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HomeMy WebLinkAboutAgenda Packets - 1995/10/25 SPECIAL COUNCIL MEETING OCTOBER 23, 1995 6:00 P.M. PURPOSE: DISCUSSION REGARDING MIDWEST I.V. DRAINAGE PLAN CITY OF MOUNDS VIEW CITY COUNCIL 7:00 P.M. AGENDA The City Council is provided background information for agenda items in advance by staff and appointed commissions, committees and boards. Decisions are based on this information, as well as City policy and practices, input from constituents and a Councilmember's personal judgement. If you have comments, questions or information regarding an item on the agenda, please step forward to be recognized by the Mayor during the "Residents Requests and Comments From the Floor" item on the agenda. Please state your name and address for the record. All comments are appreciated. A copy of all printed materials relating to the agenda item is available for public inspection at the Recording Secretary's Table. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL - Linke Hankner Blanchard Trude Quick AGENDA PAGE TWO OCTOBER 23, 1995 4. Approval of Agenda, Additions Item 1: Item 2: Item 3: 5. APPROVAL OF MINUTES: a. October 9, 1995, City Council Regular Meeting COUNCIL ACTION: A T D Comments: 6. ACCEPTANCE OF ADVISORY COMMISSION MINUTES: There are no advisory commission minutes to accept at this meeting. 7. SPECIAL ORDER OF BUSINESS: There was no Special Order of Business set for this meeting. 8. CONSENT AGENDA: A. Set a Public Hearing for 7:05 p.m., December 11, 1995, to Consider Certification of Delinquent Utility Bills, Tree Removal and Weed Removal Invoices to Ramsey County for Collection with 1996 Property Taxes, Staff Report No. 95-1488C B. Adopt Resolution No. 4829 Approving the Recycling Grant Request to Ramsey County and Authorizing Acceptance of Any Allocated Funding, Staff Report No. 95-1489C C. Approve Declaration of Surplus Office Furniture, Staff Report No. 95- 1490C AGENDA 'PAGE THREE OCTOBER 23, 1995 D. Adopt Resolution No. 4831 Approving Just and Correct Claims Against City Funds E. Licenses for Approval General - Commercial Adkins Construction - Renewal Wayne Brekken dba Board and Room Building - New HVAC A-ABC Appliance & Heating, Inc. - New COUNCIL ACTION: A T D Comments: Items Removed: 9. RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR Citizens' comments are encouraged to allow individual citizens to address the Council, as a whole, on a matter of interest or concern to the citizens. The preservation of the Citizens' Comments item on the agenda is important in order to encourage and maintain this information flow. To preserve and protect this valuable communications link, a speaker is limited to three (3) minutes. CITIZENS: BEFORE SPEAKING PLEASE GIVE YOUR FULL NAME AND ADDRESS FOR THE MINUTES 10. PUBLIC HEARINGS: 7:01 P.M. To Consider Request for Rezoning, Gary Krig/Fran DeGross, Planning Case No. 422-95, Staff Report No. 1492C (Staff Presenter: Paul Harrington, Community Development Coordinator) AGENDA PAGE FOUR OCTOBER 23, 1995 a. Consideration of Resolution No. 4832 Regarding Request for Rezoning, Gary Krig/Fran DeGross, Planning Case No. 422-95 COUNCIL ACTION: A T D Comments: 11. COUNCIL BUSINESS: A. Consideration of Request for Reconsideration of Planning Case No. 415- 95, Glen Harstad, Staff Report No. 95-1493C (Staff Presenter: Paul Harrington, Community Development Director) COUNCIL ACTION: A T D Comments: B. Presentation of Proposed 1996 City Budget, (Samantha Orduno, City Administrator; Don Brager, Finance Director; Mayor Jerry Linke and Council) COUNCIL ACTION: A T D Comments: AGENDA PAGE FIVE OCTOBER 23, 1995 C. Consideration of Resolution No. 4830 Approving Affirmative Action Plan Staff Report No. 95-1495C (Staff Presenter: Samantha Orduno, City Administrator) COUNCIL ACTION: A T D Comments: D. Consideration of Request for Amendment to Drainage Plan, Midwest I.V., Staff Report No. 95-1496C (Staff Presenter: Paul Harrington, Community Development Coordinator) Consent Agenda Item(s) Brought Forward: COUNCIL ACTION: A T D Comments: 12. REPORTS: 1. Report of Councilmembers: Quick: Blanchard: Hankner: AGENDA PAGE SIX OCTOBER 23, 1995 Trude: 2. Report of Mayor Linke: 3-Rep trator. 4. Report of Staff: 5. Report of Attorney: NEXT COUNCIL WORK SESSION: NOVEMBER 6, 1995, 6:00 P.M. NEXT COUNCIL MEETING: NOVEMBER 13, 1995, 7:00 P.M. 13. ADJOURNMENT: COW if) Agenda Section: 8.A 'VREQUEST FOR COUNCIL CONSIDERATION Report Number: 95-1488C S STAFF REPORT Report Date: 10-19-95 Council Action: ❑ Special Order of Business CITY COUNCIL MEETING DATE October 23, 1995 ❑ Public Hearings �l Consent Agenda ❑ Council Business Item Description: Certification of Delinquent Bills Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplkxme. •.•ast<.: .eeP4sary.) ,SUMMARY; As part of the collection process the City certifies delinquent utility bills, forestry invoices(tree removals), and weed removal invoices to Ramsey County for collection with the next years property taxes. The Council is required to hold a public hearing on the matter and to send written notice to persons having delinquent accounts. Attached is a list of delinquent accounts. Staff recommends that the Public Hearing be held at 7:05 p.m. on December 11, 1995. RECOMMENDATION: Set a Public Hearing for 7:05 p.m. December 11, 1995 to consider certification of delinquent utility bills, tree removal, and weed removal invoices to Ramsey County for collection with 1996 property taxes. Donald Brager, Financ Director RECOMMENDATION; ACCOUNTS TO BE CERTIFIED PAGE 1, October 09, 1995 The following list is the delinquent accounts which should be considered for certification on the property taxes for 1996: UTILITY BILLS Thomas Chelberg 5045 Rainbow Lane $ 89. 62 Robert R. Wagner 5055/57 Sunnyside Road $ 169. 30 Owen C. Hakseth 5141 Greenwood Drive $ 62 .78 Dawn Pepper 5149 Irondale Road $ 116. 02 Barbara Mast 3025 County Road H $ 68.23 Robert Murphy 3025 County Road H2 $ 86. 98 Dan Makowske 5164 Longview Drive $ 59. 05 Birchwood Realty 7295 Silver Lake Road $ 78 . 92 Randall Walters 7656 Greenfield Avenue $ 106. 78 Jackie Collis 2390 Pinewood Circle $ 95.43 Waterfield Mortgage 2735 Sherwood Road $ 189.50 John Funk 2185 County Road H2 $ 78.50 Marvin Morin 2295 County Road H2 $ 93 . 14 Pat Morrison 5352 Quincy Street $ 66.74 ACCOUNTS TO BE CERTIFIED PAGE 2 CONTINUED October 09, 1995 UTILITY BILLS Vern Healy 2250 Knoll Drive $ 101. 01 Michael McCollar 2283 Knoll Drive $ 114. 70 Brian Knox 2291 Knoll Drive $ 90.28 Kent Plumley 2085 Terrace Drive $ 98. 86 William Landis 2185 Terrace Drive $ 83 . 02 William Pearson 7685 Knollwood Drive $ 89. 62 Sultan Sarsour 7618 Edgewood Drive $ 1, 785. 68 Barclay's AM Mortgage Corp 2309 Hillview Road $ 91. 12 Larry Parks 2504 Hillview Road $ 112 . 94 Norman Becker 7969 Sunnyside Road $ 68. 06 Bridgemans 2535 Highway 10 $ 465. 79 Auto Central Inc. 2975 Highway 10 $ 634 . 35 Timothy Monaghan 7720 Long Lake Road $ 89. 62 Silver Lake % Common Bond 2701 County Road I-Senior Housing $ 142. 11 John Engberg 3030 County Road J $ 33 .59 ACCOUNTS TO BE CERTIFIED PAGE 3 CONTINUED October 09, 1995 UTILITY BILLS M & E Realty Company Bloomington, MN (07-30-23-12-0012) $ 93 . 68 Midland Videen, Inc. St. Paul, MN (08-30-23-24-0053) $ 2, 030.48 TOTAL $ 7,485.90 TREE REMOVAL OR WEED CUTTING Jeffrey Freund 7961 Greenwood Drive (weed cutting) $ 140. 00 Mary Lou Schovanec 7959 Sunnyside Road (tree removal) $ 140. 15 TOTAL $ 280. 15 REQUEST FOR COUNCIL CONSIDERATION Report umber: 5.B Report Number: 9 5-1 G R 9 C 7,7,11 STAFF REPORT Report Date: 10-19_95 Council Action: ❑ Special Order of Business CITY COUNCIL MEETING DATE October 23, 1995 0 Public Hearings Consent Agenda 0 Council Business Item Description: Consideration of Resolution No. 4829 Approving the Recycling Grant Request to Ramsey County and Authorizing Acceptance of any Allocated Funding Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. :et-strgpiement sheets as necessary.} SUMMARY; In conjunction with the Ramsey County and State of Minnesota of SCORE Program, the City of Mounds View is eligible to apply for grant monies to fund 1996 recycling activities. As a part of the grant application, the City Council must formally request the funding and the proposed budget. . Please note that if the SCORE grant is awarded, budgeted funds can be used only for their allocated purpose(i.e., administration funds could not be used to fund publicity costs, for example). s Lynn- e Morgan, Admi t ative Aide RECOMMENDATION; Adopt Resolution No. 4829, Approving the Recycling Grant request to Ramsey County and Authorizing Acceptance of any allocated funding. RESOLUTION NO. 4829 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING RECYCLING GRANT REQUEST TO RAMSEY COUNTY WHEREAS, Ramsey County is accepting applications for use of SCORE funds to improve recycling participation by the public; and WHEREAS;th(,ity of Moun.s iew is eligible to apply for a grant to provide administrative and promotional activities intended to improve recycling participation among city residents through education, awareness, and incentives; and WHEREAS, the City Council of the City of Mounds View has determined that this is an appropriate use of city resources and that increasing recycling participation benefits the public health, safety, and welfare of the community as a whole. NOW THEREFORE BE IT RESOLVED that the City Council of the City of Mounds View approve the application for 1996 SCORE funding(attached) and authorize acceptance of any allocated funding. Adopted this 23 day of October, 1995 ATTEST: Mayor (SEAL) City Administrator WY OF Agenda Section: 8.0 REQUEST FOR COUNCIL CONSIDERATION Report Number: 95-1490C STAFF REPORT CounciReportl Action: 10-19-95 11706 Council Action: ❑ Special Order of Business CITY COUNCIL MEETING DATE October 23, 1995 ❑ Public Hearings Cil Consent Agenda ❑ Council Business Item Description: Approve Declaration of Surplus Office Furniture Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets RR nP(`PRRAry.) ,SUMMARY; A number of items have been identified as obsolete or in disrepair and no longer funcitonal. An inventory of some of the items recorded are listed below: 2 Floppy Drive Computer - Fixed Asset Number: 7010-4360-3001 Casio Calculator - No Fixed Asset Number Traffic Counters - No Fixed Asset Number Old Door Locks to be Sold at State Auction Misc. Desk and Equipment Accessories Police Dept. - No Fixed Asset Number It is requested that these items be declared surplus and sold or discarded. /44 ;%) icko Kitt k, Payroll Clerk RECOMMENDATION; OM OF Agenda Section: 10, 7:01 p.m. REQUEST FOR COUNCIL CONSIDERATION Report Number: 95-1492C flj STAFF REPORT Report Date: 10-19-95 Council Action: ❑ Special Order of Business CITY COUNCIL MEETING DATE October 23, 19951 Public Hearings ❑ Consent Agenda ❑ Council Business Item Description: To Consider Request for Rezoning, Gary Krig/Fran DeGross, Planning Case No. 422-95, Resolution No. 4832 Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets_as necessary) _ SUMMARY; Gary Krig has made application for a Rezoning of the property located at 5497 Adams Street. The property is currently zoned B-2, Limited Business - the applicant is requesting a B-3, Highway Commercial classification in order to support his plans to sell the property to Fran Degross. As a subsequent part of this application, Mr. Degross is requesting approval of a Conditional Use Permit to allow the establishment of a Automotive repair business on the site. The Automotive repair business is allowable in a B-3 district with the issuance of a C.U.P. Chapter 1125. 01 Subdivision 1 (e) of the Mounds View Municipal Code identifies those factors upon which the Planning Commission should base its decision relative to any rezoning request. Those factors, and an analysis of their relevance, are as follows: 1) Relationship to Municipal Comprehensive Plan The Comprehensive Plan identifies this parcel as neighborhood commercial. Neighborhood Commercial, as defined in the Municipal Code, includes services provided for the benefit of immediate neighbors and not the Community as a whole. 2) Geographical area involved The parcel is bounded on the South by Fedor's Market. To the North by a non-conforming gas station and small strip mall of shops. The West property line abuts R-4 property on which is located 8-plexes. To the East is Adams Street. 