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I COU ell.
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Items Dispensed
Per Consensus
1. Continued Discussion of Pedestrian Bridge Over Highway 10 (40 minutes)
2. Presentations
a. Marketing Task Force - City Banners (20 minutes) (Cathy Bennett)
b. Paster Enterprises (20 minutes) (Cathy Bennett)
c. North Suburban Cable Commission - Jerry Skelly, Sr.
(30 minutes) (Samantha Orduno)
d. Discussion Regarding Cable Operation Guidelines (20 minutes)
(Samantha Orduno)
. Supervision of Cable Operator/Operations/
Liaison to Cable Committee
AGENDA
PAGE TWO
SEPTEMBER 5, 1995
COMM U N ITY
E `EM ENT.1
3. Discussion of Request for Conditional Use Permit Amendment, Planning Case No. 415-
95 ( 15 minutes) (Paul Harrington)
4. Discussion of Request for Off-Site Directional Sign, Sunrise United Methodist
Church (15 minutes) (Paul Harrington)
5. Discussion of Storm Water Runoff Study - Mounds View Industrial Park
(15 minutes) (Paul Harrington)
AGENDA
PAGE THREE
SEPTEMBER 5, 1995
...ECONOMIC. ' : M NT-
ISSUES
`. - - 1. -e- - - ' - = - - 0-Property Acquisition
(10 minutes) (Cathy Bennett)
7. Discussion of Request to Amend the General Fund Budget to Account for Funds
from NSP for Marketing Program (10 minutes) (Cathy Bennett)
( PO00E1850E8
8. Discussion Regarding Police Plan for Traffic Enforcement
(10 minutes) (Lieutenant Brick)
AGENDA
PAGE FOUR
SEPTEMBER 5, 1995
(PUBLiCANORKSilliSSUES
9. Continued Discussion of Assessment Policy (20 minutes) (Mike Ulrich)
10. Continued Discussion of Street Standards (20 minutes) (Mike Ulrich)
I*I ` HISSES
11. Final Discussion of Proposed 1996 Certified Levy (5 minutes) (Samantha Orduno)
I
AGENDA
PAGE FIVE
SEPTEMBER 5, 1995
(ADMINISTMWE'ISSUES
12. Discussion Regarding Drug and Alcohol Testing Programs for Safety Sensitive
Employees (5 minutes) (Samantha Orduno)
13. Discussion of Draft#1 of the Contingency Fund Policy (20 minutes) (Samantha Orduno)
PERS L... UES
Due to the urgency regarding hiring of the new superintendent, it is requested that the City Council
call to order for the following items:
14. Approval of Resolution No. 4803 Authorizing the Mayor and City Council to Enter into
An Employment Contract with John Hammerschmidt for Golf Course Superintendent,
(Samantha Orduno, City Administrator)
A T D
AGENDA
PAGE SIX
SEPTEMBER 5, 1995
15. Approval of Resolution No. 4804 Reclassifying Golf Course Manager to Club House
Supervisor, (Samantha Orduno, City Administrator)
Details not finalized at the time the packet was prepared. Information to be
provided Monday evening.
A T D
TO: MAYOR AND CITY COUNCIL
FROM: SAMANTHA ORDUNO, CITY ADMINISTRATO'
DATE: AUGUST 31 , 1995
RE: INDEX FOR WEEK OF SEPTEMBER 4, 1995
MEETINGS SCHEDULED FOR THE WEEK OF SEPTEMBER 4, 1995
. Council Work Session, September 5, (Tuesday) 6:00 p.m.
ITEMS PROVIDED IN THIS WEEK'S COUNCIL PACKET
This Is It!
. Agenda
******************
ADMINISTRATOR'S SCHEDULE
(Please note that this schedule is subject to change
as meetings are scheduled, rescheduled or canceled.
At any time Michele, Cathy or Lynnette will have my
most current schedule and a number where I can be
reached at all times. )
Monday, September 4, 1995
HOLIDAY
Tuesday, September 5, 1995
9:00 a.m. Department Head Meeting
Wednesday, September 6, 1995
9:00 a.m. First Round Public Works
Negotiations
- 2 -
Thursday. September 7. 1995
11 :00 a.m. Gordon Backlund, MET Council, Livable Communities
Act
Friday. September 8. 1995
CM OF REQUEST FOR COUNCIL CONSIDERATION
Agenda Section: 2•a
IIOS
STAFF R PORT Report Number: 95-1435WS
T
W AGENDA SESSION DATE September 5, 1995 Report Date: S-31-95
DISPOSITION
Item Description: Discussion of "Welcome to Mounds View" Banners
Administrator's Review/Recommendation:
- No comments to supplement this report
- Comments attached.
Explanation/Summary (attach supplement sheets as necessary.)
SUMMARY;
Over the past several months Debbie Hamernick, with Sysco Minnesota and
member of the Marketing Task Force, has been collecting bids and design
options for Banners to be placed in various locations in the City of Mounds
View.
Based on the City of Mounds View's current budget and NSP funds, it is
proposed to order 25 Banners to be placed in the following locations:
2 Highway 10\Woodale
2 Highway 10\County Road 112
2 Highway 10\Long Lake Road
2 Highway 10\County Road I
2 Highway 10\Silver Lake Road
1 County Road I\Long Lake Road
1 County Road I\Edgewood
1 County Road I\Jackson
2 County Road I\Quincy
4 City Hall Parking Lot
3-6 Bridges Parking Lot
0644
Cathy Benn t , E onomic Development Coordinator
RECOMMENDATION;
igif
Page Two
Staff Report - Banners
To start, each banner would be 30 x 80 in size and it is proposed to order a
stock design with blue background, green trees and white lettering. Debbie
Hamernick will be present at the September work session to review cost
estimates and design options. She will have samples of what the banner could
look like. I have called several Cities who have banners and will report my
findings at the work session.
In addition, I have discussed installation with the Fire Department and Public
Works. The Fire Department is willing to volunte- -- - • -
Ulrich is willing to assign public works staff to install the banners.
If approved, it is anticipated to submit a variance to MnDot as soon as possible
and have banners installed this fall.
WY OF
1111REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 2.b
706
STAFF REPORT Report Number: 95-1436WS
DEW
AGENDA SESSION DATE September 5, 1995 Report Date:
8-31 95
DISPOSITION
Item Description:
Presentation by Paster Enterprises Regarding Mounds View Square
Administrator's Review/Recommendation:
- No comments to supplement this report Al&....fi .6 0
- Comments attached.
11.
Explanation/Summary a ac suPe ement ,""1711 < necessary.)
SUMMARY;
Ed Paster and leasing agent Richard Janke have requested Council's time to
make a presentation regarding the current status, marketing strategies and plans
for Moundsview Square.
az„,,,E,LOC7t-
Cathy Been, Economic Development Coordinator
RECOMMENDATION:
cogry
REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 2•d
!VS
STAFF REPORT Report Number: 95-1437WS
AGENDA SESSION DATE September 5, 1995 Report Date: 8-31-95
DISPOSITION
Item Description:
Discussion Regarding Cable Operation Guidelines
Administrator's Review/Recommendation:
- No comments to supplement this report
- Comments attached.
Explanation/Summary (attach supplement sheets as necessary.)
SUMMARY:
As a follow-up to the presentation by the 10-city Cable Commission, the
Council, at their August Work Session, had requested a discussion regarding
cable operation guidelines.
Several issues have emerged over the past month that the Council may wish
to discuss and determine their policy framework so that staff can better
assist them in formalizing guidelines:
1. Degree to which, if any, Councilmembers participate in
Cable programs.
2 . Level of oversight, if any, in cable programming.
3. Level of approval, if any, of cable program calendar and
presentations schedule.
4. Appointment of a Council liaison to the Cable Committee.
An additional issue which has arisen most recently is the responsibility
for supervising the cable technician. Currently, cable operations are a
division of the Parks and Recreation Department with the Director of the
Department responsible for supervising the Cable Technician and also
serving as the staff liaison to the Cable Committee.
There have been discussions regarding the best placement of cable
operations and three options are presented for Council consideration:
1. Continue the status quo.
2 . Move cable operations into the Administration Department with
supervisory responsibilities delegated to either the
Administrative Intern or Administrative Aide.
3 . Move cable operations into Administration with supervisory
responsibilities assumed by the Administrator.
Staff iszseking direction of the afore-mentioned issues.
.mantha srduno, City Administrator
I
WY OF
REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 3.
IrIVSSTAFF REPORT Report Number: 95-1438WS
AGENDA SESSION DATE September 5, 1995 Report Date: 8-31-95
DISPOSITION
Item Description:
CONDITIONAL USE PERMIT AMENDMENT - GLEN HARSTAD
2340 HIGHWAY 10, PLANNING CASE NO. 415-95
Administrator's Review/Recommendation:
- No comments to supplement this report
- Comments attached.
Explanation/Summary (attach supplemen sheets :s necessary.)
SUMMARY;
Staff has received an application by Glen Harstad for a Conditional Use
Permit Amendment at the Sud's and Shine Car Wash property located at
2340 Highway 10 . Mr. Harstad has entered into a purchase agreement for
the property, contingent upon City approval for his requested amendment.
Background on the property and the request is as follows:
In September of 1985, Ronald Richardson (current owner)
received City approval for a Conditional Use Permit allowing
the development of the Sud's and Shine Car Wash. That
approval, awarded via City Council Resolution 1919 (copy
attached) , contained specific requirements related to the
development and operation of the facility.
In April of 1986, the City gave approval (Resolution No. 1999,
copy attached) to Bruce Holton for the Wash Me Car Wash 1x e1
on Program Avenue. Although requirements of development and
operation were included in this approval similar to the Sud's and
Shine Car Wash, certain others were either omitted or modified
somewhat.
In particular, the Sud's and Shine Car Wash was limited in hours
of operation - 7 :00 a.m. to 10:00 p.m. , while the Wash Me Car Wash
had no limitations on the hours the facility could be open for
business . Also, the Sud's and Shine approval required that an
attendant be on duty at all times the facility was open for business.
The Wash Me facility only needed to provide an attendant four (4)
hours per day.
Mr. Harstad's request would allow for the amendment of Resolution No.
1919 to allow the operation to be in service 24 hours per day and that
an attendant only be required on site four (4) hours out of each day.
This request, according to the applicant, would allow the Sud's and
Shine Car Washto be on equal footing with the Wash Me Car Wash.
--)j
Paul. Harrington, Commu 'ty Development Director
/r
PAGE TWO
STAFF REPORT
The Mounds View Planning Commission reviewed this item and recommended
approval of the request. The resolution approved by the Planning
Commission (No. 422-95, copy attached) also recommended additional
stipulations that the property should be subject to as a result of the
amendment approval. Specifically, the outside vacuums at the facility
shall be shut down between 10:00 p.m. and 7:00 a.m. ; signage relating to
the Mounds View Noise Ordinance shall be provided on the site and;
additional plantings shall be provided on the site at the direction of
the City Forester.
One item of note:
Because of the potential impact of the amendment on the surrounding
properties, the Planning Commission held an informational meeting on the
proposal in early July. One ( 1) neighbor showed up to express his
concerns, however, after meeting the applicant and receiving answers to
his questions, he appeared to be satisfied with the proposal. Also,
eight (8) property owners signed a petition (copy attached) requesting
no change in the C.U.P. as issued. The Planning Commission felt that
the issues contained in the petition were being adequately addressed by
the applicant and went ahead with the recommendation for approval.
I have included all materials received as part of this application for
your review. If you have any questions, please do not hesitate to give
me a call.
�--"" CITY OF MOUNDS VIEW
PLANNING APPLICATION
APPLICANT: . ,r) e:oa GLEA) NaICISTAD Phone 571- 70.2 A/
ADDRESS: 5'24'2- C/i P/Tot_ 5T ) 1-2 t 0 L Ey , 14 N 55&/a /
Street Address, City, State, and Zip Code
Interest in Property (check appropriate box):
❑ Owner of Property
❑ Contract for Deed Owner
❑ Lessee, Operator, Manager
• Agreement to Purchase •
❑ Other (explain)
Documentary evidence of applicant's interest in the property may be required before final City action of this request
PROPERTY INVOLVED
Address/General Location .23'2 e) A46).
' 4wa-i /0 , mou, i sui £l J
Legal Description or Property Identification Number OF 30 2 3.3 100�. ''0
Legal Owner: Name/Address _0 N R,c H A n„so rJ — s7a I 6,,ffHa,(, C -fin
aw?a--04 O U
Present Use (check appropriate box):
❑ Undeveloped/Vacant
❑ Single Family Dwelling
❑ Duplex/Two Family Dwelling
❑ Multi-Family (No. of Units )
/a, Business/Commercial Establishment
❑ Industrial Establishment
❑ Other (explain)
Property Classification: 0 Abstract gj Torrens
REQUEST: SEE AT A C N E
*Please note: Applicant may be responsible for additional fees associated with e ' of th'.- rj --t
I HEREBY DECLARE THAT THE ABOVE STATEMENT ARE TRUE. /
Signature
Rezoning $200/acre.minimum$200,maximum$1,000 Park Fund Dedication Fee
VariR-1 to R-2-$75,all others$200 Data Paid
ConditionartJ Permit) R-1 to R•2-$75,all others$200 Receipt Nwnber
Code Appeal $75
Develop./Site Plan Review $100/acre,minimum 100.maximum $500 Total Fees Paid ( AO 0'.00
Minor Subdivision $150 Date Paid 6 a(p-4�
Major Subdivision $250 plus$250 deposit Receipt Number 1 ` 9(o
Comp. Plan Amendment $200
Wetland Alteration Permit $50 plus deposit determined by Staff Additional Fee Paid
Wetland Buffer Permit $10 Date Paid
Planning Sign $50 Receipt Number
PUD $350
PUD Amendment $150 Date of final action
APPROVED 0 DENIED 0 TABLED ❑
Date �3 Le `95 Planning Case No. j—� j Admin.Account No. ñ Ji
May 22, 1995
Glen Harstad (612) 571-7024
The Car Wash Company
5212 Capitol Street
Fridley, MN 55421
To: City of Moundsview Planning Commission/City Council
1. We request the hours of the attendant be reduced to a minimum of four hours.
2. We request that the hours of operation not be limited from 7:00 a.m. to 10:00
p.m., but be modified to 24 hours per day operation.
3. We request a clarification of the Resolution#6 regarding the flush sign on
the north side of the building. We are looking at enhancing the building with a
lit-awning facing highway 10. Also, we are looking into putting up a free
standing pole sign, on the NE side of the property, in order to draw valued
business to the car wash.
We own and operate three car wash facilities-7320 University in Fridley, 9720 University
Avenue in Coon Rapids and 1705 Van Dyke in Maplewood. Each of these facilities
operates on a 24 hour basis with an attendant on an as needed basis.
Also please note, we have reviewed the police reports for a 10 year period on the 2135
Program Avenue car wash facility, and have found no disturbances with concerns due to
running a 24 hour operation.
We are requesting these changes to bring us to equal conditions allowed the car wash
located at 2135 Program Avenue.
With14 years experience in the car wash business, we feel that these revisions and
clarifications are necessary to run a successful car wash operation. Thank you for your
time and consideration.
Sincerely,
Glen Harstad
The Car Wash Company
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The Mounds View planning commission is considering a revision to the conditional use permit for
the Suds and Shine car wash. This is the self-service car wash located on Highway 10,just East of
the Fina station. The back of the car wash abuts the intersection of Jeffrey Drive and O'Connell
Drive.
The conditional use amendment under consideration would allow the car wash to remain open 24
hours/day. In addition to the increased hours of operation, the amendment would also reduce the
number of hours per day the car wash is attended to only 4 hours/day, with the 4 hours being at
the discretion of the operator. In return for the granting of the permit, the operator would not
allow the vacuums to be operated late at night and would be post a sign with the Mounds View
noise ordinance reminding patrons to be quiet.
The concern is that 24 hour operation of the business would degrade the quality of the local
neighborhood that is already being affected by the noise pollution from the nearby highway,
Robert's Off 10, the Fina station, and the Saturn dealership. What constitutes an acceptable noise
level during the daytime hours is dramatically different from the acceptable level of noise during
the late evening and early morning, when the acoustics are totally different and the sound carries
considerably more. We can see no benefit whatsoever to the city or the neighborhood by
approving this amendment
It is our opinion that allowing 24 hour operation would only result in:
• Loud music at late hours.
• Noise from the wash units.
• An unmonitored gathering place for area youth in the late evening hours.
• Additional lighting requirements which would encroach on the residential area.
We the undersigned, would like no change to the current conditional use permit in effect for the
Suds & Shine car wash.
NAME ADDRESS SIG '1'
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RESOLUTION N0.' 1919
`
r CITY•UP MOUNDS VIEW �
�' ; COUNTY OE' 'RAMSEY
;{h STATE Or MINNESOTA '
S t - �i
"x .RESOLUTION
, REG�RLING MOUNDS'VIEW-PLANNING CASg,...--.-NOS { -
. a ' .,t s ..�� .rye • .� t
'. ,y„fit RONALD L. RICHARDSON, SEI,p=SER174 85,
' '' ' sx : '-' >, r �E4CAR A8B� x. ,, a .r..
( � � i� S-a ..y ;;l � y. -. t E. '� ,txa. �T. i s ,- a :f ' is e ':‘:::`:.3'; f
4.
i. �Yrs � , rr S�5i.R e ' ,� %,. '; }.s. s _ ,i a s'- 3 �s- > �- F€A,§ .�,
=co WHEREAS, Ronald L. vRichardson :h"as r_r,.. ,5" --d t *p r
��+ _.Retract a•-self,-serve car wash near 'the; sou t•heses t. co•rn, pprovsi }� ��#; - �
> ` }°a Road grid
�, ' 'r,� , Highway 10:•':.-.-1,:2, ..Y,,':-:-,-,
(2220 Highway 10) ain the Cit of M ntx
• fi Ly t Vow; 'and :
WHEREAS•, "construction of this building, as .requested,
.'...'-i-: requires :approval_.-of -the"development,, minor subdfvis on ^ -. 1
conditional use `permi't; and en'd' ::
WHEREAS, the Planning Commission has reviewed the staff
i report and reviewed information submitted by 'the applicant w
includes the ' Lollows: h.fch
1. ” Development Plan , i
2. Site Survey
1 (c: i-,=-. 3. " Evidence "of Site. Control; and
WHEREAS; "the Planning Commission has also reviewed this
proposal: and it' -is in conformance with all chapters ng:;the Manic
Code, . specifically Chapter,.40, 42, 49,• and 49A and State .SEs*utasl
and r
J
WHEFL.AS, this development does not: need to be Cevie b r
Rice Creek Watershed District y =the , T-.--,.,_,-_,---,':4-, .,:,-.,,,,,,gf�
„....;•.-... � .� t and � ti
WHEREAS the Storm Water Control has been a�prroved by;Pthe • ,
City. Engineer
•
: - ;-•and
WHEREAS, -.the Minnesota Department of Trans
•� .: stated .that
rb cu is a verbally
they. k1I-4102:1 ;
. cannot deny the "request'for e_;curb cut: and - ern - 4
,� WHEREAS, .Gl`en.:Van Wormer of. Short-Elliott-Hendrickson,= a5nd, ,� s
t City_ Engineer" have">reviewed "the
the
to whether• or".`not "the "curb 'cut should also p curb cut with respec ,r,, f;
vacant lot to the south; and Provide access tothe, ;
WHEREAS, the distance between this'"_proposed curb cut and the` =fY ti
future curb cut on the vacant lot is recommended tobe a minmu� :+s'E '
180 `feet; and „
WHEREAS r l _" t :,
•
�t , the :traffic :usin
.: q the =self-service .car wash w li ;b `'
relatively low and.i an-access; :to the vacant, lot to the south ear- be'; i
_„ , _minimum of 180 feet om ' ' y" �'
t gr the curb cut=: and i its
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T s
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V V
,t . MROESUONLUT ION NO, 1919 _ -- - ,', -----..t.;;
V.
V.
THREE ,-- , `-`''', '-'
Iti -i.r.4%.---\ PAGE THREE OF , . :
1. Tees' ,
shrubs and
.ence shall be
'
' • ,, .
tajn
e,
t,'
opr:‘ ide an aduate visual buffer from the' r7sidentia property.
2. Garbage cans and ll be located insidetheconcrete block trash enclosurewhichll includeagate that one cannot see he trash through.
3. Hours of
operation gmaximum 7:00 a.m. to
,.. ,
i os'of 10
hooded and
10.-00 13-m• 8
Lighting hours of
4. • the
feet high.
during
441 on duty
shallhall be a
vo • , t shall
5 An attendant t,.., . operation,
side of the
h mounted
north
on the
.;, 11 be flu a
I
' -- Sign shall
d within on
building. _.. is. not
business closes and ____it is null and void, . '
- $ If the
conditional use permit
rty owner.7. the
by the Pr°re ,--,..-,...... - ,
I be remove tailed as
year,building shall , -- • -- also be ins stde.
6. ' reopened
ii'''''.%N., the lot shall
,
11 Drive --
' of the
the O'Corirse
and . 1
The berm.
, ... - 3 sides fence on
8. A fencelobharrier.
top of the . ' .` • 4e it'21
visual be on61 a ' . , . s
a vthelot shall furnish
an I stall four 6'
of •
shallper bay)ii hill
9. sand straps (1
conditional use r
that this eon of Deeds.
/If ' Register - •, - " , . . , ,,
Adopted
Thedeveloper sand trap permit
s
FINALLY RESOLVED,
- -v--- ' .- BE IT ,
h Ramsey , -,.=- -,- ;• • - , , ,
p: •%.'' registered , .
1985.
ATTEST
be reg his 9th day of Sep
Ma
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CITY OF MOUNDS VIIW
OF RMISEY
COUNTY
• ,''''v -'_'-...4-, ------, ' - ' .
TATE OF MINNESOTA
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N,.-',,'-.'--,-,•-•-_-,-...,--REGARDING
',.-.,.,;.,•.,.,.'•.•--,.'..
.--,...'.-•'..-_,',',.,..,=:,--,„•„-.-.,'•,'..,,•,,MOUNDS---.,,•.';•-,„•'',,-.''-.'-'.•,.`.-,-.,.•..---•.f'„-VIEW PLANINGNO. '05-86, BRUCp 0LTON' SE -...-,--,_„-,--'-,,'•--,-i-•J..;,:,''.,,,
-,„.c--„.'',-',-.',-.,'---';-‘',',,''.,-,--'-•'„',,•'.u.--,.,'--..,•,--,v-.-'•,.,---'.,.'2,.,--'--.,--',.-'-•.-g'----',',,;.''-'-.•-'.,,''„-„''-",.•-.'-.-",-,`-,,-,.,--.._::n,.%..,,•'...,.C.-:-.s,.-,„z:,.,,„,-..-,-.,,.-,•.'.-,,,-,..
SH
AR-;.-'”'-2,-,-,,....,...---••.:2.v:..''.,-„-,:'-,,-„....,.'..,..:-:.,,,.-'-._.
WHEREAS, Bruce Holton hasrequested Citya.p',-,..•.-1•.-i--,•-•-,----,,,.,:-,,,'--,iP'.-'._,-:,'-'.,,:--:,-:!s-_,,..-,.•--.:'.,---.,-.,-,,.''-'.'m,
r-'--„-...'.'',:”-''•---•,•'-;‘;,',.---.,,-.,i-„,:.,,'','a,,.:,;-•':-,_,-:-'•:-'4"-•.,,-.-,--:,-t-.,----,.,--.•'----,.e-‘-,-,-,.--,-..-.„-',.-,„...-.-•'-,.-•-:!,-`-,-_-.,.c:-‘,.--'.'.:.,,,-,''.:,--.a
.'-”,..,,'-•_i 1-4.,,.'',_•.,,r.--•,.--,--,,,.-<,..--„':.:.,-._.:i.-„.,:-.,'----t;”.i,',,-.."---%,'„:..-‘`'-,i.-''--,”-.,'-iI-----.,:•.,.>-,'-e,.-t'--:'-,-',->.•-.,--'-''-;.---,-,''--,-.,-.-,.'.---'-.'.-.-'--.AI.,,'',-,,-.-,,-.'e•e...--,,,'-..,,-,,',,,,,,-,-'-t-',-f-:''--,,,-.,---.,;--.-'-,-,,t,=-'P,-',,',(.--)'-..',,,.---.,;....,-'-,.‘-,.,-.-,:..T-,-..,,-..,,,'--,'--".-,d-,,,,--.-.-;'-,.'-;-,-.,•„'ocone t aself-8erve carwash the C of Mounds View 4135 Program Avenues and ,...„;--,,-.i--,,.--,..:---,--.',,-''---.-,:--„,-i'-,.•-:,,-i,;,,,,,,.:-,'.-',,.:,'.-,_-..---,--..,,'-''-,"..•;-.,''---,
ha
,-.-,-.-,-_-.,-,-..---,-.,-,-,_.,,,,,-,:.--'-'..-.t,-,•.„---•,,',,-,''.-.-I.1,:-t,,-•,_,.,',--,'L-.,,,,,,,,-,_-4-.-'_.;‘,,''-,.:..t-,.-,,„.-,,'11-,'.,,,'.,;,--,',....:,--,.,',,-.-'.--.-,,,--,,„.,.-'--',.',---,,•--_,-...,,',,'':"...;,.',-.,.:-.„,•,,,,,,',_,,.,,A,:-i--',:.,,,--.,',.--“_„,.-,.--,,,•-.'.•,,:,,'-•:_:','.-.:''..,''--7,,-.-"-_-.,',.,::'.=.,`,-4:,-...tHEREAS, Cons-ruction of th-sfacility, 1 -request ,
requireeapproval ofthe development; and
witHEAS1 the Planning Commission and City Council
ve reVevletne staff reportandreviewed InformAtio1Submitte by thappliCa7twhicn includes the following:
1 Development Plan2. Site Survey Evidence ofsiteconFrol• and
WHEREAS,' theplanning Commission and City Council
havcalso reviewed this proposal and -tis in _onforneewith al” chapters _f the MunioiPalCode, spec' ica;isChapter- 40, 42 ,49% and49A and State Statutes; and
by
WHEREAS,
areviewof this development is not requiredthe Rice Creek Watershed District (RC”D)4acW% WHEREAS, the storm' iatercortrP1has beenapproved by City Engineer, an .:'---4-,-.,--,`-,.•,,L',,,--,,-,,--:•:,.;--;.,`.:.„''.-.,.--,..-,.--:„7:',--''';-'.:'.1,-'-‘,.-.-:'.:,:,.,.--..-;.--,,Q--";..,-.=,-,-,',,-.'.---.-..;,,f_-,,,_-=,-,,.--.,--'-:-.,,',-;-'-,,.,,r-,-',.-‘‘'-.t.,-,,J,,,..7.'---•--,„---..--;..t--,',--..-•,-L--,.,--',''-,:,.,..,:,---;-‘,-,',,-....:-1,s.,,,.,,,;-.',?,-,,'.c-,--.''1'.--!-..,''-,-.';,-'-,'',...-•',;,-,-':-:',-...:,-,,'-_--,,,.-:',.:':2;',_-„,-'-,;':-1,,---,,,..%;.,•:..,,.-1-,.,;'--7'.-''-•.'-.:•,4,'„.,;'4,:.-.,.-‘1--,,-.t.,=,2-,„:'4,.,_',,'.--';--"•,i-,--:--,..,--,--3-3'7',-„-•`;,'--.,'''•,--:.--,-.-',-,..:--”..----A-'--;-.,,,;-,,,.-',.-,-:,‘,.,,:.',-,';.-----,'--'1,-,-.,
..-,,:2•..',,::-•-',_..--.,-,',-.,;-,„"-.,,-,,:-.,..-.,„.,,.-‘:---,-t-„--.,',,-,--.:,:''..-t,-*,y,v,,,.,-i.-t,--,,-.,-?.,''..-.,-.1,,,1-,,:.,,.";q',,,-,.,,---,;,,,',.,:--.,,,..„,-f,:-:.,-..y!,_.---..'',,„-!'-,",.-I-.-.,".',,--..i-,--•..,:,,.-'..A,-','-,-..---"l,-,-,'.-,"-.:-‘,.,,i3:--'-'-,=,_,-'-..•-----',-4.,-=:.,•,-,„','.',•,.,-,'-,4,-:,_-,,_---,.,,.',,'',-.`:-:':_-,,,,',_:,.'-.,;,i:,,.-.,-,-,.,','•,.--7,---,,-'•,.;.,-.,''Y,-'-„,':,-:-';--.",_,..,,7-•-,_-''„."--,-'-.-,-„-•'-;.,-._,-,,•-,•.:.”-,--'.--•'--.'.':,-',.-....'..----,.'•1.-,•-,-i„.:.:,.,,7..,I,-5,:-_'_,1,,:,,.,,.-',',,,-.,..,-•",-,---',...:•..',:s,--1:':'',:,,-..-'.',I-_:•--,-.'-,..••-,'.,,-,1-,--
.'--,.-A•-4kEREASPtheapp. -cant,8'proposal saisfj08:veh5tackIig-requiree5 9, theCity Code; and
' - - - - i :WuEREAs, the mcunds View P1Ahnir7rommissionrecoThMenda approval ofthe development, ;,
NOW, THEREFORE, BE IT RESOLVED that the Mounds View Council approves the request by Holto ;
tnBE, Ir FURTHERlRsoLyED that a (eveLo,mentiagree en-6 entered into between the City and the3eve'oper -hie-inclu the following:
s
• -.1• Exhibits: - - ' , .. -
a) Site, Grad and UtilityPlanb) Development Plan
c) SiteSurvey
d) Legal Desticn
e) Ordinances No. 49A _year Performance of $1,000
„ , 44
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Mounds View Planning Commission
9t h.13 f �),,,,..,,,-,,,,„„,,,-,,,--,;;,,,,,s. .
MT
Resolution Jo. 1999
._- Page Two o f Two . ' F _
1L
.1
f) Building Plans and Specifications
'..Ck.'''''-;---0 g) Landscaping Plan
`s �
F
#� 2. Security for the development in an amu
� � determined. .
amount to be
3. 1.• 4,=,,2A to require the following:
'' a) Paved
parking area to use B-6-'18. curbing.
b) Concrete cross curb, and.gutter. shall. be '
led at the entrance .and the: exit.;;
�,�,, c)• Payment of all" City expenses above and';beyond
• L}� t • " amounts previously submitted..=' _.,
°� � , d) A :light shall also be installed on;_th�'cast
=rn `� side of- the building. ,:The-1-1
ight shall not
shine-,on .`�
to the: .ex amp x I
1f. BE .I,T FURTHER RESOLVEthe ;, • ;, `;• �£
����rW - Council :a � fl that�; Mounds- View, Cfty � ,,,,,,..;.,_,..F. 0....-,.•,,.--;;--,,,,,',
f approves-2,a cnnclittonal', use** permit which .;includes. the - }'et{ '
above items `and. the following .'items: ..
ci
x 'r� ` 1.' Trees: and shrubs shall be v
Properly maintained.
2. =Garbage :cans•. and trash shall be. located "inside
:',....,,,.-‘,-",,,q,,
tthe trash enclosure.
•
3.... If the business "closes and isnot`reopened within
one year, " the conditional use permit" is, null .and
void..:
s x,41 4. An attendant shall be on` duty for a ,minimum of 4' - Y +
i.
<n hours per .day. :. If there is a health,;safety, ` T `
fj� {,"....y' -welfare, or.� nuisa• nc ;-problem, �the number;of :hours- `_
an attendant is on duty shalt be revised• by'•the�. ,
City
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RESOLUTION NO. 422-95
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RECOMMENDATION TO THE CITY COUNCIL APPROVING THE
CONDITIONAL USE PERMIT AMENDMENT REQUEST BY SUDS AND SHINE
CAR WASH, 2320 HIGHWAY 10, PLANNING CASE NO. 415-95
WHEREAS, Glen Harstad, representing Suds and Shine Car
Wash, has requested an amendment to a previously approved
Conditional Use Permit; and
WHEREAS, t. - ' - - . _• - -• • ' ' •na
Use Permit for the Suds and Shine Car Wash via City Council
Resolution No. 1919 in 1985; and
WHEREAS, the approved Conditional Use Permit contained
certain requirements for the operation of the facility; and
WHEREAS, the applicant has requested amendments to
those provisions outlined in the approved Conditional Use Permit;
and
WHEREAS, the Mounds View Planning Commission has
reviewed the request and held a public informational meeting on
the proposal.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View
Planning Commission recommends approval of the Conditional Use
Permit amendment as follows:
1. The facility shall be allowed to be open 24 hours
per day.
