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Agenda Packets - 1995/06/05
Items Dispensed Per Consensus 1 CITY COUNCIL WORK SESSION LONG TERM FINANCIAL PLAN 600PM *** AGENDA DUNE 5, 1995 COUNCIL WORK :SESSION 700P.M..................................... .............................. ( CITY COUNCIL Legislative Update (Senator Novak) (20 minutes) ECONOMIC DEVELOPMENT AUTHORITY ISSUES 2. Presentation by Bel -Air Builders Regarding Proposed Medical Facility (Cathy Bennett (20 minutes) AGENDA PAGE TWO JUNE 5, 1995 Items Dispensed Per Consensus 3. Presentation of Mounds View Business Survey Results and Action Steps by Economic Development Commission (Cathy Bennett) (20 minutes) 4. Mounds View Project Analysis and Tax Increment Distribution - Casserly, Molzahn and Associates (Cathy Bennett) (20 minutes) 5. Discussion of the Approval of a Business Loan Program (Cathy Bennett) (10 minutes) 6. Discussion of the a Business Loan for Dynex Industries (Cathy Bennett) (15 minutes) AGENDA PAGE THREE JUNE 5, 1995 Items Dispensed Per Consensus (PUBLIC WORKS ISSUES 1 7. Continued Discussion of Assessment Policy (Mike Ulrich) (15 minutes) 8. Discussion Regarding Water Service Repair Surcharge (Michael Ulrich) (10 minutes) 9. Continued Discussion of Water Meter Changeout Proposal (Michael Ulrich) (20 minutes) 10. Continued Discussion of Highway 118 Sound Barrier (Michael Ulrich) (5 minutes) AGENDA PAGE FOUR JUNE 5, 1995 Items Dispensed Per Consensus CALL TO ORDER TIME: COMMUNITY ELOPMENT ISSUES A T D a. Consideration of Resolution No. 4774 Hiring of Recycling Intern A T D b. Consideration of Resolution No. 4773 Supporting the Application for the Minnesota Cities Participation Program (MCPP) Offered by the Minnesota Hosing Finance Agency (MHFA) ADJOURN: 11. Discussion of Request for Conditional Use Permit/U. S. West - (Paul Harrington) (5 minutes) 12. Discussion of Request for Development Review/Pinewood Elementary School - (Paul Harrington) (5 minutes) 13. Discussion of Dedicated Rooftop Unit (Paul Harrington) (5 minutes) AGENDA PAGE FIVE JUNE 5, 1995 Items Dispensed Per Consensus 14. Discussion of Foster Care Wording (Code Amendment) - (Paul Harrington) (5 minutes) 15. Discussion of Automobile Sales Dealership Regulations (Code Amendment) - (Paul Harrington) (10 minutes) ( GENERAL DISCUSSION ISSUES 16. Continued Discussion Regarding Code Amendment for Peddlers, Solicitors and Transient Merchants (Cathy Bennett) (5 minutes) AGENDA PAGE SIX JUNE 5, 1995 Items Dispensed Per Consensus PARKS AND RECREATION ISSUES 17. Approval to Advertise for Cable TV Technician to Replace Jerry Skelly (Mary Saarion) (10 minutes) (JBLIC SAFETY ISSUES 1 18. Discussion Regarding Enforcement of Traffic Laws (per Councilmember Quick) (10 minutes) ( FINANCIAL ISSUES 1 J 19. 1994 City Audit Presentation (15 minutes) (Auditors have two other City Council meetings on Monday night, so it is uncertain at what time they will arrive.) AGENDA PAGE SEVEN JUNE 5, 1995 Items Dispensed Per Consensus CADMINISTRATIVE ISSUES 20. Discussion Regarding Organizational Structure (Samantha Orduno) (10 minutes) 7 TO:' MAYOR AND CITY COUNCIL FROM: SAMANTHA ORDUNO, CITY ADMINISTRATO DATE: MAY 31, 1995 RE: INDEX FOR WEEK OF JUNE 5, 1995 MEETINGS SCHEDULED FOR THE WEEK OF JUNE 5, 1995 Council Work Session, June 5, 1995, 7:00 p.m. ITEMS PROVIDED IN THIS WEEK'S COUNCIL PACKET This Is It! Agenda * * * * * * * * * * * * * * * * * * ADMINISTRATOR'S SCHEDULE (Please note that this schedule is subject to change as meetings are scheduled, rescheduled or canceled. At any time Audrey or Michele will have my most current schedule and a number where I can be reached at all times.) Monday. June 5, 1995 6:00 p.m. 7:00 p.m. Long Term Financial Plan Work Session Council Work Session Tuesday, June 6, 1995 9:00 a.m. Department Head Meeting Wednesday, June 7, 1995 Thursday, June 8, 1995 9:00 a.m. Noon 2 TUG Group (introducing Lynnette to the Personnel Group Luncheon Meeting - Bob Thistle Friday, June 9, 1995 Agenda Section: 2 ` CITY OF REQUEST FOR COUNCIL CONSIDERATION 1191706W STAFF REFORfi AGENDA SESSION DATE June 5 , 1995 DISPOSITION Report Number: 95-1358WS Report Date: 6-1-95 Item Description: Discussion of Proposed Medical Facility Administrator's Review/Recommendation: - No comments to supplement this repor - Comments attached. Explanation/Summary (attach supplement`Sheets as ..ecessary.) S IM ARY: M--rhave been working with BelAir Builders who is interested in building a 33,000 s.f. building for a medical distribution company for several months. The company has decided to pursue this site and has negotiated a purchase agreement with Doug Watson for lot 3 of the property directly abutting the Bridges practice range. Samantha, Paul and I met with Jim Winkles of BelAir Builders and representatives from Midwest I.V. in early May to discuss the project. Midwest I.V. will be the primary occupant and owner of the building. They have approached the City for Tax Increment Financing assistance. BelAir Builders and Midwest I.V. have submitted proforma analysis regarding the project to show the gap for making this project a reality. The investors in the building, also owners of Midwest I.V., feel they could financially complete the project with a 10-12% return. Without TIF assistance they have calculated only a 1-3% return. Typically, developers require a 20-30% return prior to investing in a project. Since the owners of company would be the ones entering into the agreement, they would accept a lower margin of return. I have submitted the information provided by BelAir and Midwest to Springstead for review and analysis of tax payback. I anticipate that they will have something to report prior to the work session and will update you at this time. As part of the purchase agreement between the City of Mounds View and Doug Watson's on the property for the golf course, the City agreed to consider Tax Increment Financing Assistance in the amount of $230,000 for lateral water and sewer connection fees and storm water retention pond for the development of lots 1, 2, and 3. I have included a copy of the purchase agreement for your review. The project, without financial information, was presented to the EDC on May 25, 1995. The EDC's responsibility was to evaluate if the proposed use of the property would be one that the City should support and if they had any recommendations in relation to aesthetics of the building and site plan. I have attached a copy of their resolution in support for the project. Jim Winkles, Steve Peterson and Larry Lindberg will give an overview of the project at the work session. RECOMMENDATION; Cathy Bghc}'t, Economic Development Coordinator Midwest I.V. & HOME CARE May 31, 1995 Samantha Orduno, City Administrator Cathy Bennett, Economic Development Coordinator City of Mounds View 2401 Highway10 Mounds View, MN 55112 Re: Bridges Technology Park Tax Increment Request Dear Samantha and Cathy: 17565 Central Ave. N.E., Suite 150 Ham Lake, MN 55304 24 hour service (612) 434-4522 (800) 233-4522 Please accept this letter as our request for tax increment assistance for Bridges Technology Park. As we have discussed, the assistance is necessary to make this economically feasible. Through previous meetings you are aware that our desire is to build an approximate 33,000 square foot building in the North Star Industrial Park. The primary occupant will be Midwest I.V. & Home Care an industry leader in home care pharmaceutical delivery. The building will be designed to be compatible with the adjacent golf course, using quality materials and landscaping. As per our conversation the cash flow analysis shows owner return on equity both with and without tax increment assistance. This is provided to show both need and to answer the "But For" question of tax increment law. I believe this is all of the information you requested. If I can provide additional information or can answer any questions, please feel free to call me at 434-4522. Thank you for your consideration of our request. We look forward to your response and to a successful project. Sincerely, Steven Peterson President, DME BRIDGES TECHNOLOGY CENTER PRELIMINARY PRO FORMA ANALYSIS MAY 31, 1995 BUILDING SQ. FT. 33,098 COST ESTIMATE: LAND ACQUISITION COST: Acres $/per sq. ft. BUILDING COSTS: Building Costs $/per sq. ft. Site Costs $/per sq. ft. 2.86 $1.58 $39.50 $200,000 $1,307,000 Incl. in Building SOFT AND MISC. COSTS: Arch, Engineering, Structural & Civil $40,000 Construction Interest $15,000 Legal Fees $10,000 Title/Closing $10,000 Appraisal $4,500 Builders Risk Insurance $1,500 Soils/Testing/Survey/Inspections $12,000 Financial Fees to Lender $20,000 Misc $20,000 $133,000 TOTAL COSTS $1,640,000 PER SQ. FT. $49.55 LESS: TIF @ LAND WRITEDOWN $0 NET TOTAL COSTS $1,640,000 PER SQ. FT. $49.55 31 —May-95 1 OF 3 BRIDG531 O 0) as R 00 M b 1.1 Vi P 1 00 N A 00 v 00 1.4 V1 b N H V1 441 N H h N H 0 v H O O. H O 69 00 '4 H V1 r N H V1 n Vl h 69 0 v H 0 er H ao v 0 p N V1 --H HH 101 40 O N h 8 Od .-i .r H H h 00 N V1 8 00 - 69 V% — H H H V1 7 0O N � 8 00 1-1 H ti H H H b eh 0 • 00 00 V1 8 n - - �'+ H H b of 0 00 VV1 8 N - H H ba0 00N CO 8 n 1-+ N N VI H H H a a 0 V'))V0 VS N 1 .+ H HH avp0 V) V i O ti T. H 69 H 0 al. 0 hV18 00 .r .-- .-1 H H H N 00 O 0 00 O H 0 cn 00 M H O 00 0 H a N H b P T V) b O. N H 00 M O4 69 00 M 699 00 M ti N H a COen 111 699 00 04 H M b V N H M N h H 0 00 0 H 0 00 1-1 My H N en A V) h O' V1 C. V1 O. N O, t` 00 n 00 N 00 .-1 o0 00 00 O 8 00 69 8 9i, h N V) M n H H O. Q O O M M M 661 Net Operating Income % Return on Costs O 00 VI SO 6 0 00 H ob bit H 09 CO 69 H O 00 H bo t�1 H 6109 b 691 H 0 00 b H V00 69i H H) 4, „ ppb H 0 00 H b tQf H b 1-1 H h 0, N H h 0 N H V1 O. 0 64 M 00 H M te1 H M N H1 10, H 6r9 00 b Vi H M VI b e 40 b N N N b N 40 b N 40 b N H N Return on Owner Capital b 0 N H H V1 0 a O N OV H H V110 O' O N d0' H H %el o D O N 7 H H b 0 01 .-4 0 M O va eF H H 441 M- H H va N1 O '+ 0 N a H H a0 b O V10 HEA oO O az© N H NH 0' VS H b N 0' 64 h P b H h 0' b H h O. 0 699 N 611 V1 H M l+1 H 6-1 H M h H 00 v H 00 V) 04 699 O ce (14 N os M N N 8 0 ti 8 O 0' ei O4 N h an o[ m 31—May-95 .ssets MIDWEST I.V., INC. Balance Sheet March 31, 1995 Current Assets Petty Cash 1,000.00 Cash in Bank - Operating (36.50) Cash in Bank - Inventory (23,607.80) Cash in Bank - Payroll (7,839.64) Cash in Bank - Marquette Savings 297.88 Cash in Bank - Crosstown Bank 483.51 Cash in Bank - Other (4,171.24) Bank Transfers 0.00 Accounts Receivable - Billed 327,993.40 Accounts Receivable - Unbilled 0.00 Allowance for Doubtful Accounts 0.00 Employee Advances 0.00 Inventory - Merchandise (Est) 32,500.00 Inventory - Supplies 0.00 Total Current Assets Property, Plant, & Equipment Land 0.00 Buildings 0.00 Leasehold Improvements 43,582.95 Furniture & Fixtures 19,661.84 Computers 13,161.45 Machinery & Equipment i.e. pumps,etc 18,099.85 Vehicles 0.00 Accumulated Depreciation - Building 0.00 Accumulated Depreciation - Leasehold (5,136.62) Accumulated Depreciation - F & F (2,304.98) Accumulated Depreciation - Computers (710.00) Accumulated Depreciation - Machinery (1,215.93) Accumulated Depreciation - Vehicles 0.00 Total Property, Plant, & Equipment Other Assets Deposits with Others Prepaid Expenses Investments - Short -Term Organization Costs Accumulated Amortization Total Other Assets Liabilities 0.00 1,367.75 0.00 0.00 0.00 326,619.61 85,138.56 1,367.75 Total Assets 413,125.92 Current Liabilities Accounts Payable - Trade Note Payable - Bank Accrued Payroll 245,556.85 16,650.00 13,988.96 ���IIII Oyu) MAY 3 :71995 BELAIR BUILDERS; INC. Federal Payroll Tax W/H State Payroll Tax W/H Social Security Tax Payable Medicare Tax Payable SUTA Payable FUTA Payable Earned Income Credit State Sales Tax Payable Corp. Income Tax Payable - Fed. Corp. Income Tax Payable - State Total Current Liabilities Long -Term Liabilities Note Payable - VB - Phones ALC Red Car Ford Motor Blue #1 Ford Motor Blue #2 Ford Motor Credit - Explorer Due to/(from) Owners Due to/(from) Crosstown Due to/(from) CFE, Inc. Total Long -Term Liabilities Capital MIDWEST I.V., INC. Balance Sheet March 31, 1995 6,519.97 7,588.37 4,068.82 951.63 0.00 0.00 0.00 0.00 6,979.00 4,987.00 307,290.60 0.00 0.00 0.00 0.00 0.00 (7,039.76) (98,705.91) 0.00 (105,745.67) Total Liabilities 201,544.93 Common Stock 1,000.00 Paid in Capitol 29,388.06 Retained Earnings 181,192.93 Dividends 0.00 Total Capital 211,580.99 Total Liabilities and Capital 413,125.92 REAL ESTATE PURCHASE AGREEMENT THIS AGREEMENT is made and entered into as of this lith day of October, 1993, by and between WATSON INVESTMENTS, INC. , a Minnesota corporation ("Seller") and CITY OF MOUNDS VIEW, a Minnesota municipal corporation ("Buyer"). RECITALS A. Seller is the owner of certain land ("Property") in the City of Mounds View, County of Ramsey, State of Minnesota, described as follows: Lot ,_ Block 1, North Star Industrial Park 2nd Addition ("Plat") B . The Property is vacant, undeveloped. land. C. Seller desires to sell, and Buyer desires to purchase, the Property, subject to the terms and conditions of this Agreement. AGREEMENT In consideration of the mutual covenants made below and other good and valuable consideration, the parties agree as follows: 1. Offer and Acceptance. Seller agrees to sell and Buyer agrees to purchase the Property, subject to the terms and conditions of this Agreement. The Property is vacant, undeveloped land,. and there is no personal property included in this sale. Buyer is responsible for cleaning up surface junk and debris on the Property. Seller acknowledges that Buyer's responsibility for surface clean-up is a material part of the sale of the property. 2. Purchase Price. The purchase price for the subject property ("Purchase Price") shall be $358,814.00 and shall be payable in full at closing. 3. Title Matters. Seller shall furnish Buyer with the abstract of title or Registered Property Abstract for the Property. Buyer shall be allowed 20 business days after receipt of the abstract of title or Registered Property Abstract for making any objections, which shall be made in writing or deemed waived. Seller shall have 60 days after receipt of Buyer's written objections to make title marketable. Pending correction of title, payments hereunder required shall be postponed, but upon correction of title and within 10 days after written notice to Buyer, the parties shall perform this Agreement according to its terms. 3.1. If the Seller fails to make title marketable within the sixty (60) day period, or if Seller defaults in any of the other areements herein, Buyer may, as its sole and exclusive remedy, terminate this Agreement by delivering to Seller written notice thereof. =T59371 MU125-21 3.2. If title is marketable or is corrected within the 60 day period and Buyer defaults in any of the agreements herein, Seller may, as its sole and exclusive remedy, terminate this Agreement , time being of the essence hereof . The termination period for a Notice of Cancellation of this Agreement shall be 30 days as permitted by Section 559.21, Subd. 4. 4. Conditions to Closing. The closing of the transaction contemplated by this Agreement and the obligation of the Seller to sell the Property and of the Buyer to purchase the Property shall be subject to the following conditions: 4.1. Buyer shall have determined on or before the Closing Date that it is satisfied, in its sole discretion, based upon the results of and matters disclosed by any environmental or soil investigations or testing of the Property, that there are no environmental or soil conditions that would interfere with Buyer's proposed use_of the Property as a golf course.- 4 .2. Buyer shall have reviewed and approved title to the Property pursuant to Section 3 herein. 4.3. Buyer shall have received proceeds from the Revenue Bond sale that is being used to fund the acquisition of the Property by Buyer. 4.4. Recording of the final plat for North Star Industrial Park 2nd Addition. The above contingencies are for the sole benefit of Buyer, and Buyer shall have the right to waive those contingencies by giving written notice to Seller. If the contingencies set forth in this Section have not been satisfied by the Closing Date, Buyer or Seller may terminate this Agreement by giving written notice to the other on or before the Closing Date. 5. Environmental and Soil Investigation. 'Upon the request of Seller, Buyer shall permit Seller to review all environmental reports and files, if any, relating to the Property which Buyer obtains All environmental information pertaining to the Property shall be treated in strictest confidence by Buyer, and shall not be disclosed to any third party without Seller's written consent, except as required by applicable law. Seller shall have no obligation to correct any contamination of environmental defects found or alleged to be found by Buyer upon the Property, it being understood that Buyer's sole remedy in the event it is not satisfied with the environmental condition of the Property is to terminate the contract in accordance with Article 4 hereof . Notwithstanding anything herein to the contrary, Buyer shall undertake no further Phase II investigation with respect to the Property (inclutiing, without limitation, soil borings and/or monitoring wells), without first having obtained the prior written consent of Seller. 6. Real Estate Taxes. On or before the Closing Date, Seller will pay all delinquent real estate taxes, penalties and interest, if any. Real estate taxes payable in the year of closing will be prorated between Buyer and Seller as of the closing date. Seller warrants that real estate taxes payable in 1994 are non - homestead. 7. Special Assessments. On or before the Closing Date, Seller will pay all installments of special assessments certified for payment with real estate taxes payable in the year of closing. Seller will pay on the Closing Date all other special .7=59371 MU125-21 2 assessments levied as of the date of this agreement. Seller represents that it has not received a notice of a pending public improvement project from any assessing authority. If a special assessment becomes pending after the date of this Agreement and before the date of closing, Buyer may at its option: (a) assume payment of the pending special assessment without adjustment to the Purchase Price; or (b) declare this Agreement null and void by notice to Seller. 8. Closinz. 8.1. The closing shall take place at City Hall in the City of Mounds View on or before February 28, 1994 or at such other time and place as may be agreed to by the parties in writing ("Closing Date") . 8.2. On the Closing Date, Buyer shall deliver to Seller the Purchase Price and Seller shall deliver to Buyer possession of the Property,- and shall execute and/or deliver to Buyer: a) A duly executed General Warranty Deed, conveying marketable title to the Property to Buyer, subject only to: (i) building and zoning laws, ordinances, state and federal regulations; and (ii) easements, restrictions and reservations of record to which Buyer did not object pursuant to Section 3 hereof. b) A duly executed affidavit regarding partnership. c) A receipt evidencing payment of real estate taxes for which payment was due prior to the Closing Date. .8.3. Seller shall pay at closing: (a) state deed tax applicable to the transfer of the Property to Buyer; (b) conservation fee; (c) all recording fees and charges relating to the filing of any instruments required to make title marketable; and (d) title insurance fees, other than insurance policy premiums. 8.4. Buyer shall pay at closing: (a) recording fees relating to the filing of the Deed from Seller; and (b) title insurance premiums, if any, and title company closing fee, if any. 9. Covenants, Representations and Warranties of Seller. 9.1. The signatories to this Agreement represent that they are authorized to execute this Agreement on behalf of Seller. 9.2. Seller shall take no actions to encumber title to the Property between the time Seller acquires the Property and the time the Deed is delivered to Buyer. 9.3. 'Seller is not aware of any source of contamination existing on the Property which would constitute a violation of any local, state or environmental law, regulation or review procedure or which would give any person a valid claim under the Minnesota Environmental Rights Act or the federal Conference of Environmental Response, Compensation and Liability Act. The foregoing is applicable only to the current actual knowledge of JJT59371 mln.25 -21 Douglas F. Watson, and Seller has made no independent inquiry or investigation of the Property in this regard. 9.4. Seller warrants there is a single right of access to the Property from a public right of way. 9.5. Seller warrants that there has been no labor or material furnihd the Property for which payment has not been made. 9.6. Seller warrants that, based on the current knowledge of Douglas F. Watson only, there are no present violations of any restrictions relating to the use or improvement of the Property. 9.7. The warranties made in paragraphs 9.1, 9.2, 9.4, 9.5 and 9.6 shall survive untilone_yea.r after the date of closing and delivery of -the. The warranty made in paragraph 9.3 shall survive until three years after the date of closing and delivery of the deed. 10. Coverisnts , Representations and Warranties of Buyer. 10.1. Buyer is a municipal corporation under the laws of the State of Minnesota and has the power to enter into this Agreement and carry out its obligations hereunder. The signatories to this Agreement represent that they are authorized to execute this Agreement on behalf of Buyer. 11. Well Disclosure. Buyer acknowledges receipt of a well disclosure statement from Seller, attached as Exhibit A to this Agreement. 12. Broker Commissions. Seller and Buyer represent that neither party has engaged the services of any realtor, broker or other person who would be entitled to a fee or commission in connection with the sale of the Property. 13. Miscellaneous 13.1 This agreement represents the complete and final agreement of the parties and supersedes any prior oral or written understanding. This agreement may be amended only by a writing executed by both parties . This agreement shall be binding on the parties hereto, their successors and assigns. 13.2 The Buyer and Seller represent and warrant that the recitals contained herein are true and accurate. All warranties and representations by Seller and Buyer shall survive the closing of, this transaction. 13.3 All notices required hereunder shall be given by depositing in the U.S. mail. postage prepaid, certified mail, return receipt requested, to the following addresses (or such other addresses as either party may notify the other): JtTP5. 9371 1-X125 -21 To the Seller: Watson Investments, Inc. 3033 Excelsior Boulevard, Suite 420 Minneapolis, MN 55416 4 To the Buyer: City of Mounds View Attn: Samantha Orduno 2401 Highway 10 Mounds View, MN 55112-1499 13.4 Buyer will in good faith consider on a timely basis the implementation of tax increment financing for Lots 1 through 3, North Stav Industrial Park 2nd Addition. Buyer acknowledges that the good faith consideration of tax increment financing for those Parcels is a material part of the consideration pursuant to which Seller is agreeing to sell the Property to Buyer for the price described herein. It is understood by Buyer that there is no assurance that the Mounds View City Council will approve such tax increment financing and that nothing in this Agreement is intended to create any basis for a claim by Seller in the event that City Council approval of Furth financing is not -obtained. -The-terms of the tax increment financing would. be as follows: a. Tax increment financing would be for the benefit -of the third party buyer or buyers from Seller. b. Tax increment financing would be in an amount not to exceed Two Hundred Thirty Thousand and no/100 ($230,000.00) Dollars for lateral water and sewer connection fees and for storm water retention pond, all for the benefit of Lots 1 through 3, Block 1, of the Plat ("Benefited Lots") . c. Thirty Thousand and no/00 ($30,000.00) Dollars of the tax increment financing would be for the drainage water retention pond to be advanced for the benefit of the first third party buyer of any of the Benefited Lots. d. The remaining Two Hundred Thousand and no /100 ($200,000.00) Dollars of the tax increment financing would be for lateral water and. sewer connection fees to the City of Blaine for the Benefited Lots and would be prorated among the Benefited Lots based upon the proportionate square footage of each lot to the total square footage of all the lots, with said pro rata benefit for each of the Benefited Lots to be allocated to the third party buyer or buyers of each such lot. 13.5 Prior to Closing, Seller, at its sole cost wad expense, will record the Final Plat for North Star Industrial Park 2nd Addition. As part of the Filial Plat, Seller will convey to the City the property described as "Outlot A" in the Plat. The conveyance of Outlot A will be in lieu of park dedication fees. Seller will also agree as part of the Final Plat process that the future detention pond to be constructed on the northern portion of Outlot A will be constructed at Seller's sole cost and expense and will be constructed according to Buyer's specifications . The responsibility for maintenance of the detention pond will be that of the owners of Lots 1 and 2. Maintenance of the pond will be in accordance with City standards, policies and procedures. 13.6 This contract shall be governed by the laws of the State of Minnesota. JZT59371 14U125-21 IN WITNESS WHEREOF, the parties hereto have executed this Ag-reement as of the day and year first above written. DJX63545 ran.25-21 6 BUYER: CITY OF MOUNDS VIEW By • - Its Crk-Acfroinistrator ELLER WATSON INVESTMENTS, INC., a gien) 14-4-K Minnesota corporation aA, EDC RESOLUTION NO. 95-EDC7 RESOLUTION RECOMMENDING THE ECONOMIC DEVELOPMENT AUTHORITY'S CONSIDERATION OF TAX INCREMENT FINANCING FOR THE PROPOSED BRIDGES TECHNOLOGY PARK WHEREAS, BelAir Builders and their clients outlined preliminary plans for construction of the "Bridges Technology Park" on Coral Sea Drive in Mounds View at the Economic Development Commission meeting on May 25, 1995; and WHEREAS, the proposal is for a 31,000-33,000 square foot office/showroom facility on 2.7 acres located at lot 3 of Doug Watson's property directly abutting the Bridges Practice Range, and WHEREAS, the main occupant of the building, and investor, will be a medical distribution company specializing in home care pharmaceuticals, and WHEREAS, the company will be requesting tax increment financing from the Mounds View Economic Development Authority to assistance in the development of the property for the proposed facility, and WHEREAS, the Economic Development Commission's mission includes acting as an advisory to the Economic Development Authority with regards to the attraction of quality new businesses; and WHEREAS, The Economic Development Commission sees the development of a technology park next to the Bridges Golf Facility as an enhancement to the overall economic vitality of the City of Mounds View. NOW, THEREFORE, BE IT RESOLVED THAT the Economic Development Commission hereby recommends that the Economic Development Authority consider tax increment financing assistance for the "Bridges Technology Park" as proposed by BelAir Builders on May 25, 1995. Adopted by the Economic Development Commission of the City of Mounds View this 25th day of May, 1995. ATTEST: (SEAL) Economic Development Coordinator REQUEST FOR COUNCIL CONSIDERATION STAFF REPORT AGENDA SESSION DATE June 5, 1995 3. Agenda Section: Report Number: 95-1359WS Report Date: 6-1-95 DISPOSITION Item Description: Discussion of North Metro Business Retention and Development Survey Results and Recommended Action Steps Administrator's Review/Recommendation: - No comments to supplement this repo - Comments attached. Explanation/Summary (attach supplemesheets as cessary.) RUMMARY; As you recall, the City participated in the North Metro Business Retention and Development Survey Process in conjunction with the Cities of New Hope, Brooklyn Park, Brooklyn Center and Blaine. The interviews were completed in December of 1994 and the computer results were made available to the City in February. Mounds View has record of 166 businesses. The breakdown by industry is as follows: Construction 14 Financial, Insurance and Real Estate 9 Manufacturers 14 Motel/Hotel 2 Professional Services 29 Restaurants 15 Retail 54 Transportation 6 Wholesale/Distribution 14 Other 9 The EDC has reviewed the following sections of the survey of which 108 companies participated: Part I, Part II, Industry Supplements and Mounds View Supplement. In response to these results, the EDC has developed twelve action steps for consideration of adoption by the EDA. If these action steps are approved by the EDA then they will be unveiled at the Business Reception, hosted by SYSCO, on June 29, from 5:00 - 7:00. I have included a copy of the invitation that was personally addressed to all Mounds View businesses. Please mark you calendars for this important reception. RF,COMMENDATION; Cathy Benne�f, )ionomic Development Coordinator Business Retention Program March 16, 1995 Part I Summary Total of 108 companies completed Survey Part I. 3. Sixty three percent (68) of the companies are corporate headquarters. Market Area Analysis: 7. Only six percent are involved in international sales with fifty one percent having 100% of their sales in the twin cities metro. _Enyment Analysis:: 10. A small percentage of companies have a very difficult time recruiting and retaining employees in all of the categories. Service and Technical/Skilled Labor had the highest percentage of difficulty in recruiting with Services, by far, the highest percentage in retaining. The breakdown is listed below. Employment Category Difficulty Recruiting 3 Difficulty Retaining 0 Scientist and Engineering Other Professional 3 1 Managerial 3 1 Sales 2 1 Clerical 0 0 Services 6 5 Technical/Skilled Labor 6 1 Unskilled Labor 1 2 11.b Nine companies stated that there was difficulty in recruiting employees due to the lack of skills and three noted the difficulty in retaining due to lack of skills. 12. The following are skills that their employees are the weakest. Technical/Computer, Customer Service, Reliability and Work Ethic, Basic High School Reading and Writing, Professionalism, Motivation and Productivity and Math. 13. Twenty Five percent of the companies are interested in learning more about technical and community college training. 15. In each category, employers will be increasing their staff over the next five years with the largest increase in the Sales sector and close seconds from the Managerial, Services and Technical categories. Business Changes: 17.F. Thirty five percent (38) of the companies have increased employment in last 3 years. 17.G. Eleven percent (12) experience a decreased in employment over the last 3 years. 18.F. The good news is that forty six percent (50) of the companies will be increasing their current employment levels in the next 2 years. 18.G. Only two percent expect to have a decrease in employment over the next 2 years. 18.J. Ten companies (9%) indicated that they are considering relocation of their facility in the next two years. 19. Of those companies that indicated that they are considering relocation, 50% said they would locate in the North Metro with two companies looking to relocation out of Minnesota. 20. Of those companies that are considering relocation, one will be moving in 6 months, one in one year and the remaining in one to three years. Location Factors: 21. Roads, Property Taxes and Facility Space were the three top factors that companies considered in making a relocation or expansion decision. Following close behind were State Income Tax and Sales Tax, Workers Compensation, Unemployment Insurance Costs and the Permit Process. Other factors noted that were not listed include visibility and access off Highway 10 and the freeway and positive business climate. 22. The top two reasons companies noted for relocating outside the City were Incentives from other cities/states and Minnesota Business Climate. Other factors noted that were not listed include local City hassles and zoning/land use incompatibility. Business Outlook: 23. Thirty one percent of the companies surveyed indicated that they anticipate an excellent business outlook over the next two years with only one company having a poor outlook. 25. Sixteen percent indicated that better facilities would be a high priority in assisting their company. Business Service Usage: 26. The majority of companies purchase 100% of their services in the North Metro. The breakdown of those services that are purchased 100% in the North Metro is as follows: Category % of Companies Accounting 46% Advertising 43% Management Assist. 36% Employee Training 47% Bank Deposits 70% Financing 38% Marketing 21% Production 18% Transportation 19% Warehousing 34% 27. The following services were noted that companies would like to see in the North Metro Area. • Major grocery store or clothing store • Large water treatment or waste water treatment plant, power plant or chemical plant • Hardware store • Satellite Office Space • Catering Service • Quality restaurant • Quality Hotel • Clerical based industries 28. There were twenty companies that are current members of the local Chamber and there are twelve that may be interested in becoming a member. Business Retention Program April 20, 1995 Part II Summary Total of 108 companies completed Survey Part II. Facilities Analysis: 1. Fifty two percent (56) of the companies own their own facility. Forty seven percent (50) of the companies lease space. 1.a. Of those that lease space 54% of their leases expire in 0-4 years; 20% expire in 5 or more years; 12% are month to month and 15% percent have open leases. 2. How long have you been in your current facility? 46% 0-5 years 22% 6-10 years 22% 11-25 years 7% over 25 years 3. How Big is your facility in Square Feet? 58% 0 - 5,000 8% 5,100 - 10,000 9% 11,000 - 30,000 9% 31,000 - 60,000 2% 61,000 - 100,000 2% over 100,00 4. How long do you plan on staying in the current facility? 5 businesses indicated one year or less (update: one has already moved and one closed down.) 7 businesses plan on staying 1-3 years. 12 businesses plan on staying 3-5 years. 80 (12%) plan on staying more than 5 years. 6. The following are the main reasons businesses decided to locate in Mounds View. Heavy traffic area. Freeway Access. Already established business\Live in area. Visible to Highway 10 Low Rent\Costs Received incentive from City - Tir', IDB Close to employee base Liked small town feeling Close to distributors 7. What would you do if you needed to expand? 11% would build to suit a new building to own or lease. 11% would find existing building to own or lease. 21% would build expansion to existing space. 10% would expand into adjacent space. 6% would establish a satellite facility elsewhere. 3% would divest one or more operations that they currently perform in house. 9. Current use of space? 9% of the companies are using between 76 and 99 percent of their current facility. 82% are using100% if _their existing_ space. Local Services: 10. The most common factors that are advantageous or favorable to remaining or expanding in Mounds View. Location - Traffic - Freeway Access. Visible to highway 10 and customer base. Proximity to Labor Pool Received Great Assistance - TIF Close to market Low Rent Good local services Good Quality of Life 11. Roads 80% satisfied Sewers 79% satisfied Water 76% satisfied 11% are dissatisfied to very dissatisfied(1) Police Protection 31% very satisfied 65% satisfied Solid Waste Disposal 14% very satisfied 50% satisfied Hazardous Waste Regulations 37% satisfied Emergency Medical Services 15% very satisfied 50% satisfied Electricity/natural gas services 82% satisfied Schools 53% satisfied Facility Space Availability 35% satisfied Land Availability 35% satisfied Local Economic Development Efforts 29% satisfied Postal Service 78% satisfied Local Capital Services 41% satisfied to very satisfied 12. What Factors discourage you from ,remaining and expanding the Mounds View? 61- companies- madecomments- - - Taxes - 33% (20) Unfriendly Business Attitude at City - 18% (11) Mall Vacancy - 8% (5) Condition of Highway 10 - 4 Sign Ordinance - 4 Land/Building Availability - 3 General Competition - 3 Land\Building Cost and lease rates - 3 Crime - 1 Transportation : 17. Six Percent use airport for business use, three companies use for personal use and 4 use the Blaine/Anoka airport. Financing: 21. Five local businesses have applied for SBA financing in the past and 4 received the financing CEOIGeneral Manager Lifestyle: 22 85% of the CEO\Managers live in the north metro and 15% live outside the North Metro. What you like most about living in N. Metro: Light Traffic\Quite Convenient/Accessible to Cities and North Affordable housing Neighborly Nice People Good School System Large Wooded Lots Less Crime - Safe Nice Parks What you like least about living in N.Metro High Taxes Public Schools are declining in quality Highway 10 Lights It is not clean and polished suburb Lack of cultural activities High crime rate Too many apartments Water tastes bad Lack of quality shopping What would attract other to live in Mounds View. lower taxes Lower user fee on gas - and electric - - More larger\Executive Homes Meeting Complex - Quality Hotel Clean up housing stock Improve school system Additional Commercial Development on 10 Better restaurants Education: 24. 38% use technical and community colleges for training and 60% don't 26. The following number of companies requested information on: Business Planning/Management/Marketing - 15 Financial Assistance - 15 high-tech Manufacturing - 3 companies Job Training Assistance -12 Government Procurement - 5 Exporting Information - 7 Permits Licensing - 12 Environmental Regulations - 11 City Ordinances, Zoning - 16 Employee Benefit Systems - 15 Employees: 30. 41% of the businesses frequently have openings for entry level positions. 