word "Developer" appears
herein, it shall mean the developer, and any of its agents and
employees. Wherever the words "development site" appear herein,
it shall mean the premises described in the following exhibits:
Exhibit 1 Site, Grading, Drainage and Utility
Plans dated
1
Exhibit 2 2-year performance bond in the amount of
as required by Chapter
1302 of the Municipal Code.
Exhibit 3 Additional stipulations
Wherever the words "public improvement" appear herein, it shall
mean any improvement defined under Chapter 202 . 05, Subd. 1, of
the Municipal Code, and shall include and not be limited to
streets, curbs and gutters, sanitary sewer and water
installations, storm water and drainage installations.
2 . This document shall be referred to as the
"Development Contract" , and said document cannot be transferred
or assigned by the Developer except and with the written permis-
sion of the City, granted pursuant to a resolution of the City
Council.
3 . All improvements required herein to be performed by
the Developer shall be constructed and paid for by said Developer
pursuant to appropriate permits and approval from any
governmental agency, such approval and any environmental assess-
ments or environmental impact statements required to be obtained
by and prepared at the expense of said Developer.
4 . All public improvements required to be constructed
by the Developer pursuant to this Agreementshall be performed by
the Developer with such materials and equipment as required by
the City under the direct supervision of the City and shall be in
conformance with any and all regulations in force at the time of
construction, and the City is hereby granted the right of access
2
to the development site to inspect said construction at such
times as the City may direct. Further, the Developer agrees to
hold the City harmless for any liability resulting from said
construction.
5. The Developer shall, and hereby does, agree to pay
when due and before they become delinquent, all valid taxes and
assessments, if any, that may be levied against said development
site or portion thereof.
6. The City shall not be under any obligation or
responsibility to act as engineer-consultant to the Developer in
any matter related to this Agreement or to any public improve-
ments required on said site by the City, or to act as inspector
and report to said Developer any defect or failure, hazard or
inadequacy or otherwise relative to said site development; any
actual or implied approval by the City in respect to any develop-
ment shall not serve either to alter or extinguish or to other-
wise affect the responsibility, obligation or liability of the
Developer under this agreement.
7 . The Developer shall not unnecessarily damage or
obstruct or cause any interference with drainage ways or drainage
works located within or adjacent to said development site, or
permit its contractor or other agents to do so.
8 . The Developer shall not alter any of the public
improvements located on said site except if and as elsewhere
herein provided or as particularly in each instance authorized in
writing by the City.
3
9 . The Developer must obtain pre-construction and
post-construction approval of the City Inspection Department for
the surface drainage systems to be constructed on the site. No
occupancy permits will be issued until said approvals are ob-
tained.
10 . The drainage easements as heretofore required by
the City are set forth on the plat and are granted to the City by
the Developer without cost to the City, as required.
11. The Developer agrees to conform to all of the
applicable requirements of the Mounds View Municipal Code, as
amended from time to time, and particularly Chapter 202 and
Titles 900, 1000, 1100, 1200 and 1300.
12 . Pursuant to Mounds View Municipal Code, Developer
agrees to pay those expenses that the City may reasonably incur
in the future in processing, reviewing and evaluating the
Applications and in inspecting work performed pursuant to this
contract. Such expenses shall include, but not be limited to,
those reasonable administrative, legal, and engineering expenses
which may be incurred under this Contract and such other expenses
authorized by said Municipal Code.
13 . Developer agrees that the City can terminate
development of the development site or the construction of any
building structures thereon if in the City Council ' s opinion the
terms of this Development Contract have not been conformed to by
the Developer and said Developer herein agrees to cease construc-
tion. In addition, in the event the Developer fails to conform
4
to the conditions of this Agreement, the City shall be entitled
to enforce it pursuant to the terms of this contract and/or the
provisions of the Mounds View Home Rule Charter or applicable
Minnesota Statutes. The Developer herein agrees that in the
event the City is compelled to enforce any of the provisions of
this contract by court action and judgement is rendered in favor
of the City, that all costs, disbursements and reasonable
attorney's fees will be paid by said Developer, its heirs,
successors and assigns.
14 . The Developer agrees to furnish to the City at the
time of the execution of this Contract a cash bond, a corporate
surety bond, an irrevocable letter of credit or any other nego-
tiable instrument approved by the City Attorney (the "Performance
Bond") in the amount of $ , as required by this para-
graph. The Performance Bond shall name the City as the obligee
and must guarantee the Developer's performance of the terms and
conditions of this Contract, in conformance with the Contract and
in compliance with the rules, regulations, statutes and ordinanc-
es of the City. The Performance Bond shall also be conditioned
on the Developer' s Agreement to hold the City harmless from all
costs and damages that may occur on account of doing of the work
specified and to indemnify the City for its costs in enforcing
the terms of the Contract and Bond, including reasonable attorne-
y's fees. The Developer agrees to keep the Performance Bond in
full force and effect during the term of the obligation created
herein.
5
15. It is understood and hereby agreed by and between
the parties hereto that any plans or data supplied by the City
within or adjacent to said development site are approximations
only and that the City explicitly does not pretend or guarantee
or warrant any such plans or data to be either complete or
correct.
16. The Developer shall not unnecessarily create,
cause or suffer to exist or to continue to exist, any nuisance or
hazard to persons or property within or adjacent to said site by
reason of said public improvements, development of the site or
other operations in respect thereof or permit its agents,
engineers or contractors to do so.
17 . When applicable, three complete sets of plans and
specifications or directions for any public improvement to be
constructed on said site, each bearing the certificate and seal
of a professional engineer duly registered in the State of
Minnesota, shall be submitted to the City well in advance of the
time proposed for commencing construction thereof. The City
shall have a period of not less than thirty (30) days in which to
examine and review the plans and specifications submitted by the
Developer and to reply to the Developer with respect to the
adequacy or inadequacy of the plans and specifications. Upon
final approval of the plans and specifications and within a
reasonable time following completion of the installation, the
Developer shall furnish and deliver three sets of "as built"
plans thereof to the City. If any public improvements are to be
6
constructed on said site by the City, the necessary easements and
right of ways shall be granted to the City at the expense of the
Developer including the costs of the preparation of the right of
way documents and filing. The Developer further agrees to grant
to the City any easements or right of ways required over, under
and across the development site, at no cost to the City, for the
maintenance and accessibility to any public improvement
constructed on the development site. The Developer shall
establish permanent reference marks, to the approval of the City,
in convenient and readily accessible locations wherever said
public improvements are constructed on the development site.