3) Whether such use will tend to or actually depreciate the area in which it is proposed Except for the aforementioned gas station, the existing land uses in the vicinity of the rezoning are consistent with the intent of the Comprehensive Plan designation. These uses are much less of an impact on the area than the proposed repair shop would be. RECOMMENDATION; aul Harrington, C unity Development Coordinator STAFF REPORT PAGE TWO OCTOBER 19, 1995 4) The character of the surrounding area Beyond the immediately adjacent properties, the overall land use in the vicinity of the subject property is overwhelmingly residential in nature. County Road I to the north of the subject property provides a barrier which reduces impact in that direction, however. 5) The demonstrated need for such use Currently, only the Saturn dealership provides automotive repair service of the type being proposed. Although a number of home repair shops do exist within the City, they are considered non-conforming and are ordered to cease operation when discovered by the City. The Mounds View Planning Commission reviewed this request at their September 20, 1995 meeting and have recommended denial. Their decision was based on the current designation of the property indicated in the Comprehensive Plan. I have included all materials received as part of this application for your review. In addition, I have also included the Comprehensive Plan District map which the property is located in. Prepared for your consideration are two Resolutions (approval/denial) of the request. The appropriate motion can be made at the meeting on Monday evening. If you have any questions, please do not hesitate to give me a call. P .r .1-2-iI G APPLICATION APPUCANT: L.,/ Gcrc� Phone -70( -- '; 7S ADORES: ( (z 0F.1 ,-(ii l o-C rn,,,,,-„--( 'I Street Address, City, State, and Zip Code ~, �`;n J S'( i Interest in Propertey)check appropriate ro nate box): Owner of Property • ❑ Contract for Deed Owner ❑ Lessee, Operator, Manager ❑ Agreement to Purchase 0 Other (explain) Dor-mentary evidence at applicant's interest in the property may be squired before find C: 'tY=don of his request PROPERTY INVOLVED• Ad. - • -;. - 5-v9, ." � � I Legal Description or Property Identification Number o " -2 -z a - 12- o 6 S) - 9- c2/r Legal Owner: Name/Address -4 f / -�;.. �� - . e� . i . -Lt --2_ y F( 0 -Ccs? C Present Use (check appropriate box): ❑ UndevelopedNacant ❑ Single Family Dwelling ❑ Duplex/Two Family Dwelling ❑ Multi-Family (No. of Units Susiness/Commercia! Establishment ❑ Industrial Establishment ❑ Other (explain) Property Cassification: 0 Abstract Cr"-Torrens REQUEST: n a / .... i r U *Please note: Applicant may be responsible for additional fees associated with the review of this request I HEREBY DECLARE THAT THE ABOVE STA T tIMENT ARE TRUE. S� C2.'`^ �V.rLc, ""'.*"' ..*....,.. Signature S200/acre.minimmum *'*_* *+.* � e P-i to A-2- int ail sonars S20ma 57.000 Pent FundDedication t=ee Date Paid ,one Vee P`r it, xi to P.2-S75.ail ea�era� 2'� �7eO� $75,ondili +compo Number Dw«cgJSile Plan Review St CO/acre.minimum 100.maximum S.s00 Minor Subdivision $150 Toted Pees Paid 'O 7-17-..d Wear Subdivision 5250 p 5250 deposit Oras Paid �?-T Cama Plan Amendment $200 Receipt Number W.ttand Alteration (../- :/ ` Permit S50 pka deposit d Add Wetland Buffer Permit S10 Staff Additional r=e.Paid 7 (� Planning ^ S50 Cate Paid PUD 5350 Receipt Number P'J0 Amendment St 50 Dams at*re: action . a®. -� . a APPROVED DE.'vic5 [ TAi31 �Annfta Ca" rjp, / p4''9 DR O O 0 N a 0 IN N N N IP) O ]4. a p n ;.5') D N .t M N O O N N N N N N N N N N N-�-Z 8141 I 8134 N 8121812C V— 0) M (() n n O M 1() N 0)-'Q.'7 8101 a ,c1.; M M M M .4. 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N N N N N N N N I RD I ( 0pN O O O O II MI 5511 5512 5511a v a M M r) N mN NN 766C< N N N �� p 5505 60 7643 7658 o nD®® 547 5503 5504 5499 PINEWOOD 7641 7656 7661 N N 5493 5494 5493 GROBERG ST 5500 SCHOOL 7639 7644 7651 480 5479 5485 5486 5485 1.0 t 7635 7630 54 _ 5468 5475 5478 5475 M 7625 7628 76415468 5467 5464 5467 W � 5463 546 I I 76117610 ca 5462 5463 611 5459Q 7595 7594 7631 J- 5445 5454 5455 5456544 O� SRS 5453 F 7581 7580 7531 40 5446 5447 p<p 543 \$ SRSO 5447 •to IX III �`% W 7565 7564 - p 5440 5441-- �� 5439 .0 .0 0, N a m ~ 7551 7550(W 7521 v 5434 5433 5433 NN N N N Nto to •! 7535 7534 N 1 w 7511 5420 5426 5425 6; 5425 BELLE 0 ILN A- 5421 5421 542• 5419 Ft (D a '� 7521 752C F N 5401 5414 5415 5414 n M 1n N 5413 ,0 N-NN - v n N Y 7505 7504 7501 M M N o o n (° 5382 5406 5405 5406 N N N N N N 5405 NNNNNNN 5380 Q ix BRONSON DRIVE 5374 a 5395 5394 5395 0)) ro co on (0 co to a ) N -0 00 f ro 5372 W Z N N N N N N N N N N N N - 5392 5391 5392 5391 5366 5387 5386 5387 0 N N N N N N N N N N N N N N :�, 5394 (n 5386 538 5386 5385 5364, 0 5380 5381 0 _ CC >5360 = gm 5372 5373< 5380 537.0 5380 5379< 5358 W 5372 537 5372 5371 5354 -J .1111 ® ® 5367 53525366 I I 00 5364 536' 5364 5363 53461 0 all gtill 5359 5357 5358 535 5358 5357 5344' Itil 5352 5353 N ") N rn (..0"; n 5340 77 1141/ 5354 N N N N N N N o _ ro 5352 5351 5352 5351 5438 6344 5345 NN N N N N N AVE N N N 5344 534 5344 5343 55332 I 330 \ 5336 5337 LAMBERT *,..,.. ? O N A w 0 a (0 o N 1D 5338 533 5338 5337 5326 5330 5331 LAMBERT I N NIN N N N N N 5;!! .- Z 5324 532E 5323 5324 N N f N N N N N N N N 0 5330 532• 5330 5329 5318 PARK 4 z 532 °23,0 1G. k cirs-fraci-77— eP --l'el ` cutrjeor_4„, ~"j 01 "i �L--_- __ :.RIVE J) I - 0 CO . . GROBE • ' • S - >r , O NCj} Z .--- -- 1 cn o 35 vn' t [BELLE LANE • /1/ Q BRONSOk a DRIVE a i CLQ w.i o' °' v z _LAMBERT AVE- z 01 M D/T i-- 0 Vis_ / o > crt i w c,)— 6([ 0 0 !' / o I proposed land use natural features* i Flood plain/metro area I_D Low density residential L __ .I designated wetlands M D Medium density residential Yeti Steep slopes M D/T Medium density - trailer parkIP% Tree massing ' *Approximate locations - subject to H D High density residential detailed review at time of proposed NC Neighborhood commercial development HC Highway commercial IND Industrial S School C Church P Park/public Facility 187 RESOLUTION NO. 4832 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION DENYING REZONING REQUEST BY GARY KRIG/FRAN DEGROSS, PLANNING CASE NO. 422-95 WHEREAS, Gary Krig and Fran Degross have made application to rezone the property located at 5497 Adams Street from B-2 , Limited Business to B-3 , Highway Commercial; and WHEREAS, the property is legally known as: The West 54 feet and the South 16 feet of Lot 1, Block 4 and; the East 30 feet of the North 1/2 of Lot 4 , Block 4 and; all of Lot 2 , Block 4 ; All in Spring Lake Park Highlands; and WHEREAS, Chapter 1125. 01, Subdivision 1(e) of the Mounds View Municipal Code provides that the City Council shall consider possible adverse effects of the proposed amendment. It further states that judgement shall be based upon, but not limited to, the following factors: 1. Relationship to Municipal Comprehensive Plan 2 . The geographical area involved 3 . Whether such use will tend to or actually depreciate the area in which it is proposed 4 . The character of the surrounding area 5. The demonstrated need for such use; and WHEREAS, the Mounds View City Council has reviewed the request in relation to the aforementioned criteria; and WHEREAS, the rezoning request is inconsistent with the City 's Comprehensive Land Use Plan designation for this property which is Limited Business. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council denies the request to rezone the property legally known as: The West 54 feet and the South 16 feet of Lot 1, Block 4 and; the East 30 feet of the North 1/2 of Lot 4, Block 4 and; all of Lot 2 , Block 4 ; All in Spring Lake Park Highlands from B-2 , Limited Business to B-3 , Highway Commercial due to its inconsistency with the Mounds View Comprehensive Land Use Plan designation for the property. Adopted this 23rd day of October, 1995. ATTEST: Mayor (SEAL) Clerk-Administrator RESOLUTION NO. 4832 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING REZONING REQUEST BY GARY KRIG/FRAN DEGROSS, PLANNING CASE NO. 422-95 WHEREAS, Gary Krig and Fran Degross have made application to rezone the property located at 5497 Adams Street from B-2 , Limited Business to B-3 , Highway Commercial; and WHEREAS, the property is legally known as: The West 54 feet and the South 16 feet of Lot 1, Block 4 and; the East 30 feet of the North 1/2 of Lot 4, Block 4 and; all of Lot 2 , Block 4 ; All in Spring Lake Park Highlands; and WHEREAS, Chapter 1125. 01, Subdivision 1 (e) of the Mounds View Municipal Code provides that the City Council shall consider possible adverse effects of the proposed amendment. It further states that judgement shall be based upon, but not limited to, the following factors: 1. Relationship to Municipal Comprehensive Plan 2 . The geographical area involved 3 . Whether such use will tend to or actually depreciate the area in which it is proposed 4 . The character of the surrounding area 5. The demonstrated need for such use; and WHEREAS, the Mounds View City Council has reviewed the request in relation to the aforementioned criteria; and WHEREAS, the rezoning request is consistent with the criteria established for judging the merits of a rezoning. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council approves the request to rezone the property legally known as: The West 54 feet and the South 16 feet of Lot 1, Block 4 and; the East 30 feet of the North 1/2 of Lot 4 , Block 4 and; all of Lot 2 , Block 4 ; All in Spring Lake Park Highlands from B-2 , Limited Business to B-3 , Highway Commercial. Adopted this 23rd day of October, 1995. ATTEST: Mayor (SEAL) Clerk-Administrator F Agenda Section: 1 1 _4 111 REQUEST FOR COUNCIL CONSIDERATION Report Number: 95-14930 Report Date: 10-19-95 STAFF REPORT Council Action: ❑ Special Order of Business CITY COUNCIL MEETING DATE October 23, 1995 ❑ Public Hearings ❑ Consent Agenda Council Business Item Description: Consideration of Request for Reconsideration of Planning Case No. 415-95, Glen Harstad Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. . . .. '. . IU. l_su.. •----- •.-'- •-- -" SUMMARY; This matter was considered by the City Council at its September 11, 1995 meeting. The applicant requested an amendment to the conditional use permit that was originally issued in 1985. The amendment would have allowed the car wash to remain open 24 hours and to have an attendant on duty for only four hours a day. The original conditional use permit required that an attendant be on duty at all times and restricted the hours of operation to a maximum of 7: 00 a.m. to 10:00 p.m. At the September 11, 1995 meeting the City Council approved the applicant's request so that an attendant only had to be on duty for four hours a day but denied the applicant's request to remain open 24 hours per day. Subsequent to the September 11, 1995 meeting, the City Attorney received a letter from the attorney for the applicant. A copy of that letter is attached. The City Attorney and the applicant's attorney have also discussed the matter. The applicant's attorney has requested to be provided with an opportunity to address the City Council to request reconsideration of the City Council's decision. The City Attorney will be at the Council meeting to answer any questions that the City Council may have on this matter. He has advised staff that the City Council's decision on whether to allow an amendment to the conditional use permit is a discretionary matter. If the Council wants to reconsider this matter, it may do so by a motion made by one of the Councilmembers who voted against the motion extending the hours of operation t• sours. Pa -arrington, Commu y Development Coordinator RECOMMENDATION; STAFF REPORT PAGE TWO OCTOBER 18, 1995 If the City Council chooses not to reconsider its September 11, 1995 decision, staff recommends that the City Councilmembers who do not support the conditional use permit amendment indicate the basis for their decision. Staff's review of the background of the matter indicates that the objections to the amendment included the following items: 1. Expanding the hours of operation to 24 hours would create additional noise and disturbance to the adjacent residential neighborhood. 2 . Expanding the hours of operation would create potential safety problems, primarily because there would be no attendant on duty at all times 3. There have been no changed circumstances since the conditional use permit was originally issued that would support an amendment to the hours of operation limitation. Economic considerations of the business, by themselves, are not a sufficient reason to justify the amendment. 