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Agenda Packets - 1994/02/07
AGENDA_ FEBRUARY 7, 1994 COUNCIL WORK SESSION 740P•M 1. Presentation of Senior Housing Project Proposed by the Westminster Corporation (Samantha Orduno) 2. Discussion Regarding Participation in Anoka County Chamber of Commerce's Superfund Coalition (Samantha Orduno) 3. Consideration of Request for Vacation of Right-Of-Way, Dynex Industries, 4751 Mustang Circle (Paul Harrington) 4. Quarterly Report and Discussion of Environmental Quality Commission's Recommendation to the City Council Regarding Recycling Service in Multiple Family Dwellings (Carla Asleson) AGENDA FEBRUARY 7, 1994 PAGE THREE 10. Discussion Regarding Fire Contract (Samantha Orduno) • 11. Discussion Regarding Engineering Service Contract_with_SEH (Samantha Orduno) 12. Continuation of Discussion Regarding Holiday Time Off (Samantha Orduno) 13. Discussion Regarding Request to Rice Creek Watershed Regarding Cleaning of Judicial Ditch and Culvert Sizes per Councilmember Quick (Samantha Orduno) 14. Discussion Regarding Participation in North Metro Mayors Association (Mayor Linke) REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 1• 11111178 STAFF REPORTReport Number: 94-1051WS ° AGENDA SESSION DATE February 7, 1994 Report Date: 2-3-94 DISPOSITION Item Description: Presentation of Senior Housing Project Proposed by the Westminster Corporation Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; Westminster has submitted, via FAX, their formal request for TIF assistance for the proposed 80 unit senior housing project. While staff has not had sufficient time to review the current request (received it on February 2nd) , the proposal appears to be consistent with the Council's goal for a senior housing project subsidized with TIF funds. The proposal has been reviewed very preliminarily by Jim O'Meara who commented that the proposal has merit if: 1. The Council wishes to provide $1.5 million in pay-as-you-go TIF assistance over 15 years and 2 . The Council is confident that Westminster can deliver a quality development. At the January Work Session, staff reported the reference check that staff had conducted on Westminster. The references were very favorable. Additional follow-up will, of course, be done to ensure that all the principals have a positive history of accomplishing previous development projects on time and within the expected parameters. Staff recommends that subsequent to the Westminster presentation, the Council set a special meeting time to review the project with Jim O'Meara to determine the City's official position. Z4-11 } -0 Samantha Orduno, City Administrator RECOMMENDATION: 02/02/1994 17: 1 7: 38= • 6 S 12-33te6-4'565 MSP "" :✓..ya .. ur t' 4� PAGE ti02 i �,4,t LR:O .ILf `4m .•u , P. 1;'.r3\-1A:4'• i ; YrY + ` `k 1414CtKlitp • '• • ..t MSP real estate services I n c . February 2, 1994 Ms. Samantha Orduno City Manager City of Mounds View 2401 Highway 10 Mounds View, MN- 55112-1499 - - RE: SENIOR HOUSING MOUNDS VIEW, MN Dear Samantha: Enclosed is the information you have requested that we submit with our application for TIF funding and our Planned Unit Development: 1. ) PUD Application 2. ) Resume / Track Record of Developer 3. ) Site Plan of Proposed Project 4. ) Project Description 5. ) Preliminary Financial Projections REQUEST Our request to the City of Mounds View is 4-fold: 1. ) we request that the city approve our PUD plan to build an 80-unit, 3-story senior apartment building as outlined in the enclosed site plan. The PUD would be conditioned upon the project obtaining adequate TIF funding, tax credits and debt financing. If said financing is inadequate, the zoning would revert to its existing classification. 2. ) We request that the city grant this project 15 years of "pay-as-you-go" TIF funding in an amount equal to 90% of the tax increment generated from the proposed project. The 15 years would commence once the property is fully assessed for real estate taxes, and the precise amount of TIF funding to the project would be determined once real estate taxes have been established. 02/02/1994 17: 36 612-336-4565 MSP PAGE 03 3 . ) We request that the city defer all fees associated with building permits, zoning approvals, TIF approvals, etc. until construction loan closing. 4 . ) we request that the city enter into an exclusive Development Agreement with Westminster and MSP to build this project. PROJECT The project will be an 80-unit apartment community available exclusively for seniors 62 years of age and over. We plan to locate this property on a 2.7-acre parcel on County Road and Mounds View Drive, just south of Highway 10. The property will be an attractive 3-story elevatored building with underground parking. There will be ample common space including a large community room with full kitchen, crafts room, and library. The building will be super energy efficient meeting or exceeding State of Minnesota energy guidelines and will be constructed with a low maintenance exterior. The project will be functionally efficient for seniors' needs and aesthetically appealing. The project also has an ideal location that is within walking distance of parks, drug stores, other convenience retail stores, and public transportation. DEV&EWJR The developer will be a joint venture between Westminster Corporation and MSP Real Estate, Inc. Westminster Corporation is a non-profit corporation whose mission is to provide affordable housing for people with low incomes. Westminster has a 20-year track record of providing over 2600 units of affordable housing to Minnesota residents. Westminster will act as co-developer, property manager, and coordinator of services to residents. MSP Real Estate, Inc. is a development and construction firm specializing in affordable housing. Milo Pinkerton, the President of MSP, has been involved in the development and construction of over 600 units of affordable housing. Since its inception in 1988, HSP has completed approximately 170 units of multi-family rental housing specifically targeted to seniors. MSP'S construction company is headed by an individual with over 20 years of construction experience, including over 2100 multi-family units. MSP will be co-developer and general contractor for this apartment project. $INANCING In order to provide a high quality rental housing community that is affordable to Mounds View's seniors, we need to assemble a layered financing package that includes conventional mortgage loans, equity raised from tax credits, and "pay-as-you-go" TIF assistance from the City. The TIF assistance is critical to enabling this project to access adequate debt and equity capital to make this project both feasible and affordable. •`yypfYY,JJ�,.. .C `i'J : • t _.I' yy ri a .44 �:.i � .. .w'•'i ..� �. .� . ^aY3.b'.i i��� 'r �• ,.,r,.'a r.. '!I vi; 02/02/1994 17:38 612-336-4565 MSP PAGE 04 The majority of funding for this property will come in the form of conventional mortgage loan financing. We anticipate being able to raise approximately $2,920,000 in long term mortgage loan financing (63% of costs) . The remaining funding for this property will come from an equity investor who will acquire housing tax credits and fund equity dollars. The federal government provides these tax credits to investors based on project costs and the number of units that will be set aside for residents who earn at or below 60% of county median income ($20,800/year for 1-person households and $23,800/year for 2-person households) . In order to receive the tax credits, we must provide a deed restriction stating_ that these units will remain affordable for 15 years, which we will extend for an additional 15 years. We anticipate being able to raise approximately $1,750,000 in equity from the sale of tax credits to an investor. In the state of Minnesota, housing tax credits are allocated to projects based on a competitive application process administered by the Minnesota Housing Finance Agency (MHFA) . Without the City's TIF assistance, we would be unable to access tax credit financing, thus making this project infeasible. In other words, the City's TIF assistance allows us to leverage approximately $1, 750, 000 in equity financing that might otherwise not be available. SIF` CALCD,T Q f Our preliminary discussions with the Ramsey County Assessor indicate that the property will generate the following real estate tax levels, and thus the following tax increment: Value 80 units X $43 ,000/unit $3,440, 000 Title II taxes = $320,000 land X 3.4% X 1.4487 = $ 15, 761 - $3,120,000 building X 2 . 3% X 1.4487 = $ 103. 958 Total Annual Tax = S 119,719 SAY S ,..120.000 let full year tax increment = $ 120. 040 Current Land Tax (7.628) Total increment generated = 112, 372 Requested 1st year TIF assistance = $101 134 r'. {{t' , PW . , A I f •? „ l R``_` ^Y ::J, , 02/02/1994 17:38 612-336-4565 MSP PAGE 05 PHMJ II Westminster and MSP intend to pursue the development of a similar senior apartment community on adjacent land once this first phase is underway. We would anticipate submitting a formal request to the city for TIF funding and PUD approval at the time the phase II proposal is ready to proceed. $ENEFIT8 To CITY The city of Mounds View will accrue a variety of benefits from its assistance to this property: 1. ) The City will convert a minimal-tax-generating vacant lot into a tax-generating asset, 2. ) The City will help provide its long-time residents on fixed-incomes an affordable rental alternative. 3. ) Seniors moving into new rental housing will free-up existing housing stock for younger residents to move-in. 4. ) Additional residents will help support nearby businesses. 5. ) Senior residents will receive an ideal location adjacent to major services. 6. ) The City of Mounds View Will receive an architecturally aesthetic structure which will communicate a quality image to the community. We hope the City of Mounds View will look favorably on the aforementioned requests. We look forward to working with you towards a successful completion of this project. Sincere ,Anikki Milo Pinkerton President cc: Joe Holmberg v11.ate: V ., • i'`'m 1. 'r JiS .11,' 11 ' �, •,- .7--',', Is :V *j,1 7 1 - 1 Y' ,1I '��...;,epf d1; r:, -.w "' ',, :kt' _ 1'I „ off. '4 .�. . ,44102',,.,.1 -,.3''{ 1441. 1.1..^`,. r ..'q :t:�';!. 'U);, 02/02/1994 17:38 612-336-4565 MSP PAGE 06 /20/94 18:41 FAX 617 784 340z 1r1+I yr a' CITY OF MOUNDS VIEW PLANNING APPLICATION APPUCANT: Westminster Corporation/MSP Real Estate, Inc. Phone 291-1750 ADDRESS: 328 W. Kellogg Blvd. St Paul, iii .55102 Street Address, City, State, and Zp Code interest in Property (check appropriate boo): p Owner at Property 0 Contract for Dead Owner O Lessee, Operator, Mainsger a Agreement to Purchase (currently negotiating) ❑ Other (1110:10ain) Doaur arne+Y irdickWico of applkanto Inmost 1n IND property be r gtdred before final OW acs eras mount__- - PROPEarr IN OLV Q Address/Qenerei LdcatIon_ rtin st t r of_aty Rona tJ' "=rds Vi R"—r=, Liglapeciptiff t Pro arty Identification Number 1, Block 9, silver Lake wazda Legal Owner: Name/Address M -:1 s • 2510 Mid Ave. Minneapolis P? 55404 Present Use (check appropriate bast): • rgi Und dopedlVaostd ❑ Single PFemiiy Dwelling ❑ Duplex/Two Partly Dwelling ' ❑ Munn-Femlly (Na of Units, ) - ❑ Business/Commercial'Eriabrishment • © Other Industrial(explain) str(tsl� nsFirttertt Property Chi ❑ Rostrad ❑ Torten' „ . Approval o� a.PUD far an $0 =i l inn R Ranine- �„p_.t�,.er�� ' , ESTE'' is coef regent.gra, peceiving.odea t�{tg — -" partyDt financc�ng. -If hdequate, tures .Y *i 11..s:sveit `moo its sod-Mug zoi> q clan ifs i_,cation__ ,� . *Prase trots Appiicsrs may be responsible for aeeltlonel i essvcisted i• . - - t!e, •meet --- . .. ..... . ._ _.------. .__= 4 ,.. ABOVE STATEMENT ARE TRUE. -. �� -• •- - ... ... _� --- • I HEREBY DECLARE THAT THE $ig f9 is.tlisreirinri* Msillemefe**:rtvssw *+e lie mmair ****femeirsio rair+ire* Plum*q yrs.mietiR+t+ret WM ira,ieesn$1.000 Park Plod id Dedbeio 1 Poo - — • Penn!Ve Velars a1,o Rd-1178`r VI CO so Dago foe Wtrr+� Csmdb red Lios t R•1 m 1+4-V&di Wool POO Cads Avo«I 575 oevdap;las.Platt Review ataioraera,e,tnirneset t0o,1e,oikeRr++MO TOe�ir�*''� atom lkdoi eon HMO plus deposit wed p""b'i MO,sora SCO Camp.Plan Amonan+ent 8 /t4tlQe tat ADO Pale motional Mardon Penenk *50 plus deposit detwer 4 by Mos Pfd Wane i WI * s Soo 1150 0elpt Number _ -- ng P Jo $0s0 Oat.at 4+111 avian�R,.nde+artt APPPIovEO ❑ OWED p "r14 .--6 r oar Mannino' Cee.Mo. �....Admin.Account No. 02/62/1994 17:38 612-336-4565 MSP PAGE 07 PROJECT DESCRIPTION The Mounds View Senior Apartment Homes are being proposed on the vacant land at the Northwest corner of County Road I and Mounds View Drive, just south of Highway 10. The property is conveniently located close to shopping centers, support services, the library, a city park, and public transportation. Westminster Corporation and MSP Real Estate, Inc. are creating this building exclusively for seniors 62 years and over who enjoy an active, independent life style. Optional meal, nursing, housekeeping, and other support services are available on an independent, individualized basis. This building will be comprised of 80 one-and-two-bedroom units in a three-story elevatored building. The building will be constructed with an attractive low maintenance brick and vinyl exterior. The design also calls for gabled roofs. The building has a "V-shaped" design which provides for a semi- private entryway area. The entryway will contain attractive landscaping for residents' enjoyment. The project will also contain approximately 22 on-grade parking stalls and 54 weather- protected underground stalls. The building will contain a spacious lobby and lounge area with ample space for socializing and gathering. There will be a large community room equipped with a full kitchen and storage capacity to provide maximum flexibility. The building has also set aside space for a library, and arts and crafts area. Each floor will also contain a laundry room as well as additional storage units. Hallways will be well lit with energy saving light fixtures, and each unit will have its own entryway offset to provide residents an area to decorate to their personal taste. The building is contemplated to contain 65% one-bedroom units and 35% two-bedroom units (which may be modified according to feedback from the market study and focus group sessions) . Rents will start at a tremendously affordable rate of $480 for a one-bedroom and $580.00 for a two-bedroom unit. All rents include heat. Underground garage stalls are projected to cost an additional $35. 00/stall. One-bedroom units will be over 670 sq.ft. whereas, two-bedroom units will be over 900 sq.ft. Approximately 75% of the apartment homes will be income restricted. Tenants annual income for a one person household cannot exceed $20,800 and $23,800 for a two person household. These amounts are adjusted annually. The remaining units will have no income restrictions and will thus be rented at market rates. �x .� 3 A ; ,;. `• �v.'"Mrr '-fir., 1 ty '�1 �r dry •��w .• K ;a rC.':as . -+Easy.. Air .....�."�fR R�k.�"S'.iiiir�,a. .. ..,.a . �;a' F ;t� VY • 'r y r -' 02/02/1994 17:38 612-336-4565 MSP PAGE 08 Each unit will contain a large kitchen with an appliance package including disposal, frost free refrigerator, range, and double sink. Cabinets will contain additional wall blocking so as to make them more easily convertible for wheelchair access. Bathrooms will be extra large to allow for wheelchair accessibility. Each unit will contain ample closet space and will also contain a separate walk-in storage space. Units will be air-conditioned with individual sleeve air conditioners.. Heat will be supplied through a hot water, gas-fired central boiler system. Each resident will have a thermostat to control their own unit temperature. Units will also be equipped with emergency call service and an intercom security system for additional resident safety. Construction is anticipated to start by fall 1994 with an occupancy date of early summer 1995. This building of superior design quality is anticipated to fill a strong need in Mounds View for affordable Senior Housing in an excellent location for Seniors. Mound.des a" te 4 ° .•.s.i • J _ #3!si1-"4..c,,' -"4,..c,� 441 rtsi. .)3f rY i'yJ!. y' 02/0211994 17:3B 612-336-4565 MSP PAGE 09 ASSUMPTIONS DATE 24-Jan-94 PROJECT NAME MOUNDSVIEW/SENIOR NUMBER OF UNITS 80 YEAR 1 1995 OCCUPANCY 95.00% RENTAL INFLATION 3.00% EXPENSE INFLATION 4.00% TAXES UNIT $1,500 OPERATING EXPENSE/UNIT $1,950 ANNUAL RESERVE/UNIT $150 RESERVE-INTEREST 3.5% -- - - APPLICABLE ANNUAL RATE 8.36% % OF BLDG QUALIFYING 73 .00% 1. USES LAND $160,000 HARD COSTS $3,407,000 SOFT COSTS $1, 003,000 • • RESERVES $100,000 ._-- TOTAL USES $4,670,000 2. SOURCES mmiu sscliaZ'mm MORTGAGE LOAN FINANCING $2,920,000 TAX CREDIT PROCEEDS $1,750,000 TOTAL SOURCES $4,670,000 aiiiii���= 3. ' TAX CREDITS immumummasmakmmumpwmms YEARS 1-10 % OF BUILDING COST QUALIFYING 73.00% APPLICABLE ANNUAL RATE 8.36% TOTAL ELIGIBLE COSTS $4, 131,000 TOTAL QUALIFYING COSTS $3,015,000 ANNUAL CREDIT AMOUNT $ 252,100 02/02/1994 17:38 612-336-4565 MSP. PAGE 10 4. INCOME/EXPENSE ANALYSIS _==================.. #UNITS RENT/UNIT ANNUAL RENT 1 BEDROOM 20 $480 $115,200 1 BEDROOM 24 $480 $138,240 2 BEDROOM 16 $580 $111,360 1 BEDROOM MKT 8 $580 $ 55,680 2 BEDROOM - MKT 12 $700 $100,800 GROSS RENTAL INCOME $521,280 OCCUPANCY 95.00% NET RENTAL INCOME $495, 216 PARKING @ $35 $ 21,000 LAUNDRY @ $4 $ 3,840 T/F @ (90%) $101,134 EFFECTIVE GROSS INCOME $621,190 REAL ESTATE TAX @ $1,500 ($120,000) OPERATING EXPENSE @ $1,950 ($156,000) ANNUAL REPL RESERVE @ $ 150 ($12, 000) NET OPERATING INCOME $333,190 DEBT SERVICE ($298, 000) CASH FLOW $35. 190 FIMINFO.MV REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 2. STAFF REPORT Report Number: 94-1052WS E ° AGENDA SESSION DATE February 7, 1994 Report Date: 2-3-94 DISPOSITION Item Description: Discussion Regarding Participation in Anoka County Chamber of Commerce's Superfun Coalition Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; At the January 26, 1994 meeting of the Business Association a member of the Anoka County Chamber of Commerce was present to discuss the participation of several Anoka County and Ramsey County cities in a coalition to address the MPCA's and U.S. EPA's landfill cleanup activities. The Business Association voted to contribute to the coalition activities and asked that the City consider membership to foster a sense of unity in Mounds View among all forms of businesses. Mr. Tom Snell of the Anoka County Chamber will be present Monday night to discuss the coalition's goals and activities and the benefits of membership to the City of Mounds View. Sa antha Ordun. , City Administrator RECOMMENDATION; REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 3. STAFF REPORT Report Number: 94-1 Q 53WS EVv° Report Date: 2-3-94 AGENDA SESSION DATE February 7, 1994 DISPOSITION Item Description: Consideration of Request for Vacation of Right—of—Way, Dynex Industries 4751 Mustang Circle Administrator's Review/Recommendation: ''.. - No comments to supplement this report /1S " - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; Brian Sjoberg, representing Dynex Industries, has approached City Staff with a request to vacate a portion of unimproved City-owned right-of-way bordering the Dynex property at 4751 Mustang Circle. The right-of-way was originally dedicated at the time the property Dynex is located on was platted. At that time, the City of Mounds View was providing R-O-W for the potential connection to a New Brighton Municipal road which was planned for the area to the South of the Dynex property. At present, the property to the South of Dynex has been developed and no provision for the aforementioned connection was made by the City of New Brighton. Based on these facts and, following consultation with Public Works Supervisor Mike Ulrich, there appears to be no need for the R-O-W. Mr. Sjoberg has informed Staff that Dynex would like to use the R-O-W area for either the expansion of their parking lot or as a truck drive accessing the rear of their property. A preliminary schematic, provided by Dynex, has been included for your review. In addition, Staff has included a letter of request from Dynex and a City map depicting the location of Dynex and the R-O-W under discussion. I.� Paul Harrington, 9(ty Planner RECOMMENDATION: DYVNEX DYNEX Industries,Inc. 4751;Mustang Circle • St. Paul,MN 55112 • Bus.(612)784-4040 A(y)3 Toll Free(800)733-9639 • FAX(612)784-5397 December 28 , 1993 V;t1 f5 Mr. Paul Harrington y, City Planner City of Mounds View 2401 Highway 10 Mounds View, MN 55112-1499 Dear Mr. Harrington: Is the C--i—y- of MoundsViewinterested- in - vacating-a-City- owned Right of Way and selling it to Dynex? This Right of Way is located directly east of our property and is marked on the current City map as "unimproved road" . See the enclosure . The approximate dimensions are 478 feet north/south and 52 feet east/west . This equals approximately 24, 856 square feet or . 57 acre . Our preliminary plan would be to some day expand our parking lot and/or put in a truck drive to the rear of our lot . A fair amount of excavation would be required. The property directly to our south, in the City of New Brighton, has now been developed. In talking to that neighbor earlier this month, Mr. Michael Murlowski of Belair Excavating, it is quite apparent to us that there are no plans for New Brighton to put in a east/west road tying this Right of Way intoOld Highway 8 . Does the City have a method of determining a price they would require? Do you want us to make an offer? At your earliest convenience please advise me at phone 486-7730 the next step in this process . Sincerely, } /6) Brian C. Sjoberg Secretary/Treasurer An Equal Opportunity Employer/Contractor Printed on Recycled Paper ."w BLAINE ..- 1 j ..., . .11), I H ,E=7 (3 \ I 4 \\ ...':44\\ es \ 4 :\ :4. .....,..1 C. s i Y .t MO xxt _ 1 1 ` vw • CL : BLAINEx I w ..a-1 5 •Mit tilholo .11' Y IAvf1RI I r J .. 1 C3 Q �L.. . 9 „y° Z a W.)LICUR� «�K 3 a E. o In �„w MKLNCM 1 4040 PARK Y.,FNM ,.. Y.-�- 3 4 .4 Q �� ._ 1 .4 = F rL t,,nnn V1 el T VI so'�.E'b00° ' .4 D Spring Lak / I _r ""`X00° "' i _ W vwk'0000 n ; 1 e V I T H.,' SCXOCI 1111,41t gl.104..r; 9.MMCN `4_ Z) • R • - S:lvF7t YEW PARK "' 34'4 a N 4 .r t. CITY PAU E a I Y, ..1.,z)s...1,,,,.......,k_., 4110' iihhhh ,v wua —TV iMOVSCnill'TI)IIIIIIIIIIIIIIIIIIIIILih.s <� ,1 =n t I ;7 ,,,. . -; ' i LI 1 :. • ll P3 3 CJ.r n .e ll lt.. ' ..;pl i tzva, ..or � I = Dr! 1 I o � II - i '� ,-ISR �I� � � o :�. CF --.-. - 0 ' -SVRmC.kw _'� 2 .„.:), yI O axE .SIf.EK V.1 , , A ci 41 NEW BRIGHTON + a CITY OF pro` 1 t„.\\ .M:SwY.u.( U?TI1OUNDS k- ___ \ - a 1 E 1 1 \STREET MAP I'"" 'yno 1 10 ti • I—I C N CV ee Re • B—• 3 MINI ismassint CRP . lir c Allblio R-5 . E TOWNS EDGE TERRACE 2 MOBILE HOME PARK \, U1. ;Kr N5 LANE .. k Ca 3 4860 4825 4821 Z 0 `—� 4830 • 4822 4815 :20 co 48099 •B18 4801 4800 N 4751 MUSTANG z fli c....:.:-..: J - A. ....