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HomeMy WebLinkAboutAgenda Packets - 1995/09/11 CITY OF MOUNDS VIEW CITY COUNCIL SEPTEMBER 11 , 1995 7:00 P.M. AGENDA The City Council is provided background information for agenda items in advance by staff and appointed commissions, committees and boards. Decisions are based on this information, as well as City policy and practices, input from constituents and a Councilmember's personal judgement. If you have comments, questions or information regarding an item on the agenda, please step forward to be recognized by the Mayor during the "Residents Requests and Comments From the Floor" item on the agenda. Please state your name and address for the record. All comments are appreciated. A copy of all printed materials relating to the agenda item is available for public inspection at the Recording Secretary's Table. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL - Linke Hankner Blanchard Trude Quick 4. Approval of Agenda, Additions Item 1: Item 2: Item 3: AGENDA PAGE TWO SEPTEMBER 11, 1995 5. APPROVAL OF MINUTES: a. August 21, 1995, City Council Regular Meeting COUNCIL ACTION: A T D Comments: b. August 28, 1995, City Council Regular Meeting COUNCIL ACTION: A T D Comments: 6. ACCEPTANCE OF ADVISORY COMMISSION MINUTES: There are no advisory commission minutes to accept at this meeting. 7. SPECIAL ORDER OF BUSINESS: Award of Excellence Presented by the Minnesota Recreation and Parks Association for The Bridges Golf Course 8. CONSENT AGENDA: A. Set Public Hearing for 7:05 p.m., Tuesday, September 26, 1995 to Consider Amending Chapter 202 of the Mounds View Municipal Code Entitled, "Public Improvements", Staff Report No. 95-1450C B. Consideration of Resolution No. 4810 Establishing the Policy for Council Participation in Cable TV Broadcasts, Staff Report No. 95-1451C C. Consideration of Resolution No. 4811 Appointing Councilmember Sue Hankner as Council Liaison to the Cable Committee, Staff Report No. 95-1452C AGENDA PAGE THREE SEPTEMBER 11, 1995 D. Approve Increase in Slurry Seal Amount to Include Silver View Park Parking Lot, Staff Report No. 95-1453C E. Adopt Resolution No. 4808 Authorizing Use of Surface Water Management Utility Funds for Study of Drainage System in Mounds View Industrial Park, Staff Report No. 95-1454C F. Adopt Resulut' i-ng J-us - • • __ . ;-•- City Funds G. Licenses for Approval Kennels - Expires August 31, 1995 Sham-O-Jet Kennels - Renewal (Commercial) COUNCIL ACTION: A T D Comments: Items Removed: 9. RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR Citizens' comments are encouraged to allow individual citizens to address the Council, as a whole, on a matter of interest or concern to the citizens. The preservation of the Citizens' Comments item on the agenda is important in order to encourage and maintain this information flow. To preserve and protect this valuable communications link, a speaker is limited to three (3) minutes. CITIZENS: BEFORE SPEAKING PLEASE GIVE YOUR FULL NAME AND ADDRESS FOR THE MINUTES AGENDA PAGE FOUR SEPTEMBER 11, 1995 10. PUBLIC HEARINGS: 7:05 p.m. To Consider Request for Conditional Use Permit, Glen Harstad, Planning Case No. 415-95, Staff Report No. 95-1455C (Staff Presenter: Paul Harrington, Community Development Coordinator) a. Consideration of Resolution No. 4809 Regarding Conditional Use Permit for Glen Harstad, Planning Case No. 415-95 COUNCIL ACTION: A T D Comments: 11. COUNCIL BUSINESS: A. Consideration of Action on Ordinance No. 565 Amending the Mounds View Municipal Code Chapter 906.04 Entitled, "Water Meters", Subdivision 4 Entitled, "Liability for Repairs", Staff Report No. 95-1456C (Staff Presenter: Michael Ulrich, Director of Public Works) ROLL CALL VOTE: Mayor Linke Councilmember Blanchard Councilmember Quick Councilmember Trude Councilmember Hankner COUNCIL ACTION: A T D Comments: AGENDA PAGE FIVE SEPTEMBER 11, 1995 B. Consideration of Resolution No. 4805 Certifying the 1996 Proposed Operating Budget, 1996 Proposed Property Tax Levies and Setting the Date for a Public Hearing on the Same Pursuant to Truth in Taxation Legislation, Staff Report No. 95-1457C (Staff Presenter: Don Brager, Finance Director) COUNCIL ACTION: A T D Comments: C. Consideration of Resolution No. 4806 Authorizing the City of Mounds View to Enter into a Service Agreement with Kerr Transportation Service, Inc., Staff Report No. 95-1458C (Staff Presenter: Samantha Orduno, City Administrator) COUNCIL ACTION: A T D Comments: D. Consideration of Resolution No. 4812 Establishing a Contingency Fund Policy, Staff Report No. 95-1459 (Staff Presenter: Samantha Orduno, City Administrator) COUNCIL ACTION: A T D Comments: AGENDA PAGE SIX SEPTEMBER 11, 1995 Consent Agenda Item(s) Brought Forward: 12. REPORTS: 1. Report of Councilmembers: Quick: Blanchard: Hankner: Trude: 2. Report of Mayor Linke: 3. Report of Administrator: 4. Report of Staff: 5. Report of Attorney: NEXT COUNCIL MEETING: SEPTEMBER 26, 1995, 7:00 P.M. NEXT COUNCIL WORK SESSION: OCTOBER 2, 1995 13. ADJOURNMENT: TO: MAYOR AND CITY COUNCIL let-A44-) FROM: SAMANTHA ORDUNO, CITY ADMINISTRAT'R DATE: SEPTEMBER 6, 1995 RE: INDEX FOR WEEK OF SEPTEMBER 11 , 1995 MEETINGS SCHEDULED FOR THE WEEK OF SEPTEMBER 11 . 1995 . Council Work Session, September 11 , 1995, 7:00 p.m. ITEMS PROVIDED IN THIS WEEK'S COUNCIL PACKET . This Is It! . Agenda ****************** ADMINISTRATOR'S SCHEDULE (Please note that this schedule is subject to change as meetings are scheduled, rescheduled or canceled. At any time Michele, Cathy or Lynnette will have my most current schedule and a number where I can be reached at all times. ) Monday. September 11 . 1995 Possible Kaiser/Tamali Meeting 7:00 p.m. Council Meeting Tuesday. September 12. 1995 9:00 a.m. Staff Meeting 11 :00 a.m. Golf Course Meeting - 2 - Wednesday. September 13. 1995 A.M. Possible Kaiser/Tamali Meeting 11 :45 North Metro Mayor's Operating Committee Thursday. September 14. 1995 Friday. September 15. 1995 MY®FAgenda Section: 8'A REQUEST FOR COUNCIL CONSIDERATION Report Number: 95-14506 1117� Report Date: y-7-95 STAFF REPORTCouncil Action: ❑ Special Order of Business CITY COUNCIL MEETING DATE September 11, 1995 CI Public Hearings 1 Consent Agenda ❑ Council Business Item Description: Set Public Hearing for Consideration of Amending Chapter 202 of the Municipal Code, Entitled "Public Improvements" . Administrator's Review/Recommendation: - No comments to supplement this report ,ice%!/I/wr•/ - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; At the September 5, 1995 Council work session, staff presented revisions to Chapter 202 of the Municipal Code for Council' s review. These revisions met with Council' s approval and staff was given direction to schedule a public hearing for September 26, 1995 at 7 : 05 pm. Should Council have any questions or concerns regarding this matter please feel free to call me. Michael Ulrich, Director of Public Works RECOMMENDATION; Set Public Hearing for September 26 , 1995 at 7 : 05 pm, to consider amending Chapter 202 Entitled "Public Improvements" of the Municipal Code. WY OF Agenda Section: 8.B REQUEST FOR COUNCIL CONSIDERATION Report Number: 95-145.1C Report Date: 9-7-95 STAFF REPORT Council Action: fEW ❑ Special Order of Business CITY COUNCIL MEETING DATE September 11, 1995 ❑ Public Hearings Consent Agenda ❑ Council Business Item Description: Consideration of Resolution No. 4810 Establishing the Policy for Council Participation in Cable TV Broadcasts Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; At the September 5, 1995 Work Session, the City Council, in conjunction with the Cable Committeeodeveloped the attached Policy. It is presented to the Council at this time for formal approval. r._ Saman'ha Or. no, City Adminis rator RECOMMENDATION; RESOLUTION NO. 4810 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ESTABLISHING THE POLICY FORCOUNCIL PARTICIPATION IN CABLE TV BROADCASTS WHEREAS, the City Council desires to establish a formal written policy regarding the Council's participation in Channel 16's Cable program, "View From the Mound". NOW, THEREFORE, BE IT RESOLVED THAT, the City Council in and for the City of Mounds View does hereby approve the following policy regarding Councilmember appearance on 'Mew From the Mound": 1. Councilmembers may appear only once after each election to the office of Councilmember or Mayor. 2. Any further appearances by any particular Councilmember shall be approved by the consensus of the full Council. Adopted this 11th day of September, 1995. ATTEST: Mayor (SEAL) City Administrator =OF Agenda Section: 8.C REQUEST FOR COUNCIL CONSIDERATION Report Number:95-1452C fr 6 Report Date: 9-7-95 STAFF REPORT Council Action: ❑ Special Order of Business CITY COUNCIL MEETING DATE September 11, 1995 ❑ Public Hearings CA Consent Agenda ❑ Council Business Item Description: Consideration of Resolution No. 4811 Appointing Councilmember Sue Hankner as Council Liaison to the Cable Committee Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY: At the September 5, 1995 Work Session, Councilmember Hankner expressed a desire to be named as the Council's liaison to the City's Cable Committee. It is the Council's policy to name all Advisory Board/Commission/Committee Council liaison positions by resolution. The attached Resolution has been prepared to maintain consistency of policy and formally appoint Councilmember Hankner. dr a-26t,„„4c Sarantha 0 duno, City Administrator RECOMMENDATION; RESOLUTION NO. 4811 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPOINTING COUNCILMEMBER SUE HANKNER AS COUNCIL LIAISON TO THE CABLE COMMITTEE WHEREAS, the Mounds View Cable Committees v fission . emen an. Guidelines provide for a City Council liaison; and WHEREAS, the Council desires to appoint a liaison to serve as a representative of the Council and a communication link between the Committee and the Council; and WHEREAS, Councilmember Hanker has expressed a desire to serve as the Council liaison to the Cable Committee. NOW, THEREFORE, BE IT RESOLVED THAT, the City Council in and for the City of Mounds View does hereby appoint Councilmember Hankner as Council liaison to the Cable Committee . Adopted this 11th day of September, 1995. ATTEST: Mayor (SEAL) City Administrator Cc i O Agenda Section: 8 D REQUEST FOR COUNCIL CONSIDERATION Report Number: 95-1451C Report Date: 9-7-95 STAFF REPORT Council Action: frCW ❑ Special Order of Business CITY COUNCIL MEETING DATE SapfPmhar 1 1 , 1995 ❑ Public Hearings 10 Consent Agenda ❑ Council Business Item Description: Approve Increase in Slurry Seal Amount to Include Silver View Park