4. The applicant's business is different that the "Wash Me" Car Wash because the applicant's business abuts single family residential property, whereas the "Was Me" Car Wash abuts industrial property. 5. The applicant's business is different that the FINA Car Wash because the FINA Car Wash does not abut single family residential property and because the FINA Car Wash is operated in conjunction with a 24 hour convenience store that has employees on duty 24 hours per day. MOORE, COSTELLO & HART, P.L.L.P. A PROFESSIONAL LIMITED LIABILITY PARTNERSHIP ATTORNEYS REPLY TO WRITER'S DIRECT DIAL NUMBER ST. PAUL OFFICE (612) 290-1737 September 18, 1995 JAMES J THOMSON JR ESQ ' I y KENNEDY& GRAVEN 470 PILLSBURY CENTER 200 S SIXTH ST __ _ _ MINNEAPOLIS MN 55402 Re: Application of Glen Harstad for Amendment of Conditional Use Permit; Suds & Shine Car Wash, 2340 Highway 10, Mounds View, Minnesota Dear Mr. Thomson: I spoke with you briefly on the morning of Thursday. September 14, 1995. Enclosed you will find copies of the following: 1. Application of Glen Harstad for Amendment of a Conditional Use Permit. 2. Resolution No. 1919 dated September 9, 1985, approving the operation of the Suds & Shine Car Wash ("Suds & Shine"), subject to certain conditions that are shown on page 3 of the Resolution. 3. Resolution No. 1999 dated April 14, 1986, approving operation of a different car wash in Mounds View that does not contain the limitations imposed upon operation of Suds & Shine. 4. Mounds View's Notice of Informational Meeting. 5. Mounds View's Notice of Public Hearing. 6. Resolution No. 422-95 dated August 2, 1995, containing the unanimous recommendation of the Mounds View Planning Commission approving Mr. Harstad's proposed Amendment of the Conditional Use Permit. 1400 NORWEST CENTER • 55 E. FIFTH ST. • ST. PAUL, MN 55101-1792 • TEL. (612) 227-7683 • FAX (612) 290 + '.0 701 FOURTH AVENUE SOUTH • SUITE 1350 • MINNEAPOLIS, MN 55415-1823 • TEL. (612) 673-0148 • FAX (612) '770 James J. Thomson, Jr., Esq. September 18, 1995 Page 2 7. Paul Harrington's report on this matter recommending approval of the request for an amendment. As you can see from the enclosed documents, Ronald Richardson, the current owner of Suds & Shine, applied for and received approval of operation of the car wash • . • • .- •• - 'n em er o 185(see eso ution No. 1919). The City's approval contained certain specific requirements related to operation of the car wash. The limitations that are in issue here are limitation number 3, which limits hours of operation from 7 a.m. to 10 p.m., and limitation number 5, which requires that an attendant be on duty during all hours of operation. Approximately 8 months following Resolution No. 1919, the City gave approval to Bruce Holton for Wash Me Car Wash("Wash Me") (Resolution No. 1999), which approval did not contain any limitation on hours of operation and which approval did not require that an attendant be on duty during all hours of operation. Mr. Richardson felt that the City had given Wash Me preferential treatment to the disadvantage of Mr. Richardson, but did not seek to have the Conditional Use Permit for Suds & Shine amended at that time, because the limitation on hours of operation was consistent with his intent at that time. Since 1985, the City has approved the opening and operation of at least four full-service car wash bays along Highway 10 within one mile of Suds & Shine, all of which are open 24 hours. None of these other facilities were operational in 1985. It appears that Suds & Shine is the only one of five that has a limitation on hours of operation. Approximately 3 months ago, Mr. Harstad entered into a contingent agreement to purchase Suds & Shine from Mr. Richardson contingent upon Mr. Harstad obtaining an Amendment to the Conditional Use Permit addressing the issue of the limitation on hours of operation and the requirement that an attendant be on duty during all hours of operation. Mr. Harstad then petitioned the City Planning Commission/City Council seeking the proposed Amendments (see the May 26, 1995, Application). The purpose and intent of Mr. Harstad's Application for Amendment of the Conditional Use Permit are to, basically, allow Suds & Shine to be on an equal footing with Wash Me and the other car wash facilities in the area. Following submittal of Mr. Harstad's Application for Amendment to the Conditional Use Permit, there have been a number of meetings with representatives of the City, as well as neighboring property owners. As a result of those meetings and discussions, Mr. Harstad agreed to alterations to the Application for Amendment of the James J. Thomson, Jr., Esq. September 18, 1995 Page 3 Conditional Use Permit, which alterations were made for the benefit, and to the satisfaction, of the neighboring property owners. The alterations included the placement of signage throughout the facility identifying the City's sound ordinance, insulation of the vacuums to minimize noise, time shut-off of the vacuums at 10 p.m. and installation of trees along the residential neighborhood, all consistent with City specifications. Moreover, the operation of Suds & Shine, pursuant to the propose was to be subject to review by the City after 6 or 12 months, whichever the City preferred. The altered Application for Amendment of the Conditional Use Permit was the result of four meetings with the Planning Commission, two of which were open to the public. The altered Amendment was unanimously approved by the Planning Commission. The City Council also had a work session that was open to the public to consider the Application. Council Member Hankner stated that she was not in support of the Application, although she gave no input into how her concerns could be alleviated. Council Member Quick, who ultimately voted against the Amendment, made no comments at all. The Application for Amendment of the Conditional Use Permit was submitted formally for City Council consideration on September 11, 1995. At that hearing, two individuals from the neighborhood appeared to voice their concerns about the unlimited hours of operation. Mr. Harstad addressed those concerns to the satisfaction of those two neighboring property owners. Mr. Harstad also asked any council members to voice any concerns they would have so that Mr. Harstad could address those concerns as well. No questions were presented by the City Council to Mr. Harstad to allow him to respond. The City Council voted to approve the Application three to two. I am told that this means that the Application is denied, because approval requires a four-fifths vote. The issue, in my opinion, is whether the City is treating competing businesses fairly or whether the City's denial of Mr. Harstad's Application for an Amendment to the Conditional Use Permit was arbitrary in that Suds & Shine is the only car wash in the area with a limitation on the hours of operation. Messrs. Richardson and Harstad feel that the City's failure to approve the Application is arbitrary, capricious and illegal. Before commencing a lawsuit. I would like you to take a look at this matter and discuss the issues with Mr. Harrington and the other City representatives. After you have had an opportunity to do so, please give me a call with your thoughts. Perhaps we can avoid litigation. r __ • James J. Thomson, Jr., Esq. September 18, 1995 • Page 4 I look forward to hearing from you. Very truly yours, MOORE, COSTELLO & HART, P.L.L.P. By Malcolm G. McDonald :sml Enclosures cc/encs: Mr. Dennis L. Richardson STP:13685-1.DOC REQUEST FOR COUNCIL CONSIDERATION Report umber 1 1 . Report Number: 95-1495C STAFF REPORT Report Date: 10-19-9 5 Council Action: ❑ Special Order of Business CITY COUNCIL MEETING DATE October 23, 1995 0 Public Hearings ❑ Consent Agenda l Council Business Item Description: Consideration of Resolution No. 4830 Approving Affirmative Action Plan Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; Under the Minnesota Human Rights Act, Section 363.073, any municipality as defined in Section 466.01, subdivision 1, that receives state money for any reason is encouraged to prepare and implement an affirmative action plan for the employment of minority persons, women and the disabled. Mounds View's Certification of Compliance issued by the Commissioner of the Minnesota Department of Human Rights will soon expire. This certification has allowed Mounds View to contract with the State of Minnesota for goods or service in excess of$50,000 for the past two years. Every two years, an updated plan is submitted to the Department of Human Rights for recertification. Mounds View's plan has been revised and is prepared to be sent to the Department of Human.Rights y Vette Morgan, Ad I 'strative Aide ' I RECOMMENDATION; Consideration of Resolution No. 4830 Approving City's Affirmative Action Plan and the Submission of the plan to the Minnesota Department of Human Rights for recertification. RESOLUTION NO. 4830 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING THE CITY OF MOUNDS VIEW'S AFFIRMATIVE ACTION PLAN AND SUBMISSION OF THE PLAN TO THE MINNESOTA DEPARTMENT OF HUMAN RIGHTS e --•,. = supports Equal Employment Opportunity and Affirmative Action laws, directives and regulations of Federal, State and Local governing bodies or agencies thereof, specifically Minnesota Statutes 363; and WHEREAS, the City of Mounds View will not discriminate against or harass any employee or applicant for employment because of race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation or status with regard to public assistance; and WHEREAS, the City of Mounds View will use its best efforts to afford minority and female business enterprise with the maximum practicable opportunity to participate in the performance of contracts for construction projects that the City engages in; and WHEREAS, The City of Mounds View will commit the necessary time and resources, both financially and human, to achieve the goals of the Equal Employment Opportunity and Affirmative Action; and NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council hereby approve the Affirmative Action Plan for submission to the State of Minnesota Department of Human Rights. Adopted this 23 day of October, 1995 ATTEST: Mayor (SEAL) City Administrator CITY • LA • ► Ow AFFIRMATIVE ACTION PLAN OCTOBER, 1995 AFFIRMATIVE ACTION PLAN CITY OF MOUNDS VIEW TABLE OF CONTENTS Page Number I . Project Description 2 II. Policy Statement 3 III. Assignment of Responsibility for Affirmative 4 Action Program IV. Dissemination of Affirmative Action Policy and Plan 5 V. Organization Chart 7 VI. Workforce Availability and Utilization/Underutilization 8 Analyses VII . Goals, Objectives and Timetables for Corrective Action 10 VIII . Problem Areas/Deficiency Identification and Analysis 11 IX. Measures to Facilitate Implementation 12 X. Internal Audit and Reporting System 16 XI . Affirmative Action Plan for Disabled Individuals 17 1 I . PROJECT DESCRIPTION Relationship of the City of Mounds View to the State of Minnesota The City of Mounds View incorporated as a Village in 1958 under the provisions of Minnesota Statutes in place at the time. In 1979 the residents of Mounds View approved the adoption of a Home Rule Charter and on January 1, 1980 the City became a Home Rule Charter city. As a City in the State of Minnesota, Mounds View acts as an agent of the State in the enforcement of statewide standards and policies as defined in rule and statute. The City is also responsible for complying with and enforcing all rules and regulations promulga - • by State agencies which have been made applicable to cities by statute. The City of Mounds View annually receives funds from a variety of State sources including, but not limited to, Local Government Aid, Emergency Management, Police, Training, Municipal State Aid, Police State Aid, and Fire State Aid. Occasionally grant funding is received from Ramsey County, the Metropolitan Council and the State to carry out specific programs authorized by City Charter or State Statute. The City of Mounds View will take Affirmative Action to ensure that all employment practices are free of such discrimination. Such employment practices include, but are not limited to, the following: hiring, upgrading, demotion, transfer, recruitment or recruitment advertising, selection, layoff, disciplinary action, termination, rates of pay or other forms of compensation, and selection of training including apprenticeship. 