-..: zq m REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 4 • 'INDS Report Number: 9 4—10 5 4 WS STAFF REPORTC R!' February 2, 1994 Report Date: 2—3—9 4 AGENDA SESSION DATE DISPOSITION Item Description: Discussion of Environmental Quality Commission Recommendation Regarding Recycling in Multi-Family Buildings and Quarterly Meeting with the City Council Administrator's Review/Recommendation: - No comments to supplement this report /4° t0 - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; For the past several months, the Environmental Quality Commission has been studying the issue of recycling in multi-family buildings. A survey of apartment buildings was done and it was found that many apartment owners are not providing recycling service to their residents. Given the fact that almost 25%of Mounds View residents live in some form of multi-family housing, an apartment recycling program will need to be established in order to meet State and County recycling goals for the year 2000. The Commission suggests two alternatives for consideration: requiring that apartment owners provide for private recycling service as a condition of housing registration, or having the City provide recycling service to apartments via organized collection. A hybrid of these two systems might also be considered: give owners the choice of arranging for service on their own or accepting service from a City-contracted hauler. This is the system currently in place for larger apartment complexes in the City of Fridley. The Commission also studied the issue of recycling dumpster enclosures at multi-family and commercial buildings. It was their consensus that recycling dumpsters should be kept enclosed, but that smaller recycling containers,be allowed to remain outdoors. Prior to any action being taken on these recommendations, staff recommends that apartments and businesses be notified of any proposed changes, as they both involve potential expense to the management and/or owners. Members of the EQC will be in attendance to answer any questions you may have regarding this recommendation and to meet with the Council for their quarterly goal-setting session. Carla Asleson Recycling Coordinator/EQC Liaison 13FCOMMENDATION; Staff awaits direction from the Council regarding the establishment of a multi-family recycling program and on the enforcement off the recycling dumpster enclosure requirement. MOUNDS VIEW ENVIRONMENTAL QUALITY COMMISSION RESOLUTION NO. 4-94 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION RECOMMENDING REQUIRING OWNERS OF MULTIPLE FAMILY BUILDINGS TO PROVIDE RECYCLING SERVICE TO THEIR TENANTS WHEREAS, the City of Mounds View has endorsed the -practice-of -rec cling and proper waste management; -and - WHEREAS, the Mounds View Environmental Quality Commission has reviewed the current Mounds View Municipal Code regarding recycling service in multiple family buildings; and WHEREAS, the Commission has determined that the current code does not adequately provide for this service in multiple family buildings. NOW, THEREFORE, BE IT RESOLVED that the Mounds View Environmental Quality Commission recommends that the City Council amend the current Municipal Code to provide for recycling in multiple family buildings. Adopted this 18th day of January, 1994. ATTEST: Chair (SEAL) City Staff RECOMMENDATION TO THE CITY COUNCIL REGARDING RECYCLING IN MULTI-FAMILY BUILDINGS One of the City Council's 1993 goals for the Environmental Quality Commission was to "review resident needs versus current services" in the area of recycling and solid waste management. The EQC found that the area of greatest need is recycling service (or lack thereof) in multi-family buildings of four units and above. Mounds View City Code requires that_garbage haulers make recycling services available to - apartment complexes. It does not, however, require that apartment owners purchase the service. Currently, most of the larger apartment complexes are providing recycling in some form; however, most of the smaller apartment buildings, particularly four-plexes, are without the service. The City Council also asked the EQC to make a recommendation on whether dumpsters used for recycling should be subject to enclosure requirements. RECOMMENDATIONS: Provide waste education to residents of multi family buildings that emphasizes waste reduction as an more desirable alternative to recycling. As important as recycling is to the management of solid waste, the EQC recommends that emphasis also be given to the practice of waste reduction. Since waste reduction is a more economical and environmentally-friendly method of managing waste, it should be an integral part of any waste management plan for multi-family buildings. Require that apartment owners provide recycling service to tenants in multi family buildings. The EQC believes that it is important that all residents of multi-family buildings be given the opportunity to recycle their waste. Given Mounds View's high percentage of rental housing, the potential for increased material diversion and participation is excellent. Apartment owners are currently responsible for arranging and paying for garbage collection service. The EQC recommends that these owners also be required to arrange and pay for the separate collection of recyclable materials, starting with newspaper, glass, and metal cans. The provision for requiring service could be placed in Chapter 93 (the housing code) and made a requirement of apartment registration renewals. Environmental Quality Commission Recommendation Page Two Require that dumpsters used for recycling be kept within an enclosure, but allow smaller containers to be kept outdoors. An approved apartment recycling program could consist of curbside pick-up with recycling bins, separate 90-gallon containers, or a co-mingled dumpster. The EQC recommends that recycling dumpsters be kept within enclosures, but exempt 90-gallon and smaller containers from the enclosure requirement. Although recycling in commercial properties was not specifically studied, this-enclosure—requirement.would- apply to- commercial-properties as well as multiple family-- buildings. The rationale behind this recommendation is twofold: the EQC's preference for source-separated recycling over the co-mingled variety and the issue of parking. Some buildings, particularly four- plexes and some businesses, will not have adequate parking to meet zoning standards if a recycling structure needs to be built. Ninety gallon containers are relatively mobile and if they are allowed to remain unenclosed, parking would not be permanently reduced. The City Council and/or Planning Commission will need to determine whether properties that choose to use a recycling dumpster can be exempted from parking requirements. In lieu of requiring that owners to provide private collection service, initiate a pilot project of organized recycling in multi family buildings ONLY. Funded either by a utility fee or property tax designation, the City would contract with one hauler to service all multi-family buildings in the City. Through this system, the City would be able to choose the type of collection most appropriate for each building type and would be able to ensure that all apartments are receiving adequate service. REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 5. ©M��MS STAFF REPORT Report Number: 9 4-10 5 5WS nif AGENDA SESSION DATE February 7 , 19 9 4 Report Date: —W 2 —9 4 DISPOSITION Item Description: Golf Course Buildings Update Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; The Golf Course Task Force met last Tuesday, February 1, 1994 at 6:00 p.m. The single item on the agenda was the second and final round of draft clubhouse plans. John Kohler, architect with Runyon/Vogel brought in the revised plans per the Task Force's previous meeting regarding the first round of plans. The Task Force members present were very happy with the plans and reviewed and provided direction regarding the list of materials, plans and timeline for construction. These are attached. All these items are subject to change depending upon cost. Alternates will be included in hopes of being able to afford some of the things the Task Force believes would be nice in the clubhouse ie. oak wooden decorative gable vs. stained board. John Kohler will be present at this Work Session on Monday, February 7, 1994 to review with the City Council members the plans which the Task Force has recommended thus far. The timeline shows that after Council's review, John Kohler will proceed with specifications and put the specs out for estimate to see whether or not the building is within budget. The overall scope provides for $85.00 per square foot which John believes to be a very good amount for this building. John is looking into the possibility of purchasing a Lester or Morton maintenance building with the idea that if money can be saved on the maintenance building, more money can be devoted to the clubhouse building. All Task Force members were in agreement with this idea. This idea originally was recommended by Public Works Superintendent Mike Ulrich who provided information and the suggestion. John Kohler thought that it was an excellent idea and has personally had experience with such buildings with great success. The timeline is to have the maintenance building completed by August 15, at which time maintenance activity will be necessary on the course. The clubhouse building will be constructed in tandem with the maintenance building, having the foundations poured at the same time and then piggy-backing each step. It is assumed that the maintenance building will take approximately three months to complete. Therefore, construction must begin no later than May 1. Construction documents will be brought to the Council for approval March 14 with documents sent out for bid March 18 -31 so the bid can be awarded by Council on April 11, 1994. This will put us on track for the construction of the golf course buildings beginning May 1st. NAME THE GOLF COURSE! The Task Force has suggested that a contest be held for the naming of the golf course. An article would be printed in the March/April City Newsletter requesting suggestions for the name of the golf course. A monetary prize would be awarded for the winning name. The Task Force is also interested in the choosing of a "crest"which looks so very elegant hanging in the exterior eaves of the clubhouse. L-7/ ' RECOMMENDATION: Saarion, Director arks, Recreation and Forestry i -'-'3 o a� o. 3 0 tii o v; cu a� N o 3 Cl) > E-; I .toi ▪ 0 U V > .5 8 �▪� G4 U .d. d C., F aW 1 o 0 0 0 0 0 0 0 0 Ux00 00 00 00 00 00 00 00 00 .b -o .b -0 -0 -0 bb 0 -0 .0 u. i. w 0 0 0 0 d 0 0 0 0an „0 0 0 0 an an p 4 E . 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W i j Q 1 . t- • , o gill ' I ./7'4:7 ,,,---4T. „, I[ , ,,,/,/ , _, ., . ,,, ,. / / 1 {', - - „ ---f------ , ,./‘ , , 1y :, ,. 1i- / /, z _ ,,, r_i__:_i,:=1,„,L__.‘7 /1 i i ' li < : „ :1, .„_:.__ ., , , ,, .,.‘ : \,_.,,.:._..,,___1, ,::__ ,____ \ \‘‘, : , ,, ,. „._ _ ________ . .\ ‘,741 ! ., .. ,, \ \LT r_____a_____I „...... r , N \ \ __, i . 1a . . f 1 '. = , i 111 i I 11 ; 1 , ; , I I I 1 H i: \ ! !Ili LIIIII I 1 1 F..: L . i VJ [ f • d > -w 1 --T - 1-- lilt IT lij ' N. ill —T= i1iIl iii • • IIS _LL IIIIII REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 6 STAFF REPORT Report Number: 94-1056WS - !''' 2-3-94 AGENDA SESSION DATE February 7, 1994 Report Date: DISPOSITION Item Description: FOCUS 2000 Recommendation Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) ,SUMMARY; On behalf of the Parks and Recreation Commission, Councilmember Trude has requested that the issue of reinstating the Spring Cleanup Day be presented at a Council Work Session. Since time is a key issue, this item has been placed on the February Work Session. This issue is also a key FOCUS 2000 recommendation. Carla is presently working on a clean-up day activity that may be smaller in scope than previous cleanup days. If the Council is desirous of reinstating a cleanup day this spring, staff will need direction as soon as possible as to the desired scope and time schedule. Staff receives many calls each year from 'residents who want a community-wide cleanup day and appear quite willing to pay increased fees for the convenience. Councilmember Trude has also requested that the Council discuss the following FOCUS 2000 recommendations: * Timing of the creation of the FOCUS 2000 recommendation for a Housing Commission. Councilmember Trude has received resident complaints regarding the condition of several properties in Mounds View (an update of these will be provided later on the Work Session Agenda) and would like to discuss the best approach to: ▪ Advance the housing inspection program • Revise current codes and creation of new codes related to an improved overall housing code • Involvement of the proposed Housing Commission in the Code revision process * Timing and procedural issue relating to the creation of a Financial Policy Advisory Commission: By-laws Size Qualifications 2 6% A fit std.. Samantha Ord no, Ci• y Administrator REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 7. nNDS STAFF REPORT Report Number: 94-105 7WS li C�u° Report Date: 2-3-94 AGENDA SESSION DATE February 7, 1994 DISPOSITION Item Description: Project/Activity Updates r Administrator's Review/Recommendation: - No comments to supplement this report 4/1r1i1 w - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) ,SUMMARY; At the request of Councilmember Trude, Staff was asked to provide a status report on the current conditions of some of Mounds View's more troublesome properties. The following is a brief synopsis of the properties and the activities Staff have been involved in to rectify problems on each. 2908 Ardan Avenue This property has been vacant for quite some time now following a fire. Staff recently had the Police Department run a listing of all the calls they have had on the property in the last two years and did a visual inspection of the property to document City and State violations. The owner of the property was found to be a bank in Maryland and, on the advice of the City Attorney, Staff sent that party a letter outlining the violations on the property. As in the past, the City will give the owner of record a time period in which to bring the property into compliance with City Codes. If the owner fails to take corrective action, the Council will be asked to adopt a resolution authorizing Staff to invoke the State of Minnesota Hazardous Property Abatement Statute. If the owner does not address the code violations, the Council can expect to see the aforementioned resolution at the March 14, 1994 City Council meeting. 2186 Bronson Drive This property has been the subject of numerous visits by the Code Enforcement Officer during the past year. The main issue on the property is the number of vehicles parked on the site and, whether those vehicles are parked legally as defined by the Municipal Code. Chapter 40 of the Municipal Code requires that all vehicles parked off-street must be currently licensed and parked on an improved surface (Concrete, Asphalt or Class 5 Gravel) . At present, the vehicles on the site are all currently licensed and are parked on an improved surface. It is the opinion of Staff that the problem is the number of vehicles on the site. The Municipal Code does not address the number of vehicles that can be located on a specific property. RECOMMENDATION; ,/� i� / - t Paul Harrington. City Planner STAFF REPORT PAGE TWO FEBRUARY 3, 1994 Rather, as stated earlier, the Code only requires that the vehicles be licensed and on an improved surface. The Focus 2000 Housing and Neighborhoods project team has addressed the issue of vehicles in yards and, following final presentation and implementation of their recommendations, the Council may want to study the possibility of limiting the number of vehicles which can be kept on a residential property. 8040 Groveland Road Currently, there is a "pop-up" trailer located in the front yard of this property. The Municipal Code does not allow the storage of recreational equipment in front yards. The equipment may be stored in the side or rear yards provided that adequate screening is provided. The Code Enforcement Officer has been in contact with the property owners, made them aware of the requirements and established a timeframe for the removal of the equipment. For your information, Staff has included a map showing the location of the properties referenced in this memorandum. BLAINE .1f ,I _ I 1 it i I 1�� � 1� .)Y NO WALE Cd 2908 ARDAN AVENUE < J /t n. ( � BLAINE i 4.4 W 1 iU F u -. IAPCRT'� 4 C.5 • 1 -..o....• .. ....—..i... .... ,C+0 ---.............41....6OP— a. a C:9:1 8040 GROVELAND ROAD 1ct ..n LV.W M Y - l JI V t ; _ I ^.0 .1 ^4 S ' 1 , I N./ci.N.. I . I 4 S _ f P.NEMOfI . Spring Lak ���Y� ^�-, I I 2186 BRONSON DRIVE xI Pw€w000 _ scnacE t T S1YlA...Inv Pout - o e iy f v INNN U I�V 9RrNS� L........1 .s �r.� 3,,,,,, — �- 1_ 27I ERCNSCM [I E . " '• . ! 0 ..-! ' ' i I 7 I I L r: 1 1 ' i T v,,,— .K Ill hf ' �VOC.Liri...7: c. , ....111 I S a..,--,rt � _ (13 r 'R 1 ."1 I 1 = I :4 0 -1LL `I I P.dt ,_n I - - EDCEYACC �t� ` R.of Q ia.........• _____ _ . a W sp... - 1 - 0 RIGt i 1[1 1 • n ca NEW BRIGHTON < CITY OF ro i��ESMRE..A.',...7.:111 5I( ..Ar 0 ,...E Iii \)UNDS I , . r $4` (1 ....e. = • 1E 1r a \\ 41E*AN41'oNs ) � "_ I t;/00 ' ti STREET MAPI L r , G'ei ntr REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 9• CMOS STAFF REPORT Report Number: 94-1058WS EG"u° Re ort Date: 2-3-94 ae: AGENDA SESSION DATE February 7, 1994 p DISPOSITION Item Description: Resident Request for Surface Water Management Credit Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; Roger Stigney, 8400 Eastwood Drive, has submitted a request for a Surface Water Management Utility Credit. Mr. Stigney basis for the credit is a prior payment for storm sewers on and around his property. The project was started in 1973 and the assessments began in August 1975 for a total payment by Mr. Stigney of $2, 384. 70. Mr. Stigney contends that he has, via the past storm sewer projects for which he was assessed and paid, contributed to the City's overall surface water management program and requests a credit of $2 , 384 .70 from the surface wat- - .nagement utility fee. 4->")14- 4/A-16/1-69— Samant : Or• • o, City dministrator RECOMMENDATION; REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 10. 111706 STAFF REPORT Report Number: 94-1059WS G Report Date: 2-3-94 AGENDA SESSION DATE February 7, 1994 DISPOSITION Item Description: Discussion Regarding Fire Contract Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; The cities of Spring Lake Park, Mounds View and Blaine have completed the draft contract with the Fire Department which turns over the assets and buildings to the City of Blaine who, under the Joint Powers Agreement (Section III E) shall hold the property nominally with each of the cities having a percentage ownership based on the historical share of the capital costs. The basics of the contract call for a 10 year term with the cities owning all property and capital equipment. The Fire Department essentially becomes a department within the jurisdictional authority of all three of the cities. The contract has been in the drafting stages for the past three years with over 7 drafts and numerous meetings with the cities' and fire department representatives as well as general legal counsel. The contract is a sound one - one that will provide security both for the three cities and for a fire department that has had to relinquish a fair amount of control over their organization in exchange for an extended use contract. As I mentioned in the January 21st issue of This Is It, the City of Spring Lake Park has several issues regarding the contract. A copy of the concerns was provided by Don Busch and is attached. It is the SLP Council's intention not to approve the current draft of the contract. They are seeking the support of this Council in their desire to redraft portions of the contract. . . .and possibly a redraft of the Joint Powers Agreement which was adopted in 1990. g7n-elhj/rtea S. mantha •rduno, City Administrator RECOMMENDATION; STAFF REPORT FEBRUARY 2, 1994 PAGE TWO One of the primary concerns of SLP is the amount of control the city of Blaine will have on decisions. According to Section III F of the Joint Powers Agreement (adopted in 1990 by all three cities) , approval is established by a 50+% vote. Since Blaine has over 60% of the participation share it could, in literal terms, prevail. The SLP Council wishes to amend the language to establish an approval process in which for any action to be approved, there must be approval of two of the three participating cities, thereby abolishing the percentage requirement. Don Busch has expressed interest in a possible joint meeting of the two Councils if you have similar concerns regarding the contract. I will have Jim Thomson's opinion on the contract at Monday night's meeting. DRAFT Draft 7/30/93 Revised 11/29/93 CONTRACT TO FURNISH FIRE PROTECTION SERVICE TO THE CITIES OF BLAINE, MOUNDS VIEW AND SPRING LAKE PARK PROLOGUE The intent of this contract is to continue the ongoing relationship of 40 years between the Cities of Blaine, Mounds View, Spring Lake Park, and the Spring Lake Park Fire Department, Inc.; and to maintain the present mutual understanding thereby lending continuity, stability and credibility to the volunteer fire fighters to the end that they will continue to serve and maintain the high level of dedication and enthusiasm that presently exists. This agreement is effective the 1st day of January, 1994 and is entered into by and between the Cities of Blaine, Mounds View, and Spring Lake Park, collectively referred to herein as "Cities", each of which is a municipal corporation and political subdivision of the State of Minnesota, and the Spring Lake Park Fire Department, Inc., a Minnesota nonprofit corporation, hereinafter referred to as "Fire Department". • WITNESSETH: WHEREAS, the Cities of Blaine (herein "Blaine"), Mounds View(herein "Mounds View"), and Spring Lake Park(herein "Spring Lake Park") are parties to a Joint Powers Agree- ment for the Provision of Fire Protection Services, dated December 11, 1990 (herein referred to as the "Joint Powers Agreement"); and WHEREAS, nothing in this contract shall be construed in any manner to alter the existing legal relationship between the Cities of Blaine, Mounds View, and Spring Lake Park, or between any or all of the Cities and the Fire Department. WHEREAS, the purpose of the Joint Powers Agreement has been and is to be effectuated in part through the acquisition, construction, furnishing and betterment of land, buildings and equipment for municipal fire protection, fire fighting, and related public health and welfare purposes; and WHEREAS, the Cities enter into this contract pursuant to authority stated in their charters and applicable statutory provisions, and the Fire Department enters into this Agreement pursuant to authority of its Articles of Incorporation and By-Laws; and WHEREAS, the Cities own certain land, buildings and other equipment and property used for fire protection and related public health and safety purposes; and WHEREAS, the Cities and Fire Department intend that ownership of certain equipment, land, buildings and other property currently owned by the Fire Department will be conveyed to the Cities; and Fire Protection Service Contract Page 2 WHEREAS, the Cities will by lease make iavailable such property and equipment to the Fire Department; and WHEREAS, the Fire Department is located in the Cities of Spring Lake Park and Blaine, and maintains a fully-equipped volunteer fire department which includes the necessary personnel, trucks, fire fighting equipment, and other appurtenances to provide fire protection service to the Cities; and WHEREAS, the Fire Department needs and requires payments by the Cities and others to cover its estimated costs of operation for providing fire protection in the Cities. NOW, THEREFORE, in consideration of the representations, warranties and agreements herein contained, and the considerations hereinafter set forth, the parties hereto agree as follows: ARTICLE 1 Conveyance of Property 1.1 The Fire Department shall convey all its real property by warranty deed and all its equipment and personal property used to provide fire protection services by bill of sale to the City of Blaine, which shall hold said property pursuant to the provisions of the Joint Powers Agreement. The Fire Department shall convey such property free and clear of all encumbrances. The Cities agree to lease all such property to the Fire Department under the Lease attached hereto as Exhibit A. All such real property, equipment and personal property(excluding replaceable, low cost items of limited useful life) shall be listed on Exhibit A. The lease term shall run concurrently with this contract. ARTICLE 2 Services Provided 2.1 The Fire Department agrees to answer all calls for fire protection and related emergency services by sending out fire fighting equipment and personnel as soon as practical to such areas within the geographic limits of the Cities as designated by the official maps of the Cities, not including Metropolitan Airports Commission property, as requested by property owners in or residents of the Cities. 2.2 The Fire Department agrees to provide fire code inspection services as requested and paid by the respective Cities. 2.3 The Fire Department agrees to furnish fire service protection and personnel and such other related emergency services as requested by property owners in or residents of the Cities for the consideration set forth below, and agrees that its fire fighters will make every reasonable effort to attend all fires and related emergency occurrences when notified thereof Provided, however, in the event the fire fighting equipment or some part thereof with attending personnel is engaged in fighting fires or in response to emergency calls within the Cities or is engaged pursuant to the Fire Department's agreements with the Metropolitan Airports Commission, the U.S. Army, the Capital City Mutual Aid Association, the City of Fridley Fire Department, the Anoka Fire Protection Council, the City of Andover Fire Department or other mutual aid agreements with - 2 Fire Protection Service Contract Page 3 other communities, said Fire Department will respond to the call as soon as practical. The judgment of the Fire Chief, or the officer-in-charge of the Fire Department shall be final. Pro- vided, further, that road and weather conditions are such that the fire run can be made with rea- sonable safety to the personnel and equipment of said Fire Department. ARTICLE 3 Department Organization/Methods of Operation 3.1 The Fire Department agrees to remain at all times a nonprofit corporation under Minnesota Statutes Chapter 317A. It shall be operated exclusively to combat fires, prevent fires and perform other public safety assistance such as rescue work, emergency medical attention, natural or man-made disasters, or assistance to police. 