18 . The Developer agrees on behalf of itself, its
heirs, successors or assigns to maintain the site described
herein pursuant to the terms of this development contract and all
agreements subsequently entered into, and said Developer shall
not permit the premises to deteriorate or become blighted- or to
constitute a public nuisance, and shall not permit its users or
occupants to create a public nuisance. Enforcement of this
provision shall be pursuant to the terms of this contract or the
provisions of the applicable Minnesota Statutes, the Mounds View
Home Rule Charter, and the Municipal Code. In the event of
nonconformance by the developer, the City shall seek mandatory
relief, after written notice of the alleged violations, pursuant
to the terms of this contract to enforce this provision and may
proceed to abate public nuisances and to assess the cost of said
abatement, including all costs, disbursements, legal fees against
7
the development site, as provided for in the Home Rule Charter
and such other applicable ordinances and Minnesota Statutes.
19. The development site shall be developed as
indicated on the site plan, referred to as Exhibit 1 and made a
part of this agreement. The site plan and the development to be
constructed thereon may be amended from time to time by the
mutual written consent of the parties hereto, in conformance with
the Municipal Code of the City.
20. In addition to all of the provisions recited
hereinbefore, the Developer agrees to the following conditions as
more fully set out in Exhibit 3 attached hereto and made a part
hereof.
21. The provisions of this contract are severable, and
it the event that any provision of this agreement is found
invalid, the remaining provisions shall remain in full force and
effect.
8
This agreement is made and executed pursuant to and
under authority of Resolution No. 4801 adopted by the City the
28th day of August , 1995, and by resolution or authorized
signature of the Developer.
IN WITNESS WHEREOF, the parties hereto have executed
these presents the day of year first above written.
CITY OF MOUNDS VIEW
By
Its Mayor
By
Its Clerk-Administrator
DEVELOPER:
By
Its
By
Its
Approved as to form and execution
this day of
1995:
City Attorney
9
STATE OF MINNESOTA)
ss.
COUNTY OF )
On this day of , 1995, before me
appeared and
the Mayor and Clerk-Administrator, respectfully, of the City of
Mounds View, County of Ramsey, State of Minnesota, a municipal
corporation; that the seal affixed to the foregoing instrument is
the corporate seal of the corporation, and that the said
instrument was executed on behalf of the corporation by authority
of its council, and that they acknowledge said instrument to be
the free act and deed of the corporation.
CORPORATE ACKNOWLEDGEMENT FOR DEVELOPER
STATE OF MINNESOTA)
ss.
COUNTY OF )
On this day of , 1995, before me
appeared and , of
a
corporation, that the seal affixed to the
foregoing instrument is the corporate seal of the corporation,
and that the said instrument was executed on behalf of the
corporation by authority of its Board of Director, and that they
acknowledge said instrument to be the free act and deed of the
corporation.
INDIVIDUAL ACKNOWLEDGEMENT FOR DEVELOPER
STATE OF MINNESOTA)
ss.
COUNTY OF )
On this day of , 1995, before me
appeared , to me personally
known to be the person(s) described herein and also who executed
foregoing Development Contract and acknowledged that he
executed the same as free act and deed.
10
EXHIBIT 3
ADDITIONAL STIPULATIONS
1) Landscaping on the subject property shall be provided as
directed by the Mounds View City Forester in his letter
dated July 14 , 1995, and attached hereto.
2) Maintenance of the drainage ponds to be constructed and
located in the North Star Industrial Park 2nd Addition
Plat as part of the development project shall be the sole
responsibility of the Developer. Maintenance shall be
provided upon City direction to ensure the proper
functioning of the storm water drainage system.
•
O;y
Vu
•
EW
Phone: (612) 7843055
Fax: (512)‘784-3462
•
•
July 14, 1995
•
Darrell Anderson
The Design Pariership, Ltd. .
111-Third Ave. So.
Suite 150
Minneapolis, MN 55401 •
Dear Mr. Anderson,
This letter hopefully will summarize the City of Mounds View's concerns regarding preservation
and screening issues on the Bridges Tech Center site north of the golf course on Coral Sea Ave.
Preservation of the health of the adjacent existing oaks and maple/cherry understory is the top
priority. To insure that ail protection efforts are made, I am asking that a"no violation" snow
fence be erected on the north side of the grove as far away from the trunks of the trees as
possible. Ideally, this barrier should be out to at least the drip liens of those trees to be preserved.
A screening berm to the north of this barrier(south side•of the construction zone) would best
include white pine,American linden(basswood) and Rubrum (red) maple to be placed as the
adjacent landscape dictates and allows for. These sites could be field-verified before the planting
of the trees. Small groupings of red-twig dogwood would further add to the screen.
Follow-up planting of trees on the west side of the project could include water tolerant species
such as river birch, rubrum maple, black ash, tamarack andsilver maple.
Any questions or comments can be forwarded to me at 638-2125. Thank you for your attention
to this matter.
Sincerely,
Rick Wriskey, Forester
City of Mounds View
•
G:\WPTRMV95\ANDERSON.LTR
I.. /cr�v tuu •
A
MEMO
To: Mayor and City Council
From: Michele J. Severson
Subject: Amending of Minutes of July 17, 1995 Regular Council Meeting
Date: August 24, 1995
As per Council direction, I made all of the changes indicated with the exception of one of the
items in question on page 8 of the minutes regarding the number of meters the City could
continue to use. I removed the dollar sign from the 1100, however, the tape of this meeting has
been inadvertently copied over so I was unable to review the tape. I will await Council direction
on this matter. The minutes have been put back on the agenda in their amended state to be
reconsidered for approval.
UNA 7,
4° r'''''-ril''' n 1 E D
II i ki ,
1
.