32. 43% could generate one or more summer job opportunity for youth. 35. 16% or 17 businesses would be positively affected by better mass transit in Mounds View. Business Retention Program April 20, 1995 Supplements Distribution: 5 companies answered this section 36. How can City Assist Your Business? Reduce property tax and user fees 37. Major -industries you serve? Credit Unions, metal finishing, restaurants, manufacturing, wood, public agencies, window mfgs, reining 38. Major raw materials and service use in business: paper, pumping equipment, transformers, spray finishing equipment, hazardous waste disposal, silicones, cranes. 39. Primary factors in improving growth of company. Competition, Industry growth, Economy, government regulations Retail: 41 companies completed this supplement 4'1. 30% of the companies were not satisfied with their sign. Would like a lit sign to stand out more. Current Sign is outdated. Would like a sign closer to the road. Would like signs larger than 2 square feet. A larger reader board. Would like a directional sign on Highway 10. Bigger sign. Would like larger free standing sign greater than 15 feet. 45. 12% were not satisfied with their parking facilities. Increase parking ratio per square footage of facility space. 47. 30% are affecting by traffic conditions. Access off and on Highway 10 Long wait at stop lights on Highway 10. 48. A few companies have a problem with shoplifting,bad checks, vandalism and theft. 51. 63% of the retail businesses have had to summon the police in the last year. 3 - once a month 5 - once every 2-3 months 8 - once every 3-6 months 8 - once a year 53. 35% of the businesses requested they would be interested in the following local service: 3 - security survey of premises 4 - robbery presentation 4 - shoplifting ti g presentation _ 3 - bank deposit safety presentation 1 - CPR training 54. How can the City help your business grow? Change sign ordinance Attract more business More business on Highway 10 Encourage buying locally, especially the City Mounds View Supplement: 84 Businesses Completed the Mounds View Supplement Involvement in Community Activities: Festival in the Park - 20% participate Community Theater - 4% participate Focus 2000 - 4% participate Advisory Commissions - 1% participate Partnerships with Local Schools - 6% participate Rating of MoundsView's- -Amenities Amenity Shopping Facilities Recreations Facilities Local Newspapers Dining Facilities Accommodations For Clients Community Events City Image Housing Costs Housing Availability Land/Bldg Costs/Leases Excellent 5% 7% 1% 7% 2% 4% 5% 4% 2% 2% Good 27% 38% 37% 36% 23% 38% 45% 35% 35% 26% Adequate Fair Poor 37% 17% 11% 30% 10% 2% 26% 10% 7% 25% 18% 8% 23% 18% 13% 26% 14% 0% 24% 12% 6% 38% 6% 0% 35% 6% 0% 29% 14% 8% How High of a Priority should the City Place on the Following: Topic Clean up & Maintenance Crime, Security, Safety Housing Rehabilitation City Image Improve Labor Force Commercial Redevelopment Sign Ordinance Street, Public Works High 46% 75% 24% 37% 23% 45% 46% 30% Medium Low 43% 2% 17% 4% 46% 14% 4I% 8% 43% 15% 33% 8% 19% 21% 50% 8% Land Use and Zoning: 79% of the businesses are satisfied with their current zoning. 15% would be willing to serve on a zoning advisory committee. 29% felt there was a need to rezone areas of Highway 10 whereas 49% answered there was not a need for rezoning. The following are Suggestions for changes along Highway 10: All Business Larger Retail Center with Grocery More Traffic Lanes Include bikeways and Pathways Reduce Speed Balance Business & Residential Get Rid of Apartments Improve the Business Mix Expand Business Park Development Better Access to Businesses City Communication: 61% currently receive the City Newsletter. 61% would be interested in a Newsletter specifically for Business. 38% would-be interested in contributing -to -the -newsletter- viaarticles. RECOMMENDED ACTION STEPS IN RESPONSE TO THE NORTH METRO BUSINESS RETENTION AND DEVELOPMENT SURVEY PROCESS Action Step 1: ✓ Adopt a revised Sign Ordinance by October 1, 1995. Action Step 2: ✓ Established a Business Loan Program to assist existing businesses improve and expand their facilities by June 1995. Action Step 3: ✓ Continue to keep the redevelopment of Highway 10 as an important element in the positive economic vitality of Mounds View and strive to develop and approve a redevelopment plan in 1995. Action Step 4: ✓ Continue to aggressively develop and implement housing programs geared toward Mounds View's single and multi family housing stock to improve the livability, appearance and economic opportunities of the City. Action Step 5: ✓ Continue to personally meet with all local businesses and address their needs in an expedient manner. Action Step 6: ✓ Develop target industries and aggressively pursue the attraction and retention of these industries in Mounds View by working closely with developers, property manager and land owners. Action Step 7: Sow, vt ✓ Streamline the permit process by ecisions to be made by trained staff on minor development projects. Action Step 8: ✓ Contact business representatives and solicit their input prior to adoption of public policy which may have an effect on their business. Action Step 9: ✓ Improve the image of Mounds View through the establishment and implementation of a Marketing Program as developed by the Marketing Task Force. Action Step 10: ✓ Host a public awareness safety seminar geared specifically toward businesses. Action -Step 11: ✓ Facilitate the connection between those companies interested in providing summer job opportunities for youth with local schools and the Ramsey County Private Industry Council. Action Step 12: ✓ Meet with Metropolitan Transit Board to communicate the need for better public transportation routes along Highway 10. EDC RESOLUTION NO. 95-EDC8 RESOLUTION APPROVING ACTION STEPS IN RESPONSE TO THE NORTH METRO BUSINESS RETENTION AND DEVELOPMENT SURVEY FOR CONSIDERATION BY THE ECONOMIC DEVELOPMENT AUTHORITY WHEREAS, throughout 1994, Mounds View participated in the North Metro Business Retention and Development Program, and WHEREAS, over 100 Mounds View businesses participated in a two part survey process that included a 10 page written questionnaire and a personal interview, and WHEREAS, all immediate issues that resulted from the survey were addressed by the Mounds View Economic Development Coordinator, and WHEREAS, aggregate results of the survey were reviewed by members of the Economic Development Commission, and WHEREAS, The Economic Development Commission's mission includes the promotion of a positive economic climate which retains and expands existing businesses; and WHEREAS, twelve action steps were developed by the Economic Development Commission in response to the overall results of the survey as outlined in Attachment A. NOW, THEREFORE, BE IT RESOLVED THAT the Economic Development Commission hereby approves the action steps in response to the North Metro Business Retention and Development Survey results for consideration by the Economic Development Authority per attachment A. Adopted by the Economic Development Commission of the City of Mounds View this 25th day of May, 1995. ATTEST: (SEAL) Chair Economic Development Coordinator E ©OHM c� D EeELo PNERT A T © President Jerry Linke Vice President Phyllis Blanchard Secretary Julie Trude Board Members Gary Quick Sue Hankner Executive Director, Assistant Treasurer Samantha Orduno Treasurer Don Brager Economic Dev. Coordinator Cathy Bennett May 30, 1995 «Contact» «Name» «Address» «City» «State» «ZipCode» Dear «Salutation»: The Economic Development Authority (EDA) cordially invites you to attend a special reception on June 29, from 5:00-7:00 p.m. The reception will be held to thank over 100 Mounds View Businesses for their participation in the North Metro Business Retention and Development Survey Process. The process was very time consuming and your participation is greatly appreciated. The results of the survey have been excellent in understanding the dynamics of Mounds View's business base. At 6:00 p.m. we will present the findings of the survey and announce proactive action steps to address issues and trends as a result of the survey. Members of the EDA, Economic Development Commission and Marketing Task Force will be in attendance to answer questions and discuss future development strategies for Mounds View. Don't miss this exciting evening! The reception will be held at SYSCO Minnesota located at 2400 County Road J. Refreshments and Hors- d'oeuvres will be provided. Please R.S.V.P. by June 27 to Lynnette at 784-3055. Thank you and we look forward to seeing you on June 29, 1995. Sincerely, Jerry Linke President •NOIINUNMIIIATOO DT aoioaai aauvui,d `aafftag pTeuoG •pun•d Toafoad 0J pad V8861 loofa'," 2uTou1uJ,d Tuauraaoul xei au.I, uroad spun,d.jO aaJsunaZ auZ 2uizTaouTnw uorTnioso' j v `LLLf 'oN uorjnioso'j dopy :NOIZyQNNLAIIAIODaJJ •Tuatuked Toafoad Jo uoponpaa atnTnj aoj pun' auT asmqurraa oT pund Toafoad auT oT pund Toafoad Tuauuaaoui x�.I. VS86T auT urou paaaajsuau aq pinot's (0£'9£S`ZZ$) Tuauaedaano TaaaTS Coalp. 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PROJECT FUND WHEREAS, the Minnesota Department of Transportation (MnDOT) has notified the City that an overpayment of $22,536.30 was made to the City for the Quincy Street Project (from County Road H2 to Highway 10 ; and WHEREAS, MnDOT has informed the City that the overpayment will be - deducted from future Minnesota State Aid (M.S.A.) street project payments; and WHEREAS, the Quincy Street Project was originally accounted for in the Tax Increment Financing Project 1988A Fund and all M.S.A. Projects are now accounted for in the M.S.A. Project Fund; NOW THEREFORE BE IT RESOLVED that the Council authorizes the transfer of $22,536.30 from the Tax Increment Financing Project 1988A Fund to the M.S.A. Project Fund to reimburse the M.S.A. Project Fund for the deduction of the overpayment from future M.S.A. street project payments. Adopted this 12th day of June, 1995. ATTEST: Mayor Clerk -Administrator REQUEST FOR COUNCIL CONSIDERATION STAFF REPORT CITY COUNCIL MEETING DATE June 12, 1995 Agenda Section: 10, 7 : 0 5 (a) Report Number: 95-1381C Report Date: 6-8-95 Council Action: ❑ Special Order of Business 1 Public Hearings ❑ Consent Agenda ❑ Council Business Item Description: Consideration of Adoption of Ordinance No. 561 Amending the Municipal Code of Mounds View by ding Appendix A, "Specific Rezonings" Administrator's Review/Recommendatio - No comments to supplement this re . o - Comments attached. Explanation/Summary (attach supple ent sheets as a ecessary.) ,SUMMARY; At the May 8, 1995 meeting, the City Council introduced Ordinance No. 561 amending Appendix A, "Specific Rezonings", of the Mounds View Municipal Code. Ordinance 561 would allow the rezoning of the property located at 7305 Knollwood Drive (the former Tom Thumb) from B-1, Neighborhood Commercial to R-2, Single and Two -Family Residential. Due to the absence of two Council members at the time this item was to be considered at the May 22, 1995 Council meeting, it was tabled to the meeting of June 12. The Ordinance is provided again for consideration of final adoption. I have provided all relevant background information for your review. Paul Harrington, Comic pity Development Coordinator RECOMMENDATION; Adopt Ordinance No. 561 amending Appendix A, "Specific Rezonings", of the Mounds View Municipal Code. NOTE: This action requires a roll call vote. MEMORANDUM TO: FROM: DATE: SUBJECT: MAYOR AND CITY COUNCIL PAUL HARRINGTON, COMMUNITY DEVELOPMENT COORDINATOR '�I May 1, 1995 REZONING REQUEST - 7305 KNOLLWOOD DRIVE LARRY BEACH, PLANNING CASE NO. 408-95 Larry Beach has made application for a Rezoning of the property located at 7305 Knollwood Drive. The property is currently zoned B-1, Neighborhood Commercial - the applicant is requesting an R-2, Single and Two Family Residential classification in order to support his plans for a twinhome on the property. The existing structure located on the property (a closed Tom Thumb convenience store) would be removed in the event the rezoning is approved. Chapter 1125.01 Subdivision 1 (e) of the Mounds View Municipal Code identifies those factors upon which the City Council should base its decision relative to any rezoning request. Those factors, and an analysis of their relevance, are as follows: 1) Relationship to Municipal Comprehensive Plan The Comprehensive Plan in its current form identifies this parcel as neighborhood commercial. However, discussions held at both the Planning Commission and City Council levels within the past three (3) years have focused on reclassifying this property to residential. 2) Geographical area involved The parcel is bounded on the South and West sides by County Road H2 and Knollwood Drive respectively. The North and East boundaries abut property zoned R-2. 3) Whether such use will tend to or actually depreciate the area in which it is proposed Because of the surrounding R-2 property, the proposed rezoning is consistent with the uses currently in place. 4) The character of the surrounding area Beyond the immediately adjacent properties, the overall land use in the vicinity of the subject property is overwhelmingly residential in nature. 5) The demonstrated need for such use On numerous occasions, the subject of what to do with the vacant Tom Thumb property has come up at the City Council level. Although specific arguments may not be able to be made for a "need being demonstrated" in this particular case, the overall benefits gained by the neighborhood by eliminating a vacant and blighted property appear to justify the approval of the request. ORDINANCE NO. 561 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE AMENDING THE MUNICIPAL CODE OF MOUNDS VIEW BY AMENDING APPENDIX A ENTITLED "SPECIFIC REZONINGS" The Council of the City of Mounds View does hereby ordain: SECTION I. Pursuant to Chapter 1125, the official Mounds View Zoning Map is hereby amended to reflect the following rezoning: The property legally described below shall be rezoned from B-1, Neighborhood Business to R-2, Single and Two Family Residential: The West 125 feet of Lots 111 and 112, Spring Lake Park Knolls Addition SECTION II. This Ordinance shall take effect thirty (30) days after its publication. Read by the City Council of the City of Mounds View this 8th day of May , 1995. Read and passed by the City Council of the City of Mounds View this 12th day of June , 1995. ATTEST: Mayor (SEAL) Clerk -Administrator APPROVED AS TO FORM: City Attorney cY OF OMf kD of w REQUEST FOR COUNCIL CONSIDERATION STAFF REPORT CITY COUNCIL MEETING DATE June 12, 1995 Agenda Section: 10 , 7 : 05 (b ) Report Number: 95-1381C Report Date: 6-8-95 Council Action: ❑ Special Order of Business E7 Public Hearings ❑ Consent Agenda ❑ Council Business Item Description: Consideration of Adoption of Resolution No. 4772 Regarding Zero Lot Line Subdivision Request, I uy Beach, 7305 Knollwood Drive Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplements ets as nec sary.) SUMMARY; Larry Beach has made application for a zero lot line subdivision on two (2) properties located at 7305 Knollwood Drive. Chapter 1107.03 of the Mounds View Municipal Code allows for the subdivision of R-2 property within the City. The subdivisions are subject to the requirements listed in Title 1200, "Subdivisions", as they relate to lot size, setbacks, orientation, etc. The applicants request would create four (4) lots out of two (2) existing properties. The attached Certificate of Survey indicates the proposed layout of the property. Following action on the proposed subdivision, the applicant will be constructing duplexes to be sold as owner -occupied units. Pautl_.Batrington, Commun fy Development Coordinator RECOMMENDATION; Adopt Resolution No. 4772 approving a zero lot line subdivision for the property located at 7305 Knollwood Drive, Planing Case No. 408-95. RESOLUTION NO. 4772 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING A ZERO LOT LINE MINOR SUBDIVISION, LARRY BEACH, 7305 KNOLLWOOD DRIVE, PLANNING CASE NO. 408-95 WHEREAS, Larry Beach has requested approval of a zero lot line minor subdivision of the property located t 7305 Knollwood Drive; and WHEREAS, the property is legally known as: The West 125 feet of Lots 111 and 112, Spring Lake Park Knolls, Ramsey County, Minnesota WHEREAS, the Mounds View City Council has reviewed the applicant's request for a zero lot line subdivision and determined that it is in conformance with Chapters 1100 and 1200 of the Municipal Code. NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council approves the requested zero lot line minor subdivision request by Larry Beach contingent upon the following: 1) Providing the City with appropriate title abstracts, including necessary private utility easements as determined by the City, and recording those abstracts with Ramsey County. 2) Inclusion of the following restrictions in the deeds of the four parcels: a. If one dwelling unit is burned or destroyed, it shall be reconstructed in a uniform appearance. b. If both dwelling units are burned or destroyed, minimum lot widths shall then prevail as for single family homes. c. A double dwelling unit may be rebuilt meeting the original conditions of this Code. d. A uniform exterior appearance, in terms of color, design and maintenance, shall be maintained. Resolution No. 4772 Page Two 3) The subdivision is subject to Park Land Dedication requirements and must be satisfactorily complied with. ATTEST: (SEAL) Adopted this 22nd day of May, 1995 Mayor Clerk -Administrator 111706 OEW REQUEST FOR COUNCIL CONSIDERATION STAFF REPORT CITY COUNCIL MEETING DATE June 12, 1995 Agenda Section: 10 , 7 : 10 p . m. Report Number: 95-1382C Report Date: Council Action: O Special Order of Business O Public Hearings O Consent Agenda It Council Business Item Description: Continuation of Public Hearing for Public Improvement Assessment Policy Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement shee as necessary.)_____ SUMMARY; At the May 29, 1995 Council meeting, council extended the Assessment Public Hearing to the June 12, 1995 Council meeting. Since that date staff has recommended to remove the street design standard from the policy, and address this issue separately. Representatives from the Fire Department, Health One, and the City's Engineer will be present to briefly discuss street widths. On Thursday, staff took pictures of various situations of fire trucks and dump trucks on different street widths. These photos will be available for viewing at the meeting. Staff was also directed to formulate a typical assessment according to the proposed assessment policy for a 100 foot lot and a 75 foot lot. Staff received the engineer's estimate for Sherwood Estates. Bare in mind that this estimate is for new construction, and not reconstruction. The cost of reconstruction may be somewhat higher, and it is possible that not all utilities would be replaced during reconstruction. The cost are as follows: Sanitary Sewer Watermain Services Drainage Street Constr. TOTALS Est.Cost $21,366 Tot.Cost Ass.un Ass Adj.Rate Est.Ass $27,776 11081f 100 $25.07 $2,507 18,260 13,568 15,155 40,717 11081f 100 16.48 1233/un 100 1233/unit 1108 66 9.12/1f 11081f 66 24.50/1f 1,648 1,233 912 2,450 $75.17/LF $8,750 + 1,233/unit + 1233/unit Street reconstruction, may be somewhat more costly than new construction, but if the Council should determine that the assessment rate would be 2/3 assessed to the property owner for the construction of the street, and drainage in the project, the City, (general taxes or other means of funding), would be responsible for 1/3 of the project. RECOMMENDATION; 14,046 10,437 11,657 31,320 $88,827 $115,476 $91.98/LF Construction of Mainstreet USA Street Construction $40,717 Drainage 15,155 TOTAL $55,872 Assuming eleven (11) properties with an adjusted front footage of 100 feet each, the assessment of 2/3, or .66 of the project per property would be $3,352. The city's share of the individual lot improvement would be $1,676, for a total improvement cost of $5,028. the eleven total property owners would be responsible for $36,875. The City's portion, .33 of the project costs would be $18,438 for the entire project. This estimate includes construction costs for a 32 foot wide, face to face, bituminous street, with B618-concrete—curb and _gutter. A 3096 factor for overhead and contingencies are also included. If a street were merely reconstructed, with storm sewer the cost would be approximately $3,352 plus interest. Costs for a 75 foot lot would be approximately $2,514 plus interest. Assessments will vary in costs to the City depending on the design of the street. Adjusted front footage will vary in a cul de sac and depending on the number of short side assessments. The project above is for a typical straight street. Staff has presented an assessment rate for council consideration, based on reviewing policies and discussion with other municipalities. Should the City Council feel that this rate is not acceptable or defendable, they may adjust the percentages, funding projects with more or less general tax funds, or monies available. The adoption of an assessment rate is strictly a Council Policy decision. Should Council have any questions or concerns that staff may answer, or address prior to the meeting, please do not hesitate to call me. chel Ulrich, Director of Public Works 111706 DEW DISPOSITION REQUEST FOR COUNCIL CONSIDERATION STAFF REPORT AGENDA SESSION DATE June 5 , 1995 Agenda Section: 5 . Report Number: q 5-136 1 WS Report Date: 6-1-95 Item Description: Discussion of Resolution Approving Mounds View's Business Loan Program Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach suppleme SUMMARY; sheetsas necessary.) With the assistance of Western Bank, Jim O'Mera drafted a participation agreement that would be signed by the EDA and the "participating bank" for each executed business loan. The agreement includes provisions in relation to the following: EDA sharing in the payments received from the Debtor; EDA holding a subordinate position on collateral in relation to the bank; EDA's acknowledgment of loan documents; EDA's payment to the bank for its portion of the loan; the banks responsibility to administer the loan; and procedures in the event of termination of the loan. The attached resolution, drafted by Jim O'Mera, serves to validate that the Business Loan program falls under the goals of the current Mounds View Tax Increment Project Plan and fulfills the legal requirements of Tax Increment Law. In addition, I have attached the Economic Development Commission's resolution recommending $100,000 and $300,000 to fund the program for 1995 and 1996 respectively. Cathy Be , Economic Development Coordinator RECOMMENDATION: MOUNDS VIEW ECONOMIC DEVELOPMENT AUTHORITY COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 95-EDA-27 RESOLUTION APPROVING BUSINESS LOAN PROGRAM BE IT RESOLVED by the Board of Commissioners (the "Board") of the Mounds View Economic Development Authority (the "EDA") as follows: Section 1. Recitals. 1.01. The EDA has adopted and approved the Mounds View Economic Development Project, including the "Project Plan" for the development, redevelopment and revitalization of the City of Mounds View. 1.02. By action and approvals taken on May 9, 1994, the Board approved certain goals of the Project Plan, including the retention, rehabilitation and preservation of the commercial and industrial facilities and tax base of the City and the implementation of business loan programs. 1.03. By Resolution No. 95-EDA 23 adopted on February 13, 1995, the Board has given its general consent and approval to a small business loan program for Mounds View businesses, and in the interim there have been prepared and submitted on the date hereof for the Board's consideration the forms, statements of goals, draft participation agreement and other materials pursuant to which the EDA would implement that program (collectively, the "Loan Program"). Section 2. Findings for the Adoption and Approval of the Loan Program. 2.01. The Board hereby finds that the Loan Program would be in the public interest and that the proposed development and redevelopment would not occur solely through private investment within the reasonably foreseeable future and, therefore, the use of tax increment financing is deemed necessary; that the Loan Program conforms to the Project Plan and to the general plan for the development or redevelopment of the City as a whole; and that the Loan Program will afford maximum opportunity, consistent with the sound needs of the City as a whole, for the development of the Mounds View Economic Development Project by private enterprise. 288371.1 2.02. The Board further finds that the Loan Program is intended and, in the judgment of the Board, its effect will be, to promote the public purposes and accomplish the objectives specified in the tax increment financing plans and the Project Plan for the Mounds View Economic Development Project. Section 3. Approval and Adoption of the Loan Program. 3.01. The Loan Program, as presented to the Board on this date, is hereby approved, established, and adopted. Adopted by the Board of Commissioners of the Mounds View Economic Development Authority on i 1995 • Commissioner moved the adoption of the foregoing resolution, which motion was duly seconded by Commissioner , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: 288371.1 SECRETARY'S CERTIFICATE I, the undersigned, being the duly qualified and acting Secretary of the Mounds View Economic Development Authority, DO HEREBY CERTIFY that I have carefully compared the attached and foregoing extract of minutes of a duly called and regularly held meeting of the EDA held on , 1995, with the original minutes thereof on file in my office and that the same is a full, true, and correct transcript thereof insofar as said minutes relate to the approval of a certain business loan program within and for the benefit of the EDA's Mounds View Economic Development Project. WITNESS My hand officially and the official seal of the EDA this day of , 1995. (SEAL) 288371.1 Secretary Mounds View Economic Development Authority APPLICATION FOR BUSINESS LOAN PROGRAM MOUNDS VIEW NAME OF BUSINESS ADDRESS NUMBER OF YEARS LOCATED IN MOUNDS VIEW TELEPHONE NUMBER FAX NUMBER DESCRIPTION OF BUSINESS OWNER'S NAME(S) AND TITLE(S) DESCRIPTION7O17::, PERFORMED SIGNED DATE EXHIBITS: 3 YEARS FISCAL YEAR END FINANCIAL STATEMENTS MOST RECENT INTERIM FINANCIAL STATEMENT PERSONAL FINANCIAL STATEMENT BIDS OR CONTRACTS TO SUPPORT COSTS PLANS AND SPECIFICATIONS PARTICIPATION AGREEMENT BUSINESS LOAN PROGRAM Date Amount of Participation The undersigned lender, (Name of Issuing Bank) (herein called "Bank"), hereby certifies that the MOUNDS VIEW ECONOMIC DEVELOPMENT AUTHORITY (herein called "EDA") has a participation from the date hereof in the amount of Dollars, said participation (EDA Participation) being in that certain indebtedness of to the Bank in the total amount of (Name of Debtor) (Total Loan) Dollars (the "Indebtedness"), with the EDA participation bearing interest at the rate of , all as evidenced by Note(s) dated , with payments starting due and all mortgage or other security therefor and all guaranty or other instruments, if any, given in connection therewith. The security for this indebtedness is (describe collateral) The granting of this participation shall be upon the following terms: 287902.1 1. The EDA shall share with the Bank, in proportion to the EDA's participation hereunder, in any payments received from the Debtor unless an Event of Termination (hereinafter defined) has occurred. The EDA shall be secured by any collateral set forth in the provisions of the loan documents for the Indebtedness (the "Loan Documents"). However, the interest of the EDA shall be subordinate and inferior to the interests of the Bank, as herein_ provided. 2. The EDA hereby acknowledges its consent to the Loan Documents, copies of which are attached to this Agreement, and to all financing statements, certificates, filings and other instruments, agreements or writings issued or presented, and to all other actions taken, in connection therewith. 3. At the time of execution and delivery of this Agreement, the EDA shall pay to the Bank (in immediately available funds) the EDA's proportionate share of all amounts heretofore advanced by the Bank to the Debtor on the Indebtedness, and similarly for any future disbursements made by the Bank thereon. There shall be no more than three disbursements. 4. The Bank shall administer, manage and service the Indebtedness under the Loan Documents. The Bank may waive the performance of obligations of the Debtor or excuse the nonoccurrence of conditions of Debtor without approval of EDA. The Bank shall without approval of EDA exercise collection rights with respect to any collateral; foreclose against any collateral or accept a transfer in lieu of foreclosure; collect and receive any and all payments, collections and proceeds of collateral made or 287902.1 2 delivered by or for the account of the Debtor; release such payments, collections and proceeds to the Debtor or apply the same to the payment of the Indebtedness; and enforce rights against third parties. In carrying out its obligations, the Bank shall act in honesty and in good faith. Neither the Bank nor any of its directors, officers, employees or agents shall be liable for any action taken or omitted by the Bank or any of them except in the case of failure to perform its obligations under this Agreement or willful misconduct. 5. All payments received by the Bank after the occurrence of any Event of Termination (whether such payments are from the Debtor or out of any collateral or from any other person or out of any other property) shall be applied: first, to pay or reimburse the Bank for expenses incurred; second, to the Bank's principal portion and interest (not to exceed one year's interest if a real estate foreclosure and 120 days' interest if the collection effort is not a real estate foreclosure); and third, the EDA shall be paid its principal plus interest (not to exceed one year's interest if a real estate foreclosure and 120 days' interest if the collection effort is not a real estate foreclosure). Any excess shall be split in accordance with the proportion of participation. The EDA is not responsible to pay the Bank for any collection efforts that the Bank takes. 6. This Agreement shall be governed by the laws of the State of Minnesota and shall be binding upon and inure to the benefit of the parties and their respective successors and assigns. This Agreement may be executed in counterparts, each of which shall 287902.1 3 constitute an original hereof and all of which shall constitute one and the same instrument. Neither Debtor nor any other person, except the actual parties hereto and their successors and assigns, shall be entitled to rely on, have the benefit of, or enforce any provision of this Agreement. 7. The term "Event of Termination" means the earliest of the following events: (i) occurrence of an event of default under the Loan Documents; (ii) demand for payment of any Indebtedness outstanding under the Loan Documents; (iii) commencement of foreclosure of any collateral securing the Indebtedness under the Loan Documents. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day first above written. By Its Mounds View Economic Development Authority By Its President By Its Executive Director 287902.1 4 EDC RESOLUTION NO. 95-EDC9 RESOLUTION RECOMMENDING AMOUNTS TO FUND THE BUSINESS LOAN PROGRAM FOR 1995 AND 1996 WHEREAS, on February 13, 1995, the Economic Development Authority approved the pursuit of a small business loan program for Mounds View businesses, and WHEREAS, City staff have been working with representatives from the Economic Development Commission and development attorney from Briggs and Morgan to develop the legal documents and agreements for the business loan program, and WHEREAS, to fund the program, the Economic Development Commission determined that a minimum of 4 maximum loans in the remaining of 1995 and 12 maximum loans in 1996 could be issued through the program, and WHEREAS, funds for the program would come from excess tax increment financing dollars generated by development districts in the City, and WHEREAS, The Economic Development Commission's mission includes the promotion of a positive economic climate which retains and expands existing businesses; and WHEREAS, the Economic Development Commission believes that offering a competitive program to assist businesses would enhance the economic climate of the City. NOW, THEREFORE, BE IT RESOLVED THAT the Economic Development Commission hereby recommends $100,000 for 1995 and $300,000 for 1996 to be set aside to fund the Mounds View Business Loan Program. Adopted by the Economic Development Commission of the City of Mounds View this 25th day of May, 1995. ATTEST: (SEAL) Chair Economic Development Coordinator 'VMSW DISPOSITION REQUEST FOR COUNCIL CONSIDERATION STAFF REPORT AGENDA SESSION DATE June 5, 1995 Agenda Section: Report Number: 95-1362WS 6. 6-1-95 Report Date: Item Description: Discussion of Business Loan for Dynex Industries Administrator's Review/Recommendation: Li'9-' - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARian Sjoberg approached me several months ago regarding Mounds View's assistance in the expansion of their facility on Mustang Circle. As you recall, we applied for an Economic Recovery Grant on their behalf. Dynex was unable to meet the new employee requirement under the State's program. Since Dynex is consolidating several Minnesota operations in Mounds View, they were unable to count those positions under the State guidelines. Since then, Dynex has been working with St. Paul/Metro East Development Corporation on a SBA 504 program. Under the SBA 504 program 60% of the project costs are covered by a Small Business Administration Loan, 40% by Bank financing and 10% Company Equity. The SBA will accept City revolving loan funds as a portion of the companies equity. Mounds View's Small Business Loan Program, if approved, will quality under SBA's program to assist a growing, quality business in Mounds View. The premise around business financing is to limit the amount of cash the company invests into the financing of an expansion. This will enable the company to maximum its cash for operations taking into consideration the additional business generated as a result of the expansion. The St.Paul/Metro East Development Corporation has done a full analysis of Dynex Industries financials and has secured personal guarantees from all three principals. I have included a copy of their executive summary for your review. In addition, North Star Bank, who has had a long financial working relationship with Dynex, have approved their 40 % of the package and participation in the Cities program, if it is approved. Dynex Industries would like to break ground in late June. Therefore, this item is before you at the work session in anticipation that the program will be approved and the funds will be distributed as outlined in prior staff reports. If you have any questions regarding this transaction prior to the meeting please feel free to call me. Dynex and a representative from North Star Bank will be at the work session. Cathy Be f ttj Economic Development Coordinator RECOMMENDATION; APPLICATION FOR BUSINESS LOAN PROGRAM MOUNDS VIEW NAME or BUSINESS PJL4 STrZ/, Z,u 7 57 P u S7Th'J c 1 r'I2_ Ylt 0441J OStf � �g' - �{o o FAX N NBER 7g" `7l — 3 // Q ADDRESS NUMBER OF YEARS LOCATED IN MOUNDS VIEW TELEPHONE $UMBER - -�y DESCRIPTICN OF SQSIIf858 R-`j e �"' " Jap vic r e Vj�Ges OWNER'S NAME(3) AND TITLE(S) EG4 Uj*4 III V i‘te- POSt Alt; BF..RFOR2't rM r�T efrbr dr- SIGNED r 46, C - £-376611-4, rie#% 4.9 DATE EXHIBITS: 3 YEARS FISCAL YEAR END I L STATEMENTS MOST RECENT INTERIM FINANCIAL PERSONAL FINANO+ STATEMENT BIDSAND OR CONTRACTSFSGTO SUPPORT COSTS 8 Xorth Star Bank May 24, 1995 Kathy Bennett Economic Development Coordinator City of Mounds View 2401 Highway 10 Mounds View, MN 55112-1499 RE: Dynex Industries, Inc. 4751 Mustang Circle Mounds View, MN 55112 Dear Ms. Bennett: Our loan committee has approved a participation with the City of Mounds View in regards to a loan to Dynex Industries, in the amount of $50,000.00 on a 50% participation. Our term may be up to ten (10) years, and our approval is granted on an unsecured or secured basis whichever the Mounds View Economic Development requires. Our rate of interest on this loan will be 9 5/8 for five (5) years, then adjusted annually to the prime rate at that time. Purpose of the loan is for the new addition to their building. We are pleased to have the opportunity to work with the City of Mounds View and Dynex Industries. If you have any questions please contact me. Sincerely yo rs, Ray A. Udelhofen Vice President RAU/alp 1820 North Lexington Avenue • Roseville, Minnesota 55113 • 612/489-8811 • Fax: 489-9541 4661 Highway 61 • White Bear Lake, Minnesota 55110 • 612/429-4531 • Fax: 653-9430 aptr.