3.2 The method of operation shall be determined by the Fire Department including, but not limited to, (i) apparatus response appropriate to each type of incident or condition; (ii) emergency or routine response; (iii) manning strength per station; (iv) location of apparatus; (v) fire dispatching procedures and protocols; (vi) membership in various fire-related associations; (vii) fire fighter training procedures; and (viii) all other activities usually associated with a Fire Department. 3.3 The Fire Department is an independent contractor and its members shall not be considered employees of the Cities paid by the Cities and shall not be entitled to any benefits usually accorded to regular employees of the Cities and paid by the Cities, including, but not limited to, such items as severance pay, health and welfare insurance benefits, retirement credit, workers' compensation coverage or other benefits normally considered to be employee fringe benefits for regular employees of the Cities. 3.4 The Fire Department agrees to maintain a minimum complement of 80 trained volunteer firefighters. In the event that sufficient volunteers cannot be recruited and maintained overall or at any station, the Fire Department shall notify the Cities and, thereafter, the parties shall mutually develop a solution. No additional peuto - e employees shall be hired unless specifically authorized by the Fire Department ®u.get. ARTICLE 4 Training The Fire Department shall at all times be in compliance with such equipment,4p l and training standards as may be required by the laws of the State of Minnesota and the Federal Government. - 3 - Fire Protection Service Contract Page 4 ARTICLE 5 Payment Payment for the services provided by the Fire Department shall be as follows: 5.1 Each City shall pay its share of the annual cost for fire protection to the Cities, which shares shall be determined, unless otherwise agreed by the Cities, using the following formula: A.C. = (F.C. + A.V.) X (O.C. - O.R.) (2) A.C. Annual Cost F.C. The percentage that the total number of fire calls to each City for the previous three years bears to the total number of fire calls to the Cities of Spring Lake Park, Blaine, and Mounds View for the same period. A.V. The percentage that the Assessed Valuation(unadjusted tax capacity valuation) of each City bears to the total Assessed Valuation(unadjusted tax capacity valu- ation) of the Cities. O.C. Total Budgeted Operating Costas approved by the Cities. O.R. Budgeted Non-City Revenues -to include only other contract funds. 5.2 The annual amount determined in 5.1 shall be paid in nine monthly installments by the 15th of each month as follows: January- March 16% per month April- September 8 2/3% per month ARTICLE 6 Determination of Fire Department Budget 6.1 The annual Fire Department budget shall consist of the entire cost of operation of the Fire Department including the costs incurred by the Fire Department in financing the special fund of the Spring Lake Park Firemen's Relief Association, which shall be determined pursuant to the provision of Minnesota Statute 69.774. 6.2 Funds from non-City sources, including payments from the MAC, United States Army and mutual aid agreements shall serve as an offset against amounts required to be contributed by the Cities to the Fire Department Budget. 6.3 The Cities' Administrative Committee shall serve as a budget review committee. On or before June 15 of each year the Fire Department shall submit to the Cities' Administrative Committee a copy of the annual budget request for the succeeding year. - 4 - ,Fire Protection Service Contract Page 5 6.4 The Fire Department agrees to submit to the Cities&quarterly budget report•and a copy of the Fire Department's annual financial report, as prepared by its certified public account- ant, no later than June 15 of each year. 6.5 Since the operating expenses of the Fire Department are largely a function of the number and magnitude of fire calls which cannot be accurately predicted, and since unexpected or increased expenses can result from emergencies and other unforeseen circumstances causing expenditures in excess of anticipated and budgeted amounts, it is agreed that if it is determined at any time by the Fire Department and confirmed by the Cities that budgetary appropriations are or will not be sufficient to cover such unexpected or increased expenses, the Cities shall pay to the Fire Department each City's pro rata share(according to 5.1) of the funds necessary to meet the unexpected expenses. 6.6 It is agreed that continuity of fire protection services constitutes a top priority for the allocation of the Cities'financial resources. In the event of any annual revenue shortfall in one or more of the Cities, it is agreed that the Fire Department operating budget may be reduced on the same basis as budgets for other services involved in exercise of the safety services of the Cities; provided that (i)the Fire Department's basic financial needs will be met by the Cities and (ii) the application of any operating budget reductions will be determined by the Fire Department. ARTICLE 7 Term and Renewability 7.1 This contract shall replace all previous fire protection service contracts between the respective Cities and the Fire Department. The term of this contract shall be.feakilayears from January 1, 1994 to December 31, 2003. The contract shall be effective upon execution and shall be automatically renewed for successive 10-year periods on the same terms and conditions contained herein unless either party gives a six-month written notice to terminate this contract or renegotiate any portion thereof within the last year of any 10-year increment of this contract. In the event the term of this contract expires prior to the execution of a subsequent contract and during the time in which negotiations between the parties are proceeding there shall be a 90-day grace period commencing on the date of such expiration during which this contract shall continue in full force and effect. - 5 - Fire Protection Service Contract Page 6 ARTICLE 8 Payment of Operational Costs and Insurance 8.1 The Fire Department shall maintain insurance of the following types: (a) Workers' Compensation State of Minnesota- Statutory Employer's Liability (b) Comprehensive General Liability(including Premises-Operations; Independent Contractors'Protective; Products and Completed Operations; Broad Form Property Damage; Contractual) Bodily Injury: $1,000,000 $1,000,000 products and completed operations. (c) Personal Injury Liability(with employment-related exclusions deleted) Limit: $1,000,000 per occurrence (d) Comprehensive Automobile Liability/Physical Damage(owned, non-owned, hired) Bodily Injury: $600,000 per person, per occurrence Property Damage: $600,000 per occurrence (e) Errors and Omissions Limit: $1,000,000 per occurrence (0 Excess Liability Limit: $1,000,000 per occurrence (aggregate) (g) Crimes Coverage $150,000 The Cities of Blaine, Mounds View, and Spring Lake Park shall be named as additional insureds. Insurance certificates evidencing that the above insurance is in force shall be submitted to the City of Blaine. The insurance certificates shall specifically provide that a certificate shall not be modified, canceled, or non-renewed except upon thirty(30) days prior written notice to the Cities. ARTICLE 9 Duty of Care The Fire Department shall not be liable in any way to the Cities or any inhabitant or property owner thereof, or to any other person, firm, or corporation for failure of said Fire Department to attend or put out a fire, except to the extent of its applicable insurance coverages. - 6 - -Fire Protection Service Contract Page 7 ARTICLE 10 Benefit This contract shall be binding upon and inure to the benefit of the successor of the Cities and the Fire Department. In the event the Joint Powers Agreement between the Cities is terminated, negated or no longer in force, each of the Cities shall become a party to a separate agreement with the Fire Department on the same terms and conditions as the then existing Contract to Furnish Fire Protection Service between the Cities and the Fire Department. ARTICLE 11 Notices Any notice required or permitted to-be given under this contract shall be given in writing, and shall be sent by mail to the registered address of the Fire Department, the Administrative Committee or the Cities. ARTICLE 12 Choice of Law The provisions of this contract shall be construed in accordance with the laws of the State of Minnesota. ARTICLE 13 Headings and Captions The headings and captions of the paragraphs and articles of this contract are inserted for convenience or references only and shall not constitute a part hereof ARTICLE 14 Entire Agreement This contract contains the entire understanding between the Cities and the Fire Depart- ment concerning the subject matter hereof, and the provisions applicable thereto cannot be amended, altered, enlarged, supplemented, abridged, modified, extended, or waived except in writing duly signed by all the parties hereto. ARTICLE 15 Counterparts This contract may be executed in counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. - 7 - Fire Protection Service Contract Page 8 ARTICLE 16 Miscellaneous 16.1 The Fire Department shall maintain fire stations and equipment leased from the Cities in good order and repair, subject to normal wear and tear, and in compliance with all state, federal and National Fire Department Association regulations for the maintenance and use of such stations and equipment. 16.2 The Cities shall indemnify and hold harmless the Fire Department and, only to the extent of its applicable insurance coverages, the Fire Department shall indemnify the Cities, and their respective volunteers and employees from any claims, suits, demands or causes of action arising out of loss or damage caused to a person, persons, or property by reason of the negligent acts or omissions of the respective parties' officers, employees or agents. Zen: 16.3 It is agreed that the Fire Department may contract to provide fire protection S P services to entities other than the Cities only upon the express authorization of the Cities, except for agreements existing at the date of this contract with the MAC, the U.S. Army, the Capital City Mutual Aid Association, the City of Fridley Fire Department, the Anoka Fire Protection Council, the City of Andover Fire Department or other mutual aid agreements. IN WITNESS WHEREOF, the parties hereto have executed this contract effective the day and year first-above written. CITY OF BLAINE, MINNESOTA: By: Its Mayor By: Its City Manager Pursuant to authority granted by Blaine Resolution No. adopted on the day of , 1993. CITY OF MOUNDS VIEW, MINNESOTA: By: Its Mayor By: Its Clerk/Administrator Pursuant to authority granted by Mounds View Resolution No. adopted on the day of , 1993. - 8 - + - T Fire Protection Service Contract Page 9 CITY OF SPRING LAKE PARK, MINNESOTA: By: Its Mayor By: Its Clerk/Treasurer Pursuant to authority granted by Spring Lake Park Resolution No. adopted on the day of , 1993. SPRING LAKE PARK FIRE DEPARTMENT INC.: By: By: - 9 - t EXHIBIT A SENT BY:Xerox Telecopier 7021 ; 2- 2-84 ; 11 :18 ; 6127843638-; 612 784 3462;# 1 Notes on Draft Fire Contract - Workshop session of 1/10/94 Council concerns and recommendations for changes: 1. Term: 10 Years. Too long a time to commit. Council would agree to a term of 5 years, renewable in 5 year increments. 2. Concern over lack of accountability to elected officials. Recommendation is to state that the Administrative Committee will review the budget and make recommendations to their respective City Councils for City Council approval. 3 . Eliminate Paragraph 6,6. The Council has concerns about tying reductions in the Fire Department budget to similar reductions in other public safety departments. The City Councils should be free to make budget reductions in any department as they deem necessary. 4. Paragraph 16.2: States that the City will indemnify and hold harmless the Fire Department but the Fire Department agrees to hold the Cities harmless "only to the extent of its insurance coverage." The same limitation should also be true for the cities, i.e. , the cities should hold the Fire Department harmless, only to the extent of their insurance coverage. 5. We need a copy of the lease agreement which is Exhibit A of the contract before approving the contract. Concerns were also expressed by the City Attorney and City Council that one city has the authority to make all decisions. We would like to see the joint powers agreement amended to require agreement by two cities. 10g.t i��ngmim 00 * l 4410 �� b�rdt�` t i tr b S 41101° c� 3 S :A. A 1 Es { + , City of Blaine 9150 Central Avenue N.E.,Blaine,Minnesota 55434 (612)784-6700 FAX(612)784-3844 December 11, 1990 _.f.<051415% A',,7:? o 40 g X(§ N Ric Minetor cU iV� Q�. Acting Clerk-Administrator AV ,ti City of Mounds View co t�� ti� 2401 Highway 10 c"/ �� 6. Mounds View, Minnesota 55112 /eoEs 2L2 Dear Ric, Enclosed, for your files, is a fully executed copy of the Fire , Protection Joint Powers Agreement which has been signed by representatives from the cities of Blaine, Spring Lake Park and Mounds View. Sinc ely, Donald G. Poss City Manager DGP:jmn Enclosure JOINT POWERS AGREEMENT FOR THE PROVISION OF FIRE PROTECTION SERVICES I. Parties. This Agreement is dated the / _t day of , 1990, and is entered into, pursuant to the provisions of the Minnesota Joint Powers Act, Minn. Stat. §471. 59, by and between the Cities of Blaine (herein "Blaine") , Mounds View (herein "Mounds View") , and Spring Lake Park (herein "Spring Lake Park") , collectively herein "Cities" , each such City being a municipal corporation and political subdivision of the State of Minnesota. Ii. Purpose and Background. it is the Cities' general purpose under this Agreement to cooperate in providing fire protection services to their residents. This purpose may be effectuated through the acquisition, construction, furnishing, and betterment of land, buildings, and equipment for municipal fire protection, firefighting, and related public safety and welfare purposes; the contracting for and payment of such capital costs, services, and related expenses; and the taking of all other actions desirable or necessary in connection therewith. The Cities have a history of cooperating with one another in providing fire protection, most recently pursuant to a certain Contract to Furnish Fire Protection Service (the "Contract") which each of the Cities executed with Spring Lake Park Fire Department, Inc. , a Minnesota nonprofit corporation (the "Fire Company") , in 1986. Under the Contract, the Fire Company provides fire protection and other public health and safety services, equipment, and personnel; and each of the Cities is responsible from year to year for its respective share of the cost thereof pursuant to the Formula (the "Formula") set out in Exhibit "A" attached hereto. Under this Agreement, the Cities anticipate that equipment and other property currently owned by the Fire Company will be acquired by the Cities; that the Cities will acquire additional land, buildings, and other equipment and property for fire protection and related public health and safety purposes; that the Cities will in turn by contract make available such property to appropriate service providers, including the Fire Company; and that the Cities will share the respective costs thereof pursuant to the Formula and as further provided in paragraph IIID) of this Agreement. All property acquired pursuant to this Agreement is hereinafter referred to as the "Property" . III. Terms. Now, therefore, in reliance upon and in consideration of the mutual undertakings herein expressed, Blaine, Mounds view, and Spring Lake Park agree as follows: (A) ;EXercise of Powers. The Cities shall exercise such powers as may be necessary or convenient to effectuate the -1- purposes of this Agreement, in the manner herein prescribed, or as may otherwise be agreed upon from time to time. The Cities shall strictly account for and disburse all receipts and expenses under this Agreement and shall own all of the Property as provided in paragraph 111 (E) hereof. (B) and Composition of Administrative Committee An Administrative Committee comprised of the three chief administrative officers of the Cities is hereby established. The Blaine City Manager shall maintain the files and records of the Committee. (C) Duties of Administrative ComMittee. The Administrative Committee's duties shall include, but not be limited to, the following: 1. To administer the terms and provisions of this Agreement. 2 . To periodically review fire service contract proposals submitted by providers of fire protection and to make recommendations to the Cities regarding the terms of such proposals. 3 . To periodically review the Cities' requirements for firefighting equipment or land and buildings to be used for fire protection services and to make recommendations to the Cities regarding the purchase, sale, maintenance, or lease of such firefighting equipment, land or buildings. 4. To review the annual budget for fire protection services to the Cities, to make recommendations thereon to the Cities, and to administratively monitor the execution of the approved annual budget for fire protection services. (D) Sharing of Costs. All costs incurred pursuant to this Agreement, including annual operating costs, capital costs, and annual debt service on any bonds or other obligations hereafter issued pursuant to this Agreement, shall be borne by the Cities in their respective shares, as determined by the Formula from year to year. Mounds View and Spring Lake Park agree to pay to Blaine, as and when requested, annual debt service on bonds or other obligations issued pursuant to this Agreement. (E) Ownership of Property. Property shall be held nominally in the name of the City of Blaine, but each of -2- the Cities shall have a percentage ownership interest in the Property, which percentage shall vary from time to time and equal that City's "Historical Share", hereafter described. For the years 1970 through 1990 the total capital costs under the Contract and its predecessor agreements or arrangements amounted to $1, 332, 566, of which Blaine contributed $857, 694 (64 . 36%) , Mounds View contributed $294,205 (22 . 08%) , and Spring Lake Park contributed $180, 667 (13 . 56%) . Those Historical Shares shall be recomputed for each year based upon each Cities' additional contributions made pursuant to this Agreement. (F) Consent and Approval . For purposes of determining majority consent at the Administrative Committee level, or at the City Council level, each City shall have voting rights which equal its percentage share under the Formula at the time such decision is made, with each such decision being made on the basis of 50% + approval. (G) Bonding. For the purpose of defraying the expense of the acquisition, construction, furnishing, and betterment of land, buildings, and equipment for municipal fire protection and firefighting purposes, the Cities believe it to be in their best interest that approximately $4 , 450, 000 of bonds be issued. It is anticipated that such bonds would be issued by Blaine and would be general obligations of that City. Each City's share of the debt service on such bonds, or on any other obligations issued pursuant to this Agreement, shall from year to year equal that City's Formula percentage for that year multiplied by the total amount of debt service due on such obligations in said year. No bonds shall be issued or other capital costs incurred under this Agreement without the majority consent and approval of the Cities, as described in paragraph III (F) above. The annual budget for fire protection services to the Cities under this Agreement shall be presented for review and approval to each of the City Councils; provided, however, that in making all decisions under this Agreement, including those described above, the Administrative Committee shall make recommendations. (H) Duration of Acareement. This Agreement shall remain in effect for an indefinite term. (I) Termination of Agreement. This Agreement shall be terminated within one year after the City Council of one of the Cities notifies the other Cities by resolution of its intent to withdraw from participating in this Joint Powers Agreement. The notice of intent to withdraw must be given one year in advance of the proposed termination date. Upon -3- receipt of a notice of intent to withdraw, the Administrative Committee shall make all the necessary arrangements to sell or dispose of the firefighting equipment and land or buildings acquired pursuant to this Joint Powers Agreement. The Cities shall obtain an appraisal of the firefighting equipment and land and buildings acquired pursuant to this Joint Powers Agreement to determine the depreciated value of the Property. If the Cities cannot agree on the appointment of an appraiser, the Chief Judge of the Tenth Judicial District shall appoint the appraiser. The appraised assets shall be disposed of in the following priority: 1. In the event that the remaining two Cities intend to continue to participate in this Agreement, the remaining Cities would purchase the interest of the withdrawing City and proportionately share the cost of purchase. For example, if Spring Lake Park withdrew, Blaine's current ownership interest is 64 . 36% and Mounds View's is 22 . 08%. Therefore Blaine would be responsible for 64 . 36/86. 44, or 74 . 46% of the purchase, and Mounds View would be responsible for 22 . 08/86.44 , or the remaining 25.54% of the buy out The remaining Cities, shall, within 90 days of the date of the termination of this Agreement, or pursuant to a mutually agreed upon payment schedule, pay the withdrawing City its share of the appraised value of the Property. 2 . If one City withdraws and either one of the remaining Cities does not wish to participate in the purchase of the withdrawing City's share, as described in paragraph 1, the failure to participate shall be an election by that City to also withdraw. The remaining City can then either elect to liquidate the Property, or elect to purchase the share -of the withdrawing Cities. In the event of a purchase, the remaining City shall, within 90 days of the date of termination of this Agreement, or pursuant to a mutually agreed upon payment schedule, pay the withdrawing Cities their share of the appraised value of the Property. 3 . If none of the Cities wish to purchase the Property, the Property shall be sold. Any distribution of the proceeds of the disposition of any Property and the return of any other assets arising pursuant to this Agreement shall be made to each of the Cities in proportion to its Historical Share as it exists at the time of such disposition. -4- (I) Mis ella eons This Agreement shall be effective as of the date that all of the Cities shall have approved and executed this Agreement, which shall be governed by lawof the State of Minnesota, and may be executed in any number of counterparts, each of which shall constitute an original hereof. In the event that any provision of this Agreement is declared unlawful or unenforceable by a court of competent jurisdiction, the remainder of this Agreement shall remain in full force and effect to the same extent as though said provision did not appear herein. IN WITNESS WHEREOF, the Cities of Blaine, Mounds View, and Spring Lake Park, Minnesota, have duly authorized the execution of and have duly executed this Agreement by their authorized representatives, respectively. City of Blaine, Minnesota Dated: November 15 , 1990 By: Its May.. (SEAL) By: --4,44I-L-7/- e--0-"----*/ • Its City Manager Pursuant to authority granted by Blaine Resolution No. 90-318 , adopted on the 15th day of November , 2990. City of Mounds View, Minnesota Dated: 0L'40'ic_eA a.' , 1990 Its Mayor (SEAL) By: '�� Its Cit, - •dministrator Pursuant to authority granted by Mounds View Resolution No. 4003 , adopted on the 94.A day of 1990. -5- City of Spring Lake Park, Minnesota Dated: '1-t:-y,..1 :, X990 /, f �, By• i. �: � Its Mayor / (SEAL) / By: Its City Clerk-Treasurer Pursuant to authority granted by S ring Lake Park Resolution No. 0-6 , adopted on the 19th day of November 1990 -6- EXHIBIT A Payment for the services provided by Fire Department shall be as follows: (a) The annual cost for fire protection to the City shall be determined using the following formula. A. C. _ (F. C. + A.V. ) x (0. C. - O. R. ) (2) A. C. - Annual Cost F. C. - The percentage that the total number of Fire Calls to the City for the previous three years bears to the total number of Fire Calls to the Cities of Spring Lake Park, Blaine and Mounds View for the same period. A.V. - The percentage that 'the previous year Assessed Valua- .ion (unadjusted tax capacity valuation) of the City bears to the total Assessed Valuation (unadjusted tax capacity valuation) of the Cities of Spring Lake Park, Blaine and Mounds View. O. C. - Total Budgeted Operating Cost, including debt ser- vice, as approved by the Cities. O.R. - Budgeted Non-City Revenues - to include only other contract funds. .4 REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 11. CMOS lor TEN STAFF REPORT Report Number: 94-1060WS AGENDA SESSION DATE February 7, 1994 Report Date: 2-3-94 DISPOSITION Item Description: Discussion Regarding Engineering Service Contract with SEH Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; The City has used the firm of Short-Elliot-Hendrickson for engineering services for over 20 years. Since the departure of the City's former City Engineer, SEH has been used more frequently for civil engineering services. SEH has requested that the City renew the contract for engineering services. The contract is a standard general service contract and can be terminated any time if the City were to decide to explore alternative service providers or reinstate a City Engineer position. A survey of staff who work closely with SEH representatives indicated a high satisfaction level with the services of SEH and a desire to continue utilizing SEH in the future. An alternative to the contract with SEH could be a formal RFP to better gage the scope and cost of other service providers. While it is good business to do this periodically to determine the "market", it may not be in the best interests of the City to do so in the middle of several on- going projects. Staff is seeking Council discussion and direction in this matter. ( -- iipptek Smantha rduno; City A inistrator ./ RECOMMENDATION; PROPOSED NEW CONV TIA CT CI AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF MOUNDS VIEW, MINNESOTA AND SHORT ELLIOTT HENDRICKSON INC. THIS AGREEMENT made-as of the -- -day of --- in the year Nineteen Hundred Ninety-Three by and between the CITY OF MOUNDSVIEW, MINNESOTA, hereinafter called the CITY and SHORT ELLIOTT HENDRICKSON INC., 3535 Vadnais Center Drive, St. Paul, Minnesota,hereinafter called SEH. WHERE AS, the CITY intends to retain SEH to assist the City relating to investiga- tions,preliminary studies, design and construction of public improvements, including resi- dent project representation, construction staking and such miscellaneous field surveys as necessary to advise the City on issues relating to such public improvements. NOW, THEREFORE, the CITY and SEH for the considerations hereinafter set forth agree as follows: SECTION I - GENERAL SERVICES A. GENERAL SEH shall act as the CITY'S day to day professional representative and perform the following as directed by the City Council or its authorized representative. 