HomeMy WebLinkAboutAgenda Packets - 1995/11/13 AGENDA
PAGE THREE
NOVEMBER 13, 1995
8. CONSENT AGENDA:
A. Adopt Resolution No. 4827 Adopting the Water Emergency and
Conservation Plan, Staff Report No. 95-1520C
B. Approve Purchase of New Base Radio, Staff Report No. 95-1521C
C. Adopt Reso utiono. pproving Premise Permits for the Lion's
Club to Permit Charitable Gambling at the Mermaid and Robert's Off 10
in the City of Mounds View, Staff Report No. 95-1522C
D. Consideration of Contract for Utility Rate Study Proposal, Staff Report
No.95-1523C
E. Consideration of Resolution No. 4839 Approving Termination Agreement,
Staff Report No. 95-1524C
F. Set Public Hearing for 7:05 p.m., Monday, November 27, 1995, to
Consider Request for Conditional Use Permit, North Star Land Services
G. Set Public Hearing for 7:10 p.m., Monday, November 27, 1995, to
Consider Request for Conditional Use Permit, Richard and Julie Oliverius
H. Set Pulic Hearing for 7:15 p.m., Monday, November 27, 1995 to
Consider Request for Conditional Use Permit, Brian Daniels
I. Set Public Hearing for 7:20 p.m., Monday, November 27, 1995, to
Consider Request for Rezoning, Larry Beach
J. Set Public Hearing for 7:25 p.m., Monday, November 27, 1995, to
Consider Request for Wetland Alteration Permit, Lewis Downing
K. Adopt Resolution No. 4833 Approving Just and Correct Claims Against
City Funds
L. Licenses for Approval
HVAC - Expires 6/30/96
Peterson Penny - New
Window Installation - Expires 6/30/96
Dorglass, Inc. - New
AGENDA
PAGE FOUR
NOVEMBER 13, 1995
•
Sewer/Water - Expires 6/30/96
Inland Utility Construction - New
COUNCIL ACTION: A T D
Comments:
Items Removed:
9. RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR
Citizens' comments are encouraged to allow individual citizens to
address the Council, as a whole, on a matter of interest or concern to
the citizens. The preservation of the Citizens' Comments item on the
agenda is important in order to encourage and maintain this information
flow. To preserve and protect this valuable communications link, a
speaker is limited to three (3) minutes.
CITIZENS: BEFORE SPEAKING PLEASE GIVE YOUR FULL
NAME AND ADDRESS FOR THE MINUTES
10. PUBLIC HEARINGS:
There are no public hearings scheduled for tonight's meeting.
11. COUNCIL BUSINESS:
A. Consideration of the Construction of a Pedestrian Bridge Over Highway
10 in a Joint City/U.S. Department of Transportation Project, Staff Report
No. 95-1525C (Staff Presenter: Mary Saarion, Director of Parks, Recreation
and Forestry)
1. Presentation of Bridge Concepts and Designs
AGENDA
PAGE FIVE
NOVEMBER 13, 1995
2. Consideration of Resolution No. 4842 Awarding the Contract to
BRW, Inc. for the Engineering, Design and Inspection Services
Related to the Construction of the Pedestrian Bridge Over
Highway 10
COUNCIL ACTION: A T D
Comments:
3. Consideration of Resolution No. 4843 Amending the 1995 General
Fund Budget to Pay for the City's Portion of the Construction of
the Pedestrian Bridge Over Highway 10
COUNCIL ACTION: A T D
Comments:
4. Consideration of Resolution No. 4844 Directing Staff to
Coordinate in Conjunction with the Pedestrian Bridge Project the
Removal of the Storm Water Detention Pond at the Northwest
Corner of Highway 10 and Long Lake Road
COUNCIL ACTION: A T D
Comments:
AGENDA
PAGE SIX
NOVEMBER 13, 1995
B. Consideration of Adoption of Ordinance No. 567 Amending Chapter 202
of the Municipal Code, Entitled, "Public Improvements", Staff Report No.
95-1526C (Staff Presenter: Michael Ulrich, Director of Public Works)
Roll Call Vote:
Mayor Linke
Councilmember Blanchard
Counc'rfmember Trude
Councilmember Hankner
Councilmember Quick
COUNCIL ACTION: A T D
Comments:
C. Consideration of Joint Powers Agreement, Mounds View/New Brighton/
Dynex Industries, Staff Report No. 95-1527C (Paul Harrington, Community
Development Coordinator)
COUNCIL ACTION: A T D
Comments:
D. Consideration of Resolution No. 4835 Approving Reclassification of
Community Development Coordinator, Staff Report No. 95-1528C (Staff
Presenter: Samantha Orduno, City Administrator)
COUNCIL ACTION: A T D
Comments:
AGENDA
PAGE SEVEN
NOVEMBER 13, 1995
E. Consideration of Resolution No. 4836 Establishing Compensation
Package for Interim City Administrator, Staff Report No. 95-1529C
(Sta tha-Orduno; City A-dministrator - • •
be provided Monday evening.
COUNCIL ACTION: A T D
Comments:
F. Consideration of Appointing Interim Finance Coordinator and Setting
Compensation, Staff Report No. 95-1530C (Staff Presenter: Samantha
Orduno, City Administrator)
COUNCIL ACTION: A T D
Comments:
G. Consideration of Resolution No. 4837 Approving Contract with The
Brimeyer Company, Ltd. for Executive Search Services, Staff Report No.
95-1531 C (Staff Presenter: Samantha Orduno, City Administrator)
COUNCIL ACTION: A T D
Comments:
AGENDA
PAGE EIGHT
NOVEMBER 13, 1995
12. REPORTS:
1. Report of Councilmembers:
Quick:
Blanchard:
Hankner:
Trude:
2. Report of Mayor Linke:
3. Report of Administrator:
4. Report of Staff: _
5. Report of Attorney: _
NEXT COUNCIL MEETING: NOVEMBER 27, 1995, 7:00 P.M.
NEXT COUNCIL WORK SESSION: DECEMBER 4, 1995, 6:00 P.M.
BUDGET TRUTH IN TAXATION HEARING NOVEMBER 29, 1995
13. ADJOURNMENT:
F fl 4j 7"
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i
Lrk I i L
Page 1
October 23, 1995
Mounds View City Council
1
2
3
4 PROCEEDINGS OF THE CITY COUNCIL
5 CITY OF MOUNDS VIEW
6 RAMSEY COUNTY,MINNESOTA
7
8 Regular Meeting
9 October 23, 1995
10 Mounds View City Hall
11 2401 Hwy. 10,Mounds View,MN 55112
12
13
14
15 CALL TO ORDER
16
17 The Mounds View City Council was called to order by Mayor Linke at 7:00 p.m.on October 23, 1995.
18
19 PLEDGE OF ALLEGIANCE
20
21 ROLL CALL
22
23 MEMBERS PRESENT Mayor Linke,Council members Trude,Hankner
24 Blanchard and Quick
25
26 ALSO PRESENT: Samantha Orduno,City Administrator, Paul
27 Harrington,Community Development Coordinator,
28 Don Brager,Finance Director
29 ADDITIONS TO AGENDA:
30
31 There were no additions to the agenda for this meeting.
32
33 APPROVAL OF MINUTES:
34.
35 Council member Trude noted a change to the October 9, 1995 minutes; Page 3,Lines 33,should be changed
36 from"with"to"width".
37
38 MOTION/SECOND: Hankner/Trude to Approve the Regular Council Meeting Minutes from October 9,
39 1995 AS AMENDED.
40
41 Council member Blanchard stated she would abstain from voting as she was not present at the October 9, 1995
42 Council meeting.
43
44 VOTE: 4 ayes 0 nays 1 Abstain Motion Carried
45
46
47
48
49 ACCEPTANCE OF ADVISORY COMMISSION MINUTES:
g
Page 2
October 23, 1995
Mounds View City Council
1 There were no Advisory Commission minutes to accept at this meeting.
2
3
4 SPECIAL ORDER OF BUSINESS:
5 .
6 Samantha Orduno,City Administrator formally announced her resignation as City Administrator for Mounds
7 View,effective November 25, 1995. She stated she has accepted a position with the City of Carpenteria, CA
8 as City Manager. She took this opportunity to read her letter of resi a ation and to thank council members staff
9 an. residents for making her four years with the City of Mounds View so pleasurable.
10
11 Mayor Linke thanked Ms. Orduno for her dedicated service and stated it was a pleasure to work with her.
12
13 Council member Trude thanked Ms.Orduno for bringing such an openness to the city and government. She
14 noted that Samantha always took the time necessary to respond to concerns and questions addressed by the
15 residents.
16
17 The council members congratulated Ms.Orduno on her new position.
18
19 MOTION/SECOND: HanknerBlanchard to accept Ms. Orduno's resignation as City Administrator,effective
20 November 25, 1995.
21
22 VOTE: 5 ayes 0 nays Motion Carried
23
24 MOTION/SECOND: Hankner/Trude to authorize an RFP for a Search Firm and appoint
25 Mr.Paul Harrington as Interim City Administrator until someone is selected for the position.
26
27 VOTE: 5 ayes 0 nays Motion Carried
28
29 CONSENT AGENDA:
30
31 Ms. Orduno read the Consent Agenda as follows:
32
33 A. Set a Public Hearing for 7:05 p.m.,December 11, 1995,to Consider Certification of
34 Delinquent Utility Bills,Tree Removal and Weed Removal Invoices to Ramsey County
35 for Collection with 1996 Property Taxes.
36
37 B. Adopt Resolution No.4829 Approving the Recycling Grant Request to Ramsey
38 County and Authorizing Acceptance of Any Allocated Funding.
39
40 C. Approve Declaration;of Surplus Office Furniture.
41
42 D. Adopt Resolution 4831,Approving Just and Correct Claims Against City Funds.
43
44 E. Licenses for Approval:
45
46 General-Commercial
47 Adkins Construction-Renewal
48 Wayne Brekken dba Board and Room Building-New
49
14t r
, (• ,11 urf „AFI fly
� ter:
Page 3
October 23, 1995
Mounds View City Council
1 HVAC
2 A-ABC Appliance&Heating,Inc.-New
3
4 MOTION/SECOND: Quick/Blanchard to approve the Consent Agenda as presented.
5
6 VOTE: 5 ayes 0 nays Motion Carried
7
8 RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR;
9
10 Mayor Linke explained that this portion of the meeting was designated for anyone who wished to speak to the
11 Council on items that were not on the Agenda.
12
13 There were no comments from the floor.
14
15 PUBLIC HEARINGS:
16
17 To Consider a Request for Rezoning.Gary Krig/Fran DeGross.
18
19 Mayor Linke opened the Public Hearing at 7:10 p.m.
20
21 Mr.Paul Harrington,Community Development Director,explained that Gary Krig,owner of 5497 Adams
22 Street, had made an application on behalf of Fran DeGross to rezone his property which is currently zoned B-
23 2,Limited Business to B-3,Highway Commercial. Mr.DeGross has entered into a purchase agreement with
24 Mr.Krig,contingent upon the city's approval of the rezoning. Mr.DeGross would like to locate and operate
25 a minor automotive repair facility on the site.
26
27 Mr.Harrington stated the Mounds View Municipal Code spells out five criteria upon which the Council will
28 base their decision for any rezoning. These are as follows:
29
30 1) Relationship to Municipal Comprehensive Plan;
31 2) Geographical area involved;
32 3) Whether such use will tend to or actually depreciate the area in which it is proposed;
33 4) The character of the surrounding area;and
34 5) The demonstrated need for such use.
35
36 Mr.Harrington stated that the Mounds View Planning Commission reviewed this request at their September
37 20, 1995 meeting and have recommended denial,based upon its inconsistency with the Comprehensive Plan.
38 This was also reviewed by the council at their work session on October 2nd.
39
40 Mr.DeGross explained that as stated earlier,he would like to open an automotive and light truck repair shop.
41 He does not intend to have junk cars sitting around the lot. He plans to service eight to ten cars per day which
42 he does not feel will cause a great problem in traffic in the area. If any cars are not repaired and picked up
43 during the day,they will likely be in the garage overnight. He recycles all of the shops repair products. He
44 has licensed dealers who pick up tires,used oil filters,scrap metal. He feels the city has a need for the
45 services he can perform there.
46
47 JoEllen Cummins,5479 Adams Street,asked how late the operation would be open.
48
49 Mr.DeGross stated it would be open from 8 a.m.to 6 p.m.,five days per week.
.UN
IJNAPPROVLLJ
Page 4
October 23, 1995
Mounds View City Council
1 Ms. Cummins stated she does not understand where the cars would be parked as there is not much room on
2 the lot.
3
4 Mr.Harrington explained that,for public clarification,the public hearing this evening was just for a request to
5 rezone the property. The use itself requires a Conditional Use Permit within that specific zoning that they are
6 requesting. Because the rezoning would be required first,it was decided to go forward with that and then
7 judge the merits of the CUP following the decision on the rezoning rather than bring them forward together. If
8 the rezoning takes place,there will be additional meetings to discuss how the operation will be conducted,
9 how materials will be stored,hours of operation,etc.
10
11 Mayor Linke noted that the proposed site is included in one part of a building. He wondered if it was all on
12 one lot.
13
14 Mr.Harrington explained that the gas station is on a separate lot. However,the property as it is legally
15 described has two frontages,one is on Adams Street and one is on County Rd.I. It is an L-shaped property
16 that fronts both on Adams Street and Co.Rd.I. Any rezoning would rezone the entire parcel.
17
18 Mayor Linke asked if the property would all be owned or if it would be leased out.
19
20 Mr.DeGross stated he would be leasing it. Mr.Krig would still own the property.
21
22 Jack ,5385 Raymond Avenue,stated he lives approximately four blocks from the property. He
23 stated his family has been in Mounds View since 1954 and he has used various car mechanics up and down
24 Highway 10 over the years. Mr.DeGross was a mechanic over at the Phillips station and he has known him
25 for fifteen years. He stated there is not a more fair and honest mechanic and he would love to have him four
26 blocks away where he would get his car repaired in a competent and reasonable manner. As far as he knows
27 the Saturn dealership is newer and they only service newer cars. There is no other service garage in the area.
28 He would love to have him in the area.
29
30 Mrs. ,5385 Raymond Avenue stated she does not understand why there would be any
31 objection to rezoning the property.
32
33 Mayor Linke explained that in order to rezone the property,the council must follow the criteria that the city
34 has established.
35
36 It was asked if other residents in the area had voiced any objection to the rezoning. Ms.Trude stated she
37 understood there were some phone calls to city hall in regard to this item.
38
39 Mr.Harrington explained that the calls that came in were from residents who requested information about the
40 rezoning and what exactly was being proposed. He did not receive any other comments.
41
42 Mr.DeGross stated he talked with the minister at the church across from the site and both his congregational
43 members and himself wished to remain neutral on the issue.
44
45 Jim Schmidt,5446 Erickson Road,asked what other potential businesses could be placed in this building if
46 the repair shop were not approved.
47
48 Mr.Harrington explained that Mounds View has four commercial zoning districts. B-1 is the most
49 restrictive. B-3 allows for gas stations,fast food with drive throughs,so it essentially gets more into the
•
uNAp
t 7 g 'A vED
Page 5
October 23, 1995
Mounds View City Council
1 highway type commercial uses. The existing gas station on the parcel is a non-conforming use,however the
2 station was there when the property was zoned B-2,so it was"grandfathered in".