2 II. EQUAL EMPLOYMENT OPPORTUNITY POLICY STATEMENT This is to affirm the City of Mounds View's policy of proving Equal Opportunity to all employees and applicants for employment in accordance with all applicable Equal Employment Opportunities/ Affirmative Action laws, directives and regulations of Federal, State and Local governing bodies or agencies thereof, specifically Minnesota Statutes 363 . The City of Mounds View will not discriminate against or harass any employee or applicant for employment because of race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. The City of Mounds View will use its best efforts to afford minority and female business enterprises with the maximum practicable opportunity to participate in the performance of subcontracts for construction projects that this City engages in. The City of Mounds View will commit the necessary time and resources, both financial and human, to achieve the goals of Equal Employment Opportunity and Affirmative Action. The City of Mounds View fully supports the incorporation of non- discrimination and Affirmative Action rules and regulations into contracts . The City of Mounds View will evaluate the performance of its management and supervisory personnel on the basis of their involvement in achieving these Affirmative Action objectives as well as other established criteria. Any employee of the City who does not comply with the Equal Employment Opportunities Policies and Procedures as set forth in the Statement and Plan will be subject to disciplinary action. Any subcontractor to the City not complying with all applicable Equal Opportunity/Affirmative Action laws, directives and regulations of the Federal, State and Local governing bodies or agencies thereof, specifically Minnesota Statutes 363 will be encouraged to come into compliance or risk the loss of future contracts . The City of Mounds View has appointed Lynnette Morgan, Administrative Aide, or whom shall ever replace and succeed her to manage the Equal Employment Opportunity Program. Responsibilities will include monitoring Equal Employment Opportunity activities and reporting effectiveness of this Affirmative Action Program, as required by Federal, State and Local agencies . The City Council will receive and review reports on the progress of the program. If any employee or applicant for employment believes he/she has been discriminated against, please contact Lynnette Morgan, Adminsitrative Aide, 2401 Highway 10, Mounds View, Minnesota, 55112 or call (612) 784-3055 . Jerry Linke, Mayor Date Samantha Orduno, City Administrator Date 3 III . ASSIGNMENT OF RESPONSIBILITY FOR AFFIRMATIVE ACTION PROGRAM The Mounds View City Council authorizes Lynnette Morgan, Adminsitrative Aide, orr whomever shall replace or succeed her, to administer the Affirmative Action Program on behalf of the City. This accountability encompasses the following: 1. Develop the City ' s Equal Employment Opportunity/Affirmative Action (EEO/AA) Plan/Program consistent with the City's policies 2 . Dissemination of policy information. 3 . Conducts and/or coordinates EEO/AA training and orientation of City supervisors and managers to inform them of their responsibilities pursuant to the Affirmative Action Plan/Program. 4 . The establishment of contacts in recruitment for minorities, handicapped and women. 5 . The preparation of all reports that are required and the design and implementation of audit and recording systems to measure the effectiveness of the Affirmative Action Program. 6 . The updating of the City's Affirmative Action Policy in accordance with changes in State and Federal Law. 7 . The interpretation of the Affirmative Action Program to all employees, minority, handicapped, women's organizations . 8 . The establishment of affirmative action program. 9 . The provision of information to employees or applicants alleging discrimination of their rights under provisions of the Civil Rights Act and 1964 as amended by the Equal Employment Opportunity Act of 1972 and the Minnesota Human Rights Act; of legal options for registering a complaint; and investigation of all such complaints . 10 . To receive complaints of alleged acts of discrimination by the City, its agents, employees, or any of its departments . 11 . To investigate all such alleged acts of discrimination and to record all material facts . 12 . To report to the City Council good faith claims of discrimination. 4 IV. DISSEMINATION OF AFFIRMATIVE ACTION POLICY AND PLAN A. Internal Dissemination 1. A copy of the Affirmative Action Program for the City of Mounds View will be communicated to every department head in the City. 2 . The City Administrator will instruct, inform and advise all department heads of the responsibilities of employees in promoting and effectuating the policy of non-discrimination. 3 . A copy of the Affirmative Action Policy shall be communicated to all employees and become part of the Employee Handbook. 4 . A copy of the Affirmative Action Policy and other related information shall be posted on departmental bulletin boards for employee reference and distributed to all applicants for employment. 5 . The Affirmative Action Policy statement shall be included in the City's Personnel Policy. 6 . Union representatives will be informed of the Affirmative Action Policy. 7 . Labor agreements between any union, federation, an authorized employee representative in the City may contain a clause attesting to non-discrimination and equal opportunity as part of the basic for any negotiated settlement. B. External Dissemination 1. The City Administrator will file copies of the Affirmative Action Plan with the State Department of Human Rights . 2 . The City Administrator will file copies of the City's Affirmative Action Policy with the State Employment Service and such minority handicapped and women's organizations which benefit from open recruitment. 3 . The City Finance Director shall distribute a statement of the City's commitment to EEO/AA to all vendors and shall encourage them to follow similar practices . 5 4 . The City shall make readily available to minorities, handicapped persons, women and protected class groups the current listing of job opportunities in the City work force. The City will advertise available positions in a manner determined by the City to be most appropriate to reach local minority, handicapped and female persons seeking employment. 5 . 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I EF En Cl)U aa) W C u — o G �. � .Y 4v rn u 8 C ClGq •> u cd ca a c• :: A Z a a = G D * V Availability/Utilization/Underutilization Women Minorities I Utilization Availability Utilization Availability ' Job I i Number I Number Job Group Codes* Total Number % Number % Under- Number) % I Number % Under- utilized utilized Managerial 7 3 Professional 7 4 Technical 2 0 , Sales Workers Office& Clerical 7 7 I I I Skilled • Craft 10 0 Operatives Laborers Service Workers 14 0 , I _ i Small Company 47 14 .30 122. 10 47.03 8. 1 0 0 4. 16 8.85 4. 16 Availability 1 Column# #1 #2 #3 #4 #5 #6 #2 #3 #4 #5 #6 Instructions: 1.Column 1 =total#in!ob group. 2. Column 2=total#of women or minorities in job group. 3. Column 3=Column 2+Column 1. 4. Column 4=Column 5 x Column 1. (Round up or down to nearest whole number.) 5.Column 5=availability percentage from 1990 Manpower Information Tables(or from contractor's 8-factor analysis). 6.Column 6=Column 4—Column 2. ' Job Codes are the occupation codes used as column headings in 1990 Affirmative Action statistics. No job codes are needed for a small company availability analysis. Source of Availability% MN Department of Jobs and Training Minnesota Department of Human Rights 1/94 VI . WORKFORCE, AVAILABILITY AND UTILIZATION/UNDERUTILIZATION ANALYSES The City conducted separate in-depth analyses of each job group for minorities and for women (protected groups) . The purpose of these analyses is to determine if minorities and/or women are currently being underutilized in one or more job groups . The results of these analyses then become the basis for establishing the objectives detailed in this document. 1 . Workforce Analysis A workforce analysis is prepared annually if new positions are added to the City's workforce and/or turnover has occurred within the City's workforce. This analysis contains job titles ranked from the lowest paid to the highest paid within each department. For each job titlethe total incumbents by race and sex, and total incumbents males, and females, are listed. This profile includes the actual wage for all job titles . 2 . Availability Analysis An Availability Analysis has been performed to aid the City in determining whether minorities and/or women are being underutilized in the City's operations. The establishment of job groups is necessary for the performance of an Availability Analysis . The following job groups and positions within the groups are as follows, Managers and Administrators : City Administrator, Finance Director, Police Chief, Parks, Recreation and Forestry Director, Economic Development Coordinator, Community Development Director, Public Works Director Professional: Planning Associate, Housing Inspector, Accountant, Parks and Recreation Administrative Assistant, Athletic Supervisor, Clubohouse Supervisor, and Grounds Superintendent Technical: Building Inspector, Engineering Aide Protective Service: Lieutenant, Sergeant, Investigator and Patrol Officer Office and Clerical: Department Secretary (3) , Utility Clerk, Payroll Clerk, Administrative Secretary, Receptioninst Skilled Craft Workers: Public Works Maintenance Workers, Park and Recreation Maintenance Workers Availability data was developed for minorities and women using the data available in 1990 census as provided by the Minnesota Department of Jobs and Training. 8 Underutilization is determined when there are fewer minorities or women organization-wide than would reasonably be expected based upon availability. The declaration of underutilization of woman or minorities does not imply or admit any form of discrimination. 9 VII. GOALS, OBJECTIVES AND TIMETABLES FOR CORRECTIVE ACTION The City's Utilization/Underutilization Analysis shows that for the total workforce, there is an underutilization of eight women. The City will need to maintain an awareness of the need for full utilization of women particularly when filling vacancies in existing and new positions . An underutilization of 8 women and 4 minorities was identified in the total workforce. Taking into consideration expansion and contraction in the size of the workforce and employee turnover, the City will make a good faith effort to hire qualified women and minorities . It is the desire of the City to eliminate underutilization through the normal attrition of employees or the addition of new positions . The schedule for the elimination of underutilization would be 2 women and 1 minority by 1997 and 2 women and 1 minority every 2 years until the year 2003 . A. Recruitment Sources Data shall be maintained regarding recruitment and media sources notified of City job vacancies B. Applicant Flow Data Date shall be maintained that indicates the total number of applicants interviewed for each job vacancy, those offered positions, and those hired, in order to determine the effectiveness of the City's recruitment process and to assess the City's progress toward equal employment opportunity. C. Training Data shall be maintained indicating the number of City employees participating in all City-sponsored training programs . D. Promotions Data shall be maintained regarding promotions and those employees who are promoted. E. Merit Increases Data shall be maintained to assure that not disparity exists regarding merit increases between City employees belonging to protected classes and other City employees. F. Disciplinary Actions, Demotions and Terminations Data shall be maintained on all disciplinary actions, demotions and terminations including reasons for such actions . 10 VIII . PROBLEM AREAS/DEFICIENCY IDENTIFICATION AND ANALYSIS An evaluation of the City's programs for hiring and retaining employees reveals that the selection process is continuing to make a good faith effort to attract qualified minorities and women. The City will need to undertake efforts in advertising vacancies and recruiting in a manner that will further encourage qualified minorities and women applicants . Some problems were identified in the applicant flow composition. In order to correct this, whenever possible the City will advertise in women and minority newspapers to increase the applicant pooh No problems were identified in the transfer and promotion practices, company facilities and company sponsored activities, seniority practices, company training programs and workforce attitude. In the technical phases area, contract compliance posters are displayed, employment applications are kept for at least one ( 1) year and all subcontractors and vendors are made aware of our Affirmative Action Policy by the "Equal Opportunity Employer" message on our letterhead. 