2 . The outside vacuums will not be allowed to be
operated between the hours of 10: 00 p.m. and 7: 00
a.m.
3 . An attendant shall be on duty a minimum of four (4)
hours each day.
4 . Signage, making patrons aware of the Mounds View
Noise Ordinance, shall be installed at the entrance
to the facility and in the location of the outside
vacuums .
5 . Additional plantings shall be provided along the
southwest property line.
6 . This Conditional Use Permit Amendment shall be
reviewed in six (6) months from the date of
approval.
Resolution No. 422-95
Page Two
BE IT FINALLY RESOLVED that the Planning Commission
directs staff to forward this resolution to the City Council
prior to approval of the minutes.
Adopted this 2nd day of August, 1995.
ATTEST:
Chairman
(SEAL)
Community Development Coordinator
CM OF
REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 4
STAFF REPORT Report Number: 95-1439WS
111706
� AGENDA SESSION DATE September 5, 1995 Report Date: S-1 1-9 5
DISPOSITION
Item Description:
PLACEMENT OF OFF-SITE DIRECTIONAL SIGNAGE SUNRISE UNITED
METHODIST CHURCH
Administrator's Review/Recommendation:
- No comments to supplement this report A&,.0 ;
- Comments attached.
Explanation/Summary (attach supplement sheets as necessary.)
SUMMARY;
In May of this year, the City Council gave approval to Sunrise United
Methodist Church for Four (4) off-site directional signs
at various locations throughout the City. That approval was contingent
upon the Church being able to obtain the written permission of the
Minnesota Department of Transportation and Ramsey County for use of
right-of-way necessary for the placement of the signs . David Freemore,
representing Sunrise United Methodist Church, has recently informed
Staff that the Church was unable to obtain the necessary permission from
those agencies.
Unable to put the signs in their originally planned locations, Mr.
Freemore has again contacted Staff to request City approval to locate a
sign on City owned property. Specifically, Mr. Freemore has requested
approval for a sign to be located along northbound Highway 10,
immediately adjacent to the City Hall Park softball field. Currently,
there are two (2) signs located in that area - a Lion's and Lioness.
Although the Mounds View Planning Commission does not have jurisdiction
in the area of off-site signage, they have discussed it at length during
review of the Mounds View sign ordinance. It was their opinion that no
off-site directional signage should be allowed in the City.
—
(aul Harrington, Comm ity Development Director
RECOMMENDATION;
Staff seeks Council direction on this matter.
TYO 5.
REQUEST FOR COUNCIL CONSIDERATION Agenda Section:
1117S95-1440WS
STAFF REPORT Report Number:AGENDA SESSION DATE September 5, 1995 Report Date: 8-31-95
DISPOSITION
Item Description:
STORM WATER RUN—OFF STUDY, MOUNDS VIEW INDUSTRIAL PARK
Administrators Review/Recommendation:
- No comments to supplement this report 4* -i., r4..
- Comments attached.
Explanation/Summary (attach supplement sheets as necessary.)
SUMMARY;
In June, Staff received an application from Wolf And Associates, 4860
Mustang Circle, requesting review of their proposed facility expansion.
At the time the submittal was received, a copy was forwarded to Rocky
Keehn for review of storm water run-off issues.
While reviewing this request, Rocky contacted Staff to suggest that the
time may have come to take a closer look at the storm sewer system in
the entire Mounds View Industrial Park versus reviewing requests on a
case by case basis . According to Rocky, the study could be completed in
conjunction with the Wolf project.
I have included a memorandum from Rocky which further explains the
project and the possible study. Included in his comments are cost
estimates for the work. If the Council would like to move forward on
the study, funding could possibly come out of the Surface Water
Management Utility.
�..'. __—
Pa(ul Harrington, Commvilty Development Director
RECOMMENDATION;
Staff seeks Council direction on this matter.
08/31/95 09:29 FAX 612 490 2150 SEH ST. PAUL 2002/002
4,a r,se
3595 VADNAIS CENTER DRIVE,200 SEH CENTER,ST.PAUL,MN 55110 612 490.2000 800 3252055
ARCHITECTURE - ENGINEERING • ENVIRONMENTAL • TRANSPORTATION
August 31, 1995 RE: Mounds View,Minnesota
Drainage Study for Mounds View
Industrial Park
SEH No.P-MOUND9602.00
Mr.Paul Harrington
City Planner
City of Mounds View
2401 Highway 10
Mounds View MN 55112-1499
Dear Paul:
During our initial meeting to discuss the Wolf and Associates project,I mentioned to you that I
thought a drainage study should be done for the Mounds View Industrial Park. This study can be
completed in conjunction with the Wolf project.
In the past couple of years,several additions and expansions have occurred in the area. Each of
these was treated as an individual project and thus,the impact of the systems as a whole was not
studied in detail. The proposed study would review the water quality and storm sewer system in
the Mounds View Industrial Area and determine if there are any deficiencies. The Local Water
Management Plan cannot be used since it does not address these issues in detail.
The estimate cost of drainage study is between$3,000 and$4,000. If the City wishes to complete
the study,a detailed scope of services and contract will be sent to City staff for review and Council
approval.
If you have any questions,please call me at 490-2026.
Sincerely,
Rocky J.Keehn,P.E.
Senior Water Resources Engineer
tlo
SHORT ELLIOTT
HENDRICKSONINC, MINNEAPOLIS,MN ST CLOUD,MN CHIPPEWA FALLS,WI MADISON,WI LAKE COUNTY,IN
EQUAL OPPORTUNITY EMPLOYER
V
CM OFREQUEST FOR COUNCIL CONSIDERATION Agenda Section: 6
����� STAFF REPORT Report Number: 95-1441WS
��W AGENDA SESSION DATE September 5, 1995 Report Date: 8-31-95
DISPOSITION
Item Description: Discussion of 2625 Highway 10
Administrator's Review/Recommendation e
- No comments to supplement this repor
- Comments attached.
Explanation/Summary (attach supplement necessary.)
$UMMARY;
The City of Mounds View contracted with a reputable appraisal firm, BCL Appraisers in St. Anthony.
The firm was recommended by both the Cities of New Brighton and Fridley. The appraisal has come
back with an estimated market value of$140,000. The property was compared to duplexes and
triplexes because the property, even though it does not have the proper permits from the City, is
structured as a triplex with three separate entrances. In light of this, I have devalued the appraisal
based on the cost that it would take to bring the structure up to code. This would entail the
construction of garages, paved driveway and parking lot and miscellaneous interior work. Under my
estimations the new market value would be closer to $110,000. I have contacted the owner of the
property and will be making an offer, contingent upon EDA approval, for $100,000. I will offer the
owner the option to remove the new improvements he has made to the property such as appliances,
cabinets and interior doors. Under these parameters I believe $100,000 is a fair and equitable price for
the property. I have not been able to make connections with the owner but hope to have discussed this
offer with him prior to the work session on Tuesday.
The vacant land to the west of the blue house has an asking price of$80,000 for 1.3 acres. This vacant
land, coupled with the blue house land, would make an attractive property for private development of a
commercial office complex or other suggested use.
2975 Highway 10
The City has been in contact with the owner, Mr. Mullins, and he is willing to sell the property to the
City. He has 6 months to bring his defaulted mortgage current and regain possession of the property.
We are now waiting for his asking price on the property.
64Pi
thy Bennett, Economic Development Coordinator
RECOMMENDATION;
REQUEST FOR COUNCIL CONSIDERATION Agenda Section: '
IlOUNDSReport Number: 95-1442WS
STAFF REPORT
DC7 AGENDA SESSION DATE September 5, 1995 Report Date: 8-31-95
DISPOSITION
Item Description:Discussion of Request to Amend the General Fund Budget to account for Funds
f am NSP for Marketing Program
Administrator's Review/Recommendation:
- No comments to supplement this repor - •~J
- Comments attached.
Explanation/Summary (attach supplement heets as 'ecessary.)
SUMMARY;
In an effort to fund some of the recommendations in the Marketing Program,
the City applied for financial assistance from Northern States Power (NSP) in
the amount of$5,000. As a response to our request, NSP awarded the City of
Mounds View $2,500 for 1995 to implement portions of the Marketing
Program. NSP is aware that specific actions in the Marketing Program will be
implemented with a phased-in approach and felt that $2,500 was sufficient to
match the City's existing marketing budget for the program for 1995. NSP is
open to considering funding additional portions of the program in 1996.
In an effort to reflect these funds in the budget it was suggested that an
amendment be made to the 1995 Budget.
Attached is a draft resolution amending the general funds budget by putting the
NSP revenues in account 100-3991, Other Revenue and increasing account 100-
4550-342, Advertising in the Mark ring Progra
Cathy Benne onomic Development Coordinator
RECOMMENDATION;
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REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 8.
STAFF REPORT Report Number: 95-1443WS
DEW AGENDA SESSION DATE September 5, 1995 Report Date: 8-31-95 —
DISPOSITION
Item Description:
Discussion Regarding Police Plan for Traffic Enforcement
Administrator's Review/Recommendation:
- No comments to supplement this report A"(AAA 4a ley
- Comments attached.
Explanation/Summary (attach supplement sheets as necessary.)
SUMMARY;
The Mounds View Police Department has declared September as traffic
enforcement month. An article will be in the September Mounds View
Matters. We plan on strong enforcement for speeding and stop sign
violators. We have put together a plan of action for our traffic
enforcement month.
1. Split the city into four sections.
2 . Each week, a section of the city will be targeted.
3 . School zones will be targeted throughout the month.
4. Stationary radar and stationary observation will be worked a
minimum of three hours per day, call load permitting.
5. 0600 to 2200 hours will be the hours of targeted traffic
enforcement.
ossa-k,.
Dave Brick, Lieutenant
RECOMMENDATION;
STAFF REPORT
PAGE TWO
AUGUST 30, 1995
6. A traffic log will be kept by all officers informing us of
the date, time, place and number of violations.
7. In addition, our department will try to obtain a Mobile
Radar Sign. This sign displays motorist's speeds on a large
screen for the driver to see. This sign doesn't need an
officer to be present.
CM REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 9
STAFF REPORT Report Number: 95-1444WS
EW AGENDA SESSION DATE September 5, 1995 Report Date:
DISPOSITION
Item Description:
Continued Discussion of the Assessment Policy (Chapter 202)
Administrator's Review/Recommendation:
- No comments to supplement this report _ 'M L.
- Comments attached.
Explanation/Summary (attach suppleme t sheets a= necessary.)
SUMMARY;
The last staff report prepared regarding Ordinance No. 560, The Assessment
Policy, recommended denying that ordinance and possibly combining some of
the procedures and methods of assessing into Chapter 202 of the Municipal
Code . Staff has reviewed Ordinance No. 560 and Chapter 202 and made the
modifications not addressed by Chapter 202 alone.
It is staff' s belief that the addition of these examples and methods will
provide residents and staff a more understandable document addressing
assessments . The amount of an assessment (Example 509,T) , is recommended to
be adopted by resolution. This will allow future adjustment due to
increasing cost of construction, or challenges of assessment rates .
Chapter 202 accompanies this report for Council' s review with the
amendments inserted. Items inserted are underlined. Staff seeks Council' s
direction in this matter.
Should Council have any questions or concerns regarding this report, please
feel free to call me .g6
Mi ael Ulrich, Director of Public Works
RECOMMENDATION;
M0522-C Page 202 . 1
CHAPTER 202
PUBLIC IMPROVEMENTS
SECTION:
202 .01: Title, Purpose and Authority
202 . 02: Definitions
202 . 03: Effect of Charter Provisions
202 .04: Statute Provisions Adopted
202 .05: Council Powers and Authority
202 . 06: Combining Improvements
202 .07 : Improvement Petition Procedures
202 .08: Contract Procedures; Performance of Improvements
202 . 09: Apportionment of Cost
202 . 10: Assessment Procedures
202 . 11: Appeal to District Court
202 . 12: Payment of Assessments
202 . 13: Deferred Payment of Assessments
202 . 14: Service Charges; Special Assessment Against Benefited
Property
202 . 15: Special Assessment Against Property of Governmental Units
202 . 16 : Supplemental Assessments and Re-Assessments
202 . 17 : Fees and Charges for Tax-Forfeited Lands Returned to
Private Ownership
202 . 18: Improvements Abandoned
202 . 19: Financing of Improvements !2R!
202 .01: TITLE, PURPOSE AND AUTHORITY:
Subd. 1. Short Title: This Chapter will be known, cited and
referred to as the MOUNDS VIEW PUBLIC IMPROVEMENT CODE, except as
referred to herein, where it shall be known as "this Chapter" .
Subd. 2 . Purpose: It is the purpose of this Chapter to provide
the procedure for initiating, constructing, maintaining and
financing local improvements and the imposition of special
assessments . (1988 Code §26 .01)
Subd. 3 . Authority: This Chapter is enacted pursuant to the Home
Rule Charter of the City (hereinafter referred to as the
"Charter" ) , Section 8 .03. (1988 Code §26 . 02)
202 .02 : DEFINITIONS:
For the purpose of this Chapter, the terms defined in this
Section shall have the meanings ascribed to them. Other terms
shall have the meanings ascribed to them in the Charter or other
provisions of this Code, where applicable or consistent.
Subd. 1. CITY: The City of Mounds View.
Subd. 2 . COUNCIL: The City Council of Mounds View.
MO522-C Page 202 .2
Subd. 3 . CLERK: The Mounds View Clerk-Administrator.
Subd. 4 . IMPROVEMENT: Any type of improvement made under
authority granted by the Charter or State law' .
Subd. 5. LOCAL IMPROVEMENTS: A public improvement financed partly
or wholly from special assessments .
Subd. 6 . NEWSPAPER: The official newspaper of the City2.
Subd. 7 . NEWSLETTER: A letter published by the City at regular
intervals at least six (6) times each year3.
Subd. 8 . STREET: Any street, alley or other public way or any
part thereof. (1988 Code §26 .03)
202 .03: EFFECT OF CHARTER PROVISIONS:
Local improvements shall be carried out exclusively under the
provisions of the Charter. ( 1988 Code §26 . 15)
202 .04: STATUTE PROVISIONS ADOPTED:
The provisions of Minnesota Statutes 444.075, pertaining to
waterworks systems, main sewers and sewage disposal plants, as
amended from time to time, are hereby adopted by reference. ( 1988
Code §26 .24; 1993 Code)
202 . 05: COUNCIL POWERS AND AUTHORITY:
The City Council shall have power to make the following
improvements:
Subd. 1. To acquire, open and widen any street and to improve the
same by constructing, reconstructing and maintaining sidewalks,
pavement, gutters, curbs and vehicle parking strips of any
material or by grading the same, including storm sewers or other
street drains and connections from sewer, water or similar mains
to curb lines4.
Subd. 2 . To acquire, develop, construct, reconstruct, extend and
maintain storm and sanitary sewers and systems, including
outlets, holding areas and ponds, treatment plants, pumps, lift
stations, service connections and other appurtenances of a sewer
system, within and without the corporate limits5.
1. M.S.A. §429 . 011 et seq.
2. See Section 108 .01 of this Code.
3. See Charter Section 12 . 13 .
4. See Title 900 of this Code.
5. See Chapter 907 of this Code.
MO522-C Page 202 .3
Subd. 3 . To construct, reconstruct, extend and maintain steam
heating mains .
Subd. 4 . To install, replace, extend and maintain street lights
and street lighting systems and special lighting systems.
Subd. 5 . To acquire, improve, construct, reconstruct, extend and
maintain water works systems, including mains, valves, hydrants,
service connections, wells, pumps, reservoirs, tanks, treatment
plants and other appurtenances of a water works system, within
and without the corporate limits'.
Subd. 6 . To acquire, improve and equip parks, open s•ace areas
playgrounds and recreational facilities within and without the
corporate limits'.
Subd. 7 . To plant trees on streets and to provide for their
trimming, care and removal'.
Subd. 8 . To abate nuisances and to drain swamps, marshes and
ponds on public or private property and to fill the same4.
Subd. 9 . To construct, reconstruct, extend and maintain dikes and
other flood control works'.
Subd. 10 . To construct, reconstruct, extend and maintain
retaining walls and area walls.
Subd. 11. Other improvements authorized by Minnesota Statutes
429. 021, as amended from time to time. ( 1988 Code §26 . 04)
202. 06: COMBINING IMPROVEMENTS:
An improvement on two (2) or more streets or two (2) or more
types of improvement in or on the same street or streets or
different streets may be included in one proceeding and conducted
as one improvement. ( 1988 Code §26 .04)
202 . 07 : IMPROVEMENT PETITION PROCEDURES:
Subd. 1. Petition Instituted: All local improvements to be paid
for by special assessments against the benefited property shall
be instituted by either: 1) petition of at least twenty five
percent (25%) in number of the benefited property owners together
with a resolution adopted by an affirmative vote of the majority
of all of the Council; or 2) a resolution adopted by a four-
1. See Chapter 906 of this Code.
2 . See Chapter 905 of this Code.
3. See Chapter 605 of this Code for disease control.
4. See Chapter 604 of this Code.
5. See Title 1300 of this Code.
M0522-C Page 202 .4
fifths (4/5) affirmative vote of all of the Council.
Subd. 2 . Council Resolution; Notice of Hearing:
a. The Council resolution shall state the nature and scope of the
proposed improvement and shall provide means to obtain a cost
estimate which shall set forth the cost of the improvement both
in unit price and in total thereof. Upon receipt of such
estimate, the Council shall, by resolution, set a date for a
public hearing on the proposed improvement, setting forth therein
the time, place and purpose of such hearing. Such resolution
shall be described in the City Newsletter and published twice at
least one week apart in the official newspaper of the City no
less than two (2) weeks prior to the date of said hearing, and in
addition thereto, a copy of such resolution, including estimated
unit prices and estimated total price thereof, shall be mailed to
each benefited property owner at his last known address at least
two (2) weeks prior to the date of said hearing. Failure to give
mailed notice or any defects in the notice shall not invalidate
the proceedings. ( 1988 Code §26.05)
b. When any petition for the making of any public improvement or
in opposition to any public improvement, as provided for in this
Chapter, is presented to the Council, the Council shall, by
resolution, determine whether or not the petition has been signed
by the required percentage of owners of property affected thereby
or as to the sufficiency of said petition. ( 1988 Code §26 . 06)
Subd. 3 . Petition Hearing: At the hearing, the City Council shall
receive any written and oral statements and hear any petitioners
for or against the proposed improvement.
Subd. 4 . Sixty Day Period; Protests:
a. A period of sixty (60) days shall elapse after the public
hearing before any further action shall be taken by the Council
on the proposed improvement. If, within such sixty (60) day
period, a petition against such improvement be filed with the
Council, signed by a majority of the owners proposed to be
assessed for the improvement or, when the improvement has been
petitioned for, signed by a number of the owners proposed to be
assessed for such improvement at least equal to the number of
those who petition for the improvement, the Council shall not
make such improvement at the expense of the property benefited
unless, in the meantime, there be filed with the Council a
petition asking that the improvement be made, signed by property
owners proposed to be assessed for such improvement at least
equal in number to those who signed the petition against the
improvement; in which event, the Council may disregard the
petition against the improvement.
b. Regardless of the provisions in subdivisions 1 through 5
hereof, when less than one hundred percent (100%) of the
estimated cost of a proposed local improvement is to be paid for
by special assessment within the sixty (60) day period after a
public hearing has been held on the proposed improvement, a
MO522-C Page 202 .5
petition may be filed with the Council, signed by a majority of
the number of electors who voted for Mayor in the last regular
Municipal election, protesting against either the improvement or
the assessment formula or both. In this event, the Council shall
not proceed with the improvement as proposed.
Subd. 5. Withdrawal from Petition: Any person whose name appears
on a petition to the Council for a local improvement or on a
petition to the Council against a local improvement may withdraw
his name by a statement, in writing, filed with the Council
before such petition is presented to the Council.
Subd. 6 . Limitations: When a proposed improvement is allowed
under the foregoing subdivisions, the Council may proceed at any
time between sixty (60) days and one year after the public
hearing on the improvement. However, no contract shall be let in
the event that the current proposed contract exceeds the
estimated cost by more than ten percent (10%) .
Subd. 7 . Reconsiderations: When a proposed improvement is
disallowed under the foregoing subdivisions, the Council shall
not vote on the same improvement within a period of one year
after the public hearing on said improvement.
Subd. 8. Petition By All Owners: Whenever all owners of real
property abutting upon any street named as the location of any
improvement shall petition the Council to construct the
improvement and to assess the entire cost against their property,
the Council may, after a public hearing, as provided in Chapter 8
of the Home Rule Charter, adopt a resolution determining such
facts and ordering the improvement. (1988 Code §25 .05)
Subd. 9 . Appeal:
a. Any person being aggrieved by this determination may appeal to
the District Court of Ramsey County by serving upon the City
Clerk-Administrator, within thirty (30) days after the adoption
of the resolution, a notice of appeal briefly stating the grounds
of appeal and giving a bond in the penal sum of two hundred fifty
dollars ( $250.00) , in which the Municipality shall be named as
obligee, to be approved by the City Clerk-Administrator,
conditioned that the appellant will duly prosecute the appeal,
pay all costs and disbursements which may be adjudged against him
and abide by the order of the Court.
b. The Clerk-Administrator shall furnish the appellant a
certified copy of the petition or any part thereof, on being paid
by appellant of the proper charges therefor.
c. The appeal shall be placed upon the calendar of the next
general term commencing more than thirty (30) days after the date
of serving the notice and filing the bond and shall be tried as
are other appeals in such cases.
d. Unless reversed upon the appeal, the determination of the
Council as to the sufficiency of the petition shall be final and
MO522-C Page 202 . 6
conclusive. (1988 Code §25 .07)
202 .08: CONTRACT PROCEDURES; PERFORMANCE OF IMPROVEMENTS:
Subd. 1. Plans and Specifications; Advertisement For Bids: When
the Council determines to make any improvement, it shall cause
plans and specifications of the improvement to be made, or if
previously made, to be modified, if necessary, and to be approved
and filed with the Clerk-Administrator.
a. Cost in Excess of Twenty Five Thousand Dollars: If the
estimated cost exceeds twenty five thousand dollars ($25,000.00) ,
it shall advertise for bids for the improvement in the newspaper
and such other papers and for such length of time as it may deem
advisable.
b. Cost in Excess of One Hundred Thousand Dollars: If the
estimated cost exceeds one hundred thousand dollars
($100,000 . 00) , publication shall be made once in the newspaper
and at least once in a newspaper or trade paper published in a
city of the first class no less than three (3) weeks before the
last day for submission of bids .
c. Eligibility for Trade Paper: To be eligible as such a trade
paper, a publication shall have all the qualifications of a legal
newspaper; except, that instead of the requirement that it shall
contain general and local news, such trade paper shall contain
building and construction news of interest to contractors in this
State, among whom it shall have general circulation.
d. Advertisement: The advertisement shall specify the work to be
done, shall state the time when the bids will be publicly opened
for consideration by the Council, which shall be not less than
ten (10) days after the first publication of the advertisement
when the estimated cost is less than one hundred thousand dollars
($100,000 . 00) and not less than three (3) weeks after such
publication in other cases, and shall state that no bids will be
considered unless sealed and filed with the Clerk-Administrator
and accompanied by a cash deposit, cashier's check, bid bond or
certified check payable to the Clerk-Administrator, for such
percentage of the amount of the bid as the Council may specify.
In providing for the advertisement for bids, the Council may
direct that bids shall be opened publicly by two (2) or more
designated officers or agents of the Municipality and tabulated
in advance of the meeting at which they are to be considered by
the Council. Nothing herein shall prevent the Council from
advertising separately for various portions of the work involved
in an improvement, or from itself, supplying by such means as may
be otherwise authorized by law, all or any part of the
materials, supplies or equipment to be used in the improvement or
from combining two (2) or more improvements in a single set of
plans and specifications or a single contract.
Subd. 2 . Contracts; Day Labor:
MO522-C Page 202 .7
a. In contracting for an improvement, the Council shall require
the execution of one or more written contracts and bonds,
conditioned as required by law. The Council shall award the
contract to the lowest responsible bidder, or it may reject all
bids . If any bidder to whom a contract is awarded fails to enter
promptly into a written contract and to furnish the required
bond, the defaulting bidder shall forfeit to the Municipality the
amount of the defaulter's cash deposit, cashier's check, bid bond
or certified check, and the Council may, thereupon, award the
contract to the next lowest responsible bidder.
b. When it appears to the Council that the cost of the entire
work projected will be less than twenty five thousand dollars
($25,000 . 00) or whenever no bid is submitted after proper
advertisement or the only bids submitted are higher than the
Director of Public Works/City Engineer's estimate, the Council
may advertise for new bids or, without advertising for bids,
directly purchase the materials for the work and do it by the
employment of day labor or in any other manner the Council
considers proper. The Council may have the work supervised by the
Director of Public Works/City Engineer or other qualified person
but shall have the work supervised by a registered engineer if
done by day labor and it appears to the Council that the entire
cost of all work and materials for the improvement will be more
than two thousand dollars ($2,000 .00) .
c . In case of improper construction or unreasonable delay in the
prosecution of the work by the contractor, the Council may order
and cause the suspension of the work at any time and relet the
contract or order a reconstruction of any portion of the work
improperly done, and where the cost of completion or
reconstruction necessary will be less than twenty five thousand
dollars ($25,000 .00) , the Council may do it by the employment of
day labor.
Subd. 3. Day Labor; Detailed Report:
a. When the Council has performed construction work by day labor,
it shall cause a detailed report to be filed with the Clerk-
Administrator and certified by the registered engineer or other
person in charge, if there is no registered engineer. The report
shall show:
(1) The complete cost of the construction.
(2) Final quantities of the various units of work done.
(3) Materials furnished for the project and the cost of each item
thereof.
(4) Cost of labor, cost of equipment hired and supervisory costs .
b. The report shall have attached a certificate by the registered
engineer or other person in charge that the work was done
according to the plans and specifications or, if there were any
deviations from them, an itemized statement of these deviations.
MO522-C Page 202 . 8
Subd. 4 . Alternate Procedure on Street Improvements: As to any
improvements consisting of grading, graveling or bituminous
surfacing of streets and alleys, the Council may proceed in the
manner provided in this Chapter; except, that it may:
a. Order the work done by day labor, regardless of the estimated
cost of such improvements.
b. Use Municipal equipment or hire equipment and purchase
materials for all such improvements to be done by day labor in
any twelve (12) month period by advertising once therefor, such
advertisement to call for bids for the furnishing of equipment,
if the City does not use its own equi.ment and for materials at
unit prices based on the quantities which the Council estimates
will be required.
c. Contract at one time on a unit-price basis for part or all of
the street improvements to be constructed by the Municipality
during the current year, including improvements which may
thereafter be ordered constructed.
Subd. 5 . Cooperation with State or Local Government: When an
improvement is made under a cooperative agreement with the State
or another political subdivision by the terms of which the State
or other subdivision is to construct the improvement, it shall
not be necessary to comply with subdivisions 1 and 2 hereof.
Subd. 6 . Percentage Payment on Engineer's Estimate: In case the
contractor properly performs the work, the Council shall, from
month to month before completion of the work, pay him not to
exceed ninety five percent (95%) of the amount already earned
under the contract, upon the estimate of the engineer or other
competent person selected by the Council, and the contract shall
so provide, and shall further agree that when the work is ninety
five percent (95%) or more completed, upon the recommendation of
the engineer, such portions of the retained price shall be
released as the Council determines are not required to be
retained to protect the City's interest in satisfactory
completion of the contract.
Subd. 7 . Modification of Contracts: After work has been commenced
on an improvement undertaken pursuant to a contract awarded on a
unit price basis, the Council may, without advertising for bids,
authorize changes in the contract so as to include additional
units of work at the same unit price if the cost of the
additional work does not exceed twenty five percent (25%) of the
original contract price. Original contract price means that
figure determined by multiplying the estimated number of units
required by the unit price. ( 1988 Code §26 . 08)
Subd. 8 . Time Limit on Improvements: When the Council determines
to make any local improvement, it shall let the contract for all
or part of the work or order all or part of the work done by day
labor or otherwise as may be authorized by law, no later than one
year after the public hearing on the improvement. (1988 Code
§26 . 17)
M0522-C Page 202 .9
202 . 09: APPORTIONMENT OF COST:
The cost of any improvement, or any part thereof, may be assessed
upon property benefited by the improvement, based upon the
benefits received, whether or not the property abuts on the
improvement, and whether or not any part of the cost of the
improvement is paid from the County-State Aid Highway Fund, the
Municipal-State Aid Street Fund or the Trunk Highway Fund. The
area assessed may be less than but may not exceed the area
proposed to be assessed as stated in the notice of hearing on the
improvement, except as provided below. The Municipality may pay
such portion of the cost of the improvement as the Council m.
determine from general ad valorem tax levies or from other
revenues or funds of the Municipality available for the purpose,
subject to the provisions of subdivision 8.04(2) of the Charter.
The City may subsequently reimburse itself for all or any of the
portion of the cost of a water, storm sewer or sanitary sewer
improvement so paid by levying additional assessments upon any
properties abutting on but not previously assessed for the
improvement, on notice and hearing as provided for the
assessments initially made. To the extent that such an
improvement benefits nonabutting properties which may be served
by the improvement when one or more later extensions or
improvements are made but which are not initially assessed
therefor, the City may also reimburse itself by adding all or any
of the portion of the cost so paid to the assessments levied for
any of such later extensions or improvements; provided, that
notice that such additional amount will be assessed is included
in the notice of hearing on the making of such extensions or
improvements. The provisions of Section 202 .07 shall apply to
such extensions or improvements in the same manner as if they
were new improvements . (1988 Code §26 .09)
IMPROVEMENT TYPE AND COST APPORTIONMENT
A. Street Reconstruction Including Curb and Gutter.
The cost of street reconstruction shall be recovered
by the adjusted front footage method. The front
footage rate shall be determined by dividing the
protect cost by the total number of adjusted front feet
in the project area x the individual adjusted front
footage x one-half ( 1/2) . The
assessments per adjusted front foot may vary
depending on the underlying zoning of a parcel.
Assessments for residential properties which are on
collector or arterial streets shall be adjusted so
that the amount of the assessment shall be the same as
if the project were constructed to residential street
standards as provided in Section V.H. 1. of this policy.
The remaining cost shall be recovered by means of the
general ad valorem property tax paid by the entire
community or by other funds that may become available
to the City for infrastructure cost recovery.
MO522-C Page 202 . 10
B. Street Resurfacing. Street resurfacing is
commonly known and referred to as street overlaying
whereby a new bed of road material such as bituminous
is installed over an existing paved road to a
specific thickness. Assessments shall be determined
by the adjusted front footage method.
C. Sidewalk. Sidewalk improvements may be done in
conjunction with a street reconstruction or as a
separate project. In any event, cost of sidewalk
improvements shall be recovered by means of the general
ad valorem property tax paid by the entire community or
by other funds that may become available to the City
for infrastructure cost recovery.
D. Sealcoating.
ucncral maintcnancc cxpcncc and shall be accccccd in
the samc manncr as ctrcct rcconctruction.
Sealcoating, patching and cracksealing are considered
general maintenance activities and the expenses of such
acts will be paid for by ad valorem property tax or any
other funds available to the City at that time.
E. Sanitary Sewer and Water Mains . Repair and
replacement of sewer or water mains is usually done in
conjunction with a street reconstruction project and
the cost of this work should be included as part of
the total major street project cost and should also be
considered to be included in the rate assessed for
street reconstruction. If it is determined that the
repair and replacement work results in a greater
benefit to some properties and not to others, the
Council should consider establishing a different
assessment rate based on the benefits received.