§01WW., HISTORY/MANAGEMENT On February 9, 1981, Electric Equipment Service Corporation was formed by three stockholders: Dennis L. Sewill, Eugene L. Philipp, and Brian C. Sjoberg. Each stockholder owns one-third of the company. On October 1, 1985, ESC Environmental, Inc. was spun off as a wholly - owned subsidiary. On September 23, 1988, there were two corporate name changes (Electric Equipment Service Corporation to Dynex Industries, Inc.; and ESC Environmental, Inc. to Dynex Environmental, Inc.). On December 31, 1994, Dynex Industries, Inc. and Dynex Environmental, Inc. merged. An shares of Dynex Environmental, Inc. were dissolved. Dynex Industries, Inc. assumed all assets, liabilities, and equity of Dynex Environmental, Inc. The ownership structure of the company today, in 1995, is the same as it was at the company's inception in 1981, including the percentage of ownership. The company is in the business of (a) providing electrical services including the repair, replacement, design, maintenance and testing of transformers, relays, motors, and switchgear equipment; (b) providing environmental services and receiving, transporting, disposing, and recycling of industrial wastes; and the newest venture is (c) manufacturing fluorescent lamp recycling machines. See attached brochures located in Exhibit 1 of this Financing Package. Dynex Industrie.., Inc.'s customers are comprist,,, primarily of commercial enterprises and governmental agencies located in the Midwest. It advertises in trade magazines, attends trade shows nationwide, is involved in doing direct mailings, utilizes outside salespeople, and independent agencies, and does telemarketing. The existing location in Mounds View, Minnesota is approximately 25,000 square feet. Dynex Industries, Inc. is proposing to add approximately 28,500 square feet. The new expansion would help the business by consolidating all four Minnesota locations which will save operating costs and improve communication between employees and give the company an attractive location for manufacturing and demonstrating its lamp _ recycling machines. The company has been growing because management has been proactive in pursuing business opportunities. Its major suppliers include the following: Balteau Standard Westinghouse Supply (Wesco) Teco American Trans End Technology Heritage Asea Brown Boveri Power (ABB) Joslyn Manufacturing Electric Control Equipment Tipton Environmental Services Pollution Control Industries. Dynex Industries, Inc. services about 400 customers per year. Its major customers include: General Motors 3M Company State of Wisconsin John Deere Lafarge Ford Ramsey County Browning Ferris Northwest Airlines In 1994, approximately 23 percent of Dynex Industries, Inc.'s business was done with its five largest customers. The business is slowest in the winter and busiest in the summer and fall. The company's „Jadquarters are in Mounds Vit..v, Minnesota. It employs 60 full-time and eight part-time employees at this facility. The company also has operations in Farmington Hills, Michigan; Greendale, Wisconsin, and New Lenox, Illinois. The total number of employees presently working for the whole company is 105, 95 of them full-time and 10 part- time. The company anticipates adding 12 employees within two years of project completion. PROJECT SOURCES AND USES The uses and sources for this building expansion project in Mounds View are as follows: USES OF FUNDS Land Improvements $ 190,000 New Construction 680,000 Soft Costs 50,000 Contingencies 80.000 SUBTOTAL $1,000,000 Plus: SBA Debenture Pricing 13.000 TOTAL SBA 504 USES OF FUNDS $1,013,000 SOURCES OF FUNDS Bank $ 500,000 SBA (Includes Debenture Pricing) 413,000 Equity* 100.000 TOTAL SBA 504 SOURCES OF FUNDS $1,013,000 The equity participation is broken down as follows: Market Value of Land Vacated to Dynex by City of Mounds View City of Mounds View Revolving Loan Fund Cash Required by Dynex Industries, Inc. TOTAL EQUITY $22,181 50,000 27.819 $100,000 COLLATERAL ANALYSIS An as -built appraisal will be ordered and submitted to the SBA upon its completion. An analysis based on cost is as follows: Cost of Existing 25,000 Square Foot Building $1,000,000 Total Uses of Funds - New 1.013.000 TOTAL COLLATERAL AVAILABLE $2,013,000 Less: Bank First REM ( 164,079) Less: Bank Second REM (168,150) Less: Bank Third REM ( 500.000) TOTAL COLLATERAL AVAILABLE TO SB SPEDCO $1,180,771 Less: SBA 503 Loan Fourth REM ( 118,476) Less: SBA 504 Loan Fifth REM ( 413,000) Less: City of Mounds View Loan Six REM ( 50.000) EXCESS COLLATERAL $ 599,295 Based on cost, the SBA/SPEDCO is in a 70 percent loan -to -value position. MANAGEMENT/OWNERSHIP The company ownership and management is broken down as follows: NAME POSITION PERCENT OWNERSHIP Dennis Sewill President 33-1/3 Eugene Philipp Vice President 33-1/3 Brian Sjoberg Secretary/Treasurer 33-1/3 JOBS AND ECONOMIC IMPACT As a result of this project, 12 new full-time positions will be added. The increased real estate tax revenues are forecasted at approximately $30,000 on an annual basis. SUMMARY The building expansion project will allow Dynex Industries, Inc. to consolidate its four existing Minnesota locations (Arden Hills, Fridley, Blaine, and Mounds View) into one facility. This will increase the interactions of the employees and lower the overall costs due to increased operating efficiency. In addition, the building addition will allow the company suitable space for manufacturing and demonstrating the new lamp recycling machines. EDC RESOLUTION NO. 95-EDC10 RESOLUTION RECOMMENDING APPROVAL OF SMALL BUSINESS LOAN FOR DYNEX INDUSTRIES WHEREAS, Dynex Industries, a Mounds View business since 1985, has approached the City for a small business loan, and WHEREAS, Dynex Industries is requesting the maximum loan of $50,000 to supplement a Small Business Administration 504 Loan of $1,013,000, and WHEREAS, Mounds View's Economic Development Authority would be responsible for $25,000 at 2% interest and North Star Bank would be responsible for $25,000 at bank terms for ten years, and WHEREAS, Dynex Industries has been approved by the St.Paul/Metro East Development Corporation for 40% of the project and by North Star Bank for 60% of the project, and WHEREAS, Dynex Industries currently employs 60 people in Minnesota and anticipates adding 12 new employees as a direct result of their expansion; and WHEREAS, the Economic Development Commission believes that assisting Dynex Industries will benefit the entire community of Mounds View by promoting quality jobs and increasing the tax base. NOW, THEREFORE, BE IT RESOLVED THAT the Economic Development Commission hereby recommends approval of a $50,000 small business loan which includes $25,000 Economic Development Authority participation and $25,000 bank participation. Adopted by the Economic Development Commission of the City of Mounds View this 25th day of May, 1995. ATTEST: (SEAL) Economic Development Coordinator TY OEW REQUEST FOR COUNCIL CONSIDERATION STAFF REPORT AGENDA SESSION DATE June 5, 1995 Agenda Section: 7 Report Number: 95-1363WS Report Date: 5- 3 0- 9 5 DISPOSITION Item Description: Continued Discussion of Assessment Policy Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement s eets s necessary.) SUMMARY; This item is scheduled, to provide an opportunity to discuss the assessment policy again. If Council, staff or residents might want to discuss any part of the policy, or request any explanations or changes, this could be a time to address them. Staff has one possible change to the policy that was noted at the Public Hearing, that being the standard street width. I believe that Mr. McCarty mentioned, that possibly the street design should be eliminated from the policy, thereby reducing the major controversial item. Steve Campbell also agreed with this idea. Staff's major concern at this point is the adoption of the policy. It should be noted that since sealcoating will now be assessed, it is important to consider the time frame when and if the Assessment Policy is adopted. Sealcoating should be performed no later than the middle of August. The earlier this maintenance can be done, the better. If Council wishes to assess this year's project, notifications of a public hearing must be sent to affected residents, hearing scheduled, and etc. As we all know, this can be a lengthy process. Staff will seek council direction at the work session as to this matter. Another manner in which street design could be addressed is to hold informational meetings, when considering the reconstruction of a street. This practice proved successful in reconstructing Pleasantview Drive. The residents were given the minimum width standard, and asked to vote whether they wished to widen the street beyond the minimum. This could be used in future projects once a minimum standard width is adopted. Street width design can be addressed at a future date, and adopted with the standard plates for construction. Should Council have any questions or concerns that staff may address, or research prior to the meeting, please feel free to contact me. ichael Ulrich, Director of Public Works RECOMMENDATION; REQUEST FOR COUNCIL CONSIDERATION STAFF REPORT AGENDA SESSION DATE June 5, 1995 Agenda Section: 8 . Report Number: 9 5 -13 6 4WS Report Date: 5- 3 0- 9 5 DISPOSITION Item Description: Discussion regarding water service repair surcharge. Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement s necessary.) ,SUMMARY; At the May Council work session staff was requested to estimate the amount of funds possibly required to repair residential services, should they break or leak beyond the edge of the road. Staff is estimating, based on three of these circumstances occurring per year, that the city would require approximately $10,000 to repair these leaks. If a change of responsibility of the service should take place, staff is recommending that, only the residential services be covered by this change. Furthermore, staff recommends that the sanitary sewer service responsibility remain intact. Given that the residents would receive additional service, the City may wish to fund this from those receiving the benefits. To raise $10,000, it might be possible to charge each resident served by the public water system, $3.40 per year, or $ .85 per quarter. Staff seeks Council direction regarding changing of the existing ordinance, and any thoughts related to the above mentioned information. Michael Ulrich, Director of Public Works RECOMMENDATION; COTT OF 110,06 � REQUEST FOR COUNCIL CONSIDERATION STAFF REPORT - AGENDA SESSION DATE June 5, 1995 Agenda Section: 9. Report Number: 9 5- 1 '3 h 5 W S Report Date: - - g �, DISPOSITION Item Description: Continued Discussion of the Water Meter Changeout Proposal Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement s ets as , cessary.) ,SUMMARY; After realizing at the May council work session, that a total residential meter changeout would not be a lucrative as earlier reports had proposed, Council directed staff to conduct testing of larger meters, and consider alternative financing of this project. Staff, accompanied by consultants from Waterpro and Sensus, have continued to test water meters within the City. As was anticipated, the larger meters, which account for more revenue lost or earned, were less accurate than the residential meters. The worst two (2) inch meter was approximately eighty (80) percent accurate overall. Most meters had relatively poor accuracy at low to medium flow, which accounts for the majority of water consumed. Barring a very lengthy and detailed staff report, I will summarize staff's findings and recommendations. If the City were to changeout the entire City, revenues would increase approximately $25,000 in the first year. The City would now have created a new benchmark for water earnings and meter accuracy (100 0). While our cash intake would increase from past years, it would remain somewhat constant after the first year. And while this increase is not enough revenue to pay off the system changeout in ten (10) or fifteen (15) years, it is additional revenue that is due the City. Sensus has prepared a forecasted revenue report for the next twenty (20) years, anticipating a four (4) percent increase for operational expense. It is anticipated that the City would continue to loose accuracy in it's existing meters, thereby loosing revenue. The current system of reading meters has been somewhat adequate for the City in the past. The City assumes that it's residents read the water meters accurately and are responsible to pay for the amount of service they receive. Once a year we have hired part time readers to verify the earlier readings and inspect the meter to ensure it's integrity. This procedure is becoming increasingly difficult to maintain. In light of the reported violence throughout the nation, readers and residents are somewhat reluctant to enter and allow entrance to their homes by a stranger. Numerous meter readers have commented that they cannot gain access to the meters, because residents will not let them in the house, or fail to respond to prescheduled appointments. The initiation of an Automatic Meter Readingg (AMR) system would solve these situations. RECOMMENDATION; There are a few other issues relevant to this proposal to review. Reading of commercial meters, quarterly, with full time staff is not a valuable use of resources. Valuable staff labor hours are utilized almost daily to perform final readings. And it requires numerous staff hours to input reading data into the computer for quarterly water billing. With the current method of meter reading the City has no flexibility to change to monthly billing, which is considered by some families to be more manageable. Water accountability in relationship to wastewater charges is more accurately produced. Finance Director Don Brager and myself have researched a couple of financing options should council wish to proceed with this project. A meter surcharge, to replace the current meter and future meters may be instituted. If the City were to charge each residential service, five ($5) dollars per quarter, commercial and industrial accounts could be more, since the cost of these meters cost considerably higher, approximately $59,000 could be raised each -year . -Use of —some -portion- of the WAC fund could also be utilized to buy down the initial investment. An additional $ .05 to the water rates would raise approximately $24,000. In summary, while the high initial increase in revenues, and a relatively short payback in the earlier reports will not be realized through a meter change out, there still are very good rational reasons for possibly pursuing this project. Through our findings, the City has been very fortunate to have an above average accuracy in it's water meters. It is merely a matter of time, since the manufactures were only capable of producing a meter that had a useful (accurate) lifetime of twenty (20) years, that our system like many others will rapidly decline. With this decline will come lost earnings. If the City chooses to not replace the system, with state of the art technology today, in the future, after considerable funds have been left unrecoverable, we can see a very high initial revenue increase, and a shorter payback period. These are several options in making this changeout a reality should Council wish to proceed. Although as stated earlier, the pay back period has increased, and the necessity of additional financing will be required, staff is still of the opinion that a total meter changeout to an advanced technological system, is a sound decision. Regardless of Counci2s decision as to whether to proceed with this project, staff wishes to thank the representatives from Waterpro and Sensus for their valuable time and expertise in this endeavor. I would respectfully request that Council express this to these individuals. Staff seeks Council direction in this matter. Michael Ulrich, Director of Public Works FINANCIAL BENEFITS ANALYSIS The following analysis is based upon a 1 year Replacement Program Of 1, 1 1/2, 2, 5/8 Inch Meters Total Number of Meters to be Replaced: 2,406 Total Number of Meters to be Converted to Remote System: 700 Summary of Financial Improvement Revenue Increase Repair Savings Meter Reading and Billing Savings TOTAL BENEFITS: Net Outlay for Equipment Installation Costs AMR Costs TOTAL COSTS: TOTAL NET BENEFITS: $1,787,345 $40,310 $219,275 $2,046,930 $824,413 $210,350 $12,092 $1,046,855 $1,000,075 $735,444 $19,136 $104,108 $858,688 $589,073 $149,747 $5,740 $744,560 $114,128 The Replacement Analysis estimates that Mounds View could increase its cash flow by $1,000,075 over the next twenty years by replacing its inaccurate meters with Sensus meters. This analysis calculates the benefits from the replacement program over a period of 20 years. We calculated the Present Value of benefits received in each of 20 years in order to convert the cash flow into its equivalent in today's dollars. For a more detailed summary, you may review the report, "Summary of Benefits" and graphics. Estimated Revenue Improvement Average Accuracy of Present Meters Current Annual Revenue Loss 94.53 % $31,474 Increased Revenue over a 20-year program from change -out to Sensus Meters $1,787,345 Page 2 Inaccuracy is costing Mounds View approximately$31,474 this year. In addition, deterioration can be expected as meters currently in the system continue to age. The analysis indicates that your system could recognize an estimated $1,787,345 more in revenues over the next 20 years due to the replacement with Sensus Meters. Mounds View used an estimate of meter accuracy in this analysis. This estimate is based on tests conducted by utilities around the country on meters being considered for replacement. This estimate is typical of those found in most water systems, but could vary from the actual accuracy in your system. The accuracy of current meters is compared to the performance expected from Sensus meters in normal usage in water of good quality. Lower quality water will affect meter wear. Performance projections are based on tests of our meters which have been in service around the country, supported by Engineering endurance tests of our meters. Your utility must be aware that these performance projections apply exclusively to Sensus meters because of the unique long -life features engineered into Sensus meters. For further information on the increased revenue generated by the meter replacement program, review the "Increased Revenue" report and graphics. City of Mounds View Financial Benefits Analysis Executive Summary All estimates are based on a 20 year analysis computed from input submitted by City of Mounds View. To equate the value of benefits received in each of the 20 years, we have calculated its Present Value by putting the cash flow from each year into its equivalent in today's dollars. Summary of Financial Improvement Present Value at 8.50 % Revenue Increase $1,787,345 $735,444 Repair Savings $40,310 $19,136 Meter Reading and Billing Savings $219,275 $104,108 TOTAL BENEFITS: $2,046,930 $858,688 Net Outlay for Equipment $824,413 $589,073 AMR Costs $12,092 $5,740 Installation Costs $210,350 $149,747 TOTAL COSTS: $1,046,855 $744,560 TOTAL NET BENEFITS: $1,000,075 $114,128 It is estimated that the cash flow from the replacement/conversion program will be positive beginning in Year 11. The payback on meters, conversions and installations, totaling $1,046,855 is estimated at at 13 years 11 months. City of Mounds View Financial Benefits Analysis Executive Summary Annual Net Cash Flow Year 1 ($56,992) Year 11 $98,320 2 ($57,967) 12 $106,031 3 ($53,567) 13 $114,016 4 ($48,848) 14 $122,638 5 ($43,803) 15 $131,608 6 ($38,466) 16 $141,387 7 ($32,852) 17 $151,441 8 ($26,771) 18 $162,038 9 ($20,441) 19 $173,273 10 ($13,668) 20 $192,698 Summary of Input and Assumptions 1 Year Replacement Program Of 1, 1 1/2, 2, 5/8 Inch Meters Average Accuracy of Meters to be Replaced: 94.53 Average Annual Water Bill: 226.07 Number of Meters Repaired per Year: 50 Cost per Meter for Reading and. Billing: $2.05 Number of Readings per Year: 1 Number of Billings per Year: 4 Average Installation Cost per Meter: Average Installation Cost per Conversion: Average Installation Cost per AMR Interface Device: Average Unit Meter Cost: Average Unit Conversion Cost: Average Unit AMR. Interface Device Cost: Your estimated cost for the Replacement/Conversion Program: 2,406 Meters Less Scrap Value 700 Conversions. 3,050 MIUs & 0 MXUs Auxiliary Equipment Total Equipment Costs: Installation Charges: TOTAL EQUIPMENT and INSTALLATION: $205,094 $29,400 $324,825 $16,000 $575,319 $210,350 $785,669 * This estimated cost represents reading and translation equipment to convert readings to computer compatible input. Actual cost will most likely be lower. The derailed analysis from which this summary was prepared is available upon request. $40 $30 $10 $90 $42 $107 City of Mounds View FINANCIAL BENEFITS ANALYSIS E 03 { ::: bA O 0 2: w ::: _a. a) :Z::: U :0::: cl N : W ::: a co :cn::: a4 : W :cc OCi c ~ :U: a)., : Z ; � O CC 00 W cc 0 F- W Z 2 * W * * • ~ W W W to cc 00 0 W 0 a } a�j W * ▪ Q Q cc cc CC ›- a. e-M00UDCONr-fs•N 00 r-UlNNCO CO01r-O N,cztLt)e-010Nr-NOOOLn(Dd 000)N MMr-03TtCAMCD00CD0o0AIs- LOMOCONCD C) CnLO(D(Or-:r,7 a0t70NNN-NNco. 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N•-•OOO)OOr—NMctLc) CO CO (D CO (D CO CO CO CO CD CO CO CO CO CO O C0 CO CD CD CO 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N N N N N N d'MI,NCANsN,r,Od•MLOCDr-O)OLOLO(OO CA c' N LO r- N 1� I� N r- CD CD r- 00 CD M CA N or) COCO00O NNNNNNMMMMMMMMd d d'rt. d LO 00 CD Tt C) UD r- CO CV r, co cp CD r- 03 01 CD LO OLE, - MNNN rrr-COCDCDCD0000P..r, COCOLOLD O6660O6OMC6MCAMCAO)0)MMMO) OOOOOOOOMMCAO)CACDCAO)CAO)CACD 01000DNd'N-ONLO00‘-01COC)C'J TtNOMtf) U1C) N,NN 00 01 CO CO CD T:t OLDOLD d'd'MMNNOOMOC7000r-:666Ui 0)CAMCACACDCAO)0)MC30000OOCOCO00000000 • I, coOOI,N-coNMOOMCD000UD01 LO O O) 0 d' r- d• O 0 N CA CO N O) O CD LO O)O (OMN6c6oS 00r-d'CD0)NCO,- NMd'LOLOCDI,000A0-Nd'LoCOr,co r-M N N N N N N N N N CO M M M M CO M 00 d d'd' r- N 00 Tt 111 0 r-co cnO`-NMd LnCDN,CACAO N $ 1,787,345 Q 0 H 8.50 PERCENT INTEREST RATE WAS USED IN COMPUTING PRESENT VALUE REQUEST FOR COUNCIL CONSIDERATION STAFF REPORT AGENDA SESSION DATE June 5, 1995 Agenda Section: 10 . Report Number: 9 5 -1 3 6 6WS Report Date: 5- 3 0- 95 DISPOSITION Item Description: Continued Discussion of Hwy 118 Sound Barrier Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement s eets as ecessary.) ,SUMMARY; At the April 3, 1995 Council work session Tim Cruikshank, prepared a staff report addressing the Hwy 118 sound barrier. He had received permission from MnDot to remove up to two sections of the barrier wall, at the City's expense, still noting that the wall was designed to proper highway standards. Apparently this item was tabled at this time. Before Tim's departure from Mounds View, he forwarded this item to me. I am bringing this back to council for further discussion, and direction. I have attached Tim's staff report for your review. Michael Ulrich, Director of Public Works RECOMMENDATION; flY OF 1110iJNOS REQUEST FOR COUNCIL CONSIDERATION STAFF REPORT AGENDA SESSION DATE April 3, 1995 Agenda Section: 12. Report Number: 95-1290C Report Date: 3-29-95 DISPOSITION Item Description: Discussion of Safety of Airport Drive and County Road J Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. -- - - - Explanation/Summary (attach supplement shee . - : necessary.) UMMARY; Councilmember Trude requested that staff research the feasibility of removing a portion of the noise barrier at the intersection of County Road J and Airport Drive to increase the visibility and safety of this intersection. The Minnesota Department of Transportation (MNI IT) was contacted to determine the procedure for this removal if the Council desired. The attached letter from MNDOT addresses this request, indicating the City can remove up to two sections of the barrier at City expense with prior consultation with MNDOT Maintenance. Public Works Director Mike Ulrich has been asked to calculate an estimated cost for this removal if it were completed in-house. He will be present at Monday's meeting with this information. Also, the Police Chief is contacting the Blaine Police Department to help determine the number of accidents that have occurred at the intersection since 1 /1 /94. This information will also be available at Monday's meeting. Tim Cruikshank, Asst. To City Admin. RECOMMENDATION; Minnesota Department of Transportation Metropolitan Division Golden Valley Office 2055 North Lilac Drive Golden Valley, Minnesota 55422 March 29, 1995 Mr. Tim Cruikshank Assistant to City Administrator City of Mounds View 2401 Highway 10 • Mounds View, MN 55112-1499 Dear Mr. Cruikshank: In response to your telephone conversation with Harvey Scheffert on March 22, 1995 and your request to review the design for a portion of the inplace concrete post and wood planking noise barrier located at County Road J and Airport Road, we are providing the following information. The existing condition has been reviewed by Mn/DOTs Geometric, Pre -Design, Noise Abatement, and Final Design nits. The intersection and noise barrier as constructed exceeds minimal horizontal sight distance standards for passenger vehicles which we normally design for with an intersection of this type. The minimum sight distance for a stop condition (2 lane roadway on County Road J and 45 m.p.h. speed) is 450 feet. Please refer to the enclosed plan view that identifies and details the two scenarios: 1. A vehicle stopped at County Road J and continuing across County Road J and northward on Airport Road. 2. A vehicle stopped at County Road J and making a left turn on County Road J to go west. It should be noted that in both cases identified above. a passenger vehicle has the opportunity to stop in the median of the crossover on County Road J, if required. (Trucks using this crossover in the two scenarios mentioned would not have the opportunity to stop in the median area. Trucks would also need additional sight distance to traverse the intersection, due to the truck length and slower rate of acceleration. However, it would seem that few semi -trucks would be using 35th Avenue and making this maneuver.) Also, vehicles may encroach on the 10 feet (D) distance shown on figure 5-2.01B, to increase driver sight distance. With this investigation, we have confirmed that the intersection and noise barrier configuration, as constructed, meets Mn/DOT's standard horizontal sight distance requirements for this type of intersection. An Equal Opportunity Employer Mr. Tim Cruikshank March 29, 1995 Page 2 You have indicated that some residents of your community or others using the intersection seem uncomfortable and have complained about the existing condition. (This may actually be a "psychological" affect, as the noise barrier presents a closed -in feeling. That affect may still be present even with a portion of the noise barrier removed.) Due to the concerns you have received regarding the existing condition, Mn/DOT would not object to the City of Mounds View removing a minimal portion of the inplace noise barrier, if you believe that would satisfy those concerned, provided that: 1. The removal and all costs incurred will be the responsibility of the City of Mounds View. 2. Mounds View authorities will contact the Mn/DOT Maintenance Superintendent for that area (Chuck Harris - telephone 582-1435) to determine whether Mn/DOT's Maintenance Office would like the removed materials salvaged and delivered to a specific location. If not, the removed material will become the property of the City of Mounds View. 3. The removal portion shall be no more than 2 sections. (The length proposed to be removed should be reviewed and approved by Chuck Harris.) 4. All areas disturbed due to the removal will be restored with turf establishment by the City of Mounds View. 5. It is understood that the City (and not Mn/DOT) will be held responsible in the future for any recourse from residents due to the possible loss of noise abatement resulting from removal of this section of noise barrier. If you have any questions or need additional information, please call either me (797-3051) or Harvey Scheffert (797-3037). Also, please inform us of any future decisions you make regarding this issue. Thank you for contacting Mn/DOT and informing us of your concerns, so that we might investigate this situation. Sincerely, Susan M. Klein, P.E. Design Engineer Enclosure cc: Jim Hansen Harvey Scheffert REQUEST FOR COUNCIL CONSIDERATION STAFF REPORT AGENDA SESSION DATE .TirnP 5, 1995 Agenda Section: a . Report Number: 95-1367ws Report Date: o DISPOSITION Item Description: Consideration of Resolution No. 4774 Hiring of Recycling Intern Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) ,SUMMARY; In May, Recycling Intern Laurie Mezera-Kerr accepted a position in the Administration Department with the City of Golden Valley. After consultation with the City Council, Staff took the necessary steps to fill the vacancy. To fill this vacant position, a job announcement was placed in various publications. The job announcement required the successful candidate to have a bachelors degree in planning, public administration or related field and have municipal experience related to recycling. The desired qualifications included having or working toward a masters degree and having computer experience. Community Development Secretary Barb Benesch and I interviewed the candidates who applied for the position. Of the five candidates, Peter Lindstrom was determined to be the best candidate for the position. Mr. Lindstrom has experience in program administration and as an undergraduate at Saint John's University, began and administered the on - campus recycling program. Mr. Lindstrom holds a BA Degree in Government from Saint John's University and a Master's of Public Administration from Hamline. Mr. Lindstrom's references were checked and are satisfactory. If the Council approves the hire of Mr. Lindstrom, he would be available to begin working for the City on Tuesday, June 6. Please note that this position is funded entirely out of SCORE fund money which the City obtained through Ramsey County. The position would be temporary, part-time (up to 19 hours per week) with no benefits. Salary would be set at $8.50/hr. P u1 Harrington, Communiy Development Coordinator RECOMMENDATION; Motion to waive reading and adopt Resolution No. 4774, hiring Peter Lindstrom for the position of Recycling Intern, funding to come from Ramsey County SCORE Grant budgeted in 290-4121-010. RESOLUTION NO. 4774 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION APPROVING THE HIRE OF PETER LINDSTROM TO FILL THE VACANT TEMPORARY, PART-TIME RECYCLING INTERNSHIP POSITION WHEREAS, when the Recycling Intern departed in May of this year, the Council responded to the needs of the community by authorizing the advertisement of the vacant position; and WHEREAS, an announcement advertising the availability of the position was placed in various publications, applications were received and candidates were interviewed. NOW, THEREFORE, BE IT RESOLVED that the position of Recycling Intern be filled by Peter Lindstrom, funding to come from Ramsey County SCORE grant budgeted in 290-4121-010. BE IT FURTHER RESOLVED this would be a part-time position, up to 19 hours per week, earning $8.50/hr. with no benefits. Presented this 5th day of June, 1995. (ATTEST) Jerry Linke, Mayor (SEAL) Samantha Orduno, City Administrator REQUEST FOR COUNCIL CONSIDERATION STAFF REPORT Ju'2 5, 1995 AGENDA SESSION DATE Agenda Section:':.• 95-1368WS Report Number: 6 1 -95 Report Date: Item Description: Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement s SUMMARY; eets as cessary.) Enclosed is the resolution supporting the application for the Minnesota Cities Participation Program (MCPP) offered by the Minnesota Housing Finance Agency (MHFA). The primary objective of this program is to provide affordable (approximately 1% below market) mortgage financing for low and moderate income first time home buyers through the issuance of mortgage revenue bonds sold by MHFA on behalf of cities. The MCPP offers some flexibility allowing cities to develop a program which targets its needs. One of the objectives stated in the Comprehensive Housing Stock Analysis was to explore options for housing rehabilitation funding. After meeting with MHFA, it is possible to design a program which would incorporate a bridge loan into a permanent mortgage. The bridge loan would allow the buyer to upgrade the property. We would request $750,000 which would finance six or seven loans to be used exclusively in Mounds View. The mortgages would be processed by a lender selected from a list provided by MHFA. J. n, Hous g Inspector RECOMMENDATION; Motion to waive the reading and adopt Resolution No. 4773 Supporting the Application for the Minnesota Cities Participation Program (MCPP) STAFF REPORT PAGE TWO JUNE 5, 1995 The program term will run for six months, with cities having exclusive use of their individual allotments, followed by a "collapse" of all individual allotments into a single, statewide pool available to all MCPP participating cities for the final two months. If we received funding for this program, it would allow new residents to purchase a home and make additions to fit their needs. In addition, it would upgrade the condition of selected houses. See attached application packet. RESOLUTION NO. 4773 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION AUTHORIZING THE APPLICATION OF THE MINNESOTA CITIES PARTICIPATION PROGRAM TO FUND A LOAN PROGRAM FOR FIRST-TIME HOMEBUYER'S REQUIRING THE MORTGAGE TO INCLUDE REHABILITATION. WHEREAS, the City of Mounds View is submitting an application for first-time hornebuye:7 financing with a bridge loan for rehabilitation included in the mortgage from the Minnesota Housing Finance Agency's Minnesota Cities Participation Program; and, WHEREAS, a portion of the financing will be used for upgrading the property; and, WHEREAS, a private lending institution will distribute the mortgages for future residents; and, WHEREAS, the funding will benefit low- to moderate -income families in Mounds View; and, WHEREAS, the rehabilitation of single-family housing is consistent with the City's 5 Year Coals Focus 2000 recommendations, and the Comprehensive Housing Stock Analysis; and, WHEREAS, rehabilitation of existing single-family housing will benefit the entire community. NOW, THEREFORE, BE IT RESOLVED, that the City Council in and for the City of Mounds View does hereby authorize the City Administrator to make application to the Minnesota Housing Finance Agency for the Minnesota City Participation Program. NOW, BE IT FURTHER RESOLVED, that the City Council of the City of Mounds View will abide by the conditions placed by Minnesota Housing Finance Agency on use of the funds for the Minnesota Cities Participation Program. BE IT FINALLY RESOLVED, that the City Council of the City of Mounds View, directs staff to work with Minnesota Housing Finance Agency to ensure that appropriate measures will be taken to assist with the Minnesota Cities Participation Program. ATTEST: (SEAL) Adopted this 5th day of June, 1995. Mayor City Administrator MINNESOTA HOUSING FINANCE AGENCY HOMEOWNERSHIP OPPORTUNITY DIVISION May 1995 400 Sibley Street, Suite 300, St. Paul, MN 55101 MINNESOTA CITY PARTICIPATION PROGRAM APPLICATION PACKET Enclosures: Introductory Letter Attachments Application for Funding PROPOSAL DEADLINE 4 : 30 PM THL RSDAY, JL N E 8, 1995 MINNESOTA HOUSING FINANCE AGENCY 400 SIBLEY STREET, SUITE 300 ST. PAUL, MN 55101 For Information Contact: Gene Aho (612) 297-3129 or 1-800-657-3802 663 IV111111COU 11-k HOUSING FINANCE AGENCY Date: May 8, 1995 To: Minnesota Cities; City and County Housing and Redevelopment Authorities, Port Authorities and Economic Development Authorities From: Michael Hale Director of Home ortgage Programs Subject: Announcement and Applications for Funding, The Minnesota City Participation Program INTRODUCTION: The Minnesota Housing Finance Agency (Agency) is pleased to both announce and request applications for the 1995 Minnesota City Participation Program (MCPP). Through the MCPP, the Agency may sell mortgage revenue bonds on behalf of cities to meet locally identified housing needs. The proceeds of these bonds provide below market interest rate home mortgage loans for low and moderate income first time home buyers. This resource provides cities throughout the state with a unique opportunity to easily access housing resources to meet the needs of their citizens. BACKGROUND: The MCPP was created by state legislation in 1990 to provide local governments with a new and easier option to access mortgage revenue bond resources for local housing programs. Before the passage of this legislation, cities needed to take on the financial risks and commit substantial resources to sell a bond issue on their own (or jointly with other local governments) and create local housing programs. Under the MCPP, the Agency assumes all financial costs, liabilities and risks involved with structuring the bond sale, and provides all administration services necessary to deliver the loans to local home buyers (lender origination and loan servicing). This leaves cities free to concentrate on properly targeting funds to specific, identified housing needs and on creating an effective program at the local level. The MCPP offers participating cities throughout the state several advantages: • Cities may obtain program funds in amounts that fit their needs, with funds allocated on a per capita, population basis. • Cities may identify their own housing goals to meet locally identified needs. These goals may be as wide or as narrow as the city determines as long as borrowers 400 Sibley Street, Suite 300, St. Paul, Minnesota 55101 (612) 296-7608 Telecommunications Device for the Deaf (TDD) (612) 297-2361 Equal Opportunity Housing and Equal Opportunity Employment -2- and properties are eligible for mortgage revenue bond financing and the program is financially viable. Cities may establish house price and income limits higher than the regular Agency mortgage program. • Agency staff may provide cities with administrative support both pertaining to the bond sale and to the operation of the program. The Agency will incur bond issuance expenses that would have normally been incurred by cities selling their own bonds. Cities must only cover a modest allocation processing fee. • Many mortgage lenders throughout Minnesota are familiar with Agency program administration. The Agency will provide access to its Home ownership Assistance Fund (HAF) for participating cities. HAF provides monthly payment and entry cost (i.e., down payment and closing cost) assistance to more modest income home buyers. 