1. Conduct Reviews and Investigations and Prepare Reports on Project Feasibil- ity. 2. Prepare applications and supporting documents for government grants, loans or advances. 3. Assist the City to obtain approvals from authorities having jurisdiction over a project. 4. Prepare Easement Descriptions and Drawings Page No. 1 November 17, 1993 5. Provide additional services due to significant changes in the general scope of a project or its design including but not limited to changes in size, com- plexity of character or type of construction. 6. Prepare change orders or other services and supporting data in connection with a change of the project condition which is inconsistent with the origi- nal design intent. 7. - Consulting-services to the City during the construction of a Project. 8. Provide Resident Project Representation and construction staking work as described in Exhibit A. 9. Assist in the start-up,testing,adjusting and balancing during the operation of equipment or systems. 10. Prepare record drawings showing changes made during construction based on data furnished by the Contractor which SEH considers signifi- cant. 11. Prepare Assessment Rolls 12. Provide professional services made necessary by the default of a Contrac- tor or by defects in the Contractor's work in the performance of the con- struction contract. 13. Provide services as an expert witness for the City in any litigation or other proceedings. 14. Review and/or prepare Environmental Assessment Worksheets and En- vironmental Impact Statements. 15. Review and evaluate statements or documents prepared by others. 16. Prepare City maps. 17. Other services rendered not in connection with a specific Improvement Project for which SEH has been retained. Page No. 2 November 17, 1993 B. MEETING ATTENDANCE SEH shall attend meetings as directed by the CITY. Meetings shall include but are not necessarily limited to the following: 1. City Council and Workshop Meetings 2. Public Agency Meetings 3.- - - Court Hearings -- SECTION SECTION II - IMPROVEMENT PROJECTS A. GENERAL SEH shall design and prepare plans and specifications and provide general construction services for Improvement Projects as directed by the CITY. Individual improvement projects shall be identified and the scope and detail thereof described in a brief Supplemental Letter Agreement submitted by SEH to the CITY which letter proposal shall provide details for payment to SEH. Written acceptance and/or authorizing council action of any agreement submitted will be required prior to commencing work. B. DESIGN PHASE After SEH has received authorization to proceed with the final design phase, SEH shall: 1. On the basis of the approved preliminary documents,prepare construction drawings and specifications for the Project or such a portion thereof as out- lined by the CITY. Such plans and specifications shall be prepared in accor- dance with CITY requirements and the requirements of those State and/or Federal Agencies from whom approvals must be obtained. 2. Advise the CITY of any adjustment of the project cost estimate caused by changes in scope, design requirements or construction cost, and furnish a revised cost estimate for the Project based on the completed drawings and specifications. Page No. 3 November 17, 1993 3. Furnish sets of plans and specifications for CITY and Agency review. 4. Prepare proposal forms and notice to bidders. 5. Assist the CITY in obtaining and evaluating bids and awarding Contracts for the construction of the Project. 6. Assist in the preparation of the Contract Agreement. C. -CONSTRUCTION PHASE During the construction phase, SEH shall: 1. Make visits to the site at intervals appropriate to the various stages of con- struction to observe as an experienced and qualified design professional the progress and quality of the executed work of the Contractor(s), and to determine in general, if such work is proceeding in accordance with the Contract Documents. SEH shall not be required to make exhaustive or con- tinuous on-site inspections to check the quality or quantity of such work. SEH shall not be responsible for the means, methods, techniques, sequenc- es or procedures of construction selected by the Contractor(s) or the safety precautions and programs incidental to the work of the Contractor(s). SEH'S efforts will be directed toward providing a greater degree of confi- dence for the CITY that the completed work of the Contractor will conform to the Contract Documents, but SEH shall not be responsible for the Con- tractor's failure to perform the construction work in accordance with the Contract Documents. During such visits and on the basis of SEH's on-site observations SEH will keep the CITY informed of the progress of the work and will endeavor to guard the CITY against defects and deficiencies in the work of the Contrac- tors. This obligation does not include anything related to safety. It is agreed that safety matters are Contractor's responsibility. SEH may disapprove work as failing to conform to the Contract Documents. 2. Review samples, schedules, shop drawings, the results of tests and inspec- tions and other data which the Contractor is required to submit, but only for conformance with the design concept of the project and compliance Page No. 4 November 17, 1993 with the information given in the Contract Documents. Such review shall not extend to means,methods,sequences,techniques or procedures of con- struction or to safety precautions and programs incidental thereto. SEH shall receive and review (for general content as required by the specifica- tion), maintenance and operating instructions, schedules, guarantees, bonds and certificates of inspection which are to be assembled by the Con- tractor in accordance with the Contract Documents. 3. Consult with and advise the CITY, act as the CITY'S representative at the Project site, issue all instructions of the CITY to the Contractor and prepare routine change orders as required. 4. Review the Contractor's Application for Payment, determine the amount owing the Contractor and make recommendations to the CITY regarding the payment thereof. SEH'S recommendations are based on on-site observations as experienced and qualified design professionals. The recommendations by SEH consti- tute a representation to the CITY that to the best of their knowledge, infor- mation and belief, the work has progressed to the point indicated on said application and the quality of work is in accordance with the Contract Doc- uments, subject to the results of any subsequent test called for by the Con- tract Documents and any qualifications stated in his recommendations. 5. Conduct a site visit to determine if the project is substantially complete and conduct a final site visit to determine if the work has been completed in ac- cordance with the Contract Documents. Such site visits may include repre- sentatives from the CITY and/or other involved governmental agencies. If the Contractor has fulfilled all of his obligations, SEH may give written no- tice to the CITY that the work is acceptable for final payment. 6. SEH shall not be responsible for the acts or omissions of any Contractor, or of any subcontractor or supplier,or any of the Contractor(s)' or subcontrac- tor's or supplier's agents or employees or any other persons (except SEH'S employees and agents) at the site or otherwise furnishing or performing any of the Contractor's work; however, SEH shall not be released from lia- Page No. 5 November 17, 1993 bility for failure to properly perform duties and responsibilities assumed by SEH in the Contract Documents. Further, SEH shall not be responsible if conditions at the site of the work are different than the conditions predicted following general observations at the site, review of existing plans and records made available to SEH by the CITY for the specific site and review of soils data resulting from formal soils investigation programs undertaken. SEH shall endeavor to provide the CITY with construction plans, specifications and contract documents that conform to site conditions identified during site investigations, but it is recognized that unknown conditions may exist that cannot be discov- ered until complete site excavations are made and that SEH does not bear the responsibility for their discovery or for additional construction costs that may result from the unknown conditions. SECTION III - THE CITY'S RESPONSIBILITY A. THE CITY SHALL: 1. Provide full information as to its requirements for the Project. 2. Assist SEH by furnishing all available information pertinent to the Project. 3. Guarantee access to and make all provisions for SEH to enter upon public and private lands as required for SEH to perform his work under this Agreement. 4. Provide such legal, accounting and insurance counseling services as may be required for the Project. 5. Give prompt written notice to SEH whenever the CITY observes or other- wise becomes aware of any defect in the project. 6. Furnish television inspection of sewers, land surveys, soil borings, labora- tory material tests, soil tests and other special items pertinent to the Project. 7. The CITY shall be responsible for the accuracy and/or omissions of data consisting of, but not limited, to computations, as built drawings, and maps furnished by the CITY. Page No. 6 November 17, 1993 L. r*/1-1-j.;ILP.4)1119-frit-j411.42)‘ PA)A14119‘ 8. Bear all costs incidental to compliance with the requirements of this Section III. SECTION IV - PERIOD OF SERVICES ' A. STANDARD PROFESSIONAL SERVICES The services called for in Section I.A., General . rvices, shall continue until terminated. j B. IMPROVEMENT PROJECTS After the CITY'S acceptance of the preliminary report and upon written authorization from the CITY and agreement as to the final scope of the Project, SEH shall proceed with the performance of the services called for in Section II.B., Improvement Projects, of this Agreement. SEH shall deliver the completed construction drawings, specifications and cost estimates for all authorized work on the project in accordance with the Supplemental Letter Agreement submitted by SEH for each individual project. SECTION V - PAYMENTS TO SEH A. DAY TO DAY PROFESSIONAL SERVICES AND MEETING ATTENDANCE UNDER SECTION I: z 2 Ye7 1. SEH shall be compensated monthly for services describon Section I.A. Said compensation shall be paid at SEH's current billinrate at the applica- ble employee rate plus the cost of expenses and equipment as outlined in Sections V.C. and V.D. 2. Meeting Attendance a. For attendance at CITY Council and Council Workshop Meetings during nonbusiness hour• no payment will be made. b. For attendance at other meetin unrelated to Improvement _I'rcject -SEH sTiall be paid at SEH's current billing rate of the appli- cable employee plus the cost of expenses and equipment as outlined in Sections V.C. and V.D. Page No. 7 November 17, 1993 SEH shall bill the CITY monthly for meeting attendance described in Sec- tion V.A.2.b. B. IMPROVEMENT PROJECTS UNDER SECTION II: 1. Design Phase a. Lump Sum Basis Option If the CITY and SEH select the Lump Sum Basis for Payment, SEH shall be compensated for preparation of Plans and Specifications (described in Section II.B.) on a negotiated lump sum fee as provid- ed in the Supplemental Letter Agreement. During the course of the work SEH shall be paid monthly based on SEH'S estimate of the percentage of the work completed. Total payments to the ENGI- NEER for work described in Section II.B. shall not exceed the lump sum amount including the cost of expenses and equipment as out- lined in Section V.C. and V.D. b. Fee Schedule Basis Option 1. If the CITY and SEH select the Fee Schedule basis for pay- ment,SEH shall be compensated for Preparation of Plans and Specifications (described in Section II.B. in accordance with a Fee Curve expressed as a percentage of construction or a Fee Schedule attached to the Supplemental Letter Agreement. During the design phase (preparation of plans and specifica- tions) SEH shall be paid monthly. Monthly payments shall be based on SEH's current billing rates of the applicable em- ployee plus the cost of expenses and equipment as outlined in Sections V.C. and V.D. Total payments to SEH for work de- scribed in Section II.B. shall be the total of the fee amount plus the cost of expenses and equipment. 2. Project construction cost to be used as a basis for payment shall be based on one of the following sources with prece- dence in order of list. Page No. 8 November 17, 1993 a The average of the two (2) lowest acceptable bona fide Contractor's bids. b SEH'S most recent cost estimate for the project as ap- proved by the CITY upon completion of the final design. 3. The project construction cost does not include SEH'S fee, the cost of the land or right-of-way, or compensation for and/or damages to property unless this Agreement so specified, nor does it include the CITY'S legal, accounting or insurance counseling services, or interest charges incurred in connec- tion with the Project. 4. If any portion of the Project is not bid or put under Contract for a period of twelve months after completion of the final design phase, SEH'S compensation for preparation of plans and specifications for that portion shall be based in one of the following sources with precedence in the order listed. a The average of the two (2) lowest acceptable bona fide Contractor's bid for such portion of the project. b SEH'S most recent cost estimate for such portion of the DAM project as approved by the CITY. J jAti c. Hourly Basis Option If the CITY and SEH select the hourlybasis, SEH shall be compen- sated p sated monthly for Preparation of Plans and Specifications (de- scribed in Section II.B.) on an hourly basis. Monthly payments shall be based on SEH's current billing rates of applicable employees plus the cost of expenses and equipment as outlined in Sections V.C. and V.D. SEH will provide an estimate of the costs for the preparation of the Plans and Specifications in the Supplemental Letter Agreement. It is agreed that after 90% of costs have been incurred, SEH will notify the CITY and confer with representatives of the CITY to determine the basis for completing the work. Page No. 9 November 17, 1993 2. Construction Phase SEH shall be compensated monthly for services described in Section II.C. Said compensation shall e paid at SEH's current billing rate of the applica- ble employee plus the cost of expenses and equipment as outlined in Sec- tions V.C. and V.D. C. EXPENSES The following expenses represent expenditures made by SEH, its employees, or professional consultants} specifically for the Project and shall be paid for as agreed in this Section V. Expenses include 10% for cost of administration. 1. Transportation 2. Fees paid, in the name of the CITY, for securing approval of authorities having jurisdiction over the Project. 3. Plan and specification reproduction. 4. Other special expenses connected therewith required in connection with the Project and authorized by the CITY. D. EQUIPMENT UTILIZATION The utilization of specialized equipment(computers, electronic survey equipment and automatic data plotting equipment) for data acquisition,detailed engineering computations and plan preparation as well as for the development and preparation of easement descriptions and assessment rolls is recognized as benefiting the CITY through more efficient production of project documents and minimization of costs involved with document modification when the project scope or other conditions change. The CITY, therefore, agrees to pay the reasonable cost for the use of such specialized equipment on the project. SEH's invoices to the CITY will contain detailed information regarding the use of specialized equipment on the project and charges will be based on the current standard rates for equipment published by SEH. E. GENERAL 1. If this Agreement is terminated upon completion of any phase of SEH's Page No. 10 November 17, 1993 services, the monthly progress payments shall be made in accordance with Section V.A. and V.B. If SEH's services are terminated during the phase of the work, SEH shall be paid for services performed during such phase. Payment during such phase shall be based on an hourly rate as described in Section V.A. and V.B. plus reimbursable expenses as described in Section V.C. and equipment expenses as described in Section V.D. SECTION VI - GENERAL CONSIDERATIONS A. INDEMNIFICATION Notwithstanding the Scope of Services to be provided by SEH pursuant to this Agreement or Supplemental Letter Agreements, it is understood and agreed that SEH is not a user, handler, generator, operator, treater, storer, transporter or disposer of hazardous or toxic substances, pollutants or contaminants as any of the foregoing items are defined by Federal, State and/or local law, rules or regulations,now existing or hereafter amended, found or identified in the City. It is further understood and agreed that services SEH will undertake, for the CITY'S benefit, are potentially uninsurable obligations involving the presence or potential presence of hazardous or toxic substances, pollutants or contaminates. Therefore, the CITY agrees to hold harmless, indemnify and defend SEH and SEH's officers, subcontractor(s), employees and agents from and against any and all claims,losses, damages,liability and costs,including but not limited to costs of defense, arising out of or in any way connected with, the presence, discharge, release, or escape of hazardous or toxic substances, pollutants or contaminants of any kind, except for such liability as may arise out of SEH's sole negligence in the performance of services under this Agreement. B. LIMITATIONS ON SEH'S LIABILITY The CITY hereby agrees that to the fullest extent permitted by law SEH's total liability to the CITY for any and all injuries, claims, losses, expenses, or damages whatsoever arising out of or in any way related to a project or this Agreement from any cause or causes including, but not limited to, SEH's negligence, errors, omissions, strict liability, breach of Contract or breach of warranty shall not exceed the total sum paid on behalf of or to SEH by SEH's insurers in settlement Page No. 11 November 17, 1993 or satisfaction of City's claims under the terms and conditions of SEH's insurance policies applicable thereto. C. REUSE OF DOCUMENTS All documents, including original drawings, and specifications, prepared by SEH pursuant to this Agreement are instruments of service in respect to the Project. They are not intended or represented to be suitable for reuse by the CITY or others on extensions of the Project or on any other Project. Any reuse without written verification or adaptation by SEH for the specific purpose intended will be at the CITY'S sole risk and without liability or legal exposure to SEH; and the CITY shall indemnify and hold harmless SEH from all claims, damages, losses and expenses including attorneys' fees arising out of or resulting therefrom. D. ASSIGNMENT SEH shall not, without the written consent of the CITY assign any interest or obligation in this Agreement. E. INSURANCE SEH shall secure and maintain such insurance as SEH deems necessary or appropriate to protect SEH from claims under Worker's Compensation, accidents or claims for bodily injury, death or property damage which may arise from the performance of SEH's services under this Agreement. F. TERMINATION This Agreement may be terminated by either party upon seven days written notice should the other party fail substantially to perform in accordance with its terms through no fault of the party initiating the termination. In the event of termination SEH shall be paid compensation for services performed to termination date, including expenses and equipment then due and all terminal expenses. Page No. 12 November 17, 1993 G. FAILURE TO MAKE PAYMENTS If the CITY fails to make any payment due SEH for services and expenses within thirty days after receipt of SEH'S statement therefor, the amounts due SEH will be increased at the rate of 1%per month from said thirtieth day,and in addition,SEH may, after giving seven days' written notice to the CITY, suspend services under this Agreement until SEH has been paid in full all amounts due for services, expenses and charges. APPROVED: CITY OF SHORT ELLIOTT HENDRICKSON INC. BY: BY: ADDRESS FOR GIVING NOTICES: 3535 Vadnais Center Drive St. Paul,MN 55117 Page No. 13 November 17, 1993 EXHIBIT A TO AGREEMENT FOR PROFESSIONAL SERVICES A LISTING OF THE DUTIES, RESPONSIBILITIES AND LIMITATIONS OF AUTHORITY OF THE RESIDENT PROJECT REPRESENTATIVE This is an Exhibit attached to, made a part of and incorporated by reference with the Agreement for Professional Services, between the City of Mounds View (OWNER) and SHORT ELLIOTT HENDRICKSON INC. If requested by the OWNER or recommended by SEH, and approved in writing by the other, 1) one or more full time Resident Project Representatives (RPR),experienced in the type of construction proposed,will be furnished and directed by SEH in order to provide additional representation at the Project site during the construction phase and, 2) SEH will provide necessary field survey personnel experienced in the type of construction proposed to place construction stakes for use by the Contractor in constructing the project. Through more extensive on-site observations of the work in progress and field checks of materials and equipment by the RPR and assistants, SEH shall endeavor to provide further protection for OWNER against defects and deficiencies in the work of CONTRACTOR; but, the furnishing of such services will not make SEH responsible for or give SEH control over construction means, methods, techniques, sequences or procedures or for safety precautions or programs, or responsibility for CONTRACTOR's failure to perform the Work in accordance with the Contract Documents and in particular the specific limitations set forth in Section II.C. of the Agreement. The duties and responsibilities of the RPR are limited to those of SEH in 1) The agreement with the OWNER and SEH, and 2) in the construction Contract Documents, and 3) further limited as follows: Page No. 14 November 17, 1993 A. GENERAL RPR is an agent of SEH at the site, will act as directed by and under the supervision of SEH, and will confer with SEH regarding RPR's actions. RPR's dealings in matters pertaining to the on-site work shall in general be with SEH and CONTRACTOR keeping the OWNER advised as necessary. RPR's dealings with subcontractors shall only be through or with the full knowledge and approval of CONTRACTOR. RPR shall generally communicate with OWNER with the knowledge of and under the direction of SEH. B. DUTIES AND RESPONSIBILITIES OF RPR 1. Schedules: Review the progress schedule, schedule of Shop Drawing sub- mittals and schedule of values prepared by CONTRACTOR and consult with SEH concerning acceptability. 