F. Sanitary Sewer and Water Trunk Improvements. Trunk sewer
and water mains are usually designed to carry larger volumes of
flow than are necessary within an immediate property area in
order to serve additional properties beyond the area of their
immediate placement. Therefore, 100 percent ( 100%) of the cost of
trunk improvements will be assessed on a unit basis to all
properties within a district deemed to be benefitted from the
trunk improvements.
G. Sewer and Water Services. Individual sewer and water
services benefit only the properties they serve and 100 percent
(100%) of their cost shall be assessed to the property for which
they are installed.
H. Drainage Improvements. Storm drainage and ponding/basin
systems are usually constructed to serve a specific drainage or
"watershed" district. The cost of drainage improvements shall be
MO522-C Page 202 . 11
one-half (1/2) assessed. The remaining cost will
be paid for by the Storm Water Surface Utility and/or by an ad
valorem tax basis to the properties within the district as
provided by Minnesota Statutes . Storm sewer reconstruction
normally takes place together with street reconstruction projects
and the costs shall be assessed in accordance with the assessment
policies related to street improvements . Site specific
improvements would be assessed at a one-half
( 1/2) rate, to the benefitting properties .
I. Special Conditions. Special consideration shall be given to
the "age" of a street or utility system when determining the
proportion of cost to be assessed to benefitted properties . If it
is necessary to reconstruct or resurface a street or perform
major repair/replacement work on sewer and water utilities,
before a reasonable amount of time ( 10 to 12 years for
resurfacing, 12 to 17 years for partial reconstruction and 17 to
25 years for total reconstruction) the assessment shall be
calculated on a pro-rata basis . The remaining cost shall be
recovered by means of the general ad valorem property tax paid by
the entire community or by other funds that may become available
to the City for infrastructure cost recovery.
METHODS OF ASSESSMENT
The nature of an improvement determines the method of assessment.
The objective is to choose an assessment method which will arrive
at a reasonable, fair and equitable assessment which will be
uniform upon the same class of property within the assessed area.
The most frequently recognized assessment methods are: the unit
assessment, the front footage assessment and the area assessment.
Depending upon the individual project, any one or a combination
of these methods may be utilized to arrive at an appropriate cost
distribution. City staff will consider all methods and weigh
their applicability to the project and present a recommendation
to the City Council in the form of a mock assessment roll (or
rolls) . A description of each assessment and its corresponding
policy application is presented. A separate section (Section
III) will identify the appropriate matchup of method with a
specific type of project and analyze why each is generally used.
The purpose of assessment formulas is to allocate assessed costs
among benefitted properties without an actual determination, on a
property-by-property basis, of special benefits received.
However, the formula should result in a allocation of assessments
which is reasonably related to the benefit received. Any one
predetermined formula will not be appropriate in all cases
because of circumstances unique to the relationship between the
specific project and the specific properties benefitted. When
considering an assessment method or formula for any given
project, it may be necessary to combine assessment methods or to
modify the methods described below. Therefore, the following
description of methods of assessments should be regarded as
guidelines, which may not be appropriate in all cases .
MO522-C Page 202 . 12
a. Unit Assessment. A unit assessment shall be derived by
dividing the total project cost by the number of Residential
Equivalent Density (RED) units in the project area. A RED unit
is defined as a single family residential unit. All platted and
unplatted property will assigned RED unit values equivalent to
the underlying zoning. When the existing land use is less than
the highest and best permitted use, the Council may consider the
current use as well as the full potential of land use in
determining the appropriate number of RED units . Otherwise, the
following RED chart will apply on a per unit basis, subject to
adjustment by the Council for any inequities:
Single Family 1. 00 RED
Duplex 1.00 RED
Condominium 0 .80 RED
Multifamily (3 units or more) 0 .80 RED
Townhouse 0 . 80 RED
Commercial 2 . 00 Units
Industrial 2 .00 Units
The unit approach has proven to be the best method in
those instances whereby the improvement largely
benefits everyone to the same degree and the cost of
the improvement is not generally affected by parcel
size.
b. Area Assessment. The assessable area shall be
expressed in terms of the number of acres or the number
of square feet subject to assessment. When determining
the assessable area, the following considerations will
be given:
1. Ponding Assessment Consideration. Lakes, ponds
and swamps may be considered a part of the assessable
area of a parcel.
2 . Road Right-of-Way Assessment Consideration. Up to
20 percent (20%) of the gross acreage may be deducted
for street right-of-way purposes within unplatted
parcels of five acres or more depending upon the parcel
configuration and is only applicable to single family
residential use. Parcels of less than five acres may
not qualify and may be assessed full acreage. The
reason for this size restriction is that, in most
instances, parcels of less than five acres cannot
support an internal public road system.
3 . Park Dedication Assessment Consideration. When
park land is dedicated as part of a residential
development, as required by Subdivisions Code - Chapter
1204 . 02, the developer shall not be assessed an acreage
charge on the portion of land dedicated.
c . Front Footage Assessment. The actual physical
dimensions of a parcel abutting an improvement (ie. ,
street, sewer, water, etc. ) will generally not be
construed as the frontage utilized to calculate the
MO522-C Page 202 . 13
assessment for a particular parcel. Rather, an
"adjusted front footage" will be determined. The
purpose of this method is to equalize assessment
calculations for lots of similar size. Individual
parcels by their very nature differ considerably in
shape and area. The following procedures will apply
when calculating adjusted front footage. The selection
of the appropriate procedures will be determined by the
specific configuration of the parcel. All measurements
will be scaled from available plat and section maps and
will be rounded down to the nearest 1/2 foot dimension
with any excess fraction deleted. Categorical type
descriptions are as fc-l1o . •
1. Standard Lots
2 . Rectangular Variation Lots
3. Triangular Lots
4. Cul-de-sac Lots
5 . Curved Lots
6 . Irregularly Shaped Lots
7 . Corner Lots
8. Flag Lots
9 . Double Frontage Lots
The ultimate objective of these procedures is to arrive
at a fair and equitable distribution of cost whereby
consideration is given to lot size and parcels are
comparably assessed.
1
Page 10
1. Standard Lots. In this instance, the adjusted front footage for rectangular
lots will be the actual front footage of the lot. The frontage measured shall
be the lot width at the front lot line.
MAIN AVE.
so' 90' Adj. Front Footage
EXAMPLES
A B Lot A-50'
Lot B-90'
2. Rectangular Variation Lots. For a lot which is approximately rectangular
and uniform in shape, the adjusted front footage is computed by averaging
the front and back sides of the lot. This method is used only where the
divergence between front and rear lot lines is 20 feet or less.
MA IN A V E. Adj. Front Footage
so' 70' EXAMPLES
Lot A-901; 110 = 100'
A S 2
Lot B-701- 80 = 75'
2
tio' ao'
3. Triangular Lots. For a triangular shaped lot, the adjusted front footage is
computed by averaging the front and back lot lines. The measurement at
the back lot line shall not exceed a maximum distance in depth of 150 feet.
M A I N AV F.
!co- a-o• \ 12.0' Adj. Front Footage
EXAMPLES
Lot A-100 : 40 = 70'
iso' A B C 2
\ Lot B-40 : 130 = 85'
2
_ ' �°� Lot C-120 =. 0 = 60'
\/ 2
4. Cul-de-Sac Lots. The adjusted front footage for those lots that exist on cul-
de-sacs will be calculated at the midsection of the lot at the most
reasonably defined and determinable position. This line will be computed
by connecting the midpoints of the two side lot lines. Or, if the lots are
similar in nature and configuration, a common lot width, such as the
standard set back of 30' may be assigned based upon an evaluation of
typical lots within the subdivision.
MAIN CIRCLE Adj. Front Footage
EXAMPLES
- � Lot A- 75'
C Lot B-110'
Lot C- 80'
>3• ' 110'_ ___
A
5. Curved Lots. In certain situations such as those where lots are located
along meandering trail system streets, read patterns create curvilineal
frontages. In such instances, the adjusted front footage will be the width
of the lot measured at the midpoint of the shortest side lot line.
/
Adj. Front Footage
; ' EXAMPLES
�' \ Lot A- 70'
i s,�' �\ Lot B- 90'
A ao ' Lot C-150'
6. Irregularly Shaped Lots. In many cases, unplatted parcels that are legally
described by a metes and bounds description are irregular and odd
shaped. The adjusted front footage will be calculated by measuring the
lot width at the 30 foot building setback line.
{
MA N A V E. Adj. Front Footage
)15.. lav '
1,23' I EXAMPLES
Lot A-115'
Lot B-140'
A B C Lot C-125'
•
7. Corner Lots
a) On a corner lot, 100 percent (100%) of the adjusted front footage
of the short side will be assessed and 25 percent (25%) of the adjusted
front footage of the long side will be assessed for improvements
benefitting the respective sides. The length of the property sides and not
the orientation of the principal building shall determine adjusted front
footage in this case. A series of lots (two or more) under common
ownership shall be considered as one parcel or lot for determining which
is the short or long side of a property. However, this shall only apply to
series of lots on which only one principal building is situated.
Adj. Front Footage
EXAMPLES
Lot A-Side 1 = 43.75'
Side 2 = 95'
Lot B-Side 1 = 87.5'
Side 2 = 125'
A • �`-- int
us' I
41/411 I 1\1 AVE. (s ::
b) General Commercial Zoned Corner Lots. No allowance relief will be
granted because of the higher inherent property value associated with
improved traffic frontage and greater visibility along business district
and industrial park intersections. The adjusted front footage shall be the
entire frontage measured along the setback line comprising the building
envelope.
Adj. Front Footage
EXAMPLES
Lot A-280'
Lot B-390'
I 2.5:!
•p1 0
4)I cC4 I
A I1
--_130' 2- 5
-.1 I 7 - -- -- -
'0
rn
'55- MAIN 30°. AVE.
8. Flag Lots. Properties which utilize a narrow private easement or
maintain ownership of access to their property exceeding a minimum
length of 125 feet, thereby having a small frontage on a street, will be
assigned an adjusted front footage of 75 feet. This dimension is consistent
with the subdivision ordinance which prescribes such length as the
minimum lot frontage along a public roadway. The adjusted front footage
for flag lots whose driveway access is under 125 feet will be measured at
the building setback line from the access terminus.
Adj. Front Footage
EXAMPLES
:.o' MAI N AVE. 16I Lot A-75'
Lot B-90'
0
30 E
2-. ,
i �� IQI �°
9. Double Frontage Lots. If a parcel, other than a corner lot, comprises
frontage on two streets and is eligible for subdivision, then an adjusted
front footage assessment will be charged along each street. For double
frontage lots lacking the necessary depth for subdivision, only a single
adjusted front footage will be computed. The frontage with driveway
access to front of house, shall be assessed.'
Adj. Front Footage
NIA IN AVE. MAIN AVE EXAMPLES
110' 60' Lot A-220'
Lot B- 80'
N U
A •
N
I10�
MO522-C Page 202 . 14
202 . 10: ASSESSMENT PROCEDURES:
Subd. 1. Calculation of Expense; Notice:
a. Determination of Expenses: At any time after a contract is let
or the work ordered by day labor, the expense incurred or to be
incurred in its making shall be calculated under the direction of
the Council. The Council shall then determine by resolution the
amount of the total expense the City will pay, other than the
amount, if any, which it will pay as a property owner, and the
amount to be assessed. Thereupon, the Clerk-Administrator, with
the assistance of the engineer or other qualified person selected
by the Council, shall calculate the proper amount to be specially
assessed for the improvement against every assessable lot, piece
or parcel of land, without regard to cash valuation, in
accordance with the provisions of Section 202 .09 of this Chapter.
b. Assessment Roll: The proposed assessment roll shall be filed
with the Clerk-Administrator and be open to public inspection.
c. Notices: The Clerk-Administrator shall thereupon, under the
Council's direction, publish notice that the Council will meet to
consider the proposed assessments.
( 1) Such notice shall be published in the newspaper at least once
and shall be mailed to the owner of each parcel described in the
assessment roll.
(2) Such notice shall state the date, time and place of such
meeting, the general nature of the improvement, the area proposed
to be assessed, the amount to be specially assessed against that
particular lot, piece or parcel of land, that the proposed
assessment roll is on the file with the Clerk-Administrator and
that written or oral objections thereto by any property owner
will be considered.
(3) The notice shall state that no appeal may be taken as to the
amount of any assessment adopted pursuant to subdivision 2 unless
a written objection signed by the affected property owner is
filed with the Municipal Clerk-Administrator prior to the
assessment hearing or presented to the presiding officer at the
hearing.
(4) The notice shall also state that an owner may appeal an
assessment to District Court pursuant to Section 202 . 11 of this
Chapter by serving notice of the appeal upon the Mayor or Clerk-
Administrator of the Municipality within thirty (30) days after
the adoption of the assessment and filing such notice with the
District Court within ten ( 10) days after service upon the Mayor
or Clerk-Administrator. The notice shall also inform property
owners of the provisions of Section 202 . 13 of this Chapter and
the existence of any deferment procedure established pursuant
thereto in the City.
(5) For the purpose of giving mailed notice, owners shall be
MO522-C Page 202 . 15
those shown to be such on the records of the County Auditor or
the records of the County Treasurer, but other appropriate
records may be used for this purpose. Such publication and
mailing shall be no less than two (2) weeks prior to such meeting
of the Council. Except as to the owners of tax-exempt property or
property taxes on a gross earnings basis, every property owner
whose name does not appear on the records of the County Auditor
or County Treasurer shall be deemed to have waived such mailed
notice unless he has requested, in writing, that the County
Auditor or County Treasurer, as the case may be, include his name
on the records for such purpose.
Subd. 2 . Adoption of Assessment; Lien; Interest:
a. At such meeting or at any adjournment thereof, the Council
shall hear and pass upon all objections to the proposed
assessment, whether presented orally or in writing. The Council
may amend the proposed assessment as to any parcel and by
resolution adopt the same as the special assessment against the
lands named in the assessment roll. Notice of any adjournment of
the hearing shall be adequate if the minutes of the meeting so
adjourned show the time and place, when and where the hearing is
to be continued.
b. The assessment, with accruing interest, shall be a lien upon
all private and public property included therein, from the date
of the resolution adopting the assessment, concurrent with the
general taxes, but the lien shall not be enforceable against
public property as long as it is publicly owned, and during such
period, the assessment shall be recoverable from the owner of
such property only in the manner and to the extent provided in
Section 202 . 15 of this Chapter. (1988 Code §26 . 10)
202 . 11: APPEAL TO DISTRICT COURT:
All objections to the assessment shall be deemed waived unless
presented on appeal. This Section provides the exclusive method
of appeal from a special assessment levied pursuant to this
Chapter.
Subd. 1. Notice of Appeal: Within thirty (30) days after the
adoption of the assessment, any person aggrieved, who is not
precluded by failure to object prior to or at the assessment
hearing or whose failure to so object is due to a reasonable
cause, may appeal to the Ramsey County District Court by serving
a notice upon the Mayor or City Clerk-Administrator.
Subd. 2 . Filing of Notice: The notice shall be filed with the
clerk of the District Court within ten (10) days after its
service.
Subd. 3 . Documents Furnished: The City Clerk-Administrator shall
furnish appellant a certified copy of objections filed in the
assessment proceedings, the assessment roll or part complained of
and all papers necessary to present the appeal.
MO522-C Page 202 . 16
Subd. 4 . Scheduling of Appeal Date: The appeal shall be placed
upon the calendar of the next general term commencing more than
five (5) days after the date of serving the notice and shall be
tried as other appeals in such cases.
Subd. 5 . Decision of Court: The Court shall either affirm the
assessment or set it aside and order a re-assessment as provided
in Section 202 . 16 of this Chapter.
Subd. 6 . Court Costs: If appellant does not prevail upon the
appeal, the costs incurred shall be taxed by the Court and
judgment entered therefor. (1988 Code §26 . 12)
202 . 12: PAYMENT OF ASSESSMENTS:
Subd. 1. Installments:
a. Except as provided below, all assessments shall be payable in
equal annual installments extending over such period, not
exceeding thirty (30) years, as the resolution determines,
payable on the first Monday in January in each year, but the
number of installments need not be uniform for all assessments
included in a single assessment roll if a uniform criterion for
determining the number of installments is provided by the
resolution. The first installment of each assessment shall be
included in the first tax rolls completed after its adoption and
shall be payable in the same year as the taxes contained therein;
except, that the payment of the first installment of any
assessment levied upon unimproved property may be deferred until
a designated future year or until the platting of the property or
the construction of improvements thereon, upon such terms and
conditions and based upon such standards and criteria as may be
provided by resolution of the Council.
b. In any event, every assessment, the payment of which is so
deferred, when it becomes payable, shall be divided into a number
of installments such that the last installment thereof will be
payable not more than thirty (30) years after the levy of the
assessment'.
Subd. 2 . Interest: All assessments shall bear interest at such
rate as the resolution determines, not exceeding the maximum
permitted by law; except, that the rate may, in any event, equal
the average annual interest rate on bonds issued to finance the
improvement for which the assessments are levied.
Subd. 3. Application of Interest to Installments:
a. To the first installment of each assessment shall be added
interest on the entire assessment from a date specified in the
resolution levying the assessment, not earlier than the date of
the resolution, until December 31 of the year in which the first
1. See Section 202 . 13 for deferral of assessments .
MO522-C Page 202 . 17
installment is payable, and to each subsequent installment shall
be added interest for one year on all unpaid installments, or
alternatively, any assessment may be made payable in equal annual
installments, including principal and interest, each in the
amount annually required to pay the principal over such period
with interest at such rate as the resolution determines, not
exceeding the maximum period and rate specified above. In the
latter event, no prepayment shall be accepted under subdivision 7
of this Section without payment of all installments due to and
including December 31 of the year of prepayment, together with
the original principal included in such installments, computed on
an annual amortization basis .
b. When payment of an assessment is deferred, as authorized in
this subdivision, interest thereon for the period of deferment
may be made payable annually at the same times as the principal
installments payable on account of assessable real property;
except, that interest accruing shall not begin to run until the
notice provided in subdivision 202 . 10(1)c of this Chapter has
been properly given and thirty (30) days thereafter have elapsed.
c.. The Council shall provide for the payment of these amounts and
shall take appropriate action to that end.
Subd. 4 . Notice of Installment: If the assessment is not paid in
a single installment, the City Finance Director/Treasurer shall
annually mail to the owner of any right of way and, as long as
the property is publicly owned, to the owner of any public
property, a notice stating that an installment is due and should
be paid to the City Finance Director/Treasurer.
Subd. 5 . Collection from Railroads and Public Utilities: The City
may collect the amount due on account of the right of way of any
railroad or privately owned public utility by distress and sale
of personal property in the manner provided by law in case of
taxes levied upon personal property or by suit brought to enforce
the collection of this indebtedness unless a different method of
collecting such amounts is provided for by a contract between the
owner of any right of way and the City. ( 1988 Code §26 . 10)
Subd. 6 . Partial Prepayment of Assessments: Any person desiring
to partially prepay any assessment for a public improvement, the
assessment roll of which has been certified to the Ramsey County
Auditor for collection with general taxes, the County Treasurer
and the County Auditor are hereby authorized to establish
whatever procedure is necessary to make possible the payment of
said balance to said County officials in lieu of paying same to
the Municipal Finance Director/Treasurer as provided for by
subdivision 7 of this Section. The County officials are hereby
designated as agents of Mounds View to collect such assessments,
and the mechanics therefor shall be set up by the County Auditor,
County Treasurer and the Municipal Clerk-Administrator so that
the intent and purpose of this Chapter can be accomplished. (1988
Code §20.04)
Subd. 7 . Payment of Remaining Unpaid Installments: Any person
MO522-C Page 202 . 18
desiring to pay the remaining unpaid installments of an
assessment for a public improvement, the assessment roll of which
has been certified to the Ramsey County Auditor for collection
with general taxes, the County Treasurer and the County Auditor
are hereby authorized to establish whatever procedure is
necessary to make possible the payment of said balance to the
said County officials in lieu of paying same to the Municipal
Finance Director/Treasurer as provided in Minnesota Statutes
section 429 . 061, subdivision 3, as amended. The said County
officials are hereby designated as agents of Mounds View to
collect such assessments, and the mechanics therefor shall be set
up by the County Auditor, County Treasurer and the Municipal
Clerk-Administrator so that the intent and purpose of this
Chapter can be accomplished. (1988 Code §20.05)
202 . 13: DEFERRED PAYMENT OF ASSESSMENTS:
Subd. 1. Senior Citizens Hardship Special Assessment Deferral:
After making a special assessment, the Council may, at its
discretion, defer the payment of that assessment for any
homestead property owned by a person sixty five (65) years of age
or older for whom it would be a hardship to make the payments.
The Council shall adopt a resolution establishing standards and
guidelines for determining the existence of a hardship relative
to any special assessment adopted under this Chapter. Such
standards and guidelines shall be made in a nondiscriminatory
manner and shall not give the applicant an unreasonable
preference or advantage over other applicants . ( 1988 Code §26 . 18)
Subd. 2 . Procedure to Obtain Deferred Assessment: The eligible
homeowner shall make application for deferred payment of special
assessments on forms prescribed by the Ramsey County Auditor.
Where the deferred assessment is granted, the Auditor shall
record a notice thereof with the County Recorder which shall set
forth the amount of the assessment. The Council may determine by
resolution the amount of interest, if any, on the deferred
assessment, and this rate shall be recorded by the Auditor along
with and in the same manner as the amount of the assessment.
( 1988 Code §26 . 19)
Subd. 3. Termination of Right to Deferred Payment: The option to
defer the payment of special assessments shall terminate, and all
amounts accumulated, plus applicable interest, shall become due
upon the occurrence of any of the following events:
a. The death of the owner; provided, that the spouse is otherwise
not eligible for the benefits hereunder;
b. The sale, transfer or subdivision of the property or any part
thereof;
c . If the property should, for any reason, lose its homestead
status; or
d. If, for any reason, the Council shall determine that there
MO522-C Page 202 . 19
would be no hardship to require immediate or partial payment.
(1988 Code §26 .20)
202 . 14: SERVICE CHARGES; SPECIAL ASSESSMENT AGAINST BENEFITED
PROPERTY:
Subd. 1. Property Owner or Occupant: The Council may place the
primary responsibility upon the property owner or occupant to do
the work authorized herein by himself, except in the case of
street sprinkling or other dust treatment, alley repair, tree
trimming, care and removal or the operation of a street lighting
system, upon notice before the work is undertaken.
Subd. 2 . Service Cost Assessments: As authorized under Section
8 . 05 of the Charter, the Council may provide by ordinance that
the cost of City services to streets, sidewalks or other public
or private property may be assessed against property benefited
and may be collected in the same manner as special assessments.
Such costs shall not be deemed to be "special assessments" for
the purposes set forth in Section 8.03 of the Charter. Such City
services shall include, but not be limited to, the cost of snow,
ice or rubbish removal from sidewalks, weed elimination from
streets or private property, removal or elimination of public
health or safety hazards from private property, installation or
repair of water service lines, street sprinkling or other dust
treatment of streets, the trimming and care of trees and the
removal of unsound trees from any street, the treatment and
removal of insect infested or diseased trees on private property,
the repair of sidewalks and alleys or the operation of a street
lighting system.
Subd. 3 . Procedure for Assessment: Any special assessment levied
under subdivision 2 above shall be payable in single installment
or by up to ten ( 10) equal annual installments as the Council may
provide. With this exception, Sections 202 . 10, 202 . 11 and 202. 16
of this Chapter shall apply to assessments made under this
Section. However, nothing shall prevent the property owner or
other person served to pay the City directly such charges when
due prior to the assessment herein being authorized and
certified.
Subd. 4 . Issuance of Obligations: After a contract for any of the
work enumerated in subdivision 2 of this Section has been let or
the work commenced, the Council may issue obligations to defray
the expenses of any such work financed, in whole or in part, by
special charges and assessments imposed upon benefited property
under this Section. Section 202 . 19 of this Chapter shall apply to
such obligations with the following modifications:
a. Such obligations shall be payable not more than two (2) years
from the date of issuance;
b. The amount of such obligations issued at one time shall not
exceed the cost of such work during the ensuing six (6) months as
estimated by the Council;
MO522-C
Page 202 .20
c. A separate improvement fund shall be set up for each of the
enumerated services referred to in subdivision 2 and financed
under this Section. Proceeds of special charges as well as
special assessments and taxes shall be credited to such
improvement fund. Any balance of the proceeds of any obligations
remaining therein may be used to pay the cost, in whole or in
part, of any other improvement instituted pursuant to this
Chapter or may be transferred to the fund established under
Section 203. 02 of this Title. (1988 Code §26 . 14)
202 . 15: SPECIAL ASSESSMENT AGAINST PROPERTY OF GOVERNMENTAL
UNITS:
Subd. 1. Authority to Assess: The City may levy special
assessments against the property of a governmental unit benefited
by an improvement to the same extent as if such property were
privately owned, but no such assessments, except for storm sewers
and drain systems, shall be levied against a governmental unit
for properties used or to be used for highway rights of way. A
"governmental unit" means a county, city, public corporation or a
school district. If the amount of any such assessment, except one
against property of the State, is not paid when due, it may be
recovered in a civil action brought by the City against the
governmental unit owning the property so assessed.
Subd. 2 . Determination and Collection of Assessment: In the case
of property owned by the State or any instrumentality thereof,
the Council may determine the amount that would have been
assessed had the land been privately owned. Such determination
shall be made only after the Council has held a hearing on the
proposed assessment after at least two (2) weeks ' notice of the
hearing has been given by registered or certified mail to the
head of the instrumentality, department or agency having
jurisdiction over the property. The amount thus determined may be
paid by the instrumentality, department or agency from available
funds . If no funds are available and such instrumentality,
department or agency is supported, in whole or in part, by
appropriations form the general revenue fund, then it shall
include in its next budget request the amount thus determined. No
instrumentality, department or agency shall be bound by the
determination of the Council and may pay from available funds or
recommend payment in such lesser amount as it determines is the
measure of the benefit received by the land from the improvement.
Subd. 3 . Exclusiveness: This Section shall not modify any law
authorizing the imposition of special assessments against
governmental units . (1988 Code §26 . 16)
202 . 16: SUPPLEMENTAL ASSESSMENTS AND RE-ASSESSMENTS:
Subd. 1. Supplemental Assessments: The Council may make
supplemental assessments to correct omissions, errors or mistakes
in the assessment relating to the total cost of the improvement
or any other particular. A supplemental assessment shall be
MO522-C Page 202 .21
preceded by personal or mailed notice to the owner of each parcel
included in the supplemental assessment and a hearing as provided
for the original assessment.
Subd. 2 . Re-Assessment: When an assessment is, for any reason
whatever, set aside by a court of competent jurisdiction as to
any parcel of land, or in event the Council finds that the
assessment or any part thereof is excessive or determines, on
advice of the City Attorney, that the assessment or proposed
assessment or any part thereof is or may be invalid for any
reason, the Council may, upon notice and hearing as provided for
the original assessment, make a re-assessment or a new assessment
as to such parcel.
Subd. 3 . Reapportionment Upon Land Division: When a tract of land
against which a special assessment has been levied is thereafter
divided or subdivided by plat or otherwise, the Council may, on
application of the owner of any part of the tract or on its own
motion, equitably apportion among the various lots or parcels in
the tract all the installments of the assessment against the
tract remaining unpaid and not then due if it determines that
such apportionment will not materially impair collection of the
unpaid balance of the original assessment against the tract. The
Council may, and if the special assessment has been pledged to
the payment of improvement warrants shall, require the owner, as
a condition of such apportionment, to furnish a satisfactory
surety bond fully protecting the City against any loss resulting
from failure to pay any part of the reapportionment assessment
when due. Notice of such apportionment and of the right to appeal
shall be mailed to or personally served upon all owners of any
part of the tract. Within thirty (30) days after the mailing or
service of the notice of such apportionment, any such owner may
appeal as provided in Section 202 . 11 of this Chapter.
Subd. 4. Re-Assessment of Tax Forfeited Land':
a. When a parcel of tax-forfeited land is returned to private
ownership and the parcel is benefited by an improvement for which
special assessments were cancelled because of the forfeiture, the
City may, upon notice and hearing as provided for the original
assessment, make a re-assessment or a new assessment as to the
parcel in an amount equal to the amount remaining unpaid on the
original assessment. ( 1988 Code §26 . 11)
b. The Council may make a re-assessment or a new assessment
pursuant to subdivision 4a above; notwithstanding,that the
original assessment may have been made pursuant to other general
law or special law. ( 1988 Code §26 .23)
202 . 17 : FEES AND CHARGES FOR TAX-FORFEITED LANDS RETURNED TO
1. See also Section 202 . 17 of this Chapter.
MO522-C Page 202 .22
PRIVATE OWNERSHIP':
When tax-forfeited land is returned to private ownership and the
land is benefited by a public improvement for which special
assessments were cancelled because of the forfeiture, the City
may impose fees or charges for the use or availability of the
improvement or for connections therewith in an amount not to
exceed the amount remaining unpaid on the cancelled assessment.
The City may make the fees or charges a charge against the owner,
lessee, occupant or all of them and may certify unpaid fees or
charges to the Ramsey County Auditor with taxes against the
property for collection as other taxes are collected. (1988 Code
§26 .25)
202 . 18: IMPROVEMENTS ABANDONED:
Subd. 1. Cancellation of Assessments: When a local improvement
proposed to be made by the City is abandoned before it is
completed to an extent sufficient to result in benefits equal to
special assessments which have theretofore been levied for such
improvement, the City shall notify the agency acting as
collecting agent for such special assessment of such fact. Upon
such notification, all installments of such assessments and
interest thereon which are not already collected or in the
process of collection shall be cancelled by such agency. However,
nothing herein shall prevent the City from making a re-assessment
of any amount not exceeding the special benefits which actually
accrue from the improvement to part or all of the properties
originally assessed, and nothing herein shall affect the
obligations of the Municipality to provide funds sufficient to
pay any bonds issued to finance the improvement and the interest
thereon.
Subd. 2 . Notice; Refund of Assessments:
a. The Council shall instruct the City Clerk to publish and mail
notice as provided for in subdivision 202 . 10( 1) of this Chapter,
describing the improvement and stating that it has been abandoned
and that any person who paid any special assessments levied on
account of such improvement may file a claim, within six (6)
months following the date of publication of the notice, for
refund of such assessments paid by him, together with any
interest he paid thereon. Failure to give mailed notice, or any
defects in the notice, shall not invalidate the proceedings .
b. The City is not required to, but may, pay such claims filed
after the period allowed, and it may require any claimant to
furnish satisfactory evidence that he be paid the amounts
claimed. Such claims may be paid out of monies in the fund of the
improvement which was abandoned unless obligations have been
issued payable therefrom or may be paid out of monies in the
General Fund.
1. See also subdivision 202 . 16(4)a of this Chapter.
MO522-C Page 202 .23
Subd. 3 . Transfer of Assessments Not Cancelled or Refunded: Any
such assessments not cancelled under subdivision 1 above or not
refunded under subdivision 2 above shall be transferred to the
General Fund or the Public Improvement Revolving Fund established
in Section 203 . 02 of this Title if not needed to pay costs of the
improvement and if not held in a debt redemption fund. ( 1988 Code
§26 .21)
202 . 19 : FINANCING OF IMPROVEMENTS:
Subd. 1. Authority to Issue Obligations: At any time after one or
more improvements are ordered as contemplated in Section 202 .07
of this Chapter, the Council may issue obligations in such
amounts as it deems necessary to defray, in whole or in part, the
expense incurred and estimated to be incurred in making the
improvements, including every item of cost of the kinds
authorized in Minnesota Statutes 475.65 . In the event of any
omission, error or mistake in any of the proceedings required by
this Chapter or by the Home Rule Charter precedent to the
ordering of any improvement', the validity of the obligations
shall not be affected thereby.
Subd. 2 . Due Diligence Responsibility of Council: The Council
shall cause all further actions and proceedings to be taken with
due diligence that are required for the construction of each
improvement financed wholly or partly from the proceeds of
obligations and issued hereunder and for the final and valid levy
of special assessments and the appropriation of any other funds
needed to pay the obligations and interest thereon when due.