1 PROCEEDINGS OF THE CITY COUNCIL
2 CITY OF MOUNDS VIEW
3 RAMSEY COUNTY, MINNESOTA
4
5
6 Regular Meeting
7 July 17, 1995
8 Mounds View City Hall
9 2401 Hwy. 10, Mounds View, MN 55112
10
11
12
13 CALL TO ORDER
14
15 The Mounds View City Council was called to order by Mayor Linke at
16 7:00 p.m. on July 17, 1995.
17
18 PLEDGE OF ALLEGIANCE
19
20 ROLL CALL
21
22 MEMBERS PRESENT: Mayor Linke, Councilmembers Trude, Blanchard,
23 Quick, and Hankner
24
25 MEMBERS ABSENT: None
26
27 ALSO PRESENT: Samantha Orduno, City Administrator; Mike Ulrich,
28 Director of Public Works; Cathy Bennett, Economic Development
29 Coordinator; Joyce Pruitt, Code Enforcement Officer; Don Brager,
30 Finance Director; Mary Saarion, Director of Parks, Recreation and
31 Forestry
32
33 ADDITIONS TO AGENDA:
34
35 Number 11G. was added to Council Business, Authorization to
36 Purchase Golf Course Netting at a Cost Not to Exceed $18,000
37
38 APPROVAL OF MINUTES:
39
40 MOTION/SECOND: Quick/Hankner to Approve City Council Meeting
41 Minutes of June 26, 1995 As Submitted
42
43 VOTE: 5 ayes 0 nays Motion Carried
44
45 ACCEPTANCE OF ADVISORY COMMISSION MINUTES:
46
47 There were no advisory commission minutes submitted for acceptance.
48
49 SPECIAL ORDER OF BUSINESS:
50
+.\ii .; .
, ,.,..... ,
Mounds View City Council Page 2
Regular Meeting July 17, 1995
1 Mayor Linke, on behalf of the City Council and residents of the
2 City, presented an award of appreciation to Jerry Skelly, Jr. for
3 his years of service to the City.
4
5 CONSENT AGENDA
6
7 Samantha Orduno, City Administrator, read the Consent Agenda as
8 follows:
9
10 A. Set Public Hearing for 7: 05 p.m. , Monday, August 14, 1995, to
11 Consider the Water Service Repair RRA 'es, Sta - -
12 Report No. 95-1407C
13
14 B. Declare Surplus Items, Staff Report No. 95-1408C
15
16 C. Award Bid for Well Motor Starter Replacement, Staff Report No.
17 95-1409C
18
19 D. Consideration of Resolution No. 4790 Approving a Step
20 Adjustment for Steve Andert, Custodian, Staff Report No. 95-
21 1410C
22
23 E. Adopt Resolution No. 4793 Approving Just and Correct Claims
24 Against City Funds
25
26 F. Licenses for Approval:
27
28 Garbage Haulers
29 Gallaghers - Renewal
30 Ray Anderson - Renewal
31
32 Cigarette and Tobacco Products
33 ACA Management Amoco - New
34 Superamerica - New
35 Mounds View Fina - New
36 Budget Liquor - New
37 Donatelles - New
38 Fedor Enterprises - New
39 Network Liquors - New
40 Tom Thumb - New
41 Snyders - New
42 Clark Refining and Marketing - new
43
44 Asphalt
45 Minnesota Roadways Co. - Renewal
46
47 General Commercial
48 Morcon Construction, Inc. - Renewal
49 Westbrook Development - Renewal
50
ONA131:90)0(f1)
Mounds View City Council Page 3
Regular Meeting July 17, 1995
1 General Construction
2 Gladstone Construction - New
3
4
5 HVAC
6 All Season Comfort, Inc. - Renewal
7 Cool Air Mechanical, Inc. - Renewal
8 Cronstrom's Heating and A/C - Renewal
9 Louis Degidio, Inc. - Renewal
10 Mobile Home Service - New
- • , -12 Sedgwick Sedgwick Heating & Air Conditioning - Renewal
13
14 Sewer/Water
15 Sabby Contracting - Renewal
16 Sandd Excavating, Inc. - Renewal
17
18 Mayor Linke asked if there were any items the Council desired
19 removed from the Consent Agenda.
20
21 MOTION/SECOND: Trude/Blanchard to Adopt the Consent Agenda
22 As Presented
23
24 VOTE: 5 ayes 0 nays Motion Carried
25
26 RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR:
27
28 Mayor Linke explained that this portion of the meeting was
29 designated for anyone who wished to speak to the Council on items
30 that were not on the Agenda. There were no comments or requests
31 from the floor.
32
33 PUBLIC HEARINGS:
34
35 7: 05 p.m. To Consider Introduction of Ordinance No. 566, 1995
36 Long Term Financial Plan, Staff Report No. 95-1411C
37
38 Mayor Linke opened the Public Hearing at 7:05 p.m.
39
40 Samantha Orduno, City Administrator explained the purpose of the
41 Long Term Financial Plan describing it as framework providing a
42 reasonable estimate of operational and capital costs for the next
43 five years.
44
45 Don Brager, Finance Director summarized the revenues, expenditures
46 and predictions contained in the Long Term Financial Plan for the
47 next five years.
48
49
UN! APPRPMfl
Mounds View City Council Page 4
Regular Meeting July 17, 1995
1 Councilmember Trude stated that Council critically focused on 1996
2 costs and shifted many items into the future. Trude explained that
3 the Long Term Financial Plan will come before the Council for
4 consideration of adoption on August 21, 1995. (The August 14, 1995
5 Regular Meeting has been changed to August 21, 1995. )
6
7 Mayor Linke closed the public hearing at 7: 18 p.m.
8
9 MOTION/SECOND: Hankner/Quick to Approve the Introduction of
10 Ordinance No. 566, 1995 Long Term Financial Plan
11
12 VOTE: 5 ayes 0 nays Motion Carried
13
14 COUNCIL BUSINESS
15
16 A. Continued Discussion of Assessment Policy, Staff Report No.
17 95-1412C
18
19 Mike Ulrich, Public Works Director, reported that further
20 investigation was conducted to find the similarities and
21 differences in the City Charter, City Code, and Assessment
22 Policy and staff came to the conclusion that amending the
23 current Code, Chapter 202 would be a more appropriate measure
24 than pursuing a new assessment policy. Ulrich explained that
25 revising Chapter 202 will simplify and clarify the assessment
26 procedures.
