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Agenda Packets - 1995/04/03
........................................................................................................................................................ ........................................................................................................................................................ ......................................................................................................... ......................................................................................................... GENERAL DISCUSSION ISSUES 1. Update on Proposed Tobacco Ordinance (Tim Ramacher, Police Chief) 2. Discussion of Dynex Industries Facility Expansion (Paul Harrington, Community Development Coordinator) 3. Presentation by the Marketing Task Force of Proposed Marketing Plan (Cathy Bennett/Marketing Task Force) AGENDA PAGE TWO APRIL 3, 1995 4. Discussion Regarding Bona Road Watermain Break 5. Community Oriented Policing Update (Diane Wuori/Tim Ramacher) 6. Discussion with Police Department Representatives ....................................................................................................... iiii............................................................................................................ COMMUNITY DEVELOPMENT .S ..... 7. Dicussion of Upgrade of Mounds View Drive (Paul Harrington, Community Development Coordinator) AGENDA PAGE THREE APRIL 3, 1995 NAN 8. Discussion of 1996 Budget Calendar (Don Brager, Finance Director) a. Consideration of Establishing a D.A.R.E. Fund (Don Brager, Finance Director) -:ADM_ INfSTRATiON ISSUES 9. Department Head Team Quarterly Reports 10. Discussion Regarding 1995 Compensation Position Reclassifications AGENDA PAGE FOUR APRIL 3, 1995 11. Update on Employee Insurance Alternatives (Tim Cruikshank, Assistant to the City Administrator 12. Discussion of Safety of Airport Drive and County Road J (Tim Cruikshank, Assistant to the City Administrator (per Councilmember Trude) 13. Update on Candidacy Filing Fee (Samantha Orduno, City Administrator) 14. Consideration of Safety Locks at Public Works Facility (Samantha Orduno - Information to be provided Monday evening) AGENDA PAGE FIVE APRIL 3, 1995 E 4 NcD1A1 EVELSP1VI N .......................................................................................................... ......................................................................................................... 15. Discussion of Economic Opportunities of Purchasing Property and Undevelopment and Undeveloped Land Per EDC Minutes Dated December 14, 1994 (Cathy Bennett,Economic Development-Coordinator) - Per.Councilmember-Trude THIS IS IT . . . . For the Week of March 27, 1995 - March 31 , 1995 ADMINISTRATION ADMINISTRATION Today, Tim C. , Cathy and I attended the LMC Legislative Update held in St. Paul. I have included in this issue several "position papers on current legislation. I have also included herein a TIF update from Jim Casserly. He has summarized very nicely the current status of all TIF legislation. The message given at the LMC Conference was that there is growing support both in the House and Senate for a hard, some call a "very hard" property tax freeze for 1996 with virtually no exemptions, not even for debt service. It appears that the House and Senate agree that 1995 LGA/HACA reductions should be restored, but disagree on the $20, 000, 000 in reductions proposed for 1996 . Both plans for restoration of funds are dependent on obtaining the money from the Governor's $220 million set aside for pending Federal reductions to State programs (estimated to be between $250-300 million in 1996-97 and $600 in 1998/1999) . The Senate has proposed to secure part of the funding to restore LGA/HACA reductions from the proposed property tax freeze. The freeze would "free up" funds that would have been used for the Circuit Breaker programs and Supplemental Tax program. The Governor's Supplemental Budget has $100 million in appropriation for K-12 education. School officials across the State appear to be "gunning for" removal of all K-12 and higher education appropriation caps. If these caps were removed and the State funded what the schools feel is "real costs" , the increase to the State budget would be in the neighborhood of $706 million over the next biennium (this includes some primary and secondary school social programs) . One of the key themes that is being played out this year in the Legislature is the increased role of educational priorities and funding. Even in the TIF legislation by Representative Ozment, the emphasis is that TIF activities are taking money away from school districts. The bottom line in all of this is that cities are, once again, facing difficult times as the two parties begin the posturing process to either call the other's bluff or wait the other out until last minute antics creates policy through crisis. Unfortunately, it will be cities that suffer. Cathy and I met with Jim O'Meara on Wednesday to discuss three issues: 1. Financial opportunities/restrictions regarding the City's participation in a joint District 621/City project. He will be present at the April 5th meeting of the Committee to discuss the financial possibilities of the proposed project. 2 . Small Business Loan Program - discussion regarding next next steps and finalization of necessary approval and contract documents. 3 . City's TIF Master Plan - Cathy and I will be working on a comprehensive Master Plan to present to Council at the May Work Session. This action is in anticipation of the Legislature imposing a July 1 drop deadline for new projects. If the Legislature does not pass legislation that significantly alters current TIF laws, the City is in a good position to use TIF funds for Housing Rehab, Small Business Loans, economic development and redevelopment activities anywhere in the city. Fire Capital Improvement Budget The three cities met with Chief Fagerstrom and the rest of his management crew to discuss their proposed capital improvement plan. The Plan address equipment replacement/new purchases for the next 10 years, including land purchase and construction of a new station in Blaine. The bottom line is that the Plan could add $50-60, 000 to the City's contribution for fire service (1995 - $150,500, 1996 estimated to be between $155-162 , 000) . The purpose of the Plan is to set aside money each year for replacement of needed equipment rather than have budget buster actions when a piece of equipment quits or eliminate the extreme expense of a bond referendum. The representatives from Spring Lake Park and I explained to Ron that their capital improvement plan would be treated as any other City department's capital request. It will be reviewed, questioned and reduced prior to submittal to the Council for consideration as part of the Long Term Financial Plan. I also conveyed to him that inclusion into the LTFP does not, in any way, assume approval and inclusion in the Budget. It was explained to the Chief that cities in general and Mounds View in particular are not in a position to fund significant capital expenditures in 1996, given the sensitive nature of State funding, declining revenues and shrinking tax bases. I don't know if he understands the problem as he spoke with Don Brager this week about the City's fund balance, noting that it was his goal to fundthecapital improvement plan before his official — retirement. REMINDER Community Appreciation Dinner Friday night. Approximately 160 people have RSVP! I will be out of the office Friday afternoon, so see you at the Appreciation Dinner! Samantha GOLF COURSE GROUNDS SUPERINTENDENT The advertisement for this position was in Sunday's paper and has also been sent to all the Cities who are members of the Golf Course Managers Association. We have received a few calls and completed applications so far. The deadline for accepting applications is 4/7/95 and the interview date is scheduled for 4/12/95. ARBITRATION AWARD It has been a busy week preparing Personnel Action Notices to authorize backpay for Police and Public Works employees for 1994 wages. Thanks to Kitty Hickok, all of the 1994 checks have been cut and most have been distributed. LEAGUE LEGISLATIVE UPDATE On Thursday, Samantha, Cathy and I attended the annual League of Minnesota Cities Legislative update. The news was not too optimistic for LGA/HACA funding or TIF. Hopefully the next couple of months will bring better news from the Legislature. MAY/JUNE NEWSLETTER The editorial board met this week to begin preparation for the next newsletter. It is scheduled to go to the printer by mid- April and delivered by the end of April. FIVE YEAR GOAL PLAN The 1995 Five Year Goal Plan is scheduled to be hand delivered this weekend. A special Golf Course edition is being delivered at the same time. Tim C. Business Retention: • Economic Development Commission member, Mark Malone and I met with a local manufacturing company, Industrial Custom Products. The meeting was prompted by an article in the City Business paper regarding ICP's recent buyout and search for new space. I have attached a copy of the article to this it it. The company is looking to lease less expensive space and would like to stay in the North Metro. Unfortunately, the Mounds View Business Park's lease rates are too high and there is no other space in Mounds View available that would fit their needs. In any case the President was very appreciative of the City's interest in the company's future plans. Currently, they are looking at space in Blaine and New Brighton. I will be putting the company in touch with Ramsey County regarding their business loan program. Business Loan Program: • Samantha and I met with Jim O'Meara regarding the drafted business loan participation agreement and to find out what requirements the EDA needs to fulfill to be able to use the excess tax increment dollars to fund the program. Fortunately, with the last amendment to the TIF plan, this type of activity is included. Therefore, we will only need to prepare a resolution for EDA's approval outlining how the program fits into the plan. It is expected that all the documentation will be ready for EDA's review at the May work session. Cathy y t a//7/q; MANUFACTURING • Plastics maker buyers eye new Twin Cities site By Tom Fredrickson Staff reporter Industrial Custom Products(ICP),an industrial rubber and plastics company, has been sold and might be moving out of its Mounds View home. Indianapolis-based E&A Industries Inc. completed its purchase of ICP on Jan.31,according to Doug Stearley,In- dustrial Custom Product's new presi- dent.He declined to disclose terms. - - as a history of-buying then selling companies but has no current plans to sell ICP.The investors'intent is to build the business, Stearley said. "Our whole intent is to use the business to rebuild. It's gone through a lot and been-very successful in the last few years, and our plan is on continuing that." ICP,which employs 65,had sales last year of$8.8 million.It projects sales for 1995 of$10 million. The company- has outgrown its 40,000-square-foot plant. When the company's lease expires, Stearley ex- pects the cutter and shaper of plastic, rubber and other nonmetals to find a new home in the Twin Cities. The plant expansion primarily will be to accommodate new equipment, but Stearley expects to add between five and 10 new employees in the next 12 months. ICP has been on the sales block and has some pent up need for new equip- ment,Stearley said. A move out of the Twin Cities area apparently isn't in the cards. Stearley called the Twin Cities employees and customer base ICP's "most important assets." - "We are looking to the west,to the northwest and to the north." Stearley said."I am trying to get hold of people in the Minneapolis area to see what types of options and incentives there are." The new majority shareholders own- _ ers are Al Hubbard,the outgoing chair- man of the Indiana Republican Party, and Ed Klink, who together own E&A Industries. ICP had been for sale and was repre- sented by an intermediary in the plastics business in St. Louis, Stearley said. Stearley, who has worked for Cincin- nati-based Procter&Gamble Co..said he's been looking for a manufacturing business to run.He pitched the idea of acquiring ICP to E&A. The company's previous chief operat- ing officer, Herb Houndt, will remain with the company. Stearley described Houndt as a"key owner and operator." E&A's main other holding is Car Brite Inc., which manufactures chemi- cals for cleaning and polishing cars. Companies that E&A has previously owned include Brulin&Co.,a manufac- turer of industrial and janitorial chemi- cals,and Apex Corp., which manufac- tured jet components. ■ PARKS, RECREATION AND FORESTRY PARKS: • Steve has been on vacation this week, travelling to Texas for sun and fun - hopefully having a great time! * The large mower was delivered this week, other equipment to come soon. • Jeff-has-been-working-on-staining shelving at-the-various-park-buildings-and performing daily park tasks including trash removal, litter control, park inspections, etc. • Jeff is the designated "window treatment installer" and has installed mini blinds in the Council Chambers and Police Department this week. RECREATION: * Mary attended the State Aquatics Institute with the topic of Enhancing Aquatic Facilities for Revenue Generation . . . specifically with Lakeside Park in mind. Information is being gathered and researched in the feasibility of a water slide at Lakeside Park. Much information was gleaned and many cities were represented who offered information regarding waterslides. The national trend is "leisure pool" facilities offering zero depth - or shallow water. South St. Paul is in the process of selecting a construction company to build their "leisure pool" facility. Many community centers are providing leisure pool facilities. Although these have been indoor leisure pool facilities (which are quite profitable) it has been indicated that outdoor leisure pool facilities are much more profitable because there is no need for the enveloping building structure. Both Anoka and Ramsey Counties were present at the Institute looking into this trendy revenue producing recreational facility. Anoka County is thinking of adding a leisure pool facility to their wave pool. Ramsey County is interesting in pursuing a leisure pool concept at the Battle Creek Park area. Lakeside Park has the facilities for a great beach and leisure water facility. Staff is gathering information for the feasibility of a water slide - as an attraction and revenue generator. * Staff has been working on recreation publicity, mailings, registration, telephone calls, etc. and we have been very busy. FORESTRY: * Mary and Rick met to discuss additional landscaping at the Golf Course. We are looking into costs of planting 6' evergreens along the east side of the parking lot to screen Pumps Tire Company. * Rick and his crew have been out planting. CABLE TV: * Jerry is working with Tom Baumgart producing the DARE video. GOLF COURSE: - - * Staff have been completing forms for State Department licensing for vending machines. Brus has met with various vending machine companies selecting the most feasible for The Bridges operation. * Brus has been interviewing many people for seasonal jobs at The Bridges. He will be making reference checks and provide a list of recommended employees to the Management Team. * Kurt has been out on the course with Chad and Russ doing Spring cleanup and evaluation of the course after winter. * Mary and Don reviewed invoices from the past year, categorizing them for the auditors, who will be preparing golf course expenditure and revenue accounts. * Sharie and Brus completed the Golf