Subd. 3. Types of Obligations Permitted:
a. Improvement Bonds: The Council may, by resolution adopted
prior to the sale of obligations, pledge the full faith, credit
and taxing power of the Municipality for the payment of the
principal and interest. Such obligations shall be called
improvement bonds, and the Council shall pay the principal and
interest out of any fund of the Municipality when the amount
credited to the specified fund is insufficient for the purpose
and shall each year levy a sufficient amount to take care of
accumulated or anticipated deficiencies, which levy shall not be
subject to any statutory or Charter tax limitation2.
b. Improvement Warrants: Obligations for the payment of which the
full faith and credit of the Municipality is not pledged shall be
called improvement warrants and shall contain a promise to pay
solely out of the proper special fund. It shall be the duty of
the City Finance Director/Treasurer to pay maturing principal and
interest on warrants out of funds on hand in the proper special
fund and not otherwise.
1. See Charter Chapter 8.
2 . See Charter Section 7 .03 for taxation provisions.
1
MO522-C Page 202 .24
c. Temporary Improvement Bonds:
(1) In anticipation of the issuance of improvement bonds, the
Council may, by resolution, issue and sell temporary improvement
bonds maturing within not more than three (3) years from their
date of issue to pay any part or all of the cost of one or more
improvements .
(2) To the extent that the principal of and interest on the
temporary improvement bonds cannot be paid when due from receipts
of special assessments, taxes or other funds appropriated for the
purpose, they shall be paid from the proceeds of improvement
bonds or additional temporary improvement bonds which the Council
shall offer for sale in advance of their maturity, but the
indebtedness funded by an issue of temporary improvement bonds
shall not be extended by the issue of additional temporary
improvement bonds for more than six (6) years from the date of
the first issue.
(3) The holders of any temporary improvement bonds shall have and
may enforce, by mandamus or other appropriate proceedings, all
rights respecting the levy and collection of sufficient special
assessments and taxes to pay the cost of the improvements
financed by them which are granted by law to holders of
improvement bonds, except the right to require the levies to be
collected prior to the maturity of the temporary improvement
bonds .
(4) If any temporary improvement bonds are not paid in full at
maturity, the holders may require the issuance in exchange for
them, at par, of new temporary improvement bonds maturing within
one year from their date of issue (but not subject to any other
maturity limitation) and bearing interest at the maximum rate
permitted by law.
Subd. 4 . Issuance of Improvement Bonds:
a. All obligations shall be issued in accordance with the
provisions of the Charter and Minnesota Statutes 475; except,
that an election shall be required for bonds if less than twenty
percent (20%) of the cost of the improvement to the Municipality
is to be assessed against benefited property.
b. The maturities shall be such as, in the opinion of the
Council, are warranted by the anticipated collections of
assessments and ad valorem levies for the City's share of the
cost; except, that the Council may, in its discretion, issue and
sell temporary improvement bonds at any time prior to completion
of the work to be financed, maturing within not more than three
(3) years from their date of issue, in which event, the
Municipality shall be obligated to pay such bond and the interest
thereon out of the proceeds of definitive improvement bonds which
the Council shall issue and sell at or prior to the maturity of
the temporary bonds, to the extent that the same cannot be paid
out of the assessments and taxes theretofore collected or out of
any other Municipal funds which are properly available and
MO522-C Page 202 .25
appropriated by the Council for such purpose.
c. The holders of such temporary bonds and the taxpayers of the
City shall have and may enforce, by mandamus or other appropriate
proceedings, all rights respecting the levy and collection of
sufficient assessments and taxes to pay the cost of the
improvements financed thereby which are granted by law to holders
of other improvement bonds, except the right to require such
levies to be collected prior to the maturity of the temporary
bonds, and shall have the additional right to require the
offering of said definitive improvement bonds at public sale or,
if such bonds have not been sold and delivered prior to the
maturity of the temporary bonds, to require the issuance
exchange therefor, on a par-for-par basis, of either new
temporary bonds or definitive bonds, bearing interest at the
maximum rate permitted by law.
d. Any funds of the City may be invested in temporary improvement
bonds in accordance with the provisions of Minnesota Statutes
471.56 and 475. 66; except, that such temporary bonds may be
purchased only out of funds which the Council determines will not
be required for other purposes prior to their maturity, shall be
resold prior to maturity only in the case of unforeseen
emergency.
e. When such purchase is made out of monies held in a debt
service fund for other bonds of the City, the holders of such
other bonds shall have the right to enforce the City's obligation
to sell definitive bonds at or before the maturity of the
temporary bonds or to exchange the same in the same manner as
holders of such temporary bonds. All obligations shall state upon
their face the purpose of the issue and the fund from which they
are payable.
f. The amount of any obligations issued hereunder shall not be
included in determining the net indebtedness of the City under
the provisions of any law limiting such indebtedness .
Subd. 5 . Funds:
a. The proceeds from the sale of each issue of obligations and
from collection of special assessments levied and other monies
appropriated for each improvement to be financed wholly or partly
from such proceeds shall be credited to a separate construction
fund which shall be used solely to defray expenses of such
improvements and payment of principal and interest due upon the
obligations prior to completion and payment of all costs of the
improvements so financed.
b. Any balance of the proceeds of bonds remaining therein may be
used to pay the cost, in whole or in part, of any other
improvement instituted pursuant to this Chapter.
c. A separate account shall be maintained in the construction
fund to record expenditures for each improvement, and when the
total cost thereof has been paid, all subsequent collections of
CM OF
REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 10
1111096
STAFF REPORT Report Number: 95-1445WS
DEW AGENDA SESSION DATE September 5, 1995 Report Date: 8-29- 9 5
DISPOSITION
Item Description:
Discussion of Street Standards
Administrator's Review/Recommendation:
- No comments to supplement this report .....A'» .1
- Comments attached.
Explanation/Summary (attach supplement eets as cessary.)
SUMMARY:
At Council' s direction, street standards were removed from the proposed
assessment policy. It was also discussed that while existing streets in the
City were designed at various widths, a standard for new construction and
reconstruction should be established. Based on previous discussion at
Council meetings, staff has formulated two standards of 28 feet and 30
feet .
It is recommended that a 30 foot, face of curb to face of curb (FTF) , be
adopted as the preferred or recommended width. While not totally
accommodating to all uses of the roadway, this width will be reasonably
functional for one lane of random parking both sides, bikers, in-line
skaters, and pedestrians . In the majority of the City, very little loss of
boulevard will occur. On many of the streets the only additional widening
will be for the B618 curb and gutter.
If circumstances exist that would greatly increase the construction cost,
the roadway may be constructed to 28 feet FTF. Examples of these may be a
high number of relocations of underground utilities, removal of too many
mature trees (number to be determined) , additional landscaping required
(retaining walls) , and if driveway slopes would have to be extended beyond
the right-of-way to allow appropriate entry. If a street was constructed
at 28 feet, it is recommended that parking be allowed only on one side. A
parking lane would be striped to indicate this restriction, or signs
installed (No Parking This Side) .
One additional consideration is the width of Minnesota State Aid (MSA)
streets . Construction standards are set by the State for streets designated
MSA. These standards must be adhered to in order to receive the funding
available. The standard widths for MSA streets are as follows :
26 feet No Parking Both Sides
32 feet Parking One Side
38 feet Parking Both Sides
(over)
The following streets are designated MSA:
Edgewood Drive TH 10 to Co. Rd. I
Edgewood Drive Co. Rd. H to Co. Rd. H2
Bronson Drive Edgewood to Quincy St .
Quincy St . Hillview Rd to Woodale Rd.
Woodale Rd. Quincy St. to Edgewood Dr.
Hillview Rd. Red Oak Dr. to Quincy St .
Red Oak Dr. TH 10 to Co. Rd. J
Mounds View Dr. Co. Rd. I to Long Lake Road
Groveland Rd. TH 10 to Co. Rd. J
Ardan Ave. Spring Lake Rd. to Long Lake Road
Co. Rd. H2 TH 10 to Quincy St.
(Turnback rd. ) Co. Rd. H2 West Co. Line to TH 10
Pleasantview Dr. Co. Rd. H to Co. Rd. I
When a street is proposed to be reconstructed, staff recommends that a
. -_ . !. .... • . . ..-- • .. _ _ - e .. -- -:idents of the
extent of the construction. This meeting will explain the necessary
improvements and the options available . If the majority of the residents
affected by the improvement choose to construct the street to a width
greater than the recommended minimum 30 feet, they will be responsible for
the construction of the extra width. Assessments will be levied based on
the percentage adopted by Council on the total project (total width) .
Residents on MSA streets will be assessed for only the minimum width.
The widths utilized in this report are numbers merely for discussion and
examples . Although, it is important that a street standard be established
to aid in the preparation of a Capital Improvement Program (CIP) for street
and utility reconstruction.
Should Council have any questions or concerns regarding this report prior
to the Work Session, please feel free to call me. Staff seeks Council
direction in establishing a street standard.
Michael Ulrich, Director of Public Works
cdrf OF
REQUEST FOR COUNCIL CONSIDERATION
Agenda Section: 12.
' S
,STAFF REPORT Report Number: 9 5-144 7WS
V
AGENDA SESSION DATE September 5, 1995port Date:
Re 8-31-95
DISPOSITION
Item Description:
Discussion Regarding Drug and Alcohol Testing Program for Safety Sensitive Employees
Administrator's Review/Recommendation:
- No comments to supplement this report
- Comments attached.
Explanation/Summary (attach supplement sheets as necessary.)
SUMMARY:
A Federal mandate now requires cities with 49 or less safety sensitive employees to implement a drug and alcohol testing program by
January 1, 1996. Federal regulations mandating this program for all public entities contains numerous changes which supersede state
law that allowed optional drug and alcohol testing in the workplace. Employers must provide information on drug and alcohol
misuse,the drug and alcohol policy,testing requirements,and how and where employees can get help. Public entities are required to
use a federally certified lab for conducting any drug specimen analysis. The new requirements for record keeping are extensive and
significant documentation is required throughout the testing process.
Several TUG(communication network of metropolitan cities)meetings have focused on companies who specialize in employer drug
testing programs. After reviewing materials provided by each corporation,several TUG members and myself found Kerr
Transportation Services to be an excellent provider of this service. Cities such as St.Louis Park, Coon Rapids,Shoreview, Crystal,
and Maplewood are using this company.
Included in Kerr's program is a formal written policy customized for Mounds View,drug and alcohol reference manuals,
recordkeeping system,supervisory training programs,employee educational materials as required by regulations, and on-going
updates of changes in drug and alcohol testing regulations.
The City of Mounds View has 11 Full Time and 7 seasonal employees affected by this Federal Mandate. A one time charge of
$189.00 plus drug and alcohol tests enters Mounds View into the program. There is no annual renewal fee. Drug tests are$39-$58
depending on facility used for specimen collection and alcohol tests are approximately$20-$25. I have estimated costs for 1996. The
City is charged 1/8 of one drug test per employee each quarter and 1/16 of one alcohol test per year per employee.
Drug Test(3 quarters) 1/8 * $39 * 11 employees * 3 quarters=$160.88
Alcohol Test(3 quarters) 1/16 * $25 * 11 employees * 3 quarters=$51.56
Drug Test(1 quarter) 1/8 * $39 * 18 employees=$87.75
Alcohol Test(1 quarter) 1/16 * $25 * 18 employees=$28.13
Total costs for 1996=$328.32+$198=$526.32
I have attached additional info/ation regarding Kerr Transportation Services. Should you have any questions,please contact me.
Lynnette Mo
Administrative Aide
RECOMMENDATION;
,
. .. - .....vice ,.:Inc ..., _............ 54 St e t
�., 5`1;.. . S�reA�.Nor .r ::
................ .........
ABOUT THE COMPANY
KERR TRANSPORTATION SERVICES INC. is a Company specializinq exclusively in
employer drug testing programs. . The Company has been active in the drug testing arena with
over 6 years experience assisting companies coming under Federal Highway Administration,
Research and Special Programs Administration (pipelines) and Federal Railroad Administration
in the development of federally mandated drug testing programs. Kerr Transportation Services,
Inc. client base ranges from owner operators to Fortune 500 come,■.- - . s'-
transit systems. a ompany also administers drug/alcohol testing programs for employers
with employees that do not come under Federally Mandated drug testing programs.
FULL SERVICE DRUG TESTING PROGRAMS
The Company administers national full service drug/alcohol testing consortia providing
complete, turn key, drug testing programs for member companies and several company specific
drug testing programs.
TRAINING PROGRAMS
Training programs for management, supervisors and employees affected by the drug testing
regulations are presented on a seminar basis or to individual companies.
Management/supervisor training programs include segments on drugs, drug
signs and symptoms of drug use. Training aids include the actual paraphernalia,n
paraphernalia presented by current or former undercover narcotics agents.
TRAINING VIDEOS
The Company has also produced an affordable, stand alone VIDEO training programs for
drivers and supervisors coming under Federal Highway Administration drug/alcohol testing
regulations.
RANDOM DRUG TESTING
KERR TRANSPORTATION SERVICES, INC. offers a random drug testing consortium using a
LEVEL PLAYING FIELD concept. This ensures that companies pay only for the minimum
required random drug tests no matter how many times the company's drivers are selected.
Complete documentation for the program is provided to satisfy Federal recordkeeping
requirements and audits.
FOR INFORMATION ON ANY OF OUR SERVICES, CALL: 612-439-9933 * 1-800-536-0275
STARTER
TESTING
SERVICES
STTER TESTG SERVICES
Includes Include
* Sample Written Policy * Collection site costs
* Drug and Alcohol Reference Manual
* SAMHSA certified testing laboratory
* Recordkeeping System *
Qualified Medical Review Officer Services
* Supervisor Training Programs * Transportation of specimen to testing laboratory
Employee Educational Materials as
* Seven part custody-and-control forms
required by Regulations
* Kits/labels/overnight lab packs for shipment of
* On going updates of changes in drug specimens
and alcohol testing regulations
Random selection for drug and/or alcohol tests
* Annual summaries and drug test log of persons tested -
OVER SELECTED BY YOUR
prepared by Company and/or location
RANDOM TESTING RPOGRAM??
* Annual random summaries of random test pool activity
TAKE A LOOK AT THIS * Preparation of FHWA drug and alcohol testing summary
Our random drug reports if Company is required to submit
/ alcohol testing
* Support for handling positive Drug test reports
programs use the level playing field
approach. What this means is that your * Copies of drug test result for each individual tested
company is protected from paving for more *
Driver educational materials (Master Copy) or enough
than the minimum number of required
random drug / alcohol tests no matter how copies for all drivers
many times your employees are selected. * Post accident check lists
* Reasonable suspicion ici
For details, call Kerr Transportation P on check lists
Services, Inc. at 1-800-536-0275. i * Driver instruction for post accident drug/alcohol test
110 Kerr Transportation Services, Inc.
Drug Testing Programs
10545 110th Street North * Stillwater, MN 55082 * (612) 439-9933 * 1-800-536-0275
August 28, 1995
Ms. Lynnette Morgan
CITY OF MOUNDS VIEW
2401 HIGHWAY 10
MOUNDS VIEW MN 55112
Dear Ms. Morgan:
Thank you for providing the opportunity of submitting information on METRO-TEST drug and alcohol testing
programs.
The information provided in this in service package is intended to get the City started in the right direction in
implementing a drug and alcohol testing program.
METRO-TEST is designed to handle almost all of the administration burden of federal and/or state mandated
drug and alcohol testing programs. We provide all of the paperwork required, drug testing packets for each
type of test, specimen collection sites, testing laboratory, medical review officer and assistance in post accident
situations.
One of the unique features of our service is in the area of random drug testing. Random selections can be set
up for individual Cities or drivers can be entered into a general pool made up of several other Cities. The pool
in which drivers are entered depends upon the number of drivers on the City payroll. Either, way the program
ensures that the City pays for only the minimum number of random drug and alcohol tests required under the
regulations, regardless of how many time your drivers are selected.
A check list, reference manual and recordkeeping manual are provided for use in answering questions that you
may have in how the program works or what to do in certain situations. the manuals contain all of the
information, except individual driver drug/alcohol test information, required by FHWA inspectors. A toll free
number is also available for any information you or your managers might need.
You also will receive a copy of our training videos "SAFETY IS THE PRIMARY ISSUE I - Reasonable
Suspicion Drug Testing" and "SAFETY IS THE PRIMARY ISSUE II - Reasonable Suspicion Alcohol Testing"
that satisfies supervisor training requirements.
A one time charge of$189.00 enters your City into the program. There are no hidden costs or annual renewal
fees. Contracts are enclosed for your review and some provisions may involve negotiation.
METRO-TEST is the most complete and cost effective drug and alcohol testing program on the market.
Again, thank you for the opportunity to submit, for you review. our METRO-TEST program. If you have any
questions, please call.
Sincerely,
Robert Kerr
President
•
SERVICE AGREEMENT
AGREEMENT, dated this of . 1995, by and between Kerr Transportation Services. Inc.. dba METRO-TEST,
a Minnesota Corporation, 10545 110th Street North. Stillwater MN 55082. (herein "METRO-TEST"), and
CITY OF MOUNDS VIEW whose address is
2401 HIGHWAY 10 MOUNDS VIEW MN 55112 (herein the "Cite")
In consideration for the mutual promises and covenants contained herein the parties agree to the following provisions
1: METRO-TEST RESPONSIBILITIES. METRO-TEST agrees to provide to City the services. forms or materials more
specifically set forth in the attached Schedule A which shall be made a part of this contract. These services shall be limited
to records administration. recordkeeping and generation of various notification letters and invoices. Consulting services are
not included in this agreement and may be provided under a separate agreement. if desired.
2. CITY RESPONSIBILITIES. City agrees to cooperate with Metro-Test in the exchange of information necessary for the
full compliance with the federal and State drug testing regulations. City agrees to pay Metro-Test for its service within
seven days of receipt of Metro-Test invoices. City AGREES to pay a service charge for unpaid balances equivalent to 1%a
month and unpaid balance per calendar month. City agrees to pay Metro-Test for services pursuant to the charges set forth
in the attached Schedule A. Prices will be subject to change upon 60 day prior written notice. If Metro-Test is required to
collect unpaid balances through initiation of a lawsuit. Metro-Test shall have the right to collect reasonable attorney's fees.
3. WARRANTIES OF CITY. The City warrants to Metro-Test that the person signing this agreement is the person duly
authorized by the Board of Directors of the City to enter into this agreement. City warrants that it will remain in full
compliance with all applicable federal and State laws. City warrants to Metro-Test that all information provided to
Metro-Test shall be complete and accurate and represents the most updated information available.
4. DEFAULT. If the City fails or refuses to perform under the provisions of this agreement, whether or not material.
Metro-Test may terminate this agreement by providing ten day written notice.
5. TERM. Unless earlier terminated pursuant to the provisions of this agreement. this agreement shall be in full force for
one year from the date shown first above. Any party hereto may terminate this agreement. with or without cause. by
providing to the other party not less than sixty day written notice.
6. NOTICES. Any notice given under this agreement shall be effective if sent by mail on the date of posting the same by
United States mail. and if by personal delivery on the date of such delivery. Any and all notices required under this contract
shall be in writing and shall be delivered to the party entitled to receive the same by hand or by United States mail
addressed to the addresses shown first above.
7. WAIVER/MODIFICATION. No officer. employee or agent of the parties has the power, right or authority to waive any
of the conditions or change. vary or waive any of the provisions of this agreement. nor shall any custom with or without
knowledge of such party have the effect of changing. modifying or waiving or foregoing any condition or provision to this
agreement. The terms of this agreement shall bind the parties hereto and their heirs. representatives and assigns. This
agreement shall not be modified or assigned except in writing and endorsed by both parties or upon 60-day notice for price
changes only.
8. ENTIRE AGREEMENT. This agreement expresses the entire agreement between the parties. there being no
representations. warranties or other agreements. oral or written. not expressively set forth or provided for herein.
9. SEVERABILITY. It is agreed by the parties that if any part. term or provision of this agreement is held by the courts to
be illegal or in conflict with any law or the state or federal government, the validity of the remaining portions or provisions
shall not be affected. and the rights and obligations of the parties shall be construed and enforced as if the agreement did
not contain the particular part. term or provision held to be invalid.
10. INDEMNIFICATION. City agrees to indemnify and hold harmless Metro-Test. its agents. customers and employees
against except such claims arising out of Metro-Test's sole negligence asserted against Metro-Test hereto:
a. by any other party or entity. or
b. by any agent or employee of the City
METRO-TEST agrees to indemnify and hold harmless City against any liability in connection with this agreement. to the
extent attributable to the sole wrongful act or negligence of Metro-Test.
11. GOVERNING LAW. JURISDICTION. AND VENUE. This agreement shall be deemed to be an agreement made
under the laws of the state of Minnesota and any legal action arising out of this agreement shall be brought in Hennepin
County.Minnesota.
12. LIMITATIONS ON ACTION. Legal actions relating to the performance under this agreement may be brought no later
than two years from the date the cause of actions accrues.
13. SURVIVAL OF TERMS. All provisions relating to warranties and indemnification contained in this agreement shall
survive termination of this agreement for a period of six years after the date of termination.
IN WITNESS WHEREOF, the parties have executed this Agreement by their duly authorized representatives the day and
year first above written. in duplicate.
Kerr Transportation Services. Inc. City: CITY OF MOUNDS VIEW
dba Metro-Test
By Title BY Title
METRO-TEST
SCHEDULE A
IN SERVICE PROVISIONS
1. Assistance in the development of written policy on drug/alcohol testing.
2. Assistance in the development of City procedures for operation and administration of the drug/alcohol testing program.
3. Training programs "SAFETY IS THE PRIMARY ISSUE I-Reasonable Suspicion Drug Testing"and"SAFETY IS
THE PRIMARY ISSUE II-Reasonable Suspicion Alcohol Testing" to comply with supervisor training requirements.
4. Ongoing updates a . s .._- _ _..sting regulations as they occur.
COST 5189.00
DRUG TESTING SERVICES
1. Specimen collection cost.
2. Drug tests performed by a laboratory certified by the Substance Abuse and Mental Health Services Administration.
3. Medical review officer for review. interpretation of drug test results.
4. Blind samples submitted as required by the U S Department of Transportation.
5. Copies of the test results for persons tested.
6. Full federal recordkeeping in format required by federal regulations.
7. Forms and paperwork for each test.
8. Collection containers and shipping materials.
9. Overnight transportation of test specimens to the testing laboratory.
10. Full recordkeeping in format accepted by the Federal Highway Administration.
PRICE PER DRUG TEST 539.00 if SmithKline Beecham owned facility is used for specimen collection.
PRICE PER DRUG TEST 558.00 if SmithKline Beecham owned facility is not used for specimen collection.
PRICE PER ALCOHOL TEST: Cost plus 52.00,not to exceed 530.00.
This schedule is made part of the Metro-Test agreement dated
Kerr Transportation Services. Inc. City CITY OF MOUNDS VIEW
By By
CM OF
REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 14.
11703
STAFF REPORT Report Number: 95-1449WS
W AGENDA SESSION DATE September 5, 1995 Report Date: 8-31-95
DISPOSITION
Item Description: Approval of Resolution No. 4803 Authorizing the Mayor and City Council to
Enter into An Employment Agreement with John Hammerschmidt for Golf Course Superintendent
Administrator's Review/Recommendation:
- No comments to supplement this report
- Comments attached.
Explanation/Summary (attach supplement sheets as necessary.)
,SUMMARY;
John Hammerschmidt, who had been the City's alternate choice several months
ago for the position of Golf Course Superintendent has agreed to contract
with the City for superintendent services for the period of September 6,
1995 through the close of the season, no later than December 15, 1995.
Mr. Hammerschmidt is a very qualified candidate, having served as a golf
course superintendent for four years at the Ramsey County owned Manitou
Ridge course in White Bear Lake and most recently at the Park View
course in Eagan. Mr. Hammerschmidt is currently doing research projects for
the University of Minnesota which he will be able to complete prior to
beginning his work for the City of Mounds View.
It is understood by Mr. Hammerschmidt that the position of Golf Course
Superintendent is only a temporary one with a specified timeframe and there
are no guarantees of continued employment with the City next Spring. He is
eager to accept the position and very willing to assist the City in the
interim basis until a thorough analysis of the golf course management
organization can be conducted.
Salary will be the $25,000/10 month period or approximately $15.63 per hour
which is the same salary as the current Superintendent who will be leaving
next week to begin his very prestigious educational endeavor at Penn State.
Because John has agreed to a contract status, it is recommended that we
provide a monthly stipend of $200-250 for health insurance, of which he
will pay to his own carrier. John will be providing the City with a
certificate of Workers Compensation Insurance on Tuesday. He will not earn
any benefits.
If Council is comfortable with the basic outline of the Agreement, staff
is requesting the approval of the attached Resolution so that we may bring
John on board next week.
amanth- Orduno, City Administrator
RE.C;OMMENDATION:
Motion to waive the reading and adopt Resolution No. Authorizing the Mayor
and Administrator to execute an Employment Contract with John
Hammerschmidt.
RESOLUTION NO. 4803
STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF MOUNDS VIEW
CONSIDERATION OF RESOLUTION NO. 4803 AUTHORIZING
THE MAYOR AND CITY ADMINISTRATOR TO EXECUTE AN EMPLOYMENT
CONTRACT WITH JOHN HAMMERSCHMIDT FOR GOLF COURSE
SUPERINTENDENT SERVICES
WHEREAS, the City's current Golf Course Superintendent has
been accepted to the prestigious agronomy program at Penn State and
will be leaving City employment on or around September 7, 1995; and
WHEREAS, the City has contacted the candidate who was the
alternate in the selection of the Superintendent last June; and
WHEREAS, Mr. John Hammerschmidt has agreed to contract with
the City to provide golf course superintendent services for a
period commencing on or about September 6, 1995 and terminating no
later than December 15, 1995; and
WHEREAS, the salary for the contracted position will be an
hourly wage, but no more than the current 10 month wage of $25, 000;
and
WHEREAS, the Employment Agreement shall provide for a monthly
health insurance stipend of no more than $250.
NOW, THEREFORE, BE IT RESOLVED THAT the City Council in and
for the City of Mounds View does hereby authorize the Mayor and
City Administer to execute an Employment Agreement between the City
of Mounds View and Mr. John Hammerscmidt with the above-mentioned
conditions.
Adopted this day of , 1995.
ATTEST:
Mayor
(SEAL)
City Administrator
i
TCAAP
INFORMATION
i
- att. /s 1995
�}-P
<< �✓24e✓�--P� � 111, 6- F; �. iii
P1•
TO: Comittee Members, other interested parties .`� i' '
FROM: Arsenal Cleanup and Conversion Project
DATE: July 15, 1995 7
Attached is an interim report of the results of community brainstorming meetings held to date by
the Arsenal Cleanup and Conversion Project. Based upon community needs and citizen concerns
expressed in the meetings,the report contains specific recommendations for re-use of the site. It
is our hope that a re-use plan is created which is consistent with these recommendations.
Five to ten more community meetings will be held during July and August, and a final report will
be issued in late August, once all of the meetings have been completed.
We hope this report proves helpful in your planning efforts. If you have any questions, please
contact Sacha Peterson at 871-1027.
Interim Report
on
Results of Community Brainstorming Meetings
regarding Re-Use of the Army Ammunition Plant
Results and recommendations based on first eight meetings
Prepared by the Arsenal Cleanup and Conversion Project
July 15, 1995
•
Purpose of the Citizen Participation Process
In communities across the country where conversion of a military site has occured, citizen
participation has been a crucial factor in a smooth and successful conversion. Re-use planning at
the Charlestown Navy Yard in Boston, and Fort Devens in Massachusetts, included extensive
community input and developed community consensus on re-use early on. These communities
have been extremely successful in creating new uses which increased the number of local jobs,
attracted public and private investment to make new projects work, and met the needs of the
community. On the other hand, Pease Air Force Base and Georgia Air Force Base excluded the
public from participating in decision-making about re-use, and both projects have stagnated due
to bitter disputes and law suits.
A citizen participation process is being undertaken for re-use of the Twin Cities Army
Ammunition Plant by the Arsenal Cleanup and Conversion Project, a group of local citizens and
workers who are working to promote the successful cleanup and conversion of the site. This
process consists of holding 12 to 20 community brainstorming meetings throughout the cities of
Arden Hills, Mounds View,New Brighton and Shoreview. The meetings aim to include a broad
cross-section of citizens, businesspeople and workers and are organized with the help of local
sponsoring organizations. The focus of each meeting is a brainstorming process in which
participants identify the strengths and needs of their community, and express their ideas, values
and concerns regarding re-use of the Arsenal.
The purpose of this citizen participation process is to inform decision makers about the
concerns, hopes and ideas of citizens for future uses of the Army property. This will enable
leaders and citizens to plan together for a future of the site that benefits everyone. The
process engages the community in thinking positively and proactively about this parcel of land
and the future of the community, and gives decision makers the information they need to plan
wisely for conversion.
To date, 8 meetings have been held, and 5 to 10 additional meetings are planned for July and
August. Between 80 and 100 community members, including businesspeople, senior citizens,
city officials, and residents from all four cities have participated. The North Suburban Area
Chamber of Commerce, United Church of Christ,the Senior Congregate Dining Program in
Shoreview,Neighbors of Valentine Lake, and Peace United Methodist Church and others have
helped sponsor meetings. In addition, a professional trainer-facilitator and four volunteer
facilitators have guided the meetings. To ensure that participation includes sufficient proportions
of all demographic groups in the communities, some meeting have focused on specific groups,
such as businesspeople, seniors, and low income residents. In addition, exit surveys are
conducted at each meeting which track the age, income, race and place of residence of each
participant. Based upon survey results so far, greater efforts will be made in the upcoming
meetings to involve low and moderate income residents and youth.
Results to Date
The community brainstorming meetings generated an extensive list of responses about perceived
community strengths and needs, ideas and values regarding re-use of the Arsenal, and how this
citizen input should be used in the planning process. The entire list of responses from the
meetings to date, verbatim, is attached as an appendix to this document. Several themes emerged
clearly in the responses and are detailed below.
Open Space
-At least some open space should be preserved at TCAAP
-Open space should be designated for public use and enjoyment
-Natural amenities of the cite should be preserved
-Re-use should be consistent with natural features of the site
-Recreational opportunities should be developed, for all ages
Diversity
-Greater diversity is needed in our communities
-Diversity includes race, income, age, and culture
-Diversity of housing and job options are ways to promote greater
diversity
Transportation
-Better public transportation is needed
-Land use planning and urban design should pursue reduction of
automobile dependency, encouragement of alternative forms of
transportation such as biking and walking, and accommodate public
transit. Examples are mixed use development, higher density
development,
services and businesses close to transit hubs,pedestrian-friendly
downtown area, biking trails, and sidewalks.
-A Light Rail Transit hub could be developed on the site
Community
-A greater sense of community identity is needed
-More opportunities are needed for citizens to contribute to their
communities in meaningful ways
-Better government responsiveness to citizen concerns and greater
receptivity to citizen input are needed
-Community gathering places should be created, such as a community
center, convention center to hold high school graduations locally, and a
"real"downtown
2
Clean
Existing contamination should be cleaned up (several participants said this
should be the first priority)
Future uses should be nonpolluting
Work Close to Home
-Many people desire more opportunities to work close to home
-More jobs should be created nearby to enable people to work
close to home
-Transportation and land use development policies should be approached
with this desire in mind
Mixed Use
-Very few participants advocated a single use of the land
-The site should be able to sustain itself financially overall (i.e. publicly
supported uses should be offset by revenue-generating uses)
Creativity/Vision
-Creativity and innovation should be employed in planning and
developing the site to increase quality of life in new ways for all citizens.
Examples include telecommuting centers,transit-friendly design, mixed
use development, and income-integrated housing.
-Planning should be carried out with a long range vision, and with
attention to the impact on future generations
Redevelopment/Re-use
-Existing structures and infrastructure should be re-used where possible
to conserve resources
Learning
-Opportunities for learning should be created. This included creating a
nature interpretive center,job training for youth, and ways for older adults
to teach youth
3
Demographic Data
Demographic information has been compiled to supplement data gathered through community
brainstorming meetings. The data below provides concrete information to reinforce some of the
needs and desires expressed by meeting participants and points to trends which should be taken
into account in planning for the future of our communities.