Parking Lot Administrator's Review/Recommendation: `- - No comments to supplement this re. .:.u, .._�•I - Comments attached. Explanation/Summary (attach supplement : • s as necessary.) SUMMARY; This is a housekeeping item which is necessary for the auditors. It was suggested by the Streets Department that Silver View Park parking lot be included in the slurry seal coating project because of the timeliness of the project and the need for Silver View Parking lot to be sealed. The parking lot was completed with slurry seal and will be striped soon. This project cost is being funded with budgeted parks maintenance monies for repair and maintenance to parks and grounds. The cost is $7,500. Silver View Park parking lot was added to the slurry seal bid that was presented to the City Council by Public Works Director Ulrich. However, this additional project increases the "not to exceed amount" by $7,500. j Staff requests the City Council to approve an increase of $7,500 to the I slurry seal bid to include the work completed at Silver View Park parking lot, which will be paid for with budgeted parks maintenance monies. Mar S a on, irector of Parks, Recreation and Forestry RECOMMENDATION; OTY© Agenda Section: 8.E REQUEST FOR COUNCIL CONSIDERATION Report Number: 95-1454C Report Date: 9-7-95 STAFF REPORT Council Action: 11117196 � ❑ Special Order of Business CITY COUNCIL MEETING DATE September 11, 1995 ❑ Public Hearings ❑ Consent Agenda Ca Council Business Item Description: STORM WATER RUN—OFF STUDY, MOUNDS VIEW INDUSTRIAL PARK Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. ))) Explanation/Summary (attach supplemen sheets as ecessary.) SUMMARY; As directed by the Council at the September 5, 1995 Work Session, Staff has drafted the attached Resolution for consideration. If approved, the Resolution would allow the use of up to $4,000 out of the Storm Water Management Utility fund (420-3470-000) for a storm water drainage study in the Mounds View Industrial Park. / (._ (aul Harrington, ConuT nity Development Director RECOMMENDATION: Adopt Resolution No. 4808 authorizing the use of up to $4,000 for a surface water drainage study in the Mounds View Industrial Park out of the Surface Water Management Utility Fund, Account No. 420-3470-000. RESOLUTION NO. 4808 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION AUTHORIZING THE USE OF STORM WATER MANAGEMENT UTILITY FUNDS FOR THE STUDY OF THE SURFACE WATER DRAINAGE SYSTEM WITHIN THE MOUNDS VIEW INDUSTRIAL PARK WHEREAS, the Mounds View City Consulting Engineer has recommended that the City of Mounds View conduct a comprehen- sive study of the surface water drainage system within the Mounds View Industrial Park; and WHEREAS, the Mounds View City Council has reviewed the consulting engineers' recommendation and concurs with his findings; and WHEREAS, the City of Mounds View established a Surface Water Management Utility Fund in 1993 to generate funds for the study, maintenance and improvement of the surface water drainage systems within the City; and WHEREAS, the proposed surface water drainage system study in the Mounds View Industrial Park is eligible for funding out of the Storm Water Management Utility Fund NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds View authorizes the use of $4, 000 to be used for the study of the surface water drainage system in the Mounds View Industrial Park out of the Surface Water Manage- ment Utility Fund, Account No. 420-3470-000. Adopted this 11th day of September, 1995 . ATTEST: Mayor (SEAL) Clerk-Administrator CM Of Agenda Section: 10, 7.05 p-m. REQUEST FOR COUNCIL CONSIDERATION Report Number: 95-1455C 11176 Report Date: 9-7-95 STAFF REPORT Council Action: ❑ Special Order of Business Kl CITY COUNCIL MEETING DATE September 11. 19 9 5 Public Hearings ❑ Consent Agenda ❑ Council Business Item Description: CONDITIONAL USE PERMIT AMENDMENT - GLEN HARSTAD 2340 HIGHWAY 10, PLANNING CASE NO. 415-95 Administrator's Review/Recommendation: - No comments to supplement this report • - Comments attached. Explanation/Summary (attach supplem•it sheets :s necessary.) SUMMARY; Based on discussions held at the September 5, 1995 City Council Work Session, Staff has drafted the attached Resolution for consideration. Please note that as directed, the conditions of approval recommended by the Mounds View Planning Commission have been amended to include landscaping under the direction of the City 1 Forester and, a review of the permit after 12 months . Also, as requested, lists of Police calls at the applicants property and the car wash facility located at 2135 Program Avenue (Wash Me Car Wash) were obtained from the MVPD. Since 1990, the applicants property has had one (1) call. During the same time period, the Wash Me Car Wash has had 58. The lists are attached for your review. i If you have any questions, please do not hesitate to give me a call. '-` .r � G 6 au . arrington, Co unity Development Director RECOMMENDATION; • Adopt Resolution No. 4809 approving a Conditional Use Permit Amendment for Suds and Shine Car Wash, 2340 Highway 10 . RESOLUTION NO. 4809 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING THE CONDITIONAL USE PERMIT AMENDMENT REQUEST BY SUDS AND SHINE CAR WASH, 2340 HIGHWAY 10, PLANNING CASE NO. 415-95 WHEREAS, Glen Harstad, representing Suds and Shine Car Wash, has requested an amendment to a previously approved Conditional Use Permit; and WHEREAS, the-Ci View issued a Conditional Use Permit for the Suds and Shine Car Wash via City Council Resolution No. 1919 in 1985 ; and WHEREAS, the approved Conditional Use Permit contained certain requirements for the operation of the facility; and WHEREAS, the applicant has requested amendments to those provisions outlined in the approved Conditional Use Permit; and WHEREAS, the Mounds View City Council has reviewed the request and held a public informational meeting on the proposal. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council approves the Conditional Use Permit amendment as follows: 1. The facility shall be allowed to be open 24 hours per day. 2 . The outside vacuums will not be allowed to be operated between the hours of 10: 00 p.m. and 7: 00 a.m. 3 . An attendant shall be on duty a minimum of four (4) hours each day. 4 . Signage, making patrons aware of the Mounds View Noise Ordinance, shall be installed at the entrance to the facility and in the location of the outside vacuums. 5 . Landscaping shall be provided on the site per the direction of the City Forester. 6 . This Conditional Use Permit Amendment shall be reviewed in twelve (12) months from the date of approval . Resolution No. 4809 Page Two Adopted this 11th day of September, 1995. ATTEST: Mayor (SEAL) Clerk-Administrator Run: 7-Sea-95 9:11 SSR242 MOUNDS VIEW POLICE DEPARTMENT Page 1 Date Reported range: 01/01/90 - 09/07/95 Enfors Super Search Report Activity codes: ' All Number Remark lines: None LOCATION SUMMARY far 2340 I#iY 10 Files searched: C . Date Mod NameTp Name Address (add*. street. apt) Time Disp Disp dt Inc no. IsnPsn Reoorted Race DOS Age (city_ st.zin) Statute recv code Arrest dt Sex Phone-home Phone-work Officer ActCd Activity description — �_, 4/03/93 CFS R RICHARDSON, RON 1026 S 4/03/93 93001571 01 No DOB 612-784-1565 106 09816 LOCK OUTS Run: 7-Sep-95 9:13 SSR242 MOUNDS VIEW POLICE DEPARTMENT Page 1 Date Reported range: 01/01/90 - 09/07/95 Enfors Super Search Report Activity codes: All Number Remark lines: None LOCATION SUMMARY far 2135 PROGRAM AVE Files searched: C.H Date Mod NameTp Name Address (add*. street. apt) Time Disp Disp dt Inc no. IsnPsn Reported Race DOB Ane (city. st_zio) Statute recv code Arrest dt Sex Phone-home Phone-work Officer ActCd Activity description 8/03/95 CFS R BRYANT, TOM 1238 N 8/03/95 95004598 01 No DOB 612-780-3014 115 09805 DOG AND ANIMAL CLAINTS 6/05/95 CFS 0151 N 6/05/95 95003204 01 No DOB 104 09802 PUBLIC ASSIST 4/24/95 CFS R FEMME, WEIDY 7745 N BROADWAY 1854 4 4/24/95 95002253 01 No DOB FOREST LAKE MN 609-595-2 612-982-0822 612-784-0902 106 P3119 PROP DAMAGE-MS-PRIVATE-OTHER INTENT 4/21/95 CFS R BRYANT, THOMAS HARRY 106 116TH LN NE 2301 4 4/21/95 95002191 01 5/31/71 23 BLAINE M0N 609-52-2 612-754-6205 612-780-3014 " TG029 THEFT-LESS 200-MS-BUILDING-OTH PROP 3/07/95 CFS R WOOD, GLADYS AMI 1806 N. 3/07/95 95001201 01 No DOB 612-780-3014 109 09816 LOCK OUTS 11/08/94 CFS 1538 N 11/08/94 94006530 01 No DOB 106 09816 LOCK OUTS 10/30/94 CFS R HU EYIELL 2310 N 10/30/94 94006356 01 No DOB 612-925-4800 110 09902 ALAS 10/19/94 CFS 1354 S 10/19/94 94006125 01 No DOB 121 09904 ASSIST 0/AGENCIES 9/23/94 CFS R BRYANT, TOM HARRY 2135 PROGRAM AVE 1711 4 9/23/94 94005550 01 5/31/71 23 MOUNDS VIEW MN 55112 609-595-2 612-754-6205 109 P3119 PROP DAMA[E-MS-PRIVATE-OTHER INTENT 6/21/94 CFS 1423 S 6/21/94 94003368 01 No DOB 106 09902 ALARMS 3/16/94 CFS R BRYANT, TOM 2925 S 3/16/94 94001368 01 No DOB 612-780-3014 110 09803 SUSPICION 3/13/94 CFS R TURA, DAVID 1019. S 3/13/94 94001305 01 No DOB 115 09816 LOCK OUTS 1 Run: 7-Sep-95 9:13 SSR242 MOUNDS VIEW POLICE DEPARTMENT Page 2 Date Reported range: 01/01/90 - 09/07/95 Enfors Super Search Report Activity codes: All Number Remark lines: None LOCATION SUMMARY for 2135 PROGRAM AVE Files searched: C.H Date Mod NaieTp Name Address (add, street, apt) Time Disp Disp dt Inc no. IsnPsn Reported Race DOB Age (city, st.zip) Statute recv code Arrest dt Sex Phone-home Phone-work Officer ActCd Activity description 1/27/94 CFS 1341 S 1/27/94 94000473 01 No DOB 127 09816 LOCK OUTS 1/02/94 CFS R SFELLITO, ROBERT L 793 11TH AVE NW 2148 S 1/02/94 94000037 01 3/03/42 51 NEW BRIGHTON MN 612-633-0712 110 09440 PROPERTY DAMAGE MV ACCIDENTS 12/06/93 CFS R PETERS, MR 1348 S 12/06/93 93006641 01 No DOB 106 09816 LOCK EATS 5/24/93 CFS -R PETERS, ARVID I 1324 104TH PL 1059 P 5/24/93 93002553 01 6/12/64 28 BLAIN MN 609-582 612-785-1521 - 612-780-3014 129 80794 BURG-UNK DEG-UNOCC NRES FRC-U-UN REAP-COM THFT 5/13/93 CFS R STEVE 0232 P 5/13/93 93002341 01 No DOB 609-595-2 109 P3119 PROP DAMAEE-MS-PRIVATE-OTHER INTENT 5/04/93 CFS R HYPO 0327 S 5/04/93 93002168 01 No DOB 104 09900 MISC OFFICERS (OTHERS) '4/04/93 CFS R BRYANT, TON 2135 PROGRAM AVE 1038 P 4/04/93 93001595 01 No DOB MOUNDS VIEW MN 55112 609-52-2-7 612-780-3014 106 T4031 THEFT-$250 LESS-MS-FRN COIN MACHIN-MONY 1/17/93 CFS R REXROTH, RICK 1457 S 1/17/93 93000298 01 No DOB 115 09816 LOCK OUTS 11/28/92 CFS C 2343' S 11/28/92 92018351 01 No DOB 107 09902 ALARMS 10/07/92 CFS 2138 S 10/07/92 92017364 01 No DOB 104 09902 ALARMS 4/27/92 CFS C HALLMAN, JASON A 10210 QUINCE ST NE 1520 A 4/27/92 92013877 01 6/12/73 18 COON RAPIDS MN 609-52-2-1 612-757-0495 612-780-3014 129 T4999 THEFT-250 LESS-MS-FRM OTHER-DTH PROP 4/25/92 CFS R CROWDER, NICK 1020 S 4/25/92 92013822 01 No DOB 115 09902 ALARMS Run: 7-Sep-95 9:13 S5R242 MUNDS VIEW PRICE DEPARTMENT Page 3 Date Reported range: 01/01/90 - 09/07/95 Enfors Super Search Report Activity codes: All Number Remark lines: None LOCATION SUMMARY far 2135 PROGRAM AVE Files searched: C.H Date Mod NameTp Name Address (add*. street, apt) Time Disp Disp dt Inc no. IsnPsn Reported Race DOB Age (city; st,zip) Statute recv code Arrest dt Sex Phone-home Phone-work Officer ActCd Activity description 4/19/92 CFS 1149 S 4/19/92 92013722 01 No DOB 106 09816 LOCK OUTS 1/01/92 CFS R CAR MASH 1521 S 1/01/92 92000098 01 No DOB 129 09816 LOCK OUTS 12/13/91 CFH C REXROTH, RICK 2601 EVERSON 0745 P 91057271 01 No DOB MPLS MN 609-595-2 106 P3119 PROP DAMAGE-MS-PRIVATE-OTHER INTENT 10/29/91 CFH 1635 S 91050614 01 No DOB MOUNDS VIEW MN - 129. 