Course brochure which is currently at the printer - distribution expected to be next week to the residences of Mounds View. * The Golf Course Task Force meets tonight (Thursday, March 30) to discuss plans for the Dedication Ceremonies. * Mary has discussing the possibility of providing a community service project for North Side Christian School high school class project - suggesting that they provide the labor for installing slats into the cyclone fencing at the golf course, along the trucking areas - to serve as a visual screen. Mary S. March 26, 1995 Edward L. Trettel 7401 Park View Drive Mounds View MN 55112-4118 Mary Saarion Department of Park, Recreation, and Forestry City of Mounds View 2400 Highway 10 Mounds View MN 55112 Dear Mary: As I mentioned at the last meeting of the park commission, I am tending my resignation as a member of that group. My past five years of service have been good ones for me, and I hope that I will be in a position to rejoin at some future date. The demands of our young children at this stage in their lives, and the increased demands of my job have left me with less-and-less time for activities outside those two areas. Thank you for coordinating the work of the department, and of the commission, in such a thorough and professional manner. You've looked for every opportunity to improve the park, recreation, and forestry programs in the city, and I applaud your success. Regards, Edd Trettel ELT/elt POLICE • Officer Kampa received award from the MTC police for saving a person life. Mike works part-time for MTC. • Four Juveniles were arrested this week for burglary. A house in the 8400 block on Greenwood was burglarized. Excellent police work by Officer Anderson-resulted-in-their-apprehension. - • One of our squads incurred damage as a result of assisting another agency in a chase. The suspect was arrested(no insurance,revoked license). Estimate of damages are not available at this time. • Councilmember Trude and the Chief met some interested parties regarding the proposed tobacco ordinance. Results of this meeting will be reported on Monday night. Tim R. FINANCE • The auditors have finally arrived! They started their field work Monday March 27, 1995 and should be here for about two weeks. • Dorothy Peterson has been busy preparing meter read cards for mailing to utility customers. • Kitty Hickok has prepared a special payroll for the police department and public works now that settlement of 1994 compensation for them has been approved. • Preparation of the request for proposal(RFP) for the 1995 insurance renewal has begun. Don PUBLIC WORKS * Gary, Tim F. and Mark began road ratings this week. (Pavement Management Program) They also are doing temporary boulevard repair. * Mike-began-working-on-the Water-Conservation/Emergency-Plan. * We received the Assessment Policy back from our Attorney with corrections to be made. This policy will be available for review soon. • Continuing to clean sewer. • Mark is attending, 3-31-95, a Hazardous Waste Seminar in Maplewood. Mike COMMUNITY DEVELOPMENT NUISANCE ORDINANCE Since the adoption of the Nuisance Ordinance on March 20, Staff has received six (6) positive calls regarding the document. Two of the callers reported violations in their neighborhoods and were thankful that the City was taking an aggressive position with violators. Staff used the calls as an opportunity to also discuss the merits of the Housing Stock Analysis with the residents. All but one were unaware of the study but, said they would make an effort to view the document at City Hall or the Library. SPRING CLEAN-UP DAY Staff will be meeting with representatives of the hauling company on Friday to discuss a fee schedule for the Spring Clean-up Day. The event has been scheduled for May 20. As you will recall, a significant portion of the recycling SCORE funds I awarded to the City for 1995 were designated for subsidizing the clean-up days (spring and fall). Staff will be working out a fee schedule with the hauler based on what funds are available to defray residents' costs. Staff will keep you updated. MULTI-FAMILY APARTMENT MANAGER'S COALITION Jennifer will be meeting with representatives of the City of Brooklyn Park to discuss their Manager Coalition Program. Kris Graham of Brooklyn Park will be offering suggestions on meeting agendas, issue teams and overall program administration for our benefit. Staff hopes to have an initial informational meeting with the Managers in mid to late April. Paul H. TO: MAYOR AND CITY COUNCIL FROM: SAMANTHA ORDUNO, CITY ADMINISTRAQO 3 46' DATE: MARCH 30, 1995 RE: INDEX FOR WEEK OF APRIL 3, 1995 MEETINGS SCHEDULED FOR THE WEEK OF APRIL 3, 1995 . Council Work Session, 7:00 p.m. ITEMS PROVIDED IN THIS WEEK'S COUNCIL PACKET . This Is It! . Agenda ****************** ADMINISTRATOR'S SCHEDULE (Please note that this schedule is subject to change as meetings are scheduled, rescheduled or canceled. At any time Audrey, Michele, or Tim C. will have my most current schedule and a number where I can be reached at all times. ) Monday, April 3, 1995 7:00 p.m. Council Work Session Tuesday, April 4, 1995 9:00 a.m. Department Head Meeting • MARCH',30, 1995 PAGE TWO Wednesday, April 5, 1995 1 :30 p.m. Fire Department Capital Improvement Plan Thursday, April 6, 1995 11 :30 - 1 :30 DARE Picture Voting Friday, April 7, 1995 9:30 a.m. North Metro Mayor's Partnership 1 :30 p.m. Airport Master Plan Advisory COmmittee Mtg. CM OF REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 1. STAFF REPORT Report Number: 95-1279C EVV AGENDA SESSION DATE April 3, 1995 Report Date: 3-29-95 DISPOSITION Item Description: Update on Proposed Tobacco Ordinance Administrator's Review/Recommendation: - No comments to supplement this reportc.. Ks - Comments attached. Explanation/Summary (attach supplement sheets as ecessary.) UMMARYz At the February 27, 1995 Council meeting, the Council requested Concilmember Trude and myself to meet with interested parties regarding provision of the proposed tobacco ordinance. Councilmember Trude and I will be at the meeting on Monday night to discuss the results of that meeting (see attached Memo) . Tim amache •o •e Chief RECOMMENDATION; Flom:Julie Trude To:Mounds View Pofice Dept. 3130/95 at 13:14:08 MEMORANDUM To: City Council Fm: Julie Trude Re: Meeting re proposed ordinance licensing tobacco sales Date: March 29, 1995 The Chief and I met with three business representatives and a health educator today to discuss our proposed ordinance licensing tobacco vendors. Here's a synopsis: Mark H., local S.A. manager. Mark has no problem with the proposed fines, license fee or penalties. He was proud to note that one of the three minors he employs successfully passed their own internal cigarette sale compliance check this week. He does not feel minors are more likely to sell to underage customers. He'd like to see the community continue to educate kids through DARE and to enforce laws against kids who smoke. He has recently begun biting younger employees through a high school work program because it has become difficult to fill positions. S.A. now offers a tuition incentive program to employees and may attract more young employees as a result. He thinks a restriction on who can sell cigarettes in his store would make it difficult to staff using any employees under 18. Therefore he is asking us to remove that restriction from the ordinance. Mark may attend the counsel work session. Ed Hanson,manager of Snyders. Ed employs from 6 -8 persons under age 18. He mainly hires these young people to work the cash registers and believes he would not be able to meet his staffing needs if all employees weren't able to sell cigarettes. (These are not a large - volume item in his store.) A store manager is always in the store but is not always available at the cash register to assist with every cigarette sale. Currently they have a policy that anyone who appears under age 25 is ID'd on cigarette sales. A manager is called if a customer has no ID to determine whether a sale should be made. Ed has had to turn to younger employees because it's become more difficult to staff with only adults. Ed suggested an alternative, persons under age 18 could sell cigarettes if there is an employee over 18 in the store at the time. Ile and the other business owners acknowledged there's always an adult manager on the premises at their businesses so an ordinance with this requirement would not change any business practices. Rd was grateful for being invited to discuss this proposed ordinance. In fact, all three businessmen thanked us for listening to them before we took action. They seemed to leave the room with a general respect for our city process. Paul Fedor of Fcdors Market. Paul's daughter is 16 and works at his store. Paul stated that with a stiff Minn. law on the books, we don't need another and weaker law in our city. He is concerned that because people make mistakes his business might be ruined. He uses several training aids to help his employees follow the law. He said a loss of a tobacco license would put him out of business. He thinks the city should emphasize DARE and train kids to not smoke. He would like us to fine kids who smoke. -1- From:Julie Trude To:Mounds Yew Police Dept. 3130/95 at 13:15:28 Christina Thull, Mounds View resident and Dept. of Health employee working under a grant program to reduce youth access to tobacco: Christina came with stacks of literature. The attorney general's office has researched this issue and found that the current state law is not enforced because it involves city attorney time, criminal action and costly procedures. A civil penalty to vendors is easier to administer and enforce and is recommended by the Attorney General's office. She noted that DARE doesn't keep tobacco out of kid's hands and vendors need to be responsible for the products they sell. Tobacco is classified as a drug and it's sale is regulated just as the sale of alcohol is regulated. She encouraged vendors to continually work with employees to remind them of the rules and have ID's checked. Christina would like to see us prohibit sales of tobacco by employees under age 18. She suggest managers be called to the check-out for each sale-by a-minor. The Chief discussed how a similar ordinance in New Brighton has resulted in 100% compliance during a recent check. Before the ordinance, compliance was never that high. We discussed the recent compliance check and what went wrong and what could be learned from it. The managers of S.A. and Snyder's think our ordinance is fine if we remove the age restriction on sales by their employees. In addition, there's a concern about business reputations if we make public the names of the businesses who fail a compliance check. We should discuss our city policy. Confidentiality or not? I pointed out to Mr. Fedor that our ordinance provides for an administrative hearing where a vendor can come before the police chief and explain circumstances, etc. Past history, training, efforts to work with and educate employees, and other relevant facts would all be considered before a suspension of a license would occur. Also, the Chief explained that because we administer our own compliance checks our police dept. has control over who is chosen to go into businesses and attempt to purchase cigarettes. He does not intend to deliberately select a person who appears very mature to trick businesses;that's not the goal. The goal is to make sure stores are not deliberately selling to youthful customers with no regard for the law. I told the business people that I planned to recommend to the Council that we delete the restriction on the age of persons selling cigarettes and adopt the proposed ordinance with no other changes. The loss of 10 or more jobs to young people in our community would be a harsh impact for a law designed for another purpose. I explained to Ms. Thull that a S25 penalty to a store clerk would be like taking away a day's earnings for one of these young clerks and that should be incentive enough for them to follow the law. She agreed that put in that way, young clerks should be able to sayno to friends wanting to buy cigarettes. Before he let, Paul Fedor told me he was not against what we are doing and lie appreciates the opportunity to have his say and will work with us. The S.A.manager offered his training videotape to the Snyder's manager before they left. All the parties involved were invited to the council work session. Since the meeting Peg Myer called to state she supports us passing this ordinance. She thinks we should prohibit sales by employees under 18. She may attend the work session. -2- ORDINANCE NO. 553 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AN ORDINANCE ESTABLISHING CHAPTER 512 OF THE MOUNDS VIEW MUNICIPAL CODE ENTITLED, "CIGARETTE AND TOBACCO PRODUCTS" THE CITY OF MOUNDS VIEW ORDAINS: 512 . 01 Definitions Subdivision 1. TOBACCO RELATED PRODUCT: Cigarettes, cigars, cheroots, stogies, perique, granulated, plug cut, crimp cut, ready rubbed and other smoking tobacco, snuff, snuff flower, cavendish, plug and twist tobacco, fine cut and other chewing tobaccos, shorts, refuse scrips, clippings, cuttings and sweepings of tobacco prepared in such manner as to be suitable for chewing, sniffing or smoking in a pipe, rolling paper or other tobacco related devices. Subdivision 2 . VENDING MACHINES - Means any mechanical, electric or electronic device, appliance or any other medium or object designed or used for vending purposes which, upon insertion of money, tokens or any other form of payment, dispenses tobacco products. 512 . 02 License Required Subdivision 1. No person shall directly or indirectly keep for retail sale, sell at retail, or otherwise dispense tobacco products unless licensed by the City. License applications shall be submitted to the City Administrator together with the license fee as determined from time to time by City Council resolution. A license shall be issued for a specific premise identified in the application and shall expire on December 31st of each year. 512 . 03. License Restrictions Subdivision 1. Vending machines used to dispense Tobacco Products shall not be located: in an area which permits unrestricted access by a person under the age of eighteen (18) years even though such area may be under the supervision of the licensee or the licensee's agent or employee. This restriction shall apply to vending machines located in structures used for commercial, industrial, ' high-tech, office or public purposes. Subdivision 2 . Only one license is required for any or all vending machine(s) located on the premises of the licensee. ORDINANCE NO. 553 PAGE TWO OF THREE Subdivision 3 . Every licensee is responsible for the conduct of its employees while on the licensed premises and any sale or other disposition of Tobacco Products by an employee to a person under eighteen (18) years of age shall be considered an act of the licensee. 512 . 04 Prohibited Sales Subdivision 1. No person shall sell, offer for sale, give away, furnish or deliver any tobacco-relatedproductto-any-person— under eighteen (18) years of age. Subdivision 2 . No person under eighteen (18) years of age shall sell tobacco-related products. 512 . 05 Penalties Subdivision 1. Any person selling or furnishing a tobacco- related product to any person under eighteen (18) years of age shall be guilty of an Administrative Offense and shall pay an administrative penalty of twenty-five dollars. Subdivision 2 . Any licensee whose employee violates any provisions of this ordinance is guilty of an Administrative Offense and shall pay an administrative penalty of fifty dollars. 512 . 