Loading...
HomeMy WebLinkAboutAgenda Packets - 1995/09/26 CITY OF MOUNDS VIEW CITY COUNCIL SEPTEMBER 26, 1995 (TUESDAY) 7:00 P.M. AGENDA The City Council is provided background information for agenda items in advance by staff and appointed commissions, committees and boards. Decisions are based on this information, as well as City policy and practices, input from constituents and a Councilmember's personal judgement. If you have comments, questions or information regarding an item on the agenda, please step forward to be recognized by the Mayor during the "Residents Requests and Comments From the Floor" item on the agenda. Please state your name and address for the record. All comments are appreciated. A copy of all printed materials relating to the agenda item is available for public inspection at the Recording Secretary's Table. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL - Linke Hankner Blanchard Trude Quick 4. Approval of Agenda, Additions Item 1: Item 2: Item 3: AGENDA PAGE TWO SEPTEMBER 26, 1995 5. APPROVAL OF MINUTES: a. September 11, 1995, City Council Regular Meeting COUNCIL ACTION: A T D Comments: b. September 5, 1995, City Council Special Meeting COUNCIL ACTION: A T D Comments: 6. ACCEPTANCE OF ADVISORY COMMISSION MINUTES: There are no advisory commission minutes to accept at this meeting. 7. SPECIAL ORDER OF BUSINESS: There was no Special Order of Business set for this meeting. 8. CONSENT AGENDA: A. Adopt Resolution No. 4816 Approving Step Adjustment for Jim Hess, Engineering Aide, Staff Report No. 95-1457C B. Adopt Resolution No. 4817 Approving Step Adjustment for Jennifer Bergman, Housing Inspector, Staff Report No. 95-1458C C. Adopt Resolution No. 4818 Hiring of Part Time Custodian, Staff Report No. 95-1459C D. Adopt Resolution No. 4822 Amending Resolution No. 4736 Approving A Contingency Fund Transfer to the Police Crime Prevention Account, Staff Report No. 95-1460C AGENDA PAGE THREE SEPTEMBER 26, 1995 E. Adopt Resolution No. 4820 Approving Just and Correct Claims Against City Funds F. Licenses for Approval Restaurant - Expires 6/30/96 Pink Flower Siding - Expires 9/30/96 Norsten Exteriors - New COUNCIL ACTION: A T D Comments: Items Removed: 9. RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR Citizens' comments are encouraged to allow individual citizens to address the Council, as a whole, on a matter of interest or concern to the citizens. The preservation of the Citizens' Comments item on the agenda is important in order to encourage and maintain this information flow. To preserve and protect this valuable communications link, a speaker is limited to three (3) minutes. CITIZENS: BEFORE SPEAKING PLEASE GIVE YOUR FULL NAME AND ADDRESS FOR THE MINUTES AGENDA PAGE FOUR SEPTEMBER 26, 1995 10. PUBLIC HEARINGS: 7:05 p.m. To Consider Ordinance No. 567 Amending Chapter 202 of the Mounds View Municipal Code Entitled, "Public Improvements", Staff Report No. 95-1461 C (Staff Presenter: Michael Ulrich, Director of Public Works) a.Conside finance-No567 Amending Chapter 202 of the Mounds View Municipal Code Entitled, "Public Improvements" COUNCIL ACTION: A T D Comments: 11. COUNCIL BUSINESS: A. Consideration of Resolution No. 4821 Adopting Street Standards, Staff Report No. 95-1462C (Staff Presenter: Michael Ulrich, Director of Public Works) COUNCIL ACTION: A T D Comments: B. Consideration of Resolution No. 4819 Hiring of Cable TV Technician/Producer, Staff Report No. 95-1463C (Staff Presenter: Samantha Orduno, City Administrator) COUNCIL ACTION: A T D AGENDA PAGE FIVE SEPTEMBER 26, 1995 Comments: C. Consideration of Authorization to Purchase Golf Course Maintenance Equipment for Winterizing Golf Course, Staff Report No. 95-1464C (Staff Presenter: Samantha Orduno, City Administrator) COUNCIL ACTION: A T D Comments: Consent Agenda Item(s) Brought Forward: 12. REPORTS: 1. Report of Councilmembers: Quick: Blanchard: Hankner: Trude: 2. Report of Mayor Linke: 3. Report of Administrator: AGENDA PAGE SIX SEPTEMBER 26, 1995 4. Report of Staff: 5. Report of Attorney: NEXT COUNCIL WORK SESSION: OCTOBER 2, 1995, 6:00 P.M. NEXT COUNCIL MEETING: OCTOBER 9, 1995, 7:00 P.M. 13. ADJOURNMENT: oF REQUEST FOR COUNCIL CONSIDERATION Agenda Section: STAFF REPORT Report Number: AGENDA SESSION DATE SEPTEMBER 26, 1995 Report Date: 9/26/95 DISPOSITION Item Description: CRIME Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) ,SUMMARY; The City of Mounds Views crimes are reported to the Minnesota Department of Public Safety, Minnesota Criminal Justice Information Systems. All offenses are reported as Class 1 or Class 2 crimes. The City crime rate is based on all the reported crimes. The problem with the system is that if you arrest a person for theft, and you arrest another person for burglary, both crimes are reported as Class 1 crimes. So, a city that has twenty minor crimes will have the same crime rate as a city that has twenty major crimes. Another problem is that the more arrests you make, the higher the crime rate goes because you report the arrests as a Class 1 or Class 2 crime cleared by arrest. An example of this would be a Driving While Under the influence of Alcohol arrest. The arrest is reported as a crime, but if there was no arrest there would be no reported crime. Therefore the more arrests made, the higher the crime rate. In Mounds View, we have more reported smaller crimes than larger more serious crimes. We also have a high arrest rate. Due to these two elements, Mounds View may show a higher statistical crime rate than the conditions our citizens live under. Dave Brick, Lieutenant RECOMMENDATION; There is good news and there is bad news. . . The good news is there is no Council meeting on Monday night (September 25) ' The bad news is there is a Council meeting on Tuesday night (September 26) ! ! ! TO: MAYOR AND CITY COUNCIL FROM: SAMANTHA ORDUNO, CITY ADMINISTRAT'b DATE: SEPTEMBER 20, 1995 RE: INDEX FOR WEEK OF SEPTEMBER 25, 1995 MEETINGS SCHEDULED FOR THE WEEK OF SEPTEMBER 25. 1995 . Council Meeting, (Tuesday) September 26, 1995 7:00 p.m. ITEMS PROVIDED IN THIS WEEK'S COUNCIL PACKET . This Is It! . Agenda . Unapproved Minutes, September 11 , 1995 . Approved Minutes, August 21 and 28, 1995 ****************** ADMINISTRATOR'S SCHEDULE (Please note that this schedule is subject to change as meetings are scheduled, rescheduled or canceled. At any time Michele, Cathy or Lynnette will have my most current schedule and a number where I can be reached at all times. ) Monday, September 25, 1995 Vacation Day for Rosh Hashanah Tuesday, September 26, 1995 9:00 a.m. Pipeline Safety Advisory Board 11 :30 Attorney Meeting Regarding Use of TIF for Housing Projects 7:00 p.m. Council Meetings - 2 - Wednesday, September 27, 1995 12:00 Lunch with Mark Malone 6:00 p.m. Community Connections Committee Thursday, September 28, 1995 2:00 p.m. LMC Regional Meeting - Anoka Friday, September 29, 1995 9:30 a.m. Indian Sovereignity Meeting L4fffiPPR06b 1 2 PROCEEDINGS OF THE CITY COUNCIL 3 CITY OF MOUNDS VIEW 4 RAMSEY COUNTY, MINNESOTA 5 1,,P 6 Regular Meeting 7 September 11, 8 1995 9 Mounds View City 10 Hall 11 2401 Hwy. 10, Mounds View, MN 55112 12 13 14 15 CALL TO-01 16 17 The Mounds View City Council was called to order by Mayor Linke at 7:00 p.m. on September 11, 18 1995. 19 20 PLEDGE OF ALLEGIANCE 21 22 ROLL CALL 23 24 MEMBERS PRESENT Mayor Linke, Councilmembers Trude, Blanchard, Hankner 25 and Quick 26 27 MEMBERS ABSENT: None 28 29 ALSO PRESENT: Samantha Orduno, City Administrator,Paul Harrington, 30 Community Development Coordinator, Michael 31 Ulrich, Director of Public Works; Cathy Bennett, 32 Economic Development Coordinator, and Don Brager, 33 Finance Director 34 35 ADDITIONS TO AGENDA: 36 37 Mr. Harrington requested that an item be added (11)(E) Consideration of Resolution 4813, which is an 38 amendment to the Abatement Order. 39 40 Council member Hankner asked that another item be added(11)(F) to consider a motion to direct staff 41 to look into setting up the Cable Committee in much the same order as the other committees are set up. 42 43 APPROVAL OF MINUTES: 44 45 Councilmember Trude noted corrections to the Regular Council Meeting Minutes from 46 the August 21, 1995. The following corrections should be made: Page 6, Line 19, "worst" should be 47 changed to "worse"; and page 11, line 36 should read "at 96% accuracy" rather than "a 96% 48 accuracy". 49 50 MOTION/SECOND: Trude/Blanchard to approve the Regular Council Meeting Minutes from August 51 21, 1995 AS AMENDED. 52 53 VOTE: 5 ayes 0 nays Motion Carried 54 Page 2 .. September 11, 1995 ' 1 2 3 4 Councilmember Trude noted corrections to the Regular Council Meeting Minutes from August 28, 5 1995. The following corrections should be made: Page 5, Line 23, should read "does not increase 6 noticeably due to accuracy..."; Page 6, Line 25, should read "she has a hard time justifying". 7 8 MOTION/SECOND: Trude/Hankner to approve the Regular Council Meeting Minutes from 9 August 28, 1995 AS AMENDED. 10 11 VOTE: 5 ayes 0 nays Motion Carried 12 13 ACCEPTANCE OF ADVISORY COMMISSION MINUTES: 14 15 There were no advisory commission minutes to accept at this meeting. 16 17 SPECIAL ORDER OF BUSINESS 18 19 A representative from the Minnesota Recreation and Parks Association was present at the meeting to 20 present an Award of Excellence to the City of Mounds View for The Bridges Golf Course. She 21 explained that Awards of Excellence are presented each year to those cities determined to have the best 22 new programs, facilities,or volunteer efforts. She stated it was her pleasure to present the Award of 23 Excellence in the area of facilities to the City of Mounds View for The Bridges Golf Course and 24 Practice Range. She stated she would also like to present a framed poster on the benefits of Parks and 25 Recreation to Mary Saarion of the city's Park&Recreation Department. 26 27 Ms. Sarrion accepted these on behalf of the City Council and recommended that the Award of 28 Excellence be displayed at The Bridges Golf Course. 29 30 CONSENT AGENDA: 31 32 Ms. Samantha Orduno, City Administrator,read the Consent Agenda as follows: 33 34 A. Set Public Hearing for 7:05 p.m., Tuesday, September 26, 1995 to Consider 35 Amending Chapter 202 of the Mounds View Municipal Code Entitled, "Public 36 Improvements". 37 38 B. Consideration of Resolution No. 4810 Establishing the Policy for Council Participation 39 in Cable TV Broadcasts. 40 41 C. Consideration of Resolution 4811, Appointing Council member Sue Hankner as 42 Council Liaison to the Cable Committee. 43 44 D. Approve Increase in Slurry Seal Amount to Include Silver View Park Parking Lot. 45 46 E. Adopt Resolution 4808, Authorizing the Use of Surface Water Management Utility 47 Funds for Study of Drainage System in Mounds View Industrial Park. 48 49 F. Adopt Resolution 4807, Approving Just and Correct Claims Against City Funds. 50 51 Page 3 September 11, 1995 1 2 3 G. Licenses for Approval: 4 5 Kennels -Expires August 31. 1995 6 Sham-O-Jet Kennels -Renewal(Commercial) 7 8 Mayor Linke asked if there were any items the Council members desired to have removed from the 9 Consent Agenda. 10 11 Council member Trude asked that Item(B)be removed from the Consent Agenda. 12 13 Council member Hankner asked that Item(D)be removed from the Consent Agenda. 14 15 MOTION/SECOND: Hankner/Quick to approve the Consent Agenda with the removal of Items B and 16 D. 17 18 VOTE: 5 ayes 0 nays Motion Carried 19 20 Discussion on Removal of Item B: 21 22 Ms. Trude read the resolution to the public. She stated she has a few problems with this resolution. 23 She was recently asked by the Cable Commission to do a program on the Pedestrian Bridge that is 24 proposed. Councilmembers were offended by that request and decided that action needed to be taken to 25 prevent any councilmembers from appearing without the full consensus of the rest of the council. 