09802 PUBLIC ASSIST 10/22/91 CFH C REXROTH, RICHARD LEE 2601 EMERY! AVE ND 1232 P_ 91049412 01 No DOB MPLS MN 609-52-2-1 115 14029 THEFT-$250 LESS-MS-FRM BUILDING-OTH PROP 9/07/91 CFH 1831 S 91041973 01 No DOB MOUNDS VIEW MN 107 09902 ALARMS 8/04/91 CFH C DISPATCH 1224 S 91035585 01 No DOB MOUNDS VIEW MN 108 09303 LOST PROPERTY 7/20/91 CFH 1151 S 91032532 01 No DOB MOUNDS VIEW MN 108 09902 ALARMS 6/30/91 CFH 0117 . S 91029034 01 No DOB MOIL VIEW MN 107 09902 ALARMS 6/02/91 CFH 1247 S 91023687 01 No DOB MOUNDS VIEW MN 106 09902 ALARMS 5/31/91 CFH 0820 S 91023222 01 No DOB MOUNDS VIEW MN 09902 ALARMS 5/16/91 CFH 1021 S 91020812 01 No DOB MOUNDS VIEW MN 110 09902 ALARMS Run: 7-Sep-95 9:13 SSR242 MOUNDS VIEW POLICE DEPARTMENT Page 4 Date Reported range: 01/01/90 09/07/95 Enfors Super Search Report Activity codes: All Number Remark lines: None LOCATION SUMMARY far 2135 PROGRAM AVE Files searched: C Date Mod NameTp Name Address (add*, street, apt) Time Disp Disp dt Inc no. IsnPsn Reported Race DOB Age (city, st,zip) Statute recv code Arrest dt Sex Phone-home Phone-work Officer ActCd Activity description 4/28/91 CFH 0056 S 91017795 01 No DOB MOUNDS VIEW MN 110 09902 ALARMS 4/25/91 CFH 1620 S 91017245 01 No DOB MOUNDS VIEW MN 106 09902 ALARMS 4/21/91 CFH 0857 S 91016584 01 No DOB MOUNDS VIEW MN 129 09902 ALARMS 3/30/91 CFH 1808 S 91013008 01 No DOB MOUNDS VIEW MN 110 09902 ALARMS 3/14/91 CFH 1428 S 91010522 01 No DOB MOUNDS VIEW MN 129 09816 LOCK OUTS 3/14/91 CFH 1441 S 91010523 01 No DOB MOUS VIEW MN 129 09902 ALARMS 12/08/90 CFH 0557 S 90056035 01 No DOB MOUNDS VIEW MN 109 09806 DISORDERLY JUVENILES 11/30/90 CFH 0122 S 90054768 01 No DOB MOUNDS VIEW MN 110 09902 ALARMS 11/17/90 CFH 1206 S 90052799 01 No DOB MODS VIEW MN 129 09902 ALARMS 8/26/90 CFH 0341 S 90039166 01 No DOB MOUNDS VIEW MN 104 09902 ALARMS 8/23/90 CFH C WASH ME CAR WASH 2135 PROGRAM AVE 1522 P 90038644 01 No DOB MOUS VIEW MN 609-595-2 115 P3119 PROP DAMIAGE-MS-PRIVATE-OTHER INTENT 8/21/90 CFH C ELAD CO 624 20TH AVE S 1020 P 90038210 01 No DOB MKS MN 609-52-2-1 106 14029 THEFT-$250 LESS-MS-FRM BUILDING-OTH PROP Run: 7-Sep-95 9:13 SSR242 MOUNDS VIEW POLICE DEPARTMENT Page 5 Date Reported range: 01/01/90 - 09/07/95 Enfors Super Search Report Activity codes: All Number Remark lines: None LOCATION SUMMARY far 2135 PROGRAM AVE Files searched: C.H Date Mod NaaeTp Name Address (add*, street, apt) Time Disp Disp dt Inc no. IsnPsn - Reported Race DOB Age (city; st:zip) Statute recv code Arrest dt Sex Phone-home Phone-work Officer ActCd Activity description 8/20/90 CRH C REXROTH, RICHARD 2601 EMERSON AVE 1531 P 90038049 01 No DOB MPLS MN 609-595-2 106 P3119 PROP DAMAGE-MS-PRIVATE-OTHER INTENT 8/03/90 CFH 1940 S 90034973 01 No DOB MOUNDS VIEW MSI 129 09902 ALARMS 7/25/90 CFH 1706 S 90033191 01 No DOB MOUNDS VIEW MN 108 09902 ALARMS 6/28/90 CFH 0952 S 90027937 01 No DOB MOUNDS VIEW MN 115 09902 ALARMS 6/27/90 CFH 1925 S 90027843 01 No DOB MOUNDS VIEW MN 108 09902 ALARMS 5/09/90 CFH 1202 S 90019281 01 No DOB MOUNDS VIEW MN 106 09816 LOCK OUTS 5/06/90 CFH 1437 S 90018798 01 No DOB MOUNDS VIEW MN 106 09902 ALARMS 4/14/90 CFH 1152 S 90015163 01 No DOB MODS VIEW MN 108 09902 ALARMS 3/09/90 CRH C RE%ROTH, RICHARD LEE 36 WASHBURMN AVE S 2152 P 90009730 01 No DDB GOLDEN VALLEY MN 609-595-2 104 P3119 PROP DAMAGE-MS-PRIVATE-OTHER INTENT 1/09/90 CFH 1118 S 90001153 01 No DOB MSS VIEW MN 129 09816 LOCK OUTS I � L ' CTC O Agenda Section: 1 1.A REQUEST FOR COUNCIL CONSIDERATION Report Number: 95-1456C 1111706 9-7-95STAFF REPORT Couate: Counncc Dil Action: W ❑ Special Order of Business CITY COUNCIL MEETING DATE September 11, 1995 ❑ Public Hearings ❑ Consent Agenda N Council Business Item Description: Consider Action on Ordinance No.565, Amending the Mounds View Municipal code, Chapter 906.04 Entitled "Watermeters", Subd. 4, Entitled, "Liability for Repairs. Administrator's Review/R.ecommendation: - No comments to supplement this rep: t /' t - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) KIMMARY; A Public Hearing was held on August 21, 1995 regarding amending Ordinance No. 565 of the Municipal Code, Chapter 906 . 04 Entitled "Watermeters" , Subd. 4, Entitled "Liability for Repairs" , at this time the ordinance was introduced and read. The revision to this chapter identifies the liability of which the City of Mounds will assume in repairing a residential water service. The additional verbiage is underlined in the paragraph. For Council' s consideration is amended Ordinance 906 . 04 Subd. 4 . Liability for Repairs : After the initial connection has been made to the watermain, the applicant or the occupant of other user or such premises shall be liable for all repairs between the water main and the structure located on the premise. The Municipality shall provide repair of any impervious surface, should it be necessary in the performance of the repair of a leak or break of the property' s service. Maintenance of the curb stop box shall be that of the applicant, owner or occupant or other user of the premises, and it shall be the responsibility of said party to maintain the curb stop box at such height as will ensure that it will remain above the finished grade of the land or property. Nothing herein will prevent the Municipality from recovering the cost of repairs from the applicant, owner or other occupant or other user of such premises or any other party in the event it can be established that said parties were the cause of the damages requiring the repairs . (1988 Code 70 . 04) Staff has prepared an ordinance amending Chapter 906 is attached for Council' s consideration. This ordinance will be in effect as of January 1995 . Should Council have any questions or comments regarding this report, please feel fre to call me. G� ;7' Mic ael Ulrich, Director of Public Works RECOMMENDATION; ORDINANCE NO. 565 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE AMENDING THE MUNICIPAL CODE OF THE CITY OF MOUNDS VIEW BY AMENDING CHAPTER 906 ENTITLED "LIABILITY FOR REPAIRS" The Council of the City of Mounds View does hereby ordain: SECTION I. Chapter 906. 04, Subd. 4, Entitled "Liability For Repairs" is amended as follows: After the initial connection has been made to the watermain, the applicant or the occupant or other user of such premia . - - -- 'sbl-e--f-or all repairs between the water main and the structure located on the premises. The Municipality shall provide repair of any impervious surface, should it be necessary in the performance of the repair of a leak or break of the property's service. Maintenance of the curb stop box shall be that of the applicant, owner or occupant or other user of the premises, and it shall be the responsibility of said party to maintain the curb stop box at such height as will ensure that it will remain above the finished grade or the land or property. Nothing herein will prevent the Municipality from recovering the cost of repairs from the applicant, owner or other occupant or other user of such premises or any other party in the event it can be established that said parties were the cause of the damages requiring the repairs. (1988 Code 70. 04) SECTION II. This ordinance shall take effect thirty days after the date of its publication, and be retroactive to January i, 1995. SECTION III. Introduced and read by the City Council of the City of Mounds View on August 21, 1995. Read and passed by the City Council of the City of Mounds View this _ day of ., 1995. ATTEST: MAYOR (SEAL) ADMINISTRATOR APPROVED AS TO FORM: • CITY ATTORNEY MY OF Agenda Section: 11.B REQUEST FOR COUNCIL CONSIDERATION Report Number: 95-1457C Report Date: 9-7-95 STAFF REPORT Council Action: DEW ❑ Special Order of Business CITY COUNCIL MEETING DATE September 11, 1995 ❑ Public Hearings ❑ Consent Agenda Council Business Item Description: Consideration of Resolution No. 4805 Certifying the 1996 Proposed Operating Budget, 1996 Proposed Property Tax Levies and Setting the Date for a Public Hearing en the Sate Pursuant to Truth in Tdxa.Llon Legislation Administrator's Review/Recommendation: - No comments to supplement this report ♦.(41a . - Comments attached. Explanation/Summary (attach supplem•• •• • • •.•: SUMMARY: Attached please find Resolution 4805 which: 1) certifies to Ramsey County the City's Proposed 1996 Property Tax Levy, and 2) sets the City's public hearing on the 1996 Budget for Wednesday November 29, 1995 at 7:00 p.m.