2. Conferences and Meetings: Attend meetings with CONTRACTOR, such as preconstruction conferences, progress meetings,job conferences and other project-related meetings, and prepare and circulate copies of minutes thereof. 3. Liaison: a. Serve as SEH's liaison with CONTRACTOR, working principally through CONTRACTOR's superintendent and assist in understand- ing the intent of the Contract Documents; and assist SEH in serving as OWNER's liaison with CONTRACTOR when CONTRACTOR's operations affect OWNER's on-site operations. b. Assist in obtaining from OWNER additional details or information, when required for proper execution of the Work. 4. Shop Drawings and Samples: a. Record date of receipt of Shop Drawings and samples. b. Receive samples which are furnished at the site by CONTRACTOR, and notify SEH of availability of samples for examination. Page No. 15 November 17, 1993 c. Advise SEH and CONTRACTOR of the commencement of any Work requiring a Shop Drawing or sample if the submittal has not been approved by SEH. 5. Review of Work, Rejection of Defective Work,Inspections and Tests: a. Conduct on-site observations of the Work in progress to assist SEH in determining if the Work is in general proceeding in accordance with the Contract Documents. b. Report to SEH whenever RPR believes that any Work is unsatisfac- tory, faulty or defective or does not conform to the Contract Docu- ments, or has been damaged, or does not meet the requirements of any inspection, test or approval required to be made; and advise SEH of Work that RPR believes should be corrected or rejected or should be uncovered for observation, or requires special testing, in- spection or approval. c. Verify that tests, equipment and systems start-ups and operating and maintenance training are conducted in the presence of appro- priate personnel, and that CONTRACTOR maintains adequate records thereof; and observe, record and report to SEH appropriate details relative to the test procedures and start-ups. d. Accompany visiting inspectors representing public or other agen- cies having jurisdiction over the Project, record the results of these inspections and report to SEH. 6. Interpretation of Contract Documents: Report to SEH when clarification and interpretations of the Contract Documents are needed and transmit to CONTRACTOR clarifications and interpretations as issued by SEH. 7. Modifications: Consider and evaluate CONTRACTOR's suggestions for modifications in Drawings or Specifications and report with RPR's recom- mendations to SEH. Transmit to CONTRACTOR decisions as issued by SEH. Page No. 16 November 17, 1993 8. Records: a. Maintain at the job site orderly files for correspondence, reports of job conferences,Shop Drawings and samples,reproductions of orig- inal Contract Documents including all Work Directive Changes,Ad- denda, Change Orders, Field Orders, additional Drawings issued subsequent to the execution of the Contract,SEH's clarifications and interpretations of the Contract Documents, progress reports, and other Project related documents. b. Keep a diary or log book, recording CONTRACTOR hours on the job site, weather conditions, data relative to questions of Work Di- rective Changes, Change Orders or changed conditions, list of job site visitors, daily activities, decisions, observations in general, and specific observations in more detail as in the case of observing test procedures; and send copies to SEH. c. Record names, addresses and telephone numbers of all CONTRAC- TORS, subcontractors and major suppliers of materials and equip- ment. 9. Reports: a. Furnish SEH periodic reports as required of progress of the Work and of CONTRACTOR's compliance with the progress schedule and schedule of Shop Drawing and sample submittals. b. Consult with SEH in advance of scheduled major tests, inspections or start of important phases of the Work. c. Draft proposed Change Orders and Work Directive Changes, ob- taining backup material from CONTRACTOR and recommend to SEH Change Orders, Work Directive Changes, and Field Orders. d. Report immediately to SEH and OWNER upon the occurrence of any accident. Page No. 17 November 17, 1993 10. Payment Requests: Review applications for payment with CONTRACTOR for compliance with the established procedure for their submission and forward with recommendations to SEH, noting particularly the relation- ship of the payment requested to the schedule of values, Work completed and materials and equipment delivered at the site but not incorporated in the Work. 11. __ Certificates,Maintenance and Operation Manuals: During the course of the Work,verify that certificates,maintenance and operation manuals and oth- er data required to be assembled and furnished by CONTRACTOR are ap- plicable to the items actually installed and in accordance with the Contract Documents, and have this material delivered to SEH for review and for- warding to OWNER prior to final payment for the Work. 12. Completion: a. Before SEH issues a Certificate of Substantial Completion, submit to CONTRACTOR a list of observed items requiring completion or correction. b. Conduct final inspection in the company of SEH, OWNER, and CONTRACTOR and prepare a final list of items to be completed or corrected. c. Observe that all items on final list have been completed or corrected and make recommendations to SEH concerning acceptance. C. LIMITATIONS OF AUTHORITY Resident Project Representative: 1. Shall not authorize any deviation from the Contract Documents or substi- tution of materials or equipment, unless authorized by SEH. 2. Shall not exceed limitations of SEH's authority as set forth in the Agree- ment or the General Provisions to the Letter Agreement or the Contract Documents. Page No. 18 November 17, 1993 3. Shall not undertake any of the responsibilities of CONTRACTOR, subcon- tractors or CONTRACTOR's superintendent. 4. Shall not advise on, issue directions relative to or assume control over any aspect of the means, methods, techniques, sequences or procedures of con- struction unless such advise or directions are specifically required by the Contract Documents. 5. - - -Shall not advise on, issue directions regarding or assume control over safe- ty precautions and programs in connection with the Work. 6. Shall not accept Shop Drawing or sample submittals from anyone other than CONTRACTOR. 7. Shall not authorize OWNER to occupy the Project in whole or in part. 8. Shall not participate in specialized field or laboratory tests or inspections conducted by others except as specifically authorized by SEH. Page No. 19 November 17, 1993 12. 02.'93 13:01 FAX SEH ST. PAUL 2002/002 .1 Billing Schedule x,51 Classification n, . Billable Cost r, Office Staff Principal Engineer $85.25-$118.00 Project Man Sbv� d_er 6.01/ 7- Project Engineer/Architect/Planner $51.15-$66.65 DesignEngineer/Architect/Planner $38.75-$66.65 Lead Technician $44.95-$65.10 Senior Technician $43.40-$57.00 Technician �" $34.10-$46.00 Associate Technician $29.45-$38.60 �t3 Word Processor $28.80-$42.80 General Clerical $27.90-$42.80 Field Staff Lead Project Representative $44.95-$65.10 Sr. Project Representative $38.75-$52.70 Project Representative $31.00-$41.85 Survey Party Chief $38.00-$62.80 Survey Assistant $24.80-$36.45 1 1." The actual cost charged is dependent upon the hourly rate of the employee assigned to the project. The rates shown are subject to change. Note: This schedule is reissued annually. New contracts which will overlap the reissue date shall provide for the anticipated changes in the contractual language. Issued: April. 12, 1993 .] Expires: April 11, 1994 rl Short Elliott Hendrickson Inc. -- PREVIOUS CONTRACT AGREEMENT FOR ENGINEERING SERVICES BETWEEN THE CITY OF MOUNDS VIEW AND SHORT-ELLIOTT-HENDRICKSON, INC. THIS AGREEMENT made as of the 23 day of �Zrazi-p in the year Nineteen Hundred Eighty-Seven by and between the CITY OF'MOUNDS VIEW, MINNESOTA, hereinafter called the CITY and SHORT-ELLIOTT-HENDRICKSON, INC. , 222 East Little Canada Road, St. Paul, Minnesota, hereinafter called the ENGINEER. WITNESSETH, the CITY employs a consulting engineer to fulfill the normal duties of the City Engineer relating to investigations, preliminary studies, design and construction of municipal facilities including observation of the construction work, resident project representation, staking out of the work and such miscellaneous field surveys as necessary to advise the City Council on issues relating to such municipal facilities. NOW, THEREFORE, the CITY and the ENGINEER for the considerations hereinafter set forth agree as follows: SECTION I - SERVICES TO BE PERFORMED A. General The ENGINEER shall act as the CITY' S professional engineer representative as directed by the City Council or its authorized representative. B. Meeting Attendance The ENGINEER shall attend meetings as directed by the City Council . Meetings shall include but are not necessarily limited to the following: 1 . City Council Meetings 2. Planning Commission Meetings 3. Public Hearings 4. Metropolitan Council Meetings 5. Metropolitan Waste Control Commission Meetings 6. Pollution Control Agency Meetings 7. Court Hearings 8. Watershed District Meetings - 1 - C. City Engineer Services The ENGINEER shall conduct and/or prepare as directed by the City Council the following: 1. Reviews, Investigations and Reports 2. Feasibility Studies 3. Plans, specifications and general observation of construction on projects with construction costs less than $100,000. 4. Assessment Rolls 5. Easement Descriptions 6. Resident Project Representation and construction staking work. 7. Density/Moisture Tests 8. Revisions to reports, plans, and/or specifications due to changes in scope of project. D. Major Projects For projects with construction costs of $100,000 or more each, the ENGINEER shall conduct and/or prepare plans, specifications and general observation of construction as directed by the CITY. Individual major projects shall be identified and the scope and detail thereof described in a brief letter proposal submitted by the ENGINEER to the CITY which letter proposal shall also provide for the basis for payment to the ENGINEER. Written acceptance and/or authorizing council action of any proposal submitted will be required prior to commencing work. SECTION II - PAYMENTS TO THE ENGINEER A. Meeting Attendance For attendance at Council Meetings, Planning Commission Meetings and Public Hearings the ENGINEER shall be paid at the rate of fifty dollars ($50.00) per meeting. For attendance at Metropolitan Council meetings, Metropolitan Waste Control Commission meetings, Watershed District meetings, State Agency meetings and Court Hearings the ENGINEER shall be paid at the rate of 2. 1 times the applicable payroll cost plus travel at cost. Payroll cost is defined as the cost of salaries ( including sick leave, vacation and holiday pay applicable thereto) of all personnel for time directly chargeable; plus unemployment compensation, insurance, retirement benefits, incentive compensation benefits, and medical and surgical benefits. - 2 - B. City Engineer For City Engineer services performed as described in Section I.C, the ENGINEER shall be paid on an hourly basis at the rate of 2. 1 times the total applicable payroll cost plus travel at cost and equipment and materials at the standard rates. Reimbursable expenses of vehicle use shall be paid at the actual rate paid the employee. C. Major Projects The ENGINEER shall be compensated for Preparation of Plans and Specifications and Observation of Construction in accordance with the letter proposal described in Sectin I.D. D. Frequency of Payments The ENGINEER shall be paid monthly by the CITY. E. Billing Overhead The CITY shall pay the ENGINEER for outside consultant services including, but not limited to, television inspection, soil borings, laboratory tests, and inspection of material samples at the rate of 110% of the invoiced amount where such invoices are paid for by the ENGINEER. Should such services be arranged for by the ENGINEER and paid for directly by the CITY no add-on amount shall be due the ENGINEER. SECTION III - GENERAL CONSIDERATIONS A. Ownership of Documents All project documents consisting of original drawings, estimates, specifications and field notes are the property of the CITYand will be supplied on request. The ENGINEER may, at his expense, retain reproducible copies of drawings and copies of other documents, in consideration of which it is mutually agreed that the ENGINEER and the CITY will use them solely in connection with the project. B. Assignment The ENGINEER shall not, without the written consent of the CITY, assign any interest or obligation in this agreement. C. Insurance The ENGINEER shall secure and maintain such insurance as the ENGINEER deems necessary or appropriate to protect him from - 3 - claims under Worker' s Compensation Acts and from claims for bodily injury, death or property damage which may arise from the performance of his services under this Agreement. D. Termination This Agreement may be terminated by either party upon ten days written notice. In the event of termination the ENGINEER shall be compensated for services performed to termination date, including Reimbursable Expenses then due and all terminal expenses. E. Limitation of Responsibilities The ENGINEER shall not be responsible for the acts or omissions of any Contractor, or of any subcontractor or supplier, or any of the Contractor(s) ' or subcontractor' s or supplier's agents or employees or any other persons (except the ENGINEER' S own employees and agents) at the site or otherwise furnishing or performing any of the Contractor's work; however, the ENGINEER shall not be released from his liability for failure to properly perform duties and responsibilities assumed by the ENGINEER in the Contract Documents. Further, the ENGINEER shall not be responsible if conditions at the site of the work are different than the conditions predicted following general observations at the site, review of existing plans and records made available to the ENGINEER by the OWNER for the specific site and review of soils data resulting from formal soils investigation programs. The ENGINEER shall endeavor to provide the OWNER with construction plans, specifications and contract documents that conform to site conditions identified during site investigations, but it is recognized that unknown conditions may exist that cannot be discovered until complete site excavations are made and that the ENGINEER does not bear the responsibility for their discovery or for additional construction costs that may result from the unknown conditions. APPROVED: CITY OF MOUNDS VIEW N. SHO' -ELLIOTT-H: D' CKSON,NC. 61 / 16 if _ drf"- t� _Anal 02/87 - 4 - REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 12. CMOS Number: 94-1061WS STAFF REPORT lir =�r�J? AGENDA SESSION DATE February 7 1994 Report Date: 2-3-94 DISPOSITION Item Description: Continuation of Discussion Regarding Holiday Time Off Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; This issue was tabled at the January Work Session for discussion at the February Work Session. The issues centers on the historical practice of granting employees 4 hours of holiday time for Christmas and New Year's Eve and whether or not the time should be granted when the holiday falls on a weekend (2 times out of a 7 year period) . It is common practice in several cities to grant holiday time for Christmas and in some cases, New Year's Eve. It is a local decision as to whether time off is granted. There is a larger issue that may satisfactorily address this issue and remove it from a historical gratis gesture and create an established policy. A recent survey of area cities indicate that the majority of cities have increased the number of holidays granted to 12 . There are 10 basic legal holidays and then cities add other holidays (such as Good Friday or the day after Thanksgiving) as well as floating holidays which can be used during the year. The City of Mounds View authorizes 11 holidays. Of the ten basic holidays, the City does not grant Columbus Day. Therefore the City has 9 basic holidays plus Good Friday and the day after Thanksgiving. It is my recommendation that the Council consider adding a floating holiday to be used for the afternoon of Christmas and New Year's Eve. Then, as any holiday occurring on a weekend, the day before or day after policy would apply. X2'''7�h�!� `t f ✓ "�__ Samantha Or•uno, 'ty Administra r J ECOMME i ATION; ; Holidays City Holidays given in addition to: Total New Year's Day, President's Day, Martin Luther King's Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans' Day, Thanksgiving Day, 'L) Christmas Day Mounds View Good Friday, day after Thanksgiving, (No Columbus 11 Day) Columbia Heights Good Friday, day after Thanksgiving, Christmas Eve 12 (no Columbus Day) Anoka Day after Thanksgiving, Christmas Eve 12 Shakopee Good Friday, 1 floating Holiday 12 Ramsey Christmas Eve Day 11 Robbinsdale Day after Thanksgiving, Christmas Eve Day, 1 floating 12 holiday, (no Columbus Day) Prior Lake Day after Thanksgiving, 1 floating holiday, Christmas 12 Eve Day, (No Columbus Day) No. St. Paul Day after Thanksgiving, 2 floating holidays, (No 12 • Columbus Day) Chaska Day after Thanksgiving, 1 floating holiday, (No 12 Columbus Day) Maplewood 2 personal holidays, day after Thanksgiving, ( No 12 Columbus Day) Brooklyn Center 2 floating Holidays 12 Fridley 1 floating Holiday 11 Shoreview day after Thanksgiving, 1 floating Holiday 11 Crystal day after Thanksgiving, 1 floating Holiday 12 New Brighton day after Thanksgiving, 2 floating Holidays (No 12 Columbus Day) Woodbury 2 floating Holidays 12 Golden Valley day after Thanksgiving, Christmas Eve day (No 12 Columbus Day) Hopkins day after Thanksgiving, 1 floating holiday 12 Chanhassen 2 floating holidays 12 REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 13. STAFF REPORT Report Number: 94-1062ws 111( Report Date: 2-3-94 AGENDA SESSION DATE February 7, 1994 p DISPOSITION Item Description: Discussion Regarding Request to Rice Creek Watershed Regarding Cleaning of Judicial Ditch and Culvert Sizes Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; Construction on the golf course will begin this Spring. One of the issues that must be addressed and resolved prior to the opening of the course is the condition of the judicial ditch which runs through the golf course property. The Rice Creek Watershed's calendar proposes to inspect the ditch in 1995 and make necessary flow adjustments. Both the City of Blaine and the City of Mounds View have projects pending which greatly depend on the ditch being inspected and improved upon prior to 1995. I believe it to be in the best interests of the City to formally adopt a resolution which would request that the RCW accelerate their plans for the judicial ditch. It must be noted however, that such a request and a strong position supporting the request may result in a shared cost. Hopefully, the shared cost will include the two cities as well as RCW. Councilmember Quick will provide information regarding his concerns about the culverts on the golf course property. `'4'.t-' -... Cityes �,dnistr or Samanth. Orduno, RECOMMENDATION; rlite City of Blaine 9150 Central Avenue N.E..Blaine. Minnesota 55434-3499 (612) 784-6700 FAX(612)784-3844 January 21, 1994 Ms. Kate Drewry, District Administrator Rice Creek Watershed District 3585 Lexington Avenue North, Suite 132 Arden Hills, MN 55126 Subject: Ditch Maintenance, Judicial Ditch #1 Dear Ms. Drewry: Attached is a copy of a letter dated April 22, 1992. I've not been able to locate the District's reply to this request for inspection and ditch maintenance. However, I do acknowledge your inclusion of this section of ditch in the current Plan of the District dated November 1993. I would like to bring to the attention of the Board, the City's proposal to be moving forward with further development of the area north of 85th Avenue/County Road J and West of 35W. An appropriately functioning ditch system in this area is going to enhance the quality of this subdivision to meet drainage objectives without unneces- sarily burdening property owners. There is currently excessive water standing in the culvert as it crosses County Road J which, I believe, exceeds a reasonable mainte- nance standard. The District's proposal for ditch inspection and maintenance was proposed November 1993 for 1995, however, as I understand, the inspection and mainte- nance budgeted for 1994 was not included in the current 1994 budget. I cannot empha- sis enough, that the priority which the District has intended for ditch maintenance in 1995 for Judicial Ditch #1 should still be met. I therefore encourage the District to review its ditch maintenance priority schedule and retain the Judicial Ditch #1 inspection and maintenance in the 1995 budget. Thank you for your consideration. Sincerely, Charles Lenthe, P.E. Public Works Coordinator/City Engineer CL:cr Attachment: 4/22/92 Letter cc: Donald G. Poss, City Manager Samatha Orduno, City Administrator, City of Mounds View B •i E City of Blaine 9150 Central Avenue N.E., Blaine. Minnesota 55434-3499 (612)784.6700 FAX(6121 784.3b44 April 22 , 1992 Gerald A. Sande President of Board of Managers Rice Creek Watershed District 3585 Lexington Avenue North, Suite 374 Arden Hills , MN 55126 Subject: Ditch Maintenance, Judicial Ditch No. 1 Dear Mr. Sande: The purpose of this letter is to request that the Rice Creek Watershed District conduct an inspection of Judicial Ditch No. 1 from its confluence with Rice Creek to, and including, ditch extensions on the east side of I35W including Judicial Ditch Nos . 1-1 , 1-2 and 1-3. Inspection of portions of this ditch system by our City Engi- neer, Charles Lenthe, reveals unacceptable flows downstream of Highway 118 with increases in flow elevation and water table upstream of County Road J (85th Avenue) . Though I recognize the Watershed District' s intent to conduct more frequent ditch inspections , the City of Blaine experi- enced , and continues to experience, a number of calls regarding road condition and high water table in our South Central Dis- trict served by this conveyance system. • If you would inform us of the results of your inspection and an anticipated date of cleaning I will forward this information to my City Council . Sincerely, �� Donald G. Poss City Manager DP :CL/cr 14. Il REQUEST FOR COUNCIL CONSIDERATION Agenda Section: LCOS lor STAFF REPORT Report Number: 94-1063WS ��a-�� AGENDA SESSION DATE February 7, 1994 Report Date: 2-3-94 DISPOSITION Item Description: Discussion Regarding Participation in North Metro Mayors Association Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) ,SUMMARY; Mayor Linke has requested that this issue be placed on the February 7th agenda for continued discussion. Membership in this organization may now be far more crucial (and beneficial) to the City of Mounds View in light of Representative Orfield's legislative initiatives regarding the northern suburban communi ' es. Samantha Ordu o, City A4ministrator K --, 1 RECOMMENDATION: NORTH METRO MAYORS ASSOCIATION January 27, 1994 Mayor Jerry Linke City of Mounds View 2319 Knoll Drive Mounds View, MN 55112 Dear Mayor Linke: The North Metro Mayors Association (NMMA) hereby extends an invitation to the city of Mounds View to join our Joint Powers organization. To become a member, the attached Joint Powers Agreement should be executed. Additionally, the attached invoice will outline the city's membership fee for 1994. For your benefit, enclosed is a copy of our 1993 Annual Report. This document summarizes the issues and activities of the Association, and should provide you with an understanding as to the benefits of participation. Enclosed also is a copy of the Association's promotional vehicle currently being circulated to the development community. Joseph Strauss, Executive Director, and myself are available to meet with you and your city council per your request. Please feel free to contact either of us at 493-5115. The NMMA welcomes the active participation of the city of Mounds View. Our Board of Directors will be meeting in March or April and I hope you and your council will be in attendance. Sincerely, Elwyn Tinklenberg President, NMMA Mayor, City of Blaine 8525 EDINBROOK CROSSING, SUITE 5, BROOKLYN PARK, MINNESOTA 55443 TELEPHONE 612-493.5115 FAX 612-424-1174 NORTH METRO MAYORS ASSOCIATION JOINT POWERS AGREEMENT TO FORM A COALITION OF METROPOLITAN CO IES THIS AGREEMENT, made and entered into this day of , 1993, by and between the city of and other political subdivisions executing identical agreements, hereinafter referred to as "Agencies." The Agency hereto agree to establish an organization to be known as the North Metro Mayors Association to promote transportation and economic development projects. Any other public entity may become an agency upon approval by a majority of the then Agencies. Minnesota Statutes Section 471.59 authorizes two or more governmental units to enter into an agreement for the joint and cooperative exercise of any power common to the contracting parties. Whereas, improvements to transportation systems serve the Agencies by promoting the public's health, safety and general welfare and economic development enhances the local tax base thereby enabling the Agencies to provide needed municipal services at acceptable tax rates. NOW THEREFORE, pursuant to the authority granted by Minnesota Statutes Section 471.59, the parties hereto do agree as follows: 1) BOARD OF DIRECTORS. The governing body of the coalition shall be its Board of Directors. Each agency shall be entitled to two (2) directors. Each director shall have one (1) vote. Each agency shall appoint two (2) directors, one (1) of whom shall be the City Manager or Administrator or other designee. A majority of the Board of Directors shall constitute a quorum of the Board. 