26 The public has repeatedly asked for more information about decisions that the council is making. She 27 feels that if the city government channel is unable to have councilmembers appear for interviews on 28 issues before decisions are made, the public is less likely to know about the issue and this is something 29 residents often complain about. It is difficult for her to accept that the Mayor is the only one who can 30 speak for the City Council on programming and she feels that the community would benefit if more 31 councilmembers could be interviewed. This policy will limit the free expression of herself and other 32 councilmembers who may wish to speak out on an issue. As the policy reads, any council member 33 who objects to another appearing on the program could stop it from happening. At this time, there is 34 not that type of power when an individual is interviewed for that program and this resolution would 35 offend her sense of providing the most communication that she can in the best manner she can to do the 36 best job she can for the people who elect her. She is totally against having a policy such as this. 37 38 Mayor Linke stated he concurs in part with what she says, however, councilmembers have plenty of 39 opportunity at council meetings to state their views and this resolution merely assures that both sides of 40 any issue are talked about. There are other cities who do not allow councilmembers on at all, outside 41 of the Council Chambers. Furthermore, there is no policy which prevents a council member from 42 going on Channel 15 at any time. This channel is not a city channel, however it is broadcast to the 43 same people plus other areas. 44 45 He does not see this policy stopping any councilmember from stating their viewpoints. If the council 46 member wants to go on, one councilmember cannot veto that. 47 48 Ms. Trude stated that the resolution reads "Any further appearance by any particular Council member 49 shall be approved by the consensus of the full Council". If only the majority of the council needs to 50 approve it, she would recommend that the word "consensus" be changed to "majority". 51 Page 4 September 11, 1995 1 Ms. Hankner stated she feels does not feel councilmembers were "offended" as Ms. Trude stated, at 2 the request of an interview with her. She noted that no other resident has access to that channel. If 3 this policy is passed, councilmember's participation will be based upon a majority of the council 4 deciding whether or not a member should go on there. Residents do, however, have access to another 5 channel and she feels it is strictly a "fairness issue". 6 7 Ms. Trude stated Channel 15 is not a simple alternative. This channel is open for people who can get 8 a volunteer to interview and someone who can operate the cable cameras, etc. She feels this is 9 overkill to limit the free speech rights of people who are in office. 10 11 Ms. Blanchard stated she does not see this as inhibiting the councilmember from speaking. All it does 1-2 —is-requ embers-be bers-intent-to-go on cable-to-discuss-an 13 issue. That way other members will know about it prior to the interview. 14 15 Mayor Linke stated he feels the policy asks that a few days notice be given to other council members to 16 give everyone an opportunity to talk about it. 17 18 MOTION/SECOND: Hankner/Quick to approve Resolution 4810, but changing the word "consensus" 19 to "majority". 20 21 VOTE: 4 ayes 1 nay (Trude) Motion Carried 22 23 Discussion of Removal of Item D: 24 25 Ms. Hankner stated she had some questions in regard to the slurry sealing at Silver View Park that she 26 would like answered. She wondered if this was an unforeseen expense and also if this was included in 27 the budget. 28 29 Mary Saarion, Director of Parks, Recreation and Forestry was present to discuss this request with the 30 Council members. She stated during the budgeting process, there was no intent in slurry sealing Silver 31 View Park this year. There is a budget however for maintenance of parks and grounds. Staff has 32 approached her with the request for Silver View Park. She noted the city could wait a year or two, 33 however the lot will only continue to deteriorate. Since there was sealcoating going on in the city, it 34 seemed an opportune time to complete the Silver View Park. 35 36 Ms. Hankner asked if it was critical that this lot be slurry sealed this year. She wondered why it was 37 not put into the budget for this year. 38 39 Ms. Saarion stated it was her feelings that some of the contractual work at Woodcrest Park building 40 would probably not be done as originally planned and that there are other improvements this money 41 could be used for, such as Silver View parking lot. Rather than hiring contractors to complete some 42 of the improvements at the Woodcrest building, it was felt many of these could be done "in house" 43 over a longer period of time,putting the money instead toward the Silver View parking lot. The 44 funds are in the budget, they were merely earmarked for another improvement. 45 46 Ms. Hankner stated she only raised the issue because she was wondering what will not be done as a 47 result of adding this item. She stated she feels staff really needs to be looking into the budget and 48 including these types of items. She is not convinced that this work was more important than some 49 other improvements. 50 51 Page 5 September 11, 1995 1 Mr. Quick asked if the city is getting the work done for a lesser cost due to the slurry seal work that is 2 currently being done in the city. 3 4 Ms. Saarion responded, yes. This parking lot started to deteriorate sooner than expected 5 and the street crews felt it would be a good opportunity to get the work done. 6 7 MOTION/SECOND: Quick/Blanchard to Approve the Increase in Slurry Seal Amount to 8 Include Silver View Park Parking Lot, in the amount of$7,500. 9 10 VOTE: 4 ayes 1 nay (Hankner) Motion Carried 11 12 13 RESIDENT REQUESTS AND COMMENTS FROM THE FLOOR: 14 15 Mayor Linke explained that this portion of the meeting was designated for anyone who wished to speak 16 to the Council on items that were not on the Agenda. 17 18 There were no comments or requests from the floor. 19 20 PUBLIC HEARINGS: 21 22 Public Hearing to Consider Request for Conditional Use Permit, Glen Harstad, Planning Case No. 415- 23 98. 24 25 Mayor Linke opened the Public Hearing at 7:05 p.m. 26 27 Mr. Harrington, Community Development Coordinator, was present to discuss this itemwith the 28 Council. He stated Mr. Glen Harstad has made an application for an amendment to the Conditional 29 Use Permit for the Suds &Shine Car Wash which is located at 2340 Highway 10. 30 31 Mr. Harrington explained that this car wash was originally developed in 1985. At that time, during the 32 approval process, a number of conditions were placed on the operation of that facility. Included were 33 two for which Mr. Harstad is asking for an amendment on. These are for the hours of operation(he 34 cannot be open between the hours of 10 p.m. and 7 a.m.) and also that an attendant be on duty all 35 hours that the operation is open. Mr. Harstad's request would amend the C.U.P. to allow the 36 operation to be open 24 hours per day and also that the attendant only be required to be on duty for 37 four hours of that operation. The reasons for this amendment is that the Wash Me Car Wash which 38 was approved approximately six months after his request, contained much the same conditions as his, 39 with the exception that there were no limitations on the hours of operation and the attendant was only 40 required to be on duty for a 4 hour period during a 24 hour operation period. 41 42 Mr. Harrington stated at the time the case was originally reviewed by the Planning Commission, staff 43 received a petition from property owners surrounding the proposed car wash which he noted was 44 included in the work session packet for council's review. Per direction of the council, staff has 45 prepared Resolution 4809, Regarding Conditional Use Permit for Glen Harstad for the council's 46 consideration. 47 48 Ms. Blanchard asked, if this is approved and problems arise late at night, can the council 49 enforce having an attendant on duty for longer hours. 50 51 Page 6 September 11, 1995 1 Mr. Harrington responded that it would basically be twelve months before the Conditional Use Permit 2 would be reviewed. 3 4 Mr. Harrington added that also as requested by council, staff did obtain a list of police calls to the Suds 5 &Shine Car Wash and to the Wash Me Car Wash. Since 1990, only one call had come in to the 6 Police Department for the Suds & Shine Car Wash, with 58 calls for the Wash Me Car Wash. 7 8 Steve Rose, 5279 O'Connell Drive, stated he along with another neighbor, has talked with Mr. 9 Harstad in regard to the proposal and looking at it they feel the 24 hour operation of the facility is 10 really the big issue that they are objecting to. The additional signage doesn't appear to be a problem 11 nor does the reduction in the hours of the attendant. The Suds &Shine Car Wash has basically been a 12—gy-are-a-good-neighbor-is-because-they-close-their-doors-at 13 10:00 at night. The concern during the hours of the late evening near the winter he does not feel will 14 be an issue, as windows are closed and people are indoors, so from October to March it really should 15 not be a problem. But during the summer hours they are already being buffered by the noise of the 16 Fina Car Wash for 24 hours (who are supposed to have their doors closed, but they don't). Also at 17 the Saturn dealership he could tell the names of all of the sales people and what extensions they get 18 paged to on a regular basis. That noise carries through their loudspeaker. This would be just another 19 encroachment to de-grade the quality of the entire neighborhood. He is not going to say that this 20 definitely would be a problem because he does not know. But he feels the potential impact on the 21 neighborhood would definitely be bad. 22 23 Mayor Linke explained that at the council's work session, it was his suggestion that there be a change 24 to the review time of the Conditional Use Permit from six to twelve months, as a six month period 25 could be during the winter months and would not give a clear picture of the potential problems that 26 could result. 27 28 Mr. Rose stated the real issue is that noise carries differently in the late evening hours and it can really 29 be heard. The other issue that they are concerned about is during the summer hours youth will 30 congregate outside the facility. One solution would be to require the people to drive their vehicles into 31 the wash facility. The majority of the noise does not come from where they wash their vehicles, but 32 rather from when they pull outside. They have their radios on, etc. During the evening hours, the 33 vacuums might be off so they will pull their vehicles out and dry them off. Maybe if the people 34 would stay inside the facility to dry their vehicles where there is adequate lighting and other nice 35 amenities, it might be a solution to the problem. 36 37 Ms. Hankner stated she is not in support of keeping the facility open 24 hours per day. Comparing 38 Suds &Shine with the other car wash is not a fair comparison as one is located in a residential area 39 and the other in a commercial area. At this time, she does not see a compelling need to change the 40 hours of operation to 24 hours per day. 41 42 Ms. Trude stated when Mr. Harstad first came to the Planning Commission he was asked how the 43 conditions would impact his potential purchase of the property. If she remembers correctly, the full- 44 time attendant was the most critical issue for him to operate the business, but he also had stated he felt 45 the 24-hour operation was important. She asked if he could explain this to the City Council. 46 47 Mr. Harstad explained that when the previous owner came before the Planning Commission for this 48 property, he felt being open daytime hours was the way to go. His feelings are differerent however. 49 Twenty-four hour operation will generate more income which pays for taxes, utilities,etc. He stated 50 he has three other facilities which are 24 hour operations. He feels he would know within three to four 51 months if this operation will generate the income to support being open the 24 hour period. If he Page 7 September 11, 1995 1 experiences problems with it being open 24 hours, he is not going to keep it open because he does not 2 want to have neighbors mad at him or find vandalism or anything like that. However, two of his other 3 facilities are located within close range to residential areas and he has not experienced any problems 4 with those. His idea is to be a good neighbor. 