27
28 Ulrich recommended that the Council deny Ordinance No. 560
29 and that staff then could begin preparing an amendment to
30 Chapter 202 of the City Code. Ulrich stated that Council
31 could then set a public hearing for August 21, 1995.
32
33 Hanker asked if Duane McCarty brought in his answers to how
34 the Assessment Policy and Chapter 202 could be melted
35 together.
36
37 Ulrich responded that Mr. McCarty had not brought any
38 information to staff.
39
40 Councilmember Trude reported that she has received many calls
41 on the status of the assessment policy.
42
43 Councilmember Hankner stated that the Council is still
44 negotiating and reaching a consensus.
45
46 MOTION/SECOND: Hankner/Quick to Table Ordinance No. 560
47
48 VOTE: 5 Ayes 0 Nays Motion Carried
49
UNAPPROVED
Mounds View City Council Page 5
Regular Meeting July 17, 1995
1 B. Consideration of Resolution No. 4792 Approving Membership in
2 the Anoka County Chamber of Commerce, Staff Report No. 95-
3 1413C
4
5 Samantha Orduno, City Administrator, reported that the City
6 should consider membership in the Anoka County Chamber of
7 Commerce because of its benefits to the City. The Chamber has
8 established a Hotel Task Force to focus on the issue of
9 attracting a hotel/conference center to the City of Mounds
10 View. The Chamber recognizes the need for a hotel/conference
11 center and would financially support a market fe. ' •
12 study.
13
14 Mayor Linke stated that the Anoka Chamber had been working to
15 put a hotel/conference center in their area for a number of
16 years and have had difficulties, but have looked at the Mounds
17 View area and felt that this Mounds View is a desirable
18 location.
19
20 Samantha Orduno indicated that Mounds View is the introduction
21 to Anoka County geographically.
22
23 Councilmember Trude stated that a hotel/conference center
24 would be a real boost to the economy.
25
26 MOTION/SECOND: Hankner/Trude to Adopt Resolution No. 4792
27 Approving Membership in the Anoka County Chamber of Commerce
28
29 VOTE: 5 Ayes 0 Nays Motion Carried
30
31 C. Consideration of Resolution No. 4791, Request for Minor
32 Subdivision, Susan Powell, 7474/7490 Knollwood Drive, Planning
33 Case No. 420-95, Staff Report No. 95-1414C
34
35 Joyce Pruitt, Code Enforcement Officer, reported that Sue
36 Powell, 7474/7490 Knollwood Drive had made application for a
37 minor subdivision of her property in combination with the
38 property immediately north of hers at 7490 Knollwood Drive.
39 Staff has reviewed the application and the proposal meets all
40 requirements of Title 1200 of the Municipal code as it relates
41 to subdivisions. Pruitt stated that the property owner must
42 pay a park dedication fee of $100 and the registered land
43 survey be recorded with Ramsey County within sixty days of
44 final adoption.
45
46 Mayor Linke introduced Joyce Pruitt as the City's Code
47 Enforcement Officer.
48
UNAPPROVED
Mounds View City Council Page 6
Regular Meeting July 17, 1995
1 MOTION/SECOND: Blanchard/Hankner to Adopt Resolution No.
2 4791, Request for Minor Subdivision, Susan Powell, 7474/7490
3 Knollwood Drive, Planning Case No. 420-95
4
5 VOTE: 5 Ayes 0 Nays Motion Carried
6
7 At this time Samantha Orduno, City Administrator, introduced
8 Dawn Postudensek, the new Administrative Intern and welcomed
9 her as a new addition to City Staff.
10
11 Mayor Linke stated that Dawn willbe filling the previous
12 Administrative Assistant's shoes.
13
14 D. Consideration of Hiring of Cable TV Technician, Staff Report
15 No. 95-1415C
16
17 Samantha Orduno, City Administrator, reported that Jerry
18 Skelly accepted a full time position with another company,
19 however, Jerry has been performing the basic cable producing
20 functions. Mary Saarion, Director of Parks, Recreation and
21 Forestry, Jerry Skelly, Sr. , Cable Commission Member, Dale
22 Irving, and City personnel staff interviewed four candidates.
23 Cynthia Johnson was determined to be the best candidate for
24 the position. Orduno presented Johnson's background and
25 reported that all reference checks were satisfactory. Orduno
26 quoted the salary ranges for this position and indicated that
27 staff is recommending Ms. Johnson begin at Step 3 which is
28 $10.13 per hour at twenty hours per week.
29
30 Mayor Linke stated that the monies for this hire come from the
31 Cable Franchise Fees.
32
33 Orduno stated that the Cable Franchise Fee Fund is a
34 restricted fund and can be used only for cable TV operations.
35
36 MOTION/SECOND: Quick/Trude to Approve Hiring of Cable TV
37 Technician
38
39 VOTE: 5 Ayes 0 Nays Motion Carried
40
41 E. Consideration of Water Meter Changeout Proposal, Staff Report
42 No. 95-1416C
43
44 Mike Ulrich, Public Works Director, provided the historical
45 background on the water meters and what the issues are facing
46 the Council regarding the meters:
47
48 1) meters aging (most installed in 1960)
49 2) inaccurate meters (meters just stop functioning)
50 3) estimated inaccurately
UNAPpROVED
Mounds View City Council Page 7
Regular Meeting July 17, 1995
1 4) data input takes a lot of staff time
2 5) hiring of readers - not being properly read, hard time
3 getting permission and time to enter homes
4 6) repair of meters
5 7) meter reader safety
6 8) loss of potential income keeps increasing the older
7 the meters get
8
9 Ulrich explained that an RFP was sent out approximately four
10 months ago and staff selected the most efficient proposal
11 received. Ranaom water—meter readings were taken. Th-
12 commercial meters were running approximately 94% accurate and
13 residential were running approximately 98% accurate.