06 Suspension or Revocation Subdivision 1. Any violation of any provision of this ordinance may be cause for suspension or revocation. A second violation within twelve months shall result in a suspension of at least two (2) days. A third violation within a twenty-four months timeframe shall result in a suspension of at least five (5) days. A fourth violation within a twenty-four months timeframe shall result in revocation of license for the balance of the year. 512 . 07 Hearing and Notice Subdivision 1. Revocation or suspension of a license shall be preceded by a hearing before the Police Chief. A hearing notice shall be given at least ten days prior to the hearing including notice of the time and place of the hearing and shall state the nature of the charges against the licensee. Subdivision 2 . An aggrieved party may appeal the decision of the Police Chief within ten days of receiving notice of the City's action. The filing of an appeal stays the action of the Police Chief in suspending or revoking a license until the City Council makes a final decision. i ti ORDINANCE NO. 553 PAGE THREE QF THREE • 512 . 08 Exception Subdivision 1. A person under eighteen (18) years of age who purchases or attempts to purchase tobacco-related products while under the direct supervision of a responsible adult for training, education, research or enforcement purposes shall not be subject to the penalties imposed by 512 . 05. Read by the City Council of the City of Mounds View this day of , 1995._ Read and passed by the City Council of the City of Mounds View this day of , 1995. ATTEST: Mayor (SEAL) City Administrator APPROVED AS TO FORM: City Attorney 1 2. CM?OF s REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 1110/906 95-1280C STAFF REPORT Report Number:W AGENDA SESSION DATE April 3, 1995 Report Date: 3-29-95 DISPOSITION Item Description: Discussion Of Dynex Industries Facilities Expansion Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) ,SUMMARY; Brian Sjoberg, representing Dynex Industries, has made application with the City for a Development Review/PUD Amendment to allow a 44, 000 square foot addition to their existing 16, 320 square foot facility at 4751 Mustang Circle. In the late 1980's, Dynex received approval for a PUD to allow the phased development of their facility site. That approval allowed for the facility to be developed in three phases over a period of approximately 5-10 years. Due to changes in their facility needs, Dynex has decided to pursue development of their site differently than that approved as part of the original PUD. The current expansion proposal would afford Dynex the opportunity of "building-out" the site. Plans include leasing portions of the expansion areas to outside tenants until such time as Dynex has a need for those areas. This practice is allowed under the classification of a PUD and is similar in operation to the Mounds View Business Park. Staff has reviewed the plans submitted as a part of this application and found them to be in conformance with applicable sections of the Municipal Code. Staff has met with the City Engineer to discuss the implications of the proposed development in relation to the anticipated level of storm water runoff resulting from the project. Based on the information provided by the applicant, the City Engineer feels that the facilities (pond) being provided on-site will be adequate to deal with the anticipated runoff levels. The applicant has also been in contact with the Rice Creek Watershed District to discuss the project from their perspective. Any action by the Council on this request should be contingent upon RCWD approval. I have included all materials received as part of this application for your information and review. If you have any questions, please give me a call. J 1 Paul Harrington, Community Development Coordinator R.E.COMMENDATION: 522 ��° v 0miiir Q J � ry 521 r ryro° ryry� )209 5200 ry ood• oma,o , co N N N..- 04 - N N N N N N N N N N ryry ry,� I ry tiry°1 �G `M® '02 Pte, z ��G R\DE W CREEK RICE Q • N N N .1110 ^ 'N N N OL R D J in L{.I 4j°.5 I— shrez x +rY., Z W LA • ` `,i,. 1191 e Z ' 54% z :11IM:11I0IH:1_1!AII_101 • TOWNS EDGE TERRACE ' MOBILE HOME PARK r• s- e4 • . .11 0 6 z z U 4860 £ 4825 ?� 4821 49 4889 z o co 9.,,,\4830 c' 4822 4815 20 \ 4809 611 8 `r° O 4801 4800 N N N 0 ' MU G DRIVE `O 4761 N 4759 4751 linippy41 3(11 4749 ............................... : UNIMPROVED ROAD CSI O ��MOV?4DS�VIEW .-- Lynex Industries ,' 2 Phone 784-4040 i ICAN I. RESS: 4751 Mustang • C-4-YUe- f d t )S Iltci✓ imti 5S/( Z- Street Address, City, State, and Zp Code _ Interest in Property (check appropriate box): • ti Owner of Property ❑ Contract for Deed Owner ❑ Lessee, Operator, Manager ❑ Agreement to Purchase ❑ Other (explain) documentary evidence of applicant's interest in the property_may_be required before final Clty action of this request PROPERTY INVOLVED: Address/General Location 47S( itt ttSTA- cci-cl-t. At Pub/O S V.ei,r) AIM Ss-11 L Legal Description or Property Identification Number pH.' 17 3° 1-3 1-3 Dao Lot 1 , Block 1 ,Moundsview 'Industrial Park No . 2 r(,S 0....1.-. Legal Owner: Name/Address IbYNo.-, epN �usyi:es, �%nc, 475( 04us7�•.C_ ctrCk , avN)s i1. L.✓( MIL/ SS7 z... Present Use (check appropriate box): . ❑ UndevelopedNacant ❑ Single Family Dwelling 0. Duplex/Two Family Dwelling ' ❑ Multi-Family (No. of Units ) ❑ Business/Commercial Establishment n Industrial Establishment . ❑ Other (explain) _ Property Classification: 0 Abstract 0 Torrens REQUEST: Site Plan REview *Please note: Applicant may be responsible for additional fees associated with e review % 0 request C` I HEREBY DECLARE THAT THE ABOVE STATEMENT ARE TRUE. /'( SCE-( 6041v G. 5� 5 ignature , , , t Rezoning 5200/acre.minimum$200.maximum 51.000 Park Fund Dedication reef Variance R-1 to R-2-57 5.all others$200 Oate Paid Conditional Use Permit. R-1 to R-2-575.all others$200 Receipt Number Stip-e 44`. ,et( Coded c'S ,00 eveloo.r fan Review 5100/acre,minimum 100,maximum SSC0 Total Fees Paid �,e7_ �tQd ' r Mina ubdivisian Si 50 Oate Paid for Subdivision $250 plus$250 deposit Receiot Number d' `, .,? 739,3 Comp. Plan Amendment 5200 -,-.:,:;(4.11 4 ,�4° � Wetland Alteration Permit 5550 plus deposit determined by Staff Additional Fee Paid ,�.44 Cate Paid i Wetland Suffer Permit S10 &s i-„ "t/N0684/44‘'''''�-� Receipt Number zia Planning Sign $50 ,I-4`. �' , PUO $350 -,1,,,..-'4'11.-‘h---'-' e. PU enament 150 Date of final acxon . fi"" -----p--71, . a APPRCVED 0 ;D5_,a. i : ' Q �F�. .eau.. �� f�cxr„ y c Date z�/1s Planning Case No. 907 GS Admin Acca x ,- ,� ..... Waft 3-13-95 Opportuniti¢,-Challenges The Marketing Task Force evaluated Mounds View's opportunities and challenges by asking several questions? 1. Does Mounds View have an identity? 2. Can others identify with Mounds View? 3. What do people like about Mounds View? 4. What would people like changed about Mounds View? Task force members asked these questions to a variety of individuals including: • Mounds View residents, non-residents, employees working in Mounds View that don't live in Mounds View and friends/relatives/business associates not associated with Mounds View. Through these interviews, the task force was able to identify Mounds View's opportunities and our challenges as it pertains to people's image of the City. Opportunities • Access to freeways • Access to semi-skilled workforce • Average household incomes • Good entertainment facilities • Great police protection • Location to good shopping facilities and work • Neighborhood parks and recreation programs • Nice,large,wooded residential lots • Politically aware residents • Pro-business attitude • Quality schools • Quiet and friendly people • Relatively close to downtown yet not too close to the Cities • Safe and affordable housing opportunities • Small town community feeling,prideful community,clean neighborhoods • Streets well maintained Challenges • Lack of an identity City of Mounds View gets mixed up with City of Mound Mounds Views association is the town next to Fridley/New Brighton/Blaine or Mounds View High School No unique establishment that people can identify with • Deteriorating apartment quality • High taxes • Lack of landscaping along Highway 10 • Residents have difficulty with some City ordinances • Simply a place to drive through to get somewhere else • There is no clear definition of the boundaries of Mounds View 2 'Draft S-13-95 Target Audiences • Residents children families seniors • New Residents young families • Business Leaders current prospective • Site Selection Consultants • Development Interests • Recreational User • Commuters who drive Highway 10 • Entire Metro Population • Media • Political Constituents City of Mounds View Vision Statement We see Mounds View as a community that is receptive toward the diverse interests of its citizens and businesses. Mounds View will be seen as a progressive community that takes pride in being a leader. A cooperative spirit exists between the government and citizens. As a result, our community thrives and prospers. 3 Draft S-13-95 Programs Communication-Marketing Material" Objective: • To increase communication with the public regarding City services and programs and the community of Mounds View. Strategies: • Evaluate-current communication and marketing materials and their distribution to ensure coordinated,informative,professional materials which send a message that'We take pride in our community and care about the residents and businesses." Resident Guide Concept: • Improve and expand the production process,distribution and information provided. Execution: Overall Improvements: • Take the time to make sure that all pages are neatly staggered,use pastel colors and bold headings to provide for an easy to read,attractive package of materials. • Use the services of volunteers to assist with the production of the guides. • Update information on a annual basis,incorporating vital changes quarterly. Specific Improvements: • Continue to keep the current format with pull out sheets. This is both cost effective and easy to read. • History Section-expand this section and note that the complete history book is available at City Hall and the local library. • Provide a separate section regarding cable information-what channel,what is televised, schedule of programs,etc. • Include a pull out street map. Explore production with the assistance of advertisements from local retail businesses. Designate City Hall,parks and golf course. • Include a list of businesses. • Through business sponsorship,include a coupon for a game of golf and/or lesson for new residents. • Change titles of headings to be more of an attention getter. Examples include:Change "Voter Information"to"Why Vote?","Directory of Services"-"Question?-Answers","Fire Department"-"In case of a Fire" • Include contact names with depai tments under the"Quick Reference Guide". People are less intimidated to call when they have a specific person they can talk to. • Include locator maps for -"Places of Worship"and "Schools"Sections. • Arrange Places of Worship by denomination. 4 Draft 3-13-95 • Include the following information in the City Services section. Water and Sewer-You could save money by calling the City before a Plumber. Fire Department-volunteer needed. Neighborhood Crime Watch-important to engrave property for theft identification. • Bold key messages in each paragraph under the Licenses and Permit Section. Example: Animal Control-bold"leash law and licenses are required for dogs." Distribution: • Distribute in a more proactive mariner. Currently,distribution is done upon request only and approximately 50 are distributed per year. • With volunteers,reinvent the"Welcome Wagon"concept using the new resident Guide. • Upon notification of a new resident,through water hookup notices,send a welcome letter from the mayor and council. The letter can indicate that a new resident guide is available at City Hall if they are interested in more information regarding City services. • Distribute to the management of apartment complexes. Make them aware that these guides are available at City Hall. Estimated Costs: • $150 to cover a 10%-20%increase in distribution and the postage for approximately 100 new resident letters. City Newsletter-Mounds View Matters Concept: • Continue to produce and distribute as the main communication vehicle between the City and its stakeholders with the utmost professionalism,constantly evaluating reduction in production costs without reducing the excellent quality and quantity of information provided. Execution: • Add a table of contents for easier identification of information provided. • If cost effective,evaluate the use of more photos. • Review content and cost of production on an annual basis. Estimated Costs: • No additional costs anticipated. Mounds View Community Profile Concept: • Continue to produce the glossy,attractive informational brochure that supplies business prospective with details they need to form a positive view of Mounds View as a progressive community that prides itself on the balance of quality business development and excellent quality of life. 5 'Draft S-13-95 Execution: Content: • Continue to produce every other year. • Include a map which designates Mounds View in relation to the Twin Cities. Reference the distance in miles from Twin Cities,St. Cloud,Wisconsin,Duluth,etc. • Include testimonials from local businesses regarding the business climate in Mounds View. • Include photo of the business park or of a business on the cover -potentially have the business park owner or the company be a sponsor to cover the cost of production. • Include a page of newspaper headlines on positive developments in Mounds View. • Include retail/hospitality hourly wages due to the large majority of this business base in Mounds View.— - -_— Distribution: • Increase distribution through direct mail campaigns,participation in trade shows and at all City functions. • Distribute to local realtors-commercial\industrial,retail and residential. • Distribute to human resource departments of local businesses to attract quality workers. Estimated Costs: • Additional distribution and reprint cost of community profiles is estimated at$300-$600. Mounds View Business Beat Newsletter Concept: • Continue to publish one-page business specific newsletter as a service which provides information regarding new local,state and national programs,outstanding achievements of local businesses, announcement of new businesses and other information that may assist in the prosperity of local companies. Execution: • Keep length of newsletter to one page,front and back. • Copy on light paper for easier and clearer reproduction within businesses. This allows circulation to other representatives. • Encourage businesses to inform the City regarding outstanding performances. • After 6 issues,ask the businesses if the information is of value and solicit input regarding other information they may like to see included. • Distribute at Business Association Meetings. Estimated Costs: • No additional costs incurred 6 Draft 3-13-95 Attraction Response Package Concept: • Develop a systematic package of materials that sells Mounds View's properties to interested parties. Continue to distribute letter welcoming new quality business development which offers assistance and a personal tour of available sites. Continue to distribute and follow up with all leads in a professional and expedient manner. Execution: • Continue to provide the following information: overview of available sites,available City assistance,community profile-and an invitation to personally tour sites. • Upgrade site information to include photos of sites and site plans. Contact brokers/owners of properties for joint professional production of package. • Publish a professional,attractive,easy to read overview map,showing Mounds View as predominate from other surrounding communities. Gain sponsorship for production from owners/brokers of available sites. Estimated Costs: • Cost for map and site information to be incurred with sponsors from participating businesses,land owners and developers 7 Draft 3-13-95 Buy Mounds View Firm Campaign Objective: • To expand public awareness of Mounds View businesses and services with the intent to encourage increased purchasing within the community. Strategy: • Target area residents and area employees through materials and promotions designed to spotlight Mounds View businesses and services. Execution: • Develop a reference directory of Mounds View businesses which describes the services available and the key contacts. • Work with Mounds View businesses to develop collaborative promotions such as frequent purchaser programs and value pricing programs available principally to Mounds View residents and employees. • Develop simplified,attractive map of the area highlighting the locations of key services available nearby. Distribute maps to new residents and businesses. • Reestablish a new business and new resident welcoming program operated by volunteers. In welcoming kits include materials and promotions developed to introduce new residents and business employees to the area. • Develop posters and associated materials to post and distribute in public places and area businesses featuring the concept of buying in Mounds View first. • Highlight Mounds View businesses in the Mounds View Matters newsletter and the Business Beat newsletter. Estimated Costs: • Publication of Business Directory is estimated at$2,000. All other costs would be supported by participating businesses. 