5 6 Ms. Trude stated as she understood the primary factor was having an attendant on duty all the time. 7 He did not feel he could break even if he had to have someone there all the time. 8 9 Mr. Harstad stated a self-service car wash will probably generate 10% of the traffic that Fina next door 10 will. For the number of cars that go through his wash, it is difficult to justify having an attendant on 11 duty the whole time. 12 13 Dennis Richardson, representing his parents, stated he is a real estate appraiser and he can understand 14 the concerns stated,however he can guarantee that there will not be detriment to the value based on the 15 operations. The fact that the properties are located next to a commercial zone may have some impact 16 on the desirability of the property. He noted that when the presentation was originally made eight 17 years ago the hours of operation were jointly discussed and they wanted to have an attendant at the 18 property at all times because of the concerns that everyone has. However, the other car wash next 19 door and the full service dealer next to them have impacted them and the economics of the car wash 20 haven't been such that it could support this type of operation. 21 22 Mayor Linke closed the Public Hearing. 23 24 MOTION/SECOND: Trude/Blanchard to Approve Resolution No. 4809 Regarding the Conditional 25 Use Permit for Glen Harstad. 26 27 VOTE: 3 ayes 2 nay (Quick/Hankner) Motion Fails 28 29 Ms. Trude asked if she could reintroduce this Resolution 4809, striking Condition#1 and re-numbering 30 the other conditions. Mayor Linke noted that Condition#2 must be removed as well. The other 31 issues of the neighbors would be taken care of. 32 33 MOTION/SECOND: Trude/Blanchard to approve Resolution 4814 striking Condition#1 and#2 as 34 outlined in Resolution 4809, and re-numbering the others accordingly. 35 36 Ms. Hankner asked how the passing the resolution would make the conditions different from what they 37 currently are. 38 39 Mayor Linke stated one item that differs is that the attendant does not have to be there all hours of 40 operation. It also requires plantings. It also dictates as 12-month review of the amendment. 41 42 VOTE: 3 ayes 2 nays (Quick/Hankner) Motion Fails 43 44 Ms. Trude asked how else the council's concerns could be addressed because at this time the Planning 45 Commission feels that this facility needs to change hands and there is not any willing buyer except for 46 one that would like to have some flexibility on the major expenses. The attendant is a major expense 47 for that operation. 48 49 Ms. Hankner stated she voted against this new Resolution as she was interested in how the residents 50 felt about the attendant issue. 51 Page 8 September 11, 1995 1 Mr. Rose stated the 24-hour operation was really their main concern. 2 3 MOTION/SECOND: Hankner/Trude to Adopt Resolution 4815, Approving the Conditional Use 4 Permit Amendment Request by Suds &Shine Car Wash, 2340 Highway 10, with the removal of the 5 following conditions: 6 7 1) The facility shall be allowed to be open 24 hours per day. 8 9 2) The outside vacuums will not be allowed to be operated between the hours of 10:00 p.m. and 7:00 10 a.m. 11 12—VOTE. 0 nays Motion-Carried 13 14 15 COUNCIL BUSINESS: 16 17 A. Consideration of Action on Ordinance No. 565 Amending the Mounds View Municipal Code 18 Chapter 906.04 Entitled, "Water Meters", Subdivision 4 Entitled, "Liability for Repairs". 19 20 Mr. Ulrich, Director of Public Works, was present to discuss this item with the Council. He explained 21 that on August 21, 1995 a Public Hearing was held regarding this ordinance. 22 At that time it was introduced and read. The revisions to this chapter identifies the liability of which 23 the City of Mounds View will assume in repairing a residential water service. 24 25 MOTION/SECOND: Hankner/Quick to Adopt Ordinance No. 565, Amending the Mounds View 26 Municipal Code, Chapter 906.04 Entitled"Water meters", Subd. 4, Entitled"Liability for Repairs". 27 28 ROLL CALL VOTE: 29 30 Mayor Linke- aye 31 Council member Blanchard-aye 32 Council member Quick-aye 33 Council member Trude- aye 34 Council member Hankner- aye 35 36 VOTE: 5 ayes 0 nays Motion Carried 37 38 39 B. Consideration of Resolution No. 4805, Certifying the 1996 Proposed Operating Budget, 1996 40 Proposed Property Tax Levies and Setting the Date for a Public Hearing on the Same Pursuant to Truth 41 in Taxation Legislation. 42 43 Mayor Linke explained that the Council is still working on the budget. The city still has not received 44 information from the County on what their income will be. Therefore, the proposed operating budget 45 will be different than what the public will see in October or November. More information will be 46 needed before the final numbers can be plugged in. 47 48 Mr. Don Brager, Finance Director was present to discuss this item with the council. He briefly 49 explained how the proposed budget would affect the average homeowner in Mounds View. 50 Page 9 September 11, 1995 1 Ms. Trude noted that one reason the city needs to estimate high is because they are not certain yet what 2 the tax levels will be in the community because some of the valuations are not set yet. 3 4 Mayor Linke stated up until recently the Council had indicated to staff to have a 0% increase in the 5 property tax levy. However, the Council has since decided that they will look at approximately a 3% 6 increase to help finance the city's share of the pedestrian bridge. The other 3% is added in the event 7 that numbers do not work out between now and the end of the year. This is just the high side. The 8 city cannot exceed the proposed numbers and may even go below them. Right now the other 3% is 9 not a budgeted number and the city's budget still calls for only the 3% increase for the pedestrian 10 bridge. 11 12 MsHanlaier Hated that from this time until the budget is actually addoptec�is the time in which 13 residents should contact the council with their support or concerns. 14 15 Mayor Linke explained that on October 24, 1995, there is a Budget Information Hearing scheduled 16 where the entire budget will be discussed. The Truth in Taxation Hearing is scheduled for November 17 29th and December 6th. 18 19 Ms. Trude commented that the tax increase appears to be due to the pedestrian bridge. Alternatives to 20 this financing option were also discussed which would not increase property taxes for residents. 21 22 Mayor Linke stated this is another issue altogether. At this time, the 3% increase for the pedestrian 23 bridge appears to be the only way it will go. 24 25 MOTION/SECOND: Trude/Blanchard to approve Resolution 4805, Certifying the 1996 Proposed 26 Operating Budget, 1996 Proposed Property Tax Levies and Setting the Date for a Public Hearing on the 27 Same Pursuant to Truth in Taxation Legislation. 28 29 VOTE: 5 ayes 0 nays Motion Carried 30 31 32 C. Consideration of Resolution No. 4806, Authorizing the City of Mounds View to Enter into a 33 Service Agreement with Kerr Transportation Service, Inc. 34 35 Ms. Samantha Orduno explained that the Federal Highway Administration and the U. S. Department of 36 Transportation has mandated an alcohol and drug testing requirement for safety sensitive employees. 37 The implementation of this rule is as follows: 38 39 1) counties and cities that have 50 or more safety sensitive employees must have complied by January • 40 1, 1995; 41 42 2) the remaining counties or cities with 49 or less safety sensitive employees must implement a 43 program by January 1, 1996. 44 45 Ms. Orduno explained that this is another Federal mandate that the city must implement by January 1, 46 1996. The city has contacted Kerr Transportation Services which is the leading employee drug testing 47 company in the area. It has been determined that the best possible pricing can be obtained if most of 48 the cities contract with Kerr Transportation. Most of the area cities are going with Kerr 49 Transportation. They will do the random testing. It is estimated that random testing will be done 50 anywhere from six to nine times per year. There is a one-time charge of$189.00 which gets the city Page 10 September 11, 1995 1 into the program and then the testing of the seven seasonal employees and the eleven maintenance 2 employees is estimated to cost$526.32. This could fluctuate depending upon the number of times the 3 city tests. There is an amount budgeted to cover this type of expense. 4 5 MOTION/SECOND: Quick/Hankner to Approve Resolution 4806, Authorizing the City of Mounds 6 View to Enter into a Service Agreement with Kerr Transportation Service, Inc. 7 8 VOTE: 5 ayes 0 nays Motion Carried 9 10 11 D. Consideration of Resolution 4812, Establishing a Contingency Fund Policy. 12 13 Samantha Orduno explained that for a very long time expenditures have come out of the general 14 contingency fund without any formal policy. Staff was requested at a prior Council meeting to develop 15 a draft Contingency Fund Policy for the council to review at the September work session. This policy 16 was reviewed and changed as recommended. Ms. Orduno noted that one correction should be made to 17 the Resolution,II Policy Statement, B. "The expenditures from the fund . . ." rather than "The funds 18 from the fund...". 19 20 MOTION/SECOND: Hankner/Trude to Approve Resolution 4812, with the amendment as 21 recommended by Ms. Orduno. 22 23 Ms. Trude stated originally when this was brought up she was very concerned the council would get 24 involved in a lot of debate about the policy instead of whether the expenditure was warranted. She 25 does not have objection to any of the contents of the policy. 26 27 Ms. Hankner took this opportunity to commend the staff for putting the policy together. She feels it 28 goes far beyond her expectations,and nicely lays out the guidelines and perimeters about whether or 29 not the council should fund something out of the contingency funds. 30 31 Ms. Orduno noted that this policy will be made a part of the Budget. 32 33 VOTE: 5 ayes 0 nays Motion Carried 34 35 36 E. Consideration of Resolution 4813, Amendment to the Abatement Order. 37 38 Mr. Harrington explained that in 1994 the city received an abatement order for the property located at 39 7618 Edgewood Drive. This is a four-plex which was in a very delapitated state. The city got the 40 abatement order to go in and make certain repairs that the property owner had failed to do to meet 41 minimum building standards. Since the time that the City has been in the process of doing this, the 42 owner has failed to pay registration and has abandoned the building. There are currently two families 43 living in the four-plex without paying rent. Staff contacted the City Attorney about the possibility of 44 boarding up the two vacant units to prevent others from going in. He stated a resolution authorizing 45 the city to go in and board of the two units was necessary because there could be a question of 46 trespassing violations. The resolution will also allow the city to board up other units as they become 47 vacant. 48 49 Mayor Linke noted that the bank will be taking over the property in October, if the owner does not 50 meet the redemption requirements prior to October 5th. The bank has indicated that they intend to Page 11 September 11, 1995 1 Mayor Linke noted that the bank will be taking over the property in October, if the owner does not 2 meet the redemption requirements prior to October 5th. The bank has indicated that they intend to 3 bring the property up to minimum code and market it. 4 5 MOTION/SECOND: Hankner/Trude to approve Resolution 4813. 6 7 VOTE: 5 ayes 0 nays Motion Carried 8 9 10 F. Directing staff to set up a Cable Committee much the same way as other committees are set up. 11 . - ... _ •iuld-like-to-direet staff-to-look into-a-way--to-for ali-ze-the-Cable-Committee 13 as other commissions are set up. 14 15 Staff will be directed to look into this matter and provide feedback at the next council work session. 16 17 18 REPORTS: 19 20 1. Report of Council members: 21 22 Quick: No Report 23 24 Blanchard: No Report 25 26 Hankner: No Report 27 28 Trude: Ms. Trude stated she would like to report on the Arsenal meeting that she 29 attended this past Saturday. There will be another one coming up in late 30 October. There are presently two plans that have been introduced at a 31 committee level that Congressman Bruce Vento has overseen. Both of 32 those plans use about 40% to 45% of this space for recreational and 33 open space use. If anyone is interested in this issue, they will have an 34 opportunity to hear more at the October meeting which she will try to 35 publicize. 36 37 2. Report of Mayor Linke: Mayor Linke stated that the North Metro Mayors 38 Association will be holding a North Government Summit II on October 18th, 39 at 6:30 p.m. at the Holiday Inn North in Brooklyn Center. He recommended that 40 council members see if they are able to attend this meeting. 