(if a continuation of the hearing is necessary it is scheduled for Wednesday December 6, 1995 at 7:00 p.m.). The City's proposed 1996 property tax levy is 6.0% greater than the 1995 levy. The estimated effect upon the average homeowner($85,302 home) is an increase in the City's share of the property tax levy of $17.24, or 7.03%. That estimate is based upon the home's estimated market value increasing by 2.65% from 1995 to 1996 and the latest estimates of the City's aggregate net tax capacity values from the County. I have learned that the County will use updated values to prepare Truth In Taxation notices mailed to taxpayers. When those estimates become available I will recalculate the impact of the City's levy upon the average homeowner. RECOMMENDATION: Adopt Resolution No. 4805, "A Resolution Certifying The 1996 Proposed Operating Budget, 1996 Proposed Property Tax Levies, And Setting The Date For A Public Hearing On The Same." RECOMMENDATION; Donald Brager, Finance irector RESOLUTION NO. 4805 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE, OF MINNESOTA Pursuant to due call and notice thereof, a meeting of the Council of the City of Mounds View, Minnesota was held at City Hall on September 11, 1995 with the following members present: and the following members absent: Member introduced the following resolution and moved its adoption: A RESOLUTION CERTIFYING THE 1996 PROPOSED OPERATING BUDGET, 1996 PROPOSED PROPERTY TAX LEVIES AND SETTING THE DATE FOR A PUBLIC HEARING ON THE SAME PURSUANT TO TRUTH IN TAXATION LEGISLATION BE IT RESOLVED by the Council of the City of Mounds View, Minnesota, as follows: 1) RESOLVED that pursuant to Truth in Taxation legislation the Council adopts the following as the Proposed 1996 City Operating Budget: General Fund $3,485,546 Fire Improvement Bonds 92,565 TOTAL PROPOSED 1996 BUDGET $3,578,111 2) RESOLVED that pursuant to Truth In Taxation legislation the following is certified to the County of Ramsey as the City of Mounds View's proposed 1996 property tax levy(after deduction of Homestead and Agricultural Credit Aid(HACA) of $357,670 which the Minnesota Department of Revenue has certified the City will receive in 1996): General Fund $1,596,257 Fire Improvement Bonds 92,565 TOTAL PROPOSED 1996 PROPERTY TAX LEVY $1,688,822 RESOLUTION NO. 4805 PAGE TWO OF TWO • 3) RESOLVED that a public hearing on the Proposed 1996 Budget and the Proposed 1996 property tax levy will be held at 7:00 p.m. on November 29, 1995 in the Council Chambers of the City Hall, 2401 Highway 10, Mounds View, Minnesota 55112. Should it be necessary to adjourn the public hearing and continue it at a later date the reconvened hearing will be held at 7:00 p.m. on December 6, 1995 in the Council Chambers-of-the-Ci • . • :, ota 55112. The motion for adoption of the above resolution was duly seconded by Member and upon a vote being taken, Ayes Nays, said resolution was declared duly passed and adopted this 11th day of September 1995. ATTEST: Mayor (SEAL) Clerk-Administrator I City of Mounds View 09/06/95 Estimated Schedule of Taxes Levied — 1996 Proposed 1996 Levy — 6% lncr Gen Levy Taxes Equalization HACA Due By Local Funds Certified Aid Aid Taxpayers Tax Rates General $1,596,257.00 $0.00 $0.00 $1,596,257.00 25.156% Capital notes $0.00 $0.00 $0.00 $0.00 0.000% Fire bonds $92,565.00 $0.00 $0.00 $92,565.00 1.459% Total $1,688,822.00 $0.00 $0.00 $1,688,822.00 26.615% Tax Capacity Valuations: Reconciliation of Tax Levy Real Estate $5,458,357 Personal Property $193,814 Tax Local Amount Total Tax Capacity $5,652,171 Capacity Tax Rate Levied Contribution Values (—) ($1,016,991) Initial FD Dist $1,748,769.00 26.029% $455,187.08 Distribution Values (+) $1,748,769 Local Levy $4,635,180.00 26.615% $1,233,634.92 Adjusted Total Tax Capacity $6,383,949 Total $1,688,822.00 Due By Due from Due by local Funds Taxpayers Fiscal Dispar. Taxpayers General $1,596,257.00 $430,238.10 $1,166,018.90 Capital notes $0.00 $0.00 $0.00 Fire bonds $92,565.00 $24,948.98 $67,616.02 Total $1,688,822.00 $455,187.08 $1,233,634.92 Tax comparison on selected residential homestead properties 09/06/95 located within the City of Mounds View. Proposed 1996 Levy - 6% Incr Gen Levy 1996 Average increase 1995 Tax Capacity Change in in Estimated Tax Capacity Rate Rate Tax Rate Market Values 26.029% 26.615% 0.59% 2.65% 1995 1996 Estimated 1995 1995 Estimated 1996 1996 Percent Market Tax Net Market Tax Net Increase Increase Value Capacity Tax Value Capacity Tax (Decrease) (Decrease) $51,150.00 $511 .50 $133.14 $52,505 $525.05 $139.74 $6.60 4.96% $73,656.00 $753.12 $196.03 $75,608 $792.16 $210.83 $14.80 7.55% $76,725.00 $814.50 $212.01 $78,758 $855.16 $227.60 $15.59 7.35% $83,100.00 $942.00 $245.19 $85,302 $986.04 $262.43 $17.24 7.03% $97,185.00 $1,223.70 $318.52 $99,760 $1,275.21 $339.39 $20.87 6.55% $102,300.00 $1,326.00 $345.14 $105,011 $1,380.22 $367.34 $22.20 6.43% $112,530.00 $1,530.60 $398.40 $115,512 $1,590.24 $423.24 $24.84 6.23% $127,875.00 $1,837.50 $478.28 $131 ,264 $1,905.27 $507.08 $28.80 6.02% OffirY OF Agenda Section: 1 1 _c REQUEST FOR COUNCIL CONSIDERATION Report Number: 95-1458C 111���LDS Report Date: 9—7-9 5 STAFF REPORT Council Action: EW ❑ Special Order of Business CITY COUNCIL MEETING DATE September 11, 1995 ❑ Public Hearings ❑ Consent Agenda 7 Council Business Item Description: Resolution No. 4806 Authorizing the City of Mounds View to Enter into a Service Agreement with Kerr Transportation Service, Inc. Administrator's Review/Recommendation: - No comments to supplement this rep• t ii ,_./ - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; The Federal Highway Administration(FHWA) and the U.S. Department of Transportation(DOT) has mandated an alcohol and drug testing requirement for safety sensitive employees. The implementation of this rule is as follows: counties and cities that have 50 or more safety-sensitive employees must have complied by January 1, 1995; counties and cities that have 49 or less safety sensitive employees must implement a program by January 1, 1996. Kerr Transportation Services specializes exclusively in employer drug testing programs. Kerr has over six years experience assisting companies in the development of federally mandated drug testing programs. Kerr Transportation Services, Inc. client base ranges from owner operators to Fortune 500 companies and Public Sector transit systems. As outlined in Metro-Test Schedule A, Kerr Transportation Services provides complete in service provisions and drug testing services. A one time charge of$189 plus drug and alcohol tests enters Mounds View into the program. There is no annual renewal fee. Estimated costs for 11 full time and 7 seasonal employees for 1996 is $526.32 LAZAC&AGam/ 7- ette Morgan / • dministrative Aid- RECOMMENDATION; Adopt Resolution No. 4806 Authorizing the City of Mounds View to Enter Into a Service Agreement with Kerr Transportation Services, Inc. RESOLUTION NO. 4806 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION AUTHORIZING THE CITY OF MOUNDS VIEW TO ENTER INTO A SERVICE AGREEMENT WITH KERR TRANSPORTATION SERVICES, INC. TO PROVIDE DRUG AND ALCOHOL TESTING PROGRAM FOR SAFETY SENSITIVE EMPLOYEES PER FEDERAL MANDATE WHEREAS, the City of Mounds View, acting in accordance with Federal Regulation, is required to implement a drug and alcohol testing program for safety sensitive employees. WHEREAS, Mounds View City staff reviewed and researched alternative programs and found Kerr Transportation Services to be an excellent provider of this service. WHEREAS, A one time fee of$189 plus drug and alcohol tests costs enters Mounds View into Kerr's Service Program. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Mounds View authorize Staff to enter into a Service Contract with Kerr Transportation Service, Inc Adopted this 11th day of September, 1995 ATTEST: Mayor (SEAL) City Administrator SERVICE AGREEMENT AGREEMENT, dated this of . 1995, by and between Kerr Transportation Services. Inc.. dba METRO-TEST. a Minnesota Corporation. 10545 110th Street North. Stillwater MN 55082, (herein "METRO-TEST"). and CITY OF MOUNDS VIEW whose address is 2401 HIGHWAY 10 MOUNDS VIEW MN 55112 (herein the"City") In consideration for the mutual promises and covenants contained herein the parties agree to the following provisions 1. METRO-TEST RESPONSIBILITIES. METRO-TEST agrees to provide to City the services. forms or materials more specifically set forth in the attached Schedule A which shall be made a part of this contract. These services shall be limited to records administration. recordkeeping and generation of various notification letters and invoices. Consulting services are not included in this agreement and may be provided under a separate agreement, if desired. 2. CITY RESPONSIBILITIES. City agrees to cooperate with Metro-Test in the exchange of information necessary for the full compliance with the federal and State drug testing regulations. City agrees to pay Metro-Test for its service within seven days of receipt of Metro-Test invoices. City AGREES to pay a service charge for unpaid balances equivalent to 1%a month and unpaid balance per calendar month. City agrees to pay Metro-Test for services pursuant to the charges set forth in the attached Schedule A. Prices will be subject to change upon 60 day prior written notice. If Metro-Test is required to collect unpaid balances through initiation of a lawsuit. Metro-Test shall have the right to collect reasonable attorney's fees. S. WARRANTIES OF CITY. The City warrants to Metro-Test that the person signing this agreement is the person duly authorized by the Board of Directors of the City to enter into this agreement. City warrants that it will remain in full compliance with all applicable federal and State laws. City warrants to Metro-Test that all information provided to Metro-Test shall be complete and accurate and represents the most updated information available. 4. DEFAULT. If the City fails or refuses to perform under the provisions of this agreement, whether or not material. Metro-Test may terminate this agreement by providing ten day written notice. 5. TERM. Unless earlier terminated pursuant to the provisions of this agreement. this agreement shall be in full force for one year from the date shown first above. Any party hereto may terminate this agreement. with or without cause. by providing to the other party not less than sixty day written notice. 6. NOTICES. Any notice given under this agreement shall be effective if sent by mail on the date of posting the same by United States mail. and if by personal delivery on the date of such delivery. Any and all notices required under this contract shall be in writing and shall be delivered to the party entitled to receive the same by hand or by United States mail addressed to the addresses shown first above. 7. WAIVER/MODIFICATION. No officer. employee or agent of the parties has the power, right or authority to waive any of the conditions or change. vary or waive any of the provisions of this agreement. nor shall any custom with or without knowledge of such party have the effect of changing. modifying or waiving or foregoing any condition or provision to this agreement. The terms of this agreement shall bind the parties hereto and their heirs. representatives and assigns. This agreement shall not be modified or assigned except in writing and endorsed by both parties or upon 60-day notice for price changes only. 8. ENTIRE AGREEMENT. This agreement expresses the entire agreement between the parties. there being no representations. warranties or other agreements. oral or written. not expressively set forth or provided for herein. 9. SEVERABILITY. It is agreed by the parties that if any part. term or provision of this agreement is held by the courts to be illegal or in conflict with any law or the state or federal government, the validity of the remaining portions or provisions shall not be affected. and the rights and obligations of the parties shall be construed and enforced as if the agreement did not contain the particular part. term or provision held to be invalid. 