'The Agency will provide communities with individualized program marketing support to enhance each program's probability of success. FUNDS AVAILABLE: Under current state law, the local housing pool for mortgage revenue bonds in 1995 is anticipated to be approximately $43.75 million dollars. Allocation of these bond funds will be done under the following criteria: Cities may apply for an allotment from a minimum of $100,000 to the "maximum allowable" under the program. Legislative changes for 1995 now dictate that a population based allocation formula will be used to determine the maximum allocation that each city may receive from the housing pool. As a result, the Agency will determine a per capita allocation amount based on the total population of ail city applicants, and apply that to each city to set an individual maximum allocation. City applicants would then receive the lesser of the amount requested or the maximum based on population, with a $100,000 minimum guaranteed allocation for smaller cities. • Given that the size of this per capita allocation and the resulting maximum allocation can vary greatly depending upon the number of cities that apply and their total population base, cities are encouraged to place a request in an amount they feel is realistic, given local demand, and given the "usage test" enforced by statute for subsequent years (see below). In the application, cities may either specify a specific dollar allocation request (of at least $100,000) or may simply indicate that they are requesting the "maximum allowable," to guarantee that they will receive the largest allocation permitted by the population formula. -3- • In addition to indicating a requested allocation, cities may also want to note a minimum acceptable allocation amount on their application. A high number of city applications under the '95 MCPP can potentially result in small allocations for small to medium sized cities, possibly as low as the $100,000 minimum. Programs that deliver only 2-3 loans may not be cost effective, given the staff time required of both the city and lenders. If the individual allocation as determined by the per capita formula falls below a level the city cites as an acceptable "minimum," the Agency would then cancel the application and contact the city to confirm. USAGE TEST: Cities applying for funds under the 1995 MCPP must also meet a minimum "usage test," to be considered eligible to apply in following program years. Specifically, a city must use at least 50% of their 1995 allocation by the date of program expiration in or er to be eiigib1 to apply in 1996 or 1997 Failure to meet this 50% test -results- in ineligibility for the MCPP in the following 2 years. This test has been modified by the legislature from 1994, when low usage resulted in only a one year ineligibility period. The Agency will periodically provide participating cities with a usage report during the program term to help them track compliance with this requirement. The usage test also applies to cities that, upon receiving their allotment, choose to sell their own bonds and set up their own lender origination system (those that do not contract with MHFA under the MCPP). Upon request, these cities are required to submit loan origination data to the Agency to confirm compliance with this statutory requirement: PROGRAM TERM: For 1995, the MCPP program term will run for six months, with cities having exclusive use of their individual allotments for a four month period, followed by a "collapse" of all individual allotments into a single, statewide pool available to all MCPP participating cities for the final two months of the program. This system allows the security of local fund availability for the majority of the program term, but also allows cities experiencing higher demand to satisfy those needs by tapping unused funds during the final program phase. The starting date, four month allotment "collapse" date and six month program expiration date will be determined shortly after the bond sale. Participating cities will be immediately notified at that time. As in past programs, the Agency will retain the right to adjust the program interest rate during the term of the MCPP ELIGIBLE PARTICIPANTS: All Minnesota cities with the exception of those that receive a separate entitlement of bonding authority (e.g., Minneapolis, St. Paul, cities located in Dakota County), are eligible to submit proposals to participate in the MCPP. Under the MCPP, a "city" means a city as defined in Minnesota Statutes § 462C.02, subdivision 6. Generally, this includes all cities, city and county housing and redevelopment authorities, port authorities and economic development authorities. (References to "cities" herein is to all entities authorized under this statute.) -4- PROGRAM REQUIREMENTS: The primary objective of the MCPP is to provide affordable mortgage financing for low and moderate income first time home buyers through the issuance of mortgage revenue bonds. These mortgages typically have interest rates approximately 1% below market at the time of bond issuance. Mortgages provided under the MCPP are 30 year, level payment, fixed rate loans with all optional loan guaranty types available (FHA, VA, RECD (formerly FmHA), insured and uninsured conventional loans). In addition, the mortgages must meet the requirements of standard mortgage insuring and guaranteeing entities, mortgage industry accepted underwriting standards, and state and federal law governing mortgages provided through the issuance of mortgage revenue bonds. Among such requirements are that borrowers must be first-time home buyers (borrowers that have not had an ownership interest in a principal residence for the -past three -years), must occupy -the property within 60 days of mortgage clo-sing, must meet certain household income limits, and must purchase a home under certain purchase price limits (maximum income and house price limits for the MCPP are detailed below). In addition to the purchase price limit, .properties financed under the MCPP must also meet other specific requirements. Generally, single family detached homes, townhomes and condominiums (new or existing) and duplexes (existing only) are eligible for financing under this program. Within seven of the eleven metro area counties, however, new construction can only- be done under certain "affordability initiatives" specified by statute (see "New Construction" below). Mobile homes, recreational or investment properties, however, are ineligible. Properties must also be in good repair, cannot provide any significant income for the borrower, and must involve only a limited amount of land as part of the financing request. Finally, all mortgage revenue bond programs like the MCPP prohibit the financing of personal property (e.g., free standing appliances) as part of the transaction. A "pocket guide" describing the requirements of the Agency's mortgage revenue bond program, The Minnesota Mortgage Program, is available upon request to provide further details on program requirements. • Borrower Income Limits: Under state law governing mortgage revenue bond programs, adjusted borrower income limits may not exceed 80% of area median income as determined by the Department of Housing and Urban Development (HUD). Accordingly, cities placing applications under the MCPP must set their local program income limit at or below these figures. "Adjusted income" refers to gross annual household income less certain deductions, including a deduction of $1,000 for each household resident. Currently 80% of HUD's median family income figures are as follows: -5- County 80% of HUD . Area Median Income Twin Cities metropolitan area (Anoka, Carver, Chisago, Dakota, Hennepin, Isanti, Ramsey, Scott, Sherburne, Washington and Wright) $40,800 _ Olmsted $41,680 All other counties , $34,800 These limits are subject to annual revision by the Internal Revenue Service. MCPP participants will be notified of any changes (increases or decreases) which may affect proposed programs as they occur. House Price Requirements: Under state law, homes financed under the MCPP must also meet or fall below two established purchase price limits, one for existing homes, and a second for newly constructed properties. Cities have the option of establishing any price limits desired, provided they do not exceed these statutorily defined limits, and provided that they are sufficient to cover the cost of most "starter" housing in the local market. Unless cities take steps to accurately survey their local market to determine housing costs, it is recommended that the, maximum limits be used for greatest flexibility and to promote usage of the funds. "Purchase Price" as defined within these limits (same as "Acquisition Cost" in MHFA contracts and manuals) means the entire cost .to the borrower to acquire the completed dwelling, including any payments to outside contractors for completion or repair of the home, and including the land cost or value if acquired separately from the home. The current statutory purchase price maximums are illustrated in the chart below: If the mortgaged property is located in: Existing Home New Construction Eleven County Twin Cities Metropolitan Area (Anoka, Carver, Chisago, Dakota, Hennepin, isanti, Ramsey, Scott, Sherburne, Washington, and Wright) $95,000 $95,000 St. Louis County $95,000 $95,000 Clay County _ $91,168 $95,000 Benton and Steams Counties . $78,545 $95,000 Houston County $73,100 $95,000 Balance of the State $77,540 $95,000 State law determines these income limits as a percentage of federally established maximums. These federal maximums are subject to periodic changes. MCPP participants affected by an optional increase or mandated decrease in their price limits, should they occur, would be notified at that time. New Construction: In 1991, state legislation pertaining to mortgage revenue bond proceeds was enacted to encourage the financing of existing homes before newly constructed homes, especially for homes to be financed in seven of the Twin Cities metropolitan area counties (Anoka, Carver, Dakota, Hennepin, Ramsey, Scott and Washington). in the balance of the state, more flexibility was provided regarding the financing of new construction. In this seven county Twin Cities Metropolitan area, no newly constructed homes may be financed for the first ten months of a program origination period except -to -meet specific housing affordability objectives specified in law and/or administrative rule. Specifically, one of the following conditions must be met if new construction is to be provided: The newly constructed housing must be located in a redevelopment area (a defined, developed area where at least 25% of the buildings are structurally substandard). The new housing must be replacing a structurally substandard structure or structures. © The new housing must be part of a housing affordability initiative, other than those financedwith the proceeds from the sale of mortgage revenue bonds, in which federal, state or local assistance is used to substantially improve the terms of financing or to substantially write down the purchase price of the new housing. The housing affordability initiative must meet one or more of the criteria listed in Attachment 1 hereto. erg the balance of the state, mortgage loans may be made for the purchase of newly constructed homes immediately. However, a city must include in its proposal a description of the steps it will initiate in such areas to encourage loans for existing housing as opposed to new housing, and the reason(s) why new housing stock is ne ded. In :III areas of the state, cities may not provide set -asides or commitments for the exclusive use of builders or developers except for housing affordability initiatives as specified in Attachment 1. Homeownership Assistance Fund (HAF): To assist cities with providing more affordable housing opportunities for its modest income residents, the Agency is pleased to provide cities participating in the MCPP pith access to the MHFA Homeownership Assistance Fund (HAF). HAF provides oligible borrowers with monthly payment assistance and/or entry cost (Le., duwnpayment and closing cost) assistance through an interest free, graduated payment second mortgage loan. HAF is only available to cities participating in the tY CPP. HAF is funded through appropriations from the state legislature. -7- PROGRAM ADMINISTRATION: Under the MCPP, cities have flexibility in the creation and administration of a program to ddress their specific needs. In effect, cities have the option to create a more complex program, if that is necessary to properly target the funds to the neighborhood or population group in greatest need of subsidized mortgage funds. In addition, if the city has access to additional resources which may be used to further enhance the impact of the program locally, they may add a layer of guidelines as required by the source of the subsidy. For these types of local program modifications, individual cities are responsible for the clear definition of any added guidelines, and the enforcement of them at the local level (with the potential assist of the local lender). MHFA will not enforce specific local targeting guidelines or limitations added for outside subsidy sources. The Agency will, however, place descriptions of unique targeting and subsidies in marketing materials (e.g.: brochures) prepared for each city. Outside of the creation of the local program and enforcement of special added guidelines, MHFA will provide complete administrative services for the program. This includes completion of the supporting bond sale, contracting with and training of lenders, marketing support, the purchase of loans originated locally for placement into the Agency's portfolio, and periodic reporting to the cities on program fund use. Cities applying under the MCPP should be aware that the Minnesota Department of Finance will charge a modest fee to cover the costs involved with processing housing pool allotment requests. This fee -is not due with submission of this application, but must be remitted with the allocation agreement executed and returned by each city shortly before bonds are sold to fund the MCPP. The amount of the fee to be charged will be $20 for each $100,000 in allotment provided (e.g.: $60 for minimum allotment of $250,000, $200 for a $1,000,000 allotment, _etc.). To participate in the MCPP, cities must also arrange with local lenders to originate mortgage loans under the program. Enclosed with this packet, you will find a copy of our current "Minnesota Mortgage Program Lender List? Lenders shown on this list are currently under contract with MHFA to provide loan origination services for MHFA single family mortgage programs. These lenders are also familiar with mortgage industry lending .guidelines and the unique requirements of mortgage revenue bond programs necessary to process loans under the MCPP. To complete their MCPP appiicatio , each city must contact at least one lender from this list, gain their approval to midi ; ,ate MCPP loans and enclose a letter from each lender indicating their willingness to do so. It is suggested that each city designate at least two lenders to provide adequate origination services for their proposed program; especially if a large alloo to , request is involved. Once cities have identified those lenders that have agreed to participate in their MCPP application, no additional lenders may be added for the balance of the program term, unless necessary due to special circumstances (e.g., where the only experienced lender drops out). This policy will help the Agency maintain an accurate lender list for consumers. Participation in the. MCPP is optional for lenders currently offering the Minnesota Mortgage Program. Most lenders, however, find it advantageous to offer MCPP funds, given that income and purchase price limits are typically higher that those under the Minnesota Mortgage Program, that lender compensation is 1/2% higher than other Agency programs, and that there is no additional charge to the lender to originate MCPP loans. -8- Finally, the Agency will provide participating cities and lenders with marketing support for their program, in the form of statewide and local press releases, posters, and a supply of brochures customized to provide details on each city's unique program features. PROPOSAL REQUIREMENTS: Applications for the MCPP must be submitted to MHFA between.8:00 a.m., June 1, 1995 and 4:30 p.m., June 8, 1995. To apply for mortgage revenue bond authority under the MCPP, the cities must submit information outlined in the Minnesota City Participation Program Application for Funding, MHFA Form #MCPP-1 (enclosed) and related supporting documentation. For ease of application, separate proposal forms have been developed for cities in the seven county Twin Cities metropolitan area and cities in the balance of the state. Please be sure that the proper proposal form has been enclosed for your city. This application format and accompanying documentation has been developed to meet all the criteria in state administrative rules governing applications for mortgage revenue bond authority. Cities should take great care to thoroughly complete their application, clearly addressing all areas, and supplying supporting documentation as needed. In all instances, this will include a letter of intent from at least one potential participating lender. Under administrative rules pertaining to accessing mortgage revenue bond authority, cities may also. apply for the MCPP by submitting:; alternate documentation as described in Attachment 2. APPLICATION PROCESS: Following the June 8th deadline, the Agency will review all submitted applications for completeness and compliance with statutory requirements, and contact applicants for any needed revisions or supplements. Once all required revisions are complete and the number of eligible applicants confirmed, the Agency will apply the per capita allocation formula as specified in statute to determine the allocation plan. An allocation agreement will then be completed based upon this plan and forwarded to each participating city for execution. Participating cities execute and return this agreement, along with two separate fees: (1) the processing fee, as previously noted (r=tained by the Dept. of Finance), and; (2) an application deposit in the amount of 1% of the allocation amount specified in the agreement. This 1 % application deposit is refunded in full, typically within 1 month of closing of the bond sale. Upon receipt of e allotment agreement and fees, the Agency will make arrangements to complete the bond sale as soon as it is financially feasible to do so. OTHER INFORMATION: Although the MCPP provides cities with an exciting opportunity to access mortgage revenue bond proceeds, the Agency will continue to offer the Community Activity Set -Aside Program (CASA) for those cities that wish to access a smaller amount of lands for occasional single-family development projects. Under this Program, cities may access MHFA funds in cooperation with local lenders and/or other communitf partners. Interested cities should contact MHFA's Homeownership Division for F;5'Ptional details and application materials. Attachment 1 HOUSING AFFORDABILITY INITIATIVES Under Administrative Rules (pending) governing issuance of mortgage revenue bonds, a "housing affordability initiative" must meet one or more of the following criteria: 1. The new construction program is accepted and/or designated under The United States Department of Housing and Urban Development (HUD) Affordable Housing Program or any successor program sponsored by HUD to encourage affordable, newly constructed housing. 2 The -program -provides --that financial -resources other than those necessary to complete the mortgage revenue bond sale are applied to reduce the cost of the housing or improve the terms of the mortgage loans provided through the sale. A contribution greater than or equal to five percent of the purchase price of each newly constructed home to be financed with mortgage revenue bond proceeds must be provided to meet this criterion. Such contributions may be provided either in whole or in part from federal, state, or local government resources or programs, private foundations, or the Federal Housing Finance Board. 3. The program provides that the applicable local government authority in the jurisdiction in which the houses are to be constructed takes affirmative steps to relax regulation to result in greater housing affordability. Such steps must demonstrably reduce the cost of the housing by at least five percent. 4. The program supports the efforts of housing groups that support self-help and/or owner built housing initiatives in which at least 15 percent of the labor and/or materials needed to complete the construction of each house is acquired or donated through the efforts of such groups. 5. The program provides that the housing is constructed by a nonprofit entity as defined in Minnesota Rules Part 4900.0100, subpart 21, that has as a primary purpose the provision or development of affordable housing to low and moderate income homebuyers. -9- • The MCPP is authorized under Minnesota Statutes § 474A.061, subdivision 2a and Administrative Rules 4900.3200 to 4900.3290. Copies of these materials are available upon request. • Local governments may also continue to sell their own bonds under the above - referenced statute and administrative rules if this option better rneets their objectives. Local issuers will also be required to apply to the Agency for bond authority within the time frame outlined in this letter, and will be required to meet the statutory provisions of the usage test detailed above. Agency staff will be happy to assist in answering any questions you may have about the MCPP and developing proposals hereunder. For questions, concerns and additional information, please call the MHFA Homeownership Opportunity Division at 12) 296-7613 in the Twin Cities MSA, or at 1-800-657-3802 from Greater Minnesota, and reference the MCPP. We look forward to doing business with you under this unique program offering. Attachment 2 Alternate Application Procedures Cities may also apply to the Agency for MCPP participation or an allocation for self issuance of bonds by submitting the following documentation: 1. The city must submit a housing plan as described in Minnesota Statutes § 462C.03, subdivisions 1 and 1 a, and 2. The city must provide information which clearly establishes that the program to be funded with mortgage revenue bonds meets the requirements of the program pertaining to borrower income limits, house price limits, limits on new construction both -in -the Twin Cities MSA-and outside the Twin Cities MSA and -restrictions -on builder set -asides (see Minnesota Rules Part 4900.3220, subpart 2 through 7), and 3. The city must request a specific allocation from the housing pool to be determined by the city's per capita percentage share of the pool based on current population statistics after the first Monday in April. The minimum allocation that may be requested is $100,000, and 4. The city must describe, if applicable, the steps it will initiate in non -metropolitan areas to encourage loans for existing housing before new housing, and 5. If the city issues and sells bonds independently, it must maintain accurate records of funds usage (loans originated) and provide these records to MHFA upon request, to confirm compliance with statutory usage requirements. • If this alternate application method is used, please attach a letter of clarification indicating if application is being made for the MCPP (where MHFA sell bonds on the city's behalf), under a joint powers arrangement, or to gain an allocation to issue bonds independently. 1,,, N.___ , APPLICATION FOR FUNDING MINNESOTA HOUSING FINANCE AGENCY 1995 MINNESOTA CITY PARTICIPATION (MCPP) (SEVEN -COUNTY TwIN CITIES METROPOLITAN AREA (Anoka, Carver, Dakota, Hennepin, Ramsey, Scott or Washington counties) - . The following is an Application for Funding under MHFA's Minnesota City Participation Program. As opposed to providing an application blank, this request is provided in the form of an outline which includes areas and questions that must be addressed by the applicant. This has been done to accommodate the variety of word processing -systems-- - - -that may be used to respond to this offering. Entities responding to the MCPP should carefully follow the format in the outline and type both each area or question for which information is requested as well as a response, addressing each question in sufficient detail. Review the attached cover letter for details on program restrictions before completing this application. Final determination of the total amount of program funds available and individual allotments will be made by MHFA in compliance with a per capita distribution method specified in statute. Any questions may be directed to Gene Aho in MHFA's Homeownership Opportunity Division at 297-3129 or by dialing 1-800-657-3802 if you are located in Greater Minnesota. Applications must be delivered to MI-IFA offices between 8:00 a.m., June 1 and 4:30 p.m., June 8, 1995 for funding consideration under this program phase, ELIGIBLE ORGANIZATION (a) Name and address of your organization. (b) Name and phone number of your contact person. (c) Type of organization (City Department, Port Authority, HRA, or EDA). (d) Amount of funds requested, and the estimated number of loans to be provided. If preferred, state "maximum allowable" (by population formula). (e) If desired, specify the minimum sized allocation you will accept for your 1995 program. If the new per capita allocation formula does not provide this level, MHFA will cancel your application. (f) Information on any unused Mortgage Revenue Bond (MRB) or Mortgage Credit Certificate (MCC) resources still available in your community (non-MHFA). II. ORIGINATING LENDER Cities must designate at least one lender who will take mortgage applications and process loans for your program. Attach a letter from each lender confirming their willingness to participate in your program -2- Additional lenders may not be added later in the program term, unless approved by MHFA for extenuating circumstances (e.g.: To replace lenders that have dropped out). III. HOUSING PLAN `1 Describe or attach a copy of the "Housing Plan" developed for your community. At a minimum, each plan must contain the following information: (a) A description of your city's principal housing needs (b) The data sources or methods used to determine the described needs./ (c) The specific plan developed to meet your identified housing needs, includin 5/ the resources to be accessed, and the methods used to carry out the plan. (e) Description of any target areas to be addressed in the plan. How the plan will be implemented and the administrative capacity of your city to do so. Note: If you have already completed a Housing Plan in accordance with Minnesota Statutes, Section 462C.03 within the past 12 months, you may attach a copy in lieu of the above requirement. Housing Plans developed over 12 months ago are also acceptable, provided that the information contained therein is still valid, and the plan is updated with appropriate attachments and comments. IV_ PROGRAM SPECIFICS Describe your first-time homebuyer program proposal, including the following information: (a) How your program fits into your comprehensive housing plan. (b) Borrower income limits. (See the attached cover letter for limitations.) (c) Home purchase price limits. (See the attached cover letter for limitations.) (d) Targeting of specific population groups, if any (e.g., minorities, handicapped, business employees, etc.). (e) Targeting of area or housing stock, if any (e.g., rehab areas, new construction developments, etc.). (f) Any optional program enhancements such as subsidy funds, waived fees, use of tax -forfeit properties, etc. (g) Any proposed schedule for release of funds (whether immediate, delayed, or on a proportional/divided basis). V. ECONOMIC VIABILITY Describe why you feel there is sufficient demand in your market to use the MCPP funds requested in this application. Indicate the data sources used to project MCPP- 1 -TC 3/1,94 -3- demand. such as real estate sales over the past year; Realtor, builder or lender information; indicators of a housing shortage; and recent area business/economic expansion. VI. NEW CONSTRUCTION REQUIREMENTS Newly constructed homes may only be financed with funds under the MCPP if one of the three following criteria is met. If your program involves new construction, indicate which category (a, b or c, below) will be incorporated into your program, and include appropriate details on area, type of structure, or affordability inia,tive as is applicable. (a) New construction located in a qualified redevelopment area. Include a brief description and/or map defining the boundaries of your city's redevelopment area. * (b) New construction to replace a structurally substandard structure or structures. (c) New construction which will be developed under one or more of the "affordability initiatives" allowed under administrative rules (see Attachment 1). * "Redevelopment area" means a compact and contiguous area within which 70% of the parcels are developed (buildings, streets, utilities, etc.), and where more than 25% of the buildings are structurally substandard to a degree requiring substantial renovation or clearance. VII. SIGNATURES Provide authorized signature(s) from the organization placing this application, including printed or typewritten name, title and phone number. MCPP-1-TC 3/ 1,94 REQUEST FOR COUNCIL CONSIDERATION STAFF REPORT AGENDA SESSION DATE June 5 . 1995 Agenda Section: 11. Report Number: 9 5-1 3 6 9WS Report Date: DISPOSITION Item Description: Discussion of Request for Conditional Use Permit/U.S. West Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; Patrick Carlson of North Star Land Services, representing US West Communications, has made application on their behalf for a Conditional Use Permit to allow the construction of an enclosure to house fiber fed telecommunication services. The enclosure serves as somewhat of a "field office" for technicians tracking service related problems in the area. The enclosure is approximately 6'x 9' with an overall height of about 6'. The height of the structure is somewhat deceiving in that an additional 3' is located below ground. US West has indicated that access to the enclosure will be necessary every two to three months and that average length of on -site personnel is two (2) hours. Location of the structure will be in the extreme northwest corner of the Multi -Tech property fronting County Road H2. US West is currently in the process of obtaining a 20'x 20' easement from Multi -Tech for its needs. The Municipal Code requires that any structure necessary for the provision of public utility service within the City obtain a Conditional Use Permit prior to its construction. Staff has reviewed the request and found it to be in compliance with the requirements of the Code. Staff would suggest that the Council - if considering approval of the request - include the following conditions on the approval: 1. A copy of the easement agreement with Multi -Tech be provided to the City. 2. Landscaping, approved by the City Forester and consistent with the Multi -Tech plantings, be provided on the site. Pa..`Harrington, Ccjfimunity Development Coordinator RECOMMENDATION; Set Public Hearing for June 26 to consider request for Conditional Use Permit, US West Communications, Planning Case No. 417-95. North Star Land Services Co. PROFESSIONAL LAND and RIGHT OF WAY ACOUISITION SERVICES Suite 624, Rosedale Towers • 1700 West Highway 36 • St. Paul, Minnesota 55113 • (612) 631-1778 • Far (612) 631-1039 May 10, 1995 City of Mounds View Engineering Department Attn: Jim Hess 2401 N. Highway 10 Mounds View,MN 55112 RE: U S WEST Easement N 095 Dear Jim: North Star Land Services is currently dealing with Multi -Tech Systems located at 2205 Woodale Drive in Mounds View in hopes of obtaining a 20' x 20' easement fora Telecommunication enclosure (see attached) for our client, U S WEST COMMUNICATIONS. I have met with Multi -Tech and we have tentatively agreed on a site location (see attached map). Before we get to far along in the negotiations, I would like to know if the City of Mounds View would have any objections or suggestions on the location (perhaps you may have future road expansion plans for County Road H2); more importantly do we need to acquire a Conditional Use Permit for such an enclosure? If you could please pass this information along to the necessary people, as we discussed, it would be greatly appreciated. I will be available for any questions or on -site meetings if necessary. Thank you for your kind attention in this matter. If you have any questions, please feel free to call me at 631-1778. Yours very truly, 44te," Patrick Carlson Right of Way Agent PC:vc Enclosures cc: LeRoy Dahlberg North Star Land Services Co. PROFESSIONAL LAND and RIGHT OF WAY ACQUISITION SERVICES Suite 624, Rosedale Towers s 1700 West Highway 36 ' St. Paul, Minnesota 55113 N (612) 631-1778 ■ Fax (Wow: May 25, 1995 City of Mounds View Attn: Paul Harrington 2401 N. Highway 10 Mounds View, MN 55112 RE: U S WEST Easement N-096 I would like to address a couple of items you had concerti about regarding the installation of the U S WEST telecommunication enclosure. As far as access to the facility, I was told by the U S WES' engineer that while constructing the enclosure there would_Y, vehicles parked on County Road H2 and that a permit would. applied for by U S WEST for this entire project. After the cabinet is installed it will very seldom be needy any maintenance; I was told approximately once every 2 to 3 month_ for approximately a couple of hours. During this visit the Tip': WEST vehicle would be parked along County Rd. H2. However, ifthir: City of Mounds View would prefer . U S WEST to install a drive int the enclosure that can be done. also. This newly advanced universal enclosure provides top of:VI line, state of the art, reliable fiber fed telecommunicatje° services to meet the expanding needs of the growing number:-c businesses in the City of Mounds View and in essence fits mot customers into less space meaning less land occupied telecommunication facilities in the future. The date of construction for this project is set for the. week of July, 1995. I hope I have answered all of your questions and concerns Please feel free to call me if more detailed information _i- required on the capabilities of this type of enclosure. Sincerel Patrick Carlson Right of Way Agent PC:vc cc: LeRoy Dahlberg • -J v 90 130,43 Q V NC.Y. • zoo./¢ 0 C 7 139, 4d 8 �0 /21.3 dlo ON OOP 682.55 S T: VI A �• / . ,� N co THE CEC-2000 DESIGNED FOR THE NEXT GENERATION NETWORK FROM THE BLUEPRINT UP _ • . . . Z 0 fr, Z (73 • < < = cn • • • L. cu 0 PIN Llj tY .) L±I(J 4 • •• c( Z LL1 % o < ,- z U.1 ffjzZ .wQtij-8 V.A.) . . • .•.. •• • , • . ." • ' . . • • • CY 11.1 •0 FROM OUTSIDE ys of 7' X 23" each CL) 0 cLJ -CS cs:S cn cri b.0 ad cLJ 0.) 00 has been layed out We've all seen how fiberglass co s- aJ 0 0 - a; cn II are part of the =I& REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 12. ,STAFF REPORT Report Number: 95-1 i7OWS AGENDA SESSION DATE .Tina 5 , 1 99 5 Report Date: G-1-95 DISPOSITION Item Description: Discussion of Request for Development Review/Pinewood Elementary School Administrator's Review/Recommendation: - No comments to supplement this rep - Comments attached. Explanation/Summary (attach supplemen . - - as necessary.) SUMMARY: Pinewood Elementary School has made application for a Development Review of their proposed building expansion at 5500 Quincy Street. The proposal, if approved, would allow the construction of approximately 5600 square feet of classroom and meeting room space on the south side of the existing structure. Judd Brasch of RSP Architects has met with Staff on a number of occasions to discuss the project and provide required materials. The proposed addition will be placed in an area which currently has bituminous cover and therefore will not increase the total impervious surface of the site. Based on this fact, the City Consulting Engineer has no concerns related to storm water runoff on the site. Additional parking required due to the facility expansion will be obtained on the north side of the building via a curb -cut relocation. Staff has reviewed the plan and found it to be in compliance with all requirements of the Municipal Code for a facility of this type. The Mounds View Planning Commission will be making a formal recommendation on this request at their June 7, 1995 meeting. $aul.-Farrington, Coin inity Development Coordinator RECOMMENDATION; Set Public Hearing for June 26, 1995 to formally consider request. Alexander F. Ritter, A.I.A. Michael J. Plautz, A.I.A. Dick B. Daniels, A.I.A. Jim Fitzhugh, .A.I.A. Robert M. Lucius, A.I.A. fP 28 April 1995 Mr. Paul Harrington City Planner City Administration Office 2401 NE Highway 10 Mounds View, MN 55112 RE. Proposed Addition to Pinewood Elementary Comm. No. 6184.901.06-0 Dear Paul: The Mounds View School District is proposing to construct 5,600 sf addition to the south David C. Norback, A.I.A. side of Pinewood Elementary. Terry Wobken, A.I.A. The addition will include one Kindergarten classroom with support space, two classrooms and some smaller special use meeting rooms. The new classrooms are intended to regain the band/orchestra and Media Center spaces now used for traditional classrooms. The actual student population is forecasted to be relatively consistent with this year's population. The addition is to be constructed where bituminous blacktop play area currently exists. The net gain of imperious surfacing would be the emergency vehicle access along the south side of this building. The parking would be maximized within the existing bituminous parking area with a gain of six spaces to satisfy the new square footage parking requirements. Judd A. Brasch, AIA Project Manager Copy: File 4 JAB:rg mvwsch\wp\It04-28.doc RSP Architects Ltd. 120 First Avenue North Minneapolis, MN 55401 FAX 612.339.6760 612.339.0313 REQUEST FOR COUNCIL CONSIDERATION STAFF REPORT AGENDA SESSION DATE ,Tune 5 . 