The data was gathered through the Urban Coalition's Community Information Clearinghouse,
which assists local community groups. It derives from the 1990 U.S. Census and is for the year
1990, unless otherwise noted. Additional data will appear in the final report.
Highlights:
Poverty: Poverty exists in our communities. In Mounds View and New Brighton, 13% of
households earned less than$15,000 in 1990. A total of 8,311 people were poor or near-poor in
the four cities in 1990--which is almost equal to the total population of Arden Hills!
Jobs: Recent reports show that most of the recent job growth in the Twin Cities metropolitan
area has been in the southwestern suburbs. 240,000 jobs were created in the metropolitan area in
the 1980s. Over two-thirds of the manufacturing jobs were created in the southwestern suburbs,
which comprise only 25 percent of the region's population. The northern suburbs are clearly not
getting their fair share of jobs, and residents may be forced to commute to find jobs elsewhere.
Housing: There is a big gap in affordable housing,particularly for renters. For one-third of
families who rent, more than 30% of their income goes for rent. One in six homeowners are
similarly overburdened by housing costs.
Racial diversity: About 5% of the population are minorities, which is only about half as diverse
as the Twin Cities area as a whole. However, diversity is growing, which indicates the need to
plan for more diverse communities.
Population
Population in: 1980 1990
Arden Hills 8,012 9,199
Mounds View 12,593 12,541
New Brighton 23,269 22,207
Shoreview 17,300 24,587
Metro area 1,985,873 2,288,721
4
The populations in Arden Hills, Mounds View and New Brighton remained stable between 1980
and 1990, increasing or decreasing only slightly. Shoreview was different: its population
increased by 41% during this period.
Race
Percentages: %minority* Asian/other African-Am. AmIndian Hispanic
Arden Hills 5.3% 3.5% 1.1% 0.1% 0.8%
Mounds View 4.0 2.3 0.6 0.7 0.8
New Brighton 5.2 3.5 0.8 0.4 0.8
Shoreview 4.2 2.6 0.7 0.3 0.9
Metro area 9.3 3.5 3.9 1.0 1.6
*Includes white Hispanic
Minorities comprise about 4 to 5% of residents in each community, which is only about half the
percentage for the metro area. Asians are the largest racial group besides whites and exist in
about the same proportion in these communities as in the metro area. Racial diversity is growing,
however. Percentage of minorities grew from 1980 to 1990 in each city and has continued to
grow since 1990. The data reinforces people's desire for more racial diversity and shows that it is
happening.
Age
Pop. under 18 Percent Pop. over 64 Percent
Arden Hills 2,289 25% 1,059 12%
Mounds View 3,293 26 762 6
New Brighton 4,920 22 1,991 9
Shoreview 6,950 28 1,390 6
Total: 17,452 25 5,202 8
The communities are fairly even in proportion of youth and the elderly, except Arden Hills which
has a greater percentage of people over 64 years old.
5
Income
Median Household Income: 1979 1989
Arden Hills $46,626 $50,660
Mounds View $36,601 $37,117
New Brighton $41,276 $40,324
Shoreview $44,368 $48,828
Metro area $34,610 $36,678
All four communities have a fairly high and stable income base on average. All four cities have
median household incomes which are above the Twin Cities metropolitan a ea average,_an.
median incomes for Arden Hills and Shoreview are substantially above the metro area median. In
addition, all cities except New Brighton experienced an increase in median income from 1979 to
1989.
Income distribution
Percent of households falling within
specified income brackets:
lt$17.5K $17.5-29.9K $30-42.49K $42.5-59.9K over$60K
Arden Hills 9.1% 13.5% 17.8% 20.0% 39.6%
Mounds View 15.6 21.1 23.9 23.0 16.3
New Brighton 16.7 17.6 20.3 18.8 26.5
Shoreview 7.3 13.7 19.4 25.9 33.8
Metro area 20.1 19.1 19.6 20.1 21.1
Columns are:Households earning less than$17,500;between$17,500 and$29,999;between$30,000 and$42,499;
between$42,500 and$59,999;and$60,000 and over,for 1989.
The metro area on average has about the same percentage of households in each income
category, around 20%. Measuring income diversity in our four communities, we can see that
Arden Hills and Shoreview are less income diverse. Fewer low and moderate income people
reside in Arden Hills or Shoreview, while a high percentage of affluent people reside there.
Mounds View and New Brighton are fairly diverse income-wise, with about the same percentage
of households in each income bracket. Especially for Arden Hills and Shoreview,then,people's
desire for greater income diversity is documented by the lack of residents in lower income
brackets. Residential patterns which separate households by income probably exacerbate the
perception that these cities are not very income-diverse.
6
Poverty
Persons living: Below pov. Percent 200%pov. Percent
Arden Hills 123 1.5% 759 9.2%
Mounds View 746 6.0 2,248 18.0
New Brighton 1,432 6.5 3,554 16.2
Shoreview 679 2.8 1,750 7.1
Metro area 182,680 8.1 431,864 19.3
A family of four whose income was below$15,000 in 1990 would be counted as below the poverty level. Similarly,
a family of four whose income was below$30,000 would be counted as being 200%or less of the poverty level.
Even though these communities are not as income diverse,poverty exists. Poverty rates in
Mounds View and New Brighton are almost as high as the metropolitan area. And while 6%may
not sound high, this means that 1 in every 17 people in Mounds View and New Brighton are
poor, or 2,178 poor people. Measuring the poor and near-poor shows that the economic hardship
is even more widespread. Using 200%of the poverty level (a measurement often used because
the official poverty level is set so low--at$15,000 for a family of four in 1990), almost 10%of
people are poor or near-poor in Arden Hills, 18% are poor or near-poor in Mounds View, and
16%are poor or near-poor in New Brighton. A total of 8,311 people are poor or near-poor in the
four cities--which is almost equivalent to the total population of Arden Hills!
Housing:
Median home value/median rent:
MHV 1980 MHV 1990 MR 1980 MR 1990
Arden Hills $130,539 $125,200 $302 $505
Mounds View 99,852 86,400 436 459
New Brighton 117,501 102,000 434 472
Shoreview 119,568 109,700 448 497
Metro area 102,542 89,211 377 477
Columns are:Median home value in 1980;Median home in 1990;median monthly rent in 1980;and median
monthly rent in 1990.
Median home values and median rents gives some indication of the average cost of housing for
residents in each of the cities. Most alarming is that while median home values decreased in the
metro area and in all four cities, median monthly rents increased. In Arden Hills,they increased
from$302 to $505. Renters tend to have lower incomes and to be more susceptible to economic
downturn than homeowners, so this trend may be an indication that high housing costs are
overburdening lower income residents.
7
The gap in housing affordability: homeowners and renters
who pay more than 30%of their income for housing costs:
Homeowns % Renters
Arden Hills 344 13.5% 130 36.8%
Mounds View 408 12.1 410 30.8
New Brighton 737 13.2 994 33.6
Shoreview 1,210 15.7 285 22.5
Metro area 88,412 14.9 112,976 40.1
Columns are:Number of owner households paying more than 30%of their income for housing costs;percentage of
the same;number of renter households paying more than 30%of their income for rent;percentage of the same.All
figures are for 1989.
If a household is paying 30% or more of their income for housing costs, it is considered
affordable to that family; and housing costs are likely infringing upon their ability to meet other
basic needs such as food,medical care and transportation. In all the communities except
Shoreview, one-third of renters pay more than 30% of their incomes for housing. One in six
homeowners are similarly burdened by high housing costs. These figures vividly demonstrate the
need for more lower-cost housing, especially to meet the needs of families who rent.
Job Needs:
Percent in labor force Percent Unemployed
Arden Hills 72.6 1.6
Mounds View 80.4 4.9
New Brighton 77.8 4.0
Shoreview 80.9 2.5
Metro area 74.5 4.6
Unemployment rates are no worse and even a little better for this area compared to the Twin
Cities area as a whole. And, labor force participation is generally higher as well, another sign of
economic health. However, residents in this area are probably forced to commute to jobs
elsewhere in the region, more so than residents of other suburban cities. Recent reports show that
most of the recent job growth in the Twin Cities metropolitan area has been in the southwestern
suburbs. 240,000 jobs were created in the metropolitan area in the 1980s. Over two-thirds of the
manufacturingjobs were created in the southwestern suburbs which comprise only 25 percent of
the region's population. The northern suburbs are clearly not getting their fair share of jobs.
Thus, in spite of comparable unemployment levels, economic development focusing on job
creation is needed. (Source: Archdiocese of St. Paul and Minneapolis)
8
Recommendations
A re-use plan for the Army Ammunition Plant should be consistent with the needs, concerns and
desires of citizens in the surrounding communities. The information compiled from these
meetings should helps decision-makers plan wisely for a successful conversion.
Based upon the community input gathered so far, we recommend that the re-use plan for the
Army Ammunition Plant should include or fullfill the following:
• Create space for housing which addresses the desire for diversity by accommodating a range
of incomes and ages, and thatis in r ted_acrass_age,jncome, and-race
• Ensure that planning and zoning allows for utilization of creative land use and urban
design to meet community needs in new ways, such as: mixed use development,
development which encourages biking, walking and transit, and clustering development to
preserve open space
• Create public spaces on the site which strengthen community identity and provide
opportunities for people of all ages to come together and participate in civic life
• Work towards providing better public transportation in the area and throughout the site
and ensure that re-use of the site is oriented towards public transit and other non-automobile
forms of transportation.
• Preserve some open space for general public use and enjoyment, to enhance quality of life
and a sense of community
• Economic development should be oriented towards increasing the availability of living
wage jobs in the area as well as serving the needs of nearby communities
• Citizen participation should be included in each phase of decision-making about the site.
9
Appendix A:
Preliminary Data from
Community Brainstorming Meetings
Raw Data only--not consolidated or finalized
Includes citizen responses in meetings held from May 17 to June 21, 1995
Prepared by the Arsenal Cleanup and Conversion Project
June 23, 1995
20
What is your vision of an ideal community? (What characteristics of a
community are important to you?)
5/19 meeting:
Strong mixed uses
Safety
Economically,racially, and ethnically diverse
School system excellence
Quality public services
Pedestrian and bicycle friendly
Good infrastructure
Access to othereommunities
Regionally connected
Jobs and industry(Clean)
Golf course
Park system/Park trails including wetlands
Variety of housing types
Village center(strong core)
Retailing Center for essential goods and services
Not a" -dale"
Well-defined neighborhoods
Community identification(everyone recognizes as pertaining to the community)
Community identity- strong sense of place
Relatively close proximity to an airport
Sensitive to topography (to the land forms)
Environmental sensitivity
Preserve geographical features
Adequate water supply, sanitary sewers, storm water drainage system
Free of contamination
5/30 meeting:
Well maintained housing and a plan for maintaining housing stock
Farms to teach young people where food comes from
"Small town" identity
Careful planning so houses are more compact(clustered), not large houses on large lots
Community farms, individual gardens
No crummy cable TV programs
No crummy influences
No adult book stores
Careful zoning to restrict usage
Lakes and rivers devoted to the public good
Public access to all water resources
Preservation plan for all natural resources
No environmentally hazardous materials
Group 3:
Open space
Low population density
Job opportunities
Having a voice in development
Group 4:
Environmentally secure
Traffic control
Good social and territorial boundaries
No crime
.- . - - r . o — . s . .- -rests
6/21 meeting: (Groups 1 and 2 brainstormed the first question together):
Houses, sidewalks, porches
Taxpayers involved and able to share concerns and interests with responsive government
Recreational opportunities for children
Environmental concerns into account
Buildings designed to be permanent
Some way to work close to where we live, or environmentally friendly transportation
Place that combines different economic components, allowing people to stay put(reduce job
dislocation)
Ethnic and age diversity
Diversity--members know each other
Food co-op
Community gardens with education on organic gardening, how to build and use compost
Living wage employment
Privacy as a state of mind rather than requiring 2 1/2 acres for each home
Schools, golf course, houses, commercial, all beautifully laid out
Space for grass-nature, beauty
Quiet--no airplane noise
Different income levels living together in harmony
Cultural activities, learning opportunities coming into area
Diversity
Sense of community, caring for each other, safe
Pedestrian friendly communities, public transportation--not automobile dominated consciousness
Vitality and opportunities for learning
Sustainable agriculture
Farmer's markets
3
Access to regional parks
Business involvement in community
5/30 meeting(New Brighton/St. Anthony):
Clustering, maintaining, and planning housing
Strong volunteer commitment by residents - community activism
People with skills, expertise
Sidewalks,telephone books,recreational areas--which all facilitate communication, small town
flavor
Sidewalks
Good schools - strong support and commitment to education
Green space and_city parks
Well planned parks -accessible
Good zoning of industrial areas
Variety of churches
Low crime rate
Recycling system
6/7 meeting(New Brighton):
Good public education
Diversity of religious practices and mutual respect among different Christian churches
New Brighton- well run city government, very democratic
Recreational facilities - YMCA, Community Center, and number of parks
Biking, hiking and walking trails
Good libraries
Freedom from airplane noise
Lakes, canoeing opportunities
Many varieties of wildlife
Lots of golf courses
Relatively crime free
Good access to get anywhere in metro area(good highway access)
Near good access to shopping
Access to big cities
Good city foresters -take good care of parks (N.B. or MN?)
Playgrounds
Health care - good hospitals
Good retirement communities
6/13 meeting (Arden Hills):
Group 1:
Good mix of open space, residential, and business
Tucked away and yet easy access
Equidistant to both downtowns
Good schools
Good mix of churches
5
•
Access to freeways
Personal safety
Low crime rate
Meandering streets, which makes them more pedestrian friendly
Existing trail system
My sub-community: sense of community through a shared island which provides common
project and gathering place
Controlled speed (through street design)
Mature overstory of trees, allowing for lots of birds too
Pretty stable property values
Diverse community age-wise (but not ethnically)
Proud of communities' social concern and response to needs--food shelf, adopt-a-park, and
adopt-a-highway
We don't have a Wal-mart
Controlled and patrolled area
7
Employment laboratory--create services that people need, or develop skills that people can use
Decent bakery, bagel shop, espresso
Continuing education--relevant, flexible to meet needs of the people
Business incubator
Help people to know the difference between right and wrong
Instill moral values--working with youth
Strong need for community dialogue
6/7 meeting(New Brighton):
Schools (Centennial school district)
Greater ethnic and cultural diversity
Preserve the wetlands_that we ave
Expand the tax base and provide jobs
Arden Hills city hall
Communicate with the public about then city is doing road maintenance and where
Greater sense of community: neighborhood, city, north suburbs and TCs metro area
More people to get involved in their community and government
6/13 meeting(Arden Hills):
Group 1:
Better utilization of current commercial facilities
Public Transportation (convenience, access, amount)
Stronger commercial base for tax income to city
Senior housing
Amenities for people with disabilities
Lake access for everyone
Group 2:
More recreational facilities
Low taxes
Open space (outdoor/indoor)
Controlled auto speed
Cross country ski trails
Revenue generating businesses
Group 3:
Responsive city council
Better community communications
Group 4:
Parks
Lack of policing (vandalism)
Tax base
9
What specific ideas do you have for re-use of the Arsenal site?
5/17 meeting(Seniors/Shoreview):
Self-sufficient retirement community
Public park including conservation and recreation areas
Clean up pollution
Modern technology businesses, like computer,telecommunications
Schools-vo tech
Tear down unusable buildings
Use existing upgraded buildings
Golf course and tennis courts
Farming
Senior community
Petting zoo
14.. 5/19 meeting(Businesses/Mounds View):
What we do want:
Current county trail system, Long Lake etc. (Rice Creek corridor)
Consistent with character of the region
Remain compatible for existing wildlife
Consistent with character of land forms
Protect and enhance the vista, which is the highest point in the county
Golf course
Explore opportunities for community fields (things with lights on them)
consideration for regional community fields
Urban center/community center/region-serving node (beyond just recreation, including services)
Plan for possibility of LRT reaching the site's possible village center(transit stop/terminal)
Golf course which is integral with the community and other public open spaces
Reflection on the past history of the site
Successful conversion of existing businesses to non-military use
Parts should be preserved for open space, wetlands,parks
Grow local job base
Opportunity to address access issues with 35W, 10, CRI, 96, Lexington, CRH2, Hamline
Explore opportunities for Native Americans
Continued contamination clean up funding by the federal government
Feds fund it until they are done
Carry cleanup process to its conclusion
Any future use is compatible with the long range use plan of the city of Arden Hills
We need to honor the community in which the Arsenal is located
We need to check with surrounding communities--it must be sensitive to the needs of
surrounding communities
Some kind of mixed use which will aid the city, county, and school tax base
A good part of the site could be used as a demo of a truly integrated community(new town)
11
Prom, community pool in convention center area
Overnight lodge for community users
Rustic look for overnight lodge
Cross country ski trails
Restoring certain parts of property
Encourage Alliant to develop production that doesn't require safe zones
Run a Ghirardelli chocolate factory
Alternative energy equipment production(and generation?)
Non-polluting development
Encourage new development to use alternative energy--as pilot project
Historical building--focused on Arsenal's history--use existing buildings
Ice skating rinks--indoor and outdoor
Preserve building#1 (flagpole)
Recreational train ride--nature ride
6/13 meeting(Arden Hills):
Group 1:
Recreation
Ski trails
Non-commercial use of Lake with access for all including wildlife
Careful planning of residential-commercial to ensure above points
Condensed residential/commercial development
Possibly consider no motors on lakes
Group 2:
Golf course
Regional park including:
nature center
hiking trails
cross country ski trails
pave and unpaved bike trails (rollerblading)
picnic areas
swimming
equipment rental
natural area
horse trails
gardens
Recreation center
playground
banquet or wedding rental area,parties, etc. community gathering
classroom areas
Group 3:
Ski jump
Cross country ski trails
13
City hall and maintenance shop
Comprehensive plan incorporating natural features
Green belt
(Grainbelt)
Golf course--public!
15
Group 2:
Community benefits
Future generation
More tax revenue
Keeping property values up
Group 3:
Preserve natural setting
Values should reflect community (see community strengths)
Group 4:
No gambling
Self sustaining economically
A generous amount of"open" area
6/21 meeting(Arden Hills):
Group 1:
Environmentally sound and clean
Large community served
No gambling
Aesthetically pleasing
A cohesive plan, where uses are compatible
Wide diversity of people welcome: age, ethnic, income
Honesty,trust, respect, and a sense of reverence for people and the land as core values
Group 2:
Sustainable-able to pay for itself
Comprehensive plan geared to the characteristics of the land
Development geared to a human scale-buildings not overly large, area interesting by being
broken up
LONG RANGE plan-i.e. consider effect of any use on seventh generation
Conservation of natural resources whenever possible
Economically flexible to respond to changing market demands
People should be able to live near where they work-plans should reflect this goal
Sustainability
Democracy: village hall concept where citizens have input into governance, planning,
development on site
Cross-cultural, diversity in many ways built into planning and development
Space available (residential) for small groups, such as religious groups
No gated communities
Concern for children and family needs
Outlaw t.v. in this area
17
6/21 meeting(Arden Hills):
Group 1:
Share with every decision making body, and ongoing interaction with those bodies
Shared with citizens, especially those who have participated in the process,to generate additional
discussion
Info should be taken seriously by the decision making bodies
Decision-makers should challenge us to implement ideas
Group 2:
Give to people who are doing planning
Implementedinits_entirety
Share this information with decision-makers at the highest level possible, esp. values piece
Information should be used to get across the human values,not just economics
Share with all governmental units, all surrounding communities
Use info for good of all, not for benefit of any one community or to facilitate a"land grab"
Share with local papers, including Quad press
Publish ideas in Star Tribune and Pioneer Press
19
• Appendix B
Summary of Proposal
The Arsenal Cleanup and Conversion Project plans to carry out the following citizen participation
plan in order to solicit community input on future uses of the Twin Cities Army Ammunition Plant.
• Coordinate 3-5 community meetings in each of the four cities of Arden Hills, Mounds View,
New Brighton, and Shoreview, for a total of 12 to 20 meetings.
• Meetings will be comprised of residents, businesses and workers. The meetings will be designed
to solicit input from citizens about their community, its strengths and needs, and their ideas and
• Four of the 12-20 meetings will focus on specific constituency groups,to capture input from a
range of voices in the community. There will be one meeting each for businesses, youth, elderly
people, and low income people and displaced workers. The remainder of the meetings (8-16)
will be open to all area residents, businesses, and workers, with attention paid to ensuring that
participation is representative of the area's population.
• The citizen input will be consolidated into a final written report. The report will include
summaries of community strengths and needs, ideas and recommendations for future uses, and
related demographic information.
We plan to complete the report and present the information to the Reutilization Committee in July,
1995.
Arsenal Cleanup and Conversion Project
Citizen Participation Proposal
Introduction
The goal of the citizen participation process is to inform decision makers about the
concerns,hopes and ideas of citizens for future uses of the Army property. This will
enable leaders and citizens to plan together for a future of the site that benefits
everyone. The process will engage the community in thinking positively and proactively
about this parcel of land and the future of this community, and give decision makers the
information they need to plan wisely for conversion.
This proposal is presented by the Arsenal Cleanup and Conversion Project, a group of local
citizens and workers who are working to promote the successful cleanup and conversion of
the Army Ammunition Plant. The Arsenal Cleanup and Conversion Project has received a
grant from the University of Minnesota Extension Service to hire graduate student staff to
help carry out a citizen participation process and conduct related research. In addition,
University faculty are providing consultation and guidance throughout the process.
Planned Approach:
The citizen participation plan was developed with guidance and expertise from planning
faculty at the Hubert H. Humphrey Institute, as well as support from other social scientists
and community development professionals. A list of resource people is provided as an
attachment to this document.
Community Meetings:
To solicit community input,the Arsenal Cleanup and Conversion Project will coordinate a
series of community meetings. Three to five meetings will be held in each of the four
towns of Arden Hills, Mounds View,New Brighton, and Shoreview, for a total of twelve
to twenty meetings.
All but four of the meetings (in other words, 8-16 meetings) will be open to residents,
businesses or workers from each of the four towns. Members of nearby towns also will be
welcome to attend,though not contacted specifically.
The remaining four meetings will be designed to solicit input from specific constituency
groups --namely, businesses, youth, elderly, and low income and displaced workers. The
reason for holding targeted meetings is that these groups frequently are left out of
community planning and other citizen participation processes. Additional efforts need to
be made to ensure that they are included so that the process represents a wide range of
community voices. Members of these groups from all four towns may attend these
meetings, as there is only one meeting planned per group.
Meetings will be held in different geographic locations throughout each city to encourage
maximum participation and attract a broad range of participants. Participation will also be
solicited through community organizations (such as churches, PTAs or neighborhood
associations) that agree to sponsor a meeting. Sponsors would help contact members
regarding the meeting and provide meeting space, for example.
It is anticipated that an average of 15-20 people will attend each meeting, for a total of 180
to 400 participants. This number is considered sufficient for a representative sample,
according to commonly accepted sociological and anthropological research methods.
Rationale for Approach
The series of community meetings was designed to encourage interactive discussion,
which a survey would not accomplish. Meetings will be convenient to people's homes and
bring neighbors together. This type of forum should stimulate good thinking through the
mutual exchange of ideas, and generate a positive sense of collective problem-solving.
2
The citizen participation process focuses on the communities of Arden Hills, Mounds
View,New Brighton, and Shoreview, as they border the Army plant, are represented on the
Reutilization Committee, and are the most affected by the future of the site. Members of
nearby communities will not be actively solicited, but will be welcome to participate.
How people will be reached to participate:
The following methods of encouraging participation will be utilized. The methods are
designed to ensure broad-based, representative participation, within existing time
constraints.
Use of sponsoring organizations. Community organizations, such as churches, PTAs,
business associations, or neighborhood groups, will be sought to cosponsor or assist in
planning and publicizing meetings. The sponsoring organization could contact members to
attend a meeting,provide membership lists or meeting space, or other assistance.
Local newspapers, bulletin boards, and other community information sources will be used,
to spread notification as widely as possible.
In addition, flyers will be distributed in neighborhoods immediately surrounding each
meeting site. Personal contacts will be used, where appropriate, to encourage attendance.
Format of Community Meetings:
The community meetings will be information and brainstorming sessions, designed to
solicit input from citizens about their community, its strengths and needs, and ideas and
concerns for future uses of the Army property. There will be a standard format followed for
each meeting to ensure comparability of responses.
The first portion of the meeting will be devoted to acquainting participants with basic facts
about the Army site and the conversion process, as well as providing examples of other
successful conversion projects and/or community development or participatory planning
efforts.
The second portion will be a brainstorming session in which small groups of participants
will respond to a series of questions about community strengths and needs; ideas, hopes
and concerns about the Army site; and a discussion of what values should guide the
conversion process.
Finally, participants will complete a short exit survey. It will include basic demographic
information to ensure that meeting participation is representative of the community's
population, as well as other questions.
The meetings will be led by trained facilitators with coordination and organizational work
done by the Arsenal Cleanup and Conversion Project. Later meetings may be facilitated by
community members who receive training through our team of facilitators.
3
r
The Final Product:
The final product will be a written report which is based on information gathered from
community meetings and additional research.
The report will contain:
• a summary of community strengths and needs
• criteria and recommendations for reuse
• consensus on ideas for reuse, if any
• demographic information about the four communities*
• possibly, a s-.=, , - . - • • ... • • • --rns-from-particular-constituent
groups, such as low-income residents or youth.
*Demographic information will be collected with help from the Urban Coalition's Community Information
Clearinghouse program,which assists community organizations to gather and utilize census and other
demographic data.
Upon completion, the report will be presented to the Reutilization Committee, to inform its
planning efforts.
Anticipated Timeline for the Citizen Participation Process:
Community meeting refinement,preparation,publication 3/18-4/18
Hold 12-20 community meetings 4/18-6/16
Consolidate citizen input into final report form 6/17-7/8
Present final report to Reutilization Committee 7/9*
• Presentation date is tentative,based on the needs of the Reutilization Committee.
Resource people consulted in the design of the process (partial list):
Richard S. Bolan, PhD., Director of planning program, Humphrey Institute, U of MN
Barbara Lukerman, senior fellow, Center for Urban and Regional Affairs, U of MN
Tom Dewar,Senior Project Associate, Rainbow Research, Inc., Minneapolis
John McKnight, lecturer and workshop leader on "Rebuilding Neighborhoods from the
Inside Out;" forum sponsored by the Wilder Foundation; 3/3/95, St. Paul
Jay Clark,Project Director, Minneapolis Training Program, U of MN
Karen Dewar-Saxton,Executive Director, Seward Redesign, Minneapolis
Bill Traynor,Director, Neighborhood Partners, Inc., Boston, MA
Karen Pritz, Chair, Community Participation Committee, Hale Page Diamond Lake
Neighborhood Association, Minneapolis
Andy Michael,Economic Conversion Planner, Center for Economic Conversion, CA
Terry Reuther,Professor of Sociology, Anoka-Ramsey Community College
John M. Bryson,Professor of Strategic Planning, Humphrey Institute, U of MN
4
UNAPPROVED
1
2
3 PROCEEDINGS OF THE CITY COUNCIL
4 CITY OF MOUNDS VIEW
5 RAMSEY COUNTY, MINNESOTA
6
7 Regular Meeting
8 August 28, 1995
9 Mounds View City Hall
10 2401 Hwy. 10, Mounds View, MN 55112
11
12
13
14 CALL TO ORDER
15
16 The Mounds View City Council was called to order by Mayor Linke at 7:00 p.m. on
17 August 28, 1995.
18
19 PLEDGE OF ALLEGIANCE
20
21 ROLL CALL
22
23 MEMBERS PRESENT: Mayor Linke, Council members Trude, Blanchard,
24 Hankner and Quick
25
26 MEMBERS ABSENT: None
27
28 ALSO PRESENT: Samanth Orduno, City Administrator, Paul Harrington,
29 Community Development Coordinator, Michael
30 Ulrich, Director of Public Works; Cathy Bennett,
31 Economic Development Coordinator, and Don Brager,
32 Finance Director.
33
34 ADDITIONS TO AGENDA:
35
36 There were no additions to the agenda for this meeting.
37
38 Mayor Linke took this opportunity to notify the Council members and staff that he was
39 notified today of a great loss to the city. The city's former Fire Chief, Ron Fagerstrom
40 passed away over the weekend. This was a great shock to all those who have known and
41 loved him. He spent a lot of time and did a lot of great things for the City of Mounds
42 View.
43
44 The visitation for Mr. Fagerstrom will be on Wednesday, from 5-9 p.m. at the Miller
45 Funeral Home in Fridley. The funeral will be at 11:00 a.m. on Thursday, August 31, 1995
UNAPPROVED
Mounds View City Council
Regular Meeting-August 28, 1995
2
1
2
3 at St. John the Baptist Church in New Brighton with a gathering afterwards at the VFW in
4 Spring Lake Park.
5
6
7 APPROVAL OF MINUTES:
8
9 MOTION/SECOND: Trude/Blanchard to remove the July 17, 1995 Regular Council
10 Meeting Minutes from the Table.
11
12 VOTE 5 ayes 0 nays Motion Carried
13
14 MOTION/SECOND: Trude/Blanchard to accept the July 17, 1995 Regular Council
15 Meeting Minutes as Amended.
16
17 VOTE 5 ayes 0 nays Motion Carried
18
19 ACCEPTANCE OF ADVISORY COMMISSION MINUTES:
20
21 MOTION/SECOND: Hankner/Quick to accept the Economic Development Authority
22 Meeting Minutes from May 25, 1995.
23
24 VOTE 5 ayes 0 nays Motion Carried
25
26 CONSENT AGENDA:
27
28 Samantha Orduno, City Administrator, read the Consent Agenda as follows:
29
30 A. Declare Surplus Equipment, Staff Report No. 95-1432C.
31
32 B. Adopt Resolution No. 4798 Approving Just and Correct Claims Against City Funds.
33
34 C. Licenses for Approval
35
36 Garbage Haulers -Expires June 30, 1996
37 Materials Recovery-Renewal
38
39 Kennels-Expires August 31, 1995
40 Mary V. Niezgocki-Renewal (Residential)
41
42 General (Commercial)Expires June 30, 1996
43 All Weather Roof(AWR, Inc.) -New
44 Schroeder Associates, Ltd. -New
45
uNAPPRovED
Mounds View City Council
Regular Meeting-August 28, 1995
3
1 HVAC -Expires June 30, 1996
2 White Bear Furnace -Renewal
3
4 Mayor Linke asked if there were any items the Council desired removed from the Consent
5 Agenda; there were none.
6
7 MOTION/SECOND: Trude/Hankner to Adopt the Consent Agenda as Presented.
8
9 VOTE: 5 ayes 0 nays Motion Carried
10
11 RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR
12
13 Mayor Linke explained that this portion of the meeting was designated for anyone who
14 wished to speak to the Council on items that were not on the Agenda. There were no
15 comments or requests from the floor.
16
17 PUBLIC HEARINGS
18
19 There were no public hearings scheduled for this meeting.
20
21 COUNCIL BUSINESS
22
23 A. Consideration of Resolution No. 4800 Regarding Request for Development Review,
24 Midwest I.V., Planning Case No. 419-95, Staff Report No. 95-1433C.
25
26 Paul Harrington, Community Development Coordinator, explained that this was for a
27 project immediately north of the Bridges Golf Course property. The development
28 includes an approximately 30,000 square foot facility for manufacturing and office space.
29 He noted that the Planning Commission reviewed this plan throughout the summer;the
30 focus of their review was on physical development review of the property which includes
31 landscaping, parking, wetland implications, drainage on the property, etc. Their findings
32 were that the development met the intention of the code as was written and they
33 recommended approval. When it was brought before the City Council, however there
34 was the issue of drainage on the property and the city's consulting engineer, Short-Elliott-
35 Hendrickson looked at the plan that had been presented and it was their recommendation
36 that the entire site also be included in their drainage plans. This would allow future
37 development of those properties to proceed without having to do a re-planning of the
38 drainage on the site. The applicant's planning case also included a wetland alteration
39 permit for his encroachment into the 100 foot buffer zone which surrounds all wetlands.