3
4 Mayor Linke closed the public hearing at 7:20 p.m
5
6 MOTION/SECOND: Trude/Hanker to approve Resolution 4832,Denying the Rezoning Request by Gary
7 Krig/Fran DeGross.
8
9xp arced that the major concern in rezoning this property is that it is a commitment by the city to
10 allow a different type of business to operate. It opens the door to any type of business allowed by the new
11 zoning. The B-3 zoning allows for fast food businesses and other high traffic generating businesses and that is
12 the reason the city Planning Commission has selected those businesses to be located on a highway. There are
13 not any businesses of this type on the county roads at this point. If the mechanic business did not prosper or if
14 the lease were terminated,the owner could allow other uses to come in that may not be as desirable to the
15 neighborhood. The rezoning does not fit into the city's Comprehensive Plan of development of what the
16 Planning Commission would like to see for the City of Mounds View. There are also several other options
17 for this business to locate on Highway 10. They have to be located in an area where they do not impact a
18 residential neighborhood in a harmful way.
19
20 Mayor Linke stated he would have to speak against the motion. He feels four business zones for the City of
21 Mounds View is too many. Mounds View is the only city in the metro area that zones in this way. The only
22 thing of the five items that he finds a problem with is(1)Relationship to Municipal Comprehensive Plan.
23 The closest single family/residential area is across Co.Rd.I which hits their back yards. He also looks at
24 the need for the area. He therefore,cannot support this resolution,denying the rezoning request.,
25
26 Ms.Blanchard stated she knows Mr.DeGross and he is a very good mechanic. She has no objection to him
27 and his business,but she cannot support this because of the location. She does not feel highway business
28 should be in a residential area. This is basically a residential area as it is across from the church and there are
29 apartments behind it.
30
31 Mr.Quick stated he supports the motion,based on the relationship to Municipal Comprehensive Plan.
32
33 Ms.Trude stated there is a multi-family dwelling unit almost directly behind the site and she knows an
34 operation of this type can be noisy at times. Many of the family members in the building work different shifts.
35 She reminded residents that this application is granting the rezoning to the person who owns the land,not to
36 the man who wants to lease the property.
37
38 VOTE: 4 ayes 1 nay(Linke) Motion Carries
39
40 COUNCIL BUSINESS:
41
42 A. Consideration of Request for Reconsideration of Planning Case No.415-95,Glenn
43 Harstad.
44
45 Mr.Harrington explained that at the September 11, 1995 meeting,the council approved a Conditional Use
46 Permit amendment for Mr.Harstad. The amendment allowed the Suds&Shine Car Wash to have an
47 attendant on duty only four hours per day. The 24 hour operation was not approved or included in the
48 Conditional Use Permit amendment.
49
u fik RirlEn
3
Page 6
October 23, 1995
Mounds View City Council
1 Mr.McDonald,the attorney representing the Suds&Shine Car Wash,contacted Mr. Thompson,the City
2 Attorney,requesting that the item be reconsidered at the council level.
3
4 Mr.Malcolm McDonald explained that there were two reasons they were asking for reconsideration. One of
5 these was the issue of fairness;the other is that the modifications that are being sought by Mr.Harstad would
6 be subject to a probationary period(whether six months or 1 year). Mr.McDonald explained that the initial
7 permit was issued in favor of Ronald Richardson,the current owner. He applied in early 1985 and the council
8 approved the application for a Conditional Use Permit for the operation of a Suds&Shine Car Wash in
9 September 1985. That was too late in the year to construct and open the car wash so it was finally opened in
10 1986. About the same time as he opened,there was another application before the city to open a Wash Me
11 Car Wash,and the city approved it without limits as to the hours of operation,permitting it to be open 24
12 hours/day. That approval also did not require that an attendant be on duty at all times that the car wash was
13 open(it was limited to 4 hours per day).
14
15 Mr.McDonald explained that about two years ago,the FINA station sought approval to install a full service
16 car wash and it was approved with a 24-hour/day operation. This property is,as he understands,closer to an
17 apartment building that the Suds&Shine Car Wash is to the adjacent single family residences. FINA does
18 more business that the Suds&Shine and also is noisier. There are now four full-service wash bays that are
19 open 24 hours per day. The Suds&Shine is the only car wash along Highway 10 that has a limit on the hours
20 of operation.
21
22 Mr.Harstad has entered onto a purchase agreement with Mr.Richardson,contingent upon the city modifying
23 the Conditional Use Permit to allow the Suds&Shine to be open 24 hours and also to eliminate the
24 requirement that the attendant be present at all times during operation. His request is to allow him to
25 compete fairly with the other Mounds View car washes that are open 24 hours per day. Mr.Harstad has
26 agreed to modify the placing of signs throughout the facility referring to the Mounds View Sound Ordinance,
27 to insulate the vacuums,and to shut off the vacuums at 10:00 p.m. He also agreed to install trees pursuant to
28 the applicable codes. Most importantly,he has agreed to have the issue revisited by the City Council in 6-12
29 months. He stated he would like to hear comments and concerns from the public in regard to the proposal,so
30 modifications could be made if necessary.
31
32 Mayor Linke stated the council voted to approve the application three to two. The approval,however
33 required a four-fifths vote. In order to reconsider the vote,those who voted against the motion would have to
34 ask for that reconsideration. He further explained that comparing the Suds&Shine to the Wash Me Car
35 Wash is not a fair comparison as Suds&Shine is located in a residential area and the Wash Me Car Wash is
36 located in a commercial area.
37
38 Mr.Thompson,City Attorney,stated he had an opportunity to review the tape from the September 11 meeting
39 and looked at the letter from Mr.McDonald. It is his feeling that the City Council does have the discretion
40 whether or not they want to approve or deny the amendment. The procedure to follow in changing their
41 original decision would be to have the two City Council members who voted against it ask to have the issue
42 reconsidered.
43
44 Ms.Hankner stated she would not be in support of reconsideration of the request. Nothing has changed that
45 would make her change her decision,and the staff memo outlines all the reason for her decision.
46
47 Mr. Quick stated he also agrees with the five points in the staff memo. He does not feel there is any need to
48 reconsider this item.
49
NAPPROVEI
Page 7
October 23, 1995
Mounds View City Council
1 Mayor Linke stated there was not any interest shown by the Council members to reconsider this request
2 therefore it would not be reconsidered.
3
4 B. Presentation of Proposed 1996 City Budget:
5
6 Ms. Samantha Orduno welcomed the residents to the city' 1996 budget informational meeting. She stated this
7 meeting was to provide an opportunity for residents to give input and for the council to re-evaluate concerns
8 expressed by residents prior to approval of the 1996 budget. She noted there were a number of factors
9 influencing the budget and she briefly went through the list. These included Council direction for a 0%levy
10 increase,continued Federal mandates,increased paper costs,closing of Ramsey County's New Brighton
11 Court,pending computer link to Ramsey County Dispatch,proposed construction of the Highway 10
12 pedestrian bridge and unknown tax capacity and property tax revenues from Ramsey County.
13
14 Ms.Orduno stated in order to continue the same services that the city has had in 1995 and not increase the
15 levy,the Council had to make the following expenditure reductions: capital equipment purchases were
16 delayed or eliminated, a new employee health plan was devised which saved the city approximately$15,000,
17 new programs were added,no new staff except for federally subsidized Community Oriented Policing Officer,
18 non replacement of staff including the Assistant position. She noted that the Recycling Coordinator position
19 was combined with an existing position. There was also the elimination of the subsidy to the Golf Course
20 operations.
21
22 Ms. Orduno proceeded to go through the process in which the budget was prepared. She noted that in
23 August staff was directed to add a line item to the Budget for a 3%levy increase to possibly help fund a
24 portion of the City's costs of the proposed pedestrian bridge. She noted that this can either be removed or it
25 can remain in the budget. Also added at that time was a 3%line item inflation factor added due to the
26 uncertainty of final tax revenues from Ramsey County. She noted that this factor will most noticeably come
27 out altogether. In September the city did certify a proposed levy to Ramsey County with a 6% increase(3%
28 possibly for the pedestrian bridge and 3%for an uncertainty factor).
29
30 Ms. Orduno noted that the Council will meet at a November 6th work session to re-evaluate the budget,based
31 upon the input at the informational meeting. The Truth in Taxation Hearing will be held on November 29,
32 1995. On December 6, 1995,the City Council will formally adopt the budget.
33
34 Mr.Don Brager,Finance Director took this opportunity to go through the budget figures with the residents.
35
36 Mayor Linke presented tax capacity rate comparisons for the City of Mounds View for the past three years as
37 well as an example of the taxes on an average home within the city. He also compared the tax capacity rates
38 in Mounds View with those of other metropolitan cities and in doing so found that,per capita,Mounds View
39 charges its residents less for the same services they provide.
40
41 Duane McCarty,8060 Long Lake Road,noted that it is the value of the home and not the number of people
42 within the home that makes the difference. He stated he had several questions from the information which
43 was sent to residents in regard to the budget. He wondered why the debt service on the golf course,as listed
44 on pg.7,was not included on the regular debt service schedule with the other debt service funds. The debt
45 service fund schedule on pg. 14 gives more detail that what is found on pg.7. He would like the golf
46 schedule over the debt service schedule before the TNT and provide the additional information. He would
47 also like to see some balances in terms of how much is owed after
48 1996 payment schedules on the debt service bonds.
49
LJNAPPRIVIIII.
Page 8
October 23, 1995
Mounds View City Council
1 On Exhibit D on page 11,he wondered why there was an even increase of$10,000 for legal fees.
2
3 Mayor Linke stated at this time the city is going out for RFPs on legal services and the staff does not know
4 what costs will come in. They have assumed that there will likely be an increase in the legal fees primarily
5 because the court house has been moved from New Brighton to Maplewood. The increase is based on"per
6 hour"increases in terms of what the market will be for attorney fees.
7
8 Mr.McCarty stated he was on the last committee that dealt with the courthouse when he was on the coun
9 boar. and he is dismayed that some commitments were not kept on that issue. He feels there is enough
10 documentation to clearly state it was the understanding that there would be no movement until the central
11 location had been finalized and that prior to the central location,the county would still have New Brighton
12 court and Maplewood court in operation. He believes that was agreed to by himself,the other two
13 commissioners that served on that committee and the representatives from the court.
14
15 Mayor Linke stated unfortunately when they changed the law in 1991 or 1992,that information did not get put
16 in so the decision was basically left up to the judges.
17
18 In regard to the Central Services,Mr.McCarty stated he noted a 14%increase. He asked why this was
19 proposed.
20
21 Ms. Orduno stated the city is in the process of purchasing some new equipment on a lease purchase and they
22 are also experiencing an increase in paper costs. For the past three years,general office supplies was kept at
23 the same level. This has been increased to be more consistent with what the city is actually spending. Also,
24 $2,000 has been budgeted for recodification which has not been done in the past.
25
26 Mr.McCarty noted that Public Safety has some significant changes or rearrangements. He wondered what is
27 going on in that department.
28
29 Mayor Linke stated in prior years,all of the chiefs time was in Administration. Now some of the Lieutenant's
30 time has also been put into Administration. It basically is just a shift in the areas of funding.
31
32 Ms.Orduno noted that there is also$11,000 in the budget for the new Police Officer who will be a
33 designated community-oriented policing officer in Crime Intervention. There is not a significant shift in
34 terms of services.
35
36 Mr.McCarty asked about the 57%increase in the snow and ice removal for streets and highways.
37
38 Ms.Orduno stated again what he is seeing is a shift of personnel. Staff has taken a close look at what
39 programs were doing which activities and the cost and then they shifted some of the personnel into the actual
40 programs that they are spending time in.
41
42 Mayor Linke stated the figures also take into account the city's taking over of the plowing that the county did.
43 The city is in a contract now with the county and the city will be plowing those streets and receiving a
44 reimbursement from the county. Therefore,it will also show up as a revenue from the county.
45
46 Mr.McCarty asked about the park maintenance and repair decrease of 37%. He asked if the residents would
47 see a deterioration in the parks.
48
UNAPPROVED
Page 9
October 23, 1995
Mounds View City Council
1 Ms. Orduno noted that the city has a lot of new equipment so the costs take into consideration the decrease in
2 equipment repair.
3
4 Mr.McCarty asked about the 18%increase in the general contingency. Additionally,there is a new
5 "Contingency-Council"fund. He wondered how these two figures compare with last year.
6
7 Ms.Orduno stated this is where the pedestrian bridge was incorporated.
8
9—/1r.Brager,Finance Director,stated the debt service funds for the water fund and the golf course fund are
10 listed separately,as it is a state requirement.
11
12 Julie Olson,2663 Lake Court Circle,stated she has some questions in regard to the Estimated Market Value
13 Change graph on pg.47. She wondered what the determining factor of no change for homes versus the
14 homes that did change. The biggest factor only attributed to 1%to 5%of the homes.
15
16 Mayor Linke stated that all market values are done by the county.
17
18 Mr.Brager noted that the table reflects the 1996 figures.
19
20 Ms. Olson stated she understood that city has not obtained the final numbers from Ramsey County yet,so
21 therefore,she assumes that the graph represents only their estimations.
22
23 Ms. Orduno stated yes,it changes weekly. The city may not receive the final figures from the county until
24 after the levy is certified.
25
26 Ms. Olson asked if the determination on the percentage of increase is made by Ramsey County,why does the
27 city submit a proposed percentage increase in order for them to make the determination.
28
29 Mayor Linke stated this is state law. The state requires that it be provided to the county to show the
30 maximum amount that the city will levy. This number can decrease but it cannot increase.
31
32 Ms. Olson asked what percentage of levy increase was proposed to the county last year.
33
34 Mayor Linke stated it was approximately 5%last year. The increase actually amounted to only 2.5%.
35
36 Ms.Orduno reminded Ms. Olson that property value and the levy are two entirely different things. The county
37 does not care what the city's levy is. They come in and do an evaluation based upon a formula as to what
38 property values will be. It does not matter what the city will be doing in terms of the levy.
39
40 In regard to the proposed pedestrian bridge,Ms.Olson asked if the remaining 20%that is not covered by the
41 grant will all be assumed by the residents.
42
43 Mayor Linke responded no,the 3%which was added into the budget will only raise approximately$46,000.
44 The other funds will come out of the street light utility fund and the franchise fees.
45
46 Ms.Olson asked what it will take in order for the council to decide against the pedestrian bridge.
47
UNAPPROVEJIF
Page 10
October 23, 1995
Mounds View City Council
1 Mayor Linke stated he has received only a few calls and one letter in opposition to the bridge. The work
2 sessions that the council has had have been very positive. He noted however,that the council needs to hear
3 from the residents in regard to their feelings about the proposal.
4
5 Ms.Hankner stated she has had heard many people talk in opposition of the bridge. She has had only one call
6 in favor of it. She is not sure where the people live who support the proposal. She stated she is still inclined
7 to support a zero percent tax increase and if the residents show an overwhelming support of the bridge,she
8 would like to see something drop.ed from the bud.tet to allow for it.
9
10 Ms. Trude stated the main purpose of the bridge is to allow safe transportation for the children across the
11 highway as well as provide a link for the bike trail system. There are people in the senior center without
12 vehicles who would like to patronize the businesses on the other side of the highway. This would provide
13 them with a safe alternative to crossing a busy roadway. She stated the people that she has talked to not only
14 feel it is a safety issue but also an enhancement to the city.