11 IX. MEASURES TO FACILITATE IMPLEMENTATION To assure progress towards achievement of Affirmative Action goals and to guarantee equal employment opportunity to all persons, the City of Mounds View shall pursue the following actions. The City of Mounds View's personnel practices shall adhere to the principle of Equal Employment Opportunity. The principles of Equal Employment Opportunity shall be introduced into all City written personnel policies and shall be reflected in all negotiations between the City and labor unions who represent authorized bargaining_uni • - • • - - A. Position Description 1. A written position description shall exist for all permanent regular full-time and part-time positions within the City. These descriptions shall include a position title, general description of the work, and shall be available to all employees and prospective job applicants for review prior to application. 2 . Position titles and minimum qualifications shall be used in all recruitment advertising. B. Recruitment 1 . The City of Mounds View will advertise job openings in the appropriate media for its labor market. All job advertisements shall state the title of the position, minimum qualifications, where applications can be obtained and other relevant information submitted the last day of filing. All job advertisements shall include the statement "An Equal Opportunity Employer" . In special circumstances the City may add or substitute the wording "Minorities and Women are Encouraged to Apply" . Announcements of job openings shall be regularly sent to organizations within the labor market who specifically represent women minorities, and the handicapped. C. City Personnel Policies 1 . The Administrative Department shall provide for the revision and ongoing maintenance of 12 the Employee handbook to be consistent with the Affirmative Action Program. 2 . Each department shall be appraised of Affirmative Action goals and briefed regarding the City's commitment to achieving those goals . 3 . The employment application form currently utilized is intended to eliminate artificial employment barriers by not requiring irrelevant information as a part of the selection process. 4. It shall be inconsistent with the Affirmative Action Program for any hiring authority of the City to consider race, color, creed, religion, natural origin, sex, age, marital status, public assistance status, handicap, sexual affiliation or disability as a basis for rejecting any individual applicant for employment. D. Selection and Hiring 1. The City shall make a "good faith" effort to meet its Affirmative Action goals by giving maximum consideration to those protected class candidates who possess minimum qualifications for City positions . E. Evaluation of Job Performance 1. Probationary periods for entry and promotional positions shall be uniformly applied and no protected class employee shall be subject to a probationary period different in length from any other employee. 2 . All performance evaluation systems used shall be directly related to actual performance on the job. F. Compensation 1. All compensation schedules for City employees shall adhere to State and Federal laws and shall not discriminate upon the basis of race, sex, color, religion, national origin, handicap, disability, age, marital status, veteran status, sexual orientation or status with regard to public assistance. 13 2 . All fringe benefit schedules shall be equal for members of both sexes and shall not discriminate against any employed member of a protected class . G. Disciplinary Procedures 1. All disciplinary procedures within the City organization shall be applied equally and shall not discriminate against any employee upon the basis of race, sex, color, creed, national origin, handicap, disability, age, marital status, veteran status, political affiliation, sexual orientation or status with regard to public assistance. H. Training 1. All training programs shall be extended to all employees, if the program is job related and would result in better job performance. No employee shall be restricted from attending such programs or courses because of race, color, sex, creed, marital status, religion, natural origin, age, physical disability, adherence to any political or union affiliation, sexual orientation, or status with regard to public assistance. Special efforts shall be made to include and encourage employees in protected classes to attend such programs and courses . I . Documentation of "Good Faith" Efforts to Reach Affirmative Action Goals 1. The Clerk-Administrator shall keep a written record of the efforts undertaken to meet City goals for employment of protective class employees . K. Complaint Procedure 1. City Responsibility The City has the responsibility to receive, investigate and attempt to resolve internal and external charges of alleged violations of its obligations to meet Affirmative Action goals . Appropriate action will be taken to ensure that the right of individuals to file 14 complaints or participate in investigations, hearings or any other procedure for resolving such complaints will be respected and not interfered with any manner. Should the final decision be adverse to the complainants, they will be advised that they may pursue that matter further with the Minnesota Department of Human Rights or the Department of Labor. Complaints and all actions taken to resolve them through the City must be maintained in the strictest confidence. No individual should be intimidated, threatened, coerced or discriminated against by the City of filing a complaint, furnishing information, or participating in any manner in investigations, compliance reviews, hearings, or any other activities related to the administration of the Affirmative Action Plan or Equal Employment Opportunity. 2 . Applicant's Rights to File Complaints of Alleged Discrimination. Applicants who believe the. City has violated its obligations may file written complaints with the City, the Minnesota Department of Human Rights or the Department of Labor. 3 . Employee's Rights to File Complaints of Alleged Discrimination Employees who feel the City has violated its obligations may file written complaints with the City, the Minnesota Department of Human Rights or the Department of Labor. Employees may bring their concerns to the attention of their immediate supervisor of file a written complaint directly with the Clerk-Administrator. 15 X. INTERNAL AUDIT AND REPORTING SYSTEM In order to successfully evaluate the implementation of the City's Affirmative Action Program, the following data shall be maintained by the City. A. Reports shall be required from Department Managers on a regular basis regarding recruitment sources, applicant flow data, training, promotions, merit increases, and disciplinary actions, demotions and terminations . B. Documentation of Good Faith Efforts to Meet Goal. Semiannual reports wills forwarded as requested to the Minnesota Department of Human Rights documenting the City's efforts to meet the establishment goals for employment of protected class employees . C. Termination will be broken down by sex, minority, disability and whether it was voluntary or involuntary. 16 XI. AFFIRMATIVE ACTION PLAN FOR DISABLED INDIVIDUALS A. Disabled Individual Affirmative Action Clause The City of Mounds View shall not discriminate against any employee or applicant for employment because of physical or mental disability in regard to any position for which the employee or applicant for employment is qualified. The City of Mounds View agrees to take affirmative action to employ, advance in employment, and otherwise treat qualified disabled individuals without discrimination based upon their physical or mental disability in all employment practices such as the following: employment, promotion, demntion or transfer, recruitment, advertising, layoff or termination, rates of pay or other forms of compensation and training. The City of Mounds View agrees to comply with the rules and relevant orders of the Minnesota Department of Human Rights issued pursuant to the Minnesota Human Rights Act. The City of Mounds View agrees to post in conspicuous places, available to employees and applicants for employment, notices in a form to be prescribed by the Commissioner of the Minnesota Department of Human Rights . Such notices shall state the City of Mounds View's obligation under the law to take affirmative action to employ and advance in employment qualified disabled employees and applicants for employment, and the rights of applicants and employees . The City of Mounds View shall notify each labor union or representative of workers with which it has a collective bargaining agreement or other contract understanding, that the City is bound by the terms of the Minnesota Human Rights Act and is committed to take affirmative action to employ and advance in employment physically and mentally challenged individuals. B. Schedule for Review The City of Mounds View will review all physical and mental job requirements to the extent that these requirements tend to screen out qualified disabled individuals . It will be determined whether these requirements are job related, and consistent with business necessity and the safe performance of the job. These requirements will be reviewed when the position becomes open. 17 C. Pre-Employment Medical Exams . The City of Mounds View may require a comprehensive medical exam prior to employment. The results of such an examination will not be used to screen out qualified disabled individuals. Information obtained in response to such inquires or examination shall be kept confidential except that (a) supervisors and managers may be informed regarding restriction on the work or duties of disabled individuals and regarding accommodations, (b) first aid and safety personnel may be informed, where and to the extend appropriate, if the condition might require emergency treatment, and (c) officials, employees, representatives, or a.ents of the Minnesota Department of Human Rights or local human rights agencies investigating compliance with the act or local human rights ordinances shall be informed if they request such information. D. Accommodations to Physical and Mental Limitations of Employees The City of Mounds View shall make a reasonable accommodation to the physical and mental limitations of an employee or applicant unless such an accommodation would impose and undue hardship on the conduct of City business . E. Compensation If offering employment or promotions to disabled individuals, the City of Mounds View shall not reduce the amount of compensation offered because of any disability income, pension, or other benefit the applicant of employee receives from another source. F. Outreach, Positive Recruitment, and External Dissemination of Policy The City of Mounds View shall review employment practices to determine whether the personnel programs provide the required affirmative action for employment and advancement of qualified disabled individuals . Based upon the findings of such review, the City of Mounds View shall undertake appropriate outreach and positive recruitment activities, such as those listed below: 1. Develop internal communication of the City's obligation to engage in affirmative action efforts to employ qualified disabled individuals in such a manner as to foster understanding, acceptance, and support among executive, management, supervisory, and all 18 other employees and to encourage such persons to take the necessary action to aid the City of Mounds View in meeting this obligation. 2 . Develop reasonable internal procedures to ensure that the obligation to engage in affirmative action to employ and promote qualified disable individuals in being fully implemented. • The City shall make readily available to disable individuals the current listing of job opportunities in the City offices . The City will advertise available positions in a manner determined by the City to be most appropriate to reach local disable individuals. 3 . Periodically inform all employees and prospective employees of the commitment to engage in affirmative action to increase employment opportunities for qualified disabled individuals. 