8 'Draft 3-13-95 Image Enhancement Material, Objective • It is the belief of the Marketing Task Force that the City of Mounds View lacks an image to many of the residents and the people who pass through the community. The image enhances will establish Mounds View as a unique community with many attributes,including its large array of trees,its quality school system,its new golf course with bridges,wetlands and wildlife and its foundation as an excellent place to live and work. Strategies • Develop quality,attractive,professional image enhancement materials to capture the attention of— target audiences thereby leaving them with a way to identify with the community of Mounds View. Image Statement Concept • The old image statement,"Gateway to the North,"identified the City as a mere pass through point to somewhere else. The current image statement,"Quite Simply the Best",does not convey the messages in the Mission and Vision Statements. The following are three statements that the marketing task force feels best exemplifies the community spirit and progressiveness of Mounds View and clearly relates back to the mission and vision statements for the City. These statements were chosen from a larger list that was developed by the task force. They include: 1. "Bridging People and Business"-Incorporates the bridge theme,and two important contributors to the community City of Mounds View -its residents and the businesses that employ people. Mission Statement 2. "Community Spirit,Global View'-Incorporates the Mounds View, through the theme that Mounds View is not an insular municipality, promotion of cooperative relations with all its but a vigorous city with a broad focus. stakeholders, will develop a dynamic climate that recognizes 3. "MVP's:Pride,Partnership and Progress"-Establishes the ever changing needs of the that residents are proud of the community,its community. partnerships with business and its neighbors,and its Working together, we will take development. steps to meet those needs and facilitate positive changes that Execution allow us to shape the future of our City. • Mounds View Economic Development Authority to chose a new image statement from the three presented. Incorporate statement on letterhead,signage,publications,and wherever the current logo is used. Once the identity statement is chosen,evaluate the feasibility of designing a new logo that reflects the message of the new image statement. Estimated Costs: • Minor setup charge to add image statement to logo. Phase in with regular reprints of materials. 9 'Draft 3-13-95 Monument Entrance Sign Concept • In order to apprise travelers that they have entered the City of Mounds View,a large,professional quality sign(brick or wood)would be situated on Highway 10. The sign would be placed in a natural setting,potentially outside of Liberty Check Printers. • The design could be based on concepts presented in 1990;using a Mounds View designer if at all possible. A tie-in to the signage used at The Bridges Golf Course would be advisable to ensure continuity. • - Incorporate-the-new identity statement onto-the sign. • Keep the sign in good repair at ail times with attractive plantings and proper night lighting. Execution • Designate funds for the development of the sign. In lieu of an appropriation,fundraising events could be held and spearheaded by local community organizations,including the Rotary,Garden Club,Boy and Girl Scouts,and businesses. Maintenance of the sign would need to be evaluated by Public Works,Parks&Recreation and/or landowner. • Economic Development Authority to designate a location for the sign. The Marketing Task Force proposed in front of Liberty Check Printers in Mounds View Business Park. Estimated Costs: • It is estimated that the sign could cost approximately$5,000-$10,000. Banners Concept • Colorful banners would inform travelers that they are in the main area of the City of Mounds View. These"Welcome to Mounds View"banners would be hung on stop light poles in the following locations: County Road H2,Long Lake Road,County Road I,and Silver Lake Road. These durable banners would create visual excitement with a contemporary,vibrant look. Execution • Designate funds needed to purchase and install the banners or coordinate fundraising activities initiated to pay for the banners. • Approve banner program with MnDot. • Work with Public Works,Fire Department and/or MnDot to hang and maintain the banners. • Evaluate purchasing of special event and holiday banners. 10 Waft 3-13-95 Estimated Costs: • Approximately 10 banners is proposed at a total estimated initial cost of$1,200-$1,500. Additional banners for seasons,festival,etc.would cost an estimated$50-60 a piece. Other Marketing Ideas The following ideas were briefly reviewed by the Marketing Task Force. If approved,in concept,the Marketing Task Force would be willing to continue to develop these ideas and provide a framework for implementation in late 1995,early 1996. Good News Campaign Concept • Develop a campaign to enhance Mounds View's image by encouraging stakeholders in the community to spread good news about the City of Mounds View. Execution • Meet and market the campaign through the a local Realtors Coalition,Neighborhood Groups,Seniors Club,Rotary,Lions and Lionesses,School District and Business Association. Estimated Costs: • Minimal to no cost associated with this program. Advertising Campaign Concept • Develop an advertising campaign to market available properties in Mounds View. Execution • Produce professional Advertisements • Work with owners and/or developers of property in Mounds View to share in the campaign's execution and cost. • Place advertisements in targeted economic development and site selection periodicals contingent upon current budget constraints. Estimated Costs: • Estimate of$500 for City contribution with remaining production and advertising costs incurred by developers and land owners. 11 'Draft S-13-95 Concept • Develop an advertising campaign to spotlight key success stories in Mounds View. Execution • Identify Successes Major Developments Outstanding Small Business Recognition Home Business Success Stories Metro East Development Partnership Entrepreneurial Program Successes • Develop Advertisements and Feature Stories. • Advertise in target periodicals contingent upon budget constraints. Estimated Costs: • Development and advertisement cost estimated at$2,000. 12 Draft 3-13-95 Conclu,non Members of the Marketing Task Force are excited to continue to work on the implementation of the proposed marketing program. If the Task Force were to continue,it is suggested that the team break up into groups. Each group would be responsible for completing the particulars of an assigned program such as the Buy Mounds View First Campaign,Advertising Campaign,Good News Campaign and the implementation and coordination of image enhancers.Each group would work independently with City Staff assistance and the full task force will meet and discuss progress on programs quarterly. All final decisions for implementation would be subject to EDA approval. It is recommended that the City of Mounds View apply for a Northern States Power Marketing Grant to subsidize the cost of the proposed Marketing Program. Under the NSP grant,25%of the total cost of the community marketing program is covered by NSP funds. Program Estimated Cost Communications/Marketing Materials $450-$750 Buy Mounds View First Campaign $2,000 Monument Sign $5,000-$10,000 Banners $1,200-$1,500 Advertising Campaign $2,500 Total $11,150-$16,750 NSP Grant Share(25%) $2,800-S4,200 City Share(75%) $8,350-$12,550 1995 Marketing Budget S2,500 City Balance $5,850-$10,050 13 REQUEST FOR COUNCIL CONSIDERATION Agenda Section: i!I Illi?IJK STAFF REPORT Report Number: 95-128 2 C 3-29-95 AGENDA AGENDA SESSION DATE April, 3, 1995 Report Date: _ DISPOSITION Item Description: Water service repair at 7817 Bona Road Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; A resident notified staff of a possible water main break at 7800 Bona Road on Monday. On Tuesday, Public_ Works staff excavated the area and found a private water service was in need of repair, not the City' s water main. Staff spoke personally with the property owner, explaining the City' s policy regarding the property owner' s responsibility for water and sewer services . Ms . Sandidge was not very comfortable with this explanation, and expressed some disagreement with the manner in which the repair had taken place. I explained staff' s rationale for performing the repair, and then informed her of her right to consult the City Council regarding this repair. Prior to this writing, she did contact Phyllis Blanchard. I did meet with Phyllis and explain the situation. I suspect that Ms . Sandidge will be in attendance at the work session Monday night . I have attached the letter that was sent to Ms. Sandidge on Thursday, March 30, 1995 for your information. Michael Ulrich, Director of Public Works RtECOMMENDATION: CSU?OF nINDS Public Works 2466 Bronson Drive • Mounds View, Minnesota 55112 Telephone: (612)784-3114 • Fax: (612) 784-0548 March 29, 1995 Nis . Joan Sandidge 7816 Bona Road Mounds View, MN. 55112 Subject : Water Service Repair Dear Ms . Sandidge : On Monday, March 27, the Public Works Department was notified by a resident of a possible water main break in front of 7800 Bona Road. In the afternoon staff confirmed that water was indeed seeping out of the ground at that location. Locations were requested for the excavation of the area, and residents affected by the disruption of water service were notified that the water would be turned off at 8 : 00 am on March 28 , 1995 . Prior to excavating, it was noted that there was a residential service located in the area, and it was possible that the service was leaking. At approximately 8 : 30 am on March 28 , staff began the excavation to repair the possible water main break. When the Public Works employees uncovered the water main, they discovered that the service was leaking, and the water main was not broken. The service that was leaking was identified, by location and asbuilts, as belonging to 7817 Bona Road. When conditions exist that clearly indicate a residential service is leaking, the City does not perform the repair. This repair is the responsibility of the homeowner. In this instance, there was not enough evidence indicating which pipe could have been leaking or broken. In these circumstances the Public Works Department will perform the repair, and in the event that the residential service is leaking, the homeowner is responsible for paying the City for the work performed, and any restoration resulting from the repair. I have itemized the repair costs to date, they are as follows : Labor 42 hours $ 739 . 02 18 hours $ 494 . 85 Total Labor $1, 233 . 87 PRINTED WITH • . SOY INK.. w� recycled paper Restoration and repair of the driveway at 7800 Bona Road, and the road, are also the homeowners responsibility, because this property was damaged due to the service repair. These services will be contracted with a private company. When all restorations are completed, you will be notified of the repair costs and a final bill will be mailed to you. If any of these charges, or concerns regarding the City' s policy are in question, you may contact a council person of your choice, or appear before the council in person. If I may be of any further assistance to you, please feel free to contact me at 784-3114 . Thank you for your cooperation in this matter. Sincerely, Michael Ulrich Director of Public Works City of Mounds View cc : Samantha Orduno, City Administrator House File City Council Members CITY OF REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 5. STAFF REPORT Report Number: 95-1283C AGENDA SESSION DATE April 3, 1995 Report Date: 3-29-95 DISPOSITION Item Description: Community Oriented Policing Update Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) PA TIVIMARY; The Community Policing Task Force has been meeting for the past three months. Diane Wuori and Chief Ramacher will be at the April work session to update the Council. Tim Rama .-."-, police Chief RECOMMENDATION; W REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 6 111706STAFF REPORT Report Number: 95-1293C W AGENDA SESSION DATE April 3, 1995 Report Date: 3-29-95 DISPOSITION Item Description: Discussion with Police Department Representative Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) ,SUMMARY; Earlier this year, the Mayor requested that non-Department Head personnel be invited to attend at least one Work Session to meet the Council and discuss Department activities, their issues and concerns related to their specific department or with general City activities, and also to respond to Council questions. Officers Roger Koopmeiners and Tom Baumgart have been selected by the Department to represent the Police Department at Monday night's Council Work Session. Samalitha O� uno,1City A/ inistrator ) RECOMMENDATION: crry OFAgenda Section: 7. REQUEST FOR COUNCIL CONSIDERATION g STAFF REPORT Report Number: 9 9-1 9 f14( AGENDA SESSION DATE April 3. 1995 Report Date: 3 29 95 DISPOSITION Item Description: Discussion up Upgrade of Mounds View Drive Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; Public Works Director Mike Ulrich and I will be meeting on Friday to discuss costs associated with the upgrade of Mounds View Drive adjacent to the Silver Lake Pointe Senior Housing Project. This upgrade is a result of the desire of the Fire Department to have improved roadway access to the back (north) side of the complex in the event of an emergency. During the course of negotiations with the developer of the project, it was agreed that the City would use TIF money to make the necessary roadway improvements. Staff will have cost estimates available for the Council on Monday evening. x Paul Harrington, Community Development Coordinator RECOMMENDATION; 4*' ;43x._: $g;3:.'