15
16 Ms.Olson asked if a study has been done to determine how far from the area the kids who will use the bridge
17 actually are.
18
19 Ms. Trude stated this is part of the proposal that the engineers offered.
20
21 Ms.Olson pointed out that the residents could end up with a 3%levy on the property taxes prior to any
22 feasibility studies even being done. The decision would be made prior to the studies.
23
24 Mayor Linke stated yes,the money will be used to do the engineering studies.
25
26 Ms.Trude stated before the council's last work session 500 letters went out to inform some of the area
27 residents what was being proposed. She stated after these went out,she only had one response which was
28 signed by about 20 people in opposition to the bridge.
29
30 Ms.Hankner stated she is still inclined to say that she wants to vote for a 0%levy increase. If there is a lot of
31 support for the bridge,she would vote to have it replace another line item on the budget as she feels there are
32 a lot of people in the city who cannot afford to have a tax increase.
33
34 Mayor Linke took this opportunity to read a letter he had received from Mr. Gene Wagner,representing the
35 Silver Lake Woods Homeowners Association,dated October 19, 1995. This letter which was signed by the
36 residents stated that the homeowners in the Silver Lake Woods Association would like to see the pedestrian
37 bridge stopped.
38
39 Gene Wagner,2647 Lake Court Circle,asked where the pressure came from to pursue the bridge. It sounds
40 as though there was perhaps a lot of pressure from the trailways people and it has expanded from that to
41 include safety issues,etc.
• 42
43 Mayor Linke stated it was put in the budget because the council looked at various ways to finance it and it was
44 decided that a 3%levy increase was probably the most feasible way to finance it.
45
46 Mr.Wagner stated there are a lot of residents who do not feel the need to increase taxes for something that
47 they do not feel is necessary. There are lots of other things an increase could be used for before a pedestrian
48 bridge. He has not heard one person stand up at the council meeting in support of the bridge,and in
49 comparison he has heard a lot of opposition.
A n !
urchkript , Fu
Page 11
October 23, 1995
Mounds View City Council
1 Mayor Linke noted that the budget was based on a 0%increase. If residents want the pedestrian bridge they
2 will let the council know,likewise if they do not want it they will also make it known.
3
4 Cliff Ash,2664 Lake Court Drive,stated he is opposed to the bridge. Based upon his calculations,taxes in
5 his area(based on a$110,000-$120,000 value)will go up between$60-$85 per year. A lot of the people in
6 the development are"empty nesters"and are on a limited income. To him it looks like it is a"want",not a
7 "must". There are many other things in the city that the money could be used for. Furthermore,let Fridley
8 build a pedestrian bridge on Highway 65,as they have a bi::er .roblem there than Mounds View.
9
10 Henry Ruggles,2629 Lake Court Drive,stated the letter from the Mounds View Planning Commission dated
11 August 16, 1995 which states the commission's support of the bridge does not include two of the
12 commissioners. One name missing is his as he is not in support of the bridge. He asked what the total dollar
13 amount is for the project.
14
15 Ms.Trude stated the grant amount is$480,000. The City must come up with 20%which is$120,000.
16 Additionally,the engineering fees and the preliminary studies are$63,000. The total amount of the city's
17 portion is approximately$185,000.
18
19 Mr.Ruggles stated he understands that the bridge will be designed to allow for wheelchair access. He asked
20 if it is a spiral design. If not,to grade it to a point to make it wheelchair accessible will require a very lengthy
21 ramp. If this is done,will the ramp end up encroaching on other properties?
22
23 Mayor Linke stated as he understands it,all of it will fit within the Highway 10 Right of Way however all of
24 this will be a part of the feasibility studies.
25
26 Ms.Trude noted that snow removal will be the only ongoing maintenance expense that is anticipated. It will
27 be constructed with a similar material to sidewalks and will be enclosed as state law mandates.
28
29 Mr.Ruggles asked if the bridge would be open 24 hours per day. He would think there would be concerns
30 about liability if it were. He also asked if anyone has been contacted from the state highway department to see
31 if the lights could be tied in for pedestrian crossing with appropriate signage.
32
33 Mayor Linke stated yes,they were contacted several years ago and at that time they would not agree to do this.
34 The last time they were in to the council's work session they said they would revisit the issue,but they have
35 not responded.
36
37 Mr.Ruggles stated he has not seen many people going across that intersection. He goes by the area all the
38 time. He feels that if the bridge is made wheelchair accessible,it will bring in skateboards and in-line skaters
39 who will use the area. He just cannot see how a project of this type should be"allowed to fly".
40
41 Duane McCarty,8060 Long Lake Road,stated the estimated market value of properties is based upon sales
42 comparisons in the area. There are other givens also as people can contest their estimated market value
43 administratively,and then can appeal it after that.
44
45 Arden Wahlberg,2642 Lake Court Drive,stated he is against the bridge concept. He hopes that the Council
46 does not think that because no one is stating their opposition,that they are for it. That is simply not the case.
47 The school attendance areas are laid out in accordance to having to cross highway 10. If coming across the
48 roadway is a serious problem they should get on the bus and ride it rather than walking. He thinks the Central
49 Avenue pedestrian bridge is an eyesore and finds that many of the pedestrians don't cross it,but rather wait
u p RovED
Page 12
October 23, 1995
Mounds View City Council
1 and cross with the light. With the many requirements for wheelchair accessibility,it even becomes a greater
2 eyesore.
3
4 Mayor Linke stated according to his calculations,for every foot in height,the ramp must go out twelve feet for
5 wheelchair accessibility.
6
7 Mr.Wahlberg stated this would involve a tremendous distance and he cannot see that wheelchair bound
8 residents will even use it. It will attract nuisance,with graffiti,etc. He feels the proposal should be 'ut on a
9 vote for residents showing what it will cost them in taxes.
10
11 Ms. Trude explained that kids who use the bus service often are involved in other school activities before and
12 after school hours. Also there are kids involved in summer swimming that need to cross the highway during
13 the summer months. She talked with members of the PTA who stated they would tell their kids that it is the
14 only way they will be allowed to cross the roadway. As far a designing the structure,there should be
15 sufficient funds available to do something that would be appealing. A public committee of residents could be
16 arranged to come up with suggestions to the engineer.
17
18 Ms.Hankner reminded residents that on November 29, 1995 there will be a Public Hearing on the budget.
19 On December 6, 1995,the council will actually vote on the budget.
20
21 Ms.Blanchard stated she has been asked how the pedestrian bridge can be stopped or promoted. Regardless
22 of whether a resident is in favor or in opposition to the bridge,they must discuss the issue with neighbors,
23 write letters to the editor,and attend the public hearings. She stated she personally does not feel that Mounds
24 View can afford the bridge but if the majority of the people want it to be put on their taxes,they must let the
25 council know.
26
27 Carol Golden,2749 Lakepoint Drive,stated she understands that this has become a safety issue. However,25
28 years ago Highway 10 did not even have traffic signals. The traffic lights were put in for safety.
29
30 Mr.Brager noted that in mid-November a Truth in Taxation will be mailed out to the residents:
31
32
33 C. Consideration of Resolution No.4830,Approving the Affirmative Action Plan.
34
35 Ms. Orduno stated that the Affirmative Action Plan has been updated,and upon approval will be submitted to
36 the Department of Human Rights for recertification.
37
38 MOTION/SECOND: Trude/Blanchard to approve Resolution No.4830,Approving the
39 Affirmative Action Plan.
40
41 VOTE: 5 ayes 0 nays Motion Carried
42
43
44 D. Consideration of Request for Amendment to Drainage Plan,Midwest I.V.
45
46 Mr.Paul Harrington,Community Development Coordinator,explained that the original drainage plan for the
47 proposal was approved and accepted on August 28, 1995. Since that time,an amendment has been submitted
48 which would allow a change in their drainage patterns on their property. Mr.Harrington stated he sent the
49 request to the city engineer for his review and he has found the plan acceptable and that the run off
. , v , ,J ,
Page 13 ¢..., b
October 23, 1995
Mounds View City Council
1 calculations provided are adequate for the site. The two items that staff would recommend including in any
2 motion to amend the original Resolution No.4800 are 1) the date on the plans be changed and referenced in
3 the resolution and the development agreement 2) that a letter of understanding from the City of Blaine be
4 obtained and because we will sending run off from the City of Mounds View property into a Blaine system,
5 longtime liability for that should be addressed in the letter.
6
7 MOTION/SECOND: Trude/Hankner to amend Resolution No.4800,with the following changes: (1) that
8 the date on the plans be changed and in the resolution and development agreement where it refers to the plans
9 and 2) that a letter of understanding be obtained from the City of Blaine.
10
11 Ms.Hankner noted that the council discussed this item in detail at the special session held at 6:00 p.m.
12
13 VOTE: 5 ayes 0 nays Motion Carried
14
15
16 REPORTS
17
18 1. Report of Council members:
19 Quick: No report.
20 Blanchard: No report.
21 Hankner: No Report.
22 Trude: In regard to the status of the Arsenal meetings,Ms.Trude stated Ms.Diane Wuori is
23 meeting at the Shoreview Community Center to review the plans that are
24 being presented to the public. Ms.Trude attended the meeting held two weeks
25 ago and only about 35 people were in attendance. The general public comments
26 were that they wanted to see even more open space. The committee will
27 be meeting one more time before the final proposal is wrapped up.
28
29 2. Report of Mayor Linke: No report.
30
31 3. Report of Administrator: No report.
32
33 Mayor Linke stated the next Council work session will be held on November 6, 1995 at
34 6:00 p.m. The next Council meeting will be held on November 13, 1995 at 7:00 p.m. He adjourned the
35 Council meeting at 9:45 p.m.
36
37 Respectfully submitted,
38
39 Tamara D.Saeflce
40 Recording Secretary
41
42
43
CffiV OF
Agenda Section:8.A
REQUEST FOR COUNCIL CONSIDERATION Report Number:95-1521C
OM�ID�
STAFF REPORT Report Date: 11-7-95
Council Action:
EW
❑ Special Order of Business
CITY COUNCIL MEETING DATE November 13, 19 9 5 111Public Hearings
NI Consent Agenda
❑ Council Business
Item Description:
Consideration of Water Emergency and Conservation Plan
Administrator's Review/Recommendation:
- No comments to supplement this report
- Comments attached.
Explanation/Summary (attach supplement sheets.as. cessary.)
SUMMARY;
At the November 6, 1995 Council work session, staff presented the final
draft of the Water Emergency and Conversation Plan. This plan met with
Council approval and must be accepted by resolution. The plan will then be
sent to the Metropolitan Council for their acceptance. A copy of the
earlier staff report accompany' s this report for Council' s review.
The city was mandated by the Department of Natural Resources to prepare and
adopt a Water Emergency and Conservation Plan. SEH had been contracted to
prepare this plan earlier this year. Staff received the plan in late
September, reviewed it, made additions and corrections and returned the
plan to SEH for final revisions .
The plan includes such items as, well information, demographics, pumping
capacities and history. Also included are recommendations for water
conservation measures and emergency plans . This plan must be submitted to
the Metropolitan Council and the surrounding cities for their approval by
January 1, 1996 .
The plan, in final draft form, accompany' s this report for your review.
Also included is Resolution No. 4827 for Council' s consideration.
Should Council have any questions or concerns regarding this document,
please feel free to call me.
l �
Michael Ulrich, Director of Public Works
RECOMMENDATION;
Waive the reading and adopt Resolution No. 4827, adopting the Water
Emergency and Conservation Plan.
RESOLUTION NO. 4827
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION ADOPTING WATER EMERGENCY AND CONSERSATION PLAN
WHEREAS, the City of Mounds View is mandated by the
Department of Natural Resources to prepare and adopt a Water
Conservation and Emer-gcnc n;and
WHEREAS, the Plan has been prepared by the City' s
Engineering firm, SEH, and is in final draft form; and
WHEREAS, the Plan meets all known requirements, and
at this time must be submitted to the Metropolitan Council for it' s
approval; and
WHEREAS, Upon approval from the Metropolitan Council
• the Plan will be incorporated into the City' s Comprehensive Plan.
NOW, THEREFORE, BE IT RESOLVED that the City Council
of the City of Mounds View adopts the Water Emergency and
Conservation Plan.
BE IT FURTHER RESOLVED that the Plan, upon approval
of the Metropolitan Council, will be incorporated into the City' s
Comprehensive Plan.
Adopted this 13th day of November, 1995
ATTEST:
MAYOR
(SEAL)
CITY ADMINISTRATOR
COTY O Agenda Section: 8,B
REQUEST FOR COUNCIL CONSIDERATION Report Number: 9 5-152 1 c
fr �� 11-7-95
STAFF REPORT Ciln:�� ❑ Special Order of Business
CITY COUNCIL MEETING DATE November 13, 19 9 5 ❑ Public Hearings
Dz Consent Agenda
❑ Council Business
Item Description:
Cnnsi_derai-ion r Purchase of New Base Radio
Administrator's Review/Recommendation:
- No comments to supplement this repo#iti (� E.,�✓
Comments attached. �\
Explanation/Summary (attach supplement sheets as necessary.)
SUMMARY;
At the November 6, 1995 Council work session, staff presented a report as
to the current condition of the City' s communication base radio. At that
this quote met with Council approval . The following is a copy of the staff
report for Council' s review.
This summer lightning struck the antenna to the Public Works communication
radio. At that time Comm Center, the City' s radio vendor provided a loaner
unit for us to use while damages were being assessed to our base station.
The remainder of the summer and fall were extremely busy for both parties .
As a result of hectic schedules, the issue of repairing or replacing the
radio was not a high priority.
Comm Center inspected the City' s radio, and determined that the damage
sustained was too extreme to repair. Last week Comm Center returned to seek 1
the City' s position on replacing the radio. Staff has been dealing with
another radio vendor, Capitol Communications, since the purchase of the new
squad car radios . Staff invited their experts to assess the damaged base,
and provide recommendations for a new base, if necessary, and any type of
lightning protection available. Their opinion of the damage to our radio
was confirmed.
Capitol Communications has provided the City with a quote to replace the
base station. While this radio is more expensive than the previous model,
it is built with a modular component design and offers far better surge and
lightning protection. Staff was very impress with Capitols recommendations
and knowledge regarding radio performance. In researching the City' s radio
license, it was noted that Mounds View only has a license for 9 mobile
units and 5 portable radios . Currently we have 25 mobile units and 20
portable radios, including Police.
Capitol Communications will try and upgrade the City' s license in the
process of purchasing a new base station. The recommendation of staff to
change communication vendors is based on several reference checks and
personal contact when purchasing the new radios for the squad car. Capitol
Communications also was awarded the State Contract for radios . The
following is thepurchase price for the new base station, related
protection and service to vehicles :
RECOMMENDATION; New base radio
$6, 202 . 29
Lightning Prot . 743 . 79
Vehicle Service 500 . 00
TOTAL $7, 446 . 00 (over)
Staff is recommending to utilize Contingency funds from the Water and
Wastewater accounts for this purchase. Both funds have adequate amounts for
this purchase and staff is comfortable that should any emergency occur the
remainder of the year to the infrastructure, sufficient funds will be
available for repairs .
f'
Michael Ulrich, Director of Public Works
Recommendation: Council award State Bid purchase of new base radio station,
installationandrelated service, togapdto-1 Communications for $7,446 . 00 .