14
15 Councilmember Hankner stated that the Council has begun long
16 range planning instead of doing crisis management and that the
17 water meter system does have to be taken care of.
18
19 Mayor Linke stated that the Council has three options before
20 them. The proposals are:
21
22 O Change out all meters to phone read:
23
24 $830, 000 Total Cost of Project
25 $500,000 Loan from Special Projects Fund (to be
26 paid back at 7% for 12 years)
27
28 $330, 000 WAC Fund Contribution
29
30 Projected increased revenue: $31,500
31
32 O Change out Commercial accounts to phone read; residential
33 to touch read:
34
35 $505,914 Total Cost of Project
36 $305,914 WAC Fund Contribution
37 $200, 000 Loan from Special Projects Fund (to be
38 paid back at 7% for 10 years
39
40 Projected increased revenue: $31,500
41
42 O Do nothing to the water meter system.
43
44 Councilmember Trude commented that she thinks a public hearing
45 should be held on this item to get input from the public and
46 that no action be taken at tonight's meeting. She commented
47 that this is the largest expenditure proposed since she was
48 elected and served on the Council.
49
UNAPPROVED
Mounds View City Council Page 8
Regular Meeting July 17, 1995
1 Councilmember Hankner commented that it was reported at a
2 previous meeting that surrounding cities were also looking at
3 purchasing similar systems.
4
5 Ulrich reported that New Brighton went to touch read last
6 year. Mounds went to touch read. Arden Hills is looking at an
7 AMR system and St. Paul/Minneapolis is looking at phone read.
8
9 Hankner asked if it were decided to replace meters, is there
10 a chance that perhaps we could join into the process with
-ills.
12
13 Councilmember Trude commented that she had spoken to an Arden
14 Hills Councilmember and that Arden Hills has not taken any
15 action, therefore, this means that there are no time
16 parameters for Mounds View.
17
18 Councilmember Blanchard stated that she agreed with
19 Councilmember Trude in that the Council should take no action
20 on this item tonight and get information out to the Public.
21 Blanchard stated that the Council should postpone for one
22 month and get information to the public.
23
24 Councilmember Hankner stated that the City should look into
25 what neighboring cities are buying for future reasons such as
26 possible integration.
27
28 Councilmember Quick asked how many meters could the City
29 continue to use?
30
31 Mike Ulrich stated approximately 1100.
32
33 Rodney Kirtz, 2808 Ardan asked if there is such a thing as a
34 laser gun read.
35
36 Mike Ulrich replied that what this probably is, is a radio
37 read through a drive by.
38
39 Kirtz also commented that he is a builder and that a lot of
40 the communities that he does work in are putting exterior
41 readers on the house. 90% of the builders are installing the
42 readers.
43
44 Kirtz asked how many commercial meters are in the City?
45
46 Linke commented that phone readers would be approximately
47 $300/household which two-thirds of the meters will need to be
48 replaced.
49
UN/WPM:PE
Mounds View City Council Page 9
Regular Meeting July 17, 1995
1 Rod Kirtz asked what would happen if the homeowner has a
2 completely finished off basement?
3
4 Mayor Linke stated that in those cases perhaps an additional
5 $25.00 charge would be charged to put radio read in those
6 homes.
7
8 Bill Werner stated that there is not enough information given
9 to the public on this item. What is the $30, 000 loss? Werner
10 stated that the public needs to know the effects of all three
11 options. Werner asked Hankner if she already decid- • -
12 meters were going to be put in.
13
14 Linke explained that he was also in support of new meters
15 because of the percentage of loss of revenue. The City is
16 losing $30, 000 in lost revenue.
17
18 Bill Werner again asked where the losses were occurring.
19
20 Ulrich responded that the residential readers are running at
21 98% and the commercial meters are running at 94%.
22
23 Bill Werner stated that adjustments could be made on the fees.
24 Perhaps the City should do monthly readings or weekly
25 readings. The public does not need to be checked on monthly or
26 weekly or quarterly, how about a reading in five years?
27 Werner stated that he believes that the people are giving good
28 readings and what does the comment, in case we get integrated
29 with other cities, mean?
30
31 Hankner stated to Mr. Werner that no bogus games were going on
32 and that the Council as human beings discusses items in
33 detail. Hankner stated that is the way that each member can
34 give and receive opinions and that what is said should not be
35 held against the Council until a decision has been made.
36 Hankner stated that Mr. Werner should attend the meetings more
37 frequently instead of receiving bits and pieces of
38 information. Hankner stated that the Council stays for many
39 hours at meetings and attends many meetings which is a very
40 large commitment. Hankner also stated that the Council counts
41 on staff for information. Council is not trying to pull any
42 charade. Hankner again encouraged Werner to take the time to
43 be involved and that it would be understood that something has
44 to be done to the water meter program.
45
46 Werner stated that bigger and newer is better.
47
48 Councilmember Trude stated that perhaps a pamphlet should come
49 out.
50
Mounds View City Council Page 10
Regular Meeting July 17, 1995
1 Councilmember Trude asked if NSP and the City would use one
2 computer.
3 NSP would have one reading
4 The City would have one reading.
5
6 Werner stated that the Council is just playing fun and games
7 and to let the people know when they are serious.
8
9 Councilmember Blanchard stated that this is not a fun issue.
10
11 Werner stated that there should be a summary sheet for the
12 public. Werner stated that the negative side should be
13 presented more frequently.
14
15 Linke stated that these items are not Samantha's
16 responsibility, but Council's. The Council has to let the
17 residents know what they are using to make decisions. Council
18 needs to know what is the basis for the decision making and
19 why.
20
21 Barry Tannenbaum, 8060 Red Oak Drive, wanted to thank the
22 Council and make a suggestion. Does not want to come to the
23 meetings and hear the Council explain what they are
24 responsible for and what their jobs are. Council should put
25 out a pamphlet on the water meter changeout proposal. Also he
26 asked:
27
28 1. Is the touch reader the box with the pins on the outside
29 of the homes?
30
31 2 . Has a cost benefit analysis been done?
32
33 3 . Is there any ecological benefit?