10. INDEMNIFICATION. City agrees to indemnify and hold harmless Metro-Test. its agents. customers and employees against except such claims arising out of Metro-Test's sole negligence asserted against Metro-Test hereto: a. by any other party or entity. or b. by any agent or employee of the City METRO-TEST agrees to indemnify and hold harmless City against any liability in connection with this agreement. to the extent attributable to the sole wrongful act or negligence of Metro-Test. 11. GOVERNING LAW. JURISDICTION. AND VENUE. This agreement shall be deemed to be an agreement made under the laws of the state of Minnesota and any legal action arising out of this agreement shall be brought in Hennepin County. Minnesota. 12. LIMITATIONS ON ACTION. Legal actions relating to the performance under this agreement may be brought no later than two years from the date the cause of actions accrues. 13. SURVIVAL OF TERMS. All provisions relating to warranties and indemnification contained in this agreement shall survive termination of this agreement for a period of six years after the date of termination. IN WITNESS WHEREOF. the parties have executed this Agreement by their duly authorized representatives the day and year first above written. in duplicate. Kerr Transportation Services. Inc. City: CITY OF MOUNDS VIEW dba Metro-Test By Title BY Title METRO-TEST SCHEDULE A IN SERVICE PROVISIONS 1. Assistance in the development of written policy on drug/alcohol testing. 2. Assistance in the development of City procedures for operation and administration of the drug/alcohol testing program. 3. Training programs "SAFETY IS THE PRIMARY ISSUE I -Reasonable Suspicion Drug Testing"and"SAFETY IS THE PRIMARY ISSUE II -Reasonable Suspicion Alcohol Testing" to comply with supervisor training requirements. 4. Ongoing updates of c• i _ • •s _e•ol to •• _•• . . COST 5189.00 DRUG TESTING SERVICES 1. Specimen collection cost. 2. Drug tests performed by a laboratory certified by the Substance Abuse and Mental Health Services Administration. 3. Medical review officer for review. interpretation of drug test results. 4. Blind samples submitted as required by the U S Department of Transportation. 5. Copies of the test results for persons tested. 6. Full federal recordkeeping in format required by federal regulations. 7. Forms and paperwork for each test. 8. Collection containers and shipping materials. 9. Overnight transportation of test specimens to the testing laboratory. 10. Full recordkeeping in format accepted by the Federal Highway Administration. PRICE PER DRUG TEST S39.00 if SmithKline Beecham owned facility is used for specimen collection. PRICE PER DRUG TEST S58.00 if SmithKline Beecham owned facility is not used for specimen collection. PRICE PER ALCOHOL TEST: Cost plus S2.00,not to exceed 530.00. This schedule is made part of the Metro-Test agreement dated Kerr Transportation Services. Inc. City CITY OF MOUNDS VIEW By By CRTY OF Agenda Section: 11.D REQUEST FOR COUNCIL CONSIDERATION Report Number: 95-1459C Report Date: 9-7-95 STAFF REPORT Council Action: EW ❑ Special Order of Business CITY COUNCIL MEETING DATE September 11, 1995 0 Public Hearings 0 Consent Agenda Council Business Item Description: Consideration of Resolution No. 4812 Establishing a Contingency Fund Policy Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; Over the years, expenditures from the City's Continguency Fund have occurred without a formal, written policy. At the August 21, 1995 Council meeting, a motion was approved by the Council to direct staff to develop a Contiguency Fund Policy to be reviewed at the September 5, 1995 Work Session. The Council reviewed the draft Policy at the Work Session and revised the draft Policy to reflect the Council's collective public policy priorities in regards to the use of Continguency Funds. The revised Policy is attached for Council review. Sa ntha O •uno ity Adminis rator RECOMMENDATION: MOTION TO WAIVE THE READING AND APPROVE RESOLTUION NO. 4812 ESTABLISHING A CONTINGENCY FUND POLICY RESOLUTION NO. 4812 CITY OF MOUNDS VIEW COUNTY OF RAMS RESOLUTION ESTABLISHING A CONTINGENCY FUND POLICY WHEREAS, in accordance with sound public policy, the City Council has determined that formal, written policy on Contingency Fund useis important to the continued sound financial practices of the City. NOW, THEREFORE, BE IT RESOLVED THAT, the City Council in and for the City of Mounds View does hereby adopt the Contingency Fund Policy that is attached hereto as Attachment A. Adopted this 11th day of September, 1995. ATTEST Mayor (SEAL) City Administrator 1 ATTACHMENT A TO RESOLUTION NO. 4812 CONTINGENCY FUND POLICY Purpose of Policy The purpose of this policy is to assure that General Fund resources are available to meet gisalified unbudgeted and_unforpseen_expenditures-and-allow the_City Council flexibility in governing the financial health of the City of Mounds View. II. Policy Statement A. Annually, the City Council shall establish a General Fund Contingency Fund. B. Expenditures from the Fund will be appropriated only under the guidelines established under Policy Procedures. III. Policy Procedures A. All expenditures from the Fund shall be approved only after a case has been made that the expenditure meets at least one of the following criteria: 1. The expenditure is a result of an unforeseen emergency requiring unbudgeted funds to maintain accepted and agreed upon levels of service delivery, or 2. The expenditure is not of an emergency nature, but is required to meet Council goals and objectives for continued quality service delivery or to meet an unforeseen service need, or 3. It is proven that funds for the proposed Contingency Fund expenditure cannot be secured from existing sources within the current year's budget without negatively affecting other goals and objectives. 4. The expenditure is not of a recurring nature. ADOPTED BY CITY COUNCIL SEPTEMBER 11, 1995 UNAPPROVED PROCEEDINGS OF THE CITY COUNCIL 2 CITY OF MOUNDS VIEW 3 RAMSEY COUNTY,MINNESOTA 4 5 Regular Meeting 6 August 21, 1995 7 Mounds View City Hall 8 2401 Hwy.10 9 Mounds View, MN 55112 10 11 12 13 14 CALL TO ORDER 15 16 The Mounds View City Council was called to order by Mayor Linke at 7:00 p.m. on 17 August 21, 1995. 18 19 PLEDGE OF ALLEGIANCE 20 21 ROLL CALL 22 23 MEMBERS PRESENT Mayor Linke, Council members Trude, Blanchard, Hankner 24 and Quick 25 26 MEMBERS ABSENT: None 27 28 ALSO PRESENT Paul Harrington, Community Development Coordinator; 29 Michael Ulrich, Director of Public Works; Don Brager, 30 Finance Director; Mary Saarion, Director of Parks, 31 Recreation and Forestry. 32 33 ADDITIONS TO AGENDA: 34 35 There were no additions to the agenda for this meeting. 36 37 APPROVAL OF MINUTES: 38 39 Council member Trude noted several corrections to the Regular Council Meeting Minutes 40 from July 17, 1995: Page 5, Line 38, proper should be changed to property, 41 Page 8, Line 13, "two Arden Hills Council members" should read"an Arden Hills 42 Council member" Page 8, Line 31, a question was asked how many meters the city could 43 expect to continue to use - a response by Council member Quick should be reviewed on 44 tape as it is listed as "$1,100.", which she believes is an error. UNAPPROVED Page 2 August 21, 1995 1 2 MOTION/SECOND: Trude/Quick to Table Approval of the July 17, 1995 meeting until 3 the tape can be reviewed and corrections made to the minutes. 4 5 VOTE: 5 ayes 0 nays Motion Carried 6 7 MOTION/SECOND: Trude/Blanchard to Approve Regular Council Meeting Minutes 8 from July 24, 1995. 9 10 VOTE: 5 ayes 0 nays Motion Carried 11 12 ACCEPTANCE OF ADVISORY COMMISSION MINUTES: 13 14 MOTION/SECOND: Trude/Quick to Accept Advisory Commission Minutes for May 15 17, 16 June 7, and July 5, 1995. 17 15 VOTE: 5 ayes 0 nays Motion Carried 19 20 SPECIAL ORDER OF BUSINESS: 21 22 There was no special order of business scheduled for the meeting. 23 24 CONSENT AGENDA: 25 26 Paul Harrington, Community Development Coordinator(Acting City Administrator) read 27 the Consent Agenda as follows: 28 29 A. Set Public Hearing for 7:05 p.m., Monday, September 11, 1995,to Consider Request 30 for Conditional Use Permit, Glen Harstad, 2320 Highway 10, Planning Case No. 415-95. 31 32 B. Adopt Resolution No. 4798 Approving Just and Correct Claims Against City Funds. 33 34 C. Licenses for Approval: 35 36 Garbage Haulers - 3 7 Beckers Sanitation(renewal) 38 Cigarette and Tobacco Products - 3 9 Mounds View 66 (new) 40 General Contractor- 41 Vinyl Seal (new), 42 B. L. Dalsin, Inc. (new), UNAPPROVED Page 3 August 21, 1995 1 Associated Construction, Inc. (new) 2 HVAC 3 Hinding Heating, 4 Air& Electric, Inc. (new), 5 Indoor Comfort Heating and Cooling (renewal), 6 Riccar Heating &Air Conditioning (renewal) 7 Sheet rock 8 Friedges Drywall, Inc. (new) 9 Asphalt 10 Affordable Asphalt(new), 11 Stoerzinger Construction(new) 12 Muellner Blacktop, Inc. (new) 13 Fence 14 Century Fence Company (renewal) 15 16 Mayor Linke asked if there were any items the Council members desired to have removed 17 from the Consent Agenda; there were none. 18 19 MOTION/SECOND: Quick/Blanchard to Adopt the Consent Agenda as Presented. 20 21 VOTE: 5 ayes 0 nays Motion Carried 22 23 RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR: 24 25 Mayor Linke explained that this portion of the meeting was designated for anyone who 26 wished to speak to the Council on items that were not on the Agenda. 27 28 Keith Vasilakes, 5131 Greenwood Drive, asked what has happened in regard to term 29 limits. 30 31 Mayor Linke explained that they were passed by the residents and has since been certified 32 through the State and ruled unconstitutional. He understands it will be taken up with the 33 Charter Commission at the next regular meeting, scheduled for Tuesday, September 12, 34 1995 at 7:00 p.m. 35 36 PUBLIC HEARINGS: 37 38 Public Hearing to Consider an Ordinance Change in the Water Replacement Repair 39 Responsibilities. 40 41 Mayor Linke opened the Public Hearing at 7:05 p.m. 42 UNAPPR OVED Page 4 August 21, 1995 1 Mike Ulrich, Director of Public Works explained that at the July 17, 1995 meeting of the 2 City Council, staff presented an amendment to Ordinance No. 565, Chapter 906.04, 3 Subdivision 4, Liability for Repairs. A sentence was added as follows: "The 4 Municipality shall provide repair of any impervious surface, should it be necessary in the 5 performance of the repair of a leak or break of the property's service". 