This purchase will be funded equally, $3 , 723 . 04 from the Water Contingency
Acc' t 700-4123-910, and $3, 723 . 04 from the Wastewater Contingency Acc' t
730-4123-910 . Said amounts will be transferred to the Water Program,
Infrastructure Maintenance 700-4123-703 acc' t, and to the Wastewater
Program, Infrastructure Maintenance 730-4123-703, capital equipments
accounts .
ary O Agenda Section: 8 C
11111REQUEST FOR COUNCIL CONSIDERATION Report Number: 99-1522C.
176 Report Date: 1 1-9-95
STAFF REPORT Council Action:
❑ Special Order of Business
CITY COUNCIL MEETING DATE November 13, 1995 ❑ Public Hearings
)t7 Consent Agenda
❑ Council Business
Item Description: Adopt Resolution No. 4834 Approving Premise Permits for the Lion's
Club to Permit Charitable Gambling at the Mermaid and Robert's Off 10
Administrator's Review/Recommendation:
- No comments to supplement this report
- Comments attached.
Explanation/Summary (attach supplement sheets as necessary.)
'SUMMARY;
Attached find Resolution No. 4834 Approving Premise Permits for the
Lion's Club to Permit Charitable Gambling at the Mermaid and Roberts Off
10 in the City of Mounds View. These permits are renewed every two
years.
Michele Severson, Deputy Clerk
RUCOMMENDATION;
RESOLUTION NO. 4834
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
•
RESOLUTION APPROVING PREMISE PERMITS FOR THE DON'S CLUB
TO PERMIT CHARITABLE GAMBLING AT THE MERMAID AND
ROBERTS OFF 10 IN THE CITY OF MOUNDS VIEW
WHEREAS, the Mounds View Lion's Club presently holds a charitable gambling
premise permit approved by the City of Mounds View for three locations within the
City; and
WHEREAS, the Mounds View Lion's Club is requesting renewal of its charitable
gambling premise permits for these locations; and
WHEREAS, State Law requires the Mounds View Lion's Club to obtain
individual premise permits to allow charitable gambling at the following locations:
Mermaid
2200 Highway 10
Robert's Off 10
2400 County Road H2
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Mounds View hereby approves the renewal of the charitable gambling premise
permits for the locations listed in this resolution for the Mounds View Lion's Club.
Adopted this 13th day of November, 1995.
ATTEST:
Mayor
(SEAL) .
City Administrator
i
nit
REQUEST FOR COUNCIL.CONSIDERATION Agenda section:
Report Number:
STAFF REPORT 1 Report Date:
Council Action:
Li Special Order of Business
CITY COUNCIL MEETING DATE NOVEMBER 13, 1995 0 Public Hearings
0 Consent Agenda
INFO PROVIDED AT MONDAY'S MEETING 0 Council Business
Item Deserintion:
Resolution Authorizing the Purchase of a File Server Upgrade and Software Upgrades
Administrator's Review/Recommendation:
- No comments to supplement this repo ''' i-rT)÷
- Comments attached.
Explanation/Summary (attach supplement Bets as ecessary.) .
,SUMMARY;
As discussed at the November 6th worksession, the 1995 Budget provides $4,000 for the
purchase of a new computer network file server. The City's computer consultant and the
FreeNet consultant concluded the City should upgrade the file server to a 75 megahertz Pentium
processor and 2 gig hard drives. The estimated cost from Zeos is $3,453.10 plus an additional
$400-$500 for the cost of these two items.
The MIS committee researched the City's current, future and on-going computer and
communications needs to determined the uniform standard for all hardware and software
applications. It is recommended that standard word processing and spreadsheet applications to be
Word Perfect 6.1 for Windows and Lotus Release 5 for Windows. The estimated cost to upgrade
all city employees is $4,463.00 .
Attached are quotes from Jim Hess on both the file server and software upgrades.
Ala
ette Morgan, Admi trative Aide
RECOMMENDATION;
Motion to waive reading and Adopt Resolution No. 4846 Authorizing the Purchase of a File
Server Upgrade and Software Upgrades
RESOLUTION NO. 4846
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION AUTHORIZING THE PURCAHSE OF A FILE SERVER UPGRADE AND
SOFTWARE UPGRADES
WHEREAS, the City's computer consultants have developed and determined the criteria
needed for the purchase of_a.new c___omputer_network_file_serve ces-with-all
networked computers and stores data and backs up files to meet the needs of the City.
WHEREAS, the MIS (Management Information Services) committee has researched the
City's current, future and on-going computer and communication needs to determine the uniform
standard for all hardware and software application.
NOW, THEREFORE, BE IT RESOLVED, that the City should upgrade to a 75
megahertz hard Pentium processor and 2 gig hard drives at a cost not to exceed the 1995
budgeted of$4,000.
BE IT FURTHER RESOLVED, that the City upgrade its current wordprocessing and
spreadsheet applications at an estimated cost not to exceed $4,600.
Adopted this 13th day of November 1995
ATTEST:
Mayor
(SEAL)
City Administrator
MEMORANDUM
TO: SAMANTHA ORDUNO, CITY ADMINISTRATOR
FROM: JIM HESS, ENGINEERING AIDE
DATE : OCTOBER 31, 1995
SUBJECT: PURCHASE OF NEW FILE SERVER
I have received quotes from 3 vendors for the replacement of the
file server. The specifications that were sent out for quotes
include 486DX2-66, 16MB RAM, 2-1GIG HARD DRIVES, and COLOR
MONITOR. Dave Johnson of Multi-Tech helped in determining what
type of machine will best serve our network needs . The following
quotes were received.
Company Base Price Tax Total
AmeriData $3 , 859 . 00 $250 . 84 $4, 109 . 84
(Compac brand)
MicroAge $4, 575 . 00 $297 . 38 $4, 872 . 38
(HP brand)
Zeos $3 , 242 . 35 $210 . 75 $3 , 453 . 10
Dave Johnson also mentioned that if there is enough money
budgeted for this item, we may want to increase the size of the
hard drives for future needs .
MEMORANDUM
TO: SAMANTHA ORDUNO, CITY ADMINISTRATOR
FROM: JIM HESS, ENGINEERING AIDE
DATE: NOVEMBER 6, 1995
SUBJECT: SOFTWARE UPGRADES
The costs to upgrade all city employees to Word Perfect 6 . 1 for
Windows and Lotus Rel . 5 for windows are listed below.
Word Perfect
1 - single user upgrade $ 117 . 00
31 - single user license upgrade $2635 . 00
Total Word Perfect $2752 . 00
Lotus
1 - single user upgrade $ 96 . 00
19 - single user license upgrade $1615 . 00
Total Lotus $1711 . 00
Total Upgrade Cost $4463 .00
The total upgrade cost will increase slightly if we would like
more than the one set of disks with each software.
MrY .F Agenda Section:11•B
REQUEST FOR COUNCIL CONSIDERATION Report Number:95-1526C
11110,06 11-7-95
STAFF REPORT Coun1 Action:
W ❑ Special Order of Business
CITY COUNCIL MEETING DATE November 13, 1995 ElPublic Hearings
❑ Consent Agenda
J Council Business
Item Description:
Consideration of Ordinance No. 567 Amending Chapter 202 of the
Municipal Code, Entitled "Public Improvements"
Administrator's Review/Recommendation:
- No comments to supplement this repo
- Comments attached.
Explanation/Summary (attach supplement sheets as necessary.)
SUMMARY;
At the September 26, 1995 Council meeting, a public hearing was held to
introduce the proposed amendments to Chapter 202 of the Municipal Code,
Entitled "Public Improvements" . Additions to this chapter are:
1 . Improvement type and cost apportionment, this segment explained the
method in which assessment costs would be determined for
reconstruction projects and the percentage assessed.
a. Street reconstruction, 50%
b. Street resurfacing, 50%
c. Sidewalks 0%
d. Sealcoating / Mntce 0%
e. Water & Sewer mains 50%
f . Water & sewer trunks 100% to the benefitted district owners
g. Water & sewer service 100%
h. Surface Water Imp. 50% to the property owners, or 50% to
the benefitted district owners
2 . Methods of assessments that would explain which kind of method or
combination of methods would be utilized in determining how a project
would be assessed.
a. Unit assessment
b. Area assessment
c. Adjusted front footage (various lot sizes and dimensions)
These are the additions to Chapter 202 and are underlined in the document .
This will be the final reading of the ordinance, at which time Council may
consider action on Ordinance No. 567 . Staff also requests that Council
consider denying Ordinance No. 560 which was the Assessment Policy written
by staff .
Should Council have any questions or concerns regarding this matter, please
feel free to call me.
/-Zr eA- /
Michael Ulrich, Director of Public Works
RECOMMENDATION;
Waive the reading and adopt Ordinance No. 567 Amending Chapter 202 of the
Municipal Code, Entitled "Public Improvements" . Deny Ordinance No. 560
entitled Public Improvement Assessment Policy.
ORDINANCE NO. 567
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
AN ORDINANCE AMENDING CHAPTER 202 OF THE MUNICIPAL CODE OF THE
CITY OF MOUNDS VIEW ENTITLED "PUBLIC IMPROVEMENTS"
The Council of the City of Mounds View does hereby ordain:
SECTION I . Chapter 02_9x: mproveme_nt type and
Apportionment Of Cost is amended by renumbering the existing
paragraph as Subdivision 1 and by adding the following:
Subd. 2
a. Street Reconstruction Including Curb and Gutter.
The cost of street reconstruction shall be recovered by
the adjusted front footage method. The front footage
rate shall be determined by dividing the project cost by
the total number of adjusted front feet in the project
area x the individual adjusted front footage x one-half
(1/2) . The assessments per ad-lusted front foot may vary
depending on the underlying zoning of a parcel .
Assessments for residential properties which are on
collector or arterial streets shall be adjusted so that
the amount of the assessment shall be the same as if the
project were constructed to residential street standards .
The remaining cost shall be recovered by means of the
general ad valorem property tax paid by the entire
community or by other funds that may become available to
the City for infrastructure cost recovery.
b. Street Resurfacing. Street resurfacing is commonly
known and referred to as street overlaying whereby a new
bed of road material such as bituminous is installed over
an existing paved road to a specific thickness .
Assessments shall be determined by the adjusted front
footage method.
c . Sidewalk. Sidewalk improvements may be done in
conjunction with a street reconstruction or as a separate
project . In any event, cost of sidewalk improvements
shall be recovered by means of the general ad valorem
property tax paid by the entire community or by other
funds that may become available to the City for
infrastructure cost recovery.
d. Sealcoating. Sealcoating, patching and cracksealing
are considered general maintenance activities and the
expenses of such acts will be paid for by ad valorem
property tax or any other funds available to the City at
that time.
e. Sanitary Sewer and Water Mains . Repair and
replacement of sewer or water mains is usually done in
conjunction with a street reconstruction project and the
cost Of this work should be included as part of the total
major street project cost and should also be considered
to be included in the rate assessed for street
rec•. - ' •• _ _ - - - ' - -d that the rrd
replacement work results in a greater benefit to some
properties and not to others, the Council should consider
establishing a different assessment rate based on the
benefits received.
f . Sanitary Sewer and Water Trunk Improvements . Trunk
sewer and water mains are usually designed to carry
larger volumes of flow than are necessary within an
immediate property area in order to serve additional
properties beyond the area of their immediate placement .
Therefore, 100 percent (100%) of the cost of trunk
improvements will be assessed on a unit basis to all
properties within a district deemed to be benefitted from
the trunk improvements .
Sewer and Water Services . Individual sewer and
water services benefit only the properties they serve and
100 percent (100%) of their cost shall be assessed to the
property for which they are installed.
h. Drainage Improvements . Storm drainage and
ponding/basin systems are usually constructed to serve a
specific drainage or "watershed" district . The cost of
drainage improvements shall be one-half (1/2) assessed.
The remaining cost will be paid for by the Storm Water
Surface Utility and/or by an ad valorem property tax paid
by the entire community or by other funds that may become
available to the City for infrastructure cost recovery.
Storm sewer reconstruction normally takes place together
with street reconstruction projects and the costs shall
be assessed in accordance with the assessment policies
related to street improvements . Site specific
improvements would be assessed at a one-half (1/2) rate,
to the benefitting properties .
i . Special Conditions . Special consideration shall be
given to the "age" of a street or utility system when
determining the proportion of cost to be assessed to
benefitted properties . If it is necessary to reconstruct
or resurface a street or perform major repair/replacement
work on sewer and water utilities, before a reasonable
amount of time (10 to 12 years for resurfacing, 12 to 17
years for partial reconstruction and 17 to 25 years for
total reconstruction) the assessment shall be calculated
on a pro-rated basis . The remaining cost shall be
recovered by means of the general ad valorem property tax
paid by the entire community or by other funds that may
�• — o . _ > _ - - • — -ity for infra- - - - _0 _
recovery.
Subd.3
METHODS OF ASSESSMENT
a. The nature of an improvement determines the method
of assessment . The objective is to choose an assessment
method which will arrive at a reasonable, fair and
equitable assessment which will be uniform upon the same
class of property within the assessed area. The most
frequently recognized assessment methods are: the unit
assessment, the front footage assessment and the area
assessment . Depending upon the individual project, any
one or a combination of these methods may be utilized to
arrive at an appropriate cost distribution. City staff
will consider all methods and weigh their applicability
to the project and present a recommendation to the City
Council in the form of a mock assessment roll (or rolls) .
A description of each assessment and its corresponding
policy application is presented. A separate section
(Section III) will identify the appropriate matchup of
method with a specific type of project and analyze why
each is generally used.
The purpose of assessment formulas is to allocate
assessed costs among benefitted properties, the formula
should result in a allocation of assessments which is
reasonably related to the benefit received. Any one
predetermined formula will not be appropriate in all
cases because of circumstances unique to the relationship
between the specific project and the specific properties
benefitted. When considering an assessment method or
formula for any given project, it may be necessary to
combine assessment methods or to modify the methods
described below. Therefore, the following description of
methods of assessments should be regarded as guidelines,
which may not be appropriate in all cases .
b. Unit Assessment . A unit assessment shall be derived '
by dividing the total project cost by the number of
Residential Equivalent Density (RED) units in the project
area. A RED unit is defined as a single family
residential unit . All platted and unplatted property will
assigned RED unit values equivalent to the underlying
zoning. When the existing land use is less than the
highest and best permitted use, the Council may consider
the current use as well as the full potential of land use
in determining the appropriate number of RED units .
Otherwise, the following RED chart will apply on a per
unit basis, subject to adjustment by the Council for any
inequities :
Single Family 1 . 00 RED
Duplex 1 . 00 RED
Condominium 0 . 80 RED
Multifamily (3 units or more) 0 . 80 RED
Townhouse 0 . 80 RED
Commercial 2 . 00 Units
Industrial 2 . 00 Units
The unit approach has proven to be the best method in
those instances whereby the improvement largely benefits
everyone to the same degree and the cost of the
improvement is not generally affected by parcel size.
c . Area Assessment . The assessable area shall be
expressed in terms of the number of acres or
the number of square feet subject to
assessment . When determining the assessable
area, the following considerations will be
given:
1 . Ponding Assessment Consideration. Lakes, ponds
and swamps may be considered a part of the assessable
area of a parcel .