2) MEETINGS. The coalition shall meet on call of the president or by the Operating Committee. 3) OPERATING COMMITL'EE. The Board of Directors shall appoint an Operating Committee. The Operating Committee shall have authority to manage the affairs and business of the coalition between coalition meetings, but at all times, shall be subject to the control and direction of the Board. The Operating Committee shall meet as needed at a time and place to be determined by the Operating Committee. 8525 EDINBROOK CROSSING, SUITE 5. BROOKLYN PARK. MINNESOTA 55443 TELEPHONE 612-493.5115 FAX 612-424-1174 4) FINANCIAL MATTERS. Coalition funds may be expended by the Board Other legal instruments shall be executed with the Authority of the Board. The Board shall have no authority to expend funds in excess of the coalition funds or incur any debt. The financial contribution of the Agencies in support of the coalition shall be per capita for full members. Each of the Agencies shall, by February 2nd of each year, pay to the coalition an amount as annually determined by the coalition based on the most recent Metropolitan Council population estimates. The Board may authorize changes in the per capita charge for all members upon majority vote. The annual assessment levy shall be determined by October 1st of the preceding year. The Board may receive financial contributions from private associations, entities or financial institutions. Such associations, entities or institutions shall then become honorary associate members. Honorary associate members may send representatives to Board meetings, but shall not be entitled to representation on the Board or have any voting rights. 5) WITHDRAWAL. Any Agency may withdraw from this agreement effective on January 1 of any year by giving notice prior to October 15 of the preceding year 6) TERMINATION. The coalition shall be dissolved if less than three (3) Agencies remain, or by mutual signed agreement of all of the Agencies. Upon termination, remaining assets of the coalition shall be distributed to the full members still remaining at the time of termination, pro rated according to their respective contributions. 7) NOTICES. All notices or other communications required herein shall be sufficiently given and shall be deemed given when delivered or mailed by registered or certified mail, postage prepaid, addressed to the following parties: President, Board of Directors, and Chairman, of the Operating Committee. 8) AMENDMENTS. This agreement may be amended and become effective only by written agreement entered into by all members in good standing. 9) MULTIPLE EXECUTION. This Joint Powers Agreement may be executed simultaneously in any number of counterparts, each of which counterparts shall be deemed to be an original and all such counterpart shall constitute but one and the same instrument. An originally executed counterpart shall be filed with Joseph D. Strauss, Executive Director, North Metro Mayors Association, 8525 Edinbrook Crossing, Suite #5, Brooklyn Park, MN 55443. 10) EFFECTIVE DATE. This agreement shall be in full force and effect upon receipt by Joseph D. Strauss, Executive Director, North Metro Mayors Association, 8525 Edinbrook Crossing, Suite #5, Brooklyn Park, MN 55443, if at least three (3)joint agreements, along with a copy of a certified resolution of the governing bodies authorizing the execution and delivery of the contract. CITY OF By: By: NORTH METRO MAYORS ASSOCIATION INVOICE January 27, 1994 Mayor Jerry Linke City of Mounds View 2319 Knoll Drive Mounds View, MN 55112 1994 North Metro Mayors Association Dues: $6,989.00 Please remit payment to: Mr. Jerry Dulgar Treasurer North Metro Mayors Association 4141 Douglas Drive North Crystal, MN 55422 8525 EDINBROOK CROSSING, SUITE 5, BROOKLYN PARK, MINNESOTA 55443 TELEPHONE 612-493-5115 FAX 612-424-1174 r T,,- � � REQUEST FOR COUNCIL CONSIDERATION 4 STAFF REPORT Report Number: 94-1064WS ��� Agenda Section: 15. 1111 Report Date: _ 2-3-94 AGENDA SESSION DATE February 7, 1994 DISPOSITION Item Description: Discussion Regarding Alcohol and Drug Testing Policy Administrator's Review/Recommendation: ,. - No comments to supplement this report _ 1 - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; The Minnesota Drug and Alcohol Testing in the Workplace Act was passed to enable employers to provide a safe place for employees to perform their jobs. Before the City of Mounds View can implement a policy that would require alcohol and drug testing, a resolution must be passed by the Council, distributed to all employees and posted. In addition, this policy cannot be implemented with respect to any employees covered by a collective bargaining agreement until it has been the subject of bargaining. Some of the key points of the policy are: • Those effected: - Any job applicant that has been offered full-time employment. - Any employee that causes reasonable suspicion of being under the influence and has violated work rules, sustained personal injury or caused injury while on the job, or has caused a work related accident. • Applicants and employees may refuse to take these tests which may be grounds for suspension or termination. • A positive test may result in termination subject to an opportunity to participate in a rehabilitation program. Attached is a copy of the proposed Drug and Alcohol Testing Policy for your review and consideration. This policy has been reviewed by the city attorney. 7/i;/, 044'06)4 Tim Cruikshank, Asst. to City Admin. RECOMMENDATION` NOTICE OF DRUG OR ALCOHOL TEST RESULTS EMPLOYEE NAME: DATE RECEIVED FROM TESTING ORGANIZATION: CHECKS AS APPROPRIATE: The results of your drug/alcohol test was NEGATIVE. The results of your drug/alcohol test was POSITIVE. RIGHTS OF EMPLOYEE OR JOB APPLICANT IF TEST RESULTS ARE POSITIVE: 1. The employee or job applicants has the right to request and receive from the City of Mounds View a copy of the test result report. 2 . Within three (3) working days after notice of a positive test result, the employee or job applicant may submit information to the City of Mounds View, in addition to any submitted prior to a test, to explain the test result. 3 . Within five (5) days after notice of a positive test, the employee or job applicant may request a confirmatory re- test of the original sample at the employee's or job applicant's expense. Within three (3) days after receiving the employee;s or job applicants re-test request, the City of Mounds View shall notify the testing agency of the employee's or job applicant's request. The employee or job applicant may request a different testing agency licensed under Chapter 181 (Minnesota State Statute) . If the confirmatory re-test does not confirm the original positive result, no adverse personnel action based on the original confirmatory test may be taken against the employee or job applicant. I have received a copy of this completed document. SIGNATURE: DATE: ALCOHOL AND DRUG TESTING POLICY Purpose The City is committed to the health, well being and safety of its employees and property. All employees have a responsibility to report to and be at work in a fit condition to perform. This policy has been established for the purpose of providing a safe work place for all, and to comply with the Drug Free Workplace Act. Policy The use, possession, distribution, manufacture or sale of alcohol or illegal drugs anywhere at work on City time, on City property, or in City vehicles is prohibited and considered a willful violation of City policy which can result in suspension or discharge. Drug and alcohol testing of both blood or urine may be conducted under the circumstances set forth below. The City will use Minnesota Rule 4740. 1075 through 4740. 1090 for minimum standards of alcohol and drug detection limits. Specifics: 1. Applicants. All acceptable candidates who have been offered employment for regular full-time positions in areas where physicals are required, will be required to undergo a drug test as part of the placement procedure. This test will only be used to detect presence of alcohol, unauthorized drugs, or their metabolites. We will notify any applicant of test results and, subject to the provisions of #7 below, will withdraw an employment offer from anyone who tests positive. 2 . Employees may be required to undergo drug and alcohol testing at a clinic of choice by the City of Mounds View if there is reasonable cause for suspicion to believe that the employee is under the influence of drugs or alcohol and: A. Has violated written work rules prohibiting the use, possession, sale or transfer of drugs or alcohol while working, while on City premises, or while operating City vehicles, machinery or equipment. B. Has sustained a personal injury on the job requiring medical care, or has caused another employee to sustain an injury requiring medical care. C. Has caused a work related accident or was operating or helping to operate equipment, machinery or a vehicle involved in a work related accident. indicating the presence of unauthorized drugs or their metabolites (not indicated on the consent form) and alcohol may result in termination, subject to the following: A. An employee who tests positive for the first time will be given the opportunity to participate in, at the employee's own expense or pursuant to coverage under the employee's benefit plan, a counseling or rehabilitation program after consultation with the City Personnel Coordinator. B. The employee may be discharged for any of the following reasons: 1. The employee tested positive on a previous occasion in a work related incident. 2 . The employee refuses to participate in a chemical dependency or rehabilitation program recommended by the City Personnel Coordinator. 3 . The employee fails to successfully complete chemical dependency counseling or a rehabilitation program. 9 . If an employee is called out for a City emergency and is suspected of being under the influence of drugs or alcohol, s/he will not be subject . to the testing procedures of this policy if s/he is suspected of being under the influence of drugs or alcohol. However, s/he will not be allowed to work, and will be sent home. 10. Results of tests and other information acquired in the drug and alcohol testing process will be treated as private and confidential information. The employee tested and the Personnel Coordinator will be told the results of the testing. If a positive result is confirmed, the City Administrator and the employee's supervisor will be notified. Results will be disclosed to no one outside of the City unless required by law or unless release of information is requested by the employee. REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 16. STAFF REPORT Report Number: 94-1065WS 111fOUNDS �Ve AGENDA SESSION DATE February 7, 1994 Report Date: 2-3-94 DISPOSITION Item Description: Presentation and Discussion of Petition Regarding Park Buildings. Administrator's Review/Recommendation: - No comments to supplement this report L - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; City Hall recently received a petition presumably from Scout troop districts regarding the need for meeting places. The Parks, Recreation & Forestry Department is well aware of this need as Random Park building is booked solid with groups including a number of scout groups who use the building for meetings. As you can see from the petition, the petitioners are not all residents of Mounds View. However, I presume that leaders have children from Mounds View in their troops since most scouts attend either Pinewood or Sunnyside Schools. The Parks and Recreation Commission is already aware of this need and for this reason the Department is soliciting grants for the improvements necessary for the other four park buildings to accommodate groups for such uses. The Project Team Neighborhoods and Housing also discussed the need for neighborhoods to meet for a variety of programs including neighborhood meetings and activities and events as well as specific group meetings such as scout meetings, senior citizen bridge groups, after school activities, daycare provider meetings, etc. Currently staff is writing a grant proposal for CDBG funding, however, I am not sure whether our tactic of"needing accessibility to the buildings"will fly since we don't have strong case for disabled persons using the building or asking to use the park buildings. The strategy of low income was deflated after receiving the cities census statistics which put us 2% below the cutoff . . . needing 36% low to moderate income, whereas our percentage shows 34%. The need is there, we simply need the money to improve the buildings. It is estimated that each building improvement would cost approximately $15,000 for the installation of one unisex bathroom including utility work for water and sewer services. It would also be nice to install new natural gas furnaces for each building and air conditioning. These improvements are the same that was provided for Random Park building. Random Park is used to the fullest extent and has a huge number of would be users. Currently the easiest park buildings to improve would be Groveland and Hillview Park buildings because of their close location to the streets and because of the building itself. Lambert Park building is a funny octagon shape and would be a little more difficult to provide a unisex bathroom facility since it would take up a large portion of the building just because of the odd shape. Woodcrest Park building is located further back and it is assumed the service extension would be quite difficult due to the wetness of the location and the storm water ditch located along the perimeter of two sides of the park. I, ./ a Marion, Director RECOMMENDATION: 'arks, Recreation and Forestry IFFEBRUARY 7, 1994 WORK SESSION /1/ / y`3 THE FOLLOWING NAMES ARE IN SUPPORT OF THE MOUNDS VIEW CITY COUNCIL OPENING UP ADDITIONAL FACILITIES SIMILAR TO RANDOM PARK FOR THE PURPOSE OF SCHEDULING MEETING SPACE FOR VARIOUS NEEDS OF THE RESIDENTS. THERE IS A LARGE DEMAND FOR THIS SPACE FOR SCOUT TROOPS IN PARTICULAR. NAME ADDRESS PHONE -1(v d(.0-)) SceA a 131 7$5-)-00 SAiwpant i 4A ait,j2,14,k) S--� c Lapd i 09- (4,1d9 K i7 - / f .--, • -- ,2 - L. L vj n 2� ,3 -)()/ i O/i 7)/JA.c4 (--- ,7- (-/;//' '1 j (s/;r i,_ c -5/1- y.--i, 'OCkilikiLS-. 4. \.li A ,V:)\_... '1f (<1 t<e Ac Ck . ,.,,,_1-1- s &33- Z8-1-J I 26 ., 1-f, ,5'(( s- 0)(64 SI-, .s-1,0, 1,__,, t-ka - is-- y V:116 / 5'2---Z O04wmra ' Shy 7 c.)-433 2 . , - 6,,,,,A, r 3s I . / ' , a ‘ _*(„,, ,r,v24...c/- 4,--a--754// 0,4 , a„,, / 5-16g' OX GI ate, s-kt Lig1-i�itOthhav-cl Vien--1-31. 4g1tp-a-cymelo ! I'/ iA P / `s ` I'... �• / 1/' /1 / -( P -- y ii\Q- -c -?iso cmy,"00._,(\� . . vc-\oc,eL-3 s- a9s� Vo Ncs-ik‘ e ,_At- LvLe__ civoq ek,u (4 . (( .s(- - e,..), e),., cimos-/ -. 4,,,,,k14, ,k,69„..,,__ 101 ?. nat.,. y hiv- gt_b_t_LA.)_,J,,c_c.) qi1N - 7 kl--2_, Ilk (LAOA- 4L� c-D'3 (Q '.Q10 ,J)1-)ii \--An. 1\411:) 01'Q vJ fl -21 8je-- rI33 6.U'1 bi„.. c)hyd-Ocd) � i�bu-�c� 0 €A,J 7 835- ) v , :1A5&,),-.,-,, ,_%S A_ ScN00 Lt. 034 5 THE FOLLOWING NAMES ARE IN SUPPORT OF THE MOUNDS VIEW CITY COUNCIL OPENING UP ADDITIONAL FACILITIES SIMILAR TO RANDOM PARK FOR THE PURPOSE OF SCHEDULING MEETING SPACE FOR VARIOUS NEEDS OF THE RESIDENTS. THERE IS A LARGE DEMAND FOR THIS SPACE FOR SCOUT TROOPS IN PARTICULAR. NAME ADDRESS PHONE &Lk", , &:?iL 30/74 ebu-,4 fed /4 c,11/ Jj • ) 7e0-Z-782/ ` Ate, SL-k .0L yeQ Q y1l (1-1)-4 SSS frovt ;r ' —S?37 g0r /06 c0' 11i6 -tcl 4 ;le NO-aiyik �f �= � `/g6—.393 o `5r_c (AT, 5308 C 11`-Li-0 c- tAko-u.AL- c,„) S 3 ° U t'�r` li�-,�r V v '�Z..._'C S V t C� 7ff 0 -2 ` `0 n � REQUEST FOR COUNCIL CONSIDERATION Agenda section: 17. DAM 94-1066WS STAFF REPORT Report Number: 1111 �C� Report Date: 2-3-94 AGENDA SESSION DATE February 7, 1994 DISPOSITION Item Description: Discussion of Transfer of $1956 from Contingency for Maintenance Agreement for Telephone System Administrator's Review/Recommendation: p - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; It has been one year since Executone installed the new telephone system in City Hall. During this time, service calls and repairs were covered under the one year warranty. Now that this warranty has expired, the telephone system would not be covered in the event of a problem. The City has been presented with a maintenance agreement that would ensure maintenance of the telephone system. The maintenance program would cost $163 per month. Since this is an unbudgeted item, staff is requesting that one year of maintenance or $1956 be transferred from Contingency Account No. 100-4450-910 to Central Services Account No. 100-4190-513 . 00 00W4 Tim Cruikshank, Asst. to City Admin. RECOMMENDATION: REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 18 STAFF REPORT Report Number: 94-1067WS OUNDS i 0��� AGENDA SESSION DATE February 7, 1994 Report Date: 2-3-94 DISPOSITION Item Description: Discussion Regarding Ramsey County Compost Site Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; Ramsey County has requested that the City conduct the attached survey in the next issue of the City Newsletter as a means of determining use and opinions on a possible move. I would recommend that the survey include a question that would test an alternative site in Mounds View (adjacent to the golf course) . , a,,,,,,,,„,,ni-nx,e) , z • Samantha Orduno, City Adminis at•i RECOMMENDATION; In Department of Public Health Division of Solid Waste Zack Hansen,Manager 1910 West County Road B,#206 Tel:612-292-7900 RAMSEYCOUNIY Roseville,MN 55113 Fax:612-633-0571 January 28, 1994 Samantha Orduno, Administrator City of Mounds View 2401 Highway 10 Mounds View, MN 55112 Dear Ms. Orduno: I am writing to follow up on our conversation earlier this week regarding the County yard waste site located in the City' s Ardan Park. It is my understanding that the City is asking the County to consider relocating the site from Ardan Park, because of illegal dumping in the area (unrelated to the site) and because several neighbors have complained about odor. You indicated that the City is pleased with the service of the site, but prefers another location. You suggested one site near the proposed City golf course. I explained that the County, in considering this issue, would examine the alternate sites that may be available, the costs associated with moving the site, and whether we would relocate the site or close it. During the conversation we discussed surveying residents through the City newsletter to gauge their interest in the site. We have drafted a survey that could be used for this purpose, and have enclosed it. Note that it is in a postcard format, and that the Division of Solid Waste will pay for printing of the card and postage if this format is used. This should assure a good return rate. Please contact me at your convenience if you want to use the postcard survey. We will also be willing to tabulate the results . Based on the City' s request, we are reviewing issues related to moving the site, including evaluating alternate sites and beginning to identify costs . Some of my staff will be contacting City staff about potential sites in the near future. I will keep in touch with you as this proceeds . In the meantime, please contact me at 292-7904 if you would like to discuss this . Sincerely, Z Ha sen Division Manager cc: Commissioner Dick Wedell Patrick Harris Terry Schutten Rob Fulton Fawzi Awad Minnesota's First Home Rule County printed on recycled paper with a minimum of 10%post-consumer content Because of concerns related to illegal dumping and odor,the City of Mounds View may request that Ramsey County relocate the yard waste compost site located in Ardan Park. Ramsey County would then have two options: it could close the site, or it could try to locate it elsewhere. Developing the site elsewhere may be cost-prohibitive for the County. The City and County would appreciate input from residents about this. Please complete the survey below and place it in the mail. (Postage will by paid by Ramsey County.) 1. I use the yard waste site in Ardan Park... (check all that apply) C:= Spring Summer Fall Do not use X, 1 2. If the yard waste site were closed, I would... (check all that apply) Go to the County sites in Arden Hills or Shoreview326 Start composting in my backyard Pay my trash hauler to take it away anal Other (describe) IIMEM4 3 The yard waste site in Ardan Park should... (check one) Be closed Be moved Stay where it is 4. One way to limit traffic and yard waste volumes is to limit use to County residents. If Ramsey County started asking for identification(driver's license)at the site to limit use to County residents, I would... Not object Object Comments: NO POSTAGE NECESSARY IF MAILED r._w IN THE {> ;r• UNITED STATES {'.,,- 0 BUSINESS REPLY MAIL FIRST-CLASS MAIL PERMIT NO.6332 ST PAUL,MN ammo POSTAGE WILL BE PAID BY ADDRESSEE RAMSEY COUNTY DEPARTMENT OF PUBLIC HEALTH DIVISION OF SOLID WASTE 1910 W COUNTY RD B STE 206 ST PAUL MN 55113-5448 I�LLIJ�„�II���II��ILI�LJ� �I�LI�I,I ��LII L ADMINISTRATION r REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 18. OUNOO 1, Eve STAFF REPORT Report Number: 94-1067WS AGENDA SESSION DATE February 7, 1994 Report Date: 2-3-94 DISPOSITION Item Description: Year End Report — Administration Administrator's Review/Recommendation: �. - No comments to supplement this report . I - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; Attached is my portion of the 1993 year end report for the Administration Department. All materials are attached. ?2/144 t `ilft - Tim Cruikshank, Asst. to City Admin. R.E.COMMENDATION: 1993 Year End Report Assistant to the City Administrator SPECIAL PROJECTS FOCUS 2000 - Since the inception of Focus 2000 at the March, 1993 Council/Staff strategic planning session, there has been non-stop activity. In April, students from local schools assisted in naming the process. After the name was established, a massive marketing campaign ensued,promoting the idea and community participation. In May, an intern came aboard to assist with the marketing and preparation for the public forums that were held in July. After the public forums, Issue Study Groups were formed. For the next four months, these groups met numerous times and came up with-a preliminary report. This report was then presented to the community at a final public forum for feedback. This project is due to be completed by 3/28/94 when the final report will be presented to the City Council for consideration. CITY HALL EXPANSION - In April, 1993, the Council selected an architect and by October, 1993, construction had begun. Mikkelson-Wulff Construction was awarded the contract to expand and remodel a large portion of the existing City Hall facility and Police area. The entire project is scheduled to be complete by the first week in March, 1994. A timeline is attached. MUNICIPAL CODE RECODIFICATION -At the 12/27/93 Regular City Council meeting, the Council approved the introduction of Ordinance No. 532 which would adopt the recodified municipal as the official, legal document. This Ordinance was then adopted at the 1/10/94 Regular City Council meeting. The final product was the result of a year and a half long process whereby city staff worked closely with the recodifier to accurately reorganize this document. INSTALLATION OF NEW CENTRAL TELEPHONE SYSTEM - In January of 1993, the City took possession of a new telephone system. The old system was obsolete and limited in its ability, thus making it difficult to give professional telephone customer service. The new phone system enables users to more efficiently and professionally handle telephone business. STREETLIGHT UTILITY AND PROACTIVE INSTALLATION - At the 9/27/93 regular City Council meeting, the Council adopted Ordinance No. 528 which continued the street light utility program. Resolution No. 4426 was adopted at the 10/11/93 regular City Council meeting which approved a proactive approach to installing streetlights throughout the City based on a comprehensive Police Department needs analysis. At the 12/15/93 Budget Adoption meeting, the streetlight utility rates were adjusted downward to utilize the fund balance of this fund. COMPUTER NETWORK - About mid-year, all computer users had access to the local area computer network. City staff have realized the benefits of this technology through enhanced communications and ability to easily and quickly share information. WOOD CARVING OF CITY LOGO - 1993 saw the back wall of the Council Chambers receive a facelift. A wood carving of the City Logo was mounted in the center panel for aesthetic purposes. DECLARE AND SELL OBSOLETE EQUIPMENT - Several old computer monitors and various other office equipment was declared obsolete and sold. This project may take place again this year after the City Hall expansion project is completed. PERSONNEL AFFIRMATIVE ACTION PLAN - The City of Mounds View's Certificate of Compliance with the Minnesota State Human Rights Department's affirmative action policy was due to expire this year. The Certificate of Compliance is valid for two years at which time the City will need to submit an updated plan. The plan covers a range of data about the organizational workforce such as workforce availability, utilization and underutilization analyses, goals and objectives for corrective action if necessary, identify problem areas such as recruitment if they exist, measures of implementation and an internal audit and reporting system. Compliance with these requirements enables Mounds View to be an Affirmative Action/Equal Opportunity Employer. At the 6/14/93 regular Council meeting, Resolution No.4373 was approved adopting the City of Mounds View's Affirmative Action Plan. EMPLOYMENT ACTIVITY - Throughout the course of the year, several employees were hired, some as temporary or seasonal and others as regular full-time. To accommodate the Community Development Department parental leave of their department secretary, a temporary was hired for a six month period. In April, a regular part-time custodian was hired to cut costs and to increase the quality of service that we were getting from the privately contracted vendor. During the summer months, the Public Works Department hires several seasonal employees to assist with projects and workload. To help with the Focus 2000 project, an intern was hired for a six month temporary assignment. Lastly, to fill an open regular, full- time Public Works Maintenance position, a Public Works Maintenance Worker was hired. TRAINING - Several training sessions took place for City employees during 1993. In February a speaker presented a Humor in the Work Place seminar that emphasized the importance of enjoying the work place and the positive impact it can have. In March, employees took part in a five hour CPR and First Aid training session. In June and September, employees learned about Sexual Harassment in the work place, and in October, 10/20/93, city employees participated in the Meyers/Briggs personality traits seminar that was conducted by a teacher from the University of Minnesota. We all took individual assessment tests and were evaluated to see what each of our dominant traits were. SAFETY - In September of this year, an employee safety committee was created to comply with State law and also to develop a safety policy for the city to ensure its employees have safe condition in which to work. This committee met for the first time on 10/29/93 and has met several times since, making headway on the safety policy. POLICY DEVELOPMENT - Family and Medical Leave and Transitional Work Policy. 