19 9 5 Agenda Section: 13 . Report Number: 9 5-1 3 71 WS Report Date: DISPOSITION Item Description: Discussion of Dedicated Rooftop Unit Administrator's Review/Recommendation: - No comments to supplement this repor 411� - Comments attached. Explanation/Summary (attach supplement UMMARY; eets as essary.) Councilmember Quick asked Staff to explore the costs of placing a dedicated heating/cooling unit on City Hall for use in the Council Chambers. Staff received quotes from four (4) vendors for equipment and installation. The amounts are as follows: Lakes Air Heating and Cooling Care AC and Heating ASC Heating Correct Temp Heating and AC $ 9,150 $ 8,688 $10,369 $ 8,470 Paul -Harrington, Commup'ty Development Coordinator RECOMMENDATION; Staff awaits further Council direction. CRT OF 111706 OEW REQUEST FOR COUNCIL CONSIDERATION STAFF REPORT AGENDA SESSION DATE ,Tune 5 . 1995 Agenda Section: 14. Report Number: 95-1 377wS Report Date: DISPOSITION Item Description: Discussion of Foster Care Wording (Code Amendment) Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; Within the past month, Staff has had discussions with the City Attorney regarding the wording of the Municipal Code as it relates to Foster Care Facilities. In particular, discussion focused on the inconsistencies of the Code versus the requirements stated in State Statute. Currently, the Municipal Code defines Foster Care facilities as facilities caring for children 16 years of age and under for not more than 30 days This definition does not agree with the State Statute definition which has a higher age limit (18 years) and no length of stay regulation. After consultation with the City Attorney, it was determined that the best course of action would be to reword the applicable section of the Municipal Code to require Foster Care facilities to be established and operated as stipulated by State Statute. (. ( aul Harrington, Coimufnity Development Coordinator RECOMMENDATION; Allow Staff - in consultation with the City Attorney - to draft appropriate language to update Municipal Code. Formal Introduction of Ordinance to take place at June 26, 1995 City Council Meeting. OfT " ®F REQUEST FOR COUNCIL CONSIDERATION 1111VOS STAFF REPORT AGENDA SESSION DATE June 5. 1995 Agenda Section: 15 . Report Number: 9 5 — 1 3 73WS Report Date: 6 95 DISPOSITION Item Description: Discussion of Automobile Sales Dealership Regulations (Code Amendment) Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement shy! necessary.) SUMMARY; Within the past two months, Staff, along with the Mounds View Planning Commission, has begun the process of formulating regulations for the establishment and operation of Automobile Dealerships within the City of Mounds View. Attached for your review are the regulations as formulated by Staff and the Planning Commission. Effort was made to address all areas of development and operation as they affect surrounding properties and the general development of the City. Following discussion by the Council, Staff will put the regulations into Ordinance form so that they may be incorporated into the Municipal Code. /f ` v PALA Harrington, Cgxfmunity Development Coordinator RECOMMENDATION; Direct Staff to draft regulations (including any changes) into Ordinance form for Formal Introduction at the June 26, 1995 City Council meeting. 1 ITEMS COVEREDiiRE: USED AUTO.SALES LOTS: CONFORMANCE STANDARDS • All car lots shall be brought into conformance within seven (7) years of the date this ordinance is effective. PERFORMANCE STANDARDS • Hours of Operation The hours of operation of the facility shall be 7:00 a.m. to 10:00 p.m. Test Drive Route Test driving route and pattern must be submitted and approved prior to operation of a used automobile sales lot. • Surface Water Management All provisions will apply as included in Chapters 1103, 1010 and 1302 relating to Surface Water Management. • Lot Size/Building Size Contiguous Lot Used motor vehicle sales must be one lot or contiguous lots not separated by a public street, alley or other use. Minimum Lot Size A minimum lot area of two acres is required. Minimum Lot Width The minimum lot width is 150 feet at the minimum required front yard setback. Display Area The maximum areas permitted for outside storage of used automobiles can not exceed 2 square feet of outside storage to each 1 square feet of enclosed ground area. Not more than 1 automobile can be stored on each 40 square feet of outside storage area. Rooftop Parking No rooftop parking is permitted. • Customer/Employee Parking Employee Parking Spaces For every 3 employees, a minimum of two employee parking spaces shall be provided. Marking of Customer/Employee Parking Spaces All customer and employee parking spaces shall be permanently and clearly marked. Mechanical Car Washes No mechanical car washes shall be allowed on site. Parking per standing Order Service A minimum of 2 off-street parking spaces for each service stall are required. • Landscaping • Setbacks As defined in Section 1104.01 Yard Requirements for B-3 Zoning districts. Screening for Residential It will need to be determined whether to use natural (berms, trees) or fencing. Provisions included in Chapter 1114.04 Subd. 5 b, requiring "Outside sales areas are fenced or screened from view of neighboring residential uses or an abutting R District in compliance with subdivisions 1103.08 (1) through (5) of the Title." Greenspace A minimum 10% of the property, excluding setback requirements, is required for landscaped greenspace. The planting plan and type of shrub shall require the approval of the Planning Commission based upon a recommendation of City Forester. Lighting Lighting provisions shall be in compliance with 1103.08, Section 1103.09 of the Code. • Paging System No music or advertisements will be allowed. Signage Signage for used auto sales is the same as that allowed in Section 1008.08 of Chapter 1008 Sign Code regulations. These requirements may be modified with the anticipated revision of the Sign Code. REQUEST FOR COUNCIL CONSIDERATION STAFF REPORT AGENDA SESSION DATE June 5, 1995 Agenda Section: 16. Report Number: (45-1374WS- Report Date: 6-1-95 DISPOSITION Item DescriptioD:iscussion of Proposed Ordinance Amending Mounds View City Code Pertaining to Peddlers, Solicitors and Transient Merchants Administrator's Review/Recommendation: - No comments to supplement this repor r✓Yi� - Comments attached. Explanation/Summary (attach supplement s eets as cessary.) UMMARY; Per the discussions at the May work session with City Attorney, Jim Thomson, regarding peddlers, solicitors and transient merchants, attached is the proposed ordinance amending Mounds View City Code, Chapter 504. The proposed ordinance requires the permit holders to clearly exhibit their permit to allow for easy identification when enforcing the code, allows home owners to post a no peddlers and solicitors sign prohibiting them from peddling and soliciting even if they hold a license and sets specific hours that they may conduct business. According to Jim Thomson, these revisions significantly improves the current code and stays within the State Statue for regulation of peddlers, solicitors and transient merchants. Mr. Thomson did stress the continues importance of enforcing the code for maximum effectiveness. Cathy Bezieft, Economic Development Coordinator RECOMMENDATION; MAY 31 '95 14:51 HOLMES & GRAVEN Pea ORDINANCE NO. 95- CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE RELATING TO PEDDLERS, SOLICITORS AND TRANSIENT MERCHANTS AND AMENDING CHAPTER 504, SECTIONS 504.06 AND 504.13 OF THE MOUNDS VIEW CITY CODE The City of Mounds View ordains: Section 1. Section 504.06, subdivision 5, of the Mounds View City Code is amended to read: Subd. 5. Exhibition of Permit: Permittees are required to exhibit their permit at the request of any citizen. Transient merchants must display their permit in a conspicuous place on their premises. Sec. 2. Section 504.13 of the Mounds View City Code is amended to read: 504.13: UNINVITED PEDDLING OR SOLICITING PROHIBITED: It is hereby declared to be the policy of this City that the occupant or occupants of the premises approached for solicitation can determine whether or not the peddlers or solicitors shall be, or shall not be, invited to their respective residence. Any peddler or solicitor must immediately and peacefully leave any property where the property owner has posted a "No peddlers or solicitors" sign. Any peddler or solicitor who has gained entrance to any residence, whether invited or not, shall immediately and peacefully depart from the premises when requested to do so by the occupant. Sec. 3. Section 504.06 of the Mounds View City Code is amended by adding a new subdivision to read: Subd. 6 . Hours: Peddlers and solicitors may conduct their business only between the hours of 8:00 a.m. and 8:00 p.m. Sec. 4. This ordinance is effective 30 days after its publication. Read by the City Council of the City of Mounds View this day of , 1995. JJT89529 1W125-12 MAY 31 '95 14:52 HOLMES & GRAVEN Poo Read and passed by the City Council of the City of Mounds View this day of , 1995. ATTEST: Clerk -Administrator Approved as to form: City Attorney Mayor JJT89529 MU125-11 anroF REQUEST FOR COUNCIL CONSIDERATION STAFF REPORT AGENDA SESSION DATE Tune 5. 1995 Agenda Section: 17. Report Number: 95-1375WS 6-1-95 Report Date: DISPOSITION Item Description: Approval to Advertise for Cable TV Technician to Replace Jerry Skelly Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets :: necessary.) SUMMARY; Jerry Skelly, Jr. Cable TV Technician for the City of Mounds View has accepted a full time position with the St. Paul School District. His new job will be production of promotional pieces for the School District and also production of informational videos spotlighting programs of the District. It is a great opportunity for Jerry. Staff is very happy for him. Jerry's last day working for the City of Mounds View is June 19. While he begins his new position June 12, he has indicated that he plans to continue to work on a few projects that need conclusion. Staff requests Council's approval to advertise for the position. The position advertisement will be for a 1/2 time Cable TV Technician at an hourly wage of $10.00 plus 1/2 benefits. The brother team of Don and Dale Irving will be able to continue to assist in televising the City Council meetings. Jerry Skelly has indicated that until a replacement can be found he may be able to cover the Council meetings. Needless to say, speedy replacement of Jerry's position is desirable to ensure uninterrupted Cable TV cablecasting of City Council Meetings and other regular Cable TV programming that has been established throughout the past years. Mary Saarion, Director of Parks, Recreation and Forestry RECOMMENDATION; At the time the Council Calls to Order on June 5, 1995, Motion to Authorize Staff to proceed with advertisement w CRT OF 111706 W REQUEST FOR COUNCIL CONSIDERATION STAFF REPORT AGENDA SESSION DATE June..6, 1995 Agenda Section: 191 Report Number: 95-1 377WS Report Date: 6-1-95 DISPOSITION Item Description: 1994 City Audit Presentations Administrator's Review/Recommendation: - No comments to supplement this repor - Comments attached. Explanation/Summary (attach supplement SUMMARY; necessary.) The auditors, in their Management Letter, have recommended that a deficit which exists in the M.S.A. Project Fund be cleared up. Public Works Director Mike Ulrich, Steve Campbell of SEH, and I have been working on this, as time permitted. During 1989, 1990, and 1991 additional monies could be received, on request, for maintenance of M.S.A. streets. Mn DOT would send 90% of the amount requested; the remaining 10% would be sent after the City filed a report substantiating the expenditures. Contact with Mn DOT revealed that then Public Works Director Minetor had not filed such reports. Public Works Director Ulrich reviewed financial records for 1989, 1990, and 1991 and determined that there had not been sufficient maintenance expenditures on M.S.A. streets to justify the amounts of maintenance monies requested for those years. Mn DOT informed us that, due to an error in their computer program, the City of Mounds View was paid the full amount of maintenance monies requested for 1989, 1990, and 1991. As a consequence, the City was overpaid $104,114.03. The year and the amount of the overpayment is listed below. M.S.A. Maintenance Overpayments 1989 1990 1991 Total $19,244.40 $46,149.94 $38,719.69 $104,114.03 In addition an overpayment of $22,536.20 was made on construction of Quincy Street from County Road H2 to Highway 10. On this project an engineer's estimate of the cost of the project was submitted and Mn DOT paid 95% of the estimate. Upon completion of the project the City would usually request the remaining 5%. In this case final costs were $22,536.30 under 95% of the engineer's estimate. The total amount of the overpayments is $126,650.33. Mn DOT has applied some of the overpayments to requests for reimbursements on construction projects and will continue to apply the overpayment to ji.EC siggisitti,Al. the overpayment is repaid. Since the overpayment of the maintenance allowances was deposited in the General Fund, our auditors have transferred $104,114.03 from the General Fund to the MSA Project Fund to make up for the reductions of payments from Mn DOT on construction projects. The amount of the Quincy Street overpayment ($22,536.30) should be transferred from the 1988A Tax Increment Project Fund to the M.S.A. Project Fund. Should you have any questions please do not hesitate to contact me. Staff awaits Council direction in this matter. Donald Brager, Finance rector REQUEST FOR COUNCIL CONSIDERATION STAFF REPORT AGENDA SESSION DATE Agenda Section: Report Number: Report Date: DISPOSITION Item Description: Administrator's Review/Recommendation: - No comments to supplement this repo - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) UMMARY; Attached please find the City's Comprehensive Annual Financial Report for the fiscal year ended December 31, 1994 and the auditor's Management Letter. A representative of Tautges, Redpath & Co., LTD., our auditors, will be present at the June 5, 1995 Work Session to review and discuss the Report and Letter with you. Donald Brager, FinanceLJ Mrector RECOMMENDATION; 1 jar! oF I11oJES EW REQUEST FOR COUNCIL CONSIDERATION ,STAFF REPORT AGENDA SESSION DATE June 5. 1995 Agenda Section: 4. Report Number: 95-1360WS Report Date: DISPOSITION Item Description: Discussion of Mounds View's Tax Increment Financing Districts and Proposed Distribution of Excess Tax Increment Funds Administrator's Review/Recommendation: - No comments to supplement this report Comments attached. Explanation/Summary (attach supplement sheets as necessary.) ,SUMMARY; Casserly Molzahn & Associates, Inc. have completed an updated analysis of Mounds View's Tax Increment Districts #1, #2, #3 and Development District #1. This analysis was needed to enable the EDA to estimate the current excess increment and excess increment available for projects over the next several years. Based on Mary Molzahn's analysis, Samantha and I allocated the excess available funds to specific projects based on the goals and objectives that have been discussed by the Council/EDA. These projects include Rehabilitation of Mound View's Housing Stock, Economic Development (Business Loan Program), Highway 10 Redevelopment, and School /Community Facility. The amount for Retail Redevelopment was included at the request of Paster Enterprises for assistance in Moundsview Square. I have attached a letter summarizing their request. Mary Molzahn and Jim Casserly will be in attendance to review their analysis of Mounds View's districts. RECOMMENDATION; Cathy Be tt, Economic Development Coordinator Casserly Molzahn & Associates, Inc. 215 South 11th Street, Suite 300 • Minneapolis • Minnesota 55403 Office (612) 342-2277 • Fax (612) 334-3382 MEMORANDUM TO: Mounds View Economic Development Authority FROM: Mary E. Molzahn James R. Casserly RE: Ten -Year Plan for Development District No. 1, including TIF Districts No. 1, No. 2 and No. 3 DATE: May 31, 1995 Attached is a Ten -Year Plan for Development District No. 1, including TIF Districts No. 1, No. 2 and No. 3 for the City of Mounds View (the "City") and its Economic Development Authority (the "EDA"). The purpose of these analyses is to project revenues and expenses over a ten year period, from 1995 through 2004, in order to assist the City/EDA in their development and redevelopment activities. SUMMARY OF TEN-YEAR PLAN AVAILABLE FOR PROJECT EXPENSES: The available revenues in 1995 of $2,486,5080 represents funds the City currently has in its Tax Increment Fund as of year-end 1994. This balance is net after receipt of 1994 tax increments, payment of 1994 expenses and the deduction of $1,400,000 for a debt service reserve which is maintained through 2002. Beginning in 2003, the debt service reserve is decreased to reduce remaining debt service payments. The available revenues in 1996 through 2004 represent the annual balances, projected tax increment receipts less debt service/revenue note payments and the retention of administrative fees, for the previous year. For example, the $367,445 figure in 1996 reflects the 1995 annual balance which is available for 1996. Through 2004, approximately $8.4 million is available for project expenses. PROPOSED PROJECT EXPENSES: These expenses are annual estimates provided by City Staff for single and multi housing units, business loans, Highway #10 redevelopment, retail redevelopment and a school/ community facility. Schedule I to this Summary provides a breakdown on these costs by type of expenditure and proposed year of expenditure. ESTIMATED ANNUAL AND CUMULATIVE BALANCES: The annual balance is simply the difference between anticipated revenues and proposed expenses; the cumulative balance is an accumulation of those balances. Although there are negative annual balances in 1996, 1997 and 1998, the cumulative balances for those three years reflects the drawing down of the $2.4 million the City currently has on hand. Beginning in 1999 and through 2004, a positive annual balance is maintained and the City/EDA can proceed with its development/redevelopment activities on a pay-as-you-go basis. Assuming the receipt of these revenues and the payment of these project costs, at year end 2004, the City-/EDA will haveinvested$7.7 million in its development/redevelopment activities and accumulated a Fund Balance of approximately $700,000. Also attached to this Summary of the Ten -Year Plan are following schedules: the Schedule II: Analysis of Development District No. 1 This analysis is an accumulation of the actual and projected revenues and expenses for TIF Districts No. 1 - No. 3. Schedule III: Analysis of TIF District No. 1 Business Park, North and South Schedule IV: Analysis of TIF District Schedule V: Analysis of TIF District - Mounds View No. 2 - Highway #10 No. 3 - Miller/Sysco PREPARED BY CASSERLY MOLZAHN & ASSOCIATES, INC. 96—unr— LO 46/LC/3L JO SV 3ON` IV ONION] 00 co co O co O V 00 0 V V 0 O 0 V 0 W CO 0 0 V O W 0 (O 0 N N N N N 0 0 0 0 0 CO CO CO CO (0 W N© 0 (O CO --I COD CD (1 N cn 01 O CDQ0) C) N C0a) 0) 40 co CA v 0 00 CO CD N V CA 0.03 O O CWJt N t CO OD 00 0 CO V Cn W O V 0) W W (71 O - CP Ut Ut 01 CJ) a) 0 U1 CJ) W CO CO CO CO O N W -• j 01 00(nCn(J1 'pp100 0 0 0 0 0 0 0 0 0 0 0000000000 -+ N Tfo Q)rn4v0w-' 401 N01CWW VOO C71 C0J1 03 Vc1w0VCO-4 to N N -► 00 O+CWO CD C' CO ? 1 N 0 +A a) 00 N (O 0 L1 U1 V W O U1 CO V 00 0 U1 j O-A N 00 0 W O 0) C) CO s CO CJ1 0 D m -o m ZCA 33C/) Z--I O--I m rD nD co m -I D0 mo x z C m z Z o C m D r O —I p) CO < = > ra m s?.; o w -13 Z „� D om so z ON 0 ci ? 5 m 0 N 0. - R1 Ti 3 0 c 'i as m CD (D -0 a m C z7 3 CD mD 0 CDD m W 0 D O —1 0 PROPOSED PROJECT EXPENSES are the expenses on the attached schedule rn D m x33 I O m zm co 0 --4 03SOdOHd a) m_ Dz Z C D ml m c m r — m rn v I I I Z Z 0 0 0 -0 a0 e CD r« . 3 0 N su Er. 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Hwy. 3 Farmington, Minnesota LEXINGTON PLAZA SHOPPES Lexington & Larpenteur Roseville, Minnesota MENDOTA PLAZA State Hwy. 110 & Dodd Road Mendota Heights, Minnesota MOUNDSVIEW SQUARE Hwy. 10 & Long Lake Road Mounds View, Minnesota NORTHWAY SHOPPING CENTER State Hwy. 23 & Woodland Circle Pines, Minnesota SIBLEY PLAZA West 7th Street St. Paul, Minnesota DEVELOPMENT AND MANAGEMENT OF SHOPPING CENTERS 2227 University Ave. • St. Paul, MN 55114-1677.612-646-7901 • Fax 612-646-1389 May 1, 1995 Ms. Cathy Bennett Economic Development Coordinator City of Mounds View 2401 Highway 10 Mounds View, MN 55112 RE: Financial Assistance for Redevelopment Project Moundsview Square Dear Cathy: Moundsview Square Associates respectfully request financial assistance for the construction of various items listed below. These items cannot be completed without receiving financial assistance from the City of Mounds View. 1. Entrance and exit signage - 4 locations A. Brickwork B. Signage C. Electrical 2. Entrance lighting - 5 locations A. Electrical B. Lights (5@$6,000 ea) 3. Improved parking lot lighting - 4 lights 4. Pylon sign rehab 5. Concrete curbing 2,000 Liner Feet 6. Blacktop repair $16,000.00 18,452.00 6,000.00 $ 17, 710.00 30, 000.00 $ 24, 000.00 $ 45,000.00 $ 24,108.00 A. Crack Filling $ 10,000.00 B. Overlay 18,400 sq. yard. 73,600.00 C. Sealcoat existing 12,100.00 SOUTHVIEW SHOPPING CENTER 7. Refurbish Bridgeman's Southview Blvd. & 12th Street South St. Paul, Minnesota for new tenant - 4,000 sq. ft. x $30 $120,000.00 8. Remodeling at Snyder's $ 66,000.00 Financial assistance from the City of Mounds View could include: 1. Low interest loans. 2. Tax Increment Financing. 3. Government grants. 4. Any other areas of financial assistance that are available to the City. Moundsview Square Shopping Center was constructed in 1977. Since 1989, Moundsview Square Shopping Center has conducted a series of updates on the property. In 1989, Hardee's was added to the westerly portion of the shopping center with a new landscape facade designed and approved by the City Forestry Department. In 1992, a complete new store front facade was constructed. In 1993, the main parking lot was overlaid with black top. Moundsview Square Shopping Center is unable to make any further necessary renovations at the center without assistance from the City. These renovations are necessary to make the property more financially viable and attractive to the Tenants. At the present time there are 123 full and part time employees. Vacant space square footage is 41,358. Occupied space square footage is 53,870. Using the ratio of 1 employee per 250 square feet, when the center is fully leased we anticipate an additional 133 employees for a total of 256 full and part time employees. Enclosed pleased find the attached plans. Thank you for your time and effort concerning this matter. Best personal regards, PAST ER ENTERPRISES EdwardJ. Paster Chief Executive Officer EJP/tfc FIRST DRAFT 1995 LONG TERM FINANCIAL PLAN SPECIAL COUNCIL WORK SESSION JUNE 5, 1995 6:00 P.M. REQUEST FOR COUNCIL CONSIDERATION STAFF REPORT AGENDA SESSION DATE June 5, 1995 6 : 00 p.m. SPECIAL WORK SESSION ON THE 1995 LONG TERM FINANCIAL PLAN DISPOSITION Agenda Section: Report Number: Report Date: Item Description: First Draft of 1995 Long Term Financial Plan Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; Attached please find the first of many drafts of the 1995 Long Term Financial Plan. Following the draft please find the revenue and expenditure projections for years 1996-2000. The narrative pages of the draft have changed little from last year as staff has prepared the draft under the direction of a 1996 levy freeze. Perhaps most significant in this first round discussion is the capital equipment expenditures found at the end of the narratives (light blue paper). Because we have but one hour on Monday night to discuss the first draft, we can concentrate on determining the capital equipment expenditures for 1996. Staff has prepared the capital equipment expenditures with a priority ranking system. The priority key is attached. The General Fund Priority #1 totals are found on page 9 of the blue spreadsheets. Last year, $72,617 in property tax monies was used for capital for a total of $290,431 in capital equipment expenditures (this includes street repairs, vehicle and equipment and special projects). If the property tax monies had not been used, capital expenditures would total $217,814. In order to remain within last year's levy and continue to maintain current service levels despite inflationary factors such as increases in gas, electricity, paper, etc., it will be necessary to keep capital expenditures below last year's non -property tax use level ($217,814). The Priority #1 capital expenditures for 1996 total $193,075. CIP This year, staff will begin the process of establishing a true Capital Improvement Plan which will detail proposed capital projects. This is very important as we begin the process of infrastructure reconstruction and continual capital upgrades for the golf course. As an example of the format for the CIP, I have included a few of the proposed golf course and practice range projects. The second draft wi contain more of the proposed future projects in this format. Sama1 Orduno City dministrator MEMORANDUM TO: SAMANTHA ORDUNO, CITY ADMINISTRATOR FROM: DON BRAGER, FINANCE DIRECTOR DATE: May 1, 1995 SUBJECT: GENERAL FUND CAPITAL OUTLAY - FINANCING SOURCES Financing sources for 1995 General Fund Capital Outlay are listed below. GENERAL FUND CAPITAL OUTLAY - 1995 FINANCING SOURCES Silver Lake Woods $125,000 Special Projects 49,554 Vehicle & Equipment 67,753 Fund Balance 7,333 Property taxes 72,617 Total $322,257 Financing Sources for 1996 General Fund Capital Outlay include the following: Silver Lake Woods Project Fund, $110.000. If actual expenditures for 1995 street maintenance and sealcoating equal the $125,000 budgeted, and if actual expenditures for 1996 street maintenance and sealcoating equal $110,000, the fund will have been depleted by the end of 1996. A new source of funding for street maintenance and sealcoating will then need to be found for 1997 and future years. Special Projects Fund. $99,064. Interest income of $69,236 is projected for 1996, and in 1994 actual interest income exceeded projected interest income by $29,828. • Vehicle & Equipment Fund. $0.00. Capital Outlay presently proposed for 1996 does not include the replacement of any vehicles or equipment on the fund's 1 schedule. Fund Balance, $8,750. The actual purchase of squad cars is on a continuous schedule of one car one year and two the next. During the year one car purchased, one and one-half squad cars are budgeted, and an amount equal to one-half car is placed in Fund Balance. The next year, when two cars are purchased, an Appropriation of Fund Balance, equal to one-half car, is made for the purchase of squad cars that year. This has the effect of evening out the budgeting of squad cars to one and one-half cars per year. For 1996 the Appropriation of Fund Balance for squad cars is $8,750. Property taxes, Other Revenue, $72,617 ? For the 1995 Budget $72,617 from this source was used for Capital Outlay. That amount could be budgeted again for 1996, or a lessor amount, or zero, could be budgeted, given anticipated budget constraints for 1996. Amounts, described above, which could be available for 1996 General Fund Capital Outlay are surnmarized in the table below. GENERAL FUND CAPITAL OUTLAY - POTENTIAL 1996 FINANCING SOURCES Silver Lake Woods $110,000 — Special Projects 99,064 Vehicle & Equipment 0 Fund Balance 8,750 Property taxes 72,617 Total $290,431 Total($0 taxes) Should you have any questions please do not hesitate to contact me. $217,814 oo\ 0 01\ 7 0 4. 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CO as , CY C3) a...a) -a_ o S r. 3 cca p d v m U �" t a ° we 7 O. -0 m cI - N .. °� ca Z .� a) ca) cfs 0 O Z ° a)O Q tp C3 a a 4.0 N 2 u Z f- a. emu. �_ "� tla tti a' d Q a a� o' N ©\ N as 0 co rn o rn co cc)\ o .9.2. a�cf) Ili ui� 0 co rn\ 0 c- 0 N t GP REQUEST FOR COUNCIL CONSIDERATION STAFF REPORT AGENDA SESSION DATE Agenda Section: Report Number: Report Date: DISPOSITION Item Description: Administrators Review/Recommendation: - No comments to supplement this report - Comments attached. x -( • Explanation/Summary (attach supplement shee = as necessary.) ,SUMMARY; Attached are five year revenue and expenditure projections for the City's General Fund. These projections were designed to better satisfy Section 7.05 of the City Charter requirements for the Long Term Financial Plan (LTFP) as well as to provide some indication of the impact of the addition of new programs upon the budget and upon property taxes. As with all projection assumptions must be made regarding revenue and expenditure growth (See Page 1 of attachments). Revenue increases assumed are based upon historical averages. Intergovernmental Aid includes all State & Federal Aids, although HACA & LGA are the largest items in this category. Expenditures are projected to increase at a rate of 3% per year. That number was chosen because the implicit price deflator index (a measure of the cost of providing government services used by the State for LGA increases) and the Consumer Price Index (CPI) have been at or near 3% for several years. Revenue & Expenditure Projections, based upon maintaining the present level of City services, are on Page 2 of the attachments. A balanced budget was assumed. The line "Tax Increase - Inflation" shows the tax increase needed to finance the expenditure budget for each year. Page 3 of the attachments shows the impacts of each years budget in terms of the property tax levy & the property tax on the average residential home. The section entitled "Inflation Adjustment Only" shows the impacts of maintaining present services over the next five years. The section entitled "New Programs" identifies new programs contained in the LTFP: The section entitled "Inflation Adjustment + New Programs" shows the impacts of maintaining present services + the new programs listed. The ordinance which established the gas/electric franchise fee provides for the fee to sunset in 1998. Pages 4 & 5 of the attachments show the impacts of no franchise fee for the years 1998 - 2000. Should you have any questions please do not hesitate to contact me. RECOMMENDATION; Donald Brager, Finance Wector Long Term Financial Plan } Revenue Assumptions - General Fund 1994 Budget Percent of Total 06/01/95 1995 Percent of Assump % Budget Total Increase Taxes $1,459,501 46.4% $1,502,664 43.6% Licenses & Permits 105,324 3.3% 87,945 I 2.5% 3.0% Fines & Forfeits 41,149 1.3% 44,726 1.3% 1.0% Intergovernmental Aid 1,082,345 34.4% 1,137,565 l 33.0% 1.5% Fees & Charges 17,366 0.6% 7,1621 0.2% 2.0% Franchise -Fees 125,312 4.0% 152,341 4.4% 3.0% Transfers 261,637 8.3% 431,414 12.5% 3.0% Other Revenue 53,676 1.7% 85,432I 2.5% 3.0% Total Revenue $3,146,310 100.0% $3,449,249 100.0% Expenditure Assumptions - General Fund 1994 Budget Percent of Total 06/01/95 1995 Percent of Assump % Budget Total Increase Personnel Services $1,977,466 62.9% $2,128,761 61.7% 3.0% Materials & Supplies 156,684 5.0% 148,621 4.3% 3.0% Contractual Services 712,181 22.6% 709,532I 20.6% 3.0% Capital Outlay 228,917 7.3% 322,257 9.3% 3.0% Miscellaneous 71,062 2.3% 140,078 ; 4.1% 3.0% TOTAL $3,146,310 100.0% $3,449,249I 100.0% 3.0% Misc includes contingency, comp worth adj, and transfers to other funds / .ong Term Financial Plan Revenue & Expenditure Projections Inflation Adjustment Only 1995 1996 1997 1998 1999 2000 Revenues $3,449,249 $3,489,617 $3,594,306 $3,702,135 $3,813,199 $3,927,595 Expenditures $3,449,249 $3,489,617 $3,594,306 $3,702,135 $3,813,199 $3,927,595 Levy Increase $0 $63,376 $65,547 $67,788 $70,100 % Levy Increase 0.00% 3.98% 3.96% 3.94% 3.92% Incr Tax Avge Home $2.71 $21.08 $15.09 $18.45 $18.28 %Tax Incr Avge Home 1.00% 7.72% 5.13% 5.97% 5.58% New Programs Parks worker $41,529 $42,677 $43,856 $45,072 $46,424 Forestry worker $5,164 $5,782 $5,955 $6,134 Police officer $40,441 $44,780 $49,876 $56,715 $58,416 Maintenance worker $42,597 $44,301 $46,073 $47,916 $49,353 Admin Aide $25,090 $25,843 $26,618 $27,417 $28,240 Volunteer coord $40,000 $41,200 $42,436 $43,709 $45,020 Total new Programs $189,657 $203,965 $214,641 $226,784 $233,588 Inflation Adjustment + New Programs Total Expenditures $3,449,249 $3,679,274 $3,798,271 $3,916,776 $4,039,983 $4,161,183 Levy Incr - New Programs $189,658 $14,308 $10,676 $12,143 $6,804 Levy Incr - Inflation $0 $63,376 $65,547 $67,788 $70,100 Total Levy Increase $189,658 $77,684 $76,223 $79,931 $76,904 % Levy Increase 11.90% 4.36% 4.10% 4.13% 3.81% Tax Incr Avge Home $47.51 $8.20 $23.50 $19.18 $20.69 % Tax Incr Avge Home 17.58% 2.58% 7.21 % 5.49% 5.61 % 3 . Long Term Financial Plan Revenue Projections - General Fund 1995 1996 06/01/95 1997 1998 1999 2000 Taxes $1,502,664 $1,502,664 $1,566,040 $1,631,588 $1,699,376 $1,769,476 Licenses & Permits 870945 90,583 93,301 96,100 98,983 101,952 Fines & Forfeits 44,726 45,173 45,625 46,081 46,542 47,007 Intergovernmental Aid 1,137,565 1,154,628 1,171,948 1,189,527 1,207,370 1,225,481 Fee & Charges 7,162 7,305 7,451 7,600 7,752 7,907 Franchise Fees 152,341 156,911 161,619 166,467 171,461 176,605 Transfers 431,414 444,356 457,687 471,418 485,560 500,127 Other Revenue 85,432 87,995 90,635 93,354 96,154 99,039 Total Revenue $3,449,249 $3,489,617 $3,594,306 $3,702,135 $3,813,199 $3,927,595 Tax Increase - Inflation $0 $63,376 $65,547 $67,788 $70,100 Expenditure Projections - General Fund 1995 1996 06/01/95 1997 1998 1999 2000 Personnel Services $2,128,761 $2,192,624 $2,258,403 $2,326,155 $2,395,939 $2,467,817 Materials & Supplies 148,621 153,080 157,672 162,402 167,274 172,292 Contractual Services 709,532 730,818 752,742 775,325 ' 798,585 822,542 Capital Outlay 322,257 268,816 276,880 285,187 293,742 302,554 Miscellaneous 140,078 144,280 148,609 153,067 157,659 162,389 Total Expenditures $3,449,249 $3,489,617 $3,594,306 $3,702,135 $3,813,199 $3,927,595 Long Term Financial Plan Revenue Projections - General Fund No Franchise Fee 1998 - 2000 1995 1996 06/01/95 1997 1998 1999 2000 Taxes $1,502,664 $1,502,664 $1,566,040 $1,798,055 $1,870,837 $1,946,081 Licenses & Permits 87,945 90,583 93,301 96,100 98,983 101,952 Fines & Forfeits 44,726 45,173 45,625 46,081 46,542 47,007 Intergovernmental Aid 1,137,565 1,154,628 1,171,948 1,189,527 1,207,370 1,225,481 Fee & Charges 7,162 7,305 7,451 7,600 7,752 7,907 Franchise Fees 152,341 156,911 161,619 0 0 0 Transfers 431,414 444,356 457,687 471,418 485,560 500,127 Other Revenue 85,432 87,995 90,635 93,354 96,154 99,039 Total Revenue $3,449,249 $3,489,617 $3,594,306 $3,702,135 $3,813,199 $3,927,595 Tax Increase - Inflation $0 $63,376 $232,015 $72,782 $75,244 Expenditure Projections - General Fund No Franchise Fee 1998 - 2000 1995 1996 06/01/95 1997 1998 1999 2000 Personnel Services $2,128,761 $2,192,624 $2,258,403 $2,326,155 $2,395,939 $2,467,817 Materials & Supplies 148,621 153,080 157,672 162,402 167,274 172,292 Contractual Services 709,532 730,818 752,742 775,325 798,585 822,542 Capital Outlay 322,257 268,816 276,880 285,187 293,742 302,554 Miscellaneous 140,078 144,280 148,609 153,067 157,659 162,389 Total Expenditures $3,449,249 $3,489,617 $3,594,306 $3,702,135 $3,813,199 $3,927,595 Revenue & Expenditure Projections No Franchise Fee 1998 - 2000 Inflation Adjustment Only 1995 1996 1997 1998 1999 2000 Revenues $3,449,249 $3,489,617 $3,594,306 $3,702,135 $3,813,199 $3,927,595 Expenditures $3,449,249 $3,489,617 $3,594,306 $3,702,135 $3,813,199 $3,927,595 Levy Increase $0 $63,376 $232,015 $72,782 $75,244 % Levy Increase 0.00% 3.98% 14.00% 3.85% 3.84% Incr Tax Avge Home $2.71 $21.08 $55.83 $4.83 $25.52 % Tax Incr Avge Home 1.00% 7.72% 18.99% 1.38% 7.19% New Programs Parks worker $41,529 $42,677 $43,856 $45,072 $46,424 Forestry worker $5,164 $5,782 $5,955 $6,134 Police officer $40,441 $44,780 $49,876 $56,715 $58,416 Maintenance worker $42,597 $44,301 $46,073 $47,916 $49,353 Admin Aide $25,090 $25,843 $26,618 $27,417 $28,240 Volunteer coord $40,000 $41,200 $42,436 $43,709 $45,020 Total new Programs $189,657 $203,965 $214,641 $226,784 $233,588 inflation Adjustment + New Programs Total Expenditures $3,449,249 $3,679,274 $3,798,271 $3,916,776 $4,039,983 $4,161,183 Levy Incr - New Programs $189,658 $14,308 $10,676 $12,143 $6,804 Levy Incr - Inflation $0 $63,376 $232,015 $72,782 $75,244 Total Levy Increase $189,658 $77,684 $242,691 $84,925 $82,048 % Levy Increase 11.90% 4.36% 13.04% 4.04% 3.75% Tax !nor Avge Home $47.51 $8.20 $64.24 $5.56 $27.93 % Tax Incr Avge Home 17.58% 2.58% 19.71% 1.42% 7.06% The 1995 Long Term Financial Plan, prepared in compliance with Section 7.05 of the Home Rule Charter for the City of Mounds View is designed to provide a 5 year plan to meet the service level and capital improvement needs of the City. The plan is comprised of three components: A. Public Service Program B. Capital Improvement Plan and Capital Budget C. Capital Budget D. Long Term Revenue Program In 1995, the City converted from a line item budget format to a program/performance based budget format. Under the old format, services were described under departments. The new format describes services based on the specific service program. Within this document, each program has summarized each of the four components of the Long Term Financial Plan. LEGISLATIVE SERVICES Consists of two service programs: City Council and Advisory Commissions. A. PUBLIC SERVICE PROGRAM The Public Service Program, as outlined in Section 7.05, Subdivision 2 of the Home Rule Charter, is to be: "...a continuing five-year plan for all public services estimating future needs for the public health, safety and welfare of the City. It shall measure the needs and objectives for each City Depart- ment, the standard of services described, and the impact of such service on the annual operating budget. Council Program Function and Service Standards As per City Charter, the ultimate authority for the administration operations of the City is the responsibility of the City Council. The City Council is comprised of five elected officials, the mayor and four Councilmembers, serving non-consecutive terms. It is the responsibility of the City Council to develop public policy thereby determining and guiding the future direction of the City. Every year, the City Council, together with City Staff, conduct a Strategic Planning Session to develop short and long range goals for the future of City programs and services. In July of 1993, the City Council initiated a community -wide visioning process known as FOCUS 2000. A nine month process, FOCUS 2000 resulted in a community -driven long range plan for the future of Mounds View, concentrating on the areas of: o Business, Growth and Development o Housing and Neighborhoods o General Government FOCUS 2000 represented the beginning of the partnership between the public and their public officials in determining the future direction of the City. The FOCUS 2000 Report, presented to the Council and public in March, 1994 and distributed to all Mounds View Stakeholders, set the stage for subsequent Council/Staff Strategic Planning Sessions by providing specific recommendations for the desired services and programs to be developed within the next 5 years. Personnel: Due to the continued uncertainties of State aid programs to local units of government and the desire to limit property tax increases to the Mounds View property owner, the City Council mandated a zero levy increase for budget year 1996. Consequently, the elimination of the part-time Administrative Clerk position and addition of a full-time Administrative Aide has been removed from the 1996 LTFP. It is not anticipated that there will be future additions to the staffing levels within this program. General Expenditures: Due to the zero levy increase for 1996, general expenditures will remain within the 1995 levels. Reductions in some program components will be made to offset operational increases such as membership dues, supplies and professional service increases. B. & C. CAPITAL IMPROVEMENT PLAN Capital expenditures are not expected in this program due to the non -operational nature of the program. 