2 . Road Right-of-Way Assessment Consideration. Up to
20 percent (20%) of the gross acreage may be deducted for
street right-of-way purposes within unplatted parcels of
five acres or more depending upon the parcel
configuration and is only applicable to single family
residential use. Parcels of less than five acres may not
qualify and may be assessed full acreage. The reason for
this size restriction is that , in most instances, parcels
of less than five acres cannot support an internal public
road system.
3 . Park Dedication Assessment Consideration. When
park land is dedicated as part of a residential
development, as required by Subdivisions Code - Chapter
1204 . 02 , the developer shall not be assessed an acreage
charge on the portion of land dedicated.
d. Front Footage Assessment . The actual physical
dimensions of a parcel abutting an improvement (ie. ,
street, sewer, water, etc . ) will generally not be
construed as the frontage utilized to calculate the
assessment for a particular parcel . Rather, an "adjusted
front footage" will be determined. The purpose of this
method is to equalize assessment calculations for lots of
similar size. Individual parcels by their very nature
differ considerably in shape and area. The following
procedures will apply when calculating adjusted front
footage. The selection of the appropriate procedures will
== == - mined by he_specif-i-c conf igur trer—e he
parcel . All measurements will be scaled from available
plat and section maps and will be rounded down to the
nearest 1/2 foot dimension with any excess fraction
deleted.
e. Categorical type descriptions are as follows :
Standard Lots
Rectangular Variation Lots
Triangular Lots
Cul-de-sac Lots
Curved Lots
Irregularly Shaped Lots
Corner Lots
Flag Lots
Double Frontage Lots
The ultimate objective of these procedures is to arrive
at a fair and equitable distribution of cost whereby
consideration is given to lot size and parcels are
comparably assessed.
1. Standard Lots. In this instance, the adjusted front footage for rectangular
lots will be the actual front footage of the lot. The frontage measured shall
be the lot width at the front lot line.
MAIN AVE.
so' 90• — Adj. Front Footage
EXAMPLES
A Lot A-50'
Lot B-90'
2. Rectangular Variation Lots. For a lot which is approximately rectangular
and uniform in shape, the adjusted front footage is computed by averaging
the front and back sides of the lot. This method is used only where the
divergence between front and rear lot lines is 20 feet or less.
lvl A I N A V/c. _ Adj. Front Footage
s° i° ' I• EXAMPLES
Lot A-90: 110 = 100'
A F 2
Lot B-701- 80 = 75'
2
Ho' 80'
3. Triangular Lots. For a triangular shaped lot, the adjusted front footage is
computed by averaging the front and back lot lines. The measurement at
the back lot line shall not exceed a maximum distance in depth of 150 feet. -
M A I r\l t`-'/ .
ICC. �2..2 , Adj. Front Footage
\ EXAMPLES
Lot A-100 : 40 = 70'
A 8 \ G ' 2
/
Lot B-40 : 130 = 85'
2
`1.° L ' — �I — — — — Lot C-120 0 = 60'
2
•
4. Cul-de-Sac Lots. The adjusted front footage for those lots that exist on cul-
de-sacs will be calculated at the midsection of the lot at the most
reasonably defined and determinable position. This line will be computed
by connecting the midpoints of the two side lot lines. Or, if the lots are
similar in nature and configuration, a common lot width, such as the
standard set back of 30' may be assigned based upon an evaluation of
typical lots within the subdivision.
Adj. Front Footage
NA ,� I I\) CIRCLE - --- EXAMPLES
\,,,,,,,.... ........7) ...r.3; Lot A- 75'
\ ry `)� L Lot B-110
Lot C- 80'
r
7S' • rio _" _ >t
A - 8 N
5: Curved Lots. In certain situations such as those where lots are located .
along meandering trail system streets, read patterns create curvilineal
frontages. In such instances, the adjusted front footage will be the width
of the lot measured at the midpoint of the shortest side lot line.
���
L A��'
,'� " l�� �> Adj. Front Footage
4' r \, EXAMPLES
Lot A- 70'
/' t_50' Lot B- 90'
j ____ __- ! Lot C-150'
�
;c' i
•
6. Irregularly Shaped Lots. In many cases, unplatted parcels that are legally
described by a metes and bounds description are irregular and odd
shaped. The adjusted front footage will be calculated by measuring the
lot width at the 30 foot building setback line.
MAIN A V E. Adj. Front Footage
• I i _ EXAM f_'_LE S
-� - - - -.- - - -- .- - _ _ _ _ _ .-
Lot A-115'
Lot B-140'
Lot C-125'
•
7. Corner Lots
a) On a corner lot, 100 percent (100%) of the adjusted front footage
of the short side will be assessed and 25 percent (25%) of the adjusted
• front footage of the long side will be assessed for improvements
benefitting the respective sides. The length of the property sides and riot
the orientation of the principal building shall determine adjusted front
footage in this case. A series of lots (two or more) under common
ownership shall be considered as one parcel or lot for determining which
is the short or long side of a property. However, this shall only apply to
series of lots on which only one principal building is situated.
Adj. Front Footage
EXAMPLES
Lot A-Side 1 = 43.75'
Side 2 = 95'
_ Lot B-Side 1 = 87.5'
riSide 2 = 125'
-
.61
n !
,UTAIM AMIE.
b) . General Commercial Zoned Corner Lots. No allowance relief will be
granted because of the higher inherent property value associated with
improved traffic frontage and greater visibilily along business district
and industrial park intersections. The adjusted front footage shall be the
entire frontage measured along the setback line comprising the building
envelope.
Adj. Front Footage
•
EXAMPLES
/;23 Lot A-200'
i
— _._.... -
Lot B-390'
i - ZS
►/ -1 • 't(2-
O t _
__ - 130 - ---r --- - - - - - 17.5-,- - - - - - -
a O
0. Flag Lots. Properties which utilize a narrow private easement or
maintain ownership of access to their property exceeding a minimum
length of 125 feet, thereby having a small frontage on a street, will be
assigned an adjusted front footage of 75 feet. This dimension is consistent
with the subdivision ordinance which prescribes such length as the
minimum lot frontage along a public roadway. The adjusted front footage
for flag lots whose driveway access is under 125 feet will be measured at
the building setback line from the access terminus.
Adj. Front Footage
EXAMPLES
MAIN AVE. �� Lot A-75',
Lot B-90
30
< i F
I
9. Double Frontage Lots. If a parcel, other than a corner lot, comprises
frontage on two streets and is eligible for subdivision, then an adjusted
front footage assessment will be charged along each street. For double
frontage lots lacking the necessary depth for subdivision, only a single -
adjusted front footage will be computed. The frontage with driveway
access to front of house, shall be assessed:
_• _..__ ___.._._-._ Adj. Front Footage
MAIN A'✓ E. �tiIArN AVE EXAMPLES
g v, Lot A-220' -
Lot B- 80'
D
r /
'
SECTION II . This ordinance is effective thirty
days after its publication.
Introduced and read by the City Council of the City of Mounds View
on September 26, 1995 .
Read and passed by the City Council of the City of Mounds View
this 13 day of November, 1995 .
ATTEST:
ADMINISTRATOR MAYOR
(SEAL)
APPROVED AS TO FORM:
CITY ATTORNEY
CHUM OF Agenda Section:11 C
REQUEST FOR COUNCIL CONSIDERATION Report Number95-15 2 7 C
111706Report Date: 11-9-95
STAFF REPORT Council Action:
W ❑ Special Order of Business
CITY COUNCIL MEETING DATE November 13, 1995 ❑ Public Hearings
❑ Consent Agenda
Council Business
Item Description: Consideration of Joint Powers Agreement, Mounds View/New Brighton/
Dynex Industries
Administrator's Review/Recommendation:
--r
- No comments to supplement this report ��W
- Comments attached.
Explanation/Summary (attach supplement sheets as necessary.)
SUMMARY;
In the Spring of 1995, Dynex Industries was given approval by the Mounds View City Council for
an expansion of their facilities at 4851 Mustang Drive. As a part of this approval, Dynex was
directed (by the Mounds View/SLP/Blaine Fire Department) to add an additional fire hydrant on the
property to assist in fire suppression.
After reviewing the available utilities servicing the property, it was decided that the property could
be most reasonably serviced by an existing New Brighton water line. The plan for the hydrant is
to tap the existing New Brighton line and run an approximately 100 foot lead onto the Dynex
property terminating at the required hydrant.
Because of the need to utilize a New Brighton line, a Joint Powers Agreement is necessary
between the two cities. The attached agreement was the result of numerous meetings between
Staff representing both communities. The document has been reviewed by the City Attorney and
found to be satisfactory for the desired intent.
One note, Mounds View is named as a responsible party in the Agreement. Brian Sjoberg of Dynex
has been informed that should the Mounds View City Council elect to enter into this agreement,
a supplemental agreement between Mounds View and Dynex will need to be executed in order to
transfer responsibilities listed in the Mounds View/New Brighton Agreement to Dynex.
rl
Paul Harrington, Communilj tevelopment Coordinator
RECOMMENDATION;
By motion, authorize the Mayor and Clerk-Administrator to execute the Joint Powers Agreement and further, authorize
Staff to draft a supplemental agreement between the City of Mounds View and Dynex Industries.
ILdliiof
NEW
�_ BRIGH [U\
the city that works for you
October 26, 1995
Paul Harrington
CITY OF MOUNDSVIEW
2401 Highway 10
MoundsView, MN 55112
Dear Paul,
Enclosed is the original of the Joint Powers Agreement for Water Service to the Dynex Corporation. It has
been executed by Mayor Benke and Manager Fulton. Please have the document executed by your mayor and
manager and return the original for our files.
Thank you.
Sincerely,
P.K. Lindquist
Adminstration
Enclosure
City Manager and Administration
803 Fifth Avenue NW• New Brighton, MN 55112 • (612) 638-2040 • FAX (612) 638-2044
JOINT POWERS AGREEMENT
BETWEEN
CITY OF NEW BRIGHTON, MINNESOTA
AND
CITY OF MOUNDS VIEW, MINNESOTA
THIS AGREEMENT, made this day of , 1995, by and between the
City of New Brighton, Minnesota, hereinafter called "New Brighton" and the City of Mounds
View, Minnesota, hereinafter called "Mounds View", witnesseth:
WHEREAS, Mounds View has certain property in that City generally located at 4751
Mustang Drive (hereinafter the "Subject Property"); and
WHEREAS, the Subject Property is in need of available water service for fire protection
purposes; and
WHEREAS, the most economically feasible method of providing such service to the
Subject Property is to provide for connection of the Subject Property to existing nearby water
mains in the City of New Brighton;
NOW, THEREFORE, it is agreed by and between the parties hereto as follows:
1. The type of service to be provided to the Subject Property shall be a six inch
service and hydrant for fire protection purposes and no other purposes.
2. The water connection and service to the Subject Property shall be subject to all
provisions of the New Brighton City Code insofar as they apply to this
Agreement.
3. The City of Mounds View shall construct, at its expense, a six inch service from
the City of New Brighton water main to the Subject Property, a shut-off valve
within the public right-of-way, and a hydrant for fire protection purposes. The
hydrant shall include a lockable device meeting the approval of the City of New
Brighton. Plans for such project shall be approved by the New Brighton city
engineer. Mounds View shall secure an excavation permit for construction of the
project, shall pay all reasonable and customary fees for such permit, and shall
restore all property in the city of New Brighton to its original condition following
construction of the project.
4. Mounds View shall pay New Brighton for water for fire protection purposes based
on estimated volumes at the then current water rate charged by the City of New
Brighton.
•
CLL91918
NE136-24 1
5. New Brighton shall have the right to shut off service to the Subject Property in
the event Mounds View does not pay charges due under this Agreement or fails
to perform any other obligation imposed on Mounds View by this Agreement.
6. Mounds View shall have the right to make and collect any charges for providing
such service to the Subject Property.
7. After initial construction, Mounds View shall be responsible for all repairs
between the water main and the hydrant on the Subject Property.
8. This Agreement shall remain in effect until December 31, 2015, and shall be
automatically continue thereafter unlessterrninated, by not less-than-X80 days -
written notice by either party; provided, however, that this Agreement shall
automatically terminate upon sale of the Subject Property by Dynex, its current
owner.
9. This Agreement shall be effective upon adoption of a resolution by the city
council of each party approving this Agreement, and execution hereof by
authorized officials of the parties.
CITY OF NEW BRIGHTON
By dr-
By
'
CITY OF MOUNDS VIEW
By
By
CLL91918 2
NE136-24
CM OF Agenda Section: 11.D
REQUEST FOR COUNCIL CONSIDERATION Report Number:95-1528C
Report Date: 11-9-95
STAFF REPORT Council Action:
��� ❑ Special Order of Business
CITY COUNCIL MEETING DATE November 13, 1995 ❑ Public Hearings
❑ Consent Agenda
CA Council Business
Item Description:
Consideration of Resolution No. 4835 Approving Reclassification of
Community Development Coordinator
Administrator's Review/Recommendation:
- No comments to supplement this report
- Comments attached.
Explanation/Summary (attach supplement sheets as necessary.)
iSUMMARY;
As per the organizational review plan discussed in 1994 to review and
consider reclassification of the Community Development Coordinator position
by the end of 1995, the attached Resolution has been prepared for Council
consideration. It is recommended that the reclassification from Community
Development Coordinator to Community Development Director and the following
compensation schedule will become effective January 1, 1996:
Step 1 Step 2 Step 3 Step 4 Step 5
$48,720 $51,765 $54,810 $57,855 $60,900
Samantha •rdu • , City JAdministrator
RECOMMENDATION;
Waive the Reading and Adopt Resolution No. 4835 Approving the
Reclassification of the Community Development Coordinator
RESOLUTION NO. 4835
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING THE RECLASSIFICATION OF THE COMMUNITY
DEVELOPMENT COORDINATOR
WHEREAS, the Community Development Coordinator assumed the responsibilities of
overseeing the Engineering Division and Community Development Department in 1993; and
WHEREAS, at that time the organizational plan was to review the classification of the
Community Development Coordinator and evaluate his performance with the purpose of
reclassifying to Community Development Director upon satisfactory evaluation; and
WHEREAS, Paul Harrington's performance as Community Development
Coordinator has been exemplary; and
WHEREAS, reclassifying the position from Community Development Coordinator to
Community Development Director is consistent with the management goals of the
organization and more closely identifies duties and responsibilities with job classification.
NOW, THEREFORE, BE IT RESOLVED that the City Council in and for the City
of Mounds View does hereby reclassify the position of Community Development Coordinator
to Community Development Director effective January 1, 1996 with the following 5 step
compensation plan:
Step 1 Step 2 Step 3 Step 4 Step 5
$48,720 $51,765 $54,810 $57,855 $60,900
BE IT FURTHER RESOLVED that Paul Harrington will commence his new
reclassification at Step 1, effective 1/1/96 and advance through the Step Plan according to
City policy.
Adopted this 13th day of November, 1995.
ATTEST:
Mayor
(SEAL)
City Administrator
CITY
OF Agenda Section: 11.D
REQUEST FOR COUNCIL CONSIDERATION Report Number: 95-1523c
nVIDSReport Date: 11-9-95
STAFF REPORT Council Action:
W ❑ Special Order of Business
CITY COUNCIL MEETING DATE November 13, 1995 ❑ Public Hearings
❑ Consent Agenda
a Council Business
Item Description: Consideration of Contract for Utility Rate Study Proposal
Administrator's Review/Recommendation:
- No comments to supplement this report
- Comments attached.