6 7 Mayor Linke closed the Public Hearing at 7:10 p.m. 8 9 MOT_ION/SE_COND. Hankner/Quick to approve Oidinance No. 565.Amending the 10 Mounds View Municipal Code Chapter 906.04, Entitled, "Liability for Repairs". 11 12 VOTE: 5 ayes 0 nays Motion Carried 13 14 Council member Trude explained that this ordinance was a compromise among the 15 Council members to prevent a hardship situation. 16 17 Informational Meeting on Proposal to Update the City's Water Meter Reading System: 18 19 Mayor Linke opened the Informational Meeting at 7:10 p.m. 20 21 Mike Ulrich, Director of Public Works explained that the City Council and staff have had 22 a number of discussions in regard to the possibility of changing the City's water meters 23 and meter reading system. This was in response to concerns relayed by the City's Water 24 Utility staff that the water system was not accurately monitoring the real amount of water 25 that is being used by some of the residents. To test the accuracy of the meters, staff 26 conducted a random testing of residential and commercial meters which were installed 27 between 1963 and 1990's. The average accuracy rate was 98% for residential meters and 28 90% for commercial meters. Therefore, based upon the small representation of meters 29 that were tested, the average accuracy of residential and commercial meters was 94%. 30 When the meters were tested, based on annual water consumption and billing amounts, it 31 was estimated that the City is losing approximately $31,000 per year. The City Council 32 directed staff to seek proposals to update the meters in the city. 33 34 The City received proposals from two manufacturers to completely update the current 35 water meter system. Three options were presented: 36 37 1) change the current system to the most current advanced technology system(Phone 38 Read System)which would automatically initiate the meter to call to a central computer 39 at City Hall and relay the meter reading; 40 41 2) change the current system to a Touch Read System where a reading pad would be 42 installed on the outside of the house and a meter reader would use a reading device to UNAPPROVED Page 5 August 21, 1995 1 touch the pad and receive a reading; or 2 3 3) do nothing. 4 5 Mr. Ulrich noted that Option#3 would also increase the need for manual labor to 6 complete the billing, meter reading and repair/replacement of old meters. 7 8 Mr. Ulrich noted there were a number of questions which were not answered due to the 9 length of the_newsletter�zvhich he wuldlike to address. 10 11 1) Why not phase in new meters and hook up old ones already in? 12 13 The City has been replacing water meters at a rate of 50-75 per year for the past seven or 14 eight years. Those meters which have been replaced will be capable of hooking up to the 15 new technology and they will be tested to make sure they are up to AWWA standards (1- 16 1/2% of 100%). 17 18 2) How much of the total cost represents installation? 19 20 The cost of installation is approximately $40./meter. 21 22 3) How many meters are currently being replaced each year ? 23 24 The city replaces approximately 50-75 residential meters per year. This has been done 25 for the past seven to eight years. The total number of residences in Mounds View is 26 2,900. 27 28 4) The city claims they have no money for Street Repair and now they can spend 29 $800,000 for new meters? 30 31 The street improvements are funded through the General Fund. Improvements to the 32 water system comes from a separate fund. 33 34 5) How many different meters are there to choose from and are there different prices? 35 36 The City went out for a Request for Proposal and received two responses. Of those 37 submitted,the City took the most cost effective system over a minimum useful life of 20 38 years. 39 40 6) Are there any other cities who are replacing all of their water meters? 41 42 The City of Mound has replaced all of their meters, the City of New Brighton replaced UNAPPROVED Page 6 August 21, 1995 1 half of its system one year ago, and the cities of Minneapolis and St. Paul are in the 2 process of replacing their meters and have been doing so for the past three years. 3 4 7) How long have these types of meters been used in other cities? 5 6 These meters have been used in the City of Mounds View for the past seven or eight 7 years and they have basically been out in the market for the same number of years. 8 9 8) Has_the city checked o what is c• i• • .1 1- . u- - echnolo• ? 10 11 Yes, this is the most current technology available. 12 13 9) Does the city know they are picking out the right system? 14 15 A person cannot be 100% sure, however city staff has checked with other cities in regard 16 to the vendor's reputation, the dollar amount of what the product is worth and the 17 warranty and feels comfortable with the proposal. 18 19 10) Are the water meters in worst shape than the streets? 20 21 There are a number of very old water meters in the city as there are a number of very old 22 streets in the city. The city continues to replace meters and continues to maintain the 23 streets to the best of their ability. 24 25 Mayor Linke explained that the three options before the City Council are as follows: 26 27 1) Change out of all the meters to a phone read system for a total cost of$830,000. This 28 project would be funded out of the Water Availability Charge with some of the money 29 coming out of the special project fund and an increase of$3. to the utility charge for 30 residential service. Some of the $3.00 would go into a water fund for future needs. 31 32 2) Changeout of residential accounts to a touch read and commercial accounts to a phone 33 read system, costing a total of$505,914. This would be funded through the Water 34 Availability Charge and a loan from the Special Project fund. There would be no 35 additional charge added to the utility charge. 36 37 3) Do nothing to the water meter system. The city staff would continue to change meters 38 when they no longer function. The city would continue to lose approximately $31,000 39 per year. 40 41 Council member Trude explained the option of a radio read unit for homeowners who 42 have a finished basement and whose meter and phone line are not located in close UNAPPROVED Page 7 August 21, 1995 1 proximity to one another. This would cost the homeowner an additional $25.00. 2 3 Mayor Linke explained that it is possible that a homeowner who refused to convert to the 4 new system would be charged a surcharge of up to $50.00/quarter for the added labor of 5 having their meter read. 6 7 Mr. Ulrich noted that the meter readers have experienced some problem with a few 8 residents who refuse to let them in to their homes to read the meters. The fully automated • _ - OS . . _ 0 - - , . . - 10 11 Jerry Blanchard, 8005 Groveland Road, stated he has a receipt which says that he will 12 receive a refund of$35.00 from the city if they take his meter. He was wondering if the 13 city has the money to refund residents for the meters. 14 15 Mr. Ulrich informed him that the City is aware of this and has money appropriated for 16 this. 17 18 Mr. Blanchard also stated he does not have a problem putting in a new meter system if it 19 is necessary. However, a 6%to 8% error tells him that maybe the city should be testing 20 meters more often and doing something about the bad ones, not spending money to put 21 new ones in. He wondered if all of them needed to be replaced. It was his feeling that 22 the city should only replace the 15%that are reading bad. 23 24 Alena Baty, 2316 Hillview Road, stated for those residents who will not allow a meter 25 reader into their homes,they should be given estimates and charged anyway. 26 27 Mayor Linke explained that this is done, however after five years it becomes rather 28 difficult. 29 30 Council member Trude noted that the City has never threatened to turn off the water to 31 residences who do not allow the meters to be read. 32 33 Ms. Baty stated she felt it may be a good idea to consider this. Mayor Linke responded 34 that he does not believe the city could legally turn off the water for this reason. 35 36 Ms. Baty asked if the defective meters are due to the hard water in the city of Mounds 37 View. 38 39 Mr. Ulrich stated manganese in the water does build up and can eventually slow the meter 40 due to the mineral deposits in the meters and pipes. However the hardness of Mounds 41 View water(15-16 grams) is well within the guidelines and should not present a 42 significant problem for homeowners. UNAPPROVED Page 8 August 21, 1995 1 2 Linda Hansome, 2237 Knoll Drive, stated as she understands the two reasons for 3 updating the meters are the accuracy issue and the meter reader problem. Furthermore, 4 the accuracy rate for residential properties was averaged at 98% and she understands that 5 the new meters will be guaranteed an accuracy rate of 98% for ten years; this is basically 6 a "washout". She feels that spending the money for a"state of the art" system is not the 7 way she would like her money spent. The touch pad system will serve the purpose of 8 reading the meters and will save the city$300,000 over the phone read system. 9 10 Inga Kelner, 8333 Groveland Road stated she has been a reader meter for several years. 11 She too has run into problems with some residents who will not let her in to read the 12 meter. These are the people that the city should be working on, requiring them to have 13 the remote meters. She feels the meters that are working should be left alone. 14 15 Dave Malrick, 8289 Spring Lake Park Road, stated by overcharging residents it will 16 encourage them to let the meters be read. He stated he would tend to be more concerned 17 about checking the volume of the water than the actual meters. He felt the commercial la properties should be looked at closer as the city could recoup more of the money by 19 attempting to increase the accuracy level for commercial properties to the 98% level. 20 21 Mr. Ulrich noted that the total billing amount for water was 470,000,000. Of this 22 amount, only 67,000,000 gallons were used by institutions, commercial and industrial. 23 The residents represent 80% of the total usage. He quickly noted some of the test results 24 of meters that were installed between 1962 and 1984. 