41 42 3. Report of Administrator: Ms. Orduno stated she received a letter on Friday, 43 September 8th from Dan Landstrom who is the Ramsey County District Court 44 Administrator which stated effective October 3, 1995 all New Brighton in-court 45 proceedings will be transferred to the Maplewood Court location for handling and 46 disposition. The District Court has decided to close the New Brighton court for 47 any in-court activity. 48 49 Mayor Linke stated he spoke with the Mayor of Shoreview and New Brighton and 50 the County Commissioner,none of whom were aware of this prior to Friday. Page 12 September 11, 1995 1 Unfortunately, this will increase the travel time for officers who will need to 2 appear in court as the distance to Maplewood or St.Paul is further than to New 3 Brighton. 4 5 6 Mayor Linke stated he attended a celebration about 610, where they announced the plans of continuing 7 that project. They have included 610 on the official map of the federal 8 government which gives it a better standing in the way of receiving funds from the federal government. 9 The estimated date of completion is Fall 1999. 10 11 12 May t-the-next-Cotmcii/ eetmgwill lse an-September-26 1995-at7:00 p.m. 13 14 The next Council Work Session will be on October 2, 1995 at 6:00 p.m. 15 16 ADJOURNMENT: 17 18 There being no further business before the Council, Mayor Linke adjourned the meeting at 8:30 p.m. 19 20 Respectfully submitted, 21 22 23 24 Tamara D. Saefke 25 Recording Secretary 26 27 28 29 30 31 32 33 34 35 36 37 38 ■ ■ ■ ■ THlS IS For the Week of September 18 - September 22, 1995 ADMINISTRATION ADMINISTRATION On Monday, I met with Susie Kaiser and Nick Tamali to review the format and participant group list for the Community Connections Committee's Focus Groups. Susie suggested that the following groups be formed for Focus Groups: * Senior citizens * Parents of school age children (k-12) * Youth (probably ages 12-17 and most likely children of the parents asked to be in Focus groups) * "Empty Nesters" - people without school age children * Business representatives The Community Connections Committee will meet next Wednesday to review the Focus Group format and composition and recommend the plan to the Council for their review at the October 2nd Work Session. ********************** I have included in your packet the Search Institute's profile on Mounds View. Nick Tamali provided this at the meeting Monday, noting that the information in the report is "very interesting". The City's "sample" is relatively small in comparison to the other cities, but I believe it offers insights into current and future community problems. ************************ This morning (Thursday), I interviewed the Cable Technician candidate, Sue Henry. I found her to be very personable, a strong personality who can hold her own and very creative. Her resume and application are included in your packet. She asked to have the weekend to think over the job and will let me know her decision on Monday. I believe she would "fit' very well with the organization. ************************ Don't forget the Council meeting next week is on Tuesday! I would like to thank the Council for their gracious actions in acknowledging the Jewish New Year. I will be off Monday, celebrating the new year and will see you all on Tuesday. Samantha Lions Presentation: • I will be making a presentation to the Lions Club this Thursday regarding Mounds View's Economic Development Programs. I will explain how and why the position was created, about the supporting entities and their role, the goals of the program and accomplishments in 1995. Group presentations are an excellent opportunity for the City to educate people on the programs and answer any questions they may have regarding activities in the City. Anoka County Chamber of Commerce: • The Anoka County Chamber of Commerce has changed their name to the Metro North Chamber of Commerce. The board met to discuss their support for the hotel market study and have voted to contribute $1,000 to the study and raise $2,500 from local businesses. Charlie Hall has mailed out a request for proposal to several consulting firms for the market study and is very committed to the project. Charlie and the Metro North Chamber will be at the October work session to discuss the project and the possibility and importance of Mounds View's support. Highway 10 Development: • I have contacted Opus Corporation, Ryan Companies and Griffin Realty regarding the blue house and adjacent land. All three companies will be driving by and making their suggestions for development of the site. These companies have experience working with Cities and redevelopment projects. In addition, Lynnette is working on a report that explains the potential benefits of redevelopment of Highway 10. Once the report is complete we hope to make a presentation to Council followed by a public forum. Cathy TUG Thursday, September 14, Dawn and I attended a TUG meeting at Shoreview Community Center. The guest speaker was Desyl Peterson, Minnetonka City Attorney. Discussion focused on Data Practices in Human Resources. PERSONNEL Interviews were held Wednesday, September 13 for the vacant custodial position. Three candidates were interviewed by Michele and I. A recommendation is included in the agenda packet. RAMSEY COUNTY BUSINESS WASTE PROGRAM During the week of August 21-25, interns from Ramsey County Division of Solid Waste visited 128 of 154 businesses in Mounds View. The objective of this project was to address three issues: to inform Mounds View businesses of technical assistance provided by the County and others; answer directly and questions pertaining to solid waste issues; and gain response from businesses to this type of service. Many of the businesses they visited are currently using some type of recycling program. Response to the project was very good. Lynnette The United Way campaign was a success! Twenty-three people contributed a total of around $3,200 out of payroll deductions and separate donations to help fund various community services. I was pleased to see how many employees are concerned about improving life for others in the Twin City area. In the words of Rabbi Schmelke of Nicholsburg, "Don't use the impudence of a beggar as an excuse for not helping him." Thanks once again. **************** Streetlight placement is currently being determined for the Silver View, Hillview and Lambert Parks. These are areas that had been determined by the Police Department's needs analysis to require such lighting. Due to extenuating circumstances, the City is behind schedule in the proactive installation of streetlights. I'm counting on the installation of seven out of the ten lights by the years end. Dawn • PARKS, RECREATION AND FORESTRY PARKS: * Steve and Jeff have been working on woodchipping and woodchip cleanup. A large willow tree blew over onto the path at Silver View. The willow was very large and was messy to cleanup because of the long stringy branches that are hard to chip. * Athletic field lining and grooming, spot mowing and trash removal continue throughout the Fall. * Work was finalized on the City Hall youth athletic field. Sprinkling is set to establish initial grass growth before a hard freeze sets in. RECREATION : * Several Fall programs including swimming instruction began this week. Flyers were prepared and distributed to the schools regarding after-school programs. Registrations have been received. * An increase in credit card registration has been experienced this Fall. The credit card process has really caught on. FORESTRY: * Rick and crew transplanted trees to the golf course as donated by Councilmember Quick. In addition, Rick has inspected three calls received by residents regarding tree transplant donations. Some trees are transplantable while others are not. These calls were in response to an article in the City Newsletter as suggested by Councilmember Quick. GOLF COURSE: * John and I will meet with Tom Howard from Bridgco, the construction company contracted for the Boardwalk at The Bridges Golf Course this Thursday morning. The boardwalk boards have a tendency to warp and become loose, the posts in boggy areas sink and the boardwalk is not level. Although the boardwalk was constructed as specified in the plans, it seems that pilings, footings or alternative reinforced surface stability will be necessary to ensure stability of the boardwalk. * John has been working on the greens with topdressing and aerating as part of winterizing. He is using equipment to demo it and will be making sure it is the right equipment for purchase. * Golf hours have been shortened not only due to shortened daylight but also due to morning frost. * Last week City sponsored league banquets were held. League and course evaluations were collected. Evaluations are very favorable. The most consistent request is for quicker play. Slow play seems to be a concern. There are many ways that we can deal with this next year including spacing tee times farther apart, more aggressive ranger patrols, and league rules enforced regarding lost balls. One of the reasons for slow play is that the course is attractive to beginner players who tend to take more golf shots which results in slower play. CABLE TV: * Cindy Johnson resigned from her position last Friday. Samantha will be interviewing a finalist candidate from the original list. Jerry Skelly Jr and Dale Irving will work the September 26 City Council meeting cablecast. All other cable tv projects are "on hold". Mary S. POLICE * Most of our officers attended a three hour "legal Update" seminar last week. * Dave Brick is attending an Emergency Management seminar this week held at Rutger's Resort. Pat Michna is in St. Cloud attending a Justice Information Convention. Jack Chambers is also gone---training for the position of "Field Training Officer". * A Department meeting was held last week. Many issues were discussed. The Pursuit and Missing Persons Policies were reviewed. * Steve Geringer had a busy weekend. On Friday night, he responded to three different "party" calls. At each call he made a warrant arrest. He also arrested three people for D.W.I. and two people for assault. Nice job Steve! * The Civil Service Commission met last week. The application process and hiring timetable was discussed. As of this writing, approximately 80 applications have been sent out. * The Chief hit a big deer on way up north. The results: Motorhome—wrecked, Deer--really wrecked. Tim R. ( RNANCE9 * Don is working on the Budget Video and Newsletter, however, this week he is attending the GFOA conference in Alexandria. * Dorothy and I met with Computoservice, Inc. and Waterpro regarding the new meter reading devices and discussed how it would tie in with our financial system. * Dorothy sent out the last meter reading cards ever. By the next billing the new system should be up and running. * Check the Internet, preliminary documentation on the City of Mounds View is up and under construction. * Did you know: that for $5.00 you can become a member of the City and County Employees Credit Union? that you could have Health Partners, Blue Plus, Fortis, Medica or LMCIT as a health carrier? that you could have dental insurance through Health Partners? that the Direct Deposit is available for Payroll Checks? that we have a $10,000 Life Insurance policy on you and that you have the option to take an additional 3 times your yearly salary, on yourself and up to $10,000 on your spouse or children? that you can pay your Athletic Membership dues with sick pay? that we offer r a Flexible Spending Account for Child Care and Minnesota Retirement with a minimum of $10.00 per payroll? that we offer two deferred compensation retirement plans, ICMA and Minnesota Retirement with a minimum of $10.00 per payroll? that you can take additional life insurance out with PERA for $12.00 per month? t d-g-et-a-separate-check-for-OT-hours-so-that-yor take home pay is more. But remember, you might have to pay those taxes at the end of the year. that the payroll system will deduct your house payment or pay your student loan or put money into a savings account, etc. Kitty PUBLIC WORKS * Last week the Public Works staff planted shrubs, chipped the planting beds, sodded the Police parking area, and laid sod on both sides of the path from Edgewood to the ballfield at City Hall. This should finish up the project around City Hall. Thanks to the en".re crew for cooperating in completing this project, the area looks