34
35 4. If government were to get an ecological benefit could it
36 be used to payback part of the loan?
37
38 Ulrich explained that he spoke to staff at Mound and there
39 financial benefit has been met.
40
41 Barry stated that he would like to see something better than
42 a report of a phone conversation. He would like to see it
43 proven with figures.
44
45 Samantha Orduno stated that if Mound's revenue increased and
46 met the goal and St. Paul was called, which is a very
47 different type of City, what would that say?
48
49 Barry stated that he is a statistician and that his answer to
50 that would be how was the sample taken and theoretically he
Mounds View City Council Page 11
Regular Meeting July 17, 1995
1 would like to see the study when it was completed. Barry
2 stated that he is a strong ecologically-minded person.
3
4 Linke stated that Mounds View has 2 times what the average
5 flow is.
6
7 Barry stated that he would still like to see the studies.
8
9 Dave Jahnke stated that he had studied the documents provided
10 to him and would ask Council to delay any action and let the
11 public a e npu . Council could possi• e wai one more
12 month.
13
14 Rod Kirtz asked if the SAC charge is based on the WAC charge.
15
16 Linke explained that the WAC charge is set up by the MWCC.
17
18 Rod Kirtz stated that he had heard from several building
19 inspectors not to hook up drain tile systems to sewer systems.
20 If WAC is increased then SAC is also increased?
21
22 Linke stated that the City is not increasing WAC.
23
24 Rod Kirtz stated that if more income is created if meters are
25 charged out than that will increase WAC which will also
26 increase SAC.
27
28 Linke stated that the WAC charge is a flat fee.
29
30 Rhonda Smeija asked if the public would be getting more
31 information before a decision is made.
32
33 Mayor Linke commented that he supports holding off.
34
35 Smeja also asked a question regarding the fact that the meters
36 are running 98% and there are 2900 residential meters which
37 there is a loss of $32, 000 which she divided by 2900 to come
38 up with $11. 00 per year which would pay the $32, 000.
39 Smeja asked if the meters couldn't be changed out as the
40 houses are sold rather than all at once.
41
42 Linke explained that the meters will keep getting worse and
43 the houses aren't turned over that quickly. The meters are
44 only a mechanical piece of equipment. Linke commented that
45 his was put in 1952 and he would be surprised if it were
46 running at 92%. To his knowledge, his meter has never been
47 worked on.
48
49 Smeija asked what the WAC fund is used for.
50
UNIARPROVED
Mounds View City Council Page 12
Regular Meeting July 17, 1995
1 Ulrich replied that it is used for system improvements.
2
3 Smeja asked when the WAC fund was instituted. Did all
4 homeowners have to pay this charge?
5
6 Councilmember Trude again stated that she would like to see
7 action postponed and staff could prepare information to be
8 delivered to the public. Council could hold a public hearing
9 possible at the August 21 meeting or maybe in September.
10
11 Councilm stated that it-woulcrnat •- - '
12 hearing, but an informational meeting.
13
14 Councilmember Trude stated that staff would need a reasonable
15 deadline.
16
17 Samantha indicated that she felt it was possible to put a
18 special informational brochure together to mail to the public
19 and hold an informational meeting on August 21.
20
21 Trude/Blanchard to table the Water Changeout Policy to August
22 21 Meeting and Prepare a Handout/Newsletter for the public.
23
24 5 ayes 0 nays Motion Carried
25
26 MOTION/SECOND: Trude/Blanchard to Table the Water Meter
27 Changeout Proposal to August 21, 1995 Council Meeting and
28 Direct Staff to Publicize an Informational Brochure on the
29 Water Meter Changeout Policy
30
31 VOTE: 5 Ayes 0 Nays Motion Carried
32
33 F. Consideration of Stop Sign Installation, Staff Report No. 95-
34 1417C
35
36 Mike Ulrich, Director of Public Works, stated that a request
37 for a stop sign installation at the intersection of Ardan
38 Avenue and Fairchild Avenue was received by the City.
39
40 Rod Kirtz, 2808 Ardan Avenue, summarized that the bike path
41 and walkway path signs were ignored and that people do not
42 adhere to them. Mr. Kirtz indicated that he felt there was a
43 need for a stop sign at this location due to the speed of the
44 vehicles.
45
46 Charlynn Robertson, 2757 Ardan Avenue, addressed the Council
47 emphasizing the need to look at the "big" picture in
48 relationship to the issue. Robertson spoke about the safety
49 of the elderly and disabled residents in the direct area with
50 regard to teen drivers speeding at this location. Robertson
f\!APPI:10‘ c
Mounds View City Council Page 13
Regular Meeting July 17, 1995
1 stated that she had witnessed on several occasions negligent
2 driving actions, but she felt that everyone needs to realize
3 that it is not the City's problem alone and that all persons
4 need to take responsibility for safety. Robertson indicated
5 that this was more than a safety issue that it dealt with the
6 parents being a role model for their children and teaching
7 their children safe methods for crossing streets, riding bikes
8 and driving vehicles.
9
10 Councilmember Trude stated that Park and Recreation was
11 conducting a safety camp next-week a Police
12 Department could use the safety camp information in teaching
13 children about safety.
14
15 Mayor Linke indicated the stop signs will not help unless
16 the adults become mentors for children regarding safety
17 issues. Linke stated that stop signs can project a false
18 sense of security. Linke reaffirmed that he did not think
19 stop signs were the answer and that education regarding safety
20 is the issue.
21
22 MOTION/SECOND: Hankner/Quick to Install the Stop Sign at
23 Ardan and Fairchild Avenues and Direct Staff to Research
24 Ways to Conduct a City-wide Adult and Children Safety Program
25 and Promotion Campaign on Safety
26
27 Councilmember Blanchard stated that she will vote for this
28 proposal, however, she stated that she felt it would make no
29 difference unless persons begin taking responsibility for
30 educating their children.
31
32 Council discussed the wording of the motion.
33
34 The motion was made to Install the Stop Sign at Ardan and
35 Fairchild Avenues and Initiate, Develop and Implement an
36 Adult/Child/Teen Safety Workshop to Promote Responsibility,
37 Accountability and Safety Awareness
38
39 Mayor Linke asked Councilmember Quick, who seconded the
40 motion, if he was in agreement with the new motion.