3 A. PUBLIC SERVICE PROGRAM Advisory Commissions/Task Forces Program Function and Service Standards Advisory Commissions are created by the City Council and under the Council's specific direction, explore topics that may impact City policy. The Planning Commission has additional statutory responsibilities and authority whose primary function is to serve in an advisory capacity to the Council. The City has 4 advisory commissions: o Planning Commission o Economic Development Commission o Parks and Recreation Commission o Cable Commission Two task forces, the Golf Course Task Force and the Senior Center Task Force, were specific direction had been fulfilled to advise the City Council on the progress of the golf course sunsetted in 1995. Each year, at the Strategic Planning Session, the Five Year Goal Plan which lists the goals and action steps to be achieved in 5 years are updated to incorporate the recommendations of the FOCUS 2000 Issue Project Teams. The revised goals and action steps represent the City's implementation plan for the FOCUS 2000 recommendations. 4 Personnel: The City Council determines City policy, City Staff implements policy. All staffing levels are listed and described in the operational programs described -herein. General Expenditures: Salary increases are not anticipated for this program. However, with the conversion to a Program Budget in 1995, program activity shifts indicate an annual expenditure increase. The City's Economic Development Authority (EDA) has one advisory commission and two task forces which are funded through the City's Budget and are reflected in the LTFP: • The Economic Development Commission (EDC) was established in 1994 under the Economic Development Authority. The EDC is a seven member commission made up of members of the community and business representatives, charged with reviewing matters relating to fostering a positive economic climate, encouraging economic development, and enhancing the tax base of the City. • The Council has also directed the EDC to evaluate the redevelopment of Highway 10 and other main thoroughfares into Mounds View. The EDC will review and make recommendations on the potential users for the corridors and current incompatible uses. In addition, the Task Force will review funding mechanisms for the redevelopment of the corridor. • The Marketing Task Force was created and charged in 1994 with generating fresh ideas for a positive image of the City of Mounds View. Items include entrance and exit signs, new slogan and marketing pieces. The Marketing Task Force will meet on a monthly basis and make recommendations to the City Council on an as needed basis through February 1995. The Marketing Task Force will then conclude their participation in the process with written recommendations in a two-phase process to increase the positive image of 5 Mounds View over the next five years. The recommendations will include specific funding mechanism and design ideas. The Charter Commission, although not an official commission of the City, has been very active during 1994 working on charter revisions. The City has provided staff support throughout the Charter Commission's work and it is anticipated that staff support will continue until completion of the Charter Commission's update of the City Charter. In response to the FOCUS 2000 recommendations, additional Task Forces wi91 b created in the next five years to explore such topics as the volunteer activities in the community and housing and neighborhood preservation and enhancement. Personnel: No staffing additions are anticipated in this program for the next five years. The personnel included in this program include only overtime pay for a staff member to take Planning Commission Minutes. General Expenditures: General expenditures are likely to increase in the next five years due to the increase in commissions and task forces. B. CAPITAL IMPROVEMENT PLAN No capital items are anticipated for this program. C. CAPITAL BUDGET N/A 6 Administrative Services Program Function and Service Standards A. PUBLIC SERVICE PROGRAM Administrative Services consists of the following programs: o Office of the Clerk -Administrator o Human Resources o Public Information o Central Services o MIS The Clerk -Administrator is responsible for the day-to-day administrative operations of the City and implementation of all City policy adopted by the City Council or mandated by the County, State or Federal law. PROGRAM OBJECTIVE • Maintain positive relations with Legislative representatives and remain actively involved in Legislative matters that may impact the City. • Implement designated FOCUS 2000 recommendations in accordance with the Council approved Implementation Plan • Efficiently manage the City's services, operations and programs to provide the stakeholders of the City with quality services. 7 • Efficiently and effectively implement Council policy, government requirements, mandates and laws. • Oversee the City's economic development/redevelopment long term plan and action steps with emphasis on completion of the Business Park and redevelopment of the Highway 10 corridor. BUDGET IMPACT Personnel: Personnel in this program consist of the following: City Administrator 75% Administrative Intern 40% (1996) Administrative Secretary 40% Administrative Clerk 20% The position of Assistant to the City Administrator will remain unfilled in 1996. It is anticipated that in 1997 the position will once again be filled and the position of Administrative Intern eliminated. It is also anticipated that the Administrative Clerk's hours will increase to full-time in 1997 to fill the increasing need for advanced administrative and economic development support. General Expenditures: General expenditures will decline in 1996 due to the unfilled position of Assistant to the City Administrator. 1996 expenditures will reflect the levy freeze, but future years will reflect inflationary factors. B. CAPITAL IMPROVEMENT PLAN See page (.)6 Sj'="4-`(-°Q`S14) C . CAPITAL BUD ET See page 5OA-e-4/ 8 A. PUBLIC SERVICE PROGRAM uman Resources Program Function and Service Standards This Program is responsible for personnel services including training for City staff, advertisements for employment opportunities, complying with the Affirmative Action Plan and providing a safe work environment by developing a safety plan and implementing it to minimize losses. Staffing for this Program include a percentage of costs for the Administration Clerk and Assistant to the City Administrator. PROGRAM OBJECTIVE • Maintain personnel files in accordance with the relevant Federal, State and Local Laws • Provide training and professional growth opportunities for staff • Recruit and maintain quality employees • Provide competitive compensation program for employees based on performance standards and maintain compliance with Pay Equity Law. 9 BUDGET IMPACT Personnel: No additional staff are anticipated for this Program. B. CAPITAL IMPROVEMENT PLAN See page �. C. CAPITAL BUDGET See page S . A. PUBLIC SERVICE PROGRAM Public Information Program Function and Service Standards The Public Information Program is responsible for all general and specific informational outreach and communication efforts made by the City to residents, businesses and other stakeholders. This program is responsible for half the printing and postage costs of the City Newsletter, as well as the cost and postage of other promotional material distributed by the City such as the New residents Guide and the FOCUS 2000 Implementation 10 Plan. The overall goal of this Program is to provide the general public with as much information as possible to keep them informed and encourage them to participate in activities throughout the community. The Focus 2000 Issue Project Teams indicated they wanted more information from City Hall and it is the goal of this Program to do so. In addition, when people think of Mounds View, the City wants them to think of it as one of the top ten cities in the metropolitan area in which to live, work. Personnel: Staffing for this Program includes a percentage of the Administration Secretary/Deputy Clerk, a percentage of the Administrative Intern and 25% of the Administrative Assistant in Parks and Recreation. B. CAPITAL IMPROVEMENT PLAN See page C. CAPITAL BUDGET See page 11 A. PUBLIC SERVICE PROGRAM Central Services Program Function and Service Standards The Central Services Program of Administrative Services provides for the efficient management, maintenance and operation of the City Hall building and office operations. • purchasing and stocking of office supplies • purchasing custodial equipment and supplies • leasing of office equipment such as the photocopy machine and the postage machine • maintaining mechanicals such as the telephone system, the fire alarm system, the HVAC system and the elevator • providing for utilities such as electricity and gas, general post age, maintenance agreements, general liability and staff auto mobiles maintenance agreements general liability staff automobiles professional services such as Municipal Code updates from Sterling Codifiers PROGRAM` OBJECTIVE Provides for a functional, pleasant, efficient facility where employees can work and residents and other visitors can conduct business. 12 BUDGET IMPACT Personnel: The Personnel Services section of Central Services is responsible for 100% of the Receptionist, 10% of the Administrative Clerk , 20% of the Administrative Intern and the part-time Custodian. General Expenditures: Many general expenditures in this program are market driven inflation factors such as postage, gas, electric and paper cost increases. In 1996, zero levy increase. B. CAPITAL IMPROVEMENT PLAN See page C. CAPITAL BUDGET See page A. PUBLIC SERVICE PROGRAM MIS Coordination Program Function and Service Standards This Program is responsible for information systems such as computer hardware and software applications and efficient processing of information as well as a coordinated 13 software applications and efficient processing of information as well as a coordinated records retention program that is accurate and efficient. PROGRAM OBJECTIVE One of the on -going priorities of the City Council is to maintain the City's commitment to remain up-to-date with new computer and communications technology. Maintaining the City's ability to quickly, accurately and effectively process, record and communi- cate information as well as provide timely, safe and efficient service in the day=to=day municipal operations is vital to the safety and well-being of all the residents of Mounds View. Personnel: BUDGET IMPACT Staffing of this Program include the Computer Consultant, 5 % of the Assistant to the City Administrator (unfilled position in 1996) and 5% of the Administrative Secre- tary/Deputy Clerk. It is anticipated that consultant costs will increase in 1996 due to the lack of in-house expertise. General Expenditures: City staff continue to take advantage of the benefits of the computer network by utilizing the system on a daily basis to meet the City's growing communication and informational needs, but there are numerous features that are not being utilized that would greatly reduce the amount of time currently used to process and share infor- mation. To continue to utilize the system efficiently, keeping the software and equipment current is essential. Because of the rapid change in technology and the constant updates to computer software, much of the required equipment will require upgrades over the next five years. For the past three years, the City has allotted for this expenditure because many unforeseen technical problems can surface during the year which require system up- grades - either software or hardware related. Some of the software programs that might be useful include complaint tracking software, bulletin board software and records retention software. Providing funding for technical needs is sound practice to keep the organization functioning well and to provide better service to the community. 14 B. CAPITAL IMPROVEMENT PLAN See page S . C. CAPITAL BUDGET See page „6- . A. PUBLIC SERVICE PROGRAM. Streetlight: Utility Program Function and Service Standards The Mounds View City Council has determined that it is the best interest of the City to operate, maintain and improve upon the street lighting system throughout the City to promote the general health, safety and welfare of the users of City streets and walkways. The streetlight utility has been in effect since 1991, implemented as a means of supporting these operations from a funding source other than the general fund and consistent with the user fee philosophy supported by the Council. In accordance with the streetlight utility installation plan, adopted by the City Council in 1993 as proposed by the Police Departments needs assessment, 10 new streetlights will be added each year for three years, in addition to any requests for lighting. 15 PROGRAM. OBJECTIVE Installation of 10 streetlights as determined by Police Department's needs assessment. Install additional streetlights as petitioned by residents. BUDGET IMPACT Personnel: Staffing includes 5% of the Administrative Intern. No other staffing allotments are anticipated. B. CAPITAL IMPROVEMENT PLAN Refer to page 1,4roL,e,'LL, C. CAPITAL BUDGET Capital expenditures scheduled for this program will consist of adding 10 new streetlights each year for 3 years in accordance with the proactive streetlight installation program. Additional lights may be installed as requested by residents through the petitioning process. 16 A. PUBLIC SERVICE PROGRAM Economic Development Program Function and Service Standards Business Retention and Recruitment The Economic Development Coordinator's position is responsible for the City's economic development and re/development activities. Under the Business Retention and Recruitment, the economic development coordinator, will continue to assist in the stimulation of business growth and diversification by exploring and expanding funding mechanisms which support and sustain quality job opportunities for Mounds View residents. The Economic Development Coordinator provides the following under the Business Retention and Recruitment Program. • Education and exploration on funding mechanisms that are available to the local businesses for business expansion and attraction. • Coordination of redevelopment activities in relation to the City's main corridors • Developing positive relationships with local businesses and act as the City liaison for the businesses • Managing development funds and advocating the legislation regarding the use of development funds. • Responding and actively initiating proposals to attract and retain quality businesses 17 PROGRAM OBJECTIVE 1996 • Monitor and continue to make application for state and/or federal funding for Phase I of the rehabilitation of Mounds View's substandard single and multi -family housing stock. • Coordinate and begin implementation of a Highway 10 redevelopment plan. • Continue to implement development proposals to attract and retain quality businesses with the guidance and approval of the EDA. • Monitor the requirements under the Silver Lake Pointe Housing Project Development Assistance agreement. • Monitor the requirements under the Multi -Tech and C.G. Hill Development Assistance Agreements.. • Coordinate the development of Mounds View Business Park East or West, Watson Property and Mustang Drive Industrial Park. • Begin exploring the opportunity for the development of the O'Neil property. • Continue to implement assistance programs for Mounds View Businesses with the guidance and approval of the EDA. 1997: • Identify funding sources and monitor Phase II of Mounds View's Housing Rehabilitation Program. • Monitor the Completion of Phase I of the Highway 10 Redevelopment Program • Complete development of Mounds View Business Park East or West, Watson Property and Mustang Drive Industrial Park. • Begin Development of the O'Neil Property. • Continue to implement development proposals to attract and retain quality businesses with the guidance and approval of the EDA. • Monitor the City's business assistance programs 1998: • Monitor the Completion of Phase II of Mounds View's Housing Rehabilitation Program as it relates to funding sources. • Evaluate and complete the development of any existing commercial\industrial space in Mounds View. • Initiate Phase II of the Highway 10 Development Program • Monitor the Development of the O'Neil Property • Continue to implement development proposals to attract and retain quality businesses with the guidance and approval of the EDA. • Monitor and evaluate the effectiveness of City's business assistance program. • Evaluate the implementation of a comprehensive retention program for Mounds View businesses. 1999: • Complete the Development of the O'Neil property • Monitor the Completion of Phase II of the Highway 10 Redevelopment Program • Continue to implement development proposals to attract and retain quality businesses with the guidance and approval of the EDA. • Begin the implementation of a comprehensive retention program for Mounds View businesses • Review Opportunities for commercial redevelopment of property in Mounds View • Initiate Phase III of the Highway 10 Redevelopment Program 2000: • Evaluate the Completion of the Development of Highway 10 • Initiate the commercial redevelopment of identified properties in Mounds View • Complete the comprehensive retention program. Monitor the results and develop action steps in response to those results. BUDGET IMPACT Personnel: 1997: F-T Administrative Aide (25% of Personnel Costs) $7,500 19 It is anticipated that the economic development activities will increase over the next year with the redevelopment of Highway 10, pursuit of rehabilitation money for housing program, build out of remaining commerciakindustrial properties in Mounds View and turn over of businesses in Mounds View Business Park generating the need for a part time administrative aide to focus on business retention and development activities. Approximately, 25% of the F-T Administrative Aide would be dedicated to these activities. 1996: Laser Printer: To improve efficiency and with increased demands and duties of the Administrative Clerk it is projected that a new laser printer will be needed for this position. Approximately, 10% of this printer will be dedicated to retention and recruitment activities. Upgraded Computer System - Administrative Aide: With the projection of a F-T Administrative Aide in 1997, it is anticipated that there will be a need an upgraded computer for this position in 1997 to maximize efficiently. Approximately, 25% of the cost for this upgrade would be dedicated to economic development activities. 20 Sit �f 16 FINANCE The Finance Department, headed by the Finance Director, who also serves as Treasurer, coordinates the financial activities of the City. Currently, department activities include the following: 1. Oversee the financial planning activities of the City. • Coordinate the preparation of the Long -Term Financial Plan. • Direct and coordinate preparation of the annual budget with close involvement and input from the Department Heads and Clerk -Administrator. 2. Perform all City accounting and financial reporting activities. • Prepare and control accounts payable. • Receive and manage all municipal revenues. • Prepare and control payroll. • Utility billing preparation and collection. 3. Prepare monthly financial reports, the annual financial statements, and assist auditors in the conduct of their annual audit of City financial records. 4. Invest temporarily idle City funds to maximize return on available resources. 5. Manage the City's insurance programs and evaluate and recommend modifications to ensure maximum protection at minimum cost. 6. Oversee the debt management program of the City. 7. Oversee the City's general purchasing program. In recent years external factors have caused a reprioritization of the duties and responsibilities of the Finance Department. Economic considerations, i.e., the economy and State's "fiscal crisis", have brought about an increasing emphasis upon financial reporting. New, generally -accepted accounting standards and reporting requirements mandated by the State of Minnesota, have and will continue to promote greater disclosure and understanding of City finances by bond rating services, State and Federal agencies, the general public, and other readers of City financial statements. The City has met this challenge by incorporating new reporting requirements into the City's Financial Reports and by participating in the Certificate for Excellence in Financial Reporting Program of the Government Finance Officers Association of the United States and Canada. Economic conditions have precipitated reductions in the amounts of Federal and State Aids to cities. Those reductions have challenged cities to maintain levels of service to their citizens with reduced revenues. The City has met this challenge through improved financial planning. The annual budget has been substantially improved in recent years as a result of greater involvement and participation by staff and Council. 1996 - 2000 GOALS In order to maintain its ability to provide needed public service to its residents, the City needs to maintain the present level of financial planning and to expand long range planning efforts begun with the 1983 Water and Sewer System Maintenance and Capital Improvement Program. That type of planning should be undertaken for acquisition/replacement and maintenance of all land, buildings and equipment. Staff has prepared a replacement schedule for all City vehicles and equipment. The City has established a fund into which monies will be placed annually for replacement of vehicles and equipment. The purpose of this fund is to ensure that necessary funds be on hand for timely replacement of vehicles and equipment and to avoid large unplanned expenditures or "budget busters" which would place a strain on the City's finances. The Focus 2000 groups have made recommendations regarding citizen understanding of and participation in the budget process. The City has responded to those recommendations by modifying its budget process and practices. One response has been to institute program performance budgeting for the 1995 budget. Another response has been to invite citizens to participate in the budget process. Announcements of budget hearings will be placed on the City Government cable channel, in the City newsletter, and in a mailing to citizens who attended the previous year's budget hearing and to participants of the Focus 2000 process. A special informational meeting will be held this year to review the City's proposed budget in advance of the formal budget hearing required by state law. Financial self sufficiency is an ongoing goal of the City and was reaffirmed at the City's 1995 Strategic Planning Session. To achieve this goal the Department will begin to identify various user and/or franchise fees which may be applicable to the City and report these to the City Council. The department will also begin to look at various funding sources which may be used for the improvement and/or expansion of the City's infrastructure, Parks, and Open Spaces. Another goal of the Department the past few years has been to maintain/or improve the City's bond rating; that goal has been accomplished. In April of 1994 the City received a rating of A from Moodys Investors Service for a refunding bond issues. The City's financial advisors stated that this was the best rating that could be obtained by a City of our size. The rating committee of Moodys felt that the City had sound financial management. They were impressed with the City's financial planning and the fact that designations for cash flow and emergencies had been established. The Finance Department has had the goal of substantially a3 improving the City's Comprehensive Annual Financial Report. To achieve this goal several objectives were established. These objectives are outlined in the following paragraphs. The first objective was the implementation of a Fixed Asset Accounting System. Such .. system enables the city to properly inventory and account for its investment in equipment, vehicles, and buildings and structures. In 1988 Staff inventoried existing items. After the inventory was completed it was entered onto the fixed asset accounting system. A second objective was to obtain a Certificate of Achievement for Excellence in Financial Reporting for the City from the Government Finance Officers Association of the United States and Canada (GFOA). This Certificate is given to those government units whose financial reports are prepared in accordance with generally accepted accounting principles as promulgated by the Governmental Accounting Standards Board. In order to receive this Certificate the fixed asset accounting system described in the preceding paragraph was implemented and various practical tables, listing ten years of data, have been prepared. The City's comprehensive annual financial reports for the years ended December 31, 1988, 1989, 1990, 1991, and 1992 were submitted to the GFOA and the City was awarded a Certificate of Achievement for Excellence in Financial Reporting. During 1993 2,078 Certificates were awarded to governmental units throughout the United States. Of these, 90 were awarded to governmental units in Minnesota. The Certificate is valid for one year only. Staff has submitted the 1993 Comprehensive Annual Financial Report to GFOA for consideration for a Certificate in 1994. Staffing No new staffing position is projected for the next five years. Five Year Projected Capital Expenditures 1996 • Replacement of the Utility Accountant's personal computer is proposed. Estimated cost: $2,750. • The average life of a computer system is three to five years. The computer system which performs all of the City's accounting functions was purchased in 1989. Therefore, staff proposes the purchase of a new computer system in 1996. Computoservice, Inc., the fir that our accounting software is licensed from, has proposed an IBM RS6000 system. Processing benchmarks on the utility billing system indicate that the new system will process bills fifteen (15) times faster than our present system. The estimated cost is $20,000. It is proposed that the cost be shared by the General (50%), Water (25%) and Sewer (25%). a-� • Replacement of the laser printer of the Utility Accountant is proposed for 1996. The present laser printer is approximately five years old and is nearing the end of its useful life. Estimated cost: $1,500. • Various software packages enhance productivity of the Department and also improve output of the Comprehensive Annual Financial Report and the Budget Book. These packages are for graphics and presentations. In addition, upgrades of the department's existing software are periodically announced. Estimated cost: $1,500. • An upgrade of the fund and budget accounting software, which is presently used to report City revenues and expenditures on a monthly basis, is proposed for 1996. The upgrade would allow for the tacking of project costs on projects which are conducted over two or more accounting periods. Presently, the system allows the keeping of only the current year's data on the system. Estimated cost: $5,000. • Replacement of an existing high speed printer, used for production of utility bills is proposed for 1996. Estimated cost: $8,000. • Replacement of a forms burster, used in the preparation of utility bills, is proposed for replacement. The existing machine is approximately six years old and requires a great deal of service. Estimated cost: $4,495. • An upgrade of the telephones, of the Utility Accountant and the Accountant, to a model with an LCD Display is proposed. This upgrade will allow them to more efficiently transfer incoming telephone calls when the receptionist is on break or vacation. Estimated cost: $800. 1997 • Replacement of the Accountant's computer is proposed. Estimated cost: $3,100. • Various software packages enhance productivity of the Department and also improve output of the Comprehensive Annual Financial Report and the Budget Book. These packages are for graphics and presentations. In addition, upgrades of the department's existing software are periodically announced. Estimated cost: $1,500. 1998 • Replacement of the Finance Director's computer is proposed. Estimated cost: $2,700. • Replacement of the laser printer of the Utility Accountant is proposed. Estimated cost: $1,750. •s • Various software packages enhance productivity of the Department and also improve output of the Comprehensive Annual Financial Report and the Budget Book. These packages are for graphics and presentations. In addition, upgrades of the department's existing software are periodically announced. Estimated cost: $1,500. • Replacement of an existing high speed printer, used for production of accounts payable checks and financial reports is proposed. Estimated cost $9,000. 1999 • Replacement of the Payroll Clerk's personal computer is proposed. Estimated cost $3,750. • Various software packages enhance productivity of the Department and also improve output of the Comprehensive Annual Financial Report and the Budget Book. These packages are for graphics and presentations. In addition, upgrades of the department's existing software are periodically announced. Estimated cost: $2,000. 2000 • Replacement of the Utility Accountant's personal computer is proposed. Estimated cost $4,125. • Replacement of laser printer of the Finance Director is proposed. Estimated cost: $2,000. • Various software packages enhance productivity of the Department and also improve output of the Comprehensive Annual Financial Report and the Budget Book. These packages are for graphics and presentations. In addition, upgrades of the department's existing software are periodically announced. Estimated cost: $2,225. • Replacement of a forms burster is proposed. Estimated cost $5,495. 924, COMMUNITY DEVELOPMENT t COMMUNITY DEVELOPMENT The Community Development Department, currently consisting of the Community Development Coordinator, Engineering Aide, Building Inspector, Planning Associate/Code Enforcement Officer, Housing Inspector and Department Secretary, has as its focus the administrative application of land use and building regulations as adopted by the Municipal Code. The main goal of the Department is to ensure that development within the City is accomplished in accordance with the requirements spelled out in various City Codes as well as planning and providing for a conducive living and working habitat for Mounds View's resident population. In 1996 and beyond, the Department will continue to provide quality services to the City, including: a. Planning and Zoning Review, zoning code enforcement, development review, planning and zoning code review. b. Building inspection, fire inspection, housing inspection and plan review. c. Recycling coordination and reporting, educational activities to reduce solid waste disposal problems and incentives for recycling. d. Implementation of zoning and sign code regulations including issuance of permits and enforcement of violations; also including enforcement of public nuisance codes related to land use. e. Housing rehabilitation program administration - including grant administration, rental inspection and promotion 1996 - 2000 GOALS 1996 * Finalize updates to Zoning and Sign chapters of the Mounds View Municipal Code. * Begin implementation of recommendations contained in the Housing Stock Analysis Report. * Enhance the rental housing inspection program by increasing the number of inspections provided. * Establish Multi -Family Managers Coalition. 28 * Work on development of program for the amortization of non -conforming land uses. * Continue to provide timely, quality customer service. * Input targeted infrastructure data on Geographic Information System (GIS). 1997 * Continue efforts at rehabilitating identified inadequate Housing Stock within the City. * Increase the number of rental housing inspections to include all units within the City. * Complete input of all relevant Infrastructure data on Geographic Information System. * Develop timeframe for total amortization of all non -conforming land uses within City. 1998 * Explore possibilities of subdivision of remaining oversized residential properties within City. * Begin review of Zoning and Sign chapters of the Municipal Code to ensure they are meeting the needs of the City as a whole. 1999 * Complete review of Zoning and Sign chapters of the Municipal Code. 2000 * Conduct analysis of the impact of the first 5 years of the Housing Rehabilitation Program. Staffing Projections Following the completion of the Housing Stock Analysis in March of 1995, the City Council took the final step towards housing rehabilitation in the City by hiring a full-time Housing Inspector to implement the programs and recommendations outlined in the study. With this hire, the Community Development Department appears to have all service areas - Planning, Housing, Code Enforcement, Building Inspection and Engineering - provided for. No additional Staff is anticipated to be needed in the near future. 29 CAPITAL EXPENDITURES 1996 * $3,000 - Personal Computer for Housing Inspector * $1,000 - Updates for CAD/GIS system to ensure continued utilization of software. 1997 * $6,000 - Total Station Survey Equipment to begin utilizing in-house Staff for City surveying needs. * $1,200 - Updates for CAD/GIS system to ensure continued full utilization of software. 1998 * $1,200 - Updates for CAD/GIS system to ensure continued full utilization of software. 1999 $3,500 - Personal Computer for Community Development Coordinator to replace outdated equipment. * $2,500 - Laser Printer for Housing Inspector to replace outdated equipment. * $1,500 - Updates for CAD/GIS system to ensure continued full utilization of software. 2000 * $3,500 - Personal Computer for Department Secretary to replace outdated equipment. * $2,500 - Laser Printer for Department Secretary to replace outdated equipment. * $1,500 - Updates for CAD/GIS system to ensure continued full utilization of software. 