1994 BUDGET - Was responsible for the Central Services portion and Street Light Utility portion of the 1994 approved budget. L FINANCE r REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 18. 11111VSTAFF REPORTReport Number: 94-1067WS February 7, 1994 Report Date: 2-3-94 AGENDA SESSION DATE DISPOSITION Item Description: Year End Report — Finance Administrator's Review/Recommendation: j - No comments to supplement this report 1, - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; Attached is the 1993 Year-End Report for the Finance Department. All referenced materials are attached hereto. Don Brager, Finan Director-Treasurer RECOMMENDATION: 1993 FINANCE DEPARTMENT ANNUAL REPORT Activities The year began with the preparation of the Comprehensive Annual Financial Report for the year ended December 31, 1992 and Finance Department Staff assisting the auditors in the conduct of their annual audit of the financial records of the City. The City received an unqualified opinion from the auditors that ... The general purpose financial statements ... present fairly, in all material respects the financial position of the City of Mounds View... and the results of its operations and its cash flows of its proprietary fund types for the year then ended in conformity with generally accepted accounting principles." The City's Comprehensive Annual Financial Report was submitted to the Government Finance Officers Association for consideration for a Certificate of Achievement For Excellence in Financial Reporting. In early December we received word that the City would be granted another Certificate. The City has received this Certificate for its Financial Report each year since 1988. The accompanying Management Report and Recommendations contained no significant findings or recommendations. The follow up on two minor items should be commented upon. One recommendation was to determine the status of outstanding checks that the City has issued. The City follows the procedures outlined in the Minnesota Unclaimed Property Act. That Act requires that the City make a good faith effort to locate the owners of unclaimed property and to notify them that they have unclaimed property. If the owners can not be located the City reports that fact to the State, who attempts to locate the owners through advertisement in newspapers throughout the State. In the event that the owners can not be located the unclaimed property is forfeited to the State of Minnesota The other recommendation is to determine the status of MSA Projects and to seek reimbursement where applicable. Public Works Supervisor Uhich, Steve Campbell of SEH, and I have been working on this throughout the year. The County Road I project has been finalized and reimbursements applied for on Highway 10 signalization projects and the Long Lake Road Project. A 1993 Budget Calendar was adopted by the Council in April and work was begun on the 1993 Long Term Financial Plan. The Plan was adopted in August An upgrade in the City's utility billing software was purchased from Computoservice, Inc. and installed for the second quarter billing. The new software has given the City faster processing speeds and has maintenance features which have allowed greater efficiencies in the billing process. The new system also allows for self mailer envelopes with return envelopes, which replaced the postcard billing The system also allows a note screen for each customer which allows keeping customer data in the system which was formerly kept manually and apart from the system. Water Refunding Bonds were issued in March. These bonds will be used to pay off the 1991 Water Revenue Bonds at their call date in 2001. Due to the difference in interest rates of the two issues the City will realize a savings in interest costs of approximately $166,000 between 1993 and the final maturity of the refunding bonds in 2013. The Finance Department coordinated, participated in, and survived the 1993 Budget Process. A record seven drafts of the budget were prepared. Some highlights of the budget process: Many of the budget reports were reformatted in a different type style to improve their readability. The budget video was revised to include an introduction and opening remarks by the City Administrator and a conclusion and closing comments by the Mayor. The Mayor developed and used poster boards to explain the calculation of property taxes. He said it was his "Ross Perot routine". The budget hearing attracted a record 60+ citizens and was a success due to Council members explanations of the budget and positive citizen input. Updated payroll software purchased in 1993 enabled the Payroll Clerk to more efficiently process payrolls and federal and state reports. Reporting of employees contributions to the supplemental ICMA retirement plan was automated; the City now sends reports to ICMA on a computer diskette rather than a paper report. The most outstanding accomplishment in the area of payroll was starting the direct deposit of employee payroll to their banks through the Automated Clearing House(ACH) system. Approximately 20 employees use this service. Plus the City saved $2,000 in the process. We were advised by the vendor of our payroll software that we would need to purchase an upgrade to make it work for $2,000. After discussions with representatives of Western Bank, we decided to try direct deposit without the software and found that the process worked without the software. The Department worked with Samantha and Mary Saarion on the golf course bond issue. The bonds were sold in December and the proceeds received in January. A new computer was purchased for the Fmance Director. We purchased one from PC Tailors and are quite pleased with it. I worked with the City Government Focus 2000 group. It was an interesting experience to say the least. Many of the group had very little knowledge of City operations and subsequently learned quite a bit about the City. One of the goals of the group was to form a financial policies advisory board. I will be making inquiries as to what cities have similar boards and obtaining information from them about the composition and operation of their boards. Interest rates during 1993 were pretty dismal. Short term rates stayed around 3%. Our bank introduced us to the Voyageur Government Securities Fund which has earned around 7% in 1993. As a consequence our interest earnings, for all City funds, in 1993 were $464,163 compared to $432,031 in 1992. Although not all of 1993 bills have been paid and not all revenues have been received I will go out on a limb and make a prediction: 1993 General Fund revenues will exceed expenditures by $50,000. Remember, you heard it here first. Departmental Goals See attached Departmental Goals Sheets. City Goals Goal No. 1 - Develop and implement a "Community-Driven Visioning Process" to actively involve community stakeholders, of all ages, in the City's long range planning process. The Focus 2000 forums were held and study groups were formed. I participated in the City Government Group with Tim Cruikshank. It was a learning experience for the members of the group and the staff assigned to it. The members of the group learned a lot about City operations and services. Staff learned that there are some misconceptions about City services and operations and that there are a lot of good people in the community with some very good ideas. Goal No. 2 - Pursue the development and implementation of municipal golf course and leisure recreational facility which will provide recreational opportunities that promote and maintain financial self reliance. Through the combined efforts of the Council, the Golf Course Task Force, and City Staff a municipal golf course will soon become a reality. I attended a number of the golf course task force meeting to discuss financing,worked with Samantha, our bond attorney, and Springsted, Inc. on the Golf Course bond issue. Goal No. 8 - Development of a plan for financial self sufficiency in the development and management of the City. During 1993 the City made major strides toward accomplishment of this goal. A move toward financing various City services with user fees lessens the City's reliance upon the property tax and state aids. During 1993 the street light utility was continued and a surface water utility created. 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Explanation/Summary (attach supplement sheets as necessary.) )SUMMARY; Attached is the 1993 Year-End Report for the Community Development Department. All referenced materials are attached hereto. Paul Harrington, ity Planner RECOMMENDATION; COMMUNITY DEVELOPMENT 1993 YEAR - END REPORT In 1993, the Community Development Department was created following the reorganization of office staff. The City Planner, Building Official, Engineering Aide, Recycling/Code Enforcement Officer and Department Secretary were placed in a separate "division" designed to deal with the current and long-range development of the City. Specifically, the Department provides review and direction on all development and land-use related issues, conducts building inspections and annual rental property review, coordinates all solid waste and recycling efforts in the City, enforces Municipal Codes and Ordinances as they relate to land-use and, catalogs all -- -residential, commercial and industrial land-uses for information and reference purposes. In meeting the aforementioned responsibilities, the Department took part in the following activities during 1993 : Building Inspections Over 400 building, heating and plumbing permits were issued during 1993 . The Department Secretary and Building Official provided all review and inspection of these permits to ensure compliance with applicable City and State building codes. Software capable of cataloging all permits issued in the City was added to the computer of the Department Secretary. This software allowed the Department to better track the building activities within the City. The Building Official assisted the City Planner in the research and development of a housing inventory program to be implemented in 1994 following the hiring of the Housing Intern. The Building Official attended a number of seminars offered by the North Star Chapter of the ICBO. The topics covered in these seminars included: Building Codes, Enforcement techniques and practices, HRA Inspections and, special topics regarding commercial buildings. Engineering Following elimination of the City Engineer position in May of 1993, the City Planner and Engineering Aide assumed most of the administrative duties associated with that position. During the year, Engineering provided direction on a number of major projects including: Assisting in the provision of sanitary sewer service to the Twin City Army Ammunition Plant (TCAAP) , Providing City coordination of the Long Lake Road reconstruction and, Assisting in the water hookup of the MnDOT Drivers Exam Station in Ardan Hills. In addition to those projects, the Department provided technical support for the City Hall Expansion and Entryway projects, completed mandatory hookup of all properties in the City to Municipal water, continued negotiations with property owners to ensure hookup to Municipal sanitary sewer and, continued to support COMMUNITY DEVELOPMENT 1993 YEAR-END REPORT PAGE TWO the Water and Sewer Division of the Public Works Department with technical information. The Engineering Aide took part in AutoCAD and ArcCAD training to increase knowledge of Geographic Information System being utilized by the City. Planning In 1993 , the City Planner, along with the Code Enforcement Officer, continued to provide both current and long-range planning services. Current planning services provided included ongoing review and coordination of planning applications and studies, enforcement of in-place Development Agreements and Special Use Permits and, enforcement of existing zoning requirements as they relate to land- use. The long-range planning activities included the completion of the Comprehensive Plan narrative - which will have graphics added and be sent to the Metropolitan Council for final review and approval, Development of a Highway 10 database to inventory non-conforming uses along the corridor, Assisted in the location of the Blaine Interceptor Project with the Metropolitan Waste Control Commission and, Completed Staff review of both the Sign and Zoning Codes for purposes of updating same. The City Planner attended the National Conference of the American Planning Association where the emphasis was on Housing Stock Maintenance Programs. A tremendous amount of information was gathered which will be helpful in starting a program in Mounds View following the hiring of the Housing Intern in early 1994. The Planner also took part in AutoCAD courses so that better utilization of the GIS can take place. Recycling Recycling activities in Mounds View - funded in part by a Ramsey County Grant - showed increases in both tonnages collected and participation rates in 1993 . Total recycling tonnage collected from residential properties was over 650 tons. This amount is 17. 5% higher than 1992 . Participation in curbside programs in 1993 was estimated to be approximately 47%. The Recycling Coordinator, along with the Environmental Quality Commission organized or took part in the following activities during the year: Established a used oil and oil filter drop- off/recycling site at the Public Works Garage, Provided an information booth on recycling and urban wildlife landscaping COMMUNITY DEVELOPMENT 1993 YEAR-END REPORT PAGE THREE during Festival in the Park, Sponsored Appliance Collection Day in October and, Coordinated Christmas Tree Recycling. Numerous mass mailings took place to publicize the aforementioned activities as well as providing new residents with information on waste management and recycling. 1993 GOALS AND WORK PLAN COMMUNITY DEVELOPMENT In March of 1993, the Community Development Department met to establish Goals and Objectives for 1993 . The attached sheets list those goals along with the status of each. A further analysis of each (as they relate to the Community Development Department) is as follows: GOAL NO. 1 IMPROVE INTRA-DEPARTMENT COMMUNICATIONS Staff encourages the use of Electronic mail for the dissemination of pertinent information. This allows for members of the Department to be kept abreast of the activities of each member of the Department and to convey that information to the general public if necessary. The City Planner and Public Works Supervisor meet weekly to ensure that projects which may be the responsibility of both the Community Development Department and Public Works are being handled appropriately (i.e. Greenfield Ponds Development) . GOAL NO. 2 IMPROVE INTER-DEPARTMENT COMMUNICATIONS Staff provides articles for "This is It" on a regular basis. The City Planner has also been named to the Newsletter Editorial Committee and coordinates the number and content of articles for the Community Development and Public Works Departments. GOAL NO. 7 REWRITE ZONING AND SIGN CODES In July of 1993 , the City Planner and Code Enforcement Officer completed review of the Zoning and Sign Codes of the Municipal Code. The review included contacting other Cities for input and suggestions on certain topics. The Planning Commission has conducted a preliminary review of the Codes but, has elected to wait for the outcome of the Focus _ 2000 Project so that recommendations contained in that document can be incorporated in their final review. COMMUNITY DEVELOPMENT 1993 YEAR-END REPORT PAGE FOUR GOAL NO. 8 DEVELOP POLICY OF AMORTIZATION OF NON-CONFORMING USES As time presented itself, Staff began the process of documenting and cataloging the current land-use conditions along the Highway 10 Corridor including parking availability, signage, specific uses and building location. Staff was able to get approximately 40-50% of the properties done and, the hope is that the Housing Intern can also do some field work to assist in the completion of this goal. GOAL NO. 9 EXPAND HOUSING INSPECTION PROGRAM The City Planner and Building Official surveyed surrounding communities for staffing levels and program ideas regarding the establishment of a comprehensive housing inspection program. The findings were presented to the City Council and based upon those findings and the desire of the residents taking part in the Focus 2000 Project, a Housing Intern position was added for 1994 . Staff anticipates having the position filled by April of 1994. GOAL NO. 10 RECYCLING/SOLID WASTE ISSUES AND PROGRAM FOR IMPROVEMENT In 1993, the Recycling Coordinator and the Environmental Quality Commission continued their study of Solid waste disposal and recycling options. A recommendation on both items as they relate to Multi-family housing will be presented at the February 1994 City Council Work Session. GOAL NO. 13 REVIEW OVERALL STAFFING LEVELS The City Planner and Public Works Supervisor met to determine the Staffing needs of both the Community Development and Public Works Departments. Following this review, a recommendation was forwarded to the City Council. Based on that recommendation, the Council added a Public Works Maintenance Worker and a Housing Intern to the Staffing levels for 1994. COMMUNITY DEVELOPMENT 1993 YEAR-END REPORT PAGE FIVE FIVE YEAR GOAL PROGRAM - COMMUNITY DEVELOPMENT INVOLVEMENT The Community Development Department was also involved in the implementation of the Five Year Goal Program adopted by the City Council following their goal setting session in April of 1993 . _ - - Specifically, the Department was involved in the following Goals: Goal No. 1 - Develop and Implement a "Community-Driven Visionincf Process" to Actively Involve Community Stakeholders, of all Ages, in the City's Long Range Planning Process. Both the City Planner and the Code Enforcement Officer took part in the Focus 2000 Project by attending all public forums and serving as Staff liaisons to the Growth, Development and Business Project Team. Staff provided the Team members with requested information, agendas and minutes as well as conducting requested surveys and presenting oral reports. Goal No. 3 - Rehabilitate City Hallas a Functional, Attractive Visual Focus for the Entire Community. Departmental Staff directed the construction of the new City Hall entryway in June/July of 1993 . The project was a result of a Community Development Block Grant acquired in 1992 . The entryway was the first step in providing the City with a building which will eventually be in total compliance with ADA standards for accessibility. Goal No. 5 - Explore Mechanisms to Provide for the Rehabilitation of Existing Housing Stock. In 1993, Staff contacted City's in the Metro area to get ideas and suggestions on the possible implementation of a comprehensive Housing Stock inventory program. The results of this survey were brought the Council and following discussion, the decision was made to add a Housing Intern position to the 1994 budget. 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CU 0 > °) o > Q > 0 •> a) a) E C > U) C7 o a C7 0� 0 0 5 CD cc 0 a) a w C 3 O c � � C. -a O E a2 � . . o ao °� rn C Z ch c) W O rn 0) Q 1:13 W Q Q r OO c 41 U -' O LU J m_ N 0 Z a) .12 d CO Y W 'a — col al 03 U) n" Z o_as x 0 Cl) E W a U) )C J CO C 1.1C -COeiv/ aN w 03 OO C 0) L C. -a rwg NUO ta CC i Q 0 E C) > o •> 0 0 M� 0N 03 tom.. a) C y CO a al 0r N C ■ c a) o E Z o co d - •r0 > V cr c L POLICE r REQUEST FOR COUNCIL CONSIDERATION11110r Agenda Section: 18 UW STAFFREPORT Report Number: 94-1067WS EW AGENDA SESSION DATE February 7, 1994 Report Date: 2-3-94 DISPOSITION Item Description: Year End Report — Police Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; * Officer Baumgart was hired in May. He completed his training period and he will complete his probationary period this May. * Terry Broos completed his training and became the Department's Firearm and Use of Force instructor. * Dave Brick (with help from Kitty) became computer literate. Officer activities and time are compiled by him on the computer. * MDT'S were installed in three marked squads. Driver License checks and vehicle registrations are now alot easier. * The Department installed two new PC's and a laser printer. The Police Department also became part of the City-wide network. * Jack Chambers left the Investigation Division and join the Patrol. Tim Brennan was assigned to the Investigation Division. * The Property/Evidence room was inventoried and the records were computerized. This was just in time to move everything into the new evidence room. * Dave Brick spent a great deal of time updating and rewriting the Emergency Management Plan. The plan has been submitted to the State and we are awaiting a response. * November and December were spent in the dust and debris of the remodeling project. Its been disruptive and frustrating at times, •u it will be worth it. Ti R. a r, Police Chief RECOMMENDATION: STAFF REPORT FEBRUARY 2, 1994 PAGE TWO * The following is selected statistical data for the year 1993 . The numbers are "Unofficial" at this time. We are awaiting validation from the State. 9,569 Calls for Service 1,469 Citations Issued 1, 367 Administrative Offenses Serious Crimes 4 Robbery 384 Larceny 2 Assaults 68 Burglary 6 Arson 38 Motor Vehicle 0 Homicide 24 Sexual Conduct * Compared to last year, calls, citation, and administrative offenses show a slight increase in numbers. There were slight decreases in most of the serious crime categories. * The complete Departmental Yearly Report will be submitted next month. 