excellent. * On Saturday a sink hole developed on Quincy north of Hillview. The road was closed and dewatering was setup on Sunday, anticipating a Monday **excavation. Staff televised the sewer main and found that the problem was not a break, but was a severely leaking pipe joint. The joint was sleeved from the inside, eliminating excavating. The underground television camera once again proved invaluable. On Tuesday the hole was filled with aggregate and the road was opened to traffic. The final repair will be performed after further compaction. * Staff has been conducting traffic counts on MSA roads throughout the past three weeks. Data will be sent back to the state upon completion. * Staff attended a Ramsey County Technical Advisory Committee meeting last week. The county's CIP was discussed for 1996 through 1998. At this time the reconstruction and realignment of Old Hwy 8 in scheduled for 1996. Funding for this project will be from County levy increases. Staff will keep Council informed on future updates. * Tracy and Jim attended a training seminar on the Pavement Management Program this week. * The water division is preparing for the winter season by beginning to pump fire hydrants. One of our remaining seasonals is performing this task. Mike COMMUNITY DEVELOPMENT SYSCO DEVELOPMENT Staff met this week with Larry Farr and Norm Mead of Sysco to discuss plans for the expansion of their facility on County Road J. At the time the current Sysco facility was built (1989), a plan for the expansion of the facility was given preliminary approval by the Council. The owners of Sysco are now in a position to proceed with those plans. Staff anticipates receiving a formal development review application in October with review at the Planning and Council levels in November\December. FIRST LOAN Staff received word this week that a couple has submitted a purchase agreement on a home located on Sunnyside Road. Karen DuCharm of Marquette Mortgage informed Staff that the couple will be using rehabilitation funds obtained by the City to re-carpet and re-roof the home. The funds were made available to the City through the Minnesota Housing Finance Agency (MHFA). Although it is a small project, it is the first of its kind in Mounds View and, will hopefully lead to more projects in the future. Paul QTY OFAgenda Section: 8-A fl REQUEST FOR COUNCIL CONSIDERATION Report Number: 95-1457C ysReport Date: 9-21-95 STAFF REPORT Council Action: ❑ Special Order of Business CITY COUNCIL MEETING DATE September 26, 1995 El Public Hearings g Consent Agenda ❑ Council Business Item Description: Consideration of Resolution No. 4816 Approving Step Adjustment for Jim Hess, Engineering Aide Administrator's Review/Recommendation: - No comments to supplement this report 41.6„4lr•1:;., - Comments attached. Explanation/Summary (attach supplement she- - • .ecessa . ,SUMMARY; Jim Hess, Engineering Aide, has been working with the City since February of 1992 . In accordance with the City's 5 Step Compensation Policy, this position is due for a wage adjustment. Mr. Hess is currently at Step 1, which is $2,582 .48/mo. His performance has been satisfactory and staff is recommending a wage adjustment to Step 2, $2,743 . 89/mo. This adjustment is consistent with the 5 Step Pay Plan for this position. IR �71/G43 Ly ette Morgan JAdminsitrative Aide RECOMMENDATION; Motion to waive the reading and adopt Resolution No. 4816 Approving a Step Adjustment for Jim Hess, Engineering Aide. • RESOLUTION NO. 4816 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING STEP ADJUSTMENT FOR JIM HESS ENGINEERING AIDE WHEREAS, Jim Hess has been a regular full-time employee for tk- - ' • • • •u •s iew In the capacity of Engineering Aide since February 25, 1992; and WHEREAS, Mr. Hess ' work performance has met the responsibilities of Engineering Aide as outlined in the job description; and WHEREAS, his work performance has been determined to be satisfactory; and WHEREAS, a wage adjustment that is consistent with the City's compensation policy is recommended. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds View hereby approve a wage adjustment for Jim Hess from $2,582 .48/mo. to $2,743. 89/mo. effective October 1, 1995 . Adopted this 26th day of September, 1995 . ATTEST: MAYOR (SEAL) CITY ADMINISTRATOR Ccs OF Agenda Section: 8.B IrIVREQUEST FOR COUNCIL CONSIDERATION Report Number: 95-1458C DS Report Date: 9-21-95 STAFF REPORT Council Action: � ❑ Special Order of Business CITY COUNCIL MEETING DATE September 26, 1995 ❑ Public Hearings X] Consent Agenda ❑ Council Business Item Description: Consideration of Resolution No. 4817 Approving Step Adjustment fo ennifer Bergman, Housing Inspector Administrator's Review/Recommendation: - No comments to supplement this report Ab.,/....A ! G. - Comments attached. Explanation/Summary (attach supplement%sheets ay ecessary.) ,SUMMARY: Jennifer Bergman, Housing Inspector, has been working with the City since April 4, 1994 . In accordance with the City's 5 Step Compensation Policy, this position is due for a wage adjustment. Ms. Bergman is currently at Step 1, which is $2,218.66/mo. Her performance has been satisfactory and staff is recommending a wage adjustment to Step 2, $2,357 . 32/mo. This adjustment is consistent with the 5 Step Pay Plan for this position. for Ly.i ette Morgan,( idminsitrative Aide RECOMMENDATION: Motion to waive the reading and adopt Resolution No. 4817 Approving a Step Adjustment for Jennifer Bergman, Housing Intern. RESOLUTION NO. 4817 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING STEP ADJUSMTNET FOR JENNIFER BERGMAN HOUSING INSPECTOR WHEREAS, Jennifer Bergman has been a regular full-time employee for the City-of-Mounds-View in the capacity-of-Housing Inspector since April 1, 1995; and WHEREAS, Ms . Bergmans ' work performance has met the responsibilities of Housing Inspector as outlined in the job description; and WHEREAS, her work performance has been determined to be satisfactory; and WHEREAS, a wage adjustment that is consistent with the City's compensation policy is recommended. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds View hereby approve a wage adjustment for Jennifer Bergman from $2,218 . 66/mo. to $2,357 . 32/mo. effective October 1, 1995. Adopted this 26th day of September, 1995 . ATTEST: MAYOR (SEAL) CITY ADMINISTRATOR Agenda Section: 8 C r REQUEST FOR COUNCIL CONSIDERATION Report Number: 9 9-1459C STAFF REPORT Report Date: 9-21-95 Council Action: 0 Special Order of Business CITY COUNCIL MEETING DATE September 26, 1995 0 Public Hearings ] Consent Agenda 0 Council Business Item Description: Consideration of Resolution No. 4818 Approving the Hire of Ric • >rd Kujawa, Part-Time Custodian Administrator's Review/Recommendation: - No comments to supplement this repor- i���1�sL,= i - Comments attached. F.xnla_r__n_atinn/Su•. .•- - . • - -•-• _..•-. sheets—as ._ .. . . ,SUMMARY: The City's part-time custodian recently resigned due to another employment opportunity. Since his departure, Dennis Hjelle has been performing the basic custodial functions . To fill this position, an advertisement was placed in the newspaper and three applicants were interviewed on Wednesday, September 13, by Michele Severson and I. After discussing the qualifications of the applicants with the City Administrator, it is our recommendation that Richard Kujawa be hired for the part-time custodian position. Mr. Kujawa has a significant amount of experience in this field. He currently works for the Mounds View School District as lead custodian and has been there since 1986 . It is recommended Mr. Kujawa start at Step 1 of the City's 5 Step pay range. The pay range for this position would be as follows: Step 1 Step 2 Step 3 Step 4 Step 5 $8 .50/hr $9 . 04/hr $9 .57/hr $10. 10/hr $10.63/hr Mr. Kujawa's references have been checked and have proven to be satisfactory. y ette Morgan,( .dministrative Aide RECOMMENDATION Motion to waive the reading and adopt Resolution No. 4818 approving hire of Richard Kujawa, part-time custodian. IIII RESOLUTION NO. 4818 it CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A HIRE OF RICHARD KUJAWA, PART-TIME CUSTODIAN WHEREAS, the City's part-time custodian recently resigned due to another—employment—opportunity, leaving the—City without a custodian; and WHEREAS, since his departure, a temporary cleaning person been performing the basic custodial functions until a replacement could be found; and WHEREAS, to fill this position, an advertisement was placed in the newspaper and four applicants were interviewed on Wednesday, September 13, 1995; and WHEREAS, Mr. Richard Kujawa has a significant amount of experience in this field, currently working as a lead custodian for the Mounds View School District. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council hereby approve the hire of Richard Kujawa for the position of part- time custodian at Step 1 wage of $8.50/hr effective October 2, 1995. Presented this 26th day of Septmeber, 1995 . (SEAL) Jerry Linke, Mayor (ATTEST) Samantha Orduno, City Administrator RN TO: CITY OF MOUNDS VIEW ink1C. cSONNEL OFFICE RECEIVED 401 HIGHWAY 10 APPLICATION FOR EMPLOYMENT r ,��� MOUNDS VIEW, MN 5511 - 612-784-3055 OPPORTUNITY/AFFIRHATI CTIe =-- �- �@/`9411 1 Ali EQUAL jile 1-' - O&0,,,, 0i, EV We welcome you as an applicant for employment with the City of Mounds View. Your application will be considered with / others in competition for the position in which you are interested. It is the policy and intent of the City;of,Mounde View to provide equal opportunity employment to all persons. This policy prohibits discrimination because of- race7.' ,,- color, sex, national origin, political affiliation, place of residence, marital statue, sexual preference, status-4th--- regard to public assistance, or disability, as is consistent with the City's policy of hiring a well-qualified person so as to maintain the high standards of public service required of all City employees. This policy applies to all phases of regular full- or part-time employment. All information contained in or connected with this application will be considered personal and confidential and will be used only in conjunction with your possible employment by the City of Mods View.any additionalPinformationsorumaterialsmwhich youlete ormation as believe qualifyined in you forthis the positionion. You for whichare you areapplying. attached to t lease furnihs with lying. PLEASE PRINT IN INK OR USE TYPEWRITER. /'� POSITION OR KIND OF WORK APPLYING FOR REGULAR FULL TIME REO - A DATE AVAILABLE n�� 1� / TEMPORARY SEASONAL 5997— j — �6 /l_ - I `+�fV1 U.S. CITIZEN OR LEGALLY SOCIAL FIRST NAME RIDDLE LAST NAME ELIGIBLE WORK IN THE U.S.? SECURITY 1 _ etch ei rice (e4 edict; W i4 Yes y72-5 - STATE ZIP CODE PHONE I -7S-3 ( lS"1 ADDRESS :1--t 74-tit:- /2/ cA/rise i ii) 5-6-3(?-3 Viz/-'V?? EDUCATION/TRAINING CIRCLE HIGHEST GRADE SCHOOL HIGH SCIlO0 COLLEGE POST GRADUATE GRADE COMPLETED 1 2 3 4 5 8 7 8 9 10 11 2 13 14 15 18 1 2 MA PHD TYPE SCHOOL NAME AND ADDRESS OF SCHOOL /� }l �MA'JORR AND MINOR I OF CREDITS DEGR54'5 E{yea or nol HIGH SCHOOL ��i n ' I [T 1 ��" R�VC.� �L yr(e r4� COLLEGE/ I OrrKt' n(1.epIYV yccogm.0w' eolloq€ Sue-Q(0tsorX tee-5 IVERSITY rhpLc Lec•O2rS�c? COLLEGE/ NIVERSITY GRADUATE SCHOOL t ,, , (�PsSIj j'�t2 v TECHNICAL U c �p'U L�"y� 51*eWM er / If1Q eptvl3 _ 1�S OTHER 1( h iA51 r+'��1lo Ted4, i+, ���'(,/l�/�' B aIAi.vA J � S • LIST ANY CORRESPONDENCE COURSES, SEMINARS, WORKSHOPS, TRAINING SESSIONS,, ETC. THAT MIGHT RELATE TO THIS POSITION. / Gcc/ ��Cc.ss<-,1' 3.771en 4,7 �h IlitPi",‘(0c gLO.; e1E.Aaolby p),-, i`t I; /''veercvQ, 45S-/LaS wmrpns� ''("7 c_. eX (up�s4e /r���r«. H1An0vvs C'Ge,/..