Explanation/Summary (attach supplement sheets as necessary.)
SUMMARY;
Please find attached the Letter of Understanding from Tautges, Redpath and Company, Ltd., for
the update to the Utility Rate Schedule that they proposed to conduct at a fee of no more than
$2,600. This proposal is consistent with the Council's plan for periodical updates the City's
Utility Rate Structure.
Sa antha Ord, no, City Administrator
RECOMMENDATION;
Waive the Reading and Adopt Resolution No. 4841 Approving the Contract with Tautges,
Redpath and Company, Ltd., for Utility Rate Update
RESOLUTION NO. 4841
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RE - PPROVING-THE-CON-TRAU WITH—TAtJTGE EDPA11
it r'ti i ri 01 L L1., L f tJ.
CERTIFIED PUBLIC ACCOUNTANTS
October 18, 1995
Cites
2401 Highway 10
Mounds View, MN 55112-1499
This letter is to confirm our understanding of the terms and objectives of our engagement and the
nature and limitations of the services we will provide.
We will assemble, from information management provides, the projected balance sheet and related
statements of income, retained earnings, and cash flows of the City of Mounds View, Minnesota
as of December 31, 1995 through December 31, 2000. We will not express any form of
assurance on the achievability of the projection or reasonableness of the underlying assumptions.
An assembly of a financial projection involves the computer processing of, and the mathematical
and other clerical functions related to, the presentation of the projection, which is based on
management's assumptions. An assembly does not include evaluating the support for the
assumptions underlying the projection.
If for any reason we are unable to complete our assembly of your financial projection, we will not
submit the projection or issue a report on it as a result of this engagement.
A financial projection presents, to the best of management's knowledge and belief,the City's
expected financial position, results of operations, and cash flows for the projection period
assuming that water and sewer rates determined will provide increase for adequate retained
earnings.
It is based on management's assumptions, reflecting conditions it expects would exist and courses
of action it expects would be taken during the projection period assuming that water and sewer
rates are adequate to provide for adequate increases in retained earnings.
Management is responsible for representations about its plans and expectations and for disclosure
of significant information that might affect the ultimate realization of the projected results.
Even if water and sewer rates determined will provide for adequate increases in retained earnings,
there will usually be differences between the projected and actual results, because events and
circumstances frequently do not occur as expected, and those differences may be material. Our
report will contain a statement to that effect.
In order for us to complete this engagement, management must provide assumptions that are
appropriate for the projection. If the assumptions provided are inappropriate and have not been
revised to our satisfaction, we will be unable to complete the engagement, and, accordingly, we
• will not submit the projection or issue a report on it.
The projection and our report are for the use of management only and are not to be distributed to
outside users for-any purpose.
We estimate our fee for the assembly of the projection will be approximately$2,300 to $2,600.
We appreciate the opportunity to be of service to you and believe that this letter accurately
summarizes the significant terms of our engagement. If you have any questions, please let us
know. If you agree with the terms of our engagement as described in this letter, please sign the
enclosed copy to confirm your understanding, and return it to us.
Sincerely,
TAUTGES, REDPATH& CO., LTD.
David J. Mol, CPA
DJM/clg
RESPONSE:
This letter c ^*1v sets forth the i. derstanding of the City of Mounds View:
Signature: _ , _
Title:
Date:
RESOLUTION NO. 4841
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING THE CONTRACT WITH TAUTGES, REDPATH AND
COMPANY, LTD. FOR_UTILI RATE UPDATE
WHEREAS, the City Council has decided that it is in the best interest of the
City to periodically review the Utility Rate Structure; and
WHEREAS, the City's auditing firm of Tautges, Redpath and Company, Ltd.
proposes to conduct a study at a fee not to exceed $2,600.
NOW, THEREFORE, BE IT RESOLVED that the City Council in and for the City
of Mounds View hereby authorizes the Mayor to execute the attached agreement for
the Utility Rate Update.
Adopted this 13th day of November, 1995.
ATTEST:
Mayor
(SEAL)
City Administrator
\) Agenda Section:
� REQUEST FOR COUNCIL CONSIDERATION Report Number:
STAFF REPORT Report Date:
Council Action:
Special Order of Business
CITY COUNCIL MEETING DATE NOVEMBER 13, 1995 ] public Hearings
0 Consent Agenda
INFO PROVIDED AT MONDAY'S MEETING 0 Council Business
Item Descriptio
Resolution Establishing Compensation for Interim City Administrator
Administrator's Review/Recommendation:
- No comments to supplement this report
- Comments attached.
Explanation/Summary (attach supplement sheets as necessary.)
UMMARY;
Consideration of establishing the Interim City Administrator's, Paul
Harrington, compensation package was discussed at the November Work
Session. The attached Resolution outlines the compensation terms which will
take effect on - •er 27, 1995.
Samantha Ord no, Cit Administrator
•
•
•
J ECOMMENDATION;
d
REQUEST FOR COUNCIL CONSIDERATION RReepa mb :
poorrt Nuumbeer:
STAFF REPORT Report Date:
„ ''` Council Action:
3 Special Order of Business
CITY COUNCIL MEETING DATE NOVEMBER 13, 1995 Public Hearings
❑ Consent Agenda
INFO PROVIDED AT MONDAY'S MEETING 0 Council Business
Item Descriptio
Resolution Establishing Compensation for Interim City Administrator
Administrator's Review/Recommendation:
- No comments to supplement this report
- Comments attached.
Explanation/Summary (attach supplement sheets as necessary.)
SUMMARY;
Consideration of establishing the Interim City Administrator's, Paul
Harrington, compensation package was discussed at the November Work
Session. The attached Resolution outlines the compensation terms which will
take effect on •er 27, 1995.
Li
Samantha Ord no, Cit Admin strator
RECOMMENDATION;
RESOLUTION NO. 4845
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION ESTABLISHING COMPENSATION FOR INTERIM CITY ADMINISTRATOR
WHEREAS, on October 23, 1995, the City Council named Paul Harrington as the
Interim City Administrator, and
WHEREAS, compensation for the position must be established by Council
Resolution.
NOW, THEREFORE, BE IT RESOLVED THAT the City Council in and for the City
of Mounds View does hereby approve the following compensation provisions for the
Interim City Administrator, Paul Harrington:
1. A monthly increase of $1,000 added to current and reclassified salary.
2. Monthly car allowance of $200 with mileage paid for greater Metropolitan area
meetings, conferences and other activities.
BE IT ALSO RESOLVED THAT the compensation provisions are effective as of
Monday, November 27, 1995 and terminate upon the official employment
commencement of the new City Administrator.
Adopted this 13th day of November, 1995.
ATTEST:
Mayor
(SEAL)
City Administrator
CITY OF Agenda Section: ] 1 F
REQUEST FOR COUNCIL CONSIDERATION Report Number:95=1530C
1110i06Report Date: 11-9-95
STAFF REPORTCouncil Action:
� ❑ Special Order of Business
CITY COUNCIL MEETING DATE November 13, 1995 ❑ Public Hearings
❑ Consent Agenda
C Council Business
Item Description: Consideration of Appointing Interim Finance Coordinator and Setting
Compensation
Administrator's Review/Recommendation:
- No comments to supplement this report
- Comments attached.
Explanation/Summary (attach supplement sheets as necessary.)
SUMMARY;
Due to the departure of the City's Finance Director, the Mayor has requested an interim
classification and compensation package for Mary Tatarek who will be assuming the
responsibilities for leading the Finance Department until such time that a new Finance Director
is employed. The attached resolution has been drafted regarding the reclassification and
compensation.
Samantha �rduno, Ci Admin trator
\ I
J ECOMMENDATION;
Waive the Reading and Adopt Resolution No. 4840 Approving Mary Tatarek as Interim Finance
Coordinator and Approving Interim Compensation
•
RESOLUTION NO. 4840
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING MARY TATAREK AS INTERIM FINANCE
COORDINATOR AND APPROVING INTERIM COMPENSATION
WHEREAS;the-departure of the-Cites-Finance-Director-req-uir-es-action-to
declare an interim person in charge of the Finance Department until such time that a
new Finance Director is employed; and
WHEREAS, the most senior person, Mary Tatarek, has agreed to take on the
responsibilities of the lead person in the Finance Department; and
WHEREAS, it is necessary to establish an interim classification of Finance
Coordinator and establish a compensation package in conjunction with the
classification.
NOW, THEREFORE, BE IT RESOLVED by the City Council in and for the City
of Mounds View that the following actions are hereby approved:
1. The classification of Interim Finance Coordinator is hereby established.
2. Mary Tatarek is hereby appointed Interim Finance Coordinator.
3. The compensation for this position will be an additional $750 per month.
4. Mary Tatarek's position as Accountant and Interim Finance Coordinator
will be reevaluated subsequent to the new City Administrator's review for
the purpose of a permanent reclassification consistent with the new
administrator's structure of the Finance Department.
5. The compensation is effective 11-13-95 and will terminate upon the
commencement of employment of the new Finance Director.
Adopted this 13th day of November, 1995.
ATTEST:
Mayor
(SEAL)
City Administrator
WY OF Agenda Section: 11G__
REQUEST FOR COUNCIL CONSIDERATION Report Number: 95-1531C
'VS Report Date: 1 l-9-95
STAFF REPORT Council Action:
❑ Special Order of Business
CITY COUNCIL MEETING DATE November 13, 1995 ❑ Public Hearings
❑ Consent Agenda
Council Business
Item Description: Consideration of Resolution No. 4837 Approving Contract with the Brimeyer
Company, Ltd. for Executive Search Services
Administrator's Review/Recommendation:
- No comments to supplement this report
- Comments attached.
Explanation/Summary (attach supplement sheets as necessary.)
SUMMARY;
On Monday, November 6, 1995, the City Council received six proposals for
Executive Search Services for the process of recruiting a new City Administrator.
Upon review of all of the proposals the City Council selected The Brimeyer Group,
Inc. to conduct the recruitment process. The firms total fees and expenses were as
follows:
The Brimeyer Group, Inc. $16,000
Personnel Decisions, Inc. $20,500 ,
Jensen, Oldani and Cooper $15,500
The PAR Group $16,000
David M. Griffith & Associates, Ltd. $16,000
Isaacson Miller $14,000
The contract is attached for your consideration. The fee is $13,500 with a not to
exceed expense amount of $3,500 and with a timeline of not more than 16 weeks
except for any unusual circumstances that may arise.
m�_
Sa antha 0 dunotY Administrator
RECOMMENDATION;
Waive the Reading and Adopt Resolution No. 4837 Approving the Contract with the
Executive Search Firm of The Brimeyer Group, Inc.
EXHIBIT A
PROPOS,
City of Mounds View, Minnesota
City Administrator
A PROPOSAL SUBMITTED BY:
THE BRIMEYER GROUP, INC.
EXECUTIVE SEARCH CONSULTANTS
904 MAINSTREET, #205
HOPKINS, MN 55343
November 1, 1995
City of Mounds View
Page One
Introduction
The Brimeyer Group, Inc. assists clients in the search for and selection of professionals who
exceed client expectations. Our work is primarily in the public sector assisting boards,
councils, and commissions in hiring top management positions. We see our role as an
extension of your human resource efforts. We are committed to working together with our
clients to complete critical staffing assignments using a process which has proven to be
thorough and successful. Through performance, we are striving to earn a reputation that places
us at the top of our profession.
ADVANTAGES OF SELECTING THE BRIMEYER GROUP
A. The Brimeyer Group, Inc. has extensive experience in identifying and
recruiting public officials including work for cities, counties, associations,
and semi-public agencies.
B. The Brimeyer Group, Inc. is committed to accurately portraying all
candidates to the City so that the City's satisfaction may be assured.
C. The Brimeyer Group, Inc. is likewise committed to accurately portraying
the position to the candidates to prevent unrealistic expectations.
D. The Brimeyer Group, Inc. will maintain continual contact with the client
throughout the search. We will also keep the candidates informed as the
search progresses.
E. Our approach to executive search involves the client playing an active role
in the process. The client is always the final authority in the evaluation and
selection of candidates. We make every effort to promote maximum client
input throughout the entire process and, in addition to our milestone
meetings with the client, we will provide periodic updates.
F. Our experience in public sector management and executive search coupled
with our knowledge of viable candidates ensure the best possible pool of
candidates.
G. The Brimeyer Group can develop, at no extra charge, a Work Program for
the successful candidate which outlines the expectations of the City and the
City Administrator.
H. Research Staff and support personnel are assigned to each engagement on
an "as needed" basis making the search the most cost effective.
City of Mounds View
Page Two
Consultant
James L. Brimeyer
Jim has twenty years of experience in public sector management and has been involved in
executive search since July, 1988. Mr. Brimeyer served in public administration in four cities,
three as City Manager, including his last position in St. Louis Park, Minnesota (pop. 45,000),
with a budget of$28 million and 230 employees. He also served in Mounds View, Ohio, and
Wood Dale, Illinois. He began his career as Assistant City Manager in Park Ridge, Illinois,
after obtaining a master's degree in Public Administration from Northern Illinois University.
His bachelor's degree is from Loras College in Dubuque, Iowa.
Mr. Brimeyer has concentrated his efforts in public sector recruiting at the top management and
mid-management levels. He also performs executive search for private sector organizations that
have a relationship with municipalities, counties, and other public sector agencies. He has
acted as a facilitator for strategic planning and goal setting activities for several organizations,
at both policy-making and administrative staff levels.
Mr. Brimeyer is past President of the Ohio City Management Association. He belongs to the
International City Management Association, the Metropolitan Area Management Association,
the Minnesota City Management Association, the National Forum for Black Public
Administrators, and the Minnesota Municipal Utilities Association. He is active in the
TwinWest Chamber of Commerce. He is Past President of the St. Louis Park Rotary and Past
President of the Rotary Foundation Board.
Mr. Brimeyer is an adjunct faculty member in the Graduate School of Public Administration at
Hamline University.
The Search Process
We anticipate the search for the City Administrator for the City of Mounds View will take
from three to four months (90 to 120 days) from the time we are retained to the time the City
Council makes an offer. This is somewhat dependent on the time required to screen candidates,
and the availability of the City Council to review consultant reports and conduct final
interviews. We have prepared a preliminary timetable which corresponds to the various steps
in the process. After further discussions with the City Council we will refine the timetable and
develop a target date for the reporting of the new City Administrator.
• Conducting a search involves a process that can have far-reaching ramifications for the success
or failure of an organization. To insure success, we will use the following process:
City of Mounds View
Page Three
PHASE I
Position Profile
A highly successful search begins with a thorough definition and agreement by the City on each
aspect of the position to be filled. During this initial phase our consultants will meet with the
City Council, Department Heads, and key staff to learn more about your goals and objectives.
Critical factors to be determined include position responsibility and authority; reporting
relationships; educational and experience requirements; personal and leadership qualities;
management style, and organizational priorities. The listing of priorities serves a two-fold
purpose: It assists the hiring authority in developing a consensus on what is important for the
organization and it alerts potential candidates to the important issues of the organization.
Of equal importance to the success of the search is identifying the community priorities and
environment in which the City Administrator must function. We would expect to meet with
selected representatives from the community to further assess the climate within which the
selected candidate will most effectively perform. This may be accomplished through individual
interviews or through a public forum. Prior to our meetings we will supply an Ideal Candidate
Profile Survey to assist the interviewees in assembling their ideas on what should be included in
the Position Profile. This survey may be modified and approved prior to distribution to
participating individuals.