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Q icrt O •a o N O 0 o > 0 0 '> -0 O C 0 N C7 w o°'c U v 0 C7 2 0 L PUBLIC WORKS r REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 18' !VS Report Number: 94-1067WS STAFF REPORT February 7, 1994 Report Date: 2-3-94 AGENDA SESSION DATE DISPOSITION Item Description: Year End Report — Public Works Administrator's Review/Recommendation: - No comments to supplement this report ,- - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; The year of 1993 has been busy for the Public Works Department. Two major construction projects, Long Lake Road Reconstruction and Greenfield Ponds Development, slowed and in some cases, postponed a few of Staff's maintenance goals. Although an abnormally wet summer made scheduling projects and maintenance challenging, Staff feels they had a very productive year. The following is a brief summary of major accomplishments by each division. WATER DIVISION Due to another extremely wet year, water usage has decreased again for the third year in a row. While revenues are expected to be lower than projected, Staff felt somewhat lucky that the City's water demand had decreased throughout the summer season. With two out of three water treatment plants inoperable due to reconstruction, the new treatment plant ran near capacity and supplied the system with adequate flows. Total gallons pumped for the year were 425,134,000. The water division worked closely with Ramsey County on the Long Lake Road reconstruction project. Duties included locations of water and sewer services (relocated 3 times), testing of new water main and hydrant installations, weekly construction meetings and the installation of a 12 inch main crossing at Long Lake Road and State Highway 10. Staff assisted with the water connection project to the Driver's Exam Station in Arden Hills. A total of 6 water main breaks were repaired and the biannual water main flushing was completed. SEWER DIVISION A couple of major achievements of Staff within this division, were the completion of the Greenfield Ponds utility installation and replacement, and the connection of Skyline Motel to the municipal sanitary sewer system. Staff cleaned 61,160 feet of sanitary sewer main line, cleaned 2,800 feet of storm sewer pipe, cut roots in 2,300 feet of sanitary sewer and televised 11,800 feet of sanitary. Through these inspections, two sanitary sewer breaks were discovered. One repair was made with an internal sleeve and the other had to be excavated. Plans were reviewed with the Twin City Ammunition Plant for possible hook-up to the municipal sewer system. The City's 2 lift stations, Groveland and Bronson, pumped 37,588,000 gallons of waste water. Michael Ulrich, Public Works Supervisor Jet Truck bids were received and the contract was awarded to ABM; it was delivered in July. The arrival of this piece of equipment has increased the efficiency of cleaning, ease of operation and the increased operator safety. This division has assisted surrounding municipalities on emergency cleaning which is part of the on-going "assistance policy" with other communities. STREET DIVISION Due to some of the bigger projects in other divisions, personnel needed for street patching were not available. At Staff's recommendation, Council awarded a private contractor to patch the City streets. Staff surveyed the entire City, marked areas to be repaired, and then inspected patches, verifying the contractors quantities. Staff noted that the contractor, Bituminous Consulting Inc., performed well and were highly satisfied with their performance. Final contract price for patching was $56,365.00. A total parking ban from 2am to 6am was approved by Council in 1993. Not only has this ban greatly increased the productivity of winter snow operations, it has helped the Police Department in patrolling the streets at night. A restricted parking zone was also negotiated with residents input, in the vicinity of Roberts Off Ten. Every other year, Staff conducts traffic counts on Municipal State Aid roads; these were completed early in the Summer. Staff has also followed up on submitting reports to the State Aid Engineer for reimbursements on previous projects. Approximately 5,000 lbs of cracksealing material was applied in the Spring and permanent crosswalk material was also applied at major crosswalks. Annual centerline striping of MSA roads was contracted with Ramsey County. The painting of crosswalks on Quincy Street were also contracted. Staff has continued to update the Pavement Management Program and SEH was contracted to evaluate the date, streamline the rating system and project maintenance needs for the coming season. Staff will receive training in the Spring to evaluate the pavement conditions. The City filled a Street Maintenance position in December. Staff is proud that a female was hired for this predominately male position. VEHICLE AND EQUIPMENT DIVISION The City Mechanic and operators continued to maintain and repair the City's equipment. The Mechanic installed Mobile Data Terminals in the squad cars, enabling officers to check drivers records and other information more efficiently. One new squad car was converted and put into service in 1993. A new used oil dump site was constructed. Concrete was poured within the dump site to contain any spillage of oil and a small shelter was built to prevent moisture from entering the tank. A new engine analyzer was purchased late in 1993. With the acquisition of this equipment, the mechanic can diagnose specific engine problems easier and quicker. Training for this analyzer is very demanding since it replaced a model that wasn't as comprehensive in its ability to work on today's computerized ignition systems. At a Staff Goal Setting Meeting in the Spring, each division discussed 1993 goals. Due to a departmental structure change and unanticipated projects, some of these goals were not attainable and other may have been set to high. Results of these goals are listed in the following documents. Y >, 2 o Y i a! 7 'o � 3 n ▪O O = a, c 0 O a: •• 0 C7 (3 = s E O a CD F O OdZCj DZ OZ Q • • O W c c� aO W c c a W � p p a 111 I.- 0 O V a Gcc aV0 c (.7 ZO O O ZO O O Q V Q C) g C E W J J m m Z Z N o Q03 Z >+ d. 0 �, O 0 F- a G. 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N C L E C a) C SE 09 O Q of E C Q o CD2 as aC O W 0 E 'a .r al CO Z o C 0 Z c 0 o e E >. g y d 0. C N 3 03 a a c + a) a Y E Y as cc 13 � = a) 2 0cc ami C a 0 c c o N 2 c a) •; al 2 o o C1 y -0 C •E °> N C O •5 V Ca U O C CC E Q Q C C,39 O O O O CC as at a- i al C O O 6 _ y C E o v.- U 05' C C mal i— E '� U d c a) • E N O a) E C Cr O C o 0 w U E al as a -0 Z O C °: � O y .. me 7 O d! 7 Z X +d-' al Q a of as C E ;; as N ��, c V a1 w R 3 � a3iE a3i aiyaz � a1C al O > . > �O '> O •> a) w E C 2 •> 0) ^ 0 y a al a1 :_� a1 O 7 N V cC v c) 0 0 a. cc .2 us = Lu � 2 Co= C O c .a Easy O -0 L E D Y i d' O ■s O +! O)j 0 < 3 - '— in Z co co w0 rn co 4WLU � vaa T w J m TO U Z a -a 5 wcc 09 g ° � to a Z C asY CA CC w CI. N CD 0 J ChC 1 Il0 ui V) -0 V) N 03N O Cm as 03 4E'/L Z al d W L +� > g N O Y to N e i •Q 0 19 E ,0 > O 0 a N O C N M e ate) as as N C 4 ■ ... 0) O d Z V y O '�' � ' D V cc c At the 1993 Council/Staff Strategic Planning Session, a goal to develop a system of "Operations to Improve, Expand and Enhance the City's Infrastructure" was approved. Action steps for this were as follows: * Complete all improvements funded by the 1991. Water Bond Program. * Prepare a System Analysis of the sanitary sewer system to determine appropriate strategies for improving existing watermains for a program of upgrading facilities. * Develop a long term street program and funding strategy to provide a cost effective program of street improvements. • Implement the surface water management plan through adoption of funding mechanisms and approval of necessary capital outlays. * Identify opportunities for expansion and enhancement of City parks and open space. 1993 YEAR-END ACCOMPLISHMENTS * Water Bond Program *Completed construction of new 500,000 gallon elevated water storage tank. *Completed construction of Trunk Highway 10 water main crossing. *Initiated construction of Water Treatment Plants 2 and 3 revisions. (Plant revisions are anticipated to be completed by Spring of 1994.) * Completed yearly street inventory and updated Pavement Management Program. • Identified maintenance projects for 1994 in the Surface Water Drainage System. * Completed reports for recovery of MSA funds. * Worked jointly with Ramsey County and the City of Fridley on the reconstruction of Pleasantview Drive. * Completed the utility activity on the Long Lake Road Reconstruction Project. I 1f THIS IS 11- • • • • For the Week of January 31 , 1994 - February 5, 1994 ADMINISTRATION A very busy week spent preparing Year End Reports, initiating work on the 1995 Budget format, meeting with the City Hall expansion contractor, meeting with Everest's financial consultant, Jim Casserly and preparing a lengthy Work Session Agenda and preparing for a Tax Increment Financing Seminar on Thursday and Friday. The result of the meeting with the contractor is a new substantial completion date of March 3rd with the punch list completed on March 4th and punch list items finalized by March 11th. Liquidated Damages of $200/day will commence if work is not completed by the March 11th date. There are some items, such as the finishing of the outside block, that must be completed in the Spring, but a definite timeframe will be established for that activity. Completion of the Administrative and Park and Recreation sections will be completed prior to the March 3rd date. Everest Don and I met with Everest's financial consultant, Jim Casserly, today to hear their latest analysis of the Hill project calculations (based on the City's proposal of $1.70/sq.ft. subsidy at 7%) . Jim O'Meara is currently reviewing it and will react within the next few days. If the Council schedules a special meeting to discuss the Westminster project, the Everest proposal for the C.G. Hill project could be discussed at that time. Jim Casserly stated that Everest is still working on a plan for the park dedication fees. I would expect that the City's reaction to any proposal would need to incorporate a response to their proposal for payment of park dedication fees. As of this writing, I have not heard from them regarding their proposal for the payment of the fees. Saturn I will be meeting with Jim Price this Friday regarding the Saturn expansion. His issue is also the payment of the park dedication fees. As Jim Casserly said today, it is the common complaint of any developer that the payment of park dedication fees holds up a project. However, it is also a common response that without the payment of such fees the City (any city) is unable to free up general fund monies to provide the response to service expectations and requests that make the city a desirable place in which to locate a business. My Schedule I will be attending a Tax Increment Financing Seminar in Bloomington all day Thursday and Friday morning. I will be back in the office by 1: 30 unless, of course, I am kidnapped by a Mega Mall store official no, I'll be back despite the overwhelming temptation to shop til I drop I'll be so close Samantha CITY HALL EXPANSION UPDATE Representatives from the City, representatives from Bonestroo and Associates and representatives from Mikkelson-Wulff met on Thursday 1/27/94 to discuss some differences of opinion about who should pay for a number of questionable construction items. Most of the items were architectural errors and omissions in the design plans. The end result was a reduction in some costs and elimination of others. On 2/1/94, staff met with Mikkelson-Wulff to discuss a revised substantial completion date. Due to some legitimate delays, the new substantial completion date for the entire project is 3/3/94. The new Administration and Park and Recreation area will be ready by mid February, but the Police area won't be completed until the first week in March due to the need for phasing the construction in that area. The next steps of the construction process will include demolishing the wall/windows between the existing Planning/Engineering office and the new Administration office area and the main hallway at the top of the basement stairs. They will also be demolishing the wall in the Video Technicians area to create a doorway for the new downstairs bathroom. In addition, the cabinets and sink that will be built in the old office supply storage area will take place early next week (2/7/94) . Some of the recent progress that has been made includes finishing sheetrocking and taping, hanging the suspended ceilings in the new areas, demolishing a doorway in the Police area and finishing installation of the windows and doors. ECONOMIC DEVELOPMENT COORDINATOR AND HOUSING INTERN We have started to receive applications for both the EDC position and the Housing Intern position. To date, we have received 17 applications for the EDC position and 12 applications for the Housing Intern position. The deadline for both positions is the end of the day on Monday, February 14, 1994. Tim C. PARKS Because of the lasting cold weather, the rinks will be able to stay open longer than usual. Although the budget appropriates for supervised rinks until February 13, I am sure that we will be able to extend this date until after President's Day on Monday, February 21 , 1994 - a day when all students are home from school. Ice rink melting occurs when temperatures become warmer, but also when the sunshine is longer and stronger each day nearer to Spring time. The evaporation begins to take a toll on ice during these changing season conditions. However, as long as the weather continues to be cold, we can continue to flood the rinks to keep the evaporation element in check. Steve has been working with contractors for estimates on water, sewer and natural gas services to the park buildings. He is collecting price estimates and information for the grant and also for our files. The windows at Lambert Park building have needed reinforcement and that work has been done this week. 4 RECREATION Planning continues for Spring registrations, typically our largest registration because it encompasses summer athletic programs that begin in the Spring. Intern Brad is practicing his skills in planning the Safety Camp and the School Days Out vacation activities for the week after Easter when the schools are out. The Minnesota Recreation & Parks Association is scheduling an abbreviated Conference February 10 and 11 because the State will be hosting the National Convention in October, 1994. Brad, Mary and I will be attending the Conference in Minneapolis, and I will be attending the State Bicycle Conference on Friday, February 11 . Staff is working on the CDBG grant for park building improvements but I am a little concerned about meeting the criteria for low-moderate income or accessibility criteria. Connie Thompson called from the City of Fridley to inform us that the grant for the RSC was approved for $75,000. It is hoped that with this first grant award that many others will follow in a sort of snowballing effect. Who knows? Anyway, the money is available if and when the project ever finds a site and if and when the four Cities approve the project. Site location remains the dilemma at this time. It is rumored that New Brighton City Council is negotiating with Gould regarding TIF for the project, that the Church Upon the Rock has found a place in Blaine. But this is hearsay and nothing has been presented to the RSC Task Force yet. The Neighborhood and Housing Project Team met last Monday to review and revise their recommendations. They continue to be a proponent of the process and really see the Focus 2000 project as a success in getting people involved and informed and wish to have the process continue. Two have been selected for the Steering Committee, Steven Easton and Stephen Benson with Linka Holey as an alternate. The Golf Course Task Force is having a reprieve until the news on the Construction Documents of the golf course buildings or other information. It is anticipated that the Task Force will not meet again for 4-6 weeks. All Task Force members have been so devoted to meetings every two weeks that they are not one bit sad about having a rest, a well deserved rest. The Parks and Recreation Commission met last Thursday, January 27, 1994 to discuss 1994 Goals and other issues. They have made a long list of Goals which are quite ambitious which they will share with the Council in April during the work session as well as the Strategic Planning session. Council liaison Trude will be sharing issues of the Commission with the Council. GIFTS CATALOGUE has been prepared and printed. I will share them with the Council at the Work Session on Monday. The papers and forms have been sent in for credit card registrations. Now we wait until approval is granted and the little machine is received and phones are hooked up for the gizmo and Spring registration begins. Until then we are advertising the new service to begin in March with Spring registration. Isn't it exciting! FORESTRY Rick is preparing grants. The Small Business Grant will be submitted to screen the wall along Ardan park to Eastwood Road with plantings and trees in an effort to "spruce up" the new wall area. Also, Rick is writing a Challenge Grant for tree planting and maintenance. This grant will be for screening along Greenfield Park trail to hide the backyards of the fourplexes along Quincy St. Rick has sent 15 letters to residents along Long Lake Road who have lost trees due to the road improvements asking them to notify him regarding wishes for tree replacement. Tree replacement is offered through an MSA program a the State Office. There is money available and Rick has given the information to Jim Hess. Jim will look into the fund to secure tree replacement funds for this project. CABLE TV The Cable TV Committee hosted the New Brighton Cable TV Committee last Wednesday to discuss joint programming and joint projects which incorporate both cities and residents such as school events, State Representatives and legislative issues, community festivals and other similar activities. The Committees have agreed to meet quarterly. The February "A View From the Mound" is playing. Jerry is vacating his Cable TV room for construction and is moving in with the Parks, Recreation & Forestry Department until which time we can all move upstairs. Jerry had a freelance job last week in Dallas, Texas working audio for a big television marketing firm for making medical commercials. He is gaining experience with the "big wigs" in television in hopes of landing a job some day with television and movies. Who knows, someday we may see his name on credits of some Oscar winning film! Mary S. POLICE * We moved into our new evidence room this week. Also, the Chief drove his car into the new garage. There is some odds and ends. to be completed, but these two areas are mostly done. * Tim Bowe's (State Trooper) daughter died this week. We were all saddened and our deepest sympathy goes to Tim. 6116111 FINANCE * Utility bills were mailed to customers on Friday, January 28, 1994. Money is already coming in from the prompt payers. * Dorothy now has and is enjoying her new window. Her enjoyment of it will be enhanced when the construction workers complete finishing the wall around it. * We have experienced some problems with our line printers (the ones that print utility bills and financial reports). The repair man was out several times and finally replaced Dorothy's with a new one. The one that Mary and Kitty use was repaired and hopefully will stay that way. The repair man said that some of the problems that we have experienced may be caused by the low relative humidity in the office (10%). Staff will be purchasing several humidifiers for the office shortly. * More computer woes! The monitor on our mainframe computer went out after smelling like a dead fish. Boy was that fun. * Work continues on year end financial reports and preparing work sheets and schedules in anticipation of the arrival of the auditors. Don B. COMMUNITY DEVELOPMENT POTENTIAL CONDOMINIUM DEVELOPMENT Staff met with John DeVries of Prime Builders to discuss a preliminary concept plan for the development of townhomes/condominiums at 2856/2864 Highway 10 (property next to Knollwood Green). Mr. DeVries seemed encouraged by our discussions and will be providing Staff with some additional information including storm water management control measures and emergency access plans for the site. If all goes well, this item should be in front of the Planning Commission for consideration in March. • TOWNS EDGE TERRACE EMERGENCY SHELTER Vern Larson met with Staff this week to discuss the construction of a storm shelter on the Towns Edge Terrace Mobile Home Park property. Space is limited on the Park site and Mr. Larson was informed that a variance would most likely need to be granted in order for the building to be constructed. Staff informed Mr. Larson what items would be necessary for review of the request and assured him that the safety of the Park residents is of utmost concern to the City and that every effort would be made to accommodate his request. GREENHOUSE AT MOUNDS VIEW SQUARE The Mounds View Planning Commission, at their February 2, 1994 meeting, recommended approval of a Conditional Use Permit which allow the placement of a temporary greenhouse structure in the parking lot of Mounds View Square Shopping Center. The CUP would allow Linder's Greenhouses to operate from mid-March to mid-July of this year. This item will be scheduled for Public Hearing at the February 28, 1994 City Council meeting. Paul PUBLIC WORKS * Larry, Wally, Mike, Bill Hanggi and Jeff attended a Collection Operators Seminar, January 26, 27 and 28 to maintain their sewer licenses. * On January 28 we had 130 third graders from Golden Lake Elementary tour our Water Treatment Plant 1 and Garage. * Mike and Bill Hanggi attended Water School every Monday (13 weeks) and will take their exam on February 7, 1994. Bill is taking his Class B, which is required to operate the City's Water Plants and Mike is taking his Class A, the highest class available. * The One-Ton Chlorine Scales are in operation at Water Treatment Plant 1 and the Booster Station pipes and floor were painted a couple of weeks ago. * Autocon has repaired the water damage done by the painting crew at Water Treatment Plant 2. (This happened when they sprayed the walls down with water and water got into the control panels.) Repair should be completed within the next couple of weeks. * Mike hosted a Minnesota Streets Superintendent Association Meeting on January 11 , 1994 at Donatelles. * Staff is working on getting the documentation regarding past MSA projects for payments (State Aid). * The final report on Pavement Management System should be completed with the next two weeks. We are proposing to put Bronson Drive, from Edgewood Drive to Quincy Street, as an MSA designated street. This will complete our total mileage allotment. * Cheryl has completed her snow plowing training and has been out a few times on her own. (She's doing great!!) * Mike was on vacation in Wisconsin during the week of January 17, snowmobiling. Tracy SOME FUN STUFF , ' 3 � r TEAMS OF THE N.F.L. '3''' 43 There are 28 teams in the National Football League. Twenty-seven (27) of the 28 are listed below. Using the clue words provided, try to decide which team is being described. After doing the first 27, try to figure out which team is missing from the list. Be sure to include full names. 1. (EXAMPLE) Army insects = New York GI -Ants_(Giants) 2. Seven Squared = 3. Streakers = 4. 747's = 5. Hostile Attackers = 6. Hard Metal = 7. Suntanned Bodies = 8. Debts = 9. Helpers to Relocate = 10. Toy Babies with Appendages = 11. Killer Birds = 12. Lubrications = 13. Six Rulers = 14. Ewes Mates = 15. Boy Scouts = 16. American Gauchos = 17. Fundamental Rule = 18. Credit Card Users = 19. Indian Leaders 20. King of Beasts = 21. Used-to-be girls = 22. A Dollar for a Coin = 23. Ocean-going Birds = 24. Hot Epidermis = 25. Louis Armstrong's Song = 26. Six Shooters = 27. Rodeo Horses = 28. Name the Missing Team = SEE MICHELE FOR ANSWERS I TO: MAYOR AND CITY COUNCIL FROM: SAMANTHA ORDUNO, CITY ADMINI T R i DATE: FEBRUARY 2, 1994 RE: INDEX FOR WEEK OF FEBRUARY 7, 1994 - COUNCIL WORK SESSION MEETINGS SCHEDULED FOR THE WEEK OF FEBRUARY 7, 1994 . Council Work Session, Monday, February 7, 1994, 7:00 p.m. ITEMS PROVIDED IN THIS WEEKS COUNCIL PACKET . This Is It! . Agenda ****************** ADMINISTRATOR'S SCHEDULE (Please note that this schedule is subject to change as meetings are scheduled, rescheduled or canceled. At any time Audrey, Michele, or Tim C. will have my most current schedule and a number where I can be reached at all times.) Monday, February 7 9:30 a.m. Police Labor Negotiations 7:00 p.m. Council Work Session Tuesday, February 8 9:00 a.m. Department Head Meeting 1 :30 p.m. Public Works Labor Negotiations Wednesday, February 9 Thursday, February 10 9:00 a.m. LMC Superfund Task Force MAYOR AND CITY COUNCIL PAGE TWO FEBRUARY 2, 1994 Friday, February 11