40 This was also reviewed by Short-Elliott-Hendrickson and found that encroachment would
41 not negatively impact the wetland. Based on those findings that the discussions held at
42 the August 7, 1995 City Council Meeting, staff was directed to draft Resolution 4800.
43 Mr. Harrington noted that there are two contingencies on the resolution, one is that
44 landscaping on the property take place according to the direction of the City Forester, and
45 that the applicant be required to enter into a Development Agreement as the ponding areas
UNAPPROVED
Mounds View City Council
Regular Meeting-August 28, 1995
4
1 that they will be constructing as a part of the development will service a large area and be
2 located on an outlot which is under City control.
3
4 Ms. Trude complimented staff; stating they spent a lot of time evaluating the concerns that
5 were brought up at the work session of the council, all of which have been addressed.
6 Also the Planning Commission has worked with the developer reviewing and reworking
7 the site to come up with a plan for parking if that facility would ever change hands in the
8 future. In the meantime, the city will actually see a larger area of green space in the
9 development.
10
11 Mr. Darrell Anderson of Design Partnership Architects presented several drawings,
12 showing the elevations, the landscape plan and the exterior design o t e l ui sing.
13
14 Mr. Quick stated he appreciated the developer's responsiveness to the Council's concerns.
15
16 MOTION/SECOND: Quick/Hankner to adopt Resolution No. 4800, Regarding Request
17 for Development Review.
18
19 VOTE: 5 ayes 0 nays Motion Carried
20
21 Consideration of Resolution 4801, Authorizing Development Agreement No. 95-100.
22
23 Paul Harrington explained that Resolution 4800 was based on a contingency that a
24 Development Agreement be entered into. He has prepared Resolution 4801 which
25 authorizes the Mayor and the City Administrator to execute the Development Agreement
26 on behalf of the City Council. A draft of this Development Agreement was included for
27 the Council's review.
28
29 MOTION/SECOND: Blanchard/Trude to adopt Resolution 4801, Authorizing
30 Development Agreement No. 95-100.
31
32 VOTE: 5 ayes 0 nays Motion Carried
33
34
35 B. Consideration of a Proposal to Update the City's Water Meter Reading System.
36
37 Michael Ulrich, Director of Public Works, explained that after the August 21, 1995
38 Informational Meeting regarding the proposed Water Meter Changeout, there were a
39 couple of other options that the Council directed staff to investigate. One was to replace
40 the city meters on an incremental basis and not complete any improvements to the meter
41 reading system. Mr. Ulrich explained that currently the city has approximately 1,000
42 meters that are ten years old or newer and if the city would start to replace those meters
43 with the current staffing levels, it is estimated that approximately 200 meters could be
44 replaced per year. This would not do anything for the current reading system and it would
45 be very difficult with the city's hours to maintain and try to schedule appointments with
UNAPPROVED
Mounds View City Council
Regular Meeting-August 28, 1995
5
1 residents to change out these meters. This did not seem like a viable solution to the
2 problems.
3
4 The second option would be to install either of the two Options with in-house staff. It is
5 estimated that four or five meters could be changed out per day. Additional staff members
6 and an additional full time installer would have to be employed plus a part time secretary
7 to help handle the scheduling, etc. All of these items are proposed in the RFP to be
8 completed by the contractor. The estimated time frame for in-house staff to complete this
9 would be 3 to 4 years and the cost of this labor is approximately$235,000, versus the
10 $210,350 in the RFP. This would still require cards to be mailed out by staff and a
11 considerable amount of data entry. Additionally, one more vehicle would be necessary for
12 the installer.
13
14 Ms. Hankner stated in the 1980's the City was rebuilding the water meters as they were
15 trying to save money. It came to a point where the city could not keep up with rebuildng
16 the meters so the city hadto start replacing them. Others will be needing to be changed as
17 well and it is her thought that the city should take care of the entire problem and replace
18 the meters now so that the city will have a system that is reliable and one that will last for
19 the next 20 to 30 years.
20
21 Ms. Trude stated she has been talking with some people in other cities about this issue.
22 When she talked with staff from New Brighton, who replaced their system one or two
23 years ago with a touch-read system, they said the revenue does not increase due accuracy
24 of the water meters. The real savings are in the staff time internally. The biggest problem
25 she feels is that the city is tying up a lot of public works staff in trying to work with
26 uncooperative residents or those who are busy.
27
28 Ms. Trude explained that Option#2 is 40%less costly and it can pay for itself without
29 residents having a surcharge added to their quarterly water bill. In her mind, this system is
30 the only one she can justify.
31
32 Mr. Ulrich noted that at the August 21, 1995 Informational Meeting, one of the concerned
33 residents asked if NSP would be interested in reading the city's water meters for a fee.
34 This resident put in a lot of work and talked with several people. This was also done by
35 Mr. Ulrich several months ago, however he was not able to get them to return his calls.
36 Mr. Ulrich stated he talked with Annie Hoffinan who is in charge of the metro meter
37 division of NSP who stated anything is possible in working with NSP. They are currently
38 working on a project with the City of Cottage Grove, and depending upon the type of
39 system they install,NSP may read the meters or have the city read the NSP meters. Mr.
40 Ulrich stated he would like to thank the resident for his work. It is possible that if the
41 phone read system were installed, the city could read NSP's gas and water meters.
42
43 Mayor Linke briefly explained the two Options that were before the City Council for
44 consideration. He noted that Option#1 includes a$3.00/quarter surcharge to residents.
45 Approximately $2.68 of this would go to help pay back the loan and $.32 would go into a
UNAPPROVED
•
Mounds View City Council
Regular Meeting-August 28, 1995
6
1 fund for future work on the system. Additional costs include options of going with a radio
2 read system rather than a phone read which would cost $25.00 plus staff is proposing
3 adding a quarterly charge (approximately$15.00)to read the meter. If a resident will not
4 allow the change over to be made, they will be charged an additional $50.00 per quarter.
5
6 MOTION/SECOND: Hankner/Blanchard to recommend that the Council accept Option
7 #1 and award the RFP from WaterPro to conduct the install the proposed water meter
8 change out, authorize a loan from the Special Projects fund in the amount of$500,000,
9 the utilization of$330,000 from the WAC fund to pay for the capital expense of the
10 equipment, and transferring both amounts to account#700-3961 Transfers from other
11 funds, amend the Water Fund Budget account#700-396' Transfers from other funds by
12 adding $830,000, and add $830,000 to account#700-4123-703 Water Infrastructure
13 Program for that amount, institute a quarterly meter charge on all meters based on Option
14 #1, authorize meter reading charge of$15.00, for optional radio read, authorize $50.00
15 reading charge for any resident failing to allow the meter change out, and to authorize the
16 Director of Public Works to sign all change orders up to two percent (2%) of the
17 projected project cost, to be funded from the WAC fund.
18
19 Ms. Hankner stated she feels by investing in this particular system the city will not be in a
20 situation of upgrading it in the near future as they would if they were to go with Option
21 #2. The financing has been worked out and this is the most cost effective route of the
22 options before the council.
23
24 Ms. Trude stated she disagrees with Ms. Hankner's view that Option#1 is the most cost-
25 effective system. It costs 40% more than the next alternative. She has a hard justifying
26 charging each resident an additional $3.00 per quarter for an indefinite period of time.
27 She stated it is difficult to buy a system that has a useful life of about 25 years and it takes
28 almost that amount of time to pay it off The second option is not something that needs
29 to be upgraded. Mounds View is ideally set up for touch read system as the houses are
30 located close together. The communities that have gone to a phone read system have
31 done it out of necessity. Their homes are one to five acre lots.
32
33 At this time, Ms. Trude stated she cannot justify going to anything more than the touch
34 read system which meets the needs of the staff, city council and residents.
35
36 Mayor Linke stated the system will be paid for in twelve years, not 25 years as stated by
37 Ms. Trude. He would like to express his support of Ms. Hankner's motion. He feels that
38 for the city residents and staff, Option#1 is the best way to go.
39
40 Mr. Quick asked Mr. Brager, Finance Director, how much he pays for system
41 repair/replacement as a resident of the City of New Brighton.
42
43 Mr. Brager noted that this is based upon the water consumption each quarter. Assuming
44 it is 21,000 gallons per quarter, he would pay$9.00 for sewer and $8.50 for water each
45 quarter. This is in addition to the water charge.
iiNAPPRovED
Mounds View City Council
Regular Meeting -August 28, 1995
7
1
2 Mr. Quick noted that Mounds View is proposing only a$3.00 charge per quarter and of
3 this $.32 will go into a fund for future repairs.
4
5 Ms.Hankner noted that the City Council cannot commit future councils to that $3.00
6 charge. The council is only committing it for the time frame under this financing plan.
7
8 Ms. Trude apologized for quoting incorrect figures as to when the system will be paid in
9 full.
10
11 Duane McCarty, 8060 Long Lake Road, stated he was under the impression last week that
12 there would be a little bit longer time frame m which to respond. He is still not sure if he
13 understands why a "pay as you go" system will not work for the City of Mounds View.
14 He does not feel residents should incur debt on their children and grandchildren. He does
15 not understand why it would be more difficult to schedule change out with residents under
16 an on-going maintenance program than an entire program.
17
18 Mayor Linke stated in regard to the ongoing system, the city has been doing that since the
19 1980's. The city has not been able to ever catch up or jump ahead of the system. Right
20 now the city is replacing approximately 75 meters each year. There is not sufficient staff
21 to accommodate the changes.
22
23 Mr. McCarty stated he is a firm believer in participating democracy and he strongly feels
24 that it does not hurt to give another week or two to the public to be sure that they all
25 understand what is being done. The public may have some worthwhile ideas too.
26
27 Mayor Linke noted that the national accuracy average in water meters is 85%. The city's
28 accuracy was found to be 94%but this was only based upon the inspection of 30 meters.
29
30 VOTE: 4 ayes 1 nay(Trude) Motion carried.
31
32 REPORTS
33
34 1. Report of Council members
35
36 Council member Quick stated he had the opportunity to visit the golf course on Saturday,
37 August 26, 1995. He ran into twelve golfers, only two from Mounds View. They all
38 commented that they thought the golf course was fantastic. The two Mounds View
39 players had high regards for the course, stating they could both play at their own level.
40 He further noted that the fairways and greens are in a lot better shape than they were at
41 the grand opening. He wished to credit the grounds crew for their hard work.
42
43 Council member Blanchard: No Report
44
rAP P R OVED
Mounds View City Council
Regular Meeting -August 28, 1995
8
1 Council member Hankner: She reported that she had just recently played the course for
2 the first time and commented that it was a fun and challenging course.
3
4 Council member Trude: Ms. Trude stated coming up in September there are two
5 meetings that will be held regarding the Arsenal which will be held at New Brighton's
6 Family Service Center. She will be attending those. Arden Hills has hired outside
7 consultants and they have had all their city meetings. Now they have six plans that they
8 will present to the Re-Use Task Force. She stated if anyone has any concerns or
9 questions, she would encourage them to call her at her residence. Otherwise a report
10 will be presented to the public in the Fall of 1995.
11
12 Report ofTMayor Linke:
13
14 Mayor Linke did not have a report this evening.
15
16 Report of Administrator:
17
18 Samantha Orduno stated, in following up to Ms. Trude's report, there is a new Board that
19 is being talked about forming. This is at the request of residents primarily from the New
20 Brighton/Arden Hills area. It is a provision of Federal Law that at the request of
21 residents, the Army will form a "Restoration Advisory Board". This is to be a group of
22 residents, business people and all the interest groups. They will take approximately two
23 months to see how they will be forming this. Representatives from the Army will be at the
24 September work session to describe this Restoration Advisory Board. Their task will be
25 to oversee and advise on the restoration of the site and the clean up of the site. Ms.
26 Orduno stated she will be at the September work session and will discuss this with the
27 council members at the September work session.
28
29 Report of Staff
30
31 Mike Ulrich explained that the contractor who is completing the street sealing is in town
32 and started work on Monday, August 28th. Notification was left on every resident's door
33 or mailbox as to the tentative schedule for sealing the roads. The entire road will be done
34 at one time and it will take from four to six hours to completely cure. He asked that
35 residents be cooperative and apologized to residents for the inconvenience of it.
36
37 The next Council Work Session will be September 5, 1995 at 6:00 p.m.
38
39 The next Council meeting will be held on September 11, 1995 at 7:00 p.m.
40
41
42
43
44
45
•
D
E Mounds View City Council
Regular Meeting-August 28, 1995
9
1
2
3
4 ADJOURNMENT
5
6 There being no further business before the Council, Mayor Linke adjourned the meeting at
7 8:00 p.m.
8
9 Respectfully submitted,
10
11
12
13 Tamara D. Saefke
14 Recording Secretary
15 City of Mounds View
16
WYOF
REQUEST FOR COUNCIL CONSIDERATION
Agenda Section: 1.
11706STAFF REPORT Report Number: 95-1434WS
W AGENDA SESSION DATE September 5, 1995 Report Date: 8-31-95
DISPOSITION
Item Description:
Continued Discussion of Pedestrian Bridge Over Highway 10
Administrator's Review/Recommendation:
- No comments to supplement this repor j. (4 '
- Comments attached. ))
Explanation/Summary (attach supple..•nt sheets as . cessary.)
,SUMMARY; -
This item is presented at Councilmember Julie Trude's .request. At a
prior work session, the City Council requested funding options for the
$120, 000 match and funding for design and inspection services of
approximately $65, 000 for a total City contribution of $185,000. The
federal grant is $480,000. The estimated cost of the bridge
construction project is $600, 000. Construction inspection services are
estimated at $35,000 and design costs are estimated at $30,000.
Enclosed are letters of support written by members of the community.
Members of the Planning Commission prepared a letter of support which is
also included in this packet. Construction of the pedestrian bridge is
a goal of the Parks and Recreation Commission. Members of the Parks and
Recreation Commission have written letters informing and encouraging
residents to voice their desire for the pedestrian bridge.
Also enclosed is a memorandum from Public Works Director Michael Ulrich
stating annual estimated maintenance requirements for the pedestrian
bridge once it has been constructed. This memorandum will address the
concern of annual maintenance costs of the pedestrian bridge.
Three funding options have been formulated for your review. One offers
no use of TIF funding. The second offers partial use of TIF funding.
The third option is total TIF funding.
Mary S a on, or of Parks, Recreation and Forestry
RECOMMENDATION;
COUNCILMEMBER'S
REPORT
Submitted by: Councilmember Julie Trude
Topic of Report: Pedestrian Bridge
Date of Report: August 31, 1995
SUMMARY:
Additional information has been pulled together by staff to
answer your questions about the potential financing, maintenance
and use of the proposed pedestrian bridge for which we have been
awarded a federal grant of $480, 000. As you have noticed,
residents have attended several work sessions this summer
anticipating possible action by the Council on this item. In
addition, we have received several letters from residents, even a
letter from a Shoreview resident who has children employed and
attending school in Mounds View. I've been contacted by many
members of our commissions, FOCUS 2000 issue study groups, and
people who want this bridge built that have never come to City
Hall for any other issue.
The issue is whether the City Council approves the 20% matching
portion of this grant ($120, 000) and agrees to enter into a fixed
price contract with BRW for the engineering, design and
construction management and inspection costs (about $63,000) .
All of the architectural/design firms believed that an
attractive, creative and functional design, requiring virtually
no maintenance, would come in under the $600, 000 allowed for this
project. Some of the options available include using colored
concrete, arching the walkway to reduce the amount of ramping
required to enter the walkway, ornamental railing and lighting, a
roof design that ties in with the architecture of the shopping
centers and library, circular ramps as opposed to the switchback
ramp, identifying our city on the side of the bridge, etc. The
grant was awarded to our city under the "Enhancement" category
and the engineering experts have informed us that rules about
approved construction materials will allow more creativity in
1996 than has been the case in the past.
PEDESTRIAN BRIDGE FUNDING OPTIONS
OPTION #1 - USING NO TIF
1996 Franchise Fees $50, 000
1997 Franchise Fees 50, 000
*1995, 96 & 97 Park Dedication Fees 61, 371
Street Light Utility Fund 10, 000
Recreation Activity Fund 13, 629
$185, 000
*This is the total amount of Park Dedicated Funds and would
deplete the entire fund. Last Everest Park Dedication is 1997.
OPTION #2 - USING PARTIAL TIF FUNDING
1996 Franchise Fees $30, 000
1997 Franchise Fees 35, 000
1995, 96, 97 Park Dedication Fees 61, 371
Street Light Utility 10, 000
TIF 48, 629
$185, 000
*This is the total amount of Park Dedication Funds and would
deplete the entire fund. Last Everest Park Dedication is 1997.
OPTION #3 - USING ALL TIF FUNDING
Tax Increment Funding $185, 000
CITY OF
QUADS
Phone: (612)784-3055
Q Jj Fax: (612) 784-3462
"Quite Simply the Best"
August 16, 1995
Honorable Mayor and City Council Members
City of Mounds View
2401 Highway 10
Mounds View, MN 55112-1499
Dear Mayor Linke and City Council Members:
We,the Mounds View Planning Commission, continue to support City Council Resolution#4531,
approving the TEP ISTEA grant for a pedestrian bridge which would encourage pedestrian bicycling
transportation and visitation of City services and facilities. The Planning Commission believes that
construction of a pedestrian bridge across Highway 10 would encourage mobility and ease of access
to businesses, restaurants, the library, churches, schools, parks as well as the city center.
The Planning Commissions also urges the City Council to approve the matching funds required for
the project. Realizing there has been extended discussions regarding the use of Tax Increment
Financing funds, the Planning Commission requests the City Council review the attached Springstead
publications. These publications show that Tax Increment Financing revenues may be used for: (1)
Public improvements, (2) Social, recreational and cultural facilities, (3) Land acquisition and site
preparation (private), (4) Soils correction, and (5)Administration (up to 10%).
In addition, the City of Mounds View's Bond Attorney, Jim O'Meara, Briggs and Morgan, has provided
his legal opinion in the Establishment of the Mounds View Economic Development Project,Adoption
of it's Project Plan and Amendment of Tax Increment Financing Plan, Section 1.4 "Amendment and
Consolidation of the Development Programs; Designation as Project Plan"that permitted uses
include: (1)the attraction, retention, rehabilitation and preservation of commercial, industrial, retail,
residential, recreational and public service facilities, including necessary or desirable park and
recreational facilities, both active and passive; (2)new and rehabilitated public infrastructures; (3)
community and other public service centers; (4) senior/mature adult and/or other housing
development partnerships or other multi-use housing projects and facilities; (5) other public utilities
(including telecommunications); (6) business incubator loan and other business programs; (7)
transportation systems; (8) and all related activities or undertakings that may be desirable or
necessary in connection with the completion and integration of such community development.
espectfully,
Ao‘tk,A43.a.d7e43- -
Mounds View Planning Commission
PsovDWITH 2401 Highway 10 • Mounds View, MN 55112-1499 s.4i)
100%recycled paper
Equal Opportunity Employer
LAW OFFICES
BRIGGS AND MORGAN
PROFESSIONAL ASSOCIATION
•
2200 FIRST NATIONAL BANK BUILDING
SAINT PAUL,MINNESOTA 55101
TELEPHONE (612) 223-6600
FACSIMILE (612) 223-8450
MINNEAPOLIS OFFICE
July 21, 1995 2400 I D S CENTER
WRITER'S DIRECT DIAL NUMBER MINNEAPOLIS,MINNESOTA 55402
TELEPHONE 10121 834-8400
FACSIMILE 18121 334-8050
(612) 223-6420
VIA FACSIMILE
Samantha Orduno
City Administrator
City of Mounds View
Mounds View City Hall -
2401 Highway 10
Mounds View, Minnesota 55112
Cathy Bennett
Economic Development Coordinator
City of Mounds View
Mounds View City Hall
2401 Highway 10
Mounds View, Minnesota 55112-1499
Re: Highway 10/Long Lake Road Pedestrian Bridge
Dear Samantha and Cathy:
You've asked whether the City could use tax increments from its Development
District Nos. 1, 2 and 3 (and the tax increment districts therein), which as you may recall we
consolidated and modified as of May 9, 1994, into something that was redesignated as the
"Mounds View Economic Development Project".
I understand that the City expects to receive a federal grant for a sizeable portion of
the cost of this bridge but that perhaps $185,000 would have to be funded from City sources,
and that's where the tax increment question arises.
For the reasons outlined below, I think the answer is yes, assuming that the Council
believes that such an expenditure and the completion of that project would indeed be in
furtherance of one or more of the goals and objectives of the "Project Plan" for these
districts.
BRIGGS AND MORGAN
Samantha Orduno
Cathy Bennett
July 21, 1995
Page 3
Please let me know if I can be of assistance to you in responding to any questions or
comments on this. Iames
very t ,
P. O'Meara
JO:lbh
•
MEMORANDUM
_ MEMO TO: Mayor and City Council
FROM: Michael Ulrich, Director of Public Works Z(
DATE: August 31, 1995
• --. - . . Brid.e
Park and Recreation Commissioner Dave Long spoke with me yesterday
about any maintenance concerns I might have regarding the
Pedestrian Bridge that is proposed for TH 10 . I explained that
maintenance of the bridge is a concern and was addressed by the
interview team with the consultants that replied to the RFP.
During each interview questions were _ asked about snow removal,
graffiti, and painting. Each consultant responded that the bridge
would be designed to require minimal maintenance . Concrete could be
colored to eliminate painting. Snow removal equipment would have
adequate access and clearance for operation.
If this bridge were constructed, additional labor would be required
to completely clear snow from the' edges of the bridge following a
snow storm. This would occur after the bridge has been cleaned
initially, and would prevent snow on the edges from melting and
freezing on the bridge deck. If chemicals are necessary for
deicing., and noncorrosive materials would be a relatively small
additional expense.
Staff does not expect that the maintenance of this structure will
add a burden to the existing maintenance activities performed by
the current staff-. If Council has any questions concerning
maintenance of the proposed bridge, please feel free to call me.
A PROPOSED PROJECT WORK PROGRAM AND FEE SUMMARY
FOR THE PEDESTRIAN BRIDGE ACROSS HIGHWAY 10
Project Work Program
B RW
soj
The following Work Program outlines the tasks required to fulfill the
objectives of this project. The breakdown of tasks generally follows
the task description prepared by the City, but elaborates on
individual tasks to further define the effort required. The work
would consists of the following basic tasks:
Task A: BRIDGE TYPE AND FEASIBILITY STUDY
Task B: BRIDGE DESIGN, PLANS AND
SPECIFICATIONS
Task C: CONSTRUCTION ENGINEERING
Task A - Bridge Type Task A1.0 - Project Coordination
Study and Feasibility
Study Report Description: Maintain project control through internal team
meetings, team meetings with City staff and
through other forms of communication.
Subtasks: • Schedule and conduct initial meeting of Project
Team, City and possibly Mn/DOT staff.
= Identify roles of key personnel and establish
communication procedures
- Review and concur with responsibilities of
consultant and City
V - Establish submittal requirements, review
dates and overall project schedule
• Establish need and frequency of ongoing
Project Team meetings/ reviews. Participate
in meetings and document meeting minutes.
• Monitor progress and manage BRW staff and
subconsultants.
4
Deliverables: Project Schedule - Chart
Meeting Minutes - Memoranda
Status Reports - Memoranda
Key Staff: Ayaz, Mayes, Pakalns, BRW
BRW, Inc. Pedestrian Bridge Over TH 10
azisoi 5
Project Work Program
Continued
•
Task A2.0 - Project Initiation and Research
Description: Theinitial phase of the projectdevoted to obtaining
and analyzing available data for use in project
design.
Subtasks: • Data Research
- Obtain as-built and proposed future . •
develo•ment •lans for TH 10 under
proposed pedestrian bridge.
- Obtain as-built utility plans (public and
private)
a
- Obtain proposed city utility improvements
and drainage studies
• Data Analysis
„s
- Analyze data obtained for applicability to
project
- Disseminate data to appropriate staff for use
in design
Deliverables: None l�
Key Staff: Ayaz, Mayes, BRW
in
Task A3.0 - Base Mapping/Supplemental Field Surveys .
Description: If available, obtain planimetric mapping and Digital
Terrain Model from City of Mounds View and
prepare data for design application.
Subtasks: • Obtain electronic files of mapping and DTM.
• Verify base mapping through field
reconnaissance.
• Perform supplementary field surveys as
needed.
al
BRW, Inc. Pedestrian Bridge Over TH 10
#21so1 6 _
Project Work Program •
Continued
•
• Supplement base map with topographic
ground surveys for areas needing verification
or accuracy enhancement.
• Add as-built utility data as base map layer.
Deliverables: Updated planimetric base map.
Key Staff: Dahl, BRW
Task A4.0 - Bridge Type Study
Description: Study several bridge type and architectural
treatment for each of the bridge types.
Subtasks: • Prepare preliminary sketches for a minimum
of three bridge types
• Prepare architectural rendering for each of the
bridge types
• Prepare cost estimate for each of the bridge
type
• Discuss with City and the Citizen Committee
Deliverables: Bridge type sketches
Architectural renderings
Key Staff: Ayaz, Pakalns, BRW
Task A5.0 - Community Involvement
Description: Conduct 2 to 4 public informational meetings
Subtasks: • Prepare colored layouts of subsequent
alternatives for following meetings.
• Develop photo simulations of bridge types if
desired by the City.
•
BRW,Inc. Pedestrian Bridge Over TH 10 '
#21801 7
1
Project Work Program
Continued :o
• Prepare displays for City offices for view by
public.
Deliverables: Colored layouts, architectural renderings and photo
simulations of
Input on Alternative Selection
Key Staff: Ayaz, Pakalns, BRW
Task A6.0 - Geotechnical Services
Description: Obtain soil borings for each of the bridge
substructure units and provide foundation pile 111
recommendation.
Subtasks: • Drill foundation borings at proposed bridge
substructure locations. .
• Study and recommend pile type and length for Aim
each of the substructure units.
• Prepare report discussing exploration program,
data obtained and foundation
recommendations.
Deliverables: Geotechnical Subsurface Investigation
Soil Boring Logs
Discussions and Recommendations
Key Staff: Rudd, AET
Task A7.0 - Feasibility Report
Description: Prepare a feasibility study report evaluating bridge
alternatives.
Subtasks: • Determine and evaluate bridge alternatives
• Prepare cost estimate for each alternatives
•
• Discuss advantage/disadvantage for each
alternative •
• Present study for review and discussion by the
City r
BRW, Inc. Pedestrian Bridge Over TH 10
Qum 8
Project Work Program
0 Continued
Deliverables: Feasibility Study Report
Key Staff: Ayaz, Pakalns, Maves, BRW
Task B - Bridge Design, Task B1.0 - Bridge Design and Plans
Plans and Specifications
Description: Prepare preliminary and final bridge plans for
Mn/DOT State Aid review and approval. Prepare
detail construction cost estimate.
Subtasks: • Prepare preliminary bridge plan for the
selected alternative.
• Submit preliminary bridge plan to City and
Mn/DOT State Aid review and approval.
• Design structure in accordance with the latest
AASHTO code and Mn/DOT design and
detailing standards.
• Prepare final detail construction plans.
• Submit final plans to City and Mn/DOT State
Aid for review and approval.
Deliverables: Preliminary Plans
Final Bridge Plans and Design Computations
P Construction Cost Estimate
Key Staff: Ayaz, Maves, Vincent, BRW
Task B2.0 - Landscape Plans and Specifications
Description: Prepare landscape plans and specifications for areas
around the approach rams and piers
Subtasks: • Prepare landscape plans and coordinate with
City and Citizen Committee ,.
• Finalize landscape plans
• Prepare specifications that would induded
with the construction proposal package
•
BRW, Inc. Pedestrian Bridge Over TH 10
main 9
Project Work Program
Continued
Deliverables: Landscape final plans •
Landscape specifications
Key Staff: Harrington, Behringer, BRW
Task B3.0 - Special Provisions and Construction Bid Proposal
•
Description: Prepare supplemental specifications unique to the
project that would-not b e-Mn/_a•
Standard Specifications for Construction. Prepare
Construction Bid Package (Proposal).
Subtasks: • Determine all materials or construction ,12111
procedures not included in Mn/DOT Standard
Specifications for Construction. •
• Provide detail specifications for each unique
material or procedure, criteria to be followed
and method of measurement and payment.
• Obtain and incorporate as necessary City
utility specifications and details, together with
methods of measurement and payment.
• Identify and incorporate any unique General
Requirements and Covenants that may be
necessary.
MEI
• Prepare special provisions, (Division SB).
• Prepare construction bid package
Deliverables: Bid Package
Key Staff: Ayaz, Green, BRW
•
all construction inspection, material testing
Task C - Construction Description: Perform p
Engineering and survey activities during the lifetime of the
construction phase of the project
Subtasks: • Provide precise horizontal and vertical controls
for all construction items
BRW, Inc. Pedestrian Bridge Over TH 10
#21801 10
Project Work Program
Continued
•
• Provide line and grade control stakes for
utility construction
• Maintain contractor scheduling and staging
• Provide full-time inspection during bridge
construction activities
• Maintain as-built conditions drawings
• Concrete cylinder breaks
Key Staff: Green, BRW; Rudd, AET
-z -
BRW,Inc. Pedestrian Bridge Over TH 10
main 11.
4
0 - FEE SUMMARY
• (Pedestrian Bridge over T.H.10)
0, -
• Task A:Feasibility Study and Report ,. - • ,
3 - - , TASK • TASK • • TOTAL TASK •
NUMBER , - -DESCRIPTION • COST
) • ' . TASK A-FEASIBILITY
rnif,/a41/41.444 -64;i24 -
) - A1.0 PROTECT COORDINATION 6320 -
A2.0 PROJECT INITIATION AND RESEARCH $200 -
A3.0 BASE MAPPING/SUPPLEMENTAL FIELD SURVEYS S400 1- 17406, •
i _ -
A4.0 BRIDGE TYPE STUDY $1,800 .
I -: • _ . - A5.0 COMMUNITY INVOLVEMENT $1,800
p • • • A6.0 GEOTECHNICAL SERVICES $2,400
' te 880
I Task B:Preliminary and Final Design • .
3 _. _ TASK TASK - . TOTAL TASK
• , NUMBER DESCRIPTION COST
I - .•. _
TASK B-PRELIMINARY AND FINAL DESIGN - •
31.0 BRIDGE PLANS . - $16,000
32.0 ARCHITECTURAL TREATMENT - . $4,800
83.0 - LANDSCAPE PLANS ' . $3200 -
,
--.. 34.0 COST ESTIMATES $500
b - •
B5.0' SPECIAL PROVISIONS/CONSTRUCTION BID PROPOSAL $1,200
b, • g ,:,ii,i,i,•.],,i•:-:Ri,•:ii,:.::,:,,i,.,,]•::,i,:,im•:.:,,,i,i•,ritEtlmtro•ARiyiAr.4DTTNAL,DEstcN-:iT.GT2Ati,:,,ii,,i7i; ,io,,,,,,,,,,: :,.::,,,,:,,,,,,,:m,: J,i,i,io,:,,,-qim:::*i*i:K:i:.ix ** ps2.4.70(y
I , • .
Task C:Construction Engineering
4 , -
TASK TASK FEASIBILITY TASK
b " • - NUMBER - DESCRIPTION • COST •
* • • _ TASK C-CONSTRUCTION -
1 , . C1.0 CONSTRUCTION ENGINEERING .
C1.1 CONSTUCTION STAKING $2,400
C1.2 CONSTUCTION INSPECTION $22,000
#
• C1.3 CONSTUCTION TESTING $1,800
4
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INTER
OFFICEMEMO
To: Samantha Orduno, City Admini trator
From: Michele J. Severs°
Subject: Pedestrian Bridge
Date: September 5, 1995
I received a call from Carolyn Ryhti, a resident, who wanted to voice her opinion again on the
pedestrian bridge. She asked me to pass the following on to you:
She and her husband are both in favor of the pedestrian bridge.
She had provided written correspondence to the Council earlier, but wanted to reaffirm her
support of the pedestrian bridge.