41
42 Councilmember Quick answered in the affirmative.
43
44 Mayor Linke reiterated that installation of stop signs was
45 not the answer to the problems and the safety education was
46 very important.
47
48 VOTE: 5 Ayes 0 Nays Motion Carried
49
NA lopRotr:rit,
Mounds View City Council " "rn` Page 14
Regular Meeting July 17, 1995
1 G. Consideration of Authorizing Staff to Install Netting at Golf
2 Course at a Cost Not To Exceed $18 , 000
3
4 Mary Saarion, Director of Parks, Recreation and Forestry,
5 reported that the netting at the golf course was needed to
6 prevent golf balls from damaging equipment parked at Blaine
7 Brother's Trucking Firm. Saarion requested Council to approve
8 the purchase of netting contingent upon receiving three
9 competitive estimates and authorize staff to contract the
10 installation of netting for a cost not to exceed $18, 000.
11
12 MOTION/SECOND: Hankner/Blanchard to Approve the Installation
13 of Netting at Golf Course at a Cost Not to Exceed $18, 000,
14 Funds from Contingency Fund
15
16 VOTE: 5 Ayes 0 Nays Motion Carried
17
18 REPORTS
19
20 1. Report of Councilmembers:
21
22 Councilmember Quick: No report.
23
24 Councilmember Blanchard: No report.
25
26 Councilmember Hankner: No report.
27
28 Councilmember Trude:
29
30 a. Reported that she had heard many compliments
31 and verbally thanked all of those who were involved
32 in the organization of the Festival. The Festival
33 helps to promote our community.
34
35 b. Attended a meeting regarding the use of the arsenal
36 land. This group will be meeting until October and
37 will make a decision on the best use of the land.
38 Trude reported that Ardan Hills had hired an outside
39 planning agency who has prepared four different
40 proposals for the use of this land for natural uses
41 and passive recreation.
42
43 Report of Mayor Linke:
44
45 Mayor Linke listed all persons who volunteered their time to work
46 on the Festival and verbally thanked all of those volunteers.
47 Linke also gave statistics on attendance and commented on the
48 parade and its organization.
49
50
C
3-
Li`
m i �u mai, fit✓ L
J
Mounds View City Council Page 15
Regular Meeting July 17, 1995
1 Report of Administrator:
2
3 No. report.
4
5 Report of Staff:
6
7 Mary Saarion, Director of Parks, Recreation and Forestry announced
8 the upcoming play, Anthing Goes, being produced by the Mounds View
9 Community Theater and encouraged all to purchase tickets.
10
ded everyone of—the—change—from August 14, 1995 to
12 August 21, 1995.
13
14 ADJOURNMENT:
15
16 There being no further business before this Council, Mayor Linke
17 adjourned the meeting at 10: 15 p.m.
18
19
20 Respectfully submitted,
21
22
23 Michele Severson
24 Recording Secretary
CRY OF Agenda Section: 11.B
REQUEST FOR COUNCIL CONSIDERATION Report Number: 95-1434C
11117� Report Date: 8-24-95
STAFF REPORT Council Action:
❑ Special Order of Business
CITY COUNCIL MEETING DATE August 28 , 1995 CI Public Hearings
❑ Consent Agenda
N Council Business
Item Description:
Consideration of Water Meter Changeout Proposal
Administrator's Review/Recommendation:
- No comments to supplement this report
Comments attached.
Explanation/Summary (attach supplement sheets as necessary.)
SUMMARY;
At the August 21, 1995 Council meeting staff was requested to conduct
additional research for alternative methods of improving the City' s water
meter system and meter reading program. The two alternatives, changing out
meters that are ten (10) years older and doing nothing to the reading
system, and installing a system in-house were researched.
Currently the City has approximately 1, 000 meters that are ten (10) years
old and newer. It is estimated that the current staff could change out
approximately 200 meters every year. Initialy many more meters than 200
would have to be replaced.This would in essences, take ten (10) years to
update the system to the point where no meter in the system would be older
than ten (10) years old. This approach would do nothing to the reading
program, and would be an on going maintenance activity. This estimate could
vary greatly from year to year, depending on the variety of other scheduled
maintenance activities, emergencies, vacations, and availability to
schedule appointments to perform the replacement of these meters . This
approach is very similar to the current practice, only the number of meter
replaced is greater. Staff would not feel comfortable recommending this
approach.
The second option is to install either Option number 1 or 2 , with in house
staff. Staff would recommend hiring an additional maintenance person, and
a part-time secretary to perform this activity. It is not possible to
perform a change out program of this magnitude with the current level of
staffing. With the two additional staff members and vehicle it is estimated
that the project could be completed in three and a half (3 . 5) to four (4)
years. The expense of this approach in labor alone would be approximately
$235, 000, plus the additional increase in the cost of the meters . The
installation portion of the Phone Read system is $210, 350 . This alternative
would also add an enormous amount of frustration to the reading and billing
programs until the system was completed. This option is not cost effective.
After exploring the two additional options requested by residents and
Council, it appears that discussion of the first three options are still
the most cost effective and efficient means of dealing with the meter
reading program and revenue issues . Once again the three (3) options are
listed below, followed by a recommendation should Council wish to proceed
with Options 1 or 2 .
RECOMMENDATION;
* The first option is to changeout the current water meters, and install
the most current meter reading technology of automatic phone reading.
Option #1 Changeout of all meters to phone read
Total cost of project : $830, 000
WAC Fund Contribution: $330, 000
Special Project Loan : $500, 000
07 interest loan, 12 years
Projected Increased Revenue $31, 500
Possible meter charge / quarter:
Residential - 5/8" $3 . 00
* Commercial - 1" $3 . 60
1 1/2" $6 . 00
2" $7 .40
3" $19 . 00
* Represents the percentage of cost of meter and
installation over the residential 5/8"meter, with a
starting fee of $3 . 00 .
This scenario would produce $70, 381 toward an annual loan payment of
$62 , 951 . The balance of the revenue could remain in the water fund for
future projects, or future meter replacement.