_ -iyi g 1. _ t.:..,. " "'a"8026� .as�tz_:,_ ,a.:.'2 8011 �} 8020 8025 8016 8015 8025 8018 8000 8021 8022 8019 N ----- -8000_8005 801 8009 8006 8000 8001 �' q 8005 9 79_1 8004 0 7981 7990 O 7981 7990 G 7989 7996 7993 7985 *�, 0 0: ' 7980 i 7975 7970 7979 7980 7969 7980 7979 7980 O 7985 F= 'ro) YQ \<,-1.co 7960 7965 7960 p 7959 7970 7965 7969 7980 7961 ;'':?N 7950 7955 7956 7949 7954 7959 7966 7950 7951 co 0 7940 7945 7946 7927 Hit i m 7934 7950 N a 7933 7930 7933 7930 7917 7940 F n n 7901 7�7932 N N N rn 7900 7900 7901 N N N N 7900 7901 N 7900 f 7897 7920 ? HILLVIEW ROAD �, ':7835ftD 7690 7887 7918 7661 co N N 786:Q 7891 N N 788, 7895 N N 17890 El N 7825 7880 7879 7880 n coo 7876 7885 7886 7867 7870 7869 7865 Ex. 7860 7835 N 7870 7877 7854 7851 7860 7865 7815 7870 _ -7805 7860 7851 a 7850 7821 p0 ..> N 7863 7842 7850 7855 3 ti� 9 7841 7850 d 7841 g N N N I780C 7801 #0 7851 7830 0 7840 7835 N x 0 O DR 7791 yA� p 782 O 7815 7790 7815 ,;t:-:•:•:-...,. 7830 7821 rn 7786 1�ry- � 781• 0 7805 : 7781 7750 1 / 7770 a 7801 fi" �i?:y i i::i.:.. 776 7769_7780_ 7800 _ 7809 3 . :.::: x:: 7775 7758 7759 7770 /013 p� 7801 W 7751 y 6 7767 7760 Cd 7741 7748 7749 7768 7767 1p ti ,...no i.,::::;:;:»;:; CIT OF ' ; REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 8 ����� t , STAFF REPORT Report Number: 95-1285C �EW AGENDA SESSION DATE April 3, 1995 Report Date: 3-29-95 DISPOSITION Item Description: Discussion of 1996 Budget Calendar Administrator's Review/Recommendation: - No comments to supplement this report Axetr - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; Section 7.04 of the City Charter requires a budget calendar to be adopted annually. Attached is a draft resolution setting forth a schedule for the preparation of the Long Term Financial Plan (LTFP) and the 1996 budget. Should Council approve of the resolution staff proposes it be placed on the Agenda for the April 10, 1995 Council Meeting. Staff awaits Council direction on this matter. RECOMMENDATION; -D4-N--.0-9-4;\ Donald Brager, Finance drector RESOLUTION NO. 4741 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION ADOPTING THE 1995 LONG TERM FINANCIAL PLAN AND 1996 BUDGET CALENDARS WHEREAS, the City Charter prescribes the requirements for a Budget Calendar under 7 . 04 ; and WHEREAS, the City Staff has reviewed the requirements of Section 7. 04 and determined the following: April 17, 1995 Staff submits first draft of Long Term Financial Plan to City Administrator and Finance Director for review. April 26, 1995 Revised drafts of Long Term Financial Plan submitted to City Administrator and Finance Director for review. May 8 , 1995 Final drafts of Long Term Financial Plan submitted to City Administrator and Finance Director for review. June 5, 1995 Draft of Long Term Financial Plan submitted to Council for review (Special Meeting 6: 00 - 7 : 00 p.m. prior to Agenda Session Meeting) June 6 & 7, First Round Department Budget Discussions 1995 with City Administrator and Finance Director June 19, 1995 Council/Staff Long Term Financial Plan Work Session (Special Meeting 6 :00 p.m. ) Revenue Estimate and First Draft of Budget submitted to Council July 5 & 6, Second Round Meetings with Departments, 1995 City Administrator and Finance Director to review and adjust Draft Budget July 10, 1995 Public Hearing and Introduction of Ordinance to adopt Long Term Financial Plan - 7 : 05 p.m. July 17, 1995 Special Budget Work Session - 6: 00 p.m. Second Draft of Budget July 24, 1995 Public Hearing and Adoption of Ordinance to adopt Long Term Financial Plan - 7: 05 p.m. RESOLUTION NO. 4741 PAGE TWO OF TWO August 1, 1995 Department of Revenue will certify LGA Amounts to Cities August 1, 1995 County Auditor notifies City of the dates which have been selected by the County & School District for their budget hearings so the City can select date of its hearing August 7, 1995 Special Budget Workshop - 6: 00 p.m. Third Draft Review August 28, 1995 Optional Special budget Work Session September 5, 1995 Optional Special budget Work Session September 11, 1995 Council to adopt proposed levy for certification to the County Auditor and select dates for budget hearing and continuation hearing, if needed October 23 , 1995 Council holds information meeting on the 1996 budget November 27 - City to publish notice of budget hearing and December 22 , 1995 hold public hearing on the 1996 budget NOW THEREFORE BE IT RESOLVED that the City Council of the City of Mounds View adopts the above Calendar for the 1996 Budget process. Adopted this day of , 1995 . ATTEST: Mayor (SEAL) Clerk-Administrator crry REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 8.a 111 STAFF REPORT Report Number: 95-1286C AGENDA SESSION DATE April 3, 1995 Report Date: 3-99-95 DISPOSITION Item Description: Consideration of Establishing a D.A.R.E Fund Administrator's Review/Recommendation: - No comments to supplement this report ill kikAt1l`,-, - Comments attached. Explanation/Summary (attach supplement she = ecessary.) SUMMARY; Police Chief Ramacher has inquired about the possibility of establishing a separate fund for donations received from various organizations for the DARE program. After discussing the matter with him I am in agreement that it would be appropriate to establish a separate fund for donations received for the program. A separate fund would segregate the DARE donations received from General Fund revenues, thus allowing easier monitoring of the donations received. Expenditures of donated funds would be segregated from other expenditures of the Police Department. This would make it more efficient to monitor expenditures of donations to ensure that they were spent for the proper item(s). For example, donations have been received for the purchase of a vehicle for the DARE Officer. It is staff s responsibility to document that those donations, were, in fact, spent for the purchase of the vehicle. Staff recommends that a DARE Fund be established to account for donations received for the conduct of the DARE Program. Expenditures would be used for the training of personnel to conduct the program, and equipment and materials and supplies related to the program. If Council concurs, staff will prepare, for Council consideration, a resolution establishing a DARE Fund. Donald Brager, Financ irector RECOMMENDATION; r RESOLUTION NO. xxxx CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA A RESOLUTION ESTABLISHING A DARE FUND BE IT RESOLVED by the Council of the City of Mounds View: 1 . There is hereby established a separate special revenue fund designated as the DARE Fund, which the Clerk-Administrator and the—FinanceDirector=Treasurer shall maintain on the accounting records and financial statements of the City and shall administer in accordance with this resolution. 2 . There shall be deposited in this fund monies donated to the City for the operation of the DARE Program and such other monies as may be designated by the Council . 3 . Expenditures of the fund may be made for the training of personnel to conduct the DARE Program, and for materials and supplies and equipment related to the program. Adopted this xxxx day of xxxxx, 1995 . ATTEST: Mayor Clerk-Administrator 1995 First Quarter Department Reports Administration Quarter Reports CM OF 9. REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 11117)6 STAFF REPORT Report Number: 95-1287C � Report Date: 3-29-95 AGENDA SESSION DATE April 3. 1995 DISPOSITION Item Description: DEPARTMENT HEAD TEAM QUARTER REPORTS Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY: 1995 FIRST QUARTER DEPARTMENT REPORTS Attached please find the first quarter Department Report for 1995. Also included herein please find each Department Head's 1995 Goal Plan. All Department Head and Management Team personnel will be present at the April 3 Work Session to answer questions. Samantha Ordun6, City Administrator RECOMMENDATION; CUTYOF REQUEST FOR COUNCIL CONSIDERATION Agenda Section: OM�IDD� STAFF REPORT Report Number: OEW AGENDA SESSION DATE Report Date: DISPOSITION Item Description: Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; ADMINISTRATION In February, at the follow-up to the January 28th Strategic Planning Work Session, the Council identified four goals and related actions for the 1995 FOCUS 2000 Five Year Goal Plan. The following first quarter actions and activities are directly related to the four identified goals. While I describe an activity overview, Tim Cruikshank and Cathy Bennett have been more descriptive in their attached summaries. GOAL NO. 1. : REVIEW AND IMPLEMENT AN ECONOMIC RE/DEVELOPMENT PROGRAM ACTIONS/ACCOMPLISHMENTS: * Continued to monitored the Anoka County-Blaine Airport Master Plan activities ** Published newsletter article informing public of MAC proposals, past-present-future activities. ** Processed information for newly appointed Airport Task Force. * Processed on-going redevelopment plans for proposed Mermaid expansion * Monitored 1995 TIF legislation, updated Council, initiated and maintained network contacts. ** Prepared TIF brochure for legislators * Met with K-gas owner to determine future uses Samantha Orduno, City Administrator RECOMMENDATION: PAGE TWO * Participated in ground-breaking ceremony for Silver View Pointe. Continue to monitor construction. * Facilitated City support for Northridge Properties' MHFA application. Continue to monitor bankruptcy activities and apartment conditions. * Monitored development of Small Business Loan Program * Processed Everest's request for Building N TIF assistance. * Executed Sherwood Estates Agreement GOAL NO. 2 . : DEVELOP A PLAN TO ENHANCE THE LIVABILITY OF THE CITY * Facilitated organization of Manufactured Home Park Committee and initiation of park closing ordinance. * Monitored development and approval process of Nuisance Ordinance. * Monitored code enforcement activities, conducted hearings on disputed actions. * Monitored CDBG/HOME application approval process and County selection process. * Facilitated City funding for DARE officer's cooperative venture with Saturn for purchase of DARE vehicle. GOAL NO. 3 . : DEVELOP AND IMPLEMENT A PLAN TO IMPROVE THE CITY'S INFRASTRUCTURE * Monitored the proposed signalization of Pleasantview * Initiated March 8th Public Works presentation on infrastructure replacement/maintenance opportunities * Monitored Highway 8 and County Road H reconstruction through meetings with Ramsey County. GOAL NO. 4 . : PROVIDE SOUND FINANCIAL MANAGEMENT, COST EFFICIENT SERVICE DELIVER, AND EFFECTIVE COMMUNICATION * Monitored the water shut-off policy development and approval process. * Completed Council Teambuilding and Council/Staff Strategic Planning Work Session, development of Five Year Goal Plan and publication document, including 1994 Accomplishments. PAGE THREE * Initiated and continued to facilitate the Community Connections Committee * Participate in new membership activities with North Metro Mayors and East Metro Development Corporation. * Monitored 610 development through membership on 610 Coalition Board. * Reviewed Honeywell Energy Evaluation proposal. * Prepared for Police Arbitration, testified on behalf- of -the City * Prepared 1994 and 1995 compensation summaries * Monitored exploration of alternative insurance program proposal * Monitored participation and link-up activities for FreeNet program. * Monitored golf course operations, personnel selection and expenditure activities. * Finalized 1995 Fee and Permit Schedule * Coordinated Lake Region Hockey's charitable gambling application. ADDITIONAL ACTIVITIES: * Filed Term Limits Amendment * Attended 1995 NLC Congressional Conference * Continue membership on LMC Board of Directors, Ramsey County Private Industry Council, Pipeline Safety Council CRY®F REQUEST FOR COUNCIL CONSIDERATION Agenda Section: O��DS STAFF REPORT Report Number: ��� AGENDA SESSION DATE Report Date: DISPOSITION Item Description: Administrator's Review/Recommendation: - No comments to supplement this report 410 - Comments attached. --- -- ---- --- --------- Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; 1995 First Quarter Report Assistant to the City Administrator EMPLOYMENT ACTIVITY In March, Brus Von Ende was selected from a very qualified field to fill the Golf Course Club House Manager/Instructor/Range Manager position. Also in March, Kurt Johnson, the Golf Course Superintendent resigned to take a position at a golf course in Northern Minnesota. Since this time, preparations for filling this position have taken place including advertising for a Golf Course Grounds Superintendent. The vacant, part-time Custodian position was filled in early January. Steve Andert, who is also employed at the Shoreview Community Center was selected from the group of interested candidates. POLICY DEVELOPMENT A Family and Medical Leave Act policy that reflects the Federal, State and City policies regarding this leave was drafted in January. Work continues on the upgrading of the job descriptions to include ADA language. UNION CONTRACT NEGOTIATIONS The arbitrator's award for Union wages and benefits for 1994 and 1995 was received in mid-March. Since then many Pay Equity runs have been conducted to determine compliance and paperwork completed to ensure proper backpay is given to Union employees. RECOMMENDATION; IA 0;194 Tim Cruikshank, Asst. to City Admin. INSURANCE Presentations were given to all staff members regarding alternatives to health, dental and life insurance. More information is forthcoming which will help to determine the best course of action. AFFIRMATIVE ACTION A compliance report for 7/94 to 12/94 was filed with the MN Department of Human Rights. FOCUS 2000'Steering Committee The Steering Committee met in early March and is preparing a report to be discussed at the May Worksession. The report will identify which Focus 2000 issues have been or are scheduled to be addressed by the Council and those that have not been included for further action. FOCUS 2000 IMPLEMENTATION PLAN The 1995 Five Year Goal Plan is scheduled for delivery the first weekend in April. NEWSLETTER The newsletter editorial board met and assisted with the coordination of articles for the January/February and March/April editions of Mounds View Matters. INTERNET After months of work, the City has gained access to the information superhighway. 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C• ca a) ca 0 -C+., N �O C Q. a) co to L ar C Q . 0 E E y E O : :i: E. •O co 'E C ' C d d r C = C (, :::,-,::::::::::::...:::i: Co d N co to U m 0 > a.i ;<:: C C a) N — v7 '- 6 L L a) 4- C. co ....