4 . Enlist the assistance and support of recruiting sources (including state employment security agencies, state vocational rehabilitation agencies or facilities, sheltered workshops, college placement officers, state education agencies, labor organizations and organizations of or for disabled individuals) of the City of Mounds View commitment to provide meaningful employment opportunities to qualified disabled individuals. 5 . Established meaningful contacts with appropriate social service agencies, organizations of and for disabled individuals, vocational rehabilitation agencies or facilities, for such purposes as advise, technical assistance, and referral to potential employees . 6 . Review employment records to determine the availability of promotable and transferable qualified known disabled individuals presently employed, and to determine whether their present and potential skills are being fully utilized or developed 19 7 . Include disabled workers when employees are pictured in consumer, promotional, or help in wanted advertising. 8. Take positive steps to attract qualified disabled persons not currently in the workforce who have requisite skills and can be recruited through affirmative action measures. G. Internal Dissemination of Policy Realizing that an outreach program is ineffective without adequate internal support from department heads and supervisory personnel and other employees, who may have had limited contact with disabled persons in the past, and in order to assure greater employee cooperation and participation the City of Mounds View shall disseminate this policy internally as follows: 1. Include it in the Employee Handbook. 2 . Department Heads shall schedule meeting with all employees to discuss policy and explain individual employee responsibilities . 3. Meet with union officials to inform them of the City of Mounds View policy, and request their cooperation. 4 . Include nondiscrimination clauses in all union agreements, and review all contractual provisions to ensure they are nondiscriminatory. 5 . Post the policy on company bulletin boards, including a statement that employees and applicant's are protected from coercion, intimidation, interference, or discrimination for filing a complain or assisting in an investigation under the Minnesota Human Rights Act. H. Responsibility for Implementation Lynnette Morgan, Adminsitrative Aide, or whomever shall replace and succeed her, has been designated director of Mounds View's affirmative action activities . His/her identity shall appear on all internal and external communications regarding the City of Mounds View's affirmative action programs . She has been given the necessary authority to manage the implementation of 20 this program, including the following activities: 1. Develop policy statements, affirmative action programs, and internal and external communication techniques to be certain the City of Mounds View's policies are being followed. In addition, supervisors shall be advised that: a. their work performance is being evaluated on the basis of their affirmative action efforts and results, as well as other criteria; and b. the City- of Mounds View is obligated to prevent harassment of employees placed through affirmative action efforts. 2 . Identify problem areas in conjunction with Department Heads and known disabled employees, in the implementation of the affirmative action plan and develop solutions . 3 . Design and implement an audit and reporting system that will: a. measure effectiveness of the City- of Mounds View's plan; b. indicate need for remedial action; c. determine the degree to which objectives have been attained; d. ensure that each department is in compliance with the Minnesota Human Rights Act. 4. Serve as liaison between the City of Mounds View and the Minnesota Department of Human Rights . 5 . Serve as liaison between the City of Mounds View and organizations of and for disabled persons. 6. Keep Department Heads informed of the latest developments in the entire Affirmative Action area. 21 I. Development and Execution of Affirmative Action Programs The Affirmative Action Plan for the City of Mounds View shall be developed and executed as follows: 1. Job qualification requirements shall be made available to all employees involved in the recruitment, screening, selection, and promotion process . 2 . The City of Mounds View shall evaluate the total selection process including training and promotion to ensure freedom from stereotyping disabled persons in a manner which limits their access to all jobs for which they are qualified. 3. All personnel involved in the recruitment, screening, selection, promotion, disciplinary, and related processes shall be carefully selected and trained to ensure that the commitments in its affirmative action program are implemented. Jerry Linke, Mayor Date Samantha Orduno, City Administrator Date 22 APPENDIX I RECRUITMENT RESOURCES Neighborhood House 179 E. Robie St. Paul, MN 55107 Working Opportunities for Women 2700 University Avenue Suite 120 Minneapolis, MN 55114 Minneapolis/Spokesman/St. Paul Recorder 3744 4th Avenue South Minneapolis, MN Anoka County Job Service 8008 Highway 65 NE Spring Lake Park, MN 55432 23 cury o Agenda Section:11.D REQUEST FOR COUNCIL CONSIDERATION Report Number:95-1496C Report Date: 10-19-95 STAFF REPORT Council Action: ENV ❑ Special Order of Business CITY COUNCIL MEETING DATE October 23, 1995 ❑ Public Hearings ❑ Consent Agenda M Council Business Item Description: Consideration of Request for Amendment to Drainage Plan, Midwest I.V. Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets_aanecessanj.) iIIMMARY; On August 28, 1995, the Mounds View City Council adopted Resolution No. 4800 approving the Development Review for Midwest I.V. for their proposed 30, 000 square foot facility at 8400 Coral Sea Street (immediately north of the Golf Course) . As a part of this approval, a drainage plan for the property involved, as well as lots north of the subject property, was accepted by the Council. About three weeks ago, Rocky Keehn and I met with representatives of Bel Air Builders (representing Midwest I.V. ) to discuss the possibility of an amendment to the original drainage plan. Bel Air's proposal involved discharging a portion (approximately 1/3) of the run-off generated on the site to Coral Sea Street and the Blaine storm sewer system rather than directing the discharge to the on-site storage pond located on the westernmost side of the property as indicated on the original plan. The applicants indicated that the amendment came about as a result of the potential phase two portion of the project which would involve expansion of the facility to the north. After initial discussion, and upon the recommendation of Rocky Keehn, a letter was sent to Bel Air outlining the items which would need to be submitted in order for the proposal to be considered further. I have attached a copy of that letter for your review. I have also attached the materials submitted by the applicant or their representatives in response to that letter. The last memorandum attached to this report is from Rocky Keehn. I asked Rocky to review the proposal and comment on its merits. Please note that Rocky has some concerns and issues that will need to be resolved before he is comfortable making a formal recommendation to the City Council. Paul Harrington, Com city Development Coordinator RECOMMENDATION• STAFF REPORT PAGE TWO OCTOBER 19, 1995 Because of their size, I have not included copies of the amended drainage plans in the packet. The applicants will be present Monday Evening to discuss this issue further with the Council. I have also asked Rocky Keehn to be present. Action on this item would involve amending the original Resolution to reflect the changes proposed. .!u u U OUIMEn Phone: (612) 784-3055 Fax: (612) 784-3462 "Quite Simply the Best" September 15 , 1995 SENT VIA FAX AND MAIL Jim Winkels, Director of Busi-rens Dev-e±opment Bel Air Builders, Inc. 2200 Old Highway 8 New Brighton, MN 55112 RE: Bridges Technology Center - Drainage Plan Dear Jim: As a follow-up to our meeting this morning, I am providing this letter to outline the needs of the City of Mounds View as they relate to the Bridges Technology Center project and, specifically, on-site drainage associated with that project. As I mentioned in our meeting; in the event you desire to amend the original drainage plan approved by the City in August, the following information will need to be provided: 1. A detailed explanation of why the drainage from the site cannot flow to the sediment pond as planned for in the original submittal and approval. 2 . Documentation from the City of Blaine acknowledging their receipt, review and approval of the proposed plan. This documentation should include comments on the impacts of the project on Blaine's storm sewer system in the area and a discussion of liability (Blaine's, Mounds View's, Midwest I.V. ) in the event downstream flooding or water quality problems occur. 3 . Documentation from the Rice Creek Watershed District acknowledging receipt, review and approval of the proposed plan. 4 . A revised set of drainage maps and computations for the proposed amendment. Upon receipt of the aforementioned items, I will place the request for amendment on the earliest available Mounds View City Council meeting for formal consideration. TO soN%iNia 2401 Highway 10 • Mounds View, MN 55112-1499 Eaual Opportunity Employer 100IlCVC1lO Ceo� Jim Winkels Page two September 15, 1995 As agreed to, work on the project may continue under the original approvals granted by the City Council at their August 28 , 1995 meeting. I will need to- receive a set of plans authorized in that approval by today. If you have any questions, please do not hesitate to give me a call. Sincerely, CITY OF MOUNDS VIEW /// ---77.1:=2) t-Paul Harrington' Community Development Coordinator cc: Rocky Keehn, SEH September 19, 1995 mstisMesat City of Mounds View -- i a 2401 Highway 10 ' Mounds View, MN 55112-1499 ENGINEERING Attention: Mr. Paul Harrington CORPORATION RE: Bridges Technology Park 8400 Coral Sea Street Mounds View, Minnesota CE 5082 Dear Mr. Harrington, This letter is written in response to your facsimile to Mr. Jim Winkels, Director of Business Development, Belair Builders, Inc., dated September Consulting Engineers 15, 1995, Item #1. Land Surveyors On August 7, 1995, the City of Mounds View approved the Conceptual Grading and Drainage Plan of Bridges Technology Center, Lot 3, proposal. This p/an indicated that all storm water drainage on the site would drain to Outlot A through a storm sewer system and sediment pond. The City Council was also presented with the conceptual drawings of the master plan indicating Lots 1, 2, 3 and Outlot A. At that time Lot 2 was considered a site that would be constructed at least 2 years or more into the future. In late August, it came to light that Lot 2 (Phase 2) of the Bridges Technology Park, would probably be constructed in the Spring of 1996 as an expansion of Lot 3. This required us to look at various options for the Ewa' east parking lot area. One option was to pipe the storm water under the Opportunity proposed building and the other option would be to discharge the storm Ertroioyer water into the City of Blaine storm sewer system. Option #1: Storm water to flow under building into sediment pond In order to provide positive storm water drainage away from the building, catch basins would be required to be at the east end of the parking lot. From these catch basins, the water would flow from the east under the building to the west for approximately 350 feet to the pond. The building foundation walls would need to be extended down to allow the storm sewer to pass through the walls. Also maintenance of the storm sewer would be difficult and the potential for failure of the pipe or the floor is increased. 2815 Wayzata Blvd. "M9inneaoolis,MN 55405 Fort Myers Aberdeen Raoid City (612)374-4740 Florida South Dakota South Dakota Page 2 RE: Bridges Technology Park 8400 Coral Sea Street Mounds View, Minnesota CEC Project No. C95082 SA '-' E - is pi We don't recommend storm sewer under building for the following reasons: ENGINEERING CORPORATION 1. The foundation walls are required to be lowered to allow storm sewer pipe to pass through the wall(Best Management Practices). 2. Maintenance of the storm sewer would be difficult. 3. The foundation walls are required to be lowered to allow storm sewer pipe to pass through the wall (Best-Management -ractices). 