„1 ,r ,,,,zL..5 — Please indicate whether you have the following licenses Registrations, licenses & i Date of 1 Date expiration of certificates MN Class A drivers license. I , MN Class 8 drivers license. N `7 / ��'/, - / �� MN Class C drivers license. N �<' f)(� /��V .1 CX6 Moving violations in last 5 years? If yes explain 4)0(1)&- 111% NDD CU The. information requested below relates to criminal convictions. Before any applicant is rejected on the basis of criminal conviction, he/she will be notified in writing and will be given any rights to processing of complaints or grievances afforded by Minnesota Statute Chapter 364. Applicants who are finalists will be subject to a criminal background investigation. (lave you ever been convicted of a crime for which a jail sentence of more than 90 days could have been imposed? Yes t If yes, date and place Nature of offense Disposition Date and Place Nature of offense Disposition TO BE COMPLETED BY APPLICANTS FOR CLERICAL AND ACCOUNTING POSITIONS ONLY Typing ability? yes no wpm Shorthand ability? yes no wpm Dictating equipment ability? yes no wpm Speedwriting ability? yes no wpm Personal computer/word processor ability? yes no type Other office equipment you can operate TO BE COMPLETED BY APPLICANTS FOR LABOR AND SKILLED TRADE POSITIONS ONLY Apprenticeships served or trades learned: Ca able of operating the following equipment: 52ift/4 t�iPli', 41_5744e/7 ✓/ G��/lj') �6ver' ' -t:) .5.L /,, 1 110e-- (T Pe - i ►m/p4O YIllc ' In cc Y EMPLOYMENT HISTORY LIST EMPLOYERS BEGINNING WITH PRESENT OR POST RECENT. PLEASE ATTACH ADDITIONAL EMPLOYMENT HISTORY YOU BELIEVE WOULD QUALIFY YOU FOR EMPLOYMENT WITH MOUNDS VIEW. PRESENT ORLAST a • . • ADDRESS D ..' CODE PHONE N In '- ' 1/- (:J c /th( , 2( c'/ Z/ 5?174 6 i"7e R-seotae_ : " 3 636' 366-0 . SUPERVISOR'S NAME AND TITLE MAY WE CONTACT?- c NO, PLEASE EXPLAIN 41 r ,. MAY . X07, �— /6 e . r EMPLOYMENT/DATES ofLAST SALARY 4110AgirTIP REASON FORM LEAVING JOB TITLE FROM 45--/ .5k; TO 44S /sill PART TIME `O-t "e4 U` Laiop ,. ci SPECIFIC DUTIES ,tn ( A/4 1 e6 of ew.-jt(f/r e 4L& /, (c'/7-Gt 1 39c,zt tar.)/74, Ga/r/4 4/e._ - Cl-e,vniei a f 4`/ -r--c,rr�i Itrgt.. e4 f--te - i 114004•0i c_Lcev,- - a)/71 D01.05 r iA//c - e 57a ' .&,v voL .r+#s''5 ('v Ill Li Q — (23 'A,E'.--, or)ii-s/ -- 'CJ7'/ - SPC,..,r 074' /3L L �, SECOND LAST ELF! YERADORES ZIP CODE PHONE N (;71,k) tffOR$ 102c /V ioc k) r Pr. 5-c/Q 4,45-- SUPERVISOR'S NAME AND TITLE MAY WE CONTACT? � IF NO PLEASE EXPLAIN Doi' I GI ter �iodcf i Spee, S C', moves 71-0 CO -, .- EMPLOYMENT DATES LAST SALARY r FULL TIME REASON FOR LEAVING/Ay O� JOB TITLE rnou (o/ 'Z TO g /V 5 /12 PART TIME Coy /2 v� ILO6+J"Sc 414r. 0,r°e2p SPECIFIC DUTIES M0i4-14e4Anc O14 P ocauGfc,vt /IJ'ACh in Pr"y — /&"?/ /i7#444rit 10s' ( / I3/V 0 1) /2 /'A THIRD LAST EMPLOYER ADDRESS ZIP CODE PRONE I MI/Lien kiD S' 0405 G xiie(( 4U SUPERVISOR'S NAME AND TITLE MAY WE CONTACT? IF NO PLEASE EXPLAIN /Y1. rki= Fox 4411-1-- )r10d1 ek �f c ---- C' . 410Y l� EMPLOYMENT DATES LAST SALARY / ,�>_3 REASON FOR LEAVING JOB TITLE FROM go TO g2. /0�7S Y/fZr - PART TIME ( �, f���r,�G/ar701 Ai1213/(j n SPECIFIC DUTIES -{`f //¢Q/L]t — 6.00// ex S — ,2ec i /41- /142,e/1 19 .P 'f )71,467ii GC'O OTHER EXPERIENCES/SKILLS LIST ANY OTHER SKILLS OR EXPERIENCES WHICH RELATE TO THIS POSITION, INCLUDING COMPUTER HARDWARE AND SOFTWARE. MILITARY — Complete this l section only if you served6� in the armed .forces. Branch of service: tS/i L� I Length of time served:9. Yef1rd Type of discharge: hfj//6Y`A6,/,d when: 7oj Describe your duties and special training: ,O'0(J2 ce .c -- 7/cmc rc 5 — tt_ 1 S 5 pn7 r rev on'e ke, i, /r o /11'9,7t-/J 41 Do you qualify for veterans preference points?g5 Provide a copy of Form DD214 and military discharge documents STATEMENT OF INTEREST — give a brief statement of why you are interested in and feel you are qualified for the position(s) for which you are applying fi/ri SA- // 6 SDLP ' 2d frvatPn //10 /Vrpe #1/ GU/7`G, !4 SS7/G/1y c:S(/ 7U ccj ecU ( y fl rm/np Ge./e// / i i, ?j/fi)r,+ 1/c f A/f��d�, u�c�/'�c�vn ) o.7-- 4_5- ,15 5,15 my Abeliily 2l cud* a(/1cto2S- LIST ANY RELATIVES CURRENTLY EMPLOYED WITH THE CITY OF MOUNDS VIEW (excluding spouse) NAME RELATIONSHIP PERSONAL REFERENCES (not relatives or former employers) NAME ADDRESS INCLUDING CITY, STATE, ZIP CODE PHONE +1 BUSINESS OR OCCUPATION 00 CS p v ot_ 5-5-7 3-th a yC: now (3rvit X33� - doo(c. 2. (1'hk CC-1/044/16t-ter 7Z1.. 5 5' Pi iL flu ) 7 4=-7 eih 2E4 '55 3. HOWAf/le /'1455- • /13E . nF•er2),► 20 S'E, eVVL mn.s5 V- qow 0.2 I hereby certify that all answers to the above questions are true and I agree and understand any false inforsation contained in IN:this application say cause refection of this application or termination of employment. I understand all of the inforsation on application is subject to verification. i authorize schools, former and current esployere, and references listed above to provide s record, reason for issuing, and all other inforsation they ■a have concerning se and I release all parties from any and all liability and clause for damage whatsoever that ■ay result therefrom. I understand that to qualify for regular employment, I must submit and pass a physical examination by a City designated doctor. I also agree that in the event I a■ employed by the City, I will submit to further physical examinations when requested by the City. I do not know of any reason why I would not be able to perform the duties and tasks of this position as outlined In the job description. APPLICANT'S SIGNATURE • /A DATE _ �? DICK KUJAWA 7531 151st Avenue , N.W. Ramsey, Minnesota 55303 ( 612 ) 421-4996 EMPLOYMENT OBJECTIVE: Building Custodian - I have excellent skills with related work experience and am seeking a position which would be challenging . RELATED SKILLS INCLUDE: Supervision Mechanical Repairs Interior/Exterior Painting Window Washing Plumbing Ceramic Tile Hard Floor Care Window Replacement Carpet Care Furniture Cleaning EMPLOYMENT: ustodial Maintenance - (Mounds View School Distr . - Tr . 1 - 4® years of servic- Mv lob requires that I maintain hard floors , carpet, windows , all school furniture and equipment . I am also required to lock up and maintain security. I have a %ST Class Boilers License . Foreman - (Twin City Fan & Blower - 5 years of service. ) Directly supervised 18 people doing grinding, washing, painting , assembly, balancing and shipping of industrial fans . Trained new employees to use power hand tools safely and effectively. Machine Operator - (GNB, Inc . - 2 3/4 years of service . ) Operated several prototype machines . Kept schedules and performed daily maintenance on machines . Performed house- keeping duties and gave written production reports . Leadman/Assembler - (Applied Air Systems - 22 years of service . ) Gathered all parts necessary to build industrial heaters, then distributed them to the assembly line . Cleaned and painted replacement parts , helped line personnel with blueprints and assembly . PERSONAL STATEMENT: I am a skilled self-motivated individual with a strong desire to succeed by performing well in my work. My working attendance is excellent along with my ability to work alone or with others . REFERENCES Available Upon Request arf OF Agenda Section: 8_D REQUEST FOR COUNCIL CONSIDERATION Report Number: 95-14600 fr 06STAFF REPORT CouDate: 92195 Councincil Action: W ❑ Special Order of Business CITY COUNCIL MEETING DATE September 26, 1995 El Public Hearings g Consent Agenda ❑ Council Business Item Description: Consideration of Resolution No. 4822 Amending Resolution No. 4736 Approving A Contingency Fund Transfer to the Police Crime Prevention Account Administrator's Review/Recommendation: No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) $ILMMARY; Currently the DARE vehicle is divided between two funds; 100 and 260. In order to better trace the revenues and expenditures of the DARE fund it would be advantageous to transfer all transactions into the 260 Fund. The action necessary to accomplish the transfer would be to adopt Resolution No. 4822 Amending Resolution No. 4736 Approving a Contingency Fund Transfer to the Police Crime Prevention Account. /il://i X4,6/1 Kitty ckok, Payroll Clerk RECOMMENDATION; RESOLUTION NO. 4822 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION AMENDING RESOLUTION NO. 4736 APPROVING A CONTINGENCY FUND TRANSFER TO THE POLICE CRIME PREVENTION ACCOUNT WHEREAS, the City's D.A.R.E. Officer, Tom Baumgart, proposed a plan to secure, via community and individual donations, a vehicle from Saturn of St. Paul, Mounds View dealer, which is a dedicated D.A.R.E./Community Oriented Policing Vehicle; and WHEREAS, in order to obtain the car by the date of March 23, 1995, it was necessary to secure $4,000 in an interfund transfer from the Contingency Account to the Crime Prevention Account, 100-4202-303; and WHEREAS, to better trace the revenues and expenditures of the D.A.R.E. fund it is advantageous for the City to transfer the $4,000 from the 100-4202-303 fund to the D.A.R.E. fund, 260-4120-703; and WHEREAS, all transactions regarding D.A.R.E. should be placed into Fund 260 and its appropriate accounts. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds View does hereby authorize the transfer of the $4,000 in account number 100-4202-303 to the D.A.R.E. account 260-4120-703 to better facilitate the tracing of revenues and expenditures for this account. Adopted this 26th day of September, 1995. ATTEST: Mayor (SEAL) City Administrator CITY OF Agenda Section: 10, 7:05p.m. REQUEST FOR COUNCIL CONSIDERATION Report Number: 95-1461C 11111���©8 Report Date: 9-19-95 STAFF REPORT Council Action: �1 W ❑ Special Order of Business CITY COUNCIL MEETING DATE September 26, 1995 Public Hearings ❑ Consent Agenda ❑ Council Business Item Description: Public Hearing for Consideration of Ordinance No. 567 Amending Chapter 202 of the .Municipal Code, Entitled "Public Improvements" Administrator's Review/Recommendation: / - No comments to supplement this report 1/.. t.m I - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) ,SUMMARY; At the September 5, 1995 Council work session, staff presented the proposed amendments to Chapter 202 of the Municipal Code, Entitled "Public Improvements" for Council' s review. Additions to this chapter are: 1 . Improvement type and cost apportionment, this segment explained the method in which assessment costs would be determined for reconstruction projects and the percentage assessed. a. Street reconstruction, 50% b. Street resurfacing, 50% c . Sidewalks 0% d. Sealcoating / Mntce 0% e . Water & Sewer mains 50% f . Water & sewer trunks 100% to the benefitted district owners g. Water & sewer service 100% h. Surface Water Imp. 50% to the property owners, or 50% in the benefitted district owners 2 . Methods of assessments that would explain which kind of method or combination of methods would be utilized in determining how a project would be assessed. a. Unit assessment b. Area assessment c . Adjusted front footage (various lot sizes and dimensions) These are the additions to Chapter 202 and are underlined in the document. Following the Public Hearing, for Council consideration is the introduction of Ordinance No. 567 . Should these amendments of Chapter 202 meet with Council' s approval, staff requests that Council consider denying Ordinance No. 560 which was the Assessment Policy written by staff . Should Council have any questions or concerns regarding this matter, please feel free to call me . ,7, ,47(// Michael Ulrich, Director of Public Works RECOMMENDATION; Following the Public Hearing, Waive the reading and Consider Introduction of Ordinance No. 567 Amending Chapter 202 of the Municipal Code, Entitled "Public Improvements" . ORDINANCE NO. 567 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE AMENDING CHAPTER 202 OF THE MUNICIPAL CODE OF THE CITY OF MOUNDS VIEW ENTITLED "PUBLIC IMPROVEMENTS" The Council of the City of Mounds View does hereby ordain: SECTION I . Chapter 202 . 