•.0,... +•+ 00.2N QCo o `o U) c a) 4.. ` co ++ O O V- ++co a n U C �G�' w d >• H � N Q a C o C cn co 0 : c0 co :° v) .EE— Q 0 � .a O cco a) > O cp 0 MOUNDS VIEW ECONOMIC DEVELOPMENT AUTHORITY REQUEST FOR EDA CONSIDERATION STAFF REPORT EDA WORK SESSION DATE: Agenda Section: Report Number: Report Date: DISPOSITION Item Description: 1st Quarter Report/1995 Goals Executive Director's Review/Recommendatio • -No comments to supplement this report -Comments Attached Explanation/Summary(attach supplement shee necessary) SUMMARY: Economic Development Business Retention and DevelopmentIMarketing January-March 1995 January: • Attended two business forums/meetings including the Metro East Development Partnership Annual Meeting and Suburban Chamber of Commerce monthly breakfast meeting. • Prepared and distributed press release regarding The City of Mounds View's change to program budgeting. The press release generated articles in both local papers (Focus and Bulletin). • Assisted MSP Real Estate in the preparation and distribution of a press release announcing the development of Silver Lake Pointe Senior Housing project. • Prepared and submitted a CDBG application to Ramsey County for the rehabilitation of Woodlawn Terrace. • Participated in Community Resource Partnership multimedia presentation regarding the North Metro Business Retention and Development Survey process. • Actively responded to 4 inquiries regarding commercial/industrial space in Mounds View. • Met with Irondale High School Career Counselor regarding pilot program to link local businesses with potential high school graduates. • Met with 7 local businesses, developers and financial consultants regarding City programs and economic development opportunities. • Established 1995 Economic Development Commission Work Plan. • Mailed letter and survey to over 600 businesses in Mounds View, New Brighton, Blaine and Arden Hills regarding need for a hotel and conference center in the North Metro Region. • Held first Highway 10 Subcommittee meeting to discuss Highway 10 Vision and Action Steps. • Met with City of Crystal to discuss retail redevelopment and streetscapes. Cathy Benne f' , Economic Development Coordinator February: • Worked with Minnesota Department of Trade and Economic Development to complete Part I of an Economic Recovery Grant for a local Mounds View Business. Prepared EDC and EDA resolutions of support and solicited letter from Ramsey County Commissioner in support of the City's application for the company. • Collected and summarized results of the Hotel\Conference Center Survey for review by the Economic Development Commission. • Prepared a summary of the Business Retention Survey responses in relation to signs for review by the Economic Development Commission. Information was passed along to the Planning Commission for consideration in revising the sign ordinance. • Completed site selection survey for company regarding NorthStar Light Industrial-Property. • Prepared EDA resolution approving Highway 10 Vision Statement. • Completed the first week long National Economic Development Professional Course on Economic Development Financing in Minneapolis. • Actively responded to 7 inquiries regarding commercial/industrial space in Mounds View. • Attended the Metro East Development Partnership Educational Forum on "Working with the Media". • Prepared Business Loan Program concept at the recommendation of the Economic Development Commission for approval by the EDA per resolution. • Prepared and mailed notice to Mounds View businesses regarding meeting with County Commissioner to discuss delay of realignment of Old Highway 8. Prepared and mailed EDC resolution urging Ramsey County to keep realignment of Old Highway 8 scheduled for 1996. March: • Completed Marketing Program for the City of Mounds View in conjunction with the Marketing Task Force. • Completed the summary of Part I of the North Metro Business Retention and Development Business Survey for review by the Economic Development Commission. • Set guidelines for business retention meetings with Economic Development Commission members, targeting companies on list of target industries and those that were not surveyed through 1994 retention process. • Prepared resolution in support of target industries for future development and attraction of businesses in the City of Mounds View • Worked with Western Bank and City of Mounds View Development Attorney regarding participation agreements, application and resolution to support the use of excess tax increment financing for the business loan program. • Met with Casserly Molzahn &Associates regarding the preparation of current and projected schedule of excess tax increment financing funds in the City of Mounds View. • Mailed letter to local businesses regarding participation in business\school pilot program and met with Irondale Career Counselor and North East Metro Technical Program Coordinator to discuss implementation of an apprenticeship program with Mounds View businesses. • Actively responded to 2 inquiries regarding commercial/industrial space in Mounds View. • Completed physical inventory of parcels on Highway 10 to be reviewed by Highway 10 Subcommittee. • Monitored Tax Increment Financing Legislation, attended three hearings regarding proposed legislation and prepared and distributed an informational document regarding the City of Mounds View's use of Tax Increment Financing. • Participated in retention call to a local Mounds View business who is looking for new facility space. Offered the facilitation of assistance with financing, training, site selection and utility rate reductions. • Collected and reviewed downtown and main corridor redevelopment plans to be reviewed by Highway 10 Subcommittee from the following Cities- Apple Valley, New Brighton, Columbia Heights, Chanhassen, Eden Prairie, and Hopkins. • Attended three business forums/meetings including LMC Legislative Review forum, Suburban Chamber of Commerce general membership luncheon and Metro East Development Partnership Economic Advisory Committee meeting. en N NO N O. • . ,4 -tC ° d ° U a8 M 'O U •,-. 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[ / } 22 m 2 ,§ ( 82 ƒ . / k § u \ \ ) ƒ/ � m A o k ° 8 t0 vi 14. kHi/ / k t § /a 8 CL) a e § .§ t G § ƒ § k . § D•$ \ � / \ Aa $ 0,f k52 § / © / \ <2 § « \ A < oA tom « < 2 k .ct § 0 t / 'E R &= oc:iu > Finance Quarter Reports CIT '°F REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 97ASTAFF REPORT Report Number: W AGENDA SESSION DATE Report Date: DISPOSITION Item Description: Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY` FINANCE DEPARTMENT QUARTER REPORT • The 1995 Budget Book was completed and distributed in mid January. A special thank you to Dorothy Peterson, who made certain that all the Program Narratives and Resource Allocation Sheets had the same format, and who also found and corrected many, many incorrect spellings and other errors. Also thank you's to: Kitty Hickok and Mary Tatarek for proof reading budget numbers; Lynette Morgan for numbering pages; Sharie Linke for cover designs and graphics; and to all budget preparers for all of their efforts in our successful conversion to a new budget format. • Kitty Hickok finished up year end payroll reporting in early January and employee W- 2 Forms were distributed. • Payment was made on our Revenue Note to Sysco on January 26. Outstanding balance on the Note is $344,793. Original Note was for $534,069. • The Department prepared and submitted many reports requested by various State Agencies in February. They include: Adopted Budget Report Report of Outstanding Bonded Debt Survey of Sewer Use Data Report of Outstanding Tax Increment District Debt • Finance staff has been working on preparation of the Comprehensive Annual Financial Report and audit workpapers and schedules during the first quarter. • The Finance Department Staff has been meeting with Kurt Johnson and Mary Saarion to discuss the receipting, safe handling, and depositing of Golf Course revenues. Proposed procedures will be reviewed with the City's auditors prior to implementation. • I met with Carl Bennettson of the R.L. Youngdahl Agency to learn the benefits of RF. ,OM NDAT g the Agency as the City's insurance agent. I saw no compelling reason to c ange insurance agents. All of the services that the Youngdahl Agency offers are also offered by the Charles Clysdale of the Maguire Agency, our present insurance agent. • I met with our insurance agent, Chuck Clysdale of the Maguire Agency, on March 24, 1995. We are starting to prepare information to submit to the underwriters at the League of Minnesota Cities Insurance Trust(LMCIT) for the renewal of our liability, property and casualty, and workers compensation insurance coverages. Our renewal date is July 1, 1995. • The auditors began their field work March 27, 1995. They should complete it within two weeks. • The 1995 Goals & Work Plan of the Department are attached for your review. w w w V C0) 0 U I— H n n O 0 0 w _0 WO W _0 O ~ �' 111 Q W W LO U = �c) ,n �c) co Lc-) Q �' w a JF- In a I- rn rn 0• rn rn rn rn rn aWI- () G. Q V aQ N N F N N N N N - aQQ 2G 2p , .- > zo z0 z0 Q_ a 0 3 m CO CO O O z c c Y z 0 o �°, 0 0 NV a. Y N O C Y V U)111 = ILI Og cm w ,,5 ce 0 O a) V N L Qa) N i = w Z CD N = _ pH �H F- I- O 0 m mi m in z v 0 3CV y W w p U) w Id Q h °- O. L a 0. .. a ., .... fa C bA NO 0 a O ('� Ila) CO 6A 0) a •_ E Obi LEI E o — by = L A •0. E •� mi UI co a) a, Z �- EQ >, w a a) 0. Z ... -a.' 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U 0) 0) WWI as (0 up A c X c a X 0 0 0 E GO laRI - 1.1 O '' a. u u . .— fa as ._ idi 3 Na) a) L L a) L a) L O 0) 0) w co s coI. 120 0 *+ o el, m CO Hm L CO E •2 Q .. V V•. y fQ w i. a '0O = h fQ WI Li. = i0 a) `C N CL O :: Co N c il i. C 6. -44 -0 y vi .0 cm VI 9- a) ia Ta a. Iv c U) 0 3 Qas a- CU a o a) a- 'S .- ... , a as 2 as V N La) ` > O 7 O -o ,= o o o 4+ o m E O a' D a' .V = a) o C •rzt L 0 E O . o 0 o o ed V t` a V a0) = ca cu co L• 1:1 V = • = O . t O = : 0 o Z E a 5 Z AI A qing ° >. A y:, (1' A ati ✓ " V ii cu vi z V z o W = CO Community Development Quarter Reports CM OFREQUEST FOR COUNCIL CONSIDERATION Agenda Section: IITOSSTAFF REPORTReport Number: � AGENDA SESSION DATE Report Date: DISPOSITION Item Description: Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; The following is a brief capsule of the 1995 1st quarter activities of the Community Development Department. Building * A total of 94 building, heating and plumbing permits were issued during the Quarter. This represents a 32% increase over the same time period last year. Additionally, yearly inspections of rental properties were scheduled for April and May. * The Building Inspector attended two seminars conducted by the North Star Chapter of the ICBO during the quarter. Engineering * Provided Engineering support for proposed Highway 10 pedestrian bridge. * Continued work with Evergreen Land Services regarding County Road I easements (1987 project) . * Finalized integration of Housing database with City Geographic Information System. * Assisted Public Works Director with development of pavement management system. ) L1.....-. �.. Paul Harrington, Commuu'lty Development Coordinator RZECOMMENDATION; -2- Planning * Completed and adopted Mounds View Nuisance Code update. * Completed Adult Uses Ordinance (scheduled for Council consideration in April 95) . * Drafted Automobile Dealership standards (to be considered by Council in May 95) . * Began work on drafting of Manufactured Home Park Closing Ordinance (to be presented to Council in May 95) . * Processed Planning Commission Cases as necessary. Recycling * Continued with recycling promotion and reporting. Preliminary data for the quarter indicates that tons collected and participation rates are at levels comparable to the same time period last year. * Organized City-wide clean-up day to be held May 20, 1995. Housing * Completed Housing Stock Analysis and made formal presentation of findings to Public and City Council. * Began establishment of Citywide Multi-Family apartment managers coalition. * Attended sessions on CDBG funding requirements, availabilities and objectives. Code Enforcement * Coordinated computer tracking of code violations with building permit software. * Assisted with inventory of actual vs. allowed land uses of properties within the City. * Department representative to Community Policing Committee. 1 W W C.) C.) 0 0 g 1- D I- r r U O O i 0 (8 404 la te owl 404 g ow W O rn i° rn 0 W O to 3 QJ ~ To2V QO. 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E c V �+ o o c oar Ir o a) -a MC �0 a o 2 ° o a al 0) V L o c go 4 me Lu a^ 5 a, 0 aw Y ._ 6- - O U O u_ E a_ c a 0 W 2 0 U I— n O Z Lo 1.0 a) 0)WO_ a) 0) ~ W SI rn rn L- Zp(75 Li. o Q Lis � a) 0 aV con Z w Ca E Cl) z 01.14 "C. 'TZ CO E Ili F) 3 3 cs AI ca Z CL C- 40 o 0 ccawl a V t ed e b o ui as 4 `c a) iso a Z o E § co of g ▪ Q c la as :,' a0) c c di c Q. v E 0 0 0 0 0 4 s ? Public Works Quarter Reports CM OF REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 1110,08STAFF REPORT Report Number: � AGENDA SESSION DATE Report Date: DISPOSITION Item Description: Administrator's Review/Recommendation: - No comments to supplement this report 1-1 )41L-2 - Comments attached. J Explanation/Summary (attach supplement Lets--as necessary.) SUMMARY; FIRST QUARTER REPORT 1995 Sewer Department: *Cleaned Sanitary Sewer, 10,000 feet *Began Sanitary Sewer Manhole Inspection *Assisted in getting the TCAAP Metering Station in Operation *Rebuilt Generator and Trailer for Portable Generating and Wired Lift Stations. *Attended: Waste Water School, 3 days NSP Seminar, 4 hours Competent Person Training, 1 day Inspection Seminar, 1 day Seal Coating Seminar, 1 day *Rebuilding Fresh Air Blower at the Groveland Lift Station. *Assisted with Snow Plowing and Sidewalk Snow Removal *Assisted on Water Main Breaks *Made Video of Sewer for Council Meeting *Provided information to the League of Minnesota Cities on a Sewer Backup Claim *Assisted in Break-room Remodeling '7) �l l is /a ael Ulrich, Director of Public Works RECOMMENDATION; -2- Shop: *Designed Squad #931 to match #941 and #942 *Mounted Auto-Lube System on the Vactor *Repaired #941 Front Bumper Cover, Reinforcement Bar, Molding, Isolator, Reinstalled Push Bar and Lights *Installed new Diesel Fuel Pump *Assisted in Break-room Remodeling *Attended: Tire Repair Seminar Competent Person Training Elgin Sweeper Clinic Turf Maintenance Pesticide School *Assisted in (2) Water Main Breaks *Assisted in City Projects (ie. Panels at PD) *Cleaned and modified DARE Vehicle Streets/Storm Water Department: *Installed Load Limit Signs *Sanded Sidewalks *Opened all Storm Drains, TWICE *Filled Pot Holes (40-60 hours) *Attended: NSP Safety Seminar Elgin Operators Seminar Bike Trail Seminar (in conjunction with Parks Department) (Gary) Concrete Training Seminar Hazardous Waste Seminar (3 days-Mark) Hazardous Waste Seminar (1 day-Mark) Turf Maintenance Pesticide School (Tim F.) Sealcoating Seminar *Constructed Security Gate for the Police Department *Began Street Rating Program with SEH (Pavement Management Program) *Assisted on (4) Water Main Breaks *Installed and/or repaired (6) Street and Traffic Control Signs *Assisted in Remodeling of Breakroom *Began Boulevard Repairs *Assisted in Training New Employees Water Department: *Installed a new Pressure Reducing Valve at Well #1 *Removed Pump from Wells #1 and 2 for Inspection and Repair. (Wellhead Maintenance) *Purchased new Personal Computer for Water Readings and Testing *Repaired (5) Water Main Breaks. (Still have (1) to fix on Spring Lake Park Road) -3- *Purchased New Cat Backhoe and used it on Water Main Breaks *Attended: Sewer School (Hanggi) Inspection Workshop (Hanson) NSP Damage Prevention Workshop (Hanson, 1/2 day) Water Refresher Workshop for Licenses (Hanggi) *Went to Spicer and Clara City, Minnesota to Inspect Well Pipe and for Information on Well Pumps for Wells #1 and 2. (Wellhead Maintenance) *Pumped a Total of 96,052,000 gallons of Water INIIIIIIIMIIII C U C 0 CV W W U d 0 cc?' a 0 co u) +' `� c `) _ O) O O) O) C O O O C6 >, 0 O CO co 2 "6 O 0 d ISS C a ! 7 C C c Fm- 2 rn 0 a W W W a< Ln 0) 0) 6) W CI 0 0 rn 7 O LO F. Z O a— F Z 0 0 _ c O aO rn a)` a`) C a 0 O a a) 8 H u .0 .0 •0 V F Q In E. 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SUMMARY; POLICE DEPARTMENT QUARTERLY REPORT * Two new computers were received and installed. Pat and Dave Brick were hooked up to the network. * A Community Policing Task Force was formed. Monthly meetings are planned with a report to the Council in the Spring. * The Department received titles on two vehicles that were forfeited as a result of driving violations . We are planning to sell these vehicles in the Spring at an auction. * Two new Reserve Officers were appointed. Rick Schmidlin and Jeff Ramacher started in new positions about a month ago. * New furniture was purchased and installed in the squad room. Also, a new lunchroom table and chairs were purchased. * Ray Long was appointed to the Civil Service Commission. * A COP FAST grant was applied for and granted for the hiring a police officer to work on community policing. * Investigator Nelson attended a three day seminar in interrogations . Investigator Siluk attended a juvenile conference in Alexandra, Mn. Tim Ramacher, Police Chief RECOMMENDATION; -2- * A DARE vehicle was purchase in part from donations from the Community. * The following is excerpts from the 1994 yearly report comparing major crimes with 1993 . Also included is traffic tags and AO's: 1993 1994 Homicides 0 0 Robbery 4 2 Assault 12 19 Arson 4 8 Theft 397 375 Burglary 68 57 Vehicle Theft 38 45 Criminal Sexual Conduct 5 3 528 509 Traffic Tags 1469 2135 Administrative Offenses 1367 888 1P. ,I1MIIIP 4111111111011. ' O 00 0 I- I- I- O 0 0 i i WO rn Lo rn Ci W0 `, OZ 0 0) 0) rn W O 0 0 E' I= w CC o' CC < HW O IX 0 rn QF- W Lr) z Li' Z 5a' OP 0 2 2 2 v � 0 E 2 2 < 0°- 0 Q Q Z0 Cl) CO c=n Z0 w w co w z0 w Z w O CO m m QE Cl)z C z z U U J d 00.. w w w V 0 w w m m 0. 