4. Maintenance of the storm sewer would be difficult. Option #2: Storm water to be discharged into Coral Sea Street This option was first considered in early August. The City of Blaine was contacted and we were given a fairly negative response by the City Engineer, Chuck Lenthe. The negative response was not due entirely to the City storm water system line capacity as much as to the hookup fees. The concept was not pursued heavily because Phase 2 (Lot 2) building layout was considered extremely preliminary. In late August, when the Phase 2 of Bridges Technology Park came to light, the City of Blaine was addressed again on this issue. Ron Henrickson, City of Blain Planning director, stated he needed a set of plans showing Lots 2 and 3 and the proposed Grading and Utilities Plan. These plans were sent to his office on 9/7/95, for City of Blaine review of acceptability of the storm water runoff of Lots 2 and 3. On 9/12/95 l received verbal approval from the City of Blaine that their storm sewer system will accept our proposed runoff and no discharge rate restrictions needed to be performed. Payment is to be made to the City of Blaine for hook up charges. SUMMARY: Reviewing the above options for effectiveness, cost, maintenance and durability, the most practical solution is to discharge the storm water from the East parking lot into Coral Sea Street. Sincerely, CLAR ENGINEER! G CORPORATION PW &./0/11- Thomas J. Ce are Project Engineer TJC/mgc September 19, 1995 ENGINEERING Short Elliott Hendrickson 3535 Vadnais Center Drive CORPORATION 200 SEH Center St. Paul, MN 55110 Attu J -K-eehn RE: Mounds View, Minnesota Bridges Technology Park Master Drainage Plan SEH No. Center Clark Comm. No. C95104 Consulting Engineers Land Surveyors Dear Mr. Keehn, The following information is being forwarded to you per our September 15 meeting and item number 4 of the letter sent to Mr. Jim Winkels from Mr. Paul Harrington. It is our hope that this information will accomplish two goals. The first goal is to obtain your approval of the revised Lot 3 Grading and Utility.Plans configuration, previously approved by your agency. The pond has been modified to provide dead storage only (water quality) for Lot 3 as well as Lot 2. The live storage is proposed to be contained in a Equal portion of Oudot A. This can be examined by looking at the plans for Lot Omut,* 3 construction, as well as the calculation. Emofoyer The second goal is to obtain your approval of the Master Drainage Plan into Outlot A which will provide live storage for Lots 1, 2 and 3. The Master Drainage Plan for Lots 1, 2, 3 and Out/ot A was designed to provide both water quality and quantity control of storm water runoff. A. Water Quality Water quality will be achieved by the use of two ponds. The Proposed Pond will accommodate storm water runoff from Lots 2 and 3. The Future Pond is designed to accommodate storm water runoff from Lot 1. 2815 Wayzata Blvd. Minneapolis,MN 55405 Fort Myers Aberdeen Rapid City (612)374-4740 Florida South Dakota South Dakota Page 2 RE: Bridges Technology Center Mounds View, MN Clark Comm. No. C95104 1. Proposed Pond ENGINEERING CORPORATION Compilations were based on several factors. The water quality requirements were therefore determined by using the layout of Lot 3 and the future layout of Lot 2 (Phase 2). The future layout of Lot 2 is very likely to become a reality by next summer. Lot 3 (Phase 1) will have roughly 0.8 acres (the east parking lot) draining into Coral Sea Street, City of Blaine storm sewer system. This will also occur when Lot 2 is developed. We have obtained City of Blaine's verbal approval for discharging into their system. Curve numbers and areas can be examined by looking at the compilations. The proposed normal water elevation for the Proposed Pond is set at 902.2. A weir/skimmer structure is designed to collect any floatables prior to discharge into the wetland. 2. Future Pond The Future Pond is located per your recommendations. Pond size and discharge rate after development, was considered as a commercial and business site with an impervious area of 85% (developable land). 3. Analysis The estimated amount of on-site retention ponding requirements for Lots 1, 2 and 3 was done using a Lotus spreadsheet called PONDSIZE developed for the Vadnais Lake Watershed Management Organization by William W. Walker. His methods meet requirements of the Metropolitan Council and the City's L WMP. Page 3 RE: Bridges Technology Center Mounds View, MN Clark Comm. No. C95104 • B. Water Quantity ENGINEERING As mentioned above, the Proposed Pond and Future Pond are for CORPORATION water quality only. It is proposed that a portion of Out/ot A be used to provide for the live storage or what can be said to be the difference of the storm water runoff of a 24 hour duration storm with a 100 year reoccurrence for the existing conditions versus the proposed conditions a Lntsi, 2, 3 and Out/nt A. With the use of computer modeling, estimates of storm water runoff flows from Lots 1, 2, 3 and Out/ot A were determined for a 1 year, 10 year and 100 year storm event. Discharge from Outlot A is limited to the 100 year storm event for the existing site conditions. Assumptions were required to determine the conditions after development to the three lots. "C" values were given the following, wetlands 75, pond areas (water) 99, building and pavement 98, and grass area 60. Through modeling the results of a 100 year storm event having a 24 hour duration on Lots 1, 2, 3 and Outlot A would produce approximately 21 CFS of storm water runoff into Outlot A. Using this information in our model, restricting the discharge rate from Outlot A to approximately 21 CFS, the high water elevation in Outlot A after Lots 1, 2 and 3 are developed, would be 902. This is 2 feet above the estimated normal water level elevation in Outlot A of 900. This can be reviewed by looking at the model of existing conditions. This would require minimal berming at several locations indicated on Sheet Cl of the Item 3 Calculations. Please refer to the attached sheets for computations. Page 4 RE: Bridges Technology Center Mounds View, MN Clark Comm. No. C95104 a SUMMARY: ENGINEERING When assumptions were used in the computations, they were on the CORPORATION conservative side to provide strict water quality standards to protect the wetlands. The calculations and design of the Master Drainage Plan and Lot 3 is intended to keep construction activities out of the wetlands and to provide negligible impact after Lots 1, 2 and 3 are developed. It is felt that both goals can be achieved by the proposed plan. Should you have any questions, please call. Respectfully, CLA K ENGINEE ING CORPORATION Thomas J. sare Project Engineer TJC/mgc September 20, 1995 City of Mounds View `' 2401 Highway 10 tMounds View, MN 55112-1499 ENGINEERING Attn: Mr. Paul Harrington CORPORATION RE: Bridges Technology Center Drainage P/an Clark Proj. No. C.95082 Dear Mr. Harrington, The information being forwarded to you is in response to your September 15, 1995 facsimile to Mr. Jim Winkels. Consulting Engineers Item #1 has been addressed by the enclosed letter. Land Surveyors Item #2 will be forwarded to you shortly. The City of Blaine is requesting signed drawings and we wanted to make sure both your office and the City of Blaine has exactly the same drawings. Item #3 will also be forwarded to you. The Rice Creek Watershed District meet late this month for plan approvals. Presently no review has been performed, but by Friday (9-22) the review should be started. Item #4 is addressed by the Master Drainage Plan Drawings and Computations. This information is addressed to Mr. Rocky Keen but we are sending it through your office. As soon as we receive information on Items #2 and#3, we will inform you Equal immediately. Should you receive any additional information, please do not Opportunity hesitate to call. Emoloyer Sincerely, CLARK ENGINEERING CORPORATION Thomas J. Cesare Project Engineer • TJC/mgc 2815 Wayzata Blvd. Minneapolis,MN 55405 Fort Myers Aberdeen Rapid City (612)374-4740 Florida South Dakota South Dakota 11, B -1i E City of Blaine • 9150 Central Avenue N.E.,Blaine.Minnesota 55434-3499 (612)784-6700 FAX(612) 785-6156 September 22, 1995 Mr. Thomas I. Cesare,Project Engineer Clark Engineering Corporation 2815 Wayzath Boulevard Minneapolis, Minnesota 55405 RE: Bridges Technology Park-Lot 3 Dear Mr. Cesare: This Ietter acknowledges receipt of signed drawings for the above project dated September 20, 1995. The City has reviewed the plan and upon payment of the required fees and issuance of a permit will allow connection to sewer, water and storm sewer systems which, in the opinion of the City Engineer,are adequate to serve the site. Sincerely, Ron Henrickson Director of Planning/ Economic Development —� . cc: Chuck Lenthe City Engineer r�4 z`y � C 2 51895 man ��� • CLARK ENGINEERING CORP. Rice Creek watershe • 3585 LfXINCTON AVENUE NORTH, SUITE 132 j ARDEN HILLS. MINNL5OTA 55126-8016 • - TELEPHONE (612)4830634 FAX (612.)483-9186 DATA tj /9c Bond of Managers fro: rl �d f t S teat•r1 dip p Regular Meetings: g 2nd and 4th Vvcontsdays 4 r,(� mat r/OW Sfei� • at Shoreview Cy Hag 73e/s7 r Su.;Wit's' i,rrtG KATE-DREWRY. Dishit Admin, 3a e;iCra j>/. 44.54 as rBUNITA TORPE, Admin.Assist, Nerd/ �riSji�rr �tS'iiy a r:4tp S les sino, *, LG.G It.e=s: &/4r. ' eA/4. After I/ta O • /)14,114-,C 01-4(17.►c t 091.e.+. e 4_74_ j — e:Oe_r er As you requested Bever sad Comment Te eir�o%4d G t..74r X For your information ___tel' to sender For your action Other (see remarks) cak 'i ., jot i/ jr l� t. A c mtc ,rd • . R/� ( 9s-? atifte..,47(4Zr,,45 As4A14-47 azezd_eart2A ' _ Sincerely, Z9Jal.h)474. BICE AT�RD DISTRICT Xate Drewry Distria Arizaidaticar cm Correspondence Log e if- P-R x 4- 374,-/d 7 Pt At A- Qs-89 a; A, e,� ,L t�, ' BOARD OF MANAGERS A.J. CARDINAL,S2. CAROLE V. RYDEN ROBERT M. HALT BARBARA A. NAAKE EUGENE L. PETERSON AOA GOU.A7 RAw4SEY COUNTY MAS w CTOw COuf+T7 LwSET CCuxtt �hdc.C[wKlY is Ateprirserl MEMORANDUM. ST.PAUL,MN C MINNEAPOLIS,MN C ST.CLOUD,MN C CNIPPEWA FALLS,W D MADISON.W! TO: Paul Harrington,Community Development Coordinator City of Mounds View 1 T 4�� FROM: Rocky J. Keehn,P.E. kjj I DATE: October—, RE: Mounds View,Minnesota Bridges Technology Center Review of New Drainage Plan SEH No.A-MOUND9601.00 I have completed a review of the revised drainage plan for Lots 1,2 and 3 of the Bridges Technology Center. The information received by Clark Engineering does not include a map which shows the drainage areas. This map is needed since it is difficult to determine the changes from existing conditions to future. I have called Thomas Cesare at Clark Engineering,and I should receive the information sometime on Thursday,October 5. I may not be able to review the data until after this • information is in your packet The drainage concept presented appears adequate to drain the facility (however, I will need drainage maps to make the final recommendation). Even without the drainage maps,I feel the following items should be discussed or addressed at the Council meeting: 1. Information should be received from Blaine which indicates that the system is adequate to handle the flow. This information should also discuss Mounds View's liable for any future problems or project related to the additional flow. 2. A major portion of the sediment and pollutants will flow to a pond that the developer has no responsibility for maintenance. The original proposal had all the runoff contained on-site and thus, the developer was directly responsible for their own runoff. If the downstream sediment pond in Blaine needs cleaning or repair, the owner or future owners may be assessed for the project 3. The entire change is based on expansion of a building that is not yet built If the expansion does not occur as proposed and a road or parking area is provided between Lots 2 and 3, the drainage to Blaine is not required. If Lot 2 is not used as proposed, will the future drainage system remain or is the Blaine agreement only valid for this developer? An interim solution may be to provide a storm sewer to Blaine and the sediment pond. The Blaine system can be bulkheaded until the second phase of construction approved. If you have any questions,please call me at 490-2026. tlo ■ ■ ■ ■ THlS IS For the Week of October 16 - October 20, 1995 ADMINISTRATION ADMINISTRATION Well, the California girl is getting ready to move back to California. My last official day will be