09 : Improvement type and Apportionment Of Cost is amended by renumbering the existing paragraph as Subdivision 1—and by—adding the following : Subd.2 a. Street Reconstruction Including Curb and Gutter. The cost of street reconstruction shall be recovered by the adjusted front footage method. The front footage rate shall be determined by dividing the project cost by_ the total number of adjusted front feet in the project area x the individual adjusted front footage x one-half (1/2) . The assessments per adjusted front foot may vary depending on the underlying zoning of a parcel . Assessments for residential properties which are on collector or arterial streets shall be adjusted so that the amount of the assessment shall be the same as if the project were constructed to residential street standards as provided in Section V.H. 1 . of this policy. The remaining cost shall be recovered by means of the general ad valorem property tax paid by the entire community or by other funds that may become available to the City for infrastructure cost recovery. b. Street Resurfacing. Street resurfacing is commonly known and referred to as street overlaying whereby a new bed of road material such as bituminous is installed over an existing paved road to a specific thickness . Assessments shall be determined by the adjusted front footage method. c . Sidewalk. Sidewalk improvements may be done in conjunction with a street reconstruction or as a separate project . In any event, cost of sidewalk improvements shall be recovered by means of the general ad valorem property tax paid by the entire community or by other funds that may become available to the City for infrastructure cost recovery. d. Sealcoating. Sealcoating, patching and cracksealinq are considered general maintenance activities and the expenses of such acts will be paid for by ad valorem property tax or any other funds available to the City at that time . e. Sanitary Sewer and Water Mains . Repair and replacement of sewer or water mains is usually done in conjunction with a street reconstruction project and the cost of this work should be included as part of the total major street project cost and should also be considered to be included in the rate assessed for street reconstruction. If it is determined that the repair and replacement work results in a greater benefit to some properties and not to others, the Council should consider establishing a different assessment rate based on the benefits received. f . Sanitary Sewer and Water Trunk Improvements . Trunk sewer and water mains are usually designed to carry larger volumes of flow than are necessary within an immediate property area in order to serve additional properties beyond the area of their immediate placement . Therefore, 100 percent (100%) of the cost of trunk improvements will be assessed on a unit basis to all properties within a district deemed to be benefitted from the trunk improvements . g, Sewer and Water Services . Individual sewer and water services benefit only the properties they serve and 100 percent (100%) of their cost shall be assessed to the property for which they are installed. h. Drainage Improvements . Storm drainage and ponding/basin systems are usually constructed to serve a specific drainage or "watershed" district . The cost of drainage improvements shall be one-half (1/2) assessed. The remaining cost will be paid for by the Storm Water Surface Utility and/or by an ad valorem tax basis to the properties within the district as provided by Minnesota Statutes . Storm sewer reconstruction normally takes place together with street reconstruction projects and the costs shall be assessed in accordance with the assessment policies related to street improvements . Site specific improvements would be assessed at a one-half (1/2) rate, to the benefitting properties . i . Special Conditions . Special consideration shall be given to the "age" of a street or utility system when determining the proportion of cost to be assessed to benefitted properties . If it is necessary to reconstruct or resurface a street or perform major repair/replacement work on sewer and water utilities, before a reasonable amount of time (10 to 12 years for resurfacing, 12 to 17 years for partial reconstruction and 17 to 25 years for total reconstruction) the assessment shall be calculated on a pro-rata basis . The remaining cost shall be recovered by means of the general ad valorem property tax paid by the entire community or by other funds that may become available to the City for infrastructure cost recovery. Subd. 3 METHODS OF ASSESSMENT a. The nature of an improvement determines the method of assessment. The objective is to choose an assessment method which will arrive at a reasonable, fair and equitable assessment which will be uniform upon the same class of property within the assessed area. The most frequently recognized assessment methods are: the unit assessment, the front footage assessment and the area assessment . Depending upon the individual project, any one or a combination of these methods may be utilized to arrive at an appropriate cost distribution. City staff will consider all methods and weigh their applicability to the project and present a recommendation to the City Council in the form of a mock assessment roll (or rolls) . A description of each assessment and its corresponding policy application is presented. A separate section (Section III) will identify the appropriate matchup of method with a specific type of project and analyze why each is generally used. The purpose of assessment formulas is to allocate assessed costs among benefitted properties, the formula should result in a allocation of assessments which is reasonably related to the benefit received. Any one predetermined formula will not be appropriate in all cases because of circumstances unique to the relationship between the specific project and the specific properties benefitted. When considering an assessment method or formula for any given project, it may be necessary to combine assessment methods or to modify the methods described below. Therefore, the following description of methods of assessments should be regarded as guidelines, which may not be appropriate in all cases . b. Unit Assessment . A unit assessment shall be derived by dividing the total project cost by the number of Residential Equivalent Density (RED) units in the project area. A RED unit is defined as a single family residential unit . All platted and unplatted property will assigned RED unit values equivalent to the underlying zoning. When the existing land use is less than the highest and best permitted use, the Council may consider the current use as well as the full potential of land use in determining the appropriate number of RED units . Otherwise, the following RED chart will apply on a per unit basis, subject to adjustment by the Council for any inequities : Single Family 1 . 00 RED Duplex 1 . 00 RED Condominium 0 . 80 RED Multifamily (3 units or more) 0 . 80 RED Townhouse 0 . 80 RED Commercial 2 . 00 Units Industrial 2 . 00—Uh-its The unit approach has proven to be the best method in those instances whereby the improvement largely benefits everyone to the same degree and the cost of the improvement is not generally affected by parcel size. c . Area Assessment . The assessable area shall be expressed in terms of the number of acres or the number of square feet subject to assessment . When determining the assessable area, the following considerations will be given: 1 . Ponding Assessment Consideration. Lakes, ponds and swamps may be considered a part of the assessable area of a parcel . 2 . Road Right-of-Way Assessment Consideration. Up to 20 percent (20%) of the gross acreage may be deducted for street right-of-way purposes within unplatted parcels of five acres or more depending upon the parcel configuration and is only applicable to single family residential use . Parcels of less than five acres may not qualify and may be assessed full acreage . The reason for this size restriction is that, in most instances, parcels of less than five acres cannot support an internal public road system. 3 . Park Dedication Assessment Consideration. When park land is dedicated as part of a residential development, as required by Subdivisions Code - Chapter 1204. 02 , the developer shall not be assessed an acreage charge on the portion of land dedicated. d. Front Footage Assessment . The actual physical dimensions of a parcel abutting an improvement (ie . , street, sewer, water, etc . ) will generally not be construed as the frontage utilized to calculate the assessment for a particular parcel . Rather, an "adjusted front footage" will be determined. The purpose of this method is to equalize assessment calculations for lots of similar size . Individual parcels by their very nature differ considerably in shape and area. The following procedures will apply when calculating adjusted front footage . The selection of the appropriate procedures will be determined by the specific configuration of the parcel . All measurements will be scaled from available plat and section maps and will be roundeddown to the nearest lt2 fiat tmrens-ion with any excess fra-ctron deleted. e . Categorical type descriptions are as follows : Standard Lots Rectangular Variation Lots Triangular Lots Cul-de-sac Lots Curved Lots Irregularly Shaped Lots Corner Lots Flag Lots Double Frontage Lots The ultimate objective of these procedures is to arrive at a fair and equitable distribution of cost whereby consideration is given to lot size and parcels are comparably assessed. 1. Standard Lots. In this instance, the adjusted front footage for rectangular lots will be the actual front footage of the lot. The frontage measured shall be the lot width at the front lot line. MAIN AVE. so' 9o• Adj. Front Footage EXAMPLES A B Lot A-50' Lot B-90' 2. Rectangular Variation Lots. For a lot which is approximately rectangular and uniform in shape, the adjusted front footage is computed by averaging the front and back sides of the lot. This method is used only where the divergence between front and rear lot lines is 20 feet or less. MAIN A V E. Adj. Front Footage / 9O' iO' I. EXAMPLES Lot A-90'7110 = 100' A 2 Lot B-701 80 = 75' 2 /to' ao' 3. Triangular Lots. For a triangular shaped lot, the adjusted front footage is computed by averaging the front and back lot lines. The measurement at the back lot line shall not exceed a maximum distance in depth of 150 feet. MAIN Al/F . lea, ;�J, \ I<o , Adj. Front Footage EXAMPLES Lot A-100 : 40 = 70' 'so' A g C 2 \ Lot B-40 : 4. Cul-de-Sac Lots. The adjusted front footage for those lots that exist on cul- de-sacs will be calculated at the midsection of the lot at the most reasonably defined and determinable position. This line will be computed by connecting the midpoints of the two side lot lines. Or, if the lots are similar in nature and configuration, a common lot width, such as the standard set back of 30' may be assigned based upon an evaluation of typical lots within the subdivision. MAIN CIRCLE AdjFront-Footage EXAMPLES - Lot A- 75' COI C Lot B-110' Lot C- 80' _>s• A 5. Curved Lots. In certain situations such as those where lots are located along meandering trail system streets, read patterns create curvilineal frontages. In such instances, the adjusted front footage will be the width of the lot measured at the midpoint of the shortest side lot line. L.AN� ' Adj. Front Footage �P, r EXAMPLES Lot A- 70' ISO .\ Lot B- 90' j A __ao'__ ' Lot C-150' 6. Irregularly Shaped Lots. In many cases, unplatted parcels that are legally described by a metes and bounds description are irregular and odd shaped. The adjusted front footage will be calculated by measuring the lot width at the 30 foot building setback line. { MAIN A V E• Adj. Front Footage m ►►s" ! o iz� EXAMPLES - Lot A-115' Lot-B440' A B C Lot C-125' • 7. Corner Lots a) On a corner lot, 100 percent (100%) of the adjusted front footage of the short side will be assessed and 25 percent (25%) of the adjusted front footage of the long side will be assessed for improvements benefitting the respective sides. The length of the property sides and not the orientation of the principal building shall determine adjusted front footage in this case. A series of lots (two or more) under common ownership shall be considered as one parcel or lot for determining which is the short or long side of a property. However, this shall only apply to series of lots on which only one principal building is situated. Adj. Front Footage EXAMPLES Lot A-Side 1 = 43.75' Side 2 = 95' Lot B-Side 1 = 87.5' �' Side 2 = 125' r c JI V' 1,1I ' b) General Commercial Zoned Corner Lots. No allowance relief will be granted because of the higher inherent property value associated with improved traffic frontage and greater visibility along business district and industrial park intersections. The adjusted front footage shall be the entire frontage measured along the setback line comprising the building envelope. Adj. Front Footage EXAMPLES LotA280' Lot B-390' • 251 •ol tnl 130 m !ss' MAIN Sao' AV E. 8. Flag Lots. Properties which utilize a narrow private easement or maintain ownership of access to their property exceeding a minimum length of 125 feet, thereby having a small frontage on a street, will be assigned an adjusted front footage of 75 feet. This dimension is consistent with the subdivision ordinance which prescribes such length as the minimum lot frontage along a public roadway. The adjusted front footage for flag lots whose driveway access is under 125 feet will be measured at the building setback line from the access terminus. Adj. Front Footage EXAMPLES Lot A-75' :o' MA N AVE. , Lot B-90 0 _ 30 I Io E I70' 9. Double Frontage Lots. If a parcel, other than a corner lot, comprises frontage on two streets and is eligible for subdivision, then an adjusted front footage assessment will be charged along each street. For double frontage