As a result of the meetings we will reach an understanding of the critical specifications of the
position and we will draft a Position Profile. A great deal of emphasis is placed on the
agreement of this analysis. Without this information, it is difficult to determine how potential
candidates will affect the City's plans and organizational team. The final Position Profile
becomes the document against which we evaluate prospective candidates.
During the meeting with the City Council, agreement will be reached concerning the number of
qualified candidates that will be interviewed before making a final decision.
PHASE II
Place Announcements - Recruit Candidates
After the Profile is approved, we will conduct a comprehensive program to contact candidates
and determine sources of candidates. In addition to placing announcements in the appropriate
professional and trade journals, we will identify potential candidates through personal contacts
with public sector professionals and other members of similar organizations. In addition, we
will use our research staff to identify comparable organizations from which key individuals can
be contacted. Often we are able to identify candidates from similar assignments who may be
appropriate for the position. We will directly recruit specific individuals with established
patterns of talent, stability, and success.
City of Mounds View
Page Four
Review Resumes and Screen Candidates
Numerous prospects will be screened against the Position Profile. From these individuals we
will compile a broad list of prospects for the job. An initial confidential telephone contact will
be made to promising candidates to determine their suitability and interest.
After our research and sourcing is completed, several qualified candidates emerge for
evaluation and comparison. Thorough, intensive, one-on-one interviews will be conducted with
the leading candidates by our staff. Our in-depth evaluation and appraisal techniques will cover
issues such as work experience, education, professional development and achievement, career
objectives, accomplishments, suitability, and specific interest in the City of Mounds View
position.
Progress Report
Following the screening and evaluation, we will prepare a Progress Report which will provide
information on 10-12 candidates who have been judged to meet or exceed the requirements of
the position. This Progress Report will provide specific information on the individual's
educational and work history; accomplishments and growth potential; strengths and possible
limitations. We will personally deliver and review these reports with the City Council. On the
basis of this review, 4-6 candidates will be selected for further consideration. At this time we
will propose a schedule for interviewing the candidates.
PHASE III
Background Checks
Prior to the interviews, we will investigate the backgrounds of the most promising candidates
through discreet telephone and personal reference checks. We will talk with peers and former
associates of these prime candidates. It is our practice to speak directly with individuals who
are, or have been, in positions to evaluate the candidates' job performance. We will verify the
finalist candidates' credentials through an educational, criminal, and credit check.
Assessment (optional)
The Brimeyer Group has the authorization and the ability to administer an assessment tool
entitled "The DiSC Behavioral Management System" designed to assist individuals in
understanding their style and to assess the environment in which they operate most effectively.
The finalist candidates will be provided with a questionnaire from which an extensive computer
report is generated.
The report is very specific and covers the following areas:
1. Internal motivation
2. Self-management strategies
3. Identification and management of conflict
City of Mounds View
Page Five
The City will learn insights into strengths, weaknesses, and likelihood of success for each final
candidate before hiring and how to best manage and work effectively with the candidate. The
above assessment is available at the option of the City Council.
Client Interview and Selection Process
The interview schedule will allow the candidates to get acquainted with the community and
community leaders and visit with the staff on an informal basis. We culminate the process with
individual and group interviews. Prior to the interviews we will provide the City Council with
some helpful material on interviewing techniques and will discuss the proposed procedures to
be used in the selection process including an evaluation form and a list of questions for possible
use by the interviewers. Extensive material including background and reference checks will be
provided on each candidate prior to the interview. If possible, all interviews will be scheduled
within a period of one to two days depending upon the desire of the City Council. A
consultant will be present at each interview.
Selection
After the interviews we will meet with the City Council to review the individual ratings and
assist in determining the top candidate. The consultant will assist in this process to the extent
requested by the City.
We take responsibility for notifying all unsuccessful candidates at each stage of the process.
Negotiating Compensation Package
The Brimeyer Group, Inc. will take great care that the City of Mounds View secures an
acceptance from the most desired individual. We will recommend a compensation package
calculated to attract the finalist and will participate in the final negotiations. If any concerns
arise in the final hour, by working as a third-party intermediary we can resolve important
details of the offer which may have significant bearing on its final acceptance or rejection.
Additional Services
A. If requested by the City, The Brimeyer Group, Inc. can act as a spokesperson with the
media, when appropriate, in order to maintain the integrity of the selection process as well
as to protect the confidentiality and privacy of the candidates who are not hired.
City of Mounds View
Page Six
B. We pay careful attention to all circumstances arising from a job change including
adjustments in compensation and benefits, spouse careers, real estate issues, family
concerns, and relocation details. Lifestyles, personal values, and dual career households
are three of the factors that influence an individual's decision to change jobs.
C. After the candidate is employed, we will follow up with both the City Council and the
candidate to insure a smooth transition and satisfactory completion of the assignment. We
will make contact to assess the fit from both the City's ansLthe_candidatels_Roints_of_view.
In the unlikely event that unexpected concerns have developed, this follow-up contact is
intended to identify potential issues early so that adjustments can be made, if necessary.
Work Program (Performance Evaluation)
If requested by the City Council, we agree to assist the City and the City Administrator in
developing a Work Program after a six-month period which outlines the expectations of the
City Council and the City Administrator. The only cost incurred for this service will be any
cost associated with a visit to Mounds View and other out-of-pocket expenses. The Work
Program will contain objectives for the City Administrator to accomplish in the ensuing 12-18
months.
Guarantee
If the City utilizes the entire process, Phase I, Phase II, and Phase III, as described, The
Brimeyer Group offers an 18-month guarantee on the effectiveness of the City Administrator.
Should the City determine it necessary to terminate the City Administrator due to failure to
adequately perform the duties as specified in the Profile and as represented by the process, we
will refill the position at no additional fee and will charge expenses only. We offer this
assurance because of our confidence in the thoroughness and accuracy of the process.
Should there be substantial changes in the political situation at City of Mounds View and a
decision is made to terminate the City Administrator for reasons other than failure to perform
the administrative duties as specified in the Position Profile, this guarantee is subject to
negotiations between the City Council and The Brimeyer Group.
City of Mounds View
Page Seven
Costs
EXPENSES
The Brimeyer Group, Inc. will bill expenses directly related to the assignment with the City
Council's prior approval. Necessary expenses include travel, meals and lodging; long distance
telephone; printing; credential verifications; courier service; and administrative expenses.
Based on our experience,our_expenses would-be-from $1,500-to-$2,000. This-estimate-does
not include any costs associated with candidates' expenses for the final interview.
FEE FOR SERVICE
To complete the entire assignment, we propose a fee of$13,500. The fee includes the
following services:
Phase I
Meet with City Council, Department Heads, and key staff
Meet with selected representatives from the community
Develop Position Profile
Draft Position Profile
Present Profile for approval
Phase II
Place Announcements
Direct Recruiting
Contact Sources
Review Resumes
Screen and evaluate candidates
Prepare and present Progress Report •
Phase III
Background/reference checks
Administer assessment instrument (included in base fee)
Schedule and coordinate candidates' interviews with the City
Participate in interviews
Develop compensation package
Participate in negotiations
Counseling
Develop Work Program (six months after employment)
City of Mounds View
Page Eight
PAYMENT
Our payment policy on searches is one-third of the fee due upon signing this agreement; one-
third after presentation of the Progress Report; and the balance due 10 days after the search has
successfully been completed, whether the agreement is oral or written. In the event the City
terminates this agreement during the search we will retain the progress payments to that point.
..6;t:mtwere
ItIACIC
L. Brimeyer Date
President
The.Brimeyer Group, Inc.
Mayor Jerry Linke Date
City of Mounds View
The Brimeyer Group, Inc.
EXECUTIVE SEARCH CONSULTANTS
904 Mainstreet
Suite 205
Hopkins, MN 55343
City of Mounds View
City Administrator
Suggested Timetable
11/13/95 Authorize to Proceed
11/20 to 12/8/95 Gather Information for Profile
Draft Profile
12/12/95 Place Announcements
12/11/95 Approve Profile
12/15 to 1/12/96 Recruit candidates
1/19/96 Deadline for Applications
1/22 to 2/15/96 Review, screen candidates
2/19/96 Progress Report
Reduce number of candidates from 10-12 to 4-5
2/21 to 3/6/96 Check references, verify credentials
3/8 and 3/9/96 Interviews, Selection
4/96 Start Date
(612)945-0246 • fax(612)945-0102
RESOLUTION NO. 4837
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING THE CONTRACT WITH THE EXECUTIVE SEARCH
FIRM OF THE BRIMEYER GROUP, INC.
WHEREAS,th City AAminisSttor, Samantha Ordu�n , has-resigned-to take
another job in California; and
WHEREAS, the City Council desires to employ the services of an executive
search firm to conduct a professional recruitment process; and
WHEREAS, the City sent Requests for Proposals to eight Executive Search
Firms; and
WHEREAS, the City received for consideration the proposals of six Executive
Search Firms; and
WHEREAS, upon reviewing the proposals, it was determined after review that
the executive search firm of The Brimeyer Group, Inc. was the firm that could best
meet the recruitment needs of the City.
NOW, THEREFORE, BE IT RESOLVED that the City Council in and for the City
of Mounds View hereby approves the attached contract, Exhibit A, for an Executive
Search Firm in an amount not to exceed $16,000.
Adopted this 13th day of November, 1995.
ATTEST:
Mayor
(SEAL)
City Administrator
(„Cini-Z/y1
w AX-11*
RESOLUTION NO. 4843
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION AMENDING THE 1995 GENERAL FUND BUDGET TO PAY
FOR THE CITY'S POSITION OF THE CONSTRUCTION OF THE PEDESTRIAN
BRIDGE OVER HIGHWAY 10
WHEREAS, the City of Mounds View approved in Resolution No. 4531, the
submission of a grant application for TEP ISTEA funds for a pedestrian bridge across
Highway 10 because of the many benefits such a project would offer to the City; and
WHEREAS, the City further resolved in Resolution No. 4531 to commit to 20%
of the cost of the bridge if the grant were awarded; and
WHEREAS, the City was awarded the 80% grant by the Transportation advisory
Board of the Metropolitan Council in August 1994; and
WHEREAS,the time parameters for construction of the pedestrian bridge
require staff to prepare a project memorandum and design which must be submitted
for review to the Department of Transportation and then be forwarded to Washington,
D.C. for review by the federal government; and
WHEREAS, the construction of a pedestrian bridge over Highway 10 at Long
Lake Road would offer residents a place to safely cross over the highway on bike,
foot,in wheelchair or on rollerblades; and
WHEREAS, the construction of a pedestrian bridge over Highway 10 would
encourage residents to access local businesses, the library, schools, parks and
churches as pedestrians or bikers; and
WHEREAS, the pedestrian bridge would complete the missing link in the City's
trailway system for those who enjoy recreational walking and biking; and
WHEREAS, the pedestrian bridge would provide an attractive focal point for the
City, in it's downtown area.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Mounds View does hereby approve amending the 1995 budget to allow for the
following transfers of funds to Account No. 680:
v P
RESOLUTION NO. 4843
PAGE TWO OF TWO
- Transfer of $81,642 from Franchise Fee Account #295-3850
- Transfer of $41,558 from Special Projects Fund #590-3850
- Transfer of $31,000 from General Fund 100-3850
- Transfer of$25,000 from Street Light Fund 770-3850
- Transfer of $10,800 from the Activity Fund 250-3850
Adoptedlhi 13thovem er, 1995.
ATTEST:
Mayor
(SEAL)
City Administrator
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4.6A'f4z4:MOUNDS VIEW LIONS CLUB
CHARITABLE DONATIONS
NOV. 1993 - OCT. 1995
PEOPLE&FAMILIES IN NEED
))
Ralph Reeder Food Shelf $22,950
Christmas Santa Toys 6,090
Christmas Food Certifications 5,150
Glasses for Children(13) 1,575
Thanksgiving Food Certificates 1,250
RISE,Inc. 1,000
Local Family in need 1,000
MV Citizen Relief Fund 700
Children's Hospital 500
Citizen in need(2) 450
Eye Exams for Children(5) 250
Handicapped Child Fund-raiser 200
Make-A-Wish 100
27.9% $41,215
LOCAL SCHOOLS
Irondale Marching Band $4,500
District 621 -Hearing Tester 3,080
Irondale All-Knight Party 3,000
Sunnyside-Warm Coats Project 3,000
Pinewood-Warm Coats Project 2,000
Irondale Gymnastics Boosters 1,800
District 621 - Special Computer for student 1,500
Edgewood-Choir Shirts 1,000
Irondale-Math Calculators 850
Pinewood-Trip to MV North 750
Irondale Blue Line Club 600
MV North Building Fund 500
Irondale Girl's Fast Pitch Boosters 500
Oak Grove-Gym Equipment 500
Pike Lake PTA 500
Highview FPS Team 300
Edgewood Parents Drug-Free Program 250
Pinewood Graduation 100
16.7% $24,730
CITY OF MOUNDS VIEW
Festival in the Park $9,400
DARE 2,500
Safety Camp 2,400
Police Vests 2,000
Senior Wellness Program 1,500
Park/Rec. Scholarships 875
CITY OF Agenda Section: 1 1 .A
REQUEST FOR COUNCIL CONSIDERATION Report Number: 9 r-1 525C.
fli,
Report Date: 1 1-9-9 5
STAFF REPORT Council Action:
W ❑ Special Order of Business
CITY COUNCIL MEETING DATE November 13, 1995 ❑ Public Hearings
❑ Consent Agenda
Council Business
Item Description: Consideration of the Construction of a Pedestrian Bridge Over Highway 10
In a Joint City/U.S. Department of Transportation Project
Administrator's Review/Recommendation:
- No comments to supplement this report
- Comments attached.
Explanation/Summary (attach supplement sheets as necessary.)
SUMMARY;
During the later months of 1993 and beginning months of 1994, two ISTEA grant
proposals were prepared. The assumption was that by submitting two grant applications
for the same project, under two grant divisions, chances that the project would be
awarded would increase. With the approval of the City Council, both grant applications
were submitted in 1994 for construction of a pedestrian bridge over Highway 10. Part
of the grant proposals included the commitment of the City of Mounds View to fund
the 20 percent match of project costs. In addition, the City of Mounds View would be
required to provide funding for design and inspection services. Upon adoption of
Resolution #4530 and #4531, the grant proposals were submitted.
In February of 1995, the City of Mounds View was notified that the TEP
(Transportation Enhancement) ISIBA grant for the construction of a pedestrian bridge
across Highway 10 was awarded, with Federal funding of $480,000 of the estimated
$600,000 pedestrian bridge cost. The award stipulated that the project begin in 1996
and be completed by the end of 1997.
Along with Federal funding comes scores of paperwork compliance regulations.
Required in this ISTEA process is a memorandum which outlines the design and
materials used for the construction of the bridge. Other details such as the timeline for
required procedures, measurements, outline of compliance to federal and state
regulations, and other details are also required in this memorandum. The
memorandum follows the design phase of the project and can take 3-4 months including
community input and meetings. Once the design is determined, the memorandum can
be completed. The State reviews it and then sends it to Washington D. C. for
additional review. Federal review takes up to 4-5 months or longer. Construction
specifications must be prepared, as well as letting of construction bids.