30 full POLICE C. POLICE The objective of the Police Department is to provide basic Police Service, preserve the peace, and protect the public by enforcing State and Local laws. In doing so, the Department's role is to enforce the law in a fair and impartial manner, recognizing both the statutory and judicial limitations of Police authority and the constitutional rights of all persons. Basic services provided by the Police Department include: a. Prevention of Crime Involving the community in programs such as Operation Identification and Block Watch. Instilling in the community a sense of concern for crime problems and law enforcement needs to help combat the problems. b. Deterrence of Crime Routine patrolling of the City streets, parks, and business areas reduces crime because' criminals feel immediate apprehension would be imminent. In the course of routine patrol officers investigate behavior which reasonably appears to be criminally directed. c. Apprehension of Offenders Once a crime has been committed, it is the duty of the Department to initiate the Criminal Justice process by identifying and arresting the perpetrator, to obtain the necessary evidence, and to cooperate with other law enforcement agencies and the courts in the prosecution of the case. Recovery and Return of Property The Department makes every reasonable effort to recover lost or stolen property, to identify the owner(s), and to ensure its prompt return. e. Traffic Control To facilitate the safe and expeditious movement of vehicular and pedestrian traffic, the Department enforces traffic laws, investigates traffic accidents, and directs traffic. f. Public Service The public relies on the Police Department for assistance and advice in many routine and emergency situations which occur in the community. Although many of these calls are not police regulated, we respond to those requests and render such aid and/or advice as indicated by the situation. ,�3 g. Animal Control/Nuisance Abatement The Community Service Officer and Officers of the Department enforce the animal control and nuisance ordinances. The Department impounds dogs and other animals and interacts with residents to maintain the health and safety of the community. h. School Liaison/Youth Counseling The Department's Investigators and other officers of the Department work closely with school officials, probation officers, human services and other agencies to aid in the health, safety and welfare of the community's youth. i. Emergency Services The Department assists in coordinating and planning with other agencies procedures used in the event of a major disaster or hazardous materials incident. Rendering aid to the injured, providing security and coordinating support groups is a responsibility and a duty that the Department is prepared for. Consideration should be given to upgrading our emergency/weather system. The new golf course is not adequately covered at this time. Purchasing a siren should be a consideration in 1996. The Police Department provides police services to the community year around, twenty-four hours per day. At the present time, the Department employs: Chief, Lieutenant, two Sergeants, two Investigators and nine Patrol Officers. The Department also employs a Community Service Officer, one full time Secretary and one part time Secretary. Support services are provided by the Ramsey County Sheriff's Department, the Bureau of Criminal Apprehension and other agencies. To help supplement the manpower shortage, the Department created a Reserve Unit in 1986. The Reserve Unit presently consists of seven members who regularly patrol with sworn officers. Reserve Officers and/or part- time officers should not be considered as a replacement for a regular full-time officer. Their authority, duties, and responsibilities are very limited. We will be working with school officials on a drug education program at Pinewood School. Project D.A.R.E. (Drug Abuse Resistance Education) is a substance use prevention program designed to equip elementary school children with skills for resisting pressure to experiment with tobacco, drugs and alcohol. This year we will have an officer teaching five fifth grade classes for a period of seventeen consecutive weeks. The D.A.R.E. Officer will spend a minimum of two days a week at Pinewood School during this seventeen week period. Teaching D.A.R.E. at Edgewood Middle School is a possibility for 1996. The D.A.R.E. curriculum for Middle School is a' two week program. The availability of training for our current D.A.R.E. officer could delay the implementation until 1997. Also available to our department is an assignment to the Ramsey County Drug Task Force. Without obtaining additional staff, this assignment is not feasible., In 1995 the department applied for and was granted COP 3� FAST grant. Under this grant the federal government will provide up to 75 % of an officers salary for a period of three years. This officer would work solely on community oriented policing programs. Programs such as block watch, operation I.D, business security and multi -housing associations would be expanded. In 1995, all squads were equipped and are utilizing mobile data terminals. —Increase cost will be realized with the use of this equipment. New technology and officer safety should be considered to upgrade squad cars with safety back seats and video cameras. Our current computer system has been in place since 1986. Updates to hardware and software of this system should be anticipated. The police station was expanded and remodeled in 1995. Some new furniture, work stations and computers were purchased and installed. We will continue to upgrade equipment, furniture, and add a video security system to improve efficiency and to keep up with technology. With an increase in population and a commercial and business district rapidly growing, police activity is increasing. Cutbacks in police services may be realized if revenues remain constant. Services such as unlocking car doors, property damage accidents, and vacation house checks may be in jeopardy unless additional resources are found. It will be the Police Department's goal to maintain police services within the resources available. Police Departments in Ramsey County are and will continue to discuss and study the possibilities of consolidation of services. Discussions will continue with the school district .3b and New Brighton Police Department about a liaison officer at the high school level. The current proposed plan call for an equal sharing of cost between the three entities. STAFFING LEVEL PROJECTIONS In recent years the Police Department has realized a significant increase in "call for service." In the last three years we have averaged over 9,000 calls. Not counted are the many calls that are received during the day when the administrative office is open. Consequently less time is being spent in the enforcement and prevention areas of police work. Another factor to be considered is the longevity of the majority of our police officers. Most of our officers have been with the city in excess of ten years. As time on the department increases so does vacation benefits. Covering for vacations is becoming more difficult. The department will request an additional officer in 1996. Increased activity, increased time off, working on Task Forces are some of the reasons to add to staffing levels. With an increase of one additional officer, our department would reach the average police officer ration for class V cities. 1996 GOALS INCLUDE: • Expand Community oriented policing • Introduce D.A.R.E. into Middle School 2. 1997 GOALS INCLUDE: • Initiate Crime Free Multi -Housing Program Appoint and train "Crime Prevention Specialist" 1998 GOALS INCLUDE: • Expanded Bike Safety Programs with possible bike patrols 1999 GOALS INCLUDE: • Expand Community Service Office Program 2000 GOALS INCLUDE: • Purchase new computer system 4 8 PUBLIC WORKS DEPARTMENT 1996 Long Term Financial Plan The Public Works Department is responsible for the planning, construction, operation, and maintenance of the City's infrastructure. For budget purposes, the department is split into 5 divisions. These are Street Maintenance, Water Operations, Sewer Operations, Surface Water Management, and Fleet Services. The major areas of services provided by the department are as follows: a. Maintenance of 56 city vehicles and ocher city equipment. b. Maintenance of City Hall and City Shop facilities including parking lots and equipment. c. Snow and Ice Control, Patching and Sweeping of 35.8 miles of streets under the City's jurisdiction. d. Installation and maintenance of traffic signs under City jurisdiction; currently there are over 1,450 traffic signs. e. Operation and maintenance of 6 municipal wells; including chlorination and fluoridation of water for disinfection and health benefits. f. Operation and maintenance of three filtration plants for removal of iron and manganese. Maintenance of approximately 251,000 feet of watermains, over 1000 valves, and 402 hydrants in the water distribution system h. Operation and maintenance of the sanitary sewer collection system, consisting of 2 lift stations, approximately 235,000 feet of sewer mains and over 900 manholes. 1995 -1999 PUBLIC WORKS GOALS The current goals of the department are improving the efficient delivery of service through more productive :equipment, improved. work scheduling, preventive maintenance programs and appropriate response to maintenance needs. Specific objectives for 1996 are as follows: Continue review of highway and County Road' turnback Proposals.. Enhance employee knowledge and productivity through training in computer technology and provision of efficient equipment and tools. 4d * Clean and televise 1/5 of the city's sanitary sewer system. * The city's water distribution system is in need of additional main valves. There are numerous areas in the city where the distance between valves is exceeding AWWA standards. In case of emergencies such as water main breaks, far, too many customers are without water service. Staff is recommending that five (5) valve per year be installed for the next the (10) years. * Clean the Ardan storm sewer system. * Operate and maintain a quality water utility. * Perform the recommended preventative maintenance procedures in in accordance with the Pavement Management Program. 1997 Goals * Install five (5) valves in the city's water distribution system * Clean and televise 1/5 of the city's sanitary sewer system.. * Clean remaining half of the Edgewood storm sewer system. * Reconstruct Bronson Dr. from Edgewood to Quincy. * Evaluate the City's pavement condition. * Perform the recommended preventative -maintenance procedures in in accordance with the Pavement Management Program. 1998 Goals * Install five (5) valves in the .city' s water distribution system. * Clean and televise 1/5 of the city's sanitary sewer system. * Clean 1/2 of the rdoodcrest storm sewer system. * Begin to develop a five (5) year rehabilitation program for the city's sanitary sewer system. * Reconstruct Groveland Rd. south of Hwy 10 to Co. I. * Perform the recommended preventative maintenance procedures in in accordance with the Pavement Management Program. 41 1999 Goals * Install five (5) valves in the city's water distribution system. * Clean and televise 1/5 of the city's sanitary sewer system. * Clean the remaining half of the Woodcrest storm sewer system. * Evaluate the City's pavement condition. * Perform the recommended preventative maintenance procedures in in accordance with the Pavement Management Program. 2000 Goals * Install five (5) valves in the city's water distribution system. * Clean and televise 1/5 of the city's sanitary sewer system. * Perform the recommended preventative maintenance procedures in in accordance with the Pavement Management Program. STAFFING LEVEL PROJECTIQNS During the last couple of years staff has completed a few questionnaires regarding staffing levels in the Public Works areas throughout the Stanton 5 cities. Levels incuired were in water, sewer, streets and shop. In all accountable areas, Mounds View's staffing levels are relatively to considerably lower than the other municipalities polled. Staff is recommending that the following additional positions be considered to provide the maintenance needs .for the city and customers. 1996 - 1 seasonal streets 1998 - 1 full time public works positions, Funded 1/4 G/W/S/SWM, eliminate seascnal in streets Seasonal employees currently budgeted in the water and sewer departments would remain constant (4). Should this staffing level not be achievable, some consideration to private contracting could be an option. experimentation in merging Public Works and Parks staff may reduce or possibly eliminate the necessity of additional staffing requirements. 4/) 1996 Capital Plan FLEET SERVICES * A new heating system is requested for the old portion of the maintenance garage. The old high intensity infrared heaters are burning out and are not nearly as efficient as newer tube style. Staff has researched the possibility of installing used oil burning units to use as primary heat, and maintain the old system. Since the city has used oil supply on hand, purchasing oil burners may be a very cost effective alternative. A ventilation problem was identified_by the _Honeywell report which causes hazardous gases to remain within the building. This situation should be corrected. Total funds for the entire project are included in this estimate. This expenditure is recommended to be funded from the Water and Wastewater funds also. Total project is estimated at $30,800. Estimated cost: $ 10,300. Program: Building and Grounds * A radio desk remote is proposed to improve communications for the department. This remote will connect to the base station, and enable staff to conveniently respond to radio transmissions. Estimated cost: $850. Program: Building and Grounds STREETS * Ground speed control sanders will provide valuable information on deicing chemical application. These controls will ensure accurate application rates and provide necessary documentation of usage. These upgraded controls will also provide operators increased awareness of the environment they encounter when performing Snow and Ice Control, by decreasing both physical and mental fatigue. Estimated cost: $ 6,700. Program: Snow and Ice Control * The addition of liquid calcium chloride to rock salt has been used in deicing operations. The results were extremely successful in that the amount of salt applied was reduced and the melting action at lower temperatures was also increased. Staff is requesting a storage tank and dispensing system for this operation. To date staff is utilizing a plastic water tank and by means of gravity, which is inaccurate and inefficient. Estimated cost: $ 3,500. Program: Snow and Ice Control -43 A crack filling machine is reauested for purchase in 1996. Crack filling has become a very important maintenance procedure to prolong the pavement life of the City's streets. Staff has been crack filling for the past three (3) years, with rental machines. Although this practice has been somewhat acceptable in the past, numerous problems have been encountered with rental machines. Scheduling, breakdowns, unreliable equipment, and cost have prompted staff to request the purchase of this equipment. Estimated cost: $25,000. Program: Pavement Management Staff is recommending the purchase of a dump truck equipped with snow removal equipment for 1996. This truck will be necessary when the turnbacks are effective. With the additional mileage the city would then have a ratio of 1 piece of equipment for every 10 miles of street. Although this is considered a very good service level, only two vehicles can apply chemicals. Major breakdowns of equipment during snow storms can provide hazardous conditions for motorist. This has not been the case with the current equipment, but as snow removal equipment ages, it's reliability is lessened. The ability to create safe driving conditions, is a major concern of staff. The City currently does not have enough snow removal equipment should one breakdown. The purchase of this equipment is recommended to be funded from the Water and Wastewater Funds also. Total equipment expenditure is estimated at $81,000. Estimated cost: $28,800. Program: Snow and Ice, and Pavement Management. A seasonal position is requested for 1996. This position was addressed in the 1994 LTFP staffing level projection. The addition of this position will lessen the amount of projects and programs that are contracted. Estimated cost: $ 5,000. Program: Pavement Management. SURFACE WATER MANAGEMENT Ditch and retention pond cleaning will be needed in this and future years program. Estimated cost: $ 25,000. WATER Additional lab equipment is reauested to enable staff to conduct various tests required by the Safe Water Drinking Water Act. Estimated cost: $ 1,500. Program: Water Production. System maintenance is reauired on a scheduled basis for all wells and pumps. This procedure provides preventative A A maintenance verses emergency or repair maintenance on this infrastructure. Estimated cost: $ 16,000. Program: Infrastructure Mntce. • A new heating system is requested for the old portion of the maintenance garage. The old high intensity infrared heaters are burning out and are not nearly as efficient as newer tube style. Staff has researched the possibility of installing used oil burning units to use as primary heat, and maintain the old system. Since the city has used oil supply on hand, purchasing oil burners may be a very cost effective alternative. A ventilation problem was identified by the Honeywell report which causes hazardous gases to remain within the building. This situation should be corrected. Total funds for the entire project are included in this estimate. This expenditure is recommended to be funded from the Water and Wastewater funds also. Total project is estimated at $30,800. Estimated cost: $ 10,300. Program: Infrastructure Maintenance. • Dump Truck, see Streets Estimated cost: $28,800. Program: Infrastructure Maintenance. • Chemical feed pumps are requested to be replaced in 1996. These pumps control the amount of chlorine, fluoride, and sulfur dioxide injected into the water supply. It is very important that they are accurate and dependable. Staff has performed maintenance and rebuilt these pumps in the past. Should any further breakdowns occur, it will be more efficient to replace these pumps, verses repair them. Estimated cost: $1,000. Program: Infrastructure Maintenance. • Gate valves are in need of installation in various locations in the water distribution system. There are several areas where valves were not installed according to. industry standards. Staff has identified the need for approximately 40 to 50 valve installations. At times of an emergency ie watermain break, staff must isolate the break. Installation of the valves will provide a more effective manner of accomplishing this task, and reduce interruption to the remainder of the system. Staff is recommending that five (5) valves be install every year, for the next ten (10) years. Estimated cost: $5,000. Program: Infrastructure Maintenance An electric pine cutter/threader purchase is requested for 1996. This equipment will enhance productivity and safety in cutting pipe for water service curb boxes. Estimated cost: 1,500. Program: Infrastructure Maintenance. A power valve wrench will increase the efficiency and safety for employees in operating system valves. These valves are exercised each year in part of the water main flushing program. Many of these valves require two (2) employees to turn. Utilization of a power valve wrench will decrease labor expenses, and the possibility of injury related to straining and twisting of employees backs. Estimated cost: $4,500. Program: Infrastructure Maintenance. A new compactor is requested for the 1996 budget. This purchase will increase the effectiveness and efficiency of trench comnaction. The current comnactor is very cumbersome and somewhat ineffective in confined spaces, when trying to compact material around underground utilities. Estimated cost: $2,700 Program: infrastructure Maintenance. SEWER A new heating system is requested for the old portion of the maintenance garage. The old high intensity infrared heaters are burning out and are not nearly as efficient as newer tube style. Staff has researched the possibility of installing used oil burning units to use as primary heat, and maintain the old system. Since the city has used oil supply on hand, purchasing oil burners may be a very cost effective alternative. A ventilation problem was identified by the Honeywell report which causes hazardous gases to remain within the building. This situation should be corrected. Total funds for the entire project are included in this estimate. This expenditure is recommended to be funded from the Water and Wastewater funds also. Total project is estimated at $30,800. Estimated cost: $ 10,300. Program: Infrastructure Maintenance. A hot air blower is requested for 1996. This blower will enable the inspection personnel to perform underground televising in the winter season. Being able to conduct this' task during this season will increase productivity and decrease the amount of years necessary to complete the system, wide inspection. Estimated cost: $2,350. Program: Underground Inspection. Dump Truck, see Streets Estimated cost: $28,800. Program: Infrastructure Maintenance. 1997 - 2000 CAPITAL EXPENDITURES See LTFP Cacital Worksheet 4t, Caprtal Oescripdon ELE.Z" Heating System Pick-up truck Pressure Washer Radio Desk Remote Computer TOTAL FLEET SERVICES STRETS_DIVISION Dump Truck w / snow equ p. Sander Controls Pick-up Thick with Plow Locator Asphalt Roller Heat Lance Crack Filling Machine Liquid Chloride Tank TOTAL STREETS DIVISION WATEFLOMS.10A Heating System Pick-up truck Locator Asphalt Roller Utility Truck Dump Truck w / snow equip. Chemical Pumps Chemical Scales Gate Valves Pipe Cutter Power Valve Wrench Pressure Washer Compactor TOTAL WATER OVISION Supporting Documentation improve Efficiency Ven. Program Replacement Additional Upgrade 1996 La , Tar. Financial ?fan Capital Raquasts Proqram P Build & Gr Vert & Equip Build & Gmd Budd & Gr 2 Budd & Gmd 1990 510.300 5850 52.000 55.000 1998 1999 2000 35,835 511,150 57.000 50 55,835 SO Improve Efficiency Snow & lc 1 528.800 Safety Snow & lc 1 $6,700 58.800 Veh. Program Snow & Ica Improve Efficiency Pave. Mg 2 51.000 Replacement / Pave. Mgmt Improve Efficiency Improve Efficiency Pave. Mgmt Improve Efficiency Pave. Mg 1 525.000 Improve Efficiency Snow & Ic 1 53.500 Improve Efficiency Veh. Program Improve Efficiency Reolacement / Improve Efficiency Veh. Program Improve Efficiency Replacement Replacement ;mprove Service Improve Efficiency Safety Replacement Safety & Eff. Infra Mntc Infra Mntce. Infra Mntce. Infra Mntce. $11.700 51.500 S22.000 565.000 520.000 322.000 S10,300 Infra Mntce. Infra Mntc 1 528,800 54,000 S11,700 55.835 S21.000 50 Infra Mntc 1 51.000 Infra Mntce 52.800 Infra Mntc 2 55.000 55.150 55.300 35.450 55.600 Infra Mntc 3 51,500 Infra Mntc 2 54.500 34.600 Infra Mntce. S2.000 Infra Mntc 2 52.700 553.800 530,250 35,300 $32.285 55,600 A 1 FUND GiNWS GIWIS GIWIS General General GNVIS General General General GNV/S General General General General GlliN/S GIWIS Water GIWIS Water GAMS Water Water Water Water Water GAN'S Water Capital Supporting Description Documentation Program Priority 1996 1997 1998 1999 2000 FUND WAST NATER ONISION Heating System Improve Efficiency Infra Mntc 1 S10,300 Aspnait Roller Replacement / Infra Mntce. $11,700 Improve Efficiency Locator Improve Efficiency Infra Mntce. S1.000 Traction Unit for Camera Improve Efficiency Inspection 55.000 Air Blower Improve Efficiency Inspection 1 52.350 Dump Truck Improve Efficiency Infra Mnte 1 528.800 w / snow equip.. Pick-up truck Veh. Program Infra Mntce. Lateral Camera Customer Service Inspection Pressure Washer Replacement Infra Mntca. $2.000 TOTAL WASTEWATER DIVISION SURFACE WATER MANAGEMENT Ditch and Retention Pond Cleaning 55.835 525,000 541,450 519,700 50 530.835 SO GI/W/S GNWS Sewer Sewer Sewer G /S GAWS Sewer GNYIS System Mntce 525,000 $25.000 $25.000 SWM TOTAL SWM DIVISION S25.000 S0 525,000 S0 $25,000 TOTAL GENERAL FUND EXPENDITURES $76.150 527,000 522.000 55.835 SO TOTAL WATER FUND EXPENDITURES 553.800 $30.250 55.300 532.85 $5,600 TOTAL WASTE WATER FUND EXPENDITURES $41.460 519.700 50 530.835 50 TOTAL PUBLIC WORKS 5196.400 576,950 $52.300 568.955 $30.600 Z%-g 1995 MT DEPARTMENT OF PARKS, RECREATION & FORESTRY I PROGRAMS IN THE DEPARTMENT OF PARKS, RECREATION & FORESTRY MISSION STATEMENT The mission of the Parks, Recreation & Forestry Department is to enhance the good quality of life in the City of Mounds View with the provision of opportunities for leisure recreation activities, social activities, health and wellness programs and to provide thecommunity with a variety of park facilities, natural open spaces, aesthetic greenspace and multi -use trailway system. PROGRAMS OF THE DEPARTMENT /RECREATION ADMINISTRATION - is the "hub" of the Department fr providing the link for Department activities. All office type work occurs through this program. Division coordination, grant preparations, budgeting, City Council communication and reporting and -Department Head activities are included in this program. SALES AND MARKETING - publicizes City sponsored programs and activities to the community and is a basic enabling factor for the participation of recreational activities offered in the community. People need to be made aware of activities offered and must have easy access to register and participate through an information campaign. PROGRAMMING - is the organization, coordination, collaboration, /community liaison work and sponsorship endeavors that result in community activities and program opportunities. PARK MAINTENANCE - provides for safe, aesthetic, functional and "diverse park facilities and amenities which offer people many opportunities to pursue recreational activities and interests. PARK IMPROVEMENTS - include the replacement of old or damaged equipment, the installation of new facilities, and the acquisition and development or preservation of parklands, trails sand open spaces. ATHLETIC FIELD MAINTENANCE - prepares the athletic fields for games and tournaments and keeps them in safe and functional playing order for all field users. Athletic fields include both City park and School District facilities including softball, baseball, football and soccer fields. PARK ADMINISTRATION - provides office tasks, documentation, / communication, reporting, park file retention, park ordinance regulations, grant preparation, budgeting, facility permitting processes and other activities required for park activities and facility management. EFORESTATION - the purpose being preservation of our best atural asset, trees. The green canopy over Mounds View is a very prized asset for beauty in Mounds View. Trees in the parks, city entries, corner lots, streets and boulevards add beauty to the community. Trees offer other environmental assets including shade for cooling, air filtration, bird sanctuaries, barriers for pedestrian traffic, sight lines and other uses. TREE DISEASE CONTROL - provides city-wide inspection of trees to /detect diseased trees for treatment or removal to eliminate the i/ spread of predominately fungus and insect spread tree diseases and to nullify conditions which host disease causes ie. woodpile insp tions, gypsy moth migration, tree root transfers, etc. C LE CASTING CITY MEETINGS - is a program to increase citizen wareness of city government functions with the cable casting of City Council meetings and other special meetings. In addition, the program provides cable casting of minutes and agendas of Commissions emissions and City Council meetings. CABLE CASTING PUBLIC INFORMATION PROGRAMS - which informs the public of activities and events, topics and issues associated with the community. Cable TV programming is a newspaper of information on television. I f YOUTH RECREATION ACTIVITY - offers recreation activity VOpportunities for the youth of the community including after - school activities, school vacation activities, youth athletic programs, trips, safety programs, instructional classes, skill development programs, clinics, pre-school programs, and special events. ADULT RECREATION ACTIVITY - offers recreation activity opportunities for adults of the community including senior citizens. Activities include athletic leagues, instructional classes, trips, clubs, wellness programs, safety programs, social activities such as bridge groups, and garden club. GENERAL RECREATION ACTIVITY - provides recreational opportunities for families and special events for wide spectrums of people, includes picnic kit rentals, merchandise sales, concessions, ; / Community Theatre production and ticket sales and other activities and contests for a wide range of participants. SWIMMING RECREATION ACTIVITY - the primary purpose of this program is to teach children to swim and advance their swimming -✓` skills. Safety and learning new water skill activities is also a major purpose of this program. Another purpose is to provide opportunities for the general public to use and enjoy the pool at Edgewood School including participation in lessons, open swims and pool parties. GOLF COURSE OPERATIONS - provides a quality experience for golfers - enticing golfers to visit again - and to operate a self sufficient business operation. PRACTICE RANGE OPERATIONS - center for lessons and golf to provide a quick activity the course, but wish to get The practice range offers a golf course clientele. provides a quality golf learning practice. The practice range serves for those who don't have time to play a little time hitting golf balls. full spectrum of lessons, building a CLUBHOUSE OPERATIONS - provides the golfer with customer services such as golf club rental, cart rentals, restrooms, food and beverage concessions, supplies, league information, lesson information, reservations, tournaments, and other golf related information and services. 5 - YEAR GOALS - 1996 - 2000 TRAIL DEVELOPMENT - The addition of a Pedestrian Bridge linking north and south trails across Highway 10 in 1996 will be a great addition to the trail system. Other improvements include on - street striping and marking as well as other opportunities for off-street trails especially to be considered at times when roads are turned back as is the case with County Road H2 which is scheduled for turn -back in 1996. Another opportunity is the grant for finishing the Silver Lake Road off-street trail from County Road H to Highway 10. This project, if awarded would be slated for 1996. Trail development is an on -going project where grants are available and partial funding hopeful. Therefore it is recommended that the City continue to pursue grants for expansion to the trail system. WOODCREST'PARK DEVELOPMENT - Woodcrest Park has been a very difficult park to develop because of its high water table and peat subsoils. However, rather than spend money on new parkland, it has been indicated that community members would rather see Woodcrest Park developed. Although Woodcrest Park has limitations on development potential due to its characteristics, some improvements can be made to expand the recreational use of the park. PLAY EQUIPMENT REPLACEMENT - Play equipment has a longevity of approximately 15 years. There are play equipment in various parks which are nearing replacement stages. Random Park and Groveland Park play equipment structures are the first to require replacement. PARK BUILDING IMPROVEMENTS - Hillview and Groveland Park buildings have been improved for greater use and accessability. Lambert Park building improvements would include the installation of a unisex restroom. It has been experienced that the park building have greater community use and offers a more diverse use when indoor utility facilities are available. UPGRADING ATHLETIC FIELD FENCING FOR SAFETY - The City athletic field fencing needs to be heightened to comply with current standards in height for player safety. The new standards are 10'. At least four fields require heightened fences including City Hall, Greenfield and both Silver View fields. CITY TREE TRIMMING PROGRAM - The City's tree trimming program for streets and boulevards took a back seat many years ago during budgeting sessions. Streets are in a condition where branches are hanging over and trucks and maintenance vehicles are rubbing over the branches. An additional allotment of one summer seasonal employee for Forestry services would suffice for the trimming of streets and boulevards. INTERACTIVE SYSTEM - This is a communication system where the public can call for information on Cable TV. It is a way to transfer information through Cable TV, computers and tele- communications. Communication capabilities will continue to expand, and it is hoped that Mounds View will be able to be a part of such a sysem with the acquisition of interactive system equipment. GOLF COURSE OPERATIONS - 1995 will be a first 1/2 season of golf course operations. It is anticipated that several capital needs will be identified after a year or more of operations. In addition, items that were cut from the original golf course construction plans will be considered including range lighting, landscape tree stands, rain shelters, paved cart paths, etc. 5 - YEAR PROJECTION FOR PERSONNEL NEEDS 1996 PARKS MAINTENANCE WORKER: PARKS MAINTENANCE PROGRAM - 1996 An additional Parks Maintenance Worker is requested for parks maintenance services. Increased use of parks and increasingly high expectations for park maintenance requires additional hours of labor. This position would be funded through the general fund. At level I the position and benefits would be approximately $38,000. ADDITIONAL HOURS TO THE JOINT POWERS FORESTRY CONTRACT FOR FORESTRY ACTIVITY AT THE BRIDGES GOLF COURSE: GOLF COURSE PROGRAM - 1996 Additional tree planting is necessary for the golf course. Buffer tree planting along Highway 118 to avert stray golf balls and tree planting for aesthetics along Fairways # 1 & 2 screening the trucking firms is in the plans of the golf course. With additional hours added on to the Joint Powers Forestry Contract, tree planting could be done in-house. In addition, landscaping plans and planting, tree trimming and disease control could be extended forestry services provided at the golf course. It is expected that the revenues of the golf course would fund this extra time. Add 100 days of labor at approximately $7.00 per :hour or $5,600 plus benefits totaling approximately $6,000. ADDITIONAL FORESTRY WORKER TIME TO THE JOINT POWERS CONTRACT: REFORESTATION & DISEASE CONTROL - 1997 There are many projects that would benefit from additional 7orestry work including landscaping along the noise barrier at Long Lake Road and Hwy 118, the Highway 10 Corridor landscaping project, City street and boulevard trimming (which is way behind in trimming due to lack of time and lack of money for contracting the work). Grants are readily available, but lack of time r stricts projects. Contracted tree services for trim work should be budgeted at approximately $2,000 each year or the additional of a seasonal forestry employee at approximately $7.00 per hour for 100 days or $5,600 plus benefits totaling approximately $6,000. Either option would be funded with general funds. S PROJECTED 5 - YEAR CAPITAL EXPENSES RECREATION ADMINISTRATION: 1996 NEW COMPUTER FOR THE DIRECTOR - The Director is using the hand-me-down computer of the Finance Director's. It is old and on its last legs. This computer needs replacement. To purchase the latest model at a cost of approximately $3,000. 2 UPGRADE MEMORIES - The other 2 computers in the department need memory upgrades. A cost of approximately $1,000. 1997 1998 1999 NEW COMPUTER FOR ADMINISTRATIVE ASSISTANT - 1/2 cost, to be cooperatively funded with Communications because Sharie prepares publications for the City. Approximate cost of $4,000 or $2,000 for each program. NEW COMPUTER FOR PROGRAM SUPERVISOR - Approximate cost of $4,000. COMPUTER UPGRADES - Approximate cost of $1,500, upgrading all three department computers. SALES AND MARKETING: 1996 * NEW COLORED PRINTER - 1/3 cost of a colored printer to be used for recreation program marketing, recreation programs and City Communications Program. Estimated cost is $500.00 or $166 for each program. 1997 1998 1999 2000 5? PROGRAMMING: 1996 1 NEW COLORED PRINTER - 1/3 cost of a colored printer to be used for recreation programming, marketing and City Communications Programs. Estimated cost is $500 or 1/3 cost to be $166. 2 NEW PRINTER FOR REGISTRATION RECEIPTS - The old printer is far beyond longevity and is an old model that wastes paper. A new printer would cost approximately $500. 1997 * LEAGUE SCHEDULER SOFTWARE - This software makes scheduling of leagues more efficient, less labor intense. The cost is approximately $2,500. 1998 * UPGRADE FACILITY MANAGEMENT (WINDOWS) - Combined with the League Scheduler, this software fits league schedules into a facility management program, assigning play spaces. The approximate cost is $3,900. 1999 2000 COMMUNICATIONS: 1996 1 22" MONITOR FOR ADMINISTRATIVE ASSISTANT - 1/2 cost of the purchase of a new large monitor. This person prepares the City Newsletters and other City information booklets and therefore would benefit from a larger printer. Approximate cost is $1500, or $750 for 1/2 cost. 1 1/3 COST OF COLORED PRINTER - approximate cost of $166 to be shared with Recreation Sales and Marketing and Recreation Programming Programs. 2 INFORMATION KIOSK - to advertise City information, to be placed in a public place that generates traffic. Approximate cost is $2,000. 1997 1 1/2 COST OF REPLACING SHARIE'S COMPUTER r G 2 ELECTRONIC/COMPUTERIZED MESSAGE BOARD - at City Hall. Approximate cost, $40,000. PARK IMPROVEMENTS: 1996 1 WOODCREST PARK IMPROVEMENTS - pave parking lot - repair and improve park bldg. (to code) - install youth ballfield - culvert storm water ditch along Woodcrest Drive Hopes for a matching grant would mean a 50% share of approximately $40,000. 2 NEW PICNIC TABLES AND TRASH RECEPTACLES - Purchase new expanded metal, coated picnic tables to replace old broken down wooden picnic tables at City Hall Park. Also purchase permanent expanded metal trash receptacles to match including trash cans for RECYCLING ALUMINUM CANS. Estimated cost of $9,000. 3 AMENITIES FOR GOLF COURSE OPEN SPACE - including benches, swing observation benches, signs and other amenities. Approximate cost is $7,500. 4 HEIGHTEN SILVER VIEW PARK OUTFIELD FENCE (#2) - For the safety of ball players who are fielding long ball hits, who may jump for a ball and catch their back on the top of the fence. New standards are for 10' fences whereas when these fields were installed the standard height was 5' fences. Cost is approximately $11,000. 5 GREENFIELD PARK STUDY - To determine areas of the wetland that could be used for extending right field of the baseball field and looking at possibilities for looping the trail. Study cost is approximately $8,000. 6 CITY HALL VOLLEYBALL LIGHTING - This has been a request of residents who use the volleyball courts in the later evening. Approximate cost $6,000. 1997 1 HEIGHTEN SILVER VIEW PARK OUTFIELD FENCE (#1) - This again is for the safety of ballplayers who reach over the fence for fly balls. Today's fence height standard is 10' whereas the fence is only 5'. Approximate cost is $11,000. 2 REPLACE CITY HALL BALLFIELD FENCING - This ballfield fencing is old and when it was installed years ago, it was installed incorrectly, having the fabric on the outside rather than the inside, exposing posts and liability for injury. This fence too is only 5' whereas standards are now for 10' s9 athletic fencing. Approximate cost is $11,000. 