** The second option would be to install new meters and phone, or radio
read on all the commercial accounts, and install new meters and touch read
on the residential accounts . This is somewhat of a lesser system, but will
be a significant improvement in reading and billing. This system would also
relieve the City of the problems related to scheduling meter readings,
security risks of entering residences, incorrect readings, scheduling final
readings when the customer is at home, and an enormous amount of staff time
related to all of the aforementioned items .
Option #2 Changeout Commercial accounts to phone read, residential to
touch read. * (Commerical accounts may be touch read if applicable)
Total cost of Project : $505, 914
WAC Fund Contribution: $305, 914
Special Project Loan : $200, 000
07 interest loan, 10 years
Projected Revenue Increase $31, 500
Annual loan payment $26 , 613
Contracted Meter Reading $ 5, 880 (includes 4 readings)
* 1995 Budgeted amount for contracted meter reading, $4 . 095 .
Possible meter charge / quarter, potentially not necessary
A meter charge is not necessary for the loan repayment, although
Council may wish to initiate a charge to create a fund for
future meter system upgrades, or system wide water related
improvements, similar to the Vehicle and Equipment Replacement
Fund.
*** Staff wishes to clarify an earlier statement made in the newsletter.
Stated in the newsletter, Sensus SR and SRII meter would be tested and not
necessarily replaced, but retro-fitted. This statement was an error. Only
SRII meters will be retro-fitted. The SR meters are approximately eight (8)
to ten (10) years old, and will be replaced.
**** Staff is anticipating that we will encounter a few residents that will
either object to connecting to their phone line, or will not allow
wires to be installed in a finished basement, where the phone service
and the water service are not in the same room. In the event that this
happens, the resident will have the option of paying the difference
between a MIU (phone read box) , and a MXU (radio read box) . This
amount is approximately $25 . Additionally, since the Phone Read system
in the most efficient means of reading the meters, a $15 reading
charge will be included with the choice to install Radio Read. The
City is expected to have a small radio route, due to the fact that
many businesses may have electronic phone systems, that will not allow
a meter interface .
**** One other anticipated problem is possible, and that is, if the
resident will not allow an installer to enter the premises to install
the new meter. Staff recommends that an additional $50 per quarter
billing charge, be - - - -to have full participation in this system, and not allow any meter not
to be read automatically. It is already known that there are residents
that have not allowed any meter readers, including full time staff to
read and inspect their meters . If this situation does occur, and the
resident does not pay the additional charge, this situation will be
treated in the same manner as nonpayment of the utility bill . At that
time, a notice will be sent out informing the property that the water
service will be terminated, until such time as the billing charge is
paid in full . It is hoped that this charge will open the door to
installing the new phone read meter system.
Option #3 Do Nothing
*********************************************
It should also be noted that while a meter charge will be necessary to fund
Option #1, that charge will not recoup the entire cost of replacing the
meter. The WAC Fund will participate in the funding. Another bit of
information regarding the water rates was pointed out at the meeting. The
Council has elected to operate the water and wastewater budgets as close
to a break even basis as possible, trying their best not to overburden the
residents. A graph of the rate structure from 1984 is attached for
Council' s review. For a five (5) year period, 1984 through 1988, water
rates increased a mere five cents ($. 05) . Rates have increased five cents
($ . 05) per year since 1989 . Part of these increases are required for
payment of bonds issued for the new treatment plant, tower, revisions to
two (2) plants, and a crossing of TH 10 . Staff believes it should also be
noted that not every resident has paid a Water Access Charge (WAC) . This
policy was initiated in 1985, thus there are many residents that never paid
this charge. Should every property have paid this fee, it is possible there
would be sufficient funding in the WAC account to pay for this changeout .
**********************************************
OPTION # 1 RECOMMENDATION
RECOMMENDATION: Council accept, and award the RFP from WaterPro to conduct
and install the proposed water meter change out, authorize a loan from the
Special Projects fund in the amount of $500, 000, the utilization of
$330, 000 from the WAC fund to pay for the capital expense of the equipment,
and transferring both amounts to account # 700-3961 Transfers from other
funds, amend the Water Fund Budget account # 700-3961 Transfers from other
funds by adding $830, 000, and add $830, 000 to account #700-4123-703 Water
Infrastructure Program for that amount, institute a quarterly meter charge
on all meters based on Option #1, authorize meter reading charge of $15 . 00,
for optional radio read, authorize $50 . 00 reading charge for any resident
failing to allow the meter change out, and to authorize the Director of
Public Works to sign all change orders up to two per cent (2%) of the
projected project cost, to be funded from the WAC fund.
OPTION # 2 RECOMMENDATION
RECOMMENDATION: Council accept, and award the RFP from WaterPro to conduct
and install the proposed water meter change out, authorize a loan from the
Special Projects fund in the amount of $200, 000, the utilization of
$306 , 000 from the WAC fund to pay for the capital expense of the equipment,
and transferring both amounts to account # 700-3961 Transfers from other
funds, amend the Water Fund Budget account # 700-3961 Transfers from other
funds by adding $506 , 000, and add $506, 000 to account #700-4123-703 Water
Infrastructure Program for that amount, authorize the quarterly billing
charge of $50 . 00 for failing to allow the meter change out, authorize meter
reading charge of $15 . 00 for optional radio read, and to authorize the
Director of Public Works to sign all change orders up to two per cent (296-)
of the projected project cost, to be funded from the WAC fund.
COUNCIL MAY WISH TO INSTITUTE A QUARTERLY BILLING CHARGE.
This proposal has been before the City Council for a vast amount of
effective debate . Staff and vendors have spent a considerable amount of
time and effort in testing, researching methods, options, and financing.
Staff respectfully requests a closure to this proposal .
"7/ -
Michael Ulric, Director of Public Works
•
CITY OF MOUNDS VIEW
WATER RATES
RATE PER 1,000 GALS
120 / 90 95
•
85 /
100 75 75 75
70 70
O
i
. ,
. .
. •
z - .
1984 1985 1986 1987 1988 1989 1990 1991
YEAR
1
*.
r
i7f, •
160