J
September 3, 1995
Dear Members of the Mounds View City Council,
This letter is in support of the pedestrian bridge across Highway 10 at Long Lake
Road. I wrote a similar letter prior to the July meeting and wish to voice my continued
support of this project. Over this hot summer, I have given considerable thought to the
city of Mounds View in general and this project in particular. Most of these thoughts
came as I traveled throughout the city either on a walk, on a bike ride, or on an early
morning run.
I am proud to be part of a city that is progressive in offering services. Mounds View
was a dumpy, back-water suburb of New Brighton when I first moved here almost 20
years ago. The housing stock was failing and that is why I could afford to buy into the
community. I knew of the high quality in Mounds View School District, and that was all
that was upbeat about this community. The improvements to the city are amazing in
these last years, and for that I thank the city staff and Council members. Our taxes
have more than doubled, and I have gotten great value for that extra expenditure.
I represent a vast middle of the citizenry - often labeled the "silent majority". I do not
have the time to frequent City Hall and complain (or even praise) the actions taken
there. I know that "there is no free lunch", and I actually enjoy paying taxes as I feel it
is my duty. By the way, I also support the new water meter project!
The case for the pedestrian bridge has been made many times with emphasis on the
safe passage for children and seniors. The middle-aged group that I represent will
also greatly benefit from a safe access to the other half of the city. As a runner living
north of Highway 10, I cannot get to the few hills in this city as the early morning traffic
makes crossing impossible without a long wait, and lowered pulse, at a light. I have
met many people on early morning walks and runs in the same situation. It gets boring
to be stuck in one triangular section when so much new scenery exists just a few feet,
and a big highway, away.
I have been impressed this summer by the large numbers of Mounds View residents
who are out and about - walking, riding, and running. We are an active community of
all types of people - young, middle, and old. The bridge will encourage an activity that
is being suggested as a solution to many social problems - getting out and meeting the
neighbors. With the bridge, we can meet the neighbors on both sides of the Highway.
I would be happy to pay additional taxes for this project; however, with the availability
of tax increment funding, I cannot see a better project for the money.
Sincerely,
Linka M. Holey
8192 Groveland Road
SEP-05-1995 14:22 CITY OF BROOKLYN CENTER 612 569 3494 P.01/02
Post-It"brand fax transmittal memo 7671 Iof PiaZ!; r
179/7://A, '°' i ' -41A:401'4?
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Dept. Phone#0.4!— IJ
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MEMORANDUM
To: Mary Farrion, City of Mounds View
From: David S. Anderson
Subject: Pedestrian Bridges
Your inquiry this date for pedestrian bridge info over Trunk Highways in the City of
Brooklyn Center is as follows:
!. Trunk Highway 100 at 58th Ave. No.
This bridge connects a 1 + sq. mile residential area to a park on the south side of TH 100
and the commercial district (Target, K Mart, theaters, restaurants and daycare facilities) on
the north side of TH 100.
2. Trunk Highway 100 at Brookdale
This bridge connects a residential area on the south side of TH 100 and the regional trail
system from Minneapolis thru Brooklyn Center to Brooklyn Park.
3. Interstate 94-494 at Shingle Creek
This bridge is heavily used with the trail system that connects Brooklyn Center Central Park,
the trail corridor, Palmer Lake Nature area and Brooklyn Park.
There are no documented numbers or counts of users of these facilities, but may people,
including the disabled utilize these structures.
If you have further questions or need additional info, please call 569-3323 after September 4,
1995.
O I �
COO
CRAP I D
J4
August 31, 1995
City of Mounds View
2401 Highway 10
Mounds View, MN 55112
Attention: Samantha Orduno
Subject: Pedestrian Bridge
Dear Ms. Orduno,
The City of Coon Rapids presently owns a pedestrian bridge crossing US Highway 10 at Egret
Boulevard. State reconstruction of Highway 10 will include complete reconstruction of the Egret
Boulevard overpass, including the addition of sidewalks. The pedestrian bridge will therefore
become surplus and would be available for resale.
The bridge was installed in 1984. It is a laminated wood arch bridge in two sections. To date no
maintenance has been necessary on the bridge and I would consider the bridge to be in excellent
condition. We project the bridge will be removed and available for resale sometime in 1997.
If I can provide any further information,please contact me at your convenience.
Sincerely,
LJ j )2 C
William R. Ottensmann
Director of Public Works
WRO:pl
1313 COON RAPIDS BOULEVARD, COON RAPIDS, MN 55433-5397 (612) 755-2880 • FAX (612) 754-9403
September 3, 1995
Dear Members of the Mounds View City Council,
This letter is in support of the pedestrian bridge across Highway 10 at Long Lake
Road. I wrote a similar letter prior to the July meeting and wish to voice my continued
support of this project. Over this hot summer, I have given considerable thought to the
city of Mounds View in general and this project in particular. Most of these thoughts
came as I traveled throughout the city either on a walk, on a bike ride, or on an early
morning run.
I am proud to be part of a city that is progressive in offering services. Mounds View
was a dumpy, back-water suburb of New Brighton when I first moved here almost 20
years ago. The housing stock was failing and that is why I could afford to buy into the
community. I knew of the high quality in Mounds View School District, and that was all
that was upbeat about this community. The improvements to the city are amazing in
these last years, and for that I thank the city staff and Council members. Our taxes
have more than doubled, and I have gotten great value for that extra expenditure.
I represent a vast middle of the citizenry - often labeled the "silent majority". I do not
have the time to frequent City Hall and complain (or even praise) the actions taken
there. I know that "there is no free lunch", and I actually enjoy paying taxes as I feel it
is my duty. By the way, I also support the new water meter project!
The case for the pedestrian bridge has been made many times with emphasis on the
safe passage for children and seniors. The middle-aged group that I represent will
also greatly benefit from a safe access to the other half of the city. As a runner living
north of Highway 10, I cannot get to the few hills in this city as the early morning traffic
makes crossing impossible without a long wait, and lowered pulse, at a light. I have
met many people on early morning walks and runs in the same situation. It gets boring
to be stuck in one triangular section when so much new scenery exists just a few feet,
and a big highway, away.
I have been impressed this summer by the large numbers of Mounds View residents
who are out and about - walking, riding, and running. We are an active community of
all types of people - young, middle, and old. The bridge will encourage an activity that
is being suggested as a solution to many social problems - getting out and meeting the
neighbors. With the bridge, we can meet the neighbors on both sides of the Highway.
I would be happy to pay additional taxes for this project; however, with the availability
of tax increment funding, I cannot see a better project for the money.
Sincerel ,
Linka M. Holey
8192 Groveland Road
JUL-10-1995 16 29 PASTER ENTERPRISES 612 646 1389 P.02/02
3 •
DEVFLOPMENT AND MANAGEMENT OF SHOPPING CENTERS lv7
2227 University Ave.•St.Paul,MN 557I4-1677•612-646-7901 - Fax 612-6411-73$9
te4u
10, 1995
CENTRAL PLAZA
45th&Central Ave.N.E. City of Mounds View Council Members
Minneapolis,Minncsota 2401 Highway 10
Mounds View, Minnesota 55112
RE: Mounds View Pedestrian Bridge Across
CRYSTAL SHOPPING CENTER Highway 10 to Library
Lake Road&West Broadway 9 Y
Crystal.Minnesota
Dear Council Members:
Moundsview Square Associates believe the pedestrian bridge
DODDWAY SHOPPING CENTER would be a plus for the City of Mounds View for the following
Smith&Dodd Road
. West St.Paul,Minnesota reasons.
The bridge would be an enhancement to the business
community as public safety would be greatly improved.
LEXINGTON PLAZA SHOPPES
Lexington&Larpenteur This bridge would encouragepedestrian, bicycle and rollerblade
Roseville,Minnesota 9 Y
traffic to local businesses while protecting our community's
children.
MENDOTA PLAZA The pedestrian bridge would eliminate the barrier of separating
State Hwy. 110&Dodd Road the community from one side of Highway 10 from the other.
Mendota Heights,Minnesota
Pedestrian traffic could easily move from Moundsview Square
Shopping Center to the Library and other businesses on the
MOUNDSVIEPI SQUAREsouth side of Highway 10. This would promote local shopping
Hwy. 10&Long Lake Road within the community.
Mounds View,Minnesota
As always, please contact the writer if you have any
questions.
NORTHWAY SHOPPING CENTER
State Hwy.23&Woodland Very truly yours,
Circle Pines,Minnesota
PASTER ENTERPRISES
SIBLEY PLAZA4L '
West 7th Street&Davern 4-
St.Paul,Minnesota John H. Streeter
Director of Engineering
JHS/lah
SOUTI•lVI) W SHOPPING CENTER
Southview Blvd.&13th Ave.S
South St.Paul.Minnesota
4 Member of
international Council
of Shopping Centers
Trrrai D ra-)
IJUL-10-95 MON 14 27 ORMAN GUIDANCE RESEARCH FAX NO. 612 831 4913 P. 02
July 10, 1995
City of Mounds View
Members of theCity Council
Dear Members of the City Council:
nable_to_be_ptesent_for auLdelibelations with regard to the
resolution to move forward with the construction of a pedestrian walkway across
Highway 10. With this letter, however, I want to express my support for this
pedestrian walkway.
It is my understanding that the city has already secured grants which will fund
eighty percent of the costs. In today's economic climate, it is unlikely that this
•
kind of funding will be readily available to the city in the foreseeable future. And
in the event that we turn down this funding now, we may hurt our chances for
grants in the future if there is any question about our sincere interest in a project
at the time that we apply for such a grant.
In the many years that I have lived in Mounds View, it has been apparent that
the city is severely divided by the traffic which travels on Highway 10. It also
seemed that many citizens were concerned about linking the two parts of the city
during the Focus 2000 discussions for the future of the city. The pedestrian
bridge would be a visible and practical sign of a sincere attempt to link the
citizens of the city. it would provide a visible sign of our sincere interest in
providing safety and security for our youth and elderly, who fear the traffic levels
on Highway 10. While it may be argued that some people will not go out of their
way to make use of the bridge, there are many who will put it to good use and
deserve the safety it provides.
In conclusion, I want the members of the council to know that they have the
support of many citizens, including myself, in building this bridge as a practical
symbol of the many bridges in the community which are needed to bind this
community together.
Sincere!
Susan K. Fisher
8360 Fairchild Avenue
Mounds View
July 5 , 1995
To : Mounds View City Council
Subject : Highway 10 Pedestrian Bridge
I am writing this is regards to the issue surfaced at the
June Parkand Rec Commission regarding the proposed Pedestrian
Bridge over Highway 10 . I understand that the City Council
is ��r ously consi-d-e-riug not. sing the-$4-; i , : : : - e
city has received because they do not feel they should contribute
the $120, 00 whichwould be the cities portion.
I feel that this would be a serious mistake and misuse of a
well deserved grant which would benefit many citizen ' s , which
of course many of them are too young to vote . A safe crossing
over Highway 10 would help connect our community and enable
not only youth, but citizens of all ages the safety to enjoy
all parts of the City on either bike or foot .
I understand that, the Cities portion of $120, 000 would come from
the TIF money which the city currently has several hundred
thousand in reserve for just such an opportunity . I see
no reason that this should not be used for this purpose and
the idea of turning down $480,000 in grant monies shows to
me that some members of the City Council do not understand
the true idea of getting a good return on an investment . To
get a $600 , 000 bridge for $120, 000 is better than any interest
rate anybody will ever see . I also understand that the council
was quoted on maintenance of $30 , 000 per year per my conver-
sation with Gary Quick. I have talked to Mary Saarion and she
has done some researchand found this to certainly be drastically
overstated .
I hope you will use your best judgement and decide to accept the
grant monies and build this bridge for the future of Moundsview.
Sincerely,
3)\/-tsc-A--
ZN1 -
Pam and Bryan Starr
7778 Woodlawn Drive
Mounds View
780-2409
I
July 3,1995
2559 Mounds View DR.111
Dear Mounds View City Council,.
It has been brought to my attention that a grant has
been awarded for the construction of a bridge crossing high—
way 10.WOW: It would facilitate the crossing for a lot of us
Senior citizens.The- drug store ,fabric store,church,.getting
our hair cut would be easier too.
The lights are not long enough for us to feel very safe
about doing business in omr own area.Please consider us in the
review of this cpnvenience.Thank you,.
' /..
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07/10/95 14:20 MN MUSEUM OF AMERICAN ART -► 612 784 3462 NO.837 D02
July 10, 1995
Mounds View City Council
2401 Highway 10
Mounds View, MN 55112
Dear Members of the Mounds View City Council:
I am a concerned resident of Mounds View and I would very much to see a
pedestrian bridge built across Highway 10. I urge you to consider this when you
review the budget today, and be sure to indude the City's portion of construction
costs in your financial plans. Please do not pass up this opportunity to make
Mounds View safer and friendlier for its residents.
I am a caretaker at Wildwood Manor, a HUD senior housing complex located at the
corner of Highway 10 and Long Lake Road. Many of the residents of my building
are over 80 and severely limited in what they can do physically. At this point, there
is no way that any resident could even dream of crossing Highway 10 on foot. The
danger of Highway 10's traffic presents a problem even for a short, simple trip to
Snyder's to fill a prescription. This leaves a Wildwood resident with one choice:
ask favor of a friend or family member and have her/ him make the trip across the
highway. This is an acceptable option, however many seniors spend their days
having to ask others for favors - a ride to church, a ride to the grocery store. It would
be nice if the residents were able to run errands on their own because it gives them a
sense of accomplishment and self respect.
In addition to facilitating occasional trips to Snyder's, I think Wildwood residents
would benefit from a pedestrian bridge because it would provide an additional
access to sidewalks and neighborhoods across the highway. These areas serve as a
pleasant place to walk for the Tuesday Morning Walking Club, an important activity
for Seniors who might otherwise sit in their apartments alone.
Thank you for your consideration for this project, I look forward to seeing the
ground breaking for the new pedestrian bridge soon!
Sincerely,
Ali.sa Hacker
2559 Moundsview Drive #102
Mounds View, MN 55112
JUL-10-1995 17:12 FROM ST. MARY'S MNPLS. CENItk TO 7843462 P.01
JFAX to City of Mounds View - 3462
FROM - Linka Holey, Director of institutional Research, Saint Mary's University -
874-9877 Ext. 112
July 9, 1995
TO: Members of the Mounds .ew City Council
- / I •
FR: Linka , ResLdent an• •-st member of the Trailways Advisory Group
and the Focus 2000 - Housing and Neighborhood Task Force
RE: Funding for Pedestrian Bridge across Highway 10
The concern over the division of our community by Highway 10 has been
expressed since I moved into Mounds View in 1976. Both the social and safety
implications have been widely discussed in many public forums. The
construction of a pedestrian briJge is a vital response to this long-standing
problem. f
I was delighted to hear that the city had received a federal transportation grant
with an unbelieveable match of 20/80 percent. As a former grant writer, I am
well aware of theup front and background work required to obtain such a deal.
My respect for the city staff continues to rise as I hear of this type of action on
community-generated concerns.
I was totally shocked to hear tilt the Council may not fund the 20% to secure
the grant. I cannot comprehend why any Council member would vote against a
highly public supported project.with such a positive return on investment. This
project has support of ail ages within the population. Is this support not
understood by the Council? Are there particular costs that make this project not
as cost beneficial as one would expect? Even a 50/50 match would be good.
I feel strongly that the Council should support this project. You can use this
project to publicize your commitment to addressing big probems like the
division of a city by a major higif way. Your attention to cost by successfully
competing for the 20/80 grant 4 also an example of your fiscally conservative
management approach. You saw the positive energy of a city brought together
for the Festival in the Park today. The parade, the activities, and the fireworks
were grand! The investment irif the symbolic and functional pedestrian bridge
will bring you the same, if not rijore, public support as the annual festival has
brought you today.
(
To The Mounds View City Council,
I have just heard that the City Council is thinking about not funding the pedestrian bridge across
Highway 10 and I must say that I, as a resident of Mounds View, am deeply disappointed. When
I heard about the grant the city obtained to have this bridge built I was really excited. Finally, a
safe way of crossing Highway 10 with my kids. We could ride our bikes to the library instead of
always taking our car. We could get to Silver View Park safely without taking the car. We could
walk from one shopping spot to the other. But if you are serious about not putting up Mounds
View's share of the money for this bridge, then I guess things will stay just as they are.
Take a good look at Mounds View. Look at how many children are out riding bikes through the
streets. And if you take a really good look you will notice that the number of children in Mounds
View is growing. That's why Pinewood had to add a whole 1st grade class last year. You all talk
about making Mounds View a better and safer place to live. We have ordinances for noise, for
unsightly yards, means to help make homes look more presentable, events to make this more of a
community, etc. Well, doesn't the pedestrian bridge help to make Mounds View a safer place to
live.
I also think that the bridge would benefit the whole community, not just the children. Why remain
a community divided by Highway 10. Use the bridge as a link to bringing us altogether as one
community. It's not just kids who would use the bridge to cross the highway. Use it as a
drawing point to the two shopping malls, better access to the food places on both sides of the
highway. Use it as a selling point when trying to attract people and businesses to our community.
Don't turn this opportunity away. I understand that we need to pay for our roads to be repaired,
and that money must be spent on the maintenance of Mounds View, but this bridge could be a
very good way of showing the people of Mounds View that you really are thinking of them.
Don't let this grant slip away. Have the bridge built. Don't wait until somebody, kid or adult, gets
killed trying to cross Highway 10. There is just too much traffic on Highway 10 to make any of
the intersections with lights a safe place to cross at. Try it sometime. It's hard enough for an
adult to cross before the light changes, for kids it's even harder.
Build the bridge. Bring the community together. Really do something to make it safer. Make it
a more attractive place. Show the people that travel Highway 10 Mounds View cares. Do
something that would benefit everyone, especially the kids.
Sherry Gunn
,i
CO L
C
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' 10-12 *FR KURT' MANUFACTURING 612 572 9878 TO 9-7849713
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•=, ..z,fix=t•-:,-„'e,,..1"•*=•v:-%•=*-0.•:frici.,,,,474g •.4',1-1.:T•..' ' -
---,-,,4@,;,.-.•-.. .-•=,--.;-44..4,%w,4' ehildreatrooeing•such a dangerous highway and decided to stay in Shoreview
:4 ,...*:„,,''.:24.-t4 ;-47"..44'- •- .:••r., ,%. ..
'. rt-,;•;.-tiTi!-:`.•:,4,- ;-•-•-,:4-1/4,-,,.14E41 ef:_;-_,-; addition to our home instead.
. •=Ram all
.• ,,,,,,-,.....,,,,,,,,,.•-.,-,-....„..,!=•••=!-•,:=,:1,.„i..14•:_,,,,.,..., .-.oi,v,,tv,•k=.A1/11.,?•••,,,,:=1,-.::-;.•-•:-,:"-i........•=, .
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/'.."';';.-if;. -.71::''"g!-:.''.;,4'.1-.:t.4 ,iirso..1,w47ani:to;thank all those involved in the pathway linking Shoreview and
.--1;:•,-•'';':?''•'''''`I'''<4.7s..--;.iii;,-,--twr-%•-•=77',':,••• •"'` "'''s - - •
was over3ayed when theycompleted that path. We use it all the
•i,.:.• 4,f,..itl.,,,,,,..-An sc-s4,=...,,,:r...• ,,,,,,,,,,,,,,,,-. ,,-.4--•• ,--,---••• •''
If-.ft'1.7'...r*"-L f'tt;141., ' • - ' ...Th able to ride to the business/fast food
et ey are places and their friends by
-.0'.34-F,-41•4--7,4,; ,,: t4R4ToA...
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Hardees and rides his bike or rollerblades back
),,,, ,..7,...„1:1 ,,,;,;,.,,,A...:,„.iiiidlortbilta a great comfort knowing he can do this without being on a busy
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i'4 .•••• !'l ,rt•',i;i:kit,t.i.T.:7'' .:Ci3unty,Road I- I think
- . .... this pedestrian bridge would complete this wonderful idea
"iri.,,..A•„...:..,r,.:-?..,..-.4,:-i:=.,.a...,....,,-,N,-_,..J.•--.'•,,,14,,,..1.1,..,...,r,.-,-4.-,,.t,.,f, ,1'".,4, -•! i.i...s -• • ..s so is • It•
es tgether.
Both of my Children were able to walk/bike to
is they
'fr.-V.i..''''''''t"'''"'Ikt'`-•=;Rinewood Schoolin
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' safety on those paths,the only problem now of course
will-.c:r • ,...,.4-4-1,2=, .. ..i,,,.-., .0=•,--.• • _
::t•P'4- '',.* i.'",i'X• i>E,A -...i.g0 te:Edgewood&Tron.dale
,f,
.4., , ....,. ., ... and when they want to ride their bikes the path
.'' '''Only lead them safely to Highway..'f.F''''••• k,.- 4 ..-:. 14 4, * 10.
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' we all can benefit from it
..k..-ti,r,?•••, •••':'-':'.i.i,?.i. ' ••• :
Please consider the building of this Pedestrian' bridge,
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..•-•-•!•-••••••eT-'-.:4.,•,,,--:',.•.,;':',.- -•- and,the future of our Comm-um
*ties depend on.a safe way our citizens can cross
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) ;/ '"11 /2 KURT MANUFACTURING 612 572 9878 TO 9-7849713 P.02/03
jt 3 k �V.; - ,�--`.•r .fit r.,:"AJr°4 c,-10,,..1........---,,,,,:;;13-:,-"i1.,. • •
mt 4 '.:','i!'4-1.::-.;r , '`� T�4 r j :° X z
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7,R City Council,
4 �t
;+F "yc.4-,. z { �r e .•flf i :rt Y1.i,fetr s:,
}� ' across Highway 10 at
• �oi` 1,ound�-View needs the pedestrian bridge a
a ;�. `moi=";" , ,• '�i.'4 ""``oir: 0n othersidei,o£35 . $we are always
t 7s:�...),;,,,I,,,,:•.-i;2,...,,,$. . ,, •' ' ,f wnds'9Vsevac ,' ;different.busines$ slang Highway
I 4 -5 .h14 )a-, Y .. :4�p �y'''F.-1 .,
,. A _—.Gr. .•.f',:C:.3<::. -� :. .
• ;;• �,$i, 1%.. v ''' tt 'X1;.1 . 47, rf''• ' -10 they are 15&13 years.ofage
s =rr F f .i r"'� ;"l1 Yf~zF�,._flfi-.,-•ick" .r.}r�' .n.u-
7 ,F ,+,. •.,,,,;,,,j:•�"`•' ••: "'` 1,!• 1 ,'`,,,,t ,'t crosm•ag Highway.10.on bikes,walking or
'� , ` r`K t Fr;'H ., -^:i '•° ', ,r''' ., owe even:though we always cross at the lights.
'$r • ','„..,„.74,..4,,..7,1,4
"�"'j §','° ` ``",- R• "'t I'` aide of Highway I0 Even at the cross rata the left
..f„--:',/„..." rr ,I,4„..
foz pedestrians, I've been cut off by cars turning when
1,11„1„5.?...
s ��y
� +�. tlY •, vnrc�ur bikes. ='It a •just not safe crossing Highway 10. The
'''11,,:',...-- yw_ J 1',*'+y�.s•-•-,'y .,,,v-..:xth^.4f''•d. .:*'a I. :
�,, , c 4;• 4-''Ora are. traveling at too.high a speed,I`ve seen cars prshing the speed to make a
�7 ., :• 4 ' p'•late yellawyhght and often-end.:up going on a red.
.�
..;'-'1' ;'":"1:41. =a,':My daughter and.I came upon an accident of a boy on a bike that was hit by a car
* �Y''`_ 1 ftiirther north on 10. You wonder if we had safer •crossings if that accident could
4 `" 't` -have been avoided.
'-' M"qvri :", 'l-4,-,My-ean goes to Irondale and my daughter goes to Edgewood, I just cringe when
•theyaskif they can walk home because they have to cross Highway 10. They have
' t,, . ,., rte, , • . ..
{ Y h � Cajl meat work as soon as they get home so I know they crossed Highway 10
„ ,if � okag«t Thep-can only ws� if there is a group of children walking so they are more
,, .• ii. •1 %I visible to traffic, oneltwo children are not as visible as a group-
,11_4+r- tsr 3.W T(,i' ,it1.'+t rs 1^ ' ;1 _
"xj„y- 9 • bW .rteS 41,i . t
. notelet my�daughter cross Highway 10 to go to the Library by herself. I
� r ,, _' " :usually drive her there or bike with her in the evenings, and the library is not
� xr �}} 1 , ';always:open in the evenings so we end up going to the Anoka Library instead. If
• _.-, �� L': we had-.,a crossing bridge my daughter could go to the Mounds View Library
-. • •'",▪ '1 .,,� .-"Z'',during the day.
aY2,�
,.. :• Several months ago we bad decided ,to movewe were looking in the Mounds View
I.u ` ': area on the west side of Highway 10. We found several houses we considered but
_,
tt, .= :: both o£my children did not want to move there because they would have to cross
' Highway 10 to visit most of their friends who live around our neighborhood now
r 'ks
'v rand•also go to their favorite eating places. We decided we did not want our
n •
i r _
JUL-10-1995 16 30 PASTER ENTERPRISES 612 646 1389 P.02/82
DEVELOPMENT AND MANAGEMENT OF SHOPPING CENTERS
g) uty 108, 19952227 University Ave.•St. w
Pi,1NN 55114-1677-612-6464901612-6464901 • Pax 612446-1389
CENTRAL
Cl Ave.vN.E. The Honorable Mayor Jerry Linke
Minneapolis,Minnesota City of Mounds View
2401 Highway 10
Mounds View, Minnesota 55112
CRYSTAL SHOPPING CENTER RE' Mounds View Pedestrian Bridge Across
Bass Lake Road&West Broadway
Crystal,Minnesota Highway 10 to Library
Dear Mayor Linke:
DODDWAY SHOPPING CENTER Moundsview Square Associates believe the pedestrian bridge
Smith&Dodd Road
Wcst St.Paul.Minnesota would be a plus for the City of Mounds View for the following
reasons.
The bridge would be an enhancement to the business
LEXINGTON PLAZA SHOPPES community as public safety would be greatly improved.
Lexington&Larpenteur
Roseville,Minnesota
This bridge would encourage pedestrian, bicycle and rollerblade
traffic to local businesses while protecting our community's
children.
•
MENDOTA PLAZA
State Hwy. 110&Dodd Road The pedestrian bridge would eliminate the barrier of separating
Mendota Heights.Minnesota the community from one side of Highway 10 from the other.
Pedestrian traffic could easily move from Moundsview Square
MOUNDSv1V SQUARE Shopping Center to the Library and other businesses on the
Hwy. 10&Long Lake Road south side of Highway 10. This would promote local shopping
Mounds View,Minnesota within the community.
As always, please contact the writer if you have any
NORTHWAY SHOPPINGCENTER questions.
State Hwy.23&Woodland
Circle Pines,Minnesota Very truly yours,
PASTER ENTERPRISES •
SIBLEY PLAZA Qrfikk%
Wast th Saul&Davcrn
St.Paul,Minnesota
John H. Streeter
Director of Engineering
SOUTH-VIEW SHOPPING CENTER JHS/lah
Southview Blvd.& I3th Ave.S
South St.Paul,Minnesota
Member of
.�' International Council
�`4 " of Shat-tnar n £'`.s?rtrzrc
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June 23 , 1995
Dear Mounds View Residents:
I wish to inform you of an issue that may be of interest to you.
The City applied for a federal transportation grant that would
encourage bicycling and pedestrian modes of transportation.
Since Highway 10 has been such a problem for safe passage to
access parks, schools, library, churches, Lakeside Park beach,
stores and other places, it was thought that a pedestrian bridge
across Highway 10 would be a great project for a grant
application. The grant was prepared and submitted. The grant
was awarded! ! ! The cost of a pedestrian bridge is approximately
$600, 000. The grant is a 20% / 80% match which means that the
City must only provide the 20% match or $120, 000. There are
engineering costs and construction inspection costs also which
add up to about $65, 000 over a 2 year period. The city' s share
of funding was suggested to be Tax Increment revenues which the
city has for economic development and enhancement of the city.
The benefit is that the City receives a new pedestrian bridge at
a fraction of the cost. Using TIF or special projects funds for
funding the 20% City share of this pedestrian bridge would not
alter your property tax bill .
The benefit of the pedestrian bridge is that daycare providers
would have access across Highway 10 to the library. Children
would be able to ride their bikes to parks for athletic games and
practices. The pedestrian bridge connects to Long Lake Road
sidewalk and also connects to County Road I sidewalks. It is a
perfect location for easy and safe access across Highway 10 .
Youth will be able to access Edgewood School for activities and
swimming pool, Irondale High School, Sunnyside School, churches
and other places. Children can also access Silver View Park, and
Lakeside Beach. On the other side of Highway 10, children can
access City Hall, Pinewood School, churches, Bridgemans, and
Hardees. The distances between places of interest are not far, it
is just difficult and unsafe to access because of Highway 10 . A
pedestrian bridge would provide safe and easy access. As you
have noticed, traffic signals do not allow more than a few
seconds for cross traffic and never stop traffic in all
directions. There is no safe way to cross Highway 10 on foot or
by bike. This bridge would provide the missing link between the
north and south halves of major trail systems.
Many pedestrian bridge architects were interviewed regarding this
project. All expressed the need to make the entries to the
pedestrian bridge very easy and efficient with ramping for bikes
and wheelchairs. In addition, the entries would provide a park
like atmosphere with sitting benches, drinking fountains,
flowers, bushes and a nice atmosphere. The annual maintenance
costs of this metal and poured concrete material bridge would be
minimal. New innovations for decorative fencing, color
coordination, and landscaping have proven to be an attraction 'to
users, making pedestrian bridges a well used facility.
The issue is that the City Council is thinking about not funding
the 20% match. This would mean that the grant would be awarded
to a different city. If you think the pedestrian bridge would be
a benefit to the youth of the community it is imperative that you
show up at a City Council budget session, Monday, July 10 at 7:00
p.m. In addition it would is imperative that you send or fax a
letter to the City Council voicing your support of the pedestrian
bridge.
Please address your letter to: Mounds View City Council, 2401
Highway 10, Mounds View, MN 55112. Fax #: 784-3462 .
This is a one time chance for funding the pedestrian bridge. If
the grant award is not accepted it will go to another city. It
is unlikely that another funding grant for pedestrian bridges
would be available.
If you want a pedestrian bridge across Highway 10 you need to let
your City Council members know, otherwise it will not be
considered in the budget and the deadline will pass, along with
the $480, 000 of federal grant funding for this project.
If you have any questions, please call City Council member Julie
Trude at 780-1854 who lobbied several State and Federal
Congressman for the award of this project.
Sincerely,
•
Mounds View Parks and Recreation Commissioners
Wayne Burmeister, Chairperson
Gary Stevenson
Frank Silvis
Pam Starr
David Long
Scott Dentz
July 6, 1995
To: Mounds View City Council Members
From: Beth and Lee Trotta
Re: Funding of the Pedestrian Bridge Across Hwy 10
We are definately in favor of connecting the north and south side of
Mounds View with a bridge across Hwy 10. Not mentioned in the
information is the possibility of a tunnel under the highway. If
the cross-over bridge is not esthetically pleasing to enough people,
a peditrian tunnel is another solution. This is would also make it
possible for wildlife to follow a corridor from one side to the
other. We have experienced several pleasant biking and walking
trails that have a tunnel under a highway.
Thank you.
4, 7(:),„: S2,(e kt,iCke`k
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REQUEST FOR COUNCIL CONSIDERATION Agenda Section:[1113.
11;498STAFF REPORT Report Number: 95-1448WS
EW AGENDA SESSION DATE September 5, 1995 Report Date: 8-31-95
DISPOSITION
Item Description:
Discussion of Draft #1 of the Contingency Fund Policy
Administrator's Review/Recommendation:
- No comments to supplement this report
- Comments attached.
Explanation/Summary (attach supplement sheets as necessary.)
SUMMARY;
Attached please find Draft #1 of a proposed Contingency Fund Policy as
requested by Council. The Draft incorporates ideas and suggestions that
have discussed at Council Work Session in regards to the use of the Fund.
Please realize that this Draft is, by no means, anything other than a
preliminary draft - a document by which the Council can react, then add or
delete verbiage, procedure or definitions.