2 2 Cl) = _ I wct A co > > > w U U U "- - w I =w U U a CP W Q Q Q Lu Lii c~ V i) _ I 0 0 z U z CL M a 0 zCL CC 2 2 < < a Q 0 < < N m m m U) CINc000 '-u"- w w W w lid a a F• a rimJ Q s o IA• a ov in 1 O1 w W I_ �! 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U m a a iv ' d g Q rx a ba 1.1 i 0 co 1 11, Lu Cr Q Z W U Z U Q am a • O a aa. CI cco z cc Q0 W W 'V: 5 CC a. z z c � a. W o W J re co ELI V w w CC o i 1 Parks, Recreation and Forestry Quarter Reports WY OFREQUEST FOR COUNCIL CONSIDERATION Agenda Section: ITOSSTAFF REPORT Report Number: W AGENDA SESSION DATE Report Date: DISPOSITION Item Description: Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; PARKS • RECREATION • FORESTRY QUARTERLY REPORT JANUARY • FEBRUARY • MARCH 1995 PARKS DIVISION: • Plowed park entries and parking lots, shoveled park building entries. • Outdoor ice rinks — maintenance workers on split shift. • Prepared specifications and processed bids for mowers and park truck. • Ordered supplies and materials, i.e. field chalk, field paint, seeds, fertilizers, vehicle repair parts. • Purchased and installed cupboards in park buildings. • Repaired compressor system in water truck. • Repaired brakes in water truck. • Repaired broom several times. • Conducted daily tasks: trash removal, park inspections, repairs to buildings. • Met with Ramsey Waste Removal and toured parks. • Re-shingled Lakeside Park picnic shelter. • Installed tennis nets. • Removed graffiti from Lambert Park. • Installed shelving at Silver View Park picnic shelter storage room. • Recruited Park Patrol volunteers. • Submitted three preliminary grant proposals. • Staff attended the State Bicycle Conference, attending sessions on trail design and marking for on-street use. ▪ Staff attended Istea funding project procedure meetings at Met Council and MNDot. • Staff prepared preliminary memorandum for MNDot and included in the RFP for engineering services. • Staff discussed improvements to Oakwood Park as recommended by Little Lakes Little League (LLLL) with joint funding. Parks, Recreation & Forestry Dept. January-February March, 1995 Quarterly Report Page Two • Staff facilitated the process for adoption of new comprehensive Park Ordinance. • Staff arranged and facilitated interviews of six firms who submitted proposals for design/engineering and inspection services for pedestrian bridge. • Staff attended training: Entrapment Seminar, Water Recertification, Chemical Applications Seminar. • Staff prepared a parks facility brochure for park users. RECREATION DIVISION: • Supervised activities and staff at park ice rinks. • Held weekly rink staff meetings. • Prepared spring activities brochure. • Recruited and hired spring recreation staff. • Formatted City Goals brochure. • Formatted January/February and March/April City Newsletters. • Staff prepared specifications and solicited bids for portable restroom facilities. • Staff prepared specifications and solicited bids for softballs and baseballs. • Staff researched prices and purchased youth athletic equipment. • Youth athletic programs were planned and advertised with opening registration on Saturday, March 18. • Held adult softball registrations in March. • Facilitated regular community committee meetings including: Festival in the Park Committee, Mounds View Community Theatre and Mounds View Garden Club. • Solicited and received program evaluations for customer input regarding on-going programming activities. • Staff met with neighboring communities to coordinate join activities for Junior and Senior youth softball. • Staff began scheduling community use of Hillview and Groveland Park buildings after rinks closed. • Staff attended workshops on Aquatic Revenue Facilities, Park Patrols and completed certification in Festival Management. • Staff is serving on State committee to better define data privacy requirements. • Staff attended Bethel College Jobs Fair to recruit summer recreation staff. • Staff designed and formatted 8 page special Golf Course Newsletter. • Staff received $775.00 arts grant. Parks, Recreation & Forestry Dept. January-February March, 1995 Quarterly Report Page Three FORESTRY DIVISION: • Forestry crew trimmed trees in parks, concentrating most time at Silver View Park. • Forestry crew trimmed boulevard trees as time allowed. • Forester prepared specs and solicited bids for 1995 tree removal services. • Forester prepared and submitted tree grants. • Staff_prepared_information_for_spring_tr_eesale_program. __ • Forester prepared specifications and solicited bids for trees to be purchased with grant funds received in 1994 and carried over for 1995 spring planting. • Forestry crew mulched City Hall front landscaping. • Staff solicited applications and hired seasonal forestry crew members. GOLF COURSE: • Ordered supplies for clubhouse, office, scorecards and pencils, retail and other items. • Ordered equipment: tables, chairs, office furniture, range balls, range baskets, range mats, range tees, range ball dispenser, range picker and cage, freezer and refrigerator, safe, rental clubs, pull carts, and other items. • Interviewed vending services companies for candy, pop, chips, and sandwiches sales. • Researched licensing needs for vending operations with State Department of Health and State Department of Agriculture. • Assembled golf course benches. • Solicited cost estimates for various printed materials including envelopes and stationary. • Ordered a master golf course rendition from Williams, Gill and Associates. • Assisted in the preparation of a Manager/Pro job description. • Assisted in interviews for Manage/Pro position. • Negotiated lease of 12 power carts. • Assisted in design of lighted Highway sign for 35W. • Ordered sign for County Road J and with assistance of Parks crew, installed the two-sided sign. • Prepared a golf course update for the City Council. • Organized 1994 golf course expenditures in budget categories. • Met with Finance Director several times to verify and account for golf course finances. • Collected information for insurance agent. • Prepared written materials for magazine publications, newspaper articles, staff and council information, city newsletters, flyers, etc. • Arranged publicity opportunities through yellow pages directory, Sunday newspaper feature, golf coupon books. • Cable TV shows — introduction of Brus von Ende, Golf Course Manager/Pro and "Golf Tip of the Week". • Ordered greens flags — installation pending. • Prepared newspaper ads for seasonal workers. 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(Clal O O V a) O C := .4 C E = 0 as - ' at .0 O a) O as E >, O O O m SZ H g 0 = >,.c .�. 0. a) Oi = 2 • sZ+_ •E O rte+ Q C 0 - O Cl) ..c cl) .c Cl) c0 •al 0 C 0 -0 C N 111 O a) La 0 as 0 � 0 E � 3 •E as 0 7 OE .5 0 0 0 Ea) sz+, 't O > O N YO 0 to -a a) j N °a 0 W co .C2 < CC d co !L ca cn arf OF REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 10 STAFF REPORT Report Number: 95-1288WS OEW AGENDA SESSION DATE Apri 1 3. 1995 Report Date: 3_29-95 DISPOSITION Item Description: Discussion Regarding 1995 Compensation — Position Reclassifications Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) ,SI3IMMARY; At the special Work Session held on Monday, March 27, staff presented several 1995 compensation options for non-union and union personnel. Council determined that union compensation shall remain consistent with the Arbitration Award. It was also determined that non-union compensation could not be resolved without additional information. Attached please find print outs prepared by Tim Cruikshank which outline the 1994 salaries (at the step paid at year end, i.e. , if someone is slated for a step increase mid-year, that step increase is factored into the salary) and the expected salary at the following percentage increases: 2 .5%, 2 . 95%, 3% and 3 . 5%. If the Council desires a starting point lower than 2 .5%, we will have the computer at the meeting and Tim can quickly calculate(: alculate( the totals while the discussion is taking place. Samantha Ord no, City Administrator RECOMMENDATION; A tt N• OO N Tr OD OD to 00 0 1s Lo 0 N. 0D CD O0 OD co Tr . T N T CD CD I- C? TOONOTrTrTrOMODODNNNC") M1. r. 00N00TOTCD O T T CV CV CA CD CA CV CV CA N. N. M Nt tM CD OD to LO L) d• ,- N. O OD 00 M T0000CAMMMOCO03030T01s N. CID O1- M ,- M OOCnU) 00 NNI. 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Q (Oa n o V U a)) a`) M '8 :E -575 -5 -67575 -5 »03 > j is i3 i3 3 3 3 3 is o oCOcoocoo > (n asaaaa_ aao_ , (n 22222MMM22 (n ary OF REQUEST FOR COUNCIL CONSIDERATION Agenda Section: cors STAFF REPORT Report Number: DEW AGENDA SESSION DATE Report Date: DISPOSITION Item Description: Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; Two requests for position reclassification have come before me for consideration: reclassification of the Public Works Division Secretary's position to a Department Secretary and Engineering Aid, level 2 .5 to level 3 .5. The reclassification of the Public Works Secretary was discussed last year during the Budget process, but was delayed until 1995. Money was placed in the "95 Budget for this reclassification which Council is requested to consider at this time. The Five Step Plan for the Department Secretary is: STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 $24,261. 12 $25,777 .44 $27, 293 .76 $28, 810. 08 $30, 326. 40 The current Public Works Secretary was hired as a Division Secretary. Since that time her responsibilities have significantly increased (please see attached memo from Public Works Director, Mike Ulrich) . Her duties and position description is now that of a Department Secretary. Currently salary is $25, 272 . It is suggested that the position be reclassified, effective April 11, to Step 2 of the new position with advancement to Step 3 (pending satisfactory performance) in one year and to Step 4 in two years and Step 5 in three years. The attached memo from Community Development Coordinator, Paul Harrington, outlines the request for reclassification of the Engineering Aide. Staff is seeking Council consideration of the two proposed position reclassification. Sam..ntha Or uno, City Administrator RECOMMENDATION; MEMORANDUM MEMO TO: Samantha Orduno, City Administrator FROM: Michael Ulrich, Director of Public Works/ DATE: March 20, 1995 SUBJECT: Reclassification of Tracy Juell Since the split of the Public Works/Community Development department over a year ago, the Public Works Divisional Secretary position has assumed many additional responsibilities . Listed below are several of these areas : - Clerical assignments for all divisions, including Parks . - Scheduling and maintaining training. - Processing and granting road restriction permits . - Specification typing and advertising. - Accounts receivable and payable . - Scheduling of appointments for staff . - Accountability of One-Call locating. - Maintains Public Health and Hazardous Waste permits and data. This is merely a short list of the many duties that Tracy performs in addition to her other areas of accountability. These tasks are more pertinent to the duties of a department secretary. This position is ultimately in charge of all office correspondences and contacts . Tracy' s exemplary performance of her duties and responsibilities as the department' s first contact, is a key reason for our excellent image and efficiencies . Conversation to reclassify this position had taken place during the 1995 budget process, therefore funding is available in this year' s budget . At this time it is my recommendation that this position be reclassified to department secretary. I would further recommend that since all wage increases were delayed due to the pending arbitration award, that this reclassification be retroactive to January 1, 1995 . Should you have any questions or concerns regarding this matter, please feel free to call me . cc: Tim Cruikshank, Assistant Administrator Tracy Juell, Public Works Secretary Personnel File MEMORANDUM TO: SAMANTHA ORDUNO, CITY ADMINISTRATOR FROM: PAUL HARRINGTON, COMMUNITY DEVELOPMENT COORDINATOR DATE: March 30, 1995 SUBJECT: RECLASSIFICATION OF ENGINEERING AIDE Since the reorganization of the Community Development Department in May of 1993 , Engineering Aide Jim Hess has assumed a number of the responsibilities which were previously a part of the City Engineers ' position description. His increased accountability falls into the following areas: * Lead engineer on City Staff. * Staff engineering contact on road reconstruction projects. * Assist in designation and allocation of MSA funds. * Provide engineering work for City projects (Police Department parking lot layout, layout of ballfield next to City Hall) . * Engineering (utilities) review of all Planning Cases. In addition to the aforementioned, Jim is also responsible for the maintenance of the City GIS system as it relates to infrastructure. Further, Jim's value to the City is augmented by the fact that his technical knowledge allows certain engineering issues to be handled "in house" rather than utilizing the City Consulting Engineer. Stanton identifies four (4) grades of Engineering Technician or Aide. Jim's current salary range places him at approximately 2 . 5 on the Tech scale. His current 5-step, hourly pay range (in 1994 dollars) is as follows: Step 1 Step 2 Step 3 Step 4 Step 5 $11. 31 $12 . 02 $12 .73 $13 . 43 $14 . 14* * Current salary Because of the increase in level of responsibility for the position, I would recommend that an adjustment in the Engineering Aide's salary be made. In reviewing the Stanton Tech scale, an appropriate level appears to be 3 . 5. The 5-step, hourly pay range (again, 1994) under that scenario would be: Step 1 Step 2 Step 3 Step 4 Step 5 $14 . 47 $15. 38 $16.28 $17. 19 $18. 09 The Engineering Aide position is funded entirely out of Water and Sewer and, therefore, would have no impact on the General Fund. I have spoken with Mike Ulrich, Director of Public Works, and he shares my sentiments as to Jim's value as - an employee and, is comfortable with the increase in salary being funded out of Water and Sewer. I appreciate your attention to this request. If you have any questions, please do not hesitate to bring them to my attention. cc: Jim Hess, Engineering Aide Personnel File CM OF REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 11. 