3 PAVE GREENFIELD PARK PATH - Paving the path will provide for multi -use activity, make the path more accessible to those with handicaps, and would require much less maintenance. Approximate cost is $50,000. 4 HEIGHTEN THE OUTFIELD FENCE AT GREENFIELD PARK BASEBALL FIELD - For the same reasons previously stated, this ballfield would benefit from taller outfield fencing. Approximate cost, $12,000. 1998_ .* IMPROVE LAMBERT PARK BUILDING - Install indoor restroom facility. This would also provide for water service in the building which is a great benefit when running children's programs. Estimated cost is $15,000. 1999 REPLACE RANDOM PARK PLAY EQUIPMENT - This play equipment is old. In addition, since Random Park has become the park facility where all the Preschool Programs are held Mondays through Thursdays. Preschool age equipment would be much more appropriate for this park than the current equipment. Approximate cost is $35,000. 2000 * REPLACE GROVELAND PARK PLAY EQUIPMENT - Play equipment has a longevity of 10 - 15 years. This play equipment is has extended its longevity and has had extensive use over the years. Many parts are replacement parts, or make -shift parts. The play equipment needs replacement. PARK MAINTENANCE: 1996 REPLACE CUSHMAN VEHICLE - This vehicle is due for replacement as per the Equipment Replacement Plan. Estimated cost is $16,000. 1997 NEW PRINTER - Parks Workers currently use an old dot matrix printer that is far outdated. Since Parks Workers use the computer more frequently for reports, inventory, letters, memorandums, etc. it would be feasible to provide a new printer. Estimated cost, $500. 1998 * REPLACE THE 1/2 TON PICK-UP TRUCK - This too is listed on the Equipment and Vehicle Replacement Plan for 1998 replacement. Estimated cost is $21,000. 1999 2000 TRANSPORTATION: 1996 1 PEDESTRIAN BRIDGE CONTRIBUTION - 20% contribution for the construction of the Pedestrian Bridge - $120,000. 1 PEDESTRIAN BRIDGE INSPECTION SERVICES - Estimated cost of $30,000 for construction inspection of the pedestrian bridge. 1 SILVER LAKE ROAD OFF STREET TRAIL - Matching funds for grant requesting improvements to Storm Water Ditch and installation of trailway off-street along Silver Lake Road between County Road H and Highway 10. Estimate is $150,000 match using a combination of funds including Storm Water Management. 1 OFF STREET TRAIL ALONG H2 - The cost of an off street trailway or sidewalk for County Road H2 during reconstruction. Estimated cost is $50,000. 2 ON -STREET BIKE LANES - Bicycle Lane sign, stencil and paint for on -street trails. Approximately $3,000. 1997 * TRAILWAYS - Funds for bike trail opportunities, on -street and off-street. $20,000 budgeted as grant match, or partial paving or on -street designations of specified routes. 1998 * TRAILWAYS - Funds for bike trail projects - $20,000. 1999 * TRAILWAYS - Funds for bike trail projects - $20,000. 2000 * TRAILWAYS - Funds for bike trail projects - $20,000 CABLE TV - INFORMATION PROGRAM: 1996 * EQUIPMENT - Equipment for Interactive Communications $7,500. 1997 * NEW CAMRECORDER - small compact for use by all departments. Approximate cost, $1,000. 1998 1999 2000 GOLF COURSE: 1996 1 TREES - for buffer areas, for aesthetics and safety. Approximately $5,000. 2 BRIDGE MATS - Mats for the boardwalk and bridges for walking safety and durability. Approximate cost $. 1997 1998 BUFFER FENCING - Heightened fencing along Holes 1 & 2 for aesthetics and safety. Approximate cost is $8,000. RAIN SHELTER - for inclement weather that also is a restroom and has a vending machine. 15,000. TREES - for buffer areas. $5,000 TREES - More trees for buffer areas. $5,000 PAVE CART PATHS - Approximately $15,000 2000 1 TREES - for buffer areas. $5,000. 2 NETTING - as determined necessary. Approximate cost, $15,000. 1999 * TREES 7Q CTICE RANGE: 1996 1 CANOPY FOR LESSONS - Cost is $ 2 RANGE BALLS AND BASKETS - Additional range balls and baskets. $5,000 1997 1 RANGE LIGHTING - Estimated cost is $13,000. 2 RANGE BALLS AND BASKETS - $5,000 1998 REPLACE GOLF RANGE MATS - $10,000 1999 * ADDITIONAL BALL DISPENSER - $10,000 2000 CLUBHOUSE: 1996 1 CABLE TV CONNECTION - From County Road J the estimated cost is $5,500. Uses include the 24 hour weather channel and 24 hour golf channel. 2 COMPUTER - Computer hardware and system for league participants to log their own handicaps etc. Approximate cost is $2,500. 1997 1998 1999 2000 DECORATIVE CREST - Mounds View crest to be placed in the eaves area of the Clubhouse. Approximate cost, $2500. 5 - YEAR GOALS - 1996 - 2000 TRAIL DEVELOPMENT - The addition of a Pedestrian Bridge linking north and south trails across Highway 10 in 1996 will be a great addition to the trail system. Other improvements include on - street striping and marking as well as other opportunities for off-street trails especially to be considered at times when roads are turned back as is the case with County Road H2 which is scheduled for turn -back in 1996. Another opportunity is the grant for finishing the Silver Lake Road off-street trail from County Road H to Highway 10. This project, if awarded would be slated for 1996. Trail development is an on -going project where grants are available and partial funding hopeful. Therefore it is recommended that the City continue to pursue grants for expansion to the trail system. WOODCREST PARK DEVELOPMENT - Woodcrest Park has been a very difficult park to develop because of its high water table and peat subsoils. However, rather than spend money on new parkland, it has been indicated that community members would rather see Woodcrest Park developed. Although Woodcrest Park has limitations on development potential due to its characteristics, some improvements can be made to expand the recreational use of the park. PLAY EQUIPMENT REPLACEMENT - Play equipment has a longevity of approximately 15 years. There are play equipment in various parks which are nearing replacement stages. Random Park and Groveland Park play equipment structures are the first to require replacement. PARK BUILDING IMPROVEMENTS - Hillview and Groveland Park buildings have been improved for greater use and accessibility. Lambert Park building improvements would include the installation of a unisex restroom. It has been experienced that the park building have greater community use and offers a more diverse use when indoor utility facilities are available. UPGRADING ATHLETIC FIELD FENCING FOR SAFETY - The City athletic field fencing needs to be heightened to comply with current standards in height for player safety. The new standards are 10'. At least four fields require heightened fences including City Hall, Greenfield and both Silver View fields. CITY TREE TRIMMING PROGRAM - The City's tree trimming program for streets and boulevards took a back seat many years ago during budgeting sessions. Streets are in a condition where branches are hanging over and trucks and maintenance vehicles are rubbing over the branches. An additional allotment of one summer seasonal employee for Forestry services would suffice for the trimming of streets and boulevards. INTERACTIVE SYSTEM - This is a communication system where the public can call for information on Cable TV. It is a way to transfer information through Cable TV, computers and tele- communications. Communication capabilities will continue to expand, and it is hoped that Mounds View will be able to be a part of such a system with the acquisition of interactive system equipment. GOLF COURSE OPERATIONS - 1995 will be a first 1/2 season of golf course operations. It is anticipated that several capital needs will be identified after a year or more of operations. In addition, items that were cut from the original golf course construction plans will be considered including range lighting, landscape tree stands, rain shelters, paved cart paths, etc. PRIORITY KEY 1 = Needed capital item for 1996 to maintain current service levels. 2 = Items that are needed but can be delayed one year with minor service level impacts. If additional money is secured for capital, this item is requested to be moved to priority #1. 3 = Item can easily be delayed one year. Items that would increase service efficiency, productivity and address new service demands. CITY OF MOUNDS VIEW 1995 LONG TERM FINANCIAL PLAN GENERAL FUND DEPART./PROTECT DESCRIPTION RATIONALE Community Development PRIORITY COMMUNITY DEVELOPMENT — Planning 1 PC COMPUTER REPLACEMENT LASER PRINTER REPLACEMENT 2 SURVEY EQUIPMENT - 1/2 IMPROVE EFFICIENCY t _ COMMUNITY DEVELOPMENT LASER PRINTER PC COMPUTER COMMUNITY DEVELOPMENT 1 PC COMPUTER LASER PRINTER COMMUNITY DEVELOPMENT 1 CAD/GIS UPDATES 2 SURVEY EQUIPMENT - 1/2 — Inspections REPLACEMENT REPLACEMENT — Housing REPLACEMENT REPLACEMENT Ennineering REPLACEMENT IMPROVE EFFICIENCY SUBTOTAL PRIORITY I SUBTOTAL PRIORITY 2 TOTAL COMMUNITY DEVELOPMENT 06/01/95 = revised date ("XXXX.XX**1 = CUT BACKS 05:26 PM = revised time SOURCE 1996 1997 1998 1999 2000 OF FUNDS 2.000 3000 3.000 1,200 1,200 5.200 1,200 0 0 S7t000;:: $6.200 51,200 3,500 2,500 GENERAL FUND GENERAL FUND GENERAL FUND 2.500 GENERAL FUND 3.500 GENERAL FUND GENERAL FUND GENERAL FUND 1.500 1.500 GENERAL FUND GENERAL FUND 7,500 0 57.500 7,500 0 57.500 Page 1 ESTIMATED ANNUAL OPERATING COST 0 0 0 0 0 0 0 0 0 SO CITY OF MOUNDS VIEW Page 2 1995 LONG TERM FINANCIAL PLAN ESTIMATED GENERAL FUND ANNUAL SOURCE OPERATING DEPART./PROJECT DESCRIPTION RATIONALE 1996 1997 1998 1999 2000 OF FUNDS COST FINANCE PRIORITY FINANCE 3 PERSONAL COMPUTER REPLACE OUTMODED EQUIPMENT ,:;2,750? 3.100 3.400 3,750 4,125 GENERAL FUND 0 ................ ............... 2 DAB RS6000SYSTEM IMPROVE EFFICIENCY 10000: GENERAL FUND 0 (12 GENERAL - 1/4 WATER - 1/4 SEWER) 1 LASER PRINTER REPLACE OUTMODED EQUIPMENT '.1500:. 1,750 2,000 GENERAL FUND 0 1 UPGRADEFBASOFFWARE IMPROVE EFFICIENCY 5.000? GENERAL FUND 0 2 HIGHSPEED PRINTER IMPROVE EFFICIENCY 6,000:: 9,000 GENERAL FUND 0 3 FORMS BURSTER REPLACE OUTMODED EQUIPMENT ;4995• :� GENERAL FUND 0 SUBTOTAL PRIORITY 1 SUBTOTAL PRIORITY 2 SUBTOTAL PRIORITY 3 TOTAL FINANCE 0 0 3.100 $3,100 1.750 0 2,000 9,000 0 0 3,400 3.750 4,125 S14,150 53,750 $6,125 30 CITY OF MOUNDS VIEW Page 3 1995 LONG TERM FINANCIAL PLAN DEPART./PROJECT DESCRIPTION RATIONALE POLICE PRIORITY POLICE - Administration 3 FAX MACHINE REPLACE OUTMODED EQUIPMENT ' 2,5Q0' 2.500 2 PAPER SHREDDER REPLACE OUTMODED EQUIPMEN7 <: 1,440: 1,300.............. 3 VIDEO SECURITY SYSTEM IMPROVE EFFICIENCY 1 OFFICE EQUIPMENT IMPROVE EFFICIENCY ' 1,0(6) 1,000 1.000 1.000 1 COMPUTER UPDATE IMPROVE EFFICIENCY ."........ 2300 2,500 $___---MONITOR SPEAKERS IMPROVE EFFICIENCY ESTIMATED ANNUAL SOURCE OPERATING 1998 1999 2000 OF FUNDS COST POLICE - Crime Prevention/DARE 2 MOBILE RADIO IMPROVE EFFICIENCY 1 DARE VEHICLE EQUIPMENT IMPROVE EFFICIENCY POLICE - Patrol 1 (2)SQUADCARS REPLACE OUTMODED EQUIPMENT `>.'::'s26;0p0% 26.000 27,000 27,000 23,000 GENERAL FUND 7,000 1 MOBILE COMPTER TERMINAL REPLACE OUTMODED EQUIPMENT 7.000 3.500 GENERAL FUND 350 1 LIGHT BAR REPLACE OUTMODED EQUIPMENT >'::2:6QS!_ 1,300 1,300 1,300 1,300 GENERAL FUND 0 1 PROPANE CONVERSION REPLACE OUTMODED EQUIPMENT 1,800 900 1,800 900 2,000 GENERAL FUND 100 2 (2)PORTABLE BREATH TESTERS REPLACE OUTMODED EQUIPMENT 800 400 400 GENERAL FUND 100 1 CAMERA EQUIPMENT REPLACE OUTMODED EQUIPMFNT=`"5i:0 400 GENERAL FUND 0 2 (2) CELLULAR PHONES REPLACE OUTMODED EQUIPMENT::?; �i: i 600:: 300 300 GENERAL FUND 200 1 FIRST AID EQUIPMENT REPLACE OUTMODED EQUIPMENT 1,000 1,000 GENERAL FUND 0 1 SAFETY BACXSEATS IMPROVE EFFICIENCY E.500: 1300 1.500 GENERAL FUND 0 3 LOCKERS REPLACE OUTMODED EQUIPMENT- I500:= GENERAL FUND 0 1 RADAR UNITS REPLACE OUTMODED EQUIPMENT>>5:':':24U0' 2,400 2,400 2.600 2,600 GENERAL FUND 200 1 MOBILE RADIO REPLACE OUTMODED EQUIPMENT:: ::':: 2300 2.200 2.200 2,300 2,300 GENERAL FUND 200 2 (3) VIDEO CAMERAS IMPROVE EFFICIENCY 3,000 3,000 GENERAL FUND 200 2 PC COMPUTER REPLACE OUTMODED EQUIPM 2.500 2,500 GENERAL FUND 0 GENERAL FUND 75 GENERAL FUND 0 1,000 GENERAL FUND 100 1.000 GENERAL FUND 0 80,000 GENERAL FUND 100 GENERAL FUND 0 2.200 2,200 2,300 2300 DARE FUND 200 1,000 DARE FUND 0 POLICE - Investigation 2 FINGER PRINT EQUIPMENT REPLACE OUTMODED EQUIPM 1,000 GENERAL FUND 0 2 CELLULAR PHONE REPLACE OUTMODED E 0 UIPM 300 GENERAL FUND 200 2 DUBBING MACHINETAPES IMPROVE EFFICIENCY 3A00% GENERAL FUND 0 1 PC COMPUTER IMPROVE EFFICIENCY 2,500i 2.500 GENERAL FUND 0 POLICE - Community Service/Animal Control 3 TRANQUI 117ER GUN IMPROVE EFFICIENCY 750 GENERAL FUND 1 VEHICLE EQUIPMENT REPLACE OUTMODED EQUIPMENT 1.000 GENERAL FUND 0 0 SUBTOTAL PRIORITY 1 ::42 404 44,300 39,700 41,000 121.200 7,950 SUBTOTAL PRIOfury 2 ''>20,800 2,600 5,300 7.200 9,100 900 SUBTOTAL PRIORITY <Ei3,550.: 0 0 2.500 1.000 175 ............... TOTAL POLICE s _ 174750> 346,900 $45,000 150.700 S131,300 $9,025 CITY OF MOUNDS VIEW 1995 LONG TERM FINANCIAL PLAN DEPART./PROJECT DESCRIPTION PUBLIC WORKS PRIORITY PUBLIC WORKS — Fleet Services 1 HEATING SYSTEM 1 PICKUP TRUCK 1 PRESSURE WASHER 3 RADIO DESK REMOTE 1 COMPUTER 1 DUMP TRUCK WITH SNOW EQUIPMENT 3 PUBLIC WORKS ENTRY PUBLIC WORKS — Streets 1 DUMP TRUCK W/SNOW EQUIPMENT 1 SANDER CONTROLS 1 PICKUP TRUCK W/PLOW 2 LOCATOR 1 ASPHALT ROLLER 1 HEATLANCE 1 CRACK FILLING MACHINE 1 LIQUID CHLORIDE TANK SUBTOTAL PRIORITY1 SUBTOTAL PRIORITY 2 SUBTOTAL PRIORITY 3 TOTAL PUBLIC WORKS RATIONALE IMPROVE EFFICIENCY VEHICLE PROGRAM REPIACEMENT IMPROVE EFFICIENCY REPLACEMENT ............ .. IMPROVE EFFICIENCY IMPROVE EFFICIENCY/SAFETY IMPROVE EFFICIENCY SAFETY VEHICLE PROGRAM IMPROVE EFFICIENCY IMPROVE EFFICIENCY IMPROVE EFFICIENCY IMPROVE EFFICIENCY IMPROVE EFFICIENCY • .:4996 >` 1997 10,300 2,000 5,000 6,800 11.700 1.500 27,000 0 0 ;750; S27.000 SOURCE 1998 1999 2000 OF FUNDS 22.000 22.000 0 0 $22.000 5,835 25,000 5.835 0 25,000 S30,835 0 0 0 S0 GEN/WAT/SEW GEN/WAT/SEW GENIWAT/SEW GENERAL FUND GENERAL, FUND GEN/WAT/SEW GENERAL FUND GEN/WAT/SEW GENERAL FUND GENERAL FUND GENERAL FUND GEN WAT/SEW GENERAL FUND GENERAL FUND GENERAL FUND Page 4 ESTIMATED ANNUAL OPERATING COST 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 S0 CITY OF MOUNDS VIEW 1995 LONG TERM FINANCIAL PLAN DEPART./PROJECT DESCRIPTION RATIONALE ADMINISTRATION PRIORITY ADMINISTRATION — Office of City Administrator PERSONNEL COMPUTERS 1 Sam (100%) 3 Intern (40%) 2 MIcheb (40%) 1 Lynnerte (25%) LASER PRINTER _3 3 Intern (40%) 1 Mlebeb (40%) 2 Lyanette (2.5%) ADMINISTRATION — Public Information 1 INTERGOVERNMENTAL INFORMATION INTERCHANGE (FREENET) COMPUTERIZED INFORMATION (ELECTRONIC INFORMATION CENTERS COMPUTERS 3 Intern (10%) 2 Michele (5%) LASER PRINTER 3 Intern (10%) 1 Michele (5%) ADMINISTRATION — MIS 1 COMPUTER SYSTEM UPGRADES 3 INTERACTIVE COMMUNICATION 3 COUNCIL COMPUTERS 3 CENTRAL FILE SYSTEM COMPUTERS 3 Intern (5%) 2 MIcbeb (5%) LASER PRINTER 3 lama (5%) 1 Michele (5%) 3 1 3 1 1 1 1 3 2 1 3 1 1 IMPROVE EFFICIENCY SOURCE 1996 1997 1998 1999 2000 OF FUNDS REPLACE OUTDATED EQUIPMENT • • 2;500:: REPLACE OUTDATED 375 IMPROVE EFFICIENCY 3,000 . ..„. REPLACE OUTDATED EQUIPMENT REPLACE OUTDATED EQUIPMENT IMPROVE EFFICIENCY IMPROVE COMMUNICATIONS IMPROVE EFFICIENCY IMPROVE EFFICIENCY REPLACE OUTDATED EQUIPMENT REPLACE OUTDATED EQUIPMENT ADMINISTRATION — Central DIRECT INWARD DIAL UPGRADE TELEPHONES — FINANCE VOICE MAIL WATER HEATER FAX MACHINE HVAC ROOF REPAIR — are HALL COMPUTERS Intern (20%) Michele (5%) Lyonerte (15%) LASER PRINTER Intern (20%) Michele (S%) Lynnerte (15%) Services IMPROVE COMMUNICATIONS IMPROVE COMMUNICATIONS IMPROVE COMMUNICATIONS REPLACE OUTDATED REPLACE OUTDATED EQUIPMENT REPLACE OUTDATED EQUIPMENT 25,000::: REPLACE OUTDATED EQUIPMENT REPLACE OUTDATED EQUIPMENT 450 REPLACE OUTDATED EQUIPMENT 12,300 ADMINISTRATION — Human Resources COMPUTERS REPLACE OUTDATED EQUIPMENT . .. , 3 Intern (20%) 1 Lynette (25%) :. • :'. -150 ..'.. ' . LASER PRINTER REPLACE OUTDATED EQUIPMENT . .- .:..... 3 Intern (20%) 1 Lyonette (25%) ••'......i,.....37s, .. . ... 1.200 1.500 600 1,200 1.000 3,000 3400 3,000 3.000 300 150 150 75 3,000 1.200 GENERAL FUND GENERAL FUND 300 3,000 3.000 GENERAL FUND 3.000 3,000 GENERAL FUND GENERAL FUND GENERAL FUND 12.500 12,500 12.500 12,500 GENERAL FUND 15.000 GENERAL FUND 25,003 GENERAL FUND 20,000 GENERAL FUND 150 150 75 75 15,000 500 2.500 25,000 25,000 25,000 25,000 600 450 300 600 150 25,000 25,000 GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND Page 5 ESTIMATED ANNUAL OPERATING co 0 0 0 1,000 0 0 0 0 0 0 0 0 0 500 0 0 0 0 0 0 ADMINISTRATION —Continued Page 6 199E LONG TERM FINANCIAL PLAN ESTIMATED ANNUAL SOURCE OPERATING DEPART./PROJECT DESCRIPTION RATIONALE 1996 1997 1998 1999 2000 OF FUNDS COST PRIORITY ADMINISTRATION — Elections 3 vOTRNc BOOTHS 3 OPrECH III IMPROVE EFPIEIENCY REPLACE OUTDATED EQUIPM 2,500 GENERAL FUND 5,000 GENERAL FUND 0 0 SUBTOTAL PRIORITY 1 > 45 72568,930 66,500 68,500 15500 S00 SUBTOTAL PRIORITY 2 308 758 308 608 308 SUBTOTAL PRIORITY 3 9583.925 3,000 4,200 8,000 1.000 --TOTAL ADMINISTRATIVE SERVICES 538,025} 3152.873 S71,150 S72.700 S26.300 51500 ECONOMIC DEVELOPMENT 1995 LONG TERM FINANCIAL PLAN DEPARTJPROJECT DESCRIPTION PRIORITY ECONOMIC DEVELOPMENT 2 LASER PRINTER 25% 1 PENTIUM COMPUTER 25% ECONOMIC DEVELOPMENT 1 COMPUTER UPGRADE 2 LASER PRINTER 1 PENTIUM COMPUTER 10% 2 LASER PRINTER 10% RATIONALE — Business Retention & Devel REPLACE OUTDATED EQUIPMENT REPLACE OUTDATED EQUIPMENT — Marketing UPGRADE/IMPROVEEFFICIENCY REPLACE OUTDATED EQUIPMENT REPLACE OUTDATED EQUIPMENT REPLACE OUTDATED EQUIPMENT SUBTOTAL PRIORITY 1 SUBTOTALPRIORITY 2 SUBTOTAL PRIORITY 3 TOTAL ECONOMIC DEVELOPMENT SOURCE 1997 199E 1999 2000 OF FUNDS 3400 3.000 0 0 53,000 0 0 0 so 150 TIP FUNDS TIF FUNDS 3,000 1,500 315 0 3.000 1.500 525 0 0 TIP FUNDS TIF FUNDS TIF FUNDS TIP FUNDS Page 7 ESTIMATED ANNUAL OPERATING COST 0 0 0 0 0 0 0 $1.500 $3,52.5 t0 CITY OF MOUNDS VIEW 1995 LONG TERM FINANCIAL PLAN DEPARTJPROJECT DESCRIPTION RECREATION PRIORITY RECREATION —Administration 2 PC COMPUTER 1 COMPUTER UPGRADES 1 (3) OFFICE CHAIRS RATIONALE RECREATION —Programming 1 PRINTER 1 LEAGUE SOFTWARE 1 FACILITY MNGMT UPGRADE RECREATION —Communications 1 PC COMPUTER —1/2 SUBTOTAL PRIORITY 1 SUBTOTAL PRIORITY 2 SUBTOTAL PRIORITY 3 TOTAL RECREATION SOURCE 1996 > 1997 1998 1999 2000 OF FUNDS IMPROVE EFFICIENCY ; :: $3;000_ $2,000 4,000 IMPROVE EFFICIENCY REPLACE OUTMODED EQUIPMENT: IMPROVE EFFICIENCY IMPROVE EFFICIENCY REPLACE OUTMODED EQUIPMENT: REPLACE OUTMODED EQUIPMENTS: 3A00: is 93,500': 2.500 2,000 4.500 2,000 0 $6,500 3,900 3,900 4,000 0 $7,900 1.500 1,00 0 0 $1,500 GENERAL FUND GENERAL FUND 1.500 GENERAL FUND 1500 0 0 31,500 GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND Page 8 ESTIMATED ANNUAL OPERATING COST 0 0 0 0 0 0 0 0 0 0 90 CITY OF MOUNDS VIEW Page 9 ESTIMATED 199S LONG TERM FINANCIAL PLAN ANNUAL ................ SOURCE OPERATING DEPART./PROJECT DESCRIPTION RATIONALE 1996 1997 1998 1999 2080 OLD FUNDS can' PARKS PRIORITY PARKS —Maintenance 2 REPLACECUSHMAN REPLACE OUTMODED EQUIPMENT ::>::>16,000: GENERAL FUND 0 2 NEW PRINTER IMPROVE EFFICIENCY 500 GENERAL FUND 0 I REPLACE1IZTONTRUCK REPLACE OUTMODED EQUIPMENT 21.000 GENERAL FUND 0 SUBTOTAL PRIORITY :�0> 0 21.000 0 0 0 SUBTOTALPRIOIUTY2 :16,000> S00 0 0 0 0 SUBTOTAL PRIOR/TY 3 0 0 0 0 0 TOTAL PARKS 616000 5500 521.000 50 50 50 SUBTOTAL GENERAL FUND PRIORITY 1 SUBTOTAL GENERAL FUND PRIORITY 2 SUBTOTAL GENERAL FUND PRIORITY 3 TOTAL GENERAL FUND 9075> 153.950 156,050 124.335 150,760 8.450 .633:: 5.408 19.058 9.008 10.233 1,208 29.645:: 87,025 6,400 35,450 13.125 1.175 246.075 182.400 168.485 176.250 IQAU CITY OF MOUNDS VIEW 1995 LONG TERM FINANCIAL PLAN DEPARTJPROJECT DESCRIPTION RATIONALE PARK IMPROVEMENT PRIORITY 1 ** 1 1 ** 1 2 3 1 1 1 1 1 1 1 2 PARK IMPROVEMENTS WOODCREST IMPROVEMENTS PICNIC TABLES & TRASH RECEPTICALS AMENIiES FOR G.C. OPEN SPACE HEIGHTEN SV FENCE *2 GREENFIELD PARK STUDY CITY HALL VB LIGHTING HEIGHTEN SV FENCE M1 REPLACECITY HALL FENCE —.. PAVE GREENFIELD PATH HEIGHTEN GREENFIELD FENCE REPLACE RANDOM PLAY EQUIPMENT REPLACEGROVELAND PLAY EQUIP WATERSLIDE AT LAKESIDE PARK PAVE TRAIL AT CITY HALL PARK FOR ENHANCED USE OF SPACE FOR ENHANCED USE OF SPACE FOR ENHANCED USE OF SPACE SAFETY FOR ENHANCED USE OF SPACE USER REQUEST SAFETY SAFETY ACCESSIBILITY SAFETY REPLACE OUTMODED EQUIPMENT;:_ REPLACE OUTMODED EQUIPMENT:' REVENUE ENTERPRISE ACCESSIBILITY SOURCE 1997 1998 1999 2000 OP FUNDS 9.000 7,500 11.000 8,000 6,000 11,000 11.000 50,000 12.000 35.000 35,000 25.000 25,000 25.000 25.000 30.000 •1997 MARKSTHE END OF OUR ANNUAL PARK DEDICATION FROM THE EVEREST::DEVELOPMENT. • • = SEEKING GRANT FUNDING SUBTOTAL PRIORITY 1 SUBTOTAL PRIORITY 2 SUBTOTAL PRIORITY 3 TOTAL PARK IMPROVEMENTS 52.500 8.000 6.000 S66,500 109,000 0 0 60,000 30,000 0 60.000 0 0 Page 10 ESTIMATED ANNUAL OPERATING COST LAWCON/PK IMP/SN PARK DEDICATION GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND GENERAL FUND CONTRIBUTIONS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3109,000 590.000 560.000 10 CITY OF MOUNDS VIEW 1995 LONG TERM FINANCIAL PLAN DEPARTJPROJECT DESCRIPTION TRANSPORTATION TRANSPORTATION PED BRIDGE CONSTRUCTION PED BRIDGE INSP SILVER LAKE ROAD TRAIL TRAIL H2 ON -STREET BIKE LANES TRAILWAYS RATIONALE SAFETY & ACCESSIBILITY SAFETY& ACCESSIBILITY SAFETY& ACCESSIBILITY SAFETY & ACCESSIBILITY SAFETY & ACCESSIBILITY SAFETY & ACCESSIBILITY SOURCE 1997 1998 1999 2000 OF FUNDS •1997 MARKSTHE END OF OUR ANNUAL. PARK DEDICATION FROM THE EVERESTDEYBLOPM " SEEKING GRANT FUNDING SUBTOTALPRIORITY 1 SUBTOTALPRIORITY 2 SUBTOTAL PRIORITY 3 TOTAL TRANSPORTATION 50.000 3.000 20.000 20,000 20,000 20,000 ENT. 73,000 20.000 20.000 20,000 0 0 0 0 0 0 0 0 TIF TIF ISTEA/SWM GENERAL FUND GENERAL FUND GENERAL FUND Page 11 ESTIMATED ANNUAL OPERATING COST 0 0 0 0 0 0 0 0 $73,000 $20,000 $20.000 $20,000 00 THIS IS IT.... For the Week of May 29, 1995 - June 2, 1995 ADMINISTRATION I thank all of you who have inquired about the condition of my son, Tony. I spent the Memorial Day weekend with him in Denver. He is still undergoing chemotherapy for cancer and is sick a great deal of the time, but his spirits are better than they were several weeks ago. He still has many tumors yet to be removed, but the doctor feels that the chemo will impede the spread of the malignancy. The ad for the Administrative Intern was placed in the Sunday papers and the reaction has been very positive. It appears that there are a number of very qualified individuals who would like to work for Mounds View. I have included the ad in this issue of This Is It. Work Session Agenda The June Work Session agenda is a lengthy one, but I have followed the same format as the May Work Session, estimating times and adding a column for disposition of items through Council consensus which supports staff recommendations. Estimating the time helps us inform people the approximate time their item will be discussed by the Council. Those agenda items that the Council agree can be dispensed with at the beginning of the meeting can be checked off in the column to the left of the item title. This action appeared to work well at the May Work Session and if the Council likes this method of dispensing with agenda items, we will maintain it in the future. If you have any suggestions for additional improvements to the agenda, please let me know. Request to call to order at Monday's meeting Paul and Jennifer have two items that they request be considered for final action by the Council at Monday's meeting. The items are under Community Development Issues and are bolded to call attention to the items. The Resolution for the MHFA application must be in prior to the next meeting in order for the City to qualify for new housing money made available by the Legislature. Paul would like to get the recycling intern on board as soon as possible so that the plans for apartment recycling can move forward. Audit Report The auditors will present the 1994 Audit to the Council at the meeting Monday. They have two other City Council meetings to attend Monday, so we have placed them toward the end of the agenda. I explained to them that their presentation could take place when they arrive (assuming the discussions involving public attendees have been completed). LTFP The last few days have been filled with work on the first draft of the Long Term Financial Plan (LTFP). Because we will only have one hour to discuss this first draft, I thought we could concentrate on the General Fund capital expenditures. The LTFP narratives are not in final form as yet due to finalization of format changes. This year, an attempt will be made to develop a realistic CIP that will go beyond the usual capital expenditure budget. This is especially important as the Council as made infrastructure improvements a priority for the next several years. Mary Saarion has begun to develop a capital improvement plan for her projects which will be included in your packet. Samantha Hotel Development: • Samantha and I were invited to attend the Anoka Chamber Hotel Task Force. The task force was established to attract a hotel/conference center in the North Metro. They feel there is a great need for a quality facility with the increased business presence in the North Metro. Originally they were focused on a site in Blaine. Since that site has not proven feasible, they were interested in helping us market the site in Mounds View. The Anoka Chamber has earmarked funds for a market feasibility study. They have invited Charlie Hall to the next meeting for an overview of his plans and expectations. Business\School Apprenticeship Program: • The City hosted an informational meeting regarding Apprenticeship programs with Irondale High School and Northeast Metro Technical College on May 11th. Five businesses attended out of the 12 that were invited. The meeting was very successful and the businesses were impressed with the program. All of the participants are interested in pursuing the idea. Jan Quick and Connie Bohns will continue to work with these companies and try to match them up with students. I will continue to field calls regarding the program and provide assistance as needed. Marketing Task Force: • The Marketing Task Force will have a booth at the Festival in the Park to educate the community on the marketing plan and sell the new image statement. We would like to sell T-Shirts with Pride, Progress and Partnerships and will also have a game for the kids. Mounds View Area Business Association Meeting: • Samantha and I attended the Mounds View Area Business Association Meeting on June 1, 1995. The luncheon featured a representative from Handwriting Research Corporation (HRC). HRC performs personality analysis based on handwriting. They claim 97% accuracy in identifying major weaknesses in ones social, emotional, motivational and mental traits. This procedure can be beneficial to businesses in relation to hiring practices, promotional considerations, organizational requirements and team -building activities. There were approximately 20 attendees at the luncheon. Cathy PARKS, RECREATION AND FORESTRY PARKS: * Graffiti was removed from Lambert Park building. Sandblasting equipment was borrowed from the City of New Brighton for this project. The paint came off with unexpected ease. It is thought that the paint used was a type of hobby paint versus typical acrylic spray paint. During the week of May 19 the parks crew performed selective mowing which means that priority mowing was done because of lack of time and personnel. Seasonal parks workers are available according to their school schedules, many completing final testing or attending last classes before finals. Therefore, their schedules were a bit sporadic. During this week of May 27 we have a full crew of seasonals excluding Bill Urbanski who finishes his teaching responsibilities the second week of June. The new mowers have been working great! The new parks truck has been delivered. It must be retrofitted for propane gas, installation of tool cabinets, lights, and radio and side door printing. * Steve Dazenski met with the Community Orientated Policing group discussing graffiti - the problems, solutions, etc. * We received complaints of baseballs hitting the siding and roofs at Silver Lake Woods Townhomes this week. It occurred during the later afternoon Tuesday and Wednesday. The police went to the field but the team had left. There were no permits issued for baseball teams at Silver View. We do have a suspicion of who the coach is - staff has had altercations with this individual before. Staff has asked this person to refrain from conducting hitting practice at this field because it is too small for this age baseball player. Parks crew workers have been at Silver View fields mowing - and has asked the team to clear the field so that it can be mowed - they refuse to leave the field. They are an ornery bunch. I have instructed the crew to go ahead and mow - the team has the option of moving to the other field - but they don't. This is the same team that hits into the backstop and curls the fencing material. They are a renegade team that are affiliated with an unknown travelling program that does not have affiliation in Mounds View, neither LLLL nor MVAA nor Babe Ruth Association. This team is posing problems. * Jeff was called to Jury Duty the week of May 17. Luckily he was not called for a long extended times. RECREATION: * Mary and Brad and Steve enjoyed a well -deserved extended Memorial weekend. All have been working long hours, weekends and evening commencing programs and preparing parks. Mary enjoyed a visit to Chicago, Brad went home to Beloit, Wisconsin and Steve hosted a large group of family and friends at his lake place near Alexandria. * Youth Athletic team pictures and individual player pictures were taken this week at City Hall. This is always a testy time because everyone is always in a hurry, and the photographer never seems to be in a hurry - opting for the perfect picture. People really like the pictures. We have received many compliments regarding this service. Picture nights are not one of staff's favorite times juggling between hurrying the photographer and calming impatient parents and quieting wild children. But, picture nights are just about over, thank goodness! * Registrations continue to be received for summer activities. The first week when school is out is always the "panic" time for parents. They realize that the kids are home all day and they need activity - and they run in with registrations. It's an interesting phenomenon. * An update from Sharie reports that there are not 6 bands that have been sponsored for the Festival parade. Marching bands are one of the most popular units of parades, and the most costly and difficult to arrange. It is exciting to think that there will be six great marching bands in the Festival parade!! FORESTRY: * The pines have been planted along the sound wall at Long Lake Road and Hwy 118. They look great!! This project is funded through a grant that Forester Rick Wriskey prepared in 1994 with matching fund using contingency funds which the City Council opted as the City match should the grant be awarded. You may recall that this strategy was decided on during 1994 budgeting discussions. The trees really make the wall a more friendly barrier. Councilmember Blanchard's idea of making the space a tree memorial for those killed in the Oklahoma City bombing will be pursued. It is an excellent location for such a "memorial forest". * During the past two weeks the flowering trees in the parks have been in full blossom. They are so beautiful and fragrant. We have been very fortunate to have such a wonderful forestry program which beautifies City parkland and open spaces with such beautiful trees. CABLE TV: * Cable TV Technician Jerry Skelly Jr. has accepted a full time position as Cable TV production manager for the St. Paul School District. He will have a very exciting job promoting the School District through video media. The City has benefitted from Jerry's excellent technical knowledge and expertise of Cable TV. Jerry has been a leader in City government Cable TV programming. The City of Mounds View is well known in the Cable TV Commission as a leader in Cable TV advancement, progress, and production success. We will really miss Jerry. Our best wishes for Jerry in his new job. Jerry will be with us until June 12 when he begins his new position. However, Jerry will be stopping back to tie up a few projects and assisting as needed until the Cable TV Technician position has been replaced. GOLF COURSE: * Golf Course maintenance worker Russ Ruzynski had kidney stone surgery Wednesday, May 31. We wish him well. He will be greatly missed during his recovery. Russ is a great worker and "jack of all trades". Golf Course Superintendent Mike Mueller and golf course worker Chad will be scampering about keeping up without Russ. A retired gentleman who has golf course maintenance experience, Norm, will be filling in as needed. It isn't uncommon to see Brus on a mower or ball picker either. Everyone pitches in to get the job done! What a crew! * Repairs and additions to the boardwalk will be approximately $10,000 including the handrails. The boardwalk settled more that expected and additional posts will be required. Bridgco is working on the project now. * The grass is growing. However, grass growth is about 3 weeks behind because oflackof warm temperatures - 80's is what is preferred. Veit Construction Co. showed up unexpectedly Wednesday, May 31 thinking that they would maneuver their huge equipment over the turf to do creek cleaning as per Rice Creek Watershed's requirements. (They had all winter long to do this, which would have been the time when the course would not be adversely affected). Of course staff said "Absolutely not" and did not let them take their "tanks" off the flatbeds. After having a two hour standoff Veit Co. finally decided that they would come back later and clean the ditch by hand labor. Good decision on their part!! * Most of the trees made it through the winter. A few did not and they will be replaced. Large pine trees will be planted along the east side of the parking lot to screen "Pomp's Tire Service". Rick Wriskey has arranged this project. Rick will also install landscaping around the Clubhouse. Landscaping will also be added at the entry sign and along the path to the Clubhouse. Flower boxes will also be added. Mary S. * On Wednesday, at approx. 1 1:40am, we had a purse snatching. An older lady was walking in the vicinity of Pinewood School. A male party came up behind her and grabbed her purse. The suspect(mid 20's) fled on foot to a waiting car. Contents of victim's purse were found on Raymond Ave. and Co.Rd. H2. Still missing are keys,$2 cash,and the purse. This is the first crime of this nature, that we can remember. * We arrested a juvenile male this week who had a radar detector strapped to his bike. The detector was powered by a battery. Whenever a squad got within two blocks, the detector would go off. Good way to tell if cops are in the area. This Juvenile is a suspect in the spray - paintings. We made some adjustments in our patrol procedures. * Fedor's Market was broken into early Monday morning. Suspects broke the front window and grabbed cartons of cigarettes. A witness saw a pick-up truck and two teenagers by the store. No other info about suspects. * Dave Brick is on vacation this week. Dave and other members of the department will be fishing in the Police Officer Walleye Tournament next Monday on Mille Lacs Lake. * The Chief started the budget process this week not a pretty sight. Swear words not often heard will be emitting from his office for the next few weeks. * Was informed last week that the squad car we ordered, will not be built until September (earliest). Probable delivery date will be after the first of the year. We may purchase a Ford before then. YUK!! Tim R. • Mike Ulrich & I met with representatives of Water Products & Sensus Technologies to discuss financing options for water meters. • Finally, work has been completed on the 1994 financial statements and annual audit. Auditors will attend the June 5 Work Session to present the financials and their management letter. • Received word from our insurance agent that the City's experience modifier for workers compensation insurance has been changed to .72 from .75 for our 1996/1996 policy. That means an additional 3% discount off standard premiums. Thank you to Public Works & Police for their good safety records. Don PUBLIC WORKS * Staff has been sealing cracks throughout the City, starting last week and continuing through the remainder of this week. We would like to thank the Parks Dept. for lending us a hand during this project. * Bill Hanson and a representative from Waterpro have concluded the water meter testing. Final analysis is being prepared and will be presented to Council at the June work session. * Wally and Larry have been and will continue to clean the City's sanitary sewer system. They have prevented numerous backups, through this year's preventative maintenance. After the entire system is cleaned, underground inspection of the mains will take place. A software package was purchased to track their findings, and rank the conditions of the system. * Staff is meeting with Ramsey County to finalize the Long Lake Road Project this week. * Seasonal employees are beginning to arrive. Their presences is always a welcome site. Mike COMMUNITY DEVELOPMENT YEARLY RENTAL PROPERTY INSPECTIONS Jennifer has begun work on the yearly rental property inspections that the City conducts. With the availability of a full time inspector, it is anticipated that all properties in the City will be inspected at least once during any given four year cycle period. The inspections are conducted to ensure safety of common areas (hallways, stairways, laundry facilities, etc.). CLEAN UP DAY UPDATE The Clean Up Day held on May 20 was, according to the haulers who provided services, the most successful yet in terms of numbers served. A contributing factor was obviously the subsidizing of certain items. The total budgeted through the Recycling Fund for the event was $4000. Of this amount, almost $3000 was used to pay for tires, batteries and appliances. Final numbers on the Clean Up day will be presented in the upcoming issue of Mounds View Matters. Paul H. ) r