Also attached is an informal survey that Dawn Postudensek conducted of some
area cities and their policies on the use of contingency funds.
This Draft is intended to begin the brainstorming process by which we will,
undoubtedly, develop a policy that meets the needs of all Councilmembers.
'amantha Orduno, City Administrator
RECOMMENDATION;
DRAFT #1
AUGUST 31 , 1995
CONTINGENCY FUND POLICY
Purpose of Policy
The purpose of this policy is to assure that General Fund resources are available
to meet qualified unbudgeted and_unforeseen_expenditures-and-allow-the-aty
Council flexibility in governing the financial health of the City of Mounds View.
II. Policy Statement
A. Annually, the City Council shall establish a General Fund Contingency Fund
in the amount equal to % of the General Fund Budget.
B. The funds from the fund will be appropriated only under the guidelines
established under Policy Procedures.
III. Policy Procedures
A. All expenditures from the Fund shall be approved only after a case
has been made that the expenditure meets the following criteria:
1. The expenditure is a result of an unforeseen emergency
requiring unbudgeted funds to maintain accepted and agreed
upon levels of service delivery.
2. The expenditure is not of an emergency nature, but is
required to meet Council goals and objectives for continued
quality service delivery or to meet an unforeseen service
need.
3. It is proven that funds for the proposed Contingency Fund
expenditure cannot be secured from existing sources within
the current year's budget.
4. The expenditure is not of a recurring nature.
-2- Draft #1
Contingency Fund Policy
August 31, 1995
IV. RESPONSIBILITY AND AUTHORITY
A. All expenditures from the Contingency Fund shall be
approved by a 4/5 vote of the Council.
B. The City Council shall review the Fund during the annual budgeting
process and determine the resource allocation for the following year.
C. The Council shall review the status of the Contingency Fund use each
quarter.
av'ryI
17 Ne
`
ll
NO PO ICY
APPLE VALLEY
A contingency amount is reviewed annually in the City's budget. City Council decides
during the course of the year how to spend Contingency Funds.
MINNETONKA •
Contingency Funds are used primarily for salary increases. They are allocated when raises
are granted or contracts approved.
ANOKA
If an item has not been budgeted, City Council can vote money to be allocated for it out of
the City's Contingency Fund.
1995 Budget- $6,171,300
1995 Contingency Fund- $20,000 (3% of budget)
PLYMOUTH
Contingency Fund allocation is based on a case by case basis depending on need.
INVER GROVE HEIGHTS
Council makes fund appropriations based upon a case by case approach. The need for the
funds are limited through thoughtful financial planning.
ST. LOUIS PARK
Contingency Fund money allocation is under the discretion of Council when an
unanticipated or emergency situation arises.
NEW HOPE
The City has a resolution designating reserve funds to cover shortages in revenue.
HOPKINS
Contingency funds are used with approval of the Council. Funds are also allocated to
departments who exceed the annual budget at the years end.
CHANHAS SEN
None allocated.
� r
COLUMBIA HEIGHTS
Contingency Funds are a budgeted line item proposed by the City Manager and approved
by City Council. City Council has a line-item set aside for use on special projects that are
to be approved by Council motion. Overall, the General Fund Contingency is typically at
the spending discretion of the City Manager(up to $3,000).
COTTAGE GROVE
The City has a policy designating money for expenditures. The City also maintains a Self
Insurance Internal Service Fund which is designated to collect moneys from the General
Fund in order to pay insurance claims which are not covered by the City's insurance
policy.
CRYSTAL
Little of contingency is ever used, however Council will occasionally use some if
requested.
BROOKLYN PARK
As established by Charter, Council must have 5/7 vote to allocate funds from Contingency
to a requesting department. Contingency funds are only requested when a department
cannot accommodate a particular expenditure within their budget.
,� (°y� , fk ] �'-n STATE OF MINNESOTA
��{ i(, COUNTY OF' RAMSEY
j CITY OF NEW BRIGHTON
r
RESOLUTION APPROVING POLICY FOR GENERAL RESERVES
:`• Whereas, the City Council directed that the Financial
Policy Advisory Board prepare a proposal on the desirability
!' of establishing general reserves;
! Whereas , the Advisory Board has determined that such
a policy would be desirable and the City Council is in agree-
il ment with this finding;
11
Whereas, the benefits of this policy are:
! -less dependence on external aid whose amounts are
outside of the City ' s control;
-instill fiscal discipline in the budget process lay
encouraging total spending of less than total revenue;
-avoid boom/bust cycles in services which would reduce
. costly layoffs and cuts;
!; -enhance or maintain the City ' s bond ratings; and, •
-provide some additional revenue through interest income.
!j
!� Now, therefore be it resolved that:
1: The general reserves shall be defined as the uncommitted
Fund and Capital Replacement Fund fund '
li portion of the Generalp p
H balances.
!j 2 . The goal for the reserve for cash flow shall be at
an amount equal to .one-half of 'the sum of the ensuing year' s
budgeted General Fund tax levy and anticipated local government
i I aids .
3 . The goals for the reserve for contingencies shall
be at an amount equal to l0% of the ensuing year ' s expected
i General Fund budget.
4 . Any variance between the actual reserve amount and
the amounts specified in Section 2 and 3 above, shall be
adjusted over the ensuing five years in increments of 20% per year
I
5 . The reserves shall be expended only when a drop in
external aids occurs.
Adopted this 22nd .day of December , 1987 .
!17e0A./ 7,--Lele---.
Robert J. enke, Mayor
:1 �t'/c'1.n'1/ �'�Lrc/
,i Henry D. Sinda, City Manager
1 ATTEST:
4
�� Margar t A. Egan
I! Financ Director
Oa) ry
««anMTi'Ya+�:onw.:e.;xwoa:�f...wusGRa�'ewwK.•..r. ,�
yyyyn}}%<�.ppx«,wyyeN�Y
.\J..'M6MtM••iM:•531f ft0f(0?.}%31i•i.�. n e:n �• ✓
I. The City Will maintain a Risk Management Program that will minimize the impact
of legal liabilities, natural disasters or other emergencies through the following
activities:
a. Loss Prevention. Prevent negative occurrences.
b. Loss Control. Reduce or mitigate expenses of a negative occurrence.
c. Loss Financing. Provide a means to finance losses.
d. Loss Information Management. Collect and analyze relevant data to make
prudent loss prevention, loss control and loss financing decisions.
2. The City's Risk Management Program will: •
a. Analyze all of the City's risks.
b. Avoid risks—whenever-possible.
c. Reduce risks whenever possible.
d. Transfer risks to other entities when possible.
e. Of those risks that must be retained, it shall be the City's policy to fund risks
which the City can afford and transfer all other risks to insurers.
3. The City will maintain an active Safety Committee comprised of City employees.
4. The City will periodically conduct educational safety and risk avoidance programs,
through its Safety Committee and with the participation of its insurers, within its
various departments.
.
5. The Safety Committee will report to the City Manager, at least annually, on the
results and costs of the City's Risk Management Program for the preceding year.
The City Manager shall report annually to the City Council.
r �, 0p < �, :� yam•:.
r
1. In accordance with Chapter 7, Section 7.06 of the City Charter, the total sum
appropriated in the General Fund annual budget shall be equal to the total
estimated General Fund revenue and the allocated General •Fund balance.
2. The City will pay for all current expenditures with current revenues. The City will
avoid budgetary procedures that balance current expenditures at the expense of
meeting future year's revenues, or rolling over short-term debt, or that rely on
accumulated fund balances to meet current obligations.
3. The City will annually appropriate a contingency appropriation in the General Fund
budget, not to exceed five percent of the total budget, to provide for unanticipated
expenditure of a non-recurring nature.
4. The City Manager, when submitting the Proposed Budget to the City Council, shall
submit a balanced budget in which appropriations shall not exceed the total of the
June 8, '1992
•
TOTAL P.03
AUG.18 '95 9:43AM 612 895 4462 P.3
A
•
POLICY NUMBER 1.250
&Utrirl.% 1V-
CONTINGENCY
RESERVE FUND
•
I. PURPOSE AND NEED FOR POLICY •
The purpose of this policy is to assure that resources are available
to meet unforeseen emergencies by the establishment of a reserve
fund totaling five (5) percent of the General Fund budget. This
fund will be available for appropriation by the City Council for
unforeseen emergencies.
•
II. POLICY
1. It shall be the policy of the City to establish and maintain a
Contingency Reserve Fund equal to five (5) percent of the amount
of the General Fund budget.
2. Appropriations from this fund shall be made by the City Council
only in the case of' an unforeseen emergency.
3. The City Council shall review the fund during the annual budgeting
process and provide funding on a scheduled basis in order that
the fund achieves full funding.
•
• III. PROCEDURES .
1. The City shall create and maintain a Contingency Reserve Fund
and will record all of the revenues received and expenditures
authorized in accordance with City procedure established for
all of the city' s funds.
• 2. Funding will be reviewed during the annual budgeting process
and appropriations to the fund will be provided on a scheduled
basis so that full funding is achieved in a period not exceeding
five years.
3. All available monies will be invested and interest earnings will
be credited to the fund.
IV. RESPONSIBILITY AND AUTHORITY
Administrative implementation of policies and budget.
1110Submitted by Date November 23, 1982
Reviewed by f- . * 37 Date November 23, 1982
folic Freee.d.‘Lsres /1s.>,az,i
G 1 ky guN-vi U y f 1 e-
UF;t'ARTMENT OFFICE OF STATE Al; U:tr lit1LCA /Y1etILUIGi1iSoLaMV 3 .ops
*ate kl/La.d'6
TO : All Audit Staff • DATE:
1/29/76
Michael Iannacone PHONE: �-
FROM
SUBJECT: Contingency Fund Expenditures
In order that this office follow a uniform. standard in our examine-
tions of expenditures from �nds eed b thetingency departmentds" the
forstaff
following guidelines are being adopted ' general
guidance in this area. These guidelines are, of necessity,
an•
. _ - referred to the appropriate Direc-
tor of Audits in St. Paul.
Contingency Funds
I. General
The official must make a determination
isgto cnecessaryeandndirectly re-
from
the contingency fund that the expense
lated to the functions of government.
In making that determination consideration should be given to the
following:
1. The authority for the expenditure •
(a) Express grant by constitutional provision, statute or
charter.
(b) Can authority reasonably be inferLed as necessary to carry
out express grant of authority.
2. The public purpose served by making an expenditure
�
(a) Primary purpose iu.:l .
�c with incidental, attendant private
purpose is legal.
(b) Primary purpose arivate , notwithstanding incidental, atten-
dant public purposeis illegal.
3. Whether the expendituie is excessive in light of surrounding
facts and circumstances•
It is the responsibility of the official in exercising sound and
honest judgment to determine that
_n.. expEnc_Wu.c was incurred for
a public purpose , in the p'uilic interest and £=r the benefit of the
taxpayers and also to insure that to re has :D n no abuse of dis-
cretion
.scretion before the expenditure can be considered "necessary" .
Z 0 a S 3 X .L X a MN 30 3V1 * ; T : 1 0 96 '60 '90
CM OF
REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 11.
'INDSSTAFF REPORT Report Number: 95-1446WS
EW AGENDA SESSION DATE September 5, 1995 Report Date: 8-31-95
DISPOSITION
Item Description:
Final Discussion of Proposed 1996Certified Levy
Administrator's Review/Recommendation: `'�
No comments to supplement this report ,,t7
- Comments attached.
Explanation/Summary (attach supplement sheets as necessary.)
SUMMARY;
Per Council direction, given at the August 28, 1995 Budget Meeting, I have amended the General Fund
Revenues and Expenditures budgets to reflect an inflationary increase in the property tax levy of 3%.
A 3% increase in the General Fund property tax levy will generate an additional $44,959 of revenue.
The current ad valorem property tax account, on the attached 1996 Budgeted Revenues report, reflects
that increase. I have also amended the Proposed 1996 General Fund Expenditure Budget, also attached,
to reflect the increase in the property tax levy by adding an account, Contingency - Inflation, in the
Increases(Decreases) section of the Report.
I have received been informed, by the City of Blaine, that Mounds View's 1996 property tax levy for
the debt service on the 1991 Fire Improvement Bonds should be $92,565. That is $2,031 less than the
1995 levy of $94,596. The reduced debt levy has the effect of reducing the overall 1996 property tax
levy. The overall 1996 levy is 2.7%.
Should you have any questions, please do not hesitate to contact me.
D4.-.c....14
Donald Brager, Finance ector
RtECOMMENDATION;
CITY OF MOUNDS VIEW 1996 BUDGETED REVENUES
100 GENERAL FUND
1992 1993 1994 1995 1996 %'96 Budget
ITEM DESCRIPTION ACTUAL ACTUAL ACTUAL ESTIMATED PROPOSED To'95 Budget
GENERAL PROPERTY TAXES
3010 CURRENT AD VALOREM $1,087,709 $1,214,706 $1,434,226 $1,498,632 $1,543,591 3.00%
3015 DELINQUENT AD VALOREM $3,641 ($16,067) ($5,326) $3,597 $3,618 0.58%
3025 MOBILE HOME TAX $11,275 $8,553 $0 $0 $0 0.00%
3028 MOBILE HOME TAX- DEL. $2,304 $1,002 $0 $0 $0 0.00%
3030 SPECIAL ASSESSMENTS $1,212 $1,607 $0 $0 $0 0.00%
3070 PENALTIES&INTEREST $0 $0 $387 $0 $387 ERR
3072 MOBILE HOME PEN&INT $0 $0 $0 $0 $0 0.00%
3080 FORFEITED TAX SALES $425 $49 $384 $435 $384 -11.72%
TOTAL GEN PROPERTY TAXES $1,106,566 $1,209,850 $1,429,671 $1,502,664 $1,547,980 3.02%
LICENSES & PERMITS
3300 LICENSES $59,778 $55,963 $48,203 $45,613 $48,388 6.08%
3200 PERMITS $51,915 $33,442 $109,056 $42,332 $53,060 25.34%
TOTAL LICENSES&PERMITS $111,693 $89,405 $157,259 $87,945 $101,448 15.35%
FINES & FORFEITS
3710 RAMSEY CTY. MUN. CT. $28,897 $30,068 $31,173 $29,031 $30,146 3.84%
3720 MINN HIGHWAY PATROL $592 $350 $1,063 $645 $668 3.57%
3730 ADMIN.OFFENSES $16,352 $16,784 $14,932 $15,050 $16,023 6.47%
TOTAL FINES&FORFEITS $45,841 $47,202 $47,168 $44,726 $46,837 4.72%
INTERGOV'TL REVENUE
3615 HOMESTEAD CREDIT $318,183 $344,674 $366,747 $375,471 $357,670 -4.74%
3616 MOBILE HOME HOMESTD. $9,801 $8,757 $9,990 $0 $0 0.00%
3621 LOCAL GOVERNMENT AID $576,455 $547,183 $596,874 $614,547 $644,665 4.90%
3622 POLICE AID $69,521 $73,504 $79,974 $73,504 $79,974 8.80%
3623 CIVIL DEFENSE $7,196 $6,500 $6,400 $6,100 $6,400 4.92%
3671 STREET AID $55,774 $61,303 $52,690 $61,528 $52,690 -14.36%
3690 OTHER GRANTS IN AID $15,659 $30,179 $54,881 $6,415 $6,415 0.00%
TOTAL INTERGOV'TL REVENUE $1,052,589 $1,072,100 $1,167,556 $1,137,565 $1,147,814 0.90%
CITY OF MOUNDS VIEW 1996 BUDGETED REVENUES
100 GENERAL FUND
1992 1993 1994 1995 1996 %'96 Budget
ITEM DESCRIPTION ACTUAL ACTUAL ACTUAL ESTIMATED PROPOSED To'95 Budget
CURRENT SERVICES
3401 SUBDIVISION $425 $650 $1,000 $450 $600 33.33%
3402 VARIANCE $875 $0 $775 $300 $375 25.00%
3403 REZONING $200 $350 $1,528 $200 $228 14.00%
3410 ADMINISTRATIVE CHARGE $0 $0 $0 $0 $0 0.00%
3415 ADMIN.CHGE. - NON REFD $270 $510 $2,599 $300 $300 0.00%
3420 ASSESSMENT SEARCH $1,080 $610 $560 $610 $645 5.74%
3421 POLICE REPORTS $534 $503 $1,625 $563 $600 6.57%
3422 DOCUMENTS/COPIES $104 $241 $185 $246 $256 4.07%
3423 CUSTOMER SERVICE $411 $496 $455 $493 $493 0.00%
3424 DOG IMPOUNDING FEES $0 $0 $0 $0 $0 0.00%
3490 TREE REMOVAL $0 $4,261 $5,087 $4,000 $4,674 16.85%
3475 METER SALES $0 $0 $0 $0 $0 0.00%
TOTAL CURRENT SERVICES $3,899 $7,621 $13,814 $7,162 $8,171 14.09%
OTHER REVENUES
3901 INVESTMENT INTEREST $42,179 $47,768 $62,303 $37,500 $60,795 62.12%
3911 SALE OF ASSETS $1,700 $4,931 $3,626 $0 $0 0.00%
3912 RESALE OF MATERIALS $161 $370 $335 $0 $0 0.00%
3921 FESTIVAL COMMISSION $0 $0 $0 $0 $0 0.00%
3931 DONATIONS $4,000 $4,150 $4,449 $0 $0 0.00%
3951 INSURANCE REIMBS $21,413 $65,294 $19,645 $0 $0 0.00%
3961 TRANSFERS $268,429 $442,751 $315,864 $338,624 $309,324 -8.65%
3971 FRANCHISE FEES $0 $0 $180,765 $152,341 $157,500 3.39%
3972 TRANSFER -TIF $0 $0 $0 $92,790 $0 -100.00%
3991 OTHER REVENUE $5,151 $14,110 $31,290 $5,599 $8,011 43.08%
3992 LOAN PROCEEDS $93,477 $0 $0 $0 $0 0.00%
TOTAL OTHER REVENUES $436,510 $579,374 $618,277 $626,854 $535,630 -14.55%
NON - REVENUE
3820 SURCHARGE $81 $0 $9,000 $0 $0 0.00%
3850 APPROP - FUND BALANCE $0 $0 $0 $42,333 $45,000 6.30%
3890 OTHER NON-REVENUE $8,080 $0 $0 $0 $0 0.00%
TOTAL NON - REVENUE $8,161 $0 $9,000 $42,333 $45,000 6.30%
TOTAL GENERAL FUND $2,765.259 $3,005.552 $3.442.745 $3,449.249 $3,432,880 -0.47%
1
PROPOSED 1996 GENERAL FUND EXPENDITURE BUDGET 08/31/95
ACTUAL BUDGET 1995 1996 DEPT 1996 TEAM
1994 1995 YTD PROPOSED PROPOSED
GENERAL GOVERNMENT
CITY COUNCIL $62,690 $65,107 $36,987 $70,418 $60,392
ADVISORY COMMISSIONS $1,044 $1,603 $151 $1,006 $5,173
OFFICE OF CITY ADMINISTRATOR $113,025 $124,097 $36,623 $111,277 $111,577
HUMAN RESOURCES $24,470 $27,725 $13,995 $21,380 $21,380
PUBLIC INFORMATION $52,895 $58,838 $15,023 $57,643 $57,922
MANAGEMENT INFO SYSTEMS $23,982 $34,765 $9,577 $28,496 $30,336
ELECTIONS $9,248 $10,285 $457 $13,308 $13,410
FINANCIAL RPT&AUDITING $49,159 $51,383 $15,972 $53,328 $54,620
BUDGETING $37,924 $41,413 $15,879 $41,348 $41,994
ACCT'G&PAYROLL SERVICES $33,926 $39,326 $14,693 $42,678 $43,970
FINANCIAL SERVICES $31,314 $26,110 $9,601 $33,928 $33,928
LEGAL $73,261 $66,500 $15,961 $66,500 $76,500
PLANNING $44,213 $45,209 $29,696 $46,948 $46,948
ENGINEERING SERVICES $8,525 $8,547 $3,078 $8,608 $8,608
W $ : =. = . •:
INSPECTIONS $53,698 $98,424 $29,071 $98,163 $98,163
CODE ENFORCEMENT $26,926 $35,502 $10,614 $37,869 $37,869
CENTRAL SERVICES $190,044 $166,226 $70,176 $188,622 $189,188
TOTAL GENERAL GOVERNMENT $870,925 $946,233 $340,597 $968,310 $978,768
•
PUBLIC SAFETY
POLICE ADMINISTRATION $211,420 $206,381 $83,386 $206,796 $117,582
CRIME PREVENTION/DARE $21,719 $17,649 $6,426 $21,911 $24,921
POLICE PATROLS $665,047 $684,419 $253,822 $708,254 $746,792
POLICE INVESTIGATIONS $114,988 $129,440 $48,365 $128,429 $174,949
MANAGEMENT INFO SYSTEMS $67,602 $67,528 $18,073 $69,156 $69,156
FIRE $150,075 $162,418 $125,169 $170,334 $164,280
EMERGENCY SERVICES $15,568 $17,317 $7,337 $17,742 $17,742
COMMUNITY SERVICES $15,497 $18,244 $6,139 $18,221 $18,221
TOTAL PUBLIC SAFETY $1,261,916 $1,303,396 $548,717 $1,340,843 $1,333,643
STREETS & HIGHWAYS
STREETS - PAVEMENT MGT $190,165 $198,026 $28,778 $211,950 $211,950
SNOW&ICE CONTROL $69,744 $57,955 $14,464 $91,204 $91,204
SIGN MAINTENANCE $29,343 $27,768 $8,163 $28,152 $28,536
FLEET SERVICES:
BLDG&GRNDS MAINTENANCE $59,233 $49,016 $22,864 $56,159 $56,159
SQUAD &STAFF CARS $43,203 $48,117 $18,413 $52,580 $52,580
VEHICLE&EQUIPMENT $17,892 $20,199 $8,774 $21,929 $21,929
TOTAL STREETS& HIGHWAYS $409,580 $401,081 $101,456 $461,974 $462,358
PARKS & RECREATION
RECREATION ADMINISTRATION $18,617 $19,691 $3,215 $20,557 $24,557
RECREATION PROGRAMMING $54,404 $63,779 $11,977 $60,811 $61,727
RECREATION SALES&MARKETING $26,687 $30,778 $15,494 $30,253 $30,739
PARKS ADMINISTRATION $27,324 $31,402 $18,253 $29,562 $29,562
PARKS IMPROVEMENTS $63,879 $63,434 $20,567 $37,954 $57,954
PARKS GEN MAINT&REPAIR $153,196 $230,482 $93,038 $145,029 $145,029
ATHLETIC FIELD MAINTENANCE $11,744 $8,697 $7,557 $14,385 $14,385
TREE DISEASE CONTROL $20,624 $24,936 $5,591 $25,262 $25,262
REFORESTATION/BEAUTIFICATION $22,880 $15,993 $7,291 $18,809 $18,809
GOLF COURSE $28,402 $52,341 $0 $0 $0
TOTAL PARKS & RECREATION $427,757 $541,533 $182,983 $382,622 $408,024
ECONOMIC DEVELOPMENT 08/31/95
RECRUITMENT&RETENTION $75,568 $82,455 $22,432 $90,673 $0
MARKETING $13,132 $20,973 $10,590 $20,982 $0
TOTAL ECON DEVELOPMENT $88,700 $103,428 $33,022 $111,655 $0
SOCIAL SERVICES COORDINATION
FAMILY SERVICES $0 $13,500 $0 $13,500 $13,500
INCREASES (DECREASES)
CONTINGENCY $0 $60,000 $0 $75,000 $70,777
CONTINGENCY- INFLATION $0 $0 $0 $0 $44,959
SALARY ADJ - COMP WORTH $0 $20,000 $0 $20,000 $20,000
TRANSFERS TO OTHER FUNDS $32,523 $52,578 $0 $52,578 $63,351
REPAIRS AND BETTERMENTS $0 $0 $0 $50,000 $30,000
FITNESS PROGRAM $3,727 $7,500 $0 $7,500 $7,500
TOTAL INC(DEC) $36,250 $140,078 $0 $205,078 $236,587
TOTAL GENERAL FUND $3,095,128 $3,449,249 $1,206,775 $3,483,982 $3,432,880
arf
REQUEST FOR COUNCIL CONSIDERATION Agenda Section:
ams
STAFF REPORT Report
Report Number:
AGENDA SESSION DATE �� 9QJ ' � /y/`S Report Date:
SPOSITION '"�
**-1-y1-J/-1-CZ /te y�
Item Description:
Administrator's Review/Recommendation:
- No comments to supplement this report
- Comments attached.
Explanation/Summary (attach supplement sheets as necessary.)
SUMMARY;
This memo is intended to provide some additional information for Council to consider during discussions
regarding the development of a policy for the use of contingency. A publication of the Government
Finance Officers Association (GFOA), An Operating Budget Handbook For Small Cities and Other
Governmental Units, contains a discussion of Contingency. Contingency is defined as, "A budgetary set
aside for emergencies or unforseen expenditures not otherwise budgeted for." In a discussion regarding
the amount of contingency, the following guideline is given: "The exact amount needed will be relatively
small, say two to five percent of the budget."
The amount of contingency that the City of Mounds View has budgeted for the past few years is
presented below.
Year Amount Percent of
Budget
1996 $70,777 2.06%
1995 $60,000 1.73%
1994 $50,000 1.58%
1993 $50,000 1.67%
Should you have any questions please do not hesitate to contact me.
,'COMMENDATION; _ n
Donald Brager, Finance 6rector
■ ■ ■ ■
THlS IS
For the Week of August 28, 1995 - September 1 , 1995
ADMINISTRATION
ADMINISTRATION
Several members of the staff, Councilmember Hankner and myself
attended Ron Fagerstrom's funeral today. There were perhaps 30
fire trucks and support vehicles from as far as Red Wing and
Woodbury. It was a wonderful tribute to Ron, a "send off" I'm
sure he would have liked.
*****************************
A recent Administrative Law decision now requires that we release
agenda information and corresponding staff reports as soon as
they are prepared if a request for such is made. Before, we, did
not release Agenda information until the Council had received the
information.
******************************
Dawn and I attend a meeting on Wednesday regarding Indian
Sovereignty Issues. It was very informative. Under current law
(and there is little hope of the law being changed in the near
future) , an Indian tribe may purchase land, any land, and request
that it be held in trust as part of "Indian Lands" . Once the
trust is granted by the Bureau of Indian Affairs (BIA) , it is
removed from the tax rolls. Several communities are experiencing
a diverse range of problems as a result of the federal and state
gaming laws that are resulting in an ever expanding growth of
Indian Lands.
It appears that there is little that can be done at the State
level as these communities are, indeed, sovereign nations
governed only by federal law. The issue is especially pressing as
the TCAAP site is discussed as a possible Indian reservation.
The meeting concluded with a request for another meeting to
explore how the League of Minnesota Cities in conjunction with
the National League of Cities can promote legislation which, at
the very least, will require that Tribes inform cities and
counties within a reasonable amount of time prior to their
request for lands to be placed into trust.
****************************************
The Army representatives could not make Monday night's meeting to
explain the formation of a Restoration Advisory Board for the
TCAAP site. I will try again for September 11.
***************************************
See you Monday night!
Samantha
Business Loan:
• Don and I met with North Star Bank to finalize the participation agreement for
the Dynex loan. We will receive monthly payments on the loan from North Star
who will be collecting from Dynex. The note is collateralized by their current
building and each of the three principals have signed personal guarantees. This
loan was a slam dunk. I anticipate that others may not be as easy to fund but
that is the purpose of the program. In any case, I am still working with at least
two other companies who are interested in a City loan.
Hotel Development:
• Momentum is building on the hotel project in Mounds View! We hosted a
second meeting to discuss a market demand study regarding the site.
Participants included Anoka County Chamber, Mermaid & his very
knowledgeable consultants, New Brighton Chamber, City of New Brighton and
the National Sports Center. One suggestion was to formalize the group as the
North Metro Hotel\Conference Coalition. It was decided to pursue the study
and strategize on fundraising with the City of Mounds View and the Mermaid
taking the lead on the RFP. After the meeting Charlie Hall had a short meeting
with his consultants and has decided to pursue the RFP and study on his own.
He still will be requesting the support of the participants in the group but is too
anxious to go through the public RFP process. This is excellent news and
shows great commitment on the Mermaid's part to make the project a success.
I will continue to work closely with Charlie and assist him in making contacts
with consulting firms.
Cathy
PERSONNEL
Custodian Position. Steve Andert's last day was Wednesday, August 30, 1995. To
date we have received five applications for this position. The deadline for accepting
applications is Friday, September 30, 1995. Dennis Hjelle, our previous custodian,
has offered to fill the vacant position during the selection process.
Lynnette
Imiimimmomim;PUBLIC WORKS
* Slurry sealing was completed Wednesday, August 30. We received telephone
calls from a few residents that were upset about the whole thing. Fliers were
distributed by the contractor, to every house informing them when their road
would be sealed and closed. Some residents were angry because they
couldn't get mail delivery, that they had to park in the street, that people (paper
delivery and neighbors) were driving on the streets when they were still roped
off and not cured. A few streets had to be resealed because of the rain we
had on Monday; those residents were not happy. Hopefully the end results will
make them realize that the little inconveniences that occurred were well worth
it! (The contractor will be coming back to "touch up" the areas that were
damaged by people walking and driving on it.)
* A preconstruction meeting was held on Wednesday, for the water meter
changeout program. Tenative start date is October 1, 1995, with 140 days for
the job to be completed. The billing software and other related contractors
were discussed also at the meeting.
* The new squad is just about done. Tim and Tom have worked very hard on
this project.
* Some of the stop signs that were put on the pathways, were destroyed. Our
streets department is replacing those signs.
* Superior Striping purchased the old striper, that was declared surplus, for
$350.00.
COMMUNITY
DEVELOPMENT
LIVABLE COMMUNITIES ACT
Staff attended a question and answer forum co-sponsored by the Association of
Metropolitan Municipalities and the Metropolitan Council covering the Livable
Communities Act and its' impacts on local units of government. The forum covered
issues ranging from the required goal=setttng process to theineentive-and funding
mechanisms involved in the program. Within the next month or so, Staff will be
bringing the Council a plan for addressing and implementing the requirements of the
Act.
Paul
PARKS, RECREATION AND FORESTRY
PARKS:
Parks crew has been chipping trails at Silver View, continued mowing, and trash
removal. Athletic field preparations for softball, soccer and football continue.
The animal swings have been removed. Pictures have been taken to be included in
an affidavit which is required to receive the discounted replacement equipment.
RECREATION:
Sharie held a babysitting instructional class this week, two afternoons. This is a class
for youth 11 years and older.
Sharie also chaperoned a daylong trip to Duluth on Tuesday. It was a huge success.
FORESTRY:
Rick has prepared and received bids for the tree planting program at Silver View
Park. The low bid company will be used. Rick will stake the tree locations for
planting.
CABLE TV:
The Cable TV Committee met this Wednesday morning to discuss changes to the
Cable TV Guidelines which will be presented to the City Council on September 5.
The Committee is hoping that more detailed definitions of guidelines will provide a
comfort level for both City Council members and the Cable TV Committee members.
GOLF COURSE:
A new cash register system has been implemented September 1.
This is Mike Mueller's last week therefore we have had several meetings to
communicate information that will be necessary to continue projects and work plans.
Mary S.
POLICE
* We were all shocked at the death of Chief Fagerstrom. Ron was
a good friend to many of us at the Police Department. A couple of
weeks ago, Ron was visiting at the police station. He was telling us
how much he was enjoying retirement and how many things he wanted to
do. Very sad.
* Mike Kampa and Linda Meyer are on vacation this week.
* Tom Baumgart is finishing up on the squad conversion, also
talking to Pinewood & Edgewood schools regarding DARE scheduling.
Tim R.
FINANCE
• The Finance Department was at the Golf Course Wednesday
morning learning about the operation of the new cash
register that was recently purchased. Also offered
advice about cash handling proceedures to golf course
employees.
• Cathy Bennett and I met with Ray Udelhofen of North
Star Bank to finalize Dynex's business loan. Dynex is
the first to use the EDA's business loan program.
• Kitty Hickok has returned from a week of vacation.