RECOMMENDATION; f ..,, ,,
,* Saarion, Director
Parks, Recreation and Forestry
Pedestrian Bridge Memo
Page two
The construction award is determined by the State. Once a construction company has
been confirmed, the process of construction can begin. Although construction may take
less than three months, one must always anticipate the possibility that material delays or
other causes for delay. For these reasons, the process allows two years for project
completion. It is not unusual for the entire process to take 1-1/2 years. In addition,
final paperwork must be completed outlining full compliance to the stipulations of the
Federal grant.
In March of 1995, proposals were requested for design/inspection services for the
pedestrian bridge. Six reputable firms presented proposals. All six firms were evaluated
by the committee. The four top firms were given reference checks. The committee
agreed to BRW as the best firm with a very reasonable fee.
It was at this time that staff requested approval to contract the design and inspection
services from BRW and at that same time, the momentum of the project diminished.
There became concern regarding the funding source for the $185,000 -- the City of
Mounds View's 20 percent project match and costs for design and inspection services.
Since that time, there has been a search for a funding package for the City's share of
the cost of this project. Whereas special funds had been identified as the funding
source for the City's share, the specific designation of special funds has delayed the
project.
If the City Council wishes to construct the pedestrian bridge, the project needs to move
forward. Staff has been requested to submit memorandum information to MNDOT.
Although it is not too late, we need to begin the design process as soon as possible.
Final consideration of the pedestrian bridge project is requested.
Three resolutions have been prepared for your consideration. The first resolution
provides for the construction of the pedestrian bridge specifying proposed funding
sources. The second resolution provides for contractual services of BRW for design and
inspection of the project. The third resolution provides for the improvement of the
storm water retention pond located on the corner of Long Lake Road and Highway 10.
RESOLUTION NO. 4842
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION AWARDING THE CONTRACT TO BRW, INC. FOR THE
ENGINEERING, DESIGN AND INSPECTION SERVICES RELATED TO THE
CONSTRUCTION OF THE PEDESTRIAN BRIDGE OVER HIGHWAY 10
WHEREAS, the interview panel of Mary Saarion, Jim Hess, Joyce Pruitt, Mike
Ulrich and Julie Trude has completed interviews and reference checks on the 6
engineering and design firms who submitted proposals to the City for services
required related to the construction of the pedestrian bridge; and
WHEREAS, the interview panel found BRW, Inc. to offer high quality services at
the lowest price of all the proposals; and
WHEREAS, the interview panel unanimously recommends the City enter into a
contract with BRW, Inc. to provide the necessary design, engineering and other
services required for the construction of the pedestrian bridge over Highway 10; and
WHEREAS, Mary Saarion and Julie Trude have met with the principal of BRW,
Inc., Sabri Ayaz, to review the proposal and Mr. Ayaz is willing to offer the City a fixed
price contract with BRW, Inc., which includes expenses, in the amount of $62,780.
NOW, THEREFORE, BE IT RESOLVED, that the City of Mounds View
authorizes the Mayor and City Administrator to enter into a contract with BRW, Inc. to
provide the design, engineering and other services required of them for the
construction of the pedestrian bridge over Highway 10 in an amount not to exceed
$62,780 with funding to come from account #680 established for the pedestrian
bridge construction.
Adopted this 13th day of November, 1995.
ATTEST:
Mayor
(SEAL)
City Administrator
RESOLUTION NO. 4843
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION AMENDING THE 1995 GENERAL FUND BUDGET TO PAY FOR THE
CITY'S PORTION OF THE CONSTRUCTION OF THE PEDESTRIAN BRIDGE OVER
HIGHWAY 10
WHEREAAS a City ofouN1 nds View approved in Resolution No. 4531, the •
submission of a grant application for TEP ISTEA funds for a pedestrian bridge across
Highway 10 because of the many benefits such a project would offer to the City, and
WHEREAS, the City further resolved in Resolution No. 4531 to commit to 20% of the
cost of the bridge if the grant were awarded; and
WHEREAS, the City was awarded the 80% grant by the Transportation Advisory
Board of the Metropolitan Council in August 1994; and
WHEREAS, at the time parameters for construction of the pedestrian bridge required
staff to prepare a project memorandum and design which must be submitted for review to
the Department of Transportation and to then be forwarded to Washington, D.C. for review
by the federal government; and
WHEREAS, the construction of a pedestrian bridge over Highway 10 at Long Lake
Road would offer residents a place to safely cross over the highway on bike, foot, in
wheelchair or on rollerblades, and
WHEREAS, the construction of a pedestrian bridge over Highway 10 would
encourage residents to access local businesses, the library, schools, parks and churches as
pedestrians or bikers; and
WHEREAS, the pedestrian bridge would complete the missing link in the City's
trailway system for those who enjoy recreational walking and biking; and
WHEREAS, the pedestrian bridge would provide an attractive focal point for the City,
in it's downtown area.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Mounds
View does hereby approve amending the 1995 budget to allow for the following transfers of
funds to Account No. 680:
RESOLUTION NO. 4.843
PAGE TWO OF TWO
- Transfer of $81,642 from Franchise Fee Account #295-3850
- Transfer of $41,558 from Special Projects Fund #590-3850
- Transfer of $31,000 from General Fund 100-3850
- Transfer of $25,000 from Street Light Fund 770-3850
- Transfer of $10,800 from the Activity Fund 250-3850
Adopted-th l3th day of-November,-1995.
ATTEST:
Mayor
(SEAL)
City Administrator
RESOLUTION NO. 4844
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION DIRECTING STAFF TO COORDINATE IN CONJUNCTION WITH THE
PEDESTRIAN BRIDGE PROJECT THE REMOVAL OF THE STORM WATER DETENTION
POND AT THE NORTHWEST CORNER OF HIGHWAY 10 AND LONG LAKE ROAD
WHEREAS;the engineenng and design firms who presented proposals to thCity of
Mounds View suggested that the City would benefit from removal of the storm water
detention pond at the Northwest corner of Long Lake Road and Highway 10; and
WHEREAS, removal of the pond, in conjunction with the bridge project would improve
the accessibility of the bridge and the general appearance of the area; and
WHEREAS, City staff considers the project feasible but needs to retain engineering
services to coordinate this project with the pedestrian bridge construction; and
WHEREAS, BRW, Inc. has the staff available to coordinate the project with the
pedestrian bridge project.
NOW, THEREFORE, BE IT RESOLVED THAT the City Council directs staff to further
investigate with BRW, Inc., the coordination of the pedestrian bridge project with the removal
of the storm water detention pond at the Northwest corner of Long Lake Road and Highway
10 and report back to the City Council with proposals and cost estimates.
Adopted this 13th day of November, 1995.
ATTEST:
Mayor
(SEAL)
City Administrator
TO: MAYOR AND CITY COUNCIL
FROM: SAMANTHA ORDUNO, CITY ADMINISTRAT�'I�
DATE: NOVEMBER 8, 1995
RE: INDEX FOR WEEK OF NOVEMBER 13, 1995
MEETINGS SCHEDULED FOR THE WEEK OF NOVEMBER 13.
1995
. Council Meeting, November 13, 1995, 7:00 P.M.
ITEMS PROVIDED IN THIS WEEK'S COUNCIL PACKET
. This Is It!
. Agenda
Unapproved Minutes October 23 , 1995
. Approved Minutes October 9, 1995
******************
ADMINISTRATOR'S SCHEDULE
(Please note that this schedule is subject to change
as meetings are scheduled, rescheduled or canceled.
At any time Michele, Cathy or Lynnette will have my
most current schedule and a number where I can be
reached at all times. )
Monday. November 13. 1995
12:00 Lunch with Bob Thistle
7:00 p.m. Council Meeting
Tuesday. November 14. 1995
9:00 a.m. Department Head Meeting
12:00 Luncheon Meeting
- 2 -
Wednesday. November 15. 1995
12:00 Business Association Meeting
Thursday. November 16. 1995
1.2:Q0 _ MAMA_Luncheon Meeting
Friday. November 17. 1995
LMC POLICY ADOPTION MEETING
7:00 P.M. MY PARTY!!!
interoffice
MEMORANDUM
to: City Councilmembers&Department Heads
from: Jerry Linke, Mayor
subject: Legislative Priorities
date: November 9, 1995
Please jot down and forward your legislative priorities to Michele Severson by November 20 so
that these items can be included in the packet for the November 27 regular meeting.
Senator Steve Novak and Representative Dick Pellow have been invited to attend the
December 4 work session to go over these items with the staff and Council.
SPECIAL COUNCIL WORK
SESSION
6:00 P . M .
CONFERENCE ROOM C
PURPOSE:
1 . Discussion of Final Numbers for 1996
Budget
2. Schedule for Executive Search Process
for City Administrator
3. Any other business that comes before
the Council for consideration
• • ■ ■
THlS IS
For the Week of November 6 - November 10, 1995
ADMINISTRATION
ADMINISTRATION
This is my last "This Is It" so this is it:
Jim Brimeyer will be in at 6:45 next Monday night to discuss with you the schedule
you would like to have for the search for the new Administrator.
The final budget numbers really haven't changed from last Monday, except for
redesignation of expenditures (police computer, liaison officer, survey). However, we
will have a new printout for you on Monday night.
Those of you that heard the Russian plane buzz Mounds View Thursday afternoon
were probably wondering "what the hell was that?" Well, it appears that the AC/B
Airport is "at it again" and not monitoring the outgoing flights. We will be having a
"little conversation" with them on Monday!
Have a good weekend!
Samantha
• I met with the economic development specialist for the City of New Brighton who
suggested we jointly submit an application for achievement award through the
Economic Development Association of Minnesota for our participation in the North
Metro Business Retention & Development Commission. We will be applying under
the business retention category.
• I met with Kim Halverson from AA Environmental Service regarding the Phase I
Environmental Study for 2625 Highway 10. They will be doing preliminary work
this week and final report findings early next week.
• An NSP field representative has reviewed the areas we are requesting to hang Banners
on County Road I this week. They will be assessing the Guides on the poles to
ensure that the poles can handle the added stress of the banners. After reviewing the
location and specific poles, NSP has approved the Banners. They will be drafting a
letter to this regard of which I will forward to Ramsey County.
• In order to secure at least three bids for demolition of 2625 Highway 10, I have
contacted several companies. So far I have one quote from Herbst & Sons, a Mounds
View business. The other companies I have contacted eittier have trot returned my
call or have not submitted a bid yet. I will wait a couple more weeks but otherwise
Herbst & Sons where highly recommended by the Cities of Blaine and New Brighton.
Cathy
TUG
Dawn and I attended a Contract Negotiations Subgroup meeting, coordinated by TUG,
Tuesday, November 7th. Discussion focused on labor contract issues, such as salary and .
benefit proposals, of Police Officer negotiations and Maintenance Worker negotiations.
Also, Dawn and I attended a regular TUG meeting, Thursday, November 9th. Two speakers
presented information pertaining to Customer Service Training Options.
Lynnette
PARKS, RECREATION AND FORESTRY
PARKS:
* The area where the bonfire was held at City Hall soccer field was prepared for
summer seeding. Litter cleanup and wood and trash removal was completed.
* Sprinkling systems were blown out during the beginning of the week.
* Hillview Park was prepared for a larger space for the pleasure skating rink.
* Surplus sand was delivered to the sand volleyball courts at City Hall.
* Messages were changed on the City Hall sign.
RECREATION:
* Holiday and special event registrations are taking place.
* The elementary school students are off school Friday, a trip rollerskating is
scheduled.
* An adult trip to the Old Log Theater, in partnership with neighboring cities was
sch�uled-Wednesday. -
FORESTRY:
The forestry crew is preparing trees for winter, taping and pruning as necessary.
GOLF COURSE:
The course is officially closed as of this past weekend. The snow and cold was the clincher.
Sprinkling system have been blown out, signs and benches, markers, etc. have been brought
in and stored for the winter. Equipment is being cleaned and prepped for winterization.
CABLE TV:
The Cable TV Committee met Wednesday morning to discuss programming for
November/December. It was decided that the November VFM would continue through
December with the addition of a list of the homes decorated in holiday lights, so that families
can have a reference for enjoying holiday lights tours in Mounds View. Sue Henry will be
covering the Budget Hearing and also the City Council meetings. She will make footage of
this year's holiday lights and run them on Cable TV. The next meeting is the quarterly
evening meeting which will be held Thursday, December 14 at 6:30 p.m. Jerry Skelly Sr.
and Peg Meyer met to discuss strategies for providing information regarding seniors. Jerry
S. has contacted scheduled a meeting with the school district regarding the Learn to Read
program.
POLICE
* Dave Brick and Bob Nelson are on vacation this week. Both of
them are deer hunting.
* A big thanks to the Public Works Crew for the wonderful meal
that was served on Wednesday. Did anyone happen to notice the best
veggie tray tha as ever been served in the history of the-world.
* Very slow week crime wise. That's good! •
Tim R.
FINANCE
This short week has been "long".
Many thanks from the Finance Department to the Public Works for the "Holiday Dinner".
We know the work started VERY early and went on long after the rest of us left. The meal
was wonderful, the ambiance was perfect, and the guests were great. THANKS!
Dorothy is back to work after her father's funeral last weekend. Now that the utility bills
have been send out she has time to close out the month of October. The utility payment are
starting to come in this week.
Kitty has prepared payroll so that we all can get paid in time to enjoy our 3-day weekend.
She is helping to process the utility payments.
Mary has prepared accounts payable and gotten financial statements out to the Department
Heads.
All of us have spent the majority of the week assisting with the audit. The auditors took up
residency here at City Hall most of the week. Although they are good people, easy to work
with, and very helpful; their presence does make for a "long" week. It seems to be the
nature of an audit.
Mary T.
PUBLIC WORKS
* The ANNUAL PUBLIC WORKS DINNER was held November 8. Good food, good
company and a "final dinner" for Samantha.
* The new skidloader was finally delivered last week. "Surface" training was provided
for the operators; a more in depth training session is scheduled for November 9.
* The Water Meter Changeout program has experienced a set back. The new telephone
line that was installed for the modem is not working properly. The technician from
US West found that the relay switch for this metro area is very quick. The-modem
dials the telephone number of the resident, it gets so far in the dialing process and the
telephone line (relay switch) tries to connect; therefore an incomplete call is the
result. WaterPro, Sensus and US West are working together to figure out a solution.
Hopefully by Thursday, November 9, everything should be up and running.
* We had our first callout for salting Friday, November 3. (Ladies and Gentlemen,
summer has left the building!)
Tracy
cim.mmmiCOMMUNITY
DEVELOPMENT
SHERWOOD ESTATES
Staff received a call from the contractor working on the Sherwood Estates development this
week. He was seeking City approval to lay the first lift of asphalt on the project. Staff
informed him that the weather was too cold and that he would have to wait until spring.
This will not affect the building of homes on the project except for the fact that certificate of
occupancy permits will not be issued until the road is in place.
TYSON TRUCKING MEETING
Staff met this week with Tim Nelson of Everest to discuss the possibility of expanding the
Tyson Trucking facility located on Mustang Circle. The facility has, in the past, received
City approval for expansions, however, development of those approvals never took place.
Primarily, Tyson is interested in expanding their warehouse space and making the parking
area more functional. Due to wetland issues, permits from the DNR, Army Corps of
Engineers and RCWD will most likely be needed.
Paul