lots lacking the necessary depth for subdivision, only a single adjusted front footage will be computed. The frontage with driveway access to front of house, shall be assessed. Adj. Front Footage NIA IN AVE. IV1A IN AVE EXAMPLES 110' 60' Lot A-220' Lot B- 80' ;4" B IA' A I10' • SECTION II . This ordinance is effective thirty days after its publication. Introduced and read by the City Council of the City of Mounds View on September 26, 1995 . Read and passed by the City Council of the City of Mounds View this day of October, 1995 . ATTEST: ADMINISTRATOR MAYOR (SEAL) APPROVED AS TO FORM: CITY ATTORNEY WV OF Agenda Section: 11,A REQUEST FOR COUNCIL CONSIDERATIONReport Number: 95-1462C Report Date: 9-19-95 STAFF REPORT Council Action: EW ❑ Special Order of Business CITY COUNCIL MEETING DATE September 26 , 1995 ❑ Public Hearings ❑ Consent Agenda ® Council Business Item Description: Consideration of Resolution No. 4821, Adoption of Street Standards 1(! Administrator's Review/Recommendation: - No comments to supplement this report , - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; At the September 5, 1995 Council work session, staff presented a staff report for adopting Street Standards . Direction from Council was to present these standards at the next regular council meeting. An informational notice was submitted to the New Brighton Bulletin last week, informing the public that the Council would be addressing this issue on September 5, 1995 . A copy of the work session staff report follows for Council' s review. It is recommended that a 30 foot, face of curb to face of curb (FTF) , be adopted as the preferred or recommended width. While not totally accommodating to all uses of the roadway, this width will be reasonably functional for one lane of random parking both sides, bikers, in-line skaters, and pedestrians . In the majority of the City, very little loss of boulevard will occur. On many of the streets the only additional widening will be for the B618 curb and gutter. If circumstances exist that would greatly increase the construction cost, the roadway may be constructed to 28 feet FTF. Examples of these may be a high number of relocations of underground utilities, removal of too many mature trees (number to be determined) , additional landscaping required (retaining walls) , and if driveway slopes would have to be extended beyond the right-of-way to allow appropriate entry. If a street was constructed at 28 feet, it is recommended that parking be allowed only on one side. A parking lane would be striped to indicate this restriction, or signs installed (No Parking This Side) . One additional consideration is the width of Minnesota State Aid (MSA) streets . Construction standards are set by the State for streets designated MSA. These standards must be adhered to in order to receive the funding available . The standard widths for MSA streets are as follows: 26 feet No Parking Both Sides 32 feet Parking One Side 38 feet Parking Both Sides (over) RECOMMENDATION; The following streets are designated MSA: Edgewood Drive TH 10 to Co. Rd. I Edgewood Drive Co. Rd. H to Co. Rd. H2 Bronson Drive Edgewood to Quincy St . Quincy St. Hillview Rd to Woodale Rd. Woodale Rd. Quincy St. to Edgewood Dr. Hillview Rd. Red Oak Dr. to Quincy St . Red Oak Dr. TH 10 to Co. Rd. J Mounds View Dr. Co. Rd. I to Long Lake Road Groveland Rd. TH 10 to Co. Rd. J Ardan Ave. Spring Lake Rd. to Long Lake Road Co. Rd. H2 TH 10 to Quincy St. (Turnback rd. ) Co. Rd. H2 West Co. Line to TH 10 Pleasantview Dr. Co. Rd. H to Co. Rd. I When a street is proposed to be reconstructed, staff recommends that a ghborhood informati-on-al meeti .g–be he1-d –0-Inform—he-r_sidents_of_the extent of the construction. This meeting will explain the necessary improvements and the options available . If the majority of the residents affected by the improvement choose to construct the street to a width greater than the recommended minimum 30 feet, they will be responsible for the construction of the extra width. Assessments will be levied based on the percentage adopted by Council on the total project (total width) . Residents on MSA streets will be assessed for only the minimum width. The widths utilized in this report are numbers merely for discussion and examples . Although, it is important that a street standard be established to aid in the preparation of a Capital Improvement Program (CIP) for street and utility reconstruction. For Council' s consideration is Resolution No. 4821 adopting Street Standards . Should Council have any questions or concerns regarding this report prior to the Work Session, please feel free to call me . Michael Ulrich, Director of Public Works RESOLUTION NO. 4821 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ADOPTING STREET STANDARDS WHEREAS, the City of Mounds View will adopt the following street standards; and WHEREAS, the adoption of street standards will aid in reconstructing streets that will safely and in the most efficient manner accommodate multi-model transportation and parking; and WHEREAS, all street reconstructed will have B618 curb and gutter and the recommended standard width will be 30 feet measured from face of curb to face of curb; and WHEREAS, should circumstances exist that would greatly increase the construction cost, or be determined to be a detriment to the neighborhood such as but not limited to, a higher than normal amount of relocation of underground utilities, loss of an extremely high amount of mature trees, additional landscaping required such as timber walls, or reductions of driveway slopes, the street may be constructed to a minimum width of 28 feet; and WHEREAS, if a street is constructed at a width of 28 feet, parking will be restricted to one side; and WHEREAS, streets designated as Municipal State Aid (MSA) streets will be constructed in accordance with MSA standards of 26 feet No Parking Both Sides, 32 feet Parking One Side, 38 feet Parking Both Sides, to receive funding and will be assessed only for the recommended width; and WHEREAS, when a street is proposed to be reconstructed neighborhood informational meeting will be held to inform the residents of the extent of the improvements; and WHEREAS, the majority of the affected properties within the entire project may elect to reconstruct the street wider than the recommended width, and will be assessed for the entire width. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mounds View adopts a recommended street width of 30 feet measured from face of curb to face of curb. y BE IT FURTHER RESOLVED that should extenuating circumstances exist that would increase the project cost, or be • determined to be a detriment to the neighborhood, the street' may be constructed to a width of 28 feet measured from face of curb to face of curb. Adopted this 26 day of September, 1995 ATTEST: MAYOR (SEAL) CITY ADMINISTRATOR REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 11.B IIi ":.--:,n,'_'_: i Report Number: 95-1463C STAFF REPORT Report Date: 9-21-95 _ Council Action: ❑ Special Order of Business CITY COUNCIL MEETING DATE September 26, 1995 ❑ public Hearings 0 Consent Agenda X] Council Business Item Description: Consideration of Resolution No. 4819 Approving the Hire of Susan Henry, Cable TV Technician/Producer Administrator's Review/Recommendation:4**._ - No comments to supplement this report - Comments attached. Explanation/Summar_y(attach spnlement-sheets-as-necessa ) SUMMARY; To fill the vacant position of Cable TV Technician/Producer the City has contacted Susan Henry, one of the top candidates from the previous selection process . Samantha Orduno interviewed the qualified candidate, Thursday, September 21, 1995 . Ms . Henry has BA in Journalism and minored in Television Production. A comprehensive reference check has been conducted for Ms. Henry. With her educational background and past work expirience, Ms. Henry has meet the requirements of the position and has demonstrated that she has the ability to perform the job duties and responsibilities of the position. It is recommended Ms . Henry start at Step 3 of the City's 5 Step pay range. The pay range for this position would be as follows: Step 1 Step 2 Step 3 Step 4 Step 5 $9 . 00/hr $9 .56/hr $10. 13/hr $10.69/hr $11.25/hr Lyri2ette Morgan( dministrative Aide RECOMMENDATION; Motion to waive the reading and adopt Resolution No. 4819 approving hire of Susan Henry, part-time Cable TV Technician/Producer. RESOLUTION NO. 4819 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING THE HIRE OF SUSAN HENRY CABLE TV TECHNICIAN/PRODUCER WHEREAS, Susan Henry applied for the position of Cable TV Technician/Producer-az advertised-by e-Cty;a • WHEREAS, Ms . Henry was has been interviewed and has been determined to be an excellent candidate; and WHEREAS, Ms . Henry has met the criteria and is qualified for the position as outlined in the job announcement and job description; and WHEREAS, her education and past work experience indicates she has the knowledge, skills and abilities to perform the job tasks and duties of the Cable TV Technician/Producer position; and NOW, THEREFORE, BE IT RESOLVED the interview panel recommends that Susan Henry be hired for this Cable TV Techician/Producer position at $10 . 13/hr. , 20 hrs/wk, 1/2 benefits to be funded out of Account Numbers 270-4226-020 and 270-4227-020, effective , 1995. Presented this 26th day of September, 1995 . (SEAL) Jerry Linke, Mayor (ATTEST) Samantha Orduno, City Administrator CM OF Agenda Section: 11.C REQUEST FOR COUNCIL CONSIDERATION Report Number: 95-1464C O�UvI©� Report Date: 9-21-95 STAFF REPORT Council Action: ��� ❑ Special Order of Business CITY COUNCIL MEETING DATE September 26, 1995 ❑ Public Hearings ❑ Consent Agenda R] Council Business Item Description: Consideration of Authorization to Purchase Golf Course Maintenance Equipment for Winterizing Golf Course Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; Additional purchases are needed for the maintenance of the golf course - especially for winterization activities. The following is equipment which has been researched by Golf Course Superintendent John Hammerschmidt. He has used several pieces of as demonstrators to be assure of their suitability for the course. John recommends the purchase of the following for winterization activities for The Bridges Golf Course. Greens Aerator - greens need to be aerated at least once each year. The aerator will be used for tees, approaches and collars. For the amount of play The Bridges receives, it is crucial to have this equipment to relieve compaction and improve drainage. Cost is $8,185. Verticle Mowing Units - these are attachments to the Greensmower that prevent thatch formation and are necessary to maintain Penncross bentgrass on the greens. Cost is $2,250. Jacobsen Leaf-blower, Back-Pac Blower and Sweeper - in order to keep the course open for Fall play this equipment is needed to pick up and remove leaves from the trees at the course and practice range. Cost is $3,700 for the leaf blower, $450 for the back-pak blower and $15,000 for the sweeper. Turf Tires - in addition, turf tires are needed for the City's slit seeder. This machine can be used at the golf course if wider turf tires are used, which will be much easier on the course while slit seeding areas. Cost of turf tires is $2,565. Computer System - a computer and printer are needed for the Golf Course Superintendent. The approximate cost is $2,000. • Mary S on, irector of Parks, Recreation and Forestry RECOMMENDATION; To approve the above listed expenditures for equipment used in winterization of the golf course plus a computer system for the Golf Course Superintendent, all to be funded with construction monies intended for expenses during the first year of operation which are referred to as maturation costs. STAFF REPORT PAGE TWO SEPTEMBER 21, 1995 The total cost of the equipment listed above is $25,965. The golf course budget has monies appropriated for golf course maturation which covers expenditures related to the first full season of operation. Winterization will be one of the last activities regarding maintenance of the golf course, one of the last maturation activities still covered in the maturation budget appropriated in the overall construction budget. The-golf-course-is-in-good-financial-circumstances During-this-first-year-of-operation, equipment has been purchased as needed. Since the winter season quickly approaches, winterization of the golf course is occurring. The above listed equipment is necessary for winterization.