25 26 Mr. Malrick stated the 30 homes of the 2,900 that could be tested represents only 1% of 27 the homes in Mounds View. He felt the city should do more evaluating before they look 28 at spending the money for the new meters. The city should attempt to recoup the most 29 money in a way that disrupts the least number of people. He also asked if a touch tone 30 phone will be necessary for the phone read system. Mr. Ulrich responded that a resident 31 only needs a phone line. 32 33 Keith Vasilakes, 5131 Greenwood Drive, stated he felt Option#1 was basically spending 34 $800,000 to correct a$30,000 problem. He would rather be charged an additional five 35 cents on his water bill. He sees no reason for the phone or radio system as he does not 36 feel the city needs a state of the art system. Additionally he did not feel two proposals for 37 a$800,000 system were a sufficient representation and additional bids should be 38 received. 39 40 Kathleen Harrer, 5230 Edgewood Drive, asked if the city anticipates that the $31,000 loss 41 each year will continue to increase. She is also concerned about her "out of the pocket" 42 costs for the new system. How much will the city save over a 20 year period if the UNAPPROVED Page 9 August 21, 1995 1 water system is changed? 2 3 Mr. Linke explained that the only cost to the resident would be the$3.00 utility charge. 4 If the city chooses to select the touch read system, there will be no additional charge. 5 Mr. Ulrich stated the city will expect to save approximately$1,000,000 over the 20 year 6 period if they replace the meters. 7 8 Ms. Harrer asked if she will get her meter deposit back when the system is changed over. • 11 _ . . - . .-a a, .- •ilLrefund_thnse who paid for their m .t .rs if a new meter 10 must be installed. 11 12 Carl Anderson, 2948 Wooddale Drive, stated figuring the loss of$31,500 per year and 13 spending $800,000 for Option#1 it would take 26 years to recoup the cost. Option#2 14 would take 16 years to recoup the costs. Neither of these options provides for repayment 15 of the $300,000 WAC fund. He would like to suggest Option#4, which would include 16 changing all commercial meters to the radio read out with a quarterly reading, beginning 17 residential change overs to meters which are over 20 years old and offering a touch pad 18 system for whose who do not want their meters read annually. This option would allow 19 a phase in of the new system without a project loan. 20 21 Mr. Ulrich noted that the system is deteriorating and it will continue to do so. The figure 22 of$31,500 will continue to increase. 23 24 In regard to meter deposits, Mr. Don Brager, Finance Director offered the following. He 25 stated the city has a record of those people who paid for the water meters and the dollar 26 amount. The practice of having one pay for their own meter ceased in the 1980's. The 27 city has attempted to get more new meters in by asking that when property is sold a new 28 meter must be installed by the new owner of the property. Gradually the fund has been 29 shrinking as the properties change hands, etc., However,there are still a number of 30 deposits which will need to be refunded. 31 32 Duane McCarty, 8060 Long Lake Road, stated if the entire system is replaced with 33 Option#1, what will be the next step be in providing for long term approach. 34 35 Mayor Linke responded that the city has already considered this, which is part of what the 36 $3.00 additional utility charge will be applied to. Mr. Ulrich noted that the $3.00 charge 37 is not going to stop once the meter is paid for. 38 39 Mr. McCarty asked what it would cost to start a long term plan now, keeping the existing 40 system and replacing those that need to be replaced only as needed. This would be a 41 100% approach. He wondered how much it would cost over a 15 year period to look at 42 an option such as this. He stated he feels there should be an in-depth study on the new UNAPPROVED Page 10 August 21, 1995 1 systems. He would be more concerned about the main influx structure as opposed to the 2 individual meters, which has been in since 1963. 3 4 Mr. McCarty noted that there is a difference in Option#1 & Option#2 in regard to the 5 numbers charged to the Water Availability Charge and he was wondering why this is the 6 case. 7 8 Mr. Ulrich stated the reason for the change was to allow it to move financed more in- hous t . ' . .- •10 11 Craig Weinmann, 2209 Bronson Drive stated he is concerned about the $830,000 12 expenditure. If the water meters are reading as accurately as they are, we should locate 13 the bad ones and replace only those. For those who are refusing to allow meter readers 14 in, a meter should be relocated to the outside of the property. He also suggested that 15 residents be held responsible for calculating the usage,thereby creating less workload for 16 staff He feels there are many other options which cost far less. 17 18 Council member Hankner stated the city has attempted to replace meters for the past 19 fifteen years. This problem only continues to get worst. 20 21 Marshall Mills, 7550 Greenfield, asked what the charge would be to upgrade the system 22 from a touch read to a phone read in the future. 23 24 Mayor Linke responded that it would be an additional $300,000 plus the cost for labor. 25 26 Mr. Mills asked if the S.R. meters would be an option for those homes with old meters. 27 28 Mr. Ulrich noted that these meters are no longer manufactured. 29 30 Dave Janke, 8420 Eastwood Road asked why some type of plan wasn't put together to 31 replace the meters. He felt the council should consider an option#4. He believes all 32 meters could be changed over a period of time. However,he felt the council should take 33 a good look at a plan and how it can be updated without spending three quarters of a 34 million dollars. 35 36 Council member Quick stated $330,000 of WAC funds will be used to finance the 37 project, so in essence it has been planned for. In the past ten years as a Council member 38 he has seen two water towers replaced, a new system has been put in to filter out 39 manganese out of the water,the city has replaced motors,pumps, and has done many 40 more things. The city has brought it down to the lowest cost with the technology that is 41 available. 42 UNAPPROvrD Page 11 August 21, 1995 1 Mr. Janke informed Mr. Quick that he was referring only to the replacement of the water 2 meters and did not intend that the city has not done many other things. 3 4 An unidentified resident noted that there is a 10-11%water loss, however it is estimated 5 that the new meters will only recoup about 6% of the lost water. Also, the system will 6 require that residents have a phone. What will be done if a resident does not have one? 7 8 Mayor Linke stated they will then have the option of the radio read system. 9 10 This resident also noted that if the phone company detects that a resident is using a touch 11 tone phone modem and is not paying for this type of service, he will be billed for it. 12 13 The resident asked if the gas company or if NSP had ever been approached to read the 14 city's water meters when they are out reading their meters. This could perhaps be an 15 arrangement and the city could pay them a small fee for doing so. 16 17 Mr. Ulrich stated this had been discussed at one time, but he was not able to get a 18 response from them. 19 20 He asked if the city water department is currently operating at a loss. 21 22 Mr. Brager, Finance Director responded that it is essentially breaking even,however 23 water rates were raised in order to break even. This would not have been needed if all 24 meters were operating at 100% efficiency. 25 26 The resident noted that with an average yearly water bill of$100.00,the added utility 27 charge of$3.00 per quarter would amount to a 12% increase per year. 28 29 Ms. Linda Hansome, 2237 Knoll Drive, asked who will be responsible for the modem if 30 something happens to it after the one year warranty is up. 31 32 Mr. Ulrich noted that it is the responsibility of the city, and will be calculated into the 33 budget. 34 35 Council member Trude stated she had received two telephone calls in regard to this item. 36 Mrs. Janet Schuldt, 7887 Spring Lake Park Road, felt that meters reading a 98% accuracy 37 should not be replaced, that large meters should be replaced, she would not like to have 38 her phone tapped to read the meter, she does not want the $3.00 per quarter utility charge 39 and does not wish to go to monthly billing. She stated she does not believe in replacing 40 things which work. The other caller, who did not identify himself, but lived on 41 Greenwood stated he did not want to go to a monthly reading, feels fees should be 42 charged to those residents who will not allow their meters to be read and has no objection UNAPPROVED Page 12 August 21, 1995 1 to the present system. 2 3 Ruth White, 2917 County Road I, stated she feels the changing over to the new system is 4 more for ease than due to faulty meters. She did not understand why they needed to 5 replace them. 6 7 Mayor Linke stated the present system is aged and will not be getting any better. It is 8 also very labor intensive. 9 10 Ms. White asked if the homeowner will have an option on the type of system or if it will 11 be mandatory. 12 13 Mayor Linke stated if the council chooses to selection Option#1,there will not be an 14 choice. Option#2 would allow for either phone or radio system. 15 16 Ms. White stated she would like to leave the system as it is. She further stated she 17 believes the Council has already made up their minds as to what they are going to do. 18 They are reviewing two systems and as noted in the newsletter, will make a decision in 19 August. 20 21 Council member Hankner stated as a council member, she along with the other council 22 members and staff, have carefully looked at the current system and she definitely feels 23 something needs to be done. No formal action has been taken by the council in regard to 24 this matter so a decision has not been made. 25 26 Council member Trude noted that both of the systems they are reviewing eliminate a 27 considerable amount of paperwork for staff Presently 3,000 cards go out and come in 28 quarterly. Additionally,the 12,000 cards must be keyed in each year. 29 30 Ms. White asked what will happen if she refuses a new water meter. 31 32 Mayor Linke stated that the City Council has considered assessing a penalty on top of the 33 water bill (i.e. $50.00/quarter). 34 35 Craig Weinmann stated that residents agree that Option#1 or Option#2 for the City 36 Council is no option for residents. He feels it is ridiculous and opposes both of these 37 options. 