November 24. I plan on leaving Minnesota and heading for California via "Abigail" the Sunday after Thanksgiving. Thank goodness the budget will be put to bed before I go! So, for the next 30 days the staff and I will be working very hard to tie up all loose ends and get everything ready for Paul to take over in the interim. Make sure that you abuse him to the fullest extent! Just received information on the Oak Grove Landfill reimbursement procedure. Hopefully we will be able to get our $26,000 back from the State as fast as they required us to send it in. Samantha Highway 10 Property: ♦ Samantha and I did an inventory on the contents in the blue house using the City's video camera. I have valued the contents at approximately $15,000. Under the original negotiations we agreed that the seller could remove the new cabinets and appliances which I have estimated at a value of $6,800. In discussions with the seller he is interested in removing all the new material he put into the house including windows, furnace, interior and exterior doors. We will be going back to the negotiation table to discuss specific items he can remove and if there will be a change in the previous agreed sale price. It is our feeling that any exterior items must remain to keep the house secure until we make the move to demolish the house. Again this will be discussed at the next work session. • I have attached a letter from Tim Nelson regarding his negotiations with the Parons and Kroonblawd's homes on Highway 10. It sounds like he will continue to pursue these properties. ♦ I met with Morgan Nederheiser who is working on the market demand study for Charlie Hall this week. I gave him a ton of information regarding the area and put him in touch with several other people. The study is expected to be complete in November. I have invited Charlie Hall to come and discuss his progress at the November work session. Cathy PARKS, RECREATION AND FORESTRY PARKS: * Steve took care of a problem with the Random heater. Jeff delivered some hay bales to the front of City Hall. * Athletic field lining and grooming, spot mowing and trash removal continue throughout the Fall. * Work is continuing towards getting equipment and facilities ready for the cold months to come. RECREATION: * A new flag football program for 3rd - 5th graders and some new special ceramics after-school programs began. Registrations continue to come in for fail programs and trips that have yet to begin. * Sharie and Mary were busy with planning programs and preparing the Newsletter to go to print on October 20. Should be in residents homes on October 27. * MEA vacation activities went this week. A kids garage sale took place on Friday, October 20. Trips to Playworks - Pizza Hut - Maplewood Community Center Pool (on Thursday, October 19) and Pine Tree Apple Orchard - Jumping Jax - Children's Museum (on Friday, October 20) also went. FORESTRY: * Rick and crew have continued with their normal fall activities. Doing plantings, trimming, and preparing for the winter. GOLF COURSE: * Things continue as normal at golf course. People are still enjoying playing a round when the weather cooperates. Practice Range is still getting its use. * John has been continuing to work on all daily maintenance duties with the golf course. * Golf hours have been shortened not only due to shortened daylight but also due to morning frost. CABLE TV * Sue Henry, the new cable technician/producer, has been learning how to use the equipment, met with the cable committee, broadcast her first Council Meeting, and spent time at the Cable TV office in Roseville. POLICE * We conducted the written examination for police applicants last Saturday. A total of 97 people took the test. The next step is to get the results and arrange for interviews. * Larry Siluk was at a "sex crimes" seminar last week. The seminar lasted three days and was held Brainard. * Linda Meyer and husband took their first trip to Las Vegas. The Chief is the only one in the office that's never been there. * The Chief attended a Ramsey Co. Chief's meeting last week and a Rotary luncheon on Tuesday. At the Rotary, he was given bicycle lights to distribute to kids in the City. (only ten lights) * This week, Dave Brick attended a three day Emergency Management School. This is the first in a series of mandatory schools to maintain the certification. * We have hada lot of trouble with our squad cars the past week. Overheating, oil leaks, MDT's etc. Everything is mostly fixed. Tim FINANCE E-mail is very interesting. It helps improve communication between employees, departments, and buildings. Thanks to E-mail we know that Phyllis is home and doing better which pleases all of us. Through E-mail we learn if one of us will be out of the office due to meetings, training, illness, and vacations. This week E-mail told me, that Mary Tatarek was in charge of the Finance Department. So, here I am writing "This Is It". The reason I am "in charge", according to E-mail, is that Don Brager went on vacation for the last 3 days of this week. The budget newsletter has been delivered and there is a break in the action before the next budget meeting and the auditors arrive in November. Dorothy has rearranged her office space to make room for another computer. WaterPro has been in this week setting up the second computer with the software needed to work with the new water meter system. According to E-mail, Dorothy has also been busy outside of work rearranging things at her father's home. The home has been sold and the "Moving Sale" is being held this week. Kitty, jokingly said that Dorothy rearranged her office into Kitty's office. According to E-mail, Kitty took a vacation day Wednesday and helped out at the Clubhouse for a few hours on Thursday. Kitty is also involved with the changing water meter system and is attending the informational meeting with WaterPro Friday morning. If you had access to E-mail then you would probably know that I went to a seminar on sales and use tax this week. This week accounts payable were processed. Tree removal bills went out this week with the regular accounts receivable. Some important news does not get told through E-mail. We found out about Samantha "person-to-person". We wish Samantha the best of luck. She is one-of-a- kind and will be greatly missed. Mary T PUBLIC WORKS * Mike is vacationing in Cancun, Mexico. Hopefully, the hurricanes and earthquake didn't reach the area their in! * The Streets Department is crack sealing this week. The salt deliveries (oh yuck, winter already?) will start Monday, October 23. Approximately 400 ton will be hauled in Monday and Tuesday. * Bill Hanson attended a "Basic Water" seminar Tuesday. * The fire hydrant at the entrance of the Townsedge Mobile Home Park was hit again last week. The Water Department is driving posts in the ground, around the hydrant, hoping that posts, not the hydrant, will take the impact of a vehicle. * WaterPro setup office at the treatment plant this week. The first district mailers went out on Tuesday, with hopes of starting the installations on Monday, October 23. On Friday, October 20, at City Hall, WaterPro will hold a training seminar for the installers. * AND OF COURSE All of us at Public Works wish Samantha the best of luck and a BIG CONGRATULATIONS on her new job! Tracy CMUNTY DEVELOPMENT ,) WETLAND SEMINAR Staff attended a free Wetland seminar hosted by St. Cloud State University last Friday in St. Cloud. As wetland legislation continues to be modified, seminar's such as these help in keeping Staff current on all new regulations. An additional benefit is that as Staff-unde-rstandin-g—of wetlands-andetland delineation increases, consulting time and fees go down due to less time needed for "educating". I will continue to take advantage of all free or reasonably priced seminars. 7618 EDGEWOOD 4PLEX Jennifer received word this past week that the VA has taken control of the problem 4 plex located at 7618 Edgewood Drive. The contact person at the VA informed Jennifer that notices to vacate have been sent to the "tenants" (they are actually just squatter's - paying no rent, utilities, etc.). Also, the VA has requested a list of the outstanding charges against the property (about $11,000) and indicated they will be paying those shortly. Paul October 16, 1995 E\'EREST D \E ORV ENT LTD Cathy Bennett Economic Development Coordinator CITY OF MOUNDS VIEW 2401 Highway 10 - , '. -112 Re: 2280, 2288, and 2300 Highway 10 Dear Cathy: I am writing to report on the response of the owners of the above-referenced residential properties on Highway 10, to my recent correspondence inquiring as to their interest in selling their properties. Last week I spoke by phone with each of the property owners. Set forth below is a summary of their responses. Bob and Marjorie Kroonblawd (2280): I spoke with Mrs. Kroonblawd. She was very friendly and indicated that she and her husband would be willing to consider the sale of their property, but that they are not ready to suggest an asking price at this time. They want to think about an asking price and will discuss it with me sometime later in November, as Mr. Kroonblawd is scheduled for hip surgery early in November. If they move they want to move to another house with a yard - although retired, they are not ready for senior housing yet. James and Louise Paron. (2288): I spoke with James Paron and he basically responded that because his wife did not want to leave the property, they were not yet prepared to consider selling and that he would call me if and when they were interested. James and Donna Paron, (2300): I spoke with Jim Paron (son of James Paron at 2288) and he indicated that he and his wife would consider selling if they could replace their house with one of the new 3-level townhomes on the Majestic Oaks golf course with an additional $50,000 cash. He was being somewhat facetious, but was basically indicating that he has a very high sales price expectation. He would not quote me a dollar amount. When I asked Jim about his parents' intentions (I had not spoken to them yet) he said he had been encouraging them to move near Messiah Lutheran Church in the Sunnyside School area, where they are very active members, but that they had not yet expressed an interest in that idea. • Page Two October 16, 1995 Cathy Bennett CITY OF MOUNDS VIEW My preliminary conclusion concerning these three property owners is that we could likely reach an agreement with the Kroonblawds, but that without the use of eminent domain, it will be ams Luigi f—not—impossitlle—to--reach agreement-with tire—Faron families. It appears that the elder Parons still have an emotional attachment to their property and that the younger Parons think they should get rich from the sale of their property simply because a developer is inquiring about the purchase. Please feel free to call me if you have any questions or advice concerning the foregoing. For my part, I intend to "lay low" for about a month or so and then renew the conversation with all three property owners in late November. Sincerely, EVEREST DEVELOPMENT, LTD. Timothy J. Nelson TJN:lc interoffice MEMORANDUM to: Mayor and City Co ncili, n from: Michele J. Severso �` subject: Budget Information for Agenda Item 11 B. date: October 19, 1995 The background information_regarding_xhebudget-will-be-hand-delivered to ycuzhomes (Friday) so that you may review it prior to Monday night's meeting. The package was not complete due to some refining of the charts and graphs. TO: MAYOR AND CITY COUNCIL FROM: SAMANTHA ORDUNO, CITY AD "yv TOR DATE: OCTOBER 23, 1995 RE: INDEX FOR WEEK OF OCTOBER 23, 1995 MEETINGS SCHEDULED FOR THE WEEK OF OCTOBER 23, 1995 . Special Council Meeting, October 23, 1995, 6:00 p.m. . Council Meeting, October 23, 1995, 7:00 p.m. ITEMS PROVIDED IN THIS WEEK'S COUNCIL PACKET . This Is It! . Agenda ****************** ADMINISTRATOR'S SCHEDULE (Please note that this schedule is subject to change as meetings are scheduled, rescheduled or canceled. At any time Michele, Cathy or Lynnette will have my most current schedule and a number where I can be reached at all times. ) Monday, October 23, 1995 9:00 a.m. Public Works Contract Discussion 6:00 p.m. Special Council Meeting 7:00 p.m. Council Meeting Tuesday, October 24, 1995 9:00 a.m. Department Head Meeting - 2 - Wednesday. October 25. 1995 9:00 a.m. MIS Meeting with Staff Thursday. October 26. 1995 Friday. October 27. 1995 REMINDER . . . . SPECIAL COUNCIL MEETING 6 : 00 P . M . CITY HALL PURPOSE : TO DISCUSS MIDWEST I .V. DRAINAGE PLAN