111176 STAFF REPORT Report Number: 9 5-1 2 R9C AGENDA SESSION DATE April 3, 1995 Report Date: 3-29-95 DISPOSITION Item Description: Update on Employee Insurance Alternatives Administrator's Review/Recommendation: :-`" - No comments to supplement this report ►1 ? - Comments attached. Explanation/Summary (attach supplement s1i ets"as necessary.) At the March, 1995 Council Worksession, staff presented Council with information on an alternative plan for employee health, dental and life insurance coverage. The information included a comparison of the benefits City employees currently receive to a new plan called Public Employees Insurance Program (PEIP), and a breakdown of the new rates and resulting cost savings that would be realized by the City and employees with dependent coverage. Since then, detailed information and presentations were given to all City employees informing them of the implications of changing insurance providers. After presenting all of the information to City employees and listening to comments about the options, the scenario that would offer the greatest benefit to all is to change health care groups from LOGIS to PEIP, stay with the existing dental arrangement, which is to continue to contract directly with HealthPartners and to contract directly with Commercial Life, our current provider, for life insurance. A meeting is scheduled for April 5 to begin enrolling employees in the new health insurance plan which would be effective May 1, 1995. This staff report is provided as an update to this item. 400019)41 Tim Cruikshank, Asst. To City Admin. RECOMMENDATION; • CM OF REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 12. 111706STAFF REPORT Report Number: 95-12900 W AGENDA SESSION DATE April 3, 1995 Report Date: 3-29-95 DISPOSITION Item Description: Discussion of Safety of Airport Drive and County Road J Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. ) Explanation/Summary (attach supplement shee : :. necessary.) SUMMARY; Councilmember Trude requested that staff research the feasibility of removing a portion of the noise barrier at the intersection of County Road J and Airport Drive to increase the visibility and safety of this intersection. The Minnesota Department of Transportation (MNDOT) was contacted to determine the procedure for this removal if the Council desired. The attached letter from MNDOT addresses this request, indicating the City can remove up to two sections of the barrier at City expense with prior consultation with MNDOT Maintenance. Public Works Director Mike Ulrich has been asked to calculate an estimated cost for this removal if it were completed in-house. He will be present at Monday's meeting with this information. Also, the Police Chief is contacting the Blaine Police Department to help determine the number of accidents that have occurred at the intersection since 1/1/94. This information will also be available at Monday's meeting. Tim Cruikshank, Asst. To City Admin. RF,COMMENDATION; o""Es04 Minnesota Department of Transportation o 5 Metropolitan Division Golden Valley Office 2055 North Lilac Drive ropTv, Golden Valley,Minnesota 55422 March 29, 1995 Mr. Tim Cruikshank Assistant to City Administrator City of Mounds View 2401 Highway 10 Mounds View, MN 55112-1499 Dear Mr. Cruikshank: In response to your telephone conversation with Harvey Scheffert on March 22, 1995 and your request to review the design for a portion of the inplace concrete post and wood planking noise barrier located at County Road J and Airport Road, we are providing the following information. The existing condition has been reviewed by Mn/DOT's Geometric, Pre-Design, Noise Abatement, and Final Design Units. The intersection and noise barrier as constructed exceeds minimal horizontal sight distance standards for passenger vehicles which we normally design for with an intersection of this type. The minimum sight distance for a stop condition (2 lane roadway on County Road J and 45 m.p.h. speed) is 450 feet. Please refer to the enclosed plan view that identifies and details the two scenarios: 1. A vehicle stopped at County Road J and continuing across County Road J and northward on Airport Road. 2. A vehicle stopped at County Road J and making a left turn on County Road J to go west. It should be noted that in both cases identified above, a passenger vehicle has the opportunity to stop in the median of the crossover on County Road J, if required. (Trucks using this crossover in the two scenarios mentioned would not have the opportunity to stop in the median area. Trucks would also need additional sight distance to traverse the intersection, due to the truck length and slower rate of acceleration. However, it would seem that few semi-trucks would be using 85th Avenue and making this maneuver.) Also, vehicles may encroach on the 10 feet (D) distance shown on figure 5-2.01B, to increase driver sight distance. With this investigation, we have confirmed that the intersection and noise barrier configuration, as constructed, meets Mn/DOT's standard horizontal sight distance requirements for this type of intersection. An Equal Opportunity Employer Mr. Tim Cruikshank March 29, 1995 Page 2 You have indicated that some residents of your community or others using the intersection seem uncomfortable and have complained about the existing condition. (This may actually be a"psychological" affect, as the noise barrier presents a closed-in feeling. That affect may still be present even with a portion of the noise barrier removed.) Due to the concerns you have received regarding the existing condition, Mn/DOT would not object to the City of Mounds View removing a minimal portion of the inplace noise barrier, if you believe that would satisfy those concerned, provided that: 1. The removal and all costs incurred will be the responsibility of the P �' City of Mounds View. 2. Mounds View authorities will contact the Mn/DOT Maintenance Superintendent for that area (Chuck Harris - telephone 582-1435) to determine whether Mn/DOT's Maintenance Office would like the removed materials salvaged and delivered to a specific location. If not, the removed material will become the property of the City of Mounds View. 3. The removal portion shall be no more than 2 sections. (The length proposed to be removed should be reviewed and approved by Chuck Harris.) 4. All areas disturbed due to the removal will be restored with turf establishment by the City of Mounds View. 5. It is understood that the City (and not Mn/DOT) will be held responsible in the future for any recourse from residents due to the possible loss of noise abatement resulting from removal of this section of noise barrier. If you have any questions or need additional information, please call either me (797-3051) or Harvey Scheffert (797-3037). Also, please inform us of any future decisions you make regarding this issue. Thank you for contacting Mn/DOT and informing us of your concerns, so that we might investigate this situation. Sincerely, Susan . Klein, P.E. Design Engineer Enclosure cc: Jim Hansen Harvey Scheffert AmmM 13. CM OF 1119 REQUEST FOR COUNCIL CONSIDERATION Agenda Section: ����� STAFF REPORT Report Number: 95-1291WS ��� AGENDA SESSION DATE April 3, 1995 Report Date: 3-29-95 DISPOSITION Item Description: Update on Candidacy Filing Fee Administrator's Review/Recommendation: - No comments to supplement this report Allk-11911* ' ir -41 - Comments attached. Explanation/Summary (attach supplement shee : :s necessary.) ,SUMMARY; Please find listed below the information you requested regarding candidacy filing fees . I contacted the following cities . Listed below are the cities and their fees : Blaine - $5 . 00 Brooklyn Center - $5 . 00 Circle Pines - $2 . 00 Columbia Heights - $5 . 00 Coon Rapids - $10 . 00 Falcon Heights - $5 . 00 New Brighton - $5 . 00 Roseville - $5 . 00 St. Anthony - $5 . 00 A4‘4w,v4g-A,, Miche . e Severson, Administrative Secretary/Deputy Clerk RECOMMENDATION; -2- I have provided below a quote from Minnesota Statutes, 205 . 13 , Subdivision 3 relating to filing fees . See Minnesota Statutes , 205 . 13, Subdivision 3 : "Unless the Charter of a City provides the amount of the fee for filing an application or affidavit of candidacy for city office, the filing fee for a municipal office is as follows : (b) In second and third class cities; $5 . . . " NOTE : It appeared to me that from the answers I received from the other cities , most cities followed statutory requirements for fees . COSTS AND DUTIES RELATING TO CANDIDACY FILING ▪ Filing (notarize signature ) - 2 week period of time ▪ Put packet together (budget, forms , sign information) • Make packets of regular meetings available (agendas ) ▪ When filing closes provide the County with the candidates ' name ▪ Answer general policy questions and pass requests on to City Administrator ▪ Respond to complaints on sign locations It is my estimation that there is a cost of $150 to $200 spent per candidate with regards to their filing for City election depending upon how much information is provided to each candidate. shall require a majority vote of all the members of the Council, unless otherwise provided in this Charter or by state law. Subdivision 2. An ordinance or resolution passed under the initiative power shall not be repealed or amended by the Council except by submission to the voters of the question by the Council at a regular municipal or special election. Section 3.11. Review and Revision of Ordinances and Indexing of Resolutions. The City shall review, revise and rearrange its ordinance code and its resolution index with such additions and deletions as may be deemed necessary by the Council at least once every two years. The ordinance code and the resolution index may be published in book, pamphlet, or loose-leaf form, and copies shall be made available by the Council at the office of the Clerk- --- —Administrator-for-general-distribution- to the-public -for a reasonable charge. -- Incorporation in such a code shall be a sufficient publication of any ordinance provision not previously published, if a notice is placed in the official newspaper for at least two successive weeks that copies of the codification are available at the office of the Clerk-Administrator. CHAPTER 4 NOMINATION AND ELECTIONS Section 4.01. The Regular Municipal Election. A regular municipal election shall be held on the first Tuesday after the first Monday in November of each even numbered year commencing in 1980 at such places as the City Council shall designate. At least fifteen days prior notice shall be given by the Clerk- Administrator by posting a notice thereof in at least one public place in each election precinct, and by publishing a notice thereof at least once in the official newspaper of the City stating the time and the places of holding such election and of the officers to be elected. Failure to give such notice shall not invalidate such election. Elected and qualified officers provided for by this Charter shall assume the duties of office to which they were elected on the first business day in January following such election. Section 4.02. Filing for Office. No earlier than seventy days nor later than fifty-six days before any municipal election, any resident of the City qualified under state law for elective office may, by filing an affidavit and by paying a filing fee to the Clerk-Administrator in an amount as set by ordinance, have his/her name placed on the municipal election ballot. Section 4.03. Procedure at Elections. Consistent with the provisions of this Charter and applicable state laws, the Council may by ordinance further regulate the conduct of municipal elections. Except as otherwise provided by this Charter and supplementary ordinances, general state laws on elections shall apply to municipal elections. Mounds View City Charter 4 r y 3 _ ry =c.D-c Si E- ,.. '- - cui u C OST_u G c.m •C u r�` - _I • V; cUj G � 7 LU. 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G E,p mv) C wA Av,p C C t U7 V, kr V ti= a- N u Vi u a - OMa"' a 4 > G ,p NC > c uCc. a C, = c c c w. o m > o o m ° C RI 0a,D . c , EEEry O OC N ^. N N N N N O O,n 3 u N N 'GG O mm 1 i I i MOUNDS VIEW ECONOMIC DEVELOPMENT AUTHORITY r A REQUEST FOR EDA CONSIDERATION STAFF REPORT April 3, 1995 EDA WORK SESSION DATE: Agenda Section: 3 Report Number: 95-1281C Report Date: 3-28-95 DISPOSITION Item Description: Discussion of Marketing Program as Proposed by the Marketing Task Force /- Executive Director's Review/Recommendat..^ -No comments to supplement this report s + -Comments Attached Explanation/Summary(attach supplement sit-, necessary) SUMMARY: The Marketing Task Force has been meeting monthly since August of 1994 to review the needs of the community and develop a marketing program to increase the image of the City. The attached is the final draft of a marketing program for the EDA's consideration. Members of the Marketing Task Force are excited to continue to work on the implementation of the proposed marketing program. If the Task Force were to continue, it is suggested that the team break up into groups. Each group would be responsible for completing the particulars of an assigned program. Each group would work independently with City Staff assistance and the full task force will meet and discuss progress on programs quarterly. All final decisions for implementation of each program would be subject to EDA approval. It is proposed that funding for the program come from existing Budget,NSP Grant dollars,Business Donations and Fund-raisers. Most of the programs are concepts. Each concept needs to be further developed with the approval of the EDA. The costs associated with the programs are estimates based on the concepts presented. The marketing task force would like feedback on the program and the support to continue in the implementation of the programs. A presentation will be given by members of the marketing task force and City Staff at the April 3rd work session. i / , / EconomiN= elopment Coordinator Waft S-13-95 City of Mounds- View Marketing Program Introduction • Some of the most consistent feedback that was received from "The implementation residents during the Focus 2000 visioning process in 1993 was the of a creati'e urgency to enhance the image of the City of Mounds View. As a successful marketing result in-September-of-1994-a Marketing ask Force-was-created b - � g-Ty program will Barry the Economic Development Authority(EDA)to focus on developing the City into the next a comprehensive marketing program for the City. The Marketing century with a Task Force was charged with developing procedures for marketing reputation as a the benefits of the City to businesses and generating image cooperatioe, enhancement tools for the general public. progressive community" Task Force Members: Focus 2000 Initiating the participation of different interests and talents was key in the selection of a creative task force made up of five business representatives and three residents,each with varying degrees of marketing and communications expertise. • Mel Brandi resident and owner of a printing company called PrintMaster • Susan Fisher resident and marketing representative with General Mills • Sheri Grone Paster Enterprises-Marketing Director for Mounds View Square • Charlie Hall Owner of Mermaid Supper Club-years of marketing experience in the entertainment business and as a business owner. • Dan Hall Mermaid Supper Club-degree in communications applying expertise marketing restaurant,bowling center and night club.. • Debbie Hamernick Sysco Minnesota,Vice President of Human Resources and MIS • Beverly Kontola Liberty Check,Marketing Operations Director • Debra Oman resident with vast expertise in the design and production of company brochures. The task force held seven meetings since October of 1994. The following report includes the collaborative recommendations from the Marketing Task Force for information to be included into the City of Mounds View's comprehensive Marketing Program. These recommendations are only the starting point of the full program and,if approved by the Economic Development Authority,implementation should begin in the second quarter of 1995. 1 MIIR 711HYa01,i 6E1917—Id 0 I 11 1 i -*\ 1 Il V3db 9N14NOd t [A ei aa: 0 n , _____., . . ,,, / . /9 dG09Z'9 %/ 00 r-I g 4 t, ,9L X�@L 7// CIHY r r M2� � ____________ ______ __ � ._ . _ ________ _ ] . 1 __ . . ,„ __ _ / r //r / /- moi/ J90009 81 0'69 13131A a J9 0Z 001 X @S 111 `t'9 I I Z01. X 091 / ' ,1 : ___ -Z _ . 'A Sa001A C - I,- e1111! 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