38 39 Mayor Linke closed the informational meeting at 9:40 p.m. 40 41 COUNCIL BUSINESS: 42 UNAPPROVED Page 13 August 21, 1995 1 A. Consideration of Action on Ordinance No. 566, 1995 Long Term Finance Plan. 2 3 Mayor Linke explained that the 1995 Long Term Financial Plan was introduced at the 4 July 17, 1995 council meeting. The updated plan is easier to read to the public. He noted 5 this is a five year plan, Year Ito be 1996. The other four years list objectives. 6 7 Council member Trude noted that the plan calls for no new staff and no significant capital 8 purchases. 9 10 MOTION/SECOND: Quick/Trude to adopt Ordinance No. 566, 1995 Long Term 11 Financial Plan. 12 13 ROLL CALL VOTE: 14 15 Mayor Linke - yes 16 Council member Blanchard- yes 17 Council member Trude - yes 18 Council member Hankner- yes 19 Council member Quick- yes 20 21 VOTE: 5 ayes 0 nays Motion Carried 22 23 24 B. Consideration of Slurry Seal Bid: 25 26 Mike Ulrich stated the staff advertised for the Slurry Sealing of selected streets for this 27 years Pavement Management Program. They only received one response, which was 28 from the contractor that was awarded the bid last year, Struck and Irwin Paving. The 29 total bid was for $33,136.95 plus 15%to be allowed for change orders. These 30 improvements will be funded from the Street Management Program. 31 32 MOTION/SECOND: Blanchard, Hankner to approve the award for the Slurry Sealing 33 bid to Struck and Irwin Paving for$33,136.96,to be funded from account no. 100-4470- 34 705, and authorize the Public Works Director to sign all change orders up to 15% of the 35 bid. 36 37 VOTE: 5 ayes 0 nays Motion Carried 38 39 40 C. Consideration of Removal and Replacement of Playground Equipment Using 41 Contingency Funds: 42 UNAPPROVED Page 14 August 21, 1995 1 Ms. Mary Saarion, Director of Parks, Recreation and Forestry explained that in April 2 there was an article in the newspaper and an article put out by the League of MN Cities in 3 regard to the safety hazards of some playground components (Animal Swings). These 4 swings are very old and have been in the park system for many years. The articles stated 5 that deaths and serious injuries have occurred as a result of the swings hitting children 6 who run in front of the playground equipment. The articles also requested that cities 7 consider removing the swings. This was brought to the city's attention by concerned 8 residents and presented to the Park& Recreation Commission. The commission • . .. . •.-. e . ..- • e ■- . -. .- ■ . ‘.,.•.., . '. . . lo infant swings which could be installed on the existing frames. To replace the eight 11 swings would cost$1,200. The Park and Recreation Commission would like to use 12 contingency funds to replace this equipment. Ms. Saarion stated that other options could 13 include removing the equipment and not replacing it, or just replacing a few swings at a 14 time. 15 16 Mayor Linke stated the city's insurance carrier has recommended that the city remove the 17 animal swings. 18 19 Council member Hankner stated she has strong feelings about use of the contingency 20 funds. She feels some type of policy needs to be addressed on the use of these funds. If 21 the Council wishes to approve the use of contingency funds for this use, she would also 22 request that contingency funds be used for tree plantings at the Silver View Park 23 ballfields. 24 25 Council member Trude stated she wanted this issue brought before the council and when 26 children's lives are at risk, she does not want to see a squabble about where the funds are 27 coming from. Contingency funds are for unplanned expenses. It would be unfair to the 28 children if the City removed the existing equipment without replacements. 29 30 MOTION/SECOND: Trude/Linke to allocate funds from the Contingency Account for 31 the removal and replacement of playground equipment. 32 33 MOTION/SECOND: Hankner/Quick to AMEND the motion and add the purchase of 34 trees for Silver View Park to be funded with Contingency Funds as well. 35 36 Mayor Linke stated he would vote against the amendment as it is not the same type of 37 liability issue. Also the residents have already agreed to phase in the tree plantings. 38 39 Council member Hankner noted that residents only agreed on the phasing in after the City 40 Council told them there was not money available for the plantings. She feels this is also a 41 liability issue as the balls end up in the yards of residents and could easily injure them. 42 UNAPPROVED Page 15 August 21, 1995 1 Council member Trude noted that as soon as a window was broken staff went out and 2 erected a snow fence to keep the balls in the playing field. The problem is that the 3 homeowners pay high taxes and they are not happy with the looks of the fence. She 4 noted however,that she would support the amendment, installing an additional 12 trees 5 at a cost of$200./tree because she feels it would improve the looks of the park and this is 6 important to her. 7 8 Council member Blanchard stated she would not go along with the amendment as the city • . . .• , to e - • - •• -. ' • . t• • • he tree_plantin 10 As far as the parking equipment, she does not feel $1,200 is a lot to spend to keep 11 children from being injured. 12 13 VOTE ON AMENDMENT: 14 15 Mayor Linke -no 16 Council member Blanchard- no 17 Council member Trude -yes 18 Council member Hankner-yes 19 Council member Quick-yes 20 21 VOTE: 3 - ayes 2-nays Motion Carried 22 23 MOTION/SECOND: Hankner/Quick to direct staff to draft a policy on the use of 24 contingency funds for the next council work session. 25 26 Council member Trude stated she thinks that five reasonable people can decide on the 27 appropriate use of contingency funds. There are many things that are difficult to plan for 28 as is the case in any household. 29 30 Council member Hankner stated she would like a policy to lay out the perimeters for 31 decision making. 32 33 VOTE: 34 35 Mayor Linke -yes 36 Council member Hankner- yes 37 Council member Blanchard- yes 38 Council member Trude -no 39 Council member Quick-yes 40 41 4 ayes 1 nay Motion Carried 42 1 UNAPPROVED Page 16 August 21, 1995 1 REPORTS: 2 3 1. Report of Council members: 4 5 Council member Hankner-no report. 6 7 Council member Trude - no report. 8 ••- •• - : s.. . -no-report 10 11 Council member Quick-no report. 12 13 2. Report of Mayor Linke: 14 15 Mayor Linke reported that he was on vacation and had the opportunity to travel to 16 Buffalo,New York to watch the DCI finals. He noted that Irondale High School had 17 sixteen kids represented on the field that evening. He commended Irondale High for the 18 tremendous job they are doing in the music field. 19 20 3. Report of Administrator: 21 22 Mr. Paul Harrington, had no report this evening. 23 24 4. Report of Staff: 25 26 Mike Ulrich noted that the street sealing project will start next week. The city will 27 publicize the selected streets on Cable TV as well as distribute flyers to those residents 28 affected. He noted that it takes from four to eight hours to completely cure and asked 29 residents to cooperate. 30 31 Mayor Linke announced that the next Council Meeting will be on August 28, 1995 at 32 7:00 p.m. 33 34 The next Council Work Session will be September 5, 1995 at 6:00 p.m. (NOTE TIME 35 CHANGE) 36 37 ADJOURNMENT: 38 39 There being no further business before the Council, Mayor Linke adjourned the meeting 40 at 10:02 p.m. 41 42 Respectfully submitted, Page 17 August 21, 1995 1 2 3 Tamara D. Saefke 4 Recording Secretary 5 City of Mounds View 6 7 8 9 10 11 12 13 14 • INTER MEMO OF FICE To: Mayor and City Council From: Jennifer Bergman, Housing Inspecto Subject: 7618 Edgewood Drive Date: September 11, 1995 Attached is Resolution No. 4813 for your approval. We continue to receive complaints from neighbors and one remaining tenant regarding this property. Recently, we discovered one upstairs unit has a door off its hinges and the other door is missing the dead bolt lock and door knob. Inside the unit, burnt matches and paper and debris was found making this a fire and safety hazard. In addition, we have received complaints from the tenant directly below the vacant unit stating that people are running in and out of the unit at all hours. City Attorney Jim Thomson that to secure the building informed us and protect it from • trespassers, the Council must make an amendment to the original resolution. Attorney Thomson stated that without the resolution securing the property would be considered trespassing. Since we currently have two vacant units, we could take advantage of securing both of the units now to avoid any problems in the future. The owner of this building has not paid his registration. According to our Housing Code, the owner is in violation that gives us the authority to placard the vacant units. • RESOLUTION NO. 4813 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ORDERING THE ABATEMENT OF A PUBLIC NUISANCE AND HAZARDOUS BUILDING LOCA1'kD AT 7618 EDGEWOOD DRIVE IN THE CITY OF MOUNDS VIEW WHEREAS, the City Council,by Resolution no. 4590, ordered the abatement of a public nuisance and hazardous building at 7618 Edgewood Drive; and WHEREAS by an order dated September8_.994,&co_urt order was issued ordering the owners of the property at 7618 Edgewood Drive to abate the public nuisance and hazardous building by making certain corrections on the property; and WHEREAS, two of the four units on the property are vacant and have been abandoned by the tenants; and WHEREAS, the two vacant units are unlocked and evidence of burnt pieces of paper and garbage have been found in the vacant units; and WHEREAS, the housing inspector has determined that there is a potential fire hazard as a result of the accumulation of matches, paper and garbage in the unoccupied units; • WHEREAS, potential fire and safety hazards exist in the two unoccupied units as a result of the accumulation of debris and as a result of trespassers entering the unoccupied units; WHEREAS, the owner of the building has abandoned the property and cannot be located; NOW,THEREFORE,BE TT RESOLVED by the City Council of the City of Mounds View as follows: 1. The two unoccupied units located at 7618 Edgewood Drive in the City of Mounds View constitute a public nuisance within the meaning of Minnesota Statutes, Section 561.01, Section 561.02 and Chapter 604 of the Mounds View city code. 2. The clerk-administrator or her authorized designee is directed to remove all debris that constitutes a safety or fire hazard in the two vacant units and to board up the two vacant units located on the property so that they are inaccessible by trespassers or other persons. Dated this day of , 1995. Al"1EST: Mayor • (SEAL) City Administrator